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roughly 290 000 students experience some sort of physical sexual abuse by a public school employee from 1991 to 2000. I think it's safe to say that the 29 000 per year reports exposed the 365 per year arrests as representing only the tip of the iceberg and I think it's safe to say that a 100 times greater estimation of pedophiles in the public school system further further confirms that closer personal relationships between teachers and students is a very bad idea thank you foreign at the last meeting I read from the book push which deals with a child who has been molested and sexualized by her parents and other family members from infancy into adulthood the book contains many racial slurs and slangs as well as very graphic details of the repeated molestation involving intercourse and oral sex with an infant along with acts of violence against children and women at this meeting I'm not going to read any more of that vulgar filth intelligent and responsible adults instinctively know that books that deal with adult sexual matters do not belong in the hands or minds of minor children instead I'm going to ask that the school board stop condoning the placement of these types of books and materials by bcsc Librarians as suggested by the Ala the books and materials that are being suggested by the organization known as the American Library Association are being used as tools to sexualize Children across our nation the ala has suggested for librarians to accept and secretly place these vulgar obscene books in school libraries with one goal in mind and that is the goal of furthering their own woke agenda of creating generations of sexualized sexually confused indoctrinated and weak children can't even begin to understand why an organization such as the Ala would want to contribute to the delinquency of minors and why bcsc would want to follow the Ala lead in contributing to that delinquency of this community's children thank you chucked out I was gratified to hear that there is somebody else in this room that knows who Hazel's father is I I am I am a friend and acquaintance with several of you on the board and many of all of you form the leadership of our school system I am a follower of Jesus Christ and I hope that these words honor him I was dismayed by the word spoken in the last meeting school for me that the same building in this building our teachers read to us books designed to teach morality and values and I could assure you not a one of them it contained the words that I heard from the last meeting I was even more distressed to read the email from sent by Dr Roberts to the staff representing Dr Roberts opinion of those remarks I remind each of you that your positions whatever they may be for the purpose of educating our children who attend the schools in Bartholomew County it neither serves you nor the community well to minimize the concerns of parents at that meeting the following suggestions are concerned are are given by this concerned grandparent and a citizen of Bartholomew County change the process by which you would address the performance of teachers delete set criteria as schools attended length of service and any other non-essential criteria intended to confuse the process results are all that matters graduation rates and test scores are measurable and understandable Mental Health and Social Engineering should be left to other experts you are Educators let's get back to those basics your first and only goal should be to make schools in Bartholomew County number one in the state of Indiana a position that was held by this school system when I graduated in 1958 thank you very much Amy Ardis my name is Amy Ardis I live at 3325 Brent Cross here in town I would like to start off by saying that I'm a product of some was greatly benefited by our Public Library especially the bookmobile and I am very very thankful for both I am also thankful for you and for your service and I trust in my heart each one of you is doing the best of your ability to fulfill the Mission Vision and core beliefs of this Corporation but I also ask that you remember that there are and will always be people with personal agendas beliefs values and morals I would like to see those agendas beliefs morals and values become public policy even if it is not what is best for the public so I asked you I beg you that did you continue to struggle with for how to fulfill the Mission Vision and core beliefs of the Bartholomew County School Corporation in this community that I think we all agree is diverse in so many ways that you will put aside your personal agendas your personal beliefs your personal values your personal morals for just a moment and consider what is truly good for our community as a whole realizing that there is no way you will be able to please everyone and as you do this I want you to know you are in my thoughts and prayers whether I agree with you or not God bless Infamous artist oh my I'm gonna go with the first name okay I think it's jabin h J Ben J I'm so sorry sir you might want to say your name because I'm sure I got that way wrong my name is Johan hubby Hadar and John [Music] give mostly I just want to say thank you to a lot of different people I'm listening to some of the other people speak about their backgrounds their educations and things like that I realize how much they put into their jobs teachers Librarians it's just it's very humbling and I just feel so much gratitude that I wanted to share with with them and with the community and with the board and it's not just what they do today it's what they get here I mean how many of us have master's degrees that's a big deal yeah I mean some people do but that's a big deal and that's a lot of work and a lot of effort and I just I just feel so much gratitude for what all these people all our teachers our Librarians our staff everybody did to get to where they are today and for all the time and energy they put into our community so thank you Dr Roberts I'll single you out I was not aware of the accolades and awards you've gotten that Laurie mentioned I'm not surprised I just want to say thank you also for the leadership it's it's only been a few years but I'm just so grateful that you've been here too thank you [Music] okay um so we are at 45 minutes which means the stickler in me has to stop okay so um I I am going to recognize however that we have one two three four five six seven eight nine ten more people who had signed up and I appreciate that you came here to speak to us I I agree I think we all deserve a round of applause for investing some time into into this school system I I apologize for not being able to continue tonight but I I do thank you and please know that we are available and we'd love to hear from you and and all of us stay after a bit after the meeting if you'd like to speak with any one of us okay all right we are going to move on to requests for approval old business um the only thing we have up here on Old business is minutes from our school board meeting from August 7th 2023.

keep in mind that we have increased our adult education grant but we have also lost evaporate um the CRC expenses are listed out here what we pay out um in salary and benefits as of most organizations the largest amount of expenses and salary benefit and you can see that in 2023 we have proposed 143 000 be spent for salary benefits um I want to explain that in 2023 our certified educator um who teaches the majority of all of our adult education classes um her salary um was included in the salary and benefits however until most recently her salary and benefits have been picked up by the education fund from Brown County Schools we have remedied that and she will now continue to be paid from the CRC so I stare I share that to let you know that when you see our cash balance our cash balance is a solid cash balance at the moment however there are Personnel um salaries and benefits that are changing quite significantly coming in 2024 and moving forward um so in 2024 we are proposing 164 200 in salary and benefits it should be noted that in 2024 also um there are only portions of the director's salary that will be included in that overall um amount so again we need to keep that in mind when you look at our cash balance and what that will look for uh look like going forward let's say in 2025 when you bring on all of our um CRC employees and committee myself um certified contracted Services those are our contracted teachers that teach occupational classes such as electrical CNA those sorts of things they um we've proposed sixty five thousand dollars in that area which is a bit of an increase mainly because we know that in contracted services with people those contracts aren't going up and we anticipate that our occupational instructors are going to need are going to be asking for some raises and invoicing us at a higher rate um materials under textbooks and supplies has not changed much at all just a few hundred dollars of what we're proposing so we're proposing 14 500 there and Technology services and marketing we have decreased our marketing a little bit we had increased our marketing quite a bit the past two years and we now see that we are going to have to reduce that back a little bit in order to make sure that we're balancing out um we've got to cut in some areas so uh we'll be reducing that down to the 10 000 that you see there um under refunds and services and accounts that is typically used for just refunding something that you know may have been placed in the wrong account needs to be turned around and refunded to another account or someone they have started a class and then turned around in within the first class period or class time once um to be refunded and not continue um so that's just a thousand dollars under facility and repairs we're very thankful the Brown County schools that we are located in the Educational Service Center so any facility and repairs that would need to occur um we would be able to um you know have done by through Brown County schools and their support for that building um that brings us to Total expenses of 264 and 700 uh which you can see is less than our proposed budget um but again a few points to keep in mind um there are salaries that are not being represented here in 2024 on the CRC budget that will absolutely need to come on to the budget for CRC um our cash balance currently is 834 000 566.77 and that cash balance um is due in large part because of the certified teacher um as well as the director's salary that has not been part of the CRC funds it's also due to the fact that our number of students has increased so we have students increasing their fees and coming in to take more classes which also improves our adult education grant finally as I mentioned before as well we have increased our general grants grants from the Community Foundation grants from Dollar General and any other grants that would become available to us we are seeking those to help offset the budget at the CRC foreign [Music] all right so there's the comparison of 23 24.

uh the usage of it is a storm shelter does that mean to be in here it doesn't matter I don't think that it matters because it's we have the ability to displace them if the need work to arise for any purpose and I would I would assume that would be the same think more likely they're probably hungry and then one of the drafts I think included something about um there will be additional fees if they want to use a building here or removed but it only indicates the Sunday morning but I would they need to use it outside of that I would I would assume they would just fill out a new facility use for for those isolated times like Okay so this only applies this only replies to those Sunday mornings for six months basically okay so we're going to approve this tonight or um well it's it's an mou here that it needs to be signed I don't know that it it has to be approved by the board I just want to make sure before we enter that agreement we can we can get assigned and then from that we can bring it on consent agenda for a form of approval um when we have facility rental fees what do they go go back into yeah Mr Dodge could you clarify what action is being requested do we need a motion to accept the mou or is this just being presented to the board for when it's time to officially enter into it well what we can do is if the board wants to approve it now you can and then I can sign or we can give it to them to sign and then next month do the formal approval through consent agenda either either is fine for me I move we approved the mou um Family Church and the school district second Susan moved and Phil seconded to approve the mou as presented all those in favor please say aye and raise your right hand I anyone opposed sorry I had a shadow okay motion carries 7-0 uh we have no new business this evening uh now is the time for board member input interlocal report um all right two quick things um we had some very last minute hirings that I fellow our open positions we had before school you started in particularly by developing you so excited to report that to you guys uh the other piece there is we um for a number of years we've been having a special education advisory Council serve that the co-op in our local board they are now actively recruiting more membership for for families who want to know more about what special education looks like both from the family perspective but also from the total interface perspective as well I believe Flyers are going out to uh families at the open house tonight in the back to school nights for other families to organization as well but Tony another details you want to start moving the meetings around oh yes yeah yeah so we'll be rotating I think our first stop is going to be in Eudora in like October or November or something so we'll kind of rotate around the different communities that we serve that's it okay does any other board member have an item under miscellaneous that he or she would like to share foreign one I want to thank Mr Dodge and team for um our agenda every single item is tied to our strategic plan so that was some feedback that we gave appreciate seeing that there we're not making it up as we go along every decision that we undertake is for a particular reason and it's all tied to that strategic Freedom so thank you very much uh for putting the extra work in to make sure all of that is there um I also the between board meetings I want to make sure and thank our negotiations team Andy and Kelly um Phil those three Andy has been our lead negotiator for a long time um this that is the last time he will have done it on the other end from the teachers uh Mike Curran Tyler wolf all parties come together and and they do what's best for the district and so I really want to thank you because that's additional time above and beyond board service that process went well we've added two thousand to the base along with other increases deservingly so to our staff and so thank you guys for all the extra time that you've put into that lastly I didn't want you to look at this in recognitions because I didn't want it to appear so in any way that would be appropriate for a voting item later but certainly want to thank all the area churches and organizations who have helped with the back to school kickoff I'm sure Mr Dodge will talk about a lot of that but the first family bring donuts to help wash windows Baldwin first helped with the food pantry drive at staff convocation um I know Redemption Bible helped with backpacks I know Warden has helped lead the FCA kickoff event and I don't want to miss anybody and I'm sorry if I am the Eudora Education Foundation For Heaven's Sake helped with backpacks at the PC point is as there's been an abundance of generosity around the excitement of the new school year we take none of it for granted and we appreciate it all um moving on to superintendent's report all right I wanted to provide a little bit of a back to school update for everyone I've been trying to keep you abreast of the enrollment numbers that we've had so far um as a district we we have uh in terms of heads enrolled 1409 students enrolled this year um to that in 68 our students who are new or transferred in uh while we've had 33 students transfer out so when you do the math there we have 35 more students entering the district and leaving couple that with the 41 additional ads that we had last year our numbers are up for two consecutive years which I think is a good thing we're turning in that direction and so I'm excited to see what our report will show with RSP when they conclude their their work in November the other day I was driving during a solar van parked down at the intersection of of uh what would have been a games in Sixth Street and so it's they've been they've been active Gathering that information so I'm excited to see what they'll tell us and remember so I've got some numbers there at the the intermediate Center or excuse me at the primary Center uh we've got nine students in we're with five transferring out for a total of 365 students there again pre-k through second grade intermediate Center we have 287 students 15 of which are new I believe Dan was telling me that third grade was the popular grade to have new students this year three students transferred out over at the junior high uh Derek gets the award for for most students moving into the the building with 25 or seven and transferred out and at the high school we had 19 in with 18 out we we've only had a handful of those of those totals uh the student the 33 that transferred out that are transferring to neighboring districts most of them are relocating with that um so that's I think that that's some good information for us to go by as a desperate um as Kelly mentioned the backpack said I'm in a meeting uh with uh with Ashley trough on on Kisa or accreditation and I get a face time from Megan and she's got to see this you got to see this I did I did decline her call twice um and so I get back to district office and I see about 30 backpacks just blocking the entrance um and and the backpacks that uh that Kelly alluded to were delivered to us from Shanda hurla on behalf of the additional backpacks left over there's a county-wide school supply effort by the United Methodist Church out of uh Lawrence spearheading a number of entities that were involved in Shanda was generous enough to bring those down to us and we were able to divide those 30 backpacks up 15 to the primary Center and 15 to the intermediate Center so students that may have had troubles getting some supplies for the year were able to get a backpack and Supply so that was a really cool thing it just speaks to the Douglas County Community as a whole taking care of families so I thought that was really nice convocation um second consecutive year that we've done convocation under this format Charlie and her crew put together an amazing breakfast potatoes and eggs and gravy to kick off the the event was amazing the plates were big and full and it was good it was just good food and it was fun to have the staff and get together and then when we go into the PAC Mr O'Neill had his band up on stage filling up the whole stage uh with their with their music and it was great music and the music was timely and it was it was ironically coordinated in in ways that really fit the tone of our message for the day um and so it was it was really really cool our theme for the day was words matter and one of the songs was was word up that was played that was really cool and another one was Sweet Caroline and that actually had a connection to the my conversation that I had with staff but it was just a great way to kick things off the band sounded amazing and they did their fight song it's just really cool hearing that that fight song end with rah-rah raw it's just it's just awesome um Kelly provided a welcome message welcome back message and uh steering back to to our Baldwin build hashtag and just understanding everything we do ties back to what Baldwin built is about um it's represented across the district and across the community it's just an awesome way to kind of set the tone there our Wellness committee did a food drive again to support the local food pantry last year we were around 650 660 or so items this year 797 items were donated which was outstanding and amazing and the community we had they were able to get some some donations some door prizes that were people who donated were able to get a ticket to have their name drawn and we had some really nice prizes and awards to give to staff as a result it was just a fun time um I gave a message again on Words matter and we talked about utilizing and leveraging Stadium influence as the theme so I I uh I took off the the professional wrestling catchphrase uh message and went towards Stadium anthems and the idea behind it when you go to a stadium you hear those songs playing and how it gets the crowd motivated it gets the crowd together everyone knows the songs and everyone knows the words and it it inspires it motivates and it drives you know we talked about and so sweet Caroline was the first song that we played to that which also extends back to what Stuart's band put together but it's just really cool hearing hearing every you know a large congregation get together and sing that song well we talked also about how sometimes those messages those Stadium anthems how you can just hear the first two words of a song and everyone knows what the song is and everyone gets in and I apologize to my daughter right now because I will publicly admit this on uh on camera here but I did rap Ice Ice Baby as part of it which was a lot of fun got to live out a childhood dream there I suppose um we talked about how you you know everyone knows those words and we also talked about what happens when someone gets those alerts wrong when they get the lyrics wrong how it changes the message it changes the song and you can never hear the song the same again and to that we talked about Gina Gina she's a dying of old age and then another one was oh Mickey Mouse swears well the song to that was Living on a Prayer by Bon Jovi and we everybody got into that we pointed out when when you hear those lyrics and you can never hear the song the same again uh Grant did did save everybody because he took the microphone away from me and decided to give everyone his rendition of living under prayer which which was fun we had a good time and we were able to take that message because when you're when you're at those when you have those Stadium anthems everyone knows what the words are everyone knows what the message is and we've tied that into why we're doing what we're doing what it what would it look like for a successful school year for a student and we talk about that we want students to be successful academically we want them to to know the socially they're taking care of that their needs are being met behaviorally that they have the skills to interact with each other to have civil Discord um to problem solve the show rigor and into that that goes back to what our mission statement is and as we're trying to help our students prepare our students to change the world through academic social emotional and behavioral success that's what we're trying to do we also then connected that to our strategic plan and with our strategic plan we've got those four themes that are built into that but those four themes being preparing students for Success supporting the needs of students and staff engagement in school and school activities and operational effect operational effectiveness and maintaining and improving facilities to create safe healthy and inspiring learning spaces um that's that's the big why what we've talked about and we're starting to get into the how and the what within what we need to do with that strategic plan we talked about the school Improvement goals that we discussed last month and we talked about how in five years about 2027 when we're reporting what we would like to see and we would like to see our students showing low risk on Savers 90 of our students understanding that that assessment itself is supposed to help us flag when the students not not successful or struggling in that area we also know that we want to see our students doing well there um 80 of our students need to score two or higher on the Kansas State assessment or 23 or higher on this act by 2027.

and I looked at it and I basically said this is all boilerplate anybody in the world could have put this together and I looked at items items too another friend said the same thing all right that's good can they accomplish that show and I look at A Five-Year Plan and I said well there was no accountability and did we do all these wonderful things this is me being the pessimist um yeah every district has that stuff and you never really find out if it works that happens a lot no no go back you don't have to make it less time and to make it less things you have less items on there that's that's a strategic foreign is accountable right and you 'll be able to pull your annual goals right from that strategic plan because that strategic plan should articulate what it you know these kinds of pieces I looked when we do I I just know the the best analogy I looked at The Five-Year Plan said this looks like the State of the Union speech whether you're public or democrat has laundry lists all these wonderful things I'm going to do and nobody says nobody comes back to next there's no uh they don't check it out they only check every four years if you have action plans that will safeguard the accountability and that's what really makes a strategic plan work also at the end of every year when you do your goal setting say and with your community having that conversation you know bringing them back in and saying here's what we worked on here's what we weren't able to accomplish it's sort of the how am I doing you know those of you remember Ed kochy Instagram saying how am I doing how am I doing but looking at making sure that you are taking stock every year what did we achieve on the Strategic plan we what did we get to is there anything that's no longer valid listen Hurricane Sandy blew through here you'll all remember that I had districts that lost their roofs right their strategic plans were like you know we got to get into the building put them in a seat and hopefully educate them while we you know build our buildings back so there are the pandemic everybody's strategic plan went except for their technology piece right yeah all of a sudden went you know accelerate accelerated by at least a decade it really did or we would still be back not one to one not doing all those things or doing it more slowly so um I would suggest whoever you get to do this I mean annual annually whatever month generally April or May and have a meeting with everyone and go through usual what's outstanding do we need to so that it stays down because if you have a fear of government yeah forbid um that never comes back that's not it becomes not an endemic um then you have to adjust and and that's an important piece with that accountability it does come through those actions and I'm encouraged to with the five years strategic plan that they now have people who specialize in it because it was you know Community member the school board and everybody kind of putting in and just trying to get everything in here with so much that to actually have somebody who does this and to guide you I think is important it's very helpful so we're sticking with two two and one board goal which is The Five-Year Plan it's two redo The Five-Year Plan yeah you can probably Gwen's gonna write it much nicer than that she's not gonna write redo The Five-Year Plan but no I'm not going to read that anymore when it's down here it looks looks wonderfully I wouldn't be surprised you just did it one day oh my God no all right are we good you guys everybody here good any other input I have just a random question I like related to schools what time is lunch should I asked this is a year ago inboard dogs when we have a committee meeting are we as board members supposed to be uploading an agenda or minutes I sent it to Mike he takes care of it so we send it to you okay now should we actually send it to Russia or or do you how do you send it to me okay um I can incorporate that into the agenda yeah I send them an agenda no it's also I forgot the Simon said I'm this morning normally I send them pretty quickly and he gets them on then if it's convenient send me the notes afterwards and and I have a question just on that because I go back to look sometimes can they all be in like every time we send them and they stay there what do you mean I mean like sometimes I look for them and I'm like where okay why aren't there any notes for this or that is in the library under under the Committees yeah they're not the old ones aren't in there not a lot I'll take a look they should be in there they're an important documentation of the committee's work and the public has access to that too to see in the notes what you're actually doing so yeah it is important I'll make sure okay the other piece that I included in your packet and it really has nothing to do with goals whatsoever but this whole ethics commission finally put out comprehensive chart around familial relationships and what is considered a conflict so this is the first time in my more than 20 years seeing a complete list from the ethics Commission commission so I made you all a copy because I thought it was so incredibly helpful which probably says I don't have a life but I thought it was exciting because we get so many calls right and and we then have to call the legal department or you have to call your board attorney to say is this a conflict is this a conflict and this lays out everyone you're related to and those folks you haven't even thought you're really okay um so I just bought it for you because I thought it was important okay all right thank you thank you thank you for coming Amazing Days of Summer I will look forward to seeing some of you in October at Workshop it should be a wonderful piece it's back to four days mandatory training for new board members is on Monday keep in mind that new folks who probably don't have anybody who's new at this point but now you only have 90 days to do new orientation from the school ethics commission they've shortened it from a year to 90 days so in January I just want to remind you we won't have anyone know unless someone resigns between now and then because the only three people running are the three people who are already sitting here so we're good okay no one leaves never mind it doesn't matter we're the future to the boards for the future because it is quite a change so yeah it's a huge it's a huge change so it's a teacher it went just an announcement to that we have four members that signed up for the Atlantic City conference it's four nights now you don't have to stay for all four if anybody's schedule changes and you have one night that's open that you want to come down just let me know and I can I'm only going to I'm only staying Tuesday Wednesday I work Monday and I'll go back to work okay 24.

maybe the answer is we've already baked it into the into a budget what I what I would love is for the current board and as the next board will take over in 25 is to have the documentation of seeing that spending over time because when something gets taken away it creates a hole and where are we going to you know manage that whole moving forward so I just would really like a separate all right so and um than those new Grant applications started to get released actually today for the state for digital Equity so I'm anticipating sr3 as Dr petsky mentioned we do have some additional carryover especially with user3 and to the point of Beyond fiscal year 24. that is part of the expenditure projections that are factored into those projections starting next year so it I saw an email today about what came out today which is what got me thinking so thank you more information to come shortly yeah yeah um yeah Latonya here somewhere else regarding grants Do You Feel Like We Are being aggressive when it when it comes to you know opportunities to look at Grants to apply for Grants because we we encountered as a board an individual who told us grant money was and that we there was a whole lot more for us to get and I don't and I answer that we have a very small amount of people to all of their plates are so full so if that's something that needs to be addressed I think Dr Calgary needs to look at you know who can do that okay well well can I can I add one piece because I'm glad you brought this up because there's been times where I've been approached also and and Heather you can certainly correct me if I'm wrong there are certainly grants out there that I'm sure we would love to pursue the problem is it's usually matching grants and that would I you can correct me where I'm wrong either one of you but um going after matching grants is going to be a situation where we are going to need more money at our disposal and correct me where I'm wrong but I mean and I I get people being frustrated with that but um I'll I'll let you take it from there well I'll start by just saying that when I think we have some good news we've been applying two grants and I just think that uh I was with Dr Kincaid earlier today and she's led us in submitting final proposal on a four hundred thousand dollar Grant and so we're looking under rocks to find those that are available I think there is an issue of identifying a grants person who's an independent a full person for private grants right so if we're talking about private those there are mountains agency also private grants really want a robust 501c3 partner or so I think part of the board's charge to me is to really look at kind of financial sustainability infrastructure that's there and then to build upon that um Dr kincaida or any actually anybody on the team Faith or Heather or general Mrs simultane uh Dr Kincaid and Mrs dalquist and I amongst many others worked on a very very large Grant the amount of time it took was beyond cumbersome and this was above and beyond their daily duties and um while the effort was worth it there are so many grants that we just do not get and you have to put in that time and effort but also when there's so much on everybody's plate I think it's something that that I hope that you can look into in your staff as a whole but I think the people that so far have had all of the information needed for those grants uh their capacities are a little overloaded the the one thing that I've appreciated with Heather um just her organization so at cabinet we have a document with ongoing grants that she keeps updated I just looked at it the other day and uh in that time we like our departments I've we've applied for four different grants one in uh technology one in Food Service one in buildings and grounds one in transportation so just about 40 hours of my own time let alone the people I'm also bringing in to write these grants and we're at least applying for them it's just sad when we do the applications and we look at that document it's like oh nope didn't qualify for that one so I'm glad that's added but I'm curious because you had you had asked your team and I was curious to hear from them when it comes to the matching Grant piece your perspective if you have one if not no big deal there's there's some of both I mean there are definitely times when we get together and look at here's a possibility but we'd have to put up so much money to do that money that we decide that the time in the effort to go through and do that even if we could find that was not financially realistic or it's so far matched to a very specific need that isn't one of our top priorities right now that would take staff and other means to to do it I appreciate that thank you we did talk about Dr Kincaid do you remember because of a lot of information that was coming to us about updating the website so people could see what we applied for how much we received and what we did not the things that we were and I know your plates are full but Dr Calgary that might be helpful for transparency when our new CFO comes in and bringing to the to the community here's what we're we're doing and the unfortunate times where we don't get those that 12 million dollar mental health Grant was our team put their Heart and souls into it was terrible that you know we didn't get it but um I I do remember we did talk about getting that on the website so maybe we could I forgot about that to be honest good thank you I appreciate the conversation uh so the green slide the revenue and then the other uh the red side is the expenses so uh some of the elements that we look at when we project on those expenditures are uh Collective Cloud the cost of increased collective bargaining agreements with our our unions a lot of that is benefits and salary and things of that nature we also have a medical plan increases that we factor in uh Department budget increases for the the district as a whole this year we had some net staff savings that we have in there so that's kind of could have been put on the revenue side but it was a cost deferred so that we just put that as an expense so it is a negative expense uh purchase service increase that's where our transportation contracts our food service contracts specialized private placement there's always a small increase in some of those contracts so we factored in a two and a half percent increase for that this year we do have some curriculum renewal dollars available there have been several board meetings where I know we've talked about instructional resources and with the increase in CPI we decided this year to funnel some of those dollars into our ability to engage teams and departments in adopting new curriculum so faith will be heading up that initiative we've got our final year of federal Esser so we've got those expenses and that's where you'll see the match in federal dollars to the revenue and then in addition to one of other one other of board member Johnson's point is the team has discussed several of the salary positions that we brought in we we saw a lot of value and we used Esser dollars to pay for those and in our projections we do have that last line continued Esser salaries after fy24 we actually have out of the 12 million dollars we got we have almost three million dollars worth of salary positions that will continue do with uh will continue as part of that coming out of local and State dollars not Esser so some of those conversations are happening so revenue and expenses that's the projection way to look at it and uh you the board and I we have several conversations about these projections and what they could look like but now what I'm happy to present to you is the actual tentative budget so the next slide is what we have when we put all this information finally into our finance system where we have and I'm showing for you here our estimated FY 24 not a projection but that well it's still a projection but this is the closest we can get based on all the information we currently have as to what our expectations are for this year so local property tax and other local Revenue we're expecting 170 million dollars evidence-based funding I told you it was 97 million here I've got 108 because there's a few other you know cpprt and other state level uh state revenue that we recognize and then federal revenue is about 14 million dollars so our total FY 24 Revenue we're looking at about 293.4 million dollars and I just have a little pie chart up there to show you the percentage breakdown of what that looks like and then to go along with our revenues we have our budgeted uh estimated expenditures and this is a process that I take a lot of pride in this is where we meet with every school building every budget manager every Department we talk about what their budget was what their budget is and what their projections are and what initiatives they have going and when we enter all of that in along with salary and benefits then we talked about we talk about our department and school purchase Services the supplies that our district gets and all the different departments the capital expenses other objects the 48 million there a lot of that 36 million is our bond and interest payment that we we have and then our non-capital expenses so you can see that our tentative expenditures are about 287 million dollars between now and September we'll be finalizing a lot of those numbers as well so as the board may or may not realize or remember from previous years these numbers could change slightly as we go from August 22nd to September 25th and we'll inform you of any major changes that happen between that time and with that said I just open it up to questions do we know on the capital expense piece how much of and if you don't that's okay I can I can ask this uh um like I I'm not I don't need it tonight but I'm curious Capital expenses how much of that is like going into like preventative maintenance or some kind of uh that's a good question yeah I I can share that with the board this uh it's interesting because that number is greatly inflated from last year last year that number was a hundred and fifty thousand dollars which is typically what Bill Gets In His budget for Capital expenses the reason it's 7.7 million this year is because of The Debt Service extension so that includes what you're talking about Mission critical work that he's identified as well as preventative maintenance so that number is up about 7.6 million dollars from last year because of The Debt Service extension dollars that we have so it includes preventative as well as scheduled do we and again I don't need the answer tonight you know just at some point do we know how much of that is on the preventative side so that we don't have HVAC units breaking down before supposed to that's just one example yeah I'll work with Bill again on that and give the board a breakdown on what that looks like so I think he had a really nice Five-Year Plan um and what we'll do is add those categories what's in The Five-Year Plan what's Mission critical replacement and what's preventative maintenance and then the third category was uh what we titled uh corrective so also an explanation of the difference that we had between corrective maintenance and preventative maintenance thank you I appreciate that I just I did a just a quick calculation because I looked up and I saw salaries and benefits was 68 percent and I just don't want so that includes the debt service if you take that service piece out the 36 million you were talking about salaries and benefits 78 to 80 percent of our all the money that we spend you know for operations is salaries and benefits so I just want to make sure that if say that all the time and you know I'm glad you brought up that point because I think it's important to let the community know I this includes all funds Debt Service and Capital Improvements some districts only report on all all the funds what they call the operational funds and if you look at just the operational funds without our debt service and without the Capital Improvements the salaries and benefits actually account for more about more like 82 to 85 percent of our users budget you would pull the 7.7 million out you would hold a 36 million out and and yeah so I'm sorry I didn't ask this earlier um I didn't realize this so the 7.7 million you said that that's the debt extension the reason we have that is uh the reason we have that in an expense here is because it's recognized in our it's recognized as a source of Revenue so our debt service extension we brought that money in and we're paying it out so we're not necessarily looking at 7.7 million dollars in Capital Improvements this year where oh no yeah that's this year because we actually The Debt Service extension if you recall that was 18 million dollars okay um so we spent 6 million last year and we're looking at 7.7 this year and next year we're looking at another six and a half to seven million dollars it's it's um I'm glad that that was built into the budget because it's definitely needed yeah um and yeah that's I knowing how that's going to get spent would be oh that that'd be great yeah but but I think that's an important piece there that and just to make sure that we all make sure I understand this correctly too um without that you you stated we'd have like 150 000 so that was bad well well of course but but the point is like I guess what I'm trying to get at is that's not necessarily going to be there every year either so that's not really a long-term solution it's really a short-term solution to to the to the overall well you have the health of that of that fund yeah you hope that um it prevents us from having to spend leader too so I've done well yeah like I guess my point is though that a couple years of that isn't necessarily going to um it's not it's not going to equal what we need well yeah yeah with how many years at 150 000 right yeah right people are playing so long yeah yeah and you and uh on that note just to remind the board that we have some beautiful facilities they're 20 years old 20 years old is when things start to fail so this is a critical time for bill and his team and all of us to make sure that our facilities have what they need otherwise deteriorated facilities lead to more costly repairs later on got a quick question this from my own understanding can you go back one slide under Revenue so where is the 7 million part of that for the revenue Source yeah you know that would be under local and property so what I did is we we realized it but the the dollars were in working cash but I moved seven million dollars out of working cash and we realized it in our local and property Revenue this year so that number is greater this year than what you've seen in the past because it's 7 million in working cash and and a separate line maybe yeah yeah yeah we could in the finance system it is so yeah you should probably represented that okay and then just to reiterate that point these buildings are 20 years old and we're still paying on them and they eat up about 35 million dollars up there so like I think those pieces are important to connect um when when we talk about tax bill and all those other things Bill Bill and I were really excited we've been having a lot of conversations about that number because that Capital expense dollar if you look at the facilities we have and how much it costs for preventative maintenance and replacing end-of-life systems the total we should be putting into our buildings is about six and a half to seven million dollars this is the first year we're actually going to realize that and we'll have that for this year or next year but then after that we're going to have to go back to okay what can we do what's going to take up majority or priority of our our financial resources to get done so we've got you know we've got a lot to address so and one last point I think that's an important piece because I do have some concerns when we start talking about fiscal year 26 and I know some people are like wait a minute we can get through fiscal year 24 but sorry I'm always long-term big picture and so I look at fiscal year 26 and there are some things that that are outside of us like outside of our control that scare me but then there's some things internally too that they're going to come to fruition fiscal year 26 so um it's just like one of those things where we want to talk about it because we have to be the the you know the historical keepers of that piece and I appreciate last time we've had this conversation all year but since we attended triple I last year the board came back with I think uh more informed Financial picture so as we attend triple I this year just kind of staying involved with those financial conversations in addition to Triple I my group The isbo the Illinois Association of school business officials they meet so we've got a conference coming up in November and we are we're already we're talking about the next four years of finances so um appreciate you saying that and I appreciate the board staying informed with a lot of these complex Financial uh kind of factors that we're trying to balance all right so with that said uh that is our tentative budget presentation and I look forward to questions scheduling some one-on-ones with Dr Calgary and yourselves as well as let you keep you informed if there's any public interest in the budget as well so this is my opportunity to invite the public to call my office and have the conversations okay thank you thank you Dr Penske uh next this evening we're going to discuss for the fiscal year 2324 this is an important structure that the board has developed over the years to really provide both for a board guidance and involvement in really thinking about our procedures and the ways in which we our district is operating and it pro it's a important way to get both feedback but also open up the dialogue to the broader community and so this evening I'm going to walk through that with Miss dahlquist we're going to share both some of the substantive changes for this year as well as some of the themes that are going to be focused so I'm going to turn over to Ms dockless to begin great just to refresh the priorities for the board advisory committee when we put these together we wanted to have flexibility speed and collaboration and allow time for that and then to also create a place for board members on District staff to have really crucial conversations to build trust especially around board priorities so it allows for more in-depth conversations and then we also still wanted to remain transparent in our communication and our process so we did some changes last year and now we've reflected more and have additional changes some of the pieces are here on the board advisory committees list that you can see that we are merging equity and teaching and learning and putting those two committees together we're expanding it to include three board members instead of two I do need to say that Dr Calgary is going to be on all of these committees moving forward and then policy and legislation previously that was just policy but we've heard a big interest in also putting together our work around legislation and working on that so that will be expanding with that committee and then finally taking Finance facilities and sometimes a little bit of Human Resources together where we would be working through those areas and then I do want to say that on finance and Facilities we may sometimes have closed session items that are in that too as we look at our new format I want to reassure everyone that the monthly agendas and minutes are made public and that our public is invited to come they can make public comment or they can just observe the agendas we're going to work on together but it'll be set by District administrators but then approved by the board and then a lot of our work will be to preview as we have our annual calendar of um work that we do where we've looked at perhaps a curriculum renewal then you will have time to look at it in depth with a smaller group ask a lot of questions have more information maybe shaping of what the board presentations would look like so we will be building our calendars backwards from the items that are on board agendas and then having those made public in our small committees prior to that then other committees that are not board advisory committees but are still very important the student superintendent advisory Council I know everybody is really excited about the group of work that comes from those students and raising and listening to those student voices and then we're going to have a superintendent a community council which we're still working through which district administrators and community members would be on that but we do anticipate that board members would be participating on a rotating basis do you have questions or comments for that I just have a couple comments um I just want to say I appreciate that Equity is not separate I think it's important that you know we do have you know teaching and learning with equity which is really important but I'm sure Equity will also be involved in policy and legislation and finance and facilities and that we always have you know that lens I also appreciate it that it's more clear at least to me as a nude board member how things get on the board agenda here and I understand working backwards from calendar items that are already calendared out and I think we will as we go through you know these committees figure out how like new items like things that aren't necessarily typical maybe things that we want to do as a board how they eventually get to to us here and I know that the the pot the um the Committees will be an important part of that um and I think it's something that we're going to have to work out as we go through it and figure out how that how that happens um my only question the only question I have is about because I missed this when I was reviewing it the closed session meetings I'm not a um a member of that committee and I know that on the other committee's notes and stuff are open to the public will other how do well other board members that aren't on that committee during a closed session we get notes on on what happens yes so those will be closed session minutes that will be made available to the board for closed session for those of me so board members are aware of what happens in those that that's actually a really good question and um I participated in an iasb training a couple weeks ago Illinois Association School Board training I did that as well yeah after that that dealt with committees a couple of things that um I took out of there was um which I think would be great to share with the public number one those those board committees can go into closed session I know it says closed session meeting included but technically any of them any of them could be could go into closed session and the reason why I think it's important to share that with the community is we know that we change the framework of these committees in the past and I found it enlightening and interesting that when the question came up about having community members on these committees the answer was actually that it's usually not done and I think um that's something new for much of our community because that's what we were used to and so when we changed the format I myself I'm listen I'm not I'm going to tell on myself too right I was um very reluctant however what I think um there's an opportunity here is that the superintendent committees then become very important right um and and that is a place where we can bring in community members and should good and want to be very active so I found that training very interesting and enlightening to say the least and the only caveat that I'll give that I hope we will monitor is um and I hope we'll give feedback is if some of these committees get to the point where well I agree with you uh Amy about having equity and all this stuff I I mean I absolutely 100 but I do look at some of these committees and I wonder okay is there a point where we need to monitor where they're getting it's too much right and and maybe maybe we really do need a fourth committee or or A fifth or or whatever the case may be um I'm not saying we need to but I I do hope that we Monitor and and give some feedback where we say Hey listen this this committee is slammed we need to think about breaking it up so I think that's a good I think that's a really good point to like this is new we're going to try it out we think it's a good plan and then we revisit it and say what do we need to tweak or or change around to make sure you know that it's working for for our needs and for our our schools Mike I guess you brought up another question for me with a superintendent Advisory Group I kind of imagined that and maybe you'll bring more information you know in the future but I imagine that almost as them as like a stem to the other committees like they would get information about those other committees through that superintendent Advisory Group but maybe you will have a different agenda and I don't know if that's a question or a comment but um it's something that I'm wondering so the Superman superintendent Advisory Group is it's Charter in a sense I'm still working on internally to just kind of flush it out there have been a variety of ways so number one public involvement is always welcome encouraged for any of the commitment and there's nothing one or better or what they are all public drawing there'll be the structure for public comment will be in a way where there will be discussion and then those who are in the public loving opportunity to weigh in before any further discussion is continued right so that's number one number two um we intend to ensure that so the student the superintendent Advisory Group the role of that will be to there's been a lot of feedback from the community over the last six months actually I would say a year if you'd consider the Hanover report from last year you have five Essentials report you have the superintendent search feedback you have over the last really 45 days that I've entered I've been engaging and listening tours and meeting greets with a variety of stakeholders so all that information is being synthesized and we're preparing to really look at an opportunity in these advisory groups to then bring up from each schools and from our very stakeholder partners and the work to say what are the high level things that really are these are we going the right way have we affirmed have we identified the right poor issues number two what's what are the things that have gotten the way of those problems and then number three what are the solutions and then start to make some plans for future and that's what I'll bring to the board in the initial stage in October but the goal will be to have two of those meetings in September and then plan for a follow-up meeting after that once we brought those award in October and so that Advisory Group will initially have three to two I would say probably three to four meetings scheduled out throughout the year two on the earlier and then as throughout the year it'll have a different feel than I think some of the super or the board's Community Council needs that it existed in the past those will now be focused on the current committee structures versus being this other entity underneath the board does that make sense yeah yeah I certainly want to thank you for taking feedback on this and Mrs dog Quest last year simultane when we knew that there was an opportunity to kind of reconfigure the Committees and I know I got a lot of feedback from the community it was in no way to take away voice but what it was was to better inform the board was to have an opportunity for the admin to tell us more because we were sometimes making decisions and not really having the opportunity and so this provided the the actual space for us to have those but the two things that I was still struggling with was that feedback being present and I still would like to know what we're going to do about it but being able to better provide that feedback to the board because especially for the policy committee last year we kind of brushed that a little under the rug because our meetings were so long and I understand that and it was all published however that is one of our main jobs as a board is policy and so I just want to make sure that there is a more formal Community or I don't know about Forum but a communication within our board meetings we're doing you are all doing so great about making sure our agendas are tight and And Timely and so forth and so that is so greatly appreciated but and maybe with this new process and building the agenda backwards this will come but I do think it's important that we talk about those changes that happen especially when it comes to the policy committee um because that is basically you know one of our main goals and then I really appreciate that we are going to sit down with each committee identify rules and responsibilities and the purpose of that committee I think that was I think we knew that but I don't think we took the time at the beginning of our committees when they opened for the year to really put that information kind of in writing and adhere to it I know on the policy committee we really broke a few rules because we added so many meetings and had some conversations with community members because because they did come and we felt like they deserved that time but to talk about what we're there for and stay on track and make sure that we get it done the policy committee did a ton last year and Heather he did a phenomenal job and we did have Community involvement but I I strongly encourage anybody that has a question to find the committee if it's a curriculum question come to a committee meeting if it's a finance question go to the finance committee meeting those are open meetings please go that interaction is really important so thank you for taking a look again and continuing to refine I love the idea of continuous Improvement so I appreciate it can I ask what when when we're gonna hit the ground running with these so we've been working on calendaring the are you doing all the Committees yes so we're working on calendaring I know that the board secretary has sent uh began the process of getting everybody's Doodles getting the doodle polls or the structure for make sure we have those dates set up and then we will have I would say no later than the next meeting Clarity of when those meetings will happen so we're taking a poll from the board member so that we can publish those dates time's a wasting yes it is I think everybody's been Heather do you have an update that you need to address by a certain time we have a current policy review that needs to be addressed so yes the sooner the better for policy because there is a pending issue right now yeah thanks section item 8.1 approval of snow removal contracts no removal out of here this is not a joke this is a real question hey I might get it all in one foul swoop and hopefully not right uh make a motion to award the 2023-2024 snow removal services contract to Montgomery landscaping for the 11 buildings outlined in the memo second Miss venmuth aye Dr Maria aye Mr Cerrone aye Mr simultan aye Mr Gatewood aye Ms Johnson aye Mr cloger aye motion passes 7-0 action item 8.2 resolution providing the issue of General obligation refunding bonds can I have a motion make a motion to adopt the resolution providing for the issue of not to exceed nine million nine hundred thousand dollars General obligation refunding School nine million 900 oh what did I say oh let me rephrase that make a motion to adopt a resolution providing for the issue of not to exceed nine million nine hundred ninety thousand dollars thank you sorry General application refunding school school bonds of the school district for the purpose of refunding certain outstanding outstanding bonds of such School District providing for the levy of a district or I'm sorry direct annual tax sufficient to pay the principal and interest on set bonds authorizing the sale of said bonds to the purchaser thereof and authorizing the execution of certain escrow agreements in connection therewith as presented aye Ms Johnson motion passes passes 0.3 approval of resolution calling for a public hearing on the fiscal year 24 budget can I have a motion please make a motion to approve the resolution calling for a public hearing on the fiscal year 24 budget second Miss simulton aye Dr Maria aye Miss Johnson aye Mr Gatewood aye Mr Cerrone aye Ms venmuth aye Mr Plover aye motion passes 7-0 action item 8.4 approval of personnel report can I have a motion please make a motion to approve the Personnel report as discussed and presented hi Dr Maria aye Mr Cerrone aye MS simultane I miss you hi action item 10.1 can I have a motion to adjourn uh make a motion to adjourn

yeah do I have a motion from my board a motion to approve minutes from August 7th 2023. thank you Mr major do I have a second okay thank you all those in favor of approving the board moments from August 7th say aye all those opposed motion carries Dr Roberts thank you Mrs Wilden as we have set up our agenda a little bit different my next line or request for approval is under new business so items new before you include field trips and professional leaves our supplemental contracts school fundraisers a list of claims and payroll we have the claims dated today August the 21st a little over a million dollars we had a pre-run for the month of July that was about 4.2 million dollars and we have a payroll for August the 21st for 2 780 107.35 and just a reminder that though that payroll would cover the regular payroll dates of July 14th and July 28th and those payrolls there were no bus contracts for nine-month employee wait just a little bit less than would be typical uh additionally Mrs Chef had a large list of budget items for you as she goes through these title uh grants for the first time these are all federal grants we have Title One Parts A and D title two part a title three part A and title four party and additionally we have from Dr Bozeman permission to process a change order to Roofing contract I would guess that you'll want to do that since it's reducing the cost of the roofing contract that's not typical so it asked for those items to be approved thank you Dr Roberts you're welcome do you have a motion from the board I would move that we approve uh number five letters b through K as presented by Dr Roberts thank you Mr Grimes do you have a second yes I'll second the question thank you thanks thank you after that dramatic cause all those in favor oh yes I forget that point that's why I was like a little hesitant on the second okay uh is Miss Shaffer Dr Roberts whoever so the questions are all around the title One funds uh I noticed that we called out parental involvement as part of the part A funding proposal can I get any details or general awareness of what those funds May or what those activities may be and I had three follow-up questions as well sure as a part of the title funding um that is that our federal funds including parental involvement as well as parental feedback of our title programming in each of our four uh title schools is a part of the requirement of that Grant so um it looks a little different we have meetings at the beginning of the year we have a parent advisory group around our Title Services specifically for the students and staff in those buildings follow up on the same title A funding is I believe it was in North high schools when we asked this question but I noticed a call out for contracted Counseling Services I thought this was told as a pass-through entity in which they build insurance providers and or Medicaid to offset their costs but are some of their costs also offset from our Title One funds as well while I'm new to this and learning all of the pieces yes I believe there are some offsets with our local Family Services as well as Centerstone services in those title schools am I correct in that no doctor yes and then on the other the other part is on part A and Part D I noticed the call out for a lot of funds being directed to non-bcsc schools is that I'm assuming that's just part of the that's the Equitable share that is part of the the grant funding Federal requirements okay and then the other the final question I had was around the administrative costs for part A it looks like it's roughly 20 of the entire about 17 percent I believe of the total part A that seems a little high compared to bcsc in general I believe and I talked with Dr Phelps was about two and a half two and a half million across the non-bcsc admin cost for our education fund so is that is just require a lot more admin time or it just seems like a little bit more percent weight of admin cost than the general education fund budget so that may be Dr Phillips I apologize um part of the reason is that we pay a hundred percent of the administrative costs for a full-time administrator as well as administrative assistants all out of that Grant so they don't come out of any um of the education fund operations fund and so as a proportion it's much larger okay so it's really just proportional for the opportunity because they they spend 100 of the time supporting dedicated Grant funds okay I appreciate it that's all thank you okay so any other questions or comments no okay okay so I have a motion and a second to approve item five the letters b through K all those in favor say aye all those opposed motion carries Dr pleek our last item request approval of HR recommendations as presented this evening and this evening there are three recommendations thank you do I have a motion I move that we approve the HR recommendations as presented by Dr click second all those in favor of approving your HR recommendations say aye aye aye all those opposed motion carries I hesitant to say this out loud you're winning congratulations nicely done okay we have board input and review I'm starting at this side of the table Mr Bryant I don't have anything thank you thank you Mr major yeah I just wanted to say thank you to all of the unsung heroes of the corporation but I wanted to Target uh the custodial the cafeteria staff and the bus Department both the staff and the drivers the maintenance teams and the ground Crews that keep our sights looking great and running great I don't think that often enough they get to think use obviously we think everyone else is well for all their efforts but I just wanted to highlight them to just say hey great start uh you know with the with the kid at East I only heard of a couple of complaints uh one day the building was kind of hot air conditioner wasn't working great but I've heard nothing but good things outside of that so thank you everybody that's worked on all those areas Mr Stenner sure sure during this last week thanks to Mr and Allen who did the scheduling I was able to tour Parkside and East High School a big thank you to Mr Smith and his staff at Parkside to Dr Parsons and his staff at ease as Mr major said school year seems to be off to a good start everywhere um I don't have a high schooler in the house anymore but I've heard a lot about lanyards so far this year and I wanted to give a shout out to an anonymous staff member at North who's seeing a young person in the hall without a lanyard ask questions a young person said well I lost it rather than saying you know go to the office now and get a replacement staff member said let's go together to the office and get a replacement and that's when it turned out the person without a lanyard did not belong in the building so a big shout out to the staff members that are enforcing some popular ideas and rules and Concepts this year so far I wanted to thank all the speakers that came out tonight we appreciate your input and in particular we thank the teachers the Tas and the staff members bus drivers and others that have gotten us off to a good start this year yes we have this saying at work my quality leader says it all the time and he says thanks for nothing because in quality when nothing happens that means that you've done your job and and so it's met in a positive way and hearing Mr major Mr Stenner here things like buses as Miss Thompson pointed out and our cafeteria and all of the people that are keeping buildings clean they often don't get the things for nothing but everything's going smoothly because that team does such a remarkable job so I'll just say it for a third time I appreciate the people who are keeping our kids happy and healthy and safe uh first off thank you to all the all the members of the community that took time particularly the last two or three days to send emails and thanks to all of you who were took the time to be here this evening and and provide your input as much appreciated uh secondly congrats again to Ms buckler for being uh Indiana teacher of the year final 10.

um the next thing that I would like to share with the board this evening is our CRC bylaws the CRC advisory committee um has been spending some time working on our bylaws our bylaws have not been updated since 2019.

again it's understanding that a 200 State assessment is not failing the state indicates that that's basic academic skills to be post-secondary ready um it is not failing and so we're understanding that as well as 90 of our students graduating from from our high school either have a college a CTE certification or college credit hours we understand that not every student is driven towards college but we want to make sure that the CTE programs help have have those Pathways that are driven and designed and taking them down a path that they can be successful out of high school if they need to enter the career force or if they are going to college that they've they've got the the skill sets ready for them we talked about the process and this is the part where you're going into really how are we how are we doing all of these things over the last year and then going into this year there are five things that we've strategically done specifically done in an effort to make this happen um our behavior and social emotional learning through mtss alignment with tazen is is a big start to that making sure that we have a system-wide a district-wide process to support students with those needs so that when they leave one building intern next that system of support is there for them our three-year Staffing plan it's allowing us to make sure that we understand from year to year the financial decisions we make as we build our staff for the upcoming year that we're taking on at the front end where we know financially what our what our staff needs what our students needs are whether it's through retirement to nutrition or if it's programs that we need to add or if we've got positions that are that are connected to expiring funds that we we understand that going in and we're building on we have those discussions it's on the front end it is not something that just happens one time a year but it's part of our our decisions professional Learning Community plus training for our admin that's starting up this year that's helping our administrators understand how to lead those database decisions that we need to have and how to have those conversations around the data that we have with our students to make sure that we understand what it is we want our students to know and be able to do how we're going to determine if they know it or if they don't and then what our response will be if they know her if they don't our brand and his CTE team have been working on a five-year CTE Edition we started this process last December if you recall when we started looking at our Junior High and our high school students in terms of what their CTE interests were that discussion has led us into some of our three-year Staffing plan changes as we start going into this year but he's now working with the CTE team to start figuring out in five years when this year's eighth grader for the kids who are entering these CTE conversations when they graduate what do we want this to look like for them and then Mike with the work that he's been doing with our Capital Improvements he's going to be working on a five-year Capital Outback vision for us again this is that rotating Vision that occurs so that as we're building our Capital outline plans as Mike is going through and you know if we can guide the projects that we have he's got a he's doing so with the vision of what we'd like our schools to look like what those opportunities or those those facility options that we want for our kids five years down the road with the state funding being what it is um it's it's it's important that we have that that plan that Vision in place so that we can start making some of those strategic decisions and all of that goes back into our hashtag of baldwinbuild preparing students to positively impact the world through academic social emotional behaviors because we talked about words of mattering the last slide that I showed staff and I'll have I have this in the public content Within board docs but if you go into the Library part of the capital work that Mike has done working with Brant and Kelly to make our instructional spaces more meaningful more relevant for today's kids is working on wraps over at the high school one of the most impressive items that is there is it in the library that media space that they've redesigned and they're working to reinvent their it says success there's no accident is hard work perseverance learning studying sacrifice and most of all loving what you are doing or learning to do and it's really cool to see that Vision play out so that's that was our message for convocation we then had a vendor fair where local community members we could engage with them they provided swag for uh for our staff they're able to get access to the different resources we have within our community whether it's Financial whether it was socio-emotional or even you can even sort of yoga yoga based we had opportunities for for our staff there we came back we had a wellness message lunch was provided by the Chamber of Commerce we came back in for some benefit secondary benefits as we give initiative to educating and then did the ever exciting annual mandated videos for the mandated training so but it was a fun day it's it's become my favorite one of my favorite days of the year second is graduation is walking across the stage but um this is it was a good day it was a fun day so so that was that was our back to school efforts thank you Mr Dodge does anyone have any questions okay uh at this time I move we enter into executive session with Mr Dodge uh to discuss the year two superintendent evaluation tool and the open meeting will resume um let's say six four I'm sorry 747. all those in favor please say I and raise your right hand I motion carries 7-0 I know we left executive a little early can you hear me or do we need to re-establish I'm not able to hear anything from the room this time but that may be because of a setting oh there we go now I hear okay we'll go ahead and call the meeting back to order um Kelly you made a good point I think we should approve the um eval tool for our superintendents year two in the form of emotion uh I think that would be particularly with um with it being a slightly it's not a different tool but we've had some adaptations in year two versus year one and I believe we had a motion last year so let's make sure we're consistent good call if we can have that approval and then we also have our Personnel report for everyone's review Kelly has moved and bill has seconded to approve the year two superintendent eval tool as presented all those in favor please say aye and raise your right hand I motion carries 7-0 and then we have the Personnel report before you I move we approved the Personnel report as presented second Andy moved and Tony seconded to approve the Personnel report as presented all those in favor please say aye and raise your right hand I motion carries 7-0 um guys I just I thank you so much for allowing me to do this in this way so that I could be with my family um and and everyone who I know this isn't ideal to do it this way but thank you to everyone who cooperated and facilitated I'm so appreciative I thank you so much all we have left to do is adjourn to do that [Laughter] all those in favor of adjourning please say aye and raise your right hand hi meeting adjourned 747 please be careful in the Heat and thank you all good night

I'm gonna say 24th and 23rd Sunday these four days the law firm is on Thursday today trainings and mandatory training a Thursday is the law foreign does not count but some districts won't even let them go if they take their personal things yeah do you know where we're staying because last there was a shuttle from our hotel to the convention center there will be a shuttle as well I mean from every Hotel yeah does anybody have a preference where you'd like to stay keep in mind the cross is very whatever whatever's free okay if Tropicana Last year was free then we'll stick with that Tropicana was great the Tropicana actually is really good because the a it has two different Starbucks [Laughter] Carmines it is Cuba Libre and Cuba Libre there's always this uh swinging yes I learned that when I arrived by somebody in that space one of those nights so yeah it's it's um although I hear rooms in other hotels are nicer but it was fine it was nice all right so from here we just had to adjourn can we adjourn from right where we're sitting all right thank you

and Mrs Felton once again for being selected this year's bcsc winner thank you to Mr Edwards uh our secondary director for the AP data that was shared recently in regards to the the new numbers results at North and East thank you to Mr Burnett for the communication connections newsletter which first appeared August 14th for its tips for teachers administrators bcsc staff on on how to better communicate with with families using canva parent Square social media posts all kinds of tips and tricks encouraging the use of new regular newsletters so on Etc so thank you to Mr Burnett for that and then lastly best wishes to all of uh well to the cross country tennis soccer and football teams at Columbus East and Columbus North this week as they come one another during rivalry week so I just lost all four of my things right back it's okay it's not a competition no no you're okay [Music] some that's came out this spoke that's sent emails regardless of the Viewpoint that you or others may share just know that we we do strive to represent all and we do take I mean I know I've received personally I think two dozen just the last 24 hours and I appreciate every one of those emails because I learned something new and I had a whole field but as Miss Williams already said we're going to talk about it September 11th so no sense in spealing on that but I do want to say is we share a lot more in common than we think I know as I entered into this understanding like you open your eyes and you look at books and I was not an Avid Reader my wife is an Avid Reader used to work for the Bartholomew County library and again is you take that you look at it and you understand you know parents are seeking for options and teachers are seeking to teach and there's a lot in common about 80 to 90 percent and so I think once we get into the room and talk everyone will walk away just like we did in the public subcommittee engagement where the solutions were voted unanimously and at the end of the day that's what delivered this process that allowed everyone to speak and although we had more demand than Supply here I think it was great that we were able to hear the community and I appreciate not hearing the words and having to take a little bit of a mental break and like the Pastor said at the beginning I mean one of the book I learned about was a lot about racism and police brutality and understanding those topics and looking at alternative books for our fourth graders to sixth graders and I just appreciate everyone's time and so I just want to say thank you thank you for showing Columbus strong and being strong Community United together can I get one more thing real quick no backseats real quick real quick real quick I want to thank Lori Thompson for giving us at least 10 things over the course of the last year that have been identified stem math bowl construction Vex robotics I only wrote down 10 I couldn't keep up but I do want to thank you for out doing Mr Grimes tonight thank you good yep Dr Arts yeah I just did not do this during the public comments section I do want to give to you Mrs Wilderness the board members had a chance to see this but there were 14 names on it so I just want to recognize is that our Librarians and Library assistants have a statement or a letter to you just expressing um The Angst and frustration they have felt and again I know that each of you have had a chance to to see that so I want to recognize that and and before um closing uh Chuck I appreciate your calling out my my uh letter and I say that sincerely because my response the very next night was based upon heart not head where my heart was [Music] right I had I have a team to take care of I have a staff that was not feeling very good about some things and then and and I needed to take care of them and step up for that and so with that being said I also cannot cannot tolerate the continued statement about pedophiles it is one thing to have comments in here yeah foreign [Music] [Applause] [Music] I do appreciate people stepping up and saying whatever's in your heart because we have to hear that we have to work through that and none of us none of us are perfect but but to continue to hammer on that topic is just in a purpose so I kicked myself last week for not saying that that was a part of my response on Tuesday night to our staff and and I needed to say it tonight thank you Dr Roberts okay next meeting is on September 11th 2023 we will have a public work session here in this building at five o'clock and then it will be followed by a school board meeting at 6 30 pm here in the administration building okay with that meeting has ended thank you all foreign

the bylaws were not reflecting the fact that the CRC committee is an advisory committee you all are the governing body and so they are the advisory committee and our bylaws needed to reflect so they've been working on those bylaws we've in fact changed our name from the CRC steering committee which was the original Committee in 2002 that helped to found the CRC we've changed that to the COC advisory committee um our mission though has been unchanged since 2002 and in talking with our CRC advisory committee as well as boys of the CRC we find that our mission from 2002 is the same Mission today and we love that it's foundational it works and delivers what our community is needing and wanting so our mission Remains the Same um the Articles um go through each piece I guess just a couple that I'll point out is under was purpose and responsibility um there we should note that this CRC advisory committee is there to support and advise the CRC director in the CRC efforts again they are not the building or body you are but they are there to help me as the Director in advisement they help advise the budget and recommended that budget that I bring to tonight um they'll also be assisting with any kind of other needs that we need out in the community beyond the staff that we currently employ uh raise revenue by all legal means including donations programs grants referenda and user fees in this particular CRC advisory Community believes in this and they understand that this is part of their responsibility and the role that they have chosen to volunteer and take on they'll maintain uh they will help maintain an endowment through the foundation you're going to work with other community organizations to promote Mutual interests and improve our post-secondary options we're going to participate in informational meetings and programs with public officials School administrators teachers and interested individuals and organizations so that we can advance the purposes of the CRC they are messengers they will be able to go to various organizations and talk about the crc's mission and speak to what it is that we do um and then they'll engage in other selected activities related to our purposes um they're going to meet annually with our superintendent to discuss staff and services and performances of the CRC as our goals are aligned to the district priority priorities and then finally they will approve necessary scholarships that are in conjunction with our Community Foundation we do have some scholarships that have to be approved by our Advisory board with where they go to the foundation so those are the main responsibilities and purposes of this advisory committee um as you go on throughout the document I think you can see that we we are no longer holding specific offices we do not believe we should that we need to have on an advisory committee of president or a vice president so at this time we're not appointing officers our meetings and our organizations are going to occur orderly however we will have monthly work sessions we'll work where we'll be able to kind of pull together not just our advisory team but anyone else from the community that might be there to support um maybe a new program that we're doing a fundraiser whatever it might be in the CRC form of voting is listed there but a form of voting has changed a bit they're they're not voting like much besides the proposal that I bring to to all of you once a year and also um those scholarships that need to be voted upon as well as minutes and things of that again they're an Advisory Board Rules of Order are mentioned there and then any amendments that we may need to do below you can see the members of our CRC by committee I thank them for all of their time and work and effort in taking our 2019 bylaws and making them representative of what we do each day Tina Beatty Deborah Herman Janice Shafer Chris Sullivan and Dwight Thompson are all the CRC advisory members are there any questions I can answer for you tonight around the new bylaws they look great thank you very much that's right any advisory yes the advisory yes I know all right well thanks to both of you that was really a lot of information and really really useful I love it um let's move on with the agenda I've got number five is discussion and we have none number six is approval of the public session minutes from the meeting on August 7 2023 is there a motion to approve those minutes that you have reviewed I still moved I think is there any discussion about the minutes let's talk real cool Amy yes Carol yes Vicky yes Stephanie yes Doug yes um number two uh or number seven is action needed items um the first one is the recommendation to approve the 2023-2024 teacher appreciate Grant teacher appreciation Grant policy so we'll talk about what that is I'll do a motion to approve yeah okay the recommendation to approve that is there a motion to improve whole second all right now discussion yeah the teacher appreciation Grant is also known to teachers in the district as the tech Grant and that is the grant awarded from the Indiana Department of Education it usually comes to us in December and they give us an allotment of money to determine between highly effective and effective teachers and um we have this board approve a policy that says how that all is laid out that's how it's laid out so it last year if you remember was the year that we changed the difference in highly effective and effective um back to the old scale um before niec es so this will be the first year that those teachers probably will feel that back that switch back and it was in our packet to review so are there any other questions or digital call Andy yes Carol yes Vicky yes Stephanie yes doc yes all right uh number two uh record of military families it's our motion to approve it's always uh all right any comments or discussion yeah this is um I appreciate uh Alicia Adams and Emily Llewellyn um since the pandemic we have not sought to reach our purple star designation as a school district so um beliefs since pre-pandemic we will have gone after this so this is just a resolution that that says Brown County Schools absolutely supports and that we will have a dedicated liaison in each one of the buildings um to assist and support all military families so there are a few steps that have to go into receiving that designation and this is one of them have they identified this thing I'm not sure I don't know that they identify them or we identify them as more as they know that we are here and provide support and resources for any family questions all right let's do a call maybe yes Carol yes Vicki yes Stephanie yes all right number three a recommendation authorizing School administration to begin the legal because putting the publication of notice of information to fund the middle school project with the issuance of funds and an amount not to exceed six million 105 000.

is there a motion to approve so move a second is there any discussion yes I just if you remember the last board meeting um Performance Services came and did the presentation for the Middle School um front entrance and securing that um front entrance and then also um replacing all the HVAC priorities in the Middle School specifically so this is just um you letting me know that I may move forward with those legal steps to go after this General questions it will be a a publication notice of hearing I believe it will be um the first board meeting in September and then the second one in September we will not further and not public hearing is for anybody from the public will be able to come and um Express opinions or thoughts or questions at that time to report right so we're not approving it yet we are just allowing you to go through the steps for that for that um and then our goal is uh to Begin work in the summer is that right excellent yeah okay so that's what I always think of is why we do this in the fall so that we can then have the money and then have a plan all right is there any other discussion of questions right Annie yes Carol yes Vicky yes yes all right number four is recommendations at the donation of 146.6 said 90 cents for Kroger Elementary any discussion I love that program so easy all right um let's do Roblox Amy yes Carol yes Ricky yes Stephanie just done all right number five is a recommendation to approve the donation of one thousand dollars from Eric and Megan Tannenbaum for football sponsorship and donation that's our motion to approved is there any discussion I may know who this is yeah we appreciate that yeah all right let's do roll call Amy yes Carol yes Vicki yes Stephanie yes yes all right number eight our consent agenda items for personnel a b and c it starts with bchs guidance registrar that Vasquez effective August 11 2023 is a separation through the last one which is Van Buren Elementary care professional is a transfer of Sherry Johnson to Van Buren art music special care professional effective August 7 2023 as a replacement for the is there a motion to approve the consent agenda is there any discussion yeah I just want to clarify that I believe is Sheree Johnson um so I want to make sure that that is apparent and then on the modification where we have the instructional funds of air fees I just want to know that is nothing to do with with the Personnel that is in that position we just have to be able to take to take personal approach position so it just preemptively got on an agenda before we took it through a formal process um and most certain it will be Erica Easton she will do an incredible job so I just want the board to know that of course all right thank you and I apologize for the mispronunciation is there any other discussion yes [Music] all right number nine is superintendent support um I want to thank Christy wrightson um for the presentation on the career resource center and um the differences and the budgets from 23 to 24 and all of the detail that has gone into that process um we decided to do things a little bit different this year so um I just think you have done a wonderful job so thank you for all of your work on that uh Greg I want to thank you for your presentation and um specifically um all of the goals that are aligned to the priority plan and um simply the fact that that you taught some people in the room tonight about what permission to play means and how we can be better for our kids and our family so thank you for that this past Saturday was hope Fest um I think Jimmy Jackson and Gene pillinger they helped me get all the heavy stuff to where it needed to be and what time it needed to be there so all I had to do was show up and take it home it was a great turnout it was weather and and so many people stuff lots of free books away and really great information about our school district and some fun stuff as well so it was a really really good year for us um in a fun time so grateful to partner with the organizations that um Happy Hollow the middle school was able to enjoy that all week I think Monday got rained out for sixth grade so which pushes eighth grade back to next Monday so eighth grade still gets to experience that but I was able to move the other a little bit through sixth grade in the seventh grade and they added swimming this year and um it's just always really great that's doing all of those activities and having fun and happy and um making some memories and building connections so Gavin thank you for putting all of that together and experience for them um Friday is our first investor meeting for cohort two we have over 30 people I'm so incredibly excited about this cohort it's going to be really really great so I'm gonna be excited to report out on our first meeting um and then I also wanted to just say that it has been one of the best starts to a school year that I have personally had in 20 years of education um it's just been a really great positive energy and between staff and kids and families and community members uh and it's just kind of fun a lot of fun so yeah and then lastly Brown County it lost some incredible um Man Randy veneer and we were able to um help provide services for the family this weekend just just know maybe very well and only get to be here for two years with him but I will tell you of all of the human individuals that I've met in my life he is one of the most humble and most supportive of this entire County so I am absolutely that I get to be a part of that even if it was just for a little while so our thoughts and prayers go to the Republican and just as a point that I shared with the delivery girls News website first story was Batman science uh football player graduate Virginia that was they went to his career and the last paragraph was about the years that he spent here at the Barron County football and stuff with this Brown County Sheridan young boys and we asked very last for the sentence it honestly mentioned Bell County Schools obituary obviously and I was here I take this weekend too talked about this great next up is claims is there a motion to improve the claims all right so move a second any discussion let's vote yes Carol yes thank you yes all right number 11 is 12. well I was kind of wondering what kind of ice cream was going to happen so move hi [Music]

foreign welcome everyone red light is on so I think we are live um thank you for joining us for the August 22nd 2023 um Adams 14 Board of Education study session uh Guadalupe maybe we start with interpretation instructions thank you thank you madam president Los participants is [Music] thank you so much um for the viewing audience we're in the middle of updating our webpage so if it's not the live link is not working if you go to our YouTube YouTube channel if I could speak um you can find the the live stream there all right first on our agenda is 1.1 discuss monitoring reports for the 2023-24 school year uh Dr Lydia Madam president members of the board um yes indeed we are we have four monitoring reports to bring to you today um so uh per your request we are discussing in August um the August monitoring reports based on our calendar we will discuss them in during the study session so there are ample opportunities to ask questions this is the first time um well we're halfway through you know the cycle review and every year um you know in a year so the purpose of today is you know to understand what the El is uh the reporting that you're asking of me to present to ensure that the goals are being met and have a discussion on a couple of things in here that are not in compliance have a discussion about that request that you're having um and secondly to have a discussion is this the way that you want the data is this the actual data that you would like to have so that we can um you know prepare the data as as you need it and want it so we're going to start with el2 this is the emergency superintendent um secession plan we have a PowerPoint presentation the presentation really is calling out those um for for you to follow easier those uh indicators that are in compliance and any indicator that may not be in compliance then that will give me an opportunity to explain why it's not in compliance um and of course your your feedback on the reporting um the first one that I said emergency superintendent succession plan the monitoring report is to ensure that the superintendent has a a secession plan and I certified that this is presented with information that it's accurate with the secession plans I'm sorry with a monitoring reports there is a the policy wording that it's in your document because we didn't put everything up in the PowerPoint the idea was not to have the whole monitor um document there but there need goes the interpretation the interpretation is what I as the superintendent interpret you are requesting of me so it's important for us to be in the same page there because I will be basing my report on the understanding that I wrote um here so I I've interpreter that um no fewer than one other executive staff members familiar with the board and superintendent issues and processes and he's capable of assuming the superintendent responsibilities um to mean that that person will be acting as a temporary Acting Superintendent should there be a need for it in compliance for these uh ones in order to protect the other 14 board and District in the event of a sudden loss of a superintendent of the superintendent the superintendent then will have a plan so that at any time the that individual or team will be acting as a superintendent um I am interpreting executive staff member as member of my cabinet so the members have been selected from my cabinet individuals who report directly to the superintendent and individuals who whom in my opinion have an understanding of the district and the day-to-day operations of the district um the way that I interpret interim basis it's it's not a permanent position if um for any reason the superintendent is incapable of fulfilling the duties this person will act or team will act um while a replacement is found or while um the superintendent is is able to reassume um his or her duties I have um designated two administrators as interim acting superintendents to support each other because of the complexities that we have in our district and uh um current not only legal but also political environment in our district I am designating Ms Sheila Burke a chief academic officer as Acting Superintendent alongside with Mr Salazar who is her Chief legal counselor both are members of my cabinet both members have been part of our cabinet for you know a while of course more Sheila than Joe and um report directly to me so that is the reporting that I have the individuals and if there's any question that you may have or is this what you're expecting from a an interim so I'll listen to her feedback thank you Dr Lydia um board members I'd like to open it up to you for questions and comments um I have a couple but uh reserve commandeering the mic as I usually do okay so I I just wanted to clarify to make sure this is only in case of a physical ailment type of emergency or another type of emergency where we are lacking our superintendent for a certain length of time is there like a time frame on here that you know just um not indefinite but you're out for more than two weeks um I guess that's where I'm going with this is just what is the the time limit and is there like an expiration does that give us time to actually say you know after the emergency uh um leave of the superintendent we have so many days to work on that uh of getting that position filled or is it for when you I mean that part I think is missing um as far as a length of time and and just to clarify this is just an emergency backup plan that we need to have on on hand correct that is correct so um in the policy wording that you wrote in page one of your documents the the document that you have um it says in order to protect the district in the event of a sudden loss of the superintendent services so that is the way that I'm interpreting certain laws uh just the inability of the superintendent to fulfill you know in this case my duties right so certain laws could mean and maybe you know needs to be interpreted there you know a sudden resignation death an emergency that really prevents the superintendent from being um fulfilling that that role so the time frame you know the the way that I understand it and make need to be in here two weeks could be vacation three weeks I mean like oh yeah yeah uh right but but um there is an understanding that well is is not my absence in this case or superintendent's absence of being able or you know absence from the district but inability to fulfill the role um and to your second question yes it is um temporary just immediate somebody that the staff will know they can go in there they're going to be able to guide the day-to-day operations while the board then makes a decision as far as what may be the appropriate next steps of course it's illness or death I mean that is death right never coming back but um if it's illness I guess that uh temporary position will allow you to then have discussions for you to decide what the appropriate Next Step might be um I'll kind of jump in here because one of my first questions was around that um I I took a look at some other districts that follow um policy governance and they specifically call out um in the interpretation of the loss of superintendents to mean a length of time greater than x amount of days and they also included um some wording that I I would like to see in the El um executive limitation I got to stop using acronyms um it says not applicable upon the superintendent's resignation termination or extended absence as identified in the superintendent contract um I I think we need to be very clear with that um for for a couple of reasons I think um the other part that I was missing was when when the board steps in or when that connection happens like I I don't know that it needs to be called out in the policy but maybe it does um I I just um PTSD when we um would go sometimes months on end and we'd hear oh by the way so-and-so has been out for a few months or you know what I mean which I I don't anticipate happening but I just think lesson learned I need to see it documented if that makes sense so what I hear is you're asking me to clarify differently or actually to add because it's not in here what a sudden loss of superintendent services mean uh and uh this would be anything that is not planned unexpected laws that really um prohibits the superintendent from his or her duties um and an amount of time that I would like to see is there any preference of um time frame based on a month or two weeks or that is not planned right because I think that's the difference because even if I wish I could go a whole month you know in a sabbatical vacation or something um see it very hard but um something that is not planned is there well a time frame that you're thinking about if a board will be appropriate yeah I I don't know if it exists somewhere else or it's just been your practice which I I appreciate as a board member because I know you will text us even if you're out for two hours that wasn't planned you'll let us know this is your contact person or this is your point of contact or this is who is in your your place right now while you're gone um but I don't know I guess in my mind I'm trying to work really hard to document these things so that they again extend beyond what our working Norms are um so I don't know um so what I hear adding in my interpretation or in here a sudden loss a way in which the board will be informed in this case probably by legal counsel there's a sudden loss of superintendent for X reason for you to know immediately so mentioning here what the process is to inform so it's not going to be you're going to be informed after a month in their next board meeting you found out that the superintendent has been out for a month but there's a time frame where legal counsel will advise you we consider this is a sudden loss inability of the superintendent to fulfill the duties therefore el2 is going to get in effect some kind of a notification for you to know within the first you know 48 Hours of it is eminent there's a sudden loss and it's going to be longer then you will be informed yes I'm just happy um and you guys feel free to just reasonable to be notified here I go again um I think that leads into my second point because I but I'm thinking is the sudden loss is once the sudden loss is confirmed this is a sudden loss the communication from legal counsel to the board is the 48 hours for that communication yeah which is or no more than I mean I'm thinking it's going to happen I hope that if I die you know like when I die like immediately after night oh by the way she died today we're just kind of confirmed no um I think that you could put language in there um as something to the effective as immediately as possible okay upon knowledge of the sudden loss that way we're not putting it out 24 hours to 48 hours as soon as you find out confirm the sudden loss and immediately the board is informed okay it leaves space for ambiguity right if I'm a superintendent five years down the road and we still have this El I might say wow I kind of you know took it as I told you as soon as I thought I should tell you or you know what I mean I think that just leaves space for um for us to not be informed for a longer period of time than just saying hey two days you know what I mean right no but that's where media as immediate as possible comes into play I mean immediate defined by a court no immediate defined by a court is pretty immediate I mean it's not I think days but how is it defined I guess is my question right because somebody can think immediate was four days because yeah whatever they had on their plates I see where you're coming from but that that's that's the problem when you try to whittle the policy down to to a place where it captures everything the policy will never capture everything and so there has to be some some room for ambiguity um because it is up to interpretation um given the circumstance if you if you Whittle it down to such a finite level that there is no give anywhere then um you might end up you might end up hurting things more than helping out so I guess can we since it is technically an executive limit can we just say um notification will be will not exceed 24 hours or something like that you can do that too sure the superintendent is not the one advising you who if the Supreme if I go crazy and I don't want to let you know into sudden laws means the inability for superintendent to fulfill so the notifications coming from the board legal counsel right not not from because otherwise it would not be a sudden loss it will be just a job abandonment or whatever but when it's determined it's a loss then notification comes from legal board legal counsel if I if I can game out a scenario because I mean what we're talking about sudden losses possible death Health consequence of some sort where the superintendent hasn't passed away but is yeah some kind of a medically incapable of functioning as a superintendent another situation might be where um superintendent is uh in in another country and we have a change of power in this country that doesn't allow her to come back you know that could be considered a sudden loss right so um I guess I guess it just comes down to can the superintendent perform his or her function as a result of a loss and if they can't do that because it's a sudden loss then that's when the it triggers the boards information this this is not an executive limitation where we would be addressing resignation or termination this is only for sudden loss not a lot of services yeah it's something where like she got in an accident and she can't perform for two three months we know that that's coming so it's a sudden loss so we have someone in that position right sorry that is correct yeah and again I think we should consider specifically saying that just because if she's incapacitated for any reason it opens up interpretation for everybody else so I think we should say it's not applicable if it's resignation termination like whatever all these others um but I think it would be helpful to put that um elimination or resignation yeah and and I think again to director zubia's client I think we do need to establish some sort of time frame um because as much as I love Joe and I love Miss Burke um when we're requiring our superintendent to hold a current administrator license here in Colorado I don't want to get to a point where we have somebody that doesn't have that that's serving in that role for an extended amount of time like I think we need some some sort of trigger to say okay this happened now we're at whatever the next point is if that makes sense um so I don't know if you could put that in the El because this is emergency superintendent succession right so this is an immediate thing that has happened and I don't I don't know another executive limitation I don't even know if it is an executive limitation where you're talking about the amount of time that it'll take for the board to to fill the position upon an emergency superintendent succession because that seems to be what you're talking about is yeah where do we leave this emergency succession points and it's going to okay now we've got to move on and we've got to start a hiring process or something like that but I think that I mean I think if we know what the emergency loss what it is it's going to trigger it or not like if we know that she was in a car accident and for the next two or three months she's going to be incapacitated of doing it we would know that right so like in a death we know we're gonna have to find a new one you know something that we know at some point like if she's if we say okay next two or three months she's not going to be able to because she's not and at that two or three month range we find out that she's not going to be able to come back then that'll trigger us to have to go into it because we know that it's going to be a resignation so I think I think it's immediate loss but I think that time frame we don't have to put because we'll know the outcome of that time frame if something happens and she's gone we know it's going to trigger the search for a new one if we know that she was in an accident she's encapitated for x amount of time we know that these are going to be the ones that fill in and at that point of the end of that once they get to the two or three months and we know that they can't come back it'll trigger a new search anyway so we would go off of the finding a new one this is just I think this is more to help us and like if she does get stuck somewhere or she does get in an accident or something or she does pass away we know okay these are the people who are going to fill in while we look for that new search so I just think I think immediate because I like I said if someone something happens we're in an accident we'll know what time frame of well she'll be good in two or three months so we know that we're going to have an emergency until she's back or she can come back and if she can at that three-month run it says I'm not coming back or something then we'll know okay it's time to trigger a new one so we still have these in place and we're going to start searching for someone new and I think that that would cover legally what we were supposed to do as a district that makes sense I think what I'm looking for is where where is it stated that the board has taken this action like right now it's this is our limitation if that makes sense so so what I'm not calling her or your husband and like asking like okay at what point do you get what I'm what I'm trying to say is right when does when does the board say okay thank you Miss Burke or Mr Salazar now this is what we're gonna do like I feel like so and I think so difficult to say you know when you should do you know because it all depends on um what it is and the outcome but what I'm adding here that will allow you to then even make that prerogative based on the situation I will be adding um what the sudden uh the sudden um laws of superintendent services does not include termination or resignation um that does not will not trigger immediate you know move into interim superintendents because then you will take action on that to decide who that person will be in case of termination or resignation in adding um that um you will be notified by legal counsel immediately as immediately as possible no more than 48 hours when 24 hours upon um notification of the sudden loss or upon decided I guess it's a sudden loss and also just to clarify that this is this action is to allow the board to regroup and then decide uh or determine next appropriate steps so so it is it is not it should be one month or two months or six months or whatever it's just enough time for you to regroup as a board to determine next steps so I'll add that to the interpretation so we'll go um by there by then I don't know how that's another executive limitation which is not a forward this isn't about your limitations of superintendent because you can there's an emergency success this now becomes different thing outside of executive limitations for the board to decide in the event that there's an emergency superintendent succession outside of ELP then becomes a an action that the board has to take if you put that in el2 how would they hold a new account to that right I can see that's that's what the el2 is for what is how do you hold these superintended to account for the els for the executive limitations and so that language doesn't fit in because are you going to hold the board the the superintendent to account for what the board is supposed to do so so it seems like it needs to go someplace else I think the language needs to be somewhere but not an executive limitation well yeah because that is my interpretation then so it will not make sense in my interpretation because it's what they want uh would it be appropriate then to have it as a following to the policy word in the policy wording you know after it says that law superintendent will not fail to ensure no fluid than other executive staff members is familiar with the board and superintendent issues um and is capable of assuming superintendent responsibilities on an interim basis should the unexpected need arise adding to this language if it happens the board will then take you know the time to appropriate action something like that because an executive limitation is for me to report on and that is something that they will not report but it's so connected to this one there's no other way to have these other little you know uh policies but if we adhere separate to the wording if this is the case then the the board will use the inner imposition to regroup and make next steps so I don't report on that is part of the wording policy to explain have language that talks about it in the event that there's an emergency superintendo successes what's that for you too and you can't add that to this one right we can we cannot add it what I understand is to my interpretation because then I'm going crazy it's it we can add it to the policy wording as a separate paragraph that you can add something somewhere because it almost will my fear is that regardless of who sits up here on the dice after we're gone the interpretation is going to be very different it will change because the super the new superintendent can have its own and well interpretation like the whole idea of having these is to make sure that it outlives our stands here and that people will understand it I guess when you look at the back part of this there's there is something that says interim basis so that's temporary is there something we could just add there to say you know go to policy whatever if it's you you could do that which triggers your responsibilities and your opponents right yeah right like in the event that's what I say superintendent succession the board shall follow Paul and then you don't need to change anything else you just added to that and that that gives us that next step well it'll give him the interpretation of like the 24 hours so once we do find out and then please see this next policy for us all right that is not administrative policy can change that policy what policy would that be wouldn't it wouldn't it fit like under delegation to the superintendent or one of our our policies under one of your policies what would you think we have their B policies that have that's probably word because right yeah and then we just have to address policy yep so Ramona okay so Ramona do we have a policy one of their policies that will need to be revised and go through the process to add these pieces or that we can actually then name the policy here understanding that they will change or revise it um it would probably be a b policy like I said um that's their their policies as to how they do their job and one of those is how to okay so um by Friday during the updates then we can share what the thinking is um to see if you would consider that for this year then um and as appropriate based on this conversation I'm gonna took the interpretation with the 48 Hours notification Etc which in that case will not be mine but there's a plan for that because if my in my absence or the superintendent's absence I can't be held accountable on that but there will be a process that you can follow and then we'll mention a policy there or the need to create a policy if we don't have one that right okay all right are we ready for um the next one yeah all right el13 staff compensation is um the next policy you have the copy or the policy in front of you um with this one um we have a presentation as well um so next slide next slide please sorry so there are 11 indicators uh presented in this El that you provided me with this document format includes policy wording again what I what what you are asking of me my interpretation and then the data that is reported so the way that we gave this presentation or prepare this presentation out of the 11 Paul indicators there are eight um in which I am compliant and there are three in which I am not compliant so um before I go to the compliance and not compliance I do have in your document what you're requesting of me and then my interpretation is immediately followed so I want to talk a little bit because um the other one didn't make sense to explain the process because it was just different a different policy of the succession but how you're going to find these documents based on your feedback is first is the policy wording which is basically the yield that you give me my interpretation numbered by what I interpret for each one of the indicators in the policy um that you're giving me and then we report the data what I heard and I need confirmation it is very difficult is the data is just reported at once so what we did is to take again the policy um the interpretation and then the data reported for that indicator so that you do not have to you know go back and forth what is this one for did we answer 3B or Etc so that is the flow of the document um there is a break-in page that is called detailed reports so that is when actually my report starts because otherwise some of these policies can get several pages long out of the eight indicators in which I am compliant next slide please you can find um the policy number one or indicator number one superintendent shall not have authority to recommend influence or change his or or her own compensation number two superintendents shall have the authority to offer employment um pending board approval number three at the district shall only issue employment contracts as that are within the fiscal year or less number four the district shall develop and publish a certified schedule that is based on employee education years of services four has a breakdown so 4A goes into compensation the district compensate the district's regular teaching personnel with at least the teachers education and prior experience so um considering teacher preparation and experience for the compensation for being conditioned salary increments upon evidence of the continued professional growth of a teacher which is basically when a teacher acquires a master's then there's going to be a different schedule for that as has been established in the past recognize that within 4C recognize that within the framework of the state statutes employees who do not comply with the requirements of the district and the state may not be granted salary increases or be retained on the staff which basically means that we will be ensuring that every person in Exposition will have the requirements the minimum requirements to hold that position um I'm gonna go with a one-star in compliance first I'm going to go to the non-compliant which are actually in red in your document and then we can have a discussion on those for e is the other indicator in compliance and it says we comply with all requirements of state law number five superintendent will not fail to develop and Implement compensation plans to attract and maintain top quality staff um and those are the ones that are in compliance um those are eight in all uh with the subgroups for or bullets for um number four those are in compliance if you look um when the detailed reports starting then I will start including the evidence or my narrative on how I am certified in Ohio I describe how I was compliant in there um what is not in compliance there are three indicators that are in the current executive limitation the first one that is I am not in compliance is 4D um the El that was approved on February 14th you went into policy governance and approved this as a book 4D says that we are linking compensation with performance um and that means meaning performance of the employee currently I'm not in compliance with that because there's currently no structure in the district that supports how that is how that is done so similar to the other two which are number six and seven the superintendent will not fail to develop or Implement salary schedules and or pay plans for classified Personnel that link compensation with performance again the first one for any employee this number sticks for specifically classified and number seven same expectation but with administrative individuals so I am not in compliance with those three they were approved as the packet you know of Els but the district does not have a structure right now to really determine or to link performance with their salaries or salary increases so um my question to you is well before my question a statement for this time around it will reflect when you consider this El in my report for approval on the first meeting in September it will indicate that out of the 11 I am compliant in eight not in three uh you know the reasons why I'm not complying in three my second question is uh is this something that you as a board um would like to see in the future structured even when you say yes I'm gonna be out of compliance this time around because at the time that this was adopted there has been no um structure to support that I think we knew when we were implementing all this that there were some things that we knew were not quite for us but the board made a decision to Let's adopt it and then we will be tweaking them as they as they go right so it can be three out of compliance with a special note there's no structure right form the public to know why it is not in compliance but my question is um do you um not to be answered right now but for you to consider is the board looking into having a structure in the future that will link salary increases with individuals performance of course I'll be a much greater conversation it's not like sure go ahead and have it and by next month it's there it this will take a year or two uh process because it will be working with uh with labor as well um so and if you say not at the time not yet then my recommendation uh will be for you to as you approve this as it is also start reviewing this one removing that language if that is something that you do not want to see in the near future um I'll I'll start and I would like to open it up for comments and questions um I personally would love to see us take a look at this uh policy and rework it quite a bit um I really do believe that we've got to have some sort of evaluation and um growth plan for lack of a better word I I would like to see us create a culture where we're meeting with individual staff asking what you know do you want to do this for the rest of your life or what positions do you want to get into because what I've experienced um as a parent is seeing a lot of um what we all experience in our jobs you're good at your job let me add five more things to your plate uh we'll talk about pay later or um what you want to do later and then you're in the next year and then play doesn't know so I I think I would like to see us word it in there where we have some sort of evaluation plan um without also adding burden to our our teachers because we all know sb191 they already have an evaluation system and I don't want to have a continuous sit down and evaluate every move you make kind of thing um I have a concern with the way it's worded it sounds very corporate to me to say linked to compensation um maybe that's just because we don't have that plan put together yet but I I don't like that wording at all but I don't for me I don't like these last three regardless because your conversation and what you're looking at depends on Whose perform who's evaluating your performance right if you don't have a good relationship with your boss or your supervisor and you have a bad performance it doesn't mean that you're not doing your job it means that he doesn't you know and that's the hardest part about evaluations right you may have a great evaluation and maybe doing half the work that the other person is but they may have a better relationship with their manager so trying to link compensations or performance is really hard because it really depends on who is doing that plan if you're someone who speaks up a lot you may not have the same relationship as the guy that doesn't say anything and does half the work that you do right so you're linking something that is really a judgmental it's really judged by who's doing it if I like you I may give you a better one than the person that I may not like that much and that's the hardest it's objective to who's doing it and I that's why I have a hard time with the evaluation with the compensation because it you could be doing a great job but someone may not like you and do a bad review for you and then you're the person who's getting written up who's getting in trouble whatever even though you're still developing and I think we've seen that in this District often on teachers when they were trying to get them to leave the district or retire or move out we had a lot of people who gave them very bad reviews for some of our teachers and and made their life really hard even though they stuck with it and still are they're still hearing those people that were doing that are no longer so I I think it's hard if we don't do something like um create some type of system right then that becomes an issue I think that they're we don't have to recreate the will there are districts everywhere who have performance plans who have evaluation systems and to your point that's why we have them so that that's not the issue where it's solely on just one person going in and observing and having a relationship with a staff member there are many models and the best ones are like up high and then you have different pieces that tell you how effective overall you are not only by observations and you know coaching conversations and things like that but multiple things and I think that's what that's what boards that's what superintendents and everyone decides I think by not having something like this then we we're just complacent in a system that's not serving students well and also is not supporting teachers and administrators to their full potential so that they can then get um into other positions that they want to go into right but I think that if we if we don't have this type of a system how are we going to know that that teacher wants to be a coach and then she wants to be an assistant principal and then move up or how do we know that the students in this teacher's classroom are getting what they need and is evidenced by X right so I I think that it would be a good idea to look into some type of evaluation process so we did that there's those words yeah we did that happen in business district and what they did is they used it as a weapon to get rid of people who were doing their job because they evaluated them and said they didn't right so you have a teacher who takes a student a third grade class as the lowest but the but it wasn't just one piece right but they still had the whole thing and they still got rid of the teacher even though she took the lowest class made it the highest you terminated or gave her the biggest bonus that you can give them for the test scores but you still got rid of her in the district but like I said I think that's why it's like in this District it's it's kind of hard because we had something like that and the teachers that were performing were getting picked on the teachers that weren't performing were not were still staying so I think I think that's the hard part is you're kind of I think we have to earn that trust back and I agree that I think there is something that we have to do we do evaluations we know what they're doing but it's still going to be judgmental until it's still a judgmental State on that person who's doing the evaluations whether it's a coach because if I'm your principal and guess what I don't like you and the coach said you're doing a graduate are you sure you should go look at them again and that's like I said that's the problem like it is always going to be correct okay that's that's the other 99 I think that by saying there's no evaluation so we're doing harm yeah but I said we're I would take an evaluation but I think we have to structure it right I just don't like the way that this word because you're putting your evaluation that is very judgmental on someone's pay or performance like it and that's that's where I have an issue with it right not evaluation as in I'm going to come in and observe and hear you go right right I think evaluation for the purposes here are the whole picture can I say that I think we're also missing the fact that you're talking just the classroom but then you have everybody else out there and you have all the other folks that you have a lot of them that are doing a lot above and beyond and aren't getting compensated and so it demoralizes the people who are working more and aren't getting anything in return because it's almost like um in the past that mindset that people had about our kids if they do the minimum then they're okay as long as they do the minimum and what we want is to if we expect more of our kids we should have that expectation of everybody and in order to do that you have to have things in place but they have to be the appropriate ones you can't just have a regular you know um not in this place anyways a regular evaluation of some a tool you have to have a tool that's developed with the culture of what we want to get to in mind um once again keeping that student-centered and student focused mindset what we're doing for them and I think it would work their art like genesis there's many tools out there that are exceptional tools that you know it doesn't hurt to try and come up with one that is going to meet the needs of atoms 14 but I think we have to have something because people deserve to be compensated for the work they do and you know when when you do it's almost like they say when everybody gets the medal then what makes the athlete that was working harder work harder if he's just going to get a medal like everybody else right I mean it's that mindset of we we want to improve and you're right that ladder to progression of what people want to do beyond what they're doing now do we have anything in place that says after so many years this is what you're doing and we talk about growing our own and empowering our staff to go to that next stage what does that look like and is there a way to blend it with what we're doing here I don't know but I think that it's an opportunity for people to grow in their jobs to that next level of whatever it is they want to do and we're not going to know that unless you have those conversations know it's it's compensated so I think it's it feels harsh but I think it's good that we say we're non-compliant here but I also think it deserves a footnote to say the board will is investigating this policy and we want to have a performance and growth plan in place for all classified certified all the different groups um and we'll revisit it next year but I personally appreciate the non-complaint even though it feels harsh because it keeps the board aware like okay these are the areas that we're we're not meeting correct yeah and even if it's um you know it could be uh non-compliant with a note and then um I will add that note in there of why it's not compliant it's not negligence on the superintendent's or staff part it is there's no structure to put this in place period right um and um what I hear in the conversations it's two different pieces right because a I have been in districts in which we we have a performance pay right and not only in the form of a bonus or but actually you know your salary is based on you know your performance from the year before very structured it's not only yes there are multiple pieces or indicators to determine where a person is not only on the subjective view even when the person feels they subject to give you a very clear process to bring other individuals or administrators um it's a it's a whole structure to ensuring to ensure not only that it is fair but also understanding that it's an evaluation and it will be subjective to a certain degree uh but also includes evidence based [Music] indicators when it's a student is you know student data now not everything is on student data we actually have made up a a made a purpose to clearly explain how these accountability system hurts students in communities like ours but then what those pieces of evidence on students performance or growth or acts will be is determined by by the groups right so it does take you know a year two years to even come to this point we are talking here there are three different indicators and awareness the first one does not say it's for certified employees meaning mostly teachers the other one is specific to classified into administrators so those are three indicators on the same concept for each one of the groups my um my recommendation is if if you want to in the future look at this because um with what we have in in hand for sure this is not something that I will say we're gonna Embark in this process this year and by the end of the year you're going to have something I I'm realistic with all the other um things that we have but if this is something that you eventually want to go um it can be faced in it doesn't have to be every employee at the same time it can start with administrators and then go to the you know any other group because one group can help us also you know see things that we may need to tweak for the next I do have a question because um we paid for that and I don't know Maria you'll probably remember we we had a pilot of a evaluation um going um so I hate to see us take a step back um I also hate to throw just another thing on everybody's plate but I do think we need to look at what's been done so we're not once again starting from scratch and starting the whole process all over again um but we need to identify like which are our priority areas so to me teachers already get evaluated under um the annual copms and I think it's three times a year that they get evaluated um where where my focus what I would like to see which is where the pilot program was going I thought was administration because we have to um approve them every year and we have no idea if they're great or we're just rubber stamping something so to me I I would like to see that pilot program re-examine reinvigorated and and prioritize so that we um have something for next year because again my my four-year term is up and I've said every year for four years I will not approve this list anymore and and I I can't in good conscience do that anymore I have to agree and I remember um should be here somewhere because I know they presented to us so I'm sure you can find a video when they were presenting on what that looked like and so it was a good start I just don't know what happened to it and they did start with evaluations for administrators and the presentation that was done to us was very thorough so and we did pay for it so it's out there somewhere I know we paid for a lot of things that we haven't seen on gotten but I know that it's there yeah okay we don't have to invest more money yes Madam president as I take notes here um something that Dr lohia raised as an issue with respect to compensation with performance she's she's right because this board filed documents uh affidavits and what have you um indicating to the state board that the process by which we are evaluated as a district is discriminatory and racism and so oftentimes the performance is based off of a discriminatory and racist system so did we fall on any language on how that would play into the executive limitation for me I think it's it's a little difficult because the educator Effectiveness keeps changing um and to me that's where that's where it's absolutely biased and it continues to perpetuate these systemic issues that we we face um I think now as a district we can choose between 30 and 50 of students performance to count towards that Effectiveness I'm not sure I think I think for me it would it would be helpful to see that detail like educators are over evaluated over scrutinized and it is absolutely biased so if we have a way to work within the limitations that we have um are you giving any leeway I guess what I'm asking is are you giving any leeway for superintendent to factor in a racist system that leads to ratings on performance would you want something like that for the superintendent I know it's really hard to capture but that's the problem with the system right I think that that's why for me as we go down this road I would love to see us look at something that works and is built for this District so something like smart goals or something that we decide what we're going to get measured against because we don't get to decide that our students don't get to decide that so I I think we have an opportunity to to make it yeah to make it Equitable for them but I said that I think the example of what we'd like the treatment we would like as a district as a whole to be that internally we should be walking the same topic yeah I I did have a couple of questions too do you have a different question um in the document there was some that was in red under um under policy wording oh no it's under interpretation number six um so I was wondering no it's under policy wording where where the both of them came in I added the red because I didn't want to miss um or clearly or eat for you for your easy access uh I'm talking about the three indicators uh in which it's it's looking that it's not compliant but that's why it's not compliant no no no no okay that I just highlighted to say out of the 11 three are not in compliance and these are the three so for easy access for this discussion of course the final will be all in red there has no there has not been any changes on the EO uh in the my interpretation it's because I added why what I interpret from those because this is an indicator that I need to respond to so I put it in red as well because they are they are connected um thank you um I'm saying 11 and I don't uh four years because four has um four additional components yeah ABCD yeah seven but four is divided enough you know amongst a few so subcategories so each one of them represent an indicator by itself but connected to number four so so maybe yeah four um maybe indicators may not be well no because number four doesn't have anything um yeah yeah so number four is just the title of the next five so it's really six plus the five four yeah yeah for indicators in which I need to report nonetheless right uh I mean 11 yeah we we do have some questions about interpretations um the one that I have and then I'll hand it over to director um is under interpretation number six um I have some questions around the phrase meet Allstate licensure requirements um I have noticed and I think that we really need to specifically call out how we work with the Colorado Department of Education um to obtain necessary interim certifications when needed um I have a Bicester I'll say because I worked for that department for so long but I I've seen how other districts filled positions with temporary emergency licenses all these things so I I think we need to call that out in in this interpretation just to make sure that's being used considered yes um yeah um and that is exactly what happened so I can add that language whether it's the certification itself or a in permit from the Department of State to hold certain positions um you will probably recall when sometimes we're putting individuals on the list for um for the personal actions and you say this person doesn't have a certification no but there's a permit or something that is not showing in there so that is why not everybody on the list will have the actual certification posted on the website because it's in the process and what HR does is to confirm that person can start even with a permanent or I mean with a temporary while X happens and that would be the case in those cases there's a very clear um point on the individual's contract that failure to meet X in a certain amount of time then we'll prevent them from keeping that that position right but I can add it to the interpretation to say all those things are considered sometimes we find the cases where an individual can no longer have a a temporary because they have reached the maximum number of years for temporary um in the event that they have to have some credits and they can have a position for two years or one or three depending on the position and if they meet reach that maximum and they still do not bring the credits or whatever it is that they needed to do then they can they're no longer eligible um so we're already doing that and I will add that in there so it's not black and white like that I was thinking about already kind of discuss still in compensation with performance and I think that your interpretation might change because of the conversation that we had what I'm just thinking about um through the process of creating some type of compensate compensation and performance system the interpretation for number six could possibly be revised because I think you'll see through the process that like there's a process you have to follow before you can you should freeze uh classified employees compensation for example right but I'm just thinking like kind of just plaguing it so the interpretation of linking and compensation with performance and not just going straight to freezing somebody's compensation if they don't meet the minimum performance expectations usually I feel like when there is some type of a value-tip system that there's a process then that says you get on a performance plan you get on this you get on this and do that I I just don't see it here and so I'm just wondering like if it was because we were not in compliance and then we put that in there or if it's or if you're going to revise that later know now that we're kind of asking for oh let's have some type of a system right um that's a great question because what I'm thinking when um we're developing the um you know my interpretation and Consulting with a team you know my interpreting this correctly um in the absence or because there's an absence of the um structure it's very difficult to me to say I'm not going to be freezing it because that structure should say when it's appropriate to freeze in what is the process to freeze it right so in the absence of that it's really um I did not want to put on you know my thinking on what that process should be because really this is not my process it would be a collective process of the team said that's why it's left um broad but it's it's certainly the process should not um leave it open to you know uh wants or desires of individual people I'm gonna freeze yours but not yours for X reason the process should call that out very clearly but in the absence of it then I cannot be very specific here yeah now once it is developed or if the board decides to go that way then the interpretation will change because it will be based on what the process calls for clarification will this be something that you're doing not something that I am doing unless um you say we wanna go into the process or start the process to develop a performance structure that is linked to salary increases of individuals well the freezing will be part of that structure because we will not have a freeze instructor you know without a system right the only time that salaries are are Frozen um and we have you know um not too many but a few in here well I don't know there's some cases in which a an individual for example if I have this position and I'm asking or my supervisor is asking me now you're going to have this other position without um the one in there will be some conditions in which the seller will be frozen for a certain amount of time because it was a move an involuntary move for lack of a better term not necessarily performance but maybe need um a freeze um when we did in the in the spring the equity audit at the beginning there were 19 individuals because we thought we're going to stay at 19 then after May 18th and understanding them budget issues in deficit that we're having those first individual originally we thought we were able to freeze their salaries for a year while they you know for them to adopt the new position in the new salary that to be in effect a year down the road so in those cases we offer that after we understood from our CFO that there were many more issues that we had not uncovered we're not in the position to doing that so um freezing salaries is really not something that there's a structure really to free salaries based on company performance if there's a performance um compensation packet then it should include the freezing of the foundries um my other questions are related to the report um under the first under number one we talk about the superintendent contracts yes and I what I didn't see in there is where it's reported to the board on an annual basis and maybe that's covered in a different area like the superintendent evaluation or something like that but I I just want to make sure we're being very transparent and we at some point say okay the evaluation was done based on on evaluation we're going to give the superintendent XYZ um I just didn't see that in there so um I don't know if that's going to be added or if that's in another area of policy it's not really a limit but it's part of the contract not necessarily policy because I talked about like going to legal and HR but there was no mention of the board in that area right so I think when we talked about the boarding legal the certification that comes to you is that the superintendent will not coerce or my interpretation is I'm not going to say okay you give me this and I'll give you right I am not involved of uh what my increase would be based on what the contract says and the cola or whatever it is um it is a by cabinet will um specifically finance and HR with the guidance of the board's legal counsel in what we added in there and I wanted to add in there is that the the boards Council was going to be involved in certifying yes the process was followed so um I don't know anything about it and they decide in the board confirms the process was not followed he can certified or she can certified there was no coercion there was no anything to that type and the language of the contract was followed your legal counsel is the one that represents you in any contract negotiation or should represent you in any contract negotiation with a superintendent although legal counsel supports the district when he's anything dealing with board superintendent relations that District legal council because your legal counsel and the superintendent will need to secure another Council so legal counsel for the board will certify to you if the process was followed as far as indicating where the salaries I so maybe even just adding that like it it ends at the annual change process is documented and copies are stored in human resources and finance and filed with the board legal counsel so maybe just to add like a comma um illegal who reports or copies the the board on the filing some something maybe they're just after this period in the next sentence yeah the board of legal council yes yes and that's something that we added not only to protect the superintendent um from future accusations you were coercing people to give yourself your salary but also to protect uh finance and um in HR because they work for for me they're part of my staff Council does not work for me they work for you so that is when we inserted that to add a protection to the board so you're informed and secure that your council is in the middle of it um my second question is round number two of the report um it refers to offers for employee um basically on employment offers um I would like to see it to be more specific and I'm sure it's in our HR policy I hope it is in our hiring policy but um something more specific to say all employment officers are contingent upon successful background check an official HR offer and approval by the board I just um having lived through many um Personnel issues situation that would be yeah I think it would be helpful to call that out in the annual report that we received president yes we can add that actually we had that very same language contingent to um uh to background check to references Etc um and approved by the board so every con every offer for a job has that the reason why that is not done before the offer is made because uh many times the employee Waits until there's an offer to know exactly what the compensation will be to then go and resign or let their supervisor know so it's difficult but it does have that language so we can just copy paste the language uh maybe something around and every offer you know shall have the following statements and then we can copy it in there because that's something that we do so um my other question was around number four of the reports um it it's the interpretation part where you talk about um interpreting education to mean Advanced conferred degrees of Bachelor master and Doctorate Degrees from accredited colleges and universities um I just want to make sure we're also considering certifications professional development endorsements there there are so many ways that um certified employees can get credentials um and I just don't want to pigeonhole them to just being an accredited institution if that makes sense what was the second one you said certifications something uh professional development there are some professional professional developments that lead to a certification or um I'm thinking like as we get to that discussion around um Equity diversity and inclusion things like that like I just don't want it just to be pigeonholed too um colleges and universities I understand what you're saying um that will my recommendations that will require some research on the impact of certain PD in certain credit hours or whatever on not only the performance but also growth of students there has been a lot of research around this very same piece in the last probably 20 years of the impact of even having sometimes a master's or a doctorate degree that is not related to the field is number one so not any I mean I can go crazy going into arts and crafts you know soap making um you know degrees uh that doesn't really does not really impact that so um and this is why I'm adding in my interpretation in a related field exactly to have this conversation so I'm glad you you are pointed it out um currently we have a structure that has been negotiated with labor that a masters will indicate a different salary or base salary in a doctorate even a different one um is not clear whether it needs to be related to their field so I can have a Doctrine soap making and you know be teaching something is not impacted right so this would be one um that is going to be closely related to the performance right in the increases in salaries because if the district goes or decides to go in it and at any level of the employee into linking for performance um really the the added degrees that the person will have will not impact that salary because he's based on performance there could be an area in the pie that if you have a doctorate that will add a thousand bucks whatever it is but it will not be necessarily that I do all this PD you know I I sign up I get my Badges and now I'm going to get this much more in in salary um as it is right now I will not necessarily recommend um for us to go there unless there's a a thorough research on what truly impacts positively impact student growth as far as degrees and um in whatever additional degrees or whatever you know needs to be related to their subject area based on Research actually uh many many um Studies have shown that Masters and even doctors sometimes in reading or social studies or Sciences will not impact or will not mean students are growing at a faster rate or better um unless that degree is in mathematics and the individual teaches mathematics so I would think what she's talking about too would be with our academies now that we're designing if you have like information technology like I would say someone who went to school for information technology but then someone who actually worked in the field and has like a ccmp or sccna is a lot more qualified than the person that went to school for information technology because they're in the field and they actually took the test that cost money to get those certifications and those certifications have to be done all the time and it is expensive and it is long and I think they would be able to teach someone in programming our kids better than someone who just read about it if they have the experience so sometimes I think right there you know because to get a CCNA or to get your ccmp you you don't even need a degree if you can take the test and pass it and you're in the field you can take those I mean at some point you those some of those guys would get degrees but in some of the I'm thinking for our high school students especially for the fields that we're going to do engineering you know you guys are going to have most of your engineering guys are going to have degrees right if you take someone off the street they have to if they're an architect in the in the state of Colorado you have to pass seven tests that are fifteen hundred dollars a test your ctna ctmp here 500 and they're only good for three years so I think if they're able to keep those up some of those are more they're more helpful for our students to learn than you know and and be able to to figure that you know because you're going to have a lot of certifications especially in Information Technology because I have a lot of variations it is not necessarily from a degree that's what you were talking about I completely right right the other way I did not understand um that I understand because actually we do that and we look at their certifications without four CT specifically I guess I went from K-12 regular um teaching right so I understand that so and especially I think there's an imagine teacher thing that's happening now and I think it goes on effect next year but yeah thank you so as long as it remains related to the field for what they're teaching it is not limited to a credit colleges or universities but appropriate certifications or um or what is the other towards Advanced degree resource certification yeah okay that makes sense um I only have two more and then I'll be quiet uh the last one is uh under the report under number five um the compensation study I love that we do this I didn't know that it was done annually um my questions were does it cover all positions because I I attended a couple of classified Union meetings and they were quite a few positions that they were like oh we're hearing they're going to be studied next year or the year after so I just I want to make sure we're prioritizing those that have not been done if if they have not all been done yes Madam president um so we do have a process and I'm going to ask Nathan to speak a little bit to this this process of the market where the market is and and comparing our salaries that is done but it is through negotiations so it is the union or the classified or certified not so much certified because well I guess certified as well we're doing it but classified is different and it is based on the negotiation so there are sections that they have agreed with their members or in our negotiations to actually Stick it to a rotation so it's not every opposition every year but there's a cycle to it which I I think it's smart because there's no Manpower for us to do everything on a daily I mean on a yearly basis for everybody but Nathan is there anything you can expect so this year yes ma'am um Madam President Ford thank you so the the survey looks at all classified positions and what we did this year and we have an mou in the um the Colorado classified agreement is that we looked at anybody who fell below the midpoint in the survey so if Carpenters made an average of 15 an hour across and I'm just making a number up across all school districts and ours were making 16 we were good the fires were making 14 then that was one that we specifically looked at bringing up and I think you'll remember anybody who made less than the average we brought to you and said we've moved them on the compensation table to make them even with surrounding surrounding districts or we changed how we compensated them to make sure that we met minimum that we met average for the area and we looked at um all but two positions I believe were included in that survey and the two positions that were not looked at are positions that we have underclassified in our district that other districts oftentimes will consider as a professional or an administrative and one was our I call them hot shot drivers but they're not hot shot drivers utility drivers which were one of the only districts that have that so they were unable to do a comparison to US to other districts but other than that we looked at every classified position this year and anybody who is below the average point was looked at increasing their salaries yes ma'am um that brings up another question is the scope of the study so you said they look at other districts but we do not look at um I'm trying to think like in a doc meeting I think I heard um we were struggling in our nutrition services area because Walmart and targets Bakery increased their salary and so we were losing people to their do we look at comparable businesses as well yes ma'am they look at the entire Front Range okay great thank you please both the market and District um study yes ma'am I have one final question um related to that I know that you mentioned the the unions sorry I'm still shorts um the unions that my understanding is not every employee is a member of the Union correct so does that mean that whatever you do for Union employees you're still doing across the board for everybody else regardless correct any other questions around this this one it's gotten through two thank you Dr Lydia [Laughter] all right the third one um el15 budgeting um this one is very simple as you can see it does not have much on it because we this is one that we looked at it was down for May or maybe June last year we brought it to you because the information that was needed to complete this one was not available um and the first indication list can we bring it to uh in August um however the information is still not here so after our CFO did a a deeper dive into you know the timelines in which we would be getting the reports then we we have a recommendation to actually move it to later in the calendar so I'm going to allow him to explain um the rationale our recommendations to bring it to the December um January so that two things happened the audit is is totally completed and um the amendment of the budget you have seen the amendment of the budget that you would usually see by January so um if there's anything that you would like to I guess um so we're asking for you to consider uh moving this on the calendar from August because we do not have the data to January for those two reasons um I'll open it up to board members I think I had a couple of changes that I would like to see in this um the first is um the audit report we used to get we used to have an annual meeting with the auditor and again I think it's to protect our CFO and our fiduciary responsibilities as a board because in those we would learn about um you know any issues that they identified or I just feel like um that's missing and in the CL um if it doesn't come to the board I think at the very least I would love it if our Treasurer and maybe another board member in conjunction with the DAC finance committee or something we I just think we need that additional checks and balances um and then my other question was around the kafir um there was a part in the monitoring reports that talked about when I was going down when everything is submitted to like the state auditor office and CDE um I again think that anything that's submitted on behalf of the district should be presented to the board um before it's submitted so I just wanted to suggest that we have that wording added but those are my only two I I think um if anybody else has questions or comments around yeah I know you guys do but you're sure and and I think I'm totally good waiting until the information happens because that's when we address budgets um I think I'll have more for you on the next deal about the financial Administration but budget I know it's pretty static once we have it set we approve it and then we have in January we will make the adjustments and then the end of the year for the next year Madam president I would recommend to those two because we can make it happen um my recommendation would be then for you to consider bringing this El to the next meeting to have the first and second reading adding those two pieces so it's not like we in the one before is not part of my interpretation that everything will be provided to you before but it's actually something that you are specifically putting in the El so that will be then included for in the reporting for January um if if you you know out those two pieces during the during the fall it's okay so those will be included but yeah so that will be number 19 and number 20.

foreign good evening and welcome to tonight's regular board meeting it's Tuesday August 22nd 2023 at 6 PM we welcome all of you who are here or joining us online or watch recorded um we would like to begin by calling this meeting to order and then we will have a moment of silence which will then follow with the Pledge of Allegiance led by Jill Humphries if you will all stand with me for the moment of silence [Music] if you'll join me for the pledge I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you [Music] thank you 1.04 roll call Mrs Wilson could you please call roll Mr Chad Thompson here Miss Laurie wood here Miss Sheila eugetti here miss Jill Humphries here Miss Rhonda page Madam president all board members are present you have a quorum thank you very much that will take us to item 2.01 approval of agenda board members is there a motion I move that we approve the agendas as presented thank you Miss Humphries it's been moved as our second second thank you Mr Thompson it's been moved and seconded that we approve the agenda all those in favor please vote by saying aye aye and any opposed with me thank you that past five zero we will now go to our superintendent's Report with Dr McCord thank you madam president governing board members good evening and thank you for joining us tonight we are already Midway through the first quarter and of this we are already Midway through the first quarter and I couldn't be more proud of our students teachers support staff and administrators everyone is working towards the same common goal and that is improving the education of all of our students on Wednesday August 10th we held our very first school connect Cafe this is designed to help bring schools businesses faith-based organizations and City and town leaders together for the betterment of our children we had five schools at this first Cafe Mesquite High Mesquite Junior High Gilbert L Playa del Rey and Harris Elementary it was extraordinary it was an extraordinary event and everyone walked away with the plan for Partnerships that will benefit our students and our community in the future and on Saturday August 12th I was fortunate enough to attend a back to school shopping experience for some students from Oak Tree and Islands Elementary at Kohl's on valvest in williamsfield this event is sponsored by and coordinated by the Gilbert Fire Department each student received 150 gift card and they had the opportunity to shop with a firefighter I'm very thankful for the Gilbert Fire Department and their efforts to support the children and families of our community Mrs wood that concludes my report for this evening thank you thank you Dr McCord we appreciate that that will take us to um agenda item 4.01 request to speak to the governing board if we could please have the admonition read to point H or to the governing board pursuant to ARS 38-431.02.h the board may make an open call to the public during a public meeting subject to the reasonable time place and manner restrictions to allow individuals to address the public body on any issue within the jurisdiction of the public body at the conclusion of an open call to the public individual board members May respond to criticism made by those who have addressed the board may ask staff to review a matter or may ask that a matter be put on a future agenda however members of the board shall not discuss or take legal action on matters raised during an open call to the public unless the matters are properly noticed for discussion and legal action during an open call the board requests that speakers refrain from voicing complaints against School Personnel or any person connected with the district as it may impact due process rights policies k e k e b and k-e-d are provided by the board for disposition of legitimate complaints including those involving individuals forms required for the use of these policies can be obtained from the Gilbert Public Schools website thank you we have one request to address the governing board tonight Mr Richard young if you'll come up and then we have a three-minute time limit that will begin thank you I chose this is my subject the school bond and also uh social emotional learning which is a very expensive program purchased from a somewhat left-leaning non-profit in the Seattle area and I don't think it is at all a good idea it's far too expensive and it is destructive if you look at their web page it all looks wonderful but if you dig a Little Deeper it doesn't look so very good and I can find some material directly from their web page which you apparently have adopted uh it's second step social emotional learning it is fundamental to achieving social justice we are dedicated to advancing diversity equity and inclusion we're dedicated to becoming an anti-racist organization we are dedicated to discussions to validate student experiences of Oppression we're dedicated to encourage youth to use their voices for social justice this actually reads more like a preface to an instruction book for antifa than for public schools and yet here it is it's apparently a part of your program missing from these goals or science math history actual teaching it takes from skilled trained teachers doing what they're trained to do and puts them off on this track of being emotional development people character building which is a trespass by the way character building is not the responsibility of this District it is the responsibility of parents grandparents Friends Church Temple synagogue it is not your trespassing into a territory where you do not belong and unfortunately our students are learning that they're going to be oppressors or among the oppressed diversity equity and inclusion I had the privilege many years ago driving from Greece to Austria through Yugoslavia which is wholly dedicated at that time to diversity equity and inclusion I can't go back and visit it because there is no Yugoslavia anymore it was torn apart internally partly because of policies similar to this what has happened at the United States for several years of SEL woke indoctrination in our schools well here's an idea it's a picture that I can show it's a young American student at a rally somewhere and mind you born in America think of it there are about eight billion people in the United States in the world half of whom would love to have the Privileges that she has and what does she hold up a death to America sign if we don't stop with this social emotional learning indoctrination this girl is going to achieve thank you for your participation and that will conclude our request to speak to the governing board tonight [Music] we will now move to our reports beginning with 5.01 FY 2024 monthly financial report for month ended July 31st 2023 Dr McCord thank you madam president government board members I'll turn it over to our associate superintendent MS betz good evening governing board members president wood Dr McCord very happy to present to you our first month activity associated with the new fiscal year as you know we are also completing the prior fiscal year at this time and the information that we're providing you is very very um early I guess so to speak as we've only had about a week and a half of activity associated with July the July part of the school year um so the report is very short District operating funds Federal grant funds and state Grant funds so first always we start with maintenance and operations you can see the adopted budget there the year-to-date expended encumbered and an available balance of about 14.3 million dollars know that we have gone we have achieved our um our deadline for the 10-day drop and our schools have accomplished those drops so we are anticipating that we may have a total average daily membership loss of about 600 students we had budgeted for a loss of 400 I wanted to make sure that you all knew that as early as possible that may result in us having to do an a budget revision by the 15th of December changing that adapted budget however as you know at the end of fiscal year 2023 we're closing out encumbrances purchase orders that were not fully spent we often encumber blanket purchase orders and in the past we have unencumbered between three and five million dollars during the summer which could result in our budget balance carry forward increasing High uh to be more than expected so those two things together may not require us to have to do a budget Revision in December but we'll keep you apprised of that in addition we have some preliminary information regarding the minimum wage increase due to inflation and right now we believe that the inflationary increase will be required to be about 3.2 percent the dollar per hour wage increase that we provided are all of our hourly staff which resulted in our beginning wages going up by 50 by 50 cents per hour has resulted as has resulted in us achieving the required minimum wage so we will not have to increase in January and if you remember there was also a budget set aside of about a half a million dollars due to that so again potential million dollar loss due to student loss but a gain of a half a million dollars because minimum wage did that increase as much as expected along with all of our efforts to maximize budget balance carry forward again we'll just keep you a prize as we go through the next few months um also wanted to point out the Medicaid reimbursement line here under the operating funds remember that we decided to make a contribution of about two million dollars towards our pay increases going into 2024 coming out of the Medicaid reimbursement and you can see the year-to-date expended encumbered of just under two million dollars and then finally we had normally or in the past the past few years had included school plans up in the operating non-capital section of this grid we had made a commitment to all of you that the school plant monies this is the the fund in which we deposited the proceeds from the sale of of Neely as well as proceeds from other auctions and other means in which we're selling um equipment and capital items so because of all that and the commitment that we made to only use School plan for cut Capital we thought it was more important to put it in the capital section of this grid so that will it will stay there now so before I move on are there any questions regarding any of that you would miss you Jenny go ahead question um could you explain the insurance proceeds and litigation recovery please um yes and generally speaking if we had a reimbursement due to some insurance claim we are obligated to put those dollars into that fund um you can see there's not very much activity in there but there has been in the past however I don't know all of the details surrounding that and I will make sure that I include that in the board brief this week so that there's a greater understanding of the activity within that fund thank you Mr Thompson so this isn't a question about the finances but about the student loss and maybe this is uh better suited for Dr McCord do we send out any kind of survey so that we can track why surveyed to parents so we can track why students leave or a reason for leaving I mean I realize a number of them are just we moved or you know something else but we will seek out that by school's will in the district level and then they'll give us feedback related to that but it's like you said many times it's they move somewhere else went to a different school went to a different state different part of our state and sometimes we just don't know there's no feedback so but what we do is we will call them and if they haven't showed up for the first 10 days we'll call them within that time if we don't know where they're at and sometimes what will happen is people will move or transfer schools and forget to tell the school that they're leaving and so we track them down that way thank you you bet okay great thank you the Federal grant funds this is just a reminder of all of the cares act funds that are totally spent and are going away so note the ARP idea the uh sr1 100th day in person Education Plus up as well as the arpa support all of those have been fully spent note in particular the Arizona on track summer camp monies where there's a hundred and twenty thousand dollars about available we have um made a request to find out whether we could apply those funds to another summer school session or intercession is our understanding to date that we probably will not be allowed to spend that and that money will go back to the State of Arizona at that point in time if you remember that Arizona on track summer camp was a cares act fund that was processed through the governor's office and so for the next presentation of the monthly report you will see all of those funds gone this is kind of an FYI okay and then finally State Grant funds wanted to point out instructional Improvement monies so our adopted budget was very conservative at 1.3 million dollars we had seen somewhere between two and a half and three million dollars of revenues annually two years ago we only received 1.2 million but we received a late payment in July of about six hundred thousand dollars so that was reflected in the 2023 school year um arguably it should have been reflected in the 2022 school year so we were wondering whether we would receive that same payment that late payment in 2023 and yes we've just received it we received it Monday and So based upon that our carryover amount out of instructional Improvement going into the 2024 school year will be increased by probably over a million dollars great news for our academic programs giving us opportunities for professional development and as you know we're contemplating going out for an adoption of math adoption this year so so we may make a decision to hold some of those monies aside allowing us to implement the the new adaption going into the 25 school year so this adapted budget will definitely be increased you will see that the year-to-date expended encumbered over time until we revise the budget may show a negative available balance but that's because we definitely have additional Revenue so I wanted to make sure that was clear to all of you and then based upon all of that that is all we have to share today unless they're on the other I could you go back to the instructional Improvement and just remind us where what what is that tied to how is that how's that amount determined so generally speaking it's totally based upon revenues received and when the State of Arizona allowed the gaming industry to come into Arizona on all of our Native American reservations throughout the state at that point in time one of the commitments made was to provide a portion of those revenues back to uh back to school districts and charter schools in the state of Arizona okay so it's coming from those profits thank you for refreshing my memory on that are there any further questions board members Mrs page or miss you jetty do you have questions no I don't think I just have a comment yes I mean um I really appreciate how carefully we're managing our budget because since we are in a current year financing the fact that we have fewer students and anticipated um without a carefully managed budget that could be a problem that because it's so carefully managed I appreciate that we don't have to look forward to budget cuts surrounding having fewer students than we anticipated so I managing very conservatively I really appreciate it because it is important and I guess just to follow up with that can we continue to discuss and we'll continue to discuss the enrollment and what we're doing in and our reasons and going after it and that kind of a thing we don't take it lightly no no something we look at every single day so um this was when you delve into reasons why their student loss remember we projected pretty much every year for 400 student loss and we haven't made it to 400 up until this time and so we've been outperforming our projection every year but if you look at certain things that are factors related to that the birth rate has steadily gone down over years as well as the housing market it's really difficult for um people with young children to move into our area just because of the prices of houses and so a lot of those things factor in I have had conversations with my peers here in the East Valley as well so we we have others have shared that they have seen greater than expected losses in students throughout the East Valley so we are all of us as my peers are looking at all the reasons why as well to add to the discussion as we move into the new year thank you very much all right I don't see any further questions so we we thank you mispets for that that will take us to 5.02 teaching and learning academic Spotlight Dr McCord thank you madam president governing board members tonight we'll begin the first night of a regular report that will be on our agenda and that is the teaching and learning academic Spotlight so I'll turn it over to our assistant superintendent teaching learning Mr Jared Ryan thank you Dr McCord Madam president governing board excited to be here this evening we've talked about this for quite some time the fact that multiple things come your way throughout a year you give us approval you give us feedback you talk to us about goals and and the initiatives that we have out there and we're excited to bring tonight the beginning of a monthly report focusing on some of those initiatives and some of the programs that we're rolling out and how they're benefiting students so this evening we have Dr Cox and we have Monique de Juarez that are with us to share information related to grad tracker and grad tracker is a program that we use is a a function within each of our campuses that they're going to share with us tonight to make sure all of our seniors walk across that stage prepared for whatever it is they choose to do in life so here there all right good evening Madam president governing board members of the community and Dr McCord we are very excited at the opportunity to just get to celebrate one of the fun things that we get to do behind the scenes and uh when some of these topics were first shared uh our counseling team and admin teams were really excited to be able to share this and we're hoping that this can help get the word out to our families and our parents that have high school students so uh really it all is surrounding our graduation tracker and we want to start with a little bit of our the history that led us to creating a new tool so all of our high school students obviously have to stay on track and have to plan for success to be able to complete their High School graduation requirements and historically in Gilbert Public Schools the way that that was done is there was a tool that somebody years ago had created known as a credit check which was simply taking what the state requires what our district requires creating a little template on a document and was able to embed that into Infinite Campus over the last decade the issue with that is that some of the way to track and put notes on there the only way to do that was to have to hand write those on and so what happened and what we started to notice is sometimes there was some frustration with our families with our students a lack of maybe communication not that we were meaning to do that but we were turning back to notebooks filled with papers and papers of notes and so when you repeat kind of some of those things year after year we had stepped back a few years ago and really started to question if there was a better way to do the credit check and where we are now and you'll hopefully by the end of this presentation just see uh the the fruits of the labor that have turned into what we now are proud of which is our graduation tracker so what we were able to do is work with our amazing technology Services team and we get the luxury of coming here tonight and presenting and it makes all of our jobs easier but none of it would have been possible without our technology uh Department So within that department there's a few leaders that I would like to just give a shout out to so Ryan Nelson and Michaela Fernandez I'm not sure how they are wired the way that they are but we pretty much come up with all these ideas and they work their magic to make it happen within the system and this has been two to three years in the making and so I make it seem like it's this super easy you just snap your fingers and it happens uh Ryan and Michaela would probably give you a different story and we'll probably confess to spending hundreds of hours working on this so it ends up creating a large version of coding that allows us to give students the most accurate detail of their academic planning and risk factors and if they are on track to graduate in addition to thinking through the lens of our students and making sure that we are opening up all of the opportunities and doors that are available for them all through targeting and coding what they have done and completed up to this point so with that we were able to slowly transition away from the old credit check that uh we were we found out last year that um it actually was no longer going to be supported through Infinite Campus so had we not started this work when we did we really would have been in a place where we probably would have gone about five years ten years back in time and would have been doing a lot of this stuff by hand so at that point um what we now have is a tool that really helps our counselors to be able to have more meaningful conversations and get to do more of the work that's super important with the students instead of spending hours going through paper and transcripts to make sure that their best guiding students and ultimately what it results in is a more effective communication tool to truly give students an accurate reflection of where they are academically and within their High School journey and um what we've gotten away from is relying on every counselor editing their own notes and tracking students their own way and I'm going to go into a couple of those scenarios just to kind of help under understand the significance and importance there and then Monique I was very excited to kind of bring somebody who in I guess the best way to put it is she works in the field when we first started this transition change is scary and we had a lot of counselors that had done it the same way with monitoring their students for many years so when you talk about change and they don't really know what it looks like and you're creating it as it goes that can be intimidating and we had a group of counselors that we reached out to and last year Monique was in a counseling position and she was one of the people that graciously stepped up to kind of pilot and give feedback and through the help of the counselors that were willing to step up it has perfected the tool so much so that we went from two years ago where counselors were like probably hiding from us when we were trying to engage in this conversation to at the end of last year when we reflected with about 60 counselors in a room and we opened it up we asked them what feedback they had for the year there wasn't a single person that listed this as any type of a negative or something that needed Improvement as a matter of fact counselors from every single one of our schools listed this as something that they were proud of that they felt was a strength and they felt improved their relationship with students and communication with parents so as we dive into what it looks like a uh this is just one component we just wanted to kind of share if you're curious to see the the full graduation tracker I don't mind providing that but we have to redact some information so it was easier to kind of just look at one Department uh to go through this for tonight so within the grad tracker it's broken down by department and what you'll notice is this is the English Department it's going to show you the the requirements for English when you look at the math section it lays out the requirements by the state for math which obviously each department has different criteria that's set by the state and even from our own District policy when you look next to that it's going to give you the required amount of credits and the total amount of credits that that student has and then when you get over to the column where it says grade year score those are pretty self-explanatory it's the current year or the year that the student will be taking that the school year and then the grade that the student receives the next three columns are going to show you the credits that are earned in progress and planned out so historically we were able to look at IC for the classes that they had completed by clicking on the transcript tab then you had to go to another tab to look at their current schedule and then you had to write out their plan on paper so you had all of these three columns in three different places so this tool and the way that they were able to code it allows us to see from start to finish where the student is at what they still have to complete and so on you'll notice that one of the pieces of feedback that we got from our counseling team is that they really liked the previous credit check because it fit on one page and it was very visually easy to understand for our families so one of the things that we added to this was the color uh green it's kind of like a stoplight so your green means you're good you've passed it yellow is that in progress you're kind of going slow but you're on track you're good at any point that you would see red that is an indicator that you are off track you're missing something or you have failed something so for example if a student had failed in English class it would show red but if then that counselor scheduled it or planned it with them into their next year schedule or that next semester you would then see uh yellow replace that because now it is back into their plan and they are back on track to graduate another area outside of the four five six core areas and you're so you have your four core areas and then you have an elective area your CTE Fine Arts that's what you would see very similar to what I just shared under the English column um but there are additional requirements that these pieces are all pieces that counselors gave us feedback that they were having to go to different spots in Infinite Campus to then look at these so we were I spent the beginning of this presentation talking about just classes and credits and transcripts those aren't the only indicators that lead to a successful completion of graduation so for example you'll notice up here there is a total number of required credits our students have to pass the Civics exam and looking for applying for colleges we then extended this to get feedback from our students we want this to be a tool that is really for them and so with our parents and our students the feedback that they had given was that they wanted to see their weighted and unweighted GPA obviously students depending on the future that they're aiming for are looking for different pieces and if it's for scholarships or college entrants so we went ahead and included that this is what you'll see all of these boxes fit onto a page some of our students that take a lot of classes it might go on to a couple pages but we've tried to keep it very condensed with just the most important crucial information that leads to that graduation and you'll notice that big green box on the bottom shows a quick visualization for all stakeholders involved that the student is on track at any point if any variable is missing not planned this box would turn to Red to show your parent your student and or counseling admin teams that the student is not on track to graduate and so there are ways to run reports to focus in on certain groups if you're looking at students who are off track on credits or if you're looking at students who have not passed the Civics exam and so on and so with that I'm going to let Monique talk about some of those risk factors and what she kind of was able to go through as a counselor lens to give more to the full picture okay so as a counseling team and administration we want to focus on the proactive rather than the reactive right so one of the proactives is the family freshman meetings at Campo that's where I'm at um as long as a lot of the other high schools they have family freshman meetings where the families come in with the counselor and they go over their entire plan this year at Campo the counselors have redirected like it used to be a form that they filled out and now they're going to be working in Infinite Campus under the academic planner which then feeds into um the grad tracker so families will get to see it they'll understand the plan and then if they Veer off course they can see where where that happened so also senior credit checks this was the first year in the past as Dr Cox said they had a piece of paper and they took notes and they met with their seniors and hoped that they didn't miss anything that's always scary at the end of the year if something has been missed with this or this year they were able to pull it up with each of their seniors and show where they're off track if they're off track and then where they're doing well um we are also planning to do in class visits for our sophomores and our Juniors so everybody will have this to see and to understand um we know that sometimes our kids do get off track and that's okay but this is a great Visual and also communication with the parents so sorry looking at my notes here um they're also able to monitor our our students don't only get off track for reasons like failing classes or taking a misstep sometimes our students or a lot of times our students are very high achieving in the Arts or music and they also take off campus instruction like Seminary which can kind of gear them off track if they haven't planned ahead of time so this is another great way for them to keep make sure that each year excuse me excuse me each year they are on track so as you can see the the different graduation risk factors number of missing courses so if they for some reason didn't plan everything correctly that's going to pop up and also let me backtrack really quick all of this information feeds into Tableau Tableau is the program that the counselors and Administration use for their data so counselors can go through pull their data of their students that are missing courses or off track in any way so in progress failures if they're failing any classes right at that time number of failing grades on a transcript um Behavior incidents we know sometimes students make a mistake and they're suspended or something and that might throw them off track absences we we saw a lot of absences through covet and we're trying to get that back over scheduled so again the students that are very high achieving and they want to do all the things but there's only so many hours in the day This lends itself to see okay where do I have to cut back or how can I rearrange what can I take online all of those things and then subgroup classification and the successful completion of the Civics test which Dr Cox went over as well to anything you want me to add for that so as you can kind of hear from a counselor lens there's a lot of risk factors that they're juggling so historically it was very easy to just focus on the credit check and thinking through how many credits do they have but when you're thinking about the whole student it isn't just about how many credits they have and it is a very reactive approach and granite I think that that was historically the way like that's how it was when I was in school and that's to no fault but truly through the support of our technology services in kind of hearing us out and seeing the vision that we wanted I wasn't when I share that how like thankful we are with what is there our teams are really proud of this and we feel like it's going to take our students the next level and when Miss dwart brings up the Freshman Focus visits we are starting to be so proactive that we are like able to plan out a student from their freshman year which is allowing us to put them in to more intentional programs and higher level courses as opposed to being so reactive that we're so focused on seniors because of all these variables that it's allowing that time and effort to be spent way more meaningfully which is why I really am excited to share the piece about how excited counselors were when they kind of saw how much this freed up their time from the stuff that they hate doing which is the paperwork and allows them more of that face-to-face time with our students so our last little bit on here is just a quick couple steps for our parents so we mentioned that this is all with an infinite campus so if you are used to going on to Infinite Campus through your computer when you go in there underneath the district announcements there is an icon that looks just like this visual on the right that will allow you to get there and for any parent that has the app on their phone you just go into the app you scroll down and it's there it is their K-12 but if you have an elementary student or parent that's listening right now when you click it it's just going to redirect you with a fun little alert letting you know that your student's not quite in high school yet but the minute that their enrollment line switches to ninth grade year they will have access to this graduation tracker and it opens up that communication for successful planning and opportunities for our students that concludes what we have brought and again we're very excited to share but I wanted to save a little bit of time if there are any questions or comments or any feedback from the board thank you I will first ask Mrs page or miss you jetty did you have anything I don't thank you I don't either other than I just want to say super impressed thank you thank you Miss Humphries well I I have to say I really appreciate this having gone through and doing doing student schedules and learning in the process a better way of doing them I really think this is exciting that we're really making sure kids have what they need and then planning ahead so they have those opportunities and I think that's that's wonderful to keep track of in an easier way I mean that's one of the advantages of technology so kudos to the counselors and to the academic department and to technology for working on this and putting it together so thank you it comes in did you have something yeah I have a question or two um are students required to meet with their academic counselors each year starting with freshmen I mean yeah I can answer that um they meet with them during registration that's the the requirement I guess I would say they always have the chance to meet with them but every year counselors sit in the hallways and they pull students out one by one and they go over their plan um talk about classes for the next year and then any anything that they might need um to change or alter based on graduation okay there are also just and I don't know if this is the extent of what you're looking for but there are presentations that are required through their ecap which all students are required to complete and those are presentations and visits that the counselors do but they're more whole group or sometimes smaller group but they're not as they're not one-on-one and for those of us that don't know all of the acronyms by heart yet what is ecap oh you're gonna put me on the spot the educational action career action plan educational career action plan education planning for high school so that when they get to post high school they will have taken the high school classes they need for whatever they want to do I always think of College and Career exploration so I apologize that I didn't have that right at the top that's okay um and then my last question is there if they're meeting with counselors once a year at registration and then they're being pulled out it sounds like like counselors are are just pulling random students and saying hey what's your name let's go over your plan no every um counselor has an alpha split So based on their last name and that's how they pull so there's we get a lot or not we anymore I'm no longer a counselor but they get a roster for every class and they pull out their students so they meet with them year after year I also want to say with the family freshman meetings we understand that not all families are able to meet and that's okay in the past they did a whole group meeting with all students whose families didn't um schedule a meeting with the counselor and then counselors met with all of them this year they've changed it a little bit and they are giving the option of having the parents schedule the meeting knowing that they won't be able to make it so then the counselor can meet with the student one-on-one okay and I think this is my final question um and and is there any way to bring the the presentation back up the screen with the the green checks and the yellow uh clocks that implied if a student had passed a course or if they were uh enrolled in it or planning on enrolling in it I think it was the uh this one um is there any mechanism to alert an academic counselor if a student is in Jeopardy of not getting a green check mark and what is that mechanism what is that threshold and how is that input into the system yes with Tableau that is one thing I don't know how much you've looked at Tableau if you've looked at it at all but counselors can get on and gather data that way they can also create a weekly summary or monthly whatever type of summary they want to create time frame and give I mean all of those risk factors they can look to see who's off track which it gives like based on The Credits based on absences all of that so then they can go through and check in on those students so so if I understand this right they can basically run reports and they can say show me all the students that have you know a 60 or less correct and it'll administrators can do that as well but they can also get the reports done to them each week so that it's just a reminder like and sometimes often kids will come onto that report week after week or they fall off just based on where they're at but yes they can run the report or have the report sent to them automatically and our counselors are they required to run these reports on a regular basis so with all of what we just shared the reports that now exist this is the first year that they we've ever had them like this and so last year we spent time going around and training each counseling team and admin team and giving them the X the data is only as good as some of the pieces that are in there so last year's plan was to just get as much of the student planning done now in this year the expectation is regularly that admin and counseling teams are monitoring that we also have a few people at the district level that are watching maybe where there's significant dips and with all of the risk factors it also is color coordinated to where if there's a student that is in a risk across the board they're going to pop up as like your most alerted student and the part that is my favorite is that our technology Services Department was able to update the coding for some of those fields that change regularly so it's lifetime data so if a student overnight their degree drops to an F if that counselor gets into Tableau and looks the very next morning that student has now escalated up whereas if maybe they just missed a test or didn't do well or whatnot and then they're good the next week they would fall right off of the report so this year our goal is to work with the teams to set more and more um layers for accountability and consistency because we don't want maybe some schools that are looking at it and using it more often as opposed to a school that maybe is more frequent and so we've been setting those expectations with our admin and our counseling teams thank you this seems like a good way to um prevent it seems like a good prevention tool for any students that might be falling through the cracks or or uh may need a little little extra encouragement so thank you and we are when we talked about the over scheduling Monique hit on a couple of times where the counselors and the more that we're using this and they're seeing how beneficial it is it's really giving us data and evidence to support kind of both ends of the spectrum so we obviously know we want to be proactive and preventative with some of the students that are showing risk factors for a negative reason but also we have found that we have some High Flyers that just take a full caselo their whole schedules AP classes all day long they're taking Seminary they're taking collaborative credit and it now also gives the counselors the report if they want to pull that way maybe that's offering a small support group to these students who are on the other end of it to be preventative that way as well so that you don't then have students that are having breakdowns right before final exams or the end of the year because it gives you some of those indicators that stand out a little bit more than what we were able to kind of see beforehand if I can make a suggestion absolutely is giving parents the ability to go in and set targets or thresholds for their students for their kids where it says if my if my you know if if Johnny sophomore Campo drops below a b in their math class I want to be notified as a parent and that way parents that maybe aren't aren't knowledgeable about this don't know about this or they don't check it regularly then they can get that notification and and try to figure out what's going on and why their student isn't meeting the expectations that maybe they set with their student at the beginning of the year so absolutely so thank you for that feedback well thank you guys I'm excited for the impact and support this will give our students in graduating but I'm really really really looking forward to like you said the proactive piece of it that allows our counselors to actually help students see the opportunities that are ahead of them especially as freshmen and say look these are all the options that you can go through and if counselors can have more time to you know give CTE ideas or other Pathways that can really shape them for their whole High School experience I think that will be exactly where we want to be so thanks thanks for all your work and thank you for the presentation thank you [Music] all right with that we will go to our consent agenda items 6.01 approval of consent agenda items board members is their motion a move that we approve the consent agenda items as listed on the agenda thank you Mr Thompson it's been moved is there a second second thank you Miss Humphries it's been moved and seconded that we that we approve the consent agenda items as presented all those in favor please vote by saying aye aye aye and those opposed with nay thank you that has passed 5-0 that will take us now to our action items and we have some policies first trades that we're going to go through 7.01 policy development first read a policy DB annual budget Dr McCord thank you madam president governing board members before you are we bring before you first read a policy DB annual budget uh this has gone through our first read with our policy committee and so we bring it here tonight with this specific policy under letter c number two there's basically just a strike through at the end of that paragraph the strikethrough is in fiscal year 2022 this four percent carry over Target would be would amount to 11 million for uh 400 000 and so obviously too specific for a policy such as this so we would like to strike that thank you Dr McCord board members is there a motion I move that we approve policy DB um first read thank you Miss Humphries it's been moved is there second second thank you Mr Thompson is there any discussion see none and reminding everyone that we will take this back to policy meeting our policy committee meeting and then bring it back again for a second read before we put before we enact this is as the change um I will call for the vote all those in favor of approving the First Street of policy DB annual budget please vote by saying aye aye aye aye thank you and any opposed with nay okay thank you that was five zero 7.02 policy development First Street at policy DH bonded employees and officers Dr McCord thank you madam president board members we bring before you policy DH bonded employees and officers again this is uh minimal change but um and this this particular policy is basically just a paragraph long we struck through many items at the end of it and added uh this verbage and the new verbiages the governing board authorizes superintendent to include commercial crime coverage within their insurance procurement to meet this bonding requirement the amount of this insurance shall be no less than one million five hundred thousand dollars per occurrence and then at the bottom we add risk retention trust coverage agreement appendix a 0.1 endorsement number six a thank you Dr McCord board members is there a motion I move to approve policy DH thank you Miss Humphries it's been moved I will second it is there any discussion see none I will call for the vote all those in favor of approving the First Street of policy DH bonded employees and officers please vote by saying aye aye um and any opposed with me thank you that has passed by zero that will take us to 7.03 policy development First Street at policy jje student fundraising activities Dr McCord thank you madam President we bring before you policy j e student fundraising activities minimal changes to this as well in the first paragraph we added the word governing before board and then on letter a at the end of the sentence we added or designees after superintendent and then in letter C we added uh to the second sentence where it says fundraising authorization and approval form signed by the school administrator and so we wanted to make sure that we had all that clarified and the procedures were appropriate for the policy thank you board members is there a motion a move that we approve uh policy JJ e thank you Mr Thompson it's been moved is there second second thank you Miss Humphries it's been moved and seconded is there any discussion I have a in and this may just be a clerical thing can we have it back on the screen please jje uh paragraph C signed by the school administrator should that read signed by a school administrator or is there only one school administrator authorized to sign for this question generally there could be more than one if you're at a high school or Junior High so yeah we can we can definitely make that change and we'll take that back to the policy committee thank you anything further thank you seeing nothing further out call for the vote all those in favor of approving the First Street of policy jje student fundraising activities please vote by saying aye aye and those opposed with nay thank you that will that passes five zero that will take us to our requests for future agenda items board members is there any requests tonight okay again as we always say please please let it be known if you have an item that you'd like to request um either to myself or to Dr McCord thank you that will take us to our board committee reports beginning with 9.01 city of Mesa liaison Mrs Laurie wood I don't have anything tonight 9.02 town of Gilbert liaison Mrs page nothing tonight thank you thank you 9.03 Gilbert Education Foundation as well as the audit committee Mrs Humphries the audit committee has not met but the Gilbert Education Foundation we're looking forward to the cornhole tournament on September 28th and there are still we're still seeking sponsorships and it's going to be held at the whole nine yards a new venue on Gilbert Road we also are in the midst of our power of one campaign and that will last until the end of September you will have received that email through the district and we're encouraging everyone to contribute at least a dollar and that money will be used for our Innovation grants which open October 16th and that's where we um the teachers apply for things that they would like to try in their classroom that the district cannot fund so I know some of the past ones have been some books for the Spanish Immersion classrooms and also golfing to for sports for math for a math unit lots of wonderful interesting things gardening things it's a variety so it's very exciting and we encourage everyone to make a contribution thank you Miss Humphries 9.04 Insurance trust representative Mrs eugetti I don't have anything to report tonight Mrs wood thank you 9.05 legislative representative Mr Thompson nothing tonight thank you all right thank you all we will go now to our future meeting dates Dr McCord thank you madam president government board members are scheduled for September uh September 12th board work study and brief board business meeting September 19th board policy committee meeting in September 26th the regular board business meeting okay thank you all that will take us to our adjournment board members is their motion I moved to adjourn thank you Miss Humphries is there a second second thank you Mr Thompson it's been moved and seconded that we adjourn all those in favor please vote by saying aye aye any opposed with name thank you all we will adjourn do I need to sign this

and it's now 7 P.M Tuesday August 22nd 2023 and I call this meeting of the Board of Education to order Cindy would you please call the roll Mr President yeah yeah here here Frozen here here next and because I didn't call anyone I'm going to call myself I will lead us in the Pledge of Allegiance [Laughter] I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all are there any items to be added or removed from the agenda how many of the board members nope hearing none we will move on to our public comments we welcome welcome to the meeting of the Board of Education if anyone wishes to address the board this evening please see our recording secretary to submit a form for addressing please put your full name and address on the form in general the board will not answer questions or engage in dialogue during public comment this does not mean we do not take your I use active community community participation in the districts in Denver's and encourages people to engage in the district using appropriate channels and systems designed with your input in mind board members are not involved in the day-to-day operations the district and cannot engage in District business individually if you have specific questions or would like to further engage with the district you may submit your questions using the link on the website and the appropriate staff member will communicate with you our BPS 101 Communications manager Holly deachman will now explain any procedures for public comment and call up any if we have any thank you president pres Meadows we do have um it is Alan canals if you'd like to approach the podium yes so once you approach the podium you'll have three minutes to speak I'll put a timer up on the screen so you can run it to yourself process if there's anyone else here that would like to submit any comments to us please put them in writing and you can submit them to Cindy Rodriguez at my right speakers should conduct themselves with Civility and respect towards others practice yes my name is Ellen knouts and I live on 707 Houston Street all three of my children have gone through the school district going from h.c Storm to Rotolo to the high school and on a personal note this is the first time since we moved to Batavia 19 years ago that we didn't have a child go to school on for the first day of school here at the district the district has served our children well and prepared them for their next Journeys and 19 years has seen three superintendents and now four so welcome superintendent Kim I'm here to speak about the proposed development for the property adjacent to HC Storm almost every day students are using that land for recess gym and special activities in fact I saw gym students today utilizing the the land for the proposed development today the land that BPS I'm not sure if many people know that the land that BPS owns ends very close to the playgrounds on the south side of h.c storm I don't know the exact number I'm actually going to ask that at the committee of the whole meeting today but I wouldn't be surprised if it was between 10 and 20 feet and as I said that this is going to be is a topic for the discussion at the 7 PM meeting just downtown part of the packet of information that was included for this meeting downtown included a memo from the school district indicating that the school district intends to take except cash payment in lieu of land and I was hoping that the board might reconsider taking asking for land as opposed to cash because it would benefit the students to utilize the space that they've utilized for 19 plus years the other thing too about the memo is that it states that that we are confident that this development aligns well with our community's best interests and I am unclear if community means BPS 101 Community Batavia community and I also am not clear on what evidence was utilized and what data was utilized to make that statement that the development aligns well with our communities best interests for example this development will tear down decades-old trees that are utilized for shade right now by the students when they're at recess and gym I'm not sure if that's in the best interest of our community the the property line is feet from the playground I'm not sure if that's best in our community's best interests I'm not sure if the roadway stud that has been allotted will actually improve traffic and finally the driveways and entrances that will occur on Van nortwick Street I'm also I'm unsure if that is in our community's best interests thank you that was the end of our public comment thank you very much I would like to now invite our BPS Partners up Todd from Bea good evening everyone after a great District kickoff last week the teachers and staff have welcomed back our students and have spent these first few days establishing routines reviewing procedures but most importantly beginning to build relationships and Community within our classrooms and in our buildings to expand on my opening day comments of trust that is one of the most critical bonds that we are building in our classrooms now some of our kids will come in and immediately feel like that they can trust their teacher and the adults in the building but others are going to come to us more guarded and not quite ready to jump on the trust bus for whatever reasons that may be in their past that makes trust a harder buy-in for them it's all of our jobs to see each one of our kids for who they are individually and to meet them where they are to help them see through that not only our words but our actions as well that they can trust us to help them grow academically socially and emotionally this year there is no precursor to academic success more important than building trust and making sure our kids feel like they belong and that they are seen and heard that is goal number one for our teachers right now and that's what we're all committed to doing as our year gets started Tom Kim and I have also been working closely to ensure that our district committees are fully staffed and each one has a Bea member as a co-chair to not only help in planning and facilitating meetings but to ensure transparency and accountability we are also looking at our newly created District coordinating Council that Tom and I will co-chair together and beginning to think about the work and possibilities that this new collaboration structure will bring to help with collaboration communication and trust with the bean Administration both committee chairs and the DCC were created in our latest collective bargaining agreement and we are excited to use these new avenues to help build trust improve communication and ensure transparency at all levels and great thanks to the board for helping to pass that collective bargaining agreement where we have these new avenues so I wanted to say thank you for that and I know you guys are probably used to me going on and on a little bit longer but I'm actually wrapping up right now so I know if you can believe that and I'm going to totally shift gears a little bit um but just to wrap up I wanted to put in a little plug here and this is something that both Sue lock and I we sit on a Community Committee and I just wanted to put a plug-in for the Flag Day monument and the ceremonies are going to be coming up in about a month and I know Sue will have more information to share about this as well but on September 30th and October 1st there will be featured events that will be a once in a lifetime opportunities for our community because of the connection of Batavia with the creator of Flag Day Dr Bernard sagran the idea for this Memorial has now come to fruition and the dedication weekend looks to be a spectacular celebration for our community both the website which is Flag Day monument.com and the Flag Day Monument Facebook page have information about the September 30th Gala dinner event and it features singer Lee Greenwood is actually going to be here in Batavia and you know you guys know his famous song you know I'm proud to be American kind of coffee Anderson violence Rachel Miller an outstanding Gourmet menu and soon I saw the menu last night and boy it's going to be worth the price of admission and actually you get a first look sneak peek at the monument before it's even dedicated on the next day and as well that next day on October 1st the community celebration of the dedication is a is a day-long activity down at the river and the peg bond center so what we need now is this information to permeate throughout the community tell your family tell your friends your neighbors all about this upcoming weekend and visit the website and the Facebook page for more details about this amazing opportunity that's going to be here before we know it and it really truly is a once in a lifetime opportunity Community for Batavia to come together to celebrate this it's going to be a worldwide Monument it's going to be really spectacular so flagday monument.com is the website and the Flag Day Monument Facebook page so just check those things out and with that I am going to check out for tonight so thank you all very much I'd like to invite uh Laura up from Vespa good evening I am Laura varsillo and I represent Vespa which is the Batavia educational support team that includes your paraprofessionals your secretaries your maintenance custodians campus monitors and kindergarten enrichment teachers so I am the board's Treasurer so I thought starting tonight and moving forward I would like to start presenting a series of an inside look deeper into behind the scenes of Best Buy employees by sharing each individual story oh I'm sorry also if you want to look we're going to be seeing pictures of the person that I'm speaking about tonight by sharing each individual story we are highlighting their utmost value as they contribute to a positive and motivating work environment they do this selflessly and passionately every single day bestba are the supporting branches of our educational tree today I would like to share with you Best Buy employee Batavia High School night custodian Kyle Brown his story speaks of resilience unexpected opportunities and a journey that took him through twists and turn of life what's truly remarkable is the dedication and passion that Kyle exhibits Kyle began his journey at just 18 years old today at the age of 32 he reflects upon his journey capturing the memories through a collection of photographs as we are showing a sense of Pride emerges as he remembers being the only one to Don a blue uniform with a distinctive logo which was replaced by a maroon uniform and then more uniform uniforms after that now think about when you were in high school Kyle was a senior in high school pursuing a career path through the Building Trades program but suddenly that path vanished the program was gone yet with this Bleak situation he had two choices a study hall for credit or an internship Kyle chose The Road Less Traveled the path of an internship Kyle's enthusiasm for the internship led him to become the sole participant but hurdles did emerge no local company was available for the internship however the Batavia School District maintenance department stepped in they became The Guiding Light offering a chance for Kyle to embark on an incredible learning experience so I don't know if you want to see that one with the snow especially with the heat now throughout his last semester at the school Kyle shadowed Greg bowler who played a pivotal role in shaping his journey after graduation his journey in the professional World began he was hired at Rotolo and he spent six years there before moving on to Hoover wood for another two years his experiences were diverse challenging and fulfilling and behind this remarkable Journey lies another hidden facet Kyle's environment in involvement in Batavia esda a role where they contribute to the community's safety by controlling weather warnings including tornado sirens so when we hear those that is part of Kyle's job to do for us Kyle enjoys chasing storms throughout the nation he is a collector of Hot Wheels and vintage firearm protractors Kyle also runs his own landscaping business this story is a celebration of the diverse tasks that come with a role of finding joy in the mundane and as being an unsung hero who takes care of the district's athletic fields ensuring that they flourish in conclusion Kyle's story is a Testament of the potential that lies within us all it's a story of turning setbacks into Stepping Stones of making the most of the unexpected and of embracing every twist and turn that life presents it reminds us that our Journeys are unique and it's a way we navigate through them that truly defines us Kyle is a very special best spa member we are best buff we are strong United behind the scenes thank you thank you Laura next I'd like to invite up Leanne and Danielle from ESPN please give me good evening everyone my name is Danielle Mahoney and again this is the second time up here for bspn we were here in the fall and we had to follow all the amazing stories of our celebrating all of our amazing teachers and now we have amazing staff that we're following up with so another tough act to follow I tell you um but I am a parent here in the Batavia School District I'm also the parent chair for bspn it is the Batavia special education parent Network it's a mouthful but I am also standing here with these two amazing ladies and as well as with Carrie Roo director of special education but I will let them introduce themselves in their roles I'm Leah Rodriguez I'm a speech pathologist at the Early Childhood Center and I'm Mary Johnston I'm an IOP teacher at Grace McWane Elementary and my youngest I have two girls in the school district uh Lily this store and then penny is now a first grader at Grace McWane but she had the privilege of having Mary here as her teacher and this is what happens when you become a teacher one of my kids um but a little bit about our organization like I mentioned we are here back in the fall sharing a little bit about who we are and what we do as well as talking about a resource fair but ESPN we are a group of parents special education teachers School therapists administrators within the BPS 101 school district and we collaborate with the public school system with Batavia Public Schools and providing opportunities for our families and our students who have special needs and I've shared before at a different talk but um individuals with disabilities or special needs are actually the largest minority group not just in the United States but the entire world and yet they have a very small voice and are sometimes forgotten and as a parent with a child with needs it can be very isolating and lonely and overwhelming and so we are so happy to have this group to collaborate with amazing partners with Batavia special Batavia Public Schools and the other amazing parents we are here as a Lifeline to talk about what's going on it could be questions about teachers next steps transitioning opportunities it could be even as minute as I'm looking for a dentist that will be able to handle my child who is autistic and can't handle that type of environment who do you recommend we support individuals from Early Childhood all the way up to 22 when they graduate from the special education program at the high school so we kind of have a broad range of kids and families that we support but it's amazing and it's it's just very fulfilling so we have a lot of really great um events that where we have scheduled for the year with our first one scheduled for Wednesday September 20th which should be a familiar date because that happens to be the homecoming parade and I like to say we strategically decided to do this date but so you can March down the parade and then march on over to pale Joey's and join us um parents administrators uh and I invite all of you board members and parents Guardians to come hear what we're about hear what we have planned we want to hear from you and what you need and what you're looking for and what supports you're looking for we also have everything from informal coffee chats some more social fun ones there might be a beverage of you know caffeine or alcohol it doesn't matter maybe later in the evening but we also we tap the amazing resources we have here in the district like individuals like Brian Lindstrom the transition family support specialist sharing information like that we have a website that we invite you to go and visit for more information or to join our mailing list and that is bspn Dash batavia.org through there you can send an email to us like I said you can join our our mailing list we have a Facebook page as well so please go on there see what events we have coming up but wait till the end of the week because I'm still updating it um but we have a lot of great things planned for the year so our fall big kickoff is this town hall where families come and meet our special education Administration so any board members that would like to join us that would be great and then in February we have our big resource fair at the high school and that has been very well attended last year we had what up to 50 different vendors in the cafeteria we had a very large attendance by families not just from Batavia but pretty much throughout the whole Fox Valley area that came to hear what resources were for their families currently and then also through the summer so it was a very successful event in February so you'll also be hearing some things from us around that time too so yeah so thank you for your time thank you thank you very much and then last but certainly not least I'd like to invite our student ambassadors hi I'm jury and I am a student ambassador from Batavia High School and I'm a junior hello I'm also a junior my name is Zara mod and I'm a student ambassador okay okay so first of all stools schools start off great we had like a great link crew group that helped all the freshmen get around they did a great job on the first day of school guiding all the new freshmen around school we also had like on orientation day they had Club set up new clubs so a lot of big lists on that students getting involved which is always great to see so that was a great kickoff to the school year back to school also means uh welcoming the young ones to a new school year and for some even their very first day and to do this elementary school around Batavia created ice cream gather up and kindergarten tours and I know the reason why I had a welcoming ring the bell first day of school and we had a lot of clubs like I mentioned before there was a key club which does a lot of volunteering hours I went to the first meeting today which was filled packed to the door interact Club also helps with volunteering amnesty also had their first meeting today with human rights which is great Mr Ray is here as well and then we also had there was also an ice cream social best buddies held which introduced students to introducing new students with special needs so that was a great event had an ice cream so much fun there's a picture of dirid over there we had a lot of fun there yeah um a fellow Christian Fellowship club opened up last Thursday morning uh an Eco club and black student also started this week as a member of both of those Club I can for sure say that we're excited to have new members as well as help have them help us create new future events um a lot of sports as well Football starting their big practices I'm sure the next football game is coming up soon tennis had their first meet recently and that was going good uh we also had corn boil that we had a lot of people come volleyball is having a great start I heard that game with uh Aurora and also cross-country started I think that's all thank you very much good chapters thank you so next is consent agenda according to our board policy we designate a portion of the agenda as a consent agenda for those items that usually do not require extensive discussion or action these items are generally routine recurring and can be grouped together for efficiency Steve would you like to share anything before we take action yeah I can share with you the consent agenda which I will I would like to tell you is probably the shortest consent agenda that I can remember in my career we can do it one breath yeah exactly here we go 4.1 is the approval of our July 25th 2023 meeting minutes uh 4.2 is the Personnel report 4.3 is our payroll and bills 4.4 is the Chromebook service contract renewal and 4.5 is the approval of the consent agenda one breath anyone have any questions I do okay um so going over the invoicing I'm just I have three questions um so we had the alumni golf outing so I presume like I saw that we paid Bliss Creek but I'm assuming like our sponsors paid us and then we paid them is that how that works um I'm not sure um the next thing under the um is Page 33 the recap of the Harris MasterCard I just want to know what is it's like the 1100 regular programs and then 2210 Improvement of instructional assessment like I don't what does those mean those are functions and so the state of Illinois has what they call or at least used to be called the program accounting manual and so they designate different categories and basically the purpose for which funds are expended and they designate the numbers that we use to report them just give me a regular program would be like regular instruction so anybody who works in K-5 for example that would be like a teacher a teacher's salary would be regular instruction and what about the Improvement assessment like what would like that would be something that would be under cni so those were examples of improvement of instruction could be things like assessment or anything that would improve the instructional program meaning like professional development or other services that would improve services for students would our um or contractual like if we consult our Consultants would they be labeled under that they could potentially be depending on the nature of the Consulting work that they do and all Consulting Works certainly wouldn't fall there but depending on the nature of what they provide they could be and what department it's related to anything in that particular function would be under Brad's purview and then the last one um is Page 64.

can I hear a motion to that effect we'll make a motion to approve the minutes from August 1st I second right all those in favor another mode I understand I friendly carry on yeah okay there's one more which is August 8th which you should have gotten on this eighth yeah okay I didn't uh on August 9th not when I got out I just either sat there and did it that night or did it the next day the meeting was on the 8th correct that was the night Brendan lost power well I guess you got your power back on huh we did what happened you know um a tree branch fell on a telephone wire and kind of just knocked our neighborhood out we gotta we had a squirrel do it for our neighborhood one time yeah I need to buy a generator at some point yeah how's it keep happening yeah so before that one actually not as much as before I'm sorry we we have August 3rd before that one August third so August 3rd is actually when we we wrote report number two so maybe what I think is August 8th is actually August 4th oh no no so we we reviewed with the applicant on August 3rd and then we didn't have time to actually write the report and so we met on August 8th we wrote we wrote report number two on Tuesday the 8th all right can we do this first because I think I might have it in here I might have the the third you're saying the third is when we met about the the third is when we met with the applicant all right but then we just approve August 8th August 1st because that's when we wrote the letter right we just approved August first yeah but that was a separate meeting what do you mean Kathy uh I'm trying to find it I think I want to approve the August 8th okay I'm trying to find that in my email oh all right because I'm trying to find August 3rd again because I think I had it up oh I have August 3rd I see okay nope that's the agenda all right um let me do this huh you took the minutes that night do we know um I didn't have anyone written down so maybe it wasn't um I think we only met with the applicant I don't know if we well we should have minutes but I don't know who did them about the report did we wrote a report so that would take the minutes right the report is that is a record of the content of the August 3rd meeting but we still need to have minutes that open and close the meaning oh sorry this is bad I think it might have actually been me that's why I'm wondering because there was a meeting where I took minutes and I ran the thing and it was it's really hard to do uh I don't know right now let me bring up what we have get everything we have I'm going to look for August 3rd right now I don't have these trying to find that all right I just resent it to you I got something here it says draft that's a good sign foreign one minute I'm going to pull up obviously all right has anybody seen August 3rd or not no sorry guys um August 8th is this the agenda this is the agenda no is it they're in there okay I literally just uh yeah that's sorry sometimes I don't take them out because I uh forget to take take it out make it look like it's does this mean that Hannah and Bill were both absent I wasn't going to revise the formatting but um it's just confusing fine anything to make it less confusing my book so is that right that Hannah and Bill were not there correct okay yo under reports it just says no work done on the rest of this agenda because we didn't now at the bottom is the adjournment that was report number two just for clarity's sake I'm just gonna say there was no discussion what was report number two that's what we discussed in this meeting yes it was the one that ended so early okay I'd entertain a motion to prove the minutes of August 8th make a motion to approve the August 8th minutes I got a second I'll second it second nope and I second it all those in favor MMO and I understand I Brenda carry on Rooney I okay and I found August 3rd and then with the exception of July 27th we'll be in compliance which is awesome and pulling up the Third thank you I think I think this is the spelling of her name um hold on I'll tell you oh n-i-c-k-o-l-e did I say Ron to somebody then I see k not h oh see okay and I saw it with an H before and maybe that was a typo okay well I have it yeah because I just pulled up her email okay it's my bed is this what we want to say here foreign it seems like these two ideas or questions are contradictory to if this was your comments uh no my comment was meets the massing and then the applicant said volume is consistent with what's on that street and it could be going all the way back down to 200 but there's nothing else on that street to compare to what he's putting in so which is what what would sparked the comment so I'm going to jump up from that I gotta go get uh the power cord for this thing or I'm gonna lose the meeting altogether oh we've got it right here peace okay well you can keep going I think it works do you want to revise anything about this it just seems like it's not uh well I that was a question that I had it was a question I have for us to discuss later which we can discuss tonight so you could take that out and then the the rest of it is a quote from the client the applicant that's why I shouldn't be taking minutes because I put stuff in them that really doesn't belong there I just revise that line it was the applicant that brought this up about what the city of Newton is doing with the vibration yeah there's actually an interesting comment that he brought it up at the end of the meeting which actually is something one of us should look into okay so I marked all of these not discussed there was no other business and I think my only other comment on these minutes would be um where do our minutes begin here right here tearing started immediately after a couple of ground rules were stated regarding open microphones um you want to put it in a different way well I want to say something to the effect that the following is is or our minutes of the conversation that that was conducted with the applicant and to see report number two that um okay that was issued as a result of the of the review right so it's not conversation it's sorry it's not a conversation it's a hearing okay so you could actually say this is the hearing when I actually put the ground rules thing in there just so well a lot of these minutes are kind of conversational about um what was discussed but they aren't the official um result of our report I'm sure that's what I'm trying to say if you feel like we don't need that I'll leave it out well the report came after so these are the minutes of that meeting I I I'm not sure you can reference the report in the minutes because we haven't we technically hadn't done it yet by the time okay uh sorry I guess I don't need to pay anything man unless you want to say something down at hearing and just say the hearing okay does anyone have anything else on this I think it looks good entertain emotion they'll make the motion to approve um the minutes from August 3rd 2023 I'll second all is in favor Ernestine I Kevin modai Brittany Gary eye Kathy Rooney I okay thank you very much everybody it's on a text to Bill about those other minutes um so before I forget uh bills at the comprehensive plan he's gonna he's been looking at all the other comprehensive plan documents the towns produced and because I had already done that at one point there's a theme and he started to pick up on some of the themes so I think at some point he's going to talk to us about those yeah um I hate to do this but I I think there is one other set of minutes I that we need to approve that a draft was sent and was uploaded um but we actually have to approve them and those are the June 15th minutes and you can tell me otherwise if they're already approved but I I don't think they were I thought they were they were approved at one immediately we just approved the minutes for oh uh sorry because we did we actually got those done a lot uh well that was the first because for some reason that was the one that I sent her at available or that meeting don't ask me which one but I think it's already been I think it's already been um posted by the town so let me think about this for a second were you gonna send these in or do you want me to send them in I have them all open so I can send them okay great so I just send them to the entire committee and make sure you have um the town clerk at Ashland Mass cc'd on it yep but these minutes are um you know ready to post yes we'll do okay great because he's always very um he'll send back something saying posted okay great that'd be awesome if you would do that full day tomorrow packing prepping for a class that I'm teaching on Saturday um okay were you teaching Bethany um well I have it uh a second career in the entertainment business so I do yep uh I do greens work for movies so um that's one of the things I do I also do craft services so I need craft services for Coda which was really fun when it came up for all the awards and so teaching greens work what I'm doing is taking people who are thinking about it as a craft or want to know more about it I'm teaching them basic plant ID which is untold amounts of documents and then we're gonna go whack it to invasives and then we're gonna go do some very very basic um creating definition at the place where we do a lot of these classes so the studio mechanics local in New England is all the people behind the movies who do movies um we do a lot of trainings at one of the first Studios was open in the Boston area down in Canton and and we're constantly using their facility and so I basically said why don't we do a little bit of work for these folks down here because I know they need it because every time I go down there it looks you know like trucks hit stuff and things like that so we're going to do a little bit of cleanup I don't know how far we'll get but I'm hoping we get far enough that the there's a garden outside the entrance where um they like to bring people into that needs a lot of help and then their entrance garden needs a lot of help for the staff in the back so wow that's kind of cool yeah it can be it can be extremely rewarding and it can be one of those things where there's a lot of hurry up and wait there's a lot of bosses [Laughter] um as you can imagine but it's it's definitely another slice of life we did um sea of trees actually was done over at baffling State Park right yes um Matthew McConaughey felt they had a lot of trouble getting it marketed because the subject was about people going into this Forest in Japan where they commit suicide but there's a lot of trees in Japan that are very similar to trees here so we've gotten all the state parks in Massachusetts a couple of state forests I was also a really cool film to work on very interesting we created the flood and the back lot of a industrial park in Worcester which was really crazy but um that was also fun okay enough about me um where are we here we got all the minutes done thank you thank you Okay so I'm just trying to figure out if we can come up with additional ways with our report how we can improve the efficiency of our meeting so we're not wasting applicants time and our time and I think that we had a list of documents way back when at our January meeting with a joint meeting with a planning board Kevin did you find that at all in January you're talking about yes no I have to write them everything goes so long ago that I'm actually forgetting what it was that I talked about and I think it was um the Ashland Mills project no no I'm talking about the agenda that we sent because we started we had different agenda ideas in the planning board and there but they basically wanted to do what they wanted to do because we thought we were going to collaborate on the agenda so we had something that said discussion of design Review Committee right yeah thanks for reminding me I'd uh do I'm going to pull that up yes please well it had a list of of documents that we thought we needed and we did I think we started a list we had started a list for one of the reports I don't know where that ended up um but I think we need I think what we would need to do is know what else we need from an applicant um so we can ask for it at the outset foreign language now for some of these things but we just need to make it so it's understandable to everybody uh do you want me to try to look and find it I'm trying to I just don't um know where anything is uh I think one of them is in our email we went um so I think it was a document that was called triggers but maybe it wasn't actually no let me see if I can find it again um in the meantime um Brandon and Hannah well we're looking for documents sorry if you have any thoughts about things that we additional um drawings whatever else we might want to see I think we need to be clear about it I think I found both oh great okay good because I'm not getting very far here with that huh do we want to edit this right now I don't know if we're editing this we just want to make a list of all the documents we think we need to see that's it by the way um that's the one that I have that we that we want to see from an applicant were not already seen up front so that um so we're not wasting their time and our time Kevin you're I mean Brendan you're frowning are you looking at this frowning I think I was a referrals this summer night can you blow that up well this is something we sent to the planning board it never happened number one's good yeah well that still hasn't happened either um I'm talking about documents for applicants right now we had a can you can you blow up the printing the size yeah I'm just trying to save a copy of it if we're going to be making any changes so I think what we'd actually do is pull out the document request coordination piece and work on that there's a separate thing all right pull out which number or which say that again this whole P document request coordination for project review that whole section and just make this document about that sure a great way to do it then get rid of sign off DRC project review okay great so is so for instance um does anybody have any comments about item two and actually that um stuff on Somerville that I looked at the other day that has a written perhaps more officially or professionally is that right we were talking about do you want to look at that I can um yeah I think it might be useful here you think it's more professionally written than how we have it I think there are phrases in there that might be useful but I don't know I'm and I was specifically thinking of um yes Brendan do we want to say minimum one perspective view or should we just say prospective views from each of the following locations like why would you have two prospective views from the same can we just say like respective views from the following occasions and a b and c look good yeah I actually think I I was looking at that thinking that was weird too so thank you yeah okay views should incorporate through your decent property and should we say adjacent properties do we need to say three um yeah we need to say three because um sometimes you can't tell from being close by you need to see how it's going to fit into other properties on the street we actually we had had that view of 9-49 from the same side of the street where it would look as garbage but I think it does should we have like a a little star at the bottom saying um D or C or like could coordinate prospective used with DRC prior to rendering I mean like we could easily go on a Google map throw some arrows on and say we'd like to see here here and here I I think that sounds reasonable I'm not sure we'll get it but let's try it no I don't know if it's like a requirement or just we're just like trying to be like um and not waste their time and it could help them and for us to understand it we could actually coordinate with them and maybe save a meeting yeah I'm all for that I agree with that that notion I've never had a board tell us as an architect which views to take um yeah I don't know if that's overstepping I think it might be helpful but I don't want to okay I think we wanted by by having a b and c here I think we wanted to cover our bases I I think I might say to two adjacent properties and the only reason why I would reduce it is that that might apply to every project every project has like if it's along a street it has a neighbor to the left and a neighbor to the right um yeah maybe I'm sorry I was gonna say maybe we should have like to to show context of or to um or like a little like line after that explaining why we'd like to see it yeah maybe maybe it's about showing the properties on either side but then also across the street or the impacted Properties or so in Summerville for instance they say three viable schematic massing Concepts building six stories or less or excluded Illustrated an axon and perspective views and then they follow that with a larger context plan showing the surrounding neighborhood including neighborhood Open Spaces both public and private significant buildings made to erodes Transportation connections and natural features so I don't actually care how we do it when a math when I'm after is to see how will this fit into [Music] the the area that it's going into and so my concern is if we do it from two buildings away we're not getting enough perspective on it yeah I think as you can see you get closer right so um this one is close closest to the property this is three adjacent properties that are a little bit further away and then C is um from a distance of three properties away um to put it in Greater context okay but I do want to add what you noted Kathy about the the three schematic options or or massing studies I I don't think that's ever been requested of an applicant that's coming in and trying to to design a project for this town and um that really would would introduce the applicant's idea to us at a very very early stage and I think that's what we've been missing I I would agree you want to read it off the front the Somerville one yep um so from Somerville it's right um right there yeah so it's three viable schematic massing Concepts buildings six stories or less are excluded that's for Somerville yeah so just take that out but the rest of it would be good yeah because I really I think this has to do with the fact that if there's a property to build on in Somerville it's going to be very compact and I think we have um well we have the same problem in our own way going on yeah well in the downtown but then there are properties outside of the downtown that might be a little more sprawling or demand more review of the massing concepts that that are viable well I think we're starting to do that because people are really annoyed at the lack of Green Space and then that other part of the Somerville thing was the paragraph adjacent to that to the right of it yeah I'll go back and look at that one I think this this concept of presenting a viable massing options I think that would be number two I think that's at the very beginning of what they should start okay needs his own number yeah freeze and three viable masking could we say before and during and during schematic design schematic design is is going to be they have massing and they're going to develop it in in more detail I think we need to agree wait a second this has three viable schematic massing Concepts Illustrated an axon and perspective view so it uses the word schematic yeah before there yeah I guess it depends when do they normally come to the DRC is it well I mean they don't come with just Concepts they they're probably NSD right well this is part of this is part of what's going on right now is that they used to come to DRC at the same time as planning board and there have been issues in previous years where they go back and forth with the two groups and so that I think is one of the ongoing issues that has to be addressed period um because I know that we've gone through with clients I mean sorry applicants clients on the brain right now um and we've gotten buildings to a state where we think they're they're pretty good based on what's going on with the planning board but we've at least gotten the outside to look decent they don't have you know my pet peeve all the vents running down the front and things like that or they're hidden and then um they get the planning board and everything gets changed so both 128 Main and 12 Pawn that happened um and that wasn't the only time actually it happened a lot before that we tried to do this in in all of our presentations you have a large context plan that shows significant buildings and features and open areas around the project um so I I think we should be asking for that we make it part of our practice but not everyone is going to do it unless we ask for it correct I think too we could you know say something right in the beginning that you know these documents are being requested uh in the interest of streamlining the you know process so that we don't have to go back and ask for drawings over and over again so maybe it would be a way to kind of elicit some cooperation from the applicants you'd actually pull that language right off the agenda so I put it on there because I'm really I I I would like this to work um and I think we need to tell them we're thinking about this because I think they don't think we are I agree with what you said Hannah um how would you like that to be I think it's like a introductory sentence before you get into the list of drawings so like right under the title there it's like you know that this list is presented you know to facilitate a streamlined process of communication and approvals whatever words you want to use but basically to let them know that if they give us these drawings the process is going to be quicker and more efficient hopefully questions earrings the greatest streamlined process about the planning board and design committee foreign like how many meetings do they have with the planning board before we get involved because it's not right from the very beginning well no it's in flux right now um that's the best I can say about it because it used to be right at the very beginning in the in the bylaw says at the very beginning right I think we need to have a conversation or another retreat with the planning board in order to discuss this you know if we're going to be able to look at three viable schematic massing Concepts then it has to be at the very beginning but that has to be understood when the planning board discusses when the project comes to the to the DRC um so yeah I well I was going to say let's get the list together first and then we're going to discuss that approach second because the answer is I think we need to do that but we have to watch the time here because it's 8 30.

foreign [Music] thank you so much and good evening Azusa Community welcome to the Tuesday August 22nd 2023 meeting of the azus Unified School District Board of Education the time is now 6 38 and we will resume with Open Session if you would all rise to join me in our Pledge of Allegiance thank you and moving on to item 5.1 reportive action taken in closed session there was no action taken by the board in closed session now moving to item 6.1 public comment hope do we have any members of the public in person there are no blue cards for members in person members of public in person and Lika is anyone online who wishes to make public comment we have no online public comments thank you and now we'll move to item 7.1 this is an action item may I have a motion make a motion to approve 7.1 second moved and seconded is there any discussion I just want to thank the Azusa Police Department for adding that one paragraph that we spoke about and if you noticed it it's on there now so I'm willing to vote on that any further discussion okay seeing none it's been moved and seconded I'll call for the vote and the item passes unanimously now moving to 8.1 our government's Workshop Mr Ortega [Music] thank you Dr Beau uh tonight uh we have um our awesome facilitator who's been with us for several governance meetings I'm happy to um be on this topic um and so um Miss Angelina pride comes with the comes to us via csba and so again we're just very fortunate and grateful that she is here and I'd like to turn it over to her um to get us started great thank you so much and thank you for having me back again I've enjoyed working with your board and I'm happy to be here working with you on this process um so when um superintendent Ortega reached out to me to come in facilitate this Workshop as you look at your mission and your vision and your goals um I was very excited about the opportunity because right now is the perfect time for your District to be updating all of these your district has been through a lot the last few years um in under strong leadership luckily you've been able to weather the storm and get to the point where you are now so I definitely want to commend this this the board and the administration on all of the work that you've all put in to make sure that this District continues to move forward in a positive way the other thing that I want to say before we get started is that the process I have the opportunity to speak with super superintendent Ortega about the process that was utilized for collecting information from your stakeholders and I have to tell you that the way that your District went about doing this was I mean just incredible to engage the stakeholders in the way that you did to get the responses from the community the way that you did and to let them know that you weren't just checking a box that you really wanted their input and I think the time and the effort that was put into it shows them that you're serious about making sure that the mission Division and the goals of this District match what the community want not just what the board wants not what just the District administration wants but to have input from everybody this process that you use is one that I have not seen in a very very very long time so definitely want to commend you for all of the work that you did in the commend your community and all of your stakeholders for taking the time to be involved in that I mean to go to a retreat and spend all day in a room you know hashing through this that's just incredible so hats off to you guys I mean that's truly a model for how you went about this process so again kudos to all of you in the district for doing that and making sure that that all of the voices for the community were heard so I want to jump to just jump right into this because you know I want to make sure that we get all of this done and that when we leave here today that everybody that we have a final product I don't want you to have to drag this out anymore you all have good information um from The Retreat and from the surveys from your community so we have the foundation already now it's just to say okay how do we make sure that this aligns with everything that we needed to align to um for the district mainly the lcat so um a couple of things before we get started this is not a just a rubber stamp I want all of you to let your voice be heard um to express any ideas that you have any concerns that you have now is the time because once we say okay this is it that's it you're going to support it and you're going to say yes I gave input on this and and I'm ready you know this is how I feel so now is your time to speak don't leave the room and say well I don't like this because of this if there's something that comes up that you don't like or that you don't build represents the district in the way you believe it should this is your time to speak so I don't want to come back to another Retreat six months from now and people say well I felt like my voice wasn't heard or I felt like I didn't get to say this now's your time to speak as we go through this process so please please please speak up and let your voice be heard um one of the other things that I wanted to say is I also want all of you to be open and candid um I know that sometimes when we're in these settings uh you you may think that you need to hold back something that you want to say this is not the time as we're developing the mission and the vision and the goals because like I said once we're done with this this goes on your website this goes on all your marketing material you need to be able to look at this and say yes this is we did a good job on this so don't hold back any concerns that you have be open and candid with any comments or questions that you have or you know input that you want to provide so we're all good on that okay so then um let's go ahead and get started the first thing I wanted to talk about was the fact that your district has been through a lot of changes but not just your District um education right now is going through a lot of changes we're seeing challenges with funding number one enrollment as you guys are very familiar with um equity and access teacher shortages student achievements special ed services technology language barriers mental health and well-being infrastructure and Facilities Community engagement policy changes and regulations and um still you know trying to make sure that we're getting the students back from from covet you know the ones who went into remote learning and never returned back to us and tracking them down and getting them back in the classrooms so the district has a lot of challenges that they're facing so as we develop our mission and vision and goals we need to keep those things things in mind but not just those things we also need to keep in mind the lcap because your mission and your vision and your goals must be aligned with the lcap and if you recall and with the l cap there's eight areas um for the that we have to make sure that we adhere to when we um address the L when we do our lcat and so we want to make sure that we keep those eight areas in mind as we go through this process as well okay so then let's go ahead and get started so I figured that we would just go in order of how we usually do it and talk about the um the mission statement first and so the purpose you know of the mission statement of an organization's mission statement is to clarify the identity of the organization number one what are you here for what is your goals what are your objectives what is it that you hope to achieve and so your mission statement needs to do that and it serves the district um purpose to help guide the organization's actions and the decisions that you make in you as a board you guys make a lot of decisions with through your votes and through your proposals so your mission statement needs to be able to be clear about the overall direction of the district so and the same with the vision as well but um the vision statement when we talk about that we're talking about purpose you know it outlines our long-term aspirations our function it provides clear and inspiring picture of what the organization envisions of what you want to be how you see yourself when people say Azusa unified what's the first thing that comes to their mind and then the importance it's um it's like um a vision statement it helps you to share the organization's culture you know how you guys interact with each other what your growth plans are how Innovative you are and then when we look at your mission statement we talk about defining your core purposes in your primary activities your reason for your existence we talk about um the mission statement we also look at the function which outlines what the organization does who it serves how it delivers those Services um and how we listen to and interact with our stakeholders and then also a well-crafted mission statement provides clarity about the organization's Focus about the guiding principles and the primary function and it also helps the stakeholders to understand what the organization any of you have ever been on a job interview where you wanted to research the company before you applied for the job a lot of things times what we do is we go to their website item one of the first things we do is look at their mission and their vision statement to see okay what is it that they're trying to do what is it that they hope to achieve how do they want to be viewed by you know their stakeholders and um the people that they work for and work with so those mission and vision statements carry a lot of weight so when you guys went through the when they went through the retreat and um if I get anything wrong jump in because I was not there so um when they went through the retreat they came up with draft recommendations and these are recommendations and I know that superintendent Ortega has said the same thing to all of you that this is not the final s these were recommendations so let's start with the vision since that one's the first on the draft recommendations when you looked at the vision statement that was recommended and not in full statement form but what they put down is they what they wanted to see as a vision statement what were some of the things that you thought and what were did you relate to what they said did you not relate to what they said um did you feel like something was missing or that something was wrong and all of you have a copy of that or was I supposed to bring it up on the screen Mr I think you said uh just in case for live right okay but it would it also be possible to get we talked about keeping the eight areas the lcap areas in front of us could we could we have that freshly sent our way so that we can actually or printed so we can keep that in front of us sure okay yes thank you yeah so so um when they they brought back the when superintendent Ortega brought back the proposals uh one of the things they said here was that um the vision that they they saw for the district so students and staff will discover their full potential and positively contribute to their community Through advocacy thinking critically communicating effectively and showing compassion so when you read this um after the retreat when superintendent Ortega sent this out to you what were some of the things that stood out to you about this anybody I just wanted to say that um I actually was honored to be part of the process and um just to give a little background to my colleagues they were not there there was a total of 18 people there including the superintendent his cabinet Administration Union reps from aea and CSEA parents and students two board members which is um were president Bowen myself and we were there three days 12 hours retreat just to revisit the division the mission and the values and goals and it was 115 degrees where we went to this mysterious place outside and in the elevators with the air conditioning they knew you'd be happy to be in a room with AC but don't go in the elevators so I I just want to add that saying that you know how much time we took to really look at the goals and really look over um we looked over the survey we um all took strongly into the consideration was the voices of the community and the survey and the staff students and parents voices we look strongly at that so I mean I was part of the process of course you know I agreed with that we sat we went around we had conversation you know and for us to be here just to figure it out in what an hour or two I'm not sure um it's very hard to do than us being there three days 12 hours well then this whole group which is great all of you did the hard work you laid the foundation you looked at the survey results you looked at what the community had already said and then it was narrowed down to a smaller group as you said than to go through and say okay what what common themes are we seeing um what do we see that's missing that maybe nobody addressed or was something that's been in our heads that you know is here on paper that we hear saw in the survey as well and to have those Frank discussions and I think it was important that we did look at the series which I don't think my colleagues have the surveys in front of them and we did strongly look at surveys of people uh community members like I said staff and students in order to to reach the vision that we're looking for right yeah and thank you for um sharing what the experience was like since you were there firsthand so I really have nothing to add because I added it at that time if I could add just an overarching comment and then a specific comment to the vision um so speaking as a board member who was not there uh looking at the work that was done I mean I'm just I'm very impressed with with what's coming our way um as a recommendation so thank you to you to both our colleagues on the on the board cabinet and others who were there and participated yeah it's great work um I I will along the way just have maybe just a couple um suggestions or or some some things to to keep in mind but largely including this Vision I'm I'm just very pleased uh and and grateful thank you for that Miss Pride just a logistical thing can we can you go to the 100 and make that like 150 any help sure is that better yeah board member Ariana's or board member vanity this do you have any comments at at the beginning outside of this discussion let's just look at the vision let's we're starting with the vision so any comments on the vision and superintendent Ortega please feel free to speak up as well I think I wanted to just Echo uh board vice president Rodriguez Pena's comments about the process that it was um Mr Ortega did a great job facilitating so he wasn't leading he wasn't really inserting himself into the conversation but he was facilitating small groups that got up to large groups so we had what three or four rounds each to discuss with our our teams and I think one of the uh one of the themes that we heard loud and clear was safety and we addressed that at each round in each of these aspects Mission Vision goals um values another element was really kind of the human well-rounded holistic element that you'll see reflected in words such as compassion and collaboration I think there's a lot of robust discussion around the human element of what kind of um people we want our students to be what kind of people we want our staff to be so for me those were two key highlights the focus on safety and how that should be represented in words and in language and also the really the I call the 3D or the the humanistic emphasis on the kind of people we are as a district as a whole a good point and while you're talking about safety because I did see that um as a theme that was that had come up and through my conversations with superintendent Ortega asking him more you know about what he heard while he was there um as we talk about safety and wellness keep in mind that it's not safety and wellness is not just one little thing it's several things we talk about physical safety but we also talk about emotional and social well-being as far as safety we talk about um Crisis Intervention and support preventing substance abuse hygiene and sanitation even physical activities we talk about nutrition you know is everybody getting lunch is everyone getting breakfast so all of that falls under safety when we're looking at that word so I know a lot of times with everything in the news when we hear safety we tend to automatically go to you know the safety in the classroom of the students and the staff you know with active Shooters and we also go on to the the other part of the um safety where we're looking at the substance abuse in schools because those are the things we hear about on the news but keep in mind that there's so much more as well and as I've heard this board expressed in other workshops that I've done with you about the social and emotional well-being that's a huge safety issue but also the nutrition that's a big one with the lunch and the breakfast and you know just doing everything we can to to keep our our students physically healthy as well so um I'd like to say something about the vision I think police for me um I wasn't involved in those meetings but in looking at this for me I think what's really important is that as a vision right for the school district I mean it's great that we you know that we discover their full potential and positively contribute to their community Through advocacy thinking critically communicating effectively and showing compassion but I also think that because we are an educational system we need to remember that well as I feel this that we need to remember that um our goal is to become successful adults right in the future so to me the word success and really embedding that type of language within the vision speaks volumes because at the end of the day when when the student graduates we want to be able to produce a successful adult in life and I think that I I don't I don't see that here I mean I think there's a lot of great stuff here and and um I that's one of the things that I see would bring a little bit more value to the vision at least from my perspective you make a good point and I see you all just got copies of the the lcaps the and thank you for asking for that um because as we talk about this you know I said earlier we have to keep the eight priority areas in mine as we're going through and for those listening the lcap you have to address a priority areas and there's student achievements student engagement um this full climate the parental involvement the basic services and course access um so of course as you were saying that our goal is as Educators and as board members is to have the students be successful and students you know achievement is always at the Forefront and you guys have done enough enough workshops with me to know that my favorite sand is um is Student Success and achievement that that has to be the number one focus of everything that we do is Student Success and achievement always so keeping in mind what Sandra said and then um anybody else have any comments that they'd like to make about how we need to look at revamping the statement just to get clarification um or which I agree with you a board member benavidez um we would like to have success added to to what the vision is well this is the first time I've been through this process but yes because I think it's powerful that's a powerful word because at the end of the day that's our job right our not not just as a board because we we govern the district but you know the teacher also has a job that and I hate to say that a student is a product but you know that's our job is to deliver a successful product that can be a you know a successful producing adult in the future and and I just see I don't see that here I mean it's great and and I and I love this but I I just think that as Educators that it is our job to make sure that as uh as you you stated um that we need to ensure that our job is that we have Student Success and achievement right because at the end of the day they once they leave you know our campus they they are out there they're adults we want to make sure that they are contributing to society but that they're successful in their contribution exactly so so where do you think it fits in this fishing that's here you're reading that where would you think it fits I have no idea but that's and this is my first time I'm we're doing you know I'm going through this but it's just I I and I don't know what the parameters are if we can insert that word yeah I can type it in and you guys can read it and say Yes No Maybe So yeah board member benefits I just have a I mean just a thought don't buy what I'm selling uh but we our first goal if uh I'm as Pride if you scroll down to our first goal is around student learning just wondering if that would be a place where you want to see success and achievement we do have the word achievement there right now and by we I mean the group um just just a wondering if that would be a a place where um that would that would fit just as a just as an example uh every student will receive a well-rounded education that meets their diverse needs and promotes their gross achievement and success is there any way we could insert that in the mission a thousand percent that's the wishes of the board so are you talking about I thought we were looking at the mission or the vision we're looking at the vision we're looking at the vision statement now this one here that he that superintendent Ortega referred her to was the Galt was one of the goals Justice to show that what you were saying is one of the goals listed as one of the goals in that we could possibly add the word success here in the in the gold at in this goal about student learning Mr Jacob could you read that so your learning goal one more time sure again if you added and again this is just a recommendation uh every student will receive a well-rounded education and that meets their diverse needs and promotes their growth achievement and success and I don't know if achievement success are too close or not but um this is a an idea but but to the point of of course if the the board wishes to insert in the vision of course I would actually agree with board member benavidez in that uh finding a way to insert that in the overarching vision uh would actually seemed to make a lot of sense to me personally so you're you're saying this goal here or just the word success I'm going I'm going so I know that uh superintendent or Sega suggests or or asked would if we were to add some you know success within goal one would that be sufficient is a question that was posed primarily to boyfriend videos and the rest of us I'm saying after hearing what you what you should I agree and I don't think that that would be sufficient I think that it would it would be best to I agree with you from I understand the language of product and what that looks like I I get the complications with that but from a vision standpoint it would make sense for us to talk about uh you know helping to facilitate the growth of successful adults or or that being part of our vision that makes a lot of sense to me as as you've shared that one I'd like to chime in just a little so um in our in the The Retreat uh stakeholder discussion of vision we purposefully purposely included staff so students and staff in terms of all the people that our district represents internally in terms of internal stakeholders and I I'm hearing the um the idea of adding that word success which I'm not arguing against but so I'm just I'm holding it there and as I read the vision as it's written I think if it's if the vision statement is a statement that describes our aspirations I think you could say that a successful student reaches their potential they contribute they positively contribute to the community they add they are able to Advocate they're able to think critically they're able to communicate effectively and they show compassion and I think that's a way to describe success even if we don't use the word success and that that's a that's an additional thought but if we were to add the word success into this sentence as it's um currently constructed may be the point of where we could add it would be something like students and staff will successfully discover or successfully realize their full potential right because realizing your full potential is success in in in the broad sense right if you have reached your full potential of the district and the education and the experience that you receive and participate in if that enables you to reach your full potential I would argue that you the district has been successful in helping you do that so we'll discover to me is like well I'm going to discover it but am I going to oh am I will I own it right I guess that's the way it's kind of speaking to me because we can all discover our talents but is that something we are going to be a product of is is I could discover that I have the talent of let's just say sewing but is it something I'm going to utilize so if you were to using your your suggestion uh what president uh successfully realized their full potential I I think that that gets that what you are suggesting so I think that would make sense in jumping ahead not not too far but looking at Mission where we're talking about uh diverse College and Career options and and we're talking about students there I could see a way to add what you're talking about with success at the end of that so I and I I would be comfortable with it being in either Vision as you suggested or finding a way to put on the tail end of the mission foreign again that the vision is the it outlines the long-term goals and the idea of you know the future idea of what your students will be in the mission defines like the the primary purpose of your organization your reason for existence so when we're looking at the vision you know we're looking at long-term aspirations what are you aiming for so I hear you you're saying you're aiming for success for these students so I would suggest if um board member benefits if discover if you feel that discover is not um impactful enough maybe it's a word like realize because realize kind of means that it's you're not just brushing against it but that you are doing it that you're living your full potential is that the kind of like word that you're looking for I just I think for me I would prefer to see the word success in the vision somewhere because when when you when you go to the if you're on the web page or you're looking at this District's Vision I mean that's that's our overall Vision as Miss Pride was saying right so if we could insert that word in there somehow and we could come to agreement then I think that would be great okay so I'm going to ask a question here because I do not use Google Docs we are not allowed to use it at my job how do I strike through this in the upper right hand corner where it says editing if you click the drop down and change it to suggesting now you can just delete it [Music] yeah that's what I wanted to strike through so that we are not taking it off so we don't have to keep putting it back so I know where it's at in word but I don't see it here oh you gotta take it out because I know like what was the word you said um yeah I just think that yeah the word discovers kind of to reach their potential I think that's what I feel there's success to reach your potential success either I don't know dancing singing English stem whatever they do best and we want to be sure that we are saying we as Educators want this child to reach his or her full potential and whichever it is you know what what whatever they do best but I think the word discover um it's we need to put a different word in there because discover again it's just very vague it just doesn't um so um trustee um Benavides um I did a strike through through Discover and put in the their suggestion that we had have successfully reached um you can see it on the screen is there a way for us to be able to see her screen on our computer I think they would have to log into the zoom huh and turn one into three yeah and you tell me what you'd like for me to insert or something in the and then I'll make sure that I put any changes in blue so that you know will know what I've added in and will strike through anything that we're thinking of taking out I'm so sorry are we just speaking out I think that this can be a little bit more important okay um one of the things I I do agree um in adding like success or discover I have uh like advocacy will some word to basically it's it's the autonomy that we're we're giving them right that for staff and for um students so I would suggest students and staff will um have efficacy to reach their full potential he and I chime in just on just on the word efficacy only because a lot of people don't know what that means and this is going to be your vision statement that any parent any Community member who's not in education or who's not in a field where that word gets thrown around we want them to know be able to read it and get a a good understanding of what we're speaking on do you have a different word you can think just to check in on that you're totally right when we discussed we did have many educators of course they're bringing all these big words that we didn't know what they meant and we spoke about just exactly that we wanted to be sure that anyone could pick this up any parent can read this even if a student they need to and understand it right how about Blossom or our mindset is awesome except to all of you Mama thanks I'm just throwing it out there you know to have yeah you don't like the way it reads um at this moment I I actually do really like it but I do agree with board member Benavides is that I I would like to see success and full potential does kind of but at the same time just to be clear and direct and this is what I'm hearing for you is that you you know just to be clear and direct to be able to go ahead and add that instead of just what is full potential well it means to their success thank you all right are you like me I left one of my pair of glasses in Texas I had to take out another pair today Adrian read it to her so it says oh go ahead okay popcorn I mean it says students and staff will successfully reach their full potential and positively contribute to their community Through advocacy thinking critically communicating effectively and showing compassion is that better yeah let's see let's move this over is that better yes with just an eye test chart [Laughter] opinion of what I like this change yeah I do I think it still keeps it simple but it if this is the first thing you read on our page yes success is right there so am I hearing consensus on this as your vision statement yeah okay I just want to say that I think what it does is it creates the intention right I mean that's that's the goal and and again keeping in mind you know the purpose of the mission as I said and I think that um I agree with the board that successfully sounds better than discover there's lots of things about myself I'm still trying to discover so successfully is a much better point all right thank you so let's talk mission to create a safe caring environment where we educate and Empower all students nurture all learning styles and ensure diverse College and Career options initial thoughts so I I personally I go back and forth on the comment that I originally had was under the one of the one of my two comments was under the first goal with when we're talking about student learning and and being specific about like targeted achievement that's the only thing I wonder I see we're going to educate and Empower all students and ensure options but I've but the mission of what what are we existing to do I I really think talking about student achievement it would be important for our student achievement to be included within the mission somewhere I hear Adrian and uh board member as a Counterpoint to where how draft dramatically the mission changed from what it was to this version um and correct me uh superintendent it was really focused on state state federal and local assessments was that the was that the mission statement that was previously there because there was one of these um uh paragraphs if you will that really focused on assessments and we wanted to move away from saying our mission was not to have students do well in the assessments but broaden that and so we that's how we got to educate right we said we're School we're School District our job is to educate and we added empower so that's I share that as background of how it evolved over the course of the three days can you read the previous one do you have it up the Azusa Unified School District equips every student with the Knowledge and Skills for College and Career ready Readiness to fulfill the purpose and positively impact Society let's go one where um about the the gym okay oh what was the previous mission statement [Music] can you read it one more time the Azusa Unified School District equips every student with the Knowledge and Skills for College and Career Readiness to fulfill their purpose and positively impact Society again don't what don't buy what I'm selling but what just to a board member Greer mentioned I mean if that was a desire of the board I mean I think you just said it it just goes at the end of the mission again don't don't buy what I'm selling but I mean it would be that to ensure student achievement seems appropriate to me if that was the will of the word can I chime in a question that I had when I read this the only word that's that seemed odd or out of place to me was the word options because it seems like we're narrowing it down to that they only have two options College and Career options diverse College and Career options and reality of it is is that there is going to be some students who you know college is not going to be their things there's going to be some students where career may be they're you know they're going to have to have a job at some point maybe to take care of themselves but maybe not some may want to travel do volunteer work some may want to get involved in other things that aren't necessarily a career right away or not go to college right away how are we supporting those students to reach their goals or as well are we thinking about them we live in a different Society now where you know we have a lot of students who take Gap years and want to go off and do something to figure out what they initial what they want to do later on in the future so the just the word options it made it seem like that's it that's your option college or career pick one Yolanda do you want to talk about the kind of the thinking of the stakeholder group and how we because I know we we spent a lot of time on this piece talking about careers and courses things like courses of study and I I strongly believe that the word options was like other than College and Career oh okay you know you know college career yes but other than that just like you mentioned some we get they are not going to go to college or even the career but they have other options of anything else they want to do maybe that's not the right word but that was the mindset I hear what you're saying you know what I mean yeah so I don't know there's another word you have in mind if you think I I I'm not sure other options that's I think when we were talking about it we were talking it started we were talking about courses or curriculum sorry oh no go ahead and and I think that's kind of how we're saying well we're instead of just talking about courses and curriculum what about Career Technical education vocational education and that's kind of how it got to these couple Awards here so you were looking at the CT part of the component of it gotcha um the other the other option for options is opportunities bringing the opportunities to our students right college and career opportunities a career can be in anything it could be Tech it could be you know a three-week course or online course and these are opportunities for our students so I'm going to suggest maybe opportunities instead of options what do you guys think thoughts I'll put it here just so that you can see what it looks like I'm a visual so I know we're getting into the nitty-gritty Awards meeting here which I mean it is what it is I like opportunities I think the word Ensure is odd with the word to ensure diverse college and career opportunities oh I'm like yeah I think if we're saying opportunities which I like opportunities it seems like provide fits it better I think I personally like that as well so to create a safe caring environment where we educate and Empower all students nurture all learning styles and provide diverse college and career opportunities yeah is that a thumbs up from everyone sounds stronger it looks like you well the only thing I have is around achievement but that could uh maybe that's for the conversation for the first goal to uh that we have so I'm comfortable with this we have consensus I'll read it one more time to create a safe caring environment where we educate and Empower all students nurture all learning styles and provide diverse college and career opportunities we're good trustee um dinovites it looks like you still have a question well I was just trying to go back to what um board member Greer said with respect to if I'm understanding it correctly student achievement somewhere in there is that what I was hearing or yeah to to unpack it and maybe maybe we can decide is it best here or best to be addressed in the next area I just think it's important when we think about what what are we doing whether it's a goal or whether it's saying what do we exist to do is is to create a way for students to to almost like a better is get to the next level so if if we're coming here how do we how do we rate how not just raise our scores but but how do we how do we help students to raise their own individual like they are we're speaking about their their individual growth which then raises you know everything across the board so maybe that's best looking at the goal one or being specific about that within goal one um but I would just say that's part of when we think about what do we exist to do uh part of that is to to to to to uh catapult our our students hire um academically and I I think that that you're right I think when we get down to the goals we can be a bit more specific um this one is if and I'll go back to my my first analogy from when we first started the workshop if you were looking to apply for a job at Azusa Unified School District and you were at the mission statement as we just edited it what would you think would you think oh okay or would you think I don't get it we're good I didn't want to say anything until you reached consensus but I really like it I think it sounds good with just those couple of changes I think that it really um it kept the it kept the the input from the stakeholders and from what was developed at The Retreat it kept what they wanted to see and what they thought the missions should you know look like and I think it just took it took it up a notch so and that was with just changing those two words so okay great so before we get to the goals we do need to talk about core values so these are the things that um came up as core values in one thing that I did notice is that a lot of the the items on this list do go back to the um the priority areas for the lcap as well so as you look at the core values here what do you think do you like what they put is there something you want to add is there something you want to delete we have collaboration diversity equity and inclusion Integrity accountability and respect continuous growth open communication and student focused these are the core values that you as abort the administrators of the district the teachers the staff this is what they're saying that they're committed to doing in their positions each and every day and your positions each and every day for the students in this District I I do want to make comments on this I and I don't know if we can change any of this because it sounds like it's related to the lcap or whatnot but you can still change it this is this is what we're here for today and I I mean I think it's important for me to speak on behalf of the community that I represent on behalf of the children and um and I love everybody and this is just you know unfortunately for me you know Equity diversity and inclusion and we can thank our government for this but there has there is some kind of you know related like negative connotation to that and I can't sit here and say that you know because of the community that I represent that I'm comfortable with that because uh there's there's still a lot of legislation out there there's still a lot of things that um when we look at the Dei I mean we're sitting here talking about this but how do the parents feel right I don't know because we're we're making we're basing our core values for them basically for our students and I mean at the end of the day the vote it'll come down to a vote right and and but I but I can't sit here and say that I'm comfortable with that as part of the core values and I know some schools are probably adopting that and I think for me I'm just not comfortable with it because there is like I said there's still a lot of legislation there's still a lot of things that are out there that um there's a lot of mixed feelings about this does it really promote um I I think it undermines too that it undermines um like Merit and qualifications and things like that to a certain extent whether it's in the workplace in school or whatnot but that's that's just my my feeling towards the Dei in the core values when I looked at when I look at this I'll I'll tell you and I'm speaking just for me what I what I see when I read diversity equity and inclusion what I see is that it means that um every student has the opportunity the same opportunity at every time and place from our El our English language Learners to our um our high achieving students to our low achieving students to our special ed students to the the you know at every level that every student is looked at in the same way and that they're viewed is viewed as how do I help this student continue to achieve no matter where they're at no matter what level they're at that when I hear the word inclusion that's what I think of is that every student is going to get what they need in order to be successful in school while they're with you and Beyond when they leave you um and the same thing with Equity um when I was with your team before I don't remember if it was last time or time before that but one of the things that we talked about that came up was making sure that there was no group of students that was left behind someone brought up the fact that um we were having a conversation and we were talking about um students who weren't performing well who weren't achieving well and someone says well you know yeah we want to give resources to those students and make sure that they're achieving both we can't forget about the high performance students either we need to keep challenging them we need to keep providing for them and make sure that they have what they need to continue to be successful as well so when we look at Equity you know we're thinking about that as well as far as as far as diversity your district is very diverse um very very diverse this district is and I think that the importance of that would be just saying that you know one area isn't going to get more because maybe that part of the district is more affluent than the other part of the district or this District isn't going to get more because maybe they're um a lower socioeconomic area of the district but that we are making sure that everybody gets what they need and equal isn't always you know Equitable because if you give us all the same thing you know all the same amount of food to eat but I'm not hungry and I don't really want mine so I let mine go in the trash but superintendent Ortega hasn't eaten in two days and I just wasted something that he could have benefited from you know so that's how that's just my interpretation of it when I look at diversity equity and inclusion one thing I would say and I hope that this doesn't get taken in the wrong way by any means is that I think that when you're sitting on the dance and you're making decisions about something like this and there's all this noise in the news and in the papers and on the radio and on the talk shows and everything that you have to say what does this mean to our district don't look at what this District said it means or what this news channel says it means or what this politician says it means what does it mean to the to this District so you as a board what does diversity equity and inclusion mean to you you have the opportunity to Define what it means to you and what it means to Azusa Unified School District because I know of Plenty districts that I've been to where everybody has a different interpretation so what does it mean to you but that's why you know I can add that you know I think it's really important that we leave it in there you know we are non-partisan when we're voted in we're not voted in by parties so we should not look at parties and look at what's on the news because we are here to serve our students whomever they are again like you mentioned you know ERD students you know High Achievers whomever we need to serve them and educate them all the same so to me we need to leave this in here it's very important because we started having this um even the students um what remember Ariana said we call the students at Glaston high school you know they were meeting together because they wanted to be included and they wanted to be a voice whoever they were and I know her daughter was one of the students and they um would come to the board meetings and and it's really important that we include them and whoever whoever these students are but it's also our job it's also our job to do that so we have to get away from parties and who you are and the News seriously we have to think about the students and the staff that are here at Azusa unified period And I took my oath right and I appreciate that and I took my oath as well but I think that and I appreciate everything that Mrs Sprite said as well but you know I I think that for me I think and and like I said at the end of the day the board will make a decision right and and um and I just wanted to make sure it's on the record and it's not I'm not here as a party I'm here as a board representing the parents of the children and um when I think about this I think about like you know diversity I get it I'm Hispanic right I come from a single parent household I mean we were on welfare you know my mom struggled she worked hard to you know for I I mean I went to school as an adult worked a job and got my master's degree but you know so the diversity I I understand that and we are a very diverse Community I used to work for the city I mean I know the demographics so equality you know I I look at it more like equality yeah we're all equal in a sense you know I mean and the reason I said that earlier we can thank our government because it's kind of like they've they've structured this Dei and and um it's evolved into something that unfortunately I didn't make that decision none of us here did and and it and it just happened and now we're having this discussion and I'm not here representing any party I'm just representing the children and the families and what I heard when I was out there campaigning and I'm looking at it like diversity yes because we are a diverse Community equality because we all have we we all have equal opportunity I'm sorry quick question just so I'm clear is it equality did you guys change it what well like stepped out or Equity yeah I'm saying she's standing quality yeah so diversity quality and you know to me it's like more like color blindness because I think that that I just think that we're we're getting caught up with a lot of yeah it is there there is a lot of talk out there and and with respect to different parties and things like that but I also think that we we need to respect the parents and the children and and um some of the things that we hear too as board members and I'm not here because I'm here representing any part I'm here because my job when I was door knocking was I was listening to parents and they're what they were voicing to me so if I were sitting on the dice and not voicing I'm not just voicing my opinion then I would be doing a disservice to my community or my trustee area and I'm sure there's some within the other areas that also feel the same um this is why we did go on the survey parent survey yeah parents were the highest at 52 percent and we listen to their voices and this is where we actually came out with this also right you know so and and hear the community also right and that's okay I mean if the survey you know if it rated high in a percentage that's fine but I just wanted to make sure that I voice my opinion on behalf of the community that I serve because that's also important that I don't forget that that's why I'm here no and remember what I said at the beginning is that everybody needed to speak out and everybody needed to say how they felt about things whether they like it whether they don't like it whether they have suggestions for it to change it that's part of the process so you're just yeah you know and sometimes we're going to agree to disagree but absolutely my job as a board member is to represent my district now the 52 I will challenge you on that when your job as a board member is to represent the entire right the Azusa unified right exactly but so so and I I don't know the 52 percent you know maybe they surveyed those people I I have no idea that's we did yeah this is a service right so I mean I'm just voice and that's what we that's when I asked each and every one of you to do and I thank you for doing that it's important that everybody's voice is heard and you know everybody up here you don't always have a 5-0 vote on everything that's that's just part of being on the board so no I thank you for um voicing your your opinion and your thoughts and your concerns if if I could add interestingly enough ironically looking at diversity I think I think this represents diversity even here on the board because for me as a as a representative who who values representation across the district across the different categories that we may you know consider it's it's for that very reason that I I would be I would be uncomfortable if diversity equity and inclusion was somehow excluded from from our our core values um and I and I do know I'm uh I'm I'm aware of the ways that that can be a buzzword in in certain settings in certain certain places um maybe even positive and negative and depending upon where you're where you're suggesting it but I think that was spot-on despite what you said about uh for us it's important to understand what does diversity Equity uh and and Equity to distinguish from equality like uh specifically from equality um but what is what is diversity equity and inclusion mean within the Azusa Unified School District and I think it's important that that we are we are mindful of that um across across the the district um and across the different categories I just want to to read Equity Equity means each individual or group of people is given the same resources resources or opportunities Equity recognizes that each person has different circumstances and allocates the exact resources and opportunities needed to reach an equal outcome one of the reasons I believe that this is very I feel very strongly about keeping these core values within our district the diversity the equity and inclusion is because we did have our students staff community members come and speak and we listened and that shows right there that we are listening that we are not taking things out of context because somebody feels strongly about you know taking it out of context it is what it is I mean we can't we can't read too much into you know we want to accept everyone diversity equity and inclusion is what we need to have in our core values and um you know it's it's one of those things where I I hear um what what was said that you know we hear our community but the same time we need our community to come and speak here we can go and listen to our community you know on the phone or they can text us which they do right and we can knock on their doors or whatnot but I think it's so important when we have a group of students that feels very strongly they did not have a diversity equity and inclusion in their school setting that we we listen this is our future and I think one of the things that we have in our division let me go back um where we included right the success I think this adds to their success as well that at a young age we are not excluding them right um and so being able to empower them with this I think will also will also um you know Empower them to be successful adults I'll try to be brief so um I'm very much in supportive including diversity equity and inclusion as part of our core values and I think just to uh if we could skip ahead just a little bit to one of the goals that is presented here around human resources um Board of debate with this I heard you mentioned something about uh Merit and accomplishments and presumably you're talking about affirmative action or preferential hiring practices or admission practices in the Human Resources goal that again is presented as a draft for consideration we specifically cited hire and retain diverse Personnel who are highly qualified et cetera Etc um so I think diversity in in this entire document as a whole appears in a couple of different ways um and and I think that is also you know by Design um and this I hear you're very passionate comments about how you feel you know representing stakeholders that you've talked to personally or stakeholders in the district um I think along with some other colleagues here that citing and really naming diversity accurate inclusion as it stands I would not want to have a Mission Vision value statement that did not include that any other thoughts or any other thoughts on on diversity Equity inclusion or any of the other bullets that are listed here or do you feel anything else is missing in the core value where it says continuous growth I was um thinking more of the line of providing lifelong learning right because continuous growth sounds kind of like okay but being able to provide um as a district the love of you know of learning to be lifelong I I had us well I'm not not I don't know about lifelong learning but what I wondered growth is uh we've talked about continuous Improvement and that's a word that we've that we've used and I wonder if that's more fitting only because growth growth can not always be isn't good or bad or it can be either um so I I would actually be in favor I don't know about I'm not sure about lifelong learning um or if that it would go there if we were looking to add that somehow as another value but um which I'm not sure about either but I would say continuous Improvement versus a continuous growth yeah I just didn't like I didn't feel that growth was the strong enough do you have a strong an adult app program is when I think of lifelong Learners I I didn't know my mind always goes to our adult Learners that are in our district and we you do have an adult program yeah I would like to see lifelong learning added to our core values to also include you know one of the things you said because it's the ranges it covers everybody we can make that another bullet I would like to suggest that but I do like the continuous Improvement instead of the continuous growth and then possibly add to the and add the lifelong learning as a different uh bullet point just add the two bullets and the lifelong Learners and continuous improvements and remove the continuous growth because that's a growth means like I mean a lot of things but grow I don't know [Music] put that there will leave or make this one and I think Mr Ortega we've heard you say continuous Improvement in many board meetings so it's not only Improvement to test scores and other measurables but Improvement to systems and procedures and policies you're doing pretty good on that Angela yeah you don't know how to do it this is so you know anytime you're on a different computer other than your own you're looking for everything yeah so um I made those changes is there anything else that sticks out to any of you any questions comments some concerns additions deletions can you what were the core values or is if you can read those out the previous ones yeah collaboration honesty and integrity being student-centered accountability equity and Excellence transparency can I make one suggestion not that it really matters but can we move student-focused up to be the first one so are you guys okay with this list now anything any other concerns I think I like transparency in there because I think that's it's it's critical nowadays I mean it was in there in the prior goals right with integrity and title I was actually going to say how about if we put um transparency and integrity together because they kind of go hand in hand yeah is that okay yeah that's that works are you guys okay with that how does that look to all of you complete [Music] and I know um I know that there's concerns on the diversity equity and inclusion but we have consensus that we're moving forward with this I just want to make a comment on that and you know for the record I'm not sitting here saying that I don't know that we're a diverse you know group I'm cognizant that we are in a diverse Community not just here in Azusa but you know in the surrounding communities um so I'm sensitive to that and uh and I know and I believe that we should all have you know there should be some kind of equity and and and and that everyone should have an opportunity whether you're you know whether you you know you have maybe you come from money or not and and that um and that it should be inclusive of everyone unfortunately in today Society right this is where we are today so for me you know the reason I brought that up is because I want to make sure that there is an understanding out there that uh it's important for me to be the voice for for the others as well and I'm it's not because I'm sitting here and not cognizant that that you know I'm sensitive to those things as well especially because of my upbringing and and I I mean some of my best friends are from different cultures you know and and I mean I meet with them just this Saturday I'm meeting with different cultures but unfortunately today we live in a society where things have been taken out of context right so but then again I go back to the fact that I am sitting here representing certain stakeholders and I I'm that voice and and I just want you know my colleagues and everyone here in the audience to be aware of that thank you okay we're making good progress here so now we were on our goals so I'm gonna take this down so I can try again I'll show you as much as possible so we did make some changes here already I can take that one out now that I know how to strike through things so I can take this one out so if you'll recall at the beginning of the meeting um we skipped down to Student Learning because of the word success and we added um we added that in under student learning the student learning goal so the student learning goal says every student will receive a real one well-rounded education that meets their diverse needs and promotes their growth achievement and success um anything that now that we're actually on goals that you would like to add delete have a discussion about this statement before we move on to human resources I think the only thing it would add is a comma after achievement to make the punctuation consistent among all of our sentences absolutely thank you you got a question on it doesn't sound quite right to you I'm trying hard not to be nitpicky oh no go for it then remember this is your opportunity do it now so I wonder if looking at looking at this I wonder if but if my Hang Up is on the word promotes um it's it's just a bit too passive for me and I I understand I I understand that we will have these are going to be goals and then we're going to have other like specific tangible targeted goals that are that are attached to this is as well but I would just love this as a district to take to be bold enough to to do more than promote let's set a goal of promoting growth and achievement but I don't know but I don't even have a suggestion for a replacement one I mean thank you how about their support or ensures because this modifies well-rounded education Imports diverse needs and supports their growth diverse needs and what did you say uh trustee RLS you said a word just a minute ago myself yeah I can't remember what you said just a second ago Advocates that's right Advocates um I think I think the word ensure insurers is the closest one for me personally that I've heard the word insurance is carries the most weight that's what I'm gonna get me give me some context of what you're looking for it to to explain to convey to somebody who reads it what do you want to convey that we're that we as a district are saying that we we're that this is what we're going to do like we're we're taking on the goal of not merely promoting someone's growth and hope they get there but we're our goal is that yeah so if we look at the word ensure we look it is a goal to ensure because it's already a guarantee yeah because it's already a goal which which the fact that it's a goal makes it aspirational by by Nature so we're working towards it so to be working toward the promotion of is just a it's it's it's too passive in my opinion sure I would still like to see that meets their diverse needs and advocates and whatever other word I would like to include advocates in in there as well that we are all Advocates teachers staff Administration board we are all Advocates right of their diverse needs to ensure their growth and achievement so that meets their diverse needs and Advocates their growth and achievement their growth achievement and success that sounds a lot stronger that means their diversity and ensures achievement and success let me take out insurance for a minute so you guys can read it both ways let's see it both ways and tell me what you think I don't I don't feel like the word Advocates fits in this sentence it sure means that we are going to do that that's right we are Advocates means more of um well I think you're going to advocated yeah because it's a well-run education and yeah ensure their cross yeah I like that one could you could you read it for us please every student will receive a well-rounded education that meets their diverse needs and ensures their growth achievement and success I'm comfortable with this yeah I'm making sure better than promote any other thoughts maybe not here but I would like to see that in one of our goals and I can't remember which one right now the word advocacy um but we'll get to it okay hold on so we have consensus on this one yes sure it's a Human Resources we will hire and retain diverse Personnel who are highly qualified and provide competitive compensation professional development and ensure high standards for professional conduct you have professional choice she missed you if we were trying to not use the word professional twice in the sentence and also make it more accessible language we could think about replacing professional development with training so I know in schools we talk we say we even say PD we don't even say professional development and that's not something that everyone would readily know or even what professional development is but I think training is a more accessible word we will hire and retain diverse Personnel who are highly qualified and provide competitive comp and provide competitive compensation training and ensure high standards for professional conduct there's still something in there when I read it out loud that sounds weird am I the only one catching that I think training doesn't fit in the right trees Stronger Yeah well something with cream flow yeah you know I don't want to say dog but you're training you know someone you're just I think it should be I mean it shouldn't be a simple coaching Fuller than professional development because yeah you're right okay but it's just there's something with the flow listen to the flow it says we will hire and retain diverse Personnel who are highly qualified and provide competitive compensation training and ensure high standards for professional conduct it could just be me I think it's it's just something it's Punctuation is that what it is so here's I'll take a stab so we will hire and retain diverse Personnel who are highly qualified comma and provide competitive compensation and meaningful training comma and ensure high standards for professional conduct so compensation and and meaningful as a descriptor for training uh-huh foreign high standards for professional conduct is that I miss anything that you said no but now that I look at it maybe there doesn't need to be an and after qualified it's just um a comma so the the verbs are higher and retain provide competitive compensation meaningful training and then the next verb is Ensure so we will hire and retain diverse Personnel who are highly qualified provide competitive compensation and meaningful training and ensure high standards for professional conduct Ed before Angela um educate educate somewhere in there I mean um provide competitive compensation and educate I'm actually comfortable with uh professional development even though the word professional is in there twice because it's professional development and professional conduct which are which as two connected things are are I would be comfortable with professional on there twice as it was originally wow and then we're taking out did I get that right oh oh sorry I mean in poha should be removed so we will hire and retain diverse Personnel who are highly qualified provide competitive compensation and professional development and ensure high standards for professional conduct yeah I like the professional development but could we use another word for like professional conduct the professional development I think is strong and yes we do we do like the perfect but but the whole professional and professional does the same thing well look at professional conduct and again like before I asked you so when we say professional conduct what are you trying to convey excellent customer service [Music] that they're going to have good contact with the um students parents staff not even conduct what the word means I don't know if you have to put professional conduct down now I really like what what you just said can you please repeat it employee conduct right you said something different oh um when you asked you know when you say professional conduct you know High prevent you know good pressure conduct um what did I say I forgot what you said excellent customer service excellent customer service so if we're facing our students we're facing our parents the community each other if we're all providing excellent customer service yeah yeah then we are acting according to high standards of professional conduct I I mean so let's let's go with that if that's what people are thinking I think customer services include and included within professional conduct and but that there are other aspects of professional conduct that are not included within customer service so so to me that change would be more limiting um could we add that though okay I would like to add it actually I don't think we should put it twice I think I think that would uh I just think changing it replacing professional conduct with customer service would only get at a a important aspect of professional conduct but but it but there's there'd be other pieces I think that are not included within that so I agree with that and it was just my reaction to what is that was my first reaction to professional conduct because this is a human resources goal so this is about our staff and our employees what if we instead ensure high standards for employee conduct I would be comfortable yeah it works yes yeah I like that I think for me I was thinking more like um just the like the environment right because that's a what do you mean go ahead high standards for I think I have I'm just adding this in so we don't forget where we were again what someone said so you had a thought yeah because in nature it's the environment right that we want to provide that it's a professional environment because um you said the p word yeah [Music] I think when I think you actually had a a good point with this Being Human Resources the word employee makes sense I know in many organizations especially you will see that they'll have an employee code of conduct but that's who they serve because HR yeah and that's it's in the HR part so the using the word employee actually does make sense so we will hire and retain diverse Personnel who are highly qualified provide competitive compensation and professional development and ensure high standards for employee conduct I see hit nuts consensus sure yes yeah I think it sounds good I I'm just I'm sorry I I would like to actually I I just remembered where um where I wanted to put the word advocate it goes back to our mission real quick just real quick too to go back to it real quick so so to create a safe caring environment where we educate comma Advocate comment and Empower all students nurtural nurture all learning styles and ensure diverse College and Career options let me put it down here so everybody can see it foreign just as a point of remembrance we did use advocacy maybe this is what you were remembering in the vision if you look at the vision that is in there not saying it shouldn't be in the mission but I'm saying I know you were remembering like where and and I I remembered wait a minute we do have that already in the vision you go back to the mission they're both right there I don't understand paragraph I would like to include it as well because we're talking about the environment and when we as staff right where we as a district we're advocating for our children not only are we educating we're advocating for them as educators if yeah I'd say um this is this I'm fine personally fine with this but if we say Advocate I think we'd have to advocate for um not just advocate that we would need to add the I don't think that it the sentence structure makes sense without the word for so advocate for and comma I like including advocate for but I would flip it to say educate comma Empower comma and advocate for all students so advocate for is immediately before all students or do we take out the empowers that what you said but no just just uh flip the order so educate comma Empower comma and advocate for all students to create a safe caring environment where we educate Empower and advocate for all students nurture all learning styles and provide diverse college and career opportunities that sounds strong yes consensus just say just throw it out there don't buy what I'm selling I don't think you need the and after empower oh okay you do yeah yeah they're relieving it [Music] that's where it goes so the human resources one are we okay now we're good on that one so we're at budget and finance to be responsible stewards of public funds and provide the resources needed to meet our goals fulfill our priorities and live up to our values the only thing I would change provide resource I would I would like to maximize resources or or I would be okay with instead of but but if if not somehow talking about the maximization of those resources but I'm comfortable just replacing Peppa provide and maximize resources because you can provide with them I think it's just a matter of probably like so because we're talking about budget and finance I don't we're not for do we provide the resources we don't we don't provide the monetary resources but we receive the monetary resources and then we met we we are to maximize those there are other types of resources that we provide but I wouldn't say that it falls unnecessary I don't know right we do we allocated resources to programs and activities right right and I think allocate would be a better word than provide so to be responsible stewards of public funds and maximize resources the allocation of resources and maximize the allocation of resources which do you guys prefer Boardman Burger when you say maximize what do you trying to emphasize yeah so if we look if if we if we take a look at uh the entire process that we went through for our school reorganization and are continuing to go through personal reorganization that is a that is a way to look at these are the resources that we have how do we how how what do we do with those resources in such a way that it maximizes opportunities uh programs student learning student experience how do we how do we take the same resources that we would have and maximize them um for the usage of our of our students and stuff so it would see as we're looking at goals I think that I would just see maximizing us as what what we are actively working toward now do you think that that is a word that someone will understand I I think so but but um I also think that it's a it isn't it I think it's what we're doing I think it's an and I don't think um allocation necessarily gets at it I think I think allocation is insufficient and I wonder what I think someone would probably have a better chance of understanding maximize over the work uh allocation but um yeah I have to agree with trustee Grier that maximizes a good word only because um remember at the beginning when I talked about some of the struggles that education as a whole is facing when I talked about was financial resources and so what we get is what we get and we have to make the best of it we have to decide you know like so many people do each month when they get their paycheck how am I going to make this work how am I going to get the most out of this money and so I think that maximize says that that you are getting a certain amount of resources financial resources and you as a board have to make sure that you're getting the most out of it that you possibly can I have to agree because I think that it shows that we are taking action watching our dollars where we're spending the money and then we're putting those dollars to good use so I I really appreciate that word absolutely but now the question um that trustee Greer also had was about the word allocation so right now it reads to be responsible stewards of public funds and maximize the allocation of resources needed to meet our goals fulfill our priorities and live up to our values I think we can take out allocation just keep it more simple to to read public funds and maximize the resources needed to be responsible stewards of public funds and maximize you want the left and the resources and maximize the resources needed to meet our goals fulfill our priorities and live up to our values I go back and forth about the word of that I'm comfortable with it come on is that what I'm gonna have to do yes so you okay with that let's see to be responsible oh because I have the strikeouts still in there to be responsible stewards of public funds and maximize the resources needed to meet our goals fulfill our priorities and live up to our values short sweet to the point any thoughts we're good consensus okay okay so now we are on community engagement so under Community engagement there were they proposed uh bullets basically here so to welcome build and sustain strong Partnerships with students parents families residents educational institutions in the business Community to support student wellness and achievement I would love to see Community organizations added to the list and and I'm and I'm I'd be good with that petition so what um business Community is that considered like the city hall you know can we try to get partnership with the mayor and the um content members is that under government or are we calling that um business communities you could say Civic and business Journey so I mean to do that so you could say Civic and business Community yes okay yeah yeah I like that and just for formatting um I think when we wrote it on the the poster it was easy to Bullet it out so that we could consider each stakeholder um and I think when we're presenting this in a document or on the website oh yeah I would probably say not have bullets and have everything in lower case with commas so it reads as as one you wanted with one sentence right so so Community organizations and so um I don't think we need yet and the if you put this well I think it's gonna depend I mean is it like one sentence it is I viewed it as bullets you want it as one sentence so do you want it to read as one sentence that says to welcome build and sustain strong Partnerships with students parents families residents educational institutions Community organizations in the Civic and business Community to support student wellness and achievement that's a long sentence no I I just went like the community oh no I was talking to trustee about the community organization and you know in that same line but if if it's bullets I would take out the and the yeah I would take the end of its wallets yes to me I think it when we were writing it it made sense to list it but in a final for final language I think it's it ends up being a long sentence but in a very and we see it as the paragraph yeah so that we could visualize it I think that would benefit as we're here now keep in mind when I do this they won't have capitals but I'm not going to take the capitals out and until there is a decision made so those would be lowercase so that's how it would look without the capitals of course should it read Civic and business communities or is it sufficient it's just a community I would like to include communities communities so to welcome build and sustain strong Partnerships with students parents families residents residents educational institutions Community organizations and the Civic and business communities to support student wellness and achievement so you guys like it as a paragraph I still I still don't like the end uh before Civic Ambitions but just and Civics and take that out yes so remove the duck no I I say remove the and uh use comma Civic and business communities wait I'm sorry I think you kind of have to have and because it's your list yeah okay and ship it so to welcome build and sustain strong Partnerships with students parents families residents educational institutions Community organizations and Civic and business communities to support student wellness and achievement I think to I would go either way with the the that struck out but either way yeah I could go either way I think I would lean more toward the side of including the but I I could I Wouldn't Die in that [Laughter] it can you read it with the and without the to welcome build and sustain strong Partnerships with students parents families residents educational institutions Community organizations in the Civic and business communities to support student wellness and achievement I asked you no she asked me to read it when okay yeah so that's with it I think that works majority wants I mean I'm comfortable either either way it does whatever okay so then we're putting it back and then um just we're doing lowercase on the items yeah and then we'll change everything to lower case thank you it looks okay in a sentence right I'm just looking yeah yeah okay see you guys skip like that yes yes okay facilities our facilities will be safe clean and well maintained for Learning and extracurricular activities with state-of-the-art technology so um my first question is we look at this one is this is this is a goal is this a goal that is um a long-term goal short-term goal or medium term goal think about your your resources all the time vote right but um when we put in there you know with like state-of-the-art technology and for the extracurricular activities I'm a parent and I'm reading this or I'm a Community member and I'm reading this and I'm thinking oh cool you know we're going to get that new gym that we've been wanting and oh wow all right our classrooms are going to have this and that in it this Tech that Tech in it that's why I asked that question well that is our goal yeah right yeah so I mean but is it like is it like long term where I look at this as my kids freshman year and I'm still looking at it on their senior year and I haven't heard it doesn't change or you guys have things in the plans in the works I think more than enough I think that there are things currently in place that are in line with this that's what I meant and that we're continuing to build up to build upon that so I think I think okay um we won't let you down we'll be sure to be sure that we're going to do what we're saying right or if we're here today not tomorrow but future board members you know that's what our mindset is is right and that's my job is to ask these questions that you might get from the community so okay so are you guys good with that is there anything you want added taken away do you have a recommendation if state of the art should be hyphenated or does our Communications team have a style guide recommendation for state of the art if it should be hyphenated or not I don't have a recommendation I'm trying to think of how it looks and things other things that I've seen where it was like part of a statement like this because it it modifies technology well this will be proofed anyway before you know well that's what we thought we were doing they'll have they'll have the real English Majors through it to make sure we we dotted every eye across every t technology okay so there's hyphen said for Google as an adjective it is an adjective yeah but then not be not between art and Technology between art and Technology okay so anything else with that one are you guys good I mean I think it's very clear very to the point okay safety and Wellness let's pray if I may hear um so let me take it down to a different page because it it ran into two pages it'll make it easier for us to view thank you um the [Music] group that went to that got to go to look at this uh felt strongly that there should be a goal around safety and wellness based on not only them that were there but based on the outcomes of the thought exchanges that were put up um we were almost done but we did not get to finish this one to add to bring forward to the Board of Education a recommendation so where we where we were in the process and in the protocol there were two iterations of what this goal could be but we never got to the point where for one and so this was uh it was decided that this would come to the board of education for consideration um and to talk about we like number one we like number two or meshing these two together that's why you see two here versus everything else you only saw one recommendation thank you for explaining that so the first one we ensure environments that address students needs by providing emotional physical safety along with fresh healthy meals to influence cognitive development for overall well-being the second one to establish a physically and emotionally safe environment for all where students and Staff feel secure and supported that first one had a little something strange going on when I read it yeah I think it's I think it's supposing safety is attached to emotional and physical but it's added to the list instead so I think I think that's where it convolutes the first sentence I think you're right board member there's that piece and then um the the concept of fresh healthy meals nutritious food fresh food came from I think it came from the the surveys the 1300 voices that talked about better school food better school food which is a common refrain so I think it's we're trying to figure out if that should be if if School food should rise to the level of being embedded in one of these overarching goals or not and also strongly in the surveys were safety right safety and um fresh healthy meals you know of course they want your child to eat well and but safety was also a big um point that we wanted to put in somewhere in these goats do you have a preference between number one and two right now or is it something that can be tweaked to take a little from both or is there yeah seeing seeing the convoluted aspect of safety on number one makes me prefer number two as a as a foundation um personal unless we were to figure out how to word Smith that and figure figure out that piece what do you mean Adrian so number number one it simply doesn't it actually doesn't make sense unless hey so number two makes sense what where where would we add fresh and healthy meals well yeah I think we'd have to add it but it's clearly just kind of added to that one as well yeah so if we were to just use that as a foundation and just add it there um what do we say establish or maintain I would say maintain I think that's a good point because if you use the word establish it's like it's not there yet we don't have it but we're gonna get it we're gonna we're gonna you know put this in place so I agree that it has to go to maintain yeah and I wonder if there's a way to take the back do we just take the back end of that sentence on number one and find a way to work it in the end of number two from with fresh and healthy it seems kind of I'm trying my take on this is that um we know that we're moving toward scratch cooking and um you know beautiful learning spaces right I'm not sure that having a specific goal around School meals is at the district level but that it's at a lower level in the lcap when we say we you know we've created um School Chef we've created cafeteria workers who are doing these things and we're our priority around Health wellness and nutrition is embedded in the budget process and how we allocate funding rather than its own Standalone goal because then I think if you're talking about fresh food healthy meals you're also talking probably about physical education health education PE and that can be where whereas we don't have other specific big goals around that's Ela or math right it's not a Content area we don't have other content area goals or this would be like a health and wellness nutrition goal can we can we fit the word healthy in there without without saying freshly fresh healthy meals you know to maintain healthy healthy physically it physically an emotionally safe environment for all because I I while I agree that we may not need to get down to a level of saying fresh healthy meals it may still be wise to to include healthy some somewhere within the environment that we're because physically it gets at it but we're talking about physically physics healthy meals not necessarily fresh but healthy meals because we are going into scratch cooking and that is more healthier than eating um prostitute right so we're trying to let the community know that we are leading that way where the students are not eating all processed foods so um I like healthy meals it not necessarily fresh but to be sit in somewhere there how about like to support student health something to that effect [Music] I think saying healthy meals gets does get too specific I think that that's that that's lower in the milk that if we say if we stay healthy then as we flesh that out and and the lower levels of the of the targeted goals and and strategies for to achieve those goals the healthy meals are part of that I don't know that we have again same thing we said before um saying healthy includes healthy meals but also includes other aspects saying healthy meals excludes other things that healthy generally would include okay well because you mentioned what you're talking about like physical education you talk about that but then we should just add physical education also healthiness add both of them because yeah healthy means healthy can mean a lot of things but why can't we spell it out I I would like to add that that too as as well because it goes it kind of flows with it both food you know meals and physical and I actually do like the fresh healthy meals it's something that we haven't had in this District in a very long time so are you looking at adding along with fresh healthy meals to the end of number two [Music] how would you start that though along with fresh healthy meals and or the physical um idea if not a separate goal we don't have physical education in here we just say emotional physical what president about um you know we're talking about also the physical well-being as in sports and physical education and because that's where they have their daily exercise exercise right that includes to Wellness so then I would suggest I mean emotional um the wellness support the emotional well-being of our students also I have a Hail Mary here okay are you Catholic um to to maintain a healthy environment that is physically and emotionally safe for all where students and Staff feel secure and supportive but I like to add meals feel safe no feel light security where you're reading my notes [Music] I I said yeah Latasha I have a question do we have a uh staff well one is do we have a school wellness program right a school Wellness Plan yes ma'am and does that include staff yes ma'am um so with that in for example for number two the original number two we say this environment where students and Staff feel secure and supported um maybe we could add to the end of the year number two uh to maintain a physically and emotionally safe environment for all where students and Staff feel secure and supported and have access to high quality health and wellness programs and have access to high quality health and wellness programs which would also include physical education yeah we're doing we're on the well-being yeah because we haven't there's it's mental health physical health nutrition for staff and students I would like to withdraw my number three comment comment after support it I have to tell you guys I love commas um I'll put them everywhere if you let me can um so I would like to be on a combat after support it or no yeah I would like to um actually add something that um board member added uh just one word and that's and I don't see it up there so we already have safe environment never mind we're good to establish a physically and emotionally safe environment for all where students and Staff feel secure and supported and have access to high quality health and wellness programs don't think we need it it's a quick question if I'm a parent if I'm reading this high quality health and I'm just going to just play dead with it so does that mean Health Care does that mean what does that mean what do we mean with that we need to add like when it's together with Wellness I think that that that means that like the physical education the the food like the uh that type of environment but again it would be health and wellness but if we're trying to do simpler terms right [Music] well it's like when a doctor tells you your health and wellness is important yeah health and wellness is yeah they you think exercise taking care of yourself eating right drinking water there's a word missing to maintain a physically and emotionally safe environment for all where students and Staff feel secure and supported and have access to high quality health and wellness programs you mean nutrition like Health comma nutrition comma and wellness programs only to talk about the emphasis on food yeah well to your point you're saying that because I think health and wellness like to add nutrition in the middle of it I think changes where health and wellness is a thing well we already have healthy meals up there so no we're gonna no that's this whole separate thing it would just be number two just be number two um so because because health and wellness is a is almost in and of itself to add nutrition in there it now separates health and then and and now I think that's where it gets confusing and what you said like health programs what health program we have so I think adding nutrition I think makes it more confusing okay you know um there's too many ands there's too many ants that just students so are you saying nutrition and have access I mean meals I'm saying that the term health and wellness is something that includes meals so adding nutrition wouldn't be necessary because health and wellness would already be inclusive of nutrition then if you wanted to keep nutrition I do I wanted to keep nutrition or I wanted to put meals in there some somewhere because again we are heading towards fresh meals and nutrition yeah that that that's okay why don't we do this here I call nutrition and health and wellness programs there's too many ants well I didn't add another in I didn't take one away but I didn't have one to maintain a physically and emotionally safe environment for all we're students and Staff feel secure and supported and have access to high quality nutrition health and wellness nutrition yeah we'd have to put another hand um and Latasha I have a question can um staff purchase meals yes ma'am does Steph know that yes ma'am I love this do we have well yeah because this is Wellness so that's why you have secure in here right yeah for safety can we put a period somewhere I just feel like there's all period like the first let's just out to maintain a physical and emotional safe environment for all period where students and Staff feel secure and supported no I think maybe it's just a long sentence yeah it takes a long sentence but it reads it well well I don't think it reads right we're trying to um get a nutrition common health to me I think we would need another name I do too but it's already a lot of bands but and I wouldn't put a comma so to us to maintain a physically a physically and emotionally safe environment for all where students and Staff feel secure and supported and have access to high quality nutrition and health and wellness programs so I think because the list is two nutrition is one and health and wellness is two then you don't need a comma I'll read it one more time to maintain a physically and emotionally safe environment for all where students and Staff feel secure and supported and have access to high quality nutrition and health and wellness programs that time it didn't sound bad could it make sense if we if we replace and have with the word with ah with access too I like that to maintain a physically and emotionally safe environment for all where students and Staff feel secure and supported with access to high quality nutrition and health and wellness programs Governor wanted it does it sounds better it flows much better let's say ye all that works Okay so I'm gonna just strike through that one and we have consensus on this one and that takes us to the last that was the last one okay just for for next steps um I will take all of these changes put them uh on a clean slate and then just to matter of factly I'll bring them to the next board meeting for approved I think you all did a great job um we had some good discussions about everything and you reach consensus working as a team so and I think that you still kept the foundation of the hard work that the stakeholders and staff put in at The Retreat to come up with all of this information to give you the foundation to be able to do what you did tonight so I thank you all for your hard work on this and um I look forward to seeing it in print on your website let me know when you put it up so thank you before we leave I know it's late and you guys have done a lot of work and we all have to go to work tomorrow just one quick question I would be remiss in my duties if I didn't ask um how things are going in general um aside from what we've done is looking at governance uh because that's the last time I was here that's what we talked about so just really quickly how are things going as far as governance um with your board our things flowing meetings being managed well things good well I I have a statement or um a concern I would say you know within our board and you know we've talked about in the past about the elephant in the room okay yeah definitely we have so you know I'm concerned that you know we have a board member well I would say you know president well you know um you know we need to talk about social media you know she has posted on her on her social media uh regarding Charter School charter schools and her Facebook and I understand you know it's her her Facebook it's her page it's not my page but what disturbs me is that you know I'm getting calls I'm getting emails I'm getting negative statements regarding the Board of Education and you know they mentioned the superintendent from community members and parents so of course no one includes me now I'm in it which I have nothing to do with it but I don't mean it because I am a board member so you know someone text me this statement that um The Rosedale Community is going to give us a petition regarding this top-notch uh stem um and Mandarin do a language emerging program for a charter school I have yet to receive it but if someone received it I'm not sure where but of course they're sending it to me I I get texts all the time so my concern is so you know can you give us direction or what do we do about it I mean we just you know and and I just want to discuss this because this is why we have governance you know I don't call her and ask her personally or I'm not going to do that but you know that's what government is about for us to discuss situations like this right and it concerns like I said because I don't have an answer to people that ask me you know so what you can do about it and stuff like that and it's not my my space but what kind of Direction can you give us or I I don't know what honestly what what I need to do and I'm not sure if my other colleagues have received anything I don't know but I have so first of all I think I'm a little bit confused so let me ask for clarification first of all are you saying that trustee Bao posted something on her social media regarding a charter school um I guess advertisement and literature I'm I I don't even honestly I don't even have her on my Facebook page I don't but people have sent me you know articles or something she wrote and stuff like that and I think that um you know we need to discuss it to see what do we do about it as board members or I I don't know so when someone posts something on their Facebook that you know that they've sent it to me like in a text no when someone posts something on their Facebook and then that wasn't you and then the other board members are getting yeah well myself calls from the community about something that someone else posted yeah I kind of speaking we have another my colleagues I can see calling for myself okay so you know my colleagues have received anything I I don't know so one of the things that I've talked about in governance when we've had our our you know basic New Beginnings workshop for the boards is I always caution about social media use um it's a double-edged sword you can use it to promote things in the district and in the community and you can you know use it for the good but the thing with social media is it's all the interpretation of the the reader yeah so I could you know I could post something very simple and basic but maybe you take it as I meant it but then maybe someone else takes it and says that's no I that's not what she meant she meant this and you know you could have two different people with two three different views without seeing the posts I haven't seen the post so I don't know what it's about I do know that from being with you earlier that the charter school issue was a very sensitive issue in this District um so that is not something that I would say should be posted on social media but again I have not seen I like the opportunity um you know I wasn't sure that this was going to come up as a an agenda item and I'm not hearing you say that it in itself is an agenda item no because she has to get concerns and this is why sure the government and this is why we can't we can't do that right sure I mean yeah I asked about governance and how you were operating together as a board right we should not I get it but I think this is a time and that's what she asked and that's what I'm saying sure so I have a question um for superintendent um according to our our board bylaws policies handbook um when we have a concern I guess among board members or any any one of us would have a concern about any what other person's conduct any other trustees conduct is our protocol to talk to the superintendent is our protocol to call each other um what is do we have an established precedent or or or do we wait until board meetings or government sessions well from what I know Eastern governance Retreat you know I I don't I will not call you and you know I'm not going to approach you we're not supposed to do that no that's not I encourage you all to do and I know that but I know I thought we were supposed to but that's what I encouraged all of you to do if you recall um one of the workshops I see one of the workshops that I had with you one of the things that I encouraged because there was some dissension among some trustees was that there needed to be conversations that take place um to discuss things and to talk about things and you know not let it just simmer and but yeah so that is what I always recommend as the first course of action is to ask for clarification depending then upon the situation and what the response is after the conversation and if there's still an issue then you can decide okay no this needs further conversation at that time I would let the superintendent know hey just giving you a heads up I have this this concern with this trustee about them doing X Y and Z I've talked to this trustee about it um not happy with their response I feel like this is a is a problem but keep in mind that things that we talked about before were more interpersonal they were personality differences um I don't feel like you take me seriously or I don't feel like you listen to me or I feel like you cut me off those type of things if you're talking about something that's reflective upon the board as a whole or the district as a whole then that's that's a whole other different issue and so I I would still address my concern to that individual I would then Loop the superintendent in to say Hey you know just letting you know this is going on normally I would say I would Loop the president in as well but this is between the president and the vice president so yeah well you can still even with the president you can still feel free to you should still be able to to voice your concerns well I don't feel comfortable okay and I can under I respect that but um yeah but then after that it's something that yeah if you if you feel like you want to talk about it with the whole board then this is the only setting that you can't address that in um is not a closed session agenda item so you would have your board comments where you could bring it up and then the president would have the opportunity to respond because I just asked about governance based upon my past working with your board and what we've talked about in previous retreats then yes you had the opportunity to to voice your concerns right now because I did ask about that as far as governance you know to check in with the board based upon our previous workshops um again I haven't seen the post so if I may ask a question so board vice president respectfully since you've brought up this topic here in this forum can you share with me what your concern is now that we're sitting here face to face well yes my concern is that you are the work president and if you're posting on Charter Schools Charter School um your oath is to represent this is the Unified School District and their programs and their students it's like if I was advertising Mountain View High School when my daughter goes to Gladstone you know why am I highlighting another District you know it showed a new version we have the immersion we have stem in our district so why would you be advertising I hear you and um you know I'm unanticipatedly addressing this and I want to address it with all of my colleagues here and for for the record um so on July 14th um I hosted on my personal page right so no I'm sorry not a personal page personal profile if that's a distinction or not well on a Facebook account operated by me as an individual um I posted a flyer for what I thought was a Summer Academy summer program opportunity and that's what I thought I posted to say hey and it was in the middle of summer exactly July 14th um I'm sorry for from our district I just want clarification if I could I wouldn't be happy to provide clarification yeah uh to share publicly right I'm I'm on tape as we all are um and so I wish I received an e-flyer that you know was kind of small and it was I I believe again this is what I believe was it was a summer opportunity it was a a um I don't know if it was tuition free or if it was it was tuition based or fee-based summer program that was offered in the city of Azusa and I believe it was offered at Apu at an APU classroom um that's what I thought I said and when I was representing it I wasn't representing to say I'm doing this or the district is doing that said hey families here's an opportunity for another summer program among all of the summer programs that are available to families in the area including what our city does other non-profits things like that um I posted it like hey here's something that you could do if your kid's interest in stem right I had looked at it myself for my own kids but ultimately we decided to do it do something else and I enrolled my kids and think together um and as everyone knows here that my two students are in elementary school in the district and in fact they attend Hodge in the dual immersion Spanish program so yes I am the supporter of dual immersion programs myself as a parent um and we're currently enrolled in the Spanish program and I intend for my children to graduate and earn their biling we'll see a live of literacy um subsequent to my the post that I made um I saw some posting about well you know what is what is this you know is is Dr Beau supporting a charter school and I was like oh well no I wasn't supporting a charter school I was just sharing information about a summer program and so I realized that this has caused some consternation within the community and um you know I think one of the most important things I've learned as an elected official is to listen as much as you can because people will share what is important to them um people will share what's important to them right and uh I I hear that some people are perhaps questioning the oath that I took and I know a couple of times we've said here you know the oath that I took well we all took the oath right and um we took those to represent a public school district um it is no secret that I'm an educator who has worked in charter school since 2004.

um auditor presentation and um the fact that you will con receive everything before it goes to the board or to the for reviews with enough time to us to call you to ask for Mr moth like ah so I saw this and I have a question yeah so in our interpretation we'll put in there which those reports we consider should be uh and then you look at if there's any other that you want to see that we missed okay three down on to the last one all right the last one uh El Financial Administration uh executive limitation number 16.

it's van Venter Manufacturing Company it just says principle on short-term debt I don't what does that mean it means that but sometimes we use language that nor that you know like it doesn't it seems obscure but that would be to pay down debt and so that is the lease for the what we call the mfac or the maintenance facility that's on Main Street okay and uh it's a it's a lease to own so it's considered debt and so when we finish paying that off I believe it's either off the top of my head it's either next year or the year after we'll own that building okay okay that's all right thanks I had uh I guess one question too more on the process side of when we do these contracts like with the Chromebook renewal um do we solicit bids like from different and and this is more than just about the Chromebook but just in general when we're renewing contracts um uh I guess what's what's the process there do we solicit bids from different uh companies it depends on what we're procuring and in the case of Technology it's exempt from bidding requirements so we don't seek bids what we do is see quotes and so our board's policy is that we have to seek at least two quotes Okay and ideally three before we enter into those purchases although in some cases some technology depending on what has come before there might be circumstances there are circumstances where we would only have one but yeah we try to seek out the best price and the the reason why technology is exempt from those requirements is because it's a very difficult to spec in certain circumstances as you can imagine so for example um you you want a solution that actually meets your needs and sometimes you can't necessarily specify that so under Illinois law that is exempt from bidding requirements and it's just in certain cases it's beyond just the price though right we're not oh yeah absolutely you have criteria that you're looking at that these suppliers or companies have to meet yeah and so if you're not um you know when you're doing a bid it's the lowest responsible veteran so price basically is the rule as long as the as the bid is responsive to the the criteria and meets the scope and that better is somebody who is reputable and is able to deliver the product it would go to the lowest price if it's exempt from that then you can use a lot of other criteria although there are certain restrictions depending on what you're procuring and so for technology in that particular example we have a lot more flexibility but we do seek multiple quotes you'll probably see that like coming up later on in the fall and when we send stuff out to bid for next year's yeah anytime we do bids the board is required to take action and award the bid so we'll know who the different candidates were yeah you'll see you'll have a list of who responded to the bid and what their prices were and then we'll do what we call a scope review with the lowest bidder to make sure that their their bid and our spec are lined up that we're we're getting what we're we're asking for and that they're capable of delivering and that they're responsible better and then Craig's responsible all on my own thank you thank you any other questions good questions though thank you I'm hearing none I will entertain a motion to approve the consent agenda as presented smooth motion by RJ second second second by Sue all in favor aye opposed motion passes next is reports Tom is there anything you'd like to share under reports uh the foia reports under Section 5.1 are presented in the agenda in the packet any questions I was just I was just wondering about the purchasing records um that seems like a very vague request to me but it was granted what what did we provide there so we this is a regular request that we received from this company which is smart PR smart procure and they want basically everything that we purchased for generally on a quarter basis and so that's what we provide them is we do an export from our system for everything that we purchased and those are public records and they're entitled to them I'm not saying that I was just surprised that caught me by surprise like everything you've ever purchased but I you know what I'm catching out the dates so they they quarter it off for you yeah it's generally about four times a year then okay you see that and so that's our that's a regular request when I first read it I thought it said up to four up to April of 2023.

Brendan said he had to leave at nine and I have to leave shortly thereafter right wow is there anything that we should skip ahead and do or if we just come this list are we could we be done for the night or um yeah I think we need a list well and then we can discuss the the marked up um marked up report sorry thank you I just forwarded the stuff that Kevin and I were talking about the other day and a couple of things I found going on that website of theirs so you all will have it and you can look at it because it's it's actually really interesting um and they're not messing around food I think we should reword this but do we want to add something to this effect to the list yeah I was thinking that would be useful unless other people have a something else they want to do yeah I'm for it um the other thing Kevin would be the site analysis well actually it's that whole next section at the bottom actual below this one should line it on our foreign six and seven yeah like should um should seven be like an a probably or you could just combine it I think yeah hidden line perspective let me use of the model thank you so site analysis do we want to expand on that it says a site analysis that considers environmental conditions including but not limited to solar aspect including changes that any building would create during an existing vegetation topography noise screening Etc I don't know well we never see that we see some of it but we don't we don't really see I would rather them I think we could figure it out ourselves and then I feel like I'd rather ask them to focus on like the massing and the things well we actually need them we actually need them to tell us some of this because they don't it doesn't get concerned what do we know Ashland more than them ideally yeah because you never he didn't give us the proper solar thing and so you know some of this is saying stuff that you might already do without even thinking about it when you look at a project but some of these people are coming in here and they don't they're not they're they're not thinking about this stuff or I'm gonna say that the way they present stuff I I think they aren't thinking about it in a holistic way um and it comes in piecemeal fair enough and we need them to be to me it's a way to get them to do their homework because I think that some of the issues we're having right now are because stuff wasn't thought out or they just thought they'd do it as they were building it I don't know what they're thinking um but it's actually they're just not professionals I didn't say that there's another there's another time well what precedes that is it says three viable schematic facade Design Concepts Illustrated in elevation including details of the building base yeah we don't even mention anything about materials or facade options here all right so that that's actually where we're proposing something somewhat different and new because then they go down to follow any additional diagrams illustrating proposed satisfaction of the design guidelines applicable to the development proposal you guys work in Somerville right what's HUD PUD um a boy a thing design Urban Design so it gets even more crazy it says it's a planned unit development as well developing subject to any previously approved PUD of the Pharma asmd zoning District must provide the following blah blah blah yeah I think a putt is is similar to like the the Ashland downtown district it's it's a planned development with a with a future goal in mind I don't know um I don't know what we actually want to list here because it could be an endless list actually well well I think the list that's there gets through well this said environmental conditions including but not limited to solar aspect including changes that any building would create drainage existing vegetation topography noise screening Etc so I know like in Boston they talk about shade of buildings they talk about wind tunnels like all the time it's one of the big it's two of the big things to come up with with buildings and that's from oh a long time ago back when I used to live in Boston long before they changed the name and they wanted to know all these things about it um in particular downtown by the common in the public garden they were very clear that they didn't want buildings to be that tall to create shade on either of those spaces wanted them to be in the sun to be nice pleasant spaces and at some point uh I was in charge of an event down there and the people were from New York and they all commented on the fact that it was a sunny space whereas wherever they had done something in New York it used to be sunny but it had become shaded by buildings which I thought was a really interesting comment I was like huh unintended effective development that nobody had thought about until they had to [Music] yeah I don't think you can make a good Building without without assessing all of this so when we present to a client we actually say you know you already know all of this we're just kind of telling you the story of of your town or your property or whatever it is and it really shows that we've done our homework and we we know why we're doing the things that we're doing even exactly even if we feel like the person that we're presenting to already knows all the information right right no I think it's a good it's a good um I hate to use the term exercise but I think it is yeah I don't know what sorry I'm skipping ahead but I don't know where this one came from now it's not so confusing I can't say that is it because we don't trust that when they say they're doing compact spaces we don't trust that that they're scaled correctly in the plan or I think what we actually wanted to see is what the difference would be so that if because our parking calls for whatever it calls for and it's more than it's more than people think is reasonable now which is why everybody keeps coming to us saying we need we want an adjustment to it and generally they they get it um even though they have to go through all of these Shenanigans to get it and so that's in there because what would the square footage if you if you didn't have all of the parking per the bylaw What would essentially what where would you where would you get extra square foot on your property and what would you do with it that's that that's why that's in there I think it was a long time ago it feels like a long time ago when we wrote this I think that would it feels confusing what's that it feels confusing me I just I mean we're just asking them to present a civil drawing that shows the parking I I don't know because the the parking regular space and smaller space so so you want to see I don't know well let me put it to you this way I don't know if this is reasonable and I don't know if we can get it out of them or people are going to have the reaction that YouTube just had um but I think that was in there because when it got written at the time you thought it was something that would be reasonable to ask them and partly because it started to come up at planning board meetings there are actually theoretically going to be looking at that and then when I heard that's why I sent the stuff about parking a while ago and about the cost of how much it costs to make to parking spaces per unit in a project I'd rather rather them just meet the parking standards for the zoning check that box and then we can have a discussion about reducing sizes but I think that's a that's a zoning question well it It ultimately is I guess I would I would never like I would never prepare like a separate site plan with different parking sizes okay that didn't meet the zoning requirements just get it out of there um I've never seen a planning board well we we actually it's because we're we have an an ongoing issue with smaller compact cars some of them and some of them are behemoths still and then the third piece of that is that we're [Music] um people are either way are trying to not do the standard like 10 by 20.