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I would encourage all board members to attend that tri board meeting it'll be an official board meeting for us I anticipate that that meeting would be an hour in the focus of that meeting will be on the financial forecast for the fiscal year 25 budget the Board of Education next meeting will be held on Monday November 6th please note the Monday excuse me the next please please note the Monday date because the election day is the the normal Tuesday so our next meeting will be Monday November 6 and then upcoming I will also be holding a virtual superintendent Community conversation on October 23rd at 6:30 p.m.

so but and it's really uh I'd just like to add it's really nice to have Peggy on the committee she joined us this year so it's Felicia Peggy Kim and I thank you yeah and questions for Erica yes l so uh Erica you know given the fact that you meet once a month and you have what six or seven uh meetings rest of rest of the year what what are the three top and maybe you don't have those right now but I mean you talked about a lot of stuff and I appreciate all that you have on your plate but are there three top priorities that we can look at in June you say check the box check the box check the box are the three things that we should be Focus focusing on from a curriculum standpoint you don't have to maybe you don't have the answer tonight but um I'm I'm just wondering how we measure our our progress on curriculum when it comes June yeah um that's a good question we uh we have certain things that we have to do every year um we do the new course proposals we review those and have the teachers come and EXP explain those to the committee um new textbook reviews and um the summer program update you know there's certain things uh that we have to do every year and then and then there's just certain areas that come up maybe the year before that we want to take a deeper dive into that following year that's how the PE and health standards review came up um but you also have you also have some state things that are asking you to to kind of dig down into so I mean this is all I mean is it do you have enough do you have enough folks on curriculum to help you with this do you need yeah I mean whole you know John Bishop our assistant superintendent is the driver of all of these things so you know we are he brings it to us to review but he's he's the main okay work course behind this so um I guess if we felt like we needed to add a meeting in we would be able to do that yeah we can usually cover a couple different things at every meeting you know we meet for an hour maybe a little bit over an hour but you know like I said it'll be really helpful to have another uh board member on the committee and we I'm not sure I'd have to think about a way that we could evaluate in June whether we've you know reached our goals it's mainly just if we can go through our calendar and say that we've covered all of the reviews and fit in where the state had the requirements some of the state things are should do or could do yeah we have to figure out if it's a must or if it's optional there's certain things that are optional but U Mr Bishop does a pretty good job of going through all that I mean he's already on top of the uh legislative updates so the so the good news is well I I think it's good news um we're operating as a board of education of eight people when we're supposed to be operating at nine I I anticipate that to change in November so if we get a little deeper bench strength it'll go right to curriculum so that'd be great thank you Lou other questions for er uh polia Communications sure I can give a brief update um we met on October 3rd um happy to say that there's been uh text integration within in the district I know it's something that we spoke about in the past so we have about 1,700 people that have opted in or 1700 numbers I should say that have opted into that communication districtwide and we may be doing some further communication to um put that information out there to see if other people are interested in taking part in that uh Kira is working on a newsletter with the valley press that will go out in November not sure the exact date yet but that will include new staff updates for each school as well as information on the student reps and our next meeting is on October 31st great thank you questions thank you Felicia going to hold sorry question someone no we're going to hold the uh policy report uh till we get further down the agenda and just a couple of minutes uh calendar of events Claud will I don't see that in the packet Claud will send that out at the end of the week and updated uh calendar from events uh any board member have any announcements comments to make seeing none uh the consent consent agenda two items on it approval of minutes and a donation Dr br oh I'm sorry I need a motion that the K board V approve the consent agenda Kim second Erica okay just a few comments approval of the minutes and then there was a donation of $3,000 from the Connecticut Dance Academy and Cel manufacturing to be used to replace soccer goals at can Intermediate School the these these are regulation soccer goals for that specific age group which that's a very nice donation you don't see that too often at an elementary school regulations soccer goals so um when they called me up I I thought it was a wonderful donation um discussion do do we do we thank them yeah the the board will uh write Mr dangles will write a letter on behalf of the board is the goals something that we're unable to provide just with our limited that wouldn't be even anything you know you know I'm former College woman soccer coach I I wouldn't even propose the type of goals that they are recommending for for that because it's not a field that is used for well we don't have a team over there number one but one of the things that they may be able to use is uh on the weekends they they may be able to work with the Rack or the travel to possibly use that field now for that yeah yeah it'll be the removal of the old one corra go n Field's probably in the best shape it's been in in it's way better than it was that's for sure yep sprinkled yeah it makes a big difference of course it sprinkled every day thanks to other nature this summer but uh that makes a big difference in the long run uh other discussion or questions all those in favor please say I or raise your hand opposed extensions please you voted in the affirmative correct uh seven nothing Kim uh I'd like to entertain a motion that the Canton board ofed approve the Canton High School uh field trip to Puerto Rico from April 5th to April 9th 20124 Russell first and the second Kim yes uh Dr just real quickly this this is a trip to Puerto Rico I reviewed this uh trip with Mr dep pipo in the world language Department this is a trip that has the superintendent support some major questions they may ask uh right now if if a student is in need of financial assistance the administration will work with the the the students and with their families and with the advisers to see if we could uh assist it in that way and if there's a question regarding travel advisories or anything at that time to uh Puerto Rico or anywhere that is something that the administration will follow up to make sure that it's safe for those students to attend uh so this has our our support at a superintendent's office I just have a comment sorry um so I I was looking at that information in the documents uh submitted in regards to the trip and it has it States international trip to Puerto Rico and Puerto Rico is not International correct so that was something I noticed on there when it said you know to give experience of international travel correct so I just wanted to point that out thank you Felicia thank you Felicia uh about how many students are they expecting they they put it in here I want to say it was 20 could um let's see number students up to 14 14 two sha rooms is for those chaperon say what is is there a lottery to be a chaperon I'm putting I'm not too sure I think they probably have them uh all those in favor please say I raise your hand uh a 7even nothing thank you uh last item uh is the policy committee report regarding the shipment and Goodwin policy recommendations if you recall from our Retreat uh back in August uh the issue of uh taking a holistic look at all of our policies and which are very very very numerous and uh adopting uh policies from Shipman and gowin policies that Shipman and gowin wrote uh so that we'd have more consistency that we get rid of duplication that we'd have a fresh start uh that we'd have policies that would be pretty much guaranteed legally defensible we discussed that we decided to proceed with that the policy committee has met three times now and discuss that each time and and I should point out that John Bishop has done the tremendous amount of work uh to make sense out of this Forest uh it turns out there are uh about 95 policies that Shipman and Goodman is recommending we adopt that we replace almost all but not all of our current policies many of them are the same uh they're just better written they're current uh uh they're more concise uh they they they take some of our policies which duplicate themselves and get rid of that so we only have one policy about item X and that all of that I think we'd all agree makes makes good sense there are about uh 15 or 20 policies that shipment that we've adopted over the past uh decade that Chipman and Goodwin doesn't have policies for uh or they do have policies for but but they our policies are specific to our needs in Canton and to our values in Canton so we feel that those ought to stay uh and there are a couple that are optional for example uh there's no state law requiring a civil discourse policy two or three years ago we adopted a civil discourse policy after much discussion uh and we all deci decided that was an important thing to have there's a selection of educational materials policy that we adopted last year after a tremendous amount of discussion and work well there isn't the state law requiring you to have that but I think we all agreed uh that the policy came up with was we came up with was pretty darn good in a state so that's the that's the 15 or 20 in summary that that aren't part of the shipment and good one package a couple of those we've already asked them to review in terms of well the uh soci education materialist policy are we on firm ground here and they may have some suggestions for that uh so where are we with this the committee is recommending that we adopt those the move to shipment and good one while maintaining the uh uh 15 or 20 of our own policies that aren't in the sh the good one package that we adopt that whole package at the November meeting that would require us to First agree to that that would require us to wave our uh bylaw which says policies uh should be introduced at first the first meeting for a first reading and then adopted at the second meeting that make any sense to everybody okay uh so before we we go any further with that we need to know where you guys are where everybody is on that the committee is unanimous was Peggy L and myself uh are you you guys were supporting that yeah are you supporting that or or do you want to you know do you want to have two meetings to adopt it do you want to our policy meeting she was asking we agree oh yes I'm sorry so Shipman if you agree to that Shipman would write a motion for us for the November meeting to say that you're waving um two readings and you would do it in one I think that that's the question Mr sh's asking asking that um do you want to wave that at your next meeting we would send you the policies before you get in in a link um before the packet goes out that if you you review them and then you would vote it after one read rather than two we're not adopting any new policies we're adopting newly currently written policies that we already have and we're getting rid of stuff that that is duplicate duplicative and we're keeping 15 or 20 of our uh policies that should doesn't have which we can you know look at as time goes on we want to change them or not those were all fairly or very recently adopted yes so ones we've really worked on the past we don't want to just throw them out and start over right right that's a little bit complicated so yes I would be okay with that as long as we have enough time to review their policies and and also look at a list of the 15 to 20 that we want to keep what would you consider enough time for that two weeks yeah yeah weeks couple weeks would be fine for me I mean I don't if other I don't want to speak for everyone but more than just a couple days I know John is not with us tonight but do you think that's possible back it's going to be close so I I if we can't get it with the two weeks because it's a lot of work administrative work on our end that if we can't get it within two weeks then the recommendation would be to the the chair and vice chair would be to do a first read on um November and then hit it in December um so we'll do our best to get it to you as quick as we can the the link here is developing a a website so as soon as that work is done and we'll meet tomorrow that if we could get two weeks we we'll do the best we can if not the worst case scenario you adopt for um December I think that's makes a lot of good sense yes Kim when you know the policy you mentioned the link like last year if parents wanted to if I you direct someone to a policy the website cuz I think we were locked into cave in the state we will so now we will be the host we will be the host so we won't have to rely on C to do our policies K is going to be doing our policies on our own website and that's more stable and consistent someone wants to see it they online they go to lre correct we'll control it and if you recall you may not uh I believe twice a year uh shipment a good one update policies as the laws change correct or or as they feel they ought to be updated and that's important as much work as the policy committee has done in the past four or five years it's very very difficult bordering on impossible to keep up and to go back and figure out which policies are duplicative which ones might even contradict each other it's just a bigger job than we can do so this this does make a lot of good sense but we have to be comfortable with it yeah so we'll let you know in our weekly update this week or next week if we can hit about a week and a half to to two weeks of um before the board meeting if not you know be December makes sense okay other questions thank you thank you AR uh I would entertain a motion to adjourn at 836 Peggy second Erica we are return thank you all very much night everyone nice job Joe

at Murray Elementary to see firsthand the power of after school programs this year we celebrate the Bright Futures of our amazing students uh who work hard every day to expand their knowledge as well as our incredible staff who are alongside them every step of the way we are proud to serve and support auua Unified School District and the community members of auua to provide after school and enrichment programs for students at no cost to families we hope to see you at our annual lights on after school event again October 23rd at Murray Elementary thank you so much thank you Leica do we have any members of the public who wish to make public comment remotely we have no hands raised online thank you now moving to item 8.1 comments reports and requests by the Board of Education board vice president raspa so um good evening everyone um I just wanted to n said I have visited all 10 School sites since beginning when school started including the adult transition and the uh adult school and the campuses are looking great and I know that the students it looks kind of weird would you say because you know I I used to go to three middle schools and two high schools but I'm going to one high school and there's all the kids are there and I go to one middle school and um it's we working out really well so I'm very proud of our district for making this happen um I also want to do a high school back to school night whole house Mr Fernandez did a great job to could do the parents regarding the policies of the school and the dress code I was going to he left early but um there was many parents there and and I'm kind of surprised sometimes because usually you know parents it's always about it when it's elementary school and when it's high school they're like oh well you know they're already older but no we had many parents and and they were just really impressed also with the school and the programs uh I went to Kathy and um over 20 children gots and backpacks and I want to thank mayor Robert gonzale are continuing to to Ser the student the children it's it's students from is it's just students from all over um they don't need to have to live in isusa but they all left really happy with a nice ha cut and a backpack also AA UniFi receive 300 blacks from C for our students and I want to thank mayor Gonzalez also for making that connection between Costco and is Unified School District I attended the lunch for Leo year I want to congratulate again Esther compus wall social studies teacher social science teacher at isza high school while deserve I known es for a very long time since she was at glone high school and now she's at isua high and she's doing all the teachers are are great teachers with they only can pick one and it will say this time so um I also like to our pass to success desert social I want to congratulate all 56 employees ass social management classified employees certificated as Adult School their years of service 45 years and um I want to thank them for all the hard work and dedication was UniFi District also Ian Moro Secretary of HR she did a great job organizing this event thank you what M benas so I also had a chance to attend uh zza back to school night and it was well attended as board member paa indicated and it was good to see that were involved they were there with their um their their children and what was really nice or something important for me was that they were going to the classrooms and kind of getting an idea of what the bell schedule looks like who the uh teacher was so and it was just good to see that turnout um I'm trying to make my way through the school and I did visit Gladstone middle school as is the high school and slowly but surely I'll work on the others thank you and I would like to use this opportunity just to to say thank you and and give some kudos to superintendent Ortega um just to to thank you uh for the the the ways that I I continue to to see you just be tremendously responsive to um just the the number of things that that come our way that come sometimes my way my way as a board member and as I share some of those things with you the way that you continue to be responsive uh to those things continue to be accessible um communicative um just just very grateful for you and and for your your leadership here at the isus Unified School District thank you colleagues I just wanted to Echo an event that I was able to attend um with some of the cabinet members here student staff and superintendent on Thursday September 2th uh we were able to attend the 2023 Empower Gaya which is an annual special event by the Western Justice Center and we had the special privilege of being not only honored as a school district for our seven-year partnership with the Western Justice Center but also three of our alumni were awarded with the inaugural peacemakers award it was an extremely moving night to hear the tremendous power that these students have uh done in terms of restorative justice and Bridge Building and they've really left uh an important Legacy at our high school and on our district and it was it was just so amazing to be in that space of probably 300 people um and it was all about isua unified um so I was it was very proud uh very proud moment and I'm glad we're able to enjoy that special event so thank you so much now moving to item 9.1 comments and reports by student board members superintendent and cabinet Mr Ortega uh thank you Dr Bo um I would like to turn it over to Mariah Santos uh who I believe is online our our student board member from Sierra High School uh good evening board members superintendent MGA and cabinet I'm happy to be here again tonight representing Sarah High School since the last meeting we had a great turnout at our backst school/ report card night on September 298 the September 28th where we think we had over a 100 people our students turned out with their families including younger siblings and even aunts and uncles the zusto adult education center and S College were also there to share about programs that they have to offer students while they were in high school and after graduation it was a great night last meeting I reported that we lost our first football game in the last play but I'm happy to report that we carried a 24 to Zer win against Mount Olive this game was special to us because it was also a home game on September 29th we had Spirit day staff versus students volleyball game we didn't exactly play by competition rules it was 12 or more students against six staff but it was still really it was still really tough game at the end Sierra staff uh won the first round and the students won the second round October 5th was our first blood drive of the year we had a great turnout and it was nice to know that Sierra is Saving Lives I also wanted to share some upcoming events tomorrow October 11th it's Sierra uh Sierra's senior sunrise and pajama day um you as you already may be aware October is Breast Cancer Awareness Month and on the 18th we will have pink day where we be wearing pink to uh share awareness and show our support we are also excited to be participating in this year's Golden Days parade on 21st to show Pride for our school goer SPS thank you Mariah I'd like to turn over to Emily Hernandez our student board member from mauza high school uh good evening everyone um in upcoming events isza High School Community Schools is hosting a desert night with parents on October 16th at 7M for students for parents to share suites with each other and discuss ways to build a culture of belonging among among parents at isua high school additionally isua High School is hosting a college fair on October 24th in the isua gym from 8 from 6:00 to 8:00 p.m.

or or or I that's one we do with study sessions but if we want to keep it um consistent we can also do s 5:30 is fine right so there's a I'm hearing a motion on the table to add a special meeting on Tuesday December 19th with a 5:30 p.m.

guests are encouraged to dress up in their Halloween costumes there will be kids crafts and haunted house and movies tickets start at $7 for ages 4 and 11 and are $9 for ages 12 and up children three and under are free we hope to see you there all right and that concludes our presentation thank you all for your time and attention if you want to scan the QR QR code at the top uh you're able to access any fundraisers or tickets to Spook um just things like that any questions very good very good as uh always a very thorough report uh Mrs fero yes I was wondering about the umukiza night is that how you say it is that sponsored by a class or and I realize it's open to the community I was wondering if the other communities other than our own right here know what's happening because it sounds like a great family thing um again I think this is a it's a collaborative effort between the yearbook and some of the classes um some of the um classes the The Freshman I believe it's the freshman sophomore and Junior classes so they all work together to sponsor this and put it together great Mr hayam yes and Moren I want to thank you very much you've been doing a fantastic job Moren I think just Mr lontine and myself for PR privy to the fact that you had a hustle from your Co-op job to get here to take care of your commitment with us thank you very much of course she wanted the time off anyway so any other questions thank you very much appreciate it okay finances uh consolidated cash Reconciliation Report was a handout revolving fund budget report for in your packet any questions on any of those documents Communications don't oh I'm sorry yes I should have known go ahead M I just had one question actually on one of the warrant things I noticed that we paid uh just under $100,000 to our field people himl I think it is and I was wondering what that was for like what did they do for that amount uh who wants to take a John or I think I believe that one was for the wall uh we had to build that block wall at the end of the field and that was to build that BL that block wall at the end of the field was 12T high and 170 ft long built out a huge block so uh it had to be filled and originally we weren't putting in the uh the wall but uh because of the some of the changes the town is making with um the putting in a a p uh a conservation Pond and for better drainage we decide to go with the wall rather than have it all drain uh down the hill and uh because we also wanted parking at the bottom of that um of the field so that's why add that was what why the wall was added okay thank you anything further okay Communications donations none articles none public participation this evening okay superintendent uh civil rights compliance policy and new nutrition programs this require a vote okay uh in order to comply with civil rights uh and have a procedure that uh is available for any complaints about our uh nutrition program um we've put together uh with the work of uh Mary um our director of our nutrition program uh Mary ring uh ringland uh I want to submit this a new policy to you for a vote um which was just completed have uh that your recommendation yes I would recommend that we approve the policy discussion yes Mrs P one thing that I always add ask is that whatever policy is either new or being revised that today's date of if it is approved that it be included on the final yes point Thank you absolutely I do want to say that uh this is a civil rights requirement by federal government so we uh are required to have this policy in place have a civil uh this particular policy in place Zo did we create a dis Poli or it came from recommendations on its language and uh what it should entail came from uh uh from the state it came from the state yes than anything further all those in favor I anyone opposed Co-op report superintendent uh as of uh sub mber 28th we had 115 students on Co-op you got you uh should see in your packet a copy of how many students from each department is at work uh one of the things that uh stands out to me is dental assistant at this time has 17 students who uh actually has the most students out on Co-op which uh to my recollection in the last 15 years um actually leads all programs which I'm very proud of that proud of the fact they they should really feel good about the work they've done with their students that they're in such high demand I think a lot of that comes from our Partnerships we have out amongst the community with many of the dental dentists out in our community so Kudo to Big shout out to the dental assistant program this year and as usual health assistant right behind them and uh some of our uh continual successful programs are doing very well as also so uh it's good to see the I think this is the most students we've had out for the month of September uh as far back as uh that I can uh Rec remember uh at least in the times that I've been uh superintendent as well as when I was a instructor here at glts so um great job uh on on uh with the co-op director and and the co-op program and the teachers who uh help secure many of the jobs for our students they work hand inand with the co-op director to help find jobs um and also to work with the co-op employers very closely throughout uh the tenure in which the students are out uh working with those particular uh corporations companies small a lot of small businesses depend on a lot of our students so uh it's good to see the success and it's good to see that our students have these great opportunities admission report John uh so as of uh for our October 1st report which is the date in which uh the state um utilizes the uh the admissions our uh student population for our future uh funding next school year we had 485 uh students uh 485 uh freshmen uh as on October 1st which is the largest class uh that we've ever had the most students we've ever had for a freshman class so and a total of uh uh added to a total of 1,394 students um of uh 11 through 12 so uh we have a very uh incre our admission continues to increase to about 177 around uh and you have a report there that shows M Mrs Fel yes I had um two questions the first one is the number enrolled which you just gave us as 485 and the next column shows withdrew after being accepted so were they actually enrolled and then left us after October first or are they not part of that 485 count that would be my first question and and the second part of that question not my second question but the second part of that is do we ever have or do we have a way of following up on the uh students that were accepted and said yes they were coming but then withdrew as to what their reason was I mean I'm guessing they wanted to be with their friends at ABC school or whatever but just the way we follow up with our graduates to see what they're doing later on or why they made the decisions they did is there have we ever done that tracking to find out why they didn't come after they said they were going to students oops uh students that withdraw before October 1st um and uh students that leave once a enroll and actually enroll and show up and then leave uh they leave for various reasons but they typically um would meet with the director of guidance uh to uh for various reasons to determine uh why they may want to leave yeah thank you and my second one obviously there's many many schools that um people apply from some that are moving to the city from another city or whatever but I do notice that we have two students here one from the uh we had two students apply from the W Windam um school and two from Woodbury one each is enrolled and I was wondering how that happened did they move or are they in those from they still living in those communities they would have to have moved moved into the district so they may have been to those middle schools last year but moved into the district since then thank you anything further is that the is that the admission okay update on the after do program please so um the after dark program um which has total um this total doesn't look correct to me it must be this year's new students total of 66 new students um which we have 44 from Lawrence seven from methan Seven from North Andover seven from Andover and one from Phoenix so uh we have an increase in student numbers from all those communities um Phoenix I think we had one last year now we have another one this year but Andover we had two last year North Andover we didn't have any methun we had one and I don't recall the number we have from mein I mean from Lawrence but I do know that it's up uh so those would be uh 11th grade students that are in the after dark program that enrolled into the after dark program any questions superintendent yes zo excuse me no no Phoenix there's a Phoenix Academy law Pho Phoenix is a different they're uh they're a different high school they're in the City of Lawrence but they're not part of the law school lawence high school their Charter School their Charter School yes uh FR yeah I believe we had one from do in last year which are all the programs that are in the after dark what other the programs that are part of the after dark so we have advanced manufacturing Automotive uh we have HVAC we have um what's that uh not this year I believe we have what's that metal fabrication I think we have health assistant this year for the first time and we have six how many is that it oh it correct that's new also what about electrical no no not this year they do want us they would like to be part of the program we have three or four more shops that ask this year to be part of the program so we'll look at that for uh next year and I do want to commend on the success of the fart program especially when it comes to metal fabrication I know the health health FR Brothers hired a couple of our after dark students I know I know that I was told there was three students that were working there uh we found uh a lot of success with students well a lot of uh students actually from the after dark have gotten good jobs uh and but that particular company has paid the students very well and the students like to go to work for them we have a a couple students coming out of Metal Fab that are making first year $40 an hour so they're doing well MH thank you well set the hot top superintendent the uh believe it or not the hot top project is complete other than a little a few more lines paint painted lines that have to go down uh but we finally got a nice day on a weekend that they could finish up other than a Sunday so they finished it up on Monday so uh if you want to uh have a pleasurable smooth ride just drive around around the campus and you get a nice ride uh so we're we're happy to see that project done any questions I I I do want to say the company was very good to work with and there was a few mistakes or things that had happened and they were they were uh really good about uh repairing anything that that might have got damaged or a mistake that we didn't uh or something we weren't happy with uh they were uh they were great to work with were very positive and uh they did a really good job and uh I want to also give kudos to uh Lance ham director of facilities he did a really good job overseeing the project and making sure everything was done correctly and saved us uh $50,000 where we didn't have to hire a uh project manager on that he was very knowledgeable and held them held them accountable to doing everything correctly checking the base checking on because of his experience and knowledge from uh being uh doing engineer work on Bridges he had a good background so I do want to do a special thank you uh to Lance for his uh help with that project very good thank further okay admission Outreach events John so you have a list in your packet of all the uh Outreach admissions Outreach events that we have going on uh this uh school year as usual we'll be visiting you know all our middle schools um and those are all I believe they're all scheduled at this point um but you'll see a list of many other events uh that will be attending some high school fairs uh throughout the communities mthu day I think we ended up there was I don't think we ended up going to methu and day because of the weather uh if I'm not mistaken uh but you'll see various events that we will be and there'll be others that will be added uh to the uh list as the year goes on yes Frank it was nice that day so it was nice that day yeah oh I think I don't know why we didn't go I think I think Brenda told me we ended up not going for some reason I can find out why but it's listed on there but I don't think we went if I'm not mistaken is that correct Su the principal had a had a possible answer yeah I believe that we were on a wait list so we we didn't actually get a spot but then we were accepted really late like almost like the day before um and so we were not able to actually make it was it was a wait list but we definitely have that planned to make sure that now that we know a little bit about how it works to make sure that we have a presence next year yeah you're right that's absolutely correct anything further Middle School counsil is breakfast so our middle schools counselor's breakfast is October 19th at 900 a.m.

I'll take any questions from the board out of the superintendent's office at this time anyone did you say the tri board is p.m. 6 p.m. thank you Community Center thank you anyone else thank you Dr grman U next on the agenda is our assistant superintendent report I'm sorry to say Mr Bishop is home under the weather so we will not have that report tonight uh student refs Magie Simone Juliana what do you have for us um I'll be reporting on Ken intermediate school this week and in the month of September they have collected 660 star cards for students making responsible respectful role model decisions they celebrated start with Holo week through a series of activities to encourage students to be inclusive and they culminated that with their first advisory meeting of the year uh the sixth graders had the first session in their two-part leadership series with Empower leadership and the first session was held at CIS and the next one in the spring will be held at an Adventure Park in stores so that's exciting um the fifth graders had a field trip to Gren to participate in Fric oceanology and the weather was beautiful and it was a day of Hands-On learning and like Dr Gman said last week CIS unveiled its new little free library and a portion of the cost of the library was raised by C students last year and last year's sixth grade class voted to support the remaining cost as their class gift the current seventh graders walked over for the unveiling and after school activities have begun at C they have year-long activities such as art Club Global Citizens and we speak as well as the fall s of theater Club newspaper and disc golf and their annual Fright Night will be held on Saturday October 20th from 6:00 to 8: which is going to be earlier this year to avoid conflict for with other towns and sports events thank you okay um so I will be reporting on J Brook primary school on Friday September 29th uh they had an all school meeting where after two rounds of voting uh they decided to name their new mascot honey which is such a cute name and um Miss card and the fall um cbps singers launched their fall session last Wednesday and they will be collaborating with Miss card their music teacher and other special guests uh kindergarteners are near their end of their first reading unit called we are readers uh students learn to love reading while also um learning beginning of steps how to read first graders are near the end of their reading unit uh called building good readers during this they practice good reading habits like reading for Long and Strong times and they also worked on solving hard words and working with a partner second graders they uh finished their reading unit called becoming a big kid reader and they developed routines for uh recording book information and habits like uh reading with a partner and learning how to do like uh talking about books with their pregnant third graders are at the end of their first unit of reading called uh building a reading life where they devoted time to building strong reading habits including uh choosing books that were fit for their level and that they would be interested in and keeping track of how reading is going for them and addressing any problems along the way great um tonight I am uh reading about the middle school and the high school um for the Middle School the field hockey team recently participated in play for the Cure and it is an event that fundraises for cancer research um the middle school also held student council elections they celebrated band books week with a button making activity and the theme Let Freedom read um they also honored Hispanic Heritage Month with a trivia challenge they returned also to C for the unveiling of the little Free Library seems like it was a big event um they held a parent meeting about the 8th grade field trip to Washington DC and the signups have officially begun for the High School open house was September 14th um muo Alpha Theta and science National Honor Society induction like you said was October 5th um the chamber singers had a field trip to the University of Harford on October 5th me and Juliana participated in that and it was great um PSATs for students great 9 10 and 11 are tomorrow October 11th uh we have a music Coffee House on October 20th where students will be showcasing any Talent of theirs while there's hot chocolate and stuff like that um we have a homecoming dance on October 21st and our spirit week in game day will be throughout October 20th and October 27th with the home football game at Canton on October 27th um National Honor Society inductions are happening November 1st and the fall play rehearsals are underway for the November play uh the play that goes wrong thank you very much uh I know it's extra effort on your part to get uh a report from every school and it's very much appreciated by the board and you did you've done a terrific job with that so I hope that continues and board members you have any questions for student reps oh thank it was a great job I appreciate it uh as Dr G mentioned a few minutes ago uh we have a a new uh plan to recognize and celebrate student accomplishments this year uh rather than a a end of the year assembly uh Dr Gman and the principles are going to bring some students and their parents to us frequently as the year progresses this is the first one of those this is can celebrates for Canton High School so uh at this point we will turn the meeting over to uh Mr Depo or you Mr depo and Dr kwell Good Evening For Education good evening to all the parents here tonight I'm so proud to be able to recognize and celebrate so many of our outstanding students I'm very appreciative of this opportunity so early in the year to get our good names out and to recognize so many students as the as the school year begins um the only downside that it's so early is the fact that you know as a school year gets going more and more opportunities for students to thrive um come to fruition and we have more to recognize but we thought we'd start this this outstanding evening by um recognizing certain students that helped us open a school building this year um with some outstanding service and also uh recognize students for continuous work as musicians in our school they received some awards last last year but maybe not recognized in this um in this type of of um celebration and also some um through lines with some students who have consistently shown high achievement so to begin the evening I'll ask Dr kwell to speak on St students who show great service to our school right good evening everyone so I am honored to speak about some of our student council members tonight and um just so you have some of the context our student council is truly the leadership of our high school um they are involved in so many different aspects of the school of creating activities of coordinating with teachers with class officers for their grade level and just planning all sorts of different events and activities to bring the school together in true leadership and spirit one of the first things they do and it starts planning probably in June and all the way through the summer is help represent our ninth grade orientation and so at that um we end up having probably anywhere from from 12 to 15 student council members who coordinate um different activities to help our incoming nth graders feel more comfortable they do tours of the building they work with them in small group settings to just answer questions that they might have coming in they help represent um Club fairs and different events and they're just part of um making sure that some of our students who are whether they're just coming up from eth grade or if they're new to Canon in general feel comfortable and welcomed um and then we continue to look for their service is anytime that Mr Dio and I you know say we want to reach out to the student body and speak to some of our leadership we'll look to them um they offer us input into so many things we're just so proud of them and their achievements so I'm going to recognize a few students that we have here tonight for their um service to the school so we'll start with Madison [Applause] sedor yeah and Simone [Applause] Mesa Lucas [Applause] M Abigail Kim Juliana Kavanaugh [Applause] yeah and then is Isabella Maza could not be here with us tonight but we'll also recognize her am we're going to take a bunch of pictures at the very end so you will definitely get your photo up I see the camera's ready to go this board wants their photo off too so we'll make sure we make that happen than so um sort of flipping the idea why don't I invite our students up first and I I'll I'll speak LLY about them so I'd like to invite some of our outstanding musicians from Kon High School Grace Asmar Nikolai marinan Lauren Mary and Kayley trainer to the podium [Applause] please so as I said earlier this is a really a great opportunity for me to speak on behalf of of some of our outstanding musicians as we all know K really a flagship in our uh the music program as a flagship in our community and you know we have great um I guess contributions from everyone in in and around our town and I know the board um thinks very highly of making sure that we dedicate everything we can to support our students and and you know I'm not sure you know with all the different types of of opportunities they have to perform how well or clearly articulated um you know their awards are to the community we have several concerts throughout the year we have prisms um but we also have students who go above and beyond that and these are these students in front of me um last winter this group uh was well represented um in the 2023 Connecticut music educators Association Northern reg Regional Music Festival essenti essentially you know this group made it to the Regionals and performed there um this was the first year they had regionals uh since Co and um Mrs antonucci our K12 director spoke very glowingly of the fact that we had representatives in the areas of coral instrumental and for Canton Orchestra um these students were selected by audition so they earned their way they were sent music to prepare um last November um they had to learn the piece they had 10 minutes to show the piece in January uh in November and then they were selected and rehearsed January 13th and 14th and performed in a beautiful concert on January 14th of 2023 so please join me in congratulating Grace Asmar for trumpet symph Orchestra congratulations Grace Nikolai marinin for base voice in mix fire congratulations Lauren marsy for percussion in the counter fand and kayy trainer for her voice her Alto voice in miqu congratulations so before we sit down in addition to this honor um I'd like to actually just go a little bit one beyond for grace and Nikolai who were also selected um in the 2023 Connecticut music educators Association all state music festival so a very similar process they were selected out of the regional process um and even though they were you know worked extremely hard through their junior year um they took this on um as a challenge um to learn the music prepare thoroughly In audition yet again and that took place during uh you know from February to April of last year and as a result of being named to this all state Festival they had a wonderful weekend March 30th through April 1st where they stayed with other musicians um in the Marriott downtown and performed at the con uh for a concert at the convention center on April 1st so special congratulations to you for that honor as well great job everyone and we look forward to our first concerts coming up on November 20th and then again on November 20 29th thank you [Applause] again grace before you leave I need you to come back on up here and Arty can you join us as well so um I also mentioned uh you know strong academic achievement we have two our most outstanding Scholars here at Kent High School both seniors Grace Asmar and Arthur Hayes and I'd like to recognize them tonight U for receiving a letter of commendation from the National Merit Scholarship Corporation as commended students they are recognized for their exceptional academic promise demonstrated by their outstanding performance on the qualifying test which is the PSAT so we're taking that tomorrow in school all of our students they took it exactly one year today on October 10th last year so through this process of of performing at a very high rate both Grace and Arthur are among the top 5% of more than 1.6 million students students who took this exam they are among approximately 34,000 commended students Nationwide who have shown this amazing academic promise so for your performance on this qual qualifying test um you are uh recognized as commended students which is uh unbelievable credit to you your efforts your hard work your diligence to your parents who uh support you and really it it really is a Shining Moment for our entire School community so we appreciate you guys recognizing or allowing us to be recognized through your achievement so thank you so much for all your hard work and [Applause] congratulations and lastly I'd like to um recognize one of our great staff members Miss Margaret Bristol if you'd like to come forward please I know it's your favorite thing sorry all right but for those you who don't know um Mrs Bristol coach Bristol is one of our physical outstanding physical education and health teachers here at both Canton High School and Canton middle school she's been a teacher for 21 years in 19 of those years have been at Canton and about N9 years ago in addition to her teaching responsibilities she took on um really the role and responsibility to be our field hockey coach and the nine years have been extraordinary and tonight she's being recognized for really um one individual thing but to me it it really speaks to her um commitment to the school to the students and to the teams she's been recognized for 100th victory tonight which is no small um task at all I mean it is it is hard to do that it shows again a diligence and a consistency and a pathway that that she brings forward every day um she's truly an outstanding coach in fact she's been recognized two times um on the state level as being the most um the class Estate Field Hockey Coach of the Year back in 2019 and again more recently in 2022 this season uh the teams have an outstanding year they're 9 and0 so you not only have 100 but you must be on like 103 or four by now something like that yeah 100 yeah six seven maybe just keep it going but again I think what I I enjoy mostly about marketing getting to know over these years is it is about field hockey and it is about teaching but really it's about people you know she cares deeply about everyone she's involved with and I've seen her going above and beyond for people all over this community so there a nice recognition for her on her 100th win but it's an excuse to just celebrate her so congratulations Mar so if we could get can you make a quick comment of course you Dr G speaks I just wanted to say to the students and to uh uh coach Bristol uh how delighted we are here tonight how proud We Are of your accomplishments and the the kind of uh young people and students that you are becoming and I have become uh and it's it's wonderful for the board to be able to celebrate you and and see a small piece of the fruits of our Labor uh come true so thank you so much for being here and congratulations as well Dr to Bros so if we can bring all our students up M we'll do a separate picture with you so if we could bring all our students up and let let's see if we can make it happen around here if the board can get in and everything like that so students don't be shy students come on up this is the first time we've done this so so you're going to stand in front of them like in front of the table M the cord so will this work yeah we're going to make it work okay parents the a PHA it'll try getbody no they're not going to see us we're MERS let's we'll make it work let's try to get two lines if we can with students I'm gonna block Ruth you should be in here Ruth come on in you should be in this ising do we want to try to get this move the screen okay do we have everything [Music] perfect it all look wonderful keep [Music] [Laughter] smiling everybody good [Applause] [Music] congratulations [Music] good got [Applause] it well most people find our meetings unbelievably interesting some people you are more than welcome to stay welcome to home and do your homework whatever else thank you so much for coming in welcome to stay [Music] [Laughter] [Music] got Mr Daniel I'm sorry I should have asked you to make a comment and my apologies that's okay I I just for the board and I know many of the folks left but I just want to mention to the board that um what what just happened here tonight is is actually what makes Canton a great community and I was I was listening and I said we talked about Student Government we talked about music we talked about academic achievement we talked about sports those are just a few of the ingredients that make it great make us make our school district great but the three things that really drive that is really the parents that were there tonight it was so great to see so many parents there the teachers and the coaches that participate and and and finally the administration I just wanted to compliment Ruth and and Drew on you know the environment that they've created in that high school and uh I'm just so grateful for it and I think we as a board have a lot to be grateful for our students our parents our teachers and our administrators so that's that's kind of what struck me as I watched this as we watched it uh as I watched it on video tonight but thank you Joe I just wanted to mention that to the board I'm sorry I didn't ask you to say that really as the board I just I think we're on the right track and um that this this is the proof of the pudding I greate uh don a business manager report okay all right um okay you can see in the packet the first day well first of all I should say that we we uh went and and met with the finance committee this morning and reviewed everything in detail um uh so they approved that this morning uh I can go over the the highlights memo uh that we provided to them uh the fiscal 2324 end of year is forecasted to be 32 million 604 887 which is unfavorable to budgets by $858,000 796 uh if you look at the month over month uh as of September 30th uh we are 496 294 less favorable than the forecast of last month uh the major components uh are as follows uh you can see in certified salaries um the are there's about 40,000 uh in wage differentials of favorability uh as well as the uh Speech and language pathologist that we actually spoke about last month this was budgeted for 76,000 uh in certified salar so we have the favorability there you're going to see this offset down below for the cost of 69,000 which is the actual cost because we had to hire a third party SLP so not the same numbers but they're they're still uh uh valid numbers uh so um we also have no change in the month over month forecast for that for certified salaries um certified salaries in regular education uh they are less than anticipated due to the math instructional coach Coach position at CHS and CMS and the amount that was budgeted for 57,000 as far as wage differentials between separated retired staff and new starting wages um there are differences in month over month uh to new Inc conferences for meetings that uh uh that took place in August and September uh and also uh some other coverages that you'll see reversed next month it was encumbered but we uh won't need that encumbrance as of next month so you'll see next month a little bit of favorability there month over month uh substitutes the anticipated overage uh due to wage adjustments for permanent inhouse Subs uh the reduced month over month uh is due to vacant positions not being filled uh for instance uh we have uh a couple of uh open positions that we were hopeful to be filled but haven't been filled to date for in-house Subs so therefore um I went ahead and reduced our forecast that may go up again as availability for in-house Subs uh comes into play uh the special education purchase services you can see the offset and sped certified salaries above like I I talked about for the SLP Services um and then the balance is due to additional needs to meet student needs uh Transportation regular education uh this was uh the same as last month the additional van for preschool needed at cost of 44,000 because the program was split into two locations uh transportation for special education uh it's anticipated favorability of 33,000 due to changes in transportation needs since the budget um so that uh that um you know does uh fluctuate from time to time based on the transportation needs of students in special ed uh special ed tuition uh there is some unfavorability here um during the budget season um there the PPS director had proposed a budget of approximately 2.8 million uh and that had a uh a reduction of almost 700,000 uh so uh if you look at where we're at in special ed right now um we are closer to that 2.8 that really should have been budgeted um would you like you to go through the detail page no Russell all right so any questions on that Russell anything you want to add no we uh we met this morning with Donna and Dr Gman and yourself and we approved the financials for this month board members questions L Felicia no thank you that that uh the numbers are a bit troubling for sure U and we'll need to keep a special careful eye on things as we proceed I think the the uh you know we're dealing with same issues that virtually every District in the state is dealing with special costs are high and can vary wildly month to month week to week uh and you know vacant positions uh we're in actually very good shape in terms of vacant positions but not perfect shape uh you know 10 years ago you'd never consider having a a job unfilled but times have changed so uh thank you Donna any any other comments or questions thank you uh at this point we move to a public comment uh the goal here is to give community members an opportunity to share their thoughts uh about any issues that they uh wish to talk about uh we would ask that the uh the comments be restricted to about three minutes or less uh and we remind folks who we may wish to comment that it's not a dialogue back and forth uh with with the Board of Ed this is an opportunity for you to speak and for us to listen and we're not going going to engage in a debate that's not the purpose of public comment uh with that said uh is there anyone in the audience who would like to say something we'd ask you if you do to please uh give us your name and your address seeing none uh list of folks online is pretty small there but either of those folks interested in making a comment joining us online you can use the raise hand feature of zoom and I will call on you by your Zoom name and you can make your public comment no raise hands seeing none uh this point we'll ask uh Dr Gro Dr so yeah let me uh set the stage a little bit because this is new so showcase schools showcase schools is the opportunity as you can tell this is a high school evening so showcase schools is the opportunity for the principal to bring something to the Board of Education mostly the students talking about what's going on in that school it could be related from a academic standpoint an activity standpoint so this is the first showcase school that we have so I'll turn it over to Mr the pipo thank you again Dr Gman and the board um I would like to I guess carry on uh Mr Daniel's comments um for sure um when we were highlighting some students we talked about our music program an Athletics coach and our high achievement but as I've said to the board often you know there's so many other things that happen there's so many nuances in our school there's so many opportunities within our school for students um to uh be a part of something that they're passionate about to offer opportunities to um get back to the community and to invest in their own learning and um you know I'm particularly proud about that and last year uh as we were meeting with the board of aded reps Simone was at meetings and it struck us that um the board didn't really have the maybe the opportunity to hear from students very often and and we were we were very much informing the board of things that students were doing and asking um potentially for some budget funds that that might support Student Activities or for further stipends and uh I think last year we actually started with Simone talking a little bit about some of the activities that she was a part in so I thought as it was the beginning of the year I thought it would be really prudent to bring students forward so they could speak for themselves this is um kind of a broad brush of students meaning they're involved in different activities in school I probably could have selected a another 20 students to to be involved tonight but based on our time frames I thought these four would be spectacular so I'd like to invite these group this group students up I will introduce you once you get up here but when you come up and join me and and and we'll move on with with our presentation someone can join as well so if we could Advance this slide real quick um you know I've shared this with the board before you know this is a not an exhaustive list but it is a list of extracurricular clubs activities that students are um able to take part in at K high school and some of them are living in breathing some of them might be dormant for a year or two and uh then they might pick up um in future years and and we're always asking students to to add to clubs um we hear a little bit about Dungeons and Dragons that is a Mainstay Club in our school but two years ago it wasn't part of our school this year we added a book literary Club Maggie Bishop was instrumental in making sure that that was kind of her idea that she brought forward and guarding some support from our staff so all we really require is a staff member willing to be supportive of the student group and then at some point when it gains enough momentum we add it to the budget we ask the board for support from a s in so really what I want you to what I want to do is stop talking what what I want you to hear from me is this wonderful arave students we have Mr James Barker hello James um we have Lauren marsy all right we have Miss Garcia as well and Sama alhad who's also here so um I'm going to turn the program over to them you can advance it one slot and um we can begin all right so as to P said my name is Emily um Emily Garcia I'm a senior here and I'm involved with a lot of different clubs at the high school but specifically I'm going to highlight Leo Club and new paa which we talked about earlier um Leo Club is one of my favorite clubs at the high school um one of the reasons I love it so much is actually because of our passionate advisers you know they um Miss Mrs a and Miss manini they always come to the club prepared to you know give us a lot of service ideas and service projects and that's another reason why why I love being in the club because there's so many things I can do in my free time to like benefit the community with my friends um as you can see on the slideshow um the picture with the purple Banner that's what we did last year the walk for Alzheimer's um I believe it was in Bristol um a group of us you know handed out water or flowers and we participated in the event um one of my favorite activities that we do each year is Bo bows for veterans so that's what we're working on now in Leo Club on Friday mornings we're um making bows for veterans and at the end of the month we're going to drive um to all the veterans in Canton and put the bows on the mailboxes um another favorite activity of mine from last year is making crayons uh we had people in the high school and really just throughout the whole Community uh donate broken crayons to us we sorted them in colors melted them and put them in new molds as again it's on the screen and we donated those new crayons to a women and children's center and we also do um other activities throughout the year like wear red day um we also participated in a mid midwinter conference last year and um even this weekend we're um volunteering at um Collinsville to assist in some Halloween um activities as for Mu patha that's our math Honor Society here and um I personally love math so that's um one of the reasons I enjoy it um as mentioned earlier we had our induction last week and currently we have around 20 members um throughout the year we mostly do activities concentrated in the high school specifically our factoring B and last year we did a Pi Day competition so um reciting the most digits of pie that you can we also um do activities at CIS like last year we did a mad minute competition and um when invited we do um fun logic puzzle nights at Cherry Brook so I'll turn it over to James then all right thank you um hello all uh my name is James Barker uh and I am a head dungeon master and drama club officer here at Canon High School being entirely honest I could talk for hours about both of these things but I've been informed that I only have about 2 minutes so I'm going to try to go fast let me know if I'm going too fast um so dun in the dragons uh as some of you may know uh is a tabletop role playing game uh where you have a lot of little dice which go from four-sided dice to 20-sided dice you create characters and then your dungeon master or yours truly um brings you through a story you've all heard of uh Choose Your Own Adventure books same concept except you're with a team you're collaborating and you're creating this story as you go along the dungeon master describes and narrates everything that is happening in the game and the players go through that Adventure they can make make any choice they want um and it gets really fun chaotic uh exciting thrilling um it can be downright scary sometimes uh that is all up for the players and DM to decide I'm going to take a leap here and say that you've all probably heard of The Wizard of Oz um would you believe me if I told you that that story was actually based off of a dungeon of Dragons game you shouldn't because it's not true but we all believed it for a second same basic concept wacky characters going on a fun adventure to a magical end goal um and also a small uh add-on for drama club and our school's Productions uh we are doing an absolutely incredible play uh called the play that goes wrong um it is supposed to be a classic murder mystery such as clue that we did a few years ago but a lot of things don't go according to plan uh I hope to see you all there if you can make it uh it's going to be a great time that's all for me thanks okay so hi my name is Sama and I'm a junior um this year so um I'm here to talk about Model United Nations and this is a very academic based Club so we usually have a couple meetings per month um actually today was our first meeting of the year um so we have about three three trips per year we visit Yukon we visit the University of Hartford and we also go to Yale on an overnight trip so what model un basically is is a a series of debates in which we are students are chosen to represent a country in a real world problem in which you have to debate and solve that problem in like drafting a reol a resolution and so um there's usually about 15 to 30 people there needs to be like a minimum amount and a maximum amount because it's um we're we're like traveling so um I very much enjoyed it and um I would say that Yukon was my favorite trip because of just the people and it was very fun but you do have to like prepare for the um the debates because you it it can be very much a lot at times and so without knowing what you're doing you won't know how to craft resolutions and collaborate with others so there's also um a another thing when you're debating for model un they have a thing where you compete for best delegate in which you have to draft um two position papers about single space one page long not a lot but this is where you basically show your um like where you demonstrate your knowledge of the topics and so for example what I did was um I debated for the Russia and Ukraine war in which like you have to like make sure that you're following your country's policies so if you're like biased toward one country you can't show it through your speeches because then you're not following your policy and so yeah it's a very fun trip and um you can be more um can be more like chill with it or like maybe more um strict with it it really depends on how you want to proceed with the debates okay awesome so my name is Lauren um I'm a senior and I'm the president of science National Honor Society um as our student Representatives talked about we just had um our induction it was a um a joint induction with muaa beta and science National Honors Society um it was wonderful to be able to recognize all of the new Juniors and seniors who are inducted for that night so with science National Honor Society we focus on scientific excellence and also inspiring the new wave of scientific thinkers from kanton high school so that's one of the parts that I love about snhs because I get to work with other um high schoolers who are as passionate about science as I am so it's great to just be in that room with people who will collaborate you on projects and who also share that same interest with you um we meet bright and early on Wednesday mornings um we do a lot of stuff in the high school we do um tutoring here in the library every single day for anyone who's struggling on assignments or lab reports and we also do one-on-one tutoring sessions by request and our biggest event throughout the year is astronomy night um this will be coming up in the winter where we um actually Mr Tucker helped us last year with some students to set up um telescopes and different equipment outside to be able to look at the stars and we also have astronomy themed activities inside in the science Wing we had um twister based on phases of the Moon last year we had an Oreo um phases of the Moon activity and we also had um glitter jar making station which was a super big hit with all of the little kids who went so it was just a great um Community science night getting kids excited I always just love seeing that like spark of inspiration that the kids have when they like shake the glitter go jar and they see like the vortex inside of it or and they learn the names of all the different phases of the moon it's just amazing to see those connections in their mind so I just absolutely love being a part of the club so thank you so much for hearing about um our side of what we do at Kenton High School and I'll turn it back over to miss thank you amazing students and um as I said you know we could have chosen others but but it was very intentional to kind of bring the this kind of grouping together I I hope you noted the differences amongst the things they were talking about between you know academic competitions versus a passion in a particular interest area that they can share in the community um you know versus some leadership opportunities in the school as well as pure fun and enjoyment in in camaraderie around a particular um idea so I'd like to open the the to the board some questions if you might have for the students anything that you might want to to know more about I'd just like to make a quick comment if I might thank you so much for sharing that with us uh it's so important to hear that and your enthusiasm is is pretty self-evident uh I would never diminish the importance of academics schools are about academics but the clubs and activities ities uh have such value uh such learning can go on such relationships can be built such connections with school can be built and those things are are very very important to the success of a school to the success of students and and you're obviously you're your commitment to those activities and your leadership in those U is is pretty terrific uh I'll just share a quick aside that I happen to be talking to the family of a mner one of our malen stars uh from BYO years who's now in college on the model un team and and at his college they treat it like an inter Scholastic activity they pay for the transportation the housing the meals and and he's built on his his uh academic experience in kitten but his his M Club experience too so there's there's a future in some of those things as well so thank you so much lest I make the same mistake twice Mr Daniels are you there I I I am I'm just so amazed at the mentoring that goes on and I think that's so important because younger people look up to the older kids and uh I just think this is fantastic and Drew and thanks for bringing everybody out so that we could see this because this is this is what it's really all about so thank you Joe um great job everybody and and our thanks to the advisers too because a lot of these things right maybe none of these things happen without faculty advisers board members no thank you thanks for coming great job Felicia trying to figure out how to unmute myself here no I I think this is really great um actually it's funny that uh science astronomy night my daughter attended uh that picture like with four of her friends there and they loved the interactive um activities that you had there for the younger kids and it was really great to hear about um Dungeons and Dragons it made me feel like I wanted to get involved James right so thank you so much great thank you guys very much appreciate it thank [Applause] you so as as they're packing up just a transition now uh we have two outstanding student council members here and um Simone also uh Simone and Julia and uh Simone had also mentioned student counsel and spirit we Conn just sort of left a list of of to kind of close out the idea of how students are you know driving our school in so many different ways um we're really Reviving uh under the leadership of uh Reviving The Week under leadership of Miss Rich um we're sort of stretching the week out to have sort of athletic events throughout the week we've add at a coffee house in the dance um which wasn't there a few years ago and uh the daily activities that students will have leading up to game day and know will have a ton of enthusiasm an advance of having a little bit later in the school year really give the classes a great amount of time to get organized and together and um you know we're really looking forward to the school sort of coming together at the end of the first quarter which is about the that timing um to really celebrate you know um everything that you know these wonderful students had talked about but but really with each other and kind of build on um you know a memorable experience with your classmates so um you'll be hearing more about that at the next meeting because I think that's in November and Simone can out on that then all right thank you TR you're welcome and thank you to you and Ruth for your leadership and making these things happen happy to do it so fun folks are welcome to stay we would love you to stay but if you want to slip out that's that's fine four of us had an opportunity four board members had an opportunity to hear about the high school's continuous Improvement plan at at length uh a terrific morning uh Dr Gman super so just for the board just a reminder that we did change our continuous inent planning process around that the the ultimate goal is that week or two before the board meeting you you'll get the continuous Improvement plan so this week or early next week you're going to get the Middle School continuous Improvement plan and our pupil Services Department uh continuous Improvement plan with the goal that we're hoping that you read the plan and with each of the schools you're going to be invited to the schools to do a walk through with the schools and really bring the work we're trying to bring work to you but we also want you to come in and we understand that time is valuable and we're trying to get you into the schools as much as we can and Mr dep pipo and Dr Kidwell did a great job with with the board uh last week so tonight Mr depo's quickly going to go through his high level goals that align with the Board of Education goals and the superintendent goals so just a reminder that we're trying to line everything together so you have the Board of Education goals the superintendent's goals align with the Board of Education goals The Continuous Improvement plans align with the superintendent goals and the Board of Education goals so this way everything aligns with one another so he's going to quickly go through his goals at a high level highlight a few things and then really to open it up to questions that you may have relative to his goal plan but also allow the the board members that were on the visitation last week to also provide a little of their thoughts also if that works for you Mr sh it certainly do Mr pipo uh thank you for um the introduction Dr brosman and and again just as the building principle it is really outstanding to um have the board goals well established and articulated so I appreciate the board round around rounding about getting to um you know something that that I think we can all agree upon and get excited about and work towards um in a really transparent and clear way so thank you for that from the high school level as you know board goal one is student growth and achievement and really um we we thought about this in two ways we almost have sub goals here um and one is is really about achievement based on progress through um our standardized testing those members of the Board of Education all of you have been here for a few years we've cled this goal before it's a similar pathway goal that we continue to sort of build upon year in and year out as kids or students move from 7th to 8th 8th to 9th 9th to 10th 11th to 12th we're looking for progress in the areas of the skills targeted in the PSAT the SAT and now what we have is star but essentially it's Reading Writing and math and we have all of these metrics to to help us move along with the ultimate goal of identifying students who are struggling assuring that they have oppes to rebuild skills they might not have gotten along the way and to um again identify students um really I guess maybe I should say throughout to to to continue to see if we are our instruction is informed enough our curriculum is informed enough to move students so there's a lot we can do with this goal the second part of that goal is really about our our actual program of studies in our off offerings and we're looking to advance some of our offerings and this is new for us this year to advance in the areas of students receiving potential college credit or dual credit for taking a high school course um we have several AP classes and ECE classes but working to advance that this was really it's a goal this year you'll see this goal for several years um because really um it's it's more like a 3 to 5e plan um um because there's some easy things to do and some things that will take some time to work out and um but we are dedicating uh via the goal um to real um focus to assure that our students can all of our students can can walk out of Kon high school with some level of college credit to move forward to our second goal Partnerships and Community engagement um as as I spoke to the board last week I think this is a a strength for our school I I I do think we communicate um and partner with with um you know our stakeholders well but I think the difference really where I just want to pull out is sort of not what we do but how we do it here you know um we have our community uh Communications coordinator Kier here that can help and support our some of our messaging we want to work more in the past years that we have with student council we've invited students on to be um some of our uh our committees that are um traditionally led by staff um and we're looking to bring parents in more than we have in the past so it isn't just what we do but how we're doing it I think is really what this goal is about the third goal um is around um Financial sustainability and efficient operations you know I really look at this goal is something that quietly we've always done but I do like that it's so transparent because uh with uh Dr gan's leadership we're really looking to maximize and be efficient with our planning and I think from a board perspective you appreciate that and it forces us to be more thoughtful and planful so again it's not like what we're doing but sort of how we're doing it um Dr Gman is asking for three to five year plans for textbooks and replacement Cycles meeting with u Miss mikoski next week to talk about uh Capital um small Capital large Capital Improvements in our school and creating like long range planning for that that's exciting for us um this helps us stay forward and focused um so again there's a couple operational pieces in there but again I I think this is one that we've sort of done quietly but I like that it's out in front that we can all be talking about these things and I'd like to turn over the the rest of the presentation to Dr kid um so the next two goals really U focus on school climate and culture so goal four specifically looks at us creating a positive learning environment and um we opted for the high school to really kind of focus in on div vision of a graduate attributes and taking a look at how those will help embed themselves in all classrooms and so we're looking at teachers using attributes of the vision of a graduate personal thinking creative thinking collaboration communication as um pieces of their actual professional goals as well as us looking at um being compassionate citizens across schoolwide practices we're looking at and have started the idea of pairing upper classmen and um underclassman in chat groups kind of as Mr Daniels mentioned almost a mentoring possibility to just build some of those positive relationships between all students different grade levels the fifth goal is about embracing equity and so again you can go in a lot of different directions for that we're looking to highlight student voices and to bring student voices and student backgrounds and experiences into the school in a more relevant and inclusive way and so we're looking at um opportunities for students and leaders of clubs much of many of whom who we saw today are different leadership roles within the school to take on different activities maybe building into our advisory periods or otherwise um and then continuing as a school to look at school climate survey data and how we can work to improve some of those aspects and I just to finish up there is a board goal on Workforce Development that in my mind is is really about how we support our staff and again I I think quietly we've always we in overtly we've always looked to support our staff and and this again asks us to articulate some of the action steps to do so which is really about building solid professional development based on the goals that have been um discussed here and it really makes us look at our meeting times and opportunities so I want to thank the board again for the continued support of different levels of meeting times that we haven't had previous to a few years ago um feels like there's never enough time but by by um articulating the time that we do have it it allows us to plan appropriately and accordingly to meet our needs um and so really you know this Workforce Development is really about how we use our meeting time how we develop you know our our veteran staff some of the things that we do for our our new staff and and reconnecting um in budgeting appropriately so so they can have the resources they need to be successful so that was you know a quick drive by the uh some of the board was able to hear similar similar words last week I know you've all had a chance and an opportunity to kind of review it we're happy to answer any questions that you might have at this point well thank you uh very much it's a terrifically well thought out and prepared report I appreciate it I thought we'd give the uh board members who weren't able to be here last week the first opportunity to ask questions so uh Russell or Lou or Felicia if you have questions or comments Drew and take them the only the only comment I have I mean this is this is a wonderful plan and uh I don't know if this is the right word to say but I'm I'm embarrassed I don't have more dollars to invest in what you're trying to do so I guess the question is can can you get there from C can you get there from here with what you have and is there anything else that this board can do to support this Mission as you guys outlining so L I don't think you should be embarrassed at all I I I the board's transparency and support of the high school um is clear and and um appreciated I believe that um through um the support of of the overall plan with Jordan's leadership in terms of having having us really prioritize and be thoughtful I do think we can get here um with the given budgets um and I think it the the movement in in terms of the plan again helps prioritize the needs and the 3 to 5 year planning involved helps us to understand that maybe not this year but next year and maybe not next year the year before so I do think we are in a in a really I'm believing that we are in a really good process to to assure that we have exactly what we will need and then things that we might want in certain years can also be added and we understand the es and flows that might happen in our community so I I feel very strongly that that we have what we need um and and the communication about the non the the the non-financials I think is really important as well I think the idea about professional development and the days and the calendar are are essential to to to helping us so I do feel like you've done an awful lot already and we're feeling really good about it so how's this message getting out to the staff teachers how is this being consistently reinforced well you can start I like to sure um I I think in in much of the same way as there's been a really clear vertical design from from the board goals through down um um we've attempted to do the same kind of thing where we're working directly at staff meetings and with all of our teachers um to inform them of our goals we're working very directly with department leaders and they're actually working on action steps to see how their individual departments can help um move us forward in the schoolwide goals and what their ownership and action steps for that will be many of these goals have um pieces of it embedded into their into teachers professional goals there's their um their slos their professional practice goals and that sort of thing so it's being reiterated in a few different ways that way so Luke new for us and Ruth said it but maybe just to clarify a little bit we've never really been able to well um with transparency really stand up in front of our staff to say this is goal number one this is goal number two this is goal number three this is what we're doing this is how we're doing it we've done that at our initial faculty meetings with department leaders we've said here's goal number one you tell us how your department is going to help us with with Goal number one here here's goal number two tell us how your department can help and they they've created a mini action plan so it's all sort of top down all the way to the teacher level and and not to just restate what Ruth said the teachers really own a lot of this through their own professional goals they're invested in vision of a graduate as an example um they're invested in the use of the data around PSAT and and um star data as part of their goals to move their student sitting in front of them forward so you see an N number but they see a face and they're working with that student so those are a couple ways that I do believe more than ever we're we're we're getting it down to the teacher level so this is the first time that I can remember where board goals are linked through the superintendent on down through the administration into into the uh right into the staff which is which is phenomenal and uh I wish we we had thought of this sooner but th this is what U this is what's going to continue to keep us tight and focused um because it's it's coming from the top all the way down and we're all aligned and I think this is the first time that I can remember that that's that's really happened it's been really sporadic and shotgunned and uh but so this is great thank you for for that presentation those are my questions thank you thanks L uh Russell or or Felicia I'm good Russell good I don't have any questions thank you okay thank you uh and and I would ask each uh member who participated in the the meeting with the administration and the walkth through to to share a thought I would I would like to say how much fun it was and Simone was our guide she's very helpful and knowledgeable um the classrooms were physically inviting which was wonderful um there were interesting challenging lessons and uh there was student engagement and participation and uh student collaboration so it was terrific and I highly encourage um I think we have five more meetings to to go through these walkthroughs in the course of the year I believe for each seven s seven okay so if you missed one you really should um come because it's it's sort of it shows you what we're doing here but for the kids in school so that's the fun part almost made me wh wish I was teaching again but not [Laughter] quite yeah same sentiments as um Peggy it was wonderful and thanks for welcoming Us in and um that's that's the best part of the the board is when you can be there and see the students learning and actively engaged and we've had some discussions over the years about technology and finding a balance and that was something that I raised a lot of questions and concerns about because it is a different world and students are on technology a lot and it has its purpose in its place but you know there was concerns about overuse but it was so great to see the different modalities that were being used the teachers the students were actively engaged walking around colored pencils dry erase boards small group work um they were really actively engaged and it wasn't on the the Chromebook it was real activities and lessons and um so it was it was was wonderful to see then they were all like on task I was kind of I don't know if you cracked them before but you we we were open to anything we I appreciate the transparency and and Jordan setting it up so you know consistent that we have that ability to go in um because there is nothing to hide you know and and we expect to see real real life whether whether it's a challenge or not a challenge good we didn't see any but um so thank you and I just wanted to ask one question um you know we talked about the top top down um and we we have the goals and I'm so so pleased with how you know it's set up this this year um but do you get a lot of feed like do you have opportunity for Teacher feedback teacher input to you know we have the goals and and they need to be what they are but and you you said they create their own action plan but it you know we have surveys I know that go out to staff like how much do you value their input and their feedback for anything positive negative for for for making change and and adapting that's tremendously yeah um and there's a few different Avenues um I think when we mentioned before the department leaders really kind of taking ownership of some of their part and their action steps they're doing that through their collaboration with their individual teachers in their department so some of that feedback is happening directly with them and then coming back to us um we have meetings with with various teachers and some of it is truly just informal you know walking around being in the classrooms being in the space talking to people um you it's always always room for more but I think we definitely are able to hear from people thank you thank you K Erica um yeah I agree with everything that was said I appreciate you having us it's always fun to be at the high school and um you know I realize not everyone is here as much as I am but and you know when you when you don't have a student at the high school you don't it doesn't necessarily all come together to to see how all the people work and to know the the classes and the teachers and the students and the curriculum and everything and so the being able to do these walkthroughs I think is really helpful and really advantageous to just bring it all together and I just wanted to share one thing that Mr Depo said that um stuck with me um he expressed that this year the students have really turned a corner um since the pandemic and uh you know a lot of students were somewhat withdrawn or in their shell socially and he said that students have really turned a corner this year so really great to hear as a parent and a board member and I just wanted to share with everyone so that's thank you I'll second what Peggy said to the folks that weren't able to make it we all recognize that it's during the school during the day so there'll be days when you can't may may never able to make it but it's a it's a really worthwhile experience uh we got to sit down with uh Drew and Ruth for a kind of relax hour and they took us through the uh continuous Improvement plan there wasn't the pressure of what's next on the agenda and how long can people stay out at night um it was a uh and as I said a few moments ago it's an impress impressive and thoughtful document that addresses uh the board goals and how they're going to be implemented at the high school uh what are the needs of the high school what are the needs of the students and how we're going to go about meeting those needs it's a very very wellth thought out document uh that clearly is translated into what goes on in the classroom what goes on with the teachers uh the the the second hour was spent as a walk through the the school and you you're not evaluating teachers you're not evaluating lessons we were in classrooms for five minutes but in those 5 minutes in the eight or nine or 10 classrooms that we were in uh I came away with a feeling a really positive feeling about student engagement about relationships between teachers and students uh about productive work going on it wasn't staged by any stretch of the imagination uh was just a good feeling I think it goes back to what Erica concluded with in terms of uh the kids are back uh and the teachers are back uh and and that that's a reflection of the administration and the staff when when kids feel that way uh so it it was a a very very impressive day and left me and I think the four of us uh with a very positive feeling about uh the very difficult uh work that you guys are doing at the high school and and the likelihood of success so I thank you as well I forgot about our student rep did you have anything you wanted to ask or is a good experience yes thank you for your your assistance there too best tour guides around yes so thank you drew and rth appreciate it thank you for all the support we appreciate it uh okay uh committee reports uh I assume Finance you have nothing to add Russell no um so meet the last uh curriculum Erica yeah um so we met the n of September and um that was our first meeting just a I'll share a couple of things um we reviewed the legislative updates from the state and I'll give you a couple examples of what is included in there uh there's an Asian-American and Pacific Islander what oh um studies requirement there's a personal finance uh area that's going to be a requirement now um there's going to be a camp or Vision uh that's the Canton Mastery Program that's going to be revised but they're not sure exactly how yet um and then there's the play based learning that our own Kim Sullivan was involved in so um those are just a a few of the legislative updates from the state we also um talked about the status of the reading program and uh we had filed our waiver last year and we are expecting to hear by November but still kind of up in year um and then lastly we were we are working on a list of topics for our monthly meetings for the year um we're hoping to have that finalized by our October meeting and um some of those highlights are a physical education and health standards review a social and emotional learning curriculum update and the middle school program needs review that we brought up last year and they got sidelined so we're going to revisit those this year um and our next meeting is going to be October 25th at 9:00 a.m.

come out come out and see a wide selection of CAL States uc's private schools and community college options this event is open to all a USD families um in past events Asuza high school was proud to invite the Gladstone Middle School cheer squad to the homecoming rally on October 6th to make sure that all students felt welcome at isua High School ASB invited the former king and queen from Gladstone High School class of 2022 as well as a former king and queen from isza High School class of 2023 to help celebrate this year's homecoming Court in sports isua athletes are doing well in all sports football is doing well in League volleyball is competing for a league title girls tennis is trying hard every single match and cross country is ready to compete for another league title we hope that our community will come out and support all of our ASC teams this year year um this past weekend was azuza homecoming dance and it had a phenomenal turnout with over 450 students in attendance on Saturday night at the dance we recognized our homecoming queen Natalie Sanchez and our homecoming King Jonathan rder and lastly Asuza High School would like to congratulate my dear friend Emily Ruiz in being awarded a $2,500 scholarship from the woman in transportation seminar we we are proud of her achievements and look forward to more great news from aex and College and Career Pathways thank you thank you Emily um I just want to once again congratulate Jenny Airi uh and our students uh who were represented well at the field of Glory uh event um I also had the awesome privilege of being at the Western Justice Center uh Gala um it's hard to put in words um the the impact of that night um you know just the the sense of of Pride um I don't think there was a dry eye in the place uh when our students uh got up to to speak and to uh provide um their speeches um and again just a constant reminder right of why we do what we do and so it was it was awesome to be there also I wanted to once again say congratulations to our Esther B compos uh the teacher of the year uh recognition uh in Universal City uh was was um was was a great event it was imagine 80 districts uh jam-packed uh but it was great to see her uh honored uh at that event as well thank you good evening I had the opportunity to attend the first Asuza high school student union meeting um I'm excited to see um but all of those students will be rolling out this year and you know the the agency and the advocacy of um that really Grassroots uh student work um we have jumped into our partnership with the Champ Program at isusa Pacific University our fourth graders from Murray and parent Mount today had an opport opportunity to visit um isua Pacific and get an up close view of what college life looks like um we also had our um Mariachi parent information meeting last night so looking forward to welcoming welcoming new musicians to our mariachi group good evening um all board and cabinet and um members of the community um we are uh finalizing I'm going to say the Lee underground utilities and we've made um great strides and progress um our last um section to complete the um um utility upgrade is to connect actually to the city um which will require us to actually have to reroute traffic uh because we have to go through the streets to get that done um we're partnering with the city with the hopes that we can do this during like maybe Thanksgiving break or winter break so that way it does not impede on our actual day-to-day um flow of traffic but we will make sure we advertise that um to all and make sure we have enough posting um for all of our families and lastly um Business Services have kicked off their listening meetings and that's when all the members of Business Services management team we actually go to each of the school sites and we dedicate an hour and a half time where we just sit and listen to the administrator um they can show us all things that's working all things that are not and then we do a road show um so we're excited about that we appreciate the partnership we want to thank the school sites that we've already been at and look forward to the ones that we will going to and good good evening Board of Education members and Community uh on September 18th we celebrated our years's of recognition event um I want to thank everyone who helped make that event truly special um at this event we recognize our valued employees who received and reached Milestone years of service to the district our award recipients received a beautiful gift or plaque for their achievement I want to thank the human resources department and of course our nutrition services uh department for making the event truly special and very tasty uh two weeks ago I had the U privilege of participating in a convening through the branch Alliance for educational uh diversity um the branch allance for educational diversity is a professional service organization that works with teacher preparation programs um like a sua Pacific University to provide uh and help districts provide uh high quality teacher preparation um and really match uh participants and candidates from diverse backgrounds with uh participating school districts uh throughout the convening I had the awesome privilege of working with our Souza uh Pacific University Partners uh to really uh delve into the real uh issues that are affecting both of our institutions uh specifically the in the area of teacher shortage so it was a it was a great time um spent and um I wanted to share that with the board thank you thank you we now move on to item 10.1 approval of the consent agenda and board member benus I understand that you wish to pull an item would you like then to make a motion uh motion to pull item 10.5 so is your motion to approve the agenda the consent agenda excepts 10.5 yes may I have a second oh so we have a motion made by board member Benavides and did I hear a second yes by board me board vice president Rodriguez paa we'll Now call for sorry before I call for the vote uh Miss Hernandez your student preferential vote on this item to approve the motion yes thank you and board members will vote online S I hope do you show me as logged in I keep getting kicked out did my vote record thank you and the motion passes 4 to Z Now moving to item 11.1 approval of the consultant agreement between a USD and Malik Abdul khik PhD may I have a motion make a motion to approve second moved and seconded discussion uh my reasons for pulling this item from the consent agenda is are as follows AB 216 required the California instructional quality commission to develop and the California state board of education to adopt and ethnic studies model curriculum in March of 2021 the California state board adopted the curriculum which was later published in 2022 the model curriculum characterized by four foundational disciplines africanamerican CH Cho chanx and Latin Latino Latino latinx Native American and Asian American and Pacific Islander studies further within context within the context of the model curriculum it states that given California's diversity and the California Department of Education um understands and knows that each Community has its own ethnic makeup and each demographic group has its own unique story or history struggles and contributions to our state due to the fact that a newly adopted curriculum will be introduce to our students to our isua students I find it essential that we as a district do our due diligence to ensure we are being Equitable in our hiring process of our consultants in the best interest of our teachers and of course our students I believe we should provide and allow for up to three Consultants to partake in this election process it is my understanding that we only are considering one consultant in action item before us tonight is that correct right so I believe that by allowing for up to three Consultants it will further ensure that all candidates are assessed in the same manner and against the same criteria this only reinforces that we are complying with and fits right into the newly adopted core values I believe that it is equally important as stated in the adopted State ethnic studies model curriculum that each consultant understands that the course Workshop material must reflect that of each Community because each Community as stated above or earlier has its own ethnic makeup and each demographic group has its own unique history struggles and contributions to keep the selection process fully transparent I propose that staff consider the following in the future selection of Consultants to come our way specifically because the governor has recently signed various legislative bills that will impact our school curriculum and the lives of our children therefore it behooves us as board members to be better informed here are my future recommendations allow for up to three candidates or Consultants to be considered in the selection process thereby providing them with an equal opportunity to demonstrate their skills knowledge and qualifications for the job this means that staff should thoroughly research and solicit for three Consultants two two to ensure full transparency provide the board with detailed resume qualification statements of each of the Consultants this will allow board members to be better informed with the necessary tools with respect to the consultant's experience Knowledge and Skills three have Consultants provide an outline of the workshop being proposed to ensure it represents a plan of action that incorporates high standards and creates coherence in what is taught in schools and provides Essential Knowledge in the key subject disciplines outline within the without no biases this will allow teachers the greater freedom to use their professionalism and expertise to develop their curriculum which allows all students to get a an appropriate understanding of true ethnic studies thank you board member benas is there any further discussion yeah just just a question um b v is is is your are your questions or or comments suggestions recommendations in regard to consultants in general or just for consultants in uh that that deal with diversity equity and inclusion I think for now it's it's basically my thought process when I was looking at this particular because there are a lot of legislative issues that have gone to the governor and he he has signed right and I've always I've always had a concern since I've been a board member as to why I don't we don't have I don't see a lot of parents in in our boardroom and and um so I want to make sure that we as a board are have to a full understanding of you know when we look at a consultant that's new to the district specifically when it incorporates or they're talking about something being added to our school curriculum I think that's kind of from the perspective I was looking at it I didn't even think about Dei but um I think um to your point I think that is you know that's a good point too and I think for those reasons so that we are you know more objective in our decision that we should look at those things and look at the qualifications of consultant especially because right now it's a very sensitive topic and in every community and we really need to be doing more of our due diligence and that's basically where I was coming from so I just want to make sure that that I'm comfortable because the the one page that I got I had to do my own research and I think that um coming from the public sector when I was working with uh you know on agenda items for city council and I know that I spoke with Mr Ortega about this I know there's not we're not going through a bidding process but just the opportunity of being more transparent so that when if if and when do we get a public records request and a parent comes forward and they say how did you select this instructor how did this curriculum or Workshop you know because it it is a sensitive topic right now in all the communities I think we just need to be more proactive and and kind of reaching out to the Consultants in you know because they are applying for a job in essence and being more okay let's let me look at the resume you know let's Incorporated if or if we requested board members if it doesn't have to be attached to the agenda but that those P those records are available to us and I don't have to do my own homework and so there looking at the agenda there are a number of Consultants that we have but but this is the 10.5 was the one that you pulled to to discuss so the concerns that you have are not in regards to to the other Consultants the the concerns are are specific to the consultant for the topic of ethnic studies so the topic well it's it's the ethnic studies piece because you know we have to be sensitive to our community right that we are meeting our community needs but not only that it's also the fact that we are hiring these Consultants to but you said ethnic studies Consultants I'm just I'm just trying to understand if it's specific to ethnic studies or well in this case it would be the ethnic study consultant but it could have been uh let's just say a government Workshop right but my thing is because he's a new consultant you know it's now they're going to be providing a workshop to the teachers let's look at this a little further that's it and and can um staff can you can you can you speak to what what processes do we go through maybe for this consultant in particular and and and other Consultants I I guess in a similar category if if there are trainings or or um supplementing kind of e e educational you know practices and what not for for our our teachers what is the process that we go to to adopt consultants in general in general we look for alignment to our current instructional practices um you know in terms of how things align with our success drivers alignment with State Frameworks um alignment with standards um additionally looking at you know the needs assessment what does the data say that we need what feedback have we we received from staff in terms of what kinds of supports are they looking for um when looking at professional development and does that process include the shopping of I mean so when when bo b is talking about the potential of three Consultants when we if we were to recognize that there's a need to bring in a consultant what is what is the process that we go through to to vet or to to select one consultant over over other options so we look for um you know different different areas um alignment again with what the instructional program is of the district um how um the individual would be able to um meet our needs in terms of timing um cost um so those kinds of factors also their qualifications and their understanding of the needs of our district and so when this consultant is coming forward and and being recommended to the board to vote on to approve were there other Consultants who were not selected were were there other Consultants that were reviewed and and not not selected um for in this partic particular um consultant um we became familiar with this individual through um their work um through our federal um instructional program monitoring review um in their role with the Department of Education through that work we learned of uh his background with ethnic studies teaching at ethnic studies at the University level as well as his understanding of the ethnic studies model curriculum so being part of our review team um from the 2020 review and then again last year familiar with our demographics familiar with our instructional program um as well as being able to um align sort of the workshop um with our adop our current adopted ethnic studies curriculum in that our teachers work to to develop in our Ela class and our history social science class okay then uh maybe last thing I'll say is um I would I would want to be I think it makes sense if we if we were looking to review what what is the the steps in the process that we go through when evaluating considerate considering which Consultants we're going to be bringing on especially when it's the first time uh that that there is a a laid out process so maybe there's a a way to I know you communicated it here but maybe there's a way for you to send that forward to us in a in a a board update just so we can see that and and then ensure that that's consistent across the board with the the various uh ways that we would go about bringing on on somebody new it would make me uncomfortable to single if we were doing that to to single out ethnic studies as as a that if there's a process that we go through but when it's about ethnic studies let's go through a different process um that that would strike me as as odd um I also would it would I would also think that if we were to request that level of of information of of the various candidates and and resumés to understand that for the various Consultants that that might fall under this this category um that would that would be quite a lot and and I and I would think um a lot for us as a board to to be personally engaged in as as a board as as opposed to um equipping and and and really I mean it's it's delegating it's the the role of of staff to do that work but if we find concerns if if if on the back end there's a consultant that's brought on that we're hearing that there are concerns that we need to to to bring forward I think we bring those concerns forward to to uh to the staff but short of that I think we would look to staff to um to do that that work and so I would I would want to be careful um for us to take on the role of of vetting in essence interviewing um or or just stopping short of interviewing um candidates for for some of these various consultancy um roles thank you um yes I have a question um what I would like to see um in the I mean I don't want to be a micromanager either I I am not an hob person and um and I trust in my cabinet that they're doing the right thing but um like we have the biding process you know they show us the BS the highest bid the lowest bter why they cont for the roof or what have you I think it'd be great if we had uh the resume maybe the last three PE person or whomever right and letting us know a little bit about each of them because I also did my re I also Googled this first because I just want to know who he was I did ask mrga also who's this where do you find these people right so I did look look him up but I think it'd be great if we just had the left and why did we this gentleman you know and that just gives us information I don't want to do your job for you at all but I would think it' be helpful for us which is true um because we have to word on this person right and and and also money you know I mean hey this guy he's a million dollars and this guy's a thousand you know we need to see those type of things in order to make a decision uh for myself and I guess in the board also but I think that would be very very helpful that's what I got to say I think that we this is not the first time the board has asked for some additional background on vendors I think there was a vendor a consultant for nutrition services where we needed some additional support and we asked what is the what is the person's qualifications right so this is not a new topic that's come before this board in the past three years so I I think I don't I don't hear us saying that we expect an RFP process under is there a Dollar threshold for an RFP process is that what triggers there is a dollar threshold but there is no RFP process outline for consultants for services there's no requirement for RFP so RFP is only for capital projects yes okay um so I don't think we're hearing RFP for Consultants but I do think we're hearing something more than what we have now in terms of a one sheet a sample these are the you know why why this why this and I do understand that education is a small world and sometimes you meet someone that is a good fit right and for transparency with the public why are we going with consultant a versus anyone else would be helpful for us and and with that as with the action action step of providing an update to us to to understand what is that process for for Educational Service con Consultants um and then I think we as a board can can speak to and review that and and potentially if that if if anyone on the board is wanting to review that or or or or challenge that that process then um I i' see we can bring that up in a future board meting yeah and I want to Echo um board member's um you know her her comment about I too I appreciate what the staff does and I want to make sure that we don't become micromanagers I have we have enough to do as board members and we also have our lives but I also feel that as board members we have to be fully informed to make great decisions right for our students because it's their life um but more so we need to be able to answer questions of the if they come to us and say why this person or why this consult why not this consultant right and to me I just feel that um having just some background data would help help us make a better informed decision should that question come up to vote on something tonight so um but you know I I just want to make sure that sometimes change is good so so we have a motion and a second and have we exhausted our discussion on this item all right Miss Hernandez your preferential vote um I just like to say I agree with Miss fidz I think it and this it affects the students so it's better to proceed with caution then end up sorry um yeah just really appreciate her three uh her proposal of the three things to take in consideration so thank you thank you Mr Herz for your comments and now for your I jumped the gun and now for your vote on this item right yes thank you board members will vote online my and the motion carries 3 to one now moving to item 12.1 presentation of a USD early college program children's literature course miss kamacho good evening Dr Bo Board of Education superintendent and cabinet I would like to introduce our e P teacher and students um Mr Mark Rodriguez cabinet and members of the community um so my name is Mark Rodriguez I am the ECP one of the UCP teachers over at isusa high school um I'm also the academic success coach and I am also um the Student Union staff advisor so the goal of or let me go ahead and explain what we're going to be doing tonight so I want to go over uh ECP specifically the course English 293 um children's literature okay so the goal of tonight's presentation is to actually give further insight into the early college program specifically with the course ECP um children's literature um so as we know this is a dual enrollment course meaning it is through Citrus College and also through isus Unified School District um and one of the most important things to remember is that this is a Citrus College course and I'm actually the only teacher right now who is both an ausd teacher and a Citrus College teacher and because of that Citrus College often does not really get involved in the uh after school activities such as back to school night report card night meetings like that so it's important to give visibility to the program to show exactly what it is we're doing here how it's really enriching the education to students and the long-term effects it's having on students who are preparing for college so um what I want to show is the cross-curricular effects of college level instruction on our students and uh also beyond that we were talking tonight about the collaboration with the Western Justice Center um that has also led into some of the educational practices uh at isusa high school and it's something that I'm using in my course for uh children's literature and I'll be using next semester for English 101e and that is the use of instructional Community Circle so I want to elaborate on how that's being used what we're doing with that and how the students are basically learning from that and doing specific things uh in their courses okay so these are my two summer courses um that I taught over the summer there were two sections of this and I'm currently teaching two more sections right now for the fall semester um and with me tonight I have my students uh who wanted to come and present the class and explain a little bit more context about what it is we're doing and basically some more information about the course so I've already introduced myself I'm gonna go ahead and pass it over them briefly toh say a few words about who they are what they're doing and they're uh placed here at isusa high school hi my name is Cynthia I am I'm student of ECP I am a part of student union I'm part of the student advisory Community hello my name is LNA Lea I'm a part of the E program I am a um community community advisor for an Club as well as a student adviser for the community school City hello my name is Patricia Val I am the captain of the first team that is just a high school um we had our second home game today we won 32 zero um I'm also part of the Student Union I am part of the Safety Committee and I am part of the medical program at AA high school and I am also a fellow ECP student good evening I am Bia I am an EC student I'm an RC Battalion Commander for the the ass High School JC I'm leadership I am in ASB I'm in Orchestra I've had a million things and I also staying on top of my homework as well as being an AP AP student about so jip he's everywhere he does he's volunteer he's a volunteer of the Year student but um one time I was at church and then I see the down with and who's there I'm like what that was so cute and I'm schol dance team academy great job okay so I'm going to go ahead and pass it over to a couple more students to discuss some of the curriculum that we covered uh such as the books uh some of the activities and the writing assignments that they did so as I said before my name is Lanna Lea and some course content we had in children's literature was we had many class discussions that involve Community circles as a class and as well as many commun okay right am I good okay as well as Community circles for a class and mini circles we also had daily reading quizzes and five required texts such as foken fairy tales soku Little Prince the Fountain of ludu and we finished last with the mystery of the Maya in the course content we had five writing assignments we had three short essays one was argumentative one was comparison and another was where we created Our Own Story we had one art and writing which was based on the Phantom to group book and one comparative essay and some of the various group activities was do our group discussions and um are many discussions students please um we know we can hear you in this room but we're also recording for online so make sure that you speak into the mic and you use all of your voice okay so we can all hear you so in this picture on the far left of the screen as you can see this is one of our pictures that we were taking um Mr rodri was taking them throughout the courses uh this was one of our community circles that our smaller Community circles that we did within our uh our small group that was like about five or six of us uh we did also do our our larger small group our our larger Community circles but this was like an insight to what we could see like uh from like just a couple of us and not just the whole group on the right we have a picture of myself Patty and da and a few other students in ECP we were doing a word Bank activity that was based on the Phantom Soul Booth it was a very interesting activity to say the least because uh we were looking at different words and seeing what we could do with them because of the way the story was going uh in the on the bottom right there it's kind of cut off uh these are pictures of our cranes that we made in our class it was based off uh sticle and it was a very cute activity and it was very Hands-On it was struggling to say the least they can testify to all that we talked about like maybe being high class per to do it all but it in the end it was a very fun result okay so as we had discussed earlier uh one of the key components in the course is using instructional circles and through the lens of community Circle so uh up here I have a couple examples this is one of the circles that we ran uh in the course essentially the format for how we did this was we would do one whole class Community Circle where it was everyone participating and then as Philip was saying we would do a smaller Community Circle where they're broken up into groups and then a circle leader is selected and they lead the circle on their own so they are getting Circle training within the course and also using the circle questions to prep for assignments such as essays uh writing assignments and other things like that that so they have dual purposes one for community building and one for actually uh teaching the curriculum so as I said uh I am also an a USD teacher so I am looking at this through the standards of Common Core so I mapped uh these Circle questions that you see in front of you to the common core standard so um to go over these I'm going to have my students read through them so go ahead first question is what is an object that you own that has a special meing to you why doeses it have why is meaning the second question why is it important to recognize that many things in life are friendly the third question mentions what are ways we can slow down in life to more appreciative of theal things around us and the last question mentions what has been your biggest takeaway from the book so far and why so as you can see here um these question questions are different layers of uh depth and knowledge um there's a level of reflection there's a level of application um a lot of the questions are reflective of the content of the book uh in this one it was for the book The Little Prince and one of the key components of the book is this message of appreciating what's important in life and looking at things that are ephemeral versus not so it's really taking that word expanding on its meaning and sort of building both an educational understanding of it and the understanding of what we can do with this word beyond the classroom all right so now I'm going to pass it over back to the students and each of them are going to share personal testimonies about the course uh such as what they gained from it uh what they've been able to use currently in their fall semester right now and even some things that they're able to apply beyond the classroom something that I took away from children's literature is it helped me participate more in class very my I'm a junior right now during sophomore year and all before that I was a very quiet student and I didn't speak up and after this class I Cano my opinion and it helped me increase my participation within the class my personal experience during this class time was it really made me gain a different perspective in life and I can put that to all my classes now I'm able to see the hidden social and gender Norms so it's really fun now to just see how many hidden social norms we have within the community and the course itself so it's just fun to get a deeper Knowledge from that um one of my biggest takeaways of this program was that I got to improve in my speaking skills because the first two years my first freshman in sophomore years that would stutter a lot when it would become two presentations in class but thanks to ECP the English Club and Mr Rodriguez he helped me really improve more thank seeing everything within the child class it helped me engaging more in the material because Mr Aus also helped us with our essay writing so we'd do our essays and we submit them to him but then he also give us feedback so it'd be uh constructive criticism that would help us improve our writing and we would be able to uh apply that to our classes now that we're taking such as like history 108 or any of the other classes that we have in are just any of our regular classes that we can apply like uh more depth into our essays so that we have a better uh Improvement score my biggest Safeway was being able to analyze literature better before this class I really never paid attention to much detail um and now after I really pay attention to deta detail I've noticed that literature contains social norms and we teach lessons since we was very young okay so that's essentially the course again uh the purpose was to show you guys and everyone here the purpose of why we're doing ECP uh some of the long-term positive effects that this is having on the students um that way the program gets a little bit more visibility at the moment I know that in the midst of the merge um this has been one of the things that has been successful but needs a little bit more highlighting so I wanted you to all see that for tonight um and now I'd like to open up the floor to any questions for both my myself and my students um I don't have any questions but I want to thank you Mr Rodriguez and all you students you're doing a favulous job I think I I like the community Circle because it gives you all U give your input right or or give ideas and the testimony was my best part seeing what the outcome was thank you students thank you very much and Mr Rodriguez thank you yeah um I just want to Echo what um board member paa said um with respect to I think I really appreciate um aside from your class instruction and and um what you're teaching there is that um the the opportunity for the students to grow and develop and really I mean it seems to me like they become more analytical and and I appreciate that because we need to be analytical and when we get out there in the real world so thank you for all the great work you've done thank you and I'll just add I've I've already started having some of the conversations with my daughter who's in seventh grade just about the early college program and as I see you all here and sharing some of what youall are sharing here I'm I'm even that much more excited and and we'll have uh some some conversations uh to be had with my daughter as a result of it so just Kudos and thank you um for for all the hard work thank you appreciate that Mr Rodriguez and students it's such a pleasure to have you here with us tonight thank you for staying late um it is a school night we recognize that um I do want to highlight for members of the public who are just tuning in and aren't familiar with our early college program so Mr orz I heard you say that this is an ausd class and a citrus college class so tell us in layman's terms what that means when a student is enrolled in an early College pathway course sure so essentially an early college pathway course is a college level course where the student earns credit through Citrus College but they are enrolled in a course during their regular uh school day so essentially for the format of this course typically it's taken twice a week uh it's either on a Tuesday and Thursday rotation or a Monday and Wednesday rotation and it fulfills the needs uh for their graduation status as well so this class uh English 293 for example would count as the students English class so it is fulfilling both the students uh graduation needs at ausa high school and also getting them college level credits through Citrus that are transferable not just to Citrus but to other colleges Beyond and there's no cost for students to enroll in Early College pathway courses is that correct that is correct so we can take college courses during the day get credit for graduation and they are free to students and families that is correct thank you so much thank you okay thank you everyone moving to a more dry subject item 12.2 this is the public hearing for sufficiency of instructional materials so this is an action item I will be asking for a motion a second and a vote to open open the public hearing may I have a motion Some Mo second is there any discussion seeing none Miss Hernandez your a preferential vote on this item to open the public hearing yes thank you and board members will vote online and the item passes 4 uh hope do we have any members of the public who wish to make public comment on this item during the public hearing and Lea do we have anyone online for public comment during this public hearing we have no hands raised online thank you it is now 8:24 and we are going to close the public hearing for this item now moving to item 12.3 resolution 2 32404 the resolution regarding sufficiency of instructional materials this is an action item may I have a motion make commission moved by board uh vice president R seconded by board member agreer is there any discussion seeing none and Miss Hernandez yes thank you and board members will vote online and the item passes 4 Z Now moving to item 12.5 this is an info item Mr Ortega are we on 12.4 oh I'm sorry excuse me 12.4 um sorry 12.4 approval of agreement between ausd and the California Department of Rehabilitation this is an action item may I have a motion make a motion to approve second moved and seconded is there any discussion seeing none Miss Hernandez yes thank you and board members will vote online and the item passes 40 now moving to item 12.5 review of first quarter Williams uniform complaint report 2324 Mr Ortega this is an info item this is just our quarterly Williams uh uniform uh complaint report that comes uh four times uh a year there's any questions seeing no questions thank you we'll move on to item it 13.1 presentation of surplus property update Mr Ortega uh thank you uh board president um the last time uh that we were together uh we spoke about uh Surplus property uh and the journey that we are on um regarding um these properties uh we shared um some ideas uh regarding um some desires to use uh to properties and so tonight we want to dive in a little bit deeper uh with that so we want to start off with um Center Middle School um as you know that is one of the middle schools uh that was closed and one of the things that we had uh talked about early on in this process is that the district was interested in using a property for a community SLC Conference Center um we know uh by keeping our ear to the ground uh whether that's at City Hall events whether that was the community event around the tragedy um the tragic death of one of our students um and again just just being in different circles that one of the things um is the lack of resources uh in the south of the city and for so we're on the same page we use 210 as the marker so south of the 210 uh versus north of the 210 and so when we thought about where would be the ideal location for a community slon center uh Center Middle School Rose to that occasion um and so our vision here is that we would have a community center uh which would require uh offices and room space um and the plan there would be to upgrade uh the rooms upgrade the technology uh that are in the rooms uh it was spoken here uh at a board meeting also uh during our 7-Eleven committee that when we think about Community Center like maybe should just shouldn't just be the buildings but we have all this field and so if we're thinking about Community value um also thinking about possibly renovating and preserving uh some track and field space or some field space uh as well if this is going to be a hub for the city in terms of the community center and the conference center um then we also um are expressing the need to expand the current parking capacity uh of the site so the community center again basically rooms offices spaces on the conference center side we have kind of three levels uh that we uh again are dreaming about uh one level would be a large Conference Center and so to give you um something to kind of think about that think about the cafeteria right think about the think about the the NPR when we think large we're thinking about a a building a magnitude of that of that size um um this would have a dual purpose a purpose for us as a district all uh district meetings uh the welcome back um lunch um you know places uh sometimes we do vaccine clinics right just big thing but if this is the community slon center then we can also see uh a benefit that a large conference room would have we also Imagine uh two midsize conference rooms and again just to give you a perspective what of what that means think about two classrooms so the space of two classrooms um having two midsize conference rooms that would again it's not the whole staff but maybe it's all third grade teachers or all you know High School teachers or our classified uh nutrition services staff or whatever that may be maybe we don't need the big one but we'd have two midsize again yes for the purposes of conferences and meetings and professional development and that kind of stuff but also H it has the potential for some Community uh benefit as well and then after that then some small conference rooms so small conference rooms again just to give you uh a reference size of a classroom and so again meeting space smaller meetings um where we can use as a district but also serve some dual purposes in terms of uh a community center uh so want to turn it over to Latasha to speak a little bit more about some granular start withus so thank you so I would like to start with points of interest so one of the reasons why um Cent Middle School um seems more feasible um for this design plan is one um if you think about the restrooms it's already equipped for a secondary level so we would not have to upgrade our restrooms to make sure we don't have the restrooms as inside of a preschool or kindergarten classroom um two another Point um of importance is that Center Middle School just like sson has already undergone some of the modernizations um though it was a while ago but it like the underground utilities the fencing upgrade some of those things that we would have to invest in some of our other campuses have already taken place um also the conference center um it will bring Community value meaning that we can um allocate more resources so here what we do is we have um two um three images that we've um received from our um architect of actual conferences conference room that they have developed so that we can give a framework this is not what we're saying we were going to do but just to give a visual of what this can actually look like this is actually the conference center at um LA County Office of Education um that they recently um provided um to um handle this project it would um from the date of approval be about one to two years um from from DSA approval as well as board education well first Board of Education approval and then DSA approval um but it'll be about one to two years from start to finish for construction um what we also have one just for references and Clarity that's one to two years for the campus yes the complete total project and so what we have here um is a breakdown of what those projected costs would be so essentially um if we're going to go on the low end and I'm going to identify what I mean on the low end it'll be about $6.9 million and then on the the high end it'll be 9.1 million and the reason why we have that variance is that you'll see line items such as for the two small conference room well for the monitorization upgrade is by square footage so if we were just doing Bare Bones basic technology just for the room it' be up about $700,000 um for the two conference room but if we wanted to think reimagine and make sure we have more advanced technology more upgrades carpet flooring um just more um in- depth type of U envision we have it'll be about $1.2 million um when we're looking at the large conference room on a low end it'll be about $1.5 million that' be um basic bones but if we wanted to go more granular and re truly reimagine what this could look like to have multi-purposes um that would be about $3.2 million um we also projected for the car um parking expansion but we also have $500,000 in here for the field and that would um also add into that Community value one once we can open up to the community for walking or if we um re align the field that can be used for some of our Pop Warner sports or other um outside recreational so we're actually showing a value to our community as well question so um I noticed on here so have we have we looked anything about the library to have like a satellite Library there because there is a library there yeah right yes a satellite Library um connected to our to I mean it's really nice that they have the mobile libraries at the school sites but um and also the cafeteria would you get that would you use that do do you know do you have any plans for that at this time so at this time the NPR room and the cafeteria be repurposed to the one large um conference center right and then just my next question last question is like where would the funds come from to do all this work out out of what fund do we have that yet so at our November meeting uh we will have dcg uh strategies our consultant our development uh consultant uh who will be laying out um step by step pros and cons timelines of the the kind of the menu of of options that you that we have as as a board right to consider our our properties so that that is a potential that there there's potential there in terms of funding um I would like to remind the Board of Education that on May 10th 2022 uh the bo the staff brought to the Board of Education $60 million um that were available to dream about facilities um 40 a $40 million decision was was made uh that day which did leave $20 million but remember remember that list was for facilities districtwide and the things on that list far exceeds that $2 million but but there is that bucket U there as well and so I think that as we get to the November meeting and you start to see the options that are available in terms of the facilities um then I I I would assume that we can kind of join this with that November meeting with that spreadsheet and then December uh hopefully walk away with you know some kind of idea directive uh decision thank you okay uh if there are no further questions I have some question oh yeah sorry um so because I I wasn't here at the last meeting um so one I I I mean I I think that um if I heard correctly we're looking at um like if we have the big conference room and the smaller ones and then board member Pena brought up a good point right because if it's going to be in essence a conference room what if we we're going to partner you know or we lease it out or whatever the case may be we work with our Community Partners and let's say that um we need some kind of a kitchen right so does this model incorporate that at all all because usually they'll have food you know what I'm saying so how how would is that incorporated in the cost here and then um have we looked at um this doesn't include like our net operating cost on on the project right' looking at no ma'am these are just estimating costs and then to your question as far as a kitchen um Center already has a functioning kitchen um so we can choose to leave the kitchen and just focus on the NPR or we could choose to downgrade to just have maybe just a small working kitchen just to expand the actual conference room the large size conference room okay and then I don't know if this is a question for staff maybe more for the consultant um I know we're talking about the parking and um are we looking at uh some kind of a like an environmental impact report on this project since because it is you know it's gonna create more traffic I would think on those days that we do have conference or something and so that's part the DSA um process um one we um pull permits with the city and they partner with us um to do that evaluation and also um those are some of the steps that DSA requires before they actually give us the green light to start the project okay um and I just want to just uh to sayate that I really appreciate the idea of um bringing a community center um not only for the school district but partnering with the city and with our Community Partners because I remember remember when I used to work for the city of azuza we and I I think Yolanda remembers this we talked about you know we when we worked with developers we always thought about bringing in a hotel something a little bit more upscale so where it could provide a conference room to host meetings be not just for the kazuza community but our Community Partners outside of the city so I really you know um appreciate the staff really looking at that because I I and I think that the community will appreciate this so and I like I like um board member Pena's idea about the library because I think we should consider something like that as well and be more multi-purpose of I mean I know there's still a lot of numbers with the cost and things like that but yeah yeah um again just to give you right a sense as as we started to look at this um can you zoom into the picture it doesn't it doesn't no no worries if you can try to how about a mouse can you do your mouse yes sir go hover on top of the NPR right there okay that's the NPR okay so multi-purpose room that multi multi-purpose room okay right if that was the large Conference Center just as that just not saying that this is what it would be but even if we just said from from the from the large multi-purpose room North would be conference center of the community school look at the potential south of that of how many Community Partners City County Department of Mental Health how many spaces it's a plethora of spaces that we would have available to to to engage with uh Partners I mean we we've talked about satellite Library satellite police station um you know there's so many things that we can consider and think about um as we saw it we were like man this is I mean we got excited right we're not talking about hey we have two offices who wants to who wants to take them right we're talking of the potential of really doing some some some really good work because we have this and again not saying that we need from the the the NPR up to be the conference center but even if it was again just thinking of the magnitude down um I think again it's exciting uh to us uh to to be able to to imagine the access that we would provide the immediate surrounding community and then not just that immediate commun surrounding Community uh but the community at large um and so again when we looked at the at the plants and we looked at the at the at the facility we said this is this is exciting this is exciting it is it is exciting and I think you're right we do have an opportunity here that we you know it doesn't come around that often never had it before yeah we really need to um you know everybody put our thinking caps on and be creative you know reimagine all this for our community I just want to ask you a question umga regarding have you thought about bringing theer um were their CL parents in the community they're in Corina you know stand by part two okay just checking okay so um moving on to then uh we uh we communicated to the 7-Eleven Surplus property committee we communicated to the Board of Education that another ideal them that we think would be beneficial to the district is to offer Sierra High School its own proper school that does a domino effect of things if Sierra High School is lifted from where it's at right now then that immediately does two things number one it provides the adult school space to expand as we've talked about what what kinds of adult school types of programs again benefit and we've Tau we we we've heard it here at the DI we've talked about it internally things like carpentry uh electricity uh electrician right those kinds of like jobs and training and classes that could impact the trajectory of of of your work right and and of your life and so that so number one if we vacate Sierra it provides the adult school the opportunity to grow another thing that that would be I ideal for us is that we took the adult transition program that currently exists at Magnolia and move it to the campus where Sierra High School is at those are adults those are not children those are adults in that program and so they deserve that luxury to be around other adults and so that's two immediate things that would happen if Sierra had their own school because obviously they would vacate that so moving over uh to slen middle school already made the case of why Center makes the most sense for the Community Conference Center while then by process of elimination slos and them becomes the the the the the most obvious best U spot for Sierra and as we dreamed about this we came across other things that made us exciting so uh so Sierra High School um that component of it again upgrading classrooms upgrade technology making sure that they're up to par with all the other classrooms and Facilities that we have uh for all of all of our schools um the the place would be vacant so we wouldn't you know be dealing with students and time crunches so we can take our time make sure that things like the locker rooms uh the track uh Sierra High School has a wait room um guess what SLA middle school already has large scale rooms that again could easily be converted to a nice state-of-the-art like weight room uh that wouldn't be a classroom that we can take these big spaces uh for that uh we have also said that we would love Sierra High School to be partnered with the Central Kitchen the central kitchen right now already operates out of SLO of middle school so instead of having a build from the ground up we can think about um modernizing and expanding what's already there um if you think about slen the south east corner there used to be a building there called the old schoolhouse um through partnership with the city we were able to uh make that a reality and so now there's additional space that's budded right up against that Central Kitchen that we can imagine again and we think about expansion and growth Central Kitchen would would increase our Refrigeration it would increase our uh storage capability our quality control uh walk-in freezers and most importantly it would allow us to increase our journey uh with scratch cooking if the central kitchen is on the Sierra High School campus then again there are things these these are not for shures these are not things that will happen but things that we can start dreaming about in terms of maybe a culinary uh pathway uh if that's not the culinary pathway may they they nutrition courses or health courses um maybe there are some Workforce opportunities uh for our students that's not uncommon uh that we can provide our students with some some some some some Workforce opportunities there um and so those are kind of some of the big pictures um and so again I want to turn over to Latasha to speak about some granular stuff thank you um so not to repeat all um that was superintendent or t Shar but just some um points of um interest to that do want to highlight um just like what Center um slon is already a secondary school so again we would not have to do any restroom upgrades um but more importantly there's already existing locker room and so that will give the CR high school students an actual um access to a locker room room so when they want to change for PE as well as for their Sports um also um as superintendent Ora shared um there are larger rooms that will allow us to retrofit an actual weight room um whereas currently SI High School weight room is in a smaller classroom this will give them more of a weight room field more of a weight room activity um also um saon Middle School is adjacent to Memorial Park with this means we have more partnership opportunities with the city but also it'll give more services for our students such as the teen center um additionally they have the two gymnasium so we could you partner with them for our own sports as well as our Fields um um also the mization just like what Center um those mization some of them have already taken place such as the underground utilities and the fencing um and then with the Central Kitchen um yes we have the opportunity one the foundation is already there for our Central kitchen so we can expand um but we can also um build upon depending on how we would like to go and I will show you guys um some projected budget numbers but more importantly even with the central kitchen and with Sierra High School they would not have to utilize the entire campus so then that will give us that um opportunity to bring over the cir or bring over our toses or other programs that spread out that we can have more things more centralized um so then if we look at the budget um for this um Vision one we're giving you guys two pictures um again from our architect of other Central kitchens that have already been done um to show you what that would look like um if we do on the low end we're looking about $7.6 million and then on the high end is 10.6 million and again the range is due to what we want to do how far or much an advancement do we want to have in here so like for the locker room a simple upgrade cleaning looking at $500,000 but if we want to reimagine what that actually looks like it's approximately a million dollars um if we're looking at our track if we just want to repurpose because the field right now it's just a open space but if we want to build in a track track 500,000 but if we want to give Sierra High School a turfield like we have at our other secondary schools they will have that opportunity and that'll be a approximately $1.5 million Central Kitchen on the low end if we're just expanding just a small space investing um in the equipment like the frer walk-in freezers we're looking on the low end of a million dollars but if we want to truly reimagine what this looks like truly expand um so we can have the um uh pathway programs with the um uh culinary arts for our students that would be approximately $2.5 million and for this project just um like with um Center it'll be approximately 1 point two uh one to two years from start to finish upon um approval and after all our DS sa sign off M Jal I have a question about the the tech upgrades are any of these upgrades for example the cast the classroom cabling or the fiber cabling are those eligible for eate subsidy yes yes but e rate is based off the student population at the school so here yes um but it it'll be based off the enrollment numbers for Sierra High School we wouldn't be able to say we could do the entire school we would have to Pro rate it but yes short answer is yes sorry thank you couple questions did did you start go for it um I just wanted to ask so for slot in we're talking about a track right track and field and then for Center because I wrote this down but I didn't ask for Center I wanted to we we're ALS we're talking about a field here to so we could share with the community right because I know like the kids at Memorial Park they you know they they set up the field they they don't really have a field right and then I know other cities are also looking for fielded space so I think is so my question is with this allow for that the kids for that setup and they go through all that at Memorial Park to move those activities to Center yes and we currently do partner with um most of our organization I'm only saying most because it's those that reach out to us through use of facilities so we open up our Fields currently for um after school use for other organizations um but this will be true for at Center as well as this lawon okay thank you yeah that that was one of my the two questions I have that that exactly and so even to understand this here is talking about uh what's it 500 to 1.5 million for the for the track that is to have a combination of of grass but to have a a turf field within that is is that the upper end of the yes so the upper end would um be to invest into have actually having a turf field and a Turf track the lower end is just to actually put in the track so right here on slon on on in here like you see a picture but sa just has an open field area so we would have to actually build in a track so it could be accessible for they could do track and field events on their campus and you're saying a Turf track that would be on on there in or if we invest in the 1.5 million but if not it'll be the traditional dirt track if we did the below 500,000 and so neither when when we look at at the the fields at now gladville Middle School and ausa High School are we talking about replicating that on so it's it's exclusive of the the turf within the field within the track as well yes sir okay and then but [Music] for Center there was a lower estimate for that what what is the what is the vision or the the dream that we have for that particular space the only difference is that we were not we did not imagine and that could be on my part doing Turf for the community center so that would just be repurposing and fill with grass and ensuring that the track was accessible putting the lines and making sure that the track is lined so we could utilize it for sporting events soccer football and vice versa that does not pro prude us right from from doing those things as we as we move as we move forward which I would be in favor of the the the idea of there being a track and field um I mean uh just like we have it at the other uh secondary institutions so that we can offer that to the community I I wouldn't be opposed to that as an investment myself personally I love it yeah so also the I was just going to add you you you took my words when you mentioned that um theth Cent that's across the street they have a well-being center team Center uh they have art um right they do arts and crafts out there and they're missing our students from Lost in middle school so partnering with the city I think they're happy to hear that we will put some more students in there for them and I'm so excited you guys are getting me excited all this Hope by then you know thank you yeah it's a ride pretty excited anything further mrga or Mr Mo no ma' one one last question we didn't we don't foresee the need for parking any any type of parking infrastructure upgrades at other than relaying the asphalt that's that's there we don't see additional asphalt need no sir based on the population of what will be there for the day-to- day so with the Staffing for Sierra High School and the Staffing for the Central Kitchen we feel we currently have adequate parking but that does not mean that if that's a desire we can actually look into other areas to increase the parking well you have the empty corner with the missing house that could be the kitchen that's a good parking how many parking spaces are ATL I would have to get that for you so I wouldn't have the guess thank you any further discussion no make a comment really quick because I I know that um and I was in on the board at the time when the board the then took the decision to you know move forward with the school closures but you know I I think that sitting here today hearing everyone's comments and I see everybody's face light up it's it's you know it's so you kind of look at it in retrospect and I really wasn't there but you know I could imagine what the board went through what the community went through with the parents and students but you know it's it's what's coming that's it's just like wow you know it's it's so exciting and I just think that all of that's going to be behind us and we just we look forward to many new opportunities that are going to be available to not just a zza community to those of the surrounding areas so I want to appreciate everybody's hard work thank you thank you board member benas now moving on to item 13.2 this is an info and action item Mr Ortega uh thank you board uh president uh we bring forward uh to you uh 13.2 is the uh approval of a board meeting calendar for 2324 um we are requesting uh for a special board meeting uh to be added uh on December 19th uh which is a week after our organizational uh meeting um this is for the purposes uh of the board uh to take action on a charter school petition that has been submitted to the district um our December board meeting uh as you are aware is our organizational meeting and that has a lot of different items that must take place at that board meeting um every uh District across the the state uh in December um so this would this would allow us the opportunity uh to focus on this one item on on 1219 um and so uh requesting that the board consider adding um that item adding that board meeting so Mr TGA to be clear the attachment here does list the current calendar not the proposed calendar that is correct that's the current calendar and asking to add uh the board meeting on 1219 may I have a motion I make a motion to approve to have make a motion to approve to have a special meeting on December 19 do we have a time mrga is it is it just we can do 5 session or is it just a special meeting 5:30 at 5:30 p.m.

start date is there a second moved and seconded discussion yeah a couple couple of thoughts one I I suppose I would I would push us to I I hear you saying that the December 12th meeting is typic because of the organization and the things that are going on that it that it could be packed I'm not sure that I see um an entirely separate special meeting I mean I guess if if if I had a better understanding of what more of what happens on the on the on the 12th and and then what would happen in this this meeting I I could see that but I I suppose my initial thinking would push us to include that within the already scheduled meeting one and then but then second of that if we did move forward with a with a board meeting I think that it would be as much as it it would be much more convenient for each of us if we were to have that meeting start at 5:30 because then we would finish earlier I I wouldn't personally wouldn't be in support of of having that meeting early and not at 7 o'clock because that's the time that typical meetings start so if we work so first I would say can we have it on the 12th but then if we have it on the 19th I would strongly suggest that we have it at 7 pm because that's the normal start time of of every other board meeting any further discussion I just wanted to add I think because when we have our we do at um 5:30 and we seem to get a crowd here seven or 5 as long as they know when we're going to have our meetings and it's I I don't see a problem in in a special board meeting because I want to give the time for the community if people come to speak and I don't want to cram the 12 because we are going to have our reorganization we might have discussion then also and on the um on the 19th I want to make it specifically just on the item any further discussion just to add add to that in regards to um we're talking about special meetings at 5:30 I think we can maybe we can look in into the I want to say that we have held to 7M for for additionally added special meetings we do have study sessions that start at 5:30 and that's that's standard and typical but for for meetings those that's at at 7 o'clock and the reason why I would strongly suggest that we do s o'clock is because there will be many people who who hear we have an there's there's an additional board meeting and so because they hear that there's an additional board meeting they say I'm planning on going I'm planning on speaking I'm planning on attending and they show up at 7 o'clock because in their minds they say board meetings are at seven they show up at 7even to find out that they've already missed the opportunity to to give give a comment or they assumed or or and even though it was posted they they believed that it was at seven o'clock and so to I I while again I conveniently I would love to have it at 5:30 I would want to I would want to protect against um the potential for people to misunderstand um the the start time and then in essence be disenfranchised and not being able to to um speak or or be present for the discussion I mean I think it's it's either way I I mean whichever the board decides I'm fine either or I just want to just add my two senses I'm fine I'm comfortable either way but you know I just had a thought does this um during the time between here and December um whether it's it's the 12th or the 19th is any of this going to require a public hearing yes uh there will be a public hearing prior to 1219 and there will be a public hearing on 1219 it was something I was just thinking about because I think that to take you know what you were saying earlier into consideration we just we want to give that opportunity to the public to speak so I appreciate that so board vice president does your motion stand as presented oh well yeah s 7 P.M is fine like I said either way but I can change it to 7 P.M it's would you like on December the on the on the December the 19th 7 PM I will amend my um other time that was 500m 5:30 and is there a second the second okay moved and seconded uh is there discussion now just that yeah I I would still even even before the 7M push us to to have that on the December 12th meeting as opposed to um holding a separate special meeting for this particular item thank you Mr nandz any comments and your vote um no I don't have a preference I'm finally having another extra meeting in the 19 so yeah thank you board members will vote and the item passes 31 thank you now moving to item 13.3 this is an action item for approval of resolution 23245 Native American Heritage Month November 20 23 may I have a motion so moved second moved and seconded is there any discussion seeing none Miss Hernandez any comments and your vote no comment yes thank you board members and the item passes 4 Z next moving to item four 1.1 this is an action item approval of bid award for district office roof coding may I have a motion motion to approve second moved and seconded any discussion seeing none M Hernandez yes thank you board members and the item passes 4 Z next for 1.2 this is an action item approval of agreement between a USD and CI Services Inc may I have a motion motion to approve second moved and seconded any discussion seeing none Miss Hernandez yes thank you board members and the item passes 4 Z Now moving to item 15.1 Mr rank yes the item before you is an info item and it is a required step in the negotiations process the government code spells out that prior to um the uh district and a bargaining unit um beginning the negotiations process the announcement to the community and to the public has to be made so that the public can speak into the bargaining process so the first part is the presentation of the sunshine proposal and this is for our negotiations with the uh auza uh Federation of adult Educators AA thank you are there any questions board members we're moving to item 15.2 this is an action item to open a public hearing on this matter may I have a motion to open the public hearing make a motion to approve point2 moved by board vice president seconded by board member Ben aidas is there any discussion Miss Hernandez yes board members and the item passes 4 Z the time is 9:08 this public hearing is open hope do we have any members of the for comment and Leica are there any members of the public online for comment we have no public comment online seeing no public comment in person or online this public hearing is now closed at 9:09 p.m thank you now moving to item 15.3 info item Mr Rio similarly this is the required step in announcing that the district will be negotiating with a so the similar step apply with a hearing and then the Board of Education will take action on approving the district's Sunshine proposal thank you moving to item 15.4 this is an action item to hold a public hearing may I have a motion make a motion to approve 15.4 second moved by board vice president seconded by board member AG Greer any discussion seeing none Miss Hernandez yes thank you Bo board members and the item passes 40 the time is 9:10 this public hearing is now open hope any members of the public online are in person no members of the public in person and Leica online any members of the public for this public hearing we have no public comment online seeing no public comment either in person or online The Time Is Now 910 and this public hear is closed now moving to item 15.5 this is an action item may have a motion make a motion to approve 15.5 second moved and seconded any discussion seeing none Miss Hernandez yes thank you board members and the item passes 40 this brings us to policies and bylaws 16.1 through 16.6 these are info items uh Mr Ortega thank you Dr Bill um on a quarterly basis uh the California school boards Association uh sends uh districts uh policies board bylaws exhibits and or administrative regulations uh that they recommend up dating uh those recommendations are based on new Court decisions new CDE um a mandates um legal uh I'm sorry legislative uh things that have passed and so um before you are the uh new uh slate of uh policies regulations bylaws and Exhibits um and all of these are to the recommendations of csba board members do you have any questions thank you now moving to item 17.1 adjournment may have a motion make a motion 17.1 second moved and seconded any discussion Miss Hernandez yes thank you board members the item pass is 4 Z the time is 912 and we are

or or or I that's one we do with study sessions but if we want to keep it um consistent we can also do s 5:30 is fine right so there's a I'm hearing a motion on the table to add a special meeting on Tuesday December 19th with a 5:30 p.m.

here at the district office on November 1st we look forward every year to the best buddies talent show it's at the hcpa on November 2nd at 6 p.m. and then board members we're hoping you can make it to the Gilbert Community of excellence awards on November 8th where we will celebrate staff members and klight Higley so that's it thank you very much Mrs Richards um that was an amazing um Report with lots of great things um we wish Mr Navaro good luck um and I agree the Chinese program is amazing and uh as always our yearbook team is awesome too so thank you very much uh we will now move on to request to speak oh I'm sorry and at this time if you would like to leave uh we thank thank you so much for coming okay request to speak we value input from our constituents this time on our agenda has been set aside for anyone from the audience who wishes to address the board those that wish to speak should have filled out speaker cards which were due prior to the start of the meeting members of the board may not discuss comment or take action on matters raised that are not specifically ident identified on the agenda therefore pursuant to ARS 38-43 1.01 action taken as a result of public comment will be limited to directing staff to study the matter responding to any criticism or scheduling the matter for further consideration and decision at a later date also we ask that the audience members practice proper public medium decorum refraining from either negative or positive responses including clapping or verbal outbursts to ensure fairness to All Points of View those that refuse to follow these rules will be asked to leave speakers please limit your remarks to 3 minutes thank you for your cooperation first up Mr Richard young hello I was asked to speak um by a parent in Higley concerning the changes in the U dress code uh you doubtless know that one of the principal things is the removal of the modesty Clause um prohibiting exposing the chest abdomen midrift genital area or buttocks that was taken out for some reason I'm not quite sure why I looked at the subsequent uh rules and uh nothing really quite equates to that I can tell looking at this board none of you knows what storms go through an adolescent boy in high school I remember they will love the removal of this clause and that is not a good thing it is not a good thing at all generating years ago when I was in school decades ago really uh we had something once a year called Satie Hawkins day we dressed up like Mountaineers from Tennessee Moonshiners ragged clothing and everything else it affected our decorum lasciviousness rascality the teachers hated it but it was a custom so we went along with it they had to go along with it this removal of this Clause moves almost every day a little bit closer to STI Hawkins day in your school district it is not a desirable change you want to encourage toorn and growing up not this type of wildness now that's what I was asked to cover but in looking at this I came across something else in prohibited clothing Clause number three any clothing uh that uses or depicts hate speech which insults or offends uh because of age race color yada yada yada uh gender identity or the rest of that that's that's all prohibited under this Clause I take it that this is something that you picked up from another District without judicial or legal review because it's a bear trap it's unconstitutional it's illegal you can't for Force this if a kid shows up with a button saying the coid vaccine is dangerous you can't do anything about it if he has a button that says global warning warming is bunk you can't prohibit that if he shows up saying there are only two genders even if it offends people you can't prohibit it the Constitution says you cannot that there have been many cases since Tinker in 1969 you not to have known but uh just recently in uh parents defending education lyar Community School uh went to the court of appeals and came to a decision August 2nd and the court entered an injunction against the school because of this very same thing one of the students declined declined to recognize more than two genders and they punished him and United States court of appeals said no no you cannot do that this is a bear trap it's a danger you need to have your lawyer review it Mr Roy Morales the writing uh good evening members of the board staff um thank you for inviting me tonight uh just three points of order tonight I wanted to uh express my concern over the recent vote last month regarding the uh black dress code that was voted to to two I think a lot of the uh members of their Community who felt that the prior dress code was just fine was ignored um I don't think that the 3-2 vote was representative of the community I think that the dress code prior should have just been left alone number two um the other decision by the board to a four to one vote to send staff to conferences where they emphasize diversity Equity inclusion with keynote speakers and the problem I have with that is that while we may have trust in our teachers to disseminate what to take home and what doesn't what not to take home doesn't exclude the fact that we're enabling these organizations to push this ideology to our teachers and other teachers Across the Nation by paying them money for the entrance fee for those teachers to attend it's like enabling an alcoholic by giving them money and so they can drink their boots we're not shopping with our dollars we're not shopping with our wallet in order for them to send a message to them that we should not be including Dei and in any of our uh conferences the only way we're going to stop that is stop sending money to them and stop sending teachers there and I question the legality of it because stairs on state law prohibits sending staff members into being indoctrinated by diversity Equity inclusion so and that is a segue to leads me to the next point of view on Equitable but math education um I believe you guys have Equitable math program here that prioritizes social justice ideological goals over the core principles of teaching basic math the uh this emphasis diverts the attention from the fundamental goals of helping students develop robust math skills now while the pursuit of Equitable math is well intentioned it can result in C of academic standards watering down or simplifying math content or introducing alternative methods for the sake of accessibility could hinder the student ability to excel in more advanced classes down the road Equitable math initiatives F fail to recognize the diversity of individual students needs and abilities in certain instances efforts to promote diversity Equity inclusion practice can create division within the education Community the concern here that these initiatives can be seen as politically motivated therefore diverting attention from the overarching goal of enhancing math education therefore such diversions created by this agenda do not belong in this school or any other schools in the United States and I uh encourage anyone to look at the Insidious nature of diversity Equity inclusion by looking up Dr uh James Lindsay of discourse he gives a very detailed U um background where diversity Equity inclusion comes from and the Insidious nature of this Marxist sociology thank [Music] you next up Taylor Francis Madam president members of the board I stand before you as a parent of two husd students vly disappointed by your recent vote in September 20th meeting first and foremost the dress code bestows upon students a sense of the cor and propriety it Fosters an environment were refined apparel aligns with intellectual Pursuits by adhering to prescribed attire guidelines students cultivate a heightened awareness of their parents in stealing with them within them a respect both for themselves as well as their peers Choice modest attire benefits the seriousness of the academic setting by creating conductive a conducive environment for academic expirations while simultaneously fostering a tradition of Excellence second a dress code engineer in genders a spirit of inclusivity by bolstering unity among students from from diverse backgrounds As We Lay Down appropriate clothing guidelines we Forge a shared standard which overcomes barriers of social divisions this Unity encourages Mutual admiration and appreciation nurturing a sense of belonging to all students within a structured dress coat students are liberated from the pressures of fashion trends and socioeconomic disparities allowing them to focus more intently on their educational Pursuits third address code imparts essential life skills crucial for professional success by adhering to prescribed a tire that reflect modesty students gain invaluable insights into the professional world into which they will eventually Venture they become acquainted with the notion that impressions are indelible and they learn the importance of dressing appropriately in various social and Vocational settings this early exposure hones their ability to navigate societal expectations thereby better preparing them for a future underlined by a formal occasions and professional encounters additionally we must acknowledge that the efficacy of a dress code lies not merely in the establishment of boundaries but in cultivating an atmosphere of self-expression contrary to popular misconceptions a dress code need not stifle individualism rather it offers a canvas or creativity within specified parameters by encouraging students to exhibit their Ingenuity through subtle embellishments or personalized accessories a dress code confers upon them a unique channel to articulate their identity while upholding Collective values the designation of a dress code within educational institutions holds immense importance it Boulders a sense of dignity promoting a distinctive Ambience conducive to edification it Fosters inclusivity dissolving social and cultural divisions and nurturing unification it equips students with valuable life skills Paving a path toward professional success and above all it grants a platform for f self-expression within a structured framework the implementation of a chosen dress code is the reflection of the enduring commitment of educational institutions to to cultivating well-rounded individuals who will continue who will contribute meaningfully to society I thank and L by president Anderson for her dozens of hours of sincere Research into this matter yet in the face of empirical evidence demonstration of pre-established excellence and academic substantiation three of you decided to reject such validations in favor of being trendy rather than follow the example of a vast majority of top school districts in the nation you felt it more important to copy local local districts who are by your own words inferior to the district which you claim to represent shame on you president Schultz shame on you miss Reese shame on you miss W with this 3-2 votee you have failed to execute the duty the only message you have conveyed is hly Unified why be better when you can just be like the rest next up Mindy brocker hi thank you very much for giving me a chance to speak um here I am again in my effort to normalize speaking positivity from parents to our public schools first I just have to mention because we just came back from break I love our year round calendar so thanks for that guys it is amazing and I have bragged to so many people these last couple weeks about how great it works for our families anyway this month I do want to thank governing board and and the administrative staff here um that keeps this entire machine running your job is hard one and once acquired it only gets more difficult sometimes there are members of the community that can cause disruption in meetings and harassment of our Administration and board members for that I am sorry I can tell that each of you those with whom I agree or disagree really do care about the work that you're doing here I request that as a team you continue to support our teachers and staff our students and our parents over these divisive politics full of conspiracy theories and endless buzzwords I do believe that just most parents want their kids to learn and to develop a love for learning so thanks for your hard work thank you for standing up and with your help hle Unified School District is one of the best districts in Arizona and honestly for that this parent could not be more proud thanks guys miss Kathleen Rich Richards excuse me good evening uh to our Administration and board thank you for the opportunity to speak this even evening um thank you for the great presentation this as a parent of Elementary ready to rise into Middle School seeing the Spartan Pride was really awesome and it's always a great thing to see us honor the teachers and the volunteers students that really stand out in our district um I wanted to come here today because I have actually a bit of a request as a parent and I wanted to do it this way instead of sending it anonymously over email uh not anonymously but anyway for the people on YouTube I suppose um I'm asking that the administration take a look at how much um the time and energy that is going into a lot of what from a parent perspective seem like questions that are really not necessary to send the administration on Journeys for these board meetings with questions that could easily I have Googled them to find some of the answers I have looked through the Higley website to find many of the answers or dug through presentations to find them myself and it concerns me especially with one of the things on the agenda this evening being that there is a request for more access for individual board members beyond the board president to have access to our legal councel what that will financially potentially look like for our district over the last several years I have been here um watching all of the elections here for our board many of you ran on the idea of financial transparency at varying degrees and it seems um out of character to potentially put our district in a position where we would be expending more money on something that is frankly unnecessary it's not a norm it's not something that is standard in other districts here in Arizona or Beyond and it begs the question of what is really the goal and or um uh request for that driving toward as a parent there's no transparency in it and it's really frustrating to see especially because there are a lot of other things that we could be concentrating on we see what awesome things are happening in our district and to see so much of getting hung up on things like buzzwords from Mr Morales about Dei guys you need to do a little bit more research it's not hard I don't know what you were taught in high school but it's not what you think it is and you need to stop using words that you think are so scary when in education they have been present for decades even you were part of those programs and social emotional learning that you keep trying to use as buzzword to scare family when it's really not appropriate and it is based in a lie so I hope that that is an acceptable request and thank you to all of you for the common sense vote on the dress code next we have Linda Payne good evening board members um first of all I I was quite happy to see all of the recognitions tonight that was really really good so thank you for doing that I am also here about a couple of things now one the first one is the dress code that happened last time in your meeting two times ago we really did have the votes to not have it passed and obviously our board president felt like it was important to table it and um until she could get the support which she did but there were all the people that got up and talked got up and talked and asked you to please don't allow it to pass you didn't listen to us you didn't listen to all of the emails that came in and it makes me sad that you don't want to listen to the parents and the constituents in this district for what they want you just kind of do what you want I guess because there wasn't one person that got up and was positive about it tonight there's been a couple but um there wasn't that night and I'm kind of sad because you just didn't want to listen to us the other thing that I wanted to talk about was um and I don't even know if it's possible but I've been going to several games that my children have been playing I mean my grandchildren been playing at and I've noticed that they everybody stands up and they have you know they do the and then they you know they play the music for the national anthem but nobody sings it anymore I don't even know if anybody knows it anymore it makes me kind of sad I didn't know if there was a possibility that you could have those words put up on the wall so that people could possibly start singing the National Anthem again so our kids could learn it this country is one of is the greatest country in the world and we need to stand by the Constitution and its precepts and the flag and the and the [Music] a pledge of allegiance and the the song The Star Spangled Banner is pretty critical and so I don't know if that would be a possibility to do that so that we could start letting our children learn the words from that great song and that's all I have to say oh my God I'm sorry I can't read this handwriting but I believe it says Nancy wilming good evening contemplate for a moment if as a kid you were told that you were not smart enough to handle the basic general education School curriculum solely because of your skin tone family finances or the neighborhood you live in when we invite Dei education practices into our school that is exactly what we are telling our students and those in our community think of the slap in the face that is every person for the past 60 plus years that has fought for equality and education the parameters of Dei promote racism and do not remove it Dei along with other similar teaching philosophies tells students from the get-go that unless they are a particular skin tone living in a particular financial status that they will never succeed in life when it comes to Dei and mathematics education You're simply telling our community that in your closed-minded opinions that you do not feel these people of a specific skin tone can handle genu education mathematics that because of their skin tone they will never be able to balance their own checkbooks that they cannot handle the rigor of a career and if field including engineering that uses mathematical computation at the last board meeting we had teachers hingley union members sitting in the audience laughing and gasping for air when a board member pointed out that we should never allow discrimination of any of our students based on the color of their skin we are constantly told to trust our teachers but how do we expect the community to trust them when you have such teachers sitting at a board meeting and acting in such unprofessional professional manner these teachers need to publicly apologize to the community I understand why union members would promote such a biased curriculum Union leadership needs these members to stay in power to keep pushing an agenda of pickpocketing those they claim to support on a monthly basis simply put Dei is designed to swell the lower ranks of the Union so that the small governing board at the top can continue to stuff their pockets on the sweat and labor of the members however as a society that is built on a foundation of individual exceptionalism these Union thugs lose their power because the individual not group think is able to succeed where the unions told them they could not simply put anyone looking to take a small take a stand against racist viewpoints must take a stand against Dei education programs and any organization that wishes to push a Dei agenda here in higgle unified unified if we truly believe our students are tomorrow's leaders not no matter what skin tone then we must not allow Dei to infiltrate our community we must take a stance and Stand Out by demonstrating that standards written to promote Excellence are not based on a person's skin tone but truly on the content of their minds and their ability to be personally responsible for their own decisions also keep in mind that such training and teaching is against state law thank you moving on to the consent agenda president Schultz can I just make a clarification that was mentioned in public comment yeah I'm the one who had requested that the item be tabled at the previous meeting prior to the board um approval so I just wanted that clarified for the record that I had requested the the dress would be taed um and to be brought back not you as president thank you I I was fine with it either way because we had to vote on tbling it anyway so it wasn't my decision or your decision it was a group decision moving on to the consent agenda I that we approve consent to G items 5.1 through 5.13 seconded all those in fav favor I I I consent all those opposed I I motion carries 5 to zero moving on to information items 6.1 Human Resources quarterly ESI report good evening president Schultz members of the board before you you have the no you don't not yet there we go thank you um we have the report for Educational Services Inc this is a quarterly report that we'll be bringing to the board this is information on our employees that are doing the return to work program as well as our certified and classified Subs any questions on this presid Mrs Anderson thank you I just wanted to clarify in my question um I asked about the rtw values um if if we're going to see them on future reports and the reason why I asked um I just want to clarify your answer to make sure I expressed my question um well is um the values of the 16,000 11,000 14,000 and 19,000 um those are totals for the year correct that is no that's not correct um okay Mrs Anderson the return to work um values include what we need to pay in uh benef well not benefits but taxes as well as the the uh cost of ESI so you'll see those as we pay for each individual that's on the return to work you'll see the amount and the amounts will look different keep in mind some of the employees didn't come back to work until July some came back July 1st and they're paid each are paid differently we do reduce the amount that an employee um is paid by 20% of their salary to cover the cost that we spend with ESI so you'll see those quarterly how much we have paid that that in particular individual on that purchase order okay that's exactly what I did is I looked at the vouchers and did the math it worked out perfectly when you divided it by four for the certified and five for the administrators I that oh that's it they're just breaking it down for us but that that makes more sense what you're saying thank you thank you president Schultz Miss Johnson what happens when I mean I know we've already increased that at one of the board meetings so where does additional if we have to increase it again where is the additional funds coming from well um president Schultz and member Van Hook uh what we've estimated for this year and what we've seen expended so far will it appears that we stay within the $2 million now if we needed to increase that um I'm going to ask that our CFO Mr Moore answer that part where the money would come from but we really have evaluated this based on last year and hope that we do not exceed that 2 million and remember we didn't bring the rescue Subs back either and we're seeing we're still our fill rates are well above 90% And at the November 15th meeting I will be bringing a presentation about ESI and what we are currently doing Mr Mr Mo president Schultz member hook um all of the ESI expenditures come from maintenance and operations budget so and again it is a board policy if we are anticipating exceeding that 2 million we'd bring that back to the board as an authorization to increase but like Miss Johnson stated we are I think uh budgeted well this year and I don't think we'll anticipate any additional expenses in ESI for fiscal year 24 and if we don't end up using full amount that'll just go and be part of the carryover that's correct okay thank you sorry this and and just to follow up with the 33 instances of coverage at kie um uh the response being that it possibly could be or it is because the absence is less than four hours but this was the only School that had sub coverage um at least at that magnitude maybe at all are they is it something unique to kolli are we having trouble fing I know that the if these were truly all half day I understand that but if they weren't are we having trouble finding coverage for our middle schools that's a lot president schulten vice president Anderson um kie is utilizing the uh internal capacity that they have we are not having any trouble filling any sub requests we are running right now about 95% of those requests there are absences that are do not need a substitute and the ones that are like less than 4 hours are being covered internally we see that usually with the middle schools and the high schools I I just that wasn't I don't think that was your question question was it I'm I think that I'm just I don't want to put my I don't want to put words in your mouth but are you asking why we have so many Subs at coie yeah yeah I don't think she's asking about the fill rate of Subs I think it's about why we have so many subs and I mean I for I know that we have some long-term Subs at coie due due to the fill ratees so that contributes to it if I'm correct it does you are correct president Schultz yes that does contribute I thought it was vice versa what you were asking but we're our fill rates are really good and we're covering whether you know it's four hours more four hours less and again I will show more evidence in the presentation in November about that does that help yeah I was just confirming if this mainly was a situation or if we just kind of got chunk um in this past set of um payments or is they going to you're going to see some more from other schools because it really was the only school that had this going on oh the status okay yeah so we'll uh address that further in status how's that thank you thank you any other questions concerns Mrs Rees just because we're on ESI real quick and we're having that presentation um Mr Moore can you for that presentation since ESI is also with Subs can you um indicate outside of ESI what we have budgeted for internal coverage um like we saw a lot of the internal coverage and theyve received teachers received supplementals for that um I'm not asking for that now but in the presentation as we're talking about Subs can we include some internal coverage what we have budgeted for that if we have it budgeted um since ESI is part of our sub coverage as well if we can just try and include our internal amount cost as well yeah president Schultz member re I can work with Miss Johnson on including that in the ESI presentation where we can take a deeper dive into some of those other um expenditures and and areas such as the ones you mentioned so thank you anything else moving on to 6.2 sorry thank you Mrs Johnson too moving on to 6.2 finan annual financial report Mr Moore all right good evening president Schultz members of the board just as I thought I was getting a break we're uh we have more reports Financial reports that are um I'm here to present um I was joking that I would get a break from presenting Financial reports but it's that did not go over well I will always be presenting Financial reports so okay um tonight I have have our annual financial report um so I often do joke too that we're always working in one year budgeting in one year and working in reconciling another year um at the same time trying to account for our current year so um this report looks back at fiscal year 2023 which is from July 1 2022 through June 30 2023 so um this report references all last year we're not looking at this current year or we're not looking at budget in the future so um diving into this report what is the AFR for those board members new to this report or those who have seen it before um the auditor general uh by Statute uh provides uh these reports to uh F to fill out um it is is gradually increased over my years working in in school Finance it used to be one report just that first bullet the 2023 AFR which summarized all our financials but um there's since been additional supplemental reports added to this um total um AFR package and those include the Food Service AFR classroom site fund narrative which covers our um classroom site fund funds um School level reporting the Cs the planing worksheet and results based funding so six various reports this summarizes all expenditures so we had over 78 million uh dollars in expenditures that includes not just m capital but all our tax credit any of our cash controlled funds and I'll highlight some of those tonight it also includes um 379,000 accounting transactions and so I can't while I get the honor of presenting this um really would like to take a chance to give kudos to my staff who we view every single one of those transactions and make sure that they are one following the the usfr the uniform system of financial records and two um that they're in line with our budget and uh what we've expected to spend so um kudos to the finance staff I don't get to thank them enough enough but um this is report is their uh summary of their uh good doing so jumping into the the the summary of the AFR um I do my best at anticipating what the classroom spending report would be um so every year the auditor general takes the AFR compiles it into a classroom spending report and it look a little bit like this they present a pie chart with various categories and so um our fiscal year 23 spending report looks a little bit um the same as it has in the past but uh again for those new uh to this report classroom spending um often also used interchangeably as instruction uh encompasses teachers teacher aids substitute teachers um General instruction supplies instructional AIDS things of those categories um higle unified all pretty much every year outperforms the state average so the state average for last fiscal year because report reports are just being submitted is 54% um what I'm anticipating uh after we submit this report is hly will be above 60% in instructional spending and so um again that's a budget priority for the the governing board as well as the district and again it shows in our expenditures so the next big line item um is School Plant and so School Plant uh encompasses equipment repair Building Maintenance custodial Services grounds keeping security heating cooling lighting and things like in those nature um for higle unified that that represents 10.8% of our total expenditures and just for context the state average is roughly 11.3% so we're we're trending just slightly below the state average uh next category in percentage I guess big would be um the admin um so admin cost encompasses superintendant principles business managers um other staff who perform accounting payroll so pretty much my whole team um warehousing Human Resources uh administrative technology services and other related cost um and services to into the governing board and so those costs um for higle unified represent 9.8% of our total spending for context the state average is 10.2 so we we Trend typically below the state average on that um and I've stated this before but we typically run thin right we we uh have quality administrators um and we typically run very very lean in our administrative group um but it shows uh to the quality of administrat that we have to still maintain our job duties um next up student support student support encompasses our counselors uh speech pathologists nurses social workers and attendance services that represents 7% of our total spending uh student student support for the state average is 99.2% so we're trending just slightly below that uh speeding through a couple of these other categories instructional support um that encompasses Librarians teacher training curriculum Development Special Education directors media specialist uh that's for higle UniFi that was 4.9% and for the state average uh is 5.8% so we're trending below the state average in that category and the last two Transportation he unified is 4.6% again Transportation I think is pretty self-explanatory um and the state average we're right around the state average of 4.3% and lastly Food Service higly unified uh trending below the state average I think Food Service category is pretty self-explanatory um Higgly unified is at 3% whereas the state average is at 4.7 so going into a little more detail on this I provided a comparison report for the last four fiscal years as well as a percentage change from fiscal 22 to 23 um some of the the main highlights um you're going to see percentage change increase in this um when you take away any funding so you remember if you have a total PI right and and this in this instance Food Services declined other categories have to increase in spending um this is how the auditor general presents the report I believe there was a there was a board comment um asking to present the information as percentage difference from year to year um but the auditor general presents it in this fashion as percentage change because you're still talking about a total P of spending your 100% does not change um so you it would be misrepresentation if you said from for example the question was um student support 6.3 to 7 is actually 11% increase um but that would be a misrepresentation because it is not 11% increase when you're when the pi is just shifting expenditures so um I do want to touch on a couple categories where um we did see some increases above what we would expect um with some of the budget decisions that we made in last fiscal year so one of those is student support um it is up 7% over last fiscal year and the two reasons why um it's contracted sped has increased and um shaa Can can speak to that uh inability to hire um uh sped staff um has forced us to contract which contracted staff inherently cost more in addition our counselors at the elementary level um we were unable to fill those from Esser uh last year and remember this encompasses all spending um this year we we were able to fill those three Elementary counselors being funded for m 3 um those Elementary counselors fall into that category so when you add those salaries that's going to increase that category uh expenditures in in plant um we saw an increase of .9 um a lot of that we saw a lot of similar expenditures we saw in inflation and the cost that we were paying for the same supplies and services um I've mentioned this multiple times but the the cost in construction has increased drastically and what we saw we had a lot of the same expenditures but the cost that we were paying for those same items from just one year to the next increased drastically and then in Food Service the reason that took a big decline if you remember in fiscal 22 the federal government had um made uh national school lunch free to all students so um with our district being just in the neighborhood 20% free and reduce that's going to have a big swing when you add 80% of the student population to a free lunch so in 22 our students took advantage of that right and were able to utilize that free launch program in 23 that went away so that's why you see that big swing um back uh to normal levels and which we've realized in fiscal 20 and 21 so so any questions on this graph before I move forward I know there was some board comments okay so diving into the the big funds that we we always talk about and in a little bit of cash controlled funds um the the two main um categories that I always try to allude to are budget controlled funds versus cash controlled funds I'll first cover budget controlled funds um as a reminder budget controlled funds are formula generated by average daily member ship so um examples include maintenance and operations capital outlay and our federal and state grants so when you look at the actual AFR you may see discrepancies on why is your M budget different than your cash like why because our budget is what is is what we have to what we're obligated to stay to um our cash is controlled by our tax rate and every year annually we try to even those out um we've had some conversations about this but those can often times be at two different levels um we can have huge swings in people coming into our community and that will change our cash levels and then every year we adjust but um we have to stick to the budget that we adopted and the only time that number changes is when the board either accepts a budget proposed budget adopt a budget or a budget revision so um that is one discrepancy that I feel is different when school Finance um looking at M I presented the last five years of the M budget um as well as the M carry forward um our budget has steadily increased over the the five fiscal years um some of that is attained to student growth as well as um inflation Factor increases with the state budget um our budget balance carry forward is starting to level off the last two years it's been at 21% and um as outlined in our budget proposal and our adopted budget we are working on bringing that down um to uh a reasonable level which we identified anywhere between 10 and 15% um I feel like it's a healthy balance we've inherently grown our budget balance carry forward due to um supplemental grants such as Esser these huge influxes of funding into our budget have supplemented some of our operational expenditures um but those are all set to expire this year so um we do have a little fiscal cliff coming into 25 um which is where that budget bounce Carri for is set for looking at Capital I pred this slightly different uh just because I feel like Capital has a little more activity um I presented the same thing the last five fiscal years um but I presented four barographs um the first one if you look at the Blue State allocated capital budget so this is the formula generated capital budget if we were to see you no carry forward no transfer this is what we would get from the state and you can see in 2019 2020 21 uh that capital budget was was very low and that was poor to the recession area cuts um that we were still recovering from the state had a plan to start um basically bringing us back to 100% funding U but you can you can see the DraStic difference um from 19 to 23 what a what a recession area cut looks like and versus a fully funded capital budget uh it was drastic and so um when when you take away four million $5 million annually that's when we get into um looking at transferring um which I'll work down to that um the next line uh prior carry forward that works much the same as ml whatever you end the budget balance on you you tack onto the budget for the next fiscal year so um our total budget and this would true up if you added the numbers um you would take State allocated budget plus carry forward and that would be our capital budget for that year um um the one thing that Higley has done over the last five years because we have had a lack of capital and a number of capital needs we've gone to the m transfer and transferring operational dollars to the capital fund to account for some of our Capital needs um you can see that number fluctuate from year to year um but that those three numbers uh in whole are are total Capal budget but um our our need to transfer M um is still there um and I'll cover that in a later presentation but um I wanted to like showcase that out and break that out in this presentation and show um how we get our total capital budget um Capital expenditures have been relatively flat up until last year um obviously the big expense um as we've fully expended our bond um we've supplemented we've utilized our capital budget to fund the Higgly High building so um that's where that 18 million uh 600,000 comes in expenditures um and you're going to see that in the uh 25 budget um when we start looking at our capital budget be greatly reduced because our carry forward is going to be um pretty much exhausted so looking on the flip side um we have several cash controlled funds um that are in the AFR the financial report I'm going highlight four of the the bigger ones um those four cash controls funds are Food Service Civic Center Community Schools and indirect costs um there's also several site controlled cash funds so um do not get confused with the auxiliary operations tax credit and the Student Activities um all those revenues and expenditures are are again dered at the school um all we do as a finance department is account for those um but those are the school's funds um we do not touch those um nor nor do we have authority to um as those are student generated revenues and um they choose how they want to expend those um but the one discretionary cash funds of the four that excuse me that we do have available are Food Service Civic Center in community schools and indirect first food service um much like I mentioned earlier uh we saw a big influx in 22 uh due to Federal free and reduced um with all our students being free eligible free um Revenue uh went skying skyrocketing in 22 um and now in 23 we maintain that balance in 24 we do have a plan to start refreshing our food service equipment um and getting utilizing some of those funds to bring that balance down Civic Center has been relatively flat um rentals are we are seeing coming them coming back into the district since coid um a lot more activity other sites we have carnivals we have a number of activities coming in um and so you'll see revenues and expenditures coincidentally um increase Community Schools um again hit pretty hard by uh the coid U when we had to Clos our schools um in addition we lost a lot of parents held their students back um in terms of not putting them in the preschool um maybe when they're ready giving them an extra year we've worked really hard with Miss Gleason and Miss Oar and um Community Ed in preschool to rebuild this fund balance um we're just about uh where we need to be to feel like we're comfortable and reserves um and again this encompasses Community Schools encompasses both preschool and Community Ed and their annual expenditures are around $6 million so what we set as a goal uh was to have a Year's worth of fund balance so we're almost there um but we feel years with the fund balance would um help support that program if any instance were to come where uh some reason we had to cancel full fall camp and we already obligated salaries to maybe those students or preschool enrollment dropped to decline so it gives us that flexibility as well as security um to support those programs if there is any fluctuations in enrollment or something were to happen to those um camps so again those are those are operated separate from the operational budget um and all within that fund and then lastly indirect costs um indirect costs are utilized um you can see our balance there um are utilized to uh actually support all those um um like utilities um anything that we utilize for Personnel Services such as administering grants reconciling grants submitting completion reports um indirect costs are derived from our grant programs and we can um basically um write in the grant um a number of um an IND direct cost amount approved by ad uh to recoup um to basically administrative Grant or pay for the utilities or overhead to operate those grants Grant funds so um uh majority of my staff is funded from indirect costs because we help oversee we work with departments such as M Miss Millers and sped the Ida Grant um title um we work with these Grant administrators to help reconcile pay them submit the reimbursement request to ad um and so we are very Hands-On uh with these Grant programs and that's what the indir indirect cost uh allocations for to help support um basically those employees for doing those overhead um overhead jobs so um we're working on bringing that fund down um again we've had a number of additional Grant programs that we don't typically see Esser being the big one um and so we'll see that fund balance start to decline um and get into more stable levels over the next year and that's a quick summary of our annual financial report I'd be happy to answer any questions president Schultz Mr Moore so you're saying that if we were to utilize obviously our M has just ballooned over the years um and we've been able to carry year-over-year um a large sum and so you're saying that if those dollars would be depleted if we weren't to do an override I didn't mention anything about an override that well it's I I guess I'm getting ahead with the other presentation but so if if we were to use the m carryover and be able to transfer that to Capital instead of of um asking for more funding um I guess I can ask for the next uh presentation but um how would you mentioned that it would be depleted but with the amount that we have in our override being able to transfer between the funds um what would cause that to to be depleted considering AEL was lifted for next year um and I don't know I don't remember what that total amount was that came with that lift so I guess a couple things to adjust there um the the carry forward for one is is a one time it's that's that's a essentially a one-time balance that that is funds that um were not obligated in the budget and we're carried forward going forward so that currently we are sitting on 25 million um if we were to potentially not renew the overall IDE um which accounts for about $13 million of our M budget um that is just a supplemental add-on to the m budget um that would be depleted in about one year before we get to a point where I don't feel comfortable um not carrying over um a certain percentage in our budget where I mentioned the 10 to 15% so um I don't think the carry forward would be an appropriate use to to supplement an M override and then number two we we did um purposely increase our carry forward the last two years um with the um risk of the AAL um potentially coming um down in where we would have to reduce our budget um that AAL was about 20 million um of our budget so we were going to be able to basically U maintain all our staff not have to make any cuts um reduce our carry forward to pretty much zero um to basically um account for the um that would have implement or that was at risk in 22 and 21 um as you as you mentioned that has been excluded for 20 up up through 24 so um we are working on spending down some of that balance but again it's onetime balance it's not ongoing funding right um and I just forgot my other question I had I'll wait till till I remember M thank you Mr Moore and then moving on to 6.3 override update Mr Moore welcome back no jokes this time I'm just going to work through this presentation uh thank you president Schultz members of the board um annually uh we are required to present um if you do have a voter approved M override and or Bond um any any voter approved election we're we're annually required to present um our expenditures as well as look forward um to our next year budget so um we do have both um that bond this will be the last year that we present this Bond information as we fully expended that um in fiscal 23 so we do have no no more expenditures but I'll go into more detail and then we do have an M override that was passed in 2019 so first up the m&o override um that was passed in 2019 that was a 15% increase on our RCL um anybody wants to learn more about that I can be happy to take a call but um it's a it's a weighted add-on as I mentioned earlier um uh to our ml um our M budget there's not a separate bucket that this goes into into it's it's a weighted add-on to our M budget um and that funds um this is what was in the voter pamphlet that funds increase in teacher compensation maintaining and improving Elementary specials such as Arts music PE and District Athletics um those are not funded by the state provides Staffing to maintain average class sizes supports gifted special education all day kindergarten um we've mentioned before kindergarten funded by the state is only funded half time by the state so we only get um half that funding um even though we offer full day kindergarten uh I feel like you you'd be losing out if you don't because another district will will offer that so um we F this supports at all day kindergarten and provides uh additional educational resources to the classroom so um this graph is a representation on approximately how that M override expenditures were utilized um again this is a weighted add-on so there's not a separate bucket where this goes into so um and looking at our expenditures this um for the ml override it was about 13.6 million um in additional M and majority of that is to support a teacher compensation increases uh which the board approved last year a 2% increase um maintaining our specials um and then maintaining our average class sizes so looking forward to 24 um that amount is slightly increased because our student Crown is growing again it's it's a formulated um amount of 15% of our RCL um the total estimated &o budget for 24 is 13.7 million um one thing we we are approaching is um the expiration of our our 2019 override so a little history so the I looked back at um the history of emo overrides in Higley and so Higley back in 2003 passed a 10% override um that was renewed in 2008 and then subsequentially failed in 2012 and 2013 um District then uh at the time made a few cuts um in 2014 um but then was able to pass the m&o override um they did modify it to a 15 15% in 2015 and then that was renewed in 2019 and so um here the the board is going to face um a decision I think in in this coming year uh to make a decision to to either go out and renew this um as we are approaching next year um we'll start the phase down so the current M override in 2019 it's a weird um formula but it's it's an authorization for seven years but you're only fully funded for five so um we this is our we are currently in year five um again I've mentioned that pres that provides about $1 13.7 million add-on to our m budget next uh fiscal year fiscal year 2025 um if we do not pass um a renewal on the 2024 November ballot uh we will start a reduction of 33% in year six so um as it stands currently that would be about $4.5 million of reduction in m and then in year seven there's an additional phase down it goes up to 67% of the total M override that would equate to about 9.1 million and then in year eight again if this was not renewed it would be a 13.7 million loss as it would be completely eliminated from our operational budget looking at our voter approved Bond it was originally approved in 2013 and then repurposed in um the expenditures in 23 are pretty simple um all used for construction remodel renovate and this was all for the higgle High um building addition so the 3 million that was expended uh in 2023 as well as the 48,000 in technology upgrades were all for the higle ey building Edition um as you know that that Total Building cost was closer the total building budget was 10 million um and so this supported some of it but and then pre previous presentation I showed where the other half of the expense came from which was our capital budget um zero cost expended for admin or transportation and again this um uh fully expended so this will be the last report regarding this Bond um here's a picture of what that funded uh as you know some of you were at the ribbon cutting uh it's a beautiful building um and I know that school is enjoying it and just looking forward I think we we Face a similar situation as with the m override I think um the board we have some potential future Bond considerations um the average age of ISU of buildings is getting older 18 years um increasing stress on the maintenance budget um our maintenance director is at my door regularly um and we're working on making those repairs um and prioritizing those but uh with a limited capital budget we're doing the best we can we've tried to utilize the school facilities division um but we have already got received word that they are out of money for fiscal 24 um they were allocated 288 million um by the state and um again this is for every District in the state they're responsible for administrating um that grant program um so if you notice higgle high is partially painted uh the portion that was supposed to be funded from the state they have told us they are added funds uh is held currently held for consideration um potentially in Jan January or next fiscal year other projects that we had slated um chapparel was supposed to be um exterior weatherization imp painted HTA saucan um kolie was also supposed to have a roofing that is also on hold um they have indicated that we should patch uh as we wait till further having me a word about funding so um they have currently stated that they're only funding Life Safety right now and as they should right that is the the absolute priority if somebody is in um a natural disaster or there's immediate need um that is where the budget is being prioritized but any external projects have been on hold um we are utilizing we do we will get word in December um but Williams High School is slated for a 912 new construction funding um by the school facilities division so what that means is um the school facilities has they have a a building renewal grant program which is where we're funding repairs such as that and they also have a new New School uh construction budget so um we have worked uh to submit that our high school 912 enrollment is is growing and we're at a capacity um they have acknowledged that it was in the state budg budget this year that we were considered for 25 um but this year working with with Mr Lots the our our 912 increased drastically above what we were expecting um so we think in December with the new formula that will be slated for new construction starting 24 um but their new construction uh budget is uh limited on on how much they fund per square foot um they will fund the necessary needs uh four walls carpet and uh that's about it so anything extra is on the district they don't do de they don't deem that educational space so our our one to one our technology anything that we utilize in our buildings that are above that four walls and a and um floors um are extra ex ra and so that that begs to consider how are we going to fund those extra needs as well we can we get this new construction funding but how are we going to make it match what is currently existing and keep those spaces Equitable so um all things to consider um but I do think the district should consider evaluating an option for a 2024 Bond um election going into next fiscal year so with that I'll be happy to end any questions Mr Moore I'm glad we have growth but it's sort of Bleak when we have nowhere to put them president Schultz Mr Moore as far as our our growth so we've had growth in the middle and high school but our elementary is way down because we've closed several classes plus our online class um so we've had growth in our expenses and the funding but in in whole our numbers are down when it comes to enrollment no we're actually up from last year in total enrollment um based on my I recently looked and it looked like we were almost 200 students down and even the information that I was provided from the time from 22 to um it on the paperwork that on the questions it showed that we were down students um we can provide an update and status this this week I'd love to see that um but if we if we weren't sorry I can't see um if we don't um do another override in four years um the bond would drop by half correct the the amount owed you're talking about oh out sending interest and payments right um I do not know that top of my head but I know we have less than 10 years left on our outstanding debt so I believe it would drop by half which would also mean that property taxes would drop by half for the community members um and my biggest concern is I want to make sure that we incorporate every possible Avenue to utilize the funds that we have um before we go to the community and ask for more funding um and I mean I I don't with you said so we have 26 million in m and 10 million in capital total between what is what is the carryover we have between the two between the two um I would say approximately 32 million so um and I know that we don't want to deplete that obviously but if we can see where we can save um to be able to I mean we all we all have a budget in our lives and we can't keep going to the bank and asking the bank to give us more money to be able to you know redo our bathrooms and redo our kitchens and and so I want to ensure that we utilize everything that we possibly can um within our budget um before we go to the community because even with with current inflation and everything else that's happening people are having a hard time putting food on their table um and living paycheck to paycheck so um I want to keep that in mind um and uh we're here to ensure that our community members aren't negatively impacted by this um we have senior citizens on fixed budgets um and you know every every time we increase increas their property taxes it impacts their income so um I want to be mindful of that thank you president Schultz if I could um something that I would like to at least uh put out there for us to consider because I actually was employed here in Higley uh for 2011 I student taught and then the start of 2012 and 2013 through 2015 before I moved away um some of the ways in which we save money or cut those costs what ends up happening is uh we cut things like paper we got six streams of paper for an entire semester um that was really hard as a teacher we would talk about when uh Staples had remarkable deals on paper and we would go as departments to go hoard them because we needed the paper um especially this was before Chromebooks so the paper was definitely vital um our classroom sizes I taught 45 and my lowest was 39 uh Spanish had 50 chemistry had 49 for a period of time um these are the things that happen and then we then have to deal with the community being upset about the unsafe environments that we are creating I literally didn't have enough desks in my classroom uh to be able to have all of these students sit we had people sitting on the floor we had people sitting on my desk in the back um just where they could find them and sadly it was nice when you had students who were absent because you were like oh well there's a desk go take it um these things are hard um I had students where I couldn't provide the the books that they needed for some of the stuff and supplemental and we had to do the best we can to find other resources and those types of things uh I know and respect and I think it's important to keep a budget and I also understand that we as individuals budget um but the very big difference here is that we have a legal obligation to provide for the community and with that we are also under a legal obligation to provide safety and unfortunately the things that get cut the most um do impact the students directly um and by extension then impact the community and so I hear you and I think it's important uh for those who might not be involved in it who might not see it every day or might not know what that experience is like to keep in mind that when these Cuts happen we definitely felt it and I I would argue that's part of the reason why in 2015 we passed it with a 5% increase because we were like we responded and tried to correct what was already done because those years were really really hard um as teachers for students and everything else because you have kids where like I know you are a person and you exist in my room but where you are at and your level of understanding and all of that is hard for me because I literally had in one semester 172 students that's hard it's hard um I can tell you that as we've passed the override and we're capable of doing these things it's it's beneficial so I I understand as a member of the community as an individual who is also you know living in a situation of paycheck to paycheck and trying to make our ends meet uh that it's hard and I understand that but there are consequences to some of these things sometimes and where it ends up hurting is is ultimately the [Music] students president Schultz um Mr Moore what what is our current ratio teacher to student might have to look to Mr Richard but I think it's 1 to 20 but you take districtwide um which is relatively low when you look at neighboring districts or I mean comparatively um or 1 to 20 1 to 21 is about or 1 to 25 it depends on the campus and the grade level and we try to monitor that carefully um based on the regulation we have in place that every Camp's a little different but we're in pretty good shape because I was relating to what um board member Amanda Wade said because I remember as a principal having 32 kindergarteners in the same classroom and you know try trying to navigate so I think we've done a pretty good job with our class right ratios you know is it perfect no is it better yes and then we do I've seen somewhere it was like 1 to 19 um there are some specialized programs sometimes that we have to take that into consideration um in order to staff it sometimes they're a little lower but we're always watching that and we spend spent a lot of time on that as cabinet last year trying to make sure we weren't overstaffed and that's hard too you know because we don't like to move people around or you know mess up what's been in place but I don't want to deal with Mr Moore if we're over staff and and can you include in the summary what it is we get from and I know it varies per child especially like you know with sped they get additional funding per student but on average what we get from the state what we get from federal um can just to just a basic average amount that we get from each would be nice to see per student yeah cuz I mean I hear that you know from from legislation we here you know anywhere from 13 to $15,000 per student is being given to to school districts um how does that equate to to us and I know it's based on obviously you know how many students are in in a seat so yeah I can provide an average but like Bas support amount is $4,700 for regular education student um and then again you mentioned there's multiple weights but we can we can do an average for you uh where some of those higher numbers come into account they're including overrides bonds um other elected well aside from aside from our property taxes so that I mean I'd love to see that number two um and and obviously everybody's property taxes are different where mine I think like 68% of my property taxes go to Higley um and it's based on square footage and all that but um I just would like to be able to see um so you're saying that about average of $4,700 from the state alone that's not the average that's the state um allocated per people base amount okay um again I'll have to go in and look at our information because there is weighted add-ons if students are special ad right um title elll so um but I don't have that number off top of my head so yeah no just in the in the weekly summary we can include that as well I'd love to see it thank you president Schultz just a quick question Mr Moore um I'm trying to follow along so um if we as Miss Van Hook was saying um if we took the fiscal year 23 budget that we had 120 million not including the carryover because that's one time that's gone if we don't have anything to carry over I can't count on that um and from what you have here for our override I mean is it reasonable to say then we're at 107 million if we're taking 13 million is is that so our budget would essentially taking these numbers I get futures a little bit different but taking these numbers our would then drop to 107 million um and if we want to continue our current expenses um we're dealing with a obviously a lower number right to fund full day kindergarten to fund any of the extras the um specials music PE all of that so keep if we kept our our expenditures the same we're just dealing with a a less amount and like you said then if we if we're faced with something you and I had a lot of conversation about carryover and making sure we have enough um and part of that is we're not immune to inflation either and um I know this was a conversation I think probably a year and a half ago we had because things were starting to increase including the cost of Workers Compensation Insurance um Regular health insurance utilities things like that that we don't have time to budget for the next year because if our utility rate changes it changes and we have to pay that and we don't anticipate when that's going to be so um so I know you and I have had those conversations um but I just wanted to start wrapping my head around some of these numbers um of the override coming out and like I said for me I can't really carry count the carryover because if if we're chipping away at that it's not year after year once it's gone it's gone um so I wouldn't count that as having a cushion because you can't get it back once it's gone unless you increase your income so thank you this is part of the reason why in the beginning of the year I asked so before I say that um Sr funds are gone they were supposed to be used by a certain date what was that September there's several variations of Esser there's Esser one two and three they all had different in dates um our last iteration of Sr is Sr 3 that has a um indate of this current year so 630 2024 um and that um Grant amount is is north of 7 million um that will come off our budget um and again we have several positions funded from that so that will be a budget conversation um with M Johnson and cabinet members um whether we have the budget capacity to bring those back in um we also have prop 123 coming off the budget um that is gone in 25 that is $900,000 add-on by the so there's several fiscal cliffs coming in this next fiscal year um but yeah to your point Esser we've completely for Higley speaking for Higley we've completely expended all the way through Sr 2 we are just on that last iteration Sr 3 which expires at June 3224 okay um and so what I was trying to say is in the beginning of the year I uh questioned as far as be hiring counselors because we were supposed to use the s funds for the for the counselors and so will the amount that's left cover the counselors that were hired um and my concern was once that money is gone and now that money falls on the district having to pay those salaries and we discussed at that time that um I don't want to see any any cuts being made to kids programs because ultimately you know kids should be able to have music and and all the classes that they enjoy um which was why I was concerned about bringing on staff that couldn't in long term be able to be supported on our budget um once those Sr dollars were gone um so I guess I I would also like to know what that amount is um that and and I know we've discussed it before but um if you can remind me and you don't have to do it now um but what that would cost us in the long run once those dollars are used up so there's currently no counselors being funded in the operational budget it's all being funded from Esser still um and if you recall sr3 had several stipulations that which required Community input and that was an overwhelming um category in which the community supported staff supported that they wanted counselors in school so we proceeded with um hiring those counselors again um that annual allocation um uh for our assistant director of counseling as well as three Elementary counselors who share the load with our nine elementaries is roughly 400,000 including benefits so um again that is a conversation like I mentioned that we'll have to have going into next year's budget as they're completely funded from the um Esser Grant this this fiscal year thank you president Schultz um this is always going to be a tough topic correct um this is why we've got packs and we see signs on the side of the road and um having discussions about it and it's not unique to our district in any way every district has their own um support and issues with um asking for more money from the community where we are different from other districts is that we um as people are against these because of misspending we are a district where we actually had that um where and you can see in the numbers failed 2012 and 2013 and people were speaking up um I can all I can attest to what Miss Wade was saying with cuts to the classroom I've I've been working in the district since I believe 2004 in Human Resources I did that for nine years um and here when uh superintendent luch was here that was um a hot mess in a way right when I was coming in transitioned over to H Birdwell and in that short time when I started coming to the office and I've stated this before and I worked in Human Resources we had seven employees all the districts were giving cuts um but we had cuts and our staff of seven went to a staff of three in human resources and it was awful um but also kind of within a little sweep of time where that wasn't the only the only cuts that were occurring there were Cuts with specials there were Cuts in the classrooms there were cut with supplies in came some directors and Friends of superintendent and and so it created we the boogeyman was real whenever hit the district right um so I just I have seen some very positive behavior um as we've approached bonds and overrides whenever we ask for transparency I've seen transparency um I you have traveled to different schools you have outlined what it's going to be spent on you have told us what it's going to be spent on um sitting here um I thought being a board member would be different it's turned out to be kind of um a rough emotional ride but it's it's coming down to a lot of just trusting in who is leading our school district and making decisions um so I ask you to continue being um open and honest and and and when we ask for more information please don't take it personally I say that to the the crowd and I say that to staff it's just trying to get better understanding and try to get more information out there it's we can we can hold our head high when we say with confidence and with proof that this is what the money is going to go towards this is why it needs to go this way um and then also I like the question about the class sizes in an update um or if we can some information because it does fluctuate um a lot of the times um some schools get a little more attention than others definitely um younger classes tend to and we those high schools are it gets pretty bad so um as we ask these um I apologize for the extra work that it may cause but it would be helpful as we move forward in this process and as we make more decisions in our votes so thank you Schultz M we're happy to provide more information and um I don't want to tee this up but I would be I don't want to put this decision on the board I I don't as my opinion too I mean I'm trying to do the best I can it's in my role um but I think if you if the board um would allow i' bring back in December a recommendation to potentially have a Citizens committee to make a recommendation um that was some of the feedback I've gone through two iterations of bond um and I've worked to improve um our transparency and our um ability to get all stakeholders feedback and so um one idea that I potentially had was to bring I actually um ask the board you know in a later date to potentially authorize the citizens committee where that we would take in community members uh Miss man hook and and other stakeholders that um parents Etc to to present a holistic recommendation to the board on on these um override elections as well as potentially a bond I think that would Encompass some of the feedback that we've gotten over the last couple years um and maybe um take a little bit of stress off the board um if they have a a holistic committee that has representation um of our community um so just if I can bring that back in December and how that potentially will look um but just to to put that out there um I feel like again being in this district for now three years I feel like that would be the um prudent approach uh to approaching this subject um for for the election for next uh calendar year president charz Mr Moore so one of the um frustrations I had in 22 was um there wasn't the there wasn't full transparency because it was put out there that one of the things that the district wanted to do was open another Elementary School and uh a board member at the time said that's not true and she was saying that's not true on social media um when a Community member was saying it's literally in the paperwork it is true um and then within a month of this year beginning um we received an email that several Elementary classes were being closed um so I could only imagine that if the bond did pass and we went through with building this Elementary School when in fact we were shutting down Elementary classes um so when we speak transparency everything should be transparent and and um the community deserves to know exactly what's going to be be happening and why um and then also for um community members being part of it other than parents how are we going to notify community members that this meeting is going to be held um for those that aren't don't have children in the district to be able to get an email and let them know that this meeting is happening so that they can partake just as regular community members like I mentioned I just I put that idea out there I can give me a little time to present some information on how we can uh include all stakeholders um but I can come back in December and provide a Rec absolutely I didn't expect it to happen now but yeah I just I want to be able to ensure that um everybody can be able to participate not just parents and then I do want to I can't president Schultz member V hook if if that Bond were to pass there are several layers it's not just the passage of the bond the board then has to sell the bonds um and the board has full authority to not sell bonds um whatever would have passed the board did not have to use all those money so um it is is very hard to predict the future um but we do our best um but the process of the election that that's what we have to deal with in Arizona so um we do our best to anticipate what the um upcoming needs are um but the board has full authority to modify that sell those bonds not sell those bonds um so there's several layers um Beyond just the election in the pamphlet so um just wanted to put that out there thank you and just as a point of clarification regarding the elementary school um when we were requesting that Bond it was looking several years out and it was looking in our Northern boundary which is growing immensely like Gateway is our furthest North school and so anyway not to get into all of it it it wasn't that we were building one it was if we need to build one in the next several years that we would have that funding so I just want to clarify it wasn't that yes we are building no we're not it was both true I the transparency was there it was saying if we need another Elementary School in our Northern boundary because that's where we're growing like crazy and have very little uh School presence um is we need to have the funds to be able to do that and at the same time no we didn't have any plans in the works at the moment to be building so it was both there it's all perspective we there was no specific plan to be building right now in the north but it was if we need to we need to have those funds because that was looking several years out so it was it was both there yeah and that would I would be concerned with that too as a taxpayer if I'm being charge you know if I'm having to pay taxes now on a bond that for something that might not happen for 2 three years from where Mr Moore was saying we wouldn't sell those bonds until we were ready to do that so there would be no impact on the taxpayer if we it was just that we would have the ability to do it um more in a timely quick manner got so our taxpayers wouldn't be charged for it if we never sold them if it never happened yeah uh president Schultz and Mr Moore I appreciate all that you're doing here today A a couple things that I would like one is uh when we talk about should we decide on this community and or Endeavor uh something that I think would be beneficial um is some capacity to explain to our community why we have to do bonds and M overrides and why the state structures things in the way that they do I think that is one of the conversations that I have the most frequently in which people have no idea um why we're structured in the way that we are um and how and I understand the frustration and I understand why it feels especially if you are a taxpayer who's not involved in the schools at all even though you're still directly impacted by the school's presence um why it feels like taxing just to tax but that's literally the way we structure it for example our state has one of the lower ends of what we pay as a baseline for per pupil the 4700 for example um and that's hard and they structure it in a way in which the community will will get those needs um as far as Gateway that's my kids uh school I can tell you this year because we had to unfortunately move a Kinder their Kinder is at 25 um I understand and I re respect the difficulty that uh Administration and and our district have when we talk about what average classroom size is uh if memory serves in 2012 our average classroom size was 32 and that's great and I know that sounds a lot nicer than what reality was and part of that reason is because Equitable practices we have like resource classes sometimes uh and resource classes we'll have like six kids that gets included in the average and then it drives it down um so it sounds nice I just think it's important for when that Rapport comes out and people start hearing it and we look at these numbers to keep in mind that we are looking at all types of classrooms not just our general Ed because it's the General Ed that gets hit the hardest um and so literally as I had 45 students they were telling me to my face the average class size is 32 and that's just not true um like it is mathematically yes but when you're including numbers as low as five as a classroom that's a little bit disingenuous uh with how that is represented so I think these things are important to express from a a place of clear past pain uh and frustration I respect and understand that's why that is but I think it's important for those in the community who are not involved in that um or have any understanding of these types of things as to why they look the way that they do um yeah so thanks I'm just kid thank any other questions comments concerns I just want to say that we listen to Mr Moore talk about how we C pain of school right now and how we can't get a roof and other things and so for me investing in our community and our future and our schools it isn't a tough decision and I hear you Mrs Anderson on things that have happened in the past um might make people question but our leadership in our schools right now and what we're doing in our programs are amazing and I would hate to see any of those go away I would hate for our kids to not have music um for them to not have any of the specials to have even our mandrin program as we heard from the gentleman this evening doing amazing things and I know this would all happen without that so and with williamsfield you know it's great to have four walls and carpet and everything but we all want our kids to have what they have now and we want them to have the technology and it is unfortunate the way our state funds our schools and the different buckets and what we have to do and the Hoops we need to jump through and so the small amount it would cost community members to support these schools I hope that people see that and I know that explaining the bonds and how they work and I love the idea of a community uh committee that is great as well and I think that's everything Mrs Anderson um to tack on to that report for class sizes thank you for bringing up that point I think that's your eling about um can you break it down by class sizes for special um special needs or the weighted students separate from the regular class size then go bring us back together to the overall average or would that be all right vice president Anderson will do the best we can you know sure sometimes uh kids go in and out and it's hard to tell snap y yeah but sometimes our crosscat programs they need to be a low number of kids but then we have some resource kids that move in and out and it's pretty complicated but we're happy to share and then we're happy to explain thank you yeah okay and I just want to clarify I my comments weren't I love the things here in fact a lot of times in my classroom I would open up a your course catalog here to show teachers where I worked like little what igly ass suckers um boy I wish we had these but um anyway um so no I agree with you I just wanted to ask for Grace um from the community and from staff as questions get asked and it does get frustrating and it can be timec consuming but um I just want to handle this and and give people some some uh confidence and it wasn't a criticism at all no I didn't mean it that way I just meant you know we want the community to know that our leadership um Mr Moore is very thorough in what he explains to us all the time and so um and it is hard to understand funding in Arizona for sure so and school funding and how bonds work and everything but it is important um that we have schools that our kids want to attend and our parents want to send their kids to anything else thank you Mr Moore for listening and answering all of our questions now moving on to 6.4 Ray and Associates [Music] presentation oh thank you thank you for absolutely thank you right are you ready yes sorry thank you for your patience oh absolutely thank you president Schulz super Richards and uh governing board thank you for having us here this evening um and I get excited listening to these conversations I was a superintendent Texas for 18 years and was a finance manager back in the day so uh appreciate your questions and your thoughtfulness and you've got a phenomenal District so we're we're thrilled to work with you and alongside you and and so but we have a lot of questions to ask tonight and hopefully we can you know kind of get some answers uh and so that we can move forward again my name is David falus and I'm a managing director with Ray Associates uh I'm located in I think it's actually on the next slide I'm located in South Lake Texas I have a son here Arizona State so I'm really excited to be able to work with you and uh he may not be quite so excited because I was able to walk in his dorm today and we had to make his bed and uh oh I've got it don't I no you're right no yeah I'll do it I'll do it I forgot she handed it to me and I forgot so he wasn't excited uh but you know once his mom gets up here it'll be even better because Dad's not so good at that uh and then I'll introduce Dr Barbara Gordon Bara you want say hi everybody my name is Barb Goodwin thank you so much for having us here tonight we're looking forward to working with you and supporting you as you go through this most important process uh my background is in Human Resources I spent 37 years in Arizona education uh with the last 20 in administration various forms of administration uh and the biggest part of that was leading HR departments in Arizona in both k12 and and uh K8 districts I also want to um introduce Dr Jan vesley she was unable to be here because of her previous commitment many of you might recognize that name because she was the she is the retired superintendent from kirne and so she has a very deep knowledge of education on the east side and um she wishes uh that she could be here but she couldn't and she's going to be heavily involved in the process as well she's one of the team members so we're excited about that uh David myself and Jan will be working together boots on the ground and Kathy's supporting from the home office uh on the back end and we will all work together diligently through this process yes thank you and Barb May sit down because she's going to be taking notes and so just depends on how this all works but if if you need to ask her question we'll pull her back up um and then I always like to make sure you know I taught middle school for 12 years so if you need to interrupt me I'm really good at being interrupted and get right back on topic so if you've had a middle school or ever been a middle schooler you understand what I'm talking about so I was a middle school counselor so I had students like you y well I was that kid too so that's why I was the best middle school science teacher couple things that we need to discuss tonight this is a little bit of an overview we have couple of checklists we're going to be going through but we need to talk a little bit about travel for candidates uh for potentially first round interviews second round interviews that sort of thing we'll need to finalize a timeline for the superintendent search I do see it's on the agenda as an action item um which is fine if something comes up that means the board would need to take action you know if if something happens that uh that messes up that timeline so just kind of keep that in mind but that's on your agenda as an action item we'll talk a little bit about the 30 one qualities online survey it's something that R Associates does uh to provide you additional information or as much feedback as possible we'll talk a little bit about that uh I know Kathy is working with Christine Right On promotional flyer and so we'll have to discuss that just a little bit uh and then approval of online application we'll actually pull up the application to take make to get you to look at that I know uh Karen will probably have a lot more input on that than even I would based on kind of how the district typically does things and how the state requires but we'll talk about that a little bit and then there's some information that we'll need uh and then we'll talk a little bit about salary and benefits uh for the candidates as we start to recruit and then a couple items that we have and I we just want to make sure that these are correct thank you uh we have as far as the in-house uh that we'll be working with Karen Johnson ex executive director of HR will be communicating uh either myself will be your primary contact I'll give you a card my number and everything or Barb uh but the real go-getter is Kathy she's you know so if you need something need something printed up or sent out or handled Kathy is just as we've said she's that boots on the ground and kind of really make things happen so she's in the home office and then president Schulz will be working with you and communicating with you and working as best we can to answer questions that you have um unfortunately I'm available 18 19 hours a day so you know if you have issues that pop up don't take to you know to call or shoot me a text I know maybe it won't be 19 hours a day um we'll talk a little bit about uh as we as we start to move forward um typically uh you You' reimburse candidates for travel if they're coming in for first or second round interviews one of the things that we'd kind of like to ask and every district and every really state has been a little bit different about this is some people are still doing firstr interviews virtually uh if nothing else it saves a little bit of money can save a little bit on uh time timing makes timing a little bit different but but that's a that's just a question that I would ask you a lot of districts in Texas have stopped doing that because they really you know you get a better feel for somebody if they're in the room with you but that's a question and I don't know if that's an HR question or really a board question yeah so that's one of the things that we'd like you to consider tonight and give us the direction on that uh how you'd like to handle that because that will impact your reimbursement uh in Arizona nor what we do is that the candidates if you choose to cover their uh travel expenses which I believe you've said that already um that you will you the um they would send their receipts to Ray Associates Kathy and Kathy would build the district um so that it actually goes to R and Associates for the reimbursement um but we would need to know if you're going to if you intend to do your first round interviews virtually or in person are we answering these questions tonight we'd like to if possible all right if we're able to okay then I would like to begin with the first question is what is going to be the difference between the first and second round of interviews so there are three stages and we're going to take you through that um three stages of the uh vetting I'm sorry if you can speak into the mic so those listening online can hear you thank you absolutely uh there are three stages that we go through on the vetting process we'll meet with you for an extend amount of time where we do a presentation on the background research that we've done and then we move into the first round of interviews so when we give you the larger list uh let me just give you an example hypothetically let's say you have 35 applicants 35 candidates uh we go through them and do through the vetting process the initial vetting process and then we bring you those that we don't have any questions about that we feel like we can move forward with you confidently and that there wouldn't be any surprises during that time you decide who you'd like to move forward to the first round of interviews and sometimes those take place virtually the the most recent ones that I've done in Arizona have done them virtually for the first round and then from there you you minimize your finalist to go into the finalist round and then that generally is in person and typically that first round interview uh we generally recommend about six to start with you know as far as those first R interviews if there's a seventh that's really outstanding that we really can't kind of filter out or disagree on then you can bring them in typically on the second round uh you've gone through that first round with six or so and then you're probably going to bring back your two that are your favorite sometimes three depending so again depending on if they're in the area or if they're flying in from out of state you know those those reimbursements can vary those costs can vary so president schelz would you like to have any convers ation about that now with your team yes um I'm sorry it's kind of questions that I wasn't really prepared to answer right now um however we can discuss that and get input from our board on what they think I I like the idea of virtual if there's six I want to be mindful of what we're spending um the money and then you know two to three for second is would be my opinion I agree other opinions Mrs re oh oh sorry sorry president Schultz I I am inclined to do the virtual first as well um I agree with you that it is difficult to get uh a decent read on people sometimes um in comparison to in person is always preferred I just think given the nature of our circumstances to begin with in areas in which we can save um while still making the best decision is possible and still going through that and we are already choosing to do that with this process um that at least at this moment I'm in favor of the virtual Mrs Reese oh sorry I thought Mrs Rees and that's if they happen to be out of state correct if they're local well you would need you would need to be consistent in your process I think M Johnson would say so if if you do one virtual you need to do them all virtual if you did one in person you do do them all in person so everyone has a similar and fair interview process got it thank you MH I agree I think the first round for virtual um Zoom all of those are are much better now than I know previous positions that we had posted Nationwide we did phone interviews um for first rounds and only brought second rounds if they were out of town um only paid for that travel so now that we went through this pandemic and everything it it's much easier so I think we do get a better read than just a phone interview um to do those but I agree I think from a cost perspective that our first round should be virtual okay and I'm sorry will they be meeting with all of us together or individually the during the interviews uh ALS six of them would be coming in individually and interviewing with you and you would be able to either either by Zoom or in person either one of those interviews it'll be the board that they'll inter okay thank you yes I think we've decided for the first round Zoom okay so we'll consider doing the first round virtually and then second round will be in person and then one of the questions sometimes boards uh like for spouses or Partners to come with them for that second round interview because you kind of they're going to be representing your community living in your community um some people will bring a partner or spouse regardless of whether you're paying for that travel or not but that's just some another thing that you can think about is whether or not you uh would want to invite their partner or spouse to come with them the spouses would come to the interview itself not not necessarily to the interview but you might a lot of times we'll do like a meet and greet you know where they'll come in and say hello and then maybe the spouse will step out or okay you know go somewhere else and then you do the interview privately but that's totally up to you is I'm sorry to inter is that a decision we have to make at the present time considering the length of time it would take to get that narrow it down and I feel like that gives us a better opportunity to at least not make a decision in a moment without several opportunities to chat over the next couple of months before we get to that stage and we can decide that at a later time okay and I'm sorry would so would we be responsible for The spouse's travel if you invite if you wanted them to come then you don't have to that would be okay that's not a an expense that I would want to pay correct I wouldn't want to pay that either I would say they're welcome to come if they choose because if I agree if you're looking at relocating your family um whether it's just a spouse or children or whomever if you're looking to relocate as a family if my husband was looking at that I would want to see where they're looking um so I wouldn't I would I would right I wouldn't say they can't come but I I don't think that that I would be willing to pay for a spouse to attend I think it would be a great idea on their own making their own decision for that I wouldn't say they're not invited but I wouldn't invite them to cover the cost and I would say I would bring my spouse whether you paid or not and I probably would wouldn't expect you to uh but you know we would be interviewing you in the community just like you'll be interviewing you know them so I think that's fair does that cover all that it does and so now we're going to take you through the five stages and we'll give you a little bit more information so you'll understand the process and please ask any questions as we go along so as you can see stage one uh is just really kind of where we are now meeting with the board discussing the search process we'll talk a little bit about stakeholder involvement uh to level you want to do that that's typically a week or two weeks before we begin stage two uh stage two is down below there where we meet with uh stakeholders and then we provide the board with a report uh that's it's not uh a statistical analysis necessarily it's really more themes uh here's what your stakeholders are saying and we'll work with Administration the board can recommend if there are certain stakeholder groups uh that are unique to your community or that you feel like are very important whether it's the PTO your campus Administration you may have a ministerial Alliance that you know that's a that's a a very well thought of group in town you know but you can give us thoughts and ideas as we move forward with that and again some of that Kathy will communicate with you we'll kind of provide for you a little bit of here's the typical stakeholders we visit with but again you may know in your community here's some that are very important uh that we need to get feedback from then in stage three once we finish that stakeholder input that's where we work with you to develop the profile of what we're looking looking for the type of candidate you're looking for the type candidate that you think would be a great fit for the district and that's in that stage three where we be begin the recruitment where we post it online uh we'll work with the district to to have a flyer you know the profile out there typically we we open that up for about 30 days and again we'll work with HR if that's typical of what the district does if we need to add a week or take off two days because of holidays or something like that we can but that's kind of typically the window then in stage four obviously we hit the application deadline uh and that's where we begin to screen and vet those applicants it's your search so if you again as Barb said if you have 35 candidates and you want to see all 35 that's fine we'll give you our thoughts on these 12 meet the criteria you've set forth whether they need to have experience or not or have a doctorate or not you we'll screen those and provide what what we consider people that meet your profile that we've developed with stakeholder in with you uh and then stage five is when we begin to interview those top candidates uh and you will hopefully be able to narrow that down to where you have a a couple of uh of your finalists and then you would bring those back for generally you bring those back for a second interview and it can be a different type of setting or different type of questions that sort of thing and then you you would announce the finalist after that so that's kind of the stages or the phases all right so we're going to take you through um each of the stages a little more in depth so that you can have some discussion and give us some direction on some of those uh portions so today to we're checking off the first one because we're meeting with you and you're giving us your directions or your uh so that we can follow your will um we're going to be beginning to promote uh to gather information for your promotional material so you have a couple of choices here um we did provide you some flyers I don't know if those were shared Karen do you know or the flyers for uh they were sent in an email I think on the 22nd um let me just I just brought some from Like Paradise Valley and Roosevelt Morana so they they made they made their own I can share this and why you do that I'm going to just ask a quick question um so history of you guys finding um superintendent for Arizona districts would you say more often than not you found somebody local versus out of state or is it kind of mixture of it it really just depends on your applicant pool um right now I I know that you're aware that there were I think there are 34 vacancies in Arizona that and that's never happened before in Arizona uh many of those are filled with interims uh and also what we're seeing Across the Nation is that this isn't unusual it's everywhere um it's it's a tough job and um so I think that your pool of candidates will look a little bit different than maybe they have historically um so it really is just going to going to depend we actually advertise Nationwide we advertise heavily which is another Direction you're going to be giving us in a couple of minutes where you'd like to do your advertising nationally um but there's a lot of competition in house also so we just did a survey for an organization uh that I work with and um 1/4th of the superintendents are either in year 0 one or two so you can see the turnover uh has really increased and it's the same with principles and vice principles there about a quarter of our principles and vice principles that are brand new uh baby folks so um I think our pool is going to look a little bit different so what we're seeing sometimes is that people aren't coming up the traditional track maybe they haven't had a central office job they're trying to apply right from the principal ship because there aren't enough people to fill the positions just as with teachers we're also having that problem with administrators and that's Statewide and as and you guys just do n just within the US has there ever been a like possibility of bringing somebody from International we we have had International candidates yes most of them uh are work like for the Department of Defense or something like that those are most of the applicants that I've seen that are international they're American citizens uh and they want to return to the states in some fashion um I would say maybe it's about 50% of those that I worked on in Arizona were um staffed with somebody in Arizona and other and about 50% they brought somebody in from the outside thank you and and you're a a banner School District in this part of the world and so you'll you'll get national attention you'll get people that will want to come to see your district and work with your staff and students so so you do advertise internationally as well mhm nationally we do but not international well actually we we we don't go out and advertis in an international so there's yeah so your website doesn't like the way that you advertise it doesn't go International to be able to get that interest so one of your one of your choices that we're going to be talking to in just a little bit about is Ed week and Ed week is an international publication um so there are choices that you have about where you want to advertise uh that might have a further reach okay and it'll be advertised on our website we get about 28,000 unique visitors a month and I would assume that if somebody's looking to come back to the country and they're in the education world that they're going to hit you know kind of those big National firms websites so so if we can just jump back to the promotional flyer for just a moment what the purpose of the promotional fly is is to share your story with those who potential candidates um because what they'll look for when they go on to apply is why would I want to come why would I want to throw my hat in the ring in in uh Higley and so we need to help you sell your story or find things that we want to share with potential candidates about higgle so we we have we can do it in one of two ways I don't know if you have an internal uh Pio it didn't look like you did I'm going to go ahead and interject for a moment president schz and board members of the board um we we Christine and I have started working with our internal marketing and PR people to create something that looks like kley acts like kley and we'll Show candidates what we do here and how we do it so we have started that um if uh we will bring that to the board um however we can as soon as we can so we'll we'll see that before it goes anywhere absolutely and then is this flyer digital I'm hoping so you have some choices right you want to go ahead and speak to that yes we'll um we'll have it digitally and that's how we'll present it to Ray and Associates so we'll actually embed that link if it's a video uh into the application process okay um then the other thing we needed to share with you as well on here is that we start advertising actually internally tomorrow about Higley um although it hasn't been officially opened we let our Associates across the United States know and they start doing Outreach immediately with folks that they know who are looking to become candidates for a superintendency so we'll start that tomorrow then in stage two uh you see on about the 13th we'll put out an online survey link uh and this will help us and beginning to develop the profile uh that survey Barb you want speak to the survey sure so it's the 31 qualities and um what Ray Associates has done is done a lot of research around leadership and what school districts are using in their in looking for in their top leaders Consolidated that into 31 questions we're going to ask that you push that out to your constituents you may choose to send it to all your staff members through a link you might send it to all your parents asking them to respond community members um some people like to include groups in the community but you're going to advertise it through your website you'll push that out it's a Survey Monkey they'll go in and they'll fill it out and they're asked to identify their top 10 qualities and characteristics they'd like to see in their new superintendent we will also ask that you as a board fill that out as well uh and then that's that information is all uh correlated and then that's what we bring back and present to you uh the team will also be calling each of you individually as board members and we'll have about a 45 minute conversation with you about what do you want candidates to know about Higley what what are some things that you're looking for in a superintendent things like that and that's all added in and then we'll bring that back to you as well and then that's how you decide okay what are the the qualities that we're actually looking for and that helps when David and I and Jan start doing the screening we'll use those qualities when we're screening the applicants to ensure that the qualities that you want are the qualties that are showing through in the candidates forums and there's be some aha moments with that 31 qualities because you'll you have ideas of what your top 10 qualities you would look for and a leader would be but it'll be interesting when you hear from your students and from your parents and from your you know classified staff and certified staff and and then you'll have to make some decisions there on what do we consider consider our top uh qualities that we're looking for that will include as as part of that profile in that flyer I apologize if you already clarified this on on that question do you have like a link so if I'm filling it out I get to identify which category I fall in does that make sense so like we'll have some that are parents on their student but like we'll know there be demographic yes and then we can not really cross tab it because it's not as statistical as that but but you'll be able to see how each of those groups rank those ideas okay and then the next area that we're going to ask you to give us some direction on will be the stakeholder and constituent meetings so you might decide that you would would like us to meet with five different groups of people and that they might be staff they might be Administration they might be Community leaders um and then we'll work with your staff to gather those people together uh and we have two ways to do it and you can make the choice it could be in person or it could be virtually um one of the things that we did want to tell you anecdotally is that Co has allowed us to become really proficient in doing things virtually and what we found found is that more people attend if it's virtual um because they don't have to find a babysitter for their kids and they can you know they don't have to take off work early so we wanted you to give us Direction on that this evening if you wouldn't mind because we've got to get started and get that rolling because those are coming up right in just a couple of weeks um if you would prefer in person or virtual or a hybrid I think a hybrid would work best for our community um to be able to do both and so do you have there are some people that are going to want to show up in person okay absolutely and so would do you want us to work directly with Karen on identifying those or what would be your direction on that I'm looking to see if Mrs Johnson would like to do that sure so we can work uh through human resources to create those environments for hybrid and also U we'll use all of our social media and our website I plan on having that survey put up on the front of the website the first page for the period of time that we someone can respond to that of course it would go to all parents it would go to students it would go to administr L employees um other things we could do is if you just want to name those kind of groups that you want us to put together um for these uh particular meeting meetings if the if the board would like to do that is do you want a community group do you want a student group do you want a employee group do you want obvious all of you will have your one-on-one interviews but these other folks will have these group kind of forums where we'll they'll do their work I think all of the above make sense okay for us to make sure we're getting all the input okay all right we'll figure out a way make that happen I mean not that we're going to I don't we can't we can't control who you know comes to it so it might be a little bit more of one group than the other okay thank you and how will questions be handled during the zoom so there'll be somebody monitoring it through the chat or right typically when we do a zoom Barb and I have done these together where one of us will ask the questions and try to moderate and pull information out of people and then we'll have somebody that's subscribing and we also ask them to put in the chat that we can download that chat and have that have that recorded as well and any questions that don't get answered will they have the opportunity for those answers to be provided after the fact yes and depending on the group uh you know I've worked with groups that uh that were that I met with virtually recently that didn't all get along and so I would provide my cell phone and email and you we might ask a question that you know we knew if one said one thing the other one was going to argue and we said just send us the feedback and we'll incorporate that into those into those surveys it'll be after you after we visit with you individually you'll get a sent it's basically the same eight questions yours will be tweaked a little bit because we'll ask you some specific questions about what you desire out of the next leader whereas your community will be more a little more General but but you'll get a feel for those questions before we before we get those points and are we going to limit the number of people we typically don't okay so you can have a zoom with like a 100 people on it and that would be I think in Round Rock we had 138 on a zoom and it was a pretty full chat you know busy and then so how will so they'll be able to have to somehow register so that you guys have their email address to follow up right so we work with Mrs Johnson to make sure that that happens uh she'll have a list of folks and then she can push out the link okay thank you and and again after you go through the questions yourself there'll be several of them that are really helping us build this profile of your District what are your strengths what are your weaknesses what are your greatest challenges so there's some things that we really don't need to provide feedback back to the group uh and and then it helps us generate themes that we share with you here's what people see as the biggest challenges here's what people think are our greatest strengths here's the type of leader we're looking for and then that'll help us when we filter those candidates um and then oh can I ask a quick question I'm so sorry absolutely okay um I actually have two questions I just want to clarify what what we just all discussed so there will be Zoom meetings with particular stakeholder groups if they ask questions um during the meeting you will answer during the meeting or are you only going to take questions and then answer them after the fact or both we're asking the questions and asking them for feedback typically if it's a smaller group and somebody has a specific question we'll try to answer it there if they want to answer it if there's a 100 the zoom that can be difficult we would ask him to to put that in the zoom uh and and for if I'm running that particular zoom and Barbara's there with me on the side she may say hey here's a question that's come up three times you need to answer that one and we try to get that information back to them but it really isn't a Q&A necessarily okay uh it's more us asking them for feedback that helps us develop a profile that helps you uh look for the best candidates okay and will they will this information be shared on on our website or so that other people can watch or view or actually we'll be reporting back to you uh we consolidate all the information that we gather from you from your stakeholders uh we bring it back put it in an understandable format and we bring it back and present it to you and so David's going to talk to you about um that last date on there so we'll we'll be looking for the promotional flyer or the video to be done by the 9th and then on the 15th we're going toing bring everything back to you for your approval um one more question I'm so sorry um I the booklets that we received to choose the company that was going to take care of this each of them had their own little nuances as far as how it's going to work as we go through these stages and steps are all of these inclusive in what we're playing are any of these add-ons to the amount that we have agreed upon these are all inclusive the only thing that would be an add-on is track travel you know for reimbursable type travel but all this is included we'll get to a laundry list here at the end of of potential places where you might want to advertise and the district has places where they typically advertise but that's the only kind of alart type items that we'll talk about tonight so you're find on the 15th oh and then on the 15th uh that that last bullet there board to finalize super profile for the promotions Flyer video and talk about the online application this one can be done virtually but that's kind of up to you we can we can be here uh or we can do it virtually I and we don't have to decide that one tonight uh that's another one that they do have to decide tonight oh they do have to that that date was selected because it's a board meeting okay so the board will be together and they can then finalize their decision on those items thank you awesome so so the question though um and Kathy wanted me to ask ask you this if you'd like to do it virtually it can be done virtually to save a little bit of money so that you don't have to pay where we are you're in a board meeting but we would be virtual again you know it's it's up to you whatever you guys are most comfortable with yeah it is that something that would be comfortable um managing with sound and everything else sorry I'm kinding of put him on spot we've done before with several presentations and well with with presentations but not so much it's a little bit of a a lot of dialogue I I mean for me I would find trying to finalize this virtually I would find that a little difficult just looking at a screen I mean having essentially we'd be having this conversation right yeah I think be a little awkward yes but we are paying for their we'd be saving money so well we right but we'd be saving money if we're not paying for them so we don't want to pay for candidates to come here but we don't want to save money with them how do you feel about Redeye flights sorry how do you feel about red eyye flights I've had a couple of them this week me and five o'clock are getting to be real good friends well that's fair now um president Schultz brought up a point where we could maybe move it the virtual piece into the conference room where it's a smaller venue maybe a little bit easier or would that still be difficult still has to be open meeting though right can we do our Retreats yeah well no we've done Retreats though in there is what I'm saying but we wouldn't be able to broadcast it either in there oh good point so how our meetings are are Live on YouTube or whatever uh that wouldn't be able to happen didn't we do that in there we've done our retreat no could I recommend that we bring um I know that um one of you are out of state and one of you are here locally could we have one on zoom and the other one here I like it how's that it's great oh hold on does that work yeah she has a conflict on that day oh that won't work then okay sorry I mean we can so you know we can do it VIR the book a flight tomorrow for that date is probably 350 from Dallas and then you know Hampton $ 150 I mean probably $600 I think for me context and just me personally I think it depends on when we get this information and how much time we really have to review it um like Mrs Schultz said and no offense to anyone I wasn't really prepar I I thought we were just going through it I wasn't really prepared to answer these questions I've looked at them and I I get they're not like major questions but it was like okay we're going to talk about this process I wasn't prepared to be able to answer questions on this um and we're making through it obviously so I I think that the if this is going to be more of of a virtual not that that matters but I think it matters a little bit the more time we have this information so that we can really go through it digest it and and read through it and reread through it um prior to that time I think then the virtual isn't necessarily so bad um because we'll be a lot more prepared than I think I can say than I am tonight so um and a lot of what you'll get here you're going to you're going to get the flyer that the district's been working on with kind of a blank on hey what are our top 10 qualities that we want to look for and then we'll be submitting a spreadsheet with those 31 qualities that that will'll we'll take it as an Aggregate and say these are kind of your top 10 here are two or three that are really close and so the board is really going to be kind of looking at those your top 10 may be completely flipped from everybody else's you never know and so that's kind of the decision that night is what what do we consider kind of our top 10 uh leadership qualities we're looking for that that we can then roll into the profile there'll also be a whole list of kind of short answer comments that you can take home I you know that that there's really no decisions about that other than to inform your thinking of what your constituents are saying but the decision that night will really be U Can we come to a decision on here are the top 10 qualities that we think we can all agree on you knowing that staff is here Community is here board is here but see we wouldn't have had an opportunity to talk about that as a board until that night that would be the first night correct like all of us would have the abil ility to talk with each other regarding that so um I know here the the date is November 9th um that the promotional flyer in the video draft is due I'm looking at that too Mrs Rees on the timeline for us that's that's less than a week and I know that it's kind of our board packet type time frame too but we also have a board meeting we also have to review the board packet depends on what's coming before us um so I don't know if there's if there's any way we can and our next meeting isn't until December so but if there's any way we can even push it till December if everyone's comfortable with that if it's not due till the 9th I mean looking at the sixth being your deadline for your survey obviously you have to have time to roll it up and put it all together and and all of of that well with the 31 qualities it literally is a spreadsheet that we s okay so it's pretty straightforward is what you're saying and I know it's only a day or two but I mean for me I would personally given your time frame I would I know it's only a day I would like that we have it to review for me no later than the eth and again I know that the draft is due on the 9th but I don't know when we would get that but as far as any information that we need to review and then we're going to have to make a decision on I I personally would like at least that a full week to review this um yeah just adding I mean I know it's you're saying it's a it's a quick list but between because we get our board packet on the 9th too and then we have to have that reviewed by Sunday night um so there's quite a bit of work for by time we get our packets um Mr I'm so sorry Mr Moore or or even miss Richard um what what are our November standard items like do we have big packets um for the close of the Year okay I just don't know how many things were actually standard you know a lot of things will hit at certain times um are we anticipating some large um course yeah we bring course guide on the the preliminary course guide information sessions on the 15th I know that's a big one for me Mr Moore do you have something on the 15th because other than that we could leave it open you know and move some things to we were going to do ESI on the 15th but we could move it to December potentially so so if we didn't stack up the agenda on November 15th that might be helpful are we doing our Retreat on First and and we can communicate with Kathy that you you prefer the information to come to you on you know on the eth to give you a full week sure Kathy's pretty proficient at that so not to speak for her but okay so did they say they wanted you he they want you and have you decided uh do you want me to be here on the 15th to review that information okay okay that we would have their summary of everything to us no later than the eth for us to review to finalize on the 15th thank you absolutely thank you so then and then the 15th would be virtual for for them not for us obviously so you w so is is that correct I think I'm fine with virtual it sounds like you're fine with virtual something you guys have done so we've done it both ways okay else yeah right and then that would allow us then to open to fly your position on the 16th November 16th so it would actually go out the next day and be open uh everywhere so that's the part where we need to talk to you about um advertising so let's see where is that really quick if we're delayed for any reason on the 16th can it be delayed another week instead of something going out on Thanksgiving like if the flyer Mo motional we if I just I'm saying if it doesn't go out on the 16th skip Thanksgiving week so um we recommend that your that your job is open for a minimum of 30 days sure um so that you get the full breadth of advertising and an opportunity for people to fill out the application um if you push it back then you'd probably need to push everything else back as well so that you can take advantage of that full 30 days sure I'm just saying that if it doesn't go out on the 16th but if it goes out on the 16th it's a mute point right so um Mrs Johnson are you feeling pretty confident that you can have the flyer to them by the eth yes I am and also just uh note the timeline allows for quite a bit of time for applicants including through both holidays um in November and December uh we'll close it out uh the 7th of January so it allows for plenty of time to for us to take in applicants that is why uh I wanted to make sure we had a good window for people to apply I know that the application process will be rigorous so I want to make sure they have plenty of time can just as a question can we even push that deadline to um to January 15th or 14th another week the deadline I I think just I I wouldn't recommend that we are compassing two holidays um and big large family holidays and travel holidays that going through in my thought process if someone sees it decides they want to post for it and I I understand if it's job you want you're going to do it I hear that I understand that but if I see it on December 20th December 21st I mean it's still two weeks away but if I'm with the holiday if I happen to be traveling there's obviously I was looking at some of this there's documents they need to provide they need like you said it's a rigorous process I don't want someone having to rush their holiday to try and get this done assuming they're in education um back East schools if we are looking nationally they're probably not even going back back to school until the 8th they may go back on the 3rd or fourth but assuming these people are working within education I don't I don't want someone not to apply I don't want someone to to rush through it even here locally I I'd rather give them a week of normal time after the holiday to be able to do that part of part of the concern is it it can go a little a little stale and your other concern is some of these people may also be looking at other positions and so you the longer you leave that out there the the less likely they're to hang around and they may be great candidates and they may be you know so I I as a former educator in superintendent with six kiddos there was a time during Thanksgiving and Christmas I was happy to get to the study and do my own thing you even if we were at the beach and so I I I think your candidates I I I think they're going to be motivated to do this now if if if the board again it's your search so if the board desires to do that that we can I think we'd probably have to bump everything you know that every bump bumps kind of the end date um and again that end date may not be absolutely critical to you it's your search uh and so you can consider that oh can I I appreciate it uh a question that I have um this number may be made up because we're dealing with a lot of numbers and my brain doesn't like those you said we had 34 in the state of Arizona uh the thing I would like to question essentially is where our timeline is in with that because again we're going to want the better candidates rather than the people who' already made their decision so like I hear you ultimately I think my biggest concern is the sheer volume that we are dealing with at the present moment in time and I would rather in this case I'm supportive of early contracts whereas uh as a teacher I'm not necessarily always supportive of that but I think the idea behind that uh principle at least matters so like I hear you I think that's my biggest concern is where we would fall in line as far as a competitive standing with the 33 other uh in this state alone not just Nationwide current op so so just uh anecdotally it's you guys are in a good position if you stick with this timeline because I can tell you in Arizona I know that there are two other rfps for bigger districts out right now and I believe I heard um that there's another organization that's doing a couple of of searches starting their searches also so if you you're at the you're at the front end of the game right now if I may state that we added actually time onto their timeline just to make sure we covered a a bit a broad enough time span the normal is 30 days but I didn't feel with us posting in mid November a holiday immediately fing and then you know going in and cutting it off before the winter break was beneficial some people will take that winter break to actually apply if they haven't already but Dr Goodwin already stated the minute tomorrow her folks her recruiters are starting to look for people to be able to apply we're going to get the word out there that's their job to get the word out there that we have a position available and we're starting our recruitment process and I will say one of the first questions we'll get is what's her deadline what's her timeline and not not good or bad but that's the that's the first thing they'll look for and I I know I'm a couple of my buddies are superintendent in Texas and they're deciding which one to apply for based on which one closes sooner because they they don't want to have to try to put them off if they make an offer because this is their preferred job and so I I I think you're on a good timeline right now and I think you're at a good spot competitively speaking absolutely and then and we can come back to that but I wanted to take you forward to slide 19 uh Barbara mentioned some of the advertising options and you can see there's Arizona school boards Association you would ask the district post because typically through their memberships they get some free postings whereas otherwise would' have to pay for that Arizona School administrators Arizona Association of Latin administrators and superintendent those are all kind of the standard places that we would recommend posting in state as well as your your District site yeah so if we can just go back to that one slide for a minute um Mrs Johnson you you'll be responsible for advertising on those three sites for us because yes we will thank you so much and then here's where you can make your decision or give us some dire diretion rayan Associates provided with your B bid uh will be advertising on Ed week um which includes their base fee and it's for 30 days which is why we recommend you keep it open for 30 days so you get that full month of advertising so that comes with your bid but we would also like you to consider if you look up one at the aasa job bulletin and website that's a pretty extensive and comprehensive U marketing and I know that in my experience in Ariz a lot of the districts have chosen to do the job flash package because it's actually pushed out to 5,000 emails of people who are looking for superintendent positions um you can or can't do that but normally districts do choose to pay the extra money and advertise an aasa just because it's so uh widely read and then also if you look down below that um there are some smaller ones depending on if you would choose to do this or not you might want to look at nabsi or alas um but those have costs we will also advertise on the free ones National Association of school superintendents uh and then of course our website it will be AB uh advertised as well so if you want to just look at that top one and maybe decide if you'd like to give direction as to whether you'd like to take advantage of that one or not does the um Arizona Department of Education have a place where they would have be able to post open they do they do and that that um is available as well in free right do you um from your previous experience in posting these do you track um where these applicants have come from so what is the success rate for the districts that have used the aasa job bulletin like have you received we don't we do not track where they heard about the job we do not gather that information anecdotally as a former superintendent not speaking for anybody in this rooma was always up on kind of in the corner of my screen that job board and then our state associate St State Association boards asasa is a very again as she said it's a very wellth thought of organization a very heavily traffic site so that's just my thoughts on that one and if you just went with their um posting online without pushing out any emails they would be that $49 for the 30 days and Miss Anderson this was that alart list I mentioned these are these are the extras if you will so yes absolutely yes oh I'm sorry um ASA offers quite a bit of training for superintendent so um that is pretty popular so you're recommending the 599 job flash package that we should right that that's what that's the one that pushes it out to their I think so I think it's it's in between the other two and M might as well just I I would say it's a it's a good uh no it's and and posted and the 495 is included in our base fee so we'll do that one and then if we decide or we get that one and then we'll decide if we want to do the job package package do you agree with what specific so what we're deciding is do we want to add on this job flash package uh the reason I'm in favor of that I recognize it's nearly 200 uh extra is the idea that you may have somebody who's not actively searching and then they notice that something better comes along and that provides an opportunity so I I at the end of the day do think that still gives us better opportunity of candidates and that is my main goal in all of this and so I feel like like from my from my perspective let's say I'm comfortable and I am comfortable I'm not actively seeking but if something comes up and it's a better opportunity now I'm interested in something I might not previously have been in I just want I I just want to make sure it's an extra $600 not an extra $200 right so the $495 is included in our base fee we've already paid for that we've already agreed to that in our terms what they're asking for is do we want to pay an extra $600 I just want to make make sure that you that wasn't 200 what I'm saying the 200 is from the 409 my assumption is we were all in agreement that we should cl to this nationally regardless uh I'm I could be wrong in that assumption that we were all on board for that I'm just meaning to I just wanted to make sure that the numbers were yeah I apologize for the confusion uh yes okay yes we'll proceed with the job flash package the job Flash and will you look into possibly posting on the Arizona Department of Education thank you yes go through that so we've already decided okay here's the next okay I'll get it up there m mlon is there a special way we would word this whenever we come to approve the um agenda item with how we're approving everything is there anything specific specific way to word it so Madame President Miss Anderson you have an agenda item to approve the timeline that you're currently developing right so you can just approve the 10 line as discussed during the information item right no problem thank you Miss way you bring up a great point you really want somebody that's doing great stuff who's loved in their Community who's not really looking who sees that says wow that's an opportunity I mean that that that's the kind of person you're looking for yeah exactly exactly you know has a child right down the road that that come check their beds all right and then on stage four we've discussed some of these or we've made decisions on that but on on January 24th then um typically we would come to you in person and typically an executive session where we go over U that's where we start looking at those top candidates we finalize uh questions for that first round of interviews um and then go from there on that week of the 29th is what we have uh I guess have penciled in as our first round of interviews and we've already discussed that we would uh that we're okay with doing those virtually or preferred to do those virtually for that first round uh and then typically we would be available at the end of that meeting and we can do that virtually as well uh to kind of review and kind of help organize your thoughts we have a uh was it the force fit Matrix that we that we work through with you sometimes it's easier to be in the room with you because it's until you get going on it's a little confusing but it just helps organize your thoughts over who were kind of your favorites if you will and it's a difficult process to describe once you're in it and you're there you kind of go okay I see it uh but it's just a process that we use uh and immediately following that first round of interviews so that you can you can then determine who do we want to move forward with from there so just as an FYI and to prepare you for the 24th that is our lengthiest meeting there's a lot of hard work that you'll be go going through on the 24th and that will be an executive session Miss Johnson um can you perhaps create something for interviewing tips um what's legal what's not legal in interviews things like that because there maybe board members who've not ever had to do that type of process and there are certain things and certain ways you can ask things and not ask things even though we're going to go through and determine the interview questions I know that if it's not anything you do then you might not realize saying a certain word could be illegal or anything like that so whether it's a a interview tips type form whether it's a 30 minute Forum like hey here's an interview crash course something um having done our previous superintendent interviews um sometimes people haven't realized that there's certain things you just you can't say or you can't ask so and that you have to ask what's there board member ree I'd be happy to do that for this committee thank you that and that will be um uh Mrs ree that will be one of the thing the topics that we'll cover on the 24th as well uh legal issues around interviewing so thanks for bringing that up super important point and then uh stage five on this the slide that's there now on the week of February 5th is when we bring back those finalist candidates and again we uh I think we've agreed that that would be in person uh and then after you conduct that last round of interviews again we would uh be available to meet with you and and again as as mentioned there that can be virtual uh if if that's what we decide at that point it really is coming down to who you think is the best fit based on everything that you know uh then the next item quick so with the following meeting after uh because we have a meeting on February 7th it just says the week of yes it's the the week of February 5th if you decideed this right so if you were to do let's say you you met with them on 25 that Monday do you think that you'd be ready to have a conversation a few days later or would we need more time after that normally we um meet with you as a board immediately following the last interview while it's fresh on your mind you have a discussion and then you give us direction as to how you would like us to move forward uh and then and that's when you would be in cult consult with your legal counsel so that they become involved at that point in the negot negotiation portion so the week of 25 right so then we would have so I'm sorry so that's meeting with the consult consultant following the last interview that's us yeah so so that whatever day that is you do two or three interviews and then we would so would so that would have to be during a board meeting or individually I would recommend it not being during the board meeting I think I think what you're asking is like if if we're doing our interview on Monday Monday being able to finalize that and then being able to vote on it on 27 is I I think is what you're asking like will we be prepared for a vote on 27 or and then our next meeting is on the 21st of February so that's two weeks later I is that like would we be prepared to So based decis some districts have decided to do a couple in a couple of different ways normally it does take longer than just a couple of days to work through the process uh some boards have decided to call a meeting and then they come back in for that approval um with enough notification following your guidelines and by the time typically when that meeting happens how long typically after that does a person start it depends on their current status if they're under contract with the district then they would be contracted till the end of of you know whatever where whatever their end date is unless there was an agreement with their board I don't think that that's happened very often most people don't start until their contract ends correct me if I'm wrong part of what we're advertising would be a start date of when your contract that we have already agreed on is up right like that's that's the establish yeah so like all of that great I don't remember the date but yes my point is all of these things the expectation would be that that's what they are interviewing for and know ahead of time like that's the expectation okay we to go through this yeah no we don't need to kind of did we've kind of covered this slide as far as building the profile and how that works we can skip those 80 something Pages or words um if you want we can pull up an example of that 31 qualities or we can ask it to pull that up if you if you'd like to take care it literally is 31 leadership traits that you go through and select your top 10 or we can send that to you also trust okay fair enough uh and these are just again some sample schedules this is typically how we would schedule out those stakeholder meetings working with the district and if whether that's over one two or three days and you again we'll work through on scheduling those so um I think you've see we you know we believe firmly in your obviously it's your search your involvement your stakeholders involvement we like to hear from your kids and your community um and go through as much as we can can uh to get their feedback and input I know the district will work whether whether it's a promotional video flyer we've discussed those kinds of things we would like you to take a look at the Draft application so if we can click that link and pull that up sir and so this is kind of our standard application and I know you probably don't see a lot of school applications this probably more for you know caring to review or legal to review but this is our our kind of our our typical application unless there's something that you know you see that you would prefer or like differently I mean we can you know and the reason that we don't encourage changing to this to this uh portion is this meets all state and federal guidelines where you get your information really are the things that they're going to attach their resume their letters of reference reference or recommendation their certification information that's uh they have to do letter of interest there's a lot of information that comes through in there but this is just a standard application this you're kind of checking the boxes if you will the the other information you get will really tell you who they are tell you more about them what I love about this application is that you don't make them repeat what's already in their resume and and it does help them for those that are working over Christmas or the holidays that they're not spending an hour two hours just filling out an application agree is that's frustrating go I've already filled this out in another copy paste copy paste copy paste all right thank you so a couple of questions um does anybody have any specific concerns or questions about superintendent requirements from the state uh in Arizona you don't really have a requirement except for uh clearance on your fingerprint clearance card um you don't have to have a superintendent lure you don't have to have a degree um but you can choose to say that that you have a preference as a board so when you think about that that's also one of the questions in the 31 qualities they threw it in there do you would you prefer to have someone with a a seminal degree either an ed or a PhD you can answer yes or no on that what we want to know though is what are your basic requirements for entry levels so when we're doing the screening if you don't want us to look at anyone who doesn't already have that seminal degree in their hand then those folks would be screened out if you want to put it as preferred if you want to say that you must have um 5 years of central office experience those are all things that we need you to tell us because that builds our profile when we're doing the vetting process so those are some things that you're going to want to have conversations about so that you can give us really clear Direction so that we can make sure that folks that you don't want to spend your time looking at uh because maybe they're coming directly from the classroom we do have people that apply directly from the classroom Maybe maybe you don't want to consider that and if if you don't then you need to let us know that so in addition to the 31 options there'll be an area where we can like type stuff in or well actually we're going to ask you all to discuss that and let us know you don't have to do it tonight you can you can discuss it in another way maybe through I don't know however you choose to do that um but but please let us know so that we can start creating our uh we have a screening tool and we put in your um we put in your non-negotiables and that's also going to go in with Mrs Johnson's FL profile profile so I can put together some recommendations and send it out individually and you can send it back to me how's that and then also would you is do you think that the board would be willing this is another question Mrs Johnson that you might ask them is the board willing to offer a contract to a finalist who still needs to obtain a superintendent certificate uh sometimes that's a screening issue as well I just for the Public's knowledge we're struggling on some of this because we can't speak outside because of public open meeting law so that's right thank you for working through us through that with us to to be certified to be a superintendent that's just paperwork with the state but that entails um a doctorate no Masters what yeah the answer to that is no it's you have to have gone through a program and then you have to sit for a test there's a state test and once you pass that test and you met the requirements of the program then they will offer you a superintendent certificate with that designation on it I'd love to know what those were requirements are you have to go through an approved program uh through the state level which includes an internship uh and a certain number of coursework hours and then you must sit for a very rigorous test and you must pass the test at the approved level and then you can apply to have your superintendent certificate and you will also most likely have candidates from out of state who won't hold an Arizona teaching certificate or superintendent license they may have one in Oklahoma or New Jersey and so as again as we begin to develop that profile we'll just need to know what things are preferred what things are just we can't do without that sort of thing I we would suggest keeping a lot of those things open ended for out of state candidates in particular however most superintendent certificates from other states are reciprocal and they just have to transfer to Arizona and it's approved because they in other states they require many of the same testing rigorous coursework we don't need to do that to invoices we do have that yes so the last thing we need to talk about is is salary so the last thing we need to discuss is a little bit about kind of a salary band if you will and again I know you're probably not prepared to discuss this tonight so we share some information with you um Iona doesn't have the uh a robust repository I guess of superintendent salaries across the state and so we did a little bit of a national research based on schools that are kind of banded around your size that are that are similar to you uh there is Paradise Valley is one that you know we're familiar with and so we we've got those kind of what those salary components were there you know what your previous superintendent was making you kind of know you have an idea of what your salary is going to be but that'll be another part of that profile that we'll need to start pushing out is is we'll have to determine a salary band if you will kind of a minimum maximum so one of the things that we strongly suggest is that you uh decide on a range and then it's made it's created into moved into a statement like this the base salary will be in the range of whatever you decide plus a comprehensive benefits package the final salary for the successful candidate will be negotiated and determined based upon experience qualifications and board criteria that's a very broad statement it gives you a lot of room to negotiate it doesn't tie you into a high or low salary what we're finding is when you put a it's between this range and this range when someone goes to negotiate with you they want this range and and so if you just say in the range of then they have no idea how low you're going to go or how high you might go you you have that Latitude upon your negotiation time Miss Johnson can you check um I think asba puts out the superintendent salaries across the valley I think we've recently got that um that can help give us an idea across the valley and maybe include that in the little yes note you send us I can absolutely do that with the minimum and preferred qualifications and then also the salary ranges CU I think sorry as we're trying to do that and I agree like a range is good but you need to know in your own mind what equals what because if you if you just put a range and someone's negotiating um what what equals going in the higher part of that range what equals not going in that higher so you you've got to understand what your range is and and what quantifies where you're going to go in that range and and the last thing you obviously want is to get down to the very end and the person say Oh I thought you were going to pay this and you thought you you we just want to be very clear and transparent here's the range here's why we've decided on this um and again HR knows this but that's that'll be critical for your applicants and when you finalize your flyer that salary range will actually need to be a part of that flyer uh and the sooner that you can get that inform information to Kathy um Mrs Johnson that would be helpful because as she pushes it out she'll go ahead and say it's going to be in the range of this if you if you all decide on a specific yeah and I would like to see um comparable to for instance with the auditor general the the schools that they say were comparable to based on size I would love to be able to have that comparison versus you know other states where the cost of living is totally different um and I think that the closest would be what the auditor general provides as far as comparisons and I would keep and I know HR knows this I'd keep your ban fairly tight I wouldn't do a $50,000 ban you know probably a $220,000 it's a pretty good range or decent range and that's it that's it I think we have you have everything you need you guys made a lot of thank you very much thank you any other questions okay appreciate it I look forward I look forward to working with both of you thank you and welcome to his absolutely we're excited thank you okay we're moving on to action item 7.1 I move that we ratify payroll and expense vouchers 1025 and one27 seconded questions comments [Music] concerns president Schultz um for 7.1 that's the one we're on yes um one of the expenses I uh saw in there was Pebble go um one of my concerns is the fact that uh the there's um potential access for kids to be able to access um things that are not within standards and that could be inappropriate um with with our state laws that state that we we can't have um any sexual education um there's 15- 711 that says um sex side can't be taught prior to fifth grade and then we have 15-12 that says that confirms that even after fifth grade parental consent is required but with Pebble go um there's um potential exposure for elementary students to sexual education and I don't know how the um how we handle that if there's the ability to um turn off other options that aren't assigned um I know that within the app um there's options for ebooks um and the ebooks have the kids have access to the ebooks 24/7 um and I don't know if we are able to block inappropriate content there as well um or if we do that currently I you know i' I'd like to know um but there's definitely a lot of things that can be accessed through the site um that are not within Arizona standards um there's also uh there's a healthy habits curriculum that talks about um you know how important masking and physical distancing is and um just things that some parents might not find appropriate so I'd like to know if we have the ability to block those things um and if not do you know pretty much do parents know and I my main reason for asking is to ensure that parents know that this is accessible through PebbleGo which is on all the kids I don't what grades is that for so board board member Van Hook I've asked Dr Lindsay to look into who's using this and how they're using it so I'm going to let her speak to this thank you hi there um president Schultz um board member Van Hook um this particular voucher was for one of the elementary schools to purchase as um a supplemental resource um and currently it's being used in a limited fashion for students to um use to obtain additional research um but it's teacher directed it's not students having free reign to explore um used with elementary students um for research purposes um and we've done a lot lot of training with our staff around our higgle professional practices for responsible use of instructional resources which basically is a checklist to ensure that resources that we're using are aligned to standards and have a legitimate educational purpose and that we're being responsible with how we're using our resources so um we've provided this information to our site Administration and to all of our teachers as part of our onboarding the scho school year and um we'll continue to monitor that um in addition our parents um in through newsletters um teachers are providing updates about things that the kids are going to be working on in learning and there's always an opt out opportunity if somebody's not comfortable with something right so do we currently have the ability or do we already block some of this content that's not within standards even if even if the teachers aren't assigning it my concern is kids can still go dig around in the app um is that ability blocked my understanding um board member Ben Hook is that the teachers control the license it's not an individual student account so the teachers are pushing out resources for the kids to um you know if they're studying you know something on land form or this particular um school they're using it for first graders and they're looking at you know various videos and articles that take content and are explaining it to them in an age appropriate way okay so the children don't have the option to dig around in the app to find something even though I CU I watched the video on on capstone's website and they specifically state that their um their ebooks are open 247 to any student that has the app and my understanding is that the way that we're using it is that it's teacher facilitated and teacher directed so students aren't just exploring on the PebbleGo app they're assigned various um content to obtain you know information from either an article or a video okay all right um and and just so parents do know uh they do this is just another thing that parents have the option to opt out and an alternative assignment can be given to that student if they choose to opt out of this application yes okay thank you um the other one is uh learning a toz Raz plus um if under their website um learning a to you know hyen z.com um they talk about um under the um their website under what we do section it talks about social emotion learning inclusivity and critical uh race theory in the classroom um it says promoting seal inclusivity um right there at the top um and so again um is I'm not sure how this application is used um so I'd love it if you can provide that of course um president Schultz member ban hook um with this particular voucher it's for one of our elementary schools that receives Federal funding and we provide intervention services for struggling readers and this resource is used um for their online decodables um to support with reading instruction and is there any way that um through that instruction that they could be potentially um taught something that's not within standards again I would uh refer back to our professional um responsibility agreement that we have with our teachers where they're vetting the resources that they're using to be assured that it's age appropriate aligned to standards and it's meeting the needs of the students aligned to like for this purpose it's for supporting reading instruction specifically you know early literacy skills with decoding and things like that and that's how this resource um is being used with this particular voucher okay so there's no again opportunity excuse me I have a right to ask questions don't be rude to me please thank you I appreciate it um so even with the um even though the teacher doesn't assign it there's still no opportunity for the child to dig through the website to find anything and there's a way that the teacher can monitor what the child's doing on that iPad yes okay thank you unbelievable all in favor I I any opposed wasn't done sorry I do have another um item that was on there um go guardian and I understand that that item um was Auto renewed this year um but it won't be utilized in um this from my understanding this is what was used to monitor what kids do on their iPads I believe it was used with Higley Virtual Academy that's some point last year that's what we were told but then we were told they didn't mean for it to Auto renew and it did so then we got credit for it and we pulled the credit card statement and the credits there but it showed up on the voucher initially so and is this is because that's going away is there something else that's replacing it I don't believe it was needed this year um based on the technology we have so okay um the last one is the Kaplan um disciplin Deca and I understand that this is a social emotional assessment um but is this just for I AP and 504 students or is this for all students sorry wrong button president Schultz member Van Hook this um is used actually in our preschools so in Arizona we have Early Childhood learning standards that include social emotional development it's part of ad's you know standards for early childhood and so with this particular this is an assessment um my understanding is that parents are um given the opportunity to um complete the assessment for their child based on what they're seeing with their children's social emotional development and then the teacher also takes um completes the assessment after they've had an opportunity to get to know the students and from there um the assessment combines both the parents um feedback and the teachers feedback to come up with strategies to help support the develop so social emotional development of the student and is there any time where um the teacher assesses the students without the parent knowing no the the parents are notified about the assessment at the beginning of the school year and parents have the opportunity to complete the assessment and and if they do not wish to complete the assessment then then they don't need to do that um my understanding from um our directors Miss Gleason and Miss Utley that parents are are really like this assessment because it helps bridge the gap between home and school because this is the kids's first opportunity to be in a learning environment and it's a partnership as we know and that helps to determine what the needs of the kids are um but if again if a parent did not want their student to be assessed in that way they would have the opportunity to opt out of that as well okay and then how is this different than mtss what from the preschool perspective we don't start the mtss process right away I mean it's a lot of that is you know just the development of the child from an early learning standpoint and this assessment's only used in preschool so mtss really starts um our process for identifying if there's gaps from an academic perspective or a behavioral standpoint really starts an elementary um would you like to add anything to that sh okay and then is is there like a specific requirement for the teacher um or not requirement but like certification or any type of training that the teacher has to have to make such assessments um well this U president sh's member Ben hook um this particular assessments aligned to our strategies within conscious discipline which is what the preschool uses to support the social um emotional development and all of the teachers are trained on that and we also do um parent sessions here at the district I'm I'm sure you've seen that you know we promote that I think we have another one coming up for parents to come and they learn strategies to help support their kids at home and so it it's all aligned within the conscious discipline got it thank you so much for no all in favor I I opposed the only reason why I'm are you would vote no is because of um the pebble go I I really don't like what the the application is about but that's that's the only reason but so no I'm no motion carries 4 to one moving on to 7.2 approval of overnight and outer I move that we approve overnight and outof state staff travel seconded questions comments um yes so both uh we had a convers I had a conversation with um sorry uh superintendent Sherry um and part of it was the the fact that um there's a state law that says um um any type of race training uh any training based on race um is against the the law in state of Arizona um and these two um travel also have um Dei within the training so um and I there was an agreement created that the teachers would have to sign um saying you know that they won't attend these trainings um but I'm curious to know legally um under that law are we are we still allowed to use taxpayer money to go to such training even if they sign um saying they won't attend that specific session so board member Van Hook I um this agreement was created in conjunction with legal because we want to make sure that our teachers and directors and everybody are aware of Arizona revised Statute 94 so um in terms of the agreement it's just so that our teachers are informed we trust them explicitly to attend the right sessions but like with this National math conference there's 638 sessions and so there are plenty of sessions for them to select from that will improve their instructional practice and support our kids and there's a clause on this and this is getting shared in status um with everybody this week but if let's say they accidentally sit in a session that wasn't described exactly the right way they're they'll just walk out okay because none of our teachers want to violate Arizona law and so I uh I believe the same is true with every conference and we're very fortunate that our teachers and our directors are given the opportunity to grow grow and learn and come back and Implement what they've learned but I believe that because we consulted with legal I'm 100% confident Mrs Richards where did this agreement come from we developed it in conjunction with Leal no I I I understand that but why did we um because there was a concern brought forward that because there were sessions potentially available um based on the math conference maybe the Ceramics conference that we could be in violation of the law so I reached out to legal and said help me navigate this uh and we work together to come up with the plan so it's just an information sheet with the statute on it like hey be aware and then it actually works out good because man if I get to a conference and I have 638 things to pick from I'm going to be happy that I looked ahead of time and in reality um our our teachers that are going to the math conference are co-teachers so we've got like a resource teacher with a gened teacher they're super excited they were really receptive to this and just fabulous about looking for things that support C- teing plus improve their instruction for those high school kids so it came because I received a question from a board member so yeah and and um the the statute um states that um at I think December 1st a a report has to be submitted to um the uh Governor to the president of Senate um and several others correct yeah and auditor general but that we we were in compliance for the year so that's all president president Schultz um I think it it Bears expressing just because there's a lot of information that's not necessarily accurate um with respect to Dei in education um I mean those of you who are still in it I mean I I got my master's degree in second darad in 2011 so it's been quite some time since I've had to take these courses but with respect to education diversity equity and inclusion is a a vital part of Education because we have varying Learners we have varying needs and varying requirements and so for teachers in order to be able to serve their Community their specific classroom they need to be aware of the fact that they have to differentiate instruction that they have students who are dealing with different things at different times um we talk about inclusivity we have resource uh classes but not all of our IEP kids get to be in resource classes or have that extra stuff some of my IEP kids change their IP and that I have to make sure that I am capable of updating these things um we have received several emails that talk about Equity as if it is equality these are literally two different things equality States everybody has the right to an education we have that it's called public Ed should you choose to do it it is here it is available for you we legally have to provide it Equity is different Equity is ensuring that individuals come to the table with the same capabilities with the same Tools in order to achieve and shine Equity does not mean equality of outcome literally you can go and look at our grades in the diversity within scores and within grades and teachers keep data on it because we have to at the end of a test if I look at these scores and I see some kids did well and some kids didn't I have to look at why is that was there an error in my teaching this is literally part of our practice so I understand that there is a large narrative that talks about Dei as if it is some great big monster that is designed to create honestly I'm not even certain what your concern is with words like diversity equity and inclusion but what I can tell you with respect to education and what it is for and I understand that again there are videos that suggest and express and say otherwise as an individual whose literal degree educational experience is in teaching and in education diversity equity and inclusion is what makes sure that teachers are serving the needs of their each individual students it makes sure that teachers are being accountable and held responsible to the individual needs of their students because at the end of the day if we do not do that children get left behind we know this for fact we have done everything we could over the last several decades to put and compile data to show the importance of making sure that we do this because again not every student comes to the table with the same toolbox it is not trying to promote CRT it is not trying to create some massive divisive demon it is literally designed to ensure that we are giving every single student the opportunity to shine in Equitable practices equality is not the same thing and for for those who are believing the idea or the concept that Equity means equality of outcome I have years of grades to show you that I did not have equality of outcome regardless of circumstance because that's not how this works and I I think it's important as we progress and we continue to move on with these things and have repetitive conversations there is a narrative that exists that is not in practice and just because it sounds scary and just because it feels aggravating doesn't make it certain and I I I struggle when we have to sit here and we listen to teachers we had all of our teacher of the years talk about the importance and what makes teachers great and all of these other things that's Dei practices literally that's what it takes in order to be a great teacher you have to understand you have a diversity of students not necessarily color creed religion even though that is literally fact in learning capabilities and because that's all us teachers are after is how do I get you from point A to point B and what do I need to help you get there that's equity and we're able to te have have our Educators teach children just like we discussed at the last board meeting equally and equitably but what is being pushed within the education system and not just the education system this is taking over so many aspects the military I mean there as as somebody who was in the military I mean talk talk about diverse I mean so the fact that as a speaker that spoke tonight the things that are being pushed into the education system under the guise of Dei isn't what you're explaining I would I would expect our teachers to be uh you know equally and equitably being able to attend you know attend to each student's needs and and they're doing that right I get it not everybody not every student's going to understand the same thing equally so and then there's kids with IEPs that the whole purpose of an individualized education program so that their needs are met based on their accommodations I get that but what is being pushed under the guise of Dei to be you know to provide equity and you know be Equitable and equal to children so that they're learning equally isn't what you're explaining so it's not just me making this up and this boogie word I'm aware of what is happening and these are the type of practices that are impacting the education every aspect the military all these employment it makes certain you know all these people okay let's treat them equally but then it also pushes a whole another group of people out that's what I'm trying to say and there is a state law that says we can't be you know doing things that are judging people based on their race or their sex and all the protected class so um the law has to be followed with all due respect M president I'm I'm a bit concerned that you all are a little bit off topic for what the agenda item says because it talks about the approval of overnight and outof State field trips and we've kind of drifted into a discussion about the diversity equity and inclusion concerns and I'm a little concerned about that so I I thank you all those in favor I I all those opposed oh nay I motion carries 4 to one moving on to 7.3 approval of annual financial report I move that we approve the annual financial report second all those in favor I I motion carries 5 to zero I move that we approve the Ray and Associates timeline as discussed for the superintendent search seconded all those in favor I I I I motion carries 5 to zero moving on to 7.5 I move that we approve Beed oh no no no what am I doing I move that we approve I know bdg School attorney second read second president Schultz wait this is can I yeah can I jump in um so we have a board member that um has proposed language here right so we're not approving the new one we're approving if we're going to continue talking about this is that right yes enough we have Jenifer here to help assist with this discuss I knew I was saying it wrong and I didn't want to get the wrong vote for it so I'm sorry about that but it's 9 o' it is it is late uh Madame President members of the governing board um and cabinet um a board member has proposed alternative language to your existing governing board policy bdg you have both your existing policy in it and proposed alternative language um and so that's available for you to approve this evening you may also given the length of the hour and and uh if you want you can table this item and move forward at a later date so whatever you desire but the purpose of tonight's agenda item is to discuss and potentially approve changes to the governing Port policy regarding the hiring of a school attorney so we're going we're voting on what if we want to approve these changes just to correct you're discussing and voting on whether you want to make changes to the policy and uh board member Van Hook has proposed an alternative policy okay questions comments concerns I'd like to make a motion to table this for to discuss next time since it is so late all those in favor I I I president Schultz can I ask a question then since the next meeting is November 1st the quote um board retreat ret and I don't know what Miss mullen's availability is and then the next one we just kind of minimize so we can you guys can work on Ray Ray and Associates and course guide so it may push it till that's fine it doesn't have to be the next one okay just want to make December would be fine thank you future agenda items anything anyone I move that we adjourn the meeting seconded all those in favor I motion carries 5 to zero thank you good night

everyone is uh welcome to to attend uh so there's that uh since our last meeting I had two curricular open houses both one at the middle school and one at the high school uh did that there's something else I wanted to do before I gave the update but I'll just probably give the update first here hold on let's see share this so today was uh kind of a big day uh at M is so uh I'll this is a a broader photo but I'll I'll show you what what's happened today this is the uh the binder coat for our bus drop off Loop went in today so that uh starts the process then we can put the curbs in uh do start doing the sidewalks uh in preparation for uh finish Paving in a few weeks so that's from that perspective this is the uh the rubber surface started going down today on our playground which is uh something the kids have been excitedly uh you worried about getting this in with the weather getting C right so they just started today the if you look at the forecast for the next week or two it looks like we're we're good as far as temperatures overnight temperatures so they are scheduled to take about four or five days to to uh to get this down and um and then to go back to the broader broader one so this is from the roof uh you'll see that all the the uh the other area this is all Crush Stone so all prepped for it and this is where the um where that is where is my controls here hold on get rid of this so I can actually get to the top here so if I come in you know this is they're laying that down but also that was paved is this is the basketball court over here on the side so so just to give you an idea of what this looks like from from an overall site uh this is the bus bus Loop the Bus Loop over there and then this will be the ways uh that you'll you'll get to there so there'll be sidewalks along there ballards and uh and and and those things when when do they anticipate being able to use the Bus Loop so I believe uh this whole area we're looking to have kids on the playground I assume the the Bus Loop around the same time by Thanksgiving uh so that this is this is the most impactful thing right now uh is the playground because right now the kids are having the recess uh in the Outdoor Classroom area to uh to the east uh kind of over where U the tree is and the Ken tree is and everything so which also meant we couldn't recede uh over there so it's now it's it's it's going to be need to be receded in the in the spring um so and I believe I'm forgetting uh something else I was going to say we can come back to you if it pops into your head before the meeting's open oh uh no I I remember now so yesterday I met with Joel ibight and and Tony Lewis uh we walked the uh this is relative to the trails your new job on that commun thank you very much uh so I I walked over over as both Lori and I live behind the high school so I walked over met with them and kind of just walked where they were trying to get to so their their current route kind of comes up uh from behind where they're looking to see how they can come up there talking about it either along the edge of the cemetery or through the woods or trying to come up somewhere there uh I showed them a an exist pre-exist existing trail that is uh above the fields kind of in the middle of the woods there that's that's pre-existing they didn't know about uh that that's back there so I kind of you know try to steer them that direction because I think that's better than trying to hug and because there's a lot of challenges to hug closer to the the fields it's an existing Trail uh things like that uh and then walked all the way down towards uh uh Cedar where they the the paths so there's a in our in our uh neighborhood there's a easement where the power lines cut through across Cedar uh and come up across Grover and then over to East Union and so that's one of the routes that um the trail is supposed to take I also talked to them about a Spur to give access to our neighborhood that would come up on catar because that is currently where the kids in our neighborhood they do walk to school and they go uh through through the woods uh at cerat so to do that talk with them about the paths there's a if you've been back there the biggest challenge to their path is there is a large uh Rock uh you know domed rock feature that that that kind of goes basically from catar to the fields and so it's really not uh so the only way to do that is to kind of cut uh closer to the property the properties on catat so there's two two houses uh on catat there so talk to them about and they're very uh eager to talk to those those neighbors and see what can you know their concerns would be and how to mitigate that whether it's a stockade privacy fence or what whatever those things are so just beginning conversations around that um is there space to put the trail before you get on the private property and just how close does it get or yeah yeah yeah so so I I I first F and the first thing you need to do is get everything surveyed and staked so we know what we're talking about um we know who owns what and and and and and those things but uh we just kind of it's really really preliminary to walk it to they're looking to for us to be able to understand and and say hey what this looks like is is is is okay with us uh I I I told them I obviously can't speak for the group as a whole but from what you know what we talked about I'm assuming the group group would be supportive of you know very clear we're not I don't want them bisecting the property where there's um so if you talk down by the the baseball field if you if you were able to come down there there's the uh currently asphalt sidewalk if you will that goes along there and I talked to them about we would need that to be segregated so even if it's right next to that some kind of fencing to say hey this is the bike path this is it so we're not mixing there's not a lot of space there before you go down into the ditch I think well and and even if it's there's a there's a little Hill there so even if you cut into the hill a little bit to make the that that there's that we we aren't mixing those traffics right because we don't want somebody to so and they're all amenable to to all those things so uh they talked about hey putting something on paper and wanting us to say hey this looks good so they can start to do those things uh I said let's let's look at more holistically because as you there there was some concerns brought up by people about uh going on or right next to the cemetery as well uh I I I kind of encourage them to have dialogues and I can help have have conversation just because somebody raised a concern it shouldn't be a a blocker necessarily what are the concerns are there ways to mitigate it and how many other things have you looked at so you can say hey here's the value proposition um and if it's I know there's been concerns around when people have gone through and used the cemetery for whatever that there's been damage or things that have been so how can you mitigate that is it is it fenced the whole way you know so U trying to encourage them if that's the best route let's articulate that let's have the conversations with with whoever needs to have those conversations because just because somebody raised a concern um you should conflate that to mean that the town as a whole or a large group has concern but also address those so uh very informal but good meeting with with uh with them I also talked to them about really if they can start to take little sections and then as they get funding complete little sections because that's going to give them more credibility and talking to uh groups whether it be in town or other towns to say hey we are doing these things things and and so even that's if that's the sections that link up cerit and along the the easement there that provide access both for our neighborhood both and then for um Captain Ames and and all those other places I think those are valuable little sections of their trail that doesn't need to connect other things but it's connecting the high school to um to the community so uh so so had that meeting with them yesterday and I I can't think there's there's a few other things I was going to I can't I can't remember them thank you right um yeah so I went to the uh curriculum night I guess at the high school which you first time having a freshman and um it was really wonderful to meet all the teachers you know you You' been just hearing about them for a month but not really putting a name with a face or um understanding their style um and so that it was really informative and also being able to walk the building in a way like Tina that I haven't walk the building like that either um so that was really good and I've also been attending um some sporting events related to the middle school and high school that um my kids are not a part of and so just getting to see um so yesterday I was at the middle school field hockey game um and then learning that now our town finally has a youth field hockey program that we've never had before and so a kada eight program essentially mimicking like ashleen Youth Soccer Ashley Youth Lacrosse so we will have you know a stronger Middle School uh field hockey team in the future um and then the only other thing was Mike do we have um for Safety Committee do we have a date for not not yet okay thank you yep I don't have anything um other than just to say that the first first um High School site council meeting has been set for the 25th of October um I just emailed to Kelly about that over the weekend and so we'll start having those those updates um I forget exactly how that falls on the calendar but either our next meeting is one after that excellent I did not go to curriculum night I know we were had meeting my wife was there I was just going to say I saw your wife though yeah I'll be doing Warren U School site counsil I connected with Pete so I think the first meeting will be early next month um so I haven't attended anything there yet um I did want to um shout out um coach McKay and the members of the football team that helped with the pumpkins at the Federated church I think we all got that email we got a nice email um from Mike Connor saying um there was a call out for help and the boys showed up um with their coach and it was very much appreciated and everybody was very helpful and respectful and um the email specifically stated you know even in light of the no longer requirement of for community service that these requests are still being honored and that the kids are showing up very happily and um everybody's happy so shout out thank you football kids and their coach we appreciate uh your service to our community anybody else same same same so that's it oh Mark I'm I'm gonna action items on there I don't know if there there's we ask we do have action items and this is just an opportunity for any of you to let us know if there's something that you want to have on a future agenda as a list of I mean we do have our calendar of things that eventually we're going to have the um School Improvement plans coming forward uh we're going to finish up these goal discussions we're going to finish up uh anything that's left to do with the Strategic plan so we have a calendar of things as that we will address but if there's something that you want to add or that you think that we're missing um you can either let us know at these meetings so we can add them to action items or you can send me an email and I'm going to recuse myself for the next part um Mark's going to be moving the committee into executive session um I won't be participating I do have family members on the bargaining couple of the bargaining units so I've got to recuse myself from any discussions this year on that and turn over um my job on the negotiating team to Tina and Mark so thank you guys you can make your motion and I'm going to say good night to everybody good night thanks laor so I will move to enter executive session under General Law chapter 3A section 2183 to conduct strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the bo of the public body and the chair so declares and we will be U this motion would relate to the Ashen Educators Association teachers contract the Ashen nurses contract Unit B which is educational support Personnel um Ashen secretary's contract and the Ashen custodians and maintenance contract not to return to open session is there a second than second okay roll roll call vote for executive session Tina hi Paul hi Ain I and I for me we are uh going into executive session yeah 8:09 start time start what was

uh trusty sh Boston can you lead us in the flag salute yes sir thank you and uh trustee uh bo can you lead us in the district mission statement yes thank you baresa Union School District provides all students the skills to become lifelong Learners and successful 21st century Global Citizens thank thank you for that uh trustee humz can you lead us in the Norms of the Board of Trustees barasa Union School District Board of Trustees agreed to focus on the best interest of students at all times be respectful listen openly address problems and process not persons keep each other informed maintain confidentiality work toward the future learn from the past equal participation from all members and stay on task thank you for that um and there are no actions taken during Clos session now is there a motion to adopt the agenda I move to adopt the agenda second okay it's been moved in second and all in favor say I I I okay agenda has been adopted 5 is zero um there are no recommendation or ceremonial items so we'll move on to public comments on consent agenda items if there are none we'll move on to the consent calendar is there a motion on this item I move to adopt the consent calendar second it's been moved in second in all in favor say I I I I consent coun has been adopted 5 to zero we will now move on to comments from the public on non-agenda items if there are none we'll go ahead and move on to the reports and presentation Dr Frances can you introduce the first item thank you the first item regard is in regards to the quarterly report on Williams uniform complaints for the period of July 1st 2023 through September 30th 2023 as required by Ed code 351 86 Dr mccre if you could please provide our update so no complaints were filed with any school in the district during uh the time frame July 1st through September 30th uh 2023 thank you okay thank you for that and we'll move on to our bond update uh Dr fentis would you like to introduce this thank you at this time I'd like to invite Mr Tony kisto our director of bond facilities and modernization for his monthly update regarding measure L and measure year Bond programs hello everyone so tonight we'll go through again the bond measure again this is a picture of the pedmont JY on the cover we'll go through measure L give an update of what projects we have schedule and then again measure U again with measure L we've actually completed the mor the mares at Morel and sierant over break so those are working and we finished the addition lights at the Toyon Library so right now we're pretty much done with all the projects with measure L and we have about $147,000 left to spend so we'll bring that to the board with the recommendations on which projects to go forward with for your approval and again here's a picture of both Morel and on sign and then moving on to measure U exhaust fan projects phase one which were all the exterior ones we had about 40 fans left to finish we've done about 35 of them and the remaining five will be done on Thursdays and basically we're just waiting to get the fans in from the manufacturers and then we'll install them um the new gym at pedmont they've been working on the roof um they've put in most of the sports equipment the bleachers are in it's going along we don't have any updates Further Along on when the mechanical unit's going to be here so we're still hoping for the middle of November to be finished um exterior door project at Morel they've been U working on punch list they did a lot of that over the um October break so we're almost done with that one we still have some things to do with the door thresholds but we're working with that with them on the the contractor to get those done soorry excuse me and then the morel exterior Gates we actually had those replaced those are the three main gates on the front we replaced the double red doors with one single ornamental gate and it actually looks great um next page is the door numbers at the schools Nobles complete they're starting to work on pedmont and then we'll move once we get pedmont done we'll get the rest of them done playground at Ruskin they actually arated and receed and now it's pretty much sitting and waiting until sometime in November to use again the fields blocked off we're going to water it and we're going to hope to see it grow um projects out the bid are the old district office we're bidding the roofing and the HVAC that's due thinking about a week and a half so we'll find out where those bids are um so hopefully at the November board meeting we'll recommendation we'll make a recommendation for a ward um and then things we're working on is Toyon fire alarm projects Vincy Park Northwood um also the new Warehouse um the exterior do exterior building signs were're working on PA and security for all the projects that are listed and we started working on the exterior window replacement project at Pont again here's the gym this is the interior you can see they have some of the the scoreboards up they started putting the wall padding on here you can see the bleachers are in some of the floors is actually under where the bleachers are again the other side they have some of the basketball hoops in this is where the fire roads going to go to the existing playground from the gym again this is Northwood where we replace one of the light polls that was damaged during the summer by one of the contractors and then schedule on things to complete and again this is just another view of aedm Jim do we have any questions thank you for the presentation sure thing great um all right at this time uh we'll move on to uh your report Dr FES I just have one item I just want to share with the board that we did meet our deadline with Santa clir County Office of Ed we had a requirement of submitting to them uh our um un audited actuals as well as any potential reductions or um revenue streams that are budget stabilization committee has come together to propose uh that deadline was October 9th we submitted that information to the County Office of Ed and so it's currently under review and I'll provide you an update uh once we hear from them in terms of approval for next steps thank you uh so at this time I'll open up to the board for any comments and announcements I have a brief announcement so um ass Lee hosted a Latino Heritage Month event this past uh a couple weeks ago but then um one of our baresa teachers um this is Laticia Garcia nominated by Joy Casanova and miss Mr Herman uh received an award this past Monday for her work as a kindergarten teacher at brooktree elementary school so I just want to congratulate her for her hard work and just recognize um that she's been working at the district for a really long time and she was really happy to receive the award I unfortunately couldn't be there they told me last minute and I was like what what's going on but I just wanted to let everybody know that she was uh nominated she received the award and um just a congratulations uh I just want to remind everyone that this month also is the Filipino History Month um this was recognized in Congress in 1989 so thank you okay uh we'll move on to uh review and action now um Dr fenes would you like to introduce the first item A1 it is recommended the board adopt resolution 2303 conflict of interest code Amendment this is um a resolution that we do each year in terms of any potential conflict of interest from our elected officials all right any uh discussion or motion on this item move to adopt resolution 2303 second okay it's been moved in second this will be a roll call vote doc or um Miss Gomez can you do the roll call I I Okay resolution passes 5 to zero we'll now move on to A2 Dr FES can you introduce this it is recommended the Board review and approve board policy 1160 political processes for a first reading this um update is in relation to a new law AB 1416 that uh when we have a ballot um that's put out to our community uh so for example a parcel tax a bond ballot um I believe this also uh is reflective in um election cycles for trustees we must list on that ballot for the community supporters and opponents of the um existing measure so that is a reflective of ab1 1416 all right any discussion or motion on this item from board members I move to adopt the board policy second all right it's been moved in seconded all in favor of this motion say I I I okay motion passes five to zero uh let's move on to A3 Dr FES can you introduce this it is recommended the Board review and approve board bylaw 9124 attorney for first reading uh this is recommended language from the California school boards Association there are three items in relation to Legal Services that districts obtained the first one is new language that talks about the importance of school districts to have legal representation the second item in here talks about um that when it comes to Legal Services uh School boards do not need to conduct an RFP process for uh their legal service retention and then finally any firms that a school district uh utilizes for legal council must be admitted to practice law in California all right thank you for that is there any discussions or motions from board members on this item is this uh consistent um across all School dist is the what what's this is from the California school boards Association it's reiteration it's re um clarification of existing language for this policy and remember that this is just first reading so yeah this is only first reading so if the board has any additional adjustments that you want to recommend this is your opportunity um to do so in that case I'll move to approve second been moved in seconded all in favor of this motion say I I I okay that's 5 to zero motion carries uh move on to B1 Dr frontes can you introduce this it is recommended the board adopt resolution 2304 declaring February 20th 2025 as Abraham Lincoln's holiday observance this is uh to go into alignment with our approved um student calendar for that year all right any discussion or motion on this item move to adopt resolution 2304 I second okay it's been moved in second and this is our resolution so there will be a roll call vote Miss Gomez I I I I Okay resolution passes 5 to zero uh we'll move on to C1 now Dr frontis can you introduce this it is recommended the board approve the commercial plumbing and building ink change order number one for the fire alarm replacement project at pedmont Middle School uh Tony I'm sorry I don't have my notes here if you could please um share the the change order rationale turn that on you might be able to hear me it was a credit a credit all right any motion or discussion from the board move to approve we'll take the credit second Mo it's been moved in second all in favor of this say I I I okay motion passes 5 to zero we'll move on to C2 now Dr fenes it is recommended the board approve the commercial plumbing and building ink change order number one for the fire alarm replacement project at maril Middle School Tony and again we have a credit here of a little over $199,000 which will go back to the pond and again it was used for mostly underground utilities and things like that that we had ran into when we were digging between buildings all right anything from the board I move to approve I second it's been moved in second and all in favor say I I I okay motion passes 5 to zero now is there any requests for staff followup or items for future agendas from board members all right if there is none is there a motion for adjournment move to adjourn been second all in favor adjournment say I I I okay meeting is adjourned at 8:20 pm thank you have a good evening everyone

thanks for asking I got question good evening I'd like to call this meeting to order Mrs Richards roll call please president Schulz like the record show that all five board members are present thank you if you now join me in a moment of silence and Pledge of Allegiance I'd like to make a motion that we approve the agenda second all those in favor I motion carries 5 Z is Richard superintendent report yes welcome to another exciting EP episode of Higley adventures all right this evening we want to introduce you to mitsu Navaro mitsu attends Higley High School he is a senior this year and he's he was selected is one of three students in the United States to travel to China this month to compete with other foreign students on the Mastery of the Chinese language this is a huge accomplishment on a side note last year he also earned the Seal of B literacy in Mandarin and Spanish and I just learned he also speaks Japanese knees so we would like to wish him the best of luck and now I'd like to invite him up to say a few [Applause] words all thank you for having me here so like they said my name is Miss novaro uh first I'll just say a couple words in Chinese and then I'll translate for you guys so so I said hi my name is misso I'm currently a senior in high school like he said at Higley High School um I will be I'll be representing the United States and I'm very honored um to be competing for the Chinese Bridge Chinese proficiency World competition I will be competing against 110 different contestants from around a 100 different countries around the world and I would also like to take this take this time to thank the school district for being one of the one of the only districts in this area to have a mandarin program I think this program has really helped me a lot and has provided me countless opportunities like this one and I'm just very thankful for it so thank [Music] you he's already promised to send pictures and videos so that we can share in this experience so I know Miss pan Ley is very proud of him she's been bragging and I pulled him out of class today and I said hey say something to me couldn't understand any of it but he's here to help us out next we want to introduce Miss Mr [Applause] Fox good evening president Schultz members of the board cabinet uh my name is Mr Fox I'm the principal at williamsfield high school and I want to thank you in for inviting the williamsfield high school yearbook staff to speak briefly this evening uh Mr Adams sends his regrets for being unable to attend this evening as he is currently attending a professional development conference tonight we celebrate the williamsfield aerial yearbook in the awards the staff has earned our yearbook has won several accolades over the years and we thank you for your support tonight four yearbook staff members are going to share a few of the awards the staff has recently won first up is Olivia Ernest she is the editor-in chief for the second year in a row and has been a yearbook member since seventh grade yearbook is her life and she plans to continue it as a career and in fact let's get Alissa Brian Olivia and Isaiah up here too all at the same time so they don't have to walk back and forth so let's hear it for those guys real [Applause] quick thank you for having us here each year we compete in a national competition and at the a competition at the national level as well as the state level in order to be a Awards and further the development of our yearbook program um last year our book was voted best in the state at the uh Arizona inter inter Scholastic inter Scholastic press Association um annual conference we recently won Design Awards uh four of them for our yearbook um we're going to show you them this evening this the first award we won this summer uh was the best design over our cover and our uh end sheets um the end sheet design is shown right now um and we start designing our yearbook like right as soon as the last yearbook is submitted so we've been designing this year's yearbook since March and April of last year um I would now like to introduce uh Alyssa as our sports editor good evening as Olivia said I'm the sports editor I also held this position last year and I plan on attending ASU next year for sports broadcasting and journalism thank you for supporting our program so that students like me can get a head start in our career if you look up on the board we have our cheer spread which placed his best sports spread for our Varsity Cheer coverage I'm also proud to announce that I'll be designing most of the sports Pages this year now I'm honored to announce one of our designers Isaiah hello thanks for having me here I joined yug after taking photo one ever since then I've made some awesome friends in this U organization I designed spreads take photos and interview students to get the best coverage we can this is our this is one of our academic topics that planned the best academic spread this past summer this spread is about Fitness UniFi Sports and Sports Medicine which is another one of our CTE classes next i' like to introduce Brian [Applause] thank you Isaiah members of the board thank you for celebrating our designs with us this is one of our dividers which are spreads throughout the book almost like chapter separators the yearbook is made up of strong design journalistic writing and photography I'm not only the managing editor and and am slated to be the EIC once Olivia graduates but in the program I've learned so much about photography that I've been working as a photographer as a 16-year-old the CTE programs and yearbook is partic in particular has been a really positive thing in our school and we are really proud to be here with you tonight thank you for inviting us here this [Applause] evening okay a special shout out to these leaders in our school district we're very very proud of them and we're ready for this year's first points of Pride so this evening we're going to begin with sasman middle school I need the administrators from San to run on up here you [Applause] [Music] [Applause] have the microphone R okay I definitely promise the wireless M all right Mr Bruce pots good evening president Schultz board cabinet thank you for being here those in the audience and the millions around the world watching on YouTube uh we're here this is this is always an awesome experience we we appreciate the district does this the hard part though is is picking just four we have such a fantastic school from our uh classified staff our certified staff our volunteers and our amazing students so that that's the challenge of this we only get to pick four so um our first one will just kind of go in this order so uh Miss Fiona come on up so Fiona is our one of our amazing eighth grade students uh we had a chance to get to know Fiona last year's a seventh grader uh taking on a couple different leadership roles one of the biggest being uh a part of the our portra a graduate uh project that we took on for the district and uh worked as a team with that and presented it and and made a video so it was just an awesome experience and then this year she's taken on some different roles she's a key member of our National Junior Honor Society uh she's also on my principal Leadership Council and just does amazing things you see her on campus she's always smiling you walk into a classroom she's always engaged uh she upholds our motto respect and accountability every single day with a smile on her face and a positive attitude so thank you f h for all you do hey Mr pots would you have Fiona just say who's with her tonight yes I apologize and I let me back up this was in my head when I came up but I got outside I want to introduce this is our admin team we got Mr keing our assistant princial athletic director and Mrs mola ardino student so I do apologize they are amazing team so Fiona who who do you have here this evening to support you um I have my mom my brother and my dad very nice very nice and I think they come up now for photos or forget the process here everybody at the [Music] end you sit down good up here if you up here sorry sorry sorry and great outfit choice I know you chatted about what to wear today yeah so our our second is uh our volunteer the middle school we don't have as many volunteers as maybe sometimes the elementary school has but we do have a couple different volunteers a lot of that and within ptso but uh for this particular volunteer grandma grandma Odell come on [Applause] up so I I've known Grandma Debbie Odell for quite a few years now uh she is the the mom of Miss roner one of our amazing uh science teachers and I've I I got a chance to know her when I was a teacher I'd see her here and there around campus but as I've moved into administrative position got a chance to see her a lot more and so she does so many amazing things on our campus one of the we take a lot of pride in in the appearance of our campus one of the my favorite things that she does she does amazing bulletin boards all around campus with different themes uh she was a rockar the other day we uh we did a peanut butter and jelly drive and we were taking the peanut butter and jelly out thankfully it's the peanut butter spilled but we had peanut butter all over the parking lot that that Spilled Out as we filled up the car and uh she's just always in the classroom supporting students she does a great job so gradelle thank you all for all you do oh I who who is here supporting you make my name of my husband yeah um daughter Brooke granddaughter Aubrey Mrs roner AKA Breezy Breezy um Haley Payton Kellen I can't see you all Riley and my son-in-law Dane what a great family they're the best and I did forget something as as we selected her I found this after the fact they her and her husband uh had a New Year's resolution this year to do volunteering more often so once a month they do a different place to to do some volunteering so they've done Ronald McDonald House Feed My Starving Children and lots of different things so I found that after fact didn't play into the factor but that's another amazing reason she's an amazing volunteer so thank [Applause] you next up we have OG Olga Gutierrez come on up [Applause] Olga Olga is one of our two awesome security guards and and that's kind of a loose term because of all the amazing she things she does so she's been on our campus for a couple years now in a variety of roles uh and uh she wears a lot of different hats right and so the role of a security guard is super important for the safety of our campus but uh she also is kind of plant uh plant Foreman uh not supervisor but uh support staff uh she helps with lunch crew and custodial work and uh we have it we on board a new security guard this year she's kind of helped with the training with that but she does so much right and she has so much respect for the students to much have so much respect for her uh but she she they know that she means business right and so and her kids are here and I know they can attest to that who is the scarier of the siblings here of of the of the parents here so Olo we appreciate all you do for our campus and thank you very much and then give a round of applause and then you have a she has an entire row so if you can let everyone know who's here supporting you my husband my kids all five my nephew and my nieces and sister-in-law all uh all either former Spartans are current Spartan Spartans as well so all of her kids have gone through the Higley District thank you and last but not least we have our uh certified staff member Mr Wyatt come on [Applause] up so when I think of all the stuff Mr White does I have this Christmas ornament at home that we hang up every year and it's got Santa Claus and he's got like this giant scroll and it's got like a bunch of names and presents and stuff on it so that's kind of what I think of Mr Wyatt cuz if you if you ask Mr Wyatt what he does on our campus you unravel the giant Scroll of all the things he does right not only is the amazing teacher in the classroom every single time I walk in there he's up with students doing awesome engaging activities uh he does Winter Guard he helps with technology there's not a week goes by where he's like hey don't forget about this today I think he sent one yesterday like hey don't forget to switch your uh the new uh Synergy grading over so you see all your new grades uh he does he runs up what yeah DNA he does our uh our Marquee we have a new beautiful Marquee so he does all the graphics for that and the list goes on and on and on so Mr Wyatt thank you for all you do for our campus to make a ssome and a fantastic place and who is here to support you I have my mom my dad and my wife very nice Mr specifically put red flowers out for you so thank you for all your support gohost Spartans now we got pictures yeah okay [Applause] thank you I just good job all right next we have our amazing Higley High School points of Pride and Mr Phils is already coming up here with more than he can hold so all right to get a really good bag for that that would be awesome all right good evening board and cabinet uh everybody here watching and as Bruce mentioned all those people on YouTube that's awesome um higgle High I'm the proud principal at higgle High proud to recognize some of our uh points of Pride this evening we're going to start off with our student Donovan [Applause] Adu so Donovan is a he's a perfect example of what it means to be a student athlete as a student Donovan has a weighted GPA of 4.25 is ranked in the top 10% of an outstanding senior class Donovan has taken several honors and AP classes while also serving as a senior class president and volunteering in numerous clubs and groups around campus Donovan is equally successful on the football field where he's been a three T three-year starter and an all region in All State football selection last year he was one of the key Le team leaders that helped lead the knights the state championship and is on every preseason watch list as a defensive player of the year this year Donovan has numerous college football offers at top programs around the country the school that's lucky to get him will be getting a great player and an even better young man we're very proud to have him represent higgle [Applause] High yeah yeah uh I have uh my mom over there and then my little sister [Applause] all right next up is our volunteer Mr Brandon [Applause] Haney Brandon's the kind of guy that jumps in anywhere and helps out uh at the start of the homecoming football game our team experienced a technical issue with the televisions that were on the sideline to playback film for players and coaches during the game they were brand new hadn't been set up yet Brandon was on the spot he came out of the stands he worked feverishly to troubleshoot and get the systems up and running before the end of the first quarter Brandon was the higgle High instrumental Association booster president for two years part of which was during coid during that time he worked to increase the band's program presence online and on social media he was great at taking pictures and videos of the group and then editing them into hype videos that he would share with the membership Brandon continues to produce higgle hype videos that are posted on social media these videos are shared and sh shed Again by students and draw accolades from those who see them this practice has led to one of the coolest nicknames around Brandon is known as the hype Guy gigley high school is is grateful that Brandon is our hype guy thank you mister thank you so much and then Mr Haney who who did you bring with you this evening yeah I have my oldest son Ethan who works at the high school as a parah I have my daughter Ava she'll be coming to Higley next year and my wife Angie awesome all right you wait piure all right next our classified staff Miss Kimberly [Applause] bracket Kimberly bracket is the office manager at Higley High School Kim has consistently gone above and beyond in her service to our school students and staff she's willing to step forward and assist in any capacity wherever there is a need Kim's always there to answer any question from a student staff parents or even administrators Kim will tell you it's her job to make others look good Kim's a lifesaver day in and day out and she makes all of us look good Higley High School is beyond thankful to have her as part of our family and Kim who did you bring with you my husband Allan so Kim's husband's name is Allan and her boss's name is Allan so she lets both of us pretend like we're in charge thank you thank you all right and then our uh certified staff member Miss Cody [Applause] Vance Cody has time and time again shown that she is one of the ultimate team players on the Higley High School team Cody has served as the lead writer for our school's successful A+ School of exellence application last year this fall she served as a volunteer trainer for our staff for the newly adopted assessment tool offering office hours after school to assist staff in addition to serving as the English language arts department chair she's taken over the elll program on short notice due to a need on our campus taking the total number of classes she's teaching on campus to seven Higley High School is proud to recognize Cody Vance as our certified staff point of Pride job and then did you bring anybody with you I've just got online viewers Tonight YouTube world yeah excellent all [Applause] right all right if you guys want to join us for a photo you guys screwed in well done that's impressive all right next we have upcoming events we will have a school visit to Santan Elementary on October 20th I know that Mr marado and his team are ready to brag so I hope you all can make it our next board meeting will be 5:00 p.m.

11th 2023 um this is our school committee meeting and we start each meeting by reading our vision statement the as Public Schools is a forward-thinking district that cultivates the academic and social emotional growth of each student through a supportive collaborative Innovative and challenging environment students will develop into self-motivated resilient lifelong Learners who Embrace their role as responsible contributors to a global Community this meeting is being recorded by waca cable TV our order of business this evening is our call to order opening procedures agenda review and adoption public public comment items of interest to the public student advisory Council Presentation logo followup strategic plan and superintendent goals review resolutions from masc elect delegate boys basketball overnight trip approval approval of minutes from September 3rd 2023 warrant approvals gift and donation approvals assistant superintendent update superintendent update member update action item and then Mr Terry will be moving to into executive session to enter into executive session under GLC 30A section 21 A3 to conduct strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and chair the chair so declares or the vice chair so declares ashin Educators Association teacher contract ashin nurses contract Ashlin Unit B education support Personnel contract Ashlin secretary's contract and Ashlin custodians and maintenance and not to return to open session and then they will adjourn does everybody agree with this order of business and then I will take attendance just make sure everybody's here even though I see you all for the record Tina fan here Paul Kendall Aron Williams and I'm not visit Mark Terry okay we're all here and we're all good with the order of agenda um first I will ask if there are any members of the public this evening that would like to offer public comment I know some people are signed on to zoom do you guys see anybody who might want to share just us on just us on Zoom all right in the room here we are um we have our student advisory Council presentation welcome everybody um and we're looking forward to hearing from you if you can come up to the podium and introduce yourselves to us and we will introduce ourselves to you cuz I'm not sure if you know all of us so I will start my name is lorri tosy I'm the chair and I look forward to every time you guys come and fill us in on what's going on at school and I'm Mark Terry the vice chair I'm eron Williams the secretary PA but also chair I'm nice to see all of you again you as well so I'm rugid R uh I'm a senior at ashin High School uh um oh so the first thing I'd like to discuss is spirit week so we're in the middle of spirit week right now and on Saturday would be Homecoming in which the uh tickets can be bought online um and then college applications for seniors so it's an important time for us right now um many kids are applying early action so the deadlines for those are generally November 1st or 15th for most colleges so seniors are getting their Council recommendations teacher recommendations Navan accounts and com app accounts all wrapped up and stuff and yeah that was all excellent thank you hi my name is Norah quit um I'm a senior at ashin High School this year and I am the representative of the student advisory committee um some important sports updates so just recently um we are starting uh the first girls wrestling program at ashin high school right now we have a total of eight girls who have uh signed up so far um the start will be November 27th which is the start of all winter sports um uh teams and um more info will be um followed up this coming winter uh the unified basketball team had its first home game it went very well um the ashin football team is also doing very well they have a I think they have a record of uh three and two uh this weekend there will be um playing against Norwood for the homecoming game so it's very exciting and um also this fall we have the our fall play the title is of the play is called she kills monsters it'll be performing November 17th 18th and 19th and the actors and actresses are working very hard to put on a very good show so we are very excited thank you nor all right can I just ask you quickly how many other schools have um girls wrestling teams um I don't have the exact number but there are quite a few um not so much in Massachusetts but definitely in New Hampshire I know drit has a team um Quin also has a team so it's coming along it's still very uh um very still very small locally but um we're really hoping to see it grow and we're happy that we are one of the um towns that is pushing for it and I'm I'm really excited I will be obviously I'll be a really big part of it I'm hoping to be a probably I'll probably be a manager slash coach slash you know whatever um I will be also competing on the boys team I'm captain this year so I'll be working on that too so it'll be a lot of going back and forth between the teams but I'm very excited and I'm happy to say that my sister is going to be trying it so I'm very excited for her that's awesome nor and I do want to let you know well I'm so happy that you're going to be joining us at whatever meeting you can make it to school work always comes first and if you have to scoot out we understand um sometimes we can get sort of Chatty we can be Lively and it's hard to get a word in but your opinion is always going to be welcome um we want to know um what the student point of view is and what your point of view is so I'll try to do my best best to make room for you to contribute but you don't have to wait for that if there's something that you ever want to say or share that's why you're here so please feel free to contribute anytime thank you I appreciate it welcome hello hi uh I'm Emily umholtz and I'm a senior um so this year's gone off to a really good start uh the seniors had convocation on the first week of school uh that was a lot of fun we got to do like a special senior celebration in the auditorium um and then um do a lap outside while the rest of the school year to on and the senior barbecue was a big hit um and then uh this year a big change is that the PSATs are going to be in the middle of the week uh it's actually next Wednesday the 18th instead of a weekend like it normally is um and while like some Juniors and sophomores take the exam the freshman and sophomores will be having a study day so no new material will be taught um but a chance for students to catch up on things and um uh get some work done and then seniors will have the day off they don't have to come in um but it's a good opportunity for us to work on college applications get some college tours in um and yeah excellent thank you hello hi oops I'm Vanessa Thompson I'm a junior and the first week of school went off pretty good uh we had our first year we the first time we've ever done this was an empathy day with all of the freshmen so we basically taught them like things that they should be aware of when they're speaking um certain words that they shouldn't be using and just kind of making them more aware of like other people's differences and things that go on in other people's lives that you don't necessarily know and words that could trigger them and then we also had back to school night last week where the parents came in and got to see what their kids were working on meet some of the teachers and that was really great we had a great showing for that and I'm actually speaking for Karina Brown as well she's also a junior but she's unfortunately sick so she can't make it but this first week of school we also had for the juniors and sophomores we had Chris Haron come in and he talked of his struggles with um alcohol and abuses with uh drugs so I think that was really impactful for a lot of students uh just to be able to relate to like the struggles that he had growing up and then also coming up we have our National Honor Society um induction which should be coming up and the forms are actually due uh tomorrow at 2:50 so that should be pretty exciting for anyone who gets inducted and yeah it's pretty much just wrapping up now everybody's trying to get all their signatures and stuff done excellent yeah thank you good thank you all right guys and if you don't already know this you don't have to stick around after you've shared with us until the next time Nora get has to stay sorry Nora thank you nice to see you all thank you have a great year until we see you the next time glad you're a part of this hello esmer so this is the logo followup yes thank you you should be able to just disconnect or just share permission you're raising your on Zoom so you can just share it on sh yeah I'll just move this so just share your screen on Zoom yeah okay okay got ahead of myself okay so hello um this is the followup for the logo so um just for the audience at home um we did present to the committee um earlier in the spring about the logo and where we were um and Kristen Brown from Sund marketing came with me and then um we gave a little bit of an update over the retreat in the summer with you all um but we have a more robust um update now a brand guide and just kind of a roll out plan so um just to remember where we were and what the um the goal for the committee and for the district was was to kind of bring about a logo that would be able to be um reproduced by our sports teams and by our different schools and that would look similar for everyone so as many of you know um it was very hard to track down the logo um there's only one file type so um it just wasn't great to embroider or to screen print um and it was just very difficult ult for our um anyone who wanted to kind of show School SP to do so um and we found that a because of that a lot of our community members were taking it upon themselves to create their own logos or to take logos from other organizations um to kind of find their own Common Ground so we ended up going with something similar to what we had but that was much much um easier to reproduce so this one has less colors um it's going to be able to be scaled so if you have a banner in front of a school or you have something on a building it's going to be much easier for them to do so um to work with the vendor to do that and each building is going to have their own what we call logo lockup so it'll be this logo and then the name of the building um so they don't have to type their own it'll be what we call typ set um so everything will be looking very uniformed um and so we again we worked with a like an actual marketing firm to get this done and um the good thing is that it's a parent so ties to the community and you know she was also hearing from a lot of different sectors and we took that into account when we did this um and so as you can see as I mentioned um we will have different variations in different versions so if someone wants to do like a blue tea or blue background they can have a white logo it won't look all blacked out or they won't have to like go on clip art and kind of do that on their own or whatever we had before um so it'll be transparent it'll be inverted we have a black and white version um so we just kind of are just doing different versions of the logo and then the logo lockups just to make it easier for both our staff our faculty our students and then our community members to be able to show the spirit um and then also be in line with our brand um so you can see a little bit more of the different versions and I do want to note that um at the last meeting we were um I was asked about the block a so as you can see we will have the block a for our sports teams and that will be you know um kind of like limited use Last Resort for like fundraisers or if you know it's just for cost Effectiveness if they can't get the other um this logo the white one or the one blue here with the clock um they'll have the option to do a block a for those purposes so it's still similar to what we have for the rest um but it does give them some um creativity for them to work with whatever medium they have um and we also worked on the color palette so the colors in the previous logo were very subdued they were a little bit more they weren't they weren't as you know bright um and this is also takes into account the what the vendors have so for a lot of sports teams it's like a like a royal blue um and they have like a limited color palette so this one takes that into account um and then we also will provide um the different codes for that so um people won't have to guess and they'll go to the vendor and they'll be able to give them like the right color codes for the vendor to stick within Brands um and that'll be you know digital um again for embroidery screen printing they have all those different codes and the vendor won't know what to do with it so it won't ever be um off color so um we have been working on the Brand's guide and let me see if I can do that here yes you should be able to see this um sundon um has been going above and beyond what we initially had talked about so we had initially just talked about doing this and again they did they did the logo lockups um and they even created this brand guidelines um so they will again tell um some examples Prime examples of like how to use our logo um again we don't we want people to be able to be creative but also stick within brand guidelines right and so we've seen already a lot of examples of like things that are have been happening in the past um like taking copyrighted or trademark logos um opening us you know that's a liability for us as a district um but also you know we want to be unified in who we are right we're the asan clockers um so we will let them know what is the correct use when to use the alternate a um the don'ts of the logo right um we don't want people to start creating their own or to start using red right where we blue that's what were known for um so it'll be very easy for them to go to this presentation to this slideshow and you know okay I'm thinking of doing this let me check if this is like within use right um and then of course if they have extra questions additional questions they just want guidance on a designer or anything they're welcome to contact me um but we continue to make logos and Logo lockups and add to this guide it'll be kind of like Evergreen we'll see what's happening um around the district and keep adding to it so um we also recently have been working on moving forward with our community members and then with our sports teams um about the difference between like spirit wear and then like actual uniforms right and again giving them some allowing them to have some creativity um so so we have you know usage examples and then of course like I said we want people to be able to show their the school spirit um but again use the correct logo so they there's stuff that they they can create um that will still be within brand um so um again sundon has been really great about doing that for us and just kind of adding to that and then giving us logos um as they see things popping up as we roll out um so the Brands Guide is already on the webside um it's internally on the Google drive right now um so anyone with the ashon Public Schools email can find it or can access it um and then on our website this toolbar okay there we go um we will also um provide like frequently ask questions again with the Brand's guide but frequently ask questions for people who have who don't know like okay am I allowed to do this am I allowed to do that um which which um what do the colors mean which logo am I supposed to use on the website versus you know which file Tye am I supposed to use when I'm getting something embroidered right so that'll be added to as we get more questions from our staff our students um and just like we did did last year we'll send a letter with all this information and letting them know um to moving forward this is what we'll be using right um and we'll be giving plenty of time so again with just being fiscally responsible we don't expect anyone to go and dump and trash all their old logos or their uniforms um but we do expect when they replenish or they're getting ready to order new things then they'll start using the logo right um we as you may have seen on our newsletters um and some other digital assets we're already starting to implement the new logo um and that's the easiest way that we can do that um but on banners buildings anything that's already been printed and paid for that'll take some time and that'll just be expected as you order new things please use your new logo and have that updated so there's not really a deadline for that um but the digital assets for sure yes we'll get that done as soon as possible because that's very easy for us to do esmer uh when we talk about this we we talk about logo a bunch but when we talk about the brand it's more than just a logo correct yes so how I I think we might need to do better communication because I think I hear people talking and we talk and you just mentioned many times logo but even if like there was a there was a sweatshirt in there that was for lacrosse and it had lacrosse sticks and then just at Ashland Public Schools but that should also follow our branding guidelines for the font and using that typ set for that right and so um I think we probably need to do a little bit more uh uh holistic approach to communicating that it's not just about that logo right it's about like that I can see people thinking that they're creating a a sweatshirt like that and they're just picking and they're on on on the vendor website and they're being in national public schools and picking a font that they think looks good but even that I'm concerned that they're going to be doing something that's not following our branding right okay yeah um well definitely we can add a slide on the brand guide that we have and then also on that frequently Asked question as well um and like I said we continue to work on that as we see cases um I will say that um our new athletic director it has has been very great and he has been very proactive of sending people my way or asking me before a store pops up or anything and kind of saying hey um can you take a look and if I see anything that's off brand or something he's already on it so he's been great and I've also had some people um some staff already contact me um about it but I can definitely make sure that it's push more just just that it's more of a brand and includes all the fonts and type sets not just everybody Focus on the logo just because a hot button thing but um and just a point of feedback when you were going through and you showed the the thing that had all the dos and don'ts yes uh I'd put an icon next to the dos and don'ts the one that's with a green check mark or something that okay it wasn't completely clear that know which uh you know so then as you go there was there was ones that were one above and a below I think always the one above was the don't um and it and it's like to be very clear as which ones you're saying you know okay because especially when there's just all two examples and they both look there's only a little bit of difference like there was one about transparency and it's oh which which one was which one's the good one and which one's not and just to make sure that it's very very clear what the dos and don'ts and yeah there is one yeah yeah okay I I agree with that yeah I we want to make it as easy for everyone to kind of start using these so yes yeah and in terms of it sounds like Kevin's doing a great job in terms of the the sports piece and doing what he can for the stuff that that teams are ordering but I know that there's a lot of parents who kind of spearhead fundraisers or whatnot to make sweatshirts t-shirts and so whose job is it and what how are parents getting that information because I think parents do what out of the goodness of their heart thinking they're raising money for the programs and it's all with good intention but we also want to make sure that all of those are following the right guidelines as well too so how are they getting that information and what do what does that process look like um so so we well part of the next steps is having so we'll send an internal letter and then we'll also send an external letter um so the last time we did that we did an external letter for the community partner so they'll also have access to the Brands Guide and then all the logos um and and Jim I assume when it makes sense for us to get an update maybe it makes sense to do you know one of your CommunityWide emails about it you know at the stages in our packet yeah there is we just haven't sent it yet yeah but also Tina when we're dealing with coaches yeah uh they're the ones who are the layons with the parents the coaches know what we should be doing and it's really up to the coaches to ensure that they are following our guidelines and our practices so so just share make sure they're sh proactively sharing that information with the parents got correct yeah that makes sense and like I said we we have and you know Kevin has been great about it and I know that he's um talking to people and again a Christen brand with send in marketing it's also part of the clocker club so it's really been great that's on the the community side she's able to kind of advocate and tell parents and she's um been great about communicating with me like Hey we're debating this so even with the spirit gear and team gear like we specifically are posting there this is for boosters and for fundraisers like this is specifically for that versus what team gear is right like if it's with District funds then it's going to be a little bit more strict but when it's like again if you want to show your pride for us go for it but when it comes to using our logo then you have to use it the appropriate way because it is you know well I mean it it's not just using our logo if it says Ash public schools on it or Ash you know that's our brand right right right right right yeah so so it it's if it if if it's if it's referencing and representing uh our district it needs to follow the brand even if it's hey I made my own shirt well you know right yeah so I was going to ask a sort related question I think I know the answer just to from what you've said but to put it out there we're not looking at at our logos or any of The Branding as being licensed in any way that precludes people from going ahead and using it as long as it affiliates with the district well not yet I would say that is something that the committee can take on now from a revenue perspective it would be nice to get some proceeds when people are using our logo right and um you know the committee approved and we spent funds on having this logo refresh um so that is an Avenue that we could do where you know if you're going to use our logo and you're making money off of it you have to get a licensing agreement um but right now we don't have that so that is something we can do and with the other option as well is if we want to ensure that there is uniformity um from schools and sports te is make having a policy or something in place where if you're purchasing uniforms with school funds you have to run ADV byas and you can't just put the Alabama a or there's an a it seems like we should do licensing and we can put in the the parameters of when you need to you know but yeah so it's one of those things like we should have the control because someone might say hey I'm going to create these uh these sweatshirts for for my team and I'm going to charge 50 bucks and it only cost me 20 bucks well we should have something in in there that I think that the amount of time that where people are doing it to raise money for themselves I honestly have not heard that but certain people do them somebody said fundraising um you know I think that's one thing the other thing I think that'll be interesting to see how this develops is so you may not have seen it but Kevin just sent out a link earlier today to the store you can order all sorts of different stuff with our stuff our logos on it and wide ranges of stuff like I only complaint about it to be honest with you is there too many of choices um but if you play around with that you're going to see a lot of different things where I think people are going to be oh I want to go that's what I want um I don't remember if there's an ability to modify any of it but there's so many choices there that so that's it's different from the clocker club store it's it's the it's the school St the district store right so so So to that um you just maybe think of maybe it's something we should add to the fundraising policy that has something in there that if the fundraising um has any production for district things that it must follow our branding guidelines makes sense um and I think that will help you know aside from Licensing in particular but it means that you know to do to be a properly fund and get and get approval uh it sets that expectation that a follows our our branding guidelines so maybe that maybe we put a pin in that and and try to make an update I think the licensing thing feels like a biger conversation that personally I'd want to give more thought to because I think Community benefits from more of the stuff being out there but certainly if somebody's trying to profit off of the district's work that's a different story right right than making your own t-shirt that uses the stuff we put on our website I'm not to that point though Mark there when Walgreens was in existence and M CVS they actually have merchandise within their stores they're selling and you know yes we got small little residual checks from them but we should be walking in there um one of my best friends does licensing for colleges and he's like we they post up off shelves if if they're not the actual appro and and I can think of other things you mentioned we're talking about shirts and stuff but people can make cornhole boards and different other things and and and and and and okay so you're using this making money it's like so where's that line right and and that's kind of one thing I wanted to bring because like Tina you were asking like what are parents doing I actually was that Mom and like yes I'm well informed about this because of being on the committee but that's what we did I went esmer gave me access to the Google Drive I went in I got the white oncle logo and we leveraged that for the freshman football parent t-shirts just the parents not the ones that like the kids are ordering we did do a markup the entirety of the markup went back to the clocker club as a donation from The Freshman parent so there was like no profit made at all um but we made sure we were within brand guidelines that said having been a part of that process the adult shirts were made using an ironon provider and then I did the kid shirts because we did like clucker little Cy with the A and we had a couple different and also to make kid ones they're much smaller versus the you know it's about 8 in for an adult and it should be six or four and then if you want to go smaller the problem that I ran into doing it on my own with the Cricut and weeding out so when you do it it gets cut and you have to cut away the negative space and then iron it on the swoosh pieces on swooshy become so small and ragged that the details don't come out and even in the logo that you used with the printing and just upload that logo the a was not quite perfect and the and the and so when you're getting down to either a kid size shirt or say a lapel for you know you get some quarter zip fans over here the logo becomes more difficult and I remember when we had talked about the logo before of these changes being somewhat of a stop Gap until we could have a larger conversation which is where I think if we go there that's when licensing if we do something different than the clock face because there are some details that still make this logo a little bit difficult to work with well but there so in that case The Branding guidelines might say hey it's recommend that if you go below this uh this size that you use the block a as this as as a logo right so you know because at that you're not getting the detail anyway so what what's the it it looks like this weird thing when you get small as opposed to a nice clean block a and so maybe the brand guidelines are more along the lines of you know just as you do this plan for this because you you if you they are using our it also hurts our brand if it looks like crap exactly which so I I weeded mine out and then I went to put it on my own personal like secondary t-shirt that I wanted it just small and right here and I was like and so I abandoned it so that's I I I like your idea I'll do the a yeah um do we have an example of a a negative space like a knockout um so one of the designs we were considering was having a a football helmet that was kind of vintaged like you know crackly and whatnot and then having the a as a negative space on the helmet in a very vintage like is that allowed like we didn't end up going that route but is that I mean there there's black and white block a it's probably a followup after yeah we have the I did you look through the folder that was shared although logo files are there but again we are still working on them and we will continue to update so even this was using the logo essentially as a subtraction right not an addition okay and so that's a different use case than what was shown examples of if it if we find that it's something that needs to be done then we can definitely work with um sundon and and add that to our file types um right now the message probably right now is not to do anything that's not blatantly there there's probably all kinds of other things that people can come up with well I it was kind of like that but you know I think just for for starters we should stick to what's being presented yeah and and again we want people to be able to be creative like we want spirit wear and we want you know but it has to stay within Brandon it still has to look like it's part of the Aston Public Schools so that's you know um but we again we'll be working on adding if we see something so even when we first roll this out the last meeting that I was supposed to present to you there's been two different logal types since then because we realized okay we need them for these specific cases right so we're still adding to it um and we will be sharing that and again the Google Drive I mean everything will be added there we'll send a letter um and then of course um going back to who's going to enforce it the letter will very specifically say you know if you you are part of a club or you know a community anything you you have to talk to an adviser or talk to a director or something before that so and then of course with the fundraising um which is has been the case before is that they're already putting up the store and then they ask permission for the fundraiser right so they should ask permission for the fundraiser and then order their stuff and make sure that it's in line with our branding so that's going to be on in the letter as well yeah so maybe when we we modify the policy Chris maybe something on the form for U fundraising you know can be do you are you going to be producing anything you know relative to this that can then trigger uh you know flag it up to to esmer that there should be some kind of connection to ensure that things meet the guideline not just hey here's the policy says that you need to do it but if we add something to a form that they do to for submitting fund rais raising it's it's going to flag that up during the process all right any other questions I was going to say we have we have an athlete a student athlete at the table not to put her on the spot in her first meeting but I was curious what what reaction you have to everything you're seeing here and um I know a lot of sports teams had a particular had a particular concern about the clock face see the green light yep it's on um yeah so I remember um last uh year before um Mr Marx had resigned he was trying to unify the uh sports logo for ashon schools and I actually didn't I until he brought it up I didn't realize like actually how many different like each sport has its own different a um I know that the football team has like the curved a and not anymore but not anymore I used to but um I remember that being a logo and I thought it was like pretty interesting how like like even that we're still like like we're such a small town so I feel like we there should be just like one specific a that unifies us I think it it me it just makes more sense because we're just like a smaller Community um but for the sports I do think like yes in order to like fundraise and you know uh be creative with the uh logo um they could have that opportunity but um but remaining in the same like grounds as like what the actual like a is like like again with like the guidelines but um I think like it would for each if each sport like had like the same a and like like below I do like the logo where it says like um like ash public schools and um you know you have that logo and then like the sport below it like I do like the um lacrosse one if you had that for like each sport I think that would be like very I think that'd be good because you have the it's Ashen high school that same you know font and then just below you could have like LaCrosse or football or wrestling whatever and I think that would be very um unifying so those are the kind of things that would be like the the spirit wear rather than the uniform I mean you wouldn't have a football uniform this is Ash football on it no right but but like awe shirt like that would I definitely would see that like on a sweatshirt or like even like on warmups or something like that or mug y or um like gone sweatpants or something like that and then I guess for like I think it probably like the Ashlin where just says Ashlin lacrosse I could definitely see that on a t-shirt um while the rest is kind of too big I I feel like or too much to be on like a smaller piece of clothing but um I know there's a bunch of different ways you could go about it but uh I still think like even if you had like Ashlin High School lacrosse on a sweatshirt and then you just have Ashlin like whatever on a ashin whatever on like a t-shirt it's still pretty you know in the same realm so so I think it's it could still work cool thanks thank you you're welcome well thank you for that um I do want to say that um we so the clocker club will have a social media intern and part of that will also be kind of um working on the sports icons so we will try to unify it and again it's just um for to make it easier for you all and then of course also part of this is just being cost effective for our families right so they don't have to be buying gear every time they get every you know every year because they're using a different logo or whatever right and um that's you know part of our strategic plan resource management and also from our Equity audit it's like athletic fees and the cost should not be a barrier for our students to join you know because they can't afford uniforms because they have to buy something every single year um or warm-ups or you know if it's optional um whatever so it's we're going to try to unify that for them and then make it cost effective for our families too so you can use it for like from as freshman to senior or whatever you know you don't outgrow it but we're going to try to do that um so that is something we'll be working on yeah thanks esmer I just have one question Jim do you have a a preference when you're thinking of the helmets if it's the block a or if it's the the full logo I don't long as it falls with the lines that as was put down there they can make that decision their own decision roughly speaking I mean I haven't even tried to think about how many different places our logo is now but um if we thought about sort of the time Horizon of we're placing things in the normal cycle and in sort of the transition period we have an idea of what we think that's going to take five to 10 years I mean in terms of just buying new uniforms buying new uniforms I think it's probably once every four years the teams are being um getting new uniforms so that's fall winter spring I mean unless we had a windfall of cash to to provide to our athletic department which we don't I'm not sure if that's where it's that's my point is that's that's how long it takes because we're not um but at least they have the guidelines moving forward typically the uniforms go from The Varsity level down to the JB level to the fresman level so you're still going to have uh those uniforms in cycle for 10 to 12 years just the way it's going to work and then I said I can't even imagine with where where is it's going to like it's going to jump off the screen right now every time we're looking for it but like I imagine this the signs out front of the school buildings MH probably have like at the high school um so but those are probably Graphics that we can change because they're yeah the I know uh off the top of my head the middle school has yeah an old logo but again it's it'll just be when the time comes when the time comes we'll try to do it um there are a lot of places where our logo is there's even town I guess to Mark's point maybe uh you know if we have it already start start getting an inventory of the of the assets we do have that have that need to be replaced and then it can be on a plan right like the capital plan but for Logos think of it as less than Capital but it isal swoopy plan thank you for all your hard work thank you very much the effort that's everybody put into this something thank you good to see us making progress on just for the record she has we Mendes has the right font and everything on the graphics we have at Mendes yeah of course it does ex please don't tell me you put a big 60ft logo somewhere on the back of the building the the the the font on the on the graphics in the gym came from came from as yeah don't yeah don't let's not talk about the placement of them but yeah they're good you had to pick that scab didn't you opened up that can of work but they're correct all right no one notices except us I know and you probably didn't notice until I told you and and now you can't unsee it now oh gosh thank you all right Jim you're up superintendent goals and strategic plan you're not up well I am to a certain degree so we'll have you're down but you're up Mike's going to actually present a little bit of the the strategic planning objectives and the um the process that that we've been undertaking with Prem uh and the admin team and so what we're presenting tonight is really you all have been a part of the conversation for three to five year objectives right and um priorities what what we've done is we sat down as an admin team to focus on 23 24 so one school year setly and so what Mike will be presenting is um so if you slide down Mike so those are the currently those are the objectives Ives for currican planning Resource Management Equity social emotional learning that you all have had a voice in in creating so we went and took this and said how does it relate to what we can do in this current year in 23 24 so then doing a little triage pulling out what we want to focus on and for me I'm asking the question here for our next meeting how do you want me to approach super my superintendent goals utilizing the Strategic plan and the OB jectives or do you want me to focus on something different meaning we're going to implementing the strategies and our indicators can can certainly you know um tell us whether or not we're meeting our goals for the year but there's I think we have nine of them maybe in here Mike somewhere on there um and that typically nine goals in a year is would be a lot um especially to to go through the process of creating them um but we've sort of are looking for your your input and uh approval of the strategies and indicators that for these objectives for this year um youa you had asked hey are we going to come back to this group with strategies and what were we going to look at for indicators so that's what really what we're doing but focusing on 23 24 Prem will still be working with us to finalize the next three to five in addition to the portrait of a learner that's a separate component of this um because you know Mur did the the portrait of a graduate but we're trying to get that prek through 12 now so that's going to take a little bit of work uh with Prem to to tease that up so I'll turn over to Mike in terms of what we pulled out of the three to five year to really focus on for 23 24 do do you want to put in a pin relative to what you were asking about your goals till the end of it or or do you want us to you know provide that feedback now as to as to to where you should be going with so prefer you give me a little bit of feedback after you you see this and say hey you know what we'd like you to draft your goals on maybe four or five of these we're our team in all the buildings are going to focus on all nine and these will be part of the school Improvement plans that's part of the reason why I mean we're so late with getting the school Improvement plans out it's partly because we want you to be comfortable with the objectives that we're focused on in 23 I think also as I'm sure you would anyway but if there are things outside of this because the focus was for the long-term strategic plan but if there were more immediate things that need your attention that have not shown up on this plan you can fill us in right and I would ask if there there are things that you're thinking about that aren't necessarily part of the Strategic plan that you say Hey you know Jim think about this as a goal yeah and and craft that for us got for the next meeting okay yeah all right Mike so yeah as Jim just talked about this is obviously a four-pronged approach here we have the we have the Strategic priorities which you know of which those four main strategic priorities curriculum planning Equity social emotional learning and resource management and then as a group we've all created these objectives now within the objectives there have to be strategies to help us um make sure that we are meeting the objective but within the next step of this we've had to determine how are we going to actually understand that we have met the objective and that's where these indicators come into play so what the administrative team did is we we spent some time um weeding out many of the things from the 3 to five year plan saying what can we actually get accomplished what do we think think we can do this one year this this first year um as well as what needs to be started immediately that might not necessarily be finished finished but we have to do immediate work on it right now and that's where you see these strategies uh and then the indicators that we have on this table are really how we can prove that we've made progress towards the strategies um so I I'll go through it um obviously answer any questions that you have um typically don't want to just read things but that's sort of how where we are at this point so I mean just for sort of broad broad Strokes what we're ultimately going to be asked I think to provide Direction on is is really which objectives right at the objective level rather than trying to get into the weeds of the strategies right when we're talking about sort of a end goal sorry end result I say end goal the goals but end result of this discussion um which I think it sounds like we're going to come back to at our next meeting you're going to be presenting goals that are similar to The Objective level correct beast and and so that's where we should be focusing kind of our thoughts on as we go through this yes yeah yeah I think that makes sense and I think ultimately the indicators what we are what we will be presenting to you throughout the year to show that we've actually met our objective and that what I was going to say we probably also focus on the indicators because that that'll be what's meaningful to us that yeah and I think one of the things that that the team would like some feedback on and I personally would like some feedback on is to make sure we're not missing a particular indicator that you may think that we should be looking at um we we feel like we've we've provided a pretty comprehensive list of indicators for each of the strategies uh and Tred to really be specific towards though but there might be things that you would like to see us still add here U I think that's that's the important Conversation Piece yeah that was kind of the comment I was going to make just to guide the discussion um because you know we did come up with the overall um strategies and asked you to come up with the indicators and I just out of respect for the Educators who know what the indicators should be and are working in there I I'm hoping that we don't get too much in the weeds of like why' you do that why' you do that can you you know I I would hope that the discussion goes more in the way of if we've noticed something's missing or if maybe too much emphasis was put in one area but not another area but I just caution us to not try to change your indicators yeah yeah I would I I will say that there a great deal of thought in conversation when they've had Retreats and they've had you know and it's the people who are in the classroom and are running the buildings that um I so I just want to make clear that I'm feeling that that's not our job here is to say you know that's not a good indicator do this instead of that unless there's something glaring but uh but certainly well I mean but I would also say that we should understand what the indicator the reason behind them I it's a conversation right have a question if I'm saying hey that doesn't make any sense I should go and ask like how's that going to be mean yeah I'm not saying not ask your questions but I'm just saying with an eye towards understanding versus like we're going to redo this absolutely so the one thing I want Mike just if you can scroll all the way to the top right so so remember what you're going to notice if you have this information in front of you so I was going to ask you did you forward this Rec this was in the folder okay so so the curricul planning you'll see the objectives so there are four objectives that we talked about for a 3 to fiveyear plan right so so Mike just slide down to the first set of of objectives and strategies right so not all did we actually choose all four this time yeah we did because we felt it was important so um some of them we did choose all four but so we started with with that level granular discussion first you know in in the curriculum component do we want all four objectives and then for this year because when we start about improving student learning next year there might be different strategies right but we're focused on this year so yeah okay I I I mean I hope it makes sense at this point for me to s of move forward and really spend some time talking to you about the specific indicators so for instance um objective one here improve student learning uh curriculum consistency of instruction align to the portrait of a learner across grades you're going to notice that you know completing the portrait of a learner is not one of our strategies because we don't think that that can be accomplished this year although we will start the process uh but instead we've got different strategies for instance instituting the newly developed bcap uh which stands for building curriculum accommodation plan and District curriculum accommodation plan with Fidelity across all schools how are we going to know that that happens well it's the compettion the completed document and then we're going to be tracking the number of curriculum accommodation plans that have been created at the specific schools to see how this is being utilized in and how we are going about making sure students are getting what they need through the creation um of this newly developed bcap dcap document and what have you done even as of yesterday yeah and well as of as of yesterday and as of you know this entire year so far we've presented this to every one of our of our schools all staffs have have been um presented with about an hourlong presentation about the bcap and the dcap how it directly relates to our strategic plan um and then for instance the middle school um tomorrow during their faculty time they are going to be working with Mr Morrow and Mr djo take a look at the bcap and dcap and talk about how these particular com ation would look what how they would look within the context of a middle school classroom um we're still working on finalizing the document for publishing to uh families however it is a working document that is completed in terms of all of our staff has access to the new working document that that we're utilizing tomorrow um meeting with the um Deans and APS who did a significant amount of work on this particular document and we're going to be talking about next steps in particular how often are we going to be reviewing baps decaps what is the final document or template actually going to look like that will be created ultimately for students and parents to see when one of these is created for their child um so those are also other indicators right is is the creation of all of these documents that will come so can I ask a question on this and I I think it's way way outside of our scope but I'm just I'm curious about this um when you look at sort of this as a as a particular strategy right working on this and you can look at the completed document meaning the the plans right and then you look at the number do you have an ability or does a building principal whoever the right person is have the ability to test for the consistency based on sort the presentation of circumstances right so what what always concerns me and I think one of the things when we talked about this objective was you know how do we know that a kid who's got whether it's do you have different teachers you have different circumstances whatever it is but present similarly how do we know that we're getting to them in the same way yeah so I I think I think that's where these next indicators come into play so it's it's a really big objective right improve stud improve student learning in curriculum the world better how are we going to ensure that all of our students are getting what they need when they need it well obviously these the you know incorporating baps and dcaps is part of it but we've got to then know are these baps and dcaps being successful and and the way to do that is through this the next piece right we're going to be looking at Dibbles data we're going to be looking in Dibbles again uh alphabet soup right the dynamic indicator of basic early literacy skills that we've talked about that a number of times here at these meetings uh we're going to be looking at our I ready data we're now doing I ready as you know from K to 8 for Diagnostic assessment in mathematics and Ela um we're using the Amplified data that we get in from science um uh we're utilizing that now in grades 6 through 8 and as you know amplify and dibles correlate with one another too for that's that's really you'll sometimes hear those said one and the same in terms of our early elementary kids and then obviously we're going to be looking at mcast data um one of the things that we're we're talking about actively is this this dashboard that we showed you last year um I'm still meeting with open Architects because we want to be able to include all of this data on that dashboard which will ultimately lead to individual Student Success plans that will come on later so these indicators that we have here will provide us you know the ability to to measure are our students growing based on some of the changes and strategies that we're implementing so quick question Mike in terms of like developing the new baps and dcaps is part of the discussion also talking with teachers like H what what are the red flags for when a kid needs one of these and we should put them on so part of my presentation um that we that we did was in conjunct function with our department of student services and and what we did is we took everybody through a flowchart right how would we be determining what a child is getting on a bcap recap and and more specifically how are we going to determine when it's an official one rather than one that's more of okay these are things that we need that we're going to accommodate because technically many of these these accommodations are really best practices right right so um yeah that's been talked about in and it's going to continue to be talked about because obviously it's not an official process it's very different than well there will be a process good well I was just but just I mean obviously with you know like my lawyer had the off it's not like the IEP process right where there's like all the regs and whatnot set we created a flowchart yeah we created a flowchart that all staff has access to that they can see um and you know off the top of my head for example you you and I talked about yesterday with science department yeah yeah so if a student is struggling okay they have options right they can go and they can take a look and open up this document and they can go and they can make sure that they're giving the key what they need well if those if some of those accommodations aren't working right then they're probably going to be going to the next step which is the RTI process well if a student is then found ineligible after the RTI RTI process is is continued um and they testing occurs perhaps and there's no disability found well they're not going as you know they won't have a 504 or they won't have an IEP but they're their challenges don't go away so we're making that clear with folks this is when you actually would create this official document and you would fill out the template that would be done in conjunction with counselors and would be passed along to all all teachers that are seeing this student and ultimately passed along to parents and passed along with the student year to year but reviewed regularly to make sure that you know things change needs change so I'm confident that this is going to help help us um and it's also it's Mass General law that we have to have these documents and I think people need to have be more aware of the fact that you know not every kid needs this but every kid does need to make sure we're providing them with appropriate accommodations right well I think Tina's line of questioning is where I was going in thinking of long-term tracking of a child that maybe is determined to need one of these documents and essentially like the conver verion rate of to a 504 to an IEP eventually and understanding you know and I and I think that the actual success data that you're measuring as indicators is perfect looking and tracking longterm did we start with a bcap here and was it we'll be able to do that and and with and hopefully like when we talk about demographics student demographics right one of our one of our things that we see on our dashboard right now through open our Architects is we have a different we have set of parameters for students who are high needs students who are on IEP students who are on 504s well we can work with open Architects to ask them to add students who are on a bcap or Decap an official one and we can do that so it will allow us to truly get that lunge and tudal data about how that student is performing and we can we can maybe measure how they were doing before and how they were doing after these are things that we can do um again those won't happen overnight but this is this is things we we will be able to get assistance with by partnering with with that particular um organization I think we can move towards the next one this could be a long night folks so so the next one's easy um professional learning plan uh we want to develop one and Implement one when we talked about the fact that this has not been done and it needs to be done well really what's the indicator there is actually the the completed document right we're not really looking for much more right now than a completed document further down down the road we'll talk about how that has directly impacted student learning but that's not the objective here the objective is just to complete a document that includes Equity as part of it right and is this a document that you're doing with like teacher input it's not just one that you guys are corre yeah I know there's I'm assuming a bigger process yeah there'll be a really big process to put this together it's going to be lengthy uh it's really one of the things that we're going to be taking advantage of our curriculum leadership teams we have monthly meetings with curriculum leaders um so each month will be this will be part of the agenda is to talk about the the plan and put it in place it's going to be starting with the Advent team but it will trickle down so this to me when we're looking at goals yeah this is a m goal this is this isn't a gym goal right so when we're looking at the objectives here this is where it falls under his can I ask with a note it's a 7-6 yeah I'm not sure I think that's with a Prem thing okay so I think that's a know for Prem for himself that be my only question when like I wasn't sure I don't I don't know what what that means I'm assuming it's one of his notes but you're going to be held to it though yeah has to be done by July 6th of last year so uh next obviously to expand academic and extracurricular offerings the strategies to review the current course offerings and student interests as well as embed intentional Community Service uh what do we have to do here well we're going to look at student surveys uh we're going to be taking a look at a percentage of student participation in courses as well as student participation in community service Athletics extracurriculars and we're going to you know break that down into subgroups as well what what does it look like in terms of our different demographics in terms of who is participating and what are they participating in uh we also want to get a list a clear list of the number of opportunities that we're providing to students so we can see are we providing them with a substantial amount of um extracurricular opportunities as well as um community service opportunities and then another way to you know measure that would just be through a publication of of what we're providing our students at the various schools okay next one uh create effective Equitable and sustainable systems of collaboration and scheduling to maximize student learning for all well that means looking at student schedules uh identifying opportunities in the schedule and the calendar to increase uh professional learning um and in particular the ash Middle School will continue the analysis and ultimately conduct the analysis of the building schedule to make sure that we are meeting the needs of our students there um Kelly in staff are are are are taking part in a um scheduling cohort pilot right now so the completion of that pilot is a is a huge deal so that will be an indicator and we'll we'll get information from that pilot um a completion of a Time on learning evaluation so we've got to take a look at our time on learning we'll evaluate that at all of our different schools to make sure uh and look at and actually I I really want to delve deep into that and see not just time on learning but time on learning on specific subject areas especially at the elementary levels as well as Middle School U and then percentage of student participation in courses we've got to look at that U we obviously are talking with extracurriculars in the in the objective above but here's when we're looking at actual you know subject matter who is participating uh in and what levels are they participating in um and then we want to develop a professional collaboration schedule calendar that would be embedded within obviously the professional learning plan that is developed can I just ask while you're on the the these this one and the one before Jim your perspective of whether how much these fall under sort of your belly Wick or mics or principles because it feels like they're so a lot of these are me and and also so for me like as I'm going through them the first objective that's a goal for me right that's the one that I would focus on for me for Mike certainly number two but three um and four we're dealing with Dave and Kelly specifically within their goal sets as well yeah okay that's why I was reading but I want to get your s you're going through me that's why right so when we get to your discussion we'll just go back to what you've noted first we'll start there on the third bullet might when you say by subgroup you're looking at demographic data demographic and and and also special ed data well that's those there special education is a subgroup so the highes population our El population our demographics yeah everything that's all part of the subgroup data subgroup data that would be included um on the mcast data that we get plus more okay um and obviously uh you know come to some finality with the AMS schedule is it going to change are we keeping it let's get that conversation to a come to an end of that conversation what does it look like moving forward and and let me be clear when we're looking at that we're still dealing with finances right and how that fits into the overall budget scheme and enrollment and in order to determine how how we're going to fund it if if the schedule stays the same and the half teams are appropriate because of the numbers how are we funding that so the SR money is going away how are we then budgeting to keep those um faculty in our system in our operating system you know Chris Dave and I we've already had these conversations and we started pre-planning for it last year when we mve some of the SR money from different um salary lines so so moving on to the Strategic priority that uh Resource Management so this is less my baileywick but I'm still going to present it but this a lot of this would be having to do with Chris's Department as well as uh uh really our building principles who we're going to be in charge of maintaining order you know what their building does but one of the strategies that is to conduct uh regular safety assessments as well as secure funding to create action plans to ensure a safe and secure physical environment one of the reasons that we we talked about securing funding is um you may be aware that we have utilized in the past something called crisis manager that has been an app that we've used to to promote um the plans for all of our staff um it's no longer an app that is being supported by crisis manager they're they're they're going out so we've got to determine is there funding for a new one or do we want to just develop something in house that we think we can utilize appropriately and I really I mean that's where I I sort of want to push us um but how are we going to do this how are we going to ensure that these things are happening well through the Safety Committee agendas and minutes we'll look at what we talk about um principal communication um to ensure that we've got these things being sent out to the community um again identify safety protocols to train Off full and temporary staff the the way to know that that's done is just just to make sure that we have you know proof of whether or not those staff have attended those meetings or what not again ashon Middle School will begin installation of cameras again is the the indicator is was it completed is it you know have we have we implemented go Guardian you see that strategy there uh and we'll look at go gog guardian we can actually get data about how often go Guardian is being utilized um and then a ultimately a completion of a facility's audit that's something that we want to do you can see that as a strategy is to conduct the facilities audit on our existing infrastructure well yeah like what what kind I'm gonna punt that to my my friend across the table hi Chris what does that mean how are you um facilities audit having a third party your mic on oh sorry facilities audit essentially having a third party contractor come through the uh the schools and buildings and look to see what they're recommending for deferred maintenance or any any maintenance needs that we may have so then that gives us something to react to other than than just have an internalized look at it I mean we can certainly add some value there too but I think having a third party would be would be helpful the last time we have was 2016 2015 okay thank you so moving on to the next strategic priority which is equity as you know we've done some significant work on this already and we will continue to um objective is to maximize the academic growth of every student um so we're going to create a comprehensive data team process in collaboration with S3 um that's the group right now that the Warren school is working with um to help set the stage for how we are going to um utilize data team meetings in the future uh we're going to conduct a comprehensive special education audit and Implement recommendations uh ashon Middle School will create issps individualize Student Success plans for each student at the middle school ultimately as you know our goal is to have an issp for everyone but the middle school is taking on the school of starting there uh work for for each student in 6 through 8 um and then we will conduct five data meetings to review student reading math andal data for all students and create learning plans for each child and that is at the warrant school right now um actually at Mendes as well I believe so again how are we going to know this is happening for the special education it's just the completion of the audit as you know Britney has already um uh come to an agreement with some folks to come in and complete that audit so we are on our way for the first steps of that um it's the creation of the documents um for for all students and then um we're going to be looking at the notes from the planning meetings uh with S3 and and find out what the uh re ultimate recommendations from S3 are for us that will be a good indicator of what we that we've at least come close to completing those goals so the indicator here lists the second one the second bullet creation of issps for students who did not meet expectations on mcast but then the strategy talks about issps for all students so is the first step because I doesn't the middle school already do that yeah in ultim so that that's for December 1st 2023 But ultimately it end of the year from everyone so that's that's again that's just good conversation so we should be adding ultimately an indicator of the completion of all students right y so the next one uh provide more Equitable access to all levels of curriculum and activities this really relates back to the the first objective as well um so we've got to develop a plan for equity and differentiation within the plan within professional learning plan um well the indicator there is again the completion of the plan um we'll conduct a review of math placement process to maximize opportunities for all students to have Equitable access to advanced math levels student data and participation in accelerated math will be examined uh again what percentage of our students are participating we have to look at you know who's in those classes um then Mendes has some specific ones mes staff will develop a shared understanding of equity and cultural responsive schools um as you uh I think you're aware Mendes is working with an organization called adaptive X which which is sponsored by desie so as Warren is working with S3 on data teams Mendes is working with adaptive X to to improve um our cultural responsive teaching practices so that's a huge goal of Jenna and the staff there um and then the implementation of ST Math for all students in K2 um they have uh they're piloting right now ST Math which is a an online math program um students are participating in that regularly they should be getting I believe um 45 minutes a week on ST Math and it's a it's a program where students uh have to persevere and problem solve through puzzles and it's really a a fantastic program um and the kids seem to be enjoying it they follow and they track the progress of GG the Penguin and GG the penguin has to to move through different stages uh and when when when Mr Adams and I walk into into the classrooms and the kids are using it they they talk to us about the different levels you know I I've already completed so many levels on this and there there's a level of excitement about this speaking their's no instru yeah there's no direction this is that thing it's it's you know we we talk about productive struggle a little bit is a wonderful way to build resiliency and productive struggle for these students and they and they enjoy it too because GG's a cute p right so it works um so again how are we going to know that these things are happening um well we we will um look at the PD plan that's been done um I feel like some of this is out of order here um we'll we'll analyze the student participation of stmath um there'll be a completed statement demonstrating shared understanding and shared responsibilities in terms of equity and what equity is um we identify a means for me so this is out of order here so the belonging piece um I I'll go back to it when when we get there I'm not sure how that happened yeah um but we will also be publishing an updated APS math placement process okay that's that that will be indication that the plan has been completed there uh will be a published document there okay um establish intentional this is next foral so that indicator that was above it I don't know why it got moved yeah so that should be done this should be one here that correlates to that correlates to um that second bullet percentage Yeah we we've got to make sure that we have the the adults The Trusted adult I'm not sure where that ended up here I don't I don't see it um but you know we've talked about that specifically the last one oh yeah I see it on the lower right I don't know why I'm not survey data the bottom middle create create assess and analyze yeah so you see an in Social emotion learning create assess and analyze strategies to ensure each student has a trusted adult well I'm going to go back up here um ENT we have to identify a means for measuring student belonging at prek to 5 all right first of all and that will help us and we're going to be also using um our surveys that are done through the Metro West Alliance uh that the relationship survey at AMS and AHS that's going to help us determine if students have these trusted adults okay so again we have that that that indicator should be on the next the the next uh table right so can I that maybe a broader question so this is we've been talking about year one which by the way Mike it looks like you're be really busy yeah um yeah it's it's G to be a busy year yeah um and a lot of this looks like um it's sort of getting plan in place and in in some circumstances sort of evaluating first year I would assume then that like years two through five is so okay what did we learn and now the next step right which is yeah I mean I I think a lot of these things that's why it's a three to five year plan and and I think we have to be fed ourselves too and understand that some of these things are lofty and there's certain things like creating the document yeah that's going to be finished um will every student have a trusted adult by the end of the year I maybe not but but at least we'll have some indication of what we need to do so understand who has one right now um as well as you know defining what that actually means so those things can be accomplished quite easily but you know to your point mark there there's a lot of these things that are going to have to be continued yeah no it's it's the sort of some some parts of it are foundational work and some are are more than that if you go again go back to the social emotional learning back to the initial page uh the third bullet I'll go all the way like to the first page of the document slide up so that third bullet Mark continuously improv School climate and culture so after you've done the first two now you've got indicators that hopefully will help us then Define what looks what it looks like over the next three to five years and and Mike didn't you kind of bring up a good point when you're talking about this what what's the I'm just trying to understand the the framework and what this document is and how it goes from year to year so so this document we're going over how does it plug into the the Strategic plan blueprint whatever we're calling it and because this while that's a living document this also too needs to be a living document that okay we got this done this year these things are still and you create a new one so so so I'm going to stop sharing for just a second try to pull and I can pull something up for you so we we've had a lot of internal dialogue with regard to I bet we have four different versions of this document alone and and what we're calling outward facing documents or what people folks will see on the website Etc uh in the dashboard that PR talks about and then there are internal documents that we're working through and that are like checklist that are checklist if you will right that that we're not necessarily publishing that that we're able to track internally to say but share with you to say the these are the things we've done kind of like site council at the end well I'm just kind of from a framework perspective is this like a district Improvement plan kind of document it is this is a district Improvement but that being said each building will have their own School Improvement plans but then pull some of this stuff right so so so I'm just trying to correlate to the the new what we're going because we used to have the blueprint right and then the school Improvement plans but this seems like an intermediary an intermediary document is District Improvement plan that that so we have our strategic plan or blueprint and then this and then fluid part of the Strategic plan so ultimately we will create a do you know we will have a true document we'll have maybe a one pager um or it could be more than that because of all that we're doing but what it will include specifically is this so here's you see our strategic objectives okay with with with the different um the priorities in their objectives and then it will get deeper right here is what the actual strategies are this is this is all of the strategies that we have for the next three to five years so with no indic you right so we're we're pulling out so in the green those are the things that we sat down with pram and the admin team and we said okay what are the most important priorities this year well I guess structurally I'm just like I said I'm not diving into these specifics but it's structurally before we had the blueprint and then we went straight down to school Improvement this document seems like it's a good thing that we should have a district Improvement plan so we have the the blueprinter or strategic plan that has the three to five year look this ESS that's what this is and so so I'm looking at this I'm like okay this is something that we didn't have before we had we had that so we went from straight from a strategic plan that was a 3 to five year thing to individual School Improvement plans that are year to year here this seems like so we cre an umbrella above that which is seems valuable to me yeah we're creating a oneyear plan when one year plan for the district corre that then sits sits in between the the Strategic and but this is but this is where it branches from it's here right yeah yeah it's great Paul I think that's a really good comment in terms of maybe working with Prem with the flowchart of how this that's what I'm saying structurally I think what you're doing here is valuable so let's make sure we call it out and have it as a structural thing whether it's a district ement plan or whatever that is a year-to-year document that grows and changes right the same way as the school Improvement plans or your you can see the movement right I think it's a valuable thing that we were were were lacking before that going through this process now we'll have that structural level so you you asked for feedback Jim in terms of sort of where where your goals ought to be in this right um you were making notes I'm curious what else well I was making notes on things that I think other than probably make sure Mike's doing this or or Chris or anybody right um but certainly within kirc and planning you know goal number one the safe learning environment again we we sat down and triy to figure out who really is responsible ultimately for all of these things right I mean for me it's ensuring that the resources are are provided ensuring that the principles are actually working through um you know the strategies and implementing them um but how does that really relate to a goal that's just my job right I mean that's the struggle that I have setting certain goals with this is it's just really what well I mean so maybe maybe goal is the wrong word but but but it's but but it's it's what you should be F your job should be focusing on that year are the goals it's not it's not saying hey go above and beyond what you're supposed to be doing no it's it's defining what you're doing what you're supposed to be focusing on right it's a little bit of both right like if if if there are other things you I mean you don't just throw other things in there just to have the other things I mean if it's a huge undertaking and it also is part of your job which all these things are then you don't start throwing things into the mix everything in your in a goal is part of your job right you by definition we're not asking we're not asking you manager or something if you like whatever take the courses on how to like do a good gold sheet yeah the smart are right the smart sometimes it's you know you're also looking to you know ways that unique ways that move the district forward that not part of your everyday job like we'd like to see this big step happen in in this one area and we're and we're not having those conversations because so much has been put into this so I don't think we have to make things up but I'm just saying there's sometimes there's room for things go beyond yeah yeah it could could be it could be a personal growth thing like hey develop Dev SK it's huge yeah absolutely it's and so in in essence it's kind of these are all incompass correct underneath that right right yeah right yeah I mean and it hits on all the topics we usually hit on in our goals social emotional learning and the communication like all those are things that are repeat goals and for the most part almost I'd say 90% of the things that are on all your goals are things that other people have to do um because your your your job is is to manage and lead not to you know be down in the trenches all you you do get down there but that's not what you're not an implementer of most of these things um so I mean my thing is even if some of these aren't that they're very specific uh to a building maybe create a goal that um umbrellas those into a singular goal of how you're going to facilitate and help those things occur so you know if there's 10 things listed here and six of them are hey that's that's Kelly that's the wrap up one goal how do you how are you going to facilitate all six of those and maybe that's a goal of yours to how does that relate to what are you doing to facilitate or make sure that all those things happen you don't I don't think either any one specific one would be you but maybe that's a way to capture a goal another way I was I was thinking about I was looking at the the chart here and I was trying to think about things that that really feel um discreetly more under like in Mike's perview even though he's going to be working on with building principles and others as distinct from sort of the broader higher level stuff that Jim might be more involved in so I'm looking at like the last one here to ensure all students have a sense of belonging and are connected to the school Community very broad thing right and yet he's not he's might be you know a person people feel connected to a student might feel connected to you it's not your primary responsibility at the same time implementing that making sure that that's happening and driving that feels like that's in some respects a school culture goal which I think is a little bit distinct from Mike's goal right is in terms of curriculum assessment Etc so I could see looking at it's just a way of thinking about this right how are you going to make sure it's happening it's how are you going to create the environment to you know facilitate I would think about the goals for Jim being being the ones that focus on sort of where is it that you're you're driving more of that cultural level stuff than a little bit more of the boots on the ground stuff that that Mike might be pushing just a way I'm kind of reacting as I'm reading the chart I don't know if that how that feels to the two of you um but it feels F again it feels fine to me it's just this is just one piece of of a puzzle to create the goals yeah so and I'm not saying you know it's the full implementation of our district Improvement plan if you will right um for the year but then I want you to think about and you can just shoot me an email separately and say Hey you know I'd like you to consider maybe something a goal centered around X yeah because just thinking about your goals in the past like just kind like implementation of the Strategic plan it would basically put all of the goals up into one and I feel like spreading it out a little I mean not that it spreads out your work but like delineating it a little if that's the right word breaking it out a little bit more in terms of what are those areas right that that approach I mean splitting it out like you're saying has focus in terms of what we're going to look at like which piece of that category is yours you know um I I only laugh because it's all his all it's you know again I'll I'll Pat my boss on the back I guess a little bit and it's never a moment where Jim doesn't have his hands in all these things anyway so I I think I think you know I I laugh a little bit about ensure all students have a sense of belonging are connected to the school Community well we're in we're in schools more people probably know Jim than they know so you think about that connection that's being made so I would I would actually you know obviously I'm not going to make your goals for you but I would think a goal around that connection would be a perfect goal for Jim in particular because that's what he does doing anyway I guess that's where also that's probably a good angle for what I was feeling I probably wasn't articulating it as well is to your point and to what you just said if there's 10 things and two of them are you know things like you mentioned that really align to you maybe that's a goal but then the other eight can also be a goal and in facilitating those because I believe that he plays a role in the success of those individuals well he's ultimately responsible for whether or not they but there's are ones to your point mark that really really are him more than the others but also because he spends he's going to spend so much time facilitating and being a part of all the others when something's that much uh when you spend that much time it should be part of a goal as well and so that's why I was talking that's that's probably a better better way to say what I was trying to say before about cons taking the other ones and bubbling up into how you going to participate facilitate those why don't we do it within the next week if people have ideas just make sure it comes within the next week so then Jim has a week to formulate the language of the go and then we'll entertain everything at the next meeting and if you feel like there's any other indicators that we need please let me know um because we again we we have we think we've done a pretty comprehensive job of of getting lots of indicators for each of the different strategies oh absolutely um and I didn't go over all the ones but that's really Jen Cutler's World anyways and there's some significant things here that you see there's going to be plenty of data around all of the theal strategies that we've used and I just want to throw this out um I know I've said it before but I um I don't I want to make sure that it gets captured in some way because I don't think it's I think it's a fair body of work that uh is easy to you know assume isn't uh and that put my Mendes hat back on you know with the programming decisions we made several years ago to unify the programs and then we had a plan to start to un those and we ripped off the Band-Aid with the pandemic and so it's how are we making ensuring that um whether it be the mindes school Improvement plan something in our district goals that uh help realize both the programming component of that like now that we have a building that you know supports that that Vision but also the the second part of that is from external lens it probably looks really simple that we have all the these awesome spaces at Mendes that we don't have we didn't have before but I think even to utilize those spaces it takes some thought and and and because you can't just say oh I know I know how to use those comments I know how to use the courtyard I know I think that's it probably takes a lot more curricular you know thought than than than dis appears from the outside so how do we capture Ure that that that we focus enough on that so that we we we get the value and cuz part of it goes to the equity because if we don't do it in a structured thoughtful way it ends up that hey teacher a really does a great job of leveraging these spaces but not teacher B and so then we we we have that we have a lack equity and a lack of fidelity with how our students are experiencing that and accessing so you know what I mean so if we don't do it in a thoughtful structured way one teacher be like that teacher's been out and utilizing these spaces and enriching their students with these awesome spaces but they did it on their own and then we don't we have other teachers that are not comfortable doing that or didn't think of how to do that you know so so just ensuring that we're both realizing our programming Vision that we had but also how are we you know starting to to leverage the spaces we have the new spaces we have in a thoughtful structured way that it's being done with some level of fidelity and consistency I think you know like I agree with this it certainly falls into the school Improvement plans to ensure that that's occurring right and In fairness that's what we said we would do you know so I think we want to we did get distracted for a couple years but I think we need to really make sure it's followed through in a a planned way y um and I I can say with confidence it's already started happening yeah they had their first Community Learning day um last week where where groups got together and it was a crossr levels and across all um all all staff was involved so I you know I know that's going to happen within your school Improvement plan and Jenna is working on that already yeah and and and a lot of times I'm I'm I'm also talking about it let's capture it in the the Improvement plans or priorities such that it's recognized the amount of time they're going to spend working on that stuff so we're not oh you have lots of time we're going to he Heap all this other stuff on it right so to ensure that that time is a lot and and not filled with something else okay are you all okay with switching up the agenda a little bit so we can do the boys basketball overnight trip before we do the Mike You' be here while yeah you definitely don't want there's there's no need to wait if you think this was boring wait till you hear that conversation so but please come up and do introduce yourself to those of us who haven't met you yet and you can then share with us about the trip thank you very much for moving me up Mike Norman um open up no it's it's on the seat it's on the seat over there that's so the yes so the you put it on the podum there I am hey welcome great I'll stand back here yeah as a flattering angle um so I'm Mike Norman I'm the boys basketball coach um at the high school and I'm here before you tonight for the second year in a row asking for your approval to take the boys on an overnight uh one night team building trip at the start of our season um last year I took them out to Western Massachusetts we stayed at a campsite we had a scrimmage first stayed at a campsite and did a lot of you know it's it's team building it's leadership training it's at this at times like this I think it's really important that boys are learning how to be a part of a group and be a part of a group appropriately I know a lot of people are scared off these days by overnights and trips and and with good reason I think there's a lot of things that have happened that are really really scary and and and sad for kids and at the same time I think sort of running from these types of things is also not the right solution I think the more time kids get to spend together um with adults who are you know comfortable doing this um I think it really helps them develop so um this would you know I did this for 5 years at the last school that I coached at and this would be the second time I'd be bringing a a trip for Mash land um this year we're hoping to go to cake Cod instead of Western Mass so we have um in craigville Beach the Centerville um there's a retreat center there where I actually spent some time in high school so it'll be uh and we'll again scrimmage down there and stay overnight and do some similar um team building work talk about how we're paying for it so the kids each family is responsible for 80% of it um it's I think it's like 113 $ per player um we're asking we would be asking families to pay 100 each and then from the boys basketball sub account we'd cover the rest of that um we cover the entire C the transportation it's the I drive a 15 passenger van we all come in that and uh that's covered by the sub account um food is in all included in the cost that the um the families pay and for families that you know that's obviously sensitive to ask if you can't cover it but we we have funds available I mean we have plenty in for the kids who can't afford it we don't exclude anybody they know that yep and and I assume because you're you're taking the basketball team you more familiar with the families that might need that as opposed to lot of the trips or things we we talk about they're soliciting to the broader you know audience and we talk about how do you you know get that Equity how do you make sure that students are still expressing interest regardless of their ability to pay but I assume here you're you're you're more familiar with the families and can can reach out and make sure that that's occurring absolutely and it's it's a small I mean it's 12 to 15 kids depending on you know the number of players that make the team and you know Kevin I can work with Kevin you know there's plenty of ways for us to communicate that with families and make sure that that's are you the only sh uh my assistant coach and I mean last year two of my assistant coaches one of them just got a job at another a coaching job at another school so he won't be with me this year but um at least one of assistant coaches will be there so it's minimum of two adults and 12 to 15 kids hopefully three adults and obviously you wouldn't be asking if this hadn't gone well on all the other times that you've done it yeah I think most kids if you ask them I mean obviously if the team is successful the thing they're going to say they love the most was the team being successful but right otherwise I think if you ask kids what sort of the highlights are of their season this experience generally is is a highlight yeah I can see why I'm in favor of that type of team bonding and I remember last year you you you told us a little bit more about uh that you well you don't have a lessons plan attached to this you do have uh lesson plans and and you planned maybe you can talk a little bit about that I know you did last year talk about it um it's actually a lot of the same uh we I use the same leader it's the Jeff Jansen leadership manual is the one that I use um so we'll do a lot of activities that come from that um I also pick a new theme every year I can't tell you our theme right now because it's the boys don't know it but I can tell you so last year's theme we uh stole a NASA um mission statement which was responsible to the element and accountable to the mission and that became our sort of slogan throughout the entire season and we spent a good portion of our um overnight actually like we watched Apollo 13 that was sort of one of our uh space themed events but we spent a lot of time talking about what that means to be responsible to you know a small item and also accountable to a larger group and so all of the sort of lessons are either based specifically on individual leadership on building team um chemistry comaraderie or focused on whatever that theme will be um so I I I can tell you more if you if you want more but no no I'd prefer not to next year I'll be happy to tell you about what this year that's how we'll do it every year you'll tell us about what happened last year I it was more about you know not just last year you went into more that you use that manual and and and that it's not just hey we go down there and we wing it you you I do have the whole thing planned out from the time we arrive until the time they get back it was more kind of prodding you to to to share more more of that that you're that it's that it's well planned and well thought up yeah and I'm I'm I am happy to provide that for you too if you if you want to see that we're good yeah who's got a motion I move to approve the boy overnight trip as presented second all in favor Tina hi Paul hi Erin Hi Mark hi hi you're going again thank you very much I really appreciate great time with the rest of your meeting no no it's it's supposed to be up there yeah okay thank you have a good night okay um I I have to admit that I looked at this before the last meeting that we were supposed to have so it's been a while since I've looked at the masc elect delegate and talk about the we have an elected delegate who's the delegate didn't we elect a delegate already for we didn't do that we did that last it's the same one so yeah I don't think it was me last year cuz I'm like no you you couldn't do it for some reason you were it last year right you weren't there last year remember I was not it no you were yeah I was I know how much fun I had May the yeah no she was the I didn't I was a backup but I did go and I remember like raising my hand for all the things that we agreed anywh who um are you going this year did she get did she get the packet and she know what we're talking about so I don't know no I'll explain yes so every this one you're probably better on yeah uh every year the school committee is um we have the opportunity to attend a conference where school committee members from all across the state and superintendents and assistant superintendents go and we take courses related to the jobs that we do and there's also during that time there's all the delegates from different communities get together and they vote on things um that they want to potentially change in the either the state law or in policy or something like that so we usually spend a few days at the conference there's usually a great guest speaker we take classes on things like budget and policy um it's kind of our team bonding thing um and it's coming up in November so that's what we're talking about and there's a series of proposed um and essentially there's a delegates assembly uh where they talk about these resolutions and vote on them as to whether as a as a whole masc which is our uh basically uh parent body for you know advocacy body asso um at the state level whether they're going to want to have these resolutions where they ask legisl legislators to do something or or things like that so they resolutions you know they're not binding in any way but they're more uh value statements of what we want the parent what the our advocacy group to do yeah I think that they're binding on the masc in terms of what it's advocating for but they're not law by the stretch they're wishful thinking sometimes right it's kind of like just the big our our wish statements and yeah exactly exactly so we pick a delegate a person usually we're all there it's been Mark a lot because he's also usually there working as a he's a school attorney and he's right are you working there this year or giving I will be I'm but I'm I've got number of other commitments within the program I think it's going to make it difficult for me to do this gotta I also don't I don't know when they're doing I think they're moving it yeah the schedule looked really different this year yeah they I know it didn't they were trying to do something different to get people to stick around I thought oh if we do it on Saturday morning people stick around for Saturday morning it didn't work right we're we're usually gone by like Friday right early Friday yeah Thursday um and this will be the first year that I don't go from all the years I've been on school committee because it's happening a few days before my daughter gets married so I I'm not I can't help sorry I got other plans that week um but so and Mark's saying it's not convenient for him so that leaves the three of you to fight it out not it no well let me let's let's let's see when it is I was just going to say I mean if we're not there clearly somebody needs to be so I'm happy if it's like Saturday morning we're not going to we don't we actually don't need to you know right it's Saturday morning I can't be there Saturday morning if if we need we don't need to talk about this because nobody's going to be able to go let's look it up can someone look it up real quick when yeah I mean so is it fixed let me look yeah actually the schedule's out the schedule's out okay I can probably look at you got it's not at the top of that no it's not everybody look at him when he walks in there's not there's one more meeting before the conference so I mean so we could talk why don't we you want to kick it kick it is that that okay with everybody and that will give us a chance to find out when it is if we can even go because if there's nobody that's staying then then there's no reason to talk there's no reason to right and sometimes these discussions can drag on for a bit soting rep hunting to the next meeting okay you okay with that doesn't impact me at all yeah you might even kick the ball away out of bounds yes okay than um all right then thats it approval of minutes from September 13th 2023 anybody so I had a thought um in the meetings it was the let me pull it up so I'm looking at it so I know what I'm talking about hold on one second sorry I need to look at it while I'm talking about it um there was we had discussed change in a policy I believe let me see let me see what page it's on what policy ke the public complaints and so I I think we just need to have an actual because it says we um the motion was to um approve the amended policy as presented but we don't have it as presented in the I feel like it doesn't need to be in the minutes or attached we usually don't attach the policy to the minutes like if if we had it with us at the meeting and it was attached as an exhibit at the meeting it doesn't need to reappear again in the minutes right so all you do is at the bottom it should have documents you have to you have to reference the documents used uh in the minutes so yeah that's what I'm saying it's not the it's not oh doc oh you just it it's just on this list yeah and and and then somebody can request those documents it became the document became public when we addressed it at the meeting okay yeah so so it needs to be retained but it doesn't need to be gotcha so that's the way it's incorporated into EXA okay I just wanted to make sure it was I didn't how that was done uh anybody have else have anything on September motion move to approve as presented second all in favor Tina hi Paul hi hereen hi Mark hi hi um warrant approvals uh I haven't done anything since the last meeting Chris because I didn't get a blur new blurb so it's just last meeting's blurb right uh between September 14th 2023 and September 27th 2023 I Paul Kendall authorized by my signature payables the amount of $1,276 366 this includes general fund expenses of $565,500 n77 and Grant expenses of $ 34,7 2584 thank you gifts and donations sure uh plan $24.90 miscellanous GI some donations AI $4,000 for Grants of EMS Wellness AFI again $1,800 for Grants AHS ashon K12 PTO $196 86 for the David M art program Planet Aid $36.40 Ohio pile Prince $931 uh Planet 8 again $387 80 for Miss GI donations Aid $226 52 miscellaneous get donations the administrative team um memor memorizing memorializing Chris mom we passed away a $250 donation to helping our own fund uh and then plan it eight again for $284 34 for a total of 88283 motion to approve donations so move second all in favor Tina hi Paul hi Aon hi Mark hi hi actually Mark keeps the minutes easy if the same people do if I can just quick information I did find the M I was just going to say Wednesday afternoon afternoon 3 3:00 till 5 5:30 typically for whatever that's worth so usually whoever is going we're there by Wednesday so it's just a matter of whether somebody wants to take that on and if you don't then we won't I mean do we just we as a group decide which ones we say yes or no to and I just raise a card like I don't have to do any give any additional input like no there there's debate on it but but I don't have to be involved in that and and usually like I definitely did not get involved in the debate I just voted the way the committee asked me to vote right I'll take one for the team I'll do it it's actually it's kind of you see all the school committee members from all over it doesn't go doesn't take too all that long it's not bad we're go through I was just say we can do that later yes but I'll but like Lor had some good entertaining stories about how some of those debates have gone and made it worth it right right definitely yeah so you'll be talking on Thursday night when we go out to dinner together about I can tell you all yes okay so we'll take that uh so but we'll go through the details the next time um uh we're not going to have assistant superintendent update this evening and there nothing for you to add Jim we'll go straight to member updates and what we do here Nora is usually go around the table and you're welcome to join in if there's something that you want to share in addition to what you shared at the beginning of the meeting you can fill us in on what's going on on at school or for you and the rest of us will do the same so is there anything else you want to share with us I don't mean to put you on the spot but I just want to give you the opportunity and you had your you guys gave a great update already the beginning of the meeting seniors are really I mean are really working hard this is like the time of year alling to college yeah the pressure is on it's very busy right now um and on top of extracurriculars ands and you know other like school work it's crazy but we're all like praying for December to Roll Along soon so we might turn our applications and right take a sigh of relief for a while so that's um that's basically been like the seniors um that's going on with them right now um and I know we update like homecomings this weekend really excited Spirit Week um today was um Adam standard day actually um came in with a um I just asore did you wear Bruins Jersey I do not my sister actually took the Bruins the only Bru to Jersey in the house so I had to come up with my own costume I wore like I wore this with like sweats um timling boots and I had the Boston BRS C and the golf club fun I was only like one of a few people who actually dressed up and I was very disappointed one of like I thought it was going to be of best days of the week but um well like wearing athletic GE counts as Adam Sandler right anybody wearing sweats in a flan wore like the baggy shorts and like bagg sweatshirts and the bre um baseball cap which and then tomorrow is Hawaiian day which is going to be no um student council is going to be handing out um the flower um yeah so um that's going to be happening tomorrow morning and that'll be fun then Friday's P rally so I know classes are cut short for the morning and then the rest of the days fine fine excellent good thank you so um since our last meeting I was able to take part in an ashack meeting and they have a a new process that they're going to do this year so the way that the ashack meetings go is for the first part of the meeting myself and Britney are at the meeting and then we leave and the second part of the meeting is their um members meeting for just the members um or really it's open to all parents but Britney and I leave so it's their it's their discussion uh and so what they've decided to do is to give us some takeaways from that meeting to share um so these are the takeaways from from that meeting first off it was it was a great meeting it was very well attended I think ashack um the me membership is is growing I think there are a lot of um there are parents who are very interested in being involved which is which is always great um so it was a it was a good discussion Britney always does a wonderful job of answering any questions I mostly listen but of course offer you know our support and um and whatnot and I'm always happy to take issues back um to the board but um you know these are their updates ashack will be finalizing their monthly Workshop schedules for the year and encourage all staff parents um to to check out their um their website and social media pages to do what we can to be involved um the first Workshop their deeming is actually on October 24th it's going to be the um the lighting the way award ceremony which are awards that are given out to um Ashlin staff um nominated by parents um for their work that they do with students and so um you know they wanted to make sure that we all knew about that I plan to attend obviously anybody is welcome it's a really nice event that they put together as well too um so those are the updates they wanted to share there was another one about Ashland day but of course that's outdated at this time at this point and R out right right exactly they were hoping to be there um it got not rained out right exactly unfortunately um my only other update was I was able to attend curriculum night the other night at the high school which even though I have a senior this is the first time I've ever attended uh first couple years they didn't have one because of Co and then last year was on the same night as a school committee meeting and I wasn't able to go so it was actually very it was the first time I have ever walked the Halls the academic Halls of the high school um so it was kind of cool it was nice to be able to to be there i' I you know I've had the opportunity to meet a number of my kids teachers but I think they did a really good job the student council was there doing a great job directing people um so it was it was well done thank you all right I'll try not to forget things so I'll do your thing first uh so if you recall uh I had brought uh a request for uh a tree and a plaque that was uh donated on behalf of um Karen spilka the uh dedication ceremonies tomorrow at 10: a.m.

good evening everyone let's go ahead and get the board uh meeting started it's now 601 p.m. uh we call a board meeting to order all five board members are present during Clos session we'll be discussing uh student discipline student susp or I'm sorry student suspension student exposion or student exposion readmit readmits issues we'll be having a conference with our negotiator in regards to ca ctab teamers Local 150 management and we'll discuss we'll be discussing Public Employee discipline dismissal and release issues uh there are three public comments uh today before I invite the speakers up front I'd like to read the speaker conduct card for all those who wish to address the board during public comment period period the speakers are requested to state your name and affiliation for the record each speaker will be given three minutes to address the board five minutes per organization and a maximum of 20 minutes per topic speakers are reminded to communicate with respect fairness and courteousness to each other and to all present you are reminded not to use the name of any District employee in your comments the board welcomes orderly communication from the public the first speaker will be uh Mr Joe Herman is this is this on okay all right good evening my name is Joe Herman I the president of the California Teachers Association of beresa or seab seab members are taking their valuable time to be here again for a third time dating back to the 2223 school year to demand that the Board of Trustees do what's best best for the teachers the students and the families of the beresa community the Board needs to settle a contract now that will increase cab members salaries to mid-range in the County Cab members are now working on expired contract because management continues The Narrative that the beresa school district is poverty stricken and that cannot afford the best Educators the best support and the best learning conditions for students spending money on cab salaries and student support does not seem to be a priority how management spends its funds reflects the values that they hold for the beresa community over a two-year period management chose to increase administrative salaries is $1 million and added at least three more administrator positions the cost of cab salaries went down $1.7 million from last year to this year alone due to fewer teachers why are more administrators being added when there are less students there are less teachers shouldn't there be less administrators this funding decision sends the message that the students and teachers are not as valued as administrators misguided funding decisions lead to labor unrest and reflect a lack of learning support for students and as a disservice to the beresa community who deserve the best Educators berasa is 29th in the County compared to 34 other school districts in and teacher salaries after 5 years of teaching in the district with a bachelor's degree and 45 college credits above their degree comparing the 16 non-basic Aid districts only four are paid less than baresa as a result teachers understandably leave beresa because they don't feel valued and in order to earn more money they jump ship for better pay in other school districts beresa then loses many of its best Educators labor unrest negatively affects the berasa community when potential families and students to the berasa community see labor unrest they may choose not to come to baresa when current families and students within beresa experience labor unrest they may very likely choose to go to another school School District where teachers are more highly valued recruited and retained and where students have the best support for their learning labor unrest is a betrayal of doing what's best for students labor unrest leads to worsen working conditions for teachers more stressful learning conditions for students and potential learning loss for all students labor unrest and potential strike lead to poor administrator and employee relations that could take years to heal labor unrest does not help to create a safe Innovative and inclusive student centered learning environment labor unrest does not Inspire students labor unrest does not Inspire teachers labor unrest does not Inspire the barasa Community Management and the school board must prioritize and bring to the table a proposal that our tab negotiating team can bring to membership and successfully pass in a ratification vote the Board of Trustees needs to direct management to bring a contract proposal to cab that recruits and retains the best Educators Educators to Berryessa and that provides the best support and the best learning conditions for students [Applause] all right thank you thank you for those [Applause] comments our next speaker will be Miss Rada Bala I was I was hoping I wouldn't have to go after Joe I can just say ditto um I I do have a couple of coms comments though I we talk about retaining teachers and I was thinking about this the last uh couple of days actually and I've been with the district for 15 years and that's a long time to be with the district and um I know a lot of my colleagues who have also been with this district for more than 10 years and that should say a lot to the board and management it should really say more than words can come up with that we have teachers who are committed to this district and we show up year after year sometimes decade after another decade that commitment should show the district that we have people who are worth not worthwhile but just amazing amazing awesome people and they should be treated with respect some of us have just started in the district and should have equal respect we are not asking for an ex exorbitant amount for a living expense a chance to just have a normal life without worrying every single month am I going to make it next month some of us have are lucky and we and we don't live that but many of us still think I've got College to pay for I've got this to pay for where's retirement going to come nothing's getting cheaper because we're not getting raises we're not asking for much we just want our due respect that we've earned year after year and is absolutely ridiculous that we have to have these conversations that we are in October 2023 and we do not have a contract that is not acceptable under any means folks it is not it's not a joke to hear teachers and people coming giving their stories pouring out their personal lives only to be like um I'm sorry it's just not going to work I I don't want people to tell me I'm a superhero because I'm really not I don't want people to praise me wow you're so patient no I'm not uh I really am not patient but I just and I don't even want due respect I've earned it I don't need to ask for it and every single one of our teachers whether we've been here for two months or 15 years or 30 years or 40 years earned it and in return we want what's coming to us we are very reasonable people so thank you for your time thank you for those comments our next speaker would be Miss Gail [Applause] hyberger Gail hybarger kindergarten teacher at Northwood and Elementary rep on the seab executive board um I again I I Joe spoke eloquently he took a lot of what I was going to say so I will speak from the heart for me you know this is my second career I've been teaching in north in um beresa for 20 years now and I it's sad to say that the salaries are Joe as Joe said 29th in the county the fact that I'll be um have to teach another 10 years when I'm already uh 62 years old in order to afford to retire so I think it's it's only fair to ask that we get at least a cost of living increase we haven't had one in over three years and that's effectively a pay cut where we've also had two extra days added the most important thing to me when I come to when I'm working here is my students and my family I look forward to seeing them every single day and there's nothing more satisfying than when you the light bulb goes on and you see it and the kid gets it and I love seeing their their smiles and at the kindergarten level they tell you they love you every day and you know it's great 10 years in kindergarten I've taught most of the other grades I don't think I'll go back to any other grade but you know what the the most important thing to me is students and the families but it's hard to come to work today every day when you can barely afford to live in the county thank [Applause] you our next speaker will be Miss kinza Ahmed sorry I don't have a lot of room here okay um my name is kinza Ahmed and I am a mother of two in the berasa Union School District a PTA member and a member of this community before I start I would like to thank the teachers in this room the teachers who make things happen with little supplies who spend their own money to make education exciting and fun to the teachers who are kind and smiling even though their hearts are breaking or raging with anger who come to do their job despite not being able to make ends meet and could get paid way more for doing half the work in a way better job thank you to the teachers who are resourceful and get things donated to schools who call on volunteers to read to their low readers since the district can't provide a reading specialist to them to the teachers who incorporate art because we can't get art programs and a special shout out to the teachers who pre those FAL science kits they are time confu consuming confusing and prep heavy to all of you who come up with fun things to do in the dark with students because we keep having power outages but not being supplied with flashlights for organizing long bathroom lines because they their bathrooms keep breaking down for making outdoor educational activities fun because for six months of Summer there was no air conditioning in that particular pod I am humbled and grateful to all of the hard work you all do thank [Applause] you on the district's brand new and shiny website under the unchanged vision statement for the beresa Union School District it states vision statement baresa Union School District will be recognized for educational excellence and a safe Innovative and inclusive student- centered learning environment inspiring students staff and the community not only that one of your three goals which should be revised at the end of this year 2023 I would like to read to you one of your main objectives third one down from the top improve the mental health and wellness of students and staff I ask you I ask you have you accomplished that particular goal can you honestly reflect back on the past three years and say to yourself yes we have done that right by our staff and students because I am am here to remind you and speak up for that very staff that you have not rather than ending these negotiations and causing more and instead causing more stress and anguish on the teachers of the community creating the remote possibility of a strike if need be rather than meeting the needs of all teachers gen Ed and special ed and all support staff you have drawn out this battle spent more money on lawyers and negotiators and Consultants all to say we don't have any money I am here once again to ask this board the administrators and the negotiating team please stop taking things away from the teachers and please start providing our teachers with what they need so that they in turn may be successful in the classroom and the school Community last month alone this District spent thousands of dollars for window tinting on a building that already had windows windows that were tinted $8.7 million on admin salaries they placed fire alarms in a school where if you walk every two steps there will be a fire alarm the district has created a paid or created or paid out settlements on multiple occasions because rather than meeting the needs of their students in general or special education they disregard recommendations from teachers and get sued by parents of students who suffer under lack of care from the very District that claims they don't have money I mean they have spent thousands of dollars on Consultants on how to make more money right and before we jump to say wait a minute these are different buckets of money and different buckets of money cannot be moved or shared with the places where we actually need the money I would like to ask you if you cannot move money if everything is too hard to accommodate for the teachers and the students because that's why we're really here if you cannot help then why are you [Applause] here thank you for those comments so that will conclude all the comments for close session items and as always the board takes into consideration any comments that are provided to us and at this time we will now adjourn to close session and for anyone in the audience uh we typically expect to be back by around 7 o'clock maybe later uh depending on um the discussions that are had during close session so again we will now uh Recon or Jing to close session at this time thank you oh yes the uh Tom we figured it out yeah I saw talk [Music] yeah I had Park as soon as the teach all clear out oh you already take super I do take the Super I'm the highest level person in that building for [Applause] what right [Music] yeah [Music] one see you there I don't know wow year all prob I would turn the turn the button e all right good evening uh the Board of Trustees will now reconvene back to open session at 8:04 p.m.

roll call presentent Melinda sasy Charlene Diaz here Fred rushon here Myer ziki here Shaya Barnett here okay 1.3 update on the partnership with instructional empowerment and related data I've been waiting for this one I know you have been Madame President and board members it's my pleasure to introduce uh Kevin McDonald oh he did come yeah Kevin's here from instructional empowerment and he's the uh the team leader for the district and also one of the coaches for uh one or more of the sites and he's going to share some information with you about what's been going on and um and we uh we consider th those folks now part of our Bullhead City Bullhead City School District family they have they are embedded in our uh in our lives so Kevin's got good stuff to share Kevin I'm glad to see you're here because I asked if you would ever show up so we could meet you so yes thank you well I'm glad that I can be here with you guys uh school board members and also our honor guests it's a pleasure to be with you to be able to talk about our progress so today what I'm going to be sharing with you um is a comparative of when we came as a team from instructional empowerment and did our school comprehensive me back in Jan if you remember and we followed up with helping to support working on your fishbone and your school recruitment plan and um we use this one of the pieces of the school comprehensive needs assessment is our rigor appraisal diagnostic which is a very highly a research-based tool that we use to help to measure rigor in our tools we use that same tool in our rigor appraisals that we do for throughout the school year Kevin can because we have an audience tonight could you could you possibly explain what rigor is so that people would know oh great okay so when we speak about rigor we're talking about how rigorous the instruction is which is how uh how the how the teachers and the students work toward reaching those stfe standards so the rigor of the instruction is how challenging how uh the productive struggle that students experience uh how they are able to masteral Mastery of standards and our movement toward really attaining Mastery of our state standards and as we know our state assessments are all based on our state standards that's what our St St State assessments measure so riger really deals with our students in the classroom really engaging in text engaging in computation calculations that really help them to get to that Mastery quicker and be on that on level or above level does that make sense okay great thank you okay thank you all right so the rigor appraisal we did our first rigor appraisal at the end of August so if you go to the next slide um before I go into the next slide go into the rigor appraisal I just kind of want to briefly go over the things that we've done since we've started working again with the school district starting in July so go to the next slide and then we're going to jump into the the data of the rigor appraisal so just so you get an idea of the work that we've been doing with the schools here um the first thing we did is we had our designing and measuring implementation so one of the things that we really believe in is it's a systems approach to school-based change and part of that rigor appraisal helps to measure how those systems are reflected in the instruction within the classroom so we did our designing and measuring implementation at the in July which led to our model of instruction 101 which is a professional development we had two days of that with our teachers to help to get them the tools in their hand to in order to support them doing rigorous instruction with our students um our faculty coaches which each school has a faculty coach that works with their school have done coaching days with our instructional coaches uh using a look and learn tool which is a coaching tool that helps our teachers to get feedback and our teachers have really responded to being able to get that feedback on how is my instruction moving forward um and then also with that there's a model of instruction coaching tool which our instructional coaches and our principles and assistant principles get to utilize to help them to give those coaching points to our teachers then we had the rigor we have like I'm going to talk about now the rigor appraisal data we also have our school leadership coaches which uh I'm part of that team each school has a school leadership coach and we we visit classrooms using our classroom riger walk tool to gather Trend Trend data and help our schools to create an action board with a 45-day goal with our administrators and coaches so I encourage you whenever you do get an opportunity to get to our schools to and you engage with your principles and assistant principles to have them take you to where their action board is so you can see the different action steps that they're taking in their schools to help move them forward and keep their school focus on instruction and learning on their campus and then we also provide uh communities of practice with our principles and so we on this slide it says we have had one but in actuality we have had two since we've had I created this slide that we do once a month basically where the principles gather and they discuss what challenges they're having with implementation of the model of instruction and what can we do to create e eacy across our campuses um how can we generate that sense of urgency so that our teachers are making the instructional shifts that they need and then the last thing is we've also added support working with Gen lot to support our instructional coaches to how they can work together and collaborate to support teachers these are just a few things in addition to when we're here and we're visiting classes now let's go forward and talk about the data because that's where we get to see uh the numbers so our rigor appraisal next slide rigor appraisal is calculated through a consistency there's basic basically a 12-point scale that we have 25 questions so it's part in in part based upon what we see in the classroom but also what types of Works our schools are doing around data how are our teachers verifying for Learning and all of these measures and each of our five pillar scores are then averaged based on these 25 questions so let's go to the next next slide so let's do a comparison so when we did the initial School comprehensive need assessment which is the scna we did the rigor walk which is 10 classroom visits and we visited 10 classrooms in each of our five schools which would be 50 classrooms and then we did the same number of classes but not the same classes when we did our first scna here in um the fall so when we do the next scna uh sorry the next rigor appraisal sorry when we do next rigor appraisal we'll visit another 10 classes and those classes are randomly selected each each of our school leadership coaches randomly selects it because you want a trend data you want to capture that across the entire campuses okay so you can see the breakdown you can see how we try to hit a variety of different classes uh when we did the scna we included music and social studies and science classes uh but when we did the uh rigor appraisal um which is rd2 on here we focused mostly English L uh e Ela mathematics science and social studies okay let's go ahead and go to the next slide so let's look at a comparative of where we were in January and we didn't do very much of the coaching part from January it was just really consultative really focused around helping you guys to create your school Improvement plans but we've been hitting the road since August and since school has started to help to coach implementation so as you look here the there are five pillars that we have five pillar scores the first pillar score there on your left is the conditions for learning rigorous standards and so that's a measurement of how are the conditions in our school what's the environment like around which students can engage in rigorous instruction is the school welcoming is it friendly it is engaging do students feel like it's a safe environment now you see that from the first which is the blue column to the second column we had a slight drop on that area of our scores however take in mind when we did the uh scna that was in the midpoint of the school year so classrooms were much more established at that point and so now you're talking about the very beginning of the school year the end of August so that's going to be a little bit dropped when we do our second rigor appraisal we'll see that increase and continue to move up as we Implement our teams as our schools Implement our teaming now you look at the second uh second pillar score which is our standards-based student evidence you can see that we've already seen an increase from 3 to four now standards based student evidence refers to R our classrooms and our students engaging in standards aligned work so our teachers have done a great job of beginning to dig into standards and really begin to deepen their understanding of the state standards to make sure that the taxonomy level of what they are actually putting in front of the students is at the same taxonomy level or approaching the same taxonomy level as the actual State Standards that's a really big deal we use taxonomy Marzano's taxonomy scales as compared to what the state us just uses as a do and we have in the back of our a tool that we provide um is our crossw walk that compares the taxonomy level the do to the uh marzo taxonomy level so you already see an increase just in the little time from the beginning of the school year to the end of August compared to the beginning of the year the next thing that I'm super proud of is the activating student teams to achieve the standard so our model of instruction is truly built around students working in teams and collaborating having that actual academic discourse together is really one of the key powerful pieces to students really being able to attain to rigorous standards and rigorous learning you can see that we had a a large jump from 1.7 to 3.2 which really shows how much our teachers and our instructional staffs are really grabbing hold beginning that process of being able to understand and Implement in their classrooms that real rigorous learning with their students so we're activating student teams and we have an increase of 1.5 then we go to the next column which is where we have verifying learning to take action and that means are our teachers seeing what students are doing and adjusting their instruction during the lesson to make those instructional shifts to move student for learning forward in the classroom okay and you can also see an increase there we have a little bit of we have a little bit of decrease in tracking student progress toward the standards because it's August and our teachers are still getting to know their students at that point we've seen a lot of growth since that point um and I look forward to seeing what our rigor appraisal to comes into you have to know what the students are to be able to really help to track them and Implement those systems then the last one is um the average and you can see the average goes up from what we had at the school at the scna up to where it is now where it's at 3.6 so you do see that increase across the board where you see that overall we're making that progress toward having a more rigorous environment in our classrooms in our schools so let's go ahead and switch to the next slide so far any questions I don't know if I have time for questions but I'll keep going at the end I'll let give you time if you have questions to ask okay so here you have a breakdown of the average rigor appraisal scores and you can see the different schools and how they scored and you can see the different changes um across just give you a few seconds to look at that as it says in the bullet points Bullhead City Middle School saw the greatest change in walk average from January to August they have really begun to um do the work of really embracing those student teams in their classroom and really looking to embrace using those standards to drive the work and if you remember from our data before that's really great to see Bullhead Middle School really and those teachers really getting in deep into the work you can see that the average riger score has increased from 3.2 to 3.6 but the biggest thing the biggest celebration is that all five schools went up in activating student teams pillar okay and from our research and one of the things that we do is part of our agreement with the district is that we look at your Galileo data that you have that you collect and your state assessment data and we compare it to our rigor appraisal data and we know that when we where we have schools and we also we do this work across the country which you knew from when we first signed the contract and we first introduced ourselves we know that when we see an activation of teams the schools that have the most Improvement in the activating of student teams that's where we see the most growth most growth on their performance in state assessments especially in the area of ela because that discussion that rich discourse that they have their ability to really get into text is enables them to be more successful and a leing State Standards okay so that's really positive thing you can go to the next slide okay now this is another thing that's very powerful is the shift that we've seen in taxonomy level so if you're not familiar with Marzano taxonomy scales uh you have retrieval which is very similar to your do1 comprehension is very similar to do2 analysis do3 and then knowledge utilization is the for we're very big on the fact that we want to actually see students engaged with text every day that's our goal we should see students engaged with text all the way from our youngans all the way up to 8th grade and that's one of the key powerful levers so when we did the first scna 47% of our classrooms our students were sitting not engaging in text they were just sitting and hearing the teacher talk the whole time like I'm talking to you and the students are not actually engaged in doing the work the shift from that appraisal to the last appraisal in August to where only 16% of our classes walked there was no student work that's a huge shift so our students are getting text in hand they're getting math problems in hand and they're beginning to do much more of the work because you know he who does the work is the one that's doing the learning in the classroom right so if teacher is the one talking the teacher's gaining all the knowledge because they're really like going over these standards and the kids are just sitting back there but if the students are working then they're the ones that are doing the work you can see that that shift has mostly for the beginning of the year moves into retrieval but for the beginning of the year that's very common because a lot of our standards were right at the very beginning especially in our primary grades it's very much at that retrieval just the basic computation 60 to 70% of the state assessment questions are at that do level too on your state of assessment so we really want to see as we move forward us moving more into those comprehension as far as our taxonomy level of student works if our students are doing comprehension or higher work then they're working at the level of what they're going to be assessed at next slide so this breaks down and you can kind of see how that is spread across the schools as far as where we saw um the most student work on our first appraisal and where and the difference I mean look at that no student work column you can see how many classes I mean 30% was the the lowest at that first uh appraisal and now you look at the second um in August 02 20% only really 20% of our out of 10 classes um really having no student work in front of our students so that means the the teacher could have been teaching but the students were not engaged in text so you really see how our teachers are really beginning uh to to make that shift we have comprehension was observed in at least one of two uh in one at least one classroom at two schools and then we only had one classroom where we had analysis observed at Bullhead City Middle School in two classrooms but I know as we continue to plan and work in our plcs we're going to see more of that develop over the uh over the course of the school year next slide that's just a picture of some of our students engaging in uh teamw work discussing text you can see they're talking about it they're working together and that should be what you should see as characteristic of when you go into our schools is you should see students engaged talking working around text working around math problems and working together to really um to really tackle that rigorous learning and go ahead and go to the last slide which says thank you you have have any questions about the data that I just reviewed took up a lot of time that's was more than probably five minutes it's okay oh was absolutely can you go back to the Marano thing yes the page yes oh go forward oh right there there you go yes ma'am okay um Fred do you understand this stuff I believe I do okay I believe that uh you know looking at this that we can see comprehension if if I'm understanding this correctly com comprehension decreased decreased yes it decreased because analysis increased so we had Z percentage of analysis and now we have that TW 12% of comprehension is now really is split almost between comprehension and Analysis yes okay on the other hand the the retrieval if I'm understanding that correctly that's the students ability to recall and repeat and uh use the information they've been given in their work and then then of course the the decrease in the no student work I think that's that's really remarkable because uh to go from almost 50% to down to 16% uh that that's quite I think that that shows a lot of progress yeah so this is impressive and I think retri I'm sorry Fred I think uh you know I think that the longer we associate with instructional empowerment that the more seeing the benefits and uh we're we're really grateful to have you here helping us thank you thank you thank you yeah and retrieval is when we are asking students to basically just recall facts and dates you know in 1971 this happened you're just retrieving information or you're doing basic computation multiplication division you're just doing very basic facts comprehension requires me to synthesize information I have to comprehend what is the text trying to to get me to understand and or for math I have to read word problems and then I have to comprehend what is this problem asking me to do right so it's a higher taxonomy which means it's a higher rigor level because we're really wanting to engage our students in more tasks like that and so um even today I was at Bullhead City Middle School during plc's and I mean the the teachers brains were hurting because we just kept plugging away and like okay we've got to get to the deeper understanding of that learning Target so that they can really if the teachers are really able to understand what the students need to do with the standards then the students they'll be able to translate that into student work which is what we're looking at yeah thank you you're welcome any other questions I have some questions so looking at this taxonomy level we want to get up to the knowledge utilization obviously yes ma'am where is the state standards in comparison to this so I don't know how to put it into words like is most of what they're doing is it most at the comprehension level or is it mostly at the utilization so 60 to 70% of the questions on the state assessments are at do2 which is mostly comprehension it's not an ex we're not the Marzano scales are not an exact comparison or alignment we do have a tool that we we can make a copy for you where you can kind of compare and I have a deeper understanding of you know where it kind of goes across so our goal is to get to not more knowledge utilization it doesn't always lend itself because one of the things that we have to do is we don't want to exceed the content limit of our standards you guys remember you understand that so on the state assessment our standards are somewhat bracketed within how uh what that level of understanding of complexity it is and we want to really truly prepare our students to attain to that and then go beyond right that's where we really grow our proficiency Within in our school so if our students in our school by the end of this year if we see ourselves where 50 to 60% of what we're doing as far as the the uh taxonomy level of our student work is in that comprehension range that would leave us with about maybe 15 to 20% in retrieval and then another 15 to 20% in analysis or knowledge utilization then you're going to really see uh our hope would be that we would then see a lot of high performance on our St assessments right there's no guarantees right we just going to make sure our students are as best prepared as they can be but the understanding is that knowledge utilization in order for me to have NOS utilization it means that I have to have not only an understanding of the standards and the content I then have to utilize and apply that knowledge to a task and that's probably the harder part to get to is because the students really have to have Mastery of that standard and then take that Mastery and apply it to something different that that takes time that takes time that takes a lot of work a lot of planning a lot of really rich discussion amongst our PLC teams we'll get there we'll get there though and then my other question um why do you think Bullhead City Middle School is being so successful is there something they're doing differently or is there more effort on the teachers part or just just out of curiosity if you can put your finger on it well I would say so first of all I would say the leadership team in the back which most of them some of them are there the principal um they and Miss sharp and Miss SoDo put in some extra work over the summer without pay uh some of them did to really take the things that we talked about um working with the scna and I worked oneon-one with uh Miss with Miss Julie and also worked with her virtually on a lot of the concepts around the things that we will need to do for the fall so theyve put in a lot of extra work over the summer to really prepare their understanding so when they went into pre-planning they were ready to launch into they had a jump start we had a jump start if and I think also too like when we met when I met with them in the spring and we did the Deep dive of really trying to unpack the fishbone that faculty in my opinion has a lot of hunger now Desert Valley has just they've been doing the work for a while like Miss Cassie just really has been digging around and she already has that school in a place where they're very receptive um but she didn't get the extra time that we put into um the district put into the way that they structured the contract because you know you know where the data was for for Bullhead City and you knew that there needed to be some extra attention there right to help get that school to where it needs to be so um we put the extra time in we put in the extra work and we're starting to see those results okay any other questions um I Cass would you go back to that very first picture this one oh this one this one okay so one of the things that I want you all to understand is um uh when you go into our classrooms uh particularly the classrooms that are um really already moving in this direction this is the kind of thing you're going to see more of and less of teacher talk that doesn't mean that there won't be teacher talk we all know teachers have to teach but who does the learning and so you're going to see a lot more of this Kevin were you the one telling us about the kindergartener the kindergarten math thing that was Cara oh it was Cara do you remember that uh what she said or do you remember Jen yeah would you because this is an example so would you share that story about the kindergarteners so she was in um they were observing a kindergart clroom at Diamond back and they were using the math and the children were learning about the number eight so she had them on their Ms they had to figure out all the ways to get to represent eight so there were some children that were drawing circles or pass marks but then she had some that were drawing arrays or who were doing groups and that she had some that were even almost doing equations so without even knowing it some of those kindergarteners by introducing the number eight were already doing Simple multiplication addition problems and things like that so but that taught them that if they have this kind of U handle on the number eight do we really need to spend a whole day on just nine and a whole day on just 10 probably not so it also help them to see you know the ability of the students and that may so much concentration on that basic and I think the other key part from that observation was excuse me um was the students the four students were at a different level of their understanding say of of the the number eight the concept of eight um but the one who the one of the students who really already kind of had that concept was teaching the other two or three in the group and um and so they were really as a team figuring out how can how many ways can we represent eight and then he was kind of and he's pulling them along you know so by the end of the lesson those kids in that group were someplace totally different than maybe the rest of the class was um uh and that's that's the exciting thing that um that we're going to see so obviously classrooms like this are going to be a little noisier than traditional classrooms um because we're going to have conversations going on and that kind of thing so um when you go to visit be ready to see some different things yeah and I mean I would just Echo the sentiment that if you when you're in the classroom a lot of times as teachers I might say it a hundred times to the students and they just don't get it but then when that peer says no what he's trying to get you to do is this and that's where that productive struggle in working together interdependently is where the students are able to help each other and they still have independent time we don't get rid of independent time there's still an independent time for the for the students to show their own Mastery but that teaming time really allows them to learn from each other and then help them to master the standards thank you thanks Kevin thank you Kevin thank you you're welc thank you very much so I have uh I have some other good news for you that's why the item says information about ie and other data um a week ago Jen received from um from one of the people that she works with at the state department the information relative to how our students grew in the subgroups where we had them in TSI or atsi in other words our groups that needed to make huge growth um uh uh for and I think we had what 12 12 Al together 12 12 or 13 altogether Cass if you'll put that other chart up please Jen had to tie me down because I wanted to start talking about this the day she gave it to me but we couldn't it was embargoed until I actually got the letter a superintendent got the letter saying woohoo look at your information so you can see here um our schools and the subgroups that they all had been identified as needing to make uh needing to make big changes and um uh those kinds of things so you want to move your cursor so that little oh it's jens's it's on the thing sorry it's a screenshot okay so um in the column that says school name I want you to notice how many are crossed off we're down to three so from that whole list of subgroups from uh fiscal uh from school year 22 to school year 23 uh We've made the growth necessary for those to no longer be in um TSI or atsi and so I then would call your attention to the two columns uh of uh fy22 and FY 23 points and then the growth so uh example for the Middle School um excuse me uh EF those are El students um at the at the Middle School uh in 22 they were they scor scored at 2.1 and in 23 they scored at 28.5 n now the Target to get out of TSI is was 22 points okay what does TSI stand for tar TG support and Improvement thank you thank you I'm sorry I didn't say that but look at their growth 26 and a half points wonderful okay um so you can look down the whole group and see that um uh the reason that we're that we only have three groups left an an improvement here um one of them is because the growth was only was only I'm sorry but I think 17.06 is pretty significant but it did not get us to the 22 the two with the N simply means that the number of students in that subgroup was too small to be um statistically um to have a statistically significant number and so that leaves them in uh that leaves them in TSI U but I would call your attention to uh how many of these were and the growth was in double digits and um so um this is we celebrated with the leadership team or the instructional team this week um called a special meeting a special virtual meeting to share these data with them and um and to C have a little bit of a celebration um now we recognize it's not where we want to be you know we being at 28.5 or being at 4431 um or pick any of those numbers is not necessarily our Target but this amount of growth in one year's time was significant and um certainly worth some celebration so um I wanted to be sure that you all saw this and um um would have an opportunity when you see any of our folks at our schools uh to give them a pat on the back because they they worked hard for these subgroups and there the subgroups are e um uh special ed um we have there's a group called Hispanic there's there's the group for um one of them has to do with low uh reduced free and reduced lunch and ie one and two and of course that's all of our students so you know it's kind of like well okay um and so these some of these groups overlap the students in the groups overlap so for instance two or more races um and I will tell you that's not a group that we would particularly Target because I don't know that any of our teachers pay any attention to that kind of thing it just says that they've been working hard to help all of our kids grow and and that group happened to grow a lot so um uh you know and as I say there is overlap you know there are kids who could be in multiples of these groups so um so Diamondback has uh has one target left and Fox Creek has two and um but nobody's going to rest on their Laurels because the target changes so the target for this year was to have a growth of 22 points the target is determined by what's going on Statewide so the target for next year might be 27 or it might be it might stay 22 who knows but the thing is we can't you know we're not just going to rest on this little celebration as being oh where we are where we want to be um it's a celebration of what growth our kids have done U but we're not going to back off so and if you have questions please address Jen thank you w that was quite a meeting um do I have a motion to adjourn our Workshop I make a motion we adjourn the workshop I'll second that motion all those in favor I'm Alinda sabraski I Charlene Diaz I Fred rushon i v preser ziki i Sheila Barnett okay I call to order the regular meeting of Bullhead City School Board on Thursday October 12 12 at 2023 it looks like 605 is it am I right I have 604 604 on the screen so all those are present I present Melinda saski Charlene Diaz here Fred rushon here Barb Zar ziki here Shila barnat present would you stand and say the Pledge with me I pled aliance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liy and justice for [Music] all all citizens present um I hope you have signed in at in the back of the room so that we have a record thank you please print your name on the or on the attendance slip um we're in to call to the public at this time the public you don't need to read it remember oh yeah you guys did that for me okay and if you don't have any you really don't even have to have it read do we have any oh okay then we'll move on item 6 point or 2.6 adopt option of the agenda do I have a motion to adopt the agenda as presented I make a motion we adopt the agenda as presented I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I barbariki I Sheila Barnett it's interesting that that um we have taken off the donations here but when we were looking at the the papers online and I'm trying to find the the name of the music teacher Miss STK is that how you said Miss Durk was giving excuse me an award by the sun Watts education grant by a sun Watts education grant for $2,334 from mve Electric Cooperative and I know that they haven't got the money to us yet but I really was very proud of her for doing this so thank you very much MEC superintendence reports 2.