Mill's could we ask that to the are you here for you do the nap mr. Mendell I think one of these things maybe you know we could mean how do we know first of all is there gonna be like visual evidence like oh yeah there's where there's things getting into that like that we don't want and and you know or what is your take on especially the ice melt oh I don't have any special expertise in that either certainly there are things getting into this lake that we don't want it in there you know it's there's lots of Javel development around the lake already and there's runoff from the roads and things we had the clean lake steady down the back of the mid-90s that recommended different solutions are trying to reduce runoff into the into the lake through storm planing anniversary more frequent street cleaning and all those sorts of things so any additional salt in there is not a good thing I don't think you're going to be able to see any changes from this how much additional comes from this piece of property versus the entire watershed and there is a hard thing to measure philosophically we know that additional salt and there is not good for it just as additional runoff from lawns and fertilizers and things it's not good for it either that's about the best I can give you mr.
water do you do any regular monitoring of the health of the lake no we don't commissioner gear Brandel does the city have any jurisdiction if this were zoned the way it went forward was zoning that were single-family that we would have any influence over what those homeowners would do on their own properties in terms of salt no we wouldn't I think sure single-family homeowners we have no control over what they put on their lawns or driveways whether they put salt in things down there we have some control through a PUD but we don't have any other control for through private homeowners single-family homes so I have a quick question in regards to the infiltration system so what if we switch to a tank system for the site can you just walk us through it a little bit more as to how how that would work and design layout if you were looking at it from the top instead of the infiltration Basin there'd be a series of underground tanks roof leaders leading to those as well there is no storm sewer available on Jackson Road at our end this property so it would outlet at a controlled rate to the ditch in the front which ultimately flows from west to east I don't know where its terminus is I believe it's the sister lake there thank you yep and that would also get the same sort of treatment as far as water quality design as far as sediment removal on a lab before it enters the detention facility okay thank you further discussion I know it's also where beyond our 9 o'clock break I'm happy to continue discussion or we can take a break at this point moving forward I'm sure sure down yeah I may think the thing the thing that I keep coming back to is with the current zoning which you know the neighborhood says they would be happy to accept has the same amount or more of impervious surface that has the same stormwater challenges with the plume and the plume is my biggest concern I'm pretty satisfied with the evidence around the parking and the traffic the noise and the light and we're essentially looking at do we want some large expensive single-family homes here or do we want a whole lot of subsidized affordable housing for seniors which is a critical need and we don't need just one if there are other places these could be built and there are developers who want to build them we could handle a few of these we've got our aging population and we're not all wealthy and so we need these homes and from from the cities from the perspective of this to see as a whole that's a huge benefit and we get other benefits with this PUD we get more controlling influence over what happens we've gone over some of those benefits the sidewalks a real benefit I know people don't think so I actually took the bus to go to a fundraiser at Weber's I ended up getting off at Wagner and Jackson and walked this entire stretch it was horrible and crossing is dangerous and and I know the city's still investigating various options for coaching that it's a tricky tricky roadway to make safe for pedestrians but it's a place people do walk and I was walking with multiple people who also took the bus to the same fundraiser there's a fair housing center fundraiser and so there are people who would use this it would make it safer to make it more and it's it's a piece of it's a real benefit the parks programs identified this area for a playground the neighborhood some people are saying they don't want one or need one but it's it's in our planning documents where the port the Planning Commission we're here to support our plans and so that they're you know there's it's not that there's no impact there's no trade-off there's no negative sides to this approach but I think weighing it all together it's hard for me to say no I think that especially the housing component is huge and the things were trading we are relatively small the plume impacts are a huge concern but those don't go away with the change in the zoning and the difference between beauty or r1c I I mean I'd love to learn more about these trade offs between the tanks and the infiltration we're infiltrating now if we took all that water that's infiltrating now and pumped it into the lake through the ditch I don't know if we're in a better situation but again that's the same question whether we're talking single-family homes or this project so yeah so I mean I'm inclined to support this yeah and the questions are tricky and hard and I think that's not going to go away we need to keep working on that but I think I mean I think it I think it makes sense commissioner Mills you are totally right I couldn't help myself even though I have a no voice but Commissioner Trudeau said almost everything that I wanted to say and what he didn't say commissioner sauvé said earlier which was pointing out that our master plan calls for residential this is something that we classify as residential and so that's among the reasons that I think that this is consistent not just with all of those other elements of our master plan that were articulated but in terms of this specific area it is residential further discussion mr.
Ackerman Thank You mr. chair I just want to summarize what we just heard about the difference between the detention tank versus the current plan to infiltrate just to restate it to make sure that I can't express it correctly and that I understand it correctly if we were to infiltrate the stormwater we'll go where it goes now which to some extent is an unknown but likely towards the sister lakes there is a good chance that there's a layer of clay between the surface and the plume although we don't have a full data set to be able to speak with certainty there could still be impact to the plume and that we're adding volume and so dispersing the contamination the the the second option which is detention would be we we funnel all of the water into an underground storage tank we avoid any potential interaction with the plume as the plume sits beneath the site today however we pump it into our infrastructure system which we believe puts the water into the sister lake anyways and the sister lake is itself above the plume so either way water is moving towards the plume and our only guarantee our only safe bet would be that there is clay separating infiltration from from the plume itself these problems don't go away with any other kind of development and so we put ourselves in a position of trying to decide do we stick with what would be by right and allow people to develop large houses the only kind of development that you could see a profit for single-family home which has increased impervious surface or do we work through the very stringent PUD process and try to get as much out of any development possible with less impact impervious surface and so stormwater that's impacting our natural features and and potentially plume and that's a that's not a fun trade-off these aren't fun decisions to make and they impact people's ease as they drink their tap water as they walk in the park next to their house and the decision would be easier if this was a single-family home I wouldn't like to vote yes but I would have to because that would be state law that it's just by right it would actually be scarier for the people who live next next door and so with that limited trade-off I you I have to look to PUD as the better option than any by right development and that the added benefit of 41 units of affordable housing of a specific type of affordable housing that we do not have and that we will drag desperately desperately need over the course of the next 20 years pushes this to to the slightest hair of in the S direction I'll leave it there I am grateful that we've seen changes to the site plan that I think better the interaction with the neighbors they're not perfect they never will be but I'm glad there is at least 41 feet of separation between this building and any neighbor I'm glad there's landscaping separating this 41 feet I'm glad that the height is only 45 feet I'm glad that we reduced the square footage by six thousand feet I'm glad that we reduced the parking and moved it away from the neighbors I'm glad that we moved the loading zone away from neighbors properties I think we have some guarantees and operations in the development agreement that will allow our community and the neighbors to hold this developer accountable to those if you happen to be on their property and you see a sand and salt mix that isn't appropriate you call us immediately if you're if you see more than two to four commercial loading and unloading trips a week you call us because they're they're out of compliance if if any light is escaping their property line you call us and I think that's the it's not a fun trade-off but it's the trade-off I think we have to make or their discussion so I have been so I'm a previous I used to live on Dolph Drive corner of Dolphin Sonny wood and I used to spend a lot of time in the nature area and so I'm saddened to see this is what's going in here but at the same time there's another part of me that also says 41 affordable housing units it still remains residential there are some pluses to that as well so I'm conflicted and I'm sort of in the middle of trying to set how to vote just because I do have some ties to this neighborhood and being that I spent so much time in the nature area but I think also at this point we need to make a decision we need to vote on it so that it can move on to City Council and go from there so I would like to see others comment on this well I think about it some more I'm sure Weatherby I think you've alluded to something that that people commented on and and if we could pick and choose what we wanted on various sites around town I think we'd all like that I don't know that we'd all agree which is the problem but we can't we have to we're faced with someone has a piece of property they're selling it someone wants to buy it and those people are bringing forward this proposal we don't get to say hey you can put that on a different site we don't have sites that we pick and choose this isn't something that we brought up this is something that comes to to us and and in in doing that we have to look at the merits of this proposal and there are a lot of good things about this the affordable housing the sidewalk we were discussing sidewalks increased value in houses near them there are the parks department does not want this parcel or has not expressed interest in in this parcel so it will be sold to something and that something would be this this something could be a development of single-family houses which are probably worse for the environment and less able to we can't monitor them at all we can't I had a neighbour once who made the comment that she liked to use DDT on the ants nests around her house we reported her but you know that's the kind of thing that a single-family home things can happen because there aren't regulations and Lockwood is is going to be running within the realm of legality and what is what is written because that's in the best interest of their business and I think that probably serves us well in this area and I really appreciate that no housing will be demolished for this site I've recently had many houses demolished in my neighborhood for housing developments I appreciate that it's not as tall I walked around and looked at a lot of buildings in the interim from the last proposal and some of our our most beloved neighborhoods have buildings this size and much largerr next to single-family homes the old west side I mean Lori Terrace is 11 stories I think and and that's a very similar usage so I agree I think with what everybody else uh said is that it's not if I if I ran the city and if I had lots of money to buy this and you know or if one of you won the lottery and could by it and and said you wanted to just leave it I wouldn't be upset by that but I think given that we need this kind of housing and this this area and they're giving quite a lot to the city as a whole I think that I'll be voting YES come ashore and get Brandel I guess the only thing that I would add cuz I concur with my colleagues say is it I think we have a lot more control with the single owner with this than with a variety of home owners so the salt the stormwater all those pieces I think that we just have much more ability to be able to manage things in the future with one entity that is trying to get through the system and cooperate then when it gets sold off to you know eight or ten individual homeowners who can really pretty much do what they want and have those lights turned directly stare you know glaring into your into your house so that we don't we don't regulate them in the same way that we do a development so actually we have a whole lot more control with this system than we do if it were a bunch of single-family homes and because of the way our setbacks work with all of those you know their garages which could be 30 feet tall and painted fuchsia it could be fun three feet from your property lines you know so this really it there is a lot more control that we have over this system than we do with the single-family so I feel like it's just better for the city in the long run to be able to have that control and I think the affordable housing piece is huge so I am I support it for those reasons and I also feel like there's an amazing park system there that's one of the biggest in the city and adding to it doesn't make much sense to me I think it's a great system though that what is there and that it makes sense to have access for people around it to use it and this is one of those possibilities just like you all have the possibility of having your your home around that Park sorry this is just for Planning Commission discussion this time sorry this is for Planning Commission discussion right now sure so they it sought to follow up in terms of clarifying all the development agreement details that are incorporated right now we have the motion that was put on the table today as accepted we confirmed salt mixture salt stand mixture as part of the development agreement as written news it can be it hasn't been moved to be correct it hasn't been added fertilizer and pesticide has not been included yet the development agreement updates in terms of the details added per those that we've been through these last three meetings right there so the main changes yes what are we playing the development agreement that we requested it as Planning Commission we have salt and is not in there but it can be can certainly have that there are limitations that the lighting is in there there but I don't have things called out that we just recently ended that's why I can transit trips and transportation well we don't if I can clarify so would your intention be as part of the motion to restrict the number of trips that is if they went over for trips that they'd be in violation so that's good gets to my point I would have an encourage if as we get into operational things like that it's very difficult to enforce I we can put it in a development agreement but I can tell you it is it's just going to be difficult to measure and monitor so my first lens of advice would be to for your action to be based on the operation as as represented I'm not saying you we can't put that in the development agreement I just want to be clear that that is quite a bit different than of level in the monitoring well which is very defined and Static and can be more easily verified so I think I'm looking I'm looking for we had the 50% that's an adjustment yes so we've got the lighting or the lighting is a justement yes salt and salt and sand if we want to make a modification motion to include salt and sand mixture requirements for you seem like that's it second is by mr.
Mill's rather than if if there we could maybe address anything that you would like to make sure that's reflected in the development agreement before it goes as opposed to one at a time so right now as we said we've got the lawn care chemicals and fertilizer is reduced one amendment is to add the restriction on salt use to emphasize sand or other products cut off lighting to meet dark skies that is something that it will probably actually it can be including the development agreement we probably make sure that that's clarified in the specs on the actual site plan so that's the good is actually it's sorry if I can jump in real quick it is actually listed in there photometric plans that's something we have on the site plans balls if we can put into the development but that's not in the play people change fixtures over time so we can yeah that's what I was just gonna ask especially for I think fixtures on the building they're more likely to change no porch light kind of thing that I think would be good to include a limit execute I think as long as we arts it saying that it meets you know dark skies full cutoff definitely shielded and then there's nothing in the development again about commercial trips again as you heard the trip generation for the overall site is governed by a national standard or an international standard excuse me that does take into account trips if you would like to further restrict it in some way we can put it in here I again it it would be part of the development agreement but as we talked about is getting more into the operational aspects that are more difficult to enforce from a land-use perspective mr.
Ackerman Thank You mr. chair and thank you mr. Leonard for for that feedback let me know if this is doable it think it'd be easier to enforce and perhaps meet some of the residents concerns if maybe we limited the hours in which those deliveries can happen is that legal mechanism that we can apply so if the concern is the noise of commercial loading and unloading in the rear of the building then perhaps limiting it to the middle of the day when fewer neighbors are home I mean that seems more consistent with other actions and that the Planning Commission has taken with other businesses adjacent to residential areas and sort of limiting hours of operation so that does seem better to me that is probably more also more consistent with the city general nuisance noise requirements which require higher nuisance activities to occur within certain hours could I suggest a and I want to just make sure this is viable to the developer as well but like at 12 p.m.
to 3 p.m. window 7 8 7 a.m. to 10 p.m. current noise ordinance founding time' frame correct yeah so what we're doing is restricting beyond less than 7 a.m. to 10:00 p.m. and so p.m. at the very least business hours is what I would visit our very least mr. Mill's so there are some things like what kind of salt gets applied that the developer has that the site owner has control over scheduled deliveries perhaps they have control over but what I worry about is like when during the holiday season the UPS truck shows up at your house right so so that's among the things that I think and that parsing out between what are these schedule deliveries versus somebody shows up with the flour truck like I think that that's kind of hard so that's where I I'm I feel like in terms of some of these deliveries they may not have control over all of them and I think it's really hard to enforce from a staffs perspective to enforce this if we don't know if they arranged it or if it's their residents who called and again living right next to luery Terrace they are my next-door neighbors I don't see very many delivery trucks I understand the concern I would imagine that we would I barely been on the look up for the last six months about this but it's just I think it's hard to enforce something that they may not have a control over mr.
Ackerman could I suggest then limiting the hours of use of the loading and unloading dock in the rear of the building so I'd imagine a UPS or a flower delivery could use the front entrance very far away from neighbors blocked by the building but the use of the loading unloading dock is you know right there alright it's been moved a couple times yeah I mean business hours you know I mean it just seems like you know people are out and about at that point you know I mean that would be my if I were to say it that's what I would say business hours would be fine we typically our staff in the kitchen starting for breakfast but it's usually only because it's a lighter meal service usually on one person so we wouldn't schedule deliveries during that time anyway because there wouldn't be anybody to handle the receiving and packing into the fridge or wherever it would go so just 8:00 to 5:00 9:00 to 5:00 would be reasonable for us I'd make a motion to add limited use of the loading and loading dock between the hours of so I think we have a motion just so I'm sorry changed that's from the about men agreement so I think that's part of it right bundle friendly much further discussion on the amendment to the development agreement all in favor please say aye aye opposed further discussion so I was going back and forth back and forth on this and I think being on the Planning Commission for as long as I've been now so this is year for maybe potentially five we've never gone through the process of adding so many things to the development agreement and even though this is most well this is going to City Council I think that has that has secured my no vote on this because I think we're trying really hard here and even though there's huge benefits we're still trying really hard here so that's my my rationale for my vote I think is we're trying really hard with the development agreement to make everything work but we're trying really hard further discussion all those in favor please say aye aye opposed nay it has approved and it's going on to City Council shall we take a break or shall we keep moving forward I say keep alright let's keep on moving forward since no one's pushing for a break thank you to six60 apple we annexation and zoning for city council approval we will start with the staff report okay thank you well two six six zero Apple way it's a single-family parcel scheduled for annexation the proposed zoning would be an r1 b zoning which is consistent with the adjacent neighborhood you can see the subject house on there as it stands I believe that house has been demolished at the time and they will after annexation is complete construct a new house and within the city limits and staff is recommending approval thank you thank you at this time I'd like to open for a public hearing is there anyone in the audience who wishes to address the Planning Commission in regards to this petition [Laughter] thank you seeing nobody else I will close the public hearing and we will and I will read the motion the Ann Arbor City Planning Commission hereby recommends that the mayor and city council approve two six six zero Applewhite annexation and r1b single-family dwelling distraint zoning do you have a commissioner I'll move move back mr.
millisecond Beckham is shrinky Brandel is there any discussion all those in favor please say aye opposed it is approved thank you we will now move on to audience participation is there anyone in the audience who wishes to address the Planning Commission seeing nobody we will move on to Commission proposed businesses is there any Commission proposed business at this time seeing no one do you have a motion to adjourn moved by Commissioner Gabriel seconded by Commissioner Udo we are adjourned thank you you
good evening again good evening everyone good evening today is Wednesday December 5th 2018 and I'd like to call the regular meeting of the Brookfield Board of Education to order if we could all rise for the Pledge of Allegiance and stay um stay standing for rendition for the Special Forces national anthem I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God [Music] [Applause] [Music] [Applause] everyone those are Chamber Singers here in Brookville high school led by mr. lamendola and so they have another selection for us this evening mr. lamendola missing the obvious fear [Music] [Applause] [Music] we also have tonight mr. st. George and the Jazz Ensemble and the chamber strings mr. st.
George bringing friends up great time this is our chance ensemble we're going to play for you students evening called this Christmas features [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] I'm so amazed at the talent thank you all again [Applause] okay they'll call we have all seven board members seated tonight and so we're gonna move to public comment and them just as a review because I do like to repeat it a little bit just going to give a give a description of the public comment the Board of Education welcomes public comment individuals or groups may address the board concerning any subject which is within the board's jurisdiction three minutes will be allotted to each speaker comments and questions at regular meeting they deal with any topic related to the board's management of the school's discussion of personnel or of individual members of the board shall not be considered appropriate and signed up for public comment we have sue Creek hello I'm Sucre nun librarian at this so many of my former students okay oh yeah I hear the difference I'm sooo Korean in the library and it was near middle school and I was just saying that how what a treat it was to come and hear those performances a number of my former students were in there and it's just blew me away it was fabulous I also want to thank the members of the board that came in visited with us last week I thought that was wonderful a nice outreach and I enjoyed our conversation I'm just gonna be brief I don't think I mean my students would argue with me and with me about that but I will try to be brief I just really came to talk just to really throw my just to kind of rien let you know how I feel about the paraprofessional community in our in our schools and I know that it's it's really difficult to be in your position and to have to make a budget and to have to make decisions and to have to figure out how you're gonna pay for everything my totally appreciate that but just from the perspective of someone who's been in the schools for 20 years and recognize how important it is that we have quality caring people in those positions because they are the boots on the ground they are the people who probably for children with needs have so much impact because that's where they spend their day a lot of times one on one one on two and now and fortunately I'm seeing one on five you know once and because I'm in the library I get to see when they come in with small groups and and I just it's really difficult I get and that your job is really difficult but I think we really need to focus on how important it is that we attract quality people and the only way we're going to keep our quality people is by being fair in terms of pay and health and Lord knows the health care system in this country needs still needs more work but we all know that that's super important to people and that's real driving factor in people's employment and if we can't keep the people who really makes such a difference we real I think we really have to make it a priority because I see them every day and I could not do that job I've always said that I've always maintained that as a classroom teacher the librarian I could not do the job of a paraprofessional it takes a really special person and it's a lot of work and they make so much impact so that's just my and I and I know it's actually I'm the one with the big mouth I can tell you there's trouble is 6070 hundred other people over at with Skinner who would say the same thing thank you very much I appreciate the time everyone have a nice holiday [Applause] hello good evening sue thank you it's fantastic that speaks volumes about what we do I need everybody to pack it in let's find some basic bullet points front and back is it on the back we have comparisons for the insurance between all the bargaining groups the teachers estonians secretaries and nurses so we'd like you to take a look at that so those figures and if you one of the things you want to talk about get right to the heart of the matter is we're the lowest paid Board of Ed employees we also have the highest insurance in the district you've got teachers custodians secretaries and nurses that are much lower we pay about 50% more than the rest of those folks but were paid to the absolute least that is a huge burden for people we have won a be a person who pays about eleven thousand dollars a year for insurance that's way too high so one of my questions for folks to think about and ponder is why why is that it doesn't make any sense for us to pay the motion of everything in terms of insurance on the lowest paid we don't have holidays so we want to know why why is that these are legitimate questions for us to think about so that we can have a dialogue and collaborate you know at the negotiating table oh and let me include administrators also in terms of the insurance we have peer educators that are certified teachers their bachelor's degrees they have master degrees we have people that are special ed certified that are Paris so you've got a pretty highly educated group of people here and you know they're making 15 bucks an hour and the way we see it that's not fair it's not proportional whatsoever with anybody else now one of the things I'd like you to refer to is it's our third page and the heading is parent educators straddling the poverty line now if you look at it the program is called out Alice and it was a United Way it's a research and Alice stands for the asset limited any comma constrained employee it basically means this that folks in Connecticut under Alice or just above the poverty line but they can some oftentimes not meet the basic needs of living excuse me oh yes we don't have a pension plan everybody else does that is something is wrong with that our pension plan is not our longevity pay and we have somebody GBA but I in with one of our parish knows that we'd like it or we whether they be out here thanks thank you next we add Marci boom hi everybody I'm Marcy boo and I'm also a special education teacher at with senior middle school excuse me I wasn't planning on speaking tonight so I'm a little nervous and I will ramble quickly for three minutes I hope my meetings coming what I want to say comes across I've been at whisking here I think for 17 years now I'm losing track I know I've changed programs this year I'm in a smaller program working with students with more intense needs than than the regular special ed program and my paraprofessionals are I couldn't do it without them even with the small amount of kids that I have in my classroom I have special people working with special kids and without them again I just could not meet the needs of those children when I worked as the eighth grade special ed teacher for 16 years I saw my caseloads dramatically increase and I do want to say I appreciate exactly what sue said it is a hard decision for you guys to make I recognize that the school is basically a business with a budget and you have to manage that but in order for me to even attempt to meet the needs of the 25 27 students that I had on my caseload the paraprofessionals were my grounding point they were a touching point they were my communication between other teachers they helped to keep the program going the teachers that I worked with in the eighth grade their respect for the paraprofessionals and what they do with the students within the classroom is enormous we need to respect them and look at the work that they do and compensate them for the work they do at the level that they deserve I do agree that otherwise we may not get the people that we have and I've also seen the other paraprofessionals I see a lot of the people here who work with nicole ford strim and i've had the opportunity this year more than last to really see the work that they do individually with our to students who have intense needs and these are students who behaviors are very difficult to manage at times and they put themselves on the front line of every day to help meet the needs of those students and again I think they need to be respected and compensated for what they do but again thank you and I do want to thank the ladies who came to whisk in here and I know other people went to the other schools that was greatly appreciated thank you thank you hey that's all who has signed up for public comments or anyone else here from the public who would like to speak okay moving on then we will have the student representative hi everyone here's a quick update this past week we had visitors in our school friendliest and each representative shower the student during the day to get a feel of what it's like to be a student today that was their last day observing our school so we hope that they enjoyed our time here and learned a lot about what we do in other news the National Honor Society just had their fall blood drive on the 29th of November and they had a total of 38 donors this gave them 38 pints of blood that will go and help save other people's lives winter sports have also just started up which is keeping our athletes busy and that was about the time where a lot of seniors will hear back from colleges with decisions overall students here are busy as usual trying to get everything done before we go back to winter break thank you thank you very much any questions for okay moving on we have written correspondence okay we had two emails come in from one from Crystal Oh regarding the bus tracking app and Ron Jaffe shared an article regarding mental health and school-based health centers thank you approval of Board minutes recommend a motion that the board approve the minutes listed below is recommended budget roundtable on November 7 2018 regular meeting on November 7 2018 and a special meeting on November 26 2008 een second any questions discussions okay all in favor aye post okay moves us to the superintendent's update thank you sir good evening everyone there's a few things to talk about this evening first thing as many alluded to I wanted to mention express my gratitude to DHS administration steering committee and faculty and staff for their graciousness in preparing and hosting for the yes visit they were here for a few hours on Sunday I briefly spoke with mr. bowl anda and at the faculty meeting this afternoon mrs.
Mann Wagner who is the Committee Chair shared some of the commendations and recommendations but in very general terms nothing that we can share publicly until the formal report is written we're looking forward to getting that back though as I understand it there were no surprises and we had a very thorough self-study so we anticipate alignment between our self-study and the mes visiting committee recommendations and commendations also I wanted to thank again the Brookfield Education Foundation I went to the gala back on November 17th it was a beautiful evening a lot of fun coach Reef our swim coach was the emcee and he really got everybody going and donating money and as I understand probably not able to divulge but as I understand it was another record-breaking year for the BEF and their collections so fantastic thank you BEF I also wanted to from through mr.
Baldwin our athletic director and phys ed and health coordinator I wanted to thank mrs. marine Stein for connecting him with us a La Crosse we had a great deal of lacrosse equipment donations for our PE programs and so there's a perfect alignment with the activities that we can do with lacrosse that align to the P standards that we're moving forward with at both elementary schools and soon at the middle school so we're pretty excited about that and there's nothing like a donation in free equipment so thank you mrs.
green site for setting that up the other piece I want to let you know that all four schools participated in the National Day of Remembrance this morning with a moment of silence in honor of President Bush 41 and just one last two last pieces I visited and so did misterpost we visited the huckleberry faculty meeting and the whiskey near faculty meeting today to show the new elementary school video and then answer any questions that the faculties had and you know it's interesting to hear some of the questions some people have been paying a great deal of attention and asked very fine-tuned specific questions and others were really interested in process and some other things so we're excited about moving forward on that I may be able to get to the high school before the holiday if not I'll join them on one of the afternoons after the break I'm scheduled I think for January 9th to go over to the center school faculty meeting so I'm looking forward to that and I wanted to also you heard it in public comment thank the Board of Education for the last two weeks suspending their visits with the faculty and staff and there was a lot of positive feedback as you've heard tonight they were really appreciative appreciative of the time that the board gave out of their busy schedules to come and listen to the faculty and staff in the final piece I wanna we've congratulated him before but I want to congratulate Mike Smith our 2018 Teacher of the Year tonight he's being recognized up at the bushnell with all the other district teachers of the year dr. ruby is not here tonight because she's representing the district with mr.
Smith up there at the Teacher of the Year ceremony so that's all I have does anybody have any questions all right thank you you're very welcome moving on to subcommittee reports and we have a few because we only have so we've got all of the reports now so we'll start with facilities okay where we've actually been very busy the HVAC unit in the auditorium we have one quote in we're waiting for another one to come in there was more structural steel work that needs to be done that that we didn't realize so we are taking our time getting the quotes for that so hopefully next meeting I'll be able to report a little bit more on that a purchase order has been placed for a new generator at the high school there is a 22 week lead time plus a four week time for putting it in being there's a great deal of work that has to be done so we're probably looking at spring or summer to have that new generator put in press box is up it has been working and it is in process there is a small punch list that has to be gone over and hopefully this weekend of the week we should have received a CEO on that high school boys locker room committee has been formed there was a tour that took place the committee members sent their wish list in to Dan Caldwell about the different things that they saw in the locker room the conditions what they would like to see happen it was a really good tour a good meeting and right now we are just waiting for more feedback from the other committee members I'm sure we'll be meeting again and it will be going out for bid for a design which we do we already have the money for the design work so that's not a concern let's see anything else nee a skein the two items on their list about the facilities was both at the high school the big items were the HVAC which I reported on and the boys locker room which is a disaster quite honestly so that's all I have any questions Debbie like on the committee I'm on the committee representing the facilities dan Caldwell is a facilitator Steve Baldwin is on the committee we have to mark Linda thank you a student Adam Adam frame since all the representations that's good yeah it's a great group that's good it's a great group and so I'm gonna be reporting a lot on the locker room as it goes forward because it desperately needs some help Debbie joy do you have anything to add any questions thank you thank you alright next we have finance okay the Finance Committee met on November 12th you know I'm gonna keep it short tonight because we have many of the items we talked about it November 12th on the agenda tonight so I'm not gonna touch on the budget and I'm not gonna touch on the budget transfer request although we did spend a lot of time on that during our meeting beyond that we went through the October financials and generally we're in good shape but it's early in the year that only major area of concern that we're monitoring is special education transportation the life if you remember last year we had a major concern about tuition that's pudge it seems to be tracking right to budget but the the transportation is running a little high for a variety of reasons so we're gonna have a come back at our next meeting to talk about that further we we talked to it got an update on sales taxes actually interestingly enough the major area if you remember we have been talking about sales taxes for a couple of meetings a major area about sales taxes at the high school and it has to do with the yearbooks which are above the clip level for sales tax and we're working with a yearbook company to do that charging and collecting a sales tax and the and the store that we have that's run by deca and actually Ken has recruited the deca students to actually do the calculations reporting and filing and I've heard 10 that they've made you an honorary member of deck is that so so and and and he's made them honorary members of his office and and then Ken reported that he attended a special education cooperative you know many of the towns in the area are will see in the same problem around special education costs over the last two years so the superintendent's have organized a cooperative group to share ideas figure out if there's some creative things we can do as schools as a whole I'm Ken as part of that so and I think I could really you're an active part of that whole superintendent sharing so and that first get-together was really early in November so they will meet regularly and I think that is it any questions anything that the committee members with that all right okay next we have the security task force me which was held on November 15th and we really just continued the conversation that we've had about capital items that would be in this year's budget and the following years and planning really looking at how we can harden the schools we're going to benchmark view the districts see what's happening report back at our December meeting for that and then we're probably going to switch from what we're doing facility wise in school wise to our threat assessment protocols so that's going to be the next thing we look at in December as well any questions additions clarify if I may add in our minutes it talks about meeting with the follow-up meeting with principals we had that meeting yesterday so we spent a great deal of time on security and the exact kinds of things and it was very productive meeting and working with Ken and again the hardening of the facilities and also procedural items and alike so we're all on the same page and working forward to continue to keep our students safe safe thank you next we have Kate okay so we had a full meeting I'm gonna go over the notes in brief because we're gonna have a few presentations I will sort of flesh out the details but just to give you an overview we discussed the current graduation requirement for physical education and wellness which is one credit and one credit excusing one credit for phys ed and one credit for health and currently we're providing students with two credits of physical education even though the state mandate is one credit but we do have to do an increase in health starting next year so this obviously will have some impact on staff English we'll have to discuss and if budget implications and the board members present are in favor of providing the state mandated one credit as needed in physical education mark and others are going to come back to the committee with more of what the curriculum might look like for the health and and what the changes might be as the credits change so that's going to be moving forward to our next meeting Miss Holly presented her survey data and research on a third language and all the data that she presented what she'll share with us during new business concluded that American Sign Language would be the choice of a third language it was really compelling data so I look forward to everybody else seeing that tonight and she shared that she had gone on some site visits with mr.
bland in West Hartford and they plan some future site visits as well to to review some successful programs so hear more about that later also the few years ago the three years ago the Board adopted a program called open court k23 reading foundations and there's been some some good success and implementation with that program and so now we would like to extend that word analysis kit program for fourth and fifth grade to sort of strengthen our vertical alignment with that work and continued providing those strong resources for our teachers as well as our students and then lastly we discussed there's a professional development accountant grant program that's offered to staff and if approved staff can be funded at a rate of no more than one course every three years and a maximum grant dollar of $700 and the board members present at the meeting were in agreement that a course that's in a oh nine - which is your administrative certificate program would not be eligible for funding through that growth grant program and that's what we had at our meeting so we'll hear a lot more about all those details in new business thank you judge okay moving on to personnel and negotiations essentially the entire meeting was in executive so it really can't be reported upon although we will be acting on one of the items in new business regarding some new pair of decisions and next we have policy communications okay so the policy and Communications Committee met very briefly we sort of put our work on the 3000 series on hold for a little bit as we develop a budget and focus sort of goes that way no canon very busy but we did have one policy come forward that's that's necessary it needs to be put in place in January so we do it's a policy regarding restraint and seclusion so we currently have a policy on physical restraint for students but it didn't include the seclusion part which is state mandated that we need to have so dr.
Cipolla recommended that we use the Cape version which is an all-inclusive policy that includes both restraint and seclusion and since we're working towards moving all our policies towards Cape anyways that was a good decision to make we will that'll be coming forward in the next meeting so it'll be coming for a first read we will however at that point want to the committee will recommend to waive the 30-day period between first and second read because we'll need to adopt that in January but it's really like 28 between the 19th meeting and our meeting in January so we're pretty close anyways in terms of communication the committee talked about creating a budget flier this spring also dr. Brill is going to be looking into doing some kind of voice over video right with the budget presentation PowerPoint so that'll be good to have readily available online and Debbie and I are going to be working with Eric to kind of take all the fa cues from the new school project and sort of recategorize them cuz right now they're just sort of like a list in a PDF so categorizing them making them a little more user friendly online hopefully people can get to the information that they need other than that oh and the video for the new school dr.
Doyle will be sharing with PTO so I think that's about it unless it just as a reminder and just as a reminder for everybody Rose the building on that is the video has I think about two weeks ago has been distributed through a school message the Facebook page is the website etc but I think especially after the meetings with whiskey near and huckleberry today showing it for you know that five or six minutes and then having a conversation about it really I think is an effective way to get the word out to different organizations and different groups and certainly we've talked about also getting out to different community groups around town with the video and having some conversations about that thank you all right moving on death includes all of our soap companies so consent agenda recommend a motion that the board approved the items listed on the consent agenda as recommended new hires and transfers second any discussion all right all in favor aye aye opposed okay that moves us to new business and the first item on the agenda is a settlement report this is going to be an informational report only so there will be no discussion afterwards for it but as you're all aware the agreement settlement regarding Anthony viboras lawsuit against the Board of Education has been signed which finalizes the settlement I've discussed the financial arrangements of the settlement proceeds with the Board of Finance and wanted to give you all an update as to the payment logistics so as a review the settlement is for the amount of one hundred and seventy-five thousand dollars fifty thousand dollars will be paid immediately by kurma who's the insurer of the Board of Education the remaining one hundred and twenty five thousand dollars will be paid on or behalf of the Board of Education sixty two thousand five hundred by July 30th 2019 and sixty two thousand five hundred by July thirtieth 2020 as you're also aware the Board of Education expects to have an under run for 2017-18 fiscal year of approximately two hundred thousand dollars the Board of Finance has agreed that the hundred and twenty five thousand dollar settlement can be recorded as a year and accrual for 2017 this will reduce our under run by the amount of 125,000 dollars but more importantly this means that the settlement will not impact either the Board of Education operating budget or the town of Brookfield general fund so I'm grateful for the collaborative effort of the Board of Finance allowing for the solution and I know we're all grateful to have this behind us so moving on we have the 2019-20 school calendar may not have even noticed but we found it and Solis is going to pass out a brand-new copy ok so this is just for our review at this point you'll bring up a discussion for next sure yes in fact if I may call it just a briefly it's a very similar calendar to the current year has 182 days for students and it we build in the three snow days as our emergency days as we adjust it in last year's calendar for this year with the same principal there in addition to that we also have the Wednesday with schools closed prior to Thanksgiving so those are some of the big highlights there for everybody other than that I did want to draw your attention to what I'm proposing to the board in December typically the day before Christmas Eve so usually the 23rd if it doesn't fall on a weekend or something like that it's a half-day because it falls on a Monday I didn't think any value necessarily and bringing everybody back a day before the long week off of that kind of a thing so you'll see that in there and that's that's really all I had to share and we certainly can discuss it at next month's meeting there's no rush to vote on this we have plenty of time to make a decision but just so you know I have gotten some inquiries from staff and from parents as to you have your calendar ready as it's December just started give us a chance there so I have one question regarding that time in December because that day the 23rd is completely off is there a reason why Friday can't be a regular day there is not um frankly I was in a Christmas spirit be very honest with you guys putting this together I'll just say that a lot of staff here so I mean you know perhaps they'll like me better if it's a full day I'll just leave it at that but you know there's no particular reason oh except it's up against the yeah and I'm probably going to bring forth a couple of discussions we had last spring about perhaps maybe how we can get the students they have more full days without the disruptions of days off that's a discussion because I know we have a very very full agenda this meeting we can have that discussion next time what why do it one question of just sure Wendy arranged the schedule in the spring we did it so we could schedule the graduation ceremony in advance we have not done that yet mister Belinda and I been a little busy but we're absolutely now that this is out there we're gonna be having that discussion that's great yes okay next we have board sub please recommended motion that the Board discussed and approve its subcommittee structure and other board representation from January to June 2019 second all right so we have the subcommittee's schedule sub camis are the same the dates are there I did have one question in regards to the location facilities meets here at the high school instead of TSO correct okay so that's something we'll want to chew on then were there any other questions about that I don't think we need to worry about the negotiations teams to be scheduled because essentially everything has been done her in the process except for the teachers and that makeup will be the personnel subcommittee so no other questions all right all in favor aye opposed okay thank you everyone and now we have the request to establish budgets recommend a motion that the board approve a request to establish budgets for the following accounts chromebooks building use revenue and corresponding expense accounts as recommended by the finance subcommittee second okay you wanna Charles thank you then the Chromebook revenue and the building use revenue are the only revenue items we have a site from Grants and food service that are not accounted for in the general fund so this request is to basically establish budgets for those revenues this year and the corresponding expenditures so the net is zero this no effect on the total budget so that we can begin accounting for those items in the general fund and everything is in one place and more more transparent and that's just better business I'm really in favor of that and I will I'll just add that our town controller mrs.
Mary Ann also agree completely with us she actually reduces the number of accounts the town has the manage on top of that yes so it makes a lot any easier and and and and and and I will just echo the transparency point it's we've been doing this last couple years yes gradually get the revenue side more transparent budgets and this is just a continuation of that discussion so all right any questions all right all in favor aye opposed okay thank you thank you Ken and everyone involved in that all right next we have approval of the para educator positions recommend a motion that the board approved to a v8 para educator positions and one traditional para educator position to be funded by the federal ID IDE a grant as requested by superintendent dr. Don burl and recommended by the personnel and negotiation subcommittee second like to invite dr.
Cipolla up and share a little bit about the need for these three para educator positions so these positions are based very specifically on student need the two ABA para positions would be at center school and then we need a another special education para position at huckleberry um do you want to go through the funding so we actually have from our IDE a grant last year we have some funds that we did not expend you have two years to use those funds so we're able to for this year cover the cost of those paraprofessional positions using that IDE a grant money and so with that the ID a grant money will pay for the three positions this year what you'll see in my budget present presentations evening when we talk about next year 2019 2020 two of the paraeducator positions that we Institute this year will be brought forward in paper out of the operating budget next year one will remain in the IDE a grant so just so you know that would be funny but it's all obviously to be soudanese as they've arisen during the year that was my question are these because of new students that have come into the district with needs or just changing yes so student needs are changing all the time we do shift Paris between buildings and between different assignments regularly specifically these positions are related to our increased numbers in preschool so we actually have a need for more paraprofessionals for preschool students with significant needs the reason why one of the positions is at huckleberry is just what I explained that we sometimes shift so we were able to shift some staff around address the needs of our larger preschool class and do that by having two new positions at Center and one at huckleberry any other questions okay all in favor aye host thank you thank doctors Paula next we have the adoption of ASL recommend a motion that the board approved the adoption of American Sign Language as an additional world language at Brookfield High School offering American Sign Language 1 and American Sign Language - as recommended by the Cape subcommittee Sarkin we like to invite mrs.
Holly our curriculum specialist for English language learners and world language and as you may recall miss Laden spoke to this as part of the subcommittee report from Cape and this holiday is going to present a little bit and also mr. Blandon here with her plan for presentation I think that people mentioned the keep committee mentioned that they like to have a presentation of if we can get that up ready to go or everything thank you while we're waiting you get the projector on I have to say that how lucky we really are to have come in a leadership position here not just k12 but of high school specifically this has been a interest in the board since I came on I started three years ago now we're going into year four and to have somebody who is an expert in this area and is actually as you see tonight well you shows her presentation has really done a thorough job looking into what's best fit for the community in Brookfield not just what people think we might want she's done some research has some data and she's put it together very well says want to make sure I can't reduced that so you know and really just thank board again for having this position because I don't know that I could have done it at this level and this in depth as well she did so I want to just say thank you so hopefully you could see the presentation behind me okay so pretty much this presentation is an exploration of an additional world language dr.