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keller so with the july 2019 meeting that is going to be on July 24th I'm thinking of budget time and anything that needs to be approved so we would approve everything in June and be set for July or we may have to and a president a sourcing bill the my plan would be that they proposed budget be presented at the end of May at the second board meeting then that the final budget for approval be presented the first sport meeting in June okay so that would ensure that we are compliant with the July deadlines for for budgets of mental and as you said if we if needed we'll schedule a special meeting yes any other questions or comments I'll entertain a motion I moved the governing board approved the 2019 2020 governing board meeting schedule and the 2019 2020 policy monitoring cycle motion made by Tracy sourcing Bell seconded by den dawn dens bar please cast your votes motion carries next we'll move to action discussion 8 discussion and possible action regarding governing board agenda format dr.

kaylis no just considering dr. Califf that the student is a high school student and yes if the meetings do run long and they have to be school that's 705 710 I think it's a great idea to do so so they need their sleep and do their homework too I just have a question do they bring anything from governing more meanings back to their groups or is it just strictly to be here to report madam president member tant leadership structure if you're not aware has taken on a different function while each high school still maintains a student council the district has developed the student leadership the district student leadership council and this is a representative of the district student leadership council so the district student leadership council encompasses five members from every high school I believe there's three from sundown two or three from sundown so the representative yes reports back to the district student leadership council I would say that probably not to the individual schools because the student is will rotate through but typically only represents one school so you mean did they go back to there at least one school and report back they would go back to the district leadership student council but not from there information that is provided to the district Leadership Council would then go back to the school sites obviously there are layers of communication and the quality of the message is the subject but that is the communication flow no just my question with that was just whether or not if they were here strictly to just report on that or if they like I know that sometimes we've had stuff in the past there just are also learning about like government and leadership and if they take any of that information back that was just what so my question was I think it's our hope that they do yeah so I just didn't know like then we just if we are asking them to stay until it's like if it is a long meeting and they need to go they can just go because they'd be free to at that point because they've already reported or if it's if it would be something they're just coming to rapport and then they leave every time Madam President mr.

Rex in looking at some of our seasoned employees I was able to go back and verify that from around 7:00 1977 to the early 80s we did have contracts and like she said there was no rhyme or reason why we could determine why they went from contract to intent to return I can only assume maybe that was administration changes additional questions hearing none entertain a motion to approve second all right I'm sorry I moved you I moved to approve of agenda for 14 okay I have a motion do I have a second I second the motion a second all those in favor say aye aye all those post motion carries item 5.0 one information discussion items finance committee report good evening board president howard superintendent Reichman assistant superintendent Rex members of the board and the ASDB community our most recent Finance Committee meeting was held on February 27th with board members mantling and gordon and superintendent lightning in that meeting we discussed some informational items and we reviewed the financial reports for the months unto January 31 2019 and 2018 as you can see in the beginning of my report a few informational items have been identified and added the first being the $900,000 that we received as one of the beneficiaries of the state's Volkswagon settlement and of that amount a ASDB will receive $700,000 in fiscal year 2019 and the remaining $200,000 in fiscal year 2020 ASDB plans to use the Volkswagen settlement monies to purchase six new vehicles excuse me six new school buses in fiscal year 2019 and because ASDB is able to use the monies from the volkswagen settlement for school bus replacements in fiscal year 2019 we were requested and we were approved by the governor's office of strategic planning and budgeting an appropriation transfer to shift 369 thousand dollars of the 738 thousand dollars from the school bus replacement an item to our operating budget which we expect to purchase up to fifteen new general fleet vehicles for the regional cooperatives we will request another appropriation transfer in fiscal year 2020 and submit a decision package with our OSP B budget submission to have ongoing funding included in the baseline beginning in fiscal year 2020 one for the Refresh purchasing of the general fleet vehicles the second informational item relates to the 2020 baseline report the joint Legislative Budget Committee baseline was published in June 20:19 and it shows an estimated increase of approximately 790 $1,300 as identified on page one of my report and it includes our appropriated funds from fiscal year nineteen to fiscal year 20 it should be noted that the baseline provides only an estimate of the state's general fund balances and does not represent a budget proposal but it is an estimate of available resources after the statutory requirements the approved fiscal year 2020 appropriations report is expected to be published by the joint legislative budget committee in June and I expect to be able to provide any updates to our appropriations in the July board meeting in summary the fiscal year 2020 baseline includes an increase of approximately 1.3 million dollars from the schools for the Deaf and the blind fund which consists of about six hundred and ninety five thousand for a base adjustment due to higher than budgeted costs for our special vouchers as well as two hundred and forty five thousand for a base level increase of two percent for inflation the remaining three hundred and twenty two thousand is for an additional base level increase for the teacher pay raises and the amount of the additional base level increase may increase by an additional five percent in the spring of 2019 after additional formula data for the fiscal year 2019 becomes available also as we've been discussing in the meeting tonight you will recall in the fiscal year 2019 budget we were appropriated 2.1 million dollars from the telecommunication fund to fund the additional early 21 early intervention specialists of that amount 1.6 million dollars is to begin funding or will be ongoing to fund the intervention specialist salaries and the four hundred and seventy thousand dollars was just one-time funding and year 2019 and that was to purchase the fleet vehicles for each of those intervention specialists what the fiscal year 2020 baseline does it ships it from a telecommunication fund the 1.6 million dollars to the general fund and removes the one-time funding of the 470 thousand dollars to also briefly summarize the fiscal reports as discussed in the finance committee meeting there were five hundred and thirty nine point nine FTE full-time equivalents and about a hundred and eleven vacant positions those vacancies include about 37 teachers 15 instructional assistants three residential service assistants 18 educational interpreters about 14 bus drivers and 24 various other positions as of February 2019 we've had about 2,000 79 students in comparison to February 2018 we had 20 110 students it was suggested in the Finance Committee meeting that I provide student enrollment data and you can also see that on page six of the report that was submitted and what I tempted to do was sort it by disability and then also show you the by revenue source and when I mean revenue source identifying the number of students that we receive vouchers for and then also identifying the number of students that we receive um due the fee for services as well and just as a base of clarification based on some comments that were made this evening seventy five percent of our total program costs for expenditures are attributed to our students not the forty five percent also it's noted that fifteen percent of the expenditures relates to administration and the remaining twelve percent is for agency-wide services which would include telecommunication as well as facilities as shown on page seven as it relates to the collective revenues our revenues are approximately 1.8 million dollars lower compared to budget fiscal year 2018 and it's due to the decrease in voucher revenues which we thought was attributed to a 2.1 million dollar advance from the Department of Education that was received in September 2017 but we are currently performing some additional analysis to further determine that decrease from B FY 2019 to B FY 2018 as we believe it may relate to the decrease in the hearing-impaired as well as a multiple disability student so we are still conducting some analysis on that I mean it should be noted based on our year-end projections voucher revenues will be about three million dollars less than anticipated we budgeted 26 million dollars for voucher students but the way we are projecting it expected to come in anywhere between 23 to 24 million dollars also on page seven you'll see that our expenditures of about thirty 1.1 million dollars has been expended which is about fifty four point three percent of the budget and fifty eight point eight percent of the budget was expended last year expenditures have increased due to the amount of the other operating expenses of equipment and as a reminder again the five hundred thousand dollars that we expended for the emergency - repairs on a Tucson campus there have also been an increase due to the earlier payment of receiving the risk management in place as well as some increase in expenses for books and subscriptions from the title one grant we've also had some increases in expenses and some translation as well excuse me translation and sign language services and then also our equipment line as increased because of the one-time funding that we received in fiscal year 2019 which was a four hundred and seventy thousand dollars in the spirit of transparency we are expecting our expenditures to come in at an expected one million dollar budget to actual deficit and as I mentioned coupled the expenditures of the 1 million and the 3 million dollars for the revenues that are coming in lower we're projecting anywhere from a 1 million to 2 million dollar use of our available cash balance as a result as the executive director of business services I will continue to monitor our revenues and expenses and we'll take any additional fiscal steps as needed to rectify the situation last but not least our b FY 19 in conferences have been lower than last year and that's primarily due to the transition from the statewide eprocurement system which i've mentioned previously we transition from the pure AC system to the new state system a PP although the system went live in October of 2018 ASDB did not begin going live until February of this year and that was due to some challenges internally with trying to make sure all of our users had the full functionality to enter the requisitions and we did not really fully begin utilizing the system until then I have participated other CFO meetings through the state and it was not just an ASDB issue it was a statewide issue but as a result of the delay we did have to do manual purchase orders which have not been reflected in the reports that I have provided I will expect that the next report that I provide for the next meeting the encumbrances will be up to date and that concludes the March report based on the data as of January 31st and I'll open it up for any questions at this time thank you do we have any questions this was on page 9 of the report there is a report of expenditures by program fiscal year to date and I want to confirm with you that the under the regional cooperatives we've spent about eight point nine million dollars or twenty eight point eight percent of the total budget for the agency that correct that's correct and what are the classes of things that are purchased with that money is that is it equipment is it labor all inclusive of all of the expenses okay and we would expect that but into the fiscal year that 20% share will be consistent we think it's about 30 percent or so of the agency budget the way that's its training compared to prior years yes roughly at about 30 percent okay thank you any other questions thank you on items 7.01 introduction possible discussion of policies whoo beeping once again members of the board you have before you the red lines of policies jl & e you ve these policies were submitted to the board subcommittee no major concerns brought up they were also posted to the website for public comment no public comment was received and at this time I would like to make myself available for any questions any question none thank you for the update okay item 7.05 Ombudsman report good evening president Howard superintendent right-wing assistant superintendent Rex Boyd members than the rest of the community so the Ombudsman position the office aka me has been around for almost six months now and I will have a important for you at the next meeting that we have so that you can actually get some data the data is pretty small still as of beginning in October of last year we I am had 15 inquiries and those are from all of our different constituent groups except for students so I've heard from folks who are parents community members and mainly staff for the most part those that have been resolved through mediation and many of those inquiries or questions about how to proceed and just as a reminder and for those of you sentences in your position it is intended to be a third track so that folks have an option to grievance or complaints they can come to me and I can assist either the questions or in resolving whatever their issue is so though that's the data so far and hopefully we'll have more to report one of the things that came up during the last meeting was some questions about how we could make the office a little more visible so I have been working on that with the challenge and staff at ASDB area and we are developing a brochure that will then work on a dissemination process with the superintendent rushman and her staff and we are developing forms that will be accessible on the website they'll be a larger presence on the ants to the website with a form that can be submitted directly to me we've established and a Ombudsman address that will come directly to me again everything is confidential and we are also going to be adding a icon to the portal that is that station that are the computers that are stationed at several different locations around STV so that staff can access that and easily submit a form if they have an employer and then finally we're developing a survey so that we can that we sent out automatically two weeks after hopefully the resolution with me or the individual who's expressed the concern is done working with the Ombudsman office and that survey will ask questions about how they decided to proceed hopefully we'll have and I'll be presenting that to you at the next board meeting for your review but it will be hopefully a way to determine the efficacy of with each tenant the update any questions great thank you very much your shame I'm gonna go to item 8.01 now and I had not forgot about item 1.04 at this point I know there might be some folks that are doing this to speak based on that I think there might be a conversation to had about future gen items through the board and I am entertaining a conversation to have about that particular issue what was that dr.

Sims you're also talking about in relation to the co-op's all the above yeah okay we will definitely have that item on any other agenda items that we would like to have both by the way and that superintendent recommend I think we need to also have a conversation about that meeting is scheduled for Tucson I highly recommend and we gotta figure this out is potentially have a care in Phoenix I don't know if that's a formal motion as looking like yeah requires emoji so based on that well I don't believe is an action item I'm sorry this is Shelley so what's the reasoning for having the meeting here in Phoenix well my impression is that I have a lot of people from northern Arizona that are very interested in this issue and rather than have them drive all the way from Tucson let's put it in the middle again and have it in Phoenix we can flip board meetings to the Tucson Union okay this is Shelley I was hoping to meet with students who are living in the dorms and so that we could talk with them during that board meeting or previous to the board meeting to Phil to figure out what they are feeling if we're discussing possible closure of the dorms okay so let me rephrase that because we're not talking possible to school closure at the dorm I think I said at the very beginning room as well right just a point of clarification I think that Shelley was saying the dorms closed in June for summer I am mistaken interpretation like IQ favors my question to the interpretation school will be ending in June they'll be on summer break so I want to make sure that we could talk to them prior to that how do we okay I need help with this because I totally get that like I'm struggling with the issue there's a paramount problem that you're facing specific to the the relationships with flagstaff with that conversation I need to get stakeholders in a room to start to solve this problem because it's just not gonna get any better and I also hear yourself saying Shelly as we need to meet with the students before they go on summer break so I didn't mean to come across that hard - I agree I'm not sure how to do this sure be brief all right we would be the only family coming from to Sarah from Flagstaff so please hold your meeting in Tucson because there's lots of Tucson families that aren't here today because they're trying to get up here for my 10 and i-10 said bloody nightmare and so Tucson would be fine because the people who can't speak here tonight would be speaking in Tucson I appreciate that very much that solves my our dilemma also this is Shelly now I'm sorry I'm think what we're talking about now is heaven the may or me in Tucson keep it the way it is or Accession really following in Tucson so I'd like to add to the agenda to involve the students to have them come and speak with us I hear you and I think are we talking in another work session or during the regular board meeting we'll be having a work session in Tucson yes but I think the thought process is we have a regular board meeting followed by work session to talk about the equity issue before because we've done that before I met with some of the students before last summer and that I mean that were they were there for a camp and that worked out well we did it I think an hour and a half before is that yeah I think Charlie met me that meeting this is Linda I just want to emphasize you know at the last meeting I felt I didn't really like the idea of having a work session after the board meeting I'm not a huge fan of that I just to be honest it feels very rushed we have the meeting and then we have our work session and then we all leave and I think something more like a retreat a full day half a day I think we need to make time for something like that we really do a meeting after a board meeting it just feels like another board meeting where we go round and round in discussions I'd like to have an agenda created I would like to ask that we have time set aside for retreat whatever we want to call it a work session or a retreat not just two hours after a board meeting this um this is UK I was just going to throw out there as a possibility if we could meet with students prior to the board meeting and maybe have a a topic specific discussion or some of the stakeholders in a time-limited forum after the board meeting so that we hit both stakeholder groups and have specific topics for each of those and then I would agree I think we need to look at a half-day hold a session retreat type of thing to get at some of the other media issues at a later date so maybe we can capture both and maybe if I'm hearing the right cks feed that we potentially do the board meeting followed by an information session if you will and then a full-blown work session to kind of come up with some solutions and ideas based on what you're saying and retreat I take a lot of time but I think it's important enough that we start to air this out so and know you're okay with doing something before were the students I'm really embarrassed right right the gradual Saturday retreat and people's schedules were so complex at one time we couldn't put a quorum and the other time we can only get five people so it's not because people don't want to do it it's if people have complex live and getting a time where everybody can get together is difficult people have already set the time aside for the board meetings so it kind of works as a natural progression to just go into it it's a long day rushed and it's not ideal but everybody gets together more regularly with the work-study than they have with the retreat to the press glenda okay okay yes I do I can see your point so that would mean that a work session I'd like to have specific agenda items laid out and that's what we stick to I don't want it to just be Oh did because then we digress and so I do value your time I want you to value my time and so I would expect that all the board members would make a retreat a priority I mean that's one of the reasons we're on this board so if you know why are you here in the first place if not to make time outside of the board means it's long okay point point taken let's make an attempt at it thank you we're gonna have to do as well are we clear on the agenda items for next week are there any others that we want to bring to the next or future work session for four I think we definitely need to prepare for that too any other items now I don't know if I need to come back to item 1.0 for call to the public or not if so I I don't know your name so I've got 13 slips so if you want to con it come up and tell us who you are and you've got three minutes Tina okay come on up Tina that was our yes sir this microwave number on the line about six minutes we're almost there we're almost done actually it's perfect timing but you know before you speak I'm just gonna make sure that everyone everybody understands that the names on these sheets are entered into public records so there will be a documentation of it you never gave you three minutes please proceed I would like to just start thinking start by linking the members of the board for their service and I also appreciate you taking the time to hear the very important issues that come with the Equality and the spending and I appreciate you taking the time to be willing to put that on the agenda to be looked at in a bipartisan way that everybody will be able to see what is truly clearly going on here and I want to thank you for your time and thank you for allowing me to speak perfect thank you very much there are no other speakers I'm gonna move to item number nine I move we adjourn this meeting I have a motion to have a second I second a second doesn't favor say aye hey all those opposed Oh during your stack come on up and state your name I'm going to give you three minutes to speak good call just make sure you state your name and how many are there you got a couple of you up here come on up hello my name is Amanda Steele Thank You ASDB school board members for allowing me to speak tonight tonight I want to direct my comments to the lack of availability for children serviced and regional cooperatives to assist technology devices to utilize an instruction instruction of their vision impairment services as proven in the materials provided by Danny to the school board as a result of their open records requests to indicate that there is a clear discrepancy statewide and what is available for visually impaired children literally excuse me living in regional areas versus metro areas these discrepancies make decisions for families that receive ASDB services without them knowing it in the case of Sawyer's family they have a child entering middle school far less prepared than his peers living in Tucson all due to his geographic location for five years Sawyer received Braille education services with nothing more than a Perkins Brailler because those working in the education services excuse me in the north central region of regional cooperative were untrained themselves in modern devices that help visually impaired students ASDB staff didn't know what to recommend they weren't exposed to what would be helpful they were never offered in services or annual training to show those interacting with children and what was available visual impairment has been substantially benefited overall because of changes in technology and given the blind a new access to their world without those in charge of instruction being exposed to new and developing technology they wouldn't know what would be helpful to the students they work with daily and materials provided to you earlier this week you can see that in regional cooperatives there is a clear strategy for selection magnification for instruction versus simply teaching children how to read Braille with technology in the southwest regional cooperative for example students have far greater access to technology devices like the Braille apex or in Braille note touch while in the north central cooperative students are lucky to get a Vizio book magnifier a device that has been discontinued and no longer being supported but literally being purchased annually by the this organization this availability chooses an educational path for families that the varies based on organization this availab I'm sorry this is that that is a discriminator this is just taury and it needs to stop as a state-funded entity ASDB has an obligation to service with equity and fairness which neither has been shown in this case of assistive technology tonight I am specifically requesting that this Board of Directors ask ASDB administration to investigate this lack of equity specific to the availability of technology for visually impaired students living in regional cooperatives students should have shouldn't have to move from families to get access to something that children living in at metro areas have this practice of separating families who live in rural parts of the state to satisfy technology needs is absolutely ridiculous and as an AZ a Z taxpayer I've taken notice and I'm outraged please train your staff provide tools for children to use education equitably and seek innovation live your mission statement it is about time thank you thank you second speaker I'm sorry thank you so much for allowing us to to speak can you please take your name up sorry my name is Suzie try so this evening I wanted to speak to the issues of relocating students in rural parts of Arizona to receive services that children in metro areas get it's disturbing to me and it hurts my heart is I'm also a mom of a child with a disability this week ASD be admitted in the green families IEP meeting that they cannot deliver the services but Sawyer's peers in Tucson get and recommended day school placement suggesting that this family should be split up and that Stribling should live separate from each other that is a parent it just it just hurts my heart and I lost my specs right it just shouldn't be split up and and asking if a parent to to end their career and to move because SP APA can't simply provide keyboarding instruction and flag stuff is just saddening keyboarding instruction is a necessary skill for all students but most especially visually impaired deaf students it's a still if the states pull the duct and the blind students doesn't provide this who does the real answer is that ASDB does provide the service just in Tucson and Phoenix and it doesn't offer it to the 74% of its student body population living in cooperatives and 49 of its revenue source or maybe it's just a service that is VA is refusing to provide to this family which I really hope it's not it's shameful and it's just sad mean that this you know I I just hope that the the school board would really look at this because let some other words but I'll change it for the second just because basically you know the needs of this families aren't so great to warrant the suggestion you know the hardship placed on the school districts that have to live with this recommended recommendation should be noted a school district has a federal obligation to provide services to provide services and the suggestion comes at the cost for a family that creates liability and most of rural Arizona and the school district in most of rural Arizona school districts that are contracting with a std for services are running on funding that is dwindling a SCB not being able to provide equitable services and suggesting relocating for a family exposes districts to lawsuit nasb APA is not a good stewart to these two those who serve they serve whether that is students to school districts I'm not to ask you to wrap up things so basically what I'm trying to say to you is that when I look at your funds I'm seeing 700 and what $71 per per student per year for a child to receive these services and I'm looking at how much these other schools are making per student there's a very big difference and I don't understand where that's coming from I'm really confused on that and I really just asking I'm here and asking that you look at that and and reconsider when that money's going thank you thank you there are no more speakers the parts been turned in I saw the motion on the table for adjournment for the second all those in favor say aye I was opposed guys have it thank you everybody

Callas thank you madam president members of the board and members of cabinet this evening the superintendent is presenting to the board a proposal that we move the superintendent governing board updates to the front end of the meeting I know that this there's some history here and there's a reason why it landed where it is but the reason for my request is I know that while as efficient as these meetings are sometimes they can go longer in as we have a student update I would like to accommodate students to be able to make their report and not have to sit through the entire board meeting which can go as long as two hours but for that reason only is why I would ask that we move the updates earlier on in the agenda potentially after the call to the public any questions or comments sir dr.

Stanner I would leave that up to the discretion of the student based on what they can do if it would be yes would be ideal if the business of the board was integrated into the district student leadership councils communication system but there may be obviously times when the student needs to leave that's a good idea as well I think though to just just as a point to mention I know that their ASB a conferences I've been at that just reminding the board that the governing board update is really just supposed to be a brief update of any current event type things so even though it's great relating our students out to be efficient as well with art as far as our time and getting out at a decent hour to so I think moving it up for the students is great but then just I think to as long as we just keep it to current event matters we should be good either way any other questions or thoughts on that okay then I will move the board approve the moving the student superintendent governing board updates after the call to the public portion of the governing board meetings I'll second motion made by Christine Pritchard second and by J Leonard please cast your votes motion carries this next we moved to superintendent governing board updates I don't believe our student is with us tonight then it's a good thing we good girl all right next is superintendent update dr.

Sims yeah I might if you may consider much better group in HD about the equity issue let that mean and the administration and and what that means for various stakeholders which are in the word around what we need to define it and talk about what we need at the whole for the blender they I guess what I'm hearing just to clarify based on work session immediately following the may board meeting to have the dialogue about the and discontent equity issue correct yes please super ten right when are we okay with that what [Music] I didn't say in equity and equity it's a word being thrown around and justifying different policy or fashion and policies we as a group should probably talk about but we all have it the concept for that and how we're applying it across the agency and house take whole issues receive it as well and dr.

kaylis no just considering dr. Califf that the student is a high school student and yes if the meetings do run long and they have to be school that's 705 710 I think it's a great idea to do so so they need their sleep and do their homework too I just have a question do they bring anything from governing more meanings back to their groups or is it just strictly to be here to report madam president member tant leadership structure if you're not aware has taken on a different function while each high school still maintains a student council the district has developed the student leadership the district student leadership council and this is a representative of the district student leadership council so the district student leadership council encompasses five members from every high school I believe there's three from sundown two or three from sundown so the representative yes reports back to the district student leadership council I would say that probably not to the individual schools because the student is will rotate through but typically only represents one school so you mean did they go back to there at least one school and report back they would go back to the district leadership student council but not from there information that is provided to the district Leadership Council would then go back to the school sites obviously there are layers of communication and the quality of the message is the subject but that is the communication flow no just my question with that was just whether or not if they were here strictly to just report on that or if they like I know that sometimes we've had stuff in the past there just are also learning about like government and leadership and if they take any of that information back that was just what so my question was I think it's our hope that they do yeah so I just didn't know like then we just if we are asking them to stay until it's like if it is a long meeting and they need to go they can just go because they'd be free to at that point because they've already reported or if it's if it would be something they're just coming to rapport and then they leave every time Madam President mr.

callous thank you madam president members of the board and members of cabinet I would just like to be very brief but say how excited it has been the last couple of days to be on the Dicer hero prize patrol without revealing anything there are some very special people even in this audience who are recipients of the Dicer hero award and there are many many more who are out there and we will continue tomorrow and even on Friday to to surprise our heroes but to acknowledge them there are great things happening throughout the district with the Arts I would encourage the board to attach her to subscribe to the fine arts calendar in Google so that it shows up on your calendar and when you have opportunity to attend any and your presence is always appreciated that's all I have to report governing board update I'll go ahead and start I just wanted to thank miss Fallon's class I came to the board meeting tonight and look what they did they all slide it was for Read Across America day and so thank you miss Fallon's class I know you're probably not watching hopefully other things going on at home but it's such a pleasure to read to our students during Read Across America and was just so honored to be part of that in miss Fallon's class so thank you to all of the students and in for a countryside for putting that all together it's always just an amazing day I want to let the board know that I was invited by the executive director of SBA to be a part of the ASB a 2018 legislative committee so I'm super excited to be a part of that and bring things back to the board as far as what maybe we can do as board members to help move things along with our legislators and on issues that are pertinent to education so I'm really excited about that the first meeting is in June so have some time but that's exciting and then one a mirror what dr.

Stanner I would leave that up to the discretion of the student based on what they can do if it would be yes would be ideal if the business of the board was integrated into the district student leadership councils communication system but there may be obviously times when the student needs to leave that's a good idea as well I think though to just just as a point to mention I know that their ASB a conferences I've been at that just reminding the board that the governing board update is really just supposed to be a brief update of any current event type things so even though it's great relating our students out to be efficient as well with art as far as our time and getting out at a decent hour to so I think moving it up for the students is great but then just I think to as long as we just keep it to current event matters we should be good either way any other questions or thoughts on that okay then I will move the board approve the moving the student superintendent governing board updates after the call to the public portion of the governing board meetings I'll second motion made by Christine Pritchard second and by J Leonard please cast your votes motion carries this next we moved to superintendent governing board updates I don't believe our student is with us tonight then it's a good thing we good girl all right next is superintendent update dr.

Keller said had a wonderful time battling the hurricane winds today for the dice art hero prize Patrol always super fun and I was talking about to Kellison for all of you that have maybe been a part of it or maybe will be tomorrow you've just done it was just an amazing I love the the changes you've made with it and and getting the students involved and it was really special to see you interact with the students and get them all excited and just kind of put a different spin on our notification so despite the winds and I hate the winds I had a wonderful day so thank you very much and congratulations to all of our heroes look forward to celebrating with you all next month anyone else I just wanted to say congratulations to miss Pritchard on being appointed to the legislative committee for ASB a so congratulations I know you will do a great job representing Dysart and all board members I too was on the called the Dysart prize Patrol yesterday was the first first time we did it in the rain going from place to place an umbrella and pour Ryan you know covering shielding his camera and didn't wanted to get wet it was like his little baby but of course it is but yesterday was lots of first the rain confetti dr.

callous thank you madam president members of the board and members of cabinet I would just like to be very brief but say how excited it has been the last couple of days to be on the Dicer hero prize patrol without revealing anything there are some very special people even in this audience who are recipients of the Dicer hero award and there are many many more who are out there and we will continue tomorrow and even on Friday to to surprise our heroes but to acknowledge them there are great things happening throughout the district with the Arts I would encourage the board to attach her to subscribe to the fine arts calendar in Google so that it shows up on your calendar and when you have opportunity to attend any and your presence is always appreciated that's all I have to report governing board update I'll go ahead and start I just wanted to thank miss Fallon's class I came to the board meeting tonight and look what they did they all slide it was for Read Across America day and so thank you miss Fallon's class I know you're probably not watching hopefully other things going on at home but it's such a pleasure to read to our students during Read Across America and was just so honored to be part of that in miss Fallon's class so thank you to all of the students and in for a countryside for putting that all together it's always just an amazing day I want to let the board know that I was invited by the executive director of SBA to be a part of the ASB a 2018 legislative committee so I'm super excited to be a part of that and bring things back to the board as far as what maybe we can do as board members to help move things along with our legislators and on issues that are pertinent to education so I'm really excited about that the first meeting is in June so have some time but that's exciting and then one a mirror what dr.

Cal was putting his spin on it it was fantastic getting the kids involved and today yes the hurricane winds also so looking forward to tomorrow and spreading more sunshine and it's always a great day to visit the schools and see the excitement in the kids and also the tears and the teachers and staff and I also attended the shadow Ridge Band concert that was two weeks ago awesome I just sat there and remembered back when I was in high school and it was great to hear all all the bands and the performances that night was awesome that's it okay next we'll move to request for future agenda items and I moved - we have a motion to adjourn the meeting all motion to adjourn the meeting second motion made by J Leonard second by Christine Pritchard well mark me as a yes did you turn I'm always too fast on that motion carries were adjourned thank you

Keller said had a wonderful time battling the hurricane winds today for the dice art hero prize Patrol always super fun and I was talking about to Kellison for all of you that have maybe been a part of it or maybe will be tomorrow you've just done it was just an amazing I love the the changes you've made with it and and getting the students involved and it was really special to see you interact with the students and get them all excited and just kind of put a different spin on our notification so despite the winds and I hate the winds I had a wonderful day so thank you very much and congratulations to all of our heroes look forward to celebrating with you all next month anyone else I just wanted to say congratulations to miss Pritchard on being appointed to the legislative committee for ASB a so congratulations I know you will do a great job representing Dysart and all board members I too was on the called the Dysart prize Patrol yesterday was the first first time we did it in the rain going from place to place an umbrella and pour Ryan you know covering shielding his camera and didn't wanted to get wet it was like his little baby but of course it is but yesterday was lots of first the rain confetti dr.

stump please go to the office to pick up your birthday book yesterday's pump that question must what true you do acorns come from the answer is oak tree the winner is picked in from team Kenan come to the office to pick out your prize Jase pumped that question is how many white stripes on the American flag remember to write rain and Sun neatly and include your name in class we have a special announcement we will be drawing for the specials evening at lunch one week sitting with a friend at the picnic table remember if you don't put a last name we can't use your name remember there are many students with the same first name as you there are nearing second grade ahna Foresti after from for us I mean to st there broke to us to miss a second Michael from 2d Nico Elijah Elian le from 3k Andy from for woods Payton from Colette oh and Sophia from for woods congratulations and now we will observe a brief period of silence reflect on the anticipated activities of the day please stand for the pledge I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all have a magical Monday I remember kind of counts every day everywhere thanks for watching bye

good morning Ben hallo today is March 18 2019 is the 125th day of school this is WB 2 News I'm Emma and I'm Aubrey today for lunch there will be corndogs sweet potato fries fresh broccoli pears a muffin and milk Terron for breakfast they'll be graham crackers dried cherries apple juice and milk we have some friends celebrating birthdays Madison J Noah s and mrs.

and it was a it was a busy night so I'm gonna walk you through a few updates a handful of which are directly related to this body a smaller handful tangentially related and then just wanted to update folks on one other item the items directly related to the Planning Commission the mallets wood PUD down on Ann Arbor southeast side of town passed at second reading you'll remember this is the second time we've run through this process on this property there was a clerical error in its original passage the next item the Lockwood PUD on the west side of town on Jackson failed at first reading this was a postponement from the original first reading in order to hold a public hearing on the item this was a property of senior housing 40% of the units would have been affordable to seniors a property at 2625 Valley Drive was annexed into the city to rezoning that came through this body larger districts multi parcel districts one on South Ashley you'll remember a c2b district and then west hoover and our four seed district both passed at first reading although there was more discussion on south ashley and we'll figure out the direction there if you'll remember the recommendation from staff in this body was denial because of the contamination on the site and the the idea that a c2 beam a greater incentivize a private developer to clean up this site through a brownfield process and I'll remind folks that's within the historic district Commission as well the other property West Hoover very little conversation however well leave it that but passed a first reading the next item directly related to this was City Council passed direction to the Planning Commission to review and revise the downtown affordable housing premium trying to increase the utility of that premium and the public benefit of that premium City Council also directed staff to pursue regulation of short-term rentals things like Airbnb and because part of those recommendations could very well be zoning related I wanted to bring that to your attention tangentially related to this body the city is entering into add a property to the Greenbelt in superior Township and it ranked actually at the highest percentile of scoring so really desired property easements for access to build pedestrian and flood management tunnel between Depot streets and Argo pond we're all approved this is the not the final step but the second to final step in all the legal work we need to do before construction can begin which is really exciting then three city-owned properties are to be evaluated for the development of for affordable housing 721 North Main 2000 South industrial and 1510 East Stadium these are the three separate resolutions that passed City Council last night then finally just to bring it to your attention as a few of you or MIT perhaps only one of you also serves on the Transportation Commission draft revisions to the crosswalk ordinance will be heading to the Transportation Commission and the disabilities Commission for their review and guidance before coming back to City Council likely sometime in April or May if I were to guess but obviously dependent on the those two commission schedules and agendas long night long update if you have any questions happy to answer thank you very much but with that kind of update like must have been there late all the other things too but are not planning related okay next is Planning Manager mr.

yesterday they're the one of the reserves that were the fuel reserves is the permanent deal so on the slide I had a conversation with Mary this morning someone complained to her that the slide was not in compliance with current code technically the rule is a slide only had to be in compliance with the codes when it was installed which it was very made a decision to remove the soil because it didn't have upward slats on this there railings coming up so where does that slide its you can't give give it anymore because it's not if somebody takes it and wants to install it it didn't have to become compliant and the knowledge is what we thought the areas where the way they're gonna do a little bit of lawn work gift but not one and move the couple of railroad ties because they thought they were trip hazards replace it with something so it's basically mulch something else I mean that doesn't really matter what no yeah just take it off yes just take a pic it is just take it off though the reserve in this vide it's 50 that oh he doesn't need to know that it's gonna be yet wondered was the caucus yeah yeah we loser are we a regular sideline 17 minutes one of the two potentially good feel we're sure though 17th and so is that going to require that's going to require us to re-appropriate it once it gets assigned is that how it works er um depends on how the bonding was written because it's usually the windboiler this knows this catch oh no this sketch probably to be safe yeah well we're just putting the money aside so that I think if we're doing it to a reserve we could take it out of the budget and just reclassify it in the financial statements that because you don't have to approve spending for anything whereas if we had a $50,000 vehicle we wouldn't want to take it out of the budget because then it never gets approved but since it's just a reserved I we're not we're going to approve it before we spend it in okay [Music] so what happens if on Monday the 25th they finished their exercise and it turns out that there's 100 5055 overall they already do so let's say wrap up this week right things are approved and what happens with that extra 55 what we could do is if we were going to transfer if you approve a budget that says paid currently 1.5 million let's say and there's money in that fund we could just under spend the 1.5 million dollar transfer and do 1.4 million and transfer it over that way it hits the bottom line and the general fund we don't have to transfer over a hundred percent if we if we don't need it but it's there it's been to me in the eventual intent preventively expending the original intent that's good but did you have a chance to review Marcia's file I know she sent it out a little bit ago did you have any no no questions comments or concerns in the capital page nope so then in the contacts you might go into the summary page so we're all on the same and it's been increased as we took because of those interest from the payments assuming the worst case scenario that they're not bonded [Music] right now we're looking at Capital paid with cash about $600,000 true on to the town probably top down or something else just do that the town expenditures or anything anyone wanted to comment on straight away or should we do with the honor of the fairies for those specific comments I mean it's just the same comments as yesterday which is you know trying to manage the required growth in the town with the require discipline needed to get to the did engage his responsible sustains forward progress towards the next several years as we build that bill towards this model built was at school so we talked about it last night we're here at the end and I'd say keep beating that drum of you know sustainable growth with discipline on every and every line for every department so is there anything that we would like to discuss the selectors budget [Music] we have brought this up very early last year but the possibility of adjusting the selectmen salary after the election so I just came up with just obviously that's debatable but and then just kind of putting only a half years of that balance so I figured if 110,000 as a salary requirement was a reasonable or not then that would adjust up the salary to by nine thousand six hundred and fifty-five and the current budget and Nanette would only be effective January now that's just how I represented it I don't really remember when calling it a half you just cut it in half since Guffey and gruesome Hatfield yeah and weird weird one time to come from I don't know that was just that was just number it just came up lately you know obviously that's that's a part that's debatable but I was thinking it it would have Keating obviously discussed and then I kind of see what everybody else thinks about it and my logic was take whatever that annual salary is and just cut the increase in half for this year that comes go basically call it a hundred thousand you could call it that oh yes for this year but then next year that salary would yeah we'd be the new salary with no raise from that good it would be but he's not getting the true amount from nothing or she there was a new elected official did not get keep they're getting they're getting those they're getting the bump and then again the phone but that's in the pump we're trying to get to and I get that a one penny per se they would but they don't okay six months yeah if you're gonna do a monthly starting on regular elections in November though right Sarah stunning January right right okay yeah so they would never start too but there's any fruit first year off of that so really over ginger six months yeah then I guess the question is what if it was a reasonable see if you recall when you gave us that worksheet that had first selectmen salaries for the surrounding towns you recall what that was what was yeah look I gave you a combination of First Selectman in town managers right and it range anywhere from about 95 up to 150 with town managers making more why I don't know but yeah Matt Knickerbocker just got a raised to it 1998 I think Rudy is at a hundred and something and 115 Sherman's not a good shirt on the Roxbury they're really small [Music] I'm okay with the 9400 bomb to bring it to us so how does that work if we mean for something that kick you the gent one right based on the new election cycle so it's less about the person in the chair person will be in the chair how do we make sure that doesn't take effect July I think the money's there in the budget and also it would be as a No yeah well you guys passed the motion and that's what it is we can't do anything until January 1st I think you would have to put her liver salad you want in it's a full amount then you'll have money left over because 6 months of salary that isn't paid once it couldn't it be done at a regular meeting if we set the salary we put it in the budget now and then we could set the salary of a regular meeting you could but then you'd be over budget it was responsible for favorable campaign is trigger a trust [Music] because we have the number of things that we do that with with people that start and they're on probation and and six months said they might get a change we did that with Dana she came to us at 50 and we had a six-month review period and we told her if you do well we'll be a 55 which I thought was hers did she did Bert all right so let's see where we are and then we'll come back to there is so non union wages I assume that is the administrative assistant yes Ginny last year we had put me crease in there paya dance for 10,000 last year and you said let's make it five and never not a nice dear friend a pope would revisit another five g's a critical part of the organization she's phenomenal and she does make significant less than what other people in her position do [Music] gee Lily axis and lucky chiefest and she's well so they 73,000 represents the yes yes any questions on that right anything else in the first leg budget that I'd like to discuss moving on border finance I think the big the big secret is that there we have that 39,000 there's the audit our portion of the audit and then the NIT is whatever is that cost being shared similar to audit it is not because it's only covering the town side that we could expand it to cover the other sites for a fee I did talk to the IT director in the Board of Ed and they're not quite ready for it that they thought that they had won last year that but we couldn't share it the recommendations because theirs was on a student that hip up protection of student data what's the split between audit fees and this new 19,000 siit on it the consultant that we've used in the past at 16 to 19 either way we'd have to go out to look for quotes does everyone agree that this is a good idea now to doing this for the downside yes but what bloom at the border I'd be ready but what they were thinking is they would read ours and try to copy the ideas improve their systems and then [Music] what was the status of the discussion with Michael I thought you were okay but I don't discuss it let's coordinate that so let's budget this but then hopefully yeah we should get a break there right since more she did all of the financial statements would say sniffing maybe that's save you any time and she said huge amount that time yeah I asked him and he said well look it's the same battle we're just different work yeah so I'm gonna keep my few words right and exactly right okay so it's there for now lose consensus that we want to leave that the way it is let's go back to the we did the tax litigation line so tax litigation it was 44 Department request and then got dropped by 19 and 25 it has been not a lot before that are we assuming that so this was 44 the original estimate was from the attorney back in January but then some of the cases had closed and then there was one case that has a lot of similar cases around it that it sounds like we won and can use that save money on any other litigations there so that was the original estimate was his and then as time passed their savings from less from them closing off and that one the multiple tier one where so we have a number of them from a development where all the properties are very very similar and on one of them the property was valued by the town of 480 thousand and the property owner went out got their own appraisal and it came in at five hundred thousand as if she decided not to pursue it we said we're more than willing to take your appraisal if so that's gonna have an influence on the other people in the development I think so we will not be going to the level of court cases and there's still a couple the tax litigation includes not only attorney fees in that line but also appraisal fees so that next year that should go back down to where it was the six to nine thousand sugar it's never change yeah because this will finish up the last Reeve out tax litigation statute of limitations others oh you have to file there's a certain period of time between I believe it's January and end of February if you want to appeal your and now you can do it every year but people typically only do it in the first year or the second year after the Reeve out a lot of people don't see it until they get their tax bill then they forget then it has itself some reminder and they file the next year so Julie the first two years yet the only other time you usually would have an issue is somebody built that new house a new house or new development and they disagreed with the value you place on it they could come but again those are one-offs of Glen is right they should go down and then since work you move back up I forgot on the legal fees they took it down from the previous which was for the requestors I think is good are there what's the process for people being allowed to access certain people are allowed to like lounges Alice do they deal with this other daily basis I asked other people like I gave tanning in the assessor's office because she was going through some of these litigations that she could talk directly then to Tom most of the other ploys come directly today I initiated April the WPC a corpsman right and they didn't need to so when we get that belt we're sending it to the ICCA yeah so we're keeping a pretty close watch on that somebody's fees are also for the transition to the new pension right the review of the entire plan document updating and making sure that all of the agreements we have with the unions agree with the plan document and getting everybody on the same level meeting this is when it kicks in it's 15 days for this 30 days for that the detail each of the unions have a slightly different agreement so we've had to adjust that they don't mean anything from a money standpoint but from managing the pension plan standpoint it means a lot it's okay this one's got 30 days this one against 25 days to do something yeah make sure you have all that so that is almost completely wrapped up now tell me we're already our employees already talking to mass mutual help we've hadded sessions for them to come in and see what its gonna be so I think we're going to be in good shape there and from the accounting point of view this fee started the original budget showed 155 it dropped by 60 because we reallocated the HR attorney out of legal fees and then Steve's budget what was actually in a separate budget last year and we put the HR attorney under HR 2 and then there's a third place that had pension consultants down and employee benefits in last year's budget and we move that up into the HR budget as well so we've reallocated some of the pension some of the legal fees several times a year all reach out to mr.

into order this is the Tuesday March 19th meeting of the City Planning Commission and I guess and you should know that you have both a chairperson and the staff member and not our normal roles so we consider ourselves the a-team but we're gonna do our best so I will start with a call to order and the roll call with that was the call to order Commissioner Ackerman here Commissioner give Randall Commissioner Mills here Commissioner is so vague here Commissioner cheer oh yeah commissioner Weatherby here Commissioner woods we have seven that is a quorum great is there anyone who can move the agenda moved by Commissioner Trudeau seconded by Commissioner get Randall all in favor of any Corrections or changes all in favor of the agenda as posted please say yes yes that's everybody minutes of the previous meeting I don't think we had any so will our introductions I don't think we have any of those either okay so now we're up to item number six reports from city administration City Council Planning Manager Planning Commission officers and committees and written communications and petitions we'll start with thank you madam chair I'm a bit tired City Council got out last this morning at 2 a.m.

Leo do you have anything okay thank you any Planning Commission officers or committees I'll just note that next week so RC meeting the ordinance revisions committee meeting is going to be rescheduled because more than half of us can't make it I don't think we have a date or time yet but for people who do follow the o.r see it's not going to be next Tuesday evening we'll figure out what that is and post that written communications and petitions there are a couple in hardcopy I think before us are in the package okay see the this item number seven is audience participation this is the first of a couple opportunities for members of the audience to address the Planning Commission on any item that isn't listed on the agenda for tonight and if you do speak now or at any of the opportunities for public comment tonight if you'll fill out one of the comment forms and drop it in the box either before after you speak that way we can keep record of that so does anyone want to address us now David de pais yes a general comment about some of the land use ordinance you guys are going to be considering later tonight generally I really like the staff reports that are submitted but in my opinion we the staff report should include a section about how these ordinance are affecting our sustainability framework why are what are we trying to do and how does it meet our sustainability goals some certain expectations should be you know noted so we can measure whether this ordinance is successful or not how do we know our ordinance is successful unless we have a certain goal presented so that's my main point there so thank you thank you very much would anyone else like to address the Commission all right moving on to item number 8 public hearing scheduled for the next business meeting I see one in our packet which is 595 River View Drive annexation and Zoning for the City Council approval it's a request to annex a point six acre parcel in Ann Arbor from Ann Arbor township anything else that you had to add is that only that you know of as well that is all that I know of very good moving right along unfinished business we have none and so we are on to item 10 regular business we have three items tonight and for each of these we'll start with a staff report which miss Delia will give and then we'll have the public hearing and then the Commission discussion so the first one is 2705 Newport annexation and zoning for City Council approval Thank You mr.

[Music] passion of these separate $133,000 yet [Music] the United States America stands one nation this is my - a bunch of liberation I'm Terry with the Board of Education last night and we chatted stoner mom to capital this is a continuation of that the agenda for tonight and tomorrow they're both written as such tonight we have in the capital non-recurring of fund a number of items that the Board of Ed hadn't spent and some of them were for the schools that Center and huckleberry and we asked today if there was going to be anything that could be repurposed and he does have to go through all the proper channels but with it looks like there could be a minimum of fifty thousand today could be repurposed as rebirth was I'm just in total some of those are not labeled school by school and it's not bonded so that but he can post was going to check with Dan Caldwell and come up with a number for the two of them it would just be a temporary number until it went through the process of the Facilities Committee and the port event but the the Canon tentative number is at least 15,000 that's 50,000 I was previously in a board of ed capital budget in the capital non-recurring findings in the financial statements that Schedule D six so it has to I'm not if I'm just wanna clarify it has to be what capital was just all okay it could theoretically be caveat for capital right those have to be careful correct if you decide to spend zero money on the board of it you could use it towards the police computers okay my guess is you're kind of spending not the most it could be what only be like a hundred and seventy-five thousand a doubt it would be all of that because there's some things that they are there's they're doing it with that money but it looks like fifty thousand at least but this is money that was set aside for bonds this was the current spending the cash cash spending it just didn't get spent in 1819 17th and 18th and it is on your financial statements I can pull those up and show you might be easier [Music] it is this money down here so some of it is 2017 money and some of it 2018 money that Matlin spent yesterday looks like some of them are projects that were under spent select the huckleberry portables there's balances but those are gone so I think that that was that was spent that oh so it had 60 was the original approval I'm carried into this fiscal year was 26 they spent that 26 this year so this is the original approval amount how the debts of logic than they overspent though this one there's fund balance there of 92 so 92 what was this what was carried into the current year during the end of 95 but they've had three thousand 667 of a small construction grant from the state of Connecticut so they carried in fund balance in 92 they added revenue spent 95 there's zero fund balance that all 187 because some of them are are already in progress that but the ones that like the CES down here Center and huckleberry here are the ones that we're looking but did we find out have you spoken them whether or not they plan on spending it back.i minimums pen has to speak to Dan they were gonna speak today but apparently they didn't and then once they come so if Ken's numbers 50 Dan might be able to increase that a little but then they'd have to go through the channels so you could take one of their projects and take 50,000 off of it and say it's gonna be paid with these funds sorry and why many many projects for example the middle school or the or the air-condition didn't bring it down to nine ninety seven or something this slide at the bottom so p.m.

Beecher when tested each of the attorneys talked about ways to reduce the fees ways where we could be more efficient suggested maybe that like on this one instead of someone just spontaneously calling maybe having monthly pre-established meetings so that all the fees would be saved up and coordinate the questions so if the then if there's something further to do we would issue a purchase order at that meeting to say hey what do you think it's going to take and then we keep lid on the fees that way and keep control of the piece that way and so that's been discussed with each of the attorneys and the pension actuary the HR person so I think we have six different professionals so we've talked about that we're also most most likely gonna go out to bid oh really yeah to see what we can get from attorneys what they'll include in their normal retainer what's included included talk to two towns that have done it and save some money it got a little war room in that retainer [Music] finance department [Music] thirty that's probably the most exciting part it's different from last year last year's budget but not last year's actual no screaming no this doesn't work for the wages they're noticing a trend of frequent and five four percent increases what's behind that specific number people we were opposing a two and a half percent raise but remember with the accruals and then it curls you're gonna be another percent it's I think it's seventy percent point seven eight percent makes thanks they're still well we gave you these salaries and the increases by person right I get that but the three point five for showing off everywhere if I were to add point seven eight plus two and a half its below that's under three point five four so where's [Music] mr.

and it was a it was a busy night so I'm gonna walk you through a few updates a handful of which are directly related to this body a smaller handful tangentially related and then just wanted to update folks on one other item the items directly related to the Planning Commission the mallets wood PUD down on Ann Arbor southeast side of town passed at second reading you'll remember this is the second time we've run through this process on this property there was a clerical error in its original passage the next item the Lockwood PUD on the west side of town on Jackson failed at first reading this was a postponement from the original first reading in order to hold a public hearing on the item this was a property of senior housing 40% of the units would have been affordable to seniors a property at 2625 Valley Drive was annexed into the city to rezoning that came through this body larger districts multi parcel districts one on South Ashley you'll remember a c2b district and then west hoover and our four seed district both passed at first reading although there was more discussion on south ashley and we'll figure out the direction there if you'll remember the recommendation from staff in this body was denial because of the contamination on the site and the the idea that a c2 beam a greater incentivize a private developer to clean up this site through a brownfield process and I'll remind folks that's within the historic district Commission as well the other property West Hoover very little conversation however well leave it that but passed a first reading the next item directly related to this was City Council passed direction to the Planning Commission to review and revise the downtown affordable housing premium trying to increase the utility of that premium and the public benefit of that premium City Council also directed staff to pursue regulation of short-term rentals things like Airbnb and because part of those recommendations could very well be zoning related I wanted to bring that to your attention tangentially related to this body the city is entering into add a property to the Greenbelt in superior Township and it ranked actually at the highest percentile of scoring so really desired property easements for access to build pedestrian and flood management tunnel between Depot streets and Argo pond we're all approved this is the not the final step but the second to final step in all the legal work we need to do before construction can begin which is really exciting then three city-owned properties are to be evaluated for the development of for affordable housing 721 North Main 2000 South industrial and 1510 East Stadium these are the three separate resolutions that passed City Council last night then finally just to bring it to your attention as a few of you or MIT perhaps only one of you also serves on the Transportation Commission draft revisions to the crosswalk ordinance will be heading to the Transportation Commission and the disabilities Commission for their review and guidance before coming back to City Council likely sometime in April or May if I were to guess but obviously dependent on the those two commission schedules and agendas long night long update if you have any questions happy to answer thank you very much but with that kind of update like must have been there late all the other things too but are not planning related okay next is Planning Manager mr.

chair tonight chair this is a straight this straight forward petition is to annex it is to annex and Zone a single piece at 2705 Newport Road it is the Erb downward Picazo annexation and zoning is a 1.1 acre 1.2 acre parcel from Ann Arbor township annexed into the city to be or petition to be zoned r1 a single-family zoning district this is at the request of the property owner and they're requesting it to be able to connect to city utilities there well has failed staff is recommending approval all right now we'll open the public hearing if anyone would like to address the commission okay well close the public hearing and I read the motion and then yes okay the motion is this the Ann Arbor City Planning Commission hereby recommends that the mayor and city council approved the herb downward Picazo annexation and r1a single-family dwelling district zoning at 2705 newport road was the Commissioner move that moved by Commissioner Ackerman seconded by Commissioner Soave we are open for discussion all right I think we're ready for a vote then all in favor of the motion as read please say yes yes yes that's everybody okay next item is we make sure I have these in the right order yes it is a petition to amend chapter 20 or chapter 55 the unified development code for city council approval to allow restaurant bar and food service use in the office Oh zoning districts under certain conditions thank you as you mentioned this is an amendment to chapter 55 section 515 and 516 to allow restaurant bar and food service in the office district the amendment the amendments are proposed to allow these under certain conditions such as when there is already a large office building a little bit of background the office district currently allows traditional office uses including financial services banks general offices medical dental they also as a little laundry list of a variety of other uses that are permitted such as all forms of residential some public institutional uses childcare centers education schools hotels a few things are allowed by special exception use under the heading of incidental services which are accessory to a principal use you can have things like a cafeteria so there's a there's a small element currently of restaurant II type use but that would be within the main building and not generally intended for the public it would just be for as incidental to that employment use the proposed amendments would allow and regulate restaurant bars and food services in the office district the first amendment the first thing to amend would be section 5.5 table 5-15 with a small amendment we'd be adding a P to the O column for the restaurant bar and food service row if you can see this screen I am pointing to it right here and it is circled in the staff report second amendment would be then to add some use specific standards to section 516 3l on the screen here the first standard for one in the c1 district is not repeated on the screen but is in the staff report but for the O district we would add this new language shown by underline and in summary the criteria would be restaurants would be allowed if it's a four acre parcel or more if there is a 10,000 square foot I'm sorry 100,000 square foot building or larger the driveway for the restaurant must be shared with the office use and it we're clarifying that it can be internal to the building or it can be a free-standing restaurant we have done some analysis we found that there's about three hundred and seventy-three acres of land zoned office about two hundred and eighty parcels the average parcel size is just more than an acre there are about twenty percent of them are more than two acres just 1% are more than ten acres under the proposed use of specific standards there will be three addresses that would be eligible for restaurants 7 7 7 East Eisenhower 789 East Eisenhower and 27:23 South State Street they are here 2773 south state 7 7 7 Eisenhower and 789 Eisenhower in the funfact category wolverine tower would also qualify but it is owned by the university of michigan and some of these acres and parcels are land that is zoned off you'll find it in the office district but it is owned by the University we've been a little bit slower in rezoning land to PL upon when upon acquisition by U of M but this the specific standards were set to try to capture office developments having about more than 500 people these are considered large and we felt that that is the size that could help support a full service restaurant without generating more vehicle trips and although modest these amendments would broaden the permitted uses of the OU district to further activate what is now a limited use district this would benefit both the employees and occupants the daytime occupants of that district but as well as the as the city this would be furthering our goals towards providing a more active vibrant mixed-use community and staff is recommending approval and I'm here to answer any questions thank you very much we will now open this up for a public hearing if you'd like to address the Commission feel free to step forward yes David deep ice again um a couple things were nagging at me about this proposal and lot has to do with some of the definitions of what's going on one that wasn't a definition was kind of bothered me that we're sort of creating a zone I was only benefiting currently two large landowners and that to me seems a little bit like spot zoning through the backdoor so I'm not sure what you guys think of that I'd love to hear your conversation with this you start discussing it but that did bother me a little bit the second is the idea of I think the zoning calls for a shared parking lot and shared is not defined in the ordinance my thinking is okay could you have a separate standalone restaurant with its own parking lot and an office with its own parking lot and just the owner of the property say well you can park anywhere does that mean that both those Lots are shared parking lots are we talking about you expect a continuous contiguous parking lot to be shared by both entities and the third thing was there's no definition on how many restaurants would be allowed on this and I don't know how the area height and placement rules are fit into this but I can see if you had a large frontage and the office building was farther in the back maybe you could put two or three restaurants up near the front and is that something we really want and I guess my final question would be you know aggregation of office properties you know you have a couple one and a half office zone properties and somebody buys out three of them puts up enough office space are they in there going to be able to you know put a couple restaurants up in the front or wherever they want so hopefully our some of that discussion answers to some of this when you talk about it see what your thoughts are so thank you thank you there anyone else would like to address the Commission on this item okay then I'll close the public hearing and read the motion hmm the Ann Arbor City Planning Commission hereby recommends that the mayor and city council approved the amendments to chapter 55 unified development code sections 5 : 15 and 5 : 16 to allow restaurant bar and food service use in the Oh office district and provide youth specific standards can I have a Commissioner move this please commissioner so they seconded by Commissioner Wetherby commissioner thank you madam chair and thank you to staff for preparing this my questions and concerns are pretty mirrored from the public hearing I appreciate the idea of being able to include restaurants bars and food service in the office district I think it serves a few core functions that you know one it's reducing vehicle trips mid day as people who work in the offices have the opportunity to eat local or in the immediate area and into it it just creates more walkable opportunity and what would otherwise be you know fairly bare in office space so so I appreciate that and and then third I think these large lay office buildings are going through some pretty interesting market dynamics that as open office spaces become more popular as people work from home more and more just the amount of office space that companies and organizations need is just reduced and so I think a lot of these office buildings are having a hard time filling up and finding tenants and the ability to stay flexible to provide you know valuable land is of interest to me I did agree that the idea of creating a zoning ordinance citywide that really does only a small number of landlords and properties did feel a little off to me and there may be opportunity to see some of that benefit in other areas there are a lot of office complexes throughout town they could see just as much benefit however any single building doesn't reach that hundred thousand square foot requirement nor is any parcel individual parcel four acres and so I put a question out to the Commission to see what people's interest is you know in talking to staff one idea would be allowing for restaurant bar food services to be a percentage of square foot of an office building and the reason that that alternative resonated with me was one we have precedent so if you think about our light industrial zoning district you know 10% can be used as retail so there's some precedent of structuring our zoning ordinance in that way but also you know as you increase the size of the office you presumably also increase the number of employees which means that you can likely fill a larger restaurant without having to increase your parking requirement or increase the traffic trips in and out of the property similarly as you reduce the size of the office you one you reduce the likelihood that those earlier factors will be accomplished but also just as building code comes into play eventually you probably size yourself out of a usable restaurant space and our smaller office spaces may become irrelevant which may be appropriate so I just wanted to pose that as an idea something i discussed with mr.

yesterday they're the one of the reserves that were the fuel reserves is the permanent deal so on the slide I had a conversation with Mary this morning someone complained to her that the slide was not in compliance with current code technically the rule is a slide only had to be in compliance with the codes when it was installed which it was very made a decision to remove the soil because it didn't have upward slats on this there railings coming up so where does that slide its you can't give give it anymore because it's not if somebody takes it and wants to install it it didn't have to become compliant and the knowledge is what we thought the areas where the way they're gonna do a little bit of lawn work gift but not one and move the couple of railroad ties because they thought they were trip hazards replace it with something so it's basically mulch something else I mean that doesn't really matter what no yeah just take it off yes just take a pic it is just take it off though the reserve in this vide it's 50 that oh he doesn't need to know that it's gonna be yet wondered was the caucus yeah yeah we loser are we a regular sideline 17 minutes one of the two potentially good feel we're sure though 17th and so is that going to require that's going to require us to re-appropriate it once it gets assigned is that how it works er um depends on how the bonding was written because it's usually the windboiler this knows this catch oh no this sketch probably to be safe yeah well we're just putting the money aside so that I think if we're doing it to a reserve we could take it out of the budget and just reclassify it in the financial statements that because you don't have to approve spending for anything whereas if we had a $50,000 vehicle we wouldn't want to take it out of the budget because then it never gets approved but since it's just a reserved I we're not we're going to approve it before we spend it in okay [Music] so what happens if on Monday the 25th they finished their exercise and it turns out that there's 100 5055 overall they already do so let's say wrap up this week right things are approved and what happens with that extra 55 what we could do is if we were going to transfer if you approve a budget that says paid currently 1.5 million let's say and there's money in that fund we could just under spend the 1.5 million dollar transfer and do 1.4 million and transfer it over that way it hits the bottom line and the general fund we don't have to transfer over a hundred percent if we if we don't need it but it's there it's been to me in the eventual intent preventively expending the original intent that's good but did you have a chance to review Marcia's file I know she sent it out a little bit ago did you have any no no questions comments or concerns in the capital page nope so then in the contacts you might go into the summary page so we're all on the same and it's been increased as we took because of those interest from the payments assuming the worst case scenario that they're not bonded [Music] right now we're looking at Capital paid with cash about $600,000 true on to the town probably top down or something else just do that the town expenditures or anything anyone wanted to comment on straight away or should we do with the honor of the fairies for those specific comments I mean it's just the same comments as yesterday which is you know trying to manage the required growth in the town with the require discipline needed to get to the did engage his responsible sustains forward progress towards the next several years as we build that bill towards this model built was at school so we talked about it last night we're here at the end and I'd say keep beating that drum of you know sustainable growth with discipline on every and every line for every department so is there anything that we would like to discuss the selectors budget [Music] we have brought this up very early last year but the possibility of adjusting the selectmen salary after the election so I just came up with just obviously that's debatable but and then just kind of putting only a half years of that balance so I figured if 110,000 as a salary requirement was a reasonable or not then that would adjust up the salary to by nine thousand six hundred and fifty-five and the current budget and Nanette would only be effective January now that's just how I represented it I don't really remember when calling it a half you just cut it in half since Guffey and gruesome Hatfield yeah and weird weird one time to come from I don't know that was just that was just number it just came up lately you know obviously that's that's a part that's debatable but I was thinking it it would have Keating obviously discussed and then I kind of see what everybody else thinks about it and my logic was take whatever that annual salary is and just cut the increase in half for this year that comes go basically call it a hundred thousand you could call it that oh yes for this year but then next year that salary would yeah we'd be the new salary with no raise from that good it would be but he's not getting the true amount from nothing or she there was a new elected official did not get keep they're getting they're getting those they're getting the bump and then again the phone but that's in the pump we're trying to get to and I get that a one penny per se they would but they don't okay six months yeah if you're gonna do a monthly starting on regular elections in November though right Sarah stunning January right right okay yeah so they would never start too but there's any fruit first year off of that so really over ginger six months yeah then I guess the question is what if it was a reasonable see if you recall when you gave us that worksheet that had first selectmen salaries for the surrounding towns you recall what that was what was yeah look I gave you a combination of First Selectman in town managers right and it range anywhere from about 95 up to 150 with town managers making more why I don't know but yeah Matt Knickerbocker just got a raised to it 1998 I think Rudy is at a hundred and something and 115 Sherman's not a good shirt on the Roxbury they're really small [Music] I'm okay with the 9400 bomb to bring it to us so how does that work if we mean for something that kick you the gent one right based on the new election cycle so it's less about the person in the chair person will be in the chair how do we make sure that doesn't take effect July I think the money's there in the budget and also it would be as a No yeah well you guys passed the motion and that's what it is we can't do anything until January 1st I think you would have to put her liver salad you want in it's a full amount then you'll have money left over because 6 months of salary that isn't paid once it couldn't it be done at a regular meeting if we set the salary we put it in the budget now and then we could set the salary of a regular meeting you could but then you'd be over budget it was responsible for favorable campaign is trigger a trust [Music] because we have the number of things that we do that with with people that start and they're on probation and and six months said they might get a change we did that with Dana she came to us at 50 and we had a six-month review period and we told her if you do well we'll be a 55 which I thought was hers did she did Bert all right so let's see where we are and then we'll come back to there is so non union wages I assume that is the administrative assistant yes Ginny last year we had put me crease in there paya dance for 10,000 last year and you said let's make it five and never not a nice dear friend a pope would revisit another five g's a critical part of the organization she's phenomenal and she does make significant less than what other people in her position do [Music] gee Lily axis and lucky chiefest and she's well so they 73,000 represents the yes yes any questions on that right anything else in the first leg budget that I'd like to discuss moving on border finance I think the big the big secret is that there we have that 39,000 there's the audit our portion of the audit and then the NIT is whatever is that cost being shared similar to audit it is not because it's only covering the town side that we could expand it to cover the other sites for a fee I did talk to the IT director in the Board of Ed and they're not quite ready for it that they thought that they had won last year that but we couldn't share it the recommendations because theirs was on a student that hip up protection of student data what's the split between audit fees and this new 19,000 siit on it the consultant that we've used in the past at 16 to 19 either way we'd have to go out to look for quotes does everyone agree that this is a good idea now to doing this for the downside yes but what bloom at the border I'd be ready but what they were thinking is they would read ours and try to copy the ideas improve their systems and then [Music] what was the status of the discussion with Michael I thought you were okay but I don't discuss it let's coordinate that so let's budget this but then hopefully yeah we should get a break there right since more she did all of the financial statements would say sniffing maybe that's save you any time and she said huge amount that time yeah I asked him and he said well look it's the same battle we're just different work yeah so I'm gonna keep my few words right and exactly right okay so it's there for now lose consensus that we want to leave that the way it is let's go back to the we did the tax litigation line so tax litigation it was 44 Department request and then got dropped by 19 and 25 it has been not a lot before that are we assuming that so this was 44 the original estimate was from the attorney back in January but then some of the cases had closed and then there was one case that has a lot of similar cases around it that it sounds like we won and can use that save money on any other litigations there so that was the original estimate was his and then as time passed their savings from less from them closing off and that one the multiple tier one where so we have a number of them from a development where all the properties are very very similar and on one of them the property was valued by the town of 480 thousand and the property owner went out got their own appraisal and it came in at five hundred thousand as if she decided not to pursue it we said we're more than willing to take your appraisal if so that's gonna have an influence on the other people in the development I think so we will not be going to the level of court cases and there's still a couple the tax litigation includes not only attorney fees in that line but also appraisal fees so that next year that should go back down to where it was the six to nine thousand sugar it's never change yeah because this will finish up the last Reeve out tax litigation statute of limitations others oh you have to file there's a certain period of time between I believe it's January and end of February if you want to appeal your and now you can do it every year but people typically only do it in the first year or the second year after the Reeve out a lot of people don't see it until they get their tax bill then they forget then it has itself some reminder and they file the next year so Julie the first two years yet the only other time you usually would have an issue is somebody built that new house a new house or new development and they disagreed with the value you place on it they could come but again those are one-offs of Glen is right they should go down and then since work you move back up I forgot on the legal fees they took it down from the previous which was for the requestors I think is good are there what's the process for people being allowed to access certain people are allowed to like lounges Alice do they deal with this other daily basis I asked other people like I gave tanning in the assessor's office because she was going through some of these litigations that she could talk directly then to Tom most of the other ploys come directly today I initiated April the WPC a corpsman right and they didn't need to so when we get that belt we're sending it to the ICCA yeah so we're keeping a pretty close watch on that somebody's fees are also for the transition to the new pension right the review of the entire plan document updating and making sure that all of the agreements we have with the unions agree with the plan document and getting everybody on the same level meeting this is when it kicks in it's 15 days for this 30 days for that the detail each of the unions have a slightly different agreement so we've had to adjust that they don't mean anything from a money standpoint but from managing the pension plan standpoint it means a lot it's okay this one's got 30 days this one against 25 days to do something yeah make sure you have all that so that is almost completely wrapped up now tell me we're already our employees already talking to mass mutual help we've hadded sessions for them to come in and see what its gonna be so I think we're going to be in good shape there and from the accounting point of view this fee started the original budget showed 155 it dropped by 60 because we reallocated the HR attorney out of legal fees and then Steve's budget what was actually in a separate budget last year and we put the HR attorney under HR 2 and then there's a third place that had pension consultants down and employee benefits in last year's budget and we move that up into the HR budget as well so we've reallocated some of the pension some of the legal fees several times a year all reach out to mr.

yes so one of the things that correct Glatt instruction asks for is the salaries from one year to the next relation tell the difference we had given you 19 to 20 and now if I'm back to 16 that so each year is a different color the current year is not highlighted as the last page the last but if you are you to be looking at finance let's just pick nine union wages that is because last year was over budget for the people that we were paying then we hired a really cool finance director and paid extra and hired a senior accountants and paid less than the last person so that one's a little up and down of of other things as well you can all kind of stock it let's just dumb down man can we just literally walk from last year's to this year's and how that frequent 4% makes that up yes that's it okay I got the wrong good take a look at the very last page without highlighting that's 19 to 20 as I'm looking at finance not you finance non-union that there was 224 in last year's budget when I took the two people that were here last year it showed that that said that budget was [Music] see the numbers yeah I've seen right so that that actual should be somewhere around 198,000 then take the two and a half percent on 198 the accrual adjustment the change in the personnel that I'm being paid more than Kimberly was paid kevin is being paid less than Dina was paid that's how we get to the the current year budget and the approval of judgment happens after know there's a cruel adjustment is just an accounting journal entry that we had the schedule the other day and maybe well for the system that one extra G hinges okay yep that but nobody gets paid any more than their normal salary people don't even know that it's happening the accrual judgment was nine tenths of a percent that that when I look over to the side I look at the accrual in it looked like it was 0.09 on the one below because that would be two point nine plus two point five you're up three point five see this little point five four is just I'm gonna paid more it's more into an effort it's not just the one line is down every department three nine five four shows of the wand so that's one question not just a one specific line so why don't we go to finance salary union union wages so can we please see how you have the 2.5 percent standard increases that we do have a similar thing with that to show what the cool adjustment increases by percentage because there they seem to vary hey so if I were to take my hat cake in it which is how I knew that the selectmen was one day instead of two if I take the accrual adjustment divided by four that it was 70% seven six percent so if we scroll all the way to the bottom of that page page 20 right now page 20 your toaster should be point six nine I know you are cool but not everyone not everything is accrued that for example so these are all nice and consistent with when there's a rules but we have things like a hundred thousand dollars of a hundred thousand dollars of money that we pay for stipends to fund firefighters that doesn't get an accrual adjustment because it's paid once a year so we don't have the two day issue we have money that we paid monthly to some of the departments and let's say the firefighters thirty six thousand that doesn't get an accrual adjustment so the one at the bottom of the page is less than if you were to calculate at one line the time does that make sense so to double-check it I had taken off to the side and done done this calculation all the way through to make sure it was all about seventy six not seventy eight make sure it was all about the same percentage and that's where I noticed that on the selectmen Department I had an error and I improved one day instead of two Jessica that much son I see Ricky's point I just did it I don't come up to 3.5 to work I come up with a lower note if you take your just go to finance your new wages of your paper it's 25 17 plus the 794 / 143 four it doesn't come up to three point five four percent it comes up the 3.000 sums what are we doing it [Music] I got 3.54 if I take this year this year's number here and divide it by last year's number here and subtract one as it would be a hundred in something I get three point five four [Music] so the budget too high too low is also factored into the entry point for that yeah crap because I'm changing budget over budget and this number Oh because I'm just taking a final budget to last year's final budget that down but the question is is the how do you get to them how do you say this buddy you said the 2019 budget was a biscuit $3 so if we wanted to we could adjust last year's budget but I just I just did it based on the approved by staking out the over tooth budget so that's included on 2 1 2 3 4 5 4 but we're saying that that conveniently worked out for all those departments that showed up at 3.5 for I saw it like 10 or 15 times yeah so I think what happened in last year's budget was there may have been one version of the night wasn't here so I don't know for sure but I think there might have been one version of the budget that had one salary increase and then a different salary increase was approved and it wasn't corrected all the way back so which would mean that they need a clock by the same amount that's like an additional quarter of a percent are you chasing beer here are you chasing principal you chasin dollars what's this trying to make sense of it there's nothing it doesn't if you take the one on three nine eight eight in the finance department request and divide it by 100 four three four you get three point five four so the budget was that the budget was too high many spots by about a quarter of a percent correct so if I take that budget adjustment here up on the screen and divide it by last year's budget it's a quarter of a percent for the selectmen it's 0.24 for the Board of Selectmen it's point two four four John it's point two four for a union wages so that's why my guess is that there was one percent of one particular percent that was more cruel was done incorrectly or something then that that maybe you talked about increasing it by two and a half percent and then the final budget was two and a quarter percent [Music] and that's why they're all the budget adjustment is a similar amount for all of them okay so we can adjust the budget and I just wanted to make sense again I mean I I get it now but it just looks like we're giving three and a half percent increase is what India would be no it's really not that high that was point why is it showing so high when we're only giving two and a half only but we are we're given two and a half but the percent is higher yeah and that's what this won't schedule is for is to show a year-over-year you can see down at the bottom what person what each of the percents are made up of so that we started and the budget was off by 0.36 percent and again I think just going through the salaries and who I think might have been here at the time that was the air in the budget that this is the two and a half percent increase it's not two and a half because some place places like the siphons don't get two and a half and that's just a big number that affects it the accrual adjustment is here that not everyone gets an accrual adjustment there was an extra increase for some of the SDA people plus the police I counted out the number of police and went through this year I did back years I kind of guessed but this year that it's steps that the police the first five years they get step increases change in personnel you're paying me higher beautiful though you're paying Kimberly you're paying Dena lower than what you're paying Betsy so that's the net difference there change in the hours that some people are asking for more library for example are asking for more hours new positions that's this figure so those are how we tried to explain why it's more than two and a half percent of the increase No yes we go to 13 Piper did you have they give it actually so Steven colic I think prison to a PDF and I see evolution so the 32,000 that was too hot budgeted this part of the this part of the expected most of that is in my department so I don't know if she wanted to raise and put in the budget I don't know what that was but most of it was my was either it was Kevin and my position but that will repel it was before yes she had planned to hide under Sorna that's why we could feel Marshall salary in last year yeah she had 30,000 innocent so much we decided on fire so we stayed under budget and it's who got Washington but we use that all up Marshall salary [Music] no it's not I get it now it's just it was very no it's a good question because people aren't gonna question is say you said you're giving two and a half this looks like it yeah I mean I understand the accrual on top of it it just looks a little too cream and everything this to fill my informed accrual doesn't it plus the increase got less than 2.5 we're doing math who got less than 2.5 yen after in the race in the race though the stipends did not get 2.5 okay that that's I think that some of the the [Music] the clerk's to the board's didn't get increases I think those are separate separates salary schedule if you have a list that's fine if you die just because the overalls 2.40 so no just to do the math the back check map that's all yeah the biggest one is is the statement and the firefighters I know answers all good it's just the back back of my throat so it was it didn't have answers when you first brought up the question which is we finished in about 30 minutes now this is awesome thanks for putting in that extra effort to actually walk through every salaries any questions all right no you not understand it but we got to be careful on though it's going forward is the change in IRS keep creeping up these numbers keep them bigger and bigger and there's change in ours changing positions and everything else so it's not necessarily a race but the salary overall grows bigger than 2.5 the salaries growing much bigger than 2.5 in the overall growth range so whether we classify as a 2.5 range it's a position change and different things of course growing greater than 2.5 over all right so this week this is where we gotta watch this year on here because this has been growing and I think that if you really look at the totals of the labor it's gone up quite a bit in the last few years more than 2.5 percent I can tell you it's probably going up closer here it's at the bottom of that schedule year over year that yeah 4.2% right yeah the way the budget is now this year has gone up 1.5 percent last year went up 1.4 percent the year before went up one point two eight percent the year before went up one point six oh five percent and that's as far back as we go [Music] but one of the reasons you see these salaries going up remember we went from giving a fireman a tax abatement yes which you didn't really see to getting them it's not thousand but that's there's still bigger numbers you jumped in that that 150 yeah I agree with you absolutely agree with that yes we made a conscious decision to do that yes you know like we made a conscious decision to give doc radius of 8,000 we hired a purchasing agent for 85,000 so you know if you take things that we actually agreed upon and take them out you don't see so many more than others saying we're growing yeah that's all I'm saying is we got to keep an eye on the ring we didn't talk about it what I'm saying is each year we give a little bit more and before you know it we're bigger than maybe I don't want you to hear that song watch it very carefully okay ask the question on overtime wages yes a majority of them based on your presentation appeared to Mona just a single employees they're gonna be a number one you know what's driving the overtime is it because we're accelerating the timing of the audit and then B is this employee going to then expect this overtime going forward and is it going to be in the norm if so should we adjust that to reposition so that right so we're going to eventually need to adjust it to a salary position might giving you the allocations that we have I forgot what percent of the Board of Ed is accounting staff and and of this other talents like 2/3 of what they're the hours they have so eventually we are going to have to that right now we're working to try and allocate the work on all the different positions to make everybody successful and equally productive and we're also trying to catch up on some things that but even when we catch up we're going to be we're going to be tight so I don't want they want to I don't want talk about personnel things here but they want to make sure that we're hitting on all the Pistons and we've got it arranged nicely and we figure out what we have before we say we need a new position because that just more prudent so we've got art one of our clerks is well over qualified for the position is Poland systems together that there's a lot of things that should be done in the finance office we're trying to pull in all the insurances are done through the finance office that there's no system for that that the bonding needs all be done that were switching to all 100% pio system so that's what a lot of the overtime for that one is Kevin and and Jerry and I are all working overtime as well but you don't see that in here and so we'll all still have to be working overtime but not as much but I want to get the the I'm gonna be doing another session so it's more to ensure the cleanup is complete from prior years and and but even even if it's clean and running smoothly there's a lot work that we should be doing in there we're not doing anything like internal audit things that we're not doing all the things that says that was supposed to be doing in the Charter for example we're supposed to be getting the what's about the gas station recedes and we're supposed to be auditing those every month we haven't even gotten to that yet but so there's a lot of things that that we should be doing so I don't expect it to go down I don't want to ask for a new person until we have it smooth [Music] so we move on from finance the assessor's office it's like the 13.9% union is that yeah this is where you know we talked about he negotiated with the unions and the jobs that will most merge and if we wait the arbitration our town attorney said these jobs are what's exactly the same how they're actually being performed if it does what so if you go to arbitration you're going to lose so we're trying to bring up seven positions up about seven thousand dollars I'm going to arbitration that's between six five and ten thousand dollars a day and those can easily go for three days so it's the same for the tax collector's office yeah there's there's in the tax code other than our presentation yes and then steps to as well there's certain steps they don't have Stefano I think you're a dollar more per hour if they get certified and that was the case with one person and the tax collector's office and in the assessor's office again on the page sixteen that we also had five thousand dollar discrepancy in salaries something I don't know what that was bus so he's this is Union we talked about we have contracts with these unions do they two years three years so we'll be paying after this like usually three or four year contracts so where do we add on a percentage of it what you're in contract to me and on some of these are one of the percent of this year for the big one the CSEA it's two and a half percent yeah except for these about seven positions everyone else is getting into a half percent raise except for these people a couple people if you become certified you get one dollar more an hour and that's about five percent twenty that's really something about an hour well you thought that was worthwhile because we want people to be certified inside Ironman just was curious of what liability at ahead that's on so next year we start the cycle over we've done the police we've done the CSEA so make sure we start the cycle over there before your contract I think it's police and Highway next Janet sir anything in the operating of the Assessors the border of Assessment Appeals tax collector we just mentioned that the big thing immunity wages is simply will be expected there [Music] can any one of those [Music] and the postage is just moving in what we discuss for adjustment this is a different postage she's always had postage in her but some of it might have gone under software because she pays into quality data who sends out bulk mailings and so I think the Assessor and the tax collector both have postage lines that they've always had in their budget but not our same postage thing but they have bulk mailings that they send out and that's why they have it xs/s for the assessor's office only went up 6% why are you looking so Viet assessor's office send me some dog they're posted percentage Allah would have 6% of our hands but this is just because they have a position probably UNC notices partly the software so part of this yes and the post [Music] but the software just began so some of their postage came out of this software fine softer thank you I can check on that [Music] apartment specific outside service lines in it so wait that's some independent contractors of its professional services and there's two that are Department specific professional services or outside services and the department specific supplies and they're pulled out separate in the uniform chart of accounts there it's kind of following that but the difference is if it's something that nobody else is going to use that we couldn't get any economies of scale that's how we kind of described it to them that it would be departments specific but if it supplies that we could look at and try to manage into interdepartmental II then we wanted in that other line office supplies or professional services so for them Department specific outside services are this chat some of it is the Assessor does audits so if there's personal property like in a Costco we hire a company to go in and order what they're telling us that the ice makers they have on a slicing machine we cut them back last year we're trying to bring it up a little bit this year and it keeps people honest [Music] it is some upgrades to the vault that security for the office that that there they have a lot of cash in there or sometimes they don't people might think they have a lot of cash in there and so they wanted to do some security upgrades so people can't walk through from that right now they can walk through from the town clerk's public space through the vault through the assessor into the tax collectors office without any without any heart stops and also in the assessor's office there is no if somebody wants to go behind the counter they can just walk behind the counter it's just a floppy game and the collectors we have a little do you press a button at least to get through so they wanted to upgrade that I think that's reasonable and also our collector what are we thinking the software is off by 2000 that it moved from software closely um a knife in it could have had that could be the Assessor that was telling me that that so that's one I'm kind of sure I don't think it's off I think it's just I don't have a good memory of what exactly that so we'll check tomorrow come back the tax Koster yeah tax collector postage for sure [Music] if we feel that it's enough to hold things up at the end of our discussion so beautiful dog that's small dollars instead of nice you a chart for HR department we have a lot of the actuarial services and HR attorney in pension consulting or have you this is a big part of this increase here any further discussion on that one yep I see is there something in IT communications were sound on them there was an email I think the jerk copied on that we had cut the 7,000 out of there for the video system because when we're there were paying seven thousand or so video system when we're here it's free why don't we use the free one over there we got a little bit of an uproar on that that because I didn't realize it's more complicated AG land use that system comes with some cool features four minutes and agendas right now we have three different systems that we use for minutes and agendas at the town and one system at the Board of Ed so for the town wide we have four different systems we met we've met twice so far that last week and then and then this week and Eric from the Board of Ed is taking the lead on this and just looking through the steve has given them the charge could we narrow it down to one system and if so what would be the best system and clean up the our website so that you can find everything in one place so all the parties have met twice IT the three it2 on our site and Eric from the Board of Ed are looking at two different systems to come back as a recommendation somebody is going to have to do something new and different so somebody's not gonna be happy but we don't know who yet we can work our way through that one of them will probably end up with two systems because we have a system called decode that Ginny whenever we do ordinance changes or updates they keep track of it and the most important thing they do is they keep all the minutes all the port the town meetings and everything and they keep track of it going back forever if there's ever a question the other one systems are really meant for meetings like this here's your minutes here's your video put it on here's your agenda so am I we might so we're still looking at it but we think we'll end up with so do we need these 7,000 after all for nothing leave it out um we probably won't we'll need it for one system or another can you manage $7,000 somewhere do you have that back in oh no I can find $7,000 once we get the recycle so you want to put that back in for now I guess you right back there 695 let's see where we end up that's out that email right but we actually needed that that that we're still working through anything else on IT town clerk not for discussion with the town clerk there's everyone okay we are going on yeah the Registrar are we covered for one there one referendum a referendum possibly two primaries and an election we should that's the timeline that's proposed terribly became so much make sure that we hadn't 170 Reverend and they have fun also calculated out there's a president of a primary possible and less German she we did it together where we have to Anna last year really historically I think mentally they are together the sort that we do it together for the difference one is a 10 day notice that's what we have to get the Capitals hear it pop on council by Friday notice the Town Meeting Sookie week or suggest date so recovered for M&E yeah there go there come along with that you know we have two referendums for the budget I'm sorry I keep anything increase for horses as a whole for $4,000 last year they didn't have a lot of categories and so we were just trying to reallocate the best we could that so if you look at last year the total was thirty thousand and then the total this year is thirty two thousand so it went up about $1,900 that and then I just tried to guess a little bit about what because a lot of their expenses in the original budget were combined in the seventy two thousand that says seasonal sporadically just last year that was called election expense and that had wages and it had salaries in it and so we were just trying to reallocate that as close as I could that so I wouldn't hang my hat that forms some printing 100% what is supporting schedule so there's there's a method to the balance per the forum post of you know this one and you it have you hit earth with small dollars their software is going up and summit is obviously some of that is because it was allocated in the past to different departments of different sections of land use and they tried to simplify it this year so that all the software goes to land use there is a small increase because we switched programs this year as well - building our insurance that is a cost that we get at the fees in an advance from kurma of a pathologist and it cost so that's what came from fidelity bonds and errors and omissions both are included in the municipal package we have errors and missions as is included in Stata to the bottom we haven't had any actual expenses to that and then the fidelity bonds are our an employee dishonesty in terms we would we would cover that if they need help for these new abilities coming in that it looks like some of yours when we put them on in forget probably is fact they don't get a son I'm gonna be from the outside there's two pipes outside among the set of sauce in it is affecting it there also may be charges that yeah very very complexly Branston he's gonna have very blessed salud hire somebody plans to do that Aaron reality alright conservation condition that actually went down a little bit it's engineer economical small entry stairs you needed all of it the decrease new stages has to do when the person in a long time a person is gone and a new person it's calling a little bit of cookie are nsns training reading leather shoes exercise regional on patrol we had a meeting this week we have not really gotten any increases five years and the Regional Animal Control is you know the flow field Bridgewater Roxbury and they're supposed to have its curves three-man justice reporter to see partner GT contracts degrees maybe some agreements but they just hung up because they had senses you'll be spelled in five years and they probably should have been employs a little bit at a race every year [Music] yes employee benefits so then we wanted with halters enemy yes so the one thing that was added to the budget is and there's been another finalist Angela needing an analysis and bedycasa said that a possibility that we switch right now I want any more sick days a year and that's twice what yeah apparently then we might not be denying that that went in because we were previously doing something funky with trying self and insure our short-term disability says let me get it straight we pay you to work and if you do work they pay extra for we're working because in a sense again and after one day the same about his years so it was his real problem is chronic so we switch to the 24 days right so this is it this is what we're looking at we don't have any boys do that now so he's doing an analysis of who's taking it was not we should do it with our non-union people beautiful are we bringing it into Union people and battle today benefit little just wish there some sort of that ecosystem I know we need a firm to enter Street Ebola it's a people that don't take a lot of days has been out of it and the people that are sick a lot and the Minnesota looking at we've just talked preliminary with short-term disability people that would be used under long-term disability and maybe the snow noth-nothing affinity yet we just want to research it and on health insurance through our unity contact they are going from paying the individuals who are paying eighty percent enantiomers the first that's reflected in this we're also nice ways to go over 70 it's not humanly your own fan plan costs out of 2300 swap hours so 100 tell me this question for the teacher so it is the right object the desires of the five digit number button either right the right work this is all totaling up to general government that and so we can put a hex one but I like this and if we bear it in employee benefits people forget and suspicions oh yeah it's like a penis when you do have young children it's great [Music] else [Music] safely so he in which they are in agreement on the portal got a table negative we don't know where it's gonna crack a little bit and it's we could have a system or but I don't want to pinch Police Department and that's what we're gonna plant questions about holiday pay looks like anyway absolutely gonna come in the end stage really work on but I was weaker than last year it is said you went directly that holidays let us take 90 percent of his attack elation 85mm about the percent of Jays calculation and in this year instead of doing that we are taking as negative contingency with women include holiday pay so last year it was directly against holiday Palin in this year's town that [Music] so they're getting that 22.5% an increase but the beginning but if it was was not correct that that the it was too high but it's just a stand-in for the sixty-two dollars any other please centerfire their sentiment about the coming here swear if it so right here that when I mean he did the additional appropriation in this year we did two rows so we did at 35,000 we didn't have looking at maybe between the departments or those medical things and they divided it so they do have their extra 35,000 in there and then a current status quo budget that they started with 223 and as their original budget their portion of the physicals 24,000 so the adjusted budget is for this year it's 347 and 635 and then the other 11,000 went to here to can Underwood so we changed there that's the difference between their original budget and their final voyages just an allocation of authority have a tender star citizen in there I guess without seeing the actors you know this is I said can it on so we could review theirs and we were comfortable with it it isn't laid out the way ours is but it's pretty easy to understand Center company did not happen in a minimal format that would make sense they told us so Marsha and her team I'm going to go over there so starting July 1st they're gonna do their allocations and their spending it's more closely matched to town going forward so we get budgets versus actuals so so they're the same category says their as their budget and just help them with their QuickBooks [Music] and alert fire actually experiencing a decrease by a combined let's taste a bit yes so number based on number of [Music] we could have actual numbers these are estimated numbers it's for the calendar year 2018 and so that's what we pay them in July but they point out to me that the agreement says that they don't have to give them to us to April 15th and so those are only estimated numbers that could be maybe change that agreement so we get them in time for the budget they're pretty close I know both companies have had new members join but I'm guessing that if they didn't join my time July 1st of last year they wouldn't qualify this year I thought right around this time you'd be handed a mafioso style in with the head count in there right around this time that's right come on and then the other one we would send it over we know all I know it it may not been April fifties but it's that might be a different deadline I'm thinking but it's it week we don't have it yet and we couldn't get it in time for this budget even though it's all based on the calendar year version two medical services that 3:30 should accommodate for the additional personality I was comfortable with the way they presented that budget they did a really good job on it they were very clear you know it's a goodly increase yeah when they did their abuse intention they broke it out right but I do see that here because we don't have the coefficients and we have some we couldn't have copies of the presentations to refer back to open anything except for last Thursday but I'm getting those from Thursday but yet that we can put them in here but they're also part of the center where they're going to allocate it in QuickBooks will get budget actuals yeah but that's it's much easier to see it let's see your minds change especially if they do it let's understand what fire marshal yep that's reflected in the I was impressed with his this presentation is very thorough so that's great and we were just paying Dave's salary doesn't have any benefits doesn't have retirement as a part-time so it's just this and then if we were if limited revenue that's where fire marshal fees should be ready to be able to see kind of what Soph says yeah we have about 28,000 year-to-date actually collected about 38,000 bill so we'll end up the year somewhere between I think 42 and 15 so offset a significant portion and he's trying to divide it out the revenues between inspections and permits because inspections should be year over year and permits should be one offset there should be some every year but it's a different place every year it does cover so you need to get portions of salaries that's very all right their questions comments or concerns our fire marshal civil defense we're gonna get boys for that soon and it went up last year it's consistent this year so that it consists of things that we can't budget for things that they just don't know this is how its explained to me that Jason the fire marshal and Jay the police chief are in charge of that while the the actual head is on leave or something to that but those are things that we can't budget for that that we just need that this year it was renting a generator for the school shelter other years it's been extra combs and things that were maybe the storm that food for when they're there working all the hours to clear the roads that's what Wayne gravis is out yeah he's out on a physical disability right now so J and J are filling in as deputy emergency management director highway department any items of concern there there's still a hot tree removal to do yeah well Santa Psaltis now Penn Ralph made a very good case to Marcia and I and the Board of Selectmen that he needs to take down more trees that are dangerous in this town right away and what that appoints a liability you covered that in our meeting it isn't you did anything else and wants to chat about there facilities not really much to talk about there recycling recycling okay we'd gotten a bill from New Milford for recycling that went up almost 100% and I wasn't happy with that I think I told you they wanted to advertise the land and everything so I called uh dan Rosenthal over in Newtown he he wants to open up on Mondays fee for recycling last year didn't offer us $30,000 they 143 666 is Jail so I struck a deal this afternoon around 5:30 with Dan Rosenthal that we would pay him $20,000 residents will have the same permit fee ten dollars and they can go there six days a week and then pay the same thing you pay if you bring your fridge 25 dollars for your TV you pay whatever we're just I just need to double check the agreement that we have with New Milford and see what the kids if there's a cancellation period and then we'll cancel it right and then just say thank you very much but we found a better deal so we feel comfortable taking it down another time yeah I think we'll be able to make yeah and you know the distances to Newtown versus the Milford it's about the same distance from us residents [Music] so taking it down another town well we threw out 30 now which is where we have been in the past yeah New Bedford wandered 43 I left it at 30 while I negotiated with dan dan done agreed today at 5:35 that we make it 20 I think so we'll double-check let's do it utilities one of the change in sign utilities between the original budget and the final budget as we moved for some reason Parks and Rec was paying their own utilities that and they it's really the finance department and the purchasing agent that reviews the bills and things so it didn't make sense for them to be doing their separately the only other ones that pay their own utilities bored of it and library which are treated separately as we know so that's one of them and yeah the you to the rate we have locked in for the cost of electricity is still good through November of next year but cover source transmission is going up a little bit but most of this increases for moving parts and recs over into the unified bill and he got side utilities the health department increase looks like it's all Senior Center four thousand dollar increase and you want to chat about that [Music] it's social services that have an increased their the social services right now the the biggest difference is that they have a seasonal sporadic employee that I gets paid a little bit out of the general fund and a little bit out of any grant that they can find to fund her and what they're requesting is that that person work and change from sporadic to a full supplemental type of evenly she person ten hours a week I think it was year round just stabilized the funding if you were to not go for that they would need they would like her to stay as sporadic they don't just cut that and people cut it put money back in it all right the number of people that are social services is helping has almost doubled in the last two years and it's getting to be an appointment you have to sit down and have a conversation with people sometimes for an hour an hour and a half gathering all their information salary information where they're on snap were there this were their death so she does need that help she convinced me that something and they're also up above we talked about it's under facilities that I know it's under yeah facilities safety and security that there was five thousand and there year over year and Steve added another five and that is for them that they have people that come in all times of the day and night and they don't have any security over there as a separate every way and sometimes they see sometimes people come to the back door that's where her office is and they all know that so she works many evenings because that's when people can come see her and people would just knock on the door and she doesn't know who they are so we want to put a inexpensive video systems that you can see on a computer who's knocking at the door 7:30 at night she's with female alone by herself in that building so I think that's well references in fact I probably should have done it no money there probably the burglars don't watch the members that would hurt something like that it's a pretty concerning safety issues yeah could we find it in her eye why wait and if I can find it I'll do it sooner if I can find any budget but we just went to we have finished we met with every single department head we're adding looking at it you've seen the reports to where we're gonna be over well we're gonna be under if we find some well of course we'll try to do it but she does that night yeah we can just use damage okay kappa those school that's the school somebody having everybody's oh yeah we're not about five thousand four five thousand I'm saying just as it was safety or the safety thing if you authorize me I'll do it right now let me see if I can find it in the budget first okay we can come back to you shortly right no I don't like gettin into the general fund especially for small items and keep our triple back what regional social services these are programs that we contribute to right does anyone see anything that they would like to talk about this is pretty standard we lowered it a little bit just to make it even for each of these organizations and I think it it's important to say again we support the organizations that support Brooklyn directly to additional positions but then it went back up to two they didn't use the position between last year that critical acquisition should initially regardless of the social security regardless of any of the uppers group their position July 1st the show that hired by July 31st that we should have been going through a process of social security so now we're looking at to a position you know the impact that one position well it was improved they didn't they didn't hire it so they got through the year without that position remember we ended up with a only had seventy nine hundred dollars like you spoke that's the litmus bit okay I think that's fair it turns out on their circulation desk if she has somebody out sick she has to hire somebody else to come in and cover and she doesn't have that in her budget any cover and she spent most of the money that would have gone towards that second position in hiring people to cover for other people so that just shows poor planning process you have a position open and you hire you brought in extra help to cover that position instead of fixing the problem we don't know the true impact of the one position and what you're telling me is we didn't hire a position that was approved when we backfilled they're electing people to come with the problem the problem is at the end of the position so family position should benefit regardless of the person sick bring it outside help we had filled the position no I think that year every year they have to bring in outside help and she's worked up a projection for me like they just haven't gotten to the email but that what they it's a we asked why are you what's happening with the budget if I take this and the issue is that certain places when people are out sick they have to still cover them but they've never had that not just not the new position but current other positions so that's going to happen every year going forward she was told not to put it in her budget and call it contingency because that would be good but she needs to have it if it's a happens a year over year if it's a required thing that she needs to have it don't call it contingency but call it what it is a sick time coverage that and it just hasn't been in their budget do you know what the impact of opposition would have done wouldn't have had she said it a presentation there were a couple days where they the couldn't run programs or what they know personalization so is C so we saying let's let's fill that position there's still but one position and let's see what we say we don't know the impact areas issue we're talking with the two new positions and we approved one new position last year that it wasn't filled do not maybe impact with what a position time you don't know what it would do you don't know if one higher what that will do to the programs what it was depending the best we're going for jumping to two according to what a Board of Selectmen yes so if we were to the rules what the Board of Selectmen added do you have one plus one that's actually two doesn't actually in last year this is actually adds to we're actually got three right now I would like to see just what you're saying here oh you're saying you're over a year if they were status quo they would have a person it's right but the starting point right get the starting point for the library should be see that they have one person in there if it's here over year starting at the same point where last year in the house then where does the whole social security is that an issue like the Social Security into that an issue is that clogging that 46,000 prohibiting them from achieving what they wanted to do last year because that's not because of the Social Security no because their budget last year was five hundred and fifty thousand dollars for pure salaries no Social Security so that's what we're trying to fit the numbers into pursue for sad just salaries but they were they didn't know the full scope of the social security which is why they held off on hiring now there didn't know about the social suitor here in the elbow until then until we told them about it maybe in when we were trying to figure out this financial statements may be higher because that's [Music] how it just showed up now they didn't go over budget thirty forty thousand dollars every single year right there that's why we have the Europe that's why you've got the year-over-year actually because we can't go if it's in the actual but we can't go actual actual and then say we have to add it to the you know to the budget because we've had it in the actual so we've got it for apples to apples that's where we have year-over-year actual actual actual actual [Music] if we go back to 2017-2018 reason so weird did the social governmental partners on the Fed Stan they didn't spend as much on what they have this exact same things sort of doing it they're getting essentially an increase from the actual past by putting the social security line in there we're giving up no the 46 is actually man exactly yes that's exactly not trying to say yes yeah start ikkyu lates it should cut down to one position and see what have the 46 thousands actually an ad according in to everything else and then in that four fourteen they have two new positions in there as well and somewhat what we have as the the year B earth Anna gave you for the last three or four years and she's given me now the data for salaries so we can go back into the year-over-year and look at what salaries who was at how many hours what was it rate and just you know because right now we all in one line item for salaries and we could just analyze what all those salaries were some of it it's done and just big groups these reports so if we reduce it by what the court of Selectmen a today then they are only able to hire for that one new position no two positions two positions plus they get the Social Security if we take out well Steve found out they use the third employee you put in there so they had one position for last year they didn't still close I didn't think they have not correct and they answer to this year to part-timers no keep that one in there from last year correct then they asked for two this year we back down one of those people but the worse let me put one back in because they couldn't afford the one and they're getting their Social Security on top of it so they are getting three full positions plus the social service Social Security was baked in there right one was suppliers hear the sound it was built in there the only reason why they could afford it is the Social Security once we pick up a Social Security tenant that position money comes free so they would have to reposition you had that 46,000 and it's almost - almost two positions more like one in three quarters of a position just with the 46,000 so anything on top of that it's that's pretty good in the salaries line so and y'all like to see - I see you have to want to see what happens we've been stood up so the one for this year we didn't think they had money for it but they are advertising for it and they think they'll be able to fight you could actually take out both new positions as leave that 46th pot they could get one in three quarters people yes yes that's most of that 46 is companies all its social security but but they but they were sorta Social Security it's in the 550 and that they are used in the Pens or that that's what we're that's one okay has always been there there was the the substitutes that really bad their budget up sorry I was so take these out where's the where's that third position for this year there's no [Music] I get a mother's eye it looks like they're getting the new position but they won't but they could afford I can afford they could afford it you could take out twenty thousand dollars from that forty six thousand right and take out the two positions on his page and they would still be able to afford one of those positions but the one that's advertised for some reason a finger they could afford that position so that okay Marcia's witness question goes to you this year's budget are they gonna come in because we don't know how yet we're gonna fund the Social Security that if we tried to tell them they've got to free spending because they may have to fit forty two thousand dollars in their budget but this year because we're not guaranteed that were going to be able to find it in our budget to give it to them that because it's a nobody's budget right now so that plus her she's got the ad out for a part-time person I don't know where she's finding the money for that plus she was trying to double up with a woman that's leaving she was going to double up a number of weeks I don't know where she's find some money for that she so we asked for a lose for how she's gonna fund all this she sent me an email what does what a map that at some higher purpose lino right none of the math that's up I really to be honest with you I don't have a problem with tiring that one person even if you put out an ad mouth tomorrow we figure out the Social Security that this is what we agreed to last year we agreed to gun position in this year's budget as a group that means we know I'm sorry last year's budget you that's care of Sean last year we agreed on position when we agreed to the position we agreed to the Social Security on the backside of that that's a given of my eyes you know like when you when you say you're gonna hire someone this is a backside thing plus a part time I don't even know if you do so she carry hires are now if it hires him or her now it's gonna be three months salary right which they should have done that sort of try this I have no issues with that but now it's a money thing in this year's budget in March the ceiling I don't like the respect that there's a forty one thousand decrease there's no justice schedule which I won't pursue you think you've had the women show us Europe in your actual using their old chart of accounts and then what it would be this year that as far as the requests so the one position is very simple to clarify it's last year's budget plus Social Security when Sean was saying that's that's a number it's last year's budget it's on the salary line they we're talking about pluses Social Security that gives them the one position extra because they didn't fill it so they don't know what the impact that one position truly isn't to be felt so it's a sideline plus is Social Security that should give them enough money to hire positions by to could Steve Steve added are they ask for two suits they took out on where the board is let me put one back in right [Music] I don't think that's puppet week between the two lines yeah yeah I think that's i'd give a half a position then on the backside position I'd have to take out the 40 thousand if you want to really give a little bit more I'm okay the tap just a so it in the reduction of 39 positions right now is the three to six they should be able to pick up a second account musician but offense history what I've just dragged the form low Social Security if it had been in their budget right and then two years ago we took it out Kimberly were supposed to put it into the towns and it never got put in there that's not the library's fault I agree with that that's why I said I would have not have a problem they filled the position tomorrow and we need the coverage that's not the library's fault a library spoke to me is we didn't fill this position to bring it to our attention until March of the next year it should have been brought to her attention August at the latest [Music] that's my gripe with the thing in order they should have never been penalized with Social Security let's be clear okay that's one week sure they're not and yeah I agree with that but the position didn't give fin and the notice the first notice to fill the position is just going out now and we approved this last budget system they were trying to do the right thing and staying under budget they didn't know that don't so recently understand that the budget communication that's a foot calling that's a phone call to stay with the exception I think you guys are overlooking the fact that they've always been hit with a stick those types of conversations yes but the process needs to work and we don't know they like I say the impact of one position let alone three anyone have anything else yes so just because you're saying that we shouldn't penalize for the Social Security and we should at least realize that their stead of getting qui s'appelle these 26,000 for firing that's correct yes okay so yes yes that's the object I follow up with that adjustment though I think we're below just 46,000 the right number for Social Security though that seems a little high actually we're right at recess is the poison it's only one so 46 825 yeah an impression that doesn't make sense to this the small things the math connect the bet that's an act you do even if you take it's 46,000 out of the equation no I'm not trying to be a Buster on this like you can't add three positions and headed the correct amount of social security of being a net zero no because we write it but there's a couple other heads yeah is the book there's the book transfer there's there's one or two other things that fit then we took forty one thousand now as an on way to abductors queening from the request I think the problem is that we've never had a clean clean budget versus actual we've never we've never looked at the details we've never held them to to keep comparing it here budget versus actual I'm kind of bummed but $41,000 not they're trying to do a lot of good things in there that's true with that it's a busybodies resource to take on the salary you know Devon clearly showed us to better matter our library compared to other similar sized library can significantly understaffed you slow chart with the details well this gives them the room to poke that one part you know don't they want actually but it doesn't matter once we approve the dollar amount they can do whatever they want so it's a person now it could be a bully though but next year we would not fund that person and they'd have to take it out of their operating budget and if they added another person they'd have to take that out of their operating budget but we're somewhat doing that mouse t they didn't fund the person last year that great and they were who did still this or the same bone so that logic I would love to stand by that logic yes but we didn't stand by it now we didn't figure out a position until now that money was used elsewhere should have a line in theory that says sit contingency right if somebody's needs to be is out sick and somebody has to be called in and to pay them and pay them to do that we should come out of a sick contingency we can think that wouldn't otherwise she's gonna find out nothing because it's just no because again it's money out of our control we don't have control over the library funds once it's there it's there they can spend it we have no control they're better off coming us if that be the case then we have some control over I mean yeah I pass I mean Dassin once once you do that that money is in that budget and it can never be clogged back it's gone because they're aligning them like the school correct we have no authority to use mmm I think is amended as they wish correct they don't have the answer line item to us or anything that's just they get the money to fund themselves so contingency on that side does not help to tell me although they're not quite like the school I think that we could put in some requirements if we wanted to we can check with the attorney I think if you leave the position Zegna then you leave that out one of the other we don't cut the wage line and you leave that cut out they have to figure it out right they can we change the way we don't think that things often I'll write luck right now we're at still the negative 39 300 close the social plus it's our security on that [Music] you take away the two tech little to musicians your question it's here and we also take away 41,000 but if we [Music] so if we go back to just reducing the one position and the 49,000 or still that's zero right hook is a woman without the position so if we take that 26 - it's those 61 thousand dollars in addition to last year's budget yeah that's part of that well that's if we cut cut to the plate we cut one position plus the forty one thousand they're still gonna be 60 additionally it's a trick the baddest a see the percent without social security that is a 2% at one point 88% increase as you said apples to apples Social Security was always in there but they spent snowy's so they're they're effective useful budget always included that number so by putting it into the physical budget it's I see it as an increase I see I see that Social Security line item is pretty much just offsetting the non weight reduction so what does that mean it's all confusing like this then only one position let's go like that for now yeah I'm started with you but I'm open for discussion stuff so we're just taking out 26 - and Social Security on that [Music] over twenty six to one and two thousand four dollars and Social Security [Music] all right recreation have some fun [Music] any questions comments or concerns and anything directed partner [Music] and that increases this for you so just so it's clear none of these nothing about include all the summer camps and things like that that's all on a separate fund parks and rounds anything anyone wants to discuss there thirty thousand dollar increase [Music] we spread out you know back to the overtime increased again a little bit but how does they manage the overtime I mean what is the process of overtime like the town does the manager prove that through Marsha at some pointers I just thought and the horses out of the barn and we had this is there some controls on that the department heads are supposed to approve the overtime before it's worked there they have to watch it manager yeah no I'm just trying to understand a process I'm not arguing a number Eileen just trying to understand so I project the overtime hours then that gets put to somebody and it's approved and go forward so if there's a snowstorm Mary says okay you guys what are you Chris how long do you think this is gonna take cleanup six hours or more guys know and she approves it yeah and I knew it's mostly snow Ali and I have reached it I just went for other departments to work on kind of goes like this I know that is what it is but you do have a process enjoy yes then it's not just they work and come back yeah all right and with the new time management system and then all right if you it's gonna be done better that's a rookie Justin - yeah I agree with that process the time management it's an honor system really right now yes but with the time management system we can geofence gotta come in and check in it's just a good idea and I don't think anybody's abusing us enough didn't say that either no I know you didn't I don't think they are but just for legal reasons it's much better to have a system that is actually tracking people coming in and going out both Union and non-union I've always had you are Ken no we're not out crs when you check in with your badge coming you have to come in and they can complete the badge actually we're on your way out yeah I know a lot of a lot of big shops around they work for 15 people I think they only really look at it if there's a problem you so much yeah first thing they look at that announcement it's just good what you're gonna get yeah [Music] - marks and rounds [Music] are not we took out the historian that we are we had in the budget but we had never felt it so it was that savings we had one years ago I mean if we got somebody who wanted to do history appropriate Historical Society yeah but they're not [Music] this is historian actually write stories about Brookfield and who did what and they look at the run champion The Voice for years Arts Commission constant here debt service so is that service on the screen the new number is if we were to buy everything July first because we really need it and if we were to take out debt on that right away that that is the 10-year and the five-year debt service calculated on the other page in our prior generation we weren't going to take it out right away and we were the 10-year we were going to bond when we bond things the schedule has been that we in November we take out the bond anticipation note and then it's not due until the following November so we don't see that on our budget this again worst case scenario is that the ten-year is a loan same finance and costs possibly that but we could also bond the 10 years we know we're going to take out bonds criminal bonds anyway for this new school [Music] No how how is that going to hit this year so right here is how it's going to hit this year and over here is how its capita is calculated that I'm still waiting for it to find out what percent would be reasonable but and this is just the calculation Excel figuring out the monthly payments of one hundred and forty thousand a year pretending you were in five thousand financed over ten years at 6% monthly payment that's the annual payment those two the five year and the chair together added up to the 121 [Music] can you go back to trying to compare what changed from this one that I hadn't I hadn't done an automatic calculation I had done it on the work papers that I had estimated how much we were going to take out over for the the shorter term and I think I used to 5% five years and ignored they get ten years assuming we would bond for that [Music] I feel sorry I feel like we're bonding less though from yesterday to prior week so I'm confused how the numbers going up because that because we've gotten this one we've had a loan for the 10 year instead of bonding if because you were sitting you were yesterday Dan was saying well how come if we're changing the intro it's not affecting here well if it's a 10-year bond it wouldn't affect here so your expectation was that the 10 year changes would affect this so I put it as a 10-year note instead of a 10 year bond that any bonding we do with bind anticipation notes on the schedule we've been doing have absolutely no effect on the year we're editing for and so by making them by making loans or leases or whatever we want they're not bonds they now affect the financial statements does that make sense the financing cost of the bob of the loan usually there isn't finance aggressive lines supposed is a bit [Music] your current years and cost available that sir yes we bond it's expensive although I don't know that we'd save any money by taking a half million out of a bond that versus worth their price versus short-term financing but this is just the ten-year trays are now going to have an effect on this by the dead and we've met so it's we've never had it in for the interim financing we've never had it effect that current year's budget that I can tell I can take it out and just say that the capital this 10 year is going to have just like this no effect because we're going to do it with bands but this would be the most conservative presentation so typically the band is included in just the total debt service line now we're separating it out and and because we're doing it this way we're accelerating in the one year these two separating and accelerating about year that in the past those two columns were together for it and so now we're accelerating in a year and having it just alone we don't have to do that that it may not save any money on the bonding by taking out a half million or whatever it ends up to be I think the lawyers are going to do just as much work there they they don't charge per dollar but but I just wanted it to be the most conservative until you tell me to do something else that I want to be the most accurate and the most efficient I also checked with the bank that a lot of towns are taking smaller towns that have smaller issues we certainly would do with the school are taking loans out instead of bank loans out instead of bonding and for fire trucks things like that so he's going to give me some information on that that and just trying avoid bonding because it is very very expensive but you know there's no way we're gonna get down to small dollar amounts there's what get down to smell there hold on so when we get down to small dollar amounts that might be more feasible or just changing banks say they don't think a small conservative bank is going to give us more than 4 million dollars a year you still look creepy I am and if you [Music] for borrowing the same amount just in a different form if they'd sit you don't the bed that you don't now paying anything sooner you're still paying something but but give it the band's they're not do right that's bad that's Mike right exactly so I actually will show up in the career hungry your bands don't show that's great this shorter turning for financing what you buy is the relative difference between paying in arrears not [Music] and the reason that we would do that is because it's a net more efficient financing let's see where we end up that I'm not sure that it would be more efficient just I mean if we pull a half million dollars out of an issue is it really gonna save us any legal fees because useful life of what you're right I dream that you're not you know you you ban ban ban ban build up a certain volume and then the cost of doing the bond issuance whether you do 12 million or 18 million its nominal it's not a big difference there's no really there's no there's no server for $4 and feeling ya know they want a horse and it was boring our financial advisor it's there's we eat borrow we don't borrow huge amounts so we're at the bottom of the fee schedule the minimums and you just get hit you might save a little bit it's not a lot and they essentially fill us by the hour and we're reading the documents whether it says 5 million or 50 million same Mata John Steve do you guys have any inkling of how you would approach the short-term financing I like the way that you guys have structured this you know through the five into ten year I would lead towards borrowing you know just alone rather than aiming a lot I think it's more cost-effective and I don't think the interest rate you would pay a month we'd have to chat but I did the interest rate is there any benefit like a credit ratings perspective of the bonding versus I mean it's a small amount borrowing its borrowing that's our leverage yeah does it yeah but if it was always terms if the loan term happened to be the same as the bond would it make a difference rate you're saying sorry great what you know just visibility like - I would assume not correct you mean you're utilizing long term debt versus short term financing yeah maybe there could be some discretion well then also rating agencies do like to see you later' borrow they don't like to see everything put into 20 years that's true yeah when you've got something you know it's gonna last seven they like that you look at it and say it's a five-year asset we're gonna borrow for five minutes ten years we're gonna borrow from ten years you didn't see very important so how does how those four columns I know you paid current but how does have the other three columns where do they roll to I'm at on page so they don't roll anyplace because it was this one that's not true this one eighteen eight forty one comes over here as rolls into right there 18:41 that and that's what we would transfer to the non-recurring fund [Music] 18:41 these two we wouldn't see as current expenditures because their debt that all these three we wouldn't see we would just see the debt service expense so that's the monthly payment that's the annual annual total of the annual that rolls over here to this line trying to think of is how this gets proposed so at the 20 year [Music] okay yeah it takes one year college yeah it's not what are we exactly a real ain't no more you would have proved for reference tomorrow or a total of two million date for 28 and 99 175 just use the word borrow not bond ten year five year but we don't we don't we're in the motion we don't do that yeah we're not doing general obligation bonds are notes and tempering those that temporary done very notice yeah usually considered one day these outside we did that last it's not any not much different than last year the presentation here is different but last year we did twenty year bonds we did shorter financing which the actual was we had taken the total that was less than 20 years and when that's why the first ten years the payments are higher that's my the bonds we just did in November and then the the other stuff that was just five years we have a loan from the Savings Bank what I would say if I was creating this motion is the town is authorized to borrow to eight four two eight five and ninety nine methods to be determined by the First Selectman and to follow our charter we gotta go back 1.8 is all right we got it the interest rate becomes an expensive right now we give them something very exciting the contingencies quantities of autism we don't know [Music] I'll start yeah let me just get to this guy right to the heart of this thing and so Revenue contingency made no sense what was explained to me and still makes no sense I'd cut [Music] that covering for potentially not getting remedy know that we don't we're trying to gross up the we're trying to gross up so we don't where the number of places where we used to net the revenue with the expenses and if they had you know this really qual hot yoga program that was going great they would have more expenses and they would net that revenue and it would all work out that they were still under budget when we gross them up they have you know high yoga program they've got to pay someone every day and so now they have a lot higher expenses but they're getting in a lot more revenue that's what the revenue contingency was for so that we know you have to spend money to make money but unfortunately in a budget where they're grossed up you can't spend any more money to make more money so that was we don't we don't want to do an additional appropriation it could all be in regular contingency but statement taken politic so it's just trying to hear mark what what that was it's it's too it's too alluring allocated $25,000 that we'd be lucky to have and overspend somewhere else I don't like it they still have to prove it yeah I know but but you you know how when things don't know we got to do it and here's a knob here as a place to do it as opposed to finding it here at by you're finding here here's an obvious 25 grand good nobody you went to hot yoga right here I [Music] mean is this a pain to see how it goes let's say you're 40 guys it seems like a high number just come to 25 at the end here now oh it's reduced sorry not it to me it should be a one-pot contingency in that patch should be fifty thousand we didn't attack any budget line items except for the library this whole budget process we have not reduced one line mater yeah what I'm saying that if we don't reduce the line item yes it goes the 50,000 diminuendo fine yeah total contingencies fifty thousands right why if they if we attack line item budget line items then I am open for more money in the contingency whatever we attack out of the line item could drop on top of the fifty thousand fifty one of them do it by line item go read about it we did not look at one line item and take anyway anyway over time line items and say reduce over time from 20,000 down to 15 we didn't look at any salary items and say reduce you know down a little bit we looked at no supply line item got cut in this budget nothing got cut right now so to me that's where the cut comes in this budget period because now the 50,000 total for all three that's Maggie that's my logic yes I think it makes perfect game you ask we've been okay with fifty thousand this year unless you go to each line item then they said add say 50 bucks therefore with bucks terror and what is the reason for asking the department requests for 215 at the start two reasons one short term or long term one you might have expense that is that's what contingencies are for or the second and longer turn reasons as your budgets increase you want to keep your unassigned fund balance at the same percentage and to grow that you have to have money left over and because if you have 10% today and your budget increases 10% and then you should allocate money specifically for that purpose yeah and not everybody would soon fade and there were two other reasons exactly I don't even legal to put in a budget that Samaritan wasn't sure there were two other reasons one is that the bonding companies look at if you add money to your budget we didn't want to add money to the budget that with additional appropriations I have to disclose that and the financial statements they asked they asked in the bonding Club the second is that we wanted to have a balance there because we asked the departments not to pad any money not to say oh well I you know I think it's gonna be 15,000 but because I can only come in one way I'm gonna make it 16 because then every single line item is a little bit patter but then we would have seen a reduction along the way we would have seen more reductions on each line item along the way overall reductions you would have bite nature year-on-year if you say we didn't have an impact and there would have been departments that would have gone that and overall you wouldn't went down on most departments as an overall rule with that logic because you're saying if we padded the last five years each person padded a little bit padded a little bit when we come to this year there should have been a reductions on line I time so it wasn't no we ended up with a lot of money and we had six hundred thousand that we still had that we still haven't figured out yet what I'm saying is you would see more reductions along the way if that were true that that logic were to hold true you'd see more reductions on supplies items and line items and everywhere and so I'm saying I think it's give the ask and then the contingency stays to 50,000 [Music] partially you're hesitant oh no personnel contingency the personnel contingency that that is the approximate amount that we pay every year on the extra days pay from two extra days a year for not taking your health engineer sick days and I didn't add those two they don't want anyone to add those to their budget there so that you can see on the budget versus actual that they're in the every six office again hundred dollars if you have so when right now when they're posted they're posted to the line-item and and if the line that it was posted accurately budgeted accurately they show up that some over X so and who gets this employees if you've worked six months without being out sick all right you get a hundred dollars you get one day's pay one day one day I'm sorry that's [Music] so it was a 5500 I don't know how 5,500 was handsome humidity's paid over the years so I think the 5500 was bringing in things sorry I don't quite understand where it came out of in past years then it comes out at their line items that some of them is budget transfers that we made last meeting were around more than Wednesday's meetings were to cover their old bridges from this you know what was that - was that too low not for seven years 7,500 different adjusted so the 12,500 is what we spent last year in total in total okay the first nothing to see for other purpose episode last year was for other purposes I think there was a union contract that was still being negotiated this year we don't have a union contract being negotiated how many people utilize this Kevin where people utilize this maybe 20 utilise in the first six months of this year it's a one-page sheet that I've seen it's a one-page sheet and so maybe it's that 20 people on it and how many sick days are built into contracts so nine million have 24 daily and if they don't usually pay them for those two so you those are user loose those 20 hazel lose this is an incentive so you can I think you can accumulate them all to 90 days and I think the police get paid twenty can get paid twenty five percent so the union's also get this stipend as well as not the place okay but the union employees get this stipend as well and they they get they can roll over their sick time as well and they don't get paid for their sick time when they don't use it the Union so you sure no no you can only roll it over you can roll over I believe so that's a certain amount of days but you have to use them within a month so that's different than a school employees because the school Union they get paid the same time if they don't use it at least get laid and you have to use it by certain amount when you get your sick time paid on it might not be at the full rate but you get your sick friend paid out then you lose event or certain period time I'm pretty sure that you teach your friends but I'm pretty sure they teach your friends in different regions that someone [Music] and relations from the audit you guys hang out than twelve five too believe it did we don't even know what the firefighters the adjustments that we covered last time came out of health insurance which we should hope we don't see this year yeah that was yours to cover that expense is here I agree with your logic and it's not gonna be there next year I agree yeah soon but we didn't take any line item numbers away that's what I'm trying to say you wanted but if that but if this bonus thing wasn't accounted for in the line items that we did but because this past year they were covered by how the Stevens from the line I don't know we weren't expecting then are you running the wisdom these departments not having the money to do this thing that's yes if there yes I said it's but but in the last two years we've had all of these issues come up and we've never had pot not to go to I think every year we've had a putt I never hundreds of thousands of dollars every year we found it I think that transparency in accounting is clear now that's two years but it seems to make more sense to cut it here than go into individual items it makes it easier you could sell me on the five five and you can sell me on 50 everyone just redistribute it there - 12/5 I'm good with that too I'd rather see it does take it there than do line items and take a hundred bucks there 50 bucks there I rather let a manager line items much easier to track July nervous because we don't know who's gonna be able to do it so if you put it all back in the wine either the summer gonna be over so we're done they've managed online ads that you can do with the money according right you have that power within yourselves to move that money accordingly correct as long as it's either a certain amount right so you can manage the budgets no we can move anything for Department to another without your approval so we would come to you and say here they are here the people here so the amount that we go in with the understanding of that which we cover this continues without understand you want to move some money I mean every other lead not a lot of money came out of the budget in reality we play about 50s when Marshall said 50 like you said well there's 37 5 and 12 5 it's 50 and laminar pit and then over all that they had much came out of your budget I don't think 3.3 it's gonna peps with the loaders I don't think 343 the voters you've been passing oh I think it's got to be underground area yeah that's that's a different gender it's exactly you should know that 200,000 somewhere of current brings you in line with the model of sustainable growth of the townsite omen no no we're all yeah that's what I said then another 200 somewhere brings you under the model of sustainable agreed so this brings us back to last night and it's [Music] so what currently adds forty-four 161 [Music] right yes that down to where Steve was originally 43 a six are we talking about dealing yeah I mean I 100 is so if you were to do without that add back [Music] I think that would be detrimental if you were to do that say 180 negative 180 there the percentages that bring sincerely 3.01 but overall BOE overall this is impossible so that would bring that dollar 3% so right the left had gray over get exactly okay by 3% that's in line with the model of sustainable yes correct it doesn't but if you look at the summary page the teachers who don't exercise I doubt that we're not penalizing them on this okay I'm sorry keep in mind you know I'm all for that we're also VCS grant fund is coming out of Steve's budget too because we lost two hundred and seventy five thousand on the downside that we cover with the conservative approach yes yep that nonsense iteration of the budget and everything yes that's where we're at it could change when that goes to vote right because the legislature rebel with you yes sir let's talk about what is next [Music] those things I wasn't on what if it wasn't a bad thing no there will be whatever stuff that we can play around with and explore but what if it gets fully funded and cut you know like he's the gibberish that's going on down that's a woman's wonder what if that happens I can figure out a lot of things in you know I know that I mean maybe we reduce the textbook the increase but you know it's yeah quit soft and so with this this is what I had asked last night this is where my mind was at that wasn't just a number out of the air that's a point eight-six in from death to bored of it overall point eight six percent decrease in the board of it patient budget that of everything that's going on that from the ask car yes yes now flip see that from right ass might just show me them you take the 480 you add back to 275 you can potentially take away another 180 and that gets you at 386 at Nick and then that represents a point eight six percent off to the initialize yes yes do the math that's a 17 numbers to choose this and that would be potentially the request that we would be made yes that's in line with what I've been saying right along it's exactly what we'd be talking about this week which is taking all of the pieces of this 70 million dollar budget and managing it to both growing the town moving it forward and being disciplined and - so that it's sustainable and achievable and we get to an ultimate goal of being a little Ford this school onto the model in five years I'm in favor of what a chop shop [Music] - totally agree it's a number we've been talking about I mean that's realistic so it's just like you say to sustain the growth or the other grown doing we got to do you got hit with the police station being doubled yeah we thought it was gonna be and I'm not saying we're gonna go with it or not but these are the things that we don't stick to the model we can't accommodate down the road we're growing we're sorted there's revenue hits through the word that we're taking to account we're doing it better job of eliminating our borrowing and paying more with cash we're gonna continue to do that that's responsible [Music] I I just I know because I'm 1.1% the book the status quo which is yours you're special publications [Music] it's gotta be long yeah [Music] go to the voters to point something it's a lot different in three but we've only just scratched the surface of these possible reductions [Music] yes oh yeah to point something is a lot different than three points we agree exactly always price that means 1195 all right so that's a potential right there do we want to re-explore kappa or we feel a capital it is what it is okay I was good with what I what I like Steve is what you have sorry I mean is you don't have to vote tonight right we can vote tomorrow correct I mean is that a problem for anybody tomorrow night because I I didn't go to a bank out till tomorrow morning with this proposed she could sort of like something off about the budget number you're looking for see you before we go into capital what I'm saying is you can go back tomorrow and see what you can do on your site I mean to get it down a little bit more so we're not handcuffing you I mean we took any saw we took out right now you understood when we propose that done to the poor the bedside the 180 Sean suggested can you it you're saying that numbers still too high you feel that's my opinion yes so can you go back with Marsha tomorrow and see if there's anywhere you think that we wouldn't handcuff you that you can find a little bit more money instead of us choosing for you you help us choose yep if we do the band's instead of the bonds no no this is no sense dad right there loans we bring it to 286 to 0.86% these are the things that you can come back tomorrow night with the help of salary so let me wash it off you look where should I sit down so if that's maybe the recommendation you have to explain to me why you were recommending it in the first place and why it's fun fiscally responsible to do it so tomorrow you just said get it under three and you just brought it down to two point six sixty yeah because in essence and the reason I put it this way is because because you were saying well shouldn't that effect it's the most innovative I don't know that we're gonna save money by taking four hundred and twenty eight thousand dollars and pulling it out of the pack I say many from finance and cosplay I suppose so so then let's put the other way we'd get voted down on this budget it's a ten thousand dollar bill we're looking at it you're gonna say ten thousand bucks so you're not the same thing lots of pockets because if we if Steve really feels and he's been good on these boat processes that's one thing I have to say is you got a feel for the town is if we've packed don't pass this referendum it's a ten thousand dollar bill are you gonna save that money or not save that money with that finance move right I mean realistically you're sort of hedging a little bit I know Dan but I mean I don't know and you can also get like last year when we were scrambling for fifty bucks here process the second time because it gets brittle and so I'd rather have a budget I know people to support you know I think the budget as it stands right now it is a good budget I just don't believe with that three there that it's going that thanks okay that's too much because they don't look at the details and most people are that way they just look at how much are you gonna have Christmas they don't care that point six percent of the budget is state cuts they don't care anything obviously it's really a two point four percent increase I agree that's why I didn't react is a line item Steve I think in your budget was pretty sad you detect one line that's what only contingency but I find your numbers were fairly in line that's what I'm saying if you think the three isn't going to pass there's only you got to come back to us and help us so I think that we just did that then we take that we do it tomorrow I mean you take the night think about some let's take on the have talked about its law and then we'll come back to you tomorrow night we'll go through the entire thing don't let us handcuff you not help the process if you really think that that's the process we should be okay I'm dill beside you want to run through the cash capital yeah we can [Music] and we'll just go through it slow and steady Kaitlyn has concerts and songs about that's why I had a thing about maybe it wasn't clear the least versus the financing we decided with the the process is that in the savings because that changes from capital but I think it mystic way to go that anything is being paid over doctrine or whether these two are alone it should it be approved in advance that's the one I know sister talking to have women the number they gave us was that the principal and interest on these times 60 months down at the bottom were calculating the the financing the costs so we don't want to look out for the interest [Music] welcome to the resident fully under tasks and then we reduces to have a browser it's not perfect but it starts to get us you know we have tomorrow [Music] I could take a bank card I that in association with the eye we're down there's a plastic kit in the women and they introduced a robbery we permanent community [Music] rather than having a decoy need to do give me that absolutely my name is get old it's 10 they put in a 32 litre bottle into your arms it's hard for this is a couple more thing 200 are just really involved because many of these gadgets are out there night of the day [Music] the necessary to go still there and I paid moved you could see air under Johnson you need to do cash and reduced Vitaly until it feels totally guellen yeah I would like to keep it I can do that yeah yeah Jack stelios town you have [Music] we're gonna oh is it that they're never believing get it [Music] so there's what you can do to the 15,000 [Music] lower souls you had a plan B in Catalan recurring sum for the [Music] part of it is something that set up a DNA now that the schools have been improved he channels but I think he thought a minimum 50 tasks but it'd be repurposed to try and pay for some of these things budget he's expending the top of the dance it was tired the bubble of the only 107 this is tab Ilana curtains [Music] so we had [Music] when we do our if we have taken from whatever that if we will look to add a little of us this year utilizes now get it off [Music] well at the enemy our woman a miniature client on the forward as time yeah my money because they're opposed to it's very large they have only added now we always have the increase with the CIL's bikini this is GDP systematic set up especially in all women [Music] woman whatever we do this with 100,000 a game don't we're trying to an additional appropriation we take that rather than put it directly into the car he find then the savior of 1.8 million we because for a parameter or whatever thinking today we just attract at that 100,000 women relative we still want to prove all those items but it's just a pract 400,000 in revenue and then the transfer that comes in [Music] that's what we thought I was maybe not because we were just in the earmark we were going to actually spend it it also proved in a momment identities yeah as this year the may next year so so now we have apparently it is this what we would do is we would subtract out fifty thousand of a really purpose money in a year that I was just attracted up in fifty thousand of a really Purvis money that we're not going to transfer in front of the general fund make sense and when we subtract out four hundred thousand of lancero money that we're not gonna need transform the Journal of life didn't even eat it do you want my projects or hello we're gonna focus on nowhere traffic before other please let me just let me just do so it would be this once it's transferred so that it's so the amount that's coming out of the general fund is now a lot lower so presents bond interest interest in earnest Tom used to company sure though so max ecstatic because the carriage snowmobile and battle son now we're way over two point two three percent hey in solution again about touch of the journey I know but we keep talking about raising you know our as I we need to stay within the ten to twelve percent and we're army we're at seven point three four through seven great what other do we protect any other money grants at the cattle feed mythology there why this is the only year that we can utilize this process three yeah this is really the only yearly could utilize this process and that's what I said we gotta stick within our Natalie and utilize what we can't do it two three it's once she's skewed a numbers the other way the number they stay skewed they still it's year on year it just brought us do we ever make up that point seven seven which is one lesson right now reason why the camera will is up this much distance because the capital to the same we're able to do them is it's the one-year third we're allowed to do this we had again I'm not throwing any shade out anybody here if they've had six hundred thousand dollars in extra revenue taxes that we brought in we have extra revenue yeah yo if you manage your money good at the shadow no disagree with that but this is the year for the storm we can do that that's already allocated to the bond and we can't double count that that's already said that that we're gonna remodel I think it's already dedicated swine but it was for the ones that we had no there was - there was a third one that was that that was the right there were two through there pretty fast because we had two million extra tax revenue this year right thing just got absorbed oh not much none of that revenues come in yet I did where's a future in this budget how much the only the building permit piece is it was gonna disappear nation no taxes has been it's that Fitness bunch of this based on October 1 and headquarters body I've talked to overall the new overall tax collections what's your onion what are we so much a wash oh we're about but to be honest it doesn't see me on this one it doesn't seem to make sense to be under the model for transferring money from the general fund that seems to be it makes more sense to be at the models of the increase in taxes is that the model and this four hundred thousand is used for more reserves I would like to see this at somewhere between two six so the money is sitting and capital not rearing in the general that's why I think people would support it and some of the money would go to the gentleman makes it to we make the four hundred two hundred dollars for the princes this yeah I'm really good or you saying we should be cautious about these what does it make sense to take just windfall of money and not increase taxes as much as we thought or does it make more sense to take the windfall of money since it's and save it for projects we now are going to do the turf fields the fire rap the risk of 200,000 then that we can float into that if we take the to heart like Sean said now you still have 200 that we could float in apparatus money when we do this when we put the 400 capital non-recurring but not in this budget we just put 200 capital not a car that's reserved for the fields apparatus so that's what that's what I'm saying is at 12 you were going to come back to us tomorrow with though I thought not trying to yeah everybody that's what I said yeah he's saying I'm saying 200 that's 200 I'd like to see tomorrow if Stephen Marshall come up with sit in their office at 10 o'clock at night it's hard Crispin cipher so why don't we do that you know let's go come back with something that makes sense to you guys that's what we're gonna need a new truck this is what is the perfect year to do this we've had some extra then we have been able to deal with the extra revenues we got pheeba helping out there the general fund say it doesn't make sense to take the extra revenues and tell people you know essentially reduce their taxes it makes sense to take the extra revenues and set it aside as we talked about that bottom that one year we're gonna have to do something for that what do we do you adjustable from 450 down to 200 oh man should have 50 other 50 that's the end okay all these numbers watch this number be [Music] we have 50,000 vacuum innocent Oh what is he some progress is so I mean we can entertain the the number but we can't speak to what it'll be useful you can say good thing that I know is I'll listen to it 19:50 thousand for the language lamp is off because we don't know I still stay got a spin I mean I love it that's the the discussion is about saucer it's not about what I know I know I'm just looking at that's that's easier to pick something this is gamecenter your everyone that you're fooling yourself yeah [Music] did you just do that but that's not going to be a recurring expense that's like the capital expenses it is because it's the base of the budget no I mean I mean that 50,000 I'm if the $50,000 worth of language like that's like physically breathing language laughs that's my point is it's just part of a number I know members read around understand others so what I think you might be saying could we put the language lab in capital instead and they're talking so the last language type the John has made the other danger cancer the last language lab what is the capital because it was desks and hard stuff this language lab is in is in yes I'm reading software tape it's just that we can put in camera you can it would become taxable and that makes our borrowing a little more actually maybe try to weasel that into what you're discussed [Music] the next wave saying okay so why don't you let us come back to Italy [Music] I had better slowly make know how this [Music] all right [Music]