and this is a kid who just graduated this spring so that's an exciting piece for that for her uh from Nana Soto uh he finished our sports medicine program on campus his senior year he took a fire science program as well um so he had one yet two years of sports medicine and one year of fire science all together um and it was a Mountain Institute it was their first cohort of kids they had for fire science and this is a young man who had a chance to get into it just real quick about sports medicine we call it sports medicine they do a lot of rehabilitative things we talk a lot about sports but it's really about kind of applying um the emergency medical treatment to someone who gets injury who breaks the leg who has a a major gash in their arm and they're bleeding profusely so it's a lot of emergency medical treatment stuff right there and so um it fits in great with the fire science stuff he finished his first year there with them um Mountain Institute said skid did great his scholarship them to get into a second semester of classes which finished um I think all the fire classes that YC offers um and then I also chose to scholarship him to pay for his EMT classes for this semester right here so that's an exciting one right there for this young man uh Julio Brown graduated as well uh he was an AG kid he was a big welder he's one of our kids who really works works a whole lot on our farm for us um and yeah I got into the National Guard working as a mechanic and maintenance in there so I was excited there you could uh his counterpart Lathan another young man that worked for the farm Forest profusely got on the pipeline with his dad and um before I knew it he was driving around town he had a nice Dodge Dually pickup man he said he had himself I think he said 35-foot trailer that he was Towing back to somewhere in Nevada to go work some more pipelines somewhere so um and the kid's 19 years old uh Taylor Miller was in culinary arts just graduated and just learned that uh he got enlisted with the Navy and he's working as a culinary specialist for his or his ammo right there so and really there's so much on it we have Miss Daniels kids are on here we've have kids who I think we have Miss Cox I think your son is up here somewhere as well um yes um let's go back to one of the very first slides if you will I'm just going to talk about some of our current kids right now right there so good um so this listing of kids are um these kids are involved in two or three uh CTE programs here on our campus so they're they're really looking to expand they're really career-minded but as I'm looking at this list one two three [Music] four or five just off the top I had like six or seven of these kids are high academic kids who are probably in our Honors Academy classes as well and yet they're here still taking um at least two of our CTE programs right there um and so these this is our next group of kids who are going to fit into these other slides that we see down the road that are are two thousand so in five years from now hopefully we can look back on these kids and say all right this kid now completed all the bioscience these agroscience and now she's working for national forest and she's uh has a great career there um Jason Evans down there you know hopefully he's an auto mechanic somewhere uh killing it with his own home company as well um so there's just a lot to highlight and a lot to be said about the kids who are investing themselves academically with Yavapai College uh whether it's CTE only or also with our our CTE class excuse me academic honors classes as well um it's just kind of an exciting time to kind of look back and reflect on how many kids we have on there and all the great things that they're doing um so that's my presentation just kind of want to give you a quick snapshot of what it looks like for a kid jumping into ninth grade into career exploration classes and launching into our CTE programming and just some of the Great opportunities that come about and greet outcomes yes great question Victor this class is first semester ninth grade so they hit this for the first year in high school did the career exploration yes it's a full year of course okay so so they're all getting a freshman year they are great that's it yes I think it's wonderful thank you so much for everything that goals of everyone else but it's just amazing that these kids are are graduating from high school and they've got it yeah you know the mission for the school and the district for so long would be let's get these kids ready for the careers and getting ready for the colleges right there and um you know this was just off of maybe a 15 conversation with Mrs Daniels and what I know of recent graduates and uh I'm sure all this grows up more so I really uh it's easy to get overwhelmed with all the big things and other things that that can happen but you know got to come back and zoom in on some of these um great outcomes right there so that's that's really exciting for us the resume right now also very wise so I deal with it as a freshman and a lot of teachers throughout campus throughout their High School career will let's update let's update let's build let's build and so get it all the way through any other questions thank you great work president just as a point and I'll this will help Lawrence um up here when you're right there it's easy to hear for whatever reason when you're up here we need to speak I have no problem but we need to speak loudly um because it'll it comes a little uh faint on the the recording so as much as it may be difficult we want us we're gonna have to speak loudly when we're up here so all right item 6C is our security guard discussion Mr Scholl I didn't know there was going to be so many extras up here I just made five copies for the board members and if you guys if you want to follow along make it a little easier for you kind of a lengthy lengthy PowerPoint if you bear with me good evening thank you for having me once again my name is Jeff pizzi I'm your guys at school resource officer through the Chino Valley police department um and I am retiring at the end of this school year um my initial plan was to take over for Glenn at the high school here in an unarmed security position and Mr schull and I had a conversation this summer after Uvalde and that's where this has kind of uh taken off from so just power through it I guess um so basically the goal of having it is basically to provide a safe learning environment for everybody on campus my students my staff members visitors to my campus I also believe having a Safety and Security team is also there to build a bridge not only between our law enforcement and the school district um but other school districts as well I know I've already reached out to Miss Burns with s buyer and offered up some services to her as well um it's designed to ensure that any threats of violence towards our students and staff are dealt with immediate one of the biggest things I tell my teachers is there's a three to five minute response depending on what campus I'm on if I'm at Heritage where I spend majority of my time I'm immediately there to Dr Moody's it's probably about three minutes as I run across the campuses to the high school to territorial five minutes or plus and that's until another officer gets there next slide please um just power through them I was trying I figured I'd have the clicker so I did some research because we talked about doing a study session on this and I started talking to a lot of school districts throughout the state from Southern Arizona all the way to Northern Arizona I learned a lot of the larger school districts have their own form of Safety and Security division most of those have some sort of security officers at their campuses whether they be armed unarmed or semi-armed um and then most of those school districts have also reached out and they've funded school resource officers positions through their police departments that are usually Grant funded and sometimes they rely solely on that SRO like we do here as well next one please so for example basic Unified School District they have a safety security division that's basically semi-unarmed security officers that carry pepper spray they carry baton and they carry handcuffs they're basically a mini Security Department or security department they have their own Dispatch they have their own cars with lights on it that they respond to the different campuses they have security officers on each of their high schools and Junior High campuses um each high school and Junior High also has a dedicated police school resource officer from the police department on campus so they have a police officer that is on that campus and that is their job to be on that campus and not leave that campus their elementary schools do not have an SRO however the security has a roving Patrol so they respond to the different they have a beat per se where they have three or four elementary schools so that security officer rolls around between and handles stuff on those campuses their safety and security overseas truancy currently right now all of our principals handle truancy so that's taking time out of their work to be administrators and teachers to do truancy they're Safety and Security Department oversees all fire drills at their campuses all lockdown drills all their evacuation drills where once again sometimes take the burdens of our principles up having to do that kind of stuff Chandler Unified as unarmed security on each campus Cesaro on campus as well so once again you're dealing with the police department that has the Staffing to put an armed police officer on that campus that's on that campus all day long next slide please uh Gilbert was one of the better ones uh Safety and Security division they're all unarmed um when I spoke to their director and I asked why they weren't harmed his response to me was I don't trust putting a gun in somebody's hand that hasn't had the training and experience and I said makes sense they run six to eight unarmed security officers on each of their high schools three to four at the middle schools and then there are elementary schools they have roving security officers at the elementary schools but once again they have a dedicated police school resource officer at each High School in each Junior High campus uh Tempe Elementary has unarmed security officers they have one to two at each school but they also have a dedicated police school resource officer assigned at each of those schools next slide please Tempe Union High School um has a Safety and Security division of unarmed security officers eight campuses with 11 security officers per campus so they have quite a bit and each campus has a once again a dedicated school resource officer from the police department Tucson unified was the first one that I found that had a version of armed security on their school campus they're the only District in the state with visible armed security that I was able to find I know I've talked to Dr Moody and there's some smaller school districts that I may have missed in Southern Arizona as well but for example they have a 42-member Safety and Security division increasing it up to 50.
and it's incredible that they're reading history and they're reading the things that they read in biology and chemistry the teachers who work so hard with all of our students but to get this group to kill how do you identify which of the castle competencies and ones that you want to focus on are the ones that are most significant Behavior what was that Lord right um we can't forget about that but it's a matter of looking at this voice student voice data seeing what we've seen we've all been doing this for years uh what we know and we know that connection with these kids in particular is important and then matching that with castle and looking where our data Falls and then this one just kind of naturally fell hey let's look at this and see if we can even up that's 60 that's what I should say I think Steve no different than you said it seems like for this particular group of students valuing a subject becomes even more important and more critical I think part of it and correct me if I'm wrong but especially for those of us who have been using this data for a long time now initially you sort of thought naturally it was all about sense of belonging sense of belonging and we do know that obviously that is important but as we've gotten more familiar with the data and as we understand the implications in each of our courses we can start to pinpoint areas where wait why is that still so low how can we really have our students appreciate it in different ways and then we start to see that General increase across the board fantastic her um many of your students English language Learners or is that a different category a lot of mine yeah that's here it's great the tier three um and I know it's because they're access testing these days those are in and out of the classroom um and I know that from there obviously um and that's one part is that one of the reasons it's one part we haven't it's one part and it's probably it's it's a part of why we chose the research-based program that we're using which is a requirement for tier three because it does work on fluency vocabulary pronunciation they've heard words but sometimes they don't recognize them so they need to put those two things together and we work hard at that in my class I read aloud to them that hasn't happened in years in their education and they like that we talked about when Mom Dad Guardian used to read to them we read a whole novel together for the semester and they start giving insight and saying but that's part of rekindling their love right I remember when that used to be that was great we don't do that for many years of education and then um but they start to see those connections between Words which is really important for those I'll toss one more thing out there too Amy uh one of the things that we've done uh is the collaboration with uh we have actually started this past year with uh academic literacy uh one program where we use screen more carefully for kids uh ml in their background um and so they've been funneled into a college prep level class and we actually have a news teacher I collaboratively teaching with a multilingual support teacher in there as well and we have a good success with that program so again if we can support them without taking away the elective that's part of the goal is uh to make that happen and we're halfway through a power program it's important Mark amazing absolutely really great thank you guys thanks for having me thank you so very much thank you thank you good to see you thank you Lori thank you Doug appreciate it all right uh that brings us to our next item which is uh first reading of our approval of textbook recommendations uh you can see a preliminary um list uh that oops preliminary list that marked and put together for us um on the short side it looks like whatever just two bucks just two studies in social studies so uh U.S history and macro economics you'll see um that come again to you in March for a approval in the meantime if you'd like to see a copy of those uh they're in Mark's office display uh you'll also see our human resources report there for you that will be part of the consent agenda just let me know if you have any questions about that we will not need an executive session following the meeting and that brings us to the business section and Sean we have on the audit we do um we as we've kind of mentioned before this year's audit was just a little different because of the change in our accounting uh basis or a method of accounting which we changed from a cash basis to a modified accrual basis there were certainly some it just took a little bit longer mostly because we had to wait 90 days for certain things to run out and then make some judgments from there but uh Britney Jarvis who's our director of accounting and physical Services really did an amazing job working with the Auditors making sure that the information that they were requesting received in a timely manner but more importantly reviewing their notes and I'm very happy to say that much like all of the years previously we don't have anything significant there was no misrepresentations in any of our findings uh our material misstatements I guess I should say and then there were no significant get deficiencies in our internal controls as well so we are going to work on setting up a meeting with the board for those that are interested to meet with our Auditors myself and Brittany as well to go over that in more detail but tonight we are just seeking or asking the board to accept and and file the audited financial statement for the fiscal year ending June 30th of 2022.
so you can just imagine what that is like with the with the two adults and with the complex challenges so I am in full agreement that we have a lot of challenges going on right now at the Cushman school but we have some some plans on how to bring some support in to help each other and then the biggest challenge of all is just how much we want to accomplish in any given day there's so much that we want to get done with our three-year-olds four-year-olds five-year-olds kindergarteners and you only have so much time in a day so that is that is always a challenge but our strengths are their amazing School community and when I say School Community I'm talking about the teachers the teaching assistants the related service providers talking about the district office I'm talking about the school committee I feel very supported and I feel that I know we have the challenges but our family is our PTO our CPAC Our Community Partners all of those things are good and and they bring us resources and and knowledge that really should be celebrated and and I'm happy to say that we have a great school Community the popularity of our program just the wait list alone is continues to be from last year we're still at 40 or 50 on the wait list we just opened the window for the new preschool this year and we already have the applications pouring in so the popularity of program is is a strength the resources that we've been able to bring into the schools whether it's through the District budget or through to our partnership with Alan Sean Feinstein it has been amazing and I I know that we say that every time we come up but in less than two and a half years I think we're at thirty one thousand dollars that we have brought in through Feinstein and with that I just want to kind of ramble off some quick resources so you kind of where's that money going so if you came to Cushman and looked at the the playground you would see a brand new Sandbox you would see the brand new Early Childhood play structure in the classrooms the teachers we constantly brainstorm what is it that we need we have sensory items fidgets chewies alternative seating crash pads and bean bags all kinds of sensory equipment for the kiddos sound reducing items we just got things for the bottom of the chairs trampolines dividers nap mats software for communication purposes headphones storage units we just recently got multi-cultural resources and crayons um we constantly are looking like how can we spend our money and how wonderful was that to be able to um think that way so here's how we have fun most recently last week we had our 100th day of school children in elementary appreciate and count each and every day that they come to school and the 100th day happened just um last I think it was the last week or the week before and here are some friends that dressed up to look like 100 years old we had other friends count 100 things and put them on their t-shirts we were friend counting dinosaurs on his and another friend that says 100 days of bugging Mrs Condon and he's got bugs all over his shirt and bugs in his net so um a fun day the kids love these kinds of days we had the opportunity to host the Special Olympics young athlete's day and we had Mr Capello and Mr paveo Miss Phillips we had the high school unified team and our SRO officer along with some local police all come together and supporting our preschoolers and it was an amazing day just two quick pictures I wanted to share with you a little friend going through an obstacle course another friend climbing the climbing wall and I love this picture with Miss Paula our newest custodian because there was a former meeting here where she stood here and everybody said everybody knows Miss Paula and then how lucky we were at Cushman to have her come and join us and that is absolutely the case everybody knows Miss Paula she is on it the minute something is requested of her she jumps in she helps out wherever she's she's needed and I think that smile just shows you that I think she's enjoying Cushman as well some more friends at the unified day where we have officer Amanda helping a friend with Mrs Spicer and we have some related service providers there with some high school support people it was an amazing day and I said can we please do this again in the spring because it was just so much fun so I wanted to share with you um a little bit of one of one of our community meetings looks like and I want to tell you that this community meeting was to celebrate our Bucket Fillers which you've heard about before through our PBIS program but also we wanted to focus on character traits of Bravery sharing caring and kindness and at a previous staff meeting the staff and I were I had given them a task where they were getting together in groups and they were acting out the skit and I thought that I made it clear that we were going to do it at a community meeting and the day of the community meeting all of a sudden I hear that teachers don't want to do this they have no desire to get in front of the kids to do it I'm like oh no today's a community what are we gonna do so we switched it on a dime and we just said we'll just see what the kids can do so you're going to see a little bit of some kids trying to show what bravery would look like and caring and sharing and also we had these very special capes which was new to our community meeting and one of our teachers had suggested at a staff meeting that we needed to kind of like up it a little bit besides just coming up and getting your certificate let's do something more celebratory so you'll see what the teachers came up with oh [Music] foreign [Music] foreign [Music] thank you [Music] foreign [Music] whoa all right turn around you guys got your bucket filler awards today can you each tell me one thing that is kind by can you tell me first um Adrian you got a bucket filler award today what was it for [Music] you did you get it for kindness yeah are you a kind friend yeah [Music] my house you're so kind and Kennedy what does your cape say let's see oh yours says kindness too do you do kind things for your friends do what's your favorite kind thing to do my cousins recognize your case oh those are amazing you were just recognized for being a bucket filler for sharing can you show us your amazing sharing Cape whoa that's awesome all right turn back around what kind of things do you like to share with your friends [Music] that's amazing can you do that Superhero pose one more time whoa I'm super sharing [Music] so we hold the community meetings once a month almost once a month the last Wednesday of the month see if I can see okay so we are Feinstein Leadership School I've mentioned that now we're going to hear some students and this is not scripted at all and they're going to talk to you about um Feinstein some of the things that we do this is our kindness tree um they're going to talk to you about coins they're going to talk to you about being Bucket Fillers and what they like about the Cushman school they're also going to talk to you about global play day playing is very important at Cushman preschoolers play three times a day and kindergarten plays twice a day but we had a day where we just played all day hi my name is Phoebe hi my name is Kylie hi my name is Jackson welcome to Cushman we're going to tell you all about our school um when you get a kindness coin um you help other people when they fall down um or they have a bloody nose you can go tell their recess Monitor and if they fall down then you can help them pick them back up when we are not we when we do kind of Deeds we earn them because we do kind why is it important to be kind because that's really that's taking that's a bucket filler and taking care of others and taking ours taking care of our school wow care of ourselves you're right is Cushman a very kind school yeah do you have kind teachers and kind friends yes that's fine because I have friends and and and I got away from my house for a little bit and I and sometimes when I fall my friend Isaiah and some other friends help me up and I'm really I'm I'm really proud of them and I want them to be all Bucket Fillers wow can you tell us about your teachers my teachers are always awesome and and they and they keep and they they take care of us oh do they make learning so much fun yeah what kind of fun activities do you get to do we get to do GT and we get to do this we actually do and then we get to do we um and then we have recess do you play games I play football oh fun and then I want and then and then that's all I want to say that's great Community meetings tickets for being kind um and being hopeful and Dr Dale sees um those people on the cameras and she's like oh why don't that person get a ticket and the other one wow and do you learn about things at Community meetings as a whole school yeah what kind of things do you learn about what are those words that we saw on those capes do you remember them oh I know no I just don't want to see them oh go stand with her you can tell us all together let's see what we can remember kindness sharing sharing [Music] braveness bravery good job and this one that's fine right yeah it starts with a C Karen caring great job um it's called the kindness tree because you deserve being kind I'm gonna get out of the line and we have Kylie um Vivian no that's Henley oh yeah Kenny Vivian Thomas is somewhere we have animals how do you think it makes These funds feel when their names go up on the on the kindness tree oh Jack Johnson yes do you think one day your names might be up on that wall for making kind choices yes and the cut it's because there's a tree right here and and then these are Hearts oh and can kindness grow like a tree yes we can grow kindness how do we grow kindness we be kind to others yes we actually do and these are falling leaves but they have names on them they're beautiful so um on Google School play day you get to play all day um but you still need to eat lunch and go out for recess but you get to play all day and you don't have to do phonics and you don't um and you don't need to do and you don't need to do Gigi do you think your brain is still growing even when you're playing yeah and you're having fun and we get and we get um we get to skip um Gigi and um and we get and we got to play with new things that we never played before like um games and um and the hot cocoa stand and and one time it was a half a day and we did that so it was even more fun because we yeah we even got to go home early yeah on the play day and just like we dress up like old ladies on the 100th day and then we get to have some fun how special there are so many great things going on at this school so we love our school so that was really I mean it's not it was not really practiced at all and I thought it was just lovely and I thought that if I brought them here they might clam up and not be able to to speak as eloquently as they did I think that you know the The Talented committed and dedicated hard-working staff that we have at Cushman School tries to keep the smiles on the kids faces every single day and I think that they're doing a fabulous job at that and I think our kids are happy and I think we celebrate you know playing as as we should at our early age and thank you thank you thank you any questions from Miss Daly no I just really enjoyed the presentation yeah hearing about everything Cushman little ones are good okay good thank you Dr Daley okay next on fun stuff FY 24 budget Mr Kylie thank you Mr Nance it's a tough act I was just going to say you get to follow this I think I need those three to present this budget would be a much more entertaining presentation for sure give Ben a minute here perfect thank you Ben appreciate it um so thank you all for the opportunity to talk about uh the fy24 proposed budget so we prepare the budget in collaboration with the school committee subcommittee on budget uh all of the the schools and departments it's a need-based proposal that was is a process that was submitted by the schools and departments and then compiled into a big picture look at what we need as a district and then we've been you know obviously have to prioritize that um the wrong way there you know at the end so just to remind everybody the mission that drives Us in this budget preparation is our mission statement which is to provide quality education for all learners we try and balance that with a number of guiding priorities that you'll see reflect our actual proposals I'll just briefly talk about these so to maintain and enrich quality programs and support services enhance the use of technology and teaching and learning maintain reasonable class size enhance curriculum instructions and assessment support all Learners address social and emotional learning and mental health and support staff professional development to enhance student learning so this is sort of our big picture where we are with this budget proposal so for fiscal year 24 we're proposing a budget of 51 million 913 526 dollars you'll see the breakdown there the Big Green Piece of the pie is the instruction category it includes salaries of teachers principals teaching assistants substitutes other instructional staff instructional technology professional development special education services books supplies that represents 75 percent of our budget oh are we okay there Ben thank you the other services portion is the next largest percentage it's oh it's the purple piece of the pie there that is includes Transportation attendance Health Athletics other co-curricular activities again 12 of our budget next largest is the yellow piece and that is maintenance and utility so that would include our projections for utilities our custodial services and maintenance of the buildings and grounds it's seven percent of our budget the next largest piece of the pie is actually out is outplacement tuition so that includes special ed tuition payments that we're projecting for next year that's four percent of our budget that's the uh kind of RNG sort of piece there the last piece is Administration so that would include the District administration administrative technology and legal services that's two percent of our budget so we're pretty consistent with um these categories in terms of where we were last year in the fiscal year 23 budget of the current year but this this will show you both the change the change from fiscal year 23 to 24 in our proposal so instruction increase is 5.4 percent two million sixteen thousand four hundred and sixty dollars in our proposal so that includes contractual obligations like things that are um already going to happen regardless of our collective bargaining which is ongoing so things like teacher steps longevity um things like that that's about 524 thousand dollars that's about 1.1 percent of the overall budget we also have a provision for settlement of the collective bargaining agreements for fiscal years 23 and 24 included there we have some savings from retirements but a very low number of retirees this year which people just people want to uh want to stay I guess and and keep going so we appreciate that we have our proposals also 10 are mostly all included in this line so I'll talk a little bit more about those afterwards the administration increase is 6.7 percent it's 58 745 3.4 percent of the 6.7 is in relation to projected legal costs for next year 3.3 percent is related to contractual obligations maintenance and utilities very small increase point four percent fifteen thousand eight hundred and fifty five dollars we're really banking on the fact that the town has some favorable agreements with utility companies and with the solar agreement to sort of control our costs which benefit us certainly more than the the resident um you know who who doesn't have those long-term contracts so we're banking on that and all the efficiency work that we've been doing to really sort of hope that we're essentially level funding maintenance and utilities for next year other services this is our our second largest increase nine percent increase this is in relation to transportation for special education and homeless students right now we're lucky if we can find someone to provide transportation for a new student so it is a very challenging environment for school transportation there's you've probably heard there's just there's no bus drivers and it's just really between that the the fact that Vehicles vehicle replacement has not you know they're just not available um and um gas prices as well they have really unfortunately impacted that area of the budget mm-hmm tuition so this I'll talk a little bit about we've level funded this but part of why we've been able to level fund this is in relation to a proposal I'll talk about on the next slide that we're we're excited about so the overall increase in the budget proposed right now is two million five hundred and thirty thousand one hundred and twenty dollars or 5.1 percent sounds like something good just happened in the basketball game yeah um budget recommendations so we have recommendation for one ell teacher uh built this is built into the instruction category previous slide I'll let you know a little bit about why we've proposed that so we have there are different categories for English language learners based on their needs we have 35 foundational level ell Learners they are supposed to receive they're recommended to receive 90 minutes a day of service we have 26 transitional level ell students in the district who are recommended to receive 45 minutes a day of of service that is actually it does sound like a lot it's actually relatively low incidence then Dartmouth is a low incidence Community but the fact is that there is no way that we can meet those recommendations with our existing three ell staff in the district in fact adding the CLL teacher will not allow us to be fully meeting these recommendations but it will be a step in the right direction and we prioritize that here I mentioned the tuition category on the previous page so we in Dartmouth we have a responsibility for students up until age 22 with special needs and we are proposing a program to serve those students in-house we've not done this before previously students would be tuitioned out to one of the one of the programs in the area typically a collaborative program we for a number of reasons we think that an in-house program with opportunities for inclusion and an environment that students and families are familiar with would make sense for us we believe that next year we would likely have four students in this program there would be a savings that's not why we're doing it but there is a savings the tuition out would be somewhere between 55 and 60 thousand dollars a student we would be proposing within this budget to hire a teacher and to teacher assistants to operate this program we'd also have materials and other costs and and modification of space would be housed here at the high school which again offers great opportunities for inclusion we really uh really are are prepared to focus on this it's been a few years in the making it's been a discussion going going on now really even during the pandemic that we were targeting it so we're hopeful that we can we can get support and move forward with this we also um in relation to what Dr Dale was discussing have a priest a new preschool class proposed so Dr Dale mentioned that we have two slots open in preschool right now we have between 6 and 13 students reaching age three between now and the end of the school year and we only have two slots we need to have room for those students and because of the numbers we absolutely need room for those students for next year so we're proposing to add and add that class in fact we've already posted for a position just to try we've actually posted for teacher assistant and teacher position to attempt to figure out what we're going to do for the rest of the school year because we have we have some time like I said we have 6 to 13 students that we believe would qualify at some point um you know during the next few months so we've built that in here and we've also built in a 0.2 that's basically one day a week physical therapist into the into the budget our current physical therapist has a caseload of 52 and 52 students and we are hoping to be able to uh change that this is always kind of the sad slide um it reflects the requests from the schools and departments that weren't incorporated into the budget so included in this list are requests that absolutely would have a positive impact on students we're confident of that but at this time we were weren't able to um fit them in to the to the budget request if we had our budget request would be an 8.8 percent increase we are proposing supporting quite a few of these positions um and and initiatives through alternate means we're fortunate still to have Sr funds available to us through September 30th of 2024.
so the funding amount that we are requesting to get approved for this year is 9.545 million and we will be going through I did want to know one more thing and this is a different set of pie charts but you'll see if we look at the five-year request Cheshire High School is about 14.6 million of the request dot is about 12.5 million or 24 Doolittle's 13.4 million Highland relatively our newest building 6.25 million then we have about another 6 million that we're requesting for district projects so this is really what I wanted to note here this capital budget does not assume any requests for Chapman Norton or Darcy because those three buildings will come offline when the two new schools that are planned to open in August of 2026 are built and I'll also note that in this request we do not have anything included for central office or the humiston building so you know the idea is to try and continue to maintain these buildings but we haven't requested any Capital funding for any of those buildings so that's really a high level overview okay yeah thank you Andrew yeah just real General then with regard to the with regard to the new schools um is everything in there going to be pretty much warranted so that we're not going to get hit with something in the next five years let's say it comes on and online in two years five years down the road I'm not talking about light bulbs or anything is there anything that could go out to referendum that's like that's not warranted that could be a problem it's a good question and I mean I'm going to say in general you know when you build a new building you've got 20-year life expectancy on the major components so I I wouldn't expect to have anything included in the capital budget after those three new buildings are built for that period of time okay Jen so it's I guess that I guess my only comment then is uh just talk to the attorneys or whoever it is and just mention you know I'm sure they have it as a concern they'd be aware of it but we want to try to minimize anything that would not be warranted for at least 20 years because these numbers there's more stuff to do with the schools so anyway that's it thank you you're welcome okay there's nothing further I'll move into the really the the detail review here and you should uh see on the screen you know what is a the first part of a four-page spreadsheet where we've laid out every single one of the capital requests and we've sorted these in a priority for the money that we're requesting in in plan year one so if you could see the column one two three the fourth column from the left um there's a rating it's a zero one two three zero being very high one being high two medium and three low and as we go through I'm going to ask you know certainly Mr clivette and Mr bombero to you know add a little bit of description so that the the members of the planning committee know that some of the details behind why we're asking for this These funds and then as we go through I do want to highlight that the ones that are highlighted in big yellow those are new requests that were not in a previous capital budget and so you'll note that the first four they're high we um didn't necessarily have time to plan for these which is why they became new requests that were asking for money in 23 24 the first year of the capital plan so first one is Dodd Middle School boiler replacement on the Park Place side you'll see that we've we've prioritized this as our top priority it's a estimated 600 000 request um what we're doing there is we're replacing two boilers and Rich I know that you have a lot more detail on this so you want to give us kind of an overview why this is you know become important um as kind of quickly as it did yeah I mean over the past I mean starting from the beginning when that uh section of the building uh was uh constructed and that was the courtyard enclosure which included uh I believe uh Library modifications and then the addition of the science uh classrooms um the boiler room itself uh was built very close to the water line so it's the the natural groundwater line um that permeates you know in across everyone's property and it must have manifest itself pretty early on because included with that construction was the um the addition of two I think they're 1 000 gallon an hour uh sump pumps that are located in the boiler room and that handles a ton of groundwater which keeps that end of the building dry unfortunately you know as with all groundwater it eventually permeates uh the concrete foundation and then Wicks into the interior of the building so over the years and I'm talking you know over 15 to 20 years that Boiler Room has seen a high level of humidity which obviously doesn't fare well with uh anything made of metal or cast iron so in addition to the normal wear and tear on the boiler from the inside the exterior components of the boilers have also degraded including uh the gas trains uh the circulating pumps um any ancillary system that's associated with the boilers in the last few years we've been dealing with Co leaks coming from the segmented cast iron boilers we've dealt with that just recently right before Christmas gas leak coming from a bad valve on a gas train um it's just old it and it just it's time for a replacement for the interim we've replaced what we can and we're actually at the point now where we're using furnace cement to keep the segmented cast iron sections plugged up to prevent Co from leaching into the building so it's certainly time to replace I think it's a good opportunity to replace those with uh some more energy efficient condensing boilers smaller footprint incorporate vfd into the hot water circulation uh to gain some uh some uh Energy Efficiency so on and so forth so it it is time and I think if it weren't for the fact that the envelopes or the boilers are in such bad shape um I think that's the primary reason why this is a high priority Rich are they going to go back in the same room with the moisture issue so over the last summer actually um we epoxy coated a good portion of that Boiler Room which substantially reduced the humidity uh the next phase will be to do the frost walls or side walls so I I have been uh we have been doing some activity uh in the in the background uh tried to eliminate the moisture in that area we've also purchased uh heavy duty commercial grade dehumidifier uh that's also been helping so I think with um the waterproofing um you know um tasks that were performing it's going to help alleviate a lot of that all right Tim you have a question yeah yeah I just want to try to get this straight in my head um the notes that are in here say 30 year old right B Smith and I thought you had said they'd been in there for about 15 or 20 years the building the building was built uh roughly 2 000 so they're 23 years okay so they're not okay so all right I'm just trying okay so they're not 30 year olds they're 23 year old and they've been there for 23 years yep okay thanks for picking that up Tim I'm sure you know the things as we go along here too yeah no no that's fine I'm just trying to write because this really sounds kind of ugly for a whole bunch of different reasons so um so that we you're basically saying this needs to happen now this is not I mean there are times when I want to just kick stuff out if we can you know crack sidewalk could be kicked out a year this is something that you're saying needs to happen now yeah I mean there's there's yeah I mean there's there's a couple items that you need to have you know School in the normal course of the day uh and especially during the winter it's true that you need heat so I mean boiler plants are you know I think we've made uh real a real real a lot of progress over the years and modernizing our boiler plants uh this is Todd Todd in the high school are are two of the last that need to be addressed we're we're in good shape apparently everywhere else right how much of the building does these units heat so that particular boiler Heats all that 1996 section plus the 2000 section so it's all on that circuit it's roughly uh 40 of the building the library also um I think the library is actually split okay yeah so this is one of those that you know we've got uh you know more than a a comfortable degree of risk if we don't start working on the replacement that's the best way to describe it it's just not worth it if we're going to have to do it in a in a couple of years anyway let's not take a chance and then I will add that which we we actually lost um these boilers temporarily last weekend right yes yep Unfortunately they had a high fire low fire issue and that was basically on the boiler control side trying to keep up so we although we did have hot water going through the facility it was at a a much lower temperature so we did have some issues we fared a lot better than Town Hall did but nonetheless it's a concern that uh that we always keep an eye on ma'am do you have a question she's muted sorry I thought you said Tim nope Sam here he got his who's got one for the night um the the price tag again then remind me we're we're moving this if we approve it has to be on referendum right because it's above the 500 threshold yes the only thing that I'll throw in here and I have no idea if it's going to happen but you know the all the board members planning committee members know that we've asked our legislators to try and um legislatively commit to providing reimbursement on HVAC projects they did it for you know projects that were appropriated last year and we we applied for Grants but that hasn't been extended to be a permanent Grant if legislatively that doesn't get approved then we would get reimbursement and our reimbursement rate is 50 then actually it would not have to be a referendum item but as of right now yes it's a referendum item when would you even know that by the end of the session yeah when the session ends in June yeah um the you know the I guess depending on when the council actually takes up the capital budget for approval um last year they did I believe in in May but in some years they don't do it till August so I guess it depends on when the council takes up the um the actual capital budget and and you know I I'm just kind of thinking this through Andrew if if the council does approve even in May those items don't go on the ballot till the following number so if there were legislation passed in June that could come off the the ballot but there's no way of knowing whether or not that's going to happen I certainly don't have any insight other than the fact that we've asked yeah I think it would be great for the district if you know if we didn't you know move as many as HVAC projects along if we knew we were going to get reimbursement yeah um the other thing I'd like I'd like to add is we're currently soliciting uh proposals from design professionals and included uh with that is a conceptual construction cost estimate so it potentially could be lower um that's 600 000 obviously is you know an estimate a marker based on the previous spoiler projects that that we've completed but ultimately um once we have a conceptual cost estimate we'll be able to hone in on the on that right number and which could be lower anything else in the boiler okay um yeah I just want to make sure that we're taking we're this is a lesson learned so as we move forward into new schools drainage and stuff this is this is going to be part of the discussion yeah then okay got it thank you freshwater management Rich do you have an idea as to when you'll get those exact estimates in and I'm just trying to get a sense of differential now yeah Dan and I are currently uh interviewing our number one number two designer picks so um I'm it sounds like I could possibly have uh you know once we have a design professional under contract you know they're gonna have to come up with at least a schematic design uh probably around the May time frame so there's really no time to to really push this off just a little bit longer to try to you can always push it off get a sense of what the legislative decision might be because right now it's so premature because it just started I don't want to make any decisions at the moment but I I understand the the timeline that we're under too to make sure that it gets onto the referendum yeah and I I think and I understand everyone's concern and I apologize for it kind of being a last minute uh we're trying to avoid having to do this as an emergency Capital um based on our inspections this past winter uh you know and the the the events that occurred with the CO leak and the gas leaks you know we took a deep dive on existing conditions and then found that you know we're in a lot worse shape than we had originally assessed so that's the reason why we're we're kind of putting uh an extremely high priority on this particular replacement okay all right one down the next one is uh the planning committee knows well that we've engaged with antonazi and Associates to examine Doolittle and Highland um and find places including the possible installation of Portables to expand our Elementary classroom spaces we don't have any work product from antonazia yeah we and we won't have it for you know another couple of months but you know we we decided to put uh 550 000 split with 300 000 in the 23 24 Capital year and 250 in the 24-25 capital year just so that we have a placeholder in case we need to do something pretty quickly over this summer to accommodate more students so that's that's the request you know it's not at the referendum limit if you know that's one of the concerns but you know we can adjust the number but I needed to put something into the capital plan for this keep moving yeah I just today we want to comment on that no yeah I mean no just keep moving then what I'm thinking is as we could kind of run through these you know get some comments then when we got to the bottom line you know you the committee members can decide do they want to move stuff you know to a future year and reduce the the bottom line or increase the bottom line so you know at least I have a sense of the the key ones we wanted to walk you through the next one is over at Highland you know this is a hundred fifty thousand you know for two years to do repointing um you know take care of some of the you know the exterior on the mobile classroom that we have out in the back Rich you want to give a little bit more of a picture yeah you're uh you're pretty much there uh the Highland is built I mean primarily brick facade and then uh ifasoffits which also is Incorporated in the main entrance uh canopy um all of that all needs to be reworked it has essentially hasn't been touched for half a century and it's starting to degrade significantly so um that needs to be the address sooner than later ultimately the exterior for the mobile classroom those wood panels have a very short life so that'll need to be at least the skirts will need to be replaced so there's some monies allocated than that with most of our buildings being masonry repointing is absolutely critical in ensuring that you know the the utter perimeter or the outer envelope of each of these buildings remains weatherproof and watertight that's uh absolutely critical not only for uh the occupants Comfort but but for uh indoor Environmental Quality as well you don't have to sell me an envelope there we've done some of this type of work at Dodd and the high school the last um few years and if you don't take care of it now it just gets worse right so that's this request next one I know we talked about this in our first meeting but we budgeted 250 000 for roof ladder replacement and installation uh this is an OSHA requirement that's why we we coded this as Code Compliance um and I Know Rich one of the questions was gee that that seems like a you know high high dollar item to replace roof ladders but we're talking about a lot of roof ladders correct yeah there's a significant number there's uh half a dozen at uh at Dodd probably another half dozen at Highland and it's not a matter of replacing them with a uh fabricated rung ladder like uh our fathers used to climb up on a roof on today OSHA requires that they're uh inclined what they call the ship's ladder so they're basically like almost like a set of stairs to go from one section to the other and uh you know this is uh this this came about um you know in the ocean's efforts to try to eliminate you know Falls and and uh you know the associated costs and uh people getting injured on the job um you know trying to climb these ladders um if anyone wants to ever try climbing these ladders I mean I can consider myself relatively physically fit although I'm carrying a little bit more but climbing one of those rung ladders 10 12 feet up straight up the side of the building um is a little bit of a chore so um if you want to get a uh uh a first-hand uh witness it firsthand on the difficulty how it is to go from one section of the roof to the other and it's an important factor in trying to promote preventive maintenance as well you gotta you got to make it accessible for the technicians to safely mobilize from one roof section to the other so it is important and it is expensive unfortunately if Richard just if you can let the committee know if we if we prioritized you know the ones that you had to do first can we maybe split this 250.
and we had two objectives obviously to shift off the high grade loads and to begin to get people used to to public the younger books to public transportation okay and so you just started so this data is going to be shortcut yes we we should have data at the end of the semester thank you questions Senator Richards thank you um in the bill it talks about may help develop Transportation on the big island what does that mean well we are working with the helion program um and the challenge we have is the routes I think that's the problem because we don't have enough bus service and the bus the bus is on the Big Island right now are no fair for the next I think two years at least and so because there's a concern for federal funding being impacted but so we're talking about development but what does that mean because we're on a new bus routes are we talking maybe share rides or what are we talking about we've done share rides we've done paid for uh mileage the next big step especially for those communities that don't have the frequency or the routes is adjusting the Bell schedules of the schools so we can align more with the pickup and drop-off times but that requires working with the hsta in the schools because it's a little more Advocate some of these families the older kids go home and watch the kids Athletics comes into play so we're we're trying to figure it out now it's a pretty intense mapping program and then we would fill the gaps with the routes that we have we've done an incentive for getting more drivers but it's a struggle to get drivers William CDL um not enough CDL Drivers Across the Nation correct that's a problem so and so I'm really curious about development because something come from helion we worked on that for a year and a half and they're doing all they can and I know that for a fact but the problem is it's a big island and we don't have the frequency of buses and that's what we're running to the issues the other thing we're looking at is 15 passenger vans yes that's what I was curious it doesn't require CDL license and it's requiring working a little bit more with the community on that so uh but we we're looking at acquired 15 passenger vans I assume you have to try a little pilot project someone can you get what you're working on right now okay I appreciate that thank you chair thank you Randy question um so right now the there are I think kamiki High School does have a different bell schedule do they still I think what it was to address one that issue with the we've got like two or three schools on an adjusted Bill schedule it seems so what does it take for the for the schools to get in with Justice Bill schedule it takes uh working with HST it's taking a look at what kind of ridership we're going to get because of just the scheduling of Athletics and all of that so how long is this process uh we've already started part of it um we have a what we call routers guys that watch the routes and the load capacities so probably at the end of the school year when we get this collection of data we'll have a much better understanding of what the ridership looks like so if you purchase these 15 passenger vans who are the drivers um in most in the past while we looked at mostly As the coaches the Athletics feds they were using the buses to move the sports teams around you know the smaller teams the volleyball stuff like that the challenge we're going to have is making sure the drivers are qualified their driver's abstract is clean uh and the willingness to do it um so that that's where our challenge is going to be who drives the bus or the van so would this come before after you purchased events oh it's runs parallel roads we're looking at them now and we're really working through the principles in the complex area superintendents and also my understanding is that the doe I guess this would be the degrees policy that we cannot mix ridership on the school buses so this the elementary kids can't be picked up on the same bus as the intermediate or high school kids correct correct so is this the same thing going to happen for the 15 passenger van um possibly I mean it's really the Gap right if you got high school kids and elementary school kids could be a little challenging for us not that they're going to challenge these kids but it's it's the an easier standard to maintain keeping them separate so that policy is really a deal in policy or is that another policy uh I've got to check with the the National Standard and then would be if it's a doe policy then have you looked at maybe allowing a mixture because I've had a question from maybe two parents saying that the school bus goes right past their house but they're not their child is not allowed to ride it because it's for high school kids only we I will tell you we have had mixed age groups where we have a monitor on that bus to kind of manage that the driver's job is to drive correct yeah not stop the stuff so we've had uh monitors on that but that requires some volunteer and some something I'm just getting people to help manager kids on the bus well we we have we have done it with a monitor of the bus yeah but so have we looked it into that further to see if there is a um if we could be getting more kids on the bus if we did that rather than purchasing bands that we may know how to drive this our first goal is to maximize the seat capacity on the bus and that requires uh we we had a challenge this year where like you said the bus goes by and there's nobody sitting on the bus but they have to make a reservation so we don't over capacity the bus and some of the kids some days don't ride right and sometimes you don't write for three or four days we went for an opinion if we could take them off the bus so somebody that really wants a seat can get on and we have a an opinion that we can't kick most of us yeah I guess that would be difficult to do and most parents or even the high school student will not be calling in to tell you they're not going to use the bus because they don't know probably until right before they meet rights of us so I understand but that is an issue yeah but we're we're working on it and thank you for your reminders that we should step it up a little harder thank you Brandon Senator just to follow up though but you know an empty boss I can see some don't show up and yeah you know three quarters full or but I've seen standing on the corner holding size I've seen empty buses so I mean I'm not sure that everyone on that bus decided not to catch the bus that day you know what I'm saying so there's some issues there that I don't know that so we're about to introduce what is called an RFID Card which really is an electronic device that really measures ridership of individuals whether you're taking the bus or not and that's going to give us more debt but then that product uh that program is is focused more on West of water right now we haven't launched it yet but we're pretty close um we're having a hard time reading bus drivers now are you expect to get drivers for these deaths because now you're going to need more drivers for less amount of seats right yeah they're going to be actually uh School staff members so we tried something remember a Enterprise had this program this van share program so we try to get Enterprise engage with them but they don't uh they didn't want to engage with that program so the parent would have the van they would take the kids to school we looked at a hub and spoke concept like Kamehameha schools brings it to the park everybody bring their kid there we jump them on and we drive them and then the parents could have the vents on the weekend or other times but for some reason Enterprise didn't want to do it so we're trying to replicate that concept but we can't use parents for State assets like we would we were purchasing so we're trying to talk to staff School staff members How We Roll that out we're not there yet but the problem we have is getting the Vans right now it's backlogged for like 12 months [Music] yes absolutely to do that yeah because then there's reliability right well I I hope so supposedly they have to get to school too yes and they get use of the bag um no no you can't know where to stay that's it it has to be part that's why we like the Enterprise program because they could use the events for the Enterprise didn't want to engage okay well I just hope this is not a program we're going to invest in these lands and then find out that it's not working and we're going to have in advance oh you know what I'm saying you tend to do that all the time so yeah this this one's a slow rollout right it's not for everybody some of the schools have requested and the the ones that that we will uh is a mostly is the rural communities that are far apart Honolulu we don't see a heavy use for that because we have the bus service that is pretty robust but the rural community is a tough one those are far away as of September 2022 how many vacancies on bus positions over a hundred positions and we continue to lose and the problem is we we lose a mid-school year and we that's when we're adjusting routes so you're not purposely leaving these these positions because according to the Democratic party caucus this year yet 150 of the 700 bus driver positions are not dated on September 22nd despite efforts to inclusivate and providing Improvement incentives no we don't we we want to hire these guys I mean because what we end up doing is we lose the driver we've got to shift the routes and that route goes blank we want we need these drivers we want these drivers but it's a challenge and you know it I think being out in the middle of the Pacific exacerbates that because on the mainland they can always drive across County Line and yeah service each other we're a statement system it makes it more difficult well I wanted to ask you um regarding the bus passes are we getting a discount from the city and we're paying for the price um I think you know the answer we're not getting a real deal just wanted everybody to hear it you know because Hawaii is different we're the only state in the whole Union where the county does not pay anything into the education system which is why it costs us about 25 of the state's budget to support hului schools so just asking the counties for a deal on bus passes it seems like such small like previous director of that department did ask um but can we get the governor to ask or somebody else we will certainly do that can we take a bill everything's phone and then tax money we're all in need of cash so thank you very much thank you okay moving on to Senate Bill 531 relating to education authorizes the school facilities authority to appoint an executive director and evaluate their performance annually to justify and hariuchi good afternoon chair kirani Vice chair Kim and members of the committee Deputy Attorney General Andrew has set forth in our testimony um the reference to the authority having the duty to appoint the executive director of the SFA might be confusing because it's a reference to an entity so to address that we're suggesting that in the amendment to section 302a-1702 B the word board be inserted so that it's clear that the SFA board is the one to appoint the executive director also the amendment to 302a-1702b regarding the annual evaluation we don't think that that amendment is necessary because the annual evaluation for the executive director that responsibility is already um um is already the duty of the SFA board in 1704 C2 so it's not needed in in 1702 B thank you as members questions thank you thank you I have no other testifiers um they're just going to start another confrontation because we're you know we're not into that thank you I'm going to ask for resignation okay questions yeah questions answer on this um the school facilities that would be agency school facilities agency here I guess they don't care what we do with the building But but so nobody can speak about school facilities okay are they even up and running yes and Scott Fuji I guess I can we completely ask for um an accounting of how much funds are CRP funds are encumbent because it's up to them to send it right 200 million is my recollection from last year it has been a comfort and what are the projects and are they going to be able to some of the projects and how long they've been there because my understanding is that projects there for years and then now we have a new set of CIP that's going to last in 2024 are we going to be able to even and oh yeah we could get some answers to them um thank you Senator we'll make a list of the questions okay foreign [Music] agenda Senate Bill 1443 relating to asthma authorizes a Department of Education oh that's why I don't have sorry [Music] um okay recess reconvening the committee on education we are in decision making for our 3 10 pm agenda and the recommendation of the chair for Senate Bill 692 will be this is relating to the Department of Education to support wide-ranging initiatives for Student Success recommendation is to pass with amendments adopting testimony from doe to blank out the Appropriations as listed on pages 2 and 3 and also some technical and non-substantive amendments members questions pests with amendments chair Bull's Eye share about Zion Senate Bill 692 senator [Music] Senator Richards aye Senator Favela all right can you Vice chair we'll vote no because I want to make a point to dnu that they really gotta clean this up and look at this assessments and uh you know we're interested throwing in more money than we still have issues um your measure is adopted and enchant thank you for Senate Bill 260 relating to Career and Technical education recommendation of the chair is to pass as is cheerful side one two Senate Bill 260 pass unamended with the four members present anyone voting an opposition and we're going with reservations you're not the numbers who are measures thank you recommendation for Senate Bill 971 is to pass with amendments which are Technical and non-substantial this is relating to the student transportation um bill Senate Bill 971 pest with amendments chair bull side Senate Bill 971 with amendments any no votes any reservations here in non-4 members president voting Iowa Community thank you for Senate Bill 531 sd1 relating to education and school facilities Authority the recommendation of the chair is going to pass with amendments thrown up by the Attorney General so Senate Bill 531 sv1 pass with amendments I mean remember president voting no only members for supporting reservations here in non-four members president member provisions thank you that concludes this agenda good afternoon convening The Joint hearing of the committee on education and committee on Health and Human Services for our 345 PM agenda although it is now 4 15.
I've just taken those hours times their rate at the end of the year then if you roll over to page 12 we get to our early termination benefits or our early requirement that first paragraph just kind of discloses what our policy is that second paragraph talks about the total amount we paid out on behalf of our early retirees and during the year was a little over fifty thousand dollars and then we're just required to disclose those future payments that were currently agreed to based on those people that have taken advantage of that and as you can see it's listed there down below uh phone number eight and nine pretty picky kind of footnotes eight deals with risk management we mitigate our risk of loss through the purchase of insurance that one doesn't change much year in year out same with Bitcoin number nine contingent liabilities always the possibility if grantor could come back three four years later down the road say hey you didn't spend that money howling Vision I mean you actually owe us some of that back so they're all in that contingent liability that they can come back and request some of that bad footnote number 10 is our inner fund transfers and one of the biggest things to take away from this one is just that all of our transfers had statutory authority to be made footnote number 11 is our contingency window and this is just on that covid-19 again we're just required to put that in here because it's still ongoing very uh this audit time period per se it did actually get removed from our footnotes for the next year and so that you will not see that one anymore barring any unforeseen changes obviously and infinite number 12 is our subsequent events now this is anything that happened from July 1 to the period that we issued you got it it's kind of large or out of the ordinary for the school district the only one we have to disclose is that Turf project we've got going on a little over 3.2 million and then we just disclosed that 2.2 of that is finance or Finance lease and then that a remaining amount is paid out of the capital outlay fund now we're going to get to that supplementary information on page 14 we get a 2d budget schedule this just gives you a breakdown of all your budget and funds but they're on the far left we list all those funds out and then we have our certified budget that next column is going to be our adjustments to comply with the legal maximum once again those are those enrollment based adjustments and then we have adjustments for qualifying with budget credits these are going to be things that we don't necessarily have to budget for because we know we're getting reimbursed for those funds are coming from somewhere else to pay for those items things such as Grant proceeds loan proceeds reimburse expense things nature so you add those three columns together to get to our total budget for comparison and then we compare that to the expenditures charge for each fund during the year and finally that far right column the most important one the one time a negative number is a good thing that means we were out of our budget and the supplemental generally was a dollar over well the state gives you a dollar leeway on your budget and then we just point out the rec commission and that employee benefit where we were over budget and that's just like you said just simply due to paying out more than you know what we budgeted to pay out because we collected more Pages 15 all the way back to page 40 our individual fund summer statements I want to spend a lot of time on these because we've been here all night and Craig's trying to get us out of here in two hours five minutes but this just goes into more detail as far as where money comes from where I'm going to go and receipts you know things such as Federal sources federal grants State sources or state aid local sources things of those nature and then expenditures are broken down by the various categories required by ksb so and then we also get that priority information in current year so you can kind of have for comparative purposes Cassie those Trends what's happened one year to the next then we have that budget for each line item and then the variance over under by budget for each line item one of the things I always like to remind people on that is that the budget is really adhered to in total by the fund not necessarily by line item so while those are you know do look kind of very they really don't have a lot of weight behind numbers because you're mainly just looking at the ending number but I encourage you to kind of glance through there kind of see those various um fun CD activity throughout the year if you try to pay just 41 and 42 these are our Student Activity funds that don't actually belong to the district and those are those agency funds I talked about we just list the various funds they're hidden balances receipts disbursements and then ending balances the next page are district activity funds and these are the ones that actually do belong to the district um you know the many two Athletics and then are special projects and various um 21st century petty cash sales tax places nature page is 44 and 45 get into our single audit portion of at this package 44 and 45 is the schedule of expenditures or federal Awards this just breaks down all the federal grants we receive and spend during the year over there on the far left we've got them broken down by the various Departments of the government and then we go into detail as far as where they pass through somebody and then the actual name of the Grant and if they were passed through somebody we have an identifying number for that entity then we have a federal cfda number which is a five digit number assigned to each Grant just so the government can keep them all separate provided a separate recipients if we received any grant money that we in turn granted somebody else we'd list that amount there cash receipts that want to be brought in and then our expenditures um well I mean the biggest thing on page 45 is just that this number you know continues to creep up with all that extra money that we keep receiving and you know probably have another year of it really going up and then it'll probably start kind of trickling down suit again I would guess unless something major changes I'm with a single audit it's if you spend over 750 000 of federal money um as you can see we are well above that so then we're just required to select a program to test uh based on kind of past performance of that program as well as dollar amount um the two that we did select this year uh were the USDA Child Nutrition cluster there at the bottom of page 44 and then also the answer money that we receive kind of in the middle on page 44.
daily average of 1992 we do have some that's right in the upper 80s uh but we do have some kids that are that chronic absenteeism that uh so attendance rate for the uh central place elementary 21 97 2 for 22 is 95 4.
they're basically run like a police department they have a chief they have lieutenants they have supervisors um for 21 of them are armed providing 24-hour security to the school district so they have roving patrols 24 hours a day 12 months out of the year 365 days where they respond to alarms at the schools that kind of stuff that the police department doesn't necessarily get there they have 89 total campuses and handle everything from their crosswalk to after hour Patrol once again there are many security companies with their own dispatch site please um one other thing with Tucson is they just started adding their arms security on campus during the day when students are on campus they were hiring eight more armed positions for that reason only Flagstaff Unified School District they have one person overseas Safety and Security of the school district and he is also one of their two security officers they have one security officer at each high school so the district has two of them um they're both retired law enforcement and they carry concealed on campus only their superintendent principals know that they're armed they wear bdus and a polo they teach in classrooms if the teachers ask and their job is to build a relationship with the students and then if something were to happen they're there to engage and stop the threat the police department currently has Staffing for two school resource officers that split the city on an East-West type thing they cover the two high schools two middle schools and eight elementary schools but during due to Staffing shortages in their Police Department there's no SRO assigned to any school at this time they've been pulled out of the schools and they've been reassigned to patrol so the only Safety and Security they have are the two concealed carry employees of the district Kingman Unified School District has no Safety and Security division they actually contract an unarmed security company for all their schools schools inside the city limits the police department Kingman City Police Department provides an SRO at the high school in the junior high they have one high school that is outside of the city limits they've actually contracted it's in Golden Valley I believe they've contracted with the Sheriff's Office a sheriff's deputy retired and has kept his reserve status with us with the police department with the sheriff's office which means you keep all your certified certifications your still police officer you just don't get paid um and then the school district went out and obtained a cops Grant and they pay his salary on the cops Grant so they have a uniformed armed uh sheriff's deputy on their high school campus next slide please rescue unified they have no Safety and Security division they have three unarmed school safety officers assigned to the high school only they have a designated school resource officer that is partially paid by the high school and he is assigned to the high school only things have gotten to the point there where Mile High Middle School is currently exploring the grand option detained at SRO because he does not leave the high school to go to the middle schools um because he's paid by the high school and the police department humble though Safety and Security division they have two unarmed security officers at Bradshaw Mountain High School only nothing at their middle school or their elementary schools and then pvpd Prescott Valley PD provides an SRO at Bradshaw Mountain High School and philosopher Hill Middle School next slide please but we have cdusd Art School District we currently don't have a Safety and Security division other than our principals who are part of a safety team we have one armed security officer assigned to the high school Chino Valley police department supplies one SRO for all four schools so 20 roughly 2 400 students is how many kids I have and that's what I consider every day um due to staffing issues with Chino Valley PD I could be pulled at any time for priority as Patrol Patrol is always a priority and that actually currently happened this school year between September and October beginning in November about a month and a half I was reassigned a patrol they allowed me to keep my normal day shift hours so I would still try to get to the schools when I can if they called me I can but my presence on campus was a lot less than what it was before I was stuck to the radio and happened to be on the road um just to give you an idea some of the things that I've done as the SRO and a member of our district safety team as I've worked with staff and trying to improve all of our campuses and that starts out with our active shooter lockdown training we've revamped the total way we've done it this last year started actually last year with bring it into teachers um I have two great Mr Prada Miss Bryce have been excellent in their lockdown drills really trying to push the envelope on training their teachers and putting their teachers to the test we've Incorporated stop the bleach training for all of our principals and our Paris in the classrooms if somebody was injured and then obviously working with our Safety Committee to update the emergency flip charts in the room that's just it's not required of me it's just something a passion that I took on wanting to make our campuses safe next slide please how could armed security officers and safety personnel a security department benefit us well I think the biggest part is it puts an immediate response to a crisis situation on campus I can tell you right now that Stillman the Parkland shooting Parkland in Florida they had eight unarmed security officers on campus one of the security officers actually saw that student walking onto campus with a firearm um but because they're unarmed chose not to engage um once again in 2018 police officers failed that there were seven police officers that failed to go into that campus and stop the violence just like Uvalde you would think we would learn four years later we have Uvalde so putting the the immediate responses there is a big thing like I said fire and law enforcement three to five minute response time and that's if we're getting here quick and that's just getting here um having that puts a law enforcement type authority figure that is consistently on campus that can build a personal relationship with the students to me that's big similar to an SRO um and to me it's an important combating and active attack what I want is someone that what I Envision is a is is a four-member team that rotates through campuses and the kids get to see the security officer and they get to know them as they grow up through the schools and become friends with them so if they're on the bus and they hear a student say something they're not going to wait two three four days to come forward or they're not going to be afraid to come forward they have that bond with that security person they know who it is they'll come up to them and say hey there's something I need to tell you I try as an SRO I think I do fairly decent with most of the kids like Mr Scholl is saying with the stickers I got on the bus today with the bus collision and first word out of their mouth was Officer Jeff do you have stickers so I mean that's what I'm I'm known for so but that's what I want these guys to do I want them to be approachable um Safety and Security issues at campuses can be handled by security officers and what I mean by that is sues with maybe teachers leaving doors propped open perimeter doors opening that was part of the problem with Parkland was they had five open Gates giving access to that high school that were not banned and they were not locked so for me trying to get around to campuses and find those I may have missed price tell me I have a teacher that consistently keeps the door open so trying to trying to get with that teacher and communicate and educate them on how that's not safe we're locked campus I would have someone at each one of those schools basically taking that off the SRO from the police department's job it's I don't know if the next guy I hope the next guy is as proactive as I am but I can't guarantee that safety or and then it adds a visible deterrent to anyone wanting to come commit acts of violence on campus if someone's going to come try to come onto our campus and they see that person hopefully it makes them thinks twice um next slide please I'd like to incorporate the district training of the active shooter response stop the bleed in any emergency drills and operations to the security officers um I want to in essence take it away from the police department um I think that's something we should do on our own um we should be training our people training would be in-house we wouldn't be relying on the police department um the security officer would work with the school administrators of their assigned schools to work on their Emergency Operations these principals have a binder I don't know if either one of you I should ask you to bring it but they work on emergency procedures and it's it's extensive and talking with like this all the principals if we had a security officer that that was their home school and they took that responsibility away from them and they worked on those emergency procedures we made them uniform between all the schools um they can go back to being principals they can go back to being Educators not worrying about safety um like I talked about the security officers could rotate between the campuses they would have a homeschool in my in my vision of this where they're responsible for that homeschool example the high school I would be at the High School Safety and Security issues with locks being broken Gates being left open that's my responsibility as my home school but then I would rotate I may do two days at my home school and then a day at territorial then a day at Heritage and the day at Del Rio so I see those kids and I build those ponds with those kids and then I come back to my home school um so as those kids grow I don't want to see a kid who spends three years at Del Rio leaves fifth grade and only knows one security officer then goes over to Heritage and has to learn a new security officer they're not going to have that Bond they're not going to have that approachable Bond if they're not rotating campuses next slide please so what kind of a candidate is best for this position obviously someone that can interact with our students at all grade levels and build that relationship my honest is a preferred is a retired law enforcement officer preferably someone that still holds their Arizona police officer standards and training certification as an example when I retire if I don't become a police officer at another Police Department my certification will last for three years after that I'd have to basically go through a police academy again the reason I want someone like that is number one they probably haven't been retired too long less than three years they have very current and recent training and then I've spoken with Chief Winn and then if we reach an IGA which shouldn't be an issue he's willing to let those officers stay reserves with the Chino Valley police department which allow their certifications training certifications to stay stay valid for example I'm an AZ post certified instructor in defensive tactics um another candidate that I've talked to who's interested in this is a Firearms instructor we wouldn't have to rely on the police department for our firearms training we could keep that in-house I think the next tier I would look at would be someone that holds their leosa certification and what that is is that is a retired police officer who's allowed their certification elapsed they've gone past those three years however one of our former presidents George Bush II made it law that all law enforcement can carry concealed anywhere in the United States as long as you carry your credentials including Reserve officers so when they Reserve when they retire they let their certification lapse they do what's called a leosa qualification every year they have to shoot the state standard for a police officer to qualify on their firearm and that allows them to carry concealed with with valid retired credentials in the state so once again they may not be a certified police officer anymore however they have that training they have that experience they have that up-to-date training and they're they're firing every year so we're not dealing with someone like the Gilbert guy said I wouldn't I'd question putting a handgun in some of my employees hands the accuracy so we have someone that's trained and current thanks Slade please um yes thank you uh I wanted to get through this I don't want to keep you guys here all night long the next one would be uh if I can't fill all four positions with law enforcement or leosa would be looking for somebody with former military with an honorable discharge and the main reason with that is they've had some sort of combat tactical training they understand Firearms um I don't want someone that is untrained or does not have the experience we need there's often times with the large security companies in the valley you run into people who just can't seem to get hired by a police department that's their ultimate goal in their life is to be a police officer for whatever reason something in their background maybe they got hired by a police department got washed out the next best thing where they're carrying a gun have some sort of authority and a badge as a security company and that's kind of what I want to get away from I don't want someone that's been a but been unable to be a police officer I don't want someone that's 20 21 years old that I'm going to have to worry about like talking to teachers or they maybe even talking to high school students what is their what is their main function here I want somebody um that has that training in that experience next slide so I've stated by having the armed security at each campus we ensure that there is an immediate response in campus to a crisis situation we're going to be able to build those relationships with students in an effort to prevent an active attack recently we had the the threats at Heritage Middle School which were dealt with that day before all the social media mess came out that night it was done and over with by lunch that day I felt the campus was safe I still feel the campus is safe had a parent call today asking if it was safe for her daughter to go to school and I my response to her was if the campus is open if school is open that's because I believe it's safe I have my own family members nieces and nephews that go to our campuses if I felt it was dangerous I'd cancel school um it offers that visible deterrent depending on the security officers hired all their training and proficiency could be handled internally meaning we don't have to retire rely on the police department next slide please so things to consider let's get down to the nuts and bolts of it um I I want to say I appreciate you guys approving the unarmed positions I really do I my honest opinion is I think this is where we need to go um you know my question is are they going to be on their own salary schedule um are we going to be able to pay them based on their training and experience the the salary we currently have for the unarmed I'm willing to do because I love this and I want to be here for the kids but to get that experience that I'm asking for we're probably not going to get it in that salary schedule I would like to see the officers on a 10-month preferably 1460 hours to allow for a couple in-service training days they don't need to be full time they'll have twice a year Firearms qualification to Temp defensive tactics training and then they're actually going to be put through the active shooter training I've been putting the police department and other police officers through next slide please I think we need a supervisor to oversee coordinate and track several things training with the district-wide teachers and for officers I expect the guys to write written incident reports if they have to deal with something on campus or reviewing those keeping those on track as a liability issue um the safety concerns with the school if my security at the security officer is trying to work with their school on a safety issue maybe it's equipment issue and we need to have that meeting with the the higher ups that's what that supervisor would do they would liaison with the local and law enforcement and fire officials especially with special events so to give you guys an idea football games graduation and dances normally um I don't work the dances I work football games and graduation um the the schools the district pays me an off-duty rate the Chino Valley police department is Raising that to fifty dollars an hour for our police officers this is something where if we had forearm security officers of our own District even if we paid them time and a half depending on the pay skill that's you're going to be saving money on that so that's why so I talked about Flagstaff unified and there are concealed carry officers I can tell you this they hired one this year he's retired NAU police officer they started him at 30 an hour their supervisor who's been there six years retired Coconino County sheriff is at forty dollars per hour and that's to me that's a lot of money and I understand that both are retired law enforcement um and then I did forget their job title and description um I apologize for that but just basically the way that they listed out the requirements of what they expect Tucson unified starts their armed security officers at 2041 an hour depending on experience they will take anybody that meets their requirements so that 21 year old that 22 year old if they meet their basic hiring requirements they'll hire that person they have 10 armed employees two of those work 12 months out of the Year full-time the other eight are on the 10 and a half month schedule they start their supervisors at 22.50 an hour and they work a 12-month schedule so I think uh back one more two more I think one more please okay so to select the best candidates with the training the experience and to hold them to the high standard the following page range should be considered I believe we should start our armed security officers anywhere between 2054 and 22 dollars an hour I'd like to see that they'd be on a 1460 hour schedule and depending on the experience if they're certified Reserve Leos or no certification so if I have a leosa certified officer who just has that annual qualification I could see something like that at 20 50 for an hour I've spoken to a retired Chino Valley police officer police Sergeant actually who's interested in doing this loves kids Matt gronick if any of you know who he was um Matt still has his police officer certification um Matt is a Firearms instructor Matt is a Glock armor so one of my next slides I propose the type of firearm Matt could do all the maintenance and cleaning on those everything would be kept in-house would not rely on the police department so someone like that because he brings a little more I could see pain Matt 22 an hour um the supervisor I just mimicked what Tucson say start them at 22.50 an hour um 1460 hour schedule maybe a 1480 just to get things ready beginning at the beginning of the school year um personally when I retired I mean I would I don't really want to work full time the teacher's hours sounds great to me and that's what I would look forward to have all my holidays off next slide please yeah so things to consider equipment the most expensive one is going to be your body armor currently the Chino Valley police department most of our guys go through a company called Angel armor they have three categories anywhere from 19 913 up to 11.58 roughly about five thousand dollars for four pieces of body armor body armor has to be replaced every five years that's the big reoccurring cost currently right now I can tell you I have pre-approved I put that in parentheses because I reached out and I've been told the Chino Valley police foundation would more than likely fund the first purchase of body armor for the four guys if we choose to do that so that saves the district roughly five to six thousand dollars up front that gives the district five years to figure out where we're going to come up with that money um whether it's fundraisers or however I we decide to do it um the body armor would be owned by the district you know granted it's measure to the officer so um if for some reason after a year I decided to leave I would suggest you guys to hire a chubby guy if that's about my build and you can say here here's your body armor chubby guy and fit the last guy go for it um Firearms I'm proposing the Glock 17 nine millimeter Chino Valley police department is is moving to a different um Smith and Wesson but they're going to nine millimeter as well um new purchased um depending on Dynamics I can purchase these as a police officer through a local company here in town proforce I can get them for 410 basically each I talked to a high school teacher who is a federal firearms dealer and he can't get anywhere near 500 on that if we were to go into Sportsman's or Davidson's or something like that we're looking up five 500 550 for a brand new one so by doing something where we work something out where it's purchased and sign ownership over to the school district um you know roughly two thousand dollars to buy those they would be owned by the school district um you know policies and procedures to come but I would like to see over the Summers they locked in a safe for the summer um you know during the school year the the guys have them if we go that direction next slide ammunition um the the duty ammo I I'm recommending would be a Hornady Critical Defense 135 grain nine millimeter because that's what Chino Valley PD uses I've spoken to Chief Nguyen and we would be able to piggyback and buy purchase when they purchase um it's roughly this is just public and I don't know if they get a better deal at the police department it's roughly 64 dollars per 50 rounds um each officer would get 50 rounds of their Duty ammo so roughly 260 dollars there and then training ammo I started out with a thousand rounds annually uh which is roughly for training ammo would be about 500 um uniforms you know I'd like to maybe see something they're going to need some equipment maybe a holster I'd like to see standardized polos that kind of stuff make us look a little more uniform I threw in there roughly 300 per officer for gear next slide please so to outfit your forearm security officers um if you gave me five thousand dollars would be basically your initial investment um with the recurring annual cost of roughly about a thousand dollars a month for a year for any ammunition and then like I said in five years would be the body armor um if this is something that is proved by the board or the direction the board wants to go quite honestly I told Mr Scholl I could have this up and running by the beginning of the school year we have a employee with the school district right now and just to give you guys an example on the pay he's a retired school resource officer out of California he carries his leosa certification he works in facilities and he makes twenty dollars an hour so if he went unarmed which he's not comfortable doing but if you win at the pay rate that was proposed at that he would be losing anywhere from four to six dollars an hour to protect our kids and I think that's where we're going to lose interest of some of the retired law enforcement officers next slide so we're asking for law enforcement quality employees and we expect that type of quality out of them so to give you guys an average right now the Quad City area ycso Prescott Valley PD Chino Valley PD and Prescott PD if you average the starting salary for a police officer it's 27.54 an hour what that gets you is an officer that's graduated the police academy he's completed his field he or she has completed his their field training program and they are a solo police officer with no experience whatsoever and they're getting 27.54 an hour I'm proposing 20 50 for an hour at a base um for an officer for example for me when I retire anywhere from 24 to 24 and a half years of experience macronics roughly pushing I think he was 22 out 22 years um so you're getting a lot of quality a lot of experience um out of that so and once again like I just wanted to say the end goal is to provide that safe learning environment for our kids um you know what we're asking for them if they are going to be armed to do is when that threat comes to stop it in the parking lot not even let it get onto our campus and deal with it right there is asking a lot especially you know it's hard for me 24 years retiring and you know that's kind of what I want to get away with get away from but I love the kids too much I I got suckered into staying so um questions okay so wait clarification you're not going anymore I'm leaving as a police officer I will be retired in no longer a police officer at a minimum I will be worth taking over at one of the iron armed security positions yes when we talked originally it was proposing this and I'm I'm willing to take an unarmed position because I want to be around the kids and I love the kids it's um I just think if we're gonna if we're gonna do this let's do it right I mean I can I know me personally if I was unarmed and someone came on campus I'm gonna do whatever I can I'll take a darn chair with me I'll take a table with me I mean I'll do what I have to do and that's me I can't count on the next person to have the same I stupidity I guess you could say as I would to run after someone passion you know to run after someone when I'm unarmed um it's crappy we have to go here society's gone here it is it truly is um but if we're going to make these kids safe let's do it let's do it right let's set the model in my opinion for every other school I agree I don't even know where to start I have so many things um but you hit the nail on the head when we first started talking about this I was all gung-ho and I still am please don't get me wrong but I'm sad listening to all of this um you made it real and and that's that I'm a numbers guy and in the training I teach my teachers is 98.6 of the time there's one attacker and almost every time that attacker is confronted by somebody whether it's a police officer or somebody that's armed is well the new the new fat is just a surrender so they can make a name for themselves but the attack stops at that point and that's what we're finding out and and I teach all my teachers it's a numbers game hold off three to five minutes give me three to five minutes to be there to be that confrontation to end it and if I can have someone on campus where that three to five minutes is cut down to 30 seconds to a minute that's to me that's even greater I think if you would have asked me even three years ago should we have armed officers I'd say absolutely not um I believe we do too we need to now though one thing that great greatly concerns me and I know you crunched the numbers and I appreciate that you can go to McDonald's and start at 17 an hour and you're asking someone to carry a gun and put their life on the line for 20 bucks an hour I don't I don't think I could be I don't think I would want to be responsible for that I personally don't know where the budget is where it's going to come from but I think it has to be more than that and I Mr Schuler kind of mentioned that to me and you know I just threw out numbers that I felt were equivalent and comparative to you know Tucson you know and I just figured I gave you the top and the bottom that I could find um I mean you guys in the end make that decision and then it's if if I'm part of that hiring process or in that process it's my it's my job to sell it to the guys that I want here and pick the guys that I want here like I say I already have one that's highly interested um I at a district employee I might have to schmooge a little bit more because he's full-time and have to wheel and deal with him and then I've heard of some other retired recently retired president officers that might be interested so I mean it's I I don't want them to look at 14 to 16 an hour and say no like you said you can go work at McDonald's for 17 an hour I mean if if as a board yes as a board if you guys choose to go more that's up to you I'm giving you numbers that I feel talking to some of these guys would be interested in doing the position for that amount well and one one thing you got to remember is most of these um Security offers would be retired so that would this would not be their only income and so you'll get that but I just I know I so I I see like I get where you're coming from but then I see from another perspective and mine is for four day a week schools we they're it's a 10 month position yeah ten and a half months yeah you get your holidays and so when you add all of that in yes I absolutely agree I just I'm still hung up with we're putting a child's life in the category of they're only worth twenty dollars and fifty four cents an hour is where I see it but then that's just an opinion you got a question sir well my question is just dumb assume the sros are always in uniform on campus other security officers that they have a uniform s so they're identified so my my suggestion would be something's very similar what I'm wearing today I took my gut off today and my batch and everything because I had I coached JV baseball and I like to separate from those kids that because they get confused they don't know if they need to call me usually I'm in sweats and but since I had to be here they get confused and call me either Officer Jeff on the field instead of Coach Jeff so um I took it off but it'd be very similar to this some uniform polos I prefer this color it's cool colors um it would have the school district logo on here Safety and Security below it their name on it um they may wear I I usually when I wear like this my holster my gun is on this type of a belt I carry extra mags and then I carry a pair of handcuffs in my back pocket um they might have some sort of a duty belt type thing that the officers work and I'm not looking to add tasers to these guys I'm not looking to add body cameras or anything not to them because I think the rules should be very specific pretty much all of our schools have a behavior coach to deal with discipline other than the High School Glenn deals with the low end discipline we have two principles assistant principles that deal with the discipline their main function is going to be the Safety and Security of the campus you know the reason for my question I think was pretty basic something happens the kids need to be able to identify the person really quickly and that's the reason I was hoping you would answer what we are yep and if we go with it with yarn once obviously they'll have closed captioning not available so just to be clear I mean what at each campus one on each campus and then plus the supervised no so the supervisor so we currently um last poured me to the meeting before you approved for security officer positions we have not filled those intentionally knowing that this was going to come up as part of the discussion today you're not approving anything today today is just meant to kind of introduce think about it I know we kind of did that also in October in paulden we talked this was just part of the the entire discussion but I wanted to kind of throw it out there answer any questions get the community to ask any questions hopefully this will get out and then we can do some things to to get it out because this is this is a big deal and this is a a decision that we're not taking lightly um but on top of that something that came out last week that was interesting is right now we have a school safety grant that funds two counselors and we want to keep those those are our priority right now but they've also added the possibility of armed security officers as a that they would be willing to fund armed security officers at schools in lieu of sros we could have all the money in the world and we wouldn't be able to get another SRO from the from the city of Chino or town of Chino Valley they just don't have the officers to do that as Jeff mentioned earlier he was pulled off SRO Duty because of the lack of officers they're just not an officer available position available or if we didn't make the position there's not the officers to fill the positions attention to what's going on with all the other cities it's a battle it's a fight we fight against press kit against the sheriff's office just came up with the ten thousand dollar signing bonus for giving all their guys to lure they they already took one of our officers went to the Sheriff's Office it's a competitive out there between police departments to find Qualified applicants so he's right I mean the police farmer looked at earlier this year and I don't know if they've got it yet is the cops Grant they wanted to go to the cops Grant to fund the SRO and I was 100 against that because when you go on the cops Granite you're stuck to one school you're required to teach 90 hours in a school year um it doesn't give me the mobility of moving around to all the schools I can't do territorial Tuesdays like I do at uh territorial Early Childhood you know I would be stuck at whatever school they chose to be at and then the other schools would just be up to patrol response so when the high school calls for a fight or a vape or something like that they get the patrol officer that shows up that Patrol I'll shoot who's there just to nothing against them I know what it's like I've been doing it but they're just there to take another report they don't have that buy off with the kids they're not sitting down with the kids and talking to them about the disadvantage of vaping or how to be the better person instead of fighting being the better person of learning to walk away you know change our change our future you know I tell my kids when they fight how are we going to stop Wars if you guys can't walk away from each other and learn to just get along try to build that you're not going to have that out of the patrol guy and it's no disrespect to patrol guys but that's they're gonna work the road I have one more question yes ma'am I have more than one but okay for sure with your four officers will they rotate yes ma'am are you so what so my vision would be this they would have their homeschool they would spend so for example High School is my home school I would spend Monday Tuesday this week at the high school Wednesday I'd maybe go to territorial Thursday to Del Rio the next Monday I would go to Heritage and then by that next Tuesday Wednesday I'm back at my home school so how's the rest of the uh District Community reacting to this plan and this proposal and has it been brought forth to ciac has not the teachers and uh uh other employees administrators Etc it's been discussed at the administrative level has not been taken us yet and that's why it is not a voting item today is to give time to get some some kind of introduce it as it was seriously thinking about it and then getting some feedback um as part you know from the community from the teachers and everything else so I am working with the CAC chair on a Thursday and that'll be part of the the next agenda which is on Tuesday because next year but this really is meant to solicit that input from the community and from our stakeholders and so then when we go to vote next month we'll have all of that communication and insight from if there is any correct if there is something I think that it's our children's safety and our teacher's safety everybody's safety and I agree with you 100 that having an unarmed officer isn't going to do us any good in my opinion we have to have them armed like you said I mean I just think that that's really important and you know as a board you know obviously education is important but if our children are fearing coming to school that's a big problem so and while I agree with that I I do see Mike's Point also I think if there's pushback though from the people that's actually educating our children that's doing as much harm as not having an armed officer so personally I would like to see buy-in from everyone and to your you know to answer your question The Limited response that we have received has been more positive than than negative or people that think it would be a good idea and there's been some that have have said that they would prefer not but I think none of us would want this to have to happen but this you know I think I agree that it's probably something that we have to move to just because of circumstances of of society after the fact situation like you said everybody talks about Sandy Hook what happened there Stoneman Douglas and Parkland Florida Uvalde all been failures whether it's been on the school side Police Department side or both someone wherever to say Chino Valley in the news I wanted to be they got it done and they got it done right and not a single kid was hurt that's what I want to happen so and I think that's why when we talked about the arm versus unarmed where we felt it had to be the armed because that's that's the ultimate deterrent if something happens well like he said even that the one school there was somebody that wait I um you know and there's been there's been instances where teachers have confronted students on campuses part of my presentation I do with the teachers and they've confronted armed students on campus and they've been able to disarm them or hold them down until police get there but I think with that what you're dealing with is a little bit of they have that Personal Touch which one was a school counselor actually talking to the student in her class in her office who's having some mental issues and based on his statements she kind of figured out that he had a gun on him and he did and it took her 45 minutes of talking him down to actually get it out of his backpack and give it up and not use it I mean so she had that constant bond with him you know could we do that with an army yeah but if we have someone like euvalde that's not one of our students coming onto campus an arm's not going to do anything for it Mike did you have another comment all right well thank you absolutely this is not an addiction I think we have a lot to think about before next month you all know where to find me if you can come up with some more questions feel free to track me down thank you very much all right item 6D strategic planning process this is not a voting item but we've used some some maybe some guidance and discussion um we had had a presentation from Julie bacon this is her proposal I had a conversation with with Cindy Thomas this morning but um it's kind of extended out probably beyond what you guys may want um I think they have it finishing in March um hopefully you identified or come close to identifying a superintendent prior to that so just wanted to kind of throw this out there um from and see opportunity for discussion well the thing that I mentioned this morning with Mr Scholl was that it has to be wrapped up before we go into the superintendent selection yes because that was one of our goals because if we wanted to put all this together to get the new person prepared uh because if you don't if you don't do it before you might as well wait until after with the new superintendent ly honestly and that was the reason of starting it now so I went ahead and asked John if he would maybe reach out to Julie and see if there's any way we can shorten it up just a tad if that's about the rest of them prioritize some of these items too there's a lot of stuff in here haven't been through this before a couple of times some of it may not be as useful as others uh so I would I would really think it'd be better if we ask or given the time deadline to prioritize items that she thinks are most critical for us to get through and I would think we could do that in the first meeting now when we approve this in March I believe she actually wants to start with the planning meetings in March so as soon as we approve it probably that week after spring break maybe we'd be able to start those meetings and then start looking at each and every item and then saying what we really want and what we don't want any other comments or questions on that again it was just a discussion and information item this evening all right item 6E that's me counting board president meeting Recaps the last um Thursday Tuesday night Wednesday night one night last week um at the County uh school board's office Mr Carter held a County Board president Roundtable I attended it was very thought provoking um there were about 12 of US presidents in attendance along with superintendents and other Administration uh I won't go over the list tonight because I think part of this will be part of our strategic planning there's just a lot of talk about how meetings should run what should we do with open with the call to the public when should we have call to the public just all sorts of different things and I think it'll be really nice for us to identify those key points going into the strategic planning and making our board be the best it can be for our new superintendent and I don't I don't want to do that on my own that's all of us together so that was just kind of my recap I already mentioned one thing that I thought was very interesting that I learned our Pledge of Allegiance before every board meeting is actually an estate statute I did not know that that we were just doing it to be patriotic so that was it during our planning all right item 6f superintendent's report all right there should be a superintendent report on your table the um enrollment there's a gra or a table that kind of shows enrollment we're still holding steady on our 100th day at about 38 am over last year's ADM we are at just over 2400 students that would be um you got to remember that our preschool and our Kinders only count half they're half size so we only get half the half the revenue for them I guess and so that accounts for the difference between ADM and student count also the ins and the outs that student can come the 20th day of school and we only get a 0.8 ADM for them and or they can leave after 80 days we only get 0.8 so there's a calculation that the ad does for us but um it's good that we're up and you can see that um we're up over even pre-covered numbers so that's that's exciting um that we're able to keep those numbers up um principal search we have done a paper screen and reached out to applicants and we are putting together the list of um finalists right now we plan on on publicizing that probably the end of this week or early next week and we'll get those those names out and then I just want to remind you all that there's some things that you're welcome to attend so that you can have a have some interaction with them that'd be on the 22nd of this month and the 23rd which is a week from tomorrow and the week from Wednesday there's going to be um I think dinner at 4 45 and that'll be at the on the 22nd it will be in the culinary arts building on the 23rd it'll be in the cafeteria at the at the middle school and you'll be have time to interact with the applicants or the the finalists and then also immediately after that there's going to be a community meet and greet so you can kind of have an idea or or witness how these finalists interact with community members and if you have questions just if you maybe you didn't for those that were a couple of you were at there when Dr Moody was hired um it seemed like one applicant kind of sat at the table and just spoke with that board member who happened to be at that table you can go to the community meet and greet and interact with the other applicants as well if you if you'd like so that will be at the respective libraries on that 22nd 23rd at six so the last meeting that we had you would you would obviously um right now we have through uh four for the high school and two for the Middle School foreign applicant that applied for both that um withdrew for for personal reasons um over the weekend so that's where we're at um some staff planning at the last four of me or March 6 board meeting just a reminder that is a a the Wednesday before our normal date typically we do the second Monday this is the Wednesday the first Wednesday of the month because the second Monday is during spring break sixth is a Wednesday is it a Monday then it's not the sixth what day is it it's the eighth sorry is it right on the schedule no it says the six this says the six so it's that Wednesday I believe sorry okay no it's Wednesday the 8th so that's actually the second Wednesday yes it is the second Wednesday okay because of that first it's just the Wednesday before the normal date is really what it was meant to be okay it's the Wednesday before the normal date and I apologize for them except there but it's early because the second Monday is during spring break and we wanted to not do it during spring break um normal time Wednesday before uh last month I brought to you a staffing plan we're still working on the financials on that so we should plan on bringing that to you in March we will also be recommending contracts and work agreements and things like that at the March meeting as well so we'll be busy doing a lot of personal stuff at the March meeting um staff recruitment a couple of us Brandi Julie and I went down to the Ade job fair which was on the fourth there were more districts at the job fair than there were prospective teachers and many of the prospective teachers that registered were um diesel holders they were looking for a district to response to them their H-1B or J-1 Visa um so um a little disappointing we got a couple leads that hopefully will pan out but um disappointing nonetheless I know Dr Moody and Mrs wolf are going to the NAU job fair I think it's the end of the month yeah and hoping to have a little bit more luck there it I've been to the the Phoenix job fair the ad job fair before and a lot of those applicants really want to stay in the in the Maricopa County region so it's tough uh there were a few like I mentioned but NAU should have hopefully be a better better pool of applicants one to maybe move around in northern Arizona um project update uh things are are moving at a snail's pace but we think that they're moving the tea Ridge um has been they have a purchase order they're working on design right now and I'm getting that taken care of parking lot still set for March autism playground should be as soon as it dries out which is supposed to rain tomorrow so um that that will be making it more difficult if you want to the one that's going the fastest seems to be the bathrooms at the high school if you drive by there's actually uh walls oh wow or there's framing I won't say walls there's framing that's making up the bathroom so that's exciting um and they were working on that today uh Tech wall down the road bustling down the road bleachers this summer The West gym probably this summer East gym they're I think working on plans for that shortly yeah that's that's again waiting for that 50 degree temperature okay um and then on the gym floor at Heritage over the summer and our district AC project we found out that they can only apply the S the roof sealant when it's 50 degrees or warmer so um that is going to be a little bit of problem that means they can't do this loose sealant part between October and March so we'll if it has some creative scheduling on that hopefully they can continue with the HVAC portion and seal down the road units installed they just can't put the sealant on well when they install there'll be some roof penetrations that they have to work on along with capping well capping potentially capping the um the swamper inlets yeah the idea was to put a sealant on the entire roof not just where they made the new penetrations because we have we have roof leaks all over the place um and so you know the idea was to do the all the roofs and they it just might have to be delayed and they might have to do some temporary ceiling ceiling until that reaches 50 degrees so um the aggregate expenditure limit was waived by the legislature last week I do want to do a shout out to I believe all of our legislators were voted affirmative on that and I know that um on the Senate side one of the sponsors was Senator Bennett which is he was our he is our Senator so I wanted to give him a shout out um and um you all know about the bus accident today um no one was hurt 14 territorial students on the bus it was I was there and the the driver of the semi said I'm taking full responsibility in front of the police officer he said that so um but it Downs the bus until that can be repaired and or inspected by the DPS to be worldworthy but we were able to what 40 minutes or so um delayed got a new bus that driver got on the new Bus kids got on the new bus and they were off so I'm gonna want to take the Cheeto Valley PD on that they did a great job with the kids Officer Jeff was on the bus gave out his little um sticker Badges and and making sure the kids were comfortable and and okay and they seemed they seem to do well Brandi was there I was there on the mechanics the driver and the police officer all the police officers all did a great job so that is my report thank you for reports correct first all right all right thank you thank you madam president members of the board Administration staff ladies and gentlemen uh just a quick review of The District's Financial picture as of the end of January of the current year I've got a few things to say I'm going to be focused focused funds to look at so let's get back to where it was so if we look at the month and report we see that uh I've got some some numbers there if our budget's going to be revised at the I I say we revise it that the March meeting and then look for some Maple changes then we can revise it again the main meeting last year we did a division March of 22 April of 22 and may of 22.
do you have a motion please second first and second any questions for Sean on the audit while we're likely pleased with their work or we want to think about new Auditors so we uh we it's a great question we did um enter into a three-year engagement when we did our irfp um while there were certainly some um some hesitations throughout the process Brittany did a good job of meeting with their partner to talk about our satisfaction or lack thereof at certain times they agreed that it might not have been their finest moment but we are all confident moving forward that we'll get the service that they want to deliver and that we expect as well okay thank you any questions would you pull the board please certainly no hi benioza hi so hi Corson hi wounds aye Tire aye Frost all right carries okay and Sean we just have one first reading for tonight you have an agreement yeah just uh if you recall we um tried or we didn't try we Consolidated much of our storage space and are utilizing um a warehouse facility um just north of us it has been an amazing adventure in terms of helping us um really allow more instruction to go on in our building because we don't have the space for storage um so we are um we did work with um again listening um on an extension and we should have something for the board in March and then of course you can see we did also have one um foyer request um not atypical this time here and they have a motion for the consent agenda first second any questions about the consent and pull the board please I tired trust no I accept it seven to nothing all right and that brings us to um if Alex was the first and the team was the second best part the third best part of the meeting uh we have uh Alex Stoller and Aaron Wellington here tonight to share a little bit about uh and oh well I'm sorry of course we have Eric Ramos I just how could I forget uh we have Eric Ramos here as well um Ted gergen was not able to join us but um this is our great triumvirate of leaders who have been really helping us Implement our Wellness initiative so we're very excited for this team to share a little bit about um you know that work and in particular you know the wellness initiative encompasses a lot but what we wanted this group to do tonight is to really kind of talk us through what's happening in some of our um newly our new spaces that went online this year so I'll turn it over to the team fire away uh before we dive too far into this what I wanted to also mention it's really exciting to see the Synergy that's taking place between what we're about to talk about and the curricular presentation that you saw earlier because you're going to see a lot of connections between the work we're trying to do right now and seeing that work carrying over into our curricular team so it's very very exciting to say the least so what we're going to do tonight is talk to you a little bit about how we got to this point with the wellness center and where we want to take the wellness center in the future so this all goes back and ties to the portrait of a Stevenson graduate commitment to self others and commitment to learning I'm going to circle back to this concept a little bit later in the presentation and what we're trying to do is enhance the portrait of a graduate by adding what we'll call A Portrait of Wellness or a portrait of a Wellness Community here at Stevenson and the wellness center is just a vehicle to help make that happen so with everything that we've been trying to do there's intentionality to it and three key components that we're trying to have is clarity about how we're going to go about doing these things build competence not only in our students but in our staff that they're comfortable and feel competent in teaching these skills which is what you certainly saw with our curricular team earlier tonight and then once we build that confidence having a consistent message and consistency throughout the entire building to build what we want our Stevenson Community to be so to give you a historical perspective how did we get to where we are now a lot of thought has been going into this for a very long time and something we really wanted to point out was that that building right over there was not just kind of built on a whim we know a lot of thought a lot of intention went into that process and really the whole process was all the way back to 2010.
it will be available for the entire fy24 budget and then expire essentially at the beginning of the fy25 budget and really not be much use to us in fiscal year 25 in reality we have 16 positions currently funded and or partially funded with us or funds and it was originally our hope that we'd be able to find a way to begin to incorporate those positions into the the fiscal year 24 operating budget you'll see that that was a common theme in the in the requests from the schools unfortunately we weren't able to do that so they're still in Esser for next year we recognize what that means and it's going to make the fiscal year 25 budget that much more complicated um I won't read everything on the list but these are not wish list items these are things that would make a difference we wish we had them but we really need them and um unfortunately at this point they're not incorporated into the budget so I guess what I would say is that this is our best effort at providing you a budget for your consideration for what we absolutely feel like we need to do for fiscal year 24.
absolutely you could do it over you could do it over multiple years you know start start with one that's better than none um you know start there and uh and work our way forward any thoughts on that damn uh yeah I mean I think that probably makes sense to split it up and do it you know in smaller bites also keeping in mind uh school modernization yeah so well these are for our existing buildings I know but I'm just wondering what happens with existing buildings in terms of school modernization he's thinking like future phases Rich so yeah started out let's say Highland right our way back yeah Sam go ahead no okay if we split it then does it it should just be it it's gonna impact what later years if you're talking about splitting the the work then so I'm just trying to figure out why I mean if we split it if we split I know it it'd be nice to go split it by newest school but from my perspective I have to establish the priority on the highest risk so the ladders that are in the worst condition and the ones that post the greatest risk to staff are the ones that I would have to you know prioritize as being the replace first yeah and what I just did is I just took that 250 and I I changed it so 125 and 23.24 and then another 125 and 24 25 to get that first year cost down I mean this this is a working session so I just changed it but we can change it back um or just as the committee would like to see it I'm good with that I mean Sam if you yeah I'm good with it too I just want to make sure similar to Tim that it doesn't start to Edge into you know the next phase basically yeah I mean that's going to be the challenge you know for us over the next few years that you know we know we've got you know a potential phase two of school modernization on the horizon and what we tried to do when we built these Capital requests is look at you know well as of right now we're keeping these buildings for a while so we we have to take care of the things that we need to and and the first you know dozen or so that you're seeing these are what we've categorized as high priority rich is there any um Savings in having the roof Leisure place as part of roof replacement like if we're doing Doolittle Elementary School's roof having that done are they too completely different yeah it's uh although the roofing contractors I talked to give me a lot of nods yes yes yes we can do that none of them have ever come through with actually providing a proposal so there are contractors that this is their specialty you know uh roof safety uh Life Safety Systems you know fall protection it kind of falls under that domain so I really need to get one of those people out here and those people are more those contractors are more um uh are more apt to have the knowledge um as to code compliancy and help us with prioritization as well okay I'm glad yeah thanks thanks Andrew yeah just one more General comment to take away or use going forward uh so school modernization is driven in large part by population or enrollment increases so it's going to work its way through the system I'm assuming at this point that Chester High doesn't really get touched for 10 years so whereas Dodd would get in touch before that just in general terms so in terms of prioritization I see you have both Dodd and Cheshire high in there so I'd be looking at I mean if you're going to set the priorities I'd be looking at Dodd before trash no Cheshire high before Dodd because Chester high will most likely be there longer untouched than Dodd would be just in general for everything we talk about yep agreed Tim yeah so that brings me kind of back to really the first one right because hypothetically we talked about this last time is that Dad has the potential to be the next phase and so we're going to be dropping six hundred thousand dollars or more on a school that will not we're not going to be you know in use and rebuild soon that's the only thing I would say to that I totally agree with you Sam um and you know how I feel about that um but you know even if it is the next phase we're not talking you I mean the new school wouldn't oh if they were to build a new DOT you're talking 10 years yeah the first phase of you know the news the new elementary schools aren't going to open to 26 of this [Music] um so what happens to the material because it looks like our current boilers now are lasting us at least 25 to 30 years so if in 10 years hypothetical we're moving out what's going on with that building what what's the potential with that building you got 15 years left of a boiler that's not being used yeah no I got you that's why this is so hard yeah yeah I mean even if the building even if we knew that there was a plan five years out you know to renovate or replace that building you know what we're saying is we're not sure those boilers are going to make it that long and that's not a risk that you really can't take that chance you got to replace the boiler plants um because we don't have a backup for that boil room are the materials I know this might be a little off but Rich are the materials um can they move them somewhere else then can we use them in another school I mean repurpose that's gonna build yeah I mean I I know I know the issue here I mean it's it is uh it is frustrating I mean ultimately uh if you're building a brand new school you know spending millions of dollars are you really going to put 15 year old boilers and and a boiler plant um I don't I think the answer would be no you're gonna you're gonna install in a new building you're gonna install everything new especially if it's out of the ground construction that's the most prudent way um you don't want to you don't want to put in uh age boilers like that uh unfortunately in this particular scenario it's a necessary evil it's not a it's either we replace them through planning or we replace them because of catastrophic failure and my fear is if it is catastrophic failure there'll be a period of time where school will not be in session and then that might be a bigger problem that we'll have to contend with I I understand rich and I just want to get us I want to get the bang for my buck right yeah I'm 2600 Grand I want the light I want to the full lifespan of that yeah I guess it's kind of like the same analogy as like you're trying to sell your house and your boiler fails what do you do right yeah you know are you going to spend the money replacing it well it's one of those things that you're gonna have to do yeah and unfortunately it just falls into that category foreign yeah so I think again this is this is just generally in relation to school modernization but um with regard to those boilers falling on Sam's Point forget about putting them into a new school would we be able to put him into another town building another school building or town building that's possible sure so they could be repurchased absolutely they can be on purpose they saw he saw a little older boiler you know you see him on Facebook all the time people sell old boilers yeah that's my question rich is can we repurpose them or yeah I mean ultimately the the the answer to that question comes down to how much you're going to pay for a demolition and rebuilding on another site you know if if the cost is going to be you know 70 percent of of new I think you're going to still be in that same quandary you're going to end up putting new boilers so it's probably it is possible I'm going to say it is possible to to be able to salvage those to be used elsewhere I think just I think it's important just to have that as part of the discussion this is supposed to referendum and the voters are going to want to know exactly what Sam was asking about because it's we're in a bad situation right now thank you I mean I think what I'm hearing is that you know the school modernization we might have finished phase one but we really should be talking about phase two now I mean even if just for planning purposes I mean taxpayers want to save money we got to know what the next plan is here because I think this conversation just continuously circulates around this year it leads a little bit easier in the past three years I've been sitting here but um yeah I don't think rich is looking for uh you know nicety here I think he's pretty concerned about this for the school and keeping it operational so I mean it's 60 of the schools he which is foreign that goes out it's not going to be a good thing which the the condensing boilers like the ones we have in Highland do those come in as a unit are they assembled in place um they're pretty much I think you could pretty much say they come in as a as a pre-assembled unit from the factory yeah I mean it's not like the giant cast iron board no the cast iron ones you have to yeah those you have to assemble on site the condensing boilers are smaller footprint easy to move easy to install they're they're a lot and a lot more fuel efficient to boost so um better heat as well or more consistent I should say so I mean we could leave it that you know they can be moved easier than any of the old equipment that you know we would be replacing and you know a DOT so there might be some additional useful life that we can get out of it you know for so you know inclined to do so and and we have a plan to move out a dot yeah I mean if they're well maintained yeah absolutely you know you absolutely can you know Salvage them and you utilize them elsewhere I mean that's that's always a possibility okay all right we're good on that one uh next item is it's highlighted in in green I'm just going to move the screen up here a little bit um so I mean highlighted in green means that it was in last year's and prior years capital budget request this is 600 000 to reconfigure that south parking lot where the loading dock is behind Cheshire High School make improvements to stormwater drainage replace the loading dock um and rebuild a pad to accommodate an outdoor freezer rich is this is that design work underway just it's actually uh I believe the bid walkthrough for design professionals is this Friday afternoon okay so that is in that will be in design relatively soon um rich as far as you know doing this can we do it this summer I mean would we even have time no I don't think we will have time to do it this summer this is uh summer 24 project all right so we can move this one to the right well as long as you leave the design dollars there yes yeah the design dial is already approved so okay perfect and I'll get a I'll get a conceptual cost estimate on that too so we'll have a better idea make sure it's not 1.6 insurance maybe it'll be foreign all right so we just moved six hundred thousand dollars you know out of this year's request the steam boiler replacement at Cheshire High School uh rich I know in this year you're looking for just a design yes 50 000 for design you want to talk about that one yeah I mean uh those boilers I I believe uh these are the main steam broilers in the front of the high school they're actually directly underneath the cafeteria um those boilers were rebuilt I believe one of them is new two were rebuilt in 2000 in the 2000 edition uh all the uh domestic hot water boilers um also weren't included in that um renovation and those are probably about 30 years old so I'm gonna say 23 and 30.
to to hear when we were students to hear Senate Bill 1443 relating to asthma this authorizes the Department of Education to stop Bronco Bronco delayers for emergency use during respiratory distress and authorizes Department employees to volunteer to administer bra few leaders can see thank you to testify superintendent please um Vice chair Kim and vice chair Aquino I'm Annie Kalama office of student Support Services assistant superintendent um testifying on behalf of superintendent Department of Education so we stand on our written testimony offering comments and noting that we've um suggested some amendments that are written in the testimony so thank you for the opportunity to testify and we're here if you have questions for us thank you next is Pedro Haro executive director of American Alum Association Hawaii chairs Vice chairs and committee members I'm Pedro horror executive director of the American Lung Association employee thank you so much for hearing today's bill as you know I I don't have to stress to anybody about the importance of asthma for for the children of Hawaii uh unfortunately native Hawaiians and Filipino children have a higher propensity for asthma as we are looking at blog in particular Hawaii County has been facing uh disproportionate amount of asthma cases as well so we really thank you we send in our written testimony and are available for questions that's fine thank you next to testify is Evan Louis hello chairs Vice chairs remember the committee my name is Evan away I'm testifying on behalf of the Hawaii Association for justice we completely understand um you know the intent of this measure and the need for this measure however we did want to know in our comments our concerns with the community Provisions provided in this measure um you know as it stands in the sort of you know render complete complete immunity for civil liability from the administration of this medication so you know when the applicable standard of care is actually uh you know when when you're rendering Aid in an emergency situation it's a good Samaritan law it's applicable and so there's already um you know liability immunity in there if it's uh the acts as long as the acts don't constitute gross negligence or wants an act or a mission so um you know we just do have our concerns and would respectfully recommend that the immunity Provisions be removed and um you know thank you for your your time and available for any questions thank you next to testify and Marie Uchi Deputy Attorney General's office good afternoon cheers kidani and San Buenaventura Vice chairs and members and harichi from the Department of the Attorney General has set forth in our testimony we suggested some clarifying amendments with regard to certain terms that are being used in the bill as it stands trying to replace certain terms with terms that are already defined in statute and also our third recommendation was to make an amendment to the with regard to the training requirements that are set forth in the Bill thank you for the opportunity to testify and I'm available for questions thank you we also have a Bove 10 testimonies and support one offering comments is there anyone else here wishing to testify in this measure if not members questions of testifiers yeah I guess the hallway Associated Justice hey Senator yeah I think this is upon a volunteer thesis people with something in an emergency yeah so because it's an emergency situation this would apply in that instance so that you know all actions would you know there's a higher standard in which it allows for a little bit more room for you know um uh you know gross negligence or wants an Acts or remission or attention acts you know those are the higher standards um you know emergency responders but in the under the Good Samaritan law would it be you know subject to the negligence standards yeah so the reason why I bring this up is because um you know the reason why I really like this build is because in our community on the west side we have landfills and we have the highest levels of respiratory disease on the west side having something like this available is is to me would be a plus well for the rural areas especially some place where we get a lot of landfills and all the dumps and all the power plants um so okay I just was wondering if if that would apply thank you thank you chair thank you members for the questions Jeff horses okay I have some questions superintendent [Music] your comments are about you guys already provide the services so this is provided through the health room Paris where good afternoon chairs committee members my name is Jennifer I'm with the school health section and the Department of Education and thank you for asking about our current system to support students with asthma so there is a process for the family to request that a medication be stored in this with an administration of the medication um the current law allows for the school health assistant under the supervision of the Doh public health nurse to be able to assist with the administration of that medication is there um uh life of the medicine that you receive or is that good for a number of years or what thanks for asking that question it's an annual process to renew a medication request at school so um at the end of every school year the medications are supposed to be provided back to the family and then that's supposed to help ensure that they are not expired and that they're still aligned with the doctor's orders so you guys check the life of the medication when you receive it that it's still good correct um how often have has a deal we had to uh use medication for children I'm not sure the amount of times that they've had to administer it but I can tell you that we have 462 students in our Public School System who are enrolled that have an emergency action plan for asthma that really seems like a low amount of students to me I mean I have children and grandchildren that also are asthmatics or you know and I know of many others so that in the total doe 462 that have asked you guys to to hold medication or to to well those are students their children meds should they eat it and that those are so remember that the Department of Health public health nurse is involved in reviewing the application for the request and approving it and the Department of Health Public Health nursing Branch was able to provide us that data that 462 students have an emergency action plan for for asthma and I think that um we share your concern that not all students who have asthma have been diagnosed yeah that's my problem my issue um I so then I guess um it's only for the help nurse to give the medication or anyone on campus can give this medication um currently the process for an emergency rescue medication is that the the school health assistant is the person who is designated to assist however Others May volunteer so that the statute says that under a life-threatening condition certain individuals are able to assist and so in those scenarios so for example when students go on field trips off campus that's when there's a process to request the public health nurse or another Healthcare professional to train individuals on the proper process to administer rescue medication and then the individual is able to carry it with them when maybe the student goes off campus and if the health nurse or else health aide is unavailable um and something happens on the playground then who who's kuleana is in it's everybody's responsibility to call 9-1-1 in case of an emergency and a life-threatening situation on campus but you have the meds in hand right so the process would be to go to the health room and some of our schools do have Hawaii Kiki nurses and so they would actually be more qualified even than a shot to assist in a medical emergency if um in that situation there's nobody who's been trained to administer the medication they would need to rely on EMS thank you um I think I need the AG for the next question oh go ahead sorry so this this meditation is it um prescribed is it a prescription um thank you for the question um Vice chair that the medication um would be prescribed under a standing order per this um this bill so currently an individual it's required to have the prescription by their physician so it's customized to their health condition this would allow for a broader group of individuals to prescribe a medication to be stored at school okay because um it says a school May maintain a stock of Supply how do we know if you get some Supply that it can be used for different children with different situations um that was my concern as well and my understanding is that American loan has been working with a pharmacist to explore more related to that question my very general understanding I'm not a licensed Healthcare professional is that stock albuterol is generally considered safe that there is very low risk of um negative consequence from administering that to someone who is not experiencing asthma and in fact it's a common medication for anyone with medical respiratory distress even if it's not asthma okay I just you know I'm concerned again um one will be storing this this medication to that it might not be um right for a particular student and if it's administered and something goes wrong then with the school be held liable so I can see where my health plan is important families provide this um medication that is tailored to their child so there's no mistakes and no chances of of you know them getting something that it's not going to be good for them thank you okay Senator yeah so um the only reason why I like this meal not so much of the thing being stored having somebody on campus in case the prisoners my daughter carried herself even though she didn't look as um was recommended that she has it the reason why I like this is that if somebody's a volunteer and a kid does go into that we don't have time to get the marriage to come and do the asthma pump um my daughter will have him in the first personal account I try to assist my daughter I'm not seeing it happen I'm just using my daughter as an example um you know to give the medicine um not so much having it at the help room because if you're not a rural area of schools most of the kids carry them just like the EpiPen they carry them with them but they need somebody to be voluntarily trained in case the person is incapacitated and cannot do by administering themselves because they got one total asthma attack and it kind of because we can't wait for 9-1-1 by the time they come they'll be out cold and I really in very serious conditions so I'm just saying that um besides the point about stocking and storing them uh maybe that's not a good wording but to have somebody learn um because we have a lot of kids on campus a team would be something different thank you chair thank you sure thank you um I agree with what uh Senator Fulton is talking about and if I'm understanding this correctly you you have the prescriptions from all the the kids that have this and so all you're all we're doing here is letting a volunteer help get the medication in that's already been prescribed so it's just a an almost a convenience but it's a time sensitive thing that we can get done is that correct um thank you for the question Senator I I believe that the intent of this law is to go beyond that so that in addition to having an individual be able to access their own prescription that there would be a a supply on hand for anyone who has respiratory distress in case of emergency to have access to it so it's a little bit different okay um using this stuff because I use it in animals as well um yeah I agree it's relatively safe and so I think the having the ability to do this because you talk about Big Island having that's where I'm from we have the volcano and I'm sure that's implicated in a lot of stuff so I'm I'm comfortable with this thanks chair for you thank you senator thank you thank you so it says that it authorizes the school it doesn't require the school to maintain a stock supply and based upon your testimony that basically the children who need this medication already have it in them with them or I guess have the nurse provide do we really need any appropriation amount because you guys are doing this already anyway um thank you for the question sure the um the appropriation would facilitate the purchasing of the additional medication so not just the individuals who have it prescribed they bring their own to school but this would be so that the school would purchase medication and then also to provide additional training and development of resources associated with the rollout so um again it would be voluntary it would probably be a pilot for a school who for example knows that their Community has a high prevalence of asthma so that if they wanted to have a stock medication they could do so okay thank you I'm sorry do you have do you have an estimate as to how much it would cost yes in our testimony I believe that we submitted an estimate was it 176 000.
if you flip over to page 46 now we get to the government auditing standards report I'm going to kind of make light of this report because we don't actually issue an opinion in this report this is any kind of internal control over financial reporting issues that we have I do like to point out that we did have one issue to disclose this year and we don't really talk about it in detail in this report we'll talk about it more detail later but if you look at that fourth paragraph down we just talk about how we have it finally at 2022-01 that we conserve to be a significant efficiency which is kind of that second level of control issues so I don't spend a lot of time on this because there's really not a lot of information here it's pretty the key cutter that we put it in here but we will look into more detail on that finding later on if you turn over to Pages 48 through 50 this is that major program report this focuses on that USDA Child Nutrition cluster and then that extra money kind of the results of our testing there the many paragraphs are pointed out there are the second and third one on page 48 and we actually issue a qualified opinion on the USDA nutrition cluster as a result of the finding that we'll look at again later on and then we have a modified opinion on our other major federal programs um so I've got to make a lot of those reports because there's not a lot of information per se I'm just kind of disclosed of the general order issues where they're not issues and if you turn on page 51 you'll say we should just skipped those reports that's a lot of words let's go to page 51 look at the schedule and it just tells you everything you need to know up there at the top we talked about our financial statement and what opinion we issue that adverse on Gap and then unmodified on rainfall basis of accounting and those issues and internal control over financial reporting which we have that yes on significant deficiency over Federal reward once again another yes on significant deficiency and then our opinion on the major program report which was a qualified opinion and then we had some audit findings to disclose I think we list out those major programs that I spoke about earlier and we talk about that distinguishing between A and B programs is 750 000 and that's just kind of a dollar amount based on the type of program depends on how much testing you do and then that Oddity qualified as a low risk that'll always be no for the school district because we like to follow kmag which isn't a state required basis of accounting it's always going to be low risk or high risk because that's one of the questions to be low risk is that you either follow a gap or you follow a state required basis of accounting all it really means is that it just changes the level of tests and we do from 20 of your federal dollar spent at a 40 percent so now we're going to get into those couple findings that we talked about earlier they're on page 52.
the Wilson Elementary and 21 it was 89.5 or 22 is 86.9 State average it's 93.8 and 92.1 High School essential Plains is 96.2 for 21 94.3 for 0.2 uh for Wilson 21 is 93.1 and for 22 is 88.5 the state average of 93 8 th that's that's off of the building report cards so all this data you go to the building report card on the KSD website it's accessible to buy history and by building so almost all it's on the website yeah it's just like we said Roger you have when you have 100 kids and one kids uh chronically absent for the proceed pretty high you have 50 kids and one kids chronically absent your percentages dropped for quickly yeah Wilson just isn't very good because that may be talking about too I don't know I mean you're looking at smaller numbers but you're also looking coming out of covert you know there were still some some quarantines and you know when the doctor says you can't you have trophies you can't go to go to school for five days there's not a lot you can do about that in your family but that you know we're I think we're about out of that we haven't had kids pointing for a while well I mean there should be some interventions I would think place for students that chronically absent apparently that's we work with students I know there are students that we have to contact and talk to parents about at some point if they're unexcused you can't get up there to become a child in the careers chronic absence is probably the number one thing that affects student learning gossiping uh it's pretty tough to maintain your learning keep up grades if you're absolutely it's okay to Performance Moving On The Board member representative for negotiations withdrawal so I think a Chad said he would be willing to do that unless somebody else so I would entertain a motion to switch okay there is a motion by melons and a second dialysis any other Thunder tolerance okay hearing none and sort of okay so this version uh for chat to me for representative for negotiations any opposed and push him past the seven scale okay item number 10 land transfers there's a group presenting tonight considering land transfer they're also presenting information so they're actually giving information to school districts one seems to have some interest in that so they've talked to us about a bastard yeah there is a potential of a land transfer of the 24-25 schools so you know you've already passed the date this year to do it in 20 23 24th of the year so now we're looking at 24 to 25.
I don't think we need to do that but I'd like to do that at the March meeting and then we just true up is the the verb I guess true up our data with the counts and factors that the school finance division at the Department of Education has for us and that gives us two chances to do it um so if we look at the 18 million dollar operations budget that is subject to change and we have this this would be the second year where we transfer some of those funds to our Capital fund and we know we've got some costs coming back to our MMO fund um at the current time four for four percent of that operating fund is not incumbered it's free we do support several other funds with that operating fund and then once the revenue shows up our expenses there and push it back to those other funds Capital about eight point six percent unencumbered and again that's a little overstated because we've been bankrolling so to speak or or reserving some funds for these staff that come back into our operating fund because we can do the operating and then our adjacent ways we have big plans for that fund one would be to supplement about 70 000 on the teacher project there's places we can use for the fire lane we can fund the road base and that asphalt cover with adjacent ways there's also places for chip seal and resurfacing and there's places in front of the Del Rio building that we can use that and then in the future if we're going to really aggressively look at chip sealing and perhaps removing soil and and some fail over at Del Rio and Heritage we could raise the Levee for our adjacent ways and have more money to do those things and then that would be a direct capital cost we could pass that through the local taxpayer be a very low rate but we've been picking up a hundred thousand a year in that for about five years maybe more oh and we get closer to 12.
that's where we started adding an SEL goal that's where this all this work started and you're starting to see the evolution and culmination of it tonight with that team that went a little bit earlier than we did so it got added to our gpis in 2010. then we fast forward a little bit when we were doing this timeline we were a little shocked at like how recently some of these things actually took place we didn't change to that 8 30 start time until the 1617 school year it feels like it's just been part of what we've been doing for so long but we really haven't been doing it that long we moved finals to before break instead of after winter break we started the choice PE program we created a mindful menu and literally changed the way we're serving food here at Stevenson and that was the first time we had an SEL coordinator so it really hasn't been that long and we've made so much progress that in 1718 the portrait of a graduate gets added to the vision statement 17 to 19 is when the planning and design of the PWC all comes into play 2020 the gentleman standing to my left Alex Stoller who you're going to get to hear from very shortly was brought on as a wellness consultant to start doing some of this work we also hired Levis Haney Dr Haney to be our EDI director then we get to now time for the building to be open we're almost ready 2022 and I went to Eric and Troy and I said we really need to have somebody to run this facility and we've got the perfect person that's already in the building doing a lot of this work and that's Alex Stoller we brought him on to be the wellness coordinator we added the wellness initiative project to our gpis and then August 15th 2022 we opened the doors to the wellness center so I'm going to turn it over to Alex and Eric now and they're going to talk a little bit more specifically about what's been taking place in that space since we opened it well it's lovely to see you all for the first time uh thank you for your service and what you do for the school for the community um I hear you've been on the board for 20 plus years so yeah that's 30 plus yeah 30 plus thank you so yeah it's really lovely just being here and being able to talk about what's going on with Wellness at Stevenson High School and of course the vehicle for all of that being the Patriot Wellness Center the beautiful construction project that now has manifested and the students are really enjoying the space I graduated Stevenson High School in 2010 for a little context and it was upon learning about the value of Wellness for my health and my performance namely that inspired me to change careers pursue a career in health get a master's degree in dietetics and then actually return and provide that service for the students because I saw how impactful it was really for me in my own life and how it enabled me to start to really not just meet my performance goals but enhance them but also become just a very well-rounded human being and that is what led to essentially the design of the pillars of Wellness I'm not going to dig into all of this content too much today because I know I want to keep the scope and the focus on what the Patriot Wellness Center is doing and that's what we're going to do yet there's there's a ton of thought and effort school-wide now cross-departmentally how we're integrating these pillars with specific actionable and engaging steps for students so the Patriot Wellness Center exists as a place for that to take place essentially yet this is happening across the school in remarkable ways already and so the pillars of Wellness just for a little bit of this context and background our mindset movement nutrition and restoration it's very clear and obvious when you step in The Patriot well in the center of that movement or physical activity takes place there yet these other pill pillars we are providing opportunities for students to learn about and engage in in a variety of ways I'm actually asking for a nap room in my office to go for the restoration sleep is one one aspect I don't think that made it through the budget problem he was Consulting last year um when this was becoming a reality that the facility was going to open and it was going to be a movement space um him and I both shared the the vision that it needed to be much more than that which is why honestly the way it's designed if you walk in there with the um where the monitors are placed and the teaching stations it was really intentional because we knew it's one thing to move kids but it's another thing to change how they how they see the world and how they see their own health you heard that a lot with the team earlier on the intrinsic motivation doesn't just happen right you have to give them the fuel to start to think about how they are interacting with this content so we knew it was going to be that way we needed to shift our Focus quite frankly on our curriculum especially in our PE curriculum shifting away from movement and more toward all four pillars and where students interact with all four of those things in our in our activity-based spaces um so we went to this house fan focused curriculum so it's not just about lifespan and how long you live but it's also how many healthy years you have and that has really resonated also we've taken more of a wellness of a day in the in-day approach trying to teach kids that how you eat in the morning is different than how you get at night and it should be right and some of the reasons and the science behind that and that's all those are some of the major changes that are taking place in our PE setting oh and honestly we've redesigned all of our curriculum regardless of which PE class not just Choice P but all the PE classes around a common warm-up that centers around those movement patterns that you see up there and those are science-based movement patterns that um lead to a healthy lifespan so being able to launch being able to hinge these are things that have been pulled out through the years as key components to Living Well into adulthood but it starts now and it starts when you're young and that's the kind of the hard part is getting a kid that's young and vibrant to understand that these are going to matter and to build those patterns those healthy patterns now so we just baked it into our warm-ups no matter what class you're in you're going to warm up in this way and they don't think anything of it they warm up anyway right and so in health it was a little bit of a different ask because um Health already was engaging in all of the pillars in very authentic ways so now going into next year and actually a little bit of this year they are kind of taking apart the curriculum and finding ways to explicitly teach the wellness pillars so they're attacking it and referencing the wellness pillars as opposed to just talking about Wellness more generally and they're drawing it back to the fact that essentially those pillars all need to be even even the um attended to and so when you have um an athlete maybe that thinks movement is the key right teaching them that how restoration and how their mindset will all factor into how they perform and that's coming in the health classroom you can get a little more in the weeds and that content and so we're going to use that platform for that and to just piggyback off of that aspect of creating value just to share a story I know student B from that previous presentation I see him in the Patriot Wellness Center all the time after school sometimes he sits at the front desk where we have a student staff member typically checks students in and he just wants to be a part of the team he just wants to be a part of the space and I can say I was surprised when I saw him up there and kind of laughed to myself because I've seen his growth since day one here where he kind of came into the space maybe not with the utmost respectful demeanor has now transformed into someone who I see contributing value to the space as a whole and so it's really cool like Aaron was saying to kind of see those how it's transcending and there's those parallels between what we're doing with Wellness what's happening in the classroom and how I've observed even a change in student B's disposition if you will and so that's really the key mission of the Patriot Wellness Center as a movement space but also a place where we embody these other pillars of Wellness is to create an exciting environment where students feel very welcomed there's a variety of ways to engage in these pillars based on their unique preferences their backgrounds Etc so by seeing how students can come in and feel welcomed and valued it's that sense of belongingness that's being created that I think students are really finding the space to be a useful place to spend their time and so I'll talk a little bit about what we offer what that actually looks like so we have a variety of dynamic movement patterns which I'll follow up on the slide here and then we're getting student voice to tell us what they want to see lived out in the space and then we're doing our best effort to then manifest that for them so that they feel excited about coming to engage in these Wellness practices and tying it to a benefit that meets their immediate wants and their immediate desires for their identity because like Eric was saying it is challenging to have a 14 year old have the perspective of what does my long-term Health what are the implications for my health span and lifespan giving them a reason to engage with it now and I think a huge part of that is just creating exciting offerings and opportunities and then also helping meet the physiological needs that they have developed mentally from nutrition from restoration from mindset as well and so you see that living out in the PWC Cafe and the multi-purpose spaces on the first floor where some of these opportunities are being offered and then in the actual work out area itself and so what I'm about to present here is data from the beginning of November through December uh last year so that's actually 22 data apologies for that oh that's December 21st okay that's why dates have three so total attendance was 12 000.
we would love to be able to do more but we are realistic and we've had preliminary conversations with the town side of government regarding our funding I think that our request you know it's certainly certainly substantial we are the biggest budget in the town and we understand that we also serve the most people directly every day and it's important that we have the funding to to do what we need I have provided you with backup information uh on this be happy to take questions now or take questions over the next couple of school committee meetings we have an opportunity to deliberate at the next couple of school committee meetings in March and then um and then hopefully vote at some point in April on the budget we don't currently have any State numbers um so the the we have a new governor as you know um we are anxiously awaiting that but we're also somewhat pessimistic that it's it's really going to help Dartmouth much I'd expect a a very modest probably certainly less than what where the percentage we're asking for um increase in Chapter 70 funds probably to the tune of one percent for chapter 7A that's about a 10 million dollar program which we'll probably get 100 a hundred thousand dollars out of that so that's not going to save us so I don't see that you know making a major difference from what the governor has has initially sort of previewed to communities but we'll uh we'll keep in mind and keep you informed as um you know as more things develop on the state side of the budget we will continue to be meeting with the town side of government making sure that we're on the same page in terms of communicating our needs and keep you informed of those discussions as we go and I just we've you know we've gotten great support in the past I hope we can count on it again we certainly need it so many questions Shannon you you too I'll start with YouTube only because of the fact you were on this so yeah sure I guess I'll go first um thank you Mr Kylie uh we're hearing this seeing this for the second time um it's an unfortunate reality of the uh the budget increase um certainly concerning um certainly something though after you know thinking about it myself having conversations with Mr Kylie that I I think at the very least it's worth pushing through um the the overall budget and uh I'm hopeful uh that we'll find the support um what's more concerning to me is uh all these user-funded positions that are being paid for with sr3 right now and we're going to be we're gonna have a serious significant problem for fy25 especially as things um you know nothing's getting cheaper right now these days for sure so I'm certainly in uh Mr Kylie's well aware of my concern um my other concern I I brought to him and it you know um I think it might be worthwhile to have a conversation or maybe have someone from special ed available is the um the possibility of a new program for the um Transitional services um I I I think it's worthwhile I think it can be if it's done properly um I I think it's a you know it can work however I do have reservations about that and I would like to hear some more from special education about what the overall overarching plan is for this program that would be uh my two my two cents on that um yeah I'll stop talking now no no that's fine thank you Dr Jenkins so I have a question and then a couple comments I want to reinforce from our meeting I can't find in my files the 5.1 percent increase is that the same number that we discussed because I thought I remember that the request was a 4.4 percent increase but I may have transposed the numbers originally what we were talking about so our original budget subcommittee meeting right which was not a budget proposal right I just wanted to make sure I know I know we haven't approved the budget yet I just want to understand where the numbers are it was it was not a budget proposal it was we were talking about the fact that our Baseline before we consider doing anything else was 4.4 if you add the the exact difference is the difference of the things we're proposing yeah the ell the physical therapist the preschool classroom okay and then to then I I wanted to say a couple things for the audience and from our meeting right I mean one of the things we talked about is the things that we're requesting are not even nice to have they're things that we have to do to meet our legal obligations and so yeah we're requesting 5.1 but even if we only got that level funded budget we still have to do the things that we say that we're going to do we can't not serve students who are entitled to preschool services so yeah we're asking for some additional stuff but the additional stuff is to meet legal obligations and I think that's sort of important to point out the second thing I want to reiterate and I want to amplify what you said so it doesn't get lost Mr Kylie because I think in the current atmosphere that 6.7 percent on Administration might raise some eyebrows but I I want to note right that the Personnel levels in central office now we previously had two assistant supers and one curriculum director we now have a super one assistant and two curriculum directors and so the Staffing levels are the same so that 6.7 doesn't represent increase in staff represents increase in legal costs and increase in in our contractual obligation so it's not like we're on a hiring Street there we're returning to normal Staffing levels in central office and then the last thing I want to note is you know we talked about this in the budget subcommittee meeting and you know I think we all share the concern about um the s or cliff and I think you know as loath as I am to use sort of non-recurring revenues for recurring expenses I think we're going to have to look at some of those to ease us off the cliff um because I don't think we want to go from a million dollars in this to zero in one year that's going to be hard and so I think we're going to have to look at some of that non-recurring Revenue to potentially roll us down as we can sort of make progress in building those into the budget over several years and that's what those sorts of funds are are typically for but I think we need to prepare people that we're going to have to look at that to to really do that because I know I know there's rightly a lot of hesitation to do that but I I just don't see any other way around it I mean we can't just lose all those positions that serve students it's going to be it's going to be challenging for sure that's it okay thank you Dr Jenkins Kathleen thank you um I just want to thank my colleagues for all their points and not to be repetitive I do agree and concur I too have some reservations about the transition program you know transitioning our special ed director new superintendent potential new vision you know to help you know fill in some gaps and move forward perhaps in this way or another way I just feel like I just I'm really uh you know working in the field and seeing it not work well and seeing that we had a program at Quinn that didn't quite work well you know secondary transition if you just you know starts in Massachusetts the age of 14 right and here um from the age 14 until a student graduates it turns 22 students on IEPs receive transition services from the public school um defined in federal law there it's a coordinated set of activities to signed to be within a results-oriented process to facilitate the student's movement from school to post school activities transition services are based on the individual students needs taking into account his or her strengths preferences and interests and these these Services help young adults to live work and participate in the community and go on to further education or training as independently as possible when they leave high school that includes travel training that includes job trialing that includes connecting to resources and government benefits that includes a lot more than what I can just visualize one student and two Tas doing never mind the potential repercussions if a family and a student are not open to say transitioning into our turning 22 program at the high school I do have concerns about it being within a physical building having 13 14 year olds and 22 year olds in the same building I would I don't want to make any assumptions I'm sure there's been good planning I've heard let's you know it's been kind of mentioned but I didn't really quite know when this would come into fruition or it could be something great but I would hate to put something into place that's not going to be great in in practice and I would like to hear a lot more about it and um just to be sure because as it stands one teacher two etas I don't feel as adequate to support the needs of students with this level of nuanced coordinated services that change from year to year and really are unique and how do you get the kid to the college campus and support the other three in the classroom and how do you know I have a lot of questions um and so I would love to see a presentation on it um um because you know in other districts you know having kids work in the cafeteria and bus tables that really to me is subpar and categorizing it as a skill post-secondary skill I I um it can be part of it but I feel like I just have to be vocal about this and express my concerns thank you Mr Newton so we'd be happy to get you more information about it and maybe you know set something up for the March 6th meeting we do anything else Kathleen that's it no no no we've kind of gone through all of the other depressing Financial stuff that we're yeah you know thank you Mr Kylie and all the administrators to Chris and Shannon for your time on it type of dealings you know not easy not an easy test type of deal I kind of agree with Shannon I had you know you know the note on the 16 you know the falling off the cliff type of deal it has got it's not pretty uh it's not pretty at five percent because you know you know I'm not hearing much from the state at the moment I mean I got an email today about you know I just made a note on it you know the opioid settlement is about you know how much how much is Dartmouth going to get on that and how much is you know are they gonna you know give to Dartmouth and you know get included in the budget I don't know I mean you know no disrespect we don't have a budget and finance director no disrespect to Gary at the moment so it's you know things are a little bit up in the air there too so uh but thank you for all of this I mean again I go I always go back to the budget requests not funded it's these are not pie in the sky this is this is not loyal geez you know you know let's have some fun type of this is not these are all you know middle school after school programs you know Cushman was you know Quinn teaching assistants that type of deal technology increased the expense budget I mean it changes all the time so thank you very much for all of that and I again this is going to come back uh two cool questions that I have on blindsiding you I apologize you haven't heard anything from uh cap CIP on a meeting with them not yet not yet and again when you have a date from the fincom to yes I I will present this sure aside from March 16th that's the only my only bad okay okay um I will just let you know that we did receive a fairly extensive list of uh requests information requests from the finance committee so we're in the process of putting that together for them so okay foreign anything else okay old business superintendent search and screening committee update sir okay you passed good evening um just to give you a brief update as to where we are at this point the superintendent search committee met on initially on Wednesday February 8th and we I facilitated a training for them in regards to the requirements of the open meeting law with the search committee and the conflict of interest statute something I'm required to do by Guidance of the Attorney General so we did that they signed and returned to me confidentiality statements so that we maintain the confidentiality of the process then we met on Friday February 10th and reviewed the completed applications that we've received and have begun the process of scheduling preliminary interviews with the search committee which will take place on Tuesday the 28th Wednesday March 1st and Thursday March 2nd um at which time they hope to complete that part of the process and have for you um a number of candidates to be considered finalists for the position that you would then begin to take over the process the following week so things are going well the Committees in the in the process now of uh submitting questions for the interviews I will put those to documents that put those together in a document share them back with the committee and then we will finalize which questions are going to be asked during the 75-minute interviews for each of the candidates so that's where we are with that and uh Chris did I skip anything with that part of it I think so Mr I don't think so Mr hardy uh just back away a little bit here no uh we we had some some good conversations some good discussion uh unfortunately or fortunately we're able to fit in a Friday evening meeting and I do want to thank all the members of the screening committee for willing to come out on a Friday night just because of the the the condensed timeline and trying to stay competitive with the other school school districts that are interviewing superintendents we felt that it was really uh it was either our choice was either that or Valentine's Day so uh we opted Katie and I opted to go with uh the Friday night so and thanks to Katie who's hiding around the corner there for all her uh her work on the committee as well um no what I will say I don't know if now is the time to do it but we did have two members of the screening committee withdraw I'm not sure if everyone's aware of that but we had a parent member withdrawal as well as a teacher withdraw both due to time comp commitment and scheduling conflicts so one of the things that we brought up in um we thought it was important to share with the full committee was whether or not what was your the Committees the school committee's pleasure on filling these positions clearly we've already made the decision the group to who we're going to move forward for preliminary interviews um so if we were to fill these positions they would just be part of the interview process personally and I'm only speaking for myself and Katie please come up share with you what your thoughts are personally at this point in time I don't know if it's particularly necessary we've already started the process Mr Mr Hardy's already gone through the training so you know as much it was very it's unfortunate because I thought we were pretty clear with what our um you know what the time commitments were and what we're expecting but I do understand that things come up but my my thought would be to not fill those those two positions at this point in time Katie thanks Chris I would agree with that I think the team is a though we've only met twice a well meshed team there was good discussion had I think it might be difficult at this point for a new person to come aboard um but you know as Chris said it would be just for the interview process so really the the decision is yours since again again only me at this point just run with what you've got that type of news because other than that you've got a you know reinvent the wheel you know nuts that all over again but you're going to have to put a little bit more time in the way because this these two people would have to go to the training and all that you know so just run personally run with what you've got I mean people knew coming in we talked about it enough sorry Shannon yeah no I absolutely agree and you know it's we talked about maybe filling one but you can't really feel one because then you end up with an even number and you can't really have an even number and so I think just the challenges of having to go back to the pool and talk to people and confirm if they're still available and retrain them um just makes it too difficult at this point so it's unfortunate but I just think we just have to move forward with what we have and if you listen to the finance committee meeting they thought we had too many people on it anyway so you know I won't go there Kathleen no I think yeah I agree I'll do it yeah there we go run with what we have awesome thank you outside of of this well like it's not really a downside but the the reality is both of those groups are still represented there's still parents and there's still teachers on the committee so it's not like we're not having representation from those two groups as well and quite honestly if you did decide you wanted to fill them unless you did it tonight we'd have to delay because they have to be appointed by you so if you didn't do it tonight it would have to we'd have to push the whole thing back until after your next meeting but I didn't want that to be but I think the group the group worked really well the two nights together they asked really good questions uh they were very respectful of everybody's opinions which is always a very good a good sign um it would didn't pull any punches but it was all done in a very civil respectful manner so that's very that's very encouraging moving forward because we have as I told them we have to remember this is dual evaluation process candidates are evaluating Dartmouth and the experience that they have during the interviews as much as you're evaluating them so it's real important that the interviews State you know stay a very positive experience and we did chat about that with the search committee as well body language you know the unspoken language sitting like this when you head down it's kind of a negative look uh at least pretend to be engaged uh to to even though you may not like what the person's saying but uh it's real important that uh it's a positive experience for everybody involved because at the bottom line you want them to be here as much as you want them to be here so like I said it's a dual a dual process um the other reason I think I was asked here to come tonight let's talk a little bit about the survey um you should have all received a copy of the summary document as well as the full the full survey with all of the open-ended responses and so forth um I was really happy with the total number of responses it was exactly 400 I was looking at it the morning it closed on January 5th and I was looking at it that morning and I was like oh 397.
on rebuilt boilers so and and uh what I want the design professional to take a look at is to take two of the steam boilers offline which we believe we can do and convert a significant section of the high school to hot water um steam is although it's a an efficient heater and people love Steam on a five degree day it's very difficult to control especially on days like today where it's 50 degrees outside um then where his offices is also a steam boiler plant he can attest that typically it's always a lot warmer uh on a steam system so that's uh that's not good use of energy um ultimately we believe we can we can convert at least two of the three boiler sets to a condensing gas-fired boiler as well as convert the domestic hot water boilers to condensing so that would also include you know renovating all the uh recirculating pumps uh eliminate some heat exchangers it's going to be pretty involved um that's why I'm really kind of um anxious to get uh design professional on board to start looking at what possibilities we could be looking at uh save what we can and uh try to increase the efficiency of the high school going forward which does that does that um that that would just be for that one piece of the high school's HVAC system yeah that uh that boiler plant I would say uh covers 75 percent of the high school so it's pretty significant it's a it's a significant uh circuit uh that it covers so you know we'd probably be looking at trying to at least renovate 50 of that 75 and convert it to uh hot water a hot water circuit instead of a steam all gas fire or anything right well yeah so over the years we've eliminated uh We've eliminated all oil tanks underground oil tanks uh Norton and two little are the only two schools that burn fuel oil or heating home heating fuel and that's because there's no gas service available so on the areas that we used to have dual fuel uh converting them 100 to gas will increase some of it give us some efficiencies um you know and the high school is a good candidate for that foreign so this is design money yep so that's 700 and the four or five that's just kind of a placeholder until we get back to design yes sir yes sir yeah and again if if we're lucky enough that we get HVAC Grant you know legislative approval then you know the reimbursement would be nice to have on on that particular project regardless of when we do it okay and I won't even ask okay uh Sam and Tim are you guys all right with that the 15th for the design okay seeing thumbs up all right okay then the next couple here one two the next two actually are Cheshire High School uh both HVAC improvements that were recommended and carried in our capital budget you know last year so they're just lined up you know for this year so You Know Rich I know I see that for the unit vent replacement the first one that we're looking at the 220 and then the 200 next year yep that's marked as review alternate options you want to yes yeah and I think we still need to do that I'm not uh uh the more time goes on the more that um I'm not a fan of unit ventilator replacement it's just not efficient and the cost is is exorbitant so we've been looking at uh there's a PBC project uh oh actually we just had a contractor walk through today to install centralized um AC which is much more efficient uh uses less energy so um I think that's uh that's the tack that we have to take going forward as far as any modernization on the hvc side so what are you saying for these two lions that this is taking these out and off then what am I saying um you want to do something instead of yeah I think uh maybe inject uh some design money in there do us might be worthwhile to do a study and then uh figure out what we want to do uh going forward so the 400 gets delayed and you're putting 40 in for design or something along those lines yeah sounds reasonable to me because if we knew we were going to get 50 reimbursement I'd say try to do what we could but yeah I mean the problem with with some of these unifentilators we had styled the four of them a few years ago at Norton that included air conditioning it was an exorbitantly high amount per uh per unit cost um and then you know only those areas get AC you know good ventilation and AC so uh in my opinion it's not it's not a it's not uh well spent you know versus a centralized system that could cover a much larger area back in the day I think unit ventilators were popular but once you introduce air conditioning to it it changes the game rich I mean this is kind of automatic but in Cheshire High School is there ductwork is there forced hot air and any parts of that school like where yeah there's some areas that are like that the library at the high school is entirely forced out here okay well that's all air conditioned right now and it's air well plus it's air conditioned so that unit can do both and it dehumidifies as well is the 2000 edition does that have ductwork that could be retrofitted for central air conditioning um huh wow that's a trick question that's a tough it's a tough It's a good question but it's a tough answer so the unit the uh the air handlers that were installed there's four main air handlers um we're installed with the associated centralized ductwork but no um Provisions were made to include um cooling capacity so you would think that it would be easy enough to install a cooling coil into each one of these units but then you have to have some kind of outdoor condenser slash water tower now you're establishing a whole nother cooling circuit which would replicate the heating circuit the time to install air conditioning was then it's too late now to do that they're heating only ventilation only and the options for installing air conditioning will be pretty costly hmm trap as we try to save money right yeah Pennywise dollar foolish you know at the time it would have cost a lot less you know yeah retrofit now the sad part too is the units that they specced out or were specifically designed to handle both Heating and Cooling so yeah value engineering right okay so yeah that's right so for those who I moved the funding to the right and I just left some design money as a as a request uh the next one is a district-wide project on replacing pneumatic controls with these digital direct controls Rich direct digital control yep um is there any priority in terms of location for that uh what would you have high school the high school probably has the highest priority the high school in Dodd uh continuously run the the highest percentage of compressed air so so pneumatic controls utilize compressed air and the compressed air uh through you know um electric signal controls damper positions hot water hot water valve positions uh it's not exact it's difficult to calibrate and it's just you know you're running a compressor 24 7 just to keep the air pressure in the line so today any new HVAC system is uh direct digital control so it's similar to you know the thermostat in your house it's programmable controllable um and you know we're slowly taking measures to eliminate uh all of the pneumatic controls again the high school being the priority and we've been we've been doing it annually so we're we're asking for uh some seed money to continue that continue with that uh effort okay next item is Dodd Middle Schools um just you know this one is the general hva the rooftop unit replacement um this isn't new right this is an item that we've had but yeah considering an alternative for these as well yeah no I think these we need to do especially along the second floor uh and uh the off main office areas there are rooftop units um I believe there are a couple that are over 40 years old they're actually absolutely ancient and we've replaced uh I believe in 2020 we replace three 2021 I was able to replace two so this 150 would allow me to replace two more so I would like to continue down that effort to at least keep that you know areas where we do have air conditioning continue to down that path to modernize okay yeah I mean 30 year old equipment that just needs to be replaced yeah there's some there's like seriously old stuff up there yeah okay okay the the next one is just to continue the lab Improvement projects um what this year we are going to do additional lab work at Doolittle right guys yes you have the gang bathrooms at Doolittle so this 250 000 for 23.24 will that enable us to wrap up do a little and then we could start moving to the high school and the middle school well this Summer's work will complete all the gang bathrooms at Doolittle so that'll be after this summer I believe that those will be 100 complete uh The Next Step would be to try to address the classroom bathrooms specifically the kindergarten bathrooms things of that nature yeah but I think going forward my opinion is um that we need to focus on gang bathrooms at the high school you know and possibly Dodd depending on on where we fall because those are in in pretty poor shape as well specifically the high school yeah no doubt I mean those even though those projects you know we're kind of funding them a little bit at a time yeah the results are excellent and you know we we just need to continue to make the investment yeah again like following the same things Sam was saying earlier you know focusing on Doolittle and treasure High I think before that I mean obviously things are inoperable I died we don't have unusable bathrooms but yeah bathrooms take a beating you know you know with the amount of amount of students and staff you know it yeah people don't realize that they do take a beating no I get it and hopefully they take a meeting by the hands of vandals well yeah that's that's the side that's an aside but just from everyday use it you know you can only get so much flushes out of a flushometer before it before it breaks Sam on that note go ahead you have a question then I don't think you're done right I'm just trying to follow it's tiny in here uh yeah no this is we're still on the the lab Improvement project right um I I was just thinking as you're moving along the items that you're moving to the right we could potentially pull back out once we have that decision on the HVAC legislation then we could if we do somehow we couldn't do it we would have to do that at the council level I mean we then what who makes the decision when this has to be approved by I mean you have to by June 30th have it set for referendum for November is that correct or is that just remembered from school modernization yeah so what happens is the council when they deliberate on the capital budget and let's just for arguments say say that they approved the capital budget in May and what they're doing is they're appropriating the fund and they're the funds that you need and they're also committing to a referendum but since the referendum is not till November after the initial approval let's say we get word from the legislator legislature in July that they've passed legislation and now some of these items are eligible for HVAC grants the council still has time to go back and and make modifications to that prior to the November referendum okay that makes me feel a little better Ben so that we can kind of develop two hypothetical scenarios to pull the items you know that we are setting for future build and we can get them taken care of once the legislation is complete yeah as I said I mean and in past years the council didn't deliberate and approve a capital budget till August okay and still were able to get items on the ballot for the November referendum so I think we do have time if we need to go back and and we Trace our steps and make some changes okay Tim go ahead thanks Andrew uh rich in terms of lavatory improvements I seem to recall uh probably years ago at this point at an energy commission meeting you had mentioned you know there's things that with regard to the Laboratories there's opportunities to save energy such as like I don't know automated flush maybe saving water or something but you didn't really care for them because they were really expensive and they broke often so just in the interest of saving money are you basically trying to avoid bells and whistles and bathrooms no no all the new all the new gag bathrooms are all automated flush so what what happened in the past um and you might have been part you might have been involved with that I don't know at what level but when they did the amaresco renovations uh they replaced uh flushometers Unfortunately they replaced flushometers with the automated type that were battery powered and those battery-powered uh flushometers just don't have a very long life so it ended up we ended up getting to a point where I needed a full-time uh mechanic just to monitor you know flushometers which was a entire waste of money uh ultimately in the new designs we go to 24 volt DC so we actually use house current and they're fully infrared controlled you know automated measured metered flushes so on so forth so that's part of our design standard when we're building new bathrooms so hope that answers your question yeah it does so I appreciate that thank you and it's not just on the flush armor it's not just the toilets right it's the hand sinks as well Rich yeah it's everything yep thank you okay all right sounds like we're good the next one is some masonry restoration on a worse first basis across the district um 150 000 and which is this is the whole this is just yeah this is yeah this is like General Paving General Flat work you know concrete sidewalks patios uh Doolittle school is one that comes to mind where the the uh the actual sidewalk slash patio that leads to the the gymnasium is in terrible shape it's heaved it's cracked and needs to be replaced the staircase uh leading to that is is compromised that needs to be replaced so that's just one example of what we need to do as far as masonry work goes okay yeah and these I mean those these make for great summer projects you know you knock them off and then you know move on to the next school or or schools I know and it's you know I'm just saying the obvious here but you know 600 000 I was on a boiler the public doesn't see that you know but the 150 000 amazing repairs they do yeah so yeah all right the next one um kind of disappointing but you know it is a reality the the metal roof the front of high school the you know the front portion of getting extreme metal roof yep yep you know which is a standing sea metal roof you know should last a lifetime there's no trees all around you know that part of the school but we've been chasing leaks and issues with that actually since it was installed right Rich so I wanted to just kind of tell us what's going on there how far do you want me to go back um so yeah it's been indicated that roof's been problematic since its installation in 2000 um I believe that the actual installing general contractor went bankrupt like six months after right after the installation yeah saw there was never any uh no one there to honor the warranty so on and so forth uh nonetheless we continue to experience a lot of buckling especially in The Valleys the way they're designed uh the way it was designed it creates absolutely huge valleys for some strange reason that butt up against a raised parapet so the water crashes right into a brick parapet and you'll note that in every one of The Valleys where it tapers down it slams into a brick pair pit when you think it should just slide into a a gutter or off the building I think a gutterless system would have been better than what we have now over the years those panels they're standing seam metal roof they actually enter interlace one on top of the other are starting to buckle and separate and that that's caused by wind you know by temperature you know deviations between hot and cold and now the wind is forcing the water in between those gaps so basically and it's not the entire roof it seems to be the front section uh above the main entrance which was redone after the 2000 construction and the northeast corner um where that huge Valley comes down into that corner so those two areas would need to be reworked there is technology out there today that replicates a standing seam at a roof but it actually the materials that are used are more uh aligned with EPDM so it's actually a rubber roof that looks like a standing seam metal roof and what that does is when the substrate starts floating this the rubber roof will stay intact and it'll follow that so it's early in the game I'm still trying to get um a design professional take a look at that but ultimately we still deal uh with leaks in that roof every time it rains particularly bad when it snows and uh or or an icing event it's uh it's not a good situation uh so are we talking about moving this do we we need design money here rich is it gonna be like a design build type of assistant yeah at least consultation money which if we I mean if we don't have anybody on board now you're not going to do it this way yeah you're not I don't think yep so what do you what do you think you need for design yeah there's yeah 50 is always the design number all right I'll I'll make a notation that it's design money the boy does it look nice from routine it sure does yeah but just ask some of the staff that works in that part of the building you know they'll they'll tell you I mean I walked in the other day if you walk in the front door is a beautiful new uh new entrance way you look up you can see yeah there's tape hanging from a rain event from a couple of weeks ago so yeah and we just redid that ceiling uh last summer I know you did but yeah it's frustrating all right next one up is you know it is the single largest request in this capital budget year it's Dodd's Doolittle excuse me Doolittle's roof replacement which has been in the queue for four years now so this is the year it's slated to get done um Rich it's is it in design now it is not a design yeah we're working on developing the RFP for a design professional and hopefully we'll get that out soon and I we do have the money allocated already for design yes we do all right so this one's moving to the right yep let me ask you this uh rich with with do let off we were going to do air conditioning at doolo would there be a lot of I mean have you thought about that I mean is that is it Roofing and HVAC is there a lot of roof penetrations that would take place for installation of a system at Doolittle um there would be some roof uh like there would be some penetrations I'm not going to say there wouldn't be a lot or there would be a lot because we don't have um the HVAC designed um it all depends on what type of hvc system we go for uh is it going to be you know are we going to have a centralized Chiller you know in the back of the school a nice 500 ton reciprocating chiller um you know and be able to run refrigerant lines inside the building versus Up on the Roof are we going to utilize the centralized ventilation system similar to what we have at Highland where the the Ducks actually Traverse the top of the roof I mean is there space above the ceilings that do little to even to do it inside uh yeah you would have it would be industrial looking so the Ducks would be exposed you know you can't do it inside a classroom it's just the duct work would be exposed similar to the Doolittle cafeteria yeah so it would be similar in design you know to that because a lot of those classes are vaulted right yes correct so that would be that would be the that would be the best scenario to incorporate you know at least an interior ductwork but that's got to be someone's got to come in do the design we did uh we did uh have an engineering study performed and they did provide us with a couple of options uh both of which I just described um and then they also gave us a conceptual cost estimate that's the I think that's the eight million dollar one seven million somewhere around there yeah so yeah I mean ultimately and it also depends on what type of roof we're gonna end up installing as well um your experience would it be if we're going to do HVAC at Doolittle right uh air conditioning we're doing AC at Doolittle should it be a hva that AC and roofing project that all gets done at the same time or would you leave that up to the engineers to tell you later yeah the engineers would have to yeah I think I think those are two separate items yeah if if the roofing was replaced with uh uh you know sheet rubber EPDM then doing roof penetrations is fairly simple you know that's easy enough to accomplish so the roof could certainly go in uh before the HVAC product uh Project without too much uh uh too much issue trying to install a roof and do an HVAC penetration simultaneously I think would be a coordination nightmare but that's my opinion okay thank you and Rich As far as duck worked I mean I know what we did at Highland was really kind of audible because the duct work is all it's on the roof right yeah I I we won't want to do that again right um I got it depends on it depends on what what you're you know what what kind of a building you're handed sometimes you don't have an option you know sometimes you have to you risk the roof if you want you know if you want to have a control centralized you know HVAC system that's what they had to do at Highland I don't know what went into that thought process there's it's probably uh I'm guessing it's probably more cost effective to do that than trying to do duct work you know inside the ceiling plenum that would be my guess is that it was just more cost effective to go across the roof yeah I was certainly in a lot of ways easier I'm not even sure that in some places you could even install ductwork inside the plenum to feed all of Highland's classrooms but yeah I don't know that for sure yeah yeah all right Tim good question uh yeah thanks thanks Andrew uh Rich a couple minutes ago I thought I heard you basically say that you would recommend against doing a new roof and air conditioning or HVAC at the same time at Doolittle is that generally I said I think I said that it would be a coordination nightmare okay so I'll take that as a recommendation against that um but are you talking about the actual are you talking about the construction or the design of it no no the construction so then what I'm so my my request is to so are you in the design phase right now or you're about to go into it we're going out for uh we're gonna submit RFP for design Professionals for a roof design yeah for Doolittle when do you think you're going to be sending that out like tomorrow or in a month or two oh probably another month that out it's not tomorrow is the point that's not tomorrow yeah it's on my uh it's on our to-do list so it's yeah no so so Mike my request is in the in the design if if it'd be possible to uh request um input on not only the HVAC stay on the roof but also solar however that might and and I I mean I totally see the solar as being a separate project if it happened it'd probably be constructed differently because of tax reasons and stuff like that but I'm just curious uh we're moving forward on this so I think it would be good to have that as part of the conversation right now in terms of the design conversation yeah solar it's just you have to incorporate uh the services of a structural engineer that's that's basically where the solar component comes into the weight so it's not just uh it's not just hiring a roof designer now you're now you're into you know structural engineering and then whatever if you want to do HVAC now you have to get an MEP firm so now it becomes a lot more a much bigger design project than just replacing the roof does that make sense we're talking about three million dollars does it make sense to do those three things at the same time and this is just me I don't know how other people feel but it makes sense for me to have those that from the HVAC side it it does it wouldn't it wouldn't have any negligible effect in my opinion not that I'm an expert at it but in my in my in my uh you know experience I've never I've never seen the two happen side by side the design part of it right oh okay so would it make sense would it make sense to have the Soul it's a much well let me rephrase that uh I guess I guess you have I have seen it because it's done in new construction all the time but ultimately you have to marry the different disciplines together so now when you're developing the RFP now you're you're not looking for a roof designer you're hiring an architect to do a full-on you know HVAC renovation that happens to include a roof replacement that may make more sense it actually you get you cut out for a second so or maybe it I might be unstable my thing says internet is unstable right now so let me just rephrase it say one more time would it make sense give it a shot yeah I mean you guys gotta have the discussions right so you're incorporating all multiple disciplines right now versus just to get a roofing engineer to make a recommendation on on roof design now you have to marry an architect that's gonna have a structural engineer MEP Engineers now it becomes a you have to identify uh much bigger your project than just replacing a roof you follow me no no yeah no I understand I I'm looking for I look you know that I'm a fan you know that I'm a fan of moving toward clean energy uh it seems to me that this would be the appropriate time to have access and I totally get it yeah the first time I'm hearing of that yeah I think the best way to look at it is a separate separate projects the roof roof in itself needs to be replaced regardless in any direction that you move with the solar opportunities and and to the point that rich made it is you know it it having a structural engineer evaluate the space is is different than having somebody design the roof and at the same time his point earlier with respect to the the different types of of AC units that you might end up whether it's a chiller plant or or another uh opportunity um it doesn't necessarily Drive the design of the roof okay okay I think I'm getting it now it's what you're doing by putting new roof on to put it in like household terms it's kind of like you're putting new shingles on you're not adding any ability to add weight load on there that's exactly right okay good all right I'm done thank you All Right Moving On okay next one is um we want to start getting prepped by um putting 50 000 into design for the replacement of Hyland's roof um and you see that the five-year total is 2.3 million the request for this year is 50 000.
100 so it just covers a cost of purchasing and then also training and then um storage as well okay thank you you said that would that would cover the cost of purchasing for an annual stock yes and training personnel whoever volunteered and were participating in this yes okay thank you EG please are you able to to buy or to stop now without the spell no we are sorry um and response your question Vice China we are unable to stop this medication at school currently because we don't have the ability to have standing orders for it and we don't have a protocol to administer um medications such as this to individuals without a prescription thank you thank you and from as you read this bill does it limit this only to students so if the principal if a visitor in the office goes down with breathing issues the school can bring out their Bronco by later and well it looks like as I see on page three line six or excuse me seven um it would be volunteering to administer to any student or individual so it does look like it could be applied to so um yeah yeah people delivering grew to the cafeteria [Music] you have a school meeting that's not your meeting but you're going out to cafeteria to somebody um so I I have an issue with this just obviously but uh you have any further comments never ask you other questions any questions from this side questions yeah and I guess superintendent what I'm asking from you are you comfortable with this bill because it's any visitor that comes onto your campus and it doesn't specify where they're there during school hours or anything this would be anyone thank you so I'm assuming that your security guard at night would have to have access to this and people come onto the campus thank you chair for the question I do have concerns with disability thank you members any questions uh Miss recess reconvening the joint committees on education and Health and Human Services relating to Senate Bill 1443 recommendation of the chair is to defer chairs to defer indefinitely thank you
we have our first that financial statement binding on kind of that internal control issue we've had this process of running split checks where we you know have a big PO for a project we'd have four or five checks written for that project because you know as they trickle in there maybe not for the full amount so we just use that same check number repeatedly to pay you know a b c d e f to pay for that project during the audit when we were looking at that and it traditionally hasn't been a problem I will note that in the past but during the audit when we were looking at it we happened to research this one check and we found that one of the checks was written to I don't remember the vendor off top but maybe some type of supplies per se and then the check number actually went to Kansas Department of Revenue for sales tax so that split check while it said in one system that it was for supplies but actually got written for was something totally different so that's where we felt the issue Glide was that it'd be easy to manipulate that and see you know well why we wrote the check to this it really went to this person so let's just note and like I said it went to sales tax or something like that so it wasn't like it was a fraudulent check or we found any issue with that but we just felt that it was probably best if we were going to get rid of that issue going forward because it also caused a headache on our bank racks at the end of the year too so we just felt like it was necessary to bring that to the board's attention if that was out there we do like to point out that in February of 23 we actually have stopped using that uh Kristen will confirm that but so we did actually get away from that and that'll hopefully curb that problem going forward but like I said you know we found that issue we just felt like it was needed to be brought to the board's attention and then on page 53 we have that Federal award finding and unfortunately this is a repeat finding from the prior year I'm dealing with our meal counts once again you know we're having handwritten sheets taking care of how many meals we have at each site when we come to the test we actually kind of go through those sheets comparing to what was reported as submitted to ksde to make sure those numbers match up and we found an issue that they weren't matching up entirely and they weren't off a lot maybe like five or so meals but because this was another issue as what we had in repeat from the last years you'll see on page 54.