to 1:30 p.m. this is a high school on December 13th but fantastica will be held in room 1 parent center from 8:30 a.m. to 10:00 a.m. on December 13th the Aztec mocha concert will be in the Zeus's Women's Club from 6 to 7:30 p.m. on December 14th the Azusa High School band concert will be held in the HS gym from 7 to 9 p.m. on December 15 to the 16th the mocha a waste event will be from 9 a.m. to 3 p.m. on January 10th MacGuffin as Vika will be held in room 1 parent Center from 8:30 to 10:00 a.m. on January 10th there will be a motivational rally from 11:35 a.m. to 12 27 p.m. on January 10th there will be winter rally from 11:35 a.m. to 12 27 p.m. on January 13th there will be a hit field trip at Northrop Gruman from 8 a.m.
to 2 p.m. and on January 13 Center middle school and Ellington 8th grade a visit from 8:30 a.m. to 11:30 a.m. good evening everyone some exciting news for our we just completed our first session of Saturday school so we've had Saturday school and pretty much all of our schools and for the first session we've almost had a thousand students that attended so that's almost of eligible students more than eight an eighth of our kids that were able to attend and able to recover lost 88 from attendance that allows us to do more with our the same dollars that we get from the state next big piece we've been working really hard to get playgrounds out to our parliamentary sites or about two inches away from the finish line before time is up to playground sites that we're looking for approval from the state to certify so we have just those two left to go but they've all been installed they're all in place with the play foreign players on the face and kids are are playing on most of them but we just have a couple sites left to go so by Christmas break there'll be a hundred percent the import of education community it said but you sit up here and be able to report from human resources to say I started about a month to go little bro a month ago so I'm excited to report that I continue to learn and really appreciate my time here in a citizen I have gone out to sites whenever possible so whenever I can I'll meet with the site leader or staff at a school site so I get to seen a site in action and get to become more and more familiar with our personnel throughout I was able to walk and visit classrooms on Friday attitudes at high school and I look forward to being able to do that at more sites one of the one of the takeaways I really appreciated was really to get to see our students which are fantastic and really I mean just exceptional students and being able to watch instruction and see really the rivet or the tyre meet the road or where the real real work happens I was able to see that first time so I really appreciate them I was also able to present to our site leader and management leaders predicting so the more Maureen I had with every passing thing I get another opportunity just to learn and appreciate the good work of as soon as I get a financial thank you my legs hold my confidence until 14.1 good evening I would like to thank and commend the board members for the time they put into participating learning growing talking discussing all the good things that we saw at the California School Boards Association it was really great for me to have a chance to go with you and to see how you just threw yourself into it and really cared about the choices that you need and the learnings that we had and was positive experience so thank you to each of you the other thing I'd like to mention is um typically we have our board meetings but we also have special four days just for board members called Governance workshops and these haven't happened throughout the year three or four depending on what we can schedule and it's a time for us to think about what's our vision which the permission make sure we have protocols enormous in place deal with whatever issues we want to talk about as a board so I will be calling you to look at some dates in February that you might be able to do it either something about 9:00 to 12:00 in the morning or maybe 1:00 to 4:00 so if you can make it text me let me know are you more free in the morning or the afternoon or if you've got some days that you know for sure you won't be able to go let me let me do that and we'll work together to find some dates not get back to them email their dates to Kathy okay thank you my business we don't know today so ladies early in the morning at nine o'clock it doesn't work for me okay that's actually it's after 3:00 p.m.
[Music] before I pick down like an early Saturday thank you okay and so moving on we're gonna move on to section ten report an action of closed session matters we met in class actually no action was taken when we taking action now so can I get a motion on student number eighteen 1901 2001 twenty-one urine zero-one 2201 2301 24 1 25 and make a motion on item 10.1 in your motion is to accept that other position yes okay is there a second okay so there a motion by you on the pen has a second by gravity every honest and I've been told that we can all vote online now so let's test it out it works all right motion passes 5-0 great we're back in business all right I'm moving on to item 10.2 we have student matter final settlement for the Office of Administrative Hearings OAH case number two zero eight two zero one eight one one zero four three three student number eighteen 1901 twenty-seven what are the wishes of the board motion by Jerry by multiple seconded by Adrian Greer any discussion motion passes five zero booby the section 11 general functions we have either 11.1 yes to success then the president board it is my great great pleasure to introduce to you dr.
Christopher's Sistrunk who is from City of Hope Authority I met him approximately a year ago when he called and asked if we could meet and we began to talk about how could we partner together I have a lot of good ideas but he's just full of chuck full of ideas what we can do to support young students getting interested for careers in medicine and at the very end of the meeting and I'm sorry I haven't told you that is gonna say this before but at the very end of the meeting he said well we'll have to look into funding and I'm gonna take those great ideas and they're never gonna come to fruition but he proved me wrong and he wrote an application for he was awarded them with honors it tells you the story about it and he's here to talk to us about the opportunity for students this year already beginning this year at Center middle school but some high school and later here Chris would you please stand this is the principal class on high school he probably wanted to meet you right away so let's welcome him I'm in here in India that there's a PowerPoint he's not gonna go over the whole thing that he's gonna pick out a few key things so Cathy bill should let you know what when she key wants to focus on to talk to us about this wonderful opportunity for our students they started program because when he realizes that they spent more than 8 billion dollars trying to increase diversity in the pipeline for biomedical research so what they wanted to do was to see where they were missing you know kitchen students it started just aren't they which is you enjoy science is the r20 okay so the purpose of this grant is actually to increase diversity in the biomedical workforce it what you gotta understand is that you know actually so thanks so actually they make it medicines and they have protocols about getting healthy it's not really you know account for all the different people that we have in the country and get more people involved that's what this program is about so if you can switch switch one more time so the name of this grant we would probably guess the successes because it covers the Cancer Center and what we are you're like a hub the government has put together and say you know what they're gonna focus on cancer this is gonna be a well guess what everybody to get cancer so what are we supposed to do I'm either by the cancer and tell me come to City of Hope know what we have to serve the community so this is why I was brought into the city pool because I believe that if we educate the community by wellness and also educating keys and get them interested in something then it'll be a way that we can serve our community and that's why when I came to that if against the I can't go tell you don't worry about reconnaissance was this is what I adopted behalf to serve the community and so what we wanted to do we are leveraging our companies at Cancer Center you know and all the course that we have there to extra trained students and so the name of the grant is yes to success because yes you can join science as a part of the NIH colleges but we're seeking useful comprehensive cancer education strategies for students and so we don't never did each one of our courses City of Hope if you can we didn't last not cords just so we can talk about the stress of what we do in city people because everybody thinks that once you work in see people you gotta have a lab corner which is not true there are different positions and this is what we're going to do the show students do outreach and this is the outreach portion instead of cover 26 and in ninth grade because students have to be 16 that we do research projects as CEO pecanins ocean and so we're gonna start with you know British team is in you go to Nick's we have what we call cancer and that's the thing cancer the prevention the detection in the treatment that's the overall thing that we're gonna be doing so your students are going to be able to allow we're gonna have students that started agent arm integrative 6 6 7 8 & 9 they could actually be able to come to City of Hope so what we're gonna do over that is we go to the school and so we're gonna let them know that we're coming we're gonna come to school talk about you know what we do at CU folk and also give them a hands-on experience and then with the next saying you're they actually gonna do a food trip in Singapore if someone's they do the future it's the Evoque in example light microscopy that's a core and so that's something that you know is to define you look in the microscope but students may say I like kicks in a microscope so we want to be offering all these opportunities and this is something we can do so we also have what we call Saturday science camp city folk has a nationally recognized research program which is called the Eugene robbers rocks Academy and what it is is that we actually teach the country to program research so we even prepare them to come in come into the research part of the program by starting sixth grade so you may have seen it go from the sixth grade in the seventh grade eighth grade it didn't become 16 they're going to be rated down to go into the rocky canyon but we've also one prepared to go to any research opportunity in United States and the world because we know so we think about this programme contact older students you know just with our site is alone and then we're gonna invite those students you know to do field trips we got stereoisomer get them know that we're here 70 or 20 Saturday science 84 students and get the number of sixth graders in the camp at 340 so basically what we've got to do is we actually want to inundate the students with tremendous opportunities so they need to know because an indicated you only know what you know and so we're actually giving them opportunities to learn new things about science as a father you know and one thing is really important because I wasn't educated science so you only have to work out a student time from class and so this is some of the things that we're gonna do the program I'm very excited about it and dr.
Kaminsky mention about how we apply for this program so with properties program thinking it was going to be funded for next year but then I just really liked that I did it we are there it's not Korres and how each portion of it any funds around with it and so what we're going to do the roll this out is to get someone a high school students who are ready because of course we can do two camps of babies in so we're gonna do is really doing a boot camp that's gonna start in January we're gonna go to the high schools Azusa and we're gonna have two medians at the high school is showing stuff like that and if you think you're doing it bad and also some basic things about the basic biology they should know to go into a research laboratory and then we also got an invite to the city over two more sessions to prepare them prior to even apply to the rocket cabinet so we really got to give them a jump start on the into their Kennedy what I really think is that we want to imitate the Robinson cameras with a number of applications mezuzah so that they can really see that [Applause] there's one of the principal [Music] so is this partnership with medical pathway at Gotham high school or well it's actually having the medical man point really is advantage for us because we know we have what hundreds of students who are keenly interested in the medical field as a whole it's open to all students though so that even if you have a student who maybe it was in the medical pathway but is still interested in this they can apply well they're starting on first with one high school in one middle school and then we'll see how it grows oh I told them I wish I was like about thirteen or fourteen and part of it myself oh good evening school board dr.
Kaminsky cabinet members excited to be here this evening to follow up and kind of build on a presentation dr. Kaminsky shared with you the california school dashboard there's been a really modeling so to speak of the dashboard it's a new look but also just in this last week week and a half we had the public release of the 2018 california dashboard results and so that's the information that i'm going to share with you i want to start with a just a little background a reminder about the the idea that california education system has eight state priorities and these priorities along with indicators on our progress towards them are what the dashboard reflects or our district in our schools and four districts in schools throughout the state this eight priorities and the dashboard are really a move towards kind of a more holistic view of schools of districts of counties and so you can see the eight priorities there this is what kind of different from our past accountability system where we had just one score and so it's really looking at multiple measures looking at progress over time not just one static of score or level so these are the things that we'll be sharing I'll be sharing with you is this is progress towards meeting the eight state priorities and the standards set to them by the state of California the California school dashboard has four or core messages the first one is that this critical need for equity and the idea that the dashboard will examine all student routes look at targets of all of our students second is that a quality education can't it shouldn't be assessed just using one measure that multiple measures are aliens and the dashboard values local decision-making as well as state decision-making and so we have local indicators as well as state indicators and you may recall in November I presented all of our local indicators to the board into the public and that we had met all of our local indicators 428 for the 2018 dashboard the state also has has really moved away from this sanction and punished approach to helping districts really move towards continuous improvement and so that's the fourth core message that we get from the california school dashboard so let's dive into what when it says minimal background knowledge when you log on the new-look it is something like this this is the homepage type in Azusa and you get to azusa's landing page and so this first page and throughout this presentation I'll just tell you I will be showing you photos of the dashboard and in the order that you will kind of scroll through and you log on and I hope if you haven't already that you've logged on and take taking a look in and very deeply into this information I'll give you kind of an overview of our district results the Seavey's so you get the indicators for all of the different areas on the dashboard on this first page you can see there are color gauges last year we had colored fraction wheels but the state has changed that and now they are gauges the colors are the same though ranging from red to yellow to orange and green and blue and so you see an overview of all of our indicators on this page here just the the colors chronic absence gives on suspension rate and then also note that the local indicators are now included with all of the state indicators this gives you a very quick snapshot of where we land on the gauges but the next step is to look deeper and you can scroll down through some just demographic data about our schools and then get this first area of academic performance of our students so as we look at the academic performance what we're looking at is our students performance on English language arts and math expect smarter balanced assessments and it just doesn't note I want to remind everybody that on the on the dashboard when we're looking at effects scores we are looking at the distance the average distance our students are as a whole from meeting those standards we also have our English Learner progress and indicators and then we have a college and career indicator that has eight separate measures that students can meet to show that they are college and career ready so notice these gauges give you again the same colors with a little more detail on some student groups and so on the dashboard when you click onto for example the English Language Arts indicator you get a closer view and you can see that we have our English ela indicator here we are in yellow and that's for all students whether this is this year by the way this dashboard is now showing test scores for students in grades 3 through 8 and 11 so that's the scores here we increased our students scores in ela six point nine points closer to meeting standard on average for all of our students one of the things on the dashboard you can also see quickly is how the state is faring and one of the things that brings us a lot of pride is this year is the fact that our students have been growing above ela and math and when you've compared to the state but we are very similar to the state in almost all of our color gauges but on this one we are higher because we have our students further on once you see the a general district level you can see all of our different student groups and where they fall depending on the different color gauge levels so each student group it's the sign of the level and you can see those there I'm not online so I only have a snapshot but if you do go online you'll be able to go color level by color level and look at the individual student groups in more detail so for example this snapshot shows those students said that the blue level and the student groups and how far they are from the standard and what the change in their scores was compared to our prior year also how many students are in in that program so also scrolling beyond that you get to our through your progress in our average distance from the standard and notice how is this is having has this climb upward towards if you scroll down this year you also find something new and this is our students performance on the California alternative alternate assessment this is an assessment given to our students who have more severe disabilities where the S pack is not an appropriate assessment for them and so this year you can see the levels of performance slide for those students [Music] hold on our prince another time yeah below that I can see better below that we also again the Messiah of equity the dashboard gives you comparison of how our English learners scored on ela compared to our English learners who have reclassified and then our English only students and then is a the bottom of this snapshot that you're looking at now you may be wondering how do we get these colors how did the cover the colors determine colors are determined based on a five by five matrix and all of the indicators have a matrix and so this is the ela matrix and the way it works is we first look at what what the change has been for prior year for our district and we are following this increased zone and then we look at where did we score what is our current 2018 s back ela scores our scores fall into this low zone and so when you put them together that's where you get the yellow indicator okay and for all of the indicators tonight I'll show you the five by five matrix and this is how the colors are determined I'm Jennifer if I could just interrupt for one second one of the things I'm really very pleased with is that when we in English language arts as a district we fell within the yellow area that is above the state average which was in the orange area so you can see there there are a couple different options for orange if you were low in your scores either declined significantly a little bit or for state Senate you end up in orange or if you you know we're very low scores at the entities a little bit but it is I think a tribute to the work that's gone on and services that work under the leadership of our through the work of Dena and Jennifer and all the toeses everybody working together the teachers of classroom teachers that what they do attending professional development and thinking about the instructional program of what our students need that over the years we've been putting in place strategies and approaches that are working this is our evidence we aren't increasing the state has as we've talked about these meetings didn't show growth are very limited anything had compared to ours so we were very pleased about that and that same growth continues as we look at our math and you can see that again we are we are in the yellow range standard and so that is it's one of the reasons for again you can see where our student groups fall in red our students with disabilities our orange group African American foster youth homeless and yellow and so on across one of the things to note though you do see this box that says no performance color and the state the if student group has less than 30 students in it they they will not assign a color and when you click on that you can get if the numbers are above 10 or 15 you can get kind of the performance level but not a color page if the numbers are smaller than that no new data is reported just for the sake of privacy for the students especially when we get to the school level adapt forward sort of you know you can kind of if you have a very small number of a population that kind of begins to identify those students I'm gonna have a question the last several times I'm sorry about that our african-american students tend to go into the orange and I'm being or we've seen increases on our other students we have not an increase there so I mean I don't know that I could stand up here and tell you exactly what the reason is this is one of our populations is very small well it's on all the indicators influence that that said that is not a reason for us not to address every single student in that district and their success as we as a staff digging deeper and our principals and our teachers these are the questions that we ask and the questions that we address in the instruction as a sample I gave the I showed the yellow student groups performance and in math as with the English you have a three-year tracking of our growth and you see it is that upward line and so we're excited that we're continuing to have our students improve in their mental performance down below the last on the math page is a again an equity look at comparison looking at our current English learners our English learners who have reclassified and reached proficiency according to the state language assessment and then our English only students moving on here's the matrix for the math see now the next academic indicator is the English Learner progress indicator and this year we are fully implementing a new language assessment called the L pack and we do not have any prior test scores of even compared to so the state is not producing a performance gauge so on our dashboard you can see the the percent of our students who performed at each level on the new pack assessment so you can see level 4 are well developed the highest level we have 30.3% of our English learners performing at that level and level 3 is moderately developed and we have 36 or but a nice big chunk of the kids scoring fours and threes and and those are the things that trigger us to begin looking at reclassification and then you can see we have 19 at level 2 and 14.1 at level 1 so there won't be a color gauge probably until I don't think next year and thinking thanks I think you're after right norm on college and career indicator comes up next and as you can see that with our college and career indicator we are in the yellow and I'm going to just touch up my slides here and this remember is just based on our graduates so it's a smaller population of students and you can see we have a lot more student groups in the know rate known age level because we're only looking at students who graduated and there are eight as I said eight different pathways that a student can follow to be able to to show that they are college and career ready you can take a deep look at some of our student groups here that are in orange section or in the orange level then overtime how our students are falling into the three levels what we hope to see as we do is a growth in that purple and a reduction in the kind of teal and turquoise as we're moving kids to be more college and career ready there is a performance you can actually click now one of the things I didn't tell you is sort of like maneuvering through the dashboard is you can toggle between right up here you can hit so I selected this yellow I mean orange and then I saw these student groups so if you select the no performance level if there's enough students they will show you the percentage of and the change the percent that were prepared but there is no color gauge because their numbers are so small if their numbers are super small there won't be any information yes but their data does roll into the entire districts performance level they're not left out of that so to speak the matrix for college and career is here you can see we're right in the middle the next area is academic engagement and with academic engagement we have looking at chronic absenteeism graduation rate and then a local indicator access to broad courses study which we did didn't need my share last month so for chronic absenteeism a closer look shows that our crime one of the changes I should tell you this is our first year with the chronic absenteeism color gage so this is students grades K through 8 it's just not include chronic absenteeism of high school students so our indicator is at the yellow level and we have an 8% chronic absenteeism and that we maintain our level four percent difference and so that's considered maintaining our level you see the students that are falling into the different performance levels red orange yellow basket jority of our students falling into orange and yellow our Asian student population is in the blue section and our posture is in red a closer look then gives you some of the students that fall in the ozone here our English learners socioeconomically disadvantaged or students who are more races and again you can see there are different numbers of those students different levels of chronic absenteeism and all of that rolls into what we see for the whole district for the matrix this is where you see the districts falling and by the way all of these snapshots are from the dashboard itself and even the the matrices are available that you can access and look at as well graduation rate indicator we are at a yellow and of course this is just our high schools so you includes only those three and when you get on the school dashboards you won't see your eduation rate indicator obviously for elementary and middle schools so we have our student groups overall yellow our student groups and just as a sample showing you those student groups that are in green our English learners and our homeless students both increased English learners by two percent our homeless students increase their graduation rate by 6.2 percent yes yes and that's that's a term that it does have a lot of confusion and so I'm gonna try to explain it I think so we this is a term that's used but really what we're talking about if students that are living with another family or doubling up in a home because of economic reasons or they may be living in a car or a motor home or in a hotel in a more temporary living situation and so it may not be that stereotypical homelessness that you tend to think of when you hear that word it's anybody that is living in it but it's hopefully in a temporary situation because of an economic hardship I would agree and why determines that is called mckinney-vento Act and so when students are enrolled in the school they identify their living situation and it's just a sheet that comes with registration and so as Jen was speaking about if the families doubled up for financial reasons there's just a checkbox doubled up and they can choose these different options and then those are the students that would be identified as meeting the criteria from mckinney-vento so this is our matrix for our graduation right where our district has gone 2018 and these are all 2018 results here to 2017 so 16 17 17 18 the next area is the conditions and climates and three of the areas under conditions and climates are local indicators that I share that we have two met the other one is suspension rate so as we take a closer look at suspension rate we can see the overall district district suspension rate falls in the orange zone you can look at our student groups here or they're falling and then a closer look at the different levels of those who are in the orange group and what the current rates were for 2017-18 and the most how that was different from the prior year this is the matrix used for suspension rate for a district and I just want to note that when you look at a school suspension rate the the numbers that are here and here and determine the levels so for example 1.0 percent or less and then in the next level you know 2.5 for an elementary school and middle school in a high school these are different so as a district this is this is the matrix that's used but if you're looking at one of our elementary schools you're gonna see that the numbers here on the levels may be slightly different and I just wanted to note that so as you're exploring the dashboard you may wonder that didn't look like what Jennifer sure this is the way news went we're looking at a Unified School District and combining all of them so again there's a little tab on the dashboard where a person can view all of the schools - it pops up and it looks like this and our schools are listed and you can scroll down and there's a little part that says view more info and you click on that you go again right in seeing the same types of indicators I just showed you for the district for all of our schools so that concludes my can you describe for us some of the discrepancy with some of the suspension rates that are kind of important in the dashboard versus what we have in our records look at suspension rates looking at students who have there who have been suspended but it only counts once so what if the same student suspended more than one time that really just counts as one suspension and so that's one piece on the dashboard that may be different from when employees or we won't go in and look at our data because we're looking at how we're actually going to help kids also with it is cumulative enrollment so suspensions of kids who have come in and then left our district if they were suspended at all while they were here they count on our indicator as well if they're suspended when they're here in our district did you share the foster okay so one of the interesting things that I discovered in digging and digging about this especially with our foster units because something that really concerned me and and I said I need to understand this better if Carrie and I were wrapping our heads around it and when I found out from California Department of Ed is that if a student is tagged a foster youth any time during the school year even when they're not enrolled in Azusa schools so let me go me back with them tell a story let's say we have a student and they're enrolled in one of our schools they are not a foster in in the foster system and while they are here with us they are suspended they then in a nun enroll and leave and go over to another district they enroll in 40 school district while they are in Doherty school district continuing their education they are put into the foster system they are now tagged as a foster student even for us when they were in our district even though at the time they were with us they were not in the foster system and so those are some things that we have been talking about trying to get more information and student level data on to figure out what we can do about that and hopefully that will clarify some of the things it's very very different than what the county in the state happened well so we've got three different entities sometimes so we try to do on a monthly basis is we're taking with nothing on there and as I was going through I know I know so and so and it's just one of those things that this is my personal opinion but I think when they were doing the data collecting that they didn't really consider what Jen just spoke about once that student is living foster it has all these far-ranging implications that they had because I mean if foster youth are counted and are unduplicated and we don't have an accurate but we found our four that we report that to count so what the state gives us as kids that are indicated through the system and then we're taking what we're recording from mckinney-vento ones and we're reporting them to so I think continuing on it's a question that is we know that in front of the local control funding formula districts receive extra money for students who are English learners low-income or foster youth and our numbers monster showed we had you know seventy five six seven you know something like that but when we got the report from the state on suspension for us because they'd have a hundred and seventy in and rounding the numbers and so if your question is do we kick their there's a hundred student difference are we receiving the funds those hundred students the answer's no we're only getting the funds for the ones that we know and we're listed on our records as foster students we get nothing for the kids who later on move someplace else and then become foster students the state uses that data for figuring out what they think is important for the accountability system but not for supporting those students so the other thing that I would raise too is that that's an unusual methodology and at one point kind of a look at the uff why the undetermined or unknown future foster youth because when they're in your system you don't know what's gonna happen to them six months later when they're not in somebody else's district and yet we are be in a sense no accountable for something over which we have no control and that methodology is not used for any other groups so there is no methodology for English learners who move someplace else and you know say a student who then maybe didn't list themselves as those but did someplace else that doesn't track back to us for any any other of the indicators so I think it really is something that needs to be looked at the stake point of you I think it's important to to recognize and and be sensitive to the needs of students and risk for whatever issue is but it's also important for an accountability systems [Music] so on to 11.3 certification of signatures resolution 1891 0 - is there a motion motion by day by both locals I can't buy a vineyard any discussion singing them please place your vote motion passes five-0 moving on we have either 11.4 appoint board representative an alternative to elect members to the county committee on school district organization 2019 and so I'm gonna explain these next two pieces so we are on this ability to it so that we as a school board in the county there's this county committee as public organization and they're they're each supervisor supervisor supervisorial districts has a representative and so but we as a local district get to vote on who that representative is going to be so this in this item we are we're going to nominate who's gonna do that voting for us and it happens at Alec's and meeting which is the next agenda item and then he'll would be the alternate in case that person cannot go to actually do the boat for us and do it to be the alternate and so last year hopefully headed on here but I think I'm a caution oh you're presenting then we haven't had a meal with the alternate right and so what this would require is the election actually takes place at our last meeting le County school trustees Association meeting in Maine I mean it's an evening meeting usually on a Monday Monday evening and so that person would have to go to that meeting and vote for us so anybody interested in doing that it's a great thing for I mean if you guys wanna when we want to be the voting member in the alternate sure okay all right motion by Adrian there a second by Jerry by both local and to point Adrian as the representative and gala as the alternate so this next item is to appoint a board representing to the LA County school trustees Association now this is in a lake each county and in our county you have we have a trustee association there represents oldest school board members and community college board members and so they need four times a year and right now there's their meetings are scheduled for January March and May that meeting ever heard earlier and I think they will be in it and they also meet in October so this person will be and there's elections for that for that board and Jerry and so that that election will happen at the same time as the one we just talked about and at the main meeting and and so normally what we do is we just flip it so the person who was the ability member for the maybe used to have an alternate and then we would have you Gabby be that the modem over for this one and then it would be the alternate so I'm putting that is there a motion to for that recommendation I'll make the motion to approve you haven't put fine there's a motion by your mana room or do you spend house I can I buy you Jerry Bible oval 2.0 T in Mianus as a representative of extra and then a vigorous alternate okay moving on we have a point of word representative today the golden days coming from 2019 so as the golden days committee allows us to appoint a district representative this past year it was Yolanda and I know so I know in the past four counts and certainly committee not for the school district because he was like on the board and so we were able that two people at that time on the committee so who did then who wants to serve as representative this is a motion by DJ by the global second by a nobody the idea is to a point Yolanda to the bolognaise committee determine under your first place your votes motion passes five-0 moving on we have a point board representative is just a Parks and Rec Commission so the city allows us to appoint two representatives to the to the proxmark Commission they are going through a process right now be evaluating the role of their committees and who's ever supposed to be on it and it turns out that our two appointees are actually supposed to be an advisory members of the board and not actually voting members inside I know the Parks and Rec has been talking to two and actually one of things that they clarified what they were a little moving forward is that school districts can have one member representing the board and one staff person so we have a position for opening for somebody from the board at this point and look our total is going to be talking with and then you know how often they meet twice a month on Thursday evenings so and the other thing too is it's called the Parks and Recreation Committee but under the new director Mickey company she's really trying to expand the scope of that work to give that social services Family Services all right so this is Paul Wester so it's why you pensa does anybody want to do this Jerry on the parking second honest to a point Jay Bibles will go as our representative to the Parks and Rec Commission any discussion please place your votes you know what I am so sorry I've been I have been sleeping over our student vote this whole time so what is your what is your [Music] [Laughter] before we actually take a vote we'll ask you and then we'll vote after that is yours you're supposed to be inviting a system what the student voice would think about the agenda item so I apologize so moving on we have an eleven point eight approve change order number one Slauson kitchen phases one and two there's a motion by Jerry by both local second invites yes I'd be happy to so if the the project at Swanson kitchen involved was actually designed as three phases in terms of modernizing that kitchen addressing some of the needs that they had this last summer we were able to do phase one and phase two during the project there were a couple conditions that were found that needed to address they are included on the item it's it's called the change order log and there's one of the change orders was just to have more time to do the work because of something conditions that they found there's no cost involved of that another one was to cap a sewer and a waterline to insulate the wall above this ceiling area so they found something that needs to be done they had to add that to the scope of the work that they were going to be doing and that was estimated the cost actually and $2.00 to do that the nother one was whenever you are working in school districts it does happen from time to time that there you find if you go over the walls in in the years before many you know 50 years ago where these buildings were built it was the standard the construction standard at the time that I Jews were insulated with materials that included asbestos same thing for tiles on the floors underneath them there was asbestos now that doesn't cause a health problem or risk to anybody as long as it's stable and it's what's called encapsulated but when it gets disturbed if you rip out on a tile then some might feel about yes into the air so all that has to be taken out very carefully we have actually on our whole construction project we have a consultant whose job it is to remove things appropriately so that there's no risk or danger to center for students so those were some issues that had to be addressed and there was a change in one of the walls at the request of the district to facilitate the surveying area and the service want them to make things more easier for the staff to use and the there's a fairly new requirement for the health department and you'll you'll see it when sons now if you go into grocery store to have what's called a fly fan it's a very powerful fan typically on the outside of the door it's up high and what does it shoots air out quite forcefully so that little flies can't come in so they call it a fly fan so yeah so we had a good fun flight things into two of them so though those additions are they were beyond what was in the original bid project and so they're listed here as a change order they total twenty thousand dollars meaning that when the project was designed by the architects and estimated the cost was estimated by them it was estimated at 1 million two hundred ninety four thousand dollars hundred twenty three and now the closest twenty thousand dollars more to take care of those those conditions alright saying that we have them a second what is the student for rental boat please place your votes all right motion passes five-0 moving on we have our consent calendar so all matters are there the consent calendar are considered routine and will be enacted by the board in one motion in the format following the last consent agenda calendar item that we know discussion of these items prior to the reports unless a board staff of public requests specific items to be discussed if a board member wants to discuss it now is the time to pass this to pull the agenda item so is there anybody who wishes to order I wish to pull okay so with a motion to pull item 12 point 2 is there a motion to approve the motion to approve the consent calendar break second of 12.2 motion by Yolanda or the biggest thing a second by a bank where to motion passes 5-0 and so we will I've been about three Bibles local on discussion yeah and so as I wasn't on the board when this happened in so I would prefer yeah and so Technic and so and yeah it's within your right to abstain under Roberts with waters you don't we're just we're just verifying that the minutes were taken to you're more you're allowed to vote on if you want but if you don't want to you don't have to you would click abstention on the motion passes with three yeses and two abstentions moving on we have item 14.1 history social studies secondary textbook adoption thank you I just want to point out a couple of things before we put this up for a recommendation in October of this year we did convene a committee of secondary teachers and one administrator there was a total of 19 of them and they came to review possible curriculum for history social studies for adoption for the up and coming school year so 1920 the material that they were looking at or material that came straight from the California Department of Education approved curriculum list this year was the first time that history social studies curriculum fell under SB 48 which is more typically typically known as the fair Act that law came into effect in January 2012 but it has been that long since new history social studies curriculum has been approved by the state so this is the first cycle of material that falls under that Fair Act which is basically a lot of law that ensures that certain groups that we highlight their role and their country and their contribution to history the process with those folks included five full days the first day was a professional learning day and that was done to kind of calibrate the group into the new requirements of the history social studies framework and then it was four days where they went through each curriculum through seven different lenses in a rubric things from assessment access to citizenship to literacy to integrated eld and so each of those seven rubrics each of the curriculums the groups had to do that independently and and rate each of those curriculum pieces at the end on the fifth day we gathered all the data and very very proud of the committee that in an objective manner looked at the data and said based on the data these are the programs that we should move forward for recommendation as soon as we had that the curriculum went on a public display for the community and for staff in the curriculum center to come and take a look at the curriculum okay so which to do so and to offer feedback if they so wish to do so we also held two community meetings in the evening for parents and their community members to come and hear about the new programs the publishers were here to give those presentations and all of that has led us to tonight I do want to just publicly thank those teachers that gave up those five days very intense very grueling they were very objective very professional and they were really intentional about what they were doing and what they were looking at and then a big thank you also to our Tosa team who worked really hard to put the process together I hear full about our social studies books and I said I'm a history buff I love history and if you don't know history that you repeat it you know I had nothing to do with the deepen I think now they finally feel like they've been heard if I can piggyback on that one of the things also because they they were very they weren't shy about sharing their ideas after we had do the recommendations and again it is an applied to those teachers some of the things that they that they voiced during the committee not in addition to the curriculum where things like are we also going to have the technology that has been afforded to math teachers and to manage our teachers are we also going to have the opportunity to have a Tosa again social studies Tosa that has been afforded to math and tonight so again just really just really passionate and concerned about about their about their content and moving forward and how we're going to support that for it kids so it's again a big applause to them you know I just want to make sure that as we move to getting more and more access that we think about when do we switch the flipped and going to have they have classroom separate kids to actually now that we're buying so many sets that we can actually assign a book I'm going to Chromebook to each student to take home so I guess I mean I look forward to having that Congress that coming to the board about what how that happened so any not a question but a comment I was I was slightly uneasy when when this one came because again I'm entering the board but this is work that happened way way before this and so I had a lot of questions and I also asked some questions to get some teacher perspective and with that being said what I heard repeatedly is its praise to you and so I appreciate you giving honor and praise to your team but I also want to want to thank you and praise you for for your leadership and the way that that you include teacher perspective and the different avenues to which teachers are able to speak into it so I'm grateful for that and therefore exciting to it before you do that can I ask - no - about one more thing a little bit Arthur can you share you mentioned technology and you mentioned the requests for it to transfer assignments to support the implementation could you talk a little bit about how that might look and whoa what could be a way to move that forward sure so on the technology piece we do have in the out cap designated in three different areas actually for technology support - Shirley's point we are currently looking at our Chromebooks and the amount of Chromebooks and chrome parts that we have just to make sure we're doing an audit and to make sure that we're not just spending frivolously and now we're getting what people need so that is a work in progress that we're totally doing right now in the history social studies Tosa if that is something that you know as we think about that currently right now you know to do something like that right now we think that it's valuable we should but there's nothing in in our health cap to say that we have a HSS Atossa but we do have in the out cap we do have ours and we do have sub days for student achievement so one of the things that we talked about and thrown out is you know possibly hiring a Tulsa for next year but for this year starting somewhere maybe with some workflow and maybe with some sub time to get us prepared because there is a lot of work that starts effective this approval that starts with the publishers and starts with training that starts with getting ready for next year and so that's that's a possible way if we can fly a position with the understanding that that doesn't start beginning till next year and this year it would be still in the classroom we've been helping out with again bring flowers or sub days moving on we have item 51 improve minimum wage compensation action item mister motion motion by company on a second by you wonder where it is been yeah any discussion zero moving on Business and Finance we have 16.1 first interim financial report for 2018-2019 where we're here tonight first interim is part of our reporting requirements from the state and we do these parts to give updates to the board and community and presenting to you we have a decision to make whether we're gonna come to you positive like we are tonight or whether we're going to have to come in as something lower than that depending on the situation of the district tonight there you'll be certified proving the word positive so each year we have a timeline that rolls out with our budget reporting and our dates are listed here we're actually in the middle of our reporting so in June we come to you with our estimated actuals and our budget for the following year then we follow up with cotton last year go with our own audited actuals and then today which is the 11 we go our first in Rome so giving you a snapshot of what is enrollment what is funding looked like we on or without enrollment didn't change any of our a trajectory or or funding and was there any big change in spending and then as we get closer to the end of the school year we do our second interim report at that point we have a really good idea what we spent and whether we're going on far as over/under spending and then my June we follow up with a pretty close estimate as to where we're gonna end up for the year we so enrollment is a big concern for as you see unified we've had declining enrollment for a number of years and last year we have had a very large dip in a moment which are getting too little and a little bit but the projection is the enrollment will continue to decline and will will be the low 7,000 in just a couple of years why do we have declining enrollment the primary factor and that is a decline in birth within our zip code so this chart here shows at the very top the birth year that's the year that the baby was actually born the line under that is what year that they are enrolled in kindergarten and that's about what you can see you know a kid that was born in 2012 is with in kindergarten last year it was born in 2013 is in kindergarten this year and then you can see kind of our capture rate what percentage of kids over time have enrolled in kindergarten in Azusa and what percent non and so you can see that we had pretty consistent numbers in the early 2000s and we're hovering at the the high 70s mid 2000s we dipped into the low 70s and then in 2008 we increased our capturing and so we're looking at pretty high numbers of kids that are born actually attending our schools not going somewhere else but as we're capturing more and more of those kids which is good there's less and less kids being born and so the last kids that are being born there's obviously a lower percentage of is it been copying and so I want to give credit to the board for making some good choices in last year were extended TK without it we've added pre-k and those programs will attract more kids and let them see the great education that they can receive in Azusa and then want to stay in this all right looking at our Lawson 88 and you can see that last year was a large loss to the district we lost 450 this year and first interim number is eight thousand and two so that was eight ten is basically when they collected that for first in Rome right now we're at eight thousand and ten kids that's so slightly higher than that and we have this year lost an additional 800 I'm sorry 284 kids from the party so we're looking for that trend to stay pretty consistent with those numbers and you know defining eventually to about seven thousand by 2022 what does that mean as far as funding about funding so the state has given us additional funds as supplemental concentration and because of that we've gotten closer closer a full implementation of our funding and we've gone from low percentage of funding and last year we had our full hundred percent funding or unduplicated further our toe cap and as we got closer we would receive additional funds through the years that put us with additional dollars over the even though in our enrollment was declining so that was beneficial to the district and then even though our students were going down our funding was going up and this is the last year that we'll see that unless there's a change in state funding formulas so if you look here under adopted budget line in 1718 we received almost 87 million dollars of funds in 2018 19 almost this year we received almost just over 88 and then the following year we're gonna have a dip and overall funds that one to 87 million dollars and then again it will decline from there I don't know why that last one disappeared as you can see we're only hitting Cola which means we're only getting the cost-of-living increase from year to year which which means that we're going to have to actually reduce our budget on top of any of the additional increases that we have like stirs and purrs and stepping so what does that look like kind of in a and a line as far as funding you can see that 1718 we we had the Green Line is our adopted budget and then the blue line is kind of reality as to where we are now so we thought we were we risk that we're receiving or 1718 and then that went up drastically as the state provided us more money and the trailer bills that came towards the end of the year which actually came after our budget was adopted and so we received a little bit more money from 88.3 that could be eight point nine and then as you can see the funding continues to decline in the kind of flat lines because there's they're projecting a larger Cola so why did we have that kind of shift here from the green line to the blue line and I think as I mentioned it was the trailer film so they took money it was gonna be one time when that was gonna be several million dollars in one-time funds and kind of spread it out over three years and made it made it continuous what that equalled was a loss of almost eight hundred thousand dollars for one-time funds or 18:19 but an overall increase over the next three years almost a four hundred thousand dollars so in the end it's a good deal it's ongoing funding rather than this one here a little bit now we're not alone in our in our struggle to meet our fiscal issues and this is a chart that's right from school services it really illustrates well kind of the problem in the system and if you look at this base grub what does that mean it means we have two types within the lcff we have two parts of funding we have our base and our supplemental concentration so base growth grew a lot in 1819 which I described that was it's a good year and then our SNC grew a lot but it also grouped by quite a bit which was a hundred and eighty-seven dollars so we have met our our needs or expenditures with which also grow so I'm gonna go through with those I the step in column at the very bottom grew and this is across the state on average a hundred and forty dollars the stirrers increase was 145 pers was 155 and then special education which I'll show you what that is froze ISA grows significantly across the state from year to year the big change that you can see for the following years is that base growth in the Supplemental concentration growth it's only half of what it was in 1819 but what does not change is the expenditure grow further than stirs is still continuing to grow out of control stepping column obviously is Stefan comma every year people will move up that and and special and it will still continue to grow even more than the year prior so it's exponentially as far as our cost and so the following year we're getting even smaller growth two point six seven percent increase in Cola so we and the board a good job in preparing for this so we talked about stairs and curds in like the state view what does that mean exactly for a zoo so what does that growth look like on the ster side we're going from 14.4% Spurs rate which means were paying 40% on the cost of stirs to in 1820 21 to 19 point one percent of it will be paid by the district it's a massive increase in those cost and in dollars you're looking at nine point seven million dollars in spent in 2021 just in stirs our employees are receiving obviously their benefits off of that they're not receiving anything in addition from what they were before this massive increase on the per side is even growing faster we're going from fifteen and a half percent the twenty four point six percent and you know we've already seen massive increases in the past three years and the cola is nowhere close to that so we're getting an increase in per laws that are being outmatched by : and so we're looking at four point three million dollars or our district so combined in 2122 we're looking at almost 14 million dollars our entire budget just going to paint which is much larger than anyone could have ever imagined just two or three years so this next slide in reference to that chart from school services there's a question mark for special ed answer what is it costing the district this red line represents what the district is receiving as far as funds from mostly the federal government also from the state what are we receiving in revenue versus what is special education cost so you can see over time just like that chart is showing that special ed is costing much more than the state is the federal government is supplying dollars for the programs so we have 59 percent increase in just five years and another eight law change but our minimum wage is going up and we do have folks that will be brought up in their minimum wage as we get these marks right now this does not affect very many employees for us but by the time we get down here we do have a number of employees that are currently below $15 an hour and obviously those costs will be so Mike in terms of that piece so for classified employees who are not even know when you're trying I mean I like in terms of like the employees that we have how many of them are kind of close to this $15 for our number because I just think like as I never increases right that's gonna there's some we're gonna have to rethink some of the salaries that we have even with our with our full-time classified employees maybe this is not the place to talk about that but you know so it is something we've talked about with CSU Inc and we have collaborative conversation about how to get there we're working on some language that we'll be bringing to you very shortly on eliminating some of the columns that are unused ranges I'm sorry have ranges that are unused we're definitely looking forward and we'll see exactly what that looks like when we get to $15 remember because we have quite a few that are our service ones [Music] so next is what I was mentioning we've done a good the district and preparing for these years that we've been talking about or funding was going to start decreasing over time so we have been able to over the last couple of years add a little bit to our reserve and be able to prepare for the future so if you look at right now we're really on 1718 you know that I'm confusing but we don't know what our reserve will be obviously until the end of 1819 and then that's when we would say our guesstimate at the end of this year is at 13.7 so right now we're at sixteen point seven million dollars Reserve fourteen point seven six percent so almost 15 percent reserve which is a healthy reserve especially considering what what future looks like so over the next few years if we did nothing that is this green line and that green line shows that we would obviously go to a place where we ended up here the state is here [Music] so we are going to be talking this year heavily about how do we get these cuts happen how do we do them where they make sense for everyone in the district and then at the next line up which own show we use the packed bus recommendations so for us to avoid this Green Line we need to make four million dollars worth of cuts in nineteen twenty and then additional so these are ongoing cuts in additional almost three million dollars in 2021 and then an additional two point three million dollars 21:22 so those are those are significant numbers but if you remember last year about this time we were looking at 7.2 million dollars worth of cuts we made roughly three million dollars worth of cuts in the state obviously increase funds we can do this together that the next slide is just a review but it it is a list that pact plus came up went as far as recommendations and so let me go over a little bit of what that process looked like Arturo or his process developed a team we also the plus aspect is we have our unions there so we have 88 there we have our SCA there we also have two administrators that we broke up different categories we had kind of our employee group we had our spanish-speaking parents and we had our english-speaking parents and each one of the groups came up with a list of recommendations that was to equal the number of cuts that were required or actually in this year and a lot of them came close number was 7.2 million dollars worth of cuts so those are where the numbers came from and having that categories and they went for for several days digging into exact details of how things were spent and so that's where you see items like late fees they were able to see in in raw data where we made late payments required we making late payments that's ridiculous can we pay our bills on time and so that's why you see items like that but obviously that $10,000 even though it's a terrific that we paid two thousand dollars and ladies it's horrible Bank it's not going to solve our four million dollars on the tropical conferences are they referring to administration work numbers who is this pertaining to across the board so they want an overall reduction in travel and conference and we restricted accounts they can only be used and then we also others coming from unrestricted it could be used on and these boats are all from different categories you know like those Spanish speaking and they do that gonna be so we put together a plan and those plans got put up on the walls and they you know the group agreed this is our plan and once they finished that meeting where they formalize their plans we gave them stickers and they're basically voting stickers and each individual member now was free to vote for an item on some other groups plan it didn't have to be on their plan and so they would vote and they voted for exactly one item on a plan and as you can see there was a lot of votes for reducing our consultants and closing schools a reduction in materials and supplies and then you have a sharp drop in votes for those other items so this kind of is to help guide our decisions as to what was recommending and we look at reductions and like the school closures when they put that up there that is strictly the operating costs not salaries or anything like that just the operating cost school it also includes salaries of the folks that that would be at that site so okay it doesn't remove all of the teachers per se because those teachers would follow the students to another site so that answer is kind of yes and no so it's a savings on on reduction in staff that we could do by closing a site so for the most part most of the staff members would move over that we don't on the second page these are the ones that were part of people's plans but did not receive any priority votes just to be under these were maybe important but they weren't people's and the last kind of piece on this is the minimum and the maximum do you notice there's two common they don't sometimes they're pretty close and sometimes they're widely different and the reason why is a lot of the groups came up with sometimes all three groups came up with the exact same idea and so the low is the low of that groups presentation so if we look at like utilities so one group said we want to cut fifty-three thousand maybe another group said we want to cut a hundred thousand and the third group said we want to cut two hundred and sixty seven thousand so that would be why we have that the minimum and the maximum and we have done a lot in that area to reduce our utility cost and we're getting all LED lighting we're looking right now for the exact thermostats we're gonna be installing district-wide the way our ACS are not running all night my accident so items like that that will reduce our utility cost next year Edison will be lowering our rates with their new rate plan so there will be reductions but it's hard for us to really predict exactly what those will be I have a question about the utility now that you're bringing them up is there a protocol for example like for the lock long week that were you know they're out for Thanksgiving they're out for students off the staff they're out for two weeks the summer is there protocol that all utilities that in like we do at home if we have a current photo to do we budget and one of the things that we do is we we go tour you told me that you started plugging we start there knock likes so is there a protocol that we have right now that we have a place for this we do have a manual process of making sure lights are so we do that teachers are reminded secretaries are reminded is that something that studios gonna go by and check so when in the bells are still ringing in the schools when their kids are not there and in the summer so our bow systems are older and so they're on a program and that program and it continues to run stop the program like I'm certain okay it's it's really complicated to even change the program so that's why a lot of them [Music] you know talking about that um I think it's Magnolia I'm not sure we're worth it the community is saying there that the lock there the speakers very loudly heard the principal talking I don't know but yeah it's a complicated science to get those speakers where everyone can hear them yep we're not you know broadcasting too close with any other questions you guys might have [Music] what one thinks of the client Roman we talked about this that there are are clear indicators before that is we're looking at birth rates and other demographics but we aren't also gonna look into investigating are there are there other causes towards towards those numbers and if so what is that percentage and so I'm excited for us to to begin thank you mark your team I see mine and the audience thank you for all the work that you put into making making sure that our finances are in order accurate and so with that the seduction this is information I didn't move on to the next item which is an action item and that is to improve A+ certification of the district's first interim report it's Oscar motion second motion my Jerry Bibles will go second buy land away from españa and any discussion motion passes five-0 moving on we have item 16.3 affirming intent to reduce expenditures as needed to address projected deficit spending resolution 1819 1:03 any discussion just that so this is our intent to do so but there's no there isn't necessarily a plan that's attached to this and so we have the recommendations from pack bus and others and so this next year that's when we will be looking at what what this will be all right plan for extensions so this is kind of our promise to the community and to Laco that they that we will make the plan form the plan this year so that way we'll have a reduction plan in place for each year we don't need to have a specific plan you know two three years out the way we're going to need a specific plan for the following ever so in January we'll start working on that in a study session to look at the different options that we have and then by my second interim we should have that complete and ready to approve so it so it's kind of short timeline for us because we have to we're gonna it may not end up in the final budget but we in our second in our own in March so the first meeting in March we actually have to improve identify what those cuts would be for the next budget year closed session all mad or will be [Music] so it's a mix so we will have a as Mark said we're gonna have a budget study session when is the date 23rd of January so our meeting on the 23rd of January is just going to be focused on budget and is it also on El Cap too so we're just gonna it's good so it's going to be more intensive study session on those two issues so we'll have the initial conversation there about what does it really look like and looking at things act number them are talked about will have a better idea because the governor's budget comes out in a couple in the beginning of January and that will drive they'll change march numbers and then that will you'll come to us with updates and then we'll have to have a conversation about whether we're really looking at what kind of cuts do we have to make and so that will often an open session if things are related to negotiations right so um some of that will happen in open session and closed session and so so it'll be a mix that's your question okay so the motion and a second any other questions motion passes 5-0 moving on we have item 16.4 update out to the LA County Office of Education laïkó on the fine pick Matt which is the fiscal crisis management assistance team audit report recommendation this is an information item the district requested a pigment audit or review to look at our practices in Mt after some concerns came to light thick that came out they did the review and came up with a list of recommendations and Wako is is looking for us to resolve all of these recommendations and to implement policy and procedure that takes care of some of the procedures that they thought were not best practice so what I did was I went through took their recommendations and kind of group them by category and then gave kind of a status update and so this is the second update too late go into the board showing where we're at and we've made significant progress and Lego is is pleased with how quickly we've been able to implement some of these changes if you look at our internal controls we do have some growth left and that's gonna come through Helios Helios is gonna be our onboarding process we were hoping to implement that this year but or we're looking closer to the end of this school year just because we've struggled a little bit with some of the early implementation of Helios and had to put this module a little bit further back but the process for onboarding is gonna be really kind of like like big industry and that folks will be able to go online onto an online platform they can see their absences they can see their leave balances their vacation balances as a new employee you're gonna be able to go in every as an employee would be able to go in and kind of fill out your demographics information you're gonna be able to sign and approve you agree with district policies and you agree to follow our board policies and that's what this is referring to is that signature gathering process and then in the following school year we'll have all of our employees go through the process of approving their agreement or district procedure and policy that applies to their job if you go to conflict of interest we've addressed all of those items so we're fully implemented all the recommendations purchasing again we've implemented all of those items and the bidding process there was only one and we became a haka district we're using our EQ process which is an online platform we we register our jobs with EQ bids they put it out to the list of qualified vendors and then those vendors contact us with them with a bit so it really keeps us safe from any conflicts accounts payable we have a few items left and those are around another system implementation so the district currently is using case two to monitor its its work order systems and MOT and Mis and school dude training is actually in a couple weeks so it's January 7th is gonna be the first we'll do training where they're gonna come out they're gonna train all of our principals and all of our MOT staff on on the new system so it'll be marked as a complete shortly and that's the only reason why those ones are not mark complete the new new system from school dude is again exactly what they were looking for looking for a system that could allow us to really track our labor cost our material cost and be able to give us a better idea as to what we're spending on every job and then this system has much more we can go in and buy manufacturer sighing workloads on like air conditioners based on the manufacturers recommendations for service so it has all sorts of cool features a table simplify our process and monitor productivity as well one of the items that were and I'm holding on is the hard bunk for our evil station in the back they recommended that we purchase new fuel pumps those fuel pumps are very expensive they're sixty thousand dollars minimum and we have a system that's working we're not losing any fuel and we have video surveillance to make sure that we would capture anything that was to happen and so we're gonna wait to the end of the life of the machines that we have before we have to replace those under policies and procedures were kind of in the final stages with CFCA on the manual for maintenance and grounds we've completed our like initial draft or waiting for CSEA on getting back to us on make sure it's in alignment with did you see how those changes when the first in self assess and making recommendations of ourselves well this is this is outside persons assessing and making recommendations and now we are compliant yeah this is bakemax audit team that came out and so they had experts in mot and in business services come out it was a team of four guys and they interviewed pretty much everyone and I'm the maintenance team a lot of the grounds they interviewed purchasing they looked across the board and as to what was happening and they came up with these recommendations some of the recommendations were a little off of course the most audits are because they didn't ask the right question or the right person and so somebody said oh I don't have that document or we don't have that document but they asked the right person said oh yeah here it is a Catholic so for the most part it was spot on and that's why we've been able to implement things and change things quickly but some of them were wrong what is it projected csca and the draft book is happening right what does that look like what's the projected date that's going to be available what we do for the board true you yes for the manual of policies and procedures I I could give you a tract of it writing updated even okay I do have another request this adding so I'd like to make sure that I just gave it to all of us that and we are new comers get a copy of the figman report and then our initial response and this is the second update we've given them right so all of that so they can see where we started and where we so we'll add that to the list okay so that was just information I know that that letter was sent to L'Ecole ask me and so we'll move on to item sixteen point five annual developer fees and your report developer fees this is an action item is there a motion make the motion to approve 16.5 there a second motion by gonna review spend yes I gotta buy a career any discussion please place your work motion passes five-0 moving on we have item 16.6 approve agreement with because I said I would for speaking engagement agreement week motion to approve 16.6 motion by Yolanda wrote a second about this thank you I'd like to bite Gary to come up and talk about Oh Susan okay Thank You Susan I'm just going to right there the principle because of the spike is easily and is it for all the great any other questions what is the what the nation speakers name student my friends alone please all right watchin passes 5-0 moving on we have item 16.7 approved memorandum of understanding with the Los Angeles County Department of Mental Health and always an obvious bullying prevention program so motion pushing by Kayla and I on a second by Jerry Bibles local I'm any discussion all right please in motion passes 5-0 moving on we have our informational items we have policies getting to the point that mark was talking about updating the policies and and we've been going through a process of updating a large chunk of a policy listed over the last eight months four eight nine months so we have these in front of us this is a first reading and so the way we normally do it is we'll have a first reading to have a chance of a government policies and this is a time to come bring up any of it any issues or questions you have about these policies and then the following one reading these will be put on the consent calendar so we have item seven point 17.1 the first reading of amended board policies and administrative regulations regarding personnel we have BP 41:51 employ a compensation a r41 57.2 organ ah max vp an AR 51 41:58 employee security BP forty to forty to fifty one employee compensation AR forty to fifty one fifty seven point to organ onyx BP and a are forty to fifty eight employee security vp 43:51 employee compensation they are 4357 point to organ onyx BP and AR 4358 employee security so are there any questions on any of these policies no okay I'm not gonna read out the next one and so the second badge 7.17 point two are also regard to personnel employee compensation and work-related injuries are there any questions on those items okay I understand 18.3 every first reading on board amended policies regarding awards achievement school health services and suspension expulsion due process any question memory okay and then seventeen point four first reading of amended any board policies and administrative regulations regarding instruction there related to athletic competition a us education and regional occupation Center program any okay seeing none so we are not actually not going to adjourn we have to if they're going to closed session so there one item we have to discuss so the anything of our open session [Music]
we switch sticks good morning big Harlem today is December 414 it's the 75th day of school this is wbh a news I'm Nellie and I am Kayla today for lunch there will be popcorn chicken baked chips potato smile carrot sticks peaches and milk come all over the book facility mini waffles graham crackers peaches apple juice and milk we have some friends celebrating birthdays today there are none today but this but this weekend we have Sam Samuel and Nathan R and Miss Schiller please please go out please go to the office and pick pick out your birthday book yesterday's fun fact question was what is the name for a dome-shaped house made out of ice and snow the answer is the winner is Lexie and team Colette oh come to the office and pick up your price today's fun fact question is snowflakes are typically hexagons so which means they have please excuse the interruption if you a are a substitute in a second-grade classroom please call the office for your pick up thank you you'll even meet me and include your name and class we have a special announcement today is the last day to to get your lucky Starbucks and for the hot chocolate hot chocolate comfy cozy back basket well then let you put you put your name and class on the back and send them to the office next week raccho is a Walmart gift card keep collecting those Starbucks next week starts holiday spirit week Monday Oh candy cane will read and wait Tuesday is Grinch day wear green Wednesday Wednesday Thursday dress and holiday spirit clothing Friday temple long winters nap pj day and now we will absorb observe a brief period of silence to reflect on that and dissipate it up did we do something please stand for the I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all have a fun Friday and remember kindness comes everyday everywhere thanks for watching doodles
all right good evening everyone a couple minutes past the hour I now call this meeting of the Board of Finance to order everyone with an enjoyment pleasure all right in true board memory divorce its fashion not at the last second I was reminded that a special meeting is required to make an appointment more babies so the next order of business was going to be to and remember however that we table that to a special meeting at little scheduled for next week there the next order of business and the agenda public comment do we have anyone that would like to give public comment [Music] to please join us up Mike give your name and address my name is Jeff we're disco 63 Kellogg sure you cook field I was approached by chief Dumbarton from Kendall volunteer fire department to speak in favor or to give my opinion in regard to the purchase of this vessel quick background on me I started out as a volunteer fireman with Kenwood company at the age of 16 I spent 15 years as an active member there during that time I also spent eight years as patrolman on Candlewood Lake I was briefly employed as a police officer in the town of Brookfield very briefly I hope the Connecticut real estate license I also own a commercial diet business which operates on Kent with Lake Lake lonoa a number of other ones doing weed removal underwater maintenance I hope advanced certifications in scuba diving and recovery I'm currently employed with the city of Bridgeport as a lieutenant in the fire department where my one of my current assignments is the Marine Division so I operate a 33-foot safe boat that I think you guys have seen my patrol sector is from the north New Jersey border to New London Connecticut along with that I also have a 102 on the oz100 Tony West Coast Guard captain's license so that's my background the town of Brookfield is in kind of unique situation in my opinion this is the real estate side of me talking we have the least amount of shoreline but we have the largest tax base and the biggest draw everybody knows that one of the reasons why we hold higher property values in the town of Brookfield is predominantly because of our access to these inland bodies of water can live like one own if we didn't have access to these our property values would be more in line in my opinion with that of Bethel somewhere along that line the need for a vessel with these capabilities obviously it's the fire department's gonna respond the vessels in distress missing or overdue boaters missing persons drownings boat accidents medical assistance on the water the one of the things that's an unpopular stand but it's the truth alcohol and drugs are both recreational activities in Canada Lake it's only a matter of time before their call to one of these islands for an overdose or a group of people that have overdosed they need functional capabilities in which to handle this they also provide support services further other towns and divisions the police departments of their fire departments the DEP the DEP as we know put any size restriction on the lake and reads a 26-foot size restriction the reality is the state does not have the resources to enforce that anybody's been on the lake on the weekend knows that the range of boats goes from a kayak to a 32 foot powerboat capable of 60 miles an hour the lake is overcrowded this town needs to have an interest that in providing a safe atmosphere as well as a platform or emergency services to work from one of the biggest costs to any organization as we know is labor we have the ability to have an all volunteer fire department which saves this town millions and millions of dollars all we have to do is adequately give them the equipment that they need our cost and the initial off start looks as exorbitant but in reality the longevity of the program the ability for it to sustain itself is there they have the training they have the personnel they have the ability they have access to the water their desire their drive as I know personally from coming up in that organization is there they train with it they utilize it they staff it which again is that zero cost to the town last but not least I came up at 16 years old I started in the fire Ken would come to gave me a great beginning gave me a foot in the door to the greatest career you could ever imagine if we're talking about community buy-in and community relations and bringing people up and kids and getting into this into this atmosphere I think that having a piece of apparatus like this equipment that for them to use as a train on is going to bring more of an interest into the volunteer fire partner recruiting and retaining volunteer personnel is extremely hard it's a national crisis volunteer fire departments are going out of business because they don't have personnel so if you could peak an interest in somebody's desire to want to come here and join an organization let's say there's a 16 year old kid and she has zero interest in firefighting but she has a ton of interest in marine biology if we can get her a step in the door to say this organization can provide this to you going forward we're gonna open up the door to so many more things I looked at their plans for their boat they have two different options on the table as you guys know both of them are very very functional and work well one of the things that we have to look at again is property values and emergency services on the lake we all know the sizes of homes we all know the locations of homes throughout the five times that were cameron lake for vessel like this to provide land-based firefighting operations to these hydrology remote locations there's places you can't there are no hydrants to get a tanker in is extremely difficult the size of the homes that are popping up on campus lake for example in Campbell short they have a hydrogen system that hydrant system is in no way capable of supporting enough gallons per minute to extinguish a fire in one of those larger buildings it's just not possible Jews that are produced there is no way that those hydrogen systems can keep up there yeah but vessel that has the ability to provide land-based firefighting operations and support services you are in you are in a sense opening up an entire different path for controlling extinction we can go back into this an extreme we can go back in with California cases these homes in California multi-million dollar homes that burn because these wild wood fires because there wasn't enough capability for them to fight this fire exactly this again goes to the real estate side now you're gonna deal with an insurance problem people are going to look to have their insurance premiums raised because of the issues that are that are being dealt with well if your insurance bringing raises your house value takes a hit it's just the nature of the business the vessel that they expect out adequately handles a lot of this we have to ask you to wrap up rather quickly I'm pretty much dr.
Terry buddy a question on anybody gets anybody any questions no questions sometimes I forget that usually I'm here today fire company Andrew LSU system fire chief for headquarters company we are in 100% support of this project we have been from the beginning we talked about it last year the what-ifs or what could happen out on the lake it was debated a month ago I was incident commander of a quad there we had two people capsized the boat and very treacherous conditions we were ill-prepared for the call we did lose somebody it was a tough situation we had our members in boats that were inadequate what we were doing I put our people at risk I'm not okay with that so this is not a luxury this is not a want it's a need we need to do this it's I know it's a lot of money and but we are surrounded by the two largest land or man-made lakes in Connecticut professor plum in the middle oh and our activity out there is increasing our qualifying odd abilities in terms as I said before I served as the incident commander at that qua a month ago I had a knot in my stomach I did not feel safe or having our people out there was safe and but we have to do we have to do we signed up for this is you know all we're asking to you guys is to provide us with the proper equipment war and that day we didn't have it because the other big boat was out of service it just wasn't seaworthy anymore I called the first slept in that night know what happened and let them know we started this fall role in that night which was really good we appreciate that these guys have trained extensively with this it's not just a fire suppression of the rescue we have a lot of medical emergencies of as you know senator company runs the ambulance we rely on this bolt to bring people in several times a year whether to have a medical emergency or a traumatic injury out on the water so near drowning we rely on this piece of equipment it's not a luxury it's a need so on behalf of the belong to fire company and EMS we are strongly endorsing this project I know these guys did a lot of homework on it we need to get it in the water for boating season next year we've had several fatal boat crashes over the years those are very chaotic scenes they're what we call low frequency high risk events every time you go out in the water we put my book my people at risk it's very dangerous out there and one slip one fall we're in the water and it's not a good thing the second item on your agenda there the repair equipment for the pumper again that is a vitally important piece of equipment that we need we're trying to get longevity out of it and get a few more years versus buying a new pumper at this time after trying to buy a boat it's not not in the town's best interest so we need to get this road worthy it's a piece of equipment we rely on there out the reason that it's falling apart okay is the stuff that we're putting on the roads which is great but it's eating apart as you know neither parts of our cars and our equipment takes a beating on it we just purchased last year and a candle was taken banjo now new superpower washer system at senator company we actually steam clean the bottom of the apparatus a couple times a month during the winter months and these guys are coming down out and driving through and we're spending nights just so we can get longevity out of the apparatus because the salt and then the calcium that they're putting on the roads is eating yep breath yeah the bottom you have brass bar so that also needs to get done also a lot of money is a big request for you guys but again you get free labor as I have the pleasure of being put my other hat I am just boss in Bridgeport from captain's the fire department scientist named station he is our bold guy for a city of Bridgeport so he knows what he's talking about but I've already said these guys are on the right track of what you're doing again I'm a taxpayer here just like you guys are I don't see our taxes go up or any unnecessary spending but these are two items at least my money thank you and we may have any question thank you anyway communication and correspondence we received one email after the agenda was written that is in the packet and if that was yeah that we'd have the approval of our minutes from our last two meetings so let's make a motion to approve November 14th regular meeting minutes and then November 28th special meeting minutes discussion okay all those in favor of approving okay I'm saying hi you want to reporter the first segment thank you very much um I just want to say first on the fire boat the reason we brought this before the Board of Selectmen and the board of Nance now is that if the board does approve the purchase of this boat it takes five months to actually build above they're custom made by water we want this boat on the water by Memorial Day next year so if we want to get it by then we have to do it in a January time frame to order it normally this would be in the normal capital budgeting process but this is important enough for the board to look at it now we don't want to put aboard a boat on the water on Labor Day so we thought it was important enough the second thing we've had two meetings with FEMA directly they've been to Town Hall we're going through that process it is a long arduous detailed arcane process and they say they've improved it by 300% in the last two months but it's it's it's a painful process that goes Oh luckily since we started keeping track of everything we were doing the day after the storm we're in very good shape FEMA so far looks at our application very very positively and favorably and we learned one thing at this past meeting on the high school lights when we have the discussion whether we should go with wood or metal poles well FEMA is very very strong on mitigating future problems and the high school lights are gonna fall in to mitigating losing those lights in another storm which means that FEMA will probably give us 75% of the additional costs over our insurance not guarantee but it looks pretty good and if you think about it makes a lot of sense they don't want to come back and be at the same store in five years from now and pay another three hundred sixty thousand dollars satellites and we've been able to prove the wood poles only lasts this long they only stand up to 80 miles an hour the new poles 125 mile a lot of balls they're guaranteed for 25 years so it looks like it's gonna fit in there mitigation for future event categories so that was a nice plus um in our tax collector's office I know we talked about this briefly there just wanted to give you an update about four months ago the tax collector and I met and we haven't had remember we had last year looking at the outstanding taxes and we had them going back for years and so we were looking at that and we decided to step up a little bit and we were not getting some of the larger and some of these people to actually pay attention to their tax collection notices so we hired a marshal and so far that marshal the neighbor collect over forty thousand dollars in overdue taxes we're using the marshal very very selectively for large fifteen twenty thirty thousand dollar items it's working very very well it the fees for the marshal come out of the costs of the collections so we're doing good about forty thousand dollars right now we're gonna continue to use the marshal in those circumstances where we think it's appropriate we have talking about spread and salt everybody's concerned about salt I mean everybody in Brookfield and even people non Brophy let's say Brookfield has the cleanest best roads whenever we plow and I think that's true you drive a debris field with any surrounding town and you know you know when you got into that down and that's a good thing so but the salt infiltration into our sewer systems are for system is a concern for everybody getting it the you know wetlands and things like that so we had this year we thought this every year we do this we regulate and check all of our spreaders for their spread rate and to make sure that they're at the levels we need them to be and we've done that already we are in addition we've done a specific state has offered training to both the different directors of other courts and their drivers on when coats salt down how much the book down and it's a really good course the drivers got a lot out of it and we're hoping our goal is to use twenty percent less salt this year and try to keep the same results now it's highly variable based on the rate of the snow falling how much snow there is the type of snow it is that temperature is a huge factor but we are hoping to use about 20% less than half the environment and also our budget a little bit we are redoing our budget Marsha and I have had a couple meetings already we're going to be showing you a new budget format that you can look at it's not significantly different than what we've had in the past just a little more detail and we hope you will approve that and that's pretty much it for you oh one other thing with the storm we're doing a grant list right now and that's due January 31st to the state and we need that for our purposes for budgeting we're going to take a little bit of a hit for some of these houses that got hurt and destroyed we are it's just gonna happen we have to revalue in those houses at their current value and for the ones that have been condemned that's pretty close to zero you still get the property value so take a little bit of a that won't be too bad I had a conversation yesterday with Greg Steiner and the world headquarters is moving forward there are no issues there and also the medical complex in the cornfield is so moving ahead and they hope to start to break ground within the next couple of months on that so that's good to see thank you so the first item that we have for a new business Kendall wood fire company folks we would like to lead the discussion definitely the decision yeah like to invite Jeff Duncan to the table to review this this robust which like all my other projects okay thank you for moving me up and agent under there my name is Jeffrey dong Curtin I am the assistant fire chief for the volunteer fire department Campbell company thank you for giving this opportunity to speak to about grow fields new fire rusty bone as he was mentioned earlier the town of Brookfield is very lucky to be sandwiched in between two very large inland bodies of water can leak to our East and they glow known to our I'm sorry vice versa legal and military stand can relate to our West Kennet Lake is approximately 11 miles long and 2 miles wide at its widest point five surrounding towns of Kenwood Lake and the approximate that there's about 6,000 vessels on the lake the town of Brookfield part to the puzzle is we have three of the largest marinas on the lake we estimate that each marina has approximately 3,300 boats we have five private communities the only waterfront front restaurant and we have nine boat ramps everybody's most common on the nose Cadogan park and the town boat launch but there's actually other entrance ways into the lake 200 lakefront properties and we estimate the town of Brookfield got about 1,100 dr.
Moore Vestas cannibal company is located in a candidate source right on the edge on Bay View Drive we are very fortunate to have the relationship that's we're very fortunate to have a great relationship with the Candlewood shores community they've been very generous to us over the last 10 to 15 years they allow us to keep our boat docked down at their dock which is located on South Lake Shore Drive right next to the community beach there and we're approximately a minute away to respond from the firehouse so it's an ideal situation for us lakelyn all over to the east is the other body of water that we do respond over to we get called over there periodically and and assists over there as well marine 25 which is our fire rescue boat responds to many different types of emergencies on the water boat fires boating accidents airplane crashes sinking vessels vessels in distress missing swimmers cars in the water gas spills injured hikers injured water skiers brush fires agency assist public assists what's goes on you can see on the side the couple just pictures of us working different incidents that we've been called to this is a picture of our old marine 25 the top picture was taken just before it headed to the FDIC fire chief's show in Indianapolis in the spring of 2005 this was the fifth boat made of its kind and made Brookfield very proud standing amongst a lot of different fire apparatus and a big setting in the RCA Dome in Indianapolis as you will see as you can see it's a um a landing craft style vessel it was jet propelled and that's in the bottom left-hand corner you can see the jet drive system and on the bottom right is a picture of our a t-top and what we have in there and they sort of through both the windshield sort of stuff to see in that picture but a radio compartment where we have the ability to talk to all five surrounding towns on the lake as well as the ability to talk to Danbury Hospital if we needed to get a hold of a doctor which we have in the past and then we also have seen lightning and emergency lighting for any of you that have been out on the lake I'm at night it's a very dark and lonely place and when we bring this boat out with our seen lights we can light it up like a football fields so it's a great tool for us to have there's a picture of the deck space that we have this is our our working platform that's very important to us comfortably we can work to patients on back boards there we can transport three if we need to the red deck gun we call it is a monitor that allows us to flow water out of the firefighting system and then it also has two discharges down on below deck there that would allow us to hook up hand lines in flow water up to a fire on shore a few pictures of us operating the top left is a boat our excuse me is our boat in front of the fire house and bottom two or just us on a few different assignments what worked for some I didn't work for us as you all know can we lake has an issue with on mill foil the candle Iike thority has been doing a great job taming the milfoil but it's still out there and the issue that we have with the jet drive propulsion is underneath the boat it creates a big vacuum and anything and everything that's underneath that boat gets sucked up into it and when you're trying to work in an area like you see there on the no foil grosses surface and that's over it's nearly impossible so on our new boat we did make some changes to avoid this but this was a struggle for us with this with our old boat that we had we had to make a tough decision last spring we had a couple different holes in the bottom of the hull of the vessel itself we brought the vessel down to a welder and danbury he performs some work on it and we brought it back in the lake and where their holes were fixed we had new holes appear and the chief and I had to make a tough decision but we had to pull marine 25 out of service and demon no longer seaworthy we have a great working relationship with the Kenwood Lake Authority in these pictures this is just us participating in a couple of their cabled Lake Authority cleanups can also see in that top left is a good example of that drop down bow 8 explain that a little bit more but it allows us to be able to Beach the vessel and easily be able to walk on and off should we ever need to bring patients ashore I'm sorry I'm too both from Shore we have a great working relationship with the Murphy underwater rescue recovery team they have used our old marine 25 and plan on using the new vessel this is a larger platform for them to work off of so you can see the picture in the pictures they were currently working off of a small little Zodiac boat this is a picture of a call that made headlines back in 2016 when lover's leap state park caught on fire and they had a forest fire up there the crews on land were fighting this fire for a couple hours until about two o'clock in the morning when we were called out we were able to sit at the bottom of the hillside which you see in the left hand side and be able to flow water up onto the hill we're on fire fighters and equipment were unable to get to and really be able to put it we were able to put a big damper on this fire fire boats this is the range of fire boats don't panic I'm not here asking for a twenty seven million dollar fire boat but this was a challenge for us we knew that we needed to build a fire boat that would be right for us right for Brookfield and right for candy would Lake when we went through this process about a year ago we started with what I call the community meeting and we pulled people in that are experts in this field people that are on boats all the time and could hopefully point us in the right direction Jeff cor disco who spoke a little while ago captain on the boat there to your right and Bridgeport came and sat with us we had firefighter Chad Titus from the Stanford Fire Department who is a captain on the Stanford city of Stanford's fire boat we had Major John Puglisi from the Brookfield Police Department who runs the Brookfield dive team as well as he is the chief of the rain patrol in the Kelowna and then we had the owners from echo Bay and this was just a great opportunity for us to throw ideas at them they were yeah I know run with it no it's not gonna work and for them to throw stuff at us so after that meeting we put together a set of what we called our our specs it was a working document that allowed us to go out to different vendors we approached five different vendors and we have correspondence back from four of them we visited these different boats that you see here in these pictures over the past six months we've been from Boston to Mystic to Newburgh New York and it gave us an opportunity to see a lot of these boats new brand new never in service boats that were years old and boats that were eight years old and it was great to see the new technology that was out as well as to how the product would hold up over time we're able to talk to the firefighters that operate these vessels on a daily basis and get their feedback outside of the typical stuff that you hear from the sales reps so this was a great opportunity for for us ultimately after this process and visiting these we decided as a company to go with the lake assault boat which is in the top right corner of the screen up there our goal is not to go bigger our goal is to do something comparable to our old boat the top there you see pictures of our old marine 25 and on the bottom you see proposed pictures of the new vessel they look very similar their landing craft style boat the big changes that you have that we have in it is that it will have an onboard firefighting pump and outboard engines as opposed to the jet drive system this is a great little graph that we put together the old marine 25 on the left the new marine 25 in the middle and then what we called our preferred marine 25 on the right so what we had on the left there the 26 foot boat with an 8 foot beam handling discharges deck on bow 8 storage onboard scene lighting in the jet drive when we're building the boat you always sort of get gunned ho and yet yeah just like going and shopping for a car you you want the best you want the greatest and on the right is sort of our Cadillac of boats where we had a lot of things in there that we said alright this would be awesome if we had this would be great like an enclosed cabin I'm in control for the patients have all kinds of pros to that for security purposes as well davit cranes dual tie of doors and then a flare thermal-imaging camera when we went back to the table we said alright well maybe we can back away from some of these options to make a boat that we can be happy with and to suit our needs and that's where we came up with the the middle section there in the new marine 25 so we're having the outboard engines as opposed to the jet Drive we're just having the side sans side scan sonar and the top speed of this boat is 40 miles per hour we are not building a speed boat by any means there are boats on Candlewood Lake that will easily do upwards of 60 miles per hour speed limit 45 so we will never see that but there's a big weight difference in this new boat as opposed to the old boat the new boat is gonna weigh just over 8,000 pounds so we are going to need to have to allow four engines on this to allow the boat to perform the way it should candidates financials we are planning to contribute $100,000 total that money is made up from we did have a profit from the sale of the old marine 25 that left last Friday for this new home in Havana Illinois it's gonna be living on the Illinois River we profited fifteen thousand four hundred and eighty dollars from the sale of the old marine 25 we did go out and look hard for four different grants that we'd be able to take advantage of unfortunately there was not all that much available to us I think a lot of it has to do with it we were on an inland body of water timing whatever it may be but we were able to secure one grant for five thousand dollars from from first light and then we will be contributing seventy-nine thousand five hundred and twenty dollars from the can woods truck reserve fund that's equal hundred thousand dollars so this is a picture of the new proposed vessel so you can see it it does look very similar like I said to our old marine 25 bottom pictures are just a couple sketches the the fire pump the the outboard engines as well as the the hell in the center console will be having all of our electronics be happy answer any questions that you may have regarding the new boat that's on the town's box yes that's that's a separate from this reserve that they're talking about here basics to the 79 five in the less hours no no that's far and what's given that are right that is the candor truck reserve now at the town so that is on the motion from what from Candlewood we have not spent any money from the reserve and so there's two there's the very first year there was a reserve for a hundred thousand he didn't say which fire department so we took half of it and then we took everything that was in the Candlewood to get to that figure I'm sorry every budget season is funded what we gotta commit I'm all for this project but we gotta have a commitment from all of us that we're still going to fund that not now we've been cutting it from 100,000 59 to 40 budget seasons coming around we got zero and they're gonna need a truck coming up but I'm just saying we still need to make sure we're depleting it now down and we really cut it down we're using this apparatus reserved for exactly the purpose it was intended to in but I understand your point we have to look at this again and this budget season and budget sees is going forward because we don't want to get hit with a three million dollar truck with no reserves I agree with you I'm all for I understand it has to be a point of note then we get this hundred thousand asks in the budget we got to be prepared not just cut it out as we've taken from that fund the only commitment that was or though was to put as much of the reserve a site as possible yes and fund or request a basket the bomb yes that's it I said that's as far as that commandment yeah the commitment was when the fire companies come to us it's need of hope I'm on board with hourly mister I'm on board understand that we're taking a nice chunk out of them what we had in there that we hadn't be consider and then I have just one other question because on how do we miss the super assessment budget it has so much extra money in it and you can fund these two projects that's a you know we did a budget process we put 176,000 in it you only utilize 30,000 of it where do we miss the boat in the budget process there are two things I went into that one of Marcia and I and looking at the budget for next year's budget we're going through every single line item and then matching everything up and previously I don't think that was done as carefully as it should've been I'm sorry it wasn't our obligation to the WPC a we have lower assessments that we thought we were going to get and to some of the assessments have rolled off a lot of the assessments get rolled up that we were putting money in there so there so there is going to be about 138 thousand extra yes that we budgeted 176 correct so that was a big miss for what we cut out of the budget we were stripping out of the Board of Ed budget young Academy and I know we have a different personality everything these are the misses you can't afford to miss going forward that's a hundred thousand miss yeah I agree with you and I'm all for using it to do the right thing though I'm getting up but we're going through some harsh budget times and then we got it that's one of the reasons we're going through every single line now to see are we exactly where we should be right I'm not gonna belittle I'm not gonna be able to beat you up I know what you're saying I'm just saying this is the things that we got any more important I'm going forward in this budget season Ricky yeah neat incentive to what how this will impact your budget going forward keep and see what the projection is going to be the president the president of Canada Fire Department so as was stated it's the sound reserve which I've already started talks I've already started conversations with the first selectmen and the chair of the board that we need to replace it as we go forward with replacing as in 21 which is next on the table about repairing all right personally from Canada woods we will still have enough money and that was lonely important things in this we will still have enough money to contribute towards the purchase of our next piece of apparatus we didn't want to complete our funds to zero so that we couldn't contribute next time because like we've said many times it was a newborn with about 21 we need to be protected that if we weren't assisted by the time that we can purchase it so this keeps us in a comfortable place to assist with the towns help and purchasing the next piece of apparatus so it doesn't think it's down to zero but our apparatus reserve from the town will be at zero dollars with the purchase of this new both in the service [Music] in cost because I suppose you have there will be new costs that come along with it I don't think saying drastic so you'll have lower maintenance and we put probably higher fuel bills fuel yeah we're gonna have an extra engine to maintain so there will be little stuff no hundred two hundred dollars and but it is know about so we will have flour I made this just no visible perfer for us that next question to the question and even though this expense is a part of that budget that we kinda incorporated by reference or in help that that's otherwise probably would have or that it's at its heart of that it bends true is an item that was funded during the year that would otherwise be a beaten capital you can the operating expenses short but dance point is a really good one just so the public notices we were talking earlier people don't pay attention and then a while geez you're just standing here this will be in our budget next year right so we're yeah if we don't do it now if you guys turn it down we were probably no we're gonna yeah yeah but if we do this a thousand extra dollars not great cost is how it would impact - unsaid well is the cost of your it would have added about $50,000 that's not worth it request it isn't it isn't a came with a couple different challenges on top of it with the enclosed cabin there's some definitely perks to it with that we have a height restriction to fit under the bridge going into bridge water that we have to maintain and stay under when you have an enclosed cabin you need to have climate control in there and things that would end up building the height of the boat up a little bit so after thinking it the route we are having solar panels on the top of this boat to have this boat being able to be self-sufficient down doc and not have any shore power for safety purposes and just is open to wherever we need to we had to dive doors we cut it down to one we're okay with that lower where we're losing a dive door working in this storage we had a flare thermal imaging type system on board where we have that on board we're able to bring our handheld thermal imaging cameras that we use off of the fire apparatus aboard so were able to make what's the cost of the solar panels it's pretty well it's working our price I don't have a line exactly it was fairly inexpensive less lot less you use those triple terms battery yeah there's gonna be three three or four batteries on this thing so will your existing trailer work for this boat no the trailers going with the old boat so this is the basis and again I also support the project I'm just curious what dam very new bell fruit into Fairfield absolutely this part but they though they really don't have much that mean they have zodiac type label vessels there's a couple old fishing boats with center console boats but nothing that has the ability to gain access to the water level like this will with the drop down now gate which is a huge part for us and allows us to really work efficiently and safely or support is there any sharing programs that work amongst the municipalities and is there any may be exhorted yeah we explored it and to have a piece of apparatus mutually owned by different municipalities would be extremely tough yeah we have mutual aid agreements just like we do if there's a fire on land we call it mutual aid and a lot of the challenges when both are incidents come on I get called in on the lake is they get pinged off of the nine one tower in Fairfield or a Milford Road field and the caller has absolutely no idea where they are they see a piece of land or an island so molten time it'll be a multi-agency response just naturally how it happens no I'm good call them nice around this isn't just the curiosity how long would it take you to get marine 25 over to Lily nella if there's a little unknown yeah it takes a little while you're looking at at least a half hour to 45 minutes from the initial time that we get toned out the time this boat hits the water over there it takes a little while to pull a boat out of the water on our roads we are turning the lights and sirens on and driving across town the screen a thousand-pound bolt behind the truck so it's gonna taste I'm getting over there we're very fortunate to have nice big steep boat launch right there in Bridgewater that we can usually dump right into and be able to go north or south on the lake are there any other votes they are on burger if there's a nerve disease an else the town of Bridgewater trailers a boat out of their firehouse you found underwater search and rescue has one in Sandy Hook and then the moaning Patrol has boats but those are all center console style fishing boats as a boat ride the only one that's not is Elaine crafts that will is the new town on a large search a rescue boat is the zodiac trail on the trails yeah that's kept on the trailer all the time so that's our year-round boat so it's ready to go now and if we were to get a call over there which may happen it doesn't they're accessible though with our legs they're unique because the water gets dropped in both of them so there comes a point where we just can't physically launch a boat really really needed to we can make it work but it's dangerous out there driving on a boat once they drop those water levels because what I'm used to I pretty much know all the hazards on the lake at the normal level it's totally different when they drop into all means here enough for this I make a motion to approve the recommendation for the Board of Selectmen for an appropriation in the amount of 318 thousand seven hundred ninety five dollars for the purchase of a replacement fire boat with a hundred thousand dollars of the cost to be absorbed by the Campbell fire company under $90,000 to be paid by the fire apparatus reserve fund at the time that the top maintains and twenty eight thousand seven hundred ninety five dollars to be transferred from Chinese Illidan's sewer assessment thanks for the presentation there was a lot of discussion I'll stay here for the next line I do know what's the next new business routine emergency repairs fire so um what you see on the screen there is our engine 21 engine 21 is a 1999 pure saber pumper it was at our local mechanic this past year getting some maintenance done to it and I got a lovely phone call from our sales rep and any phone call that starts with our you're sitting down never ends well and he explained to me that we had some major issues that we needed to address quite quickly with corrosion to the back end of the truck and what has happened is that the material that we put down on our roadways has finally taken a toll on this almost 20 year peace of apparatus the what you see in the pictures here Steve asked me to try to throw a couple up there it's a little tough to see it's tough to get underneath the truck and be able to take pictures and seeing the wheel wells there what's actually happening is that some of the straps that hold the water tank there's a thousand gallon water tank inside this piece of apparatus and some of the straps that hold the fuel tank are actually cruel annoying so much that the water tank is sagging below the straps and the actual fuel tank is close to coming free so if we don't do these repairs within the next 12 months from the time I got that phone call five months or so ago this piece of apparatus will be out of service this piece of apparatus is scheduled to be replaced within the next year to two and we needed to last us approximately two or three years by the time the whole process of the apparatus the truck committee and everything takes place so what's the new replacement here for dudes not gonna cross we're looking right now at 600 to 700 thousand dollars for a comparable piece of more than like this but just they taught myself just the toughs on that lease it will be two years minimum before you could design a truck and build a structure this truck meets two meters minimum out of it which is why we're coming for this appropriation so it's not like we're gonna fix this $30,000 and it's six months five because that person will never work that way so but if you're saying that now it's two years should be preparing now two years so woman's like right now is the time to prepare for the new truck you're that way you're telling me it will be in our budget and we've started something because you've already started that discussion so as you are this apparatus funded we're just not gonna that we don't know what's coming part of the bond issue is new school throwing in a five hundred thousand more on the body yeah I'm saying there's implications that we've all got to be aware of what is the timeline for this repair home on Lindsay I'm not exactly sure say a couple weeks four weeks or so it's a pretty major repair that all has to be done at once the back end of the truck pretty much has to be taken apart and rebuilt yeah locally here in Connecticut we're very fortunate to have the resources that we do here in our state we talked about breaking this up so we really need to do all of it and you said yeah you need to want to do all of it and if you break it up it's gonna cost you twice as much because they gotta take the worn trunk apart put it back together they part again so I think needs to be done understand we need to prepare and again as it's a timeline friend in the new engine 21 feet push back at all because of the the boat and will this at least extend the life enough where we could push it back cheese budget he's being pushed back yes cuz the boat it's starting to push back because of the boat could he get pushback more you're talking about 20 years old we start pushing back too much you're just gonna develop more problems i but it is definitely something that i've started to have a conversation on and getting the money in apparatus resurfaced or that within that two years to be able to purchase another base of a prize we're stretching our apparatus out yeah holding on to them for twenty years and i like to think that we're getting a bar next two years as part of time where the back end has failed doesn't mean that the other parts of the trial carnist our family that's that's one year only piece of that right so when you do go to exchanges for your new truck you can sell this but if you got it back in correct if we don't do any work this truck is worth nothing to us if we do the work and and that really sells holds up it's worth something something in the areas fifteen to twenty thousand dollars we're not talking to apparatus you're not getting your value that maybe the money back we paid for by any means but they have a little bit of value this question probably more for budget season but I know we had seen a plan for a schedule of apparatus replacement for Center I don't remember feeds you know from the awesome yeah yeah we have C format and these two were there further discussion a motion to approve that the Board of Selectmen recommendation for an appropriation of 30 $1,800 for the emergency repairs the candle fire truck engine 21 I transfer from town utilities five four four one two super assessment to keep the truck in service thank you I've shown others thank you to [Music] yes right I move on to finding surrender okay that we have the first time you've seen the current year revenue in a budget actual form was sent out previously that we made a few changes that in the budget we've got just a total for town clerk just a total for land use and what we tried to do to do was divide it up a little bit more so the color coding that you have on the excel that you were sent just green totals up to this on revenue that is it all appears to be on track that the revenue the the tax collections are 54% the second big one is the state money that we've given you a grant cash flow estimate showing that the total revenue was about six thousand higher than budgeted from the state and it's coming in about the state updated their estimates again on September 19th none of ours changed grant revenue so that UCS Education car-sharing guesses - that's our targeting - correct that you have a another schedule that shows the percentage and how much they give us that that they give us 25% in September and then the next second section they'll give us another 25% in January and then 50% in April so we're still on on target with that that that as far as the state payment schedule the we had one category that was called not specifically classified and we have as of November 30th that we hadn't changed a but in December we have specifically classified that much of that is rental income that's coming in so we've changed the the line items to there's rental income there's some small amounts of permits that are there and there's some police money that is included in there so we're trying to divide them out into categories that are a little bit easier to understand and and what had been in there before and munis it's called not specifically classified in the budget it's called ins revenue who's that so so power yep and so and 49 yeah sometime 49 federal and then he goes no Housatonic h o h r ra yes the Housatonic recovery association we get part of the fees they collect as the garbage hauler permits we get a check from that that goes in there too and we've my dream changed our system of recording revenues so that they're recorded every week almost every day that we've got a tickler file so that if we don't get revenue from a department for a week we call them to say hey where's your revenue that we've seen what their rental and kholghoor money that take around the marshalese so where's the marshal fees way off at a budget of 50 thousand for 8,000 this is the position we were told that we founded so the fire motions the fire marshal would be funded by the face there's eight thousand here today so the fire marshal we had just an interim fire marshal and it's just been in the last 30 days that we've had two that are going out and going full-time on the inspections I think we still expect right now I'm just curious because it's five months in we're getting a thousand a month cause you gotta get 20,000 a month going out so we had going so for the first isn't four months until James knows that for the first four months until Jake this is way I understand it for the first four months until Jason's of the new fire marshal started we had one part-time fire marshal now we have two working full-time and I believe that we have we had full-time interim but with the addition of the additional staffing we're gonna have higher expenses we told you that last yes and we're still comfortable that we're going to hit the fifty thousand because that's it fees that they charge for inspections we do guys coming out now doing more inspections will be able to do that all right it's a number just seems way off no we didn't many respects oh there's a backlog yes sir yes sir yes sir oh well if that changes we'll notify you I'm so comfortable we're gonna hit the 50,000 with the dot license fees like to be honest I haven't gotten to analyzing them but they are due in July than June June 1st or July 1st but many of them are paid in June so I think we might have had some prepaid last year that comes under this year but how do we have a big because remember they're that big come take a picture of your dog and a hot dog in town and they do that in June so people when they come be part of the contest they pay it and I don't think they were recorded as prepaid and it hasn't yeah would be won't see the town center district is that gonna be a reoccurring thing off I think that's I why not we don't parking mom we heard a meter maids where they think happens is somebody's parking somewhere policeman comes along and tells them to move because they're not allowed to park there the policeman comes back a half an hour and they haven't moved their car and you give them a ticket one of the three one of the things we'd like to do is solidify what accounts for use that so that maybe the next year's budget if we're expecting a $50 in parking fines we have a miscellaneous fines that we put it in and and also the investment income we're more than halfway there in the five months is that something's going to continue or that's all off interest rate market or are you excited interest rates interest rates they're obviously variable and what we're invested in is very conservative but interest rates in general have been going up you know the Federal Reserve is looking to make another raise in the interest rates because they're a little bit of afraid of inflation so if anything I think it's gonna go up a little bit we've also talked we've also talked with the bank about a zero balance account that right now we've got money being transferred manually to cover each check run well when it's transferred it comes out of the automatic sweep account and we've talked to Union Savings Bank about zero balance accounts so instead of taking five hundred thousand moving it over to cover the checks they take them just enough money to cover the checks as they go through so it continues to earn interest as we go through so we've got an depending up a little bit so we move it over the checking account we're leaving a certain balance in there we don't need to leave look we're also looking at all the checking account through that and just seemed solid eight then because we pay for every single Thank You Mikey trap angry so the revenues again that they look good one thing that we haven't addressed in here that we've had in the past is premiums that we earned a huge premium on the bonding in November right now that is in the capital projects bonding capital projects fund and I believe it's going to stay there I want to talk to the tax attorney or the bond tax attorney that I it should stay there my first first look at it is we were going to bond for 18 million dollars and then we had a huge premium and we couldn't spend it appropriately so we only bought it for 17 million so if we don't keep it in there then we don't have money because we reduced our bonds so we're going to talk to them and make sure that we're on the same page so so when we issued our bounce I think that the total was 18 point 8 million dollars that we had the issue when the office came back to us the winning bid had 1.8 million dollar premium mean we would just actually borrow 17 million and they give us 1.8 million back that causes us a problem because there's a laws about what how you can send that money in what you can use it for so we negotiated with them we came to about a million in premium which we can handle now we're just double-checking with our tax attorney where we should have that where we can use it because this is we did spend eighteen point eight million dollars on projects right so it is an expense already it just how we account we want to make sure you're saying that correct like that that they gave us the same money we're looking for but they reallocated it between premium and debt and if we reduce the debt what we still need to cover those costs so that is in the cap in the bond account or projects right now this is just the general fund that's why you don't see it in here any other questions on revenues a high in a chemical not specifically classified um so that's the one that I talked about that and the munis it's called not specifically classified in the budget it was called selectmen revenue and we divided them we're trying to divide that up to where it belongs but month much of it is rent it's in the selectmen since it's it's in there but if you look at the budget I can't remember exactly what it is I select another or something I can't remember the exact name I need to bring the budget said proceeds fire tracker but I swear that there were three numbers you know well we'll go back and we'll see where it was allocated last year mm I tell you I believe it was in the selectmen office because we rental is new nobody knew about a year and a half all right all these are I've been used at 49 petals out is 47 on four seven nine oh one [Music] that drizzly sin we changed that to say rent there but that was I'm just going to show you here the selectmen so that there is no that's just a select move office that we're talking about here stare at them so let's hope so this is the documents office that are talking about and we don't have funds so we put that up we put that under rent because rent is going to be more than this number that I was writing to be more than that rent should have been more than that number at the time you did the budget because we were getting from mr.
Hussein well we were getting two thousand two hundred and fifty dollars a month from him but then our lease with him call so an automatic three percent increase each year right so we're the color-coding is that the in December we have reclassified that not specifically allocated so some is now in rent now and vendor permits summers and state revenue for police three balls at me so if we're : rent rent where is the rent money now because we collected from July it is in the account that is called not specifically classified forty-eight thousand and in and in December that eighteen thousand kevin has taken and reclassified that in associated second forty forty in the house number there's 18,000 received and in December we after this is done we have reclassified that to where it belongs whether it's rent or whether it's been direct ninety four thousand is this twenty seven thousand of miscellaneous revenue and in the sixty seven thousand that's just floating out there with no hot header I don't know and I don't know what either one of those are yes we did I would love to be more specific and if you have information we would love to put it in the records worse with self-awareness that's a yes he doesn't have no time that's very strange [Music] three thousand service manager Patrick service man hasn't that was in order to present to the expense that have a corresponding offset residues here that's what those are presumably anyhow Public Works Public Works a fire department they're supposed to beautify the tape with that and in 43,000 traffic service grant oh good and we had up they had visually so then we round the circle one last time we've got to move any of this money from the forty eight hundred forty eight thousand account to the rent to make it balance out soon so in this Center we did that yes so the next one come out the thirty thousand will have a twenty thousand or whatever the next number is yes there and the specifically classifying will be minus that eighteen thousand yes yes yes what we'd like to do is get it as specific as we can so that sixty seven thousand if we can divide it between Salem vehicle and traffic random just a tagine you go ahead you get there right and the rental income break it out in more details so everybody knows it correct so this is the last time we have this conversation okay [Music] any other questions on revenue on expenses that we talked about coming to quarterly that and we're coming we talked to the department heads today to say get us any adjustments that you need the ones that we know of are a few internally that they want to reclassify some line items within their own departments not anything with just minor items nothing with salaries or anything that legal fees for tax appeals that that attorney features said that there are so forth that are outstanding from prior years that fire marshal costs we talked about that and and then the finance department we talked about that that so there's nothing new that we're aware that this time that will be coming is the January mean that the fire department transfers we've already talked about that the added update that we promised legal fees do we anticipate I understand tax appeals has been taxed year I get that so I understand why that's over where are a hundred thousand you haven't spent very much relief these we anticipating this account reaching as max I think so we've had quite a few legal fees you dark to our pension right in the transfer intention winning rages our attorney for that so I think we're going to get a bail from them that's very significant I know people are going to go over right now but so we have the liabilities out there pretty much now right now I need four to finance salaries regular employees so that is our purchase agent that we share and we get a quarterly reimbursement from the Board of Education and we received the first quarter we haven't received the second quarter yet so we expect that to be on target it's just we pay it out of our budget and then every quarter they send us it they give us a check for a salary benefits the finance department so we account every week every week we put a salary in and then one Supporter we subtract out [Music] the I know that there's one that looks very unusual is pension it's negative because the support of it paid us their portion of their pension and we're switching we just switched from mass mutual to voyage from from Wells Fargo mass mutual and they paid us their portion but but mass mutual has does not the sentiment of payment of December 3rd when they were all set up and ready for our payments so it's now in December we paid it into the mass mutual so that we're right on on target but it was just a timing difference of when they're checking and when we could send it to mass mutual about 50 to 70 Cajun items page 91 so workers come we do we pay annually with our premium that's on July 1st tech Irma we just had a workhorse comp on it and we don't know that results yet this is the number that Kermit told us we should remember election we had the discussion our McCade to US every year genuine it goes this is what we take your senses are gonna be actually right yeah and working as compost about five or six percent right based on previous experience yeah so this is what we paid them so far okay package that's also an annual payment that's also to Parma much different than for-profit business star voters [Music] yes yes every time we have a rest maybe an interesting hitter school referendum biggest part of the expense for polymers for voting is at that bottom part election expense and we liked it that's at both wages in it and it's wages and [Music] so for four hundred and twenty five or six hundred four hundred thousand that's in there is a negative expense it's the money that the Board of Ed paid us from their budget and then we pay the whole thing and - I don't know why it works that way but that's the way it works that instead of them paying pension payment directly to the Pinta MassMutual they pay us and we pay it in they paid us for a hundred and six we couldn't pay it in till December 3rd because we just switched from Wells Fargo to MassMutual so so what December's and what were the numbers folks at the end of the set they should zero out that we paid the full amount of the assessment of the actuary's recommendation we paid it that's one point with a 1.2 million a week ago and we subtract out the we subtract out the board event and then we also are getting a check for approximately 45,000 and from WPC a so we should be right on target I think we were nine hundred dollars under budget yeah I guess the decision was made years ago that the board of that employees would be under the town pension and WPC a balsa Doug let me say in no way could they get a pension with 12 employees that they get now so that seems reasonable and the actuary divides it out for us why they all pay it in to us and then we can't out because this one that was one pension it's one pension man check good one six check six different departments is this an anomaly though to see you this way because we're switching banks that we don't press that what should have happened is what they pay us and we paid it in but it didn't make sense to pay it into Wells Fargo and have it reach them two days to flourish before they closed their town and let's say on this page to the Board of Ed of you tight tight tying to them on a monthly basis as they're running at 33% expenditure right now and Kevin is time to them on a monthly basis and they are off by 55 dollars so they've only spent 33 percent of their budget right now that's five months in 41% salaries salaries they're 66 percent of their budget you know about trying to manage the money I'm saying that number crackers so they're to my remember June we had that huge but in June we have the huge payouts of the teachers salary pants and I attended their meeting on I attended their meeting the finance meeting and they they seem to I agree I've got my yeah I just spent with a number that didn't break could you write salaries and most of their expenses you share the balance yeah I guess immune so manually bouncing from units were not one trial balance yet so ideally that the goal would be that they just spend out of mine items in our trial balance but we have other questions on these water revived oh I just used I couldn't change that if in munis wait a lot of different problems have the original budget adjustments the revised budget is the same as the original may just because we hasn't made any changes yet we changing on the webcam so we forgot to change so why'd it update that I promise the dropping interstates for summer and I'm not changing that that will be December I promised the auditors it'll be that easy audited they've done on here maybe ever and so that I've given Steve my calendar I've blocked off and read do not bother man anything else next week that we are just working on finishing last year's statements so we're still on target for that my question is with in the January meeting would it be helpful for the financial statements what each of the funds are how it's kind of different explanations never okay okay then first Asian that you were sent some units of information on the purchase agent they can't do too much about backwards but I can what we've been trying to do is when I first started Steve but the purchase agent under under my department and so we're trying to incorporate it into the department and so what you have received in advance was the what it says in the job description and how we anticipate that would work on a day to day basis in the department that what we'd like to do is have pools and some of them will just be recurring but we had some we have some setup to do because this hadn't been directly under finance report so in those basic areas that bids and quotes that we need to get out ahead of this it seems like what we've been in the past the purchasing this is a little bit behind that there's some frustration I think some departments that that we're not getting the bids and quotes out fast enough that so one of the first things we're doing is starting with a calendar starting with a calendar of we can tell everything that we've gone out to that we've spent that was over the threshold for a quote over the threshold profits so we're trying to get the back data for that the developer calendar so you can use that to go forward we want to set up big dates some of the things don't happen over here for example what it is a prime example that happens every five years that a when is that going to happen I go out to bid results when is that going to happen for the roads when is that going to happen so we can schedule these out and again get out of the head of them to be a little more proactive if there's nobody that's done in April maybe that's why we throw some stuff in at it even it out yeah so what are the issues here if I do just jump in his departments are still having done things a certain way for so many years when they won't want to come use his purchasing agent and we say okay you gotta get three quotes and do this they're used to going out in a more informal basis they don't look a good providers are things like that and then boy son good job but bringing the process and formalizing it take a little bit longer and sometimes there's a little frustration on that one because if we create a porn bed it takes a little while so we said in the department is tell us when you want me plus a one get piece of clip well let's back up from there three four or five whatever weeks we need put together the bid send it out get the responses back an award but it's a little more formalized it's a little bit longer but what we just have to do is back up and running the equipment it's needed you know we had a couple cases of people came in I had to have a check for this for tomorrow how long have you known about this six months I'm sorry it's that sort of thing so go through that process it is working pretty well we're again okay budget trapper preparation and monitoring this so we wouldn't do this process and hiring a purchasing agent and thank you something thousand dollars two years thank you thousand dollars which to me is more than purchasing it should be what a purchasing agent experience and that sounded range and now we're just incorporating this and we see that we've had issues going a long ways of that position that we hired handling this on standalone basis because the me ninety thousand purchasing agent time level there's only purchasing very limited goods I mean sixty six percent of our budget salary he's not buying a lot well then only half of it is this budget the other half is understand to me this doesn't fit the pieces I've gotta be honest solution for the salary they were paying and for that I had the director finance overseeing it and put forth the policies and getting this into this part of this isn't what we bought onto the purchasing agent and hired and they agreed to this formation so wish Cheers two issues one and here the purchasing agent position engine so this is just the purchasing agent position that and how we see it so how do you see it going together that there have been there were that past some issues with the cooperation between the finance department and the purchasing agent as I understand it that caused it not to be incorporated so we realize we're not our purchasing agent knows how to do purchasing use no doubt about it things like that what we're doing is overlaying the way we want to see this done are we paying too much for that position overlays no we do this on a regular basis we review all our employees and one of the third job description what did they do hasn't changed are they doing new things or with was this his job description coming in or was there a different job description his job description has not changed since the day he joined us this is just writing down in more formal detail the specific goals and responsibilities of the job as it evolves every child involves and that we need senior management oversight much might be lovely and we Swanage to be set up a certain way Marsh is very specific about what she wants what she doesn't want and she's really really good at her job and Marshall looked at this and Jerry's we doing a new child but Marcia's looked at this and said listen I wanna step it up a little bit yes he's not gonna know that they bypass him until it comes to financing me and then we go we slightly equals red states already do them no no two and a half years ago still I wanted to see three bits but I was looking at everything five thousand and underneath that we're you still scared right because I can't and that's what the purchasing agent is doing because updating is job responsibilities more closely understand what Marshall wants and we talked about this in great detail what we want that's what management does they decide what I I agree okay that does it but we're paying ninety thousand dollars for a purpose management he should have management skill he should have later them as much as we're layer into this smaller right I think we have to pull them into the department that were trying so much more close what he does is so much more closely related to Marsha's work as a director of finance then but my work is first selectmen it just makes sense that when a new room comes in they do what they want Marsha's them in writing and we just want to find what we need so the other one is a bucket of preparation on monitoring so much of what's in the Job Description deals with the monitoring and the budget and looking at the prices and coordinating between the departments we've had a whole layer of things up with the budget meetings and for the first time that we're pulling the purchasing agent into the budget meetings so just again trying to get ahead of the ahead of the curve it talks about vendors in the job description and so we've got different goals we've had 12,000 vendors in the system now that we've pulled the Board of Ed in and we are going to we've had to rearrange this a little bit just because of the capabilities of munis that we're pulling out who the vendors are that we've used we want to remove Roenick we've talked before about making munis saying that we can put there their liability insurance in there so that we say yes or insurance certificate it will give us reports on when it expires we need to get that into the system so we're going to be pulling those in until we convert over to immunise 2018 which we hope that in April we can't do a mass clovis of all the old things without paying us a lot of extra money so we've got some adjustment researched it there and we're working with the board of it because we share the vendor less purchasing policies there's a number of things that have to be in the policies the federal government pushes down some rules on that when were spending federal and the state procedural sound reference and state money we want to make sure that this position is keeping our policies up to date without capital assets are we're in the purchase agents bowls of purchase aid from job descriptions so we've got how that would fit in with disposal of assets we categorized two different types of assets capital assets that are on the balance sheet they've depreciated and then inventory asset so capital assets are over five thousand inventory asset would be under five thousand and if you think about it police department the gun is costly most certainly and then miscellaneous that trying to we're working with the workflow and munis on and what is the best workflow so this was stayed a little bit open but approving purchase orders and invoices in the system and some of those now go to the purchase order and we go to the purchase agent and and as we make changes to their decision the questions I get back oh we want to just talk really quick about the budget that I would like to make some changes and we just want to know your appetite for the changes because we don't want to make them then have you say I really won't budget to look exactly like last year that so one of the things that we like that we use this uniform chart of accounts but we don't always have the right numbers and so this number forty one the red number on the screen is 41 and that number has a meaning to it that and it categorizes what type of expenditure it is like the function and so we have some of ours for example land use fire marshal is under land use so we put those numbers together but fire marshals are the public see we'd like to just make some minor adjustments to those work numbers that you can see the yellow highlight is what it looks like in the budget now for the selectmen office that number in front of Selectmen offices or is the work number I'm thinking you don't care that but I just want to make sure you don't care all right that the object numbers again we want to make some adjustments to those that the object numbers are the ones highlighted in yellow again from a sample of the budget that and again the first two numbers has a meaning to it and we haven't always been consistent and used in the meaning so if it starts with a 5-1 is wages if it starts with a 5-2 its employee benefits and we'd like to make some changes again to to follow the uniform chart ever Council we're thinking you don't care we should be able to do it in order to do the comparison dan has looked it up and we have to back it up anyway to make sure everyone's out of the system and then we can make the change and apparently we have done this before but it should change everything so it doesn't affect comparisons charts that craft [Music] get records we could send you take this as your inform chart of accounts tomorrow there's electricity over there's a link right there at the bottom of the page [Music] and then the last one is what we would like to do is different departments had different numbers so one one department for example has office supplies but not much else and so anything they buy a post office supplies and so we tried to find the common numbers that they all might need and here's 11 of them we don't to be at overwhelming but we'd like to set up each department with 11 standard numbers they might not use it you know they may not have forms and printing that but we like it so every department has those certain things are posted that opposed to what they really are correct and then we go back and readjust last year's budget so that it's comparable that without what man that mean that we're making them to it and there's only one that has won the most of them have eight or nine of them that but the ones that would change equipment maintenance and repair that's new just we want and if it's under five thousand thousand we want in the capital budget and so we need to have give them a place to put it in their budget so that one five four nine one five would be new for most of the departments dues and fees used to be with conferences and travel but as we try to mirror and important eight with the Board of Ed they had it divided out we wanted to buy ourselves so that we can work towards towards coordinating this communications that's that's new for some of the departments right now legal ants are all going through the town clerk I don't like that because the town clerk then has to sign off on they're not everything alleged she doesn't really know that we'd like it to go into each of the individual departments so if there's only board has to put it in something in the Pennysaver that one Oh tool and juice and they'll love this oh yeah they did that project we did we should just out gate where it belongs forms and printing that's the looseness one up here that have you said okay hey though idea forms and printing separate not a lot people use that but but have that so all the partners of that forms and printing they put it there again and office supplies or technical supplies and then software that to me it makes sense that each department has their own software line I am so that since someone else's line item re really is concerned about it that we just dropped the kafir' reporting form Eunice we never used it why do we have it that if it's in my budget I'm looking at the bill I'm signing off I don't want that that or if I you know I might say that fit that in my budget I don't want that extra module word and some of the big things would still be NIT but if it's hot systems for the town clerk it goes in the town clerk started to me that makes sense but if it doesn't make sense to you the heart is get on TV were changed by the they shouldn't be at all that beep um you color is new so that it's only maybe five years old but it shouldn't be changing questions [Music] what are the last two member the last univers are are used in the different parties but they're not necessarily specially technical surprises at 16 but some of them are communication is inspired by so I tried to use the ones that we already had in munis that that would have been a nice that they were all nice round numbers with the oboe at the end I would like that but but we already had some in there and and the you koba the uniform chart of accounts we have it here is 11 and then some will have more for example we need them electrical bills and we need and the police a lot of different ones we we don't want to be losing the detail we want to be expiry but they tell but so I looked at what we already had in a system and where the Board of Ed used in the system to try and match those that we've had here is 11 and if you look at the uniform chart of accounts it's 200 that so we could use a lot more detail but then you know we don't want to have these Windu's who has $15,000 worth of supplies in fact with 28 different classifications that's a balancing act we drove many good decisions and allowing us to do our jobs but if you said for example on this the selectmen have something called codifying laws that that would be gone in the deep in accounting and it would just be under probably under professional services whatever pass that but we would see in the back up our response to these processes that's the budgeting for most of the apartments is not gonna be a big big problem because now we're they have dues and travel in the same thing they're just gonna slip us out they know what those names I don't think it's going to be a big problem we'll probably get a little crowd sing from a couple of departments but it's not a huge huge change you know we're not asking to reclassify 30:10 go off their head oh yeah we went xie na's for conference okay so we went through the police are already doing something similar so he said his schedule I bet mine will end up or something in the middle I did go through it with a town clerk but just to show her to see what her feedback was she's fighting with it I don't think we'll have a lot of issues as far as the capital projects on four pages of questions I don't like that but that they should know the answers to all those questions and and it should if they're not thinking about that some of those things like using it within departments or can we share it with another government there should be so hopefully it's create some some thinking plus you know the department head leaves you know we have this last year year reporting here I think we've gotten better each year on capital projects especially consistency or adhesive things we want to know now we're just setting it up a little bit so that when you guys go to look at the Capitol you had this all ahead of time what you pretty much know what it is and then we're not doing an hour-long visitation this is this back loader and this you know it will help in your meetings I think a lot personal and we've asked them all to keep it to 2% that Steve talked to a mom today and and well [Music] all right guys is pretty good about that they really are turns okay [Music] okay thank you [Music] regarding the the amount that was approved for bonding [Music] we had this I think when we approve the tabloids budget but we had a little caveat in there to be adjusted by the chair of the Board of Finance we didn't do that for this one so I have the discretion to bump up by four I apologize that this was left off the end I to add a new business to the agenda addressing the news project revised funding amount we'll make motion we have session I move that the water finance approved recommendation of was selected for the revised net amount of sixty three million two hundred ninety five thousand with the amount of sixty three million two hundred ninety four thousand five hundred dollars per state approved but or finance for the anticipated state grant reimbursement route to finance the cost of the new school project underneath the issuance requirements that bond council requires the issuance of bonds and $5,000 and may make one suggestion that you also include the towbar so for our bond counsel did we did I don't know you better sorry that we didn't change the total amount so we don't make it anything I just have a cautious man further discussion here no funding sessions all those in favor indicate by saying hi I think that's all Latinos are the ones I added does anyone have any other [Music] never okay
santé it's almost Christmas you need to get ready [Music] get ready Santa and action hello everyone welcome again from the North Pole I'm so happy to be here with you all and talk to you I hope you will call in and talk to Santa and Holly and mrs. Claus Merry Christmas Merry Christmas everyone we've been very busy here at the North Pole mrs. Claus why don't you share a little bit about what you've been doing to help get ready for Christmas oh we have been so busy this year I feel like we have gotten more requests than normal because kids have been so good this year so the elves have been really busy making toys of course when they're busy that means I'm busy in the kitchen making all the food to feed them and supervising all their care and we got the reindeers to take care of and of course there's you Santa because you are the big guy we make sure that you're well yes it's been very very busy up here like always oh yeah you know we never stop except a little bit after Christmas we get what you always got to take a break that's right that's why every year you know mrs.
good morning McAuliffe today is December 17th it is a semi six day of school this is wbh emus I'm Quinlan I'm Nellie today valincia will be corndog sweet potato Friday's cauliflower watermelon and milk tomorrow for breakfast there will be many french toast yogurt pears apple juice and milk we have some friends celebrating birthdays and a little bit me Jaclyn saw Sir John bond aged Kaylee Davis in dr.
Claus I think we'll go to Australia you know why Australia after Christmas Oh does anyone out there know do you know Holly why we would want to go to Australia after grumbling about going down under well you're gonna close because the equator it's summertime in Australia in December that's right so we'll go where it's warm yeah I work on a little bit of sunshine on the cheeks and relaxed on the beach are we taking the sleigh of course not well I was well that's long overdue for mrs. Claus she's been asking for a vacation for a long I am ready I have never been oh oh yes I thought I would surprise you excited I tell you right here Oh wonderful his name's John Lucas and he's 40 years old oh ho John Lucas hello John how are you John hello are you out there I can't hear you John are we are we connected I hello John we're just having a little bit of technical difficulty right now and the elves in the control room are taking Oh John's hard hard to pull oh we have so much interference up here I think it was snowing when when when I came in earlier oh wait why are John be patient you know just like waiting for Christmas sometimes all these things don't always work as they should I have my book here with all the naughty nice lists on here and I'm while we're waiting I'm checking to see if I can find John Lucas in here four years old and John Lucas lives in the harbor oh yeah he's a man are bright great well John can we are we John can you hear us yet no I think I hear you okay we have another caller Margaretha lost his pencil uh hello margarita margarita hello is everyone afraid of Santa tonight hello margarita margarita I'm so sorryi right now I'm not hearing you so it's not your fault no it's not it's something going on in the control room you know what Santa I'm gonna go check it out and you guys take care of business right now margarita please if you're you can either wait or you can call back I am so sorry this happens sometimes you know sometimes we're mrs.
netis please go to the office to pick out a forgetful look at that question which snowflakes are typically hexagonal which means they have how many sides the answer is 6 the winner is Mason team Smith come to the office to pick out your prize today's fun fact question is in the movie the murder of three Nosed Reindeer what does her mean went to be hung remember to write your answer neatly and include your name and class we have a special announcement this is raffle is a Walmart gift card keep collecting those lucky Starbucks pennies were patient and December 21 bring in your coins those holiday spirit Day is ready for a long winters nap wear your PJs Wednesday Hawaiian Christmas Thursday Justin holiday spirit Friday December 20 21st Grinch day wear green and now oils are a brief period of silence to reflect on this activities of the day please please stand for the pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all have a magical month day and remember kindness counts every day everywhere thanks for watching yeah
Claus you remember when I was supposed to leave for credit for to deliver the presents last year and we were gonna do a test run a couple days before Christmas oh yeah like we always looked up the reindeer and the reindeer they wanted to sleep they were tired you've been worried wouldn't go out and no matter what I said I gave him magic carrots I gave him I gave him yeah I even gave him some cookies nothing worked they wouldn't move so that happens sometimes but finally we had to kind of nudge him along let him rest a little bit then we got things hooked up again and we were ready to go and everything Wow sometimes sometimes that's how it is so if you're calling don't be disappointed because Santa will talk to you and please I see is John Lucas calling back again are we hello hello John John Lucas hello John John can you hear me hello hello is this John Sophia hello Sophia and Daniella how are you can you see me waving at you hello and you are and you are in Plymouth tonight right is that Plymouth Michigan or Plymouth Massachusetts Michigan so Sophia are you being a good little girl hmm are you working or trying real hard as I have I have to mark that in my book will have to Santa lost his pencil but I will write it with magic I will remember mrs.
Claus please remind me that Sophia has been a very good girl I won't forget so Sophia tell me what do you hope that Santa brings you for Christmas this year a bunny what was the other thing a new bunny and a new doll a new a new Barbie I love you are we yeah we have lots of requests for Barbie yes we have a lot of them yes we are fine yep is there anything else Sophia and how how about how about your friend and yella is that your sister or our friend was that we have on yellow with her - oh and yellow yes and you're new and you're 2 years old oh and yellow what would you like for Christmas tablet just after you have to turn your volume a little bit we're getting some feedback can you hear me now I'm yella yes ah very thank you very much so and yella so what and yella could I hear what you would like for Christmas again she said you know you mean real puppies or stuffed puppies please I think she wants a stuffed puppy oh because real puppies are so very hard you know we recommend you wait and ask the Easter Bunny well well I thank you is there anything else like to ask Santa hello hi is there anything else what else what else would you alright well I promise okay keep me very good I promise you some nice Christmas presents all right all right we have another caller Merry Christmas Merry Christmas Merry Christmas thank you for calling we have another caller on the line and it's Clara age three and Henry age one hello Clara is a Clara or Clara Clara what did you have for dinner not much fresh produce up here so so Clara what would you like Santa to bring you and you'd like to find under your Christmas tree I will translate that you she would like a paw patrol then has a button and that's sing Clara which which paw patrol character is your favorite do you like them all do you like chase yeah I bet you okay and what would Henry like for Christmas he's only one year old I'm picky why a piggy wat hello are you guys there still huh Clara Henry are you still there Wow okay so what what was that that Henry would like for Christmas Clara I knew piggy piggy oh my a stuffed piggy right we actually have another caller good thank you very thank you very much car for calling Merry Christmas we have John 19 and jaea seven on the line from epsilon e hello John and jr.
/ ow mrs. claw say hello to Johnny hi John and TIA nice to hear from you so what so do you guys have anything you'd like to talk to mrs. Claus about yeah what would you like go ahead you wanna we have lots of demand for those and now who was that was that was that jr. or John Jr Ari oh well okay John what do you think you would like for any guru electronics are always do ya was it a game or the ps4 which game there are so many hmm these are incredible Lego incredible fun I love the incredibly I'm so glad do you have Legos we're getting your volume is a little high I think hello I want my I know sometimes it's hard to remember when you're talking to Santa isn't it have you let me ask you both have you written a letter to us to Santa and mrs.
Claus okay you did and has it been sent out yet okay we have another caller all right well Merry Christmas I promise you both there's gonna be nice surprises there so just to let everyone know when they do call in if they're watching it on their TV or their tablet they might need to turn the volume down so we don't get feedback here on the North Pole sounds like the polar bears are roaring so we have Emily eight on the line and she's from ipsa Lambie hello Emily how are you good how are you I am very well say hello to mrs. Claus hi mrs. Claus hi Emily Holly Merry Christmas so Emily what are you doing hi Ari what are you doing tonight Oh tell me about your Christmas tree what kind of lights do you put up we put up colorful powerful I like those yes and what do you put on top we put up an angel on the top Oh wonderful so Emily what do you hope once that Christmas tree is up when you get up on Christmas morning what surprise do you hope that you find a slime kick yeah I like slime well is there anything else and a guy a doggie a stuffed doggy of course right yeah well I am going to do the very best I can for you I promise you this there'll be Christmas surprises there for you alright okay alright will you promise me something I promise you I'll be really good oh thank you make sure you'd like to hear it sure you listen to mom and dad or grandma grandpa whoever the adult is in your life all right Merry Christmas Adrian age four and Roman eight months old oh well Roman probably doesn't have much to say I bet but I bet he wants and stop with Christmas hello Adrian Santa waving at you hello hey are you being good are you being a good boy yeah yeah are you are you are you a good big brother yeah yeah so Adrian what would you like to find what what's what could Santa bring you for Christmas what was that what was that again tell him again go street vehicles is that who's that that's helping you who are you with Adriene are you with mom and dad [Music] well Adrian I think there's gonna be some really nice prizes for you on Christmas morning you keep being a very good boy all right are you guys still there if you're still out there and Merry Christmas to you oh there they're getting feedback - they Oh Merry Christmas there must be a lot of storms blood around the North Pole I don't remember it being this no we're having a real hard time yeah signal this year mrs.
Claus but we have margarita back on the line each seven from Ann Arbor hello margarita can you hear us now yeah oh and I can hear you thank you for being patient and calling back I really appreciate that so margarita where do you go to school Brian Elementary Ryan elementary and seven you must be in first second grade right yes and and what do you now what would you like to tell me tonight you have a Christmas wish you want to share I don't question all right what is your question you mean here really fly do reindeer really fly well you know I'm asked that many many times and the answer is no they don't fly but what they have were first on Christmas Eve we have magic dust and we feed them some special feed and it makes them very very strong and when they jump they jump high it's so strong that they pull the sleigh and they actually just glide through the air and then when they until they come to the next stop so they don't fly like birds but so in that regard no they don't fly what they do soar through the air so so Oh mom could be fly well they can go a long time depending on a high they go they hold from stop to stop sometimes they can go ours I know it seems strange but that Christmas magic so let me ask you a question what do you know about reindeer [Music] did you know did you know that both boy and girl reindeer have great have horns antlers yes they do that not like those deer in Michigan you know where the doze or the female they don't have them they don't have any antlers but brain deer are different it's just just the way they are so that's something different so what else do would you what let me ask you what do you hope to find for Christmas [Music] a nice present some spot something special mm microscope dude a camera Wow really interesting let me ask you do you like science there and what what did you like to read yes do you like to read science books um sometimes so we can shoot ha ha so would it be ok if maybe Santa brought a book also it's a surprise ok but I'll see what I can do about the microscope I'll do the very best I can all right mom I promise this to you on Christmas morning you're gonna find some Christmas surprises I always promised that to every boy and girl that I talked to do where their Christmas surprise is last year yeah yeah where there's some surprises did you put up a stocking I'm trying to remember no I just read it Oh Christmas tree just the Christmas tree okay we have another caller well I promised you some nice things Merry Christmas we have Camden h-4 from Morrison Illinois goodness all the way from Illinois hello Camden how are you I know this is Camden Camden how are you it's good to see you again now is the Camden you had a you had a little you work you were at a Loomis house for Thanksgiving right Wow yeah and you had a little bit of a surprise with your car didn't you yeah yeah I can and I can and I can't I came to visit you didn't I Camden can you hear me you there but I know I know who you are yes I remember I came to visit and I have a report that you helped decorate your great-grandma's you help decorate put up the trees and the decorations right yeah so let me yes I'm so glad that you're calling tonight are you at home with Mama what's your favorite cookie is what Camden wants to know my favorite cookie my favorite cookie is a gingersnap cookie especially with a cup of Tears like the best thing you know what misses you and my favorite cookie is Camden every cookie yeah so Camden what are you going to now is your Christmas tree up yeah yeah and decorated and are you going to be home for Christmas are you coming to Michigan gonna be home okay I want to know where to bring the presents well I'm very I thank you very much for calling it means a lot to Santa and you keep being a good boy because I know you are what's that Merry Christmas you give mama a hug okay o out there we don't have any callers currently no Co we're just waiting right now but we can just hang out we'll talk about some or dismiss festivities I can tell you about Camden Camden is a is a good his mama and his grandma they know Santa very well they are they always reporting they became at Thanksgiving and they hit some ice and went into a field in the car slid but they didn't no one got hurt and the car wasn't damaged it was really nice of them to call all the way from Illinois yeah I was wonderful and so and Santa came to visit there while he was here because he's come other years and visited me when I am over at the visiting the children at Kerry town so it was really nice to have him call so mrs.