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this new definition requires sros to be a law enforcement officer with required training timelines established by State Statute so just additional specifics around their training Wellness is 8510 this has been revised in conjunction with the doe it is recommended that the superintendent and wellness committee review the new options and make a program appropriate recommendations to the board that is a long policy and our Wellness Council Works through that which we do have as an active group in the corporation 8600 is transportation this policy revised to incorporate changes to the definition of appropriate vehicles and also uh the uses for appropriate vehicles in quotation marks and special purpose buses and so it's been expansion to that the recommendation is to adopt a policy to provide for flexibility in the use of our special purpose buses as well as what we might deem as appropriate Vehicles based upon the legal definition of that and so that was enough talking to dry my mouth out and I will now turn it over to you for any questions you may have again appreciate the thorough review you are doing with the number of pages that are involved in this particular set of uh policies team what questions um these batches that come do you think that most of the I realized that the the 48 pieces of legislation will have different effective dates right do any of the are any of the 48 pieces included here they are not so all of that is still coming it is and it that your question Mr Center goes to the efficiency of of moving through these and whatever practice we developed process these procedures we developed to make sure it's done as efficiently as it can be with their review because as as you just stated it's very possible that the 48 bills that you just mentioned impact one of the ones that we're talking about that you know won't take those will take effect many of them uh July 1st there are some it's later than that there are very specific effective dates that are listed in those policies or or those uh new new laws but many of them do take effect July first and and these will not get approved until at the earliest after July first right and it's very possible some of those will impact this will be coming right back to you with revised language of language you're just now revising but to the best of our ability we'll stay on top of that and just try to make sure that what when our when the public goes to a policy that we have it's as current as it can be and up to speed with what the state has done what the federal government has done what case law is the is depicting at that particular time uh just just so what is current as as is possible foreign okay lots of reading guys yes again thanks for what you're doing with that um we'll turn it over to Dr pleake for uh the next cabinet report which is the three year calendar good evening I wanted to start by this might be kind of tiny font for you to see but if not I think you had one in your board packet as well to look at but first want to start off by bringing to you a first reading of the proposed calendar for the school years 2024-25 25 26 26 27 just clarifying purposes this is not for next school year we still have a calendar for next school year it's the third year of our last cycle of rotation so this is a year from now um interesting enough this is typically approved in the fall we're looking at moving it up because we are getting a lot of phone calls from families and businesses wanting to know what our calendar is going to be because they schedule a lot of things around those dates so I'm excited to be able to bring to you the first proposed calendar and come back to you in July for approval a little bit about the process I would like to thank Mandy Keel she is ceas co-vice President she worked with me on developing the agendas for the meetings and creating the different versions of calendars we can look at I also like to thank the 16-member committee that came together on a couple different occasions with other small meetings in between to discuss to proposed one there was a lot of good feedback from many but on the committee I will state that it involved teachers District administrators building administrators classified staff non-pub School athletic directors parents board member and a community agency partner and in that um besides the parents that the two parents that served on it that have a total of seven children between them of the group that were parents we had 20 students represented on the committee of 16 members so the thing I did this is my third cycle being on this committee but my first time leading and the one thing I reached out to the Linda declue just saying okay please give me some feedback here you did this for many years and Linda's feedback was there's no perfect calendar adopt the calendar adopted as early as you can and communicate it well so that was kind of the guidance we took but before the committee we had a lot of different proposals and feedbacks and things that we just kind of flushed out looked at pros and cons to each and come to you tonight with this proposal some things we quickly wanted to make sure we knew we did not want to start before August a lot of school corporations do start before August we don't want to stop start before August we wouldn't want to end before Memorial Day if possible we need the first semester to end in December and we want to balance the days in each semester and the one thing we did make sure that we have learned from previous calendar is when we our first week of school we want to make sure the high schools get an A and B day both in in that first week so if the teachers get to meet all the students and the students get to have a full rotation of all their courses and the structure here of this calendar before you is similar to the one we did this year so it is the state requirement is 180 instructional days but with this one you'll see we have 176 and that is because we intend to continue to apply for the waiver that allows for flexibility to improve the school corporation outcomes and we use those four days as professional development days so you will see four PD days built in have there's been some tweak though from the past year and a half of when those days are going to occur so we look at the first PD day that was agreed upon by the committee was to have it right before school starts one thing one great thing there it does help families that have child care throughout the summer to continue that and it's less it's easier for the parents to be able to get that child care covered but it also allows us so we have any new adoptions or any new initiatives to be able to start those everyone together and start a beginning of the year meeting the next PD day that you will see um is oh goodness it is oh the Friday before fall break that is a change too currently the last this year we had the Monday after Labor Day so we're trying to keep things towards the beginning of each quarter so that helps and then the third PD day is the Friday before Martin Luther King Day and then the fourth one this is where it gets a little antsy so some of the feedback that we got is families like the idea of having the PD day at the beginning of a break rather than the end because it's easier to remember that their children are going to be home with them maybe at the end of it so we were able to accomplish that but if you look at um April 17th on the 2024 our fourth PD day we're going to have that as the Thursday before Good Friday and like we did this year where you will see the change and make note is in 2025 and 2026 Easter jumps up earlier and earlier both of those years and they're closer to spring break each year so the committee had taken that consideration and some feedback we heard from community and others on the board is let's offer a Monday after Easter there may be some more convenience for families there they're traveling over the holidays to be able to get back so we thought if we tried it in 20 20 25 26 we can get feedback from employees and families on how that went on our next three-year cycle we can take that fee back into consideration so we are starting in August we are ending Memorial day but we did keep Memorial Day on the calendar just in case we do have to add days to the end of the year that families do know that that is a holiday regardless and the one thing we had conversation about but we're going to stick to the first three days that we have all for inclement weather or any other reason those will be e-learning days as we have had in the past and then any days Beyond those three days will be added to the end of the school year so that is state law where you can only have three asynchronous e-learning days to provide so I'm trying to think of anything else we are ending the semesters before at the end of December graduation yeah so I think the main thing to make note is that fourth PD day is the only thing that is tweaked a little differently but the days are spread throughout but we are very excited to be able to bring this to you now that possibly get approved in July that we can start communicating well and with that teacher days there are 182 and a half days built in for teacher contract trying to think if there are any other notes I left out Dr Roberts is there anything else that I left out I don't think there's anything you've left out Dr pleague just wanting to stress or emphasize that the the main change to these three years versus what's coming up next year is just the scheduling of those four PD days correct that moving of one to the beginning of the year which would have been Labor Day around Labor day before moving to Thanksgiving one up to around fall break and then second semester instead of that President's Day we've been up to Martin Luther King Jr day that fourth one's staying around the same time but pivoting it instead of Thursday to Monday in those last two years everything else is pretty much same in in terms of how the calendar was approached and how it lines up in those those nine months yeah and again I do want to thank the the 16-member committee because a lot of insight and a lot of feedback was given and a lot of things were processed and talked about and um and thank you to Mr Schultz he was just like okay let's just get it read in in June instead of waiting until July so that's why we got her ready and presented this evening thank you do you have any questions or feedback as school board members I know we're all interested in the days of education as a parent could you walk through just from top to bottom what are the days off you know when is there a long weekend when is there three days in a row off when is there a week off so if you look if we're gonna if we're families and we're looking at students so the teacher work day will be early August and it's the first Monday it looks like possibly throughout and then the first PD day would be a no date no school for students and that would be the day before school starts and what we think that might help with Mr stinner is a lot of school corporations like having their open house a couple days before the first day of school to give teachers the day to really work in their rooms and or really get ready and get a break from not have a long evening in the start your first day so this does get a little space to that so we assume teacher work day with open house and then the next day PD day and then students will start after that there is no school on Labor Day on a Monday and then the PD day will be the Friday before fall break and that'll be the end of the grading period there and then there is still a full week at fall break for families and employees to enjoy off Thanksgiving break we kept that Wednesday Thursday Friday and the last calendar adoption is when we added the Wednesday off because it used to just be Thursday Friday and a lot of families and employees like having that extra day either for travel or preparing for the holiday to host the holiday and after we return from there then winter break begins and we do get two full weeks I believe three full weekends for the winter break for families and most employees and then the teachers return to work on a Monday each of the calendar and classes begin the Tuesday after that Monday with the first PD day being Friday before Martin Luther King Day again this is something new this is given a four day weekend for families so they'll have off the Friday before Martin Luther King have off Martin Luther King day and then return and then spring break is still one full week Monday through Friday and then the next PD day this is where it will alter it'll be the first year the Thursday before Good Friday the other two days the Monday after Easter and then the last day for students each time is still a nice day there May 21st May 20th and May 19th and then the last day for teachers the 22nd the 21st and 20th a reminder that's a half day for teachers with the graduation being May 24th May 23rd and May 22nd and again we left Memorial Day because if we have to add significant amount of days to the end of the school year Memorial Day will be a day off Channel so first of all I don't know if it started this year last year but the built-in professional days I think are just a fabulous addition to the calendar in light of that I'm wondering so it used to be that the first day back after winter break for teachers like the January 6th was partly a teacher work day and partly professional development is within schools is that now just a teacher work date that varies among the schools because it is a teacher work day and I shouldn't say just a teacher workday yeah it is a teacher work day however some of those use waiver days to have parent-teacher conferences first semester or other events that occur that they can use that time to be able to either turn the teacher work day into a half day or no report of day because they got approval from ccic to be able to use a waiver day for that day but each school goes for a separate vote and approves that as it is and it goes before ccic for approval thank you um I assume those probably aren't even submit kid days each semester but really really close it is so I can tell you it's 90 days each semester um well 88 days semester and but the first semester or the first quarter in the third quarter both have extra days in it compared to the second and fourth and the only impact that that truly has would be more of the Middle School level because of their quarterly specials where they switch every quarter but as far as the high school and the elementary not the impact but when we spoke to the Middle School administrators they said it's not an impact it is fine and that is typical it's usually like 46 42 and 46 42 I believe is what it ends up being but it's 88 each time and I do have one more question so this calendar is assuming that the state grants four fewer student days each year and I would guess there's a pretty good likelihood they'll continue to grant that waiver is it possible to do the waiver multiple years at a time or that has to be done with each year I assume yeah it is it is an annual application Mr Grimes we a year ago did ask to do it multiple years to finish out Discounters for two years and was refused on that application and advised to only do it one at a time so Mr Grimes at any time that the that wasn't a prude or that flexibility was no longer allowed then we'd have to come back to um ask for revisions and amend the calendar but we're gonna feel like we are going to get this approved to go from a slim chance that it's not granted would those just revert to students yeah yeah I just want to have a last comment on Dr pleake thank you for getting this through I know you said it exactly right there's no perfect calendar I'm not an educational background but a number of different things we were trying to avoid with iLearn testing and testing at the high school levels some people like graduation on Memorial Day Weekend some people don't all the balancing feedback there's a lot of feedback that was taken into this consideration it was very considerate so I appreciate it thank you okay any other questions I feel left out if I don't say anything of course I just want to thank Dr pleake I did have some questions she was able to get the answers so my questions just so everybody knows was um I'm a little old-fashioned so why could we not start on Labor Day finish on Memorial Day and she explained how they want to try and get the first half of the school year done before the end of December so that's the breakup for that so that was the only question I had it was the answer very well so thank you thank you thank you Dr quick so this is our first reading and then we would we would move to adopt in the next meeting after people had time to digest so maybe to summarize on that Miss Wilden um we had a couple of agendas a subcommittee um reports that we have some first readings coming out of those uh we have the first freedom of the YOLO policies and the First Freedom of calendars so a few items that get questions in let's make sure we address those between now and then and see if we can be ready for approval at the next meeting if not we'll keep moving but that's that's what's on the table right now thank you okay thank you Dr Roberts all right our next item on the agenda is public comments we do have several people signed up to speak I will call you up as you're listed here on the sheet um Miss Cindy Fray your your address is listed thank you very much for that if you wouldn't mind starting with the topic that you'd like to cover when you get to the microphone and we do have a three minute timer and I think it'll pop up over here good evening hello I'm on the Cyd that's Council for Youth Development steering committee so I'd like to talk about the search Institute Middle School pilot it's item I um so I serve on cyd's steering committee that means I'm familiar with the search Institute and it's evidence-based approach to help all young people thrive when you look at the funders of this organization it really speaks to the quality of this organization and the results it's gotten over the years folks like the Ford Foundation Lilly endowment and the Bill and Melinda Gates Foundation just to name a few I understand that the previous studies the developmental assets survey and the resilience through strength survey helped our youth organizations Better serve youth in our community I think it speaks very well of bcsc that a group like the search Institute has chosen to work here again and to Pilot this program with our community so it is my hope that this goes forward I fully support it ultimately I would hope that insights gained from the survey and actions taken in response to those insights end up creating Better Learning outcomes both for our students and those across the country thank you very much for your time okay thank you Miss Fray okay I have uh Kristen Mudd you've also listed your address thank you very much if you want to just mind giving your topic before you start I just wanted to speak uh briefly on the permission to participate in the search Institute CAD project as well I am a member of the community I'm a mom of two bcsc Uh current students and also have volunteered extensively in the community also with the council for Youth Development so I am familiar with the work of the search Institute in relation to the developmental asset survey and resilience through strength surveys that were conducted with bcsc students I think the data collection is very important and that it helps us better understand our students their strengths and potential barriers to educational success these surveys provide valuable data not only for the school but also for our community and data that helps us determine how we can better support children locally I believe the cad project represents a great opportunity to partner again with a search Institute to Pilot a project at one of our middle schools it's an opportunity to be responsive to the survey results and offer additional support to our students and I just wanted to come tonight to speak in favor of bcsc participating with the search Institute again and hope that the school board will will approve this thank you thank you Miss man Mr Mark niemoller your address is listed sir if you wouldn't mind stating your topic when you start thank you uh I'd like to comment on the same issue the search Institute I assume it's another survey so I think the previous survey by the way I like to oppose it and I'm opposed to it I don't agree with it because I believe the previous uh survey had a question for students on their sexual preference um it's it seems like a pretty personal question and if you research the search Institute it it's not very hard to see that it has roots and CRT that's critical race Theory um there's hidden agendas um regarding gender ideology and racism there's a lot of anti-whitism that's uh part of these organizations and their materials doesn't take much research into their organizations to see that to discover that um and bcsc has a policy obviously Against Racism so one of the racist elements and they hide it pretty well one of them is they teach systemic racism so we've all heard that term what the problem is it seems like they're fighting racism but in the process they commit racism because the systemic in systemic racism um is the system and the way they Define this system is the white race so it's it's a criticism of the white race which that in itself is is racism even though their claim is their fighting racism they're committing racism in the process so if there's any material in this search institute's uh surveys regarding that then the racist and they're violating one of your own policies another related uh concept of theirs is white privilege I think we've all heard White Privilege also well that is a racial stereotype because they Define privilege as something that's not deserved so here you have a a negative racial stereotype in this organization it's it's part of their agenda it's just another tentacle of CRT and uh so I oppose it and there's a lot of other indicators that uh well bcsc should project a better image than to be Associated than to partner with all these organizations that seem to have CRT elements and thank you [Laughter] okay uh Eric Farrow Mr Farrell your address is listed thank you very much if you in mind reminding us of your topic when you start a topic will be on policy first of all and also uh speak about the search Institute and I'll just have a little thing if I wanted to add to this was that a senior order was possible that searches to might be asking children their sexual identity I mean so why would they be asking that what did this information go and how would they be using it what's the need for it um and I also want to make a comment that uh I don't believe that we need a third party Institute without 100 transparency and there seems to be a lack information on uh search Institute on bcsc's website uh and uh to me that's the lack of transparency so it's hard for me to understand a lot of it with that information going on with it um point out my policy comment was going to be a story that I read recently and it was a story about a common snore student who was describing actions being taken by her teacher and how uncomfortable it made her feel these actions included calling this student up up front class for casual conversations claiming to be a family friend became very it became very personal and very uncomfortable for her also asking how old her great-grandmother was and how they uh how the student and a teacher would how the teacher proposed a the teacher and the student go surprise her great game mother and then there was texting the student's mother about things not related to the school but about the students and also asking personal information is your mom remarried how long has it been since your father has passed away this teacher stopped the student one time in the hall she was going to the restroom teacher had told her to come to his class after school the student didn't go to class and left early felt very uncomfortable and unsafe and messages shared by the students the teacher continued to make attempts to getting this student to go with him one night after the student was done at her work the student and her mother went to the store the student comes out and there's the teacher they see each other and the teacher is calling her name the student goes to her mother and her mother's boyfriend which is with them the teacher went to them to introduce himself but that was cut short by the mother because of the emotions that her daughter were feeling that's one story another quick story was a teacher in Greensburg reported on May 1st 2023 was arrested for stalking a 15 year old student the teacher had sent 600 text messages with lewd smutty jokes and memes also showing up at the students baseball game after the student quit responding to the teacher's texts these stories go on with further detail but I think you get to just and that the point is that I think there needs to be a policy about boundary Invasion and I hoped you would adapt it thank you Instagram is Amy Hale hi good evening so you all hear me there we go again my name is Amy Hale I'm a parent of two bcsc students and I'm also a local physician so I'm in a large majority of my practice involves treating mental health conditions so I've really seen firsthand that the impact that's had on our community I'm also speaking in favor of the Cadre program and bcsc's participation um I also just wanted to say that I think the most important way that we can prioritize how we support our youth is to ask them directly right it's important that their voices matter and our youth have responded both in the search Institute and resilience through strength survey and that's given us some really valuable insight and I think it's important that we listen to our youth and address those concerns that they have so again for those reasons I fully support bcsc's participation in the program thank you you miss tail Mr airgrow is lifted if you wouldn't mind specifying your topic please it's a hair grow I'm speaking on the Cadre project also uh Community member father three um children that will be in bcsc um in our community I mean we basically just don't know what it is exactly right so like what is it specifically what's the purpose what's the goal how is it in the best interest of our kids what's you know what benefits and obligations come along with it etc etc this is the first time it's come up and you're excited to vote on it tonight and our community is just in the dark so you know I want to add two points on top of that this is from a company called search Institute as we mentioned before the same company behind the survey that garnered so much attention last year over questions regarding gender ideology and sexuality and then just your general lack of transparency with parents in that case there was a contract that committed bcsc to certain obligations like not being allowed to share the survey questions with parents even after all of our students had taken survey even after all the other schools had taken the survey um and then the second point is concern over where data regarding our kids go and what's used for maybe even mistaken here but my understanding is that there is some Association or collaboration with Indiana University in this project or between the search Institute and IU I mean with urgency I would caution every school board member against collaborating research data of our children with IU even by proxy at least until IU stops celebrating at best questionable at worst disgusting figures like Alfred Kinsey and his so-called sexual Revolution those research is blatantly faulty by any scientific standard and includes disturbing pedophilic acts IU still emphatically celebrates this please don't make our kids data points for such an institution so besides what should just be the norm the Baseline you know providing all the information that you can to your constituents and giving them time to consider and provide any feedback they may have they're extinuating circumstances on top of this Baseline that call to the interest of our community members such as precedent with the search Institute consideration in what is being done with our children's data and there's just a general concern with this over emphasis on culturing our kids and maybe a discussion just needs to be had around them what are our schools in that cultural discussion but you know maybe there's no concern at all uh the issue is we just don't have the information to know if there's a concern or not [Music] um and you know I don't I don't see this I see this as the result of the real problem you know the lack of of forward communication and transparency I mean I hate being a dead horse but here I am again um thank you Mr Grow I appreciate it yeah yep thank you have a nice night [Laughter] okay we'll move on thank you Dr Roberts I think we've got several items slated for approval tonight okay uh we'll jump into there are several items here the first five are typical for you with the exception of a just has a couple of extra meetings included but asking for approval the minutes of the regular school board meeting from May 8th the special board meeting on May 16th in the executive session on June 7th Additionally the list of supplemental contracts that were provided to you school fundraisers that were provided to you as well as field trips and professional leads we do have claims in payroll that claims dated June 12th are about three and a half million dollars pre-runs dated from May 1st through May 31st about three and a half million dollars and then our payroll over a long period of time payroll dates of May 5th May 19th and June 2nd that included extra stuff like summer and certified retiree payoffs and spring schedule B stipends those amounts were about 11.3 million dollars additional recommendations for approval the Doe's dual language Grant application this uh is used for arligato pathway permission from Dr Boseman for Chiller equipment at Northside Middle School permission to expend a donation received for Taylorsville Elementary School I had a generous donation sent to their Direction a permission to participate in the search Institute Cadre project and reapproval with full Board of the neoli policy revisions from the last meeting is the point of clarification uh with that so that was a list of policies that we reviewed at the last meeting those policies were first provided the second meeting of a second scooper meeting of January with those policy revisions there were only five board members in attendance that evening in review of our bylaws some confusion in terms of the wording there in terms of full board with a parenthetical statement after that said physically present so we are just making sure to um follow through and regardless of the interpretation there we do have a full board here tonight so ask for those policies that were put before you before to once again be reviewed and I'm recommending approval of that so those are the items that I have this is Dr Roberts I'd like to motion that items I and J move out of the consensus for line item boot second okay just want to make sure that item I would be separate and item J would be separate so yeah I understand the motion in the second okay no vote is needed for that yeah thank you all right so first on the table would be a motion to approve items a through H as per as printing I'll I'll move to approve a through H is written thank you Mr major do I have a second second thank you Mr Schultz any comments questions discussion from the board the the only thing the only thing I had was something very very simple but school fundraisers for any fundraisers that are pleaded could we have a column that not just says estimate but maybe how much money they earn so some of them are done in the beginning of May so that's the only thing I would request is to have an estimate and then what they actually earned if they were done okay any other questions or comments um I had one question for the supplemental contracts that the tech team stipends I think the understanding I think now is that was just a typo in the beginning date and end date because the beginning date was oh gosh August of 24 end date May of 23.

I think so um wow okay so board I have a couple questions please Madam president yes I um first of all thank you so much for all this wonderful information I was curious about on page um you talk about child abuse and I'm just wondering um how employees are developed on reporting the mandatory child abuse and how that is documented at the school level or perhaps at the its Transportation um at that department beginning of the year we have our safe schools modules in which all employees from all categories are trained and they sign off on that so then it's in their file that they have knowingly gone through the training and signed off and then a leader whether it's a professor division leader will be able to follow up on that and and talk about the steps that are involved if there should be a violation thank you and then for professional development I know in our strategic plan thinking about alignment to our strategic plan one of the things that are in the board goals is increase or which is in our strategic plan is to increase staff support to improve retention um and reduce turnover and improve workplace play Satisfaction is that something that we could name in the professional development session section on 18 um so that they understand the alignment to our Equity goals and our strategic plan thank you it says on page 18 of the classified I just thought since we're giving so much Credence to our strategic plan and our Equity goals it would be because that is part of it's my understanding all employees will participate in Comet District developed PD for all job classifications that potentially it's named in there that is specific towards equity and once we put it in the board goals it goes for everyone but I do want to do from this down a point of clarification when we talk about students reporting for um any form of abuse that goes through Sean Bush's division um man I know we have that in the handbook I just want the board member to know that that goes through student services so miss bush is our point of contact completely for all of that so the the handbook just aligns of what we have Carla Johnson for all of our employees okay but I just want the board to know that just on the record okay okay and I would just like to add thank you so much for the hard work on all of these changes and you know when when we're asking you know what is safety um you know this you've spent a lot of time with Transportation on explicit safety items so I appreciate that very much thank you um shall we board go on to the proposed Board of Education meetings for 23.24 and that I I'm presenting that evidently yes so let's take a look at those and as I look at those proposed dates I am very glad to see that we have fewer months this year let this last school year dates fell kind of strangely and we had three or four months where we had one meeting so I'm glad to see we don't we only have a couple December and another one so I'm glad to see that I also want to mention that it would appear that we're meeting right after the sun disappears on April 8th isn't that April 8th so we have a work session scheduled that day is that a problem for anyone here is that a problem for any Administration or board members if we're all in agreement that's not a problem just don't look at the sun before next purchases it passed by them I believe that it will have passed by that time it will so we've had a chance to see it so yeah we've not had a chance to see it safely we've had a chance to experience it we're not going to look at it okay all right um that's the only that's the only question I had or do you have any other questions about the dates they look good to you okay and then we're good with those dates thank you sure um student achievement Mr noteworth thank you madam president Madam president Dr Smith the members of the board I bring to you this evening part one this is the first installment of student achievement reporting from the 22-23 school year there'll be several more to come as we have data available that we're able to share in the public so we always like to to frame this in the context of your board goals so the this board goal we're going to talk about this evening is growth of 10 percent in the number of students meeting grade level proficiency on our district benchmark assessments and reading and math in all racial subgroups and just as a point of of reminder and clarification for the 22-23 school year that assessment was fast Bridge which is administered through the parent company illuminate for 2324 we will be moving to i-Ready so I'm just sharing that with you as a point of clarification for this board goal as we look at our overall District level results as a district we had eight percent growth in math in terms of proficiency seven percent growth in Reading specific to subgroups we did see a 12 percent increase in our Asian population and although that's a small subgroup for us it is a growing subgroup and because of the numbers we are accountable for the student achievement in that subgroup also our dual language English Learners we track that data closely as we're expanding our dual language programming also grew by 10 percent in math our Black and Hispanic subgroups at the district level grew eight percent in terms of of individual School level all four of our elc's and five elementary schools met the board goal and math as we switched to reading we had all of our subgroups grow but no subgroup at the district level reached that 10 percent our highest subgroup growth again our dual language Learners English Learners at plus eight our white subgroup and our multiracial subgroup at the building level two elc's and three elementary schools met the board goal in Reading and so this is the hard data there's a lot of data here but I do think a couple points um to take a look at here the total number of students tested that just gives you an idea of the number of students this is a K-8 assessment and so for instance our black subgroup continues to be our largest subgroup followed by our Hispanic subgroup followed by our white subgroup and so you you can see the the number tested for each subgroup in the fall and then comparing that to the spring and so that's for math you see green in terms of all of the increases in proficiency from the beginning of the year to the end of the year for both math and reading in terms of of next steps we have a extreme focus on continued professional development for all of our teachers we have very robust offerings this summer in the following areas so Equitable student outcomes leads the way and is woven through all of our professional development more specifically the science of reading as we're looking at the attacking our reading achievement particularly in our younger grades our primary grades focused on the science of reading we do you approved last month our new curricular resource for Math and so we'll have significant professional development around that curricular resource and our instructional framework with the focus on culturally responsive instruction within our instructional framework and then social emotional learning and particularly our partnership with Dr Lori desitelle's she's back with us this summer one point I'd like to make is our continued Partnerships that that support accelerated learning we know that in terms of recovery from the pandemic and unfinished learning that we can't do this by ourselves that we've got to have robust Partnerships and so we have tracked the data closely of our students who have been receiving Huntington tutoring Services both within our schools and at the center and we see a positive growth percentile accelerated growth for those students also students who are being tutored by our retired teachers we ended up with 34 teachers retired teachers that came back to serve our students during this school year and as a Cadre those students who've received tutoring from retired teachers also showed accelerated growth and then ongoing data-driven support for principals each of our schools is very unique and very different in terms of the population that they serve and the type of support that they need and so we really work hard to individualize that support for our principles based on their current data the next board goal we're going to take a look at tonight is our rigor diagnostic goal and the goal for 2223 was to achieve or exceed an end-of-year rigor diagnostic score of 9.0 or grow by two points from the beginning of the year to the end of the year and and just a reminder to the board um or or maybe not a reminder but to share how we've arrived at this this goal over the years as we introduce our instructional framework to the school district several years ago we rolled it out in phases so our elementary actually is a couple years ahead of where our secondary is and so that's that two-point growth knowing that we were rolling out at different different paces and different levels and so 9.0 or two points growth from the beginning of the year to the end of the year as a district our growth was 1.75 we did have four elementary schools that achieved the 9.0 or higher and I do want to call out three by name because they scored 10.0 or above Mary Castle Forrest Glenn and Crestview we had six additional schools that grew by two points including for the first time ever all four of our secondary schools so the instruction is moving at our secondary schools and again for the first time ever all four of them reached the the level of the board goal so this is just an overview of the process this is a beginning of the year to end of year type of assessment so all schools receive their rigor appraisal or their rigor Diagnostic in at the opening of school August 9th so that is shortly after school starts getting them there to evaluate instruction we have some schools that receive a mid-year check-in mid-year boost all four of our secondary schools did and then our Consultants come back at the end of the school year same measurement same standardized process and assess our instructional practices and those practices on the next slide um are divided into five different areas so on this slide you can see what those areas are so conditions that's your classroom environment what's the classroom environment look like related to learning rigorous standards standards-based student evidence so are we on point in terms of Teaching Standards that we're not off doing something else but our students are actually producing work that is related to standards it's not what the teachers are doing it's what the the students are doing the next one is achieving student teams to or activating student teams to achieve the standard so are students talking with each other are they working together are they collaborating is there that type of environment in the classroom and are there structures in place for students to be able to develop language through collaboration in the context of achieving rigorous standards then are our teachers verifying learning so this is that check for understanding that teachers do are they verifying that students are learning and if they're not are they taking action immediately within the lesson and then what are our tracking processes that we have that we're tracking student progress towards achievement so those are the five pillars that make up the total score in terms of next steps for that particular goal again it's very individualized based on where a school leadership team and the principal are what their current data is so continuing that individualized support for our school leadership teams the continued alignment of our evaluation model so our teacher evaluation model it's also known as ftem the focus teacher evaluation model and aligning those particularly with the focus on Equitable student outcomes and again lots of professional development offered at the learning Summit around our instructional framework would be happy to entertain any conversation or questions celebrate the 34 retired teachers who are coming back for our kiddos that is that's a big celebration when we talk about retaining highly effective teachers they don't even get to count in that right right that's a big deal that's a big deal hooray for our secondary schools for meeting that two percent growth that's a big deal because I do see year after year the higher the rigor score the higher the achievement that's correct I do see that so that is a big deal for for our teachers and for our kids Bravo to the staff and the teachers um we we do notice that there are some schools that are very high performing High achieving both in rigor and otherwise and I guess um I will leave you to mull a little bit till the end of the conversation are we doing something so that those schools those teachers can share their practices throughout now I know you said the populations of the schools are different but what are we doing so that those schools can share their practices I notice on slide 10 on the bars I'm thinking if we could just skip that beginning of the year we they'd all made two percent well so by the question that begs the question what's the dip in the middle of the year was it a different team that came through oh we only do five schools in the middle of the year so we did four our four secondary schools and as I said their implementation is a couple years behind our elementary so it doesn't really that brings the average down right okay um and um could you give me just one quick example of culturally responsible instruction so I think related to this slide even that's on the activating student teams to achieve the standards so we know that our students need opportunities to interact with each other they need opportunities to tell their story to each other and as much as we can do that in the context of academic learning it really makes a difference for students when we think about our English Learners and developing academic language that only occurs when you're practicing academic language and so if it's the teacher who's talking all the time and the teacher directed instruction versus turning it over to students turning it over to students would be an example of a culturally responsive practice and it's reflected in in that data fabulous and these are all huge wins for the district and Bravo to your team Bravo to everybody um the achievement is up but however we we created goals last year and we didn't didn't quite meet our goals so I just want as we go to board goals I know we're going to have another day of discussion about board goals before we're ready to pass board goals so as we go to board goals you know there'll probably be some directed questions about um what's attainable you know because I don't think anybody could work harder than Lawrence has worked this year for those achievement gains but they didn't quite meet that 10 or that and rigor that oh they didn't all meet that two percent or nine nine point two points or nine points so let's have that conversation in board gold sure okay question I have a question and I know one of the cultures of one of them um I'm huge on cultures cultures have a huge impact on achievement and just all that goodness do we know what are some of the cultures I know Forest Glen because my children had went there but the culture even of Crestview and Mary Castle I only ask that because if you are parallel paralleling the achievement Gap with the opportunity Gap a lot of it is culture also culture access feeling included what are those cultures and do you think that I'll just I'll just put a Ellipsis there from a demographic point of view um Crestview and Mary Castle are very diverse schools um Mary Castle has a dual language program with a large Hispanic population uh Crestview has a growing Hispanic population but African-American is their largest subgroup but at Crestview um so they're both very very diverse may I ask also even as far as the um longevity of the teachers are are there teachers that have been there what is the how does that look is there I know Crestview has a lot of teachers that have been there for a while right well we we've actually had quite a bit of turnover in both of those schools um and so I would say more than longevity of teachers it's the systems that have been put in place um by the the leadership teams that those systems transcend um the the turnover of teachers and so there's a certain way that we do plc's there's a certain way that we do data analysis there's a certain way we do professional development and that has lived on Beyond turnover of teachers and so I think that stability has helped okay just just from just from what I observe and what I see just like with horse Glenn like we have a very unique culture everybody it's more family Orient it's just so just thinking of in Terms as we're looking at rigor achievement just as equally important as the cultures of our schools I thought that was kind of cool that the the schools that did very well were the ones I think have a I don't what's the what's the verbiage for that one um strong family culture culturally diverse but also there's a connection piece that's a little differently there we go success breed success when you're successful then you're able to solidify those systems and achieve more successes As you move forward so absolutely thank you for entertaining my question I just had three clarifying questions um thank you again for all this data and the work you guys have been doing uh the first one that was just the thought I had as a non-educator is there data on students um student achievement for those who've attended jump start there is okay and you you may recall um last year we had Purdue University do a study for us where they actually tracked the end of the year data for on our district benchmarking on Fast bridge and beginning of the year data for students who attended jumpstart versus similar students who did not attend jumpstart and there was a very statistically significant difference between the two we also had Marion University do a data study on our Orton Gillingham approach which is specific to the science of reading and those students who received additional jump start instruction in small groups for Orton Gillingham specific reading instruction same thing a definite increase and statistically significant increase in our district benchmarking for those students thank you for that and then to go along with that um my unders this is on slide three um I believe learning loss was noted higher in math uh from the pandemic is that correct that is correct and now it's looking like our our district data it was this past year it was more in Reading is that correct that didn't more schools didn't meet the reading goal is that correct that's correct and and we saw this last year too in that um because there was more loss in math we're making that up faster where there was more stability in reading and so even though we we only had a one percent difference between math and reading we are seeing that accelerated growth with math for the last two years thank you for that explanation and then I promise this is my final question just again so I can understand the data um on again on slide three that was on K through ART k through eight schools correct correct so would that be 17 total schools that that data was collected on so the two middle schools the 11 Elementary and the four years okay okay thank you for clarifying that thank you I um thank you so much for this report a couple of questions so I know that on slide two that you indicate that we're moving from Fast bridge to i-Ready yes what type of training is being uh done for the teachers as they get ready for a new assessment yeah we've actually done iready this year this has been our transition year where we um and it's been a lot for the teachers to administer two assessment systems they've done both fast bridge and I ready in preparation for the switch next year and so we've had ongoing professional development all year and administered I ready all year so that our teachers could become familiar with the assessment but really more importantly become familiar with all the instructional resources that are within iready so even though the board goal was around fast Bridge we were also learning I ready at the same time so that they're prepared for next year and so um is there I know that you have presented on the board goal of Ben benchmark assessments but wondering what type of data that we have about our because I know you were talking about the science of reading about our dyslexia screener and how many students are at risk or at some risk for dyslexia at boy compared to uh end of year yes we do have that data I don't have it off the top of my head but we do have that data what assessment have we used this year because I understand we might be switching assessments is that correct or as a mirror what is that the assessment that we've been using we use the i-Ready assessment for the dyslexia screener and that's what we'll use next year as well okay okay I do have one more question um I want you to get out your crystal ball um because I understand that state standards changing again and so just as we start to make progress do we have an idea it looks like the they're diminishing the number of actual State Standards making a more streamlined do we have any idea what that's going to look like we do yes we do and we have our curriculum teams working on that now aligning the new plan from the state with our scope and sequence the iLearn assessment doesn't change for next school year and so we'll be implementing new standards with the priority that the state has given but they've also identified important standards so there's essential standards and important standards and so um for next school year we're going to need to to be able to do both because the iLearn assessment won't change the following year is when it's predicted that iLearn will begin to change so that'd be the 24-25 school year and that school districts can opt in to participating in those changes with iLearn that right now the the department of Ed is indicating that it would be one vendor that would be the Benchmark assessment and the summative iLearn assessment it would all be the same vendor across the state so we could opt into that in 2425 with then it being Statewide in 2526.

you get if you get used to having 16 or 17 that class and all of a sudden you get 22 to 23 in a class that's a big difference I mean it's a big difference research and studies will show will tell you that again in 25 Dr Watson always used 25 for us in the first so 25 is the magic number you didn't come and talk to him about additional staff until you got in a classroom now that's again that's been a few years ago seven years since I've been an elementary principal but that was the magic number because because again research and data will show at 25 there's not that much difference in student achievement between 25 and I'll say 16 17 18.

it is not outrageous theory that economic collapse of every Community within usd-112 may occur over the next several years as families move to bigger districts and perhaps even out of state for more stable opportunities so it's Paramount that USD 112 survived this organization with a no vote to maintain the survival of this small community way of life by pressing this nuclear yes button by doing this is exactly what it means this is not a reorganizing effort by any way of the petition by Wilson and the yes supporting veterans this is and following or nothing measured UFC 112 will be broken up and divided and given to other districts the tax dollars will follow your children in USD 112 or in some other District but I I guarantee you a yes vote does not keep tax dollars flowing throughout Wilson's community and I think the Wilson faithful should ensure that the economic sustainability of their community and there's a possibility for future growth within that Community a yes vote could mean the demise of Wilson as well as all other communities within USD 112 and that should be a very frightening scenario for everyone involved I think there were a few people that came in after we started if there's anything else wanting to sign up this week I'd like to say one thing we went to the main building you know don't say nothing and even on me we had the first objective still listen as the meeting would come here at the administration no not here she'll have some kind of notice put down on there about communities moving on to Wilson transportation been discussed and brought up that so that we should change from Paid parents to drive students in from two and a half miles away from the Attendance Center paying them to drive in or providing the bus currently pay this past year 11th parents Drive-In two of which were staff members that lived out of History that I'll be driving so we have about nine and I know of right now that at least they're two and a half miles possibly a way after I just needed the way I understand in the consolidation there was a debate over paying mileage or bus and also my understanding that Central complaints chose busty that those that chose to pay parents so what you need to know if we need to look into the survey at least those nine parents to see if they would rather have a bus whether they'd get paid for regular students so I'd like to at least great if you can add it that's that's a change if you want to pursue or at least investigate is there a reason we know is that the board decision I guess say that again please it's been past practice to pay that 50 that 37 cents a mile we don't we don't ever pay the state rate the only time we do is for staff travel like to a conference or something but since it's ongoing we've always just paid 37 so that can be changed sure I'll just tell you what it is but I'll just say that's what it is when I can start this that's what I was told yeah that's prepared I talked to a couple parents and they'd like to see the survey to see if there's a they feel they would parents I talked to would like to be picked up at home around two and a half miles from here but I didn't talk to nine parents I just talked to two two six is there a reason we wouldn't survey all the parents that are that we know or not I think it's more important to the people that actually we get the service I got up two and a half miles I'm just wondering if there's more if we just aren't submitting the violence I I don't know I don't know the answer is I know right now we take a Transportation doors to Wilson so a lot of those kids probably get to get on there indoors right over that's kind of like what we do here yes we pick up pick up at certain locations if you're out of town neither you're driving to the school or you drive them to the bus maybe we get waited on Transportation of students that are two and a half miles away from the tennis centers Okay so wherever you're where a student goes to school they're two and a half miles away they get waited for transportation even if they live in a community but they're in Tennessee There's a different Community they're still waiting for transportation waiting for finance excuse me do you have much for everybody up there we can't hear you back here no we just have one it's something everybody that can speak up so that's you know that's really what I want to know and I have a survey if the board wants to have I don't I want to survey those people there too might find other people two and a half we couldn't survey them I just don't think we need that survey those people that really that applied by iTunes yeah accrual students probably for preschool Sixth and look at any other thing it's indicated entertainments well depending on the outcome if we do survey which I think we should is it no vote I know bro they don't want Transportation they want to continue to get paid I'd like to pay the state right and we can put that on the agenda probably folks that's not a lot of problem yeah yeah one family wants to have the bus come to their into their house and pick them up no you didn't no you have to do what the majority whatever the majority was sure but if if you don't pick them up with it then I'd like to pay the state right yes yes certainly would be good to do for those that it applies to if you need emotion or his consensus I'll go ahead and survey okay then approval of a beef donation is That Emotion by Josh and it's second by Chad all those in favor say aye on any of those same signs thank you very much for that donation and then on to the handbooks okay yeah you can and that donation was made by the airport then we have handbooks attached to our agendas for the faculty for the elementary school that High School and an activity in Tampa but the activity of Sam but that's a new handbook the other three have just been revised and updated there is a couple the high schools one there is a couple red changes there for those changes one is ineligible students right at the school bus for an activity that's been indicated that would change foreign will all of our coaches have to be this and sign that they have read it for I know that you see practice for students with the handbooks too that they would sign that they had the the handbook I believe it'll be handled just like probably staff each staff member will be given that handbook assume that they will at least indicate that they have read it as far as the Student Union books I know in years past you those used to be part of like their agenda that they would carry around is that it's not because it's an extra three dollars per agenda that had the handbook that was about doubles the price of these Jesus put the student into it on the website and on the enrollment form it says that we have read the handbook and they have to answer that yes or no before they go on to the next page be on the website thank you does anyone have any further questions or comments regarding the handbooks there's a motion by Chad or approval of the handbooks as presented in a second by Josh any further questions discussions during that all those Maneuvers say I I I'll go suppose same sign the motion passes okay student B itch recommending no increase in any of the student fees for just this I mean it's clear safe as they were at this current class of the year I would entertain a motion to approve the student fees as presented but it's 23 24 school year Emotion by Allison second by Chad any further questions comments hearing that all those in favor say aye aye any of those same time emotion passes and the district and insurance see the quote from EMC insurance for them it's property general liability linebacker which is liability Cyber Solutions which is a cyber insurance crime insurance Inland Marine that's equipped they have on site autos and then the umbrella it's a very large increase of 43 000 from last year about a 27 increase you look at the value of our buildings due to the when it costs for materials to rebuild they've increased our coverage 10 million dollars we have 10 million dollars or more coverage because of the cost of rebuilding because that 10 million dollar increase almost all of it is property insurance is going up about 42 043 is property insurance so and I will tell you very few I don't even know of another company in the state of Kansas will ensure school property and I still in business are there any questions regarding our insurance foreign one I would entertain a motion to approve the EMC quote okay motion by Josh second by Allison all those members that act I have any opposed same sign emotional passes six years and they get ASB workers compensation okay this premium has went up about 8 252 from last year basically because of our modification factor which basically is from usage you need to keep your modification under one but if your usage goes up it gets over one and it gets very expensive I will tell you when we look back prior to changing the ksap I think we're still not 10 or 15 000 cheaper than were three years ago even with this eight thousand dollar increase we're still cheaper than this before about three or four years ago so again if you're not your bond Factor goes down here your premium will go down next year also and I just might add that uh I have to fill out a document for an estimate of payroll so this coming up school year you know how to estimate what the payroll is going to be if you look at your sheet they divide out the drivers professional clerical all the others so I did that as closely as I could so our in our wages did go down but the mod Factor went up so that's what caused that change and they go back three years so next year we're going to have this one year like drop off which is a higher rate so then we should see a decrease for next year it's just how work the insurance works every time I was going to ask that what the cycle was we're going to drop something any other questions a big abortion to look through the Workers Compensation Insurance or no internal KSP for the 2023-2024 school year okay some motion by Allison and his second by Josh all those in favor say aye um any of them at the same time motion passes six zero if the district Auditors engagement letter Adam Brown LLC engagement letter usually you do a three-year contract this is just for one year at this time with them Megan wilbrock will be the auditor for us this coming year uh the fee is the same as last year so the engagement letter is just for one year at this time um the second by Allison any further discussions or questions okay hearing none all those in favor say aye aye maybe if not the same time motion passes sits here then the Education First contract salty contract for Education First we sent it there renewable is coming here are there any questions or discussions okay hearing none I would approve I would move to approve the Education First contract for the 23-24 school year there's a motion on the table and the second by Allison hearing no further discussion all those in favor say aye um any opposed same time emotion passes stick through okay the softball and baseball Co-op program Boise did approved uh two-year almost every time this two-year extension of baseball softball they improved that might be uh so put it on here so that if this board approves it would do the paperwork and get a good education okay there is an emotion by Josh to approve and a second by Allison any further questions comments hearing none all those in favor say aye on any of those same sign motion passes six zero and then there is a calendar change for the next full year due to a activity in October parent teachers they'll be changed to the following Monday so that's the only change that we thought that needed to be put into the school calendar so that'll be posted it's correct I would move to through the amended 2324 school calendar there's a second by Allison any questions okay all those in favor say I I need to go the same time social status and setting an end of the year meeting suggested June 28th morning maybe the board traditionally I see that's been a 40 meeting number four if you want 7 or 7 30.

hey I had the same question and it was confirmed that it was a typo okay yep and then the only other thing I have is under field trips it's a comment not a question um Mr Finley the principal there in Lincoln that just looked like an intriguing I guess uh for lack of a better term fundraiser for Lincoln the servathon and I thought that might be an interesting thing to uh to hear back a report on at some point and I don't know if that's something Lincoln has done for quite a while or okay yeah they've done it for some time very good any other questions comments okay I had a motion I had a second all those in favor of approving consent agenda agenda items a through H please say I very good motion passes thank you okay next on the agenda we have approval of item I participation in search Institute Cadre project so are you looking for a motion I am Mr now I would move that we approve um item I permission to participate in the search Institute Cadre project thank you Mr noun do I have a second second thank you Mr Grimes any questions I do have a question yes it says um fall of 2025 that school B would begin the Cadre but I'm assuming that would depend on the statistical results from school a that if it didn't have the impact we hoped for that school B wouldn't participate that'd be correct Mr Darrell yes so maybe on that just to give you information about how that that question is framed uh the Cadre project with two middle schools search Institute searching for the school corporation that had two middle schools so there could be comparisons of eight between those middle schools and their efforts to continue the work of Developmental relationships that was quoted by a couple of people here the council Faith development Elite agency serving youth here in our community continues to do training for all youth serving entities on the concept of Developmental relationships and aiding in that so it is something that a project such as this is aligned with work already happening in the community as also indicated a couple of times the search Institute is a group we're familiar with and the strength resilience through strength survey was referenced a couple of times any surveys that would be given in this particular instance that would be developed will be developed internally as as a team in the school so the survey questions will be based upon the needs that are identified through strategic plan planning process one of the two middle schools would be identified as the school that is working with staff and students to develop gaps or opportunities to work on improving developmental relationships the other school would not so be one of the two would be working through the process and then the surveys that would be or evaluation tools whatever that language needs to be would be developed internally based upon the needs or gaps that were identified both schools and would take a a the same evaluation so comparisons could be made and to Mr Allen's point about whether or not success occurs the first year 2324 would be a planning year the implementation year will be 24-25 which then goes to Mr noun's question about implementation at the other Middle School in 25.

it seems that that would be helpful to have one vendor doing both so yeah I do think that that would be helpful yes okay thank you for that yes all right stick around long enough Dr Smith you kind of yeah all right so let's move on right now Dr harsh Barger our Neola policy is done this is not normal Tim Madam president doc Smith members of the board are bringing tonight for information the Oliver revision packet volume 35 number two consisting of 38 plus policies for first reading just as a reminder policy revisions are a result of ongoing review of statutory language at the state and federal levels Court decisions OCR investigations and recent legislation which there was many ad Deliverance the revisions recommended in the update are deemed necessary to comply with changes in the law both at state and federal level board we have read our policies on so and I I would like to know if you have any questions before you say that I just want to say I was very disappointed because I usually find at least one typo I didn't I'm very no I I think there was one policy that there was one policy that was displaced one over I apologize so we got that taken care of it kept coming back other than that I think I would yeah go ahead board go ahead we'll start on this side Miss Dunn I just want to extend a mass amount of gratitude to you for your incredible incredibly hard work on in such a tight turnaround because literally it was we got the the information and you've met with Neola we met and we're going back and forth and just an incredibly well done job and so really appreciated working with you and appreciate your willingness to take feedback and listen to any concerns but all in all it was an amazing process so thank you for your leadership I appreciate your flexibility in meeting we've met a lot okay so I'll just thank you both for doing this for doing just that there's a lot of reading this time around hopefully fingers crossed next year we don't get so much legislation that impacts uh impacts our district uh because I know how hard that is to change the the policies to reflect it um and I will say nothing is more riveting for a Sunday afternoon reading session than 38 is that what it was 38 policy revisions thank you guys for your efforts Miss Norman Miss Puckett I I just I second and third that thank you Miss Dunn and Dr harsh Barger for working on this um Dr Smith just informed me we normally don't get this many policies um and so or revisions so um honestly I've been reading through it I still have to chew on it from my mind at this level my only concern is what extra burden some of the legislation might provide on staff um and that's just that's just my deep thought out there um but I appreciate what you guys are doing right now so thank you all right second third fourth everything everyone has said seriously thank you Mrs Dunn thank you Dr harshbarger that was a lot of reading great reading as far as just stand in the know of things um just thank you I'll just leave it at thank you but I'm concerned as well that's yeah board um more to come many of the July ones uh legislative changes have not come out so we will expect some more guidance so we'll see more policies coming forward once we get guidance from the Department of Education and so we'll we'll see even more policy updates some administrative guideline updates as well isn't that correct yes our next package should be coming July mid-july so it's going to be a quick turnaround some of the policies will not go into effect as laws until January 1.

in a class now the teachers I mean I'll tell you it's a big difference it is a big difference but as far as pure pure research data it's it it doesn't show a significant difference but it is different it is so anyway well thank you I think that is a very important discussion but we really crazy I'll try to work the plan uh maybe something in the future for us okay okay question question again recommendations back to the budget I'm sorry I'm in a different direction but that's okay it's all kind of tied yet all right I mean kind of just speaking towards the with the budget and cap Wildlife budget we took back down by Bill but if we want to wait and have the wave overtake us with whatever's coming up north we need to address that before in either start talking about going back up the mill or what but we can't just sit and wait oh no we now need a building we don't have fun to work I didn't carry that part in my discussion that's right so I'm gonna be available right to talk about and shareable enough to hear hearing things like raising your taxes but the tax base is going to grow and so it's going to need more services so it's in order to have more services we're going to have to do that more money because there's no doubt it's going to grow I mean I just don't know okay yeah when we did the windmill for five years and we said it was going away and we took it away we had no idea that five six years ago that we would be in a situation that we're now a very enviable situation for everybody in the state we went to the United school administrators conference in Wichita I had a number of people talk to me boy this is incredible for you guys what does this mean I mean they were asking questions they were did I say very envious so um yeah I think I do think it's it's something to consider like you say you want to be ahead of the game or you want to be behind in the game I think we want to be ahead in the game and again continue to make ourselves the desirable spot for people to be so if we were to ask for that again when we can do it at any time we remember we have our guidelines we have a a um and we have to publicize that we have to do it in the publication in the Coffee County Republican there's a 40-day protest window I think this would be a this would be my recommendation to you guys we have a I'm going to say a planning meeting of some sort again like a fifth Monday I think our next fifth Monday might be uh in September or October I'd have to look and see but um I think we'd want to have some plans to be discussed and like when we were successful for one meal for five years we identified what we were using that that one metaphor and then we also explained to the public the reason we were doing this is so that we can continue the projects with other parts of our building excuse me our building's uh boiler systems were aging HVAC systems were aging carpet paint lighting you know we just wanted to refresh all of our facilities we wanted to make sure that we were continuing if we did that if we did those projects the science rooms and middle school and high school and the gym renovation that was needed worked for we were going to tap out all of our reserves in capital Ally and we weren't going to be able to do any of those projects we're going to be able to carpet paint Library models office remodels the classroom you know lighting and so on and so forth so I think we if we get a plan together and explain what what we're doing and why we're doing a female Republic is going to be more receptive and then I would get out and talk to the Lions Clubs the rotary clubs the booster clubs the so on and so forth to get out that get that information out so that there wouldn't be a protest I would think it's just important that we do again talk about that and then get that information out the boat because the last thing I want the public to do is well now you're just trying to pay for your goldfish we have to be able to give them the plan of what we're doing correct right good point very good point you know will no longer fall I mean we'll know more in the fall also with the numbers and with if it you know breaks well yeah I just didn't start looking sooner than later yeah I agree okay good discussion anything else in the budget good moving on contract approvals women's meal prices and this is information for you from Bill prizes for next year and the oil prices are remaining the same absolutely promotion to improve new process of presented for the 2023.24 school year vote as you feel on the computer motion carry seven zero apologize foreign vacations spring supplemental positions and they are listed if you remember we move these to uh the June simply because we were wrapping up Sports Seasons uh with Jody and Taylor both being new they wanted to finish out the sports season they want to have um final evaluations with these people to go through have any questions I can answer or Jody or Taylor could answer and I know you you're working on but I just always say so we should still be moving to a position where administrators are not applicable yes but thank you for stepping up there's a plan place okay working on that so it'll be a shorter term solution okay motion approved VHS supplemental positions for spring Athletics as presented for the 2023-2024 school here second first and second in Motor Vehicles motioncare 7-0 recess and executive session for 15 minutes to discuss certified contracts pursuant to the exception for employer employee negotiations under coma and to return to open session in this room at the end of that time including Greg Marshall exactly if there's a favor never called oh I don't understand so I can get on your number Iowa soccer okay I will not above that well I'll find it I'll find out okay almost care 7-0 each other thanks thank you thank you you did that lumberjack show all the time the kids absolutely great for younger kids tonight she just lost her interesting we may need to reboot that uh I don't think there's anything else it's wireless so so I did look up the event comment but I have to have a hearing and that is on non-resident students hearing him during that non-resident students that's true and that again won't be until um January I think I think that no that's the threshold I'm sorry that's the threshold non-resident students I will check to see I think it's a sanction up where you set your your number of students or Your Capacity right that are if you're below capacity and non-resident enrolls then they just come on in there's more than what the capacities would hold minutes for people especially if you've got three or four kids that are coming from out of District all in the same family are they each one on the lottery right right is it a family lottery or and it's year to year I don't know so when we talked a little bit about the solar thing was that internet yeah okay so I'll talk about I'll bring some more information maybe at the next meeting on that as a possibility and one last thing too and this was briefly touched upon that the High School Burlington High School received the supply um award from the state again basically it's uh the school they received this award schools that chose to continue their post-secondary planning efforts with two or more events in the same school year school hosted a school sponsored FAFSA completion for financial aid school health held a college Signing Day which we did at the end of the year which is really good uh Burlington High School who got recognized as a an apply All-Star high school and that'll be I've sent some information to the Republican and sat on social media so that's a nice honor Donna Boland Crystal eckton Jody and Taylor all do a lot of work with that so post-secondary very important so yeah well if there's no other concerns then uh there's more pizza red slice there's a dessert sticker too grab a slice this is

28. that's okay Tuesday we are at the budget Workshop that's the reason that would give us a couple more days to be ready for the end of the year you know with transfers yeah could go away or not that whole week okay if anybody else can sit as well yeah we could certainly set that up you see it's the triple the time okay for 17 minutes 7 30. yep we'll just do consensus screen Josh okay uh Mr President I moved at the board going in an executive session to pursue that to the Kansas open meeting act to discuss non-elected Personnel for the topic of supplemental positions certified staff and classified staff to protect the privacy of individuals who could be discussed with Mr Larry and Mr Sherman present and return to open session in this room Matt 705. what's that 705 15 minutes probably not so you will go longer yeah 45.

Dr Roberts any other questions I have a couple questions sure um Dr Roberts or whoever was on the steering committee for this was there any engagement from public entities local corporations leaders and or parents as part of this recommendation uh specifically involve Mr Schultz would have been the Middle School administration um myself the wellness directors because we have two overlapping each other now with Kristen schutz and um Julie Miller we have the council fee development has been engaged in conversation again with their use of the accounts review development um with the counselor for your development and the number of entities that are included in there that conversation at any given point in time involves 50 to 60 people but beyond that no and then the follow-up question is and I mean just for visibility of the folks behind the scenes we have four pages here there was three primary areas that left me with a lot of questions I have no protocols here in terms of data privacy data usage data sharing policies from the search Institute I looked up online and it really just said that they're in their legal description that their partner organizations would have access but it doesn't give to what limitations that access is and want proper uh confidentiality perspectives are there forth and honestly left me searching trying to understand that and then lastly I have no visibilities into what these and I know the public had concerns as to what these proposed lessons are that start as early as fall 2023 so really those were kind of the three areas of no no information for myself the proposed lessons would be with the The Guiding team chosen by the building no implementation across the school until 24 25 but and I mean just kind of my last comment I mean kind of goes back to my take on the resilience surveys I don't think there's any question about the Mental Health crisis that we do have however I mean we had two very different groups here with public comment it appears one's closer knit to the council for Youth Development has honestly additional information that the public if they had access to it may share a very common opinion and so again if I think this is in my opinion something that we have to share before and be transparent and break down that Fortress mentality and go more towards a partnership school and be thoughtful prior to seeking public comment on okay thank you we will continue with board questions any other questions or comments from the board yeah I would I would concur with uh Logan um I I think some of the things number one uh the difference in opinion um that the two groups had tonight I think it would be really nice to understand a little bit more I asked some questions prior to coming in today and I got some answers but I I still don't quite understand enough about what the program is some of the tools that are used some of the data privacy protection data sharing I looked at the website as well I tried to look up I thought it was cater so Cadre thank you all for helping me pronounce that right but I couldn't find that on their website so I couldn't look at history and it turns out that we're somewhat of a pilot program so that started to make me worry a little bit with all the changes that we have from a high school perspective I wasn't a hundred percent sure coming into today until I got an answer of what schools this was going to be prepared for so I found out that it was Middle School it's good to hear that other people have heard that as well but I I was I'm a little concerned because again we don't know enough the survey if the survey is going to be created by our staff do we really need an external entity to review that with this or can we do that internal I am I personally cringe when we hear Consultants just because it means we can't do it ourselves so I I think my opinion here is I don't want to say no I just would prefer to say not yet so that we can collect a little bit more information make sure there's better understanding make sure that the concerns I agree with those in the public that talked about all the concerns with the surveys that were done last year and parent engagement with those before I was sworn in I had numerous parents at basketball games tell me hey you need to do something about the surveys we didn't appreciate that we didn't like it we didn't like the lack of transparency so I think we we owe it to them to just make sure we really understand this before we implement it so what I would ask I know we've just voted we just motioned to vote Yes or no what what I would ask is everybody to vote no immediately after that make a motion to table this then unless we can table inside of this I asked for someone that's on better understanding of rules robbers Rules of Order but I would really like for us to have just a little bit more time to be able to maybe come together and understand this a little bit better before we reject it or accepted in a second we vote on the most emotion correctly I didn't give Micah Mike tonight he needs one mm-hmm so I think that is the appropriate steps for the motion that's on the table it is possible to amend the motion that is on the table and that Mr Majors is referencing I don't know yeah I'm not necessarily asking to amend it I guess my course action would be to vote it down so if it's not being amended then and then so that we can understand it and study it a little bit more okay thank you thank you to Bryant survey no and there's a state statute regarding the participation of students on a survey a parent can say I don't want my student a part of this project right yes okay thank you thank you Mr Bryant final question will will it be an opt-in or opt out survey for the parents the most recent legislation which if we were able to stay current on policies um has you must opt in we have not yet so so that being said for the future that would be a really good start for us to understand it so we can educate people get through that process so in the future we can help them understand why these things are important topic so to bring us back we have a motion and a second to approve item I which is participation in the search Institute Cadre project all those in favor say aye aye oh there's a post I know okay okay so yeah no problem thank you so I think motion passes five two okay and then I believe we have one last item item J on the consent agenda which was reapproval with the full board present of the Neola policy revisions that were approved in the May 8th meeting by 3-2 vote so they were not the policies that we had a first reading of tonight these were policies that have been reviewed several times since January and were approved by 3-2 vote on May 8th so I move that we approve item J reapproval with full Board of Neola policy revisions from our last meeting thank you Mr nelin do I have a second second thank you Mr Brian all those in favor wait I have a question sorry I have a motion sure could I ask a question first sure um I want to make sure so there was one policy I don't remember the number but about school visits that I proposed an amendment to the policy and that was approved by all five present so I assume what we're voting on is those policies with that amended change correct that has been amended uh yeah yeah to not send anything to neoli yet waiting on full board approved okay sorry I don't know any other questions or comments I just have a book sure so I'm going to motion to amend uh the policies shown to the items that you have at your table titled Schultz proposed amendments for third reading or were you approval um these are also shared on my social media for the public if they want to see them and so I make a motion to move the to those proposed languages so I can okay so I have a motion in a second from amended motion which would be to approve item J policy revisions but to include the Schultz proposed amendments which people here have so we will now move to vote on that I'm looking at Mike just to make sure I need to vote first on the amendment whether that would be part of of the underlying emotion or not thank you and then is there any discussion on the proposed amendments that missiles has provided just one of I mean highlight I mean the the Highlight three areas is I want to make sure that this medical information in return from athletic return for athletic Readiness stays with the nurses rather than transient coaches or athletic directors that we don't have at the elementary schools we have multiple areas where it says verbal permissions from parents to return to sporting activities I would rather see written permissions to reduce liability to the school corporation there's an area where children can receive PB J after three days of no no lunch balances so essentially nine dollars on the elementary side I would like to raise that to 20 so that it gives the parents the time to get a paycheck and bring those children up before they get that stigma and then there was some language that was lost on 6110 around the board getting visibility to proposals for Grants greater than ten thousand dollars I'd like to retain that while still giving the superintendent flexibility to identify a Project Director and then finally on the staff student relations and kind of very similar to the public comment it actually provided Clarity around what is a personal boundary what is a personal boundary Invasion and it did provide examples it got away from the examples that were proposed by Neil that in my opinion were vague and did left a lot to be interpreted these provide a lot more clarity and will not allow for uh too much Administration discretion but also allows the board to understand what those levels come to a good example is kissing was one that was taken that was put in there didn't hear it says kissing in a romantic manner so for example if you were to do a forehead kiss as a volunteer we're not going to come that's not going to come before the board at this kind of situation other ones was like physical conduct it would be physical contact of a romantic manner you know nature and so again trying to Define what is a personal boundary what is an invasion and then finally the welcoming and visitors it instills the right for the board members and for others to be able to visit the schools but again it recognizes that we create educational disruptions that we should by all means work with this Administration to schedule those ahead of time and adhere to those standards by reporting those incidents to the superintendent himself thank you Mr Schultz any other questions or comments from the team hey so I believe we are voting I'm sorry to make sure on the first couple of pages are specifically called out and then on the last couple of pages the amendments are the green parts yeah the green parts are the amendments proposing okay so we are voting to approve these amendments to the policies is that right Mike I'll make sure I get the order right so Mr Schultz has made a motion to the initial motion that was made was to approve the policies and the manner that they were approved last month yep Mr Schultz has made a motion to amend that approval and incorporate these changes in front of you so your first vote is are you incorporating these changes into the approval amending the motion for that approval approval okay thumbs up then the second vote would be to approve the policies now with further amendments if the vote is turned down the next vote would be approve the policies in the same manner that the okay thank you very much yes what would we do without you Mr MacGyver okay is everyone clear I'm looking around for eye contact and head knots on what we are voting on right now yeah Ms wielding one more question the policy revisions that we adopted on May 8th in the sense that they came from that um firm with the lawyers that had vetted the policy changes there was some protection for us built into that if I understand it in terms of they would be willing to defend their policies that's correct Mr Stenner so does that work so Neola provides a legal warranty to the extent that we adopt policies as they have prepared them they have their own internal attorneys and folks monitoring all of the things that Dr Roberts referenced earlier state state statutory changes state regulatory changes Federal statutory changes Federal regulatory changes court cases and they incorporate all of those into the policy templates that they send us as part of that they also have their policies reviewed specifically by an Indiana attorney that they partner with if you adopt the policies in the format that they provide them they provide a warranty that those are in compliance with the law and they will provide defense of those policies if they become challenged materials that they send out reference what they refer to as Corporation specific edits to the extent that you all change policies that they have sent you they do not provide that same warranty for the changed portions they specifically say they are not warranting and will not defend those changes thank you Mr MacGyver okay we are voting on whether we approve this amendment and then we will vote on the policies okay so all of those in favor of approving this amendment to the policies please say yay I didn't yes can we raise our hands and do that again all those in favor of approving the Amendments please say aye thank you all those not in favor please say they nay five two hands again okay five two I believe I believe okay so we are back to the original motion which is to approve policies that were presented and approved in May 8th vote all those in favor please say aye and raise your hand I all those upload posts please say lay and raise your hand okay motion passes with five two vote thank you all for helping us through that okay Dr pleek I request approval of the HR recommendations as presented in your packet thank you motion if I could prior to making emotion one thing that I neglected to mention in our meeting agenda uh proposal restructuring is that in this section of the meeting that Dr pleet just provide a very short summary of what it is that we're voting on uh to to be in an effort to get you know some pertinent information out to the public you know examples might just be resignations a number of new hires the number of newly created positions uh retirements and then also if possible just a brief report on kind of a current open head count as well um that would be great if at all hopefully that makes makes sense and with that said I will I move that we approve uh the human resource recommendations as presented by Dr pleek a second thank you all those in favor of approving HR recommendations please say aye aye all those opposed say Nate okay motion passes doctor please thank you we do currently have 13 and a half teacher openings at this time okay okay I believe next we have board input and review open mic did you like to say um yeah two things um well three things so the poetry reading just blew me away right I get why she won I didn't hear any of the others but I get why she won um I wish I could read poetry like that anyway the other is in terms of policies this has been a very frustrating Road for me and hopefully our training will help with that I I voted no on Logan's um proposals but there were some things there I'd be okay with and I don't know how we go through the nitty-gritty of here's a policy let's have a discussion instead of having to bring formal proposals It Feels So cumbersome when we have 100 pages of stuff so I I don't want policies to become a roadblock because I know we have a lot to do but I wish we had a better way to do it second thing in terms of the the Cadre that we voted on the council for Youth Development does regular workshops on developmental assets and developmental relationships and I would encourage board members particularly this this thing we voted on is all about helping staff develop help helping staff in terms of their lessons to get students to have better developmental relationships with with adults that can help them in their life and so anyway I would encourage board members to go to the council for Youth Development website and sign up for the workshop and find out what it's all about right I went through one last fall I think on developmental relationships and it was very worthwhile I'm like okay I mean uh I'll Echo Mr Nolan's uh assessment I think the policies process has been frustrating not helpful in my opinion that I've been I'm I'm probably approaching 100 hours on this process and Mindy probably wonder why we're even kind of keep going and at the end of the day we just had a training internally at the trainer 40 50 plus years of experience I think he had I mean this is the primary core of our work we don't I mean outside of the other areas of business this is the core this is the foundation and as a board member I challenged where can we Break Down The Walls and be more of a partnership we've seen it in the public engagement subcommittee they want more information they want more engagement they want more partnership and at the end of the day we're not seeing that in Nepal so I mean frustrating I I hope for Action I asked for action and so I appreciate everybody's consideration I appreciate your comments as well Mr now uh congratulations again to sripada and thanks to her and her mother um yeah that was uh that was pretty awesome and I I know I'll never uh think of Emma Lazarus as his poem quite quite the same again um and then also thanks again to Dr Bozeman and all those involved for helping you know showing us through Parkside prior to the board meeting and then lastly I'll just say I voted in favor of the Cadre project for a number of reasons and probably the biggest of which is after 31 years as an educator myself and seeing kind of the ebb and flow and changes in in the world of Education over the years things have changed considerably in in the last few they've been thrown upside down and I think anything that can be done to promote and stimulate thought about thoughtful intentional developmental relationships the better off that we'll all be thank you thank you Mr grants um my last this is more of a commendation I know Mr major touchdown but I got to go to the East High School graduation I'm normally out of town I came back into town just for one graduation it was the only one I could work in and I texted the board members and I started crying and I didn't even have a kid there it was just so well done um the happy families just everybody celebrating these kids Mr Newell did a great job Dr Roberts did a great job um I I shook the hands of several police officers there making sure everybody stayed safe and orderly everyone was on their best beers just really really well done but it is so much to put on when you see all of those people there so it's just it's a lot of work but thank you all for that experience and then policies are a big part of our job but so is helping the school Implement strategic plans and move things forward and make exciting changes and and we we did approve a restructure of our high schools and so I've asked Dr Roberts just to get an update on where that stands knowing you know it's still in the forming phases before we start the new school year so we can just stay stay in touch with that so in future meeting when that makes sense please Dr Roberts um I appreciated the comments from Mr now and Mr Schultz and uh I I do think this is an opportunity for improved um processes and practices around public engagement uh going forward I hope that's part of the work that will come out of the subcommittee policy consideration specifically as I leave here at night I leave a little bit disappointed that we received the agenda last week had very little time to understand this Cadre program and rather than take a little bit of time which we have to better understand it we just voted it in and I feel like this is the we have to understand it we have to vote it in to understand it rather than understand it to justify it and prove to people that it's the right thing to do while we have two distinct groups in the audience tonight who represent probably the most of the people that you're going to see in the public outside of here that are going to look at it from two different perspectives and we just voted it in and I bet tomorrow none of us could tell anyone why so I think we need to do a better job of understanding policies and the things that we're voting in so that we can tell all of you we're doing the right things to add yes that young lady made me sort of think back and I'm going to take myself a little bit rather than a Blog we should step in our fingers because it was great and I like that and I'm sorry I can't pronounce her name but she did a great job and I'm proud of her thank you yes thank you okay reminders of our next school board meeting which is on July 17th 2023 6 30 regular scoreboard meeting it will be here in the administration building and then a strategic oh executive session on July 10th thank you very much Sherry what would we do without you you do a great job reminding us July 10th we have an executive session um at 5 30 here July 17th as a regular board meeting and then strategic planning is at the end of July and the 28th at nine o'clock here as well before going on this woman do we have a date yet Mr stinner for the public engagement okay in case we did make sure okay thank you we'll do our best to get that information to all the might be interesting speaking of that real quick from a meeting agenda perspective do we need to provide anything more than what we've provided or I know that public engagement amended a policy I don't believe we have a policy for agenda do we are you expecting to see something at similar level of detail for that or what we have is that okay think in terms of of what you all provided in the packet seems seems sufficient to me I'll look to the other board members to to see if you were looking for anything else before we vote on the agenda subcommittee proposal maybe maybe if you do if you want to get with the folks on that team which are Mr Bryant Mr major and Todd can ask any questions in between now and the next the agenda and the policy attached to it or how is that I don't think they have to be approved together um Logan because I think there's flexibility in the current policy that we could adopt the language of that agenda proposal without necessarily amending the policy right away but just for clarification given Mr Schultz's question is is that I think we indicated biblically it was the first reading tonight right on both of those so at least technically now we would be looking at that if there's further discussion needed or you know whatever and I guess to give feedback right that was drafted directly in the public engagement subcommittee with the public so from a feedback perspective they were under the intention of that as well so I would commend you guys for using the Public's voice in that thank you sorry no problem so next time we vote on the new set of policies that we got is that correct potentially so yeah I mean that's the recommendation part of that in terms of our our subcommittee I'm assuming would be that we're going to propose replacing the one we wrote with the one that's in there as an amendment to accepting those policies yeah and I tried so in that sense yes right yes yeah summarizing what I believe is the case based upon the first readings tonight would be that the agenda details provided by Mr Grimes the policy detail around public comment would be first readings the policy one recommended by the subcommittee would replace the one that had been sent to you originally as you were still working on that one so it replaces that one and the remainder of the first reading of that policy volume would would be but we'll need to propose that and vote on it next time yes okay I'll be already recommending that you do that you you thank you move from there I'm picking up the gavel I think I'm eating adjourned

so we'll also find that out soon which those will be after July 1. Dr harshberger I wonder if we might just be able for the members of the public to clarify how these policies come through the state legislature and then make their way and how the board is then beholden to even if we maybe personally disagree with some of the changes that have happened how the how the board is then held accountable for State legislation and that's it most of it's coming right out of the legislation there may already be existing policy but because of what has changed in the laws then the policy itself has to reflect that change we obviously can have counsel review anything that we're concerned about we have that ability up to a certain point and so really that's that's the biggest chunk of it you'll see when there's a legal case that will trigger policy adjustment as well we have usually seen it be pretty consistent twice a year now it's going to start coming probably three times a year okay so I would just like to Echo what everyone has said Miss Dunn I have I have been on the policy committee it's a chore but Dr harshbarger makes it a lot easier so have fun so thank you both and also um Bravo for um making space for our nursing mothers that's a that was a nice policy that's good yep um okay there's no more questions we'll move on Mr miles permission to advertise Furniture RFP thank you madam president Dr Smith members of the board tonight I bring to you first as an information item and then later this evening as an action item request the need for an RFP to to advertise for new Furnishings new furniture for our new projects that are coming up the last time we did this was early 2020 um in advance of the high school projects and our referendum so we wanted to do our due diligence and do the similar process for our upcoming middle schools and other projects so that's what I bring to you tonight are there any questions what uh what do we do Mr miles what do we do with the old furniture the that is uh calculated into the the transition when we purchase new furniture so that's that's all part of the removal of and and um disposal love and and actually Roger may be able to speak to that a little bit more than I can because he's been involved in that process so project yeah some of that what little Furniture can be resold back to them they do purchase a lot of it then is uh thrown out if you will it has extended its life expectancy so most of it uh we're the broken items we don't want to move on we have donated in the past uh to uh overseas if you will several containers where we did it in bulk rather than auctioned it off so we're looking at some of that as well as we move forward Dr House Brown and Mr kuznick I bring to the board our action items and the number first action item board goals and before we get started I would like to say I do believe the board will have one more meeting today defining our board goals before we're ready to pass them at the end of June which hopefully Keeps Us on track to have those board goals ready July 1st do we agree on that board yes okay that would create a meeting that goal okay so um do we as we've as we've been through this a few times do we need an additional reading of the board goals at this time for the public we've published with Madam president we've published these as part of the agenda so I'm comfortable okay all right so I'm comfortable too then if you're all comfortable with that let's move forward into discussion and who would like to begin that discussion board members you can start so I um for me it was really important to do a crosswalk of the currently proposed board goals um as long as well as potentially some shifts and then our alignment to both our strategic plan and our Equity work um and so I think the first board goal that that we have is Implement Equitable student outcomes action plan and progress and outcomes to be reported for the public on the dashboard um and so as we were talking about in previously is really be helpful if we had smart goals that we were you know obviously measurable And Timely in in one of the areas where I feel like we are really missing calling out things that are in both our strategic plan as well as our Equity goals is specifically our strategic Plan D point one through D point four which really is talking about our culture and um on climate and so just as a reminder D1 is new discipline data collection system um so having disciplinary dashboard Institute and restorative justice program um defining terms and then tracking data of racial identification for student students referred to leap and so I think when we're thinking about student achievement we know as secretary Puckett was saying earlier that the culture and climate of a building is Paramount to how students are performing and so I would respectfully request that we look at potentially adding some type of goals specifically surrounding culture and climate Miss Dunn do you have a wording for that that you would that would so I think I would like to have something I'd like to have some discussion but also to have it aligned to um what really I think if we had some baseline data um pertaining to and this is something that um I think we could see if we could see um discipline data that's desegregated by our subgroups then I think it would give us a launching point to know especially if we're making a measurable goal to know what are the suspensions like for our students of color compared to our non-students of color what our suspension rates what um what is attendance at I think there's so many different metrics that we could look at but not knowing the specific data it's hard to create a goal without knowing our Baseline data do you have any ideas on that I think I understand what Miss Dunn is saying I think what she's saying we have it it's just in two places what she's saying it needs to be in one place under our board goal so what section would we put that well Ms Dunn just describing the culture and climate would that be under because see I I see that clearly under our Equity goal Equitable student outcomes Mr noder and our team where does that fit or is that a separate goal from the board I think that's what we're trying to determine I would like to see it as a board goal because I think it is so prevalent in our um in our it's in our strategic planned Institute restorative responses versus punitive Behavior infractions as well as Equity alignment D1 through D4 so I think having a very um in knowing that there's alignment between the culture and climate of a building and the success of students in that building I think it's something that um that I would really love to see right in place as a board it's there as a superintendent who evaluates all of our principles it's in our Equity Equitable student outcomes plays the board is saying we want that to stand out so how do we write that and make it stand out we don't have to determine today but we got to think about that because you have an you have an equity goal here that clearly has what Miss Dunn just described in it and and may I suggest s that we 'd rather than disaggregated school by school because if we disaggregate at school by school I think that I think that moves into administrative work sure so I think I would like to see that number a district as a whole right um which doesn't preclude our seeing in soup notes a disaggregated version but I'm not sure that as a board we want to prescribe school by school right right each school is going to look different they're different okay we got work to do um I can keep going if that's okay please do um so the the graduation rate um I would like us to Define accelerated growth um kudos to um to all of our Educators and individuals in this room for maintaining such a high graduation rate but we do know that there are disparities between our subgroups so if we could Define accelerated growth for those specific subgroups um in addition uh I'm wondering if and this is a question we're saying that we're going to have average growth of 12 in the number of students meeting grade level proficiency on District Benchmark data and given the transition between testing um is that something that we think we should keep I know in our strategic plan we are talking about the 80 percent of third graders but there's nothing in either a strategic plan or an equity goals pertaining to that um either the rigor goals or The Benchmark goals um and I think that that brings me to really thinking about the achievement Gap again in thinking about our June 2024 average of 80 percent of third grade students I think again defining accelerated growth for our black Hispanic English learner sped and free and reduced subgroups because accelerated learning are we talking about one percent growth to me it needs to be clearly defined and then when we're talking about increase by 10 percent the number of students designated as approaching at or above Proficiency in every subgroup on iLearn um I to me if our strategic plan is talking about 90 percent of students receiving reading intervention will demonstrate growth um on iLearn with no subgroup disparities then where our black children are currently is far below that expectation so I think we need to specifically call out achievement and what we are expecting specifically for our black students is there um as we look at their data across all assessments um they are performing below um their peers significantly below those are my suggestions and recommendations at this time thank you very much others yes and I want to thank Miss Dunn for her expertise in the field of Education I do not share that same expertise and um I just would want to acknowledge that and call that out that it's I'm really grateful for the amount of rigor that you're putting Behind these goals and um and for the cabinet for suggesting and providing a great place for us to begin these conversations um as I mentioned in the last uh in the last board meeting a couple of things I would like to see called out just given the competitive environment that we are in right now for teachers and for staff both within other school districts and externally from competing competing Industries I would like to see more rigor placed around how we understand the culture of our buildings in the Strategic plan we call out specifically the extending the Panorama data or the Panorama survey to all staff and I do understand Dr Smith that there are some potential implications with the Lea we I you know every indication I have from you know just general conversations with members of the public and um and others who have come up and had conversations with me I I do hope that this is attainable because I I do really want to understand and give our teachers as much of a voice within this District as possible I think we all share that same goal um and so as was called out in the Strategic plan I would like to see the Panorama data survey extended to all staff including teachers administrators and classified staff with an 80 percent with no less than an 80 percent response rate which is aligned with the response rate that we get from all of our students so I do believe that that's an achievable response rate given the amount of of um of responses that we get from from our students themselves additionally and I do understand that this is already in the work or is already happening but exit surveys for 100 of all a trading um uh teachers and staff I would like that information reported to the board so that we can understand if there are some issues at hand obviously we recognize that there are Personnel issues that you know we don't want to get in the middle of that is not our our responsibility but where there are challenges that may need to be addressed at the board level certainly raised to the level of the board and then the final uh the final point that I would raise is around increasing attendance rate for both students and um and staff to pre-pandemic levels this is not yet called out in our board goals I do believe that this is a really critical goal for all of our for all of our uh schools and something that we should as a as a board and a district be held accountable for that's all at this time great and Miss Lawrence the Panorama data would would be that without being people are we are we going to create a new that's I think I think it fits under people I think because I I view it as a cultural conversation okay as well as the exit Service as well as the exit and then our attendance rate I guess could also could also go under people potentially people you know I do think though and I maybe it's a separate I think that's up for conversation with the board that it could be a separate goal um just you know given the fact that we are still rebounding from the pandemic um and you know that we have seen a pretty significant drop in our attendance rates over the last year last couple of years I think it's it's potentially significant enough it can be called out as a goal in and of itself I will make mention that it is in our strategic plan under the culture improve the learning Culture by focusing on Behavior expectations Norm inconsistent services to students families and staff under the initiative Institute restorative response Sciences versus punitive to behavior infractions metric the bullet number four is return district attendance rate to pre-coveted levels beginning with the 23 24 school year yes so perhaps we have a new subheading potentially I'm open you know I'm open to anything I think it's yeah foreign culture yeah okay okay very good thank you concerning attendance because that's also a state thing right you have to have like 95 of your school attention so question um if it's a state mandate is there funding or something that could be utilized to have like a survey to see like what are keeping parents from what is the hindrance is it possible to do a survey to see yeah what it costs must Puckett absolutely no there is no money coming from State you know I thought to do that but that would be something but we believe we would pretty much know the answer to it because I know that that's like a Statewide thing so I wonder like is I know that lots of schools just based on some of the visits that we've done to schools are doing creative things to encourage families to and you know perhaps There's an opportunity for us to share best practices I don't mean to get in the middle of how we actually achieve that goal I think our goal is just to say we we want to see the attendance rate increased um but I do think that there are there are lots of opportunities that a lot of different schools are doing to increase attendance rates and I think it'd be worth digging to to your point Ms Puckett about the culture in these different buildings and maybe what is working in some buildings versus another that it coincides concerning I know we can't publicly speak on some of the uh specifics of the Panorama data but the attendance and how some of that may coincide as it relates to like SEL mental Wellness because I know that we've had to have a few mental days um for my children um so yeah I'll be interested to see how we lean into that great I I just had a couple questions uh one was on slide three for student achievement just the clarifying question on the rigor diagnostic it's said to grow to receive the score of 10.0 or grow by 2.5 points from beginning of year to end of year I believe this past year it was 2.0 is that correct um I'm just trying um I know that we had it was at nine or ten of our schools achieved that is that correct um yeah the 2.0 from last year um I just wanted to understand better um I I appreciate having the lofty Eagle I just wanted to understand how that number was arrived at so um this is about accelerating student achievement accelerating student achievement through strong instruction and so we can see the direct correlation when a school reaches 10.0 to student achievement data the 2.5 is for those schools who may be like our secondary schools they achieve the 2.0 now let's ratchet that up to a 2.5 and within a year or two they'll be at the 10.0 as well yeah thank you that makes sense um thanks for explaining that and now I'm going to jump over to left field and go to slide seven for Mr Smith on security um this is kind of a area I lean into myself but um my first question is on bullet point one the requirements per Indiana code emergency preparedness plans and drills is it possible we could actually add the code number it's 20-34-3-20 just so that um because I talked to a lot of parents and you know a lot of community members are always School safety's kind of top of mind I just think it would help make a quicker access point to find what all that entails um okay yeah that's just one little addition and then Could you um expound upon just a little bit more on what I I know you can't go into details because you don't you know that's not public knowledge but pre and post security checklist can you give us kind of like a broad overview of what that might entail uh-huh emergency preparedness plan in place and touching all the required areas within where the state's requirements and then also we look at that based off individual schools where they set and what kind of variables do they have around them that may be specific to their buildings as well so and then we do a visible monitor of the bit of each building on a yearly basis we'd like to do this before each semester so that if there's items that maybe the building hasn't seen but we have or vice versa then we want to make sure that we address those needs per the building okay thank you and now I did think of a third question when it talks about expanding or updating our our new equipment and personnel that's probably encompassed within our Blue Ribbon um updates is that correct the majority of that is yes but also we're looking at updating for example uh our metal detectors uh they're close to what six seven years old now so we look at new technology because it changes over time and can we improve our Safety and Security and the efficiency by investing in new equipment thank you for that explanation as a martial artist I always am very curious about Safety and Security so I appreciate that Ms Norman we're just going to put you at the doors of every school since you are a black belt I do have one additional question as it relates to Safety and Security Mr Smith I assume that this is where we would want to add any goals around um for any parent who has done pick up and drop off at any of our schools is this something that's of concern or do you think that would would Merit calling out specifically in our board goals potentially kind of an assessment just in particular given the amount of construction that we have in some of our middle schools which as a Fall Creek ballet parent I can attest is a little confusing when you go through it the first time so I would just be curious if that's something that we should maybe think about calling out here and would appreciate your perspective on that that's something we address every year it changes so making sure that we do address it based on what the building is going through what the surrounding neighborhood is going through uh road construction has been another one so that's a moving Target but we do it try to address uh parent drop-off pickup uh each and every year and every building is different and I do want to say to the board as a former building principal a lot of that fell on my shoulders and Mr Smith Jim Parrish and his team they support because it does change from year to year and time to time our goal is is to schedule every kid to catch the bus to ride our buses but we know that doesn't happen until school starts and it changes so that kind of really plays into the schools and what they need and so Mr Smith works very closely with the principles on what they want to do including the high schools of course they have a larger footprint just to make sure that we understand clearly what their needs are because I think if we set something here in expectation it may not fit with what our school needs are okay understood I just wanted to call it out because it is something that it is important top of mind for for me daily as it is and Mr Smith and his team really come into those principles and support them directly on the first few weeks of school and additionally our safe schools committee meets twice a year Mr Smith yeah we're trying to meet uh beginning of each semester beginning of each semester a lot of individuals and um always your parents you go through the drive-through you do all these things you have specific concerns bring them to Dr Smith he will get them to to Mr Smith and um those things will be taken care of you know we're there for our community so if we we see it they see it right and if someone you know sees is at a different school and lets you know let let Dr Smith know because you know those there's nothing is more important than the safety of our children um Mr Smith do you think um per um to Amy's Point um putting the the specific Indiana code in our document that when it's on the website we can make that a link yeah so okay and then and then I I would like to work with the board a little bit on maybe wordsmithing a little bit of these Safety and Security goals because I don't think um I don't think a parent would understand pre and post security checklist so maybe we can have some um idea of you know what that means and how to measure that President lesson I was curious and uh Mr Smith you can tell us what you think but um obviously every every time we meet we are given such incredible updates um about the Blue Ribbon facilities and so is there something that we could tie in because I I know for a fact that there's a lot of thought and consideration into the buildings and ensuring that they're up to the most up-to-date security standards and so I didn't know if maybe something of that nature tying in the incredible work that's being done with the blue ribbon work with the work that you're doing already right to make sure that offices are secured that you know just all the things if there was something that we could mention here because I think it is worth mentioning because so much time um and resources are being given in such incredible work is being done and we know that work is being done but others may not others may not I think Mr Smith updates that in the boards private notes shoot notes that you do have um Roger I think we can do that um with no problem for the community and I think if you look at past history I know we have some new board members one we've made a major initiative change like we brought the metal detectors in we had did a massive upgrade of our camera systems we did those updates to the public so I think Roger we can just note that and and share that with because we had some major some more things that Rogers got a lot of toys it's got a lot of toys and and security cameras and metal detectors and wanders and police gadgets that we have but I do think it's worth information for the public to know and we we can certainly do that we want to know all the secrets we don't want to share all this again well the secrets are the people and where they're going to be okay so okay so I guess my my point is just the point to pre and post security checklist just add just a little more definitive of what that entails just a little bit um I think I I appreciate the work of this Administration um I I appreciate the work of the entire board but I want to say to our new members I think that you have upped our game and I think that our board goals next year will be largely the same but I think they will be better defined and easier to measure and more directed at specific targets we want to meet so thank you very much to everyone specifically to Miss Lawrence and Miss Dunn and the hard work you've done on that is there anything further so I I do have a question about that so our when you say that they'll be roughly the same can you expand upon what you mean by that categories okay roughly the same categories um and you know um I this this point that we made Mr noder earlier that we we set these uh achievement goals last year but we didn't quite make them um it's possible that we don't make them again um and smart goals need to be attainable so if there's anything you want to change in our achievement goals let us know in with all due respect since these are are the board's goals I would respectfully request that we specifically name to me the culture and climate is of utmost importance from personal experience um I think it is imperative that we have a very deep understanding of what the um the discipline looks like for our black and brown children and the potential disparities that exist um especially when we're seeing achievement and I understand that our district is doing incredible incredible work but at the end of the day you can't turn a blind eye to the fact that we have single digit students who are black achieving on iLearn and that is problematic and so to me um I I do understand that we want these goals to be goals that are attainable but we inspect what we expect and if we expect that we are grounding ourselves in equity to me Equity is making sure exactly what we're saying and that is is that we're not leaving any student behind and currently our black children some of them are being left behind um and so I think it's imperative that we name that um and I um and I certainly don't want to be coming across as combative but I am Unapologetic about wanting to make sure that my daughter and every student that looks like her has a fair shot and it starts the prison to pipeline school to prison pipeline is a real thing and I don't want to see it happening we've seen way too much um way too much um just incredible violence in our community and as a school district I think it's incumbent upon us to do all we can to ensure that the equity Gap does not exist and so that is um that is my request that we take that I would say that everyone in this room shares your concern shares your deep concern and my question for you is would you like to add a heading culture and climate to our board goals okay so board what what we need to do is make suggestions for the wording we want and and the measurements we want to take okay um keeping in mind there are some culture surveys Etc our schools do that we get overviews of and we don't necessarily we will not get school by school data because that again goes to administrative work right but we we can get District overviews right um and um so if we want to add a culture and climate I'm thinking there was something else that we added over here I'll have to look through all my notes um but the Panorama danorama data as well as the exit surveys you know in attendance we that maybe those things can fit under culture and climate instead of people and I think defining what accelerated growth for the subgroups are is incredibly important I would say that I know that schools are required to report data on discipline and so that should be data that is easily accessible so in order to be able to create a draft of any sort of goal I would need to know what our Baseline data is but I'm happy to take a shot at that okay so Madam president so that I'm clear you will collect all the suggestions from the membering board we'll put that together share with Administration we'll try to word Smith and bring it back so that we can seek approval later on this month is that correct yeah board please email me those all the suggestions made I would say no later than the end of the week so that we have time to so I have time to put that together so Dr Smith can have it Monday morning for his cabinet meeting and um so we and so that over the weekend I have time to compile it and you all have time to assess my compilation and make sure it reflects what you want to see okay yes can I add to that also yes I wholeheartedly agree I'm on the other side and just thinking also that as we are doing um we're currently um the equity audit as where we are like with category D with the discipline portion of it um specifically like on D4 I'm just gonna just give a brief d four oh my God lord I need some glasses um where we're basically uh no D D3 I'm sorry where we're now in the process of defining terms concerning behavioral in fractions and so forth so that slide there so my only concern as making it a goal for this year um is that it's could we be hitting a moving Target right now as we are establishing a definitive culture on what defines as disciplinary um terms changing the culture as far as that my only concern is would that be us are we able to streamline it to where it's actually measurable if we're currently in the process of defining specific terms for it or would this be something I don't want to say next year because we definitely have to monitor and does that am I articulating it's being worked on currently in our Equity audit so what would that look like as a goal if basically it's kind of moving and we're adjusting to what needs to be done now my concern would be like if that is a goal would that be an attainable goal while we're still trying to find measurements and movements and language for what we're defining for certain disciplines behaviors this Puckett is it possible that we could say something like um Define the Baseline yes maybe Define Baseline for this year so that we can change so that we can have a goal to work with next year yeah just a thought yes because that we're in the part of just getting started with that and so language and definitions are everything and so while we're defining the TR or getting the you know training and yeah that that would be my only concern is how accurate or how attainable that or what that goal would look like with us in the where we are with the equity audit um dashboard right now that would be my only concern right so so it will be really important to gather all of your concerns and all of your um all of your points for the for the changes to the board goals definitely by the end of the week so that over the weekend um we can I can compile them get them to you and we can make sure make sure that we're saying what we want to say and have a chance to have this conversation because I think I think your cabinet would like to have those Monday it does say on D3 that next steps where that training with peace Learning Center was scheduled for July of 2022 and so that should have been done a year ago so my assumption is is that there's got to be some baseline in terms of or a code of conduct that's being utilized just something just to have that metric that we're talking about it states in the equity goals that that was done in July 2022 and board of course I'll have a conversation with you where I think we may have some problems on what we say because remember your board goals have to be easily understood and as well as your administrator and teachers out there have to be able to achieve them because that's where the work is going to go so I like I hear what Miss Dunn is saying to her all of you are saying let's bring that together you got a team here that can work it and we can put it together where it's understandable for all and achievable for all of us to that end the one thing and I don't mean to interrupt uh to that end the one thing that I would also call out is that if we don't believe that something is achievable we need to ensure that it's changed across all of our documentation and that the board is aware of when those changes are made because the last thing I want to do is have a goal that does not align with the other board approved and Community created plans that are in place the other thing I would want to call out as well is I feel very strongly as you all know about the Panorama data and the cultural piece of this I know Dr Smith that you um that you wanted to have a conversation with the Lea I would actually like to have the Lea at the next board meeting so that we could have an understanding of how they're feeling about this survey perhaps we could invite them or whatever whatever whatever sort of approval process we need to go through in order to ensure that it aligns I if we're going to vote on something I want to see the Panorama data as part of that board goal and I don't want it to be left out simply because we haven't gotten approval or gone through this sure I don't change that sure sure business is done because because your administrators they have a process to talk the teams I think in my notes I share back with you all that we will have conversation with teachers about those things that we have a lot of surveys in education and so we want to make sure that it fits if the board survey becomes a priority we've got to filter out some of the other things that we're doing or they'll come back and start complaining to you that we're giving out too many services I should say that this is not a board survey this is a defined survey that was articulated in the board previously board approved strategic plan the Panorama data survey would be extended to staff so that's where that comes from I mean Justin we have the whole process because if you don't want us to do that and it happens here we don't need to have those processes no I understood I'm not trying to get in the way of any process I just want to ensure that we have that as something to vote on and that it's not delayed in the next board meeting okay great comments um I feel that I feel pretty strongly we can get this done by the end of the month and that was the stated goal to have it ready for the beginning of the school year um we're not I don't think the board is trying to create a 70 page um strategic plan document for board goals I still think it'll be concise and easy to understand and your cabinet will come back with it to us through you um with recommendations based on our requests okay can I really ask a quick question about that because I know that the July 1st is an important date um superintendent how is this information shared with the various stakeholders including our families our staff and um just kind of to the point of getting it done by July 1.

7 15. that word potion in a second all those in favor say aye aye any of those things oh thank you yes yes they are getting yourself yes yes foreign oh of course okay we are back in an open session I want to make a motion to improve the certified place as presented okay sure so the motion from Allison and the second from Josh okay she made a motion to approve the certified staff list as presented okay all the team favors that I I have any of her the same time emotion passes six zero I moved to approve to hire Sky demo as a preschool paraprofessional at Wilson Elementary School for the 2023-2024 school year okay I also made a motion to hire Sky Daniel as a preschool for paraprofessional Winston Elementary School next school year and seconded by Josh all those in favorites that I I like any of those same side motion passes six zero and move to approve the classified staff for the 2020 24 school year as presented okay Allison made a motion to approve the classified staff for the 2023-2024 school year as presented I've been seconded by Josh all those in favor say aye aye any of those same sign motion passes 6-0 I moved to approve Melissa Watson his high school cheerleading sponsor and Katie Bella as a junior high assistant voice basketball coach for the 2023 and 2024 school year there was a motion from Allison to approve Melissa Watson as that is for children sponsoring Kitty Bella as the Junior High Assistant boys basketball coach for the next school year which means 3 23 report and then seconded by Josh all those in favor say aye in the oppose same side emotion passes six years and I would move to approve Michael Ryan and Dan Robinson for summer waits for the 2023 Summers so the motion by Allison to approve Michael Ryan and Dustin Robinson for summer waits for the 2023 summer and is second by Josh all those in favor say aye honest any opposed same time emotion passes stick zero on to administrative reports our reconciliation board match the bank statement we have two students that qualify for state track Lauren ozier was Fifth and Javelin Blaine hickle was fifth in the 200 and just misqualifying in the 100 meter got 24 students in driver's education class is finished and we will finish up driving later this month Kim floors here at Central Plains High School and then the Clifton wreck are scheduled for refinishing uh first week of August building and Technology maintenance is underway as you've seen in the library summer leagues volleyball and basketball are underway and Miss Hozier and tech people and I have been working on enrollment through online enrollment and we'll send that information out July we'll be open July 24th they close on August 4th and help will be available at each school on August 2nd thank you superintendent report still continue to work on answer three especially on the 20 percent required funding for loss of learning what was approved in the plan was for one program and there's about thirty thousand dollars is not committed in that loss of learning so we continue to look at curriculum interventions for students because it has to be a An approved research strategy that we use for that so still working at different uh resources for our students they call a lot because of loss of learning for sr3 okay and so then we also continue to work on the HVAC the desert 3 also Senate Bill 113 uh the governor line item vetoed the funding mechanism for our budget we went to two years prior previous enrollment so we will be funded this coming year based on probably this year's enrollment also I can review the petition to disorganize again that's in there it's the exact what the ballot question is going to be and the pulling places that you have to be registered I just thought I'd break down one more time to the board I have met at Hollywood at the legion they asked me to come over and talk any any community group that would like to ask questions can the State Board of Education and the department of Ed we'll be scheduling Community meetings probably three of those probably at Claflin Hollywood and Wilson to provide information on the boat August 1st okay uh as soon as they get that scheduled we will get that set up and set out the date and place probably all be in one day so we'll probably move one to the other and then one day as Mr Holmes mentioned we are continue to prepare for online enrollment and online payment that should be in place and we'll get that out uh first of July we also preparing needs assessment test scores again for the budget process something new last year of course state by state statute that we review these assessment and test scores with the board prior during the budget hearing or prior to pleasure hearings the air conditioning Wilson went down and that's been fixed my train had to come in and redo that we haven't determined if it was we had a power surge not sure if that had anything to do with it but they've been able to repair it I did check on insurance but we have a ten thousand dollar deductible that's not going to be ten thousand dollars so um that's been prepared um I attended and presented at the USA which is United school administrators conferences about two weeks ago uh I presented on daycare Solutions in schools uh something I did previously too at the kasb conference so I did that I also included a document for you guys to review for clay target League that was asked to be uh last meeting so there is a document in there about clay target League and review it comes to the ksce meetings and the state school board meetings if more than four of us attend probably call special board meeting they would be really I would have to do the waiver yeah there's more than there's four I don't have to say that's a problem yeah well we'll be able to do it while you're prefer space before being I mean if you want to attend all three that's okay too bad things because there won't be any actions just influence right who all is kind of council I'm going to assume there will be some attorneys will be with them because that's what they've talked about a little bit so where are we going to release information about those payments well we'll probably try to get it a couple ways you know our website and also our communication just within the school district to sell you know all the parents uh I think could we use the uh like the phone calls the text messages that just goes to parents and staff now that is a go to community degree music yeah I mean we'll have to rely a little bit on Facebook and web page to announce that hopefully we get it out to the right groups I don't know if we have enough time we can give it paper around the radio also okay any sources that we can communicate to all patrons hopefully they have that by the end of this week or the first of next week and they're looking I believe it's a lot for that um did you have any updates or anything on the child care Advisory Group we have a kind of waiting to see uh you should have Grant information that we applied for should be here in the next two weeks at that point it will probably start doing something I haven't got everybody's names I think I've got history I go back to the device but I figure I've had three names given to you for daycare advisory groups and when I think I gave you some but I asked if I needed to reach out or not I don't remember do I need to reach out to yeah very good to reach out to them and make sure they want to do that okay and make sure nobody else is contacted him because they may have already been contacting okay persons okay the same question did anybody have any questions or anything over the the clay target or any other information about that any board member reports on to open Agenda items I did kind of want to just take the time to briefly review some foreign policies and other reminders for good boardsmanship bus just a reminder with only a few exceptions based on leadership roles board members only hold power to act when sitting and acting as a board or when specifically directed by the school board to carry out attacks a single board member acting independently has no greater access to school records School staff work District facilities and no good earthworming and share messages on behalf behalf of the board that any regular person the board directs the superintendent to act as the board wishes and direct the superintendent to implement and carry out the schedules on to be had with the staff in order to complete these actions discussions are to be had and for the chain of command in other words building policies for signing in and out of the building when visiting you need to be followed by all board members and it is against border policy KBC to allow media to cover events or allow them on school property without first getting the approval of the appropriate building participation it is also against policies to allow media to conduct energy interviews and conferences without first getting the approval from the building principle and permission from the student's parent or learning and just also a few reminders because it's been a while for a few of us fundamentals for being effective board members we each discussed during our new board member training to be effective leading the value support and advocate for public education you need to respect the differences of perspective and style on the board and among staff students parents and community we also need to keep confidential information and confidential such as information discussed during executive session I mean to understand the goal and understand that Authority rests with the board as a whole there are seven members on the board no one of us has the authority direct district superintendent Administration or staff aligned there has to be a majority vote for any official action spell like that maybe needed to be reviewed a little bit for each of us or any other open Agenda items what's the grant that daycare that big probably the next two weeks that Grant should be attached there are additional take care of grants available different patterns of the Family Foundation whereas at Patterson Family Foundation on that cover all of Kansas City Missouri yeah it's Tuesday all of them that are considered rural enough right like aren't there yeah they're they're more rural than they are so there's like a rural Focus Ed I know I just had to explain that the ingredients and the foundation to somebody so it's like where's the vendors it's pretty good are there any other items or discussion points of anybody items for next month uh we'll be doing a reorganization in July that'll be on that one also uh starting the fiscal year positive personnel to like I think you'll have them surveys back I hope to I'll have to do this if I could identify those people that are two and a half miles out I would Entertainer emotion that out second by Josh all those in favor say aye before the same time thank you everybody for coming foreign

you're talking about our board goals yes we will obviously utilize technology to send those out we have newsletters that go out a Madam board member every single week but in our district we go a little bit different borgos have always been shared by myself I visit every school and speak directly with our staff in their buildings and their culture and I'm not going to brag about that but I don't know a lot of superintendent districts this size can do that we do that and so the staff they fully understand I talk with them it's a dialogue that takes place uh first and foremost we're going to share them with our administrators and then we take it to their buildings and we talk directly with our teachers about the board goals and I think guys do your work once you get those goals settled up you vote on them you'll have full support from our community of Learners and leaders that we have in our district I mean teachers and leaders that we have in our district referring to your road shows yep so um I know in years past they have been extremely informative and Dr Smith visits with all of not all but many of the administration come along to you know talk about the various silos that make up our district right will you let the board members know when those are because years past if we wanted to just be there for for one of those presentations we could and it's very helpful if you can show up to one of those it's very helpful to see um how the communication is made it out to our schools which is very personal and I think unique so all right are we ready to move on okay thank you thank you board thank you very much um thank you Dr Smith cabinet um approval of the permission to advertise Furniture RFP Mr miles thank you once again Madam president Dr Smith members of the board as we discussed earlier um we would at this time like permission to advertise an RFP for furniture for our upcoming building projects and again the time sensitivity tonight is somewhat due to our board schedule over the summer and just the lead time on getting these materials and the furniture ordered for those upcoming projects as you know everything takes longer to get in these days so the sooner we can get going on that the sooner the better so I would ask tonight for a permission to advertise that and that the board approves so do we have a motion for approval so moved second properly moved and seconded are there any questions about the RFP for furniture all those in favor aye aye any opposed the eyes have it thank you Mr miles you have permission to send your RFP out now we come to the approval of the Personnel report Miss Norman do you want to make a recommendation I recommend oh I see yeah this is Personnel standing along yeah that's the only item okay Miss Johnson technically Madam president Dr Smith and members of the board approval stops for the Personnel reports this evening that have been submitted a motion to approve so moved second properly moved in the second Ted um all in favor aye aye any opposed we've approved our Personnel report and do we have a guess Paula Johnson hey Madam president Dr Smith and members of the board the Board of Education of Lawrence Township has just approved the appointment of Miss Amanda curta to the position of principal of Crestview Elementary School effective July 1st 2023.

Miss kirga comes to Crestview from Sunnyside Elementary where she has served as the assistant principal since 2019. throughout my years of service to Lawrence Township I've had the opportunity to learn from its Dynamic leaders and develop my service and organizational leadership skills I look forward to utilizing all I've learned to best serve the Crestview Community and to support all students academic behavioral and social emotional growth according to Dr Smith I believe the Crestview Community will be impressed with the experience and the skills that Miss kirga brings to the school I'm confident that we have selected the best person to continue leading the school on the path of successful teaching and learning Miss kirga began her career in Lawrence Township in 2013. she has served as a teacher at both Harrison Hill and Sunnyside Elementary Schools prior to joining the Lawrence Township staff she was a part of the core number of teacher core member of Teach for America for two years kirca holds a BS in elementary education from IUPUI and completed her master's degree in education leadership at IUPUI in 2016.

congratulations Mrs gerga [Applause] family here and I apologize for our interruptions I have a 16 month old who is very busy my daughter Abriana is here with my dad Dan and my mom Kelly so thank you it's the cutest possible distraction we could have so thank you for bringing her along and you a child's a child's happy noises will never be an interruption to this board not at all I love it we have reached that point in our meeting where it's time for administrator and board comments and I would like to begin by saying graduation was exciting it was wonderful it was it's it is really the thrill of a lifetime for all of those graduates and you know that you shake all those hands and that thrill of a lifetime kind of kind of just runs through your body there's so many times during the music that was played um during other moments in the graduation when I just had goosebumps so it was wonderful to to to be there with all of you um and um asked my board for further comments it's done I will defer to Miss Lauren she's got her I was well I was excited I was I was just gonna Echo what you were saying Madam president you know one of the um when I first I actually wrote about this recently on LinkedIn because when I first decided to run for school board I was worried that it was going to interfere with work and school and family objectives and things but it's it's really stunning to me how much not just my professional uh my professional group of people but also my personal group of people are very supportive and especially last week when I missed a very major conference for my company but everyone at my company was so thrilled that I was going to be at graduation delivering diplomas into the hands of students and one of my colleagues said to me that is so cool you're there at one of the most important moments in someone's life and you're actually handing them a diploma that's something that not a lot of people can say so I just want to Echo the excitement and uh and you know grateful for the community of people that allow all of us to sit up here on this Deus and be able to to work through all the important work that we do as a district Ms Dunn okay oh okay I just have two points to cover tonight so um yeah I Echo that on graduation it's always a thrill I could do it a hundred times and love it and um again special thanks to all you who worked behind the scenes Operations Security the secondary group I know it was a labor of love um getting to that point and I just I felt like it was such a great event both nights so thank you for that and then my final point is one as a parent to fellow families make sure you do the RSVP process I have three kids at three different schools and it took me less than 30 minutes so just my own uh friendly reminder on Skyward it's because we're board members doesn't mean we always remember it it's up to you do either way I'll go ahead and go um y'all y'all know I'm that caller outer person lady um I'm grateful that we are being adaptive in using data as a flashlight and not a hammer um and I was just writing down what I was just feeling as we navigate the goals and expectations of our district I'm grateful that we're able to hold space or positive tension um there's is a thing of positive tension and that's where the greatest change takes place this enables us to dialogue and lean in for the greater good of our district I'm I'm grateful that we hold space for this tension some may see it as negative however I ask that you reject that negative feeling and see the tension as heart speaking to hard decisions that we make and follow through on um I'm encouraged to know that EQ is equally important to IQ for us all and that we will continue to utilize both in discussions so I just wanted to name a feeling right now I wanted to just speak to the positive place of it and I'm grateful for all of you because it's allowed me to dig deeper it's allowed me to grow and so I'm grateful I'm thankful for that so that's it thank you I want to Echo everyone's sentiment I also want to say happy Pride um as a mother of a daughter who is part of the LGBT lgbtq plus um it is uh it is extraordinarily special that we can look around and see the culture and climate that has been created here in this District that welcomes all students including my daughter when she was in high school and that doesn't happen um in every single space and so um I just want to express my gratitude I know I'm very passionate about the outcomes for black children because of my own daughter but I'm equally as passionate about the love and nurturing environment that everybody has given all three of my children including my child who was struggling with identity when she was in the halls of Lawrence North and Fall Creek Valley and so just thank you very very much for that and continue to provide those safe spaces for our students as they're navigating uh tumultuous time in our nation's history so mad gratitude to the LT community Dr Smith I I was so excited about graduation I was so excited about I would Echo the happy Pride um and um doctors and I and I will say I'll just as a one-off I was um challenged by family and friends at the recent wedding of my daughter um to please wear a sari to one of our board meetings don't know that that's going to happen but you may see it you may not see it okay well I'll keep mine brief Miss Bush and our team this weekend we have a big celebration Juneteenth celebration that we will support the City of Lawrence and arts for Lawrence uh the culture center on Saturday so just a reminder of that important event and that we will our office will be closed next Monday for the Juneteenth holiday so that's all I have today Madam president and board members thank you thank you very much um our our being a work session we don't need to have a motion so we are dismissed you have a minute okay we'll meet I have to make sure I get this oh my user

so I'll just offer it up to however I could meet him um I could just do it when we get to that point yeah oh thank you you want to read one of the resolutions okay do you have a preference and I'll take the other one he doesn't no all right everyone the red light is on so we are considered live and online um welcome to the June 13th 2023 board meeting um maybe we'll I can't even speak will we may we begin with the instructions for interpretation for our Spanish-speaking audience thank you madam president Buena presentes interpretation is thank you thank you so much I'd like to call the regular meeting of the Adams 14 Board of Education on Tuesday June 13 2023 to order please join me as we stand for the Pledge of Allegiance at a moment of silence tonight I ask that this moment of silence be in honor of a longtime Karma City resident that we recently lost Irene Fernandez I pledge allegiance to the flag of the United States thank you all first on the agenda is 2.4 uh roll call Ramona can you conduct roll call please Mr Amador here Ms Estrada Mrs Estrada's excuse Ms Lovato Here Is Molina here is Zubia Mississippi is also excused um we do have a quorum barely thank you everyone um next on the agenda may I have a motion to approve the minutes of the May 9th 2023 regular board meeting and the May 10th 2023 special meeting and the May 25th 2023 study session and executive session a motion to approve thank you Ramona Rocco please Mr Amador aye Ms Estrada is Lovato I Is Molina by Zubia she's excused thank you uh next on the agenda is approval of the agenda may I have a motion to approve the agenda for this evening all motions to approve Ramona broccoli please Mr Amador aye Mrs Estrada Miss Lovato aye Ms Molina I am cheese excuse thank you next on the agenda is uh celebrations and recognitions um first we have a proclamation honoring lgd lgbtq pride month um since director Zubia is not here and our next in line uh director strata is not here is there anyone that would like to read this Proclamation or would you like me to it no it has to be a board member okay thank you Proclamation LG lgbtq pride month June 2023 whereas the Adams County school district 14 is committed to supporting the dignity equity and visibility of all people in the community whereas lesbian gay bisexual transgender and queer lgbtq pride month commemorates The Stonewall riots in June of 1969 which led lgbtq and Americans to fight for equality and justice whereas it was key figures such as Marsha P Johnson and Sylvia Rivera who began advocating in the early 1970s for the equal treatment and rights of lgbtq plus people both of whom were persons of color whereas in the month of June we celebrate our diverse identities and the contributions of the lgbtq community in the United States and recognize the month as a personal Personnel celebration of self-worth and dignity whereas although progress has been made toward the Equitable treatment of the lgbtq community research shows they still face discrimination simply for being who they are thus making it crucial that the district and its allies stand up and show support for all students staff and families affected whereas due to negative attitudes and cultural stigmas lgbtq and youth Nationwide remain at a higher risk for bullying teasing physical violence than their peers who do not identify as lgbtq whereas lgbtq plus youth also experience higher X incidents rates of mental disorders such as anxiety and depression and are increased risk of self-harm suicidal attempts and suicide compared with youth who do not identify as lgbtq plus whereas Colorado is one of the states with the most anti-discrimination laws in place to protect the rights of people of various sexual orientations and gender identities and thus narrowing the gaps of inequality in the state and whereas this annual recognition reminds us of the continued work needed to achieve equal justice and equal opportunity for all individuals therefore be it proclaimed that the Adams 14 Board of Education and Adams 14 superintendent proclaimed June as the lgbtq pride month in our schools and invite everyone to reflect on ways in which we can all live work together with the commitment to mutual respect and understanding we encourage our staff and Community to teach our students that diversity is our greatest strength and the lgbtq plus students and staff have the same guaranteed rights as their peers we are dedicated to eliminating cultural and social barriers fueled by hatred and ignorance stopping the crisis of bullying and the suicide in our community and creating a safe and inclusive learning environment for all our students let this Proclamation enter the official records of the school district thank you so much director Molina may I have a motion proclaiming June 2023 as lgbtq pride month thank you a second um Ramona roll call please Mr Amador Mrs Estrada Ms Lovato aye Ms Molina aye thank you next on the agenda is uh 3.2 Juneteenth Proclamation um I'll take a turn if that's okay um Proclamation June Juneteenth day June 19 2023 whereas on June 1st 1863 President Abraham Lincoln issued the Emancipation Proclamation declaring that all people held as slaves under the Confederacy shall be free whereas the president's Proclamation did not instantly guarantee the freedom of enslaved people the proclamation declared that enslaved people were free in Confederate States but it did not apply to those enslaved and States loyal to the union whereas despite the Emancipation Proclamation Confederate states and slaveholders did not comply with the proclamation due to the lack of Union troops to enforce the order thus the freedom of enslaved people in Confederate States was dependent upon the victory of the Union in the Civil War whereas the proclamation declared the acceptance of black men into military service by the end of Civil War by the end of the Civil War nearly two hundred thousand black Soldiers and Sailors fought for the union and freedom whereas on April 9 1865 Confederate General Robert E Lee surrendered in Virginia ending the Civil War whereas in on June 19 1865 two and a half years after President Lincoln's Proclamation and two months after the victory of the Union in the Civil War General Gordon Granger issued general order number three in Galveston Texas informing all enslaved people in the state that they were free from bondage the state has come to be known as Juneteenth commemorating the abolishment of slavery in the United States whereas emancipation was not a singular event in the United States history but rather many events that contributed to the freedom of enslaved people throughout history whereas freedom of all enslaved people was not fully recognized until December 6 1865 when the requisite number of states ratified the 13th Amendment amendment to the Constitution unofficially abolishing slavery in the United States or officially abolishing whereas 156 years later on June 7 2021 President Joe Biden signed the Juneteenth National Independence Day act into law and the day was recognized as a Federal holiday in the United States whereas on May 2nd 2022 Governor Jared Polis signed a bill making Juneteenth the state's 11th state holiday and whereas Adams County school district 14 understands that the recognition and celebration of Juneteenth is a critical part of its commitment to Justice Equity diversity and inclusion while the day reminds us of our country's long Legacy of systematic racism inequality and inhumanity it also reminds us of our capacity to heal hope and emerge from our darkest moments therefore therefore be it com proclaimed that the Adams 14 Board of Education and the Adams 14 superintendent proclaimed June 19th as Juneteenth day a time to celebrate the emancipation of enslaved people and the contributions of black African Americans we are dedicated to Justice Equity diversity and inclusion and we strongly encourage our staff and Community to observe recognize and celebrate Juneteenth let this Proclamation enter the official records of the school district may have a motion proclaiming June 19th as June 10th day a motion to approve second any discussion from anyone I think all right Ramona roll call please Mr Amador aye Ms Estrada Ms Lovato aye Ms Molina aye msubia thank you passes three to one um next on the agendas audience comments um just a reminder that you have three minutes to speak um there were a few on here that have um an autobiography as the issue I'm assuming that's the video that we had requested to be shown um I do want to invite you up to make public comment but unfortunately because this is streamed live we have not seen this video it also exceeds the three minute time frame um you're welcome to come up and make comment but we're not going to be able to show the video live um first on our list um I would like to invite Christy Douglas up um thank you for joining us I do it in the order I have received um I'm sorry I don't hear that yeah sorry there we go oh wow I can actually hear myself now so I guess sort of our initial interaction doesn't need to be repeated so we'll just leave that alone my name is Christy Douglas and I serve as a council person for Commerce City I'm here on my own behalf though this evening I want to let everybody know that there is a town hall for Ward 2 tomorrow night and everyone is invited no matter which Ward that you live in this is kind of monumental for us to have a town hall like this it used to be that it was calling only it was pretty scripted the answers were scripted this is actually where the community gets to interact you get to voice your concerns you get to ask questions and we really encourage all of you to participate because this is your city we are your public servants and we need to hear from you so that we can make this the best community possible for everyone also on Thursday night there is music in the park at Veterans Park that's at 6 30 and then on Saturday there's a Senior Resource fair at Adams City High School for thank you for for giving us that building to have hold that event and I believe that is let me see it is on the city's website oh it's it's 9 to 1 p.m or yeah on on Saturday so please anybody who knows seniors who need resources to encourage them to attend and then we will have a Juneteenth our very first celebration with the city I don't have the details on that but if you look at the website you'll be able to uh find out all about that and we really would like you to participate in that as well so and I also want you to know that I will be with standing with you on Tuesday morning and I really want a big crowd to show up and and show support so I also invite all of you to join me on Tuesday Morning downtown thank you thank you so much or do you need a minute oh yeah yeah we don't have to do okay yeah I will be saying this in Spanish and then she'll do it in English okay okay Senora superintendente is Commerce City um sentences circumstances experimentada um Nosotros element gracias I will say that in English good evening as team members of the board superintendent Lauria and attorney Salazar um as of tonight we have not heard your response to our level four grievance that was filed on May 25th we are here tonight because we are the only two teachers that have been displaced due to Hanson Elementary's closing we were promised a position to go where our students would go and that would have been Monaco Elementary however we didn't even get an opportunity to do so we would like for you to listen to our voice and the events that led to this unforeseen circumstances for us we ask ourselves these questions why is it that being highly qualified and certified in this District we have no placement why is it that we are experienced teachers and that seems at a disadvantage instead of an advantage in this District we are both award-winning hard-working dedicated passionate teachers yet we feel that we are being pushed out we have witnessed the different treatment and inequalities given to us from the rest of the teachers at Hanson who were hired immediately and we were left out we would like an opportunity to share our story with you thank you thank you I'd like to invite there's no name but the Youth Empowerment project is there someone here hello welcome of course and if you brought extra we had two that were missing so I'm happy to take them yeah thank you if that's okay awesome for Janet okay thank you hello hi uh my name is Deborah um with Youth Empowerment agency along with Trilogy people group and Denver Justice project we launched a pilot for a Youth Empowerment project which is an alternative to the traditional approach of punitive discipline for students during this Pilot We implemented an alternative learning environment and expulsion prevention plan and a student attendance check tracker sheets um we also served 404 students to the refocus room refocus referrals or in-school suspensions we had 880 visits from students throughout the time to utilize the room for brain breaks pressure pass or mediations so that was the total of 1 284 student interactions serves through the room we also created social connections through our after school programs our lunch takeovers and our community days where we had 45 students take part in our for our after school programs we majority of the students also reported not eating breakfast coming to school so as a result we started serving snacks so that the students could have a steady Focus essentially the things that we accomplished during this pilot was a clear definition of what rjtj is and what that process consists of we implemented an explosion prevention program that helped two students to be able to continuate and Excel we designed an intake form to capture the needs of the families to focus on the connection between home school and community so that way we can continue to build those social connections that we laid in the and the pilot so the proposal that you all had an opportunity to review there's looking forward into 2023 2024 school year there's five key support offerings that we want to continue with for this school year starting off with a transition week for students 6th and 9th graders starting July 24th through the through the 28th really it's an opportunity to prepare them for what the school year is going to look like and how to be successful as they move forward into the new school year then we're going to focus on expanding continuing expanding the refocus rooms and in school suspension rooms in two schools both middle schools acms and Kearney will launch a social emotional elective at the two high schools and a reflection space for those youth really that curriculum is focused on social emotional development and development of executive skills a lot of the Colorado Department of Education essential skills is what that would Translate to uh we would continue and expand the after-school programming in those locations as well to continue to serve more students and keep them engaged in meaningful activities um and yeah give them an opportunity to continue to build social connections and then lastly and one of one of the most important is continued support for teachers and staff through professional development offering them an opportunity to really connect with students in a way that's more engaging and less punitive um and focus on the developmental relationships in that space increased student engagement also safety and just healthy relationships in general and then again helping our staff helping your staff continue to understand the restorative justice and transformative Justice process improving supports overall throughout the district all of those efforts what we bring to the table also what you all bring we want to just continue to be a compliment to you and the families that are already well resourced um all of these efforts ultimately the goal is focusing on reducing disrupt disruptive behaviors in the classroom improving in-class and in school in general performance strengthening relationships between students staff and community and parents and just really strike up a sense of belonging with students overall Student Success District success Community success and that concludes our public comments um thank you all for joining us this evening please note um well we don't respond to public comment during board meetings we heard you and um Dr Lydia heard you and um we'll follow up any on any outstanding items so thank you and thanks again to our students amazing work and I can't wait to see the videos and the additional work I got to see I will say our uh still live by literacy event that we have every year is one of my favorites you guys always do a tremendous job and um thank you for sharing your work with us yes [Applause] next on the agendo is uh superintendent reports um Dr Lydia I'd like to turn it over to you thank you madam president members of the board um I as you can see we have a lot of students from our spring Sports I'm going to start with them because I know it has been a long a long night for our students and a couple of babies joining as well so uh Mr Drew um La crew or for a moment I was spacing out uh can you uh please come and introduce our students and talk a little bit about our spring sports that we're so proud about Madam president as he gets closer to the podium uh a couple of months ago we were celebrating also another group of students for a winter Sport and uh it's just um a great way to engage and continue uh interacting with our students outside of the classroom so thank you just for our um it doesn't yeah I think I changed the order because I was going to start with those who are online but since there are so many students here I decided to all right that's right so yeah so we're just gonna go over just a quick wrap-up of our spring Sports here at Adam City High School and a little uh amongst the collaboration with Adam City Middle School and Kearney Middle School this year for spring Sports uh baseball girls tennis track and field boys volleyball boys swimming and girl soccer boys basketball had around 32 kids uh was great to see a lot of these kids around the underclassmen because it helps it gives us hope for to continue to continue to build our program for the generation for the next couple years um The Varsity the varsity team started off a little rocky but we once we started molding together we started we went on a roll and we made it to the league championship game during the school year we played this team multiple times and really wasn't a game this team was a very solid team it was 16 years uh the championship game five to two our kids came out ready to play and excited so they made it a real good game all the way up to the last inning so we were excited to get it in because uh Mother Nature counseled a lot of games in the last two weeks so we were unfortunately able to probably miss about four games due to rain you know so that the championship game was actually uh possibility of again Council unless those coaches put in work on those fields so it was great girls tennis Again full uh underclassmen so the coach is excited about the upcoming Seasons she said a lot of the girls were new to the sport but stuck it out and competed at a very high level a couple of girls winning uh various medals at uh Varsity level tournaments so she was excited about those new girls that the girls were learning and loving the game so she's excited about the future track and field same thing uh full of low underclassmen so he's excited about building his program there as well and he's also excited about this the collaboration with what he's doing with a lot of other coaches and getting other kids to come out for multiple Sports throughout the season instead of being a one sport athlete and so he's excited about his upcoming freshman this year um he had a couple kids who had some personal records and they're both professionals so he said the future is bad for not only for the track team but the cross-country team as well so a lot of these kids are were actually after I was at the high school today they were already out on the field training with coaches getting ready for a cross country so it's exciting uh boys swimming we had a good mixture of seniors and underclassmen so he's excited about these uh this freshmen coming in or this freshman this past season as far as they were eager to get on into the pool and learn various type of swim techniques as they were new to the swim and our seniors showed very well in League competitions a couple missing regionals by disappoint uh Point tens of a second you know so that's how head of swim was last but not least girl soccer I'm going to touch a little bit on them that I'm going to ask are both our coaches to come up and really share the highlights girls soccer had a great season team went undefeated in League Play only lost one game during a regular season that was a nail biter you know a lot of young Talent on this let's go with this team you know so we lost a few seniors but we got some young some young kiddos coming up that the future is bright the girls team won the 2003 Colorado League Championship so we're excited to come around uh probably around the winter sports season to put up their banner and have a little special uh Banner signing for them as well as the boys basketball team so it was a great season so before I have that come up uh coach Beau our headset girl soccer coach was also named coach of the year for uh uh the Colorado league so it was a great honor just do those girls coming out there and playing great soccer and you know coach Beau you know what person she told me was I couldn't do without my my assistant coaches and just a great niche of coaches that care about these girls and as you see you know she has her her twin boys here and they're a part of her soccer family too and then there's games where she had her boys there and you see parents in the stands hold watching her after her babies and she just created a great family on her team so I'm excited so Coach Bo coach tripler if you uh come on up please foreign [Applause] for your hard work this season and just preparing these girls every day and getting them excited to come out and compete so here you go your coach of the year for the Colorado League [Applause] so uh our sophomore uh Amy she won player of the year I believe she scored 32 goals this season um uh and it was great because I think before that it was we had another individual who scored around 20 something goes as a sophomore and our team's is killing it and they're having they're doing a great job and it's all due to this leadership of our coaching staff that's in the building with them every day so kudos to them [Applause] oh yeah thank you uh for everyone's patience um with my kiddos um uh just a couple of things about our team we are 18 girls uh two freshmen seven sophomores three Juniors and six seniors uh that 18 is made up of two goalies five forwards five midfielders five Defenders and one what I call Jack of all trades who played every position on the field except goalie as Mr La Cruz said uh the girls were able to come first in the Colorado League being undefeated this is the first time in school history uh that the girls team has won conference and to do it undefeated is I think something that will be in the history books for a long long time our overall record put us third out of 57 in the 5A Colorado standings um we scored 77 goals 65 were assisted we had 486 steals where we were actually able to win the ball from the opponent uh 348 shots uh 256 of those on goal which is a 70 on goal percentage which is really really high um and we only allowed 22 total goals against us uh and then math 11 of the I hate math I like Words um and only nine of those were in the postseason so um in League Play uh we did really really well uh 14-2 overall record we had seven players named all conference and three players named to the All-State team as well as several players to the all-academic team uh and as uh coach said uh Angelica Quintana argoli she was named to Allstate Janessa Mendoza a uh junior midfielder was named to Allstate and uh I can't I'm just gonna say Amy because I'm not good at saying her full name amarani uh vidana was also named Allstate um including four other players that were named into all conference uh and so I'm just really really proud of this team and I kind of knew that it was going to be something special um after being off last year for uh maternity leave and I knew I had to come back and graduate this group of seniors and bring in our underclassmen and I had a great coaching staff with me so thank you to my assistant coach who's helping me with everything uh Brian e striffler and also our level JV coaches uh Brenda Moreno and a past player who graduated in 2018 2020 sorry um and that is Miriam Dominguez she came back and joined the coaching staff this year so I just really love the community and the team and I look forward to those girls earlier who said that they were going to be coming and playing soccer too so thank you very much um as real quick before they come up take a picture their their goalie uh you know sorry so uh she's one of my senior kiddos really got to know her as well to see her right now so they they made it to Regional this year and they were real excited because we were scared that they weren't going to make it uh when scheduling uh for teams there's a lot that takes into consideration your your strength of schedule and schedules are made a couple years in advance so we did make it and unfortunately didn't come out in our favor um we it was what was the score 9-0 but what was we didn't win but the A.D from that school called me and just gave in a high praise um he said she played her heart up she uh a great kid she said that's a level intensity she brought he said she stopped more than she allowed he goes and she played her butt off so I'm excited friend how can her future she's going to Trinidad State she received her scholarship for wrestling in her first year of wrestling up girl wrestling at Adam City High School and she also got a scholarship for soccer so she'll be a multi support athlete at Trinidad State that's coming fall so excited to go continue to watch her and uh to see her grow up there and of course you know probably being her you know some some gifts since my son as well I'll be going up there to Russell as well so I'll be spending the next few years with Angelica watching her playing soccer as well as uh wrestling so kudos to her um so if the team would like to come up and take a picture with their coaches foreign [Applause] overall you know this year was a great uh working with my middle school ladies we did a lot of collaboration getting the Middle School sports to the high school if not to watch an event to participate or they would play an event at the high school and working with them to also meet the coaches the coaches to talk to the students and encourage them to come out to high school sports you know uh throughout throughout the whole school year we had six coaches named coach of the year for uh for Adam City High School um that was coach Sarah Quintana first softball Billy Jones for boys basketball James Rogers for girls basketball coach bowl for girls soccer uh Jared Aguero for uh National Wrestling Hall of Fame Colorado chapter coach of the year and Coach Dave Gutierrez uh youth coach of the year he's one of our assistant coaches at Kearney middle school for wrestling as well as various Sports here in the in the community you know um on top of that 12 of our kids are going on to college up to play sports you know I could have been around 17.

it is 604 pm my name is Carlene Cohen Garcia and I am the vice chair of the Ann Arbor energy Commission chair mursky will be absent for tonight's meeting and as Vice chair I am calling this meeting to order I am participating from my home in Ann Arbor welcome to the June 13 2023 electronic meeting of the energy commission this ritual meeting is to affect social distancing and mitigate the spread of the covid-19 virus we will conduct this meeting like in-person meetings Commissioners during roll call please indicate your current location also during the meeting please remain on camera just as you would be visible during in-person meetings finally mute your microphone when not speaking public comment will be via telephone only to speak during any of the public comment opportunities please call one of the following two toll-free numbers 877-853-5247 or 888-788-0099 and enter the meeting ID number nine five six eight seven one eight seven eight seven six on your phone this information is also available on the published agenda in a Public Notices section of the city website on the broadcast of this meeting on CTN Channel 16 at T channel 99 and online at www.a2gov.org forward slash watchctm land acknowledgment Joe would you please read the land acknowledgment statements yep um I acknowledge that the land the city of Ann Arbor occupies is the ancestral traditional and contemporary lands of the anishinabe including the Odawa Ojibwe and bodewadme and wyand.peoples I further acknowledge that our city stands like almost all property in the United States on lands obtained generally in unconscionable ways from indigenous peoples The Taking of this land was formalized by the Treaty of Detroit in 1807 knowing where we live work study and recreate does not change the past but a thorough understanding of the ongoing consequences of this past can Empower us in our work to create a future that supports human flourishing and justice for all individuals thank you very much for that Joe now for the roll call uh Joe would you please take the roll call we'll do I will note in advance um we have uh heard from Gabriel harp Noah Levin Claire McKenna John mursky and Terese Smith that they will be unable to attend um so and again as uh as you state where you are can you state where you are currently located uh Mike Berkowitz president from my home in Ann Arbor council member Briggs here in Ann Arbor uh Vice chair Colvin Garcia here Ann Arbor scrolling down my list uh commissioner overpeck here uh traveling in Colorado so I am calling in from Colorado uh council member Medina here in Ann Arbor and commissioner zitelman here in Ann Arbor all right chair we have a quorum very good okay now on to the approval of the agenda is there a motion to approve the agenda as posted and a second so moved Okay so council member settlement uh raised his hand first so he moved and council member Berkowitz seconded thank you that's funny I just want to um really quickly just just announce our agenda tonight just so um I I kind of you'll see why I mean um tonight we will have after our our public input we're going to have a presentations and discussions but it's not going to be in the usual blow like we have in the past we're going to be doing we're going to have first a presentation from Carlisle woman Associates on premiums in downtown zoning evaluation after that we're going to discuss chair and vice chair elections and then we're gonna have a presentation on a20 at year three after which we'll have um other announcements so I just want to make sure that we're ready to have a conversation around and that you're prepared for the conversation around the elections kind of between the two presentations so moving on uh like to um request or is there a motion to approve the agenda or I'm sorry the uh the uh the minutes as posted in a second so moved okay council member Briggs uh moves and uh commissioner zillman uh seconds okay thank you very much now for uh public input this is an opportunity for persons to speak for up to three minutes if you're watching on CTN please call 888-788-0099 or 877-853-5247 and enter the meeting ID 956-8718-7876 this is your information this information is also displayed on the meeting agenda and video feed City staff will select callers that have raised their hand one by one using the last three digits of your phone number to electronically raise your hand to indicate your desire to speak please press star 9 on your phone you will hear an automated announcement that the host is allowing you to speak when speaking please move to a quiet area and mute any television or background sounds so that we may hear you clearly please state your name and address at the beginning of your comments um I don't have any callers right now but I'm going to give it one minute to see if anyone's dealing with technical phones difficulties uh no colors at this time okay so at this time uh we will uh be welcoming um as our first presentation uh regarding premiums in downtown sewing zoning evaluation uh we have Ben Carlisle uh from Carlisle Wartman Megan Messick and Paul uh Montano uh let me I just want to verify who all is going to be participating um on the Pres in the presentation tonight we have all of us Paul okay great well I will um not uh delay this presentation any longer and I'll let you begin Paul thank you so much for being here my pleasure thank you for having me um yes I am going to be presenting on behalf of uh my colleagues Ben Carlisle and Megan Mason Minnick uh neither of whom could be here this evening um so I will try to walk you through uh you did give me permission to share a screen here yeah I believe I just made you co-host so you should have permissions but if not let me know okay I think so of course I'm not seeing my presentation let's launch it bear with me for one second please there we go can you all see that yep great thank you uh so as you said we are uh working on an evaluation of the downtown premiums and we have um been hired by the community services to complete the evaluation and make some recommendations to the city of uh potential uh Solutions to the um perceived issues that we were having currently with downtown premiums so we've done a study of evaluated the premiums by reviewing um uh existing planning documents building permit data available Market data and researching best practices from other peer communities we also conducted interviews with elected officials and staff so our point for being here in front of you tonight is to report back on some of those options that the Planning Commission is now considering uh based on the um research that we've done and then to try to gather some feedback from you all as key stakeholders in this this will be an ongoing process that we will engage with the Planning Commission so we'd really love to hear your thoughts when we get to that point of the presentation to be able to provide that feedback to them uh so we're just going to go over the current premiums some of the research assumptions talk about goals and then we'll jump into that discussion okay and feel free to stop me if you have questions at any point as we go through this so this is kind of a snapshot of what those premiums are available I believe you all had this in your packets but essentially section 5.18.6 of the unified development code offers these premiums and and basically uh if a developer um implements these premiums then it gives them increased floor area and the ability to provide a denser development and the D1 and D2 districts downtown in the city um this slide shows essentially Paul can I interrupt you for a second I appreciate this I um I'm sorry to do this but because of kind of the audience for energy commission and perhaps background to some of our energy Commissioners if you don't mind just providing a little bit more background on kind of like just what a premium is kind of you know D1 D2 just some of that background that folks who are not necessarily in the planning work might have provide more basis for them for this discussion sure I'd be happy to so essentially um the downtown zoning allows for a certain development density which includes floor area ratio and maximum height of a building uh so if you do uh elect 2 as a developer elect to engage in some of these premiums as you can see um specifically related to the energy commission you can see the Green Building uh premiums where you can uh get like a 50 premium if you are uh uh lead silver 150 lead gold 250 if you're lead platinum and so um if I assume you're all familiar with uh some of the uh Green Building elements that would go along with those uh certifications so that would increase your floor area by 50 with silver or 150 so you end up uh being able to add additional stories onto a building so that they can get more bang for their Buck essentially but the city is uh trying to um incentivize uh those kinds of things to achieve the goals that are part of the community's vision and values but and if I could just jump in for one second uh my name is Brett Leonard I'm the planning manager for the city um Paul is mentioning four area ratio um just to ground to make sure everybody understands what we're talking about in that regard we use floor area ratio as a way of measuring and at times limiting the size or mass of the building on a site so four area ratio is a ratio of the floor area of a Building compared to the lot size so sort of a quick way to think about this is a hundred percent far is going to be a single story building that covers a hundred percent of the lot likewise a building footprint that covered half of the lot or 50 a lot that was two stories high would also be a hundred percent far and so when you're thinking about that an easy way to think about it quickly is that if 400 far building would be roughly four stories property line to property line and so forth so um just wanted to ground to make sure people understood what four area ratio meant in this context thanks Brett I appreciate that um so this next slide we are showing the um available floor area ratio um based on the existing Zoning for both D2 and D D1 um and then what it would look like if you did uh enact one of those premiums or the bonus to get to that maximum floor area ratio we also included a few other zoning districts that do not have those premium available uh to show you that in some cases uh a developer could potentially in some of these other districts uh develop more densely than they could in the downtown area without exacting any premiums um so again what we reviewed we looked at the city plans and policies uh projects in downtown that have taken place since the premiums have been uh in place uh some of the market data and then best practices in similar communities and again as I mentioned uh interviews with elected officials and staff so this slide shows kind of a timeline of the premiums um since they were enacted in 1966 the um the Bold uh letters or the Bold notations at the top um show kind of the the major changes or the major updates that were done and then the non-bolden text at the bottom where clarifications or changes that happen throughout time so you can see that there have been a number of changes to try to right-size these premiums or in some cases allow for additional goals to try to be met like you can see in 2009 there were quite a few new uh premiums that were added to the list um this is those uh that same timeline but you can see the blue line that goes across the uh chart shows the number of housing units that were developed during those times and so you can see generally uh there is an uptick so it appears that we are in fact um meeting our goals and and uh the premiums are working so you can see um the rate of change for housing and the increase in number then gave the city that confidence in 2019 uh to require affordable housing um along with the rental residential premiums um so then also in the using the 2022 data that we had we saw that the city had achieved their goal of a thousand new units by 2004 in the downtown district however we started to look a little closer uh we found that there were spikes certainly after each policy change but also after the affordable housing requirement was put in place you can see the the blue is the uh projects that did have premiums and then the orange columns are projects that did not have premium so once that change happened you can see that many projects started to go in that were not utilizing the premiums and in fact we also recognized that those uh projects that we're using premiums tended to be uh student housing projects so um doesn't quite seem to be matching the goals that we had intended another aspect to consider is that there are only certain Parcels in the downtown districts that you can actually use the premiums so those are in green and then the hash mark green spots are where projects have actually been enacted I see that somebody is raising their hand please go ahead yes um I was looking at the previous slide and I have a question about that could you would you mind going back not at all do I know how to yeah so I see that above each of the bars there's a number and and and then it says it's the number of residential projects and it just it I'm just trying to understand what the numbers on the left mean is that the number of of units or because like one project um in like 2015 it says there's one project and then in 2019 it says there's three projects and those bars are are close to being the same height can you um like is it and does it mean that there's different number of units per project or that's what I would infer that is exactly right so yes like in 2019 there were three projects and it equaled about the same as the 2020 uh single project that was using premiums but then you can also see that there was one project that didn't utilize premiums that was close in range to the number of units that were developed okay all right so you're saying basically um a lot of projects that went in that did not utilize any of the pre premiums you you're you're maybe making reference to a number of units basically dwelling units that that were um like like where the people who live there don't have any of those premiums any of the any of the amenities that are you know whether it's Energy Efficiency or pedestrian access or any of the other um uh that is generally correct uh there are there may still be some amenities that uh were developed but they the developer did not uh utilize the premium um option in order to build uh more units okay all right thank you sure so again here uh is the the downtown districts um the premiums are not available though in areas that are in a historic district and if a parcel touches a flood plain the premiums are not available so there are limited areas within the downtown districts that do allow for premiums to start out with and then you can see the ones that have been built so there are a few left but it does not Encompass the entire downtown D1 and D2 districts so we put this slide together um to kind of show what we're dealing with in terms of policies and this goes from top to bottom earliest to latest uh showing the number of policies that were in different uh City policy documents and as you can see as you get towards the bottom they've really narrowed down to to fewer uh goals one being affordable residential housing the other being pedestrian amenities and then uh the third which I think is most keenly interesting to you all is the Energy Efficiency and sustainable buildings so with that understanding we started thinking about um what the city's really trying to exact out of these developments and what the most important goals are after we presented back to Planning Commission uh our findings our initial findings um there were a number of assumptions that then came out of that discussion again these were provided to you in the information in your packet um but these assumptions then led to some different thinking in what the Planning Commission wanted to try to do for premiums and goals and they really narrowed the focus down again to kind of those those core core goals that the city's focusing on at this point including increasing housing downtown increasing uh sustainability including Energy Efficiency increasing accessibility downtown increasing housing attainability um which really is looking at market rate or those folks uh including those Folks at market rate or uh in a Range round market rate that they would only be paying 30 percent of their uh income on housing and then uh the last one is increasing diversity of housing Industries so this led then the Planning Commission to consider a couple of different options uh one was considering increasing the base density and offering a smaller menu of premiums as well as limiting those premiums to either housing or sustainability uh the planning commissions also considering eliminating premiums and then just increasing density overall so this is where we come to you to ask questions about the smaller menu and what are your thoughts on this approach uh what it could achieve or if would it achieve the Planning Commission goals or do you think there would be any unintended consequences and Brett before we get into the discussion is there anything else that you wanted to add in terms of um the the process or the deliberation from the planning commissioner how they came to these conclusions uh yeah thanks Paul just uh just a couple of thoughts so um thanks for laying that out that Carlos put together a lot of data and sort of compiled that I really appreciate that one of the things though I want to I sort of want to replicate what was just given to you in a very and sort of just I guess some more summarized anecdotal manner so the city's been doing premiums for a very long time and premiums generally are a way that the city trades uh additional building potential for things that the city desires to see in projects and typically there's they are things that the city can't require for a variety of reasons and so that has been in place it's evolved and most recently in 2019 it evolved where in a way that was reacting to a lot of housing being built downtown but it was a very targeted housing typology mostly for student rentals and we weren't getting a lot of affordable housing downtown and at the time the Planning Commission was struggling with the notion of downtown evolving in such a way that it wasn't widely accessible for a lot of residents and so those changes in 2019 happened and we haven't seen a lot of housing activity since um so it is not giving us a lot of diverse housing right now it's not giving us a lot of sustainable buildings and so this first discussion um to sort of frame it the notion of a small menu is housing accessibility affordability and typology is a very important goal for the city and a lot of policy conversations likewise the sustainability and so one of the thoughts in this approach is instead of a broad a menu of options currently things like preserving historic properties pedestrian amenities at times providing public parking um this first thought is what if we just focus in on housing and sustainability as the things we as a community care supremely about um so I hope that helps frame the question that we're sort of seeking feedback from you in in that regard so the small menu again is to really narrow the choices that might result in premiums to only housing related choices or sustainability related choices thank you Brett and and I think I should reiterate that um it appears that it's not being effective in that people are not taking that option right now um in in one of those previous slides when I was talking about how the premiums you know it kind of listed the the menu of premiums the the calculations are are relatively complicated um both for I think staff as well as the developers and so um making a smaller menu and revising the the requirements uh might actually help in a couple of ways so that it would focus the things that we're looking for but it would also um kind of simplify that process so so I I would uh take any questions or any thoughts you have on this approach towards um a smaller menu Eric I see you've got your hand up yeah thanks um before folks provide feedback I wonder if you might be able to provide just a little bit more background um on a couple of other questions that are I'm thinking about um so we've recently seen that um there was population decline in the city since um 2020 um there's an MLive article that said there's yeah reported on the census that there was four thousand we had a population loss of four thousand since then so just wondering um how that if if that's being factored into these this thought process and conversations around development also has there you know there was discussion around reviewing best practices and looking at other communities in terms of comparing to similar communities um during this time frame have other communities that have experienced growth in the same there might be comparable communities um have they seen growth in their downtown course um or can we attribute any of this lack of growth to factors related to the pandemic or changes in financing things like that um those are a couple of preface questions so it just might be helpful to frame the conversation sure so I I believe the the underlying answer is yes other communities have been more successful in attracting the development in their downtown areas certainly we are experiencing a different time right now but um you know generally as we look back over these Trends we were recognizing the issues even before the pandemic took place did you have any other questions um and then can you uh just sign up the focus is around housing sustainability but since sustainability also in boobs involves sort of movement of folks I can't remember what the pedestrian amenities are that were part of the the premiums Hub you know they were they're basically like Courtyards and Gathering spaces um and and obviously the city does do a good job with you know pedestrian amenities through the the public rights of way and other um you know public gathering spaces that are available so I think the the focus on those things is kind of less important in addition I think kind of anecdotally you see that with some of the newer developments they are creating spaces for their residents um that are not necessarily engaged with with the outside uh City street but you know providing those things internally Courtyards that kind of thing but that was the focus of The Pedestrian amenities thanks uh Jonathan I see you have your hand up as well yeah hi hi um so I work at the University and one of the things that and I don't speak for the University but I um I note that um you know we're getting these big student Towers now and it really worries me because the university is trying um in an ever-increasing way to set the standard in carbon neutrality for major research universities public universities um and so we you know I would think and I and I'm not speaking for the University but I am in a way saying a lot of people in the University really applaud what the city is trying to do here and um you know we've got all these old houses uh when they're converted into these towers undoubtedly become well maybe not undoubtedly but I would hope they become more sustainable but they're still still not really focused on that so um the university is going to build more dormitories as you know and those are going to be you know very uh carbon and sustainability uh friendly uh or unfriendly in the case of carbon but what I'm wondering is uh there is a strategy uh and maybe this isn't you're not the right ones to ask but it seems like the real strategy needs to be not just these premiums and I like to answer your question I like the idea of more focused premiums that makes a lot of sense to me anyhow um and uh but at the same time I'd like to see uh there also be more sticks I guess to force these uh folks to build more sustainably and less you know more carbon negative uh in mind and so um I'm wondering are we thinking maybe some of the council members could weigh in on this too are we thinking of an array of things besides just these premiums that will get help maybe get more progress in this area because we certainly as a university you know these darn Towers you know they're going to be there for a long time and we want to make them as a low carbon and sustainable as possible I would think thank you very much I appreciate your presentation sure thank you for the comment in the question um I think with regard to uh the the sticks if you will um we are bound in some ways by what we can and cannot require uh based on you know state law uh building code Etc um so in some ways providing premiums or providing incentives are really the best way to [Music] um achieve those goals uh of sustainable buildings um and we can certainly look at you know best practices and things that are allowed you know to be put in the code if you will to just require them um but for the time being it's my understanding that really legally the the best way for us to do this is is through uh incentives Brett did you have anything you want to add to that yeah I would just I appreciate the comment and I think you're a hearing that attention that the premiums have specifically struggled with through a lot of iterations and Evolutions over time that is how how do these separate goals at times uh uh or together and create barriers so for example um while not maybe the sticks way that you're consent you you might ideally Envision it one of the things that we have have actually instituted and have thought about in the past is making one goal a gateway to another goal through the incentive process as an example of that we require um to access any premiums right now you have to achieve a handful of points through the lead uh environment and I forget the new category it's um Lee's gone through a couple of Evolutions since the language was incorporated but it was an attempt to say that in in achieving any of these goals you first have to make a stride forward in regards to sustainability so it's not a requirement that you build to lead but it is a requirement that if you want to even sort of unlock these opportunities you have to come forward across a couple of points of lead and in the past we've really thought about what is the balance of that do we want to set a higher access point of sustainability to even access the housing opportunities or the other way around do we care more about housing people and you have to provide some level of affordable housing and even even to start getting into the conversation about an increased density or elevated Energy Efficiency requirements and so I think part of honestly the tension that's going to lay out before us is how much do we want to provide overlapping requirements or how much do we want to provide perhaps parallel ways that you can achieve increased output by maybe maybe you're accomplishing one but not the other so sticks are hard across the board but it's not to say that there aren't policy levers through even within the realm of incentives that we can make them look a little bit like sticks excitedly speak again you know I like this conversation and I like what you're saying there um you know it's what really is appealing to me is that we have a comprehensive strategy um not just you know thinking that there's one way to do it and you're clearly headed in that direction and I just would love to see us also take do whatever we can working with some other communities that are like-minded in Michigan and others to start changing some state laws and of course there's a lot of effort going on right now before the next election uh next year uh when we kind of have to shut down and focus on all that crap um to really try and make some progress in the State House um and you know we were meeting ago really talking about gas bans and you know that's like a brick wall when you you know because of the state um being able to uh supersede what we want to do um and we need to change the state laws if we want to and there might be other ways and I just want to make sure that this because the situation in in Lansing probably is as good as it's going to get um and we should take full advantage of that to see if we can incentivize this whole move uh to a more Sustainable Building in Ann Arbor and other communities in Michigan if uh if you policy makers can go out and get us the the tools on a legislative level that will allow us to do do that kind of work I'd love it um yeah um thank you for the presentation um for the smaller menu when it says housing or sustainability does housing refer to like affordability or quantity or what does that mean it's it's mostly about affordability so that's one of the premiums to allow then for additional quantity so you know the the developers once they start working as Brett kind of described how the floor area ratio Works once they have a site secure um you know there's uh economies of scale for them going higher so that that allows them to realize more benefit out of their development so if we're allowing them to realize more benefit out of the development we want to get those uh goals that we have as a city met um so it would be focused on on affordability well let me sort of follow up on that though Alex part of this is your feedback what's what are your thoughts do you think it should be focused on affordable should it just be focused strictly on Supply do you have any thoughts in that regard oh I definitely think we should be looking at affordability and honestly you're asking my opinion I think we should focus a lot more on student housing too so I think there are a lot of areas in like the development side of things where we just don't touch student housing and we just kind of let it flounder but I I do have a couple more questions um this one just what public or pedestrian amenities would qualify for premiums currently and then also the separate but how do we measure the success of these premiums because it sounds like the impact of the premiums hasn't been as fruitful as intended but I'd be curious to know like what metrics or threshold would need to be met to demonstrate that this is successful uh so I go to the last question first um we're looking at the rate of of growth in the downtown area and it does not appear that they have been utilizing the premiums to increase the density in the downtown area as as we intended and so then we did do that kind of study of other uh peer communities and recognized that there were others that were actually having more success success in getting that density so I think that that is a a piece of frustration that folks in the city have seen over the last number of years especially after the premiums were changed and folks started kind of doing developments without uh utilizing them to their fullest extent [Music] um first question I guess can I defer to you on that Brett in terms of The Pedestrian amenities I don't know that we've seen any anyone who's utilized that premium yeah so um so before we jump off of uh measure success I I just reiterate I think one of the one of the measures metrics that resulted in the change in 2019 was that we were getting student housing and we were getting very high-end Condominiums and sort of nothing in between and so uh I think that was sort of an intention to say can we recalibrate that will the development and market demand in the city coalesce to actually start providing something in between those two those two typologies and it didn't um and so um so I think a big piece of what a success looks like is how much housing are we getting inclusive of student housing inclusive of high-end housing but are we also starting to cultivate maybe something in the middle which we're just not doing right now um and then as regards to The Pedestrian premiums yeah these have been used uh sparingly they tend to be things like uh I'm not saying this was used but think about things like Nichols arcade it's sort of like taking private property and opening it up to public amenity or public space um it could be as simple as a sidewalk that connects through a site I think the Kingsley Condominiums um uh near the railroad tracks between Kingsley and Welch I'm getting my geography right those actually have a public accessible sidewalk that traverses that so that was a pedestrian amenity that that could have qualified it for some additional premium but uh they were used sparingly and unlike some of the other premiums they didn't provide much bonus either so I'm actually going to jump to our next slide here because I think it's in line with the question that you asked Alex um another maybe I can change the next slide the white background here doesn't really allow me to see my controls well the next slide oh here we go sorry there they are so the another option that was uh put forth is to get rid of the premiums all together and just increase the floor area ratio and the D1 and D2 District um so this would allow for an increase in uh in units um without having to um kind of jump through the premiums Hoops if you will um I know that this probably doesn't get at the the stick approach in terms of uh requiring some of the sustainability pieces but it would speak to the housing goals so I'd appreciate any thoughts that you might have on on this approach and certainly we can talk about the other at the same time too if there are other members here who have comments when you say the housing goals are you talking about the affordable housing goals well um it would increase density and it would increase the uh taxable footprint and as you were probably aware you know there's been a um the millage that's gone through for affordable housing so just the increase in density would uh pad pad those coffers go ahead Erica I'm just jumping in but I'm happy to defer to anybody who's a commissioner so please raise your hand um so from from my perspective I think it would be a mistake to just remove premiums from the downtown I think we didn't do that with tc1 adding premiums there because um it's a bit it's a pretty significant change to go from having a zoning category that allowed single you know story buildings to trying to promote increased density along our Transit corridors and so it's unclear exactly how that's going to play out however and we didn't want to disincentivize development in those Spaces by adding premiums and I think we if I recall correctly we had conversations around you know if this turns out to be wildly um successful maybe we would need to go back and and take a look at that but um in terms of the downtown we know that there is going to be interest I believe in developing in our downtown um and so it seems like um at least on the sustainability front we want to make sure my my personal opinion is that um including premiums for sustainability is important I think that with the millage in place for affordability um The increased development on its in itself will allow us to help Advance our affordability goals affordable housing goals but there's no way to it's very expensive and sometimes impossible to retroactively go back and change those buildings out to become sustainable buildings so I think we want to make sure that they get built right the first time if we have or at least incentivize them being billed right the first time so I would strongly encourage us to to maintain at least the sustainability premium there I am I will be interested to see at some point more on the sort of the information from comparable communities in terms of the development that those communities have gotten in their downtowns um if there are similar University type communities are they seeing um more dense density and more diverse typology of development in their downtowns um without premiums I would think that there is often times in successful downtowns especially in University that it would be um a there would be more likelihood that we would see student development and high-end housing um and so you know if there are other downtowns that are getting a diverse array of of of types of housing in their downtowns then I do think that is we should be studying why that's the case but my understanding is that the financing right now really pushes um the development of of student housing and obviously the the fact that the university hasn't built enough housing for for a long time also contributes to this issue so um I'll stop okay thank you Mike go ahead please well first of all thank you for this presentation um this is my first time uh hearing about the premiums and I'm I'm learning a lot um it's this is very interesting um I agree with uh council member Briggs I think it would be a mistake to remove the premiums altogether um a couple thoughts there um I do like the smaller menu uh Suite of options um I think affordable housing and sustainable housing um are priorities I know that The Pedestrian friendly feature premiums have not been utilized as much but I also think it would be a mistake to lose those um you mentioned Nicholas arcade um you know that I think is so attractive it was it's ubiquitous it's a staple um and um you know people come from all over to utilized and experience you know that and other features similar so those are some overarching thoughts um another thought I had is that um you had mentioned that you were noticing these trends that the premiums weren't being utilized um even before the pandemic onset I also wonder if you know the last couple years of um you know increased inflation uh prices uh supply chain issues Workforce Development and just Force availability issues um are kind of um a part of why maybe we haven't seen as much utilization of these things um I also agree with uh commissioner overpack I would love to see more sticks more enforcement um you know requirements or mandates if we are precluded by state laws um I'm wondering if there are maybe other incentives we could package repair with premiums um to make them more attractive someone had mentioned the uh millages that have been passed around housing we also recently passed a climate millage so there's you know new funding pots available um that maybe could be paired with premium so it's not just incentivizing you know an increased floor area um Ratio or you know being able to build taller but just straight up getting incentivized financially um you know to do things the right way there's also you know new pockets of money available from the inflation reduction act and other uh Federal funding sources so I'm actually just brainstorming out loud or wondering out loud if maybe you know direct Financial incentives could be um an option paired with premiums in light of our limitations around sticks enforcements you know our City's ability or political will to pass a ordinance Banning you know gas in buildings things like that um see I had another thought but I just lost it so I'm going to step back and let Alex step up or folks reflect on that thank you thanks again I didn't thank you guys for answering my last questions but yeah thank you um also Wanna Give My support to not getting rid of the sustainability premiums so it sounds like that's our main carrot and we don't really have sticks right now so not be too keen on just getting rid of that but it's kind of separately I think just out of my background as like a recent student and still being highly involved in student housing stuff I think it could be a good idea to consider maybe extending the premiums to student neighborhoods um for affordability at least um because as it is I don't think student developers student housing developers can get access to affordable housing millage funds um that gets directed to non-students generally but as we said like a lot of this development that's happening is happening at high-end housing and like student housing and my personal experience I think this student housing that's happening is high-end student housing that's not accessible to most people so I think it would be really important for our affordability goals if we tried to somehow assist with the development of affordable student housing where maybe in student neighborhoods we collect fees in lieu of affordable housing units that can be directed towards affordable student housing developers or something I know that's kind of separate from the energy commission but that is the thoughts so thank you again okay thank you uh Carolina see you've got a hand up the um so I'm assuming all this is based on new construction am I correct is this all based on new construction that is correct okay not like retro if it's not remodels okay all right is there a trend is there a trend um like in in um occupancy right now is it did you get any of that data as far as like the existing housing right now downtown uh like whether or not all the units are filled yes um I do not have that data right here Brett may know that answer but I do not know and I can check on that for you yeah basically because they're a big Demand right now for for housing or I mean is it being scooped up by some people and it's not you know like ownership and not and and it's vacant or or you know what is what's happening you know yeah I don't I don't have the I don't have the data at the ready but we can share um one of the inputs that went into this is the Downtown Development Authority actually recently conducted a market analysis of the downtown and so I think they do have some of that data in there so after this um I can get this to Joe and he can share it with with the group after this meeting if you have any questions but I can say just generally the Ann Arbor is um that report talks about the need to bring more residents downtown to support downtown um post covid Ann Arbor is not unique in that our office market and the downtown is really really changing in a big way we have um we already have some Office Buildings now that are likely in the I think they're actually in the process of converting to residential uses one is the Ashley Muse or the the former DTE site just south of the gas station on Main Street um the office Market is uh if I had to guess it's never going to come back the way it was and so one of the ways that we are going to have to find a new balance for our downtown is have enough residents in proximate to the restaurants and services downtown to help overcome some of that loss in daytime and other hours office track traffic so generally speaking there's a speaking from a sort of policy perspective we have a demand for housing in our downtown in order to help our downtown evolve um but I think your question was sort of more of like a snapshot of the market there are other trends that are happening things like short-term rentals and the like are starting to have impacts on our housing market as well so I can get that report to you that has a little bit of higher grain detail on some of that those points because I think those are some of the things that might be taken into consideration uh for for the either the premiums or for um the sustainability so for example sustainability and pedestrianism encouraging small grocery stores so people can obtain food easily within within the region is something that might incentivize some people who who are the kind of people who don't want to own vehicles and they're not necessarily interested in having a home with a yard and they like the downtown life and so it helps it attracts those kinds of people if they know that there are gonna you know there's gonna be a grocery store within you know three or four blocks or right so those are some of the things that I think would make it more appealing as far as features and so in terms of my feedback with regards to the small event options a you know the two options a small menu and then no premiums I also agree that premiums should be maintained and you know the trick is to figure out which ones are the most appealing um yeah so if it's just all about new development you know and you're saying that there are conversions from Office Space to dwelling space it seems to me that the office space would be there would be more dwellings that fit in a and and like one individual office area could have multiple dwelling units in it that's my assumption in terms of like the design of of an office space that would be converted so how do you how do you build in Energy Efficiency for that conversion how do you incentivize Energy Efficiency for that conversion well then and again to go back conversion is really is really not new construction conversion is coming in with a building permit so you don't in that case you're not you're not asking for a trade-off of Florida area so that's really more into um what I love the optimism of is the state law Frameworks being adopted in such a way that gives us some more tools yeah yeah okay thank you for that and I see Mike you thought of what you were uh thinking about before probably here yes so I wanted to ask about um bicyclists um I know uh specifically pedestrians were one of the premiums um our bicycle features part of that are they built into like lead certification within buildings and so they're already covered or is that not part of the premium suite of options at this point it's actually not part of our premium options we require uh bicycle parking so we we have a pretty extensive bicycle parking requirement just like we used to have automobile parking requirements um they're broken into different categories um Class A B and C that ranges from uh interior protected secured which is type A B is covered but outside and then C is uh you know think a hoop on the sidewalk um the most exposed um I can tell you A lot of times and one way I do see bicycle infrastructure morphing is our Planning Commission uh has become much more attuned to the realization of those that is if you're providing 50 interior type A spaces in a bike bike room and your development but it's a grade down the parking ramp from the sidewalk um our Planning Commission is getting a lot more attuned to no for the to really be successful it's got to be accessible it's got to be accurate it's got to have ideally almost an exterior entrance instead of some Maze of hallways that you have to navigate in order to get your bike to so um right now no premium specific to that we do have bike parking requirements but it's definitely something that could be considered if we wanted to expand the menu of options or goals oh thank you I wasn't aware but that makes sense and you know a mandate or requirement is stronger than an incentive so um that makes sense in his music to my ears um the other thought I had is around the existing buildings conversation um are there limitations on premiums like extending to retrofits of buildings adding features like this is that something that we could consider it it can happen now like if you want to modify a building to add floor area um that's how we're going to evaluate it so say that office conversion I mentioned and they wanted to add add floor area to it um we would go through a similar exercise to say okay what's what's permissible what can you achieve with premiums what premiums have you previously provided and what are you going to provide I can tell you in buildings of the scale though it's really rare to add a story to a eight-story building um it tends to be conversion of those uses we do get some of those on the smaller scale you've seen some of that particularly downtown in our historic district where you might be purchasing a loft or something on top of a two or three story historic building but by and large we don't get much in additions to larger scale buildings they tend to be new construction or more modest that makes sense and um you know I'm thinking just out loud maybe that's another place where the incentives uh Financial incentives directly versus a premium for you know floor space would be more appropriate yeah definitely taking notes of uh incentives I think there's a lot of good discussion one thing I just want to throw out there is that it's not unprecedented um we have one of the ways that the city has used that model is we've used Brownfield Redevelopment Financial incentives to basically buy some of the things that we're interested in um we can't use those dollars under state law to um uh Buy electrification of a building but we can pay for public infrastructure that might be supporting the project at an equivalent cost to what the Delta is for that developer to say I'm willing to go to a fully electric development in this scenario to take advantage of long-term grid Improvement and so we have done that with both affordable housing and sustainability sustainability so I think your idea is about looking for other incentives to bring to those kind of conversations of really logical thing to evaluate perfect thanks Brett I really appreciate that and I'm learning quite a lot in this conversation so I did go ahead and switch to our last slide here which we've already kind of dived into some discussion of other other incentives or other ideas um so I've gotten a lot of good feedback from you all tonight I appreciate this discussion very much I think this helps us as we're thinking about it it will help us as we go back to the Planning Commission uh to further this discussion but is there anything else that anybody wants to share other incentive ideas other questions that you have before we wrap this up remembering one of the slides that you showed was the map of the downtown area and it had some green Parcels that if I remember correctly those are the as yet to be developed Parcels am I correct correct okay all right so I just one of my questions has to do with um what what is there is there like any any um you know proposed activity for those Parcels at this time that that is they're being you know like in in interest you know in the city is like hearing from those Property Owners or or could those those areas possibly be an area for incentivizing development in some way utilizing the input from like a conversation like we're having tonight um or other further explorations so yeah I'm going to defer to Brett for the interest question go ahead sure yeah so part of that map is that map I think was frankly eye-opening to me I knew the regulatory framework that premiums don't apply to sites that touch a floodplain or sites that are in the historic district and so when you look at that app and Paul I don't know if it's possible to just go back to that yeah I sure can um it's a pretty you know it's a pretty modest subset of the overall downtown districts right so all of that forgive my colorblindness uh brownish reddish peaches uh area those are not eligible because they are um they meet one of those criteria right and so you're already starting with the green and then as Paul indicated those hashed areas are projects that have been developed in the last 15 years that's kind of an arbitrary number to say that it's unlikely that those are probably going to undertake any significant Redevelopment in the near term so one of the things that could happen as part of this is um that map could change there's nothing to say that we couldn't open up premiums to properties that are in the historic district two properties that touch a floodplain that doesn't negate those regulations you still need to have your project approved by the historic district commission to make sure it meets those standards it still has to comply with building code and floodplain requirements to make sure that we're not adversely impacting float storage but that is one question as far as interest um we do have a lot of product we do have a handful of projects right now that are exploring different aspects of it um uh some I think frankly are very intentionally kind of slow rolling to see where this premium conversation lands because keep in mind that whatever project we approve has to meet the requirements on the books at that time so if you are in your concept phasing right now of some project and we change those regulations mid-stream that's a pretty significant change to your project and so um that's why we're trying to move you know to get feedback but also move expeditiously to make some conclusions about this so some projects are in that mode other projects I think are moving forward they tend to be um smaller scale or hotels that often don't need that much premium uh to achieve what they're looking for so um so it's a little bit of everything I think the market in some ways is I think somebody mentioned it um maybe it was you Mike there's a lot of factors that make it hard to develop right now um interest rates construction costs um coming out of the pandemic I I would say that I was cautious about this endeavor because of a lot of those reasons but we are starting to see development happen elsewhere in the city other communities are experiencing development and so um as much as I was involved in those 2019 premiums and I wish we had nailed it I don't think we did um I think that as time elapses and we evolve out of the pandemic we're still our regulatory framework is not quite right we're not getting the product and the quantity of product that I think that we desire um and you know I think just a good way to think about that we had some conversations about pedestrian amenities and I think those are really unique spaces when they're successful and at the same time every time we can get a hundred more units downtown compared to 100 units somewhere that is incredibly good for multimodal transportation um even if there are nothing there are no pedestrian amenities on that site just by the sheer um fact that it's happening within in this map opens up so many opportunities for the tenants residents workers at that location so um so sorry long-winded planners we tend to do it but there are interest and Parcels I think some are going to move forward regardless because they're not really going to be relying on particularly the residential premiums um and then some I think are in a bit of a holding pattern and frankly a lot of what's Happening Now is we're getting a lot of projects happening outside of this boundary um because of opportunities because Real Estate Value um and they're probably some property owners are frankly just not waiting for the city to complete its comprehensive planning process and its reconciliation of some of these regulations thanks Brett uh council member Briggs I see you've got your hand up again yeah just going to your um last this question around other incentives besides density um for the um councilmember dish and I've been having conversations with planning but I just wanted to make sure that I shared that kind of some of the feedback with this group as well obviously energy commission environmental commission has encouraged Council to pass an incentives resolution which we did I think at our last council meeting so this is something that um that is being considered by the city um and by planning staff in terms of you know what other incentives um could we be using but in the conversations that we've been having with um developers that are doing Green Building one of the things that's come risen to the surface of being the biggest incentive that we could look at is our impact fees in terms of having to upgrade infrastructure off-site so for buildings that are doing um that are really embracing sustainability and doing passive building and are actually using less water um you know our requirements to upgrade the um the size of the um the water main and the water main within the right-of-way as well is of course a really large cost that's a really large cost for all developments and that might be a way to incentivize development developments that are you know not even thinking about Green Building to consider um that up front as well so I think that's something that we need to seriously consider um as we go through this process obviously the longer it takes to go through the development process the more expensive it is and for developers that are trying to do sustainability work those costs are they're already potentially taking on additional costs um to do that work so I think it's obviously beneficial for us to to make sure that we're we're doing everything we can to streamline the processes um that is something we're hearing from from green builders as well um and it certainly helps us achieve our sustainability goals um the ability to to use Office of sustainability in the kind of concierge service Concepts to be able to provide more technical guidance both for the financial incentives um that I think Mike was mentioning earlier as well as um just um you know any other sort of guidance that can be provided I think may help um may be useful as well for folks that are for developers that are considering this I think that's a minor incentive but it's it's certainly better to have help than not have help um and then I'm trying to think of what the other big one that came up um surprisingly even though I think we don't think of our fee structure as necessarily being um something that's going to help you know um you know some of the fees are relatively small I mean there's collectively that we have it's quite expensive to develop in the city but some of those initial fees for development um if we find ways to waive them what I'm hearing from at least the smaller developers is that those um it would be very very helpful um so we may be wanting to take a look at our our millage dollars there um or you know and see what we might be able to do because I'm hearing that even a couple thousand dollars here and there would actually make a big big impact um early on in project development and then just consistency in terms of feedback that we provide throughout the throughout the process to developers so that [Music] um what they hear at each stage of the game that that doesn't change um because especially when you're doing sustainability work that can be that can be really impactful okay thank you that was all very good input I appreciate that well um yep uh Mike I see you got your hand up all right one more thought and I'm just playing Devil's Advocate because you know I don't think anybody has spoken up in support of removing the premiums altogether one of the two options presented tonight um would there be benefits to that are there things we should be thinking about in that regard that we're not like I'm guessing it would save you know City staffers time and it you know simplifies complexity around calculating premiums and stuff like that but um are there benefits other than that that we should be considering around that option so the main benefit there would be that um the floor area ratio would just be automatically increased um so they would not have to um uh you know the complexity issue is certainly part of that but it just removes the barriers to building more density in the area so that's kind of the key in that in that aspect got it thank you hmm well um as we complete this discussion I would like uh you to please be in communication with us um Brett um through Joe um or whatever um communication uh in terms of if there's other specific input you would like from us things you'd like to us to look into that we would be more than happy to contribute um this has been a really fascinating conversation and um yeah as far as like as council member Briggs was saying I think really looking at the you know the infrastructural costs you know that are required in order for um you know the sustainability element to the design process is really you know so they can do utilities the the electric utilities the the water utilities Wastewater utilities and how we can if there's a way to possibly offset some of the those costs with um with these developments that's that could really um help move the needle is there anything else you'd like to share with us well I just thank you thank you um thanks to Paul for uh running through this and thank you for your time just uh to your we will happy to keep you posted I wanted to give you just a quick next steps uh in addition to talking to the energy commissioner we're also talking to the renters commission we're also talking to the Downtown Development Authority um we're also talking to the development Community we're talking to the affordable housing uh uh development community and Advocates um we're going to be aggregating all that information and then ultimately um Carlo Workman is going to be helping us craft some sort of directions or options to pursue as modifications then those will go through um a very typical um public discourse both at the Planning Commission and ultimately to the city council uh the city council being the body that can uh the only ones that have the ability to make any changes so um but uh to your point hat we will definitely keep you and all those words prized with it and if you think of any other feedback feel free to send them on um joke and get them to me or you can send them directly to me or when in doubt uh planning at a2gov.org is a great place to just always download any thoughts you have letting land use and thank you so much you didn't quite keep me long enough to get me out of my Planning Commission meeting but you got me late to it so thank you well and thank you all for having us uh and letting me present and Brett thanks for uh jumping in and helping out with the presentation there and uh we'll look forward to providing additional feedback and hearing more feedback from you mom so thank you good luck with your election of officers thank you thank you well that segues us into our next item on the agenda tonight and I'm going to ask Joe to take it from here sure um so one just wanted to offer a couple sets of options um as you can undoubtedly tell we are down a few members tonight um of the members we are down I'll note that two of them specifically have reached out to me about their interest in running for chair um I do have prepared remarks for them so I can read those off um also one of the other members who's not here today is expressed interest in the vice chair position um however it was a late conflict that came up so I don't necessarily have prepared remarks for them but I can again mention who that is um so um I will leave the options too of one we can either just you know go through those remarks in addition to anyone else who is present who would be interested in running um in you know run the election as is we do have a quorum we are able to do that and vote on it um if that is of Interest the other option would be um postponing one more month until we actually have all the people here who are interested in running um um either option is acceptable based on what you are all interested in um so wanted to leave that to you I I would like to um entertain this as um continue with this as a as a motion we can vote on whether to vote tonight or or to vote at the next meeting I have to hold the election the officer election at the next meeting and um would anyone like to present this as a motion whether to have the officer elections during tonight's meeting versus um next meeting you're on mute still commissioner Peck I bet you knew what I said uh I just didn't say very very articulately uh or loudly but I'd like to move that we have the election at our next meeting assuming we hope there'll be a bigger uh turnout of members any seconds sure I'll second that all right so we have a second is there any discussion here that we'd like to have before we have a vote council member redina I will just acknowledge that I believe I will be absent from our next meeting so um I just want to throw that out there that I I don't believe that I will be here okay thank you for letting us know anybody else the only thing only suggestion I would have is since there's not that many folks who are it might be useful just to hear the statements if if there was if it seemed logical there might be some benefit in just it if it didn't feel like there was going to be um much um disagreement it might be beneficial to vote in vote tonight so that those members could start as chair and vice chair next meeting so I'm not quite sure what the statements are I know I've kind of emailed with you Joe about this and it sounded like there might have been kind of a a logical way this might fall out and so I just thought that we might want to entertain that as an option I'm okay with that so could we yes my motion until after we've heard the uh statements so as part of the discussion we can we can entertain the the statements sure I can share those off here uh songs that actually pull things up um so yeah just just to note before I read the statements themselves of who's expressed interest so far to me um and then you know at this point obviously if anyone else here has interest um feel free to speak up and you know share what you would like to share as well um I've heard from both uh Claire McKenna and Gabriel harp have expressed interest in running for chair and um also as Rob and last meeting Smith is interested in Vice chair um so just and also like in terms of order if for those seeking appointment to chair if they were not elected chair would also be interested in Vice chair at that point in time um so just to first read off um Gabriel's statement um Gabriel noted um having considered the need for someone to step into the chair role I would be happy to take it on if elected I'd be Keen to work um with Joe other OSI staff city council members and the vice chair or chair to organize the agendas conduct the meetings help prioritize and clarify issues and work together with all of the Commissioners I'm encouraged by the range and relevance of issues that the energy commission is taking on to help advise City Council Members I'd enthusiastically work to make our meetings as valuable as possible for Ann Arbor residents City Council Members OSI staff and fellow commissioners um for Claire's portion um Claire stated I am seeking election as the chair of energy Commission because I enjoy the engagement with Civic process and I have a vision for how our group can be best or best be of service to the Ann Arbor city council and the citizens as a PhD student studying residential energy affordability and the clean heating transition in Washtenaw County with a background in professional engineering I can share my expertise in local network and energy and Equity fields to create impactful agendas and guide meaningful conversation I believe thoughtful deliberation on the energy related issues facing Ann Arbor can support city council while both educating ourselves and engaging the public as the commission chair I would like to expand our work in a way that can incorporate more voices representative of a diversity of positions across energy affordability utility response to extreme weather home and business technology transition to emissions free Fuel and more um and then as noted um commissioner Smith uh had a late conflict come up so I don't have any prepared remarks for that uh interest in the vice chair position but um commissioner Smith spoke last meeting about that as well so that is all that I have at this moment and we'll turn it back over for discussion on how you all feel about those remarks and how that impacts the consideration of voting in guys um customary at all to sort of to see resumes CVS in this process we haven't in the past okay council member Briggs I was when I originally there had only been kind of uh before sharesha had said she was interested in Vice chair I the last email I had seen was that you know Claire was they're both interested and you know gave its other you know I'm fine with being Vice chair and so to me at that point it made sense to be like you know um it would kind of play out naturally um in that respect um so um Travis I don't know if you were about to chime in yeah I mean that that was that was kind of where my head was at too I know that with the the addition of a person um it potentially puts charisha at a disadvantage in a in a vice chair uh election not having a statement read um I will personally say I mean that this is not a a common intent game at all I think actually all three of them are quite wonderful um Claire is one of the people that that I thought would make a great chair for this group and so that that was kind of where my headspace was at as well when I heard that he would be interested in the vice chair position um but you know I don't know how folks feel I I would actually be comfortable you know nominating Claire tonight and and potentially having a chair position and then a conversation about Vice chair at the next meeting and that at least allows you know that person if if that's the direction of the body um to to begin working on the next agenda with Joe and all those things and kind of hit the ground running um and even be able to to have that Converse leave that conversation at the next meeting um but that was just kind of my thought as well as I was thinking about it when just the two of them were interested commissioner Berkowitz I council member radino said it better than I ever could have I'm in complete agreement um I would feel comfortable um voting on a chair tonight and tabling the vice chair vote until our next meeting um I'm convinced by um the content of uh commissioner McKenna's prepared statements and I think would be a natural fit for the chair would allow us to hit the ground running I also just realized I will not be present at our next commission meeting uh so I'm uh council member Idina thank you for mentioning that so I checked my own calendar as well so following Roberts is there are there any other comments okay having none um following Robert's Rules of Order we need to complete this motion which is to hold elections and we did not specify the assumption is for both positions so we need to complete this one and then if we want to present another motion to vote for one of the positions and not the other position then we will do that does everyone understand what I'm proposing okay yeah and all right so council member Briggs I would just like to propose an amendment that motion that's on the floor to specify that um we're postponing we're having the election for the next uh meeting would be for vice chair only um so I would propose to amend this to um postponing to the next meeting to vote for vice chair is there I'll second it okay all right so all in favor of uh electing the position of chair tonight and postponing the election for the vice chair to our July meeting say um I I opposed not opposed motion passes Okay so Let's uh begin the election so um all in favor of uh electing yes go ahead councilmember Regina I was just gonna say I I would move to nominate commissioner McKenna for chair hi second okay uh so all in favor of um Claire McKenna being chair energy commission Chair say aye all right hi all opposed okay motion passes and commissioner Claire mccanna is now the chair for the Ann Arbor energy commission congratulations Claire next month we will have the election for the vice chair and we'll be able to listen uh more to Gabriel and Charisse and tell us about um their interest and how they will bring value to the role all right Joe yeah just to establish like I'll I'll reach out to Claire and make sure we got all that um and then just a point of you know open meetings act stuff uh please do not discuss um your potent you know with others potentially Who You'd Be voting for for the vice chair um position um you know if you potentially have interest in yourself running feel free to you know still consider that and nominate at the uh next meeting but again please uh outside of the meeting do not discuss with others in the commission uh who you might be interested in voting for who they might be interested in voting for and all of those things just to make sure we're okay on that end yeah and I will I will communicate with Claire and get things um all set up on that end so thank you everyone I think that was a really great discussion we did very very well um I am thrilled for our next season our next term moving on to our next topic a20 year three are you ready Joe I suppose let me actually pull it up um and I will try to not make this very long and as not boring as possible um so I will share uh a screen okay um so I am just sharing the report in general of a20 at year three um I'm not gonna extensively go through this I'm not going to read every single line I'm mainly just going to focus on a couple of some of the um energy related things is this is the energy commission so just sharing broadly the things that are applicable to us some of the things we've discussed some of the things we might not have discussed but have been happening um and just kind of going through that so again I won't I won't necessarily go through everything in here um so I encourage you if you know there's plenty of great things that are not energy related that are helping us Advance um our our carbon neutrality goals so I encourage you to check out the rest um at your at your convenience if interested um so again just going through the generally the order of um of the plan itself so starting with strategy one which is moving towards um 100 renewable energy um in the past year and again this is um you know it's based roughly fiscal year so July to June um so we have officially installed over four megawatts of rooftop solar through our solarize program um this represents uh a total of 540 residential installations and um just a reminder that not everyone who necessarily participates it's in a in the initial program uh install solar so it also results in a number of thousands of residents educated and engaged around um you know energy production electrification and energy waste reduction um during this year we also launched a new commercial solar program in partnership with the 2030 District to incentivize commercial solar in Washington County so this is a similar model to uh solarize and on the residential scale but this is focusing specifically on commercial buildings um as many of you are here for uh we have commissioned the energy options analysis determining the financial viability of the Bose sustainable energy utility traditional municipalization and other options for meeting our community-wide renewable energy goals uh with the report coming back later this year which we will talk about uh once that is ready um as well as we've also also secured 2.5 million in federal support to advance solar and battery storage installations on critical City facilities and we've also released a request for proposals to have a firm design and install these systems um moving a little bit to City facilities uh We've executed a contract for nearly one megawatt of solar at various Parks facilities across town and those installations are currently underway and should be completed soon um we've selected vendors for the installation of an additional three megawatts of solar on various Municipal sites uh which include the uh wheeler service center waste water and wastewater treatment plant and the municipal airport with construction set to begin later this year um relatedly we also released a request for proposals in tandem with the University of Michigan which would add an additional one megawatt of solar to City facilities in upwards of 20 megawatts at University sites further demonstrating collaboration with the university on some of our shared carbon neutrality goals and we also support it and continue to support geothermal studies and Analysis at two future Ann Arbor Housing Commission sites um moving into strategy two which is our electrification goal switching from fossil fuels to Electric which can then you know be powered by the renewable energy in strategy one um we have designed and are currently in the pilot phase of a home energy advisor service um somebody if this was originally called the energy concierge slightly transitioning the name um to the energy advisor we're currently piloting that with our partners Elevate and Eco works and this will help assist residents home electrification including just go you know how to go through the process determining what you need technical advice working with contractors getting incentives rebates things like that um and that'll be I think we've mentioned before we'll have a report due at the end of this month time to digest and then we'll be uh we'll we'll be talking about that at some point soon um in August we held the first annual electrification Expo which was um you can see in one of these pictures here um was a uh brought in a bunch of contractors who do electrification work and connected them with residents who are interested in electronic their homes uh we had around 25 we had 25 vendors and around 450 attendees to learn there um and we'll be having another one of these um upcoming or this upcoming August um continued on with contractor um we continued our education and engagement with contractors and uh collaboration with Michigan saves the state's Green Bank we now have 22 contractors who have achieved their electrification badge which demonstrates that they have knowledge of electrification Technologies and working in homes with them uh to help give people a better sense of you know contractors who are going to be doing this kind of work and are familiar with it um we also as we I think we discussed our last meeting or the meeting before we won a planning Grant from the U.S department of energy to design a district geothermal Loop in the Bryant neighborhood um relevant to our discussion a bit on on planning we had we've also created a A200 sustainability review for new buildings which is part of the city's uh planning process so every new uh plan review go undergoes that sustainability review as part of it um we received a grant to install the city's first curbside EV Chargers uh which we're working to install by fall of this year um and then on fleet side we've installed or we introduced the first heavy electric truck into the city fleet this is a fully electric bucket truck and it is currently being used by signs and signals um for the light Fleet we've reached 20 electric um and this includes having our first electric pickups and vans that are part of the fleet um we've also been working with our local Electrical Workers unions on electrification Readiness um including they have a campaign called the Futures electric where they have a series of uh informational videos that kind of help people know what's involved in upgrading homes for electrification um and things on different appliances and vehicles um so if you're interested in that encourage you to check those out um and we also just recently had a convening with a bunch of contractors across multiple disciplines uh to kind of talk about you know what they're what they're seeing in the field discussing misconceptions around electrification promoting um our city electrician programs and resources and uh collecting feedback on some of our uh upcoming rebate programs to better figure out how we can get best practices for increasing electrification through our collaboration with contractors moving into strategy three which is a Energy Efficiency of our buildings um this work continues to be both incredibly important but also one of the less glamorous ones of you know you see solar panels heat pumps that's always fun but then talking about insulation um things like that can be hard to generate excitement sometimes even though they uh see great benefits um some of the things here uh we did a we did a project where we provided 300 000 in Grants to some local affordable housing providers to implement Energy Efficiency improvements in the homes and dwellings of individuals with lower incomes um we completed our Aging in place efficiency pilot uh which was where we completed Energy Efficiency and aging in place retrofits in the homes of 17 older um older income qualified adults which helped stabilize housing offset cost of Falls and displacement reduced energy burdens and we saw a total of 45 around forty five thousand dollars in utility cost saves plus a reduction of 113 metric tons of carbon emissions that was the completion of the pilot we're currently seeking funding to continue that program um we began decarbonization audits with a local engineering team at four municipal buildings with the goal of fully decarbonizing those buildings using the results of those audits by 2025.

you ready guys we'll go ahead and call the meeting to order it's 5 32 p.m today's date is Tuesday June 13 2023. turn it over to Mr sabala for roll call all those present why why sorry Sylvia Hendrix Elementary yeah Kathleen Vance okay if you'll please stand and join me in the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberties thank you number four is our routine business letter A's approval of the June 13 2023 board meeting agenda do I hear a motion to approve are there any changes from the board on the agenda I'll go ahead and make the motion if we don't have any changes it's a motion to approve the agenda as is please tell me second all those in favor of motion Juan bodies letter B is our approval of May 31st 2023 Special Report meeting minutes uh governing board of it pleases you let's go ahead and approve May 30th to May 25th May 9th and may sorry May 9th public hearing it may not regular board meeting minutes as one a motion to approve if there are no objections second second by Miss eleme so we're doing all of them the 31st 30th 25th 29th and 9th oh okay I have a motion by myself second by myself to approve the minutes all those in favor aye motion carries letter three is our call to the audience there was no call the audience this evening for the record there are no call to the audience we'll move on with our agenda number five is there information items letter as the barbecue Unified School District students of the month Mr Diaz let's cook them jokes everyone um a little bit more is this good enough I'm used to the old system so I'm excited to try this new one all right uh president members of the company board members of the community it's always a pleasure to be to start is this segment for our governor board meeting at this point may I please have my first principle from Dr honorary yes please let's give her hand all right good evening president buendia governing board members superintendent Diaz I don't see many of my students but if you're here please come up Miguel Harvey I can read his um he is our Pre-K from our third grade our third sorry three-year-old class uh Miguel has made a lot of progress since the beginning of the year he is interacting with other students he knows all of his shapes and colors and recognizes classmates names and what letter their names begins with it has been a pleasure having Miguel in their classroom Miss Vega is very proud of Miguel um and he doesn't know what he wants to be when he grows up yet he's only three all right for kindergarten from Mrs Health's class she is from the house of Amistad Gabrielle hilawa [Applause] [Music] so Gabrielle faced many challenges when she moved to a new schooling culture but she was able to work through the changes and became a successful student Gabrielle is reading at an R4 level which is second quarter of first grade so she is above her reading level she is excellent in math and writing she follows the school rules and is a good friend to everyone when Gabrielle grows up she wants to be a doctor or a veterinarian for first grade is Kylie Scott here second grade Kevin wendia from the kitchen for third grade is Gavin Mis Toro and then for our specials is Elijah Harvey I'll turn it over to intermediate principal Miss Begay Lewis good evening I don't think I have my students here is Angelina here oh she was for fourth grade and for fifth grade Branson Acosta and for sixth grade Silas Alvarez Cruz [Applause] and for specials is Esther Gomez so for intermediate students if you are listening online congratulations we are very proud of you and we will have your award waiting for you when school starts in July [Applause] good evening everyone I think some of our students are here but I don't know your names and your faces yet so cool get started seventh grade Michaela Wilson yeah read it or go to the next thing okay so for the um the seventh grade team names Michaela Wilson is the May student of the month Michaela is the daughter of Brenna Wilson her home Village is sells and her home district is sales District she is a good student with excellent attendance Michaela's favorite class is math her favorite teacher is Mr Carlos because he is always there to help after graduating from Babu kiburi secondary Michaela plans on going to college at the University of Arizona go Wildcats bear down her current goals are to focus on improving herself and doing well at school one person Michaela greatly admires is her sister abrielle Wilson because abrielle is always there to take care of others keep up the good work Michaela for eighth grade we have amencio Enos no the eighth grade team names amensio Enos student of the month for May Amen to is the son of Marlo and Ken Enos he lives in cells in his home district is hikawan district amensio is a strong student with excellent attendance he is an athlete he played baseball for the babo kivri cougars the Cougars had a perfect season and won the championship he has no favorite class and he likes all of his teachers equally amensio is a musician and plays both the piano and the drums after graduating from Babu kiburi secondary amencia plans on going to college currently his career plans are open keep up the good work amencio and keep pushing to learn and grow as a student we can't wait to see what all you accomplished next year [Applause] ninth grade we have star Ambrose [Applause] star Ambrose is the 9th grade student of the month for May star is the daughter of Nettie Stevens and Mario Ambrose her Village her home Village is sells in her home district is sales District she is a strong student with above average attendance star is also an athlete playing softball for the lady Warriors her favorite class is waila with Mr Enriquez after graduating from Babu kiburi secondary she plans on going to college her career goals are open at the moment but she wants to travel and see the world one person she admires is her mom Nettie Stevens star looks up to her because she helped start with her work and encourages her to do her best congratulations star we're very proud of you come on family and you want a heart thumbs up number one yeah shh altruism there is one [Applause] our 10th grade student of the month is Samina Enos do we have Samina here Samina Enos is a 10th grade student of the month for me Samina is the daughter of Marlo and Ken Enos she lives and sells in her home district is hikowan District Sabina is a strong student with excellent attendance she has two favorite classes this year wilo with Mr Enriquez and audiovisual with Miss Lopez and Miss casares Samina is multi-talented and enjoys making music with different instruments like drums accordion and guitar she also likes to create visual stories using stop-motion animation after graduating from Babu kivari secondary she plans on going to college to pursue her goal of becoming a filmmaker if she could she would make the world a better place through her animation and art you are doing a wonderful job Samina 11th grade we have Erica Leonard Erica Leonard is the 11th grade student of the month for May she is the daughter of Victoria Ramon her home Village is south kamalik and her home district is while kiwuk Erica is a good student with excellent attendance she is also an athlete playing softball for the lady Warriors her favorite class is agriculture with Mr Davila and she likes all teachers equally after graduation Erica plans on attending tocc her current career goals are to have her own business if she could she would make the world a better place by spreading kindness congratulations Erica we are very proud of you [Applause] finally lilas listen lylis litson is the 12th grade student of the month for may he is the son of the late Del Jean and Irvin Crawford his Guardian is Raven Nays Lila's home Village is covered Wells and his home district is guachi District he is a good student with excellent attendance lilas is a musician and plays music to keep the family tradition alive unsurprisingly his favorite class is music with his wife with Mr Enriquez his favorite teacher is Mr Coulson because he brings snacks and water and always has time to help out lilas graduated a few weeks ago on May 24th his current plan is to work at Deno music in Casa Grande and he is considering going to college lilas would like to thank his family and all the teachers and staff who have helped him to be successful across the years we are so very proud of you Lila's congratulations and if you are listening at home we will have these awards for you at the secondary campus because I'd like to ask Mr Fox to come on up [Applause] [Music] okay good evening everybody um student of the month for us in May was difficult because we had 30 of them we recognized all our graduates and all our promotees as students of the month because many of them really work their selves very hard um but we are not going unrepresented we have two of them in front of us right now we have Vanessa Norris and Shane arvisio who are graduates so they're representing our campus for us [Applause] little commercial we have once again Nissan Lucas or an additional student okay our third grade student of the month is from the house of isabindi thank you hello um if I can have Gavin Mis Toro come up [Applause] Miss Tomball nominated Gavin Gavin is a leader in the classroom this year Gavin has encouraged others in his words in his own words and led by example he has also led us many times in a class team huddle Gavin was the leading goal scorer during the Risa soccer games Gavin tries his best at whatever he does congratulations Gavin and Grandma family come forward please and what do you want hard [Music] [Applause] foreign all of our students of the month a big hand we're very proud and congratulations for all of your hard work there we go uh thank you thank you so much everyone for joining us um again it's always a pleasure to recognize and to celebrate the accomplished all of our students of the month thank you so much for joining us this evening we appreciate you guys with that we'll go ahead and move on to letter B with our barbecue Unified School District Kim duck award president mundia members of the board members of the community this is a very special award for members of the community and for students and staff depending on their accomplishments I do have a couple of him that uh him with the awards that I want to present and three of them are going to be in for staff members that have moved on and graduate not graduated have retired um and they're probably it's somewhere exciting because I don't see them here and enjoying their retirement already but nevertheless I would like to ask for your support in congratulate congratulating um Daniel health and the black says congratulations on your retirement and thank you for your four years of service for barbecue Unified School District can you please support me and let's give Mr Health a hand sick and a member of our family bubble kiwi family is for Arnold Anton congratulations on your retirement and thank you for your 22 years of service to barbecue Unified School District you will be missing we thank you from the bottom of our hearts thank you Mr Arnold for everything that you've done another member of our family that was the first phase in the last phase our students are as well as supporting their students um by keeping our grounds in in during the Summers as well uh helping um around around the district um Mr Vermont Francisco congratulations on your retirement and thank you for your 32 years of service to babukiri Unified School District can we please give them a big hand lots of blessings and thank him for all of the years of service in addition we do have the next recipients and I'm going to ask our governing board once again to the front uh so we can shake our hands to the next family so we can award the him issue not issue but give this um award so if you don't mind going to the front testing okay this is what I wrote so I will meet you in the front just as well this is a very special award and I want to use this moment to point out to the community um and and the parents our students and our family that we are stronger and we are much better working together um it is I want to use uh these as an example to show once again uh The Power of Love The Power of success the power of having a clear gold in mind the office of the superintendent and I turn off my computer sorry oh I was inspired already with my voice all right I'm just so excited the office of the superintendent is nominating the Norris our Visio family for exhibiting the value of him Doug and coming together as a family to support each other resulting in two students graduating this year Vanessa and Shane the combination of unconditional love from the family individual work ethics working with school staff and using difficult life experiences to better oneself are some of the traits that family as a whole has demonstrated this year to miss Norris thank you so much for advocating for your children for being part of the solution and taking advantage of the opportunities and programs available for your support to support your children your unconditional love and unconditional support was the perfect recipe for your children's success I am very proud of the work habits you have demonstrated this year allowing you both to share a dream a success and the understanding that you have what it takes to make that to make a difference in your own lives let's please give him a big round of applause [Applause] foreign pretty good oh Mr Diaz okay there's a lot to cover and I think especially in regards to the him that Gore um I don't want to get emotional I think it's important for for us to be able to help to not only celebrate um individuals like the help family well also been very very instrumental in in providing selfless passionate um service to our kids each of them doing it in their own level of capacity but in the professionalism that I think I've always seen from that family makes me very happy that he will stay and that they all stay and they all give us what they they do um Mr so thank you Mr Hill Mr Anton uh part of I think a lot of people's lives Arnold has been kind of a call it I don't know just the person you would always see at the high school um so thank you Arnold for the years and years of dedication and service and safety and thoughtfulness and kindness to all of our students throughout the years Mr Vernon Francisco I know that's a very long time to to really give as much as a person can to to not just an entity or an agency or a business or anything it really shows that you know we built we've come and we've done a lot as a school district and we're only barely on the very tip end of it as far as new board members here but I think Sylvia and Miss Ella you know have seen a lot as much as uh so I I think that that just speaks volumes of a person to be able to do that so thank you Mr Francisco um you can ask because I'm going to lose it go ahead okay I also wanted to add to that that um I think that the all all three of the retired Personnel for busd we're also there for our students I saw that in them especially I know I was still working for the school district when Arnold was no no I wasn't working for the school district but my children were going through my older children were going through the system and thank you Arnold for watching out for my son and for telling me what he was up to and so I thank you for that and so um and Vernon I think you you the work that you did on the campuses that you were placed at I think you uh both were all and all three of you were there for our students okay um to Tina and the kids I I just want to say I think what we're especially fighting for is for all of our community members all of our families to do exactly what you're doing for your kids I want you guys to be very understanding that even though it may seem hard or it may seem like you it may seem unfair at times but ultimately everything that that beautiful woman does for you is is because no one did that for her and no one did that for us we had to do it and scratch out of our own lives and our own heart to be able to push so I want you guys to be very proud to come from a very strong woman and I'm very proud that you're my family and very proud to see you guys to succeed and do everything that you have done um not only is it's just family but it's just an individual in this world is really difficult and your mom Shields you from a lot of very difficult things so just be very very understanding but I'm not saying anything to the degree that you don't already understand because I'm sure you do but I just want you guys to be very very grateful I'm grateful for you I'm grateful you're here I remember watching you be little babies and now you're you're graduated and you're going to do your own thing so thank you guys thank you Tina for really really honestly doing what we want all of our parents to do is just to fight for that education for our kids for their kids with us not against us I know that there's difficulties and there's always issues that have to be kind of cleared up and gotten through but ultimately that end result in that goal is what we want all of our students to be able to see and have and I want I can't wait to see what else you guys are going to do um so thank you guys thank you again president mundaya members of the board if you allow me um I I also want to encourage we have a lot of our parents right now um and I want every parent that is listening of members of the community um give us the opportunity to be part of the part of the solution um come and see us earlier the better if you start to see or as you notice as you sign in in your parent portal or when you stop and see um counselors or administrators um we can be part of the solution together and the sooner that we know the better Vernon Francisco I know him from way back when used to work for the Bureau of Indian Affairs then from there he went on to Santa Rosa boarding school Santa Rosa Ranch school and he worked there some more years then he started working for our school district and there's always out there on the field and every time when I go to school there is always also waiting and just working away and and I I admiring for that we're being out there in the hot sun and for Arnold and he's always there when we need him when we park our cars quite a way or come and get his cart and take us through where we need to go I know one time we had a potluck and uh and he um he had make fried bread and said oh Ella I really like your fried bread remember it's fried bread not pop over yeah so anyway I just like to congratulate both of the employees and um they were hard workers you know congratulations for you on your retirement enjoy your life thank you anyone else okay should we take a short break oh Square Miss Vance before we take a short break um I just want to say to Tina thank you for for everything that you've done for your children and the community um your children you really need to thank your mom because she's done a lot for you guys to keep you guys together as a family and that means a lot and to hear that you're graduating and and moving forward that's a good thing so there's a lot of loving in your family and you um you might not see it or notice it but as the community looks at you and is is here sharing this with you they they know it they see it so um thank you Tina and then also for Arnold oh Arnold ding Arnold is my classmate and he's already retiring stop it you still need to be at the school or no thank you for all the time that you spent with the children my children I have always looked up to you and your guidance and and just being there to um support them and guide them that really means a lot and for Vernon I know that um years before you I really tried to teach me how to speak Gotham and I always remember Thursday which is I think it's really but I'll get there and I enjoy your retirement you guys so um thank you for everything okay we'll go ahead and take a five minute break we'll come back pictures foreign all right we'll uh go ahead and call the meeting back to order it is 6 13 p.m I apologize for the delay um I'll move on this evening to letter C is the barbecue Unified School District governing board financial report from Miss arabico we just needed some suspense before Finance um president buendia governing board and Mr Mr Diaz I'm gonna go over the um Student Activities for me I don't think the Memo's up there but there's the um the breakdown of everything student clubs so as of May 31st 2023 the Student Activity account had deposits totaling three thousand eight hundred and five dollars and 10 cents and disbursements totaling 2 239.20 the elementary or primary student council had receipts totaling 63 dollars from Smencil sales and cookie dough sales and a disbursement of one thousand two hundred thirty nine dollars and twenty cents to pay for the invoice to the club's Choice fundraising fundraising for the cookie dough the intermediate stuco received a deposit for 448 dollars from the Star Wars Community event sales the Middle School stuco received a deposit of 165 dollars for food sales on May 23rd the high school student council received a deposit of 334 dollars from the babo Day event sales the class of 2024 had receipts totaling 436.50 from the Star Wars Community event sales the class of 25 received 270 dollars and the class of 26 received 220 dollars from the babo Day event sales the high school softball received a donation from Coach Jones of 53.60 to cover an invoice to purchase hoodies and the high school baseball team received a donation of a thousand dollars from the Desert Diamond Casino the 8th grade promotion account received 558 dollars from sales at the Star Wars Community Day event finally the high school yearbook received 257 dollars from shirt and picture sales and had a disbursement of a thousand dollars for an invoice to Christina Stan Standifer photography the ending balance of the Student Activity account on 531 was a hundred and six thousand twenty four dollars and forty eight cents the student auxiliary fund had deposits totaling 1945.29 the elementary received 1445.29 from Scholastic Book Fair sales and the high school received 500 from the return of the fiscal year 23 change fund the ending balance on 531.23 was 5 392.52 for the student auxiliary fund do I have any questions go ahead Miss Sylvia yeah oh it's wondering um I know that class of 2021 still has I thought that goes to statistical yes this Duco needs to hold a meeting to move that money in okay so we can't do anything with it until the students vote on um moving that money into the student council account so it's 21 and 22.

really social media okay call over here we go 501. all right let's religious time foreign approval of the agenda so that is a motion item I'll move to improve the agenda certainly just a second yes Mr mcgibbon yes with that we're going to take a recess till probably about six two talk about uh executive sessions thank you YouTube I won't be here I wouldn't be here [Music] thank you foreign [Music] thank you okay it is six o'clock and we almost resume the meeting and it is time to call the public hello so next is uh we need to approve the minutes from last and uh this is my fever yes yes all right now to earlier real stuff all right superintendent presentation hey good evening president member of the community and staff that are here tonight with us just some highlights that we will share with staff as well after our board meeting so that they can see um what we're presenting today we have our mission and vision as you've seen all year wanted to share some pictures of our academic support and enrichment program and we have 92 students attending 10 staff members field trip tomorrow will be to the international Wildlife Museum we will have a learning Expo Friday June 23rd from 9 to 11 for parents to come in and see the projects and the work that kids have done and we will serve veggies on that day and you can see here on the bottom left the kids are using their percussion sticks there's kindergartners there in the middle we have a classroom that looks like you're in outer space in the solar system and when and today they were they were making they had made the planets with clay and they actually um baked them and they were making necklaces of the solar system and then we have our third and fourth grade students collaborating to make a digital escape room that they're super excited about there's um there's the necklaces there on the left-hand side we have a lot of writing going on you can see there we've Incorporated art into the enrichment for all the grade levels so they really those are the middle school kids that were doing something and they've tie-dyed shirts they have actually um just done some very creative things in the art class as well so our character education program we we met at the state department had four approved character Ed building curriculum programs that we could choose from so as a leadership team we looked at the programs and we had to and again we applied for a ten thousand dollar matching Grant through Ade that we had been notified of yet but through leader in me they actually submitted our school as to receive additional funds from the Kern foundation so we did receive that and so the current Foundation I believe Greg do you remember if it's a total of thirty thousand dollars that they're gonna give us so this curriculum even though we're supposed to pay matching grants isn't going to cost us very much to implement um with the policy revision of ijj on textbook supplementary materials this is a program that does need to be posted for the 60 days like regular curriculum so um what I will do is after notifying you today of this program we will put it on our website we'll send out a mobile call with the link and you can all go to leadernme.org because it it's all online and it's the way they plan to use it is the teachers will do 15 minutes of character building a lesson three times a week but the training will happen for teachers it starts out with the The Leader in Me In terms of the adult and the mindset and there's a lot of focus on growth mindset which ties into Carol dewick's work in terms of I don't know how to do it yet how to model that motivation that perseverance so we're excited about that program and if you recall when our teachers did our rubric on school Improvement it was clear that one of our goals and objectives needed to be the social emotional learning piece and as we've talked in the course of the year in terms of behavior and just the character of our kids really needing to almost something more systemic of course if you practice it as a school school way and everybody's speaking same language we're going to better goals in that Realm if you want to click on it really just so that they can see where so when you go to Leader in Me on the website it talks about it it'll walk you through what the program is if you can you can and then click on K8 and so the leader in me in the elementary schools is addressing leadership and life skills positive and supportive supportive School cultures so really working trouble unfinished learning resilience and trauma-informed practices self-directed learning and PBIS so those will be the components that are tied in but there's so much in the website so it's a floor as well and we'll have links on our district website that will be easy to find Okay add change conference um we attended Mrs Cuevas Mr Nathan the slightest Mr Ferguson and I a variety of sessions offered for every content and leadership team member and um there were a lot of Ade sponsored Math training on mathematical practices as we mentioned today in our executive session we have already contacted them to start to set dates for them to come start improve helping our teachers better implement the core and work with this Coating in terms of coaching so we're excited about that we again are looking and I went to a session on the K-8 model of the letter grades so you will see here that again 50 of the letter grade is based on growth that I demonstrated today we are pretty hopeful and feel safe say that we will be able to maintain our a better grade um again looking at our proficiency with our growth and we will not get our ell data until mid July so they will be building out that static file that we downloaded last time that we were able to start to analyze after July 15th I just completed the aspiring superintendent mentoring program through double ASA the Arizona cohort and it was funded by the Helios Foundation and again I just learned so much from the existing cities superintendents and the aspiring superintendents that are in the cohort so we finished off Friday and Saturday in the meetings our Abbott team is off to Summer Leadership Institute they are leaving tomorrow morning bright and early at 5am because that was the cheapest rate that we could get them going to Denver so they'll be a little bit tired but energized so you can see um just the community of practices that they will be attending through Avid so you know Mr Ferguson will be and yeah the United States will be going to the site leaders cohort for experienced Avid implementers and you'll see Miss membrila going to transforming literacy through content area there's Colleen is going to go into the mouse section so we're very excited about our continued Avid work for the fall so again thank you for another amazing year I hope you have a great evening and great summer and there's our picture that we took at the photo booth that meeting changed with a case we don't recognize us that me Steve Diana and Mr Ferguson and I'd like to end with Hakuna Matata which was today [Music] so no worries we're gonna get through the summer with a good plan for the fall and so just thank you so much for your continuing awesome and item number nine would be the superintendents so you do have you could preview it and see and see if I wanted to not spend too much time on it but if you go down to the third slide so we shared a lot of information on the double ASA State data but I wanted you to look at this for our reading achievement in terms of where we are springing with nwea maps which is our formative assessment or Benchmark assessment and you can see here that kindergartners in Reading are at the 60th percentile compared to national peers who are at their age at this time and you can see it's phenomenal right because we want all of our kids to be in the green and blue as proficiency so we ended the school year with only eight percent of our Kinder kids below proficiency first grade you can see we're at the 46th percentile in Reading second grade at the 51st percentile and third grade we're at the 40th and so on so you can see since we were analyzing third through eighth grade data where the students are in their percentiles um in their median percentile you can see that it's pretty accurate to how the kids did on double ASA and that's the purpose of our Benchmark is we want to have that indicator early to know how they're going to perform so that it's not this major surprise how kids do at the end of the school year okay next one the next time so then you look at the math look at our kindergartners they're at the 66 percentile in that kindergarteners first grade 42 second grade again 63rd percentile so we really feel that with this data that we talked about if the numbers don't lie and how we're really going to be able to start the school year with hitting the ground running in terms of what kids need to continue their academic performance and success okay Against One again this was just some of the early results that had come in that you already know about so we're very proud of them just a curriculum overview on what we continue to use so we have Benchmark advance and collections for ELA for middle school because of covid and the program we've had virtual online professional development and this year we've contacted the company to say we really need an in-house person to come and present this for ELA we and we're continuing with Newsela and Wilson we have a bill math using the art textbooks and we have our resources for Urgent language program as well I'm super excited as I looked at the IXL data because we have had I excel since 2019 from them investment grant that we received from Freeport at 75 000 and our kids still continue to master the amount of skills and spend a lot of time that they did use in 2019 so we want to continue to motivate our kids and we talked about just getting better at recognizing the kids quarterly in terms of their growth so that we can keep them motivated to continue to work in the ISL program stopping update you can see this is already updated because as of right now before the meeting the teacher that we were talking to today that Mr Lathan and Mrs is quick around and showed her around and she just sent a text that she's 110 percent ready to come on board so we're super excited so we don't have our staffing Trends as we look at just wanted to show you where we are um in terms of Staffing because we talk about special ed teachers and elementary teachers and why we lose teachers and again a lot of it is for either advancement retirement or moving we will continue to do our exit surveys the Amazon also will continue to give out as people us improve in whatever areas staff feels we need to improve it just to update on what we did for Recruitment and Retention this year continued again our stipends that we offer or professional development days it really it means a lot and we actually have increased rate our employees didn't have any early release Wednesdays and we went to having all four and that really does make a difference for teachers to collaborate and plan and to have that time okay budget and financial stability there's some numbers for you just to see that we continue to be grateful for Greg holding the line and clean our funds and still making sure that we balance our budget but also making sure that we have what we need to be effective case school facilities board projects you know we continue to also thank Greg for him submitting these projects and stating the district lots of money what was our total break that we talked about um for projects coming up we're just about two million dollars so we're very grateful for for that so thank you again our tax credit funds sustaining our club sports and tutorials um you can see just there I wanted to give you an idea where we've been and where we are and we continue to communicate with our learning community in this variety of ways so we will just stay the course and keep inspecting what we expect from parents staff and students planning and preparation for next school year again we are working to maintain our Aid letter grade and academic I did share with the governing board our work on professional learning communities that we're going to be working on for the summer and fall are we teach an enrich program we got it off the ground but we're going to continue to refine it to make sure that we are targeting the right standards we will be applying for the A-Plus School of Excellence award if you remember for three years and then so covet hits going we're ready now to apply and again implementing our character Ed program we continue to appreciate everybody that supports us you know we couldn't do it without the vote in our community involvement and our foundations so we're very great and there's just my family and just have you know that family is everything as you know and I really want to emphasize the importance of taking care of yourselves your families and getting enjoying the summertime refresh and get ready thank you awesome thank you any comments everybody okay Mr Lathan thank you you got three minutes yes sir yeah I can make it short of that if that's what you want from what happens um really quick just an explanation on my presentation I've shared with the board many many times I believe the last time Ruth is when you first came in so Laura I'm gonna go over really fast because most of the stuff you've actually volunteered and helped me do over the years so if you see something that you want to ask a question or clarification just raise your hand because the first several slides I'm going to move fairly quickly um okay next slide this is our goals of students who are ready to learn to students who are respectful to adults and each other students who are happy to be at school teachers who are excited to be teaching the curriculum teachers who spend minimal time on behavioral issues goes into PBIS positive behavior intervention systems I'm not going to talk a lot about that because Laura is a parent here you've seen that with your own child and I think the board is on track there next slide our three school rules be kind of safe responsible we carry these all the way from preschool all the way through eighth grade excellent we talked about teaching expected behaviors we can't just expect the kids to show up and behave the way that we expect at school so in the beginning of the school year we train our teachers to train our students next slide acknowledgment system so we look at catching kids doing the right thing is a really big thing that we really try and that's part of the the PBIS way if you will and so we do different things like cold box Cult of the month which all of you guys are familiar with I think so next slide that one there's just to encourage kids in the middle school we notice that our they were getting out of class like five periods in a every period they were going to the bathroom and so we cut down on that and gave them a card so they only have 15 times in a month to leave class keep in mind they have time to go to the bathroom during transition periods from every class lunchtime Etc and we really saw that that improved the amount of time kids were it decreased the amount of times kids were missing educational time that otherwise they were in about excellent reward system next slide you guys kind of know what that is our hope of the month next slide this here is the discipline Matrix flow chart if you will that we give out at the beginning of the school year to all of our staff to help decide if it's teacher handled or monitor handled versus go to the office and Mr Lutheran once again that's something that will retrain at the beginning of every year with our staff excellent um consequences typical consequences you've kind of seen these things out there we're really trying to do the restorative practice model that we've talked a lot about I'm going to talk more about that towards the end of my site we're getting into a little bit more of the meat and potatoes with my presentation um check in check out um this this is an interesting you you talk about PBS you have different tiers right and the top tier is kind of the kiddos that we're really having a hard time and not figuring out how to follow the rules um this year we did a checkout checkout system um and I have never seen it work as well as I did with one kid that was one of our biggest troublemakers at school totally turned around by fourth quarter um and came to me and sat in my office one day and said you know I figured out how to stay in class and not get kicked out now I want to get Caesar above and to see that type of Drive in a student who couldn't make it through the first five minutes of class just floored me and I'm a huge believer in checking checkout system not that I wasn't before but I actually saw it like I've seen it work many times but really worked with one of our students and just totally turn around his his life and his if you learn to enjoy your thinking class and set goals that no one was asking them to set at that time he came in and set them for himself fantastic next time restorative practices um we've gone over this before but this is kind of that making the consequences relative to what they do it used to be considered traditional consequences or like suspension expulsions things of that nature where the numbers and research shows that it just doesn't work with our generation of kids that we're working with now because it'd rather be home playing video games than you're at school and so we've really worked at having worked with Mr Curtis myself Mrs cuevos and if there's opportunities to make amends with the people that they offended to do that one of the ways that we do that as a PowerPoint presentation which works really really well we have a panel of people in here sometimes that they'll present to when appropriate sometimes if they did it in a classroom whatever it was that they did maybe they said something that offended the teacher and disrespected them if their parents approve of that they'll actually do that presentation in the classroom and apologize to their peers as well as the teacher and that's taken accountable for their actions um in an appropriate way so obviously we kind of weigh that talk to the parents to decide what's an appropriate audience for them foreign I've already presented this slide but I just want to review it because I want to compare first semester to second semester if we can so if we look here um 71 total infractions reporting for k3h this is just first semester 20 Majors eight students totaling 12 days of in school suspension two students equals five days about a school suspension six students 14 altered school day remember an altered school day is instead of me suspending them I allow them to come to school and they're they go to the academic portions of the school day but during lunch recess um specials that come up and they work on the the PowerPoint so they're with us and then so they're kind of the free periods of the day they're taken away but they're still receiving the education that Continental provides for them 48 restorative presentations in first semester that means that approximately 90 of our students being time safe and responsible all the time okay next slide all right second semester so we did see some changes 52 total infractions are reported for K8 so that's about the same so relatively the same 31 miners 21 Majors once again pretty close to the same uh seven students equaled 14 days of in school suspension so you'll see that that I believe that went up a little bit um out of school suspension was eight students 25 days out of school that went up a lot okay let me explain why sometimes in our jobs kids break laws like legal things and that's what happened we had a group of individuals make some really bad decisions and so that explains why that happened I don't foresee that being a normal Trend here in our school um but and like I said some of the students that may have been a part of that we saw a huge change that actually opened up their world and helped them realize and their parents realized that some changes and so we did see those changes so I don't look at that as a black eye in my opinion because I saw it as a wake-up call and a good thing for some of those families um six students ten altered school days um 26 restorative presentations once again that puts us right about the same ballpark of most of our students um you know you look at this right here right keep in mind these overlap sometimes most of the times some of these kids are the same so that's the the kiddos that Mr Curtis myself and the square boss really spend a lot of our time working with mentoring and trying to help them um figure out just uh how to get along and and follow the rules and be kind safer that's possible next slide please um I took the first semester one out because we already covered that last time but this time for second semester it's pretty much the same list um I added one and I actually so I added this one here bust misconduct went up quite a bit in the second semester we had a lot of issues on the bus some of those suspensions actually came from behaviors on the bus we're really grateful for the cameras that we have on the buses it's helped us solve a lot of those problems not only for us but even equal matters when it comes to that and Mr Lane and I and Mrs is real Mrs cuevos have already been working on planes to help improve the blessing situation that school year and have a lot of ideas that I'm sure we'll be sharing in the future as far as how we look at helping that situation um Behavior Improvement plan so some of the things that we're going to be enacting and doing or continuing to do training teachers and CPI de-escalation strategies um those of you that don't remember CPI is Crisis Prevention intervention training which missed Fannin and myself are certified trainers and usually it's like the non-violent restraint stuff but there's a really good de-escalation we don't certify the staff in that because they have to have the whole thing to do that but we really do work on those de-escalation skills that can work we train our bus drivers in it we train our whole staff our monitors the preschool it's a great program that we just look to continue in the case thing especially to our new staff all staff can you go back one of all staff trained and leader of me I'm not going to go into great detail I was prepared to do that but let's Reco peppered that very well in her presentation so I'll leave that there and then the continuation of course of the PBIS um tactics that we really use with our students down on the ground level uh School Safety and Security updates um we have a threat assessment team as we know that we started creating that now just do a really brief explanation because people don't always know what that means a lot of times people think that means we assess the campus and things of that nature that actually isn't what that is the threat assessment is working with students so if a student appears to be of a threat instead of just wearing white gloves and kind of hands off it's actually the opposite approach where we meet with the student we meet with their parents even their coaches whoever we can their teachers and we try to get a picture of what's going on and we try to solve their anger or their frustrations so that they are not a threat to our community which is a long time coming and a big part that's been missing all the way back to Columbine days and so we have that team that team consists of our SRO it consists of our school counselor uh counselors our school psychologists Miss cuevos and I um and then a couple of our teachers so there's quite a big group of people that sit down and work on the mental Wellness of the student and helping improve that rather than waiting for something to happen and then come with punitive actions okay the threat assessment adoption I'll go into in the next slide because I added one on it so I'm going to skip that for now um Target Harmony and you guys are here any talk for days about that kind of stuff plus evacuation as far as lockouts okay any questions there okay let's go to the next slide the threat assessment adoption um Miss Rico tasked myself and Mr Ferguson to be a part of the Pima County um the county sheriff's department created task forces to tackle different issues that they felt were important for school safety and threat assessment adoption was one of them because our school was already looking at our own it just made sense to put us in there so we had looked at a couple different models and really liked one but it was very expensive but the state pays for it for the first year but then after that no one had answers if it would then the cost would fall on us two decisions took us in a different direction so we have adopted ski stack which Pima County fully supports we later found out that the trust actually that's the one that they back our insurance company and they have certified trainers that will come and train Us in Sea stack and then the Pima County Sheriff's Department also that is what they are condoning and wanting all their schools to use because their sros move around to different schools and if we all have one unified threat assessment it just makes it easier what is the threat assessment it's a series of documents and pages of different questions that we can ask both like I said the coaches parents but also to the child so there's a lot of communication that happens with our mental health professionals and the child to make sure where is their state of mind and what additional resources can we give them okay and so that's kind of what this is in my mind it's very similar to our mtss and the way that we do our IEPs for our special needs students and all it is is to get the kids that are struggling in certain areas the help that they need so that they can succeed and that's really what this is and the caveat you all know on the safety junkie it helps keep the rest of us safe on campus and aware of any potential or growing threats that could arise within our own rankings here assessment team will be getting trained at the beginning of the school year but either the trust or one of bell school psychologist I was actually approached Miss cuevos and I uh and Mrs Lathan attended the Pima County active attacker training on Friday and the one of the sros had me get up and talk a little bit about school safety since it's my jam and a lady from Bell approached me and said that she is actually lives here in Sarita and is certified trainer as well so instead of waiting for the trust and it's no cost to us except for the manuals that we can actually buy I believe off of Amazon for like 26 bucks is the manual for that and then they would train the Train the staff uh for free and so that's something that we're definitely going to be doing when we Florida and training that attack team that I mentioned earlier next one all right now it takes to the fun part of my job uh first quarter Sports we've already seen this okay volleyball 39 athletes so total line of 89 athletes in first quarter go ahead next slide because the board's seen it I'm gonna move through it okay second quarter total of 90 athletes for boys and basketball girls soccer and cheerleading next slide three and notice 35 for Julie that's amazing that's great so I know last at last month's board meeting we talked about a dance program about headed up 100 the board meeting right before the um school year starts I will be introducing that and the board will have to vote to approve that and then we'll begin looking at coaches once that's approved funding sources for them so based off of that 35 Rich here I think that the the numbers are there that we could definitely support a program at that level so um great suggestions I love it I was listening and you'll see more and if you want to come and help me write something an introduction to the board then please do that if not I've done a lot of our clubs that we currently have so that's not a problem but we'll move forward with that okay uh third quarter total of 84 athletes uh four four sports but wrestling notice we only have nine athletes which meets our minimum requirement but they were it was one of our most dynamic wrestling teams um that we've ever had here at Continental schools so those boys worked really really hard and had a lot of success and it was really fun to watch them next slide please um third quarter accomplishments wrestling actually won the sportsmanship Awards or super proud of them like it's I've told you guys at 100 times I'd rather have a sportsmanship award than a championship first place trophy because it talks about the character of our kids and our athletes I love it when we get both at the same time that's my favorite and it has happened okay fourth quarter Sports uh boys baseball only 11 athletes and this is kind of one of those awesome stories so they only had sticks and at the start of the season and so we went around and talked to some kiddos we actually had a bunch of our track athletes double up and do five sports the entire year um because they volunteered and said we want to support our school and our baseball team and we'll go play baseball and you track at the same time so that was really really neat to see that inner support the and the selflessness that some of our student athletes have in order to for their friends to have a baseball program that want to play baseball so super excited about that girls softball 25 athletes co-ed track 59 this is a record for our school we've never had a track team this large before so that was fantastic to see as it continues to grow making a total of 95 athletes fourth quarter accomplishments girls track ended up second place just narrowly missed first and voice track ended up third place and track also was awarded the sportsmanship award once again trophies sportsmanship award I love it okay now here's something that you haven't seen on the other quarters is fourth quarter Sports accomplishments for track we actually had several school records made this year which makes us really excited in the 100 meter dash Audrey Khan ended up with 13.24 um the record previously stood for 14 years so a 14 year old record um was beaten this year that was a little sad because that was my first gear here if you remember when one of my athletes that that she beat their record and the four by 100 meter relay um was set by those four girls at 56.24 all right and then the four by 100 meter relay they ended up breaking it again so they broke it twice they broke their own record a little bit later at the uh at the elite they ended up doing a 55.87 and then it's 100 meter dash um Harley Morgan ended up a 12.82 setting the school record and she broke her own teammates record that said that earlier this year um and a note there is she is only a fifth grader so we are really excited to see what this young lady phenomenal athlete in lots of areas so we're really excited to see what she has to bring to athlete Athletics um next year is this official sixth graders okay I have a quick question do you keep all these the track records track records are actually located on a big blue board in the Middle School Lobby um there's a track board in there that it has the records and that was there before I came here I don't know when it started um or who put it up there so you just took what they have and then of course have a Google doc like all my other Google blocks with what's on there and so that's how we we track that and move forward but all these all these will be updated and put into that board so that those kiddos can come back we have kids bring their kids back and show them their names up on the board so it's kind of you're right before we switch to the Arts right except for the relays yeah and that's the cool thing is some of those those kids that come back you're like see that's me so yeah good really cool stuff so that's all I have for you thank you for your time um we look forward to working for you we had a great year this year both academically and athletically so we look forward to continue to serving you and our community so thank you thank you awesome break it up huh move over three minutes Steve I'm sorry okay so we have a uh consent agenda which is a motion item and then we can discuss uh any discussion quite a few items on here I just have one and uh she's probably not listening or online but uh to congratulate Miss belletti on getting her Masters I mean for all you teachers that can stop and go and get another degree like describe this is on the precipice of uh getting her doctorate while you have a full-time job teaching and all that is absolutely incredible I really admire you know the the determination of stuff whether it's online in person at night whatever it is it's still a lot of hard work hard working and congratulations you know especially to her and then all the other ones that we thank you okay Mrs Lefever yes Mr mcgibbon yes Mrs Allen yes Mr attribution yes oh and now we have the finances all right well since Mr Lathan didn't use up all this three minutes I would just take his extra time that's okay uh just like every other board meeting before you is the district final answer I believe I believe June 4th when I printed these up um and I'll open it up to any questions that you may have a somewhat related question it's not really specific to the reports of what's going on with the auction things like home are antique bus supply that's coming up talk about that later there's it's an agenda item here you've already you've already approved but I didn't know if you saw anything yet it was included so we're in the process of getting it all staged in the bus barn okay it's fine it kind of goes along with this um it deals with our Capital assets so it's you're you're in the right category okay um but we're in the process of getting it all ready um we'll start putting lot numbers on everything else on what we have in there and getting it done as of right now we still don't have the buses or the vans um but once Mr Lang comes back from his summer vacation we'll make sure we get those to you for your approval to dispose and open okay did we not do it there's a there's a formal form that we have are we allowed to buy stuff on the auction so the State of Arizona rules are that employees and board members are not permitted to purchase items at an auction simply because you have a direct um it's here's the example that the state is is we can put out a brand new van for auction not tell anybody that you know about it you can do a couple hundred bucks so that's why District employees and board members are not permitted to purchase so we can buy another District stuff you can buy any other District stuff it's amazing if you go on there if you get links to like police stuff and other deals on there you'll find a lot of um Philly seizures yeah to find a lot a lot of that it's tempting because those hands up there almost moved they were introduced in what the 60s the Astro van okay all right do you have a motion on the uh [Music] okay this is my favor yes Mrs Mr mcgiven Mrs Allen yes yes um just a note to follow protocol I know we've always done that way where we'll discuss it before we vote to follow the protocol generally we approve or get a motion for a second and then not pretty special just so in case somebody gets real protected um and it took six years for me to notice that okay what is that unfinished business the second reading of the aspa policy it is or not so this is our second read so it's time to to ask questions to approve or deny as we look at the textbook adoption and curriculum development curriculum adoption and textbooks material the biggest change there is that they are stating that if you if you have a committee that's approved like let's say when we did the math curriculum committee that that is subject to open meeting law and you cannot talk about curriculum that's on display if you do not have all the members of the committee present so it goes back to the pockets of people discussing curriculum outside of the actual curriculum Community you need to discuss so that's where the changes that is being made and if you know it says that there have been it's on that very first page over here boards that authorized types of review selection committees are subject to open meeting law planes in 2021 22 and 23 about curriculum adoption committees and that falls into place of all the the the whole public wanting to know about the social emotional learning components and the books that were being used in ela adoptions is having it on display for three months isn't enough right um this only applies to the um curriculum committees right and so the practical uh implications would be those committed meetings would need to be posted with our events forum and they'll need to do a call to the public beforehand it would have to be at their their proposed locations if you might have it to sell this classroom which is the short notice anything else no and typically WE Post every step when we have the committee meetings because we always open it up to parents to come be part of the committee and we State when the meetings are going to be and a lot of times parents don't show up yeah and stuff too um no it's more in terms of notification right they just don't want secret meanings on the side being discussed about specific career community so as long as the committee members understand that we're meeting wrong right and the good thing is that we have a current adopted reading and math curriculum and as we continue to look at science and social studies curriculum and using Beyond textbooks the next thing will be here that will be bringing more science Caribbean probably for Middle School and in terms of the character building the leader in me because it is a state-of-proved curriculum there's the four that we typically have to uh choose what the state is going to improve although it's not a textbook per se I just felt like we can just consider it a resource which is different here because they've added resources and supplemental material so I figure since it's going to be supplemental then we'll just put it out there appearances.com okay the other one on meds has been just training for teachers in terms of seizure training for epilepsy it's not administering meds but making sure that teachers are aware um of the process or students with epilepsy and then um those were the those were the main highlights I mean it's just it's one red tape but it doesn't seem to be burden something no and it's for the sake of transparency so we just I mean it's not anything that's not doable good okay thank you I will move to the group the new Asda Foster policy board okay thank you again we violated our protocol s you know recognizing the problem of step one yeah yes Mrs Alan yes Mr Austin yes and on to the uh I believe you're not already for next year six and a half weeks till school starts well we actually because the calendar year starts in July yeah so this is why we have pretty opportunities and they pretty much follow the same Tuesdays of the only thing that we are going to be looking at is a special board meeting because the meeting is July 18th and we can originally to July 18th due to the fact that we with our vacancies we're hoping to give us a little bit more time and Summer for everybody to come back in here and get Riders on but now that we're not we don't have higher but Greg did bring to our attention after we posted this date that the budget has to be approved by July 15th 14th 15th 15th so we are going to have to schedule a special for you just a 15 minute the 15th is a Monday it's a Monday so we were looking at either a proposing Thursday or Friday the 6th or the 7th of July um it could be a call-in meeting no no what time so that's what we wanted to check with you yeah so we didn't know if you prefer to do an early morning if we did uh 7 45 8 o'clock would that work because I know if you have if you'll be able to call in the moment I don't know this was a Thursday Friday um we had originally talked about the Monday or Tuesday the 10th or 11th but Mr Schubert was trying to plan those two days as vacation days but okay so so the sixth and sentence works out better morning early morning and the sixth preserve was fixed on Thursday do you want to say 7 45 7 45.

good evening everyone we are about to start our special board meeting today Tuesday January 13 2023. I'm sorry we're starting a little late from our schedule time did I say January see maybe we are early June 13th how could I forget my sister's birthday we had some technical difficulties but we seem to have get those issues addressed we are here at Crete 201 you with this special meeting again June the 13th 2023 and we have about 6 39 638 Madam Secretary can you take a roll call please of course Mr Albrecht here Mr Gallegos here group is here Mr sawalesh here Miss site's numbers here Dr Hall president Brown here and visitor Gallegos can you please lead us in the pledge sure okay can I have Flags here okay allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you we do have a a reason to go into closed session at this moment and at this time for the reasons of the appointment employment compensation discipline performance or dismissal of specific employees and collective bargaining matters between the public body and its employees of their representatives or deliberations concerning salary schedules for one or more classes of employees per five Illinois compiled statue 120 slash two Charlie two can have a motion to go into closed session for those reasons stated so moved second move by then Nelson yeah moved by Nelson second by Mr Gay okay roll call please all right Mr Gallegos aye rupson aye Mr sawales aye Ms site stumbers aye Mr albrook aye president Brown aye we will be in closed session for about an hour and after closed session is over with we will be coming back out into public into the public session here forward to carry on our agenda including taking actions on various items thank you do we need a motion to open up Public Access I know we're just gonna okay okay we are out of closed session and we're going to continue on with our agenda and right now we have a public hearing on a 2022 2023 amended budget okay I I need a emotion to open up the public hearing on a 2022-2023 amended budget second second by Alex roll call please Mr Albrecht Mr Gallegos aye rupees and I Mr swallish hi Miss like stumbers aye president Brown aye foreign good evening board and also to the public and Dr Cara at this time I do want to introduce Brian Johnson who's our assistant business manager who will make the presentation on the proposed amended budget for 22-23 right good evening everyone as Ken said my name is Brian Johnson assistant business manager we're going to talk through our revised budget for 22.23 as an introduction this is just the steps we need to follow in order to present our budget and get it approved we've done our posting and all of that has been online posted at the ELC and our district office at the bank building um we're going to touch on the different sources of revenue our main revenue is property taxes which we go through the tax levy every year which you approved in December of this year then our extension is the amount of money that the county actually gives us which is usually a little lower than what we ask for we have state revenues and federal revenues which is grant money evidence-based funding and different sources and then other revenues that just or anything we receive that doesn't fit into these other categories donations things like that and then our expenditures the big ones our salaries and benefits those are pretty self-explanatory purchase services or any Services we receive from vendors outside of our district supplies and materials capital outlay is anything we spend on additions to fixed assets building new buildings other objects is also just something that doesn't fit in these other categories non-capitalized equipment is more durable goods that are less than five hundred dollars and then termination benefits we usually don't spend much there but that's just payouts for unused vacation time um this is a proposal of our amended budget we used our actual numbers as well as forecast right now we're looking at all funds which shows a bit of a shortfall in revenues for now which I'll touch on later um and then expenses we are doing better than projected for salaries and benefits and capital outlay we do have some some big numbers that look a little scary in the deficit that 42 million dollar number but please remember we've sold Bonds in previous years that we're using to cover the funds those just aren't reflected here because those are prior year revenues and then at the bottom the just below 14 million dollars and other financing sources that's the bonds that we sold in September which is the reason for this amended budget because we didn't originally have that listed we ended up selling bonds a little sooner than we anticipated and now we're going to break down this is just the operating funds and again we're showing a little bit of a revenue shortfall which we believe we will make up um so we have a deficit reduction plan that we're working through there's about a million dollars in transportation Revenue that is not projected here that we're anticipating right around the end of this month so that should bridge that Gap a decent amount we also have a tax revenue product projection that is a little bit low compared to what we're anticipating again just with the pandemic and timing of tax revenues and things the county split up when payments were due so we should get a little bit more there we also invested some of our bond funds that we didn't need right away so we should be getting three hundred thousand dollars or more in additional Bond Revenue um sometime in June and then we've expanded some additional money and transportation this year that will be reimbursed in fiscal year 24 and we also have spent a little over half a million dollars in laptops for next school year that will also be reimbursed with grant money so that should help bridge those gaps for us and this is just a snapshot of our fund balance projections for all funds the red dotted line is where we were last year the solid blue line is our actuals through May and then our anticipated fund balances at the end of June the orange stagnant line that's just over 60 million dollars is the six months cash on hand for board policy and the Gray Line towards the bottom a little over 31 million is 90 days cash on hand which is Board of Ed policy so for all funds we're anticipating being above board policy by a little over nine million I'm sorry a little under 9 million dollars hey Brian just real quick sure can you repeat that you said 90 days cash on hand I thought we was looking at 180 days so the orange line is the board policy six months cash on hand which is your 180 days and then the Gray Line the 31 million that's our bare minimum requirement got it so we're projecting at the end of June to be just under 9 million above board policy for all funds and then this next slide is the same chart for our operating funds we're anticipating being around 20 million dollars above board policy which would be the 43 million orange line and then um just because we do have such a strong cash position we are anticipating to keep our financial rating at the recognition level as it's been the past several years and we we definitely have an eye on that and we're working with new Auditors now and they understand that you know we want to keep everything status quo with the progress we've made and with that we also wanted to share our department goals one of the big goals is to get our audit completed by November 15th of 23 which we've started out our preliminary audit everything's going very well we're working well with our new Auditors they seem to be pretty efficient in using technology and they really like how we're doing things so far so we don't anticipate any issues with our scheduling there we also want to continue our transition to fully maximizing the new Skyward cumulative system which we've gotten a lot of policies and procedures in place and are growing those efficiencies but one of our goals is to develop a more formal policy and procedure document for that so we have something to hold ourselves accountable to and also we have documentation as a training for new staff or people who want to Branch out and learn new areas of the platform and an ongoing thing that we're always looking to improve is our month and close procedures which again our new Auditors have we've walked them through our process and they seem to like what we're doing but we're hoping that they can help us clean things up even more just so that everything's documented and if someone wins the lottery and someone else needs to step up into that position that'll be smooth and everything will be squared away for them and then finally is continuing our facility planning and capital projects everything's you know ramping up for the summer right now so we expect to have some improvements there as well so if anyone has any questions or would like more information yes sir so the you want to turn it down I don't know how low that is so the operating fund working cash is is up 20 million over the six month on hand but if we look at it from last year it's about 13 million dollars up is that the money from the construction projects that's in there is that why yeah that's why we're up because there's at the bottom is 13.9 million on your other financing source that's just the bond money for the construction progress correct okay the other thing is a property tax we the budget was the revenue was for 64.5 million and we got 4.2 million less so is there a reason we got 4 million less in in property tax and local like where do we miss on so again there's some timing issues with those projections just traditionally when they come in correct traditionally you have to pay every six months on your property tax and then the past few years will counties adjusted where you could pay every two months or every three months so it's just it's not as consistent as it has been which is why it looks a little light where last year we also got a big payment in May where that kind of excuse the numbers of what they were expecting for May of this year so it looks a little low but again we're hoping to make that up with higher than projected revenues in our bigger June tax payments so now overall we're at 71.8 million at the end of May which puts us roughly 9 million close to 9 million over which is still good for our financial rating correct yeah and included in that 9 million we have one group of bonds that's a little over six million that's just been set aside for working cash that we don't plan on touching for any of these bigger projects so that's so the last of the the the bond money other than that is already in player right so we don't have any more sitting there keeping our all of our balances at a higher number right so meaning the 13.9 million is already out of that essentially because you're if you're within nine million you spend 13 you're going to be 4 million underneath the threshold that makes sense yes but to Brian it may but no yeah so 13.9 million is on the bottom of your other financing because that's the bond money right but we're within nine million dollars of our six months cash on hand so if we spend the 13.9 million some of it is already spent because that would be the addition at the high school and so some of that has already been spent the CCC holding and you've already been paying that out yeah we've already been paying that out correct yes so it'll be okay yes well Bill you asked all my questions um Brian just make sure you know this guy always came in with a budget that had a little deficit on it and he would make it up during the year but doesn't mean you have to come in with a budget for next year that has a deficit so well that's a working progress Okay so Brian can you listen don't give away my tricks come on can you go back and you said about the transportation the reimbursement correct transportation and again how much are we over that so we will receive 80 percent of our expenditures and right now I believe we're about 1 million over what we've budgeted and again there's just increased cost with drivers and our invoices are just higher than we anticipated but again will bridge that Gap next year where we'll receive 80 percent of that reimbursed things are increasing so there was a lot of unexpected expenditures for transportation but I thought we was locked into a contract then we had some basically I know appeal to Ken on that Transportation side yeah there's two two answers Mr Brown one is I'm going to go back to your original question that we're still owed about 1.2 1.1 1.2 million dollars from the state this year for transportation and as Brian mentioned we should last year when we when I looked it was paid out on June 15th so I'm anticipating that in June we're going to get that money okay all right so there's that the second second part of your question is yes we are locked into a contract however what I did do is I uh have shared with the company and have offered that we pay drivers a little bit more to retain drivers because we will have a little bit of uh a driver shortage so that they will work for our company so that has happened in addition to we are supplying transportation for a lot of our ELC program now uh that I've added uh those routes to the system so that's additional funding so as Brian said that showed an increase in expenditure there but we'll get that next year we'll get that back next year when we get reimbursed we'll get 80 of that back and that now some of it I will share with you and this is where our work comes into play that you know I hate to say this from a financial sampling but we we start juggling some things you know some of it I may be able to take out of some Esser funds uh you know so we get 100 reimbursement too so that's just some juggling acts that we do but the minimum would be 80 of that cost we will get back what how much do we have roughly sitting on a sign with the answer funds um I believe right now off the top of my head around four million dollars and that and that needs to be used by September of 24.

[Music] thank you so we need mantis so my son comes home now intellantly with like a metal around his neck and I'm like this just looks a little bit weird like weird it's for uh he scored high on the Latin task I think that's so cool he's been preparing us that he's gonna fail this entire year [Music] that was a surprise hon that's awesome that was cool for you [Music] know what my dad was like my dad was really good it was really good in all languages all right guys happy Tuesday evening welcome hello how are you good yeah good Jesse Martha have you met Don Victoria ever since Administration hi Jesse nice to meet you welcome thank you um Denny is at his son's Pre-K graduation so he'll be here for the 6 30 meeting but not the 5 30 meeting that's so cute he was so excited all day [Music] yeah yeah I think this is the day yeah right yeah and I oh here comes the photos there's Roman oh my goodness [Music] Pre-K graduated kind of like forget what that's like isn't that weird [Music] maybe they'll move from Ashland to DS yeah so just goalie yeah I spoke to her she's coming oh when she gets here um Denny made me promise that I will get a photo of the five of you so that we have on hand if we ever need it instead of chasing you down when we do need it which is hard to get everything in the same place we can even do that at the end [Music] foreign um [Music] who knows organized like projects [Music] we do know who's Kathleen Smith from police know who the superintendent there was a superintendent in Brockton who was there for many decades and he was just inducted into the tough Sports Hall of Fame yeah and he was the first student of color or the only student of color at Tufts and he helped desegregate Brockton school so like he's I mean he's like 90.