this slide is from the FY 22 auditor General's District spending report for Gilbert and the instruction is 59.6 percent our classroom spending is at 73.5 and non-classroom is at 26.5 percent you'll see the peer average there in the pie at 57 percent which is lower than Gilbert note that our peer average is our peer operational peer group these are considered very large districts with 15 000 students or more these are not necessarily neighboring districts so our peer averages are Mesa Chandler Peoria Paradise Valley Deer Valley this mountain before you go on will you explain real quick why the instruction is 58 in the aquifer but 59.6 percent in the auditor's general report just briefly you want to take that one sure so when the the presentation of functional area spend is presented in the annual comprehensive financial report it's indicative of a different set of funds than what the auditor general uses for purposes of this presentation that's the main difference in general historically what has happened is that the presentation in the annual comprehensive financial report has been a little bit less in instruction than the auditor Generals Report it's just the the pieces that go within the classifications that that report then cause instruction that's correct they label it as instruction it's actually the same it says so the um the chart of accounts that relates spend by that functional area is pretty much National so the annual comprehensive financial report uses the national definition it's just the funding sources that are included okay so um that's the that's the major difference okay thank you I had a question before we move on can you just go through and tell us what's included in instructional spending what's included in student support spending and instruction support spending sure what the what is that instruction is anything in the classroom this would be classroom teachers paraprofessionals student support would be our attendance clerks our nurses instructional support would be the curriculum side of the house Library thank you you're welcome so this is a five-year spending history for Gilbert Public Schools we are down slightly in dollars instruction uh dollars in the classroom transportation is up slightly food service is up considerably we'll talk about that in a minute non-classroom is up so the transportation piece also um just we wanted to compare fuel costs and show you kind of where some of that's increase may have come from when we compare the last few years we always try to bring FY 19 into the picture because that was our last normal year so in FY 19 our fuel spent was just over a million dollars in 21 it was 673 000.
I do anticipate these expenses to increase because this is only invoicing through January and reference in reference to my except expense spreadsheet this is under the category of instruction and structural support we're also going to be over in our insurance line item we learned earlier in the year that we had to purchase a multi-factor authentication for all of our devices if we didn't purchase this we were going to lose our cyber security coverage so this wasn't budgeted for so cost wise for BMS and Bes that it's gonna it was an additional 3 000 and into Hondo 6000 so in these I'll follow under the categories on the spreadsheet of Maintenance and operations so looking at the schools quickly individually under BMS under instruction and structural support we currently have the savings of approximately a hundred thousand dollars I anticipate the savings to decrease this these line items are not encumbered there's some line items that are not encumbered like professional development supplies and materials and now we know that legal is going to go over budget the overage should be able to be made up within this line item since we're forecasting to have a savings due to a teacher being currently on leave under maintenance and operations we currently have assistance in BMS of approximately 29 000.
so it isn't a system that we did explore we would consider exploring it again when we did it at that time the technology wasn't quite there we were far ahead and so those systems have not worked properly and so that is what kind of has made our decision to go revert back to the traditional mechanical systems so it doesn't mean that we're not willing to go that route and look at it again if that's something that the Commissioners would request that we do but just to let you know we did consider that for this location but because of the difficulties we did have in the past is why we've looked at going backwards so I hope that helps a little bit clarify some of that okay thank you commissioner Lee and the follow-up and it was mostly out of curiosity because I did find that description of various maintenance and operational issues would likely be fully realized it would just seemed vague to me so um I appreciate that you guys have done heat pumps in the other two locations um and that's but you guys have had bad experiences with them so far so that that is helpful it doesn't mean that the technology hasn't improved and we wouldn't consider maybe looking at something different for this location sure thank you you're welcome um I I was planning on actually asking questions about something else unless somebody else wanted to ask more questions on this topic okay um one of the things I wanted to say that I really liked about this is the rain Garden the storm water retention so I just didn't want to positively note that this currently is a you know an asphalt site of a parking lot and that the the fact that this can actually retain water is actually very helpful the other question that I wanted to ask was what's happening with parcel 2 would it remain office and what are some of the discussions around from a continuity of urban form standpoint what are some of the thought process behind the remaining 42 percent of the land on parcel 2.
in 22 it was 1.37 so it doubled year over year so that that contributes to the Inc part of the increase in transportation and then if I can ask about that so the Dollar's instruction is down a little bit as far as are the actual dollars down or just the percentage down in FY the percentage is down and that's because mostly because food service and and fuel costs are up so then that just changes the percentages okay correct this is the five-year spending history again a graphical representation that includes dollars in the classroom non-classroom spend and food service so you can see that we tried to book end the data by providing the actual data for you quite consistent in both dollars classroom dollars in the classroom and non-classroom spend you can see that even though it's hard to see graphically there was a pretty significant increase in food service sorry just to to remind you last year was the first full year of uh in-person instruction and we were still in Universal free breakfast and lunch so the participation was very large last year great segue for this slide which was shared during our annual financial report so this is a four-year comparison from 2019 to 2022 and you can see the reimbursable lunch was at over 4 million here translating of course to the spends associated with labor and food costs and that was when we had the sorry that was when we had Universal free lunch and breakfast and breakfast thank you this is a comparison of our neighboring districts or local districts not necessarily our peer our peer districts so you can see that we're highlighted in Gold there this is quite a celebration we um are very competitive with our neighboring districts and dollars instruction and classroom um same with Administration or food service is competitive as is our transportation the admin costs at some of the smaller districts like Higley and Queen Creek would be higher because of the size of the district our instructional coaches are they put in instructional support in our classroom dollars or are they put into our Administration dollars classroom support okay thank you so they're they're specifically instructional support okay support supporting the teacher in their instructional practices yes they're they're not in in the classroom or not an instruction they're in the classroom their instruction support so and it's really interesting to point out you can see under the food service line you can see where we even though we were over a percentage higher year over year you can see that Chandler and Higley and Mesa and Queen Creek were also um significantly right around that but but Chandler and Higley in particular were nearly a percentage Point higher than we were in their food service spend Scottsdale was amazing at 3.3 percent it was really shocked at how they managed to do that so um again a graphical representation of the information on the previous slide and this slide includes ADM so you can see the comparison and the size of the districts between Gilbert Chandler Higley Mesa Queen Creek and Scottsdale so and again these are local school districts so we compare favorably to our local school districts but we also compare favorably to our peer group in addition keep in mind that Statewide Food Service percentage is increased as well as Transportation percentages increased we might just again the names of our peer districts so mesa's appeared District Chandler's appeared District Tucson Deer Valley Peoria Paradise Valley okay okay yep so do you guys ever break this food service down by title like how many Title One schools are in each district versus how many are on ours this isn't title one isn't that this big component of the for the free lunch it would be in a normal year this is last year okay so I mean that would be a maybe next year we would be able to break it out for you and you will see you will see the number of paid lunches versus the number of those that were fully reimbursable so this was a tough year because everybody received free breakfast and lunch yeah before we move on to average teacher salary so here we have the same school district's comparison FY 2022 local districts average teacher salary so keep in mind that 57018 was the FY 22 average teacher salary here for Gilbert and 23 it was 63 397.
I anticipate the savings decreasing exercise line items that aren't covered like above with supplies and materials as the committee is aware this past Friday our elevator broke so we recently reported three thousand dollars just for the company to come out and diagnose the repair so once the diagnosis come back I'll make sure I come back and update you and we'll have to look at it and see if it's worth processing an insurance claim or moving forward depending on how much it costs under Boylston Elementary in structural support we currently have a savings of 69 000. again I anticipate this decreasing for unencumbered funds such as professional development and supplies and materials and the legal that I mentioned and one thing to note is we have an ongoing Personnel matter that has not been resolved so the forecasted savings amount is unpredictable at this time we are forecasted to have Savings in special education transportation and also in our benefit line item these savings will be helpful and offsetting repairs repairs keep seeming popping up at Boylston Elementary and we're actually just about over that line item so it's good that we have these savings to help with that and lastly in Toronto under instruction and structural support we currently have a savings of 150 000 again I anticipate this dropping due to unencumbered expenses in the legal we have savings we also have savings due to the beginning of the year we had we had a large difficulty in finding Personnel especially in structural assistance other services show a savings of 157 000.
great question and thank you for asking we have not had significant conversations about what would happen and what we would do to either develop or look at what could happen or a developer developing that site at this point we are trying to kind of break it in almost two phases let's get through phase one and then we'll consider what we what happens with the the second parcel going forward Scott got it understood uh thank you for that and then let me get to the Salient one that I think a lot of people have called about which is we talked electrification I will eventually come back to that the other one I want to talk about are the drive-throughs um I wanted to ask about utilization as well as the petitioner's thought process in why they're requesting this given obviously the discussions that we've had about drive-throughs in the previous sessions here and so if you could tell us a little more so we can understand from your perspective this is the utilization rates that we expect or things of that nature that helped us to better understand why three lanes are included in something that is again turning off of a residential kind of area to our actual new sweater teller would a system member or car driving through so there are three lanes but they're not the same type of three lanes for the drive-through from our perspective especially going through the pandemic our operation was only open for drive-through traffic as though as was many other businesses throughout the world I guess the country for sure you know that's how we operated and served our members was that way and so we feel um should anything like that happen again in the future it's definitely a way to still serve our members to help them you know and keep everybody safe the members and the team members in the building in addition it's about choices for members ultimately is how do you like to utilize your financial institution do you want to drive through do I have kids in the car am I just had a surgery can I not get out are there things that are restricting me from walking into a financial institution so there's lots of reasons behind wanting to have the drive-through service to really be able to provide that to our member base so gotcha thank you well it's really always helpful to hear from the petitioner about the rationales of how it's being utilized and for who you guys are thinking that of um to add on to that I think the concerns that we have and that we we Voice or it adds additional conflict points between non-motorized transportation and obviously auto-centric vehicles to that effect I wanted to ask just about the design orientation intent of having the front facing west and I wanted to just get a sense of I'm not sure that I saw a elevation from the Prairie side but what the experience of a pedestrian on Prairie might feel like on that corner huh thank you thank you so so they'll they'll look at basically drive through Lanes in the rear of the building because that's the it's basically a two-sided building it faces both Plymouth Road and it faces West as well this is the orientation towards the office or the uh kind of the functional aspect of the facility so correct got it um understood I think a lot of folks have expressed some concerns about kind of the communal field of it it also stands to reason that Plymouth still is an auto-centric Corridor of which the community divisions are intended to be again uh more non-motorized Transit as well as a additional we've talked about porosity of non-motorized Transit so um thank you I talked about design electrification I would also add that uh with the concern Express about vehicle traffic and so on if you're aware the existing facility has 146 car parking lot and we're proposing 22.
so we did add some stipends the pay for performance we kind of mirrored what some of the other districts are doing and you can see from this table how difficult it is to compare average salaries across the school districts because everybody makes different decisions as to what is included so we opted in the current year to follow the practice at Chandler to include all of the stipend values in our average salary that we are presenting on our budget and in the AFR and none of this includes like benefits or anything right and none of it includes any of the benefits that's correct but you were saying in the 22 we we didn't include right here you you put it in the differences to note base salary plus one time stipend but it excluded any other stipends and performance pay whereas some of the districts include the supplemental pays performance pays all of that so like you said in this 20 in this 22 we can see a significant difference it looks like significant but there was a little more payment given to our teachers we just didn't include it as the average teacher salary that's correct the other thing to note is that we decided to include that three percent one-time stipend purposefully because the idea was that we wanted to give it one time with the hope that we would be making it ongoing in the subsequent year and we were successful at doing that so now we're truly comparing Apples to Apples and the growth of average salary uh when we went into the 2023 school year folks that's important we've been really focused on trying to make sure that we're competitive so that our teachers especially and all of our staff actually have are paid for their excellent work and that we can attract and retain the best professionals so I guess we can talk more about that in the budget you can show us we will talk about that the other the other thing that's important is that every single school district has a different definition of teacher so we're not obligated to limit ourselves to just those individual teachers that are in the classroom because our instructional coaches and our technology integration Educators they're fully certified individuals but they're not they don't have a classroom responsibility our itinerant teachers we include them they don't have a classroom responsibility they have responsibilities to students but they don't they don't have a class load so to speak so it's really diff it's just a very difficult thing to compare but that's why it was important for us to put the the differences in there so that there's some evidence to you as to what is included and is not included no one has ever defined how they're defining teacher in this grid so she said we had to post it we just said yeah we just said the post yeah so are you going to comment about the 2023 what we have on the budget I'll go ahead so note that the teacher salary is that 63397 that's comparing Apples to Apples comparing the 57 000 to 63 000.
this isn't accurate this is because athletic coaches are not encumber Ed but we do have a quite a decent savings and special education transportation so right now we're fortunate to have Savings in the areas at Toronto as there's a large as we have had a large number of repairs and we're currently over budget on the repair line item by seven hundred dollars we've had a lot of repairs electrical plumbing and HVAC Carol and I spoke earlier and we would like to invite Dan our facility manager to a future meeting and review all the repairs at all of our buildings so you can kind of see where we stand overall I think we're in a good position as we currently have enough funds in blind items to cover some of our overages at this point in time fiscal year is money for our budgets so in the fiscal year 24 budget we have received the recommendations recommended budgets from both of our towns so you'll see that there's two spreadsheets there's one spreadsheet that says at the top of Berlin and there's one spreadsheet that says the town of Boylston start with Berlin so you will see that Berlin's recommended budget for BMS came in short by 732 715 dollars came in short by 7 328 dollars when I say short I'm referring to the budget that you approved on March 18th yeah after reviewing these details and speaking a lot to Kristen the Town Administrator over there and Carol and I speak into the chair we asked if we could propose the following we proposed taking an additional 225 000 from school choice to BMS taking an additional 7 328 from school choice to Toronto and taking an additional a hundred and twenty five dollars from circuit breaker we went back to the town and went back to Kirsten and asked if with doing this would they consider helping us fund the remaining 382 715 the fincom from Berlin and the school board met last night and they voted to agree with the proposed budget amendment including the 382 715 in free cash contingent upon a vote in favor by the school committee meeting they also would like this to be the final change that you make to the budget so if you look at the spreadsheet it breaks out everything that I just stated I know it's a lot sometimes ask me any questions and on the bottom you'll see I forecasted out school choice for BMS for Toronto and circuit breaker that will show you with the additional allocations where we will stand so just to briefly tell you for at the end of fiscal year 24 with increasing our allocation we will have a balance of 256 000.
so and that is in the same orientation same location facility where also if you look at the the site plan as it exists now and as for proposing it it's significantly uh less dense less porous in terms of open space and green space and so on it has a much lower profile both facing the neighborhood and facing the both Street fronts so those are some of the assets that we viewed this facility over what is existing there gotcha thank you and I would like to say that I did receive the Midwest trip generation report in which I believe to quote after applying the pass by traffic reduction the proposed Bank is expected to generate 31 less trips during morning peak hour and approximately the same traffic as the existing office during the afternoon peak hour so that's something I did want to mention we do have in our possession uh the trip generation report I think I've taken up uh plenty of time I'll yield the rest of my time thank you commissioner dish I have just a question that follows from that if if I may speak for the lay person as the representative who represents laypersons I I actually I don't know what passed by traffic reduction actually means I mean I could probably make a stab but yeah all right so the pass by reduction accounts for vehicles that are already traveling on Plymouth or in the vicinity that aren't this isn't their destination but because they pass by and see that this is an opportunity that they may be able to take just because they're in the area so when we look at trip generation and we're comparing this proposed use to the existing use of an office building those are the the office building itself that use generates you know a certain number of trips uh dedicated you know AM and PM peak hours uh the same with the bank but there is that reduction because the bank has a little bit there's not as many compared to an office use of people that are just happen to be driving down Plymouth that see an office building and think hey I'm going to stop in there whereas you know a member might be driving by to a different destination on Plymouth but see that hey there's my bank and I might be able to make a another stop in there okay so the thing that is confusing and again it might be me is that it's actually an attractor the bank is an attractor I pass by I think oh I can zip by that ATM and pick us some cash whereas with the office it's not I mean unless I had a specific reason for going there I'm not going to spontaneously go so it's a pass by traffic it's called a reduction uh right and I think it's more in relation to um evaluating traffic on those streets right on Plymouth Road and on Prairie so there's there's an evaluation of how much traffic is being generated on these streets so that reduction happens because those a percentage of those vehicles are already traveling down Plymouth or Prairie I see I see so they didn't they were they were going there anyway they were going to a different destination they were going somewhere that wasn't the bank correct so they don't count as traffic as added traffic as added traffic okay that's interesting but from the perspective of conflict points it seems like they do count as added traffic okay then I'm I feel clearer commissioner Mills while we're looking at the traffic study I just want to make sure that I understand this right so and to refresh my understanding of how this is used in the context of our code so typically the level of service and stuff is generated at the like we look at the peak hours is that right from the staff perspective that's correct okay so and and then those Nets kind of the uh what what was just discussed was kind of the Nets during the AM and PM Peaks but one of the things that I want to make sure that I'm reading this right is in the column that's weekday 24 hours so not just not just at the at the peak times um it looks like overall a bank use is more even though the square footage is 1 8 of what it was before is that am I looking at I mean this is an activity to to commissioner Dish's point where there's lots of more turnover of cars throughout the course of the day it's not necessarily you can correct me if I'm wrong it's not necessaril in the peak times right because it's not like everybody's starting work at the same time they're coming and going throughout the day is that am I reading that right right so um I and I will I understand that that's likely the case with that specific column there that you're probably reading that right I would want to consult with our traffic engineer just I'm not the expert on that sure specifically but yeah um the standard is to look at the peak hour volumes and you know it's so that's more of what I'm familiar with but um yeah I can great come back to that well and I would I would just point out that this is this is the standard this is it's been a while actually I feel like since we have the commission talked about what is our standard that we regulate for um and kind of what it is that we're looking at one of the points I think commissioner dish that you just brought up that I wanted to highlight because we've talked about it before is typically I mean these traffic studies are done for looking at the intersections and the level of service in the intersection and they don't always take into account like the people coming and going at the driveway or like at the sidewalk right in the how many times that driveway is being used is that fair um from a staff perspective am I my articulating kind of what the how we think about the traffic studies in the context of our deliberations kind of so so just to to a very high level of your referencing the code we rely on data that is very industry adapted it's it's the ite manual and based on land uses that predicts a trip quantity for a use that we haven't experienced yet and it's based on data from around around the United States and I think perhaps even larger and it sort of Aggregates use experience of things like Banks and things like drive-throughs and it is and it attributes a certain number of trips to those it takes into account how that use becomes a destination you know this use can changing from an office which might have was as was mentioned more of a turnover it might be more of a destination a bank I'm not that's not to say it's not a destination for some but it also at times is going to have sort of passed by traffic that that is sort of the nature that's one of the reasons that Banks invest in corridors because they want to capture people driving by and say oh wouldn't it be really great for my bank to be there in the future so that I can just take care of things on my way to school or such and such so that that is a gateway into traffic study or not traffic study then does those things where it looks into modeling once it goes over a threshold and that's 50 Peak trips per hour once it exceeds that we require a traffic study that is where you're getting into plugging that projected trip generation into the existing um computer model of our Network and that in that case the traffic engineer for the petitioner is going to work with our Traffic Engineers they're going to make sure that that is being inputted correctly they're going to make sure that the assumptions are right it's going to rely on traffic counts and it's going to project things like okay with this development than the average wait time for a person at this intersection is going to be increased by and it's typically like 0.4 seconds or by eight seconds or something like that in this case that trip generation didn't get to that that said you're talking about how it relates to driveways and connections that review happens as well the transportation and our project Engineers are working to look at the site layout just from and how it intersexes with our right-of-way how are the visibility how how are pedestrian routes impacted both on public rights away and others so I just want to make sure that there's a distinction even though a traffic study is not being done for a project that falls below that threshold professionals at the staff with technical expertise Beyond Chris and I's planners are looking at specific aspects of the details of those curb cuts and how they interact and looking at things like how is that curb going to rate to relate to visibility of the road that it's going to so both of those are happening and I just want to you were sort of aggregating a few things and they actually happen a little bit separately thank you for that for the clarity on that and part of this is because we have so many people listening who maybe have not had all these conversations so I think it's helpful for people to understand and thank you for staff um for explaining kind of how these things all work together like making sure that in this case bus stops are put in a way in a place that is not making things unsafe for people making turning movements making sure that there's visibility on the sidewalk all of that stuff is there what i is it also fair to say though that we don't necessarily like based on this there couldn't be more cars coming in and out of the driveway and like there's not something like that's not a standard that we have that's saying like hey I mean for the the movements themselves they're safe but but at least as I'm looking at this it looks like even in the 24 hour period there may be more cars coming and going here there could there could be of data we cannot approve a plan that says hey you can build this so long as no more than 75 cars enter that driveway on a at a time period so we have to do our best to predict what that is um yes it could result in increased traffic and I would take that a step further I I don't profess to know the detailed history of this office we heard some callers who have experienced that my perception is that office has not been used to its full capacity for some time and so even though this is a smaller building When comparing some of that data that data is somewhat blind to the actual utilization of that office it is an office square footage number that is applied from us trying to find measurable data to consider whether that office frankly is fully occupied or it's a tenth occupied because the potential is there so that's another piece of it when you're comparing this there are some changes into both the info the Peaks but you're also talking about a lot different a smaller square footage just for this portion of the site so it's complex that gets to the next part that I was like the next case that I was making and so just for people too who may not have this study like it's comparing it's suggesting that over the the 24-hour period general office at the size of what's currently on the site generates 436 trips where as like for the bank it's 476.
note that that represents over a six thousand dollar per year increase on average to all of our certified staff but in addition as I indicated in 2023 we decided to mirror more of what Chandler is doing so we reported on the budget documents a value of 60 just over sixty seven thousand dollars so I just want to make sure that's clear to you so we are adding to that average teacher salary performance pay the other supplemental stipends all those other as well as our retention stipend that we awarded in the current year as well I I do think it would be important or maybe next time in context to bring what our average length of service is to um you know to show how long those teachers have been in the classroom I mean the a teacher who's getting this average pay is not a beginning teacher they're someone who's probably been in the classroom maybe 10 years or so I think it's I think it's important to note though over the last five years there's been a significant increase in starting pay for our teachers so that's been I think those years will it will it won't necessarily represent yeah so I just just to be clear when that number does come up yeah well I think it also would be interesting and as informative if we see what the average teacher index is for the other districts as well because if they have a higher teacher index then they have more of their teachers have been around longer so we would expect that their average teacher salary would be a little bit higher than ours even though again it's trying to figure out how to compare Apples to Apples because I know that we have had that has been something that we've seen a lot of is our teacher index has gone down as we've had several retirements as our school district kind of burst in the 90s and then we've had those great teachers with us all these years and growing with this and then they're to retirement age now so we're now kind of having that turnover so I think that's a good comment I did not include it in tonight's preliminary budget presentation but I will for the next presentation that we bring forward to you to to take a look at how does our teacher experience index compare to our surrounding local school districts just to see that'll give us an indicator of the years of service at each of these school districts in comparison to Gilbert and remember that the teacher experience index calculation is Statewide so it looks at the entire population of all teachers and then just determines what the average is and then anybody that has more gets a little bit more than one and anybody that has less gets a little bit less than one but nobody gets hit with less than one it's um the the greater of um one yeah it's yeah just so you know can I just ask the question can you clarify FY 2022 versus FY 2023 are we talking the year or the calendar year the school year what are we talking about with those those years so keep in mind that fiscal year for us is is the um is the school year so you will see fiscal year representing the school year July 1 so we're in fiscal year 2023 representing July 1 2022 to June 30 2023.
in Toronto with increasing our allocation we'll have a balance of approximately 396 000 and circuit breaker will have a balance of approximately 355 000 . does anyone have any questions for Berlin so by doing that you decrease our ability to react to unforeseen expenses within that next budget a year yes yeah we're definitely um lowered our our own funds wheat loader revolving funds two things to keep in mind the forecasted amount that I have in here for circuit breaker is 488 000. that's based off of the 75 reimbursement forecasted out all the current tuitions that we have for this year based off of the Civil same level service funding for circuit breaker that was used in fiscal year 22 and it does not include a reinforcement for transportation because that's still unknown if we got the same amount that we got last year that could vary from anywhere from 65 000 to probably 8 000 additional and we did apply for Extraordinary relief for this school year um which would have to be used for this school year but it would help offset the budget for next year that hasn't been returned back to us at this point in time it's a very difficult one because you get one lump sum and it depends who applies for it and it's the whole thing maximum we could get from that is a hundred and sixty thousand so those are two Revenue sources that are out there that haven't been confirmed are not included but are possibilities and circuit breaker so anyway from zero to 220 000.
so really close but because this the this building is so much smaller like that's where overall this is a very trip intensive um use and particularly like I I just think that is an important thing to name here it's a you're gonna work we have left square footage now but it just tends to be a use that generates more trips um and so that's one of the things that I'm thinking of particularly in this site I think the other thing that's related to kind of traffic associated with this is was there any consideration giving to close given to closing the Prairie Road Prairie Street what is it um exit entrance since you since you have the one off of Plymouth so I I think that goes back to um one of the criteria that Mr Leonard had Leonard had alluded to is that you know that not only the the trips and the generation rate but the the curb cuts the locations and things like uh multiple access points for emergency um vehicles and and safety so I think that's another reason why that second curb cut was maintained um and then again back to the the options right so putting everything out into one on onto one access point on one street really makes things a lot more congested and with the two access points um yes people might be and probably are more inclined to come off a prairie to use the drive-through but certainly have the option of going out to Plymouth rather than going back out onto Prairie um so there's a few things that yeah and I I so I guess this is a question to for staff if you know Mr Chang if during the conversation are the two curb cut something that fire department asks requests like how does like how what does that tell us what that looks like I didn't ask that specific question to the fire marshal as far as access around the site I did have an extensive conversation with the transportation engineer today and I think Mr Leonard actually covered a lot of the the items um that I spoke with with the transportation engineer and I'm going to generalize this but the curb cut off Plymouth Road will operate similarly as it does now so they have moved it 100 feet to the east he says that that's going to operate similarly he also stated it's a fair assumption that that more traffic will be using the Plymouth Road entrance and exit than they will the Prairie Road he's just making that assumption and it is confirming that that is correct they'll be using the Plymouth Road curb cut more often than they would on the Prairie um as far as the west side of the site yeah without knowing what the hours or what type of use it is it's it's really impossible to figure out what kind of study that you could do with a vacant site but he said it would be much more detailed with once they find out what type of use is being proposed on the West Side um and then oh and I think maybe to commissioner Dish's point I think it was already answered regarding you know uh the question about reduction or uh pass by he simply said you know if you want to use kind of a phrase it's an errand trip this isn't something that you actually are going to visit specifically it's an errand you're going out you're going grocery shopping you decide I will go to the ATM and get it so it's not and he estimates that probably one-third of the trips um are probably Aaron trips I mean again estimates I don't have it in writing but he's stating that you know one-third of the trips I probably drive by or somebody who's not specifically thinking about going to the bank is their sole destination which comports too with that passed by reductions that are slightly different in AM and PM but overall that same one-third kind of thing um okay that I mean because particularly I thinking about the other curb cut right like limiting the number of of opportunities to intersect with pedestrians particularly one that in an area that's across from a Recreation Area like I think that that that would maybe eliminate some of those concerns but I'm going to put this in a bigger context to say that honestly the overall like well in addition like it seems moving in the wrong direction to given that we we are a growing place to be instead like on like having less building here and so again I maybe this I'm just too used to making myself unpopular or with everybody because I think that I mean this is a lot of this there's a lot of vehicle trips for this very small footprint of a thing and I think that honestly something that has that has more intensive use of this space on this Corridor which may actually mean that that there's there may be more traffic but if it's serving a bigger function like uh I I um it may be um I'm not I'm not a hundred percent driven here like by by the trip generation it's more that this is really really Auto intensive like a lot of trips were very small footprint so that's one of the things that I'm that I'm grappling with in this situation I want to applaud the petitioner and staff for listening to things in the past and having a walk-up ATM that's really like um and thinking through what could potentially make this palatable it's still like very difficult for me and I'll Reserve things later on to say like where our drive-throughs because we have this this is like Groundhog Day or whatever that thing is like all over again um so I don't anyway that's I'm I'm interested in other folks comments commissioner White um I I'm just gonna tell you I I can't support this um as it is um so just to preface that so you know where I'm coming from um from that standpoint I did have a question for staff if this was in tc1 what would the setbacks be oh miss DeLeo is here so great this is perfect timing no she she's been here for a while but I didn't want to address her because she's for later I think it's zero to ten feet but yeah zero to ten right zero to Fifteen zero fifty nine zero maximum and we're at what are what are we at this week I'm dead we just took it down from Prairie it's about 19 feet yeah so there's no activation of this site to The Pedestrian and um we've heard from I think like 42 um commenters and a majority of them are talking about the 15-minute neighborhood that they walk and here would be an opportunity to do something really uh creative and what we're getting is something that fills out of out of scope with where I think the city is going and so I think commissioner Lee tried to ask this sort of earlier around like or maybe it wasn't commissioner Lee maybe it was someone else who's or maybe it was a chair give Randall that's just like how is this being envisioned and what we're seeing at the table um because it just doesn't feel like you're proposing something that matches the direction of where we're going in the city and so then it feels hard to say like I get that it's by right uh you know because of the office except for the drive-throughs and so maybe that's the piece and I and I don't want to make aspersions about why this is coming I think a caller did which was interesting but it just it does feel sort of odd to see this development in this way on this site I just want to make sure that Mr garber's Question got answered about why you're not installing geothermal so if I could repeat what I thought thought I heard which was you tried it it didn't work and you didn't want to do it again is that correct no well see that that's what I was trying to distinguish because it's actually not useful to not do geothermal with heat pumps and so did you do your previous development was heat pumps without geothermal oh so they were oh okay so then then did Mr garber's Question get answered then about um geothermal his question can it be repeated I'm not quite sure I know what questions I mean if if chair come on up Mr Garber if you would thank you my question was you have a 4 800 square foot single story building on a 1.73 acre lot your contractor Joe Vig has experienced successful experience putting in geothermal systems why not and I think what I heard you say is it's just a preference at this point like this is a choice that you're making I just want to make sure that's all yeah I don't I don't know that it's clearly been decided that we wouldn't do it so I believe that his question has been answered okay um we have done it at two other locations but it didn't work you want to go back to gas correct so we would have to go and really evaluate um the operation of them today and so that's the another thing that just feels discordant with what we're seeing at the table we're we're seeing all electric developments that are you know we just saw what was it a 12-story all-electric development which we didn't have agreement about but at least they came to the table and said we're going to do all electric right and and we've had the maple uh development was all electric we had one on Stadium that was all electric so again this just feels very discordant with where we are in the city and and the initial answer just I don't know it rubbed me the wrong way it was just like that's our prerogative kind of thing and I guess it is but it doesn't make it easy for us to sit here looking at a development that's going to be here for 50 to 100 years and say yes let's just go ahead and approve that so I don't know if if you want to address that but I just want to disclose to you um that at least this is a part of why I can't support what I'm seeing at the table like looks like there's three rows of solar you have all that surface area to put solar in um to sort of do that that would have been great there could have been some other Innovative uses there but I don't know maybe it's a cookie cutter type of thing I just don't know and I'm I'm trying to understand like give us your pitch you're here like absolutely convince us to approve so part of it is our brand you're at you're you're absolutely correct in that and a big portion of our brand is the the roof in the blue system so I assume uh maybe I shouldn't but you've probably seen our other locations around town and they look very similar so when when we start building one or when JS big does um most people know that it's the umcu credit union because there are specific characteristics and design aspects of it that reflect the brand that we have created and part of it is significantly in the roofing design of it in the Blue Roof and and the pitch of it so okay so that's really I mean just to be quite honest with you that's really what that no that it represents like like commissioner Lee it said it's really helpful for us to understand like why you're making absolutely some of the decisions um with regard to this so in 2014 uh Mr Leonard the Planning Commission had this conversation about drive-throughs they seem to move it into a special use exception what was there any other contacts that you have to give us was there like a sense of hey we want to kick this down the road because the cop plan was coming before covet and so we're going to be able to get rid of these drive-throughs through that method like why is it that this has to be this stop here because it doesn't feel like it's a part of our future but we're having to have this stop and it and to me personally this just feels um harmful to the developer because they spend all this time and money building a site doing all this work and then they get to the table and the folks at the table are like you're putting on a drive-through we're not going to approve a drive-through and and I just feel like it's a waste of everybody's time and so I'm just confused as to like how we are here at the table having this conversation in this way and maybe that's just too direct and if I'm on the East Coast so you can blame that I'm not being Midwestern nice tonight this is not about the east side or the West [Laughter] um as for 2014 I honestly don't know I don't know if uh planners Chang or DeLeo have that background that was Prime prior to my time I think that was an incremental step towards trying to move our community and recognizing that we want to move towards more Transportation options I would speculate at the time it was not um a policy goal to eliminate them it was just as they are manifested in our code today that it was um to raise attention to them to make sure that they're functioning in a well a good way to make sure that they are not creating adverse conflict points more than necessary um time has passed at this table over the last couple years you have approved drive-throughs you've applied approved drive-throughs on this Corridor we have a code that permits drive-throughs we frankly advise I I was not in every conversation between city planner Chang and this product team but I'm confident that they were made aware that the Planning Commission doesn't look at these favorably um we think it's a tough road however um with all due respect to the Planning Commission it's a free country people can ask for whatever's in our code and to your point it's because we have prioritized other changes to our code first in short all right thank you I I appreciate that it's just helpful and I think I the only correction I would make to the comment that I made earlier is since I've been at the table we haven't approved a drive-through so so we can both rewrite then commissioner Lee thank you just stepping us stepping back a little bit I do think it's a bit of a slippery slope to say because this will be a different Zone at a future time I think we need to evaluate it on the current Zone that it is because until it goes through the procedural due process of going through all those steps it is still zoned office So based on the form based on the dimensional standards and based on the permitted use this complies and there is the parking it complies at 4.6 spots per thousand the maximum allowable is actually the cap is 5.55 spaces it's a spot per 180 square feet so I do want to be careful now the point of my concern about the drive-throughs and the point of conflict is that there's a bus station that is kind of right at the front on Plymouth and so I think about the folks that will get off the bus and start walking into that neighborhood right I try to think about that pedestrian experience and that thoroughfare and so that that was kind of the core point it isn't necessarily this uh and then the the fact is regardless of the fit um the special exception used does provide us with the ability to Simply say hey we believe this fits or doesn't fit with the character of this particular neighborhood so just you know I do want to caution us about you know citing what it may be in the future um that being said we are supposed to be good stewards uh and I I frankly personally am a little bit torn because the materiality the overall architecture um all due respect I think it was Alan Dao that constructed this um I do think that this is a higher quality building than what we would expect to see continuing with 29.29 however it is those conflict points the continued um perpetuation per se of auto-centric Reliance although and and I totally hear you I think it's also very important for us to consider uh folks that are sick have coveted or have kids or have uh walk up you know basically some level of disability that makes it difficult for them to walk to a bank um so I do want to say we we should consider all those things and it was just the point that saying what it may be in the future is not necessarily the best Reliance so um but right now as a group we have to decide whether this special exception use of a drive-through is appropriate for this particular intersection thanks commissioner survey I'll take that one and counter it because I absolutely do believe and voted on the last one based on tc1 coming at West Stadium denied the drive-through because the special exception use has five points to consider the context of what our community goals are and is this in the special exception does it deserve an exception to be here based on our community goals which are drafted around our comprehensive plan our vision documents which are the same documents that guide the adoption of tc1 for Transit corridors that is projected and discussed and outlined to be here so I think that those things absolutely correlate and we can't live in the now or the past we need to make decisions for the future and idling cars and a density of one one car trip per 10 square feet is not the future so I mean I I can't I'll just move beyond that but I just needed to address that I'm actually going to stand very much on the other side of that um it's hard for me to find praise points in this project I really good job everybody else for finding something uh but the drive-through arguments were convenience to your customers and their choice nothing about that discussion talked about the benefits to the community we are trying to make decisions for the community nothing that I heard in that justification showed that having a drive-through was a benefit to the community that that was the exception that we needed to make for this project um a few things the Ingress egress if we go back to traffic 22 and a half inches I think that's a typo but it shows the lack of thoroughness of this project both in understanding our community goals and engineering so we have 22 and a half inches slash feet of Ingress egress on the Eastern side of the parcel the idea is that we do not have a curb cut for parcel 2.
thanks for clarifying you bet are there any more questions okay I really just wanted to add it's been a long time history here in Gilbert that we've been maximizing dollars to our students and though upon first blush I was thinking oh my gosh we really went down but in comparison to our peers and in comparison to our local school district districts our report was very favorable still indicating that Gilbert puts a priority on our students and I would say and we've always been one of the LA the lowest for administration every year we really ask a lot of our administrators and I just want to clarify you're saying when you're saying that we've put it toward our students you're you're saying our classroom spending yes our classroom so so dollars in the classroom and dollars in the instructions for professionals nurses curriculum library all of those things that's our that's where we look to spend correct and put a priority and up until this year and do do primarily to the impact of nutrition services we were always above 60 which is so we hope nationally that has been the metric trying to get your dollars in the classroom at 60 or higher and so it we've we've been very very consistent at keeping that very high foreign this presentation is some detail about the FY 2023 unrestricted Capital spend this presentation is also updated I apologize about that after a final review Dr Newman and her team provided some updated numbers on the curriculum slide so today's report will include unrestricted Capital we'll call it capital history capital budget review and then the FY 2023 spend an encumbrance year to date so here is our Capital history beginning in 2015 the state implemented an adjustment to our unrestricted capital that went through FY 2021 FY 2022 was the first year we did not have an adjustment those adjustments total over 73 million dollars which means you're very polite it means that they cut our budget by that much money at the legislature and we were left with not very much restricted capital for several years until they started to improve the situation that is correct better you to say that than me this is a graphical graphical representation of the prior slide information you can see that 2014 what they what they allocated was what we received in 15-21 that was not the case and then now in 22 and 23 we were back we were back to 100 allocation and just a just a reminder that our unrestricted capital is based upon prior year student counts so um just making it a little awkward when you're figuring out your maintenance operations budget in comparison to your District additional assistance so just to keep that in mind so it's a state formula based on prior year student counts correct this slide you've seen during the FY 2023 budget revision number one I just wanted to bring it to your attention again since we're talking about capital and also the importance of the transfer of 20 million dollars because Capital if you remember earns interest so we are expecting over a hundred and ten thousand dollars to be earned an interest this year this slide is also what you've seen recently this is the year-to-date February District operating funds grid we really want to focus on the unrestricted Capital here so in this slide there's 17.2 million dollars spent and encumbered as of the data that was pulled for this report there's 20.1 million dollars so between between in those three weeks the difference was encumbered because of our purchasing deadlines for Capital we will go into the detail of the four pieces of pie that are the largest we'll talk about technology the school spend operations and curriculum do you have any questions about some of the other little slices before we move on I guess I I have a question so all of this is zero based no just the just the soft capital all of it's zero based so basically it's by request or how are we doing that I just wondered I'm I'm glad that we got to 20.1 million I'm just wondering since we were allocated 17.3 million this year so we've spent into the into the budget balance yes yes we have that okay and how did you well I guess go going through it no we didn't no on this slide you can see that the adopted budget and the revision one is 46 million so you're saying that we in this slide you're you can see that we've spent an encumbered 17.2 okay no she's talking about the budget allocation if you go back to your budget allocation slide which is just District additional assistance that by itself you can see it 17.4 so we've spent 20 million to date which means that we are going into our budget balance carry forward that's understood that's what you meant right yes yes and which is why we did it obviously we're spending money that we have there correct I just want to get details as we go on how we decide how much past our allocated this year to spend and what the process is on that so I think that the next slide will probably help us okay we'll probably serve you with that can I ask a quick question um the 110 000 that we make up in interest or earning interest can that go to any of these pies in this okay these categories it can be spent anywhere on this yes then those constraints yes so I have a question back to to go a little further with Lori's question so so we we took you're saying that we took roughly three million dollars or we we had to dip into our budget balance carry forward three million dollars I remember talking about the budget balance carry forward a month or so ago and it was I think we had said this is all from memory but I think we said it was about 14 million but we expected it to be a little less maybe 12 or 9.
yeah and school choice is based upon the recommended school choice enrollment figures that will be presented to them or approved on hopefully we'll give us um right so that's my my concern there is the BMS number yeah I mean that in two more years so this is like uh emergency situation one time in the shop there's no doing this again next year at least not this way yeah and you're kicking the candle yeah I mean it's bad science yeah who was the other option right what's exactly right here you guys are moving were you guys at the meeting last night yes do they understand that this is uh like a like we're using up the majority of these ones they know that they do so what happens next year you still deserves next year so we can't deplete the whole okay so what do you do next year the other options I don't want to hide during the afternoon we could fill the investment school choice I mean we've already got 22 kids in the classroom and they're built for 18 but [Music] um so this is um this is something we would need to vote on to accept or to adjust our so how it would work if you know the budget's done yeah everything's been processed the words the overall number is just this doesn't change the overall approval that you approved on the 18th it changes the outline of it of the allocations that we will be using it doesn't change the total figure right but yeah yeah it will help the talents people to see that the school is meeting yeah a bit right oh yeah yeah and I think I'm precedented time sometimes with recommended Solutions like it's not like we're draining it down to zero should we hear about um should we perform this now or here's first right okay so so Boylston recommended budget came in short by 256 880 for Boston Elementary and came in short by 13 887 for tejanto and seven thousand eight hundred and twenty four dollars for our Capital at tohonto we made a similar proposal I spoke to defend comp chair over there to use additional funds from school choice for sixty three thousand eight hundred and eighty seven dollars and an additional hundred thousand dollars from the circuit breaker to bring the deficit down to a hundred and six thousand eight hundred and eighteen eight hundred and eighty dollars the um declined the proposals so how I see it in Boylston this the school committee you know saying it the way it is has three choices on how to proceed you keep the budget as is according to how you approved it on May 18th this total deficit of 270 700 and 270 767 versus the town's recommended budget you use additional funds to allocate the budget that was presented as a proposal to Boylston and eliminate 106 880 to clear the deficit or you eliminate positions that total the deficit of 270 767 dollars well pretty much what you're down to in Boylston the spreadsheet shows you the forecasted amount for school choice and circuit breaker with the changes of the allocations that were post so the 270 000 that's from the bcba The Three A's and part of the 60 of the vice principle is that what that is um yeah it's it's that and that's something it's that and then a little bit more awesome so I I did about a consent and uh Finance please to come play if you want us anything to be using essentially the circuit breaker money and the school choice funds and use and free cash to reduce to fund your budget because it's unsustainable next year you have to come up with those funds plus whatever your additional increase is going to be and that just means that next year you'll be getting your excuse me you're looking I love you we don't feel comfortable going down that path okay tonight so so the meeting that I attended to begin originally you had to funded the you look like more comfortable with the app level budget so is this so then if you've changed your mind then I just I'm trying to understand I'm sorry so we had that joint meeting with your Canadian activity in the Berlin minus committee and the level funded budget you presented at that time the budget that we ran them and we are comfortable with and that we are built into we have built-in and improved and subsequent to that I understand is you have revised your budget but the budget that he's referring to is the budget from March 6.
parcel 2 if the reasoning is similar to this parcel may need two curb Cuts but the Ingress egress does not extend to the Prairie curb cut so if we're talking about how trash and fire trucks need to move that Ingress egress needs to continue all the way around so it's short-sighted that parcel if we do if we do rezone to tc1 parcel 2 now has a conflicting land use sandwiched between two drive-through buildings so we have 15 foot conflicting blend juice on the east side and the West Side we've got the 30-foot woofer in the back plus you've already overlaid a 10 foot easement maintenance so that adds up to 40 feet along a narrow parcel that is undevelopable if we prioritize residential use I'd rather see that for this whole parcel this parcel is perfectly Suited for tc1 and specifically for a mixed-use project of over 200 000 square feet 100 square foot feet a hundred spaces of ground floor parking with commercial on the corner and can make 200 800 square foot two bedroom units I drew this thing it took me 30 minutes did not take a lot of effort to say what does what would this community look like if I paid attention to community goals and could our bank may be fit in the ground and then maybe because the drive-throughs go and like through that covered parking can we do more but none of that happened so like I'm just seeing a very difficult point where I voted this down before it's clear I'm going to vote this down again based on our goals our published goals that we've adopted for years and that it doesn't deserve an exception this is not exceptional and I really look forward to seeing uses that benefit the community on the site commissioner dish so this is I think my second special exception use case and so again to be honest I'm not clear on the criteria and I I do have the UDC pulled up and I read all the points but I I wonder if those could be if someone could put them in other words than there then are in the UDC uh I it is um as as commissioner Sobe indicated it is um by definition special exception uses warrant an additional level of review by the Planning Commission subject to these criteria so to start these I I would generally say these are not black and white answers these are gray answers they might be black and white to you on one side or the other but I don't think that they are data driven answers the way a site plan is is the building needing the setback is the building providing the appropriate curb cut width is the building meeting the height requirement so with that the standards that are are proposed are um is it appropriate to its location and this is why special exception uses run with the land um you might because this is only your second other Commissioners can probably tell you of uh over the last five years now a great quantity of marijuana related uses that were all configured as special exception uses and because of the because of the convergence of the cap on the total number of those and the requirement of special exception uses at a staff level we get a lot of inquiries saying hey I have one of these can I move it somewhere else and the answer is no because special exception use is considering a proposed use in the context of its very specific site it's surrounding its environs in this case is this proposed in the case we're talking about a drive-through is it consistent with the general objectives of the city's master plan is what are what our UDC says there was reference here to other goals and Visions I would urge the Planning Commission to measure it against our adopted comprehensive plan that is our guiding policy document when making land use documents will it be designed a constructed operated maintaining a manner as compatible with the character of the general vicinity that is a judgment um obviously staff has concluded that it is that an office to a bank is a similar use this is a area where you have a different character of land use on the Plymouth Corridor than you do some of the property behind it which is primarily residential um that answer could be different saying that man we don't think office and banks are appropriate for Plymouth it should be something else is it consistent with the general character of the neighborhood considering population density design scale and bulk and the intensity of character I think you're getting to some of this with the questions around traffic you're getting to some of this with questions about how does it relate to the street what presence we heard terms about presence so the site is being designed in a way that is consistent with the office District which is not a pedestrian running to District it is a Suburban District it is bigger setbacks and so that has costs to the sidewalk its relationship but that is what it is zoned today so those are some measurable yes no does it satisfy this or not um will it be detrimental to the use or of neighboring property or the neighborhood area in general again this is this is uh applying what that neighborhood is does this propose use fit there um I think it's consistent we have a lot of instances for again from the staff perspective we have a lot of instances of these type of uses along a quarter where you have residential uses of budding it we have a lot of land use pattern throughout the city that follows this um Planning Commission in this case can definitely conclude no it's not compatible but from a stat perspective I can say that it's at least consistent with a lot of other examples throughout our community in a lot of different corridors um will it not have a detrimental effect on the natural environment generally I would say no we have this proposed site plan is meeting the code requirements that we stipulate that answer that things like storm water things like how you deal with Landscaping things with open space and the like again from a cipeline perspective you anybody can have Fault With Our codes I'm sure that there are those at the table who have followed those codes but the site plan is our Provisions for site plan review that's how we defined whether or not you are satisfying that standard akin to we don't approve a plan because we feel like it won't create a harm to Public Safety welfare we enact ordinances that stipulate how we measure that and if you meet those ordinances that's how we determine that you are not adversely impacting public welfare I feel like I'm just restating them and not actually putting them in layman's terms but that's what that's what I do in my day job is restate things over and over and and on the third time they usually sink in so that was very helpful I will say that um I am I am taken aback by the one-third of the trips are errand trips that is worrisome to me especially because of the proximity of this uh this site to a recreational area and to schools um I am I am not persuaded by the answers about electrification um but I don't yeah so that's that's what's sitting hard for me right now and I'm trying not to take a stand on whether this meets the zoning that I wish had already been enacted here or not I'm trying not to take a stand on that um I could but I'm not going to do that I'm trying to think it through without that commissioner Lee thank you um and just in quick response to commissioner Solvay I do think that it's very important for us to be able to express dissent or disagreement in a respectful manner so thank you I really appreciate your comments uh and I think it's it's again very important for us to be able to listen and to understand where everyone's coming from and as I as I heard that I I still personally maintain that there is some concern that I have by saying the corridor is going to be such without having gone through such due process that being said um I also when I look at the special exception criteria consistent with the general objectives of the city's comprehensive plan the vision zero and again the the comment that I made particularly about the bus stop and its potential conflict areas uh I I find a little bit of concern there the land use planned from 2009 is probably going to designate this year area is office so I don't I don't think that that's currently been updated I know it's in the process of being updated but as I think through there there are conflicts inherent within but it's the vision zero which I think is the most recent um one about again minimizing having Zero fatalities really minimum and increasing safety for transport that I do find this one uh that that's Point number one design constructed operating maintained in a manner that's compatible with existing and planned character uh of the general vincennity and again that's that's where the context and I think commissioner Salve you you talked very specifically about context and it's the it's a speculation or I guess it's the um temporal context of saying in the future it shall be this that I'm having trouble at least grabbing my mind around but there is also the geographical and physical context um while on the south side with them City and things of that nature there's all there actually is just a general sense of auto-centric research essentially um that being said to the north there is a neighborhood there is a pool um and mostly I think that a lot of folks would be again this is hypothesizing I've been to that pool before but I think I drove there so um but that to be said design constructed operated maintained in a manner that's compatible with existing character of the general vincennity I think that North Area and the intensity that's where I'm trying to see if there's compatibility you know in the overall kind of continuity of the urban form to have three drive-throughs that are totally visible in that Eastern Front um I had some concerns with um detrimental to use peaceful enjoyment and I'm just going through again I'm thinking through so but the core point that I was trying to make is it's so important for us to know learn and better better disagree with others gracefully and so I do appreciate your comments and I hear them and I'll uh I'm still processing so so thank you I appreciate that commissioner Hammerschmidt and just say that I am very curious to hear what you have to say because I know you live in this neighborhood I look close to this neighborhood okay but I'm also trying to be very objective um so I have a question first for staff so while I think we all wish that this parcel was already zoned tc1 um they could apply for a rezoning right tc1 is an available option in this area okay just wanted to confirm that um I don't even know where to start here so I understand the brand um although I've seen you know not I've been looking at maps of all the branches they don't all look like the way that this looks um but as a city we have goals for climate and housing that to me are more important than roof angles um you know this is the exact same bank that exists on Carpenter Road like it's exactly the same so it just feels like a copy and paste so I guess my first question is did you consider the fact that tc1 is desired for this area did you consider the larger City goals when you propose this project or is this literally a copy paste it is not a copy of Carpenter Road it looks similar it it's it's designed in the context of the brand which is to bring in a lot of sunlight into the into the building and to make it a very pedestrian friendly uh building as well design um so yes the city's goals were were definitely considered in the context of that the brand of the building um and the solar panels are a direct result of that as is the rain garden and the other features that aren't necessarily required by code so we were we were tasked with um following your zoning ordinance uh criteria and it can be alarming to an applicant to hear what we what sounds like commissioners going off in their own Direction and departing from the zoning ordinance that we are required to follow yeah I understand that um I mean I think this comes down to the drive-through because of reasons that have already been stated and I'm not persuaded by the need for especially a three-lane drive-through you know like I think we've learned a lot from covet if there's another pandemic I think people will mask up um I I agree with commissioner sovay on the you know not considering when we're talking about that special exception like it's maybe maybe it's convenient for your members but like thinking about the people that live in this neighborhood um and if people need a drive-through there's a drive-through on state there's a drive-through on Carpenter if you're already in a car I don't want to add bmts but there are other options and so at this point I'm not willing to um approve the seu and I guess I just have to I I know and we've all said it already a lot of us have said it already it's just like I just feel like this is a huge step backwards and I mean you some of you said it yourself it's like you're going back to gas because heat pumps didn't work 10 years ago and it's just really frustrating my first Planning Commission meeting was the Pud have I said this before from the pre-pod meeting for Viridian and I was so excited we're like we're looking to the future with this project there's housing it's mixed use it's like fully sustainable and it just just feels to me like this is a project that we would approve approved like 20 years ago and that piece is especially frustrating but I think you know we have to focus on probably the seu part because it's pyrite okay I would just rewrite that the drive-through was there has been a lot of discussion about serving Ann Arbor residents um and the credit union is serving in our residents and these are customers of the credit union who live in Ann Arbor who are going to enjoy propose that we are proposing will enjoy the drive-through as an amenity to the facility and in the context that it's been described this evening so it is about it is about residents and serving residents and and providing amenity for those and our residents so I mean certainly some can be chosen over others say we like you know some residents more than others and we want to serve those people more but we're trying to to offer a facility that serves a lot of different types of folks so I had an ad that we heard from three of your customers who oppose this so in terms of who you're catering to in uh the convenience of the drive-through it's not your customers either relative to this neighborhood those that are in this neighborhood or in this community are not interested in this project so I still think that there's a lack in both directions as to the exception and why this would be exceptional and it's neither I would add too that with the past drive-throughs I voted for a couple of them with the very clear um direction that I felt like it was unfair to petitioners who had submitted before we made this big kind of philosophical shift that they were in the pipeline and how could they know basically you all I mean you it didn't it doesn't take a lot to look back at our at our past meetings to understand just how much controversy there has been around drive-throughs that's not hard um and it's at our discretion and so I feel like similarly to commissioner White's that it's like I mean it was your risk to take but the writing was all over all of our past minutes around our trepidation with drive-throughs and I know that you know staff may feel differently about this but the discussion at this table has been pretty against them you know all the way through so I hate to I mean it isn't an enormous amount of time and investment and I get that I go through it on the other side too but I also feel like you all just need to do your homework I mean the the discussion has been very clear that we've been trending away from this so I I I feel bad that you've spent a lot of time you know investing in something that was a frankly a big risk I think in terms of finding sympathetic a a majority of sympathetic members of the Planning Commission a couple of other pieces is that I feel like I totally get you have fire requirements stuff like that I know you pretty much need two entries at this point to be able to deal with fire I get that however this is a self-imposed restriction that you are using on cutting off part of your site you could be using this entire site you could do some sort of you drive that is focused only on Plymouth Road and just completely not have the um the access off a prairie that this is your this is your choice to limit yourself to this piece so that you are ultimately kind of forced into using that Prairie Street um access point so you know that may be part of what's making the math work for you so you guys can sell this up to somebody else but I also feel completely agree with commissioner sovay that you know we very quickly here we are going to be encouraging a large amount of residential in this area and you are going to be required at conflicting land use buffer and because of that this site is just going to be really narrow and very difficult to develop so I know you're not in the business of managing apartments or housing but boy that's what we really I think would be much more supportive of is to have some sort of mixed use on this site I get it that we need to work with what's there but what's there is office you can go up five stories and do housing above you are completely entitled and encouraged to do that within our current zoning you are not limited to just only having an office use here um so I I feel like the use fit is tough here because of the drive-through traffic that's coming um and the the direct I actually disagree with what the transportation guy is saying I think many people will be coming off a prairie because the direction of the drive-through is really coming off Prairie not coming out you have to kind of loop around when you're coming up in Plymouth so I think more people it's more direct to come in off a prairie and then to go straight through it's the drive through we're going the other direction then I can totally see that but I think that it's not that intuitive it's like you're looping around within the system to be able to use the um the drive through when you're coming off of Plymouth so because like what commissioner Mills is saying it's a very small footprint for a for more traffic that is going to be used there I feel like there's going to be more in and out that's coming off of that street and you know I just know even when I'm driving around and I like bike and walk everywhere it is just so easy to you know pull out of there you're taking a right to get back out onto Plymouth you're looking to the left you don't see the people that are coming from the right when they're when you're pulling out on a prairie it's just just a super typical thing that happens all the time with cars and because of this use of this sort of constant people driving in people driving out people driving in people driving out which is very different than the office use I think I feel like there is more risk on Prairie and oftentimes we aren't necessarily to be perfectly Frank super sympathetic to traffic arguments I think that people you know bring to us but in this case we have discretion here and this is a place where I feel like we have discretion so as you can probably guess I I will not be supporting this tonight um I feel like there's just a lot of ways that you all could have done your homework and uh really thought about what the kinds of things we want to see and I feel like you chose to go your own way and that's the risk you take commissioner dish I'm sorry I feel like I've been talking a lot but I just have two more questions of Staff if that's okay please um okay so one is there was a comment and one of the communications we received from the public that there is an existing concern about the Prairie Plymouth intersection already I noticed there is a crosswalk there already and I didn't I don't know how to interpret the letter writer's claim that there is a concern that this is on some sort of list of problematic uh Crossings yeah it's what the person said okay you're squinching um and then there's a specific question to the transportation engine okay so that'd be all right but I'm happy to follow up yeah um and then just the other thing is I just want to ask um again due to my unfamiliarity with seus when we I just want to be clear on the distinction between a PUD and an seu um and when we're evaluating a PUD we are looking for um it has to be warranted by serving public goods is is that the standard of an seu I mean it it's a special exception use which means we look at it hard before we say yes but does it mean that the project needs to be there needs to be something exceptional about it it doesn't have to be exceptional it has to satisfy those criteria to the satisfaction of the Planning Commission anybody else okay if I could please and not the this sway anyone's decision but I just did want to address a couple of the comments about traffic and and pedestrian movements so um you did mention um the fact that we have the Prairie Street approach as well as the Plymouth and question whether we could have dual access on Plymouth so there are criteria for separation from that curb cut to the intersection of prairie in Plymouth that probably presents a problem for having both curb cuts on Plymouth and so and then in addition to that part of the reason we have this designed as the single um entrance that would be shared for an adjacent development is to you know um minimize curb cuts on that on that road as well so and then the other thing I will address that commissioner dish mentioned is the existing crosswalk that crosses prayers Prairie Street at Plymouth a number of residents mentioned the the community pool that they frequent and I just did want to mention that there is that existing crosswalk for people that are looking to walk or get to the pool via sidewalk and then further north to the next neighborhood street there's a crosswalk there that doesn't force them to walk North and South along the sidewalk and on the Prairie Street Frontage so just wanted to address those couple of things Mr Mills just thought I'd chime in thank you for bringing up the comment and before about kind of what's going on on Prairie in Plymouth I I'm also thinking about the Tome of uh documents that that constitutes our comprehensive plan and that includes the moving together towards Vision zero and on page 33 of that it looks there's a DOT showing where um non-signalized uh or um just a minute let me get the The Heading of this it it's a take it's a map showing new uncontrolled crosswalks that are proposed and it's on Plymouth and it's just east of Huron Parkway it looks to be at that intersection so this to me suggests that this is a place where we are expecting somewhere in that you know at Prairie um additional like it's already a need for additional pedestrian Crossings so I think collectively I mean this is among the reasons that this doesn't seem like the the right place for a use that has lots of comings and goings um like this so but I think maybe that may have been where that came from page 33.
is that because of this three million dollars or is that in addition to or is this is this three million dollars in addition to the lesser amount that we expected in our budget balance carry forward I don't know is it this year or next year so take a look at this grid um it's the district operating funds I think you're referring to the maintenance operations budget bounds carry forward the Top Lane the top line is the available balance of that 12.7 and the last month that we shared information with you it was actually a little bit less than that 11.1 11.2 because we unencumbered a payment that we were expecting to make so that's maintenance operations the reason it's 12.7 million versus more is because of that 20 million dollar transfer so we we actually that that 12 million reflects that we already transferred in 2022 20 million dollars out of Maintenance and operations and put it into unrestricted Capital so again if you look at this grid you can see that our available balance is 28.9 million so easy math take the 20 million away our budget balance carry forward was was something greater than 8.9 million probably 11 million that was truly budget balance carry forward in unrestricted capital so we're drawing down that already built up unrestricted capital from prior years okay yeah we're co-mingling for sure that's why it's in the district operating funds because we are eligible are able to statutorily to seamlessly move monies new revenues move new revenues between unrestricted capital and maintenance and operations that's why it's included in here and they're both considered Levy funds so they're part of the state funding formula okay thank you bet so this is what I was hoping that you would answer your question um Lori so we'll talk first about the schools the schools did receive some hard allocations they all received twenty five hundred dollars for library books or media the elementary schools received 5 000 for reading materials the high schools and Junior highs received money for athletic equipment and uniforms and the last two years we've done a zero-based capital request process so the schools are are able to determine their need work with our purchasing team find Qualified appropriate vendors get some quotes and then they they request the purchases through a shared document and it has been working really really well some of those requests are Bond some of those requests are mno so we kind of go back and forth and and communicate with the schools what's appropriate what's you know what is a better use of these funds um there's a soft cap of about a hundred thousand on the elementary schools 200 on the junior highs and 300 on the high schools some of them didn't reach that and that's perfectly fine there were some that went over and that's fine too so it was a it was very much a collaborative process and I think it's worked really really well we've got a lot of positive feedback from the schools and I think this year if you remember Lori we instituted this process when we first had a substantive amount of unrestricted capital and the rationale is to not allocate it out because each year schools schools needs differ so if you need to replace your library in year one you don't need the same money to replace your library near two he already did it right so that was the intent of this based budgeting process in addition there's another layer because we have another layer that's a cabinet layer in which we all all have our own Department requests that's where Dr Newman would bring in information on what textbook adaptions she needs to implement in the current year or in the next few years she has that mapped out through the next three to five years she shares what those needs are Mr Castellano comes forward and says I need all of these Monies to to service our software agreements because that's what's awkward about unrestricted capital is it also funds all of our district-wide softwares and instructional software even though generally you wouldn't necessarily think of that as capital so it's those soft Capital needs are all in there and then any additional requests so working closely with Steve McDowell he does have a rotation process himself where he's provided I don't know exactly how much a few hundred thousand dollars a year where in year one he might replace the the sand and the long jump or the high jump at Campo Verde and then in year two it'll be Gilbert High and in year three it'll be Desert Ridge so those allocations stay fairly consistent but he too would make a request to Cabinet if there's another identified need that needs to be addressed and that athletic area so is a combination of zero based as well as some allocations that have been continuing because the history indicates that that is about the same spend needed annually what I like about that athletic spend in particular is Mr McDowell fully understands the programs at each of the high schools and really understands the the condition of the equipment if you remember the first year we replaced all of the um all of the weight rooms throughout Gilbert public schools and high schools sorry Gilbert High Schools yeah Cuba public schools high schools yes but anyway so that I hope that answers the question so it's a combination of both yeah combinations scoreboards scoreboards and partially because during that adjustment we just didn't have the funds to do that for the schools we were just taking care of basic basic maintenance and trying to get some bonds passed so we had more funds to work with I mean it was well and that was the difficulty as you always pointed out where all the boosters are actually funding a lot of those items that would be considered maintenance that the district was responsible for because we didn't have the resources to do that so as soon as we did we tried to turn that around quickly the other thing I'd like to say is that this zero-based budgeting process related to understand Capital was very different for our high school teams our I mean all of our school team games and so it took a while for them to can I really I mean really I can actually ask for something some there was a long and get it there were some there was a lot of resistance even so oh my gosh you know I don't want to I don't want to ask for that because maybe there's some other needs but so this year they've really been focused on it wouldn't you say yes oh yes definitely I've been around visiting some elementary schools and I think just about all of them have got new furniture in their libraries new murals painted new you know all I mean flooring is are are those things coming out of this are these are those requests for by the schools coming out of these budgets these soft cap budgets yep okay and is this flooring wouldn't that the flooring is the library Furnitures but all the furniture yes all the furniture and is this something that we're going to be able to continue um well we won't need to replace Library Furnitures for a while so but that's the whole concept right you don't need to replace that annually so um we we are watching it as we are doing everything and um so I was actually thrilled to see that the schools were making the requests so significantly in the current year but yes we're I don't know uh it looks like as long as the state budget stays healthy we will still be receiving around 15 to 17 million dollars annually and then it's all of the needs are reflective of the entire budget process which we do every year okay and is it how many how many years have we been doing this just this last year yes two two years yeah I started in the spring of 22 no spring of 21 Spring of 21 we launched the the process for the 22 school year yes and is this a use it or lose it budget for each individual school because you said some didn't spend it all some spent more so it sounds like there's there's a a general general fund I'll call it with the expectation that the monies are allocated to each individual school and the increments that you have listed here but if there's a school that didn't spend their entire 100 000 or 200 000 dollars um do they get can they can they carry that to next year and get more than a hundred thousand next year they cannot okay they're not allocated of a blanket 100 200 300 000 they're only allocated what they're approved for okay so if they submit a request for eighty four thousand dollars and it's all appropriate and capital they we add that budget budget at eighty four thousand dollars so there wouldn't in theory be anything left okay all right so the only other caveat to that is especially in the environment we're in now with supply chain issues they would input a purchase order and be waiting for materials to be delivered if they're not delivered by June 30.
when we all met minus yeah minus the Three A's CBA 65 for Boylston and 65 I yeah I'm not positive 270 000 sees high for those three dishes though well we had three IAS at 50 000 each that's 150 and I and then a quarter of a bcba three thirty five oh yeah Plus 0.65 at the top 100 principle yeah you're right so this leaves us with yeah it's just those three yeah 15. 380. yeah that's the three positions so it's the three dishes it's the additional position yeah so school choice funds at the elementary school they're going to run out in two or three years anyway we don't do this even if we do nothing without Elementary yeah has anybody looked forward to three years from now versus two years from now [Music] can we set more kids in PES yeah [Music] do like a full-time preschool there in charge of daycare raise yeah [Music] you could probably only pick put 20 kids in it um I don't really wanted that he's not Dr Ace all the time I'm curious though like if so if we were to you know we've already the warrant townhorn's out so how was that well well it depends where you're going in you've got positions it's done on the floor she would have been the movement there's nothing you can do now as far as the warrants concerned I don't think I could be wrong it's not true at the Wilson war will be finalized until um basically Monday to 10.
this is a great document check it out folks are we ready for vote a roll call vote on the motion as presented council member dish no commissioner Lee no commissioner clerk no thank you commissioner Mills no commissioner weish no commissioner Gib Randall no commissioner survey no commissioner Hammerschmidt no that motion fails I suggest that we take a a break why don't we come back at 9 30.
at that point in time we would roll over that purchase order and they still would be able to have that money to pay that invoice for what they already planned to spend in the year prior okay so a little bit a little bit of a caveat there okay thank you so the process to do it this way the hope is that we address needs and that we can address the most needs across the district as we can some years they're going to be more at some schools some years are going to be less depending on the age of things or the program or whatever it is so it's I think it's been a like you said I think it's been a successful as we could as far as Distributing this capital the best way that we can across all the schools in and meet the needs that actually exist there and you'll find out as Jackie goes through the presentation that we did have some significant needs in operations this year we had failures of boilers we've had failures of Chiller equipment that is truly a repair but it might cost a hundred and ten thousand dollars we did a portable move to Ashland Ranch that in itself was a hundred and thirty thousand dollar price tag so those are unexpected often and so we're thankful to have the budget balance carry forward so that we are able to address those needs that are not expected I just had a question as a new board member how much of the community and this might not be the time to talk about it but I know I've spoken to you about this before how much of the community do we get involved in some of these needs businesses that are donating Library chairs that maybe we could take out of our budget have we do we have a good Outreach to businesses that can donate yes it's not even appropriate it's it's not necessarily and I wouldn't say I don't think the word is appropriate I mean all of these Furniture companies are are in it for money and a lot of times things that are donated to campuses generally come through ptsos booster clubs those types of things and they're not on that scale a lot of times though if something does come in based on that scale we want to bring it back and go back to what are our standards as a school district and does this fit within those standards in order for us to be able to accept that donation okay does that make sense yeah and I was thinking more a neighboring District that has quite a few large companies right that reside within those districts donate a lot of money to the school district sure do we have any Outreach to any lar like anything you probably donate that through their Foundation okay and we have companies that will donate money to our foundation okay uh whether they're doing business with us or not right but it's uh something and those monies get funneled back in the terms of of grants for teachers for things in their classrooms or at the schools and whatnot so yeah well awesome with ramping up with school connect that is really their specialty is bringing businesses and partnering with us to meet the needs of the school depending on what they want yeah and I just I just know from a business standpoint a lot of businesses like to donate for tax write-off purposes so I was just curious and that this can be a conversation for another day I don't want to Sidetrack this but I was just curious as how we could get more maybe some more businesses involved in helping contribute to new wrestling mats or very small things that would take us you know that off of our shoulders as a district well I can tell you that the year before I arrived there was a Bank of America main facility that closed down and the entire financial services and quite a bit of building dotm were outfitted with brand new exec and that brand new but with gently used executive desks that we were very happy to take what was they just shut down a facility right yeah so we don't turn them away as long as they're usable right correct we'll continue on with school spend so this slide shows the instructional instructional Capital would be classroom Furniture that's the largest slice of this pie Library Furniture of course is the next largest instructional materials the 620 000 so there's a difference in capital between equipment and materials so equipment is what you would think of classroom Furniture desks for students microscopes things like that instruments instructional materials are more manipulatives small PE and music musical equipment sheet music workbooks things like that there was some construction that is primarily some shade structures at a couple of our schools many schools bought golf carts this year they were very very excited to have the money to do that some front office and administration Furniture athletic uniforms equipment some technology that wasn't covered by the AV refresh some custodial and security equipment and then reading in library books so the total spend to date is 5.4 million and we will most likely see some of this rollover to miss bets point about not getting it not receiving it until June 30th or until after so we selected three schools one high school one junior high school and one Elementary School we selected camp overdie South Valley Junior and Harris Elementary so you can see that Campo spent about seventy four thousand dollars on classroom instructional materials again that's manipulatives and workbooks software and then forty five thousand non-classroom furniture and Equipment they spent a hundred and forty thousand dollars on new library Furniture I wish I had a picture of it it's not in yet but they were very very excited about that they purchased four golf carts and then of course athletic equipment uniforms and library and their total budget was about three hundred thousand and to remember that that's the first they've refreshed their Library furniture since they opened in 2000 that was true of most of our schools and many of our schools had 30 year old library Furniture classroom furniture too yes yep so a quick just a quick question so all of this was they would submit a request to you for that and then that's how they would that's how that that was a process yes okay yeah I would say that there may be people who had children in Gilbert public schools that may have sat in the same desks that their parents did before we had some of this refresh some of that Library Furniture got used for two or three generations and it was very sturdy actually it was very sturdy very it wore well so I asked for pictures so we have the Campo golf carts some tables for I believe it was Clay she said a laminator again that's equipment and this is PE equipment it's interesting to note so when I talked about the difference between equipment and materials balls and things like that are pictured in this in these slides are considered material it's it's hard for people to think of them as capital um because they're almost disposable but they are we are required to code them as capital so they were excited to have all of those South Valley Junior High they spent some money on software musical um instructional materials and science instructional materials they did have a purchase of equipment for industrial technology some students seating classroom tables digital photography equipment they bought a lot of sewing machines they also purchased two golf carts this is one of my favorite sites in case you aren't sure which one is new I marked it for you it's not the one on the left with the big chunk missing and it wasn't the one on the left was not refurbished it definitely was replaced stage curtains and golf cart any idea how old that that piano was probably from the original purchased in South Valley was opened I don't know before Campo was the last one so maybe 2005 so that was probably almost a 20 year old piano well it may have been even donated because I know in many cases our schools accepted piano donations yes we didn't have the resources available to buy them yeah we need to tune them right yes I was going to mention that because I remember during the very Crux of budget cuts that when we were trying to do zero-based budgeting for the whole district one of the things that got left out was piano tuning for the grand piano at Gilbert High School and if you don't tune that piano that's a maintenance thing that's that's not a we want a nice tune that is a maintenance thing and the principle was expressing his concern that somehow he was going to find that money to tune the piano because otherwise it would wouldn't hold its value it wouldn't hold its tune in just a short time and Grampy House are pretty expensive so we don't want to do that old equipment is any of its sellable do we donate it like P equipment the piano and if we do sell anything where does that money go to we can sell some things so we do a public auction for our vehicles um this piano probably would not make it to surplus auction yeah and where does that money go into a school plant account back to the history thank you and Harris Elementary again some instructional materials furniture and equipment they did some outside seating which is very nice some musical instruments they bought a balance beam they bought some document cameras front office just front office display and some furniture and then they um also purchased in the instructional materials some items for their sensory room so here is the library furniture on the left and the sensory room on the right why would they this is just random why would they be purchasing document cameras if we just put BenQ boards in all the classrooms foreign I'm sure there's a good re I'm sure there's a good reason that would be awesome I'll share my mic John good evening everybody um great question um can you get away without using a document camera now yes it is a major shift in just how teachers do things so but it still is a peripheral that's not unnecessary okay so yeah I mean that's just yeah yeah some schools have chose to provide new ones that are more modern and work better with the newer technology and some have just decided not to so it's just a shift and presenting well it and it makes it really easy I've watched them use that document camera when they can just put their worksheet or their when I read sometimes I bring a second book so they can just show the picture in the book um and and not have to prepare anything or computerize it or whatever anything that's written easily could be done on the Ben keyboard now however any like manipulatives for math still right so you put them under the camera and you still get that three-dimensional and really yeah so they're still could be a need there for those for sure you're welcome sure a couple more pictures from Harris their front office display and a golf cart and it didn't provide any detail but I wanted to share the outdoor seating at settlers point and again I know this is kind of an odd picture but Pioneer purchased some basketballs and a and a ball cart and again just wanted to make sure that everybody understands that balls are capital [Laughter] I think the rest of the balls are out in the playground so we're going to move on to Department Capital spend any questions on the schools no worries I'll go ahead good I just want to say I absolutely love the fact that we that your Administration is giving autonomy to the schools to allow them to cherry pick what is best for their needs at that campus and I think that autonomy is amazing so thank you I think Bonnie got tired of me and well she's always tired of me Marcy and Jason coming back from schools and saying hey we need a scoreboard over here and Bonnie's just looking at us and so I think this was kind of born out of stuff like that which has really done well wasn't all right yeah you streamlined it but she figured out a way to keep us quiet to keep you out of her office well the other thing is is that back when we first worked on the Strategic operating plan it is in there the fact that we are going to move forward with the zero-based budgeting process on unrestricted Capital just because it's a one it's one time money meant for one-time spend and so it's important that you fund the needs at least at the beginning well and I I like the way that we can look at everything because a scoreboard may be noticeable but choir dresses or band uniforms might be kind of unnoticed and so I think it's nice that we're working we're allowing the school to make those decisions about what to bring forward and then we're working with them to meet those needs and replace items that have been well used well and honestly I think it's been a really great learning opportunity for all of us because one the schools have a greater understanding of what we would consider understood Capital versus a capital project that could be Bond funded in addition I mean even with the request that Jackie's getting and we have conversations about it's like oh my gosh so it just it just has communicated out the need so that we have more information about how do we spend our bond dollars in the future oh my gosh we need playgrounds we need soft spots for kids that they can fall on so they don't break their yeah to land yeah to land gently yeah but it's amazing how how much we have all learned just from this process so unintended positive consequences I've worked in working with the schools have noticed that the principles are very thoughtful and and careful with what they're purchasing and conservative and it's really been a great experience to work with them throughout this project I did was very much paying attention to what they were choosing so that there isn't more levity given to a certain population or a certain club or whatever so it seems like it's very evenly distributed for all the needs for all the students yeah so that's great just just a little history here since I'm the historian there was many times where we had to figure out a way to buy our own cafeteria tables playground equipment and ptsos were having to do that so this to me is just is absolutely wonderful because you don't realize until you have to buy a cafeteria table how expensive they are when you're asking your ptso or somebody to give you the money so this is this is wonderful so we'll move on to Department Capital spend and it's really important to note when we get to some of these pies that um a large majority of the spend obviously is is directly related to the schools so this is just a picture I don't have a pie for athletics but we wanted to share this with you um this year Athletics purchase to Santa sport machines in the past when they would get the football pads back they would have to spread them throughout the warehouse and spray them with a an expensive chemical that would take weeks to dry and it while it killed the germs it didn't take away the odor oh dear so um and then they could they'd have to rotate it through it took a very very long time and took up a lot of space these machines can do a school um in about three hours so and they hold 24 sets of pads so these are just for shoulder pads for now but it can we can put anything in there on any type of athletic equipment so we're very excited about this they're using it for helmets too they're using for both it was funny because Steve was Steve McDowell called me one day and he said Bonnie it's amazing I mean they don't smell anymore so at the same time that they bought these they also bought a new dryer in the Athletic Warehouse so that could they do run through the uniforms and wash and dry them so the dryer was on its last legs and so we were able to do that this year as well so I wanted to note that this is waterless and chemical free and this is the machine that the NFL uses as well so oh wow yeah so we will talk about technology so 4.22 million dollars is spent on computers so these are in the hands of students and teachers 1.62 million is spent on software that affects the entire District including Infinite Campus a network and security services and other district-wide software so these are this is not pizza it looks like pizza boxes I would not approve that these are the Lenovo ThinkPad laptops for teachers um and Mr Castellano reminded me that they are committed to refreshing every elementary teacher device this may and how long it's been about five or six years I believe since we have five five years since we refreshed their technology and prior to that it was 10 years 10 years is a really fun long time to have the same computer I know John always reminds me it's a constant rub yes so this these pictures are a multi-purpose room AV refresh AV date and this is now the district standard so you can see the screen there the item on the right is the control box for the AV sorry so that was through the whole of that was every Elementary multi-purpose room or that was if you requested it or how did that go so Jan you want to come up here and talk about that that'd be great foreign you may want to sit closer Albert's up next I'm teasing lovingly of the NPR's we've done so we started the walk actually last year on those and then of course I work with uh Mr Martin to put in order the oldest you know to the newest which there's none that are really new a few have been done with help from the PTO but in the most part A lot of these were original equipment when the schools were built back order was has been very bad on two components that you see up there on the screen but they have started to catch up a little bit so we've completed six nprs so far another six or seven are already scheduled all the junior high purchase orders are in but those quite haven't been scheduled yet excuse me and then um we're going to walk the last 15 elementary schools shortly and then get purchase orders in for those so equipment can be ordered and then we kind of wait on those so those will definitely spill into next school year because we're waiting for we'll be waiting for equipment on that correct we were going to do five a year as the AV refresh ends um there was some funds remaining from that and so um I've got the technology advisory committee back together kind of talked to them on ideas like okay where could we go now it's not a lot of money but it's enough that it would finish the NPR's at the elementary schools and so then I brought that to cabinet and talked about that and we agreed that would be a good spend on that money and just to clarify since he's putting in the purchase orders I just want to make sure I've gotten all this in my head straight this year before the fiscal year ends even though the equipment might not be in until the fall it still comes out of fiscal year 2022.
so that's oh okay so it's different specifically okay just just after that so whatever you finalize tonight at least the Boylston side it'll be right at 10 meeting would be yeah the policy finance committee has not yet voted to approve or disapprove any budget we met last night decided to wait to hear what comes out of this meeting tonight is what we recommend to our select them what we are or are not agree with oh so it's a verbal support okay I I misunderstood um yeah we both misunderstood because that was not what I understood where we agreed we were all in agreement that you're local service budget from March 6th whatever that date reading was that we were all they were approving that if that's the direction you go if this committee goes into a another Direction where it's higher than that we're less likely to do a group budget but the vote has not been addicted because budget I understand okay but if we cut something so if we cut up the principal or the the bcba without affects Berlin as well yes that's the problem right so yeah which they have already said you can't change this again so the only thing you could touch more like it's like a maze and I can't get out long ago with Berlin with what the whole proposal the only thing that's on the table are I is I was in kindergarten today and there was me and and a pair I came in town like I just don't even know how they can do 20 with no I went in to help my daughter's class is lucky that there's a last day of the moms or moms that work part-time that can come in and help but like we can't rely on them and just have a really hard time supporting cutting aids for kindergarten especially you know when I'm like glitter Queen going in and helping and seeing what it's like okay and those are the cheapest positions as well they are I mean could we get away with two maybe I don't know I think it depends on Final enrollment but in those classes are bigger than 20 kids I just don't even know this year they're like 16 17 kids foreign positions [Music] well the way I have it worked up right now we're short 106 880.