so we've been talking about r4c for a really long time and was on Planning Commission and zba from 2016 to 2019. so I'm happy to be here back on planning thank you and welcome back thank you moving on to approval of the agenda staff does recommend reversal of items nine a and nine B may I have a motion to approve the agenda with this amendment moved by commissioner Abrams seconded by commissioner sorry um white sorry is there any discussion on the motion all those in favor please say aye any opposed the motion carries uh may I have a motion to approve the minutes of the July 18th and August 1st 2023 minutes moved by missionary Abrams seconded by Mills all those in favor of the motion please say aye any opposed motion carries next up we're going to reports from the Planning Commission to the Planning Commission in written Communications so this is from City Administration City Council planning manager officers and committees council member dish is not here yet so Mr Leonard or do you have it's quite all right um I can actually switch it around do commissioner officers or committee liaison have anything to report I'm ready oh so uh bring it back commissioner dish will be arriving a little bit late but a couple of highlights from the city council that I'm sure she would have liked to share um we had uh the proposed tc1 amendments to auto-related uses were approved by the city council they did make one modification they struck the specific use standards that prohibited the storage of auto repair Vehicles outside in the c2b and tc1 districts but without with that being the only modification the changes were approved the South Town rezoning site plan and Street vacation was approved and the proposed alley vacation on Mosley at the former fingerly site was also approved by city council last evening yeah uh uh I don't profess to be an expert at the city council also passed the herd ordinance this is a energy disclosure requirement for the sale of residential property in the city it will be pretty a long phased in implementation and enforcement however if that's something the Planning Commission is interested in learning more about I'm happy to arrange a presentation or some more information to you in the future and the city also bought an election center last night so that was kind of cool thank you Mr Leonard do other commissioner officers or committee Liaisons have anything to report okay written Communications uh sorry sure of course Shirley uh from a planning manager perspective I just wanted to provide a quick update on the stats of the comprehensive plan um so I think it was reported previously the comprehensive plan subcommittee did meet and uh helped me refine an application that's going to be going out to the public to invite applications to serve on a steering committee for the comprehensive plan um I've got that sort of digitally set I'm working on just getting some Outreach materials set for that we will be um uh pushing that heavily at a couple of upcoming pop-up events uh commissioner sovay might be sharing some information about knowing about some of those another one would be the green Fair on the 22nd so that's going to be two great opportunities for us to be sort of sharing the opportunity for people to apply to be on a steering committee more broadly for the comprehensive plan I want to share that the conference plan team was in town from Philadelphia last week and we conducted a series of stakeholder interviews they were pretty focused at this point on elective officials and staff next up is a lot of conversation with you as the Planning Commission and sharing our public engagement with the community at large this is an 18-month process I've gotten a couple of inquiries people that are really concerned I I just want to be clear with the Planning Commission in the public I have no intention of drafting a comprehensive plan based on a couple of interviews last week this is going to be a long process we can have a lot of opportunities to provide feedback to the city and the Planning Commission on that document so that is underway as well we'll be working with that subcommittee again The Next Step we're going to be talking about a rubric about what what a steering committee successful steering committee looks like and then I will also be using that group to propose a selection of a steering committee that will be ultimately brought to the full Planning Commission for appointment to that role thank you moving on to public comment this is an opportunity for persons to speak up to three minutes about an issue that is not listed as a public hearing on this agenda we will first call an individuals present to address the commission and then remote participants to speak during this public hearing remotely please press nine star nine if listing by phone or use the raise hand feature of viewing through the web link for phone access please call 877-853-5247 and enter meeting ID 977 6634-1226 City staff will select callers who have raised our hands using the last three digits of their phone number or by name if available you'll hear an automated announcement that the host is allowing you to speak when speaking please move to a quiet area and mute any television or background sounds so that we may hear you clearly for either method of participation please state your name and address at the beginning of your comments is there anyone present that would like to speak at this time Mr Garber thank you commissioner Lee Ken Garber 28 Haverhill Court I'd like to welcome back commissioner Weatherby I don't know if you remember but four years ago I stood here on your last meeting and thank you for all that I learned from you know hearing your deliberations at this at this body I still mean that and I'm really glad that you're back um so um yeah last month's energy committing meeting DTE engineer Mike Witkowski spoke on grid availability as you know new projects especially all electric are running up against capacity um out of deliberate neglect DTE has done very little in the last 50 years to boost capacity in Ann Arbor most of the distribution system here is 4.8 kilovolts that's the so-called primary circuit that goes out from substations to neighborhoods starting in the 1950s new primaries have all been 13.2 kilovolts but Ann Arbor is still almost entirely 4.8 I don't have the whole picture but the exceptions are around Briarwood which has a 13.2 connection point to the regional grid and in the area near DTE service center on Broadway where DTE has rebuilt its buckler substation and then up Division Street from there but elsewhere it's still the old 4.8 which is a big reason for our outage problem which is another subject anyway you triple capacity when you replace 4.8 with 13.2 maybe because Ann Arbor is considering Public Power our Monopoly utility is now finally talking full conversion but you can't just rewire to 13-2 you have to rebuild all your substations dte's plan has three parts each one costing 40 to 60 million dollars Witkowski said this would take 10 to 15 years to complete I have my doubts the mpsc must approve the rates to pay for it and poorer errors around areas around Detroit may take priority either way our building boom will be long over by then now what can we do about capacity now developers can heat with gas and they're doing it which lowers electric demand but that's just insane in 2023 for climate reasons the best solutions for new projects to be self-sufficient maxing out solar generation and energy storage and using geothermal if possible basically being your own mini power plant on the Viridian or South Town model such distributed energy really is the future because the centralized power plant model is obsolete for climate reasons and the transmission grid can't handle all the renewable energy we we need right now and there's a huge bottleneck but the average developer mentality is completely unequipped for this new distributed reality and so is our zoning code so unfortunately it falls on you the a20 plan page 48 includes the following assumption quote all new construction from 2022 to 2030 am I done already there's no timer here thank you Mr Garber is there anyone else present that would like to speak is there anyone that would like to address the commission remotely Mr chair there is one hand raised James Dunmore you have permission to address the Planning Commission thank you and I assume you all can hear me you are hurt we can thank you thank you um just to follow up on Mr Garber said this is something of special concern and I do hope the commission does look at that in terms of self-sufficiency of new projects um we've had our fifth outage and we've had some severe problems in terms of our property has been caused a lot of uh personal distress um so in the light of all the many other things as you do as you look at the comprehensive plan um I wanted to speak on something original that's going to be about a site specific comment but I figure it'd be more generic uh and Pierce said in addition to things we have to talk about in terms of the climate issue we need to think about our mature trees and you have our pearls open tonight that calls for the removal of five Landmark trees and it's almost as if the last uh tree stands in this city they're taken up by Park are at risk and those are particularly valuable not much of the work that is to be done is to be done by the uh environmental commission and that um other other committees but I really ask you to work hard you are passionate about density in this city you're passionate about growth we forgive my dogs they feel rather strongly about that but uh basically we need to work with a project that uh um we need to work with the natural features we need to develop a natural features overlay aside from our natural features or spoilers we need to do something that works with the land and work with our natural features rather than opposing it and right now I realize you're working on the issue of density but we need to think about other factors too and I just don't see this commission work in that direction I'm apologize for my job she feels passionately about that and with that I thank you for your time and have a good evening thank you is there anybody else on the remotely yes caller ending 168 you have permission to address the planet question you may need to press star nine let's try or star six go ahead can you hear me now yes we can my name is no my name is neighborhood and my home address is 3255 and this has been going to related to the topic which I just learned yesterday from our neighbors when they mentioned that there will be a new building constructed Adventures of the neighborhood it's not very neighborhood which will be a dental office they have a few objection objectives on the list I don't know if it makes sense for me to speak now but this is my only opportunity excuse me I believe this topic is on the agenda and if we could actually speak during the actual uh business itself that would be great great yeah thank you okay any other callers there are no more colors at this time all right thank you very much we are going to public hearing scheduled for the next regular meeting staff yes sir uh quite a few for the City Planning Commission meeting on Tuesday September 19th 2023 at 7 pm the first of which is 3701 and 371c-3713 Riverside Drive which is an annexation and Zoning for city council approval it's a request to Annex two Parcels total link 0.74 acres in Ann Arbor Township to the city of Ann Arbor and Zone to r1b single family dwelling next is 3520 Green Court which is a planned unit development text Amendment for city council approval the proposed amended supplemental regulations will expand the permitted principal uses of the planned unit development the permitted principal uses would add medical and dental offices expand the definition of hotel and permit development of multi-family residential housing which is currently excluded the district includes 35.2 Acres next would be 1710 duvarin Road the village of Ann Arbor amended site plan in rezoning for city council approval this is an amendment to the approved site plan that includes rezoning of two Parcels from Township to r4a multiple family residential and 120 additional residential units along duvaren with an amenities Park area and adjacent parking the total units proposed will be 604 units on the 78.5 Acre Site the parcels to be rezoned are 2528 and 2540 Pontiac Trail the total area of rezoning is 5.9 Acres and finally an amendment to the unified development code chapter 55 of Ann Arbor city code related to premiums these are amendments to sections 5.17.4 multiple family zoning districts and 5.18.6 premiums to propose to eliminate all premium floor area options offered in section 5.18.6 to exceed the normal floor area ratios in certain zoning districts and eliminate the maximum floor area ratio standards in the D1 downtown core and D2 downtown interface districts provided in table 5.17-4 of the UDC with these amendments no additional floor area beyond the normal limits will be offered as incentives for amenities and development in the D1 and D2 districts will only be regulated by maximum height minimum or maximum setbacks and building Mass regulations plus any other applicable development standards currently provided in code thank you we'll move on to unfinished business section 8A this is 2805 Burton Road this includes a site plan a proposal to reduce the size of the clubhouse by 50 square feet revised EV parking to comply with current standards and relocate barrier-free parking spaces I believe that we begin with petitioner presentation would the petitioner like to come up and speak yup good evening um I think Chris is going to be pulling up the presentation it's it's up but it's not on the big screens okay he's back there and I've got it on my screen you've got it it's behind you 10 so just a little too small a bit of technical difficulties please hold for a second thank you let me get you locked in here yeah just just wait we'll get it up here in a second where do you have this stuff is and it's not mine and soon it'll be up for a meal so I just opened it up a minute give me two seconds thank you should bring your keyboard go back I'm gonna go back here screen again I'm sure your skin crystals looks good okay all right perfect thank you thank you staff and thank you for your patience sorry I'll remember to bring a flash drive next time but hopefully that makes it easier um my name is Ted Hirsch I'm with Midwestern Consulting we're the civil engineer for the project and the um the site plan Amendment we have before you tonight um hopefully pretty straightforward um just a few items that were uh of no uh so with the original site plan uh the the indoor Gathering building kind of a community area um in its early conceptual stages was proposed to be a little bit larger footprint have a couple more offices things that through detailed design ended up getting kind of valued out so the footprint of the indoor Gathering area building got smaller it all still fits within the location of the originally approved building footprint um and uh Chris if you go to the next slide um we can go ahead and skip that one so um again here's just a little bit larger view of that shows that that reduction from a little over four thousand square feet to just under 2 000 that orange outline shows the the original approved footprint there is an outdoor patio that's included with this latest iteration all again fits within that same footprint so with that reduction there's a lot coverage reduction far reduction open space increase the the front setback did increase just slightly a little over four feet and then there was some sidewalk reconfiguration just to provide appropriate access to those relocated points uh if you can go to the next slide please um so the top left there is the original iteration of the building design in an elevation view flat roof um and again just kind of conceptual level and um the newly proposed goes from a flat roof to a pitched roof a little bit more um Design Elements Incorporated in that as you know the the design and construction documents progressed um if we can hit the next slide second item wanted to talk about was some parking space modifications so um these orange highlighted areas basically just take barrier bear free parking that was originally located a little bit further and North is left as you're looking at the page so these barrier-free parking spaces were located a little bit further west originally um kind of right in front of the main entrance but with the proximity of the sidewalk to the building it kind of made things tricky to make those actually barrier free and accessible so moving those spaces down to the east where there's a little bit more space in that kind of cut out of the building allowed for the ramps and and things like that to work a little bit easier without kind of curb at the back of sidewalk the second thing that was associated with the parking space modifications was to then alter the plan to conform to the current EV standards so at the initial time of approval the plan the code the EV code required a series of evi installed Chargers EVR and EVC spaces whereas under this site plan Amendment the current code for this use would just require the evi and EVC so that modification was made as well uh can we hit the next so this was something that was really more of a construction item and I'll just mention that this was this amendment comes as uh construction of the project was ongoing Burton Road was kind of first on the list to make those improvements change it from a gravel road to paved road with curb and gutter the original plan had this intersection at Packard Road um basically fitted out with a left turn lane from Burton Road that would head out to Packard Road once construction got underway there were existing Utilities in kind of some constraints that were unidentified it couldn't really have been identified without digging things up so with the series of new utilities and infrastructure that was going in with the new road to meet green streets and things like that there were some proximity to existing water main and structures that were kind of buried that we had to work around to get the appropriate separations and part of that through coordination with the engineering department was to in the transportation department for that matter was to remove that Center left turn lane um it and for anyone who's kind of been through the history of this project it's been through a number of iterations and um the transportation department felt that that was kind of a legacy item that was pulled through that didn't they didn't agree necessarily needed to be incorporated um so that helped us pull in the curb lines from both sides getting the the storm structures and and utilities away from some of that existing underground conflicts that we ran into so we thought that this should just be incorporated into into the site plan Amendment since we had already drawn it up and got it approved um hit the next slide I think that's it so yeah pretty short and sweet kind of the main two points for this were the the reduction in the Gathering space footprint and the parking modification so I'm more than happy to ask or answer any questions that you guys have to ask and appreciate your time perfect thank you and then we move on to staff presentation okay give me one second and I will try to pull my presentation up I think Mr Hertz did an excellent job here of describing what's being proposed for the project everybody can see that correct okay Burton Commons uh just some of the things just for a little more background information especially for the new planning commissioner the site is zoned r4b multi-family residential it is currently under construction for 120 units you know you can see the zoning the surrounding zoning it's r4b you've got r1c single family and little r2a to the South there uh I will go over the site plan I think Mr Hirsch did a good job of what's being proposed as far as the handicap parking spaces and the and the uh the clubhouse it is currently under construction this was taken approximately about a month ago this was supposed to be heard about a month ago at Planning Commission so I don't know if I'll uh up to date this is but it gives you an idea that the curb gutter looks like it's going in and is currently under construction uh another view of it so I don't know if they've got foundations in now or not in the underground pipes but this gives you an idea of the status of the site uh that concludes my presentation but I'm open to any questions you may have thank you uh now we'll move on to public hearing this is an opportunity for persons to speak up to three minutes about the proposed 2805 Burton roadside plan Amendment we will first call on individuals present to address the commission then remote participants to speak during this public hearing remotely please press star 9 of listening by phone or use the hand raise feature if you're viewing through the web link for phone access please call 877-853-5247 and enter meeting ID 977-6634-1226 City staff will call uh select callers who've raised their hand using the last three digits of their phone number and by name if available for those accessing through the web link you'll hear an automated announcement that the host is allowing you to speak and when speaking please move to a quiet area and mute any television or background noises so that we may hear you clearly for either method of participation please state your name and your address at the beginning of the comments is there anyone present that would like to speak at this time Mr Robert thank you again commissioner Lee Ken Garber again um at last month it's a public hearing for this project I asked the petitioner to since they're redesigning the clubhouse to make it all electric I didn't quite get to finish in my last comments what I my quote from the 820 plan page 48 but here it is now quote all new construction from 2022 to 2030 and Beyond is built to Net Zero Energy standards which includes no natural gas consumption end quote I don't know how many of you are at the um electrification expo at the farmers market last month commissioner Hammerschmidt I know was there there were people from Mitsubishi Bryant carrier Toshiba Haley mechanical Michigan Energy Services CMR mechanical they were all there other vendors as well lots of options for air source heat pumps geothermal systems heat pump water heaters battery storage the focus was on home retrofits not new construction but it was clear that high efficiency heat pumps thanks to variable speed compressors and other advances are now completely viable in our climate and The Upfront cost is basically on par with gas appliances once inflation reduction act incentives are taken into account from new construction there is no valid excuse in my opinion not to go all electric uh true operating costs may be higher right now since DTE charges some of the highest electric rates in the country but the difference is not great about 30 a month on average per apartment compared to gas for electric um but adding solar and building to 2021 iecc standards should wipe out that difference and I note that they're moving from a flat roof to a a pitched roof which should accommodate solar better on this project I mean this whole breakdown project should be all electric um I realize it's probably too late for that that's a tragedy but at least the petitioner can Electrify the clubhouse and add solar panels um I can't imagine any reason to build with gas except for we've always done it that way um yeah I guess they may have a gas contract with DTE I say cancel that cap the gas lines choose a geothermal air source heat pump system from the many available high efficiency put on solar panels and build your smaller Clubhouse I don't think that's too much to ask thank you Mr Garber is there anyone else present that would like us speak at this time is there anyone that would like to address the commission remotely okay we'll move on uh proposed motion the proposed City Planning Commission motion is the Ann Arbor City Planning Commission approves the bright Dawn Village site plan 2805 Burton Road as the site plan complies with all applicable requirements of the unified development code and other applicable laws ordinances standards and regulations moved by uh commissioner Mills and seconded by commissioner weich we are in discussion commissioner Mills I apologize if this was covered while I was not here in August I'm curious for staff why it is that uh this requires site plan approval by the Planning Commission I'm looking at the table when we revive table 5.29-1 where we tried to move some minor adjustments kind of down the the ladder of approval and I'm just curious what the what bumped this into coming before Planning Commission territory it's a good question we did have internal discussions regarding what this would fall under whether it's a site plan for planning manager or for Planning Commission it really came down to you can do a reduction in the building but it wasn't constructed yet it's still new construction it was adding floor area and we had kind of placed it into it's a site plan for Planning Commission approval so yes it is only really it is at a reduction of about 2 000 square feet of the clubhouse got it I wasn't sure there's the section under revisions Right Moving a building placement more than 10 feet and so I was like is that Clubhouse moving the 10 feet okay I'm curious maybe this will come back in commission proposed business I don't know that this happens that often but this just seems the all of the parking that would have fallen under planning manager approval but the reduction of building square footage in a non-residential building anyway that just seems like maybe something that we want to add to the table to speed this along in the future I'm sure the petitioner would appreciate that I think that this is fine um from my perspective thank you commissioner Hammerschmidt all right I'll ask about the solar I noticed that too with the roof can you just talk about I was looking back when this project was initially approved and and I think there was a quote from the owner that the buildings would be solar ready whatever that means um and hopefully have it in the future so just if you could give us any sort of update on what's been going on there with any sort of sustainability or solar yeah so I think the uh that response was in regard to the residential buildings as far as the the structure up top to be able to support solar panels in the future by being ready I think that was the nature of that response and um I unfortunately don't have a response for you tonight um something I'm happy to go and and talk to the owner about and uh work with staff and try to come to some conclusions about solar on the clubhouse yeah we obviously can't force you but it does look like it's a like as Mr Garber said it's a beautiful roof for solar so please consider commissioner salve so we don't get to see floor plans in this petition but moving the barrier-free you mentioned that there wasn't ability to have the barrier-free entries at the middle of the building but can you share a little bit about uh the mobility kind of path for anybody in a wheelchair if they are visiting a unit at you know page south of this right like do they have to enter at one end of the building move through the entire Corridor if they're visiting a unit at the other end of the building and where are the elevators so the elevators are kind of centrally located um and they would still be able to get to the main entrance it's um it was really just a a function of the ramps at the sidewalk adjacent to the parking spaces the way that the building is placed the proximity to that to make those ramps work at the main entrance would have required you know kind of the the curb at the back so it's the ramp from the parking to the sidewalk not the ramp from the sidewalk to the building correct okay right that's a helpful clarification like you know this is the hard part about planning is we don't really get to see inside of the buildings it can meet some of those standards in terms of path but it is hard and you know it's a good cross-check point especially when we're getting housing units like this this is a great place for living in place to have address a lot of those mobility issues so appreciate that clarification absolutely thanks anybody else um I think we can move to a roll call vote on the motion as presented for 2805 Burton Road commissioner Lee yes commissioner Abrams yes commissioner watch yes commissioner Savvy yes commissioner Hammerschmidt yes councilmember dish yes commissioner clerk yes commissioner Mills yes commissioner Weatherby yes that motion passes thank you thank you all we are moving on to unfinished business 8B this is with respect to 1800 Washington seu the Evans Scholarship House site plan for Planning Commission this is a special exception use for Planning Commission approval a request to increase occupancy from 65 to 85 no proposed changes to exterior of the house located on this 0.85 acre parcel zoned r2b and I believe that we are going to petitioner presentation thank you hi good evening I'm Jerry Kaplan the architect for the project address 5062 Arrowhead West Bloomfield I'm going to make it very brief I think you've already seen the material essentially we have an existing building the Evans Scholars house on Washtenaw it has an existing basement floor for more public functions and two floors above that for bedrooms currently there are 65 students at the house and that's the permit that we have for that house there's also a finished Loft area above the two floors finished in the sense that it has ceilings insulation concrete floor sprinkler system already throughout but just two Corridor walls and all we're doing is adding some partitions to change that area to incorporate four large bedrooms each bedroom for four students each bedroom to have its own bathroom so essentially you want to be able to add 16 more people to the house um that's essentially the project we're not changing anything in terms of the building shape site or anything like that it all stays the same it's all interior modifications to that Loft area um I guess crisp has more information that he can present to you if you have any questions I'd be happy to answer thank you we will go to staff presentation okay excellent that was a very good presentation this was approved back in 2003 for the Evans scholarship house where they demolished the old one constructed a new one in 2004 it was a special exception use that capped the number of students at 65 it was we previously mentioned it is located just on the west side of Washington just north of ferdon and as it was previously stated this is all interior Renovations there'll be no changes to the exterior of the site no additional parking no additional well except for the interior the floor area um approximately I think it was gee 1700 square feet something like that with the four bedrooms is that what the total was that is the the net habitable area the actual up in the attic area gross floor area is 4 000 square feet just oh Chris make sure you notice that thing sticking up in front of your mouth usually people tell me to use my indoor voice so I'm okay um uh here's a few looking Southwest from Washington Cambridge again no changes that's the access to the parking lot the existing I think it's a 20 space parking lot again here's the view looking Northeast from Washington for Don essentially the only curb cut there is to pick up garbage and trash no parking is accessed off there this is the altar survey of what's existing they did receive a conflicting land use buffer variants back in 2003 I believe as part of this approval to screen from the surrounding residential and here's a look at the addict or Lofts type space that has approximately 16 additional students so that would put them at 81.
now if Frank dies um then in that situation there would be no probate um because the assets the the home and the bank accounts were owned jointly by Frank and Mary and legally if someone dies as a joint owner of a bank account or a house their interest in the property simply evaporates and the other person becomes the sole owner there is no need for probate if you die and you own an IRA an IRA will always have a named deaf beneficiary in this case it would be Mary if you die and you have a named a named death beneficiary for a particular asset there is no probate if Mary were to Die the next day however owning those bank accounts and the house which are now just in her name there would need to be a probate and so the question is so then what happens if there is a probate many people will will say well you know I have a will and so I I'm not going to have to go through probate no that's not the case the probate process applies to all assets that you die owning if they're only in your name and there is no clearly named death beneficiary so in this case the bank accounts and the house before those assets can be distributed to anyone those assets have to go through the probate process the primary purpose or the first purpose of probate is to figure out where those assets go the assets that you die owning but before any assets can get distributed you have to go through this process what's the process you have to get a personal representative appointed someone who's going to be the representative of the estate before that person gets appointed the assets that are in that bank account that front that Mary died owning or the house can't be dealt with by anybody because there is no one who has the legal power to deal with them that's what an Executor now called a personal representative is for once a personal representative has gotten named that personal representative would actually get a new a separate tax ID number from the Internal Revenue Service because that the the estate itself is a taxpayer a separate taxpayer uh once they the the the personal representative had that uh that the personal representative could go to the bank with that document from the Probate Court saying that showing that they were approved and Marshall the assets they could close out any of the accounts that were in in uh in uh Mary's name uh they and then they would deposit those accounts into the estate account the estate account that they created because they had a tax ID number um that they the the personal representative would also have the power to sell the house uh if that personal representative were acting pursuant to a will uh Mary's will and that and that will had specifically given them the power to sell the house without Court approval they could do that if not or if there was no will uh and Mary was simply trying to sell the house as the personal representative of an estate without a will then she would first need to get the permission of the probate court but in either of those cases whether she has a house or not what or that she has a house or just has as the proceeds from the sale of that house those assets have to sit in Probate for a year the reason because before any assets can be distributed to anybody creditors have to get paid and creditors have one year from the day of Mary's death to file a claim against the probate Assets Now inevitably people will come in after one of their relatives has died and say well there aren't any creditors doesn't make any difference probate needs to stay open for the benefit of creditors you never know whether there is a creditor who might show up so that so the the estate has to stay open for the benefit of creditors for a year at which point the assets can be distributed where do they get distributed well if Mary did die leaving a will then they will get distributed according to the terms of that will if Mary did not have a will at the time of her death the assets would get would get distributed according to the so-called rules of intestacy that is the rules that apply when there is no will in the case of Franca and by the way at the end of that one year period unless creditors had had sued the estate and filed a claim filed notice of that suit um with the the personal representative those creditors will be wiped out um so the so the point is there is a benefit to the ex to the extent that you are wiping out creditors as long as you wait for that extra Year by the way that's the reason why many people now when they're having to go through probate if they're worried worried about creditors will actually wait for a year before they file in Probate because if in the meantime the creditors do not actually take action on their own to try to open up a probate and Sue the estate the creditors get wiped out at the end of that year but the point is things have to wait for that year so the the uh the the the to the extent that Frank and Mary were coming to me and saying well if we both die I'd rather not we'd rather not that our kids have to go through all of that well the answer to that particular problem is a revocable and amendable Trust they would create a trust which would be revocable revocable means whatever you put into a trust you can take back out amendable as the name suggests means that you could amend it Frank and Mary could amend the trust at any time while they were alive typically they would name themselves as the co-trustees of that trust and they would transfer the house to themselves as the co-trustees they would probably take any of their larger bank accounts put those accounts in trust also they would specify that when one of them dies the other would would stay as the sole trustee but then oh and by the way they would also once they were doing that revocable and amendable Trust they would do wills in addition the reason for the wills is would simply be to make sure that in case they forgot something uh at the time that they did their trust or or in case later on they inherited something and and it forgot to get the the assets into trust any of those assets which therefore needed to go through the probate process would then pass through that person's will but the will would become a very simple document a so-called poor over will the will would say when when I die any assets that are going through probate are going to pour into my trust in this case The Joint revocable trust after both parents have died typically one of the kids ends up getting named as the trustees you can name one or more of the kids you can name two you can name three what I typically tell folks is if you're not going to name one you want to name an odd number and make it clear that all decisions get made by majority vote that way you don't end up with things breaking down where you can't make a decision because you can't get the votes if you have two people as co-trustees we typically recommend that you name a tiebreaker specifically to break the tie between the trustees that way if the trustees can't agree they don't have to go to court and ask the probate court to break that tie so creditors would be wiped out um in in in in that case because creditors would only have a claim against the probate assets so there is no probate typically creditors are wiped out and finally uh those trustees or that trustee who stepped in after Frank and Mary had died could immediately sell the house and distribute the proceeds because once again there's no creditor period so you can distribute assets immediately so that's a really common estate planning strategy for people who are younger now there are a few other implications to the revocable and amendable trust that you should be aware of for tax purposes this trust is a so-called grantor taxable trust that is as long as Frank and Mary are alive for tax purposes both federal and state the fact that the properties are in trust is irrelevant all of the attributes of the property for tax purposes are the same are they are considered to be the attributes of the grantor the person who created the trust so in this case if the house were in trust and Frank and Mary then decided they wanted to sell their house they could and for tax purposes um they would they would be entitled to the same capital gains exclusion that they would be otherwise entitled to as long as they lived in the house for two of the previous five years if they hold the house until they die and the kids sell the house at the time of the death of the second of the two of them the so-called tax basis of this property will jump to the date of death value so that if the kids sell the house they're not going to pay any capital gains tax it's all everything is the same if they rent out the house any depreciation that they get any income they get all goes on Frank and Mary's tax return um so for tax purposes it's the same as if they owned it same thing for Mass Health purposes if Frank and Mary were concerned about making sure their assets were safe in the event that either of them needed to qualify for Mass Health putting them into this revocable and amendable Trust will not do the trick why because for Mass Health purposes just like for IRS purposes they still control the assets the trust is revocable so they can always pull the assets out it's amendable at any time therefore from for from the mass health perspective they still own the assets that's the reason why when Frank and Mary get a little bit older typically when they're seven or older and they are now thinking about more they're more worried about the possibility that one of them might need nursing home care it is at that point they start thinking about asset protection and therefore thinking about how to deal with that now in order to understand what they need to do for that kind of asset protection you need to understand the basic Mass health rules so what if Frank and Mary are alive and have these assets and then Mary needs nursing home care and now initially she's going to be paying for that nursing home care privately if she comes directly from home uh if she went to a hospital first and then got discharged from the hospital to the nursing home typically the the math Medicare will pay for up to 100 days of that care but after that she's going to be on private pay at a bill that can be anywhere between 12 and 17 000 a month at this point so in that situation Mary would be really interested in trying to get get away from that kind of very stiff monthly bill and she could do that if she can qualify for Mass Health and and as a matter of fact because Frank and Mary are both alive Mary could qualify for Mass Health fairly quickly and once again clients regularly come in and they're astonished by this fact they've they regularly tell me that they've heard radio and radio things they've read someplace no no no my assets are only going to be protected if I've given them all away and waited five years that is incorrect um the assets can be shifted around uh literally the day before a if someone qualifies for Mass Health if assets are being given to the spouse so if Mary wanted to qualify for Mass Health and once again we're assuming these are the assets they've that they've got a house worth 500 000 francs at the IRA worth 200.
so um are you uh you know I hate to cut you off but are you finished now uh we can come back to you but it'll be some time after the hearings come back to me sometime okay all right thank you Mark okay it's being uh 7 10. uh we're going to open we have a public hearing and intend to open it but then we'll um suspend it uh for a few minutes to uh meet with someone who has to come and go so um I appreciate your folks who are here for the um fishing game who's that are they yeah if you if you would just allow us great thank you I appreciate it okay so I'm going to read the the legal notice uh notices hereby given to the select board will conduct a hearing regarding application for an all alcoholic beverages license a liquor license request is from Ashland Fish and Game Incorporated would be an additional license at this location the applicant currently has uh all alcoholic beverages liquor license for their main building which provides service to the bar and Rental room the new license will provide service to the Pavilion located near the softball field this is an Ashland fish and game three Ponderosa Road Ashland Mass public hearing will be heard on the matter at the Ashland Town Hall 101 Main Street on Wednesday September 6 at 7 10.
Natalie Max from about 20 yards out goalie got a little bit nervous but pushed it off to the side to make the first save of the season it's going to be a corner kick here for Long Meadow thank you nice to see ball girl on the side chasing the ball down helping out for our middle player number 13 some of the Juniors here from East Longmeadow getting involved number 11. Cameron Raymond gonna take the corner raises her hand puts the ball down takes a big step ball gets in there and it's rushed in and that's a handball right there and it is called sometimes the refs can't see that you can see if you're up here in the boot but sometimes the reps are blocked out but that referee doing a great job caught on to that one balls being cleared here still going forward sends it over here to siago siaglo boots it up to number 14.
Mike just to confirm are you trying are you trying to share something we can't see your screen I don't know if you're sharing or not oh no I'm not actually I'm just reading from some notes yeah yeah I'm sorry you can't see me my my uh screen is blurred but did you say for the second grade bubble I'm sorry is 90 or 100 or 192.
and then so uh something that you said that I think is I think important to highlight is that the course correction aspect from 2019 to where we are now have we stayed relatively on course from what we had expected and things are going well with the funding that we have been provided by the community and and we're we're basically doing what we said we would do I think that's really true one of the course correction areas if you recall we presented at a couple different meetings was on the demographics and where they have and have not materialized in growth and so some of the um the priorities in the past master plan was addressing growth especially on the North End and McManus was a response to that we see less growth in the current demographic so it really became a replacement in a right sizing when we created The Guiding principles for this master plan but I do think that every three year even even five years but every three years is a great opportunity to course correct and look at your demographics and make any adjustments in response to them before you've moved forward into the next phase I'm sorry follow-up question and I'll probably stop for a little while um and I had sent uh this message or question really late uh today to Julie and I gotta I gotta answer but um speaking of you know how the the approach to McManus shifted to right sizing and um that kind of the context that's provided you know when we see these schools listed as just the school I think that um it might be beneficial for us as public members to be able to say oh I see Fairview is 2023 but it just says Fairview rather than Fairview uh I don't even know what you would say restrooms yeah yeah yeah or or that mcph is a right sizing and you know modernization um we have citrus on here that just says Citrus like what are we doing to Citrus um this this specific um uh timeline is a great graphic for the public and folks who don't want to dive into 300 Page document to pull out the information that they need to know about what's going to happen when and so when you see Citrus is it is it a right sizing are we replacing Citrus are we doing some some touching up like how how are we approaching that what does it mean to see Rosedale Chapman and Parkview listed and CCR review listed like what does that mean for those schools you know uh Fairview comes up again in that gray box uh but they've already been listed in 2023 so what's the difference there so um I think that those are easy you know little little um adjustments to make to just give a little bit more context about what the timeline means whether it's something very specific um as far as like a touch-up or safety upgrades versus like a whole uh campus modernization replacement and or right sizing you know what the approach is is there yes thank you Julie forwarded me your comments today and we are in final draft mode so the opportunity to go through and pick up those kind of fine-tuning it's perfect timing for that and we will make those changes to the implementation schedule thank you great thank you yeah sorry I I don't think I have anything else to say though so please please checking you thank you so um Rosedale um is the first in Phase five so again that would be dependent on some sort of source of funding for that project and if you recall we had what we were affectionately calling the quadruplets the four schools that were of the same vintage and the agreement that replacement of those campuses was the likely Direction so Rosedale Elementary School we have the opportunity there to do that do that school with limited or no phasing because as you can see in the diagrams on the right the phasing diagrams we can build the the proposed new school while the existing one remains operational so we talked a lot about interim housing costs in the past and limiting those was one of the ways we could really use or get all three schools into maybe the next a next Bond or a future phasing and so Rosedale has that opportunity because it has a lot of open space and that open space is a quote unquote in in a good spot for that so Chapman is a little different in that it doesn't have a lot of adjacency to drop off and pick up and front of house space so that one the smallest of the three at a 320 student capacity City we have shown in interim housing concept for that and you see that in the implementation schedules along that South property line and the idea would be again to have students occupy the interim housing on the site while the campus is done in one large phase and some of this is in response to some of the construction that extended schedule that we talked about when you have a multi-phase project and then finally at Parkview this one we can get most of the campus everything but the multi-purpose done in that first phase and that's more easily mitigatable building to come at a later date than perhaps all of the classrooms and again you will have design professionals brought on for these projects the master plan is providing guidance they may find other Solutions or work with your committees and stakeholders and find a solution that works better but generally we wanted to give some ability to talk about phasing and interim housing and put some budget numbers in there for that phasing and interim housing so when we focus on uh phase five forward those projects are all reliant on future funding sources as we mentioned we've been targeting a number of about 200 to 225 million dollars for those phases so we've shown a phasing plan for phase five Rosedale Chapman Parkview Replacements of about 203 million dollars in 2023 dollars and with escalation about 230 million dollars we don't know how much of that escalation will materialize clearly during the pandemic it was in the 30s and we've had years where there's been negative escalation so we'll use typically a four percent per year escalation for this high-level conceptual estimating phase six is again the board had directed us uh Sierra View would be the fourth of the quadruplets and the first of phase six with the Fairview site the entire replacement campus a light renovation of Hooker Oak Elementary School and then much of the work that's prescribed in the master plan for Chico High School both mod and athletic master plan projects again targeting that 200 to 225 million dollars in today's dollars for that phase escalation and how your potential Bond proceeds accelerate is another unknown in this process but we wanted to look at each of those tranches in kind of that 200 to 225 million dollar range and then phase seven is the completion at Pleasant Valley high school and then uh the three junior high schools and that one is a little bit less but again it could be 20 years out or 16 to 20 years out so uh what the escalation does to those numbers might be significant what we did not estimate was all the work out in Phase eight which is District support facilities one because it is pretty far out there and two it wasn't we didn't address it in a detailed way in the master plan and these are the cost models for these phases and they do provide a little bit more detail on assumptions on square footage acreage interim housing for those who who like to follow along with those kind of things I will share that the cost per square foot for the new construction is strongly based on the numbers we're seeing even at McManus today so the 2023 dollars are feeling very solid for us right now and so um to wrap up uh the big the big numbers um in 2023 dollars uh we are sitting at about 675 million dollars in need um and that is for all of those phases for through um seven with escalation and again we can argue about compounding escalation and how big those numbers are when you get that far out you're looking at 70 and 80 percent escalation so it's close to a billion dollars and I think if you had asked Julie or I starting this process that probably felt about right over the length of potentially up to 24 years or 25 years of implementation so with that I think Julie and I can take any questions what year sorry I know you said this I'm sure would phase seven get us to phase seven um so we had assumed 2024 2032 and 2040 so theoretically it would take us through the year 2048.
I had written this report so it could go up to 85 so in the future if they wanted to add four additional students they wouldn't have to come back um as was previously stated they do have bedrooms I'm sorry uh four four beds per room with a bathroom um I also I believe some questions were coming up regarding what is the maximum amount of students that could live here it really comes down to that it's capped by the lot area and the maximum they could have based on the lot area because it's 350 square feet of lot area per student it comes out to 107 students could live here I did do a little bit of background research with the building and housing department when you start and I also coordinated with Mr Kaplan also on just rough numbers as far as well what if we had you know because for the hell housing code you need 50 square feet per student of habitable space in each bedroom after doing the calculations on the first two floors in the third floor that probably gets them up to approximately 134 students but that's neither here nor there it doesn't matter it's capped at 107.
they've got Savings of two hundred thousand dollars now Mary can qualify for Mass Health as soon as she can show that she has less than two thousand dollars and that Frank um that his only assets are the home but he can own the home no matter what the equity in the home and that he had that he has cash or cash equivalent assets of less than 148 600 but Frank in that case can have unlimited income unlimited income therefore Frank and Mary's basic strategy and this can be done the day before Mary applies for Mass Health would be to shift all assets to Frank and remember as I mentioned there is no look back period regarding any of this at that point the house would be safe Frank would have too much money though because he'd have more than 148 600 in assets so what he would do is at that time he would buy an annuity with any assets that were over 148 600 as long as that annuity was irrevocable so that he couldn't get the money back and as long as it called for equal monthly payments to Frank he can't get the money back in a lump sum as long as it calls for equal monthly payments to Frank over a term that is shorter than Frank's Actuarial life expectancy at that time the purchase of that annuity in any amount is a legitimate conversion from a countable asset to a non-countable income stream we've literally bought annuities in this in these cases of up to a million dollars the day after the annuity is bought thereby reducing the remaining assets below 148 600 the the spouse in the nursing home can qualify for Mass Health going beyond that though one and by the way once Mary had qualified for MassHealth her income from pensioner Social Security would go to the nursing home MassHealth would pay all the rest what Frank would would at that point though probably also want to do would be to make sure that if he died these assets would still be safe and of course they wouldn't be safe if they were in a revocable trust what he would need to do with that case would be now that he has these assets in his name to change his will to specify that so now it's no longer a will that just as a pour over will into a revocable trust he would change his will to by creating within that will a testamentary trust a trust that is a part of the will and the trust would say that if Mary was still alive any of the assets that he owned would go into this testamentary trust for Mary's benefit after that after Mary dies or if Mary has already died the assets would simply get distributed to the kids what has to be what do you need to know about that testamentary trust well it has to be part of the will there is no way that you can create a separate Standalone trust in order to avoid probate while at the same time using this asset protection strategy it only takes effective death and and of course at death that testamentary trust which is part of Frank's will becomes irrevocable because he's dead so he can't take anything out of it that's going into it the will would specify that all assets go into that trust one or more of the kids can be the trustees all of the assets that flow into that trust would be immediately non-countable and non-leanable if Mary needed to qualify for Mass Health the assets could be used in the discretion of the trustees to provide for anything that Mary want might want so if Mary was not going into the nursing home and just wanted that needed Assets in order to live on the trustees could always distribute additional assets to her if she got those assets and then needed to qualify for Mass Health the assets that she had that were in her name would have to be spent down to less than two thousand dollars before she could qualify but all of the trust assets would remain safe this would cover all assets that were in Frank's name at the time of his death oftentimes folks even when when someone isn't actually going into a nursing home but folks are thinking about this even if they're both healthy wouldn't you get to be about 70 and by the way I turned 73 this year I get it right so once you get to be about 70 you start thinking about well how can we may I make how can we make sure that our assets are safe if one of us dies and the other one needs to qualify for Mass Health so I'll tell them often is get these Wills in place each one having a will with this testamentary trust for the benefit of the other if you don't know who's sick yet then don't you don't necessarily want to transfer any assets around at this point you can leave the assets structured the way they are however I will tell people if you get sick call might call your doctor first then call me so we can talk about who is sick and why for example suppose Frank called me and said you know I got I found out I have cancer not tomorrow but sometime soon I may die in that case we may just you the Frank and Mary may decide that they want to shift all assets at that time to Frank so that if Frank dies the assets will be safe non-countable and non-leanable if Mary later needs to qualify for Mass Health if on the other hand Frank said well you know I'm just having some memory problems and so not now but maybe in the future I might need Care at home or need a nursing home care for which I'd want to qualify for Mass Health in that case what I would probably suggest to them is that if they want to be on the safe side they may want to shift the assets at that time to marry so that if Mary dies suddenly that will is already in place with the testamentary trust for Frank's benefit and therefore all of the assets that she dies owning will be saved non-countable and non-leanable right so it works both ways as I just mentioned many many couples will will who who are both alive and both healthy will actually adopt these plans now while they're still healthy knowing that the only thing they have to do with the last minute if somebody is getting sick is to move around the assets um finally there are a few other other implications to a testamentary trust one of the most positive ones that many many people don't realize is regarding the house if the house gets transferred say to to Frank's name before he dies and then he dies the next day the so-called tax basis of that house will jump all the way to Frank's date of death value so if the house then gets sold either by the trustees of the trust um because they've just because Mary is no longer living at home and they want to just have the cash or by Mary if the trustees decide to give the house back to Mary and Mary then sells the house excuse me in either case the sale is not going to generate a capital gain because at the moment of Frank's death the so-called tax basis of the property jumped to the date of death value um also you know once you once you've got that trust those assets you would need to get a separate tax ID number for that trust and once again the house base basis steps up finally what about the situation where Frank has died the assets didn't go into trust because they were still held jointly and Mary now has all of these assets and she's now worried given the fact that she has all of these assets about what might happen if she needs to qualify for Mass Health because remember for her to qualify she would have to show that she has less than two thousand dollars in countable assets uh the house would not count as a countable asset but MassHealth would put a lien on the house to make sure he got repaid following her death regarding any payments made Beyond Beyond on her behalf her strategy and the only time where an irrevocable trust really makes sense is in this situation you have a single person who is older who is concerned about protecting their assets so if for to help her sleep at night what she may want to do is transfer her assets to an irrevocable trust a trust from which she cannot take out the assets once she'd put them in she would typically name one of her kids as the trustees of the Trustee of the trust regarding her house she would typically transfer a so-called remainder of interest in the house to the trust that is the interest that starts after she dies she'd keep a life estate so that she'd be in control of the house five years in it and then she would also could also transfer cash into that same trust five years in a day after she's done those transfers those assets are safe non-countable and non-leanable the assets once you put them in cannot be taken out Mary can't be the trustee but she can keep the power if she's getting having to if she's disagreeing with the trustee because she finds that the child that she named as trustee isn't turning out to be what who what she had hoped she can always fire that trustee and appoint somebody else the trust will typically name the children as the beneficiaries while Mary is alive so that if Mary needs any money the trustee would have the discretion to distribute some funds or even the house out to the beneficiaries and have the beneficiaries turn around and give them back to Mary this is this is all this all complies with MassHealth regulations at Mary's death the assets would get distributed immediately to the kids and there would be no probate the other implications of an irreva of an irrevocable trust we you can still structure it so that it would be grantor taxable so that when Mary dies that once again the tax basis will jump up to the date of death value the the trustee once again will need to get a tax ID number but there will be no probate so those are the three trusts that are most commonly used by seniors to solve the problems that seniors have the key is what you want is the trust that's going to help you sleep well at night that's the goal of this whole exercise if you have any questions about any of this you can always contact me uh you can you can watch this the same video on our YouTube page or you can call us my direct line is 508-860-1470 I hope you enjoyed the presentation we'll see you next month thank you
you may attend in person or via Zoom parties wishing to be heard in this matter should appear at the time and place indicated above interested parties who are unable to attend the hearing May submit written comments to select board's office Town Hall 101 Main Street Ashland Mass 01721 or by emailing Susan Roby at s Roby ashlandmass.com.com sign Rob Robert chair select board so I opened this uh public hearing so moved all second all is in favor open to public hearing say aye aye tell you you're with us good okay oh yeah motion to suspend the public hearing for about five or ten minutes while we bring forward another item I'll second that motion's been made in second at all those in favor suspending the public hearing say aye aye aye great okay public hearing suspended and we're going to discuss uh we're going to meet with Paul Gustafson who I see is on Zoom Paul I think you're still muted if I can read it yeah I'm right here can you hear me okay yep we can hear you now so I don't know Michael did you want to say anything to introduce this subject or yeah so um Paul as you know is the owner of 433 Chestnut Street otherwise known as the hall house and was selected uh through an RFP process to purchase and renovate the home at the at 433 Chestnut Street and as part of that whole process first there was a set of preservation restrictions that were developed and that was agreed to and the board had agreed to that as well over the course of the construction period we ran into a few snags we came back here for a couple of meetings to discuss it and figure out some solutions which resulted in a couple of different obligations that are outside of the preservation agreement but are nonetheless important and so I will say you know what we're trying to accomplish tonight is basically a sign off from the board that the preservation restriction has been satisfied and that there are no outstanding issues related to the preservationist Restriction which you can say confidently and then the other thing there are two pieces of information again outside of the preservation restriction that we have talked about number one is a donation to the town and that has been agreed to at thirteen thousand dollars and then also assign a kiosk I should say an infra an informative kiosk has been um determined to be placed actually not on the 433 Chestnut property but actually in the towns right of way um and so we would be responsible for installing and maintaining it and so that brought up some concerns as well which Paul and I discussed in terms of long-term maintenance and he's actually going to have printed three additional sides you know the exact same side so if and when they need to be replaced we'll have something to replace them with interesting thought yeah that's a great idea um you know for those of you who've had a chance to review some of the pictures or actually had a chance to go see the open house I think I think you know everybody's pretty impressed with the with the way it came out and his use of some of the historical elements into the finished product and um you know we we learned a lot from this process I don't know of another community that has done something like this um so we didn't really have a model to work off of and uh you know while we have you know relatively certain the outcome that we had had hoped for there you know we learned some things along the way so if we ever want to do this again we'll just need to hold out make sure we remember that Paul did I pretty much cover everything from your perspective yeah yeah thank you Michael yeah you sure did that kind of covers it well can you hear me yep so um and so any further questions discussion thoughts just a quick question so the Thirteen thousand dollars ten thousand is going to the historical commission and three is for like maintenance basically and we put it all towards the historical Community okay I wasn't sure okay okay yeah the maintenance is now taken care of with the addition of gotcha the sign the signs being created so it's just a matter of replacing something happens all right um and then just as far as timing goes on the kiosk what does that look like I can't say for sure I think it would probably be good to have uh Paul does have um a persistent sale agreement I think put together with a potential buyer and I think it'd be good for that to kind of settle out and then we could go through and do that yeah I could quickly interject hmm sure yeah so um in terms of if the sign is agreeable everyone at this meeting I can go ahead and have that printed uh fairly quickly and then um as Michael said you know whenever make whenever it's convenient or makes sense to have it installed um we can do that but you know how the signs printed up uh ASAP did everyone how who designed the sign anyway was it that's I'm glad you brought that up um the historical commission uh did a lot of work especially Joan and Helen who actually has to have joined our meeting tonight so thank you both for the work that you did on this and uh Paul kind of in the print maker uh you know finagled with some Design Elements and everything kind of are these going to be similar to the ones that we have at Warren Woods similar they're actually going to be updated the materials yeah I think probably the the one that's um closest is that little kiosk next to Robert Hill Way that talks about the Wetland area if you've had a chance to see that I have not to go check them out okay in a few weeks they encased in um or at least covered with Plexiglas for protection or yeah Paul how would you describe it um yeah so the science the sign maker in Framingham all types which uh I think I think Joan actually contacted who uh is owned by Joan John grocer uh grocer family lived in Ashland for a period of time and you know very very good at what they do and they recommended a quarter inch aluminum laminate uh so it's actually printed right on metal okay we've got three signposts for rigidity of course secured to the ground Paul I'm just going to interrupt you briefly we have to open and suspend another hearing so do I have to read the whole thing yeah you got to read the whole thing unfortunately this okay um my apologies everyone so we're running a little bit behind we have another public hearing schedule is there someone here for the um Mike's Auto Body Mike's Auto Body somebody here okay so with your Indulgence we'll just we're going to open and then suspend it as we did for the other one okay so um notices here by given that the select board will conduct a public hearing regarding the change of location for Mike's Auto Sales LLC the business is currently operating out of Mike's collision at 183 magunco Road Mike's Auto Sales LLC 50 mcgonco Road Ashland Mass zero one seven two one a public hearing will be held on the matter at Ashland Town Hall 101 Main Street Ashland Mass on Wednesday September 6 2023 at 7 20 pm you may attend in person or via Zoom parties wish to be heard in this matter should appear at the time and place indicated above interested parties who are unable to attend the hearing May submit written comments at a select board's office Town Hall 101 Main Street Ashland Mass zero one seven two one R by emailing Susan Roby at sroby at ashlandmast.com signed Robert share chair select board hearing I'll say all those in favor of opening here and say aye aye aye aye motion to suspend the hearing until we can get back to it in a second all those in favor of suspending the hearing say aye aye okay hearing suspended thank you all okay um Paul go ahead I think we were with you before yep you're hearing on the sign and how it's going to be made so it's very durable uh John grocer at all type said it shouldn't last you know anywhere up to you know 15 20 25 years um uh with that use that material so with the three additional signs you know we've got we've got a long duration of uh of having that that sign at that location okay um yeah I think the sign looks great and thanks to the people who designed it who's at Helen and Joan that's right and Joan primarily and I like in just my own so people driving by will be able to pull over and read the sign is that basically like how well otherwise how else can yeah they would be able to do that you know hopefully they're not two cars at a time would be good if we can at least have some reasonable pullover space I think it'd be a nice you know it's a nice little addition people come by oh what's that pull over and read it you know yeah it's real history so it is and the selection of the site for the sign I was done with Helen Joan and Paul and Joe Joe was also a part of that as Joe yes good work Joe I'm still here I am Joe do you have anything you want to say about it no I think I think Joan and Helen involved something going on out there not me um all right yeah is there anything else um we can get on I mean I think this has been a great addition and I moved okay I moved that we vote to approve in the sign the certificate of have been met I'll second that motion's been made in second and all those in favor say aye Joe vote okay unanimous okay thank you and I do have we should sign this before we leave today okay and uh Paul the house is beautiful um you know I know I know you you showed the house to a few of us this last week and um for anyone that hasn't seen it it's it's a beautiful beautiful job utilizing a lot of the um old pieces and wood and and details from the old house so um so it is a beautiful beautiful renovation for their involvement in this whole project uh you know we all learned a lot from this and and hopefully that uh that experience will go forward with other projects in town and uh and I also appreciate the uh the other participants in this meeting for being patient allowing uh us to have this uh this discussion now I'm getting ready to jump on a plane so I can fly I had to kind of jump in and jump outside very very much all right thanks Paul hearing's been reopened okay what do we do now I read the legal notice um any any presentation or Susan anything on the documents you you sir may want to come up come forward yeah and go to the podium there speaking to the mics of people at home can hear you first of all I want to thank the board for your time sure um you know we we you'll approved us already for a beer and wine license and we've come to realize talking to people that on all alcohol license especially now with the introduction of all these like high noons and all this stuff that we can that's not considered beer and wine that's that's alcohol so it's this is a learning curve for me I'm getting that I'm catching on to and we found out that we really need to go all alcohol instead of just beer and wine for little reasons not not big things but we want to try to uh and I believe it will work better for the town because I believe you have more licenses in all alcohol than you do in beer and wine I don't know I don't remember no I think so but maybe it's possible so can I ask a question I don't sure I mean um are you finished with your state that's what and we've gone through you guys have already seen all the stuff that we've proposed it's just a matter of changing from the beer and wine to an all-out absolutely right okay same location I'm confused though because I thought that it was for the Pavilion this is for the Pavilion okay and but you have a beer and wine already for the Pavilion no we do you've already approved our beer and wine for the people that was already just confused as to like well maybe because maybe all alcohol for the Pavilion just the Pavilion we already have an all-alcohol license for the club itself we're just trying to get this for the Pavilion and I just I'm looking at Susan Susan is there anything you want to add for background on this application we've kind of talked about it but yeah just briefly um ultimately the application came in it went into the abcc there was a couple of additional pieces of of paperwork that were needed and um in the meantime they decided that beer and wine was probably not the best way for them to go okay it was to um having all alcohol license so um they decided to submit in and this will replace the other application that you approved in April okay so I think we got that clear all right thank you so um so that one comes back on our roll yeah which if you look at the motion it says that they have to return the beer and wine license back that we gave them okay and um when we did receive a letter when should we is it time to introduce this letter you received two I believe yeah there was one in our pack and then there was a separate one oh okay uh well I'm gonna read I'll read this one that I have and maybe you could read the other ones sure um this is uh Dear Mr share we your neighbors do not have an objection uh to the liquor license being acquired by us on the fishing game for the outside Pavilion we are concerned about the noise level I.E parties loud music Etc since the Pavilion is located directly across from our homes and many of us are seniors who like to retire early for the day we would appreciate your consideration of a closing time no later than 9 pm to mitigate noise level please understand we're trying to be respectful of all concerned thank you for your consideration is it appropriate to read their names actually I can't really they're sign these so I have trouble under uh pronounce understanding all of them anyway but uh so four people signed this letter what houses are across from the across the room well if you you can if you go across the river it's a very short hop in a jump oh okay and there is there's houses all along there and we we're more than willing to listen to their concerns if okay anything we can do to we don't want trouble with anything all right hold on because currently on the application it has 12 P.M to 1am for the hours for the hours that's what we wouldn't need to look that long hours for The Pavilion whatsoever the club still has to have the one o'clock just in case right right now we're just talking about we're only talking about the Pavilion so if we need to change the hours in the Pavilion absolutely the same one that's important oh okay so so yeah it'd be important to have the other letter and then also it's no it's the same level we've only gotten one letter no sir the one in the packet is what Rob just read how does someone have it we can read whoever is an email that was in your packet package yes um one of the neighbors that's right across there and the navals on either side of me we have a wide open area of grass right to the Pavilion which I can we can see in here at the time are you did you write this letter or yes I had I didn't write it somebody wrote it for me because I'm stupid uh okay it's called me so we have no problem at all with the with the fishing game they've been good neighbors all these years and we don't really mind that fact but where it is we're talking about the Pavilion it's a direct line to us and we were just hoping that maybe okay you know maybe the serving hours could be nine or nine Community or something so we'll we'll talk to this gentleman about that yeah because they had the other option excuse me they had the option of going to the clubhouse or whatever if they wanted sure that's all we asked okay no they've been good neighbors we have no problem okay we find that other letter yeah we found it nice to meet you okay go ahead you know whoever's got it I can do it um so the second letter that we got was uh I'm writing this email in regard to the Ashland Fish and Game Club Pavilions application for all alcohol beverage liquor license as in a butter at 281 Pleasant Street I am corresponding to express my displeasure with this application for the Pavilion liquor license the Ash and fishing game currently holds all alcohol beverage license for the main building and bar and Rental room Butters currently listen to the loud noises that comes from the Ashen Fish and Game Pavilion during sporting events in the early spring summer and fall Seasons The Pavilion is located directly across the street from a Butters residence with little to to no buffer little to buffer us from the loud crowds at softball games and events additionally this would directly impact our residences adding liquor accessibility at the Pavilion which is available in the main building I feel that this is an unnecessary component to add to sporting events please accept this as a negative opinion in this application process okay okay all right so um I'm sorry what's your name Ron Ron Ron Ron Ron why don't you go would you like to respond to those concerns um as far as noise as far as the ball field and everything there's no there's no games there's no anything going on after four o'clock in the afternoon um soccer's starting up now now we have the fall leak so that's a little later the kids are out of school now instead of doing it but it's only kids and it's only in the field we're not planning on having bands in the Pavilion maybe earlier maybe a DJ but I am we're concerned with the neighbors also we don't want anybody unhappy with us we want to get along with everybody and we're willing to do whatever we can and and we've been aware of that and I I came up with I propose a 10 o'clock close the Pavilion time at night because when you're having stuff nine o'clock is a it's okay but it's a little early for a lot of people don't even get started until nine o'clock but I I'm just trying to if we could get 10 o'clock that would and it I'm just trying to get along with everybody I think I think 10 o'clock is a pretty reasonable time and what nights would this be yeah you never know what is going on but most parties are on the weekends so like Saturday it would be a Friday or a Saturday night very few people rent the hall on a Sunday night it would be a Sunday during the day but but if you're having a party in the Pavilion we have them in the afternoon but it could happen at night and it's up to you guys on the time well yeah I'm proposing 10 o'clock I thought that was pretty reasonable but okay so I have a question you mentioned a DJ um do you guys have an entertainment license we don't but okay if if we do that we'd have to get that this is all right until you guys approve anything we're not going to try to get anything okay but once you approve stuff then we're gonna take our steps and and you know try to do more and more but so the DJ's under the entertainment oh absolutely okay or band or anything anything exactly yeah I just wanted to make sure like we know all about that but we got to start with once we get the license we know we can do stuff then we can ask you can we do this and then we can ask you can we do that okay until we know we can do anything down there we got this beautiful Pavilion down that we're not able to utilize right now we utilized it years ago there was a license there was a liquid license there and stuff years ago it got let go which never should have happened and now we're just trying to get the club back up to where it was years ago is basically what we're trying to do okay so I just want to clarify so Susan just to double check and you're cracking me up with the dog on your lap um very cute by the way is there current is there all alcohol is there beer and wine was that 12 P.M to 1 a.m is that what we approved yes yes okay so we changed that and it wasn't because when we had that discussion there the neighbors hadn't put weighed in and and we're concerned with the neighbors I guess the question is have you done any events under that license we've done zero okay we didn't we still had once you approved us we had to wait for abcc okay ABC we've got none of that okay so it's not like we can say how did things go okay this is why we're back here doing this trying to they're they that's all part of this ABC this is all part of this little thing if we say you know the Monday through Saturday 12 to 10 12 a.m 12 P.M to 10 p.m would that work absolutely and then we've done this with other bars and and restaurants that the residents can let us know right right now I'm sure in the winter there's even less buffage because there's no trees I'm suggesting every day 12 to 10.
Jamie Greenman out of bounds ball thrown in number 23 Thompson Megan mornos using her body kicked out of bounds there by Long Meadow that's going to be easy number eight Lizzy Roman the others one of the Stellar Defenders for East Longmeadow over there on the left hand side goalie picks up the ball and saves it [Music] so far early on about four minutes in it really has seemed like Long Meadow has dominated possession first time the balls traveled down here Addie Jordan giving Chase all set up nice right there right to the foot of a long metal player and that was about to sneak on through looked like Lizzy Roman was there Maddie Jordan has it gets bodied off of it or Meadow has it good move there coming in the middle another pass stolen oh good control there by a long metal they get it up the left-hand side on the turf rolls out of bounds can a Mourinho can throw the ball in gets it into number eight back to Kenna Marino Marino with a big boot up the field it's like that one's either going to roll a lot of bounds or rolls of the goal when you see Annie Jordan chasing down just in case it's rolled out zero a little bit clear there by Longmeadow bring it up the wing could step in right there by Stephen Stephen's really putting a body on it Thompson at the wall boots it up and Jordan has it sends it over Thompson's got it morno's going to be going down [Music] [Applause] to try there by Megan mortal really being aggressive on the ball got the ball through one step away number 19 for Long Meadow really just saved the goal there Grace vangu who's otherwise it was going to be all morno one-on-one with the goalie and I would have put my chances on morno there great play by Van Gogh warno going to take the corner kick all players from East Longmeadow up Kenna Marino the only player back ball goes in it's a great feed in the middle and that is a handball that is a definite handle hands we're going to be a handball or it's an offside small looks like it is going to be a handball that is the red seam to me from up here in the boot that it was the right call number two for East Longmeadow who's going to take this shot it is our Center Addie Jordan whistle blows and ball goes [Applause] 34 minutes and 28 seconds remaining really good play right there a great quarter kick from Bordeaux put it in the middle put a lot of pressure on the Longmeadow defense looked like Ally Thompson actually not sure may have picked that one up number two Defenders man Jordan with all those players around but the official did a great job one nothing Spartans good starts balls heading back number five Carolina Kasich is moving it back even though she was a little bit jammed up [Applause] what great defense there by Kenna Marino one on one long metal flare attacker had the advantage but Mourinho pulled around their users get stuck their foot out got the ball out of bounds number 11 again taking the corner kick Cameron Freeman sends it in ball is in a good kick a little oh there's a good one there lets it Go wide good way there by Lizzie Roman lets the ball go through we're going to get a goal kick looks like some good opportunities so far actually for one metal on those Corner kicks he speaks out of bounds he is guns it up the field off of number five Carolina to bring it in again goes down was he Roman puts her left foot on it all goes out of bounds kind of making its way down the field here with these throw-ins good play there back out of bounds I'm not oh here we go can't take your foot off the gas there got it wrong flare ball goes sideways that one it was a really good strike probably heading close to the goal but it hit the uh hit the one metal flare yeah diving attempt on a spectacular cross what a goal that would have been it would have been a absolutely what an effort by long metal right there number 17 Natalie Matt's flying across [Music] it's saved your defense not so much there Nelly Max has been so far the player of the game here with 10 minutes in really kind of dominating the middle of that field and running kind of all over the place I mean she's everywhere she's got the most touches play right there for 13 siago back again and that's again all moving great pass down good move there by Mourinho saw it coming touched it up the field it's gonna be a long metal throw the top back out of bounds again they make their way back up the field here again just by kind of throwing the ball down the sidelines and then having somebody in from [Applause] he's got it a little bit of a light touch there but she charges forward good play back control [Music] but [Applause] it's growing taking down ready [Applause] you wanna play by Mourinho so I'm coming from a mile away and she is off [Music] here comes with Kasich using her speed gotta be careful there number 14 really good play could come back there by room and get back and cover it [Music] number 15 there for Long Meadow on the hustle Marley duchar there got a little bit of room he's got the ball a little had a little bit tangled up in her feet Ally Thompson's gonna get a little break right now and in comes Emma Stevens on the left wing Carolina [Music] I'm not sure about that play there I left ahead of Stevens facing comes out it doesn't come out it looks like we're going to have ourselves a goal kick right here [Music] and see what the uh number 17.
I I think I yeah it's about 90 to 100 students higher than kind of average where we would expect it to be yeah okay yeah um are there any members that have any questions regarding enrollment or anybody over there I have a question Michelle please um do we know um when can we know how many students has been withdrawn from public schools for the Denver District yeah that's a really good question Julie it's kind of a hard question to know parents don't always notify us if they're leaving or moving away um over the next month we'll probably get a pretty good sense by you know because we we have to go and you know make follow-up phone calls and emails so we're able to to get a pretty good guess of of what that number is within a month or so but it just takes time because you have to identify the students that you need to reach out to then you need to do the Outreach you know and if they've moved somewhere else they see Danbury schools come up on their phone they don't always answer you know so it takes a little bit of investigative uh investigative but you know research to figure that out so um I would I would hope within the next month or so we we have a good count on that okay thank you uh Michelle I have a question please Louisa um uh Mike uh just twofold one the the second grade bubble is that um primarily in one area like one area of the district one school um or is it spread across the entire district and number two how is that affecting class size and uh student teacher ratio yeah thanks Louisa that that's a good question um I don't have the school by school breakdown in front of me um I it is it is a a district-wide phenomenon because the impact was you know it was it was really that sort of covid related you know concern that that kept parents back um but I could get a school by school breakdown and Kevin I I don't know if this is something you can you can um talk about in any greater detail without some some analysis that we would get from Cara um but I I I I don't know the the exact impact on class size at the second grade level so hi hi Louisa and good evening everyone um so Mike had pointed out earlier we have uh roughly a hundred student 100 plus students more in grade two than all of the other grades and so we average about 900 um in K through five uh whereas grade two is about a thousand and so um to your question Luisa we have more teachers in grade two um and so our average across all schools is 22 per classroom um and I don't have to break down per School in um to break it down for every grade level and I've had FX Mike to provide more detailed update at our board meeting at the end of the month um and then when Carol wants it comes in in October she'll be doing a more comprehensive breakdown for everything but but right now of course we have some you know bubbles in some schools where class size is a little bit higher but right now um so for example we have 47 teachers in kindergarten and I know that offhand because we talk about kindergarten so much in this office we have 890 students across all schools and so that's average and at about 19 per class but again grade two is is our bubble that Mike uh referred to um and I don't I don't as I'm jumping in and out of screens I don't have how many teachers but I do know we have more than we have in kindergarten that's averaging at 22 uh average class size right now as of the week of 8 28.
big assumptions again right um those Jacqueline is the the minds behind that but that was the one we um we came up with was about an eight-year cycle for um potential General obligation bonds so and then a very Elementary kind of surface level uh assessment then is that gets us a new Rosedale Chapman Parkview Fairview Sierra View Sierra View then Fairview yep and light touch on Hooker Oak do I miss anybody um then we'll get to the high schools and junior high schools the completion of their master plan is defined mostly modernization but uh for the junior Highs but at the high schools especially at Chico High there is a significant building component and as you might imagine a significant renovation component which assumes not to bring up a source subject of getting inspired it does right okay all right thanks Laura would you say with this plan that it really sets us up for um a reasonable return interval that seems like once we hit that phase six that we're really on this you know kind of end over end now we can go back to each campus every six to eight years and do the modernizations at a reasonable level I feel like we kind of have been hit in the last eight to twelve years of like needing a lot of work done and this kind of helps us roll out a plan that gets us to a a more sustainable return interval so that in like you know 25 years we'll be like kind of cruising about how frequently we're having to make upgrades or replacements for our school campuses yeah we we kind of teasingly call it the myth of the Golden Gate Bridge right that will go back to the beginning and start painting but I do think that that getting all of these new campuses rather than modernizing them is going to sustain you for much longer so that your modernization and maintenance funds can really address maintenance in the traditional sense of the word not big building issues so this potential nearly nearly a billion dollars is really an investment to save more than that in the long run or to save a percentage of that in the long run it's hard to say but it certainly is a from a perception and quality of educational environment a step up that will undoubtedly serve you I mean the building we're in today right it takes a lot less maintenance and time and effort and is a space to be proud of and I think that we can get to that sustainable model yeah I think a better way to phrase it and I'm always trying to think of like you know how how we demonstrate to the public that we're using uh public funds to the greatest ability is that um going this route and with this plan this uh potentially near billion dollars is going to pay off versus if we were to approach it a different way and you know just do modernizations not look at full Replacements up front and having a more frequent return interval when it comes to uh more classrooms or more Portables or you know if we weren't to just level some of these places and and and do something significantly different with with our updates and all of the new uh technology that's behind instruction is Julie will attest to it's much more difficult to do upgrades to existing buildings than it is to set set a high bar with new buildings that that leads into my question uh Julie realistically in the reports we've heard over the last year and a half two years there isn't a whole lot we can do anymore to Rosedale Chapman and Parkview and Sierra View their we bubble gum and bailing wire those sites to the point where we're now spending more money than to repair than we're adding to the value of the building that we're repairing so we're we're losing money even though we're spending many if that makes sense yes that's certainly true or any any more questions of clarification would any of the chico High plans which we're estimating here with escalation at a 112 000 million excuse me dollars would any of those be able to move forward uh if Inspire stays on the chico High campus yes there is work that can occur on the chico High campus it would require interim housing to be brought on at an additional cost but out in the sports field area you would have to bring in sorry I'm not talking loud enough for you Matt you would have to provide interim housing so for instance if we were to tackle Building C we would need a place for those students for a year and then we could do the work in Building C and we'd have to go through the campus at a much slower Pace in a phased in a phased way and provide interim housing for those students so your cost would go up a great deal from what you're seeing in the estimate there 50 percent at least 25.
I also dealt with the building department and again they didn't want to get into how many could live there without knowing what's the egress there's a lot more information for building code to determine how many students you can safely have live here so we've put it at 85 I think it probably could go up to 107 but I would I would caution you that that would still be dependent on the housing department and the building department taking a more formal review thank you we're going to move on to public hearing this is an opportunity for persons to speak up to three minutes about the proposed 1800 Washington special exception use permit we will first call on individuals present to address the commission then remote participants to speak during this public hearing remotely please press star nine if listing by phone or use a raised hand feature if viewing through the web link phone access please call 877-853-5247 and enter meeting ID 977-6634-1226 City staff will call Select callers who have raised their hand using the last three jits of their phone number and by name if available you'll hear an automated announcement that the host is allowing you to speak and when speaking please move to a quiet area mute any television or background sounds so that we can hear you clearly for either method of participation please do state your name and address at the beginning of your comments and is there anyone present that would like to speak seeing no one is there anyone that would like to address the commission remotely there are no hands raised Mr chair thank you the proposed the proposed motion is the Ann Arbor City Planning Commission finds the petition to substantially meet the standards in chapter 55 zoning ordinance section three uh there was a late hand raised would you like to uh allow the yes um inclusion good phone number ending in 587 you have permission to address the Planning Commission thank you cannot hear you yet good evening this is Deborah Lewis I live at 10 19 Baldwin or corner from Miss proposed site and my concern with all of this is I understand it's only 20 more people but parking is already so congested in the area with students back where will these other people Park assuming at least half of them have cars has that been under consideration at all that ends my comments thank you thank you is there anyone else this time no there are no other hands raised at this time thank you uh the proposed motion is the Ann Arbor City Planning Commission finds a petition to substantially meet the standards in chapter 55 zoning ordinance section 5.295.5 special exception use subject to building occupancy of no more than 85 persons and approves the 1800 Washington Avenue special exception use this approval is based on the following findings this will be consistent with the general objectives of the city comprehensive plan of office uses in the area the proposed use will not adversely impact traffic pedestrians bicyclists circulation or Road intersections based on a location and the proposed use is consistent with other surrounding uses traffic impact and number three the Ann Arbor Planning Commission concurs with the waiver of the survey and plan requirements is provided in section 5.29.8 subsection B of chapter 55 as no new construction is proposed for the site and a survey of the existing improvements on the site have been provided moved by Minister Whites seconded by commission council member dish we're in discussion commissioner dish so I had a question about parking too but it's not automobile parking because as we no longer have mandatory parking minimums there would be no additional parking required of this petition correct uh but I did wonder about additional bicycle parking because if I'm understanding the the materials that we received um you have currently 44 bike parking spaces I have this in my notes available yes cannot see yes and currently serves 65 residents I don't know do you have any um as far as I know we need to provide one one per two so actually 44 or 43 is good for 80 85 86 yeah that might be true um but if if I could um just to fully articulate my question first I I wondered if you have usage information on your current do you know if all those spaces are used and then secondly since we are making an approval here I think we are allowed to make suggestions not perhaps requirements but as you know we prioritize uh multimodal Transit we are trying to give people alternatives to Automobiles and we also Envision greater and greater bike networks throughout the city so it just seems to me that 44 for 80 seems on the low side for a student residence and so I just wondered if you knew had the usage on what you currently have and if you have any flexibility to offer us a few more bike parking spaces and of course I'd be happy to hear if any of my fellow Commissioners feel like that's a okay request I'd be happy to answer that currently we have I think about 35 bicycles that students are using we have indoor bicycle so it's all covered and it's safe and it's within locked doors and everything so there it's better than covered bicycles and we also have additional storage space where we can put easily another 20 bicycles inside the building at the basement floor so we can accommodate as many and we encourage more bicycle use and I'll also add that being a this is not a regular dormitory this is a private organization that manages this building and basically they can put a cap on who is allowed and who is not allowed to have a car and bring it to the site so we have currently 21 parking spaces and that's it that's the limit so they just choose the maybe the more senior people or whoever but essentially we can control it it's not like everybody is entitled to have a car parked at the site because they're getting it's part of a foundation that provides the scholarship there's no argument here either you're allowed or not allowed to have a car on site thank you that is really helpful and so if I may just make sure that I'm understanding the additional information you're providing you're saying that there won't be additional cars even if there are additional residents required either right and they can arm wrestle if they want to over who gets the well who gets to have a car but their organization will decide for them yes no arm wrestling well we can try I'll recommend that any other questions thank you council member dish commissioner Mills thanks um I would relatedly note I don't know how much you trust zillow's Transit and walk scores but it's 60 good Transit um and its walking bike scores are also above that 64.
yeah why do they so the Le when we gave you the other license it was every day 12 P.M to 1am what I'm recommending is we do the same thing every day so Monday through Saturday I mean Sunday through Saturday 12 P.M to 10 P.M with a review you know maybe in a year and if as residents what we recommend is if as this happens if you have concerns report it to us and we can be aware and if if we have too many concerns you know because it's during the week and it's crazy then we can review it that sounds fantastic well you know so let's see what other and Joe if you yeah okay go ahead Joe thank you Mr chair uh Ron uh we had a minor discussion about this couple of weeks back um so if you have your uh license till 10 o'clock at night last call be at 9 30.
um is booted up getting in there I love the aggressive play right there ball comes into the middle kicked out booted up making its way right there Here Comes daddy if Jordan with the ball got some speed coming she's carrying carrying carrying carrying using her speed using her leverage guided down great defense there by Longmeadow on the outside right back Rowan for East Longmeadow down in the offensive zone Hannah Marino running down the sidelines getting the second ball with a little bit of help from some East Longmeadow girls soccer taking some time watching the girls kicked out of bounds there over the end line and have a goal kick along that out it's really nice to see the young girls out here helping out on the sidelines and behind the cage keeping the bar and the balls moving both sides which is nice here we go got a possession here by Longmeadow almost daddy Jordan has it comes back it's coming back again I don't know well that one was cops are number seven there saw that one coming really good move by Gracie DiStefano throw in or long booted up call that the boot up foreign [Music] a little bit too far sure if that's gonna make it out of bounds and it does kind of Mourinho could take the throw number 10 Emma Susa coming into the game giving Addie Jordan a little bit of a rest really I can't express enough how humid it is out here tonight you know you can't really feel it probably where you're all watching from but out here I mean people are in the stands are using towels to wipe their foreheads they're really even the fans are getting double water breaks it's pretty human you can have an opportunity here on a kick a pre-position kick by East Longmeadow from about 32 yards out we'll see if we can get this ball you saw metal can get this ball into the middle looks like Souza's ready for it if it does get in there morno almost had it jumped over her foot being chased around on the sidelines it's gonna be a throw the ball gets thrown in might have been almost a handball there but it was covered good playback route it over into the middle nobody home they met driving out of bounds again now they're throwing oh Chase back there by Stevens all comes through it's untouched and kicked it to herself being chased there off he's back again over the head Romans goalie's coming out he's gonna grab that probably get another punt here from the goalie 24 minutes remaining in the first half score is one nothing [Music] Jordan on a handball again a little bit of an inadvertent handball in the Box this one 's High to the sky covered good aggressive play there by Natalie facing that ball down the sidelines was able to get it off of her foot off of the Nissan medal player awesome screw up what time besides a little sloppy play not really connecting the passes here a little bit early a little bit early in the season you've seen a little bit a lot of balls here going on I'll see her kind of heading out of bounds pretty quickly bouncing around kind of like this and foreign play right there a little bit of a small window of opportunity there for East Longmeadow they're going to get themselves a throw in Carolina number seven Emma Stevens is down there Megan morno is down there little physical play is going about 25 yards down the field all right [Music] [Applause] penalty there good defensive play good little check back penalty there on number two Emerson case we're gonna get a free kick it's gonna be taken by star Defender Lizzy Roman bringing the ball up it's like she's just gonna give it a give it a ride and see what she can come up with right into them [Applause] great opportunity there for a long meadow really that play was awesome really set up well at one two one two punch and then I turn around left foot is Shot Bar post had somebody coming by it could have gone either way they're off of the flare that was coming in or alternatively it could have just gone into the back post either way thank you [Music] quite as far I know somebody kind of that wide open there we go [Music] [Applause] thank you [Music] Mona really took the ball there all the way down the sidelines got a little cross in almost hit a foot of along the of an Islam metal flare but it just kind of snuck through balls kind of bumbling around right now with everybody's heads kind of touching it everywhere oh a little miscommunication there between Stevens and Mourinho or metal comes up with the ball they clear to the other side bending using your speed pictures over here this is Roman's got it she's got some space he gets rid of it over here good time to touch there by Thompson a little white it's a good play there kind of gets it up the sidelines afterwards I did it back there to Thompson but it sneaks out of bounds it's gonna be so Thea seagulla with a throw in again she's going to see how many more goes she's got some space makes it ball comes back out of bounds on Jillian Stevens and have to hustle back here I think cover that middle gauze ball comes through number eight is Roman has it um take that shot there sneaks on through and picks it up on her feet arm was shot that time 17 minutes and 15 seconds remaining and then the game won nothing Spartans get a punt out right there yes almost has it here to Thompson [Applause] one foreign tried to get the ball there onto her right foot maybe could have got that cross off of her left which was trying to get it over to her strong foot might be regretting that at the moment that one went into the head of number two clearly accidental that that one could absolutely hurt total accident but Emerson Paige hopefully she's okay looks like she is quick recovery yeah keep things going they are going to suffer out there number 23 coming into the game that is coming in taking the place gonna take a little break in some water shake off the cobwebs a little bit and then go from there from the gym [Music] oh yeah everything wow well I'm not sure that was the way it was supposed to be drawn up when I got a lot of field position there on that back pass ball comes in very experienced play right there by Lizzie Roman on defense really boxing out for offensive player until that ball goes out of bounds right here subs or piece [Music] has it comes up a little bit of pressure being put on right there by Meadows offense kind of trying to make its way into the middle when you're really seeing Longmeadow dominate the time of possession so far in this game balls smashed up it's headed it's being chased down over there by number 11.
great thank you so much no you're welcome okay if uh there's no more questions we can jump back to item one Mr jalbert has joined us to share my screen or the uh evening everyone hello thanks for joining thank you I apologize it was taken me a little while to get on my home computer no problem thank you okay everybody can see the slideshow right yes okay great okay so I want to go through the summer projects um we installed 10 bottle fillers throughout the school districts uh and while we were doing that um if there was any broken bottle fillers that needed repair we also repaired uh existing bottle fillers just to you know a lot of everybody access to good clean water I think that's very important um we built two special ed offices over the summer for those of you that know the area it was the uh called the seminar room and and see building it was one big open area and it requires private conversation so we blocked off of all area and created two offices over there um I'll have a picture and of that later uh we replaced flooring in eight classrooms at Mill Ridge Primary with a new vinyl tile that doesn't require a floor finish they were all carpeted offices and we had a lot of staff members complaining of headaches and whatnot uh you know they take a beat in those carpets so we replaced it with the with the hard floor that's easy to clean uh less time stripping and waxing in the in the summer more time to do other detail cleaning and painting so I think it's a home run uh we did the same thing at King Street uh intermediate we took one pod and and replaced the flooring in eight classrooms uh that that one requires a abatement we were going to try to remove the carpet off of the asbestos floor tile and the tile was coming with it so there was no way we could do that without an abatement um we also replaced the the carpets at both King Street Intermediate and Mill Ridge Primary uh gave a nice New Look to the offices um the the game plan you know you know providing we can get the money in the budget get one pot at King Street in one pot at Mill Ridge ideally if we could do that same thing over the next two years we would we would have all new flooring in both of those schools and would be a really nice look I think uh reorganized and painted offices at 63 Beaver Brook um we've had a lot of work going on in the basement as far as replacing uh damaged uh baseball and sheetrock and replacing the heating covers so we're just about done with that and we'll have some nice new office space down there there is one of our bottle fillers these are great they've been a big hit certainly over the last few days I'd like to try to get 10 to 15 a year installed until we can really get rid of the old ceramic bottle fillers and uh or you know a lot of them don't have the the bottle filling uh on that it's just you know putting your mouth to the the faucet so these are really great I think and Rich and I'll just add to that you know one of the challenges you know it it sounds like a simple thing just to pop the old one off and put the new one on but um these because they have sensors um they are electrical they they require having an electrical hookup in the wall so even just in places where there was an old water fountain um it's not just so easy to just pop that off and put this on we got to have electricians come and wire it too so it's a bit more involved there's there's um there's more steps certainly more labor involved and more coordination with the city to get these in so um it was really quite impressive that rich got so many in in such a short amount of time um but it's it's it's great it's it's if if you know if you've had access to one of these in a place where you had to either stand at a sink and you know wonder if water was was clean they're they're wonderful so can you tell us where they were located because I know that there was somebody had approached me over the summer about water and it was either reach or Ace did any of of them get installed possibly in one of those schools we installed one at Ace and we repaired uh two at Ace uh we you know between last year and the summer we installed two at West Side two at Park Avenue one at Shelter Rock uh South Street uh one eat that King Street Intermediate and uh King Street primary uh one at Morris Street might be missing one or two but it was uh majority of them okay so I think reach might have been the school that I had heard something about water you know I don't know if maybe that was something earlier on in the summer and it was taken care of or you know if we have a schedule that we're going to be installing them because clearly you know you got 10 this year and you need more um but I just wanted to bring that up just because I had somebody had approached me about that yeah and just yeah thanks Michelle and just another note on these two um because these these now are more complicated to manage they have filters and when that filter goes bad it turns yellow or red so we it it actually it requires us to have these built into our preventative maintenance schedule so we're staying ahead of the filter changes the filters obviously cost money you know it's a it's a it's a day for the the you know which you know for the maintenance people to go around and and insurance so there you know there is a a cost of maintaining these as well but um I I think well worth it in my estimation yeah thank you especially on a day like this yeah no kidding you know what I mean thank you okay the ace basement go ahead oh I'm sorry uh the end of the school year we had a little surprise flood um so we had to do some a serious amount of work in the basement removed all the damage sheetrock more or less a flood caught two feet up install new sheetrock taped and painted um we replaced all the flooring in the basement it was old uh VCT flooring and before we put that in we we applied a moisture mitigation uh to prevent any moist from seeping up in the in the concrete uh you know in in the future you know you could tell that some of the damage was from the flood that we had this summer but there was other as we started things up there was other long longer term uh moisture issues that we found there that I think we took care of during this whole process moisture like a moisture barrier you added that's exactly right yep um install the new LED light fixtures and all the rooms there's a few pictures later on in the in the uh presentation looks really nice yeah yeah I don't know if you guys were down there before it had been down there at all last year I mean it's an old building right and and I mean the refresh it's like it just looks awesome I mean it it just feels fresh it smells new you know from a point of view of you know a learning space that kind of makes you have some pride in where you're going it's it's it's a world of difference so that's wonderful yeah John is thrilled and and the custodian over there was an absolute uh it's just awesome all summer and helping us manage and and you know get get people in and out of there to do the work they were they were fantastic so hats off to them as well that's great because I know that there was an issue at the beginning of the year when Lauren and I went walking around and you know it was it was a dress but not you know clearly what it totally needed so yeah this is great fantastic it's looking awesome so yeah that picture on the far left is actually is actually the first coat of the moisture mitigation uh just so you know people could see the process it's great all right yeah um so last year we had a lot in the uh the gym area at the high school you know which prompted us to replace the gym floor it also damaged the ceiling tiles in the room um so it's one thing leads to another you're you're replaced the ceiling tiles in the weight room you got a nice looking ceiling now the floor looks like garbage and then we were able to uh Salvage a lot of really nice gym equipment from the Cardis building um so we yeah we put uh carpet tiles in the half where you know treadmills and the ellipses and that kind of equipment will be and we replace the other half with the the free weights with the rubber floor so it has a look of almost like a real gym I'll say screen that's a picture of our special ed offices uh between the taping and painting before they painted the uh uh special ed is very happy with their new offices yeah Kelly is very happy as well and just to you know a reminder of you know this is typical for activities deep cleaning of classrooms refurbishing or refinishing of gymnasium floors annual assistant maintenance Mechanicals uh air filter replacement uh we always have a bunch of teachers to move from either one floor to the other or one bull to the other um assisting on board a new administrators phone Furniture Etc um we uh actually had a huge project at the beginning of the Summer where there was uh books that were no longer being used in the curriculum and we retrieved approximately 60 pallets of of uh Elementary books from all the elementary schools that are now in our warehouse that uh Cara casimero is dealing with um and just you know there's a few pictures of the uh floors that I took um we've been teaching people to use a a particular process um with a thin brown prep pad that you don't need to strip and wax it's you know just a scrub and a repo and and using this process the floors look almost better than when you strip them and you know it saves on the cost of using stripper we we have less injuries from slip and falls with this process and the floors look brand new I think I have a picture of Broadview middle school and then um Shelter Rock there's proud of you and shelter yes we're both there yeah I I have to give a shout out to my head custodians I you know I have a you know a few people in new positions I have a new head custodian at Broadview middle school and she really wanted to make a difference and you can see that in her in her work wow um that's really made a difference uh Morris Street was another school that you know I I went through there towards the end of the summer and the floors looked like brand new so the guys really took took pride in their job this summer and and really did a nice job yeah and Rich I just want to say you know your your crew did a fantastic job this summer so you and your team from from the you know the major construction projects on down to you know the floors and just the minor repairs um just a fantastic job I I you know facilities I'd say you guys and then you know the I.T folks are kind of the unsung heroes of the district you know you only get calls when things go wrong very rarely do people say hey thanks thanks for making the Wi-Fi work today or you know making the water run but uh you know I I my hack goes off to you guys you you and your crew did a great job this summer but thank you thank you Mike you're here and what was her name your new employee that you uh Scarlett Elena she was she actually transferred she was a uh a food driver uh previously and she uh she moved over to the head custodian position at Broadview Middle School really fantastic wonderful well tell her thank you we appreciate it I will thank you certainly pass along the uh the thanks to the board all right so that's the the last one right yeah okay so that's the summer updates uh Michelle would you mind if we jump to number five uh I want to get John in here um it's great and then we can go back to three okay you lead the way all right thank you oh that's the wrong one sorry ah sorry here we go okay Mr Spang are you there yeah thank you Mike hello everyone okay um John I'll I'll tee this up a little bit and then you can you can jump in so um we always talk about capital projects and you know when we think about the way we do construction facilities in Danbury there's really sort of two pots of money there's our repair budget which is the things that rich really just talked about today you know minor repairs things that are generally kind of under fifty thousand dollars um you know that will kind of contract out or in many cases you know we'll do ourselves um if our internal guys have the the trade skills um capital projects is a little different generally it goes forty five fifty thousand dollars and up um they tend to be things that you know just uh uh they're you know they're they're going to be more serious projects they're going to require uh you know bringing in outside contractors and and sometimes you know a multi-year implementation so the way we work with capital projects is we'll sit down with the city and talk through a whole variety of of needs right and this can be anything from the aesthetic features of the building um all the way down to things that frankly we don't even know that much about you know um because there's so much in the rudiments of you know the workings of the building you know for example you know steam tunnels at the high school you know we we know about those but you know it's Antonio and his guys who really have their have an understanding of how old those are when they need to be fixed you know so so we sit down and we work together and we say okay with a certain amount of money what do we want to go after this year and they say you know okay I know that this this is coming due on the maintenance schedule so you know we need to focus on that and we say okay that's that's a reasonable allocation of money but you know it's important for us to have a few of these different projects in so that's where this list comes in and uh last year there was this you know 15 or 20 projects here on this list it was totaling about four million dollars uh but the the only the ones with the Asterix got put into the budget um so those were and I say the budget when we say it's it's the CIP it's the the capital Improvement plan so those projects that went in uh it was the installation of soffits on the overhang at Mill Ridge if you've been there you know there's all kinds of issues with bird droppings bathroom remodels and fixture Replacements at hazetown exterior doors at Rogers Park uh there are some roof repairs at Ellsworth and did I miss one here rich I think that was all of them so that's that's what sort of made last year's cut and we're talking with Antonio about either how those are going to get done what the timeline is but now we go back into another year so we're starting to think already about the 24-25 capital projects um and our starting place is really this list of the things that didn't get funded because obviously these these problems don't go away they just you know roll forward another year so I'll pause there and I'll let John jump in to talk a little bit more about it and how we want to think about this list going forward and you know what sorts of projects we're going to focus on yeah thank you Mike um Capital budgeting it's probably the one area where uh what goes on in business or corporations is uh the same thing that goes on in local governments and what I mean by that um is there are there are two budgets that happen every year there's the operating budget that we're all familiar with and everything that goes into that but then there's also the capital budget and that's uh on something of a parallel track the capital budget here is uh managed and directed by the city planner and the planning department getting input from the different department heads and as Mike pointed out when it comes to the Board of Education the input comes from Antonio or has been the uh Capital budgeting too in Connecticut um it's you know if you look at there probably are three uh Landmark court cases in the Connecticut Supreme Court that deal with education um Horton versus Mexico you've heard of that uh Chef versus O'Neill more recently uh but one that involved Capital it was uh the Board of Education versus the City of New Haven and back in 1996 the city of the board in New Haven sued the city because they said you're not taking care of our buildings and it's starting to impact uh teaching and learning it went all the way up to the state supreme court and uh unfortunately uh depending how you look at it uh the City of New Haven prevailed and the Connecticut Supreme Court said there'll be a a fine line of demarcation operating budgets Boards of Ed have control but Capital budgets schools are otherwise they belong on the city side and and so um so what you see here is is what goes on uh everywhere else in Connecticut and um but it's a different calendar too and uh what the planning department uh wanted their date we haven't seen the dates for this year uh but last year they called for everything by November 1st uh which uh backs things up for us a little bit um we'd like to have capital projects uh adopted by the board the full board uh were thinking at the October regular meeting which backs things up uh even more we'd like to talk to you again about the specifics uh sometime in in the next few weeks and um our thinking now is um well let me let me just point out that last year when we presented our um our items we we heard a couple things first uh long before it even got to you we I I asked the city engineer why were there no capital projects in the in the town's capital budget I looked at a surprise and the answer was well you didn't ask for any said okay um so we asked for some but it uh it came too late well we submitted them a few days before uh the November deadline and and we were told that was um not not enough time for an adequate review so this year uh we're we're learning our lessons and we're going to do everything uh according to Hoyle uh we'd like to um uh refresh this list of capital projects with um you know there may be some changes in costs there may be some new projects that we've become aware of and uh come up with a current a contemporary list but to which we'd like to add to that uh some other uh some equipment needs which qualify as capital uh you've heard us talk about our copier and printer needs around the district we think that would be a good place for Capital spending we also have some we always have emerging technology needs as to not technology grows so we'd have some things there not just with infrastructure but you'll recall some of the technology security items we've brought in front of you we think that might be a good place to budget those so Mike and Rich I guess we'll be back uh with a bet with a newer list uh in a couple weeks and we're hoping it will be uh well received and on time this year yeah so rich and I and John as well we'll be talking with principals over the coming weeks as well as Antonio and Sean and their crew to get an understanding of just what what the real Focus areas need to be going into 24 25 and when we come back for our November meeting we expect to have a pretty solid sense of what that list is going to look like and we'll be sharing it with you then yeah buddy have any questions any members regarding Capital Improvements are we going to be including every single one of the schools including High School and um projects for the academies within the this budget yeah so there's there's actually we yeah I forgot this little part to include there's actually a third stream of money which is the bond projects and that's actually coming up here in a minute because that talks about some things that are also happening um at the high school um as well as you know all the different schools but the the answer to your question is yes we you know we think about the totality of the district um and that even includes administrative buildings um you know one of the things on here was exterior doors at Beaver Brook if you've been over to Beaver Brook lately especially walking in that board uh room uh you know with the you know that that door is just kind of you know in disrepair and it it just it just needs you know some some beefing up so you know we look at everything from the elementary schools and the preschools um all the way up to you know the high school and and the administrative offices to to focus on the highest areas of need can I ask a quick question yeah um do we have items plus list that have been hanging out in our CIP wish list for more than a year or two Rich he might be better at that than me I wasn't involved in this list prior to last year so um let's see here I think the MRP honestly these those soffits at MRP has been one that's been going year after year so the fact that that one got an asterisk on this list is is pretty significant um air conditioning constantly you know this this is an ongoing conversation yeah sorry um but oh no no Rich primary going on for the days it's always been one of the hot items on our list uh to get the uh the soffits enclosed the middle Refinery uh it would allow eliminate a lot of the burden and problems we've been having yeah um yeah so a lot of them that I see are new uh exterior doors at Beaver Brook that's been an ongoing issue for over five years I do know that uh public buildings has a purchase order with a contractor uh so those should get replaced I would think this falls sometime um yeah yeah right rich and and if you look at the last item on this list uh we put uh install air conditioning at five elementary schools but of course that number there is just for one um and then air conditioning at Ace we have to go a little bit further up is is fifty thousand dollars just because it's a much much smaller building so air conditioning certainly on on um you know everybody's lips over these last few days um and and it you know from you know the weather reports and whatnot it doesn't look like these extreme heat events are going to be going away anytime soon so that's that's also going to be one that we talk about year after year um but the the timing might be be now to to start you know pushing harder on that one and even if we can get you know one or two a year done you know over the course of the next decade you know it'll it'll you know solve a lot of problems for us and certainly help us with summer school as well well thank you both for answering that that was very comprehensive thank you thank you thank you okay so Mike real quick you were talking about the possibly putting the security um on the Capitol Report list and I know we've got like what 700k or something towards like a grant that we were trying to get for the security is this to kind of bridge what we were adding a couple you know it was a little bit more of a price tag that we were looking at is that what that would do on your yeah to the capital yeah I think the way the security grants work their two-piece meal because what they end up being is an accumulation of little things um and you know the the offset so that 700 000 grant that you mentioned you know that is um we still owe 30 on that Grant so we end up paying I don't remember offhand 250 something like that I I can't do the math in my head um but that 50 is comprised of you know a twenty thousand dollar camera system you know you know all that kind of stuff right yeah I don't think it would cross over but if if there is one big thing that we end up going for it I don't think it's impossible that it could be included on here okay that's what I was wondering I didn't know if that's what we were trying to do because I know that we were outside numbers to really or if it was a part of the security that doesn't meet that grant that we need to you know somehow supplement whether it's labor or it doesn't fit within the grant that's what I was wondering no totally totally and it's it's a really good thought and and it's probably something to keep thinking about because um and I'm trying to think now because we just wrote a new Grant um for the state that we're waiting to hear back on um but again it's it's it's all these sorts of little things that accumulate you know up to this one was 900 or a million dollars or something like that right right yeah so um but yeah something to think about if if we can find like a big thing on there to cover out of this and then you know we're we're getting right because I know we're short on it that's why I'm wondering when you're bringing it up if this would be a place where you could do that and we could actually I mean yeah no it's a good idea yeah yeah we'll think on that see if there's a way to structure it so something could come in here absolutely and I'm sorry I think we talked about this a while ago and it might just be me is it possible to group I thought we were going to do like the schools together because it'll say like Shelter Rock here and then at the bottom another thing like it was it possible I thought oh yeah maybe group it so that we could see what everything is required at that school or you know perhaps just get all the start items together and then break it out by school just to get a real understanding of which school really has you know three hundred thousand dollars worth of work and maybe I can quickly look at the other school and say oh that one's got like 2 million based on what you know what I mean right right right right yeah yeah we can we can Shuffle this list I'd appreciate it if you're going to be doing it up anyway you know yeah yeah for the November list we'll we'll make sure thank you yep okay all right so next um let's see here so we're gonna jump back in the agenda and I'm gonna give a quick update about uh some thoughts we have about an enrollment study and then we can finish with the bond projects and the um the neesque um uh study that that we talked about at our last meeting last year I had promised an update on all that that list of projects that were coming out of the bond so one of the things um as we were talking about enrollment just a few minutes ago we know that these numbers are going to keep going up um and uh we know that in the past we have exceeded all of the high projections of our previous demographic study uh which I believe was late 2021 um so we are in the process of well we're certainly thinking about and reached out to a few demographers to start getting a sense of of is it time to do a new demographic study and we'd like it to to ideally be done in time to inform the budgeting process um as we enter the season coming you know just in January of next year um so a demographic study is is it's really an interesting process um for you know the there's a whole bunch of different models that they use to do this but they'll look at everything from um you know birth rates to um immigration patterns to building permits in town and are those really are those building permits for you know uh are they really designed for you know single young professional adults or is it more units that are are designed for families with two kids and how many families would you reasonably expect to go into a unit and what's the average number of kids so they they have some very complex mathematics that goes into these things and they they get pretty close to a good estimation like I said they they were a little low on us um the last the last study um but we want to have this this new study come in because uh we have a lot of planning to do and as we keep growing and are starting to see these bubbles like the second grade bubble work its way through the system we just need to have a better sense of where we're going and how to plan for that and how much money we're going to need how many teachers we're going to need to hire so that's something that we're we're going to be engaging in over the next month or two and we've like I said we've done some initial Outreach to a company that does this work they're called slam and uh we're hoping to have that study put together in time uh for the January budget process um so we can we can plan accordingly for next year anybody questions yes I have a question yep when was done your your last demographic um study yeah because the numbers as you should have a really good sense from the last decennial census you'd give they give they provide you with a really good sense on how much we have grown in the last 10 years yeah yeah I I Kevin I don't know if you remember the exact date on it was either late 2021 or early 2022 I remember it was pretty fresh um the first time I saw it so um I I think it would have been late late 2021 does that sound right to you Kevin it does so we had hi Julie hi everyone uh so we had two studies done one one done um during the pandemic and I'll find out the date before we get off this call and then the second one was done um post pandemic because the feeling was oh we needed an update um as a result of the pandemic um and we needed an updated study done submitted to the state after we left the gosh I don't even remember the name of the old site now but when we moved to the Cardiff site versus the other site that we were initially going to go to we needed a new updated study done and so like I said before we get off the call I will find out exactly when that date was when the study was conducted another reason why we are looking at and consider an additional study is you know Mike reviewed with you earlier and talked about the bubble in the second grade where we have you know at least 100 extra additional students in grade two we are anticipating some types of shifts and enrollment as a result of the governor's mandate around around being at least five years old um before you can enter kindergarten and so we do not know right now if this means an increase in pre-k numbers for us as a district or this means an increase in kindergarten students for us as a district but we know at some point there's going to be an impact we do not know if this is going to mean we're going to need more Pre-K space or if this is going to mean we're going to need more kindergarten classrooms at some point and so not having a full handle on that that is something that we are concerned about because again we're just concerned about our capacity to be able to whether it's Pre-K or kindergarten have the ability to um appropriately plan for those grade levels particularly kindergarten giving all of our kids and not in a pre-k program thanks Kevin I I forgot to mention that yeah that that change in the law it's significant it's a third of a Year's worth of kids right because you're talking September October November December all those students who would have gone into the previous year will now be held until the following year so yeah does that mean they'll we'll just be more impacted in pre-k those years yeah these are these are Big questions that that we need guidance on and these experts will will help us figure that out Mike what was the reason for that mandate and what is when are they looking to implement it next year I is yeah next school year yes so next year and it's wow and what is the sense of that is that because of the learning laws to kind of hold children back like what is the purpose of that like why did they do that I don't know the Genesis I I think it's really more about um School Readiness at that age um I don't know the full Genesis behind interesting by the mandate that's interesting I'm gonna look into that that yeah yeah both of my kids were the cutoff date so it's interesting yeah yeah my daughter's November too so she's gonna get caught in it so I I should read up on it yeah yeah interesting um right I have a question how much does the study cost how often typically do you do studies I I understand that we did it for the pandemic and but how often typically would you you know prior to this were these studies um done yeah I haven't gotten the quote yet from the demographer um so I'll have that number in November um yeah and I think Kevin I I think we're legally required to do one at a regular rhythm I don't know exactly I believe we're required to do it every five years um I'm not sure who asked the question but I think this is our I think this is the fourth one that has been conducted since I've been in a district and and I think mostly attributed to our growth um and I believe the first two we had outperformed so significantly you know we were continuing to try to get a better handle on our growth I think slam came much closer this this last study I think they came much closer to our actual numbers um but you know again given the kindergarten mandate we're really concerned we want to make sure whether it's at pre-k or candy guard we want to make sure that we are appropriately staffed um and resourced So when you say that slam came in close are they predicting what it's going to be or like oh yeah the numbers lined up or is it like a validation like what does this study um enable you to do that you wouldn't be able to do if you didn't have it other than verify if they were close or not at a certain point yeah they'll they'll go out eight years and they'll say okay you're starting in 2023 here's how many kids we think are going to be in ninth grade in 2029 and they'll give you every year along that step so you can you know and it you know it's sometimes it's a it's a pretty consistent trajectory you know when other districts do this a lot of them are going down you know the the you know the I remember we had a slide budget book a couple years ago where Connecticut as a whole they're they're you know they're going down but us and I think Bridgeport and New Haven there's a few districts that continue to grow you know so um yeah not yeah we we go up and you know and then you know these things also inform um our ability to do construction so you know for that Bond money to come back to us for the new Academy we have to show these demographic studies to say look we do need this extra space this is you know this is what we're projecting in a couple years time and then that goes into the application to to get the bond money back um so without that you know the the you know there has to be that you know kind of proof that this is a necessary use of funds right okay all right so obviously we would comply probably with what would be um required but if we were to do another study you're saying that we would have a better um handle you feel on the numbers yeah and as Kevin mentioned you know the the ground kind of shifted beneath us you know so um you know the the last study showed to be to come up a little short you know we exceeded the study so we have to say okay here's the current number it's higher than your last trajectory so you know that needs a revision but now also this this kindergarten rule in place when when are those kids gonna gonna show up and in what grade you know so where do we need to add you know is it a high school teacher is it a middle school teacher you know right right yeah okay and you'll let us know what that costs it should be similar to what it was yeah yeah I should have I should have a quote in a week or two I was I was on the phone with them uh just yesterday so thank you and Mike Michelle I just wanted to also point out for everyone on the call um giving because I think Julie had raised this point earlier um given that slam just completed a study um I am hopeful actually that they can do kind of an abbreviated version of it um so they can really explore this kindergarten impact uh for us as a district and so we can get some more information from them and update on this this committee um and then you know eventually the board um and and find out what we learned okay thank you Kevin now okay so the last item here uh we're bouncing back to number four now which is the bond projects and the the knee ask report list which is where we ended our last sites and Facilities group last year so let me share which one is it here we go oh that's not it it's all right there we go okay so I I asked Antonio um if you would just provide me a memo that updated all the different projects that they were working on um and if you recall there are um uh seven projects in well I'll just walk through these because they they don't fall that cleanly so um the number one project was decreased crowding in the hallways of Danbury in the hallways which was going to be alleviated via the Danbury Career Academy this was part of the niask report so demolition of construction has been completed they're in phase two um and they are on track for completion by August of 25. we're hoping it's a little bit earlier than that so we have time to get the desks and everything else in there too and help people get situated in their rooms and offices so um the second one is uh uh repair replacement of the elevators Rich do you remember offhand was this the DH this was the DHS elevators right yes and and all of the elevators were replaced however they had an issue with e elevator that a piston went and I I know public buildings they've rewarded the contract the lead time on the Piston is six to eight weeks so it probably won't get repaired until November yeah thanks Rich that was in the E building did you say e did I hear that yes thank you um so the third one here was science lab improvements uh we were meeting and I think we shared these uh we talked at length about this um this one last uh last meeting too um the the schematic drawings the labs have been completed um Grant application has been completed and um construction is anticipated to take place over two summers so this one will start next summer in 24 they'll get some of the labs done and then have them completed in 2025.
yeah the cost for Chapman interim housing I believe on that slide was six million dollars right just to give you some perspective and that school is 320 students so we're talking about 1200 students at Chico High not all at the same time but the cost is um excessive um but that's what it would require I've observed before I mean I don't see and I don't know who does a viable plan or a clear path at this point for inspire not being on the chico High campus we have not established any of that right no nothing has been established yet but smart people are working on it I can guarantee you that okay so you don't think it's a weakness in this draft plan that we don't have this draft master plan that we don't have a we haven't yet had any compelling um I guess uh mechanism for for moving Inspire to off Chico High so the master plan is is just that it's a planning document and it is a road map for where we want to get where we want to be so I don't think it's a stopping a stopping point in our planning process well one of the things that um you know I think for me is looking at what is this is our document for Chico Unified School District facilities and schools Inspire and and our other charter schools um we can as we did in the last Bond right in how we support and treat our Charters and we have different levels of of Charters we have Charters that are on District property we have Charters that are not on District property um that you know that could prop 39 into the district if we don't include some support that whole process we're once we've decided what we're going to do with Chico Unified and how we um enable taking a Bond request out to the public that's the time where we will as a board because this this is our decision um decide what we're going to do in the way of support for our charters not all charters are the same some are you know some are seat based some are um online typeface charters so we've we've still got a lot of discussion and planning ahead of us when we get to the point we haven't made a decision yet where this is our first decision is does the facilities master plan represent where we feel we need to go with Chico unified's future for housing and sorry can I tell I'm not just really quick because that's a really good point um that these this this this plan as it's written currently is written for to unified facilities um and I have a question for Julie about that which is um as far as Chico High's work goes with its I think eight eight lines on the phase five model um the earliest that that work can really get started is likely in the 2030s that would be a 2032 Bond if we were doing them every eight years okay um so so in this Workshop looking at this master plan we're talking about unified facilities and what us as a board would like to see happen with those facilities at those intervals um and just as a reminder that this board has originally not even not not just originally voted that Inspire would move to the Fremont Street um project area but that we reaffirmed that recently that that that is inspires future location and that that we are working towards that solution but that is separate from this particular master plan so tangential right right I mean if uh if the move tangential filling the master plan then it's not very separate then they're intertwined I'm sorry Matt we're not having discussion this is this is time for questions for our staff we can discuss one that's time for um uh when there's emotion on the floor yeah I wanted to clarify that the master plan we're being presented with was contingent upon Inspire being gone yeah I wanted to bring attention to the fact that there's no viable plan in place for getting Inspire gone so therefore it's highly relevant point I think that's a good question for for Julie and Laura is is this master plan contingent on Inspire being gone well I did ask that question originally and she clarified yes the items listed in on the chico High School component which is going to escalate to 112 million dollars is contingent upon Inspire being gone so would it be would it be uh more fitting to give a range a price range in this master plan that that demonstrates the range that it could cost because this plan is still viable whether Inspire is on campus or not well um that could change um you know if the priorities of the board were to change then yet it's not as important of a distinction if it's set in stone for all time and and this is the way it's going to be forever then then this would be something worth you know talking about at Great length and I think what I hear you saying is that this is a draft working document I'll clarify it's a working document we are asking board's approval on this master plan this evening however it is updated every three to five years so there will be updates where we can take the opportunity to have another look at Chico high school and the circumstances uh that are present at the time so if it becomes apparent in the next year and a half to two years that inspires not leaving there will not be another opportunity to revise the master plan for a strong period of time okay well that that settles my vote this is why I was you know digging a little deeper clearly this is something that I can't vote for because I think that Chico High deserves to have as good of a future a secure of a future as PV across town and I am hearing and I'm foreseeing that that's not necessarily true because Inspire is going to be plunked in the middle of Campus plausibly what am I what am I not understanding so I don't think this is a your concern is the facility master Ed CERN your concern is a funding concern so we won't get to any of them including Rosedale if we don't have a bond right if we have a bond I think the funding issue for inspire will be resolved so it's a funding issue moving Inspire on because the board has made the decision to move them to the Fremont Street location it's funding to get them moved there correct it's not it's not whether or not they're going to move it's the money to move them right and that funding mechanism does not exist until we pass a bond but even when we pass a bond there's not Clarity on where the money is going to come from in the future bond is it going to come from is Inspire going to be a standalone beneficiary of bond money is it going to come out of Chico unifieds and Allah is it going to come out of the charter school allotment those questions have not been answered and again it's a funding issue and that's a bond issue not a facility master plan issue but the facility master plan depends on Inspire being off campus the facility master plan depends on the passage of a bond we won't take another step in this facility master plan if we don't pass a bond so none of the things that are here won't happen without that including Chico high right but but if the bond does pass I mean there's just a lot of IFS okay we don't know whether the bond will actually include a provision for inspire to move you know maybe it won't and that is exactly what we're talking about in Charter meetings right now is different ways and there are a lot of different ways that that could happen well if it doesn't happen there's a lot of ways that it might not happen then there won't be a situation in Chico High where we can actually fulfill the firms that are included here but it's the board's decision whether or not it happens right so it will come back to the board in terms of how to fund if if that's the key issue how to fund inspire yeah Kelly and Julie can I ask a clarifying question here when we go to vote to approve this plan we are approving this plan we're not approving specific funding methods yet right that's separate you know we will say this is the plan that we would like to pursue right yes that is true we have identified the needs at all of our campuses and we have estimated the cost to cover those needs at all of our campuses and we have developed an implementation plan by which when the district has funds available they will work their way through that implementation as much as I like and respect all of you you're talking as if there's a plan to get Inspire off Chico high and there's not right now in the same way we're talking about also renovating Roseville and renovating Parkview and renovating and renovating Chapman and replacing those schools and so and so to deny that because of funding because we don't have funding you know we're talking about a plan it really and that's what we're here that's why we are here to approve is a plan and and what comes after that is up to us as well but right now if this is the plan that we want to move forward with if you want to see those eight things happen for Chico high this is the plan you want to approve because the funding piece comes later remember Dolby um Mr Landau had asked to speak um to the issue and um I I think we needed an additional clarification from staff um but Mr Lando a very quick clarifying question from a while ago now um you were asked whether there was there would be an opportunity uh because normally we look at the facilities master plan every three years or so but we could at any time if we chose to bring it back and look at it again right I mean we're not saying because we make a decision now we're not going to talk about this at all again for three years is something change materially we the board could bring it back for yes and and there's precedent for that we have done that before I just feel like perhaps it was a misunderstanding because I thought for instance we had some I'm sorry I'm sorry for instance we had um some Safety and Security projects that came up that the district didn't have funds for and we moved those into the master plan air conditioning for the gymnasiums at the high schools and cutting back dry rot on the overhangs at Rosedale those were brought in because they became an immediate need and they were added to the master plan projects so we do have the nimbleness to modify the plan when we need to for for emergency reasons or changes in program we have the what the ability the nimbleness nimbleness nimbleness um and there's all I'm I'm guessing maybe some kind of legal standard or something like that you can't just go changing your plan willy-nilly you have to have a really good reason to that there are law governing this or this is just we woke up one morning and decided we wanted to change it no we're not com we're not bound to comply with any law for modifying our master plan it's just prudent to do so over time as needs change right um but if the if the priorities of the board were to change two years from now and we were to all look at you and say we want to change the master plan we could so in that sense the master plan is a working document thank you thank you Mr Orlando for bringing about that clarification no my mic was not on thank you um and just to clarify where we are we are to consider approving the facilities master plan as it's presented tonight with the understanding which is a very good one because it's something that we've said each time we've brought it back before and we have that it is something that we can revisit um so are there any more clarifying questions and is there any public comment we had no speaker cards submitted right no speaker cards this was asking for public comment on this particular agenda item do I have any motions associated with this agenda item sure I'll move adoption of the silliest master plan as written thank you a second I have a motion by Mr Landau in a second by member dalby any further discussion um I won't rehash all of what I how I feel about um Inspire and the fact that that I think it should go to the hookero campus Because it's an older expensive property to maintain it's costing us a lot of money we have to do a light touch on it um which I think is uh it's going to escalate to 20 million dollars according to this projection that's two percent of an overall billion dollar uh plan you know that's not that's not a huge component you know all the money's important but but that's not you know relatively speaking it's not out of this world um there's also the costs of potential interim housing that we would have we would have been able to utilize a hooker Oak for that reason I did the math once upon a time I thought I I got pretty close to 100 million dollars we could save long term by giving Inspire the hookero campus I thought it was a slam dunk great idea still do um it's not clear to me that there's a plan for getting inspired to their new campus I don't think the charter schools want to want to pay for it collectively and I don't think that Chico Unified necessarily wants to pay for it because it would be a very special offering to one charter school as opposed to the entire Charter School community and well I think there's a lot to be said for it you know and I realize it's a tangential to this but it really is it would be a lot more responsible to to use one of our older properties that we're having to pay to maintain give that to somebody who really would benefit from it and and enjoy it rather than build something brand spanking new on the edge of town that said you know I realized that this is a working document thanks in part to Mr Lando helping me kind of flush that out that if we needed to change the chico High piece you know two years from now or one year one year and a half from now we could right um if that wasn't the case if this was somehow set in stone then I would absolutely vote no on this because um if the Inspire fantasy doesn't materialize in the way that we are hoping or thinking that it may then I think that we'll need to go back to the drawing board and look at the possibility of using existing resources rather than building new for inspire which would change a couple of the things in this master plan so having said that I will give a protest yes a vote on this master plan okay I'm going to call for the vote again roll call vote um Ms dalby I'm sorry Ms Robinson if you're going to call for the vote you have to do a vote to call the vote and ending discussion I don't think is beneficial for uh this board I think that everybody should get the chance to give their input for discussion if they have any she wants more to make sure that there's not anyone else who wants to talk and and in terms of Rules of Order if you call the vote you have to vote to call the vote and then you vote so if you have to vote to vote um or we can just make sure that there is no um reciprocal discussion uh we just gave Mr tennis a good amount of time to to say his piece and I think that it was very valuable um and I think the rest of us may have some additional thoughts to add but I just want to make sure that we're giving that time and space to folks to to give their input okay I I did I believe asked for additional board discussion if there was any I had I will ask again is there any board member that would like to add I have one little thing um and that you know we're very actively looking for Solutions through discussions with the charter group for all of the issues surrounding Charters it's not just sitting there dead um and we we will you know we will find a workable solution I believe I think there's a good faith effort on the part of the the charter group to find solutions that the first part is we have to do our job and pass our facilities master plan so that we know where we're going and how we propose to get there Ms dalby did you have other comments yeah uh Mr tennis I think you made a lot of good points about the unknowns and that you know we we are working with a working doc you and I came into this board at the same time with a with a master plan that was still in in flux because we've made some of those approvals and how to redirect funds based on needs and that that gives a sense of um uh control is not the right word but a sense of I think reassurance that when the time comes the board can pivot if we need to and we do have the final say in how how that's done um in in terms of your comments about Hooker Oak um I I full disclosure originally was a really big proponent of the idea of maybe repurposing that campus for inspire um and and have changed my mind given all of the information and evidence at least at this time and um you know when you talk about it being two percent of the one million clearly or nearly one billion dollars um hooker Oaks population is more than three percent of the entire District so you know uh if we're talking about um equality in terms of how the funds get distributed over the next 25 years um we need to remember that this is a chica unified school and these are chica unified students and that we have an obligation to them and their population at Hooker Oak is is is more than inspired and that's a non-issue anymore because we've already voted on that and it is in our past at this point and we are looking for Solutions moving forward as as Miss Robinson mentioned um I think personally this is a good plan I think that this is a good plan to to set our sights on at this time to set some pretty robust goals and to show the public that we want to work together as a community um towards better facilities for all students in Chico Unified School District boundaries and and I feel like that will be more forthcoming as we continue our conversation to the charter schools and that um chica unified is is committed to doing what's best for kids in this community and so um I I think that this is a great plan and I will be voting yes for it um and it gives you know a great uh outlook for timeline and um how we intend to utilize public funds for the for the at the best um return for for each student um and so I appreciate the discussion and um thank you for uh for letting me get give my input is there any at Mr Landau um I just want to point out so some people think it's a not so great plan I hear it's a very good plan I'm kind of in the middle on this plan honestly because I would like to see some work down in Chico high but the point is in this plan we don't have work on either hook or um Chico High until you know the 2030s and our next major planned review for the master plan would be in 26.
so I mean this is on Route 4 in terms of being able to take a bus like that is the most frequent Transit service so um I think that this is it it's not just wishful thinking that people would live here without a car I think that this is this is a key place for that I have a question for Staff first of all I appreciate building in the flexibility of not just the 16 additional beds that they were asking for but future proofing it a little bit in case they want to put five in each of those new rooms um I'm curious about I I know that you noted the building code um uh limitations and that hasn't been hasn't been discussed but I'm curious about your sense of weather because from the zoning side this this property could accommodate 107 108 if if there's a reason not to write the special exception use now to accommodate that knowing that building code if there is internal first of all this will be this is inspected regularly I assume as part of the rental program um and that building code would catch any of those other violations just to to save them from having to come back in the future I think it's perfectly acceptable to cap it at 107 with the condition that yes it will still have to meet housing and building code when they come in if they choose to expand on the the inside of the of the structure any type of additional floor or an addition would require them coming back as a site plan too so if they're going to do any type of exterior floor area they'd be back in front of you so I um I'll just say I would be in favor of that I don't like I would let other people chime in I think that the idea of internal reconfiguration to to get us additional beds um is one of the least disruptive opportunities here and so I would be highly in favor of of making that change to in the in the motion language to increase that again reiterating for neighbors or anyone else who's asking that if there's any if there's any changes external changes other than that would create new floor area that they would still have to come back correct but this is just saying that that if it's done within these walls um the internal reconfiguration would allow for some additional beds so long as it follows the other applicable codes including the building code I think that's correct and Mr Kaplan could probably also confirm when we add our discussions that these proposed Loft bedrooms have four beds in them I believe the lower levels have two beds so that's correct could they actually put more students in those other rooms yes I believe they can got it ah thank you if I may add something as far as the number of people um because of the question that was asked today I did a quick calculation it turns out that the existing two floors if you look at the habitable square footage of those floors which is about 4 500 square feet approximately allows us to actually provide uh officially according to the calculation 99 people just in the existing two floors which we don't even want to do but that's the possibility so just for the record and to be clear which the current zoning doesn't allow you to do because of the 65 limits it uh yes that's where the special exception use but if I'm understanding the table right based on the Min the zoning maximum 107 was the number 107 exactly so building code you might be allowed to have more the zoning would say you're maxing out 107 your current special exception use is 65.
correct okay so that should be part of the agreement yeah that should be written in as well makes sense for me to have no problem with you doing that is it isn't it with all of our licenses the last call is always a half hour before the ending without having to write it in well I don't know Michael Susan I'm not sure right if if you're if your ending time is X your last call is a half hour before is that correct Susan yes you have to have all the drinks off the bar by that closing time so that's normally what people do is it's half hour before and we don't always we don't put that in the um no the information okay but it wouldn't hurt um you could but he's like duplicating yeah Joe do you have other questions that that was it I think I think that uh the group that's looking for this has uh been Fair uh and I hope the neighbors feel the same way uh I had a conversation with Mr Nana tovich a couple of days ago and um you know his concerns were noise issues so you know I I get that I understand that and I know that uh Ron is uh you know he's a man of his words so I I don't think that he's gonna you know create a situation that's going to be uh disruptive to the residents and his uh neighbors and across the across the pond dear yes and just one logistic question for for Susan um so if we approve the all alcohol license the retail license that leaves us with three and then is it three beer and wine I'm just trying to keep track of things in my head so because they are a club they don't change your numbers gotcha okay perfect that that was which is wasn't clear when we were talking about it last time yes but now we know that because it's a club it doesn't hit our numbers okay thank you questions or thoughts on no it sounds like everybody's uh ironing it out I would appreciate an update on the numbers we have on those because I've kind of lost track now um the only thing I think Yolanda is a good the only the only suggestion I have but I just questioned needing to go to 10 o'clock like Monday Tuesday Wednesday is that important to you like what's it's not that important because I'll be honest with you we very seldom have a party on a Monday Tuesday or a Wednesday this is why I said to you Friday and Saturday nights are our big nights that's when something's going to go on and I understand the concern but it's really we very seldom have parties during the week nobody not too many people want to rent a hall on a Monday or Tuesday it's always a Friday or a Saturday and Sunday during the day very seldom Sunday at night Sunday afternoon we do get hall rentals but Yolanda what's the Sunday hours you're proposing 12 P.M to 12 P.M to 10 P.M on Sunday as well yeah I thought Sunday was earlier no I Saturday every day the same 12 to 10.
yeah Maggie Stevens who has it shoots it up there to number 17 he's got it just gonna try to pull it back control the ball see what happens here got it ball comes into the middle could play there by Longmeadow to get that ball out of metal clearly being just slightly more physical to me as well they just really look like they're winding the ball in the middle of the field guys bounces bouncing problems screenplay there by number five Carolina case it gives East Longmeadow another goal kick let's see kind of what happens here number seven for Longmeadow grace de Stefano really kind of causing some trouble actually on these on these first kicks and here it goes Ali Thompson's got the ball and she is moving yeah I want to cross his Fields I'm not sure that was meant to go there but a good back check here Stevens has it she just kind of tosses it up doesn't get everything on it and not so great trap right there but he's on metal maintains possession called an almost head ball Addie Jordan cutting down the sideline tried to cut it back over there tomorrow didn't happen went to the Foley goalie picks it up the goalie's going to give it a ride right here out to the Stefano Stefano has it and a Merino covers that comes back it's going to be a Chase right here for it comes back with play right there over here he's got the bottom of Jason over to Thompson Thompson's got it Thompson's cutting through she's getting pushed a little bit from behind now the ball is in the middle looks like Eastlawn Metal's got something going here they bang it up looks like it's going to be saved before it goes out almost it's a good opportunity there along with East Longmeadow finally put some connecting passes together got long metal on their heels a little bit but now long metal is going to get themselves you know it's On It Reno backs off he's like you gotta get something to put some pressure on the ball good you did right there was gonna have it more now settles it could be trouble here it's shielding job right there by Stevens on the Stefano Stefano clearly their their attacker one of their best offensive players one of the best offensive players in Western Mass the ball's still staying in bounds right here back to Steven Stevenson bangs it up and that's has it heads It Out of Bounds at about the 50-yard line almost got a two-pointer there in the tread Barrel gone again bing bang gold another header jumps in Stevens has it kicks it over he's got it again comes to morno morno has it runs into a roadblock looks like it's a Defenders kind of right on her right here that one's given a good ride oh what great control almost there by number 17.