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foreign thank you testing audio if we have public comments pertaining to closed session as provided on our public comment card speakers are requested thank you very much thank you foreign thank you foreign thank you foreign thank you foreign thank you foreign thank you foreign thank you foreign thank you foreign thank you foreign thank you foreign thank you foreign thank you foreign thank you foreign thank you foreign thank you foreign thank you foreign thank you foreign thank you foreign calling the meeting to order we need reports uh California School Employees Association Nicholas Garrett he's not here Apple Valley Unified Teachers Association avuta current savers I know it's it's odd I don't maybe I can sound intelligent without having the student speakers before me okay good evening superintendent Nelson board members cabinet and audience I'm going to begin this year with the same quote as last year teamwork coming together is the beginning keeping together is progress and working together is success I think we did a pretty good job of this last year and know we will continue this year a Buddha exec board began their teamwork in June with our work retreat we went through exec board training and then it was my turn to lead our team we discussed four things that pretty much everything in life boils down to first is teamwork someone since you were little has coached you mentored you in some way showed you how to be or not to be being a part of the team in life helps you to grow connect better and see others as a resource leadership you can lead yourself to an outcome you are looking for or you can lead a family a business or a group but there has to be a sense of leadership this leadership has to be transparent honest authentic you have to be yourself integral be your word and have compassion in order to inspire communication this has to be clear and concise which I'm not always the best at not only do you have to be able to communicate but you also have to practice active listening to hear and understand what's being said with that being said a Buddha exec board created a mission statement a Buddha seeks to build institutional trust and membership advocacy through teamwork open communication leadership and problem solving not only do we seek to build institutional trust within a Buddha but also build it with the district although this summer was busy there were a lot of great things that took place I was able to accompany Amanda Wright our vice president to Florida for the Nea annual meeting in representative council there she was one of our state delegates it was incredible to experience and see democracy at work we saw the agenda items brought forth debates on the topic voting from every state a total of about 9 000 delegates voting recalls and reboots we also had the privilege of hearing Secretary of State Miguel Cardona speak I had to leave early but Amanda continued representing our local in-state we're grateful for her dedication as our State Delegate we were able to we were then able to work with Mariana Torres and all the family center coordinators and other District employees that came together to fill and hand out over thirteen thousand backpacks to AV USD students a Buddha was able to apply for a grant and donate 1440 backpacks plus materials to fill them we were all also able to have each child and some adults get a Kona Ice after picking up their backpacks what an experience I have the utmost respect for those that work in the family for those Family Center coordinators they're hard workers and great organizers it was such a blessing to see everyone come together to put smiles on the students and parents faces we also had the privilege of Hosting lunch and speaking with our new teachers it was nice to welcome them to the avusd and AV UTA family we really had we really have a great group of teachers beginning with us this year and finally I want to thank Mr slosher and Miss Nelson for meeting with Brian Todd and not and myself to discuss Community Schools a Buddhist supports Community Schools and is looking forward to working collaboratively with the district as one of the stakeholders a strong partnership between Educators staff parents Community students and the district are vital pieces to a successful Community School which supports the whole child abuta looks forward to abuto looks forward to entering back into negotiations at the end of the month we're positive that this will lead to Great outcomes for our members hint hint we are also excited to announce oh oh okay hint we are also excited to announce that we are hosting Jerry Brooks as a keynote speaker for our members on September 12th funny thing happened today as we walked into Sitting Bull one of the secretaries or office Personnel says Jerry Brooks no way and then they all go over and I'm like wait a minute how did you hear about this because we haven't even talked about it or put it out there and she said oh we got the wreck for um using the facilities I was like oh okay okay they're like can we sneak in I said I'm sorry um but it's exciting to be back and we look forward to a great school year and solidarity Karen [Applause] superintendent's comment I think I probably could say every day is the best day in a school district but the beginning in the end just has a special place for me and I spent yesterday out on campuses starting with high school was at Granite Hills High School and Amanda's in the audience so she I got to deliver a student to her room several students that were freshmen looking for their classrooms not sure where to go and it's amazing that they'll walk to an adult and allow you to still walk them to class but it's fulfilling right because you get to have a little conversation as you go um everywhere I went there was cries of joy and cries of tears of parents that were having to leave their babies um but I think my favorite story of all was Phoenix Academy I they have an upper and lower campus a woman drop came with two little children and asked if where the first grader should go and I said Well ma'am you're on the wrong side but if you trust me to walk him I promise to deliver him to his class so we found out what class he was in we started the long Trek and I want you to know that he told me he was brand new to this school and all the way across he's looking at things this is the neatest school I love this school I can't wait to start first grade I need to learn kindergarten was easy I mean I I know it all he did some math facts for me so I know he's ready we got to his classroom but on the way to the classroom he says what playground will I get to play on and I said well this one this huge playground he looks around and we pause I'm still convinced he's new I drop him off in his classroom he decides he wants breakfast so I walk him over there and at the cafeteria I walked to the nutrition service worker and I said meet AJ he's brand new here and she goes no he's not but then I had to reflect because I couldn't believe that he was so serious about all these moments like it was just a brand new experience and then I realized it probably was because he was a kindergarten at Phoenix Academy he came in a different entrance he played on a different playground he came to the cafeteria in a different place and it reminded me last night that Through The Eyes of a child we have a moment right and I think that's what's most magical about being an educator and being here to witness the things that children see through their eyes so I had to share that story because yesterday was a reminder it takes a village it takes every teacher every classified staff every person that's willing to stand there and direct children every director in this system coordinator we're out on campus is making sure kids got where they needed to be that doesn't happen without plans systems and we fail at some of our plans and systems and we reflect and we fix them to do better the next time time and so I'm just proud of this District I'm proud of our bus drivers who locate children that maybe get on wrong buses but everybody coordinates the police department I.T everybody's in it everybody's in it to make sure they're successful and so day one is over day two is over but we've got a lot of days ahead of us and we're going to keep doing better uh I'd like to do a shout out to the enrollment center who has worked tirelessly they stayed late last week and this week Renee Castillo was here I tried kicking him out they wouldn't go brought food in she was constantly going and getting dinner but they stayed and put data in so kids could get to school and be in their classes that this is the school day opened the only kids that weren't in yesterday were the kids that showed up the day before right because they still needed placement and we didn't want to overflow if we didn't have to um so uh they just did an amazing job and then um prior to school starting we were able to participate in National Night Out with um the community we had a booth we had a great time visiting with our community and engaging uh there's pictures of Renee with a child on her hip and passing things out and we're gonna we're gonna increase that next year so we hope that we saw two of our board members there next year if you're available even though it happens before school starts it really is a wonderful event to engage in this community Apple Valley is pretty special and I'm very lucky to get to leave this place for another year so um let's go let's make 22 23 or 23 24 um a great year thank you thank you Mr Raleigh thank you Maria well I like to Echo Karen said that you know it is exciting to be back it's only day two uh and I you know I I have spoken to some parents uh on day one and they were excited and they said their kids were excited too and there's a lot of excitement for the new year and um there's a lot of high expectations that it's going to be a good normal school year which the kids really need so I just wanted to Echo that that it is excited to be back and um look forward to another year now the trene did tell a story that I thought was pretty interesting or not interesting but kind of comical about the girl that was dropped off at the wrong high school as a freshman their grandfather dropped her off she was looking on her phone didn't even realize until she looked up and said it's Apple Valley High and it wasn't Granite so um you know and those are just those refreshment stories I can remember you know I'm a sophomore oh okay so she'd been there before so so there's all these crazy stories but I'm looking forward to you know sitting up here and supporting not just the the kids but the teachers as well and the staff so and that's what makes the district good so I did attend uh the an orientation uh with some new teachers I'm doing it with about 60 of them and I looked around the room and there were some very young teachers and I told them that it was it was an honorable profession because there it is so important today to have good teachers so thank you we look forward to uh seeing you guys the rest of the year thank you Maria thank you Miss uh Buchanan please um so I do want to acknowledge enrollment as well because um I noticed it on social media I was looking through and there was a thread of many other districts being called out for enrollment issues and there were so many parents that were saying well I don't know my children go to Apple Valley and we haven't had a single problem and I was just kind of scrolling through like yes so I was fantastic um I did want to share a story so Tuesday night um I went to Famous Footwear with my daughter to get a new pair of shoes and it was a mad house for the back to school shoes the night before and there was I at one point I just needed to sit down because she was she's 13 and she had to try the whole store on and so I sat down and I was waiting and there was a young man who sat down next to me and he I guess probably Middle School age he's he was his mom was picking out shoes for him still and he I said are you excited about school or I said oh do you start tomorrow and he said yep I said are you excited and he was kind of soft-spoken Ellison he goes I am so excited and his mom kind of came like moving over real quick like who is this lady that's talking to my child I felt a little bad but he was very excited I just I thought you know I hope he keeps that excitement all year long because he was so excited um but yeah um I just I wish everybody you know to keep that excitement throughout the whole year um One Last Story I did another another social media story so when um Amanda was at the Nea conference I had a couple of my other teacher friends that were there as well and it was so exciting because I could see one of their keynote speakers was actually a 13 year old young lady named Helena uh Donata or sap Donato and she was there speaking and so I could see a lot of my teacher friends sharing about her but what I also got to see was um her father one of her fathers was one of my favorite professors when I was in college and so he was just beaming all over about her and sharing these stories but to watch you know these professional Educators that were there listening to her speak and and sharing what they were learning from her but then also just to see that Pride from her father speaking um it was pretty special so it was neat to see that from both sides um so uh I just I I hope I hope as Educators because everybody that works within the school system is an educator in some sense and I hope that we all take that moment to realize that we have that sense of importance where we can we can make any student be that student who then becomes that keynote speaker anywhere in the world like and so I just I I hope that this is the year where we really take the time get to know those kids and send them off so that they can show what Apple Valley really is about thank you thank you Mr RC I just like to kind of echo the comments that have been made about the the opening of school last couple of days have been exciting uh that they've been a tremendous success of course there's been been the little hiccups little speed bumps here and there as a lot of us are aware of but it's just a fantastic and very successful opening of school all around the district so I just want to come in the teachers the administrators the classified staff it has been a tremendously successful opening uh some of the things that I saw around the district on opening day at Apple Valley High School it was it was of course the first day of school very very busy in fact looked like a rock concert was going on as you go down Navajo Road I mean it was backed up you know almost all the way to some of the other facilities so so you know it's it was it's always interesting first day at Apple but I mean everybody was was pitching in and um doing their part I talked to it to one of the campus police officers and he said yeah I went much smoother this year than it's ever gone before so it's you know even with all the the little glitches that went on a very very smooth opening in Apple Valley high school at city like I talked to one student in Apple Valley Hi and I said are you excited excited to be back he was yeah summer was like six months long I'm so glad to be back and just like right on brother keep that keep that attitude but you know let's have that attitude in May you know so so the students are excited to be back I know the teachers are really excited to be back so many of them are in their classrooms in the summertime going through professional developments in the summertime so there's a lot of excitement going on right now so I just know this is going to be a fantastic year uh at Sitting Bull uh the the students were excited to be back I talked to one mom who had kind of like Renee said mixed emotions I I said yeah are you happy school started and she goes well yeah but I'm going to miss my babies you know she's she's had her two kids home all summer and you know had had that wonderful bonding time and so some mixed emotions but uh you know she was really excited that school was starting uh one other thing at yakaloma the students were were lined up to the sidewalk and then down the street you know parents and students waiting to get in before the gate was even open so it was Yak alone was just bursting at the at the seams I was thankful for the the district uh police officers that were out there doing some reteaching inter terms of the curriculum of traffic laws and obeying speed limits and so on I I saw a number of officers pulling people over and doing some re-teaching of of some of the lessons so hats off thank you to the to our police force keeping us all safe and and uh especially you want to commend Mr Clark and his staff for the uh outstanding back to school music video that they put together uh you know we're familiar with the song Sweet Home Alabama well they they did a sweet home Yucca Loma music video and and I had no idea that Mr Clark and his staff were so talented so I I guess I'm waiting for what when their CD is gonna going to be coming out next so but anyway just just wanna to say I'm just really uh thankful for the the teachers the administrators the classified staff the bus drivers the Food Service workers the custodians uh the the superintendent staff uh Mr Wheeler and I were at Apple Valley High walking kids to the gym and getting them here and there and direct just everybody was was at 110 percent um making this to be a very smooth transition so overall I thought it was just an outstanding start of school very very successful and I know it's going to be a fantastic year this year because we have such a fantastic team here in this District so thank you to everyone who had a part of me thank you so much [Applause] well it's my turn um I did not go out to the schools for the first day because I don't like to complicate matters I I think the teachers are fine thank you the teachers can do it the administrator is going to do it and the security could do it and did not want to step into that space and inconvenience the principles trying to make sure a board member was comfortable I just wanted to go when uh I don't make matters worse but this summer was very interesting because I I got invited to go to a training and and I'm going to start out by saying it was a one of a kind for me because it was a training put together by a nationally known um group or nationally known consultants and I was the only School Board member Nationwide that I attended so they made such a big deal about me being there and I almost crawled under the seat because I've had that's too much attention so I'm going to redo what I wrote about that training because I sat in the leadership team um I don't want to miss anything so I I wrote it and anybody that knows me knows I don't like to write my speech I like to free free uh free speak the safe and civil uh schools conference in Portland proved to be a profoundly enlightening experience with this Focus the focus for the Intensive institutes on attendance coaching instruction and intervention along with a particularly noteworthy session on leadership in behavior supports that was the one I attended the leadership piece what stands out is the conference's approach to addressing different tiers of school culture and student needs encompassing school-wide classroom management and individual student support the utilization of the stoic stoic framework was a diagnostic tool is of particular interest this framework emphasizes key principles the first principle is the structure for Success adapting variable variables like physical settings schedules routines and procedures to positively influence student Behavior number two was to teach expectations actively teaching students the necessary skills and behavioral expectations for success number three was to observe and monitor using effective supervisory techniques and objective data for decision making and Trend analysis number four was to interact positively prioritizing respectful treatment of all students providing positive attention and constructive feedback number five was correct fluently responding calmly consistently briefly and immediately to misbehavior don't put them off the core beliefs that adults can shape systems to encourage desired Behavior while minimizing destructive actions underscores the conferences philosophy what I noted was that our school district's investment in foundational aspects classroom management coaching and attendance reflects our budgetary commitment to fostering positive change within the educational landscape in conclusion the conference's insights and strategies align with a forward-looking vision for cultivating a conducive educational environment that benefits the entire school committee so I do encourage other board members to attend this Exquisite conference for the next summer I have to say that because I come from the field of Education my passion is a little different I my passion is what is it that benefits a child my passion is if you are sending us a child for discipline have you taken the time to teach that skill that the student is is supposedly broken if you didn't teach it then I'm gonna hold you responsible I am going to say show me how you taught this skill so that I can better follow so for me to go to this conference it was particularly important for me to know what the schools are doing and where we allocate our funds so that when we when I go into a classroom or when I go into a school I would like to know what level you are on but on but the fun part of this conference that I attended is that not all of the people that came to that conference went to the same session so they had four days of intensive and I mean intensive sessions the principal at desert Mills was cracking her head trying to figure out where do I put this what do I do here and I just sat just trying to figure out what is she thinking about what is she doing um because I do not know but it was good for me to see the actual play in it um then you see people from human resources and I'm thinking to my head why do they care yes they care because this has to do with the human beings that we're going to manage to help them out so I don't like to waste too much too many people's times but I am really interested in the trainings you offer your staff so that they can better equip be better equipped to be able to help the students I have had several conversations with the management team on this uh on these days to be sure that whenever my passion is special ed make no mistakes that's my passion if you do something on special education I will show up at your school I will see it for myself so let us be very clear on what we do with special ed or whatever the issues may be before I show up because when I show up it's not going to be on the pretty end because I'll take the superintendent with me to come see what I'm seeing so I know that we are doing one we are all aiming for the stars but let's not forget those students who are still striving trying to get there um I am not all I don't do all these fluffy things yeah but I'm paying attention to how we use uh lcap funds and paying attention to what we do in terms of services that we are offering and I'm paying attention to how we celebrate the people who are in the trenches I can say that on this first second day of school that we we actually saw the best that we've got and The Best Is Yet To Come we have teachers administrators everybody pulled up their sleeve and they got ready for work let us not let our children down thank you so much for your time [Applause] going to closed session reports conference on litigation government code 54954.5 subsection D pendrosa Carolina versus Apple Valley School District on a motion by Mr Raleigh seconded by Mr RC the board voted unanimously to deny the claim of Carolina Pedrosa and one board member is absent our president is absent today so it's marked as absent Public Employee discipline dismissal release reassignment transfer on a motion by Mrs Buchanan and seconded by Mr RC the Board of Trustees approved the following they approved the separation agreement between the Apple Valley Unified School District and employee number 2096 uh Mr Bender is out outside out and the rest of them voted yes Public Employee appointment resignation retirement reduction On Emotion by Maria opara seconded by Mr Raleigh on a vote of four zero the Board of Trustees approved the following a point Anna husky as executive assistant range 37 Step 2 under non-exempt classified supervisory and confidential salary schedule 222 base Duty days effective July 24th 2023 okay the Boardman approve the agenda as is or ADD and or pull items from the consent agenda for discussion and or action I need a motion I'd like to discuss item number 31 okay we have to pull it first okay I'll make a motion that we approve items uh other than item 31 which will be pulled we're not doing an approval right now all you're doing is um adopting the agenda and then you pull so you would have to adopt the agenda you can adopt the agenda and um when we get to the consent agenda you can pull that out okay I'm in the motion into the adoption of the agenda good for you Kylie's probably watching we better do well you said she doesn't have a voice though okay now who has who's second being oh second okay Mr RC seconds the seconds all in favor aye any opposed okay we have a discussion information a doctor state budget and avusd budget adjustments Mr Schulenburg thank you hello thanks for the presentation man you have a printed copy in front of you welcome to the person Jason a little Tech help please if you would um well we'll go with it I think do you have any good news foreign sorry for the pause I don't have it on this let's just go with it there you go all right I did have it hey thank you my apologies um as as mentioned this is an update on the adopted state budget and any of those material budget changes that we have to make of course we're required to make those public within 45 days of the state adopted budget which is in fact today uh just a couple things on the state adopted budget and you'll notice this slide presentation is mostly cribbed from school Services of California their July 20th budget Workshop which I believe the avuda and csca both had Representatives attending the online session I believe I'm seeing a head nod there from Karen thank you so a lot of this information has it's it's been out for a while it's it's uh and our bargaining unit partners of course were able to watch some things you'll notice that the state revenues have actually softened and which is not a good thing when State revenues directly affect revenues for local educational agencies like ourselves um they also delayed the personal income tax to October so they adopted the state budget on mainly a lot of assumptions some unknowns typically of course the fact tax filing deadline is in the spring and the state has a great idea of what their revenues are going to be so that's that's just one of those things the prop 98 minimum guarantee of course um although higher than last year it's below the 2122 levels um and one good note that the prop 98 minimum guarantee has grown significantly since the exception of the local control funding formula back in 2012-2013 as Governor Brown switched us from the revenue limit over to the lcff now keep in mind that is merely the delivery model for the funding prop 98 sets the funding level um one bad thing is the governor has made the decision and the legislature agreed to use some one-time revenues at the state to support ongoing lcff payments to school districts so one thing that the state preaches to school districts and as part of our budget adoption cycle and part of the County Schools review of our budget is we have to justify using any one-time resources for things that are not just one-time expenses so what the state chastises us when we do it they did it not a good practice in terms of ongoing budgets and there's some Grant programs mainly the Arts education Arts music education block grant the learning recovery block grant where Governor Newsom proposed some fairly significant Cuts but they did restore those significant cuts to what I would call minor Cuts but still did cut some of those one-time funds that many districts had have relied on to maintain operations so there's some risks that we face that the state faces mainly an uncertain economy mainly the rising costs and slowing revenues um and I it says but but I want to use the word and policymakers made several budget decisions that are creating greater risks not only at the state level but at the local level and you can see a little bit there about the cola they did fund the full 8.22 Cola using some of those one-time funds when the legislature of course does have the power to reduce or increase that Cola as they have done in years past um new and higher education spending obligations of course the one-time money and one of the things on the revenue side at the state level Governor Newsom and the legislature in their I say there are discussions back and forth Governor Newsom had an idea of what the state revenues were going to be in it was a little bit higher than the legislation legislative analyst office and he had an idea of what property tax revenue was going to be which is a little bit lower than the Laos so what they decided to do in order to buoy up prop 98 is they used the governor's higher revenue revenue estimates for personal income tax corporate tax and sales tax and they used the Lao in the legislature's higher property tax estimates so their estimates of course come in higher than probably what's going to be reality and right here this is just a little history and of course at the 2324 on the right hand side you see the governor's budget the prop 98 minimum guarantee was set at about 109 million initially in his January proposal but they reduced that to 106 but then they settled on the um the higher property tax portion for the enacted budget which brought the prop 98 minimum guarantee back up to 108 million higher than 22.23 not as high as the 2122 enacted budget again the lcff is the funding model that distributes the money to school districts and we really have those base grants for each of our grade spans you see them up there k34678 and 912.

so any of these that have been updated of course have a revised state we just received information from the trust by the way on this one about use of Vance for transport of students and um uh I suspect we will get a revised version of this from the truck from the asba because there's been a very specific ruling about that students are not to be transported in 11 to 15 passenger vans because they are not designed to transport students in in lieu of school buses so we don't do that so it doesn't particularly the change does not particularly affect us but it could for instance let's say we had we don't but let's say we had a golf team at Fox Creek well okay that's usually five to seven to ten or eleven kids and you know I have a bus for 11 kids is kind of strange so if we were to ever be in that situation I would be coming to the board and requesting what's called a White Fleet a White Fleet bus and it's a it's simply a bus that's designed like any other bus except it's painted white and it does not have the stop arm on the side and it doesn't have the flashing lights in the front and the back but it is designed to carry passengers student passengers so right now that whole ruling does not affect us so but I want you to be aware of it and know that we're aware of it so you can't use those small buses that they have you know how you've seen those little if it's a bus we can use it oh but if it's a bus this is talking this one is talking about Vans oh Vans passengers okay gotcha and we and we don't we don't transport any of our students in Vans for any of for any purpose uh but the issue is that Vans are not do not rise to the standards safety standards uh that are expected for transportation of students gotcha gotcha okay any questions let's go to the next one questions item e on there that has to do with transport of homeless students some additional regulations that tied to that were in uh that whole policy about homeless students that you approved or that you read last month foreign yes and I will mention that that's another reason that they don't want transportings don't want us transporting students in Vans is because getting to that back door in a van is not easy whereas in a bus students readily have access both to the front door exit and the back exit that's true okay moving on foreign yeah any of those things what if there was a service animal we would have to honor a service animal I'm sure yeah and I well I was going to say no one said that such student might be on uh the door's door bus but they might not be either but I'm guessing they would be on one of our door-to-door buses so there would be fewer students in but we would have to honor it oh yeah is there any more of this one Kathy I thought there was more of this so basically they get warned by the driver yes second time they get we have we have very specific consequences for for bus misbehavior you'll see the exhibit in a minute we have all the elements of this exhibit on the forms that we use but the forms don't look exactly like this and it's very even though we don't give parents they can ask for this anytime but we don't give them this document but this information is very very clearly spelled out in those handbooks okay okay good next one so this is the incident report that I was telling you um uh they don't look the ones we use don't look exactly like this but they do contain all of this information and then um Sheila in terms of consequences also we do have the progressive discipline but if a student does something egregious on the bus you know we'll jump to a more serious consequence this has not been updated however um uh bus training requirements uh have now been taken over by a federal agency and so our folks are all being having additional training to make sure that they are in compliance with those federal federal regulations we provide that training though yes we do absolutely and they have the regular CDL exams yes yeah yeah they have to have a CDL and then but now there's also the this additional uh Federal training and and we have trainers good the trust actually is excellent at providing training for our trainers um each year so anytime there's an update in requirements or expectations then they provide the training for our directors one of whom is is a trainer so we're sure that we're always ahead of the you know head of the schedule for training get as happy with it well there's more pain I forgot this one yeah do they do any random drug testing yes yes we have and we have a standing purchase order with a local Physician's office to do that random random testing and then you'll um you'll see in the I think it's in the next one that um uh if there's an accident any kind of accident the driver must immediately go for a drug test okay excuse me yeah go for it so is this a state or a federal with the random testing um it's both this one's based on State it's interesting they only have the only require well it says minimum but uh 50 of drivers shall be tested annually for drugs and 25 for um alcohol yeah so you can drink more than you can you can just may not have water whatever okay actually 49 CFR is a federal thing so this really this really is pretty predominantly Federal yeah and you can see it's very comprehensive yeah yeah okay okay I'm going to show us the rest of it Cassie [Laughter] it just goes on and on actually it's 20 and it's the same it's the same 29 Pages 29 Pages it's 29 pages so yeah um yeah so yeah no I know it doesn't it's not it's 20 it's that you you pulled down that many total yeah the 29 Pages means of all the ones she pulled down not just this one so oh okay we're going to read 29 Pages total this is only four yeah yeah so what happens if a the driver tests positive is he fired immediately or is he given a second chance I think it probably depends on the circumstances okay if it's in the random if it's in the random I don't suspect that we would fire immediately I think we would suspend and as with other employees who for whom we do not do any drug testing or alcohol testing but if if there is an issue first of all we want to make sure we're helping the employee if there is a you know if there's a an addiction issue so we're going to figure out a way to do that if there were if there were drugs or alcohol involved in an accident they would lose their CDL and therefore we could not employ them I think that's the way that works I do the DOT physicals and they're very very very specific on all of that yeah it is very specific okay okay can you do the next one and is simply documenting how long we keep any of the records relative to the in this case and relative to drug and alcohol testing okay show us next page okay our directors of uh Transportation are responsible for this uh for maintaining those records and for reporting the annual report to the state next page please okay questions okay move to the next one please short one a nice short one okay easy enough very good Set Go this one seems to me to be a bit out of order but yeah yeah and repetitive yeah questions okay do we even have an at this age level be where they have an organization that would be making a non-curricular yes yeah so uh we have least so for instance last spring when there was the air show we leased 14 of our buses to uh to the airport Authority uh used to be when the there was the Regatta released buses to the city for the for the Regatta and provided the drivers and then they pay us at a a per hour rate for use of the bus and the driver's salaries next one please we have to um Sheila like student council maybe for like Fox Ridge Creek if they went to um the conference in Phoenix or some yeah some kind of conference or something then um we would transport them by bus and I think the student council has to pay like certain over a certain number of miles miles they have to come up with they have to pay the difference so I would have to reimburse the transportation yeah it doesn't happen very often it's 100 miles yeah it's 100 it's not very much no no Kingman and back that's yeah I think it's 100 miles one way a one-way 100 miles one way it still doesn't even get down to Phoenix nope I wouldn't get you to Phoenix Wickenburg Maybe a Wiki up brother Wiki up okay last one drop you off okay good luck you're on your own and this one's fairly important because um when I first came to the district it was not unusual for me to take a student home uh if you know if parents didn't have transportation and I needed the student gone from school uh whatever but we don't we don't do that anymore we do not transport students in personal vehicles for many many many reasons not the least of which is liability but there are plenty of other reasons not to transport students in personal vehicles if there's an if there's a situation where we absolutely need to transport an individual student we use a school a school district vehicle okay and then let me say Melinda's because I know you're concerned about the time the workshop can go as long as you all needed to go the regular meeting does not have to start at six it cannot start before six so you have whatever time you want to take for the remainder of the items on the workshop all right let's see those again soon okay sometimes so um uh I'm presuming since you had no suggestions or comments that we don't even need to bring these back those policies and and things so we'll move on to the next set in you know in the future move right on down through the policies so got it okay item 1.4 idea sharing regarding teacher recruitment Madam president and board members this was a request that Sheila had she had some ideas to share so um if you want to share those that would be good and then you know we can we can discuss a couple of them because now that you've shared them with me we have some responses for part of it but it doesn't mean that they are not good ideas there and and this is actually one of our new hire um teachers uh first grade I believe at Sunrise she's just a patient and we were talking about how to try to attract more teachers and retain them and this is just what she came up with I asked her to come to a meeting and she doesn't like to public speak so she wrote it down instead she's a first grade teacher but she doesn't like Publix yeah she's okay with kids she's one thing talking to little kids in a different thing adults um you know I as far as like health benefits and whatnot I mean that's that is what it is it would be great if we could all offer everybody great things but it's not not feasible you want to share the other ideas that are on here so that yeah that um tuning in can know what you've suggested yeah the first thing is that um the district could advertise in the community about the post bachelor certification program it's offered through Mojave Community College this program allows anybody that has a bachelor's degree already they can get their education furthered and get a certificate as a teacher in the state of Arizona and she was just using I believe the Northland Pioneer College as one of the things and they offer U.S Constitution and Arizona Constitution for those seeking the alternative teaching certificate and they do do it during the summer and during the summer it looks like they're 50 off the classes and then they are work at your own pace and you have up to a year to complete it and the requirements for the programmer to have a bachelor's degree they have to be hired on at their local school district and then they have to apply for the certification program and they cannot get the FAFSA for this so there is no financial assistance available which I had no idea that that even existed um so it's new it is new that's good and we have been um and I will tell you in response to this um uh that's a very new program at MCC we've been involved with a a grow your own teacher program and with teacher internship programs the grow your own teacher program is with NAU and we've been involved with that for several years MCC is now offering actually the newest piece of that has to do with offering an undergrad degree program the issue is that when NAU's program they don't call it grow your own we call it that but it's one it's a part of what Amanda does you know in her position and at the time that that was set up it was very specifically set up that it would only be with the universities and that the community colleges would not try to impose on that process so we've been cautious about um advertising it because we kind of felt like we would be shooting ourselves in the foot a little bit if we did that so we don't deny that it's there you know but we don't base our advertising on that piece a number of a number of colleges offer what she has in the second part which is the Northland Pioneer uh Grand Canyon virtually any of the universities offer an internship program and we work with all of those programs who you know that all teachers from all of those who already have a bachelor's degree and want to earn their Masters in Education so we work with all of them on that some of them you can do that without without cost as well but that's up to the teachers to be looking for we do mention it to folks who are interested and we encourage some of our local folks to do that so that is already in place so MCC this is their it's new but it's been offered at the other Villages yeah well NAU has offered both NAU has offered the undergrad program and then many colleges in the state offer the um the The Graduate level program now does mcc's because I know MCC used to always offer the Arizona Constitution and U.S Constitution to the teachers and stuff do they still offer that or you know what I don't know if they do I don't think they do they don't do we know if Amanda's picking that up that might is that going to be okay all right so they haven't they haven't done that for a while and that applies to folks who've who are either wanting to come into education because they have a degree in some other area but it also applies to anybody who comes to us from out of state to get full certification in Arizona they they have to do the U.S and and they either have to prove that they've had U.S Constitution class in their undergrad work or they have to take it and they must take Arizona Constitution that's fairly consistent from state to state you know if you move from one state to another they're going to make you take their state constitution class as far as the insurance being a doc there's not anything you can do about that I understand but a lot of employers can't even afford to offer any insurance exactly we discussed this it comes up annually in our meet and confer discussions and um and part of what we talk about is okay if as a district we wanted to consider Insurance a a reasonably priced insurance for families because it's here to do that to bring that down it means that what we would pay for the insurance for our employees would go up and um and so it's it's a balancing act you know and of course the board decides On Any Given year what we're going to do for our insurance for the following year our board the four years that now going into year five for me the board has been pretty adamant about let's make sure that we can make the full payments for insurance for employees that were not in a position where we say you have to make you have to pay a percent image of it and if that means that we're not offering something for families that's a reasonable price that's where we want to be I don't know quite where districts are right now but I know that three and four years ago lots of districts were considering that employees would have to pay part of their base you know their base insurance and that the districts couldn't afford the whole thing we have a buy-up so we offer a base plan and employees can buy up for a very reasonable monthly amount to reduce their their deductible but when you go to the family thing it's it's just huge and if somebody's asking because people have asked me okay well then how is it that needles can pay for their employees and their families and my response to that is California funds students at three times more than three times the per pupil rate as Arizona and in this area the cost for utilities and fixed costs for our school districts are very similar if you looked at the fixed cost across the river for Laughlin schools and for needle schools and US the fixed costs are very similar that means that the difference in what those districts get pers per pupil funding can go for salaries can go for uh you know for insurance can go for those other things and so you know sometimes the the response is simply some education for our folks we would love to do it but it's yeah it's just really hard um and then the last one where she's talking about if you'll let me address that about the providers in the area um uh we changed Insurance two years ago three years ago now because Aetna did not have carriers in the area and um so and we could not get we and and at the time uh Kairos was with Blue Cross Blue Shield but part of what we what we want them to do because that's another example of us being a member client because they're part of the trust you know a wing of the trust is that they're looking for the best bang for their Buck relative and the best bang for our buck relative to the services but they always respond to us in terms of if we say we're not getting this this service is not available in Bullhead City under your plan they look to make those arrangements if those services are available in Bullhead City sometimes the service is not even available here and and so maybe the closest would be Kingman or Havasu or sometimes Las Vegas but they they go to bat for us they spent several months this past year because we were not getting good uh urgent care we did not have good Urgent Care the doctors were were involved in the plan were signed up for the plan but the clinics were not and so that was causing an issue for our employees if they went to Urgent Care their doctor bill part was paid their Clinic part wasn't and so now so what Kairos did was then made the arrangement to say you get you know you get what you need done and then submit it to us and we will reimburse because they want to make sure that we're getting the coverage that we expect to get from them so we're trying her ideas are excellent we're trying and I know just from my end of it with insurance I mean you think it's just is what it is in this area and we don't have enough doctors to go around so you're not going to find people accepting new clients for pretty much anything right now exactly there are they already have full house I think for many of them to add to that Sheila and I certainly would want to hear any other ideas you all have we are in fact sending two of our folks to it's called a career something around the career fair or something in Palm Palms Palm Springs Palm Desert in September we haven't done that for a couple of years because we got we sinned and we haven't gotten many results but we're going to try it again so we're going to send a couple of our folks to that and kind of tap into the into the California market and see what we can see what we can find over there and then we'll be looking at a couple of others during this year pick that up but any other any ideas you all have we certainly want to consider them and share them with the recruitment committee unfortunately I think that's one of the things that we need to as a board and a district really concentrate on obviously oh yeah and we wish it were no this is not going to come out right I was going to say we would wish it was only our problem but it isn't it's it's nation state Nation the state too yeah yeah it's it's just a huge problem I think I shared this with you last month um uh or I shared it with some group recently in 1970 in 1970 which was the year after I graduated from college 50 percent of the degrees from colleges and universities in the U.S were education degrees in 2022 that had dropped to four percent so the you know the pool is not there this was one of the the items that we were talking about when we had the community here yes and it still is going to be one of your strategic goals I'm sure yeah yeah it can't go away as a goal cannot go away there were some several good ideas yes there were good and so we'll revisit it there too yeah yes we will have we ever actually like had a symposium with the teachers asking them themselves what they would recommend that's part of what the committee did last year the retention committee and this year it'll be the recruitment committee and that's part of what they're doing they actually had some really cool ideas for retention than we've implemented awesome item 1.5 Staffing update I thought eighth the day in that you'd want some staffing information and Charlene particularly asked about about some information um and and what you get what's in the reports from the principals lots of times it's just numbers um you know number we have this many openings we have this many filled whatever um so I I asked her specifically if if seeing the org chart would help so you kind of knew where the openings were and that also gave me the opportunity today today to look at our uh actual numbers we have uh and I'll just throw this number out but we have 2331 students registered but today in seats in classrooms we had 20.95.

that second goal is very similar to our goal from the previous year and quite frankly we knocked that goal out of the park our goal for last year was a 20 drop in we had a nearly 40 so really proud of the work that we did there um our third goal is that by May of 2024 our staff and parent satisfaction will be reported by I would recommend Dysart middle we'll reach um 72 percent again that's another incremental goal because we met our goal from the previous year and we're again knocked that one out of the park um so we're really excited to see the continuation there our action plan and our plan to meet these three goals is quite frankly we looked at our data and we completely restructured our master schedule and streamlined content areas for teachers with that became a complete PLC reorganization which was fantastically timed with the PLC convention in Las Vegas and we really organized reorganized those to facilitate more standards conversations and results driven conversations we're really looking at the state performance level descriptors and moving into student results and how that translates to kids we will also be implementing instructional rounds this year which is a program for teachers to observe each other and give specific feedback the best way for teachers to learn to grow is to watch other Master Teachers so we're facilitating that program and we will also continue to monitor uh referral and academic data weekly we've increased our parent and Community Family engagement activities on campus for this upcoming year and we're also restructuring our successful house system from last year and increasing its campus presence we're generating a lot of Buzz right now about our house sorting that is tomorrow that's where we're going to sort our entire student body into their four houses staff is all on board and they already know what house they're in and then kids and staff are you know they're getting super excited about it but we know that when they're excited about the programming at school that they perform better academically and that's all any questions oh sorry additional supports I apologize additional supports um that we are focused schools so we're really thankful to be working with a lot of layers at the um the district office in ed services and so that's going to be additional walkthroughs targeted training we've got specific training that we've already seen coming up based on needs that we've seen on our campus with our new to us teachers and we'll also be getting additional training and feedback for our ESS and El teachers in those areas as well um so really leaning on District supports there to help us and help all of our teachers grow thank you thank you thank you guys quick question just to make sure I'm looking at this correctly um on your data Slide the second one in regard to intermediate for 2122 to 22 23 61.82 to 31.82 percent um what's the discrepancy there just to make sure I understand I'm reading this correctly and understanding it was at a drop or was that we had ones we have students that actually jumped from the one they went from basic all the way up to proficient so we had students then our seventh and eighth grade classes that actually jumped to grade levels because of the amazing work of some of our teachers and the discrepancy was just we also lost some students that they were in that 61 percent and they were not with us for the 22-23 school year thank you um I just had some questions regarding the the action plan um can you I think it was on the action plan um as far as yeah decreasing like the office referrals how how do you what is your plan to do that well one of our big plans is we share that referral data out with teachers every week of by grade level and we share that with all of them we actually Incorporated that into our house system last year it'll look a little bit different this year um and the way we did that was um if a student it's kind of hard to explain but like if you got a referral I'm out of fifth grade then sixth seventh and eighth grade all got points if that makes sense so we made it kind of we added it kind of into our competition but really truthfully what it came down to was revisiting our discipline flowchart in our discipline Matrix and really cornering like is this a classroom management issue is this a uh or is this really a discipline issue I mean really working with teachers uh Mr Perla this my assistant principal last year is fantastic about talking with students and talking through like choices and avenues and really I say he's truly cognitive coaching with students about making better decisions and choices going forward we really truly spent the time building relationships with the kids and the families um our we haven't she's kind of moved into a new role but ernestina Rose go on our campus also she was our family Outreach specialist last year she knows every kid every sibling every cousin Grandma everybody I mean can give whole histories of families because she's been in the community for so long she's an amazing resource and then of course we've got a couple staff members that retired and then now volunteer with us or work as Perez but they were also teachers in the district so and at the same school so we've really we've tapped into those longevity and that Taproot relationship to be able to decrease those and going forward our biggest piece is visibility we have people everywhere so we're out in every hallway or out at every lunch come by first thing in the morning you'll see me on the driveway and when it was 118 on the first day of school I was out in the driveway and built again building relationships with parents as they're driving by and with kids as we're waiting it makes all of those little things add up to make big things you also mentioned the master schedule changes can you speak to that just a little bit yeah absolutely so um in last year we had a master schedule where our seventh and eighth grade teams taught both 7th and 8th grade so if they were an Ela teacher they taught seventh grade ELA and youth radioa and for all of the core areas so we really looked at that and said let's streamline so we can focus lesson planning and make sure that that's key and that the conversations can be we can really dig into the standards and the scope and sequence for the one without spreading ourselves our teachers too thin and so far it's really worked that gave us the flexibility to restructure our plcs by those content areas so our grades five through eight math are all meeting and those conversations have been so deep right now because they're they can't talk about um you know Little Johnny's late for every day you know or we need to make sure we pick our kids up two minutes before lunch or those conversations are gone it's truly now this is the standard here's the performance level descriptor here's where my kids were at last year our first PLC meeting they were digging through aesa data from last year combining that with the scope and sequence for this year combining that with the lesson of the standards for the first two weeks and it was it was amazing um we were all you know when we had all separated out from my leadership team I mean came back and debriefed afterwards and we were just like yes this is this is where we're going and it's good feels really good good thank you I have a question on your action plan there's two things that caught my eye the first one was the house system I wasn't real familiar with that can you go into a little bit more detail on that and then you also talked about increased family engagement how do you plan to to get more parents involved they actually kind of go together so absolutely it's built off of the the house system is built off of the Ron Clark Academy we were very thankful to be able to send four four of our teachers this year I'm planning to send a couple more um but it the premise of it is is that every student as soon as they walk on campus has a community has a place where they belong because that's you know for some students they come to school then they don't necessarily feel like they fit in so we have all grade levels separated into the four houses that in the Ron Clark Academy technically has eight but we decided to go with the main four um and so tomorrow they we'll all find out what house they go into and then there they'll have we're going to use our advisory time that's already built into our bell schedule to do some of the community building every staff member is a part of a house so they're going to be the students will be able to build a relationship with a teacher who's not giving them a grade um it could be somebody that they again see at you know whether that's lunch duty they might see them in the next year but it's all great so our fifth grade students tomorrow when they get their house that will be their house for the remainder of their years at Dysart Middle School um and then they the purpose of it is that they grow into leaders because it will become student it's student-led and student generated um so they're going to be leading that we then took the house system and um because there's the four and there's the four quarters we decided to make every quarter separated out by or kind of sponsored by I guess by a specific house so first quarter is our isabindi house and they are running the they're going to be leading the family um the Fall Festival that we had last year and then really improved it but they're going to add some isabindi pieces to it plus the spirit week and then bringing parents in we've already I've already sat down and calendared other events on campus this year with my family Outreach specialist and my interventionist specialist just to make sure that we already have them all set up and ready to go and then which ones we're going to be tagged to a house second quarter is going to be Amistad and we figured their house color is red so we were going to do a spaghetti Bingo dinner because that seemed to fit and all the house of Al Turismo our house sponsor the our staff member leader for that one was really his heart was really like I want to do academic showcase in the spring absolutely if that is where your heart is then then you go for it so anyway so we just kind of we did that and then make sure we've already counted out that we've got them all there and then now it's just getting the parents on campus that's wonderful yeah we're really we're really excited tomorrow if you guys are not busy at two o'clock come on by we'll be happy to have you we'll give you a lanyard and we'll give you a card and you can get a house yourself it's really cute um in Walking classrooms today the students were asking me and Mr Perla what how so you guys is in well we haven't told you guys yet you know we'll find out tomorrow I want to be in Reverse okay why um they're super jazzed but we just keep telling them you don't get to pick your house the house picks you so it we're really we're really excited about it and then of course that has really energized our staff um and again I think which is just helping those conversations back in plc's again seeing seeing the teachers they're the camaraderie between them has been even stronger this year so really excited great job thank you thank you much quick question sorry um I wasn't sure if Miss Grant was going to go the advisory out I you said advisory hour is it really an hour no advisory period it's periods 15 minutes 15 minutes every day and then we did increase a little bit on Mondays so that we had a little bit of extra time sure to do just that but that's every Middle School we all four middle schools are running on the same bell schedule this year perfect thank you you bet sorry no you're good thank you next we'll move on to item G2 Dr Credo thank you madam president members of the board to continue in our academic Focus which is one our main goal uh in the district I asked Dr assai to do a presentation on our academic Focus for the year so doctors say good evening Madam president members of the board again uh it is my pleasure to present on our academic Focus um our academic Focus goals for Educational Services and really our indicators are built off of the golds uh the board's goals Dr crota's goals and then we produce the indicators really the indicators revolve around increasing test scores mandatory data chats with principals adding supports at Focus schools and our PLC process we believe that raising student achievement requires Fidelity to process and also solid measurements the processes we'll be talking about tonight include the implementation of the PLC process really are rebooting because we've tried it before and not seen the gains we needed ensuring Fidelity to the resources and scope and sequence focusing on Solitaire one instruction adhering to benchmarks and using them to really identify deficits and opportunities to curriculum Compact and our measurements we're using aligned to our state labeling system our measurements of success are the double ASA azsi and act that's what we're measured on that's what we're going to judge our process on to review the PLC process it revolves around four questions what is it we want students to know really the what the standards how will we then know they know it the how what will we do for those that have an extension which in the past has been overlooked a lot and what will we do for those that don't to this end the board sent all of our directors and our principals and two of our board three of our board members to the PLC conference in Vegas we believe that as we Embark in our rebooting of the PLC process that we really needed to ensure that we were all on the same page that we defined success the same way in the past I think for PLC process it's really been focused on what the adults in the system are doing and we've redefined that as we can't have a really as we tier our plc's red yellow and green we can't have a green PLC without that group producing results for students I can be doing all the actions but if I don't if I have the best intent without the impact it really doesn't matter so as we've done this um Miss Hartson and Miss Noble designed with Educational Services a Continuum for our plcs and what success looks like this was used by our site by our site leaders to really classify all their plcs and the plcs went and did some self-reflection themselves saying this is where we are no nobody's all red really are all yellow but here we are in different areas and here's our goals for the year here's how we're going to move over so we can do the PLC process better in addition all of our sites have worked with either Mr musee or myself to design a PLC rollout process for the year with goals and what their staff's going to do and how they're going to have accountability for that in addition our district office staff is going out on Mondays to see what is being done with plcs and to look at the feedback that principals are giving to their teachers because we know that feedback for students matters but feedback for adults and their system matters as well the next part of our process is adhering to a Solid scope and sequence we build our scope and sequences off the Arizona State Standards we look and build our assessments off that and then we use our resources that we have that we've adopted through our curriculum adoption process our district probably has some of the most detailed scope and sequences in the state this is a sample of the front-facing page so it defines the unit it describes it it gives a timeline and we don't you don't have to be on on every day uh you can be three or four days in between but you shouldn't be two or three weeks behind because we do have transfers in our district and if a kid goes from Rancho to El Mirage they should be learning the same thing at the same time so we don't lose ground it also defines our major standards and our minor standards and it also provides the teachers with the assessment so that enables teachers to really plan backwards we had work done on this this summer through summer workshop that we've talked about over 80 percent of our staff actually had input and going back and really examining our scope and sequence we looked at our assessment data from last year and we said where did we really hit it out of the park and where did we not and we were able to make revisions to the curriculum revisions to the assessment to better align them to the state test our next process type is to our teaching and learning and what it means to have great teaching and learning and Dysart last year you heard a couple schools mention that they were concerned about tier one we are not going to have that this year we are all solid on what tier one looks like it's defined by the Dysart instructional protocol we trained our teachers on it we trained our administrators on it uh to that end as our TLS program our teaching and learning specialist program was revamped this is our primary coaching tool I do want to emphasize that it's not a checklist I if I see the first five minutes of class I'm not going to get all the checks on the sheet and the sheet isn't about getting all the checks this is for coaching I always start by coaching and looking at the objective does the objective align to the standard at the correct level because if I'm not teaching the right thing at the right level it doesn't matter how pretty the lesson is the rest doesn't matter because I'm not learning the right thing at the level of rigor I need to from there we coach we look for checks for understanding which is in the bottom right hand corner do our teachers know when kids leave the classroom daily who gets it and who doesn't because if I'm working on a standard and I don't know 50 of my kids know it on Friday it's too late I've wasted the four days in between I need to know daily what my kids know and then we have active engagement and academic conversations and the other two quadrants which overlap the beauty of this is every educator in Dysert can tell you what Solitaire one instruction looks like because that's defined and the reason that's so important you hear me get very passionate when I talk about this part is the research shows that there's more discrepancy classroom to classroom then school to school traditionally because different teachers like you can bring your own art to this there's some scientific things that go into teaching to produce student achievement and we want to make sure all teachers have that the next head of the process is making sure we are also adhering to test prep we teach the standards which are aligned to the test and sometimes people say you're teaching to the test yes we are we want our kids to be successful on State Testing when I took my superintendent's exam I wanted to be successful on that as I want my daughter to one day be successful in her nursing exam which she will study for so we teach to the test we look at our standards we look at the test we have Benchmark predictors our Benchmark predictors we should not have been surprised where our double ASA scores were this year our Benchmark predictors for reading were within 10 percent we estimated as a district 36 percent of our kids would pass 46 actually did but we do have time before the last Benchmark in double ASA and our scores should go up because we know what they're low in and we have time to intervene our math we did not do such a good job of intervening in our benchmarks predicted 41 of our kids would pass and 41 of our kids passed what this does tell us though is it's more important than ever because our benchmarks are so tight that our teachers and our leaders lead teachers and really being able to dissect those when we get them the times a year that we do and say what do our kids still not get is our curriculum going to address that if not we need to go map that in again which groups of kids don't get it so we can pull small groups um also taking the test tests are different now than when we took them back in the day I had a number two pencil it had to be an nicely sharpened and I filled in one answer for each question now kids take the test on the computer they have multiple answers sometimes they have drag and drop they have to fill it highlight things so if I never practice with the test format kids might not know how to do that in addition it's changed the way that questions are asked we have a standard rl2 that asked um it has to do with summary in writing a summary it doesn't say writing a summary it says summarize in the past when I taught English I had kids write the summary I thought I kicked it out of the park or hit it out of the park I'm sorry I'm not a sports person um I thought I hit it out of the park um obviously I didn't either today that same question asked It'll ask which of these is the best summary It'll ask which sentence completes the summary what detail best supports the summary so you can see if I just teach it the way I used to by having kids write a summary they could be able to do that I would think they're proficient but it's not the way they're tested so that's why these things are important to us and part of our academic plan for success in students showing proficiency those are our process goals to hit our three percent gains the next is focusing on our Focus schools um when Dysart middle presented they are one of our Focus schools we identified six Focus schools as having less than 40 percent of students proficient in reading and less than 30 percent of T students proficient in math or having a new admin team altogether what these schools do is they intensively and I mean intense I was at all the focus schools this week my team was too I felt like I was walking in I either saw Amy Ashley or Dana back there walking out meeting with principals we asked them to file Focus plans the first goal of their focus plan is always solid tier one instruction and how they're going to roll that Dysart protocol out how they're going to hold teachers accountable how they're going to do PD and PD that's differentiated because when I'm doing rounds with the instructional protocol if Craig has a great objective every time he doesn't need to set in professional development and listen to me tell him how to write an objective so we're using our data which is collected two at the district level so we can also see if we need to infuse some of those practices within our curriculum the second goal is up to the schools they have goals such as improving systems Improvement in subgroup populations you saw some of our schools classified a higher amount of Els some didn't our ESS population some schools chose to focus there because we do have we are in TSI targeted School Improvement for you for ESF students at some schools our Focus schools include Ashton desert metal Riverview Thompson Ranch West Point and Valley Vista our final lunch pin in this is increasing instructional leadership because we know that next to the teacher the teacher is really makes the most impact on student learning research supports that leadership is the second the principle has the highest second highest influence on student achievement so we thought that we really needed to go back and train our leaders you've already heard us talk about training and getting a common vision for what a great PLC is and how that can move that was at our PLC conference in Vegas I also didn't put up there we did a lot of dug into that a lot also at our back to school with our administrators we have revamped and overhauled our teaching and learning specialist program they're meeting more frequently in the district the part I think that's going to really make a difference is in the morning we talk about best instructional practice and how to coach they practice those coaching conversations but in the afternoon we're actually going out in about groups of three or four on campuses with teachers who have volunteered to let them practice their skills in their classroom so it'll be on the job it's a learning by doing where you go into the the classroom You observe as somebody goes in to replace the teacher for about 10 minutes the teacher comes out in the hall conferences with the coach and goes back in it's a high-yield strategy and coaching and I believe as an instructional coach if you can do in and out coaching like that that you can coach anything so it's going to be really great to have this opportunity to practice and grow our teaching and learning specialist because eventually we want them to be our assistant principals and our principals we want to create a pipeline of growing our own I didn't add this up here but we also have a master teacher program there are two one or two teachers from each school who applied were designated Master Teachers and we are using them for model classrooms I was at Ashton Ranch yesterday Jessica Brill who was a great teacher at Valley Vista she's now at Ashton Ranch opens her class to her colleagues to come in and observe and give her feedback on her best practice so she has to be on that's a lot of pressure because those Master Teachers have to be on all day every day because you never know who's walking in and then they use that to debrief as a method of best practice so hopefully our Master Teachers become our TLS our TLS become our APS and our principals and last we continue training for teachers in addition to sites working on the elements of the Dysart instructional protocol and plc's we have gifted cadres for our gifted teachers our gifted training for teachers who are learning how to really raise the level for their gifted students we have a group called the literacy literacy leadership team which is a combination of effort by our language arts specialist and our social studies specialist to really get kids reading more and writing about using those primary sources as they write it's had great success and then our math leadership team who continues to study our new math curriculum how to really implement it with Fidelity and best practice and they serve as role models to their peers I added this because one of the things that we've done under Dr crota's leadership and one of the words I keep hearing around the district is focus that our leaders and our teachers feel that we're more focused than we ever have been Kara Sarah included this for her staff it's her goals it's her CIP goals that talk about goal one and academics goal two and referrals goal three with satisfaction but she aligned it nicely to their Mission Vision collaborative commitment Norms that are part of that PLC process and underneath you can see many of the different things we've talked about from feedback with the Dysart instructional protocol to the PLC rollout to RTI and how that really all fits to to promote those goals which are aligned to not only Dr crota's goals but the board schools and I will be happy to answer any questions thank you Dr Sai thank you for this presentation um I feel like the past couple of years we've been really focused on our academics we want to say we want to see our students learning we want to get proficient on grade level as much as we can because when students get behind teachers not only are responsible for teaching that grade level content but they got to back up before they can get to grade level and then it just and it's kind of a domino effect so I love the focus on the academics but not just okay yeah yeah we're focusing on it this is the nitty-gritty this is how we're focusing this is you know us studying and seeing okay we need to do something different here's where we're going to start so thank you for that um can you maybe just uh in like a couple of sentences just briefly highlight again exactly how the PLC process is going to drive our academic success in a couple of sentence I feel such a challenge for me um I will try my best president um with the PLC process it's focused on looking at in that unit at what are those standards I feel in the past we've kind of given it a a glance and not gone past the semicolon most of my English standards are deeper level and the before the semicolon is kind of at a dok one or two and then it goes on to a three but we only teach you the two so really defining the standards and doing a task analysis of what does it take what are the prerequisites to reach that standard and breaking that down so the teachers are engaged in that conversation uh during common preps preferably at elementary it's really easy to get common preps at high school we try diligently to get common 9th grade prep common 10th grade unfortunately when we can't find enough teachers sometimes teachers pick up six fifths and that process becomes harder we are able to do it on our Monday early release which embeds time during the day so as long as time's embedded during the day it's some point for those plc's or sometime teachers have that opportunity so it's defining really unwrapping that standard but then two saying how will we know they know it that day not in creating those common formative assessments or every two days because for too long we've waited till the end of the unit which in English can be three or four weeks so really defining how will we know that that standard in real time because like you said if they fall behind it's so much harder to make up but if I know on day two I need to pull a small group to make that up I have that real-time data so creating those common formative assessments as part of that process Madam present I can help her with the one or two sentences um of course you can simply put if you want a sound bite for the professional Learning Community process it's a focus on student learning and not teaching just because we're teaching kids doesn't mean they're learning so we need to measure what they're learning and adjust accordingly so it is a focus on student learning thank you I appreciate that and I've you know being in education I've been in plc's and I feel like for the most part it's been this sort of vague idea you know you get together you know okay what do we you know and it's kind of just okay yeah you know everyone hits the surface of it but just taking a deep dive into it and it doesn't have to take hours and hours it's more of a focused conversation like you were talking about I've seen some very effective plc's that work in about 45 minutes you know to go through it I also think being able to you know across the district we do pull all of our music teachers together or all of our all of our Singletons with CTE so I think sometimes when we try to force it at campuses in the past it does make it harder if you don't have like content there are ways to do vertical plc's across things but I think we we've really tried to look at how can we create maybe multiple meaningful plc's but it's like you said it's the quality of the conversation thank you and I like the fact that you highlight it can be done in 45 minutes it's not it doesn't have to take oodles and noodles that you don't have to stay for two hours after the Bell just a PLC correctly correct um thank you um and then also I want to just focus this I'd like to highlight the focus on our TLS and our coaching because coaching is one of the greatest experiences but it could also be viewed as an Expendable position for people who don't understand education people who don't understand what a coach does why it's important it's not somebody who just goes in and says okay you're fine and then move on so for maybe somebody who doesn't understand the process can you maybe in like 10 sentences I'm sure I'll do 10 sentences and then Dr crota can finish and summarize it in one okay um so our TLS focused primarily on our zero to three year teachers because we know lots of teachers will leave the profession in five years so we want to retain those people they start with training them in the basics from new educator orientation how to access we do so much on computers now that can be hard you know how do I use infinite campus how do I use illuminate how do I use my different testing platforms uh then they go into the first two weeks we focus solely on management because I know if I don't have management the rest doesn't matter because I have kids running all over the classroom or that aren't listening um sometimes that's really easy sometimes a coach goes in and says Craig you need you need a quiet system symbol signal um and the teacher does it it's successful other coach will start to engage in a cycle of planning going in and observing and debriefing with the teacher another thing a coach does is really focus on transfer of skill professional development research will show us that about 10 percent of skill is transferred without someone there to support it so we invest heavily in training teachers and different methods in professional development and then that coach is there to watch the transfer of skill and provide feedback or reflection depending on the level of skill of the teacher if my teacher is really skilled I can say what do you think you know could have made it better the teacher will come usually my zero to three year teacher you kind of have to dig down and say okay do you think maybe this or this and then you go back and you try it again and the coach is there again and the coach really I believe in Patton well I believe others too impacts the efficacy of our teachers and we know that teacher efficacy the belief that I can do something that I can persevere that I can get it done is one of the highest influences on student academic success Dr crota would you like to summarize sure you only get two I I can do in seven words I would say solid teaching practices create successful learning opportunities and that's proven in the research that more solid they are in their in their practices the more kids are going to learn thank you for the presentation um it was very informative and it really just re-emphasizes for me how much of a focus you guys are putting on academics which has always been um very important for me um I also liked that you had the the piece on tier one and that you have from you said you're going to use that I don't want to call it a cheat sheet what's the real name desert instructional protocol the tls's are going to be using that going into the classrooms uh the TLs admin also uses it for so there's two ways this is going to be used the TLs goes in and they script by hand and then they go out and they kind of go over their check boxes because it's kind of a hierarchy of how I coach it should never be handed to the teacher like here you got three out of five checks so TLS will use this every visit when they go in wanted to just clarify though that we're going to be monitoring for tier one because I know you've said initially go back to tier one but we are right we're we're just going to make we're going to this is our solid tier one this is our way of making sure it's implemented in the classroom yes okay and I appreciate that be because we learned in June struggle school-wide with tier one instruction which was still alarming I still cannot hear that so I'm glad that we're getting plans in place to be able to make sure that's happening and that's one of the reasons member portrayed when you saw the focus schools all of their goal is Solitaire one revolving around education on the dip okay and using it in those schools to really have a rollout plan for it okay and I will say between this presentation and just what I've seen of this this team um there really seems to be a very strong emphasis on academics being in the schools doing all the monitoring and I appreciate it and I really want it I really hope this this um uh not motivation what am I looking for sorry my brain is um momentum continues because and now as you and I have known each other a long time my thing is you can be nice and not effective okay now I've got a new one you can thank Dr crowdo because I wrote it down just because we're teaching kids doesn't mean they're learning that's profound that is so true because what I'll say is you can go in and do these spot checks and be in the classroom or and look and say okay yep they've got a PLC scheduled they're doing professional development Mondays you know they're doing all these things just because you're checking the Box doesn't mean it's effective doesn't mean kids are learning so it's really important for me and I'm really inspired by this team because again you guys really seem to be driven by being in schools and making sure things are happening but please continue please continue that and go in and measure I mean I don't want to just hear these are the interventions we're using and then we don't find out until the end of the year that kids didn't move the way we wanted they didn't grow as as much as we needed them to or like you had said with your English scenario that you know that's a long time to wait to see whether or not kids get it so I guess for me my takeaway with all this this all sounds good but just having ways that we're doing frequent check-ins to make sure that what we think is happening is is really effective and meaningful and kids are learning well I think that's part of the um one of the real benefits of Dr crota's leadership is he has high expectations for us as assistant superintendents as principals for our teachers but also the demand that we support schools in doing that um you know and also we we have great leaders and great relationships who then they don't see it as an obtrusive process but hey I had a principal go I'm so glad you're here to walk I'm like really no really I am so I think our leaders appreciate the support uh because we have a great group of site leaders who want to be better tomorrow than today who are you know they look at their data you know even our top performing school she goes that's not where I wanted to be and that they constantly they want to produce great results for our kids for our community and they realize that working together especially in the same direction that we all have this laser-like Focus this year that we're going to get there a heck of a lot faster than trying to do different things all over the board and I think building that collaborative team as well is good because then that way no one should feel uncomfortable or hesitant to come forward and say I need help I'm struggling or you know my interventions aren't working and coming to District staff if they need to and saying how I need that help now better to know now and fix it and feel comfortable asking for it then again end of the year scores come out and then it's too late you know thank you for everything you're all doing appreciate it thank you um just want to say how much I appreciate this this presentation all the information that you're providing I know it was mentioned um in here with um the slide for Luke but also in a in one of the cips you know speaking to the attendance piece of it in in reducing discipline referrals um and while that's you know hopefully effective you know that that effort what are we doing for the actual attendance to school um what steps are we taking to improve that each of our sites is really looking at that oh we have the standard letters but we know the standard letters don't always work um so lots of them have less of them have programs that are promoting attendance that we're really trying to get out and I'll cite Luke again uh because we just talked about it the other day she has classrooms actually competing against each other to see who gets the best attendance making sure we do call home I have one school that's exploring the idea of house visits I we have to iron out some things there because we also you never want to put your people in Jeopardy and not not that without ever intentionally happen but right you know just the legalities and Logistics of that so we have looked at that we have reached out to I believe uh one of our schools was talking about reaching out and working with their SRO okay to see how they can support us Maricopa County has a Cuts program that we used to use however they're only available once a year now so that's not really an option for us anymore when you say it's only available once a year what does that mean like one time per student or know that they'll come and do hearings for us once a year I believe because that's that's the capacity they have gotcha so that used to be a good deterrent but it's not something we have an option for anymore so we need to continue to explore options because sometimes even as a parent when I took the kids through high school just knowing they had to go to an attendance hearing was helpful yeah Madam president uh member Dinsmore we also this is a major part of our data chats that we've had with every single principle so far we talk about attendance we talk about chronic absences we're able to run lists of kids we have administrators using their team identifying kids with chronic absences sending letters about chronic absences aligning it to proficiency to show the parents how proficiency lines up with chronic absences and reaching out to explain that you need to be present in order to learn so it is a very huge piece is a huge Focus for us again we talk about it with every principle every principle is targeting it we've sent out announcements district-wide but ever since the pandemic it's okay not to go to school or it's okay not to do that and I and I take this time to urge the community we need people you need people to demand that their kids are in school we will help them learn we will get them to where they need to be to be successful but they need to be in our campuses so that is a strong Focus for us and we will continue to do that throughout the year thank you and you know as a parent of a a student with a chronic health condition are we still requiring those chronic Health documents to be submitted if there is a true yes we do medical issue yes we do okay that would excuse them from from The Chronic absences but outside of that though we do have the ability to suspend or discipline in other ways Madam president member Densmore we do look at that the suspending piece obviously is putting them out of school even more I know um so we do have those things with discipline we talk at the high school level about losing credits in class after a certain amount so they do have attendance contracts that go out and after a certain amount of absences that the students will lose Credit in those classes so we start to explain to them that in order to pass high school you have to accumulate a number of credits so if you're losing credits you're going to be in high school a very long time and so they're starting to have those conversations a grade school we're talking about retention too we've talked with principals about if they're not here and they're not proficient at grade level we may need to talk about bringing them for a retention that they haven't learned what they need to learn in that grade level and they need to do it again thing we asked them to explore with their teachers is having the teachers call home as lots of times if it's a you know if it's a person I don't know calling home it's not as impactful I know when I was in the classroom if my kids were gone for two days I made the phone call personally if you have 160 kids it's a little bit harder sometimes depending on how many absences you have but I do believe that Personal Touch also makes a difference when I call and say hey I noticed Caitlyn was gone today thank you so to piggyback up the absence or attendance issue when I was in high school we had our school district had a truant officer and if you didn't show up to school we had a couple of true officers that would roll up and they're nice true and officer cop car and you come to the door hey get along to school is there any possibility of adding something like that in the future Madam president that is that is the cuts program that's put on by Maricopa County and there are so many schools in Maricopa County that that's what Dr assai was referring to they can come and service our district for one time an entire year obviously that does not help to tour absences for one time I have worked with the police Chiefs in both cities to try to come up with a program that will allow us to use some officers as Dr assai said there's concerns about sending our staff to to the doors so we always make sure our staff is safe although phone calls don't work so we are in discussions and talking about that on how we can maybe utilize some officers at some time knowing that we can't utilize them every day because they have a job to do too you know their their jobs to keep the city safe and respond to calls so they they're not employees of the district to go out and Chase absent kids but they are very excited and willing to talk through the program and see what we can do and maybe utilize sros um we're looking at every Avenue we can and you know just getting the word out that we need to be in school thank you and I do want to say thank you to El Mirage PD and surprise PD and MCSO for those sites I just cannot say thank you enough I know your resources are spread thin but the fact that you're willing to share your officers to keep our students safe and our staff too means a lot Madam president they are amazing to work with so I second that comment and and it's they're very good to work with we are very fortunate as a district to have those Partnerships I have a question for you Dr Tsai you made a comment through your our speech just kidding um that just kidding um that you were talking about having the teachers not wait till the end of the unit the unit to discuss and see if they've got it you mentioned something about actually going over it before making sure that they're understanding it before the end of the unit how how are they going to do that are they going to test them give them a pre-test so it would normally what I was referring to when I said that pre-testing is also a good way to do it and then curriculum compacting I don't know if we're quite there yet the part I do think we really have the ability to do working with our plc's is the district makes the unit test so teachers already have the unit test but dividing that up and saying what are the big chunks so if I have a unit that's on addition subtraction and multiplication I would teach I would say I'm going to teach this at the part of addition for three days and then I'm going to give a quiz and I'm going to see who gets it and who doesn't within that I should divide it in different ways I might have some kids that tell me three plus five is fifteen because they accidentally multiplied but it makes sense and some kids are just like it's two so there's a difference in mistake I I just missed it I had a problem with the process which is an easy cleanup maybe in Bell work the next day versus I need to pull a small group Henry teach that I would teach the next section on subtraction I would go ahead and quiz on that I might decide to build my common formative assessment on addition that I taught and subtraction so I could get another read on how my kids that didn't do so well the first time did on that and that I might quiz on multiplication the next time or all three and then give my unit test so there should be checkpoints along the way I kind of my husband says I get lost a lot when I drive so I kind of liken it to the mile markers as I'm going to California if I see Indio I know I'm on the right path and if I see other places of which my to happen once or twice I know I know that I'm not so those common formative assessments really serve as our checkpoints along the way um and they're really what we should be basing our small group off of or our bellwork cleanup the next day okay because I think that's a fantastic idea if the teachers are doing that because I know you know I'm going to age myself you know 30 years ago when I was in school um we would have stuff like that in in the classrooms where the teacher would go over the lesson and you know and ask whoever has the answer and throw candy you know oh you got it right here's peace candy or we would have we would line up to the board and the first one to write the answer you know got something I mean it was just stuff like that that made the kids more interactive and they remembered a lot more and that's even to increase I mean um that's kind of that on the spot chat I would call the on the spot check we do it a lot with white boards I actually used to take my math teachers as a coach I would take my math teachers into a dance classroom dance teachers give some of the most amazing feedback as do coaches in the world you know they're like no put your point your toe do this and they can watch five different things and if we actually were able to give feedback like that what that you're talking about in the moment that is the best timeline specific feedback it has one of the highest yields I think it's like a 0.84 according to Hattie anything above 0.4 is really good so it's one of the highest yield practices that we can do to increase student achievement all right thank you next we will move on to item G3 Dr kroto thank you madam president members of the board cabinet and guests uh tonight we are presenting to you a dress code presentation I believe was asked for back in May I believe April or May that we would like a dress code presentation um and so we are fulfilling that tonight and Mr musee is going to send to you uh some information on our dress code yes thank you Dr croto good evening Madam president members of the board superintendent crota um we have uh an opportunity here to change gears and talk about a different topic and dress code and and this is is really uh for us I believe an opportunity to look at when we talk dress code the whys behind why you have it in place we can look at the current guidelines and practices that we're utilizing in policies we get a chance to assess where we are and this is an opportunity to look at areas that need to be improved and also any updates that we need to make within that those practices so I want to start with talking a little bit about some of the reasons why and and establish what are what are the purposes of address code number one when we look at that list we see it's established as a professional professional atmosphere for learning this gives a chance to say what it should look like when we talk about our campuses and wanting to see that atmosphere on a campus of when students come to school the second one you'll see listed there students should dress in a manner that takes into consideration that educational environment the safety help and the welfare of oneself and others and I want to emphasize that that area of safety uh safety to themselves could be the types of things that they could have on or they could be a problem um involving whatever's happening at the school but also re I would keep in mind that when you have a tight dress code safety is also I would speak as an administrator it makes it very easy for me to know who belongs on my campus and who does not so there there's elements to that that safety can be a huge element to when we say when there's a dress code in place and then the third one you see is there that a tire that detracts from the learning environment and that could be anything that could be affecting the educational atmosphere or the or could cause it educational disruption so this next few slides you're going to see actual information that comes from the student and parent handbook these are contained on pages 26 through 28 of our of our handbook and I'm going to I'm going to I'm going to work through these just so you can get an idea of what's contained on those pages okay and so I'll work my way down the list of each of these so we talk minimum guidelines shouldn't be seeing pajamas at school undergarments should be worn we shouldn't see undergarments worn as the regular clothes undergarments is actually designed or excuse me defined in the handbook um any reference to gangs anything that we could say that's and a lot of times too that one especially with the help of our of our sros and local police departments can Define that for us so we do education on that and work through those safety procedures but it is defined in there that way the piece you see on there of uh the next bullet not include defamatory writing obscene language symbols images reference to tobaccos drugs alcohol that's actually in reference to an Arizona State Statute that one and then the next one the same way must not display anything that would just if you displaying anything on your clothes it could be an illegal um any type of illegal property or anything that they have on them that you cannot possess at school hoods are not to be worn at class or it could be that a staff member is asking you to take it off uh when you're in in the classroom and then clothing that should be adequately covering the full range of movement without the undergarment showing I'll continue um the accessories and personal items okay and these are things that they may have that are more physical in nature that could be a safety uh concern that could cause anything to themselves or others you could see things like and some of them might not be a safety but could be involved in the safety app measurement of a student or what they're doing to learn in the room it's like for example sunglasses being worn inside sometimes there's medical situations and we understand that but we're talking in general here uh Spike jewelry chains um long belts anything that could be used in the wrong way Mass can be can be worn but they're not to be worn in any way if they're for a health purpose that's fine but not to be done is a way to cover their entire face so I would use examples like Halloween time and things like that where if a kid had an entire cover we'll see that and we have to provide instructions to students around that time of year but at any time you can't wear anything that would be distracted we didn't know who you are uh the accessory accessory can be confiscated by the administration or the staff member and the site administrators can determine if hats or headgear allowed so that one is reiterated under that particular item then you get into some of the specifics about clothing here um so you're going to see these three as I run through these next three slides are very much defined of the shirts the pants and then the shoes shirts and tops so shirts should not include spaghetti straps halter backless strapless off the shoulder tops meaning no straps as well cutting down the far end of the back or under the arms front of exposure as it's red there so they do Define what that is in there and that's a specific item in our in our handbook second one there exposing any part of the midriff undergarments when sitting and we know that we talk about midriff as far as the short shirts and then obviously must not be see-through ripped or torn I do want to point out on the top one too will we say that we're also talking about that could be the type of tank top that could be worn that has a very large undercut on it as well pants shorts bottoms um this next one is anything that could be exposing their backside or when they're sitting or standing extending of a reasonable length um that second one there any undergarment that could be um could be allowing that them to be not be able to function in the proper way of being able to sit and it's exposing their undergarments and then finally it talks about spandex in the form of types of pants or bottoms must not be see-through so those are these are pieces that I reiterate these are listed in the currently in the handbook okay and then finally the shoes we say that shoes need to be worn I think you would see that you know pretty much anywhere we talk about shoes uh being you know needing to be wore to school uh clothes shoes toe shoes for physical education is listed as well so a kid is not coming into into PE trying to perform in sandals we obviously because they get hurt and then slippers should not be worn to school and I think that kind of aligns to the to the pajama one so that's the way it's listed what could be some of those violation the consequences to these um these are these are the three things that we have identified that we have identified as the ways to deal with this um depending on those particular types of violations a lot of times during the beginning of a school year it would be an education time and then addressing it so you might ask that student to maybe uh changing the clothing that could be provided by the school sometimes that's something could be provided or changing if they have clothes to change into um turning that inappropriate clothing Inside Out has been done and also having clothing brought to the school if that's approved by the administration so if they could be bringing it in you know having it delivered but again you wouldn't want to do that on a daily basis so that's why the consequence piece to it is listed in there that that can be given by the administration if the dress code violation continues so there is Avenues to do that as a due process piece so really getting into the nuts and bolts of this um you know assessing Where We Are and I think that's why this item came before us is is an opportunity to talk about that and so as we launched into this year we felt it was important to establish more communication on the importance of dress code does it mean that we wouldn't still need to entertain what needs to be maybe adjusted or updated within the handbook so that could be a conversation and I'll get to that in a second but really starting this year it was important and we started off from a district level making sure that communication was sent out to parents um then we provided due process information to the schools that they could utilize schools then we were going into classrooms they have an opportunity to review it with their students being done either in a home room or a third hour in high school or things like that where you get you get a chance to review what the practice is with the student uh message is being sent home as well from a local campus um the the other part is is that you'll see that third bullet and some of these are things that need to then continue with what kind of training and working with local administrators we need to do to how to enforce and build a dress code culture and when we say that it's a positive culture we want students to feel comfortable at school and knowing that it's a place that they you know it's a learning environment that they're coming to as well but that they know that that's um that they know what the expectations are um and obviously that involves our parents and the community in that aspect and in the long run assessing the number of violations on each campus regularly so that's something that we are going to be paying attention to now is what's happening with dress code and when do you need to address it right now it's hot so a lot of times you're seeing right now that the kids I mean it's kids will wear jackets and then the jackets Come Off because they're wearing something that may be underneath that's not appropriate so they can shift it between that but a lot of times in the winter you see them more covered up so you'll see that change and when we get into the spring we see the adjustment again and that's not it's pretty obvious but that opportunity for us to assess where we're at continuously throughout the year what we're doing and how we're reminding on our campuses and working with our parents and Community but I think most important is our last bullet there is um we we feel that also is in this process we need to look at how can we form a committee to begin reviewing and updating this dress code policy I've been working uh closely with Kevin cashatt in the student services office I've asked him to be working closely with the campuses in the initial part of the year we've all been doing that as you know as assessing as from our end what we've seen on campuses uh going out there and visiting the schools early on but we feel like at this point now too is that we can do these things but we still need to come back to and look at forbing a committee and looking at how we can review the current dress code practices what's in the handbook providing updates and where we want to go from here so if we feel like there needs to be updates to it if we also feel like we need to talk about how we are actually enforcing and making sure it happens on our campuses as well so the start was to get to really go after it hard you know and make sure that we're communicating it out and then we can continue that conversation as far as as moving that dress code so I'm going to stop there and I'll be open to questions and what you'd like to uh discuss regarding that thank you Mr musee I feel like it's important to have this conversation you know I I think we've gotten very lacks with our enforcement of dress code and for me as a teacher when I had kids who came to me at one o'clock in the afternoon and I dress code them parents were not happy well it's one o'clock in the afternoon why are you just saying something now well I just saw your kid now when my kids had five other teachers through that day and nobody's dress coded them and it's a clear very clear the shorts keep getting shorter the talks keep getting skimpier and and even for gentlemen too um you know Trends are chaining for changing for gentleman's clothing and some things are inappropriate also I think it's important to address those and for our male employees who don't want to address a female it's super easy to find your female buddy and say hey I got so and so in my first hour can you come dress code her or for the lady say hey I got so and so can you come dress code them or talk to your administrators because it's it's I feel like this is an issue and if we keep if we let kids get away with just some of the small things they're going to think they can get away with the bigger things and just to continue that focus on behavior and learning I think it's important to make sure that we go back to actually looking at kids and dress coding them but I also think it's a good idea to have a conversation about some other things that are in the dress code I mean as a college student didn't we all wear pajamas to campus at some point I'm you know if a kid's wearing PJ pants that's more appropriate than a student who's wearing a halter top so I I think it might warrant a conversation how we got to this point because it's it's really gotten like way out of control where it's not even a matter of um you know way way back in the day and I understand changing the times this might not be a thing anymore but way back in the day it was where if you were going to wear leggings those were considered undergarments which I never agreed with because they're not undergarments but the rule was you can't wear leggings unless you're going to wear a top that covers your bottom now that's out the window which whatever I mean again I that might be something everyone things change I get that my big thing is it's not a matter of like oh your shirt doesn't come all the way down it's like you're half your shirt's gone and these young ladies are just walking on these campuses with very little material on their top and and how no one sees that as like Michelle steffen's point how does that how do we get to the point to where these kids are able to go their whole day or even through the front Gates and nobody stops them and I don't even necessarily buy the well male teachers may not want to comment on female students and female students or teachers may not want to comment on male students but I was standing with Dr crotto and it was just a simple don't wear that shirt anymore okay and it was like you know you didn't have to say exactly what the issue was she knew what the issue was you know and and way back in the day as well it used to be one particular School in our district used to have clothes that said dress coded on the top and people said oh that humiliates kids we can't do that some of these outfits they should be humiliated walking out their front door wearing those so I mean having a shirt that says dress coated on it I mean I don't know if we go back to that if that's legal I have no idea but I'll tell you what it was pretty effective because they didn't like going back to class with that on their shirt but I mean the point is whatever we do I don't think it's going to have to be like a conversation or we need to move toward it some of these things just have to stop right away you know whether it's like you call the parent and they either come right then or the kid does the rest of their work in the office for the day I don't know what the answer is but it's distracting for some kids you know to be sitting next to a student who is half clothed or or dressed inappropriately in some other way I don't know how we got here but that's our fault that we allowed it to get to this point just as much as it is the kids and the parents fault for allowing their child to leave the house and maybe some parents don't know what their kids leave and I get that parents have to be at work super early and they may not have no idea someone purchases the clothing but we weekends are different than school I also understand that but all I know is we send the handbook out we used to have parents sign off on that they read it but it's our fault that we keep allowing it to happen because we're not doing anything to stop it or a lot of our buildings aren't and we need to figure out how like what we're going to do like now like I even want to know like in a superintendent update in the coming weeks what we've done to address it moving forward I don't want to wait until a dress code committee comes together and we figure it out because it's just it's just out of hand and once we get there I think we need to have a clear understanding of how we're not going to get back to this point again because it's like we can't get back here it's it's very bad I mean I'm not I'm not shocked by a lot of things but some of the things that I've been seeing on some of these students not okay for school not okay I think any time around public but not not okay for school when you can't have other students who might be distracted by their classmate and I agree with Michelle and two I'd rather some kid come to school in pajamas then at least they're covered then coming to school with half of a shirt on yes Madam president board member Pritchard um the uh the the first aspect I wanted to state to that because I know you said how we've gotten to where we are um I would always say that that comes with expectations and the expectations that you establish and where where you want those to go at the beginning of the year so I don't believe that in starting and I and I don't know how far back I could go to this point I've asked you know some of that piece that I've looked at that and talked to obviously talked to uh you know within cabinet on this on this and other administrators what have we been sending out prior to this like what did we do to start the year of communication so that parents know what the expectation is before school starts what did you do in the beginning of the year to review the policy and practice in the classrooms with students and on the campus so that kids know and then how did you go about actually holding them accountable as you went forward a big part of this when you say setting expectations is is that and this is this is something that I believe strongly in and I know um the administrators do as well is that you you're not it's not going to be any good if your staff is not helping to enforce it and I know that that was that was mentioned earlier how did a kid get through the entire day your staff has to own the expectations of the of the campus just as much as the administration so that's that's our that's what we've started this year off on is saying that that's an important piece you're right now what happens after that so you can you begin that way and and much of that when I say conversation conversations with students could be on the first day when they show up or whatever and you're making it like you're making them make the change there and maybe there's not a consequence to it or anything else but there is a due process to that piece and there are schools that do hand out shirts sometimes they're PE shirts or other things like that I don't know about the actual putting that print on but you could we have that ability those are elements where you're saying that that's not acceptable to wear that on the campus so um you know I don't I don't want to pin it to anything maybe there was in the last few years that element of how schools had shut down and then started and maybe there was something that happened within there that you know that things just didn't keep going in that way of saying there's an expectation but we can set an expectation that's where we've started this year and and Dr Kota was very clear with us on that that we will make sure that we make that message clear to our parents and our families and our students we went over that it's part of our uh getting back all of our parent acknowledgment forms it is an expectation it's not it's not an option and then it's up to us to then to look at what's happening with that and to assess it and to come back to that and see what's happening so when we're out on campuses we're making the visits having the conversations with our with our principals and our assistant principals what are we doing to ensure that that's happening on the campus one other thing really quick that I noticed when I read through it and I don't know if this is paraphrased or if it's actually out of the handbook on the page about the purse accessories and personal items the last bullet side administrators can determine if hats or headgear are allowed students shall remove their hat or headgear when requested to do so by staff does that mean then that when the Pledge of Allegiance or the national anthem is on they're not required to remove their hats unless it is a religious headpiece or something like that Madam president board member Pritchard uh the the hat is still expected uh you know during that kind of uh when you talk about the Pledge of Allegiance I mean that isn't that is something that is an expectation at the school that they would remove their hat um that you know so so when you get into that piece of the Hat the hood and everything else that would be an expectation it's not defined there we don't have it defined in the handbook that way it's just when you say they can they can determine if it's allowed or not and then they shall remove get the requested it doesn't really it doesn't really give this was written this was written primarily for while the while the instruction is going on in the classroom when kids have it on and you can't see what they're you know the fact that they could be asleep or other things like that or a kid that pulls their hood or the fact that there's you know the element of a kid could be distracted doing something else um by hiding behind that but it was it was written for the instructional side of things that's how that piece was written I see maybe just something to consider absolutely when your committee gets together is to firm that language up as it pertains to National Anthem or pledge because as it reads if someone like refused to take their hat off you wouldn't be able to cite them under the um the dress code and the handbook because it really doesn't specify it says it's up to the administrator just something to think about absolutely for when we get up to that point but because I would hope that that would be you know non-negotiable thank you um just looking through this as far as the the current dress code standards this is specific to students correct yes and do we have standards for staff as well yes we do in writing yes how do they compare I would refer over to Dr polling for that piece but we did have just as a quick board member Des Moines we did have conversation just as an aspect of what how does that we did have a just some casual conversation Dr pulling could respond to that much better than I can thank you yes Madam president uh member Densmore and board um yes those are sent out annually and it's part of the um package in the mou it comes from a memo from the superintendent they're very similar to the student expectations I I don't have the verbiage with me right now but they're very similar okay with that with some of these standards with the you know the spaghetti straps the the short shorts midriffs how is it that we hold that we at least in writing hold our students to these standards when many of our district purchased athletic uniforms do not even come close to these standards just something to think about as we go through that um yes Madam president board member Densmore I as I'm looking at some of the the pieces that you're talking about and and I I know that when you start to Define like maybe specifically with within there because they talk about what that looks like but as a I'm thinking of a right now I'm thinking of the aspect of a tank top there is language in here that try that attempts to Define and it could be more clearly defined um what what the cut might be and what that should be like or the the size of a of a strap there has been large and you know very Broad and strict interpretation to that but I think we could Define that within there to show what's acceptable because the athletic uniform is Def is designed to be an appropriate type of you know um uniform within that performance and what they're doing so then we would say is that appropriate on the on the campus if they were wearing something similar I I don't believe and I would say that'd be a great conversation I don't believe that the writings of of what you see here I think this is talking to the extreme of what you might see like within because we say like a kid is in the swim team we know they're wearing right so we know that the uniform fits I think people are swimming on any of our campuses anyway but they're correct but I didn't even matter representing that as well so I I would say though that that that competition of what the school approves for a uniform so I don't think that was the intention but I think we could definitely say you know make language to say that hey uniforms that are provided appropriate to the sport that are approved those are those obviously fit those guidelines this is for the learning environment here right but I think even like maybe on a spirit day or you know a I don't know homecoming Friday where everyone is in their uniforms during the school day sure I don't think we're going to have any of our swimmers and their Speedos correct you know but we would have a cheer or Palm that's maybe potentially exposing their midriff and the rear end hanging out during class that there is definite potential I've seen it so I'm just putting that out there for thoughts on this going forward um but I also just want to mention you know I don't think that we're holding some of our staff members to the same standards in looking at this and I know that you know as we say in the stores out there you know it's so hard to find Bermuda you know length shorts for girls and you know and not getting the booty shorts right well it's the same for women too I mean grown women it's so hard to find a pair of pants without holes in it you know a shirt that actually covers your waist it's ridiculous meaning you know it's like we're having to shop in the granny section you know but so I get it for our parents out there I get it for our staff out there it's difficult because Society is changing but it doesn't necessarily mean that we need to modify our standards to society those are my thoughts I just have a comment too I know that everybody's you know wants everybody fully clothed and they're okay with Pajamas I'm not okay with Pajamas um I think our students should set their standards a lot higher than coming to school in pajamas these children are getting ready for the future they should learn to dress for the future that's just my my only opinion thank you Madam president members of the board I'd just like to close this out by saying we we have some work to do on this dress code that is apparent we have started that process and it's not only the process of communication and the process of getting that out we've had parent comments that they appreciate what we're doing and bring in awareness and focusing on it we will continue to do that but it's also a saying that goes back to what gets inspected gets respected so it's our job to make sure that we are inspecting our dress code and making sure it is uh operating the way we need to we have some work to do on it and we will do that so just want to close with that and and go on the record to say I did not wear pajama pants to college thank you Dr Credo were you in a suit and tie [Laughter] thank you we will move on to item H1 Dr crotto thank you madam president uh we have some exciting appointments tonight great presentations now we're on to the exciting appointments and Dr polling will lead us through the recommendation for Director of Finance thank you Dr crota Madam president members of the board Administration is proud director recommend a position of Director of Finance to Francie Wolfe Bauman for the assignment in the 23-24 school year she is a bachelor's in science and hotel and restaurant management from Northern Arizona University she has extensive educational experience including being in Dysart since 2008 and she's currently our accounting coordinator she'll receive a salary and benefits commensurate with the position her education and experience her resume is attached for Board review and I'll stand for any questions thank you Dr pulling polling okay I move that we approve the appointment of Francie wolf Bowman Bowman Bauman Bauman Bauman thank you as Director of Finance second motion made by Crystal Chapman seconded by Don Densmore congratulations next we will move on to item H2 Dr Credo thank you madam president uh tonight we continue with our recommendation for an interim Elementary School principal and Dr polling will continue with this item thank you Dr crota Madam president members of the board Administration is recommending the addition of an interim Elementary School principal position in order to provide appropriate coverage additionally Administration is recommending the appointment of Rick candy to fill the interim position for the remainder of the 23-24 school year at El Mirage elementary school he is currently the assistant principal there and actually he's been in Dysart even longer since 2004.

next this is just a reminder Philip wanted to make sure everybody remembered that when assessed values rise that they eventually sometimes come down sure to share that in history that has happened assessed values can decline after recession as property values and new construction reduces property values increase in 2023 and that's a delay of when you see that in taxes in 2025.

it requires us in our findings to um to find certain items have been addressed like pedestrian I don't remember all of them but it's essentially like pedestrian safety and consistency with neighborhoods I don't remember all the words but essentially it's right there so it seems like these four items squarely fit within our jurisdiction so it was helpful for me to look at the ladder and be like okay I can do that we can do that as a board we have the ability to address these four items but honestly I don't look to the bylaw enough when we hear projects and I think we should consider doing it more so that we better understand what we are able to do and we don't forget key elements because I do sometimes feel like unless someone brings it up we don't really have a checklist of things to think about yes this project is unique but we have a train station with a historic train station building a historic post office other historic buildings right there any development not just Homer is going to bring up the exact same issues so I second Kate point but I also think it's a really helpful exercise in checklisting areas of town and I wonder if as a planning board we might want to sort of say this is important to us design review seems to be very good at outlining those key elements if they have capacity to maybe look at our bylaw and offer us input hey for this District in town these are the things that we should be thinking about based on our bylaw you have jurisdiction and these this area of town these are the things you should think about and I kind of wonder if design review would be interested in that and if we as a planning board might benefit from there support because I don't think we always have time during our meetings to look to the bylaw are you um just to backtrack a little bit I think in terms of the possible um additions to uh conditions you know as far as construction I I think gcg seemed willing to help us out with that they suggested that there might be conditions that we put in there as far as um you know monitoring for like programming he talked about things like that and of course I think that's something that's yeah that's why we have gcg yeah they're professionals it's a professional site uh civil engineers and so obviously that's something that I'm I'm happy to coordinate with gcg uh not just for a learning experience but also from uh from something that we could add into all decisions yeah and then the second part of that and I think you were in terms of the bylaws that you're looking at looking most looking more at number one the um which is the the dealing with the historic nature of the town and everything that that encompasses and that I think is uh um I mean a more complex one one is about technical issues I think how do you do this how do you build in a downtown area without damaging anything else with getting traffic around with making sure pedestrians are safe during construction and all that um and the other one has to do the number one has to do more with design considerations and and that I think to me you know like of course I'm not the person on the construction site but to me is um an even more difficult question is because um because there's going to be completely polar views on uh on exactly those things you know issues of massing and scale and setbacks and and all those things and um and so I think what you were suggesting Anna and correct me if I'm wrong is to look at the bylaws and maybe bring up find points that we need to discuss more thoroughly about and where these kind of sorry where these different opinions make may arise and what the options are I think where I'm going with it to try to be more precise like I had not considered okay we have you know we're digging and creating under like if you think about it Underground Construction versus above ground parking space all this thing that is it's relevant specifically to that area because of the historic buildings combined with the train station so that is a unique thing that I didn't think about relative to downtown just it was helpful to see it in this letter and so what I was envisioning is design review is focusing on design in this way if there's other areas of town they have similar input on like hey this area of town has these unique elements any project in Pond Street is going to ask the same questions here is the top 10 questions we as design review think you guys should think about this part of town I don't know maybe are more industrial part of town like where we have the um the project we had last time with the um exactly mongonco Road might have its own unique things that maybe design review thinks we should be thinking about because this to me kind of struck as hey downtown history train station these things you guys should think about relative to not just Homer but any project in that area so what I'm I'm not visualizing them going through the bylaw we can read the bylaw I'm visualizing more of what clearly they're thinking about the unique Prospect of every single area and it would be beneficial I think for us to get this in a broader way so that we're not just focusing on one area one project but we're starting to see this community in a wider kind of whole holistic way that's what I was envisioning because I'd be curious what else have they thought about relative to other parts of town that we have some benefit from thinking about anyone else want to jump in I guess I um and written in the letter and listening to it what everybody has said I think there is I I I see like three different parts to it um relative to what we were just discussing on matching the historical nature of the place and what have you uh I I didn't quite get what the intent of this paragraph is it seems like like editorial which is which is fine but this this is what we've been doing there's nothing that we that we forgot here and I think we are sharing with with the design Review Committee a sense of purpose of of seeing the whole and I think on the discussions that we've had specifically for the project that this letter is addressing I think we've talked about those things and and I'm sure we will talk about that moving forward so that that is this doesn't I don't think this is actionable it's good to know but but it's it's pointed out as though I wouldn't read it as though something that we've missed or something that we were not aware of this is what we do in every on every conversation so so that I took that that way the other part is what Anna was just referring to uh the the technical nature and I'm glad that you and Peter had that discussion with with uh with an engineer um but what what it what's there was some uh blurring the lines in some of this language and the way I read it um and of course we we need to understand what happens on the private side of that property and on the public side which is where the project is taking place uh digging a hole to to make a parking uh if it's permitted on on the private land and and is being proposed by uh licensed professionals all these questions on technical Natures would have to be responded to it the way they're going to excavate the place is going to be directed by a geotechnical engineer that would describe the methods uh recommended and GCC would would comment and agree or not so I think we should kind of parse the technical nature and leave the engineers to to to to confirm to us that everything has been fulfilled uh and the last two parts I mean the protection of the of the of the train station I completely agree because I I and monitoring not only the train station but I think all the uh whatever is the proper radius of of of homeowners around there because when you're going to do that you want to make sure that we protect their their their interests so I I think that that as a condition that makes total sense to me and and and the last part the the um the I call it a strategic plan the the logistics plan uh makes sense for us to review I I don't think there's any question that the police are going to want to know what's going to happen the town hall there's a lot going on there um so so I I I think would be good to to to this kind of kind of weigh into a kind of a net of of items and I think it's good if we if we can kind of um look at which of those which I think is really the last ones that really uh I think we should we should uh settle on on on on what applies to this project and what a place to any other project similar um so that that's my comment it would be good to keep those things separate that's that's all I say Keith oh no deeper you want to weigh in okay um design review after hearing those comments do you want to come back and do you have any comments to make or um we've this is partly why we sent the letters we noticed that there was a problem we thought it would be reasonable to send you all a letter um I think if if you uh want to continue the educational piece it might be very helpful for um the guy from gcg to write us back a letter or write you all back a letter in response to what we sent so we can all sort of hear in quotes the conversation that you and Peter did because it sounds really interesting I'm sorry that I wasn't there um but I'm not sorry I missed the rain it was very last minute meeting I'm sure and then um I think that this might be something that maybe in the future they could also address in their reports I actually look forward to seeing their Pro their reports on every project because it gives us some insight about where there might be some Oddball things in town that we haven't thought about like a few meetings ago probably several months ago now um discussion was brought up at the planning board about the sizes of parking spaces in town and that maybe that needed to be reviewed because it was out of might we might be out of sync with other what other towns are doing now or thoughts about parking and then um because I happened to have heard something right after that meeting about parking I sent everybody a lot of documents about it um from uh an interview I'd heard so I think that these things are on our mind and as we find them we'll be happy to forward them to you all yeah I can certainly you know Peter and I can certainly look at you know ask gcg you know I what would be maybe the best way to have kind of a little educational session if it was might be easier for them just to tend to a meeting and talk to us versus I don't know writing a report usually takes a lot longer at least for me um um but they could do they could do something so people could find it later on and refer back to it and say oh yeah that's what they say about things like this because it was actually very educational it is very educational to read some of their reports it is it is I just uh try to be respectful of their time as well and Trisha one question um during that conversation did he race any alarm on on any specific subject that he thought oh we're gonna have to look at this or it was more uh okay we see this price and we will review these this and that you know this um as far as like the things maybe the general things on this list know he's like some of these things we're doing right now in downtown next to train station we're digging holes we're next to sidewalks and you know it's it's fine we do it all the time I think though when we're standing there looking at the site but this this maybe folds in a little bit more toward into the discussion actually with the applicant you know that comes next but you know as he was standing there looking at things like well they're gonna have to where does that wire go okay we're gonna have to do something about that and then we were talking about you know where the entrance to the site is and how there's a poll right there and it's not just the poll but the um the anchor line that has to be on that side I can't remember how many think he said nine feet maybe from the pole so they're things like that that [Music] um do have to be like he wasn't sure how it was going to be addressed and that would need to be addressed so there's some things that are that were very general about every project and there were some things very specific about this project um that would be you know in their you know in in their normal report because it's specific to the project so Mike will be here Mike will be out in Ashland obviously doing work for the downtown project so obviously as this project moves forward you know there'll be Eyes On The Ground not just on the paper uh looking at the reports but also on the ground on the site so I think that's just something to know moving forward um any other comments from the design Review Committee I would like just something quickly oh go ahead Kevin sorry you can go ahead okay so I would just like to underline that what we're doing is meant to be totally constructive and that it's not in any way suggesting that something has been overlooked but only that something you know we would be sure that something was addressed uh because you know we see ourselves working in concert with the planning board and the other agencies in town so I just wanted to say that and that I really appreciate the constructive nature of this conversation and it's um it's really a pleasure to be involved thank you thank you for that um Kevin yeah I was going to say I I you know I wanted to comment on the fact that this letter was going to be longer and we actually pulled back on it a little bit and we we understood that we were kind of outside of our jurisdiction as the design Review Committee in the topics that we were addressing but we saw an overarching issue that we wanted to raise to make sure we were in alignment in terms of the things that were being requested from the applicant and it sounds like we are so I appreciate the consideration of the letter yeah I mean I um on the one hand like I said I think sometimes issues well I think it's normal for issues of design to have very different opinions and right answers right from different people so um so that's almost that's a discussion for every project I think the other component of that um is like I said with the with our board you know that we have been kind of taking these opportunities for to educate ourselves that a year ago we we didn't have time to do and so I thought this one was actually kind of unique especially maybe since we don't have we don't have our Kevin anymore to kind of fill us in on some of these some of these large construction site things um so that it was really appropriate because it is a very different site than what we've been dealing with before and the the questions in some way are are different the concerns are different in that way so I think it was a very appropriate timing to say you know maybe we need to educate ourselves a little bit on on this process even though it's covered by building code it's covered by regulations it's not something we're going to be in there correcting every you know we're not we're not qualified to do that but to have a general understanding about how things work I think is very appropriate for us for us to do so right any other any other comments well then we will be wrapping this up and we were going to move on to I don't know do we have a continuance first no so um the first public hearing on our agenda is for a 94 1949 Homer and obviously design Review Committee if you're hanging out that would be that would be great as we go on to talk about this project Peter can you kind of give us the update it's been a little while since we saw it so um can you go to some update about where we are yeah sure so thank you so much so tonight obviously we're joined by the application team of Terry Morris uh Ron Bork and Mr Rick Salvo and so with that uh the application team has met with the design Review Committee twice since the last time the planning board has met I know they had received the gcg letter uh which was dated June 5th in doing so there was revised plans sent that were distributed to the planning board um and obviously posts and online that's the the set that you see in front of us I do want to note that this afternoon I did receive a uh updated plan uh which was not printed just because I received them and also I received a dream drainage package and a response letter from the engineer that response letter will be distributed as soon as possible and posted online please note all elements have been sent out to gcg for review um and so at that point regarding the updates on the site I'm going to hand it over to the application team to step forward and present that the board and so uh Attorney Morris please um uh please give the planing board an update and uh in in Ron and Rick if you want to present please let me know and I will make you co-host it to share your screen uh thank you Peter for the opportunity to participate this evening um just as a footnote to the prior discussion about construction activities and the potential for um any change or damage or anything like that relative to this project um there are legitimate questions we recognize that but we also can assure you that of several things I'll work from the blast first and that is there was a lot of question about conditions that should be included in any permit that the planning board votes to to issue we are I personally in in the team that I work with are entirely familiar with the insertion of a condition that deals with construction management plan construction management plans deal with among other things issues surrounding dust and rodent control hours of operation staging of materials delivery hours of operation delivery it also includes a contact person whose names are and numbers are given to the police and fire and uh and planning all right so all of these things are anticipated as part of uh the the actual construction of this project um closer to home I could say that the uh we are going below grade uh probably to an extent that it's not typical of um of building a single or two family house but nonetheless um we have every reason to believe that the soil conditions here I haven't seen any test orange myself but I know that this site is typically full of what's called urban urban uh Urban Ash or Urban fill which is largely Ashen and other kinds of mixed Rubble on top of uh ultimately gravel and long um so we do not anticipate uh any uh use of uh blasting even though it's heavily regular as the chair has said it's heavily regulated by the state we do not anticipate uh even whole ramming I am familiar with both of those operations in some cases lasting is less is less of a a curse on on surrounding properties because it's first of it the activity is control but be that as it may we don't want to plan to do either one of those we are going to Simply use um very large machines that are typically associated with Excavating the foundations and and structures of this type um there was some concern expressed at some point in the process about how we would handle the construction of uh this excavation that is in closer proximity to uh for example to the back of sidewalk the public sidewalk or private properties that is typically handled by and by a number of ways probably the most common is to Simply Drive piles and use sheathing as a way to retain uh the the uh the hole for required for an overdig um so we're familiar with all these and uh and I would hope that having can share this information with the board and the members of the commission that are that are on screen that um we are we are fully committed to uh to a project that is going to be a a benefit to the to the town and to uh in any interest or parties having said that I think that that segues into uh several issues that we believe that have were vetted not that were identified at the first meetings of the planning board and then subsequently vetted at the design rebuke uh committee meetings that we have held um I'm careful to say that I am not speaking for the design Review Committee uh the chair is here and certainly can express um uh any views that she made or any information that she feels is uh more complementary or more accurate but I believe the there was a lot of talk initially about the design and whether the design should seek to emulate or somehow um integrate the historic uh uh train station in the most recent communication that we have seen which is a a letter that actually was the team is just just was in receipt of today uh which is was sent by the design Review Committee um we know that they have come to the conclusion and made a recommendation that there are not be any sort of uh you know any time any way to try to copy the line or the materials um because the the the the structure was it should stand alone by itself it was built in the late late 19th century by a private architect uh it is a singular example of of a style and of a building that serves a particular purpose and we are we are not really seeking to um copy uh or make any artificial Connections in our project to what's across the street simply I think we are trying to honor the objective of the overlay District the Ashland downtown overlay District by replacing what everyone can see uh the uses that are on the site you know a strip mall and and and and we are going trying to basically establish a building and there's been some discussion about this as well I believe one of the speakers at the last um uh committee meeting uh mentioned the fact that they would like to see the building split up into smaller pieces to create more of a village effect that was an issue that came up early early on I'm going to interrupt you a little I'm going to interrupt you a little bit here because yeah that was an issue that we've already previously discussed on the planning board exactly so I'm kind of looking for and we also have obviously the design review committee's notes which I everyone has received and and likely read through so I'm only looking for you know the interest of time like what are the big issues we're dealing with like for instance gcgc still has a I mean their report is quite long I believe some of those issues have been addressed but it's usually we receive a letter from the applicant to tell us exactly how those issues have been addressed or or you know to let us know how they're being addressed um I know that there was some big issues with the designing of the with the designing of the underground parking and um and how that how that is going to work I think I believe that was redesigned so if you could kind of tell us like the big what are the big issues where we're looking at here either yes Madam chair thank you for focusing more on the discussion uh or Scott with that one um it is true that the I think it was I can't know where there's a gcg report of a peer review that um identified a potential problem with circulation within the underground garage our our architect uh Mr lawn book was on screen on worked with our engineer and that that has been completely resolved we have uh redesigned the parking layout so that we are able to accommodate uh the requirements for a safe and smooth circulation of vehicles within the garage I can I can turn it over to either of my colleagues to give you a further explanation of that if you want to put that issue to breast and then we can move on to several of the other larger issues um Ron would you uh would you care to speak to that I know you did a lot of work on that and and then Rick I believe you recited the you put that response in your in your response on the to the G gcg right so I'll I'll start Rick um so we did um put a massage and do some redesign to improve the circulation at the end of the ramp the turning radius and a portion of that was how the vertical circulation went through the building at that end of the building it's very limited in where stairs can go but we were able to relocate them to a in a position where it allowed a little more um ability to turn at the base of the ramp so I think we've resolved that issue significantly more sufficiently so I think there was just some other issues I don't know if you were interested in oh the sub subsurface drainage system and and uh was going to be handled on the site I think since we last spoke before the planning board I think uh Mr luxavo our engineer has since produced a drainage report and and dealt with other issues that are related to the Civil aspects of the site Rick we want to comment on some of those or Peter would I have the ability to share my screen well I do excuse me so for the record Rick salvoth engineering alliance with a project civil engineer I think everyone's pretty familiar with the site as you can see in the pre-development condition you know we've got number nine Homer Ave and extending over to number 49 in this direction here we're about 38 39 658 square feet of land the majority of it is either occupied by building by pavement by hot pan gravel and then there's some landscape areas around this house small Fringe around this house and kind of a hard panned area back here there's about 1100 square feet of Landscaping on the site in the in the current condition um you know which produces sort of a high rate of storm water runoff if I jump down we did excavate a test pit in this area here um we were able to excavate down about eight and a half nine feet uh before we hit standing water um in the hole we did uh witness some modeling which is sort of the bathtub ring if you will that that the estimated seasonal High groundwater leaves in the soil the staining on the soil that was about 66 inches about five and a half um about five and a half feet down what that did for us was it corroborated the subsurface drainage system that we're proposing in this area here that it met the separation of groundwater which is about two feet which is a dep standard we were also able to corroborate the parent soil material which is a loamy sand which was a very favorable for infiltration the entire paved surface of this parking lot will drain to a low point in this area over here which is equipped with a deep coated catch Basin which then drains into a water quality unit which has a total suspended solid removal rate of about 93 percent so it's a very efficient system for about the ten thousand square feet of pavement that we're proposing in this case um and then the majority and then this whole roof area also will Connect into that um the system has been sized to completely hold uh the 25-year storm it mitigates the rate of runoff significantly reduces the rate of runoff for the two-year storm the 10-year storm the 25-year Storm and The 100-year Storm um if I switch to just show some color here you can see there's quite a bit more green space in the post-development condition than the pre-development condition we're jumping from about 1100 square feet up to about 8 800 square feet I I think outside of the drainage one of the issues that had come up during the department review was the fire department accessed through the site and if you can see the swath through here that's sort of a different color there's a there's a paved paver path through here for walking on either side of that there's a reinforced lawn that will allow ability of a fire engine to be able to pull into the site drive through the site and drive across this and exit back out out onto Alden Street without the need to back up um the comments that we had received from the fire department had suggested um using a single unit truck that had a length of 40 feet the gcg comments suggested a slightly larger vehicle what you see here on the screen is that slightly larger vehicle that can turn off a homer Street pull into the site for verse through the site drive over that reinforced lawn and get back out of the site this is brand new information that was sent to gcg and I imagine it will also be sent to um to the fire department as well through through the normal circulation through the planning board process so we haven't heard comments back yet but that was um the way that we had proposed and sort of worked with the fire department at the um at the department head meeting to be able to address the concern of apparatus traveling through the site um beyond that um you know the site I think is the from from this standpoint you know looking down on it is very similar to the original proposal obviously there's been a lot of tweaks to the plan um to accommodate different con different comments of different interests but the the same basic principle of pulling into the site having some temporary 15-minute spaces over here that would be available for pickup and drop off Surface parking spaces over here then exit down into the ramp for the for the underground parking um I don't know Ron if you want to share your screen and and show the board I know you articulated how the parking um was redesigned but sometimes picture's worth a thousand words and maybe it's a little easier for the board to be able to see how those changes were made uh sure so if I could share the screen uh yes you have uh Ron you have the power to share the screen you're as co-host okay thank you as as far as a little off topic but I believe um gcg also mentioned um Park accommodating parking for the existing building is that included in your numbers no that was not included in the numbers because they we think that that observation was incorrect the building next door has never had the use of any of the parking spaces that are located in a parking area in front of the strip mall they have operated without any parking they are legally non-conforming in that respect and will continue to operate in the same vein so we stand by our original assessment of the parking requirements that we've uh that we have provided for this project thank you okay so uh what you're seeing is the lower level parking and the theories in question were uh location where these turning radius is both leaving the ramp or exiting off of the ramp and and going on to the ramp um so we were able to reconfigure the parking maintain the parking count and accommodate the turning radiuses uh as requested as you see now there's all 24 foot wide aisles which is pretty standard 9 by 18 parking spaces which uh about two feet shorter than than the zoning requires I know in Ashland but a 9x18 parking spaces you know it kind of an industry standard out there yeah please um when you say 9 by 18 are you talking about all the parking spaces including the ones on on the ground there's no parking space smaller than that or there is no the parking spaces parking spaces inside the building in the garage I believe are all nine by ten is that correct Ron that's correct oh when you get outside um all the parking spaces all the standard spaces uh um nine by Twenty and it comes with the Ashland standard there's one space um that's nine by eighteen and that's in in an effort to save a pretty large elm tree that's out there so we did shorten that one parking space up so we could save that um tree and then obviously the Ada spaces is an 8 by 20 space with an 8 by 20 aisle to create a van accessible space in accordance with um with the architectural access board in Ada I think it's important just while we're talking about parking that that we will need to at least discuss this existing building you know as we look at adding a building of this size and to downtown the fact that it it does have another building on it that may not have had parking before but that's still an issue and still a potential problem to be resolved when a building is being proposed on the same lot so I don't want that to be just brushed under the rug as if it when it requires a waiver well Madam chair that you'll see in this site plan the site plan does not include that building and all of the measurements that we've taken all of the standards that we've taken with respect to computational floor area ratio and setbacks all of those things are using this configuration this piece of land right so that building is not a part of the site that's correct there's two different pieces of property well there are three Deeds there are three Deeds to this this property consists of at least three three separate pieces I'll I'll have to I haven't looked at the deeds in a while I don't have them not in my office I'm actually out on vacation but I will have that information for you and I'll tell you how the properties are separately dated I guess we just we don't need to dwell on it now but we would like uh we should have a memo or something about that existing building if it's a part that's fine I'll be happy to prepare thank you um I think the other thing for me which I started to mention um in talking about the discussion with um Mike Carter from gcg um is that pull the poll the utility poll that's kind of in the area of the exist of the proposed driveway and the hold down which is on the side of downtown obviously to keep tension on that poll and if those are located relocated and there's also a poll further along in the property that seems to have wires that go through the property to reach I think an apartment building in the back and we're wondering what if those have been looked at and what that entails because obviously they wouldn't be going through the building rickshawal can address the existing pole yeah can you give up this year for a minute Ron so we did locate all of the utility poles uh actually the the surveyor had had located mall for some reason they didn't show up in the plan when it was originally submitted this is the pull this is the newest poll that was installed that I think is the one that you are referring to um there's a stone bound right here um this pole is about six feet outside of that stone bound it's outside the limits of our driveway all the poles are right on the curb line on the sidewalk is a minimum of five feet sometimes it's sometimes it's a little bit bigger than five feet in the way that the roadway is configured with the property line um so you know the question of access behind the poll there's always quite a bit more space than the minimum 36 inch class base required by Ada in most cases it's it's upwards of four feet but there's plenty of room to keep this pole here it can still be anchored back in this landscape area back here without any issue the poll that you're that you were referring to um is right in this area back here um obviously we'll be working with the power company to see how they want to handle that poll um Perhaps Perhaps um that power gets relocated on the ground and this pole slides back in this area and gets a riser put on it and it and it stays servicing that apartment building we'll have to work that out with the power company so you're saying that that's the that's the poll that the the poll on Homer Street attaches to is that right yeah if I if I if I shoot let me let me show you on the existing conditions plan it's a little easier to see yeah just to jump in I think the pull is from Homer but it feeds a a parcel that's fronted on Maine that's right it comes from Homer this poll here services this building 35 Homer and it's also a line that goes back to this poll and then this poll from their services one of these sites on Main here doesn't seem like that Riser pole was you know the the one we the one with the whole bat the hold back the tie back the tie back it seems um it doesn't seem like it was that close to that brick building but maybe it was that's that's the brand new poll that was the newest poll that was installed yes that I was referring to um and when we were on site we noticed obviously we noticed that the the line that was obviously feeding the building off of Maine yeah this one comes off of this pole here behind the dumpster correct which is interesting because why didn't they come off a main but that's for that's that that question is uh needs to be answered by other folks yeah I don't I don't know that there I mean I guess when Terry does is is uh Research into the title I'm not sure that there was even an easement for it so I guess lots of but that'll be I think that's going to be pretty easily figured out with the power company we have room to accommodate it if we needed to or perhaps they could just come off of Main Street okay run were there any other issues that you wanted to comment before Ryan comments uh Madam chair members of members of the board we spent a lot of time with the uh uh the design Review Committee discussing the treatment of the site between the back of sidewalk which would Rick leave that there I guess that's something the back of sidewalk in the front of the building one of the things they asked Ron to do was to create a greater recess you see how there are four major projections on the face of the building projecting out from the main part of the building to home or out they uh asked him to create a great and enlarge the recess areas so that there was the possibility of creating more active uh space uh in front of the buildings there was a lot of talk we had originally proposed a an extensive landscape plan for that here for that area in front of the building um they thought that there was far too much uh landscaping and they would rather see some some of it eliminated so that it provided for the opportunity to create some uh Gathering space or some more functional space in front of the buildings and create essentially small plazas or Terraces and which we have which we have done I don't know which one of these uh uh Rick or Ron which one of these would show best uh that line would it be one of yours yeah Rick Rick if you want on Cheryl uh so while they're bringing that up so when I say that treating the area both the site the area of the site between the back side walking the front of the buildings and also the look of the buildings the treatment of the buildings uh Ron has spent a lot of time in between meetings um responding to a series of questions uh requests for information that the the committee had made and actually at the last meeting produced a number of options uh for the for the treatment uh different treatments uh they had they included shingle collaborate some brick um and those are all vetted I think it's probably worthwhile for us to share that portion of the presentation with you so as a way of uh answering some of the questions addressing the issues that we talked about so I think this is a good one right Ron oh yeah let me let me get to the one that doesn't have the existing buildings on it okay the one that you had showed the different the different texture yeah Ryan perhaps you could go into it um yes uh sure so as Terry mentioned um we did create uh we did relocate the doors at the suggestion of the design Review Committee uh so that they were all within a recess section of the building so it created a there's sort of sense of balance and you knew where the front door was um and and along with that we did enlarge the plazas uh we did uh landscape you know around it uh in this instance I believe the discussion LED more towards doing a planter box than to do that field Landscaping but in in general concept all the recesses have the entry doors in to the commercial space uh which is outlined here but it's yet defined depending on on how the space is actually leased out but there are multiple entrances and um and then uh as Terry mentioned Terraces that would allow for for example Cafe seating if there was a deli in this in this space for example we did we did actually in one in our presentation but Ron with some uh perspectives and aerial views uh show uh some projected seating uh tables and chairs in one of those uh uh Plaza areas um as Ron said it's difficult we it's difficult at this point to basically Define those spaces uh and say well we're going to put benches here we're going to use shares there on this it really does depend on the tendencies that occupy the building and the uses to which those areas would be put they're not they're not all going to serve the same purpose we think that ultimately since we're working towards conditions for approval of the site plan that we would have a condition that would make the approval of the final landscape Arrangement here subject to the approval of of the uh of the time the planning department uh at the stage when before a building permit is issued yeah I mean we could go we could go we could go round and round and round about which plants to plant where and this and that and I don't think that it's the job that you that you the planning board wants to get into the weeds as to the planting and all the other things yep I'm not gonna I mean I'm not gonna speak for the whole planning board but um on on these issues at the design Review Committee has been addressing it seems like they've looked carefully at at these kind of the front entrances this kind of thing I think for me um the big pieces that still remain to be seen is just working through that gcg list because I think when I read through the list there are a lot of things that are a little tight you know and that have kind of um that that needed answers and so I think for me that's the kind of the the four focus on exact plantings in in front of something or you know I I need that list of gcg to be gone through thoroughly and with every item in response to every item in for gcg to agree that that was a good solution and and so that's a little bit back and forth yet like to me that's you know um that's the foundation you know that we that we need to do so yeah and I will say just today uh you know Rick's elbows on the call but Rick sent over a detailed response letter okay which I think it's not in the packet tonight it was received today uh this is going to be put up online it'll be sent out to everybody tomorrow and that has already gone off to gcg okay and so just to reiterate that is where the response is from June fifth letter I think it would be useful Rick do you have that letter you could bring up on the screen yeah we're not going to go through it tonight though because the planning board hasn't even had a chance to look at it Kate did you have I think I think what I'll say about him chairs is we we did provide a written response to every single comment um we addressed every single comment um and I think um you know gcg were probably just got it today are they going to get it tomorrow morning um so by uh next meeting I hope would be that we would have have worked out every issue with gcg so then maybe we can have a more fruitful discussion with the board but I just wanted to give the board kind of a heads up on some of the bigger things that we had addressed or or what our what our plan was to address them um and then once gcg gives its blessing um I think we'll be in a better position to further the discussion with the board with the process because if I recall this is actually on a ticking timeline um and it looks like they were doing a lot of work but that gcg letter was June 5th we're now into August just receiving the response so I want to make sure we're cognizant of like deadlines and timelines and don't put the planning board in a bad position over something that was maybe got lower on the list with the applicant to respond to because that's that's something that we I very much rely on like we Peter says over and over they've been working the town for a long time we I expect when it's all done there's probably going to be open issues still that might be in the planning boards court or it might be another round so I wanna obviously get that everyone agrees but I want to be cognizant of the timeline and make sure we have that discussion so for an administrative standpoint I can answer that question and Attorney Morris and I spoke about this today and so the last extension they gave us an extension so for the site plan review that expires on April excuse me August 31st and so I did put that on the radar of uh Attorney Morris and I did say remote you know we need to talk about this and you know extend that out to I would say September 30th September 31st at the earliest uh to get the gcg report going and so um I don't know you know Attorney Morris if you want to speak to that but that is an administrative item that was that was discussed uh this afternoon I do Mr Magic because as you know every time we've discussed this we've always agreed to every extension uh that was requested we've never sought to put the planning board under the gun for uh under any timeline a sole concern however is that we not we got caught up in a circular uh you know a carousel okay where between the planning board and the design Review Committee where a lot of these issues have been rehashed we have we believe we've answered a lot of the things relative to design review gcg goes beyond simple design review and I understand those are within the purview of the planting Point our goal Madam chair members is to basically we believe we've got sufficient feedback from the design Review Committee as to as to the issues that are important to them and that they think would be important to you and the public and we have set forth uh resolutions or address those concerns um so we are hopeful that at some point when we get put all this together not only the the global gcg issues but also the things that are site-specific that we can move this uh forward um without you know in I guess in more economical use of beatings we thought that this meeting would be useful to give you a status update of where we were uh and what we've uh what we've presented I had proposed to talk about the facades the facades are clearly um of interest to everyone and I think that I would like appreciative John Ron could have the screen for maybe five or ten minutes at most to basically show you what work has been done on that so we can get some feedback from from you members if if that's possible yeah that's fine thank you Jerry uh so um one of the the comments from the designer view committee was to show some options and materiality uh to the elevations so what I've done is I've created four types that have a variety of material changes and um and sort of organization um this this does not necessarily have to be replicated all across the building we could create interest by maybe bookending with one type and then having the center with a different type but this was really that exploration so nonetheless you can see there's some feel colors and and window frame calls and things like that and it was a request that I update the model each Mo the model with each one of these options which is is something that I'm working on um so this is our you know our key we call it type one uh type 2 introduces a shingle style along with the collaborate type 3 has a um more of a contemporary Farmhouse vertical bat board and Baton along with collaborate uh type four had a little more modern inset of metal panel along with the traditional collaborate in all instances you know there's there's an organization there's an organizing element where the main um Gable ends will will have several materials they won't be overloaded with materials and then there'll be a um a different palette on the insets in some instances so that way we could create that that interest but also change color change material and try to modulate it so that you know some of the comments were the size of the building and we try to establish a module which which chased it down to a traditional pedestrian scale of a two and a half story home um or traditional storefront from you know the turn of the century um so that's that's the result of Ron I think it's important to note that this particular uh thing was was not was not something that was favored by the committee nor is it favored by us oh right so yeah so the um the ones that I've I will be pursuing is is type 1 type 2 and um the original concept on the building comments from the planning board on the facades and materials oh thank you I'm looking for comments from the planning board oh okay yeah I I think without more detail is stuff to tell but I I like the idea that um that they are exploring further these options it looks like the design Review Committee offer a really great you know Insight uh I think we should uh I I like the idea I mean personally it's very personal because it's aesthetic um I like that some of the options are exploring are more uh like a simplified level of detail uh in my view I think as the as these things get explored it would be important to give a person to to to the the base what what The Pedestrian scale feels and how those materials be a little heavier and a little more consistent and maybe the interest goes everywhere else but I think you should wait until these options are explored yeah um deeper did you what are we on than that we're looking at feels like it's a large Mass so it's really critical to apply materials to make sure we break that stretch um it was there I'm sure I'm sorry I could I couldn't hear yeah we can't hear um I would just caution that when you're playing with materials right now the view that is there on this page feels like it's a large mass so I think you really have to use your materials very strategically to make sure that it doesn't feel like a um unified east to west box versus kind of those nice intricate details that you have in these elevations it really needs to come out and I think that challenge is there definitely when you're playing with these different palettes I agree yeah and that's where I was looking at the possibility of bookend in the building with a similar palette and then in the in the center phase uh they could become uh something else yeah I mean for me I think I think the question at this time is less about exact color and material but how is the entire building broken up or is it left and right or is it bookended is or is every like how how do you how do you start to distribute those things across across the building to tell a different story about about how this was built you know or um its different components and um so I think like I said I think that might be more important than the exact color of materials sure so so I think at the next point we really need to see color on the massing to understand how we're supposed to read this thing are we supposed to read it as one big boat that kind of landed there or is you know how are those different parts expressed and so that we can read it as different houses that might have come together over time or you know what's the narrative there that you're going to be using the color and materials to tell I think the bagel table building is always a good example of that because it looks like two buildings that kind of just happen to be built next to each other over time and of course it wasn't it was built all at the same time right but they looked carefully at that as a way to break down the mass I I agree with you Trisha and I think that maybe having these part elevations to explore kind of variations of um of relationships of different materials are are helpful but but uh where you and deep are going uh I think it's also important that once that is explored a little bit more we need to see the whole thing in context because uh sometimes there is a repetition of storefronts which is a consistent use and you want some consistency and and some differentiation so it's a little tricky I'd like to make sure that when we see these Explorations we see a part plan blown up which is great and then um the whole project on a rendering well that's our intent okay Anna so my addition to this would be that I thought the design Review Committee report number two was very helpful there is a lot of data there and a lot of input in red to the applicant and so I do believe that we have to come up with a way to efficiently allow the applicant we should address the applicant's concern of a back and forth and I do think we as a board need to reach some consensus that we agree with the red and that we want these things to be explored by design review so that we're efficient and you know I personally liked all the red suggestions I had a few specific elements that I really as a planning board members personally care about and so I'd like to highlight some of those that are important to me and maybe add a few elements to the applicant's thinking is that okay to do right now or do you want to go through them first no I don't think I mean given that we just actually got this a few days ago today no but if they're things that you want to highlight I think you should yeah so the things that I really liked I mean I liked first of all I agreed with all elements in the red that the red was what uh were action items As I understood them as to what the design Review Committee wanted the applicant to look to and I personally although I may not have agreed with everything I felt like it was correct to explore it so that we could later make a good decision so I'm not committed necessarily to the recommendations implied in every situation but I'm open to having design review further get the detail and explore um so my kind of suggestion would be that the applicant would respond to everything in the red and then if the Apple can disagreed with design review and felt that the planning board should have an alternative perspective that we would be presented with okay design review wanted a we the applicant think you should also think about B and C for this reason so that we could get some feedback from the applicant but also understand the design of your perspective as far as highlights I liked the mural concept um the design review had suggested putting a mural on one wall of the commercial building 15 Homer and I'd like to see what that might look like I guess in a way to like what size what what are we talking about the pocket Park Points were really jumped out to me I'd like to understand better the location of the pocket park how it relates to the site how it relates to the rest of Ashland you know accessibility to the public um the theme of the location versus the community I really appreciate the detail that we're all thinking about relative to this building but I keep thinking this building belongs in downtown how do we use this building how do we get to it is it just a place to live that people drive from or is it part of a community where you live there you go to the farmers market you bike to Stone Park your kids go to school nearby and they want to go to the library how does this building relate to all of that what is the human kind of traffic through it and what elements can we add that are that we need so some of the things that we're not in design review that I'd like to think about is a bus stop um some sort of public bus stop or or bus shelter some type of e-bike or scooter charge station so that people who live there have a way to move around in ways other than cars and that there can be a positive kind of energy if you will of people wanting to use downtown without cars as much as possible the folks who live in this building what will make their lives unique is their accessibility to downtown they really don't need cars to do all these wonderful things they can go to Starbucks they can commute to the MBTA station they can their kids can go to school really without a car so I really want to explore that and that was not there and then finally well I didn't see it there and then the solar which designer of you mentioned I'd like to hear more about the possibility of solar energy in this site we did a we addressed a number of those in the design review process with respect to solar we agreed that we could put solar on all the self-facing roofs fortunately those face they do not face the street because we did not think it was going to be aesthetically consistent with the objectives of the old delay District to have solar panels on the front-facing roofs um so that was how we dressed that out we also addressed the issue of sustainability substantially this is going to be and I said it before and I've said it at least again before the design of your committee this is going to be a fossil free building we're going to do everything electrically we're going to do it by heat pumps we have you can see the roof we have used those small portions of the roof that were created flat they can continue they will contain the heat pumps you can see them on the on the on what's uh shown on this Shadow study drawing um we have repeatedly said that we were going to provide um EV uh ready every parking space well inside in the garage and outside are going to be easy ready the the commit the design Review Committee asked about well how many of them are going to have Chargers well I can only say to you that in the um other jurisdictions where I have practiced um this kind of Permitting and that issue has arisen the typical standard is 10 of the um 10 of the spaces are outfitted with charging stations in that case I can safely say after having discussed this with the owner that we can commit to 10 of the 60 spaces we'll have charges any other charges uh in within the garage itself of course would have to wait until we see what the demand is from the residents who are living there in response to the question about bicycle parking we have handled that one of two ways uh Ron had his first floor plan that shows actually an area for bicycle storage and parking off of the lobby Lauren could you blow that up if you're in bicycle storage space off of the off the residential Lobby in addition to that in the parking garage We There is a provision for mounting wall mounting um biker racks at the head of each and every parking space where that would be so desired so parking providing alternative ways of transportation aside from the automobile that will not that will not be a serious problem here at this site and just to clarify I think that's great for the residents absolutely I think what I was commenting on is as you know there's been some talk of I mean I don't want to open up a can of worms but there was some talk previous meetings on bike path in the area which is theoretical at this point but I was imagining more of how this space relates to the entire community so it's not just the residence which is great you're giving the residents those those sustainable elements but also the community that's nearby because this is this building is going to bring people into the community and make them part of a greater community and so I I was not just envisioning you know obviously if somebody is coming by from I don't know from the Middle School to the Starbucks and there there's a kid who goes to the library who doesn't live in this building they're not going to come into the building to charge their bike right they don't they don't live there and I'm envisioning this being a space that has has to have some connection to the rest of the community not just for the residents I think that's I think you're absolutely right and I think that speaks to how those spaces which are shown on the screen now that we've created those plazas how they're utilized are they are they going to would they be would there be bike racks there as opposed to seating or in addition to seating you see our those are the kinds of issues and I think that has the answer to the puzzle of how to connect this to the train station I respect the idea that we can't replicate this beautiful unique historic design of the train station but there's a theme Here of Transportation there's a theme Here of public space and use that 100 years ago was one and now we have a little differently now we have to Envision the future of Ashland right and so there can be a theme here if you do think about that element of public transport and this building having some connection to that yeah I think for I think we um you know I think we kind of need to move on I think the two things um that are you know both things are kind of in process right now I mean we got the design review Commandments I think two days ago and so um yesterday yeah and with the new drawings and stuff I haven't had time to go through them thoroughly and understand each of them thoroughly especially with the other letter from the design Review Committee at the end then obviously the gcg stuff is still in flux so I think this is all the further that we're going to get tonight now I don't know if this is going I assume this was done at design Review Committee um well given that it's in front of us right um so I don't know what the understanding is there on the other hand I'm a little surprised that some of the things haven't been more resolved so and so I I am supporting Anna's position as well supporting my colleagues in the design review I I I did not scrub everyone but I did go to the red because you know and they seem reasonable to be answered right and I'm looking at it similar to gcg if they answer and we we kind of say that's reasonable and we're good with it or no the answering to are the answering to us or the answering to design review for analysis well that's a process for us to decide but I think they should be answered by the applicant let's start there and I I think that's to their concern how do you see it because uh what Trisha said makes sense so so the Santa Review Committee highlighted the only one area that that seemed like they were that they had an expectation of of another review was the uh the request of renderings yeah depicting this and that it's kind of big that that that that implies that they want to see it again but if we are seeing it I was seeing it initially more like you just described it these answers these questions can be answered and we can we have the judgment to understand if they were answered properly but the renderings part keeps the thing in flow so I think our decision needs to be made or uh where is the status of the Santa review Community process uh or if it's going to basically uh be merged into a response then maybe we can review and the members of the design Review Committee could join us at that review to make sure that everybody sees it and in context and we don't have to wait for another cycle I mean I would say possibly a joint meeting about that because the big things are actually open that we said they're better at they have more time but I I understand the Project's been in front of us a long time the applicant wants to keep moving in it and if we can come to that I you know I'm okay with that I think we do have to check with our colleagues on the design review if that's satisfactory as well but yeah no I agree I think I think every item on the design review list and assuming that the applicant has received this list too in the same way that every item on the gcg list has to be answered in a way that we can read it and see that it's been answered and then it goes back you know in the same way the design Review Committee list has to be the same like we need answers the question was asked it needs an answer um so and and the answer might be no we've decided to go in this other direction and would rather ask the planning board that might be your answer but it has to have an answer right so that um and I agree that it might be the most efficient way to do it might be to have a to have the design Review Committee have let's all talk about at the same time so there we all of us are on one page we're not going back and forth we don't need to send it back and then back again in the interest of just efficiency I'm all for getting together with design review I think that there are 20 or 23 red items it's a lot and so once you double the size of this group having a meeting where we discuss 23 items is going to be extremely time consuming um the items that are more specific than others no I understand but it's but we all still might have different views about that you might have a specific view but I may have different views and so you may say half of them are not important but the other half will be mine so we could have it quite busy dealing with that in addition design review did a really nice job answering uh eight of our points that we brought to their attention specifically and so we as a planning board need to we need to come to consensus on those eight points that we already asked them to address so I'm just a little concerned as to the efficiency of time I understand the applicant's concerned hey why do I need to go to both groups and is this going to be inefficient but if we right now this planning board likes the red isn't it more efficient to give this to design review to address the 23 items and then we can have a more succinct organized joint meeting where we can narrow in on hopefully less than 23 red items but but that is fair but it also depends how about all the design options that the sun review wants to see are we not interested in us seeing those options as well I I think this would how would I would miss that opportunity you're saying that if we have them jointly at the beginning we're more likely no I'm saying that the same review Community requested options to be to be rendered which the architect is going to work on and uh if if we don't want to see it but they're going to present it to the center Review Committee we're going to miss the opportunity to see those I mean I would assume assume I guess I was but it's part of the red that you said that it would be I was envisioning that if they did read a saying however we the applicant think the planning board may like option b I think as long as the applicant knows that we're not saying hey we agree with everything and you're kind of tied to whatever design review says we're saying to the applicant we respect the design review opinion we want you to go back to them and give them what they're asking for but we also want you to know that we may have a different View and so we're open to Alternatives in your response and give us your your the next kind of variation of it I'm just suggesting and I'm concerned with how much red there is let me move the design Review Committee can weigh in here because I'm not sure always that the reds are decisions I mean no decisions but action items I'm just concerned items that we would then have to assess if we're satisfied so if design review says they're satisfied in a in a response I'm assuming the text becomes black because black means updates the previous item it's just going to narrow Us in on the unresolved items so I could go either way I'm happy to make this one big party but I just think that that could be quite inefficient Kathy do you want to weigh in yes please thank you so um we definitely are not finished um and I know that we've asked for a lot of things and I know that the reason you got the letter as lazy did is because it got very specifically cross-checked against everything that we said and all of the red items are action items and um as I'm sitting here listening to this right now I'm pretty sure we've left a couple of things off I think the very biggest thing that we are most concerned about is the scale representation of one of the first pages of this presentation where they show the photo montage and they show the um building I think you have to go farther through it it's not the first page you have to go farther down that one there and um there's one with the telephone poles in front so we are actually having trouble with the Landscaping in part because we don't know what the final height of those poles and the wires are we don't exactly know where they are and we don't know where those poles exactly set with the height of that building so we don't actually know what kind what size trees can fit out there for starters and if we can fit trees out there which is one of our problems it was pointed out by a member of the public and I think the board is unanimous on agreeing the our committee excuse me is unanimous on agreeing that the that the actual rendering with a photo montage which is not this one that we're looking at right now shows the building bars are down sunken down in the ground and not as high similar to the first floor of the three units where the two hair places and the other um the pizza place are and so we're concerned about that because it didn't it looks like either these poles are the top of the building or they're not quite right and and we're having an issue with what we're looking at so we've asked that for that to be fixed and it may have been fixed because what I'm looking at right now looks like it's been fixed can you move that over to the right please that looks better I think than what we saw originally presented to us which puts all of those polls at that height at the top of the peak of the building so we're we're actually asking about that and we want to know that that's correct that that's actually represented the way it's going to be or are those polls going to shrink when the new polls go in because I don't know I have no idea so Kathy what are you recommending as far as the point of like how we should do this because so I think there's two things I think that and I I it's taken us four hours on two separate nights now to get through just stuff we're sending back to you a meeting with the applicant took almost that long so I can't agree more that this is all taking a long time but it's also a process where it has to be thoughtful I actually think that our two board and committee you need to put our heads together and figure out how to make this a more streamlined process in that respect because we are going to have differences of opinion just among ourselves as to what we think these projects should look like but I definitely think I don't want to be in a position where I'm listening to an applicant say what they are saying tonight um about the back and forth I think we need to we need to figure this out so that isn't that doesn't happen again so I know that for sure so I don't think we've had any back and forth yet like that I've seen because the only thing that that has happened is we had a meeting planning board we came up with eight items you guys gave us responses and then you're giving us your for your second report so I don't think we're yet at a point of great concern about a loop all over the place I think we just need to get organized we've got 24 25 items in red action items if we the planning board have some consensus that we like these we just need to figure out do we want to do this just based on what what what Kathy just said and listening to Anna I mean I I quickly go through the the red items and there's kind of two categories there's a category there's a lot of them relative to things that would be resolved with the renderings which we just heard looks like they have been resolved maybe they have but this is not all I wouldn't categorize all red items as the same there are some that could be just simple answers could we just parse them out and say provide the answers that are specific to in in a letter something that we can hear from Kathy and her group and then the ones that are more design oriented could be treated differently yeah I agree because I think there are some items in red you know um all doors will be accessible without a step provide a grading plan to confirm I I'm not sure that's needed from design Review Committee you know I think so it's would I propose could I propose something in the spirit of time would the planning board trust Marcelo and Trisha to do that to go through the list and come up with what you believe we can handle on our own as a planning board versus items that would make sense to pass on to to design review I personally would be comfortable with that I don't think we need to do it tonight I think if we as a planning board degree in a general consensus that these red things are important to us I think we can appoint you to kind of figure that out and and split it apart for us efficiently if they're if we can agree to that I think it's far more efficient so it'd be picking out the things that we think should be focused on at the design review committee meeting going back to the design Review Committee versus the things that we will look at in planning boy that's that is what I'm suggesting I mean we could certainly do that I mean my example was that there's uh there's a common one of the red comments that says that um it appears that one of the setbacks was not correct and the setback should be pushed to comply with zoning that's a given I think that the the things like that are things that are we say Okay noted it has to comply that that's not a discussion and things the other things I mean I'll be happy it will really it will take 10 minutes I'm just suggesting that that is an efficient way to do it it's a thought unless we want to do it right now which I don't think I have the bandwidth to do it right now we just got this report are you okay with that Kate we can't hear uh I think your mic is off Deepa Deepa was saying that a lot of these items are interconnected and I reiterated that uh so I believe what our what our proposed plan is that Marcelo and I will look at this list which we'd like I said we just got a few days ago parse out the things that we think are still in the camp or that we should still that should still be in the camp of the design Review Committee things that do not need to be addressed in design review Community Committee separate those two and then have some of these issues these remaining issues be resolved and design Review Committee because they're not really meant to be designed to be they're not really meant to be resolved here in the planning board so um so but that list then will then be shorter and more focused and we would hope then that in going through that list that will be one more meeting and and then it would be back in front of planning board so I have just one question about that because it seemed like people in this group wanted to look at those four or five examples are you saying go back to the design review with that and ask them to put their recommendation and then just move on and I think if we're not doing a joint meeting I think we we should give them the opportunity not just pull that back out of the whole process I'm happy for them to provide a recommendation yeah okay congratulations should we do we need the applicant's input on this or do we just kind of have jurisdiction to ask for another design review analysis I I I'm comfortable with what I heard tonight that the the there was this one option that was discarded in concert with the sun review and he's exploring a b and c or whatever um I'm fine making sure that that exploration gets further I'm fine with that too the applicant's permission to go back to design reviewer that's our that is our it makes sense to talk to the applicant to make sure that you know obviously they do have some renderings they need to put together and it's a meeting but I think obviously the applicant has stated obviously this the term Carousel which I think fits the summertime theme here uh they don't want to go around and around on a carousel yeah and I think the design Review Committee needs to be very efficient with its time and what they focus on so so does Kathy your hand is up yes so Madam chair I think we are as efficient as we can be what I'm actually concerned about is we've been asking for things some of them going on two two rounds now well then then we understand is like as they have now come before the planning board and we are asking them to go back to the design Review Committee they can see that we are very serious about providing these things but it will be the list that Marcelo and I look at as the things that should be provided so it will it will be a shorter list than than what you haven't read I think that in the future um we're not going to have a second meeting or however many meetings we've had with an applicant if they can't get us all the stuff that we've asked for the first time around I don't see any reasonable way to do this right now I think we have to come up with it in the town and I think Unfortunately they get to be one of the developers that has to deal with some of this um as we go through the process but I think it's important I think this is a big project in the town and I think the committee is is concerned um I think the planning board has emphasized in in past meetings that we rely on the design Review Committee and we trust their input and that they should consider that very important so I just want to be clear I I would be supportive of design review being part of our next meeting so that we can get like we're gonna the way I understand this is Marcelo and Trisha would come up with a shorter list of action items as to things that we believe okay we really do need design review expertise more that list would would shorten the action items for the design review applicant would go back to design review we would get one more report report number three and then we would have a meeting we the planning board and we would invite design review to come I don't have a problem with that and I think that's okay to do because then we're at a much more narrow list I think that's where we're at exactly what we're talking about I don't think that would remove okay I don't think that would remove um Kathy the design reviews ability to tell us these things that remain a concern okay can we uh so can we have some input in from the applicant on that um Terry I'll start so um just for our full transparency I haven't changed this rendering this is this is the rendering I presented and the comments that were made I think were a little unfair because this is a photo montage of six or seven photographs and so they all have different Vanishing points so when you put the photo montage together you know I selected this as my sort of reference point this building is set back uh probably about 12 15 feet yeah and it's about the same massing as what we have yeah I understand I think those of us we understand that these things cannot be done accurately it's a perspective it doesn't work like that we get it right so but what I'm saying I don't want to we don't we don't have time we don't have the capacity to go through this right now and remember that that list of what is going to be asked for is going to be edited by the planning board so your list is shorter and we will make sure we take if you have any um in if you have any feedback on this list of what you were being asked to do that you think is impossible very time consuming we just don't have that information perhaps you can give us some feedback in the next day or two about that list and and why it hasn't been provided maybe there's a reason you haven't provided it and it that it just the information doesn't exist or we know whatever it is so that we can we can take that into consideration is that fair that's fair okay Madam cheers would I would like the endowments to respectfully and I underscore that word respectfully ask the chair of the designer committee who has said that she has we made repeated requests for information that we have not provided give me one example of that so we know no we're not no we're not going to argue about that here I we're not going to argue about that here I have already said that that we will that the applicant can give us a list of hey we couldn't provide this because or we did provide this and and they say we haven't whatever the thing is Marcelo and I are going to edit that list it's going to go back to design Review Committee to talk about the things on the list and then it'll come back to planning board to resolve all other Matters by that time maybe we will have received all the information also related to gcg and we'll take a big step forward here but we're not going to go back and forth and argue about this tonight all right so what do we need Peter to make this happen because I'm about to I could I just had one brief thing I'm so I just feel when I just want to reiterate that it I I very much appreciate and respect all of the hard work of design review there's no way that the planning board can have that kind of detailed time to every single detail of design and so I want to underline that but I I absolutely want to reiterate agreement with Trisha's point that there's no need for the applicant to convince a design review or any member of design review of one element I think we the planning board are the ones that need to be um convinced if you will and we're not going to get there unless we move this forward that I just wanted to reiterate where I I think we're getting confused as to what our jurisdiction is versus design review yeah it's a good comment all right Peter so with that said oh so with that said and I this is to Terry the applicant uh Terry Morris uh the next meeting for the planning board is on August 28th and also at this point I think it makes sense to continue it um I hopefully they'll be um my question is is obviously in the summer do your does your application team think it's appropriate to meet again on the 20 the 24th or would you like to continue this to the second meet the first meeting of September which will be September 14th and then the second note is I think it makes sense uh verbally but then we can follow up by email is to continue the um the date of final decision to September 30th uh Peter I I can't really answer that question on a at this time without conferring with my uh my two Consultants you know the uh Ron and Rick most of the burden of what we're talking about falls on them and I'm not going to put them on a spot saying right now whether they can commit to one or the other but I certainly have an answer for you tomorrow okay why don't we do this for the point and let's just take this with a grain of salt let's for the planning boards perspective continue this to August 24th with the understanding that the applicant will be in contact with the two consultants and confirm that date and then obviously if it needs it to request it a continuance this this matter will be appear again at the first meeting in September uh and then but I think it makes sense for that to just having a verbal agreement that the the the date of final decision will be extended to September 30th um how many home meetings of many of the planning board meetings are there well right now there is one more in August which will be August 24th and there will be two in September all right so agreed I make a motion for 9 to 49 Homer that we continue the public hearing until August 24th based on having a verbal Grant follow-up with a written agreement that the continuance of the process until September 30th okay I have a Point Break plan no okay if you need to take a break go come out we're we're you know yeah um okay so we have a couple next to our agenda we have a couple um well one is a withdrawal 12 to 6 12 to 16 Union Street that's the definitive subdivision plan next to the public safety building I think everyone got that letter they have are asking to withdraw the application without prejudice simple summary Peter simple summary is the applicant back in November put in a pulmonary subdivision and their whole goal was to free zoning upon the denial of the town of Ashland's housing moratorium and without an appeal of the town the applicant has decided to withdraw the application because at this point there is no need for a zoning freeze on that property in defense of a building moratorium and so with that said the applicant did not want to go through the Hoops of a definitive subdivision with their review process of gcg and the planning board and so therefore the applicant has made this request so Peter quick question so gcg was already reviewing another round off of this project what what happens with that so the app so gcg we had a we had a a peer review fund there was one round uh they never submitted additional material and so therefore it just stops and so gcg did a review they were actually they were paid invoiced all set they will not receive that money back the applicant as a consultant peer review account um but the application it just kind of ceases it would draw without prejudice and um everything and and they lose their standing their November standing um with this withdrawal and so it all comes down to what they were trying to re with trying to they were trying to secure a zoning freeze they lose all standing and um and and that preliminary subdivision gets wiped out canceled out Kate were you about to say something I make a motion that we um allow the withdrawal without prejudice for 12 to 16 Union Street definitive sub subdivision plan a second roll call though Catherine Jersey guy Trisha Kendall all right so next on the agenda is 10 to 60 Main Street Peter is there someone here from 10 to 60 Main Street who we've so sit here the entire time at this point we're looking at the the the waiting the the participants no okay I did go back and forth with the owner um Rich Gordon I went back with the attorney Joe antonellis and I also know that um the architect um excuse me uh Scott Richardson uh confirmed attendance however do our difficult technical difficulties I'm not too sure what happened I've been looking in the waiting room and I haven't seen him pop up uh but with that said um obviously the application is still trying to put things together um from uh from uh architectural standpoint from a site standpoint and so um what I can bring forth to the planning board is the requested continuance which was via that I believe a um email letter a letter received by email which was dated I believe um July 28th uh if I stand corrected yes I just um one note on that I had asked Peter when they asked for a continuance that we should have someone here to explain to us why we're having these long long continuances and then not really saying much work and so that's still a question that I have I guess I'm willing to continue it one more time but we're gonna expect something at the end of this you know either that there's been a change of project that it's being withdrawn that if there's a significant step forward because this isn't this is no longer going to be the pattern to be wasting the planning board's time with these continually long continuances it doesn't make sense if the plan isn't if the project doesn't put together they should withdraw it and get their act together is my it's my bottom line I guess it's getting a little crazy I am happy to put that in email and and I will see whoever had feedback on the board that's just my personal I felt like we made massive progress and then the continuances are taking away that energy so my concern is that we were in a very negative place for a little while there it felt very tenuous in fact I think we were pretty close to saying this is not going to work and then we made massive progress and it disappeared and that gives me great pause and concern for the future of the project agreed anyone over there okay um all right then yeah I'm continuing do you want to add anything to that Peter no I think I understand the frustration and I'm happy to um be a conduit to get the point of the Cross and when I saw this project in May early May yep early yeah yeah right yeah it's been a long time and without a report with nothing yes so all right um is there a motion for the continuance okay you're our emotion person I'll make a motion to continue that um 10 to 60 Main Street special permit site plan review project to September 14 2023 meeting okay we have made it through that now um sustainability committee I apologize for the late hour all of us would like to be out of here soon but um but this is an important actually I'm going to ask are we actually going to be cogent enough to have the conversation Trisha given the late hour because I know I'm just going to check in with with Maggie and with with Margie and and Chuck to see if like it's it's a little late I want to be respectful are you checking in with the planning board or with a boat I guess that's a fair point because we're attention because it's 10 o'clock at night I don't want to give it less emphasis but I know you may have a clock on this and the fault was on our end not your end so um yeah but at the same time I want to make sure we'll have a coaching conversation um so um I'll I'll lean on you to see if you're actually able to lead the discussion because you've got the heavy lifting to do here I'm not really sure what what it is that we're going to be or we were planning to do right I would recommend Trish just given the the timing right now I think we've we hung on just just out of respect we didn't want to just leave you I apologize for that no it's absolutely fine I I get you had technical listing and I can see what you're doing really important yeah so your um I'm sorry I didn't hear the last part about you you said Ash I I thought someone was going to say can I just so I okay all right so what we're doing it's okay why don't you you have and it's okay go ahead make your point and I for one would like to do more research other than what I've done and it seems like there's so many different ways to approach a tree bylaw and so the suggestion I was going to make uh is that we maybe consider having a retreat with um the sustainability committee to really focus on the tree bylaw so that it's more of a working session and a little bit more substantive rather than being part of a formal meeting that we can actually sit down together and look at some examples of tree bylaws and really kind of get into the nitty-gritty of the complexities of what this is because I think it's a very complex issue suggestion I'd be comfortable with that if you guys can make the time because I do think that it does require some level of collaboration back and forth where uh you know 20-minute slots are probably gonna can always leave us with open Action items continuously having some sustained time on it might might actually push it through given the number of times it's been attempted but I'm also not the only one making a call on something like that you know in the interest of the calendar you know frankly I don't see during the summer getting people it's hard enough to make sure everyone is here every other Thursday to attend a planning board meeting with summer and vacations and other responsibilities so my recommendation if totally understandably you don't want to get in this tonight we put you first on the agenda for our next meeting on August 24th August 21st August 24th right after the clerk well right after public comment we put you first on the agenda everyone's bright-eyed bushy-tailed and give this matter the attention it deserves yeah I unfortunately won't be available on August 24th I'm actually out myself but Margie might be able to lead that conversation but uh um yeah so so we could we could approach it either way I'm actually open like I said I I want to make sure this gets collaborated on because at the end of the day this is something that you guys have to be comfortable with and and need to actually put out there because it is a bylaw change and and um you know it's my understanding that it's not like we are supporting even though we are we are spearheading the the need for it I think we're supporting you in putting together the right bylaws that that you can be behind right because we can't really do it you know well what is your suggestion for timing then I just can't guarantee that we can get a retreat date together that sounds difficult to me okay so um I know next is it next Thursday yeah on the topic uh yeah so so Peter I think you had had a conversation with Margie around timing just given the calendar challenges and what something like this really ought to go through which includes public review and and all of that I don't know oh no no it's it's there for the next on meeting one minute I actually you know what Ash you just the the screen here in town hall went black so can you just repeat well I understand your question we're trying to gauge timing so I was like we've been pushing hard for fall town meeting if is this actually gonna be feasible but but if we and and Margie and I discussed it and we were like if it's not fall it can be spring like we we care about the fact that it happens and it happens the right way but we also want to make sure that if we move from Fall to spring it doesn't mean that it just gets put on the back burner because clearly it needs the effort and the work and and that you know by by shifting it if that gives us the chance to do you know the retreat or or if that's the right mechanism and that's the appropriate way to do it I don't want to block that but but I also want to make sure that we don't all just sit back and kind of go okay great it's involved so now we'll basically just let it Slow Burn and then we'll be getting close to fall out to Spring and then it won't happen again you see where I'm coming from I think it's very early to make that decision decision first to really understand what our individual questions are okay I was going to suggest not a full-scale presentation and meeting but maybe one or two questions from each person on the planning board if we already have specific questions that we're thinking about as a way to yeah as a way to give immediate feedback or gut reaction questions for the next presentation that would be my suggestion tonight so that we move it forward even a little bit because I'm sure we each have kind of wise immediate questions just a thought a possible that you could send us those questions so we can hair to mail them or send them to you I don't have any problem with that yeah that way we can be prepared and we can come prepared with those have you all received the um I think Margie had sent out sort of the the brief around the work that had been done so far like like an in a slightly more summarized version absolutely yeah and was that useful was that what you were looking for I don't know if we've all had a chance to review it but I certainly found it useful and I would propose the planning board members get our questions over to Peter and Peter can combine them maybe and get them over to the sustainability folks I'll be happy to collect all the questions in the playing board and get it over to Margie and just to answer your question ask regarding the timing of the bylaw from my professional opinion it's going to be very hard to put together a bylaw that is ready to go for fall town meeting right now we are in August and I know just going by the dates we have to prepare for a town meeting that's going to be held mid-november I would have to have everything I would suggest that the planning board have everything wrapped up by last meeting in October and to give us at least three meetings to discuss that by law prior to that meeting which would have to take place mid-september which will be at our September 21st meeting I would also have to um advertise the bylaw in the newspaper and that's a three-week look ahead right and so really you're looking at late August to have a bylaw ready to go um to present to the town and advertise the town once it gets advertised you know you really can't change the bylaw and any huge you know any large manner um yeah so I will tell you right now and and I know I email Margie a timeline but uh I would say late August early September at the latest uh we would be looking to get a finalized bylaw and at this point I do see that as a very tall hurdle yeah so so here's what I'm going to propose then again my interest is to do the right thing by the town to actually succeed at this we've taken I think multiple swings at it but but to succeed at it and succeed at it right and that incorporates all of the feedback right and this is not a hidden process like in any way so um let's let's agree that we'll meet at the next meeting we'll put the questions together just so that we can continue make progress fresh I'm gonna take the timeline pressure off us of of trying to do this in Fall as long as we all align on the fact that we'll do everything possible to get this into the spring right and that just gives us the space to do this right and that's the intent and and it's not the intent to punt it right um I think it's premature for us today without a substantive discussion to say whether it's fall or spring I think Peters I think Peter's information is saying it's just not and um is that not what you you heard I understand that that is Peter's recommendation and I respectfully believe that we need to have a substantive discussion before we as a planning board can either agree with Peter's recommendations or not because a lot of it depends on how much pre-work we've we've done how much thoughts we have what our questions are I it could very well be based on our substantive discussions that we cannot pull it off or we could have a vigorous conversation in the next meeting and decide that it's extremely important for us and that we want to add extra priority to it so I would I would like to not today decide that we're not I think I'm about to bring it for the fall yeah that is fine it's not really even our call like we're waiting for a a bylaw to come before us and that would be my opinion like right now this isn't complete right this isn't I'm not disagreeing right right so right right so understanding how long it takes us to get to that level of completeness it seems very optimistic to fit that schedule so but that's fine we can hold off on it till next time yeah yeah let's let's let's let's agree to the meeting on the 24th I won't be there but I'm not critical part on this right Margie is the important person from my committee and Chuck's going to be there so so let's agree to the meeting to the 24th you've all gotten the summary that we had promised in our last meeting um if you could review it send the questions to Peter that way Margie knows what to prepare for how to structure the conversation right uh let's have the conversation on the 24th and then make a final call on you know and I think now or later or whatever right okay but let's also commit to the fact that then if we're pushing it later that we do everything so that we don't end up in a position where we will again run out of time that's all I would and Marcel has a question on this yeah um yeah I think that's going to become self-evident when we meet um I can I suggest one thing and maybe ask ask you that you can tell us we're looking forward to this discussion um could we start next meeting maybe with a very quick executive summary on your part or or your your team maybe Margie will do it on on the history of why the bylaw failed last time and understand what what in your view uh led to to that result so that we the intent is to create something that we all feel is important and that will pass I don't know I don't think the bylaws I just want to clarify it's never been complete hold on hold on sorry it's never been the process I've never been completed so it's never gone to town meeting okay okay even down to that it has never come to the planning board yeah yeah and I think so what what Ash was referring to us we've won multiple times is that the internal process it was the internal process it's internally I can state that our old assistant player Emma our old sustainability manager Franklin cash in Margie uh met multiple times with DPW staff and there was never a consensus regarding the the bylaw how it does how would it apply the enforcement the size of the tree how it's measured is there a payment in lieu what's the cost looking you know it's starting to as we started to analyze uh other Town bylaws how it was really going to be implemented how it was going to be adopted implemented and and and and discussed did the Bible how how was the bylaw going to fit in mold and really mold how is the bylaw going to be molded for Ashland okay so then the plan to to address that should be in place so that we don't repeat that right this is where I think Peter might prepare a memo for us outlining some of those issues so that we can be better prepared as a planning board to actually provide and find consensus I don't think that though all those I mean I was here for all of them I think yeah beginning right and I don't think that they're that detail Margie might be able to provide other drafts but this it's been much more piecemeal than that than what I'm saying Destiny's Peter has some expertise as a planner in some of the challenges if you will of a tree bylaw that we as a planning board might want to consider if we're going to attempt to reach consensus as a planning board I'm just throwing it out I'm happy to outline what I believe the past no no I don't want to do all in the past because it's more like hey planning board these are some of the elements that other communities have these have I'm happy to outline a one-page memo about something like that so that we can more efficiently as a planning board get to the heart of where the problems might be I'm happy to do that okay I'm not really worried about the past and I would urge all of us to forget the past yeah and then all of a sudden this thing called covet hit yeah but I was not referring on just dwelling on the past I was referring about learning on the past to ensure that we don't repeat it I would say I'm happy to put a little one-page memo and and we can kind of work through it but um but there was multiple meetings Margie was involved the assistant planner was involved we came up with a pretty good draft we were looking at stuff from other towns we sent them some social economic data that we collected recently that was updated What towns have tree bylaws I can tell that Trisha remembers the fondly it's just been it's been a really long time yeah it's been on the table a really long time and then you know and that was really what I was reflecting on is that we when I said we've taken multiple attempts we've taken multiple attempts of trying to draft this thing one of our learnings Marshall just so you know because we went through a similar sort of introspective process was that we didn't Engage The planning board early enough and that is why I came to you the last time around saying I'd like to start this process with you rather than trying to come up with something that's already abstracted out and and you know we get stuck in the mud just before it even gets to you right so that's my attempt at making a learning from the past so so we'll see how it goes but but you know honestly it's never been out there we just haven't gotten it past the Finish Line yeah yeah it's just one thing I did you know right now this is a six inch diameter tree right now in our bylaw this is a major tree right this is an eight inch tree right this is an industry standard major tree when it comes to a street tree right and so just to we just have to discuss and and focus in on what's a major tree what's a minor tree right because right now we're not even we can't even we're not we haven't even reached that consensus well we've never tried I know one word has never actually had that time and I know the sustainability the sustainability hasn't tried with the planting boy right so it's kind of like okay what qualifies what doesn't qualify you know when you come through a putting blood application should there be a tree plan you know what elements what what are the triggers right and I think those are the bigger items that have to be flushed out you know within a discussion I think having that discussion and remembering that we're not we are not actually changing the bylaw town meeting does correct we are presenting we're presenting and so whatever it is we are drafting is meant to give the public a chance to opine and potentially consider options so it's not that the planning board has to come to the perfect consensus of which one of those is the right answer we have to find what are we willing to present to the public for consideration a town meeting which is slightly different from reaching that perfect decision agreed okay so we're moving this to we're going to move August 24th and I'm going to say 7 15 to 8 15.

um so we are going to review our mission and what CNS is doing um as we enter the new school year 2023-2024. in addition we do want to address a couple of programs that currently exist within our community with from our school sites as we continue to support the needs of our community so a little overview about our program CNS participates in four Federal meal service programs the national school lunch program The Breakfast program The Challenge adult care food program which is our supper program and an extension from national school lunch program is a seamless summer option program that is offered during the months of June and July during our Extended Learning period and it includes meals for children 18 and younger these programs are um highly regulated and as of 2010 when the healthy hunger free kids act was introduced our entire nation especially when it came to um Child Nutrition programs we had to implement the new regulations that came with it as of 2012.

item 4.3 the Board of Trustees unanimously approved the settlement agreement in oah case number 20230-40723 resolving all issues and students do process complaint by making changes to the IEP conducting and funding assessments and providing services and reimbursements item 4.4 no reportable action taken regarding negotiations item 4.5 the Board of Trustees unanimously voted to accept the agreement regarding employee hr-2023-24-02 item 4.6 the Board of Trustees unanimously voted to suspend without pay for two days employee hr-2023-24-01 thank you um next item is student speakers do you have any students in the audience that wish to speak okay moving on reports of associations Mr Schuster uh good evening folks it's glad I'm glad to be back here at the start of a new school year but a few things I wanted to update the board about when it comes to our association is the work that's been done over the summer it is a time of Rejuvenation a time of relaxation but it's also been a time of of work and really rededicating uh ourselves to our students and our community and I wanted to go over a few things you know as soon as we got out in June immediately a group of Asta members along with a group from the district went to Philadelphia to take a look at Community Schools models to look at things that we were doing right to look at things that we could learn from others and to understand where we were absolutely on the right track the very next week another group went to San Francisco where we were selected to present Statewide for all of the districts around the state that are implementing Community Schools we brought parents students teachers and staff with us for those presentations shortly after that we were at the Nea representative assembly the National Assembly in Florida where a presentation on Community Schools was was led by myself and Emma Alvarez a student a rising freshman at Anaheim High School who spoke to a room of 7 000 teachers about her community school experience and how incredible it's been in Anaheim you may have seen some commercials around CTA and Community Schools the second round just started this week and uh largely feature um Jesse Alvarez one of the parents from our community in the new commercials were very excited about the selection and a lot of the footage is also recognized recognizable because it was filmed at Dale Junior High last spring um we continued at the summer Institute not just with Community Schools work but teachers doing work around national board certification um we also had a group of teachers this year apply again for the uh The Institute for teaching uh which is uh California Teachers Association grants for classroom projects and this year Asta members applied more than any other local in the entire State 15 applied seven were accepted for a hundred and twenty thousand dollars coming back to projects everything from where food meets technology to cultural histories to CPR training for students all kinds of programs that teachers have gone out not just to advocate for but to go and find resources and bring them back to this district and to our community in fact over the last seven years now it's 23 grants for 392 000 that our teachers have brought into our classrooms our own public information officer John Bautista built the digital media center at Katella High School when he was a teacher there with a CTA grant for teaching so our members have been very active also I don't want to be remiss to Nea grants that add up to a hundred and fifty thousand dollars around the work of community schools that we have added as well the last two years so we are here to work hard as a partner for what we want to to do to implement uh you know the vision of public education in this District so um it's important that we understand as we go forward that we find any way we can to support our not just our teachers and nurses and speech language Pathologists but everyone as they as they implement this new model of community schools and everything that it brings in and how it's breaking down all of the silos and bringing everything in to one system of shared governance that all of our parents students communities employees and District staff can be part of so I look forward to this year implementing that and doing everything we can to work together and support our colleagues and staff thank you thank you thank you now we have uh co-presidents from apga Lacey Munger and Brittany Busca good evening Ward um thank you for the introduction for Brittany because Brittany is our apj co-president this year um this is her year one so she will be here for two years and this is my last year supposedly but we'll see how that works um but anyways with that said if I let her earlier I know but this is Brittany bauska she's from Savannah high school and I just wanted we wanted to make sure that you had names to the faces faces to the names so that way when we are splitting up duties you see you know who's coming and you know who's here we did want to just give us some comments about what counselors have been doing since we left last school year um we left the last school year with having put over 7 000 students in summer school through our different programs that were offered to our students whether it be access Apex seat based learning pchs and within those 7 000 students when we came back we then had to place those students appropriately in their classes based on how they passed their classes or not why that's important is because that did affect our staffing for our master's schedules across the district and so in support of our teachers making sure that that they were appropriately our students were appropriately placed our Master schedules were appropriate and fine-tuned considering that our numbers did go up within the classrooms that's what we as counselors have been doing since we came back in July and I would argue to say that we never really stopped working even though we do take a vacation summer school does not stop so that does not mean that we don't stop getting phone calls emails whether it be from teachers Apex teachers students parents we continue to answer those questions for them throughout the school year and throughout the summer so from what we have heard the last couple of days have been pretty smooth within our schools and we've had a really you know nice beginning and so as more grades come in from second semester there will be adjustments made but all in the best interest of our students of our staff and making sure that our sites are run appropriately and we will continue to say that it's counselors who really are the heart of our school we are the ones who see teachers parents community members all staff members on a regular basis and so with that said we would like to acknowledge the fact that due to some found funding that we are receiving another counselor within our group and we are appreciative of that so thank you board for that because that will once again help us to bring back our numbers and just the support that our students and our staff deserve so thank you thank you thank you next we have Amanda bean from ask Alta good evening not much of an update really just wanted to on behalf of also welcome everybody back to the 23-24 school year it was very exciting to see students and staff and teachers and admin all at the sites yesterday everybody looking happy and ready for our first day of school and really just wanted to give a big congratulations and a big thank you to all of the Departments and staff that contributes to making a successful opening of school and we just want to wish everybody a wonderful school year thank you thank you is there anyone from PTA this evening I didn't see anybody in the audience okay moving on public comments for Open Session items opportunities for public comments occur at the beginning of each agenda item or at this time and the time limit is three minutes per per person we will begin with um [Music] Luis Andres Perez foreign it's a question but I know this is public comment and this is regarding agenda item 9.3 which is a continued second reading on the graduation requirements I'm just a little bit curious and more of a question what's the rationale removing the Civic and Service Learning requirement as per your guys's board policy 71105 parentheses 6146.1 on the second page the Civic and Service Learning requirement in addition to the prescribed coursework all students shall satisfy complete 40 hours of Civic and service learning activities to obtain a high school diploma I'm curious to see what the rationale is removing it I'd understand if it's a barrier to entry or barrier to graduation but concerning that addition to 9.3 you're adding an additional education requirement I'm just kind of concerned since the district's really pushing Community Schools and I know it's big a big thing in the last 10 years I know when I graduated 2014 this wasn't a requirement for graduation so I just kind of want to see what the rationale is I didn't think there was any discussion in the first reading I think there was more discussion if there was a roll call vote needed more so I just kind of wanted to see what the board's thought process on that was when it comes to 9.3 thank you guys okay thank you uh next uh speaker is uh Tanya bagdanovic hi good evening to all the board members and guests my name is Tanya bugdonovich I am a recently retired Public School educator of 32 years a parent a grandparent and an owner to 14 properties of which I contribute to the funding of public education as well as to your positions on the board of the Anaheim Union High School District I am very concerned to see such drastic changes being made and implemented into our Public School Educational curriculum and practices first please research and investigate agenda item 9.2 resolution number 2022-23 commitment to diversity equity and inclusion I am a voice for many I stand here for many saying no to this curriculum indoctrination which forces all students to submit to and to be exposed to a perverse sexual lifestyle second agenda item 9.3 revised board policy for a high school graduation requirements as he just recently it's my same issue please do not add ethnic studies as a requirement for graduation this should be a choice in college as an elective also please do not remove the Civic and Service Learning requirement which is so rewarding to students as they develop character traits of kindness integrity and develop personal skills through helping others third item 10.11 the independent contractor agreement for the program youth engage I don't know if you have researched it but I have it is led by Brian Brady this is a program which teaches the do's and the don'ts of designing an effective youth Council we should be providing traditional public speaking classes to students to be able to speak in all arenas and situations of life not just in a youth Council this will incur an additional cost of seventy thousand dollars my fourth and final is agenda item 10.17 Community Schools service provider agreement illumination Institute I urge you to vote no this is the practice of Buddhism which is a religion a philosophy in a set of beliefs and practices of Mind and Body Control students would be practicing during school hours on public campuses from 30 to 45 minutes it uses the terms mindfulness and teaches students to lie on Matt's nil to prepare for their posture and breathing techniques for to connect with deeper stats of states of consciousness the illumination instant tooth has recently been implemented in some schools in California and Alaska and in the country of Laos and Michael matsuda our superintendent is on the board of this institute which is asking for fifty eight thousand dollars to fund this is using his own personal beliefs to fund a program and enforce this practice upon the students in the Anaheim Union School District thank you for listening and I hope you will take the time to do further investigation as I have done before making life-changing decisions that will cause harm confusion and Division thank you moving on to item items of business number nine um 9.1 School sponsor student organizations second any discussion so you know all in favor say aye aye opposed that's 5-0 9.2 resolution number 2022-23-e-03 commitment to diversity equity and inclusion and this is a roll call vote motioned okay motion for this resolution we have a motion a second any discussion strong eye and I vote I thank you that's 5-0 9.3 revised board policy 71105 parentheses 6146.1 High School graduation requirements second reading so move second Motion in a second we have any discussion just one quick discussion section can you just provide some context of how we will continue to recognize Civic and Service Learning in our sites yeah so thank you trustee Guerrero so just so you all know the civic education or Civic Service Learning requirement although you're you're potentially voting to remove that as a requirement that Still Remains a high priority for the district uh I think to the gentleman's point there were students who were not meeting their crime for a variety of reasons and this then became a barrier that could prohibit their graduation so that was never the intent when the policy was put into place or the requirements put in place we will have a way to recognize students who meet that requirement as you know the cords and sashes that students wear there'll be pins that that we'll be able to recognize when they meet those hours so it's still going to be pushed we still have the service lawn the steamapalooza in addition another opportunities for them to be engaged and additionally now that all of our schools are recognized as California democracy schools they do a Civic Action project that is a service project and now we can say with confidence our students are getting those experiences but if we got a student who comes in their senior year they miss that experience their junior year we're not going to prohibit that student from graduating so this is a way to honor that requirement but without forcing it as a barrier which again was not the intent of the board or the cabinet at the time that was initially passed awesome thank you okay okay um to that point um talking with a school high school principal she was disappointed to see this kind of requirement eliminated entirely because she said there were so many students who would do this and then learn oh my this is really neat I really enjoyed this that expanded their you know their their background um and now she says very few of them are going to do it um so I I kind of question because my next thing is the ethnic studies we are requiring it but isn't this a state requirement and is the state requirement starting this year or next year so we're just ahead of the curve so my point being the ethnic studies is a state requirement it's not just us deciding that this is an uh requirement for our graduation but I you know and our ethnic studies are going to be uh done in two ways we're going to have actual ethnic studies courses that they can select or we're going to have ethnic studies embedded in some other classes like English classes or whatever so the students aren't forced to take an elective entirely of ethnic studies so therefore losing a choice that's not going to happen so at least we're doing it this way and but I would still like to see maybe if we could have some service hours required so every student would give it an opportunity to experience it whether it be 5 or 10 hours 40 is a lot okay but and so now that we're putting something else in here I wouldn't mind seeing some even if it's in the Democracy course or something but make our students step out a little bit whether it be for SEMA palooza or whether it be for the College and Career Fair or something where they're spending some time for the better good of the community oh anybody else yeah I I tended to after I read that and I actually saw it crossed out I was like oh wait when did we do that and and I understand in the spirit and the intent that we didn't want to penalize students but I've also have been approached about you know if you don't kind of require it then they won't come in and volunteer and I think in the spirit of the volunteering and the requirement is to get them there and after the students are there they come back the next day and and we we do have um a plethora of opportunities for them to to to do the you know registration you know on its own I think people could fulfill you know a Year's requirement um for this um and so I'm I'm really struggling with uh removing it all together as well um if we could um you know as Anna suggested you know reducing the amount of time or hours so you know we're really helping our students to really understand in the spirit of the community service and the spirit of the engagement Civic engagement on doing what's right in your community we kind of have to nudge them and teach them and and a requirement I mean you know a lot of kids need that push yes that I was trying to think of the right word so in that Spirit I'm I'm really hoping that the board can um rethink that requirement and maybe we can come to some soft Landing um I have to agree with the other two other board members um yesterday when I was touring schools uh one of the prince was yeah it was one of the principals mentioned to me about during the summer a student was doing some volunteer work and they were a junior and they were going to go over their 40 hours and so it was they were having a discussion about well you don't have to do anything more in your senior and they said but I want to this has been so much fun doing what I've been doing he says I want to do more so and then being on a Scholarship Foundation one of um in evaluating the uh scholarship applications and what the students turn in volunteering is part of the it's not a requirement but they certainly get points when they do volunteer and it's in a based upon the number of hours so and it's all trying to get the students to as as we just said um give back and recognize and some of them don't really recognize how important it is to give back to their community so I think we need to do something and again it doesn't have to be a large amount of hours but something to give them the impetus to get out there and recognize that it is important to be giving back to to the community in some form so I I re I would recommend that uh it this continues to be an information item and that we bring bring it back with some tweaking to the policy I'd just like to add um I'm very sympathetic and empathetic uh to the comments made I think 40 hours is excessive but I think the value not just for these young people learning and experiencing life the community benefits from this when you give of yourself to your community that is value that you take with you for the rest of your life and you can't put a price tag on it and I want you all to know how much I value you that you are here tonight that you care that you speak up and that is what makes this country great and I I want to thank you so I'm open to change anybody else um yeah I'm I think it'd be interesting to look into um I think you mentioned that some of them weren't able to complete the 40 hours maybe looking into any stuff that impeded them whether like Transportation or maybe communication on where those hours available but I think two are called my colleague's points may be looking at lowering the 40 hours if that's something that's not reachable for our students okay very good thank you do you have any questions of the board in detention okay very good uh 9.4 licensing agreement lumison so moved second the motion a second is there any discussion I had one question um I just wanted to clarify there's no costs in entering into this agreement there's no cost okay okay any more questions or discussion all in favor say aye aye opposed that's five zero 9.5 Community School Services provided agreement Serve the People Community Health Center so move second Motion in a second any questions seeing that all in favor say aye aye aye opposed five zero 9.6 independent contractor agreement Justin brisdale so I moved second that was drizdale not Bruce okay uh any discussion no okay all in favor say aye aye aye opposed that's 5-0 9.7 independent contractor agreement Neil uh Taylor so I moved exactly any discussion seeing none all in favor say aye aye aye opposed five zero 9.8 revised policy uh board policy 6203.1 in parentheses 9270 conflict of interest first reading and we'll move on to the consent calendar anybody wishing to poll anything no polling okay seeing none do I have a motion some Move Motion and a second to for the consent calendar in total you're not pulling anything nope wow okay it's unusual I know all in favor say aye aye opposed okay foreign all right next is superintendent's report no report tonight no report and how about the staff yes you do you're on the man yes I am my report oh good sorry no that's okay thank you you're on the men's I was going to show my my foot yeah yeah the beginning of the year you know just want to say Happy New Year we had a great as I think Lacey and Grant had said with opening the schools went smoothly um a massive shout out in affirmation to our site administrators our teachers our counselors our classified staff all of our community members for for contributing to that that open uh it's been a great Smart Start a lot of positive vibes that we're hearing about and feeling on our campuses and just excited for the year to come good great more staff more staff and what do you want to take this time to thank the city of Cyprus for allowing um us to use their park for our parking because we are undergoing construction at Cypress High School I also want to thank the um Cypress Police Department for um having all the officers to be on the streets to make sure that our kids are getting to school safely so just want to make sure that um that they know that I was at Oxford Cypress Walker Kennedy the last two days as well very good thank you want to give a huge shout out to our community school teams led by Carlos Hernandez and everyone else involved for executing the community reflective learning walks the past couple of days we heard nothing but positive reviews from all of our staff at our sites and it was just a wonderful way to kick off the year and prepare to welcome our families and students as we continue to get to know these and assets of the community and build relationships also good job and kudos to all of our team thank you all right next is I turn the page I don't have the proper number in front of me so hold on just a minute I know what it is but it is number 12 13 12 Board of Trustees reports now thank you um so I had an opportunity to attend the back to school Outreach fair at Gilbert High School hosted by our auhsd mental health and wellness Department in partnership with the collaboration to assist McKinney vento and motel families and I just want to thank all of the Community Partners that came out to participate in that I also had the opportunity to attend Sycamore Junior High Schools Community School tour I know Mr Saldivar mentioned it I know a lot of our community a lot all of our schools went through the Community School tours and I want to thank the coordinators for organizing that and I thought it was a very well done I really enjoyed the tour of my community and I know other schools had students that hosted the tour so thank you to the students that hosted a tour to their own community and then I attended a few community events the Community Schools conference that was community-led at Ponderosa Elementary and then a few back to school community fairs that were led by some of our community leaders so thank you for them to for providing resources as students got as soon as prepared to head back to school and then I just want to Echo everyone's comments and wishing everyone a very happy Academic School Year and happy first day of school yesterday thank you thank you thank you Miss Percy okay I was able to do the community school tour with Western High School and even though I thought I knew the area well I did learn quite a bit and it was very interesting um also I attended Lexington principal's coffee this morning but wait a minute before I did that I went to Lexington yesterday afternoon to collect my granddaughter oh I was appalled at the traffic there must have been 1200 cars out there in line to each one picking up their kid I mean I was I couldn't believe and I this was at 20 to four I mean 20 to three so you'd figure out that it was at least 15 minutes after kids were out but the traffic was backed up two main streets I went oh my okay so uh but then I did go this morning and attend the coffee very well attended they had approximately 160 parents both in person and online for the coffee and it was very well done Danny did a good job going over everything um and uh gave the parents quite a chance to question and I learned something about our computers in other words how we are issuing the Chromebooks to our students in seventh grade and they keep them okay for the whole six years there in in Anaheim Union so that was something I didn't know so I thought that was interesting um but I also kind of helped chime in with Danny when he'd referred as something about history at the school I went okay I know that I mean since I was there for 25 years and that school alone so it was fun and he had some yearbooks from the very beginning and I learned that Lexington's yearbook was was officially called the regulus I didn't know that ridiculous so I learned something else here then from there I went to Cypress High School and I was so happy to see the fencing is going up and I talked to Jennifer the principal and she told me several parents were really glad to see fencing going up it may not be beautiful but it's going to be secure and that is really good um so and the both schools said to said they had a really good starting of the Year things were going smoothly so that was good to hear and it is really I'm going to say something to the city to say thank you thank you again because to offer the use of Oak Knoll parking for our students is great because half of the Cypress parking lot is now gone and last year that entire parking lot was filled so this is a little difficulty for us right now while they put up the solar paneling but once it's done it'll be great and I'm sure that as they get strips done we can start using certain strips so a few weeks of inconvenience but I'm really pleased that the city of Cyprus came forward and and did that so it's really good and that's just about all I've had time to do so far I mean I did some elementary school stuff too but but that doesn't count here thank you Miss Smith I don't have a lot to report but I am going to share something a project I've been working on for years and um as Mrs Piercy said that we now have fences around our our schools and we now have officers that have to go to our schools and the changes that we have all seen societally what Patty has to do with the money that she's given for the from our bonds to upgrade our schools to air-condition them and to bring them up to the standards of what the needs are for today and I'm just going to share just an overall that when I look at things that have occurred societally I think that what we are doing and how we are handling the homelessness so sadly needs to be changed and it's going to take a real mindset for people to understand that people living on their streets in our communities from Seattle to Portland to San Francisco Los Angeles Anaheim down to San Diego it's not acceptable so I'm working on a project I'm hoping that you will learn about it but the idea is that we have to change the law and the fact is that when Governor Reagan was governor he signed a document that was put on his desk and it changed the law and it opened all these facilities for the mentally ill and they were released and 50 years later we see where we are and now that I am the age I am and what I have seen and observed having been from the San Francisco Bay Area growing up there I knew what that Community was like and it's not like that today they opened the mark Tompkins Hotel up on Nob Hill for the homeless so I think what we need to do is we need to reopen facilities Statewide from the north to the South and we create hospitals for the mentally ill and the chemically addicted and for those who want to re-enter Society they can go to a Bridges program like we have here in Anaheim out on the 91 freeway so that they can get into career technology training get jobs open a bank account get an apartment and get back into life so what I Envision is that these facilities that we hopefully will open will be run by the medical school system the UC system and where people will be clean and safe and get appropriate Medical Care for their needs so that's where what I've been working on and I hope in time to come that it will start to be bring the change and that we will be a model here in Anaheim and we're calling ourselves Anaheim Hearts United so um I share that with hope and gratitude because I think that we are such fortunate people in this country where we live you look at the horrors that other people are living through in Florida you name it Tennessee Hawaii Maui and so I just proffered that I just give that to you because I think that people are sinking into hopelessness in this country and it's not healthy so what's your your project well Mrs Smith um Miss Rambo Trejo okay thank you I want to wish everyone a Happy uh I always say happy new year because it's our happy new school year um and Anaheim elementary started today so today was our first day of welcoming our students and I think we both missed each other the teachers the staff the employees and the and the kids so um I was uh fortunate also as Grant said um we never really stopped all of us working during the summer time and I was able to do some training as well with gaselpa um and I'm very fortunate to get some RBT training and CPR training with them I attended our ROP meeting and I also attended their teacher training back to school and they're in service and they were doing their training for all of their teachers as well I attended the resource fair that Adela organizes every year at Gilbert High School for a fortunate unfortunate circumstances that our families face but what I love about that every year is they just do that with such dignity and providing for our families and unfortunately there was another one going on at the same time which kind of divided our family so I think we're going to tweak that for next year but it's an amazing um amazing resources that our our families get from our district and Adele has been doing that for 15 years now so kudos to her um I visited um on my own I had been meeting and meeting to do it I went to visit the Mendez tribute Monument Park and I encourage everyone to go out there and take a minute um it's on Olive and Westminster Boulevard I believe I think so um just a tremendous amount of Love put into that it's a small tiny little Monument but it's just beautiful and it's done with such dignity and it's our history it's it's our history it belongs to us without that case um you know tiny little case in Westminster and the impact that it made on what we're actually doing today and I am so proud to be a trustee of this District you are going to point out this this wonderful directory that we were privileged to get today some of it is for in-house but we encourage Catherine and I wanted to encourage a lot of those who are maybe watching to really go on our website and just watch the highlights of all the things that we're doing is just too many things to to even to to talk about there's just a plethora of information and there are easy videos that you can watch to just learn about all of the programs and wonderful education opportunities that we're giving our our students and our parents so that's my report thank you thank you Mr animal Trio I attended uh three different ROP [Music] events one was a new teacher day for their training one was for their fall in service and another one was just the regular old ROP board meetings that we had yesterday which is standard operating procedure for them but everything was running smoothly they had through with our district and other districts did many many upgrades in in the various campuses that we have programs on and I've I went in one class yesterday and it was the culinary arts and and it was really looking good I know it still has a little ways to go but the work that was done over the over the whole day it was uh it was really nice to see I also attended uh the Anaheim City intern recognition which was really great to see the the students and and hear what they uh did during this uh their internship I attended a city of La Palma meeting and there's something that uh the city and cities all five of our cities and the district get together uh throughout the year and talk about issues and and coordination and that how we can help each other uh mutually and they were very pleased to get back on on board again after a Hiatus because of the covet issue also I was very pleased during my I think I've gone to 14 Schools so far uh in back to school yesterday and today and I have to say that every single one of them from everybody that I talked to said it was a tremendously good back to school opening of the schools the teachers the students coming back were excited to be there they were you can see the smiling faces on uh walking around sitting in classrooms and they were engaged there wasn't a lot of um uh education process going on that they thought they weren't getting really educated but they were because it was all working on relationships and that's all part of the education that we want to develop with the students so it was working very well in all of the classrooms and I am very pleased to uh to see that we have and I met a number of sros we have them all now in all of our schools in the city of Anaheim and our schools in with La Palma and with Cyprus so we have sros covering all schools which is uh very pleasant finally we were able to get it put together with them and I didn't hear anything but good reports and also they were the the sros and new ones that I met yesterday and today they were Just Smiles they were just so happy to be on our campuses so we look forward to good things you explain to the public what sros are sure they are school resource officers they are specific they are regular police officers but they're specifically trained uh in education codes so they know the they're because there's different laws governing our students on campus versus being on the street so they are trained in not only the laws but also how to deal and de-escalate uh situations on campus and develop relationships with our students so that they realize that the police are good people and that they are not something to be afraid of so it's a great program hopefully we can over the years because it's very costly very costly for either the city or the school district because a police officer is when you figure out the their training their hours their benefits the police car and all that it becomes you know in the hundreds of thousands of dollars per officer per year so that's a big bite out of anybody's budget so something that we work on we get grants and just hopefully we can continue on over the years a couple things well I don't know wait okay quick you have a minute and a half I'm telling you I was able to go to uh Cyprus registration because I was around the corner doing training and so I stopped by and I was just going to stop by for a minute but um it was really amazing just how smooth the registration went so and then I also did the the bus tours and I I was I went to anaheim's and I went on Gilbert's so kind of sort of in the same area um but on just the um the tremendous job they did and it really explaining and the one thing that impacted at me and and I think a lot of the other teachers there was that we drive by you know we get off the freeway and we're heading to our job and we drive by these areas all the time but do we really stop to look at really the surrounding area and do we really imagine if you know students have to walk home in some of these certain areas and and really what that impact makes but not so much to pity our students or you know but to really celebrate their resilience and celebrate that um you know site in spite of some of these circumstances that they are in that they Thrive and we're a thriving District you know so I really enjoyed that and that was whoever decided to do that I think it really made an impact on our staff just as a follow-up to that because I did ask every principal and people that I talk to on campuses about that I didn't have the opportunity to be on on any of the buses but they said there was some some place there was some hesitancy about wanting to go do this but when it was all said and done everybody was so uh pleased that they got the opportunity to really see their the area that their students live in and where they come from and really get a better feel so they can have more um I don't know if the word is empathy but more a better understanding of their students and their student lives and what they're facing so I think it was a fantastic opportunity for all of our our teachers and it was and I don't know I I went on Western's Community tours and I don't know if every school did the same but I know that Western had three students or four students who were the ones that developed the whole trip they're the ones that decided where they would be going they gave the background and you know it was just very very well done and it I think it's a great practice I mean this is something I think which is good to be done every couple of years because if you know as we gain some new teachers and something else I wanted to bring up was this habit of well this the thing that the junior Highs are doing where they have the seventh graders come the day before or two days before to kind of walk the campus with their mom and and kind of get an idea of where things are and if they have their schedule they can learn beforehand I was at Walker on uh was it Monday or Tuesday but Tuesday I think it was Tuesday yeah and they had a really good turnout and I mean these kids were coming they were and the teachers that were there they were going and talking to or but they were walking around finding out where their classes were and it is a great practice and I think it's a big help for the seventh graders so they don't feel quite so lost when they they come in because the first day of school for seventh graders they looked like a deer in the headlights you know it's a big change for them from an elementary school to this big campus and all these different teachers so um I did that now since I have the floor I have a question your time is short here I just want to ask for something and I can wait wait yeah we haven't gotten to that point okay Advanced planning yeah that's number 13 Advanced planning anybody have anything yes okay go ahead Miss Percy okay I understand that e Cadence has changed a lot this year and but first of all I would like to have some tutoring on the Aries program I I'm having trouble Jaren when you send me the information for the teachers thank you and principals meeting and what have you I don't get it all the time so I need some tutoring and I was going to ask if any other board members okay feel like it would be nice to have some tutoring on this uh set aside a time when we can come in and I don't know who would do it Eric or or something Matt or whatever and also explain to me e-cadence I don't think we need to utilize it but the teachers are utilizing it but I know that we can utilize Aries so I'd like some more tutoring that's a great idea yeah okay third we third it and fourth about it okay okay that's all all right thank you all right Cadence experts okay next is um future meeting dates is September 14th is our next meeting and at 6 pm and number 13.2 any suggested items Miss piercing went out of line but that was okay okay all right so nothing beyond that so now we would like to add I really am serious about changing when we return to school in the fall and go back to the time when in the past where school would start just after Labor Day and graduation would be in mid-june when if this school year was changed it makes it very difficult for families that have kids in two different systems Mrs Miss Miss we discussed that at the last meeting and we asked staff to get together some information to bring it forward so and I'm hoping that we can learn what other school districts dates are and I and I'm going to add it's very costly to pay for uh air conditioning in June and it's hot for these kids out on the Playfield so okay 14.0 14.

and those base grants increase by that Cola now that does not mean we get 8.22 percent more more money that means those base grants increase but remember those base grants are directly affected and calculated using our Ada so if our Ada varies from year to year even though there's an increase of 8.2 percent in a base Grant we might not get 8.2 percent new money depending on our Ada and you'll see there's the grade span adjustments of course for the K3 and the 912 and then of course the supplemental and concentration grants and this is kind of a detailed slide but this really illustrates how the base grants are calculated and they actually broke out TK in this particular chart even though TK is considered part of our two-year kindergarten program because TK has an add-on of three thousand and forty four dollars in the 2324 school year for each of our TK Ada that we earned so really the the line to look at is the 2324 adjusted base Grant per Ada that really kind of shows you the disparity in lcff funding from transitional kindergarten through the different grade spans up to high school the state legislature and the governors they recognize it takes a lot of money to educate a transitional kindergarten student because the classes are capped at 24.

now yesterday we had 2113 so you know it fluctuates from day to day how many students you actually have in chairs in the school but based on those data then I've got a couple of things to share with you about this so Cass if you just so you can see the org charts that we work with this one this one doesn't particularly apply to what what you're talking about but this is one where you can see at the district level we have one opening it is that second Transportation secretary position it's a part-time position but it's really nice to have a full house at the district level I'll tell you so and if you have questions about any of these things let me know but you're more interested in what's going on at the sites so Cass if you'd go to Coyote we have we have four we have four programs housed at Coyote so last month when you were giving me directives so I can work with state to to talk about what coyote does you can see that we have multiple programs there so on the far left is Our Life Academy two teachers for Paris and there is an opening there we have an excellent long-term sub in that and in fact he is a former para for in that program and he is working on his teaching degree because he would like to continue to do this so this is another homegrown build our own then in the next three columns you see our special ed Department that is housed at Coyote and we have in fact we contract out the speech services the speech therapists positions and in fact we have filled those with Rex balukan and Michelle Aguilera from the Philippines who have been our speech therapist The Last Five Years Michelle was not with us last year but has been with us so we're Contracting that out just like we contract out our psychologist services to two local school psychologists so we checked on the law and made sure that we could do that and and we can so Rex and Michelle are working for us from from the Philippines virtually okay and they supervise Anna and um or Annie and Christine okay and then we have one open position there with the instructional coach and we have an rpt in the middle in the turquoise you can see our child care and we have we had the last two para caregivers on hold until this week because our numbers are really nice in the preschool right now in excuse me right now in the in the infant room we only have two children but we anticipate by January having a Full House of six because we have some employees who are expecting so and they've already indicated that they want their kids there so that's good we have six in the toddler room and we currently have nine in the preschool room and that room will be at 10 fairly soon which means that we've opened up one of those last two para positions because we're hitting the number where we have to have a second person so that's real exciting that that program has taken off and then on the right you see our preschool program and we have a paraposition open the scary part is we have two uh openings uh in the special ed classrooms Mercedes key is a long-term sub in one of those rooms she was previously a para for us and so she has lots of skills and experience working with our kids and you know is doing a nice job in there so uh on that campus we have four certified openings and two classified openings questions about that okay good news at Desert Valley is it's a full house the one opening we have certified opening is the school counselor position and we've been looking and they're hard to find and then we have three classified openings in special education para positions are those propositions fairly easy to fill uh sometimes they are a part of the issue is however that there is a pair of protests that that they must take and they have to pass it um uh the good news is that there's there's tutoring involved you know there are tutoring programs and we down do this uh with that we have a newer program that we're using than we were using before and so it has some tutoring things to help you get ready it has some practice tests before you come to take the test and um so folks have to have some reasonably solid basic kinds of skills to to fill those positions okay Diamondback so you can see a diamondback where it says open we have currently five open positions and and the principal position as certified we have no classified openings there however as I was reviewing our enrollments and bodies in seats today um I am going to that second grade position that says open I'm going to put that on a hold because our enrollment at second at second grade is such that at this moment we don't need that position and still have really nice class sizes in those others um and uh we'll keep an eye on and we'll keep an eye on that first grade position particularly and the kindergarten position so we'll keep we'll keep good eyes on those in terms of what we might need to do right now charity Lawrence who is the librarian at Diamondback is in a classroom Scott Humphries who is a long-term sub that we've used before will be able to come into that position next week or actually yesterday yesterday he started in there so Charity's been able to move back into the library okay and we already have someone lined up for Tiffany Summers for her maternity leave so that's always a good thing to have lined up early so in terms of actual open positions on this campus when after I put the one on hold then that leaves us with three classroom positions and the PE position on this campus and the principal position any prospects on their principle now we had we had someone scheduled for an interview actually we had two applicants one with Drew and the other one we invited for an interview did not respond to the invitation but you know sometimes people don't when you send them a Google invitation or whatever but then we were here to meet with that person and the person did not come so would it be possible to to move Margaret into the principle she is she's the acting principal right now actually actually right now I could not do that without a mentor was a retired principal backing her up the issue we have right now has to do with her certification okay and so I can't do that right now it's not that I'm not it's not that I'm not in favor of doing that yeah but we have some stumbling blocks hurdles we have hurdles yeah right okay and one of the hurdles that I will tell you that is in place for both uh Diamondback and sunrise is that the news the new uh immigration regulation that says that uh foreign the foreign teachers cannot work in a school that is rated lower than a c and so since both sunrise and Diamondback are currently rated as D schools we could not place we could grandfather anybody who was already there but we could not hire new people from the Philippines or any other foreign country to be in those in those schools so that's been that's been a bit of an issue for us because we had folks who were interested and um you know that we were interested in so you see with Sunrise we have currently seven certified positions plus the counselor position open based on the numbers that uh uh kids enrolled and kids in seats I'm putting two well you see that one that second grade position is on hold and I'm also going to put that position that has the number 10410 I'm going to put that one on hold uh because I agreed yeah third grade because our enrollment does not warrant having another teacher in those positions so that really reduces that then to five instead of uh instead of seven we continue to look for counselors now uh on this one and and probably on the page before but I want you to understand so for instance on the left hand side where it's kindergarten and it says open and then it has Valerie delgadillo's name in there she's a long-term sub so we wanted you we want everybody to know we have a we have a person in that classroom it's just not one of our it's just not a a Bullhead City employee and then we have also one classified we have one title one uh para position open okay Bullhead City Middle School uh we updated this today after I first set it up because I gave a call to Julie and I said okay I'm a little confused here and because she was telling us the name of somebody she'd ask Jen if this one person could come to training tomorrow and we're going we we don't know who that is and so uh in in all of the all of the turmoil and Chaos that happens the beginning of school we had not gotten the name so Deborah boshand is in that sixth grade position and you see we have six uh six certified positions open uh sorry we have five we have Deborah Deborah's not a gotcha I didn't get that one right okay so we do have six and um uh but they all but they all except for the title one Ela position have a long-term sub in them so Julie worked really hard to find some people so that we were sure we had folks in our regular classrooms good and they continued to look for uh you know for a title one because not having somebody in that title one position means that our kids are not getting tier three uh support uh for read in this case for reading I will tell you that that one of the issues is that folks are certified for self-contained classrooms k through eight but for departmentalized situations they're certified six through twelve and so having a school that has fifth and sixth grade we have some issues sometimes of somebody can be certified to teach in sixth grade but they could not teach fifth grade and they could not and and we have folks who are certified to teach through eighth grade but could not teach in our sixth grade because we're departmentalized yeah so you know so we have to just we have to play we have to pay really close attention to that Fox Creek was our most devastated school last year and the good news is it is a full house except for the PE position and Josh honinger will start on Monday as a long-term sub he has was previously a paraprofessional in our district and an excellent paraprofessionals so we're really happy to have him as a long-term sub in that PE position until we can find a teacher so and are all let's see we're waiting on what two of our Filipinos one Lance left early because he's headed to the airport and we have one more coming in at this point last year we had few of our Filipinos yet so to have all but one in the second week of school is wonderful so in in total then we have if I hold those three positions we have 19 open uh certified teacher positions in the district two counselor positions one principal position one Coach position and only nine classified positions open in the district so um not so good and okay you know only having nine uh nine classified in the district's pretty amazing at this point too so we keep hacking away at it well I will tell you thank you because I can see this yes makes it easier it made a lot of sense because I was sitting here taking notes as I'm reading the principles reports I'm going okay wait they have what and that so thank you the other thing that I will call your attention to on this one since we have Fox Creek up if you're wondering about the color coding this is for me the color coding is for me because it helps me know which budget is paying for which positions and so it helps me it helps me with that the code and helps me make sure that the coding numbers which are those exceptionally long numbers on the third line of each of these boxes because then I'm constantly comparing and making sure that what I have matches what's in HR and what's in payroll um and uh and then Jen's always correcting me on the uh the pink ones and the orange ones because those are those are Grant funds actually I pay attention to the green and yellow ones but she's paying attention to those others that are not oh one and keeps me on the straight and narrow with those but it really helps us also when we're talking with our teachers and our principals about how important it is that we are that we are constantly making sure that the reports and the requirements that we have for the state for the grants are are done on time so for instance Cass if you would go back to Desert Valley okay on this whole faculty look at everything that's not green but also all of those yellow that's part of M O but it's special ed and so if we're not following special education guidelines and requirements it affects our funding and those kinds of things and so it helps me emphasize to our folks it's not a choice that you do your reports correctly it's absolutely an expectation and jobs hang on whether you do those or don't do those and so it's useful for us but it's also useful when we're you know when we're trying to make a point with with our staff but you it's also useful for you all to see how many different funding streams there are in one school Lots so just a side note there for you okay thank you and thank you for the time to thank you for the time to share all of that information I think it's important for you to know especially when you're out in the community and there are folks who are going to ask you those kinds of questions okay item 1.6 do I have a motion to adjourn the work show I'll make a motion that we get during the workshop I second it all those who favor I'm Melinda zabroski aye Charlene Diaz hi Barb zarzicki hi Sheila Burnett [Applause] going to go immediately into where call your meeting door I am yeah I love it I'm going to call the meeting at the regular meeting for Bullhead City School school board on Thursday August 10th it's 6 27 is it yes something close to that p.m um roll call president Melinda sabrasky Charlene Diaz here Barb's there ziki here Sheila Burnett here would you guys please stand and say the Pledge with me I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all ah citizens here present there aren't any so I guess we're just going to skip 2.4 and 2.

and he'll receive salary benefits commensurate with his position education and experience his resume is attached for Board review I'll stand for any questions thank you Mr Haney will you also dye your hair fun colors [Laughter] that's funny thank you with us I will move to approve the addition of interim Elementary School principal position and appointment of Rick Haney as interim Elementary School principal for the remainder of the 2023-2024 school year motion made by Crystal Chapman seconded by Christine Pritchard motion carries let's give him a congratulations thank you congratulations we will move on to H3 thank you madam president uh tonight uh last week or last week last board I mean you established an interim uh principle at Willow Canyon therefore opening a spot for an assistant principal and tonight we're here for a recommendation to fill that interim assistant principle and Dr polling will take us through that thank you Dr Crow Madam president members of the board Administration is recommending the addition of an interim High School assistant principal in order to provide appropriate coverage additionally Administration is recommending the appointment of Tim Madrid to fill the interim position for the remainder of the 23-24 school year at Willow Canyon High School to Madrid has extensive administrative experience and recently retired as a longtime principal in tossing Union High School District you will participate in the phase retirement program and will be employed by ESI you'll receive salary commensurate with the position his experience in education his resume is also attached for Board review and thank you thank you Dr polling any questions okay I moved to approve the addition of an interim High School assistant principal position an appointment of Tim Madrid as interim High School assistant principal for the remainder of the 2023-2024 school year second motion made by Crystal Chapman seconded by Don Densmore thank you let's give him a congratulations motion carries next we will move on to H4 Dr Cordo thank you madam president members of the board cabinet and guests uh tonight I bring to you an opportunity to talk about safety some more and increase our safety footprint across the district this district has been very focused on school safety uh as you've seen in in our presentations along with uh conversations we've had an executive session about school safety and we continue to be focused I can tell you to date it's six days in every school has have an audit on their safety procedures and we've done a spectacular job of going out and doing that with cabinet obviously Mr Jaeger and Mr kashat have done a great job but we continue to have more and more placed on school safety so tonight I bring to you a recommendation of of adding a position to our safety right now it's one person doing all the audits doing all the safety checks running all the processes um and it's becoming a lot for one person to do all those things and be very effective so tonight I bring to you an opportunity to add a director of safety operations job description uh the to you for approval uh this will basically um create a Safety and Security Department within our district that director will run the Safety and Security of the district and all the resources available that go into that I feel it's very important it's um really on the Forefront of of safety I don't think you see that in a lot of districts right now but we do have 13 sros we have security guards we're asking to do audits safety checks they go monitor drills and to do all that I think we need to expand our footprint and do it even more effectively than we're already doing they're doing an amazing job but as you know and as you've seen there's a lot to it and to continue to focus on it I think is very important because we know that without safety if our kids don't feel safe and our parents don't feel safe that learning is not going to occur first and foremost it is the first and foremost thing it is on everybody's mind and it's that important so tonight I ask you for the approval of a director of safety operations and to the districts so I'll stand for any questions that you may have thank you do we have any questions just a comment um I have spoken with a lot of other board members and also other District employees from up from outside of our district and um to Dr coto's point I think everyone is taking safety very seriously but in my opinion I don't think anyone is taking it to the level that Dysart has and is and is looking to to grow even further and I'm just truly grateful for the focus on safety from Dr crota an olive cabinet and I'm I'm truly grateful to see this and um thank you you're welcome so with this in essence kind of create its own Department we have our own safety department I feel like right now it's kind of part of the student services would this create its own entity Madam president that is correct it creates its own entity so you'll have a Safety and Security Department with this director of safety operations running that department so in essence it will become a department right now of two um and it will still fall under Mr musee as overseeing the apartment the department I think that's incredible having our own Safety and Security Department it's it's very helpful because as Ms Densmore stated safety is at the Forefront of everybody's mind and we want our community to know that we are committed to our student and our staff safety so with that any other questions yep um so right now the director of student services is involved in in the safety piece correct because when I first saw this I was thinking the LA and I've been worried about this for a while not that he said anything about it but I just worry for him I don't want to burn out Mr Yeager like he's just we don't want to lose him and I want to make sure he feels supported as well so initially I'm thinking okay we're gonna have this other person it too but then we're taking like IT director of student services are they going to still have any hand in this where they're going to be able to help support at least until they're off and running otherwise it's still just going to be a two-man show again I'm Madam president member Pritchard absolutely they work hand in hand they will continue to work hand in hand as well as the expectation is safety is not just a two-person Department safety is everybody's job in this District to Cabinet to our teachers to administrators it is everybody's job to make sure this campus is safe so my expectation is that everybody Works hand in hand if they need help inspecting if they're checking doors if they're doing those things everybody does that it's not just leaving on these two people but they will still work with Mr kashat hand in hand because he does a lot of the student discipline and the behaviors so that naturally intertwines and they're both report to Mr musee so it's perfect matchup okay because I mean I get what you're saying of course it takes everybody but what I'm really talking about is a day-to-day workload of those Audits and all the things that do just fall on Mr Yeager and um so they're still gonna they're still gonna have that piece yes and if they're going to feel the additional support basically by batting this position yes ma'am they will all right thank you questions comments okay I moved to approve the department restructure plan as presented motion made by Crystal Chapman seconded by Christine Pritchard motion carries we will move on to i1 do we have any requests for future agenda items okay Ms Grant um sure excuse me excuse me necessarily a huge presentation but we're at the beginning of school year and I'd like to know how many teachers we currently have on staff I'd like to know how many vacancies we have by grade and by subject matter please I'm president member grant that will be at the next meeting it is scheduled and we will make sure it's by grade and subject matter as requested but it is scheduled for next meeting session High School level I mean that's more so the middle school but and I know it's a moving Target and things change very quickly he'll be hiring five more between now and then but just just an idea of what where we stand on vacancies mostly the vacancies please you got it easily done I just want to clarify because maybe I might want to add something to it so when you say the vacancies for the teachers could we maybe get it just for all you know staff like what our vacancy rates are for different all the categories absolutely you want support staff everything Administration support staff that is easily done we will include that in the report as well as our student enrollment and and those things that's coming in the report next bus drivers have been there for really solid since we made those movements but it's coming up that isn't scheduled for the next meeting already thank you thank you thank you anyone else okay item J1 I moved to adjourn motion made by Crystal Chapman seconded by Joe Grant I'm gonna vote now I'm gonna vote Yes I know did you vote no motion carries we are adjourned

the maximum Levy growth quotient decreased to four percent it was five percent before that if the levy Rises more than the assessed value then tax rates would rise and You're vulnerable to a tax tax cap that tax cap is at two dollars but Jennings County Schools is currently at a rate of 1 next and then these are the things that we follow along when preparing a budget protecting the school tax rate advertising a high rate advertising a low 80 and adopting the operations fund it is any questions so Philip will be here for the second reading next time okay so just a reminder this was a first reading for the Buzzard budget presentation second reading will take place on August the 24th where we will also request permission to advertise um so next item on the agenda is a name change just asking for approval to update the superintendent's name in the Indiana Public retirement system to my name do I have a motion motion by Pat do I have a second second by Maryland any discussion all those in favor six oh um next we have otherwise another I do have an other um based on class sizes we would like for permission to post three additional Esser support paraprofessional positions to offer some motion by Travis do I have a second second by Earl any discussion all those in favor 6-0 and then one more I just want to say thank you thank you to our teachers our staff our local law enforcement and the parents for terrific start just um it really was a wonderful start a lot of smiling happy faces even with construction traffic people showed patience and so we appreciate it hearing no other items will entertain an emotion to adhere I have a motion by Travis do I have a second second by a path can he all those in favor um [Music]

yes and we'll have an hour to discuss if we need more yeah and thank you so much for coming tonight live in person um thank you this is important thank you yeah for being the one and only audience member oh I'm sorry okay all right I have turned officially into a pumpkin at this stage even though I don't look like it so I'm I'm gonna call it um thank you again for for for for listening thank you yes all right thank you all right so um yeah he's being thrown off by those technical issues okay I don't think jump in if you think I'm wrong I don't think we need to do anything under seven nope September 14th we're gonna have a joint meeting with the select board they're just showing up to our meeting very easy we'll make sure we have appropriate time in our agenda yeah I'm gonna I'm gonna put that first okay um and we'll get our questions to you about the tree by law oh yeah we'll get them to you yeah yeah um and then eight um I have a um eight a comprehensive plan I just have a very brief um I had a very brief introductory meeting with the um with Jen Goldson today reached out to her as a planning board member um we had originally had Anna and I and she got tied up at a work thing so two things I think I got this correct that um I don't think I knew before from her presentation and obvious detail is that she has phases it roughly lines up with everything we knew and I believe she intends a part of her process to come to the planning bar at the end of those phases like an actual so it's way down the road when that is or whatever um the second thing relative to the board um she did like I said that we were the two reps of playing bird she was thrilled to hear that there was like that on the steering committee and my only other thing was saying that the board is very engaged about it and if there's things that she thinks are helpful she will ask but you had brought the last meeting about us coming potentially to meetings and she said that may what she's seen possibly is we may just have to advertise it if we think planning board members are coming to them um so like if we go to a public meeting kind of if if so you and I will probably be there we will try to be at steering committee meetings and then if other planning board members come yeah I think it's about I think it's about if you can participate you know or how you participate I mean I'm just going from open meeting law from the governor's office but um but Lisa Mead can weigh in on that well that's why I brought it up she she didn't make a heart fast she just raised and not to deter was the opposite it was like the easiest way is just to advertise yeah I mean it's written out by the Attorney General's office so um you know if you're just listening in you know versus participating but you might if you went to a meeting as a resident probably you might want to participate which you which you can participate you just can't delete you have to do it publicly not by sending text back and forth with your you know whatever you just have to do it publicly I mean comforted doing that anyway about that so anyway but yeah we can look into it just to make sure everything is above board um I actually um related to the comprehensive plan I actually watched both the June and July meetings so it was good going to see what was going on I was especially it was especially interesting to see the July meeting with the two co-hosts that were their two co-hosts co-chairs sorry co-chairs that were not on the select board or the planning board and how that seemed to I don't know if it was that if that reason or whatever but there was a much more engaged many more other voices that it really the voices just seemed much more distributed because even at the first meeting you know just a few people talking at the second meeting but I guess it was the third meeting I didn't watch the first one um it's just a lot a lot more people were engaged so I was really happy to see that because that seems like what both of you been talking about reiteration of what we wanted about it leadership should be none and about the residents kind of driving it not select board planning board you know kind of thing so that was yeah good to see I think I mean we're literally like there's people in there that I still don't actually really know so I think we're honestly at a big group still getting to that point as well there's a lot of people so I think I think some of that comes just with more time you start feeling more comfortable right that kind of thing and from what I recall the steering committee wanted to give new folks a chance to try to co-chair so hopefully others will try as well and I'm sure we'll have even more diversity the more residents get involved I mean it's a two-year process and it will be good to see where where the leadership ends how it all works out yeah I was I was very impressed to listen to the group and I don't I know so I know some of them but I don't know most of them I would say so I'm very impressed so anyway just want to note that um anything else in reports that needs to be done today we talked about design review sustainability CPC met but there's nothing really um related directly to planning boards we can talk about that another time if there isn't anything else under eight then under administrative at administrative matters I wanted to get back to this associate member update um which it seems like ages now that we talked about this and Kevin was here and we reviewed the description for the associate member um so after that um we had so I'd written up that position um it had gone um on the town website on the volunteer page it's still on the planning board page um and it was also published in um Michael's newsletter twice in July and but obviously but but at the same time right after we right after we made this description both Peter and Anna said that hey you know there's a lot of qualified people that applied for the um for the comprehensive plan but expressed an interest in being involved in the town right and so um we thought it would be a good idea to reach out to um to those people who made it to the interview stage of comprehensive plan selection but weren't selected as the comprehensive plan representative right so um so that was decided we decided to do that and um I think I formed a letter to send to those people and here's where it got kind of confusing because Anna then decided to skip out of the country sorry guys yeah so um so I was waiting for I actually didn't know she was going out of the country so I didn't it's okay you have permission to travel without me I feel bad but no no no so the process just got a little delayed because I was waiting for Emma's response right um in the meantime one person from one of those people that was on the comprehensive plan list Peter happened to see them and informed this is the application we got Peter informed them of the positions that person applied but meanwhile the whole other process was a little no one was applying no one was applying through Michael's website or anything like that um so when Anna returned the letters went out to those comprehensive plan interviewees but we really have to just put the date later to allow and keep keep putting it on Michael's it was still before the deadline that we had all agreed on yes but very short but it extended it yeah so um so I guess we should think of just what we want that deadline to be I think we talked about maybe August 21st but that's not very far away anymore what deadline did we give them I put August 21st on the and we've gotten nothing in response I got a reason Monday yeah so they had two weeks but I would say to the end of the month okay I think that's me I think that's fine I think that's what you had suggested too that's fine that I think that makes sense so we'll change it to what we'll um I don't want to say open it back up because it never really closed because maybe do a follow-up email that says hey yes the planning board on today's date assuming we have yeah so if you're interested please fill out a tablet yeah Talent Bank Forum do we need to update that date on the regular thing that we posted on your website yes we'll update it everywhere and then we'll put it back in Michael's um with a new newsletter with a new date so it's just back out there again I mean like I said it hasn't been no one's been beaten down our door so uh we might as well and and and Peter has been in touch with the one person who didn't did apply she gets it it's fine right yeah the process no problem so yeah yeah so it's all it was just a courtesy update and yeah pretty much ahead so that's where that simple matter got confusing with that I don't think do we need to get any of these updates tonight I have really nothing nothing if you have any questions you can happy to call me or reach out okay so then what meeting minutes do we do we have both of those 25th and then also we have June 8th where are those what's sectionally in uh they were right behind the agenda oh sorry so you go all the way back to the agenda finder's a mess all right so okay so May 20th 25th I did not have any changes I'll make a motion that we accept the May 2050 2023 minutes as proposed I'll second that and roll call Boop Depot all right so the next ones were June 8th it's in the packet I I sent in a proposed um I think today I think it is in the packet highlighted yes so the highlighted portion would be the proposed new language verbiage from Kate and Kate I assume you went back to the tape for that because I can't even remember what image or maybe you had it in your notes I don't remember what image she showed us no I tried to without doing a transcript I did go back to the tape because I the I think you all know that put that in was that if someone went down there it looked like gravel and I just wanted it to be clear from from the minutes yeah no I think that was a really that was a really good call I was just like how did she remember where the image was from update from you or Trisha then it's his Trisha I mean well I was the one Kate offered the edit but I was the one that presented that information at the time yeah I'll make a motion to approve the June 8th 2023 minutes as edited okay is that the end that is the end does anyone have anything else I'll make a motion to adjourn second roll call vote Catherine Jersey can die meeting foreign

so with the healthy hunger Freed's kids at the intention was for our dis for our programs to reduce childhood obesity and its Associated health risk as well as decreased food insecurity amongst our students it is a program that is supported by USDA commodity Foods as well as its funding so um because we are highly regulated programs um I'm not going to go over our um our regulations but we do want to talk about key nutritional requirements and guidelines that we do have to add here um foremost it is that we are a program that is regulated especially when it comes to food items and the nutritional requirements that we have to offer and provide to different age groups um with that in mind it includes and requirements for calories whole grains sodium fat restrictions and meet minimum and maximum for carbohydrates proteins fruits vegetables and milk our meals are designed and exclusively for enrolled students as these programs are for um school year um time frames um it was the exception of the seamless summer option which allows us to offer meals to Children 18 and younger students must select specific food items or components that make up a complete meal in order for our program to be reimbursed um in addition meals must be consumed on campus to ensure that food safety protocols as well as the Integrity of the program so with this in mind um for every meal that we provide that is a complete meal for students which we call reimbursable meals is how we get refunded by our federal and state programs so CNS department is about 90 percent federally funded and which makes our program restricted and a program that can solely support our meal service program the federal reimbursement is based of the income status of students free reduced and paid and our state reimbursement is only for free and reduced income status so with this in mind our department and our fund is solely dependent on free reduced and paid status so the program actually allows us to participate in what we call alternative meal service programs which is something that Alum Rock has taking the has taken the opportunity to take advantage of ever since 2004.

okay we have motion a second all in favor say aye aye we are adjourned

and it's a 24 to 2 adults in the classroom ratio hence a higher funding level in that grade span k-3 of course is 24 but it's not a 2 to 24 ratio and then of course they recognize the need for really the add-on for 9 through 12 is for the Career Technical education all the different academic programs that happens at high schools that are kind of not typical in your elementary and middle school programs and then of course the supplemental Grant and concentration Grant now those are not the actual Grant amounts those are the grant amounts if a school if a district qualified for all of the supplemental Grant but of course you have to multiply that Grant by your Ada and then buy 20 and then buy your unduplicated pupil percentage so inevitably it's a little bit less than that um the Ada trends that they've experienced across the state we're of course a unified and pre-pandemic across the state unified school districts averaged right in the mid to high 94 percent in terms of 88 and we were right on par with those we were typically 94.8 94.9 5 on a really good month but but we were very close to that average of course there's no data for 2021 we kind of all know what happened that year 21 22 coming back it was a tough year for schools across the state of California you see the average Ada in the Unified School District dropped below 90 and that was very true for us also and we did not recover as much as districts across the state did in 22-23 we did not get to 91 percent we were still right around 90 but we're hoping with the excitement to beginning of the school year all the happy kids going to school they continue to go to school and our Ada bounces back this year because that does have a direct impact on the amount of funding available to support our programs for our students come on switch I did this to me last time let's try again there we go I'm paying attention this time so this is just a quick snapshot this is in our budget you'll notice our per Ada funding averages 14 1471.

2.5 calls the public Skip One Two ring skip that one too 2.6 I need a motion to adopt the agenda Madam president before you do that I would ask that you withdraw item uh scroll down if you would please Cassie uh item 5.2 because the exhibits did not appear to the public okay so that you withdraw that one for tonight and we'll put it on the next agenda I make a motion to adopt the agenda with the removal of item 5.2 as presented I'll second that motion all those in favor I'm Melinda sabraski hi Charlene Diaz aye Barbara zarzicki hi Sheila Burnett um 2.7 donations I had a question on this okay what's a fidget fidget you got one around you surely I just happen to have their little strangely enough right there several in my purse well those are fidgets these are fidgets oh hey hmm I could use this one tonight can I borrow this one oh okay I just was curious on what a fidget was um thank you Charlene no problem you're okay um these are exceptional thank you very much um Mass manipulatives is it was that from uh online was that an online Source uh donors juice anything I think yeah donors choose so somebody really loved us huh a lot of somebody's probably yeah and somebody also loves to give haircuts yeah that's wonderful I really really appreciate the way the community sets up or steps up to help us out this is this is this is great we are sending thank you notes absolutely we always do all right um thank you very much items 2.8 superintendence report a Madam president and board members you have the work ticket report and the project tracker I would call your attention to the project tracker because it's really nice that we have some projects finished and that we can see them on there and I think one of the things that I will start doing rather than adding more on the bottom is that a couple of these that have been finished for a while I'll replace them with some new projects you know some of the things that we've been working on and some other things that we're working on but we started this primarily because it had to do with the projects from sr3 and you know we wanted to see where we were with those but it's really nice to see some of these wrapping up and there are a couple of these that are very very close to being done and so I would like to show you some photos that go with this Cass if you'd pull those up please so this is the baby room and I will tell you that I went in there and I went oh I want to go sit in one of those rockers yeah and um and we had photos of we only have two in there right now but I will tell you that the parent of one of one of those children sent us photos of this baby this baby doesn't walk yet this is a baby that crawls yeah painting she was doing painting on her tummy and it was it's the cutest thing ever so uh yeah so this is the baby room and then this is the toddler's room so this is the one and two-year-olds and this is the room that has the restroom off to the side so that as they're learning okay and this is a larger room this was the room originally on the campus that was the computer lab room so it's a little bigger room but this room can also hold more kids so um so it's fun and then the preschool room so these are these are the three and four-year-olds so some of the students in here then go across the sidewalk to preschool during the day and so they're here early in the morning and then they're here late in the afternoon and including one of uh yes Michelle's kids so um I wanted to go play I don't know about anybody else when they go in there but I wanted to play and then the playground baby playground this is the baby playground so it has the soft surface it has the the gate and the door and whatever so it's a nice big area it looks it's bigger than it looks when it look then it looked originally and there's there there's more toys than you can see in there so yeah so that one's fun and then the trans the cover for the uh for the fuel tanks and the more importantly the pumps that would not work when the Sun was shining on them this is now complete and and has been used now and well has been in full use for the last couple of weeks if you're curious about the parts that just come down part way that's to that's to keep the sun off the tanks and the um the pumps when the sun you know when the sun is shining from various directions and Mark Scott has he spent one day after it was done he spent one day looking at the cameras all day to check to see if there was any time during the day that the Sun was shining on the uh the pumps and there was it had to be like just at Sunset just at Sunset before the sun was actually shining so the other thing is that those panels on those sides help stabilize the building as well yeah so and so we just we had three sides view for you so you could see how that looked okay and then this is uh this is one picture from the Desert Valley playground for our uh special needs kids um that surface was just installed yesterday and the day before and we have a few pieces of equipment still to be installed in the Rock the pea gravel section and then I'll bring you I'll bring you photos but we're going to do the ribbon cutting for the child care on Monday so you should have all received invitations to that we're trying to keep that group we want all of you there and we have invited Chambers and some other folks but we're trying to keep it to 20 or so because you can see the size of those rooms and we can't put a whole lot of people in those rooms and we're going to try to do a ribbon cutting for this when it's ready to open in the background you can see the six foot fence and then it has those slats in it we did that for two reasons one because it cuts down on the dust and the dirt blowing in there when the wind's blowing the other reason is that we have some students who like to climb fences and run and so this will slow them down a bit but it also has meant that the people at this site have not really seen this playground yet so I'm excited that maybe by the middle of next week we can go take them out there and let them see what and maybe even get it open in the next week or so so this is this is pretty exciting so those are a huge three huge projects okay another part update the civil engineering work for the den project we are supposed to get the draft final plans on the engineering which is all the grading all of the water lines and Sewer lines and electrical hookups and all of those things we're supposed to get those tomorrow and we're supposed to also get tomorrow the the draft final drawings for the houses and and then based on our approval of those they will submit them to the city and that's pretty exciting too so um but the real exciting news today is okay so this is this is the engineers drawing and you know we have a street in the middle and so what I learned today is that even though the address for the whole property is I think it's 24.99 cayudi Mercado so that will be the address that people have and their and their mailboxes will say that and then we'll probably say unit one or Unit A or what however we designate those but there is a street there we get to name the street oh so even though it's not on the agenda and we're just discussing this if you have any ideas that you might want to put forth for us to consider we can we can submit those as the yeah isn't that fun that is fun isn't that fun um so yeah um so and that's that in terms of that particular thing um you can you can shoot me an email for some ideas if you want or you can give me some ideas might be fun to have maybe the teachers come up with something yes it would be fun but they they kind of the engineers kind of want to know oh like tomorrow you know soon you know I I really think since Corey Burgess really was involved in this deeply that we name this street now I'm not sure Burgess is the street that but why couldn't we call it Corey Drive Cory drive or Cory court or Cory yeah whatever you know just to give him some recognition on that it's an idea you can submit some more to me if you want or you know send me an email with some ideas and we just we were excited today at the thought that we got to think about that that we could pay yeah you know I was thinking done Drive done Drive works too then drive works too so okay um and we can and we could make a tentative one and then come back and say or we could say we haven't decided yet and and let us play with it for a month if you want so uh kind of you can't really vote on it right now this is part of my report but you can kind of let me know you know send me an email or something and say oh here's an idea and then we could put it on next month's agenda so it could be you know we could delay for a month okay okay um let's see uh I met I met this week I know I met a couple of weeks ago but next week Toby Cotter and I are going to meet uh to talk about uh the exchange for Mountain View when I met with him last I told him that one of the things that I would like from the city in this exchange since we don't need dirt we have lots of dirt is that the city complete this stretch of cayenne Mercado for us and and the engineers are civil engineers had already done the drawings for them so uh it was a matter of Toby looking at and having his Engineers look at whatever and estimating uh the estimate this is a rough estimate the estimate is a is just short of half a million dollars so if the city would do that piece for us that saves a a half million dollars from our from this and puts lets us put the money here um so that's one of the things we're going to talk about next week and then I said to him still doing our parking lots fixing our parking lots is my second priority because that needs to be done and then whatever else wraps that up in terms of of how we negotiate that's that's part of what we're going to talk about next week as well so we're moving forward on on that property thing um then I wanted to mention to you uh I was honored to be invited to be one of the 14 people who met yesterday with Senator Cinema um uh to talk about needs in the community Tim Richard from the high school and I uh were there and then other folks who represent the community and so I felt honored to be invited to be part of that and to share uh share with Senator Cinema concerns that we have about you know issues in the community for me I reiterated the the city's main issue right now which is water we all know water is a critical thing and so the city has is has not yet but next week we'll be submitting a grant proposal to the federal government as part as one of their programs for two new water treatment Pro water treatment plants for Bullhead City and um and and there are the mayor shared a number of significant reasons for us having those now not the least of which is to make the water taste better and be safer to drink and that kind of thing but there were more and so of course I was willing to support that because it affects it affects everything we do it affects our equipment it affects our water heaters it affects everything so I can support that but it was also an opportunity to thank Senator Cinema and others in the federal government who supported the Esser bills and and those things that brought funding to our schools and to help us and so there were a number of issues that the folks brought up but it everybody who spoke at that meeting thanked her and her fellow Senators for things that have already been done to support our community and so that's helpful but I was very honored to be invited to be part of that small group of people was very nice um and then last thing I wanted to follow up on last month when Jody Crowley or two months ago whenever it was that Jody Crowley was here it was last month it was not at this special meeting Jody Crowley was here to ask about having a Sister School in Haiti and and you all listened to what she had to say and of course shared her concern about what was happening with the children in Haiti we had a bit of a concern about whether or not this particular request was legitimate uh you know a legitimate organization and and not some scam because we would not want her or any of our students or our school district to get involved in that so Lance has Lance reached out to uh the Haitian Embassy um and and supplied a bunch of information that Jody shared with him about that particular school to see if this is a legitimate a legitimate thing and why it's not doesn't seem to be attached to an NGO you may or may not know I was not particularly familiar but Haiti is in the in the midst of civil unrest right now and so we're all sure that the Haitian government officials have more things on the on the front burner than our request about this particular school so we're not dropping it we're you know we're following up but um but we're waiting to make sure that this is not something that's you know going to be a scam so I wanted you all to know that we you know we have not we certainly have not shut down Jody's request or her her concerns we just want to make sure that everybody's safe okay uh and I oh I did want to show you this because I've run into these recently so we're talking about playground this is a playground from 1906 in Texas okay our playground is not like this and then the fun ones I know well and this one is so crazy because you have to climb up these ladders and go across These Bars to get to the swings and climb down to the swings and then the other thing I noticed is because it's only boys because it's 1906.

so in 2004 our district had it was already applying for these alternate meal programs through the provision 2 program in 2010 all of our school sites were participating in provision 2 which allowed us to serve meals to all enrolled students at no cost so even prior to covet and all the way um USA regulations and waivers we were already offering meals to our students at no cost so um something to keep in mind about these alternative meal programs is that even though you we were providing meals at no cost they weren't necessarily free and that is because our own budget and our program had to offset the cost of the free I mean of the reduced and paid student percentages so when we applied for provision two or any alternate meal program we need to collect income data and that is through the meal the meal application right um ever since 2010 when we were 100 free at meals at no cost through provision two we no longer had a collect meal applications because the data was derived from what we call um direct certification student data um in 2021 and 2022 our provision 2 status was going to expire and so during this year um our child nutritionist Department we did a deep dive into studying the direct certification data that is provided from the county so direct certification is a list of data where it gives us students who are participating in government assistance programs such as snap TANF and medical so if students are on this list they already qualify for as free or reduced income so with this information um we were able to move away from provision two and apply for what we call now Community eligibility participation program so cep with cep we were able to continue the meals at no cost to our students for the next four years whether or not there were con we would continue to have USDA waivers or and at that time we weren't too sure if the California Universal meals were going to be implemented but with that being said um 2022 and 2023 um California was the first state to implement Universal meals across our um across the board so we were really excited about this program because the intention was so that if you were a high poverty school which in our case qualifying under cep we were we would be California was going to reimburse base and supplement our reimbursement at the free rate thank you so a little timeline of our programs um so as I mentioned we've participated in provision two prior to 2019.

that is putting all of that lcff funding together and averaging it per our Ada that's not how much we get for a TK versus a high school of course like that other slide just demonstrated and you'll see our funded Ada for this year is still based on our three year average that's kind of a safety net the state put in place to make up for the years of covet and post covid when Ada numbers were so low so we'll continue to use that as long as it's advantageous in that ADA calculation but if our single year Ada of course surpasses that we have the opportunity to use that ADA for our funded Ada for the year so that's just our Pro projected lcff revenue for this year a little shy of 180 million dollars that is only lcff we have other state revenue on top of that of course federal revenue that is the lcff portion of our Revenue to support our programs you may hear about the lcff equity multiplier and I wanted to mention it here just because it's something that is out there it is some legislation that was started and and vetoed a couple years ago to really Target the poorest kids across the state of California and it it it was argued back and forth many times and then Governor Newsom pledged to put it into the Budget Trailer Bill not as a separate legislation piece so it's in the lcff as an equity multiplier based on you'll see the three factors there the socioeconomically disadvantaged and you see a list of what they consider socioeconomically disadvantaged you see non-stability rate those are for schools and school districts with a high transient student population kids that come and go a lot and of course they they have an adjusted cumulative enrollment and that's they calculate how long students are enrolled in a certain school we unfortunately will not qualify for any of this money but I just want you to be aware it is part of the lcff they've dedicated about 300 million for it across the state but we don't qualify but if you do hear about it it is something that is out there and it does exist I know that's a lot of numbers this is the dart board on that school Services produces you'll see up top it's for not only this year but last year because things can still adjust a little bit this year and then the next three this is what we use in our multi-year projection when we're looking at out your cost of living adjustments when we're looking at the CPI when we're looking at the calstrs employer contribution rate you see which is at 19.1 percent throughout the life of this particular chart and also the Calpers employer contribution rate which you'll see steadily increases over the next four years um it's just a piece of information that school Services produces puts together and this is what school districts use in our multi-year projection planning I mentioned a couple of those block grants the Arts music and instructional materials block grant and the learning recovery block grant where we budgeted for significant reductions fortunately the significant reductions didn't come to fruition in the enacted budget although they both were reduced so we are adjusting a budget accordingly for those two programs we are not part of the school bus replacement the zero emission School Bus infrastructure or the Golden State Pathways program at this point so this next slide when it switches these are the two grants and these are the material adjustments we've made in our budget you'll see for those two grants the original planned allocation was 7.6 for the Arts music Grant and a little over 20 million for the learning recovery block grant when we adopted our budget in June we had um assumed approximately 50 reductions in both of those programs which is the governor had proposed back in his May revision fortunately after lots of go-arounds with the governor and the state legislatures they still reduce them but not to that significance so you'll see the update on each of those we will adjust our budget accordingly to recognize that particular those particular Grant revenues as we move forward so those are our material adjustments based on the adopted state budget prop 28 you may have heard prop 28 they're estimating funding at approximately 938 million across the state and this is really to focus more on those Arts education however this is money not to supplant so we cannot pay for existing services this this means we come up with additional services to support our Arts education and you'll see up there on the right hand side a requirement to expend at least 80 percent of funds to employ staff for Arts education program instructions so I would imagine Mr Conrad and his HR team over the next time we'll be looking for more people to support this program Jeremiah okay all right then they come out of the woodwork but anyways that's a little bit of information on Prop 28 which the voters passed which now becomes a part of our annual revenue and of course there are reporting requirements so looking ahead um they said the forecast is hazy it absolutely is nobody really knows what the economy is going to do although there are many economists that predict we're going to come in for a soft Landing maybe not an actual recession um unfortunately are actually fortunately inflation is finally abating a little bit and the labor market remains strong unemployment is at all-time lows across the country which is a great thing but there's still some economic uncertainty as we look out and of course gas prices are going right back up right now if any of you have filled up a car with a large gas tank recently you'll you'll see that but a couple of things School Services recommends is I really know our local program and our local priorities because we're really going to have to um know those when times begin tough and when times get tough if the state revenues don't rebound to um cover that one-time money that Governor Newsom then of course will the state will be impacted and we will be impacted on a local level and that's all I have unless anybody has any questions uh early on your presentation Matthew mentioned uh because of the postponement of both taxes due yes yeah the budget's risky yes so does it make our budget this easier at the district as well if the revenues or the projected taxes returns do not come in as opposed would that um negatively affect us could that could the state pull funding back and say well it's it's not as rosy as we thought so uh absolutely Mr Earley that's a great question if you didn't hear the question it's related to the delayed income tax receipts at the state level not coming in until October and the budget was built on some assumptions that they were going to maintain or they were going to maintain a fairly reasonable level of personal income tax receipts and if those don't come true yes it's very possible that the state will look at education budgets and they have a lot of options in what they can do word on the street is that they will not touch this year but they will significantly touch next year but they do have the ability to cut us mid-year if those tax receipts are significantly lower than what's projected they also have the ability to defer cash apportionments which is which means that we don't get our cash on time um on the regular apportionment schedule so that might cause us the need to borrow to have cash on hand to pay vendors and make payroll um but yes they absolutely could impact us this year and most likely if those tax receipts don't come true we will certainly be impacted next year and when we get a heads up I mean is it going to be this sudden or we'll kind of read the tea leaves and say well do it or button up the hatches and well with uh with those receipts coming in October um we can count on whatever the governor proposes to come with his January budget proposal his January budget proposal will be focused on the 24-25 fiscal year however he they can always make adjustments to this year so revenues in that budget proposal so there may be some actions in the current year proposed in January that may take effect fairly quickly but most likely we School Services believes in other Consultants believe most of the impact will be in the 24-25 budget year so we will have some time to prepare okay thanks good presentation thank you I have a question yes do we still have the P count in December or do we has it been taken away and we just do a p camp differently I'm I'm Sorry Miss hope part of it P2 P1 and P2 I know that the P2 is usually around December uh time so I'm just wondering do we still do that the P1 and P2 attendance accounting yes those still do exist the P1 occurs in the fall and the P2 occurs in the spring P2 for us is typically right around spring break because it's the end of the attendance month that ends prior to April 15th so I believe our P2 for this school year is either the Friday of spring break or the Friday just prior to spring break it seems like that's when we have the most kids because some of them don't come back after spring break so yeah so I'm just wondering if we have something in place to make sure that they are on campus to be counted on those days well on it's not that we count them on that day that is our P2 that's so if a student attends day one through the end of attendance day a attendance month eight the end of our at our P2 period if they're in school every day they happen to count for one Ada if they're in school 90 of the days in that spend they're 90 of 180a so it's not a count on that day it's a cumulative accounting of their attendance from day one to P2 reporting okay the next question that I have is uh that we the forecast doesn't look good uh this it says is is hazy so if if the forecast is hazy and let's say the state decides that they were going to pull some funds away from the schools will the state be a lot will they allow us as a district to go back and revisit the lcat which is what is driving our funding will they allow us to go revisit it so that we can also adjust our funding well absolutely we review we we review and rework our lcap on an annual basis based on what our allocation is and as I mentioned earlier with Mr Raleigh's question the thought is the majority of the budgetary impact will be in the 24-25 year as as the most likely proposed in his January budget proposal which is well within the timeline of Mr Schlosser and his his team um have to review and gather stakeholder input in our lcap process to make necessary adjustments if our supplemental on concentration revenue and our lcf revenue is lower all right thank you thank you foreign staff professional development report Mr Schlosser I'd like to invite Peter Smith director of curriculum instructions he's going to help me out with this presentation uh we just we Matt has numbers but we have numbers also so come on up yeah our Matt's numbers mean a lot more but our numbers represent just a wonderful summer that we had together so a few numbers for you to think about and then Theta is going to put some context to how we made all that happen 1407 that's the number of uh folks who signed up for and attended a professional development this summer now those ranged in time from uh we had one hour sessions here presented by Kaiser for wellness for teachers and staff to five day sessions that new teachers participated in to really bring them into the district and more on that later but we just had a wonderful response to our summer uh professional development program and we were just so happy to see that happen the topics that were presented this summer they were actually facilitated by staff survey what kinds of things did they want to have but we ended up with 50 different things we'll see in a little more detail later but they were in very specific categories and United with our lcap goals and the needs of the staff who are requesting that this is the big one this is how you get them there in the morning so much coffee more on raisin snails in a moment ratio of danishes to Chocolate this is an important recipe for Success you've got to get people fed now we weren't able to provide lunch in the summer we usually do that with our high school kitchens or closed so for our we did have to send folks out in some cases like uh with the generosity of a Buddha we were able to provide lunch to new teachers and we were able to do that a couple of the days as well and so um just a little context to those numbers Theta will kind of walk us through that [Music] thank you of course I get nervous and I've got hiccups now so excuse me just my luck okay so we had 750 danishes were enjoyed and consumed by the teachers that participated but 150 pounds of chocolate was also enjoyed and endured and all the coffee the 70 gallons of coffee were orchestrated and set up and delivered by Mike curriculum instruction team that would be many of you know who Jessica is and Justin and Anna and Theresa so they did it they would get here at six o'clock in the morning start brewing coffee and start boxing up danishes and I would pull up by seven and they would load my car and load their cars and we were off going to all of the school sites where we were holding PDS at so I'm really proud of them and I want to thank them for that they had did a lot of hard work there we also our summer professional learning it varied but most of the topics were surrounded around classroom management curriculum and instruction technology intervention and support and the icons that you see below those are just a few of the Consultants that we have brought into our district to work with our teachers in your packets you'll see on the next page several other Consultants that we had and trainings that we had such as qutel thinking maps fresh start this was a new one and it was developed by our own teachers this year it was a huge success we also brought Kagan in and that was a big hit that was one of our biggest hits we also had training for our special ed teachers in the area of seis and Boys Town we did hegarty so there was a lot of trainings that took place um in addition to providing PDS we also had teachers and a board member that went out to conferences this summer and so they did there was a variety of conferences and you'll see on the next page of your packets also the conferences that we sent people to such as visible learning which I got to attend in Florida I learned I do not like the humidity in Florida but the conference was excellent and it tied into everything such as safe and civil it was a wonderful conference we also sent teachers to kabe um gosh the Avid summer Institute Avid ignite and many others Tremaine dance Institute that was a great one also for our new teachers we put together five days of intensive training and during that training they learned about Apple Valley Unified School District's philosophy and core values they also learned about classroom management they were trained in stoic and Champs and disciplinary discipline in the secondary classrooms they worked really hard that whole week and were very overwhelmed they got to spend have a lunch with our superintendent and her cabinet as well as a day with the board and a day with avuda they also got to sit alongside their instructional coaches and learn with them and I thought the best thing of these trainings were they got to make friends throughout the districts you know the teachers that work at other school sites are not necessarily there so they have a friend to collaborate with during the school year they also received a swag bag and in the swag bag so every day the first day they showed up and they got their backpack Apple Valley backpack and they got their technology and the IT team taught them how to use the technology you know correctly um they then they received the water tumbler they got both you know the safe and civil books from Champs and the DSC books they also got our first year teacher Playbook which was a huge success and I'm proud of and they also received their thinking maps um binders for all the lessons that they could do so they received a lot of items next sorry you will see here's some of the feedback that they provided us with at the end of all of our PDS we ask our teachers to do evaluations and provide us with feedback and I keep saying teachers but I want to correct that that it's not only teachers that attended our PDS it was our counselors our SLP our um gosh para Educators so they were available for our staff basically for Apple Valley so I'll give you a minute to take a look at some of the comments and then there's another page of comments and these are just a few but we've got Stacks and stacks and stacks of them and so from all of our summer PDS and as summer's coming to an end that doesn't end what we do during the year our PDS continue on into the fall and the remainder of the year so in the fall we start off with you know the behavioral expectations and we continue with curriculum and instruction trainings these are also provided by um our in-house resources which are our induction team our SEL teachers our sped toas our district PD coordinator and our edtech coordinator these people up here they work really hard throughout the year to work with the teachers they not only work with them after school doing PD trainings but they also push into the classrooms during the year so they really truly are there for our teachers principals and the entire staff I'm Gonna Let You yeah and and what I should also mention um this is of course El Cap goal number one which is all about bringing professional learning to our staff and chief among that is not only these times outside the school year and as Theta mentioned during the school year but we also believe heavily in providing instructional coaching alongside teachers all year long and so of course our instructional coaches not only delivered a lot of this training but they were participants as well they sat alongside teachers and learned next to them so they can go now into those classroom settings and be a support and so the support doesn't end now that students are back but we're excited to be able to offer professional learning again during the school year we know that that human resources department has worked hard to develop a substitute pool again so that we can begin to pull small groups and teachers very carefully for high quality learning because we know that keeping that teacher in front of students is critically important but also to keep that learning happening through the school year is also helpful for those you know that increase and so um the final thing we we did include Lisa wood as a PD coordinator has included a small brochure that just kind of gives principals an idea of the menu of items that we can do in-house she provides that as do our SEL Wellness teachers on assignment they provide those on a Wednesday for a principal who wants to do that they can provide those to a small group during the day and so that she's able to really Target that instruction and and learning so that that continues at the discretion of the teams at the school sites and what they need so we'll pause there for questions question from me uh do you by any chance have opportunities um where you allow the teacher to go out outside of their School site to go and see another teacher doing what they're supposed to be doing so that they don't all rely on their their professional coach but they can see somebody in similar position doing the exact same thing so that they can get the learning do you all have the opportunities for those yeah there's probably three ways you want to talk about Karen heresky's way of doing that first so one way that they get to do it is through their those that are going through the induction program as well as those that are just being mentored they're not yet in the induction program but they do have mentors so we set up days we reserve Subs we set up days to guarantee that they can get into a classroom at another School site you know because things may look different at other school sites and they can learn from them and learn about the different clienteles and how schools operate they enjoy that and I will tell you that during covert when we couldn't let them do that they were struggling so now they right away first thing hit us up when do I get to go see somebody else they're excited to get out there and that's really the best learning for them thank you another question I don't have a question um so it looks like the staff development is extensive and um has it always been this extensive are you guys stepping it up each year doing more and more we're actually just getting back to where getting back to it whereas before yes I mean I I'm I'm just disappointed to say that it was actually this robust pre-covered and when we right before really we started to have a sub shortage uh probably about two years before but I would say in 1213 in the initial rollout of some of the curriculum changes that the state came up with we would often have an entire grade level here to go through the curriculum look at their standards really dig into that pretty frequently and so that we're just now getting back to that and we're very excited to do this now the the focus has changed just slightly in response to demand from the staff um as as you know to meet their needs but we are just now Mr Raleigh hitting what we used to do well it's good to hear good to know and keep it up thanks thank you and and Mrs opara I'll just also add that there are places where there is no way to see a teacher doing your same kind of work at your site sometimes and so sometimes even if they're not an induction candidate but they may be a special ed teacher who just doesn't have a corollary on campus the only way to kind of see someone else do that work is to allow them a day and and we try to make sure they're accompanied by either our maybe one of the special ed teachers on assignment who really have a good sense in the district of where it is best to see that or a site administrator as a site administrator I did that several times and took someone to view another place because there just wasn't anyone else doing that at our school it's very helpful the other question I have is regarding the says you have the says training that you have offered to special ed how long was the training and are they fully trained and if they are fully trained do they have the skills or the time required to be able to log whatever they need to put into this system not yet not yet here's why seis is being rolled out in our selpa area by ourselfa and it is actually not yet even available for teachers so the training we did was an introductory training to help them understand what the system will be able to do and what it can do but we had to do all that really kind of in static mode we don't even have live space data yet and they kind of they haven't even given us a firm date as to when that will be as soon as we do we will very much Target that training for teachers we know they need it but we can't yet deliver it in a way that's actually um interactive and personalized to them until that system is operational my concern regarding it because I've seen it at play is the amount of time it takes to document all of that information and to also be responsible for doing your IEPs and to also teach your courses so that's where my my focus is on how much time you have learned to give to these teachers and what that would what will it look like for our district so that that teacher is not overwhelmed with doing what they need to do as a teacher under their credential and what they need to do after that to be able to fit in for the safes so that needs to also be in place when you guys are having this conversation to be sure that it's done is done adequately understood thank you um I have one question that has been eating away at me and it has really nothing to do with what you were saying but uh I think Mr Conrad would like to answer this question but I you know it's one of those you know anybody that knows me knows I'm always curious I'm always asking questions and I just want to know um I asked Renee this um a while back I was driving and all of a sudden I stopped to send her a text to figure out how did we come up with lunch time being 30 minutes and every other class period is 50 minutes how did we come up with that I'm going to take an attempt to answer that question and defer to The Experts here if need be but um for us in in told we have an instructional minutes requirement and it every other great except for TK and K lunchtime is not considered an instructional minutes time and so unless we were to expand the boundaries of the school day either later earlier and of course therefore also negotiate expanded contract hours from our staff we would not be able to expand the school day or the lunch time without encroaching in those instructional minutes which are required by law close yeah yes it sounds it sounds close but it just doesn't make sense because we are constantly telling our children to take their time to chew their food and to eat slowly and then we put them in this space and and they have 30 minutes window and they stand in the window for 10 minutes to actually get their lunch and now they have 10 minutes to you know shove this thing down so that they can at least have five minutes to play so I'm really I think about it because where I come from lunch is actually a full hour for a student or when I went to school overseas it was all one hour or at least 55 minutes so that students will have the opportunity to eat and let and learn the skills of eating because because we have them in our homes and they want to eat and run and it's like wait a minute family time is for you to sit on this dining table until we're done eating but the child has it in their brain that is a 20 minute deal so I'm confused I just I want somebody to at least look at it I'm going to call my state senator and ask you know can you at least look into this because this is important for our kids to learn how to eat in a in a public space got it thank you thank you anyway Mr I just I'd just like to say thank you for the extensive training that that you and your team put together for the new teachers I I talked to so many new teachers who were so grateful so thankful for that and they felt they felt connected to our district they felt supported and in the new teacher training they weren't just new teachers there were new teachers who had experience but were new to our district yes and I talked to a number of teachers who've been teaching five six seven years and they said they wish they would have had that when they first started because they felt so so Incorporated so supported uh it's so part of part of our our Apple Valley Family an Apple Valley team so it was the comments I heard from the new teacher train were overwhelmingly positive and so I just want to thank you and your team for the outstanding work that you did they knocked it out thank you okay Caprice do we have any public comments thank you Kerry Childress I remember you everybody from my past I beg your pardon I'm stumbling over brand new Orthotics that I just got today good evening all my name is Carrie Childress I have been a resident of Apple Valley since 1978.

okay and then and then this one and I think we're all familiar with this because I will tell you that I remember sliding on slides like that and I remember on swinging on swings with these huge these really long chains that would let you swing out and you'd really you'd be 12 or 15 feet above jump off you could jump off and break it off use the wax paper as you slid down the slides whatever so I want you to know I want you to know that desert Valley's I'll show it so the cameras can see desert Valley's new playground is not it's not your great-grandfather's playground or our playground or our playgrounds so okay bit of humor there thank you and that concludes my miscellaneous updates um I got a question um when I was going by one of the schools they were concerned about the scraping of chairs on the concrete yes did we did the did they make it through the first two you know school without I think they've done just fine nobody has complained about it at the places but I also remember you saying to me that someone had suggested the tennis balls and that kind of thing I'll follow up on that and see how people are reacting yeah and uh we found all the carpets finally yeah no we have 75 carpets that got lost oh 60.

as we know national school lunch program breakfast and the supper program were all meals that required to be consumed on campus in 2019 when covet hit there was a lot of changes to our department and to our regulations USDA in 2020 March 2020 authorized school districts to offer seamless summer options instead of nslp by offering meals through the seamless summer option we were able to offer meals to Children 18 and younger and receive reimbursement at the free rate which supported and supportive school districts to face the impact from supply chain issue and high food costs so in addition to that there was waivers that allowed school districts to provide meals five days worth of meals without the presence of a student meals didn't have to be consumed on site we were able to offer bulk meal bulk meals which include bags of fruits and vegetables for the families to actually benefit um this year is actually the first year that we partnered with Second Harvest Food Bank and brought the adult meals um Grand and what that allowed um us to do is not only provide meals for children 18 and younger but also supplement meals to our families our our adults our community um and with this in mind again the meals were at the free rate which supported the program that year in 2021 2022 the waivers were extended and it continued to allow Alum Rock School District and the Child Nutrition Services Department to not only provide meals to our students as we were returning back to Inc in-person education but continue to support our community and provide and distribute meals to Children 18 and younger so during that year not only were we providing meals on site grab and go breakfast lunch supper but we also distributed meals out of five Middle School sites and again in 2021 2022 we continue to partner with Second Harvest Food Bank and provide meals to our adults in 2022 2023 we went back to normal meal service um and what that meant was USDA waivers expired we went back to our normal program and our normal Services which was through national school lunch program meals were required to be consumed on campus no more meals to our community to Children 18 and younger during the school year um but then we did have the opportunity of the California Universal meals to be implemented and with California meals Universal meals and because we were cep at the time we have been able to offer me continue to offer meals at no cost to our students and receive reimbursement at the free rate even throughout neck last year we continue to see an impact in food costs and supply chain issues so with California being able to supplement the reimbursement rate we were able to sustain our program and the reason why this is critical is because USDA went back to normal free and reduced reimbursement and if we continue to offer meals at no cost our budget at the time wouldn't have been able to sustain the program at no cost meals um so in addition we actually were really excited and we were able to partner with chef and Foundation to introduce scratch cooking to our Middle School sites and this was also a big part of that Universal School meals and the reimbursement that gave us the opportunity to um add additional training into our program and let this last summer 2023 um we went back to regular seamless summer option programs and what that meant was that we could no longer offer meals um it distribute meals to Children 18 and younger we went back to having to offer meals from the place that we were currently serving which is the cafeteria and children 18 and younger or participating children 18 and younger have to consume the meals on campus um and the reason why I want to kind of address this is because when we are asking our families or we have a program we offer a program where they are able to come in and participate at no cost but there are barriers for where we only offer meals at a specific time frame and in the cafeteria it's not ex as easily accessible to many of our Working Families um but we continue to offer and partner the Second Harvest Food Grant where um free meal was available to adult caregivers when they came in with the participating children 18 and younger and now as we go into our 2023 2024 school year um a lot of changes are um coming across so USDA is waivers have completely expired and we they actually ended up reducing the federal reimbursement um even though our programs were are continue to be impacted by a supply chain issue and food costs as an example our milk costs from 2018 has increased by 35 almost doubling and when it comes to our budget um but um we are extremely grateful again California always taking and bringing in further initiatives to continue to support the needs of our students we they continue to supplement not only our reduced and paid reimbursement but they actually increase the state reimbursement rate so prior to covet um the state reimbursement was 21 cents and um sorry and now this coming year the reimbursement rate is 89 cents so it doesn't sound like a lot but it does make a difference in the long run foreign that's it well actually it's we're almost done we're still a couple of slides left can you make sure that we get the slides as well thank you um can we I think it's a fuse like the other back go first yeah one more I think there we go so um here is a chart um I will we wanted to do a deep dive as to really looking at the data that we currently have um and see how our community or the need of our students have um how if how it's been impacted in the last five years so in 2018 2019 we are providing regular meal services through national school lunch program um on the last the first two columns for the freedom reduced data this is data that comes from our income service that is distributed by our student services department to gather information from families stating what their income is for this for that school year and um and it supports the lcfi funding um the next com direct certification this is the student data list that we obtained from County um letting us know how many Stu how many of our students participate in the supplemental government Pro assistant programs and so we collect direct certification data um through the alternate meal service programs and as we go back to 2018-2019 we kind of see at first that the income survey shows that we are high free and reduced based up based off of what families are reporting and direct certification continues to be at 31 30 percent but as we continue forth um we notice that direct certification has slowly increased um although the income survey there is a big gap from 2019 to 2020 and I cannot explain the reason behind that but from 2020 to 2023 um the percentage of free and reduced has slowly increased um one thing that I do want to note on in 2021 2022 when we actually studied the DC data and we were able to extend um the the when we were so with DC we were able to extend their student status to other children living in the same household so that actually increased the do the DC percentage from 34 to 50 53.68 just because we noticed that there are a lot of our families that are grouped within one household um based off of our meals um we did see an interesting Trend where we are actually serving more meals this last school year 2022 2023 even though uh we are being impacted by declining enrollment so with that being said um the reason behind that is is there a need um I um I would say yes but in addition um there are other factors that impacted this um this school year we did take the initiative to introduce scratch cooking meals and we also went out and surveyed our students so that we can make sure that we offer meals based off what their needs are their preferences and what they want to see um so with that being said um it's it's something that um we would we definitely want to continue to strive towards oh thank you and so as we go into school year 23 24 um he our CNS mission is that we aim to provide culturally diverse high quality nutritious meals that are appealing to our students while prioritizing their well-being and input through exceptional customer service and collaboration we strive to create a pleasurable experience where every meal nurtures the their developing bodies and Minds celebrating communities and fosters and appreciation for lifelong healthy eating while being conscious of our environmental impact sorry which I think um so we do have a couple of goals in mind oh let me go back one please thank you and I'm doing something else um one please thank you so we do have several goals in mind and these goals are based up our um our our School site so we have for all of our school sites this year we want to start preparing homemade dressings and cold salads that we can feature on our salad bars um we want to expand our salad bar options where we integrate an array of seasonal fruits and vegetables in addition we want to introduce a menu that celebrates the diverse cultures within our community for our K-8 school site because of our facilities and the number of staff that we have there we added one additional goal which is to introduce one or two homemade breakfast and lunch menu items four six eight sides we already started and implemented scratch cooking but our ultimate goal is to make sure that all half of our menu is from dry um raw ingredients um with this our ultimate and our focus is to continue to keep students first and foremost um continue to get um have student participation taste test surveys add nutrition education and allow that customer service between our staff and the students as well as enhance our customer service thank you and as we move forward um we do want to make a change in our community and part of that change is to introduce a couple of Grants and funding from unstate funding that has been allocated to Alum Rock our farm to school Grant with through our farm to school Grant we are able to build a sustainable school garden at Ocala this is going to be our first project and the intention for that Garden is so that it could be part of the student curriculum and US creates a process where we in where we not only have this Garden as part of the education but we introduce the foods that are harvested into our program by getting student feedback and student participation in creating recipes in addition we have funding and sources where we are going to be able to procure fresh fruits and vegetables as well as herbs from locally disadvantaged farmers and the intention for that is so that we maintain and continue to support our local community in addition we want um we are in the process of working and collaborating with local sustainable humanely raised meat for Farmers where we can bring in um who actually have regenerative practices and we can bring in better quality needs to our students as a matter of fact we actually pilot this program last year and we ended up having great participation from our students they really enjoyed the Paddy's hot dogs and chicken that we were able to um to Source from regenerative practice and actually local at camps locally from Oakland farmers in addition we are going to Pilot our bulk milk dispenser program from two School sides in um with the intention to reduce milk waste and as we continue to focus on minimizing our environmental impact we are looking to Source more biodegradable serving materials such as the sporks which come in small packages and slowly pilot um utensil dispensers at school sites foreign as we continue to support the needs of our community um many of our school sites have already taken and wonderful principles have taken the initiative to bring in um local Community Partners such as Second Harvest Food Bank where we distribute where they distribute food groceries and that is from Puritan Shepherd Renaissance at Madison and Ryan in addition Second Harvest Food Bank also has a 20 additional sites within our Alum Rock Community where families and feet groceries and then we also have four School sites that are partnering with most and Fishes where and um they are able to provide pre-made meals in addition to groceries so that is um Lindale Renaissance at Fisher Ryan and um Russo so with that we want to thank you for this opportunity and do you guys have any questions saying no of a comment I'm open to questions and comments by members of the board Krusty Flores Shelton thank you um first thank you uh superintendent and um Miss Mendes for bringing this back so quickly after I requested more information about um this program um I'm um just really again just grateful for the expertise that we have in this District to serve Community needs every day school needs and we just by showing the data you can see how great the need is I will say I would take the increased number of meals as a satisfaction sign that the kids are enjoying being a part of whether it's meal planning or just taking advantage of of your meals so congratulations um that's incredible I mean the number of meals that are being produced and distributed here um I also just wanted uh you know in a conversation with the superintendent I do see CNS as a major component of our long-range kind of facilities uh strategic planning you know having uh the scratch meal is great but we know we don't have full commercial kitchens you know how can we move um as we think about Alum Rock and you know 2070 right will what how can our facilities make sure that we can go from I Love A Farm to school um be as scratch as possible and continue to support the nutritional needs because whether it's housing or food those are all the things that help our kids you know learn in a great environment so um you answered a lot of my questions about inflation impacts my goodness 35 it's pretty startling I just I guess what um one of my main questions is given all these programs that I guess I'm just really not clear is there still like a funding Gap that our general fund is supporting with even with the reimbursements and if so like how much yeah um yeah go ahead so actually general fund does not support the Child Nutrition Services Program we have been able to sustain our own program with the reimbursement and again that is we're extremely grateful for the um for the waivers and the reimbursement that USDA gave us during covid and now that um we have California Universal meals California is supplementing that Gap that um our federal program is not currently supporting um so with that being said we are actually a sustainable program right now and it's one of the main reasons why we are able to procure a lot of these food items so even though we currently have grants um to start and implement we want to create a system where we do not depend on Brands so we are solely based of how many meals we serve if we are a if Our intention and goal is to be able to provide meals the students want and choose to eat then our participation will be impacted right it will grow and then we will have greater reimbursement so um if that's our Focus to sustain a program where we put our students first then we strongly feel that we will be able to procure the items that they want um a great example is we can get commodity or a chicken patty that USDA provides or we can Source um of meat Patty or chicken patty from uh locally that has better quality and a student's participation increases with this product because they enjoy it more than the USDA free um Patty it makes a big difference so our department is derived by student participation and that is why it is extremely regulated so when there are programs that impact our services we reduce we it impacts our presentation and then less funding comes in Conflict Department thanks so I just wanted to close by one thanking you all and thank your team um and just really seeing how the pandemic impacts right we still have significant levels of food insecurity in our community um that we're addressing we're addressing with Partners but we all have to be mindful of you know ensuring that what the state and federal government has done that they don't take their foot off the pedal right that Universal food programs remain a key component of what the state education and USDA is doing for us so um we have a long ways to go to get to food Security in our community but I'm really appreciative of how schools are how Alum Rock um is being just a big player in making our our kids and families um you know have we have be have a fuller stomach but you know that is all brain power at the end of the day so thank you again okay trusty shelves thank you thank you for the presentation and um I break me five long I heard you that they're finding it at 96 and I have another question um when you said that um you redid the uh meals and with more input and when I seen that the numbers did go up I figured that they were beating them and they're probably happier with the food because I remember going to see and there was a lot of spoilers do you guys see a lot less spoilage and a represented um is that 96 that you said so um are the percentage that I was referring to is that federally funded we are about um 90 93 of our budget is funded from federal program um versus State um in addition to um your second question um we are seeing less ways um I could give you guys an example um nachos at our Middle School sites it is very popular and when we surveyed our students they were like we want nachos every day but we can't offer nachos every day so we ended up putting it on the menu every week and that alone increased participation and students were actually eating the food versus it going to waste and just taking it um so when we get that input and we see and we um support our students needs then we are seeing a waste uh less waste in the program thank you thank you Christy I mean Clark Montero I want to thank you for the next my work CNS does um uh in being um a blessing not just to our kids but to the broader Community when times are needed hits and when um when it's all when it's when it's reimbursable of course because we're not here if you go ahead and wipe out the general fund if you can't afford it we can't provide it so so thank you for the excellent work we do um I uh I'm I'm thinking in terms of economies at scale we have a lot of our competitors out there that have a bunch of kids that otherwise would be coming to our district if we were to provide them food obviously at a cost would that help us be able to realize savings for the food that we're purchasing because it would be part purchasing larger amounts at a lower cost or is that just it doesn't make sense um because our Pro our um programs are intended for enrolled students when we apply for the national because we have to apply annually when we apply and we do have to take into account the enrollment by site so if students if we provide meals to students either our program has to offset or I'm sorry let me take that back we provide meals to other children that are not part or enrolled in our school sites we have to offset that cost so in the long theme of things and like looking at numbers um I don't know how sustainable that is I could give you an example um about I think it was 1819 or before we were actually serving meals to a couple of Charter School sites um and even though we were claiming those meals because we basically what we ended up doing is we added those School sites as part of our application um but at the end of the day it was actually impacting our budget and um when we asked them to offset the costs um it didn't benefit then right so um we ended up walking away from supporting and providing meals um to those programs to those sites all right just a follow-up question music so so those Charter Schools never reimbursed us more no we because we applied for them in our program we did receive reimbursement from the meals that we served um but the labor and the support actually it that we were there was a deficit offending that oh okay and we couldn't we could not build them for hours but we tried they said no because uh program anymore wow well you know you know that that's that's unfortunate that they weren't paying their share uh vice president Herrera Valera thank you and I apologize for walking in late um but I'm happy that I I got here I um I know I at the last meeting I did you know acknowledge your entire staff and your Department's work so thank you so much um as I mentioned then I'm gonna repeat it again you know I know during the pandemic you know I saw you with your van and making sure that you know food was there and that it was you know set up appropriately for a community um and that you continue to do that work you know so thank you all for what you do um and you know as a mother you know my daughter right like okay what's on the menu and she's like I heard her more you know recently right in the years I mean compared to initially loving the food right and wanting to eat at school more and more so thank you for that um I have my own personal experience of my own daughter saying yeah I want to eat at school right so thank you for making um the options uh more um uh I guess in a way that you know kids want to eat more um and including the input right the input from the students I think that's key as adults we're like we know what they need you know and all that but to really include the students I know that that probably was you know one of the big factors in having that shift um so thinking to make for making sure that our students have a voice as to what they get to eat um so important and you know last but not least you know I'm glad that you know we are somewhat continuing to provide and support with the continuous Community for food programs you know as we know it's still a need in our communities so the fact that we can I'm sure not at the scale that we were at you know during the pandemic but that we're still able to provide a space maybe you know and whatever I'm sure there's so much also labor that goes in there from your department but um you know as uh our our families depend on us for you know locations of where they can count on picking up food for them to have at home so um I'm I'm glad that we were able to continue that work so thank you for that as well thank you thank you yes Denise so I do want to clarify in case um just so right now the programs that are offering grocery foods are part um it's a partnership between school sites and like Second Harvest and Loaves and Fishes um since the USDA waivers expired we were no longer or we are no longer allowed to give food to our families if it's not for our students directly um so I fortunately we don't have one we don't have the capacity and we're not allowed um to be able to provide food for um other than our students in time sorry no it's okay it Sparks a question because I know was this up to like the end of the school year last year because I still saw families lining up is that recently may I answer the question so we have other partners okay our programs you are familiar so I want to you know give them a shout out whoever it is within our organ you know organization and school district and Community right because it's about the Partnerships I mean sick you know we can't do it alone so thank you for being honest and transparent about that and also giving a shout out to those that deserve it definitely the principal's um thank you so much because this is also an opportunity to thank fishes and Loaves that have been an amazing partner and I see a lot of the nodding in the audience because they um they really support our community they they go and park their van on Fridays and Thursdays in some of our schools they want to do it in more schools and thank you so much for that I just wanted the record to show that they have been amazing partners with other ones right in in our Family Resource Centers their Partnerships with food banks and things like that we are able to mitigate a little bit we probably don't provide for everyone every need but we mitigate that need in our community thank you for uh thank you so much Denise and uh shout nutrition services for uh you know all your services to to our students and families and I'm very happy with the return of scratch cooking in our Middle School cafeteria scanning thank you okay so with that we move on to item 3.3 please and I mean 3.01 presentation and extended year programs this is an information only item all right Sandra you have four uh good evening superintendo Dr Bauer board members Community Senator Garcia director of state federal programs and I'm here this evening to give a board report on our summer programming um next slide please so we had a very successful summer program I think it's probably the best we've had um ever um every year we continue to improve uh what we're able to offer the number of students can you go back to the first slide okay oh no I'm sorry a second there you go uh what we're able to offer the number of students the number of programs we offer um this summer we're able to offer programming that seven of our schools five elementary and two middle and we had over 2 300 students enrolled in summary programs um in the past years we've had between 16 and 18 1800 students so that's an improvement over the past few years we were able to offer 18 different programs across the seven schools in our district over 298 um and they say over because we're still getting counts but this is an a number as of today 298 uh parents participated in workshops that were integrated into our springboard and uh bridge to kinder programs um and they're these two programs found very creative ways to involve parents they offered in-person workshops and also virtual workshops so they were able to get more parents involved in offering both types of workshops we had over 60 staff members that supported these programs including the site supervisors the summer school principal the teachers the admins campus pairs everyone came together to make it happen we even added a counselor support this summer for those students that had crisis during the summer they needed that support and of course they're CMS staff and custodians next slide please this one will try I think that's really important that we were able to generate this year um through our partnership with M play and the enrollment process and this is the information on the unduplicated students that were um served over in summer programs overall 73 of the enrollments were um are unduplicated students um and I know the question in another board meeting was how are we ensuring that the students that truly need these programs are given preference or are prioritized and um through this slide demonstrates that there was prioritization for these students and if you see the chart on the left it breaks it down by our free introduce price Mills English Learners Foster youth we added special ed even though special ed is not considered and duplicated but we feel that that's an important number to know of how many students participated in our summer programs the the pro chart on the right shows the students that are unduplicate that are in more than one subgroup so in one subgroup we have 31 of the students failing to one unduplicated subcategory and then 41 fell into two so they could either be foster Youth and English Learners Foster Lutheran reduced meals and so on and so forth and then three where point three percent so um and then none was 26 so that was an also an important breakdown that um we were able to say with this um with the enrollment next slide please so this is just an overall view of the offerings we had this summer as you see we had some that supported learning recovery for our students some of our partners that we've um um used over the summer for many years um Elevate mad springboard uh ELD support Jose Valdez and then our bridge to kinder in our uh sped eyp program and in Richmond um we have also been able to add on a few programs this year quarterly was a program that was specifically for TK Kinder and they pushed into our bridge to kinder programs and offered simple coding type of activities with our our little ones and so that was really well received by the the younger students little Heroes also provided movement and activity during the summer program we added on media art through BC illness and Quest Camp which was like a gaming type of enrichment camp and then we had the traditional accounts like the summer jazz band camp the Mariachi camping together YMCA and then we added camp berelayo this year so those were the offerings that we had this summer uh next slide please so the benefits of M play just wanted to share I know that um this is the first year we've used in play to enroll our students um but as I showed you earlier we're able to get that information quickly about the unduplicated um count and who the students were that we were serving but the other thing was um parents really liked the the process the enrollment process they felt it was easy of course there was always problems with everything right and we're going to work through those things but it was really easy they were 82 percent of the families were able to enroll via text you know they received the invitation on their phone they were easily able to enroll BF their phone their cell phone and that was it they were enrolled and then they received a enrollment verification right away um all arusg students received an invocation it was a tiered approach as I mentioned in another board meeting and then those that received priority were the first to receive the text but in the last tier was all of the rest of the students so students were invited to participate um well across next slide please and we just wanted to share some pictures really you know pictures are always nice to see of kids having fun and involved in programs and we had our parents there involved in the reading with the kids in springboard um in the next slide please there's some other programs Elevate math and some of our bridge to kinder programs in the next slide please our bridge to kinder program next slide and then some of our enrichment you know the quest camp Camp Galileo or Jazz camp mariachi next slide I'm sorry that site next this is the Mariachi camp and you'll be shown as we are and I want to end by sharing a couple of videos uh the first one is of our Mariachi um and the day that we visited with uh Dr Bauer and trustee Flores Shelton um a small little clip of what we saw when we walked into the classroom [Music] [Applause] we played a little bit of music for us so we're even going to the next one the next I hope before you show the next one I wanted to explain that this is um the media arts through visionus um and this was offered at two of our sites in the afternoon and the students were introduced to media arts through um how to use a video camera how to produce how to write a script um how to um utilize the different tools to create a film and so um I wanted to share a little piece of that with you because I I was when I received it I thought I need to show um Dr Bauer on the board this video so and the community so you see what was happening this summer [Music] thank you foreign [Music] in today's news is the history of Memorial Day as well as some gaming recommendations we also have some Archeology News a special interview with our leaders and finally we will finish with the weather report so then what do we do for Memorial Day this year we will celebrate the holiday on May 29th many families will heat up the grill or head to the beach but Memorial Day has the word memorial in it for a reason the national holiday got started on May 30 1868 the Oregon name of for the day was Decoration Day After Work World War One the holiday was more commonly called the Memorial Day that's a holiday I won't be forgetting soon now over to a Sean for our fossils muses they disappeared from the region 10 000 years ago they became extinct 24 000 years ago scientists believe Hunter who's pitch trapped him 14 were found in one of the pits now for our gaming recommendations over to you Samara playing games is a great way to have fun with the family while stuck at home we've put together a list of three games for you to try travel to a deserted island and live your best island life in Animal Crossing New Horizons players have their pick of activities build a home spend time catching bugs going fishing or digging for fossils this game lets you be creative and gives you daily goals to finish yeah in Super Mario Maker 2 help Mario reveal the Princess Peach's castle Play Levels created by other players or create your own in story mode you have access to more than 100 built-in courses and course maker the possibilities are endless in The Legend of Zelda Link's Awakening follow link as he embarks on a mission to wake the wind fish along the way link explores a Strange Land filled with monsters and a fun cast of characters I think my favorites would even have to be Animal Crossing or Zelda but that's just my opinion wow those are some great recommendations I think I would have picked Super Mario myself now we moved on to our next segment an interview with one of our very own leaders over to you my yellow thanks Madeline today we have a special interview with one of our leaders we have Mr Daniel here to answer a few questions [Music] them well I was part of the program during the regular school year and I was lucky enough to be asked to come back for the summer program to help all you guys uh what made you want to be a teacher when I was a kid in school I didn't really have teachers that understood how I needed to learn things so I thought becoming a teacher myself would be a good way to have other kids learn the way they would like to okay I heard you're a fan of games what have you been playing lately I've been playing Final Fantasy 16 the most lately but before that I was playing the new Legend of Zelda game with tears of the kingdom and I have to say I think it's my favorite game of all time okay uh thank you very much for that great interview that's all for me back to that from me back to you what a wonderful interview it was a wonderful questions we have one more report for you guys thanks ishan today we'll be going over the weather forecast for this weekend on Friday we have a low of 58 degrees and a high of 87.