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also on channel 18 um Monday and Saturday noon and Thursday at 3 roll call Kate here Chris Oliver Elizabeth here y jenin here thank you very much Chris is unable to uh be here this evening and our thoughts are with his family um next on our agenda we have allotted on our agenda 10 minutes for public comment comment from the audience on any topic that's on this evening's agenda so if you're so inclined please come up to the podium I just ask that you state your name before you speak okay I was like the awkward pause um and so next I'll uh turn it over to uh Dr Jun sa Maguire minutes approval of minutes you get the minutes oh I do yes I do we have approval of minutes John thank you I knew it was going too smooth um so we have the regular and executive session minutes from the um we'll take them separately we'll do regular minutes for our September 25th meeting so move second okay any discussion all in favor I I great abstain great one exstension um and three uh eyes next I will entertain a motion for the executive session minutes for that same evening on September 25th so move Madam chair until the matter for which they were incurred is complete thank you second second okay any discussion all in favor I I I and I will abstain one abstention thank you very much so now I'll have you introduce I know and now next we're I'm going to introduce our student representative um Annabelle it's Johnson yes and uh two s's in that by the way um Annabelle just performed this past weekend in the band competition and I want to say that we were so impressed with you so we'll turn it over to you thank you um as a student advisory committee we don't have any issues to report on but we're currently looking on a way to get student input um as a whole and we're looking at like a Google form or a survey that we can um we have these advisory meetings every month um every student is in a class of students in their grade and usually we'll discuss um like goal setting um grades um and we think it would be a good idea to put a survey out that they can answer at each advisory meeting and we can take a look at the results and look at Trends and things like that and so far that's all we're looking at that's great thank you anybody have any Dr Jenkins so I just want to say that one of the things that I do for a living is survey design and methodology so um if you would like to have someone come in to talk to you about designing surveys and sampling and different types of questions um I would be happy to come visit with you all um to help you out on that because the ways that you design surveys can impact your response rate the responses you get and all that um so I'd be happy to help you guys out with that if you're interested thank you I'll contact Mr Shay and we'll work that out excellent you just gave it the thumbs up I didn't know if you saw her great thank you very much for that um and next I'll turn the consent agenda okay so we have a couple of things on the consent agenda related to fundraising activities first we have the Dello kushman school PTO and their fundraising activities uh I have to say looking at their um their ledgers have been quite successful and I know that uh I see uh the principal here and do you want to come up do you have any questions about the kushman Dello fundraising that's great and so if not I guess not Liz I think we do missed but I do like to always state for viewing audience because they don't necessarily see the same documentation as us um that the kushman dealo PTO is planning to raise nearly $45,000 I think it's an important reminder to our community members um how much our community gives to our school but also um it's one of the consequences of of low funding for our schools um that we do have to rely very heavily for things like field trips right there's a lot of field trip budget um coming out of the PTO and we very much appreciate that but I think it's important for the community to know those figures motion to approve great second any any further discussion all in favor I passes unanimously next we have the Dartmouth High School music department well I just want to mention fundraising because I didn't mention the Dartmouth Middle School also has a a fundraiser so um I know you want to move forward and again echoing what Shannon had to say these fundraisers are truly important for a lot of the the important school activities that are going on every day uh across the school district so that is um again Dartmouth middle school and Mr Ross's here if you have any questions for him anyone have any questions sorry I'm going to be the you know um I would just appreciate this is fine for the year but you know we are the fiduciary responsibility for the school district and so I think it's important all of the other PTO and we've asked this of the the band does this as well their fundraising arm um to just submit like totals and budgets and all of that because that's part of our duties as a school committee um I don't have a problem with what they're doing this year um but as a general sort of principle we'd like to see those okay that having been said I'll move approval I'll second okay any further discussion all in favor I I and we'll follow up on that as well Dr Jenkins and so next we have the Dartmouth High School music department and they're looking for permission for a cultural Excursion and performance in Spain in February of 2025 and I know in your meeting packet you have the trip itinerary um I think we do have representation I think this is got to be the de this has to be Heather Church yes who's here to answer any questions that the committee might have how exciting for our students to have this opportunity I want to tag along but you're welcome too thank you I appreciate that we have a very big group that's already committed to traveling um pending your approval and you know um very ambitious and I'm just curious when was the last time such a trip was taken by this sure um the last time was in 2018 and we traveled to Scotland and with the same um travel company that we're hoping to go with this year MCM arts and we had 112 people on that trip a um actually it was 102 and we had about 60 students and the rest chaperon Tagalongs and staff okay um and we're looking at about the same numbers for this one actually um and we've traveled quite a bit over the past 20 years since I've been here every I try to arrange for one international trip every four years so that every student can have the opportunity to do that um then one domestic trip also I don't have any questions I'll move approval it looks great to me I'll second right any further discussion all in favor I I excellent great have fun okay thank you so much move that up yeah and um I I thank you so much Heather um thank you so before our presentation I just want there's some uh I propose uh moving the superintendent's report up now to share some additional information and then we'll go into our presentation sure sound good yeah great I appreciate that so the reason for that is because we have a couple of guests here this evening that I'd like to give an opportunity to share some of what's been going on um in our schools we want to give them a chance to hire highlight some of uh the recognition that our schools have been getting and just some of the phenomenal work that's happening here on an everyday basis and we want to give our schools an opportunity on a regular basis to come before you and to share some of again what seems like the day-to-day but really special events that are happening on a continuous basis in our schools so we're going to start with the middle school and I'm inviting Mr Rossy up to the microphone you see he's advertising for the Middle School we'll get to that a little later you're going to talk about that okay I'm pretty sure he has a starring role and we'll hear about that but he's going to talk about some of the wonderful as I said work that's been going on at the middle school and it was an event that I was invited to that I was really excited to be able to walk around and see how engaged your students were well good evening everyone and uh thank you for having us and giving us this opportunity on October 4th we had our 9th Annual career day and uh that's earmarked for our seventh grade it's put on by our guide Department uh Paula Pacho and Temple Mitchell and we had 30 guest speakers come in throughout the community and speak with our seventh graders about future opportunities and it's a it's a great event that keeps getting bigger and Temple actually is in the detect department and she put together a two and a half minute video that I think can explain this better than I so I'm going to uh I was told I just need to press the space bar so I'm going to see if this works um but before I do that I would like to give a plug for this year's production of Cinderella it's going to be November 17th and 18th our kids are working hard there'll be a Friday show and a Saturday afternoon show so we hope you can can all come on out and make it so let's see if this works with the space [Music] bar the Dartmouth middle school has been hosting career day for several years now it is a day for seventh grade students only to hear about careers and professions right from our community members in preparation for this day 7th grade students participate in an exploration period during social studies students learn more about themselves by first taking a learning style survey and then a Career Cluster survey with the learning style survey 20 questions they learn if they are best learning auditorally visually or kinesthetically the Career Cluster survey 35 questions guides them as to a profession that might offer a career matched to their personality and [Music] likes the career day committee then invites volunteers from the community to come present students are then asked to choose a first and second choice of presenters they would like to hear from the committee then coordinates the schedule for students to attend two sessions since each session host two present presenters students hear from four different professionals we are thankful for our community professionals that volunteer their time to present to the seventh [Music] grade [Music] my colleagues have question or comments yeah that that's how how did the students receive it we get a lot of positive feedback from the kids we actually um one mom had emailed one of the seventh grade teachers and said it was the best school day ever for him that he had ever had so we and the presenters get a lot out of it the from the sneaker store he he actually was uh yeah I mean great experience for him when you go back to just looking at the sneaker store were they like Nikes or are there all different types that he sells I think he he uh does all different types I think he's a collector as well oh he's a collector okay sure that was good nice very nice and yeah thank you to uh all the presenters to taking time out of their day and i' give a big shout out to our guidance Department in Temple Mitchell and Sarah Dias and Paul Pico because they really are the the committee that organizes that day yeah absolutely good job it's a great event I've done it before but it's kind of hard to explain to seventh grade student sometimes what a PhD is and college professor but it's always fun to do and I I I think the students do get a lot out of it so it's great yeah it's fantastic I remember um last year when may um I just hap happened to really enjoy um Dr Kate Burke's presentation and and I don't know if it was the practice of if this happened for everyone but but friendly with Kate so she shared to with me that my daughter had you know they I'm assuming that they were prompted to say thank you to the presenter and and what they their takeaway was um and my daughter wanted to go on to to um some sort of like occupational therapy which I'm thrilled about and hopefully she keeps on that trajectory who knows but um uh it was nice to hear that the presenters were also grateful to hear back some comments from the students so I don't know if that was just a oneoff or if it's just part of I think it's it's a pretty consistent experience that the the whole group has yeah and I did have the opportunity to visit the school that day and Mr Rossi walked around with me and we got into a couple of classrooms and the students were truly engaged and I think even though as Dr Jenkins said their seventh graders um there it's never too early to start them at least thinking and just exposing them to Opportunities and things that might just start sparking their interests at very early ages and they were you couldn't hear a pin drop which is highly unusual for middle school and I can attest to that fantastic thank you for sharing Mr Rossy before you leave you do have to tell us what part you're playing in so um I am going to be a fruit vendor in the uh opening scene and I will uh I will be singing with an ensemble cast that the uh I think it's the prince's having a ball I have to you learned your lines J I I I need some work in that department but I'll I'll get on it so I hope everyone can come on out either on the 17th through 18th wonderful fantastic thank you very much it is it is a bit of a step down from Teddy but uh I'll I'll take what I can get he did have a speaking role last year now he's part of an ensemble so thank you okay and and next again under teaching and learning I want to invite Mr Shay and Miss chavier up to talk about a couple of wonderful things that happened at the high school in the past month one was certainly the college fair um I know if you want to just talk about that briefly and then also a a very special recognition that Dartmouth High School received uh recently that I think is important to share with the Greater Community uh this is the perfect segue um very exciting to hear that the middle school is cultivating our students passions and um one of our mantras is for students to pursue their passions and AP allows students to do that they think about what they want to do with their lives and they can take College ready courses to prepare them so they can pursue whatever occupation they want to pursue so thank you to the middle school for laying the groundwork we're very excited about that so this year the College Board um launched a new program called the AP honor rooll and we received silver distinction now we have room to grow but silver distinction is quite an honor and we've really been working on this for the past I'd say six years uh working on Pathways of study guidance counselors creating plans for students to avoid taking you know five or six APS senior junior year so they're peppering them throughout so that being said very proud of our students our teachers and this is I don't know if you can see this but this is basically the breakdown of the honor roll progress report so the progress report is this we must meet or exceed the criteria for a given recognition level for all three metrics College culture college credit and college optimization so for college credit we received silver which is 42% or more of our graduating cohort scored a three or higher on at least one AP exam during high school now it's important to note and I'm very happy the College Board acknowledged this that to avoid pressure on students to take large numbers of APs only one AP exam score of three or higher per student contributes to this particular indicator for college optimization we earned 42% and uh seven well no I'm sorry yes 42% or more of our graduating cohorts scored at three or higher and at least one AP exam during High School to avoid pressure on students again to take large numbers of APs only one AP exam score of three or higher per student contributes to this indicator for college optimization which we received 177% which was excellent 177% or more of our graduating cohort took five or more AP courses exams excuse me during high school at least one of those exams was taken in ninth or 10th grade so that students are spreading out their AP experience across grades thinking about how it applies to what they want to do to their future or at least pursue their passion and um because that feel because I'm sorry um at least one of those exams was taken in nth or 10th grade so that students are spreading the AP experience across grades rather than feeling disproportionate pressure in any one single year AP also the College Board recognizes that research shows that if students they if they take six or more APS and do not improve college graduation rates beyond the optimal total of five such courses the bottom line is five courses is what students need to do anything more than that they don't count more than the five exams so they're really looking out for our students so that they don't overwhelm themselves so we received the silver distinction and in some of the categories we receive the gold and the Platinum so kudos to all of our teachers guidance counselors administrators parents the second recognition that we received was AP access now the AP access it honors schools that encourage lowincome or under represented minority students to take EP courses and the percentage of students in at least one of these categories who took at least one AP exam before graduation is proportional to or above our school population so demonstrating that we have a a a clear and effective commitment to Equitable access for students and one thing to keep in mind the College Board also recognizes and colleges that even if students don't receive a three or higher they're preparing themselves for college they're creating that and cultivating that college ready skills preparation strategies so even if students I always tell them don't worry about the score that you get on the exam you're preparing for college and you're here at the high school getting the support that you need before you get to college so I'm just very proud of our students Mr Shay and I have have worked very hard um to prepare our students um for the AP exams and AP courses and we try to offer as many as we can to our students to all of our students any questions Mr thank congratulations that's great news couple of well a whole bunch of questions actually how many students take AP classes okay so right last year yeah I did write the numbers down for last year because right now we're still no there still last year we had a total of 551 total exams so there were about about 300 students who are enrolled in AP courses and some students take more than one obviously um so we had a 3.1 average score and 68% of the scores were three or higher you know that's all great but what what we care about most is that our students are pursuing their passions like the Middle School mentioned earlier we want them to feel confident we want them to be able to go to college and feel like they are prepared and that they have a dream to pursue how trying to figure out how how to word this I just word it the uh what type of credits do they get from the colleges I mean does every College accept every exam or does it depend where you're going what you're majoring in that I'm so glad you asked that because we had an assembly at the beginning of the year and I met with the AP students and I said it's very important for you to investigate your college and guidance counsel's work with students to find out out what courses what AP credits they will accept some schools accept three or higher and any other schools if say you're going to be a uh biology or medical have a major in the medical field they may not take those particular courses because they want them to take the courses in college so it really varies from school to school so it's so important to educate students to let them know you know look into the schools that you're interested in find out what they accept and find out what they won't accept so that you know you're not over um stressing yourself is there a uh a limit to the N to the number of credits in other words if I took AP English and passed you know you get they give you the three credits in college if it's ex is there a limit to those credits that that they can get depends on the school depends on the school it really depends on the school okay thank you thank you madam chair you're welcome those great questions anyone else um I'm just curious um students who are taking AP courses in n9th grade um it's the same course that a senior would be taking correct yes so are the ninth graders stepping up or is yes yes it's not like when they're taking them in their the lower grades that they are maybe not at the top a particular curriculum it's very established the teachers have to submit um their syllabi to the College Board um and um one particular course is the AP Computer principles that's very computer science principles that's very accessible to nth graders so nth graders and seniors can be in that class great yep yeah I think it's a great program and I'm particularly pleased with your access honor um you know I I think for a long while AP was um very much the province of certain types of students and to get that award I think is it's they're both great but I I'm I'm super proud of that for you because I think it's fabulous and I know you know um my kids took a number of AP classes here and did well on some of the tests and not well on the other but they got amazing experiences in all of those classes and that was really important and I know um I can't remember who they took AP goo from God yeah yes God bless her soul she had the two of them together in the same class um but you know we would talk to them about their experience and because that's what I teach at um Dartmouth and I can attest to the fact that the quality of instruction that they're getting and what they're learning is on par um with what they're getting in a in a college class so it's a really great program and a super proud congratulations to all of you on the these Awards just a little caveat we've partnered with mass Insight over the past two five or six years and that has really been a a very strong partnership to help us democratize AP access and to provide students with study sessions mock exams and wonderful PD for our AP teachers a big shout out to our AP teachers they spend a lot of time preparing and they go to um high quality conferences and workshops and um they put a lot of time and energy into making sure that our students get an equal access and a great rigorous course can I jump on that for a second I just want to say that um the access side of things is something that Ross and Rachel have done a lot of work on um they've met with students they pulled students down and based off of SATs that the PSAT scores that give our AP potential but they've really sat down with students and really open their eyes to say you can also do this too and just that meeting with another adult that says you have the ability you've proven it to us is a lot so that's a lot of hard work that Ross make I put together and and you are correct Dr Jenkins in that when I used to teach English and I'm just thinking of English it was only a certain level of students that would be in like AP Lit maybe 10 students now we have three sections it's just it's it's exciting because we're we're really preparing our kids yeah thank you so much and thank you for all of the the work that had gone into this U you know coming to fruition in this way um great job uh really proud and and I'm especially thankful for you to bringing this to us and sprinkling in some great information um through your update as well yes I just I want to add that you know I don't know if we talked about this but the college fair was also if we h space yes oh good because I wanted you to hear about that too I just want to say like I just saw uh Mr parate peek his head out I just want to make sure we're speaking into the microphone we I'm not sure if that was why but it might be oh you college fair because there's so many exciting so our college fair was held on September 26 we did it for our Juniors and seniors we had over 75 universities colleges um and technical schools attend as well of all branches from our military represented we tried to show a lot our students as many post-secondary options as available um the big thing is is this couldn't be done without Miss kach I don't know if you all know her or not she's one of our guidance secretaries she spend hours doing that driving to Marisol has been the first thing in the morning to get make sure our our presenters or our our College Representatives all have just a nice quality breakfast so um it's one less thing on my plate which is really nice and she does a spectacular job that I should not be doing it anyways so um it was an excellent day it was really fun it was really intriguing to see our especially our Juniors our seniors have a little bit more of an idea where they're kind of more in the process of like the applying side but our Juniors this is really their first full exposure to being like oh we're going to be grown adults real soon so you could see that kind of on their faces they they were taking it very seriously asking really insightful questions when they were visiting tables and and really a a lot of them had a vision and at darmouth 90% of our students are postsecondary so whatever that means so we have to have something that shows for all of our students it was exciting because they they had all the pamphlets and M look they were very excited about oh planning for school um so it was a great experience to see their little eyes light up I can attest again that there was a lot of excitement in that space and lots of great colleges universities represented um throughout the gymnasium filled I think every spot was filled in there so it was a great job by you and your team it's very proud that Yukon was there too in case anyone wants to know thank you so much thank you everybody thank you for thank you thank you again yeah and and again thank you for um you know bringing bringing this information to us not just in a way that we're you know hearing throughout the year yes I think it's important to hear directly from the folks out in the schools that are leading this work and so I thank them for being willing to show up um here on a Monday evening to share this with you it is I think it's important work that they need to be sharing not only with the school committee with but with the public um and so just ju I'm going to just finish the superintendent report and so um I just wanted to mention that this past week I want to thank the principles and their leadership teams for welcome welcoming me into their schools I got to spend a couple hours in each one of our buildings this past week and the focus was really about talking with leadership about what's going on that's impacting them on a on a daily basis and really hearing from them individually and as a group group what their goals are and I have to say again impressed with what I've been able to see um in this entry planning phase uh of my school year my entry and I've been in plenty of classrooms now and there is a lot to be proud of and I just want to say thank you to the Educators again that have welcomed me into their classrooms um it's it's really been impressive and so I want you to know that you should be really proud of what's happening in your schools every day um next I just want to mention be because we've had a few inquiries about the State Board of Education and the revised health and sexual education standards um I know Mr chrisa foi I hope I'm saying that right Ben um I don't want you to tease M Mr chrisa foi all week long um about me mispronouncing his name at the last meeting but I know he's had some inquiries and this isn't going to be a sudden change in the way that we approach the curriculum and the standards for now it's um for lack of a better way to describe it status quo because there will be a team that comes together to examine the changes to the standards and to be strategic about how we Implement them and we'll come before this board before the school committee to discuss those changes before anything um before there before they're implemented so I wanted just to reassure you about that um just a quick update on HR I know I want to thank again I want to thank lorri denisio who is doing really Yan's work as a one one Woman Wonder right now because I mean I know she's out there and really busy uh and at some not never overwhelmed just always always uh on the Move though and and doing the best that she can again doing the job of two people and we're expecting her name is Kim redlon I think I mentioned it at the last meeting and as soon as she uh joins us we'll have her here before you to introduce her again HR I want to say put out uh just a plea for esps Education educational support professionals we really need you so please if you're listening and you're looking for some work and you live here in Dartmouth please reach out we'd love to have you on board board and I also want to say the same about substitutes so if there are folks who want to work but don't want to work every day well substituting could be uh maybe something that is of interest to you and I want to thank Kate again always I always than thank Kate for the HR piece of this and Nelly who is always busy on boarding our substitutes and so that's the HR piece but I do want to talk about climate and culture because it has been so so exciting and I just want to say let's not forget about fun it has been really fun here in the Dartmouth public schools in the past couple of weeks for lots of great reasons and not just because the football team is undefeated but congratulations to the football team we're really happy for them there's so much excitement going on um if you are at the stadium I've seen a few of you there of course Mr noones is there all the time I think he must live there somewhere he has to have some space set up there um but there are other great things going on with all your sports teams your band your clubs I mean there is just so much excitement going on I do want to mention to you that there was a recent uh football game where Dartmouth the Dartmouth foot football team was winning by a large margin and Mr Christa foi shared this with us and I think it's important to hear not just about how great the athletes are and the fact that they have a winning record but who they are as as people and so this was shared with Mr christop foly this is from a coach from another team who just uh wrote to him and said I just finished watching the football team football game between our school two schools it was a lopsided Affair from the opening whistle in in favor of Dartmouth my reason for emailing you is that I admired the character I saw from your sideline and coaches once the game was out of hand your coaches put in substitutes and both teams played hard to the finish at the conclusion of the game your players made an intentional effort to come over to our sideline and shake hands with our players who were at the game but injured and on crutches it was sincere and in my opinion one of the best parts of High School athletics I thought you should know so I thought you should know that that's one again one person's uh sort of perspective on on the character of the students on the football team team and then just to take it a step further uh this past weekend we also had the opportunity to work with our cheerleaders um and I want to give a huge shout out to our coach uh Rebecca bragga and our DHS depart uh dmouth high school cheerleaders because they were phenomenal in that they went over to the senior center last week they joined the senior's line dancing class um it was spectacular uh they learned a few steps the CH leaders shared with me they did the hustle and I um I told them I gave them the title of a movie they should go back and watch uh you probably know what movie it it is and and hopefully they will um but it was so genuinely touching to see the interaction between the Dartmouth cheerleaders and the seniors at the center and then to take it a step further the seniors came to the football game now they were so excited they had their pink hats on that they had their pink fedoras they got they had a ton of energy we thought they would leave at the half I went over to see them at the half and they weren't going anywhere they were definitely all they were bundled up they came well prepared um and I want to give a special shout out to claudet Claudette told me that she watches the school committee meetings all of the time so claudet I told you I was going to say hello to you she told me she agrees with most of what I say but not everything but I want to thank her for that but I do want to say that there was a real Spirit um of of genuine care between the Dartmouth cheerleaders and and the seniors that that came to the game and and those are the kinds of things that we're looking to build upon so all of that is again that's the fun stuff um and that's that's the end of my report that's fantastic thank you thank you it's really good to get all that good stuff in and now we shift if you um turn it over to you I know I I get to turn it over now to Mr kie I want to thank again School staff for being here tonight thank you for coming and presenting um and then Mr Kylie gets to talk about the budget which he has been hard at work the B past couple of weeks as you remember uh what we promised is that we would uh we would work toward presenting you with a preliminary budget as early as we could and and Mr Kylie again has been hard at work at that thank you Dr sa Maguire so there is a sense of urgency here you know we we really do need to start this process and work through the various stages to determine where we're going to be in fiscal year 25 so let's talk about it a little bit um let see so our process is a little different this year so normally we have a very collaborative process in which we're um working with all the stakeholder groups and determining what our priorities are based on our school Improvement goals and student achievement goals um we're not there yet it's early for that and but what we are doing here is preparing a preliminary budget that um while it doesn't reflect those types of process processes yet uh it is based on trying to provide a level service um is and I'll talk a little bit more about that level Serv service is um budget so that said there have been some areas that we've adjusted in that process and I'll talk a little bit more about those um we've done projections of various areas of the budget um this is much earlier than I would normally do these types of activities so I have less data to to rely on but uh Staffing tuitions utilities Transportation they make up almost all of our budget so um when you're projecting Things Early makes it a little more challenging um this is what I would say a what I would call a starting point you know a beginning of expressing our needs uh so we can find a path forward that works so some of the key factors that um make up uh the work that we've done so far uh on the Staffing side we had some good news in that we have collective bargaining agreements in place haven't done one of those types of budgets in a while where we have that set um that's the good news but it is also a challenge we have to actually fund those agreements um we usually uh retirements will be a factor in uh resulting in opportunities for us to save some money um sometimes they can partially offset the increases that are contractual in the budget we have three retirements uh scheduled for this year so very low number of retirements now that's great in some ways too it means you know we're maintaining keeping uh great experienced staff so there are positives but from a financial perspective there's not there's not savings to be had in that direction um transportation also has been positive in some ways in that we have had uh level funded contracts for three years that are now due um we are going to be bidding this out uh in the near future um but it's a guarantee that it's going to increase significantly the cost of of providing in transportation services is dramatically increased um the the um minimum wage increases have driven up lower uh paid jobs in that field so the higher uh paid folks with school bus driver licenses are making more money than you know significantly more uh than they were making three years ago when they bid out this contract so we shouldn't be surprised to see a substantial increase and right now I'm projecting 15 % increase in that area this um next area is uh one that I'm just not sure about I I don't I know that you know we're facing um some challenges in terms of supporting kids that are um you know either in a homeless uh situation or foster care situation um we have spent more money in this area uh in the last few few years and there is State funding state and federal funding that supplements it but I just don't I I don't know as this uh the numbers increase how much of that we can we can count on so uh enrollment so so we have a less than 1% 8% um decrease in enrollment that we're that we're working with in uh in 2024 expect to be pretty level from that in 2025 but that said we are proposing some class siiz adjustments um so particularly at the elementary level uh because of sort of pockets of enrollment fluctuations that have occurred so we're keeping an eye on that and if there are opportunities where we feel like we should address something we're doing that so that's already included in this in this uh budget proposal does have a slight impact that's part of why I said level service is so there are some classrooms that'll have some more kids in them than than had been in the past um special education tuition we uh last year if you remember we had a we had a big issue with this where the the state where the rate of inflation was 14% And the state ended up coming through with with some funding for that um 4.69% so a little more manag ible but still obviously a not you know it's a pretty sizable increase uh in terms of the rate of inflation so that's going to impact you know our our outplacement tuitions um it's also I would say uh difficult to project that area of the budget which is a pretty sizable one uh at this point in the school year so we're doing the best we can with that but that's a work in progress It's it's always a work in progress right up until the start of the actual school year but um particularly difficult this far ahead um the other thing that I didn't put on here but I just want to mention is I've I've mostly level funded the utilities area and you know we've been working really hard to try and be more efficient um we've done a great deal of HVAC work in terms of controls in the buildings and improving our HVAC systems as best we can they are older systems uh but we've done a lot of that work and I do hope that those efficiency improvements pay off in terms of sort of balancing offsetting rate increases um and some mild win mild Winters if those things continue that would be nice too but uh but I do hope that we'll we'll reap the rewards of some of those efficiency measures so Town state and federal factors um so really you know now that like tonight we're going to be talking a little bit and you can you know pepper me with questions about this um as we work through this we're going to begin our meetings with the town side of government meet with the Town Administrator who had expressed interest in in meeting on this and I kind of told them we need a couple of weeks because I've got a I've got to prepare it um so we're at that point now so we'll start that part of the process uh um I it's I don't think a surprise to anyone that the Esser funds uh have a big impact in this we we have a couple of Esser positions that are currently vacant so those positions have not been filled won't be filled in fiscal year 24 won't be a part of things in fiscal year 25 uh we have um two additional position we we have 14 total positions in Esser um still though um that there are some that are partially funded but it's still substantial amount of funding we have um we looked at those positions and and I've got to say that you know we talked a lot about what those positions were they're providing essential services to kids they're providing things like therapies and counseling that I don't know how we can live without um so do you mind if I just I would love it so I just and thinking about the SR funding I just I think it's important for people to think about context and so I have heard um so sort of some questions about using Sr funds to fund positions instead of one-offs and one thing that I think is important for everybody to recognize is that context counts for a lot so at the time and even though I wasn't here at the time I can I can at least working with the folks that I'm work working with know that they were very thoughtful about the way th those funds were expended and they were expended in the best interest of students and I think it's important to recognize that and I I just with I'm repeating myself but context counts for a lot and and the need was there the need for the Personnel was was an IM there was an immediate need and so that's why those funds were expended the way they were and so if anybody has questions about that I mean that's the answer the funds were expended because there were needed services for students and after all that was what the money was supposed to be for thank thank you um the the state aid part of this equation I know Mr noon's that must have been his first thought if we're going to talk budget in October um we have no idea we have no idea what that's going to be it's going to be months before we know and uh so we'll just have to see I wouldn't expect any significant change I think it would be part for the course and we'll just get a very small increase per pupil uh again unfortunately F uh federal and state grants I've this is also early um we've basically just gotten approved for our existing this year's federal and state grants um so what I've done is looked at level funding and Hope that that is something that uh that occurs um with the different legislatures and hopefully it comes through there's a few other things that I listed there that are really things that do have a significant impact on the town budget but um are really just way too early to to tell so health insurance costs obviously that's in the town side of the budget um as is great to Bedford V Tech's uh cost and Bristol agie cost those are not on our on our part of The Ledger but you know it is one pool of money so um one Dartmouth I guess I'd say so um so all of that uh being said where we are currently with our preliminary budget increase is a 5.3% increase so that would be a preliminary budget of 54,2 74,7 um not including the Medicaid budget line which is like a separate budget line in the T in the town's budget but um so it would be a 2,731 n93 increase over the fiscal year 24 budget um I I think we did just I did just want to talk a little bit more about the fact that it isn't exactly level service so we have two Sesser positions that aren't filled and aren't going to be filled we have two more s positions that are going to have to be cut as part of this process we are also going to have to look at class size adjustments which I mentioned at the elementary level so we're being thoughtful about this that's six positions that existed that are no longer longer going to exist um in this preliminary for discussion purposes draft um and and that's sort of that's sort of where we are with with that I didn't um I thought that this would be a good time to sort of give you that broad overview and not get into the nitty-gritty yet because we got a ways to go but we can begin to to talk a little more about what the next steps are are so this really needs to be flexible so um I can see a lot of back and forth through this process if we're going to make this work right um you know meetings with our District administration like I said haven't had those thoughtful discussions collaborative discussions districtwide we've had a little bit of discussion but not at a detailed level looking at their proposals um if you remember last year we had $2 million worth of proposals from the schools that we couldn't fund those needs haven't changed either um so that hasn't been a part of this process continuing the budget development process obviously um you know updating estimates and and making sure that we have the best numbers we possibly can that'll continue uh budget subcommittee meetings and that's something we have yet to have one so this is not a normal thing that we would bring it to the school committee without having a budget subcommittee but it was a matter of necessity and urgency to do that um that I would like to have a meeting before the end of the month um with the budget subcommittee so I'll be reaching out and so we can talk about that meetings with the town Administration as I mentioned that that's going to happen now um you know now that we're beginning this process and I'm talking to you about um where we need to go we've got to start working uh alongside side with the folks at the you know in the town and trying to make something work um school committee discussions you've got lots of time to discuss every meeting between now and when you are supposed to approve the budget in April There's an opportunity to discuss it and I'm always available so if it's an individual discussion that needs to be had about this I'm happy to do that at any time um public hearing down the road it's a long way way off selectman and finance committee I put March because it's usually in March I'm pretty sure that given where we are going to be with this um issue this challenge that we're going to need some help um and hope that we can uh work with folks on those committees to try and solve this issue U and then town meeting in June so those are just some of the things there might be some other steps that get added depending on how we proceed but this is um sort of where we are with the process right now be happy to answer any questions you might have turn it over to my Dr Jenkins um so I've got several questions and thoughts can let me start with Transportation I know 15% seems like a big number but to me that seems like a small number knowing sort of the bidding environment and what other communities have seen in recent years um do you think I know it's early you don't know but to me that seemed low I'm a little worried about it okay I am a little worried about it the wage rates have increased significantly for those folks and the competitiveness of that market has you know I mean there are districts that like are from what I unable to trans communities now are getting one bid yeah yeah that's correct yep almost exclusively and that's Statewide it's it's actually more than Statewide it's it's a national Trend and um something that I I think there's just not enough drivers for competition to you know to result to be a result of that so all right so my my next question right political scientists we have an assumption of level funding from the feds um I'm a little worried about that and I just think it's worth I think it's worth articulating because I think a lot of people think well you know conversations about deep cuts to education at the f Federal level are going to happen in other districts um but so maybe it's worth sort of could you maybe just talk a little bit about how Reliant we are on sort of federal funding just in a ballpark sort of sense so people get a sense because I think it it sounds like it's going to impact somewhere else but that sort of decision at the federal level would be massive to us yes yes absolutely could be um right you know it's interesting I mean we have um couple of million well so Food Service looks like that part of it is kind of taken care of right with the universal free meals I think maybe um I mean it was voted in Massachusetts so they've got to come up with the money somehow I guess um so that was a major source of federal funds for us outside of that the rest of our budget um I mean we have a number of Staffing positions that are um you know critical like have to have position not things that that um we can do without that are uh federally funded we have a couple of million little less than $2 million of Federal Federal grant funding right and so I think I just want to make that clear to people because I think people think it wouldn't affect Dartmouth it's going to affect EV nearly every community in the United States including ours um maybe we can be a little optimistic and hope those things don't come through I don't I don't wager on predicting us politics anymore even though that's my field of study um so I just want to highlight that and then the last thing I just sort of want to talk about is so we know right the Esser Cliff is is here it's upon us and you know I don't disagree I mean hiring people was the only way to service kids those were those were the things that they need they are the things that they continue to need um I know we have a policy on you know sort of townwide about not using one-time revenues to fund ongoing operations but I don't worry whether we need to use some infusions of one-time Revenue to ease us off of that Cliff I'm not optimistic that the town's going to be able to give us 5.3% right that's a lot from the town side and so we do have some sources of one-time revenues that could help us ease the Gap right as we fall off that Cliff of the funding for that over two or three years rather than a coming one year 5.3% and so I think that's got to be part of the discussion as we move forward with the finance committee which I'm gesturing because some of them are here and with the town um as a not as an ongoing sort of thing but recognizing that this is going to help us get through this period and all of us agreeing to a limited period of use of one-time funds to help us you know so it's not like we have to lay off 10 to 12 people that we really need um so I I hope that that's part of our discussion um I know there's been I think it's a positive thing an aversion to using one-time revenues for recurring expenses I get that I don't want to be back in the mess that we used to be in but I think here is an appropriate situation where we need to strongly look at that that's it for me Mr n thank you madam chair um couple of things going back to uh your key factors uh Mr Kylie uh about the homeless and Foster Care Transportation do we get I know we get some McKinny vinto and I'm putting my government hat on yes and that type of deal but you know we there was always way back you know you build them for $100 and they give you 50 yeah on a good day type of deal is that still in existence are they kind of maybe up to 7580 even though they if my memory is any good they were talking about fully funding yeah that type of situation they they were talking about fully funding it now when when they talked about fully funding it they were using the numbers that were in existence there is a dramatic increase um that that exists right now so I am skeptical because because the state budget is voted at a specific number it's not um first of all the state budget says that they'll fully fund it the the the law says that they'll fully fund it they just don't fully fund it so that's with many things in in the state budget that's you know the way it's approached um I would I'm worried about that I level funded the money that we have in place to support kids who are are home homeless or foster care um but the state has to come through with their end of the of the equation and I would think that there will be additional strain placed upon the state um that they didn't plan for so I mean there is for us that we didn't plan for and so I would think that that will also be the case which would mean that they would have to spread out the money a little a little bit thinner um scrape it you know cross even though years back the state audit you know mandated it should be full uh another question and you Dr Sab Maguire uh and I know we have only got three at the moment but you know the refuges and you know from that that they've that they've put in I mean if you know three students is not bad don't get me wrong it's but I mean if we start getting a a huge influx I mean that could throw this out of is there any talk of what we're going to get is the state going to help you know with transportation and educating these students I mean I know we have to educate them I don't have a problem with that believe me but you know is between the governor and and the federal between the state and federal governments are they helping to take care of this and we can both speak to that but um I do know right now first we have four students enrolled no that's okay it's three elementary students in one high school and we are potentially enrolling two more elementary students maybe tomorrow um who were already here but they were assigned to a different school district and and I think Transportation cost wise it makes more sense to have the students enrolled here in Dartmouth um but regardless uh right now what the state is providing Us in terms of financial assistance is um we do receive one $1,000 per student um that's just right off the bat um through a grant and we will be submitting that Grant this week so that's not a lot right that's $6,000 but um we're also receiving $14 per student per day um so that what that equals out to if the students were here for an entire school year is $188,000 per student so the is in fact compensating the school district for student enrollment um again some of those details we're in the process of working through um we're definitely new at this so um but I can tell you again on just uh you know the personal note of seeing our students enrolled in in in our school in schools and in our classrooms that our Educators have done a tremendous job welcoming our new students and and I think it's important to remind folks that Dartmouth isn't new at welcoming newcomers because essentially that's what these students are they're newcomers and so we this school district has welcomed newcomers in the past so it's not a completely um new experience for our Educators and that's clear in the way that our students have been so welcomed into the community so yes and answer short answer to question is yes this state is in fact compensating the district okay thank you uh I'm just wondering only because the uh State funding is the formula is all messed up if if we need to you know have U representative Maki and Senator montigney here they probably won't sh you know show but that's beside the point just to to get them to go to work on I mean when you know forget the the cities I'm not worried of that's you know that's that's a h of a different color but when you get you know communities around us you know we get 50,000 in districts that are a lot smaller than us are getting you know two and $300,000 more that's a problem type of deal in in my estimation so I'm just wondering if we need to have some type of a dialogue with them we can certainly extend an invite um to them I I do know that the discussions that I've had uh with with them about this it's really based on the fact that Dartmouth is being held harmless as it currently stands um for not getting less um because really the formula says we should be getting less and uh you know I I think that we are um just not basically we have an ability to pay the state compared to other districts we have an ability to pay that um exceeds what we are paying and that's that's the way the formula works now I know uh but I'd be happy to extend an invite yeah okay and my last comment you know just going back to uh Dr sa Maguire and agreeing with with Shannon we have talked about in this committee you know at length with the erer funds putting you know those 16 we knew this this point in time was coming type of deal and we you know we knew we were going to be you know taking that walk off a cliff type of deal but you're right we had to take care of students coming out of the pandemic and and such and and that's the decision we made and we'll go forward and figure it out as we go forward but I age whenever you're making decisions right in the best interest of kids it can't be the students it can't be the wrong decision so right that's all I have Madam chair thank you for indulging me um so I just want to put it on the table right out there the reason we don't get as much money as other school districts is because our tax rate is lower than other towns so according to the formula unless we raise our tax rates we will not get more from the state so that is correct right we we still won't get more from the state even if we raise our tax rate so is there any way we can change what we do no so basically um so the the Chapter 70 formula is pretty complex yes um but the basic description of how it determines our ability to pay would would be based on property value in the community and income reported through the Department of Revenue so it takes those two equations and um and combines them and Compares them to other communities which then informs how much we would get uh based on a per pupil basis at type of pupil that we have so lots of different there's lots of different kids in this in this District needing you know with a whole um lot of different needs and that is sort of um so you take you take all that you put it together and what it tells you is that u based on our enrollment our income um and our property value we are getting significantly more than what the state would calculate in the formula there's a hold harmless provision that has um been in place that we've been um basically Mo almost my entire time here has been uh the only reason we haven't decreased uh state aid so no community in the state has decreased state aid during that during that time as a um because of the hold harmless um provision but our increases are very slight so our increase less you know it's 100 ,000 increase which you know on on $10 million of state aid so a 1% increase and our costs are going up with inflation at whatever 7% you know and then our salaries going up at 3% or 4% you know and so it makes for a difficult uh difficult budgeting process but that we're really not going to be in position in any way to get more from the state it's just going to be um unless they would have changed the formula which they just changed the formula and it didn't help us at all and it didn't help us at all so I'm pretty sure and they knew it wasn't going to help us and we're not alone there was a hundred other districts that also were not you know did not benefit from it but it did benefit a lot of districts and a lot of kids in the Commonwealth so that's good um just not good for us but um so I it's really going to be up to the community as to who we want to be as you know a a a town um certainly what we want as a educational system in the town it's it's going to it's going to be some decisions that people are going to have to make um so also going back to Esser um it's great that the feds gave us all that money and we did need those positions to help the students and obviously we're still feeling repercussions from Co and we will be for some time so it seems unreasonable to just get rid of that staff um because it would hurt the students um so it does occur to me that we are all having our real estate reassessed for Value um obviously a mystery to me but everything is worth a lot of money now so um I'm guessing that taxes are going to go up and revenue for the whole town is going to go up um and it seems that there will be a little bit more money to play with I hope Just5 two and a half% chapter 59 section 21 proposition two and a half so every time they reassess our property values they can't go up more than that you cannot go you cannot go up more than 2 and a half% plus New Growth plus New Growth but we don't have very much New Growth no in the previous years no okay I thought somehow that that every reassessment kind of you could get around the 2 and a half% that would be nice it's always somebody to just bring you back down to earth there is sorry that's what I did for a living yeah thank you for all these these questions I um and did you have another one so I would say we are not the only entity in town that is probably feeling like they have um monetary needs above what we're able to do so yes I will reiterate it is a going to be tough decisions and also um hoping that the town will see that perhaps our needs are legitimate um and greater than what we can actually achieve right now without their cooperation thank you thank you thank you um everyone um the only thing I I can think to add uh is just a you you know I and bring this up in past years and it's always been sort of a not very much of a of a line item or not worth sort of like digging into but I'm just wondering about you know you didn't include um a number for like the Medicaid reimbursement in the budget line which you know is stems off of the work of related services in the district and then the funding goes right to the municipality not to the school and it's always sort of just been a it's it is in there because it's thought about because it goes there but um could you give a little bit more information about the what that number is if it's gone down or um so we we there was a sharp decline with during the the pandemic um because it was for lots of reasons anyway but but uh the the reimbursement is back up um to sort of you know approximate pre pandemic levels um we work hard a lot of Staff members have to contribute time um to raise this funding for the town and it's um $300,000 um you know worth of potential funding that's out there approximately so it's not insignificant what we get out of it is um part of one person's salary um so we have a clerical staff member who is partially paid through Medicaid um and she that's she does that so she um you know helps compile everything and report to Medicaid and um so that's really all we get directly the rest of the funding so statutorily it has to go through um the town unless there was some other agreement in place that would that would allocate it directly um some districts do receive Medicaid funds directly but I'd say more than more often than not it does go directly through the through the town and essentially we get a share of it through the town budgeting process but thank you for that um and then I'm just thinking about you know just you know anecdotally just thinking about you know we're still getting our youngest Learners coming in really unprepared due to just the co pandemic and their needs are incredibly um High um and these sweet little kiddos are coming into our integrated preschool um you know on weight lists for diagnosis and I'm sure that's impacting the trajectory of what you know what we can put in place in in IEPs and that sort of thing um and and I know we are but I think it just sort of begs speaking about the fact that we really can't cut those corners on those really critical staffing needs to support those students because on the other end if those students aren't supported appropriately and they're not you know making effective progress and they're not kind of moving on to to a least restrictive kind of trajectory in our district the the result is going to be um increased out of District placements which we don't really want and to see and um but that you know in taking sort of the risk of of eliminating you know that that rich infrastructure especially early on and throughout into middle school and Beyond um to support the the students and and you know and and the you know the classroom setting uh is going to result in you know increase numbers on the other end with tuitions and that sort of thing so it just really um is important to be mindful of that moving forward it's very important I and you know I think um I could just go down the list quickly of some of the yeser positions and we can dive into this a little deeper as we go through the process but you know you've got a special education teacher you've got two adjustment counselors one at the high school one at the middle school you've got three um education support professor profs um working directly with kids all these people working directly with kids um we've got two speech uh Speech therapists an occupational therapist reading specialist um adaptive PE teacher Outreach social worker um lots of lots of things there I'm glad you brought that up Mr Kylie because I when I when I looked at that list what I realized and what we had conversation about is those are essential positions coid are not and right so some of those positions were positions that the district had sought to put into place because it was a need before coid so it's certainly some were put in place during coid but I know that there was a need for a certain number of those positions and there wasn't money in the budget and so not to have them during coid would have been even more detrimental to the school district and to the students so the thought of of eliminating them I guess postco if that's what we're calling it um is is troubling and will certainly have uh a detrimental impact on on the schools thank you anyone else have any last minute comments well thank you for this preliminary uh discussion yeah yeah thank you for your thoughts on it and uh I will be reaching out about the subcommittee meeting excellent so next um oh so uh next where I look at I closed my I don't know why I don't know why I did that but yeah I think right it is old business and we're going to go right into a dis a further discussion um on uh Capital planning and so I'm going to turn that back over to Mr Kylie thank you Dr sa McGuire so um what we're going to I'm going to just let you know that so there's been um some movement on what we talked about at our last school committee meeting I'm not sure it's all good but it's movement um so we talked about using kindergarten Reserve funds um which was a proposal that uh came up at the capital Improvement planning committee by some uh folks who were eager to work with us uh Town Council has said that that would not be an allowed Amendment at town meeting um Town meeting's tomorrow by the way so uh you uh why I I that I don't know um sorry so what has happened since then uh so first of all there'll be no school department requests of any kind at town meeting tomorrow so um not nothing will be on the nothing's on the warrant nothing will be you know entertained so um you know I'll go to the meeting but I guess I can just uh bring some work to do with me or something um that's the first time in 13 years that we've not had that I've not had an active role in in town meeting in some way um but it's unfortunate uh what I will say is I was I was happy that the finance committee did vote to transfer 125,000 from their reserve the fincom reserve fund for the high school roof repairs um it's needed we are a little concern like concerned about operational continuity with some of the issues on the roof like being able to not have parts of the roof blow off and like so we really do need to take care of things um so we'll use that so we're we're appreciative of that I was also told that um the town administ Town Administration spoke with District 3 fire chief Rick Aruda I had supplied you with a letter that came from uh Chief Aruda and um basically asking us to you know seek updates on our fire systems uh my understanding is that uh they were they they were told that that could wait until Springtown meeting for further consideration so that's not on the agenda at the moment either um we'll be also the technology money that we need because we have eate matching funds not on the agenda so um you know amongst other things that we that we really do need so I was disappointed um to say the least with that but that's where we stand so we'll put the roof money to good work and have a quiet night at town meeting tomorrow so I had the same reaction as U my colleague Mr noon here when you said that the town attorney has said it's not an allowable use we both he said why out loud I thought it in my head um so I'm hoping you can elaborate on that comment is it a never allowable use right town meeting is the the legislative branch of town government or is it just not allowable at this particular meeting on this timing okay so let me let me clarify if I said it wasn't an allow use that's not what I meant um what I I wanted to say was that it would not be an allowed Amendment okay uh based on the way the warrant's written I don't and the rules regarding that I I have not spoken to attorney savastano I also think that we have you know the fire systems have been you know a an issue with these aging buildings for a long time if we get the money in the spring then we'll begin the work um so I'm going to follow up I want to spitball with Mr Nunes here I think the way I would interpret that then is that probably the capital planning is coming out of the Town funding right and you can't put stabiliz you'd have to do it in multiple motions right you'd have to make a motion to remove it from the stabilization fund and then a motion to put it on the capital planning from General Revenue no I if I may I would think and Jim correct me if I'm wrong but I when we were at the that cap that that CIP meeting and that I even said to uh the finance director and and and Mr mcginness to make sure that they worked with attorney and attorney savastano and uh the moderator Melissa hll to make sure all those motions that they go through at the beginning because one of them it's like if you're going to transfer from an expense to you get to transfer from an expense to an expense and we were going to be going from a stabilization fund to an expense type of deal to make sure that we were going to be doing that I mean personally to me if you're standing up on the floor I want to make an amendment it's going to come out of this yeah it's going to take more than a regular vote it's going to take right 2third or 80% whatever it takes for stabilization to fund it period case closed next battle um can we can and I don't want to put any more on your plate than you already have but unfortunately can you get a hold of Mr mcginness tomorrow and make sure attorney savastano is ready to answer that question because I'm going to okay I'm going to pose that to him tomorrow night sure and and you did say exactly what you just repeated at that meeting and I know that I know that I believe that the town Administration did follow up after that meeting and and ask attorney savastano I but I'll certainly uh relay that message in the morning so uh but attorney savastano can be prepared for that um the on the other hand that means you're not taking the money out of the kindergarten Reserve fund so we'll have it we'll have it for the budget next year I mean it's going to be a one-time shot but so what do we have to do to get it on the budget next year that we didn't do a good question that's that's probably probably going to need to be a separate article yeah yeah to the department so we have to bring that to the select board before yes with the warrant process okay and to get that 125,000 from the reserved fund that's already on the agenda finnin vote that yeah the okay the finance committee Reserve fund is a operating budget line item that is um designed for emergency situations unexpected expenses um and so so that is in the FY 24 operating uh budget and they've already voted in favor of of that so I am thankful that they were considerate enough to do that that was it's needed so thank you one last question because I and again as I caught bits and pieces I have yet to see the whole discussion I've caught bits and pieces of the select board's meeting but correct me if I'm wrong in the discussion that you and I had with the fire suppression system and type this initial funding is to start the design y this is not to go into xyz's any of these schools and start replacing them it's it's get starting to get it designed that's right and this is almost like a three or four year process yes and there are multiple requests on the capital Improvement plan that you that you approved um back in the winter um for repeat funding uh in future years to to you know support that process so yes this would be the beginning of that process which would we'd dive into design of those systems and you're talking about old buildings that essentially what you're doing is designing an entire enely new system in which you're going to leave the old system in place until the day the new system's turned on and then you're going to scrap the old system but it's going to be like a parallel structure essentially because the old systems are not not worthwhile um that they can't be updated uh but it's more than just like fire alarm systems it's actual things that like magnets that that hold doors open and when there's a fire the doors shut we don't have that in those buildings um that's of course been the case since the 1950s so it's it's just not current best practice fire safety um so you know we want to we want to consider that but thank you I do have one more bit of capital planning if if it's okay um so just in terms of the long-term capital planning uh I I think the next step in that process is to schedule another subcommittee meeting with the fields and Facilities subcommittee really just to to um have an opportunity to strategize and uh talk about what we're going to bring back to the to the larger committee uh again so I have a few dates that I could throw out and and I don't know we could do it after the meeting or whatever and just see if any of them work um to get a meeting together to move that process forward I I've been pretty encouraged with the discussion that's been happening at the Town level regarding that there's um a significant amount of debt capacity in the town um the average town uh has um has 7% of their operating budget as um debt and Debt Service we have one so there's a great deal of capacity to accomplish some of the things that we know need to need to happen um and I think folks in town you know in in certainly in the town Administration side and us on the schools we recognize that and want to want to be a part of that process so yeah thank you anyone else okay thank you thanks for that I know I I should have I should have started waited to talk about the Chia leaders and the football I'm glad you got all good and the band y all those great things is there anything else under um new business um is there anything else that you thought to to share I mean I know Mr noon's going to talk about Saturday evening right Mr noones which was spectacular it was my first time attending a band competition um and I was quite impressed with everything that I saw mostly with the Dartmouth band though so so that was really exciting and we have our very own Annabelle here who's in in thatan so congratulations to you um yeah it was really wonderful and you actually mentioned um having some student voice and and that is one thing that we're going to be working on and I'm working on with Mr Shay and Miss chavier is having a a superintendent advisory Council up here at the high school for that very reason so I'm glad you brought that up but congratulations on Saturday night quite impressive and um Mr NS if you don't mind before I do my report I want you to share a little bit more about that yeah I mean uh Dr Sabre Maguire talked about the cheerlead as well you know they had the game Friday night Saturday they went to conquered car for a competition and took first place so congratulations to them you know I got things on Facebook about that and it's like you know please mention it and I said yes I will so I will I will do that uh yeah seriously sat T night thank you to everyone who helped out and was there and you know got through the rain the the heavy drizzle and and such I brought out the umbrella and the rain stopped it in the mission so you know just just the way it goes but I mean all the groups did excellent you know all 10 groups uh we got a platinum medal you know 94 975 you know 99 it uh was uh was great the students I like the I like the was the first time out with their new uniforms so how'd it feel it was nerve-wracking I thought I was going to be so cold because they have one open sleeve on the side but it just it felt nice because these last like three years are the only years that we've had new uniforms and so getting that into our budget um fundraising wise and just like being a able to have a new look it's just like something that we haven't been able to do in the past so yeah felt good it was good but they they did excellent and you know my thanks you know to uh and I won't even try everybody that helped out and literally sat in the bleaches through the through the evening with the rain and such and you know it it was great so I you know thank you to that you you mentioned the sports teams and they had the uh State rankings out this morning and so far all of our Sports fall sports teams are qualifying for uh the tournament so that's great news too so and we've got senior night this this Friday night so going to be a good weekend excellent I just have a few things I just want to thank um the parents that stepped uh came to Quinn for our meet and greet for the special head parent advisory Council Council uh we had a good turnout and uh thanks to Dr June Sabra Maguire and lauia diio uh who you know just gave a short presentation um and it was just a a it was encouraging to see it was the first time in many years that uh you know you don't want to hear criticisms and and concerns and complaints really but you have to hear it because that's how we can learn to do better and grow uh and uh they created I I attribute their um their welcome uh you know short little spiels um to encouraging some family members to really genuinely politely um just nicely sort of talk about some of the of their experiences that could be better moving forward and um I don't know that that would have happened if you didn't create that welcome environment so that was something I'm looking looking forward to seeing more of um and I just I I received information from a parent that on Wednesday at Deo there's going to be a movie screening open to the public at 6:30 um called microplastic madness it's a Event open to the public uh with a presentation around Sol be the solution to pollution um I should go to that because I'm not the best at that my anyway I should be better um and then I just wanted to also mention that on well it's well no I'll mention yeah November 9th we have our next CPAC meeting it's going to be at the kushman school at 6:30 where uh Lori denisio will be providing sort of a a landscape of the trajectory of special education services I mean separate from you know individual specific you know nuanced needs in an IEP but just more the landscape of the programming that we have throughout the district um and so that should be interesting and we're going to have that at the kushman school thinking about that one Dartmouth for our youngest you know parents of our youngest Learners and anyone's welcome uh we're just trying to do a tour of Dartmouth again like we did last year for folks to kind of see what what we offer what things look like or might look like depending upon all sorts of situations and scenarios depending on your child's needs but um a nice way to sort of look ahead a little bit or at least have a a better idea of what things might look for you know in in the coming year so those are things I want to share um anybody else have anything great anything else over here anything else Annabelle no all right so with that said I think we are on to our NE our next meeting so I could have held off on that our next meeting is Monday November 6th here at 6 o'clock um in the D library media center and I would entertain a motion to um oh gosh adjourn to adjourn Madam chair make a motion we adjourn into executive session for a discussion of non-instructional contracted services and not return to open session second any discussion all in favor I oh roll call yes yes John yes yes yes thank [Music] you

days out are youur middle of the night just last night just last night great uh good evening we will call this meeting to order for USD 348 Board of Education I would invite everyone to rise to pledge allegiance I pledge allegiance to the flag of the United States of America to the Republic for which it stands one nation under God indivisible with liberty and justice for all uh approval of the agenda a couple of amendments to that one is striking item three under recognition for recognizing uh Miss notton we're going to do that next month instead because she's at musical rehearsal duh so we're going to do that next month instead so we'll strike that and then also I would ask if it's all right with the board's blessing to just add not a deep dive into sort of opinion or editorializing um but because there was a chamber of commerce Forum on District property uh this last weekend to just give the opportunity as part of the superintendent report to correct some factual information people can then do say believe whatever they want about that but I do think it's important for statements if if they are incorrect for whatever reason that we just give that opportunity to provide on paper hand to God what the actual information is if the board is comfortable with those two amendments again striking item three and then adding a fact check in um not in a combative way just in a very here it is do what you want with it way as part of the superintendent report um if you're comfortable with that then feel free to add a motion our move we U approve the agenda as suggested amended okay Andy has moved Anton has seconded to approve the agenda with the two amendments as suggested all those in favor please say I and raise ra your right hand I I motion carries 70 organizational items parent family and Community engagement opportunities principles Andor announcements anything you would like to come and share please feel free to do so just a reminder that the junior high will be having parent teacher conferences this week we still have some spots to sign up for uh so parents at home you can call the front office at the junior high that's the easiest way to do it the secretaries can pull up the the schu and and fill you in for a time slot to meet with any one of the the grade levels that your child happens to be in um again that will be this Wednesday and Thursday Wednesday is from 4:00 to 8:00 p.m.

with the exception of not discussing specific matters related to identifying students or staff by name due to confidentiality considerations there are no restrictions regarding the subject matter the wishes to share with the board um the rest of it's not really relevant at this point in time because we only have one so without further Ado uh board members are not to respond during this time again this is the time established in the meeting for the board members to prioritize listening to the public okay I didn't uh prescript this so you have to keep tabs on time for me uh I did send the board uh couple couple graphs through email about half an hour ago just to uh so it's easier for you to follow along basically uh running for school board is going to be a chance to dig into uh some data just kind of interesting stuff I've come across uh specifically related to academic achievement I figured hey why not compare ourselves against the uh most uh I say highly desirable uh School District at least according to parents in the area so here we go it was interesting so I looked at assessment scores from the state uh in math Ela and Science and from the 22 2022 2023 school year for self-paying uh lunch students at the high school level and uh I'll start on the right and say actually uh Baldwin does very well in this category of science uh only about about six or excuse me about uh 7% uh lower than uh than the comparison uh but once we start moving to ELA we have a significant drop in performance and it's even worse once we get to math and so a lot of times you hear a lot of reasons oh we can't compare ourselves to these other schools because of funding and everything else is different but my question is my hope is for the board uh spark some Curiosity on your part and you know something to look into is how can we be doing so well in science compared to one of these you know top District in the state but yet we do so poorly in ela and math at the same time uh it's just an inconsistency I saw and kind of makes me say okay what you know there's a reason for something but you know it's hard to uh explain away so easily and secondly I did want to point out the finance comparison so uh this is also for 2022 2023 uh year per pupil expenditures uh if you look at instruction there's a difference of a whole $35 per people that indifference with us down by just a little bit uh and then total overall expenditures are are compared you know comparison is they are 99.2% higher in in per pup expenditure so uh just something to think about and you know be really worth looking into I personally don't think that just you know dollars into the budget really necessarily helps academic performance I mean we see we're doing awesome in science and I think that's that's great I'm you know except for the students by like we're maybe short changing them on their potential a bit by maybe with the poor performance that we see in math so thank you if you said it and I missed I apologize what district did you say you compare it oh Blue Valley I didn't receive that email I don't I sent it about 6:30 so I don't know if uh me reload and check in I've seen it I I've seen it but I okay I'm not just so you know I'm not seeing it so you might try again so the can see it I saw it online but not everybody looks online so yeah thank you all right it's 6:53 so if anybody signs up between now and 7 we'll certainly honor that and circle back but in the meantime Megan nobody else has signed up okay I just want to make sure all right we'll go ahead and move on to financial report again if someone comes within the next s minutes and signs up we'll certainly honor that opportunity for public comment financial report the truck bid is up first yes thank you thank you Mr uh so uh attached to you'll find in your packets was a few quotes that we received from the Green Bush Cooperative purchasing quotes um which were again uh also included what we did kind of comparison to the the the two vehicles last month we did a local uh bid as well just for local MERS as part of the state contract um those bids uh for the local bid did come out on Friday unfortunately again we did not have any bids submitted we did have one vendor that re responded but said unfortunately didn't have vehicles on the lot at that time um so for our first quote um through the again the Green Bush Cooperative um let me step back our original specifications were for 2324 Ford F250 with a snow plow prep package um an option to add a snow blade and salt spreader uh this is part of the reason that we're looking to add a truck to our Fleet to add another vehicle for for snow removal and salting parking lots and Etc um Phil Long Ford uh quoted a vehicle that was on the lot which was a 23 Ford F350 uh with a snow prep package along with a plow and spreader uh that also included shipping for a total of 75826 uh for the truck only if we decided to purchase separately the plow and sprayer was 57950 um mooy chevret had brought in two different uh quotes um excuse me um well they were two separate but the same vehicle one was with a snow plow and sprader one was with not um which again was a 24 F or super Bey F250 XL again with a snow uh prep package shipping plow and spreader for a total of 62 833 and the truck only is um with the Malloy we would have to order uh it was leate time about six to8 months um and so again hence why we looked at the state bit contract local to see if we could find something as of right now I did follow up with both those vendors uh on the 13th just to buy happen stance if they had something that hit the lot um Phil long did not have any change uh or any other vehicles available um I heard back from Malloy this morning um they did have um a vehicle that uh was a 23 Chevy Silverado 2500 um 4x4 regular cab uh 48301 however did not have the snow PR package which our understanding with visiting with Mike and other vendors that this is something that's done when they build the vehicle um there is some that will add to those but they're aftermarket um so it's not really advisable to do that because it's an extra alternator it's uh extra work on the transmission just because you're pushing a lot of weight so on and so forth um even though that that was the cheapest truck that we got quoted uh we were really excited about that but unfortunately just with that we didn't want to move forward um with that particular vehicle so our motion this evening is to to move to reject all quotes at this time um we factored that just because of what was available uh partially is because we just didn't want to spend so much with the Phill long even though it was on the lot it was a little bit bigger truck and just more expensive um the vehicle could be a need in the district I mean we yes we would love to have one but it's not a major need at this time so we want we would like more time just just do some research and find that the best package that fits our needs for the cheapest that we can so so that's what we're seeking tonight on that so I don't know if there's any questions or um oh sorry I ask a question so we do have the capability with what we have now to yes we do um you know I visited with Mike about that and again that was part of our reasoning um yes it would be nice uh it was more kind out of a want and a need at least at this time but it' be something that we would like to add to the district Fleet uh over the upcoming maybe six months two year depending on U obviously winter we don't know how much snow we're going to get um but this allows us to have another driver in the district early in the mornings to prepare for school is this truck also what was necessary to replace Ryan's vehicle that is true yes we do have a a Suburban yes Ryan is is utilizing the Suburban if you recall last year that was total out and so it's we've got it it's oper it's in operation but um it's it's an aged vehicle so it's it's functional for now but the need for a truck is is coming it was built into our threeyear uh Capital Outlet plan in dollar ear marked for it um but in talking with with Nate and Mike based on the fact that it was the the 6 to 8 month lead time to order are we really gaining anything at this point right and I was informed with the the I think it's the UAG the strikes for the auto that the the the Ford F Superduty plant's been closed at least temporarily so that can even push it back more so this this could be a situation where you approve the purchase and wait a year year and a half to get a yeah so that's kind of why we want to do our due diligence if you know and possibly just do it locally if we can we just have to keep trying any other questions reject second all those in favor of rejecting all submitted bits please say I and raise your right hand I I motion carries 70 we'll move on to the chair lift bid well let's finish financial report and then we can come back to that we can just that we have to go up and down and we come back no that's okay thank you uh if you recall we had presented to the board uh I believe about two months ago bids that we received for the junior high chairlift um so we uh Mike at that time uh recommended that we reject all bids and go back to the table to see if we can get we only had one bid at that time see just give us some more op opportunities um so we rebid it again um that bid ended on October 13th um we did receive one bid uh it was the same bidder or vendor uh as the last time which was a Inc which is access elevator and lifts um excuse me my notes here um which basically is just an incline lift that turns 180 degrees goes down turns again so on so forth uh they did their quote was uh for 62455 um this includes just the material uh which would be the lift itself uh the district will be responsible for adjusting some of the the stadium like seating and some electrical our budget for this was 68,000 uh again so the 62455 is so we're under budget there which leaves us some room for some electrical work there and uh mainly the seats are going to be internal labor um so we're working with Mike to try to get he's got a plan but there's a couple different options as far as how can we retain as many seats as possible um so our our recommended motion today is to approve the purchase with a um and begin the process does it have what does I one of the things we talked about was maybe like an injured player down on the court correct but you probably can't lay flat so somebody's got some kind of injury other than maybe like I sprained my ankle or something can you still do anything with that uh my yeah my understanding is kind of just like a regular yeah like simar my understanding it is similar to what we have in the PAC stage M yeah so if somebody was on a backboard or something they would left probably not probably still to walk up the stairs other questions discussion I'm know this was in a recent Bond fi um and I guess I just question I asked this question question so I know the answer in that is that right now we currently do not have any students that have current need for this or a family member that we're aware of that is keeping anyone from accessing that and I guess my two sents are is that I just feel like we have some other Safety and Security issues in the district that I feel would be a priority to this at this time uh specifically I know we've had a couple incidents high school parking lot where the cameras are not quality enough to make out what really happened which um so so I guess my personal opinion would be at this time I think this is a need in our district that we need to find a way to get it in there especially I think it needs to be prioritized when we have a need with a student or family member that's going to you know eliminate them from participating and that needs to get down there uh for Phil's point if it's not a safety issue for an athlete you know we're going to be hauling them out on a backboard up the stairs anyway so I my two cents are as I support doing this at some point but I I I have a hard time prioritizing it right now with some of the other needs that I feel like would be ahead of it with this kind of a dollar expenditure so my two cents Point did that give you any idea on the time frame like how long it takes for them to put it in lead time on I believe was 6 to8 weeks we're looking at summertime okay so next summer next summer I'm sorry if you said this do we have any issue with being ADA Compliant or is that something that we need that not having that there does not have us in compliance however based on the a age of the building and the cost to install historically it is it was a reason why it hasn't been done um so the the answer is we do have students within the district that will be there uh within a couple years that that could benefit from it um I would say that the rationale in terms of what we why we put it on the Cal plan like we did was based on if the dollar figure itself it would fit within the opportunity you and I've talked about this being able to to pay it out right now versus putting it in into a situation where we've been paying on it for for years with interest on that was our rationale for it I hear what you're saying and I understand I'm I'm not going to uh to say that the security needs with the cameras and and a few other things that we're already looking at um are also on my priority list and we do have Capital outlay plans to address those things as well but uh I hear with with the updating of cameras that is an expense that uh well and this was an it that I mentioned during the budgeting process that I noticed that was on there and and knew that we probably get to this point I guess I reiterate I I support doing it uh I I just don't know that it's from in Through My Lens I don't know that it's in the right order of some of the needs that we have other discussion I consider it accessibility and so it's kind of hard to in my mind to um rationalize them um in the same category I guess I mean I know they are in cap but accessibility versus um you know retroactive finding out what something that happen I mean all kids have to and and I think there are adults who would use that as as an accessibility issue potentially could be grandparents could be someone who has oxygen you know issues potentially to get down there but I think it's a both end Tony Andy Chris what do you guys think I mean I agree with it's always bother me we have a beautiful genda some students can access and we have Community MERS who can get down as well so this is a a very costly Endeavor to undertake to get that access area for everybody but um it does like T Point earlier needs be done just se but anybody else I'm finding it hard to reach a informed to sit without like how much would this money buy us towards these other endeavors I don't I don't we don't have that data the comparison data I know Kay is working on securing uh I'm going to put her on the spot here okay I'm going to put you on the spot I apologize you can flatten my tires later I'll get I'll get it right home see on the camera camera camera wise CA yeah we'll find a place where the cameras aren't there um camera wise what could we access camera wise or what could we do with the with 68,000 camera wise um that would be a lot of cameras a whole lot of cameras yes okay um somewhere between three to five 6,000 you get a camera on outside of the building it kind of buries like at time I could I was really solid with 2500 and it doesn't work anymore um but but yeah it would be some new C new camera server it would be a lot of cameras that would give you better video quality because I've not seen the videos but I know there have been a couple events here recently where you couldn't identify exactly what had happened I am not aware of the specifics of what you're talking about I'm so I'm not sure which camera or what view there are some we have some plans for at least one camera on one parking lot that I'm aware of but I don't know what parking lot or what view we're discussing so there are what is more expensive uh are cameras um in places like the ballfields where we're going to have to yeah be using some system some telephone Wi-Fi or something um make those work if there is a spot in the parking lot like that that could be more expensive I don't have the background or but answer your question specifically about the inent you're talking about or what part of what parking lot we're talking about if we P for a month to get more comparative data you have to send yeah yeah the exact same can I ask another question security related I know this was discussed last year about at one point in time we were having the junior high students walk around with the front of the building because they could not conven through that hway I think there was a temporary fix Mr BL if I recall first certain fix I'd rather not discuss on camera in front of a video but I will say that they aren't going around at the front of building this moment yeah we we've got that that operational uh fix in place and we can get into some of those questions to a degree um there is an executive session that allows for detailed security plans but not something for safety reasons that you get too far into the weeds in an open session um but can at least come as a part of a subset of the Safety and Security update unless there are specific questions related to the chairlift bid itself that intersect okay so I think what I'm hearing is that there's a desire to get more information which means we would have to if that's the case there would be a motion to reject the bid um it seems like that's where some folks are um you know I enjoy Playing devil's advocate for its own sake um one of the reasons why we attempted to capture this project in the bond was because of deferred maintenance so there is a part of me says Hey we've budgeted for it it's reflected in our budget as a budgetary item um we can certainly you know and it's it's a good point maybe we do want to reroute all of that in a different way that's identified and I'm certainly not personally closed off to that idea but it was a part of that entire assessment process of what the needs are and what we need to do and it does cost a lot of money but costs less money than some of the other things we saw um and so it is an opportunity to achieve an objective that has been identified in terms of um creating more accessible spaces um it's always you know it is it is absolutely a fact that we don't have a current situation right now but we could have a situation with a student who moves in two weeks from now and so I would ask that we give that some thought too um it's always easier to Kick the Can and I also understand it's we're in a stressful environment but there were reasons why this was reflected as part of our process and so we might want to give that piece of the thought too I asked a question about kicking down a month but I'm I'm I think the accessibility issue is important and i' be goinging for this tonight as well fible well I think I think they're really good points for for and against not you know perhaps rejecting going back to the drawing board a little bit with how the resources are directed so I certainly hear that um no one here is anti- chairlift so that isn't the issue for sure and we want to make that clear it may just be a difference opinion about appropriate timing and that's okay and so someone can make a motion and the chips fall where they may and and we'll know but we certainly don't want to represent that you no one here is against putting a chairlift in and whichever way you go with we're approving this or that we begin the discussion reallocate towards cameras it's filling the need for our buildings and our kids so it's I don't know that there's a bad decision if that makes sense one thing is is I want to make sure though that we we get a lift in there and I want to do it in a way that's prepared for the the use of it versus reaction with delaying this keep you from doing it in the summer I mean if we voted on it next month would it would it still be be available to be delivered in time to meet the same gu or the same time frame that you're hoping to do with today yeah possibly depending on when we' made notification um the reason we chose summer just because the kids are out of the building um we talked about winter winter break spring break but again we didn't want to be on time time tight time frame um so to answer your question yes we could probably do that um and there's a potential that we could do both well depends on you know with with the future decision of the vehicle the truck that we're already delayed on on choosing that this isn't the right time for that so we we've got I think we've got some some some room now to be able to do both that second semester yeah yeah that would be the perfect we we do have many allocated for cameras this year um I haven't done that uh bid and and every year it is a little bit of a juggling match I you know I talk to stakeholders we you know I look at the money we have available um and we've kind of been adding cameras based on a we'll be talking about that soon but but based on a plan from a few years ago that was kind of home security helped us develop um but certainly if if there is a specific need that's always brought out to me because I I will always talk to the administrator and um the resource officer Mr and they will bring forward to me needs that have developed through the year so if there is a new need that I'm not aware of um I can look at that before next month how much did we have budgeted for the truck uh we have uh right now just over 60,000 as it sits currently and we can if we're holding off on the truck we can reallocate that money to the camer both EAS I'm going to make a motion nobody's feelings are heard if it doesn't go I mean it just it gives us a place to go I move to accept the chairlift as presented I second all those in favor please say I your right hand El is opposed it's okay motion carries 61 and so but I think what I'm hearing among all is that if we've been making even though I understand it's not ideal with a truck bid is often the case at this table there's no clear perfect answer and clear wrong answer it's a graduated series of steps of what we do with the resources we have so I think what you guys are clearly hearing is that we would like to see what that looks like with the it's about the same amount of money and how to move that a little bit lower priority and and frontload more into that area I think that is that board members you feel like that's a correct okay all right thank you thank you all right coming back to sorry K we got to pause for a minute um I know it's a perfect segue but we are going to circle back to public comment because we had one more come in before seven and that is for Mike Kennedy and the topic of public comment is numbers mysterious I know uh first I want to say it's been tracking the AED news and Want To Praise Miss hoskinson and the students for the Vari activities they've been doing I think it's really great for our community and I am personally really excited to see the things to come as this program continues to develop um next we've all taken interest in numbers the various sorts over the past month and perhaps there are times where the administration or myself have made an error in presenting some numbers in the discussion um one was last month during the budget discussion the board provided a sheet stating the projected cash reserves in the account at this year end is being 2.5 million if we adopted the lower mill rate at the time I believe the 2.5 million projected reserves to be incorrect as the board discussion ensued but I couldn't see clarification perhaps there's a misunderstanding in accounting for the heavy Bond payment already made whereas the bulk of the tax revenue is yet to come this year but according to the current budget at a glance document with two 12.48 Ms we would have approximately 4.15 million at fiscal year end so could the board please look into evaluating the discrepancy as I believe it's important for the new board in January to have accurate numbers on June 30th next year will it be at 2.5 million or will be at 4.1 2.5 or 4.15 million uh also at the 918 meeting I made a statement about salaries increasing 6% I also obtain this information from the published budget at a glance document provided in the packet through the year-to-year salary information published with these numbers the calculations yield 6% the board president in a Facebook comment to post critiquing me stated a quote for those for whom facts still matter the raise was 5.2% and not 6% end quote and stated her information was also in the packet provided so perhaps we're looking at different numbers or calculating things differently certainly I wasn't attempting to distort any facts here so again perhaps uh next time we maybe have a conversation before taking it to Facebook finally in the public form on Saturday I want to acknowledge a mistake I made in preparing numbers with respect to my bond and interest comments I misstated debt obligations were 1.5 million and collections from levies in the state were 2.5 million over the past 3 years I en inverted some terms here and I misstated a few things but I think my point about growing the bond and interest Reserve through tax levies is still relevant and troubling to me and other taxpayers so accountability to correct my the statements is important to me and so with that let me clarify that the debt payments over the past 3 years have been 2.5 million not 1.5 million and according to the budget at glance documents over Collections and levies especially in 2223 increased reserves from 3.75 to 4.1 Million by the end of 23 in 2324 the initial plan tax plan would have increased our collections above obligations again leading to a reserve increase to 4.4 million but thankfully in response to taxpayers the board here scaled back their Levy portions here and I I and others thank you for that and our Reserve projects to be slightly increased only slightly to 4.15 million 4.15 still seems like an overabundant excess to what we need to to have reserves to fund in a case of a crisis and I still think the board should consider using a portion to accelerate our Debt Pay down thank you that was like the most perfectly time technology update Safety and Security now okay we can go for almost there oh we do have a problem so Safety and Security um if you know me very long I think that um I could tell you that a lot of times I say about tech uh that it's working best uh when no one notices IT Tech is kind of ubiquitous and if somebody notices it's probably not working well and I've kind of felt the same way about Safety and Security kind of the undercover guy know the secret surface guy and the dark glasses or or gal um but I think there is um some need to um have a I'm GNA switch over to having Meg out of it really do you really did um I think there is some need to have some amount of um transparency and a some amount of reassurance by talking about it so safety and security has a whole lot of cogs do I need to disconnect Megan so you can [Music] connect yeah it says it's currently okay sorry sorry for the technology uh issues it makes me feel so much better yeah just thinking to myself oh this actually may do the trick try this one more time perfect okay so this is where I wanted to be because this is the one slide I need to see my speaker notes on uh I wanted to say that the heart of Safety and Security is in the people so our administrators teachers resource officers support staff local emergency response Personnel emotional support staff and all the plans and preparations that that make that's the heart of Safety and Security no two scenarios are going to be the same no amount of Technology can address every situation so it's really in the people in addition um there are pivotal pieces of Safety and Security practice and preparation that happen with every Department in our district um so I'm not going to talk about passageways adherence to fire codes but evacuation drills emergency lighting CPR and AED training FEMA shelters critical injury response how to prevent food born illness what to do if a student has TV outdoor lighting or suicide awareness but I will say that there are a whole lot of people in this District working to keep students safe and secure and there are a lot of needs as we just talked about both filled and unfilled but this presentation is about text piece of the pie so by the Numbers we have about 99 views from security cameras in the district we have 23 controlled entrances uh 61 Access Control devices because we have a few things that aren't exactly an entrance that are controlled and sometimes one door takes quite a few devices we have purchased and because um Mike Elliott is on vacation this week I didn't bother him with a timeline but we have purchased 70 door Pro alarms that will be installed this year I can tell you one of them's over at the high school and just ask your high schooler about those that eat outside because it goes off so it works it it does work and you can hear it from uh the second floor I've been over there uh but uh as far as a wides scale uh installing I'm not quite sure where that is and we have 198 phones and we'll talk in a minute about why that's important so security cameras uh we do have have a plan for kind of a combination of upgrades and ads so we have quite a few cameras our oldest ones were at the high school um all of the analog cameras at the high school our very oldest cameras have been replaced um I still have one of the almost as old as an analog camera um that's running and only runs about half the time I have additional views besides that one um but for the most part those are all gone so our next oldest and of replacement are at the primary Center and the Performing Art Center so we have started replacing some of those as needed um those are still functioning quite a bit of the time once in a while they just completely go out but they're just not the quality that we would see in cameras we buy now um so annually as we get ready to do that as as we just talked about a little bit you know I go over that with stakeholders and it it's an everchanging Safety and Security is every year is an everchanging thing I think over the last two years I've done maybe six different plans to get ready for invitation to bid because for some reason or another something like the door prop alarms um became more important um and so that money is there um I can always spend really as much money as you ever gave me I could spend that money on Safety and Security um but it's a juggling act and we there's been a constant um investment in upgrading and adding um and we haven't went backward at all so so um a lot of the plan that we have it was based on a review that we did with Homeland Security a few years ago and so um there were like levels of cameras that were needed in places and and we're we've been working our way down those levels so uh that's a piece of it that's a piece of what's in you know the administrator's plans um those The View stations you see in each building were added also after that review they are there not only for those um places to be able to view cameras but they're mostly there as a deterrent or partly there as a deterrent we have I can't go back on this one very far because I I haven't been involved just for the last couple years but both last year and this year we did get matching funding from KSC safe and secure School Grant um and so uh we will we'll use that this year on part of that this year on cameras and did use part of that last year on cameras um we did cut a chunk out of the budget last year with Boda but we did still have we still did match everything that KSD gave us um overall the things we spent for Safety and Security so access control that's basically all the doors and electronic locks in the district um our very first bit of Access Control came in I believe well there was a little bit before but our our server and the most locks were when the primary Center was the primary Center already had a secure entrance so that's where you there's a there's a secure space where someone enters the building they're allowed into the um office and then they can't leave the office um without being buzzed out and that's just basically to keep people from getting into the building you can get into the office from inside the building you just can't get out of the office um so the primary Center already had a setup like that we the um previous boards um funded a redesign construction redesign of three buildings as well as quite a few additional locks at that time and that added that secure entrance at the other three buildings now following that once you lock buildings down like that a lot of the locks we've added since then are functional because people still need to get into the building and buildings locked during the day um so we keep adding more um blcks you know just to make make things a little more functional um and and for security reasons obviously it tracks everybody going in and out because they're scanning in and out for the most part um and we're you know transitioning in certain places uh completely away from people having a key and we can disable the cards you know without a problem um so uh if you recall from last year uh when I got ready to bid for some additional Access Control uh we are having to switch completely switch to a new system because the system the company that we had before has dropped support of our system so it's getting harder and harder to get pieces and parts for it so we have um we bid for the first parts of the new system last year they have installed the server um I I don't have any actually doors up all this stuff takes a long time to get in um but they we have a server for that um we can do that transition slowly or quickly so it just depends on how much money I want to put towards that a both systems are functioning we'll have as we develop this we'll have two up and going we'll add new doors to the new system we'll have the old system going um my kind of plan is try to sort of do a building per year but I'm also looking at applying for a cops Grant this year which has a spring B deadline that's a Federal Grant and I'm hoping to get enough money kind of speed up that process um because in the big picture at some we have to do because we need to get everything over to a new system but it's also replacing things that um are already there so it's money I don't like to spend but it is money we're going to have to spend eventually so I will be looking the the Federal grant has a a nice match so hopefully we can get that worked out um also under Access Control originally we thought we were going to integrate the door prop alarms with the access control so um I did a lot of the lead work on that before I handed it over to Mark Mike somewhere along the line we were actually we're looking at schematics to see how to do the batteries and we decided Well maybe maybe the district could install these so um we ended they didn't end up being attached to our access control again the door prop alarms and the access control we've purchased in the last couple years um were we did use the kstd Safety and Security grant for those uh the other piece that Tech gets involved in are Communications so Guardian Communications um this is not a new thing I think probably for the last maybe 20 years we've had some sort of system that would email or call a lot of people um and so partly that's used for routine General Communications but in every instance the overriding need for that or the overriding reason we would have that is for those emergency alert Communications we have an emergency list that would get called if there was a daytime um sort of of emergency I think maybe it's been used once that I remember I think that's wonderful that we don't use the emergency alert list um but having that quick access to get emergency alert Communications out um is is just a pivotal piece of having the that communication we did switch this past summer to another company uh it cut the cost in about half um it also had a nice aspect of adding unlimited users so be our previous system was a very few very small number of AD administrators um that could use the system and now it's pretty much available uh as we roll it out to teachers most staff members um coaches uh our goal is to work towards unified Communications for parents so there's one there's a One Stop spot to look for communications um so another part of that communication are our intercoms our Primary Center has an actual digital um newer system the intercoms at the other three buildings are old some of them are very old uh we last a couple years couple summers ago we worked and created a digital bridge to those and so that allows us one to replace things that break down with new digital components um yet still talk to the old intercom um and it also allow gives us a way to connect um to that overhead intercom system with things like our phones um it allows us to you know right now we're using the phone system and we have it set up in places with um some lockdowns and other alerts um it allows phones access to that intercom system it allows um because our phone system we can set up soft phones we can talk to the intercom with a cell phone if we want to um do we still need to upgrade the intercoms yeah eventually but right now we definitely have an Avenue to reach them and that also sets us up when we start looking at um Future tools like the wearable security devices we looked at last year um we have a a way the now that we can use those old systems with new tools uh the other thing that will be I hope new this year are some handheld radios um this again was part of our this year's just this year's KSD Safety and Security Grant and part of the condition of that Grant was uh that we had to integrate or uh with uh emergency Personnel band so I'm coordinating with Douglas County Emergency Management we will be the first district if I get this all set up to be coordinated with Douglas County Emergency Management so that we can switch over to a band um that emergency Personnel can also be on um so to do that we're looking at some digital radios that will hook in with us Statewide system um so there's Towers all over the state that are used by City County state and federal agencies and are also available to school districts they have some bands set aside for school districts uh so we will uh be working towards communicating with those I will give k a lot of credit for her thorough research on this this has been coming up on about nine months worth of looking at different radio options make sure that we're getting the most flexible wide range solid communication for administrators there I I will say I knew absolutely nothing about radios when I started this process we did spend graduate level we did spend quite a bit of time I I looked at some they were kind of a cell phone type um maybe you remember me communicating about that that I was kind of excited about the way they worked um in the end they required you know a pretty decent um maintenance fee to keep them up every year you know you that we would have had to to continue plans for every radio we had um with these radios um there'll be an upfront purchase that again we'll we'll have some matching funds for and then no one is charges charging us anything from there on and at least at this point um we don't have to pay for the B we have have to pay the state for the bands we're not paying Douglas County Emergency Management for their health there'll be no continuing expense that I'm aware of where even with our um the rate type of radios the VHF radios yeah that we have with the buses um even they have you know there's some licensing fees that continue with those um I would like to look down the line moving our bus radios over to the you know the more modern system as well um but but that'll be a bit down the line because what they have is working fine we are actually just tomorrow looking at uh GPS's on the buses though that's I guess a bit of Safety and Security as well um we're starting to explore that um so the last piece that I have to talk about if I'm talking about tech and security is cyber security um I once heard an uh an FBI presenter once said that um no matter how much you try to educate people about uh cyber security they're still going to click the link so just try to keep them keep it from getting to them but I do believe despite that that a lot of cyber security is around awareness and education a lot of that education is for me I've I've went to more things and intended more things and actually joined a group to learn more about cyber security um because it's not a place again kind of I've been learning more about it than radios but it's not something we all thought a lot about a few years ago so we we are trying to get that education pushed on out to our staff as well um we've done quite a few things in the last couple years towards RIS risk prevention and there will be more things that we will add you know we've added some our Tech staff multifactors authenticates all day long um our our the rest of our staff uh does once in a while uh we've changed some things about password management and access to our networks um we changed the way a little bit about data management we've moved some of our more critical servers offsite where there are Engineers hired to you know pretty much watch them day and night and do all the right updates and uh be watching for all the bad things uh so then the final piece of that is that network security piece and the main way you get network security is to keep everything up to date uh so we will be I will be looking at bidding for switches this year um I it's a very preliminary estimate of around 880,000 because I haven't had a chance to check into it but um and I'm planning on about a 60% e rate match for that our current switches were per just once again when the Performing Art Center and the primary Center were built there was a tech bond that went along with that so uh we have a lot of things in the district that happened in 2009 is 2010ish uh we'll be looking at uh our Wi-Fi is newer than that but we it is still in need of an upgrade we'll be looking at that the following year I believe internet gets bid again this year uh what we're doing cyber security wise there as we are the service we currently have is primary PR protected from Lawrence on that means when it hits Lawrence um it can go east or west uh and so typically our service runs in through Kansas City it's been wonderful with the current uh provider we have that hasn't been the case in past providers because as soon as that cable gets cut in Kansas City all we have is a few milliseconds of switch over and and we're going west instead of East um we get updates from probably two two or three a month sometimes more um people are cutting cable a lot in Kansas City trying to see if they can find some copper so um we have been fortunate to have the provider we have right now and I'm hoping our our next eate bid uh lets us continue with something that we will definitely be fitting for something protected again and we do also maintain a backup service so safety security it's kind of a we've talked about this even before this this started it's kind of a balancing act you know where where do you put the money um every school day we put together large groups of children young adults staff in one location and they can be a target target of natural disaster acts of violence bullying illness we want to protect him from each and everything um and every type of harm um so I just want to take this time to thank you to thank pass boards for the thought and the time and the support we've had for Safety and Security in this district and I will take general questions at this time we talked about this uh a little bit earlier in the meeting there are some things that when we're broadcasting out to the world that we don't uh want to uh expose some of our vulnerabilities those are fine things to talk about um love to talk to each of you and individually or each of you in an executive type of session but but I would love to have general questions at this time I'm [Laughter] scared it uh it's scary stuff to think about it really is um so we it's one of the reason maybe I don't talk about it sometimes or don't want to talk about it sometimes uh but I think there's some reassurance and knowing that somebody's thinking about it last email you sent not the last one but the one before in the one report was giving us was over in excess of 50,000 emails do you remember I don't BL my mind um one question I had about the transition that you talked about earlier you were talking about I think it was um access the access controls that you had an idea to upgrade and that that would be done not all at once um in order to achieve that so you have how many people in your department not everybody knows this we have two maybe 25ish so right so including myself exactly so I think the transitional it's not so much a question it is sort of a question it's an observation that that seems like a good plan based on the realities of the Staffing that you have to do that in a transitional way and not in an all all at once way um is part of that reasoning and managing of expenses way I just want to encourage you to continue to communicate those needs because if it's better from a Safety and Security spot to sometimes do those switches all at once for people who don't live in that Tech world every day and you have to you know like me to draw a very clear picture um that would be helpful information moving forward mostly from my standpoint I I look at okay I have X amount of money how am I going to spend it this year and so that's why I look at maybe doing a building per year um is it completely time critical no not really because um other than the fact that it takes really long time to get anything in uh if we have a particular door go down somewhere we can put it on the new system um some of the pieces and parts of the old doors are reusable like the thing where you scan your card we can we can use that little box still um so parts of it will be reusable the just overriding thing is to get it get everything so we're not maintaining putting cards into two system and maintaining two systems and and eventually um when it becomes more critical is when that server and it's about there can no longer get updates um and then there's some security risk there so is it critical this year no but I might be turning around NE next year saying yeah we need to do it the rest of it all at once um so getting it all done at once today is um is just taking care of it sooner and um making it a little cleaner but we can definitely run two systems for a while other comments or questions thank you for the work you and Jak do with technology and for what you do to keep our staff and our students safe thank you yeah um we'll go ahead and call a recess when we come back we'll uh start up with old business okay all right sorry all right we'll go ahead and call the meeting back to order at this time we will start back in again with um old business and that is before we do there was a golf update our new golf girls golf team is doing very well at state so that's exciting that uh Andy just saw that online so that's awesome we're sending our best um okay old business enrollment of non-resident students yes so one of the things that passed last legislative session was a new legislation requirements uh regarding out of uh District students uh bald city has accepted out of District students for for many years um we've done so with our practice pending that there was space uh in the classroom or in the gra level and uh that's that's just something we've done well now it's legislated and now it's legislated um with a specific policy that has to be adopted by each board by January 1 um so some commentary here and this is some this is information that I've shared with you I've shared the draft policy with you for the past several weeks um as well as this commentary but for for the public and transparency here I wanted to be able to share um what I've got here so per legislation all usds must adopt non-resident enr mment policy by January 1 the attached draft that I've got here it's also in the public side of board docs um is of the non-resident enrollment policy and this is a first look in order to proceed with the policy approval the following must take place uh tonight the Board needs to set a date for a public hearing to allow patrons to testify for or against the policy prior to the hearing we need to run a notice of hearing for two consecutive weeks in the Lawrence Journal World which is our official paper at the November meeting um it it'll be my intention to seek final approval for the policy uh should any modification changes need to be made we can always amend that policy or adjust the policy or or update the policy in December beginning in the second semester the district will begin the process of identifying enrollment caps these caps must be approved in the April meeting for posting on our website in May in June family can begin the process of seeking non-resident enrollment through June 30th 2024 between the dates of of July 1 and 15 in 2024 the district will conduct a lottery for open seats that may have uh more enrollment requests and vacancies available students of teachers and Military and students of the military automatically granted enrollment and are not subject to the lottery one important piece of the policy is we will ask the board to adopt is a section regarding a student in good standing it's very important to note that a student in good standing for non-resident students must have the same description applied for our resident students uh factors we are looking at are long-term sus suspension and expulsion short-term suspension and in excuse me short-term suspension in school suspension and treny this will be a very new experience for everyone um I'm I'm just going to be honest I'm concerned with the timeline that the legislation has created up front it's requiring us to accept out of District students long before our resident students have even begun the enrollment process um that being said we we are on Pace to have this implemented and ready for next summer again tonight a date needs to be set for the purpose of holding a public hearing for the non-resident enrollment policy jbcc other than that there will be no additional action asked of the board tonight so again what I've got for you is the draft the policy itself is the policy recommended from kasb um the towards the end the final section that deals with the uh returning of for it's called non-resident student continued enrollment that is the section that uh school districts have the ability to create the description of what is h what what bar students need to hold before they come back for the following school year it's important to note that when a students coming to our school district you know it's we want them to know that it's a privilege to be here we we've got a great District we do some really good things with we want them to to to hold the value for our district that our families that live here do as well and so we want to make sure that we have that expectation um so what we've done in terms of uh the student a good standing the fin one the final paragraph section that's listed there with a series of bullet points are what our administrative team has poured over looked over and uh created what what are what we'd like the board to accept as our definition um so a student meeting one or more of the following criteria shall be automatically deemed not a good standing and may not be denied or may be denied continued enrollment based solely thereon um the first is dealing with compulsory attendance compulsory attendance laws uh which by law state that a student that is unexcused for three consecutive days five days in a semester or seven days in a school year would be considered Trent that's the first um exclusion item there um we would look at student that uh whose parent or person is acting as a parent did not or provided false or fraudulent information upon the application process that was recommended by KB uh the student uh is term defined out as not a resident of Kansas this is where we begin the uh expulsion suspension identification if a student is currently under a period of suspension or expulsion from any Kansas School District and such suspension or expulsion will not expire until after the next school year has begun the student has three or more in school suspensions within the current school year wait a second I missed something there has three or more in school suspension for the current school year including suspensions or manifestation hearing the student has had two or more out of school suspensions for the current school year or there's a combination totaling three in school or out of school suspensions within the current school year so a student could have two in school and one out of school not withstanding in the man yes if the manifestation notes that this is something that's related to a 504 or an IEP yes correct not count toward correct um if the student has been given a long-term suspension or expulsion by the district within the current school year or students who are suspended for acts considered to be violent or threats of violence may be uh denied continued enrollment um after one such act determined by the superintendent uh the final uh piece that we put in there is we will want to make sure that families are notified of that decision no later than May 31st of that school year so that those are the recommended additions to that particular policy when when what are thees as as someone apply our district decision June 30th or excuse me June 1st through June 30th is when they can apply and then the decision to or the drawing the lottery itself takes place between July 1 and July 15th so how are youtify those are that was for returning students if you're if you're so through the lottery you know Joe is is here during the school year and then he's notified May 31st due to his his his either treny or behaviors he's not allowed back he would be notified by the 31st so is there a same set of bullet points or requirements for someone who is applying if this would have happened like their previous um based on what we've got here that's a great question based on what we've got here the the only exclusion there is if they are currently under Su uh long-term suspension or expulsion do we have the authority to my question can you use this same criteria for somebody to come at this point at this point no is there an are there are these type of questions in the application process uh there is an application and I don't have that with me um we'll have thatan with the priority the way this is written like the ones we have to get the priority to the military siblings those kind of things there's not the lottery so it's basically if they're if they're that you know and they want to come here they're automatically in so what we would typically do in the past is we could do Essen a check on you know their good standing in a previous District at this point in time we're not allowed that doesn't does not apply so it's only until they have the issue here yeah that then so in terms of setting caps won't be my issue sorry about it but so setting caps has to happen before that'll happen it has to be approved by the board in April what happens if you set the T and then for whatever reason you get big influx of students that are res students over that cap they start like the last one called for gone from the lottery or we to absorb you have because because the lottery happens before you have to absorb them so we would probably what we probably wind up doing is that's what the three-year Staffing plan that we've got probably be updating that to Phil's Point what about the reverse what if we have a bunch transfer out we weren't expecting or lower numbers and we all of a sudden our cap space would have provided more ability and we so what that because that was something that's come up so if you have uh you do your lottery and you you've got your caps filled and then you've got your move outs to your point uh the beginning of school year you've got essentially your your waiting list uh school districts could call those families and and let them know hey if you want in you can um but it's that idea of if you do it for one and you've got those openings you got to do it for everyone so if you if you allow one in after the lottery if for the vacancy that's there for all vacancies you got to let the other vacancies come in as well you five spots oh right right if you have five spots you got to allow five but if you have five and 10 wanting in you can still just take five the first five that are nexted up on the list yeah yes okay well it's all new yes this is this is going to be a like again I said it's going to be a new experience for everyone I know we're not allowed to chart I mean there's no fee coming in because they're paying taxes where they live but we're we're going to get extra money from the stat for head count but not very much we won't get them that right now based on the current funding mechanism we won't get any money for them until the following school year do you feel like that's something that's being addressed at the state level as far as fixing fixing that in the future there was an attempt to allow for current year enrollment um and in doing so they would have allowed the current year enrollment or the preceding year enrollment um it was part of a mega bill um got and go process that was done that got rejected because there were a handful of districts that would have lost significant amount of dollars because they are declining enrollment and they need the the second preceding year but I think it'd be prudent to ask for them to apply it to this new process that applies to this open enrollment because you get a bunch of students f one of the the funding mechanism challenges that's coming is the Gan Court ruling that provided a uh a set increase for the five consecutive years based on three-year average of the um last the term it's of the cost of living adjustment possibly um to uh to impact and so that's what allowed us to go from for 4846 to 5088 but this is the final year of that um so the the legislature could do uh a variety of things you know special education funding is one that's being discussed you know general fund is one that's out there for student funding it's at this point in time that it's Anything could happen there um I saw a an article that the Attorney General is asking the courts to separate their jurisdiction over the ganana ruling so that too could have an impact well Consumer Price Index that's what it was yes so for today we just need to set the date for that hearing and it need be prior to our next November sorry November 20th uh no because we're out of school that week it was moved oh okay to 1 13th mention we before the 13 it can be on or before the 13th as long as we have two weeks to run the notice of hearing in the paper we do it on the 13th at six o'clock we could just have the special meeting then and then our regular meeting will begin at 6:30 about 625 okay so 625 no second that motion okay so 6 o' on the 13th on the not the 20th do you no all we're all we needed to do tonight was set the date all right so the date has been set it will be published we have the uh policy in front of us and we will take care of the rest of it next month good okay moving on unless anyone has anything to add to that particular topic it kind of overlaps with the RSP enrollment study update and the three-year Staffing plan later on but before we get to that uh new business this has to do with um board board member compensation that was brought up last month um and that doesn't mean to compensate it means to have something on the books officially and that's in your uh packet there it's it's within public content as well on board dos doesn't change anything from our practice it just puts something now that it's been sort of changed and the door has been open Chris I remember you mentioned wanting to have conversation because there there were lots of different reasons that people brought that forward um and and for different reasons to bring that forward and so certainly want to open the floor to that discussion um yeah and I'll reiterate I'm not in favor of ever getting paid for this position I just want to make sure that we have discussion about it and and one thing from this um uh phrasing here I want to make sure like occasionally we travel as board members to go to Tia for a training or something and there's mileage reimbursement or a hotel or something right that wouldn't be that's not compensation that's just you know I mean like I don't want to get tied up in the I had to cover a meal or something for my travels and whatever no this this is is direct compensation for your work served as the board so it would it would exclude we still allow for we would still pay registration for workshops and and overnight stays for that yeah this just has something on the books because people are taking a look at that and again any board can always change any policy that's their right to do that um but it hasn't ever been our tradition to have that here and then it puts that in writing and if someone wants to change it later on or then they certainly can um but it's better than not having a policy at all since it's come up in discussion at larger levels of government so that's why it's come before you I'm sorry I support this 100% too I do not think we ever need to invest in our school board I guess it like it's very clearly stated the Board of Education will not receive compensation for services as period what's the rest of what's the value the rest of that this was policy because KSP does not have an active policy for this we reached out to them to come up with the draft still I don't think it I don't love the way it's worded but I think it's getting to what Chris is talking about oh renumeration for work and duties performed I think that I think it's saying it's legally e for sure is the Board of Education will not receive compensation for service as the board member not withstanding that meaning because even though even though there is a statutory authorization to receive payment and that's that's what okay now I see what you're getting Kelly that's what when we reached out of KSP that that's what they said if we did if they did put a policy in there they want to reflect that even though there is a statute that allows for it okay yes sorry now I understand what your question is so I need a motion right I'm not going to initiate the motion because I initiated the movement so I make sure that we accept the um uh board member compensation um poliy policy adopted 106 Second Kelly has moved Antonio seconded to approve BB BG board member compensation policy all those in favor of approving the policy as presented please say I and raise your right hand motion carries 70 and thank you everyone for your service all right moving on board member input interlocal report Alo in an effort to uh distribute our meetings Beyond um just the local office of the of the inter we met um last month this month we met when was it a week ago does like a long that makes me feel better does seem like a long um we met in newor we met at the the school district office in you door which U was delightful a very comfortable space not not as not as luxurious as this don't WR but it was it was it was a lovely meeting nothing of great note happened that I can recall to report CH much you have something no I'm over looking at the agenda thinking there's not much right it was just in a different location so we all traed udora and we we all met there and it was and it was rather nice next month I think our plans are to meet in Wellsville is that correct is it okay well there are plans in the future to meet in wellville I was virtual again I just have a memory Gap I virtual meeting it wasn't it wasn't a memorable meeting except for the fact that it was in a different location good I mean that's that's the report everything else was pretty profor yeah I do have one other update on not from the meeting necessarily but I um Dan Ray and I are presenting at the KB conference about our fiveyear strategic plan that we developed for the inter local um two years ago and so we have a you know 45 minute session kind of give our spiel about how that's kind of transformed our conversations at they local level so so we have our uh November 13th meeting if you guys want an update on how that conversation please do that's and how how the presentation I'm just curious were you selected did you have to like sign up yeah we draw the short stick what what happened all the above um uh a 5year s plan is kind of a rare thing for special inter like because we never had one as our own group um and and so when KB became aware that we had a lot of discussions about that um and then we ended up applying for um participation of that and they that's great yeah I was pending the slides up today in that's awesome submit by Fred thank you for doing that all right anyone have anything for miscellaneous okay superintendent report all right so I was uh I was asked a couple weeks ago and I'm drawing a blink on on which uh individual asked me uh but the enrollment study that is set for November that was you even though it's not going to be like my problem I'm worried about this this establishing of caps situation and I felt like circling back to the enrollment study might be helpful per okay so we are on Pace um what the last bit of information that they were seeking was our September 20 enroll rollment data and K got that to them so they confirmed with me that they are on Pace ready to roll um so it's we're we're good there um the other thing that I wanted to do is uh bring to light the three-year Staffing plan um that uh we approved last we we amended it again on August 4th as we were adjusting to enrollment um and so now that we're into the the throws of this school year it's time to start looking ahead to next school year um and so what we've got here is the 2425 school year those positions there as you'll you'll notice that we put the last time we didn't rank those those are simply just there um we will begin with our operations crew this coming month starting to look at this uh this list of of Staff uh building principles will also take uh take the the ideas and go back to their building leadership teams for staff input there so some things that are of of important to note we have got let's see 1 2 3 4 five Esser related positions that are there the uh the positions that are listed there is we got the one is social work we've got Student Success at the intermediate the primary Center um we've got Student Success at the high school the ELA intervention teacher is also the the Student Success position for the junior high those those are four positions there so or those are the five positions of note there um in visiting with Mr olert I asked him to take into account those eser positions uh those five positions total there in addition to the different portions of salaries related connected with our health uh staff we put in there between the positions in terms of the out risk funding that we've been able to to identify it's important to note with the atrisk that's based off free and reduced Mill applications your free application actually um Charlie did a fantastic job uh with that um last year our free and reduced application percentage was around 24% uh through some hard work in working with families and and attention to it um our free and reduced application I our free and reduced percentage is close more close to what I believe our community is we're she's got us at 34% 32% excuse me 32% um so it's with that there's some some additional atrisk dollars that will help offset some of that cost um as we're moving forward Nate did you have any thoughts or comments so I wanted to mention that there's actually six positions the total amount overall is the same uh but we had uh the Student Success teachers which we have three of those we have a core four which is basically a Student Success teacher uh one at each building uh we have a uh two health aids that uh qualified under the uh we do along as Mark mentioned that we do have a a kdhe grant that we're paying some major the other nursing uh staff from that will expire to this year so sorry no and and to that point with the kdhe grant that's about $109,000 uh that the district has been utilizing to uh benefit our health services so there's right off right off the top we've got some some maintenance of uh usually you use the term maintenance of efforts or special education well this is a maintenance of effort for Jed uh that it's at the the Forefront of our discussions um so as you heard K's work there's a lot of work that goes in with with our technology department and the Safety and Security work that goes there if you were to break down the teacher to student ratio for a teacher as and compared to the teacher to it ratio it's it's one 700 or something something to that so they do a lot of good work but there's also some need uh as our district continues to grow um this year as I mentioned we are up 35 students this year we went up 41 students last year um so over a two-year process we've gained 71 new heads within our within our district so there are some uh there's some new as Mr biringham has pointed out within some communication with some reports the graduation requir re M uh for this year's eighth graders by the time they're seniors will have some adjustments and changes necessary and so what he's got uh when he he talks about an Ela teacher at the high school it's because of the new opportunity to have a communicate a 0.5 communication credit um in addition to 3.5 Ela credits um while he's got that listed there the uh work that Ashley does within the curriculum instruction and assessment realm she and Drew have become quite the dynamic duo but there's she's got V A Vision a dream of utilizing instructional coach uh at some point um and so it it's entering the conversation at 2425 with the idea of we want to be um we want to be actionable with the data that we're collecting as we're going through the mtss plus process with Amy Del Roa to make sure we're asking the right questions of our students and our with based on what they're demonstrating with what they know and then what we're doing with instruction to make sure we're responding in the adequate ways um there's some work there that could be beneficial with an instructional coach so that she she's got some Visions there within the the district realm of CIA so um so we'll begin that process um and start working towards getting something to you when we talked about doing this last year the initial goal was to have this as a rough draft for you in December and then get get that approved in in January I think we had the actual final approval in February last year based on some some things that took place this year I'd like to get it back on on the Forefront uh early on particularly because we we've got to we've got to look at what we're doing with those Sr funed positions and begin the the conversations with our buildings immediately medely to to see how we can proceed and move forward um unfortunately the way School Finance works you don't know what you're going to be working with until the legislature convenes at the end of April so that's that's going to that's why we want to be on the front end of this so no action this is just merely report in FYI but I have a question go ahead sorry nope go ahead and maybe I'm just not seeing it because that's a thing that happens um the new financial literacy class that is now required by the state do we is that another position ad BR are you I don't see that here and yeah can you come over here and and talk about this I met with with brand because I've seen that in some of the reports but I just want to connect that I met with Brant Kelly let's see Reggie in Autumn uh last week and we went through the a first look at the graduation uh requirements as a team there and began some discussions about how that impacts math and business pathway pieces because one of the things to note is that financial literacy piece if it's embedded within a business pathway because it's now a graduation requirement it can't be within that pathway right that requires very that's really probably one of the biggest pieces with that because it's a graduation requirement right now obviously we can embed that into like a business finance pathway and kind of kill two birds with one stone um the issue now um would be you know for instance uh Bronte Batman at the high school is responsible for teaching that consumer and personal finance which will then become the financial literacy piece um I would say most semesters anywhere from um two to four sections so now you have a teacher that's responsible for a pathway and now we have this uh graduation requirement um and so we've been working to address that we're going to have to get creative quite frankly what it will probably mean is um her and Tyler wolf are responsible for three Pathways and so that'll probably become one in one um but I in the end I think it'll be better um because there's a whole plan that will be laid out and we'll explain that in December so so one of the things that brat and I talking about and he and Kelly have been working with the CTE team is that 5year vision of our CTE Pathways that we have it includes you've got some nesting where you can be teaching classes at the same time but it also includes what the term I use the cohorting model and I'm going to use our our a education uh program right now A Sciences program one year to focus is animal science the next year the focus could be plant science and so through four-year High School career a student could go go through both Pathways but you're not feeling the pressure to teach all of it the same year so um so that's the idea of when you phase that in we need to have that graduation requirement in place by the time this year eighth graders are graduating in 2028 so the financial literacy piece out maybe adding a a math teacher not this coming school year but it may need to come the subsequent school year but those are some things that we'll have to add based on you know based on how enrollment works with open enrollment if we have new students come in you know it's a real possibility to have students exit as well so there's a lot of variables that are at play and so the three-year or the uh enrollment study that we're doing this year gives us a baseline in a couple of years we're going to need to go through that all over again because that's also going to Impact Staffing decisions yeah and the piece that would go along with that that I really you know that that would be more for Nathan and Mr Dodge would be it is a technical level course so we are getting the additional funding for every student that's enrolled currently consumer personal finance and now of course that will go away so I don't know what chunk that really amounts to right now that's a good point but if it's a graduation requirement at least you know kids are probably going well I would 80 to 100 maybe I could be wrong but the the effort to move our introductory courses to the best of our ability to the eighth grade level for our Pathways will help us it's a strategic Financial effort so that when they're taking those application and and uh what's the third TI draw in blank uh technical technical when they take those application and Technical level courses we're getting reimbursement um at the point4 a seat hour for the students that are involved that can help on set the cost of Staffing and uh materials move on that I have I have another question I don't want to cut that conversation no go ahead so you might have spoke to it already and I know you just commented on the funding not being known until April I believe um what how would this 2425 staff3 plan be funded that's where we're that's what that's why we're doing this right now we're trying to see one of the efforts that we talked about is leveraging our atrisk funds for our we're able to figure out how to get social work into that so at risk is one one mechanism that we can we can leverage to utilize that um so and not that I need this now would have you put dollar figures to all these no we haven't because we've not prioritized them and we're we're I'm not I'm not at a point to to begin that because right now as I stated the the real priority that I'm hearing from our building principles are the S related positions and that that's those are the numbers that I do have right there so I've not one of the things with this plan you're never looking to approve every position listed here you're looking at all right what are we going to prioritize and then from there you move that's why there's always a third year added each each consecutive Year yes MH at some point I'll take what's up at the top which is this current school year and I'll move it down to a bottom on where there's a a line break on the document so that you only have three three years that are active all right board facility tour yes so what uh I'm going to in your in your packet you've got the facility tour timeline um what we've how we've got it set up is our special meeting will occur at 3:30 at the end of the day that's an opportunity to debrief um I've broken the the board into three teams um we've got uh group a which is Kelly bethl Smith Andy Parks and Tony Brown Group B is Phil Harvey and Chris Perry Group C is Kelly newfeld and Susan shiel Bine uh the idea is to take our current it was our current Bond subc commmittee and and spread them out with uh with the rest of the board as you're going through and and seeing and hearing uh what those those items and how it overlays or intersects with some of the subcommittee conversation that's there um so how we'll do this is we want you to experience some of the life of the of the kids so uh we'll have breakfast for you over at the uh PC IC and Junior High based on where you're assigned to start so group a you'll start uh so team Kelly will start over at the the primary Center uh Phil's group will start over at the IC and team Kelly also will start over at the Junior High they'll have breakfast for you so you'll have what they're having there then you'll go on a 30 minute tour of each of those facilities building principles will take you through uh those highlights some of the things that you'll see are some recommendations that come down from have come down from Mike Elliot who's uh who's had a plann vacation this week um As you move through that then we've got a break for you to travel to your next spot um so you'll you'll move along there so whoever was at the PC will move on to the IC whoever's at the IC goes to the junior high whoever was at the junior high moves on to the high school and uh from there um you'll get another another tour then we'll have put another break in and I've extended that second break a little bit so it gives you a time to check emails if you have to use a restroom grab a snack or whatever you need to do and then you'll start up again um you'll have your 30-minute tour and travel to spot four where you'll have your final tour at that particular Point um after your final tour we've got an hour we want you to be able to have lunch at the school where the kids are having so you can kind of see how all that goes see the work that Charlene and her crew put together um at each of those locations from 12:30 to 2:30 I've got I've worked with the building principles who have worked with their teams to have opportunities for you to uh to observe what's going on within their within those buildings and they have talked to teachers and so we've got some that're like yeah I want them to come in so they've got scheduled times for others it's here's what their schedule is drop in so what I what I want to do is to make sure that we are we don't have more than uh two at each particular uh spot for that hour so that we're we're still within uh the open meetings side of things um I need uh so I need what I want to do is have you choose to observe at two different buildings all right so I need two people to volunteer to to observe at the PC from 12:30 to 1:30 I oh does it need to be teams no it doesn't need to be the same team at this point you can te so I'm not on the C team anymore you are not on C team just got yes you got all right all right who would like to observe at the PC from 1:30 to 2:30 did I just do you did the PC at 12:30 I'll give you I'll give you a schedule with that to help you out I'll do whatever's next all right so Kelly who also wants to be what it is I'll do Andy okay and that's still at the PC that's still fine yep before you walk out tonight you'll have it okay all right from 12:30 to 1:30 who would like to see the IC so before the I mean are we all going to see all of it what's that no no you're going to be able see okay you want to go to the IC I'm going to put you there at 1:30 since you already at 12:30 yeah we probably need to pair up I'll go to the I we don't have any travel time well your travel time is worked your travel time will be worked into that hour okay all right got so you want to go to the I with yeah but I also want the high school Jun all right so I'll give go for 15 minutes and run to the next I the reason I don't want to do that is I don't want to get it an accidental for person so you want to be the junior high or the high school I don't care you I want to see it all so wherever all right so Susan I be at the junior high all right so who doesn't have a 12:30 Chris where do you want to be the IC junior high or the high school um High School all right i' like to do the high school as well all right there aot Jun High 12 let's see yes there is all right so Phil you've already got two so you're out Susan you've got two you're out so Kelly where do you want to go for your second um is the IC still open the IC is still open okay so Phil Susan Kelly Andy where would you like to go at Junior higher high school all right I'll put at the junior high all right Tony you at the high school at 130 all right I junior3 yeah Junior High no junior high is already booked at 130 you've got three I got three I can get you there you can get there there all right so does everybody have two spots I'm high school 1230 you're you need a 130 yeah all right 130 you can go to the IC all right I'll get you your schedules before you leave thank you all right so then at 3:30 then we'll have speci 3:30 we'll meet special meeting over at the high school will be in their their newly transformed library for that that final that final piece there to debrief great the bay the the pit the pit all right okay and last one you've touched upon some already so we don't need to be labor right um um seen some things about enrollment being down it's not it's up 70 71 over the last two years correct 30 sorry it was 34 this year is that right it was 35 up this year 35 um 41 last year yes so a couple of those pieces of information just so everybody's working with all the same stuff yes um what else came well food and nutrition I nutrition yeah that's a that's one because it's uh you do get reimbursements for students uh they're free and reduced there's also reimbursements that are there as well for uh full meals that are have all three components to it um you've got student uh fee or student uh pays the paid students that that also subsidize that um what's what's important to note there is because that's a self-sufficient program itself it doesn't doesn't access any of our general general fund dollars to operate um it's it's it's one that you can uh when you budget for it you want to budget budget for the ability to have the authority to spend one of the things that we wanted to do is invest in that food and nutrition program because we've also had more than a three Monon Surplus within those as a result of free meals to all students um as part of the the co relief that came from federal government we still need to pay those down one of the things that and so to do that one of the things that Charlie needed to do to make some some upgrades is we needed to to fully staff our kitchens there was we we we needed more staff to to just work in those kitchens we're putting more food out for students than we had been so they have more options the cost of food has gone up itself and so that gives us the ability the authority to spend to be able to make those um those changes and I will tell you the goal the charge that that team has had um I I was very happy with what we've got so I asked I asked for a comparison when we looked at food nutrition last spring you'll recall our percentage participation was 42% from August to December from August to October this year she's at 47% so it's gone up 5% points um kudos to to Charlie and her team with all the work they're doing um the I'm I'm excited for what you'll see when you you see there like if you have a chance to eat at the high school you'll get to see the the fully stocked uh ve vegetable bar and she's making some really good changes that are helping students fill full I know from my own experience my my daughter's coming home and she's not raing the pantry after school so I always take that as a good thing um another because I think that's a confusing area to um talk about quickly explain because it does represent an increase in the overall budget but you have to represent that according to proper accounting that was feedback we got in our um annual review and most school districts had to deal with that issue because of the food um the changing and how that was structured during coid but the addition of the staff members to be able to do the Improv things that we were trying to do in terms of quality and delivery um and the delivery component is important they don't have three hours to serve it has to be efficient and that has some logistical things so those things do genuinely reflect an increase even with the parts that are in fact truly reimbursable so it can become a little nuanced unless you're differentiating there so thank you for clarifying um I know that there was questions regarding Peasley Tech I want to point out that we have worked with Peasley Tech we have for some time the issue is we don't have a lot of students that are interested right now we do have two students that are going there doing automotive and HVAC the Peasley Tech is a fantastic organization I've known about Peasley Tech dating back to my days at Greenbush they've got some amazing programs there they're they're a a great resource but we only have two students right now that that are taking classes there last year we had a handful I think it was around six um so we we do have that um some another option that we also have for students uh in addition to Peasley is where we've got a student going to uh neosha County Community College for the welding program they have the ability down there to do the certification for CTE certification tests uh at at Neosho so we've got a student going there we've got 31 kids right now taking courses either at from Johnson County Community College or Neosho County Community College um and I'll talk about this here in in a second um we've we've got as a as a district when we identified as part of our um our accreditation process the next round of goals we wanted to make sure that by 2027 that we have 90% of our our graduates have either six college credits or a CTE certification and so I can tell you that Brandt and Kelly and Reggie and Autumn are working really hard trying to work with students and and identifying not every not every child is is is destined or wants to go to college uh so the CTE programming to get those certifications is important and so part of our work this year with that vision is where those certifications lie where do those student interests uh uh where where are they founded and that dates back to last December when we did that that polling of our students where their CTE interests were so there there's work that's to be to be uh to be done in that area but I just wanted to point out we do have we are aware of peas Tech we do have students going there we also have students going to NEOS show and Johnson County or getting getting work or studies through Johnson County and yoso um let's see uh review of the Strategic plan um wanted to to bring that up just for for clarity having worked with Greenbush and having been a part of strategic plan development uh in a few other districts as part of it it is not in the world of Education designed to be a list of goals but rather themes that are elicited from the community from stakeholders from Stu students and staff and from those themes you get those action items of things to complete and you have that date of when we want those things completed and so we reviewed that as a board as part of the the Kissa review that I did with you back in June and from that we I also stated that these are not oneoff items these are best practices that we've got in place and from that what I reviewed with you we had 16 out of 37 of those action items started and in place and our one office they not checklist they were done they're items that we're putting in place to grow upon each year after year that's 43% of of what we've uh set out to do by 2026 this year we've got 10 of those action items on our our task and one being tomorrow's uh W facility tour and the idea behind that is that that's not a oneoff it's something that as we get the need to to see what's going on how we're growing um where the Deferred maintenance items need to become priorities um that tour is going to be essential um just I think it's important that people understand might disagree how the measurement is taken but um you you should never put any plan together without a means for measuring your progress and there is one the report that was given in June on our update am I is this a fever dream am I remembering this wrong again entirely possible I thought there were green lights and red I mean there it was we've we've got it set up a system that monitors the actual progress of not that anything has ever expain it's it's in board do and it was it was shared that uh that has that the grid once we have those items in place and it's an active practice it was highlighted yellow that's okay yes and if we needed to change the the date for the the target date for implementation we amended that with red font um and so there were a couple of things that uh we needed to move move back a year um there were something there was a couple items on top of my head I can't remember which one it was we moved up a year um as we as we just got got the effort into it so yes June feels like a long time ago but just just so that people are aware that the plan whether people agree with the plan or not or whether they agree about the the form of evaluation or measurement that's certainly under understandable and up for anyone to discuss but but to suggest it's not happening at all would just not be a reflection of the facts and it's the Strategic plan having like again having worked with Greenbush that it's not been intended to be a series of goals um four disciplines of execution you know Steven cvy if you heard his Seven Habits of Highly affected people his son Sean cvy is is well regarded in in the business World in terms of uh leadership and and motivation um the four disciplines of execution it talks about it um where if you set uh 11 to 20 goals based on the Whirlwind that is your day the 80% of your time that's spent when you get down to it at the end of your measurement period 11 to 20 goals you'll get zero accomplished if you set goals four to 10 goals within that time period you're you're best to get one or two accomplished by the time you're done measuring if you drop that goals to $3 to four you're able to you you'll get two or excuse me two to three you'll get two to three done and the the idea behind it is you're focused on those wildly important goals and that that's one of the reasons why with the Strategic plan when you've got those series of action items you want to create 37 goals um what you want to do is you you've got these there's these are these practices best practices we're going to get them in place we're going to move forward with that that steps into the act that the the uh our goals what we do have as a district but I talked to you in June when I did our Kissa report I shared with you the three goals that we have so again leveraging the four disciplines of execution the the process that we go through with our accreditation we select two to three goals and that help us drive what we're do to make sure we know we're heading in the right direction and with that they are written on the smart format um and we've got those three goals uh that I shared with the board as part of that um part of that uh report to you um our first goal is to ensure that 80% of our students score two and above on the Kansas State assessment or a 23 or higher on da um it's again it's important to note that the state department that the that provided the definitions for the rating scale identified A2 as the basic skills necessary to be College and Career ready legislation has identified threes and fours right all right it's important to know the ones that developed the process of identifying the educational needs identified it too as basic skills necessary to be successful so as part of as part of this process that's what we're looking at um we shared that with staff at convocation in August and it was also shared with everybody as part of the budget development process we developed our budget with those goals in mind the second goal we have is that we were we we want 90% of our students to score low risk on our social emotional screeners we recognize that our social emotional screeners is intended to help us understand when a student needs some some assistance we get that but we want that culture to be one where every student feels safe and welcome and is is able to to to just be themselves and so that that's what that goal is representing and then the third one again I talked about earlier it's that 90% of our students graduate with six credits or the CTE certification all of those occur by the 27 school year so those do fit the smart format um those schools we we've also we've got a as part of this Kisa process the accreditation process um got Dr Hansen who serves as what I refer to her as our accreditation coach that's working with us through this process um so it's the idea about it behind it is we recognize there are areas that we we need to do better to get that information out um I will be the first to own that I need to get that onto our website I need to be able to communicate that more to our our community and our staff as well continue to have that conversation they know what we're working on right now our buildings are creating goals within their buildings that align to those District goals they don't have to match them but what they do will work toward help feed into those I just think you know the the two and the three things I mean listen if I'm being asked if I'm asked to rank something one to four and four is best just from my conditioned mind of thinking A and B and like letter grades if I see a two and I don't understand how that's been defined I I would understand how that would be seen as bad or not good enough and it does and and here's the reality we should always strive to improve we want more twos to be threes and more threes to be fours so certainly um but two different entities Define two the value of two is being different one I believe all of our students are far more than the value of a number 1 two 3 4 on any test um but that is one of the measurement tools that we have um so we have to use it and we have to be accountable for it um but I just think it's really important to delineate between how the how the department education and the legislative body in terms of the working definitions those numbers mean really some different things and different context and can you know be very scary um doesn't mean we don't want to build on it and be better but it also means that it is not as dire as it appears if that's the information or the lens with which you're viewing it doesn't mean it's irrelevant for a larger conversation for sure um but it does theity of our teachers and students and I don't want to I don't want to pass off the impression that we're only trying to work towards two absolutely we're we're trying to move our ones to twos or our twos to threes or threes to Fours always I think it's it's really even though there four numbers it's a binary measure are you ready for college or not ready for college if you're ready for college are you super super ready you know yes you know are are you just minimally ready and that's so it's like there's one and then there's two three four and and here's what I'll tell you and and it's it's one of those things if you if you you talk to teachers they'll tell you this standardized tests given once a year for students where the test does not impact their grade it does not impact their their you know permission to graduate right there's there are some that don't take it seriously there there are there are some that don't there are some that do and they they that's just that's how they're wired and that's how they they so I'm not trying to discredit that but it's it's also one assessment which is why we have goals in the social emotional domain which is why we also have goals in the the postsecondary Readiness phase of of the college credits and the CTE certifications it's we're trying to triangulate data there even that connection back to 2 20 yeah 2 higher that has more weight for does bit and i' I've got some more assessment piece here towards the end that I'll I'll share I want to I just want to appreciate for a minute the fact that you uh talked about narrowing down narrowing the goals because not only this guy here but a lot of educational researchers would say we don't want to have a huge number of goals that we're striving to and Jay West over I know you've read I've read his book and and he would say you know have this this Clarity of District goals and then School priorities so you would align what they're doing to the schools would also have the goals that align with the district goals but to have an exorbitant number of goals is there's no Focus right Clarity with that absolutely um there there was uh a bus purchase that uh back in July 177 it came to the board um the the idea behind it was the the bus was was approved and no one really knows knows why the it was chosen in terms of the one that was chosen the one that was $129,000 um it was spoken to at great detail Nate was up here in front and he was explaining that we went with that one because it was the one that was within the same brand as our current Fleet and when you do that it's we're able to keep Parts in stock we're able to to utilize our current Fleet uh when we need to do repairs um it it came from feedback with with our transportation department so Leanne and Al weighed in on on some feedback there um it also it had the requirements the options that we set up for the specs on the bid uh which the video optimization that's that's necessary on the cameras was was one of them so it it is there if if for those that are are wondering it is it's on our YouTube recording of that board meeting on July 17th um there was explanation of the budget did not include rationale as to why we uh what we did with the The increased funds when we did our budget hearing there was a slide that listed how and why we leveraged or we were planning to utilize the the 1.5 million that that had occurred um that's that's on the September 14th board meeting uh special meeting it's there it was discussed in great details within it's within the board dos presentation that's listed as are all of the documents from that that budget hearing um statements about lower enrollment while over a a 10-year period the enrollment had was down we are turning the trajectory on that the last two school years we've we've grown by 76 students as part of our as part of our enrollment process uh this particular school year we added 35 new students last year we added 41 new students 76 new students are walking uh have have enrolled over the last two years we don't get funny for the 35 students that entered our schools this year so we still have to to fund them if we were getting funding at the 588 state level you you factor that to uh uh if they were if those qualify as as full-time FTE and as such you're looking at around $178,000 that we have to to utilize us the cost that's that we're not getting because we don't get to to claim them as part of our our our budget process so we we do have to to work that consider that um KB policies uh you know it's we get those in June we shared them with the board in June and then uh we we did the approval in July I will look back I looked back today on that one of the things that we try to do as we provide information to the board is after the board meetings move those documents to public um and I will will claim I will take ownership of that those documents in June did not get moved to the public side of things but the suggestion of moving that to public content uh I think is a fantastic one I think it's one moving forward that needs to happen and as we get our next round that'll come in December and with the transition of the new board in January I think uh that's a great opportunity to to start that practice bardoc is an amazing tool and resource and I've been trying to learn and grow with it getting more information more items there and leveraging the ability to put those those documents public and I think uh making that happen it's something that that is a smart decision that needs to be done and I think it's a good idea to even though there's nothing that forbids us from adopting a policy I mean I could make up a policy right now and if we wanted to vote on it we could that would be a terrible board practice But continuing the practice of always presenting make sure stuff gets uploaded later that's great um but we don't vote on policies the first time we see them you see them you review them you think about them and you don't vote about until the next time around so I think that's a good it's a good practice um the last piece is is just trying to uh trying to look at graduation rates and then get data that's compared to State assessment rates if if that's the grade card that we're going to use let's let's talk about that when you look at 20 22 it was an 86% graduation year um and looking at the cohort over a 4year period there were uh 14 students that left our schools and did not count towards that graduation rate and we we've know we know one is that counts towards as a as a non-graduate because the student left the country for a year and came back well when they came back they were classified as a junior right so guess what they don't get don't graduate within their cohort so they count against um and then for whatever life changes or life reasons there were a number of students that just decided not to be in school anymore so there were some dropouts that were there and then there were some that just that didn't get the uh the courses uh done in order to graduate on time um I will say the elephant in the room is okay how does that impact them those students had their eighth and nth grade school years impact imped by Co and so is that's that's one year we talked about how it was the struggle was real for everyone I will tell you that that impact was not just felt here that impact was felt everywhere that's why the Sesser funds were there trying to offset the impact Co had for whether it was social emotional or academic um so when you compare 22 the 22 school year to the 86% grad uation rate and you look at the twos and above which I've already explained to you is the basic and above those 10th those those were 10th graders those weren't graduates that were tested so you can't compare that graduation rate to that state assessment rate but let's for the sake of the the conversation those those scores there for two and above were 76% in ela 62% in math and 72% in science uh threes and fours were 27% in ela 19 in math and and uh 36 in science you know you there they're Co impacted that particular group as 10th graders you think about it the the eighth grade year the pre-algebra year and then the algebra year was interrupted so now they're asked to be assessed on their sophomore year it's call it excuse making call it a spade a spade is what it is um so when you look at this year's graduates the 23 graduates we have a 93% graduation rate twos and above was 75 Ela 57 in math and 75% in in science for threes and fours 28% again again this was last year's 10th graders 28% Ela were threes and four 17 were math 42% were science one thing that I also think is important to note both in 22 and 23 our state assessment scores across the board far exceeded the state assessment average so when you look at um when you look at that comparison as a district let's look at all of our students all right in 23 78% Ela were two and above compared to 67% across the state for math 76% in our district were three two and above compared to 76% across the state and science 71% compared to 60% if you want to just look at threes and fours for ELA we had 39 compared to 33% 36 in math to 31% and 38% in science to 31% in state that's compared all of our students to the state we exceeded the state St average I'm not satisfied with that but that's to to sit here and say that we're failing I can't accept that the so let's get to the graduation rate that was proposed for 22 the fall spring of 22 where it was 86% graduation rate the last time those students took a state assessment would have been their eighth grade year 80% of those students scored a two and above on Ela 73% scored a two and above in math 64% scored a two and above in science for um three and fours in El was 25% 39% for Math and 30% for science again exceeding the state average the last time they took that state assessment so when we're looking at the comparison here let's throw another figure in there it's the ACT since 2016 Baldwin students have exceeded the state average on the ACT in in 22 the 22 act Baldwin students average 21.8 compared to the state average of 19.8 I don't accept that our students are fading do we have room to grow yes absolutely and our teachers recognize it and know it and I can't I can't stand by and accept that statement that our teachers are failing because they're not and our students aren't failing they're working incredibly hard despite some of the challenges that were forced upon them not by their own doing and they're doing incredibly well we'll continue to grow our our goals that are there by 27 we're going to continue to work towards those and as we go as we start tracking things and reflecting it in the spring of every year if we see something that's not heading in the direction we want we'll pivot we'll make an adjustment and we'll respond so that is what I got there thank you we still want to improve whether you want to call them smart goals or District school Improvement goals in our packet again to reiterate 90% low risk on my saers by 2027 80% of students score two or higher on the Kansas assessments or 23 or higher on the CT by 2027 90% of USD 348 students will graduate with a CTE certificate for six college credits thank you for everyone for the work on the part of students and teachers and staff you're all a part of the progress that's been made and the progress that will continue um I move we enter into executive session with Mr Bland and Mr Dodge to discuss Personnel uh pursuant to the justification under coma for non-elected personnel matters and the open meeting will resume resume excuse me back in the library at 17 Chris go okay all those in favor please say I and raise your right hand motion carries Kelly are you voting for it okay thank you all right I move we enter into executive session with Mr Dodge is Kelly here Kelly's not here okay uh Mr Dodge and Mr bringham Gary and Gary stanas pursuant to a Personnel matter for baldon High School uh excuse me regarding a Personnel matter by baldon High School pursuing pursuant gosh I can't talk pursuant to the justification for coma for non-elected personnel and the open meeting will resume at how long well 9:30 is that too long how how much them 916 yes that's plenty okay 930 second all those in favor please say I raise your right hand I motion carries for another one so are we talking to did you say yeah and you need to choose the restroom just whatever you need to do don't worry we'll just we're just at recess and when we come back we'll it's 934 I move we enter into executive session with Mr bringham and Mr Dodge to discuss a confidential student matter um pursuant to the exception under coma relating to actions adversely or favorably affecting a student and the open meeting will resume at how much time would you like okay let's say 940 all those in favor I carries m Megan just so doesn't always have to be Kelly is it sufficient in your mind if I say we are going into exact for the same conditions for another five minutes [Music] hik that was motion Carri 7 Z wait what time you coming back five got it hope [Music] you said one more yes a long one to discuss it is a l though yeah yeah so good I'm good okay if you want is everybody else good or do we need to go back are you okay with where it okay all right I move we enter into executive session to discuss the superintendent uh evaluation fall evaluation and um the open meeting will resume well this is the decision- making time wait a minute NOP scratch that I move we enter into executive session for uh five minutes with Mr Dodge to discuss Personnel um pursuant to the justification under coma for non-elected personnel and the open meeting will resume at 9:52 all those in favor please say I motion carries oh thank you I move we enter into executive session with just the board to discuss the superintendent evaluation for fall 23 and the open meeting uh will resume at 9:55 all those in favor please say I pardon me I'm sorry fine you're good session tomorrow okay all right so all we have remaining is to approve uh the various Personnel reports in one or they need to be IND I make a motion we approve the Personnel report as presented let's say reports plural reportal Y and that'll get it second all those in favor of approving the Personnel reports as presented please say I and raise your right hand I motion carries and second all those in favor of adjourning please say I and raise your right hand I I meeting adjourned 956 you have your assignment yes I've got your oh yeah um thank

[Music] good evening I'd like to call to order this meeting of the school committee for Monday October 16th um if able please stand for the Pledge of Allegiance Al Al to the flag of the United States of America to the it stands Nation indivisible justice for all thank you um something I haven't been saying is just silence your phones if you um if you have them John was always notorious for saying that and I haven't been saying that so please do that if you can um and just want to let everyone know this meeting is being recorded live streamed on Dartmouth High School TV media YouTube channel and will'll be rebroadcast on DCTV channels 9 on Wednesdays um and Thursdays at 5:00 p.m. Friday at 6:00 a.m. Saturday at 8:00 a.m. and Sunday at 2: p.m.

and Thursday is from 8 um excuse me 12: to 8: all right thanks thank you Mr anybody else all of those things are happening at the high school as well um we will not have another meeting before the BHS musical happens that's November 9th through 11th it is maple leaf weekend coming up take care of yourselves everyone is doing all the things and there is a thing is that Maple Leaf uh um recovery at the beginning of next week so we all keep that in mind as we have Grace for one another a couple other things um transportation yes this is National School transportation appreciation week and so all of our bus drivers and and even our our city crossing guards that help our kids get to and front school this is the week to tell them thank you um on Wednesday is actual school bus driver appreciation day so um thankful to everything they do to help our kids get to it from school so that's okay anybody else okay so thank of bus driver Andor crossing guard uh on Wednesday if you have the opportunity um if anyone doesn't have nothing else great we can move on to the consent agenda once you have had the opportunity to review if you've not done so already we can have a motion to accept minutes payment of regular bills payrolls all the normal stuff that happens I move we approve the consent agenda is presented second Andy has moved and Chris has seconded to approve the consent agenda as presented all those in favor please say I raise your right hand I I motion carries 70 recognition okay we have a few items here uh the first one and it's okay if people can't be here it's it's absolutely fine and that is the case for our our first item which is Savannah Hancock she is a baldman high school student we um really try to recognize when students have achieved their Eagle Scout project um because that is just such a higher level of commitment and investment of time in this case we wanted to give Savannah an extra recognition and thank you because her project was actually to prepare disaster kits for classrooms at the high school so Not only was it just achieving all those things that are laid out as required for an Eagle Scout project to have the Integrity to meet that standard but it also was in service to the school so on behalf of USD 348 Board of Education we wish to promote and recognize excellence in all forms across the district so today we recognize Savannah Hancock for her Eagle Scout project let's give her a round of applause [Applause] great for the next one we are recognizing the BS band Mr O'Neal are you here and could come forward we are not going to do certificates but I do want to give the opportunity to introduce Mr O'Neal tonight so that we can talk about why the board would want to again recognize the band they did some really awesome stuff at the State Fair it was a terrific day it was a beautiful day it was like in the mid '70s um and uh we marched in the parade um wore uniforms um after the parade portion we can March into an arena so there's a secondary performance where we stand and play uh the band received um straight one ratings for their marching and then they received a one plus rating for the performance and our drum major liuk Hayes did all the directing that day I just went along and drank freshly squeezed lemonade that's all I did that is fantastic if you are a member of band would you please come up with Mr O'Neal so that we can get a picture and then we are also going to give you a round of applause and this is actually it we have a small band this year just the two so are you the more Cowell guy we we have our straight lines down you got it you got it can't work on CES yet congratulate you on behalf of the Board of Education thank you very much for making our band awesome uh they also played at the bash um Megan's right there um they've played at games you guys have just it is an amazing contribution and your next fall concert is next Wednesday so the band has been supporting and promoting other activities and as part of that culture so now we have an opportunity to go watch the band concert again when was that sorry extra next Wednesday 25th 7 o' all right thank you guys for being here tonight did you get your picture fre of myself before I realiz together jump in yeah jump in all right so the USD 348 Board of Education promotes and recognizes excellence in all forms of school activities so on this night we congratulate Bal High School band job well done thank you very much thank you thank you for taking the time to be here I know it's not like you guys don't have other stuff to do all right next up I'm going to invite Mr Mr Bland forward uh because we are also recognizing the baldon junior high school's bicycle education program Mr Bland could you expand a bit on what that is how that is happening and why therefore we as a board would be excited about it well uh really I should be up here talking about Crystal Ingman um our PE teacher and Coach uh because she is the one that did a lot of the leg work for this uh so it it started about oh a year and a half ago we went out for a grant um and we ended up seen over 20 bicycles with that Grant uh from a local bike shop uh just down the road from us um and uh over time we have done everything from Institute a bike safety curriculum to bike maintenance uh to actually going out and going on some Adventures on the bicycles which has been really great um you know our students are at that age where they're starting to build some confidence and maybe wanting to explore their boundaries a little bit more so putting them on a bicycle with understanding that hey these are the things you need to do to be safe that's a really important thing for our youth in our community um so we've had a tremendous time doing it uh coaching and says the kids have actually absolutely had a fantastic time going out on the different group rides they've been doing um so that's a little bit about about the program that we have now that's great are there any junior high students who have participated in that would you come up and take a picture with Mr Blan or and a while they're know you were here for that did you while they are doing that uh the Live Well grant that they're they're talking about that Derek talked about to to secure this is actually recognizing our Junior High program for their efforts to get kids out and be active and it starts with the recognition through this bike program so this is a pretty cool thing it's taken place so have the board and please pass along to Crystal as well that we appreciate promote and support excellence in all school activities including this awesome grant program so let's give them a round of applause oh sorry all right celebrating USD 348 student voices I have not received any letters from students as anyone else okay and then moving on to our educational program highlight we'll call up Casey Bard sources of strength is the name of this program and I see helpers which is awesome thank you um good evening board members and the community my name is Casey bosard I'm the school social worker at the junior high today I've brought some of our sources of strength peer Leaders with me to help kind of talk more about it but sources of strength is a highly effective and widely respected program um the goal is to seek and improve mental health and well-being of our students it focuses on building resilience fostering positive relationships and providing support networks for our young people who might be struggling the program is based on principles of peer leadership um and mentorship by training our student leaders and our mentors we can help create a support network within our schools that can reach all of our students even those who might feel isolated or overwhelmed by every day um I've seen firsthand our peer leaders come to me and reach out to their their peers and their fellow students when they are struggling and give them that support network that they might otherwise not have so it gives them a spark of hope for so many of our teens in our building that are struggling or feel really alone um so the sources of strength program has shown to have a significant impact on reducing incidents of self harm or suicide among young people by promoting a culture of strength and support we can create an environment where our students feel valued and supported and I do have to give a shout out to Sydney and nney and the high school team because they really started this and we got to adopt it in our building and really grow it with our students stent so even more importantly I want you guys to hear their voices and all of the excitement and um that they have so first up Charles Baker all right so uh being an SOS peer leader means like being able to help people learn their strength and be able to express it while having fun that's something that P SOS tries to do um when and then my favorite thing about SOS is school activity night which just happened last Thursday it was really fun so Maggie stz um so there's nothing bad that I can say about s strength it's amazing I'm so glad I joined um I feel like being in sources of strength kind of makes me feel important and kind important among like other students and my peers and adults and teachers and um I really like um the activities that um we do school activity night was really fun I had a good time and that's it thank you good job thank you all right and then Brooklyn Kesler um so yeah sources of strength was just an amazing thing I think we added to our school um I think it helps um a lot of kids um especially to have something in our school like this um with us just being in junior high like there's a lot more things um in high school that you can do and I think that it's cool that just young students can get to have something in their community that can all help each other and it's like a choice if you want to join sources of strength and I get to see kids who want to do it every single day and like just show up to our meetings and stuff who actually really care to help other students and I've had friends come to me and stuff and just different things like that and I think it is so cool that you know different students can come to all different kinds of teachers that are involved in sources of strength and all the different students and it is just a really amazing program um and sources strength has helped kids learn and build protective influences um KS kids can go there to learn how to help others who struggle with mental health and can get awareness out about the different topics we talk about like sources of strength us kids go on many different field trips um we've already had like three this year and I've gotten to go on one of those and it was really amazing um and my favorite thing about sources of strength the connections I make with others learning about such sensitive topics is just amazing that I get to do something in my school to help others and I get to learn to spread awareness about this subject and I just think that that is great to get out there so thank you thank you guys so guys it's really hard for adults to do public speaking and you guys did a really great job and and I hope that you all know that every single person sitting up here thinks that you are important right you have to remember that for yourself but you are important and so thank you for what you are doing to contribute to your school culture and climate um because that's where it starts that's awesome thank you so much all right uh now moving on to the baldwi built Employee of the Month yes all we excited to share the information for this month's uh Balin buil employee of the month so the October balbin built employee of the month is described as the heart of the school they are an amazing team player who goes above and beyond to help keep the primary Center running efficiently this building would fall apart without them they are a jack of all trades willing to do literally anything that needs to be done a very organized and good multitasker who never complains they do everything with a smile on their face and they're always so positive and helpful they take time to make conversations and treat everyone with kindness and respect they are very patient and understanding about the needs as they often are the one who first contacts is made contact with the student who enters the office they have manned the primary Center office for two years by themselves they have taken care of sick kiddos provided support to teachers and staff as well as be a welcoming face to parents and community members who come into the building so essentially the best way to put it was how this one nomination said it Angie is the unsung hero of the primary Center please join me and congratulate our October bville Employee of the Month Angela [Applause] dorsy she is thank you for all you do it's the work over the primary Center again for the last couple of years uh doing that work by yourself going solo was something that everyone noticed and recognized and did not go unappreciated so please know that we're excited to have you on our team now that you have a partner in crime up there things are a lot of fun for everybody so um at this time we also have a gift on behalf of the school found Balon Education Foundation is also co-sponsoring this effort and so congratulations on of all of us thank you so much yeah I appreciate it there you go now you get to put this on display in the front office so everybody can exactly every single every single day to it poish it before turnning there you go there you thank you very much congratulations [Applause] congratulations all right moving on to well we have public comment it is open until 7 we can go ahead and do anyone who has signed up now there we go do we have anybody signed up I signed up okay and the topic sorry I don't have the piece of paper but you can just tell me I'm not sure okay got it public comment is an opportunity for the board to listen in accordance to District policy bcbi this is the agenda time during the meeting when an individual May address the board the board welcomes up to 10 patrons to speak each of the patrons will have the opportunity to speak for three minutes um those wishing to make public comment are asked to sign up prior to 7 p.m.

thank you do other commissioner officers or committee liaison have anything to report uh written Communications are included in today's packet we're going to move on to public comment this is an opportunity for persons to speak up 3 minutes about an issue that is not listed as a public hearing on this agenda we'll first call on individuals present to address the commission then remote participants to speak during this public hearing remotely please press nine a star nine if listening by phone or use a raise hands feature of viewing through the web link for phone access please call 87785 35247 and enter meeting ID 977 66 341 1226 City staff will select callers who have raised their hands using the last three digits of their phone number or by name if available for those accessing through the web link you'll hear an automated announcement that the host is allowing you to speak when speaking please move to a quiet area mute any television or background s sound so that we can hear you clearly for either method of participation please state your name and address at the beginning of your comment and is there anyone present that would like to speak at this time seeing no one um is there anyone that would like to address the commission remotely Pina ramaswami you have permission to address the commission for three minutes hello um I live in the neighborhood directly behind this proposal and I a community leader Community have spoken and written to the plan at each of these proposals presented by you excuse me I'm so sorry uh this is regarding items that are not on this agenda so you'll have a chance to speak on this particular matter um in just a few minutes okay thank you thank you just giving it one moment yeah yeah no problem there was one other hand rais but it looks like they have lowered their hand so uh with that I believe that we have no hand raised unless um Pina you don't have a do you have a general public comment to make or are you raising your hand for the public hearing later the public hearing okay in that case there are no hands raised thank you we'll move on to public hearings for the next business meeting um [Applause] staff a public hearing on the in items will be held by the Anar Planning Commission on Wednesday November 1st at 700 p.m.

uh 260 and then 2 um 265 and then five um colon 10 five colon 20 7 colon 20 and um 7 colon 180 item six approve revive athletic and extracurricular activities code of conduct for business item one approve the Board of Education financial report item two approve the payment of um $344,000 to6 to CCC Holdings Inc to the work completed at cre money High School item three approve the payment of $244,700 35 to RL Soho for work completed at B moral item four approved payment of 29884 78 to RL sohle for work at CSK item five approved payment of 7995 cents to ARL Soho for what completed at creit elementary and item seven approve the school maintenance project Grant application for uh item C Personnel report approved Personnel report 24-1 and item two approve Eis administrator and teacher salary benefits report okay do we have any further discussion on the consent agenda items I've just got a question i' on the um under personnel and culture number two approve the Eis admin and teacher salary and benefits report I don't ever recall seeing this before in past years is this new or is this no uh usually around in October you know most districts you know will put that on there it's just on the website it just has a a listing of all of the I get that but I just I don't every I don't think we've done it in the last couple years okay yeah you haven't seen it I haven't seen it because it was brought up by again sharpy board member and I talked to Dr kog he on this there's something that it's a public compile yeah it's a compiled statute on this particular item that we have to get it out by x amount of date so uh moving forward we're going to you know be in compliance with that okay so I appreciate Alex actually uh shared it with me about um this not being reported so good catch again um so I I saw that on the website the the report it's there now yes it's it's there now the other uh years prior years are gone we didn't see it yeah they're not there anymore they used to be there um and I was looking at your your organizational chart uh for your district office and a lot of those names are not on the annual report all right we'll take a look at that so well is it is the is it because that's from the prior year is that the prior Year yes it would be right okay and the is the the chart updated now uh yes but my guess is we haven't uploaded it to the website so we'll take that to make sure that they match okay so is a requirement that this is just certified staff or all staff it's for all staff all staff the statute two I think it's 2012 that it came out okay compile statute 2012 okay it's been round yeah yeah it has two differ there's a section on the meeting that refers to IM employers having to do it people to make over a certain of money and then there's a report on the school code which what you're following you have to list every every every employee put on the website you have to send it to oh okay and then I think it's supposed to be discussed with the board prior to putting it on the website I guess approve such in in this in this environment I guess okay well good catch and you know we are got a lot of moving Parts here and everybody throw their pieces of the pie in and we can make a whole pie does that make sense all right so was that it got a motion on the floor any other questions on the consent agenda if not Madam Secretary roll call please sure um Mr swales hi Mr gigos hi Mr alre I Miss SES dumus I rup is and I Dr Hall I president Brown I motion carry all right under action report I would like a motion to approve item Alpha number one under action on line item number eight approve a contract to Pur purchas Thompson is that rers wrers uh clear software for the verification of student residency I have a motion so moved move by Alex second okay give it to Dr Hall Dr Hall thank you any questions any comments further clarification yes so Ken are we going to immediately use this to replace National investigations so yeah yes um well I don't know about immediate but the plan is that once it's approved by the board uh our contract would actually start November 1st and during from in November we would go through some training uh with our staff on how to utilize the system get things uploaded and all that uh we would start paying the monthly bill in December so that's when it would actually start that we would start using that and fully I I shouldn't say fully replacing National investigations I think there may be some cases where we need to use them but for residency purposes we'll be using this clear software for that so the total cost for this year is going to be as I mentioned $2,740 for the clear software beginning in 2425 a little over $21,000 almost $22,000 a year uh for the software I I would say that we will slowly wean ourselves off of National investigations as we move forward not clearly not spending anywhere near amounts we were spending before and it'll be up to it's going to be up to the registration staff of who they send over to yeah I mean it seems to me with national investigations they were billing a lot of hours just at their own they were deciding when to go out and do extra work if we can still use them but use them more more a more targeted basis I think that makes and that's what our that's what our goal is when we discussed it when Jason myself and Eric had discussed that the goal is is you know the registration department will decide who they go and investigate yes and that's what we want absolutely I don't think we want to not partnership I think we want to partnership with them still but in the most effective and efficient way possible right I agree okay okay okay we have a motion it's been moved any further discussion on this item if not roll call please Madam Secretary okay Miss site stum I rup is an i Mr swales I Mr Al I Mr gyos I Dr Hall I president Brown I motion carry item number eight Alpha number two can I have a motion to approve the extension of cre Tiff number two so moved move by second second by Nelson any discussion the only question the only thing I want to say is I know all be all voted tonight for sure but a year ago we not only said no to Mo but we asked them to compensate us for the Tiff that we said no to if we wanted to if if they wanted to extend it and we're extending a tiff for a second time that'll be 47 years just and up in until what an hour ago hour and a half ago I I haven't seen anything of what they're going to do you know I mean I just it is what it is this is going to move forward with or without me doesn't doesn't my vote doesn't even it matter at this point but I just don't think it's the diligence is done for sure that one Village that we submit and say and we had Mr Surman do it that we wanted you know somewhere between 12 and 15 million in compensation to extend end it 12 years and I I just don't understand that and I know at the very beginning I know you're working with up because what's really passionate obviously is if we get Moy and we get up closed then we can get the eav money so we can borrow money to build an athletic or sports or whatever we're going to do at the very beginning of that conversation they wanted to extend it and we all in agreements that we weren't going to have them extended and you've worked diligently to get that closed fully respect that but well I'm I'm going tell you that I agree with you I don't we don't see it we have don't I don't know a plan that they have um the other part is we did say that we were going to close it I I considered and I want was going to vote Yes for it initially and I changed my I'm changing my mind partly because of what you said and then partly because I think the people who who come and ask us this um I would say could at least pretend like they respect you um when they talk when you talk to them and when they talk to you but if they don't then they show that what I thought would happen is going to happen when we need something we're not going to get it regardless so that's I agree with what you're saying and I'm going to stick by the same answer that you're going to give I I'm not 100% I understand decisions that were made in 2022 and what the board agreed to previous to my arrival I didn't sign on to the no tiffs for any any area so I'm always willing to be open and discuss those again if somebody and and I knew you you and Mr GIS were new to the board right so that's why I asked the question today and I had Mr Sera give the answer so you guys are aware of what we did a year ago just so that we're on you know you didn't have the information at all correct and again I understand that you know that we did make a concession in the second part of that a new business coming in we want new business to come in but you know in in the same sense Dr Hall's you know his we know how driven he is and how passionate he is about what he's looking for for and to get to achieve that goal we need them to change you know to close that and and so that our EA that eav will go up $5 million and in the same sense we actually literally told Mo that if you want to close it you know we're looking between 12 to $15 million I mean we did and and then they decided to say forget it you know and they canel the meeting so I'm just for me I'm my 98% of my constituents are from Oni so that's my thing that everybody that voted for me I'm looking in their best interest again I'm one person there's nothing that can happen on your from one but I want you guys to know where I stand just and I respect everybody's opinion here and your vote of how you vote but you just I want you guys all to know how how I feel and I appreciate that I just want you to know that I can't in good conscious without deciding I can't inherently go with previous decisions without looking at them individually and I personally I'm looking at the millions of dollars that your community as a whole received in that Grant or that deal that was made for that business and that was millions and I'm not 100% sure the20 and some odd thousand of this one Tiff has that same impact now when we get when three and four come up and they're H they have more money that's another discussion but the $20 and some odd thousand that potentially come from this one Tiff is not going to be in my opinion what breaks the budget for this when other communities are getting millions of dollars in tax writeoffs for their businesses so I do see that as a little bit of a tradeoff right if your community is getting that millions in other ways right meaning what do you mean can we can we discuss then some of the the money that I from what I understand there was a contract written for if a new business came in they were they went to Mon and asked the school district that was number two on the list right right but we're willing to make those type of concessions and Deals on individual basis and I agree with those and that's why in this situation I think we can look at it in an individual situation for the 200 and some odd, the only reason I equated is because we said no to the Tiff I'm comparing the Tiff to the Tiff cor and and I agree with that the second one's not a tiff correct I agree with that that that it's not but it's we're looking at the overall dollar impact and so I think when we're looking at the funds in general it it would have a financial impact both ways that's just where I'm looking at it from personally I understand and I hear you and I and I appreciate what you are saying and so I I'm with you right like we need to do what's best for each of our individual communities and we need to help make those decisions it is about individual communities but it's also about the whole right so the whole is like I'm supporting you know the reason I really I'm from Moni I and I voted to to to to noted a tiff right to extend it because I know Dr Hall passionate and I know at the end of the day that that money and both between the communities are serving together it's not about just Mon it's about serving together is that I you know if I'm going to vote ask for him in his community to close one well then I have to do the same thing for mine and and I would absolutely agree with that if they were within the same frame of value right closing the closing a $200,000 Tiff right now when there's literally zero happening not much happen I think at the end of the day we all have our reasons and we all have our vote and regardless of what we explain or how we feel our vote is our vote you feel how you feel she feels how she feel and I mean I'm I'm good with whatever you all vote if that's you vote that vote then that's fine I vote how I vote for my reasons um regard regardless and I I do agree that um it's not in comparison it may not be that much money but that could pay a couple salaries and I do I do agree that I'm willing I would be willing to work with all the villages because at the end of the day I I don't I even though a certain segment voted Us in we're all here for the whole our include our teachers our sta all of our staff members all of our students but um so that that's my bigger go not the village of or and I'm not even pointing a village out but not the village of but then at the end of the day like I said months ago in the beginning when it came down to it I don't think it would matter that we support what they need if we need something I don't believe we're going to get it it's not going to stand so we we need this money they need the money I care about our needs not their needs ABS y absolutely true I'm not suggesting that it's one and I apologize if I made it sound like it was a one no no no it wasn't even about what you you're fine you're good you have to explain how you feel cuz it's your vote yeah okay I just didn't want anybody to think I want to pit Community that's not what trying to do it's your it's your vote so and again I think what he's saying is the same thing I am however you vote I respect it it's your it's your vote all love okay cool I just want to make sure like I didn't understand the the equation and I guess that was my confusion but thank you thank you thank you Jamie and and Bill and and Dr Hall for chiming in on this and uh again Bill I just want to and I think you know this every vote count your vote matters regardless on how and Dr Hall alluded to as an individual ual vote but it matters it matters if one vote NOS one vote Yes it still matters so never think that your vote don't matter okay so again I and I mentioned this before uh we have had some barriers in this community with the school district and various Villages and all of that and you know I'm here and I'm sure the board is here to try to break those barriers down best we could to be good partners mentioned this last week and I think Nelson again reiterating he mentioned it several months ago we did the board approved on giv let me you know even though it wasn't under the Tiff umbrella but it was an abatement a tax abatement to a business we without revealing too much information we may be looking to do that with another Village that is not under the Tiff umbrella so I think behooves us that Creek the village of Creek has always to my knowledge been fiscal responsible for their budgets and how they spend money and for them to come and say hey and they compareed they brought to the board where they were comparing to other Villages where they were as far as eav and things of that nature and how their growth were compared to other Villages and I I think again it all comes down to an individual boat so I took heart to that I listened to them listened to them in a meeting where one other board member attended as well as our superintendent and some of her cabinet members so I took all of that into consideration yeah there's not a big economic plan out there for Creek I looked at University Park they have a about a 90 page economic plan mon has a 220 page economic plan going back to 2021 but cre does have a person that's spearheading a economic plan who's also the village manager so I have no doubt that the money that they're going to continue to receive under this Tiff if approved for an extension will be useful and would be something that will cause our district to receive some benefit in some way shape before okay any other questions if not Madame secretary roll call please all right Mr alre I Mr gyos I Dr Hall n rup is and I Mr swales no Miss site stumbris I president Brown I motion passed any old business so I don't know if this is uh new business or old business I did bring it up last week about uh teacher retention stuff and I wanted to dive in a little bit more in the information right so I looked up cre Mon's uh report card Illinois report card and and they have a they have a retention tab you know and I looked back a few years and we have been below the state's average for retention for a long time um so I I just wanted to bring that to the board's attention um um and uh since I brought that up last week there was a Foya request I believe I have it here uh asking about uh retention plan right and the response was and this is from the district and I quote we do not have any formal written plans or documentation of District initiatives related to certified staff retention from 2022 to present we do not have any reports or survey data from January 2021 to present related to certified staff satisfaction and or retention the only information that would exist is within exit interview data which is confidential so I mean the retention numbers are not good and this is this is not sustainable having extra kids in the classroom is is okay but this is not sustainable I I think um one of the two of the reasons you probably will see a higher uh a lower retention rate is one when you if you and I don't know this 100% but if you compare our high school teachers compared to high school districts they probably leave because it's higher pay at other high school districts um so we may have I wonder if we have a lower retention rate at that level and when you look at our cost of insurance to ensure a family it's probably that's another reason so that's why I said before I think we should get into a co-op versus however we're doing it now because it's like it takes there it's taking their salary away way to be in the system that we're in for this is this is districtwide it's not just a high school no no I'm I'm telling you if you broke it out you might see a difference it might might be because U and then but when you factor in the cost of insurance that for family that that makes a difference too hear I think that and I'm just saying I think that might be two of the re reasons it could be others but I think that might be two of the reasons so I what I want to what I'm what I'm trying to say is is I want to plan for retention I want I want uh datadriven plan um you know satisfaction surveys from teachers some some sort of feedback yeah I guess on that note you know we identify a problem right and how much of a problem do we seem to have I don't know if this is routine this is regular EX amount of percentage this is regular for school district I don't know so I guess Dr Hall or Dr kogan if you can just identify first of all is this it a problem let us know is it really a problem was it just caused during the the co period or what as far as retaining our students or just what I know at one time it was money the money was just not sufficient but I think we have closed that Gap big time over the last many years last many contracts to my knowledge so if you can identify what the issue is with retention if we have an issue if it's been trending at this level 10% 5% well over the last 10 years over over the time over the time that I'm looking at the report cards it is getting better it is it is in an upward trajection MH uh but it's still lower than the state's average so it sounds like you probably need us to put together some sort of a presentation to do some of a share the data that we have um we actually actually and I think to address the foyer question when you do a foyer we are asked to produce uh or a report that's already standing so we didn't have any reports that were actually standing but we actually have been doing a lot of things to retain teachers and uh that I can put in the presentation for you folks next week if necessary and at the insurance level I think we mentioned this last week we did identify that problem and they are taking steps to to compare to other districts see what they're doing and where we stand so it that has moving it's moving forward as far as exit interview can can't you give that an aggregate level we can yeah and that's why I'm saying we can put some of this in together some sort of a presentation so I think you know just like the registration presentation you saw I think you're probably looking for something to get a handle on you know where are we at with our staff where is our attention what have we we've been doing um because last week you said that the recruiting was also in charge of retention or or something like that right yes um I but I just I haven't seen like anything to say we're trying to retain our our teacher our staff right I want to say we used to have a committee and maybe this was pre-co with the recognition May right yeah well I think this is more than recognition I think this is going into and like I said we've had conversations with the Union even of last year trying to address some of the concern that were coming up as you recall discipline was an issue we've taken that on pretty much headon we've reduced a lot of the discipline issues you don't hear much at all this year about some of the things uh safety was a huge call out uh for those kinds of things and that was really postco um and we put a lot of energy into that supporting the mental health of our staff was a huge issue um that we were taking a look at the insurance I think is coming up as another area so there are quite a few things that we have gathered from our discussions with Union as well as just working with staff so I think it would behoove us to probably share collectively what we've been doing um like I said we don't have an existing report That's why nothing showed up in the fo but there will be after a presentation is made okay also looking at things compared to state is one data point but I don't know that that really tells our story I mean probably comparing us to other districts surrounding districts would be more beneficial than comparing to the state average just my yeah thank you so would you like me to bring something back if you have you think the next regular board meeting ample time for you to collect the needed information put it together for a presentation I will talk with my team it'll either be November or dece our committee of the whole probably in December I try to balance the heaviness of we have a huge presentation on curriculum and instruction next week so we might do DEC that's fine okay but yes absolutely and we would be glad to do this because we actually have been doing quite a few things and thank you Alex for driving at home appreciate it okay any other old business Nelson excuse me I just have one uh for Eric maybe uh I know between the the August meeting and September meeting I think we had pretty big jump in enrollment with migrant students and if you could just maybe add that to your FYI just to so we're aware Mr Albert there's a weekly report that's in the FYI that has our enrollment for elll students and our newcomer students so each week um there's a report there with those numbers there is it broken down by m you have to click into it it is which I didn't figure out for quite a while okay I'll dig further into yeah it'll say click here is it is that from the beginning of the year um we we run it uh the numbers run from I believe 20 21 to present is there any way of finding out if we can figure out how many students from the beginning of the year till now and then each month figuring that out because at some point it's going to have a financial impact on our district if they're if they're here for an extended amount of time yes right Mr Surman I mean they're going to have a financial impact on our budget and I'm just hearing from a little sidebar up here that we cannot ask the question when we have so many people that enroll new into the school district where are they from who are they ask immigration immigration status so we can't ask that so if it's 72 kids coming in we just say 72 kids coming in right yeah correct okay so we can't break it down like that have have we been breaking it down well have you been breaking Mr gleon we we have we we have it by um newcomers the students that are new to the district that do not speak English is how we have it listed is that allow quy by ell that's we cannot request we can't ask people their documentation status when it comes right no no we have not done that good want to follow follow the law okay okay I don't want anybody in nuclear jail that's a term I use all right any other old business if not new business in new business um I'm looking and I know normally when we hire employees or they change positions where we put the salary and the salaries aren't in here and I would like the salaries back in there so that we know what what it is and that it's not a mistake being made and you know I was looking at that but that's the new the new approach were there any new hires this there were this this meeting I there was a I know for example it looked like everybody it would just look like family leave uh no it wasn't it was some uh people that were employed I think the employed mean is a e next to it now yes yes so so do you want the salaries just for the new or just all like going from one position just put the salar I prefer at least new hires at least new hires or if you're CH going to another position yes okay okay with that do yes absolutely put that back make that adjustment okay so can I add something for new business potentially AB absolutely okay I first of all let me say I love the therapy dog program love it right like everybody should have one um however I would like to have us I since we are now going to have additional expenses of supporting the dogs which we should absolutely do I'm not suggesting under any circumstance we don't but we also have um some expenses with sending the handlers down to Florida and then getting additional training even though the the dogs come to us potentially without without cost I'm wondering if there's some kind of contract that can be done between Handler and District that if they leave within a certain amount of time they are reimbursing us for the travel and training that they have received that they could potentially then take to another District so let's say they go down to Florida and there's the travel the training all that kind of stuff and it's like $1,800 or whatever it ends up being they have to give us they have to guarantee us a certain number of semesters trimester service with those dogs CU what happens if somebody gets their dog and then the next year they're gone we have to do that entire process again and vet the people so I'm I'm interested in knowing if there's some kind of contract guarantee that we can maybe work into this program for both the safety and funding of the handlers all that kind of stuff and the district because I love it and I want to keep it going yay so very good anything is possible uh uh we would just need to ask you how long you would want the retention for I don't even know if that's something anyone else is interested in I think it's a good idea is why I brought it up under new business like I want to keep it going forever but like if everybody else is like Boo no then boo no that's why we're here I I think with three having three dogs the cost of having an attorney write that up would probably be an excess of what we paid to send them down for training have you seen have you seen lately he went down so you know and concern so and um you know I think you know given the limited amount we are probably pretty rigorous in who we choose to to be these handlers so but I think too uh Nelson and and Jamie I I look at just the concern you have that someone may jump shift after they got all went on the Bondo and and enjoy the fruits of our district thinking about something that's like never happened so but but it lends itself to look at that because other different jobs or something of that nature where employees could reap the benefits of you know extending themselves to tuition tuition reimbursement and all of that and knowing we we may not know but knowing the intent of what they're trying to do and then after they receive the benefits they're gone so I don't know if we have anything so that only not only in that position you're talking about with the Dog Handlers but it could be multiple position so it lends itself to me that if we're looking at something like that we look at the big scope the extent of condition on this if if that's something you want to do and I don't know if it's I don't know if we have anything let me know if there's a direction from the board to do that and I will yeah I'm just saying as opposed to isolation thing is there anything else that might come under the same umbrella what why don't we all think about put our next meeting okay yeah just a question more than a we need to do something like I it was just a thought and that's why I threw it in there so everybody ruminate yeah okay say stay with comp but not more than two of you we're not stressing you out we're not stressing out don't look at the extended condition too far okay correct all right a good point Jamie good point any other new business if not there's no reason for close session session okay can I have a motion to adjourn so moved move by Alex I'll second second by secretary Ru uh roll call please just voice all in favor Voice vote all in favor I I any Nays the eyes have it we are a j have a good evening everyone we appreciate your attendance both public and here in person thank you

405 and section 310 CMR 405 I guess one's 1 H2 and one's one I anybody like to make a motion to approve those I guess I will uh continue okay with the Motions um so I make a motion to Grant a waiver from Title Five regulation section 15 405 H2 to allow reduction from 4 feet to 2 feet separation for soils with percolation rates greater than 2 minutes per inch between the bottom of the soil absorption system and the seasonal High groundwater elevation okay I'll second can we do these as a unit I'll second it okay okay all right we'll just go right to the all right thank you all in favor I I okay all right second Dave you're doing a good job you want to do the last one sure um and I make a motion to Grant a waiver for Title 5 regulation section lii or one I excuse me to allow a reduction of the to allow a reduction of the requirement of the 12in separation between the inlet and Outlet T's On High groundwater provided that all boots and pipe joints are sealed with hydraulic cement or installed with water types tight sleev and the tank is proven watertight great thank you any seconds second all right great thanks J all in favor I I okay that passes all right Eric thanks very much okay thank you we appreciate it okay have a great day thank you thanks thank you okay all right um so um I know um you had spoken about this last time J the ram Clinic you know the potential location for next year how's that going it is going okay um we just got um and thanks to Ed Burman official approval that from ke Tech that they will host it next year uh the dates um are going to be setup day August 9th and the clinic will run on the 10th and the 11th of August of next year so we're going to go meet with them just to work out some details on Monday um now this I still need to sign an agreement with ram but they have penell it in and said that they um will have staff to do it on that date so I I wouldn't say that this is absolutely official but it's like 99% sure bet so that's the plan that's great thanks Jay and Ed how I'm just interested you know how unusual is this to have the you know backtack years in the same location like this it's not unusual um oh It's Not Unusual no no it's actually pretty common okay um sometimes you they'll be a clinic and it'll run one year and then after that first time they might need you know another couple years to really prepare and get into the groove but once they get going um it's not uncommon to have these every year in the same place so we were hoping you know it's tight at ke Tech because they have the summer camp and then they have school starting so you only have a couple of weeks to work with there and then trying to do it during the school year is tough too because there are weekend events and um so you know I I think if if Ram can do it and they say they can then we're lucky to have um the opportunity for the 9th through the 11th yeah just I thought that would be unusual for you know let's say a need-based thing like this you know I guess I I figured that with the turnout that we had and probably turning a lot of people away that that that was why but you're telling me that's not really the the bottom line it's you know that it went pretty well and yep yeah and this year I would expect even more I mean I think that our capacity will be about the same which is 400 patient s Dental tents um you know so I don't think that that changes but I think that um more people will know about it yeah um promotions will go a little bit easier just in general I mean the whole process should be easier um there's a couple of things that we need to work out and that is getting getting professionals there and uh recruiting for those folks but I think all the other aspects fundraising uh General promotions and planning should be much smoother this time around and maybe we won't have to start so early this time around in in terms of planning so right so as yeah so as we uh get I think you know after maybe end of November December when we really start to get rolling I can update everybody on a regular basis again like we were doing last time okay y that that's great I can't believe you're gon to do this again but thank you and and Ed and and all the other you know people that are you know that you're going to get help from yeah it should it should be good yeah that's great and of course you Raj that's for sure y That's right so all right yeah all right all right thanks Jay sure um okay Dave you good any questions no I'm looking forward to getting it on the ground floor on this one yeah um I'll have to uh I wasn't able to attend the last one we we were uh we were on vacation so which I had forgotten but uh this time I'll see what we can do about that yeah I mean this time Dave I may have a special role for you let let me think about a little bit but and we can talk offline about it too and and see what you think about it I don't want to put you on the spot but um you know I think someone helping Ed out in recruitment for professionals I think would be really helpful so I'm just trying to figure out how who and how we can uh work that out this time so that we can start a little early we don't run into the same thing we ran into last year which was having some dentists on site that weren't licensed or or weren't really eligible to actually do the work so um but I can talk to you more about that and see how you feel about um recruiting and that sort of thing so no pressure yeah I'm happy to to help uh in any way I can okay great thanks great anybody else Ed you don't have any questions right you already know it okay I think okay all right Raj that brings us to uh item five the your uh your report looks like you got a pretty busy report thank you sir so uh first the DAT uh stuff you know we we did had our advisory committee meeting on October 11th uh dat is uh is changing some stuff around you know how they're going to do business uh moving forward you know uh but uh we have another Retreat and they're going to brief everybody uh in the retreat like you know they functioning and all that stuff know functioning is not going to change it's just like uh some stuffing changes and stuff stuff you know so if any board member can attend you know myself Laura is going to be there uh uh in the morning of uh it's a Thursday November 16th you know can attend it be great with the restaurants can I can I chime in on that so yeah I so I'm I am the liaison to D and unfortunately and of course the first Retreat that they have I'm going to be out of town um so yeah if anybody from the board can go there in lie of me that would be wonderful so um but it sounds like you you'll be there Raj and Laura um but if anybody else could go that would be great and I'm sorry I can't make it thanks Dr J you know and sure so with restaurants you know Boston paintball uh this was last month you know we had a complain that they're selling some food you know without without permit and they didn't had a permit with us uh and then Tom was out you know doing an inspection uh they had since applied for a food permit and Tom did a reinspection we're still waiting for the past control report you know after that we'll be we'll be issuing them a food permit you know and then da Queen still uh going through the change of ownership uh that's another restant with arbes West Nile Virus U 164 water samples positive water samples and four cases so far in the state and with Triple E we have 28 uh water positive samples for Triple E but zero cases that's a very good news housing cases uh Chestnut Place apartment now I guess we have have four Active cases there three three we have done inspection and I got another complaint yesterday that I'll be doing uh the inspection this week uh in two of the units you know the roach activi is still there you know so working with the management uh on that 137 Pawn Street I did get a email from uh the Attorney General's office on that they they're working on it you know we'll soon have another update for the for the board on on that uh mil milpond rest home I have not heard any any complaints from the last inspection I had last month uh they did send me I guess one or two reports and I'm waiting for a another report for probably this time around you know for for for the test control and and I'll keep the board posted as I as I get that uh for the house landfill we did had uh our monitoring on September 28th uh that was last month and the new company Langdon is working on the report uh once we have that out we'll clear it uh doing strong with the flu coid clinics uh we did had a clinic today and we did like 34 34 vaccines today we did had one last week where we did like 58 uh vac vaccines uh today we order offered flu both fiser and Monna coid as well as RSV vaccine uh we have three more uh clinics that are scheduled with the pineal Pharmacy uh one is on uh next week Tuesday October 24th then we have one scheduled for November 7th and 14 for for the next week on the 24th we're going to offer again flu both coid RSV and we're going to offer shingles uh vaccines as well uh so I encourage anybody who wants any of these vaccines to register with the pharmacy so they have ches for anybody you know and if there is any co-pay they they can be sorted out before before they come compl uh with the disease investigation cases you know we was uh past couple of weeks we we had a hbe case and half and another hap a case and a crypto sporis case that was dealing uh hap B the state is looking into it because it was a cute case hapsy we did the investigation and the crypto sporos is also I'm glad again that that was a foreign travel case you the gentleman he traveled to Europe and probably so that's a good news that it was not not here the last item is the performance standard for local public health last week I sent a email to the board that uh the state uh dph has come out with uh the local uh Public Health standards performance standards that it's going to include that they're going to have like minimal expectations for local Board of Health for services you know and what all we provide to the community so there are performance standards on that as well as some standards on Staffing uh like how much staff you need for for the population you serve so uh this is from couple of years right from when the state started the shared services that we are part of like met shared services they've been doing this you know so they've been collecting a lot of data from us you know all 351 municipalities and finally they have come up with this first version of the performance standards and it is going to include like you know the workforce need to be trained and they're going to need to have these minimal credentials to practice Public Health at the local level Raj and also am I right it sounded like that they there would be a requirement for Boards of Health to get a particular training that is correct sir so trainings credentials right like U we have some credentials like uh RS registered sanitarian right CH like certified health officer stuff like that so the they're going to come up with minimal you know credentialing for for the for the staff to to practice public he MH um more more stuff do come you know so these are the first performance standards that they have come up and I'm I'm open for any questions please Raj I just have one quick question um are there still any residents at mil Pond yes sir so to my understanding yes you know but I don't have the exact number I can find out for you uh but yeah yes because didn't they plan to close by the end of this month uh end of year sir you know so end of the year okay yes but I can check you know like with them like how many residents are still there you know okay yes' Raj regarding regarding the new performance standards um seemed like some of the findings in the report were that there were a lot of the municipalities that weren't um they weren't able to meet the statutory requirements and so I just uh I'm assuming that ashlin's not one of them but I am uh ready to be educated on that H how would you feel how do you feel that that that Ashlin is going to hold up against the the newer higher standards no sir I guess we we are all good you know so with with the credential and all that stuff you know all our staffing is fully credential you know uh myself I have all the credentials needed are provided by state you know uh uh similarly Mr curan you know our food inspector have uh he he he don't have one you know but that's not like everything is not mandatory he have RS you know that's the basic like that's the most important one then he have is credential in the food safety so we're good both are public Health nurses you know they fully credentialed as well you know so I guess from that angle we we are very good you know uh is is that free of check so if we wanted to get RS certified is that a free certification free course no sir there is there is cost involved with exam exam as well as there is a yearly fee you know that you need to keep up and then you need to get some continuing education credits that I that's why like I go to the conferences and all that to have that going in so yeah but if any board member is interested we can look at you know like if you want to get it but yes there is definitely a cost to to getting to get credentialed and you know to continue continue have it yeah is is that part of our budget to have the board uh receive any sort of Education like that we can definitely look at look at it so you know um I guess we we have good good amount of money for for that you know for education and all that you know and I don't think so there will be any any potential issues but we we can we can check with the I can check with the Jen you know on this but we do have monies for training and all that for for the staffing and the board members yeah all right so Raj are these being created brand new or there templates from from other states that you know that they're pulling from because it seems like if you're going to try to educate everybody with these minimum standards I don't are they're going to be making up new tests and those type things or so I to my understanding everything is in place you know uh what what the state is trying to do you know they're there are some senior Public Health members right like they started way way back you know and like didn't had that proper cening or some education right to to be there though they are very experienced they know everything right so can be like you know if if a requirement is for a bachelor's degree or master's degree they probably don't have it but what state is trying to do SL slowly you know uh bring this on so people who are practicing Public Health have proper credentials right yeah for the credentials you know all of them are are already in place you know like from from uh from one side right for for as I mentioned for the food you know it's called cpfs is certified professional food safety yeah then for RS or RS what we call as is registered sanitarian or registered environmental health specialist right that's that's in place uh CH is certified health officer you know that that is in place then we have credentialing for Title Five you know you you have to be a Title Five inspector and then you need to be a spoil valuator so these are the five main ones I guess you know for for the work we do you know uh similarly with with the nursing staff right you need to be an RN you know and all that stuff right like but Jess is RN you know and then K is RN and she she's Al she also have an mph you know so so I guess the credentialing is in place it's just about like you know the the state is trying to get all the work force with the local public Public Health to get credential so they're looking for this to become you know some kind of standard by 2025 or 2026 or they I don't know the timeline but they're saying they're going to give them opportunity and time you know to to have their staff uh get these trainings and all that but it's going to be very good you know at least you know uh if more and more people are trained right and the the state have resources right now you know and that's why they're giving us All the Monies right that coming through the shared services and right now they're setting up something called training hubs right so they're going to have specialist and our area right Ashland is under need them actually for a training Hub so in case we we need any sort of training in in the department they're going to be a specialist or two who be going to be at a training Hub in Needum that they going to come out and train us you know so that's what the state is doing I guess they they have made 10 hubs you know in the whole state that's going to cover the whole state they're going to be like two specialist you know who going to be their full-time jobs is going to just to train the other municipalities or their staff okay so but like for for public health prospective I guess this is a very good initiative you know or the work that you know that I I'll take training any day you know like so there's a lot to learn every time we go out for this so yeah it's going to be helpful uh in that sense you know okay right great everybody good yeah thanks Raj anything else no that's yes thank you yeah we can move on to the consent agenda anybody like to motion to approve the consent agenda as written uh Ron did you see my email about um the minutes that I put on the agenda were the previous meeting so we'll have to wait till the next meeting I apologize but not but the September 5th one those are good already approved we already approved those so those are okay okay so just the um the budget just the budget okay sorry so no it's fine I I didn't see that one today so okay anybody want to make a motion to approve the budget for today yeah I I'll make a motion to approve uh fiscal year 2024 um year-to dat budget report um on the consent agenda okay great any seconds okay great thanks said all in favor I okay right so um you know I don't know if the you know Raj usually has a pretty good agenda and Laura anybody need anything on the agenda for next time I'm sure we'll we'll keep on the uh the ram clinic on all year um I don't know if there's anything else anybody wants to talk about no no okay dat would you prefer um usually in November um I mean you can do one uh the first week or the third week or there's Thanksgiving is um the third week but um I think in the past we've just done one meeting in in November and December okay is anybody anybody going to be out of town you know either the the third week I am not but if we're going to do one meeting um the seventh works for me I don't know about anybody else just in case oh does it is that election day my calendar says election day oh that's a good point okay I don't know what but um it doesn't matter to me either way but if I were to pick I'd say the seventh okay yeah if it is election day I we won't be able to do the meeting right won't be able to be that day okay do we does ashon have an election on the 7th no I'm sorry I should I don't know you know but like I need to check you know okay okay all right I can do either can we the meeting we don't oh we don't okay um there's an election day so it's we can just plan on this we we can find out tomorrow and send out an email to everybody okay great Dave you GNA be my calendar also lot of says election day you know so I don't know why but you know it's okay but we we can get back to the board you know unless uh uh as we go CL closer to it if you want to decide today we're totally fine you know but if you want to do that you know we can we I can check with Dr Ron Mr Burman and then go from there you know but up to the board you know whichever no you can leave it you can leave it open-ended you know I I can make either one you know or if we have to change it even if it's not televised we can you know we can do it on a different day we have to so Ed you're going to be around Dave yeah okay all right so we'll make it work all right thank you all right great all right anybody like to make a motion to adjourn I guess I will make the motion to adjourn okay great second okay great thanks said all right all in favor I right all right thanks everybody

welcome to the October 17th regular meeting of the Ann Arbor Planning Commission for detailed information on meeting procedures please review the full printed meeting agenda provided mix Kelly will you please call the role chair Lee here Vice chair aons here secretary W here commissioner Mills here commissioner hamers Schmid here council member dish here commissioner sa here commissioner Clark commissioner wetherby here you have a quorum thank you um moving on to approval of the agenda may I have a motion to approve um first by commissioner Mills and seconded by council member dish um all those in favor please say I I I any opposed motion carries um uh minutes of the previous meeting May I have a motion to approve the minutes of October 3rd moved by commissioner uh abens and seconded by commissioner um Mills any discussion all in favor I any opposed all right a motion carries next up are reports to the Planning Commission and written communication council member dish do you have anything to report I [Applause] do where is my document I think I remember it so last night city council voted to Annex the two Parcels on Riverside Avenue or drive whichever it is and we also um voted to approve the development agreement for the plat Road Town Homes and I think that's all thank you mix Kelly do you have a report I do on the 12th of October there was a Plymouth Road area rezoning public meeting for the rezoning to tc1 at the traverwood branch of the Ann Arbor Public Library there were about 40 attendees including council members song and Watson uh robust debate and uh we look forward to ALS advancing that to the Planning Commission table uh next month and uh also next month targeting mid November pending a location we'll be scheduling the uh the um complimentary meeting for the Wasa Corridor so there will be uh forthcoming information about a tc1 wash Avenue area rezoning public meeting forthcoming also the comprehensive plan steering committee interest survey closed yesterday with over 100 applications and manager Leonard will be sending notice for a comp plan subcommittee meeting uh this week to review next steps but I can tell you that that meeting will be taking place of the uh usual orc subcommittee ordinance revisions committee subcommittee and so it will be next Tuesday from 7 to 9:00 p.m.

there is a revised notice for 3874 Research Park Drive a site plan for City Planning Commission approval um this was erroneously noticed for city council approval and so it is Ren noticed it is a proposal to construct a 11,800 ft office research and lab space as the second phase of a 241 ,100 ft project uh there is a new 77 space parking lot also proposed on This research district and offer office research limited Industrial District zone site which totals 16.9 Acres the uh Second and final item notice for public hearing is the Plymouth Road Transit Corridor District zoning the N Arbor Planet commission will hold a public hearing to hear all those interested in a proposed rezoning which is an amendment to the zoning map section 5.10.25 unified development code to rezone Parcels in the Plymouth Road area to tc1 Transit Corridor District before making a recommendation to city council the city of an arbor is considering action to rezone approximately 136 Acres including at least 99 addresses and text Parcels in the Plymouth Road area more information is available at plan.

good evening I'd like to call this meeting to order for Creek mon School Board 201u today is Tuesday October the 2023 time is 6:30 can I have a roll call please sure Mr alre here Mr gagos here group is here Mr swales here miss Z stumbris here Dr Hall here president Brown here can we stand for the Pledge of Allegiance led by m the board member Mr gyos and followed by missous statement read by Dr Hall I pledge allegiance to the flag of the United States of America to the Republic for which it stands one nation under God with liy and justice for all our mission statement is to empower each student to positively impact the world for a bright new future thank you Mr guyos and Dr Hall any public comments electronically no public comments have any board updates uh so I was uh I it's not an update yet I I I don't know I was invited uh on Thursday uh to uh help facilitate as a translator for uh a church that is uh donating coats to the uh the migrant families that we have here in District um it's going to be a little uh tight uh with my work schedule but I I hope I can make it uh on time um so I'll let you know how that goes on Thursday excellent thank you for bringing us those strengths that you have regarding that to the board really appreciate it because uh my Hispanic is terrible all right any other board updates if not we going to go right into administrative updates superintendent okay but it's under you as far as business we going to business I don't know U Mr Ser do you want to introduce our auditor sure I'm going to turn this over to Brian Johnson our business manager who will do the introductions good evening everyone um I'd like to introduce Anthony cini from Sage he's the audit partner who oversaw our FY 23 audit for the year good evening everyone evening good evening well again my name is Anthony serini I'm partner in charge at sikit of our local government team served as the partner on the district's audit this year I just give you a brief overview of the very positive results of this year's audit for the district uh first of all just want to thank Ken Brian and all others that participated in the audit process for their efforts and getting us the information again this is our our first year doing the audit for the district transition year with a new auditor can always present some unique challenges but all in all from our standpoint from Talking uh well with Ken and Brian things went very smoothly on that so got a good foundation in place related to uh next year's audit going forward some high level um overview comments here for you we'll be issuing a clean unmodified opinion on the district's financial statements that is the highest level of assurance that we can provide it means the financial statements in our opinion are fairly presented in accordance with generally accepted accounting principles so that's certainly the level of opinion that you want to receive there so commend you for receiving that opinion our audit was conducted in accordance with two different sets of Standards both generally accepted auditing standards as well as generally accepted government auditing standards the latter of which required because of the amount of federal and state funding that you have uh no compliance findings related to either of those so again very good report on that overall your ending net position for the year was $9.3 Million up about $5.3 million from their prior year variety of factors go into that fund balance changes the impact of your long-term debt issuances your capital investment things of that nature uh but overall you saw an increase there uh your financial profile score remained at 3.70 which is a recognition status which is the highest level uh status you can receive from the Illinois State Board of Education or ISB on that so again very well positioned from that standpoint as well there's five criteria that go into that on a five uh or five criteria each on a fourpoint scale so the only thing that brings it from that four 4.0 score to a 3.7 is just the amount of debt that you have outstanding related to that so that's the only impact there but again that stayed consistent with the prior year youve expended about $10.5 million of federal funds during fiscal year 23 the education stabilization fund and speu special education cluster constituted a little over 50% of those again no findings on those those were the two major programs that we tested we had no material weaknesses identified during the course of our audit uh you have had one significant deficiency reported previously related to segregation of Duties uh that was repeated this year but I do know that business manager Johnson is working through addressing that and putting additional procedures in place also from a the only other comment of note that you may have seen is related to the district's purchase of capital assets with federal dollars there we did have some some discussions with staff on that there's already a procedure in place to track that going forward within the accounting system for that going forward so that should address that as well again all in all though our gratitude to the district for um allowing us to serve in this capacity and to work with you all happy to answer any questions that you may have thank you this is the first year we've used sikic maybe you could talk a little bit about your firm types of practice how many professionals geography absolutely so sikit is a a top 30 accounting firm in the country based in corporate headquarters out of naville for that um the state and local government industry has been an area of focus since we started as a firm for that and has continued to be a focal point for us there so work with variety of municipalities myself uh Lindsay fish who is the senior audit manager on the engagement here all we do year round is work with units of local government for that so certainly an area of expertise that we have there Lindsay also serves on the uh iasbo professional Development Council for accounting and financial reporting as well uh as a as a firm professional wise we have over, 1500 professionals uh across the country on that and across the world in terms of our size on that but again locally based on that a local team on-site fieldwork as as needed for that as well and just I'm happy to answer any other questions on that okay thank you my pleasure uh you mentioned that we had that was a financial score of 3.7 yes sir and to my knowledge I think that's the best that we have at least tied with the best that we have ever had at least that I know of again to my knowledge and you said that one of the factors that it could have been higher but because of our long-term financial debt that kind of brought it down a little bit but that's not weighted real high that long-term financial debt it's not so why they did that I guess the state used that I guess they feel that school district districts are going to be in the need to borrow money so but yeah so that's weighted low just want all the other board members to know that if they don't already know absolutely not I think that's weight at the lowest of all the five indicators there yes there's other ratio certainly other factors that go into it in terms of your reserves and other considerations there that are more heavily weighted as part of that absolutely right and our cash on hand exactly given that number I believe our cash on hand was right at 42 so which is good yeah all the other criteria were at that four correct okay excellent but thank uh just one Clarity on the degreg of Duty is did I say that right yes you did yeah what exactly is that so when you have a a limited number of personnel uh involved in the finance function there often times there can be situations where we look at things from a risk standpoint as part of the audit there so if one individual has the ability ility to access certain things in the system or make certain changes in the system there using the system as an example there you might have what somebody has classified as what we call a super user on there so they can do anything within that system there when you have situations like that depending on the number of overall personnel and the other controls that you have in place there something just in terms of we identify the risks that are there as part of it highlighting those for you and then management has the opportunity to look at those risks either determine can additional Personnel be involved in the process to reduce or mitigate that risk do we accept that risk or is there opportunities to add what we consider to be compensating controls as part of that as well where uh additional layers of review on that so more so uh there's a the risk is there however not something that we feel ISC you know concerning to us in terms of we didn't identify anything or any issues with that there just more so that the risk exists for you all to to be aware of and have make sure that staff is working to uh look at those procedures on a regular basis which by all accounts they are okay so so Ken are we putting forth a plan to mitigate those risk or I I know you don't have a plan probably now well no we do actually we do have procedures that that are secondary you know like approvals on things so to kind of give you an idea so Brian will not only reconcile account but he also does journal entries so I also have to approve those any transfers in our in our banks or in our funds not our funds but in our accounts I have to approve also so there we do have things in play of checks and balances on those also that that we're comfortable with excellent so I'm glad I heard that we're reconciled because that was an area that we was a little challenged at so yeah I mean in the past there was and and we've taken care of that care and if corrected that I think there always will be you know there's going to be because again as Anthony has said the limited amount of people that we have on staff there is always maybe going to be that finding you know and that because we have people you know doing various things and doing the same thing so but again as as long as we have checks and balances in place and procedures in place to protect ourselves that's what we want excellent thank you any further questions for our auditor if not thank you we appreciate all you do thank you Anthony Bo I I just want to just say this that this is the earliest we've had a um an audit done uh so it is it it went very well I want to thank Anthony and your firm for that I want to thank Brian for his leadership on on getting this done too so um it is it has gone very well very smoothly our goal is actually a little bit earlier next year uh but again uh we're very pleased with that well I don't know if you get my questionnaire that you sent out to the board it was kind of the last minute so I hope that didn't hold things back all right thank you so much thank you everyone appreciate and we expect we expect the service from a firm that's a top 30 we expect this type of service then well absolutely all right pleas so much all righty all righty next up is the consent agenda for approval can I have a motion to appr first of all I would like to say if anybody want to remove anything from the consent agenda to be voted separately yeah um I was reading the uh I I I wanted to make a motion to remove the regular meeting minutes of September 19th M and for what reason um so if you remember that was the um the day that we voted on accepting or not accepting the resignation yeah um I was reading the the minutes and it said uh it it had the question will we accept the resignation and all but Dr Hall uh said nay right and then it says motion carried so it's wrong so it's wrong okay cuz I said yes I mean I said no I didn't want to everybody else said yes right and so it's a motion carried and then the second one the motion was I think I actually said Carri motion Carri but it did not it did right it failed so so so the reason is just an error and that was my oversight because I do look at the the minutes for approval so I might I missed that too so are you saying that would you would you vote on it if it was correct yeah yeah so we can instead of voting on a different this particular different agenda item can we vote on it with the changes the correct changes sure it it it needs to be changed and then we can vote on it in the consent agenda how does that work no no we can we can vote on it with the state of change we can still vote on this particular the whole consent bill you can help me out here the whole consenter item with this particular yeah with this particular item right being you know change correct corrected so you guys can approve the consent agenda with with with a modification to approve the regular meeting minutes of September 19th 203 to replace amended um by member okay and that would be just yeah and that'll be just one vote you got that if that's all the change then both the rest is an OB of us we're just noting that we made that change in the approved minutes okay looking to make motion to approve the consent agenda with the modifications to the regular meeting minutes of September 19 2023 as proposed by member G okay so can I have a motion to approve the consent agenda with the modification of the approved regular board meeting minutes of September 19th 2023 as proposed modification on that particular agenda item uh with the proposed modification presented by board member Mr gagos so moved second okay you got you got Nelson sorry all right Nelson approve Nelson move second second okay all right I'll let Dr Cog e read it off and then if there's any questions after that all right here we go um item one approve regular meeting minutes of September 19 2023 with modifications uh item two approved Committee of the whole meeting minutes of September 12th 2023 item three approved Committee of the whole meeting close session minutes of September 12th 2023 item four approve the therapy dog handler stien of $1,700 item five um approve revised board policies um 2.

okay everybody like to welcome everybody to the uh Ashland uh Board of Health meeting for October 17 2023 uh just like to read this disclosure this agenda is subject to change and includ is subject to change and includes those items reasonably anticip the chair to be discussed at the meeting not all agenda items May in fact be discussed and other items not listed may be brought up for discussion to the extent permitted by law um so call the meeting to order at 6:04 as always citizens participation um anybody anybody out there no no Mark Dy tonight right probably not enough of an interesting meeting so we'll get on to uh agenda item three which is 61 Valley Road septic system variants I think we all have those um those uh plans and I guess it's for Eric yes yeah how you doing good how are you guys yeah good um you want me to share my screen yeah pleas yeah Mar can do that and okay let's see this guy sh okay can everybody see that yes yes okay there we know so this is 61 Valley Road um Valley if you're not familiar with it it's located off Ramblewood Drive which is a Road off of High Street um it's a subdivision the homes are built in 70s I think this one was 1973 um it's 61 Valley Road um it has an existing septic system in the rear of the property there's the tank I didn't show the leech field but it's right in this area right in this area here can you hear me can you hear me same yes we again okay the rear of the property has the MBTA uh Rail lines um and on the uh the western side of the property is a drainage easement um it's a fairly nice backyard it has a inground pool which and it has a patio around it and some Shrubbery which isn't shown in the survey but it's a it's it's a very wellmaintained backyard um the homeowner did not want to look at a mound um and no having some familiarity with the soils in this area and which was reinforced by the soil testing which show in this test pit redo at 24 in in test pit two redo at 24 in and water coming in at 84 and 52 um and then this test pit down here I'm not sure I think it was it might have been the spoils from the dig out when they put in the inground pool because or it could have even been from the MBTA um there were such things as uh lone there was sand and there was even a tire buried there um so I wanted to keep this system away from that area I don't know what the extent of that fill is um going up here like I said he didn't want a mound um with groundwater that high about the lowest profile system you can use is this it's called it's an IA system it's a fast geoflow system this is a micro fast um treatment tank then it goes into a pump chamber and then up to the it's called the geoflow which is like a garden hose this is a pressurized type system which drains back once the it it Cycles it drains back into the uh the pump chamber um this system is approved to go two feet to groundwater because it's has very Advanced treatment I don't know if you've been following any of it but in the cape right now there's a big um push to remove nitrogen from the waste water and this is one of the preferred systems um I think it eventually it'll probably spread to the rest of uh Massachusetts but it's starting down there um like I said the system can go two feet to groundwater and it can be sized up to 40% smaller um I didn't design the system with a with a um to comminate a garbage grinder he does not have one and um I don't think it's a good idea for this type of system in general um and other variance is like I said four from 4 feet to 2 feet to groundwater um and then the tanks given the high groundwater you can't really control this but once you put the tanks in the ground if you have redo at 2 feet the inlets and the outlets of those tanks are going to be within 12 Ines of the the high the groundwater the redu so that's the last variance um that's about it um there won't be much of a mound at all I think it's only a 6 inch change in grade along the property line here oh there there will be a d notice two D notices one for the alternative system and um the second for the uh the prohibited garbage grinder oh I can't hear you I can no sorry Ron we can't hear you yeah I can't I still can't I can hear you Eric I can't hear um Ron though okay oh oh that's we just heard you Ron you did there you go now or no okay y all right I'm sorry I just any board members have any questions no all right anybody like to make um I I guess we we usually can't do these as a single unit so anybody like to um you know make a motion to accept Section 30311 the local board um Health variance I can take crack at that one okay um so I make a motion to Grant a variance from ashin Board of Health regulation section 303- 111 to allow the subsurface sewage Disposal system to be designed without a garbage disposal with the conditions that no garbage disposal be installed within the house and a deed recording be placed on the property stating no garbage disposal shall be installed in the house while the subsurface sewage Disposal system is in use and this is for 61 Valley Road Great good um um any seconds for that I'll second that r that great thank you all right seconded all in favor I I okay great all right that should be four you know passes four to nothing and then the um the title five local upgrade approval sections uh 310 samr1 15 .

thank you do other commissioner officers or committee liaison have anything to report uh written Communications are included in today's packet we're going to move on to public comment this is an opportunity for persons to speak up 3 minutes about an issue that is not listed as a public hearing on this agenda we'll first call on individuals present to address the commission then remote participants to speak during this public hearing remotely please press nine a star nine if listening by phone or use a raise hands feature of viewing through the web link for phone access please call 87785 35247 and enter meeting ID 977 66 341 1226 City staff will select callers who have raised their hands using the last three digits of their phone number or by name if available for those accessing through the web link you'll hear an automated announcement that the host is allowing you to speak when speaking please move to a quiet area mute any television or background s sound so that we can hear you clearly for either method of participation please state your name and address at the beginning of your comment and is there anyone present that would like to speak at this time seeing no one um is there anyone that would like to address the commission remotely Pina ramaswami you have permission to address the commission for three minutes hello um I live in the neighborhood directly behind this proposal and I a community leader Community have spoken and written to the plan at each of these proposals presented by you excuse me I'm so sorry uh this is regarding items that are not on this agenda so you'll have a chance to speak on this particular matter um in just a few minutes okay thank you thank you just giving it one moment yeah yeah no problem there was one other hand rais but it looks like they have lowered their hand so uh with that I believe that we have no hand raised unless um Pina you don't have a do you have a general public comment to make or are you raising your hand for the public hearing later the public hearing okay in that case there are no hands raised thank you we'll move on to public hearings for the next business meeting um [Applause] staff a public hearing on the in items will be held by the Anar Planning Commission on Wednesday November 1st at 700 p.m.

a2gov.org tc1 corridors thank you we're going to move on to item 8A unfinished business uh this is 3520 Green Court uh plan unit development text Amendment for city council approval the proposed amended supplemental regulations will expand the permitted principal uses of the Pud the permitted principal uses would include medical dental offices which are currently prohibited and would expand the definition of Hotel currently restricts Hotel developments to Extended Stays with 100 rooms maximum capacity and would permit development of multif family residential housing which is currently excluded this PUD District includes 35.262781 if that they are still uh considering the commission's feedback uh with the the owner group of the other Parcels in the PD and are not um would appreciate the postponement got it understood thank you um this is public hearing this is an opportunity for persons to speak up to three minutes about the proposed PUD amendments we'll first call on individuals present to address the commission then remote participants to speak during this public hearing remotely please press star9 if listening by phone or use a rais hand feature of viewing through the web link and for phone access please call 877- 85352 47 and enter meeting ID 977 66 34122 6 City staff will select callers that have raised our hands using the last three digits of the phone number or by name if available uh you'll hear an automated announcement that the host is allowing you to speak and when speaking please move to a quiet area and mute any television or background sound so we can hear you clearly and again for either method of participation please state your name and address at the the beginning of your comments is there anyone here that would like to speak at this time Mr Garber yeah I just have a procedural question um yeah I've already spoken on this project last time um will there be an opport a public Hearing in two weeks when this comes back um uh typically the Planning Commission does offer A Renewed opportunity for public comment and I would expect this same thing okay cuz it's going to be a new plan anyway so that makes sense all right thank you that's my question thank you is there anyone else present that would like to address the commission not seeing anyone is there anyone that would like to address the commission remotely there are no hands raised Mr chair thank you there's three proposed Mo uh there's a motion to postpone the November 1st uh regular session um do we have a motion uh motion by council member dish seconded by um commissioner Mills discussion of the proposed motion all right let's do a Voice vote uh without objection um or should we do a Voice vote for this uh I think it would be fine to say uh without objection that motion passes if someone has an objection um when that is phrased it would be appropriate to raise an objection thank you without objection that motion passes all right it is postponed to the November 1st regular session we're going to move on to uh regular business section 9A this is 3874 Research Park Drive sorious Phase 2 um this is a site plan for Planning Commission approval we did just Ren notice this based on the ER erroneous um noticing that this would be for city council approval this is actually for City Planning Commission approval this is a phase 2 proposal to construct 11 10,800 ft uh building addition to an existing building and 77 new parking spaces with two new curb cuts off of Research Park Drive um we are looking to uh postpone but the first we will go to public hearing this is an opportunity for persons to speak up to 3 minutes about the proposed site plan we'll first call on individuals present and then remote participants if listening by phone please press nine or use a raised hand feature viewing through the web link and then phone access please call 877 85352 47 and enter meeting ID 977 66 341 1226 uh City staff we select callers that have raised our hands using the last three digits or by name if available U you'll hear an automated announcement that the host is allowing you to speak and when speaking please move to a quiet area and uh mute any television background noises so we can hear you clearly again please state your name and address at the beginning of your comments is there anyone that would like to speak at this time thank you CH Lee K Garber 28 H Hill Court um again procedure we're not going to have a um petitioner presentation or staff report proceeding the public hearing uh that's correct um it's going to be held all together at the next meeting NE next regular meeting okay well I'll say my piece now then thank you um last month the German Parliament um passed a law requiring all new construction to be to have to have 65% renewable energy component this project obviously would not even come close to getting there um so is a German company um I want to push back on the notion that certain medical and lab buildings can't go all electric yes there's a problem with air exchange frequency and the need to heat or cool all that incoming fresh air um Bill verer who's a consultant to Sartorius told console back in April that these lab buildings work 24 hours a day they never go down they never have an offseason they basically are functioning at full air flow all the time to get the air changes per hour that are required by the code yes you have to design for that but Osa regs do specify 4 to 12 air changes per hour for active Fume hoods but nothing in oer regs that says you have to run these hoods all the time unless they're storing toxic substances what we heard 247 operation is now considered outdated practice and highly wasteful some of the new practices are one Venturi valves which reduce air flow to a minimum when the hoods are not in use two turning down the air flow in labs when they're not occupied putting the ventilation system into vacancy mode uh Hood hibernation where the Venturi valves control fum hoods individually instead of banks of them and ductless fum hoods um where instead of sending the fumes outside they run through a filter um and then recirculate not all of these Solutions can always be used but if they're designed into the building they can greatly lower energy use and reduce the need for constant air exchange um I don't know that Sartorius has considered or is even aware of these Innovations um but other new lab buildings and cold climates are doing this and some have been able to go all electric using geothermal coupled with heat pumps these include St John's University Health Sciences Center in New York uh the Integrated Science facility at Carlton College Minnesota and others yes doing this is more expensive upfront but Sartorius is getting a lot of help from taxpayers a 12year 50% tax abatement that I calculate should be worth about 3 million 2.7 million in Brownfield funding of which 2.6 million is for non-environmental activities and an madc Grant to Sartorius of 1.2 million uh as an incentive to locate here so this project is a wash in public subsidies the least it can do is meet our community standards for clean construction thank you is there anyone else present that would like to speak at this time seeing no one else is there anyone that would like to address the commission remotely there is not thank you I'm going to read the proposed motion um the motion is to postpone this to the November first regular section uh session um moved by commissioner Mills and seconded by commissioner Weatherby discussion of the proposed motion just wanted to clarify again this is for procedural purposes to make ensure that there is sufficient of public notice and the corrected one so thank you for the uh patient patience of the petitioner um without objection the motion passes all right we'll move forward we're on to regular business section 9B this is 2935 Plymouth Road this is the UVM Credit Union a proposal to demolish the existing office building in constructing a single story 4,7 90 ft Credit Union building in this o office District zoned site subject dividing this site um staff recommendation is approval and we will move on to petition or presentation hi good evening um deian Ramos for the University of Michigan Credit Union um I just wanted to say thank you for um all of your guys' feedback previously um and the communities hopefully um what we have to present tonight you'll find the adjustments um appropriate and just to let you know the University of credit uh Michigan Credit Union is here to provide choices to our members giving them options um of where they like to do their financial services we're here to invest in the community um we partner with several local um institutions around the the communities we service and we really do want to provide financial success for all of our members um their success is really critical and important in a very big core value for us um so we are here to really partner with the community so I just wanted to make sure um that I presented that and then I will turn it over to both Ted and Tom to go ahead with the presentation thank you deian uh I'm Ted hir with Midwestern Consulting here with uh Tom Phillips of Hobs and black thank you Commissioners for uh being here tonight um so I think uh most if not all of you were here at the last iteration of this project and um uh let's get this off the screen um so uh we we'll kind of go through this presentation and if you'll recall from several months ago there's probably not a whole lot that looks a whole lot different um uh we we did remove the drive-thru um kind of heard loud and clear that uh that was something that was uh kind of a major sticking point for the project and um went back to the drawing board and um have the project in front of you tonight so uh again I'm just going to kind of graze over a couple of these slides um you know I think everyone's pretty familiar with the the location of the site um on Plymouth Road and uh pray Street um the existing location that um umcu has outgrown um and looking to kind of move down the street and provide uh more opportunity as uh Miss Ramos had stated uh for uh their clientele um so um a couple of the highlights here about the project characteristics uh the same as before um the project is uh being pursued under the existing office zoning um no rezoning no variances and now no special exception use for a drive-thru are being requested uh we still do have the same uh land division proposed and the landscape modification for Street tree placement uh so here's an updated site layout um again pretty much uh what you had seen before um with the driveway remove moved a couple of um pavement uh access parking uh kind of adjustments um we've still kept uh The Divided parcel to the West will be just raised and reeded um we're still keeping the rain Garden kind of central to the uh to the site to provide a little bit of extra green storm water infrastructure in addition to the detention system um in the previous iteration there was a a little bit smaller solar array proposed on the drive-through canopy um in this re-evaluation of the project uh it's been now um considered that this solar array can be placed on the main building roof and um so that's what we have in front of you tonight um the access uh criteria are remaining the same the the existing curb cut on Plymouth Road is going to be taken out of commission and shifted over to the east um which allows for um a little bit better um traffic flow uh with uh the land division um and any potential future development on the west parcel um to be accommodated uh the existing curb cut on Prairie Street will remain um and then there is a a bus stop that gets shifted over to the east um as a result of the shifting of the curb cut on Plymouth um utilities uh again pretty much the same as what you've seen before the storm sewer The Collection detention system um gets conveyed to the North End of the site and then Outlets to an existing storm sewer in Prairie Street um all of the service connections to the building for water and sanitary happened directly east uh of the building uh to existing Mains in Prairie um the biggest notable change with regard to utilities is now that uh the credit union is committing to uh fully electrified HVAC and mechanical systems um there is a a backup generator proposed um that will uh use natural gas but again that's just for backup situation and uh that's pretty much everything uh that's changed with the site so I'll hand it over to Mr Phillips to talk about the building hello uh Tom Phillips uh uh 100 North State Street Hops and black Architects so um the building it we've heard feedback from the community also that in terms of the height of the building that it is one story but it is a tall one-story building it's 22 ft tall to the edge of the roof and the peak is 26 ft so we're going to have a little more height uh along Plymouth Road than a typical one-story building otherwise it's a a very um well insulated building that exceeds all the energy code requirements for insulated construction and um the uh it follows many of the lead principles uh that that we incorporate into all our projects these days and they typically exceed the energy code on almost pretty much every level um as Ted mentioned we uh we have a space on the white roof for solar panels and that's that would be designed into the project from the beginning and and we're happy to take any questions thank you um and then I think we go to staff presentation do you have anything to add Mr Chang uh yes as they had previously stated this was heard back at the April 4th Planning Commission meeting where it was denied and then came back for reconsideration at the April 18th meeting and it was again denied so they have come back with essentially the same Project without the drive-through Lanes there is the conflicting land use buffer that was mentioned that will screen from the neighbors to the north um it is subject to a land division it's a 1.7 Acres sites this is approximately one acre I think the vacant site will be approximately 7 Acres uh they are also adding some EV installed parking um and some capable spaces on site but otherwise it is it's what you saw you know back in April got it thank you uh we'll move on to public hearing uh this is an opportunity for persons to speak up to three minutes about the proposed site plan we'll first call on individuals present to address the commission and then remote participants so to speak during this public hearing please press star9 if listening by phone or if viewing through the web link please use the raised hand feature and for phone access please call 877- 85352 47 and enter meeting ID 9776 6341 1226 City staff will select callers that have raised our hands using the last three digits of the phone number or by name if available um you'll hear an automated announcement that the host is allowing you to speak and when speaking please do move to acir area so that we can hear you clearly and for either method of participation please state your name and your address at the beginning of your comments so is there anyone present that would like to address the commission at this time This is highly embarrassing um I feel um like I'm some kind of outcast or um someone who just isn't familiar with uh the normal procedure by coming up here every time there's a public hearing but um on this project I want to thank the petitioner for going all electric um however um I just took uh before coming here I just took a look at the OSI sustainability review the latest one and they they conditionally recommend approval of this project um you may have seen this um that petitioner is sort of um not committing on um several recommendations from OSI including uh pairing onsite solar with onsite energy storage um they say they're exploring that OSI wants more specifics um the business about uh a gas connection for a backup generator OSI objects to that and so do I um propane would be uh another solution even better would be on-site battery storage in my um wildest fantasies I envisioned in an arbor where um fossil gas is no longer used to heat anything and all the existing lines will have been capped and I think we have to anticipate that with new construction and not extend these lines there have been some projects that have changed their minds so to speak and promised to go all electric and then ended up um converting back uh to gas I guess um Alek apartment is the most well-known of these so let's not put in a gas connection to begin with um uh passive house certification OSI asked for that um and uh petitioner needs to specify a demolition Waste Management plan so um I guess um yeah those are those are the things that uh OSI really wants to see and I do too um I know there's been a discussion around this table that developers can't commit to a lot of these things um because is uh we're just at the site plan stage and um Mechanicals and uh other plans come later in the process um but I believe that for new construction it should be um assumed from the concept stage of a project that is going to go all electric and if possible Net Zero Energy at this stage of the a20 plan and of the ongoing climate crisis so um I don't think it's unreasonable to ask petitioners to come in come in with concrete plans um for this kind of building right up front right here at the commission even though the UDC does not give you the power to enforce that thank you thank you is there anyone else present that would like to speak this time all right seeing no one else um is there anybody that would like to speak remotely there are two hands raised Mr chair the first is Pina ramasami again you have permission to address the commission thank you again apologies for earlier my name is Pina Rami I'm at 2831 running for Street I live in the neighborhood directly behind this proposal and I'm a community leader we in the community have spoken and written to the Planning Commission and each of these proposals presented by umcu with over 50 engagements with zero favor since the last proposal where the Planning Commission requested umcu to engage with the community there has been no attempt since the pro still end location is a prime location and has a potential for meeting the direction of the transportation Corridor or also known as tc1 project which a Planning Commission will be reviewing on November 1st I understand that this proposal Falls within the current zoning requirements however in just a few days those requirements will likely change but won what won't change is that the building designed if approved will be here for 50 years plus with the tc1 University of Michigan 2050 plan and the expansion of th elementary aaps school that will become a two-story building housing 600 students we need to think longer term we ask the corridor better plan for the future of this gr that we see I ask the Planning Commission to please encourage umcu to come up with a plan that better better matches the Future Vision of this important Transportation Corridor and serves the community to if it does proceed I ask that they work on improving their interior design to serve the community better a supposed Community conference room that closes at 5:00 on a weekday or community park bench that faces pth wood which was sest by the UNC Representatives at the last Planning Commission is just lazy and not solution based it was also mentioned that the design is a standard branded marketing building that's the huge billboard rather than a community for the a bank for the community or for the their member base it also has limited accessibility for buses and walkability from the new proposed location compared to where it is now and the parking lot is in the front and in the back uh not like the tc1 requirement that requires it to be on the uh sidewalk if the design of the current uh for the current zoning is approved I ask that do a better job of utilizing this mask footprint that you're taking with its four or five employees inside perhaps a separate entrance for businesses that they're offering loans to for meetings after hours or for community space um perhaps food Tru relies on the weekend to think bigger utilize this space better with the tc1 transportation Corridor in the University of Michigan's 2050 plan along with the thirst Elementary APS building the two-story building um on in 2027 there's a greater opportunity here I ask this important and take this risk short back for a longterm Vision we need to do better with density and usability lied City lastly please consider the traffic Prairie Street it is cently very high and will only get bigger with the school expansion and tc1 andc thank you two more hands are raised our next caller is Jacob kitsman you have permission to address the commission for three minutes all right thanks um thanks for hearing me my name is Jacob kman our family Liv Street the same neighborhood as this proposed F so despite the environmental improvements this proposal is fundamentally the same as the previous versions which the council considered and rejected I Believe It suffers from the same flaws really fails to add benefit to this part of the city we already have almost kind of a comical excess of retail banks with a mile including the existing umcu Branch so adding another one is is kind of absurd especially in an area or in an era rather where nearly any banking function can be done by app on your phone Community is not asking for retail Banks but would help promote our community members financial success would be to develop more affordable more Transit adjacent housing for people to live in furthermore the addition of a driveway on streets under bring additional traffic from a high Road right on furry Street near our school where there's already a lot of congestion at drop off times both car congestion and kids and parents on foot so I really think that a low density drive up retail development here would be a very shortsighted use of a prime parcel in what as has been mentioned May soon be a tc1 Zone Rec not only that it would be completely inconsistent with the city's State goals in the vision Zer and a20 plans I think I think another major issue is that this proposal leaves a vacant uh nearly 3/4 parcel to its West so in evaluating this proposal the commission should consider what's the fate of that PL going to be what type of future development is going to be feasible and cost effective to put there given its really narrow profile I think we should consider that it's highly likely that that that lot will for quite some time and that is inconsistent with neighborhood character and Aesthetics which believe are criteria that the commission can factor into their decision so this development would fragment one of our most precious and limited resources development ready land it could be used for housing or mixed use development and it would promote sort of an outed current intensive pedestrian unfriendly mode of Transit which which the city's stated goals say we should be doing less with so I urge the commission to use your discretion to this unneeded and unwanted development or to at least postpone it until it can be better integrated with the evolving vision for this area of the city it's 2023 and we have to do better than this thank you thank you the next hand raised is Christy Watkins you have permission to address the commission thank you for your time this evening uh my name is chrisy legal named Christina Watkins I reside at 2960 Sheffield Court uh I live approximately a quarter of a mile from this site um and I walk my dogs uh every day through this neighborhood um so I'm again pleased as other callers have mentioned to see that umcu remov the drivethru LS and has Shi energy used to um to Electric however I'm actually very disappointed to see that umcu did not think bigger as other callers have noted um I was really expecting by the fact that there were two sort of denials back in April that um we're going to go back to a much sort of um rary drawing board and to think much more broader about the larger situation of Indian Harbor to think about mixed use buildings think about affordable housing to think about um the vision zero as other callers have mentioned um you know in light of the fact that this summer we had you know significant number of climate incidents and so forth like these are the things that we need to be thinking about is not just uh getting all um you know energy usage um off of uh problematic fossil fuels but also more density as the tc1 or Transit corridor plan that is coming up in just two weeks is going to potentially bring to fruition so I'm just a little bit disappointed um that University Credit Union of which I've been a member for over 10 years um since I moved to this State um had not kind of done a little bit more engagement with the community and a little bit broader thinking so I do hope that the commission can take those thoughts into account thank you for your time thank you do we have any other callers that was the last caller Mr chair thank you all right I'm going to close public hearing on that so so I'm going to read the proposed motion the Ann Arbor City Planning Commission approves the umcu site plan subject to demolishing the existing structure on site dividing the subject parcel from the parent parcel and a landscape modification for the location of Street trees to be outside the public right of way as required in 52010 of chapter 55 moved by commissioner Mills second by commissioner aons we are in discussion would anyone like to kick us off commissioner Mills um thank you for rethinking um this particular site I uh am no longer concerned about the impacts that the site will have on traffic um I think um it's certainly there's going to be more coming and going than before but kind of queuing and um concerns about traffic safety associated with the drive-through Lanes I have are irrelevant now um I also appreciate kind of thinking more about sustainability I would encourage you as you move the project forward to think about whether it's actually cheaper long term to not have that natural gas connection and the hookup fee that you're going to have to pay for it and the infrastructure part of it um and provide propane instead for the rare reare chances where you need that backup power um I don't know all of the building code rules don't get me wrong but um I don't know that that there are that many opport there that many times when it will actually be needed you don't have an elevator because you are obviously one story right so um and um so I don't know that even when the power is out how important it is that it is operating at full capacity is what I would say and so that seems to me like it uh it would not require very much by way of um by backup power I think I hear community members um Rec and recognize that we're contemplating transition along this Corridor I also think that this meets the standards my my feeling is it meets the standards of of what the zoning currently allows um I appreciate moving to a single curb cut along Plymouth Road and the way that it's aligned so that something that can go on that narrow parcel may not require parking on site we don't H and I would encourage you to think about whether there might be opportunities for redevelopment of that site to share your parking I mean I I would hope that I would expect that I mean this is already a walkable area as you have more people living there more of your customers are going to be able to walk and so I would hope that whatever gets developed on the western parcel is built lot to lot or whatever the zoning allows there and that you don't have parking at all on that site our code does not require that um and I would strongly encourage that so um things to consider as you're kind of thinking overall about this um about this project thanks thank you council member dish thanks very much um happy to see the electrification elements um I'm interested in your answers to commissioner Mills uh I mean I'm yeah I'm interested in hearing what you want to to say um to her suggestions about propane and also had you considered batteries and would battery backup do enough of what you need in a in the inevitable I shall say power outage um so I I also want to say that I appreciate the comments that residents have taken the time and thought to prepare and I understand that this bank is not resident pre preferred use for this parcel but you MCU owns the parcel and the city doesn't have the ability to tell Property Owners what to do with the parcels they own if the uses they propose are consistent with what the current zoning allows and this one is and while it is true that we are now quite close to tc1 resoning along this Corridor that changes nothing for a project that's already under consideration and has been under consideration for more than a year um so we are not able to change the rules of the game in the course of the game so we need to work with what we have in front of us I noticed in the notes this is a question to the petitioner that you stated you are prepared to discuss the traffic concern that's been raised about Prairie Street and I'd like to invite you to do so I think at our last meeting we spoke a little bit about um how whereas uh this this new facility may not generate additional trips and that people will not be deliberately leaving their homes to come to it it is going to create more traffic as people drive by and say oh yeah I wanted to deposit this check or oh I need to pick up some cash so if you had further thoughts about Prairie Street um I mean since the notes say that you did I invite you to share uh what those thoughts were um I want to ask you straight out if you have thought about plans for the 3/4 of an acre a joining parcel if that's something that you're thinking of selling if it's something that you have a an idea of what your use might be for it um and yeah I think those were the two yep those were the major things thank you okay um so I'll try to take those one at a time first um being the thing that I can speak a little bit to um as a civil engineer um in regard to the traffic so uh commissioner dish you did um mention like we talked about at the first um meeting for this that um part of the evaluation of the trip generation for this type of use is acknowledging the fact that there are um passer by trips that are generated where it's not the original destination um and and I apologize I don't have the the revised traffic impact numbers in front of me but um if I'm recalling correctly those generation numbers did get reduced um with the elimination of the the drive-thru um and I think at the the initial um the onset of this project our our position and the the findings from our traffic team was that the the level of service of um Prairie Street wouldn't be degraded as a result of the the project with the drive-through and come to the same findings um with the elimination of the drive-thru and even more so and and that's with comparison of the existing use um to what's proposed now um I think I'll hand it over to Mr Phillips for um discussion on the the generator uh good evening um we typically the the two sources of fuel for generators are diesel and um natural gas the diesel is considered to be worse uh in terms of being a a fuel that has oil as a component of it um the propane is a is a different technology that this the generator really is determined by the size and type of generators determined by its use and what it's going to back up in this case um the uh the credit union has to remain in operation uh through a power outage so that operating the building implies a load and in fact making the building all electric can even increase that load to some extent so that's going to drive the type of generator it is and propane is is not a common in our experience generator fuel but that's something we can look at and and batteries are frankly quite new and so that they have to be looked at in the in the scale of the power they need to to provide so those are things we going forward would take a look at but we haven't gotten into engineering yet at this point hi to answer the third question as far as use on the um adjacent parcel um we do not have specific plans for that we're trying to make it through phase one of the project um before determining what the use of that parcel would be but of course whatever zoning was in effect at the time that we did we would certainly consider that um as we were to move forward so thank you any other Commissioners Comm commer hamers Schmid I just have a follow-up question to something um I'm just I'm curious why does a credit union need to remain operational during a power outage is it security like Vault issues or um in in order to um service the membership base um the computer systems the HB system all of that and then our camera system our alarm system um does need to operational in order for us to keep the doors open but it is it is for security a big portion of it okay I security and comfort of the team and the members yeah I mean the bank the it's not open 24 hours a day I assume you have power 24 hours a day I mean the argument I guess to me that like a credit union would need to remain in operation during a power outage it's not like a critical piece of Civic infrastructure so so during the pandemic we were actually considered um critical and so we all had to report to work um I don't know if you guys are aware of that or not but financial institutions are considered a critical um component amongst the government and for us to service our members like any other business um and be able to be there at the needs of our members um we have experienced several power outages and unfortunately we've experienced several of them have been on Plymouth Road to be honest with you so our current location in the strip mall is probably one of our locations that goes down in power most often due to um several factors I I you know we lease that space so I don't have all of the details um so having the backup in order to be able to continue um business is important for us um but again as um both Ted and Tom had mentioned with the generator I mean we're certainly willing to look at what we can do to kind of offset that if there are things we can do so with the the newer technology the batteries the I mean we'll we'll definitely look into that and we work they work directly with um specific Engineers that electrical engineers that tell us what we can run and can't run off of a generator so okay I'm glad to hear that you're willing to look into it guess absolutely as far as the second parcel is concerned I think commissioner s last time you did some like quick math to see what would even fit given it's resoning to tc1 I mean I guess I would just say at this point I don't think we're going to convince you for your current parcel but if if that second parcel is rone tc1 and you sort of find that like nothing is developable on that parcel I would highly consider rethinking this current parcel to see where stuff could be shifted around because to one of the caller points it would really be a shame to just have a vacant parcel sitting on an active Corridor absolutely thanks thank you commissioner W uh a couple things uh one thanks for uh hearing the comments and moving towards electrification I think Mr Garber um made a a valid point around um the lack of recommendation from OSI so you started in August with their sort of tentative approval and then on their September 8th uh memo they recommended not approval because it still uses fossil fuel and I think this is the conversation that we're currently in uh so other than the fact that your current I want to say this correctly uh design team doesn't have experience with this technology is there another reason why um you're not moving to a completely sustainable model uh for this development cuz I think what I heard from um hobin black was it batteries are new propane is new which I'm hearing is we don't have experience with it so we don't know how to do the thing that we would later consider so I mean you can just abuse me of what I'm hearing but yeah yeah I I I apologize for for that uh that implication not at all uh what what I was referring to was past experience so uh Tech uh as you know construction is a lengthy process and so projects are planned and engineered and and designed and constructed through significant amount of time so when things come out of the market that change that they they integrate relatively slowly into the into the construction process and battery is one of those at this scale so if this was a you know you hear about uh batteries at home all the all the time but we haven't had a uh an entire building backed up with a battery yet but it's something that that is our Engineers are familiar with it and and is something that we would evaluate um and again that goes to the size of I'm sorry if I just need to make sure I'm hearing you correctly I worked for IBM for 5 years and in 1997 at our data center the entire building was uh supported by actual what looked like car batteries uh to deal with power outages to make sure that the power never went off so that they could deliver for their customer so am I hearing you when you're saying that there is no technology that would allow a what a 7,000 ft building to operate on a battery or am I misunderstanding how much uh your misunderstanding sorry 4,000 square foot which is that's that's not what I'm saying a modest sized house sorry sorry again um that's not what I'm saying I'm saying it's something that we would evaluate and our Engineers are experien with it another question uh so given all of the community comment about this Bank uh sort of tying up this property as tc1 is coming uh can you just help me here at the table as well as uh the community that surrounds the bank why you decided to stay in this kind of design configuration as opposed to moving towards tc1 which I think uh everyone that has called in would say gosh like you're hearing us that would sort of indicate that you were um really interested in community investment and sort of trying to activate this space I understand uh council member dish has already stated you own the land it's zoned office you get to follow that rule uh or that zoning as you see fit but just sort of hearing all of the feed back cuz this is our third time at the table absolutely uh it it just seems no I was going to I was going to share this with you guys I'm not quite finished to me it it doesn't feel like that that feedback is being considered and so wanting to just give you another opportunity to help us understand um why why this 4,000 ft building in on this two acre sort of plot that's coming to it an area that's going to be redeveloped as opposed to something that I think you could have done that would have been still in keeping you with the design of your bank and the kinds of designs that you do but could activate and sort of say to the community hey we're a partner we see where things are going and uh we're coming towards you yep absolutely we we did actually consider doing larger than a one-story building um we the design team uh we all got together along with our internal team and looked at it um we are in the business of buying and selling money it's what financial institutions do um supporting the communities we live in or we service and helping the members with their financial success um unfortunately sometimes it does not always generate the right Revenue to pay for the building to go higher when that's not our specialty um you know you guys talk about multi-use housing all of that stuff that is not our Forte um we did look at doing Conference Centers things on uh multiple levels um unfortunately it just didn't give us the return um as a business that would make smart business decisions so we did go back to the drawing board and look at that uh so if it were do had been zon tc1 then are you saying you wouldn't have decided to go forward with this project because you wouldn't have been able to meet that zoning requirement on this specific project I we I don't know that I can answer that because it wasn't tc1 and so we looked at doing a multistory building and at that point based on how we were designing it and the use we were looking at for it it did not give us the return as a a smart business decision um for our members Investments right thank you you're welcome thank you any other Commissioners all right thank you for all your comments and feedback and at this point I think uh we're good to go with a roll call vote um the motion is presented chair Lee yes Vice chair abon and reluctant [Music] yes commissioner W secretary W yes commissioner svi fine I yes commissioner hamers Schmid yes commissioner Clark yes commissioner Mills yes commissioner Weatherby yes and council member dish yes that motion carries thank you site site plan is approved we're going to move on to other business uh we're on to section 10A uh this is the Planning Commission work program discussion um and with this we going to start with a staff presentation Mi Kelly let just give me one moment yeah sure thing and a big thank you to whoever brought the chocolates I think that was commissioner Aon so and D oh and council member Dash thank you Ki clutch we have a whole bag too much chocolate s do you want some chocolate oh boy um it's here now uh oh potato yeah so uh the uh work program is adopted on an annual basis and uh currently the commission has a 2022 to 2023 work program but not the follow on for 2023 to 2024 um there was a uh a healthy discussion on an update and what it would include and look like at your October 18th uh 2022 regular session um however there was not a a final resolution to adopt a new work program and and so uh we' Revisited that at the July 24th 2023 ordinance revisions committee and in updated work program was uh proposed to reflect the October discussions uh update many of the the status statuses that uh had transpired uh since October of 22 and also identified work which probably should be channeled through the comprehensive plan process since that is such a significant undertaking um the orc draft and also what is carried forward uh today is a draft that attempts to also match the level of effort of the U matching hopefully the Ambitions of the Planning Commission with the Staffing that we have available and also uh offering opportunities for staff to get involved in so many of the things we would like to Channel Through the comprehensive plan process so uh we can walk through those but as we go along please keep in mind you can um uh adopt the motion as proposed to accept what's before you there are two copies in your packet one has red lines showing what's changed from the your current work program the 2022 to 2023 work program you can uh decide to uh make changes in um uh I'm sorry so you could continue under your previous work program if you like it you could adopt what's proposed today or you could propose further amendments and say okay this still needs some more work so what is in the packet and what is on the screen um are two versions as I mentioned a Redline version red just means it was moved around either to a subsequent year or it was added new and then there is a uh kind of a clean version of that that has the red lines removed and the items that were at the very bottom that said they were totally removed because they're being Advanced through another process for example um that would be the version that staff are proposing to adopt so uh you can see that there are a number of things that were uh requested to be worked through that have already been completed that's good news um that includes things uh in from 2022 like tc1 rezoning of state and Eisenhower r2a lot sizes site plan review thresholds and updated storm water regulations and many things in 2023 although they may be complete for the Planning Commission table there's still uh staff work that has to be done behind the scenes advancing it to the council table uh in the case of tc1 rezonings of washon and Plymouth um preparing uh public meeting materials and the like for uh Community engagement so uh please keep that in mind as you're looking at these uh if you think oh that's cleared the orc or we've seen that at the table there may still be a lot of activity that has to happen in the department to move those forward um so 2024 is the lightest year uh uh and that is because it coincides with so many things from the comprehensive Plan update and we've tried to identify and separate out things that we would like to tackle um comprehensively as part of um one effort through that plan using the orc um as a sound board and also the comprehensive plan subcommittee as a sounding board I am happy to entertain any questions that you have or or speak to other items that are in The Proposal thank you and so to clarify the proposed motion would be that the Ann Arbor City Planning Commission hereby adopts the 2023 2024 City Planning Commission work program um so I'm looking for a move by commissioner Mills move by seconded by commissioner white um we're into discussion commissioner white all right I wanted to I just asked staff about um moving the unzon which is something that I have advocated for since I've sat at the table uh into our work year for next year I um is there is it just staff capacity to start um targeting unzon that is um that has it placed in 2024 as opposed to um maybe the remainder of this year actually that is the current tentative topic that staff proposed for the November orc meeting so we are imagining those discussions to start this year uh since we're on an every other month schedule right now making time for the comprehensive plan subcommittee which shares two members with the orc um really the November discussion is just going to be wrapping our head around it how to chunk out sections divide work think about it okay so essentially it will be starting in 2023 but it's not uh it's going to be more administrative in nature I'm smiling behind my math okay I see smiling ey thank you I wanted to bring up site plan light I think at this table we've talked about the utility of that that is in 2025 and I certainly want to be mindful of the amount of work we're going to have to do for the comprehensive plan and actually at the beginning I did say hey actually let's be measured and re reasonable about the amount of targets reset but of the ones in 2025 I think that one sticks out to me as one that I want to at least get the ball rolling to see what the framework could look like um that being said I do recognize that the comprehensive plan is going to entail um quite a lot of UDC updates you know as as they prescribe certain normative ways to update that so just wanted to throw site plan light up there see if it has any kind of interaction with folks that may want to see that um I do see that as being a pretty measurable step into allowing Property Owners to have incremental improvements without triggering you know such large large scale updates so just throwing it out there commissioner abon thank you um that comment makes me have a question maybe about sequencing and timing so my understanding is that the comprehensive plan the majority of the work of drafting and adopting the comprehensive plan happens in 2024 which then I would assume that 2025 is there's a lot of work uh affecting the changes which are suggested in the comprehensive plan right like adopting the plan doesn't actually mean there's no ordinance revisions that happen then so in some ways I'm wondering like wouldn't we have space in 2024 to be doing things while the comprehensive plan is coming into being knowing that 2025 we're going to be very consumed with enacting the plan if that makes any sense as opposed to clearing 2024 out to work on the plan so maybe my other question is how much of that is going to happen on Tuesday evenings um if that makes any sense or is it about staff capacity in 2024 to be doing anything other than the comprehensive plan make sense my question makes sense I would say uh in crafting this staff capacity was a huge consideration um we would love to tackle so many things in partnership with the commission that are on this list and that say 2025 plus but um it has been uh challenging with the I mean one one thing that's good is and I know is a of so much importance to this body is increasing new housing in the community we have a large volume of development review right now and uh staff are we actually have uh expanded a Professional Services contract that was on call to help to pick up some work um anel to that you you all know that we are actively hiring to replace retired uh planner Kahan um so uh being able to meaningfully engage staff in the comprehensive plan with a very high workload was the primary consideration in readjusting these various items and in particular site plan light was discussed as being a heavy lift which is why it was moved so uh this it's a discussion I'm I'm open to your feedback I do think that what is before you today reflects what staff think is still in a stretch space but realistic and gives the opportunity to engage meaningfully in the details of comprehensive plan discussions adding additional uh rearranging stuff we can try it but I'm uh want to make sure that what we have on paper is something that you the commission can feel confident about as well as staff thank you the context helps um and even just hearing that there's a high volume of development proposals in the pipeline um I'm also noticing that in the comprehensive plan list is analysis of affordability plus City development requirements plus regulatory flexibility which I feel like site plan light sits in there anyway like there are certain aspects of site plan light that hopefully will be part of the comp plan process as well so I think that even though the spreadsheet has cells with boundaries that these things are going to actually mix quite a bit so thank you ccil member dish I just wanted to say that I was happy to see Corridor design standards in the comprehensive plan list because I wasn't aware that that was going to be able to be meaningfully part of the comp plan because it seems like it's a big thing and that it might in some cities it has a plan of its own and so do you have any idea how extensive that discussion might be I know that we are entertaining a separate scope that would be uh through the same consultant team but as an add-on to the comprehensive plan to dive into um what a uh buildout of tc1 corridor standards and improvements could look like picking one Corridor and having a more robust Corridor Vision in addition we have also asked as part of the comprehensive plan scope to identify a modal hierarchy and some basic um Street design principles that would apply to all streets that may not be captured in the moving together toward Vision zero plan which identifies a lot of strategies but does not place them into uh okay these streets try these but these ones probably not uh which um hits different modes as priorities and sometimes you just can't do it all some you have to divide your network to meet a lot of different needs so uh Beyond those two things identifying um modal priorities and hierarchy Beyond downtown and Beyond the separate scope for tc1 um uh Corridor Vision starting with uh you know a quar or two be determined we would have to have uh further discussion on how robust or how detailed we get if we're going to ask for a guide that's kind of a separate deliverable outside of scope so I'm it could be considered outside of scope but I know that there is a lot of interest in that because development is moving beyond large development is um coming before this table moving outside of our traditional DDA boundaries so we are having discuss s with the DDA uh as they're coming up on their renewal talking about um how to sync conversations around greater downtown streets what is expected design wise in coordination with the comprehensive plan so I hope that that answers your question yeah it's helpful um I'm delighted to hear that you're entertaining the possibility of a separate cont contract to go into more detail but it sounds like we'll begin to get some systemization of the judgments that we're making more responsively and reactively to individual projects which is what is uncomfortable so I think it's great that we're starting to move towards standards there one thing that may also make sense is in one and I can suggest this to manager Leonard is in one of the near-term subcommittee meetings for the comprehensive plan subcommittee of the Planning Commission to take a look at this list of items did I take your Thunders commissioner Mills and and just talk through how and exactly in what ways these items that are of priority to the Planning Commission would be tackled throughout the process you took my thunder that's I I was curious what the order of operations was like if this had been compared to their scope of work it's great I think that when we were putting this together over the summer we saw commonalities but if the Consultants don't know that this is what we hope to that that the engagement process we're hoping to inform these kind of things I would just want to make sure of that and if there are things that need to be pulled out as separate contracts because to the point that commissioner abon made too like I don't I kind of thought that when we P this over to the side here we thought this would allow us to hit the ground running a lot better in 2025 like it's not that each of these takes a really long time we're sort of doing a lot of the development for this stuff in 2024 while it's fresh in our head too and so I think it I'm not on the subcommittee for the for the comprehensive plan but I think it would be worth that conversation about how you do that um and and which of these things are realistic in their existing scope the other thing that I would just add is I we're almost done with 2023 and we don't have dates for any of these things and some of these things have been in here since January the one that strikes my eye is solar and I did throw us under the bus again at the Michigan Association of planning conference because it's crazy we still don't allow with separate rules for solar than for ground mounted or than for any other accessory structure and that's tricky to do so that's but that's not the only one that's been here for a while so I'm just um hopeful yeah M I believe that the solar Readiness just has to have some uh language and materials prepared to advance to the city council um my understanding is that's already been discussed and cleared through through this body so that is an example of some of the administrative tasks that can uh put long lists of items in the weeds and uh they I that particular item I I'm happy to take that feedback back to the team I've emailed a couple times so we're we have actually reviewed that item and its status as recently as yesterday so it is not forgotten um um thank you um commissioner white uh one thing that would be helpful for me uh that if you are open uh to this is um some kind of estimate of Staff time per item because to for without knowing it it's sort of a black hole so you know I'm looking at for instance student representation on commission how much staff time is that is that a bylaws change could we just have a hour conversation about it and then here at the table make a recommendation through a motion at the table and then it goes off to legal and they come back and say yes you can do this no and then it goes to council or is there something that is not clear about that conversation that needs staff initiation time research presentation in order for it to come to the table so um those kinds of things so like you know going through the list I feel like there are things we could cherry pick out that we could do at the table but I don't know what I don't know which is what um the staff component of that item is or what Staff feel like their obligation to that item is and so I don't want to get ahead of like I'm an optimist I look at things and I go every problem is solvable and then you say it is with unlimited resources and time so any insight on that as we look at these would be helpful and I'm also thinking about that Visa the uh Capital Improvement plan which is a document that we are responsible for and that we sent Dawn so I see that it's coming in December there are some things that um are on my sort of wish list to go into the CIP and so if there is already a pre-existing procedural document to help me get prepared for that meeting I can do my work and then bring that to the meeting to say hey here are the three things and I've done this little bit of research to help this move along uh cuz we do have a lot of things that we need to do and it does feel like it's taking a while but I appreciate the Insight that you're giving um with staff constrained time uh I yes I totally appreciate that feedback um just taking the example of student representation on the commission uh in my mind not consult primarily it's planard de Leo and myself Staffing the orc who are talking through and advancing some of these things and then we bring in other members of the team as needed uh and manager Leonard is also um pretty involved but for student representation on the commission um my uh assumption would be that planner de Leo and I would look at examples of other youth representation and other committees we prepare a memo or other materials to discuss at the ordinance revisions committee um try to reach a consensus of what to do with that item to bring it to the full body and then uh further materials are are prepared to do something specific and and and longer lasting um uh discussion at the table um uh it you could just have a quick discussion at the table but I guess it depends on what level of depth and what expectations the Planning Commission has for these items too because we if it's on the list we take it pretty seriously and we want to uh approach them all independently with the the unique research that each requires so for that one we would probably want to do a peer review uh see if there're a literature brief literature review maybe from American Planning Association or similar so uh something like that I would imagine might take in addition to preparing for subcommittees or for this committee like 10 hours of Staff time it depends if also it may implicate changes to your bylaws it might be something that for some reason or another has to be modified at the council table sometimes that happens when we start to get into things related to bylaws um I wish that some of these were simpler but even a small a seemingly straightforward item like that can uh quickly become many hours of multiple planners and staff work so um maybe we need to clarify with in a working session with the Planning Commission what is intended for the various items that are on here maybe we haven't gone as in depth about your expectations for some of these or at least since I've joined the Department yeah sure uh I app I really appreciate uh your response and and I think to come towards you without creating a lot of work colors work great so this thing is going to take 10 hours or less and it's a color this thing's going to take 20 to 40 hours and it's a color and this thing's going to take more than 40 hours and then you could um intensify that with the number of of planners that go into it just so that looking at it I don't make assumptions that you have embedded knowledge on and then I think I appreciated your clarification that we haven't talked about what our sort of responsibilities are because I imagine with the collection that we have at the table we could do a peer review you know we could roll up a quick uh subcommittee on student participation and we could do all that you know maybe five to seven hours of that leg work and then give it to you and then you take our effort and then come back to us and say based on the peer review from the subcommittee these are our three recommendations so something like that which seems fun H doesn't seem like super difficult to me again I'm an optimist is something that I could say like oh I'd be up for um adding 7 hours to my volunteer time to the Planning Commission to help move that one along so that it comes off our work plan and we also get it done that kind of thing so just a like a since we're talking about this one and and I have a lot of unzon ones that I would love to do with that too but um I might be belaboring that point thank you um and I I do appreciate the the depth of research and consideration each point goes into um I think the by virtue of 2023 is anything that doesn't really like get completed this year we'll literally stack on a 2024 I kind of look at the 2024 heading being kind of at the top of the 23 so uh being mindful uh I have no proposed changes at this point to the work plan does anybody else have any proposed changes if not I would like to um all those in favor of the motion um please say I I I any opposed motion carries all right we're heading on to other business section 10B um this is the pro housing Grant letter of support um starting with a staff presentation M Kelly uh if if I may chair just on the previous item uh staff are happy to revisit this more regularly or have a renewed discussion with orc and I appreciate the the comments uh relative to the pro housing Grant letter of support in tonight's packet you'll find a proposed a letter of support for Huds uh uh Pro housing Grant funds um we'd like for the Planning Commission to consider endorsing the city's application for this pot of funding there is about $85 million being made available federally for municipalities and units of government we are asking for approximately five million of that the opportunity closes at the end of the month um ipsan city council is meeting tonight to decide if they will be joining the city of an arbor in our application uh both communities intend to review zoning to encourage more housing we're also partnering partnering with the Anor Housing Commission some of the proposed uses of the funding um uh application include implementing the recommendations from the comprehensive plan uh in investing in pattern book housing for accessory dwelling units and duplexes updating at least for Ann Arbor and iilani the information that came out of the 2015 Wasa economic equity analysis we'll also be looking at improving development review processes to facilitate easier build of housing uh infrastructure assessment support and um remaining funds to would be allocated to funding affordable housing on City owned properties there is an undetermined match at this point if you match it at least 50% you get the maximum amount of match points uh however there's no minimum match but the city uh application uh the the team is U proposing to maybe match at a 3 to5 million level so a 50 to 100% match and that funding will likely come from an affordable housing millage uh uh potentially other financing available through the an arbor house in commission so we request that you consider uh the motion to authorize secretary W to sign and send this letter of support thank you the proposed motion is motion to support the application of the city of Ann Arbor for PR uh housing funds and authorize the secretary to sign the letter on behalf of the Planning Commission moved by commissioner Mills and then council member dish a second um is there any discussion council member dish I'm catching some typos so in can I do this nitpicky or you want me to do it later or okay so as a representative of the city of an arbor Planning Commission we support efforts to increase the number of accessible and available housing units in our community I'm not sure as a representative yeah um or even in the actual letter yeah this is in this is a second sentence yes um it does not quite make sense to me you could end the motion to um well because the motion says support the application and to sign um the letter on behalf of the Planning Commission you could say um I I think typically that's in inclusive of scrier Errors I did not personally prepare this item yep but so I familiarize myself with the language not not throwing anyone under the can I flag the scrier errors for you and then you figure out what's trying to be said one what would make it uh more um update that for you something it's just as a representative we support I mean talking about being on beh of the as a member of this group we support or as a representative of group X we support we support but I could go either way mhm what what are your other erors there was one more um barriers yeah that's possible oh third pet paragraph in the surrounding County are that's okay s there was one other yeah it's barrier whereas it should be barriers thank you Sarah um Sarah Commission hamers I'm sorry so perhaps as representatives of the city of Van Arbor Planning Commission we support I I could go with that that that sounds better so change as a representative to as representatives of I think so I mean it's like the yeah because commer wife is signing it but he's signing it on our behalf right yes you are yes that's what you're doing you're authorizing me to send this letter on our behalf yes cuz I can't speak on behalf of commission unless we tell you you can unless you tell okay the other way to do it the other way to do it would be as a representative I affirm that we support efforts we could put that in as a representative of the city of an arbor Planning Commission I affirm that we support efforts and then as commissioner hamers Schmidt identified third PA of second sentence it should be remove barriers to affordable housing because surely there's more than [Laughter] one just one just the one it's you know one of those wooden ones we can definitely make those changes I I don't think that it would be necessary to specify that in the motion but we're happy to make those I just wanted to yes oh I get it I'm I'm really into editing myself do it all the time um commissioner hamers Schmid I just have one quick question since I'm putting myself in commissioner White's shoes and pretending that I'm the one signing this and wanting to make sure that it makes sense because I caught the barriers one I'm assuming in the application it's it's indicated that we are going through a comprehensive planning process and that is described because reading the letter it was just sort of like thrown out there with no context it is it's um spe specifically one of the funding requests is to implement outcomes of the comprehensive planning okay perfect I just wanted to make sure I thought so by looking at the PowerPoint but I just want to make sure we could make it clear in the letter if you'd like I think it's okay unless other people have thoughts I just wanted to make sure that was like specifically addressed in the application it will be it's a core uh piece of the funding request thank you uh overall I think this is great personally so I would be in full support of this and so other than the you know small kind of um clerical cleanups and we just want to help you make it as best as possible so we can succeed in the Endeavor um so with that um I suppose are there is there any further discussion all those in favor of the motion say I I any opposed the motion carries we're going to move on to section 11 uh this is a this is public comment this is a second opportunity for persons to speak up to 3 minutes about any issue that is not listed as a public hearing on this agenda we'll first call on individuals present to address the commission then remote participants so to speak during this public hearing remotely please press star n if listening by phone or use a rais hand feature of viewing through the web link for phone access call 877 85352 47 7 and enter meeting ID 9977 66 341 1226 City staff will select callers that have raised their hands using the last three digits of the phone number or by name if available you'll hear an automated announcement allowing the that the host is allowing you to speak and when speaking please move to a quiet area so that we can hear you clearly for either method of participation please state your name and your address at the beginning of your comment so is there any person that would like to speak at this time there are no hands raised remotely either oh great oh sorry I was seeing no one we are moving on to I'm closing public comment um is there any commission proposed business commissioner W I just have a question about um how we are doing our public comments about tc1 and as a maybe an indicator of how it might come forward for the comprehensive plan and I wondered um how to do that uh so the November 1st tc1 uh public hearing for Plymouth will follow a similar format to other public hearings that come before this body I'm sorry uh let me clarify I meant uh the ones that we do in the community okay how are those being managed yes so the uh recent October 12th meeting that was at the traverwood branch library uh was an openhouse format with a uh scheduled presentation so there were maps that were printed out in large format put on easel there were uh three staff members available to answer questions we were in the meeting room early and we stayed after the presentation we fielded uh questions from the community and also offered opportunities for them to follow up with us in between the public hearing and also announcing the um upcoming public hearing so we uh gave opportunities through phone email and directed them to the project website that is the general format for wash chov there were I think areas that we identified for improve that we would like to uh do differently as staff coming up on the Wasa meeting we are looking at uh incorporating more of an interactive exercise if possible and um thinking about uh just having different ways for people to interact with the information um yeah I think um my question was is there a way to provide feedback to staff about that is open and what is the mechanism to do that do I do it at the table uh I don't I don't know how the open meetings Acts affect any Communications and things like that so I just wasn't sure what the right format was to provide that feedback but thank you for telling me how it all went sorry for misunderstanding no no it's okay and I didn't want to interrupt you um any commissioner is welcome to write staff with comments on anything planning department related okay but does it it doesn't get shared um unless I send it to if you're sending it as an official communication to be considered by the Planning Commission then we would include it in the packet as relevant for the upcoming public hearing if you say this is an official public comment then it just stays something out and then you tell me what I should do differently okay I mean you can get comments to us at at the table uh what I'm trying to figure out is in this part how do I give feedback for what's coming and I don't think we have a mechanism for doing that and I would like the feedback that I'm giving to be present to the rest of the commission so that if others agree or disagree they can weigh in and I know there are rules about having a bunch of Commissioners responding to an email because it then becomes a violation of the open meetings act if more than six of you respond because now it's a meeting there is a comp plan subcommittee meeting coming up next Tuesday that's in advance of the but it's not in the comp plan cuz it's in the T one too many things in my head right now why did I even say that I mean if you're saying do it at the work session I I will hear you and do it at the work session yes so the if you would like us we have not yet prepared the content U I'm so sorry you're okay should eat the Halloween candy that was that was given so I'm just pulling up the list of what we have tentatively scheduled for your various meetings and the next work session is November the 8th according to my records um yep so on November 8th we have a CIP overview a presentation about the C P process and a draft of the the CIP if it's available by that date by Kayla Coleman and we also had tentatively scheduled a presentation on building efficiency and uh some other related things from the O from OSI office of sustainability and Innovation we can add to that agenda so in right now during commission proposed business you would like to offer feedback yes on format however um we are scheduling in the was tc1 meeting for Mid November it's very likely the staff will have thought through the format for that meeting by the time of the breaking the rules so want it to defer to both sides of the table sure sure no I just wanted to be clear about what the Salient commission proposed businesses which is clarification in procedural conduct for giving feedback to the tc1 on Plymouth so I can do it right now it's super quick okay 20 seconds the the format of the presentation with the audience um being able to either interrupt the presentation or um hijack the presentation I think defeats the point of what we are trying to convey and so I wonder if there's a different way we can present the information whether it's at tables where we would have staff at tables talking about the impact and then people can move like a sh process where they can move from one table to another table as opposed to an upfront presentation to an audience with questions because there's plenty of public hearings there's going to be a public hearing at uh this table there'll be two public hearings at the council table but the conveyance of this information is helpful to everyone that's in the room and the format that was adopted um from the traverwood one prevented staff from completing presentation because of time in that space and I think that then does a disservice to our community because we can't actually talk about the things that we want to talk about so I just wanted to do that but I didn't know how and whether it was here at the table so now that you know what I want to talk about if there is a way to give that kind of feedback in the future um if you can advise me on that I'll follow that program if this was in a apprpriate so thank you you can make that a formal public comment and it would be included in the packet okay under the communications to the commission um that way you communicate it both to your colleagues the public and staff if you just want staff to see it you can email us anytime and we're happy to take the feedback um however if you want to ensure that it's available um for broader like visibility then uh letting us know that in addition to sending us the email it would be you would like for it to be included as a communication to the commission would be the mechanism to do that and I can let you know that we're of a similar mind so thank you for those um Improvement suggestions we would also like to make improvements along those lines yes and it wasn't a criticism it was just an observation it's okay that it's a criticism it's not it's not you do a great job thank you you is there any other commission proposed business commissioner abens I just have a question I just wanted to confirm that next Tuesday the orc meeting is being replaced for the comprehensive plan subcommittee meeting yes thank you and can I confirm that I should be assuming that every other fourth Tuesday which is a really amazing Cadence every other fourth Tuesday I should be holding for the plan subcommittee I can pass on to manager Leonard that you uh that you and other members of that subcommittee would like a regular Cadence and ask him to communicate and um and uh work that out I'm not sure exactly of the scheduling in okay so did I did I miss something that I was supposed to know that next Tuesday was the subcommittee meeting this is I may not have been copied on all of the email exchanges so I can't say for sure but if is is that an inconvenient day for you no it's not inconvenient but I have very few open evenings and I scheduled a constituent coffee hour for that thinking that it was an open evening now I'm going to reschedule that hour or I'm going to be 5 minutes late to the subcommittee meeting and I'm going leave a half hour early from that coffee hour um and in the future I will make the coffee hours at a time where one person has complained they could not attend which is 5:30 to 6:30 but it's just things are so insane that uh and I feel terrible that I was not present for what sounds like a really delightful meeting in pth because that is my w but I was out of town I mean on a pre planned thing that's not at all relevant but it's just so hard to be at everything uh which you know because you have to say hard and finding a time for every and I mean so it would be convenient if we wanted to do every other fourth Tuesday I can certainly bring that back and suggest that but I would think we need to need more frequently than that uh given the amount of work we have I don't know but if if we want to do that I'm I I will totally block those off I just need to know um about it I will ask for um some attempt at more regular Cadence and advanced notice for those thank you any other commission proposed business other than being everywhere all at once uh if nothing else I'm going to move to the last item which is adjournment moved by commissioner Mills seconded by commissioner white all those in favor say I hi I we are adjourned

there is a revised notice for 3874 Research Park Drive a site plan for City Planning Commission approval um this was erroneously noticed for city council approval and so it is Ren noticed it is a proposal to construct a 11,800 ft office research and lab space as the second phase of a 241 ,100 ft project uh there is a new 77 space parking lot also proposed on This research district and offer office research limited Industrial District zone site which totals 16.9 Acres the uh Second and final item notice for public hearing is the Plymouth Road Transit Corridor District zoning the N Arbor Planet commission will hold a public hearing to hear all those interested in a proposed rezoning which is an amendment to the zoning map section 5.10.25 unified development code to rezone Parcels in the Plymouth Road area to tc1 Transit Corridor District before making a recommendation to city council the city of an arbor is considering action to rezone approximately 136 Acres including at least 99 addresses and text Parcels in the Plymouth Road area more information is available at plan.