pol Ian if he would introduce those changes yes good evening madam president members of the board dr. Kellison cabinet I'm gonna give a summary of the changes and I'll ask patty buck to talk about HR processes that would come into play once these changes are discussed and if they're approved the new positions are changes in job classification so again after much input discussion I'm recommending the creation of a teaching and learning specialist and the teacher learning specialist would be hired by the principal and be full-time at each school and would be supported by the district and the basic charge of this position would be to impact teaching and learning in the classroom so they would go in classrooms model for teachers give support with curriculum or materials and be just an overall support for the classroom and our K eights this person would also be responsible for k3 reading support and that really gives specific support under again the support of a mr.
Cree shaver on k3 reading as we talked about like dibbles tonight so give support in that area so again 20 of these positions would be for our Cates and and then four would be for the high schools so each school would have one teaching learning specialist and again that'd be hired by the prints will be full-time at that school one of the challenges we have now is we do have district level supports as dr. Cal has talked about we also have part-time supports in the buildings and part-time positions are complicated as its shared between schools and traveling and trying to get to know two staffs and two cultures of buildings and so this recommendation would give one full-time person for each school the other recommendation is for curriculum specialist k12 so these would be district level positions that would work in the four major subject areas across our k-12 curriculum and be responsible for not only providing professional development in the curriculum to the schools but then also be responsible for curriculum work as if it changes to standards as we're looking at they didn't wanted to improve and and need more work in curriculum lastly I school lead teacher this would be one lead high school teacher for each high school we've seen a tremendous growth in our I school participation and in student needs in high school and our our collaborative Commons formally known as our high school libraries are very busy places with students taking courses and needing support and this I school lead teacher would teach sections of high school two to three sections of high school and as well as provides support for high school students for instance modern their progress keeping them on track providing guidance for those students the impact of positions for elimination would include the 21st century specialists which are 14 positions Kate reading coaches which are nine positions as those shared school positions I talked about four learning community facilitators that's one at each high school professional government coordinator and research data analyst so our recommendation is to create these three new positions with the elimination of those other five positions that I've just talked about the other changes in job classification that were recommending and to other departments in our community education department the creation of a preschool program manager and that would be to oversee the creation of our our community education preschool and then two changes we currently have a community education program manager and childcare program manager that are non exempt the recommendation is to change these positions to exempt given the workload and the responsibilities of those positions and lastly create a public relations program manager as work in public relations department is increased and the responsibilities of our current public relations specialist have increased and the recommendation is to go from a non exempt position then to an exempt position so that is a summary of the of the changes and I'll turn it over to miss buck for the HR aspects Madame president members of the board dr.
Telus members of cabinet so um based on the recommendations for change we have met with all impacted employees to inform them of the changes that we would be bringing to you for the recommendation for changes so they've all had the opportunity to hear the recommended changes and have discussion about how that intention how that will impact them personally we have told all of them where it's possible there are two positions where this is not possible but the rest of them we've been we have informed them that we will while the positions they're currently in are being eliminated we will ensure that they have a position in the district that they are appropriately certified to fill so we will surplus them into other positions in the district that are not the same the new positions that we are recommending to be created are would be interview positions so you would have we will post them and people can apply and interview into them we have encouraged each one of these employees to apply to these positions because they are trained employees highly trained employees that have skillsets that we still would need and value in the district so they've been informed as well to please apply for those positions we will have an opportunity prior to our internal transfer process that it occurs and then our external postings for these new positions to be posted interviewed for and filled prior to any other staffing opportunities so that we can do that in advance and help alleviate some of the stress involved with the fact that their their position that's currently there is not going to be available next year um as far as other positions the exempt status on the program managers in the community at Department those visit that the positions really meet the qualifications for exempt under fsla status standards and they work outside normal work hours so it's a recommendation to reclassify these positions that is is highly needed and and I reckon I highly recommend that additionally as dr.
poling spoke to the public relations department we have a position a person in the position that has been working with increased responsibility levels over time as that department has just taken on more and more responsibilities for our public relations and communications the person in it has just worked at a higher level and is really that position is out classified itself and so it's a disservice to the district in to the person to have them working in a class in the positions not classified correctly so we are recommending a creation of a new position that is at a higher level at and it would be an exempt status so it's a new position though but we would recommend that this person that's been working in if they're interested in it applied to it and move into that position any questions I have a question in regard to the fact that we're going to be eliminating these positions in the event that any of these employees were to be offered employment elsewhere during this contract year would the district consider waiving liquidated damages just because they otherwise wouldn't have a job here anyway or at least consider having discussion about that and actually that's a question that was asked by one of the employees our contracts won't go out until the end of March and what we do back til April 12th but I'm certainly open to having that discussion and allowing that after like a deadline if they were to find another position because they didn't want to be in the position we placed them in because they weren't then I'm open to that discussion for sure okay thank you any other questions from the board I have a couple of them um the moving from non-exempt to exempt status I totally understand it because they are working outside of the parameters of what that position was preschool program manager we did have one before correct I think this Madam President member servicing bill yes and we actually have that position currently I'm sorry just for clarification are you talking about the preschool program manager yes so that position is new specifically related to the community education preschool that we will be launching in July that will initially be housed at the former preschool building next to western Peaks and then will be the goal of that program would then 2sat be to satellite preschool to other campuses as well so this position the purpose of this position is to oversee that entire preschool program including planning the curriculum planning all activities with the program planning and overseeing the the extension of of the preschools to other sites as well so whether we had that in the past or not um I can't speak to that but it is a position that is greatly needed as we move forward with our plans to to open a preschool for three and four year old students in July it's also a position that is funded fully out of Community Education so there is no impact to the district's M&O budget so going up to educational services department we're going from 29 to 32 positions okay so I know we're gonna be yes in to agenda items talking about the appointment of director of research and achievement so the research data analyst would this director of research and achievement not have a support system madam presidents are seeing about right now there are three positions in that department there's the director a specialist student or an analyst and a clerk one year coordinator and so we would be eliminating one of those three positions and there'd be two remaining currently two are vacant and only one is as somebody in the position so of the three current ones there's only one employee on the books we would be eliminating one and we this evening are recommending two individuals to fill the remaining two so which will be the only two it should be the only two okay so with the 21st century specialists that we have 14 of we've had these positions was it four years now five years now I believe it's the fifth year fifth year so now we're upsetting the applecart again - I mean before we had instructional instructional teachers coaches thank you instructional coaches and we went to 21st century specialists and now we're getting rid of them so I'm seeing that I really appreciate that we are going to to the schools where the principal's will have a lord have mercy I know that they work really hard I'm just I'm thinking that I hope that this does not put more on them number one that we have taken some of this out of district and putting it into schools so there is that possibility of inconsistency I know that one of the things that dr.
Kellis wanted to do coming on board was so each school could create their own culture their own their own image and everything but I'm just a little worried that if we don't have something still in place at the district office that we are going to have inconsistencies with our schools that that really concerns me about a couple about three of these positions that we are eliminating and I'm I'm really looking for consistency and I'm looking for coordination and so help me to understand I know that you want to put it into the hands of the individual schools but there still has to be something in the district office that Madam President sourcing felt the parallel model that I could relate this to would be the social workers every school will be getting a social worker and those are individuals who will reside at those school sites and they will be under the direction of a district administrator as we look at these teaching and learning specialists they will each be at the school site they'll be hired by the principals and they might waged by the principal's however they are under the guidance and direction of Shelley si and Dana K who will continue to coordinate with the professional development for curriculum specialists as well so when we're looking at this model you're correct it is more of a school led district supported model rather than a district led school supported model as it has been but the the consistency here will definitely continue under the direction of district leadership who will continue to bring them together from time to time to ensure that one their job description is being maintained that they're truly doing the job that they're hired to do and expect it to do but the key here is that having the conversations with the principals and others throughout the district these are the identified supports that were most clearly identified so yes there is another person the school evaluation roster another person to supervise to evaluate but these were highly far and above the positions the supports that were most clearly needed and requested so in reference to and I'm gonna pick the professional development coordinator these 24:32 people are supposed to be able to get their professional development and resources from our instructional curriculum people it depends on whether what the needs of the school are so if a school has specific needs in third grade reading they would get that direction most likely from mrs.
grieshaber if they had needs for something high school science then that would most likely come from one of the curriculum specialists who has specialty in the area of science so it it isn't that they all know everything all the time but they do have the resources from the district be able to support them they know what the school's needs are they can go into a classroom any classroom on their campus there they reside there so they will be reviewing the data they'll be looking at the needs the resources and the interventions that the adults on the campus need and providing that assistance so between because you're wanting to do this for the 2019 20 year so like with the teaching learning specialists from now till July 1st and I know you will be interviewing and in the process these could easily be people that are on staff from these particular positions but what will you be providing them from now to actually the end of school what will you be able to provide them in order for them to be the teaching and learning specialist and Prisma sourcing built the the training is going to happen yes between now and then and for the next however many years that that position exists I would speculate to say that they're indefinite because the time may come when there's a an identified need that needs to be addressed with a different staffing model but for today and where we are at this is the identified need and resource but for preparing them for August to start with they have already received extensive training as 21st century specialists or reading coaches or the learning community facilitators in many of those areas yes there's more that they need to round out their experience the k-8 reading coaches are great for reading but I'm sure that they would benefit from additional resource training and some of the other areas that haven't has not been their focus up to this point same with the 21st century specialists they have many responsibilities and just as a side note those are things that we absolutely appreciate and benefited from and those are things we have to identify that none of those responsibilities get dropped but to be able to prepare them to be teaching learning specialist whether it's k-8 or 912 definitely there will be need some some additional preparation so that they can start the first day I'm not sure there's just taking so much off of the district and putting it into the schools is I would say kind of work with this model for a year and see if it's something I don't know if the answer is to eliminate all of these positions but you know I understand the teaching and learning specialist what you just said but I don't know if it's we should be putting so much focus on this for just 2000 2019 that makes sense I was just gonna actually clarify something you had said with dr.
Kellis because maybe I'm wrong it really is it the 21st century specialists are welcome to apply for the teaching and learning position but it's not necessarily that the district's responsibility is to train all of the 21st century specialists to become it's not like it's just an equal transition it's like if they have the skill set and they apply and they're hired they're probably already are gonna meet that expectation of whatever that position outlines right or otherwise they'll be offered other positions in the district but it's not necessarily that they all may decide or be eligible to transfer over Madam President that's correct that per board policy study board policy already on the golf course per board policy when there's a different position there's a requirement that there be an interview process Wow so given that here's where many of these employees are here where the needs are getting that from here to here right now through policy there's an interview process it is an opportunity as Miss buck said that they will all be placed somewhere right now none of those placements will be in these teaching and learning specialists or the curriculum specialist or the high school lead positions we can't place somebody in a position where they have to interview it for it but a teaching position perhaps might be the position as some have already expressed they might want to be a teacher some might not want to do any of these jobs but there are other jobs in the district that they might be interested in we would seriously hope that these folks the 21st century specialist the reading coaches learning all these that whose positions are being eliminated we want them for sure and we see that they would absolutely make highly qualified candidates for these positions and we hope that and we have asked them to please please PLEASE interview for these positions they may or they may not that's their choice it's not a guarantee but when I referenced that some may need some additional preparation for the teaching learning specialist role that wasn't necessarily to suggest that it was those people who would be sliding over into those positions and we would create a prep for the 21st century specialist to become teaching learning specialists it's yes there will be some opportunities ongoing starting the spring after they're all identified but ongoing throughout the tenure of this position these positions to make sure that they are really effective in and the roles that they will have and it makes you understand your point misses sourcing felt when I first looked at this I was thinking that it would be an added benefit because you had said something about putting extra on the principal and correct me if I'm wrong either of you I guess when I first look at it I'm thinking it's going to be a valued resource to principals because they're gonna have somebody of that level on their campus specifically to you know to focus just on their school and their particular individualized school needs are you are you feeling like it's gonna be I'm just feeling it it's that it's not it is going to be an added feature but I still think that there's should be more or some still left at the district level and it's probably just for coordination I don't know still having that outlet to the district office although wouldn't that be dr.
si and miss Kay the president and missing both absolutely will the supports of the district although as we you know we grow enrollment have unlimited budget absolutely have more staff at district but in addition to you know miss Kay and dr. si we have a miss grieshaber for the reading as well as dr. Benham for the Innovation Program support and as well as mr. grieshaber in the CT support and then we'll have these four curriculum specialist k12 subject matter area so but we're also working on is strengthening you know further district-wide supports so that we can maintain consistency among schools and the district can truly be a support for the principals in these positions because I agree that these positions will be a tremendous asset to the principals well and I think too that the concern that I would I would want to make this I guess I'm again assuming but I'd want to make sure that these individuals wouldn't just be at their schools and there wouldn't be a lot of communication and contact from the district level like I'm assuming if we're gonna put somebody out of school that can really zero in on that particular school's needs that our district people that are up here are gonna be in constant communication they're gonna be meeting and really having a lot of communication so it's not just all these people are now scattered and there's no accountability there's no collaboration is that am i right absolutely yes absolutely Madam President I could give another example would be our principals and assistant principals who we have given the task or responsibility of evaluating teachers they come together three times a year to align their evaluation practices to make sure that they are consistent those evaluation trainings happen from district staff as we look ahead to other academic supports we know that we're going to be having a consistent walk through protocol instruments basically it's a document that as administrators go through classrooms they have a consistent document to share the data back with teachers we know that we will I'll just say that with the three A's we are wrapping up each of those areas significantly and we see this as a as a big support that has been needed and wanted for the academic realm and there has to be and will be more to come the scores that you saw this evening are improvements they're celebrations but to achieve the strategic plan goals we want to make sure that our students have as good of a learning experience here and I serve as they would have anywhere else that they could choose to go to and with that comes that targeted supports for individual students the supports for teachers the help for the administrators and we hope as the district grows and we can generate more revenues that we will see even greater academic supports in the future so just shifting just a little bit the 50,000 or less increase in budget you said the the research data analyst is already on it's already encumbered right it's already that's for next school year her next school that budget difference and mainly that budget difference had to do with these specialists that would be on a 222 day calendar it's longer than their current calendar and and that is to allow for trainings in the summer and more support and so there's some a little bit of coffee cost difference with that and what calendar of the 21st century specialist right now that would turn for Center specialist on 197 but they have 20 additional days per diem in addition and reading coaches were on 197 and they had eight additional days and so we had some you know variance and again and when steps available and how they're for training and so for consistency we were not going to do additional days on top of the calendar but just put them on a calendar that's going to meet the school needs and so there's some cost differences with that what was the initial feedback from the principals and the stakeholders in this so they pretty positive to the change are they excited was there any pushback Madame president mr.
Leonard again in the initial ask came from our site administrators to hand other stakeholders granted there were other asks sure we we could list them out but through the focus groups that were held these were identified as one of the higher priorities that we we are choosing to focus on at this point we met with all the principals as well as each of these individuals who are affected by the eliminated positions and I personally and I don't know if the cabinet can respond otherwise but I've not heard any any issues when I say issues that may sound like as well right what's an issue is it like is this an issue or is this an issue obviously if somebody has been in these positions for many years it's that's a difficult one yeah and I think that's the the change the emotional challenge that these individuals who are not just individuals they're part of the Dicer family and we want them to stay we have benefited from what they're doing and see that they can be used in these new positions to even further their expertise with with the individual schools so that element absolutely when there's a change in your job and you see on the board agenda that your job this has eliminated positions that can kind of sure it can hurt and when we hope as again as we've continued to communicate that it's not easy for me to say don't take it personal sure because we want them and we need them we just have a different job description of what we need them for so in did it did I understand this buck that that you said there was two people that were gonna be displaced and the others were it sounded like they could fit into a position remember sorry Leonard yes that is correct there is because of the position it is not a certificated teaching position that these positions are in there at the administrative level so there's additional budget capacity available due to those positions but there's not like positions that I could move those people into like a teaching certificate in person I can move them into another teaching certificated position so item there there's not the availability to move people into positions okay so there are certainly able to apply to any of the open positions but it would be considered adverse action for me to put them in a lower salary version any other comments or questions from the board does anybody want to make a motion I move the governing board of C approved budget capacity for recommended positions reclassifications and the elimination of positions recommended to be eliminated from the budget second motion made by Jennifer Tanner seconded by Christine Pritchard please cast your votes motion carries with four yes and one abstention I'm sorry no motion carries next we move to action discussion item 2 recommendation to approve a revision to the classified exempt salaries placement schedule dr.
Calais thank you madam president members of the Board of members of cabinet this evening we present to the board a proposed revision to the salary placement schedule for the exempt employees and the spec will introduce this item madam president members of the board dr.
Kellis cabinet the the exempt salary schedule we eliminated grade B on therefore when we adopted the salary schedule for this school year because there was no one placed at that level however with the creation of the program manager positions that are exempt at this point that's the salary level that they would be placed on so we need to bring that addition to you for approval in order to have a salary that we can pay them any questions or comments for the part do you wanna make a motion all motion to approve the revision to the classified exempt solid replacement schedule second motion made by Jane Leonard's second by Tracy Sawyer sync Bell please cast your votes motion carries next we move to action discussion item H 3 recommendation to approve the appointment of director of research into an achievement dr. Kelly thank you madam president members of the board and members of cabinet this evening I'm very happy to introduce this item just a little bit of history a couple of months ago our director of research and evaluation resigned from his position the position has been vacant during that that time just also a little bit history as a reminder this is the department that we just discussed where at one point there were three members of the department the director and the past oversaw the two other positions but this evening we are presenting to the board as the director is Miss Jane we Fritsch and mrs.
reef rich just to give some history has a lot of history in the district and we appreciate her role as a elementary principal a high school principal where she has been extremely successful in raising student performance as a math whiz she has the technical skills to be able to look at data interpret data and use the experience of her administrative leadership to communicate the data and coach other administrators and teachers on how to use the data so with this I'd like to recommend Miss Jane we fritsch as the director of research evaluation any questions or comments from the board no I think that dr. J I can call you dr. J as an awesome individual and I I think she will do well and you've got several months to regurgitate the other data and bring forth on 2002 life first so congratulations I actually had the honor of working with dr.
we French at one point in time and I just know that you're going to do amazing things and the amazing things really happen under your leadership so I'm I'm happy to to make the motion at this time to approve the appointment of djing we Fritch as director of research and achievement well circular motion made by Christine Pritchard seconded by Jay Leonard please cast your votes motion carries congratulations Sweden moved to superintendent and governing board updates tonight we do not have a student update so we will move to superintendent update dr. Callas Madam President I do not have an update for tonight we will move to governing board update I I did have the opportunity to attend one of the future freshman nights at probably Vista High School last week and congratulations to the administration there and the students they did a wonderful presentation of of what their school has to offer as well as I firm I've heard that all the other high schools as well did a wonderful wonderful an equally amazing job it's always nice to see those bright-eyed freshman come in and learn about all the clubs in the school so I'm glad that as a district we make that a priority that's all I have anyone else I just want to wish safe travels to miss Tanner and this Pritchard as you had to the advocacy Institute in DC I'm serious get some earmuffs it is going to be cold and the wind will whip past your ears trust me you'll do a lot of walking make sure you have well you were there before okay so just get some comfortable shoes and three or four pairs of knee highs you know and I'm dead serious it's gonna be cold so safe travels expect you here are some good things when you guys come back I'm just excited to actually go meet to advocate in general I love advocacy but to go to Capitol Hill and advocate for public education I no matter how cold I think that that just excitement is going to keep me warm the whole time so thank you for your well wishes that you'll have Jen with you to keep your worms well you'll feel the feel the love you'll feel the love and you'll feel the advocacy just pumping through you counting on it yeah I didn't have anything but I just wish safe travels Thank You anyone else so unless we have requests for future agenda items anyone we need a motion to adjourn the movie all motion to adjourn I'll second motion made by J Leonard second make it a little slow on that one I'm just saying please cast your vote I wanted to be dr.
I'd like to order this meeting of the terrific in our efforts to go paperless you do not have an agenda directly in front of you but it is posted on legislator legislations to the agenda sera motion to approve the agenda second all in favor aye the agenda is approved our next order of business is public commentary are there any members of the public here who would like to address the Commission nobody okay there will be another opportunity at the very end of the meeting if anyone would care to we have no unfinished business but our first item of new business is a presentation from City Administrator Howard Lazarus on FY 2020 budget for sustainability issues thanks for coming mr. Lazarus random button-pushing his farm there we go once again superstition and happenstance has overcome science and getting us to where we need to be appreciate the opportunity to talk to you this evening we are about to embark upon that biennial or every other year process of putting together a two-year financial plan as we started last year the approach is to go back to boards and commissions and get in but the difference there are a couple differences between last year and this year one is we are approaching a full budget cycle the other is that we are actually approaching this budget cycle most likely in a better financial position than we've been in in a while so it gives us the opportunity for a couple of reasons to look more broadly to reestablish some of the programs that we'd like to see that re-emphasize climate change there we emphasize our environmental environmental role and help to reestablish us in that expression our friends down the street uses being leaders and best in the field so I think there's a lot to be excited about we were doing this earlier so the bad news is you won't see a lot of numbers the good news is that there is a chance for meaningful discussion about what you would like to see us do what kind of goals and objectives you'd like for us to set as we approach the two-year planning cycle the other really big thing that's different between last year and this year is the presence of your staff liaison dr.
good morning big Hollow today's January 28 2019 it is the 95th day of school this is whe news I'm Emma and I'm Isabelle today for lunch there will be mozzarella sticks steamed broccoli sliced red peppers fresh strawberries and milk tonight for breakfast there will be many hitch toast pairs orange juice and milk we have no bread celebrating birthdays today yes Jason that question was what animal is the mascot for chick-fil-a the answer is a cow the winner is Carter from team Cass better come to the office to pick dr. price today's funk that question is in the trolls movie what is the name of the Bourbon who had a crush on pain bristle for amateur and semi-clean inclusion demons class we have a special announcement today for the first time we will be picking a couple of winners to sit at a picnic table for lunch they will be able to sit with a friend all week Phoebe from to our Matthew from to see and Abby Plaza from Judy Caitlyn from 3k [Music] Tanner from 3l Carson from Elena no great Ashley from for colloidal Scott Annie from 4w [Music] congratulations to balance classes for Ashok's excellent start expectations ding specials mrs.
Missy Stoltz who is now over our sustainability and innovations office which really did not exist last year other than a figment of many of our imaginations but is now something very real I'd also like to thank Missy for her preparing these slides so we can either give her great credit for insight or I can blame her as I stumble through them oh yeah so that's either magic or let me see has the so tonight I do want to talk about the distant overview of the financial planning process where we are in the budget and then get your thoughts and share some thinking so it's an opportunity for creative interaction to really address the things that are important that we'd like to get done oh it's wiping oh so we look at the budget process we're in that time frame now we're reviewing our financial projections and we've sat with Council on a couple of occasions to establish some strategic direction and priorities one of our goals this year is to have council look at outcomes and talk about a strategic plan for the city they've given us some very valuable input as to what they'd like to see and then our challenge is to put the resources in the right place to get us there over the next couple months February and March we have a series of work sessions with council to go through each part of the budget in detail public's public services those agencies that draw from the general fund our community services efforts as well as the other agencies that are part of the city's budgets and that would include the county's Office of Community Economic Development Housing Commission and others when we get into April I will present the formal budget to Council and that is again as our two-year plan Council will deliberate with all seriousness and in May they will debate the budget and hopefully adopt it and then as we know the fiscal year starts July 1st oops Broadway Syria well this is fun all right there No there we go so when we talk about the budget I apologize for that the light the truth is that you see now 40% of the city's property is off the tax rolls and property taxes are the primary means that we have for financing most city operations exclusive of those that are enterprise water sewer and some of those the truth is that the city is the largest landowner property that's not taxable and that really is attributable to parkland you see doesn't have a lot of large facilities so most of what takes up the our Holdings is parkland behind that is university and then the public school system so it's really about 2010 and 10 in spite of that we will see a growth of property taxes in the coming year greater than we've seen in past mostly due to a higher rate of inflation so that's the basis of where the revenue comes from you can see we're really dealing with a total budget of just under 400 million dollars now what's interesting about that is the general fund is only about a quarter of the total but it seems to get the most attention as we talk about budget and that's because we're a lot of the services people expect come from police fire some of the environmental programs are funded there some of our parks are funded from there it is the area where Council has the most discretion and how they obligate funds on the revenue side you can see from the general fund public safety take up about 51% of the total expenditures that's actually very good cost control compared to other municipalities where in some cases over 80% of the general fund dollars go to police and fire so we are very fortunate to be able to fund a healthy and robust set of services from our general fund some of the constraints I think this is where the discussion really starts with us is our environmental concerns are addressed through multiple funding sources some of it comes from the water fund some of it comes from the general fund some comes from other sources so in that regard it's really more important point to think in terms of outcomes metrics and a policy agenda rather than focus on specific funding we did meet yesterday with councils policy agenda committee and did incorporate that input you gave into the policy objectives for the coming year that's important one because it helps us guide our search for grants and other sources of funding but it also helps us look to both Lansing in Washington on those things we need help from our elected delegations to change statutes to change laws that allow us to proceed and on the path we want to choose to be environmentally responsible as it stated here the journal fund is the most competitive fund because it has the most discretion and Missy's shopt the office of sustainability and innovations works within the funds listed there so it is a smorgasbord of where things come from but it also is a testament to the fact that our environmental agenda affects everything we do some ongoing issues of concern it's really on water quality we have P fats and their related compounds I think that's a really much and you'll and Brian will talk about that in a little but it's primarily a good news story because we know what we know and we can take action we're in a better place than those who don't know what they should know in terms of contaminants that exist there is a process ongoing to address P fast which is still below the advisory levels that EPA have set and we feel confident we'll be able to meet future regulatory requirements which are many many times lower 1 4 dioxane and the Gulman plume continues to be a concern we do not have any 1 4 dioxane either in the source water now or in our treated water Brian will hopefully talk a little bit about the plans we have to have increased diligence and our monitoring as well we are looking down the road at the water treatment plant design and construction with the idea not only that we can treat what we know now but we what we can reasonably anticipate in the future those things that are unknown to us share this with Brian and Craig you pee many times that when Craig and I were starting off in the world as engineers we were looking at treatment levels at the parts per million range now we're talking about parts per trillion for things we didn't know existed that's a million times more protective and we can detect things that we didn't know were there before so that's a good news story we our goals always provide a a safe and reliable source of water and the process which we started with councils approval of a progressive design-build approach at their last meeting gets us on our way there's been concerned about sanitary sewer discharges and what some of the increases in the sewer rates will be able to start doing more preventive maintenance on our sewers and then there's the ongoing discussion about rate structure particularly on the water rates in the area of resource reduction recovery recycling and reuse there are several issues we are talking about solid waste regionalization we are going through the solid waste resource management plan which will guide our investment the coming years there's a lot of concern about the status of our recycling operations and the desire to make sure that it matches with the solid waste resource management plan we do want to extend organics collection on a full-year basis but also address the operations in the downtown which because the nature of business is heavily does produce a lot of food waste in an organic matter we also want to be more responsive to the concerns of downtown merchants and then we want to make sure over the long term that the fund is balanced but we also want to start the discussion that how do we go to potentially as a pay as you throw policy for council to adopt if that's something that they want to do if that's something that is desirable for our community so that people are properly incented to reduce the amount that they consume in packaging and other things that may eventually wind up in the landfill so those are some really meaty discussions to have things that we certainly seek your input on as well some of the priorities that Missy has put together for her office we are looking at building resilience hubs in the neighborhoods whether it's part of a new fire station or if it's a standalone structure part of it at the Rec Center but we do want to be prepared in case of emergencies and we want to do it in a way in a way that separate of all we are going to be more engaging with our community as he has taken up the sustaining Ann Arbor together program which is really the micro grants program that was in the Climate Action Program there's some exciting things going on some good news that'll be coming out of that as well she's embarked upon a listening tour to get the input directly from our community as well energy is probably one of the areas where there are more exciting things in the works then than anywhere else we're looking at net zero energy for affordable housing and for fire stations there was a commitment of two hundred thousand dollars to the Housing Commission so that when they redo the broadway apartments that they can be more energy efficient lowering the burden financially on the occupants but also being the responsible thing to do we are part of the AARP aging-in-place initiative to see how we can help seniors stay in their homes longer we are committed to achieving council goals for carbon neutrality I think Missy has arranged for us to get a Chevy Volt and for us to test drive as a way to convert our fleet further to renewable sources that will also require us to put in some charging stations charging stations are included in the DDA project for addition to the ANA nationally garage as well so we're excited about that and then there are some things that may not quite be ready for primetime that address solar energy we have reached out to our legislative delegation about reintroducing the measures that will change the tax treatment of residential solar they were both passed with overwhelming majorities in the Senate and the house last year outgoing governor Snyder for some reason vetoed them I think there's a lot of support for that and it shouldn't be a very heavy lift in the legislature this year and then with really with mr.
Hollis class for arts miss mrs. cans passport music mr. summers and mrs. Claridge Scots classes for PE and now we will observe a brief creative sense to reflect on those pay activities of the day please stand for the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all having memoriable Monday and remember kindness counts every day everywhere thanks for watching I do
Murray's health and others we are going to do a better job of being transparent and tracking what we do updating our dashboard not only for Missy's operation but throughout the city and report on those things that help us answer the question that the community would ask is how can we tell you're doing a good job how are you being prudent with our tax dollars so you'll see that come out as part of the budgeting process as well so that's kind of what's in the hopper and at this point I'm gonna turn this over to you and to the distinguished dr.
Stoltz to lead the discussion of what is it that you'd like us to address in the two-year financial plan didn't respond any questions may help the County millage rebate and the implications plans for that the implications for sure there as you know last July the council adopted a statement actually to utilize ago that they would go 40 percent to affordable housing 40 percent to climate action 20 percent to pedestrian safety this past year we did program out the 20% for pedestrian safety to do primarily variable speed limit signs at schools and we're going to continue to use that money for pedestrian safety along with some other funds there's been some use of about $200,000 or so from the Housing Commission to pay for some of its operating costs one thing that will come to council soon is there'll also be some assistance to the Commission to get over the hump because they've had some financial challenges or may have some financial challenges due to the slowdown in federal funding but there is funding that'll look crew for affordable housing in - about 25 percent will go towards operations 75 percent will go into the affordable housing fund so they have the money to build additional units in the future and then the forty percent that was allocated to climate change they said there was two hundred thousand dollars set aside to assist the Housing Commission for energy efficiency that's where we are now Council is debating what they want to do in the future they've directed us to go out to the community with a survey those survey questions have been reviewed and are going through further review both with Council and some folks at the University to make sure the questions are free from bias should go out within the next week or so we'll get the data back in time to make budget decisions in March so that that's where it is we're gonna it's it's sort of a little bit of a circular process we're going to use treat those funds for now non-recurring we're going to start programming things that are one-time we're limited time occurrences until we get some certainty as to the direction councils going to give us on how to use those funds other questions regarding the survey is that something that can be shared with the Commission the questions I think we can I mean the questions we can post when they're when they're finalized I think that's a reasonable reasonable ask if you remember we went we had a with an open surgery if you will that we got over 2,000 responses to early in the budget process and that was posted online the question this survey is a closed survey to make sure we get representation throughout the community so it won't be posted online for response it's it's very similar in nature to the National Citizen Service we do the same firm is doing it so it'll be mailed out directly to residents when it comes back it'll be sorted and adjusted to reflect the demographics of the city so you won't have a chance to respond to the questions but I think we can make them available once they're finalized once they're finalized not for input though I think the process is gone kind of down the road and because of the people who have reviewed it and council has the opportunity we want to make sure that the questions are unbiased not that you're biased but from a you know you bias in a sense that you don't ask leading questions so because of that approach because you want to make sure that what we get back is statistically significant and free of bias we've gone in the path we have how's your how's your view of road repairs evolved great question we are committed I've committed that we're gonna find some additional road funds for the coming year I've also talked to council about committing some additional funding for pedestrian safety crosswalk improvements and lighting improvements so we do have some one-time funding this year that we can dedicate to pedestrian improvements for the coming year when we talked to council in December there was more than a bit of dismay at the decrease in funding level part of that is because over the last couple of years we had some big capital projects to that ground money I think to keep your if you're gonna keep your eye on something keep your eye on the improvements that we're doing with Capitol preventive maintenance and as we do the next year the follow-up survey on asset condition to see that we're making progress towards the goal of 80% of our roads and good or better shape by 2025 so council has expressed their dismay we're gonna try and find additional sources of funds and I think you'll the capital preventive aims we did on South Main on your own parkway you'll see more of those because they extend the life of the pavement further but it is a priority for council and we're gonna put as much funding towards that as we can it's not about potholes either it is about road condition you know potholes I think are euphemism for other things we have to look and see what the governor's gonna do the new governor with her plan to fix the roads and one thing that would be really interesting is to have a discussion of what fixing the roads really means is it just pavement condition or is it safe used by all users of all abilities and that's a good conversation to have is this going to be a phone survey or written survey it's a written survey and will there be sufficient background information provided yes for the questions it's a really delicate dance and that you don't want to bias the survey but there's enough background there so that we can explain what we're asking for without leading the respondent to an answer all right you know I just wanted to make sure that the basic facts were given it's a part of the survey you know in terms of what money was spent already and what the background was the history I think there's sufficient background to explain what the intent of the survey is I have been I haven't drafted the questions mr. Crawford's work the CFO with the firm to develop them to make sure that they're consistent with counsels desires and that they are unbiased thank you also for taking part of your you need to appear in front of us this evening I've got to sort of general questions first of all you started with the fact that 40% of property in Ann Arbor is off the tax rolls do you have a rough idea how that compares against let's say the national average or maybe more specifically against pure cities well we're university towns I think it's probably pretty common in university cities I think what makes us unique is the amount of land we have dedicated to parkland and we have a commitment that everyone will live within a reasonable walk of a park quarter mile or so 20 minutes or less that you don't find while you plant you find that as a goal in some places you don't find the commitment to follow through so I think that does make us a bit unique I would be interested in knowing with the benchmark figure is certain you know some university towns are obviously larger like st.