Reader
Browse passages, annotate evidence, and export with full provenance for citation.
uh that one has gone 20 years already and it has not produced anything except two buildings basically and that is another issue that we got going on and there's there's a lot of debt still hanging out there that was covered by Tiff to put eagle nest Road in and the sewer and the water and all the things that go with it and a tip number three which is out on off of burrville road that Tiff has got uh it's got some real challenges because burville road is in very very bad shape however the cost of repair burrville road which we were going to use Tiff funds to do has exploded in cost because of federal regulations and things of that nature that require us to do way more by way of infrastructure improvements than we have abilities to pay for not to mention the fact that we we have a well out there that we just got through installing iron removal equipment in which is now up and running but we have incurred a huge amount of debt to make that happen we need to put in Eagle not eagle nest would be old money Road over to Hartman Drive that's another you know several million dollars that needs to be covered in the tiffs and that's just to cover the things that are obvious right now not things that will become more obvious as time goes on so I will tell you that um I work very hard at trying to manage the dollars that we have to do these projects and um I plan far far in advance if I can so there's no surprises but I can't plan if I don't have the money and um I I guess I can answer any kind of questions you may have I did do a little bit of a take off because I know that the tendency for the board is to kind of try to compare us to money and University Park but I will tell you that they are completely different municipalities to handle their money in completely different ways and they are also financing their operations in vastly different fashion as an example I looked at the year from March of this year to March of last year by way of just sales tax dollars because that's really the only thing that we have to compare that makes any sense income state income tax is done by population and that's another big item but we can't do anything to change with our population our population is what it is so just over those those uh 12 months the sales tax collections for for Crete was one million seven hundred and fifty two thousand the sales tax collections for money 10 million eight hundred and sixty four thousand University Park 2 million five hundred and ninety thousand and both University Park and Monet are now benefiting benefiting dramatically because of Amazon and the sales that are run out of those Amazon Fulfillment centers in one month University Park back in March and April of last year went from 89 786 dollars in one month to 172 000 the next month in that same period of time Crete went from 139 000 to 112 000.
⚗ AI-reconstructed · cite from original above
at 69 and 37. um there's there's still the Johnson County Redevelopment commission is still moving forward with the project for the gas station the Cracker Barrel in the hotel at that interchange once that interchange is done and it's in that tiffed area through there I mean that whole area is tough so I think Bargersville is continuing to Tiff areas too yes so yes so more to come the good news is I haven't heard anything about apartments yeah so I think we're going to hold off on those for a little while anyway yeah that's not dark enough one thing I have is Dr Nelson if you could are you still in here yeah would you share a little bit about our signing ceremony coming up I just think that's really fun so um on Tuesday May 9th we are going to have a future Educators by me ceremony we have 19 Summer Grove High School seniors that that going on to college sure and so just like we do with our athletes we're going to be signing our future Educators and their contract is giving them an option trying to do our own grow our own program it will be here at ESC starting at 4 30 and you welcome anybody to show up to um that would be supporting our students and community thank you anything else Dr arkanov that's it sir thank you all right well you're adjourned
⚗ AI-reconstructed · cite from original above
so we'll be voting to use that and then I just included with that just the backup we had our end certified which allows us to earmark that money um so our our end came in at 875 416 and we'll be using 500 000 of that okay superintendent that's your recommendation yes motion on the recommendation from Ms Montel and the superintendent please second discussion is uh Zoila your microphone please well um or maybe there's two open I'm just kidding by the way I love your hair so this is just extra that's one comment and the other common is it doesn't say that in the agenda that we were going to be approving this so I need just looking to know that why interesting say that and now we are being told right now that we need to approve so in order to in order to use the end funding you have to approve it it was in the budget book but I just wanted everybody yes you are we're approving the use of the ENT Revenue right the question was that it was not uh on the uh on the agenda as a formal formal to approve it when did it come in was it one of those last minute items I I don't know I meant the addition to the extra five hundred thousand we included it in the budget book but before I released this to the cities and towns I want to make sure that the district committee approves the 500 000.
⚗ AI-reconstructed · cite from original above
so we're essentially right at the beginning of the eight year cycle and so back in 2020 hcd determined that one million three hundred forty one thousand eight hundred twenty seven housing units were needed in the Southern California region again between 2021 and 2029 and so proportionately the city of Azusa was allocated 2651 housing units the city of Glendora was allocated 2276 unit and then unincorporated Los Angeles County was allocated 90 052 units and essentially at Rena is an allocation meaning that each jurisdiction is required to abide by and allow for this many housing units and obviously a city excuse me a jurisdiction cannot force a private property owner to develop their property the jurisdiction meets state requirements as long as they allow for housing to be built so they can't force you or me or whoever owns property to build housing on it or whatever they say on it but they have to allow for it and that's essentially where they can check off to say to the state yes we have allowed for the amount of units that you're requiring of us so be nice to us because there are certain consequences so the and just to just to provide contacts the reason why we're in this housing crisis is because a lot of jurisdictions were not abiding by the allocations that hcd has been giving and so before there were no consequences now htd is saying we can no longer not allow you guys to meet these needs and so if you do not there are some serious consequences that you will have to live with and so because of that um every jurisdiction is focused on housing every jurisdiction in the state of California so not just your area but every jurisdiction in the state of California is updating their housing element the housing element um is updated every eight years to align with the hcd's determination and so I say all that to say just to provide context in terms of this is why housing is at the Forefront of every jurisdiction's mine specifically now it's everywhere in California because of hcd's numbers that have come out and because they are required to abide by them um and allocate them so I'll pause here uh for questions in regards to uh Rena and or um just the Azusa Market in general do you have information around how many housing units have been built in Azusa since 2021 so the um so yes and no um in terms of the that's a great question like I can provide more context so in terms of the allocation that's allowed so we specifically talk about Azusa it's 2651 units um that could be a combo a city can meet their allocation numbers from a variety of different ways they um can meet it by projects that are already in the pipeline so they don't have to be built but if they're in the process of being built then um they can count that towards their allocation number they can also count just underutilized property um that is not developed at all but they want to develop so and we'll talk about this one of your properties they've actually identified as an opportunity site which an opportunity site is essentially they have to they they say this site can hold 50 units this site can hold 25 units and then this is how we're going to meet our goal and so they can identify the shows and so in terms of the city of Azusa they have they're still at the very beginning process when we met with the city the city said that they are really pushing to get to their numbers so they didn't tell us exactly how many that they have but they said that um pretty much and this was not specific to you to the school district but any infield development opportunities that come up they're pushing for housing mm-hmm okay so um these next this slide and the following slide are just a general overview and then this is where following these two slides is where we'll get into the specifics for each of the properties themselves so um generally speaking again we had like I said six properties and this slide as well as the following slide just gives an overview of the Aerials of the property as well as the approximate size and then the current zoning but once again um we can I'm going to go through them specifically in detail uh for site and so we'll start off with Center Middle School these are in alphabetical order based off of the names that we have for them so they're in no particular order but just Medical uh so Center Middle School is the first property that we have listed here um and so the property this one is is located again it has an Azusa address but it's one of the properties that are it is in Covina Islands which is an unincorporated area of azus So This falls under the jurisdiction of the County of Los Angeles the property um contains various buildings and are currently used obviously at the middle school and through the site and looking at the surrounding area the property is adjacent to single-family homes within light agricultural zoning we'll talk about that on the next slide like why is it agricultural zoning it's bordered by low density residential so low density is essentially single family homes on all four sides and then as you can see there are streets that separate the existing use on the North and the west of the property and then there are existing homes contiguous to the property on the south ending and so um as we talk about zoning um once again it's really important when you're looking at property to First understand what the current zoning is but then to also understand what is in the surrounding general area and so that's sort of why I gave the you know surrounding a single family area because chances are um you know when you're looking at alternative use options more than likely the city you're in this space the county is going to approve a use that aligns with the surrounding area again I gave the examples of um it's barely not common um to see a single story you know two-bedroom home next to a 10-story apartment complex it's just not going to be approved I mean chances are I would not want to live next to a twin story apartment building if I was in a one-story a single-family home and so it's really important to look at the surrounding contextual influences and so as I mentioned it's located in unincorporated area of Azusa and so it's under the County of Los Angeles interestingly enough the current zoning is um zoned A1 6000 the A1 stands for Life Agriculture and the 6000 stands for the minimum square foot so it's essentially saying that light agriculture is allowed here with six thousand square feet parcels um and so uh the uh light aquaculture the permitted uses because once again the jurisdiction will give you uses that are permitted already and already allowable and then they'll give you conditionally permitted uses so light agricultural allows for uses including Community Gardens utility scale solar energy facilities and various residential uses obviously um you're like this doesn't make sense and why does its own line agriculture um it's essentially old and outdated zoning and so interestingly enough the county is in the process of updating they're going through it what's called an area Plan update and staff has been tasked with updating outdated zoning and this property is included in that so they're currently updating approximately 000 Parcels that are in the area and they're changing the zoning to really align with what the current use is um on one of the prior slides we talked about how or it mentioned just in terms of the character and the overview of Azusa how there was a lot of orchards and the Orchards were then turned into single-family development the zoning was never changed away from The Orchards and so the Sid the county is in the process of it's actually a very positive that what they're doing but they're in the process of saying we're just gonna Nix the light agriculture because obviously these aren't agricultural areas and we're going to align it with the current use and so this property as well as the next property which we'll talk about are planned staff has already planned to rezone the property and the update to be our one single family residential um and so that's important because essentially um it's there's no set timeline in terms of when uh the Board of Supervisors will actually approve it we're assuming towards the end of the year but they're planning to go to I believe Planning Commission in June and essentially they're going to say we have 25 000 Parcels that just rezoned incorrectly they're outdated zoning and so we want to change it to R1 and they're chaining it to R1 because it's the property is located in a primarily single-family residential area R1 is stands for low density the lowest density for residential use and so with that um the property essentially assuming it's approved by the county which you know I can only speculate that it would be approved but assuming it is approved by the county the property will essentially buy right allow for low density housing and the R1 zoning allows for zero to nine units per acre with 6 000 square foot Lots which is essentially already what's in the surrounding area because of the A1 6000.
⚗ AI-reconstructed · cite from original above
inner legs light there are the other three expectations that you provide me as limitations I will not uh um or not fail to implement a school calendar that plans for more than 990 minutes um for student instruction at the elementary level in 1080 minutes for secondary number five I will not fail to implement or I yeah will not fail to implement a school year calendar although it sounds like a double negation will not fail to implement a school year calendar that provides for more than 160 instructional days I am happy to report that uh pair per hour negotiations with labor the maximum amount of days is over the 160 which is the minimum that we have from the state uh it's uh 165 days of student contact days these days we were at 165 a few years ago in about three years ago they were reduced to 160 but now we're back or 100 yeah 160 days but we are back to 165 days that this will allow students to be or to have contact with our schools one additional week and we started that this year by the way not not for next year and our superintendent will not fail to consider a reasonable balance between instructional needs and the extra curricular obligations of the students so all this what I interpret this in the next slide is the district will be in compliance with statute State statutes that are very specific to the con to um to the calendar and taking care of a school year national holidays your duty to actually determine instructional days and have proven it like you did in January inward Duty or our duty to ensure that School attendance laws are followed meaning the minimum number of days next slide please and those are actually the statutes that I was speaking about next slide please so this was the recommendation that you looked at from January next slide uh the purpose to bring you uh back then was actually to be able to create a calendar that met the needs of our students and also support supported our teachers next slide are you you will recall probably seeing this infograph this is really research based on um you know first year teacher but I would say this is true for specially um you know teachers with less uh than five or even 10 years of experience uh based on Research that is noted below um you know the year starts you know with great anticipation uh very soon when we started when we started looking at the schools and this happens in every District right when we start looking at number of students maybe movements based because the teachers will follow the students for the staffing balances we get into a mode of almost survival and by October November there's great dissolution um there is um of feelings you know amongst our especially brand new teachers and we have a majority of our teachers below five years of experience we also confirmed this with some mental days or days that teachers were taken during this time we had professional days and we had a large number of absences during these professional days and uh that just was paired with the research that has been done nationally then by February March we started rejuvenating again we see the end coming spring break is here uh and then uh by May and June there's this uh reflection I see some of the teachers smiling probably they know exactly what I'm talking about and uh and then we go back in this in the summer to anticipate the next year just for us to start all over so uh like it was said before it's not for the money it's really because uh we teachers we love students and we wanted to honor this based on Research so our calendar our next slide um is ensuring that we are not only developing calendar that supports our um The District's transformation efforts that we have um but also supports the students and the staff so we worked on it earlier this year than in the past because we wanted to make sure that we had a calendar that was also going to be supporting Recruitment and Retention and increasing student hours days and minutes the way that we were able to do that next slide is bringing Community Committee members we had Parents District the doc members present classified and certified staff School District administration classified in certified unions department leaders of of all the Departments just looking at if our goal is to bring a calendar that will support our students The Needs school transformation ad contact days and support our brand new teachers all of our teachers really and staff we needed to put our heads together there were a series of meetings that happened following policy um next slide we use also this data that I shared before of uh personal days or staff absences during PD days I need to know uh professional development days or days in which we do not have students so this is not you know teachers being absent when students were here it's on those pity days next slide and um I guess the other slide is not showing here but we have the calendar that you approved in in January the calendar the very specific thing that this calendar has supporting teachers and students is we have two full weeks one in October towards November in another one in February March uh besides spring break that is actually supporting not only teachers you know in those low moments based on research and our own data on on um uh more frequent absences during PD days from teachers but also eliminated uh some days for comp time that we had for a parent conference parent-teacher conferences that we had one day off here one day off there to compensate the extra time of teachers we put all those days together so it's a it adds to a week right so we are not eliminating student contact days we're allowing teachers to take a longer time to regroup and rethink and recharge batteries and also using that time to plan fall camps winter Camps summer camps for our spring camps for students so that learning continues at that time we followed policy as it is described we will be having um and I aside to this policy as a superintendent I am will be looking at putting a committee together to review policies existing policies that we have to start determining if there are any changes that need to happen you will be informed of that but this is one of the policies that we will also be looking at um I'm open for any questions you may have board members question um I just appreciate the thoughtfulness behind um the um the visual of the roller coaster um as as an educator that is completely true and not only um I wish we could talk more about the reasoning behind it right like the read act windows and all of these windows that teachers and um sorry administrators have to add about abide by and so um the thoughtfulness behind that I really do appreciate I think that that will help with the retention and recruitment recruitment piece um yeah I thought that was great I second that I think it's really helpful that you're walking through the policy what your interpretation is and then presenting the report um I I would love if we can have those forward-facing in the public content area just so um folks could see how we're doing this um I think my one question is and and I'm sure you guys are considering it but what um what alignment is there in the consideration for the student absences like I I so appreciate that we're offering camps um to continue their learning but have you seen any roller coasters and in their attendance um that mimics that or or maybe um maybe it's something completely different um absences and we are paying close attention and monitoring absences at em at the different campuses but one of the things that we know it's true because we looked at the data those weeks that we had one day off for for example student conferences and then that last day to compensate for the uh additional hours of the teacher as part of the negotiation that they that week it was a short week those weeks we experienced a decrease in attendance so it's almost like kids are like okay this is a short week anyway so I'm gonna take off so one of the reasons that we um in in data that we brought to the table is there is a difference as a district in short weeks versus long weeks I think also parents in a short week will say well let's take one more day and then we extend it so that we can go and visit family who you know may live far or something so uh it was just an opportunity to just take one additional day and do other things that when um what that we did not see you know that that uh pattern in whole weeks that we had um also listening from feedback from teachers when you have a short week it's just a change in in the structure and in in your whole planning and a change for students and one of the things that for research in transformation students need is that consistency so we have too many weeks one short one day here and then it happens to be a holiday and then another day it's just disrupts the consistency of you know getting up in the mornings going to school and uh you know and having the five days you know in school um so with um the strategy of taking these random days that are not holidays of course but this random days into one week we're looking at and we're expecting to see a difference in student attendance especially those weeks in particular to the calendar there are other reasons that we're working on but specific to the calendar we brought that data using our District's data and research wonderful thank you um I think my last comment um and any kind of touched on it I I found as we're working through this process I'm starting to really dislike our our negative um executive limitations I I understand that they need to limit but I would love if the board can start reviewing our policies to say something positive like our superintendent will ensure or you know it just um it doesn't sit well with me so that's just one one little comment yeah yeah I I it does um sound funny even reading it it's a double negation uh but I uh what I do appreciate of that is that the clarity is and what I will not do because that is what you uh as a board know for sure I cannot you know fail to provide Acts or I cannot fail to look and abide to to the laws that provides a lot a lot more flexibility to the team to to be creative and uh you know take some risks with some in in Innovation you know strategies or Innovative strategies um to to continue serving as our students differently uh certainly uh cannot be done the same way we've done it for years um and uh so it does sound uh weird but uh as a superintendent I do appreciate the clarity and you can do everything as long as you stay with his these limitations right so I I I do understand that double negative but in the day-to-day operations and planning and and um implementing what we want to implement it does give us great flexibility knowing what the red zones are that we cannot go yeah I think um I think as we continue our training with Cosby and and CDE um we talked about options that weren't that kept the same guardrail approach but weren't so but just a word that is the way it's kind of designed yeah at that day negative that's what we went through all the training it is that didn't have that there is but they talked about keeping it this way because it works better because once you get into those options it it does sound better but it doesn't it doesn't do the same thing right it doesn't create the guy rails so that's why they keep it negative if you look at most of the Committees that do it they have them as negatives it works better that way and that's how it was designed um does this mean that uh we're only doing one calendar per year again members of the board at um director Zubia secretary Zubia we do have two calendars um presented right so we're not doing one calendar at a time uh in January you approved 23 24 25.
⚗ AI-reconstructed · cite from original above
it's actually not the direction we've been given we've been given to move as fast as possible um and so we have a we have a goal of within a year and a half to have a renegotiated franchise because they're permeable at will so I just want to name that uh you have a lot of time to think about this but this is not oh ho hum let's swivel our fingers to 2027 I love the franchise good points uh commissioner I thanks for that um you know this I think my comment is just a clarification about um I think Heating in the franchise and is it it's as much a question about what are we really after in the outcomes and it seems to me that a big part of it is really about thermal Comfort um and how we achieve thermal Comfort through a variety of different means and so part of that is just to raise the question in terms of how how you know what are the limitations what are the requirements what are the you know is this about heating or is this really about the comfort of people in their homes in you know in their ability to have warm water cool water uh and comfort in a variety of contexts versus heating writ large and so I you know I don't know the extent to which repitching um that kind of approach changes or diversifies the conversation some but it it's just a look you know across a variety of different ways in which we might be able to achieve Comfort through a variety of different options others I think commissioner Calvin Garcia you had your hand up but you took it down or did you have anything to say or share uh several of the uh Commissioners who have spoken already and and also um Missy you answered my questions yeah I had several questions and you guys covered it so thank you great uh others um so I'm going to Rattle off a couple of things and that may allow people also to come up with their own ideas um first of all I'm wondering and all these can be answered later so I don't think you have to attempt to answer any of these tonight uh are there compliance reviews with the current franchise and um has a DTE been in compliance with um the uh let's say requirements in the franchise um then related to that I think one of the things that we definitely want to think about are what kind of smart goals we want to have for all the different kinds of parameters that you've talked about and what those Associated metrics would be and what the associated benchmarks or or targets would be not just as a a goal 10 or 30 years or whatever it might be out but hopefully you know like goals every year or every five years or something like that um some other things that I wrote noted down was um who else if not DTE um and uh and that that doesn't again need to be answered um and is could that for example be a city-owned um heating or natural gas franchise and could that be for example an extension of the seu or an extension of a fully Municipal utility like we've discussed on the electrical side um could do those have to stay separate or could they be merged or could they be merged with their still two franchises but maybe the same entity like a city-owned entity um holding that franchise um and then you talked about the aggressive timeline that's good to hear the question that I have is if we are not able to achieve the timeline in the desired uh let's say one and a half year Target it sounds like then we would still have another year and a half roughly to be able to go out and find an alternative solution and I think that that's very prudent we don't want to negotiate negotiate negotiate and then be feel like we're backed backed into a a corner without having a um some some fallback plan um and and not just obviously one that we um don't really favor but a good fallback plan and then um I almost certain that this is uh part of the plans so there's not only uh geothermal but we also have a large Wastewater um infrastructure um and if you think of all of the showers that we take and all of the other things that we do and we flush that now I'm down into the sewer system that's one massive geothermal Network so hopefully that's something that we can also consider that potentially could be leveraged and utilized in in the new franchise agreement that we that we negotiate so those are just some of the things that I wanted to put out there I'm pretty sure all these things have already been thought of because I know we have really capable staff and that you've been talking to other other entities but these may be particulars that lead to other kinds of ideas so those are the ideas that I had and hopefully others in the meantime have come up with a few more comments and insights that they want to share uh commissioner Levin uh yeah thanks John uh I first of all I agree with uh some a lot of what's already even said uh the geothermal possibilities I mean that would be great if we could get something like that as a potential option or I don't even know what other Technologies could possibly be similar to that but um but I I guess possibly it could also have more incentives that would allow a person to transition to something in their own home I don't know if that's something that could be part of the franchise or not agreement um I also I don't know how How likely it is or other places have done this but getting a shorter time period than 30 years um certainly would give us more leverage and we could see where things are going and I mean what we'll know you know where we are with our climate goals you know maybe 10 maybe a 10-year agreement possibly um you could also make you could also maybe get more uh sophisticated with it in terms of certain things that we would like to see certain conditions that would uh we'd want to be met within a certain number of years in order for the agreement to continue uh that would give us more outs from the agreement if they're not doing uh the things that we want them to do with in terms of climate goals or Etc and yeah I think that's all I wanted to add thank you others I'll I'll raise two other points that I forgot to mention that have been expressed to me and um that is um whether or not um or the franchise agreement should should be transparent in terms of its use of uh green natural gas I think there's a lot of concern that um we had a presentation for example from DTE on what they're doing in the gas area um and um there's I think probably concern in the uh in in the residents among residents that potentially this is an opportunity for DTE to be able to provide green gas I think another question that we'll want residents want to understand is uh what if any role um hydrogen might play as far as I know hydrogen can be mixed in with natural gas or possibly even used as a substitute um with a lot of its own um questions and issues so I think we want to make sure that we're transparent with the the general public on what we're doing in both of those regards as well any go ahead Missy do you want to say something I was just going to close out um unless yeah so I will personally thank you all so much for your comments um there were two issues I just want to really quickly name which is uh we probably will not form uh Municipal utility on gas because we want to face down gas and that would be like we could make that business model work right if you're trying to drive your model down uh that said there are other like things so I just wanted to name that that's the one that we're not I'm not personally super keen on getting a gas franchise if gas isn't safe healthy affordable and reliable um and then for biogas just want to share I don't think we updated you all because we are working on lots of things but we submitted comments to the Michigan Public Service Commission for the carbon Reduction Program a lot of applications that came into that program were biogas based applications and uh we requested denial of all of them as staff based on the elements of that so biogas is it's going to have to be something like a biodigester at the wastewater treatment plant where we're taking you know something that's a continual product and transitioning it over um that is my opinion on this issue but there's very few I would argue actual green gas Solutions and perhaps again this is just messy speaking I I think that we may want to preserve those for the hard to decarbonize Industries but that's just my stance um all right let me close out here with just what's next and thank you all so much I know this is a kitty heady Petey that was maybe not intentional but I'm enjoying it a lot that was a heavy uh conversation so coming soon we've got uh Town Halls that we're starting uh we're just starting to look at the kind of calendar right now you were our first uh group to go have conversations with so we're gonna go not just get ideas from a slew of different stakeholders especially folks who have like no idea about this topic but really obviously want to make sure that they have heat when they need it we also are working on a request for ideas this is for anyone in the public but also and perhaps more for industry and our Utility Partners around the country to come and give us their ideas what do you think you could do to help us decarbonize our heating system to make sure we have safe healthy and affordable heating for every resident in Ann Arbor so there were basically basically saying to the marketplace bring us some really good ideas too we'll release all of the ideas section so the public can see them and then in the interim if anyone has other thoughts or feedback the website is open so please do share any thoughts you have at franchise feedback h2gov.org and that can be as I mentioned before um we've already got some but it can be of any flavor a really great idea that you have a concern that you're holding something you want to make sure we consider in the negotiations uh anything is is welcome as we move forward and then the last thing I'd share is Staff I've started to reach out to the two utilities including DT gas but others that have goals of decarbonizing heating to understand the services they provide and to honestly build build a bench if you will of organizations that we could be in discussions with to make sure that Anna Marines get the very best deal and best solution to ensure that they have safe healthy and affordable heating because you've seen this on our website but in the end I believe this with my whole heart no one should have to sacrifice their health to he and cooler homes and that's what we believe fundamentally in our office and we're committed defining Solutions that help people do that so thanks thank you missy by the way missy unless I misunderstood the image on the right we might want to switch that because it has the Heat going into the ground and has the coolness coming out of the ground so that in a normal geothermal system we want to do both obviously but the in this particular case since we're taking a something as a substitute for natural gas we probably want to extract heat from uh from the ground so take care of your voice take care of your health and thanks for joining us so the next point on our agenda is uh the resolution that we considered in the first reading at our last meeting that's the resolution and support of action on an ordinance to ban natural gas um in new construction and then also interim measures to incentify or incentivize I should say all all electric uh construction and just um to give a little bit of background on um what has happened so um as you may have seen in the materials that were posted um this was uh this resolution was also taken up by the environmental commission and it along with um I can't remember what other commission it was um the the housing rental commission I think it was also provided some feedback and Claire I know that you also provided some feedback and that was taken into account in um the version that was considered in a first reading by the environmental commission and um since then I shared a Google doc um with uh Claire and what you're going to see is um what uh is the current state of what we are considering since we already had um in our last meeting a a motion to consider this resolution and a second um I don't think we need to go through that formality again this is still open so it's open for discussion so what I'd like to do is Joe ask you that you uh please bring up the resolution so that everyone can view it and we can go through it it stands more or less as it was with some minor uh minor changes we also heard some comments uh in the public comments section um so um again in in in in in black or as in this case now in in uh in in white print um is the original version of the resolution that we considered last month um read our changes that emerge out of the environmental commission and its meetings and blue are some additional recommended changes um that came up in the last month so if you can scroll down I don't know that we have to read all of this since we read it um so let's look at um if you can go up a little bit so we can see the original and then this so you can see there were some minor changes here in red and these are what you might call some factual changes or some technicalities um that were changed or some additional clarification in red hopefully everybody's had a chance to scan that and then if you can go down to the next section with a contrast between what was striked out and what the new text is I'll let everybody read this so hopefully people have had a chance to read that and make any notes of comments or questions that they want to make so can you scroll up again or the other way sorry down I mean sorry so no changes were made here so opening things up for discussion I see that commissioner Calvin Garcia has her hand raised go ahead Carlene can can you scroll up just a little bit or just a little bit more okay stop okay go down just a little bit okay so the paragraph uh in red at the bottom of the screen yes okay cold climate heat pumps that that paragraph or that warehouse I would recommend adding the word differences after the word operating um or difference before costuming right there where the cursor is correct what do you think of operating cost difference I'm sorry after the word cost okay difference okay yep thank you anything else okay commissioner thank you um yeah it's just to say that you know I'm I'm primarily in inclined um to support the resolution and then I was there was just a couple things that have come up just recently that I just wanted to draw attention to it sounds like as of last week the Bureau of construction codes may have withdrawn um the rule making around the uniform energy code um from what I'm understanding to clarify sort of how they reference and and our design the role for rule sets I believe that's going to be going out once they do that for public comment again so all of that to say is from what I understand of where the process might be is is that that's going to further perhaps delay adoption of of an updated energy code and potentially Net Zero appendices and things like that um for my understanding that was just from um an email today about uh the the rulemaking process itself that came from uh Lara and the Bureau of construction codes um so that's germane to this obviously in a couple different um whereas Clauses um but I do think that still that language obviously they're not going to adopt it in sort of the near terms so that seems to still apply um I did want to make um and perhaps suggest um some some changes to the second result Clause primarily based on the comments of one of the callers uh today and it would be to strike the word interim right before carrot and stick um and also to um add in addition to all electric and sustainable um the notion of healthy reliable and affordable um to to that as well um and to sort of um find ways to um both balance and prioritize all those in in the ways that uh whatever whatever construction incentives are designed can help help support all of those values um and further to um potentially strike the part where it says after construction until such a time that a criminal match ban ordinance and other measures such as and perhaps substitute in addition to other measures such as an updated state of Michigan energy code and Adoption of zero code appendix um you know the primary impact of that being that this resolution May then urge the city council test the city administrator to work with the Planning Commission um and to pass I recommend recommended measures around sustainable all promote all in all electric sustainable construction not necessarily as an interim measure or or irrespective of any natural natural gas limitations but in addition to did uh Kushner harp did all of your suggested comments get uh reflected yeah what was that last part yeah where should I put that yeah let me let me let me restate that so starting um uh it would say um healthy reliable and affordable Construction um uh in addition to other measures such as an updated state of Michigan energy code and Adoption of the zero code appendix so you're saying like remove this part here yeah essentially remove remove everything and that everything after until okay and so then say such as zero code appendix yeah or such as such as an updated State Michigan energy code and zero net appendix so does zero code Joe is spelled all caps yeah zero code yeah just like E20 no Z all the whole world yep exactly nope nope zero yep z-e-r-o capital and then code yeah thank you so um we'll probably come back to that let's get other Commissioners comments and then um discuss some of those um commissioner Levin it's kind of a technical thing but if you go up to um the environmental commissions editions um Tire up but uh particularly the blue part uh where they're referencing um them they represent nitrogen as well as carbon monoxide in another spot as a criteria air pollutant and I sort of get why they're doing that um those that you don't know there's very little if any uh legal regulations or laws when it comes to indoor air pollution um and these as well don't really apply to indoor air pollution these are based on the ambient outdoor air so kind of like it's not the worst to include them but I don't know that it really adds a lot to the argument to have it in there yeah admittedly yeah correct that uh you only regulate regulations are you hearing are you hearing so Noah do you recommend that we that we strike that yeah I'm I'm kind of leaning just to leave that part out I mean a lot of people probably won't even necessarily know the difference and they'll just kind of maybe gloss over it but my recommendation would be just to leave that part out I I wish there was something we could cite to that was a little bit better but there just really isn't unfortunately in terms of the health issue yeah I I agree with that let's go ahead and strike that commissioner Smith uh yes thank you I was hoping we could go back to the the resolution causes for a moment I too wanted to just raise consideration or concern um as it relates to the second clause in particular um same you know consideration or concerns raised by commissioner harp and Mr Garber uh earlier um that perhaps uh the second Claus is indirect uh the second resolve Clause is in direct conflict with the first resolve Clause wanting to acknowledge the importance and the value of you know a near-term interim solution while we work towards a more comprehensive long-term solution but perhaps maybe a question in you know I should also add that you know these updates made May mitigate against that um but if um I don't know if it's you know commissioner mersky if if you could uh speak to like the vision for this uh second Clause like how long um you know you would think about uh it for kind of the implementation period um and perhaps to the extent I don't know if this is you know uh Joe that could speak to it sounds like perhaps some of this may already be in process as well so maybe I can speak first to it and then Joe can comment uh so actually the original version of this that was written uh was drafted by um Mr Garber and it only had the first Clause um however as he mentioned in his comments today and I knew at the time that in a package provided to the Planning Commission as he mentioned there was a letter from legal counsel representing the Home Builders Association indicating that they would sue the city if the city attempted to affect a natural gas van or at least severe uh restrictions on the use of natural gas and when it would be allowed um and if that indeed was the case and that would be litigated then my thinking was that that litigation could take anywhere from a couple of weeks or a couple of months to potentially a very long time and in the meantime there's nothing that the city would be able to do or at least it would be put put it this way there would be nothing necessarily in process that it could do to incentivize uh all electric construction um and that could be any number of different things it could be um incentives that are Financial incentives it could be processing um incentives uh where potentially uh all electric uh facilities uh or developments would be processed more quickly there are also fees that the city charges for new construction for hookup fees and those could be modified for example they could be increased uh if if it was a natural gas connected uh development and they could be decreased or and or decreased for those that are all electric uh former energy commission chair Wayne Apple Yard I think mentioned um in a call in last month but I know that also for sure in an email to me and a couple of others I believe I don't know if they were energy Commissioners or not had suggested that there could even be some type of moratorium on natural gas uh development he cited the fact that in other jurisdictions during municipalities there have been moratoriums so this second resolve Clause was simply an attempt to have a fallback plan where we don't put all of our eggs in one basket and then have that uh that effort um be undermined or delayed so that there's something that's being done in the meantime to uh push developers um together with their Architects and their other partners in projects to move to all electric or to a higher degree of electrification than what they might otherwise do um if there were no other let's say requirements in place or no other regulations in place that was the intent Joe do you wanna comment on anything else that I haven't addressed or um I don't really have anything more from my end like what you're saying and stuff makes sense um but most of the most of those things will be outside of my purview of what I'm working on to be kind of in other other areas um but that's yeah some text um and I guess you know to that end uh I'm wondering if it would be helpful um to ensure that kind of the second resolve Clause is more of a complementary approach um as opposed to perhaps the near-term interim step that may prolong I think you know ideally you know the resolution that would come in that uh first paragraph do you have any specific wording suggestions the question um I mean what you have to bring things to paper so um yeah I totally understood absolutely um so you know something to the effect of you know uh provided that um yeah the resolution could not be passed then you know um the the second resolution you know with uh you know uh be in effect essentially yeah so this my thought was that if you take the first resolve Clause um that there are two possible scenarios one is that even if uh the city together with uh the Planning Commission um and any other entities that it's working with is working on regulating natural gas connections um that could take a long time um to do that and to seek the problem possible legal counsel and the input from other cities that have attempted to do this by understanding that is that planning department has done that um and that whether that takes some time or whether it's actually even passed very quickly but because of legal action or something else beyond our control that that's delayed the implementation of that is delayed one way or the other so that that that that's um the concern um that is addressed then in the second one so that even let's say there was a a timetable to implement um without any kind of challenge some type of restrictions but what what this does is it asks that um there are measures that are taken that could be taken potentially immediately so for example it could be that in a matter of days or weeks or maybe a month or two that the city could say well we're going to do X and Y and Z um X and Y are carrots um and Z is a stick to uh drive all or to promote all electric uh sustainable healthy reliable and affordable construction that's that's the thought yeah very helpful and so I I think you know to that again to that end uh the the kind of suggested updates by commissioner Harper I believe with you know eliminating interim and suggesting these are additional measures uh would satisfy you know um uh that need done or my recommendation yeah okay Mr harp your hand was up for a second there you go yeah I um you know just to I think a little bit just to follow on commissioner Smith's comments I think yeah part part of the motivation is also that even if the construction were all electric part of the fuel mix may not be um entirely sustainable and so anything that can be done um to improve um sustainability reliability affordability around that as well I think will be will be helpful and contribute to the goals um I may also suggest in addition um some additional languages as I was looking at that in addition to the carrot and stick measures um you know and this would go after uh where it says such as tax credits comma and I would suggest um uh helpful guidance um in order to promote it and so where it's not where where the goal is also not necessarily just economic incentives but also informational ones and once they can be helpful whether it's guidance or examples um uh case studies things like that that help um Builders and developers identify how to get there in ways that contribute to uh the other the other measures that we might might ask for good idea I know that there's some activity going on outside the energy commission where there are there's a couple of people that are working on taking one of the projects that was recently approved in reviewing their calculations um with uh at least uh of let's say a a strong sense that uh the the differences between in cost in particular and utility costs between all electric and natural gas uh heated uh construction is not as great as what was originally believed so that's this hopeful guidance kind of thinking that you're promoting here and I think that's a good idea uh commissioner McKenna uh yeah I I just wanted to add some comments here um you know I I have experience working in uh on the developer side um you know in the city of Boston where the city was trying to actually um they hadn't passed um any kind of natural gas ban or ordinance yet but it's a matter of this like carrying stick like what is the reality of that interplay when you're thinking about um developers and and and city government ultimately um planning approval for a project um I don't know I just feel uh kind of disgruntled around the idea of providing guidance like I just don't see that I mean it's definitely like it's like a a really positive take on it but like I just don't see that that actually helping move our goals forward um and I just wonder if there isn't any legal uh basis for requiring uh the change is there a basis for requiring uh you know a study like that's kind of how I saw um the city of Boston kind of moved towards an ordinance is that they were requiring developers to provide information about what what that project could do like tell us like provide a report on engineering report why is this not hey why are you not capable of doing all electric like prove to us that this is the system that you have to use um and and I think um I don't know I I just feel like it's it's definitely not my place to suggest uh you know how the planning department should should go about their business and and approve projects um but you know ultimately I would want to see more um if I can provide my own pie in the sky like the way that I think for my experience working with developers and and and cities to move um climate goals forward is uh to put the burden of proof on the developers and again I don't know if the legal basis if we have that legal basis um but I would want to see yeah more uh more of that that lift being taken by the developers themselves even if it's not to change the project um systems but just to um kind of build a resource at least of these reports where we can say well you know this was what was provided and um I don't know sorry that's a little scattered but but it's something I've been like holding on to for weeks and months and I just want to kind of throw out there like where where are we at on I see that it feels like a little bit of a pullback and now we're talking about guidance and we're talking about carrots and sticks but like ultimately is that getting us any closer um so what the goal is here uh I I think that is helpful um I'm presently not aware of uh any specific index or calculation that can be done that uh would indicate whether or not uh one I mean what we're trying to do is optimize on a number of different uh variables and you know it could be partially natural gas it could be all all electric um I mean we know probably or some I think if you know that um Robertson Brothers is doing a project on the north side of town where um they made some uh changes to their proposal where the single family residences are going to be all electric but the garden departments are going to be electric except for um each the HVAC the heating the air heating portion of the uh proposal uh I don't know how they arrived at that I don't think they provided um detailed calculations although I knew do know that they provided some information to planning what I would say here is that this is not prescriptive um we're just suggesting that the city uh with staff and the city Administration look at a variety of carrots and sticks and that could be indeed what you suggested that they had would have to provide some type of engineering calculations it could be tax credits it could be as I said a change in the fee structure for hookups it could be any number of different things and I don't know that we need to list all of those but what we want to get across is that uh as Mr Garber said there's roughly one new project that's been approved since a20 itself was approved that our natural gas connected and so this is just simply saying um hey we want to call this to um city council and administration's attention not that they don't already know but we want to give them a a nudge or a push to be able to do something as quickly as possible because what we we see the outcomes are one new one new project every month commissioner McKenna yeah then that's great um thank you I just want to add one one element then that's maybe more clear from my experience working with developers um and also seeing the projects going up in an hour and frankly talking to developers in Ann Arbor um I think that the major obstacle to actually getting rid of gas um if that is the goal uh is the the reticence on the the depart the the part of the developers um so even uh agree that they have an understanding of what is possible um you know from what I've heard talking to developers um both in our city and across the country um there is and it's actually similar to this this Home Builders Association take on it right I think the construction industry has a bit of a um a cohesive approach to uh fighting back on on changing the Status Quo related to our Energy Systems and um and frankly I think that the one of the biggest obstacles right now that the city faces is um yeah getting developers to come to the table to admit that there are options um and I think the longer that they can uh stand on their Hill and deny that there are other options um I think that that every single day gets us one step backwards and so um you know I don't have specific language to propose but I'd like to just share with everybody here and everybody listening on the phone like that's that's what I see that's the biggest obstacle I think when we had the presentation from Tim McDonald who is president and CEO of onion Flats in the fall of last year um we talked about people operating under old paradigms and new paradigms and I think that's what you're addressing is that there's a lot of old paradigms that are governing uh projects uh and that's that's to be expected because that's uh what we that's what we all do to some degree or another um Even in our in our own daily lives as we operate under paradigms so I'm not hearing any suggestions for any additional changes uh again these are several things that are listed as such as it's not intended to be all-inclusive um The Hope is that uh City staff as well as Council will look at the various levers that has uh and do its best to reduce the number of all of of new natural gas connected or let's say uh projects that are heated one way or another with natural gas whether it's cooking or whether it's hot water or whether it's heating of air any any other thoughts before we take a vote on this council member Adina thanks for Mercy um I appreciate the conversation and listening a lot I also just want to add you know I think we have heard um from a lot of developers about the challenges around all electric but we'll note that at our very last council meeting we did approve a new 79 unit apartment complex that will be all electric from day one and so I think it could potentially also be helpful for the commission to engage with some of the developers doing this work in the community to develop a framework that might be able to get shared out to others who are telling us this narrative that they they can't do that um and so I I think that could be something to add to the queue for future conversations for this body um I will say this is this is another one of those kind of awkward circumstances where I have a vote on this commission um for something that we are having a lot of conversations about at the council table and so I am not sure if we are if I am allowed to do this necessarily but I'm going to try um I will likely be abstaining tonight um simply because this it's not necessarily reflective of my position on the merits of no new uh gas connections but rather because we are having these conversations uh with our legal staff about our various legal Pathways forward uh to achieve our a20 goals and because this resolution will undoubtedly be subject to further analysis and discussion I just need to engage in further discussion with our city attorney's office and our city staff before supporting this particular pathway fully understood and um indeed we hope it that is indeed the case that you do that other comments so Joe if you can stop sharing and we'll go back to screen where we can see everyone um I'd like to call for a vote um again we already had a motion um to consider and a second so I think we can move on directly to a vote all those in favor of the resolution as amended please raise your hand and say I I I all those opposed and any abstentions yes okay so the resolution as amended passes and thanks for all of your careful consideration of it and the comments that you made I think we ended up with a better product so great so the um next thing on the agenda is a discussion about the energy commission chair and the vice chair elections and there are um no documents prepared as far as I know on this there was no link is that if I recall correctly but I thought what I would do is open up the discussion it's really more for your information than it is discussion but we can certainly include discussion at the end the bylaws uh has an article number six which is titled officers and paraphrasing the bylaws it states officers consisting of both the chair and the vice chair shall be elected each year for one-year terms by a majority of the Commissioners that are currently serving on the commission it says no member Shall Serve more than three consecutive full terms in the same office and finally that the term of each officer's has shall run from June 1st through May 31st of the following year so um Carlene and I and then Carlene and Joe and I had discussions about this uh because uh Carlene and I have both served for three years in our respective positions and we didn't want to just bring this up in the main meeting and not have everybody fully aware of what the circumstances are and um with the duties and things like that are so what what we just basically want to inform everyone is that we will have officer elections on the agenda in our May meeting and that Carlene and I um cannot serve in our current positions uh I think what I'd like to do is go on and mention a couple of other of the duties of the chair so um but basically the the vice chair serves as a backup if you will in a aspiring partner with the the chair so uh generally speaking I I do my best to keep Carlene informed of everything that I'm doing from my side Carlene does the same um for me and Carlene then is there should I not be able to make a meeting I think that's happened once maybe or twice in in the three years that I've served as chair um so what are um our our duties or what are my duties primarily as as chair um first of all one of the things that we do is that we take a leading role or a significant role in the nomination process for new Commissioners so as you know Commissioners are appointed or nominated by uh the mayor's office and they are voted on by city council and we provide nomination recommendations to the mayor's office that doesn't mean that the the mayor necessarily has to follow those but we we provide those as recommendations um this year for example um at the end of May we are going to have four openings so that means uh you know there's a fair amount of work um we have had basically openings almost every year and occasionally we've had people step down early um and what that then entails is we get a list of all the um nominations or excuse me all the applicants I should say and um we get as you probably know from having applied we get an application that's filled out as well as a resume and then the application includes personal comments and some short essays so um we review those as a group um I have uh taken all of those and put those into an Excel spreadsheet so we have one document that is an easy reference uh document that we can all look at in a meeting and we're not shuffling between a whole bunch of different papers um so there's some some time obviously involved in that both in the reading of the applications um as well as in the meeting and then some prep time in front of that meeting another thing that we do as chair and vice chair is we have a meeting with uh staff liaison um eight days before every meeting so we meet on Tuesdays so on the Monday of the preceding week we have a half an hour meeting and we discuss agenda items uh both for the upcoming meeting as well as for future meetings that's like I said a 30-minute meeting maybe another 30 minutes preparation um one of the things um that I always do as chair is review meeting materials in advance um in their is their posted Joe has done an excellent job of doing that but in the past we've had cases where um something wasn't posted or it wasn't linked properly or whatever so I always double check that the agenda the minutes and the presentations um another thing that I do as a chair as I review all the resolutions that have been proposed uh I I in many cases I've coordinated those uh putting them in Google doc form um participating in in reviews outside of this meeting um you may recall for those of you who are on the commission at the time when we voted on the feasibility study that was debated over a number of different meetings and um that feasibility study resolution also went through a couple of iterations so that's another duty of of the chair another duty is simply communication with those in the community who want to communicate with the chair of the energy commission so occasionally there are people in the community that feel that they have something to share with the commission or with the commission chair and um just like in some cases where they're probably reaching out to you individually that often happens to me um I guess finally I'd like to say that this is probably just like any other volunteer job so you um as a volunteer you can do the job with um very limited uh time involvement and just come to the meetings and read the scripts and uh do nothing else and you can sort of go with flow or you can be really involved and put a lot of time in it so um you know that I think is those are the kinds of things that I would ask all of you to consider um in terms of either nominating yourself to fill one of those roles or nominating someone else and we will do that in the next meeting so we will take both nominations as well as we'll vote on those openings in the next meeting um I had made some notes and I think I've covered everything and what I'd like to do is recognize uh commissioner Calvin Garcia uh as uh co-chair to see if she has anything that she would like to add uh before I open it up for any comments or discussion I'd like to um underscore what commissioner mursky was talking about with regards to the um review of applications for energy Commissioners and uh the selection process that we've gone through that's something that we have that we've taken very seriously um in our role and uh one of the contributions that commission risky has brought to the commission is onboarding the new uh members so that's something that would be um I would present I propose as a recommendation whether you you know if you do it as a team or if um you do it with the with the city liaison however you would like to do that I'd like to make sure that the onboarding is something that is that's part of what you're aware of many of you went through that process and you can remember what what you what how that benefit you and and your participation on the energy Commission yeah that's a great point I'm sorry I forgot to mention that um yeah generally speaking we've tried to do those in groups but that's not always the case so sometimes those have happened individually um Joe you had comments and then commissioner I mean uh council member Adina after that yeah um I want to know um we'll still continue doing that we're also working um myself and some of the other staff Liaisons working with our um clerk's office to develop a more standard set of onboarding um so that'll take some of the pressure off would still obviously like involve um being in that process like getting to know people getting to getting everyone up to speed um but just letting everyone know you won't have to like create a whole you know whole set of documents and everything here's all the things you need to know on what it is to be a commissioner stuff like that um a lot of that back end stuff will be will be handled just as an FYI an attempt was made in the past to do that and that individual then left City employment and then it fell back on on the on the commission chairs so it that that's certainly welcome and that would standardize things and allow for uh best practices unless and learn to be um developed and and done as far as that onboarding but um there's probably an expectation that uh new energy Commissioners are wanna going to want to hear specifics about the energy commission so keep that in mind um councilmember Adina thanks chair mersky uh I just wanted to also just briefly emphasize that the reason we're looking for a new chair and vice chair is because uh John and Carlene have put in so many years of service in these roles and so um they are this is not a knock on other commission chairs but they are some of our hardest working the hardest working chairs that I've worked with um that does not mean that somebody who is stepping into this role fresh will immediately be able to fill their shoes exactly the way that they are doing it now and so so I also just want to add that because I know it can feel like a lot and a heavy heavy burden and a heavy lift but um they have years of experience and and learnings and and uh time that they have put into this and so if this is something you're interested in I really do encourage you to think about it um but I also just want to acknowledge all the work that they've given and the time that they've given to the city into this Commission because um because they do put in a ton of work um you know I I hear from uh John probably more regularly than almost any other commission chair and it's both for both for this and all of the other things he cares about in the city and so um so it is one of those things that it's you know the amount of time that you put into it I do think there is kind of a bare minimum expectation that does require a heavier lift than if you were just a a member of the commission but um but I certainly would not expect anyone to be able to step in and immediately be doing everything that John does day to day because he set a lot of time to to really learn how to do this role yeah thank you very much and and that's I I should make the point Carlene and I are not running away um we we remain on the commission and we will certainly be there to help anybody through the transition Joe has really done a great job as staff liaison I I I want to you know be uh sincere about this Joe's been really really good to work with and when Joe Knows things he's always chiming in and when Joe doesn't know things he is someone who says you know I'm going to go out and I'm going to figure that out or I'll talk to Missy or whoever else and he comes back and he's really really reliable on that so one of the things that I'd like to point out is that you know you have others that you can depend on and that includes our our council member Liaisons they regularly call me and talk to me about our discussions in this meeting and they give me guidance they tell me their thoughts so that that's also very helpful so you can really depend on a number of uh people helping you from various corners any other questions or comments so what what I should have paused a little bit longer there um you can still raise your hand but what I wanted to say is you can talk amongst each other you can talk to Carlene or me you can talk to Joe you can talk to the two Council Liaisons but um think about this um give it uh please some thought between now and our meeting next month and hopefully we'll have some people step forward and fill our shoes and do hopefully even a better job going forward councilman Meridian I will add the caveat to that that you can absolutely talk to someone encourage them what you should not do is talk about who you all might support for chair or something like that don't do something that would be a deliberation yeah um so so I just want to add that caveat right yep good point thank you that has to happen in this in this forum not behind the scenes very good okay any anyone else any questions of us and again you don't have to pose these tonight um you're free to uh yeah go ahead uh commissioner McCumber two of you um have served your three consecutive terms as chair and vice chair um but there's nothing that says that the two of you couldn't serve in the other role that is correct okay I don't know if either of us are willing we probably still want to sleep on that yeah okay between now and then and Carlene and I have discussed that and uh you know we can each share our our thoughts uh in in the May meeting but yes strictly speaking yes that's true right and just to clarify at the main meeting um the in the intention is to have an agenda item where uh nominees are nominations election of the new officers okay yeah thanks so you have this next month to deliberate on this and have conversations with each other and with yourselves okay and be in contact with us too if there's if you want to like throw things um you know like that isn't like any ideas or yeah please do absolutely I'm available and remember it's a one-year commitment it's not a three-year commitment or anything like that right okay great so um winding things down here uh we next have um an energy report um news from energy office and um from Commissioners including council members double double questioned myself sure um yeah thank you um so yeah as we mentioned previously a lot of the updates uh We've we've been switching over our um our newsletter so every everything should should be in there um so please please check those out if you haven't already you should be um subscribed but there is is a couple things in there let me just check to make sure there's any way that discussed here um uh we do have a couple of events coming up um there'll be a couple things on earth day one at the Leslie science and nature center um our sustainability series is ongoing I think it's the last Wednesday of the month the next upcoming one is on April 26th um it's around Renewables um looking at uh future Renewables in Ann Arbor um which is fairly relevant everything you got going on here so if you're interested in checking that out you can sign up it is both uh in person and Via Zoom um we uh as as you saw we're currently recruiting people for uh this commission as well as others um where we'll be reviewing applicants soon as John had already talked about but if you know anyone who might be interested feel free um to reach out to them um we also the I think we've talked about a little bit before but the commercial solarize program has launched um in collaboration with the 2030 District um they're currently piloting the program with a couple different entities um this is fairly similar to the solarized process um that you're all know and love um but yeah it's just kind of one-on-one assistance um with uh specific commercial entities um speaking of Pilots we are also going through uh the pilot for the energy concierge uh we're working on a couple different naming things so it might not end up still being called the energy concierge but it'll be the same thing that's happening um but we are currently um conducting that pilot and also looking out uh for additional people who might be interested in participating in it um we're very much looking to get as much of a diversity as we possibly can uh with the people in the uh in the pilot so we don't just you you know one solely single family homes we don't just only want renters but kind of everything and anything in between so we can make sure that the program is addressing um as many constituents as possible um some of the things we still um certainly have need for are any landlords renters and individuals with lower incomes to kind of help better inform that pilot um that is all I have for now we're also very busy-ish in not necessarily Grant season but lots of Grants are ongoing um we have a couple that I've already been submitted a couple have been a process of being submitted and then some others um and that we were hoping to hear back from by now would kind of have been pushed down as the grantors need more time to decide so hopefully hopefully by the next uh meeting we might have more information on any any of those grants but that's where we are now back to you thank you uh before I forget um one of the commission openings is a youth commissioner uh so uh as Joe said please get the word out that we have openings on the commission and uh one of the obviously steps that we've taken or city council actually took was create these youth commissioner positions on both the energy and environmental commission and uh hopefully we get some good candidates so those of you who are interacting with people that are interested in energy and climate uh that are young that would be interested in serving please encourage them to get in an application yeah thanks for mentioning it John and also just for um folks who who aren't aware those those systems are only um they're they're one year term so if you're you know sitting there you're say you're in in college or in high school or something like that and like I don't know if I can commit to three years right now um it does not have to be a commitment of uh the traditional three-year term exactly is it possible to uh to uh submit like a renewal if um any of our youth want to do that yeah so it certainly could be uh you know year over year term if that is of Interest as long as you're still I think it goes what does it go up until 25 I think go ahead that's what I was going to clarify I think this one is 25 it does vary by commission um some some commissions I think use commissioner is younger than that but I think it's 25 on this one and I do believe it's renewable until they hit that um they can I think if they are appointed before they are 25 they can serve after they are 25 for the remainder of that term okay uh updates from other Commissioners news of interests and then we'll move from there to council members council member update any thing of Interest uh council member Adina do you want to update us on anything coming or happening uh from Council yeah I don't have any additional major updates um other than the one I just gave about the all-electric uh uh approval that we did at the last meeting um and that as you heard during public comment we are very much moving into our budget phase um budgets will be formally presented the administrator's proposed budget will be formally presented to council at our next meeting um and it needs to be approved the final budget is required to be approved by the second meeting in May uh which is May 15th and so we're going to enter a period here of um all budget all the time pretty much because it's a relatively short time frame for us to dive into the budget um negotiate out any amendments things like that and so um but if there are particular areas of interest um that to you there's a public-facing website for the budget process where you can see existing presentations that have been submitted to council um and then I believe the administrators full budget will also be posted there I'm going to put you on this spot and it's only based on the public comment that we had at the beginning of the meeting do you know if there's any provision in the budget for a potential second phase feasibility study for a municipal utility I wrote it down as a note to look into uh but I don't know it off the top of my head if that is currently being budgeted for or not right it would just have to be some kind of provision either a willingness to dip into the reserve or whatever it might be to be able to fund that if it's indeed deemed necessary great if you maybe um go ahead well I was gonna say and that that is the case also I mean if it is not necessarily budgeted for um you know a super majority of council can can pass an expenditure beyond the or outside of the typical budget it's all easier to include it in the budget because then we have to find out where that money is coming from um but I I took that note as well to make sure that that's something I pay attention to great great uh anyone else I don't have a last minute question yes please did did we ever get the electric uh refuse truck still in process um there's been lots and lots of delays I'm not sure what they all are um but it's all been you know in process I wish I had a better answer for when that was coming but yes okay thanks great um I don't have the agenda for me I just penciled down some things so I hope I have this in the right order I think the next thing is a report from the environmental commission and as liaison I'll tackle that quickly um first of all there was a presentation and a discussion on new and existing Construction in floodplains uh that continues to be a an issue because uh particularly in the Allen Creek area but not just limited to there um there is new construction that is being proposed or contemplated and so there was a general presentation on that anyone that's interested in the atomic topic I encourage you to uh either watch the video or go to the agenda and look at the presentations uh presentation was given by Jerry Hancock and Brian stiglitz was also there so they talked about that the next thing that they talked about was uh or we talked about was this same resolution uh related to natural gas so I don't think I need to go into that you saw what what they considered and what we finally passed um and then the last thing was that in preparation for 2024 there was a kickoff a discussion on policy recommendations for that uh that time frame so um I think most of you know that uh the city has a lobbyist and they have other means of focusing attention on certain policy issues and there is actually a formal document that is adapted every year by city council outlining its priorities and the environmental commission um missed providing input on that when it was updated I think it was actually approved in January and so um they had an initial discussion of that and raised a couple things that were related um more to things unrelated to climate and energy things like pollinators and water clean air clean water things like that so there was initial discussion on that um that's it from the environmental commission Joe remind me what comes next agenda for the next meeting or public input public input Okay so uh we will have on our second opportunity to for public comment um and this is an opportunity for people to speak for up to three minutes if you're watching on CTN the instructions are the same is that the Vera at the beginning of the meeting call 888 788-0099 or 877-853-5247 and enter meeting ID nine five six eight seven two eight seven eight seven six the information is displayed on the meeting agenda and the video feed City staff will select callers who have raised their hand one by one using the last three digits of your phone number to raise your hand to indicate your desire to speak plus star nine on your phone you will hear an automated message that the host is allowing you to speak when speaking move to a quiet area and so that we may hear you clearly and finally please state your name and address at the beginning of your comments um caller ending in one three four thank you Mr Lang and chair Mercy it's Ken Garber again um thank you everyone for passing the resolution tonight and for the great discussion I agree with commissioner McKenna on the need to put the burden of proof on Developers for why they can't Electrify Planning Commission to its credit does ask this question but it doesn't require any documentation and it's forced to take developer statements at face value I don't have commissioner McKenna's experience but I've been meeting with some developers on this issue and what has most struck me is the complete absence of any sense of shared responsibility for the climate crisis instead of joining our Collective effort they basically say it's not their problem most don't even pretend to care a few do they raise technical issues but usually in bad faith in a self-serving way they don't like to change the way they do things and they don't like government telling them they have to so we really need an ordinance we're not going to get voluntary compliance except at huge cost to the public purse I mean the North Maple project is great but it was a PUD so they had to come in with a public benefit and these days that means electrification but for buy right projects we're just going to see resistance going forward um unless we take forceful action um one thing we should not do is use public funds to pay private developers to install heat pumps and solar panels and we're already starting to do that chair mersky mentioned the Robertson Brothers project and the electrification of the for sale homes the impression given all along was that Robertson was paying for those heat pumps as well as solar panels on their Clubhouse and to power their street lights I thought that too but it turns out that the public in fact is paying through the non-environmental portion of the Brownfield plan for this site to the tune of 2.9 Million Dollars including carrying costs basically a gift to the developer from taxpayers this was done behind closed doors with almost no transparency I talked about this last week in County Commission the public should not pay private developers to do what they should already be doing on their own terrible precedent now developers can say why should I put in heat pumps and solar panels on my dime you want them you pay for them this really needs to stop right now thank you again for all your work and for the great discussion tonight thanks for your comments um no further callers okay I'll wait just 10 seconds or so okay next on the agenda or last point on the agenda in German is uh topics for the next meeting so uh we've already heard elections will be on the agenda uh we also still anticipate a review of hydroelectric power generation on the city's dams uh that has been planned so unless something unforeseen happens we expect the presentation on that from public works department uh just FYI we have four dams two of which generate hydropower um so we'll talk about that and then uh Joe correct me if I'm wrong but there's a possibility that we will have a an update on the home energy rating disclosure ordinance um in May is that still possible to yeah we'll have to check to see um but certainly hopefully coming soon yeah so they would expect that in either May or June um any other proposals any other uh desires not only for May but for upcoming meetings okay silence is golden uh any ideas can be submitted obviously to Joe Carlene or me um so you don't have to raise them in this meeting um and that indeed that's what happened on the hydro um Power one Alex reached out to me and we were able to secure staff to make that presentation so um you can follow Alex's lead in doing that um I think that's it uh as chair um I'm calling this meeting I'm joining this meeting it is 7 56 pm and I can tell my wife that uh we did finish in less than two hours so uh she was very doubtful that that was going to happen but we did it this time so thanks everybody have a great rest of your evening thanks all take care
⚗ AI-reconstructed · cite from original above
and 2020 reported that American Indians Alaska native students have been taught to sit and stay quiet yet we are in dire need of change and our population of students who engage in supportive environment earn higher grade point average and Achieve academic success from 2021 advocated that Native American undergraduate students who perceived deposited positive academic social context reported earning higher grade point averages as compared to students who did not perceive such an environment foreign study the total population of American Indian Alaska native students begins this journey students aged 18 to 24 who completed CCR programs integrated post-secondary Education data system enrollment trance between 2000 2016 shows that less than 139 and 129 000 American Indian Alaska natives are enrolled in higher education respectfully Nelson and Youngblood and then we downsized the total population in the United States to our Target population and that is a hundred students who meet that same criteria and these students can be identified through other students who who know other students and have a Snowball Effect to identify these students to participate in the study recruitment through social media and through a school notice to participants who meet criteria and that's basically the request that I'm making if if that's Falls within your approval and that can be done in in many ways I can prepare a letter um that the superintendent can can send if that data of individuals is still available um I know of individuals who meet meet the criteria or can contact and ask them who was in your CCR program who was in your dual enrollment program I also um viewed a video on your website of the class of 2020 and the students identify themselves identify their participation in dual enrollment and which school um college that they were accepted or or were considering so so those are different resources and then my final sample population that I am seeking is 25 American Indian Alaska native students aged 18 to 24 who completed a CCR program and 25 students may not sound like a whole lot but um my dissertation committee is concerned I want to make sure that I have the 25 students so they've expanded this sample population they want me to look at other schools within the southwestern United States [Music] um and so this is uh and then some students who may agree to participate may drop out for whatever reason maybe they don't feel comfortable moving forward or personal challenges that do come up the research questions how to American Indian Alaska native students describe CCR programs how do they describe challenges during their participation in CCR programs how do they describe their self-confidence during their participation in CCR programs the instrumentation and data sources because of the qualitative descriptive method that I'm using of I'll be conducting two um two data sources one is interviewing 15 students who completed College and Career Readiness program through their school district during the academic year 2018 to 2021 and the second is a focus group identifying 10 students to come together in a safe environment to have this discussion amongst themselves and to record and make observations of that um focus group data collection this is a list of all the approvals that I I will need in my dissertation study site approval this could be considered a site approval here tonight permission to use each instrument or data source getting permission from those individuals who created the surveys obtain administrative guide and validation of information on each data sources from owner literature results of field tests for qualitative studies results of expert panel review for qualitative instruments such as interviews or observations GCU chair and committee approvals academic quality review approval institutional review of board approval at Grand Canyon University and then the tribal government institutional review board approval and then the individuals who participate in the study will also uh um fill out and sign a consent form the the steps um researcher will understand the school district by studying its mission and vision of public school website and depending on the status of covet um I'll identify the population and when advertising and implementing the interview schedule the researcher will acknowledge Health protocols and if the participants feel more comfortable um conducting a virtual interview then I will respect that as well as I stated I I will interview 15 students and 10 students for the focus group the benefit to participants is to strengthen CCR programs by educating policy makers regarding the importance of CCR programs for secondary schools to emphasize capacity building within tribal Nations your school board the tribal government structure of the Donald domination or any tribal government state policy makers federal policy makers is really important to provide data and just to conclude I I just want to express that experts in the field agree that there's very limited um Journal articles on as I stated American Indian Alaska native high school students making that transition to college or to a career and I appreciate um authors that I'm reading now because the goal for future researchers is for someone else to use their research that they you know spent a lot of time conducting so this concludes the presentation if you have any questions and answers thank you I will provide the answers thank you um Stevens the only question that I had and I think you addressed it was whether or not you were you were in practice but I think this uh good information together um been working in higher ed for a long time these are struggles I think we Face working with high school students to try to get them into college or into a career and keeping track of that data that's available and understanding like how can we assist students when they're moving forward so I I commend you because it's and it's great to see somebody uh someone um else getting a PhD program because us is awesome we don't have that many PhD candidates or people who have a PhD so I commend you so thank you thank you Miss Vance um I just um I want to also thank you for the presentation and it's really good that the students will be able to express reasons or why and it's going to help them in the end to to get to where they're going and and building that self-confidence because it it is true that um the students are grow up knowing or are told to be quiet and be still and listen and yet the world that they live in now it's not it's it's different it's different from when we were or our elders were young and so they do need to be proactive and and making sure that they are seen and feel that they are a part of and should be and belong in those universities or or um to continue that that is very important so I I really when I read this earlier I um was really um glad that um that you are doing this because for me um you have always been like you said you've been a um in education and that's how I view you you've always been and yet you're still in that looking at being educated and that's what our kids need to see they belong there they belong out there so it's really um for me it's really touching to see not and and to me it's personal it's personal because it's a journey for all our kids and that's what we here as busd is trying to trying to get our kids to understand that they have that light they have that opportunity they they come from strong people and they need to just work hard and to continue and they belong those places they belong in those universities and it's really um it's touching for me so thank you I just wanted to add something I was going to mention to you um to also probably reach out to tocc because we did have a program with the um BHS called the Start program and that was a Start program I think it started my daughter's I was in ninth grade and she's a sophomore now at a university but that program worked with all those students in that age range and it was really helpful because we did offer a lot of those opportunities for them to explore and bring in guest speakers right now we are working with Tanya to try to start up kind of a similar program but it was a great program thank you for the suggestion Miss Hendrick yeah thank you for the presentation Vivian um I think I agree with everything that has been said but also I'd like to just add that um I know that we did have the strong career college readiness program I don't know where we're at right now but I really would like to see that come back and continue um and I have had uh grandchildren going through that program uh also um it is important that they realize that these type of programs get them ready uh as you know the title says College and Career Readiness you know and and I remember you back in high school when you were working towards going where you were going and you had a lot of ambition you had a lot of goals that you had except for yourself which I think you've accomplished majority of them and it's good to see that you're continuing um especially to your you know continuing and getting your doctorate Point congratulations just to just to round out as far as far as other governing board members have stated I think it's it's definitely something especially as policy makers to be able to see in here because I think we we recognize and as board members we're given a lot of information and guidance but it's never ever directed towards what we deal with it's directed towards the bigger you know like we're talking about these other types of instances but we do know that it's very different in dealing with native children Autumn children especially in particular so I just want to say 100 I agree that you have been such a model for I think education and and the effort that it that it brings so I want to say thank you so much for for presenting um I don't think that the board has anything against and moving forward with whatever we need in approval wise um superintendent Diaz I don't know if you have anything specifically hold on oh I just wanted to ask you again that I guess when you um getting this off the ground completing your research and getting your results I'm assuming you'll actually come back and present what your results are of your research yes I will be more than happy to to do that do not we have your contact information you know how to chase you there soon Sunni Dr Saunders thank you I want you to know how proud I am of the work that you're doing and the information you seeking and most importantly for the wisdom that you're gonna collect and give us Direction in the house we can improve as an institution thank you for being a role model thank you for being a bridge for many of our future generations and show them the way in how to get to the ending path congratulations in finishing your program I know you're gonna get there you're soon to be there thank you thank you I just want to conclude by stating that I I was previously enrolled in a doctoral program when I was selected the chairwoman of the Town alternation and I just could not do both you have to decide one or the other so I um I stepped away at the time and um um so it's been a goal especially the topic that I'm interested in um my exposure to higher education was I was 11 years old my mother um attended a summer school program for a teacher education program at ASU and she didn't have a babysitter and I was the youngest of um three girls and then two three brothers so she took me with her to ASU and that was my exposure and hopefully it won't be by luck but it's structured process that our students will be exposed and I was glad to hear the earlier presentation of the exposure to Bobby Cooper High School students so thank you thank you foreign we'll go ahead and continue with our agenda this evening number five is our mutual link presentation Mr Diaz you want to introduce absolutely a thank you uh for being a president of India and and members of the board we do have a representative that is going to walk us through um these great opportunities to how we can increase our safety for our schools um I would like to also pay for a long drive on our guest today had to make to be here tonight to be in person um and I look forward to uh to uh to get the presentation and the benefit that they will have we also have a follow-up uh meeting uh that is going to be in conjunction um in which adminster Bates will also going to be um learning a lot more uh regarding compatibility with this Pro with this particular software as well as equipment needed sir um welcome aboard and we look forward to hearing your presentation thank you superintendent DS board appreciate it drive down here wasn't that bad it was the drive once I got down here trying to find was the challenge uh GPS was a little struggle but yeah thank you man so I just want to Saunders here tons of success very very impressive I do have to say that after seeing everybody up here on stage with all your student of the months all your student councils there's no doubt in my mind that there's a ton of college graduates up here that will do very well and succeed income so congratulations you're raising the Next Generation so very very proud um the reason I'm here is we are part of a an Arizona school safety solution we had a kickoff meeting with with your uh Public District Safety Committee so that was superintendent Diaz and Mr Martinez and Mr Roloff that were on that call we also had Lieutenant Delgado from COPD uh SRO Lieutenant helich from uh topd and then tofd Chief Arnold as well as the agent Gonzalez from CBP or on that call so we went over the presentation and we were asked to come down and present to the board for any further next steps so who we are so mutual link is a middleware software we provide that it does not take anything in that you currently have we're not replacing anything we're adding to it so our goal is to make sure that we're keeping the kids as safe as possible so all your kids all your grandkids are going to these schools we want to make sure that there is an active shooter or any kind of a major incident at these schools that we can get police there as quickly as possible uh we've seen that in the past that it average takes about five minutes for law enforcement to get to a school during one of these events which is far too long so our goal is to get them there within seconds and not have to worry about uh finding the right area to get in to the school so why does it go wrong where have we kind of gone wrong in the past there's been a lot of School Safety Solutions out there a lot of things that have been supposedly going to be working really really well a lot of those are for after the fact they're not to help out during the event what we're looking to do is we're key for that first five minutes after that everything else is probably a little better solution for what you're looking for but what we do is we're going to get everybody there first off we're not worried about any kind of communication between school and police we're not having or we're not witnessing real-time visibility into the schools all that's going to come to fruition when the software gets embedded I apologize the slides it was different than what I've what I saw um so from where we are we are purple compliant we're cyber secure and we're resilient so everything that we do is going to be FERPA compliant any of the cameras that are being broadcast into the law enforcement p-step centers are going to be for emergency purposes only so they will not be able to log in and just view see what Johnny's doing in fifth period during lunch everything is going to be done done to those standards after the event is over all of that data is going to be erased so we're not storing anything any confidential information no pictures no video no files nothing's being stored on any of our servers how it works so we've partnered up with a company called Raptor raptor is a panic button solution that goes on your phones it can also be done as a hard button panic button in an admin building 9-1-1 has always been a very very successful way to get a hold of law enforcement Fire EMS when we need it the downside is is when there's an emergency everything gets very very backed up and jammed at the 9-1-1 Center they may only have one or two agents or dispatchers working there which is going to get very very overwhelmed in the event of a major incident what we're doing is we're creating that panic button that's going to go directly into the p-step center and tap in right to that dispatcher so they're going to immediately notice that there's an event going on within seconds they're going to have video from inside that school they're gonna have a map of the school and they're also going to be able to communicate with anybody inside that school from the administrative standpoint so your administrator is inside the schools will be to talk with the SWAT commanders or any other responding law enforcement agencies from COPD Pima County Sheriff Tucson Police Department Pinal County I know you guys crossed into Three Counties here any of those agencies whatever is closest we'll be able to respond I know a lot of CBP is down here as well so we can work with CBP to get them involved in this as well they may be your closest responding officers so we'll work through with you and your team to make sure we get to keep people there to be part of that once that happens that direct notification goes over again we create that instant communication between the school and the police and then we create that real-time visibility within that psap Center do you guys currently have uh you guys don't currently have any kind of a panic button this is what it looks like so this is the Raptor panic button it goes on on the teacher's cell phones or administrators cell phones we do provide it again it is part of the the program uh if there's an emergency you can slide that over and it immediately logs into our the 911p cell the nice thing about this program is it can also be used you see the other five buttons up there outside of lockdown it can be used for intercommunication between the school and then inner District as well so if you need to communicate I need a principal up at the front there's an Irate parent or there's a kid vaping in the parking lot I can now call assistance in via my rafter App instead of going through the PA system or talking over the radios and then this is one of my favorite slides I like this because I don't just like you I'm a parent grandparents um have kids in school I don't like seeing anything that has to do with school safeties because that is it's concerning to me as a parent what I do like about this slide though is it shows that outside of just the school safety piece of it which is hopefully few and far between it allows you to use the solution for a much larger purpose so it allows you to get your bus drivers involved it allows you to get anything that may not have a Radio currently access to this system to be able to communicate over a two-way radio share video share text files share other other PDF or other JPEG files back and forth amongst each other as you can see up there just kind of who all we can help out with and work with any mass casualty events anything coming across the border we can be notified to the lockdown of school from the other side we can actually do access control so if your schools have access control and then we can lock and unlock doors remotely we can make announcements over the PA system during events so all of that stuff can be automated the second that that button is pressed we can also make sure that the Emergency Management Emergency Management is notified as well as hospitals and Fire EMS so that they know that they're going to be having people coming to see them they can get their beds and hospitals ready to go when those people come in this is what it looks like on the psap sites I like to show this obviously you're concerned about the school side what it looks like from your side what it looks like when it goes into dispatch is this screen right here so when that panic button goes off so on the left there you've got the soft panic button just to pass that to the right with the hardened panty button and then on the on the right here is the big screen so that is what's going to pop up if your schools have a map we will load those in at the Dispatch Center when that school pops up as having an incident you'll see the green box that it says TX right there that will be our incident that will allow us to communicate back and forth via radio in our dispatch uh the map on the back is the map of the school and each one of those red icons is a camera angle so as my dispatcher I can say hey my panic button was pressed over here in room it's called 232 202 I can now zoom in on those cameras and see what's going on and get my office find officers information as to what's going on there's smoke in the cafeteria the students are running out the ease exit again giving them that situational awareness so they can make those decisions prior to arriving onto your campus the other beautiful thing about having the map is if there's agents say a border patrol agent that may not have ever stepped foot on one of your campuses problems they will they will now be able to uh know exactly where that is because they will have that map as a responding to the incident you can see also the way we do the cameras is over the map instead of doing a drop down trying to find which camera you're looking for is going to be very very cumbersome and time consuming trying to find our new emergency so we do a little visual here so all that said so we have some pretty fancy technology that's going to definitely help save some lives and knock on wood hopefully never have to be used here what has been done is is the state has passed two bills one of them was an interoperability budget so that was for remote communities being able to communicate with law enforcement obviously being real community of a much much fewer officers to help out with in an emergency so they were trying to get people to remove and get I'm sorry to get people from further out into your areas it expanded into a school safety bill so now it includes the schools with us and now the schools are part of this and being now brought into the law enforcement side of things everything has been funded 100 so we have funded the state at eight of his 24 million dollars for the state each County Sheriff has received those fundings and that's going to be through June of 2025 funded completely once the county or in Tucson's case Tucson signs in with the contract every school and every law enforcement partner is covered in full with all hardware and software to do this for three years so we're not going to come in and add cameras but we will use the cameras you currently have we're going to use the radios you currently have we're going to use the um the laptops you currently have everything will be existing and then we'll tie it all together provide Nicks into the network and provide that interoperability that we're looking for again no funding is needed from from anybody outside of the county or the City of Tucson so here's where we are so far and Santa Cruz is is going to Board of Supervisors on Tuesday so we'll have uh Santa Cruz up there as well uh we are here we're in these counties we're grandpanel Gila Navajo Yavapai Mohave Mojave and La Paz currently we're working on Pima which is actually Tucson and then we're working on Coconino and Apache as well so once these all get brought out we'll have this big network of agencies and schools that will be able to be called on in the emergency and use as needed moving forward and that is all I had any any questions or comments on on the solution there you go some cool screenshots up there questions I don't have go ahead um I would just like to hear from the principals or the people that were part of the committee um any feedback or because this is something that's going to be utilized in the schools um I feel like this is something that is definitely I mean I know like with the climate what's happening at other school districts really need it but I I would like to hear from the principals or anyone from the committee well Mr Diaz is on the committee do you have comments you want to share first members of the board president members of the board um I was part of fbd and based on on the multiple benefits that I can see that can benefit my schools my administrators and and the way we can improve our safety and our respond that's the reason why I'm bringing it to your um to your attention because I I personally um support the system and the way that we can it can take us to a much greater level um and also in a much greater level of partnership um I uh I would like to also uh request some of my principals or also part of the committee they want to share or add to uh the presentation or answer the questions to the government board member thank you Mr RAM for raising your hand [Laughter] was there somebody from or is that coming after I'm not on the committee I'm going to ask a court influence I would just say Miss San and I don't we don't mean to throw it on you like hey just just after you're seeing this do you feel like like I guess the question is is there something you want to comment because we want to hear from you as a principal you know I'm all for anything that's going to be preventative I am a proponent of not waiting until something happens before we decide to make these decisions um and so if there's anything we can do to get support especially out here um faster and and better um to protect all of the kids any guests that we have our teachers and staff um I'm 100 on board you were also part of the community would you like to share or add something no okay thank you I'm just kidding no please welcome to the uh I don't mean it for anybody so Mark and Mark in a Tucson at the Pima County um Command Center and I waited to talk to Mark afterwards kind of just like I'm like okay is he done talking to you guys you're done and then had him set up this meeting because um unfortunately you never know where and when and sometimes it's not a question of if anymore and the Dynamics that come behind anybody like into what how it happens sometimes there's no way to figure all that out so the more that we can do to better approve our Communications with any entity on the nation and that could be working with the nation and helping to upgrade our PD and our electronics and our cameras and you think about how small our PD is here you got two people in dispatch you know and the number of calls that even come into the school because there's an emergency it's just a lockdown you know how things ended up getting busy and crazy to have somebody objective kind of third party off looking at this okay this is what needs to be done this is where the person is there's so much of a stress relief just thinking about having that in place for me and of course a social emotional piece is all part of this we're always dealing with traumas right so if we can do something ahead of the team to lessen a possible trauma let's do it [Music] has a question yeah I just had I just have a question uh that diagram the Dual youth infrastructure investment where you have all those contact people border patrol would that be part of that structure absolutely absolutely so anybody that's on this side I don't know if we can see that Map There's there was a map on that left screen up there so in the event of an emergency it'll actually pop up you can see that map it'll geo-fence where your school is where the emergency was it'll show where all the different people are so there could be a CBP agent there they could be a tofd fire chief there there could be anybody from an outline agents there could be a Tucson police officer that's passing through town that could be up there on their geofence map that now is going to get that alert saying you're the closest responding officer you're heading over there so yes it will be it can be brought in on all those if you've got a DPS Officer down here we can absolutely bring them in so we can't do 7 000 licenses we're all CBP officers but if there are a couple of them here that you work with on the reservation we can absolutely work through it work with them and bring them on board yeah great question correct the Bia schools will also be invited so this will be this is the encompassing of everybody um we are working through the counties right now so Pinal County is is on board uh Pima is on is working through Council right now uh and the third County you guys are part of okay so America we're still working on um Pima and panel so now is done so that's why we're working on with COPD getting them on board working with Lieutenant Delgado to get them going uh once Pima comes on board we'll have the rest of the schools because what we're going to run into issues with is if Tucson doesn't sign on we have a big gap in between those two agencies if there's an emergency it's actually going to do more harm than good we want to make sure we get all the law enforcement Partners up and running ready first and then we'll bring all the schools in once they sign on all the schools are invited on that so all law enforcement agencies all schools are invited to be part of this network at no cost through the through the county or city grants So speaking of signing on um and uh 100 agree with Miss Sudan I think as much as we have been proactive the school district is going to be really dependent on getting the nation on board and I mean that in all respects because if you're listening to anything on the radio this week they're they're having some very real difficulties in just systems and this sounds like it's going to be very necessary to have that very good system and capabilities so I applaud the school district and I 100 agree we need to do something because of if but that aspect of making sure that we're including them and that they're at the table and they're understanding we're going to go forward you need to be ready for that to go forward as well and I don't mean in any any sense other than it I hope it helps to press on them as well that we need to be more proactive and not wait for something to happen because again like you said Miss Corden it's not if anymore um but I just wanted to say that because I don't want us to go all gung-ho and then they don't meet and we don't we can't do it but I do appreciate it so much because it sounds like I mean trust me this is exactly what I was asking about and possibly doing I don't know if Mr Bateson has any comments in this book go ahead sir we do so yeah absolutely so what we'll do is after after we sit down we have uh you guys opting in from the from the school we'll now sit down with your admin person as well as it and we'll sit down and find out what cameras are accessible what uh people are going to be in charge of helping identify other people and running trains but once those cameras are identified another radios are identified we install radio and video Nicks inside of either the console or where those um nvrs or DVRs are stored once those are done they now become up in the cloud part of the the mutually solution and accessible during the event of an emergency so we do with a video Nick if it's a DVR if it's an NVR we'll just tap through the IP addresses the other factor is the capacity I would say I mean I'm sure we're good but I think are any uh are any Are any are any of you on this committee I just wonder because I wanted I wondered I think on the structure that we have now currently has it been kind of reviewed or did we go over it like what do we have on video and what do we have on all of the technology I know we're Tech heavy of course but so we're going to increase it or we're going to okay sweet so you used to have some some efforts to make on the Pima County side and we have some to do on our side and then the nation certainly has some some catching up to do so I just wanted to put that out there because I I know this sounds great and I want to do it tomorrow but I don't also take some time Mr Diaz did you have something else no president um thank you are there any other as well there are no agreements with neutralink at all so the only agreements that we have are with either the county and mutual Inc or the City of Tucson in mutually so everything else is just you're part of their contract so unless you require an mou we don't require one from our side so in the county of Pinal County and does not right now I don't know what Pima is going to do but there are no nyu's required if you choose to do one you can but that was not something that we require so the other factor to be mindful of is any tribal memorandum self-understanding and stuff like that just to put that out there developing a lot to protect for sure and we can absolutely do that again it's all purple compliance although any video that's shared is as soon as that incident's over that connection's gone so everybody knows that that video is being reviewed uh and seen during the event of an emergency um president you made a comment about being a users and having a lot of work to do as you grow out well the one thing we don't want to do is as wait wait wait wait wait wait wait is if you're ready to go we're ready to go as well so we would rather launch it now get everything in there and then grow with you as opposed to waiting until you until you get ready or you think you're ready so we can go ahead and add things in there as as you see fit so we don't need to have any cameras currently we can come back and add cameras later on right or connect your cameras later on or add more cameras later on so it doesn't be done all right now because we'd hate to see something happen as we're doing technology upgrades let's get everything in there first if it's something that you approve of and see fitting and then we can go back and hook up more technology or new technology thank you excellent thank you very much for your time I appreciate it um yeah um thank you for the presentation but I also am concerned that our uh Donald Police Department is not on board I mean we we um it sounds good and especially that there's no funding needed from us and um but there's but that connection that we have with the community and um our law enforcement our First Responders all of that it seems like the the hospital the fire department the police department all those um entities need to be involved in this so that that way we know that it's going to be a true benefit because right now it does sound good but if if we don't uh or if there's um um it's not ready yet um they need to be on board so that's my concern um but I love that the the cameras and all of that um so I just wanna like like um Mr bandia was saying that all those things need to be happening too for us to move forward as well correct and then just a recommendation to superintendent Diaz I would just start to confer whether or not you want to have any conversations with hrdc I mean maybe just yeah there's always a process there's a procedure that we'll have to take I'm not saying we don't want to do it but I just want to be sure that we're covering all the bases because as we said we're all we have been so proactive in this essence of trying to move things it's not always us that is the it's the drawback so to speak I know that there's definitely some things in in the systems wise when we're talking about Data Systems especially that the nation this is an app at par yet at the part that it needs to be but um we are because of the expertise that we try to put into place especially with our technology technological um advances and especially because Kobe was the reason we had to really boost it all up um but we're only we're we're the school district and we only have so much capacity I think I mean and and then the development we only have so much we can approve without that other hand to be able to say okay yeah mutually let's do this it'll be really great um I think I think there are definitely people in the in the force or in in the area that can and will push for it but I I'm very positive and I don't mean to be negative but positive we're probably gonna have to kind of work through it um sorry go ahead as long as I know that we have um the Poor's blessing um I wanna be able to use the the influence of the school district to be the agent that will inspire all their um all the agencies within the community so that we can jump on board I think we all have the same uh concern in mind in in the same intent in mind um but I I would like to continue to also put that time and effort in getting to what we all need to get for this program to work not only by the school district and I will need guidance once again to go through all of the different agencies with within the nation but this is something that I see that we can all benefit and we all gotta find areas into improve um whenever we get to the end of the line and and and in how we get to the end line um we'll we'll I know we'll find it along the way what our recommendations sorry yes sir I was just gonna say um Anthony Manuel just reached out about re they're re-submitting their emergency preparedness plans to FEMA be really good to get in there with them at this point because they're starting to re they're redoing it and so if if this is the the Catalyst that's going to say okay yeah this is where we can actually make a huge effort together um but I would also recommend and I know we I'm well you know the other agencies that we need to also have included so I would definitely recommend because whatever that whatever that whatever that misunderstanding is between the nation and the Utility Authority I I really don't like to be in the middle of it because it doesn't do anybody any benefit when we're arguing that fact the fact is this needs to happen this needs to work and the only people that suffer from it are the kids if anything happens and all the people that are at the schools so I just want to continue to press on that and will help you and thank you so much sir again but I definitely think that we're all in support we just will know that we're there's some work to do on our end but it's not anything that's an understanding and please lean on us but we're more than happy to help we have a team of people that can help with some of those we can help knock down doors we can help make those phone calls so please rely on us we have resources that you can make phone calls site visits so please let us know what you're looking for as well we can make sure we can set those resources up as well to help make those decisions a little bit easier for you and your team perfect appreciate that Mr Taylor we thank you and we appreciate the presentation and I'll show you knowledge on this matter and we will be definitely knocking at your door for also guidance and support and moving this forward perfect excellent appreciate it thank you board thank you thank you for taking the trip out here and don't get lost on the way back if not stop any any immigration uh and they'll let you know where to go all right for sure okay all right number six see best presentation employee benefit recommendations uh Mr Diaz president of this point I want to ask um darling Meese our HR uh director um to support us with the cbase presentation for benefits and answer any questions that you may have thank you team put your hands together and welcome the one and only the one of a kind Mr Diaz and Miss um you don't mind if we can just address any of the just the changes as opposed to the entire document does that helps so a lot thank you okay I don't know how to use this so the medical renewal um we've been meeting with uh seabis since January we do a kind of an initial of what we're looking for um they provide uh the data that we that's needed that uh creates the increases that the district has to look at every year and so uh they she did provide the historical data the options that we um were able to look at um one of them was moving away from the classical which in 20 20 20 21 school year we did do that with um we had a it was called a copay gold which was the highest tier that they could offer that uh employees didn't have to pay any co-pays uh excuse me they were uh they were um there was it was a very rich plan that was what they it was like a Cadillac plan that's what they told us so we went away from it in 20 uh school year 2021 we used that as a buy-up plan at that time employees were paying uh forty four dollars every month to keep that copay gold um the Arizona School Board Association did um start moving away from that particular plan we went to a classic gold um for the next two years that bring our rates down um and so right now what we're looking at is moving down another tier to it's called classic silver uh the classic uh gold um had there's some some rates on there that are hired that help us reduce the amount that we're paying um if you can go to the next next slide okay so the initial that they gave us so in in March they look at all the um the claims that have been paid from July 1 into December because of that they look at it's called the medical loss ratio and that's how they determine what the district has to pay so at that point uh for those six months it was at 97.6 we are self-funded uh insurance and so everybody all the premiums that are paid into the the plan it um pays for all the claims and so at that time they they look at those Trends so every year those Trends change depending on health depending on um you know if if there's uh uh employees are their spouse that are on the plan that have you know higher uh claims during that time um so they what they try to do is we try to balance that to what we're gonna uh what we're looking at um see Biz does help us with you know looking at different uh plans that are going to help to reduce every uh our our premiums every year so at this time um we did look at a like I said we did look at a classic silver to bring down that plan you can go ahead and move to the next one and so um the plans it just kind of shows you how the increase and and not only does it uh does the um medical loss ratio uh play into this but also our our um are um cost of living increases that took place last year and that was across every every you know groceries um not only you know everything you know gas every uh housing every all that played into the increase and so if you look at the uh average that we've had with eight years of being with as bait you know there it it increases it and decreases and it depends on um like I said the medical loss ratio one year we had a a claim for over a million dollars and that was the year that we went up had to go up by 12 percent um looking at those throughout the year and the trends we have had two rfps that was in twenty thousand uh 2018 and then uh 2020 um the rfps what one of the things that we were reminded is that we have to look at um those medical loss ratios when we provide uh insurance company with that data they look at it and they'll give you a good offer the first year but then they they will push up that amount the year after that so you they'll give you a good plan but based on what they've seen in in in the trends in our uh coverage they will use that and determine the cost after that so at this point you can if you can move to the next slide at this point what we decided is that if you look at the classic gold and the classic silver this is a side-by-side comparison you look at what what I tell employees when they look at what they're selecting your calendar your deductible for if you stay within the Bannon network is um you'd have to meet that 250 uh dollar uh medical bills before the the percentage uh starts uh um before you start paying a percentage of your care so if you look at Classic Gold it's 15 after that calendar year deductible is met um if you go outside the banner Network and you go into an admin Network you your calendar your deductible is higher so they don't reach that 15 uh percent until after they reach that 720 in medical costs um we looked at the classic silver which also uh that increased by 140 dollars and we were able to look at that they're paying five percent more in in coverage but we also want them to look at the the out-of-pocket max if we had an employee that had a catastrophic injury and say their uh going through they have cancer they're diagnosed they have to go through treatment and all that once they reach that uh out of pocket max of 3200 in medical bills then they no longer have they've met that amount so those those percentages it's just paid um their their coverage is just paid by the plan because at that point they've already met that calendar year uh deductible and I remember when we did change over to the classical the classical goal was at five thousand so they had to meet that before they reached that out of pocket max so we wanted to look at the two side by side and we know it's increasing uh the amount that's coming out of pocket by 20 uh 20 but because they are not paying any of the premiums as an employee only it's decreasing um the cost for the district so you can if you can move to the next slide and so these are all the plans that we're looking at so when we put them all together if you go all the way down to the bottom if you can kind of slide down a little bit the percentage of increase that the district is looking at is shown way right that the forward the last slide combined premium uh charge change is 4.5 so we we looked at both of them like I said we looked at both of them side by side and we wanted to see what would be best instead of having the eight percent increase by changing our plan from the classic gold to the classic silver it reduced that the the cost of the district by 3.5 percent so we were just trying to look at a way that can help us and one of the other areas that we looked at was uh the what the employees pay so if you if you were to uh um look at our our plans our employees that have family coverage they're gonna look at the increase on their end so we did try to look at some other ideas that we could uh help them out and I know you know we do have families on some of our our plans the spouses the children um you know uh family coverage you know and so they look at you know what is going to come out of pocket how much do I have to pay that's always their word they'll ask me you know um if I add my spouse what am I going to be paying you know bi-weekly and so you know we wanted to help them out in a way that was going to be beneficial for those that are needing to have uh their their families covered and so we did increase the amount that the district would be uh putting toward the family coverage to uh 470 dollars um on the two lower plants which was the value Health Plan uh the hdhp but the classic we stayed at the what what our rate was at that point is was 440 I believe we were increased it by 450 and that's the amount that because the employee is not paying uh their insurance we use that amount to go uh lower the cost for the coverage for our employees so you can go ahead and go to the next slide so cbiz uh by looking at that constant in the with the savings from replacing a classic gold we were able to increase the dependent tier uh contributions and that's covered in the second bullet um we would like to look at offering the classic silver as a biopian which is only 13 a month like I said when we changed over from the Copake uh copay gold to the uh classic goal we added that plan they were paid 44 and we had employees that were willing to pay that extra amount and so I'm sure you know if they look at that plan you know it's it's thirteen dollars is you know 650 a pay period um it it's just how we're helping the district not only say but also you know helping our families um the cost of uh before this change would have been uh 66 840 which was that 6.7 with the the changes we've made it bring it down to um the uh 23616 and that was at 2.4 increase so we're we're just trying to look at them and it's also based on enrollment so right at this point we have employees that uh do not select the district's coverage some of them um have uh state coverage some of them are covered by their spouses and others they may have um like we have some veterans that have chosen not to utilize their insurance and and use the VA system so um we try our best to make sure that we keep the the plans low enough that the district can cover the employee plan a hundred percent you know right now at this point you know you have um employees that possibly don't even use the the plans you know they're healthy and you know they could go with a lower like a high deductible Health Plan and the high deductible Health time plan comes with a health savings account that they can invest in and that money stays it's theirs so as they stay on that plan the younger they are and they continue to stay on that plan and if they um you know choose to open a high deductible uh I mean a health savings account that money will continue to roll until they decide to retire but that's theirs they they earn interest that but they put that money in themselves so um you can go ahead and go to the next slide so this is what it would look like for our employees by looking at the different options um the high deductible Health Plan would cost the district 425 the uh spouse children and family the uh cost to the district would be 470 that we would continue to pay and that amount for the the uh out of pocket for the employee is listed on the fourth column over total per month and so those are are for each plan as it's outlined so we are just requesting that the you know the board you know would look at what we've done to you know help with keeping that cost down instead of going staying where we're at we try to you know use uh you know get the plans that were best to keep our costs low and so [Music] um we're we're still at a million 22 556 for employer costs but it's it's still lower than what it would have been if we had not removed the uh classical in one with the silver you can go ahead and go to the next slide uh Dental renewals so our our dentals are uh dental plans are voluntary so our employees decided they are going to go with the the plans they it's out of pocket it's always been out of pocket so the district doesn't pay any uh any any of the premiums for that that comes out of the theirs and so we look at those ones and the changes the only change we have is in our Dental Delta Dental it went up by four percent uh the Eds we are still on a rate guarantee up until next year and so there's no increase on the premiums for that go ahead and move to the next slide please uh vision is the same uh it's also on a two-year rate guarantee so there's no change in what they're paying this year and so it'll it'll still still be receiving it uh paying the same amount for their Dental you can go ahead and go to the next slide and the last slide is the Voluntary Life accidental death Voluntary Life and the accidental death and that is uh on a two-year rate guarantee which ends 2022.
⚗ AI-reconstructed · cite from original above
so that's worse case so it could be 10. it's going to stay at 15. everything that we've tried so far to reduce just it's not they're not going to reduce it because remember if you remember right last year we we were able to talk them out of a 15 or well it was higher than 15 when I started it was 18 last year when we talked them into a seven that's right okay so that was my my reevaluating our plan and getting rid of those richer plans and just coming into those two silver plans and high deductible planes we still have the same amount of plants it's just we got rid of the Richer plants like the gold plant so the gold plan was uh now we're plastic or to work with plastic or paper yeah okay but the question becomes again with with thousand dollars more in the district and at what point do we say this is all we can afford an employee has to kick in more and contribute I think the company yeah yeah so that's one of the things I mean there's not a whole lot we can do with salaries but but if we're able to you know take care of our folks by taking care of their health care benefits you know that's that's at least something because when you're looking at buying up into plans can you open up the the plans yes go down to the bottom of that page [Music] okay blow that up because I can't see I'm blind or something like that you're talking about the premium yeah yeah so just by looking at the renewal portion of it the difference between the high deductible Health Plan and the classic silver which is our highest expense you know you're still talking 120 dollars so I'm saving our employees down for a month by taking over their health care and them not having to worry about it it also helps to reduce when an employee is looking to add on a spouse or a child or a family because I'm not going to be funding their account the lower rate so just by adding that much in their premium for that child or that family plan or that spousal plan also comes down because I'm going to be funding it yet everything will be funded at that higher 597 amount okay so even if somebody has the value of silver plan and they choose to have their children so that's a 9 38 premium okay instead of them paying the difference between the 530 and the 908 they're paying the difference of the 597.
⚗ AI-reconstructed · cite from original above
and that's that's year one and then ongoing so that's that's yeah it's a sizable Grant yeah yeah so the actual dollars from the 308 budget I would be you're saying much less after State reimbursement correct correct okay yeah I always use 70 because it's generally conservative so can we see an update to this that shows us just the numbers what costs what what we get with each and what that full budget looks like to um Mrs simultane's point this is not routing this is simply whatever it is so that we have all the information and one chart did you say you want to see what versatran our current contract for Versa Trends with routing and planning is and then also what this would be in terms of Hardware software yes like I just feel like I need and if anybody else just all of the information and one chart we understand exactly what is being asked what this solves but also that we still need a router are we still going to be Outsourcing that router are we going to have and we're still okay can we have all of that information on one a one cheater please well and and also if that whatever I don't even know the thirty thousand dollars that you know is that reimbursable as well yeah um so that's that's literally not even close to thirty thousand dollars and then if we're going to go through that exercise soft benefits like I was talking about with uh you know employees um you know freed up time and things along those lines and then including whatever is reimbursable and whatever those rates might look like and then my final question is did we vet any other vendors I looked at some I'm gonna talk to um basically for two reasons the main reason is it's all Tyler so I've got one point in time back shoes I know who to contact and they can't play for playing games um you know what Mike oh sorry um trying to get everything under one one vendor essentially so that we've got one point of contact all the other type systems like this you know you're marrying versatrans Tyler system and with another GPS system that's some other parent app so we tried to we were my goal was to keep everything you know Under One Roof I guess and I appreciate that but kind of as best practice the board likes to see typically other options um so maybe just in that one sheeter you can let us know who else you've vetted but moving forward it's really important for us to see you know that the analysis was done and other vendors were vetted um I think that's incredibly important moving forward can I ask one more question so our our buses are currently GPS yes have we ever tried to as a district make that information available to parents not yet that's that's what we're just I mean like with the system right but have we ever like it is a district to make you know what I mean we're always buying grams buying it through this buying it to do that buying it to do this like is this something that we could do in-house no because the only way we can access it is we don't have you have to get some sort of system like this a platform like this that can can filter it and push out otherwise the only way you would have access the same way I have access where I can see all you know 160 or 139 buses out there so I mean that's this is this way we can get it down to a granular level so that it's for each student I mean I gotta I just my question was we don't have anybody in-house that could build a system like that no it would probably it would be costly yeah does the board have any other questions I think these gentlemen know what needs to be brought back to the board for uh to answer the questions that you've asked all right thank you gentlemen all right Adam 8.4 as regards to the 2324 Outsource Transportation Dr pesky [Music] I think just a reminder from my perspective the one thing I made sure was built into the RFP which was before covet it was nice to not have route minimums and that really hurt us during coven a lot of our drivers were taken to go put on other districts that vendors had contracts with so the one difference in our RFP this year was we put the we put a minimum route expectation for our vendors so and that was upheld so um do we have the title of title Drive presentations or the oh I'm sorry the transportation there's no attachment okay so we put the uh our current uh Pupil Transportation contracts were coming to an end we'd had a three-year contract that started in uh in 2020 or contractors that both said that they weren't interested in the two-year extension that they had originally quoted so so we had put it back out for bid for regular education and for our special services out of District routes we did as doc fetchy said we said that we would have a 25 route minimum for regular education or the 25 route minimum for special services special service transportation as far as bidders on as you can see on the memo we had two companies that bid for the regular education Transportation Durham services and Safeway Transportation and then we all then we had four companies well essentially three that actually bid on the 25 routes septran Safeway and a company called CST partnership which is out of Minnesota and then richly Vans a division of cook said they would were interested in five ban routes if we wanted to go that route so so our recommendation is that we would go with a Durham for the regular education and of course with septran for the special services Transportation which is who we had currently had Durham is also a we call a sister company of subtran they're all under the national Express parent company any questions I think this was posed by somebody but so I don't want to steal anyone's Thunder and ask the question I think you were going to ask go for it no I don't know you know it's probably I I mean the thing that's going to jump out is we didn't go anything goes why yeah so we we looked at that and based on our history with Safeway they're an organization uh right across the street from us and we use them for some of the smaller projects but we've not used them for something so large as our regular education so uh we did not have uh confidence that they would be able to fulfill our needs um and that there would be a large learning curve where uh Durham is uh they're a more established company they run more routes they've got the efficiencies down and uh we're a lot more confident that they would be able to satisfy our needs we will still maintain some of Safeway so they are going to do some of our smaller like McKinney Bento some homeless kind of van transportation and things like that and we look forward to seeing their company grow but we want to make sure that they are well suited to take on a volume that we would be demanding yeah with the five percent discount it's not as a little bit closer than five percent yeah I guess one thing that I I have for a follow-up question to that is that it you know I am always cognizant or aware or um want to be sure that we are servicing our students with IEPs and 504s properly can you speak any of um any of that was was a part of this decision in other words we have more like when we when we think about servicing our our special education students was that part of the process of going with the larger bid well yeah I mean well the other thing subtran is our current provider so we know through experience the quality of service that they provide and we don't have any issues with septran so part of the caveat here and the reason we were able to go with the 333 was simply that we already have an existing contract and based on that we could extend that through this RFP process and since we didn't have any issues we maintained and on another note uh I had Mike I don't know if it's important but Durham and septran the relationship there yeah like I said they're they're all they're owned by the same company so they're there and so what is the five percent discount if we award it to those two what does that mean for the first year all three years it's all it's strictly just for the Durham part so for that regular education route I understand that it's for all three years for all three years yep okay are there any other questions for from the board that's correct correct I was out of the room right yeah yes 25 reps minimum because we didn't have that before right correct and that went and so the consequences of not having those guarantees were on that when we needed buses we didn't have buses right yeah the first student allocated their resources somewhere else for districts that had route minimums that they had to maintain very good any any other questions all right thank you gentlemen item 8.5 as an informational report on a 2324 student rights and responsibility section of the handbook uh Mr Bell welcome thanks for staying yeah thank you all right thank you board for letting me uh be in front of you tonight this is an informational item I know Dr Sparling you referenced that it was for action but it's it's an informational item for tonight um so we want to make sure that you have uh the information in front of you I would caution you this is a working draft there have been already changes that have taken place since you received this that's part of a result of policy committee and some of the things that we're doing there in terms of that work so I just want to kind of highlight that in terms of tonight's information we're going to kind of provide you with a rationale for why we do what we do and what and why this is important or what we have to accomplish we're going to talk a little bit about the communication and the acknowledgment that students and parents need to have with regards to the student rights and responsibilities code highlighted some some summary of changes now these are high level changes it's not nitty-gritty and down to the the detail but wanted to put some of those changes in front of you and from that 30 000 foot View and then kind of conclude with some key takeaways well you can kind of look to take away from tonight but also things that may be changing further in the future um we used a variety of stakeholders in the development of this draft part of that is uh is our responsibility that is handed to us in board policy as well as school code um so we've utilized student voice parents members of the community building leaders and District leaders and kind of the drafting of of the existing document that exists with regards to the acknowledgment every year this is a required sign up for students and parents to be able to state that they have seen this they've gone through it with their with their students with their children um I've learned a lot in taking this position since July about what we need to do and how we need to do it and so what we found this year is utilizing the e-format or e-form format for for digital sign off through the through the Tyler portal has been successful for us we want to have more success with that we want to make sure that we can get more and more signatures accounted for and that the buildings are able to follow up on those early on in the fall and so we're not still going into the spring chasing some of those signatures in those sign ups okay so with the conversion of PowerSchool this will be available in terms of an e-format or sign off so we will we will be able to utilize the same kind of tools to communicate that as I said this is a working draft um there there have been some additional changes so I want to make sure that you you understand that the next time that this comes around you will see those changes reflected in the summary before there's any action requested of you um overview of kind of the summary of changes I believe you received in a board memo as well as it's listed here I don't know that I need to read all of these in detail but one of the I wanted to highlight a couple of things in each of the sections in terms of that section one one of the things that's not necessarily outlined here but I think is important and as part of our key takeaways is the definition between policy procedure and practice and these are things that sometimes I think get interchanged very frequently in our language that we use and we need to make sure that we understand when we're talking about policy procedure and practice what that means for us you as the board set policy um that is the principle of action so that's done through our policy manuals that's done through our press adoption it's done through all of those things that you you take action on to make sure we're adhering to your school code um that that is that principle of action um in terms of procedure the district then establishes procedure so the official way that we do things and then our practice is everyone practices that actual application and so when we talk about board policy when we talk about administrative procedures when we talk about practice we really want to be cognizant for all of those that are engaging in this process as to what that definition is and so that's been added to section one it's not reflected uh in detail up there but it is there um in terms of section uh three just kind of highlighting some additional information that has been added with regards to student directory information with regards to FERPA and isra and how we respond to records requests and making sure that that's a little bit more clear section four there's been some updates with regards to obviously e-learning and remote learning and so those changes were reflected accordingly section uh five the biggest impact here has been the change of first day exclusion it is in school code and guidance from isby that October 15th is the exclusion day for any of those child children that do not have the necessary health records on file or have not had their up-to-date physicals and those types of things traditionally we are allowed to go to October 15th for that exclusion the district has operated on a first day exclusion policy or let me let me use the policy word the first day of exclusion procedure and so I want to make sure that we highlight that we did move that back we are looking at a September 15th deadline um this has multiple layers of effect it does significantly impact getting kids in school rather than excluding them on the first day that's critical you know number one especially for some of our most needy populations that definitely need to be here while we're trying to sort out some of those things that they that they need to be here the second is the burden that a first day exclusion puts on our health offices is drastically reduced because they need to make sure that they have the records and documentation that kids need when they're here such as those care plans and those other items that are necessary and then they can shift to focus on those exclusionary criteria and so that's been updated in terms of language here and uh access Emily Hanlon from our health services department to be able to kind of provide some guidance in terms of attendance we we wanted to update some additional language we created some documentation for pre-planned absences and so that's been linked in here as well that's new for us this year we wanted to make sure that if kids were going to be gone for extended periods of time whether that was for a religious holiday whether that was for an extended leave due to a family concern that it was accounted for in that kind of pre-planned absence so we weren't asking where does that kid those phone calls that are automated those letters that are automated we had some explanation behind that from a truancy and chronic absenteeism perspective pulling and harassment we've done a lot of work this this year on the investigation process and training our our building leaders on how to investigate those things and put in some clear systems and practices in place and so that language has been updated there there's also been additional language that was provided through that student voice around sexual harassment there was a lot of work that was done last year and not all of that language was that was added into these rights and responsibilities and so that has been included in this draft as well student conduct is required that we provide annual guidelines for use of Behavioral interventions with students with disabilities and so that has now been linked in here and updated accordingly and that was also provided for feedback at the CAC March 22nd Title IX there's been some additional updating of those procedures making sure that we're compliant with those federal regulations and guidelines this has been a I would dare to say a labor of love with this because it's really an education to help people understand what sexual harassment is what sexual assault is how that plays into the educational environment and what our responsibility is to investigate those claims some additional related discipline on loss of privileges rather than use of social suspension and some of those things that were much more punitive it's really about what are you entitled to how are we allowing you to access those things and so they're submit some language updated there and then there's some additional language that's been added around electronic devices on our transportation this has been a back and forth um kind of collaboration if you will helping to understand when a electronic device use on our transportation our student transportation is appropriate when it's not there is an expectation that those electronic devices are turned off and put away you know during the school day specifically at our k through eight grade levels and so how does that translate to our transportation use that's been updated suspension and explosion guidelines minimal changes that are in line with policy that will continue to be updated as we get through those policies and then ultimately code of conduct Athletics and extracurriculars there was some language added around parking passes minimal language changes but I know that there's been ongoing conversation about those being Privileges and understanding that impact with financial eligibility and some of those things so I foresee additional changes to come highlighted some key takeaways for you um wanted to make sure again this is a working document it will change we have another policy committee on Thursday of this week I believe and so I will tell you that although I'm the one sitting up here in front of you this has not been my work this has been the work of many many people all the way from our students to community members to our our staff specifically our administrators the policy committee anyone and everyone that has helped to make this better than it was the year before Ursula absolutely I can't forget Ursula Ali pointed out you so um I would say Ursula is critical in keeping us organized and making sure that we don't make any mistakes um so uh Maureen our board attorney has also put eyes on it and will continue to do so to make sure we're compliant with all of those pieces and parts so I did want to say thank you to all of those folks um obviously I have Divine defined policy procedure in practice we've proposed that movement away from first day exclusion to better serve kids and reduce the load and the burden on our health offices um provided guidance from that pre-planned absences so we can better account for students when they're not showing up to our buildings every each and every day and then updated language around harassment and consent as kind of some carryover from the work that was done with students last year my question um section five um delaying it to September 15th that was I really appreciate that I don't know how many calls I made get your child not just not just well no no it's just we so many kids you know would have been absent that first day um it's just yeah but that's no it wasn't me I didn't meet her safe um yeah it doesn't eliminate me either I don't believe you but well and the key takeaway is that this is the phase three that's going through policy committee now and then we'll go through administrative procedures so that is one of the things that we're talking about in policy we just wanted to make sure that our students right some responsibilities was in line if we had a proper approval to move forward on that okay okay all right you know my preference here on that one so um go ahead I just um I know they excluded themselves but we didn't leave last until I don't know 10 o'clock it was 11.
⚗ AI-reconstructed · cite from original above
so you can see that they're not they're not even comparable in any fashion money on almost a regular basis collects almost eight hundred thousand dollars a month in sales tax so uh I'm asking you to think about and consider and hopefully approve uh and provide us with a letter of support to extend our tips because literally that's one of the only saving Graces we have to provide any kind of economic development in our area and I will be glad to take any kind of questions anybody has yes yeah it expires in 2028. we know that there is going to be a bill this year coming up surely where the way the state legislature does it they don't I don't think they do it every year but they produce a bill and then anybody in the state that has a making a request they lock they lump them all into that one bill and you get you know 15 towns get approved all at one time so we know there's supposed to be one according to rep Deluga coming up at the end of this session or sometime near the end of this session or possibly in a veto session and we want to get attached to that so that we kind of determine what our Fate's going to be especially if we have favorable support from the board and we're going out to the other we have to go out to all the taxing districts Bloom Township Prairie State College and you know everybody else has got a goes through the same thing well we own it the Tif the Tiff that is going to expire in 28.
⚗ AI-reconstructed · cite from original above
superintendent October you're only voting on The 500 000 additional uh to take out that additional five hundred thousand dollar e and D which we've shown in the book that we were going to need to do that so but we still need you to vote to take money from b d and put it in the budget we haven't done that yet so that's all you're voting on giving us permission to do that and then we can send out our books because it has we followed all the protocols and procedures and policies to make that happen so it's just a vote we need on the 500 000. one second be right with you oh Central no no I'm sorry I had the floor at the moment thank you good thank you very much um my question was not I understand we do need to approve but if we already knew that ahead of time not last minute which you already confirmed that why it wasn't part of this agenda because that's what we do it needs to be part of the agenda to do approvals correct no things can be added to things can be added to the agenda they can be you know you all said at the moment okay uh wait no Frank had uh Frank it would need to be I'd ask me to vote on to the agenda at this point um to before we could actually vote on it I mean it is on the agenda if you see if you look at the agenda it says or maybe it's not on yours maybe it's just on mine okay so it's just on my agenda all right um it does say an update on fiscal 24 budget and that is this is the update uh the vote the vote to vote on that Edition that's our update on the on this partic our 24 budget so where it says update on fiscal 24 budget um the update is that we need to get a vote of 500 000 to add that to our budget in order for us to move forward with providing our communities at booklet Vivian so what I think uh committee members is trying to say is we could see the agenda ahead of time obviously and we're able to see in every item that we have in the agenda certain things are just up for discussion and then there's certain things where it is there's a recommendation uh to that motion where it would require a vote so I believe her question is why if if we knew ahead of time um that it's not indicating on the agenda itself that there was going to be a emotion for approval on this specific line item um in addition to why this wasn't attached to the agenda as well because we just received it today um but I do have a question that I would like to add the 500 000 do you mind I'm not sure if I uh understood or if I heard where would those five hundred thousand dollars be dispersed two hot talk yeah sorry sorry sorry sorry the paving okay all set yeah Mrs Fisher yes while we're discussing this um do we know yet and do we need a vote for where it would go the other um 375 000 from the EDD do we just leave it there it doesn't have to burn a hole in the market so we can just we can throw it in and have it earn some interest I like that I have them on approval of that five hundred thousand did I have a motion and a second on that like do you I did all right who can I who was it who moved who did the Second okay we moved uh remove your motion movement I will remove my motion to um actually I will Mend my motion to um to add in the approval of the 500 um as a general item right that's what I wanted to go first we're going to do two motions do two motions okay you're already moving your second okay so you make a motion to put it on the agenda okay good you have a second going once going twice now uh all those in favor and he would opposed of a motion to approve the uh the remote not the removal excuse me the moving of 500 000 from the Ed account to uh to be earmarked for uh hot top or whatever you want to call it do you have a motion on that please I'll make a motion for discussion um Frank um and remind me if I'm wrong I could be wrong um aren't we supposed to approve the E and D after they're certified to improve this e and D um after they're supposed to get it we're supposed to get it certified I don't know if we we really well maybe accept excuse me I'm sorry maybe accept it but we kind of prove it because we don't really know the number you know what I'm saying right we don't know the numbers we could maybe accept what was given to us well this will be the final number because it's been certified so the ENT has been certified right we have to have to okay to use it right right no it is what it is it's no we have no impact on change it or not change it or accept it I wouldn't know what we're looking at anyway right yeah no not typically yes okay you all set with your motion okay you also whoever second is all set anything further all those in favor aye anyone opposed okay uh donations I see none no articles public participation I don't see any okay the superintendent will explain why or why not glts should go to school choice John every year we have to inform the Department of Education the DSE uh whether we're going to be a school choice School moving forward for fiscal school year 23-24 and that uh at this time of year the committee needs to vote on either allowing us to take on school choice students or not to and given the fact that we're turning down over a thousand students each year I would recommend that we do not go to school choice but that school Community needs to vote on it superintendent has a recommendation of glts not accepting school choice students discussion no did you oh you faked me out uh all those in favor and you want to pause okay thank you very much school calendar it's in your packet I need a motion on to accept that ladies and gentlemen discussion yes Mrs Fitzgerald I want to compliment the principal for having this out in such a timely fashion it has been years and years since I've seen such an early calendar thank you very much anything further all those in favor and you want to post Co-op report you pack it questions on that document in your calendar also make I'm in your calendar I'm sorry in your packet May calendar anything on that document excuse me no good do you have a question okay uh spring Advisory Board superintendent will update the committee on the spring Advisory board meeting uh Thursday April 13th so so April 13th uh we will be hosting our advisory committee here at the school this is our second uh committee meeting Advisory board meeting of the year it happens at this time every year uh it's to uh for them to again um review our our budget again look at curriculum and it's important at this time for them to review curriculum as we're going to be going into our curriculum Development season particularly during the summer where we make adaptations and changes so it's important to hear from our committees to take a close look at our our the Frameworks and our curriculum our lessons in our projects make any recommendations say feel would enhance or improve uh the uh the work of our instruction of our in teachers and the work and Knowledge and Skills our students will be receiving particularly in this upcoming next coming school year and and this year also at this particular meeting they will be giving us some more feedback on the Strategic plan I will present to them in to start the meeting off in the in the pack to talk a little about some of their first to thank them for their service and then uh to then also talk a little bit about the Strategic plan and how important it is to get their feedback to to kind of analyze and look at the particular industry so they'll go through activities to kind of look at where their industry is today and where they think it might go five years from now to make recommendations to us to ensure that we're including that in our five-year strategic plan so their feedback's critical uh in that work and that happens this Thursday uh two days from tonight questions for the superintendent yeah nice report is this the one related to when they do recommendations for the different the different shops or is this related to parents or it's both this is related to the individual shops have individual meetings with the people from industry from their particular uh Industries yep this coming Thursday [Music] right is that why are you giving us I'm informing typically uh school committee members don't go to these meetings but if you have an interest on a particular meeting um they're open meetings so feel free to go it will be here at the school different rooms for different programs so like if you're interested in let's say uh carpentry you go down to the carpentry shop so go to the shops of whatever programs you'll be interested in hearing more about their recommendations and the conversations that go on Frank is the aviation going to have a Advisory Board they do have an Advisory Board and we had a meeting with them about I believe four weeks ago so you know I'm not sure if they're holding a another meeting this coming I can let you know tomorrow I'm not sure on Aviation whether holding another meeting since they had it four weeks ago programming into each other same thing with each of those they all had to have meetings prior to our submission of the part B of our application so I'm not sure if they're reconvening this time around but I can get back to you with any to all the community members with an email to let you know yep sure I know so the reason why I asked because I remember we used I mean I know I came at least at one meeting where parents were involved remember we were going into this chapter 74 and all that and there was advisory committee with I don't know if it's called advisory committee but it was with parents parents yes absolutely I don't think it was advisory meaning although there are parents on there's one parent typically there's at least one parent and a student on every advisory committee but not typically groups of parents but each committee is required to have a parent on their committee so but not you might have been in a parent or one of our Parent Connection meetings that we have so we have um we have the um we have the English learner parent advisory Council we also have the special education parent advisory Council those are both parent groups um in addition in addition we have a um newly kind of it used to be called the parent connection but we have the um Family engagement group and they do have an event in May and it's all around may as mental health awareness month and it's going to be all around support different various mental health issues all of our social workers are getting together to create and develop that those programs and we'll have a parent night it is in May on the calendar do you mind repeating the name of those sure so three the first one is the English learner parent advisory Council and they have quarterly meetings we also have a special education parent advisory Council and then we have our family engagement group it used to be called The Parent Connection and that's run out of our discipline area and they re we've had several events in the the file the final one this school year for families and caregivers is in May and it's all around mental health awareness that helps this is the show yes I was thinking maybe I could just clarify The Advisory Group that's happening next week versus the general meeting that we all tend to attend where we're discussing budgets and their requests and we have to decide if in the end we can put it in versus the one that's happening next week with each of it is more this week this week sorry is more curriculum based because we want to make sure that we are providing the curriculum that's needed out there in the work world so it's more individualized for the people on the advisory committee making recommendations of what's going on on out there in the world and that's why we don't usually um attend those but that was just for clarification thank you anything further okay um dese student discipline John so the Department of Education DSE has got has submitted to all schools new guidance and update expectations for schools and District leaders relative to student discipline and uh you have it in your packet the new guidelines but I'll just kind of highlight a little bit of what's in there one of the real I think issues that they're trying to address and concerns is they want to see less long-term suspensions and expulsions of students they before we expel students or before we have long-term suspect suspension Department of Ed and the law is really requiring us to look at alternative remedies and documenting those alternative remedies to long-term suspensions so they want us to look at different ways to deal with the issues so that we can keep students in the classroom and keep them learning so the whole focus of this new guideline is to try to ensure that students continue to learn regardless as opposed to pulling them out of classrooms with suspensions but ensuring that we've done every other alternative method of dealing with the problem uh before we first go quickly to uh suspensions um you know one of the things that we always tell teachers particularly our new teachers when we have them in for um our our beginning of the school year program we always talk about that discipline is an opportunity for them to build relationships and so it's how you deal with those behaviors and how you deal with the issues is so important so what they're also suggesting is that we have a better do a little more research on why students are behaving the way they are so that we have some understanding of how we can deal with the problem in a different way and some other suggestions of just to give you some examples some of their suggestions is to look at mediation conflict resolutions restorative justice programs and looking at collaborative problem solving so having various stakeholders who are care about that student both from the academic I mean from the school's perspectives as well as from the family perspectives to kind of look at what's really going on with student and how we can deal with the problem in different ways before we first go to a suspension one of the in terms of expelling students there are a couple things that are probably justified in expulsions is the use of weapons in school or bringing weapons to school and [Music] um and bringing a drugs to school or two areas that they consider a serious offense offenses that you might consider expulsions but when once you expel a student you also have a responsibility to help determine alternative education for that student that's being expelled so that's just kind of a highlight of what this new guideline addresses and so they're really looking for schools to continue to um better find other Solutions than to immediate pulling of students out of the out of the classroom so engaging students in different ways to help improve the their behavior and showing them that we're not all all about just immediately punishing students or trying to impact their learning but so I think it's a really good guidelines I really liked the approach that the SC is looking at us to work with and do think it all makes sense so in reality what it says is students whether they're our best students or whether they're our most difficult students they're still our students and we still have a responsibility to try to educate those students yep Mr stroll um this is not really new this has been around for a year or two and I've known of other districts that it's been a miserable failure the unfortunate part is it is a direct mandate that's coming from the Desi but I think we here in this school we've done this better than other school districts without having these guidelines in place um so I agree with the superintendent it's there every student that walks in through our doors our student and we have to find a way of making sure that they're educated and find out how we can better help serve their needs credibility I just wanted to add on to what the superintendent um was explaining and share just a minute on how we've been addressing it this year um I believe the law was enacted but very it was this year so it's taken a while for people to respond one of the things that we'll see is we've had to add Lang we're adding language into our student handbook to address it but what we're doing in our discipline department is we've teamed up and partnered with the social work adjustment counselor staff we have a a social worker of the day kind of so that's really a different approach for us so if there's an issue where perhaps there's a student that maybe there's a fight a disagreement sometimes it's worse if it's something else the discipline staff will consult and call down our social worker and then they're able to kind of help kind of problem solve and sometimes even discuss with the student we're monitoring that and tracking kind of what they're seeing in the discipline department and how partnering with social workers have made an impact and a few of the things that we have done typically you know sometimes if it's a fight a really bad fight you know sometimes it is something where you have to send students out of the building but we have had real success this year with keeping students in the building partnering with them because they're able to to step in and help us mediate that and keep kids in school so again we are monitoring that because we have to we want to kind of see what incidents that we have and what our responses and what we can kind of take as permanent Solutions in that to change Vivian um superintendent or principal celinski do you mind going into what are the current methods that we are using um and uh the second part to that question is if for if this is something um that were in the beginning stages of uh adapting what what is the process of creating these methods are we creating a subcommittee are we hiring someone um with uh either an educational or clinical background to provide what the proper methods are or are we involving parents to partake into being part of the decision-making process as to what these methods will be who wants to take it go ahead Central so as I mentioned this is kind of like the data collection we're kind of seeing what we have I would say um some of the things that are definitely coming out of it is more mediation so we're doing more peer mediation we're doing more guided facilitated mediations we're also looking at some identifying some additional education that we can do proactively with all students at the beginning of the year whether it's about bullying or harassment depending on what we're seeing we're also we are using our current staff and I believe that if we do need to reach out we will to get additional set but we're using our current clinical staff to kind of look at that and I will also say that parents are always involved so in there's some senses like we would be calling a parent to have their child picked up because they're being suspended but parents are still notified that there's an issue and we're letting them know kind of what our resolution is Frank um thank you uh I remember I don't know it was last year of you before we talked about changing the word discipline from the um from the team because you know words do have a either positive or negative effect and the word discipline um does provide a very negative effect I think we've talked about that before we just never I just brought it just popped back into my head today as we're reading it um are we still looking into changing that we are and sometimes even I say disciplined now so it's going to be part of our rollout of our student and faculty handbook and the new name is going to be safe student and family engagement because that's really what we're trying to do is engage students and families in order to support students and I think it goes well for what the whole team does that's it John so uh given what uh the prince was spoken about and some of what you just heard it you know it all comes down to uh when you talk about engagement it's conversation it's communication and it's trying to get uh students particularly when they're engaged in conflict between each other to better understand each other's views and to to listen and and to hear and to communicate so really getting down to those Basics and helping kids understand the value of that uh when they're feeling angry or when they're uh ready to respond in a behavior that just isn't appropriate so helping them also deal with understanding what's going on with themselves at the moment is all part of the work that we're trying to do and I have to say the work that the discipline office um and the work of our guidance department has been much closely connected this year with our uh with our therapists and our social workers trying to work this all out and we are so fortunate that we have some pretty outstanding people that are connected to this work that is making a big difference with our students so if you if you ever saw them in action you would be pretty amazed at how effective they are so it's been working great anything further uh thank you both for the explanation and bringing this up now this talk about conflict physical conflict people yeah kids that you know have a problem with another person and I wanted to know more especially I don't know if this is a response to what I asked for I'm not sure is it it's uh oh it's just yeah this is uh this actually um I would not say it's a response to what you asked for but IT addresses some of the questions that you asked about I don't think it's direct we talk very specific to academic to academic failure rather than a person a student having a fight with another how that is being addressed so yeah I mean thank you for this but I mean it doesn't at least it doesn't answer my question completely yeah okay um so in terms of this I hope that all everything that's been done it's been documented as well because that's a big part of you know if anything needs to be mediated that documentation is in place and in order all right it is it is being documented it's a requirement of the guidelines that we document our different processes and alternative methods yeah and I'm sorry I'm not talking about that I'm talking about if that if it's if it's an incident that happens that that incident I'm just talking particularly to an incident that is being dealed with no okay process yeah I understand the process it's been documented I'm talking about the resolution resolutions of specific issues within individuals you understand what I mean yes yes and that that also needs is needs to be documented is documented as well yep so I I would just ask that if you could articulate the specific question that maybe I didn't clearly understand it that I can get you the right answer students that have you know that don't do their schoolwork that are being given the hope that they need to be able you know to um to get the work done and get that great app and they still don't get there because they refuse to they don't want to do the work they don't want to be here they don't want they don't want to even though the school is providing all the help that they need so that's what I'm talking about so specific to that I don't think um I think we've been dealing with that forever you know through different methods and different ways which includes some of the conversation we just had but we are we also have right now A grading committee that's looking at grading great new grading policies and new ways of working with students who are failing and refusing to do the work and how do we how do we uh adapt our communication and work with those students to help them get engaged in the work and uh is our grading policies having an impact on those particular kinds of students that you're talking about so we're looking at that so how can we change the things that we're doing in terms of grading that may have an impact in what do we do with students that are not engaging in a refusing continuing to refuse to engage and it really starts with understanding what the real issue and problem is so that we can once we know that then we know how to work with them better and that's also part of the work our social workers are doing an enormous amount of work around that in itself so I think our biggest attempt at helping those students who are falling in the cracks the specifically the ones that you're talking about are ones that we have many of our social workers spending many hours meeting and working with those particular students to try to to change uh their trajectory uh here at the school and and help them overcome what are the issues that are causing what exactly what you're talking about but we're also looking at what kind of responsibilities we have as Educators stay to day in a classroom that may have an impact on some of that motivation and some of that uh lack of Desire I should say to to perform Frank oh Vivian well Frank and section Page Six section five talks about positive um engagement re-engagement of students especially those who are having issues with learning but we they are our students we have to figure out how to engage and figure out what it is the issues that they're not engaging because it could be from everything from mental health trauma homelessness and that there's a lot of things that a student will not engage um is looking at what those those barriers are in order to help engage us re-engage the students okay anything further on this matter no no no there's anything further though before we move on superintendent uh floor plan for the new programs okay so I I have a floor plan of the I have a floor plan of these uh lower section of the school puts most of the changes that are happening and now we're addressing some of the need for more classification there's nothing you can do he wants to show you the immediate future which is big school year and some of this the remainder of this school year because because we're going to be making some changes as well uh very soon but I will point out where we're making room for the expansion of adding more students in the freshman year next year and the impact of that on space so if you look at if you look at the this particular drawing or this print you can see that it's all construction trades down there so but we do have I don't think we have any academic classrooms down there right now doing no we don't have any academic classrooms but we'll soon be moving some academic classes down there next year so uh let me start off by if you look at if you've been down there I think you're probably the easiest space to identify with this this space here which is what I'm calling the cafeteria right now that's the Landscape Horticulture shop which we're going to be converting that to the cafeteria so because we're taking in so many students we need more more new more cafeteria space and so in order to address that we're going to take this space and convert this into a cafeteria the reason for it being that space number one it's it's a large open space and uh it's the least costly of any of our spaces convert to a cafeteria it's within a reasonable amount of money and and it's a space set we'll be able to do most of the work between uh May we're actually going to be looking at we have a lot of equipment back from when we closed the Reggie Cafe that we can utilize and also some of where we when we close the um space where we had the elderly luncheon preparation there which we turned into a freshman culinary space we also have some equipment left in there that would be able to utilize in the cafeteria and then we'll have to buy some equipment as well also but it's going to be a reasonable cost but this will address the increase of student population and these pressure puts on the existing cafeteria now an overcrowding of the existing cafeteria then in terms of because we're bringing in aviation The Freshman Aviation program next year we'll be in this space here which right now is the 12th grade 11th 12th grade carpentry shop and uh so we'll be taking we'll be there in fact they've already it's already been converted it's already been cleaned out all the equipment's out of it carpentry is totally out of it and they've moved into this space down here where you see carpentry 11 and 12 which originally all of this space was carpentry 10 and most of this space here was Lumber storage so we're taking all the lumber that was in here and a lot of the scrap material and it's a pretty large space any uh it's as large pretty much almost the same space that they had previously and would we've moved all that Lumber into our garages that are out by the field we have about seven garages over there we've taken three of those garages that had them equipped mostly athletic equipment we moved them into their new two-star garage space out by the field which is more convenient for them we did that last week so three garage spaces are open now so all this Lumber we've already started moving that into the into those garages so that clears this out this is pretty close to still some Lumber in there that we won't move to the end of the year but we're also looking at some Lumber trees just outside of the outside of the shop which are basically uh racks that you put lumber on so um went to a fence in that area so any Lumber that they need to be close by the shop here's the thing with the 11th and 12th grade students 11th and 12th grade property students are rarely in their shops usually they gather there in the morning and then they head off to outside projects so uh so next year we have a house building program so they'll spend pretty much no time in this space at all even though that that will be their home this year they've been very they've spent very little space and time in this space because they've been doing projects all around the school if you look out where the garages are you'll see we've taken and uh are taking the roof off three of the garage so far and expanding them so we can have more space we're putting full uh A-frame Dormers in the front of the garages with doors that we can take a fork truck and move stuff in so we're desperate need of all kinds of space so we're going to be able to store more up there we've added some there we're adding lighting up there until now we've doubled the space of the garage by having that second floor with the full shed Dormer on the back side that the kids are working on so the carpentry students and the electrical students are doing they're about halfway through that project by the end of the year you may have one of two stalls left to do both will be pretty close to there excuse me John for a second Mrs Fitzgerald do you have a question sorry excuse me Jim yes as I came in to today I actually drove around and I saw what you're talking about that was going to be one of my questions so are you planning on doing those like dormas on each one of the garages or just the three that are already so I think there's six of them wow that'll really give more storage space but it'll double the storage space we have now now lower garage we now have that thank you the reason we're putting eight overs on the front with the graph with a swinging door is so that we can bring stuff up and we did order a new fork truck about seven months ago that can reach and it's heavy duty so that we could utilize the space better as well as with the barn we can utilize the second floor for storage space also it's about two months late so we gotta as soon as that comes in we're hoping it comes in soon but it's going to provide us with the equip a tool that we need in order to utilize that space effectively and efficiently so and we've done so just the two garage spaces down on the field that are brand new that we opened up this year we've put shelving all around those space so it makes it easy for the athletic department to keep their equip equipment organized and uh inventory so they don't lose stuff so we try to do a really good job of making it more efficient for them and easier for them to store their stuff so as we do these different projects we're trying to find the best way to maintain because we are looking towards improving the work that we do around inventory and that kind of work so that's part of what we why we change the position in uh the maintenance department where we hired a someone to take Beth place to get inventory but this new person has done a lot in the well it's the person we hired has done a lot of inventory work in the business world so we're going to be upgrading uh improving the work that we do around inventory so in order to make that work easier as we make changes we're trying to ensure that we have storage and Equipment space that makes that makes that more feasible more doable for all programs that we're going to be implementing some new changes and policies that will be bringing forward to the committee around inventory all of our equipment our tools our books everything in the school including technology so that's one of our goals for our um our school John Mrs Fitzgerald has a follow-up question sure yes it's not about the garages which I was very impressed when I saw them today but on your when you were talking here about carpentry already going in there right to the outside there you have classroom and the number five what was in that room before it's now going to be a classroom what was there okay so that that particular classroom was for the electrical low voltage and so what we've done now because electric low voltage wanted to be incorporated more with the regular electrical program in other words they want to be recognized as electrical students but their their curriculum basically has about a year and a half of low voltage but then the other two years of their program is full-blown regular electrical curriculum so now they're in the phase of the curriculum they're going into their third year next year where they're going to be more connected to the work that they do in the regular electrical program so we've actually we've moved them across the hall here which is adjacent to electrical and we opened up we opened up the part of the wall this shows more than what you did actually open the wall actually comes to here the opening is over here but there was a request from both the students and the instructor that they wanted to be closer and more connected to the actual electrical department so that's why we moved them across here and uh the kids were very excited about that all the teachers were also excited about that because they feel stronger Department we can cross train kids also our low voltage instruction can now give more their low voltage is part of their full four-year electrical training but now they have access to some of the equipment and the resources we use in low voltage right next to their shop so that's an improvement in in its locations so that helped us in that and then what that did was open up a place for a classroom and so you know this it's not a huge classroom I mean because of the way it's configured but what we'll do is as we schedule next year it's actually an extra classroom but we'll look at when we schedule what sections best fit that size classroom based on the teacher student rates you know as soon as it's looking at me we looked at we did a tour today of all that space is that small it is small a little smaller than an average classroom but it I look at it there are we have some classes that are like 12 or 14 students particularly in certain areas and that would fit for that so we based on probably schedule our kids that might work I think it can work in one of our classrooms so that's one of the class that's one of our new classrooms for next year um so now so then we got Aviation going in here that's the just the Freshman program until we get the new building built then they'll move out of that and that becomes available space for other things which won't be next year but the year after so then we have here which I think is awesome we got three brand new classrooms one two three and we've made those classrooms this space here here was Olive carpentry 11th 12th grade but none of this space was being utilized because it was full of equipment stuff some stuff we threw out it was that was unusable because just so much there's equipment there was tools there was all that kind of stuff in there that made it uh unusable so they were always only using this section of the shop and so for aviate so what we've decided was let's clean this out and we ended up we have a we had in here a little paint shop we took the it was basically a wall in a cage we took that down that's already down so now we have biscuits here then we have a wall over here right now that we're going to take down uh we'll either do an April vacation we're going to try to do it April vacation by taking that wall down and putting the wall here I get my my another classroom these classrooms are 25 feet by 25 feet which is about the size of an average an average classroom not a large classroom but an average classroom I would say that can all 20 students comfortably so that's going to give us another that gives us our three classrooms here so one of these classrooms will be off of here and these two classrooms because they're adjacent to a shop we're going to turn these into related Theory classrooms so right now this classroom here is a carpentry related classroom we're going to move them into classroom too and then this can be a I think that would be a great English classroom uh right there so that's one class that can be a classroom and so then this classroom here we can take uh we're going to take who's related and those are the latest news today oh Horticulture it's related room here we're going to move into here make that another classroom so then that gives us another classroom in its place and then here's classroom four if you look at classroom four right now what we have here is a closet full of file cabinets and this base over here what we have is a a Academy supervisor's office and we're going to move that office space over to here so his office will be over here and that gives us the classroom face of 19 feet by 27 feet which is a little smaller than average but pretty decent size built okay you know and I'm sure it's 19 by 25 I have a good memory for numbers and measurements because I'm a carpenter so in any case excuse me John Frank John um how many students are you expecting to move into these classrooms how many yeah well the average classroom is about 20 students so if these classrooms will easily hold 20 students this will hold 20 students as well are these academic um but we're actually going to put the related theories in here because they're adjacent to the shop and put all the classrooms on the main hallways on the outside because it's more convenient for students the academic students to stay within the confines of the average of the regular hallways foreign we could take a tour down there anytime you want if you want to come in someday and happy be happy to take you a tour give you a tour of that space Mr Mr Fitzgerald yes um where I see where the Landscaping is because we have a greenhouse but then you have a really large space that says future Landscaping where is that going to be in the middle of the parking lot actually if you if you know what a greenhouse is right yes I do look to the right of the greenhouse and look at this space here yeah they have concrete blocks they have pavers they have all kinds of masonry material that actually take up this space right yeah remove that material down by where the barn is yeah yeah lower and then that that will allow us to put a building up here which we want to put a metal building in here because that's what I'm asking like what is that space that space really is what what's in there is their materials all kinds of materials now here's the other thing I did want to say is that as you know when you come down this side of the school yeah and you take a left and you come through here when we repave we're eliminating this as a drive-through so that cars will no longer take a left here they'll take a left outside of here and come around that way we can utilize this for learning space Okay so anybody that has driven behind the school from five o'clock on pretty much Monday through Thursday is uh there's at least 50 pickup trucks out there for Olive and that's the space where they Park not this this is not a pocket no but they drive through there and then right as the entrance to the school going up the stairs the cafeteria that's where all of those um so we're still gonna that will be paved parking so because if we give up any more parking spaces we're really in trouble Spaces by taking all this there's none of that department so I Believe In You John I think there's a little bit of parking here but we don't allow anybody to park right I know that yeah right but there's no real parking spot TNA there are some over here except for all the pickup trucks actually wait that that's where all our buses Park yes no just the pickup trucks okay just pick up nothing Parks here no no no go back to yes no no no no right there where the no move it down yeah right in that's that's right next to carpentry nobody parks in there okay they're still on there there's a lot all right no I so I'm obviously seeing it differently were you right there on that show me where the corner is by metal fabrication all right all right all right so um so I will say this that where this all this masonry stuff is at one time was part of the parking lot but it has not been for the last three or four years so we did lose some squats there originally but we are going to make up some spots because we're going to get rid of the meridians so we're going to pick up a lot of spots that way we're also where the tennis courts are where we haven't had any parking for the last seven years because it's been using it for the Field construction that's all cleaned out so it's basically there and we're going to take some of the fear some more of the unpaved area there and turn that into parking spaces as well so we will when the paving job is done we'll have more parking space probably about 50 more spaces than we have today to help address some of the parking issue so yeah um I think okay that's one that's uh I'll show you so you've got Aviation the new program that's one of the new programs and then we've got all the classrooms we're hiring four new teachers so we have five new spaces for four new features so we're good okay move on to the mezzanine now next time all right so here's this is the mezzanine which is up on the third floor and if you look if you go up there there's two sets of stairways one on the right and one on the left so the one on am I looking at this correctly making sure I'm looking at this print correctly there uh yeah okay so this is to actually the sticker the state with you coming from here towards these um uh Auditorium this is actually the first stairway you come to because we're looking at it from this side Downing so you come in this way here and when you come in this is going to be we're gonna this is going to be grade 10 uh programming grade nine and grade 12.
⚗ AI-reconstructed · cite from original above
um and so R1 also provides for appropriate location of public and semi-public uses such as schools parks and religious facilities that can serve and complement residential uses so essentially what the county is saying for this property and the surrounding area we want this to be a residential area and um because of that we are zoning it as R1 residential and we are also supportive of uses that will complement residential uses so it doesn't have to be housing however we want uses that complement housing and those could be schools Parks religious facilities things of that nature but they've already essentially deemed the area as a residential area and then finally the land use designation which is what's under the general plan is designated for public and semi-public you'll see that on a lot of just general public properties as well as school district property because you guys are a public institution and this zoning designer excuse me land use designation is reserved for Community serving uses um and so we'll on the next slide we'll just highlight some of the key findings that we have for the property okay there we go and so as I mentioned uh the property has a light agricultural zoning and I don't I don't remember if I mentioned this already but the light aquaculture I did um already allows for residential but so they're changing it to officially residential single family R1 um and the when we talked to the county um again they have 90 000 units that they need to allow for within the next eight years or between now and 2029 and so they're really pushing for housing as well too and so this the county did note that any residential development should be um obviously consistent with the surrounding adjacent neighborhoods they really want uniformity throughout the area which makes sense um and so one thing to note is that um while they are proposing to change the zoning they are not proposing to change the land use designation which is the public semi-public uh under the general plan and so um essentially that will stay because you all still own the property as a public agency but they did make a footnote saying that if the use were to change away from public or semi-public then they essentially would update the general The Landing siliconation to align with the surrounding use essentially for housing um and so with that likely a general plan Amendment would not be required for the property okay so this is the first I'm just going to pause here because I'm not going to pause after every property but this is the first property that we talked about and each of the five following properties will have the similar layout in terms that we'll talk about the surrounding area we'll talk about the zoning and we'll talk about key findings so before I go further any questions in regards to this or just in general um I'm trying to get granular enough where you can wear it it's helpful but not get to granular repair for you can you provide some information about how a ground lease would work if the district were to retain the land but permit development what that means in terms of its use and also possible revenue streams yeah so um uh on the initial slide we had some of the alternative alternative use options that will be allowable on the property and so one of them was the as as is um and then another one was obviously residential development because the county is rezoning it for residential development and so as is use um can mean a couple of different things and so as is can mean either the district uses it for some other purposes so if you you know had maybe it wasn't an active school which if you wanted to use it for other District um um uh what's the word I'm trying to say other different uses so to speak then you can um or you could essentially use the prop or you can essentially lease or sell the property specifically since you asked for lease you could lease the property to a user who would use the facilities and their as is right so someone who could comment and essentially have to do minimum to no changes to the development structure and use it so that could potentially be a religious facility that could be you know another school whether a private school comes in and uses it or that could be you know another maybe another public agency wants to use the building as is and so um as is for essentially all the properties um as is would be a supportive use on on the site itself and so if you wanted to do a lease you could do either a lease of the actual buildings or you can do a ground place the difference is is that a use of the buildings there are um and all of this is up for negotiation right so there's no like right or wrong way to do it but um you you know essentially if you were to lease the buildings themselves you could um more than likely get a higher price per square foot um but then you as the landlord would technically be required sometimes to provide more so for instance you know you can do an as is ground excuse me as is least where you would maintain the facilities and then your tenant provide pays you a price per square foot you can also do a ground lease where you essentially just leasing the dirt and then your tenant could then do whatever they want with the building and that could be inclusive of demolishing the building and building something else um or um you know um they are maybe just using the exterior of the facility typically with the ground leaves um that's meant for more longer term development not as is and you're paying a you're receiving a lower price per square foot because you're essentially renting and leasing out dirt versus leasing out the buildings um and then the difference between the two I would say would be a ground leases typically because there's some sort of potential development included um that's more on a longer term basis so we're working with the school district where they had two Surplus School properties that have been vacant for 10 years and uh we released a request for proposals for the property and they had a variety of different proposals that came in but they ended up selecting a developer to come in and they did a long-term 65-year ground lease on this site the developer is going to demolish the school buildings and build housing there but the school district they're paying the school district the monthly fee for the actual ground and then the property would revert back to them at the end of the 65-year lease so there's a variety of different ways um to answer the question on Revenue um that's really difficult to answer because it really depends on who your user is and the use that they're um that they're going to be requesting my question is so on any of these properties is it possible to because it has so much acres um salad portion or not I would you know like not necessarily someone doesn't want to write like the whole thing in maybe a certain area a certain section of it is that possible oh for sure that's definitely possible so for example with Center Middle School um I believe this is the one of the this is the larger site it's almost 14 acres and so um you could do exactly that if you wanted to and you know there's no decisions made obviously but if say you wanted to maybe lease a portion of it and then sell the other half of it or whatever you know you'd like to do you can do that we working with another school district where they have a 10 Acre Site um the actual school facilities are on four and a half acres and so they have at least to another entity for the four and a half acres and then the remaining five and a half acres are vacant land and so they're considering potentially selling that for development so yes to answer your question you you don't have to do not all or nothing thank you you have a question so with respect to the revenue if it's you going to a ground lease or you know uh or you dependently so what are those funds restricted that's the legal question so the answer is generally yes right so if you uh the disposition of surplus property lease or sale when that money comes back it um does have to be put back into facilities so there there isn't um a structure that I'm aware of that you can you can do to get around that restriction in the Education Code yeah or um multiple uses on a single parcel so for example if the school district were to keep part of the property and decide to sell a second section would that be a subdivision of the parcel wow in terms of yeah there's a lot of nuances in there so for example I'm just looking at the the slides where it gives a single parcel number to the property so if you are doing two different things with properties would that require subdivision of that single parcel or is there more detail in that partial number so um I can answer the first part of them maybe you can go into the legal part of it so um yes all of the well not really yes or no all of the parcels um excuse me all the properties consist of one parcel um and so there are instances however where a property can have multiple different Parcels combined but in terms of your six properties all of them currently are one single parcel um do you want to maybe talk about subdivision map pack yeah so so it depends um if you have the same owner of the parcel but you're using it for two different things you wouldn't necessarily have to subdivide the parcel there there is a long call in California called the subdivision map act that requires that if a parcel is being split there's a procedure now public entities um like a school district they they actually have an easy way out they have an exception to some of those procedures there's in uh it's a simpler way that they that we use to split Parcels um so for example I had a site that we assisted a district with they were going to sell to a developer but the city Express some interest in wanting to build a lift station on a portion of that property so we we worked with the city to split off a portion of that property it got sold to the city and then now the remainder of that same site the same personal as being sold to a developer for use for a different purpose so yes if it's the same parcel and you're going to be selling it for example to two different people um or you're going to be even doing at least to two different entities it would make sense to to split the parcel but as a school district we actually have a easier way to do that than the normal procedure under the subdivision map app so essentially at close of escrow if you were to sell it then it would be automatically created two different parts so is that does that procedure work around the public hearing with if you don't do the sub the subdivision map act does that work around the public hearing process um well so so yes it's not the same type of a discretionary process that you have in some other situation so usually what happens is we get something called a certificate of compliance or acceptance from the city that gets recorded against the parcels and then eventually a new parcel number is assigned so that for for tax purposes and other reasons those those new Parcels can be identified um but it's not the same the same type of discretionary process that we would see normally under the subdivision map Act foreign can you just describe briefly when you talked about the the potential for 65-year ground lease and at the end of that 65 years you know hypothetically District would still be in possession of that part of that of the ground how does that work if there is a develop development on that ground what does that look like in 65 yeah so um great question so if you were to do a 65-year ground lease and you have a tenant that builds the constructs the property on it once their ground lease is over you still own the land and so you now own the buildings that are on it um the thing is though so the re so two things they're they essentially are long term because if a developer or anybody is putting a lot of money into construction they want to make sure that they get their the use of the buildings but then also two you know at typically at the end of 65 years if they they probably did some rehab but the buildings aren't in pristine shape um but the they are yours if the lease it I have a question around the site so if a site is no longer used as a public school facility is it then no longer eligible for the property tax exemption um so yes yes the answer is generally unless it's being sold to another entity that has some other type of an exemption um usually what happens is we deal for example like in the PSA when we're transitioning the property to a buyer there's discussion about like when when the property taxes are paid and how they're apportioned and then once that new owner takes possession they will start to pay property taxes on the parcel now again if it's you know say another Public School District where they buy the property they would have rights to their exemption right separate from from this District's exemption but they're yes there's a process by which that property then flips over and starts paying property taxes I have another question with respect to the brown lease so uh one it creates a revenue stream for the district right used to be used on Capital Improvement projects is that correct which um means like it's the air conditioners or things like that I mean can you just provide an example of some Capital Improvement project yeah so uh usually it's like doing doing like upgrades to buildings so I've seen districts for example that will use the revenue from selling a surplus property to build a new like state of the art science lab or they'll build you know a new football stadium or um you know additional classrooms at a site where they're seeing expansion or they need additional use um if there's some other internal use identified like a conference center or um you know for example maybe you have a site that was built in 1950 and really needs upgrades right there are things you know with regard to technology or additional space that you would want that's money that you could put back into those projects okay and then I have another question with respect to um the ground lease so we're not tied into 65 years I mean that was an example you've given right or is it all negotiable 65 years was what they ended on the developer actually won it longer right but they gave they agreed to 65 years okay Val's per negotiation and the only restriction I'm aware of is there's a section of the Education Code that says we can't go any further than 99.
⚗ AI-reconstructed · cite from original above
yes but I mean moving forward we're still going to do two multiple every year oh uh because of the new process is what I'm asking not necessarily um not necessarily because of the new process I think we're doing two at a time that is the practice it that does not work um that's um something that we can revisit a policy does not say necessarily we have to do two years at a time what policy is very clear on is that we any change needs to be done in uh communicated 30 days before it's implemented unless of course it's an emergency closure or something out of our control but not something for a planned reason um so um we do although bring um and would want to bring multiple years for families to to plan you know future events or something we do recognize that sometimes we need to bring back the calendar because something that we thought or didn't think about uh needs to change so that is you know to your pleasure as a board if you want to do it on a yearly basis on on a two-year each time I just wanted to clarify that it's still Yes multiple years I think that brings up a great point though because maybe the Board needs to consider writing into policy to ensure we like I I've really appreciated the committee approach to ensure we have that in policy so it outlasts our you know being here and the same with the the two-year process because yeah I've heard great feedback about both yeah yeah and that is part as I said of the double negation that I will not fail to bring the input and do all that you know we have a joke um going into a new governance model is like um it's a muscle right going to the gym at first it's going to feel weird but then we want to get into the Habit that double negation is going to sound you know just normal and our English teachers are going to be just cranking in there if they listen to us but we'll help them understand why we have a double name Asian there yeah yeah thank you thank you um next you have another monitoring report the financial Administration I do have another monitoring report Madam president that based on um our calendar that we developed it's to be presented in um in April I was trying to think the month we're in uh and that is policy El for financial Administration and this is um just one of many actually uh Financial reports that we bring so one of the pieces that I noted in here there are 13 expectations that you would wish for me to stay to refrain from doing or not to fail in doing certain things so what I would like to suggest is we um we worked on this reporting taking in consideration every single one of the 13.
⚗ AI-reconstructed · cite from original above
if you can go to the next slide and then short-term disability is also on a rate guarantee until 2025 so there's no change to the districts and the district does pay uh the uh group uh Health Group life insurance and short-term disability for employees that's on the it's not an out-of-pocket uh then it's a benefit to our employees so and I think that's the last slide you can go to the next slide I don't know this yeah do you have any questions um thank you miss me more questions comments concerns Mr Diaz any comments thank you Mr Sterling appreciate it [Applause] we'll go ahead and move on again we'll be addressing that again in our action item so if there's anything else that comes up board you'll have a chance to um voice it number seven is our barbecue Innovation governing board financial report okay president members of the board um Miss Christina arrival has not only provided her report but also provided a video um that I'll be sharing shortly um let me know if you have any questions at the end of this video related to our reports and she's very proud this is her first videos she apologizes but I'm very proud of her oops um [Music] Student Activities account had deposits totally 4 474.30 the primary stucco that disbursement is totally 3565 and 36 Cents for the penguin shop and points and lunch purchase for third grade field trip to the zoo and in the investment of fifty dollars was received for a credit card please foreign [Music] the class of 2023 received the deposit of 41 from the BSC Community event the class of 24 of the season passes totally 1450 for the BSU Community Day food sales and out ticket sales the class of [Music] 2026.50 foreign [Music] the VHS softball team received a deposit of 255 dollars for a concession Bill and at the high school baseball team [Music] confessions and food sales the high school yearbook has deposits totally 113 foreign books [Music] in the high school student will have transferred out of one problem through 77 and 75 cents for unclaimed earnings earning Arizona Main Street Celebration and those transferred out weren't distributed into six accounts was transfers into the Elementary School for 84.95 class of 23 through 218.74 class of 24 or 218.74 cents class of 25 with a transfer of 84.4 cents class of 26 had it transferred in of 218.74 [Music] 8th grade promotion how to transferred in of 218.74 cents we've been here but can transferred in from 100 154.70 the ending balance of the Student Activities account on March 31st 93 659.10 [Music] the student aux ceiling fund had deposits totaling your hundred and fifty dollars to the high school for a donation from The Economic Development Authority of the Teo Nation [Music] from the high school for payment of hotel rooms for the boys and girls basketball teams there was a transfer out of the high school to the Middle School auxiliary account of 400 to cover umpires for baseball and softball homepage the ending balance on March 31st 2023 [Music] the m m reflects a budget balance of 892 000 48.87 [Music] but this year and everything remains in good sense keep your housing expenditures our group is impacting as payments are made depending on current balance there will be a budgetly visited in need to reflect the most recent ADM accounts overall you currently have a 51.16 or 20 million 759 [Music] 867.18 budget balance excluding encumberences [Music] a big screen Expo 8 15 for Student Activity and 855 for the Insurance Fund s you know she's not here but let's give her hand also becoming part of the digitized world um there was also a correction made on this report you will see um the impact Aid um second deposit and now it's reflected on these uh most current report any questions [Music] oh no I was just wondering because after it made the change he left out the compartment um the Department's budgets [Music] I can request that and to have a recent to the government board and also updated on on the products thank you for catching that means would you just briefly kind of go over the I guess it would be a good place to talk about it in the financing area especially for our student Athletics thank you president with DM we do have uh we have requested an actual presentation that is going to be coming in May to show uh from the finance department not only how Athletics is being funded but also all of the different ways that we can be fundraising we do have started also with a support of Miss Sudan the sponsorship letter in which he has provided multiple options and people can be requesting we will requesting funding and to be sponsored we also reaching out to the community and also to our sponsors um our local businesses in any um but any other businesses that we are any of the organizations that we conducted businesses with and you have contracts with um they'll be here for a month very soon because we'll be um requesting their support um to be able to sponsor us in in these multiple packages in which they can provide and show our support to our community especially especially for athletics um we will also be contacting some businesses in Tucson um especially some of the ones on Valencia and Corridor um since they're also part of um our community where they shop so I know in the next couple of weeks we will be sending that letter and also reporting to our board the success of our campaign in asking for sponsors there was a there was a question and maybe this is something you could respond to or or respond later I think I think publicly or if anything um as far as those those sponsorships or the requests can an individual specifically say I want this to go to the softball softball team or girls you know girls Athletics as opposed to across the board because I think that was one of the things that has been brought up to the board and I want to speak publicly of it because I think it's important for us to address it um so I'm glad that we are making that effort and we're going to start putting that sponsorship uh request out there because it is something that we definitely do need to have some support in but I do want to also be to be want everybody to feel knowledgeable on okay what does it mean if you're asking and can I direct that directly to a a certain club or athletic that I feel like I want to so just just to put it out there one of the easiest way in which uh our members of the community can support us it is through tax credit if um a person wants to make some donations they can specifically um specify where area they want those fundings to be directed to including some um all the athletic uh departments um in in terms of this sponsorship in amounts greater than the allocation for tax credit um I will uh wait until your office school department give us those guidelines uh is it possible yes what is our requirements to do so part of the donations they need to come and be approved by the company board but I'm gonna ask for my experts to be president and and provide the guidance yeah that'll be good I think especially because if we're going to be receiving or requesting funds I know that's been pointedly asked can I direct it specifically to someone and not just put it into some fund that gets divvied up that we don't know where it gets to beat up to so the more transparency the better and I think it's important for us to be able to present that yeah I'll be happy to bring that back thank you you are there any other questions if not we'll go ahead um move on to our number eight this evening barbecue Unified School District school principal reports Mr Diaz this is my second favorite part of the governing board meetings um in the time to highlight uh the hard work our teachers our students and our school leaders are uh put it forward and there's a lot to celebrate during the month of March and at this point I will ask my principal for want to give my best shot say three times faster superintendent yes I have submitted my principles report in writing I hope you have had the opportunity to read it um I do want to highlight at the bottom uh a huge thank you to jom parent committee who actually go back to the bottom of page one I'm sorry um they approved for all of our students to walk away with books at our Spring Book Fair um they were super excited they got to choose at least three to four books to take home um we will be receiving our book vending machine in six weeks um so we invite all of you to come to that um they have just really supported our our love of reading at primary um and so we're really excited that they are partnering with us to make sure that kids do have books and they have books at home as well media um at this point also if you don't mind putting the report back um I need to highlight it I need to celebrate any of my team to celebrate one of our goals is that um uh 90 attendance by school by grade level by uh my teacher and I want to celebrate the uh third grade grade level that I have reached one of the goals goals which is 91 so let's give our third graders a big game day supported um and if you don't mind scrolling down um to the next chart um continue and right there right there um we need to celebrate the number of students that have jumped not only one two and three levels um in SFA but also look at the growth for our students in pre-k um in in in Gold so I want you to see the amount of students on the dark please excuse my my colors um the color on the left which is dark blue through my eyes and the other one I don't know what it is but it's so the purple is Benchmark is the light blue um which are obviously the higher bars so our Pre-K students are making um growth in those areas we have one more assessment that they will take um for their spring Benchmark which will be in May building solid foundation let's give her a big hand to our students and our teachers a primary thank you for the growth and now let's enjoy the highlights of the video oh [Music] [Laughter] oh [Music] that's Reuben [Music] thank you [Music] okay though [Music] thank you [Applause] any questions I don't haven't I don't have any questions but um I really want to um for the 91 that is really really good and then you can see the benchmarks um you're gonna need a longer page for the spring it's gonna go off the chart I just know it you guys are doing a really great job and and I just really want to say that um the video that you've done for the Easter Bunny like along the way oh that was so cool I got a lot of um feedback on that and people really love that so um just thank you for that I thought it was it was so cool popd is still looking for you [Laughter] I just want to give you a shout out for all the hard work not only you but your staff if you see all the progress that's happening especially with the Pre-K and seeing all that information I really enjoy the videos that you guys post the one that she was talking about was great but also about you sharing on your social media about the books that you received I was like oh that's great and I wish we could be there to like participate in a lot of those things but oh we don't it's really addicted to read about him so thank you thank you Miss Enrique thank you Mr Enriquez I enjoyed the video and the report that thank you excellent work and if you noticed that was photoshopped I haven't been taped to the wall yet um but if you have students at primary they are required to read every day we haven't had SFA for these past two weeks because of the State Testing but kids in pre-k through a second have been telling me every day I brought my homework back we're gonna take you to the wall I get threats every single day so they are really excited about it and they were posed a challenge as well if we get more than enough they'll also get to choose Miss Valdez to tape alongside with me so you are all welcome to attend that event yeah I got my tape oh just the last thing just to put a beautiful all the other all the Partnerships of jom getting all of that funding secured for the kids thank you so much for everything that you do really appreciate it you and your staff thank you Miss Mary kiss thank you Mr Vegas and thank you for your creativity and your team's creativity it amazes me what you're able to accomplish with tape so thank you for being that inspired as well um and at this point I'm proud to also bring our assistant principle for wild key walk at the Mark foreign [Music] [Applause] good evening president wendia board members and superintendent Diaz um Miss pigay Lewis is not able to be here tonight so I'm representing her she has turned in her principal's report so I hope you've had a chance to look at it um before you scroll through it I'd like to point out a few things um all the work that our teachers and students have been doing you'll notice in fourth grade you'll scroll it's okay keep going with there um fourth grade 45 students moved out of the red which is the bottom not proficient and in uh so from the beginning of the year till this last Benchmark that we took oh my God I don't even know when in spring right before fall break uh spring break and then you'll notice that in math 60 students moved out of the red so we're our teachers are doing a really phenomenal job [Applause] [Music] are there any questions about our report in advance I don't have any questions but I noticed on there um that the attendance is also at 90 and um there's just one grade that's just below that so that's cool that is so awesome um and then there is a portion in there where it shows um the actual teachers that are um at that percentage of attendance in their classroom and I I really like that it actually shows the teachers that are um caring goals it was a second page highlighted in yellow [Music] second page highlighted in yellow uh scroll ticket right there thank you is that yeah they're right there [Applause] bold and highlighted all of that because I think that is so awesome March is fun because they do the March Madness so our students really look forward to that and before any sorry my first time got it my friends well that that too but I also wanted to um say thank you on behalf of toua to um principal uh big a Lewis yourself Mr superintendent Diaz or actually coming over to touue and giving us an invitation to uh come to the house to come to the school to um be part of the school the community so that Community involvement is really important and um the feedback that I got when we returned was um the excitement and the and the kids that were were so excited to see people come and be a part of it was just amazing and how do you go about getting banners you know questions like that so it's really it's really great when the whole school comes out and shouts and and is a is proud of their house that they're in and and welcomes those new individuals so I really I really I want to say thank you and I hope that more um um organizations that yeah but more invitations go out and more people get involved because it's it's such a community um that effort to make the whole community be a part of the school it's just gonna get bigger and bigger and better and better and you can see that with the greats with the with the benchmarks so thank you thank you I just want to say um congratulations on the attendance I think it's wonderful I do also like the chart the March Madness stuff I also hearing about what you've done for toua I think I challenge you to do that for our department I was telling you Dr Diaz it will be really great for us to tocc to be on that same level and get that experience because we also have students who are going to school for Early Childhood for education and like if we could do that and share what you what is we're trying to create this community and we are a part of the community I think it's wonderful I'm really looking forward to the Star Wars day because I'm a huge Star Wars fan so kudos to you thank you thank you for your report and I am really excited to see your bench or your uh your graph on your minimal profession to car show profession congratulations and continue the work that you're doing in order to get you know to the level that we expect and then also regarding your attendance um I I also appreciate the sharing of all the information that you have and where you're at with your attendance then you have two more months to go thank you not the the the the campus definitely exudes I think a huge like speaking for the from the from the perspective of the employees from South district and toua it was like they're impressed and they're very much grateful I think that you all your staff and everyone at that campus really has such a drive and passion and for education but also just to be involved with the kids is the most the bigger thing um so I I know that these things and as we presented a lot of this stuff as far as on the national stage as the governing board what we understand is that as we continue to encourage that and continue to have people let yourself and in Lewis be that I don't know Beacon I guess we'll call it of just true passion for for this this this feel I think there's we're only going to be able to see so much successes so this is just the beginning and I know that when we came into this this role as a governing board persons people members it it was was necessary and I'm really glad that many of you are are on board and are are really supporting it so thank you so much to your staff um and all of the individuals that really do push for for as much as they can't remodel all of our kids it's really appreciated I'm sorry go ahead I just also wanted to add um and and I really do appreciate I know that the teachers that present it for the um um the student of the month uh their introductions was very well done and and for using our language in order to do that and I like to continue to see that being done I think it was also mentioned by Miss Vivian she really appreciate that also I think we all do as as of the thank you we all know how to introduce ourselves thanks to our culture teachers I'm talking [Music] and let's roll the video okay okay um I just want to make sure we thank all of you that came to read for our students they really enjoyed it those were some fun days so thank you very much and enjoy our video thank you [Music] this [Music] [Applause] thank you [Music] so much [Music] XXX [Music] I believe [Music] [Laughter] [Music] with you [Music] please please [Music] foreign [Music] awesome [Music] version [Music] thank you [Music] very much [Applause] [Music] thank you [Music] yes [Music] what is everything normal [Music] [Applause] [Music] thank you [Applause] thank you and at this point may I please have amazed at Sudan from this is the hardest one for me while he walks the dams Amsterdam said [Music] uh [Music] it's beautiful isn't it great to have an accident thank you um good evening again uh president buendia governing board members uh Mr Diaz I submitted my board report in writing I hope you had a chance to read it I do want to highlight um our coaches neurosa bird cell and Kenneth Wilson for leading our basketball team to the gold medal yeah [Music] our our team will be competing on track and field on April 15th at amphi which is a Saturday and then summer games are May 5th and May 6th um so we're excited to see our students come back with more gold medals I also want to give a shout out to Angel Martinez Eli Pablo savani Velasco Nathaniel Garcia Carlin Porter and lilas listen for having their work featured at the Museum this past month and Nathaniel Garcia's winter silhouette uh photo was selected to be a part of the 2023 note cart collection so those will be available for purchase once they have them ready and he's getting 250 dollars for for that so how awesome [Music] and then I also want to recognize a huge huge huge thank you to Mr Joseph meese for the community day that he put on for our campus um he really took charge of that connected with so many Community Partners near and far and I'd like to thank the busd staff for also making recommendations um to focus on health and wellness um not only physical but mental and spiritual um so thank you to everybody that came out to support our community day and then last but not least one of the big questions we have especially for testing um as a shout out to the class of 2024 for their attendance on the day of testing our goal is 95 um well our requirement is 95 by the state but we're hoping to get a hundred percent of students um so thank you to them for their commitment and then I also want to ensure that um I extend some invitations um to the governing board on Monday April 17th we're having our senior night for baseball and softball um and those will immediately follow the games we also have a prom that's coming up on April 21st and it's going to be at himbaki um so that will be fun and then we also have a high school spring Bobo day um so this will just be for the high school students but if you're able to join us on April 27th we would love to have you just stop by and see all of the great things um that they will be doing on that date so um I guess all that's next is our video but wasted more um on the bottom bottom where all the charts are oh yes we're starting to see the dial turn um and minimizing the number of not proficient into minimally proficient and partially proficient um and one of the things that we've done a big push for is the number of students testing so you'll notice that we're going from smaller numbers to much greater numbers um and our our students are starting to get the message that it is a serious test that they need to be here for um so shout out to my teachers for communicating the importance of that testing and to miss ansay who does all of the makeup testing to make sure we capture as many students as we can um but yes I want to highlight also this week we have a little bit of um between the two pages and Mr Bates right there oh sorry uh right there right there at statistics I want you to see the number of percentage um that was decreased from Brother pre-test to one or two quarter three the number of percentage that decrease on students not proficient and now how the numbers were moved over to uh minimum provision provision and also uh partially proficient if you scroll down um to the next page um there you go and for ELA I want you to just glance in the numbers how they have been decreased from the rest it had been increasing all the other categories I want to give a big shout out to my our students that they are um taking um they're learning seriously uh seriously and and also our teachers will continue to work with the students to see that movement and thank you again for all the work on the leadership outside to be able to see within three quarters of that movement let's give them a big hand and let's enjoy the video [Applause] uh eight times [Music] [Applause] [Music] wow hello [Music] foreign [Music] oh yeah [Music] foreign [Applause] Mr Fox for walk you walk the Imam said wonderfully done easier as it was beautiful stick around good evening president Buena board members superintendent Diaz again uh thank you I put my report in I hope you have had a chance to look at it um I'd just like to continue highlighting that my guys did 20 almost 2 400 Ingenuity assignments um 13 courses that were completed this month and uh Middle School attendance was at 88 percent which is pretty good considering the guys that come down there generally don't come down with that great of attendance and the high school went up another percent so we're pretty proud about that even though they're at 75 and uh 88 they are going in an upward trend so I hope you enjoy your video and questions I'll be happy to answer them it's quick over so I promise I'll be quick I also want to announce that one student that came this December um wanted to graduate in May um he had a long path uh but he believed in himself as of today he is one course and a half of graduating and he believed that in two weeks so this student had over her I believe 13 classes that he needed to finish correct yeah it wasn't quite that many but it was a it was quite a long path um there was a lot a lot of classes but he said I will graduate and I want to dedicate his class I mean this graduation too is that thank you for to your teachers to making it possible encourage you this student that I know we're going to be very proud uh and him and all the other students for completing this major accomplishment thank you for noticing him and thank you for sending him our way when he met with you and what's really neat about all this is it's substantiated the the their assignments their times the the hours that they logged the times that they logged are all in Ingenuity so you can see someone like the young lady that came up here just earlier Jessica I would say to her on a Thursday afternoon God yes man you're dragging today he only did 25 only you know it's a joke come back Friday morning she like I said she's up for two hours before school knocking them out so Shane who Mr Diaz is referring to is an example of a guy that you look at the weekends what he's doing work all over uh spring break Shane did work um so it's really really neat to see they see that their growth and we're fortunate that we do use Edgenuity because it's got a real good graft graphic organizer that shows them exactly where they're moving through so we're outstandingly uh we're just so proud of our our students for what they do let's look at the video thank you [Music] thank you [Music] foreign [Music] it sure was congratulations fun and I just want to add one thing that uh Mr Russell he has a standing invitation because those kids they want him on that chessboard again so thank you and also the Kickball that was thanks to miss Leyva and Company uh for inviting us to have some of our kids play with their kids in a kickball game that's why you saw sizes all over the place it was a really fun month thank you um I'm very proud of my leaders my principals thank you for all the work and I I want to highlight in the shout out that there's a lot going on in a lot of you guys do but you always find a way to ensure your students are learning and you also find a way to make it fun for them and fun for your teachers I'm very proud of you all thank you foreign number nine the board members report I'm just kidding Kathy's the one who said it went so go ahead Kathy what do you want thumbs up dab heart no I know Miss Hendrix is gonna uh hold off on her report this evening as well just out of respect for everyone's time because I know we definitely have a lot more on the agenda but I did just want to quickly think the game is fans for a person many years in writing um I did want to ask Mr sabala if he could continue to to to send us like those like those dates that she's mentioning or any of the dates that we could possibly maybe be at how because I think as much as we've been able to I think that's so much helpful just because it just helps to put it in the calendar especially for me um but I'm really really grateful to be able to again as we mentioned you know be able to represent the not only the board but all of you in your your work your hard work um at the levels that we've been able to um the school board associations uh nafis and all these other things um Miss Vance and and the reading and the house sorting uh days those are all things that I think are really really being um successful in engaging the community that education is important and I'm proud of it so that's that's it for me at least but I will I'll try to get back to you I just wanted to say great to be out in the community I think one of the biggest things for me was attending the student the um students it was good to hear them and like for us to sit there and listen to their meeting but also for them to create a game for us to be a part of and have conversation and recognize those seniors that are going to be graduating I wish we could do that for all seniors but we're only able to do it for those who were there um like Juan said for us being able to attend various conferences I was able to go with um Reuben and Jose to nafis and it was a great experience like it I've gone I think prior to covet with Tanya and Edna and I um it was an eye-opening experience but it was fun to be out there other than it being very cold but it was a great experience um and then just recently coming back from Florida and attending the National School Board conference and sharing about what we're doing and how people are really excited about some of the things that we're doing in our community and Reuben brought it his excitement and his enthusiasm and got everybody engaged but everybody had a lot of questions and they even taught them in the five seconds or in the few minutes he taught them how to introduce himself to us and the action was included sorry Reuben is that we need to bring our students to things like this because the students can see what we're doing they also can be there to present because we had a lot of students come in and do like presentations or do performances I'm like our students could be up there and sharing our culture with these people here at these conferences so I think that's something that we should push for strive for I think just to kind of round it out because I feel like you definitely all of you or those of you who are supporting the students um yeah looking at the whole the whole the whole crowd no I I think that the more that we're including the kids the better because I feel like that's exactly where they need to be want to be and can be and should be so I'm 100 supportive of wherever we can take them wherever they could be um students superintendents or something you know what I mean I think especially hearing so much from the youth now in the capacity that we have that I have but also in the sense that because we're more present it just it's just so much more impactful I think what we do is just the policy makers but it's very humanizing I mean we're human but there's a there's a huge thanks there's a there's a I mean I think even even engaging them in how to call to the audience like what does that mean I mean you know even for the public in general because it is important for us to hear their feedback but I think they look at it in a negative way which I don't I don't ever think that that's what that's intended so if anything I know we try to go to conferences but but I'm very glad Ms Saunders was here to kind of really get that perspective on I didn't think about that like we are told to be quiet sit still and then there's a whole other world that tells you why are you sitting quiet why are you still are you just are you weird or you know and they look at it in a weird way but we don't see it that way so sorry off on the tangent nonetheless I really want to say thank you all so much for all your effort you have nothing else we'll go ahead and move on this evening um to number 10 are barbecue United school district superintendent support superintendo Diaz Brazil media members of the board um I'm gonna try to do a quick drive through um in this period of time um I want to uh give a couple of shout outs before we show the video um I want to start with our counselors that they have as of March um address uh almost 500 um referrals so let's give him a big hint for our counselors thank you for being there for as good as for staff for the sunrise house they have for this month uh deliver 2527 pounds of food serving 418 adults and 262 children and 86 households let's give it a shout out for the sunrise house um I uh I want to thank also um the the department of social emotional learning uh for supporting with all of the parent workshops that we had for this semester and we are also ready and set up for next semester a good shout out for your support through project aware um let's give him my big hand I know to beat the hand to operations for the professional development development that provided for the month of March for the employees related to protection and safety and also for the projects which is the uh um the kitchen uh that is going to be starting at the immediate school and also for the primary school group using SFP funds so thank you for being consistent and seeking those funding saving the district money let's give a big shout out to operations look before the department of special ed uh thank you in in data and accountability thanks to the work of inaccuracy on the reports and the we expecting a 50 uh uh on the letter grade uh in for the student population let's give a big shout out to Mr Martinez for the work that he's doing having said that um I have three videos uh so there's there's some short ones we will start from the family uh Community engagement so we can see what's going on I also have a special feature presentation so you can see what the counselors may be working on they put together the video and lastly uh my video as well having said that uh let's take it away Mr Bates foreign [Music] foreign [Applause] [Music] foreign [Music] foreign [Music] foreign [Music] [Applause] thank you [Music] let's give a big hand to our Sunrise outfit and [Music] thank you [Music] thank you now we can give it again counselors yes please [Music] home resources we need the lack of school here we may see that the number of universal studies and councilors continues follow the passion for the students to make sure they are receiving office each School side canceled slash Behavior specialist helps create a welcoming requirement for students and how to visit this includes classroom visit motivational boards Museum self-care strategy imposing symbols in the real life [Music] students [Music] foreign [Music] report [Music] foreign [Music] different phones that we have 80th anniversary will be 70 more creative masturbating upstairs or Swim Benchmark assessment assessment for figures we have two in fourth grade one option two and one in statistics [Music] vicious [Music] on each of our students assessments of working to their score on the accessories so to focus on the growth that we are and resources they're incredible teachers we have this approach over here [Music] all the way up [Music] with my students we also see something right here as well a music of 15.5 of our students always Focus here on is that 38 of our students will continue their permission to Level 36 through one level [Music] foreign [Music] four one o'clock oh okay okay [Music] raising my time [Music] foreign [Music] and then she said you wanted to make the world a better place [Music] not my world [Music] all right [Music] let's see foreign [Music] walking here [Music] thank you foreign [Music] [Applause] if not we'll go ahead and continue with the agenda this evening um number 11 is our coaches and Club sponsors and approved positions Brandon Jones for BHS softball Club sponsor Pete Delgado BHS baseball club sponsor primary after school programs and Angelica serocito and Krishna Scott Matthias running Vanessa Holmes and Amy spiderwolf cooking Barbara Nunez science Danielle Nelson uh and Leila Ochoa as the class of 2024 sponsor again company members this is just for your information um there's nothing um else moving on number 12 is first reading of the barbecue barbecue Unified School District policy adoption GCF Dash ee again first reading and for your information um the studio is anything you want to touch on um this will be brought back forward so if there's any questions or comments please do make sure that you're voicing them um I do know and understand that this is something that we definitely wanted to make sure was implemented and or of course considered [Music] we are at a point in and also in the need to adopt a policy um that shows not only what is the teacher's responsibility but also responsibility as a district we are at uh we are bringing to your attention this policy which is part of um the asba uh list of policies available uh there's other districts another District that is already currently using it this is only specifies what is their their understanding their responsibility of multiple areas including our mission our vision um now where to where to get the information needed from the Arizona Department of Education their retirement IRAs as well as our our policies um that we have in place um and it also shows what is their understanding of the Visas in our side um as the employee and employing agency um these are all this is only the policy and so I as I also share this is a combination of the policy that also includes uh that criteria that will be you will be using at the school level and HR level and it's a supplemented argument that was here to the gravity board as well um please take a minute I just give you a summary what the policy is this is a first read as required this will be coming back in in March and I'll open myself for questions at this point coming back in me of course I can read I mean if this is April in may we have to do the second three right because we're not going to go backwards huh Mark she said I'm in sorry that's part of my accent this is back in me and then to the governing board um I definitely wanted to make sure that it was speaking to to specifically to our district I know that the aesba does provide policy Bridges and just it's just especially for I think the specific um anything specific that we want to make sure is included that's why I really want it um Mr Diaz and anyone else that was going to be partaking in in developing the policy or at least fine-tuning it to to speak to our news so definitely do provide questions comments concerns as we're kind of coming back to the second read and then eventually um overall approval okay questions comments at this point before so you can give him some marching orders I think that they're on the right track I don't have any problems I think it's going I would definitely do know we need to have something so that's why I was pushing on Mr Diaz to bring It Forward Mr Ben anything hey Mark sure yeah 2024.
⚗ AI-reconstructed · cite from original above
in the 508. so is it a fair statement to say that that is a 7 200 roughly dollar benefit to everybody to these employees I didn't do the math but I mean more or less yeah 600 times 12 right for anybody that's that's you know that's going with a family plan or I mean that's a substantial yes yes and I'd like to keep that going as long as as possible yeah I agree but I just uh it's it's it's very different when you have employees to say well you know you're giving getting health insurance but it's when you put a number on it it gives it a little bit more substance it's like wow that's that's substantial and that's would be normally coming out of someone's pocket yes and we continue to do through as big they have different lovely incentives in terms of tips to exercise to a you know mental mental health to um not so much screen time I mean they always have monthly tidbits on how to keep healthy and I think we have to continue to push teledoc versus going to the doctor every time you feel but I think we need to be more transparent with our staff to let them know because we're really operating on a deficit and it's by usage of our group that will contribute to that and obviously there's some things that can't be avoided and illnesses that come up that increase but unnecessary use is directly related to whether or not they in the future we can afford to do it exactly well but part of what she's saying though is that with that run out on the gold plane the gold plan had no co-pays in the gold plan didn't have any skin in the game for the employee if you if you understand what I'm what I mean by that yeah right so there were no co-pays there's you know basically nothing out of pocket so they could go to the emergency room for a runny nose and yeah you know so when Gallagher are the folks that helped us out with our our plan had just said well you know you could offer another value to bronze plan and it's a there's another offering but but looking at the value of bronze plan I don't know why anybody would go from one of the plants that we currently have to a plant like that I mean it's a hard sell for me to tell I asked somebody to go from a value silver plan to a value bronze plan when we would the out-of-pockets are higher because the co-pays are hired it's quite lyrical yeah so yeah so we're bringing this to you before the renewal without adding on a value bronze plant we're just looking to keep what we've got with the 15 increase in bridging so I I have a question so we owe about 80 000 no 78 000 yes and then we're going to increase 70 000.
⚗ AI-reconstructed · cite from original above
was it well listen I walked out we were exhausted but I mean we've been putting in what we schedule like a two-hour meeting and Ursula feeds us and it ends up being like three sometimes four it's been crazy it's my departing gift I think it's invaluable Valley said I just want to say I really have to say this it is so incredibly important to have two administrators who are so absolutely honed in on our students experiences and putting students first When developing what you see is has been such an honor to be a part of this but also when you see policy procedure practice as we have gone through the policies of this district line by line which I don't know that anybody's ever done it this way and then you have the subject matter experts in the room that are able to determine where we can make changes across these three pillars has been absolutely a game changer for our district I don't think anybody can possibly understand the lift that we've asked of these two administrators of Ursula to I don't know how you're keeping track of all this but we literally go through and have gone through every policy and said is this really a policy and some of these haven't been reviewed since 2007 and having them create an administrative manual on the side and having our students rights and responsibilities they have taken input from so many different stakeholders I don't know how you're keeping it straight they have also minimized the amount of legal counsel so Maureen's not having to sit in every meeting for four to five hours and they have and Dr Kincaid has communicated it so that we make sure that we utilize that so I just can't explain what a beautiful this situation has been it has been holistic it has been students first focused it has had an equity lens it has had a it has been such a heavy lift and Ali and myself have have been a part of that and been able to bring in perspective from the board from being a parent from being a sports parent from all of these things I am so proud of this work and I think it's going to be the best um position we've been in in a very long time so to the two of you to Ursula I thank you for the amount of work you've done on behalf of this entire School community can I ask one question and I'm sorry I apologize because I didn't send this one so if you know objective how much of a driving force is sorry I'm a school code and and coming from press how much of a driving force is that behind some of this I think it's a um it's a significant driving force because we're Bound by certain parameters that I don't think sometimes is communicated in a language that people understand and so I would hope that I have the opportunity uh to continue to create this document or update this document to be much more student-friendly language to be much more able to be received from all of our kids we're expecting them to kind of sign off on it and understand the pieces and parts that are here and that's also the parents in the community some of the changes that I was able to update before I even spoke to anyone and put it out there were conversations that I had had with parents that had come through not necessarily in the form of a complaint but more of uh hey can you help me understand why this happened at the building hey can you help me understand why this investigation went this way or you know what really was the the the the rule that was broken and and why is that excluding my student so those are things that I was able through those conversations to try and add in here prior to putting it out there but again this was not a a me effort in any way shape form the policy updates in the Press adoption has been I don't say an awesome process but it's been a it's been a really informative process and I think that it's it's powerful for those that are responsible for enforcing policy to understand how you're creating it and why we're creating it and what we're Bound by so it is a driving force but I think we can continue to evolve and make it more palatable for those that are receiving it and allowing for that feedback from them right I think the Press alignment has really driven the policy and given us also examples of different administrative procedures I think that's a gap that we've seen um holistically within multiple departments across our admin team so we've then started to bridge those gaps I think one of the great takeaways of our community advisory Forum was really then focusing on what Mr Bell's talking about is how are we going to use this document as a guiding principle for the presentations to our students because we know that more than likely as uh board member Johnson mentioned nobody always reads cover to cover of our policy manual I'm gonna go on Limb and say it's pretty similar for our kids and our rights and responsibilities so the focus then becomes is how are students taking away that information that is most impactful for them so it's the lens of the policy with as Jeremy mentioned this is a working document we had great conversations and I know that they've happened in other board committees about financial eligibility we anticipate some additional changes first day exclusion student voice really is coming through in certain sections based on their feedback but the focus for next year is our last section and then how are we engaging our students in this information and takeaways I think the other lens that we used Ally let me know if you agree is transparency with parents and explaining and understanding policies and student rights and some things we had to keep in policy but some things we're like can we at least reiterate it in student rights and responsibilities because parents won't read our policy and so the admin have also done a great job of linking documents and the other great opportunity we've had this year is that we have really passed off to other subject experts so we are taking three policies to the teaching and learning committee to let that committee talk that out and understand that that those have been um policies that we have heard a lot from parents about Hallmark being one of them and the inconsistencies and so if we're going to have a policy for that in our policy manual we really need to let all those voices be heard about that policy so um I have really appreciated what has gone to equity and teaching and learning and it really is the most holistic I believe approach we've taken in a long time Dr Kincaid just said something that prompted a question based on what you said so you have policies procedures but then you have practices so in the in the in the rollout of this will we help them to understand the differentiation between what a procedure and then a practice I don't know I mean I couldn't even tell you if I could articulate it so like you know will we make sure that we explain that when we're rolling it out and what it looks like from building the building because it does not look the same from one building to the next especially contextualizing it like you know I don't know if I could and and to me I the reason why I'm asking the question I think this is important is that I don't want you all to do all of this work but then we don't contextualize and operationalize everything that you're doing because it's so valuable and so I just it just made me think about the rollout and understanding the difference between three do you want the honest answer yes there is not a working administrative procedure manual in the district right now which is why you see a lot of the inconsistencies and so what Dr Kincaid and Mr Bella been doing is we do have the opportunity to buy press's version but they have been creating their own on the same side that we may still want because what press gives us is what is called an exhibit for all of these things so it's already pre-made they don't have to turn around and make all of these forms and documents so that might be an ask in the future we do get a percentage off but I just think asking them to do a whole nother lift yeah but doing it for but is a lot to ask but I will say they have kept an ongoing document of what is missing and if we buy those exhibits I think it just makes their job a little bit easier um but I think all of those consist inconsistencies you're going to start to see get addressed because we are going to have a working document and I think faith I think you would agree that having those as an administrator is incredibly helpful to contextualizing that across the district what does that mean okay well here's an exhibit of what that means and how you can use it and we're going to talk about three things that are very um still have a lot of I would say not a lot of context around in our district homework curriculum when you don't agree with curriculum and stuff like that so we're going to help take that expertise and to support student services I appreciate that forethought that's that's going to be great thank you I I did have section 10 loss of privileges school dances if you could just I didn't understand the summary of where that was going so this was some of the again language we talked about and um there's been the term social suspension that's been utilized in the past we've moved towards that more loss of privileges um and I wanted to make sure I didn't misspeak so that's why I was trying to turn to this document um but there was some request add in uh the overall concept of that when we have students that have been engaged in maybe multiple physical altercations that we now have events that may be coming up whether that's prom whether that's a football game or something to that end where we need to limit maybe their contact or access to that for a variety of reasons and so that was highlighted in here in terms of that loss of privileged language if you will but that's really the awesome the gist of it Okay so special circumstances correct limited okay what page are you on sections maybe I didn't uh section what maybe yeah um added language for attendance to school dance as well and lots of privileges that's all yep it's section 10 uh area a number seven it's in red um and it has been in practice in the past but there as Mr Bell mentioned earlier we wanted to increase transparency um this is not student is automatically placed on loss of privilege it would be part of a disciplinary procedure and if it is in um in place which a student a parent would know before any type of exclusion it's also for those students that may have failed to serve there's some other disciplinary consequences whether that was an intervention kind of based or hey I want you to serve an after school detention but it's really in an effort to connect and create that relationship with that a staff member or whatever that happens to be if you're not serving those things if you're constantly not in class if you're doing those things that are required a lot of resources time energy and support then there has to be an understanding that you may not be able to access some of those fun type privileges those could be school dances those could be again games or some of those things we've also had Community participation at our meetings which are some and it's great to see that people are still coming to those communities or to those um committee meetings so I just wanted to thank our community members that came as well okay thank you thank you so much for your time and yes thank you you should go home with me again on Thursday [Laughter] all right 9.1 action item approval of bills for payment can I have a motion please my left hand doesn't my left flipper doesn't work very well I make a motion to authorize the payment of bills in the amount of 2 million 373.40 as presented second Mr Saron hi Mr Gatewood hi Miss Johnson I plugger aye Ms simultan I motion passes 6-0 action item 9.2 approval of high school textbooks can I ask you a question about this one yes there was a resource and I put a note in my phone to make sure I asked about it before this came up and then I lost it do you remember which one it was there was uh some of the high school teachers were talking about talking about Newsela yes okay that's all part of a presentation that we priced that out and are offering that okay as long as we're asking questions for the motion I have one also um so what are we doing to follow up with again I brought this up earlier so what are we doing follow-up with how content uh junior high teachers are with with social studies curriculum because um from my conversations that I have I I get and I'm really ecstatic that we're using them as a resource but my fear is that it's the only resource so I'm just curious um we're talking about high school social studies what um what's what's the deal at the junior high level so the each of the Departments social studies science math they get together from all of the junior highs and go through that and we have a principle that works with each of those content areas principal Rainier is who works with social studies and they talk about what's going well what's not going well and then bring that feedback back to Shannon leaders our director of junior high and if there are if you're hearing concerns that we're not hearing that's a concern and I want to be careful right because obviously their voice should be part of part right and that's awesome right um and I don't want to sit here and paint it as oh I I know them I'm not going to pretend to know the majority of what people think I just maybe as a follow-up hey do you feel like you are the resource I think that would be a good question to ask them if that question is being asked then great and I appreciate that clarifying question was Newsela for the junior high in the high school so we've been using Newsela Newsela for quite some time at the junior Highs but this Edition is for high school okay all right can I have a motion please I make a motion to approve the purchase of a high school social studies textbooks as presented second Miss Swanson aye Mr Cerrone aye Ms simultan aye Mr Gatewood aye Ms Johnson aye Mr cloger aye motion passes 6-0 action item 9.3 approval of Oswego High School East High School Stadium scoreboard can I have a motion please I make a motion to approve the installation of The oehs Stadium scoreboard second okay and then I do have a question on this one too so uh how quickly will we be able to have a policy for who is in charge of monitoring scoreboards where's Jeremy so there is a okay so there is a policy but the admin procedure would be where that information would be present right now it's a collaboration between operations and Communications um when we reviewed the policy um there were some very um Antiquated information within that policy so we are removing uh some of the specifics and then that would be part of the administrative procedure but in terms of this process both Communications and operations are working collaboratively ultimately the approval will go through uh Communications and point of clarification you said monitoring scoreboards not the physical equipment but the ads that will be within it correct right thank you and correct and so and to clarify also so when we roll this out we'll have everything we need in place from a policy standpoint is that correct so the current policy is um sufficient okay accomplish this we are recommending some changes to the policy to in the long run put more checks and balances into um not only projects like this but um advertisement and that area across the board so beyond just Athletics as well as an administrative procedure so the appropriate administrators are seeing what is happening right so where's the money go that go to Athletics or does it go to the building or does it go to the district right that's another question but um I didn't give that one I just want to make sure that people that are you know given this task of of doing this I I also want to look out for their protection as well so that if something slips by and just somebody didn't know or whatever the case may be I want those people protected and and this is how it's going to work so that everybody's on the same page I hope that makes sense yeah the policy that this falls under is Section 8 which is Communications um so uh Teresa has very much been involved in this process so far but through the policy review she reviewed it also and is uh recommending some changes but then a much stronger administrative procedure once that is approved then we will have to do some work with our buildings not only administrative but also some of our club and activity sponsors and things of that nature so we do have some work uh to do ahead of us in preparation for next year but right now the policy as is does allow us to move forward up and into Ali's Point um I don't need the answer now um it's not going to affect my vote but I at some point that Revenue stream stream Street two that's exactly what they're going to focus on the administrative procedure and I did ask when that will be rolled out and you said um when did I asked when all the um uh staff will receive this administrative manual and when they will sign off on it so that it does affect the new school year that's fine I just wanna I just want it when you get it that's all it's definitely been a very I would say Lively conversation because there's been some inequities about where money goes when it's brought in and who uses it and who doesn't and all of that so they are definitely addressing it and I feel very confident that you will see that over time that the board will see not only the policy do what the policy is supposed to do and not list some specifics that were very Antiquated in there but the administrative procedure will have very clear guidelines of who can do what when so I make a motion to approve the installation correct vote we're at the voting level second miss simultane I miss Swanson aye Mr pluger aye Ms Johnson aye Mr Saron aye Mr Gatewood aye motion passes 6-0 action item 9.4 approval of chemical Supply purchase I make a motion to approve the utilization of our existing partnership with Source well cooperative for various custodial and maintenance supplies second Mr ploger aye Ms Johnson aye Mr Cerrone aye Mr Gatewood aye Ms Swanson hi hi Miss simulton aye motion passes 6-0 action item 9.5 approval of Oswego East High School in Oswego High School tennis court bid can I have a motion please I make a motion to award the base bid for Oswego East High School and Oswego High School tennis courts to Abby Paving in the amount of one million 641 thousand 775 dollars second Mr Gatewood aye Miss Johnson aye Mr pluger aye Mr Cerrone aye Ms Swanson aye Miss Simon I promotion passes 6-0 action item 9.6 wait I wasn't here last week are these both eight Lane tracks this is oh well 7.6 yeah right are we on tracks track beds yeah yeah so they're both eight Lane tracks right so they can host sectionals both high schools okay approval of Oswego East High School and Oswego High School track bid can have a motion please I make a motion to award Schroeder Asphalt Services in the amount of 952 92.50 which would include acceptance of both Oswego High School and Oswego East High School base beds and the Oswego East High School alternate alternates one two and three second Johnson aye Mr cloger aye Mr mistleton aye Mr Gatewood aye Miss Swanson motion passes 6-0 action item 9.7 approval of food service contract extension can I have a motion please I make a motion to approve the emergency contract extension for the 2023-2024 school year and to raise lunch rates by 40 cents to keep Pace with a paid lunch Equity tool second Miss Johnson aye Ms Swanson no Mr Cerrone aye Mr Hamilton aye Mr Gatewood aye Mr ploger aye motion passes five one action item 9.8 approval of 2023-24 building comp administrator contracts can I have a motion please I would like um just to make a comment before I vote on this I shared with the administration that I strongly feel that we do not we have not fully reviewed our building administrator in our School administrator contracts to present a more Equitable pay compensation Matrix and I have asked with the board with my board support that we continue to work on that across the district to make sure that we are making pay Equitable across the district and also I just have in the presentation that the administration gave they talked about a lot of changes moving payroll giving um various title changes and so forth is that part of this motion because I think that should be saved for when a new superintendent is here so I just want to make sure when we're approving this what are we approving the building administrator contracts are the building administrator contracts that is what you would be approving okay well I will ask that question on the next one then I make a motion to approve the 2023-2024 building administrator contracts as presented second I have a comment um so uh I know that this is going to be difficult for some and I get all that peace to this one thing though that really jumps out to me is reality versus kind of what we hear right and one of the things that we had asked for or myself at least was was ratios right and it's it's a very nuanced conversation and when we compare ourselves to other districts there's there's things we need to realize like we can look at a West Aurora where you work in a Valley View where I work which is much more administrator heavy we can look at a place like Indian Prairie which is not nearly as administrator heavy but then they pay quite a bit um and so when we get into these pieces and I understand your point um Jen and I'm certainly not going to argue with it but um when we get into these these places one thing and for the future and to your point that we need to be cognizant of is that it's difficult to have this conversation with our community because when they say oh look at this District or that District or this District those ratios matter and what what their paid matters and they have different philosophies to your point John by the way um and so I think that's something we need to reflect on um come July 1 as a board but the one thing that I do want to say is that I hear now more than ever from from staff is that they are being affected by the turnover like they see it not only their turnover but also the turnover from our assistant principals uh and and turnover from admin there has to be some kind of consistency and I and I want to implore us that when we do me ad talk uh July 1 that we have something in place to make sure that is a part of that I heard that from some of my other board members I hear it from staff and I think it's imperative um that that we talk about that but I also think that you're probably going to hear something about oh you gave this percent or whatever the it leaves something out of the conversation right and that is it's a tight labor market what do the other districts look like we have to look at that piece but I'm beyond that um you know sometimes that cumulative number matters also and we need to address a lot of areas in in our staff compensation so I don't want anyone thinking this is the end but do realize that probably in the Press it's going to be real easy to jump on something it's much more nuanced than that and that's what I wanted to say I appreciate that the other thing that I think is also left out of the conversation is the cost of living and Oswego is higher than the cost of living in Naperville and it's also something that we have to address right but none of these are consistent sorry go ahead call it a second Miss Swanson no Mr Gatewood aye Miss simulton aye Mr Cerrone aye Miss Johnson aye Mr ploger aye motion passes five one action item 9.9 approval of 2023-24 District administrator contracts can I have a motion please again I asked my question a lot of things were presented in Upstream there was a lot of discussion around moving departments under various administrators I'm not comfortable with that part of it I think that's something that a new superintendent should be fully on board with so is that part of approving these District administrator contracts these are district administrator contracts as listed with the positions and the salaries this is not departmental changes okay so the departmental changes that were presented in Upstream are not taking place at this time that would be something we would need to talk about in closed session okay Ally did you have something to say let's call it I make a motion any I'm sorry anyone else make the motion first I make a motion to approve the 2023-2024 district administrator contracts as presented second though and so I'm going to say the one piece right again is um this is this is us trying to um recognize that consistency piece I agree again there are some things that we need to take a look at as a board July 1 but I am hopeful that this will bring a little more consistency that's July 1 correct that's just so wrong aye Miss Johnson abstain Mr ploger aye Mr Gatewood aye Miss Swanson nope Miss simulton aye four yays one abstention and one no motion passes action item nine nine ten nine point one zero approval of personnel report can have a motion please I make a motion to approve the Personnel report as presented second simultane aye Mr aye Mr sarone aye Ms Swanson yeah yeah motion passes six zero second can I have a motion to adjourn I make a motion to adjourn all in favor all right motion pass
⚗ AI-reconstructed · cite from original above
like I said I got I've got probably six or seven million dollars worth of stuff that I wouldn't have to accomplish and in that short a period of time which is which is a lot right now at that Tiff only delivers about 530 000 a year and you can spend a hundred thirty thousand dollars really really quickly especially if you're doing you know improvements so um we you know it took us a long time to get Main Street and Exchange Street going we finally got that going but it cost us a 1.9 million dollars to buy that property and that that took that drug the tip balance down the next to nothing so um getting caught up is going to be hard I don't know that we would make it by 2028. so again I try not to spend much more than what I take in in a year's time you know we have we have a reserve so sometimes we go into the resort but you know that I I don't like to I don't like to live on edge because things happen you don't know when somebody's going to come in and say we want to develop North Main Street but we need Tiff help and I don't if I can't guarantee the Tiff help or I can guarantee it for two years or three years then you wind up losing a deal because we like to space that stuff out and pay them small amounts every year as opposed to one giant amount at one time because we don't we don't have the cash flow and that's just I think Ken would tell you that's just that's just good business sense to operate in that fashion okay yeah yeah mayor I have it that's sure maybe two quick questions I don't know if you have this information so you said it you're looking that Tiff is looking to expire in 2028 yeah and that would be 23 years no it's it's uh any any uh extension it's historically and I I've never seen it be anything but 12 years 12 years okay but the initial tip was 23 years yes that is correct so 12 and you're looking to go the full 12 years of can you cut it short you can't you can't it's all or nothing yeah it's all or nothing there isn't I'm going to do it for five years you know you could you could extinguish the Tiff voluntarily in that 12-year period if you wanted to but you know without I can't say whether that's possible because I don't know what the conditions will be you know sure uh three or four years past in the current ending time okay great and now the question was do you have any idea what the eav will roughly be if it was to expire in 2028 I know that's a another question I have no idea okay I can tell you that based upon my my understanding and the things that I look at the eav that we had in 1999 I think when this was first started is greater than what the eav is now oh wow yeah it's upside down wow but you think about what's happened to a lot of the prop for the longest time in 2009 The Villages eav was 210 million last year it was 171 million so we haven't even caught up to 2009 from just not forget about the Tiff just the village itself and this year that's that we're going to get the tax bills you know we just I just got the tax stuff today or yesterday we only we went up some but we are still I think it went up to from 171 million to 188 million or 185 I don't remember what it was but we're still not close to the 210 that it was back in 99 in in all back in 2002 2009 yeah okay so and every town is different you know it if you build a lot of buildings and you have a lot of housing take place the eav goes up we haven't we've only Built about four or five houses in the last 10 years so there's no there's no eav being generated unfortunately but that's when you live close to the Indiana border where you can drive three miles and pay one third of their real estate taxes what do you think is going to happen you know you just you can't build anything so you have to you know our economics because of geography is a lot different than monies it's a lot different than University Parks that's just those are just facts that are indisputable any other questions I have a I have kind of a little this is a sales tax one and I worked off it today I'll give it to the chairman and you guys can if you want to share it fine if you don't want to share it that's okay too okay as long as I did it I figured I would at least and it's sales tax is not real estate sold if you've got a lot of yeah that's true I mean yeah real estate tax if you're getting all your money from sales sales tax yes okay thanks Mike appreciate it okay Cheryl or there any other public comments okay uh next up is board updates any board members have any updates I'd like to share the only question I had I know Dr Kara sent out the questions today but I sent some questions again so I was just hoping Ken you could explain since we're on Village tiffs that if up closes their 5 million and money closes their 1 million is there a burden to the taxpayers so that everybody understands that because it is Tiff's understanding tiffs is complicated right so there is not let me just get so there's there's not a burden on the taxpayer actually what happens is as you know I've explained this before to the board and to the public and it is very complicated it really is but there is this EAD it's called incremental eav that is there and now that becomes part of the district's eev when a tip is created that incremental EAS is not part of it so it becomes part of that what happens inevitably is the tax rate gets lowered in our bonded interest fund which benefits the taxpayer so when that rolls off that eav comes over there and so you're able to take your debt payment because the board has kept that constant and you're able to spread it over more eav thus lowering it for anybody as an example of that if I had you know let's say I was owed a thousand dollars from from Dr Hall here and from one person now that would be a thousand dollars but now if Miss Roop and in became a business that becomes a debt now we split that debt to 500 500 so that's how this works it it lowers the tax rate in our bonded interest it will lower the other tax rates but there's other things with the working with the operating funds but it does there's a benefit to the taxpayer when that rolls off as long as we are when I say the board keeps that bonded interest payment the same or lowers it right because a couple people ask me the question you know is that going to cost me more money on my taxes and I said no but you know having that explanation hopefully makes it a little easier so so first of all did you buy those shoes with that thousand I owe you secondly uh it used to be the same time when you say we you are part of us it's not just the board so it's we thirdly how why is it so detrimental for a up versus any other Village and when it comes to the tips and what we do with the tips we can't live it's almost like we can't run the district without UPS tips but we can run the district without other people's tips and I think that's a decision that we all have to look at we often often what the philosophy is because here my role is to worry about the district up Park Forest monies role is to worry about their villages okay so my question is as I've always asked is when that if they want to extend it what benefit of that that is it to the district right that's why we brought up that money you know following up with them to close their 1 million which is just as important to move up closing their 5 million right but we've kind of talked about them together a lot because they're coming up at the same time so what benefit so we haven't we have an agenda item for this week at that time okay so we haven't I'm sorry I don't know what it is yeah um so we're talking um go ahead you do your board update I'll say the comment I actually wanted to make okay I just want to say that we are super excited that we are having our mentoring program is having our first young ladies empowerment event and it is this Saturday we are expecting about 90 young women and we're going to have different topics Be Your Own Boss Empower your voice and I am enough and we're super excited about this um the men they had one already and it ended up being a great event so we're hoping for the same for our young ladies and if anyone would like to take one there's some information on the way out um but I just want to say again I'm super excited that we're doing this and this is a great start for our mentoring program so and hopefully this will continue sounds great Sandy thank you yep all right I'm saying this because it's somewhat going to be talked about before King just have to do business and it could go under old business but however somebody asked me today okay when it comes to building an athletic complex how do you keep this how do you continue to push this how do you keep it in the Forefront and I said the best way to do it is for me to continue to talk about it and continue to express the importance because not everybody understands that half that's probably a good portion of teachers who are teaching today because one they became they wanted to go to school to be an athlete two they came back to teach because they wanted to coach and a lot of people don't understand the importance of Athletics compared to education most people look at it like oh School Adult the athletes will deal with athletes later um and I think that while I'm here on the board I will continue to push not that you all don't support but what I'm saying is I will continue to push with that because I know that we lose a lot of we're losing more and more students to other schools because of our athletic facilities now please don't be offended by this if you go to a place that's predominantly black and brown students usually the athletic facilities aren't that great and it's not because they don't value Athletics because a lot of them look at Athletics as a way out however they don't have anybody pushing for it they don't have the funding we can go to other school districts who may not be as good as we are but their facilities are much better now In fairness around us everybody's improving their athletic facilities except for Crete money High School whatever the excuse is whatever the reason is whatever the setbacks are I think I really think we need to start looking at how we value or not value our athletes and and the facilities that they perform in um it's again you all have been supportive but I want to continue to keep it in the Forefront of our minds because we talk about value we talk about property value we talk about retaining our students we talk about retaining getting good staff believe it or not if you're not in the athletic World there are a number of people who will believe that a school is good just because they have a good football team I've heard a lot of people say oh creative is a great school because we have a good foot they have no idea uh if you ask what's the test scores they'll say Mount Carmel is great Lincolnway is great they couldn't tell you what a test score was there but they believe the school is great because the Athletics are great and we have for I tell people all the time and I'll end with this Morgan Park Thornton Township High School is where I work I've worked at both schools the facilities are far better at Thornton Township High School but people and we have the exact same programs that Morgan Park has but because Morgan Park Athletics are so good and they've they've built a new stadium they've built a new baseball field and they've done all these upgrades because I'm sure their alumni probably give that that they're so much better because their Athletics are better and their facilities they're in suck really I think part of that though is because we're a unit district so when we're talking about priorities we have so many other things that you don't think it's because we priority people prioritize what they want I always say and I've seen it I don't care what anybody says school districts do what they want to do if they decide we just built a wing onto the high school that's because that's what we saw is important not because we didn't have the money not because we couldn't figure it out we figured it out we built it and I'm not saying it's bad it's it's I think it's a value to it but school districts do what they want to do what they see what people see is important that's what they do and I mean I have a friend his cars are important too I have another friend buying property is important so they use their money how they see what how they see fit okay thank you thank you any other board updates okay move on to administrative updates and I'll turn it over to Dr Carol um I was just going to reference I've got a few little items on your desk for you to take a look at um these are just some of the newest updates from our Communications Department the district is putting this out for registration we have these great little Flyers that are going out postal uh to start looking for our kindergarten registration as well as just reminding of our new enrollment so take a look at that and this is also the latest brochure on the high school we're doing one of these per building this is the latest one that's come out for high school our recruiters use this as they go to fairs and right now since this is hiring season this has been very important for us to get these done and out there into people's hands so anyway I just referenced that for you the other item each of you has a little bundle this is your little gift package as you are aware excuse me where is mine as you are aware we started an alumni webpage uh alumni newsletter which I'll be sharing with you later on this evening but one of our promotions for getting this out there is we have a gift item for the first hundred folks that signed up for our website so we've got about 2 900 users already that have signed up so we've had a good showing on this so we're giving each of you uh just a little goodie bag for yourself as well that we had so it's only the 93 next 93 people who sign up get him or we still get them the first hundred got them okay so you're 107 yeah yeah so anyway so we're seeing some good results from that um and we want to certainly get that up and running we've got several class reunions that are out there that we're trying to help promote and socialize on social media and we're hoping to get some traction on that as well very shortly we're going to be opening up our donors portion of that on the website to again to help have money come in for a variety of topics could be the athletic Stadium it could be for other kinds of projects it could be for ELC all sorts of things so um anyway we're looking forward to having that come out as well and Karen I do know that you're also supporting the event that's taking place this Sunday at the high school where one of our alumni coming back Matthew lippman to perform a concert and the creep Women's Club has organized it with the symphony and I'm sort of their contact of who they're supposed to go to just because I'm on the Women's Club and they're just thrilled that the school has helped promote it helped it make it a smooth transition and it's a free concert they're just going to ask for donations so this young man um is is the epitome of his profession so if you're not doing anything Sunday afternoon at four o'clock come to this concert and they they said thank you very much for all the help that you've given them because I know they were talking to you about how to how to get it on our website and how to do different things and they've had great response from it so thank you oh I'm payoff as we're beginning to really you know get the message out there about what a creek District we do have not can I answer one question regarding the Flyers and brochures that you're looking to send out and you mentioned the Early Learning Center and I believe it was 129 that grad this is graduating out of that program yes yes so there's going to be openings so how do we get the message out how were we going to look to get the message out about these openings there um I mean you're looking to do a similar thing I believe they've got a waiting list already okay it self-promotes itself okay honestly okay and it's never been a problem trying to find people's slots okay so let's make sure we get those spots filled yes all right thank you we've got two items under superintendent's report uh the one is just I think our continued discussion on tiffs uh extension I know a lot of tips and many of our communities are coming up and there's been an interest well we've had an interest in some of our communities in asking us if we want to um extend that so we thought it was a good idea especially as you heard tonight to have that conversation I've asked Ken to give some a little bit of an update uh perspective on this and then you certainly can share your inputs on your thoughts about extending them or not extending them thank you Dr Cara good evening under board public um I've done some research on tips and I think people sometimes are wondering where I'm getting numbers are so I wanted to share a couple things not only with you board but also with the public on numbers because again my concern is what benefit is this going to have for the district and then I want to look at is what benefit have Villages received on tips okay so for those and I'm doing this purposely just to let everybody know there's a website that you can go to that is under Will County that lists out all of the tips all right and it actually has the historical data all the way back to 2005.
⚗ AI-reconstructed · cite from original above
excuse me John you said this is the third floor this is the third floor from the auditorium if you're going up the ramp take a right and then on your left is the auditorium on the right there's a stairway that leads up to the third floor here so you've probably never been up there don't don't feel bad people have been here 40 years have never been in pretty good yes Mrs Fitzgerald before we start is what do you mean before we start I mean before we stop the mezzanine um is this the space we just redid for our I.T people like volts okay so um so 10 9 11 12. so most a lot of the work that we did ended up over here if you look right in here what we did we pulled all all all brand new uh cable fiberglass cable over to here for a new backup server in here and that's going to remain so all that work wasn't for naught and so we're doing that's all still here we put a door here that servers in here so we will still be utilizing you know the equipment that we targeted for that space up there so it wasn't for for not for waste so it was and it's something that we needed as a backup so that's where our backup service going we all the wirings pulled we have the servers and all the equipment to put it in place which we'll do this summer so we're ready uh what we need for that the only other thing we have to do is have its own air conditioning so we got to put a unit up on the roof for that which we'll do this summer that's a minimal amount of cost for that excuse me John a second uh Mr Cirillo yeah thank you Leo for you um and I think I just answered my question I believe this is where the programming yeah these are all the program that's going to be the programming Department up there uh I'm not going to look this side of the room anymore Mrs Fitzgerald yes the dollar signs are flying through my head so I didn't know if part of the program it was if we had a press up there where we were pretty is all of this in that budget this is almost all done okay no I meant this whole thing this whole thing is almost all done no this whole thing this whole thing do we have the money to do this okay the minimal amount of money for all of that okay yeah we have to put up some you want to put that on the side I'll show you so this is all wide open now except for there's a wall here it's a blocked wall which we will take we can take down this April vacation we have our block block knocked down wall man that comes in every vacation knocks down the wall and uh he's coming in that's Sean you know Sean Patrick every time we have a wall to take it down he comes in and knocks it down for us so he's going to come in and take that ball down for it so it'll cost us whatever we pay him for three days of work and then these walls here are Carpenter on staff will build these walls and put these walls up Mark who does all that he's already built about three walls in the last two weeks so he'll come in and put all this up so we'll just be the material of about two twenty five hundred fifteen thousand dollars and then we'll have then there's some electrical work and some safety stuff to put in everything and all that and our in-house electrician and the gentleman that our retiree Charlie's uh who retired last year from the lexical has been helping us doing we pay them by the hour he's been with us since last summer doing all our electrical work so he'll come in and do that until it's all very minimal cost and we have money that we're trying to utilize that we have to spend in Esser and that's the money we're using for a lot of this stuff so that all get done that'll take care of all that this room already exists this room is just taking another wall down and then that exists of course you know painting we have a painted a soundboard that's been doing all this painting for us so we've been we're well on our like this all has to be done by the middle of May because this apartment events coming into inspect it so all that all of that work will be done it's not the biggest job of all on this print really cafeteria meet all the guidelines for a cafeteria so um to ensure that we include everything that we have to meet state regulations to the town of Andover homes superintendent is that going to be a full function calf or is it going to be uh the food going to be prepared upstairs or brought down refrigerator and freezer and its own staff well totally little stuff we'll have to split up something we may have to add additional staff of course but the cafeteria budget is separate from our from our operational budget so it should sustain itself in terms of costs right now we have quite a quite a few dollars in our cafeteria budget which we're going to utilize the money we have in our cafeteria budget right now this is quite substantial to do this most of this project so we we've got the funds to do that okay or any of our other budgets uh not even Esser but we may have to tap Esser a little bit but I think the majority of the money will come from our leftover our cafeteria budget which is very healthy right now okay back to the mezzanine called the mezzanine so the mezzanine really we've built this wall this wall is built we've kind of we're cleaning out the biggest problem now is trying to find storage space for a lot of the we've got some equipment that we bought to do this new TVs and other things this summer so we're looking we've got to find a space to put some of that stuff some of it we put it over here so if we physically clean that out we can put this wall up in this wall up and then the electricians electricians are up there now doing the electrical work to get that project ready and uh we've got a I.T is going to do the I.T I already talked to Jason he said it was an easy job Mr Cirillo and all this has to be done by John all this has to be done by May yeah for just the department of Ed comes in just just this side has this has to be done by May 15th because that's the one classroom so that is our main focus these will be framed and everything but we won't have thank you uh you know walk-in ready but this will be where we're going to have our TV our alarm system uh we got to put in uh we have a sprinkler system already but we have to move a couple of heads and we have to bring a Sprinkler Company and do that a pipefitter to do that or but it's all been scheduled and it's all ready to go so okay yep the next one please it's not list what is it it's uh so this one here is what we got the capital skills money uh we got a grant to do this these projects here we are revisiting these projects um one is the addition that's behind carpentry a behind carpentry over here and the other one behind the old carpentry shop this is a freshman shop so I think at this point we're looking at not doing this project here because I think Luke's we won't need the space in lieu of that we want to take the funds and build that future landscape shot but until we get the numbers until I have to finish drawing do we have firm numbers my my feeling is that um we don't have to do this space here we're still finalizing that because we'll have four between first floor and second floor we'll have four new classroom spaces on that Edition plus we're going to have some classrooms based on the next drawing I can show you but this was supposed to be another section of building we're going to put on I really believe we won't have to put that section on to do at least to build the frame put up the frame for this this building this building and the one that's going against uh Jim which is the next drawing Mr Cirillo yeah uh John quick question and I know we're going to be put into programming on the other side of the building are we ever going to plan to keep that program in I.T in close vicinity to each other we have so much related to each other yeah uh we could I don't think it's necessary because they're they're really programming is um I don't think they have to be side by side there's no reason why if we had to if we wanted to bring them and have them do look at doing some Hardware projects and stuff we could bring them down to it schedules sometime down in I.T but there's no reason why we can't look in the future I hate to start making more changes like two years from now but I think putting program there was a long-term solution we weren't looking to have to move them again because I think we can move kids down if we add to a lot even a lot of the hardware knowledge that they meet in programming we can bring instructors I.T instructors up there up to this uh programming space and have them take the computer apart and do some other Technical and if we have to buy some small equipment or tools to that there's no reason why we can't do that but we can make we can adapt that I feel comfortable about that further Jake can continue John please what's the gold nugget of the whole project right here is the uh Aviation Space right here so this is the building that's going up against the gym space so this is where we're going to this is a 40-foot garage door right here that oh our the 40 or 30 I think it's 40 foot a garage door here that opens in one piece to be able to drive airplanes in here where we'll train the kids to repair and work on airplanes right here and then there are possible classrooms all around here I don't think we need two classrooms so we got a math classroom here math classroom and this can be another classroom as well here and this can be the related theory for the aviation program so we're also expanding our garages out there which we haven't seen yet there's we're adding on to those garages out there uh that we're going to make large enough and put a large store in front so we can park the airplanes we have under under a garage and then we can drive them over here when we need to when we need to work when we want the kids to work on so they have space so that's the future so this building here is going to be partially masonry and partially metal so in order to save costs we're going to have first six feet will be brick that matches our building and the upper part will be metal that is aesthetically attractive to meet the rest of the building I want to make it I won't let up with us and make it look uh that belongs there but we'll also I'm going to try to do it so that we can brick veneer someday if he's decided the metal with it which I really do I I think we'll find and it'll save us an enormous amount of money going with the metal building on that part of it which worked great for a hanger space to teach airplane space and that'll help us conserve some money so I think we'll be all right okay anything further any further questions you have Bill Mr Mr Tower so John Aviation will let the um grades nine through twelve yes exploratory yes and how many students do you project would enter that program well um somewhere when the program is totally fully full somewhere between I'm suspecting around 16 students 60.
⚗ AI-reconstructed · cite from original above
okay so so something the board should really take into consideration is the term of the lease and then also because we're we've negotiated with the developers say the scenario presented itself and then we're tied in at market rate whatever the market rate is at that time right so it's not like we're generating or we're getting we're reassessing the property how does that work so this is all it's this is all negotiations um I can tell you what's like standard I mean so in terms of just general for leases two things a ground lease or Housing Development is pretty rare um that a lot of developers will not touch it because they essentially can't make their profit off of it and also too one thing to think about and this is probably going into like way too much detail but when you a developer essentially is going to get a loan for their cash and for their construction loan um a lot of lenders are not going to loan them prop money on a property that they don't own it's just too risky for a lender so I say all that to say that um it's and maybe I should not have used that example but it's quite rare to do a ground lease for housing specifically you can do ground leases for other things but for housing with a developer the reason why it worked with this other school district was just the developer it had its own um Capital funding source and so they didn't have to go to an outside Source but that's pretty rare um and so um with in terms of your your question itself it's all up for negotiations and so one example is the the lease that I'm that I was referring to for 65 years um it essentially starts out really low um and then there you would negotiate annual escalations or maybe it's five-year escalations or ten year escalation this is there's no like one standard rule you can it's all negotiation um and so you would in this case for the other District at 65 years they start really low and then um every year they they escalate up and the reason behind that is like when you're first starting to rent they're literally renting dirt they have no income they have no revenue from the the um housing units so it's like they can only afford to pay so much but the end goal is that essentially over 65 years as we all know housing costs continue to rise and so they will have more Revenue to be able to pay um for for the the land um another thing and was another school district they did it wasn't a ground lease but they did a lease of the actual building so it was a surplus School site that they leased to another school um and um this one was interesting because this is all negotiation and we had to fight hard for this negotiation but the district succeeded um in the sense that they built in um it was a 30-year lease of the building and they built in a 10-year Market adjustment um and so that's a way to do it where you know you could mostly just say it's an annual escalation and it just keeps going until but every 10 years or however much you want you could build in and say okay at the 10-year Mark we want to reassess the market it's risky though because if the market goes down which right now in a down economy then if you reassess then you could potentially be lowering your income however though there could be payoff because if the market is high and your annual escalations are say two percent but you know in the past five years like we had like serious inflation so then it could go higher so there's a risk on both sides um but all of this is not one size fits all you just have to have a good negotiation team on here and that was one of my questions yeah in the development agreement can you phase in different you know escalations it's all yeah I'll say this um your traditional if you're thinking of traditional developers um they are a lot cleaner they don't want the risk they won't like they're pretty like cut and drive like this is where we're stopping um if you get into some non-traditional users that's in the in the case the examples that I'm giving you these were all non-traditional users and so they were a little more flexible um but it's still something to take into account I was just going to note when you're thinking about a lease there's some there's some things on the other side to think about too so I think folks normally think well you know this is the way that we can keep the ownership of the underlying land which is going to increase in value in all likelihood over time right so that's a that's that's a great benefit potentially but on the flip side of that right if you're doing a lease of the facilities for example um like to another school or to a church or another non-profit you know there's there's the cost of Maintenance and it all depends on what you negotiate right who's doing upkeep of the security system and the HVAC and you know who has the secretary out front and um you know if a pipe breaks or the or there's a leak in the roof those are all you know potential liabilities for the district um there also has to be someone that can administrate the lease over time right ensure that you're receiving lease payments and that you know there's not a default or someone's not late on making those payments and then there's the additional just like General like liability right you still own the underlying land someone else's you using it right so we have Indemnity Provisions that we work in on the legal side but if something happens there in all likelihood they're going to sue the district too right because you own the underlying land and so that's just kind of kind of one of those additional risks that you think about on the flip side when you're still the owner of the property that's really true and then the last thing I'll say and this is like truly far in advance because we're not there yet you have a lot of steps you have to go through to even get there but a part of what our team does is if there are proposals that you're considering we can analyze those and essentially complete like a financial analysis to say what is the present value of the cash now if you were to sell right and if you were to sell the property this is how much you would get for it and what's the present value of those dollars compared to receiving small you know obviously it's going to be smaller amounts right so you receive if you sell it's one upfront lump some cash payment versus if you lease um you know it probably over this the span of the the lease will be a lot of money but you're getting it in smaller increments and so that's a part of the like how do you weigh your options and sometimes school districts say well we have an immediate need for the for the funds and so we really want to do this or sometimes other school districts say you know what we really just want we don't want to you know we would rather keep it and we're fine with getting it so it's just a part of um you know analyzing what options are on the table and then I'm probably getting ahead of myself but I know when you increase the density within a zoning area you usually have an environmental impact report and in this case we're going to see that with all the site at what point and I mean I know they they're pretty costly so at what point do we um is that something we still can negotiate with the developers that's something the school district's gonna take on yeah so that's going to depend sorry I'll start feel free to fill in um so that's going to depend on what you ultimately decide to use the property for but in California we have sequa which is what we look for normally when identifying that's kind of one of the laws under which review has to happen from an environmental perspective anything considered a project under sequa has to be reviewed right so there's some some level of environmental review under the law that has to happen now a project can be something as simple as disposing of the property so for example if you decide that there's a property that you want to sell we're going to address SQL within the display position documents there there are all kinds of exceptions for example if just the name of the entity that owns the property is changing but no physical change happens then you then the district doesn't have the obligation to do the expensive environmental review at that time but say for example it gets sold to a developer and they're going to build you know 60 units on the site or whatever it is they they will have a SQL obligation um in all likelihood that they will have to do the most extensive type of secret review depending you know because of the magnitude of the project um but you're right that every change in use or thing that's considered a a project that's the like technical term under sequel has an obligation for for that changed user to do that review um so we'll see that and and the the level and the expense of the review just just kind of depends on um what the project and the new use is yeah and then the only thing I'll add to that is 9.9 times out of 10 that um the time and the expense is borne by the buyer so um unless you as a school district were processing your own entitlements and unless you were um changing the use for your own potential internal use um then there's I've never seen a school district like we would you would have the developer whoever the buyer is pay for that manage it and take on that risk that's not a risk that we would recommend you to bear um that's something for example when you asked earlier about like why didn't we do like soil studies or environmental review it's it's because you know the like a developer for example that's what they're going to do during their diligence period they're going to do the review of the site to identify are all these conditions environmentally what we need to be able to do our project and you're talking you know 30 50 60 70 000 sometimes worth overview that it just doesn't make sense for us to recommend the district to up front when when the buyer is the one that's really going to take on the risk of ensuring that that site is feasible for what they need thank you let's um let's see if we can move on to hear the presentation for the remainder of the site and um maybe think about some of our saving our questions until the end of the formal presentation okay so the next site is Ellington Elementary uh this site is going to be uh really similar to Center Middle School so we'll go through this one fairly quickly um Ellington Elementary similar to Center this is located in unincorporated um Los Angeles County so it's under the jurisdiction of the county um it's in an unincorporated area of Covina known as East Irwindale um so this parcel is 8.55 acres in size um and it is located south of the highly concentrated retail on Azusa Avenue the property is adjacent to a mix of single-family homes as well as University District zoning featuring some moderate density to mixed use and essentially a mixed use uh property is a as a mix it has residential as well as commercial together combined so that's what's called um it's bordered by low density on all four sites they're single family homes on all four sides and this their streets that are separating the site from all existing uses and so again very similar to sense to Center I won't spend too much time on this um it has the exact same zoning of a16000 similar to Center this site is proposed to be rezoned by the county to R1 single family residential and it has the exact same Landing designation as a Center Middle School of Public and semi-public and then here um the key findings are exactly the same because again the properties are both within the county jerks jurisdiction they have the same exact zoning and they're both uh planned to be rezoned um likely by the end of the year so that's Ellington Elementary School so moving on to our third site this is the former Sierra High School this is sort of the outlier here because this site is located in Glendora so this is the only site that is under the jurisdiction of city of Glendora so the first two again were LA County now we're moving on to our second jurisdiction of Glendora and so this is once again it's one parcel and it's 9.07 acres in size the property is located in a primarily low to medium density area which is a little different than the prior two sites those were primarily in low density so this has some medium density which medium density would be some multi-family use versus just a single family use um and so there's multi-family residential to the south at low density residentialists to the East and then north of the property and it's bordered to the West actually by unincorporated County Land which was uh important to note so Dalton Park is right across the street and that's owned by L.A County I'm immediately to the west and so uh the Zoning for the property um this property is already zoned for single-family residential so it's really the third site that the jurisdiction has already said we want housing here um and so the property is currently zoned for our one single family and it has a land use designation of Civic institutional it's very similar to the public semi-public that was designated in LA county but essentially the name is just different because it's a different rule book that we're abiding by this time from Glendora and so um I did mention at the beginning that um this site is listed as an opportunity site um and essentially they have it listed as site 49 to be specific within their housing element and as I mentioned when the cities and uh jurisdictions get their Arena allocations they are required to identify and count up the properties of this is how we're going to meet our numbers and so they have identified your school property as an opportunity site in their housing element and in the housing element it identifies that the property could support 43 to 54 dwelling units and so they are considering obviously single family because it's already zoned for a single family and so we did have again informal conversations with the city and once again the city had said oh yes we knew the school district was looking at alternative use options and we really want to see housing here um obviously that's indicated by the fact that they have it in their housing element already um and so the site is zoned for a single family but the city mentioned that they could be open to a potential denser option but obviously nothing is guaranteed because it's already approved for single family um and so one thing to note um this is a little different than the other I'm the center in Ellington is that um even though the zoning allows for a residential um the land use designation which is a general plan is Civic institutional so any change in use away from a Civic institutional use will require a general plan Amendment which is a longer detailed process but that would be borne by whoever the end user is more than likely um I mentioned it's in the housing element and then the city did or yes the city did note that any residential development should be consistent with the surrounding area which is no surprise there okay so now these next three sites are the final three slides sites are located officially within the city of Azusa City Limits and so the next three will be again under Azusa City jurisdiction and so the first site is Mountain View Elementary this property is once again it's one parcel it's 8.45 acres in size the site has immediate access it's right as you can see in the photo right off of Interstate 210 it's surrounded by single family residential to the Northeast and South uh what was interesting here is you can kind of see it in the photo but to the left um on the property um it is bordered with light industrial usage and so there's different uses such as Iron Works welding um and um you know uses such as like a highway improvements contractor is located there so the city has designated the area to the left as light Industrial um one thing again as we already talked about is that when you're looking at potential uses it's important to see what's in the surrounding area so when we saw this site the first thing that came to mind is oh potentially could industrial be a use that the city would approve there um we heard loud and clear that the residential is the highest need for this area and the site and so the city would like to see some form of residential on the site here and so um in terms of the Zoning for the property uh the zoning is this is the same zoning that's going to be for the next two sites as well everything in Azusa is going to align with this zoning but it's zoned ins which is for institutional slash school which again makes sense because it's a current institutional slash School use um and so the ins zone is applied to sites within the city obviously that are reserved for public facilities such as private schools meeting facilities libraries government offices things of that nature and we have some of the permitted uses that are listed here what's interesting to note is that um in most zoning districts you have a permitted use that's already approved to be allowed for and you don't have to go through the formal you always have to apply for permits but you don't have to go through like the long in-depth process but because of the very specific ins and institutional School use um any permitted use does require a zoning clearance to make sure that you are in fact using it for under the ins allowable Zone and so the permitted uses include parks and playgrounds office and utility facilities very similar still even though it has a different name it's very similar to the uses that were allowed in the other sites again they have a different name because it's a different jurisdiction but it's essentially with the same end goal and then the landing designation is institution school as well too for this property again because you as the school district are the owners and then the key findings here um are that um as we mentioned it's the institutional School use so if the use were to change away from an Institutional use then it would require a zone change as well as a general plan Amendment um and as I mentioned the properties adjacent to both residential and light industrial however what we heard is that residential is the greatest need for the area and once again any form of development should be consistent with the surrounding area next up is Powell Elementary School as I mentioned these two sites we can Breeze through fairly quickly because they're essentially the exact same zoning and the exact same designation so for uh Powell Elementary School um the property is comprised of once again one parcel 9.14 acres in size the property resides on the very far eastern border of the city of Azusa but it still is within a city as zoning the site is bounded to the east and south by unincorporated Land once again because it's on the very far border of Azusa City Limits and it's located in a primarily low density residential area and has single-family homes to the east west and south the property on the North however as you can see it has larger buildings up there but to the north there are multi-family two-story Garden Apartments and so again that provides a general idea in terms of what likely uses would be approved there and so um once again it has the same ins institutional zoning we went through uh what is allowed there um and what um uh the the use designations allow for and then finally the findings are going to be uh very similar because it's again we're dealing with the same city we're dealing with the same zoning and we're dealing with the same land use designation um and so similar to Mountain View any change would require a zone change as well as a general plan Amendment as well as um any change in use should be um you know consistent with the surrounding area which we discussed with single family as well as multi-family and then the last sites last but not least the Slauson Middle School so once again this property as I mentioned is located within the city of Azusa so it falls under Azusa um uh jurisdiction um and so this property is 9.43 acres in size and it is um a mix of low density and medium density homes and so you can see it's a mix of different density uses but it's still located in a primarily residential area one interesting thing to note is that the site is one block from the commercial Corridor of San Gabriel Valley Gabriel Valley um excuse me Avenue commercial Corridor however it's still primarily in terms of the Amelia adjacent uses in a residential area um and then for the zoning as I mentioned it's the same as before we're dealing with institutional School zoning institutional School land use designation and then finally the key findings for this site um once again are the same as before um and also what's interesting to to note here is that the property is located right across the street from Memorial Park uh which is owned by the city and so the last and final slide here um is just some of the the key findings and just a summary of sort of everything that we've discussed and so um on each of the slides it did identify what the potential alternative use options were and then it also identified what the highest and best uses and once again the highest and best use is solely a matter of what is the probable use that's going to provide the maximum Revenue to a property owner and So based off of everything that we discussed in terms of the land use designations meaning the zoning and general plan in terms of what would be allowed there based off of the market conditions which is inclusive of the Arena allocations as well as every jurisdictions uh dire need for increased housing stock as well as um the informal conversations with the city and county planning we have determined that the highest and best use for each site from a pure Revenue standpoint is the development of resident mental housing and that is because and you can see here so the proposed Zoning for Center and Ellington is aligned with the highest and best use this the city or city the county in those instances is already changing the use to housing there um as we discussed the former Sierra High School the current zoning already aligns with the highest and best use the current zoning is for housing and then the current Zoning for Mountain View pollen Slawson as we mentioned is for institutional school so obviously it does not allow align with the highest and best use in a general plan Amendment would be needed um and so one thing to keep in mind um is as we said um in terms of the alternative use options each of the properties can still be used in their as is condition and when we say that it's even though jurisdictions and the state are pushing for housing as I mentioned they cannot force any sort of development on a on a property owner and so when we say that you as a property owner then essentially are limited to what's called buy right development and buy right development is uh development that fits within the current zoning and the current land use designation um and so with that the buy right development essentially for three of the properties is housing and the buy right development for the other three how the other three properties is some form of institutional School use and so you're limited by that if you um wanted to stick within the buy right development and so because of that each of the properties could be used as I mentioned in there and as is condition for example to be repurposed for district priorities or District uses in that and that bullet uh when we had our first Surplus uh property committee meeting um at the end of the of the meeting uh question was asked to the committee um is there any thing that you would like us to bring uh to the next uh meeting and so they did ask uh they did ask us does the district have any interest in the properties um and so they wanted to hear what is our stance like dude are we looking to use um those properties so right now something to consider um that would be a benefit possible benefit to the district um and again not to say this one or this one or this one but here's a couple things that we do know Sierra High School um is not big enough for Sierra High School um and so one possible use for a property would be to provide Sierra High School with its proper School um Sierra High School as you all know is smaller in scale and so it could be Sierra High School and possibly something else another thing that we know is that we were granted one of the largest uh community school grants in the state of California and so another possibility as we think about the sites and what the what the district might be interested in um is some kind of community Center professional development center that we can couple with another thing that we do also know is that we are constantly um challenged to find um spaces for meetings and trainings um because we have very very few and so as we think about the needs of the district in terms of conferencing professional development model classrooms you know those kinds of work things and the fact that we're about to embark on this journey of Community Schools maybe a site for Community this is very loose like a community and Conference Center uh where we might have um some district-wide uh benefits to the community as we're thinking about Community Schools and and services for for our community so those are just initial things um again eventually we're going to get here but just to plant the seed uh for the board to consider that we might have some immediate uses uh for uh for some of these properties and those are two possible real real possibilities that would benefit the district and the students and the parents in the community learning that have you thought about the um adult transitional they have a very small portion right behind um Magnolia Magnolia yeah and you know they have a little space there where they play or you know hang out it would be nice if they had a bigger area to play in and more space so that can be divided with something else yeah and these are again yeah just super preliminary conversations but I know one of the things that we have heard along the way speaking specifically about the mhcp the Magnolia adult transition program um just a a question should they be with other adults and so again not this is super preliminary but if Sierra High School were to get its own proper school well guess what we have there we have the adult school and so is that a is that a a match right would that be a match that adults should be with adults um so again super preliminary but yes to your point I think that that is definitely something to to consider and they also they also do not have any parking they don't have any um handicap parking at all it's they're on the residential yes I mean I said they had a parking lot just a couple questions in response to your your comments when you say just so that there's Clarity when you say Sierra High School there are potentially two properties that we're referring to when we say Sierra High School but you're you're speaking of the property on Gladstone Street no so I'm what I'm what I'm saying is that Sierra High School that's on the old Gladstone Street property Elementary I know I'm Gladstone Street so the current the current the current uh Sierra High School where it's located that property and where they are located and the way that it's divided up does not house Sierra High School properly and so we have six properties that were looking at would it be a benefit for one of those properties to give Sierra High School its own proper school maybe going back to Barranca and I'm you know again but but that's kind of what we're we're talking about so because in response to that I this is this is probably and I may be saying this to myself more than I'm saying this to you um because of the the seat that you did not hold um at the time when when we made that move but that I want to challenge us as a district to to be more thoughtful into the future because if we just a couple years ago moved Sierra High School to this campus and added parking lots and did all kind of other construction pieces in order to make that feasible for for Sierra High School to now have a conversation where we're saying that the property that Sierra High School is on is not feasible for where where Sarah High School is is that that makes that does not that makes no sense to me um and so again that's less to you and more to me because I was sitting at this seat when those decisions were made and so even more of a reason why as we're looking at these things um why I I just want us to ensure that we're really thinking these things through because that just causes us to incur unnecessary expenses when we're we're moving things multiple times and just want a clarification just so that we we're all on the same page as a as a reminder where Sierra High School is at is also the adult education center right so it's it's it's basically two entities on the same property so the adult education center not Sierra High School got a new parking lot um the what would be that the East Side the east side of the property where Sierra High School is housed that portion of Sierra High School um definitely is not the most ideal to house the way that you know they should run and so I just want to just want a clarification on that there are things that the staff there and the teachers there um have to do in terms of their rooms and their sharing in the locations where they're at that if they were on a campus that afforded those things it would be definitely more ideal I I kind of understand where you're coming from um Adrian but I but I also understand that um because the the traffic even with Gladstone Elementary that was there was horrid teachers didn't you know didn't know where to park parents and so forth so the added parking lot was actually a benefit I I feel and especially because of the adult school and kind of in conversation here we're talking about you know moving Magnolia the adult transition like for them to be with other adults which makes sense for the parking lot to be there as you were speaking about Sierra High School with this proper school I was thinking of um the options right of the sites that we have just in consideration to be able to um to give the students a PE building and so forth right something that they normally right now don't have they have to change in the bathroom you know they don't have lockers so it's it's so I see that potential another advantage that um you said that we have as well with um the properties that we have spoken about today is a you know through the committee School Grant and so right away I you know when you said I thought Community Resources right Community Center conferencing and I mean I can't share what location I'm thinking about but I'm thinking um ahead again because asouza uh city is actually on a really good resource rampager and they're developing all these resources and so forth and maybe possibly partnering with the city in that aspect on how we we both can provide right the resources to our um or Community this is our community their you know our parents is is their Community as well and so being able to partner up in in that way with um the community school grants is uh again I'm we're not looking at sites we're not naming any sites but being in partnership with the city on on that yeah I think I think that to a board member Greer's a point um one can easily jump to conclusions and say well Sierra High School is only 200 and so it makes the most sense to go to the smallest site if that's what the board decided right but there's so much more that goes into that decision uh you heard a lot today in terms of zoning and plans and all that but then on top of that is the condition of the six properties right and so we've been asking a lot tonight about how can These funds be used and so that's another I think as we think about this in a more comprehensive Global manner these are things that need to come into play as well because although it seems at this site and again I don't know we're going to discover this as we as we go through but these are things I think that we need to consider as if we do land and then and the board probably has more ideas but let's just use these as as examples I think those are other things that we need to look at as well because not these six properties are not equal in terms of their current condition um what we have invested in in those properties recently versus not you know for a very long time right those are all things I think that we need to consider as we're making these decisions um to look at it in a more comprehensive manner to say okay because of x y z although it seems as if this but because of all of this it makes more sense you know this you know um the other day I had to go to to Pomona to go to this office and it takes me to this place which is the mall and then what is it Pomona Unified School District I'm like they purchased a mall have you seen that yeah and in there they have Community Services they always sewn all walking around trying to find where I was going room 106 what have you what is my walking I'm going through the um like a wellness center and then there was like the wet program right mental health office and it was like really really neat I guess they even the show was still there but they had like doors there I guess that they must spend a lot of money on that but it was very very nice and uh the lady said it was so easy for people to find where to go they all went to this mall and all their resources and hope I mean they'd be great if we could partner with with the the city and and make it happen because it was and there was all kinds of people in there you know children adults and just I don't know I I found it really interesting I was like wow how did that happen but I guess you're familiar with that but that was that different hospital that was very nice I just want to say that um just having a social services background I think that you know a partnership with the city would be ideal I think that we should explore all those Avenues um because this is going to be a one-time opportunity for us to really deliver to the community and the students and I think that we really need to look at this you know with with the microscope and really um you know come together be have an open mind and um I just think it's a really great opportunity for kids our future students and um a partnership would be great because we could look at state-of-the-art community centers you know that are already moving in that direction but we definitely um what board member Greer said we should think about the future uh Mr Ortega I have a couple of questions our uh is the district in process to conduct an equity audit with specific focus on programming and Facilities I'm not currently no is that something that we can discuss at a future meeting of course and then um my comment around um vision and priorities is I'm wondering what um we've heard the jurisdictions priorities around housing we heard that loud and clear and have had a lot of information around housing I'm also interested um to know what the jurisdictions and primarily Azusa city of Azusa what its priorities are around Green Space and Recreation and youth programming and I know a couple of us have talked about youth programming and maybe non-profit partnership as a way to provide a comprehensive Assets in the community so I'm interested to hear more um visioning and plans from the city and the other jurisdictions around those items and um going back to slide 10 one of the beginning slides talked about um the Housing and Community Development Department or Housing and Community Development Department the affordability levels of the housing units um how is that determined and how is that how are would any of those affordability requirements be imposed on any of the jurisdiction yeah so uh hcd and the uh will go through a um I think it's probably one slide for that so hcd yeah it's a long process that they go through but they basically study just demographics they do population surveys um and they at a state level determine how affordable the units need to be and so essentially I don't have the specifics for each jurisdiction in front of me but I do have for example um Los Angeles County um and so for LA County the total uh was is 812 000 units that are that are required and again the 1.3 is for the region 812 000 and then they break it out in terms of 217 000 are very low income 123 000 need to be low income 131 000 need to be moderate income and then 340 000 need to be above moderate and so they break it out based off of What's called the area median income and then essentially there is within the area median income every county has their area median income which is essentially it's called Ami and and it and a nutshell in summary it essentially says how much really do you need to make for a family of four to be comfortable to live here um and so of course every county has a different number and then the above moderate moderate low income are all a certain percentage of whatever the Ami is and so they based off of all their demographic studies they will determine how many units and then how affordable they have to be and so Within These numbers again I don't have it specifically um but I can definitely give that to the superintendent and then he can share that with the board um in terms of what the affordability levels are thank you can can you clarify on on the three properties that that were listed under azusa's jurisdiction there was another terminal that said alternative housing in addition to as is and residential development can you can you speak to what that means yeah so alternative housing is essentially anything that's not your standard market rate housing so alternative housing could be some form of senior housing it could um even be Workforce or employee housing if the school district wanted to build housing for your teachers on it it's essentially anything that is not um uh market rate housing and the reason why those in particular did have the option for alternative housing is based off of the density allowances and so um for the the other properties single family as remember they were zoned R1 or will be changed to R1 which is low density single family um for um you know senior housing for example you're typically going going to want either a medium but more than likely a high density and in terms of like condos or apartments and so it's feasible with a higher density and so the the site those sites were identified with alternative housing options because of the allowable density okay and then another question I have is that what as we're discussing some of these different potential options because I I have a question here and I wonder at at what point are we entering into closed session conversation when we're you know discussing prices and potential values of land and what when when are we venturing into things yeah so the uh the exception for being able to discuss like real estate negotiations in closed session is relatively small right it says specifically it has to be uh discussion with your negotiator about the price in terms of payment so certainly if we start to get into like for example you know we haven't presented values tonight right like estimated you know ranges of the value or potential value of the site for that reason right we want to be sure to protect any of that you know private or confidential information so that in some future negotiation we're not disadvantaging the district um but yeah I mean essentially if we're talking about price in terms of payment those are discussions we can have in closed session the the question that I have is if we look at the property the old Sierra High School property as as one example so as I understand that you had it laid out it said something along the lines of uh it would it would be already potentially designated for low low density residential but there's the potential for it to be medium density residential if if something is low density or medium density does that affect the the value of the land theoretically yes so how does that can you help me understand how that works if the entity that we are potentially negotiating with has the ability to change the the zoning which changes the value right but then we sell it at a lower value and then it's changed to a higher value land and help me understand yeah yeah so so I'll start by saying um one of the benefits that uh that Lauren mentioned on some of these sites is that some of them don't don't have to have all of the entitlements changed the way that some of the other sites would right so rezone or the general plan Amendment um that's the that's a process that you know for example just use a developer right they um that's that's a discretionary process they have to go through with the city that takes time and costs them lots of money um if the site doesn't have to go through one or both of those processes it's worth more to them now potentially and the district could also potentially sell it faster now the the flip side of that is even sites that have to go through that entitlement process sometimes developers can anticipate that value and they're willing to to take on that risk and so we just build in a very long escrow period where one of the conditions of them closing on the property is that they receive those entitlements that they need to be able to build what they plan for the site so um having it already with the the proper zoning and like land use designation does add value assuming that the anticipated project from that developer is consistent with those designations now um say for example they it's it's zoned for single family but they have some plan for some more uh for for some development or some some product that is higher density now um because that's not consistent with the current designation they would they would still have to have that entitlement and it's unclear you know it's going to depend on the site and the city it's unclear if they could get approval of the higher density but um in general the higher density the more units they can build potentially the more valuable the site but Sarah that that's that that falls mostly on the shoulders of the potential buyer right that they're knocking on the door of the entity to say we would like to rezone this would you consider higher density but that's that's something that they engage with with with the city yeah and I what I heard your question is we want to make sure there's no bait and switch right we don't want you to to sell us or we don't want to sell it to you thinking you're going to build single-family homes and then you close and then you build multi-family and now you make more money so um two things I'll say this is why I guess commend you guys for going through this process is because um it's really important for you as a district as a seller to know everything that a developer knows and a part of the process that we just went through we know everything a developer is going to know and so because of that we know that the city potentially is open to a higher density and so we build that into the negotiations right and so the way that we we're working with the school district right now where um the property is zoned for low density but we talked we did the research we talked to the city and the city said we want medium density because we're in a housing crisis this is up north so like everybody's doing it and so they want more density than they've currently already planned for and so because of that then when we negotiate with potential developers we will let them know we already know there's a potentially higher density and so therefore we want you to give us a price but then we want you to break it down off of per unit and so the final price is going to change based off of the final number of units that are approved for you so that then protects you that you know if it protects you from basically them doing a bait and switched up we're only going to do 60 and then they get 80 and you're like whoa where where's the money so you would know upon closing what that final is because they would have to get approval and permits from the city and that's public so you we could call the city and what would go to city council and the city council would say we're approving X number of units and so you would then that's your balance and check I think the other thing too is this concept of the highest and best value right so like when we get an appraisal and the appraiser is is you know trying to identify the value of the site they're not looking at you know what what one buyer or seller or what one buyer is going to do they're looking at based on all these factors what the value of the property is so on the flip side right if they buy it and they build a community center and they don't end up generating all of that all of that value it doesn't mean that they're entitled to buy the site for Less right it's there's that Baseline of like what is the what is the uh like maximally productive use and that's where we negotiate right if the person that was buying it was going to do the do the most profitable thing with it that's that's the value so that if I hear if I hear everything correctly um we as as the seller we as a district we would be directly dealing with the the buyer with a potential developer that we would not be again using Sarah high school as as the example we would not be handing off property to the city and then this the the city or the ones that then deals with the the bike so it's directly from us to the to the bar so that buyer as you're saying if they were saying they were going for medium density housing in there they would be looking to get those City permits and and if and if they get to know then then we we have that information and we know before we go through the process of the of the final sale well so so it depends on how you structure the transaction but usually a developer is only going to take on so much of that risk right they are only going to be able to get the profit from their their development and the purchase of the property if they know or have some level of certainty that they're going to get the entitlements that they need so what I have seen before and Lauren can add additional to this based on other transactions but what I've seen is there is a relatively common structure with developers where if there's a substantial amount of entitlement that needs to happen on the site we'll sign a PSA with a developer we agree to a certain price that price you know can be variable based on the on the number of units entitled but you have a super long escrow period right where they they're going through the entitlements process and only once they get their entitlements are they obligated to buy the property and close escrow so they they build the value of those entitlements into their proposed price that they agree to at the beginning but they they're only they only have to buy the site once they once that risk is gone right like once they have the approval for the project that they anticipate right that's an option you don't have to sell it subject to entitlement I if I were recommending anything I would probably never recommend you should not sell subject entitlements because you're potentially leaving a lot of money on the table you could sell as is and say the as is value is I'm using random numbers here 2 million but subject to entitlements is 5 million and if you don't want to wait the it's approximately 18 to 24 months of the entitlement process and so if you don't want to wait that 18 to 24 months you could essentially sell it now and say we're going to sell it to you as is give us 2 million and do whatever you want with it but that we would rarely advise for that and that's because that process builds in so much value also there are normally deposits of a substantial size that are being paid in by the developer throughout that time right so there's money coming in throughout the period of the entitlement or of escrow right before close of escrow that is kind of like keeping them honest right they know they're going to be out some amount some substantial in the game yeah like hundreds of thousands of dollars to tie up your property there are some that do but we would never recommend you type your property for nothing you got to pay for pay for it I have a question um with respect to uh disposition of the property so we sell a developers interested in two sites right we could maybe negotiate with the developer that on one of the sites they build the community center as part of the development agreement is that I mean I've seen that structure at another city but they built a senior community center so but they and they had housing so it helped fulfill some of the Arena recommendations and then it helped fulfill some of the you know priorities of the of the city at that point in our case it would be that this I mean I guess I'll start and I think this is probably more of a Lauren question but I I think it's all going to depend on on the appetite of a developer for something like that so for example I've seen developers you know that will buy a property even the like local jurisdictions that you were asking about the affordable housing requirements so even you know cities for example will have a certain uh like quota or like requirement for a certain number a certain number of affordable housing units but they often give an an out option right where the developer can pay a certain amount of money into an alternative account instead of doing the affordable housing and then the few deals I've seen recently the those developers have exercised that out right so it's just finding the right developer that's willing to do a community benefit or or seize the profit in doing that because that's that's really ultimately what they're what they're usually looking for yeah um I've seen that's an option of what you said and the way that it would essentially work is that um the developer would instead of giving you cash they would return to you unit or a building right and so you they they wouldn't necessarily do it for free they would do it so if if they were to say um uh you know they would they would you would sell them let's just say two sites or even one site and you split it in half right uh they would say okay well one of the sites is worth I'm gonna use the same numbers two million dollars so then we will deliver two million dollars worth of construction on another property so it's essentially just it's another form of tender versus cash it's construction um when you talk about housing I would say that obviously like this is super caveat of like you have to go through all like the illegal things like you got to make sure you do it the right way but um typically if you're talking about development a developer has like certain economies of scales that you know we or the school district might not have and so that could be a potential option um but to Sarah's want you've got to find a developer who's willing to do it you got to find a developer who's comfortable doing it but again they would essentially turn over a building versus turning over cash that's all the same to them when you guys uh speak about the developers what's the process of finding these developers would it be the district that finds the developers or would it be yeah I can you want to go through it um yeah so I'll start from what I've seen before so it um there are a number of different processes um from the legal side of things we so there's this underlying obligation in the Education Code that once the property is is uh is declared Surplus there's a there's a procedure in The Code by which like how properties have to be sold and that usually says that we uh we submit a public notice and then anyone that wants to buy us to come to a public meeting like this and they essentially make bids um however that doesn't normally result in the most like profitability or the best options for the district so we submit a waiver right to the State Board of Education and they allow us to have more flexibility in doing a different process um normally when we draft that waiver and we ask for it for for that flexibility in the process it'll be some form of like a request for proposals for example where we'll you know put out information to the community um I would reach out to developers I work with I'm sure Lauren's team has a number of developers that they're familiar with that would have interest test they would be looking at all that information and then submitting like letters of intent or initial proposals where they say you know here's what we're willing to pay for the site and here are the terms of that so really it's it's there's no steadfast one way that we have to do it but if we have the waiver from CDE then it's just a matter of kind of soliciting that interest and seeing what developers have interest in the site and then we also um you know use the benefit of the market to have them give us the best price right if they know there's six other developers interested in the site they're going to put their best foot forward with their offer and in that same um note would we be using the same developer for all six bytes or will we be using because they're at different cities different locations and different zoning I I wouldn't I would say we don't normally want to have the same developer at all Sites we would see you know what what interest there is for what product at what site you also don't want um there are cases where it makes sense just from a strategic perspective to have a developer really focused on this project not have other out or other options right um and so there for that reason I would say it probably would be best to look at you know like multiple Developers for different sites yeah I would say best practice when you have multiple sites is you would release them each separately individually for to Market so to speak so you would have a separate request for proposal for each property um I would never I would not suggest having one or you know so so essentially if a developer was interested if you were to release say three sites they would need to submit three separate proposals and then you as a board would make a decision uh based off of The Proposal that best aligns with that particular site and so it could be where there's one developer but it more than likely could not be where there's different developers or not even developers different users because when we put it out to Market it's not just for development people can come and like you know we're working with another school district where it's not public yet but um they released the site and there was a variety of different uses there was some development there were some as is uses there were some other schools that said we want to lease the property there was some um you know other entities that were going to still use the building but then do some form of alternative housing on the site so you're really um leaving the door open for any use to come in and then you're assessing it based off of the in on the individual merits of the proposer as well as the site itself and then the only other thing I should mention from a legal perspective is that there's again there's a procedure in the education code for what this process looks like so before the waiver and before the process of soliciting offers from four four profit developers there is this um there's there's this obligation to make offers to uh to public entities and to non-profits and they actually have a priority offer so if they come forward within the timeline that we designate for those offers they have a priority and the district has an obligation to negotiate in good faith with them now there's no obligation to necessarily sell them any of those Parcels we just have to negotiate in good faith if they come forward and they do again have a priority so just know that if any one property is designated as Surplus and the board decides to move it forward with the sale that process has to happen before we solicit offers from developers one thing to also keep in mind too to add spare market value you're not required to sell it below market rate basically so um this question is probably for what president will in Montana Ortega I would like to see the um update on the process on that Surplus properties as as progress you know I'm not sure it seems like this is going to take a long time but even if it's on our um a weekly board packet I mean if it needs to be right and um also the 7-Eleven committee's discussions how often are they going to meet all right so right now the way we have envisioned this process um is that they would meet roughly uh a monthly and what we had talked about and discussed again to to bring the board along to the same process is that we would meet as a board to update where we are what we've done what they what we discussed obviously um have some opportunity for any input if that's and then we would have the Surplus committee meeting and then the next month the same thing board meeting Surplus board meeting Surplus again maybe not to this extent depending on the content um but that at every board meeting we would be running parallel with the Surplus property committee so you would be in tuned every step of the way great yes because I didn't I was disenvisioning one of the pastors other committees we have waited till they gave us the report at the end and by then you know I don't want them to waste their time and also our time because we're the decision makers right and they're the recommendation people and um you know I wanted to go through all this stuff and then oh no we want to change this this but I like I like that idea I didn't know that you were going to do that and then so you would also have it on our board agenda uh periodically so we we will discuss it because it needs to be discussed in puppet right correct so okay well I'm good with that thank you so I I I'd also like to to request then that at if it's the next maybe even it makes sense the next time that we have this conversation for there to be some opportunity for uh the the board to share and discuss I appreciate as as you shared out some of those some of the thinking on some of the potential for for some sites I think it would be helpful for there to be some discussion around around goals or hopes um both Community District uh um you know board goals that we have so as to be able to provide the 7-Eleven committee with some of that information so that they can they can move forward with the with that thinking like I said as like you're saying as opposed to coming back and we find that we're we're misaligned yeah I think we align perfectly right now because um our next Surplus property committee meeting is tomorrow and so just pretty much like here this is what so tomorrow we don't Envision them to start recommending and making decisions and so I think we're we're in alignment to to that request may I just ask another question regarding so on our weekly word packet would there be some input like we have the reorg organization okay what's going on with that I appreciate that yeah I have a question uh is the is the 711 committee is there have they maybe I don't know something you can I don't know if the school district is open to this or I know in many in many cities when they go through a plan Amendment or they're looking at a project there's Community input so I don't know if that's something we've considered um because it's nice to see what the community wants and getting some Community input as well and I think we should be welcoming to that yes yeah so I can speak to that so actually within the Education Code there's a requirement that the 7-Eleven have a public hearing so in addition to all their meetings being public meetings that are held a lot like a board meeting right where where we receive public comment they're open for anyone to come you know speak and provide input and feedback there is also a specific like public hearing that happens usually it's the third or fourth meeting depending on how many we have um and the code definitely contemplates as well that like this is you know it's um actually one of the specific roles of the committee is to is to like circulate information throughout the community in the and solicit feedback so so to your point I think that's very much built into the way that the that the meetings and the committee has been structured and just one question if I cannot would they I'm sorry so would they be notified like you know we get notifications when there's a public Hearing in my community or whoever they in the mail they get a card is that how it works to notify the community they're having a public meeting regarding a surplus properties yeah so I think our plan would be to do probably the process you have in place already with regard to notification of public hearings I mean there you know there are certain requirements you know from a legal perspective but if there's additional actions that this particular board takes with regard to notifying the community about those hearings you know we're certainly happy to to do those for that hearing for the 7-Eleven as well so um Mr tag I think this this theme of um going above and beyond the re the legal requirement for public hearing has come up most recently it came up during the many meetings of school reorganization um so I'd like to consider the ways in which we can push out um I think we have a lot of Communication online and social media and it's on our website um but I know board member reviews painted you had specifically brought up um you know paper you know sending home flyers and postcards to all residents um not just those um stakeholders who are already part of the district um again kind of going above and beyond to ensure that we can reach people perhaps multiple ways and and would you be able to provide in a a weekly update what it what is the cost for one send out uh because I because yes I I think that that makes sense but I think it'd be value it'd be helpful for us to know what those costs are because they I imagine they add up if we do if we do multiple of those just so that as as we give that direction um we give it with an understanding of what the costs associated with that direction a happy suggestion for that perhaps partnering up with the city of a Susan also having on their site um you know be being able to have it on channel three with the Spectrum and what not those are other possibilities to kind of um see how much it costs to see what would be um best for us to you know like uh president board member president Beau said that uh to be able to what we've learned from the past is that we've had community members come up to the podium saying we didn't know about this and it was right in front of my you know my home and Ellington's closing and so forth and um I still feel that uh the the the mailing is is very important as well because um the residents that mostly that came to the podium were the ones that perhaps were not on the email you know were not on on the website and so forth so I still feel that we still need to cover our our bases one two three four I mean one two three right to get a home run and what we've learned from the past because as uh Lauren is that your name you know she had mentioned that this is um phase two of our reconfigurating and reimagining our school district and the communication is key and if we can you know power through this and in collaboration with our community and be able to move this forward would uh would be a very successful project for forever especially for our students Mr take it zero I don't know the jargon on this term but is there a way to partner with the city to have a blurb or short notice hosted or printed within utility bills you could definitely explore that can I just ask something that just to let you know that all you told I'll live in unincorporated and I do get my water bill through the city of Azusa but I get my Edison to Edison so you know I don't know if everyone gets the city was used as um email I guess it depends where you live and my gas is the California Gas Company it's not the city of Azusa so just just wanted to add that stuff you know thank you so if we could do the research um across the multiple jurisdictions and utility providers for sure I know with my previous employment with the city of Azusa that was something they did in the utility bills yeah I have a question um with page 19 and it was a for former Sierra High School and I'm sorry I just wanted to test so just just thinking about just the the Ellington and Covina they probably don't get any Studio visit bills at all they're probably Covina and California gas and Edison like I do but they probably play something I'm not sure but they don't have any in one of those schools belong in Covina or in public Glendora too so as we're looking at the Zone the zoning um R1 single family residential but it also says that the land used can also be designated right for civic and institutional the next together next there you go um for civic and institutional which is you know which includes um schools colleges universities hospitals and government facilities so my question to you is um how will if we decide for example to use that land or designation and not family residential right or school colleges universities hospitals and government facilities how will we get the word out of them uh you know will be through the public hearing will it be through newspaper it would you know how would they get that information that we are uh you know this land is is is uh being sold and they are if that in the market right because we have these developers that have been in it that mainly are in education and but now we're looking at the other side of the Civic when you say them are you saying potential users or potential buyers or potential buyers right so as I'm the land use it because we can I mean if if uh you know with all the discussion stuff if we decide right that a hospital will be well remember Ariana's could I ask the question does this does this capture can the district say former zero High School AC we are going to put up this land for sale but we're only going to sell it to Developers who want to develop a hospital theoretically you can that's my question right um our you know our recommendation is just to cast The Net wide and you know typically if this district has the potential use that they would like we can note that in a request for proposal but we rack up I would recommend not to limit yourself and just get any and every proposal that comes in um because you know if there if you want it as a hospital there could only be one potential hospital that's interested in it but then you could potentially be leaving out other uses and so our recommendation is always too if you are looking for potential uses for a property to Market it far and wide and then my question is how would we Market it yeah so pretty much yes right so it's via what we well again assuming that you go through the process and you get a waiver that allows you to exempt yourself from the process that's dictated by Education Code and in recent years I have not seen a state board of education you could probably attest to this they have not denied a waiver application they more than likely will approve the waiver your line would agree with that yeah yeah that's true and and it's there's a reason because there there's actually a set um like list of reasons that they would have to give to deny that waiver and they're very very limited and so there are very few instances in which they would even be able to deny the waiver so it's it's not certain it is still discretionary technically they still has to go to a meeting and we submit um but yes in all likelihood it would be great so assuming you get the waiver then the that essentially exempts you from having to go through the public auction process and so it still does require a competitive bid process which you can achieve that through a request proposal so you've heard us say RFB probably a couple of times and essentially we would create a request for proposals that would detail the property itself it would detail the board goals and objectives for for the site and then it would say detail what you want to see in a response and so typically that would be a letter of intent that has all of the key terms in terms of purchase price or lease value um you know timeline to close um you know things of that nature the key terms but then we typically also recommend including in the RFP and in the requirement we want to know who the entity is right like we don't want to just get a number and not know what they're going to do with it so we want information on who the team is we want information on you know who the key team members are what's their experience in the area like have they done any projects in the area and then my thing that I always push for is we want to see do you have the financial capacity to perform the worst thing we want to do is select a buyer who doesn't have the money to perform and deliver what they say they're going to deliver so in terms of that we would then blast it out to any and all entities and we do it via a double approach right so we would put it on all of the traditional marketing um social commercial real estate platforms such as co-star and loop netflixy things like that and that's essentially where we put it up and then developers or potential buyers or Brokers are searching those platforms and they would see it and come up and say oh this property is available for sale or for lease and this is the deadline to submit a proposal so that's pretty much how they do it um on our end as well too we do targeted marketing because we don't just want to put it up and leave it we want to identify who are the users in the area that are active who are your potential Target end users so if for example we use the hospital example like if you really wanted hospitals we would research what are all the hospitals in the area and we would specifically send out the request proposal to them to make sure that they're aware of it so we do both where we put it up on the market which anyone who's in the market is gonna our role is to make sure that they know it's available and then we also send it to a targeted list of users and that is just from our internal network but then also specifically of um you know if there's users or developers in the area that are active who are likely going to to purchase the property and so it's that's the process um in terms of the time frame we typically suggest um no less than 30 days that's even stretch um I would probably recommend closer to 45 to 60 day of a marketing period to one allow time for people to find it but then also allow them time to prepare their actual proposal and I was just going to note from a practical side I I am working with several other districts in the area and you would be amazed about how how these developer they are really really uh keyed in available properties oh they are reaching out yeah they are yeah they are uh hot on these properties so I I would not expect that we would need to do even though all of that work would be done to solicit as much interest as possible and try to get the best price we we will already be hearing from developers throughout this whole process yeah and the reason why is because as we already discussed there's no infill development is all there is there's no vacant land and so it's very rare that a property that's more than an acre or two acres becomes available and so any property that's going to be of substantial size they're going to be all over it as assuming the market I mean we have to take into account the market that's assuming the market stays steady that's assume I mean decline in the market could potentially it might not affect um you still will get interest it might affect the amount of interest because you're smaller or Regional developers probably if the market was bad they probably hurts them more um but again they're think if they're they're buying it with the end goal for five years from now not I also just want to emphasize uh making sure for example there I guess for uh what has happened in the past here in the city of Azusa developers have come um they develop and then they file for bankruptcy right and so you know just with that I'm not predicting it I'm just saying from what we've learned um you know it I think it's also important to like you said the history right the the uh what they've delivered you know and so forth and not that I'm you know I'm not trusting but I'm trusting that you guys will do that research to bring us you know the best oh for sure it's a part of your due diligence as a seller and I would not recommend anything less than that um and the reason being again is because you want to know can you deliver I mean anybody could write a letter of intent I could write you a letter of intent for 25 million dollars but like that doesn't mean I have 25 million dollars in the bank and so part of of your due diligence as a trustee and as a board is making sure um that you do that and that's part of what our team would do for you the only other thing that I want to note though is sometimes um I think there's there's kind of a discretion that boards will take between you know trying to fill the role of a city planner for example and have all these very specific requirements for a development or try to put you know like long-term restrictions on a particular property and certainly that's something that can be done in certain circumstances but it can also limit value in some ways and from a legal perspective there's only so much we can do to limit a future owner's use of their new property right so there's I like to have a discussion with boards about the fact that once you sell the property it's not the district property anymore right and so they that new landowner has um quite a bit of flexibility to do with that property you know what they what they would do with their land and so there's just kind of a fine line and that's understanding that boards and you know communities feel strongly about the disposition of these sites but it's not always in the district's best interest to get really particular about the specifics of what a site's going to be used for in the future colleagues do you have any final thoughts or wonderings I'm going this way just just thank you for the information thank you great presentation yeah we we trust in you to lead us the right way because you're the professionals I'm just listening here and great information I learned a lot of just being here today thank you thank you for your time and the information Mr Ortega no thank you um as we said uh we we plan on running a parallel uh process um our intent again is that when we get to the point that the board receives a recommendation that you you would have been in the loop throughout this whole process so that you're not starting with the blank slate and then have to try to fill out fill in all the holes and all the gaps and so that that is our intent um as we created this system uh for us here in Azusa thank you very much we appreciate all the information moving to item 4.0 adjournment and four point I'm sorry 4.1 adjournment may I have a motion motion to approve 4.1 second any discussion being nine will call for a vote take a hand vote board member Benavides yes board vice president Rodriguez Pena yes board clerk Ariana's yes board member Greer yes and I'm yes and technology has caught up with us the motion passes unanimously the meeting is adjourned at 807 PM good night
⚗ AI-reconstructed · cite from original above
but with our CFO we have a budget discussion in financial discussion during the year next study session and I would like for us to discuss that piece there with his expertise here on which of the 13 makes sense to bring when uh because I was not clear on that I worked on all of them but this is when we say Garland's you know teams start saying okay what exactly is what you're looking for I wanted to make sure that I was in compliance with your expectation of bringing this but I was not quite sure out of the 13 because there's several throughout the year so which one is going to go what month so all of them are here we are in compliance We are following the statutes and staying within the limitations that you provide in the policy but would like to ask if it will be okay to discuss this one further uh during the executive executive session and ensuring that I keep saying executive session I'm sorry study session um the coming up later on this month with our CFO there as well um I I am okay with that I think um we didn't really work into uh the approval or acceptance of these reports I don't know um yeah I think because they're they're just an update and then um which we can cover at another time I think it's really like I think we just have to sit there and get it designed like how we want our state how we want the reports because we have a calendar of when they should show up um and then see which ones we want and make sure that we follow that list um I know we have I think we have a report of it but it would just be to say that we do want these in January we want these in February I want these in March and then yeah we do not it would be something that is not no it's the ones that we designed and then we would put them on the calendar on when we want them and they know when they come but we wouldn't have to vote on those no you just accept them um uh not not vote a year or no you just accept them um following the calendar yeah we would just table this until the study session okay yep so so it is here it is in the public domain these are also the executive limitations that as it was shared but for clarity for the community that will be used for my evaluation or the superintendent's yearly evaluation um yeah sounds great um no that was the PowerPoint um so now we're on to 5.2 The strategic plan process it's modern president members of the board uh thank you um so um I wanted to take this opportunity to really share with the board I have been giving you freaking updates some of you actually have been part of the committee working on the strategic planning throughout the strategic planning process we are at a point right now that we have um a quite robust strategic plan for the district you heard the um the a big picture um of it during the state of the school's presentation in April so in here I will be sharing the process that we followed uh some of the groups that participated in it and where we are and this is also something that as you think through this I will bring additional information during the study session because it will be I think more appropriate in there to look at some of the details and action steps or or strategies for Implement in there because there are too many so I would like to have a different setting for you to be able to look at it with a more Hands-On approach but today next slide I would like to share we did work with our partner tntp they had a grant it's you know with them as well through the old foundation and we did work in Partnership to um to have them guide the structure on how we're going to be working through the months to develop a strategic plan I would say um I personally had a much more aggressive timeline to bring this in February rather than in April but to be quite Frank part of the feedback that we were getting from the groups and you're going to hear a little bit more um at the beginning it just took a little longer to get the group to a place where they could feel comfortable speaking the truth and we did not want to push you know through just to keep a timeline we wanted to be true to to the genuine engagement of of um the the our community so we started by creating a vision of Excellence this is here in this slide that you can see and it was a very simple vision of Excellence the goal with having a very short vision for the district is that everybody will know exactly what it is right and not something so long that nobody can even remember and it's simple Adam's 14 students were graduate in powered inspired and equipped to be whomever they want to be so we want to make sure that they have that choice um to be whoever they want to be next slide so this is a little bit of the process um if you follow one of the callers you'll see one of the languages that you need to follow so we had um different groups that were six presentations um Sarah is here I'm gonna look at her six or seven I cannot remember the seven percentage group um meetings these were actually all day long meetings that we had we had several in the fall and we were focusing on conducting student parents staff focus groups again with the support of our partners cntp and the oak Foundation met with students met with staff learned about their experiences and this was happening so many different ways so it's not necessarily only one way in which information was being gathered during the winter um in in this also and you're going to hear a little bit about the community the country committee that was also part of these groups this is the big picture I'm going to go in depth a little bit in the next slide but in in the winter we also ensure that besides those conversations and academic groups that we were having actually miss Connie who is present here was also part of representing DAC um as we were going through those we offered opportunities for all community members to be able to give their input in writing um recording in any of the languages they felt comfortable so that we can get that input we were able to collect 488 community members input through this asynchronous tour but we also got many more in in other different fashions and in the spring we continued looking for feedback you will probably recall we were receiving feedback that was very specific on the the objectives or the priorities that were aligned to your ends or or goals and we did the same with school leaders teachers or in our professional development in February that was the exit ticket from them so all teachers had the opportunity to provide feedback we received quite a few and also broader community members are in the state um of the schools in in March early March we received over 100 cards with comments from parents in regards to um to the ends um next slide so this is what the Cadre group looked like this is the the main strategic planning the the core group there were 36 people uh four board members uh participated in it there were some that were um you were some of you were consistent throughout and some others were visiting we had no less than two parents eight School based staff members including all groups of employees Tech classified administrators certified uh 20 District based level including not only cabinet members but also members of special ed clde or culturally and linguistically diverse department and student services we had members from the Adams 14 foundation and members from Doc representing us well in what you see to the right is some of the comments that were given about the process from this individual so here we have to I'm not going to read them to you but you can read them here next slide we have two more comments here in these comments are coming from staff members there's some here from students a Community member next slide a few more community members there were some about students I think in the first page yes so we ended up having seven meetings with this Core Group they did have homework they were going to go out and be receiving input and talking with their groups that they were representing and bringing information back the following day next slide and this is really all that work was based on your ends that you also being part of the strategic planning process when we met in November you looked at the work that you have done before the goals that you've done before and turn them into ends those ends are the foundation not only of the executive limitations that we talked about but also of the objectives and priorities that we have moving forward in our strategic plan for main areas Financial well-being community and culture academics and Innovation and all those of course being a strong foundation for student achievement because that is our end goal next slide here are the ends um especially for for them to be on the record because I know you know your ends one for student achievement every student in Adams 14 school district has access and skills two skills and opportunities that prepare them for success in a post-secondary path after choosing which if you think about this and you look at this the work that the group did was about the vision setting up the vision is is closely you know linked and tied to this and I want an academic and innovation we will develop and Implement strategy starting rapid and significant Improvement at the classroom district and state level part of that is the work that we're doing with the academies the work that you know the all the work that we're doing as we redesign how we support students community and culture I think this is this was a very uh close to the couch where in uh us fearing out ways and having strategies to really re-engage the community and rebuild that trust that we know once was there about for whatever reason was lost or has been was lost throughout a few years so we are working very hard to regain that trust in that it's actually one of the reasons why although I had as a superintendent a very aggressive timeline to be able to present this sooner I I needed almost to hold my horses to allow the process to go through and ensure that the community and members during these conversations felt that they were not rush and it was something that I was not just Jack in the Box or tntp was just checking the boxes and also Financial well-being knowing that funding is not the best in Colorado we do need to work on that at a greater level but knowing also um the trends that we're having from the last 14 18 years of losing enrollment [Music] um mostly As a result of low births in this area then how do we really think strategically on our finances in our facilities to continue supporting students the best way we can next slide so uh these are our priority this is our priority uh and or Northstar our main part already ensuring that we're offering opportunities for students to really get to that Mount Adams 14er View next slide so there are some actions that we're taking and this is as I said the big picture for the community when we discuss a little bit more in depth during the next study session we'll be looking more in depth into specific strategies but there's there's so much that I I think it needs to be a different setting but next Slide attached to each one of your ends the group identified and this was hard work I mean for those of of Cadre members who are here it was hours and hours discussing getting everybody's input going back checking with communities bringing it back to to bring what they had heard in the out there in the community looking at the surveys we had so for each one of those actions there is a priority that basically becomes our North Star for your ends um to guide this work and from this priorities then um we will be setting and continue working on so what are the actions that will support this priority will support the priority that all students have experienced high quality instruction well you've heard about the academies we've heard about the themes that we're going to be developing at the elementary schools all those pieces become strategies that will lead to this those strategies in a strategic plan not everything is going to be written in stone because we need to continue assessing the needs of the students but when we talk about retaining and recruiting highly quality professionals looking at the data and the research out on on how teachers feel is part of that work and part of the strategies to develop a calendar that can attract individuals so um the the strategic plan really allows every staff member to see how every action is connected to take us to a vision of where we want to be based on your vision where we want to be as a district in five years so some of the comments is for the first time we understand that an action we're taking today is going to impact or how it will impact us um in three years so we're being very strategic and very thoughtful on actions that will build the district in in the foundations to get to the next level that you want to see so I'm gonna stop here for any any questions this is the shortened version questions this is a good introduction to what we're going to see I'm excited to see the details of the Strategic plan um once we see that strategic plan is there an opportunity for any type of input from the board absolutely I think the input um it's it's in the assessment of whether you know in six or one year you know when we are implementing things we need to have frequent benchmarks and stopping points where we say okay is our reality today the same as it was six months ago one year ago when we spoke about this and talked about this uh so this is a living document um this is uh part of the reasons why I do not think it's appropriate really for um for us to put in a document every single different action step and stuff because it's it's the strategic planning looking at it at a macro level at a big picture level it's including all aspects of the districts the four that you saw in the mountain uh the priorities that we know the community wants and what are the action steps that is it's going to take us there an example is today we were at the high school observing and and been delighted with the leadership of our students that will change some of our priorities and some of their strategy not the priority because the players stay the same some of the strategies on how we achieve these priorities to achieve um the end or to meet the end that you have so a long answer to say absolutely actually the the feedback will will continue happening it it's part of the implementation of the Strategic plan um face now so as the one who participated not on all of them but in some of the um work I could tell you how hard the tntp staff and our District staff worked on this um so I think that uh everything that was presented today minus the details is probably going to stay the way it is for now because we need to make sure that we honor the work of the folks that were here doing the work for all of those days and hours I think if anything feedback like you said would probably be more on the how we're going to do it and not necessarily the what because all of these were very strategically and thoughtfully looked at [Music] um many many times over to make sure that they were meeting with what the board had requested to begin with and so I think that to me um I I'm very proud of everybody's work so thank you to everyone who actually took all of those hours to come up with um you know even the starting point because this is something we've been wanting for years too is having an actual strategic plan that tells us you know what is exactly that we're trying to achieve here it's how we achieve it that I think where the feedback is going to be really appreciated and not only from us but you know even our students and our parents and when you talk about the benchmarks I'd like to make sure that that's in there as well that we realize that uh yeah it's the students who are going to be living this as well as the staff that we want to make sure that we honor them as well when it comes to the how but now um thank you I just wanted to say thank you to all the staff and like I said I know it took a lot of energy and planning and everything to make it work and there's a lot of great ideas and a lot of voices at the table and so I just wanted to honor that by saying thank you personally to everyone who participated so um I I would like to second that unfortunately I'm I was unable to um it was a lot of time it was thank you it was um one or two day long um and and I wasn't able to to attend so thank you and and all of our staff and volunteers that participated in that in tntp um great facilitator um I we did have the opportunity to meet um I I think for me um as a community member as a parent I would really appreciate if we kind of go above and beyond obtaining feedback I definitely hear what you're saying and I think we should absolutely honor and and respect the the work that's been done but this is something that our district has lacked for so many years and it's such a big thing um I I would love to see something like um you know weekend um presentations on this is what we've developed what are your thoughts what are your feedback from students and parents and community members um especially because that um Community feedback and engagement is is truly a huge piece and turn around it's a huge piece on our strategic plan and and I think we just need to start off on the right foot and and walk the talk yeah I just Echo that but I want to also make sure that we realize that part of the responsibility for this is on us as well as board members to go out and talk to um folks and not necessarily just the staff I think that we sometimes the Royal we that when we talk about it we don't we're not explicit enough as to who we are that we're referring to but I think in this case these are our ends as a board that I think that part of the responsibility should be ours to actually go out and get some of that feedback once in a while and I have to say that um to be quite transparent I haven't been as proactive in doing that I've had a few meetings but there's more that we can do and definitely help to really get this going and start creating that trust back because I think that um especially this board because I trust that all my peers we're we're here for the right reasons and it's really about our students and our community and if that's the case we need to really work with everybody on how we present this in a way that people will understand it more so I don't think that um you know all the responsibility should fall on just our staff to actually go out and collect feedback I think it's also on us to collect that feedback too so just wanted to mention that I know you guys have a lot to do and this took a lot of time and so um yes I just want to make sure that we are actually sharing it with the community as it is and then build on what we have because we needed something to build on and here it is members of the board to both comments one of the things that's next steps in I already had conversations with principals on this I presented you know the the idea we're working on a communication strategy on how not only you internalize the Strategic plan cabinet or principles internalized the Strategic plan and we start living in in breathing it understanding every step is building on some of these blocks to get to to um to the top of the mountain um part of that is also how we're going to leverage our principles and our schools to share not only what what is it that we are aiming for what what our ends are what the priorities are based on the work that we've done but also getting that input on how we meet the needs in how we support communities get there because it may look different for the different communities um so the work is not ending here actually I think this is just the beginning is the building block um it is a lot included because in transformation we we're transforming every Department in every of those four areas so I would um recommend that we take one at a time in each study session and we we go from there so that we truly internalize it because just looking at all the initiatives and everything at once for everything it's it's truly um a lot it's quite overwhelming in in our strategy is really to Pace this in a way that really will be you know digested rather than just overwhelm everyone so we'll start on study session if if you're okay with that yeah I think because it's so much like I think it'll be helpful for um us to work with the board um vice president and I and communicate with you on on a timeline and a plan for that because I I know it's a lot but I I also don't want um to keep moving in a direction if we as a board haven't even seen all of the the bulk that builds up to all of this if that makes sense we'll bring them we'll bring them all in uh yeah well not just that but if we're not the creators of it I don't think it's necessarily um I don't want there to be any miscommunication between the way that we're presenting a strategic plan to community like I think that has to come from um the creators so then we're going to have questions and we're not going to know how to answer them because that's not our role so so does the the top of it right uh and all the strategies initiatives um during the study session later on this year I will bring them all that will give you a big picture and then we can start discussing you know how do we chunk it and what parts you want um we can bring our recommendations of course but we're here to the pleasure of the board so what parts you would like for us to start yeah I think that's great and I think there's I really appreciate that we've taken a step back and we're doing this right it doesn't matter timeline to me I mean I think it's a great timeline because it gives us we're almost preparing for next year to okay here it is and we're going to start implementing the amazing work that's been done yeah yeah I agree um next on the agenda we have um the K-5 science curriculum adoption process um Dr Lydia it's back to you sorry um yes um do you like a recess okay go ahead and take a recess or do you want me to keep going yeah um yeah can we take a few minute recess um it's your prerogative to ask for recess okay um second or we just we just do it you just do it okay let's let's take a quick break foreign I'd like to call the meeting back to order uh thank you for giving us a moment we were just notified that um one of our students was involved in a very bad accident um we don't have a lot of information to share at this moment but um I think given that and given the heavy conversation that we have for curriculum review um I would like to put forth the motion that we table this until the study session since we moved the vote anyway um I'm not in the mindset to hear about science curriculum I apologize but um may I have a second oh second uh Ramona roll call please Mr Amador aye Ms Estrada aye Ms alvado aye Ms Molina aye mizuvia aye thank you um I would however like to continue with the agenda and enroll through the consent items if that's okay um because we do have some timely items uh may I have a motion to approve consent items 6.1 through 6.15 so moved I'll second thank you any discussion actually it's 6 0.14 I'm sorry oh 6.14 I apologize that's okay um may have a second to amend the motion to approve consent items 6.1 through 6.14 so moved oh second um roll call Ramona Mr Amador aye Chris Estrada aye Ms Lovato aye Ms Molina aye Ms Zubia aye thank you um next we have a board of education new business requests um I do have a couple board members do you have any that you would like to put forward um okay the the first one um this evening we had a a great presentation from a student um Olivia or and um we had the walk-in earlier this afternoon Aaliyah I'm sorry um I uh we also during an executive session um have discussions around security it's in the news we have the unfortunate incident at um our neighboring districts um and so I would like like to put forth a motion that we um asked Dak um to create a subcommittee to work with our Administration on Safety and Security um just just the initiatives and and work towards that to include students teachers parents parents um in conjunction with our staff and our professionals that is my emotion I second that much any discussion Ramona broke up please Mr Amador aye Ms Estrada aye Ms Lavado aye Ms Molina aye Ms Zubia aye thank you um the other item I'd like to discuss is um legislation so uh legislation has been pretty interesting um in particular there's a bill that's been brought to our attention involving a transportation tax task force that's being promoted by the legislature this is Senate bill 2393 um we we've seen the attempt to uh transport students out of our district with the the grant that's uh CDE is promoting um I I think this bill targets our brown and black communities once again um the study involves whether disadvantaged students should be bussed out of their districts into other districts um the bill uses words such as equity and an attempt to make the bill sound like it's a social justice bill I personally think it it mimics uh some very hard bad history um and and we shouldn't go that route but I would like to move that we direct our legal counsel um to send a letter to legislators expressing um concerns about this bill I second that any discussion or comments um I know um I would just like to report about um this item on the transportation because there has been an aggressive attempt to take our students elsewhere using this Transportation but I can happily report that at this moment we do not have any report that students have taken advantage or opted to go there I think it speaks very strong about our community and about the work that we are doing in about the pride and interests that our family have in maintaining our students you know in in schools close to their homes so um there are no students in this Transportation however it continues Being A disruption and it continues being an attempt to um I'm gonna say another word but in an attempt to really put a lot of Oppression and pression to uh to this community um so the good information is because I know that has been on my mind when I hear about this bill but the good information is that our students in families are not getting into one of the things that we have been sharing with our families is this um this ground to take students out of their schools to take them elsewhere is not a for Life Transportation offering it's a two-year offering and after that the student and the family will be alone and on their own to figure out whether they continue finding transportation to take him out of their neighboring schools or to then have the kid go back or in this case come back to us which is a disservice to our students because we do know that the mobility that kind of Mobility impacts students academic and emotional growth so um uh in but again it speaks about the wanting of ours of our community to continue having strong schools in our own community and that's what we're working on I think um to me it just shows what we knew about our community is its um disgranted nothing except subsidized the cost of our charter schools and put it in the pockets of privatizers I mean we we received the mailings as community members we see them standing outside of Walmarts still soliciting our students so I think it's very great news that nobody's nobody's doing it anyway so for it yep yep to our community yes all right um oh I'm roll call right roll call yes I apologize got a little too excited there Mr Amador aye Ms Estrada aye Ms Lovato aye Ms Molina aye Ms Zubia aye um any other new business from board members all right next on the agenda is Board of Education committee reports [Music] I have a couple um the Adams 14 Education Foundation we're still seeking sponsors still seeking silent auction donations so bored if you have connections for tickets or um autograph items or anything please consider helping um I believe we approved our seat at the or our table last time okay um the other thing I wanted to give everyone an update on is um the Commerce City urban renewal Authority um we had a meeting last evening and um I was somewhat asked to be excused during executive session because it involved um getting down to next steps in the contract so we'll have a little more information about that but that was around the multi-cultural building um so I would like to ask that that's added to a future study session um just so we can get caught up on on Partnerships like that um I am meeting with um Metro State University tomorrow and then um I will pass that information on I've also been in contact with Ascend performing arts and I have a meeting with them on Thursday that's it for me on on my boards or committee reports does anyone else have any updates on on theirs I could just tell you that ours uh doc will be presenting for us at the study session for their recommendations because I know they'll be working on those tomorrow um and then uh I know casby's working on their legal as well as putting a rule they're rolling out their rule board um for the rural communities um has some communication on that but I'll share it with you guys through the email that they sent me yeah awesome and I guess the only update I have is um through the Rotary Club and we're working on um the dictionaries and the toothbrushes for first and second graders that they do every year so it's amazing um how many good-hearted people attend rotary so shout out to our Commerce City rotary club for uh everything they do for our students so yes and I know that they've been working with our foundation as well to help with the scholarships for some of our students in Adams 14 specifically yeah in addition to that I would love to thank the rotary as well as our staff um I think uh our director of the foundation reported we had double the amount of scholarship applications we had over previous years so shout out to our staff and and getting that information out to our students um and the the sponsorships keep rolling in so um oh one last thing I forgot to update everyone we did um on the Education Foundation hire um a new director so um Josh will be introduced to the community now um he has the opportunity to work alongside Dale um to have a little bit of a transition period so yeah I I'll just add for Early Childhood Partnership of Adam's updates April 25th from 11 to 12 30.
⚗ AI-reconstructed · cite from original above