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Jim Dean we'll introduce this candidate madam president members of governing board to calais and members of cabinet this evening we are pleased to bring to you a recommendation for the principle of marley park elementary school we held a very rigorous application and selection process that included multiple interviews as well as a rigorous in basket activity and this evening we are proud to present to you for approval for the current school year and beyond jessica felix for the principal at marley park elementary school jessica Felix joined us this year as assistant principal at marley park elementary school she has four years of assistant principal experience and has done a tremendous job at marley park and we are absolutely thrilled to recommend miss felix as the principal at marley park beginning tomorrow [Laughter] any questions comments from the board just a comment I couldn't be more excited for miss Felix this is awesome for her and I know she'll do a great job I learnt a motion then actually I'll go ahead and make that motion I move to approve the appointment of Jessica Felix as Elementary Principal I'll second motion made by Tracy to its source Inc Bell second to my J Leonard please cast your votes motion carries congratulate regulations assumed action discussion to recommendation to approve the appointment of elementary principal dr. Callas thank you madam president members of the board and members of cabinet our next candidate will be filling the position at Ashton Ranch Elementary and again mr.
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president many of the speakers that I fill out speaker cards for thought they were speaking at the end of our session today so my family the green family and my last name of the only people currently here I think you had a stack from us I just wanted you to know that yes so if you aren't allowing comments at the end I will call the speakers off let me let me try to wrap this up a little bit into maybe this works if there's a consistent message if you're all are conveying the same message there may be some time saved there I'll Ford a little bit extra time for that if that's the case if not let's let's roll through these because it's going to take some time because I got 14 slips here three minutes each so we might be here a little bit so it makes sense it does not what I thought we were doing here today but okay okay I'm doing my best all right I appreciate that and I will try to stick to your time frame as quickly as I can a SCV board thank you all so much for the opportunity you've extended my family and my friends to be heard here tonight we traveled from Flagstaff and will again travel to Tucson in May to be with you to continue to press for some change in this organization and the way services are disproportionately allocated and regional cooperatives it's long overdue and I think you know it let's first start with a discussion about the real crisis in this organization and that's the crisis of a scbs lack of effective leadership in our situation we started with superintendent Kohler who said in writing my child wasn't blind enough for instruction we have evidence of a Regional Director intentionally denying my family's approvals for technology and we've experienced at least three VI instructors who were allowed to selectively quit working with our family not because my son was problematic but because his parents were demanding curriculum based instruction and the inclusion of accommodations in his instruction the leadership of this organization allowed it and still does as evidenced by the fact that we're no longer allowed to communicate with the director of the north-central cooperative no one in my family has abused your staff there have been no name-calling no threats no ultimatums just difficult question asking when we ask difficult questions the superintendent was threatened to cancel our service contract with Flagstaff Unified School District's just this year after I refused this agency's incompetent services in December those threats still the mast in your last meeting the Ombudsman's process has been a joke for us there's not a lot of follow up the trust building efforts are destroyed by whatever happens with the administration and these retaliation practices and dealing with our family continued leadership can't be great leadership you can't be great without it and clearly we aren't following the mission statement of this organization for education for all children and there appears to be zero ability to minimize conflict or support staff next let me share that I'm a business woman I to serve on many volunteer boards of directors at both the state and national level of my organization so I understand what if some what some of you are facing as volunteers and I sympathize with it in an open records request we made of this organization it was clear that ascd didn't keep records of expenditures a violation of state policy and also approved in the furcal file it for violations found against our school district it seems that reckless business practice continues a quick look at this financial of the financials speak about two huge problems ASDB bites the hands that fees it and it's stunning to me really appears that 49 percent of the revenues of this organization come from children's servicing regional cooperatives but don't get actual service as a business and it's a business and disability as a business isn't it an ASD be clearly only funds that supports the most restrictive environments for its students it's shameful and this is not 1950 don't let this administration tell you that the cost of a few buildings justifies the inequity finally I wanted to take a moment to tell you that my story is that unique and that will be exposed as I reach out more families serviced in regional cooperatives share an eerily similar story not every family can afford the private services we've paid for this year not every family can take a day off of work and attend a meeting over 250 miles from their house most people couldn't take the time and they just accept the mediocrity of these services unfortunately you now have a family with nothing left to lose and our voices growing louder by the minute I used to worry as a mother and stare at the ceiling I used to have to pet the egos of your staff and your directors and your administrators to make sure everybody felt good about doing job not anymore because my child is laughing again he's learning at a rate that would have taken a year and it was services at ASDB in just a short 7 weeks and you can quote you can end your cooperative agreement with F USD but you won't silence me you'll just fuel the raging internal of hurting up 60 other children in my community my town is taking notice our representation is taking notice and the media is now involved and we have a pending office of civil rights complaint against AFC b4 the way your administration and regional co-operative system has hurt my family ASDB chooses who they serve and clearly this organization this organization is choosing not to serve my beautiful child we don't want your meager services but as dr. Maya Angelou wrote when we know better we do better I did better for my son and I have a responsibility to do better for other children's service by ASDB it's long overdue and I hope this board will continue providing the guidance needed to big change thank you thank you miss Lawrence appreciate that they fund the item next by a person of speakers from my life awareness I'm sorry if I mispronounced that not here yet I'll set her to the side I've got Amanda Amanda steel set her to the Sun Tzu's eatery Gina Blair Pamela Lange Erika Smith Courtney Burnett Holly Patel kick green hi my name is Kate green and my third student at five-second fights for digital today I'm here to talk about the lack of service that I use to be in my school district I'm providing my visually impaired weather so I'd like to talk talk about this part of life that you all don't see in my perspective on the current situation you all don't see the parts where my parents were responsible for taking care of me and my brother are up two early hours of the morning sacrificing government for their mental and physical health fighting with my little brother's disability would be a productive member of society and a victory I personally cannot comprehend why they need to do something like this they make you have a blindside I also can't think of any other job in the real world where you're employed to do a specific job and then have the option not to do it and still get paid at the end of today but somehow the service providers that are supposed to show my brother how to read just decide not I mean you could get a job at McDonald's thanks chef not to wear it show up to work and I'll be seeing a burger and expectedly paid at the end of the day and watch let's keep it up my brother is it going to be able to go to college for something as passionate about or go to college even at all my brother services these people in something different feel to the same thing I can't and I think that they should have the opportunity to matter what their Portland or what they develop over time they should be able to be honorable students and that people opportunity to graduate the Arizona taxpayer money is going to paying people that aren't doing the jobs they're just screwing over innocent people my brother should be able to have an equal opportunity it says and you wanted to you all are denying your back it doesn't seem very fair to me we're talking about human being Thank You kid I appreciate that next person I have to speak is Sawyer vain hello I am attend your own fight and language doesn't seem a professional to me my name is Rosanna just because I'm a twin with 9,000 that does not mean I should not be able Spence college I like to be able to learn and I think change with our thousands or any other physical and mental problems should be able to learn and go home to my family my eye problem is far away is very serious either because ill needs supplies and it is really a television affiliate people on the planet but we are one out of four families in the u.s.
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Dean will introduce this candidate Madam President members the governing board dr. Kelsey members of cabinet this evening we are excited to present a recommendation for principal at Ashton Ranch Elementary School I may also add before we make make this recommendation to the board that this year's applications really proved what a deep and talented assistant principal pool that we currently have in the school district and that is a great great thing for our students and for our community this evening we are excited to present to you as a recommendation for the principal at Ashton Ranch elementary school miss Angela Allen miss Allen has been in the district since 2006 and has served in various capacities you can see by her resume the last two years she has served as the assistant principal at Valle Vista High School were very excited for miss Allen to begin as the principal Ashton ranch for the 2019-20 school year I will say miss Allen that you have definitely made an impact at Valle Vista and I've heard from various sources repeatedly that you're just a smiley presence on that campus and just bring a very warm feel to that that whole structure there and you'll definitely be missed so thank you for all the work you've done and look forward to all the exciting things you're going to be doing next are there any questions or comments from the rest of the board just a big didn't all right then I will go ahead and make a motion to approve the appointment of Angela Allen as elementary principal motion made by Christine Pritchard seconded by Jennifer Tanner please cast your votes sorry I can't work out I did it's because Jen hasn't voted I'm just saying [Applause] move to action discussion h3 recommendation to approve appointment of elementary principal dr.
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that have it I need to know well in two years I mean your home but I don't want it thank you sorry okay I have Aaron Aaron green welcome again mr. green good evening again is to be board members thank you for the opportunity also speak on a non-agenda item I would like to bring to your attention a problem that is inherent in the regional cooperative model of services provided by ASD be for visually impaired children and hopes that you can take some action to resolve the issue no central leadership and administration of the cooperative's long travel times between schools teachers of the visually impaired with high caseloads no statewide standards for Braille or keyboarding instruction and unfilled vacancies in the co-operators lead to decisions about services being driven by the availability of ASDB resources rather than the needs of children to receive a free and appropriate public education the result of this is inadequate and course services being provided to children that need time and consistent repetition to become truly proficient in Braille and keyboarding in many cases a STV provides a warm body but not in education TV eyes and the rural cooperatives are forced to focus on magnification rather than actual Braille and keyboarding skills to the detriment of students long-term potential Ruby Ryles published a paper in the journal of visual impairment and blindness that showed Braille readers have a statistically significant higher rates of employment higher levels of Education higher levels of annualized salary and are more self-sufficient than visually impaired readers that rely upon magnification magnification technology has its place but should never replace a solid foundation in Braille literacy but that's not what's happening out at the regional cooperatives please enact statewide statewide standards for braille literacy for your visually impaired students require set benchmarks for annual Braille learning don't allow TV eyes not teach Braille to visually impaired students and please require your TV is to actually be proficient in ueb Braille by requiring them to get and maintain a national certification and unified English Braille not taking these steps ensures the failure of the instruction you are woefully providing visually impaired children of Arizona deserve better than the half-hearted effort that is currently being rolled out of the regional operatives across the state thank you for your consideration thank you for your time Thank You mr.
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Kelly thank you madam president members of the board and members of cabinet for the position of principal at Dysart elementary mr. Herr dr. Steve polling will introduce this candidate you need to be Madam President members of the board dr. Kelso cabinet it's my pleasure to introduce miss Ashley HUS as the Dicer Elementary Principal for the beginning 1920 school year miss house is the current assistant principal at shadow Ridge High School formerly academic interventionist at Dysart high school and possibly a little-known fact a graduate of Dysart high school so we welcome her back to that area so it's my pleasure to introduce or to recommend mr.
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dream superintendent reitman and the rest of the board I have a quick question procedurally on this item since our still a number of slips or folks that might be coming out of town is it outside the purview of the board to hold this agenda item till later I'm just asking to put a pause on it just in case people do have traveling from Flagstaff to speak I want to give them adequate time and transparency to do so okay I don't know and based on that I'm gonna go ahead and pause it and we'll come back to it okay this is Mark then your sins you can have a motion to delay the agenda item to later thank you someone entertain a motion to make a motion to lady I have a motion do I have a second a second all those in favor say aye hi I thank you everybody we'll come back to that one now I'm on a genom number 1.05 executive routine reports I recharge operation and now to find are there any questions from the board based on the reports that have been submitted hearing none I'm Lou died in 1.46 information items and discussion assistant that excuse me assistant superintendent report good afternoon president Howard and board you have received the report from the five regional directors the two principals the audit team as well as the directors for deaf and blind programs as I did in my January report I'd like to kind of highlight some of the opportunities and activities that align to our strategic priorities under communication and relationship building can pdsd continues to develop and strengthen strengthen their vocational partnerships to offer experiences to their high school students many of their students are currently involved in internships at Bookmans the Sunnyslope thrift store and Larry H Miller as well as Starbucks after the discussion at the January board meeting about offering contracts to teachers for the 2019 2020 school year principals directors supervising teachers coordinating teachers some some of them were able to give input to develop an information sheet that has been passed to the teachers along with the draft contract that you had for discussion this information sheet was included and kind of a what about contracts the why of contracts a little bit of history about contracts contracts were offered in the 80s to teachers at ASDB we did some historical research and some audits the contracts if board approved would be being rolled out so we can try to ensure that we have our staff ready for the start of the new year understanding that finding the highly qualified teachers and keeping our excellent staff that we do have is an important priority both HR and I have been answering questions to try to help clarify any questions about the contracts fears on a Braille challenge was held February 19th with 44 students from across Arizona that participated at the Tucson campus both parents and students were allowed to attend sessions on independent living and having active lifestyles February 1st the regional cooperatives held their second summit that included supervising teachers and the focus of the summit was to discuss and seek ways to improve services to the districts and students registration information a little plug for camp leap dr.
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Ashley house for dinosaur elementary principal any questions or comments from the board mm-hmm entertain a motion I'll make a motion to approve the appointment of Ashley house to the elementary principal motion made by J Leonard's second end by john donne smart please cast your votes motion carries congratulation s we move to action discussion for recommendation to approve the appointment of elementary principal dr. Kellis thank you madam president members of the board and members of cabinet the city would like to introduce a candidate for the position of principal at Luke elementary school and again dr. pulley will introduce this candidate who is not with us but is with us listening via our amazing technology which is live streaming throughout the world Madam President members the board dr. Kelson cabinet it is my pleasure to introduce Molly gillette for principal at luke elementary beginning the 1920 school year and again yes mr.
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Jennifer Hensley the director of Brookline programs has put out registration information for Kathleen under our priority of academic achievement and student engagement both the Tucson campus as well as pdsd have been working with Mary winter Steen litter literacy consultant and teaching structured literacy with regard to our campus facilities the NCR lease will be coming up in November of 2019 so they are actively looking for the best space utilization for the NCR cooperative and that concludes my update thank you are there any questions thank you again item 1.07 superintendents report good afternoon president Howard you taking that time this afternoon they weighed meeting and the significant discussions we are having I'm going to start with and I'd like to be with this story what I have a new story her story of a lily flower no okay many of us have seen pictures of their little flower and their community their flowers that seem to float on top of water but actually at the bottom and lakes when they germinate in the mud there at the bottom there and they grow start blowing out of the mud with a little pot on top of the stem and then the stem starts to grow through the murky water and in fact the floating debris dad lost the previews and it keeps rending explain us what is it doing that magical is the goal is to get to the top of the pond and when it gets up there and can blossom because there's a lot of promise to filter the water is dirty its muddy its murky it's chaotic but really that's the way around the payoffs and the conclusion until once that pot works to the surface of the water God slowly and that of us today we are life to the lead cloud our goals here at the top of the pond is that our students will graduate from high school college and came away that's the goal that's what we're shooting we want our students to have same academic social emotional vocational skills that's a counterpart tab of our high school graduates so we we want get there we have to keep reaching for that goal but in the murky water pay off it's very easy to get distracted it's very easy to use our way so you have to have a plan plaintiff and as you know we have five priorities that I proposed last July agenda really the agenda and the five strategic priority for example you will be talking about and that fits and that priority want that communication in relationship building but so protocol who is speaking school district throughout Arizona and used to be involved and become more about what in the regional offices another we'll have a discussion about maybe being able to integrate between the five programs program discussion priority please we have damage indignant we have three things here talking about this afternoon that fits into that thyroid and that is the math which one and here in a presentation about that and will be asked to adopt the man for a grown man that's we're playing to act development and then of course by Shane of khufu power executive services lastly Matt with the board finance my information about our finances and giving you that information as well I suggest sometime this summer you can get together and together and look at the five suppose the priority in Pacific population we want to accomplish and then that one maybe even four or five years that might and finally upload with with an invitation have a steering committee the plans internally within on April 17 1 2 4 option inviting and during that steering committee meeting we'll be sharing with each other innovative things that maybe they don't know about [Applause] more about thank you Thank You superintendent any questions okay rydym to our consent and looking to entertain us to go to each session have a conversation about some processes yeah the question here on the table is can we call an executive session just to talk about the process for instance agenda [Applause] okay well I think there's been a number of communication back and forth to the board it's specific to what what is the if it were if it were up to me I would ask the board if there are agenda items that we want to pull out to remove from the consent agenda item from the consent agenda we would then act on the consent agenda item and then there were ones that we've pulled out by motion we can then go into executive session to discuss those individuals correct that's not necessarily my question so I really think you're asking for legal advice correct yes it's outside the time consent agenda specifically to procedure and legal advice on how that procedure goes forward yeah thank you well please come up and repeat with you didn't set because I think it's important good afternoon is that better that's better please make sure to state your name sir I'm Deborah sterling I'm an assistant attorney general from the attorney general's office and I work with ASTP on various issues yes you can go into an executive session to obtain legal advice on any agenda item okay with that said I think there's a need for some legal advice based on process of these agenda items in these consent agenda items specifically then the board needs to make the appropriate motion and we can go and vote on it thank you hope I was clear on entertain a motion I move that we go into executive session to discuss the process of handling the consent and non consent agenda items I have a motion to have a second I second all in favor say aye moving to executive session we need to read something ok now we're live go ahead pursuant to a RS 38 - 4 3 1.0 3 a1 the Board of Directors may vote to go into executive session which will not be open to the public for the purposes of discussion and consideration of employment matters as it relates to agenda items 4.0 one through four point one five also pursuant to a RS 3 8 - 4 3 1.03 a for the board may go to vote to go into executive session which will not be open to the public for discussion consultation with the attorneys in order to consider its position and instruct its attorneys regarding contracts that are subject of negotiations in pending or contemplated litigation or in settlement discussions conducted in order to avoid a resolved litigation specifically 3.02 you it's like your marks and I think we're all back there are we back on the phone lines - they've been transferred over dr.
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light is in Eugene Oregon and as a few days ago it was snowing and so she was looking forward to being in our great weather mr. light has great experiences not only being a middle school teacher but High School assistant principal and principal and she's very excited to join our district and we're excited to have her so it's my pleasure to recommend Miss Molly Gillette for Luke principalship any questions or comments from the board I'm sure she'll be excited even more to get down here I'll entertain a motion I'll motion to approve the appointment of Molly Gillette to elementary principal out of a second motion made by J Leonard second by Christine Pritchard please cast your votes motion carries congratulations - congratulations Madam President if I may just take a moment I know that there are some family members here and if we could have each of our newly approved principals stand and perhaps introduce yourself and the person right next to you [Laughter] thank you next we moved to action discussion 5 policy governance board monitoring of adopted policy section 10 students section 10 point three five through ten point six eight second reading dr.
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Sims yeah I'm here thank you okay procedurally do I need to make a motion where are we just back in regular session now so we're back in regular session okay item number 2.0 one consent agenda item approval consent agenda items consistent with board policy and food items 3.1 4.1 4.0 24.0 three four five six seven eight nine ten I'm leading these for a reason 11 12 13 15 6.0 17.0 to 7.03 and 7.0 for this is consent to Jemma I have a motion to approve the consent agenda no no this is Shelley so 4.01 down through 4.14 he's being held off for discussion in executive session are you requesting those items be we pulled off consent employees I am requesting that those items be pulled off and we go into executive session through 15 so 4.01 through point 4.15 I would like to go ahead and vote to approve one moment 3.01 fixers to clients you've got to be one motion at a time so the very first motion that I think I heard was that you would like to remove items three point 4.0 one through four point 15 to go into executive session is that a motion yes okay I have a motion do I have a second I'm not hearing a second based on that motion fails and I'm mistaken Shelby did you Shelly did you have a second motion for those other consent agenda items now okay I think I now I need to go back to the original motion of do is there a motion that proof consent agenda items as read for item 2.0 one show perhaps you wanted to limit this scope of the original motion you know I I guess I'm not really understanding it let me see if I can clarify if there's an agenda item in the consent shall surely that you would like to have removed one in particular two in particular or all of them based on your news emotion that can be adopt and have a discussion an executive session so your original motion to do all of those failed for lack of a second motion yesterday based on the question of my right did you want to revise another motion or a specific item or you okay where it stands no I was hoping to pull out all of them all listed under human resources because I wanted to go through all those to make sure that we were okay I understand so I'm back on there the last motion of approval of item 2.0 one consent agenda items as listed did I have a motion I don't have a motion yet I've moved that we approve the consent agenda agenda items is listed I have a motion to have a second marki right Becket I got a second what the seconds as well all those in favor say aye aye aye all those opposed I guys have it so move now we're on item 3.0 one if I'm not mistaken no sorry that was consent I'm on 3.0 to information discussion idle and our governmental agreements of school districts proposed our proposal superintendent right then just to give you a little bit of background you probably already know this but I want to remind you is that school districts generally have a possibility for providing the appropriate public education at IEA when you have a student that's identified with the disability then the school district needs to put together and I each team that is the individualized education plan to include school district staff including parents depending for the other professionals during the IEP team meeting then they identify on major pool goals academic achievement goals for the students and the kind of supports that are necessary to achieve those goals in Arizona school districts have the option if they want to to reach out to these request an agreement and that agreement allows a SP our itinerant teachers to go into the school district and hearing blind and visually impaired you've already heard a lot about that this afternoon so when these school districts make that choice when they contact up the process as it's been all along is that we sang the school district a template to Earth during administrators Diana they're returning spying sometimes to school board president signed it and then they send it to us assistance you can send it back she finds it and she send it to the Arizona Attorney General's Office they review it then they sign it and oftentimes the minute it's dying you already have started to provide services then FMX would under about consent agenda in this way that's having an agreement with a SBB and asked me / that's been the process I'm proposing that we change that so that you become more info one and more involved and have a better understanding relationships with school districts around the state of Arizona what I'm proposing is that any time we have a new school district the school district that we have not had any like web that we provide that information that to you you have a new school district to watch that happen if we met with that we have so many students blah blah blah blah blah no those school districts to the five year agreement expired and they want to move and you will just like the rule under the consent agenda but there if we have a school district asking for an agreement and for services and you say oh because we don't have enough teachers you need to let you know that as well and that ears and does mostly yep a school district themselves let us know they want to terminate an agreement you can also include you like that that is school this link put letters no if they want to come any the agreement because whatever whatever the reason may be most of the time because the school districts have hired own teachers they can provide the services and then finally of course on any combinations that I will on your next agenda item path of opening to revise the policy that converging director working to improve or not approve my recommendation is to pretend to terminate so that's what I'm saying [Music] any questions can I ask it this is my family a quick question like under what circumstance it has to choose to the fact that by considering terminating an agreement last fall to return my question is for the initiation what's the reasoning for being presented a new IgA to the board as opposed to having it kind of completed in the ordering course the agency business as it is now [Music] our work in fact prefer that that information not be today me formally to uncertain finding of that I just want to make sure that you are comfortable getting all the information to understand how I work I can edit as an informational item in my report you know we've brought on three new districts or serving as many kids if that would help I guess I'm just trying to figure out why you know we need that new you know why would need that that new procedure I mean in these relationships were basically a vendor right I mean worth this school districts can hire their own staff to provide these services you know they're the ones that hold a IPA of the responsibility they can you never hire us they can hire a third party they can build their own expertise and hire their own staff to deliver those services it's whatever that's up to them in terms of the capability you had mentioned you present a plan as to how we're gonna grow our capacity to serve that I mean these are fee-for-service relationships for the most part or would be receiving additional funds to provide them and I would I would think that we need to grow the contractor workforce accordingly is that I mean that's what we do now okay and then the final the the policy the termination policy is already on the agenda for later today which the board ostensibly will act on later oh that's okay all questions one other thing that I think I was gonna point out that have we talked about earlier on this is in the event there's a resource issue as well yep all of a sudden we have multiple school districts like appointees how are you gonna handle this that's like another piece of the decision for us as a board to say bigger issues for this region Bob so I see the transparency that's kind of my head goes to right I guess what I'm saying is it because their fee for service relationships the more you know we signed up more school districts we have more need but we'd also have additional funds to to service them on any other questions otherwise this is an information discussion item hearing none we'll move on to item 1 point our C's the 3.03 urgent purple revision to policy IB welcome good afternoon board president Hubbard members of the board superintendent right men but for the record my name is Mary Murphy and I am here to discuss action item 3.0 fleet a urgent approval of revisions to policy lb and this is pursuant to the discussion that was held at the last board meeting I don't so this went to the policy subcommittee and we had some good discussion around it you know nature concerns were raised it was placed on the agency website for public comment no public comment was received and at this time I'd like to make myself available for any questions oh but I should back up because superintendent Reichman did request that this be placed in an urgency revision meaning that you would adopt it being one read instead of the typical shoots and I'd like to make myself available for any questions any questions hearing none and obtain emotion actually two motions has been coming up right it's a motion to prove forgets without a time frame but your emotion salute second second all those in favor say aye aye aye aye aye those opposed now entertain a second motion for the actual approval of the item correct in motion I move that we adopt the policy as propose a new clinic we have a motion to have a second I second the motion a second all those in favor say aye aye those opposed motion carries yes I'm going to know what port president powered superintendent Lightman assistant superintendent next member of the boards I'm Melissa Tabriz I am a member of the ODB team and what we're bringing for their consideration tonight is the approval and adoption of the nav curriculum last year about this time we came to you with ela curriculum this is part of a five-year cycle of reviewing each of our major content areas and then putting them up for adoption over the last several months and you'll have a form in front of you with the dates we've formed committees at both campuses on the tucson campus and if these this to look at and review math materials it's been up for popularity of rubric respond the teachers indicated based on the rubric scoring which curriculum that they would like to have at each of the campuses and I would have to open this up to any questions that you may have without any math for today Thank You Erin any questions this is Shelley sure so I noticed that PTSD and ASD and ASB are indicated differently as far as choice for the math curriculum can you expand as to why we had separate groups meeting both of them looked at the same curriculum and both of them reflected on what would be best to meet the individual needs of the campuses PTSD did choose a different curriculum for their campus at the high school level then did it has to be an ASP and what part of this in this situation there is the campus at Tucson has been acting as a unified campus of both those four are visually impaired and hearing impaired students and they felt that this one curriculum would work best for all of their students again that has a visually impaired population where PST has very limited with a visual impairment okay thank you any other questions um this is my family just I had a chance to take a look at the curriculums now they'll look really great with Rover to go math are we getting the add-on pieces the differentiation kits that go at each grade level because those are probably really important yes great thank you thank you entertain a motion for action item 3.0 for I move that we adopt enough and motion about a second I'm thinking it I have a second all those in favor say aye aye all those opposed I motion carries item 3.05 information discussion item feasibility study on residential program superintendent right and I'm assuming this isn't happening last January we provided a report phase one study and that report we looked at the legal educational and fiscal implications of a legal one we did a survey disputes for the gap and the schools for the blind program open or if they were closing them we also did an analysis of opportunities and possibilities around this day for locating the drawing program so to follow up with the January board convened and February to figure out what the next thing what do we want to be in Phase two and the society that we have the purpose of Phase two which focused on continuing investigating on how we can improve or modify the current born program delicious date folders stakeholder feedback pacific a parent of students program and then thirdly with you a workforce analysis to specific steps that we can take is fat well first of all to get feedback for me this afternoon as to next at then to do phone interviews we've already put together a proposed list of questions for you review on what we can be asking the parents then he would do a workforce analysis program a more effective cost-efficient and then provide a report [Music] there's a lot more information in the sheet that or dots effective summarizes what you want to do for the base - once we get your feedback as to what needs to be we will do the work collecting the additional information and providing cool in the main questions and comments I have a question Roger since there have been people that have been offered to go through the residential program who have decided not to send their children will those parents be surveyed as well that the agency know who they are we could probably get a list if it is part of the IEP goals or if that comes into play and the parent says absolutely not and that would be [Music] to contact but what if there was worth abandoning it but 14 cars that never made it to the AP I'm not sure that's a good question shouldn't anything that's discussed and still not done be represented the private notice if it's a server it should be just remember the PW ends and we should be able to find all of them I would think additional questions comments dr.
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kaylis thank you madam president members of the board and members of cabinet again as we have continued in our policy monitoring we present for the second read this item and mr. Jim Dean will introduce it madam president members the governing board dr. Kellis and members of cabinet and we present to you policy sections ten point three five through ten point six eight for second read there are no changes from the first read go ahead and move to approve revision to grab greenberg policy ten point five four as presented second reading all second motion made by christine Pritchard seconded by J Leonard please cast your votes motion carries extra moved to action discussion item six approval of community education piece structure and rates for the 2019 2020 school year dr. callous thank you madam president members of the board and members of cabinet this evening administration presents to the board proposed fees for participation and community education activities and mr.
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Sims did you hear that response this is Linda Bove hi mr. president you I'm wondering when we talk about stakeholders in receiving feedback from our different entities and our different stakeholders does that also include the board members how can we deliver feedback do you have a plan for that and as board members what are the roles and how do we approach this and giving feedback to ASTP and obtaining information what is your vision and that can you describe that lease develop a survey 40 members back together into okay that would be great that not specifically what I mean but thank you what I'm trying to say how can I say this will be the will we be the last group to vote on the decision regarding the feasibility study correct that will be the end process right and then I'm sorry I can't see you but I'm assuming that's that's where we are [Music] discussion put it on hold a very specific I see what you're saying and thank you I definitely would like to gather all information before we continue with the vote and I think I'm not sure if that's enough how sufficient is the information and how will I know that I have enough information to be able to vote on something I guess maybe do I need to make myself a little bit more clear do you want to fight throw in a thought here so visually and goal-oriented is what I'm hoping to see means what Linda's saying and at the same time one of the objections I've made is I don't I don't think anybody on this board and I make an assumption or anybody in the community wants to get rid of a residential program I think what we're trying to do is say is the one that is in exists now is it a good one is there something better we could be doing is there something we can do in northern Arizona what I see personally I mean what is it to make a residential program will bust and flexible there are taking care of a myriad of issues with that said before I make any kind of decision I want to hear from stakeholders I want to have something that is misses me that says I would like to have a work session while we do sit with stakeholders and service what other types of residential programs that aren't necessarily towards the death part here in line are out there that we could look at I'm looking for solutions in ideas not a justification of a program that is in Tucson and before I make any decision right I'm on board with that I want to know what all that is now that might take some time folks but I would rather I my conversations with the superintendent is I have a very short term plan a midterm plan and a long term plan that all fits into somebody tell me what that timeframe is I don't want to make a quick decision that says we're gonna do something right away because there's just too much at stake I've heard the school I see it but I'm looking at a robust program what else has worked surveys are great it's one piece of the puzzle I think we need a lot more information and feedback to make a long-term decision I'm right there with you Dean I think it's very important thank you it is important I am concerned about if we're given the deadline of May it might be too close and I'm not sure if you're it invested but I'm interested in actually going and seeing things in person firsthand and actually seeing is believing you know not static statistics on a piece of paper or something as abstract as a form I want to be in the depths of it and ask those questions in the moment I know physically for some of us it's not possible but I definitely would like to make it possible myself as a responsible for member a voting board member I think it's an integral part of our duties to be able to travel and I don't want to rush it like you said Dean I do have a schedule I do have a life and I can't just put everything to the side but to work through this process to give us more time to be able to see what is happening out there and we can't go as a collective group I understand that and it will be an additional work involved to maybe additional many ones a collective gathering of information and I think I'd like to bring forth my experiences because yours might not be different might be different than mine so it's important that we come together and share it as a community so thank you for letting me it's becoming I don't want to occupy too much of the conversation because I think what I feel in September I can have you correct me what happens in May is you're gonna come back with some more information but based on that my vision is that's when we start a work session to have that conversation about what this is going excellent thank you and in I'm sorry and based on what dr.
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do Dean will introduce this item madam president members the governing board dr. callous and members of cabinet this evening we bring to the board for recommendation the community education fee structure and rates for the 1920 school year a couple of things to point out to the governing board we are recommending for the first time in numerous years an increase in the rate for den Club which is before and after school care for our students the reason for that is we have not accounted for the increase in minimum wage requirements as part of Den Club requirements and so the increase would be able to afford the increases to the minimum wage additionally this evening we bring to the board as part of this action item the rates for our new growing Minds preschool which we're very excited to offer there was a lot of research done by our community Education Department with other preschool programs full-day half-day preschool programs in the area and I will tell you the rates that we are recommending are quite competitive compared to other places within the city and then finally this evening we bring to the board a recommendation for a rate for driver's education which will be handled through community education for our high school students we'd like to think one of our parents mrs.
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Sims said is those other folks that chose not to operate in your program I would like to have them at the table itself beyond this rivet that's okay I would just like to add just looking at the survey here again is sometimes I don't think we we get at what we may not want to hear but really need to know and so maybe talking to some of the parents that have students here or some of those parents that chose not to put students at the Tucson campus asking them if if the residential I see you know your asked me if the dormitory wasn't there but what would an ideal dormitory program look like if it could be anything what would it look like to you I think we need to sort of think outside of that I also having had a little bit of conversation with Dean I think one of the stakeholders we meet to also talk to this may be the students to see where where they see a benefit or not you know they may have just been put here and you know they don't or former dorm students right recent graduates this is including alumni I say you know I wouldn't say alumni thirty years ago necessarily but I would say alumni in the last you know three to five years and - this is Lynn do you piggyback that we I know that we've had some students who have chosen to leave the dorms and you go back to their home school if we could find and get information from them as well this is my kinetic quick so I would assume that's kind of a scary word to throw out there but like phase three are we gonna have like an exploratory group that looks at what options are out there I mean regardless of what the feedback that we get I'm assuming we're gonna want to make things better one way or the other so are we going to look at those other not necessarily schools for the Deaf and Blind but the whole myriad of options that might exist for alternate or more diverse residential programs I don't even know if I want to use the term residential program because it I think that would cap when we look at like best practices for how similar code your kids exist in other other modalities but beyond what we're doing to maybe get a idea of what what's already happening that we could steal from and put into place for us I would assume that's the next that the phase that we're going to include is to explore options we've already done some [Music] some contacts in the northern parts of Arizona to see the foolish spell boarding school the native and we found that they have essentially all closed but right now the city is building a gone facility that will open in a couple of years but they don't have dawn facilities so to really compare with other we found it difficult to do that the one thing we call it regular that toll program it's often in this fund destroyed what it means residential programs for students who are mentally ill or for students who want a juvenile detention system have very different funny living arrangement explain unity so if you notice the way I tried I'm not signing the national program dawn programs because it really used a dormitory that the whole focus is on the academic environment when parents make the decision or the determination that for that particular student the least restrictive environment is to be in a tool with like peers and they happen to live in northeast quadrant of Arizona well nothing like that is nearby the only way for them to access that kind of academic environment is to actually involve in ASD or ASD so it's very different than most other brands they oftentimes um I'm aware of a relatively new program that has just opened up as a transition program for students with autism here in Phoenix that includes a dormitory component that might be something to look at just to see how they are incorporating that because I know it's term limited I think they are only allowed to live on the campus for two years so it might be a model to look at and that is exactly how I'm hoping that this type of work session involves this goes kind of exactly this is much to hear we would need the enrollment of the current residential program or dormitory program to see if people are with like tears I mean if you have one in grade school then they're not like tier know it happens to be well attended to be like computers so I would like to be enrollment the ages and the distribution this is Linda yes and I did request that so dr.
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Prichard who brought forward the idea of us offering driver's education as she had experienced as others add as well I'm the need to go outside to other districts for driver's education and so we're very excited about bringing driver's education and that possibility for our high school students in the district so we bring to you the rate schedule for this year be happy to answer any questions I did have one question and just looked kind of walking for me the new rate for a MPA and p.m. for first child is 261 okay and but if you go down about five it says a.m. p.m. four days the new rate is 245 so it's just a difference of sixteen dollars member sourcing people yes part of that is to account for the number of staff that we bring in whether a student is there four days or five days work contracting staff for the entire week and so that is the reason that there's not a substantial or a 20% difference in that is that the the staff is still contracted to be there for five days during that week so while there is a a discount of sixteen dollars obviously for four days rather than the five days at 261 the biggest reason for that is so that we can still account for the staff in that in that aspect okay cuz it just seemed like it would probably be maybe just a little bit less and I'm just trying to calculate like as far as the number of days cuz there's four days instead of five sure I'll have to work with that no worries whatsoever I might also add to the board one thing I failed to mention as it relates to the growing minds preschool rate community had opened the growing minds registration two days ago and the two days we have 47 children who have been registered for growing minds preschool and our goal is to get to 200 so we're very excited that in in two days that we're well on the path to get there since you mentioned the growing minds just so I understand it correctly then for its it's just looking at the first line five days five or 7:53 you had a child it's that much more or no I'm sorry additional children 655 but furred die start employee family rates so no matter how many children they have that age group it's just 568 a month I believe that that's per child mister family rate yes that that would be per child 568 dollars per child for five days a full-day preschool it is a very good deal you're correct yes you like would you like to work for Dicer Madam President if I could just add a note on that but yes it was intentional that we value our employees and we want to acknowledge that we have a not only an amazing preschool program but we have amazing staff and teachers and everybody every employee in the district and we would hope that they would appreciate that this is a benefit to thank them for their service to Dicer they don't get a lot of benefits but this is perhaps one way that we can extend that to them that's very that's very nice Bo and I could be the only person reading it this way I don't know if there's um you might want to consider possibly reverting it I was it sounds like the way your until you're intending it is it's DoD USD employee family like where the Dysart family rate as opposed to the family rate like all of your family can come for this amount rather than if you have two kids you basically cuz your Dysart you can get it at this rate like for insurance you have the family rate versus the individual rate right but I could just be reading it that way but Richard your words are certainly taken to heart because as I look at that I could see where that could be as well we will make that small change on that header on that piece I got a lot of excited people come yeah exactly one other thing the last thing I might mention about growing minds preschool is that all of the rates for growing minds preschool are also a great deal for all parents so it we believe that we've created a very competitive price structure and we believe that we will be providing a superior preschool experience for students within our school district as far as those rates go is that something that's evaluated yearly all right really as far or is this a certain price for a couple years madam president member tant we certainly would evaluate on a yearly basis to assure that we're covering costs and that our prices will continue to remain competitive we want to our goal is to provide the best preschool experience within this within our school district as you can see we're offering half-day we're offering partial day programs we're all these these fees also include food and so you know parents don't have to send their students with with any food whatsoever it's all taken care of to the preschool program so while we certainly will evaluate them on a yearly basis we want to assure that we're providing a very very good product at a very good price yeah so the ESS role model student preschool rate will they still be in the individual school sites or will they be at the growing minds preschool president Prichard they will be for the upcoming school year they'll continue to be in the school sites and we envision that to continue moving forward however we would like to just have one face for our preschool and then you know several different facets within that one face and so you know we want to make sure that we're offering multiple products to our community to meet all of all of the needs in the preschool arena and so they will continue to meet in their school sites our goal is to eventually continue to satellite outgrowing minds preschool as well to each school campus as the need arises and so we we see that these programs may become one okay and then the only other question I had regarding the driver's education rate is that are you only at the point right now we just you're developing the structure the fee structure and rates or have you developed a program where if I had some questions about the structure of the program they're not yet president Prichard we are bringing the rates to you this evening we are in the final stages of developing those aspects and we certainly would be happy to be able to answer questions probably within a month okay thank you for at least considering it looking into it I think it's gonna be great for our our students and hopefully bring in some money to Dysart rather than people going elsewhere and giving their money to Deer Valley or wherever so thank you for considering that option for our Dysart community you bet we're very excited about it any other questions from the board I'll entertain a motion all motion up here the community education fees structure and rates for the 2019 2020 school year second motion made by J Leonard seconded by Tracy sourcing Bell please cast your votes motion carries next action and discussion seven recommendation to approve the 2019 2020 governing board meeting scheduled and the 2018 2020 policy monitoring cycle dr.
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Sims it is in the report I did ask that I didn't have a chance to read it she just submitted today but I think I definitely we should share that an itemized list of students enrolled in the dorms pretty clear superintendent ripen yes yes so my question is it seems the next step after this I can't report through the work study sessions and you may want to consider setting up a date so that we can actually do it I would say yes for that and at the same time I want to be aware of the stakeholders that we need to engage this might be an opportunity to utilize an existing every Saturdays are fine but I think sometimes it's a challenge so we probably need to do this out it's a non-answer I know but I'm trying to survey the monkey SurveyMonkey it up on a calendar I envision any more questions I had a 3.5 thank you we move on to 3.06 statewide early learning program proposal is that you superintendent yeah this is a adjustably we a three page synopsis Greek language doesn't really fully he's left the thought for discussion conversation some of the agony agony that's gone into their going on all the first five years of life it's critical triumphant success and after after we have currently as you know early childhood family education program we also have three preschool I didn't really fully understand that myself months ago the two and three schools that I knew about have one here in the wine also I have a contract with foundational for blind that's the t4p school program there and they serve these metropolitan area so when we look at the zero and those of you who are in the business of early learning intervention no better than I know some of the challenges that occur in that transition between the two and a half and if you look at the data on the second page you can see very clearly that we have more than 400 families being served by our teachers statewide [Music] and I included those not many but some so for me that's a very clear opportunity to provide that support in that so lift that you know thinking about thinking about the challenges thinking about the additional funding that we described we got one point some of the teachers here have sad we hire new teachers we provided training records Bob has worked very hard to integrate the existing teachers to provide them with the mentoring and support she's also worked very hard to together a program evaluation plan which support from others so our partnership to serve those bad our teachers in the regular school classroom to support that student I think there's a lot of different ways so I'm proposing I'm not asking for a boat that just wanted to let you know that you are seriously considering combining under one statewide program director [Applause] this is Lynn I have one question can I decide to a clarifying question really quickly of Annette when you're saying consolidating under one director does that mean we're focusing on zero to five entirely without dropping I said losing any children through the cracks in that transitional phase from early childhood to preschool so there's that continuum without any gaps is that what you're saying yes right thank you my question was will there be any funding issues with our one thing that some of us don't understand and myself too I'm still learning is that the funding mechanism for Yero that five the dill degree we just use general funds we have a commitment to serve a student 46 million dollars of general funds to support program we got additional funding at one point six of total agency commitment is four million dollars for the deal for food now when they transfer into preschool they become vouchers so in actuality if we further develop partnerships for school districts then we could get vouchers revenue support our work the potential is there thank you superintendent this is David board member my grow a couple questions one I mean I think it's a good idea that we're at least user-facing now looking at the challenge of zero to five as opposed to looking at from the the funding basis because you'd mentioned the funding basis from zero to three is different from three to five and that's probably explains the drop the large drop-off is that three there these tubes become a responsibility of local school districts and they they may be placed within their local school districts and then we're not seeing them and receive not saying them etcetera my question is would we continue to operate the same preschools both the Tucson and here and also fund the the FBC preschool or would we be creating something different in terms of the actual underlying schools when we do this we have currently PTSD ASB ASB and ppsv again is thinking about the partnerships with school districts what happens here in Phoenix most often is that one school district may have a cluster of students of three or four yields or that and then a couple of years later they all disappear so and then they then I have another cluster and a school district so I'm thinking if we could have a director with the leadership expertise and the knowledge we could develop partnerships with school districts to do and the best way I can describe it there's mobile in school kind of concept because one challenge a Phoenix Day School for the Deaf it had three I think up satellite locations but the student population change we didn't have the support necessary to maintain those programs were down to one satellite the debilitate Creek Way and the South is part of the feeds metropolitan so if we have someone who can focus on that and create position apasa I'm not sure that is semi mobile that can use and location to location depending on where the fluxes show up maybe providing any more school support and with that before the Kleins visually impaired as well because we the the preschools that we operate are only for the Deaf and we don't operate in a decree schools for the blind was closed at some point in time this is American I have a comment I will suggest that you call it birth through transition because you don't know when the transition that occurs for instance a hearing impaired child and they identified a two and a half and might not be ready to be mainstreamed if that's what the parents wanted I I'm not sure five makes sense that's compared to a transition to the next step whatever that is whatever that transitioning not if a child's identified it those are funding structures not educational structures of where the child is yeah the way the funding is they are so talking about maybe we need to figure that out kids who will be identified at 3 or 2 and a half and then the parents are very anxious because they're gonna lose services at 3 I'm not sure that's in the child's best picture can I ask a question I I'm gonna sort of piggyback on to what dr.
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callous thank you madam president members of the board and members of cabinet this evening administration presents to the board first of all the board meeting calendar the schedule for the following year and just as a note of some of the things that you may be observing there are some dates some months where there is one board meeting and there are some months with two board meetings as we have encountered this year when you have a fall break or a spring break it doesn't make a lot of sense to have a board meeting at the front end and the back end of a week-long break so we're just rather than adding that and taking it away we've just taken away it can be added if necessary next year also as we look at November November is the evening before Thanksgiving that is a release day and so there's not a board meeting scheduled when the district office will be closed if you look in December there's one board meeting given that the next one would follow in the middle of winter break and then during the summer there are some dates with just one we traditionally have found that summer board meetings are lean on agendas and I think we can complete the the business very efficiently having one board meeting in June and July it would be happy to answer any questions about that again we've have seen just since July that there are where we will ask the board for a study session those will likely continue to be requests throughout the year so while these are the formal board meetings there will likely be some additional study sessions that are called for dr.
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Sims is saying I'm open for example I'm aware of a child that's been identified at age 4 and at age 4 putting them into a preschool 3 to 5 program they're already so behind their peers that it's almost a detriment to try and get them you know to plop them in where where they are complaining just not going to succeed so how do we bridge that and be able to keep them in an environment where they're they have that exposure and have the ability to catch up without feeling like they are just you know chasing the group from from start start me a very big detail too complicated so there's a comment off to the side here that this sounds like another work session yes it does I do and I do believe that we should do that this is a new structure for it to be successful we need to be focused make sure that services are being by the equitable [Music] you know how critical those and I would just add to that that you know maybe we need to educate the legislators to the point of saying birth you know zero to three is an age but maybe we need to be looking at them and identifying them developmentally in accordance with their peers so if they're identified at poor but that developmentally language wise they're at two then they need services birth birth to three and the funding should follow them Marshall until as long as we use the funding as the way we develop our terminology will justify that way we should use terminology that based on the child state not on the money at five things first to transition whatever that transition is not based on five because that's when preschool so I used to guessing that we are the subject matter expert and we work with the family and the educator that determined when that happened and so I'm gonna have to interject here cuz it's starting to click against a clock and I think this is a work session issue that we need to dig deeper position lot of moving parts to it with that said I'm also running against a clock of some transportation issues with some folks but I think old I need to get some folks out of here by 7:00 so I want to accommodate everybody I can but I want to kind of start to do to dissident if we think any other items or any other comments on this item otherwise and then I think we're not to have some conversations about work sessions and when we pick this property for us as well okay now I'm off to item for point or Tina revolt teacher contract template superintendent rack assistant superintendent rise excuse me yes and the January meeting the rough draft was brought for some discussion and comment and if you have any more questions we have people we would like to issue contracts to but we want to make sure that we are doing it with the proper template which we have been given at this point it is a very simplified version that we worked with the AG's office to develop any questions on that quick quick question about that is is we've never really operated under one but now we're trying to develop a baseline before we correct I Anita and I actually went through HR and we found that contracts were issued in the early 80s I have people that have actually signed contracts and if you lay the basic template that was developed but it looks similar without some of the legislative things that changed so they have existed at ASDB neither one of us could determine the why of throwing away but I we are learning we are in a rebuilding stage for sure and as we go through the process that has to be more input and whatnot but at this point we have the AG's basic template at this is Lynn and my jaw has dropped our teachers have not had contracts prior I need acoustical tonight to explain the whole letter than ten things I won every year I am from public education I understand this but I am also an employee base TV and I'm burning can I ask what this is Mike is this because it is to be seen as an institution by law in school it bounced yes as far as we could figure it bounces back and forth but we have worked with the Attorney General when I came on in 2016 it was one of the plates that was handed to me from the assistant superintendent of the time and we've been working on that since then and it's if there's a lot of reasons we like to do it but that is correct according to dr.
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keller so with the july 2019 meeting that is going to be on July 24th I'm thinking of budget time and anything that needs to be approved so we would approve everything in June and be set for July or we may have to and a president a sourcing bill the my plan would be that they proposed budget be presented at the end of May at the second board meeting then that the final budget for approval be presented the first sport meeting in June okay so that would ensure that we are compliant with the July deadlines for for budgets of mental and as you said if we if needed we'll schedule a special meeting yes any other questions or comments I'll entertain a motion I moved the governing board approved the 2019 2020 governing board meeting schedule and the 2019 2020 policy monitoring cycle motion made by Tracy sourcing Bell seconded by den dawn dens bar please cast your votes motion carries next we'll move to action discussion 8 discussion and possible action regarding governing board agenda format dr.
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Rex in looking at some of our seasoned employees I was able to go back and verify that from around 7:00 1977 to the early 80s we did have contracts and like she said there was no rhyme or reason why we could determine why they went from contract to intent to return I can only assume maybe that was administration changes additional questions hearing none entertain a motion to approve second all right I'm sorry I moved you I moved to approve of agenda for 14 okay I have a motion do I have a second I second the motion a second all those in favor say aye aye all those post motion carries item 5.0 one information discussion items finance committee report good evening board president howard superintendent Reichman assistant superintendent Rex members of the board and the ASDB community our most recent Finance Committee meeting was held on February 27th with board members mantling and gordon and superintendent lightning in that meeting we discussed some informational items and we reviewed the financial reports for the months unto January 31 2019 and 2018 as you can see in the beginning of my report a few informational items have been identified and added the first being the $900,000 that we received as one of the beneficiaries of the state's Volkswagon settlement and of that amount a ASDB will receive $700,000 in fiscal year 2019 and the remaining $200,000 in fiscal year 2020 ASDB plans to use the Volkswagen settlement monies to purchase six new vehicles excuse me six new school buses in fiscal year 2019 and because ASDB is able to use the monies from the volkswagen settlement for school bus replacements in fiscal year 2019 we were requested and we were approved by the governor's office of strategic planning and budgeting an appropriation transfer to shift 369 thousand dollars of the 738 thousand dollars from the school bus replacement an item to our operating budget which we expect to purchase up to fifteen new general fleet vehicles for the regional cooperatives we will request another appropriation transfer in fiscal year 2020 and submit a decision package with our OSP B budget submission to have ongoing funding included in the baseline beginning in fiscal year 2020 one for the Refresh purchasing of the general fleet vehicles the second informational item relates to the 2020 baseline report the joint Legislative Budget Committee baseline was published in June 20:19 and it shows an estimated increase of approximately 790 $1,300 as identified on page one of my report and it includes our appropriated funds from fiscal year nineteen to fiscal year 20 it should be noted that the baseline provides only an estimate of the state's general fund balances and does not represent a budget proposal but it is an estimate of available resources after the statutory requirements the approved fiscal year 2020 appropriations report is expected to be published by the joint legislative budget committee in June and I expect to be able to provide any updates to our appropriations in the July board meeting in summary the fiscal year 2020 baseline includes an increase of approximately 1.3 million dollars from the schools for the Deaf and the blind fund which consists of about six hundred and ninety five thousand for a base adjustment due to higher than budgeted costs for our special vouchers as well as two hundred and forty five thousand for a base level increase of two percent for inflation the remaining three hundred and twenty two thousand is for an additional base level increase for the teacher pay raises and the amount of the additional base level increase may increase by an additional five percent in the spring of 2019 after additional formula data for the fiscal year 2019 becomes available also as we've been discussing in the meeting tonight you will recall in the fiscal year 2019 budget we were appropriated 2.1 million dollars from the telecommunication fund to fund the additional early 21 early intervention specialists of that amount 1.6 million dollars is to begin funding or will be ongoing to fund the intervention specialist salaries and the four hundred and seventy thousand dollars was just one-time funding and year 2019 and that was to purchase the fleet vehicles for each of those intervention specialists what the fiscal year 2020 baseline does it ships it from a telecommunication fund the 1.6 million dollars to the general fund and removes the one-time funding of the 470 thousand dollars to also briefly summarize the fiscal reports as discussed in the finance committee meeting there were five hundred and thirty nine point nine FTE full-time equivalents and about a hundred and eleven vacant positions those vacancies include about 37 teachers 15 instructional assistants three residential service assistants 18 educational interpreters about 14 bus drivers and 24 various other positions as of February 2019 we've had about 2,000 79 students in comparison to February 2018 we had 20 110 students it was suggested in the Finance Committee meeting that I provide student enrollment data and you can also see that on page six of the report that was submitted and what I tempted to do was sort it by disability and then also show you the by revenue source and when I mean revenue source identifying the number of students that we receive vouchers for and then also identifying the number of students that we receive um due the fee for services as well and just as a base of clarification based on some comments that were made this evening seventy five percent of our total program costs for expenditures are attributed to our students not the forty five percent also it's noted that fifteen percent of the expenditures relates to administration and the remaining twelve percent is for agency-wide services which would include telecommunication as well as facilities as shown on page seven as it relates to the collective revenues our revenues are approximately 1.8 million dollars lower compared to budget fiscal year 2018 and it's due to the decrease in voucher revenues which we thought was attributed to a 2.1 million dollar advance from the Department of Education that was received in September 2017 but we are currently performing some additional analysis to further determine that decrease from B FY 2019 to B FY 2018 as we believe it may relate to the decrease in the hearing-impaired as well as a multiple disability student so we are still conducting some analysis on that I mean it should be noted based on our year-end projections voucher revenues will be about three million dollars less than anticipated we budgeted 26 million dollars for voucher students but the way we are projecting it expected to come in anywhere between 23 to 24 million dollars also on page seven you'll see that our expenditures of about thirty 1.1 million dollars has been expended which is about fifty four point three percent of the budget and fifty eight point eight percent of the budget was expended last year expenditures have increased due to the amount of the other operating expenses of equipment and as a reminder again the five hundred thousand dollars that we expended for the emergency - repairs on a Tucson campus there have also been an increase due to the earlier payment of receiving the risk management in place as well as some increase in expenses for books and subscriptions from the title one grant we've also had some increases in expenses and some translation as well excuse me translation and sign language services and then also our equipment line as increased because of the one-time funding that we received in fiscal year 2019 which was a four hundred and seventy thousand dollars in the spirit of transparency we are expecting our expenditures to come in at an expected one million dollar budget to actual deficit and as I mentioned coupled the expenditures of the 1 million and the 3 million dollars for the revenues that are coming in lower we're projecting anywhere from a 1 million to 2 million dollar use of our available cash balance as a result as the executive director of business services I will continue to monitor our revenues and expenses and we'll take any additional fiscal steps as needed to rectify the situation last but not least our b FY 19 in conferences have been lower than last year and that's primarily due to the transition from the statewide eprocurement system which i've mentioned previously we transition from the pure AC system to the new state system a PP although the system went live in October of 2018 ASDB did not begin going live until February of this year and that was due to some challenges internally with trying to make sure all of our users had the full functionality to enter the requisitions and we did not really fully begin utilizing the system until then I have participated other CFO meetings through the state and it was not just an ASDB issue it was a statewide issue but as a result of the delay we did have to do manual purchase orders which have not been reflected in the reports that I have provided I will expect that the next report that I provide for the next meeting the encumbrances will be up to date and that concludes the March report based on the data as of January 31st and I'll open it up for any questions at this time thank you do we have any questions this was on page 9 of the report there is a report of expenditures by program fiscal year to date and I want to confirm with you that the under the regional cooperatives we've spent about eight point nine million dollars or twenty eight point eight percent of the total budget for the agency that correct that's correct and what are the classes of things that are purchased with that money is that is it equipment is it labor all inclusive of all of the expenses okay and we would expect that but into the fiscal year that 20% share will be consistent we think it's about 30 percent or so of the agency budget the way that's its training compared to prior years yes roughly at about 30 percent okay thank you any other questions thank you on items 7.01 introduction possible discussion of policies whoo beeping once again members of the board you have before you the red lines of policies jl & e you ve these policies were submitted to the board subcommittee no major concerns brought up they were also posted to the website for public comment no public comment was received and at this time I would like to make myself available for any questions any question none thank you for the update okay item 7.05 Ombudsman report good evening president Howard superintendent right-wing assistant superintendent Rex Boyd members than the rest of the community so the Ombudsman position the office aka me has been around for almost six months now and I will have a important for you at the next meeting that we have so that you can actually get some data the data is pretty small still as of beginning in October of last year we I am had 15 inquiries and those are from all of our different constituent groups except for students so I've heard from folks who are parents community members and mainly staff for the most part those that have been resolved through mediation and many of those inquiries or questions about how to proceed and just as a reminder and for those of you sentences in your position it is intended to be a third track so that folks have an option to grievance or complaints they can come to me and I can assist either the questions or in resolving whatever their issue is so though that's the data so far and hopefully we'll have more to report one of the things that came up during the last meeting was some questions about how we could make the office a little more visible so I have been working on that with the challenge and staff at ASDB area and we are developing a brochure that will then work on a dissemination process with the superintendent rushman and her staff and we are developing forms that will be accessible on the website they'll be a larger presence on the ants to the website with a form that can be submitted directly to me we've established and a Ombudsman address that will come directly to me again everything is confidential and we are also going to be adding a icon to the portal that is that station that are the computers that are stationed at several different locations around STV so that staff can access that and easily submit a form if they have an employer and then finally we're developing a survey so that we can that we sent out automatically two weeks after hopefully the resolution with me or the individual who's expressed the concern is done working with the Ombudsman office and that survey will ask questions about how they decided to proceed hopefully we'll have and I'll be presenting that to you at the next board meeting for your review but it will be hopefully a way to determine the efficacy of with each tenant the update any questions great thank you very much your shame I'm gonna go to item 8.01 now and I had not forgot about item 1.04 at this point I know there might be some folks that are doing this to speak based on that I think there might be a conversation to had about future gen items through the board and I am entertaining a conversation to have about that particular issue what was that dr.
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