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that was more of the impact of those s or grants because we spent it was like 1.5 million and we spent all of it so that threw the percentages off for everything else usually we're below 95 percent anybody have any other questions uh can i please have a motion to close the budget here motion second doug and gary all in favor aye aye any opposed eyes have it uh anybody have any questions on the agenda can i please have a motion to approve the agenda with the employment edition second ash and vivian all in favor aye aye any opposed eyes have it item seven board member code of conduct review gary i will respectfully listen to those who communicate with the board seeking to understand their views while recognizing my responsibility to represent the interests of the entire community very nice thank you anybody have any questions on the consent agenda can i please have a motion to approve the consent agenda motion doug and ash yes do we have any public comments no next item superintendence report mr gold all right we are going to start off uh by introducing some new staff new certified staff for this year and i see we've got a good crowd here so i want to thank you all for coming i've just asked them to [Music] introduce themselves to you and our new staff i do this because our board approves all of these hires and this gives them a chance to put a face to a name so uh i thank you for giving us your time this evening i know it's kind of inconvenient possibly so i appreciate you coming i don't care the order just anybody i would just like you to introduce yourself if you um have teaching experience maybe state how many years and where you came from if your new teacher maybe share uh where you graduated from and then i'd be great to hear if there's you've got anything that you've enjoyed about your experience so far go ahead sure i'll go first my name's rachel ford i'm the new pe health teacher one of them um i was at mchenry last year this will be my second year in a school since i graduated first year here very excited um so far i've really appreciated the support that i've received from every staff member in the building and the social emotional support that we're trying to provide our students what grade are you at i am fifth through eighth so pe health sees everybody yeah i went to illinois state hello i'm taylor mendoza i'm a new third grade teacher at the elementary i also graduated from illinois state this is my first year teaching so i'm very excited about that something i've loved so far is just getting to know my students and also having once again the support of the staff and the families that i've been working with so far hello i've never talked to the microphone um i'm kennedy kiesken i'm the new third grade resource teacher this is my first year i student taught so i went to southern illinois university carbondale and something i've enjoyed so far is getting to meet like my students i'll be working with and just the support from all the staff members has been super uh helpful and i went to big hollow hello my name is william glaser but i go by billy so saying william's really weird this is my first year teaching i just graduated from illinois state university in may i'm a third grade teacher here and i've really enjoyed making those connections with the students every one of them has really kind of taken a liking to me and they've really shared a lot about themselves so it's been really cool to make that personal connection with each and every one of them awesome hi i'm morgan george this is my first year teaching i'm a fourth grade teacher i also student taught here last year and i'm also a former big hollow student i graduated from carthage college in and what i've enjoyed about big health so far is just the family community feel throughout all the buildings hi my name is tyler heeman i'm one of the new 4th grade teachers here this is my first year teaching i also like so many others have graduated from illinois state university this last year my favorite part about teaching here i would say so far is really like the family aspect of the staff members i feel like they're just so supportive and we do a lot of things that i never experienced when i was student teaching and so it's one of my favorite things hello my name is veronica contreras i am the new kindergarten dual language teacher and even that is my first year here at bicolo as a parent i have been here for seven years so for me it's a dream come true come and be part of the family again you know be involved in everything and it has been so awesome last year i thought second grade at north chicago district 187 okay hi i'm daisy ariana i'm the multilingual service facilitator here in the district my roles in education have changed throughout the years but this is my seventh or eighth year in education um i'm very excited to be working with everyone i've had great experiences so far everyone has been very open to collaborate so i'm excited to see what the rest of the school year holds thank you hello good evening everyone i'm suleiman qazi and i go by mr kazi i'm one of the fourth grade teachers um and it's really nice to see everyone um one of my favorite moments um of being in epic hollow just is just the culture and the positivity that everyone um shares with one another and it's really like this this like contagious positivity that keeps us going and keeps us moving forward uh despite any hurdle that we all face so it's really awesome um and uh did i mention i graduated from university of michigan so yeah okay wow this is not my first year teaching my name is megan schack i'm the special ed eighth grade teacher here at big halo middle school i've been teaching this is my 11th year when i figured it out 15 in education i've taught kindergarten through 12th grade um in all aspects i've taught edie life skills cross cat resource so i've been across the board um i think i received my degree from national lewis university with a k-9 and then my master's is in special ed and ell and currently working on another one so an educational leadership um so far i've enjoyed my experience here the kids have been amazing just getting to know them and getting to know the community your community night was lots of fun and really enjoyed it um what else i think that was it it's good oh it came from danville danville district 118 down in central illinois it's about 45 minutes east of champaign-urbana van dyke gene hackman a couple sports stars yep that's how most people know it yeah thank you so much i really appreciate you all coming tonight i you won't be rude if you get up and leave trust us it's fine so you can stay for the meeting if you'd like but uh welcome to big hollow and you guys been off to a great start so thank you yeah thank you welcome [Applause] the next item on the agenda is item b and it really is just a list for you to see these are the people that have achieved tenure after the 2022 school year we want to recognize that group so that's in the board agenda that's four years of continued service full-time at big hollow item c is board policy updates for press issue 109 and it's exhibit 11 in your packet there really we did we as a policy committee we did not meet on this one there was no significant changes to this a lot of uh legal changes and minor minor uh language changes in the policies but we did not there's nothing in here that i would say is significant uh issues so just need a motion to prove that on first reading and we'll bring it back next month as well all right anybody have any questions on the board policy update can i please have a motion to approve on first reading the board policy update motion second warren and vivian uh all in favor aye any opposed i just have it uh item d is the one just it's an fyi for the board it's a special education parent survey uh that was uh given out by isbee last year they send that to all of our our parents of students who have special needs and um you can see that we had 20 parents respond and then out of how many uh dr pittman how many would you say 200 families so it's not a large number of response and i'll be honest with you i i was very pleased with these results because usually i i think that a lot of people would would respond if they were angry and to have 20 respond and then have good results uh i think it says uh some good things about what's going on with the special ed department so i wanted to make you aware of that i filled this out oh good as a parent and that's good to hear i have to say that they don't give an option for like not applicable because there's so it's sometimes like yes yeah so it's yeah that's it that's not good because i would guess a lot of these you don't don't apply yeah yeah so lauren the question there must be something because there's some questions that were only answered by 18 instead of 20. i'm yeah i might have not either maybe they let you skip yeah okay all right uh item item e i just want to have a discussion with the board there's nothing to approve tonight i've been talking with the round lake police department about the sro program they are and i did bring this up with the finance committee there i do have money in the budget for sro just in case we do move forward um i just need to i guess i would like to know from the board where you're at on uh on your philosophies with an sro in our schools it would not just be middle school be across the campus um i will tell you like there's there is it comes down to the person you get in that position whether or not the program is successful and we would be looking at having somebody here to arrest kids that's not what we're looking at it would be somebody here to do some education in the classrooms to be on campus to also provide a safety aspect to us for us to kind of oversee our campus safety program like our crisis management planning um those type of things to come to be to be here with a law enforcement set of eyes i don't want it to be i'll be honest my first administrative job my at a high school i inherited the beginning of an sro program and i'll be honest when i started i didn't really want it and as it turned out we had a great person in place and he did a fabulous job and and uh it was a benefit to the school and so uh my mind was changed there are bad examples out there of programs um but so i've talked to round lake about this at length they are to the point where now if we were interested we would negotiate how the costs would work there i looked into this at lake county with the lake county sheriff's department and the cost was pretty high i mean they didn't even give me a cost this year because they said they couldn't staff it so they did but i would guess it'd be around 150 000 to do it through lake county through round lake they are uh willing to just uh they will have to hire a full-time officer but they're not gonna charge us a full-time officer we would pay for the number of days that we use that officer so 180 days roughly is what our charge would be so and i think that i can't give you a firm cost that's because we don't know the cost of the it depends on how much experience the officer has that they hire but i i can tell you it would you know roughly uh be between a full full year in finance committee check me if i'm wrong cause you saw the numbers but i'm between 60 and 100.

we're going to take a break during that virtual time but again we did have 35 students that that interacted with us and we were able to use our own staff to complete that and as you can see the little breakdown there of which students participated from the three various buildings um and then you can just see in 2021 up till this last summer at 2022 we had 81 students really good turnout and i really think the one of the best pieces of it um is that we did it all of that with all of our own district 99 staff with the exception of three people um which was which was really really great the kids who are coming into district 99 who are incoming freshmen got to meet a lot of their teachers they got to see a building they got to meet other students and as well as our t99 students are interacting then too with our high school students and there's really that cool camaraderie like oh next year when i come to t99 i'll see you there and there's a lot of that good mixing right that for an entire summer that wasn't happening before so really cool to see next and this is my last one i think it comes second because what i just said i think is cooler however this is still pretty cool not only did we service them within our district with our own staff we did it 20 grand cheaper yeah um better program better program with our own staff um and and cheaper so we're super excited we'll see if we can beat that 81 number um for this coming summer and um i think we will does anybody have any questions no i think it's a great program this is a wonderful i just win-win and can't say enough about it i love hearing i love hearing stories about how we had a really tough situation in 2020 and we figured out something that you know from that experience that helped us do something better more more efficient thank you yeah this was a great byproduct of that for sure yeah thank you thank you thank you and our kids profit from that any questions for ryan and lisa before i release them no we've got them here oh let them go hank thank you both thank you for all you do thank you [Applause] all right as we come back to a new school year every year we focus on safety and security as we return obviously with things going on in society recently especially uvalde in highland park this was at the top of everybody's mind as we all returned to school this year this is once again part of our strategic plan under an equitable and supportive environment we have an expectation to ensure safe and sustainable opportunities for all students families including access to district resources and then we have a specific task within our strategic plan for this year to continue to work with public entities on creating a safe school environment so this year to kick off the school year uh once again as part of our new hybrid block schedule we were able to integrate into the school year our active shooter drills which consisted of two videos one that looked at the alice program and the other that looked at our blue points system which is like the fire alarm for the police and then some of our staff including uh ken sorensen and omar davis who are on our safety and security teams and had that up in the buildings then offered during uh the resource time so access we ran the the drills then in the resource time that followed that provided an opportunity for follow-up uh to hear from our staff to answer questions that we commonly heard during the drills so that it was a pretty comprehensive program and the systems the blueprint systems up and running at both both schools yeah they were tested over the summer and at t99 as well okay yup i just i seem to like i remember reading something about where it wasn't at one of the schools for some reason no all all up and going okay good up so good and then we've refocused on ensuring that all exterior doors are secured locked and the biggest thing is not propped right making sure that you know nobody's propping doors and if uh we've integrated into our practices this year if a door is propped we're going back to cameras we're seeing who propped them we're following up with the staff member that propped it or if it was a student we're following up with the staff member that was responsible for that student if if there was one at that point so uh really making sure that you know we're doubling down on that and then a change for this year is that all classroom doors are closed and locked during instructional periods so that'd be like a general classroom space not a library or or those kinds of things but every classroom door is closed and locked during instructional class periods we wander the halls to make sure that that's done and in place we know that from all of the studies out there that that is the easiest most effective way to secure a school so we were really focusing on that as well this year now one of the concerns with that is can a police officer get or a fire you know a fire fighter get into those spaces if need to be we have always had access to a key for police and firefighters at various locations in the building that they can access but in response to what happened at uvalde we worked with the downers grove police department to issue keys to they go along with each patrol car key ring so they're inventoried they're secured but when an officer is on duty they then have access to the exterior and interior of the buildings do our do our um our doors are the are the locks do they have removable cores they could be re-keyed or do you have to change the entire lock no you'd be able to change the core you can re-key it yeah but it would be very expensive either way so i'm wondering how often do we think we might want to need to do that i don't think we need to very often because our key security is very high right now we're issuing more keys though right but these are all inventoried okay so the way that they work for the downers grove police department is every key is inventoried and placed on a key ring that key ring it can only be removed from that key ring with a specialized tool they're checked in and out at the beginning of each shift and made sure that they're secure and returned so there's if they lose that key they also lost the key to their squad car so yeah okay and i did uh chief gillette who works really closely with us i mean the police department are incredible partners with us uh he and i had a very long conversation about key security and how that works i had very big concerns heading into that conversation and chief gillette made me feel very comfortable with how they secure keys and would maintain the security of them so this is something probably other school districts are doing as well i think that after this past school year this is something that many school districts are are looking at how to make that happen okay so um and then we have a current intergovernmental agreement with the police department for our school resource officers one of the things that's been added by state law in the last year is body worn cameras that must be on every officer including school resource officers so we are working on an intergovernmental agreement we kind of have a an agreement right now but we need an official intergovernmental agreement that the board would approve and that the village would approve around though so we're finishing that up with legal counsel and that'll come to the board soon once that's done we're going to reevaluate our entire intergovernmental agreement make sure that the key aspects are captured in that make sure we modernize that it's been pro almost 20 years since we've revisited that intergovernmental agreement and the world's changed a little bit over that time so um we just you know it's a good opportunity for us to just update that and make sure that we all know how it's supposed to work uh we also when we talk about safety and security something that's commonly overlooked is things like cyber security which you know our district has made a huge investment in over the last decade and that we're one of the leaders in the state and the nation on cyber security one of the things that we did this year that kind of holds hands with physical security is that we did a vulnerability assessment and what they call penetration testing which evaluates can somebody get into your building and once they're in that building can they access your network or some of your critical network infrastructure so the feedback from that testing helps inform just overall safety and security that go along with that and then uh going on this fall are then tabletop safety exercises that go along scott's running these with jim and in cooperation with the sros on campus where there's an actual secure safety and security situation that's brought to the table and then we process through that with everybody involved so scott and jim put everybody virtually in a certain location in the building and then introduce some kind of a situation to us that we don't know what it is heading into it and then we process through that situation together as kind of a dry run to then assess and learn from so all of these things factor in together to make sure that we're offering as safe of a campus as we possibly can up on our website we do offer information on both of these topics so if somebody goes to our website and searches for safety they'll find the overview of all of our safety practices and if they search for data security they'll find the overview of all of our data security practices but all of these things play into the whole overarching work of safety and security and this though i was saying this is in addition to all the changes we made with the master facility plan to enhance the physical structure of our school to enhance security correct and those are outlined on that website as well with secured entrances adding our security team and our lead security officers and and all of those pieces are part of the safety practices we share publicly and as the board knows there's far more safety practices that for security purposes we don't share with the general public right so for everything that's here in the public that's the the tip of the iceberg of our safety practices across the district any questions yeah are the um because joanna and i had the opportunity to sit in one of the alice trainings on the 31st um we had i think a group of sophomores i think some of them were not super uh talkative they didn't have a lot of questions when it came to that part have you noticed any other or i don't know if you know this uh other grade levels other classes were there more discussion um among students was there any sort of topics that came up yeah i think that you know obviously varies based on class to class and the the group of students in front of you but um also students this isn't brand new to students either right sophomore a room full of sophomores they all saw this last year right so no it's review right so i i think amongst our ninth graders there was a lot more uh discussion i know in those settings uh luke and caitlin you know put you on the spot uh how to you know you guys are coming back for the fourth time around for this kind of information so what was it like in your access for your alice training um kind of like how you touched on since many of the seniors like we're returning we just watched the videos and then we didn't really have many questions since we've been through like the alice procedures but um our teachers did like kind of like give us an outline of like where the blue point like systems were in the building um just like to refresh like because it varies from like floor to floor so give us like a more perspective but other than that since it was like review we there wasn't many like questions asked about it um the class period i was in during the time we were learning about this um obviously once again we've been through this for four years and sometimes it feels repetitive but we obviously think it's important it's important to know what's going on and what you should do in these types of situations and personally my class was very engaged in the video and everything that was going on and afterwards the teachers i personally have two teachers at the time and they were they were trying to engage the students in a discussion and trying to figure out oh did you understand it because sometimes there's students who are watching and maybe they have questions or they're too scared to ask something so they definitely made it a very comfortable environment to ask any questions you have and just be open about it and i think it was very helpful because in a sense you're supposed to know this and if you don't then something should be changed i didn't admit those kids he they may not have been engaging in a big discussion but whenever he called on one question they knew the answer was back thank you okay thank you yeah thank you all right uh we're gonna have uh courtney and irwin come forward for the update on the hybrid block schedule as the board uh saw this presentation in advance you know that every one of our four strategic directions are addressed this year obviously uh through the hybrid schedule obviously this is a huge aspect that we're working on throughout this school year and an inner it's interwoven inside of everything we're doing you can see many of our strategic expectations we touch on through the work of the strategic plan you know you can see expectations you heard about that with access and those kinds of things are with uh our drills and those kinds of things but there's a lot a big focus on social emotional learning uh as caitlyn and luca both alluded to earlier and just knowing how the school works uh we even heard our students today talk about that in our student perspectives and really you know this idea of building these relationships you know i i think i mentioned both to joanna chris on the way out it'll be interesting to see like that group of sophomores that you both came in and saw they're going to work with they're going to be together with those same two teachers for the next two years it'd be very interesting to go back two years from now and see what that room is like you know after those students and teachers are together for multiple years but it's a different type of relationship building that happens through this you can see there's many of our strategic expectations that we're meeting and i didn't even list all of them these are just the ones that i anticipate will connect to what is shared today and then remember while this time is going on in this new schedule our students are doing access and and resource our staff are also engaging in their professional learning during that time as well all right so there is a lot that weaves into this i won't read it all to you the public can visit this online as well it's up in board docs but you can see there is a great deal of the strategic plan and the administrative tasks that connect back to what we're doing through this new you know schedule my reading through it too i mean there's you know there's a lot of tasks there that it's as compared to the traditional schedule we had before this accomplishes it better and then there's other things that only get accomplished with this block schedule that that we couldn't do yeah yeah one of the key things mike is if you remember back to one of the key words in the strategic plan and the directions and expectations is ensuring that these things happen yes and in the past many of these things would happen but it depended on the teacher you had or the schedule you had or what coach you had and what the access and resource time allows for is ensuring is making sure that every student has an opportunity to engage with these concepts and these expectations moving forward which is significantly big significantly different than just leaving it to chance that these things happen you know like every kid had the opportunity if they had questions regarding the drill to have questions answered right and to dialogue about it there was a second revisit of that in resource if there was questions it was identified if after that there was adults up on the stage that you could stick around and talk to them or you knew who to follow up with afterwards where in the past that that you know we would have covered the drill but it wouldn't have been move on in the same way that we did it here so um you know we're much better at what we're doing as a result of this change excellent all right i'm going to start with uh north high very good luca is going to start she's going to talk through like first off what's going well and then some things that we're still working through um and i'll jump in here a couple of times to explain a few things that we've already kind of troubleshooted and um but i'll let luca go and uh she's giving us feedback from our student advisory team last week and we had probably i don't know about 25 students i think um from all grade levels and um we spent almost the whole time talking about the new schedule so i felt bad because we didn't get to homecoming but but they had a lot to say and it was really interesting so this is kind of a summary of what they had to say so luca i'll turn it over to you um so starting off with a great positive is that last year we got used to the minute classes and a lot of the teachers try to cram in the time to teach a lesson or just go through a test or a quiz and now that we have more time and teachers are trying to adapt to those changes or the longer class periods we're able to incorporate more brain breaks which is better for students individually and all together because after learning a lesson you might feel a little drained and in a sense having a brain break it allows individuals to get to know each other because either you're talking with your group that you're sitting with in math or you're doing something while you're up and then you're stretching and it just helps overall also students once again with the longer class periods students are given more time to finish their work i know that personally if you take regular rigorous classes that you might get homework piled on and piled on and so having that time where you learn a lesson for maybe up to 40 minutes and then having almost 50 minutes to do your work is very helpful in a sense and even just with the longer periods for resource i know it also helps a lot because you're giving that a lot of time to finish what you might have and then you can just engage with other students around you in the commons or up in the library getting more out of the lessons like i said earlier even though the lessons might be the same amount of time maybe a 40 minute up to 40 minutes up to a whole class period on a normal monday tuesday and friday schedule i think that it's easier for us to understand the lesson in a sense because you have more time to ask questions instead of cramming it and trying to rush the lesson and there's more time to maybe stop a teacher in the middle and then try to have them explain what they're trying to teach you and once again you're getting to know everyone you're trying to get closer you're trying to make new friends just to get to know your peers and the teacher individually because i know there might not be that sense that you're close with your teacher but now it allows you to feel like you can be open to your teacher about any problems that you have in the class and then another great thing is that with the brain breaks into teachers are starting to learn how to adapt to the schedule in a sense because now we have the a b and c lunch and with the b lunch obviously it's in the middle but teachers are doing a great job trying to overcome that challenge and splitting up activities having maybe notes in the beginning letting students go to lunch and then coming back to an activity that relates to that lesson which is great just amazing having that time to take a break in the middle for students to go eat or have a snack or talk to other people and then overall i personally think that this is great that we just made a big change even though it might seem overwhelming at the beginning i think that it's making us students individually stronger because we're learning how to adapt to these changes and we're learning how to just learn in a new environment and overall i think it's helping everyone be positive and more so get everything done at the same time i think one of the things that stuck out i think uh during when we were when we started feedback i think some of the students were a little bit tentative um to say that i actually like the schedule it was really cute because a couple of people started to speak up and and then a few more did and while certainly there's there's always things to tweak when you're going through a chain a big change like this i think overall the sentiment is that students um are adapting and they're doing well at that adaptation and so um and and the students it's funny i was laughing because uh one student had mentioned something about b lunch and then a few other students jumped and we love bee lunch and it's like that was causing some anxiety with students because they didn't know and teachers because they didn't quite know how that was going to work um but we got some really good feedback that teachers are are really breaking that up um very well for kids so if i can interrupt just as a parent i got some comments you know that they thought the bee lunch was gonna be yeah awkward and i've actually gotten a lot of parents who are you know more i don't think i i don't think i have the bee lunch but um other parents have said that they're in favor of it and i do also think you know that it it it's giving kids you know i think having a senior more of a vision of what the next steps are like in terms of planning your day whether it's your day between eight and three twenty or your day you know for my daughter sometimes between 6 a.m and 6 p.m and so i think it's a you know and i would almost say in the beginning some people were kind of under you know like underwhelmed like what are we supposed to do for an hour and a half you know like and as we've settled in it's definitely you know taken shape and they're finding things to do and i will say too that's it's funny that you say that because a lot of the kids mentioned and it's something that's on our next slide and that i think is going to evolve over time as kids start to get more work is what do i do with all this time and and you know at the beginning of the year there's not as much work there's not as many things yet and so where they are really starting to think about that genuinely about how to use that time so but a lot of kids have said it's really positive because and your daughter's a good example you know i have a lot of things after school and i can get those things done on a lot of days and it's also on a you know on a tuesday or on a wednesday not that you know they only have to prepare for fork you know they don't have to prepare for as many things and so it's it gives them a little bit of a reprieve um on on those nights too and that helps with some of their other activities you know and if you all remember one of the key pieces of feedback that we always got from graduates was academically you do a great job of preparing us i wish that you would have prepared me better in managing my time and organizing myself and some of those executive functioning things which are really built into this new schedule right i mean access and resource time has been set aside for the resources we have at school how to manage your time how to goal set you know how to be productive you know how to schedule your time out how to use a personal planner like i've all been part of these lessons stacked at the beginning of the year to make sure that as that workload increases students are prepared to manage that time well the real world i mean people i mean we want go-getters we want people who will take initiative people that don't need to be told how to how to solve the problem they'll go right into it and and so this is doing that and this b lunch idea really resonates with me i hadn't thought about that before just you know i mean i don't how many times have have you had a problem that you're working on stepped away from it and then came back i mean we tell actually we tell our kids to do this as parents right you know just take just let's sit for a minute come back to it so um and let me see it much clearly yeah and this in the into to see this actually even taking place now in our schedules really kind of cool pretty awesome all right i also think like it's not that i would push you know i don't i don't ever we don't ever have a good night if someone you know has to stay up until midnight oh man it's not right and and so i think you know this is this is helpful um yeah in that piece too they can hopefully have a more normal sleep schedule yeah and then the next day yeah it's a consequence of what that's well we know not everything is perfect so we definitely talked about a few things that we're continuing to work on so luca go ahead so a lot of the feedback that we heard from students during our advisory meeting last tuesday was that like we just mentioned the time given although we might think that most of the time is used for maybe homework some students i know have periods of time where they're sitting in the commons for three hours straight and personally i know three of my friends sit in the comments for three hours straight and they finish their homework for maybe up to an hour and then don't know what to do with their time maybe they will go up to the library or they'll go maybe get a snack from the cafe but other than that once again something to consider is trying to figure out ways to use that time in an efficient way but like earlier i had mentioned we're using like the resource time now with teachers trying to teach us lessons like college planning and everything like that and that's definitely helping but like underclassmen who don't want to learn about college right now because they're not applying they might need something else to maybe help them with that time to fill it up um also trying to spread out activities in block classes i know that most of the teachers are doing a good job trying to spread everything out and like maybe trying to like the be lunch and have the maybe notes in the beginning and then assignments later but one of the bigger issues right now are the assessments giving and most of the teachers are spreading their assessments out on the same day and so if you have most of the same classes with other teachers like if you have a double math like i personally do i have two tests of math almost on the exact day every single week so personally most of the tests or quizzes you're taking they all stack up on the same day and most of them are on a friday which isn't very appealing to most students because by the end of the week you're already in the mindset of it's the weekend and maybe in a sense it might be downgrading your test score and so maybe that's something also greatly to consider as to trying to help and spread out that time or having specific days as to like we did last year which was very helpful was i know we did the exams on specific days for each department and i saw that most students were happy with that and it definitely helped lower the stress um also like we talked about earlier the importance of all the videos that we're getting during access periods and making sure that the teachers are giving those out and that there are discussions that are being held obviously the discussions might not be so long and take the entire period but i think it's very important that we take time to make sure that everyone is getting that information in the correct way so that nothing is maybe undermined in a way and so that all the students are able to get the access that they need to like say the importance of an alice presentation and be able to be aware of what is going on in the school and then similar issues with that more so about the lunch in a sense crowded a lunch is definitely one that was brought up during that 50 minute and it was definitely a discussion because during our a lunch you can spend up to 25 minutes standing in line trying to get your lunch and by the time say you don't want to eat pizza every day and by the time you get to maybe the tacos or the quesadillas they might be out because you're waiting in line for too long and it's overcrowded and a result of the overcrowding a lot of people had said that they also have sensitivity to loud noise and it's they their experience during those lunch periods isn't very enjoyable because of the noise level being way too loud and then you're also not able to work on your work at the same time because obviously who wants to work on maybe a reading or an essay while it's very loud and a part of that there were some mentions of an open campus like it's been mentioned several times last year and over the course a lot of individuals want open campus but that's obviously a greater discussion that involves a lot of different people to incorporate themselves what does that mean like being able to go out yeah yes being able to leave and come back basically yeah yeah yeah yeah so yeah uh to address a couple of things that luca talked about um it's it was funny we we've been talking about that a lunch for a while and the kids echoed exactly what we have been working on and we are definitely moving some things around for uh second semester so that is one thing that we were working on and again that noise level is a result of that crowded a lunch and our library has responded and they have made it a quiet study place for that time because they know kids are looking for some quieter places so they've adjusted and adapted a little bit too to help us out um and then we're continuing to um to work through our professional development with our staff i think one of the things that i've heard consistently um in our couple of sessions that we've had with staff is that this is obviously a really big change for them too and they're finding that their pacing is off a little bit and that's very natural and so we've we've taken them from a traditional eight period day that many have known for their whole teaching career and turned it upside down a little bit and while they still have those three eight period days there's two black days that that do throw off their pacing a little bit so they're working through that and figuring that out and we're working with them through professional development sessions that we have with them to continually talk about the things that we can do to help them through that so um and to address any other issues that they might be that they might be finding during the block schedule to be clear when we talk about pacing we're talking about how we're moving through the curriculum yep right yeah exactly for anybody that might be following along so yeah yeah so you know some teachers are finding they're finishing earlier than expected um or later than expected and so adjusting um through those times and you know um to figure out what what they need to do and when overall in terms of content are are most feeling like they're on track i think so yeah um you know again a couple of issues with pacing and like some of their sections are maybe a day ahead of the other ones and so they're kind of trying to figure that out yeah um and i think too we're we're going through time and just figuring those things out as we go along but i would say for the most part i think they're pretty much on track as of right now anyway but still really yeah exactly and continued conversations about spreading out those assessments i told the students that i will be really curious when we meet again in october to see where they are and that's something that we'll continue to monitor with our leadership team and with our teachers too so and then and then the the hearing that their students though three hours with right yeah so we have a really very small percentage of students who have a very unique schedule where they have two periods off so they have like a study hall and a lunch period on top of each other and again i think it's uh please don't quote me but i think it's about less than 20 students so it's not that many but there's definitely a small percentage of students in that very unique boat and that's just the way the schedule happened um we looked at those students because we were concerned about that um but it's again it's a small number of students and we i know some of our counselors have met with some of the students to see if they can add a class and some did and some chose not to um but they do have a large chunk of time there there's no way around that like figure out day then sure don't have a student that would fall in that there's just so many permutations of the schedule depending on how horses fall there you know there will always be a random sub sample especially with students that have a study hall because they're naturally creating an extra block of time in their schedule and that's what they sign in some ways that's they signed up to have that extra space yeah in their schedule it just backed up to another free time in how it fell so it will be like counselors are meeting with some of the students to talk about how to plan out that time or do you want to fill that time can they volunteer too yeah for sure so maybe that would be a way that they know that we've put out a couple days a week they could volunteer to help a teacher or help yeah in in the office you know i don't know they could put out announcements for that as well and made students aware of that [Music] but it's not going to be a large number of freshmen um i couldn't tell you for certain though i would have guessed that it might have been more likely i mean i know that i know that coming in when with my students you know that first year that was a discussion my wife and i had with our students you know whether or not that was something with a couple of my we thought that might be especially my oldest coming in we felt that was definitely beneficial to him as he gets acclimated to high school so they didn't kind of overload himself these are probably um we're probably learning some lessons right now too that uh with our counselors and and how we communicate with parents and students going forward and how they make their schedules that this is something to be on the lookout for i think we're going to see a lot fewer students selecting study i think i agree i think it gives you a chance to take more you know i mean but i know as a parent i would i would appreciate especially as as an eighth grader going to ninth grade you know i i'd appreciate knowing more about that um for some of our our future freshmen some of this is just the nature of lived experience right that next year we'll be able to say like we've heard from any of our students that you know this created the time in the day with you really didn't need a study hall and you know but until you live it it's hard for you know people to envision it or to believe that that's actually a true statement we can't make a change like this and not have some things be a little less than ideal and it's going to take a little time to perfect it but i know we will the other question i had with the crowded lunches so are the kids even able to go out on the lawn or anything they just can't go off campus they can't leave the campus they can go outside i know they have this whole thing with this whole food i know that's a whole different discussion but food trucks another thing is i know there were like the grade schools they do that uh fun lunch i kind of forgot about farmers that's a whole different thing but i was just trying to figure out how people could get food and actually enjoy that extra time that's been built in for them instead of doing it in the comments we're serving better food yeah we are we are yeah and that is also really good double-edged yeah we have opened up our cafeteria earlier so um on each of those block days when because we have kids who are in there for resource time that's technically not their lunch period um but it but it is time for a fine time for them to eat lunch we've opened up our cafeteria earlier so that they can access food and it helps to alleviate a little bit of that stress during that lunch period that has helped a little bit um and and of course we're starting to get into the groove so it's certainly not perfect but our cafeteria has responded very well um and they've managed it and it's been better i've gone in there and spot checked a couple of times and it's been it's there's been food available so everyone gets to eat but at the beginning there is a there's a bit of a line especially during that lunch is it well with our kids you know they eat all the time i'm just going to be honest you know and and the more our cafeteria is open for those possibilities it's it's good for us and it's good for them because they study better on a full stomach than they do i remember hearing students that said my daughter said so she ate all the time but said that they didn't eat because they just didn't have time to eat right but even if you were in line right now for 20 minutes which i stood for the first week and i measured our lines as to how long they were the longest lines were 20 minutes um there's still 20 minutes to eat that meal once you're out of line right so there's still plenty of time even if you stood in line for 20 years yeah kids can eat in like three and a half right but the other thing that happens at the beginning of the year is kids don't know a routine yet they haven't developed a routine yet so everybody goes to the line all at once and now we're getting into well i'm going to go work on my homework and then i'm going to get into line once it dies down a little bit right so as time goes on it kind of works itself out the other piece that was new too is this was the first year that students had to have their id to scan for lunch so they used to be able to just type in their code and now they have to scan their id so in the beginning and we're just starting to get there um but in the beginning and like dr event i would stand in spot check but students and adults would do this too so it's not just teenagers it's adults too wait in line for 20 minutes get up there and then be like oh yeah my id and then get it out or it's in my locker and then scan yeah and then so we've been sitting there saying have your idea now um but students have been adapting to that too so that was just one piece not only um like the the different lines and then students do have kind of three different lunch experiences so they have their lunch monday wednesday friday they have lunch on wednesday and one time thursday and it's like three different maybe times of day students and so students are adjusting to the different social groups when do i go in line um but the piece of the id we've kind of worked out and made sure students have it ready when they get up to scam but we've all probably been in line when you've waited in line a very long time and the person in front of you still isn't ready um but we've we've been work we've been working through a lot of that too it's just it's it's and you'll see in a moment the south sides are similar but it's just getting better every day yeah is it ever could could we foresee a system where students could actually place an order ahead of time and pick it up i mean that's what the rest of the world is doing now yes jury has been talking to chartwells about those pre-ordering options that might be available in the future yes and then then it's just making room for the pickup or the pickups yeah it's another problem then the pickup line is locked yeah those are all all of the things you see happening in society we evaluate as well all right good all right i'll turn it over to southai so it's actually very very similar um and caitlin gave a really nice preview of everything in in her opening so i'll kind of start and then caitlyn can jump in um so we are just starting our principal student advisory council at south so we haven't met yet students just just applied and we're having our first meeting in a couple weeks so some of the feedback we gathered from student answers to their applications and then like you heard caitlyn say i was able to visit different classrooms and just kind of ask students these two questions tell me what's going well and tell me what we still need to work on um so overwhelmingly one of the biggest pieces of positive feedback is that students really like the 8 20 start time that extra 20 minutes in the morning katelyn's saying yes they feel a more relaxed a more relaxed pace some student says they're sleeping 20 minutes longer other students said that they didn't really realize that it started 20 minutes later so they were getting up at the same time and just having so much more time like it was just relaxing like pace more relaxed so we heard really positive feedback about that um the next one caitlyn can jump in on too um mostly from 9th and 10th graders they're just excited about the time to get to know their peers and teachers in access so they know they're going to be together all four years they're excited about meeting peers in different ways teachers in different ways um not really something to work on but the 11th and 12th graders are kind of like okay like you're saying that we're gonna be together all four years but the seniors are like yeah we're leaving um but it's been really positive from ninth and ten from ninth and tenth graders that piece um the increased free time during resource students say we have more autonomy we love that we have less homework similar to what we heard north students say um juniors and seniors with that fifth and sixth period resource are so happy um to have that freedom to leave early they appreciate the trust and the freedom that we've instilled in them that they've earned it i was chatting with a group of freshmen in the commons on one of those days and they were like miss lip do you think freshmen will ever get to leave early but i'm like well i will never say never but probably not but they seem to accept that too yeah but by the by the time they do it they won't be fresh you heard um i think luca talked about this the students love having that coffee bar open during resource um and then dr tibet said this too that um students really for a while weren't ready to admit out loud they liked the schedule like i'd say how's the schedule going i actually really like it like they weren't sure that they were ready to say that publicly but that's but that's coming anything you want to add um just like with the resource i know mostly it's been like presentations about like dean stuff and just like some things that we need to know but i know like for the future it's like being planned to like have a day when you're going over like the fafsa for college or like different things of like how to apply to college or like scholarship things so i'm like really excited and i think that's a really good time built into the day to get that information instead of like having to make extra time in your already busy schedule it's i go into the college and career section or career center and just have that like readily available for you so i think that's like a really nice thing that we're providing especially like for seniors who are going through college like admissions and just having that time like to have like a conversation with someone i i think is a really good like built-in time for students there's some really good programming on the way that genie ryan and the team have been working on so we'll be excited to share some of those too early for debuting yet okay some really cool stuff a little teaser yeah get it to tune back in again all right and then um just things that we're still working on too um you heard um both of our students mentioned that students like the the brain breaks um during those 78 minute blocks um are students asking for more of them so they're just they're noticing and very aware of like in these four classes it's working great but in these three i'd really like more of a brain break okay so what is a brain it could be a number of different things the class is 78 minutes long so essentially we're asking teachers to vary up their activities within those 78 minutes so sometimes we previewed um for our teachers during that like professional development time um really quick like three to four minute like youtube videos that you can show students so we had showed one about optical illusions like the one for example with like is this dress black and blue or is this dress golden white and it flashes like five or six different pictures for students and just gives their brain a chance to work differently kind of a reset in between transitions so there's some formal things like that that teachers are doing but also it might be we were talking with a science teacher and students were working on a lab so they really had kind of the whole time to work on a lab and it was chunked into all different sections and the teacher had encouraged students just in their individual groups after you finish tests one two and three i want everyone to like put everything down and take five minutes just to do what you need to do so whether you need to take a break and go on your phone for a couple of minutes or talk to your neighbor for a couple minutes not about the lab um but just kind of that that just break let your mind reset i guess kind of similar mimicking what we talked about with the lunch um but a little less formal and less structured and students are feeling it in classes where um at least they're perceiving that not to has happened on a level and they're asking for more of it and really recognizing the success of when they're seeing it one of the things that um our north students have done along with our radio and tv uh students they've we had the video announcements before every friday and our announcement structure has changed a little bit and so what they've done is create videos for brain breaks so you know uh here's five four to five minutes watch a fun little video disconnect from your academics for those four minutes and watch this fun little video that's like you know a sequence of events that happens all school year so we're kind of getting creative and some of those brain breaks too so teachers can have a pool of resources for those things sometimes advice just sometimes we like if we don't bid in sometimes a long meeting and the facilitator might just be like okay everyone just take a minute stretch stand up walk around for a bit um so it's just that because it's 78 minutes um one of the things we put um in hindsight and caitlyn talked about this is um so the first you know the resource activities were mandatory for all students in the beginning um and as administrators you know we said okay first we're going to go over introduce students to their counselor and then we're first we started with deans make sure students know rules then we're just into their counselor and then we'll teach them safety procedures all three weeks in a row um which really is a really good solid way to start the school year off there's no doubt um but in hindsight and planning for next year to mix it up a little bit so that students know what resource is going to be about because i think the first few weeks they were like oh my gosh you're just going to make us go to the auditorium and you're going to talk to us every time and we're like no no just the first three and then um but our hindsight as a planning team was there's really not a need to do all three of those in the very first three weeks so if we had been able to spread it out like we just did our mustang fury activities and athletics fair maybe that's the first one um and then the second one is counselors or dean so just so students know what it's going to feel like as opposed to the first three i don't know if it was the best introduction even though it made perfect sense in the plan um this one you heard about and it is very unique and it's not that many students but it is to accurate that if students have seventh or eighth period study hall and then it's stacked at a lunch of one of those block days they have a very long period of time um and similar to what um what courtney said it's it's mixed some students are like oh this is too long i'm gonna add a class um i talked to one student today though and i said in hindsight if you did it again would you have signed up for a study hall and he's like well yeah because i love it on monday tuesday and friday so so it just it just it just depends it depends on the student i think um both buildings were really good at customizing for individual students needs so we've already been working with some students just one day a week they're going to be a staff aide in the dean's office or a staff aide in the counseling office or even working as a pe leader even though it's only the one day a week it's a chance for students that are saying oh this is too long for me in the commons no i don't want another class because i want to keep my study hall but we're working really creatively with each individual student to find the time and for every student that says it's too much time there's three others that are like shh like i want i love this time i want it so it's just really working with with each student and and their families and figuring out what's going to work best i think you point out something important that i did not say is that it's only once a week it's not like it's happening every day it's one time a week that they have this large chunk of time so to your point there's for everybody who doesn't want it there to do so they could be artists yes yeah yes um the next one uh i put an asterisk uh because it was it was actually on my of my other slide too on the last slide although i don't think i highlighted this part of it um a student said like one thing that's so nice is that i don't have to go to all my classes every day so it's like it's such a nice break that i don't go to every class every day a couple of kids said that and then a couple of students were like well one thing is that i don't get to go to every class every day so again that that's what um a few students mentioned just the sequential nature of the courses in math and world language that having the one day off might be a little more challenging in those in those classes but we're working through it and then the other one kind of like we talked about with the lines um at the end of the month we're opening a second kiosk um coffee bar area at south high so there'll be two lines um so two lines for students to go through because that that line is really long um especially during the afternoon resource periods at this moment at least that all the fruit lines aren't open at that two o'clock start resource time but that line is and it's very very popular and that one would be the good one to order ahead of time that would be great like the starbucks app yeah right caitlyn what do you want to add um i think like when you touched on the eighth period off i know especially for seniors that's kind of been like difficult especially because a lot of us have eighth period off for varsity athletics or just because like senior year like we earned the eighth period off so i know it's kind of awkward during the day because it's like also when all the lunch periods are so it seems like a lot longer of time that you're just sitting there and then all these people are coming in for lunch at the same time so it can seem a little overwhelming so like i know a lot of seniors would love if it's like an open campus but obviously with that comes a lot of different rules you have to put in place for other students so that's just the main thing i've heard especially from upperclassmen because having 8th period off during the normal days is great having getting to come home early but just on that block day that awkward pause is a little much but i didn't know about the coffee bar opening up so i'm very excited very excited really long very good tell your friends oh remind the board that a few years ago the problem was we didn't have enough students using our food service that's right oh no so put your order in early yeah 10 minutes too yeah exactly and make sure they get the name right really good it's really good i go in there every day yeah yeah the food's fabulous yes yeah so they go in there every day additional questions i have one have we had any feedback from our tcd students i know that there there were some concerns about how that was that was going to work no none other than like similar similar to other students at the very beginning they were just like how is it going to work for tcd like just because it was an extra extra layer have we have we actually tried to find out so part of the there was some confusion at the beginning because we break tcd into two sections we have morning tcd and afternoon tcd our morning bus is going out before school starts so there was some confusion in the very beginning of the year because students heard wait the school day starts at 8 20 but i received this you know so i have to be there at 8 o'clock so there was a few kids that actually missed the bus in the very beginning of the school year but we we got past that we ironed it all out and the reason for that is we want to make sure students have a great experience at tcd and we want them to have as much time as tcd as they can possibly have you bet so once we got beyond that which was just the first um i have not heard anything from tcd or okay from our students well that's good i've talked to a couple of students um that i know who have said in the beginning the bus was confusing and once that was worked out it's really just working seamlessly now like it feels like a normal wonderful normal part of their schedule normal part of their day have you heard anything differently yeah it's just working i'd like the bus in the beginning was the most confusing okay and when we planned the schedule i met several times with tcd so that our students would have a similar time you know certain period of time at tc i'd gotten a few questions about that prior prior to this over the summer so that's great to hear and we've got a record number of students going to tcd and it's something we hope continues so how to utilize that oh my gosh so this is fabulous thank you so much because i think we've all waited with baited breath i did have one question about our teachers i'm not so much well a couple questions about our teachers one how how are they adapting to this as you said you know some of their cadence is off or their their pacing is off but what are we doing to evaluate to make sure that teachers are maximizing the schedule using in the best way they can so the first uh thing that we implemented because we knew that this would be of course an adjustment for our staff is that our professional development as i was talking about earlier um we have had well after next week is our third session with staff and in each of those sessions we've been taught it's really been focused on teaching in the hybrid block and really specifically focused on the block days and so we've been um we've had teachers in groups and talking to each other um talking to each other about what they're doing during those block times in specific you know talking about specific topics with each other and that's both um across departments and in same departments and so they can get ideas from each other about what to do again that pacing seems to be probably the biggest issue that i've heard from staff through those sessions both keith and i have been attending those sessions and that's probably the biggest thing and so our instructional coaches have been working with our with our teachers to kind of go through that okay here's some ideas and they've been really good about here's there's like basically six frameworks that that teachers can use to teaching in a in a block and so they have we talk about those and talk through those and what does it look like for your opener your engaging activities and your closer and that's really what we've been focusing on with staff um to help them through that because it is it is an issue right i mean i i'm a teacher for 21 years i've been used to the same thing right so so it's an adjustment for sure and that pacing even though and even on the on the eight period days a couple of minutes off can really throw off a teacher who's been doing this for a long time right so so we've really just been kind of working through that in um in our professional development that we've set up and we purposely did that at the beginning of the year because we anticipated that we would teachers would want to talk through that so is there are we going to step up actual formal evaluation no we have a well-defined formal and informal evaluation process that we would use for measuring teacher how teachers are doing things regardless of the schedule right right so that's that's how we know it but you can see both from you can see from arwen and courtney's presentation today one of the things that's definitely a board a strategic plan goal a board goal is something that is courtney and irwin's goals is increase student voice and feedback which you've already seen demonstrated this evening you've heard it from our students here so that is our most likely way that we would hear something from a student that they were uncomfortable with something one of the things that the three of us have spent a lot of time hanging out in the commons during lunches during resources visiting with students listening to their feedback that's where we're going to hear if there's a concern from a student about an ongoing concern about what's happening in a classroom or through a parent report or a kid report like we always do if things are not going as expected in a classroom we've got you know the best teachers here so i know that they're doing their best to embrace what we're doing and and i i i i share what you what you what you just share just thinking about what you shared i i shared with somebody else recently i mean yeah i've been an architect for a long time if someone came to me and said okay you need to start doing it this way now instead well and pacing is not surprising with a new teacher yeah that's always like the top thing that we need to work with with our new teachers well in some ways our old teachers are new again within the new schedule right so it's it's the most difficult thing to do is to get your pacing right for a class period of how long will something actually take with this group of students and you know i i subbed the other day for an access class and so i was ready for the lesson plan and everything else and there was a part of it where i'm like oh this is going to be the spot where the kids really want to have a discussion and i brought it up i'm like let's go and everybody just looked at me right so i was off by like five minutes of my p like i ended my lesson five minutes early because i had allocated five minutes for this great discussion that nobody wanted to have so i mean those are the things that we all as teachers learn to navigate through and the more we do it in the next year when we come back and do it again we'll just keep getting better at it i've been really impressed with the um reflectiveness of our teachers so we're the two buildings are structuring the pd the same way and so there's time for teachers to to talk in groups and talk out loud and hank and i were actually at one of them together where teachers were just talking about just had time to reflect about what's working and what's not and just like our students are saying gosh it's so nice like on tuesday night i only have to think about my classes for wednesday there were a couple of teachers that were like okay is anyone else also really liking the way this feels um and it does just gives more like more time to be reflective and deliberate in in the change and just a really nice thing um about doing something new altogether is it gives everyone a chance to just really kind of lean in authentically and saying okay i'm confused how are you working on this how are you working on this because it's new to every student every teacher every administrator we're all learning it together and so just really building that like culture of trust and reflective dialogue i've been really impressed with teachers sharing some things that they've struggled with and then other teachers jumping right in to say oh i was having a hard time with that too but um you know here's some things i built in and here's how i felt make it better and something you always say is giving everyone grace to kind of learn through that i think has been really it's been helpful to see the teachers help each other work through that and and um our instructional coaches to lead that work has been has been really positive since you brought up subs is that is that a struggle if if there's the last minute it hasn't been so far we you know but uh you know we have everybody on deck including the district office i think you know i think gina's subbed rob is so no i just mean like is it harder if a sub is coming in with very little notice is it harder for a sub on a black day to oh you know what are the students going to lose time because someone doesn't have 78 the good news is like when a teacher is out they're still responsible for planning the instructional activities for that day and our whether it's a 50-minute period or a block day our teachers tend to plan activities and a lot of times uh not a lot of times but there are many times where a teacher knows it's coming that they're going to be out for a reason they set up activities intentionally for that and when they're not they do a nice job of getting a lesson plan in and it's not like a teacher just as like i'm not coming to work today and then nothing happens after that you know there's some plans that come in and you know we have department chairs that help make sure that our subs are set up and ready to go and so i haven't heard any issues with that obviously subs are at a premium yeah right now but then like i said on access days a lot of the administrators are subbing for those because they're very specific lessons that it would be hard for a sub to step in and run you know like the one i stepped in on was about goal planning and scheduling and those you know be hard for a sub to come in and do that it's hard for me to come in and do that as a sub so well i've been i i was thinking about this a little bit over the weekend just we've asked a lot of our of our teachers and our students and our staff these last few years and you know this is the fact that this is going well is a real testament to the quality people we have here so well this is just i'm thankful because this i really believe in what we've what we've done here and this is just the start as we've talked to other schools that have made this change the first month is really just figuring out the mechanics right that's you know getting through the shift learning how to plan learning how to allocate your time and those kinds of things uh other school districts we've talked to it's like the next eight weeks is when it starts to really get exciting because now it's i know how it works now we start to create and build and really take off from this point you know people are starting to see the benefits of it kids are starting to see the benefits of it and now it'll be really you know moving forward get real exciting yeah i don't want anybody to um infer that i was suggesting that we didn't have good i hope they didn't i just know that everything i've read is where this has failed it's been because it is hard to change especially if you've if you if you've got your way of doing things over years and that's where when this has failed it has failed but at the same time it's one class period a week we didn't do a full block change a lot of schools do that full block change and now it really is it's not just one lesson a week that you have to plan different it's every lesson every week and students get a you know you see this rotates through once a week with this chunk of time for some of our students if this was two or three days a week with that that's where these schedules get challenging but one day a week for each class you know is it's an adjustment for that time obviously but it is really just one class period yeah each week thank you well thank you thank you all thank you thank you nice presentation all right uh the next one here uh talks about state accountability measures uh we've heard is the strategic plan uh rolled forward that there was at least some community members confused that believed that our strategic plan didn't speak enough about academic measures if you take a look at our strategic plan and go and look at those tasks that's what that qr code will take you to you will see that what our mission talks about is providing that foundation for students to pursue the future of their choosing and it talks about what we'll create as students that are equipped to realize their potential realizing their potential is working at the highest level of their ability you'll see today that the tasks that connect back to the state metrics reach into all four areas of the strategic directions within our strategic plan there are quite a few of the strategic expectations of that tie back i think i have like uh you know a whole chunk of them throughout here and many of the tasks that we're challenged to do as administrators and teachers throughout this year tie back to that strategic plan you can see one we've talked a lot about here is you know understanding how to leverage their instructional time to be successful and you know college and career readiness indicators we'll talk a little bit about today and preparing for their next path outside of high school so um i'm going to really leave it to gina to lead through a lot of this and i will be the color commentary much to her sugar so good gina okay so the school report card comes out every year in october this year it will come out on the 27th and it's always a year in the rear so the data that's being reported will be for last year the nice thing about the school report card also is that you go in and look at multiple years so it's there's an interactive nature of it where you can go in and look at just not last year's data but multiple years of data and we i'm sorry i'm sorry and this is the most accurate data that somebody can get like if you're going to one of those other websites online many of them are four or five or six years their data is that that far back so this is going to be the most accurate up-to-date data you can get sorry so we direct people to the illinois state report card so as we talk about essa and i know i did a series of presentations a couple years ago where we looked at it in pieces i want to refer back to the academic indicators and student success indicators in terms of how we are how our designation will be determined so as you can see as a high school fifty percent of it is based on graduation rates and they look at the four year the five year and the six year cohorts and by that i mean a student who comes in for example in as a freshman four years when they should graduate or for those remaining students who don't graduate in that cohort how many of them graduate the following year and then the next year so they're looking at the four five and six year cohorts and we'll talk a little bit more about that in just a few minutes but also want to draw attention to some of the other indicators that we've really focused on in district 99 like ninth grade on track which you heard a little bit about earlier as well but that's an area that we've really focused on and as well as we're working on absenteeism all of these are important factors but we have focused on many of them some are new for example english learner progress to proficiency is a newer indicator one that we have not necessarily been evaluated on before and then of course the fine arts indicator is still yet to come i will point out once again we've highlighted in yellow graduation rate is the number one metric that our school district is measured by under this accountability factor yes s.a.t standardized tests play in uh science proficiency plays in in a separate test outside of the sat but you can see that is those by no measure are the number one determining factors it's are we completing the goal of graduation for our students here and then are we providing the experiences for them so that they can be successful post-secondary what essa really looks at it's research based and it looks at the things that we know from research indicate that somebody will be successful after high school so that you're going to see that a lot in the college and career readiness standards that's the second one from the bottom when we dig into that but one thing we do know is that those standardized test scores have very little predictability on post-secondary success or even collegiate success things like gpa you know were you involved in activities in athletics at school those kinds of things have a far greater predictability factor than things like standardized test scores which are you know one day one time in a student's four-year experience yeah is really welcome too i think this is the way things should be looked at and how many years did we hear complaints from people about you know just in general uh teaching to the test that sort of thing you know right and and luckily those days are behind us unfortunately i think that there's still um uh your great schools and other rating systems that look heavily at sat and those are changing too right yeah yeah but they're slower to catch up but this is this is how we measure this is how we are measured at a state level yep so graduation rates as i mentioned calculated in four five and six year cohorts so for example students who came to us in 2019 would be looking at that five-year graduation rate it's those students who didn't graduate in four years that make up that group and then the sixth year as well so it's looked at in cohorts and any student that remains that means any student that remains i know i've i've brought into this to the board before that remains for t99 for example that have an iep as that we learned earlier they they basically hurt that cohort rate because while they fulfill the graduation requirements for us to go to t99 we can't mark them as graduated because they're still our students and so they factor into that four-year rate now they may help us at the fifth or sixth year but in definitely in terms of the four year and more than likely it would be more towards the sixth or seventh year yeah and one of the things sorry one of the things i'm working on this year with lend is legislation to correct that mathematical anomaly we've had many school districts that have been working on this hinsdale's been a leader in this area trying to get this fixed for many years tammy apprentice over there a group of us joined in with her last year to try to get this changed and this is now part of the policy committee for lend that i'm chairing this is one of the top priorities this year to get that calculation corrected across illinois our graduation rates are deflated because of how that math is done in illinois in we would immediately raise everybody's graduation rates across the state if we fixed that calculation mistake well it should they should yes because because those students you know are learning far more at t99 you know and they're learning at their individual pace yeah and districts like ours that have a very strong transition program right are more penalized in that calculation [Music] so are you saying within the 50 percent there they're dividing that into three four year five year sixth year and then okay they look at all three it's it's just it's not just t99 students just so you know it can also be el students some come to us without with gaps in their education and so it's in their best interest to remain and and to meet our graduation requirements but then that also does does impact us last year we were really excited because we saw a substantial decrease in the failure rate we were very strategic more so than ever in terms of communication and how we approach students are at risk of failing and last year you heard from ryan and georgia that came in and talked about those strategic responses to failures and the difference that they were making so it's important to look between first and second semester last year because nothing else changed right all the changes in grading practices we made and all of that were the same across that entire school year and what you saw is our communication strategies for intervention got better as the year went on we we definitely decrease the failure rate and one of the things that we didn't talk about in terms of access today is that we have time built in access for students and we haven't started yet but for students to get support from teachers called student support with pass and also student autonomy days where they can also go to teachers and get help we purposely waited to get some of our very important lessons into the beginning of the school year and then by class or year in school i should say different groups will be able to go and get help and as you know our students have our teachers excuse me have office hours where students can also get help and during their resource time so we have academic supports throughout the building that students can take advantage during for some of those students during that gap ninth grade on track we have talked about several times and this basically means that a student has earned five credits they cannot fail more than one semester in a core content area so english math social studies or science this is absolutely research based the research shows that if students meet this criteria they are more likely to graduate in four years substantially more likely to graduate in four years and again that's 50 of our of our designation um one of the things that actually was said earlier is that sometimes students struggle with the transition to high school yeah it's new it's different um and so that's that's an area that i think the activities that we heard about i know south as well has various activities and leaders for students coming in both transfer and our ninth graders really help those students with the with the transition we did see a decrease in our freshmen on track numbers our ninth grade on track in 2021 but we recovered that quickly the following year while our data is not out yet we are very excited because our preliminary numbers our projected number looks at like it's 96.1 percent which with the exception of the 1920 year when we know that there were restrictions on grades and and whatnot is the highest year before that so typically as a district were some we were somewhere between like 93.2 and about 94.6 that was kind of our our range we had that one year where it was substantially higher almost 98 percent 97.7 percent remember that was the year where we couldn't assign that right right so if we exclude that year this is a record year and that goes back to those interventions from last year making sure we intervene early and communicate strongly and i do believe that the lessons we're doing in access our executive functioning lessons will help particularly our freshman students but all students as well really focused and deliberate and strategic about it um and then as dr thiele said we are continuing the same strategic approach that we have been doing since last year standardized testing um one of the things with standardized testing that makes it very difficult is that oftentimes people want to compare sat scores so last year's set scores to this year is there two years ago but but really it's a different group of students it's a different cohort just like for graduation rates i talked about cohorts of students it's a different group it really should be more about the growth of that cohort and unfortunately due to the pandemic and whatnot um there was a hiatus there was a time period where we were not giving the state was not giving the psat 8 9 and 10.

but but technically the question can apply for either one right yes so yes I guess I guess my answer is yes I agree that with incorporate the results of that you know I know that you know this is you have the results available it's just a matter of feedback from are we getting it from the company that did feedback that you've received is that's what we're getting yes when we met with them that was the feedback that they provided it was unfortunate it seemed like that's what they did is they read back to the information that we already had so what we're working on together as an internal response plan that takes their recommendations because there are recommendations within their plan and how to because there's also surface level data and then we need to be able to dig down on some of the data that's been gathered to you know yeah yeah so um so yeah we can't um really say one thing if we believe may be possible to look through um I I don't want to disregard the work that including that of our students that has been done on our mission statement can we talk about the piece at a time because previously and this is just to be the summary but it looks like the climate piece is meant to be the summary but overarching holding is the mission statement that admission statements tend to be rather Broad but it certainly captures the intent of the plan I don't know what could change with more feedback I guess is what we need to clarify for me what would change with more feedback to a mission student not the climate culture not the vision signal just the mission statement portion of it no no nothing nothing for me yeah okay so I'm good just in the extra stuff not making extra work for overworked folks if we don't think it will materially change what this board wants to see is I don't see why we would postpone a piece of it although I don't also see why it we can't like you said print out a flyer with incorrect information on it so it wouldn't be printing it out until it's all done anyway so I don't know that it makes much difference either way to me if part of it is still I would like a firmware ending as we know it is well this hasn't been in 2014 it's been discussed over and over and there's always a good reason to see if they 'd like to see us come to some kind of like we will have a calendar year or something to that effect right because else things just will drag and nothing will get accomplished so that would be my only concern is let's let's make a decision on when we're going to make the decision we brought this to you we felt that the mission statement was uh like I said we we uh had the different verbs there and we uh we weren't sure we wanted to give some you know input to the board and they gave it oh again this is your work and we want to highlighted just the highlighted section but I think it's in regards to the mission statement um I think you have enough information I would think to make a decision on that I do agree with you with what you said in regards to the climate and culture statement um you know that's uh I think we should I think we should uh look at the uh survey a little bit more and see how that could inform that and or that could be a part of a uh that could be part of an activity with the new uh you know the with the new committee you know that could be part of it and we could bring that information back to the board because part of the role is to advise the board on issues that the board is going to make the decisions on um that's just that's just my opinion I think again mission statement you can make a decision on that from what I'm hearing from I do agree that the climate culture could use some more work and get more input so you are of the opinion this is an appropriate use of the committee yeah okay and utilize that's why I said no to tabling it because I was hoping that because that seem like something we can get done um regardless of whether or not we table this discussion so the agenda can be the an agenda item can be added by the board a board of education so I'm totally District administration in the bylaws is what I read so get feedback on the culture study I have a point of clarification when you set about the work of the students was this Dr sparlin yes brought to the student advisory committee an advisory committee because if we did this summer time right we brought it to Anya and Monica because well I guess we did yes we did but that was they were the only ones on it because the others were you know had graduated in a web so the answer to your question is yes it but it's it was it was a smaller version of the committee at the time okay okay so if the student advisory committee I just think something this big should get without making it cumbersome we have all of these places that we can gather feedback from and the student advisory committee potentially the CAC or whatever it's called and just to have the opportunity that we did reach out and ask since it hasn't been done in a while that's all that's that's what I was hoping for along with understanding where our staff is at with culture and climate well and soon as one of the ink is dry on one of these things you know it starts to change and not be exactly what it is at that point so I just would hesitate to continue to push off changing anything with the hope that it could ever be complete because it will always be a moving document and I think it's important to recognize that where we were in 2014 and where we are in 2022 with everything that has happened between the pandemic social media the the speed of information I think it's just important to somehow reflect that in our mission and vision I've said this at prior meetings that if we continue to do things the way we've always done them we're losing our students we're not we're not we're not in a place where they are and we need to be in a place where they are and so I just want to make sure that that's reflected in whatever we put forward agree I just want to know when are we going to be done collecting that feedback because I had hoped this was going to happen you know and we were going to kick off the year with it and I think that was our goal and that was yours but none of the rest of us shared that information or knew that piece of information so if I if I heard the board correctly it correct me if I'm wrong please for the mission statement we're going to uh we we have we have we have a we have a good start here we're going to take it back to the student advisory committee and get input from the entire student advisory committee so that's great that we'll put that on our next agenda which is coming up very soon and then the uh in regards to the climate and culture statement we will make that part of an activity for the first meeting of the uh of the community council I I'd say open up all of it to both groups why why limit it to one question to one group and one question to another I think that's what the intent puts yeah yeah I think the intent was that three pieces being open to both groups and and not to agonize over words but no um a feeling of the you know if that seems to fit where people are trying to see us go I think you take these three things no I got it yeah the different groups and that's it bring the feedback back to us and then we can make the final is that give you enough that you're gonna ask the climate the vision statement and the mission statement of both groups so an agenda item for not just the mission statement but the climate and culture statement the vision statement and the mission statement all right this whole yeah we truly will have gathered it's still right and a very wide range of stakeholders and that's what the board was thinking calendar year I think in school year um I think well the first meeting of the community advisory committee so obviously this this camera before we go on winter break will be the goal I could support this calendar year yes let's make it yeah so so this is a all right it's a great thing for the community uh for for one of our kickoff meetings yeah we have uh we have a direction on this so thank you so much and we will bring it back in December sounds good I like it yeah it's time it's time for Ellie to go to bed that's not 45 deadline yeah yes we will buy that please please note that Jennifer did try to table this conversation too thank you reach that goal no but um truly I I thank you Lori because I want I would love for us to be I think it's fair it's not fair to give our leadership just kind of like no direction I think this will give everybody something to work towards and we need to get it done so thank you for pushing for a date 8.3.3 is discussion on the procedures for our newly created a community advisory Council um I just wanted to say a few words before Faith takes off with the presentation that she I wanted to start off by reflecting on the conversations and discussions that have wet at this point um with our current structure because our current structure for board committees has been probably in place for nine years now and during that time there has been not a whole lot of change to it you know there's been a little bit of tweaks we've added the equity committee but that are June 18th one of the uh one of the items we talked about was moving forward with uh with this item that we're going to talk about and I I showed a picture of a group of people rowing a boat and uh with the analogy that each of the board four board committees should be pulling in the same direction working as a cohesive unit and I asked the board if the current structure was meeting the needs of the board and if that's that we should consider the new community advisory committee that we've talked about as we move into the future so we talked about creating a model that brings the community and administrator and administrative members of our current our current forward advisory committees together to create a Synergy amongst those groups and so bringing the members of our current advisory committee together under that one committee will not only value the expertise that each of those individuals brings to the table it will also create a space for additional community members to earn and provide input by creating a platform of collaboration for a larger group of people so with that Mrs dalquist would you like to go over what you've prepared for the city yes I just have a procedural question because the item the where the slide deck is linked to is actually in 8.4 with the revised procedures for board committees so I wasn't sure if you wanted to talk through the first item and then get to my slide deck that we've prepared or if we wanted to go slightly out of order yes I just didn't want to launch into an item that we hadn't opened yet oh I understand I see what you're saying so what do I need to do anything any questions no okay I have no questions okay does anyone else no I didn't let's go to 8.4 all right so what um we've done here is just to further explain the why uh behind us this is the board advisory committee this is very familiar to the board this is just lifted from the memos that we've had before talking about the purpose where we want the advisory committees uh to be two school board members and District administrators where we are having complex conversations and really getting into deeper issues and being able to really vet a lot of the conversation before it comes here to the board again these would be open meetings open to the public and agendas posted with time for public comment and then we also have the community advisory Council which would be something new that we would involve community members to have lots of feedback and have a lot of membership but instead of having silos of conversation just looking at the equity lens just looking at Finance we would have those groups come together to be able to discuss things it sounds like the first order of business might be looking at the mission statement and other pieces looking at all of that from those different lenses again these meetings would be open to the public and agendas would be posted there'd be a lot larger membership in this committee but again it would be to bring everybody together and to be able to appreciate each other's perspective and then have robust conversations again from various perspectives so why are we changing the board committee structure and another question that I want to make sure we're clear on is we really do want collaboration and Community input I want to continue that so what will those pieces look like so one of the things that I know I've talked about before is that all forms of governance strive for three things but accomplish only two really well they all want to be fast open and stable but in the education business for a long time we've been open and stable we want to have a collaboration we want to have consistency but fast is not something we've done super well and then came the pandemic and we had to react really quickly we have to be able to do this but I also want to look at this next slide where it talks about what technology and all the information that is available out there is causing government and even human beings to react to which is requiring governance to be the demand for fast is getting even greater so as we have conflicts over fast open and stable we're having to look at different ways to governance which I think summarized greatly why we are doing some of these things we have to get a little bit faster and one of the ways to do that is to build trust and the more times that we can get into small groups and have in-depth conversations between board members and District administrators and still have the public there and still have them open to that the more we can get to that faster sense of trust and agreement and know that we have similar values and are working toward those common pieces and ironically this chart also shows you that the faster that you can get the more trust there's a strong correlation as you work through all of those so we're changing the board committee structure for policy teaching and learning equity and finance to be more flexible for Speed and to build trust between administrators however we don't want to give up the collaboration piece so for that we're creating that Community advisory Council and if you recall this slide which I've been talking about a couple of times before the board is what that traditional type of leadership looks like where you have a leader people are in silos and their teams kind of a transition and then getting to that design Centric leader I applied that same knowledge to our board committees where we have our current sd3 board committees are up in the upper left-hand corner there where we're siled off of those pieces where we really need to be able to get to that speed of information and interaction is that future piece where we have those committees but they're all interacting you know with each other from their different perspective and then feeding that back up to our school board and I would hoped that that would help a little bit with the why we are doing what we're doing question miss dalquist this this seems like we already went through this so what is different about this than what we looked at the last two times is there anything new nope okay so this is just another way of restating the exact same thing we've been saying the last two times just want to make sure that I'm not missing something more of explanation explanation okay you know um this is more of a process question um we are inviting current committee members to be a part of this Council um and we're doing it with the idea that bringing in people of different uh experiences that are on different boards and maybe have been there for a while or maybe haven't and bring them all together and get all these different experiences as transition happens and as you know there's turnover in the committee members um just one of the things I was does it make sense to kind of like say hey you want to be on this advisory committee which which one of these four things interests you the most to maintain that kind of um diverse thought um just something that I don't know if that's the answer but um if that's one of the things that we want to make sure that we have um I mean that's board work right so that's she she can I mean well yeah I don't know give us the form that that would work but we we get to decide if we want to maintain that transparency with the community okay um so that would be I guess if this is an annual thing something for every year to be decided sounds okay I I'm guessing because I I still understand this differently than I had thought well I'm I'm asking that's that's what I'm seeing on here is in the board Committee in eight five yeah what uh what dominic is dating as we as we as as committee changes over and things so each year as people come and go and we add and subtract from the larger community that we should uh it didn't correct me if I'm wrong look at look at those new people coming through through the lens of the four committees that we have to to make to ensure we maintain a balance in the larger and the larger committee with people that have viewpoints and and yeah and expertise from the current and you're you're right and to me that's that's one of the good things about this um so I guess as a board yeah Lord Laurie's got way more experience on me on and determine what would be aborting that we got to determine if that's important to us so I think it's a fine suggestion for a waiter down the road when we understand it might be worth putting it in the policy though if we're looking at this policy in the next agenda item but isn't that determined by the application well that would be one of the application questions right would you do yeah yeah because one of the things that I've heard um and I I don't necessarily I don't know whether it's happened or not but that because board members have picked the members of the community advisory committees that it's if you're friends with them or if you like them or what have you so I think we also need to address that somehow in the application and how our people are being picked so I think it's very important that we have a diverse group but I also think we need to take the opportunity so that people don't feel like it oh I'm just hand picking my friends well I mean anybody somebody is eventually going to pick right no matter who it is and that person will have biases toward some group or another based on their own experiences I think to me it seems like the most a thoughtful way to do that is to at least understand which lens people are trying to are find their interest if if we have for example somebody who's really good at you know um impact fees or something I'm just picking something random right um who who just knows a lot about this it would be good to know that and if we have a question that would give them the opportunity to share that or encourage them to that's I think that's all he's talking about I think one of I think one of our questions are what experience and expertise and do you have I think that's one where where is when you when you're referring to our questions what are you referring to I don't know the questions that when the application we get the applications that are sent out what I'm saying is um it would be good to maintain that diversity of thought and if you look at the application well the procedures the new procedures that are in 8.4 the CAC appointment process it talks about uh typically happening every other year during the summer and it says community members may be appointed to service members on the community advisory committee as outlined in board policy such appointments shall be made in order as follows one by encouraging volunteers who reflect the diverse student population two by seeking volunteers and making appointments based on citizen interest three by direct appointment of the board president and approved by the board so you may want to consider changing that before it comes before you to be approved so when when I mean I wasn't here so when you when you appointed people did you did you reach out to them like did you call them did you talk to them for the new Council you were here you you have been through the same process of The Originals we have now says did we reappoint 2021 or no I'm just asking yeah I think we've been yeah nothing is like literally nothing had changed well that's what I'm asking you in 2021 dude okay yeah well listen here Jared is what we currently do right so I mean yeah that's what I'm asking well well that's what I'm asking in 2021 did you do this so yes but every committee as we recall had been doing it as spots were needed to fill so then no but you were still on a committee at that point I was yeah okay but nobody called me that's okay I mean I was happy really sure we're talking about the same thing and are you sure yet he got an email okay yeah so he got an email that's why I'm asking I'm asking questions it was all done through email yeah so but it seems like a legit what's your question answered Jared yeah that's I guess yeah I think I think it was so I mean I don't know so I mean I got well I'm just I'm asking because like you would brought up like right like there's this perception and so I don't know like I I I'm puzzled by it I guess because I know like when I was appointing people I would call them up and I was like full transparency and there was one person who said I can't believe you're calling me and I'm like well I call everybody and we had a nice conversation and it was I I think what she's speaking to is that is that you might have done that another board member might have done something different so I get it that's why that's why we're standard yeah um okay like what do we need to address in any of these items only one committee as compared to four committees now so the standardization would come through yes right yeah that's the only thing I would add in the in the policy just for the sake of board functionality going through time is that it be a rotating and we should put into policy that it's rotating board members because while one group might feel that they are best suited for that you can always have changes and maybe the next group wouldn't feel as transparently about it and you would want to make sure that you're creating in an opportunity for all board members to hear directly from community and all board members from my understanding faith can well be present be present and we have no but I I think we need to put it in my opinion would be that we need to put it in that it will be on a rotating basis that was one of the options in here in our in our policy um so you're talking about from month to month or from a meeting to meeting you're saying I I I'm not saying any of those things I'm saying there's an opportunity here for two board members to be appointed and I believe you'd put it in as an annual basis or for rotating board members so whatever that looks like why would it matter if we're all providing the same experience it gives more opportunities more people no I I'm just trying to figure out so each of these committees I think I think we got you no no the Community Committee okay can everybody they meet on a whatever faces like a they might meet once a month or twice a month or whatever they meet are you saying well are you wanting them to rotate no the board members the board members I know you're talking about board members okay you want them to rotate yeah okay that's what I'm saying okay yeah that would be that would I mean it doesn't I'm not tied to a month but like every other but I think that two you know if you look at a 10-month cycle and you have groups of two maybe the same board member for the previous month and maybe make a calendar so it's always one that was there the previous month and one that will be there the next month I don't know but it definitely have to have Latonya as the president will have to be able to make sure that each meeting is covered do we have to have Quorum if we do then we have to have more than two well so because it's a board committee yeah you don't have to even have board members on a board committee as long as it's identified and authorized by the board right then the open meetings act applies you have to have a quorum of whatever number is identified so I believe my understanding of the intent was that the four remaining board committees Finance Equity policy and teaching and learning will each have two board members appointed by the president and then each administrator and three administrators three or yes yes um so three would be a quorum of a committee of five right the CAC my understanding was it would be I you know between 20 and 40 basically citizens not any board members being right a member board members are in perfectly welcome to attend any and all of them because again it would comply with the open meetings act so all seven board members could be at every single meeting and speak and speak yeah that's what I okay that's kind of how I've got it so then how does the committee give the feedback to the board no what what does that look like I thought it would be a board number and the procedures that you have there the committee board uh threw me through my superintendent reports so Dr strong is this I'm going to be instead of your superintendent parent advisory committee that you currently have also you know I am thinking it may worry I haven't made that decision yet I think uh you know I think what uh my thought pattern right now but it's it's a working it's a working thought here um is that if we're if we end up opening this up because currently we have over 20 members of our current four committees that have said they wanted to be part of this committee but I think we'd like to grow that and uh so if we decide to grow it and open up the application process to the community I would probably uh encourage some of uh the people you know to the parents that are on my committee probably to apply for that see where it falls and um and then make a determination if I continue with my uh my quarterly superintendent parent advisory committee that I currently been having since for the last six years is a good group of people and we do have we do some good work so I I don't have a direct answer for you yet well I would encourage you to continue to meet with that committee separate from this because we don't want to further reduce the opportunities for our stakeholders to speak with administrators directly and I think like you said you've been doing good work but it's different work than what the community work does so it you know that would be my encouragement to you every time thank you thank you so much because like I said I've been putting thought into that we just haven't I just haven't landed on where it will be at yeah how are we capturing uh staff voice and our committees was a bunch on policy right I was going to say you know there's many members of the current board committees our staff members and or parents and we've offered that to all of the current members if they're interested in becoming members of the CAC so in regards to the question that you you know so what we have right now will be at least what we'll have on the CAC with more opportunity once we open it up can we um do something to monitor if um I mean I would like to know as board member if we have um a sudden drop off of staff that depart and we lose that voice well that's a really good point because those those participants in our committees have been appointed rather than applying they hadn't selected themselves to want to be considered for application so what percentage of this committee is made up of Staff members versus community and how do we maintain that balance as well I think that's I think that would be I think they provide the board when we will board so if you have people applying for the currently a plot they're appointed they're they're assigned they're not they don't apply like how our community members do like right am I or am I totally forgetting something I have no idea you're right no no staff members don't apply three and four committees that's right so the current so so Dominic's point about maintaining the balance we we would want to also maintain the balance of staff to community members and what will that part look like for maintaining the staff members will that be the same as it has been or do we offer all staff members the ability to apply as well Faith we've been operating differently from my understanding of how we're doing staff on committees on Equity we had staff members that did put in for applications and were chosen as who and went through those pieces to have different levels and different um teachers versus administrators all of those pieces teaching and learning we've really gone to having a whole having staff be part of committees that created that and then bringing some of those staff members to the committee to explain as by a different topic so for example when we talked about the new social studies piece we had teachers and staff and administrators that were on that committee that then brought that voice as part of what we were doing with social studies the Committees function so differently as their tasks right so for some of the valuable conversations we have had in the finance and Facilities committee have come from our our staff and administrator members because they understand what this looks like on a real day-to-day level and these are questions that that kind of lend themselves to this conversation and so I don't want to lose track of that either so yeah that that has been operating differently so how many members do you have that are because I'm trying to think yeah we have them on teaching and learning I don't think you one at one point in the past it was a majority of Staff members and less community members and that's gotten rebalanced but as people had left and you know it it just kind of had shifted so if the goal is to create something better um then let's not get stuck in that staff to Community member problem that could arise um but I from my personal opinion I'd like to see staff members be allowed to apply like oh yeah that had happened for Equity but that hadn't been happening in other months so yeah I think yeah that makes sense I don't know if anyone feels differently but no of course I would want their voice yeah to choose if they wanted to apply to be on the committee yeah yeah I guess I'm still confused though is this monthly is this quarterly monthly okay and we expect the first meeting to be in October we're aiming for yes and then you you Dr sparlin will provide feedback from that meeting in a formal way in a board meeting setting okay so who's leading that meeting is a is it two board members leading that meeting is it administrators leading the meeting as a Ministry I am wanting to clarify that we don't need the rotational thing because all seven can attempt so right but yeah and like as far as the agenda would probably we would drive the agenda but I think that uh letting them we need the meeting is probably the best that's typically how it currently Works anyway yeah um but I think the difference being that the board is more involved with the agenda setting in the month to month so I don't know what that is at the well the board or an administrator can set the agenda like if they have curriculum that they want to be reviewed that's I don't know if that's a great example it's supposed to evolve based on the the smaller Community this is all right right and I would think it would be prudent moving forward since this is experimental or this is new it would make sense I would think for us to have on here an information piece of what happened at the CAC meeting in one meeting and maybe in the next meeting hey this is what we're going to do in the next CAC meeting yeah you know what I mean and then so really probably what I Envision I mean you can correct me if I'm wrong but what I Envision is we're probably going to get something about the CAC every single meeting you're going to get one that reports on what the heck happened at the last one and you're gonna get what you're probably going to talk about at the next one agreed thank you we're gonna say something it's not they're talking about I think I was just gonna say the example that we just did tonight where it was oh we would like the mission statement reviewed by here's a group of diverse you know people instead of and then you have one set of feedback not the Equity Group said this about the and then you've got it maybe it was different than what policy that was different than teaching and learning you have all of the group allows a finance committee member to understand what's going on in teaching and learning and how those two things that's already been sold like that that makes sense and there's there's that's the decision we've already we made that decision we're talking about now how to how to make that happen I kind of to what Lori said think that I mean I'm not trying to babysit adults but I do think a board member should be I don't know what you call it can we sign up I mean so well and that's what I'm saying on a rotating basis yeah Latonya assign a point board member for that meeting so that some board members uh Melissa that every board member has an opportunity to participate as the point person in this committee I think that that's a reasonable thing to do um and and it's just accountability I think just to make sure that Dr sparlin has another set of ears and a different lens a different lens if it's our advisory committee to make sure that we're asking things that we need to know yeah you know what Lori what I was thinking about and I just mentioned to Latonya is that you know uh what the agenda you know would could could also Drive which board members that we are like you're talking about inviting on a rotational basis we're talking you know a specific part of that agenda for the CAC maybe talking about finance that day you might we might want to have the two board members from the no but but that's a short-term solution Dr Sperling there won't be two board members from that have been on finance give a few more months because or as the years or time goes on so if you're looking at this as more than just a this year solution it might not be oh there's always yeah I see what you're saying you're talking about yeah because there'll always be those but but regard love education and all the facets of it but but we also know that policy is not anyone's favorite to to mull through is mine no I know but but it's easy to push those things off and as we've just even seen with our own mission statement it's easy to put this off and say well if we just get a little more I I don't want to see any of these agendas become undulily weighted toward one quadrant or another which is why having a rotation makes more sense to create the agendas around okay this is this person's turn and they're on this committee or this is this committee's month creating something a little bit more planned uh so that people know what to expect is is always something that's welcome and seen as more transparent I think throughout the year that provided earlier that are draft agendas so we'll be able to map that out so there's nothing we need to actually do about this um I I'm not going I'm not comfortable voting on a policy at this point till some of that specific stuff is nailed down yeah this is information tonight and you're not planning to bring this back in the next meeting for an action of any sort because there's nothing to take action on well can we have the committee meeting without we already voted on the last time so that you could have that committee meeting okay that was a long meeting you can read them later the updated policy yeah colon 150 and then these are procedures so they're again procedures don't right typically the procedures I think in the past have been reviewed by each committee and signed off by the committee and I think that it should go to the committee the committee the first time Dr sparlin do you agree yes we because I think he'll have some housekeeping to do at that first meeting um so can we have a straw poll of do you want the CAC procedures to be changed to indicate there shall be a board member as a member or that a on a rotating basis I think we want to I Don't Wanna I don't want to say anything until we have that feedback on procedures from the committee so this would need another informational item so we can all review that once that feeding happens right from what what committee well hold on is the board who can decide this yeah does that does that change whether we have to have a quorum no the Quorum will be of the committee so if there's 30 people on the committee you as a board member Jared if you're if it's you and you and Lori you're just two of the 30.

that obviously leaves us almost 5 million dollars still short of being able to complete those projects with the numbers you see on your screen now but we are confident between the work that dr bozeman's team is doing with the engineers and maxwell our construction management firm between that and these uh these geo bonds we can get these projects done to uh to at least to our standards excuse me so tonight we are this is a the first um it's actually the only one for this one a public hearing we published notice of this more than 10 days before tonight and it is for the public to provide feedback input and ask questions about this geo bond issue all right thank you very much mr phillips are there questions of those who are here this evening for us for mr phillips regarding this request for a geo bond of 5.8 million dollars yes sir if you'll stand you tell us who you are we need an address and then your question please thank you we haven't purchased the bond yet that we have to have approval to even initiate that chad did you hear roy's question in regards to the bond what happens if it was not approved i do that's a good question so if we were to to not issue these bonds the tax rate would fall the property tax rate would fall next year in 2023 and we take great pains to make sure that our tax rate stays consistent and to plan many years ahead of time for when the when existing debt will roll off to be replaced by new debt if it's needed and with 21 buildings and a million square feet across the district it is always needed we always have more needs for facilities than we have funds to uh to fund those improvements and so this is just an example of that likely we'll not do that again in 2023 unless something unexpected happens but definitely in 2024 2025 as we have significant debt rolling off then yes sir another good question so these in the bond um in the bond uh public notice it identified um i believe three purposes for the bonds and we can only use it for uh facilities equipment and technology across any of our buildings and so depending on the bond you can sometimes only spend it on a specific building this one is defined across all buildings but only for facility improvements equipment or technology correct not allowed to do that lately right sure thank you very much and just to that point given that it is short-term funding that would be very hard on any of our teachers any of our staff to be offering raises on short-term funding part bonus it is possible to do stuff that would be possible other questions are there questions among my colleagues we have the opportunity all right thank you mr west those are great questions all right mr phillips here we're talking to you we're hearing back from you again when we do the budget workshop here in a few agenda items so doctor shed on to the next item all right i have to i have to play with my toy here though yes you do we are officially out of the g.o bond public hearing and we are back in our school board meeting i'm looking forward to hearing of our best practices at smith elementary so i'll turn to you miss foles thank you so much for having me here today i am excited to share with you um some demographics about our building first and foremost so our building was built in 1969 if you have not been out to smith i would encourage you to come it is a fantastic architectural highlight of our community we had some additional renovations done in 1998 it is named after l francis smith our school colors are blue and yellow we have 35 staff with certified staff with a total of 78 staff members our enrollment is roughly about 481 students we are a title school serving a very diverse population our motto is choose try grow achieve how will you serve the choice is yours so i am thrilled to share our work that smith has done in relation to restorative practices well hold on now i'll i'll move for you casey if it's necessary here we go thank you so restorative practices provides students and caring adults with intentional inclusive and respectful way for thinking about talking about and responding to conflicts that arise between students when integrated restorative practices help build and repair relationships prioritize student agency and restore the harm done to all parties more than ever before it is imperative that we teach students how to positively handle conflict to ensure a safe healthy and welcoming environment for our students we have started to implement these practices throughout smith elementary school in our building in order to develop and build relationships manage conflict and repair harm so that students can have a voice ownership and work collectively to solve problems i want to make a tie to [Music] universal design for learning so executive functioning is key to developing students ability and problem solve and communicate effectively so both restorative practices and universal design for learning support and develop this ability in students so it allows flexible thinking allows students to use their working memory and it also creates the development of inhibitory control amongst students so as a building we have we have worked to incorporate three aspects of restorative practices morning circles restorative chats and questions and restorative conferences so i will we will hear examples of this throughout our presentation tonight but mrs johnson one of my third grade teachers at smith who happened to be our teacher of the year last year and we'll talk about how she implements morning circles into her daily classroom thank you a little bit about this morning circles is at the beginning of the day we start off a little bit slower we will have we come together thankfully now that covert is over we come together down on the rug and we always have a morning greeting so the students are learning to have eye contact with each other they say good morning to their classmates and then i have eye contact with them and i share with them every single day that i'm thankful that they're there i am glad you are here today and they actually sit and wait for me to say that to them before they proceed on to our next activity the next we have a conversation it may be a topic that is going on in the classroom or it might be a fun topic we have an opening so that students learn to share they learn how to communicate with each other they learn to be active listeners and to have that opportunity to build our community through conversations at that point and then we always end with a little fun game a little fun team building activity as well during our morning circle and then we start our academic day thank you the next we have after a peer conflict we utilize restorative chats in smith so restorative chats bring students together in the face of conflict increase awareness of one's words and feelings and how that affects others and it develops listening skills so our restorative chats always use the same question so after a conflict at recess or a conflict in the lunchroom or just a conflict with where you're sitting in your seat at school we always ask what happened what were you thinking about at the time what have your thoughts been since the incident what do you think who do you think has been affected by your actions and how have they been affected and then we always end with what can you do to make it right so every time i talk to a student every time we talk to students we always into what can you do to make it right so that they are empowered to have accountability of their actions but also a plan to make it right the next day instead of isolating or separating students they have the chance to make it right if there is a larger incident involving more people or a larger incident in the building we may have a restorative conference so this is where it allows all students to be heard reinforces those social skills as common courtesy mutual respect reduces blame creates protocol to make a plan to make something right and it's also an alternative to out-of-school suspensions so instead of isolating and separating students we are participating in real conflict resolution so that students are coming together and working on a problem so mrs jansen had mrs johnson had a chance to implement these practices for a full year last year and she's doing so again this year so i want to give her a chance to talk more about and hear from her students so today we have mary ray unique tillerson and ayanna prescott here to tell us more about how these practices were implemented in their classroom okay so as mrs walt said this past year i implemented restorative circles it came from probably a frustrational level of our traditional consequences were not effective what we were having in the classroom was not effective so i dug deeper into restorative circles um and through that process you girls all three of you guys can come up here um we would gather up we would have conversations and we would come up with solutions that we all felt um were productive solutions and these girls too taught me tremendously it is amazing when given the opportunity what the kids can teach us through the eyes of a child so i am gonna let them share and then i might pin in a little bit about what we've done so during the morning meeting we were able to circle up and talk about our feelings it allowed us to get to know each other better our class felt like a big community i like how we could say how we felt during circle up time when there was a when there was a conflict we were allowed to talk about it and work together to come up with solutions we could we could request a circle after an issue in class or at recess to request a circle we could tell mrs johnson circle up and grab the talking stick thank you and the talking stick is actually just a pvc pipe that has the word talking stick on it we have labeled on there just quickly i'm just going to share one at the end of the year we had some challenges with a another student in the classroom who was enjoying mean comments she was making me comments and i'm going to pull unique in here she came up with the idea during our circle time she said every time you feel the urge to say something mean i'm going to make you a compliment jar and every time you have that urge i want you to pull out a compliment and it's just so eye-opening that students can come up with these solutions for us and bring that community feel the empathy they understand and they showed a lot of empathy towards each other then maybe the next day they could understand why this student was having a rough time or what was going on so thank you thank you you guys can be seated all right so i'm glad we had the chance to share what's happening in one of our classrooms but now i would like to introduce angie kirkham so she's our new multicultural coordinator and she will highlight some of the work the district has been doing around restorative practices so looking back at where our restorative practice guide team has been we can see quite a few have been trained in the work and mrs boltz has shown tonight where she has used that training to guide her staff and her school we want students to feel supported in these skills as they transition from elementary to middle school and on the high school so moving forward we will be looking at alignment from between elementary and on to secondary as we look at the data and other measures of success from the use of restorative practices at smith and some of the other schools that are doing similar work we will provide continuous professional development for key stakeholders giving them the ability to move forward within these practices and we mentioned pbis committees because we've seen from the presentation how restorative practices fit well within our pbis framework and the udl framework and every school elementary and secondary already have pbis teams so professional development or implementation within those schools can be done within those teams that are already in place thank you so what questions do you guys have for our team tonight particular questions yeah but i'm having a hard time so yeah i'll have i'll start um so restorative practices as a form of conflict resolution how long has that been around at smith so we have i was originally trained about five years ago my first year there and i trained two teams through training that rhonda laswell and tina green provided and then we've just slowly started training more people um in trying to implement language and strategies and words and like what mrs johnson said the idea of some of the consequences we were utilizing just weren't effective anymore so we were trying to think of some other ways to build relationships in community and to have more natural consequences and an alternative to iss and oss and some of those punitive repo approaches dr shin i could see so much value in this and i think these three young ladies can teach us all a lot and their peers because you know having older children you know anytime there's conflict or you know anything that's going on or someone accidentally says something that you know just the heat of the moment um or they had a bad morning at home i mean there's so many different things and i think this is so important for all our kids to start very young as they grow because having two years of like non-contact with people and talking to technology um i think we forget that people are human and they have feelings and you know sometimes we all forget how to express our feelings or reading that that was hurtful and and how to fix it you know because then you know you send a bad text to a friend then you can't take that back it's already there and it's there forever so um you know it's one of those that keeping our kids in school you know sometimes we have the in-school suspension um you know sometimes you know it has to be but i also think it's just like a lot of the programs that we're starting with our kids at such a younger age on how to be respectful and how to be you know caring and kind we have to teach that nowadays it seems like we forget that that's what we're supposed to do and we're all friends and to build that relationship so i commend you on this program and i'm really excited to see how it continues to grow and and evolve our students in our community so thank you for that thank you absolutely all right i had it i had a question um have you seen a reduction in and kind of punitive escalation since the doctor can you say that one more time have you seen a reduction in punitive escalation since this has been adopted yes so we we have been practicing more natural consequences and we have seen the staff the language that we're using giving students a chance to talk about how they're feeling to talk about how to solve a conflict um isn't resulting in the same conflict happening the next day at recess or the next day at lunch instead of isolating students we're saying okay we're going to be in a room together and we are going to solve this problem and you guys have a chance to talk about it so we're seeing less incidences because they're talking about it um and coming up with a conflict resolution that they can both agree on both parties can agree on yeah i also wanted to say i teach adults conflict management okay ladies so mary unique and ayanna you all are pretty special and i'm just telling dr bill's anytime we hear kids in the audience we know it's going to be a school board a good school board meeting so thank you guys for being here after a long day of school you did a great job yes they did so after your you know experience with restorative justice with your conferences and circles and having students talk to one another and try to resolve their conflicts what do you see going forward do you see any things that you learned that you might revise at all for next year yeah we are still kind of working on that mind shift change because it's definitely a mind shift change to be more restorative less punitive we have a school-wide book study happening currently on our professional development days i'm so just kind of incorporating that language throughout our building and i would like to encourage that and continue that and by students experiencing that in teachers we have a lot of classified staff in our building that sees how certified staff is handling a conflict at recess so they are they are handling it the same way and students are starting to have the expectation that hey can we talk about this why am i why is there a punitive approach can we talk about this first so it's starting to become ingrained in our students to where if there's a conflict they know that there can be a resolution and i think all of us especially with social media and some of the things that we're seeing online and some of the conflicts that adults even experience i think it's definitely a practice that cannot be ignored and we should continue with our students and you're going to spend time with students either way so why not spend the time in a morning morning meeting getting kids ready to learn instead of dealing with some things while the learning process is happening so i think the initial pushback might be the time it takes but i think we agree that spending the time on students and restoring these relationships and community building aspects are beneficial to a classroom thank you and what what grade are the so they are current fourth graders by mrs johnson implemented this all last year in her third grade classroom very good thank you so much yeah thank you i've got one more sure sorry have you gotten any um what's the feedback been from uh parents in terms of communication and you know starting such a program well all all of the classrooms do morning meetings and i think they have heard positive feedback from teachers teachers talk about how they start their day with a morning meeting as far as the consequence side with any parent i explain what we went through what we did the restorative chat and that is something that angie and i have talked about what is the restorative practice commit committee as a district going to relay to parents about our work because we are kind of just in the initial phases where some schools are piloting things so that is definitely on our list is what are we going to share with parents so that they can practice the same types of questions and practices when they're at the park on the weekend and there's a conflict so that's that's our hope as a committee district committee too thank you okay thank you excellent thank you so very much thank you mrs johnson and all of you who came it's wonderful and i see some parental support back there very nice very nice we're all quite proud of you thanks so much all right next on our agenda is board commendation so again i will turn to my colleagues please do thanks dr so i've got uh three three quick things tonight and and i chose these three because i think they're very good examples of what what makes bcsc a unique place and you know with some years of experience under my belt in education i'd be real surprised to see a lot of other corporations out there doing these things on such a regular basis so the first thing i'll start with so i tuned in to the i was unable to attend in person the northeast football game and watched it stream live and i kind of had to do a double take because i i wasn't sure who i was listening to so i just wanted to say yeah thanks to dr bozeman mr phillips and dr roberts for for commentating the northeast football game and making it uh enjoyable to listen to thank you and then secondly to nick williams in the technology department for putting out a newsletter the bcsc tech transmissions and then lastly thanks to dr pleek and the rest of the hr and benefits staff for putting out a regular newsletter for the staff that's full of all kinds of friendly reminders and very beneficial information for staff so great communication there so that's it thank you all right thank you very much are there others well i would also like to give a shout out to nick williams and the technology team i continue to be impressed with parent square i've had several more positive interactions with teachers and other things this week it's been really great it's a it's a really unique communication tool good job sorry i guess i went to josh sorry josh [Laughter] awesome are there others all right thank you very much so next on our agenda is public comments and i'll ask mr west if he'd like to come up ladies and gentlemen of the board my name is roy west and i'm a parent of three students here at bcsc according to the agenda you'll be voting to move from five e-learning snow days down to three and i understand that this is to comply with the new state regulations i humbly ask or suggest you also consider adding mlk day and good friday as snow makeup days additionally i would suggest you use those days first before using the three e-learning days doing this could accomplish two different things one it will keep our makeup days at five which will be more likely to finish school at the scheduled day two this will give children the joy of learning of learning the experience of a true snow day i think it's great that we have technology to continue school regardless of weather however i remember that some of our fondest memories of the winter are those school snow days so when a student has unplanned free time it really gives them a chance to use their creativity and learn so i thank you for considering that change and i have one more quick request now i would like to take the remainder of my time to propose a new unique opportunity for the board to live out their mission statement core values that are posted every meeting the mission we develop expert learners by participating in our community to invest in people i would like to ask you to please partner with your community by hosting a school board candidate forum where their public can attend and ask all the candidates questions now i'm aware the ca is already hosting a zoom form but i think given the number of candidates having an additional in-person form would be right in line with the core beliefs of the school board those core beliefs learning is most effective when we have choice flexibility and relevance again offering more than one form would be giving choice flexibility and relevance we thrive when our physical social and psychological needs are met a zoom meeting is only going to meet some of those an in-person meeting we meet the rest of those our community and school district are stronger when we partner with one another this will certainly be partnering with the community we flourish because of the diversity and variability in our community again suggesting that you host this and you guys taking this up would just show that you are willing to do this for the community our democracy and democratic solution or institutions are strengthened by civic minded citizens i believe everyone running for the school board is a civic minus citizen and that and align with your core values now i know that putting this together in a short time is asking the the board is you know expecting a lot from the board but the last core value i'd like to remind you before i i leave is that you in your value say we can all rise to the challenge of high expectations thank you very much all right that does it for our public comments i'll go to school board member reports okay one quick plug for the school foundation if anybody gets a hankering for rolls and cinnamon butter tomorrow night tomorrow night at texas roadhouse 10 percent of everybody's ticket goes toward the school foundation oh nice all right anyone else all right it is now time for our budget work session so i will turn to dr phillips or mr phillips again thank you dr shedd so this is our annual budget work session which is the first of three meetings in a row where we cover the 2023 calendar year budget this is a flexible session with the opportunity for the board to discuss and ask questions our next meeting will be the public hearing and then hopefully the october 24th meeting is just uh a simple um vote to adopt the meeting and then we should get the department of local government finance approval and tax rate before the end of the calendar year so this is an overall summary of the budget as it stands today i don't have any reason to anticipate any major changes between now and our next meeting in two weeks the overall budget is anticipated to increase by 5.1 of the majority of that coming from the operations fund and now we'll get into some of the details of each of the funds and i'll pause at the end of each as we get into some of the details of each fund i'll pause at the end of each one and we'll do questions and discussion at that point in time thank you so as you know i've shared many times that all budgeting includes some assumptions about what's going to happen in the next year but school districts in the state of indiana are required to make even more assumptions we don't we don't know what our student count is yet for this fall for next spring and for next fall the three counts that include the 18 months that we use to budget and we don't know yet what our state support will be starting next july after the conclusion of the biennial uh budget session at the uh at the state house so here is a review of some of those assumptions that we plugged in for the budget first on the education fund side i anticipate revenues to be up somewhere in the neighborhood of 3.8 percent over this current calendar year and those numbers come from um first what we assume state support is going to be per pupil and you can see that the history there those last two years being the largest increases that we've seen from the state house in in my time in this role in the last seven years and for the first time i am um i am making an assumption that the per pupil support will go up again pretty substantially next fall with a four percent increase um for uh for the second half of next year on the next slide you'll see the the other major element that goes into state support it's how much money per people and how many pupils do we have and um for this fall i'm currently using 75 students down 75 students for the assumption for this fall could be a little a little less than that meaning a little less of a decline than that and that is almost entirely made up of the difference between the size of our graduating senior class from last spring and that actually should say 2022 senior class apologies for that error but that is this last this last graduating class we had 885 kids in the adm at the beginning of that year that counted for us and the incoming kindergarten class this fall is only 806 students um mainly the result of historically low birth rates for um i believe is 2016 um across the country and so we're we always pay close attention to our local birth rates in bartholomew county but because of the number of you know immigration that we have into our community with with so many of our employers larger numbers of students across the state and across the country in a in a birth cohort are going to affect us regardless of the local birth rate in february we always lose somewhere in the neighborhood of 100 to 150 students for budgeting purposes i i budget for the worst case scenario there a good portion of those are early graduating seniors so kids that choose to graduate at the end of december of their senior year and then in september of next year i always assume that there is no growth over the current adm just for um to be conservative on on the estimates for revenue uh we currently are at about 300 a little more than 300 students in cdp it's down about a hundred students from last year as covid continues to change people's decisions about how they want to participate in education in person versus virtual and so we still have a substantial number of kids choosing that option for budgeting purposes i assume a few more will transition from in person to virtual between now and february and then by next fall we'll have a few fewer students choosing the virtual option next fall of course all of that can change and that's important for budgeting purposes as you see in the note below because we only receive 85 percent of state tuition support for students that are virtual on the next slide not a not a huge change here um for as far as staff paid from the education fund we are down one certified staff person or we were at the time of this slide um but as dr could attest that with 800 teachers nearly 800 teachers that changes often as our needs change um you know as we get uh kids that actually show up in the fall and are in the seats in the classrooms and reallocate resources we do have a 1.5 million dollars budgeted for additional salaries for the calendar year 2023 and it's it's a deceiving number because that actually includes a 350 000 reduction in expenditures on substitute teachers so um if it would when it comes to how much we would spend on salary increases for folks it would be even more than that 1.5 but we have started to return to more normal levels of substitute demand in our classroom as we don't need to uh to quarantine just for close contact anymore and so that's on the salary side and then the primary driver of benefits for us of course is the cost of health premiums and for next year from from a budget perspective i am assuming a four percent increase in health premiums um and and that's a little less we've gone five percent the last of each of the past two years and that health the health trust continues to work very hard to control costs and make some tough decisions to to make sure that that our health premiums stay relatively consistent from year to year so on this slide you can see line by line the changes anticipated for 2023 compared to 2022 about a 3.8 change in total revenues again you see that three and a half percent in state support and then about 300 000 increase in miscellaneous revenues is how we usually refer to them that is primarily almost entirely due to an assumption that interest rates will increase and our interest earned on cash in the bank and in investments will increase in 2023 compared to 2022.

have a motion motion thank you Mr foul a second any discussion or edits [Music] hearing none can we do a roll call please Mr Brown yes yes foreign yes thank you item number 6.1 resolved that the superintendent recommends for approval the resolutions as outlined in Personnel resolutions under district and High School 6.2 through 6.23 personal motion motion thank you Mr Powell a second thank you Miss mussels any discussion well just a question on that job description so with that being put on hold until the description because I prefer the discussions foreign yes yes to abstain on 612.

and November 9th of 22 so that still means that we're still a month two months out so the employees that were paid between that were employees employed by us continuously for those that time frame their money the grant money would be split amongst those employees every employee that is eligible gets the same amount no matter what their job classification turns out there are about it says in here um that's the number do you recall what the number was 181 employees that qualify that we're here continuously there's at least one maybe two that we have resignations for that but one was taken off already we may have another one that we received a resignation for today that's not on your list that we may take off the list ultimately but this is the list that's in here are all those employees that were employed between March 3rd and 21.

roughly depending on how expensive the officer is for a full-year officer in the buildings um so i guess what i'm asking for the board from the borders if you want me to go ahead and push forward with negotiating that with them and working out an agreement and if we do i might want to include kevin since he's got the law enforcement background he might know what some questions to ask that i would not be aware of how many days a week would they be here full time so five days a week full time we you know we haven't gone there yet but i would i would anticipate we have an office the middle school for sure and then probably something an office over because i want them to have presence in all three buildings but probably most presidents will be over here but um i definitely want them to have space at each building i think ron lake did one at one time i don't think they have for a few years they used to do the program dr king was telling us about it there was somebody that was volunteering some time yes i don't know a lot about it though i don't think he's they're doing it again though there was somebody who had some interaction with students last year and then decided to come back and volunteer to try to help them i mean a big part of it is getting somebody that will build connection with kids and and build some trust with kids and i don't want to be viewed as a punitive they will not be wearing my preference would be that they would be in soft clothes still carrying but in soft like you know khakis and a pullover or something but that's my preference i don't know if round lake's even okay with that but we have to talk through that so really i'm just looking for like guidance from the board is you're okay with me just continuing discussion we'd still have to bring it to the full board to prove it but anybody have any big issues that you don't want i would be all right with moving forward yeah move forward yeah youtube okay all right so i when i when i do bring it to the full board i'll have clear job descriptions and everything so you'll kind of know what it'll look like so all right item f is uh just analysis of enrollment and you'll see we are we're back up a little bit to 1737.

so really the way this should be working is you compare that same group like it wouldn't be appropriate to have that side of the table go run a race right outside and then this side of the table go run a race outside and say like how did that group do in comparison to this group what would what's a better comparison is you run your race and then we work on training with you and then we see the next time you run the race how much did you improve and then we do the same thing with the folks on this side of the table it it is a educational research absolute no-no to compare a group of students in one cohort to another cohort you compare them to themselves over time and look if they're making growth as gina said we just haven't been able to do that in this new s.a.t suite yet now are they doing that this year yes so that's so that we can now it's just the class just there yeah yeah and 2024.

that makes sense I just needed to know that just like our advisory committees yeah yeah it's not so you could both be absent and there could still be a quorum I I don't think that there's any need to rush on any of these procedures you'd said that you recommended we make sure our policy is updated but the procedures seem to be where we have the questions and the concerns the fact that there is this policy in that includes that committee I don't think is the question anymore that was last time we voter than that right I mean it's our job to have policies so I like the idea of policy no that's what I'm saying I'm saying that the policy isn't where tonight we you have the question right the procedures were yes questions yes so there's no need to build up on a policy if that's what Maureen is saying I agree but you said you'd want to vote on policy until the first meeting you did say policy no she did but I didn't mean policy I had procedures okay because it's 9 33.

on the expenditure side the professional services line there stands out now it's only a very small dollar amount but more than doubling in the from a percentage standpoint over 2023 uh there are two factors that drive that one for you um number one is um cbp curriculum we're seeing an increase in the cost to subscribe to the online curriculum for our our cbp pathway and then even more so the need to contract for um certain services that we would normally employ people for primarily these would be speech and school psych services if you if you read all of the enormous number of articles about shortages happening around the country you've probably seen school psych psychologists listed and speech has been a problem for us for years and so i'll often budget based on where we where we stand today but by the time next fall comes that could switch because we could hire a school psych or a couple of speech pathologists that were able to have for that year but as of right now it's budgeted in professional services and again that could change on the communications line there that uh nearly nine and a half percent increase is primarily due to software and i know it's an unusual line item but it software falls under the the category of communications and that's primarily due to just increasing cost there's also of course demand for more technology and more software all of the time the next slide you'll see i always like to highlight the fact that our education fund budget which is the vast majority 87 million out of 145 million is 95.3 salaries and benefits the vast majority of the remainder of it it comes from is is towards supplies which almost 100 of that goes to our classrooms and so the education fund is not a place where it's easy to look for places if you're looking to uh to cut or or move money from one place to another because so much of it is the people in our classrooms and the supplies they need and the software they need in the classrooms so i will pause here and ask if there's any questions or discussion on the education fund portion of the 2023 budget all right i know i have a couple are there other questions so um mr phillips i apologize if this isn't fair to ask you this question but as we invest and grow our cvp program at the moment are we retaining bcsc students through cvp or is or what percentage of our cvp enrollment are new students to bcsc does that make sense it does and i don't have an exact number for you we can't we can't get that number i'm sure mr gable over there has that close but it is primarily retaining our current students okay um the i often run the numbers on the number of students we have there what we spend on staff there and and then the curriculum and make sure that it is still viable for us from a financial standpoint and it still is at this point if numbers change um of course we can adjust staffing accordingly but for right now it's still viable for us from a financial standpoint not to mention the fact that when if there's over 300 students the majority of whom are our local bcsc students that that's the best way that they learn and and they're going to be successful in that pathway of course it's the right thing to do as well but i have the responsibility to look at it from a financial standpoint also sure so do we so so that's why i asked um and then the just out of curiosity the the software that's here is mostly instructional and how is it related to what we approve as our i know we call it textbook resources but they're not book books for the most part that's a really good question dr shed this is entirely district-wide software that is directly related to the classroom so um a turtle canvas that you all discussed a couple of months ago when mrs coomer and mr williams did their presentation so that would be an example we currently spend money on its learning in this line item power or school would be another one of those um anything that's uh uh district level that comes from an operations standpoint that comes from the operation side so skyward for example which is our financial software that doesn't come out of the education fund portion of the budget so that answers the first part of your question second part of your question this is none of the textbook or curricular materials that is from a completely separate fund that we don't budget for we don't establish it but it's just we collect the revenues from families and students and the state and then pay the bills from that separate fund all right thank you mr stanner going back to the assumptions i'm curious about how the numbers that you used on the slide would be counted as human beings in other words in the february count for next spring i see 11 224 which is down 150 and then there's 330 cvp students so are they in the 11 224 already and are they in 100 or 85 percent because they are in the larger number um and there those 330 students are at 85 but each of those each of those cvp numbers are included in the number above for the purposes of this presentation i pull them out when it comes to figuring uh what our revenue per student will be the dollar assistance and what at what point in september will the count happen when is when is the adm date this year i didn't quite hear that one sorry when is the adm date this year oh it is uh at the end of this week friday and it takes about four weeks to clean up all of the uh all the conflicts when another district has the same student student number um but we'll have a rough idea for the next we'll have a very good idea at the next board meeting on the 26th all right thank you very much other questions okay we're ready for the next one all right the next largest portion of the budget um is the operations fund um and the revenue assumptions here are a little bit more complex it's not as quite as simple as the how many students do you have and how much does the state fund per student we anticipate that next year revenues will be up about 2.4 and that includes a deduction of 1.5 million in tax cap losses from that total the driving force behind the operations fund is the maximum levy how much does the state say that a school district can levy against the property tax so this is the this is the large portion of the of the schools budget that links directly to property tax rates and this is dependent upon a growth quotient and some of you have been around before and you've heard this but it is the maximum levy growth quotient and it is a six year rolling average of the non-farm income for the state of indiana and for 2023 that increased five percent to 22.2 million for for bcse and the assessed value increased 10.8 that is uh that is nearly nearly a record certainly the highest amount that by a long shot since since i've been in this role and so those two numbers play off of one another to determine how it affects the actual tax rate in the end and so the tax rate is the levy divided by assessed value you know times uh times 100.

yes [Music] thank you we are out to item 7.1 resolved that the superintendent recommends for approval the resolutions as outlining Personnel authorization under middle and elementary schools this is 7.2 to 7.12 after motion motion thank you Mr Bella second yes any discussion all right hearing none can they have a roll call please it's developed yes yes awesome yes yes thank you Mr Midas yes it's closer yes yes thank you we are up to item 8.1 resolved at the boundary Board of Education approves the resolutions as outlined in education resolutions of your District in high school this is 8.2 through 8.5 we have a motion thank you Mr balance second any discussion Please Mr Bob yes yes [Music] Mr Jones yes thank you item 9.1 resolved that the boundary Board of Education approves the resolutions as outlined in education resolutions under middle and elementary schools this is 9.2 through 9.5 have a motion thank you Mr Bell a second second thank you Mr Dawson Mr discussion I had sent Dr Freeman a quick note on 9.5 that maybe this would be a great opportunity for board members to attend that Jersey care Day of Service where they're going to be doing different activities around the schools helping to um paint on the Pavements do murals at the school we're going to have visitors from Corporation and pharmaceutical Corporation helping us so what we'll do is we'll put in the uh thank you and I think in general that fits more or less with the community representative committee at least the early um remit that we've provided them which is to become a little bit more active to make sure that as a body where appropriate I'm glad that we were able to identify that synergy pretty quickly and you know it's something that we've helped us so it's great any other questions or comments on the sections nine glad to see lafayette's coming back to the pet therapy and last year that was a really big success that's good to see as well any other comments or questions can we have a roll call please Mr Button yes yes Mr Dawson yes yes [Music] a second thank you Mr DeFazio I need discussion yes great we are up to item 11.1 resolve the department Board of Education approves the resolutions as outlined in financial resolutions there's a few this is of 11.2 through 11.24 I have a motion motion and sweep Mr foul a second thank you any discussion the PSEG G have won the work started as soon as the board passes the resolution I'll reach out to PSEG and refresh them with the executed contracts and determine the work schedule so answer your question we don't have it yet instructional schedule okay and I noticed on one of the notes mentioned that it's equivalent to 4000. that knows nothing in my life high school chemistry it's been a while it's a temperature used to measure you're right so if I think this is about the broad visible spectrum and how the light diffuses what it looks like whether it's blue this was one of the questions that we actually asked in operations because we wanted to make sure that it wasn't going to be a type of way that was unsuitable for a learning environment it was going to otherwise put on physical stress on teacher students and everybody involved so four thousands that can write and know the Spectrum it's a good General usage like 61 like balls but it's more about the color so you see how those ones are like a white diffused light right that would be a higher that's probably like 3500 to 4 000 there as opposed to something that's really Amber when it shows up which would be lower on the Spectrum or something like 7 or 8K which I didn't expect that kind of answer I'll be honest that was really impressive [Laughter] we'll see Mr President that um installed in other school districts and they've never had a single complaint about being able to writer or not they said sometimes when you do change an old fluorescent bulb to this it's much brighter but that's probably because of the degradation of the old light but it should be the same thank you I'm sorry a question on the sale of technology equipment 11.23 so is this awkward to assist with the community so is it like offered to families and then that money doesn't go towards okay yeah we did that years ago yeah the iPads and the MacBooks and I'm assuming what I see outside of the parking lot is uh yeah it's right there bring a truck over foreign people keep contributing and donating so just and uh I would say um on 11.2 I'm excited to uh attend the conference this year um having never attended before I don't know what to expect I mean I expect to be busy you know learning a lot um hopefully next year we can get even more people to go I'll let uh when I get back I hope to have you know some type of report for you guys exactly how how it went and what I attended but I'll let you know we shall see but I'm excited to go and I get two days off for work so that's great like you said hopefully we can make this a recurring thing I think you know continuing training and continuing education is important regardless of what my work here involved here otherwise so the more of that we can actually actively participate any other comments on the section 11.

and currently November 3rd so the pay is November 9th and it's it's uh through November 3rd and the special pay is November 9th certified and classified it's everybody in the district that is here um we do have at least one employee that's on ESI that's also included um but yeah it's everybody no matter what their classification no matter what they do everyone's going to get the same amount works out to be about twelve hundred dollars that's nice I'm happy to hear that and we timed it so that it comes out in November and people can use it for holiday stuff any questions I do want to thank Cindy for taking the lead on getting the names out um and the principles for making sure that we don't want to miss anybody that's that was the kind of the key that we wanted to make sure that everyone that was here that was here during the roughest times um and continued with us um was on that list we didn't want to miss one person right I think it's really it is action items so I'll make a motion for the approval of distribution of 100 day in person reimbursement grant program funds to employees include employed from March 3rd 2021 through November 3rd 2022.

um our and you'll you'll also notice that our number of outsourced students students receiving services off campus has increased too and that's uh we've we've uh we've had a lot of students i'll be honest we've had a lot of students move in this year with with some out placements that we weren't prepared for so that's actually uh gary to go back to your question that was some negative impact on the budget since the last time i forgot about that but overall our class sizes are solid happy where those are at if you look on it exhibit 14 yeah how are we at the middle school with 213 kids i don't think we've had a class that big in a while yeah eighth grade that's our that's our biggest class and then um uh josh do you off hand know what class size averages be in middle school when you have 213 it's gonna they're gonna get you're gonna have some classes close to 30.

it won't be in the class of 2025 that we have the full longitudinal set of data yeah and that's that's what people should compare right mm-hmm yes it's just the data's lasting at this point yes so our scores typically are above the state average i do believe that the support that students will get during access and some of the lessons related specifically to executive function will help students as they grow in the suite of assessments and now we also have time during resource once those scores come in to set aside time to explain what they mean how to use khan academy and other resources to improve their scores you know where we can get that to every student where before that was difficult that's right right or it was hit or miss it was done a little here a little here a little here but now more uniform than me at home saying come on because let's begin that's right scholarships so english learners progress to proficiency this is something that is new and that we are learning about um in fact the the first part says that the state's gonna track for five years they actually i was just in a webinar this week in fact where they said due to the pandemic and whatnot they're gonna give us one year kind of grace period so we'll actually be six years for this first cohort um but basically it's tracking how students are doing with the goal of students exiting el services in f within five you know five years and the way students exit is through a test called the access test so it's looking at those test scores to see how students do and looking at growth from year to year for each student our el population is growing and in fact the majority of our students that are in our el program they come to us from another school where they were in an el program it's not necessarily the newcomers they're not necessarily coming from another country to us many of them were born in this country but have never exited the great majority the great majority never exited via the access test so they're taking it every year taking the access test every year but they haven't achieved this required score which is set by the state to exit the el program so that's a challenge for us it also tends to be a very mobile group and we and and the nature of our el population can change quickly we can get a family a couple of families come in and we might have a whole other language that we we had we didn't have any students we had some students just come in uh that speak congolese right so we've had groups before that have but it's changed we've had some students come in this year um from the ukraine so more than we typically have we are still now have students what we call coming across the counter which means enrolling in our school some perhaps have been in other schools many of them have not been so hard this year so that's that's a challenge for us it tends to be very mobile group we have increased our professional development for all teachers on english learners how to work with english learners strategies to use with english learners sound teaching practices to use with english learners we did that the first time was last year the very end of last year and then on institute day this year we did a whole hour and a half i believe it was on el and el strategies where teachers actually went back into their departments to also discuss it from their their specific content area so we have seen an increase and we've seen an increase in classes and then access what have we done so we have in some cases separate sections of access for el or bilingual students bilingual students just so you know mean students that are in our bilingual program both schools have a bilingual program that is for spanish-speaking students if you have 20 students of one language you're required to have a bilingual program so while many of the students are bilingual what we mean here by bilingual means specifically spanish-speaking students who are in our bilingual programming okay okay so we have separate access for for them absenteeism is also something we have been working on and are really focused on chronic absenteeism from the state level basically means that if a student misses 10 percent of the school year they are considered a cro chronically absent their chronic issue which if you think about it is about 17 days if the student is with us for the entire year it does change if it's a transfer student and whatnot but for the average student it's about 17 days it doesn't necessarily mean 17 full days because students could have several period absences and then when you combine them it can come to 17 or more days and this is for any reason this could be illness this could be orthodontist appointments this could be cutting class i mean there's any multitude excused on excuse it's all combined so when a student is out for any reason it can impact it and as the board knows we look very closely at our equity numbers at different groups of students to understand is anybody more or less disproportionately affected by any of these things one of the things that we know overall is that students that are uh with free or reduced lunch our group that's far more likely greatly disproportionate to be chronically absent so you know this year we're really focusing on you know continuing to support those that's part of the tasks and goals for the board but it also students of color are disproportionately represented in this in the group of chronic absenteeism as well so uh groups that we definitely need to look out for and support uh through are we worried about those um kids in the block schedule that have the long thing of being bored and they just want to leave yeah i think that there could be a problem with that you know and we'll continue to measure it but we also know that we have a lot of students that end up overwhelmed and stressed that take days off of school probably more often because of that we actually believe that the block schedule will help with some of that because there's time built in during the day to get help and they can catch up a teacher yeah to see a teacher or see a counselor like we're building in the time in this new schedule for those kind of supports to be there so uh we're hoping that that helps with some of this and we're reaching out to those students because some of them might be a little maybe ashamed of their um yeah oh absolute situation and so they don't want to go so hopefully we're making those contacts yes we are and i'm hopeful that the resource time that we've heard about not just those students who might have that double right could be opportunities for students who do need to go to the doctor or do need to go to the orthodontist take advantage of some of that time that's already built in that will not adversely impact their attendance rate oh okay so that so take that resource period and go to the orthodontist during that time miss that chunk of time and not your math class right because that attendance during resources doesn't creating some time where parents can we know doctors offices are only open at certain time or you know those kinds of things now take that resource period and schedule the doctor's appointment for that time rather than during a regular instructional class period okay good all right we'll have to that's something to promote the parents and promote absolutely we were just talking here too on the side because i remember um i used to get every now and then unexcused absence notifications and it's in mary or wes or i was there if we fixed some of that i think so because they don't track as much like at study hall you don't have to go check in at the library or check it out a lot of things were yeah that's what in my experience yeah okay now they're checking in at the call at the coffee bar is there a list there no you just know that you have to add funds you know the more accurate we can be about what's actually going on that benefits us as well absolutely yeah climate survey is given annually it's called the five essentials um we are required to have certain response rates in order to get our data so to get the data it's a very general survey and it's not customizable we can't add our own questions for example or we can't tweak the questions sometimes we struggle as a high school because some of the questions seem to be more tailored to an elementary model but our students are great about it we scheduled that time into access we used to take instructional time for that so in other words it would be done in class but during one of their classes not during access so this year students will take the five essentials during access and that you've probably taken it or you've certainly got the emails we need to have a parent response of 20 in order to get results as well teachers also take it the fine arts indicator we have several years until this will go into effect it's basically two areas so it's student participation so the percent of students that are taking fine arts classes so music visual arts those kinds of classes and the second part of that is teacher qualifications so the percent of students enrolled in a fine arts class that is taught by a teacher who has a fine arts endorsement so this is an area where we excel all of our teachers are endorsed in what they teach so if they're teaching art they're endorsed in art if they're teaching music they're endorsing if they're teaching social studies i mean it's it's the same regardless so teacher qualifications will certainly not be an issue one of the things that i think will help us as well is we have a half credit fine arts requirement so our students have to at least earn half a credit in fine arts many earn more than that um you know for example we average about 14 unique students taking just visual art classes drawing painting ceramics what not in any given year so this is something where i think our students really excel and i only mention visual arts but in our band and music program as well we average around 918 students unique students and that's performance classes and non-performance classes as well so while this is coming i think this is an area that will look so excel yeah we were ahead of the curve here with that correct with that requirement so you'll see many other school districts start adding that kind of a requirement to boost this number up we're already there and we already have the staff to support it all right we just don't want them poaching our one of the things that we haven't spent a lot of time digging into with the board or even our staff and we did this to open the school years the one that's highlighted there in that teal color which is college and career readiness standards this is makes up a good chunk of our overall score at 6.25 percent it's a rather so like how all of these things combine together to give us a score there's a whole bunch of factors under college and career readiness that combine together to give us that score improving that tracking it measuring it is all a whole new job in itself and that's part of the reason we brought ryan on board here at the district office to help us in this category here so college and career ready for a student to be considered college and career ready they have to have a gpa of 2.8 or higher they have to have 95 percent average attendance their last two years so grades 11 and 12.

it's 9 30 and we got kids here that have school tomorrow yeah okay so our parents who have to make sure the kids go to school are we are we all good now okay yeah all right I think we're I I think I'm clear on what we mean I was unclear after the last one I thought we were still having community members as part as as part of the individual committees and I was mistaken so I'm just being double sure I'm clear now anyone can come though but anyone can come to anyone no no no you're talking about something I'm different than you okay I'm talking about the finance committee the policy committee last time we talked about not changing that so you're saying community members can go to that committee meeting yeah anybody can go to those meetings to the to the ones with the three administrators yes yes yeah that's always been that way that's always yeah as the public yeah we've never it's always been there to the public and it's always been that way they can go to anyone okay you guys for real no for real I will you're not you're not answering the question I'm asking do you see what I'm saying faith can you go back to the slide we don't need to do it here oh my gosh I will totally clarify with you offline it's totally fine okay not a big deal all right stay focused okay next item done is it you me okay 9.1 action item approval of bills for payment can I have a motion please and make a motion to authorize the payment of bills in the amount of four million two hundred and nine thousand eight hundred and four dollars and sixty six cents as presented second I motion passes 6-0 9.2 action item approval of first planning Solutions routing service can I have a motion please I make a motion to approve the contract with first planning Solutions routing service in the amount of thirty two thousand dollars as presented not second Mist oil I miss Swanson Mr Cerrone aye Ms simultan aye Miss Johnson aye Mr pluger aye motion passes 6-0 9.3 action item approval of intergovernmental agreement agreement can I have a motion please I make a motion to approve the intergovernmental agreement with the Kendall County food pantry as presented second Miss simulton aye Ms Swanson yes Mr cloger aye Ms Doyle aye Miss Johnson aye Mr sarong yes motion passes six zero nine point four action item approval of personnel report can I have a motion please can I mean can I make a comment about this I apologize but real quick um I just want a clarifying statement when we are looking at teacher assistant base salaries that's a yearly income is that correct that's what they make for the entire year is that correct yeah I understand base salary teacher assistant that's their yearly income comparison report correct that would be that'd be a yearly that's their yearly income so when I I get that we're going to have people come in here and talk a lot about why there's a shortage this is a huge part of that and I just want to make sure that I wanted to make that comment before we vote on this but I I don't know but you're saying something without saying something I would say look at those salaries and I would say that that would be a major reason why it is difficult to recruit people that's why we said we need laughing or comprehensive organizational staff it's not just here it's not just oh I know by the way this is not just a 308 piece okay I make a motion to approve the Personnel report as presented simultane ous Dane aye Ms Doyle aye Ms Swanson all right so there's four eyes one abstention and one no motion passes do it can I have a motion to adjourn I make a motion to adjourn aye all in favor

so that tells you what the tax rate will be so if the if the assessed value grows faster than the mlgq then the tax rate is going to go down and if in the opposite of course would be true if the if if the average income non-farm income over the last six years in the state if that were to grow faster than assessed value you know we could still levy the the maximum levy but there would be fewer you know the value of property would be lower so the tax rate would go up and so the operations fund levy portion of the tax rate will definitely decrease for 2023 so when you uh look at um and i'll show you a slide later but the um the max levy increased by five percent so why would why would revenues not be expected to go up to five percent and while it's because of tax cap losses this slide shows you a history of the state's estimate of tax cap losses for bcse and we don't usually hit their estimate and i don't think we will come close in 2023 either that's why i only budgeted 1.5 million in cap losses they estimate 3.3 million i have to be honest with you and say i have no idea how they assumed that number because with assessed value increasing 10.8 percent our tax lab cap losses should actually go down so this this just shows you the history and um and how they anticipate the tax cap losses will continue to grow across every community in the country or in the state i apologize mr phillips can i interrupt you just for a moment so for the previous years is that the real one or is that the persistence of the state's projection does that make sense say that one more time so the previous years that are on this graph are they are real losses or is this a graph that is consistently what the state projected this is these are state projections for losses so okay this year in 2022 just as an example in 2022 they anticipated we would lose about 2.4 million and it's going to be more like 1.2 okay so about half okay and and oh never mind i won't ask governmental magic go ahead and a good deal that has to do with the fact that the the state has to estimate what the assessed value is going to be until it becomes final later right right okay and so on the expenditure side um on from the operations fund um the the salaries and benefits on that side are expected to increase by 7.6 about 1.2 million that's almost entirely classified staff so non-certified staff the increase in the cost of sros continues to grow vehicle replacement is one that we don't do every year but this year we have the need not only to replace several vehicles that do maintenance and delivery but also an activity bus so that's a that's 125 000.

okay hearing none can we do a roll call please yes sir Mr Bell I need to abstain just from my own name at 11.2 uh I vote Yes for everyone else all other attendees and yes for all other items son of Mr President yes it's awesome yes thank you we are now up to other matters to come before the board as well as this business so you want me to read all the things okay are we all new business yes okay I have a motion I moved at the board amendments meeting scheduled to move its previously scheduled public meetings from Mondays to Wednesdays to occur on the following dates uh starting with Wednesday September 28th Wednesday October 12th Wednesday October 26th Wednesday November 16th Wednesday November 30th Wednesday December 14th Wednesday January 4th that's 2023 that would be our real meeting Wednesday January 25th Wednesday February 8th Wednesday February 22nd Wednesday March 15th Wednesday March 29th Wednesday April 26th Wednesday May 17th Wednesday May 31st Wednesday June 14th Wednesday June 28th there's another down here be it further resolved that the District administration is authorized to take all action necessary to advertise and effectuate that's a use effectuate this revised meeting schedule so thank you thanks a second thank you Mrs DeFazio any discussion I'm sorry for the meetings yeah this meeting the public board meeting we moved from Mondays to Wednesdays right and yeah every all of this all the the action they really would be Wednesdays will still be Monday so pretty much most months it'll be your first Monday will be your committee and then your second and fourth Wednesday would be the board meetings there are a couple months where there's only one I think December in April or only one meeting but every other one will be the second and fourth Wednesday of the month as now it's I believe the second and fourth Monday of the month right so we're just moving on two days back 20 years on Wednesdays but if it's ever yet because it's usually just once a month I would say if it turns out to not be that that I think it's important for you to be here and not be worshiped the other and we would want to revisit our schedule to make sure that we're not conflicting the South outlook's existing schedule so I still think it's okay for us to move the motion with the expectation that cell Network's on the third Wednesday but if it turns out to not be that let us know and then we'll adjust any other comments questions concerned um so the committee um so Thursday the agenda goes out the [Music] we'll still keep that same Thursday or so what happens the Thursday before committee meetings everybody will get an agenda right so everybody understands what's going to be disgusting and many meetings themselves will happen on Monday and then the minutes from those meetings will be circulated to all of them and then we'll vote on it well we would discuss it at the next order and then the following the second meeting okay so moving a lot of impact correct the whole goal here is to make sure that there's enough opportunity for people to understand digestive being discussed and deliberated but the results of those deliberations are before you're being asked to vote on things also that you don't have to review things over the weekend or how the administration does have to actually work with everybody else okay okay so uh can we have a vocal problem please yes sir yes yes Lima so I guess right yes thank you yes Miss Lucy yes yes thank you are there any other items to be addressed during new business and a couple questions just going for uh these both pertain to back to school night and I have a couple questions a couple years ago if I recall correctly for especially at the lower levels I can only speak to what Lamont did um because rightfully so back to school night was advertised as parents only no children as it should be because it can be it's a lot with children there no doubt about it but I believe a couple years ago they had some adults in the cafeteria so that people could bring kids and drop them off and I just feel like with our community you know we have a lot of people who work and don't you know don't have child care necessarily and you can't get to back to school night who I'm sure would love to be there I think that's something that we should definitely revisit um I don't even know who the adults were that were in there honestly I don't remember if they were staffed or if they were like NHS if it was a club I don't remember but there was someone in there and you could drop kids off and I thought that was a great idea we don't have that as um as far as I know we didn't last year and we don't again this year I think we're missing the opportunity to get some more parents into the building that way as possible the other one which I apologize to the Education Association in advance or even bringing this up uh is what why do we have half days every Thursday for every back to school night um it seems like quite a burden on parents especially to have those have to take the schedule and you're just not getting the the instructional time that you could be getting when you're when you have think they're either five or six half days in September that feels like a lot and I don't really understand the reason for it is yeah yeah it's good for I mean it's been since I've been on the board and probably well before [Laughter] it started with parents actually complaining that if they had students at a younger level um they needed an older brother or sister to be able to help them pick up the kids and take care of them for the afternoon so then it became a discussion is it the job of the school district to really accommodate that or is that something you know that parents need to accommodate for so that's that's where it began is because parents were complaining that well if I let my fourth grader I want the ability to have my 10th grader home at the same time so that they can pick them up they can go home and I don't have to then arrange for daycare I'll go a step further why half days at all I don't have a half day on my back to school night I work a day and then I come back that's what I was and that's what I was getting at that was my I didn't know if it was contractions it's contractual for the people who have to attend but now back to school might correctly never wrong different schools have different facts school nights so the teachers themselves don't necessarily if if the back school nights in Smalling then the rest of the teachers in the district don't need a half day it's only in the day that they have to come back at night contractually so could we have it so that only the teachers and the school that have the back to school night absolutely that that would be something and I understand that I understand why they're kind of all or none I guess my question was why any and maybe I'm just jealous that I don't get a happy am I back this morning maybe that's it I don't know but I don't know any districts that get half days on their on their in fact last year to just put that in perspective but yeah those discussions that we went back and forth is the school district that like are we should we get rid of all of those that instructional time just so that somebody can accommodate someone else's babysitting schedule it was a big discussion back then connected and I think again looking towards the future when we have items like this that come up where we question the wisdom of decisions made in the past it would be a perfect opportunity to Pivot towards community relations and at least develop a mechanism where we can solicit feedback from the community as we entertain you know making that judgment because and the 10 of us up here were going to do the best that we can but it's unlimited quantity the more data we can gather before we make a decision right that seems like a perfect opportunity for an easy survey right absolutely so unless any of the members have a need to move I do not believe we need to go into executive session tonight and we have open to the public oh I apologize yes open to the public number 14.

2 I have a second second okay um any more discussion all in favor all right thank you foreign item 8C revised counselor salary schedule so when we revise the salary schedule for all our classified and and certified employees um last spring we did not do counselors we have a brand new counselor that we need to put on there that we hired um recently and so this is just an update from um the just revising the salary schedule like we did with the other sellers any questions motion please make a motion for the approval of counselor salary schedule discussion all in favor all right thank you okay item 8D um transportation administrative assistant position change Mr Scholl again so um prior to about three years ago um our Administrative Assistant could not drive a bus um for for in transportation and so they did not have a uh their CDL when there's been some change there's been some changes in the department and and so in the past our our director actually drove buses when they had to now our director can't drive a bus so our Administrative Assistant can so we kind of swapped those jobs right and the thing is when we have somebody that does that job they're really a halftime bus driver halftime Administrative Assistant bus drivers actually make more than administrative assistance on an hourly rate so this is just an adjustment to compensate for the time that they're actually driving a bus and versus the time that they're an administrative assistant it's a blended rate so it's not they don't clock in as they grab the bus and and then clock in when they're doing admin assistant stuff because that's just too cumbersome it's a blended rate between the two but they really are doing two jobs and we're we're [Music] um structuring it what is actually going on in that position John is this the library been just a one person one person that we only have one Administrative Assistant transportation yeah okay any questions I'll make a motion to change the transportation Administrative Assistant 2.5 ft and at 0.5 FTE bus driver position second second question all in favor all right thank you all right item 8e increased preschool paraprofessional hours this is Randy yes I did um here's a little different now um so we have a current position that's four hours for a paraprofessional in working with the special needs preschool students and we have had two high needs students who have School severe delays that have come to our preschool and they need a lot of assistance so what we would like utilization to eight and a half hour position so five four and a half hours to increase it to a full-time position uh when I say full-time that's the eight and a half hours is what we always hire a full-time position for for a parapros at that school so anyway and the reason is we would like to make sure that these kids are safe they need supervision and they are we have that paraprofessional attending part of the day but those kids are in the second part of the day and even if they were in the first part of the day we would still need additional Staffing to help them for safety and to follow their IEP so I would just like to please request that we increase the hours to that position so that we can make sure the babies are safe [Music] any discussion all in favor aye thank you thank you thank you item 8f Personnel report there is a supplement so please refer to the supplement as well we have two new certified staff six new classified four new classified Subs six new resignations one retirement two certified changes seven classified changes one coach three extra Duty contracts and a slew of timesheets um any questions I'll make a motion for the approval of the Personnel report and and this is something thank you thank you and also second and discussion all in favor bye thank you item [Music] item 9A authorization for RFP for build design of teacher each is that right is that name in the dictionary teacher have you heard of parsonage before that's related it's like parsonage it's action is actual words oh wow was it veil was on the first of those oh it's been for many years up on the reservation they've had the teacher housing for decades um so it's nothing it's nothing new so what the what we're asking for is the authority to issue a request for proposal for a design build project of teacher housing basically is what teacherage is and this would be behind Del Rio school on District owned property I kind of gave you a little map to show you where things would be uh and it's directly behind the current football field at Del Rio School we have water close we'd have to extend our staff could extend water to the property line electric runs along the north side of two North we have it would be septic system and I we you know to be honest I don't have I am looking my my goal and and but I'd like to see is for contractors developers to be um they'll come up with some creativity on on how they accomplish this it could be tiny homes it could be duplexes it could be multi-story it could be whatever um we have reached out to the town prior so this is there's also a a memo from the town on some requirements that we would have to follow we are not subject to zoning the district is not so it's not a zoning issue but there's some setbacks and and how close the driveways are and and some fire regulations there'd have to be a fire lane that meets their special you know cabinet specifications so there's still some requirements we can't it's not carte launch in parkings you know and parking you know there'd be parking available so um you know it's not a cart launch now we have we've spoken to a couple developers that uh that may be interested in this um we're going to also make sure it gets out to the contractors Association because you want to and then it also has to go into the newspaper so it would be that uh going out there um we are hopeful that um and I know Mr Fogle was there um Mr Carter was talking about a potential Grant a matching Grant where um money from the Ade flowing through the accounting schools office could match potentially up to a 500 000 so it could be five we put in 500 000 and the County Schools office puts in five hundred thousand dollars and then we're anticipating between a million and a million and a half is the cost of this um and I'm trying to think if there's anything else I talked a little bit about the location the project size the infrastructure um again it could be any kind of housing unit we're looking for creativity the um time frame is in speaking with Mr Carter for listening hearing from Mr Carter it looks like we would have a 12-month time frame that this would have to be once the once the project is accepted so the process would be there's going to be a committee once the money is awarded there will be a committee made up by the County Schools office of of contractors and and other um people that specialize in building projects would have to be submitted to this committee for approval and then the committee would decide whether the money should be awarded for that project I'm thinking that up to 10 um you'd like to be between five and five and ten units um there would be uh obviously it would be some revenue generated through rents but it would be a rent that is less than what they would what they would get have to do in the district and this would just be basically a way to attract teachers into the district and to retain teachers as well or all School Employees um well I think that we would focus on teachers first and then if we can't rent it then it could be other employees I can tell you that there's projects in the works in um Prescott they're working on something there is something in the works through Yavapai College um I know that kafma is very interested in this the city of Prescott is interested for their police and fire and it's just and and really this is not a an affordable housing project because that has that has connotations of low income this is a Workforce housing fire police teachers nurses people that you know are working typically in government jobs but that kind of make you know are part of the the part of what makes a community happen and so um we are not the only ones thinking this and pursuing this that my understanding is there was three million dollars that was going to potentially go to the the County Schools office to give out grants and we would just be the maximum eligibility would be 500 000 but that could be six projects of five hundred thousand at least it could be many more projects if it was less than five hundred thousand and so every County every school district in the county would be eligible for that for that money um I heard someone say and I I don't know for sure but someone was telling me we may be the furthest along um towards this end so everybody understands what John is talking about is not just the houses the full infrastructure the utilities the roads the power and the built the homes themselves so this is a package that it's talking about so we wouldn't have to come back and get something done and try to get more money for for the rest of it we were we were talking initially about trying to contract it out piecemeal and you know go with it maybe like an architect or an engineer and we just decided let's get somebody to come in and just do the whole thing design build it's going to be I think it's going to be cheaper ultimately um less time consuming on our part and um easier to oversee and manage it absolutely it was a super idea yeah definitely I like it I will make a motion do we have any questions I do want to say I did get one phone call um but one gentleman because this hit the paper a month or so ago didn't think that the government these including school districts should not be in the housing business and and I understand that but when our staff cannot live in the community in which we want to hire them or not even in our community in the area um that's so we've got it we've got it take you know steps to to get the job done and this is one of the steps to get the job though and it's the world today we're not unique in this problem no anyway I'll make a motion to approve authorization to design build housing on District property second and I will say any more any discussion thank you item 10A request for open enrollment waiver Mr Schultz so um a while back you guys approved the Open Enrollment um limits and most of our grades are closed because our our classes are filled to the Limit we had we've had two requests the first one is from a family that lives a mile from our boundary you have four children two of the grades that they want to enroll their children are open and two are closed so this is just a request by the family to get you know see if the board would be willing to authorize a waiver for this particular family that you know lives close to boundary has kids that they could put in our district half their kids they could half their kids they're asking for a waiver they absolutely can they be bust they will not be bus because where they live there is no bus so uh the Father the father is committed to driving them in they have no problem any questions Mr former do you have any questions or concerns um what's our history of of requests of like this so in the past we we've typically have proven when it's when it's a so a couple things um when it's a kid that could go into could enroll and another kid that couldn't we typically approve those um the policy says that if you have a child that was an old last year and is open enrollment and comes this year their sibling could come automatically there is no they are not subject to open enrollment um so historically it has been approved in similar situations so historically have there been a lot of requests on an annual basis like this less than a handful one to two okay and it says that in both of the principles that prove it yes I've consulted both the principles in in both cases open enrollment waiver for four children grades K one six and eight second that's about my second this one all secondary foreign number two this one's a little more interesting this family lives over on Williamson Valley probably two miles this direction and is less than a quarter mile from our District boundary and they are in the Prescott Unified School District boundaries they're actually closer by Distance by Rogue distance to our school's Nar to pusp and so um everything else same situation I have two kids High School is open eighth grade is not they're asking for the eighth grader to be um way that open enrollment being waived and again they are actually closer to our schools than they are to the district schools in which they reside that's kind of just crazy to me I looked up this personally it was requested for you go to the gis you can figure out really easily where they live and and um yeah it's it's very close questions nope motion I'll make a motion to approve open enrollment wait a second second thank you um any further discussion all in favor all right thank you item 10c social studies materials pilot and materials preview East Daniels so um regarding social studies the two schools territorial Del Rio would like to treat the social safe materials and pilot them to teachers per grade level for the next 60 days or so and then and we have all the materials currently out in the hallway we are putting the materials on review now rather than waiting until they choose a series which is a little bit different than what we've done in the past in the past we've had two different you know like two different things for people to choose from however um Mrs reader and I she's kind of an expert on K5 curriculum so we're lucky that way um we sat with every vendor with some very extensive presentations there are only three vendors now really anyway because textbook companies have small ER and we're down to about three um one of them it was they were ill-equipped most of their textbooks are sold in States other than Arizona they have very few Arizona districts they're not very tightly aligned with Arizona standards so that one was an easy the other textbook all things being equal they were the two vendors were actually quite quite similar very subtle differences between the two but currently we use McGraw-Hill for math and language arts K-8 and because of that we have an electronic platform that we use a single sign-on for students are very comfortable with it teachers are comfortable with it they know how to navigate the platform a few textbooks being fairly equal we talked to I went and talked to principals talked to instructional coaches and the feeling was we don't want to learn a different platform it's too confusing we trust your judgment on the quality of the books we'll try them out for ourselves if we think they absolutely aren't worth it then we would ask to look at the other one but we think for the kids it's too hard to learn and the platforms are quite different from one another electronically so we're recommending piloting McGraw-Hill materials to stay consistent with the vendor if the social studies series is called impact they're on display we'd start the clock ticking on the 60-day review we'd actually far exceed that before we would even come back to the board with the recommendation or to tell you we're going to look at something else some of the subtle nuances are Arizona Made shift um about two years ago in social studies standard they've moved State history fourth grade to third grade even though I'm State histories in fourth grade so Arizona decided to be different and because of that only one Textbook Company has responded with third grade Arizona history materials on draw Hill so that also edged out um Savas which is used to be called Pearson it edges them out because they don't have anything we would be scrapping for our own Arizona history materials for third grade so if you're buying social studies materials you kind of want all the social studies materials not most of the social studies materials so that was one thing we found that they have very good assessments it's so whiz-bang you wouldn't even believe it the other thing that really etched it out from a holy cow they sure use the covered ears wisely years ago you might remember when we were adopting English language arts and math one of the things that the vendors asked us and that the board asked me is why aren't we considering ebooks my answer was pretty simple and remember this was you know long before covert ever was a thing right and I said over half our students didn't have internet access at home or do they have devices that are appropriate for reading on you know like a phone you carry a textbook on a phone right um your mouth problems like that big and you know so one so at that time um because a student had to be online to use the books and because the cost is similar for print materials or e-books we decided that we would go with print materials well two things interesting things have happened over the course of time one is K-8 almost every textbook that forces districts into an adoption cycle because textbook companies realize if they're hardback districts hold on to them for a long time you know our high school social studies over 30 30 years old the world has somehow ground to a halt of like Vietnam or something you know one of the Bush presidents and so um but now they've made them consumable K-8 which basically forces you right because we buy like 60 or 70 or eight year subscriptions basically the consumables but McGraw-Hill noticed that people were rejecting ebooks because of that students not having access at home and during the covet time they developed their product to be used offline so a student can be on campus log into the system through their single sign-on that we use through process cover they log in the teacher has clicked and assigned let's say a chapter an assignment or whatever could be downloaded while the students signed in through our system here onto their device used offline at home Game Changer yeah so for those reasons we're recommending and nobody else is offering that yes scrambling and development that that is a phenomenal game changer for our kids and families because you know um with our device deployment during covert we deploy devices and internet access according and so nothing's really changed right they turned in their devices the other thing is now that we are almost we've used our stimulus money we're almost one to one in fact we exceeded on some campuses with devices for students so the other thing is students can transition back and forth between print materials and we'll buy some presumably that will probably will be part of our recommendation for students who need to have it in their hands they're a kind of learner that needs to turn a page feel the text not read it on an e-reader because you know like I only read exclusively on my phone now but every now and then I like to have a real book in my hands and so some kids learn better when that real book is in their hands so we'll buy some but the other thing is all of the assessments all of the activities that they can do mimic the way they're assessed by the state so when we when we have state assessment results now we don't it's hard to discern does a kid really not know the content or are they just not that great at using the computer because a kid can play a game on a phone or on a PlayStation doesn't mean they're technologically advanced enough to effectively do in a SEC so all of the assignments all of the assessments are being have been written in a way some image exactly how State assessments are written so teachers will be able to go back and forth between print materials and electronic materials start to remove that barrier of the like smoothness with technology right if a kid is fluid with let's say you have to prove like answer a question and drag the sentence from this story to the answer box well don't you want a kid to practice that and you don't want practice to be in isolation you want it to become a natural part of how they learn and how they show what they've learned so that's another huge development in game changers in textbooks so we really felt after sitting through a lot of presentations and really digging into it on our own there's tons of backup materials that we feel very confident on the recommend of both Dr Moody and Ms Cox that they would like to exclusively have their teachers preview McGraw-Hill for all of the reasons I've expressed my drywall's product is really set apart for many reasons those are a few of them and so the first one that we're recommending is impact social studies for K-5 we've adopted social studies at the middle school and high school we hadn't adopted in K-5 when you were going to start remaking some transitions that's the the long and a little bit short of why we're only doing one and why there are any materials on the display I'd be happy to entertain questions about that I'm sure Mr foe will be endlessly fascinated by taxes and so the other thing you need to know is if you know as soon as we pull the plug on this so we're hoping to start as early as next Monday having the teachers use the materials McGraw-Hill is setting up a QR code for us that you know homeless students my parents can scan the code have access to materials online and we'll have links on the website too to make soap people don't just have to come into Purdue foreign can I ask a related question uh you mentioned that the fact that we still have a lot of our laptops out with the areas of people that don't have we recall them all or they're all that okay how how are we going to deal with in the areas that don't have internet access or computers at home so with the purchase of if we decide to go whatever route we decided to go purchasing some consumables still allows things to be sent home okay and it will get enough consumables for the kids or families that do not have internet access everyone will also be receiving still some devices people could remember we had that survey people could do and be eligible for devices and so there are devices still coming that will be like a permanent loan to families as well we have quite a few families take advantage of that along with a Wi-Fi device so they can access Internet over the cell phones for those that have cell phone service but they wouldn't with this book like the McGraw-Hill books they wouldn't need to because it can be there it can be downloaded and used offline which is such a huge game changer well related question and whether you or Cindy or John the county school office I've been reading got a big bundle of money for expanding internet access high-speed internet quotes and Poland was one of the designated areas but I've heard nothing more about that I called sparklight once because they actually did bring in high speed to our library and called it right and they said right now they have no plans for adding any more high-speed internet in our area uh so I does anybody know what artists going on that actually went through the county not the school's office that was the Yavapai County and that contract has been awarded not to sparklight it was a different a different company got the contract for it the contract has been awarded I don't know anything more than that we don't know if they're just running like a trunk line basically yeah or what they're doing it yeah because you all know as well as I do huge areas of cold and simply have no no access right at all and that explains why sparklight gave me just read a snotty answer because I went to the library and like at that time I could get 30 Megs download at home they were getting 90 at the at the library the librarian didn't know how to do that so I showed how to do that so that she said well they said uh because we have cable one she said no sparklight did it so that's why I called sparklight but that's interesting that they did not get the contract now my understanding is it's just north of the railroad tracks and just on the west side of the highway so it's not all a Poland yeah well that's where the majority of it yeah families are though yeah north of the road tracks in the west of the highway yeah and that's what the biggest need is that's where we have lots and lots of six thousand scores but so okay I'm just curious to see if there's any linkage between the technology macaron Hills using and the ability of our kids in underserved areas to have access and that's why the draw about the offline was huge yeah so because we have kids that have phones that really don't have cellular service they only use them to access our Wi-Fi on campus and that would allow them to download and the I have them run it for us the downloads are mobile friendly it's not you know sometimes you use a website it's not a mobile friendly thing so it's like all craving how you're trying to read it these are actually developed to be mobile friendly so they have an app as well so through the offline download through the like they Log In Here download on our system and then access it off Via Mobile then you can take it with you when you go home correct that's right that's super yeah so anyway so that's about the social studies and that's K5 any other questions no this is just information and discussion item and so we'll move on to item 10d um science materials pilot and materials previews so science is actually K-8 we did not adopt science before it's clear this series is called Inspire it's also in the hallway the same situation same reasons with McGraw-Hill actually found their product to be superior in lots of ways compared to the other vendors that we've looked at when we adopted High School science a couple of years ago we did not include the middle school as you might remember the Next Generation science standards were just being released and Arizona has put a fairly unique spin on the ngss and so there was a lag in what the vendors were being able to offer so one of the most unique things so K5 it's typical science topical but it is modular so it can be rearranged at grade levels because textbook companies print books not just for Arizona right they print them for everywhere and I'd like to clarify something as well um some of you are aware that two states do Statewide textbook about one of them is California and one of them is Texas um and because I know the sensitivities in our community to may not hold the same values as much of the State of California holds I did inquire they have unique California Editions Arizona editions are labeled Arizona Edition far more closely aligned to Texas but fit how Arizona's rearranged the standards to some grade levels standards are still the standards there's not all the same place so the middle school is actually 12 modules so when we look at middle school science materials those modules can be placed like a module that another state might be doing in eighth grade maybe Arizona has a sixth grade so every kid in every science teacher has access to every module they just assign the modules to the grade levels that coincide with how Arizona has in the range which is important because of State science Testing right you got to have the rights of the right here so a textbook itself would not be efficient that way but the module system is and then of course they have pre-made kits for all the manipulatives everything you need to do um but they also have lists so we could you know when we get to that point we'll make a decision about are we buying the kits they'll ship every year are we going to try to figure out how to find 3500 rubber bouncing balls ourselves or whatever anyway um that was sort of a long and short of it it was the science they both were so impressive it was it was unbelievable things that Mrs reader and I were talking when I started my career I spent hours like at the U of A Library equipments used bookstore Historical Society Gathering like I was the copies of artwork on just transparencies to put on the overhead or buy an album at Bookmans so my students could hear music from the era or do all these things and now all of these materials there are like clicks to hyperlinks and zillions of videos about the historical videos primary source documents all the stuff that you had to like expect helpers going to look for she was like what a game changer and but I would tell you something to that end that we both turned to each other and commented on after we were done with our meetings was because so many teachers are coming to this industry underprepared in their knowledge of content or their skill of pedagogy these books make it easy all right there because it was really cool so I wanted to share with you some of that and so you'll have an opportunity to look at the you know the materials of course electronically or in the hallway but they're they're all said no they're already that's what you needed to know thank you thank you any other questions um 11 a .m revised policies so this is the first reading it's for discussion and review only at the next board meeting will be the approval it's long because this is basically the changes in in our district policy based on the changes in the legislative session um so that's what why these are so long and just a couple things um student surveys if you look in the policy there's now 13 categories of third of surveys that we need to get parent permission for um and there are things like um gun or ammunition ownership income or financial information medical history political affiliation so there's 13 categories of surveys that we cannot ask about so um we just all of these were reviewed in our last District leadership team and so on on what means to get communicated to our staff these 13 surveys really any survey you should run past your your administrator that kind of thing uh visitors to school is not that big a deal parental involvement in education parents have access to their Student Records which has always been the case the big deal now is most of our administrators keep a personal notes that to help them re you know remind them what took place during an interaction with this kid or a parent or whatever those in the past with actually with FERPA those are exempt from the requirements with Arizona parents can actually request administrators notes now as long as it uh pertains to their child so that's the big difference there um the immunizations big thing is we can't require coveted vaccinations there's there's some coveted stuff in here the district cannot well no State entity can require um code vaccinations and no State entity can require masks that's the two big takeaways from that um The Hazing is now a criminal offense or more of a criminal offense than it was so they're they're taking that seriously which is a good thing intramural sports is interesting um basically if if a sport is labeled as a girl sport boys can't play if a or a boys team if a team is labeled as a boys team girls can play or if it's co-ed both can play so the only inner intramural that we have is our youth basketball team league and so there may be with the especially with the younger kids we may have some co-ed teams that we have to make sure and specify that they're code other than that um basically um you know it's it's your your birth gender that that is the key here or the the thing here um the legislature requires you to to participate in the um the team that you are you have your birth gender um it's all the same for intermural but that is um defined or those rules are really defined and taken to us through the AIA so the AIA has to deal with that um we still have to follow them obviously but the AI is the one that's going to really um so that is the inter intramural and internet um Sports and inner Scholastic Sports um transportation not a big deal um the library material selection and adoption and then there's Resource Centers media centers blah blah blah um that has some significant rules um any books that are purchased need to be on review after the purchase for 60 days parents need to have access to what books their kids check out there are a couple exceptions to that one is if the live school library belongs to a County Library Network like our high school belongs to Yavapai Library Network our stacks of books can be checked out by anyone in the county through the ylm and then our students at the high school can check out any book in the county through any County Library that belongs to Ireland through our library because we belong to that we don't have to follow these rules the other exception is if you do not have a library media specialist that is that runs this the library that is a specific certification all of our libraries are staffed with paraprofessionals that don't have that certification so we are not subject to those rules because of that and I want you to know that a lobbyist that we work with put in those exceptions knowing how it would impact us so we worked at our lobbyists worked hard to get those exceptions in um School ceremonies and services just is um has to do with Native American um uh Native American graduates have can wear their their native regalia and then um teaching about controversial sensitive issues you can imagine what that said you just have to be careful with that so these are again changes that were part of state law we've gone through them with the with our leadership team so that we can communicate there's been some big concerns there was part of the parent involvement in education there was at one time saying that if a child confided in a teacher or something that potentially that teacher had to share that with the parent that is no longer in the law but we have some features that were rightly so concerned about that requirement because then it um you know the parent can complain and Sue and and Sue the teacher and Sue the school and school in the district and everything else so that requirement was taken out so um questions concerns comments on any of these and we'll have a discussion next time in in October but any sba's already drafted up all the language this is asba language so the asba takes the laws which were um but the session ended the June 24th and they have their attorneys laws and put them most of these are actually changes to existing policies so tweaks the changes are underlined the removals are struck out there are some new and it's labeled as new on here that are completely new but for the most part it's tweaks to existing policies any other questions okay in fact the meeting is adjourned thank you just like that just like that don't leave me thank you

because there's eight eight sections if they're equally balanced to be about 27 28 and they'll be so the eighth grade is going to be large you can see that's going to be our last big class coming through uh we've had smaller enrollments coming in our kindergarten is at 175 which is a better number than we had uh the last two years but the second grade was small in kindergarten as well but that was that has since bounced back so like to see us over 180 but we are able to maintain solid class sizes so and kevin the challenge with middle school is that our schedule is really works well with a teachers so to even add a ninth teacher would be difficult and throw things out of whack a little bit but it's hard to explain but it really would be tough to do any questions on enrollment that's it for me all right anybody have any questions on the employment report with the additions nope okay please have a motion approve the august employment report motion second vivian and jerry yes all right what about the anybody have questions on the return to school learning plan it's just something i need to have the board approved and i gotta post on the website per is the standard so all right can i please have a motion to approve the 2022-2023 big hall school district 38 return to school learning plan motion second board and jury yes natural gas pricing okay so exhibit 17 if you've had a chance to read it um we currently have a natural gas price that locked in at 0.2881 per therm and that contract is through ends in november of next year so we're good until then the question is and i didn't want to say anything on this without really talking to the whole board because it's kind of a gamble right now i've got our consultant that we've used is recommending that we sign a new agreement now that will start november of next year because he's afraid prices are going to continue to get worse and this consultant has been good for us in the past so i don't have any reason to doubt him but it's a tough one to swallow because if we sign it now we're signing a four-year agreement at over double what we're paying so i just didn't feel comfortable myself just doing that without letting you know that's what's going on so i can do it if i don't do it then we risk waiting i have to sign something before november of next year and if they go higher then we just you know it's like again it's gambling that's what we're doing that's what we're doing are you able to secure annual contracts yeah i can go i can do a shorter term so what is his rationale for locking in at the absolute highest rates right now he thinks they're going to go higher i think they will by november maybe next year too but i mean but then we're locking in for four years at the highest rates there are yeah if i if i lock in a shorter window that rate is not going to be as the rate i'm giving you is for a four-year lock if it's a one-year or two-year lock it's gonna be higher how much though because i mean if we wait one year and it goes the rates yeah yeah potentially true yeah is this through the same provider no he puts it out to bid so he he put it out to bid to several providers already and he got this was the lowest rate you could get on a four-year lock i do have a chart in my office that it does very this the lower the number of years the higher the rate goes he wants us to lock in the absolute i know even if they are going to go up for a year yeah yeah i don't know why we're doing it right now and it gets geopolitical climates for high gas prices i mean between now and november next year we've got 14 months a lot of things can change if it gets much worse we have a lot bigger issues and gas prices going on yeah i'm fine waiting because my gut was if we're gonna if we're going to i mean my initial was i didn't want to do it and i was thinking you know i've talked to him more and he gave me some rationale um so my you know if my recommendation in here was that we go with his four-year but um there is reservation that's why i'm bringing it to you because i just it's a gamble i feel like after this winter when people start getting their gas bills there's gonna be more yeah so here's what i'll do i'll i'll have him because the problem is like if i call him tomorrow and say get new quotes those quotes are only good for like two days because that's how fast the market's changing and uh maybe what i will do is i'll have him give me some quotes within a few days of the next board meeting and then i'll bring something to you all and we'll just vote on it because it's a big it's a big gamble and i don't want to unless you just trust me with it i don't want to to be honest with you this is i mean i would honestly like to not even consider it until after this winter i mean okay because i agree anything locked in right just wait wait yeah and the next time you bring this in just say hey you guys if you would have signed this last year you're paying 61 cents now you're paying 85 yeah um so let's not wait any longer just so we know okay i have done i i've done a little of my own research and it's the opinions on both sides yeah like i mean does he have is there any way for him to give us a quote of what this would have looked like last year i can find out yeah because that would have been a more of a like normalized quote i guess what's the point of even looking month to month we know the next three months as we're going deeper and deeper into winter it's just gonna look worse and worse for now that's what i mean like if he were to bring us a quote next month for one year i would say well why are we signing one year right now when it that's yeah yeah like if we have all the way until 2023 to sign november of 2012 and worst cases if we don't sign anything we just go with what the rates that are coming from you know that we that we're all paying and are these influx inflated more than current rates or what now is this price and do you know what the current rate is oh i didn't check no uh hope you're a nightcore bill yeah i did i did not i mean i don't even know he didn't tell me because the i have not asked him that question what the current rates are for just the market if i was just going to not have a provider and just go with cameron you know i don't know or nikkor um i haven't checked what that would be so bob we know that the rates are going to go higher obviously when we sign this again probably are we doing anything can we look at anything to like monitor our usage like what we can turn down thermostat or any of that kind of stuff practice for next year yes i mean we we've gone through all the sys that's what all that recommissioning was and yeah we've really got everything running as efficiently as we can so and really to be honest with you our natural gas costs are i don't have in front of me but they're not terrible they're not like the electric costs and which those have gotten better too but i would say they're probably a third of our energy bill not a half so you don't you don't have an estimate what our annual gas cost is i should have that for you i can get it right after the meeting it's in my it's my budget we're not using we don't use them yes but if we don't sign this agreement it will we will use nicor we do have a bill that goes to nicore i believe yeah yeah but we use a provider uh i looked up the numbers right now just for nightcore this is residential so i can't find the commercial but right now it's a 124 cents per therm so a little over double what they're quoting here but last year was 53 cents yeah okay so even if it were to normalize yeah it's kind of out of my area of expertise so i mean commodities are always it's like you luck it fluctuates so much i mean who knows what happens right i have to imagine though if we're all paying more for gas in a year than we are now that there's going to be yeah so i'm going to wait and i'll let them know we're going to wait and i'll stay in touch with those consultants thank you for thinking ahead though we appreciate that okay good all right anybody have any questions on the budget nope can i please have a motion to approve the 2022-2023 budget motion zacky ash and gary yes all right we accepted resignation from gene lasalle transportation driver we accepted resignation from sarah chad chatter yeah chatterjee chatterjee title one para and we accepted a resignation from angelica salto the leches food service worker no foia requests anybody have any questions on the monthly reports for the board uh the next regularly scheduled board meeting will take place on tuesday october 11 2022 full session beginning at 6 00 pm an open session beginning immediately following closed session now just i just have one question before we adjourn are we gonna when do we start doing like the student presentation next month next month yep all right cool anybody have anything else what was that student students minds yeah all right can please have a motion to adjourn motion second lauren and vivian the quickest one all day all in favor aye aye aye opposed thank you all for coming hello

and they have to have the third main bullet there which is where it becomes a little bit challenging in terms of record keeping in terms of students meeting the requirements excuse me one way is students earning the college and career pathway endorsement so if they earn that they don't have to worry about where it says or all the foul right so if they earn that they're good as you may already know district 99 is a leader in this area we had 16 students which does not sound like a lot but i believe we had the most in the states of any district yeah and the majority of them in the state yes who earned it last year and that is something that we are working on and students can earn it in one of four areas the majority of our students are earning it in education because we have a clear and very well-defined pathway but that's one way that students can meet that third bullet or they can meet it through the following so they have to have an academic indicator in both english language arts and in math which could be an ap score it could be an act score it could be an sat score it could be a dual credit course a number of different ways they they can meet that they need to identify a career interest by the end of 10th grade which all of our students do they do it through our counseling lessons they also do a survey in naviance which is a program that we use to assess their interests as well and then as you can see there's a series of other indicators many of them relate to things like internships or work experience co-curricular activities community service summer employment just a host of different indicators and they have to earn three of those and so that that can be very challenging especially for our students who are involved in a lot they might be involved in athletics and clubs and have the co-curricular activities but they still have to have two of the others as well so one of the things that we think will help our students with the gpa and certainly with the common experience work is that we have really established consistent grading practices now and that's something that we've been working on for several years now where grades actually reflect the progress towards mastery of our students basically whatever students have learned in terms of meeting standards and it's consistent with the achievement i believe that the access lessons which i believe dr thiele mentioned earlier about goal setting will really help as well as students are going to be hopefully more aware of their goals setting their goals reflecting on their goals have you met the goal where you at with that as well as the executive functioning lessons that we talked about certainly the consistency of the new schedule and the later start time there's research that shows and we heard that some students are really excited about being able to sleep an extra 20 minutes certainly is good for for our students and then opportunities for students to get help both during those student support with past days and access and student autonomy days also during office hours during lunch especially on the block day when they have that resource period so just a lot of different opportunities for students to get extra help the career interest i i mentioned they basically accomplished that through our counselor lesson and it starts freshman year so that was only by sophomore year we are in great shape because we're starting that from the beginning really we are starting to increase our focus on pathways and i think that shows with the endorsements that we just talked about our counseling curriculum includes a lot i just listed a few things here um so for your planning career exploration investigation they take all kinds of different career interest surveys online that helps in that area um exploring post-secondary options and as required now and certainly we did a lot of this even before it was required helping students to complete and work on the fafsa and helping families as well to understand the importance of that and how to go about doing that these lessons now the counseling lessons are now delivered through access whereas before they would push into academic classes so push into english push into social studies for different years of school freshman sophomore junior seniors and all it's all four years the counseling curriculum so now those lessons are delivered in access over a couple of days it's a shorter period of time um and therefore we're protecting class time so we're not taking time away from the different areas for these lessons to occur and as we heard earlier some of the presentations that are going to be done in resource upcoming in resource are related to college and career experiences so that will be certainly a nice blend to those access lessons capstone courses can be defined a number of different ways they're basically the highest level in a sequence oftentimes it might be a dual credit or an advanced placement course or an honors course we one of the challenges here is that we provide students with an array of experiences which is good because they can kind of test the waters and see what they're interested in they may not get to a capstone course if they're you know experimenting with what they're interested in or students who are clearly interested and know what their passion is might excel and go through the entire entire pathway it it really depends on the student and the situation sometimes scheduling students in the capstone courses can be difficult often times they could be what we call singleton or doubleton courses so they're courses where we might only have a couple of sections and so there's only eight periods in the day so getting those to all come together can be a challenging but our buildings do a great job with that and they work very hard to try and reduce what we would call conflict where one class is conflicting with another we are increasing our dual credit offerings to provide greater opportunities for students i'm very excited about that and our capstone course enrollments up by about four percent from last year so we are seeing an increase i think that is coinciding with of course increasing dual credit in some cases uh but we are seeing an increase in students going through the entire pathway only taking capstone courses i'm going to use this as slide as an opportunity to show how everything stacks on top of one another right is students come in and we do all of this support for ninth graders coming in whether it's the students like you heard today access resource supports that way office hours that we've added the interventions to make sure kids are getting to school being successful when they are are being successful when they're there intervening when they're not starting from freshman year helps us with that ninth grade on track data the more students are successful earlier in their career the more slots in their schedule are open later in their career because they're not repeating or retaking courses whether to get a higher grade or a passing grade like these all impact one another a student that's not taking a study hall so they're dabbling in another subject area might then open up a pursuit for a capstone course or a dual credit course later you can't separate all of the stuff we've talked about today with the strategic plan the schedule the interventions the supports they all feather together to go into like these kinds of opportunities that then play out for how we are ranked as a school district coming out so it's all of the work combined that really work together to create these kinds of opportunities advanced placement enrollment has been studied it has been studied for for several years um we have seen some changes from the college board in ap testing when students have to sign up for the ap test and i think that has impacted us as well students have to sign up before they really know if they think they'll do well on the test which is is really challenging for students we have seen more situations where colleges will not accept ap scores depends on the major depends on the school there's all kinds of factors or whether they may only accept a four or five or they may only accept it for elective credit so there's all kinds of challenges with ap still our ap enrollment is up and so from last year so about seven percent um so our students have navigated through all of that and are still taking ap classes one of the interesting things which i know i didn't put on the slide but one of the interesting things that we have done and we're starting to do more of is to look at our ap classes and and and try to get dual credit for them as well so a student would take it still could take the ap test absolutely but could also earn dual credit dual credit much more likely to be able to transfer that credit as opposed to worrying about that one day one score of the ap test so that's we're trying to marry some of those as well how how are we affected by whether or not a student chooses to pay for and take the ap test or not so a lot of these various sites do look at your ap scores and depending on the number of students that take them we we look at not just ap scores and i do look at the ap scores but we look at enrollment more so than anything because the rigorous more rigorous courses that students can take the better they will be better they'll be prepared that's what i was i was thinking yeah yeah so i wanted kind of emphasis on that thank you yeah oh students are far better served by taking that ap course and stretching themselves then not taking one at all absolutely 100 which is part of the reason why the board eliminated several years ago the the penalty for getting a d and an ap course and not that that being an accelerated course for you then because we have several students that like they're really stretching to be enrolled in that curriculum they're going to be far better served you know they might have been a like a bc student in other courses being a cd student in an ap course is far better than than something without that same level of rigor it shows that initiative too yeah we hear time and time again that universities universities look at the caliber of the courses that students take so that is healthy we still have some growth in this area obviously uh students of color are disproportionately underrepresented in our ap courses so continuing to make uh you know to to make this more accessible well you think that though providing more support throughout the day right where students can get help when they need it and not have to try to seek that out before after school definitely will help make these courses more attractive to our students and make our students more successful in them when they take them it benefits the students to challenge themselves even even our you know our college-bound students i mean the the colleges that i've i've had um interactions with i mean it's they they look at what classes were offered by the school and whether or not you chose to take them or not you're better off getting that b or c in an ap class and you are getting an a in a class that was a little easier for you and you didn't challenge yourself and so it's not it's sometimes having a little lower gpa is actually beneficial even from for a schedule that's why boost when they take those those ap courses yeah and take the test so dual credit i spoke a little bit about already but dual credit is transcripted college credit in most cases it will transfer sometimes it will transfer as an elective it really depends on your program and the school but it is transcriptive college credit based on the work you've done over the course of the semester or the school year and not on one day test so that is why we're working to try and braid both the ap courses as well with dual credit we have about 10 percent of our students enrolled in dual credit course we have increased the number of dual credit courses the last few years and we're very proud of that it is a challenge and it's a challenge because there's very strict qualifications requirements that teachers must have to teach a dual credit course and i listed them there so they have to have a master's degree in the content area they could have a master's degree in any area so education would be fine and 18 graduate credits in the specific content area or they could have a masters in any area nine hours graduate level coursework and they can enter into a professional development plan with cod we are required to work with our local community college where they would get the remaining required hours within three years and we actually just entered a week or two ago our first teacher entered into a pdp with cod so very exciting about that and one of the ways and this is actually helping in that situation but in with many teachers um as you know part of our last contract was about tuition assistance and dual credit is an area of high need and we have awarded tuition assistance for teachers to go back and get those hours in the specific content area that's awesome gina i almost feel like that slides your part or your capstone yeah she's been hard to work at that for a long time yes it's really beneficial yeah so well done so co-curriculars we have seen a slight increase from last year we are really want to focus some attention to our free reduced lunch students because they are 3.5 times less likely to be involved in two or more and remember when we went through those indicators it was two or more co-curriculars you heard one of our principles i forgot which one talk about the activity athletic fair that we just had this week in resource and so really trying to get students involved i think the new schedule also provides time in the morning for more clubs to meet in the morning so if students are involved in for example athletics after school but there's a club they want to participate if the club's meeting in the morning it provides a little bit greater flexibility for for our students um and then of course students who may have in the past had a lot of homework and maybe didn't participate there's times during the day built into the schedule where they can get help if they need it or they can work on their studies so the equity journey continuum is new i'm going to pause transition here so everything we talked about right now is about our overall state score right and those are all the metrics and everything that goes into that now there's another set of metrics that runs parallel to this which is what gina is going to talk yeah and and does not impact our designation that what we've been talking about in terms of those different ratings so this is new this is the first time it will appear on our school report card and it basically looks at several different areas like student learning as you can see at the bottom there learning conditions and elevating educators and i'll just give you a couple examples so like in student learning it looks at for example essay for high schools it looks at s-a-t looks at our graduation rate which as we know is 50 percent already of our designation and it looks at el progress to proficiency which i mentioned earlier so those are just a few examples in terms of learning conditions it looks at like the climate survey so the five essentials survey that i mentioned before it also looks at uh suspensions and expulsions so those are some areas that fall into learning conditions and then for elevating educators it looks at the credentials of our teachers are they qualified to teach the courses that they teach so are they out of their assigned area or not and as i mentioned earlier we our teachers are endorsed in the courses or the content areas that they teach so we're in great shape there it does look at the demographics of our teachers in comparison to the demographics of our students as well and also looks at teacher evaluation and it looking at those three larger areas student learning learning conditions elevating educators it gives us ratings basically the one through four that you see up there are there large gaps which is something that they're basically saying we would need to work on are there moderate small or minimal gaps and so the score will tell us where those gaps are so these will be released i think october as well is that right as well it will be part of the school report card now will this affect this the report card in any way or is this a separate number it's a separate number although many of the variables overlap right so if you're making improvements in these scores you're going to be making improvements in your overall scores i'll also point out many of the tools that we mentioned earlier that people in the community are using like these websites online like greatschools.org are factoring these equity variables into the scores they're assigning schools so the the deficits that we have that we mentioned earlier today where we have disproportionate numbers not only will impact us in our overall scores will impact us on the equity continuum but these independent websites that are giving schools uh scores discrepancies disproportionalities in data negatively impact our scores there as well so you know the equity work that we do here is essential in so many ways from the individual student all the way up to our our metrics that we're rated on to these third-party metrics that people in the community use but equity is integral in improving those scores in so many different ways so this isn't something that you you don't do these are the things that you do because it's the right thing to do for kids but it's also reflected in the scores that we are evaluated by in so many different ways so basically on all three of those you would like to see it to be fours right oh yeah you want to be as high as possible yeah right is that the highest number we can get yeah okay yep all right so uh are we going to are are there going to be um things that we're going to have to do as a result of receiving a certain score not yet but we're foreseeing that right because that's possible i would think that's how right now it's like we're just reporting it and then eventually i'm sure we'll have a plan and in some of these like our disproportionate discipline data that we already have right where we are suspending students of color disproportionately higher than our white students we already have a plan right in the measures that we're taking to try to close those gaps so like that's one segment of this score but we know that there are other areas that are already out there that the state requires us to respond to and we are but i would imagine over time you know as this gets on unpacked and out there that'll demonstrate some areas where we need to to dedicate uh some resources to growing in yeah so this will come later they're finalizing the date on this this will come with the school report card gina will be coming back next month to start unpacking what some of our numbers are both in the first half of the presentation on our overall scores but then in the equity continuum as well so this is kind of the preview of once we start giving all of those scores what they all meant right so we didn't have to explain what they all meant in one night and give you the scores this was our access period this was your access period yes it was a long access period um i will point out once again that the strategic plan that the board approved so many different areas of that tie back into these state metrics right there's some that are very specific that tie into those metrics and there are some that are the building blocks to improve those metrics overall we talked about the mission and the vision the next step of that is the district values on opening day we talked about this with our staff about there's these five values and these are really teachers are talking about these a lot throughout their planning many of them have them posted in their classrooms that these are the values that we strive to but they really tie to what we know about teaching and learning so everything that you heard today about metrics comes back to this our values we know that if we build caring and trusting environments that we do that by showing that we understand kids that we accept kids for who they are that they don't have to change who they are for us that students start to feel like they belong at school when that happens students have high self-esteem high self-confidence they're willing to take risks in classrooms willing to take on some of these higher level courses because they know they belong here and that they'll be supported when that happens we see them accelerating into these higher levels so the values that the board approved as part of the strategic plan are at the heart of making everything we talked about tonight improve grow and get better this is what we're talking about with our teachers during professional development and all of those things this all weaves together it all stacks on top of one another you can't separate any of this is one individual like little score and make any assumptions about what we do as a district you need to look at this whole comprehensive approach to making sure that every kid gets exactly what they need to understand what we're doing here so any other questions for us i know we answered a lot along the way but all right can't wait to see what our score is yeah gotta gotta stay tuned we have one final presentation for you this evening and it has to do with the master facility plan and the final financial report associated to that just a couple of quick slides as we start to wrap up that project once again it ties back to the strategic plan one of the key pieces you can see the tasks down at the bottom this year obviously making a safe school environment modernizing our environment but we have a key task this year on t99 that's one of the tasks that the administration has been challenged with this year uh the long-range plan for supporting the expected enrollment growth there so to tell that story we need to go all the way back to the master facility plan and and where we started and where we ended so i'll turn this over to mark well it is a big challenge for us you know it's a big big number we're talking about 4.9 million dollars total for the renovation expansion of the t99 program and um we're going to ask you to prove a budget the next board meeting and we had to find a place to make this work so we we dug back into the master facility planner this 136 is the total amount of bonds issues and the project cost that was very originally scheduled we came pretty close at 136 250 right now there's still some outstanding obligations with that that our pos are out there some of it is being able to get as i understand it's some components that just are slower down than the whole lag that we've had nationally and internationally but we have a administrative facility to find 264 thousand dollars not yet obligated so if you go to the next i'm just going to take this opportunity that the board challenged the administration to deliver more than what was expected with the master facility plan mr davenport come in under budget and on time we did all of those things as part of the master facility plan this is something we try to not talk about the whole time to keep it up as like a safety net for us we have interest earnings as we issues the bonds we put them in the bank wait for those bills to come but they earned interest and we earned about 1.5 million in interest um just we aren't closed yet but that's a that much is already known we've already moved seven hundred fifty thousand dollars to t99 and the phase one build-up where we had two-thirds of the building originally for the program and there's a whole big back area that we renovated and brought together so we're really going to what we're calling like a phase two now of the t99 build up but we have 783 000 still on hand so we have little pockets of ability here so if we go to the next combine those two the the fund balance for the 136 million and the interest earnings we have over a million dollars that we can put forward to this program and so that brings us to fortnite is what we think program comfortably but it's like a little bit high and it gives us 50 000 and in my mind i think the 4 9 is still going to be high well we're hoping it comes down to a lower number but we're preparing for this because this is and 3.9 million dollars we can take out of the working cash flow and and use that and that would be the in my opinion the best use of that working cash fund right now to get this program guaranteed and then we can you know we always still have other safety nets like that service extension based that we could fall on if we have problems but real stem will still have significant balance in the in the working cash fund what will what will it be about 3.98 out of the what with the balance in the working cash we're going to have about fund balance okay yeah actually six one i think it is okay so it's uh still be a good balance a safe balance in there and so that'll be something that we'll have in the the project the budget that we're going to put together for you to approve at the next meeting this will be part of it and you'll see a transfer from the working cash fund and eventually getting to this project fund so i want to point out that between mark tree and jim they have managed to put together a plan here between the working cash fund the master facility plan interest which was like found money through this and the amount that was left over from the master facility plan where we were able to deliver more under budget to put this together in a way that we can also meet the needs of t99 without additionally increasing taxes for anybody in our community all right so at the end of all of this we will have met the needs of both of our main attendance centers at north and south but also you know expanding needs at 1999 next slide we can talk about will we be will would be promises made and promises kept with the print that they would be putting that working cash replenishing that will be putting that back in out of we could do it we have capacity to do that in terms of there's limits on how much you can have in working cash so there's we could have a bigger one but we'd have to go back out um oh and ask for money i think we didn't we issued 10 million oh yeah we have the capacity to issue much more if we needed to yes right but i'm just i remember we issued the 10 million of pandemic and wanting to make sure that we had a we didn't get too tight because we didn't know what the future was going to hold right all right so the last thing and i think it's really very exciting this is what the original proposed budget structure really it went out all the way to 2040 four more years 8.9 million dollars a year and what we did in the in 2018 is we saw the interest rates dropping and so we we originally were going to do four bond issues we did three we we made that third one we combined the third and fourth together because interest rates were so low we wanted to remember lock those in and so we did so it's like getting a mortgage it's a 20 well in this case 20 year mortgage but having it be paid off by 16 years we're getting four years of relief to our taxpayers now what's going to happen in 15 20 years you don't know and there could be could be to the you know that somebody will feel this some other it won't be me i don't think i don't think anybody around this table is going to be i mean typically it's hard to see your you know yeah your you go down but and there could be a whole other series of master facility plan issues that you we need to address but anyways this is this is what we have and our deal was to make sure it's sixty five dollars per for three hundred thousand dollars of market value of home we've kept that promise to the penny so um just real proud of that and it's it's something we can tell our community we did we were looking out for them and we did the right thing and more yes yeah and more yeah in terms of yes on that that's yeah that's huge too paying paying it all off four years earlier than what what what if you can get a mortgage and wow we cut your mortgage from 20 years to 16 years any family would feel like wow we did a really nice thing for ourselves here we were able to do that for our community in the way that mark and jury issued those bonds yeah thank you we could have cut it a little bit all the way across the top and rescheduled things but these were the bonds at the highest interest rate and the longest way out so this was the right thing to do financially and it gives us some capacity down there again if we ever have to go out yeah so okay thank you awesome thank you i don't know i feel like we should be having a big you know you know right here's the ticker tape parade i want to clarify wow that this side [Laughter] it'll be working while the rest of okay so next time we'll come back with the full budget and the five year forecast which this all plays into right but we wanted to pull this out separate and show how t99 would be funded without increasing you know taxes for for our residents in district 99.