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20 million it cuts cuts no no you're on the wrong one nine million in one year nine million by 2027. in one year I get it I get it 20 million dollars in Cuts so next got our evidence-based funding increase so as you look in FY 23 we're projected to have a 4.1 million dollar Surplus because we know we're getting evidence-based funding next year this model assumes that we're held at the 89 million we don't get any additional ebf so that without any additional ebf we would have to cut one million dollars next year then the year after that 2025 we would have to cut an additional four million dollars then the year after Dominic's right five million dollars then in 2020 because it's rolling in one year we'd have to cut nine million so it is a cumulative 20 million dollars Dominic's right I'm wrong there's a parallel discussion we also need to have we are also moving closer to our Target our ebf Target and so there will be come a day where we will become tier two and we will not get as much funding so that when I talk about this like we need to look for towards the future that's the other thing we have to start realizing is that that there is going to come a day where whoever decided the ebf funding is going to say okay District 308 you're no longer yeah you're no longer a tier one you're a tier two can I get into the match just a little bit Dr spartlin how far how other how many other districts are are further away from tier two than us how many are further away there are there are districts that are further away so we're at 66 adequacy there's I believe right now the lowest I've seen it's it's could be 59 but I think 61 is the number are any of those top 50 school districts site you know like budget wise uh budget wise yeah I don't think so yeah so these are relatively small so I'm wondering what happens when we get into tier two when everybody else is in tier two the other 49 of the the rest of the dollars goes to tier two so I mean it's a good thing that would be 100 you get the tier two because it's 99 tier one to tier three and four only get one percent they don't get much because they don't need much but as there's less school districts in tier one then where are they going to allocate those funds well the idea is for no school districts to be in tier one or tier two and they're all tier three and four because when you get this so they're not getting four years you're 90 of your adequacy okay I guess my point is that at some point the governor the whatever the powers that be are going to look back at this so we need you know Jared has need to plan it we have all said it we have to continue to look at these scenarios because it will change yeah but that's the idea I mean that is the idea we do not want to stay as a tier one school district the faster we get there the better and we as long as the as long as the ebf is funded we will get there that much sooner and that's why when we talk about when we talk about uh what you what people can do is to advocate for School District 308 in regards to the you know the ebf model is the is the one is the prime thing that they can do when they're talking with state legislators to ensure that at minimal that 350 is added annually good so model number two is all of the base assumptions but this only isolates ebf if we do not get additional evf money the third scenario then is looking at and Peter yeah there you go if you could fix that this one is if there is no yeah there we go there you go so now evidence-based funding the state revenue is held uh at a four percent increase but what we did here is kind of the kind of the same thing Levy um what I'll talk about next month is a little bit more specifically about the levy but basically the way the levy works is if we got 231 million in Revenue last year we got to get here plus CPI and a few little calculations but you get whatever you asked for don't ask for the full Levy amount you don't get it and you will the reason I say you'll never get it again or it compounds is because now wait you had 231 now you multiply that by 2 percent get x amount of dollars but if you don't if you ask for only 231 and not the two percent then the next year you're limited to what you collected so it impacts you cumulatively from then on what this is saying if you look at the local Revenue that's where you'll see the a no new Levy what that means is uh I guess an easy way to say it there's a bunch of other local Revenue sources in there but what you'll see is in 2023 we increased it by 4.6 percent because we levied our full amount that next year and that's because the levy went up by five percent next year I have the levy going up uh two percent and there's some other state funding and uh um so that one projects a two percent after that you'll see the levy or the local dollars are held constant at about 127 million 128 million 128 million or if you look at the 26 we should be at 136 million dollars from local Revenue constant you will be eight million dollars less than what you would be uh what you would qualify for so so again we'd have to make eight million dollars worth of cuts by 2027 .

yep very good so that you can see how the not living the full amount uh impacts are puts us in a deficit situation by 2025. and then the Doomsday scenario is no new ebf and no new no new Levy dollars added and uh that one is uh just a compilation of both no ebf and no Levy so you're looking at uh you know a 2027 projected deficit of 20 million dollars 43 million dollars worth of cuts by 2027. yep so all right thank you I really appreciate your time and attention yeah you said you were gonna I don't think it needed to be part of this presentation but you said that you were going to extrapolate kind of the cost of the policy um you could just say the cost of it now how it impacts the budget the cost of the policy the policy change the fees I don't think he has you don't have that information right now do you no I don't know okay I'll uh because I'm coming up well this this is only dealing with you know eliminating the punitive uh piece and so the Assumption I would say is that you know a zero percent collection yeah you know on the on Athletics or on participation fees yeah I mean worst case scenario types of things well worst case scenario I think right now that's about six hundred thousand dollars now I remember seeing it was it was like 1.2 million dollars in uncollected uncollected but that's but that's that's an accumulation of academies 13 years of school so my my assumption was that it's essentially about a hundred thousand dollars a year is the cost of that a hundred thousand dollars of uncollected fees per year I don't know if it's that simple yeah yeah that's but if it was 12 million over a 13-year span I was just kind of that's why it was I'm not saying that I looked at the numbers or can I'm just trying to put a cost to that policy I'll look at those in a million dollars in revenue from fee collection so if we make a change in that policy it's not going to be 2.7 million in Revenue it will be whatever those options we decide on and yeah and I think that the um you know what's the worst case scenario likely scenario Etc so yeah and there's a danger here too uh just so we're clear if we don't Levy and then something happens with evf we're looking at three million right or almost 3 million 2.5 2.6 2.6 million that we know we got to make because if if something happens with with the evidence-based formula next year for some reason [Music] also on that one we need to keep our eye on so the bumper sticker is no Levy cut cost again I just think that the narrative in the community has been oversimplified it's it's like hey fine that's what you want you want to hold the levy it's your right to you you're right to feel that way but don't oversimplify it then come with a list of cuts don't just show up here and say oh I want I want I don't want the levy put up put your money where your mouth is and show up with what you're cutting what are you cutting and that's where I've challenged don't just show up and say you're gonna not have a levy then show up with some Cuts we're about we spent the average for people about 15 20 less per student yeah so I mean that's what you know that a cut is impactful yeah you know what's the cuts any cut when you when you're already relatively lean any cut is a big deal but raising Texas for community members who can't I get it then show up with the cuts what what are the cuts then what are they I mean they have to be real too though they can't just be they can't just be talking points that aren't real like you know we can't just say oh paper and and water bottles that's not that's not three million dollars worth of cuts I mean that's not real 85 percent 85 of the budget is staff so you're gonna you're gonna cut staff you're gonna hold Wages that's what you're talking about that's actual cuts you're not talking or you're going to cut Sports I mean like you could do that we've just reinstated she's about 900 th block and then high school but by the same token I'm struggling with you have to do this or else there are people in this but that's the reality right and I understand that but there are people in this community who either don't have kids in the school district who you have to reach out to there are people in this community who can't afford rent or food and they're making decisions that and that's why I said what I said don't oversimplify things though like it's not just that it's come with the list of cuts then right and they got to be real it can't just be like I get what you're saying I'm not I'm not dismissing that piece right I I like I make it clear heck my family goes back in this in this area like six Generations right I get it I don't I don't want to move out of here either right I mean every Memorial Day I gotta drive around about seven or eight different plots in the in this area right to decorate tombstones I get it but at the same time like leave don't leave pieces of this out don't leave pieces of the conversation out you gotta have the entire conversation which is okay there are people struggling in this community we can't afford this so here's what we're going to cut here here's my list of Cuts Like You Gotta give them the whole narrative you can't just leave The Narrative out it can't just be witches um prior priority of public education that is what's happening we're seeing it across the country we're seeing it in politics is there are those that prioritize the education of students a public education of students and there are those that don't and so that's really where this discussion is and in one one last point I'll be quiet the other point too is if we have the money to spend on these political action committees they got tons of money let's go look at all the money that these politicians have they got the money then I'm I'm struggling with how there isn't money out there like I mean my I could turn on the TV and I could see Money Getting spent left and right so there's money out there it's just that we as a society aren't spending it here and and and and the community community members who are hurting to your point don't have it but there's clearly money out there somewhere no I mean I was just saying there's there's just a lot there's even more pieces there's you know there's the village there's commercial there's um the amount of residence you know the The Debt Service per resident there's so many things a number of students in the schools relative to the number of students or relative number of people in the district or taxpayers um so you know I I've been myself I and I don't want to mix things but you know I'm on the planning and zoning committee and you know commission for the village and I I whenever I'm making decisions I'm always having that and I'm trying to bring the overall tax bill down for the average person so a lot of the decisions I make I've always got that in mind because there's so many pieces to your actual tax bill and what impacts that yeah yeah so very good discussion yeah all right you got one more to go go ahead document is the the um uh now historical historical spending um what you'll see there now in the black column across the top in white letters you'll see the two extra funds added so we've got in addition to attachation imrf and working cache we also have our debt service and our capital projects funds mixed into these totals so what we did at the top here if you look the AFR stands for our uh our annual financial report that's actually what's been audited and then if you go down the line there's what we budgeted in 2022 and what we project in 2023 so there's a little bit of overlap with our scenarios that we just reviewed but the afrs after we're audited we put those actual expenditures in there then the five-year projections we actually have the salaries and the benefits as an expenditure and we total that line so you can see in 2019 uh 55 000 the next year we spent 171 or rather million and then you can see 176 million 181 million and so you can see what those numbers are for salaries and benefits but then we also broke out and just out of just calling it other we broke it out into the different objects that it could be like uh purchase Services supplies and materials Capital outlay which is things five thousand dollars or more on non-capital equipment five thousand dollars or less and then any provisions for contingencies and termination that we don't use but that way you can kind of see some of those other areas of spending um and uh and what we're looking at uh there uh some of these numbers you'll have to look at it between the expenses and the revenue because where in one line it looks like why did we increase so much and why do we decrease the next year well again we had this opportunity with the Esser dollars so we saw larger expenditure because we also had a larger Revenue that year so you need to look at the revenues and the expenditures in at the same time so then below that uh below the red we give you the same funds and what the revenue is from local property taxes State and then federal revenue and you can kind of see for instance then between the revenue and the expenditures now including the capital projects and The Debt Service you'll see where in the five-year projection scenario the first one we were projecting this year to have a 4.1 million dollar fund balance well now when we add the capital projects and The Debt Service with their spending and their funds the the real picture is a 2.2 million dollar Surplus um so that's uh when we look at those other accounts and what we've got budgeted to spend adding those accounts adds a little bit more granularity to the financial picture of the district so I wanted to provide that I know that you know the five-year projections we presented last year in the same way uh with the the base scenario no new ebf no new Levy and then no new evf and Levy so you use last year and now this had a good conversation about that but this now the variance report is something you haven't seen for I think three or four years now so um I I'd be open to some board feedback on that if does that meet your needs in that area this isn't the last time we'll be talking finances I'll be coming back for the levy and we'll be talking a lot about the financial picture of the district as we move into next year I I appreciate this very very much and actually this isn't what I was looking for but this is very also tells a very different story I actually was looking more for a look back versus a look forward so when we're looking at like this month when we're looking at our financial reports what is different from last year and what is the difference between those so you want to 12 you want a monthly yes so I we I want to be able what so on the we've talked about this in with various board members which is well and we've talked about this with disposal reports and so forth that we're trying to connect the dots so if last month we spent two million or last year this month we spent two million because school finances are cyclical and this month we're spending 4 million what's the difference and why we are we know that inflation is going to be a part of it but we also know that we're in a curriculum cycle so this is going to be this much or this is going to be this much you know what that would be really that because every every month the board the financial profile so we could say we could easily add on to that hey here's your 20 October 2022.

correct but here but he's what it was in October of 2021 so we could actually kind of present that to you right and so then the board members don't have to go wait a second we did this and we did that and we did it the dots are connected you can say there's a two million million dollar variance this year we got a grant and we were able to do this with the grant or what have you I guess one of what the reason that is important I keep asking for it is the transparency of understanding certain things are cyclical and certain things aren't and it really was something that came with regard to Esser because that really changed our financial picture but it's a short-term three or four year you know and so it's very important coming going forward so that's really what I was looking for but this actually and one other and that's something we can definitely work in there one other conversation I had with a board member is while the accounts are listed at the top they're all mixed together educational yes custodians and the bus driver salaries are all mixed in I was like how do they how did you want to see it by fund and so we we can look at kind of extracting it that way as well but I think it's important to know that there are you we don't have as much control over certain aspects of the budget because it is cyclical and so that's why it helps to have the variance in there can you talk to me real quick on this page about I notice definitely notice the increase in property taxes although I realize that could also mean new property but um but I'm sure that's not all it means um but I notice our other local Revenue went from 16.6 million in fiscal year to third projected to be 13.6 can you talk to me what would cause our other local Revenue to drop by three million yeah believe it or not that was because it went for from other local revenue and it went into uh your way nope that would have been the state we we ended up going from the the national school lunch program in seamless summer option and we ended up moving into the uh a federal government as opposed to a state reimbursement program but also um I'll I'll have to look into that I'll find I'll apply that Dove so much because I've also got I know with covid we had but again that's that state with our transportation reimbursement so I'm trying to trying to nail down exactly where three million in local was yeah I'm just I'm just curious because um as a as somebody who plays property taxes I'm curious what this other local revenue is and why it's decreased you know PRT I know like this year we got 2 million in cpprt where we a little bit more it's also registration fees um and uh and some other things in that nature local Revenue like Athletics fees if we didn't do the athletic programs but that's cprt yeah personal property replacement businesses that business they still have to pay a portion of that and that changed over code so are you saying in essence local businesses are paying three million dollars less no and I'm paying more no [Music] no collected our c [Music] our seats but over covet it went down to like 800 000 now it's Inc it's climbing back up our cpprt numbers are higher so but if it's others it's not it's not higher than 2019 so and it's only part of the other though so yeah he doesn't know okay yeah I won't hold you to an answer but but I would like to know all right thank you Dr pesky that was a very informative presentation thank you thank you all right thank you 9.1 action item approval of Maintenance project Grant can I have a motion please while we're while she's pulling it up so just for clarification so you're using d sub buns to pay for What's not covered by the grant which extends our debt by how much this time it's like 0.3 percenter it's uh on top so we ended up borrowing uh 18 million dollars and that cost us about point three it was five years right five years right six years so you're the money guy we're gonna over that over that time yeah for 18 million dollars I'll have to look into that with the cost of borrowing that it's actually it was uh it we asked to collect that the way we get our debt service extension is not uh we ended up ended up selling the bonds and then but collected that from uh Dr petsky you could just give Bob Lewis a call he'd have that information for it to approve the application for the maintenance project Grant to be submitted to isby the Illinois State Board of Education second Mr Cerrone yes Mr Gatewood aye aye Ms Johnson aye Mr pluger aye Miss Swanson aye Ms simultan aye motion passes 6-0 9.2 action item approval of new High School courses can I have a motion I have a oh question real fast all right um I saw the change to that one course and that was based on going to the teachers and yes to the department chairs uh and not only did that cause some conversation around this course but a few others so that we can make more flexibility for students that want to take that risk to take that higher level course okay and what about the sports officiating the question about sports officiating for well because you have to be 17 to be in I I mean I understand where they're going with it but right so they would need to if they could take the course and then wait to take the test until they reach that age like we discussed at the last meeting I guess I didn't realize there was a further question yeah um then my only other question then was the program of study do we yes that's fine and when it goes into the course catalog it won't be POS anymore oh yes [Music] and I know I know I said this and I know it may seem trivial but the I I think these courses are great and I just want to make sure that the description of it is listed when they're registering because if it's not people may miss it gloss over it or not understand the content of the class make a motion to approve the proposed new High School courses for the 2023-24 school year as presented so again Miss Swanson hi Mr Cerrone aye Ms simultan aye Mr gateboard aye Miss Johnson aye Mr ploger motion passes 6-0 action item 9.3 approval of destruction of the audio recordings can I have a motion please I make a motion to approve the destruction of the audio recordings of the closed session meetings from October 26 2020 through April 12 2021.

second miss simultane I miss Swanson aye Mr pluger no Miss Johnson no Mr Cerrone aye Mr Gatewood okay uh motion passes for three okay um action item 9.4 approval of the release of closed session minutes can I have a motion please I make a motion to make available no closed session minutes at this time due to a determination that it continues to be necessary to protect the public interest or the privacy of an individual by keeping them confidential second Miss Johnson aye Mr Gatewood aye Mr Cerrone I but the reason is based on the Privacy part of individuals so God but I I Miss Swanson Miss simulton aye motion passes 6-0 can I have motion to go back in the closed session I make a motion to return to enter closed session under statute 5 ilcs 120 2c1 the appointment employment compensation discipline performance or dismissal of certain employees and individuals psyching so we're going to do 90

red light is on thank you all for your patience I know we were back there for a long time um I call the meeting back to order um just picking up where we left off we do have um approval of the agenda if I could have a motion a motion to approve the agenda thank you oh second thank you up Janet yes hi hi hi or was that here hi we took her a call that's where you broke yes um next on the agenda is 3.4 resolution 2215 regarding University Preparatory schools um may I have a motion to approve this resolution almost interproof no second uh director Zubia would you please read the resolution into the record thank you um resolution regarding University Preparatory schools whereas under Colorado Constitution Article 9 and 15 the Adams County school district 14 Board of Education the board has control of instruction in its public schools and whereas Colorado law expressively states that the holding a public office or employment is a public trust created by the confidence which the elector electorate sorry reposes in the Integrity of public officers members of the general assembly local government officials and employees a public officer member of the general assembly local government official or employee shall carry out his duties for the benefit of the people of the state 24-18 103.1 CRS and whereas the board and its superintendent Endeavor to maintain the public trust through their acts and protection over the Adams 14 School District Adams 14 its students staff Teachers Community and resources and whereas this public trust obligation requires the board to negotiate and enter into contracts without being forced coerced or threatened by any person with action through the Colorado State Board of Education and whereas the board's fiduciary duty further requires those seeking to enter into contracts with the Adams 14 do so with transparency good faith and Fidelity to the Adams 14 Community and whereas the board is open been to consider lawful contractual relationships with Charter Schools based on public promises made to the Adams 14 Community by Charter Schools seeking to contract with Adams 14 and whereas Adams 14 proudly serves a highly diverse and unique student population in which a substantial majority face socioeconomic challenges in our linguistically gifted at rates well above State averages and whereas the board believes all Adams 14 students deserve rigorous and effective academic programming to enable them to achieve post-secondary and Workforce Readiness in postgraduate success and whereas on September 1st 2021 the board received a charter school application from University Preparatory schools uprep and whereas uprep made public Promises to the Adams 14 Community in their applications such as dual language component programming supporting whole Child Development and social emotional learning SEL full day offerings at no cost to families serving students with special needs capping enrollment at 16 students per room serve early childhood education through fifth grade including Pre-K 3 and Pre-K four-year-old programming engage in a slow growth model by launching ECE 3 4 and kindergarten to start in August 2022 and growing one grade level at a time each year uprep would be physically located in Commerce City and year two would serve Pre-K 3 Pre-K 4 kindergarten through first grade whereas uprep advised the board that the stability of their Charter School hinged on two key factors ability to meet anticipated enrollment figures and availability of affordable space in the proposed geographic area of Commerce City or the use of District space and whereas uprep identified three Pathways in its application to secure a suitable facility and whereas in its application uprep was responsible for finding its own building space and whereas whereas Adams 14 was not and is not obligated to ensure you prep secures building space and whereas uprep's application identified its own funding sources and unreserved funding it could use to secure its own building space and whereas also as part of its application uprep provided the board and Adams 14 Community and an enrollment timeline as follows January 10 2022 kickoff Outreach and recruitment efforts for the 2022-2023 school year January 10 2022 through February 25th 2022 collect enrollment forms for pre-k 3 and Pre-K 4 and kindergarten seats for the founding students 2 25 2022 cutoff date for enrollment form submission by 5 PM forms may be submitted physically or through a digital platform March 10 2022 enrollment Lottery if needed for 2022 2023 seats March 10 2022 through March 24 2022 post enrollment Lottery Outreach to verify seats and pull from wait list if needed allows for five business days to pull from initial Lottery list and another five business days if any grade level needs to move to the wait list April 4th 2022 through June 10 2022 family student welcoming and orientation efforts July 18 2022 through August 3rd 2022 home visits for all new to all new to you prep families August 8 2022 through August 12 2022 orientation week August 15 2022 first full day week of school and whereas based on the application promises made to the Adams 14 Community and you preps presentation to the board on December 14 2021 the board approved you preps application on a 3-2 vote which then opened the contract negotiation period and whereas the board was unequivocal in a December 14 2021 resolution resolution number 21-022 that a contract would be conditioned on the following the application is approved for negotiations of a charter contract for one school for an initial term of four years to commence July 1st 2022 serving grades preschool to kindergarten and year one plus an additional advancing grade level each year thereafter up to third grade and year four contingent upon execution of said contract within 90 days or a date otherwise agreed to by The District in writing and upon the satisfaction of the following material conditions and whereas the December 14 2021 resolution detailed a number of additional materials conditions uprep was expected to follow and whereas there was no delegation of authority from the board to any District Personnel or employee of MGT of America Consulting LLC DBA Adams 14 School succeeds LLC to change the conditions identified in the board's December 14 2021 resolution and whereas uprep did not protest any of the board's conditions identified in the December 14 2021 resolution and whereas on Monday January 10 2022 at the very first meeting between uprep District personnel and Senior Management of MGT up Representatives proposed uncontested by MGT to push uprep's timeline out so key dates would begin one year later and whereas this material changed to the application timeline was not presented by MGT or uprep to the Adams 14 Community or the board for consideration and whereas uprep representatives and District Personnel agree to waive the 90-day time period to finalize a contract and establish the new date of June 28 2022 to finalize a contract for the board's consideration and whereas at the beginning of June 2022 the contract language sought by you prep stated the following if the school does not receive ECE approval from the Colorado Department of Early Childhood due to facility or other constraints during its 2022-2023 planning year or subsequently the school May open and operate without ECE and may later add ECE upon approval from the Colorado Department of early childhood and whereas the contract then contemplates opening the charter school with kindergarten only in violation of the board's December 14 2021 resolution and whereas the contract language later indicates that uprep may not open Pre-K 3 or Pre-K 4 by the 2025-2026 school year if at all and whereas District Personnel advise you prep Representatives that they did not have the authority to authorize or accept any material changes and whereas District Personnel openly expressed concerns about these material changes to the application particularly as the material changes were made at the end of the contract negotiation period and whereas this contract language was not in conformance with the board's December 14 2021 resolution and whereas uprep was advised that based on these material changes the board and the district accountability committee committee needed to be informed and whereas because of this last minute material changes sought by you prep it would not be possible to meet the June 28 2022 deadline and whereas the contract also did not detail which waivers you prep sought from District policies and whereas other board conditions identified in the December 14 2021 resolution were not reflected or addressed on the proposed contract and whereas District Personnel expressively notified you prep Representatives that the June 28 2022 deadline could not be met due to u-prep's last minute material changes to the contract which required consultation with the board and the district accountability committee and whereas on Thursday June 16 2022 a u rep representative threatened District Personnel that they would reach out to State Board member Steve Durham regarding the unapproved contract and where District Personnel expressively objected to the threat issued by the U prep representative and whereas on September 27 2022 the board invited you prep representatives to answer questions at a study session and whereas uprep admitted the board did not modify the conditions stated in its December 14 2021 resolution and whereas you prep further admitted it had not secured a location in the Adams 14 boundary but had two potential sites and whereas contrary to its own application you prep then attempted to place its failure to secure a facility on the Adams 14 board for not having signed a contract and whereas at no point did the board agree or commit itself to assist you prep in securing a facility and whereas you prep further confirmed it has not secured certification for early childhood education ECE from the Colorado Department of Education and where it whereas It is believed that uprep also has not secured any certification to operate an ECE from the U.S Department of Health and Human Services and whereas without such state and federal certifications uprep is unable to meet the board's condition identified in the December 14 2021 resolution and now therefore it be resolved that on October 11 2022 a proper motion oh I'm sorry is that oh yeah um a proper motion was made and seconded to deny the contract with you prep and now therefore it be resolved the board's motion to deny the contract with you prep past four to zero and now therefore be it further resolved the board's denial of the contract is premised on the fact that the promises made by uprep in its application its presentation to the Adams 14 Community and its presentation to the board are inconsistent with the term stop by uprep in the contract and now therefore be it for the result you perhaps desired terms in the contract failed to adhere to the board's conditions as identified in the December 14 2021 resolution and now therefore be it for the result the contract and you preps application presented to the board failed to identify the list of waivers of school district policies and now therefore be a further resolve the board will not enter into a contract where waivers of District policies are not expressly identified at the time of approval of the contract and now therefore be a further resolve that despite you prep identifying its own funding sources and the three Pathways to secure an appropriate facility within the school district uprep has failed to secure an appropriate facility and now therefore be it further resolve neither the district nor the board were or obligated to assist you prep and security and appropriate facility and now therefore be a further result uprep has not secured state or federal Early Childhood Education certification and now therefore be a further result neither the district nor the board are obligated to secure state or federal Early Childhood Education certification for you prep and now therefore be a further resolve the board will not be forced course or threatened by any charter school with Colorado State Board of Education intervention involving contract negotiations and now therefore be a further resolve that state law does not Grant authority to the Colorado State Board of Education to interfere with or hear any appeal involving fail contract negotiations related to the denial of a new Charter contract and now therefore be a further result because of the board's public trust obligations the board's Fidelity to its constitutionally derived local Control Authority and the failure of uprep to adhere to the conditions of the December 14 2021 resolution you preps failure to live up to its public promises made to the Adams 14 Community it is in the best interest of the pupils the district and the community for the board to deny approval of the contract with uprep all the information referenced above including but not limited Communications reports draft contracts applications documents recommendations and resolution are hereby incorporated into this resolution and made part of the official record unless protected from Disclosure by state and federal law thank you directory trivia um colleagues any discussion comments no comments for me no comment no comments from me none um I agree I think we covered everything in this resolution um Ramona will you roll call please Mr Amador aye oh we did an emotion yes okay sorry I um Ms Lovato aye Ms Molina aye Ms Zubia hi thank you any um any comments or I know actually I I just um um I wanted to publicly disclose to everybody that I too am allowed to get sick and I was truly sick um at the the previous board meeting and I do apologize for having missed the vote regardless uh I just want to state that I accept the decision of my fellow board members um as it stands thank you thank you all right um no further discussion we'll move on to the next agenda item which is 3.5 approval for 50 Adams City High School and Lester Arnold high school students to attend an overnight field trip to Mesa State College which I'm assuming it's Mesa State University I know they changed their all the state things yeah okay in Gunnison Colorado Okay um may I have a motion improved this overnight field trip oh in Grand Junction oh oh miss a state college I'm confusing with Western you're right okay thank you I'll motion to approve thank you second and comments question ends this sounds great I'm glad we're here get some more of them such a big group going I'm super excited yeah all right um Ramona roll call please Mr Amador aye Ms Estrada aye Ms Lovato aye Ms Molina aye Ms Zubia hi and our final agenda item is 3.6 continued discussion of board committee and school assignments um director Zubia we felt a little bad running through this without your um input um so I'm trying to think I think we got through all of the boards and committees are there any that you're going to want to talk about we're talking about the first Kids First Health if we wanted her to be the primary oh yes we were going to ask her that I think that would be a little um a little bit of a conflict since I used to work there um so yeah I think so um that's why I had I also want to mention that um I see that it would be nice if we added ct8 on onto this list and that's meeting with um the teachers union so I like that and I think um we should also consider the classified Union in the classified yes yeah the unions I love that because I know that's something we've talked about for a number of years yes um with kids first it's a little hard because um well an alternative on that it looks like the readings happened the third Thursday of every month at 8 30 A.M um and they're in person and Madam president it doesn't always start at 8 30 they start with an executive session at 8 30.

thank you all right red light is on thank you for joining us this evening we do have a need for a special meeting May I first please start with the interpretation announcement thank you madam president telefonica is numero foreign thank you so much I'd like to call the October 25th special meeting of the Adams County school district 14 Board of Education to order uh Ramona maybe start with roll call please Mr Amador present he's a Mrs Estrada here Ms Lovato Here Is Molina here thank you um we do this evening we do have a need for an executive session I moved the Board of Education convene in an executive session for the purpose of CRS 24 6 402 4B legal advice regarding accountability and University Prep and CRS 24 6402 4D security Arrangements may I have a second a second come on a roll call please Mr Amador aye Ms Estrada aye Ms Lovato aye Ms Molina aye Ms Zubia aye thank you um we will be returning uh for the remainder of our meeting after our executive session um we're aiming for an hour might be up to 60 minutes so we'll reconvene then thank you

foreign good evening everyone um oh there it goes good evening everyone thanks for joining us this evening um for our October 25th study session and special meeting we're going to start first with the study session um can we first have the interpretation notification great thank you I think so for the broadcast yeah thank you foreign thank you um well welcome again everyone we're going to start with our uh Jack quarterly update um oh yes sorry oh of course thank you madam president Los participants foreign gracias thank you so much um this evening we have our quarterly update with the district accountability committee um Connie welcome would you like to start yes thank you thank you president Lovato and distinguished members of the board Dr Lauria I'm here to make a asking questions of the board and also to make some observations can you hear me at all okay um one of the things that we are studying in DAC this year especially under unified Improvement because you president or Lovato had asked us to do so last year after we finished our reading study and that is math and so we all know that the pandemic uh created hardships for everyone and huge gaps are being reported in all grade levels as far as math is concerned and not as bad in reading but it has really been affecting the map area uh fourth grade scores have dropped by a quarter from 2019 as well as eighth grade math scores have dropped so my question about this whole situation as far as math is concerned is what is the district looking at as far as interventions um what programs are we putting in place to help our students get their scores back up and get proficient again in math great question and thank you for taking the time to dig into that data um Dr lady Dr Lauria I can't speak today do you have a little insight I know we've um approved tutoring and and programs um with with maths corpse I believe that maybe you can talk a little bit more about what we have we're just looking for some some advice also on what we should as a as a DAC in the unified Improvement subcommittee what what data can you provide for us so that we can have a good study on that and Are there specific grades or specific topics that you would like us to look at okay Madam president members of the board I'm actually going to allow Miss Burke a chief academic officer answer that but just a very quick overview we are definitely focusing on math we are implementing an assessment strategy that is going to help us look at data in actual all grade levels or any great level I should say and and helping and supporting our teachers especially those who are focusing teaching math on a very specific about strategies to better support our students but I actually that was one of the days today we had a training for teachers and we're focusing on math with the Math teachers but Miss Burke can elaborate a little bit deeper into space thank you madam president Dr Arya Madam chair thank you for the question so one of the things that we're doing is really focusing on high quality tier one instruction we recognize the impacts of the panda pandemic has had on our Learners at all grade levels and we want to be able to meet that with high quality strong best first instruction we also recognize that there's opportunities for us to be able to continue with remedial services and interventions during the school day as well as after school during the school day we offer things at a variety of levels both in our grade span levels meaning elementary middle school high school so we still are continuing our contract with blueprint and the math fellow work that we have that is across two of our elementary schools that have the most significant needs at both of our middle schools and both of our high school campuses in addition to that we also just engaged in a contract with paper tutoring and so those services are going to be also offered during the school day as well as after school we also have interventions built in whether that's from St Math Alex for a variety of grade levels and so that helps with small group interventions that we run during the school day we try to do as much during the school day as we can because that's essentially where we have a bulk of our students so that we're not doing any competing priorities after school with any extracurricular activities and we recognize that the the student pool and impact that we have also becomes reduced because of those competing priorities whether it's extracurricular work based opportunities or family needs or those of the sort so we want to be able to impact them during the day but our highest Leverage is really the tier one instruction and making sure that's solid for all of our Learners across no matter their categories that they serve in and the interventions to help the remedial services and that helps with small group instruction and the interventions that are built into the day as well as the accelerated opportunities are we doing interventions at the high school also because what I've been reading is that it has affected the math learning to the point where when the student goes into high school they are ill prepared for a high school math classes so Madam president Madam chair thank you for the question yes we do have interventions going on during the school day at Adams City High School and at Lester Arnold those can be encompassing of the daily interventions that they have that are built into student schedules such as the math fellows and the class that they have to a math lab that students may experience during a core block of their day to having small group instruction where they may be working on Alex as an intervention platform they may also be working through unit recovery for credits and or assignments that they may be behind in as well as credit recovery opportunities our tutors are both in person and we have some that are doing Services remotely we also have Partnerships with um in addition to paper we just lost the name of it oh principal Garcia made looks to you not blueprints um the online one that is Alex uh Khan Academy was the other one what has some self-paced guided lessons for students and tutorials that they get to engage with to be able to help get a gain a deeper understanding of learning and so all of those options are available to our students okay so what what can Dak actually look at that would help facilitate some of this where Madam president Madam chair thank you for the question some of the pieces we would look at I would encourage us to look at the progress monitoring dashboard that we have between Adams 14 and tntp that helps to monitor the six major goals that we have established within our partnership one of those is around the growth and achievement of our students to be able to see how they're moving and how we're anticipating that they're going to perform on state Assessments in addition to us progress monitoring the interventions and really the high quality instruction to see how students are responding to the instruction they're receiving is really going to come out in the progress monitoring in that dashboard so I would encourage US during our uip subcommittee to be able to look at that platform our board members have access to that and we can also make it live for our DAC members in the subcommittee to be able to look at us well that would be fantastic thank you for that one of the other questions we had is where do we stand on teacher positions what where are we are we still using a lot of Subs institutes are we still hiring teachers are we having problems getting teachers Madam president members of the board I'm going to defer to Dr McKenna he is our chief for HR [Music] Madam president Madam chair thank you Dr Lauria so with the exception of two of our campuses our staffing actually really looks really well compared to other districts most of our positions other than at Central and Adams City Middle School are filled we have been working with them on contingency plans we just are pushing out you'll see it this week a new robust uh platform media campaign for both of those two schools to fill these last vacancies we've been working with our partner universities and letters have been sent to all of their graduates so and then we've been visiting these universities continually and we also have additional visits this coming week to staff up those two schools we have been very successful for the most part more now this last month than previously with utilizing our substitute ESS system uh and providing more support to the subs that we get in place are we where we need to be absolutely not but we are working hard and we're hoping this new initiative will gain some traction we also have several um big job job fairs that we're doing as standalones we are going to Puerto Rico in early December we've already started pushing uh word out to Puerto Rico we have interviews already lined up in Puerto Rico I it's very unfortunate that Puerto Rico is being devastated or as devastated but it is our opportunity to go in there and get high quality teachers both Dr Boughton and I have done a lot of work recruiting Puerto Rico teachers over the years Puerto Rican teachers with a lot of success and we already have applicants that are are signed up to interview with us thank you that's good information to know yeah that's great I would like to add um Dr McKenna it was really appreciative to receive the report I think um we got it in our weekly updates about the um like each School in each grade and where we stand with um hiring of Educators is there is it a lot of work to provide that update to us a little more frequently and then maybe include Doc in preparation for their meetings um Madam president not at all that's a running document we updated daily and constantly that is our blueprint of where we need to go and where we need to focus so not at all we can get that as often as anyone needs it thank you okay thank you the next question is do you have any questions for us or do you have any assignments for Doc this year that I can put down and we can start investigating either budget wise unified Improvement parent engagement and yes um that's a no-brainer I think yeah are there are there specific things or are there thoughts that you have that could help us evaluate how we can get more parents involved in what's going on in the schools Dak is going to be present at Adams City High School on Friday for their trick-or-treat event we're also going to Central Elementary uh because like everyone else we were having a very difficult time getting deck and Sac members any help the board can give us with that it would be greatly appreciated because we are a parent organization is a place for parents to come and have a voice in what's happening and I don't I I don't understand why the parents aren't you know the information isn't getting out there through the principles or through the schools or something because we we have more ESS staff the show up to DAC meetings the parents and we really need to get the parents on board so I'm making every effort that I can as the DAC chair to make sure that we are if I know about an event I will try to get back to that event so we can have a table and they created the district created us a fantastic flyer that is a recruiting flyer more than just an informational choir and I think it's fantastic so that's awesome um yeah I'll open it up for comments I know for me um I've noticed the same and and it is um required by law that we have Sac so um in our discussion later today when we talk about school assignments I um had mentioned during doc it might be helpful for the board to kind of push when we have our check-ins with our principals like where are we with Sac do you have one how many members are there how often do you meet um for me a big thing I'd like to push as well is um a universal calendar it's it's hard to keep up on everything and when it's happening um I know we're really lucky because we have that insight and we have Ramona to send us invites to when things are happening but nobody should have to dig for that information about when it's happening where it's happening um things like that yeah and I would uh just like to add that I think one of the strategies we can use is ask our parents right like what is it that's a barrier and coming into our schools and partnering with Dak and um you know I think that historically our education system in general hasn't done a really good job of um providing welcoming and safe environments for our families and so thinking about going back to kind of like the root causes and just asking our parents like what is it that is a barrier are we providing safe and welcoming environments as school leaders as teachers and then going from there on to okay now we can go ahead and attend different school events and promote what we're doing and things like that but I would I would say also partnering with our family and Community engagement personnel partnering with them and seeing if if possibly apparently liaison you mean apparently liaison's yeah um and to see how you guys can create some kind of a plan to um to engage more parents I too was going to mention that we do have a department right that that's their sole job is really to look at parent engagement and it would be really nice to probably invite them and have them meet with DEC and see what strategies they're working on and how you guys could partner together the other thing I would like to do and it's something I've requested in the past is to have an opportunity where now there's three of us but we can't tell three me at the same time but we're bilingual and we would love to meet and and have an all-spanish get-together with parents um I think it would be really nice to have a DAC meeting per se that's all in Spanish and invite Spanish speakers and have us there to be able to communicate with them directly I think that that would be very appealing because we've been asking for that for a while and I think that this is a good time to to start bringing people back and start explaining to them and in a way that they understand from us as to what's going on the state of the the district right now and how we can how they can help support us by attending the sex attending deck and participating in the schools a little bit more and how we can you know what should I say motivate others to participate because I think that's the problem for years and years people have been demotivated we know as parents at least I do for a while there I was demotivated I was not being motivated by any means as to why I would participate and what is I guess what is the end result and why would I give up two hours of my time on an evening after I worked two shifts to come here and do what right so we need to do a better job of coming up with a plan like Janet says let's go back to asking them what works for them and um how we can you know help and at least get those first ones initiated and going and have those conversations going I don't think that that would be too much I don't know might be too much for some of us but we will make it work um to be able to have we ever thought about going back to 2019 oh I remember those they started having Community meetings at the high school no not at the high school at every single school that's right they had these meetings that's right and I attended two of them one was at camp and one was at Kearney and they were listening meetings they were not telling you stuff they were for you to come to the meeting and give information to the district and they were well attended uh the one I went to at Kemp Elementary I remember it was done in Spanish I was an English speaker so I had to wear the device it was an eye-opening experience to hear interpretation in that manner and so I think uh Janet's director Janet's statement about meeting them where they are and speaking to them in their language is a crucial part of what we need to do but I think these listening meetings maybe we should look at maybe reinstalling those and we were supposed to do three meetings and we had one at each school and that's over and then started yes yes I remember and it was exciting to see people being so excited and talking about things and putting putting ideas up that they really want to see so just a suggestion and that's all the questions I have for you tonight too Lucy thank you so much miss Connie madam president of the deck it's uh always been an honor to serve with you all these years and I'm so happy to hear the um you care so much I really appreciate everything you've done up to now miss uh thank you miss Connie um I had a question I don't know who this goes to as far as because I was part of the doc and some of the things uh as a parent what one is we do need to build that trust maybe you know also time there's like we need to Value the time of our parents when we think of some of these sack Stacks I mean I remember the SEC when I was in high school and I was part of the student SAC at the student accountability committee at that time in my high school and some of these some of these ancient laws that you know the state in our education system don't apply to us anymore some of our parents work two to three jobs it's hard for us to get there sometimes um I don't know if it's a like in a lot of other committees that we are also non-profits uh we offer stipends to some of the parents to show up to Value their two hours there along with their dinner I don't know if that's a possibility or I don't know how it works through a district uh perhaps even offering some kind of stipend um to Value their time because some of these people like they're bringing they're coming with their children uh sometimes we have to come home and cook like Maria was saying coming from work just to uh and that would be one thing is uh that's listening to our our parents building that trust that has been broken for years um and I'm I really hope that I am honored really to sit here before you with this amazing board and this team to be able to bring these changes to our community so those are just my thoughts and I don't know who to ask about that if that is a possibility thank you thank you madam president members of the board um director Molina that's a great question I'm actually um following up as you know taking notes following up to um um with my key finance officer to see if there are any possibilities so we can come back to that uh there are very there are a lot of specifications in in constrictions on how we can spend some of the funds but uh we'll look into that because that's a great um a great idea we want to honor their input and their time and also as far as meetings if I may mind process and some of the comments Ms Connie was making about the meetings we already have some uh very well attended meetings that are starting to happen at Central Elementary through the community um the the Kobe schools model and so those are happening so what I'm gonna do is I'm gonna connect miss Connie and the our director Mr Matias so that we can also combine those because as we look forward to expanding the community the Community Schools model to other schools the the goal is to to include their input the parent input into engagement in a genuine manner so we can start there so that we can bring back this this meetings happening at the schools but we we have that one already happening and they have several a month because it's through the work that we're doing to implement Community Schools um again thank you for your time tonight and I appreciate the opportunity and the fact that you're meeting with us quarterly that's fantastic we so appreciate Doc and appreciate all the work because aside from the meetings I know there's lots of external work that's being done so even if we look at Financial thing um like like an internet stipend or something just like various opportunities would be great um one thing I wanted to add too as we continue to rebuild trust and and rebuild a lot of the relationships that were broken um I I encourage us to work closely with the City of Commerce City because they've had a lot of um city-wide activities like the Fall Fest that just happened or they just celebrated their 70th Anniversary but just so we're on the front end of that and maybe we make sure we include Doc and that as well because thus our community they show up there and that's just another opportunity for us to do community outreach Mr Amador did you have any questions or comments okay great well thank you so much for um Coming Connie and and for all of your work and and providing those questions you're welcome um next on the agenda we have connected presentation um Dr Lydia are you doing that or okay yes Madam president members of the board thank you um today uh you're gonna hear from Mr Gary he was here two months ago maybe or three okay so yeah you've been here a couple of times already and um I I am very pleased to inform that we have had a lot of traction with the um with the work uh in to redesign how we are educating our students that was a charge that USA board um gave me and we have had a lot of traction there has been a lot of there have been a lot of meetings a lot of people involved so I'm gonna pass it on um as you can see here we also have um you know several members of the of the main group The Cadre group uh the ones who are making it happen and I'm gonna allow them to you know as they share to introduce themselves for the record and um and then just hear the great um the great things they have accomplished thus far so I'm again I'm very pleased with it and Mr Gary if you want to take it over or Sheila actually foreign there you go all right apologize for that so I'm joined by several of my colleagues specifically Dr Josh Cochran who's our assistant superintendent Mr Ron Ruby our director of Career and Technical education Mr Chris Garcia our principal at Adam City High School Mr Tom deguero or principal at Lester honorable high school and one of our academic Partners from connect ed Mr Gary halklander so he's the president of connect Ed and again we're here tonight to be able to provide you and our viewing audience with an update on the academy work we've been completing for our secondary program we're going to begin tonight with a presentation followed by a short video and then we're going to end with the questions and answer session our materials have been shared with you via board docs and we have prepared a folder with some of the handouts that we're going to be referencing during tonight's presentation so at this time I'd like to be able to turn our presentation over to Mr hoaglander from connect ed thank you so much Madam president members of the board Dr Lauria other colleagues I'm delighted to be with you this evening and I want to begin by also acknowledging my partner in doing this uh Miss Russell Weiss who has been with me throughout this journey that began now five months ago with an initial presentation to you and I also want to emphasize this sort of evident from who's here tonight this has been a team effort um that has engaged District leadership site leadership teachers community members so it and that's what it takes to do this work I we work with now we work in 11 states around the country with more than 30 school districts doing the kind of work that you're doing here and if there's one lesson that we've learned it takes a community to do this work you can't turn it over you can't turn it over to Ron or you can't turn it over to just Chris and Tom it takes everybody to to make this work and if I can make the clicker work [Laughter] which it doesn't seem to be there we go um I just want to set a little bit of context for what you will hear from all of us uh this evening the word Academy or the word pathway means lots of different things to different people when we presented to you initially in May we emphasized that the basic objective of creating four academies at Adam City making that accessible to Lester Arnold we'll talk a little bit more about that as the evening goes on um requires a comprehensive approach this Career and Technical education is a critical component of this work but this is much more than a career in technical education initiative it's really about transforming the high school experience for students at Adam City and at Leicester Arnold and so as we think about this work and the kinds of academies that you would like to create at Adam City and at Lester Arnold keep these four core components in mind and like you know they don't think the clickers working there we go uh so are you going to just advance okay thank you um so the first component of each Academy is the core academics um the math the science the English the social studies the World Language and here's the hard part taught differently much more emphasis on real world application performance assessment project-based learning easy to say hard to do the second component is a cluster or sequence of Career and Technical education let's talk about that there we go usually at least three preferably four courses in a cluster in a sequence in information technology in Engineering in architecture and construction so that students can take up to at least one Career and Technical education course each of their four years in high school thank you um and that cluster or that sequence is aligned with the core academics all of this is organized around a major industry theme like Health Professions and the the objective is to create a really coherent experience in each of these four academies that aligns and integrates the core academics with the Career and Technical education that is surrounded by a third component which is a Continuum of work based learning many people think of work-based learning in terms of internships that's an important component of work based learning but we like to emphasize building a Continuum of experience starting with mentoring or job shadowing in ninth grade evolving into internships paid or unpaid preferably paid as well as school-based Enterprise so that students have access to a range of work-based learning experiences that really culminate with an internship in their junior or senior year the fourth component is personalized student supports so attention to College and Career counseling the social emotional needs of young people and ideally accelerated instruction in Reading Writing and Mathematics we already heard this evening the challenges that we have in front of us You Are Not Alone every District every school in the country is struggling with this issue and if we don't provide accelerated instruction we're setting students up to fail so as we talk to with you tonight about the way the academy effort is evolving please keep these four core components in mind and approach it as a comprehensive approach to creating a really different experience for high school students at both Adams City and at Lester Arnold so as Dr Laria indicated we have been very busy since we first met with you in May my colleague Rocio and I have probably been here at least once a month if sometimes twice a month over the last five months and this is a quick summary of what we have been doing over that period we started by visiting each of the schools we visited Adam City we visited Lester Arnold and we visited two of the middle schools as well um we conducted a series of stakeholder focus groups we did a focus group with students uh fascinating the way they perceive uh and this was both Adam City and Lester Arnold students together we conducted a focus group with two focus groups with parents with Educators we met with post-secondary Partners Front Range Community College and then the community Advisory Group which included employers met in July one of the first things that we began to do and you'll hear more about this from Ron Ruby in a little bit is to work with the district and the school sites to begin to develop what we call a graduate profile um this is what do you want students to know and be able to do when they graduate from Adams 14.

I'll yeah I see you a CER education October 25th 2022 at 7 o'clock p.m. uh Cindy could you please call the rooll here you're good present present here present Mattis meow present mitler here all right and Mrs miter could you please Le Us in the pledge to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liy and justice for all Dr H are there any items to be removed from or added to the agenda tonight um the agenda is accurate however on two of the agenda items I've made an edit since it was posted on Friday one of them is to the Personnel report there was a person that we were hiring that person um we've removed from the report and the second edit was Sue pointed out that in the donations the donation for the districtwide mentoring program comes through beefy but it's actually chip in that makes the donation so we made that swap on the agenda the agenda is now after all right thank you all right first item or next item on our agenda is our celebration we would like to invite um Mike theel and Austin tosky with their group um from education Pathways hi I'm Austin savitzky and I'm Mike theel and we are the two education Pathways teachers at the high school so the state of Illinois addressed the need for future teachers so one of the Avenues that they have um sought after was hiring us Mike and I to do our class and in partnership with wansi we're offering to two dual credit classes this year at bavia high school one of the really cool things that we got to do is design our own classroom so our students that are with us now some want to be kindergarten some want to be all the way up to 12th grade we have flexible seating that the kids get to design their own classroom as well as some really cool Tech tools that we get to use and the kids get to I in their lessons so we're uh one really cool thing we're one of five area schools that has this program so it's pretty cool that we have this program um but who better to hear about it than from some of our students so here they are go come on hi I'm Mason Smith I'm a senior here at bavia high school I'm a part of the Ed Pathways crew obviously and um I want to be a history teacher one day so one of the greatest things in the future future Ed Educators program is the observations where students are placed all around the district in different grade levels and they observe the teachers for the day and see how they run their classes and it's really helped me as a student and a future teacher to figure out what I want to do as a teacher awesome uh hi my name is Anna schlaman I'm a senior and I want to teach element education um one of my favorite parts of the class was our actually our midterm lesson plan um this was broken up into six steps and each step like built upon the prior and um uh so we the lesson plan I chose to teach kindergarten and it was all about like feeling textures and it was very exciting and the other kindergarteners I mean the other kindergarten teachers chose to do things with like the five senses so it was very enjoyable and it really like helped me narrow down what I want to do in the [Applause] future hi my name is Katie Preble um I'm also a senior and I'm looking to major in early childhood education um one of the other things we get to do is our guest speaker panels that we have on Fridays so we've gotten to look at a lot of positions within the district like we've talked to our superintendent um our community outreach coordinator um even counselors within our school and and going in like as a person who wants to go into education it's really interesting to see different positions that I've never really thought about within a district um I also feel incredibly lucky to have this opportunity because um with looking at different colleges that I want to go to this past year um when I go on tours or to college fairs a lot of the schools like brag about how their education programs put you in the classroom like your first or second or even your third year being at that school and it's incredible that I don't have to wait until I go to college I get this experience as a senior in high school [Applause] so as you can tell Mason Katie and Anna are exceptional young humans and future teachers so we're very lucky to get hang out with these three but we also have 47 students currently enrolled in our intro class which is amazing right so with that being said our intro class is the foundation for education in the spring Mr T and I get to teach another grp group of students so these guys are getting three credit hours with us for their college transcript and in the spring they're going to take their clinical experiences and we have about 40 students enrolled in that class so an additional three credit hours where they're going to be in the classroom three days a week earning um 45 hours of observation time and that is really where they're going to narrow in on those experiences so six hours of college credit by the time they walk out of our classes that's amazing so this has been awesome so far as Mason said we've had two observations of the three that this semester where um we've placed students in over 80 classes within our district um and it's been awesome uh seeing the students being able to go in those classes teachers welcome them in guide them Mentor them um and we're just really uh Blown Away by the outpouring of support um by administrators staff teachers within our district and um we're very excited for this and the future of this and uh see how we can continue molding uh our future Educators so thank you guys very much for having us tonight so thanks thank you thank you so much that was amazing thank you that's amazing uh next item on our agenda is public comments uh so welcome to the meeting of the Board of Education everyone who wishes to address the board please see uh Cindy Rodriguez our recording secretary so you can submit your form for addressing the board uh please put your full name and address on the form were required by state law to keep a detailed set of minutes uh in general the board doesn't answer questions or engage in dialogue during the um public comment doesn't mean we don't take your concerns or comments seriously the board values active Community participation in our endeavors and encourages people to engage using all of the appropriate channels and systems designed with your input in mind uh we're not involved in the day-to-day operations of the district and so we don't um engage in the district business individually but if you have spefic specific questions or would like to further engage with the district you can submit your questions using the link on the website and an appropriate staff member will communicate with you so I'm going to hand it over to our um Communications manager Holly dman and she'll go over the procedures for public comment thank you president dremo speakers will be called up in order of form submission the first form received is the first person invited to speak when your name is called please come to the podium so that you can be heard all individuals speaking will be limited to 3 minutes the three minute timer is projected onto the screen and will start once you have settled at the podium since it might take you some time to get there tonight um at any time during this meeting written comments may be submitted to our recording secretary Cindy Rodriguez at my right speakers should conduct themselves with Civility and respect toward others in this room our first speaker is good point of clarification online it says that those representing group can so a member and I present put together a minute speech inste of two forms set one minute timer for of comment four and five yes you may have five minutes okay our first speaker is Stanley Oak well thank you it's good to be here good to see friendly faces first of course I always want to thank the staff for the fantastic job they do every day every year all the time and um of course the board for its involvement and inviting me here tonight giving me a form uh my main point is bavia needs a yes vote on the referendum we need it for the students we need it for our houses we need it for the assets of the district we need it for the good of the community so please vote Yes I think specifically the Board needs to be thanked for some very difficult work on a decision that boards have known about for a long time and uh I'm sure they knew it was going going to draw controversy so it's not easy but the board Rose to the occasion and did what's required and presented a very financially stable and favorable outcome I'm better speed up here um okay an old man at the podium means you're going to get a history lesson right um so now I'm really talking to the uh Community not necessarily the board this all stuff the board knows HC Storm never should have been built where it was or how it is uh it was built on a swamp um it was horrible traffic pattern uh very poor construction management in 1978 uh and we bore the price of it within years of that completion of the construction Louise White bad educational layouts structural Integrity issues um both schools suffer from poor entry security that's big today build on the cheap truly was like our high school was built on the cheap there's no denying that uh it has very limited handicap access very limited special education Provisions layouts focused on Trends in the 70s not suitable for today this board spent three years involving 150 community members in order to come to the conclusions they've come to touring facili and reviewing Architects engineers and Educators all concur this referendum is required and deals with safety school safety requires building floor plans difficult visibility inside a building is dangerous location of the library location of the gym location of the lunchroom spells for safety and if they're in the wrong place bad things happen to a lot of people previous boards and administrative staff knew this and applied workarounds that just no longer suffice I got four seconds sorry um so anyhow um sorry uh your vote Yes is going to protect your assets the assets of the school district it's going to provide for the children in our community and bavia needs a yes vote thank you thanks [Applause] St our next speaker is Peggy Scoopa hello again my name is Peggy Scoopa and I'm a PA professional in the district for 10 years the Tavia Public School support staff has been underpaid for years it was difficult for many of the support staff to see substitute teachers and permanent building Subs getting another pay increase their pay was just increased at the beginning of the last school year why are substitute teachers the only people you are concerned about giving a competitive wage to why do we need to wait for another District to raise their pay why can't Pavia be first I heard Kathy Dremel ask at a recent Board of Education meeting why can't Pavia be at the Forefront why can't Pavia show their employees what their value is in their paychecks we can't wait until 2025 St Charles Board of Education just voted to increase their pay sub pay on October 18th does this mean bavia is going to raise theirs again to stay competitive our pay has not been increased as we watch the sub pay go up again you raised the starting pay for support staff a little last year but you have not adjusted the rest of the staff that have being that have been here doing the job your employees are here to tell you that we need cost of living increases there are other districts and other industries that have raised their pay knowing that is what they need to do to retain their current employees cost of living is on the rise and we are feeling the impact every time you turn on the news or read the papers we are reminded of the ever increasing cost we are here to ask you to consider your employees and hear what we need we have heard numerous times that the teachers think of us as another teacher in the classroom I recently found an article in education week called par professionals as the backbones of the classroom they get low pay little support we are not compensated nearly enough for the instruction that we are giving to the students while we don't expect a teacher salary we feel that we deserve more we are partners with the teachers we know where we need to step in and when this comes with years of working in the classrooms we not only provide instructional support we provide emotional support we are a friendly face to students and sometimes a trusted adult that the students can come to talk to we build relationships with students in our buildings St Charles and kin have a clause in their contracts for longevity for their support staff and are paid accordingly St Charles has a pay scale for TAS which is what they call their Paras for staff with degrees bavia has neither of these these these items would help contribute to why other districts are getting paid more than bavia employees other districts employee contracts are available online for anyone to look at a TA in St Charles starting pay is $116.90 bavia pair professionals get1 1467 and my pay after 10 years is $16.10 which is way below what it should be after speaking at the last board meeting I heard from many teachers employ employes and parents of our students they told me they support us and asked how we can help our fight is not [Applause] over our next speaker is Martin burn good evening during this time of a frightening increase of racist queerphobic and other deeply problematic incidents at bavia high school it is apparent that the board and District feel that they are doing enough or maybe even too much to fight the hate that plagues our district you are not doing enough in fact you are failing you are failing at the most essential responsibility you have to ensure the safety of BPS students the students victimized by this everyday trauma experienced at school because of Any aspect of their identity and the district's inability to control it know no greater Advocate than Amber jersa while trust between School administration and marginalized students is quite low many students including myself regularly turn to Mrs jza to report and discuss these traumas Mrs jza does more for marginalized students in a day than you all have done all year she also contributes to the little diversity in BPS staff but instead of valuing this tire this tireless Advocate and so many others for students like me and marginalized students the district and the board have decided to antagonize her and punish her I have paid very close attention and let me tell you that what you have put Mrs jersa through for standing up for people who are vulnerable and people who are hurting in the district you oversee is stunning and it exposes this empty notion we hear time and time again it's a beautiful sentiment that you belong here but it's just not true how do we belong here when our district leaders are so hostile to the people fighting for us mostly at these meetings all I hear are the great things happening in this district and there are so many there are so many great things happening here every day there's no doubt about that but there were also major issues and time and time again we hear District administration essentially tell us that enough is being done and it bewilders me how anyone who has sat through these meetings as I have and I certainly as you have could come to that conclusion we know that there's a website we know that there's a statement and we know that there's an equity team that meets occasionally and all these things are great but clearly they are not working in the way that we need them to we have organized we have rallied we have written we have spoken we have cried the community which you serve couldn't be any clearer we are in desperate need of diversity equity and inclusion in our district and for our district leaders to take the action we so badly need for this to happen thank [Applause] you our next speaker is Mandy Stenberg all right um good evening board members and administrators my name is Dr Mandy Freda Stenberg I'm a professor at Northern Illinois University and more importantly a parent of a student at Grace MCW Elementary and Vero Middle School um in addition to being a BPS 101 parent I'm also a Girl Scout Troop leader and I serve as the volunteer Service Unit manager for Girl Scouts of Northern Illinois Service Unit 410 which represents all Girl Scouts in the BPS 101 District um I'm joined here tonight by a number of volunteers and participants in Girl Scouts and also Cub Scouts here in our district and we're here to request a change to policy 8 colon 020 categories and priorities for Community use of school facilities um so as you know or maybe this is a long time ago um a sent agenda item vote by the school board on March 24th 2020 um changed the official classification of groups like Girl Scouts and Cub Scouts and classified us as nonprofits that predominantly serve the constituents of the district under the new fee structure our organizations now must pay at least $7 per hour to rent space in our community school buildings which provide a safe meeting place for the children who attend those very same schools this policy change hadn't been enforced the following two years um but it has begun to be enforced as of this August and it's having a direct negative um impact on our troops ability to serve our students and also on volunteer morale per our district director of operations and our CFO our total rent rental usage fees for Girl Scouts of bavia in the last normal usage year which is 2018 2019 came to a total of $3,548 to put this into context that amount represents more than 50% of our service units entire annual budget so for us it's a big deal to put it further into context that same amount represents a negligible 7% of the district's total facilities budget and less than 0.002% of the entire budget for the district if policy 8 colon O2 were changed and our organization were moved from category 2 into a non-fee category the school district would still have 99.8% of its budgeted $1.5 million surplus in the upcoming budget and the 330 plus bavia Girl Scouts could continue to serve the community and have access to the life-changing opportunities and experiences that they take back with them every day into their classroom communities in BPS 101 our district-wide strategic plan which I really like includes a commitment to collaboration by developing Partnerships that increase opportunities for students and Foster Community Pride strategic goal number four Partners in achievements specifically states to engage families and the community as vital Partners in the education process Girl Scouts does this we provide caring relationships and activities for all girls the impact of which is seen in community service projects that often directly benefit BPS 101 I want to highlight two recent projects that provide really great examples of this partnership first is um comes from Troop 1675 this troop planned funded and completed the installation of a very popular GaGa ball pit at Louise White School a project that repr reprs a cost of $3,500 and more than 80 hours of work from the Girl Scouts their families and the Louis white principal um another great example comes from Troop 712 from HC Storm they made whisper phones for the reading specialist at their Elementary School this collaboration came out about precisely because the troop was meeting in the school so troop 712 met in the Commons area and teachers would walk through on their way home chat with the troop learn about their goal goal and share needs in the school as potential community service projects for the girls now for the last 110 years Girl Scouts including the over 100 registered adult volunteers right here in bavia have been working to build girls of Courage confidence and character and I'd like you to hear from one of them now hi my name is Leah and I'm a sixth grader at Sano middle school and a graduate of Grace McQueen Elementary School I've been a Girl Scout since kindergarten and want to share a few things that you might not know about how our troops work first Girl Scout Troops are girl-led this means we decide what badges we want to earn what service projects we want to complete and what experiences we want to have our finances are also girl-led we Girl Scouts raise the money we need to run our troops through our own fundraising you're probably familiar with Girl Scout cookies when I do fundraising I always like to tell my customers or my supporters um what we're saving money for a we can at Camp a service project to help the community in outing to a local Art Studio to learn a new skill one thing that I don't want to say is that I'm raising money to pay for my own school girl scouts for me has meant a possibility to express myself hang out with friends and do things I love most I hope that you will consider changing this policy so that my fellow Girl Scouts and I can continue to use the money we earn for Meaningful experiences instead of paying to use our own school building thank you for your time this evening and we would be happy to follow up with any of you if you have any further [Applause] questions our next speaker is Kimberly Tarver I also want to thank you all for the work that you do I know it's thankless work and there's great work that you do and thank you to all the teachers and District employees today I Rise to provoke thought regarding the district's Recruitment and search committee process for superintendent in addition to classroom experience the ideal candidate must possess some measure of cultural competence when we see cult cultural competence in hiring We Begin by identifying the knowledge and skills needed by the qualified candidate to lead work and teach groups of diverse individuals in respectful Equitable and inclusive ways Knowledge and Skills related to cultural competence are integral to our district where every District employee and every student has an opportunity to reach their full potential is valued for The Unique qualities each brings and the contributions each can make and where each can enter the classroom or the workplace every day bringing their whole self there to work to teach and to learn I support a process that holds Equity diversity and inclusion as core values throughout every step of recruitment hiring and onboarding representation matters and the search process should include representatives from all key stakeholder groups while I appreciate the community survey I am also concerned about possible embedded bias and and potentially skewed results every individual involved in the process should participate in training or to prevent or eliminate implicit bias including chains of inference based on vague information various types of cognitive error and discrimination and they should be equipped to identify such bias and appropriately interrupt and intervene in a constructive manner finally sufficient time is essential to involve stakeholders in meaningful ways in in the candidate selection process let's not rush this this is potentially a decision that will cost this District over Mill over a million dollars when you consider salary benefits and pension now more than ever it is important to get this right Thank [Applause] you our final speaker is Jeremy kta good evening my name is Jeremy kooka I am a bavia resident with students in Rolo middle school and Louis White Elementary School um I am here tonight as a parent and as an adult leader with the Cub Scout Pack 112 which is mostly comprised of boys uh at Louise White School uh kindergarten through fth grades this evening I would like to speak about BPS policy 820 AP1 categories for priorities for Community use of school facilities and the corresponding BPS policy 8208 A2 rental rates for Community use of school facilities while I feel that multiple groups in Category 2 that specifically cater to students should be re-evaluate re-evaluated in regards to these fees I'm here to speak specifically of The Scouting program as you are aware the community usage fees went into effect starting with the 2022 2023 PR school year while the delayed Implement implementation of the fees due to co was greatly appreciated the reality is that the fees regardless of when they were implemented make it cost prohibitive for our club Scout Pack to continue to use Louise White for our meetings if we were to continue meeting Louise White spaces our fees would be $728 every year in an average year we already hold over half of our meetings Outdoors at the Pavia VFW hall or in our fam's homes finding alternative meeting spaces has been a challenge as implementation of this policy has forced many groups in our school district to seek out new locations now spending $728 to use BPS facilities while they are not in use may not seem like much it can constitutes 28% of our budget um as Mandy said uh from the Girl Scouts um she has been kind enough to keep me informed of the ongoing discussions with Representatives at BPS I understand that there are costs associated with groups using the school in the form of energy usage and back office support um that being said after combing over the budget that fees the fees would appear to be overinflated in regards to the cost of coverage interestingly one thing that I have heard repeatedly from BPS staff members is that energy costs are rising and therefore costs need to be recouped for facility for facility usage yet the 2023 budget has a 3/10 of a perc decrease in the electricity cost budget budget and a 23.7% decrease in the natural gas cost how are these fees determined are we keeping in mind that we are contributing to the school district through property tax that being said there is more I feel to focus on than just numbers our CB Scout Pack contributes a lot to this community we help pack meals for Feed My Starving Children we give back to the bavia community through a food drive for the bavia interfaith Pantry participating in the annual bavia Riverwalk clean up the never- ending trash collection along Route 25 through the adop the highway program we par participate in ceremonies at the VFW as well as help them with projects around their grounds I ask that the board please consider moving our category to the category one fee structure thank you want to thank everyone for coming in we want to assure you that we've had a chance to hear you and that we um really value your feedback so thank you all for coming in tonight uh next item is our BPS Partners so I would like to invite Todd Swanson to the podium good evening everyone as the leaves Begin to Fall and the outside world arounds us moves into its season of dorcy it seems that the lives of our Educators continue on their ever hectic day-to-day Pace many of us are eagerly awaiting the festivities at Halloween holds with the promise of costumes and parades and parties in our elementary buildings even though I have to admit I'm a little anxious to see all those ghosts and goblins in class on Tuesday morning after a night of candy and Frolic however when we look through an equity lens we can't forget that there are those who choose not to take part in the October 31st tradition it could be for personal beliefs financial reasons or because loud noises or confining costumes create a sense of panic for them no matter what we can't ignore the fact that we need to ensure that we are constantly asking ourselves whose voice is not being heard in the things that we are doing in our schools this question must be asked by me as an educator by building level Administration central office administration and even you as the Board of Education not just with something like Halloween but even as but even in all areas of our educational system that is one of the most important things that our work so far with Equity has taught me recognizing whose voice is not being heard and going Beyond just the recognition of it but actually doing something about it speaking of voices being heard I would like to thank the members of the board who share that Vision no greater recent example of this guiding your work was when it was decided to have not only to not excuse me to not only have two focused groups of teachers meet with the superintendent search firm to help build the profile of our next superintendent but also just a few weeks ago in a special session when you chose to have the teams of stakeholders be involved in the interview process for our next superintendent one of the loudest and clearest messages that I've received from the members of the Bea is the importance of that Collective voice being a part of that interview process your movement towards this vision of equity and looking for The Voice that weren't being represented LED you to make the right decision to allow that to happen we know that each of you serves as boardly aison to one of our school buildings in each and every one of those buildings are a multitude of voices some that have been heard and others that have not we as teachers recognize that being a member of the board of education is not your full-time job even though it frequently takes up the same amount of time one thing that we would all love to see if you haven't done so already is to have you come into our buildings and seek out those voices in the buildings you represent what are those voices telling you what are you seeing whose voices are not being heard visit your buildings lrc when it's full of students to see and hear what we've been telling you about the important work our lrc directors do with limited support throughout the day stop by a do classroom or an El classroom to see and hear everything our teachers and Paris are doing to change students lives every day sit in on a specials and explor atories class to see firsthand the phenomenal things that kids are doing due to the amazing teachers and Paras in those classrooms sit in the teachers's lounge during lunchtime and begin to bridge the gap between you as a board member and you as someone looking to hear from staff about day-to-day life in our buildings I know that is asking a lot of you and for some of you it might even be impossible for you to be into your buildings during the day but I guarantee the relationship you Foster by making those connections in your building will will come back tfold positive relationships make the times when we have to have difficult conversations a little less difficult the next time we meet in this setting our world could look very different people in our community and state will be using their voice in the most fundamental Democratic way that they can and that is by voting our community will be using its voice to decide which way a referendum question will go the voices of our members will be heard when the outcome of the workers rights amendment is revealed and the voice of all voters across the state will determine legislative leadership in local elections all the way up to that of our governor I hope that each and every one of us here in this room tonight and at home throughout our community uses the power that our voice has when it comes to Casting our votes on November 8th while it's become easier to hear why someone shouldn't vote for someone or something on a ballot I'm more interested in how my vote will allow not only my voice but those who may be underrepresented will be heard and validated every vote counts and every vote represents a voice no matter who wins or if an initiative fails or passes I hope we all realize that whatever the outcome of this upcoming election there will be those who feel like their voice was heard and those who will feel like just the opposite it's how those who are victorious recognize and strategize a way to help those who feel their voice wasn't heard that will hopefully send the message that we are all in in this together as a human race and not just those on the side of a political party or an initiative so with that for now I'll simply close by saying let your voice be your vote thank you very [Applause] much next item on our agenda are committee updates from board memb so er mler will start with you sure um I just wanted to to provide everyone with a bit of an update regarding um the superintendent search um I am the liais on to the board for that search and um thank you so much for your comments tonight on that um I want to say that we're going to let the um the uh Consultants tell their story about um that Journey that we've been on further in November but I did want to kind of touch upon something TD mentioned earlier which is adding an additional step to our uh interview process and drawing in some important stakeholders into um our interview selection process so that is um exciting news to me and hopefully everyone else um I wanted to also talk about um the equity team meeting um that took place earlier this month and just kind of go through some um topics that were discussed briefly um the team honored the work of the ad hoc Dei groups and encouraged their continued work um the team came up with a plan to fill vacancies and expand the committee in the future to include more stakeholder groups um the team recognized the district as an aort committee to be intentional in its efforts to ensure that bipac um and other marginalized Staff feel valued supported and recognized and for those of you who don't know what bass is it's black indigenous and people of color and the team agreed that there's other work that they can be doing between meetings to accelerate the process um and I also wanted to mention that Bick will be meeting uh in two weeks and that's all thanks eron Craig so um I'm now a part of the capital projects committee meeting we effectively had a very good um kind of kickoff for the new group that's coming together and talking about it uh we went over the status of kind of some existing projects um in particularly the uh stadium bleachers and lights um it's been a good uh thing to see as a person who's kind of participated in that and some of the fun things that kind of occurring out there and that me personally I feel like that was a very good decision to kind of move forward with that for student safety and and um and never mind just the ability to kind of be able to function over there a little bit better also talked about um upcoming Capital Improvements AGS and J JB Nelson and the RMS servery cafeteria which have been planned for a while um but we're kind of continuing to move forward with kind of um goals and objectives that we're honoring to keep moving forward regardless of how the kind of referendum turns out and then we also talked about planning for years 2024 and 2025 is really highly dependent on how the uh referendum uh vote and so once we know how the taxpayers have decided things should be we'd be able to continue to plan but right now we're focusing on next year regardless because projects to get out to bid and we have to figure out what things cost and get things going all right thanks Craig M CAC met last month it was our first meeting um and it was kind of exciting uh they're putting together they put out a call for subject to area leadership team members and so we're planning on an Ela math and social studies uh program evaluation process that they're going to start after we put those teams together so the first meeting was um a really great opportunity to see those um Co co- leaders the an administrator and an educator working together to create an agenda talk about um what we need ter in terms of curriculum and assessments and um and then taking steps to move forward so I feel like that the real work is going to be starting we'll meet again on Thursday and start moving ahead with that so um that was postponed until Thursday so I have no news on that beefy meets Thursday but was actually cancelled so I have nothing there um um Hall of Honor I would say get your nominations in that was it pretty light month Dar all right the insurance committee did meet unfortunately for me work took me out of the state so Tony did provide me with a complete debriefing but rather than me just read his notes I'll let Tony share the contents of that meeting what was discussed sure um we did our financial tracker we're on track in terms of our medical insurance plans as what we would otherwise expect and um we did status of our um meetings around the district with staff about the upcoming changes for our medical insurance plans as we're moving from Blue Cross Blue Shield to health Grant so that is going well and uh that was that was the content of that particular meeting thanks joh sounds Christ I had my second resource responsibility advisory council meeting um this is going to be an overview but I uh had submitted my notes to our board secretary who will uh post it in the minute so if anybody wants to see more details they can um we had an update on current projects and the projects for next year however we have not doing any additional planning until we we find out the referendum results um we spent The Bu of our time talking about the selection of our next food service provider um and we have a new Option this year which is a request for proposal which allows us to select based on more on ideas rather than having the lowest bidder uh so we uh explored whether or not there are enough ideas to um pursue this further and we decided that there were so we are going to reach out to identified impacted groups which are going to R everything range from everything from our student ambassadors to other student groups to parent groups and Beck and our administrators and our cafeteria staff um we will reach out to them for feedback and we will um hopefully come up with a request for proposal to send out for uh people to submit uh their ideas and then also we discussed the possibility of moving off the national school lunch program we're going to see the pros and cons of that and come back and discuss that further also we discussed pardon for like the middle school and elementaries correct yeah because the high school is already on school so whether whether or not we want to join them um and that'll depend on whether or not it's advantageous for us to do so um we discussed uh enrollment projections which have changed since the last time we looked at them in our five-year Outlook looks like the um population decline is actually going to level off and stabilize so hopefully five years from now our elementary and middle schools um will level off and possibly be increasing by that point um did I get that right the enrollment will continue to go down but enrollment will stabilize at the elementary and middle school met levels but because the high school enrollment will continue decline overall enrollment will go down yeah we have to wait for the smaller classes to get through exactly um and then finally we looked at two potential Financial options in regards to our Capital Improvement fund um we know that we have been behind as far as what we should um have uh spend each year regarding maintenance um when I first came on the board we spent less than $500,000 a year now we are upwards of 2 million and we've been increasing that by 10% annually um and we are looking at increasing that by 15% in order to make up that up um if you look at various recommendations from various groups we should have at least 4% of our budget um allocated for um maintenance and improvements which means we should have at least $4 million so we're trying to catch up on that um the and so the we discussed their pros and cons um the potential downside is that after five years if we increase by 15% there's a possibility that our fund balance will start to decline um which could impact the cost of borrowing money um so we decided to pursue it for now and we may readjust as time goes on and we see what happens so that's it I was completely remissed because we have our student ambassadors with us tonight who are giving us a great opportunity to hear student voice I skipped right over you guys I apologize because we love hearing from here y you're all three here today okay hello everybody it's great to see everybody again um my name is mateline BU I'm one of the student ambassadors and I am a senior at Pavia High School my name is jarit and I am a sophomore at bavia high school and I'm also one of the board members and my name is Zara and I'm also a sophomore so we just have like a few things to talk about today and just some updates of what's going on at the school districts or at the different schools um and then yeah so girls tennis had a great season this year girls varsity tennis won the Duke King conference for the fourth time in a row which is a great accomplishment and then girls JB tennis won also won the Duane conference for the fifth time in a row and varsity won the ihsa sectional title with druth davati securing the title with her number one singles win and varsity had an undefeated season and also sent three girls to state cross cross country also had a great season both girls and boys cross country had great season with many team and individual titles girls varsity actually got first place in decain conference and now they're advancing on to um sectionals and um quinon L and Adam qualified for the sectional meet next weekend which is great and then volleyball is also been doing great they had a great season this we this year winning and placing high in many tournaments throughout the season they also had held a great event called volley for the Cure in honor of breast cancer awareness month and they had many sponsored for that and it's great that many seniors with great athletic careers are going on to college to play volleyball and and there was also some events happening at Pavia High School one of which was the Amnesty International fundraiser amnesty is actually a Human Rights group at bavia high school and we we're actually doing a fundraiser this week and we're raising money for children in Sri Lanka and um basically what's happening is that uh funds are given to teachers and whichever teacher raised the most funds have to shave their head at the end of the week so it's kind of a fun uh fun fundraiser for everyone so we'll see who the winner is um uh we have theater uh teachers and students work diligently to throw amazing produ uh production throughout the year um uh the Pavia Fine Arts Center is throwing a production of 42 second um and have improved um I can't really see that uh they have improved improved um Frost we're welcoming the incoming freshman's um was very successful this year many got involved in varieties of activities throughout the school this will be continuing events as it allows incoming freshman to come to school a day before the first day to walk their schedule and meet the award meet the awesome and crew leaders mentoring um The High School uh the high schoolers will also be continuing to Mentor at the grade school this year working with kids and social emotional learning uh by playing games and being there with uh with students with kids it lets them it let them have someone to look up to and relate to on a more age related level and then so our goal for this year uh we want to talk to various club members and presidents to get their their input on everyday life at the high school we also plan on working with the grade schools and their other principal advisory groups to gather data on their life at school and what could be improved on and we want to work on making everyone feel included in a club or a sport every school so we look forward to working with the board working with all the kids at the grade schools just to gather stuff to make our district even better so that's all we have for today but thank you [Applause] we do know it's a school night we love when people come to our meetings but we also recognize we have a lot of young kids in the audience oh we're going to go on to the report um part of our agenda but we thought we'd take a quick five minute recess in case any of the students wanted to gather up and head home um since it is a school night we didn't want you to feel like how do you walk out you can stay later yeah you're always welcome we love you to stay but we know it starts getting a little late so we'll Recon yeah when the um city council did that were you there when we did no was it when we were all there or Tony and I and then they that's going back I don't know how then to push the button you turn that off is is that it's on any conversation cuz I whed incessantly that there was one thday I to make once every two months meetings anytime but Thursdays e e e we go ahead and Rec questioning a few things the next item on our agenda is our consent agenda which uh gives us an opportunity to approve a number of routine business items all of which are um laid out in board docks so I'm going to ask Mr pi to walk us through the consent agenda yeah our first one is 5.1 it's the approval of the uh September 20th 2022 meeting minutes 5.2 and 5.3 is the approval of our October 4th uh 2022 special meeting and close session minutes uh 5.4 is our Personnel report um I did I I'm going just a little commentary um I did have a a board member reach out to me about a concern because in the same board book there's two Math teachers that have resigned and that has certainly not been the norm for us um I did want to say that acknowledge that yeah that's pretty unique um but we are definitely um in a position right now where we're seeing more people leave education entirely to pursue different careers where they have options like working at home with uh families and things like that um so there are reasonable explanations for some of these um I would like to give a shout out uh to Brian Gamblin um who's one of our admin of BHS because um probably in 2017 it was near impossible to find a qualified math teacher in October to take over position and in the midst of the great resignation um we're actually able to find a very solid qualified candidate to take over in the area of math at the high school level and that's really challenging so I'm really excited because you will see the resignation but you'll also see um the approval of a position um hiring and people resigning and all this stuff um it's really important to note uh this is not unique to bavia this is happening in most Industries and I can tell you uh with conviction that it's happening to all of the other K County districts and Beyond um I had the ability to attend a uh large unit uh District um Association conference several weeks ago the entire focus of the conference was about hiring and retaining staff the large unit district Association uh Dr Hitchens can speak to many school districts it is but it's districts from across the state whether you're in the Chicago region whether you're out in the Rockford region down in Poria or even farther south and we're all facing um the same challenges um I will tell you um I don't know if this is good or bad you can make your judgment but uh we had an HR panel I was not on that um but there were several of my uh human resource colleagues on that panel and uh multiple people on that panel made statements like there aren't any great Solutions out there things like that um clearly as we spoke about uh couple months ago um we definitely need to shift our approach um we need to um have more of a marketing approach and we're going to be working on that uh for this coming hiring season um but I'll tell you too that there's all kinds of districts that have taken on that marketing approach just in the last uh couple of years who are still short licensed staff today um upwards of 20 to 30 teachers not in their in classrooms today um even with that approach so it continues to be very challenging again um when you step back and look um at the big picture and you compare um some of our challenges to other districts we're still in a pretty solid position um I'm very proud of the fact that we have all of our classrooms full and I appreciate um all of the staff and teachers uh that continue to come to work every and support our kids because there is no more powerful and impactful relationship than that um certainly we have some challenges with specialized positions um that require us to do some outside Contracting again I meet with my colleagues in King County um twice a month one in one uh in person and one um online and I was at the uh West Aurora School District a couple Fridays ago and to reiterate we're all facing the change same challenge es and there's not this magic solution we'll continue and I I I can I can assure you that I will continue to do my best um to get the bass candidate pool uh prepared um for each of our buildings um and we'll continue to do that that work to the best of our abilities but the challenges remain um but it is important for all of you to know this is not this is not unique to bavia this is a massive challenge not just in the state of Illinois not just in suburban Chicago but it's Nationwide um we're not giving up um I love seeing these uh uh students that were in uh our boardroom today um that doesn't solve tomorrow's problem but it does it it does have potential to solve problems uh years down the road and and we'll have to continue grinding away at this so just wanted to make those comments because um I had some feedback uh from a board member or two about that so moving on 5.4 that is our Personnel report uh 5.5 is our payroll in bills 5.6 is our destruction of our closed session recordings from April 20th 2021 5.7 we had four significant donations um Dr Hitchens uh noted a board member noted the shift in in one of those donations I think it was board member lock um we also have 5.8 which is the renewal of carbon black uh 5.9 is our uh 2022 school report card 5.10 is our overnight field trips for 2223 from bavia high school 5.11 is the authorization to begin the development of the fiscal year 24 budget and in conclusion 5.12 is the approval of the consent agenda all right any items on the agenda for removal or for clarification right then I would entertain a motion to approve the consent agenda as presented so moved second move by lock second by Meadows all in favor I I any opposed right consent agenda passes the next item on our agenda is our reports hand it over to Dr hit for our standard monthly reports great we have seven reports on the agenda tonight and reports are um discussion items or informational items that don't result in action at this meeting the first two are recurring they're there every month and the board is presented with our foyer request for the month and the treasure report um that you guys review and preparation for this meeting so do you have any questions about either of those for this month no all right then the next one is um information discussion if you would like it but the 2023 24 Cal school year calendar um is posted here as a draft and it has um there is a staff group that reviews it and provides feedback and based on their feedback we did um make one adjustment based on um but it's already included in this one and this calendar is very much just a rollover from this current school year so in the past several years our calendar started to look pretty similar um we just changed the dates moved the holidays around and keep the brakes where they are for the most part um we will send it to Bick uh Aon mentioned we have a bick meeting coming up in a week from Saturday and we'll get some feedback from them but generally the consensus when we talk to parents about calendars is that there's everybody probably has their own version of what would would be perfect but this is the one that we've come to know this one um we're actually a little ahead of a schedule to be able to approve it in November because you have a lot going on in December and so that way um if you guys are ready and you don't have any feedback I'll just bring it back for you to approve but this gives us a month for people to provide feedback including Bick um we know that this one there is local alignment now you would see more of our local districts starting at about the same time we do um and our winter break next year goes back because of where the Christmas holiday fell the like this year we have extra days at that winter break but next year it goes back to our standard two weeks with the two week or the three weekends included um and that and this calendar also has a pretty good balance of the semesters which is important um for the high school staff who might teach a world history class one semester in the same class second semester but have a different number of days and it could be off this one's only off by about two days I would say so it's the most balanced semesters that we've seen in a while it's because of we Christmas Falls makes it nice all right so any questions or initial comments otherwise I would bring it back next week next month next month thank you have another one next week um the next report is um we promised regular updates just because at this point we've been talking about facilities for three plus years and um through all of that Community engagement um you guys landed on a question that you believe reflects what the community um told us in those sessions and um our job isn't to convince one way or the other but to inform So to that end I'm going to turn it over to Tony to discuss what what you will see on the ballot number one number two he's going to talk about a frequently Asked question Tony and I go and present to different organizations we present it to the city we present to um whoever wants us and we provide information and the uh two frequently asked questions are about um why HC Storm and Louise White why are we um demolishing those schools in this um plan and then the second question is really a little uh misinformation that might be out there about what it means to um as far as the tax bill so I'm going to turn over to Tony thank you the Board of Education approved the the question that went on the ballot in August and the question is carefully crafted to comply with uh State Statute often people oftentimes people say you could write a better question and we did actually think of writing a better question but unfortunately um we don't have a whole lot of latitude as to how these questions are phrased and so our concern is if if you didn't hear about the referendum prior to arriving at the um at at The Ballot Box uh and you see this question you're not going to necessarily know what it means is as we've been saying for the past six months or so whatever it is as we've been discussing this question uh the bond and interest tax levy won't increase but you'll notice if you read this question which is rather verbose it doesn't say anything about that in the question uh it says shall the Board of Education essentially uh demolish and rebuild HC Stormer Louise White and do all sorts of work on all of its other schools and issue bonds to the amount of $140 million for the purpose of paying those costs thereof which is a lot of money um but it doesn't say anything as I've said about the bond and interest tax levy uh and that's the reason the reason why that is is again because of the way these questions have to be phrased uh but it's also our commitment to not changing the levy and so gets into why how the tax bill works the levy itself is um is a process that we'll undertake here next month that we do annually and it is a dollar amount a request in dollars as to what the board is requesting to um Bill essentially taxpayers and the bond and interest tax levy itself is determined at the time of the issuance of the bonds and is then calculated as to what how much money needs to be raised in a given year and that's handed over over to the county clerk and then the board has no discretion over how that is charged to the taxpayers the bond and interest Levy once the bonds are issued it becomes automatic uh and once the bonds are paid off the authority to Levy that money goes away this is only for the bonds as you know as the board knows uh we our annual Bond and interest tax levy is about $9 million a year and it has been for some time and the proposal on the ballot is essentially to continue that amount that 9 million do for the next 20 or so years as these bonds are paid off what often times we get in terms of a question is what about interest rates because we all know that interest rates are increasing quite rapidly in terms of the FED rates and then mortgage rates and and all those sorts of things um in fact I was reading an article a couple weeks ago that said mortgage rates are the highest that they've been since 2007 and the interest costs are quite profound compared to what we've been accustomed to these last years two years and so naturally people are asking questions about us issuing bonds and what that impact would be uh again since we are only levying $9 million per year the interest rate is whatever it is at the time that we issue those bonds and we back into those costs just just like saying if you're going to uh buy a car for example and you go to the dealer and and and the salesman asks you what can you afford in this case we can afford $9 million you walk in the dealership depending on what the interest rate is at that given time that's going to determine what kind of car that you can buy you've got let's say $500 a month to spend the interest rate is currently 5% well after you pay the interest what do you have left in principal to pay that's the same equation here so we're going to do our best to time the market we we can't issue all these bonds at a single time $140 million because of IRS Arbitrage rules you can't borrow all that money and then stuff it in the bank although that would be attractive right now given interest rates and what you could earn on on that money um we can't do that unfortunately you have to spend uh 80% of those proceeds within 18 months after insurance and so because of construction schedules and when bills would be paid we'd be issuing those bonds and probably three or four maybe five batches over the course of five years and so that hopefully answers the question that people have about interest rates why HC storman Louise White School um as the board is well aware and um probably the community knows that those schools were built in 19 1978 and those are not the oldest schools in the district they're kind of middle-aged as far as schools go and as you heard during public comment this evening uh those schools have been difficult to manage since almost the moment that they were built uh they weren't built right and they were built frankly on the cheap and uh they've been problematic ever since and now that they are almost 45 years old there's a heck of a lot of work that needs to be done to them including the roof the roof is original the doors and windows are original the walls inside the school are original and normally walls don't need to be replaced but in that school they do uh unfortunately the way it was built they were movable walls that were made of steel that literally hang from the rafters and when I say they hang from the rafters they literally hang from the rafters and you can push on the walls and they'll Sway and if you were to think about how things were in the 70s that they had had in con architectural Concepts in schools that were more open Concepts and more flexible but the materials weren't quite there yet um the thought was that maybe we could move those walls at some point but of course those walls have never moved in the 45 years that we've operated those schools we can't put any more electricity in them and that's that's an issue um that's just one facet but more importantly now with modern fire code the door closers the automatic door closers that go on doors that we have had to install when the doors close the wall moves too and when the wall moves when the door is attempting to close they have a tendency to buy and they don't lck or latch and that's that's a serious security issue that we have nowadays with the issues that we faced and that's just one of the many issues that we have just the way that they were architected schools were just designed completely differently and you look at the magnitude of all the work that needs to be done in those schools and the fact that they weren't built right to begin with we can't turn off the heat in those schools at night because the walls leech out like our older schools are more efficient in terms of energy management than those schools uh you add up the magnitude of all those that work that needs to be done and quite literally although people disbelieve us but quite literally it will cost more to renovate them than it would to rebuild them and so uh that's why HC Storm and Louise White schools just need to be raised and and rebuilt of course we're going to rebuild on the same site we're going to build a new school first so that we can continue to operate the existing move the students and the teachers to the new school and then raise the old one first and then we can avoid a lot of costs in student transportation or mobile classrooms and the like several million dollars and probably something on the order of 6 million dollars of avoided costs by building a new school immediately adjacent to the old one otherwise we'd be putting students through three maybe even four years of construction and moving different pieces of the school and phasing construction and it gets exceptionally complex to make the extent of the renovations that would otherwise have to happen there and even at the end of the day we still wouldn't have a school that would meet modern standards often times people say well your older schools um Ellis gusterson and JB Nelson they need a lot of work too and indeed they do and a matter of fact they also need an extensive amount of work but they're not in quite as bad a shape as uh the others um and we do need to be thinking about the decommissioning those schools it's not in the cards for us financially now to do so um but it's something that the community is going to have to wrestle with probably in the next 10 or 15 years it'll likely be another referendum for the citizens to consider as to whether or not what they want to do with those particular schools but that's down the road for us to live within our means now in terms of paying off the existing debt potentially issu new debt and not increasing the bond and tax the excuse me the bond and interest tax levy um that's where we this is what we can afford there's a lot of work to do at our other schools too um the middle school is now 30 years old it was built in 1992 and uh there's a lot of things that are tired in that building that need our care and attention and the high school as well we've lived off of growth in this community for many years in terms of our additions and Renovations we've experienced very rapid growth in the 80s 90s and in the ODS of the 2000s and we built a lot of additions onto schools and that was what we could afford to do at the time but we couldn't afford to go back and take care of the core components of those buildings and now now we're at that point where the the amount of work that needs to be done is quite large and um we need the community's permission as to what they want to to um they want us to do in terms of what they're willing to pay for us to make that happen this is the longest span by that our estimate uh as best we can tell looking at historical records that we've gone without a referendum uh this is last referendum was in 2006 here we are in 2022 and that's a pretty long time um that's the longest we've gone since the 1950s without passing a bond referendum in bavia and um that's not how schools are funded we often here too people say all right if we say yes to this well don't come back and ask us anymore just take care of it from here on out unfortunately as much as we would love to say that that's not how uh managing school districts work especially with the finances that we have it's designed for us to go back to the taxpayers and ask them the questions for these big bills our operating funds just can't hand and we do know that the tax bills are large it's not a phenomenon that's unique to bavia as many people uh mistakenly believe it's it's how we fund schools in Illinois especially in affluent communities we rely excessively on local property taxes to fund our schools and it becomes an equity issue but and it's expensive but this is this is how we do it here in Illinois and hopefully in the years to come we can change that but that's not something that's necessarily within the control of Pavia that's something that we have to decide as a state and that's where we are so that was a very much longer winded version of what I had planned to say tonight but I hope that answers a lot of the questions that citizens have um about the referendum but i' certainly be happy to entertain any others that you have or questions that you've come across and your interactions with the community since I think it might be good Tony for the audience to hear that you know we solicited a wide array of voices from the community we landed on three different options and then we had a community group study it and engage with the community and uh this option is by far the most what they felt was best for the district to put on the ballot so it wasn't lightly decided and it was uh come to through a lot of interaction a lot of difficult conversations and a lot of study so uh we didn't come to this decision lightly it was no we didn't presented to us as what we feel the community uh wants yeah I think that's an important note Lisa I hear her say all the time when she's in talking with uh the staff or members of the community that the board the board the objective here wasn't to go and sell the community on some plan it was to see what the community wanted first and then ask the question so that we could move forward with that plan and live within our means and the expectations of the citizens other questions or comments right then we're going to turn it over to Chris to talk about the delate assembly so everybody on the board should have received in outline of the proposals I there are eight proposals that the are being presented at the delegate assembly um for most of them I am recommending that we go with the iasb recommendation The Only Exception is the first one um per Tony's recommendation because they are looking to um Lobby to increase the amount uh District could keep in their fund balances um because of the way that they're phrasing the question Tony doesn't think it's a good idea and he's our finance guy and I trust him um and I don't really understand all of that um do you have a more succinct explanation of 10 words or left 10 words I don't think I could do I won't do it it won't be as long as the B report that I just gave they're proposing to use What's called the Miller ratio um two times the Miller raising it from two times to three times which is used typically for um revenues generated by townships and other local governments in school districts we use a the ISB Financial profile which I know the board is well aware of here because we look at our Revenue to our fund balance to revenue ratios and we monitor those closely and we' obviously significantly improved our finances in the last five years but I that would make more sense to me personally to use the standard we use for all school districts rather than some standard that typically applies to other local governments so unless anybody has a strong um feeling or feels like we need to discuss one of these I am just going to go with the recommendation and Tony's recommendation otherwise we can have a discussion on some of them Chris I just um have one question and I we did talk about this last year I just need a refresher about the alternative fuel School Bus funding and the recommendation was no and you're saying to support that and I remember having a conversation last year about this because I felt it should be a yes so can you just and then by the end of that discussion I understood better so can you just refresh our memory about that a little bit so being representative of the community we don't own buses so basically anything they're asking for more funding to um increase um changing out buses to zero emissions in districts that have buses okay um if we were to do that that takes money away from the things that we do um so the question is is do we want to support other districts that have their own buses okay or you know when we don't so the net net is that one doesn't really apply to us anyway right because we don't own our own buses correct it doesn't directly apply to us but in theory the money that would go toward supporting that for other school districts potentially could take away from us cuz we're not in that position or we wouldn't have an opportunity to utilize FS waye fair enough thank you any other questions all right thanks Chris for representing us next item on the agenda is a discussion of our board governance uh this is a followup of our special meeting and we're going to have Dr Hitchens lead these um because she is actually the board secretary so she's the one who um uh sort of G gathers the information for us as we have our discussion she takes our notes uh presents it back to us to confirm that we all have a shared understanding of what what we agreed upon and what was said so I'm going to hand it over to Dr Hitchens to guide that discussion great the um discussion fell under the close um the Clos meeting exemption for a board self- evaluation when it's led by somebody from the Statewide organization your Statewide organization of the Illinois Association of school boards and although that was in Clos session it was widely agreed that the topics as we your conclusions would be presented for everyone to see so these were the conclusions of how um you would work together moving forward the first one um the first take away is that this was a very productive and collaborative meeting and that um the recommendation was that um you continue to strengthen your working relationships so continue to have discussions like these and bring it out into the open so that people can see um all of your working agreements and um the the the work that you put into this and the importance of the relationship and all of that you value um collaborating with the community and others as well those are go into your working agreements um if we did want to do another special meeting I would recommend that we would wait until January at the earliest just because of the number of things going on in November and December you already have at least three meetings scheduled in December board meetings to look at the superintendent search so we can we'll revisit that I'll keep it at your Forefront and we'll schedule something whether it's at a regular meeting or a special meeting or maybe some combination a special meeting right before a regular meeting to continue these discussions the second takeaway was that um when we have meetings like this we use the post meeting summaries that we see in a lot of our um collaborative groups where the team um at the end of the meeting sits down and jointly writes the summary of the meeting here are the most important things that we talked about and then those go up for all the staff to see and in some cases we make those public as well and so we talked about um we did that at October 4th we came up with our um takeaways and we all agreed that it was a collaborative and productive meeting and so that way when people are asking how did it go we all agree that that was what happened at that meeting and um it really is cathartic to talk about that together and so that there's no meeting after the meeting where you have to talk about what happened at the meeting we do it right there together the third um takeaway was that um you wanted to talk about at what point does an issue rise to a board issue so there are several things that were brought to for example in public comment or people email you and so just figuring out who best who is um the best person to respond some of these things do r to the level of the board and others have um other places that they can be discussed and we reviewed our communication decision tree that we created a in the last few months to talk about when an issue is brought how do we manage it who replies who's best to solve that problem Etc um and then we also said that um you wanted to talk about the different um data that you're receiving and we're going to um dig more into that in the upcoming months as we look at the different committees action plans and what data that they're trying to move needle on um we you also have that annual calendar of monitoring where you probably monitor um I would guess it's close over 40 different reports so they're either monthly um like the guidance counselor report is an annual requirement and there's data included in those there's the class of the graduating class that you monitor every year and there's quite a bit of data in there so um maybe you need to review those mon um that monitoring document that has the 12 months of monitoring and figure out um some of them are required by policy but others are just nice to have and are they are we presenting them the way that you want to see them and is there other data that needs to includ it that will be an ongoing discussion and then um you g annually you employ one person and you give me directives and you gave me five directives in May and so we talked about um putting those on a cycle so when the new superintendent comes on we know exactly when um you would give the directives and then give feedback to the superintendent um about their progress and their Performance Based on those directives and put a cycle together and then we'll talk about that in close session today to review my current directives and then um you do have board protocols um and one suggestion was to rename them board protocols rather than agreements because they're not something that you um that maybe when the new board comes on they didn't agree to them but these are still board protocols that we follow and then so we'll talk a little bit about that right now and then um oh yeah we'll talk about six and seven so number seven there was one protocol that you wanted to review about um when a board member meets with someone in the community um you do value that relationship building and of course when you meet with someone in the community you're not allowed to do um there's um you're not acting as an official board member because the only time you're an official board member is during a duly called meeting of the board of education but that doesn't mean that those meetings um aren't good ways to build relationships and to listen to perspectives and so um we did talk about that and there was that one um there was one part of that protocol that said um to bring a second board member to that and you guys want to to revisit that so the communication so maybe we'll start with the communication decision tree and then um review the protocols yes so those two things tonight yeah those are what are on our agenda tonight so maybe everyone uh has access to the decision tree maybe take a look at that and uh see if we were still happy with it if we wanted to agree to that one change yeah so the the the communication decision tree um I feel like that was the only item in question right was if the board determines that a meeting with someone from the public is to build a relationship and to listen it said something like bring um if requested or if desired bring a second member and so we need to to agree on that language do we prefer to bring a second M expect should be required to have a second member and these would not like the chance happening in Jewel where you see a board member and you wanted to ask them a question ask them a question or or but this would be there's somebody with a concern they want the board to hear them and so that would be like an official meeting that was set up with the intent of listening so what are your thoughts is it preferred second member required second member yeah expectation that a second member is coming yeah like if you and I were going to meet with Stan you know he's taking us out to lunch it's both of us got [Laughter] it so we talking about like the language like required or preferred is that what we're doing that was specifically what she said prer expectation yes she said we need to revisit that language my opinion is preferred in so much that it allows the flexibility based on the context of the meeting um but my intent on that also is that it needs to be in council with the superintendent and or board president to come to that decision not one makes that decision on their own I agree with that that's a good idea okay so like a determination to bring a second board member will occur consultation with board president Andor Andor one two three four I hear four of you saying that very specifically so yeah I agree that may may I ask a question what is the concern what are we what are we trying to protect I mean if we trust each other that we're going to abide by the rules as far as just listening and making sure that we're not actually doing bir work what is the concern that what is the problem that we're trying to solve here is there a concern with not having someone I mean like is there a a desire to not have a second person there well my concern is I know that occasionally people from the community come with concerns that they don't feel comfortable talking to just anybody about and so there may be specific individuals that they may relate to better and able to provide that feedback and I think that we need to provide a safe space and if that's in the group then we should provide it you know if that's with multiple board members then we should provide it with multiple board members but if it's not then I think we should give them the opportunity um to engage us in a way that they feel safe and so that occas us may mean that they don't want the superintendent to know about it or they don't want the board president to know about it so that what that's my intent really behind that is to give an opportunity to have that dialogue so that the superintendent or board or board president is informed and then someone says I really think I need to meet with them alone and that kind of trust relationship that you're talking about allows them to say you know what I agree with you or engage a dialogue But ultimately it kind of becomes your decision in the end right but it's about kind of maintaining an open communication so everybody understands who's meeting with whom and that and that maybe the to make sure the dialogue or the information learned comes back as well if it's pertinent and appropriate right I mean so yeah I think that that is the key is that if the person is so concerned that the board president and the superintendent doesn't know you just have another board member come they don't need to know about it it's no big deal well right I mean so that's what maybe you inform another board member maybe that would be fine too right and two board memb members go to this meeting well I mean sometimes it may be two sometimes it may be one it just depends on no it's two well and that's where we disagree well I'll tell you where I stand Chris is the reason why I think two is better is because when you're listening sometimes people hear different things and so if you have two people hearing oh I you might capture I feel like the constituent will be better heard and then when we report back to our colleagues you get a more complete picture probably of what the discussion is I absolutely age agree that that is the ideal and that that's what we should do when possible but I think we should be allowed the flexibility we're adults to you know have conversations and make sure that we bring back you know we the agreement is if there's anything important that the rest of the board needs to know we should should share that and I think that that is what we should focus on is what is the information that we need to share with one another and the information is is hey I had this feedback and I think that it's important therefore I'm sharing it with the board um and I think that you need to provide the flexibility so that if somebody in the community needs to provide that information in a safe manner that we can do so safely and still abide by the board agreements I I I would I would agree with you I think it's about what information gets shared so that if someone says hey I'm uncomfortable sharing that the particulars the information with the board president or whatever that it could just be hey I was approached by somebody and I'm thinking theoreticals now yeah they're uncomfortable saying who they are or what the goal or the message is I need to go talk to them and then it would be yes go talk to them or let's explore bringing another person and why that works or doesn't work or whatever else I I don't think it has to be like a a directive a directive or a pink sheet gets filled out anytime anybody wants to talk to a board member right you know and a decision I think the language you proposed is has latitude there so it's a discussion if okay I would hope that that is not the norm that every time a constituent wants to speak to a board member they don't feel comfortable so I mean we want to protect it but at the same time it's not Norm but there could be instances where it occurs in this process the way this Craigs put it allows for a little bit of flexibility but in general we would hope that the constituents would feel comfortable it might not there might be someone particular they not but there should be someone among the seven of us that they would feel comfortable eating the second person two board members and if not with a discretion and so the commun knows when we're having these discussions we're listening right that's the whole point right in in the end it may not really be a problem and I think that's why I use the term in consultation with not the discretion of the board president and or it's just I'm kind of notifying you this is my opinion I'm looking for some guidance or some input just to make sure it doesn't rise to a level that we all need to be concerned about it because they may know something I may not know well and the other reason that we talked about too is that we want to be really careful about not inadvertently triggering um a violation of an open meetings act because nobody's tracking who's having conversations by way of explanation one of the things that we I recently found out and I thought I knew everything about this was that you could you could a person in the public could meet on the same topic with three board members and that is a violation of the open meetings act it could and it could be construed as such and individually none of them would have known they did it right so that's part of the concern so so so the the key word is in consultation consultation with I still think you say preferably bring but in consultation with yeah I mean I think everyone's okay with the preferably as long as the in consultation with is part of it I know so you'd rather have it stronger but I think the sort of General acceptance was preferably with in in consult ation so that the the the expectation is we're listening we're trying to um make sure that we're doing a good job of collaboratively listening you know working together as a board but also not um hamstringing someone from being able to have a conversation that might be important okay I think that was the only thing on the decision tree correct did you have so it's just gonna stay the same no we added that the expectation is that the that we're we' prefer to bring two board members and that it would be that not the norm I mean like that's our understanding it's going down in record but the norm would be we're going to bring two board members we'll have a consultation with whomever is necessary and of course we can um if there's compelling reason okay so it's two members unless there's that's the norm unless there's some compelling reason and we'll figure that out in consultation with each other as we needed thank you all right and then the other one was the um board agreements formerly known as board member agreements that um uh so first of all are we comfortable renaming those board protocols yes protoc right everyone comfortable with meaming those board protocols so that we're not this is the right spot for the yes yeah and everyone was supposed to look at our board protocols which we've had for many years but we keep tweaking them which is good and then the consultant brought other another set that if we saw something we wanted to add and um I know Aon has something he wants to add so I was reading through it and um correct me if I'm wrongly spit for the community board member aging sort of a Cod of contact how we operate yep and as I was reading through it uh there is some language about one line about um how we interact with each other and I thought there would be uh good to add an accountability section to this and I apologize and know for everyone here this is the first time you're seeing it so I don't expect you uh to accept it at face value but I'm going to read it out loud and then I encourage a discussion about the language and if you think this is a good idea but for accountability there's three bullet points it says each board member agrees to abide by the agreements and engage in self-reflection second point if a board member violates an agreement is the responsibility of a fellow board member to address the issue with the individual as soon as possible and as directly as possible and third the full board should consider corrective action if a board member repeatedly violates the agreements and basically this is just a way for us to keep each other accountable and that if a pattern develops that I feel like this gives us the structure in order to address it we should probably change it to protocols like I said this is like our first draft so I would be shocked if it doesn't yeah no it's a good first draft I mean I I think that the key is that we just we need to keep talking to each other and when we're not like if we have an understanding of what our our um protocols areh then if we're not following them we have an opport we have a place and a a structure with and with within to address them um Aaron one question I have is the last bullet considered corrective action do you have any sort of example for that uh I don't actually because I'm not exactly sure back can I be that's one that's one way to go um you know I don't know I kind of felt like uh and I'm not sure like what legally we could do or how Works um but uh I kind of felt like keeping it broad um you know the citizens elect us for a reason and so um being a little bit not vague but leaving it open-ended uh allows the board them to make what they feel is the appropriate action I feel like if you get too prescriptive every situation is different every board is different so uh I'm not sure that we could write a document that would really address future situations I appreciate that I just want to make sure that there it's not empty words either you know so if we're going to say corrective action we should have an idea that we can take corrective action if there is corrective AC action to se point if we can't do anything you know well we can talk about more constrained lines of communication if someone's right that and and expectations of that know even just modes of behavior how we're CH out go yes don't do it again I mean I mean corrective action doesn't necessarily have to be a punitive measure against the person that it could be conversation it could be a it could be we need to change a protocol right that something happened that corrective action is on a protocol level as opposed to getting publicly admonished or whatever else this is yeah because the thing I was sitting there thinking is I was thinking the same thing you were is I'm like I I the first two bullet points I'm all for the the last one I'm trying to figure out what that well repeatedly violates you know so because it implies with the repeated violations then it's a corrective measure of said board member and I'm again not 100% certain what we could do you know yeah I'm not exactly sure exactly what's allowed or what's how that works either I mean again this is I know this is the first time you're seeing this so I apologize for that no this is good though see see it some got to see it something yeah get the discussion going so I mean obviously people want to chew on a little bit or maybe we could get some guidance on what a board's allowed to do within itself that might be helpful I or or what are effective ways to right it's not like we want to go crazy with authority we just want effective ways of helping us to follow our own protocols and I think I mean regardless the first two bullet points I'm all for and all behind frankly you know and I think those stand well enough on their own even if we say for right now we the first two get more information on because I'm also interested on what are do other boards have anything something along this line that of that third bullet point that might guide our decision process sounds good to me sure everybody else than I mean I I like the idea I just need to chew on process right yeah so do you guys want to add like now that we've seen these do you guys want to add it to the next agenda and we can come back kind of like policy come back and and you know word Smith or edit that as appropriate that sounds good and I think if we could get some guidance from some people that might know about what this corrective action thing like what are the options if board members are not otherwise is this something we should discuss at the next board training in January or whatever I mean well we probably want to look at I mean like I think I don't think there was a lot of um push back on any of these but I don't think anybody wants to be like yes let's do it the first night but I think we could talk about adding at least the first two bullet points at the next meeting and then you know figure out the next part after that but in the meantime I think there was a request of we don't even know who to talk to about who could give us advice on that but I don't know if you have contacts or yeah I um yeah I will look into it I I know some boards I was just on a different School District's website and they actually Place their protocols on their web page um on their board page so we can talk about that at the next meeting like we know what these are and if anybody asked they can see them but is there a place that we want to house them which is probably we would what was the district and you go if you go on their board page they have all their uh board protocols posted they look it up anyway so is that anything else on board governments I think we're looking at rather than trying to beat this all into submission in one meeting that we would just have continuing conversations about these Okay so we've addressed the board protocols tonight we'll add it to the agenda again to talk about the accountability piece and if there's anything in the board um suggested ones that we were given uh we can bring those back so uh we can add board protocols as many times as you'd like but I'm assuming that by Next by the next meeting meaning we can sort of beat those at a submission and then post them if we so decide does that work Yeahs fabulous all right that's it next uh one is uh responding to hate I'm gonna hand that over to Dr Hitchens to start us off great um back in September there was a racial slur written on a bathroom at the high school and um it we had a lot of um feedback about how we respond to hate and bias at school and there were some great resources that were sent our way um not that we don't have protocols in place obviously the most important protocols would be the ones that are the preemptive and proactive in building relationships and hoping it never gets to a place um so there's a lot to be said for um how we respond um preemptively but then once something does happen um you know people are asking questions do have protocols for interviews how we support people how we communicate and how we debrief and so um some of us took that the resources that were sent to us and and um and put that together and we put it on the equity team agenda in October and those conversations will be ongoing they didn't quite make it to that part of their agenda but this is what they were given and um I think that it was important um to put this as an agenda item to give you the opportunity to um chime in about our response to these hurtful and hateful acts so this was given to the equity team for their review yes and it's based on um some feedback that or some resources that were given to us so we tweaked it to like reflect um what it is that the protocols that we do so it was a good exercise in like we don't have we didn't have one document that showed um how we respond but these other one other District did and then the resource that we were provided was very helpful to help us reflect on okay H like how do we respond what does the investigation look like what does support look like so this is the start of that conversation so this could just be an update and we can get you know give the equity team a chance to provide their input into where we're lacking what's working what we need to do differently and they can report back to and or if you wanted to uh discuss this now I have how many um they met quite a few times over the summer and then they started their monthly meetings with the facilitator they did September and October but they met we had many meetings in the summer so two times with the facilitator yes okay Chris what were we going to say um so I have a couple thoughts the first thing that popped out to me when I read this comparing it to the original um responding to hate and school um resource that we received was that we don't actually have anything specific about prevention and I know you just mentioned it in the comment and how and we talked earlier about how a lot of these incidents actually are stopped before they actually happen right there's yeah we were talking about conflict specifically like violent conflict and um you know the the types of um the proactive work that goes into when we know when we know about something that's going to happen we do have P mediation and we try to work things out before they rise to a level of acting out or hate speech or violence and and when we do that the high school has a very good success rate um the support staff there working with individuals to stop it from going too far um but not everybody brings everything to the attention of the adults so we need to figure out why isn't you know yeah the why what I was going to say and what I what I would like to see is I would like to see that actually in writing so that people can actually go and say hey this is what we're supposed to do hold us accountable and whatnot um and then also um I'm trying I lost my train of thought it'll come back to me hold um and then other other concerns that I had um regarding specifically what we have here is like the investigation protocol um doesn't actually mention anything about helping those who were harmed um especially if there are people who are harmed beyond the actual Target of an act um you know if somebody is called a racial slur that may impact everybody in that school that identifies to that group and they may feel threatened so we may need to lend support to those people also and so I think that you know when we're looking through each of these we need to ask you know who's being harmed that we may not be considering um yeah that might belong in number two because it is about that's where we talk about support and we don't talk about others who were harmed but we do talk about the if there is a specific person that was targeted but we can add something like not only supporting that person but others who may have been impacted directly yeah I had that on here um and then how do we draw a line um on what triggers either a Class A Grade A School level notification or sport I think that we need to have a specific line drawn there or um so that people have expectations you know I know that every time this event happens it's going to trigger this type of communication it's going to trigger this type of support um again so setting expectations so that those we serve know what to expect and I think right now that expectation is not necessarily there um right because this is more of a we need to every incident we would look at the facts and figure out like who heard it you know where does this discussion need to happen the um you know the restorative practices was it a classroom does did it impact the whole school so yeah I think that you're looking for if this then that and the way it's written what we do is it's a case by case basis so and it seems like in today's world where there are phones and instant communication and video and photos everywhere it would seem it would be in our best interest to a in the sight of CAU and and overc communicate about something an incident and assume that people know about it um from my opinion because it seems to me that those who are impacted tend to find out about the incidents when they happen the only thing I'd like to think about in relationship to that statement is I think the those impacted need to have some say into how that information is rolled out that if something occurs to them that they're not comfortable being shared far and wide then that should play into the communication chain of what goes out absolutely yeah we we we need to meet people where they're at and some people are going to want certain types of support and some people might not want that exact same support and I would say I was trying to figure out how you're were talking about those that are impacted in the support of that and I was like right with you about how maybe that's in the second par set but what I would say is I think a portion of the investigation also needs to be understanding particularly in the case and as I'm beginning to understand as it regards to hate and bias is determining the extent of those affected that it may not be one individual person it may not be one student may not be one teacher but how broad is the impact of that event as a part of the investigation phase so that you know when you get to the support phase who you need to support the other part of it is during the debriefing we had mentioned um contacting groups for to help support us um I think it would be helpful to identify some of those groups as especially if those groups may be supportive for specific um oppressed groups within our community to know that hey this type of incident occurred we know that this group this community organization can help support that um and I think that having our community help come in and solve these issues is going to be beneficial because this isn't just a problem in our school buildings this extends out in the community and the more we can have those conversations the better off we will be and the more that we can incorporate the community into the solutions the better off we will be so what are you proposing exactly I'm not sure I understood your so I don't I want understand better so I'm I'm just trying to find exactly where is it um that when there's a an incident we would reach out we would identify groups to yeah identifying groups to contact and it's like all right uh let's see large scale uh screw Improvement student groups uh districtwide collaborative groups parent organizations you know I think we need to identify exactly who those groups are and who is willing to help and how they could help I I I think that keeping this kind of vague um allows for interpretation so that we may end up helping one group more than we help another so I think having things and writing and having setting expectations so that everybody has something to go back to will make it easier for us to apply this equitably across all groups so if I'm hearing you so you're saying again I'm just trying to understand if there's something happens we identify uh organizations within the community or resources within the community and that we would reach out to them to collaborate on correct and that is actually the recommendation if you go to the original Source um they actually encourage a lot of collaboration with the community in order to address these issues because they're CommunityWide issues and so I'm encouraging us to embrace the community more in having these discussions and providing that support because I think the community may actually have a perspective and the ability to provide um support in the ways that we can't simply because we don't have the diversity on staff and on hand I think maybe a first step would even be identifying if those are resources are in the Tavia I'm not even sure if they're there exactly yep and then after that maybe we I mean and that's why I think you know once you start identifying groups and finding out who they can help and if they can help then we go all right who's left out out who's who's doesn't have that support and what supports do we need to add but unless we actually start writing it down we can't actually identify who's missing so this has been sent to the equity committee as it is right now right correct so that's what they're going to be working so what well we have to determine that I don't know that with everything else that we've given the equity commune do they have time to do this or is this the priority or I mean my I want to make sure that we're providing the equity committee with the time and resources that they need need in order to accomplish what they need to do and I don't want want to make sure we're not overburdening them I don't want to tell them personally though whether this is important or not I want them to tell me whether it's important to them or not so if they feel that it's not within their resources they have available to do then yes it can kind of come back to us um but I I I might because my question I was leading to is I I like a number of the points that you brought up um if not all of them I think they if there was some sort of means of communicating that to the equity of this is the communication the discussion the board had so that if and when they do decide to review this that they would have that additional information to take into consideration as part of their commentary is to say no I agree with this point this point this point you should add those um I I I do not want to necessarily presume or tell them what they should or shouldn't review I think I want them to be able to make the determination themselves about what's important um if we decide it's important important in any way from our side that that's a different animal but I want to give them agency and I don't want to undermine their agency by telling them what they should or shouldn't do so let me as long as that agency includes the ability for them to say this is important but we don't have time or the resour absolutely I'm perfectly absolutely and and that they would say we but we want you right Bo to continue moving this down the line ABS because that's part of it is them giving us so that we're not fighting it's the collaborative thing we're not we're not fighting goals per I have no qus with that okay but I think we just it's it's important that we continue having this conversation obviously based on the comments it's needed other comments or suggestions all right that is all of our items for reports it we'll go to administrative comments from Dr Hitchens um I'll just talk about a a few of events that are upcoming for the board that are important that you have on your calendars the um in general there are um this doesn't affect all of you but there are Board elections and the window to circulate petitions is now I know I had someone from the community contact me I'm happy to be your resource to answer questions to the best of my ability the King County Clerk is the one that oversees the elections but I can help provide lots of resource and answer questions and um so I'm happy to do that and that the petitions close sometime in December so if you're thinking of running I know you guys have done it before but needs a resource let me know it there's some information on our website you could also email me and then the next time we meet officially will be November 15th at a board meeting that is like a week Norm earlier than we normally would but we have that short week for the holiday and so we will see you here on November 15th but before that you are all invited to the mayor's breakfast 7:30 this year it's at the homestead um on November 3rd so just let Cindy know if you would like to join us at the mayor's breakfast I know at least one of you are coming and then on Saturday November 5th um if you would like to support the Bea and their scholarship fund and join us for their trivia night um invited to that as well that's my update awesome uh we'll go with board comments Chris you can start um I don't have much today just want to thank the community for coming out and being involved I'm very encouraged by that congratulations to all the four sport I mean all the fall Sports especially the tennis team the football team going into playoffs and cross country going into the postseason and good luck to all of those college or all those seniors who are filling out applications that are due by November 1st and the parents who have to fill out the FAFSA I feel your pain uh again I want to thank the community for coming out it was great to see a big turnout great to see people from the entire spectrum of age uh it's always impressive when I see our young people get up and speak before um our students and our kids always just blow me away um I want to Second Chris I know we're at a point here where a lot of the activities are winding down so I know it's the end of uh era for a lot of parents and students and so I want to congratulate them on how they've represented bavia and and I know we still have a lot of students pursuing their ultimate goals of state championships and that type of things so we want to wish everyone good luck and then um I'll beat Craig to the punch for once and say that I was at the football game and we got to see the marching band do their thing and I think that was a full performance I'm not an expert like you but uh I got to say it was uh I was in the marching band and all we did is basically play our notes and go from A to B to C and that this is something very different and it was very impressive and I appreciate all the work that those kids are doing so again um when it comes to our kids I mean the best thing about for me is now that we're able to connect and actually see these kids do what they do so uh just want to say thank you for everything they're doing so um thank you to everyone who came out and I would encourage everyone to vote that's it um I wanted to say a couple of things one thanks for everyone that came and talked uh today and and kind of gave us their perspective and their points that was um I I was in your shoes particularly for the ones that are involved in um scouts because I've tried to work those very same issues that when I was a scout leader about meeting in schools and how do you support the schools and all that other stuff um I'm going to say congratulations to all the student but I am would be remiss if I didn't talk about the marching band a little bit um the this weekend we've had a lot of shows in the past couple weeks doing their thing doing their shows and frankly their show wasn't really 100% done until the community night um these kids instead of marching from A to B to C to D you know they are there's about 150 different steps that they do through this whole show that they all memorize um and in fact because we didn't have the lights a lot of them were doing it in the dark at the beginning of the year and the drum majers were out there with gloves that lit up so that they could March um so the dedication of those kids is impressive and that meant this year that um they placed in every competition they were in this year um they were in the top four of every competition they were in um and in fact this weekend at ISU which is basically the state finals um they uh as a first in bavia history made finals so um it's a great culmination I very proud to have been a part of that um and work with the staff and the kids and the and how it collab aborative and involved they all are um and so um I just want to congratulate all of them they've worked very very hard and particularly for those seniors and my son is one of them it's a real good crowning moment for them and I appreciate everything everybody did um that gives these kids an opportunity to succeed and that's what I will end with today nice um I can't top what all of you guys always oh sorry I blocked the view I know you looked at me I got confused Erin sorry really I know it's hard to be the last person isn't it yeah so I just had a few shout outs um we go west chicago bavia Geneva for the upper eight conference champs for swimming girls swimming this past weekend so that's super exciting I know they're really excited it's a unique situation we have partnering with Geneva and West Chicago and um bavia of course and and they just all come together to make one really really really big girl swim team they swim out of West Chicago and so that was exciting um the other thing I wanted to shout out was future fashionistas was this past weekend and for those of you who don't know what future fashion eus is it is an opportunity for um our young aspiring fashion designers in town to come and partner with um some art students at the high school and design their own Creations whether that be something um it has to be wearable art so it could be jewelry headpiece um dress pants whatever you pretty much saw it all and then they put on after a couple hours of partnering with their new high school friend they put on a little fashion show so um the winners of that competition then go on to um share their wearable art at uh Rock The Runway which I think is in March this year for anyone in Bia to come see so it's very very exciting for both the participants I imagine for the high school students and it's a great fundraiser for our uh Studio program so um I had the opportunity to go myself and I really really enjoyed it so awesome awesome job to all the kids that participated whether it's high school or Elementary and the staff that puts it on cuz it's a lot of work um and I just really want to shout out um to the Future Educators program oh yeah I mean talk about oh I love to talk about the students that's why we're here and that was such a great highlight of great things that we're doing and just taking um things to the next level seeing a need and really honing in on it and six college credit hours is kind of a half a semester that is a big deal so um thanks to the teachers involved in that thanks to the staff for supporting that uh getting these programs off the ground with such Partnerships is a lot of behind the scenes work and thanks to the students who came in and talked about it because that's that takes a lot of bravery and I really admire that so um that's all I have for tonight which is plenty which was really good and I almost didn't let you talk I'm so sorry that was good stuff um yeah so you guys talk about all the amazing things I'm not going to um repeat everything great that you guys said we do have um Clos session on the agenda we have a number of items on our agenda for Clos session so I would entertain a motion to move to close session for the following reasons the appointment employment compensation discipline performance or dismissal of specific employ employees specific individuals who serve as independent contractors in a park recreational or educational setting or specific volunteers of the public body or legal counsel for the public body including hearing testimony on a complaint lodged against an employee a specific individual who serves as an independent contractor in a park recreational or educational setting or a volunteer of the public body or agent or excuse me or against legal counsel for the public body to determine its validity however a meeting to consider an increase in compensation to a specific employee of a public body that is subject to local government wage increased transparency act may not be closed and shall be open to the public and posted and held in accordance with the open meetings act and uh we'll also be talking about student discipline I would entertain a motion to go into close session for that very laborious reason move by miter second by matow we'll do the ends all in favor I there

well good evening and welcome to this governance meeting for the Azusa Unified School District Board of Education on October 25th 2022 the time is now 5 30. p.m and we will call this meeting to order and we will begin with our flag this brings us to 1.3 hour roll call and we will begin with board member ariannis present board member Cruz Gonzalez here board member Beau here board member Rodriguez Pena president and I uh Boardman McGregor I'm also here next we move to 2.0 and specifically 2.1 approval of the agenda is there a motion on the floor second moved by board member adianis seconded by board member Rodriguez Pena any discussion hearing none we will move to a vote why don't we go ahead and do a hand vote uh board member ariannis yes board member Cruz Gonzalez here yes board member Beau yes board member Rodriguez Pena yes and I am also a yes and so the motion pass is 5vs who knows uh zero knows next we go to 3.0 and specifically 3.1 public comment on agenda or non-agend items I do not see anyone here to leave a comment uh Lika do you see anyone online with their hand raised we do not have any hands raised online okay thank you in that case we will move to 4.0 which is General functions and specifically 4.1 which is our board governance workshop and I'll turn it over to Mr Ortega thank you board president [Music] um I would like to reintroduce the Board of Education to miss Angelina Pride um Angelina as you recall was with us at our last board governance meeting and uh so today we're looking to pick up a little bit of where we left off and then uh introduce a couple of new topics as well thank you so we're going to just jump right into this um first of all thank you all for having me back again so we can finish up some of the things that we started last time and um hopefully this will be very easy um and we'll get through some information and some things that we didn't have the opportunity to discuss at our last meeting because we did run out of time we can discuss those things tonight and everyone will be feeling that we got something accomplished so I gave you a packet um I want to start with the first of all the logo on the front because I gave you several things um let's start with the one with your logo on um so I just want to recap what we have on our agenda real quick um for this evening as far as the governance Workshop first we just want to do a very brief uh recap of the board self-evaluation conversation that we had last time and um it will be brief I just want to touch on a few things then we will go into our governance handbook which we spoke about the possibility of their needing to see some things looked at and that's all those other papers that I gave you and then we're going to talk briefly about the board protocols and Norms which is also part of your governance handbook and then there's just a couple of topics for discussion that may come up as we go through the governance handbook but if not then we will address those at the end as well okay so if you go to your next page in that packet one of the things that I wanted to do was um as we did our board self evaluation last year uh I mean a few months ago it feels like last year a few months ago we had had some areas that were a great concern uh that we spent a lot of time having some really deep thorough honest and um conversations about and so before we get into the other things we just wanted to take a moment to revisit some of those uh tougher conversations that we had the items on there so when you did your board self evaluation the last time there was a statement on there that the board works well together and if you'll recall your options were to say almost always often less often rarely or not sure and so at that time last year three abuse that less often once said rarely and there was one not sure but it was determined that the not sure was um someone who had not completed the board self-evaluation so um I asked for you to do a just a quick little mini self-evaluation to see have has anything changed since we were last together a few months ago and from the results of that many self-evaluation it looked like there has been some changes because now on the board the board works well together four of you said often and one said less often which is a huge huge jump from last time because remember like I said last time there were three less often one rarely and one not sure so the fashion regarding this you know I think here it should have been in between the often the left often it's my opinion sometimes uh-huh so this is cut it honestly was kind of hard for me to answer often or left off right yeah you know it was kind of like more I was kind of in the middle of that so I just put whatever I thought so I don't know that's an honest answer uh that I put here but I've got some of these should have said sometimes and you know we keep these um these choices for a reason because we don't want it's kind of like how people say plus their mind is like oh I'll give it a three plus or three minus we want people to commit to one side or the other and that's pretty much why we do that but um really quickly if you want to tell us why you felt that way because it's because sometimes we do um work well together and sometimes we don't and during the times that you don't or you noticed in a common theme of times that you don't is there a certain no just it's just general just in general in general yes and what can I ask and would you say that you're assessing when do we have that meeting it was like the end of June so your assessment is sometimes since the end of June yeah since the last meeting yeah sometimes we do it sometimes we don't but then again you know I think it can also be one way right you know it but and it depends on the topic it depends on what we're discussing and we have been working very hard on many things that we have to have a big decision for making um yes and that we're human being first so yes right and and I totally understand where you're coming from and you have a very valid point when you talk about you know the fact that there's uh some tough decisions being made right now in your district and so there may be tough conversations where everybody is not yelling together uh like maybe they normally went on some of the more routine items so thank you for sharing that any other comments on that one I've been the second one before and it's just internal conflict in a in a productive manner the last time there was one less often and three rarely one not sure so this time again there has been some improvement two of you have said often to have said less often one said rarely so it looks like there has been a shift there has been some changes there I know that the last time that I was here there were some invitations to possibly have coffee to talk and and air things out and have some just conversations getting to know one another better and you know to discuss any any relationship issues that were being felt at the time um did any of those take place no it was yeah no well something must have changed because like I said two people have moved often in one extra person moved to less often but those are things that um that have taken place uh you can't move forward if you say you're going to do something to help move forward and then you don't follow through with it so um there's still opportunity to have that take place I think it's important even if you're working well today together right now it's still important to get together and have conversations and just work on establishing the relationships to make it stronger so I ask that you please consider that in making that happen Yolanda well you know what I think actually happened is that it is bitter amongst us but I think speaking about it at that time in June and let people know how you felt one way or another and I think that was helpful in itself and honestly yes we just talk about it and I think that that made a big difference it really I agree regardless if they met didn't meet or whatever but I think that disdain it was helpful I agree but it's important for us to follow through on things that we say we will do as well so if there's you know invitation that was extended and accept it then it still should have happened um so I would just again that that possibly still take place Gabrielle well I was speaking just from the meeting I remember at the meeting there were two uh so yeah okay thank you so like I said I just strongly encourage that that bill take place um it's not too late okay then the third one was board members treat each other with respect so before there was three less often three rarely one not sure we've now moved to one almost always do often and two less often so this is a definite Improvement we have no Rarities and no not sure so that means that um there has yes so and um there was one almost always too often and two less thoughts and you have what what it was before in your hand out so this is this one's huge I think this one is probably um the biggest jump out of everything that um well this one in the next one as well but this is a good time that at least everybody now agrees that you're treating one another with respect and as opposed to the last time when the majority of people said that there was rarely that's cute so I want to thank and commend each of you for whatever changes you have made that now show that you are respectful of one another and um that's that's huge because respect is everything and we talked about that at the last Workshop where you don't have to agree you can disagree and that's so okay but just do so respectfully and listen to other people's opinions and thoughts and just be respectful of their opinions and thoughts and when you have your discussions again just be respectful yeah and I'll say I I didn't do it that long ago but if I remember correctly I think I put almost always on on here and I'll just say anecdotally the sitting in this seat um and over the course of you know since June I have I I don't know that I can think of an instance personally where there was any any levels of disrespect that went from one board member to another on the on the diocese here from as we were meeting and so that was why I put put almost always because I'm I'm grateful for that and have sensed and felt um a greater level of respect across the board um and and so just want to say thank you to the all of my my colleagues for for that thank you for those words greatly appreciate and then the final one is there's a good relationship between how long the board spends on an agenda item and the importance of the item the last time there was one that said often one that said less often two that said rarely and then there was the not sure and now this time we have one who said almost always two who said often and two who said less often so there's no rare lease and there's no not sure so again this was an improvement last time you had nobody who said almost always and only one person who said often and only one person who said less often and now you have two people who said um often so have your meetings um improved as far as how much time you're spending on agenda items I just wanted to thank the um superintendent and the board president because I know they do sit the agenda and it has been likely and it seems like you know you go home like my kids are like you're home already because we have gone home earlier on the last couple of meetings and and well a couple of months I should say and and I know it has to do is how you set the agenda up you know in that kind of you know presentation says maybe one or two there's not like three or four and I I think that makes a big difference so I want to thank superintendent and what president absolutely to make the difference and thank you for acknowledging the work that the superintendent and board president have put in to streamline this process and the discussion about items on the agenda has that changed yes Gabriella so I will add just just one piece of of commentary um that I that I would want to direct you uh Gabrielle that I think that they're so one let me say I agree that Miles Ahead of improvement I think across the board they're one of the things we talked about at the last meeting is the the difficulty here in this seat and needing to weigh when you kind of say okay hey like let's let's bring that in there have been a couple of times um that that I have sensed that a need to maybe where where a reining in would have probably been in order but uh again having to choose between is this is is this a a battle worth by going into or maybe maybe we let it we let it go and so maybe I just just call for us to kind of be or I want an example of that that took place more more recently there was someone who made a comment I I can remember what she she was here presenting something I I forget that she made a comment as a public commenter and then she sat down and then you invited her back up to the podium and engaged her in a like in a dialogue but that's problematic um due to the nature of our meetings to engage in dialogue with the people giving commenters and it's even been unfortunate because there have been times where there have been people leaving comments or we we really want to engage them and so we've directed the superintendent to invite that person back to be agendized so that we so that we can actually formally engage them um so all that to say I think that we've been we've been miles ahead but but I do just want to um point out that I have there have been a couple of of times over the course of the past couple months where I chose to not say anything uh but but uh some of Iranian would have probably been most appropriate on my behalf as that here you were called it and one thing that I would say to the next person who sits in that chair is that that is something that should not um once the an individual makes the public comment please remember that if there's the follow-up or additional questions then you should provide directions to the superintendent to please reach out to that individual or the superintendent can have one of his staff take the person outside and get additional information right then and there and um then let you all know what the additional what would you do at the moment what would the board president do at the moment as if someone's talking to in their engagement I mean it's kind of rude just to stop it I don't think you would have to you should stop it honestly because it can create problems and issues um if the person from the Deus says the wrong thing to them or ask the wrong question it can create further problems for the superintendent being able to work with that individual later because then that individual may miss comes through what the person from the day has said to them or the question that that person asks them it can it can turn into an issue well actually the problem is that when we've had many questions going on um you don't or I go back to the reorganization but we have people in the audience yell and understand why aren't you answering why are you doing this and we're not supposed to respond so if someone does that then they're saying well that person responded how come the other board members didn't respond when we asked them that's part of the problem and looking at more perception right that's part of the problem as well but when you um open up for public comments and I apologize I did not re-read your statement if um does your statement say anything about not being able to respond engage I know ours did in our district oh that's right does it say that on the agenda yeah and so then the board should adhere to that um because it applies to everyone and it's not fair if somebody responds or comments or asks questions of one individual and then not the others um so it's an equity thing as well you see it Adrian it needs to be consistent I don't see or board members and not to permit to respond to public comments so yeah but I'm talking about there so there's a there is a line or there's there's a there's a short paragraph that I I too have chosen uh to read every single time just in case that's not in I don't believe that that's in that paragraph and so I think we should have it added to that paragraph just as a as an added layer so it's on the agenda but it's not in the statement that you read prior to correct so then I would make a recommendation to you as a board that that be added we kept that in hours just for that specific purpose because we wanted them to know in advance that we will not be responding whatever you say before someone may have removed it was that do you remember it you don't need I thought it was in there all along too but when the board president reads it they they read that at the beginning yeah and maybe I don't think I read it yet the entire time I've been around that part has been in the blurb that I've read um yeah I I don't remember um but um say something even after like hey like that um and respectfully because it is yeah and I want to take ownership for those two parts one as the board president I should have and so in that moment I chose not to and so that was so you're right I should have it so I I apologize there uh to the board and everyone and then to you I apologize I agree with you that's something that I I should have I should have communicated that to you directly and immediately after and um and didn't and so I apologize for that and then saw this as the next best place then to do that because I didn't apply or didn't communicate that to you directly um so I I do apologize thank you yeah thank you to both of you and feel free if there's something you want clarification on feel free to say you know super please have someone speak to get some additional clarification on what there's what they're talking about because we've had people come from our meetings and I'm just confused with what they say I'm like what are you talking about and we just get back to the superintendent usually they'll have one of the assistant groups don't get the person they'll step outside have a conversation they'll feel this weekend later in the superintendent and will fill all of you in later okay and then again thank you um uh Adrian for acknowledging that you should have spoken with her at least after the meeting to say something and please all of you whoever sits in that next seat in that seat next please make sure that you do that because when things like start building up and we come to the workshop it's like oh you did this this like never told me that creates a problem so let's address it right away as it happens have a discussion about it okay so I'm glad to see that they're was some improvement um in that uh you know like I said this was just a mini one just on some of the Hot Topics is it too much trouble for you to go back than one or two one and two so I could I didn't write it down please sure no problem so for number one the current results were four individuals set often and one individual said less often for number two individuals that often two individuals said less often in one individual said rarely do anybody need me to repeat brand for okay I'm good thank you good all right so thank you okay so um last time we talked um one of the things that when we met we were hoping to address a couple of things in the governance handbook and um I had told you at that time that I had looked at your governance handbook and that I thought that there were some things that could be revamped in it so um a few things about your governance Tampa your governance handbook is quite long a 149 pages because 149 pages and um I'll just add that's 149 Pages longer than it was when I first got on the board so the word so it's the start because we do have some positives that you at least have one now I got you so it was like over 10 years ago so one of the things that I want to do is talk about let's number one let me just say the purpose of the governance handbook the purpose of the governance handbook is for you as a board to have some place to go where you see your Norms your protocols um all right a cheat sheet I'll call it of the board bylaw and uh you know your mission your vision things like that but the most important part of it is the norms and the protocols because this should be something that when a new individual comes onto your board you can give that to them so that they can refer back to it because they're going to be getting a lot of information when they first come onto the board they're going to be told you know you should do this you can't do this you gotta do this you know so that's all in the governance handbook so that they can go back to it and refer to it later and then I say a cheat sheet of the board by laws because one of the things that um we've found with I found with your um governance handbook is that you list every board by law completely written out and you all subscribe to gamut which is the online version and I know some people like to have paper and they like to hold on the paper there's certain things that I like to hold on to paper as well too but keep in mind that board bylaws change and that's the reason why I used to provide a gamut because when those board bylaws change gamut automatically update so you may go through your governance handbook because you like your paper and you may look up a board by law to see what it says about um the notices but a California law has changed that's not going to be in that paper copy that you have otherwise you're going to have to hire somebody just to spend time updating your government and sand book every time a bylaw changes so it is what I started doing when I do governance and books is I don't put all of the board bylaws there instead when you go on to gamut you see us cheat where it says board alert bylaws you know nine thousands this this and it tells you what that board bylaw is so then all you have to do is just click on it so if I want to talk know what the board by law is about meetings I can say okay where is it ah here it is board by law 9320 and I can click on 9320 and it's going to give me the most updated version of the board bylaws um related to meetings and notices so one thing that would cut your um governance handbook down by about 127 pages is to just put in the sheet and embed the link so you can pull it up on your computer at any time click on the link to go right to the board by law I'm a little confused because I'm looking at the handbook and that's what's in there now when I looked at it oh thank you uh to this board agenda item we attach the proposed changes to the board handbook but if you go to your to our website it would be the 147 pager which is the the last one that that we went through so on on this board agenda item is the proposed changes to exactly what you say which makes it a 20 Page handbook sure thank you yeah and that's that's the easiest way to do it to make sure that all of you always have access in the public also have access to the most recent board by law and it's just more convenient because like I said gamut updates it automatically for you you just click on the link and you'll have to know that you always are seeing the latest version of that board by law any questions or concerns about that if we change that permanently for your government in Tampa you guys just saved about entry foreign thank you um so the other thing that we we looked at that as I looked at when I was going through your governance handbook was um that I gave you the one that says core values and this is good the core values there your board meeting Norm the Norms that you have down here are good and again I'm only given suggestions my suggestion would be that these board meeting norms um that we reformat it in some kind of way so that they're given more attention the way they're listed here right now it's almost like you know they're bulleted but I think that these deserve a lot more attention they seem right now to get a little bit lost under the core values at the bottom of the page and these are essential to Effective Government so they need to be given a little bit more attention um I think that the board meeting Norms that you have here are solid I just think that we meet the the revamp how where how they're shown because they're they're important and they shouldn't be buried at the bottom of them in red or something like that no so like right now they're at the bottom of the page what I suggest they have their own paid because right here there's the core values which is great but then it's like this is at the bottom like it's not as important and it is important so it's not gonna hurt to just do a one page that says boardweed norms and then just list them out there yeah so I also want to just suggest um before we used to have them like printed on a laminated sheet that we always had at each board members table and so we just had it there I don't know if it was both values and Norms but I know at least we had the norms and then it was just here's a reminder for all of us I think yeah we had both of them yeah that's a great idea and we used to have that as well and um our assistant our superintendent's assistant would put them out on the dance for us before every meeting that help keep us in that frame of mind thank you for bringing that up is that something that you as a board would like and then especially with the new trustee coming on that would be helpful to them as well because it'd be right there in the Forefront um in looking at your board meeting Norms that you have here and like I said I looked at them and I think that they're solid is there anything that you would add um or anything that you would elaborate like um the only one that I thought that I thought maybe could have used a little bit more explanation was in the middle column the fourth check mark stay on task um I based off of our conversation when we did the Board self-evaluation review at the last meeting I would suggest that maybe you add something about the amount of time spent on items you don't have to put you can only talk for one minute or but just be mindful of the amount of time spent on agenda items and again what I'm asking you or throwing out here is just suggestions it's up to the five of you whether that is something that you would like Sabrina so with that um and I I agree with underscoring that idea would that be captured in the second bullet the second check mark modern time be effective and efficient middle column yeah but I think it needs to be dated like where are we talking about that I would say I would add in at meeting um you know to make sure that you're honoring time so you might want to say something honor time be effective and efficient during board comments and discussion because remember anytime you have a new person come onto your board this governance handbook should be a kind of a guide for them so if if I'm new and I'm this is my first time being a board member and I read that statement women be like oh they want me to be on time to the meet that might be my interpretation of it whereas your interpretation of it is know watch how long you talk at meetings or you know things I think that's the same thing with the stay on task the untest of what exactly so according to test on the meetings on what we're saying on things so you might want to say stay on task with the agenda item right yeah so that's that's where that extra little piece of clarification can make a difference um but is that you your thoughts so um for the honor times they we can say honor time be effective and efficient with with discussions on agenda items and public comments or someone have another suggestion for the wording they don't have control over I mean our limitation on public comments the three minutes I'm sorry board comment thank you for a minute board comment my apologies so are we okay with fan honor time be effective and efficient with discussions on agenda items and board comment I think that's great only question I'd ask is are we seeing multiple of these that we would want to try to word Smith because if if so I I would probably suggest that we not try to wear Smith them all now like if there were a couple that we saw I think we can we can do that but I probably wouldn't want to go too far I didn't see a lot of them that needed to be changed those the ones that I that I saw was um the stay on Fast and then also the honor time So like um Yolanda just said stay on task with what so I think that we need to add on there with the agenda talk comment good with that even on the um this degree agreeability ability would disagree agreeably yeah what is that I kind of mean I think that one is like kind of like just saying agree to disagree oh because you have also down here it might be easier to put degree disagree when this doesn't except for you guys but and like you have down here also assume good intentions which connects to that you know we talked last time about positive at that assume good intentions is your positive intent then do we need that oh we keep it I think keeping it makes sense yes and even worded the way it is as opposed to degree uh I think if you if we put agree to disagree it would actually communicate something slight nuanced but a bit this one's more professional are we good on the norms awesome from moving through this so um other things that we had [Music] um or topics of discussion um was last time when we met there were a couple of things that came up that we just did not have the time to talk about and the board agreed that it was worth um putting it off so that their the conversation wouldn't be rushed and those two things was um were board meeting scheduled and rotation of board officers so if you look at the other accounts I provided you with the board bylaws 9121 which is the blue Highlight which just talks about the duties of each author I like board bylaws 9320 which talks about meetings and notices and then I gave you the board bylaws 9220 which talk about um governing board elections and how you do your board rotation so and um how the the boards are elected and if I could just interject just for absolutely a greater level of tremendous Clarity so these topics I don't believe that either of these two topics were were left over from a previous conversation as opposed to uh when when we were meeting and discussing what would be discussed in this meeting here are there are two topics that I wanted to make sure that we brought forward and had some some time to talk about and so one of them is board meeting schedule which we which we'll we'll talk about and the other one is rotation of board officers um the reason why rotational board officers is because we'd already put some a lot of work maybe two or three years ago into updating our language to to allow to ensure that there's greater levels of equity as it pertains to the rotation of officers but we're finding ourselves in a unique Place uh because Sheila Neen who is currently sitting as the clerk and and will not be on the the board after um the board by law says that that she would then move the vice president and it there's there's language as to how we would appoint a clerk and how whoever sitting in the clerk seat would would kind of progress to become president but we don't really have any language that speaks to what happens if the sitting clerk does not progress into a vice president and so rather than sitting or you know the the board sitting and trying to Fumble through that at the organization meeting um saw it as valuable to have some conversation here so that everyone would be on the same page and avoid any weirdness at the at the meeting thank you um so the last time that we were together um it did come up briefly because I remember I shared with you guys um how we did our board rotation um in my district and what we did was um we basically just did just that a rotation um our seating arrangement was a bit different from yours so it's hard to say it with the seating arrangement we set a superintendent president vice president clerk member um but so think of it that way our um president vice president clerk the members everybody just shifted a seat each time for the board um author positions as far as when new people came on the board if one new person came on the board they took the last seat and that's where and then they would rotate each year they would bump over a seat now let's say we had two new people come on the board and those two people would take the last two seats but how do you decide which one gets that feed and which ones gets the seat what we did was top boat getter so whoever was the top boat getter out of those two they got that seat and then the other person at this seat everyone had the right to say no thank you if they did not want to take on a position they did not want to to rotate up to the next slot they can say no thank you and rotate back down to this seat um there were times when um some of us did because our work um kept us busy and we didn't have the time to devote to maybe being the president so and that's okay individuals can do that but that's just what we did which you all have to figure out is what will work for you and I really take my hat off to Adrian for wanting to address this now before your organization meeting Yolanda I was going to say so the reason I I I've always just said on this side because I am Deaf from my left ear and I hear my calling yeah they don't really rotate that way like 15 because I am deaf and and if I still like and she don't need this kind of hard for me to hear oh yeah I know and that's why I I I always said on the no I was just using it as an example to explain how we rotate it yeah especially the way your room is set up with the president in the middle it makes sense yeah so your room is fine yeah okay that's no word so you don't have to like shift beats or anything like that I was just explaining how we did it because we said understand differently yeah and did you have that all spelled out in your bylaws everything that you just said was the top boat Getters and everything all that was spelled out um I don't think the top book getter part what I'll be honest on that I don't think that part went um I can't recall honestly but I think that part of it was but the other part was that it would just be in a rotation yeah so I will say that was our practice until the last couple years that when I got on the board that's the way we did it for like I mean I know like back in the whole day but but I'd say for the first but until 20 so recently that's where we did you know why it changed you can ask other people here I can I mean I can speak to that I think and this is not intending to uh you know dig up old kind of kind of stuff but but I I'll say from my vantage point only I do think that there are have been instances where um there have been some individuals who have or for whatever reasons um whether perceived as legitimate or not who were prevented from um being able to hold office and even though there was a rotation um they were excluded from that rotation and so the there has so the more recent updated language was intended to to ensure that there is greater levels of clarity um to when when looking to rotate so that we don't have any individual who is not included in that rotation in a given year and then one year you also had that it was I forgot the name of that word that you used with the D this if um that you could select anyone you wanted to if oh yeah it's that's some deviate yeah that's still deviation you used that one year and then they changed it back to the other way and then it's been kind of going language hasn't changed at all it's still there but what it I think that there is something in there that says that is it is a rotation unless there is a you know for a specific reason then then one has to it has to be communicated if there's going to be a deviation that it has to be communicated moved and and voted for but but the why has to be communicated um but but I don't I don't remember I guess it'd be right here right uh a language that is that is not the correct one it's 9100.

okay and then whenever they finish the executive session is when the meeting starts oof okay hard um okay I know we want to keep our connection there is there a possibility where we can do something like we we do with area boards and the Education Foundation where I hate to add another thing too Dr lauria's plate but maybe you or a representative from Administration can attend those to make sure we have that connection and then I would be happy as an alternative to come when I can it's kids first I think it's it's difficult because yeah if we're attending there and then waiting until the meeting starts um we'd all be missing work um yeah Madam president you can always delegate that to staff okay Oak it doesn't work let me know I'll turn it but I just feel uncomfortable yeah I live right next to it oh okay um yeah Hannah starts eight o'clock oh that gives me enough time to get there you go okay it's not too far from me do you want to be listed as the liaison and then I could be the alternative and then we'll designate staff to for some reason you can coordinate with us yeah if we can't make perfect okay it's a good one um are there any other committees that we miss sure that you missed we would like to get involved on well I'm already changed the alternate yeah yeah thank you I really do um you know my head's off to Rotary because they do so much for our district and they go almost unnoticed with everything that they do for our kids um so I think that that's awesome I I love representing on rotary so it's great um I see the only one that you don't have the alternate on is the Commerce City urban renewal yeah that's an actual appointment that's why you don't have one yeah well then I'm fine yeah okay okay so I think we're oh I think we're all good on the Committees um that's next on the schools um oh no actually can we go ahead and and ask for representatives for the two oh yes for the union so um I I do we know when they meet so I I meet with I can meet with them um I have so I want to be able to do that with um CTA I haven't reached out to the classified yet so and do you guys have an interesting you want to do the alternate you want to do it together okay um I would love to serve on the to be the liaison for the classified Union um great but I would love an alternate as well because I have no idea like when they meet or I can with the classified I can do unless you want to do it do you mind finding out meeting times and um thank you great and then schools [Music] um I know when um I have not been able to be as involved with is Adam City Middle School I know Mr Amador you had um offered to be the the main liaison acms and then I am um if anybody has any interest in serving as the secondary alternative I can be alternative okay and then are there any other um we don't have alternatives for Monaco Rose Hill or Central Central Stars oh yes what what schools are you yes which ones do you have interest in working with or that you work with three four five so should I just fill in those blanks but that would only if you want or do you want to be primary yeah yeah you could be primary primary work person you can ask to switch with one of us whichever one you want yeah not that we give it to you but yeah you can ask I'm next to these ones like I'm next to Alsip City Middle School I think it'd be awesome Lester Ireland you know yeah awesome all right so I'll give her allsup okay I'll stay secondary if you don't mind okay and I don't mind being a secondary Christian Monaco you want Monaco I'll be the second and you can be primary well well and nothing precludes us from working together right we can work together like we go together and I are both on the high schools and we we coordinate our visits and yeah like I just want to like go to all of them yeah yeah and we we do that as well yes yeah um [Music] foreign so Madam president um will Ms Molina then be the secondary and all the open Elementary ones and you can still go we need some help so you're going to be the secondary for all of them and then the primary for okay anybody wants to church I tried to give you one you said no well Monaco and I'll be the secretary since I'm the only one there so you can have it primary and I'll do secondary there okay yeah and I already have yeah and then nothing precludes us like if there's something going on and you want to invite another member and somebody else can't then I think we do a great job of communicating that to each other just coordinating yeah yeah awesome all right we have our assignments uh Mr Ramona I think we're we good in that area um I believe I have everything okay I will put it in the Friday packet and if there's any changes let me know please thank you and we don't need a vote on these we came to a mutual agreement so we're good on that one great well um this concludes our agenda for this evening thank you everyone for hanging in there um our next board meeting is on Tuesday November 8th may I have a motion to adjourn so moved second Ramona roll call please I'm sorry who Janet first oh yeah I'm sorry can you please stand up hi Ms Estrada hi Ms Lovato hi Is Molina hi hi great we are adjourned thank you for being here with us this morning and have a great night yes

that is the North Star for Designing these academies and programs of study that will be offered to students if we don't know what we want students to know and be able to do how can we design a really effective and important High School experience and program study and Ron will have a lot more to say about that uh we did some labor market analysis to look at what are the kinds of jobs uh openings and where are the growth sectors uh in the Denver region um we looked at data that had been collected from the community about Community priorities for the kinds of pathway themes that they would like to see be part of Adam's City and Lester Arnold we did orientations at each of the schools and then we would meet monthly with the district leadership team many of the people around this table and began working with them to help build the district systems and policies that will be necessary to support this work we conducted four pathway or Academy design institutes four hours each with a group of District leaders site leaders and teachers to help engage them in the selection of the pathway themes and the design of programs of study uh you'll hear again from Chris and from Tom where we are in developing uh pathway themes for Adam City and for Lester Arnold we've been conducting a series of site leadership teams um primarily right now at Adams City but that will also begin to take place at Lester Arnold and then finally we're beginning to address some of the master scheduling issues that will be necessary to support this work I think you all know how important the master schedule is to making it possible for teachers to have common planning time for students to be able to move through their classes together again that's something that's easy to say it's not so easy to do so I'm going to turn this over to um oh Tom's going to do this oh I'm sorry I thought this was going to be run my apologies Tom um so as I said we spent a lot of our early effort um helping to design a graduate profile this is a work in progress I think the goal tonight is to share it with you to begin to get some feedback but it's by no means a a finished profile but some great work and I Tom's going to present it I have to give credit to Ron uh he he really has helped spearhead this and facilitate it it's not that he didn't do it on his own but he has heard it all of our cats as we have uh put this together so with that Tom I'm going to turn it over to you thank you very much come on good evening Madam president Lovato distinguished members of the board and superintendent Dr Lauria my name is Tom diguero I serve as a proud principal of West Arnold High School The Graduate profile serves as the goal we are collectively working towards and what will be true when students earn their high school diploma from our district The Graduate profile was first developed within the connected District leadership team the team consisted of several Adams 14 academic teen staff members Gary and Rocio from connect ed Mr Garcia and myself as a team we reviewed graduate profiles from schools across the United States the team provided input and a draft profile draft graduate profile was created the first iteration was then shared with the connected District leadership team as well as the academy design team where we collected feedback and this will continue through several drafts currently a survey has been distributed to parents community members and staff to gather further input in our efforts to provide a final draft of the Adams 14 graduate profile and what will be true when a graduate earns their high school diploma on the next three slides you'll find the six areas that were team identified in the profile these include critical thinker creative and innovative communicator collaborator culturally competent and career prepared each of the six named categories have bullets describing the traits each graduate will possess when they earn their diploma we have included a hard copy of the Adams 14 graduate profile in your folder for your reference good evening Madam president Lovato distinguished members of the board and superintendent Maria I'm Chris Garcia and I serve as the principal of Adams City High School the academy themes that we're sharing tonight came from extensive work by our Academy design team and they were completed during approximately 16 hours of work led by our partners from connected the academy design team is composed of teachers counselors administrators from Western Earl high school and Adam City High School in addition we had District administration Mr mingleton our board members and from ms-14 Foundation Mr mingleton from Madness 14 Foundation who served on the team the academy design team utilized data from three sources When developing the academy themes our working teams reviewed input from the original Bond work that built MCD High School the community's voice was important in our work and we felt it was important to incorporate their voice both past and present we also surveyed our current middle school students current freshmen to determine their future career interests finally we considered current and projected industry Trends and Market data knowing that we needed to design focused academies that would lead our students to Quality post-secondary options and the input from the sources just named We propose the following themes Health Professions in human services architecture construction engineering and design business hospitality and tourism digital information and Technology and big picture at Lester Arnold High School currently a survey has been distributed to parents community members and staff to gather further input in our efforts to provide a final draft of the themes and programs of study for consideration good evening Madam president lavada distinguished members of the board superintendent Olivia I am Ron Ruby director of Courier Tech education the academy design committee uh has begun preliminary work on the programs of study we will move forward once we have reviewed the input from our stakeholders in the survey and make modifications based on those suggestions Mr Garcia and Mr de Guero will provide an overview of the proposed programs of study for Adams 14 and how students from Lester Arnold high school and Adam City High School will be served Mr Garcia students will self-select one of four academies at Adams City High School within each Academy they'll choose a strand to focus their learning students in each Academy will have the opportunity to earn concurrent enrollment credit industry credentials and participate in work-based learning the current proposed strands for each Academy are in health and professions and Human Services careers and health services and Human Services and teacher prep architecture construction engineering and design we'll have p-tech architecture construction and engineering business hospitality and tourism will have business and a strand for hospitality and tourism digital information and Technology we'll have coding and digital media I want to take a moment to share some opportunities we are problem solving as we move forward those include facilities and space as well as strengthening our partnership with Lester Arnold High School Mr Aguero Lester Arnold high school students will have the opportunity to participate in the academies located at Adam City High School and efforts will be made to schedule Career and Technical education courses so students can earn industry credentials we're also exploring a model referred to as big picture for Lester Arnold students big picture focuses on developing 21st century skills such as creativity collaboration communication planning and goal setting each student has an individual learning plan that is tailored to their needs interests and passions student learning focuses on the individual strengths interests and involves increased internships with real life application and relevance We are continuing to engage and explore this model and how it will complement the academy work as well as work within the structure of Lester Holland High School so we still have a lot to do the work is not finished by any stretch we need to in terms of some of the next steps that are on our plate we need to finalize the graduate profile which we hope to be able to do in the next month or two uh we need to finalize the academy implementation plan we will be looking at how to adapt the master schedule particularly with respect to the freshman year next year but also looking out over the next three years we need to share this plan with key stakeholders and continue to get input from parents from students from employers from post-secondary institutions the full range of community stakeholders we need to finalize the ninth grade program of study what is it that students will be experiencing in ninth grade of next year develop a Communications plan for reaching out to to parents and to students we need to determine the professional development needs that will be necessary to help teachers counselors site leaders District leaders implement this work at Adams City in Western Arnold you know this is a heavy lift it doesn't it doesn't get done easily it's going to require building the capacity of academic teachers for example to connect their discipline to real world application in the industry themes that are the focus of each Academy it's going to require building the capacity of both academic teachers and Career and Technical education teachers to align curriculum and integrate curriculum and eventually not immediately engage in cross-disciplinary project-based learning um that's that is a large challenge so we'll be working at both of the schools to identify what those professional needs are what the priorities are for beginning to address them and then we will continue to meet monthly with the district leadership team and the site leadership team at each School finally this is our timeline for the work so we began in May and through August we worked at pre-planning data collection designed our advisory teams and preparation for the design team work in August and September we created that graduate profile that is in the draft I think 5.0 is the version of it now and uh created the academy theme and programs of study those are also in draft form but we like to have a visual for people so that they can see get an idea of what what it looks like in October we're seeking constituent feedback both from surveys presenting to you and getting feedback from our board and getting information back from those constituents our work through November and December will be Analyze That feedback and adjust as necessary so that we can get things approved so we can start working hard to get things moving forward because between January and July we'll have to build our academies do the program planning design the master schedule and provide the staff development needed to be able to execute it so that we can launch the ninth grade academies next fall in August so we'd like to close by sharing with you a video when connected started doing this work in 2008 one of the first schools that we began working with was construction Technology Academy on the Kearney complex in San Diego and there was a remarkable young student you're going to hear and see her in just a moment named Anna sequel uh we have followed her from her initial years at construction Technology Academy in um at Kearney High through college and into career and what she's doing now and it's a fascinating story so let's play it [Music] my name is Anna sacall and I graduated high school in 2008 I went to Kearney Heights construction Tech Academy before I went to construction Tech Academy I did already like school my parents really were never kind of fair wandering if we went to school or not ninth grade started in my Traditional School and I didn't go for like two months until like somebody called my mom and then I started going family problems happened and I ended up leaving so it's like I dropped out twice why do we need to learn this that was always my question that's why I didn't bother and I could they're actually showing us that we're gonna need these skills when we get to the real world so they're trying to prepare us for not just college but like preparing us for Life After High School what is the material that you're using about what do you use them for because like you can like lighting so you don't like stomach so it's just me I know but I mean when you actually should just be able to build it thank you right now I'm in my last semester of college so I'm here at San Diego State University in the JRP laws construction and Engineering Management program a construction site Academy was different from your Traditional High School because they have architectural construction engineering integrated into all the courses the first day that I started CTA the counselor said hey if you're going to be here you have to be here every day you have to do your work and turn it in construction psych Academy prepared me for college because we have you know we have to follow those requirements a through G requirements but they also have advisory projects where each year for one advisory project like they would show us different career Pathways so you can go to college or you can go to apprenticeship or you go military like they expose you the reason I really wanted to do it is because one day we had a job shadow I had to follow a lady for San Diego City schools and she was a project manager she just motivated me she gave me that drive we had a lot of group presentations so we had to work as a team so we learned how to work as in a team environment so now that I'm an SDSU that's nothing to me I know how to work with the team I know how to be a leader how to take charge and you know assign tasks like I learned that in high school so is that how much money they're gonna give us to pay for the solar or no they're going to give us 50 cents per kilowatt of production I'll be graduating in May 19th so we have two more weeks left kind of of school and finals I got an offer from the University of mechanical so I'm going to start working with them I'll be using red and narcad which I learned in construction Tech Academy so I'll be putting those skills that I learned there to use saying oh something got bigger than that means okay yes when I was 14 or 15 years old and I did not think I would be working here when I was 15 years old I was working at Jack In The Box and that's where I thought I was going to end up because after my parents worked and that's where the rest of my family worked construction doesn't just mean having trouble thinking dirt you could be a carpenter you can be a painter you could be a sheep and a worker you could be a plumber you can be an engineer there's all kinds of Engineers so you could be a project manager you can you can start from the bottom and actually own your company one day I really love what I'm doing now and I can help others that's really important to me I think mentoring is really important because if it wasn't for people mentoring me I would have probably not gotten into this field Amanda Camp stands for mentoring of their own construction and this is a summer camp that is a week long that occurs at CTA May wig which is the National Association of women in construction they host this camp for the girls yeah yeah we're gonna go all the way around I've been part of it since 2008 when I grew up when I graduated the first year you know I was an apprentice the second year we built something and now I'm like the project manager so I supervise the girls and make sure that they're working safely foreign it's it's really fun to watch them out there I I love mentoring and I love watching the girls grow and every year I learn something new I'm very excited um for my future I think finally I have a place where I belong sometimes you don't know where life's gonna take you or what you're gonna do but you always have to keep trying to accomplish anything you have to keep keep moving so that's one of the things that I've learned there's so many things out there that you don't know and the best thing that you can do is learn [Music] so just two other things about Adam she was valedictorian she went from having dropped out twice to being the valedictorian at construction Technology Academy when she graduated her mother and her sisters were homeless living out of their car on the Streets of San Diego this summer after she graduated but she had a full scholarship from San Diego State and she went on and persevered in construction management and this is who she is and what she's doing today [Applause] members of the board um you know this happened this just one story happened several years ago and uh we get emotional with it um because this is um these are our students and and it is personal it is personal um so the goal for today we're going to open up the mics for you to give us any feedback um to reflect back on the charge that was given to me as your superintendent to start the work redesigning how we are educating our students how we engage them how we prepare them for the future for the demands that they will face um some in a few years some others you know in 10 years or 12 years but is this um something that when you when you said you know let's redesign is this what you were envisioning um I made sure that the team was always seeking out for the community one thing I I do want to clarify this is not my little projects the superintendent's little project or Dr lauria's little project this is the communities project this is the product of the feedback from the community from the students from the parents from the businesses we still have work to do going back out to them in in um bringing the the details to to this work but this is an opportunity for us to hear from you uh your direction your vision uh any any suggestions recommendations so that we can continue the work you heard in the timeline it is an aggressive timeline um it's almost like we only have aggressive timelines here um you know redesigning in one year uh Central in one year um you know it's uh but it's long overdue for our students and my my goal as a superintendent is you know whenever uh you know the time that I am here because I'm here at your pleasure uh but how long I am here the moment that I leave there are structures in place that belong to the community not not to a superintendent who will leave and then you know things go with with the superintendents so that has been part of my message and they have heard loud and clear over and over from me what is the community looking for you know and how we're going to build because when it is I built bottom up it is a much stronger structure for students in the sustainability will be much much better so I'm going to pass it on to you and um you know we're going to be taking notes thank you so much for the great presentation everyone uh colleagues and a couple questions comments you're going live yes again wow I I I'm sorry I I wasn't here when all this was going on but thank you um I uh I think it's I I used to run a music program I'm I would like to see also our artists music I don't know if we uh I was part also the cultural Council here in Commerce City we have a lot of wonderful we have Norberto Garden is a fashion designer uh New York I mean we have a lot of artists here musicians um also uh we live in one of the most polluted cities in our nation one of my concerns has always been a just transition for my community sustainability teaching our students about climate change and how we're going to transition no matter what it's going to happen and I do not want to see our community left behind I also know that there was a 500 billion dollar infrastructure bill that went through right from our current Administration and how some of that funding could be you know directed to our districts and our cities and our communities to start bringing some like sustainability programs to protect start protecting our community also another thing I was uh regenerative agriculture uh you know when you when I think of my city like there's a lot of farming definitely that was awesome because my family runs a roofing company my daughter my son our roofers they have to learn how to roof um I don't I don't know how to read them it's the but also um so the the project man that that is very Commerce City um but also there's also a lot of farmers and immigrants right so um I see other uh schools or programs coming up north bringing regenerative agriculture also protecting our community and our environment so I don't know if some of that those are some ideas that I would like to see brought in the future to this community thank you thank you and answer as they come or to listen to all the questions and then maybe just summarize yeah maybe listen and make sure um yeah yeah thank you Sylvia did you thank you sure I seem to be shrinking all the time because I can't reach I think it's me um anyways um thank you for the presentation and as a long time Community member and part of the group that was very excited about the academies when they were first presented I don't know what 2008 2009 um it's been a long time that we've been waiting for this in this community uh I guess my question would be more so as to how you finally came up with the um the career themed academies because I know in the beginning there was still a lot of conversation as to which ones they could be considering that we've had some um you know lots of suggestions as to what they would be so I'm just curious as to how we've landed or ended up with these ones versus some of the others that were presented or the ideas that were given and and are they set in stone or is there an opportunity later on for them to uh you know to or for them to be adjusted to something different depending on what the community feels is the need at that point in time so like Dr Lauria says the foundation will be created it'll be continuous but then you know the board's not going to remain the same and neither is the leadership will that be something that you know future folks may want to change to something different so that's one of them the other one I just am interested in finding out how if there's going to be like placements um or a placement test of some kind for some of our for all our especially our linguistically gifted students because I've said this before they already have skills like critical thinking skills they are already creative and Innovative they already are good communicators as I said before if you're interpreting for a parent and you're in an elementary school-aged child you have these skills down what can we do to help them grow them and help them be excited about it and not feel like once again you know they're just following the Motions but that was the whole point of having Hands-On project-based learning is for them to be excited about it and then noticing also that um and and this is more of a general observation I would love to see how uh the board goals and the six priorities or goals that pnpp have um and as well as um what these projects have how they all intersect because we want to make sure that everything is weaved together and that people don't see them as separate because um once you start visually them as separate people will start questioning so why are you doing this if it's not really connected to XYZ so if if that makes sense it would be nice to have that and then um the the big picture piece for Lester Arnold uh I just um am interested because of the fact that Lester Arnold is such a small space school there's just not enough space in there um for the kids we have now to have lunch to begin with so um how realistic is it going to be for us to be able to provide some of these um wonderful things in such a small space and with that the question is still out there as to whether the parent group that we had talked about last year is meeting to really come up with a plan on how we would be able to someday hopefully be able to have Lester Arnold have a bigger space and do that switch over and so I know that that was on a on a to-do list for this year to have those conversations between hence and Monaco and Lester Arnold parents and because the reality is we need the space for these students and if we want equitable opportunities for Western Arnold students we need to provide them with the space to be able to do that so that's where I'm at and then teacher Cadet program I know if penica I think it was mentioned but it was very minimal so I just want to make sure that that is still on as that was something that we had talked about growing our own and how we can really incentivize and motivate our kids to become teachers and hopefully we'll not have this crisis of teachers or the lack of teachers in this community so that is part of what I had on there as and my last one is my last one is the PD for staff because you know once again it's great to have these academies but they come with certain skill sets and right now we're having a hard time filling positions as we've heard before so how are we going to work with community members to actually help us create an Avenue for some of our businesses that have been doing this for a long time how can they help in a way that's different you know like having some of their top employees come and you know help us get some of these things off the ground I think that that is important and it's a good way to include community and build those relationships again especially if these are the businesses that will be waiting to hire some of our students so I want to make sure that there's a a way for a community to help support and more than just giving us feedback and filling out surveys if only the last one for you thank you for all the work that's gone into this I think one of the I guess um one of the things that I noticed was or that I would like to see I guess um in The Graduate profile is more um of a social justice lens and ensuring that our students see their identities within this I see the culturally competent has one bullet point that says act as a change agents with that within their Community um I don't know that all of our students understand our history in the American education system and so having this bullet point in there acting as change agents without telling them what they're trying to change kind of seems um unintentional and so I would like to see something woven into this graduate profile expanding on that bullet point and ensuring that our students know their identities are proud of who they are where they come from and I don't know if that falls into the culturally competent um indicator or maybe critical thinker but really thinking about um their place in society and how they can impact Global change um so that's one of the things I wanted to talk about the other thing I wanted to bring up was just um you know there's not an easy answer and I'm and I sure don't have the answer to this but I think our excellent superintendent might be able to to pull this off but just looking at the um the academies and then seeing Lester Arnold on the graph on you know one of its own columns I'm just thinking about if I was a parent and one of my students made one mistake maybe two we're all human right but then they're being placed at Lester Arnold and then I'm thinking you know if I'm a parent my student might not have the same opportunities to attend some of these universities however we want to paint the picture um same thing and also if I'm a student at Lester Arnold I might see it as I don't belong in these spaces I'm I mean our students that go to Alternative High Schools already are othered and so um again it's not an easy answer I don't know what the answer is but I would like to see some kind of change where if Lester Arnold is in Adams city um or you know I I don't know what the answer is but um you know I taught at a pathway school I I it's just very challenging and seeing them othered all the time and not given the same opportunities we can say that they're the same opportunities we can do busing we can do this and we can do that but if it's not um I mean there are subtle differences that our kids pick up on and so I I don't know what the answer is here but I would just like to see somehow this kind of Shifting or morphing into every single student at Lester Arnold is in one of these academies yeah and then the other only thing that I was looking at was the timeline you're getting considerate feedback right now in October once you analyze the feedback and I'm not sure if you're going to have more think tanks of parents or staff members or things like that but before you start building the academies I think it would be ideal for the board to get another glimpse of okay what was adjusted um before the building of the academy start because again if we're going to be held accountable as elected officials to make these types of decisions we would like to see like what shifts were made um and what else let me see um I think that's it for now um the only um word and I hate to be picky about it but it's it's the cultural competency piece that has driven me insane for a while because there is no way that I could be competent in somebody else's culture so whenever it's put in that format it makes it very I don't know difficult to to say and and to set it as an expectation it's even worse so um I don't know if there's just it's wordsmithing a little bit um but I just I have a hard time with that and Latin X by the way just so you guys James did you I'll let you go last um so I like the coding and everything you have and I think when we talked in May the reason that we only have four of these um is because of the space and the student capacity for each one so I think like like I understand you know if you want to change them but some of the stuff that you're proud of about agriculture and stuff would be in engineering you could see him in here and I think sitting through some of the stuff that I sat through this weekend for one of the meetings um with the The Graduate profile we could word some stuff different I think I like to put it find something that fits our community right like Adam City graduate profile like come up with something that fits the community like we we know what our kids are like come up with something that will fit them and make them feel needed like I think we looked at uh I I think she was sitting with me with one for Durango and they made it about Durango like what the Durango culture is there and kind of made it and looking at those and not having to have so many bullet points but picking some key things in here and making it you know putting the bullet points under it but making like a key component of saying you know you want them to do this and then have a couple bullet points like you know critical thinker yeah we have bullet points but like let's make it more detailed for them especially for our kids and you know I that would be for more for me like I understand the the concept of the four because of the amount of kids that we have from what we talked about before and how many we need there and I think getting it the information from the kids the kids are telling you what they want you know this is what they're seeing you know and so I think that part of it listening to some of us we may want something different but also the kids are the ones that are going to be taking these classes and I know doing like our our teams and being at the middle schools and talking to them these fit what those kids want and you know being at all the Parent-Teacher conferences and talking to parents and their kids this is the feedback we're getting which is kind of interesting like you said to be out there and kind of in the public I think you know sitting in some of those conferences and talking to those parents and those kids and seeing them and listening to them you'll see where some of these are coming from because this is what we're getting and that like I said I think it's a great presentation I think there's some stuff we can work on with a graduate profile and a couple of the other things if you want to add like a bullet point under there that would fit maybe a little bit different but that that's what I would do you're not it feels weird going last um a couple of things stuck out for me um I I would really like to see um not really equal but um integration of career and college readiness because I think we're we're missing that component where it was mentioned a few times but it seems like this is more career focused and I just want to make sure as director Zubia said we're honoring the board goals where we want to open up every possibility every opportunity for our students um the other thing that really resonated with me is the aggressive timeline my my head automatically goes to the operational side of things so even just the mention of project-based learning we're changing the way things are taught what is being taught how the students are going to be evaluated um and so while the timeline is aggressive I would like to give the board that opportunity to dig in and see almost like a proforma which I know you know will come along the way as we dig into this but um like okay we're we're starting a Health Sciences and Human Services Academy so we're gonna need somebody that's knowledgeable to um work on the professional development for that and I don't know that we have the capacity in our current status um the same with like if we're talking about how things are going to be taught on top of the teacher PD there's going to be curriculum implications and then just the way we're assessing students um throughout that it it drastically changes with um project-based learning and I think we need to dial in on those things to make it specific as we're developing them because while the academies have different themes I think we need to be very strategic in the way things are handled um especially um you had mentioned um College and Career counseling that's an area that's been heavily asked for by our students and and I think we need to bulk it up in addition to the academy so to me that's like a whole other operational unit and how do we get there and what are the resources that the Board needs to ensure are in place um the other wondering and and maybe we'll get into it more but with the development of the Academies um and you guys have done this many times before is it better to start with with such a narrow Focus versus um saying like Health and Human Services and then building it building the individual areas of focus in each School versus like focusing on just these two strands or is that the way this program is typically developed like do we start small and then change it if that makes sense um and yeah I think um for me The Graduate profile was great but I would like to see us integrate that into not only career Readiness but college readiness so when we're talking about critical thinking and um culturally competent I put Global competency because it's not really culture it's how the world Works um and just how we we ensure that we're equally integrating that with College and Career Preparatory stuff that we do because again like to me when we see this it's going to have future implication that's going to have curriculum and potent implementation and all along we're going to have to ensure that not only does it align to the standards for the kids or our students currently in school it's going to have to prepare them for any college program that they're wishing to enter or any career that they're wishing to enter so Props to you all because I can't even imagine how you're wrapping your head around this but those are just a few things that jumped out at me sorry and I know it's fantastic thank you so we're taking notes and I already shared a document with them so we can be compiling all um the questions so we do have um some answers because some of the questions are easy to be answered some others will require uh more uh more time or or I guess where I'm taking this as feedback so that in our next presentation we are making sure that we're including um the things that you did not hear sometimes we already have them but if you didn't hear it's because we have not you know share them um or or we fail to to share them today so um I'm gonna pass it on to um to Sheila I know as we're looking at the list there are some already that we think and I think will be appropriate to answer right now um I know Mr mccanna will be sharing a little bit of the academy the teacher Cadet program because we have been talking about these things how did we land here basically the first questions that we talked about I think that will answer some of the questions also from director Molina around uh you know bringing other themes in here how basically what I heard is how did we land here how did we get here um and we we've had this conversation so I will pass it on to Miss Sheila we can start um addressing some of these questions some of them are for a longer um not for today I guess uh like um including uh some of the things or changing the profile to make a little bit more Commerce City friendly um in in that it's aligned to our students so that's feedback that we will take um in just as in anticipation uh what I would propose is the the comments or the questions that we are not able to respond today I would like to bring the team back on the December board meeting uh so during my updates I can I can bring an attempt responding desk because not all of them I can tell you we're not going to be able to respond to all of them and not because we have not thought about them it's because we have to go back and tweak some of the documents to bring back so to get additional feedback so does that make sense would that work with you yeah so please Burke Madam president Lovato distinguished members of the board we appreciate your feedback and inputs and the opportunity to be able to share this evening some of the work we're doing I want to share a little bit around how we got here and then I'm going to rely on some of my team members with the details of some of the questions that you had on slide three of your your PowerPoint presentation we started to talk briefly around that as as Gary was mentioning some of the data in labor market interest that we were looking at right in addition to the student survey so we surveyed the landscape of what we currently have within the pathways and academies at Adam City High School we started with going back to the community to see around the bond that helped to build that building to say is this something that the community still desires or are you looking for us to be able to move into another Direction what they confirmed in those surveys and through those focus groups is that they wanted us to be able to continue with the Academy's work then we went out to study the labor market so that we are helping our students to be able to move into career fields that are going to be of desire and that they're going to have advancements into we still want to be able to provide opportunities where there may not necessarily be a gap such as Healthcare as a desired profession such as mental health right is the desired profession cyber security I.T those are all desired professions that we don't necessarily have enough graduates at the college level going into those career Fields so we study the labor market to be able to determine what are some of the pathways that we have in addition to what are our students interests not only from our current high school students but also from those in the middle school that are going to be moving up into the academies because remember this work is going to be built out over several years so we studied all of those pieces to be able to land at where we're at right now and collectively that body of evidence helped us to determine where the pathways are from there we started to go through what are the highest leverage opportunities what are the certifications what do the industry Partners have locally that we have access to and what are the higher ed agencies that we have access to what are some of the opportunities we have and that's where director CTE comes in to be able to help with those in addition to other components when we were doing this work I was a music art guy myself right so it bothered me a little bit like how are we going to do everything everybody wants and you know in reality that's not possible so we do have some things in place though so we can still meet the needs of our students and their desires so there are going to still be electives that live outside the academies and one of the things that helped me um wrap my brain around it I guess is a good way to say it is I I instead of thinking of if I'm in the Academy of business and Hospitality that means that my career in life is going to be in business that may not be true that may be my interest now as a 14 year old or going through high school but the reality is that when I get to college or after high school I may choose to do something in Health Sciences does it hinder me because I was in the business no because what happens is that the students still can make choices After High School that lead them to the career path they best want this does not mean this is their career as well it's a way of learning is how I'm looking at it all of the things we're going to learn in the Academy of Health Sciences is going to be tied to Global issues that we can bring back to home because Global issues are problems right here in Commerce City as well so if we can look at those global issues and solve them through a lens of Health Sciences that will help students their learning is going to be much greater than the way we're separating all the content now the other thing that um is close to my heart is that we prepare students for doing something outside of high school that can lead them to better their lives not just them but their families as well so I go through the Health Science Academy and I get my credential in phlebotomy when I go to college I can use that to have a part-time job where I'm making money uh much more accelerated than I would if I worked at Jack In The Box like our it was in the video so regardless of the academy they're in it's helping prepare students just for better opportunities the one thing I did want to share was um we fought uh debated that's a good word a lot about the um graduate profile and there's still a lot of work that has to be done there we we agree with that that's why we're seeking input and language does matter so the part about College and Career we toss this around quite a bit and what we decided in the end is college leads to a career right so it may or may not depending on the path you want to take so if the end goal is career colleges what we're going to work to get you there if that's what it needs to be or it might be a credential or it might be a different pathway so that is just why we didn't put College there because there's students that don't want to go to college and we didn't want to leave them out in that as well so maybe there's something we can still do with language to make it more inclusive so we appreciate all that feedback so I hope those things answered a lot of those questions because we're not leaving them out we're just not at that point yet is that thank you a couple other items that popped up were around the board goals so I'm going to circle back to that one but we also talked about some of the logistical pieces so I'm going to turn it over to Gary to really talk about are these Pathways set in stone in the process to be able to adjust those as the labor markets change as student interests change right what is the process in there because it becomes fluid and the approach is still problem problem-based Project based in there but the concepts that we're studying around that may evolve so I'm going to turn over to Gary to talk about that and the placement for students as well as some of the PD and their from his experiences of doing this with other districts thank you let me preface this with the College and Career issue for just a moment the reason we think it's so important to design an academy comprehensively to include the academic core as well as the Career and Technical education integrated work based learning student supports is this is about preparing students for both College and Career no longer one or the other the word College gets me into trouble I'll be the first to admit it um I mean four-year College I mean two-year College I mean apprenticeship where that's appropriate I mean formal employment training I mean the full range of post-secondary options uh and making that possible and accessible for all students this is about all students there are no entrance exams and I I can't speak for my colleagues but if if we go there uh I'm gonna fight hard to avoid that this this has to work for every student um and you're absolutely right I mean students are going to bring all kinds of different assets to this work and if we do this right each Academy is a place for them to really exhibit the assets and the competencies that they bring to this work so I that you can be sure that I'm gonna and I and I actually I know my colleagues are in the same place so not to worry um so when I was in graduate school one of my advisors one day said to me you know um Mr hoaglander the problem with you is that our parameters are your variables so nothing is set in stone now that doesn't mean that anything goes um and part of this process over the next three four five this is going to be a five year process um is adapting as we learn what's working and what's not working we may find despite all of the the work that we've tried to do to get student input you know some of these strands may not turn out to be the ones that they want and we'll have to figure that out what and and again even the pathway themes at this point I think are still open to to modification my caution would be keep them broad enough so that they can uh adapt so for example um agriculture um there's hospitality and tourism uh you couldn't pay you you could begin to think about how agriculture could get integrated into the hospitality and tourism strand um the uh the Visual and Performing Arts there are opportunities to expand the digital media Strand and the information technology so what as long as you can sort of keep the academy theme broad enough to allow you to make adjustments as we learn more about how well this is working for students how well it's working for teachers um then yes you can make modifications along the way I would you know I guess the last thing I would say on that is um so people I'll put it this way so people often ask well can students change academies we get that question all the time and the answer is yes but usually not for at least a year give it a year and then if you really want to change you can change what we find is that most don't but some do um and I would suggest the same sort of approach to the academy framework let's give it a year and at the end of the year let's assess okay what's working what's not what do we need to change but give it time uh to develop and for us to learn how to make it better Madam president distinguished members of the board is around the PD for his staff and then I'll come back to the six major goals so this week Dr Lydia and I are going to be meeting with um senior staff from tntp to start to look at the work that we've accomplished in first quarter what does that look like in second quarter what do we need in second semester and then moving into next school year this conversation is going to tie into professional learning both for the Academy's work that we're building because tntp has been supporting and leading our RPD and so we want to be able to help incorporate our work here from our partners with connect Ed and our teams that we have leading the Academy's work and so we're going to start to draw the plan around that looks like as we're in a place to be able to have more of a complete structure to start to build those out so that our staff is prepared to be able to implement this model as you notice our timeline is aggressive right so we're going to be working on that in there and so when we come back both in November under Dr Ria's superintendent's update we will have that in November's meeting and again in December uh in that as we start to build out our strategic plan work and that also happens this coming Thursday and Friday uh part of that is to be able to align all of the work across the district that we have in any Department area specifically in academics to the board's goals that we have the four major goals that you've established and the six major goals that we have with our partnership between Adams 14 and tntp so every piece of our work should be able to be drawn back to those and if it's not then we have to come back to say is this something we should be focusing our time and energy into thank you Miss Burke and I just want to clarify your four major goals are our goals are aligned to your major goals your major goals as far as the vision is not that you have year four we have our six and then we're gonna add six more in there and it's going to be a million goals uh and when you focus on 12 things all of the sudden nothing is important anymore so um our main goal is to um to ensure that our students receive a high quality education they their experience is different they're um they leave uh prepared for the challenges they're gonna find and that is our main goal we're here to ensure students in um and our our students I was going to say our teachers they also learn but it's our students learning what they need to learn and be ready and for that we're working with our teachers we're working with our neighbors we're working with the businesses I wanted to allow Dr McKenna to share a little bit about the teacher Cadet because that is part of how you know as part of your vision and ensuring that we have adequate teachers and other great staff part of that is building our own and we have been working on on setting up structures to support and systems that will support that we actually talked about where would that go into one of these academies if we have students interested because we know we have where would that go and that is actually to um Gary's point on making it making this academies broad enough so that we can actually adapt to the needs and the wants of our students um but you know and not to put the ties in our on our own hands um when we thought about the Health Sciences and Human Services um originally we were talking about or thinking I was thinking about medical Sciences right so doctor nurses and actually I use that as an example before but then we're like I imported myself in a little bucket here it has to do only with the Health Sciences but when we include Human Services so much more is in there even you know so many all the community members basically can be in this Academy so that includes fire workers that includes First Responders and includes teachers social workers so many more so uh what we heard from Ron rather than putting them in little buckets were open opening The Horizon so that students see you know health or or um Human Services is so much more than just being a nurse or being a doctor it's so much more than that so um Dr McKenna if you uh may share a little bit of the ideas uh in the thinking because I already it's not only ideas it's actually action steps already that you have taken to support with our grow grow our own um with the teacher Cadets yes Madam president Madam superintendent trustees I did mention this a little bit at our last board meeting how we were starting this initiative we actually have had a conversations again about it today we're having a I think our fourth or fifth meeting with CU Denver on November uh the first with Dr Gutierrez Cindy Gutierrez at CU Denver along with Barbara sadell who have been big supporters of Adams 14.

thank you can you read that part for us please yes I apologize so the two sections that that really speak to this is that uh at the annual organizational meeting uh the board shell elected president vice president and a clerk from its members following the protocol listed under election of officers below and so that new protocol says that the board shall each year elect one of its members to be Clerk this member shall be one who previously has not served in office unless all the board members have previously served in office after after serving one year as a clerk the elected member Shall Serve one year as vice president of the board and the following year as president of the board no board members Shall Serve more than one consecutive year in the same office my suggestion is that um several of those the SE worked out I don't think that you want to say um that an individual cannot serve also more than one time because think about this during covet if you had a president who was working closely with the superintendent already and they're they're having a they had a good Groove point where you know getting information out and work together during that that craziness of that time do you want to bring in a new president at that time if that person is being effective in the job just because it's time to how come you couldn't say hey Adrian's doing a great job right now with um working with the superintendent on this let's not mess things up during this time he already knows what has to be done what all the rules regulations are for online meetings let's just get through this you know get through covet and let him stay in office you need to have those opportunities so to tie yourself down to that and create problems however if you go through the rotation then you know is going to be automatic that somebody moves over there but maybe you can add something in that says you know unless by this you know decision of the board yeah I thought that so if it's not in there I thought that there was some language that said something like like that there is a there is a recourse for some type of deviation you know for a first special circumstances but but if Arturo just read that and it's not there then then that means that it it's not again yeah it must have been changed yet sometime which I don't recall yeah officially is that what what the process was do these boards that um board by law looked like if the same as when before when you all did a rotation or do you think it should change so it has changed in the last couple years yeah okay we spent a lot of conversation I mean there's a lot of conversations formally changed okay so it wasn't just that the mighty decided hey this is not what it so I I you know was Seated on the the board four years ago now this is not what was there four years ago so um everyone here except for except for Sabrina was was at the the table when when the language was was updated I just don't remember I do remember like you said Yolanda that there was something about deviation that now it's not there and I don't I don't remember us taking that deviation language off but but that that's the only thing I do know that we changed this but it seems like there might have been two two updates I only I can only remember one and even as you mentioned the board president that was stating during the pandemic and then the second one came on it I'm just speaking for myself Discord there was no no problem just came right in and just doing a great job that was doing for the prior president just just moving forward there was no and then not you mentioned the reorganization and all the you know schools and so forth it just turns over and just yeah we're okay great um that I also remember uh and uh there so I don't wait and if I remember correctly it was something along the lines of well either way we still need to update it because even if we have that and add the deviation language I guess with the deviation language then allows for anything to happen but we still find ourselves in an interesting place because the bylaw doesn't speak to a situation that we're going to find ourselves in in December but the language said something along the lines of um in the event that a board member wishes to deviate from this standard uh rotation uh they they may move and provide explanation for as as to why and and uh and it has to be voted or there's something along those lines where this is what happens unless somebody has a is able to articulate a reason as to why so you could one could articulate and say I move that we actually don't rotate officers that we keep it the same or in the middle of covid and so because of cobit I think that we just keep things as as they are and that we we wait to rotate officers until next year and then that would require the entire the the board to vote on that um before it happened this process shall be followed unless the Border proves the deviation from the process no that's I pulled up an old one is that that's the sentence that we're looking for yeah that's a normal one okay so going back to the process of um electing your board officers do you want the process to stay as it currently is or is there um opinions that it should be changed foreign that that's the conversation that um well we so one thing we could do is have a conversation to say what are we going to do this year that that's that's one thing but but I think it may be it may be more helpful for us to look at how might how might we update the language in such a way so that we're not just trying to figure out what we're going to do this year but update the language so that it lasts Beyond us or Beyond this particular organization and that's why my question is is there um a feeling here that the process should be changed would you mind actually engineering it was really helpful when we met and you you talked about potential disadvantages of of appointing someone to be clerk their first year um because of what could happen if they find themselves as president the subsequent year that I thought that was yeah um when Adrian and I spoke and when I read that party or he read that part to me I was like hmm I said that is a concern because let's say I'm a brand new person just selected to the board and I get in and um because everybody else is there I end up being the clerk for that first year well then the next year the person whose Vice President says I don't want to be president I can't take that on right now too busy sorry then it moves to the clerk possibly to become president well they've only been on the board for a year maybe they haven't been haven't even finished training on what it is to be a board member so let alone a president I think that there's some concern there I can tell you I've worked with a lot of boards where a new person came in and due to you know issues on the board they elected that person as president and it did not go well because um it takes time I think all of us would agree to figure out how to be a board member and so you can't figure out how to be a board member and how to be a president at the same time not in my opinion that's a huge responsibility and you need that experience of sitting through meetings you know to understand how operations work from that seat so that was my concern with that isn't that where the deviation would come in I guess I don't know let's see do you want to have to do that every time instead of just revamping I I would think that um the process being the word president um uh we did in the past was you know by experience you know the person's been experienced been on board a couple of years Pastor Meg went to the WordPress Workshop you know and that's how we would like first and that experience really um so I I mean I'm fine with that but I think I would just turn to Adrian and Gabby and say have you changed your mind then right because this is very much something that you guys wanted well so and I'll say even the the problem even as as you shared Yolanda about you know if based enough of experience or Basin off of if they've gone through the train or they've gone through I mean there have there there have been instances where there have where um I personally have not experienced this but there have been instances where there were board members who were told that they weren't able to attend a president's Workshop and so if once we start putting those things in place where we say in order to be president you have to do these things but then there's mechanisms there are there there it adds it adds other layers and then when the when that person either hasn't or or in some cases as has happened are prevented from being able to do so then when it comes to organization meeting you point and you say well it could have been you but you didn't you didn't accomplish this thing so therefore we have to move someone else and so I I would I'm talking about training though I'm talking about the person who have the proper training and I I remember when that happened that only happened one time that doesn't happen like all the time but I I I'm sorry no no and I would just say I don't think as far as my experience here like we've never said you can't be president if you haven't gone to president's training like actually when I became president I didn't go to the training until two months into being president I've still never been to the training so right and you know so that's not so that I don't say so I would just say in terms of fiduciary responsibility do I mean if we have a new board member come in brand new and they want to go to the president's training do we say oh yes we're going to pay for you to go for that because it's important for you to know that I think that's a different conversation to have I'm not so I don't want to conflate issues here and that's what I think I'm hearing so so let me so let me be here's here's what I'm saying as so as to not complete issues I'm I am I think that having a rotation is is perfect but I feel strongly that that there needs to be language that that uh protects against the rotation of officers ever becoming any type of you know some people voting or allowing or someone if someone is on the board then then they that means that they are somebody who's been trusted by the the community they've been elected they've been you know whatever that that is and so therefore they should be in the rotation and so once we start adding additional layers um I think that becomes problematic uh there should almost be no surprises when we come into an organization meeting as the as to who the the next person is and so um that would be my hope and so if we know that Sabrina you're going to be uh you know president next then then that the work can be done ahead of time to ensure that if there are things that you're if there are trainings that you need or or anything that that happens ahead of time so that you are equipped and prepared to to serve in the president's role so so I'm all for I'm I'm I'm I'm a fan of you know I recognize that sometimes you and this is what happened here I'd say when you're trying to address one problem you can create you know another problem or whatever and I think that that's what's happened here but I I would not want us to go back to what could eventually become the same problem I would instead say how do we now recognize that both problems exist and so have language that addresses both and just really quickly um in in regards to your your statement Yolanda about the training having completed some things usually um csba will offer boards president training at the conference but give an example of what you two are concerned about um right now our words president Workshop is sold out there's there's a waiting list um that they're just not even going to get to because all these other people have paid we're at capacity of almost 200 people in that Workshop so if somebody wanted to go through it right now or after the December meet you know I don't know the conference is before December meeting but somebody wants to go to it right now they wouldn't be able to and if that was a requirement then they wouldn't be able to go no not actually chemical Department wouldn't pass the vice president would always go to the word president works okay yeah I thought she said that you haven't done all of that was right on paper I'm just giving my opinion but one other thing I can say though also is that the mid trainings um if covet did nothing else it became a benefit to many school districts when we went online because what we found is that majority of the people prefer now to be online for Mig and that for a lot of our smaller school districts who can't afford the travel um that they've been able to now participate in Mig and so it does give us opportunity to offer the classes more frequently and reach a broader um audience for that so it's more flexible for individuals to participate in that training so Angelina do you have sample language or does the csba sample language I don't remember what sample language the SBA has if it's just the boardshell elected officers or if it I mean I I think would probably be helpful would just be have sample language that with the book that not with me but I'm happy to send you um the emails to all of you several different versions of um but what I need to know is are you looking for sample language for a rotation where you know vice president becomes president clerk becomes Vice President are you looking for that kind of sample language or some other type of that's why that I would be in favor of of language that gets that rotation that that kind of that compels us forward with that rotation um ex but for you know extenuating circuit uh there's something uh next in this next year we're we're we're we're in a closed Gladstone Heights 2020.

and so we're going to actually have although the academies are going to kick off next August and again to scale we're actually going to beat that because we're starting this in January and we talked again with the counselor and schedules today so that we can get a concurrent enrollment teacher at Adams City High School starting in January to build this to to scale and part of the reason to push this is after we took our 13 or 14 students Mr Garcia to um to the teacher future teacher Symposium they want this right and they are just a handful of students that will take advantage of this opportunity and the return on the investment for us as a district won't be immediate but it will start and uh once it starts then all of a sudden after they get into college and then start coming back to us then then that Floodgate will open and it will be sustainable and it will be Perpetual but it has to start somewhere and we can't afford to wait until next August for its start like we have to get this started uh in January and that's why we've started the work three months ago because it doesn't happen overnight and so Dr Lauria that's that's where we're at and one last thing if I may that I would like to address uh because I heard from um two of you at least if not more um about ensuring that the academies are offered equally to lesser Arnold high school students we we all make mistakes and we make them every day right and we do not want to have a culture that if a student makes a mistake that's it you're doomed for the rest of your academic life with us that is not the case uh the contrary we have been having discussions about how to support our students socially emotionally in how to start you know learning how to you know fix the problem some some of them we can fix some of them we just have to care consequences because it's not that easy but we want to make sure that we're supporting our students wherever they are and meeting their needs the students at lesser Arnold we have had a lot of conversations we want to make sure that the any of the academies are also offered to the students at lesser Arnold now we do have a um the distance challenge right because we even talked uh Transportation you know bringing them back and forth what would that look like it's basically I'm not going to say impossible but it will be very difficult to have any student at lesser Arnold or all of them going back and forth every period because they're going to join one group now and then go to the other they're they're going to be missing the the some classes in between right because by the time they get on a bus go and come back it's it's time so um we will bring back that conversation about providing opportunities to lesser Arnold to be closer to the high school or at the high school at the high school it's a little difficult because of the space and we have some Alternatives we started discussing those before but we will be bringing um the the you know proposals to to you as a board to consider because at the end of the day based on your direction yes move forward then we will put a team together on how we make it happen not whether we're going to make it happen or not I don't think it's appropriate for Community to say whether we want to or not we we do not ever want to merge a school we do not want to you know uh merge schools closed schools dissolved schools that is not the choice of any community I've been in different districts in different states it is never like number one choice yeah let's just cut this one um that's that's not um the purpose of the of a committee if you charge me to put in a committee together it would not be to for them to make a decision whether it's going to happen or not that is your decision we will bring you the information the fiscal information uh the capacity information for the students at lesser Arnold to be participants of any of the academies at the high school whether we stay here whether we stay in another place that will be brought up to you for you to then make a decision and and then based on that decision we're charged to putting a team together or not that that's going to be after we get that that charge but um certainly there will there are challenges with the distance we know that there are challenges even with the opportunities the building has to offer at lesser if there's a student with a big picture concept it's really for students to be more individualized in their Pathways they're in different places some of our students at Lester Arnold some of them are our parents themselves so they are in in a different place in life and we want to be able to meet them where they are in in be able like we heard to offer a different opportunity so when they leave College High School whether they choose to go to college to for or apprenticeship whatever that is they have a better opportunity to to navigate that um after after high school so um there you know if a student chooses to even do Hospitality we do not have a kitchen at Leicester Arnold right so there are certain things that we know um a reality are a challenge but uh we will follow your your vision your guidance uh in your direction once a decision is made and then we'll um we'll put you know whatever committees needed based based on that decision thank you I think it was really helpful to hear the additional information um and um it might even I wrote a note to myself like it might even um and I know we're not there yet but just write all the occupation and career opportunities within each school I think that will help me wrap my mind around um where these could go not necessarily I know this is a starting point and it's awesome um and and I really appreciate the the focus on the equity with Lester Arnold because I know that's yeah thumbs up course so thank you for answering those questions because they're not just my questions they're also questions that other parents have and I just want to say I I think as part of the timeline it would be nice to see more of those benchmarks that you talked about for evaluating how they're how it's going you know because I think that sometimes we we miss that part and you're like like you said it's it's not the perfect science and there's learning opportunities as we go but there has to be certain benchmarks I think or certain deadlines to say you know is this working is this part working and when do we go back and and give get that opportunity to to make those changes before it becomes too late so if I'm not making myself clear let's say I you start at an academy and then you don't you end up having the right people come in to do the right training for example when are you going to stop it and say oh my gosh we don't have it as um we can't continue with this part but we'll do this other part like one of the things I find whenever you start a new project is we have to have certain deadlines for those benchmarks put in there ahead of time because then you know what you're evaluating then you know what you're going to be keeping an eye on as opposed to doing it after the fact and saying oh darn it it didn't work now now what do we do so I appreciate that you said that there are certain things that you guys do but it would be helpful to see more or less on that timeline what that looks like is that you know like you said a whole year let's do a year so the students will try it for a year after the year what is it that you're going to evaluate what is the Benchmark that you're looking at to see if it worked or not I think that's helpful too okay thank you okay is there any question I'm looking at my team any question that we can answer here rather than bring it back in November updates and December updates I do not want to miss this opportunity to leave as many points clear as we can possibly do is that I um I so appreciate your presentation all of you because we know there's so much happening so it's very helpful to get these updates so maybe if we can plan um as the work progresses on this aggressive timeline just more yeah more frequent um updates because this was a lot you guys are doing awesome work yeah yeah which might be difficult because I know we're doing the holidays so I don't know what our meeting schedule looks like the next couple of months but in every every business meeting Madam president members of the board every business meeting during my portion of superintendent updates I can bring even if it's a little bit of the work that we're doing so that it's not in three months it's just a workload of updates yeah yeah awesome great thank you all well um I think that concludes our study session thank you all for for joining us um this evening we do have a need for an executive session um I move oh go ahead oh and then move on okay yes thank you all right we'll take a quick five minute break oh yeah to the other area yeah

the reconfiguration of 7-Eleven committee and so forth and so forth and so I am going to suggest that this next rotation um that we do have for and on board I'm just for that for that you know for that because of the fact that we need a strong leadership vicarious fourth in the next year and so I don't know if that kind of um you know you had mentioned uh you know Sabrina's president the rotation president Italy the board member Gonzalez is not going to be here we're supposed to move up and so that creates the two it's like vice president right away and or and so um my suggestion is to have the rotation be board members that are in in um in this room at this time right now just for the sake of our reconfiguration and for our team too strong and that that makes sense and that's a conversation we we can have the conversation about what what to do this year keeping in mind that there are up to two of us who will not who will not be there at that at that meeting and so so with with that in mind like we it we can't really make it and it wouldn't be this iteration of the board that makes that I guess we could we if we if we updated the policy now that's fair yeah and you bring forth a very good point with those tough decisions process that's going forward and then I just want to flag something else though so the top book at a piece would not work because we're by trust the areas now so you wouldn't you'd have to figure out something else for them all right if I hadn't even thought of that part yet but you're but I mean I could just say so back in the day with that normal what happens is what Angelina just said right is that so like I'm just saying theoretically right just based on who's here and if you were here Adrian it would be like Sabrina would become president Yolanda would become vice president because she's like because she most recently hasn't served as the officer Gabriela would become the the clerk and because you're president right now you would become member number one and then the new person being member number two um and then if it's two new people then you guys would have to figure out which one is and we don't call a member number one number two it just I know when you have the list they're in that order and that's right that's the way you do it in your District too right yeah did you bring up a good point now about the at large uh and that could be flip a coin or I mean there's there's anything there's anything that can go in there um that that makes sense I'd say as I would I would I would like there to be I would prefer that there's language that says some that that kind of clearly communicates that that is the that that is a rotation again because if if what we're saying is that that if we're saying that that was the understanding of what happened I don't think that it that it always played out though in the past well yeah and I would say in recent years it didn't I think people clearly I think people articulated why it didn't happen it wasn't I don't think I mean so yes there were some deviations as you like today but I think that they were I mean they were purposeful it's you know the board always has the ability to do to decide right who's going to be in what position um but it is an opportunity just to go back for the way you know the way I think the way it works very smoothly right Angelina I just think that it takes out a lot of the politics a lot of the factions developing you know um I've seen that in a lot of districts where um just the election of foreign officers divided the board into two factions because these people wanted this person these people wanted this person and then it becomes you know a really personal thing where people whose feelings are heard and people are angry and it shouldn't be like that and I and I would say if we were to have so let's say hypothetically that there was a board member who was censured I think that if what we were to communicate is that being formally centered by the by the board comes with the inability to or to be pulled out of that rotation and unable to to be in that rotation for X number of years or the remainder of that term whatever that is that that then to me makes sense but then but then again there's Clarity there's Clarity around if if something like that happens this is why but if instead there's a let's say hypothetically there's a cincher and then on the other side of the center we come to vote and one feels as though because one has been censored they should be pulled out of out of the rotation and that conversation happens and is for the the jury of the board to determine at that at that moment I think it can it can very far too easily turn into a a yeah factions contest and a popularity contest as opposed to defining it on the front end and then being held to those definitions that that were predetermined but keep in mind if you censure someone it's it's been writing you can put in that censure that this means removal from committees right um you know you can't hold office on the board right or like you said so that would be in the censure so it's not right but my point is if it's not in the center except to the board to make sure that if that happens it is so our superintendent knows now too to make sure should that ever happen hopefully it won't um but should that ever happen in your District that it is in the language but it wasn't in the language right yeah so that's that's where that's how that happened in our board here and your attorney should have told you that as well um so that's that's important that that is laid out in the censure itself and then you don't have to worry about it because they have a piece of paper and that's right because that would make sense to me if there if somebody if someone on the board was formally censured and if and if as part of that censure it was communicated that as a result of this you're you're pulled off of committees and you are ineligible to uh to hold office for the remainder of the term if that was communicated to that person and voted voted upon in in a meeting then it makes sense and there's no surprises if it comes around and that person is not if we don't include that language and then we get to the meeting and and someone moves that but but that was not a part of the the Accenture then then does that person ever hold off like because I would even be I I would have a problem if somebody was censured one year and 16 years later they're still on the board and but because they were censured 16 years ago they're now unable to hold office so I so I think that there needs to be clear language on on what that what that process is and and I would say I guess what strikes me is if if someone is voted in if someone is voted in after being censured again and after being and and from my perspective that that that kind of resets the uh typically I will say from the censure letters that I've seen um that it had a Time limited um there was one just recently and it said that they could not hold um office for three years so there was a time limit on um so I think that we just asked like since your language in the board bylaws that needs to be made clear of what your policy is on that and it should stay there in your policy that you know that these things are consequence of Accenture and then you guys inside you know can't hold office for two years can't do this they have to be removed from committees for one year or whatever right you decide as a board and as long as that's in your your um policies as far as what happens during Accenture then you should be okay and like you said if that way if they did their two years without holding office and the public re-elects them they can hold office then right and so I I would be me personally I I would be comfortable with that if if we were to say that there's a rotation that that happens in the way that that we're described describing um however in the event of a of a board member who is censured there's a you know I don't know how we would I would phrase this and then if we spell that out but a censure comes with these things to have that entirely spelled out I think would would be clean and then it's no longer a matter of is again hypothetically is there someone who I have a personal problem with or someone who I have an issue with instead if this person has been formally centered this is the con one of the consequences of right of that Center yeah so for something like that absolutely personal feelings just in general you know no since you're just personal I don't want that person to be president that shouldn't have a role massological question um only because it was brought up like hey we can move we can move forward with amending the board by law now and so I just want to make sure I understand does that mean November 1 bring this particular board by law as an info action or does it mean 11 1 bring this item for a first reading for input yeah yeah that captures what it is and then at the regular board meeting slash study session it comes for approval or something else I would say the latter of those two so if we bring it to the next to if it comes to November 1 as a first reading then there's an opportunity to see it fleshed out and recommend any any adjustments and then it can it can be formally adopted at a at the the next regular flashlight session okay and I am sending myself a message I will send you that um that language sample language either when I get home this evening or first thing in the morning so I'm sending myself a reminder send myself a calendar reminder right now that you need that ASAP you're doing just ask vacation and what I suggested did we and um we speak about what I suggested about this next year's rotation I don't know it I didn't get a clear um response I well I think if we if we move to what's being suggested here what's on the tip which we can give Clarity to I think what you're asking is addressed within it as a so again as opposed to we can as but as opposed to addressing this directly because so what what is being suggested and sorry can I back up and and request because I'm the only one who said this but it would be please feel free board to turn this to say no to this or whatnot but I I am strongly requesting also that we include language that clarifies um Center and and how a center would cause us to to deviate from that that rotation um so just just so there's clear I would I would like to see that in the in the updated language that that comes forward um but if we but what's what's talked about here is there are in essence board members have will have numbers and so I I don't even I don't know since I'm let's imagine if I'm still on the board and Sheila means gone then that means that I go to as Chilean said the the back of the line but but a new board member would come after me and then uh you would then sit in a clerk see Yolanda would sit in the vice presidency Sabrina would sit in the in the presidency in the next year things would just shift over one but but as there are new board members they just kind of shift and get back in the back of the line behind whatever sitting board members are there so that's the language or that's the process that's currently on the table and so if that's what moves forward with which it sounds like it is IT addresses what your request and keep in mind again that anybody can refuse to take on the seat just because your next in line doesn't mean you have to take it and then I just I wanted to ask ourselves do we have essential policy because I'm looking online and people have a 9005 a that talks about Center and I don't see that in ours that's something I would recommend that you add I'm looking at the policies and so um and I'm not even sure then what other maybe policies that the SBA has in their sample policies that we don't have in the Paul in the board policy manual I don't think they have one we had a censorship on this board at one time but there was no taste no Clause to it like what if you know your attention you don't have ABS you see your data we just discussed but no there was no no nothing there just there was a censorship but there was no Clause let me pull a couple of those as well and send them to you too in the morning as well and I'm looking at this and some of these like the roles important not that it needs to be updated but they haven't been updated since 2007 which is the last time we did like a full review of the manual and which one yeah and that's how I said to say what you might want to do is since next year is an off year as far as the elections you won't have to deal with that that would be a good time to schedule um a board Workshop just to focus on the governance handbook Alone um and just go through and make sure that everything is what you want it to be and look at those items so I would um I would prefer that if we we do the um the first reading of the revised by less for election of officers and then separately um develop the sensor uh censure policy so that the Central Language isn't in rotation but it's separate so if if this happens then that member would be not able to rotate into office but not combine them that's how I have in my notes to do two separate things um because as long as there's censure language in your your or bylaws then if you ever have to do that hopefully you won't but if you ever should have to do that again you would have guidelines to follow to ensure that those things are put in it and also shouldn't it be it shouldn't be on the mou or when the the person is giving the censorship on there um so the person knows that you know I don't know at that time uh to let them know that they're um due to your censorship you will not be able to run for office in three years or however and that's what the censure language yeah it would state that you know yes that they are notified that this is the the consequences okay and Two Pieces Just for clarity because it may have just been like uh this may be semantics here but you said to notify them that in three years they can't run from office so just to be clear we're just throwing something out because it depends on what we're talking about if we're talking about run for office election wise there's nothing there's we can't prevent money from running from office but what we're talking about is like in the rotation of officers on the board right I'm not talking about running for office okay just just for minutes 30 yeah and then uh the other thing is we unfortunately there's precedent here as well that we may need to consider like is there is there Progressive policy where what what happens if someone is censored multiple times what happens if someone is censored twice so if if the if the punishment if you will or what I don't know if the consequences I should say the consequences for someone being censored is all of these things and they're censored a second time and the consequences are the are the same I mean are we just comfortable with that or or should there be some type of progressive consequence would it be longer I mean we'll say what is it the first time we'll say three years we'll just say if they get sent it the second time would it be six years I don't know so yeah and I and I would sorry I just think looking at the other District it's it's less it's not very prescriptive it just gives you the ability gives you the context and talks about some of the things that you can do it's not like this shall happen very specific and I would recommended that you keep it that way right and like if you feel as a board to decide how egregious it was and what what you feel fit so I hear what you're saying you're saying to keep it pretty generic um but should a tagline be added the I think Yolanda's concern was the last time that there was a censure in this District that she felt like there was no consequences given and what I'm saying I'm looking at these samples and they're much more about the process Accenture and not the what you know what what is in the essential resolution I'm not saying that in this I mean so that normally wouldn't that be it develop with your attorney yes it should be definitely um one thing I would recommend note is that um you do put something in there to say that um if a trustee is censured that they um you can put may lose their privilege to hold office that gives you some lead way if it was something that was just a slap on the hand versus something that was really bad um or you can just say they shall not be able to hold office um on the board or a time limit to be determined except for you guys I have a kind of like a background question um we seem to be giving a lot of air time for this topic of being censured and I'm maybe I'm missing something like it seems like it's really really important and um I haven't quite understood why that part is is important so I'd love to hear the like why we want to really get it yeah I just feel it's very important and I'll tell you I mean it I sent you someone and there was no Clause there was no um no no I mean there's no there was no process the person was censured and the person went on to become president and went on to become you know just there was no consequences that's the word and this is why I think it's very important that we do have these consequences in writing and that we're aware and the person also that's receiving this mou showing that because the board agreed to Center the person also we had to vote on it and everything but there was nothing even written you know you would not be able to run for office for three years or however we decide so that's why I really think it's important because it's personal but that's right are we talking about this now because now we finally have the the time and space to talk about this is the time kind of like deeper things yes this is the time because we're not able just to do it just anytime but because they're talking about governance is the time to in the handbook right this is the time to to either edit or change the wording or okay yeah and I think the reason why it's relevant what because because it wasn't the intention to talk about it here but but the reason why it's relevant is because in the past when there when there hasn't just been a a rotation um one one of the things that's pointed to is the fact that that one of the persons who was not rotated forward had a was was censured but it wasn't communicated to them as part of their Center that that this was part of those consequences so so it it it it it definitely seemed um it seemed unnecessarily punitive because it was not pre-communicated and so by by having it communicated ahead of time and in language then it's it's just an understood part of the the process and and not do this uh unnecessarily putative Gonzalez what was that number there was new board members and board members there was something and writing to let them know you know and of course they voted her on Instagram for president and and I was like you know at that point they knew what what does it exist [Music] s yeah good so are there do you feel like you have it do you feel like you have something to to run with to bring back at November one for sure for uh board by law 9100.

um we were just uh we were just uh looking at the censorship uh board by law uh which is nine zero zero five a and I'm I'm assuming here I'm making assumptions but I think probably the reason we don't have it anymore is because uh csba is no longer no longer has that uh as a board by law a recommendation uh based on their sample uh board policy and based on uh board member Cruz Gonzalez when she looked it up it looks like it wasn't touched since 2007 and so maybe no no this one yeah this is 2005 the one 2005. okay yeah and so that that could be a reason why it doesn't exist in our district I'm making assumptions but typically I know like in this role if if we see a deletion a deletion in csba then we actually bring it here as a deletion as well um and I'll check on that the why or if they have something else that they feel covers that okay I'll definitely look into that for you so as to be able to to move forward then and and to allow to allow a process to come forward I guess we could do one of two things we could just say um we could there could be a subcommittee that checks in with our with our Arturo to it doesn't have to be a meeting but it could just be via email or something just to verify and say yes let's let's go ahead and bring something forward um or we could just ask our Kudo to evaluate it and bring it Forward is there is there a sense follow [Music] I um so is it is there is there anyone who feels strongly that they would want to be on to be part of that subcommittee me this is a subcommittee for the the censure policy uh to determine whether they will look at it what the central policy would be for our first reading if there will be one that comes forward and what it would be we're going to have to move really quickly because you're right is November 1st yeah yeah so that means conversations and and and um emails like in the next 24 hours well I'm gonna spend this ASAP um I'll send an email tonight definitely to try to find out about the essential policy and hope we all have an answer by morning okay um but I'll get that to you as soon as possible and then the only thing I'll say to the subcommittee is it would I I would love there to be one um let's let's look at the that Define something in the Divine defines even if it's options or but that gives greater levels of definition there but I'll look to uh Gabriella and Yolanda to determine if what we hear back from csva is that there's a legal reason or some kind of reason why it's deleted then but I'll I'll Trust y'all can we add it as they're bored as our own protocol you you can um you have the option if you don't if if csba says oh there was this legal reason there was a lawsuit whatever whatever so then you can still add it to your governance handbook as a um a protocol um that states this is what our district is going to do so it's still an option thank you for putting it in there so just to recap make sure we're all on the same page as far as the roads the language you all have agreed that you want the rotation policy and I'm going to send language to superintendent um he also has jotted down some language and you'll work something up communicate that with Gabriella and Yolanda and they will bring something forth for the November 1st meeting for the first reading and then you guys can discuss it and then it'll go for a second reading or an approval or approval at your board study session slash board meeting later in the month and then I'm going to essential language so then we only have one other thing that we need to talk about and thank you guys for good discussion on that um and that is the board meeting schedule um there was um I remember last time we were here I asked how many meetings you have a month and uh and there was some discussion about that and that was something that was an interest of the president to bring forth again to to talk about so um I'll let you go ahead and address that yeah so so I'll I'll say that um my own personal assessment and and then it was brought up to me by by another board member um on on their own um Yolanda who who said it on on her own which is why I saw it would be valuable to bring here so we currently our standard number of board meetings that we have per month is two and then after we have two meetings per month there will be some months where is there additionally a study session or if there's two meetings to start with and we find ourselves needing to address other business and so we'll schedule another another one in between and that puts us like even now we're we're we are in a four meeting um four weeks in a row with four meetings stretched and some of these meetings have been outside of the the just the business of opening and and comment board comments and some of these things I mean we we've spent maybe 20 30 minutes doing doing business and so the some of the questions I have with Arturo is around what is the is there precedent what does it look like for are there districts that have is it even possible feasible for there to be one meeting a month as a standard uh and then in the event of us needing to add an additional meeting there are we are still able to to do that what does that do for staff is that is that something that's doable are we able to project ahead the work that needs to get done and our Arturo seem to indicate on a surface level that he that he thought that that would be doable from a from a staff level and then when Yolanda you know commented on it and brought it to me as well I I definitely saw it then as valuable for us to to discuss here and consider that shift I guess I got off the board the wrong time Angelina so I so I think no I've heard of districts going like like I've heard um I think Compton has moved to one meeting a month and they are so much larger than it right I think I heard that they said that they well if you guys recalled when I was here last time I told you that we only had one board meeting a month and then we scheduled um study sessions um each month but not every month we scheduled I think and and don't hold me to this it was either eight eight or nine study sessions each year so there were like three months where we didn't have study sessions we only had just the nine the just the 12 board meetings and nine study sessions um three months where we didn't have a study session only the regular board meeting and here was our thought the the regular meeting was of course to take care of all the major business of the district the study session was to be able to have that time to spend on the deeper topics um so for example you all are going through a a big you know issue right now so rather than have your normal board meeting have to spend you know an hour or something just on that topic you can have your regular board meeting take care of all your normal business and then at your study session meeting that's the only topic just that one thing it gives the public more clarity um you don't feel like okay it's 10 o'clock why am I still here um and it also is an equity thing because it allows the public to be more engaged than what you're standing discussing on that and the reason I say that is because think about your regular meetings and as you go through all the the normal things on there and presentations Awards you know things like that so then by the time you get to the meat of a certain topic a lot of people are like you know I gotta get home I gotta feed my kids I can't watch this you know it's their bedtime gotta bathe them whatever so if they know that this meeting is a study session on this particular topic and that's something that they're interested in they know okay that that's where I need to be I don't have to go to hear them approve you know how much fuel they need to pay for the buses and this and this and that I want to go to hear about this topic and so we had really good turnout at our study sessions depending upon the topic if it was special and more special ed people came you know and they got to hear a more detailed report because we didn't feel like we would be sitting there for a long long time and then the board also had the opportunity where we felt like we could ask more questions because that was the only thing on the agenda now don't get me wrong sometimes there were things that we did add to the agenda that were important like let's say we needed to hire a principal and we found this great person and we want to approve them we might still do that one item before we started with the regular business of the topic of the study session but we didn't overload it it would just be like one or two things that's it and then the rest was just that one topic so just the thought and that's what I seen that we needed a special meeting this is why there are special meetings with 72 hours prior uh notification but I I I felt regarding well like I mentioned about um what president Greer and superintendo Ortega how they've managed we have like four small meetings when we could have did it like that one reading instead of just we've been here like you know and I mean it's okay but I just think that it would be great it would just I mean I would rather stay if I have to say to 10 and finish business then just go every day like you know just go two three hours two three hours two three hours I I just brings you the necessary necessity in it not really I really like your idea of um kind of having the things that need to be approved to to move the district forward um and so forth and um and then having the study sessions to have like you know a community know this is when we're going to be speaking about you know 7-Eleven committee closures foreclosures and so that way they're able to to be here and it not be all together and so being able to separate that would would help with the discussion as well and I do see the benefit of us moving forward with that Tony so I I do want to say um Having learned about what Hacienda La Puente would do we we are not I mean not I mean Roland sorry Roland so we did attempt to do that in this District um I'll just say my advice is that you have to be very disciplined because back then the staff always had urgent things they needed to put on every study session agenda and so it didn't work very well because we ended up having a full agenda and then we had prepared to do a study session and so I think it's important for there to be commitment right with president and the board and the and the superintendent that that will not happen and it has to be an urgent item um because it that's it didn't work we tried to do it and it and it ended up not working thank you thank you thank you for bringing that up because the first superintendent um had that happening um but then when our news superintendent was hired it was definitely like no if this isn't urgent it'll wake Gabriella Mr Taylor can you give us your I know you did research on other districts can you let us know what you told me yesterday regarding other districts or neighboring yeah um like board member Cruz Gonzalez said uh the The Sims to be a pattern uh that's happening I believe Bassett is probably the closest District to us that recently moved if I'm not mistaken uh from two board meetings uh to a one board meeting and then others have established already that that pattern uh for a while um and I don't think it discriminates I think small districts do it big districts Do It um so I I don't think there's a there's you know some factor that says oh no if you're this or you're for that um and so we definitely we definitely know that that it exists and we definitely know that it can happen and we as staff um are prepared if the board does the board direction we're prepared to uh to to Pivot in that direction Tony oh I can wait till if you're going to say something okay so what I I hear uh Angelina the what what you're describing and even the model of if there's one business meeting if you will regular meeting and and one uh study session per month that's already pre-scheduled that is that is one that is one mechanism or one way to get at this I that's actually not what I would personally what I would suggest I think that how can we simultaneously work at being more more efficient in in and then we have been continue to be you know efficient and bringing things forward in a timely manner so we don't find ourselves in a position where we're needing to make a last minute thing that we have to squeeze in and get here understanding that those are going that is going to happen from time to time but how can we you know mitigate that um we have no problem and if you've if you've been on the sport for a few years we have no problem scheduling additional meetings when need be that there's we have no problem doing that so so my my point is if we were to as a standard say that we have one regular meeting even now we have uh we we have study sessions or governance uh what are we saying six six per year so we're so we already have those and so if we're going to stick those in in between and but now we're going to instead of there being three meetings in that particular month now there will be two meetings on that month I I wouldn't necessarily see a need to to to do more than we're doing unless we encounter a certain thing if we're if we're doing if school reorganization was happening and there were some big decisions that were needing to be made it's it's there's room for us to say we need to add some meetings and and it'd be crazy because we would actually have some Tuesdays to do so when we have every single Tuesday scheduled and there isn't even margin to to schedule those meetings so I'm actually suggesting that we that we not necessarily move to two meetings a month but as a we have a default of one meeting from per month but but uh adding governance and study sessions as an additional meeting as we would normally throughout the uh throughout the course of the Year anyway and the last thing I'll say is which is another concern for me as somebody who works in non-profits who has as a board as well that I have to you know do the work of preparing for for board meetings for and whatnot and know what goes into that I I want to acknowledge like um ausd operates on this cycle of every two weeks there is a your staff is always in essence then scurrying for a for a board meeting agenda that they're putting together and so I even wonder what it does for or staff to to allow them to to get to to to do work as a as opposed to every two weeks or weekly um doing the work of preparing for an upcoming board meeting I agree I agree in the model of our president Greer so just two things for you to think about as well so one is and I just remember this happening right I think as a board you have to just realize that you'll have more ratifications right because there'll be contracts right now and we've we've had a commitment where there wouldn't be right because there used to be a lot so just for you to realize that would probably have to happen and then two um no I kind of thought I forgot what I was gonna say it was something it was related to that though if I remember I'll bring it up but I do want to just talk a little bit about calendar and adoption process and maybe Angelina asked you about it because the last couple years oh not by like five to six years um we have this practice now where we adopt the board calendar in December and then every time a meeting is added we re-adop the calendar and so there are never special meetings it's always regular meetings added to the agenda so we're Arturo is bringing the calendar to us once a month or more and and I find that unusual I feel like that that's and then for the public right that's you know anything right so I'm just wondering like have you seen that another District I have not and we did not do that right and so you added a meeting what would you what would the normal practice be um well if it was an emergency meeting then we followed the regular 72 hour um rule but what we did was we would put um we put our regular board meetings on calendar and then we put study sessions on for months that we definitely knew we were going to have them so like our school started in August so we wouldn't have we knew we were going to have study session in August too crazy but we would have one in September we would have one in October November and December holidays there's no time for a study session January just starting a new semester February March April we'd have them you know may it was a toss-up depending on what was going on in the district and then June of course you know summer school starting in in summer we wouldn't Napa so we would put those dates for the study sessions on our calendar and then if we found that we did not need it we would just simply say this meeting is not taking place because it was labeled as a study session not a board meeting so people never freaked out like oh they're trying to hide something they don't you know because there was a study session people got to know what our study sessions consisted of so it was easy to say hey we don't have any topic we need to address so let's just cancel it and we we do that in advance you know so people knew that was pretty much it so I remembered what I was going to say because you just triggered it um so that I was gonna just suggest and I won't be here with her with you but I would suggest you just figure out which months you want to have study sessions in because in that way you know when the public knows um because if you're just and and you can plan out what the topics are going to be right because if you're just going to say okay we've decided next month we want to study session it doesn't feel as planned out I don't know I think it it's harder for the public and for example we had a bond that was passed while I was on the board so one of the things that and we had two high schools under construction so we knew that every year while these high schools were under construction we wanted an update on our bond and our facilities so one of our study sessions we always knew was going to be the bond and facilities and so all of our facilities people are people who managed our bond would come they'd give us a presentation update we'd asked lots of questions about it and then we were done that was the time which just spent on that so certain things um you know are our lcap you know that was a study session so that we didn't have to do that during regular meeting we could just do just El Cap at a study session so things like that where our study sessions we got a new special ed director and they revamped some things we did one of special ed Yolanda I was just gonna so would we need to decide like we have um first and second Tuesday of the month or do we need to decide is it going to be like the first Tuesday the second that's the first question the second question is it gives us our weekly word update every week it talks about the organization and just everything that's going on and also the cabinet so you will continue doing that Mr tiger correct on a weekly basis okay yeah that's great because we get the information and let me tell first yeah even the first thing my first question because one one would be to determine even even before like is there even it like so we've had a conversation it seems like there's maybe some interest is is there interest in looking at at kind of reducing the number of of meetings that we have and and going to a you know to a one regular board meeting a month and then having these other study sessions and or governance meetings is there even interest or or thinking that that would be wise um I I haven't but just to take him consideration two as well I think last couple years too is we've asked our our superintendent to move on the dates for um activities that have happened in the community and so that is a major reason why we've had calendar redone again because of those um the times where the city may have something important where the whole Community needs to be there or golden days but so um but I I would agree with you uh Boardman Brooker um if we could have all the meat potatoes I say yes always you guys all I have more Sabrina we have the benefit or advice before we give our opinions no no I was going to talk about the timing of it but sure um yeah I'm in favor of streamlining our board meetings and um you know identifying uh study sessions in advance so that we can plan our calendar yes um but not trying to have to artificially fill it with topic um right and then I think I might know what you're talking about with timing but go ahead yeah no I'm just gonna say there are certain statutory requirements like the unknotted actuals the first interim and um the March 15th notice that have to happen before March 15th and then June you have the budget right those are like the so um the 30th right the end of the month um so I think we run into issues around scheduling September meetings to make sure we could do the another actuals um so just for you guys to think about those dates you don't have to meet first and third you know you could meet second right you could change what they do oh yeah it doesn't have to be Tuesday there are just other districts made on Monday Wednesday Thursday yeah and I think maybe um look overlaying City Council meetings Golden Days National Night Out kind of looking at those so that we don't conflict with those dates or commission meetings too those are all the first week of the month usually if we skipped away yeah and I and I would I would say I I like I personally I like the idea of us saying that there are going to be some some things that we definitely make sure are included as part of the study session study session schedule I do think that there is value and so if we're saying sick I'm completely making this up off the top of my head if we said that we know for sure that these four topics where that we are going to have prescribed and ahead of time to know that this is what they are I do think that they're naturally are things that come up and and it and it may be wise for us to have some some wiggle room with some of those study sessions even if it means for example let's say in November if we had you know this particular topic that was coming up but we knew that there was a reorganization decision that that conversation or that topic could be moved to the next one if we see that urgently we're needing to discuss this particular matter and so so it comes forward here I think it would be wise for us to have things but the time booked but not necessarily filled to to give us the flexibility to discuss things um as they come up and I again have no doubt that that this board will have any problems adding a meeting if and when absolutely it's necessary because we've had no problem doing that uh and you can pick you'll pick the topic for that study session as the time approaches based upon where the district is what you need to talk about you know like I said you all have a lot going on but you may decide hey this study session needs to be devoted to you know the school closure issue again so you would devote it to that but I did remember the thing that I forgot about one thing that you might want to think about if you're going to condense to one meeting is also think about what goes on consent calendar because we've had a practice of um we only put things on consent if there are return items right and I know that there are other districts that have a different approach right so maybe they put all contracts on consent um because you don't have to spend time first and seconding a whole bunch of contracts so just something for you to think about right because we don't it's a practice it's not a rule the way we do it right now and I'll I'll co-sign with you on that one is what we decided was um it was based upon dollar amount so we set a threshold where if if it was a contract over this much then don't put it on consent we want to vote for on it individually but everything else is going consent and and remember as a board member is your responsibility to prep in advance and ask questions in advance so if you see a contract on there that you have concerns about then it needs to be addressed with the superintendent prior to the board meeting um that way you have a clear understanding of what it is and why it's there but didn't a threshold on the amount can help because that can help shift a lot of things into consent that don't need to be voted on individually and save time recognizing that it's it's 7 19 would with the well I guess just just looking for for nods would the would the board be interested in implementing implementing this as soon as now or is this the kind of thing that we would want to to wait until the next kind of adopting the next calendar what do you mean now yeah so so what I mean is we we have meetings that are we currently have an adopted calendar now are we looking would we be looking at adjusting our currently adopted calendar to reflect these changes for the 2022-2023 school year or is it the sense of the board that they would want to exhaust the rest of the 2022-2023 calendar and wait to make this change for the 23-24.

uh a question I I think that I would like to ask our superintendent um on them if that's something oh I was like your opinion yeah we're ready and prepared to to shift I mean to board member Greers or president Greer's um comment right now our current Board calendar takes us through June and it's under the old philosophy of two board meetings a month and on top of that study sessions and governance meetings as well um so if the board is um interested or gives Direction at the December meeting we can bring um a revised calendar moving forward feeling so I just want to recommend you go back to what is standard practice which is generally on your organizational meeting in December usually you bring the calendar for that annual year so starting December to the next Nova December you have all the meetings um this shift of June to June I think is is I think is unusual most history because I know adopt their calendars they don't do it during reorganization no no you just made me realize I can't remember how we did yeah I think usually you do with calendar or physical usually it's like because you get new new members so you do you do officers organization and calendar I think that's what I've seen in other systems and just for the record we do bring it every December but two board member Cruz Gonzalez's point when we bring it in December it's for the next um school year and so baby that's that's the way if we shift to to this philosophy then in December we can bring a board calendar that runs from January to December instead of August to June the only thing with that is I I it's my sense that for a Community member I think that if I if I were not sitting here but I was just a community I was a parent it would make sense for me to look at the school year and look ahead and see these are all these are the meetings that are taking place in the school year if I if I looked at in in August to see what was there and all I saw were the meetings that were scheduled through December and then in December there's a a new schedule that comes out that would be that would that would seem disruptive in my thought and in my my planning or my looking ahead so so I I do like that it's that's the personally that it's attached to school here I I think that during the um reorganization in December when they bring the calendar and we also have a new board member that we started then and I I do understand you know um being the outside looking in but this is why we have um notifications to parents things have changed you know we've been doing this all along that things have changed we have to have some kind of campaign to let the community know about the new calendar and how it's changed you're saying every year or changing it to a one once a month starting now but no once a month what I'm saying that we should change it in December when we're doing because aren't you asking should we start now she started in kind of so two things so and I'll say me personally I am in favor of of Shifting it closer to now and so if we look I mean oh yeah I'm sorry but I'm just saying that if we're looking if if a complete calendar or list is printed yeah what is the first date on that calendar and what's the last date and so Sheila is saying that it typically would it would I guess would have been July it'll go July through June and and so here for us the most Governor government in your city too does it like December January to December I think most government I'm not saying you don't have to we also went to to your calendar for our for our our school calendar right so you can think about that too like you can calendar out however much you want and I mean again we can do whatever yeah we have been doing the school calendar board calendar uh that has been our practice for a very long time [Music] I would have to say that um I do agree that looking at it from August you know to June um it kind of helped shape um this meeting I can make as a parent and yes we do have the reminders and so forth but um I do like seeing it from you know starting in August to June and then we adopt the next year's calendar just as uh yeah that would make that would make sense to me if so if if the board then is open again just looking at 724 or 26 depending upon what your computer says um if we if if we were to do this would would the board be okay if if I worked if I with uh with Arturo looked at some of these a calendaring stuff and kind of considered all of what was what was discussed and then and then sent to uh sent the calendar in for for review or I guess we'd have to bring it into whatever the process is to bring it before the board with the board be okay if I if I worked or throw it on that I say yes yes and we'll then we'll look at that and start to shift again a standard of one regular board meeting with the other meetings as the as the secondary meeting then I do think that that brings us to the to the close we covered everything and you guys did awesome thank you it was very productive very very productive yeah are there are there any other questions comments in any kind of lasting thoughts that that anyone has to to contribute before we move to a German I think it's a great Workshop we've got a lot done and I think it I just haven't done very well I just want to give kudos to Angela um for your energy that you bring to our board um I I have seen Improvement not just you know um myself as well being able to you know for someone to call you out and um in in a very responsive productive collaborative way where they want to see you grow and not actually want to come at you um it's very rewarding and I myself have felt that I've grown in the last couple months you know since our work first worked off and so I mean I can't I can't speak for others but I do see the growth in them even if they don't see it but I see our whole team here has taken a different approach to um the way that we we run so it was definitely lighter today definitely lighter and very productive but also for Angela keeping us on task I have my March in order together yeah yeah okay and Arturo you have everything that you need to be able to take next steps okay then we will I'm not seeing anybody then we'll we'll move to 5.0 and specifically 5.1 which is adjournment and we will just do this by a hand vote but is there a motion to adjourn make a motion to adjourn 5.1 a second second so moved by board member Rodriguez Pena seconded by board member adianis and with that any discussion then we will move to a vote uh board member adianis yes board member Cruz Gonzalez yes board member Beau yes board member rodrig Espana yes and I am also yes and so the motion passes five to zero and we are adjourned at 7 29.

uh

thank you agents I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for Mr alfano thank you majority open public to the right of the public who have advanced notice seven to attend a meeting with public bodies in which any business affecting their interests discussed or active upon in accordance with the provision of this act of course I called foreign publish I have a date time and place they're opposed to me walks of the clerk library of direct Department the officers and the offices are store number three four five six in the high school and notice before 14 reporting the record 16 2022 this is an official meeting the only thing I'd like to take the attendance if I may Brew here Mr capan here Mrs Freda here Mr Garcia Mr Russo here sorry no problem here thank you Mr final uh just a couple of quick items before um I look at the consent agenda I do want to make mention that uh to the board that October 4th we had a staff in service we had all of our pre-k through 12 teachers and administrators involved in varying activities and I just want to thank our administrators and our teachers and supervisors for helping out that day October 17th we celebrated Spirit Week across the district I also want to make mention that in November at our November 17th meeting which by the way is going to be a Thursday night November 17th we are going to invite all of our students who had a perfect score on last year's New Jersey learning assessment which is a great achievement I believe there are somewhere between 10 and 12 I don't have the number in front of me between 10 and 12 students are from elementary all the way through high school who had a perfect score either in ela in math and I believe there may have been one student who had it in both so we will honor those students and their parents at our November 17th meeting I also want to quickly mention and congratulate our fall sport coaches and athletes for that their participation this season and just make mention that this week is a very busy week I know we had girls soccer today at two o'clock at Somerville we have boys soccer versus Nutley on the 27th at 2 o'clock we have a football home game versus Teaneck uh is that another 26th tomorrow tomorrow 27.

good evening and welcome to East Longmeadow High School for tonight's quarterfinal playoff matchup between the West Springfield Terriers and your Eastlawn metal Spartans Brady dobeck joined alongside the one and only Chad O'Brien Chad coming in to this week islamo clenching up a playoff spot after a big win against Pope Francis and another uh win previously against the Terriers uh that game was a two-nothing East Longmeadow so Islam medals you know they've started to get on a winning stretch here towards the end of the season it's really pushed them into the playoffs and I think they're ready to go yeah absolutely uh I believe this season is 2-0 against West Springfield but uh you I can't take them lightly you know you gotta keep your heads up because uh it's it's hard to beat a team three times in a season so um you saw me just got to play their game here tonight uh they got a lot of talent so hopefully they can continue this winning streak here absolutely and it's a little foggy tonight here um visibility is not as clear as we would hope um but and it's kind of a little sticky out too I I haven't really liked the weather today at all humid yeah yeah I mean it kind of feels like mid-summer right now it'll make for some good photos though absolutely oh for sure yeah some photos would be pretty cool tonight so we're just about to kick things off here thank you for joining us if you are on the live stream if you're not present with us here tonight at the turf and East Longmeadow starting with possession on the far sideline Chad it is going to be tough looking at these numbers I mean oh yeah I can barely see them in this Vlog it's hard when it's without fog so I can't even tell who's over there on the sideline right now I think American all right good call American crosses it inside towards the 18 and takes a one hop out of bounds on the goal line and will be a goal kick for Ryan healing the Terriers goal sender currently I believe West Springfield has a record of five nine and two so definitely under 500 but they're able to sneak their way in and uh match up with Eastlawn metal and I believe if if Esau metal wins this game it'll either be Long Meadow or I'm not sure who long metal is playing but um I believe that would be the match up next yeah I believe uh Esau Meadow is the three seed in their league and uh West Springfield I believe is the fifth so all comes all the way back to Dudley and rolls into his hands and he'll kick his first punts of the evening just past Midfield Joe prasnell fighting for it and a nice head ball by Hall and now Torres with the ball Midfield passes to Thibodeaux and Thibodeau tries a through ball and it goes all the way to Dudley once again I believe I played soccer with Jake Thibodeau I recognize the name back in FC stars like sixth grade some good times back then and ball nicely cleared out by Owen Hall as Wes Springfield looks to gain some possession and ball stolen by Brennan Stone Joe presnell working it at Midfield and a foul on the play will go in favor of West Springfield the other way Patrick Armstrong set to take it for the Terriers not a lot to happen uh in these first two minutes of this game um I mean both teams definitely coming out with some intensity but uh you look to see some opportunities uh on the offensive side of things coming up here Armstrong sends one all the way inside the six and it bounces left of the far post and will be a gold kick for Jack marrigan of East Longmeadow and this fog just continues to roll in I think it's starting to die out a little bit but it's coming from the right side of the camera out towards the far sideline and the far flag on the left so hopefully it'll go away soon so we're probably going to be dealing with the most on that Thibodaux trying to work the ball and it kicks back to Ahmad and Thibodeau head balls it up to penra and now islamello trying to steal The Possession and Torres plays out wide to piacentini and now Torres looking for a through ball Dudley comes all the way out of his net as Dia Scully was there for some backup and a quick punt looking for Oliveira and that clear goes off his forehead to Riley Riley plays it all the way back to Dudley and he'll clear towards the middle of the field where it's placed down nicely on the foot of Jacob Melvin and Owen Hall a full race Ayanna mod chasing it down and Dudley Dives on it So Far West Springfield that's had the majority of the possession in islamo's defensive Zone yeah I would tell West Springfield has so far impressed me on their ability to control the ball just around Midfield and uh they're just looking for things to open up and uh waiting for the right moment Torres looking for a through ball to Thibodaux making a move rips a shot and it goes High over the crossbar but a nice job to create a shooting Lane for himself he made a touch from the right foot and just a quick one on looking for the net with the left and will be a goal kick for Jack Morgan well Springfield's definitely looking to open things up early on here they've come out with a lot of intensity on the offensive side and uh that shot going just a little bit above the net but uh just a little bit lower or not that could have been an early or a quick one to start the game so Jack marrigan well over Midfield and presnell gets Tangled Up and a little bit of Patty Cake happening in Midfield Jake Thibodeau back to Dom penra excuse me Pena Joe presnell with a quick body check Andrew Oliveira getting involved Oliveira touches it lightly looking up the sideline for presnell and presnell a bit of a miscommunication between the two of them but it's cleared out of bounds by the West Springfield terrier and will result in a Nissan metal throwing for Josh Riley chested down by Zach Richard and Torres trying to keep it in unable to do so another throw in for Riley he walks for Richard again Joe presnell works the ball towards the sideline Oliveira makes a quick cut move still with possession driving inside the 18 blocks and a whistle on the play on Oliveri and West Springfield will have a kick go on the other way he's someone who's got to look to uh send guys to the net so uh all very has some looks for uh potential crosses and passes Patrick Armstrong with the with the free kick sky high ball goes off the head of Dom Penna and Chris Torres playing the ball out wide to Brandon Barker Barker to Ayanna mod and defended buy Biggins and will result in a West Springfield throw in Jason piscentini throwing it in Dom Penna playing it all the way back to Christian Barker Barker now to Jake Thibodaux pivotal looking up the sideline Riley steps up gets beat now Oliveri has to come back and help and alvari does a great job but his clear is slide tackle blocked by Thibodeaux and again Christian Parker breaking things up Joe prezzle takes down Jacob Melvin West Springfield a free kick for Patrick Armstrong [Music] Fresno definitely not afraid to use his body yeah we'll look out for that tonight So Far East Longmeadow still a little bit slow offensively and looks like they're getting a couple players warmed up perhaps change up the tempo here Armstrong looking far post Dudley coming out of his net and punches it and a rebound kicks all the way back out to Owen Hall and he's unable to get a foot on it piercing teeny and Owen Hall chases it out of bounds and we'll have a throw in Hall with it on the far sideline excuse me piacentini will be taking it West Springfield is that AI really even spread in terms of points this season only two players with three goals and uh other than that I believe one guy with two and then the rest are one so uh definitely able to uh spread the ball out so I mean every guy in the field is definitely a threat so you got to watch out for that gonna throw in once again as West Springfield inches down that far sideline deeper and deeper into East longmeadow's defensive Zone in a big throw-in trying to head it out as Dia Scully and a block shot by Stone and another shot a rebound Dudley comes up with a diving save towards his left Riley looking to clear and he gets bodied off the ball Jacob Melvin trying to split two Defenders Oliveira comes back to help and clears Paul goes out of bounds off of Melvin East long metal throwing and some subs coming in now for Eastlawn metal Tyler wretchen and Shay McCarthy will check into the game replacing Brendan Stone and Ryan Richards some excellent defensive play there by Riley and all very uh able to take that guy off ball in a dangerous situation for East Longmeadow um an excellent save by Dudley as well so good to see on the back end of things Thibodaux Torres working with each other and Zach Richard coming in to assist Mike Monroe a given goal play with merrigan on the sideline and that Ball's chased down by Yana mod and cleared out by pierceontini Ben Biggins in a full race with pen up Penna wins the battle in a slide Tackle by Biggins all ball and clean and penal responds quickly and chested down by Zach Richard as he plays it out wide to Oliveri Oliveri sends a through ball one-on-one battle with Mike Monroe and he shoved off it Owen Hall with a defensive play and he doesn't like the call but Eastlawn metal will have their first free kick of the night I gotta say that I think that was Monroe tripping over the ball yeah I mean well I mean it happens both players were moving at high speed there so even just a little bit of contact could definitely stir things up absolutely but uh West Springfield's had quite a few calls so far so yeah yeah president Richards set up Joe presnell looking far post he's got ahead and passing the escali scores but this is off size as Dia Scully went behind the farthest defenseman and will be no goal as West Springfield catches a break that's gotta put some fire in Nissan Meadows Hearth there I mean getting a goal called back is uh pretty tough but um it'll definitely bring up the intensity and now uh they've gone one so hopefully they should start flowing in and it's plays like that that I wish we had replay review because those some of those offside calls are so tough you know oh yeah you're allowed to break the line of play as soon as it comes off the player's foot but yeah and so the referee it's tough to watch both sides I mean sometimes they're several yards away so it's very difficult to watch both positions of where the contact the foot of the ball occurs and and the timing that the player breaks the defensive line so those are always some tough plays to call you but you got to trust the referees in that position yep so West Springfield catches a quick break and Tyler Dudley a punt well past Midfield and uh off the head of presnell wasn't quite expecting it Oliveri looking inside and cleared out by Hall Thibodeau and now Penna he looks for Torres Torres a lot of space and time finally pressure a little bit by wretchen and McCarthy and now McCarthy looking to get involved as it comes all the way back out in a saved by Dudley Ahmad gets a clean shot and Dudley with a diving stop doubling two huge saves so far tonight from clean shots from the Terriers Dudley really proven himself a net here tonight with two excellent saves and uh I mean can't get much better than that 100 save percentage right now and uh he's gonna look to continue that as we move forward through this game a low laser from American skips right to the foot of Richard and Cibolo pressured by Zach Richard and Paul is won by East Longmeadow Thibodeau chasing down presnell heavily and wretchen looking to come back with it Riley turning looking up field and finds Oliveira where he plays towards the sideline chased down by Monroe and forces a clear from Owen Hall and it should be is it what nicked off the knee of Monroe and will be a West Springfield throwing and off the head of Jake Thibodeau chased down by Torres and diascoli will clear towards the outside switching fields wretching being chased down by a mod and wretchen's cross towards the top of the 18 looking for presnell and he can't get a touch on it Thibodeau slips up on the play unable to split the seam Mike Monroe back to McCarthy and a give and go play Gretchen Shea McCarthy and kicks out all the way to Mike Monroe towards the top of the 18.

thank you I know one song out of this whole list [Music] foreign zero [Applause] like don't stop it there's nothing changed the time of football quarters yeah yeah all right foreign [Music] foreign [Music] [Applause] oh my God [Music] thank you spirals for my number five Kaylee lukasik number two Addie Jordan on the assist [Music] s oh no [Applause] and thank you [Music] thank you [Music] all right [Music] [Applause] come on [Music] nobody else finish it oh come on [Music] foreign thank you take a second Liz good job [Applause] this is [Applause] all right thank you [Music] [Applause] that's right [Applause] all right here thank you stay behind the wall s keep going not going there now here we go thank you hey foreign [Music] [Applause] ready everybody good jobbridge [Music] [Applause] thank you [Music] thank you guys [Music] um [Music] oh thank you so much thank you uh tonight's game thank you oh yeah [Music] oh my God thank you [Music] all right it's important [Music] here we go right foreign thank you [Music] foreign [Music] come on foreign [Music] it's like [Music] all right ready [Music] foreign [Music] [Applause] foreign come on [Applause] all right [Applause] let's go thank you hey turn up foreign moves wait [Applause] ing here [Applause] [Music] oh man put those already in yeah thank you [Applause] [Music] all right [Music] [Applause] all right [Applause] foreign yeah definitely do you want to hop on now Mr Matthew I do do you I you're not a prepared recorder no could you give it to me if they score so I know who it is on metal too if you have one of theirs you probably know everybody yeah [Applause] [Music] thank you good afternoon where girls varsity soccer so here today we have the summit Spartans versus the in Westfield versus Westfield and we are in timeout right now bombers actually I thought it was okay yeah I'm here by myself tonight so I'm gonna do try my best commentary as of right now um we're in a Timeout so let's just talk about the matchup that we have going on today so on September 16th numbers beat peace in Westfield won nothing in a very tight match-up game uh and then later on their matchup home here uh three nothing so today we're hoping to repeat um that second game score as of right now it is we're nothing Spartans with 12 minutes to go in the first half [Music] I can take this time right now to plug a little bit of our school's newspaper I am the sports editor for it if you don't know our school's newspaper is called the Spartan spectator sportinspecttheater.net I just released an article on this girl's team a couple days ago for preparing for snatch up for playoffs and or um hopefully Beyond this first round um so I talked with both captains tailored to Florio Caleb Kasich anti-coach Terrace Leahy for that matchup um and now it looks like we are set to resume play here so don't forget to read the Spartan spectator.net tonight match up um we have we have the boys varsity uh we have the boys varsity team 7 p.m at home um so that should be Brady dubeck and Chad O'Brien uh and their roles tonight but it is just me for now as as you're set to a museum thank you guys [Music] ripping off with a Westfield ghost kick but number four Shane Smith and forgive me if I butcher these names again Tom set up the line um and we're loving Emma Pedro come upon but Jordan Stevens is right there on a Sosa with the ball to Ellie Thompson I'm noticing here that Meg Morneau is really wide open in the Midfield as she has been the whole game so she needs to continue that communication with her teammates to make sure that they know she's open for a Westfield throwing uh number 19 Riley Pryor here's number one Kelsey Bouchard sends the ball in into the 18 but no one is there to retrieve she was talking about a Defenders Lizzy Roman and Kim and here comes Meg more now open up the line Meg continuing her run like one of still containing pressure uh and she is going to give Westfield a goal kick let's go [Music] Westfield goal kick again taken by Shin Smith foreign and she does but right to the Westfield goalkeeper that'd be Sophie his fantasy [Music] Julian Stevens with the retrieval better to Caroline you pass it passive 19.