no the uh if you look up there the 79 million one uh 655 number for salaries that will go down by a million 4.99. okay thank you thank you for the explanation I see something red is like I didn't understand her but I do thank you okay I have a patience thank you John and then the next uh following documents are uh you know your standard monthly uh report on our general fund and our grant fund um you see the numbers are some are in a negative some are in the positive those are the the transfers that we have begun making and we will continue to make and clean up for the following report um the following month I'll just scroll by real you know slowly if you have any questions just let me know and I'm gonna go into the grants yes and the next report we will see it differently um one will we see at the next report on the next um meeting board meeting on on our next part on our committee the next finance committee meeting we uh we present this first to the finance committee meeting and then um The Following meeting board meeting it it's approved so it'll be the following uh finance committee okay Finance correct but the boy will this number on red right and then yeah yeah so they won't don't they won't pretty much understand I get it thank you yeah you're welcome yes this rep just to go back to your question too this report is you know what everyone sees on the board it's a public uh document so and here are our grant reports oh I'm sorry that was here's the grant uh report of all of our grants as you can see um and those are as I mentioned earlier um removing individuals from the general fund or any other buckets into the grants where they need to be so that's uh that's a task that um in the finance department in the central office were you know identifying those individuals in those uh items that need to be moved and that really concludes my report for this month are there any other questions just to recap uh on page one we are roughly 19 of our budget is spent and we are on track to have a successful year without a major deficit I'd like to add something I don't know if everyone can hear me okay yes Mr Walsh thank you Kevin okay I mean my connection is not the best I guess over here so I I just wanted to add uh for the finance committee um I know there have been requests to um kind of get an update on where we are with our uh for lack of a better term spin down on our American relief grants um and I would like to be able to review that at Monday's board meeting um if you would like I'd also be happy to to Mr Russo um Miss kanetta if the two of you would like to kind of talk through prior to the board meeting just so we can kind of walk you through I have that a bit we're envisioning we'll have some clean data available by Friday but I think it's important given like this is really our last meeting where we have some action before the year ends just so the board has a good idea of kind of where we are the kind of state of those monies and kind of revenue streams coming in um I I feel like we're in a little better place than we had originally um uh planned just because we have not um kind of had to do everything as the plane was calling for so the social distancing guidelines have been relaxed the need for PPE has been relaxed it's been well documented that we came out of a close to three million dollar strategy at Brookfield between Staffing and releasing of the building that we came out of and so these are just a number of commitments that we've made we don't have to continue because the guidelines have been relaxed and we you can kind of invest that money in different advice for the board going into budget season so I just wanted to make the committee aware we don't have it we don't have it ready for tonight otherwise I would have made sure it was queued up for tonight uh but we do want to make sure we review this with the board on Monday um and we just feel like there's a sense of urgency because we know things are going to be moving fast in January yeah um thank you Mr Walston um I I do want to take a look at that in advance of the meeting if it's possible we do have the cape convention this weekend um out of pocket Friday I will as well I'll be going up there Friday as well okay good so um I can do that for Monday morning whatever is convenient for me I will also be at the cape convention maybe we could spend a few minutes together Kevin oh there you go there you go and I know what I'm on it's off track here but registration is at like 8 30 9 o'clock so that's like over a two two hour ride in the morning um what time do we actually need to be there you sound like me when I went to DC Mr Russo um is right registration was at 7 30 is and what time the first session start uh sometimes they we have a long registration is so I can I can take a look and I can ask characters and update to the board members well I'm probably going to go down Thursday night and grab them somewhere oh there you go uh that's yeah just getting up at five o'clock and out of the house by six and I don't want to be late I'm like first convention and uh so yeah all right thank you Luis is an early riser maybe she can give you a ride up on Friday morning oh dear I may not be good all right it'll be good to see everyone up there all right yeah I hope we can get have a few minutes together okay breaks at the convention I'm sorry um Eddie John anything else can I can I ask a couple questions Mr Russo absolutely man um well first first I just want to make a comment I really I really like this notes column on the side that kind of gives us a sense of you know some information you know that we may not uh understand immediately looking at the spreadsheet so that's that's very helpful um and I really appreciate it and I see that a fair number that is you're marked with um uh eser money so um I guess my question is moving down to the grants area um I see that we're running a negative balance on some of these based on our encumbrances is that because the grant money hasn't been received in-house and we're anticipating that money coming in at some point or is there another reason okay yes some I'm sorry yep so some of them is that and some of them just have to be moved around as you mentioned some of the incomers might be encumbered too much that shouldn't be encumbered that much so that's why we're going line by line Grant by Grant identifying that to clean it up so yes to answer your question okay thank you I just want to make sure I figured that was going on but just wanted to be sure you're welcome that's it for me thank you okay that that's it for my report unless there's any other questions no it does seem it was clear assistant and you answered up preempted all my questions with your answers sir uh do we have any other day more money more money more money um I'm wondering if I can ask a question that's not to do with this specific financial report but I'm just kind of wondering where we are and I know we will get an update on this soon but where we are as far as the budget process and um getting information from administrators and other staff that may be providing input for that budget maybe maybe I could answer that one um so our our budget calendar uh has the instructions uh well I call them the instructions uh going out either Friday or Monday I'm not sure which um so I actually have them on my desk here uh one of the things I just finished uh doing today was looking at the Malone and McBroom enrollment forecast uh for next year because we recall um we're using the term as a base allocation where we look at the number of pupils that are expected in a school and then budget them at a so much per pupil so I now have all that I needed a couple pieces from Cara wanzer uh today and then um I've had some discussions uh we're gonna a Cod step two uh where last year we identified a number of cost centers uh that that have worked quite well I think for responsibility accounting and we want to do some more of those this year for example at the CRC uh there was one amount for the CRC and the idea was uh care as its leader could determine whether it goes to Art music or to English and language arts or wherever the need was but the program leaders they have some regular things they do year in and year out so we're going to set up some individual cost centers out of the original one so it'll be a offset money-wise but those program coordinators will have their own budgets we're also going to set up a separate cost center for school security they actually don't have their own budget we've been using the sites and Facilities budget for that but the work that's done there is is really very different so they'll have their own so we're just putting some final touches on the framework uh then it'll be going out the door it'll everything will be due back before Christmas I think it's the 20th of December I'm not sure that that's where things are thank you um and uh just a follow-up to that in terms of communication with City Council on the mayor's office I know we've had this kind of ongoing conversation about how to um sort of open up this process to make it um more transparent for those folks and to to sort of expand their their base of knowledge about you know how we develop our budget and and what that entails um where are we as far as those Communications well one of one of the uh changes in the calendar um I think it was it it might have been the board chairs idea that um is that the fir first or second Workshop uh city council members I think the ad hoc committee members will be invited uh to participate alongside yourselves in um understanding why the light items are what they are and what we might be able to do with them so that that's uh one big change but we really wouldn't present the spending plan uh to uh City officials until you the board have decided what it's going to be you know the superintendent's budget becomes the board budget and um that's usually the time it's it's sent over so you know this there's a deadline in the charter I think it's the first Tuesday in February we plan to submit on time like we did last year and go from there but I guess I'm thinking not so much from this strict budget um season that's coming up but from a standpoint of sort of our overall Financial picture um you know obviously we just got the information about costs for the Career Academy operations um and we've we've looked at you know I think board members are are pretty well aware of the financial cliff we're going to be hitting um at the end of this year I just want to make sure that and I know that this has been brought up with Council this has been mentioned to council that I just want to make sure that you know we're doing our due diligence of continuing to put that um keep that communication stream open and just sort of um you know see what we can do as far as brainstorming with the mayor's office or with Council to address some of these gaps yeah uh I I don't have any other specifics right now but I can bring that back to our uh cabinet level or um we can talk about some more I'm sure there are some ideas right I I do John I have specifics on that um because we've started we've had two different meetings um with uh members from the city of Danbury around specifically around on the school budget one the task force for Danbury Career Academy which has you know been delayed during the election season and you know certainly we will get back on track with those meetings uh but the the other meeting is kind of an ad hoc meeting um with um a number of stakeholders which include um uh representation from the council and people from the mayor's office we had our initial meeting and I believe I reported out in our meeting in October about this um initial meeting um in October and I felt like initially it was a really good meeting as we kind of talked about the state of the district the kind of Financial State of the district and kind of a Collective Agreement that we would come back um have more people at the table from the council from the community and collectively find different ways to improve or increase revenue streams coming into the Danbury public schools whether there was a federal dollars or State dollars and then also be in a position to help the city of Danbury better understand our situation so they can make some informed decisions as those times approach um so we we did kind of have a collective commitment in that meeting in October and the agreement was we would come back together again uh soon after election season and now that that's over I anticipate we will be able to resume and and get back to work thank you Mr Wilson no you're welcome thank you for asking and um our board chair um of course Rachel chileski was in that meeting um Mr ginelli and his role as a community member was in that meeting um and helped to broker the meeting we had a councilman in the meeting we had um two people from the mayor's office in that meeting as well and it was a quite frankly it was a great initial it was a great start to helping the city better understand kind of the situation that we're in um and the kind of investment we're going to need over these next couple of years to be able to not only open up Danbury Career Academy but also just be able to sustain on the work that needs to be done across the district as these relief monies continue to expire um in the next year or two so Dave thank you for that excuse me because we haven't talked about that in a while Kate and I'll make sure I revisit that and talk about that on Monday as well appreciate that Mr Wilson thank you any other questions any non-committee members is lurking in the background have anything to add speak now or forever hold your peace I want to thank you all this has been a busy committee week and I want to thank you for taking the time Kate thank you for staying at work getting it done you coming in um trying to make a motion to adjourn that would be wonderful that would be wonderful okay Kate makes the motion I will second that motion but I hear you all in favor hi hi thank you all have a good night and we will meet
97. forever and margarito by the way loves his new truck yeah oh wow it's incredible yeah it is incredible it is nice we got a lot of use out of that I'm going to approve 1997 Ford F250 pickup truck bed from Haley another miles for 1500.
it did not go through that bidding process so we did have to cite that finding for those bids on page 14 is a long-term debt schedule at the end of the year you have a balance of 490 000 that is expected to be paid off in the 20 27 2028 school year and then the next several pages are the um statements that do a comparative to the prior year gives you more detail of where the funds are being spent again I won't go through each fund unless there is a specific question you've had instead I'm going to jump on over to the single audit information which starts on page 45 when we do a single audit we have to look at the internal controls that the school district has and we also have to review compliance with whichever Federal program was chosen um so the very first letter on page 45 is uh the independent Auditor's report over the internal controls and as you read through that you will see we have one material weakness or significant deficiency uh that is for segregation of Duties and that is something that you have heard in the past that's nothing nothing new but it's just reported differently with the single audit and then the second report is on page 47 and this is where we go over the compliance findings for the programs that we audited specifically we did have to audit two Federal programs due to the coverage amount that we have to obtain the first one is the emergency connectivity fund this is for the technology that was purchased with the grant we do have a qualified opinion on that program and then we also tested Child Nutrition cluster and we have an unmodified opinion on the Child Nutrition cluster and I will go through those findings in just a moment if you turn to page 50 the this is a schedule of expenditures that were audited of this 1.1 billion in federal aid that you received we audited 000 of that it's about 54 percent and if you keep turning to page 53 this is um the two financial statement findings or findings I know the first one's a significant deficiency on segregation of Duties and then the second one is the material weakness on the emergency connectivity fund and what this finding is stating is the calculation that was uh done or asked for reimbursement was not correct um too much was asked for for reimbursement basically the application allowed an estimated amount of computers or software devices or iPad devices but when they actually went to go into reimbursement they had to look at unmet need and the amount of students and staff that were actually going to be using them and only be reimbursed for that amount and so when Bill and I went back Mr Lowry and I went back and calculated it we had too many we couldn't justify the amount that was asked for relationships so you will see on page 54 and I apologize for 54 not get found injury report I caught it as I was reviewing the auto report right before the meeting so it's just slipped in there but you will see that there's 106 devices too many or 36 000 that will most likely need to be returned to on the SEC the copy that you have on your computer says correct it's just the printed copy that is wrong any questions would that find me or anything else in the auto report okay and you define proper segregation duties yes so I get this small entities every accounting function has to have separation so accounts payable payroll uh receipts uh cash reconciliation all of those need to be divided when you only have one or two people doing it there's really no way and it's not cost so for the size of an entity so we do note it but I will say that the district does have good controls for the staff that they have it's just for our regulations and what they require suggestions do that um they actually they they use multiple people to review things thank you very much and if you guys aren't going to use the printed copies if you want to give it back to Diane I will have them fixed that page gets split in there correctly I'm gonna already approved um any other questions or discussion any opposed motion capacity yes yes and I want to thank the staff too they really do a great job getting us here and it's not always the case so we appreciate them and helping us get through through videos okay thank you thank you okay in your pocket do you have the current policy recommendations Bible Justice to those I will go through them by title and so forth the first one is uh the we recommend that we delete CMA administrative rules which this policy has been added to both policy BBA and CMA so recommend that we delete that the following policies we recommend that they be adopted policy BBE attorney policy BBA developing adopting amending and repealing board policy policy BG memberships policy c e c superintendent recruitment policy see him policy implementation policy DB budget planning policy BC annual operating budget policy dfab standards of conduct for federally funded contracts policy dfac Federal fiscal compliance policy DJ Fab administrative leeway policy PBA insurance program policy ed student transportation management policy e d a a school buses and vehicles policy FC memorials funerals and naming of District facilities policy GAA goals and objectives policy GB RJ substitute teaching policy g c i a evaluation of coaches and sponsors policy g c r g leaves policy IB School site councils policy i d a e student privacy policy policy IL textbooks instructional materials and media centers policy IIA Performance Based credit policy iib GB online learning opportunities policy ing animals and plants in the schools policy ja goals and objectives policy JVC enrollment policy JBE truancy policy J C A C interrogation investigations policy jgcb Health screenings policy j g f f student transportation policy J GG transportation policy jhc student organization policy KB public information programs policy kba District or school websites policy kga you said District personal property and equipment policy KGC bullying by parents and uh the form for documentation for policy G aaf TSI documentation form those are the recommendations as we reviewed last month a lot of those are required to do the funding bill that was passed last session is there any questions on those my plan is to now that we have the people in this board meeting link there's a way that we can put the entire board policy on that so you guys can have everything electronically and so can the public so that's my to-do list so now that we've got all these new ones we'll get those Incorporated and we'll try to get that on there so but you guys at least four inches yes I have electronically on my computer though so it shouldn't take too much stuff that I gotta incorporate the changes so but it's it'd be a good reference for you guys plus the public as well so okay Floyd Mr Lowry said we had our initial reading nope but I was just gonna be going to the motion I was gonna say this was the circles or if I'm already yes thank you thank you yeah that's what I was saying so so a couple months ago with her last month we had the initial one this was the final review so now I would accept the motion to delete the policy CMA and approve the policy changes as presented motion bye Josh second second about Allison all those in favor say aye any of those episodes so uh just as a review from our planning session we had two weeks ago as we discussed that uh Motion in April it's an intent motion after legal counsel he talked about her statute that you're improved with that plan and go through the same process as any building closure uh also that meeting there was some quests and some other discussions that we had so that is what this item is about where we're at and what what action this board would like to take foreign I've got some myself of course where are we with the sixth grade where's Administration with that where I've looked at it it's going to be you know it's one of those close things that I believe this next year that no accident happened no no students had to be moved because we have a similar size class we'll probably go to one section instead of two uh just like we have as they get a little bit older so that would not require moving sixth grade from that building currently so we talked about that looked at those numbers of course I will tell you that and maybe next month we'll have two more kids in that grade move in we've had to movement about everybody in and out but at this point we have a lower grade they'll move up with about the same well with the same number that we have this year in my classroom so that's one thought we uh you know really have it made a recommendation to move them because that number is kind of where we could keep it there you know and it goes back to planning but we're still kind of waiting on this on the board to say okay this is what we're going to do for next year uh so that we can plan before that so if there is an influx of two or three or four or five possibly would that put that where would that be in that same grade yes there would have to be some type of decision made on how to either create space at Hollywood or typically the sixth grade to a different location what we did not with preschool to different locations things that we've looked at so far foreign been given by the board for administration about transporting students at the North End of the district by bus from door to school I don't believe there's any discussion that I'm planning to eat on that I've reviewed that I do know that which the location makes it a little bit more difficult I have I don't know what the official mileage is for them Southeast corner to the northwest corner of our district if that's I would assume it's probably people that know this I'm going to guess it's probably close to 40. miles across there I don't know that good just looking on my map it's close to that I think that would probably be a problem for if we move students from one corner to the other corner of the districts I guess uh I think you know you talked about that we talked I think it was brought up that there was room and pushed it also uh so I mean yeah we're looking at economy and savings which I'll put you at um it's hard to put God in one or two buildings then you're going to have to split one or two classes in one building supervision teaching staff and so forth trying to save money that to me is not very feasible are you talking about door-to-door pickup yeah I don't think we're on the same page here yeah I'll think about just transport let's talk about six seven eight or the sixth seventh going to one location I'm going back to I think Chad just I think door-to-door door-to-door and take a you know to the Attendance Center that's what we do I wouldn't know and I don't know the history here you're going to have to help I don't know why it never was I couldn't tell you that either I to me it seems I mean that's something we're doing I don't know why you would do that every okay well it wasn't if you go back and history the rights so that's why the dwarfing kind of stayed on that but Claflin had border door so when we Consolidated down here we go absolutely I took it we Consolidated with platform out here that's what it was a great upon but will someone or from what I've gathered they they accept it that way because the parents get paid mileage to take the kids to the Dropout point which we have several parents that I mean you know if they get paid my own but so bring their kids to the buildings and some of their different drop-off points down here and it's about from what I gather remember it was about six to one happens in the other as far as paying parents mileage or actually picking up for the door other than the wear and tear on the buses and having enough drivers for routes I do know some of the districts next to us don't want any buses both great I know great it does and how else work does it I'm sure that's so but I know some of you know my name buses they make them apply for transportation which I will tell you that's a movie they take how much state aid they get to how many parents apply for how many miles they divide that because they come up for per mile so that per mile is not set but they never pay more than the state gives you a state aid which I'm going to guess to haven't looked at this yet we probably paid a little bit more out in transportation that we will just stayed I would guess that through our bus drivers buses and Fuel and we probably did the day probably pay ahead plus people that were paid probably pay out for the state aid and that's why they do it because they don't want to pay out anymore for the state aid so they just said some parents will claim it some won't and so then they divide total miles and that's how they come up how you get paid so that per mile amount has changed every year depending on how many miles is turned in by the parents so I think the point here is is inequity well I think I mean I don't understand yeah so I I don't understand why you wouldn't yeah just but but uh it's something that should be considered yeah because it's once there for one end regardless of the wear and tear on the buses it's wear and tear on parents Vehicles a second correct and how much savings are we talking about if the transfer is made 712 down here to close that part of the building so if you look at those building expenditures that we did this current year which current year is probably the most accurate because the previous year graduation Alliance to learn to Center was into the same building and now we have a different building so this past year we spent 1 million a little over one million dollars of usd-12 I don't count I'm not count Federal because that's another 200 000 or so so if you take the 1 million dollars that was spent and uh I would get this is an estimate on my part is that it's still going to take you another 200 or so thousand to maintain the building and to keep other staff because some staff depending on how we utilize staff are split uh then you know I think another hundred thousand or so if I calculate fifty thousand per staff teacher which is on the high end so that's you're getting about 300 000 400 000 so at the end of the day is probably about a six hundred thousand dollar difference for two years I can only say that for two years 600 a year 600 000 a year prior to two years um because everything's based on enrollment okay if our highest enrollment was this past September 20th we're locked in for two years so that's the only thing I can tell you two years that's why I see that so at 600 000 savings where's that where is that going to go board members I would have one suggestion that was to pay our teachers I guess I mean I think you know our teachers are down at the bottom prior this year I'd have to go look and see how the way they changed this year but we're in the bottom 10 of the state I think it hurts to create teachers with that uh a little bit so so the point is we're going to assembly I'm just right and I understand that we are and it's terrible by the way I mean totally understand that but we're going to sacrifice 712 transfer of students down here to increase our pay plus we'd have to do something else that you're not we're not going to give 600 000 to salaries so where else are we going to reduce taxes I mean we're trying to be efficient you what's less for the taxpayer I would hope [Music] where's that 600 000 if we give our teachers x amount of dollars you still have quite a bit left where's that going to go so another place I would suggest right now is using cap a lot like funds to pay custodians it's a for custodians out of capital language 200 three hundred thousand dollars which really slows down general maintenance and upkeep of all buildings transportation and so forth so there would be another place in fact I'm trying to do that a little bit right now it should speak because I've already used some of those quite a bit of a few of that expenses over the general fund at the end of the year we'll see what's there but uh now that's one thing to maintain our buildings we've got to be able to utilize our because if you don't do stuff every year it gets so bad that you can't hardly do it get caught up so I come back to the point that we're going to close a school transport kids down here to give our custodians and maintenance and and uh lose the school in the community to maintain building you're doing your job and I'm doing my job right that's two ideas that I've seen right that I can think of so how much did we save closing I can't tell you I don't know Josh 90 000.
seven percent six percent yeah yeah as I recall yeah so it's doubled in since that time and um you know that's I think that's it's unfortunate but and significant they've made some changes to try to to alleviate that but um it went down this year's um a little bit but still you know doubling that that retirement rate um is is not helping thank you so maybe one of the hard questions for us to ask and that maybe John can do some analysis along this line is um come to understand the percentage what percentage of our overall budget is going into people and it may be well I'm wondering and that's usually you know 85 to 90 right to be going to people and we need to be a little bit careful because we we have 24 24 so employees that are contract employees that aren't that we don't pay directly that would be our food service in place so we need to somehow factor that in uh because you know Humboldt they have their their employees in-house a lot of districts have their employees in-house we would just need to include that but yeah that's something I think we can easily do and you know what would it mean if we worked as a goal and this is the hard question and you know can increase that by two percent over the course of in addition to whatever changes that take place on a yearly basis from the legislature you know um this is something that maybe we want to explore and um and ask that that hard question you know what would it mean uh what would the opportunity cost be uh to um trying to increase that percentage over time and what would the opportunity costs be in real terms uh to to making that kind of decision and to make you trying to achieve that kind of goal um and um to try to do some kind of analysis would that make a difference then in things like turnover rate um and some of the and maybe continue to do surveys and maybe um the surveys results will change you know um because people are really what we're about first and foremost and back to one thing I said to the people business right one thing I said earlier um happy staff are better teachers not just teachers but our better Educators our classified staff our teachers when they're happier they they do a better job in educating ideas absolutely so we're forced right now you've sort of have created the parameters um uh working conditions versus paying the bills I mean you know so in my mind that that uh that's reality and um it's unfortunate yeah why we can't have both why we shouldn't be having both um right I think there's a balance and changing working conditions is putting is investing in people in my in my mind here it is so it's not it goes into what the goal would be ultimately right my problem is trying to find out so I'm a teacher I'm thinking out loud um instead of um six classes at the high school I teach mtg5 um and my salaries Remains the Same I'm happy happier that um I have one last section and maybe 30 fewer students [Music] um and then in the middle it gets around Christmas time and then that reality about the bills and wanting to buy um you know gifts for the family Etc starts to get in and we're getting it's a double win um unfortunately for our folks so yep questions I think I'll just just to top it off earlier you mentioned that the aggregate spending and how the money is tied up there and some of that money could if it ever gets released could be used to alleviate this no this is that aggregate expenditure limit is our current budget it's not it's not but once it's released it can't be used it's it's it's spoken for already okay if it if it was if we weren't allowed to spend it we'd actually have to lay people off the opposite of what we're trying to do all right yeah thanks for clarifying that yeah no problem no problem so what I'm hearing though is we want to keep this kind of when we go through the process that we've kind of committed to already um through the you know you did the survey through asba we need to um visit and come back together to to begin that that strategic planning process this is one thing that we want to keep in mind when we're doing that and bring it back in that process that is that what I'm hearing they're sort of baseball data yeah yeah certainly yeah okay and I hope there's ongoing conversations going on about working how do we how does the um how do our people feel about the balance that you talked about when we try to achieve and that I think we need to have a lot of input from them and that is a significant discussion during ciac love to hear who reports on that continue reports on that okay thank you item 8C edition of district and of Human Resources position this is Mr Schultz so um several years back when we were actually smaller we had a Director of Human Resources um at 307 employees that we're actually paying um we are to the point where really we should have one again um the couple things um you know research and I include a little bit of research in here right now when you consider that our District staff in the HR department which is part of me and a um Human Resources specialist um we have about 0.4 HR employees per 100 District employees when really it should be between one and one and a quarter give or take um adding this position still wouldn't get there but it'd get us closer okay um a couple things this person would be the chief um recruiter um if you think about the the turnover that we have annually when it comes to teachers we're looking at 25 staff members 25 to 30 staff members teachers um certified people that we're hiring every year on on top of the continuous search for classified staff which is becoming harder and harder um this person would be the chief recruiter a lot of that work is on the shoulders of our principles um where they're having to look for those um staff members in order to relieve them of that burden along with some of that administrivia that they have to do like the the background checks and things like that with um on those calls and things like that that would be um done by this person um we have staff members that are um in non-traditional certification right now um whether it be long-term Subs whether it be our intern certificates or alternative certificates things like that that require tracking and that's currently done by Cindy Daniels and and um our special ed director and so uh Dr Burdette and we that would relieve them this position would relive them which they are probably two of the busiest people in the district relieve them in addition to our principals we live we leave them of that burden and this person would track that and then also as me being the HR Director um I am in in some cases kind of the appeal if there's something going on and I also think that people aren't necessarily reporting things when they have to report it to the superintendent yeah and so I think having that intermediary person where they can take complaints to is important and then if it gets to my level that's one thing but it can really be handled at a lower level um that would be the HR person so um I truly believe where the size we have the funding that's already been encumbered if it's just in anticipation of it being improved um so it'd be outside at 800 000 and um I think ultimately it would be better for the district to have this person and a lot of what you're talking about could be done by this person additional surveys and things like that working with the employees thank you any questions well I'm just I didn't realize we did not have an HR full-time position so I'm stunned it no no it was uh Steve Owings was his name and it was oh it was 2010-11 yeah I remember when we had one I just realized we didn't no longer have one yeah so I am the HR Director and we have the The Specialist that does she does the onboarding and and uh that kind of stuff and so it's uh yes it's outside it would be in addition it would not cut into that eight hundred thousand dollars that we currently had have unencumbered and it's really it's recurring money so it's not like extra money it's hard to imagine a number of employees we have without a full-time position yes yeah um oh I'm sorry one more comment all right either way if you want to do the motion and then we can go into the further discussion about that because I do have questions yeah okay right so yeah and I'd like to make the motion so that when a second and then we can go forward okay yeah okay I'm sorry either way go ahead either way okay uh so again um this is where really hard questions and this the choices have to be made and we're considering putting more money into Administration um and um but I really want to know John is that data you gave me we're we have 0.4 what was could you repeat it again sure and where and where that came from okay and is that uh where's that analysis coming from I I researched some um like HR websites or uh some some data on from various HR providers and research it's we have 0.4 HR employees per 100 District employees it's about a 20 of me and a whole person divided by by three right right um Research indicates that HR staff ratio should be one to one and a quarter HR employees per 100 staff members and the source of that is what um the research that I read online and so I can provide that to you separately and that's uh it was more than just one one source and the education industry no specifically for HR in general HR Professionals in general okay so we don't know sort of what it is and schools similar to us to uh 2200 students I can tell you that other HR departments have more than two people full-time right we are we are very you know and I'm not and I'm not just saying um the HR in in particular when you compare our business office to other similar business offices very small when you call consider um HR compared to other HR departments very small we you know I I understand your your discussion about adding positions to to Administration but we are very very lean when it comes to Administration extremely lenient we ask people at the in the district or in their offices that's at the at the school offices we are very lean across the board when it comes to Administration okay so when I take a look at um Statewide averages Etc uh classroom expenditures versus the other Statewide uh we're pretty healthy I think about 70 percent two schools is going into the classroom okay and I think we're just a little bit below that right yeah okay um what's really important more than anything else John this is what has to I think this is the tough question how is this going to improve targeted student achievement goals we're going to be able to get staff this is this is recruiting qualified staff members to go into the classroom in my personal opinion I feel like you being HR director is almost a conflict of interest the reason why I feel like we need somebody else's because we need somebody that's a non-biased person and I feel like people aren't going to be as open and Report something to you being the superintendent in my opinion and I feel like there's probably some things that have happened that people don't feel comfortable coming to you and I think that it needs to I think that this is a very important position to um deal with in the future as far as keeping from lawsuits and stuff like that because people aren't going to come to you and talk to you feeling that you're going to be biased so I really feel like this is important position in my opinion and and again to your point in addition to recruiting qualified staff it's relieving some of the burden on some of our additional other staff members so they can focus more on what's going on in the classroom rather than recruiting retaining and things like that being the HR Direct at their site that's relieving them from doing that position allowing them to focus more on student achievements about the student achievement part is that the over 50 percent of the teachers who come to our district now come other than non-traditionally prepared for the classroom right I've known and so because of that when they come not without traditional preparation perhaps they're working on their first degree perhaps they have a first degree and are working on obtaining a degree we have teachers who can come maybe like Engineers who can obtain a stem certificate which requires that they never ever take a teacher training course right right and the staff in those positions are extraordinarily time consuming and I attended a symposium for mentoring Symposium put on by Arizona K-12 Academy Arizona Department of Ed a couple of weeks ago and they talked about why people leave their profession they talked about Arizona has one of the highest you know rates of Louisiana and a big contributor to that is the level preparation and so you know when John's talking about freeing up the principles and teacher support ing teachers makes better student achievement and so like you know in our packet this evening we have some teachers resigning um midterm and I think so we have teachers who are skilled with resigning midterm and whomever we replaced those teachers with will require phenomenal amount of support and 50 you know 0.5 FTE coaches in the buildings when you look across the board two-thirds of our teaching staff has less than 10 years of experience stunning yep stunning and and that means from an HR standpoint not only are you constantly turning people through the door and all the accompanying paperwork and training but if you want to turn that around you have to support them and so we have to support them at the building level the only way we do that is by limiting some of that burden off of yourself it's a it's a very funny and unfortunate symbiotic relationship in our world now and I appreciate you you asking the hard questions because that way we know that we're making or that you know that you're making the the correct decision um and so I you know I I truly feel that this is you know I hear it from from some of the others that it's an important position and I think it will have impact ultimately on student achievement I just want everybody to appreciate that what the difficulty is to be the poorest of the poor yeah well and I'm trusting 100 when you come to us making these recommendations that this has come from the bottom up meaning no no that that it's our principles in your administrative meetings who are talking about these things they're the ones that are are driving this the teachers are okay and it's all coming and bubbling up from those who are doing those who are are in the uh in the trenches so it's not saying that we need an HR Director but it's our evaluation that based on our our teachers that have um certificate certification issues when I'm sitting here during during in the springtime and watching and and the number one item and actually it's the number one item tomorrow on our DLT is Staffing and the challenges that we have with Staffing and the work that they do to to pound the pavement and find teachers and and everything else so it's not necessarily people saying we need an HR Director but it's all these things that are indicators to senior leadership that hey this an HR Director would help in these areas yeah yeah the things an HR Director would do yes yeah I was stunned in the uh to look at the survey um how many how young how young our district-wide staff is I I was stunned inexperienced yeah like to Chino yeah any other questions nope well I'm going to vote in support of this okay well the motion hasn't been made yet so uh after all those questions I appreciate the answers but I I will be in support of it okay you're ready for me Mike okay I'd like to move that uh we approve the addition of a Director of Human Resources in this District second please second all in favor motion passes thank you thank you guys all that was very educational item 8D um revision of superintendent's contract I was really hoping that Cindy Thomas was going to be here because I've been working closely with her but I can share with you kind of what the process that that happened and and um you know she's she allowed this to be in the in the agenda or in the as an item so I just want to assure you that she's she's seen this and worked with the attorney and just for the public she is all sick today yes she's she's she I met with her for the agenda meeting last week she had every intention of being here um just didn't want to get us all sick I think because we really wouldn't um the concern is um so this is a I currently have a contract an existing contract that goes through June of 2024.
yeah yep last year last year so and last year we were quarantining them so what I'd have to do is for you is check what it was prior to the pandemic I I hate to make a judgment on that with last year recording came two years ago if teachers got covered last year though oh it was still going around right yeah last year we did have to but then it would be reflected in our attendance data too for the general which it was but it was was in line with the state that's my question is that yeah we've got whatever that seven point difference between us and the state itself yeah it's really off compared to everything else it could be that all of them are taking their 13 . that could be two which is perfectly fine yeah right because that's why I'm asking I'm like yeah right yeah but remember you could only imagine you take off like two or three days right yeah because of like maternity leave yeah attorneys all of that but like you said Kevin said it is different than the state there's something there uh I'm on student-to-teacher ratios uh the average teacher salary that page there um data has been consistent with what uh has been in the past retention rates uh what this number represents is that uh three-year average percent of full-time teachers returning to the same school year to year so 80 88.1 percent if you look at is all of our teachers is what our retention rate has been State average is 87.8 so right in the ballpark um student staff ratios student to certified staff so all of our certified staff uh there's one student to every 10 certified staff which is pretty in line with the state there's administrative salary data similar to the Past and then the next slide says is the summative designation this is the I'm gonna then you go to the next slide you should see uh uh it says four at the top says four annual summative designations on the left hand side you see exemplary commendable targeted comprehensive those are the four ratings I I want to give you an explanation here of of how this works and I have gone through now and met with all of the buildings and at the middle school we went to and met with all the teams all the grade level teams so to kind of share this data with them so everybody's very aware how this works uh exemplary schools that follow the exemplary range are in the top 10 percent what they do is they give every school a a zero to 100 score every school gets a zero to 100 score so if there were a thousand schools there's more than that but if there were a thousand in Illinois they would they would rank they would all have a zero to 100 score and and I'll show you how they come up with a score and then when they get everybody gets their score they take a line they draw draw the top 10 percent they draw a line the top 10 percent are considered exemplary and then they take another line and they draw it at the bottom five percent and the bottom five percent are called comprehensive and they go through a very significant School improvement process everybody else between the five percent and the top the bottom five the top ten is considered commendable unless you have a a demographic group or a program that is testing below that bottom so the bottom the bottom five percent I'm going to say they say they draw the line at the bottom five percent let's say that line actually I do the line for this year was like 31.6 so if your school number was below 30 36 you were comprehensive if any one of these programs children with disabilities economically disadvantaged English Learners former English learners if any of those programs in your school like I'll use children's disabilities example they take all of our children with that have IEPs and um they see how did they do if we only give them if we see just how they did as a group if that group tests or does lower than the bottom five percent whole school score for that bottom five percent then this the school they're in becomes targeted for assistance that's how that works I hope that makes sense so that school becomes targeted for assistance um if you can look at this one real quick I don't want to spend a lot of time I don't want to throw too much but I want you to see how there's a circle graph on the left says elementary middle at the top the data they use that's a if you that's a that's a pie graph and it's a hundred percent and it tells you how they get the hundred percent there's Ela growth there's math growth there's Ela proficiency math proficiency science proficiency El progress to proficiency chronic absenteeism and climate survey all of those things add up to 100 percent the state goes through and sees checks how we did in each of those areas and that's how they give you that zero to 100 score you can see that how high our students achieve on the iar is part of this but it's only that's under the ELA proficiency the math proficiency and the science proficiency that's how well the kids do on the test the growth is half is 50 percent 25 for ELA 25 math does that make sense so the growth is a bigger part of this I'm going to skip down to the page that looks like this it's just a couple Pages down it says Ela proficiency targets third and fourth grade this is to be the only one of those pages we'll look at there's several of these pages in here but I just want to explain how this works on the top on the far left there's a column that lists all the years 2022 just follow that across you have for all students the ELA proficiency Target for third and fourth grade which means all of our third fourth graders took the Ala tests the iar test if you see the number 21.9 there we have 21.9 or more of our students met the met or exceeded expectations and I are then we got 100 of the uh of that piece of the pie which was seven and a half points that's how they did that so those are the proficiency targets going across for all of those groups so if they were to analyze our children with disabilities group if you look it says 8.94 that's the target for the state these are numbers for the whole state not just Big Hollow 8.94 means if 8.94 of our children with disabilities met or exceeded the iar standards for third and fourth grade then we met the target for a special students with special needs that's what that means so all those pages there's like four or five those are just I just I concluded them so you have them but I don't expect you to go through those um all those pages are just proficiency targets and our staff are is very aware of those those go up next year and we just got we're paying uh close attention to that if I could now shift you down to a page that looks like this I have a question recording that so on that last grouping you could theoretically have a student that may score lower but being three different categories they'll count for every one of them whereas one student may only be in one category and so they only count once yeah it doesn't seem like it would make seems like it's waiting it they uh yeah they'll count for every every category that they fall into they will they will have a score that's how it works I've had multiple teachers ask the same question yeah I mean it just it's such a mix of yeah I mean obviously students are in multiple categories so why would you count so two or three times in some one time yeah it's a state question I guess so this uh this next one it says the title at the top says Elementary slash High School summative designation scores report slash summer summary and I have one in the middle of page it says Big Hollow primary you guys find that one okay so I don't want to go into a lot of detail with this I will I can I can ask like I can answer questions individually later if you want them but uh but in a in a nutshell this is how it works look at this the rows that say all there's uh there says under data type it says raw calculation indicator score weighted index if you if you look where it says all and then follow the weighted index across and there's a number that says 58.39 did you find that one so that's the score that's that zero to 100 score for primary um the cutoff was 31.6 for the lowest level we're in the commendable range if that for the all portion now here's the here's here's the thing about primary and this is probably not a good example to do first primary doesn't even have the iar assessment because they only we only have kindergarten first grade so where do they get these proficiency scores they take all of the kids in third grade last year who were also in primary as first graders their scores in third grade count for primaries proficiency if they were in Big Hollow in first grade and took the test at Big Hollow in third grade that's that's how that works the growth scores the next column are the kids that are in fourth grade last year because they had to had to get they had to take the test in third grade and in fourth grade in Big Hollow and still be it primary when they're in first grade so that's a that's how they get those scores you look and and Ash asked this question earlier um before the meeting primary if you follow the next row the CWD that's children with disabilities if you follow that across the number 31.25 and I'm going to point over one column to the left where it says chronic absenteeism that number for primary was was significantly High last year so uh chronic acid absenteeism is if I go back to the pie chart I believe it was 20 yeah so the pie chart showed that chronic aspenteeism is worth 20 of this whole score 20 points their children with disabilities 45 of them were chronically absent last year and so because of that they gave primary 2.5 points out of the 20.
um in regards to student voice we're in the process of increasing the number of students and the superintendent uh student advisory committee uh we're doing this to ensure we have representation from as much of our student body as we can be starting to work on what their uh the next items that they would like to address which is a mental health and I'm sure Anya and Caitlin will have more to say about that in a few minutes and I'd just like to also highlight the work of Dr Waller and the student Coalition uh who presented at the amplify event on November 3rd at Performing Arts Center here at school the focus of the event was on mental health and where the students were asked a series of questions they provided answers it was a problem probably full event that provided a platform to amplify our student voice and finally I've said this a couple times but I'm going to remind everyone that the Saturday at the triple I conference we will be presenting in Chicago so I'm sure will be hundreds of people on amplifying student voice with the seat at the board table and which is very exciting so those are just a few things happening and as 308 and that's my report for this evening Mrs Hamilton thank you Dr sparlin seven point two board member comments and I I'd like to start out and talk a little bit about our open Forum that we had on Monday November 14th well when was it November 7.
second maybe we can all vote card readers you know um move on to the old mower paper we had one bid and it's right there motion to bring the lower bed from House for with Prairie Land Apartments here motion second forward the old mower bed s motion path 7-0 move on to lease purchase again for the field Turf for the baseball softball football and I will say that again sometimes things are again happen fast and furious with the rec Center's donation towards our project that happening on Friday I made a little bit of an adjustment to this I also put in an amateurization statement for both a 2.2 million and a 2.3 million lease purchase you have that again and with us communicating with Brenda at Central National Bank that information is there and with that again that adjustment we didn't necessarily plan on the third that three that 300 000 contribution but that changed things a little bit from when I when we got the board agenda out I do believe we can go from 2.3 million to 2.2 million on a release purchase that will save us some money so there's two amateurization statements on that that attachment there if you want to look at them you can kind of see what that looks like a hundred thousand dollars interested five and a quarter percent you can see it does it does add up a little bit but it does save us money um so I do believe we can do that 2.2 million instead of 2.3 million and you might say well the right is actually given us 300 000 can't we just knock off 300 000 total remember they're only giving it to us 30 000 a year a time 30 000 a year for 10 years possibly with the option for them to try to pay that 300 000 off sooner I just don't know they don't know they have to look at their finances with that with that so having said that it's going to cut off it was going to cut it I was going from 2.3 to 2.2 million you can see it's about sixteen thousand dollars a year less payment it's going to save us an interest of about seven thousand dollars or so approximately and if we can pay off that loan in five years which I truly believe we can it'll save us sober right about a hundred thousand dollars so with that being said that's why I would want to go with that 2.2 million lease purchase option I don't know if you have questions and Christy and I reviewed this we feel that puts us in really good situation still to be able to take care of those needs that we need and have that cash balance and Capital Health highlight for anything that happens to Papa oh my commotion entering at least Works agreement with Central National Bank Citizens National Bank First National Bank of the bank of Alex Mill for 2.2 million dollars for eight years with an early payout option in year five for field trip projects at Wildcat Stadium Wildcat baseball field and Wildcat softball field so it should be Citizen's statements correct thank you okay thank you okay with that adjustment I'm so sorry boy sorry uh any discussion I do one question comment there are no like word origination fees or no we're not buying points or anything this is just straight interest on correct yes any other questions from this discussion we can go to our computers motion capacity six one move on to the next gen items personnel and emotionally recess in an executive session for 10 minutes to discuss the superintendent's evaluation pursuit to non-elected Personnel exception under Coleman return to open session in history at the end of that time we can join our computers currently unemployed in a minute okay we're back to open session like one retirement to sadly accept question to accept the retirement request abdominal one with regret as high school guidance counselor at the end of the 2022-20 preschool year second does she provided on a replacement no he was active episode um vote on our computers and Donna again 17 years of service to our District 37 total wow so uh Gail hazelman's not retiring she's just resigning because they're relocating right but not retiring right motion passes 7-0 open items and debriefing I want to thank Jay again for coming in and speaking to us a lot of the things that so I've been in hibernation on Wolf Creek outage for nights for the last 40 days so some of the stuff you mentioned tonight I didn't know about so thank you for coming and bringing those I appreciate it okay the stuff I had said Craig sent out on the new policies and stuff that ksb we voted on that so they all fast or as it was recommended by ksb so foreign [Music] to the lead guitar player he was promotionally he was uh yeah motivational speaker but he had talked about education he was the lead guitar player for Hanson how about that yeah there's a lot of stories a lot of story a lot of stories and if you got a book called pivot so that's that was incredible his story was incredible oh wow it was really you know it really was good talk about guy pivot just moved from career to Career to Career so because I said it was handsome when he was a handsome for a year or two years yeah one of them dropped out when the financial crisp company hits yeah so if you remember Napster Edwards way back yeah he said that was during his time yeah he thought he was going to live the life of luxury Jets and and and it didn't happen you mean that he made a little he made a little bit or some good money but it didn't happen but for two years I think it's ended it yeah it's good it's eager and then we have another one talked about kids learning from kids you know their kids well how many times they smile a day 250 sometimes a day a kid smile so kids Smiles adults seven you know or something yeah I would agree I want to bring that guy too early oh yeah it was really good I'm gonna see if I can get my colleagues to work around work we have multiple of the school districts on like two three four days like in the beginning of the year sometime during the service and the stuff that he said was just so real I mean if you just listen to it now you know okay that's all I got anything else well I so I wrote down at least one thing have we considered hiring a couple one or two full-time Subs to maybe help this I mean at least it would maybe release something and help with wherever is needed and if you hire them then you could tell them where they need to be for the day you know like if Darla needs help with the elementary maybe it's just a extra sub here and there and everywhere so yeah we can hire a sub for each building if we wanted to it's just again are you taking those people away maybe from the sub pool that's see that and we've had that conversation but thank you for bringing it up but they all have a choice I mean you know yeah they have to come every day you know they would have benefits and they would have leave yeah but it's something that we would we would consider I mean there's something maybe to that I mean you know I just think that you know they could you know yeah it would take out the sub but cool but maybe we get them five days a week instead of three you know and then that would help yeah yeah it might be and there might be there might be some that would be interested to buy they'll believe in the benefits and then they have like you say they would have to be they don't get to pick and choose right we may try it out I mean as they were you know I mean even we should look at the budget now and see and speaking of that I mean we we kind of talk have to pay for providing what's necessary for the kids to have the prayers and the instructors that need and so I mean it's it's everything we gotta look at everything yes and I mean that it's so much money I mean no matter where you go to daycare it is what a good thing for the most part we've done because where were those 45 kids be today I mean I went to a session I know we're a bit retina but what's a session on daycare there are so many districts trying to do what we're doing that's what we've done and then they're trying to figure it out is it's hard because they've not created some Partnerships and some grant funding and things like this that we have so anyway make a long story short that was a heavily attended session and there's a lot of people trying to do what we're trying to do and they they can't make a fake they can't figure it out well you know it's been hard I mean it's still hard Taylor's still Fire Marshal because okay thank you anything else Ranger get your tumblers
and you are you you ought to be thinking about this oh I I am yeah because you know how I got four kids involved you you know how sick if they do but if we don't do something here everything's going up expenses trying to do maintenance on each equipment I seen that this weekend just the cost of maintaining everything uh busted prices are going up um and just the numbers that I've seen we got a new song where otherwise we're in trouble and I didn't move back eight years ago nine years ago for my kids to go to another bigger School otherwise I would stay up in the door your door is a phenomenal School I moved back because of that reason my kids I went to a small school I wanted my kids to have that opportunity and if we don't do some our District's in trouble you know three years ago Michelle said it too we closed bushnet same ninety thousand dollars ninety thousand but it goes pretty fast when you got expenses and maintenance I thought of one more thing so we opened this past year she has said that 170 000 less than cash balances from a year ago which that means that 170 thousand dollars were spent more than we got a general fund and supplemental kit so the scenario is if you wanna take this to a personal level if you have a savings account even through the year you had to keep pulling out of your savings account you know you're spending more than what you're making that's kind of what that is now we're going to do that repeat that again try not to as I reported it we were ahead of the game a month ago but now with the high implicated as far as trying to keep expenditures uh where they're at part of its uh different this month as I said is that we've identified some things that at risk that we're already transferring buddy to this year so we're doing some of those expenditures maybe a little earlier than at the end of the school year sometimes you wait till the end of the school year to determine how much salaries you can actually pay without risk it's so important you know that's so you need a hundred and I know some of that is Professor as you also know that thirty six thousand dollars those laptops that's got to come out of Kappa outlay now Professor because ECF is not going to pay for that because you know so that's going to be back in the capital Ally so uh you have to I'm not I don't get too worried about actually about a little up and down the cash balances because the headset flows on what you have to do you know we just spent on the three roofs would just spin it down by lightly pretty good about 200 000 about this and then so he's fed you know currently as we speak today we've spent over half of our Capital Outlets but for this spot we spent almost 50 percent of our account Wildlife budgets because of some expenditures that I did at the Starbucks so that's kind of where you know and we still have the uh at least purchased I would love to get that paid down I have to keep doing that but that's on for another um so just some ideas I mean there's these aren't like Perfect Solutions to any other side I'm just trying to answer your question by the way okay foreign things that we've been talking about for almost three years even though we did have some new board members Allison was on the committee that you know helped create that report so it's not like it was anything new for her either to loser things that we've been thinking about and on the report was one of the options was one high school and two grade schools it's not it's not been rash or not that we haven't considered and discuss well it's been it's been rather rash in uh the point that it was on three months into a new board and if there's no discussion up to that point and then March your motion was made to move the activity of seven twelve there that failed and the next month there was a motion to to do the move everything 7 12 here that did not fail that fast so in three or four months that sounds pretty radish to me with no previous discussion before that point like Tamara said it was discussed even clear to three years ago when the old school board was still here multi of them kept on saying we cannot stop now we got to keep on moving on to take care of our situations that is and it's just kept on going well not in everything years ago this is a different board and to bring that all and happen in three or four months without the discussion of this board seemed further rash there have been other items in the report that have been discussed in the advised to in the district office to make for another grade school we've discussed multiple times the location of the sixth grade or like Bill said we also kind of discussed the location of the preschool okay and we did we did look at combining some teachers last year uh if they looked into that so foreign for grades 7 through 12th at the end of the 2022-2043 school year and reassign the students of taking lesson attendance by them for grades 7 through 12.
I don't want to change the I'm not asking to change that term so it would still go this new contract would still continue to go through 2024. what I'm asking for is a a year of that time from actually February of 23 to February 24th that I'd be hired through a third party contractor named ESI Educational Services Inc um by doing that it allows me to to retire from asrs and and then also I would continue to work for the school district and after I'm out for a year through ESI I can come back and become a regular employee with the district once okay and then I would finish my career as a District employee what happens is it does save the district money um I a couple things that would I would only receive 95 of my salary um for doing this the that's really um allowing the district to split What's called the alternate contribution rate between the district and myself it's about 10 percent and um the that the ultimate alternate contribution rate is something that District pays and instead of paying retirement so that's a lieu of retirement so the retirement system is still getting money I'm not getting any benefit but the the retirement system is still getting money so it's staying healthy and that's why this was put in place but um it saves the district to say instead of paying 12 and a half percent it's paying ten percent and saving five percent of my salary um there is an analysis in here on what the savings would look like and that's in here it's about fifteen thousand dollars a little less than fifteen thousand dollars over the remainder of my contract um the savings is in um a slightly lower salary five percent um during part of the time it's less um what's called ere and play related expenses Medicare Social Security retirement and things like that and then um part of it also the substantial savings is I pay for my own health insurance while I'm on as an ESI employee so there's one year of savings on health insurance that I would have to pick up on my own and that's where most of that money comes from so it's it's there's no difference in my job there's nothing happens differently I get paid by a different person for a year and the district saves about fifteen thousand dollars so this would be the year of 2024.
and then because of that we dip below the 31.6 by four tenths so that building is now listed as targeted for assistance with children with disabilities but that's the that's why so do you have a reason for the high absentee rate I the only thing I can point to two things when students were out because of covid absences we could count them as present if they were remote learning but there was a two-day delay getting them from school to remote learning so we lost those days and children with disabilities specifically at primary most of our children with disabilities are in the pre or in the Early Childhood Program and I think we had significant absences in that program there's so much interaction with the kids if one got sick they they went down that's the only thing I can point to have you checked their current absentee rate I have not I have not it's a good question though why is Early Childhood accounting um is that is even a required program by the state good question the only requirement is that uh children between three and five who have a disability we have to provide for and so those are the only kids that are counting here so we do have a blended program we have some people paying tuition to come they do not count here so their their their absenteeism doesn't their attendance doesn't count nothing counts for them because that's a that's a voluntary program for them but the students with disabilities we is a is a required program for us so those students are counting yes wow did I take this in math class it kind of makes sense because you have to be able to track and you can you wouldn't know their performance two different areas though I think it's yeah it's a complex system I will say this I mean I've told the teachers this too that I'm critical of state board quite a bit but as far as accountability systems this is a pretty fair system in most aspects a lot of States just say how well do they achieve how high they achieve draw the lines and this at least factors in growth because the growth measures are good um uh the with the challenge here look if you want to scroll down to the next page is elementary schools break down uh and if you could now that you've seen the tables you can just look to the far right the summative scores uh 31.6 was the break so all those all of our groups were above the 31.6 so the school is listed as commendable do we think that we've got room to improve obviously and we know that and we've been talking uh pretty uh in depth with our staff about just all of us all of us including me changing our mindset around this iar test but you can see that nowhere was the elementary school close to the 31.6 their chronic absenteeism specifically was much better than the the primary and I think primarily because of the early childhood and the middle school is the next one uh then one this year yeah the one this year that one is not those kids will not be part of it they won't no the only ones that will be part once they turn three if they get uh if they have an IEP they become part of our program and then just yeah so I fully understand it yeah you could have children with disability and also be one of the other yeah categories yeah for sure okay yep they will be considered they would be in the all and then if they were Hispanic or Latino they'd be in that one too um low income it could be in all of them yeah yeah and two schools right yep it's interesting it really is I mean it's been kind of interesting for us to go through the data Michelle's going to be able to get you a little deeper into that but uh so if they'll go to elementary you can see the far right column you can see where we're at now Middle School uh you can see with children with disabilities in middle school we got that was our lowest area 36.71 but again Middle School is listed as commendable because we didn't dip below the 31.6 on any of those but we did see um and Michelle is going to get into this a little further but um we did see a dip in our test scores at the middle school period I mean we really did and uh we can we can talk a lot about why and I think it's just going to be a matter of right now we're trying to change the narrative around the assessment and Dr Hedgewood is going to show you some of the data we're looking at to see if we can change some things that are going on in the classroom but part of one of our bigger issues is just getting the uh the focus around the importance of this assessment because it is forward facing to our community and so we really need to change that narrative so um so again Middle School is listed as commendable but we do see a lot of areas where we need to have some growth the uh the challenging thing with the growth scores here is that we are comparing uh growth from uh two years ago where only half our kids took the iar because we were in a blended hybrid anybody who was doing full remote not coming to school at all they didn't take the iir that year so we had about between 55 and 60 of our kids take it so last year the growth was only on the kids who took it both years so it's hard to draw a lot of assumptions but uh we're definitely taking up I mean in my my time here this is the this is we've had I'd say this fall we've had more um conversations around IR than we've ever had usually we focused on map but uh you know I've learned that I have to change that narrative myself so I'm going to shift now to Dr hetervitz who's going to take over on some of the uh IR specific data all right so kind of picking up where we left off I've got slide 93 but it's the rainbow colored chart with this chart actually was given to us by the regional Office of Education they've been sharing this with districts in Lake County just they were doing some digging and kind of just wanted to give a historical view of the pandemic effects so we've got um you know great information there for you if you'd like to take a look um and then kind of moving forward we've talked a little bit about iar and evidence statements before but we wanted to make sure that we showed you just a couple examples um that might provide a little insight in terms of um you know some of the performance that we're seeing on our IR assessments throughout third through eighth grade so that evidence statement analysis that you see there it says grade four Ela 2020 2021 the way to read this analysis is when students take iar they are presented with different forms of the test but in general um every student was presented with the standards that are along the bottom there so they list them they've got kind of funky names RI 4.9 for example and as you look across the bottom of that graph each of those standards that are listed they're listed in order of difficulty so the ones closest to the bottom left corner are considered more difficult than the ones toward the right hand side and so this was our iir data for ELA in fourth grade back in 2020 2021 we didn't have everyone take the test we only had 108 students but what you're looking at here is the Green Dot is our district and then the blue squares are the state so anytime you see a little Green Dot dipping below that blue square that means that we did not perform as well as most of the other students in the state and so if you go to the next page it lists and this is what we're looking at with teachers um actually this Friday they're going to be doing their own analysis of the data for each of their grade levels and so when you look at that next page it's not only giving you the standard but it's also listening to listing the titum the item type so in terms of PCR that's prose constructed response techr or technology enhanced constructed responses so you can see that they even go as as in detail to give us the actual item type that students are struggling with so what we've started doing is we've started building in those types of items into our everyday assessments because students don't always have to drag and drop on an assessment sometimes they don't even know what they're being asked to do in terms of moving that Mouse on the screen so um I wanted to just include that just to give you some context and then the next page is actually the same grade level Ela again for last year's iar and again when you'd start taking a look at the green dots were starting to Trend a little bit up above the state so it's it's very um it's giving us a lot of hope I think as we go through the data you'll see some areas that we know we need a lot of work in that we're actively addressing as a district and then scrolling through um I threw math in there as well as an example and again you're going to see more of those green dots trending above that blue square line so it's very promising our work obviously is not done yet the following slides were also given to us by the Roe they conducted an analysis of the last three times that we've taken iar and again what they're doing is they're going through by standard to let us know exactly what students need work on and you'll see some consistencies throughout the school years and each grade but we know exactly what we need to do in terms of enhancing our instruction and giving students more exposure to those standards that are interested I'm gonna I want to make sure one point's not sure you mentioned that so the first two graphs 20 21 ones 20 21 yes one is 21 22.
and each of our board members will just take a minute or so to report out what was happening at their tables but what we wanted to do was start a conversation so we wanted to be very intentional about our open forums going forward and what they look like and how they're structured and so um we're very intentional about having an opportunity for board members to come into an environment where they get to select the table in which they sit and interact and engage in those particular tables might reflect like student services or diversity Equity inclusion or Educational Services and at each of those tables there's there's a board member as well as members of the administration to engage you in conversation as opposed to just one way Avenues by which you can communicate with the board whether that's via uh emails or other ways in which it's just very static as opposed to being Dynamic and so we're very much interested in listening and having two-way conversations having um critical you know dialogue and so we we did that on um the first and we got some great feedback and so each of our board members if they have um want to just share a little bit about what was happening at their particular tables sure I'll go first um first I I just want to say I appreciated the Forum and after the meeting I actually received emails from members of the community talking about how much they appreciated the the new format of the form as well I was at the finance table and during our session we had a very productive dialogue with members of the community and they expressed their concerns and even gave recommendations about the following one was the TA shortage in the district and even we discussed in comparison to uh the shortages that are also happening in in other surrounding districts we also talked about ways of or how to attract additional Tas and the recommendation was to increase the pay and even the financial breakdown of how that would impact sd308 we also talked about the impact of com the comparable ta pay when teachers are actually subbing for TAS uh and just the how that could how that could impact the morale of of some of the staff and we talked about facilities planning and the costs associated with maintaining 23 buildings within our district and then lastly we talked about student fees and um how high they were for some of the parents and what we what we could do in order to mitigate some of that cost anyone else want to share out from their table I do um the first the first thought I had was that I really enjoyed this new format but I would have enjoyed Miss Hamilton if you'd also had a table too and I know you were facilitating so that would be my feedback is that if you wanted to be able to do that and participate that might be beneficial yeah so I actually sat at each of the your table was full at your table but I did sit at each of the other tables good engage in the conversation that's great to hear I think it's really important that everybody participate in the Forum as well so I'm glad that you were doing that um at our table it was very full we had a lot of Administrators at our table we had um uh Faith Heather Shannon Tammy and Dan and which didn't leave a whole lot of other seats but we did have a few really good conversations one surrounding how are we providing extra support to our junior high students that are taking high school math um and what kind of strategies could be used in junior high for those students and then the other conversations surrounded suicide awareness and and mental health and well-being of our students and I think both of those were great conversations I didn't we had some folks stay a few sessions so we didn't get to talk to everyone but um yeah it was pretty good thanks and what Lori is referring to is that after 15 minutes you can get up and move to another table if you so choose or if you're still very engaged at the table that you're sitting then you can continue to remain there so we had three rotations in which you've had opportunity to sit at different tables um yeah I was at the English Learners table um the the topic that was brought to us was um uh limited uh capacity and dual language um the gentleman said bilingualism is a critical future skill um need to address the need for more space maybe options and specials we also discussed um how to make Services um more or more available where El students are more likely to utilize them and make Services more appealing to our aerial population to limit service refusal and increase achievement um and so those were refusal yeah some of the topics that we discussed and it's yeah and we've we did discuss some capacity and oh yeah it's interesting to think about service refusal I don't know if I've ever heard information on how many students we recommend for services that the parents choose not to pursue those Services because they do have the right to refuse it'd be interesting to find out yeah I mean I did ask uh Renee you know like why are students refusing or why are parents refusing I should say um so sometimes it's you know that the parents went through that and it's not they didn't have a good experience not through what we're offering but through what they their own their own their own experiences you know uh interesting 20 years ago or whatever so um but you know we also discussed you know if if you're in an eel program uh a lot of times you're going to a school outside of your you know your neighbor inside of your neighborhood uh so there's there's a lot of different things that um it's interesting they need to to look into so Renee said she would I'll let you hit Tyler first well um I have another comment also so do you want me to combine sure okay I'll combine um so first of all um yeah it was it was great because uh a student named Tyler who apparently uh remembered when I came to visit I did a site visit at when he was at Murphy he's now at Oswego East and he wanted to come and talk about uh presenting for discussion on consolidation of non-unified districts with redirection he remembered he remembered my whole uh speech on uh the various uh school districts in the state of Illinois because as I have often told people this is what makes Illinois the Unicorn right is uh where other states have pensions like ours other states have property tax issues like us but what Illinois does that is unique apparently stuck out to go out to tour is Illinois is the only state that has pre-k through eight school districts 9 through 12 school districts and pre-k through 12 school districts and it creates lots of Havoc with lots of things and so what Tyler wanted to do though Tyler also had on his mind um mental health and so what he wanted to do was take the savings that we could have from that and redirect those funds towards mental health and and he wanted to talk about discussion of current bills related to schools education and he was bringing some of that in from the student advisory committee which I thought was fascinating I always use the example I like to keep it right here in Kendall County and so I always use the example of my formal former rival Newark right so Newark has uh I believe um well they have two school districts but technically there's three school districts with a Newark address if you uh consider another Pre-K now uh pre-k through um eight District down there and uh Dr sparlin I'm pretty sure if we combined uh all three of those superintendents uh sorry but they probably make more than you and uh the student population of all three of those school districts is I don't even know if it would fill one of our schools but I don't think it would either um but nonetheless uh Newark sorry my former bitter rival uh but my other piece was on November 11th um I had the opportunity to do a site visit uh I I was at Oswego High School it's actually supposed to do three but I'll get to that in a second uh it was great um very positive environment I got to interact with a lot of students fewer uh delivering donuts and coffee that day because the shortened day so that was awesome got to interact with them while I got to witness freshman band um uh parents sorry I got a sneak peek at some of the holiday music there you're in for a treat uh but I don't know how they do it because wow that place is jammed and I was very impressed to say the least hats off also the student services that was fun also it was amazing I feel like Kevin was at the Six Degrees of Kevin Bacon is that the old saying because there was somebody there who we were talking about some you grew up in the area you it's amazing how many people you know uh and then I had to I was supposed to go to Oswego East in another place but I'm sorry I'm going to brag um this isn't the only capacity I volunteer I'm also part of the I'm a gar commissioner for those that don't know Grand Army the Republic Museum in Aurora and we got it done we finally uh Monumental uh occasion the century is back on the gar Museum in Aurora so people from Aurora that's that's big news it's finally done and we're pretty proud November 11th of course was there for the parade and uh World War II veteran who's been a long time resident of Aurora has been asking for it for I don't know how long now and um we the fellow Commissioners were very proud day to say the least and the least we could do to honor our veterans so it's a busy day on the 11th we also had Tyler at our table um Tyler stayed for both sessions at our table we had a we let um we let Jeremy Bell and Ken Miller take a run at him it was very entertaining for sure um you know what he held his own for a 17 year old kid I was impressed um but we also had Dr Kincaid and Dr Paul um we talked about a variety of things including the increased um we talked about his bills and then um we talked about you know what you should and shouldn't say when you're presenting to certain people um and groups and then we also talked about increasing capacity for student voice and how to get that into the school community and how to reach out to groups that are not necessarily in your group like we kind of we you know we took several runs at Tyler and he held his own um just you know like if you run with the all honors crowd you know do you you know what what's your interaction with the non-hodder's crowd or with the athletes if you're not an athlete right now how to reach out to other sets of kids um we talked about a need for increasing the different types of kids in the advisory committee so that it wasn't just you know I'll I don't want to say top 10 percenters but you know what I mean like you need a variety of kid um and then we also talked about digital platforms and um so I don't know Dr Kincaid where would we go with that we talked about you know some positives some negatives um some others ways of what we could and couldn't say and should and shouldn't say and do you have anything to add it was fun it was a good time I actually had a really good time I learned a lot from the people at my table we didn't see you at our table either but no I was I was at all I remember there was like three rotations we made we made do I'm telling you we made do I had EO I had Finance I had special ed so 45 minutes and and I had Dei so I got to four different teams so maybe just take a table yourself well there were only there was we have seven board members remember yep maybe we could split some of those so that like at our table we only had room just feedback we only had room for two members of the community to considered our table because we had four administrators it might be worth splitting bigger teams we're gonna have to have to keep that in mind for later we'll figure it out can I just this is real quick Ed so I just to the members of the community this what what we just reported our actual discussions with other community members and that came to the event so please um come this is your chance to give a voice yeah let's make this a robust um experience and and make a lot of change so very good Tanya and Caitlin are you going to talk a little bit about what Mrs Swanson just talked about how we're working on expanding our committee because the question we had at the beginning was who isn't represented at the table and what you're going to do you are you guys going to talk about that in your report okay great so then let's go to 7.3 uh board committee reports so we just have one tonight that would be the equity committee yeah uh yeah so just some quick notes uh sorry it might be all over the place but uh we talked about English Learners that's an isby term Illinois State Board of Education term um talked about the current multilingual enrollment which I like that term better and a lot we'll get to that in a second uh it's at 12 which is a little over 2 000 students I like both of those numbers I like to know the percent and the total number however another piece to add to this is that 20 of our students are really um what we should look at because let's former and current um no it is not um it does not include English speakers who are in the Dual language program um kind of wanted to know as far as like hey how many would we need to know or how many would we be looking at if um we were looking at another language for you know exploring another language for dual language other than Spanish and we aren't anywhere near in the other languages because you really need probably at least 20 at a school um and at a grade level so it's we're not anywhere close uh we actually have tons of high school growth move-ins um and I like the term multilingual enrollment anyone who is thinking about trying to um you know and this kind of ties into the conversation you were having over here about experiences the vast majority of our Els are actually born in the United States and when we talk about like multilingual education I think sometimes we have some of us some people have kind of um maybe maybe um a misunderstanding I'll say it that way you know like learning parts of our education really lend themselves to multilingualism like for instance learning an instrument right you're basically learning another language right our dhh program um it's you're really learning another language you know you're really multilingual um and so math I would argue math you're really learning another language right and so multilingualism really is kind of a a gateway to [Music] um you know an Avenue I guess is a better way to to um opening up if you will towards many facets when it comes to education and so trying to regress or retreat in any kind of um opportunities that we're giving students in multilingualism would be a grave mistake um that said uh we did talk about Boulder Hill being having problems recruiting on the English side for dual language um we also talked about what to do about the fact that we're growing right we we talked about hey our El population is growing um so what does that mean as far as space for for dual language right do we need to open up a third site um or do we need to find Space um in the two sites that we have now um talked a little bit about uh and speaking of space um we had some parents who came in and and had concern about the space that we're using um over in Hunt Club and um I mean I know we do have internal classrooms kind of that sit not near a window um and I know that we might have situations where we have to utilize those classrooms but utilizing those classrooms for students that are in those classrooms all day I would think would be probably something we should look into as a last resort um we also talk about Murphy piloting El studies listening speaking and writing that came up and um still talking about another parent came in and talked about concerns with collaboration with teachers um still concerns again with the junior high level so if if you notice right there's a lot of conversation on Elementary there's a lot of conversation on high school and move-ins but what gets left out right and there's that Junior High and that continues to be a concern for me um that we leave that out and and I've talked about this before I I think one of the things that we do right from the beginning is we create constructs against Junior High whether we realize it or not um we have a kindergarten through fifth grade construct right you spend six years in your Elementary School we have a 9 through 12 construct where you spend four years and then you have a six through eight where you spend three years and so right away from a facility standpoint um you know and we're not the only ones that do it it's pretty you're gonna find that in a lot of places right but right from the beginning uh from a resource allocation and a facility piece we've we do this I think unintentionally and so um the conversations tend to gear more towards high school and and Elementary and and those are important years and and what we're doing there I think is is important as well and and I don't like I don't want that to get lost in in all of this so um so yeah that's what I have that's it um you want to add yep yeah there's just a just one other thing to add and I bring this up often is um with 20 of our population as El or former El kind of its own District you know a lot of ways it's big it's a large population of students and they need you know the proper supports and interventions um to represent their needs and that's something that we just got to get better at um I also went I went to Boulder Hill they had me come in and put on a referee uniform that was too tight for me but it was fun you know I got to show off my belly um and you know I sat with uh the teachers and they talked about uh oh the um you know emergency situations and different scenarios and that was interesting and then we actually I sat with first grade mtss and Ms Jones gave me a tour and um yeah I brought goodies and you know it was a lot of fun um learned a lot so and she uh well I I should say man there's a lot of energy with the staff there it's great yeah thank you all right 7.4 student ambassador report okay hi everyone so um I feel like we've been talking about the finalization of this Google Form application for the student advisory for like many many weeks but it's finally finalized and it was sent out today via email to the student body the due date for this application is November 22nd so although it's coming up soon we're really excited to um get responses so as a reminder our committee currently has three people from OHS and four from OE and we want to include as many perspectives in student voice as possible and we felt the best way to do this was to get more students on our committee we will also hold group interviews on November 30th as the next step in our application process to finalize this committee we look forward to hearing the responses and making additions to this committee and adding on to that as was discussed earlier we do want to explore the various aspects of mental health including two-way collaboration between students and faculty academics and other Realms so through our SSC open applications and the group interviews that Caitlyn just expanded on we hope to have a better understanding of these different dimensions of mental health that we need to address and we're hoping to do that with a more multifaceted committee that has more voices and very different perspectives than just the ones that we have now um additionally several members of our existing and alumni student advisory committee are preparing for the panel we're on this year for the Triple I conference hosted by the Illinois associate Association of school boards in Chicago the students attending this panel will be meeting this Thursday to finalize our presentation for the conference with Dr Waller and we'll be talking about the work we've accomplished last year and how our committee aims to represent an extremely widespread and diverse student body we're expanding our presentation to discuss some of the more core values we want to emphasize to other attendees including two-way communication between Administration and students emotional correctness and safe spaces so we're excited to attend and relay some of the Insight we receive and the experiences we gain there this is a new opportunity for us so we're really looking forward to it and we want to thank you guys for giving us this amazing opportunity just to add one more piece in regards to expanding the team their entire conversation started around who's not represented and that was a hour-long conversation and so even every question that was crafted how it was crafted um that's a part of this new Google form is the goal is to ensure that we are capturing people who have or students whose voices and are not represented at the table so that that's the only group of people that really that we're selecting from or that they are selecting from when they uh select this next set of students to be a part of the advisory Council I think I think we can all say that we we want to see that diversity I would just wonder if you would consider how you what the application process looks like because you know how some people may not be good at interviewing maybe they or they might not be good at an essay or whatever this application process is maybe they want to do spoken word or maybe they want to do a rap or maybe what there's all sorts of ways to reflect how they can be confident in the process and so I would ask that you could open it up maybe not this time but maybe going forward so that it's it's more conducive to how people want to present themselves and a big part of how we structured our current application is I think one of the biggest ones we tried to keep the Google form really short we do have a free response question it was like three to four sentences because I do recognize that like one you know a lot of us don't have time to write some sort of like 500 word essay I'm writing 500 word essays for college and that's not fun so I we get it so I think that was like a really big part of it too that we were trying to consider that people have different strengths maybe that's not writing right so we said just kind of be honest you know it doesn't have to be some sort of like fancy literary artwork um and I think another thing that we tried to consider with the group interviews is that while you don't have to be good at interviewing because that's definitely I think like a very specific kind of skill um it's definitely good to have someone who's willing to engage in a conversation so the group interviews are supposed to be more of like a conversation seeing how do you initiate a conversation how do you contribute to one but that's that's really good advice and I think in our future like ways that we conduct these interviews with the fact that we're both leaving I definitely like to give that insight to our current sac and see if we can put in more of those aspects for different ways yeah to see how applicants can be a video application yeah because I even see like when you know how when you guys came in the room we were all sitting here yeah and that that's not that it didn't feel it doesn't feel like a conversation when it's set up like that so you know how they talk about Community circles maybe you might want to consider when you do have your interview process that you do it in a community Circle Atmos atmosphere no no little eyes no big eyes everybody is equal on equal footing that you're you know I mean you guys can even sit on the floor because that's what you guys do you guys do you know what I'm saying I'm just saying just make it so that it feels more like a conversation I like that thank you all right 8.1 consent agenda are there any questions on the consent agenda [Music] take questions on 8.1 and 8.2 right both of them or you just want 8.1 let's just start with 8.1 no questions on here that would have been that November 7th meeting all right and then how about 8.2 only got one more language left um yeah uh Gap in foyers can somebody that there seems to be a gap in the foyers can I get an explanation on that one please yeah we had a foia that we developed a response for and when we sent that response um the email it bounced back and we contacted the company and we said where else can we send this it ended up the person who requested that information was a intern that intern had left and so we provided a response but it never went anywhere and so we kept it off the website um and it we ended up adding it to the website but then realized that we didn't bring it to the board of education so we're bringing that to you today um if there is a gap in the numbers uh what happens is a foia is received and we no matter what right away we automatically give it a number to say that it's been documented and if there's any reference to this but some foyers in the process people say oh you know what that was public information or we got that information somewhere else we don't need a response for that so they would draw the foia so if you see a gap between like we always the way the numbers work it's like the school year 2022 so it's 22-38 39 40 41.
two Central Plains Junior Senior High School art class further that public notice of the hearing on the closing of the Wilson attendance building for grades 7 through 12. if you have any in accordance with the KSA 72-1431 setting the date of the hearing for November 28th 2022 at 6 PM with the hearing being held in the Commons areas at the USB number 112 Wilson Schools in Wilson Kansas located at 2005 Avenue D Wilson Kansas and that the reasons for the proposed closing be given as follows one the financial condition of the district to the districts need to reduce expenses three the districts need to gain those efficiencies which can be gained by closing a building so there is a motion on the table Josh any further discussion this semester so we're just going to not doing that hearing at Wilson on the 28th for third discussion just so they understand yeah you know due to the neutral vote Allison okay just gosh yes yes no emotions and again that's just emotionally for the hearing so moving on experience board Central Plains Elementary received a five thousand dollar Grant next week Communications is one of the partners in the closet sphere and actually I think uh this exposure actually got it for district-wide participation not just the elementary so it's the whole District could participate in this launch learning program for all kids you have information there on that here have questions or thoughts do you want to expand on any of that well I just said it would be a neat experience to be tied for the Cosmosphere I mean we'll be able to have access to astronaut on live stream and disability they'll also come out and present programs I mean do all the planning and everything bring the same activities to classes it was created by teachers and Covenant and travel to the godsmosphere they hire teachers to set up all this difficult right now I think they're as strong as they're turning through eight um we have free access to the Cosmosphere or trips there's only one area of other people that was paid for and then they also would help support after school programs stem after school programs if there's any schools that want to participate in that as well as access to a library and I make some video resources as well so I would move to accept the five thousand dollar Grant from the foundation for Rural services well thank you for the discussion or questions regarding the grant for the opportunity for all the schools foreign State request Ed to go to Kansas City Missouri for a Chiefs game there against therapy state that you can have approved foreign yes I'll make a motion for the Oak Road it's motion by Josh and second from Allison any further questions or discussions wow it's down at back at what day okay I think they're just yeah they're just going through the Chiefs game right back I shouldn't say right back okay so I have a motion and a second all those in favor say aye all right any opposed motion passes six to zero and there has been a beef donation if Farms like to donated me to the schools immersion Chad second just think of parallelism and I would just extend our great appreciation and then there's been other families and farms in the past that have donated also and it really helps out the school and we appreciate it so there's Motion in a second all those in favor say aye aye um substitutes the bus driver okay so I will move that we add two substitutes what's that if I need the name of it yeah more experience Wilson and Cammy threes District One County lives in Wilson but she said she'd said anyway that's me so she'll come down here in the group whatever and Mark's gonna just set up more is that retired now percent absolutely okay I made motion second by Allison you make a motion camera yeah okay any further questions discussions photos and favorites can you impose motion passes six to zero and then first bus driver I would need to approve Carla Hurley as a full-time bus driver for the history of Allison any questions or discussions okay all those in favor say aye bye motion passes five degree it's like a full minute for Josh to step back on um okay uh um activities so how are you guys like you have a couple here three of us we'll go ahead and do administrative reports a Wilson report I've got that talks about uh Cancer all balanced guy basketball started at Wilson but they've been very active this fall was the the second it's the presidential sophomore called the hutch for the uh as that career fair 8th of November Juniors and seniors traveled through Russell uh the college fair Thursday students traveled to Fort Hayes for math relays on the 15th President I think their ACT test 18th grade six through twelve travel to Copper uh leadership training I'll talk about that a little bit later uh today December the 8th Juniors will visit K-State December 19th 20th it's finals the 19th uh peaceability division team will meet at the district office on the ship of the 19th Fairburn all right okay but tell me uh bank statements and Reconciliation all matched into the first nine weeks was the 14th and we had parent teachers policies on the 20th we had right at 40 of our parents represented and all of our seniors did their student-led conferences kind of Metro placed third in singles one three two one a state tennis Ashton Armstrong and Brian Metro also a few days with doubles but did not Place uh Junior High basketball has begun we have 21 boys and 21 girls out um last Monday the 10th was on Thursday 10th was our first fall day here in Washington currently November the second the Juniors and seniors at Kennedy as that career Expo and Hutchinson Student Center for the positive on the seventh the Juniors and seniors attended College Planning conference at Great Bend at the end they said it was very positive whole school played we had nice crowds both nights last week with buffer wheat tonight basketball practice for the high school boys and girls practice that are started I'll have numbers next week or next month uh before your first game is the second at Marine Academy qualifies the Russian tournament next week early in December we'll do the Kansas Community Care survey for the 8th 10th and fourth graders that signed up we will send our 10th 11th and 12th science students to Jack Kilby stem day on the 21st and streets will be gone from nine until about two and then we'll begin second semester enrollment mid-December with Barton County college classes questions an hour or the seniors wrapping up through Barton Lake College um are we current we offer six we offer the public speaking and the college called here on campus uh I have four students that are currently taking additional credits through either Allen County or Barton County on top of the months of the office so last year I had a girl a few years ago I had a girl that had 12 hours each semester and did High School I I and I just didn't choice taking online classes and trying to be at high school just move in a place in order to get involved and that's that's a lot especially a lot Earl the off-campus courses online yes not going they're not traveling uh Allen County actually it's no Neosho I'm sorry Neosho County is undercut as much features fifty dollars a credit so we've got a few kids taken some neutral credits the undercutting the quality I I know it's the fact that well the kids don't I mean they're they said it's hard so it's if it's if they are they're not they're not seen in the state of Kansas it's a numbers game just like any place else exactly right it's like having a campus in China you know Fort Davis has I don't know how many kids on this on their campus that you know how many are physically on campus it's enough in the past we've had a I think falling down the road I think right does that just depend on if there's kids there has to be enough students that you can offer a person and several of them are taking the young show for 50 bucks an hour several of them and take it this summer online I don't I don't foresee if this view of seniors that we have that will be an awful in person because I you can't offer it but they the teacher gets paid less they have to get X number of kids in their class before I guess we have all for college our bank statement and activity accounts match we have 93 of our families representative parent teacher conferences and the staff teachers are real good event about contacting them as soon as maybe more able to attend and using megaphone contact with them our k-6 came over November 9th for the dress rehearsal of the play it was cute I said maybe we should have taught our kids in the middle of etiquette maybe on the play but they got into it because they told him to laugh so they laughed what a bit Dental screens were provided that same day this week is American Education week so planning to do a special thanks for all staff plan to provide a meal for them on Friday on the 16th or third grade kids will go to the Great Bend Wetland Center and get to dissect owl pellets we'd like to be a part of that but they enjoy doing it even though it sounds kind of disgusting November 17th our kindergarten class will come over here to the community center in Cleveland and present some songs to our plants here our progress reports for second nine weeks are coming out already on the 18th on the 21st our sixth graders will take the communities a care survey and then we're probably going to move our music program off of Monday we just found out today that our kids play in the Russell tournament on that Monday so that will take away some people so there's nothing on Tuesday so we're going to look at Lou in our music concert to Tuesday Russell tournament and then I'm working with kdhe and I think Wilson is too I've been talking with Serena they'll provide a bring out a mobile app for no cost and present various programs you know pertaining to their health and teaching them all different topics and things so we're trying to get that set up second semester for that mobile unit to come out and do some presentations for our kids questions thank you I'll go through my report sr3 just a review we had 595 000 493 dollars allocate for sr3 the original plan submitted last March 350 000 was for equipment or bait detectors cameras security somewhere between there and probably the other I'm not sure what approved whether that was June or that was made he was approved for 172 000.
this no this goes through June 24. it would start in we're doing this now because I'm asking I'd like to start in February of 23. and that year would go through February 24 and then in February 24th become a district employee again okay yeah I don't have a problem with this if it saves this time yeah I know that uh you're on a you're on a city of Phoenix retirement right I don't know if that's something I know Mike is on asrs yeah and might have it I don't know if you did it but you haven't kind of know about it a little bit well if I could just make a comment too for those of us who've gone through the retirement process there are things that you never think about until you get close to that and their advantages that you really should take advantage of they're perfectly legal but their tremendous benefit to you in the long term so I congratulate you being wise enough to take advantage of these uh at least as soon as as we approve it yeah anyway and then you know there's others in the room that have already you know done this and so I'm not the only one um in the district I don't think you're the first superintendent that's done it either I can tell you a former superintendent a former superintendent um was one of the first ones to ever do it of ours so um you know it's it's been it's been something that's been in place for 15 years or so give or take and they've made some changes like the alternate contribution rate to make it so that the asrs stays healthy it doesn't hurt asrs so all right I would gladly um superintendent John Schultz executive compensation agreement effective February 3rd 2023.
yep and it's both they're both fourth grade and this graph is after addressing correct so yeah go ahead and explain that so um I threw fourth grade into this presentation for a couple reasons one reason is because they um moved ahead of the rest of the district on their own when they started doing the Roe work the guaranteed and viable curriculum work um there are some talented Educators on the team and they just kind of decided they wanted to move forward before waiting for the meetings that we were hosting and so um the my assumption and my conclusion this is my own personal opinion and I I would have to prove it to you somehow but what I believe is happening is they've included more of the um item types onto their assessment students were getting more and more practice with that but a lot of the issues that were happening with scope and sequences were corrected earlier with fourth grade so for example I've had many meetings where I've sat and talked to teachers about data and they've said we never got to that unit specifically narrative writing they were telling me they never got to the unit at the end of the year and that's obviously an issue because as if we wait to do the unit in April May we've already taken iar and so fourth grade corrected a lot of those scope and sequence issues very early on and um so they weren't missing out on the most prioritized content that the roe has told us we need work on so like I said we need to make more improvements but that is my conclusion and I will stick with it I know exactly what the team's done they've taken every tip and every piece of information that the are we has given them and applied it and so what we're what we're doing is we're hoping to see that consistency across all of the other grade levels every team is still working on this but essentially that's okay my best explanation so is fourth grade the only grade that showed this Improvement yes third grade was close they had done a little bit of the work as well much before Middle School I yeah I just mean but so um were any of the grades significantly less improved like their green drops yes I will go through that um yeah I'll go through it for you sorry no problem there's a lot those charts are not in here but oh yeah but the writing is actually in here the writing data that I'll go over will show you because again that that the writing piece itself is a huge area of improvement for us so um going through the rest of the slides like I said grade six grade seven grade eight it's it's all telling you you know what standards we need work on um in terms of the reading especially and then we get into the writing so I'm looking at the it says third grade and it's right after the Big Hollow writing data slide um this is a great analysis as well and I think there's some celebrations to be had again third and fourth and fifth I would say um has made they've made some adjustments and as you can see back in 2019 2021 and 2022 all of that data is laid out for you and for literary analysis for example third grade maintained from 2019 to 2022.
if there's a gap it's because we we assigned a number but we never gave her response so there's 2238 and then there's 2240 and then of course it jumps quite a few numbers so there was one that was sent back what is the other one just took a while to respond or yeah some of them are uh asking for clarification or the the request is voluminous so we respond back and say that we can't provide you with a response because it's it's too much information you can narrow your search so sometimes a foia can take you know three weeks from the time someone turns it in until we respond sometimes it can take three months depending on how voluminous and and our our interactions with that person okay can I have a motion to approve the consent agenda please I make a motion to approve all items under consent including 8.1 minutes from the Board of Education meeting on October 24 2022 open and closed session in the special closed session meeting on October 25th 2022 the Board of Education public forum on November 7 2022 and 8.2 to acknowledge the four request requests received by the district second missed Doyle I miss Swanson aye Mr Cerrone aye Ms simultan aye Mr Gatewood aye Mr Plover no did you say hi so okay motion passes 6-0 item 9.1 is information on financial statements does the board have any questions on what has been presented this evening um yeah so while he finds it I noticed we started to put some of the nikor stuff together and some of the a little bit more with the types of services I'm just oh wait that's not this one that's the next one yeah sorry that's what I thought too that's the next one I have that's the next one yeah I just like I really just want that info together okay this one's not it though very good I have 9.2 is information on a potential cyber bullying contract uh we have Dr petsky along with our directors of Technology uh Brent kyger and Kevin McDonald who are here to present this evening so renting Kevin or is it just run so is it cyber bullying or cyber security cyber security okay oh thank you for asking that I was looking at this myself yeah all right good evening everyone good evening all right uh we are here tonight to discuss cyber security um our presentation we'll go over what cyber security is what we have in place currently and a proposed solution to strengthen our cyber security stance within the district all right well a big big push right now is physical security for the staff and students we also need to be aware of the importance of cyber security cyber security might mean something different to each one of you for us it means protecting all of the district digital resources from unauthorized access and preventing data leakage of any and all personal identifiable information it also means preventing any digital threat that may negatively impact the learning environment you can see by this slide that there are many methods in which an attack can occur while we have some tools in place to prevent some of these attacks there is still room for improvement the most notable effect when looking at the top 10 list is item number six it states that the education industry is ranked last in cyber preparedness here you can see some of the numbers uh related to a Cyber attack the average cost of a data breach in education in 2020 was 3.58 million dollars the average time to identify a breach is 207 days and the average time to contain a breach is 73 days the education sector was the most sought out for cyber attacks in 2021 and 2022 compared to every other industry including Healthcare and finance the most recent notable mention of an attack in Illinois was Lincoln College which had a closed down permanently due to the inability to register students and continue classes this was due to their infrastructure being down for prolonged periods of time during the initial attack and the attempted recovery process another shocking statistic is that in 2021 67 separate ransomware attacks impacted 954 schools and colleges these incidents cost the schools more than 3.5 billion dollars in downtime here are some of the security measures that we currently have in place most of these Solutions in place are looking at the end user and application Level we want to expand upon these services with a solution to detect and respond to any network threat that may come from a breach at any level and any source with the increase of cyber attacks happening within the educational space and the DraStic increase of Technology being used within our district since covid the time to implement a solution is now over the past few years we have been looking for a solution that would give us the items listed on this slide the proposed solution we will be discussing tonight covers all five of these items real-time threat detection artificial intelligence and automated threat response taking a proactive approach versus a reactive approach 24 by 7 by 365 coverage and a security team to analyze all the anomalies that it finds okay so what did we do to try and address these needs in order to take the next step we formed a five-member committee with members from our Network and systems team that researched and reviewed multiple vendors when we started to narrow down we were involved with multiple demonstrations of their product and then when we came up with the product that we decided upon we engaged with them with a proof of value where they brought their product on our site and we were able to take a test drive of that product and then speak to them about how to use that product we also visited the facility that would be providing different Security Services When comparing the vendors we had criteria that we compared against and I wanted to point out a couple that we felt were very important first of all the Integrations we needed some product that worked with what we already had the AI and automation we felt it necessary that it did have some type of automation that would cut down on the time to respond to a threat and then we also wanted to check the boxes on the Cyber Insurance survey qualification survey that specifically asked if we had a seam which is a security information and event management tool and or a sock which is a security operations center the vendor that we worked with we wanted to build a working relationship we wanted them to be an extension of our team and probably one of the most important we want them available cyber security does not happen eight to five nine to five wherever more likely it's happening at the most inopportune moment so the first part of this uh solution was Dart Trace which will help us detect and respond uh mainly detect but it is a hardware software solution that will monitor all Network traffic in and out of the district along with any traffic across the district what it monitors it will be able to formulate a behavioral profile um which is Ever Changing depending on the network traffic that it finds and then it will alert when it finds something that is acting abnormal uh one feature of this particular product that uh basically compared to the rest took it above and beyond it also has the ability to automatically respond and isolate a threat should this threat be severe enough what this didn't quite address that we felt was needed was the human involvement and that's where Fortis Services Security Services provided by Sentinel comes in they will be providing a security operations center for the District of course they are manned 24 by 7 by 365.
those items then once the plan was finally approved and then which we made several adjustments and then I had to send a list of equipment that was rejected there so that 172 000 now becomes a capital Outlet purchase uh because sr3 rejected back so I have to spend another 350 000 dollars I need to get proceed with this because I got till the end of next fiscal year but have to go through a lot of paperwork some Logics and so forth some different plans hopefully it's a larger and I hope it do some suggestions as I work through here and uh hopefully next month that you see we can look at that kind of come to some conclusions on where we could proceed to see if we can get that long term that you want to do something kind of long term that will be very effective in the district so I'm looking into some options uh but we need to get that 350 000.
so the second oh second thank you all in favor bye thank you um I appreciate you uh discussing this an open session as for uh a executive I think it's being transparent is what you know it's it's not you know it's saving the district money and being transparent is part of that you don't want to we're not hiding things here that's right all right there is a supplement so please refer to the supplement as well um you know 32 we have 30 33 items on the regular agenda or a regular personal report another six on the supplement and then a as a as always uh sometimesheets attached um one thing that came in today we founded certified athletic trainer which is exciting so we'll have somebody full-time on staff that will work with some of our classrooms um in addition to providing some um you know athletic trainer skills for our our teams I don't want to say necessarily medical care but it's I guess it's quasi Medical Care making sure our athletes stay healthy while they're competing and we're excited to have our unfortunately started today um as long as you approve her which will continue John just a quick technical question on on the supplement number three yes uh where it says wave liquid liquidated damage because she's not contesting the liquidated damage no we're asking so as part of your as part of all uh sort of well all exempt employees have this have this if you get a contract that has a term to it right there is liquidative Damages which is an amount that's in the contract that you would have to pay together contract exactly yeah so what we're doing is we are asking the board to not impose those those liquidated damages this um employee has been honest with us from the beginning that it may only be a semester um he's living hundreds of miles away from his family to help us out as a former employee and so um we want to respect his decision to want to be with his family questions comments okay this is an action item I entertain place I will make a motion to approve the Personnel report s all in favor all right thank you item nine a um 23 24 is the calendar I can't believe we're going into thinking about next school year but this is uh the time of year that we do the district calendar this has gone through uh lots of eyes everyone in the business office um Cheyenne who um works as um Cindy secretary um I've looked at it it's gone through seaac um lots of eyes have been on it there's very few changes all we did was change basically the the circle state where they're at we just moved the numbers over um one significant change is um we typically would have our new teachers three extra days prior to our returning teachers um we are at the request of our constructional coaches they're changing their model for their new teachers to include some online instruction and so we are required instead of coming in a day we're asking those new teachers to do eight hours of online instruction at the direction of our instructional coaches and in addition to two days of impersonance um uh professional vanilla so it would be it would be online professional development directed by our instructional coaching coaching staff in Lua that they could do it at their own Leisure rather than coming in one day earlier so that's the significant change we still finish um the Tuesday before graduation or before Memorial Day have our graduation the Wednesday before Memorial Day start school um the first Wednesday in August and it is a leap year so there's that uh set that we have February 29th on the calendar for 2024.
um we're trending above for research simulation again a huge celebration and then there's that narrative writing and we went down and I again I I just had a conversation with a teacher today and she said we never got to the right the narrative writing unit and so I said well how can we creatively integrate that into your whole school year that maybe on Fridays you're doing narrative practice writing activities so those are the types of adjustments that we're making uh fourth grade again if you take a look for research Sim literary analysis we're trending up and then for a narrative we went down fifth grade you see some anomalies there we were going down from 19 to 21 and then we kind of picked back up um so we're still going down literary analysis and narrative but we went we kind of trended up again for research Sim so that's good sixth grade here's the date I was going to kind of show you um we're trending down for all three writing types and then again for seventh and again for eighth and that's bringing down our overall scores quite a bit so if we're doing well in the reading portion of iar that the writing is what's kind of bringing us the other way um and then the next couple slides are just analysis um comparing us to the state you will see some interesting things there too um when the state went down we kind of went down so again sometimes it's just that fluctuation with that the generation you know the cohort of students that's taking it Statewide but in general it's telling us exactly where we need to focus our efforts um research Sim literary analysis all of it needs work but the narrative is where we really took a hit I'm so especially seventh and eighth so I I will be completely honest with you the conversations I've been having are very much we have teachers who um are not using the district approved resources and so there's been conversations about that very recently that we're addressing um the feeling is I think they're stuck a little bit on their resources that they were using during the pandemic and they have not had as much time to complete the GVC work because of all the canceled meetings as well we were able to get subs next door much easier than we were able to get them here um so in terms of rigor and high expectations for students we have a lot of work to do yeah because I mean if you look at their past ones they just they seemed like they were more mid-level and then all of a sudden it and there's again that is he that we were trying to get away from um a lot of the like fifth grade has made a lot of progress um kind of reverting back to using our school-wide resources we had meetings today with all of our ELA teachers here at the middle school and just reviewed um you know workshop model and what should be happening and how teachers should be working individually and in small groups with students on a daily basis and so actually the administration I have to really give them a lot of credit they spent all day lesson planning with teachers um it didn't get down to the granular level but it got down very specifically even moving forward what they're doing next week in the following week and the following week and trying to put some uniformity to that and again it's definitely adjustments that we're making so um a lot of the grade levels we don't have a far way to go they've got a lot of good work done it's just that we have to keep implementing um rather than reverting back to what we were doing during the pandemic um and then this glass School wide that's our district approved resource yes that the elementary is using consistently but um I mean this chart go back to third grade or writing is still at or below state level let's go starting in third grade yes and then we weren't using school-wide in 2019 right we had just adopted it I think in February of that year so then we implemented yeah it was the first of the previous year we adopted it so this chart would be 2018 which is before school-wide and our scores are five to ten points higher back in 2019 than they are and 22.
they will be ingesting all our server logs and uh other logs from our infrastructure and analyze those for various anomalies they will also maintain the dark Trace solution not only because they have the resources but also because many of their clients already use their product the dark Chase product and their security stance we will have a dedicated team to our environment which will learn our environment and be able to react appropriately we also will use their skill set in their vast knowledge with threats that are in the wild I can dare say that if we do get attacked they will probably already have encountered it and know how to mitigate the the threat of that we also will be meeting with their team on a regular basis to review what they find and their recommendations so in conclusion we believe that the two components Dart trace and the Fortis security operations center provides a unified solution that will be able to proactively detect and stop a threat and provide the information to appropriately mitigate and prevent future threats from occurring in the ever-changing landscape of cyber security the combination of the two solutions is a necessity to help protect SD 308 now and into the future yeah you have questions I have I have a few um so you brought up in cyber security insurance um and this is something that they obviously want you to check the box on to be able to bring premiums down but I'm assuming the premium deduction wouldn't be near the cost of this is that what do you anticipate saving on insurance I guess you asked our insurance provider they could not give us detail as to what it may sorry yeah I'm assuming our cyber security what what do we pay per year for you know what I'd have to look into that for you but yeah sorry I didn't uh interesting yeah it was greatly increased the Easter so we had there was a huge spike in cyber security protection the last uh the last year my first review so I can get that information for you okay yeah then just uh just a side note too yeah more and more articles that I read that are Security based and in the education in part of the insurance application process some of them are now having Earth they need you to have these Solutions in place before they'll even insure you you know if that's true of our insurer though our insurer I'm not sure no but I just know that that's the direction that it's headed so are you so you basically suggesting that all school districts are have this and we're kind of lagging or I think we'd be the head ahead of the curve so let's be ahead of the curve okay correct um Hardware so this includes Hardware what what are the sensors that it uh in order to appropriately detect it and knowing how much Network track that we have it does include two servers one at each of our data centers and then virtual servers at every site that we have so all of those will feed into a master server so the physical Hardware aspect will be the two servers that each of our data centers which happens to be at each of the high schools okay um how many districts are using Fortis and darkwave I don't specifically have a number both companies gave us references of different school districts that do use the product I specifically don't know the combination but both of them have an experience with education and um I don't know if you could tell me a little more about the proof of value uh sure uh they were able to provide a physical server and we were able to install in our environment uh let it run detect um what network traffic we had in the environment be able to alert and we had regular scheduled meetings with them to review what it did find and how we might appropriately mitigate those fines it lasted this was back in the spring um I think it lasted about 60 days that we had their equipment in house okay it's it's not a little so yeah so I don't yeah I think I'm um I'm done with my questions here how many other companies did you take this opportunity to explore we researched many we narrowed it down to mainly two that we took it the next step trying to test drive their software all right and what was the the difference on this one versus that you felt was a stronger candidate the the biggest aspect honestly was the ability to automatically isolate um the offending threat and potentially isolated from propagating throughout the district the other product uh it it might be able to find that and it did have some of that behavior technology in it but it wasn't able to isolate it um let me just ask my last question first because I just asked the one or two up to yours okay so come on back to me though yeah okay so my my question to that one is um how much of your time right now is spent on these isolating of these random ransomware are we even capable yeah right I don't know that that's necessarily beneficial for the school district to to share yeah yeah yeah feel free to say no to any questions really this is a topic you don't want to talk too much about I would definitely the process it's also um throw out there that uh part of this package is a security operations center that is 24 7.
spent and you have to go through a lot of different steps to get that approved um I was just going to say anything Josh you that said that like this weekend talk to us some school districts that had either sr3 some of the phase amendment of thrusters were you denied three times three times and then they resubmitted it rewarded it well I've done that twice yeah I think the company said they would help us I personally called it and asked what they said they said it possibly could that's what they told me the reason why because at number one the air so you know we changed that to air quality uh sensors which when they look up the deal it was vape and then they said they haven't approved any security or cameras to contact Tracy what's that was the point I was trying to make with that is for contact Tracy and they said they haven't done that I talked to them the head of guy now the plan itself with the plan I mean we we spit it we spent it kind of put some pressure on to go ahead and finally went to the state and it was approved the equipment was denied that television list once I submitted that last thing nice and I will just say too for there were several of the streets also then said they said they do as your three just because there is a lot of renting so it's not that yeah and say wow that is so much money what we could do with that money but the the paperwork involved in the time and the effort and oh yeah it was crazy how many districts didn't even they did the one and two because the the the red tape and the paper trail on it wasn't that difficult and then they said when they got to this or three they said we didn't even apply he goes yeah and and they they were saying a lot of it was they were understaffed and it takes so much to do it you did a lot of purchases so we do quarterly reports estate now we're doing yearly reported defense with the same information and they will not interchange the state the feds will take the state report the state won't accept report so we have to do a state report quarterly and now we've got to do an annual report that's due January 15th for less than one two and three and they chop up the months on what you're supposed to use it for and I've already submitted it twice and they can't roll it over into the and you have to put function and object on each expenditure we have to tell them what function objects how did you expect it's just part of our account thousands education right so those are odd samples uh but yeah it's so basically the honest we've got to me it makes more sense to look at some type of HVAC because anything with air quality and HVAC should approved as they've told me yeah so I'm kind of looking at that Arena to see what would be the most beneficial because uh that would be something that would be beneficial District s so that's kind of where I'm looking for sr3 any questions on sr3 I have so kasb presentation I did that this weekend at the conference on child care and that's a little hotter topic than I anticipated I would say out of Department people I know there's probably close to 90 in that you know probably make fit into yourself uh or 60.