Reader

hello Mike check one two one two one two mic check hello mic check hello mic check your public participation pretty T roll call please Dr Lopez here Mr HT president Mr Carlson here M mcris here Mr Willard here can I have a motion to adopt the agenda I move we adopt the agenda as presented I second all those in favor I I can you please stand for the Pledge of Allegiance in a moment of [Music] silence IED alce to the flag of the United States of America and to the for it stands one nation God indivisible andice thank you next item is item D this is recognitions we do have two this evening you guys want to join me yeah out front thank you tonight we get to recognize uh two of our outstanding teachers and I'm before I I jump in I'm GNA ask Aon mcmanis to join me up front please from Morana High School Mirana High School teacher for being econ hero Aon is an experienced social studies educator that began in The District in 2008 but this is his first year teaching economics and he has jumped in with enthusiasm he teaches economics government and AP macroeconomics econ heroes are new or experienced teachers who Empower their students to think like economists and demonstrate a passion for economic education by developing and implementing Innovative instruction instructional materials supporting relevant extracurricular activities and share strategies resources and classroom successes with fellow economic educator aon's dedication and Leadership to take risks in the classroom and learn more for their students Aaron is an excellent educator that deserves to be recognized for the incredible work that he is doing for his students and for his team please join us tonight in congratulating [Applause] Mary and then Al [Applause] Sarah Dennis and from Mirana High School who is honored teacher day was Thursday September 28th this day of tribute to teachers was established back in 2014 by Dr Nicholas Clement a longtime School administrator in the area Dr Clement developed and promoted the concept of a legendary teacher over the years based on these three tenants building relationships engaging deeply with students and creating high expectations coach and curriculum developer usually all at the same time her love of teaching has brought her back into the classroom this year and makes algebra a fun class that students really want to be in been in an algebra class you know the task that that would be students develop a love for Math and colleagues are inspired by the different activities that she uses to bring Concepts to life she does fun things like speed dating to teach difficult math concepts and is constantly growing in her skill and practice Sarah is described as one of the most positive and exuberant individuals that you will meet and her enthusiasm and warmth radiate in her classroom she excels at making meaningful connections with every single one of her students instilling Within them the confidence they need to learn in advance said Mr Ben RoR and school in order to make an impact on all of our tiger students I will say that Mrs Dennison has routinely stepped up to help the district in any time of need at any location and we are very grateful for that so [Applause] I just have to add I was loving that that's a mirand high school tiger KN good job you guys hey board members Dr Lopez Dr streer Vice President hold um I do have one hold on one second um I want to uh I want to let everybody know it was my pleasure to attend the 40th anniversary of deg graia Elementary celebration I was there with um many people from Administration and Dr and Mr Willard was there with me as well it was a wonderful celebration and I encourage anyone who's interested in open enrollment to please consider this school I also had the honor of visiting deg grazi Elementary and Rattlesnake Ridge for superintendent uh School Board member visits with Mr Willard and Dr streer both visits were an amazing opportunity to visit the campuses and see how amazing our students staff and communities are I encourage everyone to come out and support our schools our students and our staff thank you and as we learned in uh rattlesnake yester ditto right I everything was amazing I went to all three of those events as well and it really made me want to go back to elementary school I was thinking that it was so much better than when I went great wonderful staff wonderful Administration thank you Dr streer for arranging that we can always use teachers no was a student I wanted to go back as a student next item this item F remarks from the public first one we have is rer York before I start with my prepared remarks both of the teachers that were recognized here tonight but impacted them and I grateful you a conratulations good evening president Lopez members of the governing board Dr streer senior staff and community members on behalf of the Mirana Education Association in recognition of Veterans Day we would like to express our profound gratitude to the brave men and women who have served our nation ensuring the freedoms we hold dear their sacrifices are a testament to the enduring Spirit of our democracy and thank you to Mr Carlson our board member for here with us as we honor our veterans we should all be reminded of our own commitment to safeguarding Liberties for all in our diverse Community let's cherish and uphold the rights and freedoms that bind us together recognizing that a strong and inclusive Society is the true Testament to their Noble service our students deserve safe and supportive schools that honor our differences while finding commonalities that build connections let's use it day to honor those that have served to reaffirm our District's commitments to strong relationships equity and collaboration so that we can all Thrive and provide a model our students will be proud of thank you thank [Applause] you next one is Kimberly is it mster okay come on good evening my name is Kimberly mallister and I'm here today to ask you to vote no on adopting uh the history books that are for vote America and narrative history brief Edition 12 volumes one and two after learning that the public would be given an opportunity opportunity to review these textbooks I put together a group of people who would be willing to come down to the district office and spend their free time reading through these textbooks to provide a review it was a hassle and very time consuming even though everyone at the office was very friendly and so nice and made us feel very welcome but we did it it was just very time consuming um but we did it because we truly care about the Next Generation and we care what they're learning in our public schools here in R it matters to us that the children are learning true American history uh just the facts of American History children are impressionable and what they learn in school impacts their thinking as they grow up so we took the time and we reviewed the books I submitted my review to all of you um on time over a month ago and what I found in my review was that this textbook is not just teaching students recorded history and facts and then allowing the students to form their own opinions about American history the author adds his own opinions and his bias against Republican politicians Republican policies Republican accomplishments and even against Americans who are Republican it felt like I was listening to a liberal commentator more than I was reading a history book we all have the right to our political beliefs and opinions but they just don't belong in the history book and they don't belong um in the classroom and I'm quite certain that if the author was interjecting any kind of conservative bias in the book it would not be adopted and that is also fa this book is fairly titled though it's called a narrative on History not simply history is blatant indoctrination we owe it to our children to provide textbooks that are factual and honest and free from anyone else's bias and it's your responsibility uh as a board to make sure that happens it's my understanding that Puma does not require the students to use any specific textbooks since they will all cover all textbooks will cover the same events for this reason I'm asking you to vote no on America a narrative history GRE Edition 12 volumes 1 and two to protect the kids from the author's bias and to continue and I'm asking you if you you've thank you lesie Taylor good evening board members and Dr streer thank you for giving me the opportunity to speak to you um my name is Leslie Taylor and I've been an educator my entire career uh teaching middle school high school and finally 25 years at P Community College as well as at the University of Arizona our goal as Educators is to teach students critical thinking skills we are to teach them how to think not what to think anything else is clearly indoctrination into a certain mindset and is a dangerous precedent for high school to take parents care they are watching and asking their kids about what they're being taught I had the opportunity to look at this history textbook a narrative history by shei and I found that the book is riddled with leftist ideologies and has a clear and intended goal of skewing historical context so that it aligns with that ideology A Book Like This has no place in a high school classroom the newest edition includes the past three years of history but you can imagine what that entails so it's imbued with critical race Theory lots of indoctrination and L lgbtq plus uh theories as well as pandemic misinformation I would also argue that these students actually experienced the past three years have an idea about what happened and do not need to be told what they should think about it and how to view it as it is to be used in a dual enrollment course at PCC it's important to understand that it is not a requirement by PCC that this text be adopted the history Department Pima has made it clear in an email that there would be no problem at all using a different text and that the dual enrollment course would indeed be offered in the district the argument that mus musd can only offer this dual enrollment course if the textbook is used is false please do the right thing by putting our students and their Education First and not political agendas please vote no on the adoption of this text thank you thank you [Applause] the next item on the board is G superintendent comments Dr Lopez governing board members members of the audience it's been a it's been a long time since her last meeting I think I say that every month actually um but there's there was a break in this one so I I think this time I really mean it um but I do want to share there's there's been several events uh that have occurred over the month that that uh are are worth uh noteworthy um and I'm going to start with today uh today we had the opportunity to hold our first uh musd student Forum of the school year and I had the privilege of meeting uh with representatives from each of our three high schools uh we were able to share some of the successes and highlights uh from our high schools Through The Eyes of our students as well as Identify some opportunities for enhancing the experience that our students are looking for as a m R triculate through musd we have our marching orders uh coming out of this meeting and we're looking forward to reconvening in the spring to check our progress and identify our next steps uh with regards to including student voice in the direction of musd uh what was referenced earlier was our superintendent board campus visit to Rattlesnake Ridge uh and I want to thank the Rattlesnake Ridge uh Community for opening their doors uh to Mrs maconis uh Mr Willard and myself uh this was uh this past Tuesday uh we had an incredibly busy day but it was a day that was filled with great conversations and enjoyable classroom visits we were able to visit almost every classroom on campus as well as meet with employees students and parents during our classroom visits we were able to see a variety of activities that were taking place including our including walkthroughs that were focused on our Scholastic and Foundations work small group strategies math strategies and several writing AC activities as we met with the employee groups there was a common theme that emerged and I I know that M mcris and Mr Willard knows what this next word is uh it's Community uh and this was something that was reiterated over and over again as we met with employee groups but we heard specific comments that included the staff here is unbelievable and it's easy to come to work every day this is the best staff this community is so supportive what was really neat was during our visit with the PTO we heard a similar theme from our parents uh comments from parents that included we have a great community and my kids have loved every teacher they've had here the Rattlesnake Ridge team should be incredibly proud of the work that they have put in and I think that I can speak for all of us when I say that we walked away very impressed with the level of professionalism and sense of community that this campus holds uh or that this campus has in place with that we also had the opportunity to do super uh intendent and board campus visit at degi and I see principal Caldwell uh in the audience uh and this was right uh right around the same time as the 40th birthday for uh Dusty the uh the mascot for degia um and I will say uh we that that visit was was just as enjoyable and again I had Miss uh marronis Mr Willard Willer joining me for a great day filled with classroom visits and the meetings with employees students and parents we met with employee groups there was a common theme that emerged at degia around the family oriented environment that's in place and this is where we heard specific comments from employees that included there are a lot of great people around here this is a family there's a very supportive and uplifting atmosphere here what was fun about this visit was when we met with the student council members we got the similar comments we got the same comments from them um actually from the students and the parents uh the student groups one of their comments was my favorite thing about degia is our teachers we have a lot of cool teachers and uh one of the parents mentioned I can't believe my kid has such an awesome team supporting him again I would say that the degia team should be incredibly proud of the work that they've put in as is typically the case with our campus visits we had great conversations and we walked away very impressed with the level of camaraderie that dezi has in place so thank you Prin cell for opening your doors uh I do want to note uh that we have had uh several meetings over the last month with regards to the Silverbell property in Continental Ranch and the new K8 that will be going in the gladen Farms Community uh we had a couple of planning workshops for for that specific silver bail project which is being funded through the school facilities oversight board and I want to thank a few of the participants who have participated in these workshops uh we have some of those folks in this room tonight uh I am looking forward to just what this project is going to offer our students and really it's offering our students a unique and engaging personalized pathway uh to graduation with the focus on their own interests and needs in which they can engage in decisions about the what when and how through the Mastery of content and skills via a Project based learning environment we also held two separate Community meetings for the new Ka in gladen farms which is slated to open in the fall of 2025 we've received some incredible uh input from the community around this project and we're really getting close to where we can finalize the site plan and the programming needs of this new campus the next community meeting will take place next Tuesday at 5:00 pm at Miranda middle school and we're looking forward to uh Gathering more input and moving from the pre-design phase of this project into the actual design phase of the new ka8 school and finally perhaps the biggest news from the past couple of weeks has been the release of the official letter grades for schools and districts from the Arizona Department of Education and I think we all know that letter grades are not the endall Beall for schools we are incredibly proud of the commitment that musd has made to our high reliability schools framework to our focus on positive behavioral intervention systems uh to our additions to our preschool programming and the many different extracurricular and co-curricular opportunities that we offer our students but we also do believe that letter grades do matter and we are proud of the focus that we do have on student achievement most of you have probably seen the news surrounding Torita Middle School which in 2019 was labeled an F School a failing school by the Arizona Department of Education back on October 27th Torita received the official word that they are now a b school and I think that's worthy of a round of applause I want to give a huge shout out to the Torita Middle School principal Shelley Vu and her outstanding teachers and staff who have worked tirelessly to get to the point that they are today and in fact when we look back at the 2019 school year mus had not only an F school but we did have two D schools and four C schools and last year we were able to improve upon this by moving all of our schools out of the D and F ratings and this year we are proud that we have continued to move our schools as we have still eliminated our D and F ratings and while we do have one C school today we also have 16 A and B schools and this is is a testament to the incredibly incredible hard work of our teachers and staff as well as our students and parents over the past couple of years and I think they deserve a nice round of applause for their hard work and I can't think of a better way to conclude my report than that next item is item H consent agenda see I have a motion I'm Mo we approve the consent agenda as presented all those in favor no we're supposed to ask if you want to pull something off sorry goes yes any comments yes thank you Tom like to pull h16 off okay got your motion yeah you want to make your motion then I moot I move that we approve the consent agenda as amended all those in favor I okay do you have any comments no we already we need to move on just where do you want to put it's going to be an unfinished business now I one so move it to I one do what it's moved to i1 now AG 16 mve to i1 okay okay so we'll go ahead and move into I unfinished business what we you want to introduce it I think it's Christen Ria actually item h16 that is now in the I section is a recommendation to approve three High School textbooks for use in Moran Unified School District Two are related to a United States history Pima Community College course and one is related to our AP music theory course we did follow our textbook adoption procedures and these books have been on display for the 60 required days and the public was notified I make ation approve the high school textbooks America The Narrative 12 volume one and volume guide Anis second any comments yes so so I'm I'm not in favor of the history books and um I'm just going to read some of the comments that came in from the from some of the people who who reviewed these things and um from the reviews that I myself did so in general o overall um the author has has um used historical facts and then interlaced his his own opinion all throughout both volumes um there there's no way that I could identify you know with any reasonable amount of time all of the personal opinion from the author um so I'm just going to just talk about a few um so in volume one on page 15 the author questions why the kokia Indians uh that's a Native American tribe from the from what is now the Midwest of our country um vanished in in the year 1400 so he says it's a mystery but then he says he automatically this miraculously comes up with facts the overcutting of trees to make Fortress walls may have been or may have set in motion ecological changes that doomed the community uh when a massive earthquake struck pure opinion nothing to do with his original statement that he doesn't know why or nobody seems to understand why they vanished and then all of a sudden he comes up with with some kind of environmental catastrophe Theory um page 1354 um he's talking about the uh 2016 election and he says that uh Trump narrow narrowly beats Hillary Clinton in the national election well that's not true because Donald Trump got 304 electoral votes to Hillary Clinton's 227 that by by all accounts um is a is a huge win and is not a narrow victory again personal opinion um page 1372 he's talking about President Obama and he says that that the Obama stimulus save the nation and the world economy that's interesting because he's apparently the only one who thinks that because Obama was the first president to not achieve a 2% increase in GDP during any of his of eight years in office so if you don't have a growing economy you can you can't very well save a nation in the in the world um then the last one I'm going to talk about um the author states that the US is the highest emitter of greenhouse gases that is a that's not a public that that's not opinion that's a flat out lie because China and India are by far bigger uh larger emitters of greenhouse gases so this is the kind of stuff you know so you've got thousands of pages of personal opinion and outright lies um that are going to be taught to um high school students um the two of the speakers talked about uh that there's no requirement to use these books and that's that's 100% true I reached out to um Dr mson he's the chair of the history Department over at Puma college and I asked him say hey what would happen if if these books are not approved you know would would the um would our students be disenrolled or would there be any kind of negative consequences and he he said absolutely not he said if they don't approve these things not a big deal because there's plenty of other uh texts that are available um they would they would work with the district to provide alternate materials um to to fill in any kind of gaps that um let's just say we we picked a book and there were some some there were some gaps in it they would provide the the uh augmenting material to cover those gaps so there's really no risk to um to not approving these things um other than probably right now I me I think the the administration's position is that we've got some kids enrolled in these classes and we don't have enough of the 11th Edition uh books well I that's that's not a concern to be a community college so I don't think we should be uh spending our money on these things I don't think we should be uh putting this uh you know these these lies and personal opinions into uh children's Minds thank you okay is there any other comments yeah I reviewed the book I have a few comments and uh I got a lot of emails about this book as a new board member um so I thought well I better go read it and so I spent many hours over at the office reading the textbook and and the author I think it goes back to early American history all the way through and I I checked the big ones the Protestant Reformation I checked the Age of Enlightenment I checked the col the colonial age the colonization and he's pretty straightforward um I I dislike the last chapter immensely the last chapter of current history um I think he just took his talking points off the news the rest of the books in my opinion is pretty solid I mean overall he he's got a few opinions but everything has bias right every every writer every textbook um I would hope you know a dual enrollment in an elective class that our students are wise enough to determine the modern American history that that guy definitely has a little bias the rest of the book is pretty stract straightforward I mean he's daating facts but I think um some of the history in the last chapters just really not even been proven it's so recent um so I I I struggled with this one so that is my comment yeah I'm gonna um Echo a few things that you said um I just want to make something clear about this book specifically uh the book has being used as an optional elective dual enrollment class it's not a core book that's not what we're voting on um the book we are voting on has been selected by that class by Community College and if we choose to vote no what would then happen is we would need to work with like Tom said P Community College leadership to select a new textbook that meets the criteria for a college level text once approved by P Community College we would then have to restart the textbook adoption process put the book on display for the required 60 days period unfortunately what that would mean is that during this new textbook adoption process 34 students would continue to not have access to the textbook for this CL class this would then set our students behind which which they've already gone above and beyond to be in the class and we are in the business of educating not slowing kids down now despite all of all this I want to say the obvious I'm clearly the only one here um that's been in the district within the last five years as a student and I want to Enlighten everybody about what I learned in my classes over the courses of my four years I learned how to write calculated der derivatives and the mitochondria is the PowerHouse of the cell what I think everyone is missing in what Miranda does for our students is this we learned clearly how to critically think I always put five documents on my desk and I had to write what bias were in each and which ones I would choose to support my thesis the same applies to this book in life in every story there are two sides the truth lies somewhere in between this book has May has a lot of opinions from community members but at the end of the day I rely on my mirand experience that our teachers do the best for our kids that includes teaching teing them how to look at documents books news articles speeches and life in general and after that you take everything that's presented to you and form your own opinion as we all do there's no grooming in our district there's no secret plan to make the students liberal there's no ideology in the district for anything but to educate students and for that we have the best teachers doing it so therefore thank you teachers thank you for teaching our kids how to critically think and honestly thank you to our partner Pim Community College for even allowing our district this opportunity for Mirana students thank you um I did go through them last night too and I spent hours on them and for if you have not seen them they're about this thick and there's two of them and we all know going through college that you're not going to go page to page so I'm sure there's going to be certain chapters that will be selected and discussed and I agree it's a great opportunity for the kids to have discussions and to think have those conversation what's the pros what's the cons you don't have to believe everything you read believe me after how many years of schooling I've had I even had a class during my dissertation on reading and writing and not being biased so um hopefully kids will continue to take our dual enrollment classes and I just want to P back on that I have two kids that graduated from the district they have saved me $26,000 by taking du and old classes with their college education and I do not want to take that opportunity away from other children nobody is saying that we shouldn't have dual enrollment classes I'm just talking about the appropriateness of of a textbook that well what we're talking about though is is setting kids behind that is a that is a a a mole hill that is easily surround surmountable according to my conversation with the guy in charge are are you forgetting about the laws that we put the book on 60 days for display no I'm not forgetting about any laws oh well clearly you are because not okay Tom so explain to me your process then because you don't necessarily have to have a book okay because because I'm glad that's your approach of Education yeah all of your like EXP I move I move to call the vote to order please all those in fav no we need a second second all those in favor I I thank you we'll move on to item J verify you need to verify I do need a verification we we need to vote on the approval of the textbooks that's why we just did on moving to the V all right ahead do we have to have another motion NOP there no you have a motion all those in favor I I I oppose I Mr will did you it's an I I I'm going to give the benefit of the doubt to our students um all right now we can move on to J One new business Mr contorno um the district is approached by new Singler Wireless um about the need to place a cell tower in the Twin Peaks area um they looked at the ideal location being K the K8 um I walked Walked the gentleman um that represented their company and looked for an appropriate spot with their with um their Administration and we found a spot in the very back of the campus along I don't if you're familiar with Twin Peaks where it lays the back is there's there's that wash and then there's a dirt lot behind some of the modular there and they would put a building there and a tower right there um then the um they would not be they're it's currently used it for some overflow parking lot uh parking in a dirt it's just dirt um the payments to the district which was a little slightly higher than what we'd get for a normal normal um um monthly amount is 1750 with a 3% annual inflator after year um five um that will be deposited in the district's um Civic Center which we currently use those revenues to fund our budget so this would be a great little um increase of $21,000 annually we actually talked the guy the the gentleman was was friendly there's a gate back TW PE people know this there's a gate there that's manual now and he was like tell them what as part of this tell them to make that automatic like you know one of those automatic Gates and then they were like yeah we'll throw that in also so the the um the reason it's before the governing board is they would they actually have to enter into what they call I always call them a ground lease agreement but this is they're calling it a land lease agreement so because they have to have that little piece of property for the Tower and the the building um that they put there it's a little you know server room type thing so I um our district legal council did review this and was it was in um they were approved of of it in form um I ask that you approve it so I can sign the documents and get them started can I have a motion I moveed with the governing board approve the land leas agreement between the new Singular Wireless PCS LLC and the brand Unified School District and assigned Dan canoro Chief Financial Officer authority to assign documents on behalf of the Rand Unified School District RCT I second it's not blocking any views or anything right so okay all those in favor I have some questions sorry questions um so is it gonna have the uh the uh you know palm tree kind of things on it but he did not believe so um the the um the actual um structure which was another nice kind of benefit to us was he was GNA they were going to build it in the with the ability for another carrier um to be able to Coexist on that poll which is nice um because he was like the minute we put the we allow or if um this to be put up then other carriers would come and use that utilize that so we can get more Revenue okay so why are we getting more revenue on this one you mentioned that the the rate must have they went they came in at 1750 I think most of ours are, 1400 1500 that's what we have about 10 in our school district right um so I didn't hear any in the past when when these issues have come up you know people have kind of come out of the woodwork and talked about health issues and and stuff like that right I've not heard anything this time on this and I I still haven't seen any kind of you know verifiable data that that says that these things cause any issues right um so that's that's still the case to the best of your knowledge yeah yeah I do have one question when Tom's finished I'm finished so is there an an option to have a buyout because I've dealt with those in the past in the previous uh we will I mean um as they progress yeah well not a buyout because I mean somebody some will buy the lease yeah somebody will try to come to the school district and try to purchase the lease in like this month so and we've Maybe My Philosophy but um we've always counted on the revenue and then so I kind of put it off and obviously I've always years ago they always scare you with the notion that you know 5G is coming out and they're going to be on every traffic light and you're and you're no need there's GNA be no need for cell towers you're GNA lose out in the long run and I remind The Bird in Hand is better than I thank you any other questions all those in favor I I next item is J2 Mr contorno thank you um this one's a right away easement for Te power company um This was um Dean Winger from Crown west approach the district with this utility easement that needs to be granted to in order to obtain power to the new gladin Farms K8 um land it's the map is in there as one of the as part of of the attachments it's in the very corner it's been planned for but that'll bring utilities to the to the um to the um property and I also believe it has something to do with the there will be a light there um so this is a um something that um normally happens with with um utility easements we'll still be we'll still have the ability to use the land it's just that little section I have a motion I moveed that the governing board approv the RightWay easement between t uh Tucson Electric Power Company and the morand Unified School District second any questions all those in favor I next item is j3 Mr contor thank you um this one um as um Dr strer was um said that we were getting started with the um Silverbell location um where we were you've approved the procurement for the um the CM at risk which is construction manager at risk the architect award um and then it's critical that we get a contractor um on that team really quick to kind of that's the benefit of CM at risk is for them to push and pull at each other to keep cost minimized throughout the design process um our um procurement Department see there um put out a solicitation to the to the um to um I guess it was 27 vendors two vendors responded with no bid and four responded um with proposals we did take them on a tour of the Silverbell building of which those four um did come for like a pre- construction pre bid type meeting um we had a five member selection committee review the submitt um and um there was different criteria for for scoring those one was method of approach qualifications and experience experience of the firm organizational strength and then responsiveness um and upon that the the committee decided to award and we have to award these in like an order because by you approving you're approving tonight the order of of whom I'm now to go negotiate a contract with and the first place was Chase Building team and if I'm unable to reach a an agreement with them I would um Concord came in second Concord General um Contracting and then lloy um construction was our third um vendor um this to remind you is 100% paid for by the school facilities board um they were aware of uh they did not choose to sit on this selection committee um they did sit on the architect one but they let us choose this one um but they're aware of our our our um progress and excited that we are getting a Contractor on board I have a motion I move that the governing board approved the the award of request for qualifications 24-13 d25 construction manager at risk renovation of silver Val building to Chase Building team and approved danino Chief Financial Officer to begin negotiations with the fir order of the Chase building team Concord General Contracting and Lloyd Construction company I second any questions I have a quick one Dan I think you've answered me in the past because of course we've heard of Chase and I've heard of Lloyd but once again Concord Concord they they're um they've done small projects for our school district um I think they're more present in in um Phoenix but they have a Tucson office now um and and um they're they're very nice people they I believe you Dan yeah they did not rise to the top in this station but they were it's just because you hear who's building what schools and I'm like I I have not they've done some major projects they're pretty okay thank you Dan all those in favor I next item is j4 Miss L Salada GC and substitute professional staff employment revisions were made to remove outdated language and add responsibilities for long-term substitute teachers and policy jlh missing students this policy is being revised based on the recommendation of the Arizona school boards Association her house bill 2060 and ARS 15828 which increases the window to request records from a transferring pupils prior school from five days to 10 days I'm happy to answer any questions you might have can I have a motion I moved that the governing board approve Provisions to policy gcg part-time substitute professional staff employee and policy GH missing students I second any questions I'm guessing it's been looked up by legal as well okay all those in favor I thank you next item is uh J5 Miss re good evening president Lopez vice president Hol members of the board Dr Jer members of senior staff and our inperson and virtual audience tonight I bring for you two policies for revision both based on the last uh legislative session both are directly linked to policy advisories from the Arizona school boards Association and have been approved by our legal council one of the policies is policy Iha our basic instru which is about the basic instructional program each of our schools has a dyslexia design our current policy definition has a very narrow definition of who can be the dyslexia design and this particular policy change expands that to include a literacy coach or a literacy specialist which we are very excited about um as being the individuals who can serve in that very critical role at each of our school sites that have grades K through three and then the other policy that I'm bringing you for a vision is policy JK it's our student discipline policy this is not a major overhaul this is an addition of some language related to to the last legislative session that specifically gives schools and school leaders the opport the the ability to uh suspend students in grades K through four for up to two days no more than 10 days over the course of a school year in the event that their behav their behavior warrants suspension as as you all know the past few years there have been significant restrictions on the ability of administrator to suspend Andor expel students in grades K through four we have shifted our practices we have shifted our work at the elementary level we don't anticipate there being much of a difference in the work that we're engaged in however this does provide us with an with the ability when the situation warrants it to suspend a student in grades K through four uh if we need to uh for student safety reasons thank you can I have a motion I moved with the governing board approved the revisions to policy J or just kidding Iha basic instructional program and policy JK student discipline hi second any questions on for a JK this changed is that something that I mean and I realized the legislature did I so but in terms of musd is is this something that we have needed I think this ability to suspend a student in in yeah in so when the statute took when the statute changed a few years ago and we had we got very tight and ver we had very limited ability to suspend students uh and again we didn't suspend very many students at the K through four grade level ever however there have been times where students in those grade levels did act out but the prev but the the current policy language says you can only suspend a student if they bring a firearm to school or a dangerous weapon if they have drugs or if they are conduct or if there's an immediate safety issue Andor if there's chronic disruption over time and so there have been times where there maybe needs to be a day where the student is out where we have an ability to reset restart the classroom reorganize so that that way we can best support not only the student who had the misbehavior but all of the other students in the class in order to make sure that we are minimizing the disruption and uh making sure that all students feel safe valued and respected so it has it has impeded our ability to to uh engage in some of the choices we would have wanted to make while the statute definition was so narrow okay right so attack on the Tom's question so before this policy so would be the max you could have suspended like today if we needed to K4 could you go to the eight days the 10 days as a new policy or or was it you had a day or two and that's it you just have to make it work it's a great question so in order to sus in order to be able to suspend a student in grades K through four for even one day and if a student was under age seven you're not allowed to suspend at all um you would have to either have a firearm a weapon all of those criteria would have to be met or or Doc it's like a six-step process of documented intervention and support to be able to say a student cannot come to school and so uh prior to that you could suspend a student up to uh the 178 days okay I just have a quick question ex says expulsion is required pursuant to ARS 15-8 blah blah blah if as um due to a student's possession of a firearm at schools does that mean that they're not going through the expulsion process now or is that mean they're expelled the day that they were found with a firearm we would always have the students go through the expulsion process okay I have a quick question hun on the literacy Specialist or coach so they take the training do they have to take the state exam or is it just the training it's just the training okay thank you all those in favor I I item j6 Dr streer president Lopez governing board members members of the audience the following policies are being revised based on recommendations of the Arizona School boards Association these changes are result are a result of laws passed by the 56 legislature first session from 20023 in your packet you have a copy of policy BCB which is board member conflict of interest you can see there's a minor change but this has to do with Arizona Revis statute 15- 421 um and this is uh what allow basically has to do with a a board member's ability to gain employment in a district if it's outside of a teaching position the board member would have to wait two years and that was one of the laws passed during the last legislative session policy BDA is the board organizational meeting this is a minor change to this policy uh basically this just says that the board has to have their organizational meeting in the month of January previously it was more strict said January 15 so it just gives you a little bit more flexibility and then policy be B and BB have to do with the posting of the agenda I'm checking ours right now um this was a new law that passed that basically the board must provide sufficient seating to accommodate uh the reasonably anticipated number of desired attendees that's not an issue for us we have a nice facility for that probably the biggest change on this is you have to note on your agenda what time the doors will open for the meeting and that is on tonight's agenda it it just says that our doors open 30 minutes prior to the meeting so pretty minor changes I move that the governing board um approve resurance to policy BCB board member conflict of interest policy BDA board board organizational meeting policy be school boards meeting policy be BEDA notification of board meetings and policy bedb agenda I questions favor I item j7 I'm going to read on um what this is about and the subject is oops Pima County Schools District's joint resolution regarding the Arizona school board's Association hiring of an executive director I'll read it I'll call for a motion and then I'll ask you to um to read on yes okay so the background on it the Miranda Unified School District has been a member district of the Arizona school boards Association known as asba for many years historically asba has been a leader in providing professional development and advancing boardmy for Arizona School District governing boards through a variety of training and conferences a foundation of trust integrity and credibility are Central to delivering these Services recently there has been a series of concerning actions taken by asba board of directors related to the hiring and appointment of an executive director position that undermined the trust and call into action question the Integrity credibility of the association a draft of the joint resolution has been created is being considered by governing boards across Pima County expressing concern and disapproval of the recent activities the intent of the joint resolution is to send a unified message from Member districts that the recent actions by the executive board are out of line with the values historically led by asba and are crucial to the mission of the association and demands that asba promptly address the controversy restore public trust and ensure that asba leadership upholds the highest standards of Integrity credibility and professionalism and services to public education and students can I have a motion I move that the governing board approve the joint resolution expressing concerns and disapproval regarding the recent executive director appointment process conducted by the Executive Board of Arizona School boards Association I'll second and I'm gonna read the joint resolution um the joint resolution expressing concern and disapproval regarding the recent executive director appointment process conducted by the Executive Board of the a Arizona School Board Association whereas the undersigned school district governing Boards of Puma County Arizona strive to uphold the highest standards of Integrity credibility and professionalism in their operations decision making and Leadership and whereas the Arizona School Board Association asba is a vital organization dedicated to supporting and advocating for public education throughout our state providing valuable resources fostering collaborations and promoting ethical conduct among its members and whereas asb's Mission as stated in its bylaws is to enhance the ability of locally elected School boards to govern effectively in service to students and communities by providing leadership assistance and a unified voice on behalf of public education and students and whereas it was recently reported that the newly appointed executive director of asba engaged in the falsification of his educational credentials which represents a serious breach of trust and violation of ethical standards inherent to his position and whereas such dishonesty brings into question The credibility and effectiveness of asb's leadership as trust is a fundamental pillar upon which any organization success and impact are built and whereas the appointment of an executive director who has falsified his educational credential undermines the Integrity of asba and compromises its ability to fulfill its Mission and objectives and whereas the undersigned governing board have a responsibility to Foster an environment of transparency account accountability and ethical Behavior within the education Community whereas the response of asb's executive board leadership to criticism from constituent members regarding the executive director appointment thus far has been to wholly has been to wholly stifle and dismiss the members legitimate and understandable concerns even going so far as to suggest to such members they should resign from from their rightfully held positions in the organization therefore be it resolved that the undersigned governing boards jointly Express their deep concern and disapproval regarding the appointment of an individual with falsified educational credentials as the executive director of asba and be it further a resolve that the undersigned governing board call upon the asba board of directors to fulfill their fiduciary obligations by conducting a thorough and independent investigation into the appointment process and to take immediate corrective actions to rectify the situation and be it further resolved that the undersigned governing board urges usba to reaffirm its commitment to ethical conduct transparency and accountability by implementing more rigorous background checks and verification procedures for all future executive appointments and be it further resolved that the undersigned governing boards Express their support for the members of asba who have raised concerns and demand that their voices be heard and respected throughout the process of addressing this issue and be it further resolved that the undersigned governing boards stand in solidarity with other education stakeholders in demanding that asba promptly address this controversy restore public trust and ensure that its leadership upholds the highest standards of Integrity credibility and professionalism in service to public education and standards and if this is approved it's going to be passed and adopted and signed by all the board members okay we've already done a motion is there any questions so um I got something else that I want to say here so um I'm going to vote for this um but with some reservations um I wasn't going to vote for it because I didn't think it goes that that it went far enough um I'll get to that in a minute here but I was talking with somebody who whose opinion I value very much and and so I kind of you know recalibrated my thinking on this but um so I'm not a fan of asba there's no no secret there um apart from their policy service I found their service offerings to be of little value so we've used them several times over the last 13 years to do training and board cohesion exercises and we've always been frustrated with the outputs we didn't use their superintendent search service so whether that's offered or not is immaterial to to us asba is made up of people who largely think exactly alike as we've seen in these allegations when a few people dared to think differently the asba power that be shut down those voices in a nutshell school boards exist to exercise oversight of the school district and to represent the voters if we're doing our jobs properly the natural outcome of our efforts will be a school district that functions well thus far asba has not helped us to function better and I'm not optimistic that continuing to spend in excess of $10,000 a year will help us to climb that Improvement curve my obervation that is that asba is overly political I believe an organization can advocate for public education without adopting every left-wing talking point and pushing those suspect policies to the legislative branch I realize My Views are in the minority here but in order for asba to convince me that they're worthy of my constituents tax dollars po wholesale wholesale change would need to be made at a minimum the executive board would need to be to be replaced as well as the current executive director a complete reorg would be necessary to rid the organization of the rot that has accumulated over the past decades based on asb's recent actions I don't see any willingness to make the necessary changes um despite that I'm I'm still in favor of this resolution because it hopefully will be you know kind of kick in the pants they need do do you are you going to make a remotion of adding that you want the model resign as well no no just ask way too complic you'll have to write it down nobody would be able to handle that like Tom said it's a start so yeah because I don't just all those in favor I okay next item is item j8 and this is regard to superintendent's performance pay little background is at the June 8 2023 governing board meeting the governing board reviewed the superintendent's performance goals as part of his annual performance goal review one of the goals listed for Dr streuer for the 2022 2023 school year was to maintain or improve the district level GPA as determined by the Arizona Department of Education for the school year 2223 the aizon the Department of Education relas released letter grades for the schools and districts on Friday October 27th as a result of improvements made across the district the district GPA has improved making Dr streer eligible for his remaining performance pay so can I have a motion I move at the governing board approved the 33.33% to be paid to Dr Daniel streer superintendent based on the 2022 2023 performance pay second questions all those in favor I next item is item K is there a board member requests for future agenda items can I have a GoBack on that on the last one real quick which one the um uh Dr streer superintendent or his performance pay so I just wanted to um thank Dr streer um he he I think he's an awesome superintendent um and you know he his obviously when when grade you know School Improvement um school performance scores increase there's a you know there's a gazillion people who are involved in that and who actually make it happen but as my own experience has shown over the last many years that if you don't have the right um emphasis from the top it's not really going to matter uh what what everybody below that is doing um yeah there there there will be you know improvements but it won't be the wholesale shift that that we've seen this year and um so I just want to thank you for for your commitment to to helping our kids and in the community I appreciate that I it it's helpful when I have this group out here to work with so it's I appreciate these guys yeah I'm gonna dovetail on on that a little bit I've only been here this is my third meeting two months and I get emails and I don't know if this is good or bad Dan um Dr sh but at 1:00 am 5 am about the schools about the kids and I just appreciate that I mean I've I've spent a lot of different aspects of my life all the way to Corporate America and um it shows so thank you keep it upk you guys too yes everybody don't email at 1 am absolutely 5 am all right future meetings is item L and the next one is December 14th um can I have a motion to adjourn I move the governing board adjourn I second all those in favor I

[Applause] for [Applause] all [Applause] and [Applause] oh [Applause] [Music] [Applause] good morning we'd like to thank everybody for being here today I'm going to ask you stay standing thank you students please rise again if you wouldn't mind standing for the presentation of our Color Guard right h this time I'm going to call students up to do the Pledge of Allegiance followed by our national [Music] anthem I pledge the aliance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all [Music] St [Music] Rock and the of [Applause] the thank you you may be seated thank you yes thank you Mrs mcy and the choir as well as our new sign language club for signing the pl Allegiance we were really excited to see that today Veterans if you take a second to turn around and just admire our students today they are wearing red white and blue in honor of you we are so excited for them to be part of this ceremony and for you guys to be here it's a priv an honor to be here with all of you in person today to celebrate such an important holiday it's a pleasure to welcome over 200 veterans here with us even more watching online and of course we can't forget those loved ones that are watching from above as a former teacher and now principal I find it essential for our students to understand why holidays are important and celebrated Veterans Day is a holiday honoring men and women who have served in the United States armed forces the branches of the Armed Forces include the Army native na Coast Guard Air Force Marines and most recently the space force it's celebrated annually on November 11th the anniversary of the end of World War I there are 19 and a half million veterans in the United States and more than 9 million veterans are over the age of 65 approximately 2 million veterans are women when people ask you what you plan on being when you get older students some of you may already know some of you may not but one thing is for sure it would be an honor for you to follow following the footsteps of the amazing men and women in front of you today I'd like to recognize a staff member who has served and fought for our country and works each and every day at CMS to guarantee our students and staff's technology is working he is guaranteeing that we're online right now and that is Mr Joe right here up [Applause] front thank you for your service another special person I would like to introduce is a man who holds a special place in my heart and that's my dad Dad we wave he served in the army during the Vietnam war each and every veteran here today has stories to share my advice to you is to listen listen to those stories love them while they are still here to share them and thank them for everything they have done to allow us to be here today they are the reasons we wear the red white and blue with pride thank you veteran at this time I'd like to call up a few students from each grade to read about the history of Veterans Day mason Megan Ian Drew Brooklyn and Maya please come [Applause] forward a history of Veterans Day cited from the US Department of Veteran Affairs World War I known at the time as the Great War officially ended when the Treaty of Versailles was signed on June 28th 1919 in the Palace of Versailles outside the town of Versa France however fighting ceased 7 months earlier when an Armistice or temporary cessation of hostilities between the Allied Nations and Germany went into effect on the 11th Hour of the 11th day of the 11th month for that reason November 11th 1918 is generally regarded as the end of the war to end all wars Veterans Day continues to be observed on November 11th regardless of what day of the week on which it falls this the restoration of the observance of Veterans Day to November 11th not only preserves the historical significance of the date but also helps Focus attention on the important purpose of Veterans Day a celebration to honor America's Veterans for their patriotism love of country and willingness to serve and sacrifice for the common good in November 1919 President Wilson proclaimed November 11th as the first commemoration of armist day with the following words to us in America the reflections of arms will be filled with solemn pride and the ISM of those who died in the country service and with gratitude for the victory both because of the thing from which it has freed us and because of the opportunity it has given America to show her sympathy with peace and Justice in the councils of the nations in 1926 the legislators of 27 white states have already declared November 11th to be a legal holiday therefore be it result by the Senate the House of Representatives concurring that the president of the United States is requested to issue a proclamation calling upon the officials to display the flag of the United States on all government buildings on November 11th inviting the people of the United States to observe the day in schools and churches or other suitable places with appropriate ceremonies of friendly relations with all their peoples an act approved May 13th 1938 made the 11th of November in each year a legal holiday a day to be dedicated to the cause of World Peace and thereafter known as armist day haresis day was primarily a day set aside to honor veterans of World War I in 1954 after World War II had required the greatest mobilization of soldiers Sailors Marines and Airmen in the nation's history after American forces had fought aggression in Korea the 83rd Congress at the urging at the veteran service organizations amended the act of 1938 by striking out the word armist and inserting its place with the word veterans with the approval of this legislation on June 1st 1954 November 11th became a day to honor American veterans of all wars later that same year on October 8th president Dwight D Eisenhower issued the very first Veterans Day Proclamation which stated in order to ensure proper and widespread observance of this anniversary all veterans all veterans organizations and the entire citizenry will wish to join hands in the common [Applause] purpose my an once said how important it is for us to recognize and celebrate our heroes and sheroes when thinking about wars no one knows how much Veterans sacrific for us all veterans should be honored especially on November 11th they put their lives on hold for our country's problems we wish them peace in the war and after thank you for protecting our citizens in our country good morning and welcome to the Veterans Day program at cm M today we would like to introduce our guest speaker this morning Dustin Ral Dustin enlisted in the Army Reserves when he was a senior Columbia High School Dustin graduated from Columbia High School in 2002 he was a member of the Army Reserves in Beville he did his basic training and job skills training forland Wood in Missouri in 2004 dtin was caught up to the 724th unit in Bartonville Illinois he deployed with this unit to Iraq in February as an army specialist he drove and protected the many Convoy units that helped provide Fuel and goods to civilans and soldiers it was a part of the operation Iraq Freedom Dustin and his unit returned to the US in February of 2005 Dustin is more widely known as the founder of songs for soldiers the benefit concert that helps enrich lives of combat veterans and their families who have limited resources $1.13 million have been spent on combat veterans sing it s for soldiers have began is our dad who we love and are very proud of please give a round of applause for our dad I need this stool as well as you can tell those are my children and we're very small people uh it's an honor to be here um I I get the privilege to tell my story quite often and usually I don't really get nervous but I always do feel nervous every uh time it's a veteran Day program because as you guys know there's a lot of veterans on the floor here and each one of them definitely have really cool stories really cool uh history of when they serve how they served where they served so to be the one Speaking today I I hope I do a good enough job on behalf of everyone down here because each one of these guys and girls definitely deserves a chance to to do this and tell their story um but uh uh your principal did a good job of throwing out some stats earlier are there any kids in the crowd that honestly think they might join the military that's a lot of kids that's a lot of kids one cool thing about our military is that it's an all volunteer service right so less than 0.0004% of our 335 million person population in America are currently in the military that is a small small fraction so not many of us have to do this right and then out of everyone that's living in America 7% that is it only 7% is Veterans and I think that is a super cool stat so if you guys ever choose to do that just know that you're going to be a part of a very very uh elite team and a very very small team and it's something that you can be proud of you know the rest of your life I I can I swear to you you'll feel that the rest of your life um I'll just give a quick story I got 10 minutes so I got to kind of bundle it up but um as my kid said um I went to Columbia I'm born and raised from here in Columbia I graduated Columbia Middle School in 1998 at the old school which is now Eagle View uh went to high school and joined the military uh in June 2001 uh as as my kid said I I joined as an army reservist do you guys know what an army reservist is okay an army reservist is somebody that doesn't join full-time but you go one time a month you train tce in the summer but if something happens or if there's a war you can be called up onto active duty and so when I joined in June 2001 um it was pretty peaceful and I was a junior in high school uh and so I still had my senior year to finish um what happened in September 2001 911 right okay the taxs that in New York City in Washington DC happened so right after I got out of uh High School within a few days literally I think a few days I left for basic training uh as Charlie said I went to Fort leonardwood did all my training down there um and my first job in the military was just a basic truck driver um didn't score very high on my test so I had to take what they would give me and uh but I found that truck driving actually led to a lot of good things later in life so um uh got back and I was in the reserve so I didn't have to go on active duty but then um when we had the wars in Iraq I did get deployed so I ended up going on active duty and went over to Iraq in 2004 uh I was with the 72 fourth out of bartville Illinois and our job in Iraq was to escort fuel convoys do you guys know what a convoy is a large line of trucks right okay so as you can imagine in a country like Iraq where there's things happening fuel has to go from Camp to Camp to camp and in a country uh where you're currently fighting you can't just send fuel trucks down the road can you nope so anyways a bunch of uh soldiers had to escort the fuel convoys right so we would put like a a gun truck every four fuel convoys just to protect them in case we got attacked by some insurgents and then we would just fight our way out and try to get through it all safely um unfortunately uh I could talk for an hour about my year in Iraq but my unit did sustain pretty bad losses um unfortunately we were a part of the worst attack on a Supply Convoy in either the Iraq or Afghanistan Wars uh on April 9th 2004 um after some bad Intel we drove our cont down the wrong route we were supposed to go to Baghdad International Airport in Iraq and there was two ways to get there and unfortunately we were told to go the wrong way so we ended up driving our fuel Convoy uh down the middle of a big offensive operation between our US Army and like our tanks and we're fighting 300 insurgents so we drove right in the middle of that and unfortunately got completely annihilated to be frank um there was 26 vehicles in that Convoy I was uh the eighth vehicle and I was only one out of six vehicles to make it through the 3M long Kill Zone so when it was all said and done uh two of my friends were killed and uh six American civilian field truck drivers were killed and then my uh my buddy Matt M had been taken P have you guys ever heard of of what a p is P stands for prisoner of war is that rainel there's been several of them so anyways Matt was taking p and he had become the first P of the Iraq War and unfortunately um when we returned a year later in 2005 they did not find Matt remains till 2008 so he from Cincinnati and anytime I get a chance to talk about anybody I make sure we mention his name because uh you know he was such a a rare case and such a good dude and um I just like to pay homage to him any chance I get so anyways that was early in our tour I had about eight or nine months left I think to in Iraq so we just kept escorting fuel convoys um went through quite a bit more but obviously um we didn't lose anymore had some more wounded uh I made it through I'm okay and um I got to come home to a wonderful town of Columbia right you guys all agree a pretty good place to [Applause] live and so it was easy for me cuz I came home to two really great parents who told me exactly what to do and that was get to work immediately don't get lazy don't sit on your butt and that's exactly what I did and so when I came home I got a good job I bought a house I had all these cool things going for me I'm a musician I played in my band a lot life was good um as I was home for a few years I started kind of dealing with some stuff personally that uh from from the war that you know it's a thing called um survivors guilt I'm sure some of these veterans have felt it um it's probably the worst thing uh uh probably the best thing to suffer from after uh a tour of combat but um as we were home I started reconnecting with friends because Facebook was invented right so I started reconnecting with a bunch of my Army friends uh and and seeing where they were around the country and I had realized oh my gosh not everybody came back to what I came back to a lot of them couldn't find jobs because we were in the middle of a huge financial crash in 2008 and a lot of them were doing additional appointments to Afghanistan Iraq just to have a job not necessarily that they wanted to do that again but it was a chance for them to go make some money for a year as well and uh unfortunately we lost another friend a few years later um who took his own life because he was struggling with what he was dealing with from the war and his personal life and that was when I really started paying close attention to what a lot of veterans other than what I've experienced were going through and a lot of them were coming home to Broken families and and no jobs and and bad communities right and so as a musician I kind of came up with this idea to what if we do a small concert right and we'll take all the money and we'll try to figure out how to help some combat veterans and my original idea was to just do the concert and then give them money to an organization to do all that work and then I decided well I kind of want all the money to go to actually help in the combat veterans right so I started in 2013 have you guys ever heard of a cool concert in town called songs for soldiers yeah have you ever been to it yeah you're probably all the ones running around playing football by adiss that we got babies is that you guys just joking I'm glad you guys can come but uh so yeah that's what I did in 2013 I decided to start my own charity called songs for soldiers I have a huge group of volunteers locally that help me do this thing all year and we're still volunteers and the original goal was to do a small concert and help four combat veterans a year hence the name right uh and now we just got done doing our 10th year in 2023 this past September up in the park with uh a huge concert and we raised $290,000 and send songs for soldiers like I said thank you the original goal was four combat veterans a year but I'm super happy on you know on behalf of our great community and all people that come to the show and sponsors and volunteers especially we've now helped almost 900 combat veterans in their families we spent almost $1.2 million and we're all still volunteers pretty cool huh that is simply because you guys come to the [Music] [Applause] show the last thing I kind of want to say is um uh and I'm saying this on my own not every veteran has to feel this way or has to agree with me but but you know anyone in this room have people they don't like here maybe or somebody that gets on their nerves in school or a teacher they're may be mad at or their parents even adults are raising their hand that's better we feel the same way right there's people that get under our skin and make us mad well one thing that I hope still comes true for me in my life uh and I've seen it happen on really good news specials and and stuff on TV uh I've seen really cool sto stories happen of World War II veterans and even Vietnam veterans Korean War veterans way later in life flying to Japan or flying to Germany or flying to Korea or flying to Vietnam or they come here and they end up meeting people that they fought against way later in life way after life has happened way after you raise your families I hope I hope I hope that when I'm older uh the the country of Iraq is in a place that I can do the same thing because it's taken me 20 years to get to this point but when I got home from the war like when somebody takes something from me to school you're mad right away right you're super mad and you just want to like you know go up and say something to them or yell at them or uh then you go to the principal's office because you get a fight right so you're super mad your emotions got the best of you but then what happens if you just give it like one day are you as mad at that person anymore yes okay what about one week you feel a little better after a week when I got home from the war I had a lot of bitterness inside me um you know I lost two friends one was taking p and it's taken me a long time to get to this point but what I have come to realize in 20 years time almost 20 years is that the the guys I was fighting against were fighting in their country and fighting against me they were getting paid to fight me and I was getting paid to fight them and I was there on behalf of our country fighting them and I'm willing to bet now 20 years later a lot of them have 11 or 12y old 13y old kids 9-year-old kids and that was just a part of our life that we got mixed up together but we're really the same because 99.9% of times on a daily basis in Iraq the Iraqi people were super great people super nice people people just like us just want to take care of their families right and I hope that I get the opportunity to meet some folks that I fought against because I think that would be the ultimate way to put a bow on something terrible and to chalk it up as a good experience and learning from and learning to forgive people for things and my message to you guys is if veterans that go through something like having to fight others and kill others can get around that to find common ground with they with those people that they did that with don't you think we can get around somebody stealing our lunch or our book bag don't you think a veterans can let something that major go we can let all this stupid stuff go that we have happening to us every day wouldn't you guys agree so my point is when you're feeling mad do what a veteran does take some time chill out and make the right decision okay and don't be as mad as as you think you are it's just emotion it's just in the moment and um that's all I got to say that's what I like to tell kids because I think it's something you guys need to hear and uh again on behalf of all these veterans on the floor like I'm just super lucky to be able to talk any one of these guys and girls could take a microphone and do this but um thank you so much for letting me speak to you uh thank you for the good introductions twins um I should say that Veterans Day is also my twins 13th birthday I'm glad we have a national holiday on on their behalf but uh enjoy your day off kids it's what you're supposed to have fun but just know why you're off school on that day you understand thank you guys for having [Music] me is that all right thank you Dustin at this time I'm going to ask our next group of students that created their own poems short essays or thank yous for vets Charlotte Dakota Henry attakus Ireland Elena Braden Addison Colin Ella Hubert and [Applause] Malachi for dear US military troops November 11th is celebrated to Mark the end of World War I and to honor all of our veterans we celebrate the courage and bravery these men and women have to protect our country as conflicts continue so does the courage and bravery of our military I would like to thank all the veterans today for your service it has improved America by giving us our freedom and many opportunities no matter what branch you participated in you are braver than a lot of US citizens you left your families to protect our country you also risked your life for us we appreciate the sacrifices you have made sincerely Charlotte Wheatley my veteran poem is V is for very brave for your service e is for every Soldier is respected T is for talented For All You've Done e is for Extraordinary knives for what you've done R is for remembered for your sacrifice a is for awesome for fighting for my freedom n is for I will never forget you dear veterans I wrote this donor all the soldiers who left their families and friends to go serve our country I probably never know the suffering and sacrifices that you made I do know that some of you come home with scars and hard memories or don't even come home at all the only thing that you veterans need to know is that you matter we as a community need to remember the courage bravery and protection that you provided us and you showed us to never stop fighting and to never stop looking for the light hidden in the dark thank you for for protecting our country homes and life thank you for serving the United States of America as we all know Veterans Day is celebrated on the on November 11th every year but many people don't know the original name the original name was armest State the year it went into effect and became an official holiday was 1938 in 1954 the the name was changed from armac day to Veterans Day people get Veterans Day me Memorial Day mixed up so let me clear things up Memorial Day is the day of year celebrating and thanking people who died serving our country Veterans Day is the Day celebrating the veterans who are still alive believe it or not most people who fought for our country to keep us safe aren't really recognized enough so say thank you to people who fought for our country who are now living a normal life also say thank you to active Personnel in the military [Applause] why did you serve was it fun did anyone in your family serve were you honored at all what wars were you in what did you do in Wars why did you pick the branch you served in did it bring you pain or sorrow to the world you are a person but to us you are a hero Veterans Day is a crucial day Veterans Day is an opportunity to publicly commemorate the contributions of veterans and to show appreciation towards them we can show appreciation towards veterans by celebrating we can celebrate by sending a card or video getting children involved or visiting a state park or Museum I have two people in my family that were veterans both of my great-grandfathers fought in the Vietnam on War veterans sacrificed everything including family homes and Friends soldiers didn't go to war to end the war they also fought for our freedom of speech in a way veterans are like the parents of our country for example most parents would risk their lives for their children and likewise our veterans were willing to sacrifice their lives for us our parents didn't want to fight they still took care of us a third similarity ity between parents and Veterans is their sense of Pride our veterans were so proud of our country and loved it so much that they treated like it was their child they wanted to represent it and be a role model for American citizens the veterans from the wars like World War I and World War II the Korean War and the Vietnam War aren't getting any younger our parents aren't either we all want to take care of our parents when they need it so why shouldn't we do the same for our veterans veterans are important to America for many reasons provided veterans should always be respected no matter their condition if you see a veteran today say something kind to them like thank you hello my name is Bren this is my Veterans Day dear veterans on Veterans Day we honor you who sacrificed your life to protect us and keep us safe we thank those of you that answered the eer Mery calls we love you guys with all our hearts we always will without you most of us won't be here thank you to all the men and wom that sacrific your hearts to go out to the battlefield all the soldiers young young and old scared for your lives you still went out there to fight some may have never returned home and some may have returned home with some injuries no matter what we still honor you for what you did to protect us and keep us safe I may not know your name but I thank you for your service we all thank you from the bottom of our hearts thank you for your [Applause] service hi I'm Addie and on Veterans Day we honor all who answer to a service call soldiers young and soldiers old fought for freedom Brave and Bold some have lived While others died and all of them deserve our pride we're proud of all the soldiers who kept thinking of red white and blue they fought for us in all of our rights they fought through many days and nights though may not know each name we thank all veterans just the same thank [Applause] you when you stepped up to apply you didn't think twice we thank you so much for your sacrifice Brave courageous and Alive your family couldn't wait for you to arrive some are glistening but some are missing fighting for Liberty we love you to [Applause] Infinity thank you for your service but what what does that really mean we say this because it sounds respectful we say this because it sounds right we say this because it's what we've learned to do but when we say this do we truly know the meaning behind it thank you for your service is acknowledging the fact that so many men and women risk their lives for the sake of our country thank you for your service is knowing that without these Valiant people we wouldn't have the privilege to be safe and sound in the comfort of our homes thank you for your services understanding that when these people returned home their job was not done now thank you for your [Applause] service fighting to the top of the hill a flag in hand Fallen brothers and comrades gone but still United you stand at the top of the hill he plants his flag flag looking to a beam of Hope far away he knows what he's doing is right he chose to fight every day all because the sacrifice he made it's worth it however every minute every hour assisting those with no power to the choice you made our respect is had I command your courage for making families [Applause] glad blood and war is what you saw now I give you my Everlasting respect and a I know that you were able to see today but at what price did you have to pay I will stand up when I see you for all that you have been through I will appreciate my freedom forever because of your ever my respect is forever given sincerely Malachi [Applause] [Music] bass at this time Mr Janie is going to announce the Armed Forces Medley that we going to play when your branch is as said can you please rise if you're able the United States Army please [Applause] [Music] stand [Music] 2 the United States [Applause] name [Music] the United [Music] star [Applause] [Music] my the United States Air [Applause] [Music] Force [Music] and the United States Marine [Applause] [Music] Corp [Music] to [Music] [Applause] [Music] [Applause] we'd like to thank thank the staff and students who work extremely hard to make this wonderful celebration today we'd like to express a special thank you to the CMS choir the sign language Club the Columbia High School junior Roc and our guest speaker Dustin Ralph if you did not get a chance to get your picture please do so before you go we will need all cars to leave the parking lot in back because we do have lunch recess and that is where the kids play and we do not want them to climb on your cars uh but veterans again thank you so much for everything you do from the bottom of the hearts we really appreciate you and the opportunity that you gave us to be here today to honor you um you are true heroes enjoy your day on Saturday again everyone please give another round of applause for everyone that did something today hey

tell carry this Farm I got school we'll call the meeting to order we'll start with the pledge to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liy and justice for all thank everyone for for joining us this evening for the school board I want to remind everyone that we are live streaming the school board meeting tonight um so we'll welcome those who um are joining us via the worldwide web as well um so we'll start um with consent a motion to accept the consent agenda I have a motion by Earl do I have a second second second by Cheryl any discussion all those in favor next we'll um ask if anyone is present who would like to speak on any item um on the agenda or any other topic hearing none um we'll um move down to high ability showcase so we have students in our new elementary high ability program who are coming to Showcase some things they've been working on so far this year and talk about a recent field trip been taken so I'd like to introduce Miss Tiff Mrs Tiffany thiren our teacher for high ability and eel to take it [Music] away so this year we wanted to challenge our elementary students that qualified for the high ability program um we wanted to push employability skills and real life situations so this is where the shap program was formed these students work on social skills Hands-On activities Advanced learning problem solving and the engineering design process during mtss and when time is is a time set aside daily for students to work at their level these on here they get every single day 30 minutes a day to work on their project um so we have a districtwide Google classro F and sixth grade they are assigned a um project at the beginning of the week and there here they check their Google classroom and then they get to communicate with everyone throughout the district and work on their projects so will is up first to talk about hand food dry this is our first project um and September 1st was national food pantry day so this is how we pick things up so we all watched some videos and did some research about world hunger and we um wrote all the facts or just some facts that we chose on a poster and then we hung them up in our hallways and we encouraged students to bring in canned food to their um to their sorted place and then we donated them to a food pantry in Indian we to Samaritan food pantry so it took several car loads to take all of the food pantry items and the first thing they said was oh my gosh it's Christmas for so many people around here they were very thankful next September 11th activi so here's this is a model the Twin Towers I learned about the Twin Towers the first one that got hit did not fall first I used some card stock to cover it that look like all windows I use a popsicle stick for like the small thing on top and the inside I tap two bottles together and put use newspaper at the lids to make it even I tape that on the inside of the for the [Applause] base the next project was our state serial U research project and then a few of our sixth graders also did country so here's Violet we made a cereal box um and I made mine out of paper we had to print off a a picture of your state and put it on the box and then you have to write a brief history you have to put fun facts and then you have to write the products that are grown in alas like grown and then you had to do you had to put land forms that are found in your state and I did Alaska for this and I have a dog SL that I made out of popsicle sticks and uh pip cleaners and then some of our students kind of went above and beyond and they made a commercial so here's an example of one of our commercials from a fourth grader at frek have fun in the sun at Florida where the waters are blue I guarantee you will have fun with the waters and sand drink milk from a coconut and watch the crab Zoom by and try Gator bites uh the most recent project that we did the students all read different novels they did a book study and then created a Ford game to go with their novels so first we have Catherine and cry our board game the motorcyc G um um there's tons of places you can get stuff and get money and even money go to jail and you can go to the store buy Home and these are the players of the games so you start here and then there's these guys so you roll the dice and right there just got a six so and then we just got ,000 yeah this game's no [Laughter] [Music] joke so your game is kind of like what um we read a book about it and it's just it's like mixed with [Music] Monopoly and that's where we got the go to [Laughter] jail and we work together and yeah it's a really good board [Applause] game and next we Emma and William their we made a game called be boy it's represented about Monopoly and we have the little characters which are snails that are sort of represented by but they sort of go with the beetle theme and then we also have dice and money that goes with the Monopoly theme so how you play is you roll the dice and then you have to move the player spots and then you start out with $200 and then you have to pay if you land on one of the pay spots and then there's also free spots and then there's also a free parking which is how you get the money that's in the middle that you have to pay for the taxes so this project in particular was our first lengthy project that they have done it actually took them three to four weeks to finish this from start to finish so and then next we have our high ability field trip we just had on Friday so we took all of our high ability students to the community building and they Lear about Robotics and made robotic so we all made uh well we got split up into groups and then it was people that we had no idea who they were and then we all got to know each other and we all collaborated and made a robotic arm [Applause] so they worked on employability skills they worked on collaborating with students that they honestly had never met before um and they had to make a moving part so it was a success thank you for coming yeah thank you much appreciated moving around the and if anybody wants to change seats now that a back row is open that's fine we know we know how Jennings County people are we like back row so um I just want to um you know thank them for coming first of all um secondly I think you know when you're talking about high ability and yes you're learning all these skills them coming and presenting um is also part of the education it's part of the the teaching that they can get up in front of people and um you know do a speech or give a speech kind of a demonstration spe um it's very exciting that they're able to do that I can't imagine if I was that age getting up um no offense to anyone H but we're a little bit intimidating I imagine um but um they did a fantastic job and I wish that the cameras could have caught this side right um but they did a great job and so just thank the parents and all of the kids and the um teachers who teach these kids and ass them I want to thank the board for allowing us to add that position this year you know these are new opportunities the kids are getting in the schools because of the addition of that position and Tiffany also works with our um multilingual students at the same time she's been a fantastic addition to our elementary programming and I wanted to add just one quick thing on there because I went out spent some time out there Monday and to to go to different groups and to watch and one of the things that think about the learning process and what they're doing one of the more interesting things that we witnessed was these are high ability kids normally when they're in their normal groups they may tend to be the leader they when they were within a group of their peers how they interacted with each other especially not knowing each other it was very interesting to watch but uh they did a fantastic job to watch it was an interesting thing to go see well thanks Nikki for setting up that demonstration that was very nice very nice so we'll continue down the agenda um we're down to Old business we have some Neo policies yes asking for approval for this group of NE policies can we take all these reports do this as a um if everyone's okay we'll do this as a a bch do I have a motion to accept um the five Neola policies as written so moved I have a motion by Pat do I have a second have a second by Mary Lynn any discussion all those in favor 7 next we'll go down under bylaws um we have a motion asking for approval to adjust some meeting days this actually moves us back to the traditional um schedule for the second and fourth for most of these asking to move February 29th to February 22nd and March 14th to March 7th please asking for that approval so I have a motion by Travis do I have a second I have a second by Chelsea any discussion all those in favor 70 thank you next under new business we have an organizational structure inform just an inform we have updated our organizational structure this year it actually now matches what's in policy and that structure is that in addition to the superintendent there is an assistant to the superintendent for Education Carrie fills that role and then there is an assistant to the superintendent for operations and Philip fulfills that role the difference is that now there are departments that report to them directly so Philip is picking up um multiple other departments and operations such as Transportation um Food Service the business office and so that makes a a great impact on communication structure for our staff it gives them multiple people to get a hold of and get in touch with it also allows us to increase the support and communicate as we're talking through PL so just an inform on what that is and who's in each role again that item was an inform does anyone have any questions for Nikki okay and we'll go down to the next item under new business um and that's an adjustment asking for an adjustment um for Philip Marsh salary for $2,100 and that is due to because of that structured difference it's greatly increased Philips duties with supervision so all the operations departments report directly to Philip food service business office transportation and buildings and ground and so we're streamlining how that Administration works but it also has added quite a bit to Philip's duties to check in with each of those departments so asking for compensation for that additional work in time do I have a motion I have a motion right Chelsea do I have a second I have a second by Mary Lynn any discussion all those in favor 70 next we'll go down under programs um and enrollment study presentation yes so we are part of I saw an IU study recently that 70% of Corporations Public School corporations in Indiana have seen a Divine an enrollment we are one of those corporations um but for Forward Thinking and forward planning I really wanted to dig into and look at why that is and ask for some expert help on that I know we've tried to do some ex exit surveys and look at that ourself but really asking for someone who's an expert to come in and help us and so we've asked for Jerry McKibben from uh mckb demographic research he's worked with a lot of school corporations in Indiana especially those around us and so we've asked if he would do a study for us about what does the next 10 years look like within enrollment what are some factors to that um for a building to building and throughout the county so he's completed that report um you have a copy in front of you and he's GNA present those findings for us this evening so thank you m chairperson ladies and gentlemen board uh two things I want to do before I get into the uh ual results here and number one don't let Rock Hill South Carolina fool you I do not have a Southern accent I was born and raised in Fort Indiana went to Carol High School Northwest Allen uh used to be Indiana State demographer for six years in the 80s and 90s n you mentioned we've done close to 3,000 school districts in the last 35 years in 23 States and here in Indiana over 100 of them just on this trip Alone um we're covering besides you guys um El D Southwest Allen Huntington County Westfield Washington Lebanon South Hancock Franklin County that's just this trip so uh we we've covered a lot secondly and much more important these are forecasts they are not projections there's a very important distinction there a projection is where you take a variable usually year-to-year survivorship second third third fourth fourth and fifth over a fiveyear period create an algorithm and use those results to literally project out in the future it's very quick simple easy cheap and until about 1990 all you had in way from noral research the problem with a projection is it's almost never correct because the only way a projection to be correct is what's happened over the last 5ye period replicates itself over the next five and 10 years I don't know about anybody here I hopefully don't see the last five years again any time of my lifetime so this is a forecast twep procedure we do a full population forecast based off the 2020 census for each one of your Elementary attendance areas and build a fertility mortality migration model specific to each area based on their housing uh demographic characteristics the results of that population forecast then drives your enrollment forecast so it's your current and future demographic dynamics that dictate the future not your past Trends so anytime you're doing a forecast you have to have assumptions these are the uh broad socioeconomic demographic parameters so to speak that we use in building the modules and the next slide which I can press here here we go I don't want to go through all these but I want to go through the big four and these are the four that have the highest amount of variability I each to cause error going forward and the most important one is B we assume the 30-year fixed mortgage rate will stay between 5.5 and 7.5% in the next 10 years 7.6 this morning so we're kind of drifting back into that rank why is that so import the main variables that drive your housing market okay now there's kind of a generational split here those of us who are old enough to remember the 70s 80s and 90s when the 30-year fixed rate was 8 n 10 12% 7.6 SS pretty good my first home Marg was 8.5 we thought robing the bank kids today as anybody in the age of 40 have seen nothing but three three and a half four 15 years 7.6 sounds like Highway cck rate okay that's why you're seeing a slow down the housing market right now there's another Factor when you're going through the life course you don't come out of college and buy a house you're in an apartment that's where people start their families at then when the oldest child get to about five years old if you have the economic resources you're looking to get a a house you more space your A Little Piece of Heaven in the uh Countryside star and then later on you might get a moveup call well if you're in a starter home right now that you bought in the last four or five years and you've got a three three and a half 4% mortgage you're not going to get moving out of it to go to a 7 and a half% move up home it was a great piece on um uh CNBC just a couple days ago if you bought a $400,000 house two years ago at three and a half% going to buy same house today at 7 and a half it would add $1,000 a month your mortgage payment needless to say the move up Market has been stopped in its tracks reason why we have this funky housing market right now that's one of the reasons there's not enough homes in the market that's why Builders ready to build so much is because no one's put their homes in the market and existing home sales are 90% of your housing market new home constructions only 10% so now I'll be the first person to tell you if Jerome Powell keeps his foot on the gas and he's giving every indications that he's going to and those mortgage rates go up to eight 8 and half % my forecast will be too high conversely they go down to about five range five five and a half probably a little too low but professionally speaking I don't think we've seen we will ever see sub 5% mortgage raise again in our lifetimes that was a 10 year abnormality trying to jum housing housing market we won't go back to that level again the other two are on the next page thank you we assume that the district will have a net of 20 new single family housing units per year that's Net bill minus tear Downs demolitions and all that and 320 existing home sales okay now have no trouble you're going to make that 20 easily the 32 wor about we use zow realy track realtor.com that way you get your home sales down to the address level how long has been on the market price size price reductions property history it's all up on the internet now uh detailed information Market is going to be you might make 320 for this year been slower than last year there's there's only eight of the 200 largest metrop poar in the country whose existing home sales this year matched what it was in 2019 most D about 15 20% lower this Metropolitan Columbus is is one of them so I'm not really worried about that and of course this is Indiana you have to talk about transfers Indiana is the only state in the country that has vouchers Charters and in of transfers all going at the same time the only good thing out of that system is Indiana has the best student tracking system in the country far none no one's even close where they're coming from where they're going to have it for year to year we have it back 2017 we assume that you will have a continued net transfer of 450 students and that's about average for uh a school district Indiana we did H Southeast a couple years ago and they were shocked to find out that number for them is600 you know I can think of maybe a handful of districts in the country that the state where that number is positive um your big ones you're losing to are Bartholomew County CER Seymour and 502 Union School Corporation anybody know where Union School Corporation is they're legendary now in Indiana it's a little one town to Township uh School District in the Randolph County they have 400 students from K through 12 half of them don't even go to their own school and 5,000 virtual students they're Laing all the way in the bank every school district in the state has kids are transferring and showing up in new school car transfer numbers your number is 50 so and until the state does something about that that situation is going to persist so um again when we do our evaluations the forecast the first number we're going to pick to look at when December comes around the new transfer report comes out is at 450 that goes up or down that's a major source of variability state of Indiana and you can't look at en in the state without looking at the transfer policies and flows from District to District so now the number one predictive variable for future population and rment change it's not births it's not deaths it's not migration it is the AG structure of your population okay how is your population distributed across the life course this population pyramid it's a 2020 census for jenes County okay he very easy to read your 0 to four that's your preschoolers 5 to n is elementary middle school high school 234 is what we referred to as family formation ages 80% of bir Cur women between the ages of 20 and 34 years old you could have a total fertility rate of nine if you don't have women between 20 and 34 years old you don't have any births in fact if you see changes in number of births in the area it's usually not changes in birth rate but number women Prime child biring age birth rates in the US in Indiana have stayed a nice tight 15% range over the last 50 years between 1.6 and 2.0 average number in her lifetime so 35 to 54 are the ages where most people have kids in school nice crowd we had here earlier of course everybody gets up and leaves bar but um they were most of them the parents between 35 and 54 years old there are exceptions to that I was one of first time father 40 there's not that many of us in fact when my son graduated high school with a nice well behaved GRS on my head 55- 69 what we refer to is the empty nest households okay this is what gets confusing for people you got the Smith family down the road lived there for 20 years all right 10 years ago was Mom Dad and two kids in school but today the two kids have graduated gone off to college or wherever same house same owner four person households now a twers household and that's one thing people don't look at is a change in household size Jennings County like virtually everywhere else in the US saw a drop in household size the last decade it went from 2.64 in 2010 to 2.58 in uh 2020 now6 doesn't sound like a heck of a lot does it until you multiply it by 10,000 housing unit have the district if the household size had stayed the same in 2020 you would have counted 600 more people in the 2020 census now think about this stard Family household Mom Dad whever the point is is kids that 006 drop most of that 600 decline is under 18 population this helps explain why your Roman Trends are doing and how continues to drop okay 70 and over or we called the turnover uh ages most people don't start downsizing till the 70s you see a slight uptick at 62 another one at 65 usually the earlier ones are are those are the ones that go to Arizona or Florida or Texas or whatever most of them don't move the main driver for downsizing is either the death of one of thees they both lose the ability to drive there's one thing about JS County you need a car to function around here if they both lose the ability to drive can't maintain the home can't main the lifestyle and the like all right and this is something that's kind of postco too during Co Elder migration just stopped they just equipment and why would you move during a pandemic particular over the age of 70 away from your home your family your friends your support system your doctor your health care they just stopped moving and that is when we started seeing no homes go on the market and that's what broke down the existing housing market because they just weren't moving and we have a dire shortage of this country of Elder housing you know it's more than just retirement communities or or down south retirement communities you need something to smaller easily maintain in the same area just isn't that much of it my theory is they going to wind up mov in with their kids the kids are wild about that but uh but you can see this distribution that you've got a lot of households in the empty nest ages now and have some more coming in the next 10 years fortunately you've got large bars 10 years from now this 60 to 64 is going to be 70 to 74 every year going forward for the next 10 years you're going to have a higher and higher proportion of your households with empty nesters that are going to be looking at the downsize after 2028 it'll start becoming a major factor now we have one I'm go through quickly the same way for each one of the attendance areas I show some some key factors on each first one is there we go first creep now we've kept the scale the same on each one of these at 500 because you can then see the relative size of the population of each tenant area compared to the other ones and again BR Creek's got dominant older Pockets oh there was one more thing I forgot to mention pardon me see this zero to four bar see how it's smaller than 5 to nine age forward five years if nobody moves in you're just left to your own demographic devices your Elementary enrollment drops by about 300 people 300 students why because cohorts behind them are smaller than the ones in there right now okay it won't because you do have IM migration but one reason why you have this deficit is because the lack of women prime childbearing age uh about 90% of the Indiana school districts have this phenomenon going on only the urban core areas do not one with lots of Apartments now back to uh regular ones maybe pay for this AR there we go uh same basic structure over population a little bit of a deficit you go to Ram Creek we're see again the same phenomenon you know not quite as old as Brush Creek but still still old Hay Elementary again uh probably see a little bit quicker turnover out there but again a deficit 0 to four North Vernon okay here's one of the issues here North Veron has a disproportionately large amount of the district's population that's why all those other pyramids all look so small because they are small compared to North Veron biggest one in population closest one to the uh the district's average the county average and then come on Sand Creek which is the smallest one so you can see a real Stark difference here so you're out Ling Elementary tend there is much much much much smaller population than North Veron and uh CIO famous Roman general kind of somewhere in the middle but again this is one of the few that does not have Zer for deficit don't ask me why I don't know why cpio has the highest utility rate in the county and I'm not going down that road so but they also have a little younger population too so are going to see as much turnover as some of the other ones would be now this not what I wanted I do something oh we go now this is again the 2020 census and it shows each one of the areas and one thing dist total only not even a third of your households have under 18 population that includes preschoolers that's actually normal for you know ex orb Indiana 2.58 for household size but look at the range in there you've got everywhere from 273 at Sand Creek down 252 at at North Vernon uh again 02 doesn't sound like a lot till you multiply by the number of housing units has a rather substantial increase and again that difference is going to be mostly under 18 population there we go householders 3554 again roughly about a third correlates very well with the under 18 population pretty consistent over 65 about 28% this is a school district that's going to see an increasing number of households in turnover ages after particularly 2028 and again the range there is actually pretty tight Graham Creek at 31 uh not surprisingly North verin which is the urban core of the district at 27% the final column homeowners 76% owners versus renters called housing tenure demography an underappreciated variable because owners and renters have two completely different demographic Dynamics renters tend to be younger still forming their families and move in average about every two years homeowners tend to have completed their formation are old older for that purpose wealthier and moveing average every 14 years okay so one's more mobile one is not there's two numbers we look at one is kids per household and schoolage kids per household and apartments that number is very far apart because they're still forming their households they have a lot of preschoolers homeowners tend to have completed their household or family formation so the kids per household schoolage kid tend to be much closer together so you have to look at that and again there's a bit of a range here because most of the apartments that are in the the district are in North Vernon it's at 64 all the rest are occupied in their 80s so much more it takes a lot more time for the demographic in nursy to move and owner occupi than it does in rental uh majority of rental areas and then there we go single person household 25% of the housing units households in the district are single person 10% are single person over 65 these are the ones most likely to turn over in the short term and again wide range here 12% in North grin down to 7.9 CIO because Jennings count oh this is what need this 2020 census this is single year of age this gets a little complicated have to follow me here in 2020 fivey olds are your kindergarten moment six is first grade second third fourth fifth go forward to 2023 these twoy olds are now fivey olds and this is your kindergarten first second third fourth fifth we look at relative cohort side in 2010 your first grade cohort I'm Ling up correctly is 4177 that number progressively drops down to 306 so that tells me between 2020 and say 2025 or 26 you need 100 kids born in the 2019 birth cord to move into the district just to break even okay we can also identify cohor sies and there's a classic one here North Vernon 179 drops to 136 comes back up to 180 goes down to 159 one year does another Trend make so if you come come up to next year or should be last year too big drop in kindergarten in North Vernon oh my God it's everybody's just fleeing the district well no you should have about 40 less the cohort's 40 less see a big increase this oh everybody's moving in no just big cowork coming in we want to eliminate these um nonlinear factors you know it helps eliminate error we want something to link up to our demographic variables at the district level I'm an example here of this is what we call our your market share uh I'm going to leave you 20 bucks buy a new Clicker now the numbers of readed are your actual first grade enrollment for Year and that is a proportion of the actual Census count now two things no District gets 100% of their students you got perial you got Charter you got homeschool you got virtual no one's going to get 100% start now also 2020 is a depth to co so you had people using nonpublic options so these numbers are artificial ly low but it also tells us this bounce back here is not growth this is co returns this is 22 is a much better year to use as a base some 79 and then 78 we can see what the changes are as either in migration out migration or transfers we can do it by cohort and you see you're you're running in the 80s which is actually kind of normal for Indiana some the 70s but you're catching up a little bit with this drop off but you've got a couple of really small C- wordss coming in behind it one of the things about Co that you we're now starting to get some decent data after the co period and everybody fixated on deaths and that's true we had 400,000 excess deaths in 20 and again in 21 never no surprised at that what they didn't notice was birth dropped by 120,000 everybody oh social distancing burst go through the roof no social distancing they they kept away from each other so in Indiana the same Trend about 3% drop so everybody across the country even in migration is looking at smaller birth cohorts coming in in 24 and 25 pops back up in 22 but here in 23 it's dropping off again a continuation of a now almost 20year trend of declining bursts in the United States state of Indiana most counties um yeah it's it's basically a smaller pie out there uh because this is a county level District we can use Internal Revenue Service migration data I love IRS data because if you don't check in with them they will track you down you file your taxes if you've moved and you've changed counties you go to migrant file and they list by County we have the data all the way back to 1990 now because they made it available to researchers how many people moving into a county how many are moving out of the county and where they're from that the flow is more household they'll lose the county so this is the outmigration flow for Jennings County 2021 he had a,1 people moving out and here's where they're going to Bartholomew Jackson Jefferson deor Maran you know most migration short distance people think it's long distance it's actually short distance so you've got a th1 moving out you've got 1321 moving in so the net for that particular year is about 300 and where are they coming from Jackson Bartholomew Jefferson Decor Mari and Scott Ripley shortterm migration your main immigration flows are people 25 to 44 years old bring zero to nine year olds with them your biggest out migration flows are 18 to 24 year olds and people over the age of 70 and the 18 to 22 year olds are the ones going off the college Jennings County is suffering from refer to is the curse of the successful school system what is the curse well High graduation rate good test scores engage Community good Administration and board students are successful they graduate they go off to college and they don't come back you don't marry the boy or the Girl Next Door anymore you marry the boy or the girl next door and there's a great way to test that theory because this year the classes of uh 20 18 13 and 08 are having their 5 10 15y year reunions go to the reunions talk to the alumni and see how many still live in the district if it's 20% you're doing real well probably closer to 15 and that's a phenomenon that's happening all over okay do want the college degree jobs urban areas whereas my spouse's job urban area you're really linked into who's coming out of the Columbus area for Suburban flow uh all this information oh this is the charts for uh the last five years for Jennings County pretty close to zero the nice pop this year was not so much more people moving in but Fe were moving out is what really is helping you on this again but year to year it bounces between zero and about 200 people so just about bre on migration which is not enough because this is the pop forecast each attendance area has one this is the sum total for the district there's two ways to reach us one follow an age group over time zero or five to nine is your Elementary grades 1800 1700 1600 1600 or follow an agth group Through Time age cohort 0 to four becomes 5 to9 10 to 14 15 to 19 you always see a drop to 15 to 19 because the 18 19y old going off to college and you're counted where you go to school not where you're from 40.4 to 38.6 congratulations you're one of the very few districts in the state they're going to see a decline in median age which is good which means you got older people moving out people do it again you're swapping out older twers uh households for younger households that probably would have some kids in birth decline this is the fiveyear period 14 142 1380 not because of a decline in birth rate but due to a decline in women Prime childbearing Age Death goes up 14 okay used have more people in Prime dying age so I used to refer to Prime dying age as people over the age of 65 but now that I'm 68 any the AG so I we got to find a better term than that the line below that is natural increase that's the excess of births over deaths despite what you hear in the popular press foreign migration is not the backbone of US population growth the last 250 years has been natural increas birth over death even before Co we already had four states in 850 counties in the US more deaths and births Indiana has about 12 of them County and the state every year that is the dominant demographic trend of the next 15 years with the Aging baby boo bad news my fellow Boomers out there we're not going to live forever folks you know so the fact that you're negative that's a good thing you can have in migration the only way your population can grow and 400 natural negative natural increase is enough to keep your population pretty much flat way about your in migration so you're going to break even but again most counties are probably going to lose population as well as en R over the next 10 years particularly in exurban and rural areas net migration that's a net um number moving in number moving out and the corresponding change the results top forecast then drives the enal forecast okay now the analogy I use here is a bucket of water if I've get a bucket of water and I'm pouring water in the top and there's a hole in the bottom as long as I'm pouring in fast water the bottom level will rise but if for some reason the hole in the bottom gets bigger and it's now running out faster than pouring in pour in the same rate level will drop enrollment works the same way the size of your K And1 cohorts coming in versus the size of your 12th grade cohorts going out okay and you can see here that your 12th grade cohor you got some big ones going out 266 and that's why you see this drop particularly in the first uh five to six years but as the uh numbers start to come more into line you start seeing some migration you'll notice that de K in one enrollment St stud going up particularly after 2028 you know so going to start making up for that those large coverts going out so the district at 3792 this year 10 years from now about 3319 now that's probably the the the low point right there at at this point getting past 2030 you've seen all the big cohorts going out you're going to start seeing more and more empty nesters turning over either one of two things must happen the homes are going to home owners are going to move out go someplace else or you're going to have a lot of empty housing is sitting around here okay I think it's going to be the form so after 2030 that's where the turns going to start making the pace and the magnitude of elderly housing turnover will dictate your population norment change that's why you to track that with your existing home sales do it you know Zill realy track any use those two I love that website it um um you can also find out who's behind in their mortgage payment spice party you know my dad at Fort Wayne say what it look like in the neighborhood oh the Nortons are two months behind on payments you know my dad never got invit at any place but uh anyway um 25 minutes that's pretty good for me long College professors but uh questions I got I got one I'm 77 just look at day over 60 yeah thank you you must be in politics but anyway I I really enjoy it I know it's a lot of hard hard work but I'll be truthful with you the government screws these schools over to no end and you got a lot of people move into a Christian school a private school home school when this school can run it uh a lot better than government interference when you sign orders for men to play women's sports you got people leaving the school so I've had my say but uh they can run this school the teachers can run it the principals can run it we just need to be left alone that's it no argument of me from that at all uh and may I add to that sir that my own personal humble opinion they've declared World public education yes sir that's right and we are once again in our lifetimes going to see two separate and unequal schools Sy in the country not just Indiana but over the country but there's no way you could put a stat up there what the government's going to do because that causes a lot of our kids to leave our school uh look no than this year's law passed on vouchers which came out what was it 10 years ago now we got to help these poor kids that want to go to a private education 60,000 I think was the limit when it first came in then the household didn't came got kicked up to 150 this year they passed it to 220,000 uh one of the non-governmental groups up in Indianapolis according to the numbers 96% of all households in Indiana was kids now qualified per School vouchers okay so I don't but believe it or not if you think Indiana's bad oh God I got stories from other states that that will come your hair you know literally I mean every time the Govern tries to step in help over education make it worse we're live streaming this right I'm G to get nasty phone calls tomorrow I might get phone calls tonight does anyone else have any additional questions uh what kind of factors that flux right now that you're aware of and doing this study that could have a positive effect on that a positive is there anything 30 the 30-year fixed rate dropped a couple points wouldn't hurt um an increase in Elder housing think downsize somewhere close to even if it's just Columbus that way you can stay pretty close uh I I feel sorry for the elderly because they have no place to move and the kids don't want them you know my give me foring address you know 20 years you got to get this whole system moving again so the kids got to be able to afford a house to move into they got to have homes for sale from to do that this whole proc start going again there's a lot of demand out there and there's a lot of young people out there that don't want to live in urban areas don't want to live in Suburban cookie cutter places want a nice place out in the country and a good commute problem is is most households now are two income earners so they it's got to be in a location where both can go to work so if one works in North r one works in in um Columbus say or one Seymour James county is a no-brainer you know because you're probably not going to have enough jobs in in the county for both people you know so you're probably going to have to have split commutes and all that so I'd be targeting that kind of a population particularly people who want The Best of Both Worlds somewhere in between well and I'm sure you saw this you're aware of North Redevelopment committee that's been a a priority to try to uh subsidize and help in in getting more affordable housing in Jennings County and specifically in the north T City area and U they we've got a good start on that and you know I just wonder if if if that goes well would that that should have a positive impact things politicians that answer your question right there uh I've literally been to hundreds of school districts and cities and towns across country last year every single own us we're we're Four Square behind more affordable housing you know okay right you're going to tell that person dropped the price of their house ain't going to happen Builders they're not going to do it they're for the money unless they're subsidized nobody wants subsidized housing in their their towns they'll fight it okay it's not going to happen until you get people who bought a house in 2019 for $300,000 trying to sell it for 450 in 2023 which I look at that up on I'm trying to downsize myself right now I will not subsidize somebody else's greed so a lot of the people my age cohort just stop looking because we're the prices are right now so we have to be more realistic people pricing their homes and the mortgage rates are going to have to come down okay um we've written off there are student loan debts that should be able to afford houses now so um but I digress it it takes again you have 10,000 housing units in your in your school district over 10,000 we're gonna we're going to bring in 50 more units let's drop the bucket you need a couple hundred EMP ders downsize to move the needle a year I don't think they have a grasp of the magnitude of the issue um what kind of Industries have you noticed help or hinder these numbers we have like a large automotive industry around here mhm so is that in the long run going to help us or hinder us is it electric help you the batteries fastest growing labor intensive industry in the US today and for the next 20 years Elder Care Elder Services you want you want your kid to grandkid to have a job for the next two generations getting elder care which is not just just health care it's also Mobility Transportation nutrition um Physical Therapy you know there's a lot of issues a lot of factors of Elder Care out there um but you'll never go unemployed I'll tell you that because that number is another Skyrocket the baby boom front end of it 77 this year the peak of it is 67 go forward 10 years those numbers are 87 and 77 that's a growth industry and you got a lot you're in the middle of one of the fastest aging areas of the our country Western Indiana any other cheery new I can I'm actually to [Music] talk nikk is there anything you want to add no just thank you for all of your work and your team on this we were also able to um update our transportation Maps or enrollment District Maps as a part of this process and while the enrollment trend is not good news for us it does allow us to thoughtfully plan um and and think forward so I appreciate all the work of your team we did get a nice map out the deal we did but on that note and I should mention this too uh next September or now October I should say they changed the date again uh ADM date contact Nikki have her send me your ADM numbers by school total District by grade we do an evaluation for all of our districts for the first three years afterwards track it I want to see how I'm doing so that's that that's including the price of the project so I'll close on this story doing this for years and one of our long-term clients he heard of pen Harris mm School District it's the one just um uh east of South Bend uh we we do every we go up and do a presentation of our evaluation and a couple years back uh one year I had forecasted 12,24 students for that year and they had 12,241 worst thing that ever happened to me because now the board expects that same level AC so the next year I'm off by nine you know and I know a couple guys in the board they give me a hard time look at this it's a 900% increase in air we're paying for this so I just kind of ignore him but so be careful what you wish for you just might get it you know but if any other questions do come up Nick you know how to get a hold of me and all that and I'm I'm usually available by phone or email and do that thank thank you very much thank you thank you [Applause] for nikk I appreciate the I think the whole board appreciates um you know having all of this data having all of this information it's important that we make decisions bed B on data um so thank you for for doing this first any additional questions before we move on with the agenda so next on the agenda under our programs we have some new course editions for the 2425 this is just an inform of new courses at the Jennings County High School um for the 24 25 school year um we're excited to be able to offer our students some more opportunities especially in areas of CT and our graduation Pathways uh Mr Roller and M eving is here if anyone has any questions on this this item isn't in formed does anyone have any questions bring it back next time for a vote perfect thank you so much um next we'll go down under um professional staff we have some tutors it looks like yes um this is I'm asking for approval once the uh Grant is approved Title One grant for title title at St Mary's Abby capes Gretchen Hughes Lindsay Morris Angie Kelly Sandy kersner Ali Tyler and this is just our yearly approval for um non-public schools that's required by our grant okay so we'll entertain a motion um to accept those as written motion motion by ear I have second second second by Cheryl any discussion all those in favor seven next a resolution asking for approval of a resolution for supplemental pay for certified teachers who've completed additional education um we're very pleased that we have a number of teachers taking advantage of extending their education and and increasing their ability to be great teachers in the classroom so the list of names attached to the resolution asking for have a motion by Pat do I have a second second by mayor Lynn any discussion all those in favor 70 next we'll go down under support staff recommendations I'm asking for the following recommendations to be approved Allison Baker J County munici schal custodian um is uh at termination Randy Carson were're asking that he be approved as a volunteer Elementary third and fourth grade basketball coach Kendrick Greenley be hired as a norer and Elementary custodian for second shift Robert Rush Jenning County M middle school custodian is at termin and Aran sen yours as jise county middle school custodian and that takes care of it do I have a motion to accept those as have a motion by Travis do I have a second second by Chelsea any discussion all those in favor 70 next we have um JC EC asking for a pay rate adjustment additional 50 Cent an hour for jcec classified staff that will we've approved for other classified staff have a motion to accept that motion by Chelsea do I have a second second second by Pat any discussion all those in favor 70 next um permission to post asking for permission to post a district permanent um custodial sub position um we're finding that we're needing subs for custodians frequently and um a difficult position to fill and over just overnight basically so we'd like to post a permanent supposition that would allow for us to have frequent support and also be a a good training ground for those individuals and hopefully go into permanent full-time positions so do I have a motion um for that permanent um custodial sub position to be posted motion a motion by Cheryl do I have a second second second by Pat any discussion all those in favor 70 um next down under finances we have some donations we're going to take this in two separate groups first group is uh fnam Masonic Lodge $300 to Brush Creek student snacks Zenus Baptist Church $300 value in student snacks to the Brush Creek also Hall of cars $20 to the Hayden Student Assistance perception yoga 3,000 crayons to NV art class Coffee Creek Conservation Club $2,000 to the High School academic honors program and the Hope food donations of $100 from The Young American class and $450 from Kanas do I have a motion to accept those donations as R motion by Chelsea have a second by Travis any discussion all those in favor 70 and then the second item second item is another hope food program donation $1,000 from maryn Wick okay do I have a motion to accept that donation a motion by Pearl do I have a second second by Pat any discussion all those in favor and then abstain one abstain 60 next we have a a resolution for approv yes this is the normal resolution with more than two weeks between meetings authorizing the treasure deputy treasure to make payments of claims without board action prior to December 7th 2023 meeting and allow the treasure Deputy treasur to make transfers to Appropriations within the major classifications I have a motion to approve that resolution have a motion by Mary Lynn do I have a second second by Chelsea any discussion all those in favor 70 and then down under relations we have a Arkdale School P contract yes I'm asking for approval for a three-year contract for all of our schools um the only change here would be Brush Creek would be joining all the other schools who've already been in with bdale um this will allow us to give some um discounts to our parents and also provide school ID badges for safety reasons and they are also going to um give us a badge maker for new hires at the central office level I have a motion to accept that contract motion by Pat do I have a second second second by Cheryl any discussion all those in favor 70 which brings us down to other just like to mention that all of our elementaries are having Veterans Day programs um tomorrow and you're of course invited to attend as our community members and uh thank you to all of our veterans who are with us in the audience and on board even hearing nothing else I'll entertain a motion to adjourn have a motion by Chelsea do I have a second second by Earl all those in favor 70 Earl did you raise your hand thank you s meeting a j

good evening everyone and welcome to the Ashlin planning board meeting of Thursday November 9th 2023 um just a reminder to everyone that the meeting is being broadcast and recorded and um uh some people are also attending via Zoom so first on our agenda I actually I'll officially call the meeting to order at 7:18 first on our agenda as always is the clerk's report we have not received any correspondence to the planning board since the last meeting all right an even shorter agenda than usual all right so we will then open it up for public comment we have one person for public Mark if you could un yourself and just say your name and the address for the record you didn't have your mic on Mark if you could unmute yourself and say you're naming the address for the record Mark can you hear us uh he muted he was talking there you go he was talking I I just barely heard heard His Voice come across okay good evening Mark 49 haon Road and um things have been going quietly for the past couple weeks I was just wondering if everything is quiet with the planning board and the comprehensive plan since the last big discussion about it I'm sorry Mark was was that a question that was a that a question to the whole board that discussed it the deep is not there tonight so uh there was a whole board that discussed for over an hour and then the town manager and Brandy came on has there been any peace talks with it yeah the last talk that item is not on our agenda this evening no it's not on the agenda but it's be good to know if how how that is I mean we could get to it the comprehensive plant we can talk about it in the reports I guess there there hasn't been a conclusion I can't hear you mark there has not been a conclusion to that topic yet if you recall at the last meeting we talked about having a joint discussion with the select board um that has not yet happened so there has not been a conclusion I can say that that item is on the agenda for our joint meeting with the select board next Wednesday evening okay all right do you have any other questions or comments this evening mark last little that's little and I also was told from the select board that the next comprehensive meeting is going to be virtual instead of maybe at the Mendes cafetorium yes or no do you um do you know what format the comprehensive plan meeting has I think the agenda for the next steering committee meeting just got emailed today and Mark I have not had a chance to open it to see if it's virtual or in person I'm sorry so I would I would recommend keeping an eye on the on the newsletter for comprehensive plan and on the town agenda site for that type of information as it's not really in the planning board's purview any other comments or questions no that's it all right thank you all right and a public comment um on to public hearings um first hearing on the agenda is 400 Cedar Street this is the special permit application for T-Mobile um Alo not to put you on the spot but do you have an update for us on that yes so uh proudly as you saw in my email we received the peer review uh report that you will find on Tab one of your binder um and also here is Adam who is the attorney of the case so he will give an turn the microphone on please you will give an update on that um we also have an email just kind of like mentioning where this stand um and also I draft de sis um in case we move forward to go on a voting tonight for the case okay thank you oh now I don't have my MK on thank you so oh my apologies actually on tab two oh tab two okay I just I was like all right um all right and um Adam right yes and what is your how do you pronounce your last name it's brard brard um if you would like Adam you're you have the mic if you want to thank you madam chair U just for the record Adam brard uh with the law firm of Prince LEL Tai were in uh Boston Mass on behalf of the applicant uh T-mobile Northeast LLC just to remind the board we were here uh about a month ago um where we're proposing to relocate our antennas that are on the top of the tank to the side um that's a result of a couple things we originally went and and started speaking with um the planning staff about just changing out those antennas um at that point um Haley Ward got involved and said hey you know it may make sense and we talked about this a month ago that the um since Sprint is leaving that we get everyone off the top of the tank and go on the side where we feel that it's it's it's more of a it's a better it's it's optimal for the uh tank um not that there's any concern with being on the top but um so that was as a result we uh we responded to an RFP that would allow us to do that updated the lease so was we responded to that RFP were awarded the bid entered into a new lease agreement with the town and then filed the application to go ahead and relocate those antennas on the side of the tank we last week we talked about the design one of the questions the board had is what the peer review if the peer review was done and what that looked like it hadn't been done yet it's now completed um there are some questions and thoughts and minor changes that the uh that Haley ward has um they say that they're incidental um I I would agree with them but I'm not an engineer I don't have my engineer here with me today um so we can address those um pretty straight forward in a pretty straightforward fashion and what we would do is subject to the board um board's approval we would we would ask the board to consider approving the modification of the special permit or the special permit subject to the applicant um working with uh Haley Ward and peer review um and amending the plans before it would be uh issued or even filed a building perit application all right thank you oh Marcel I I I think on the on the information that I read um am I right on on on thinking that the the structural uh calculations have not been completed so we've we've submitted the structural uh structural uh analysis but I don't know if if Haley ward has reviewed that I don't think they have yeah I think I think on the report they say that that that is that piece is is ongoing but it's not completed yet yes so they're still in their review process of of that I haven't seen that yet that's correct so so are you asking us to prove the application contingent on their confirmation in their review that the structure sound um like we haven't really seen their findings so how would that approval work I I think you just you would approve the application based on the requirements of the special permit and then subject that to a condition that we comp we comply with the reasonal requirements of the peer review which would so for example if if they haven't because they haven't um reviewed their our um structural analysis which was which was passing from from our point of view or from our um um Consultants um and they had a change there that we would conform with that as well prior to prior to filing being issued the building permit so is is it your position that all the comments that were raised on the peer review that may be incidental and some of them yeah they seem pretty incidental yeah I is there any objection to any of the things that they're asking I don't have the answer to that because I haven't been able to because we got this two days ago and I haven't been able to nail down the engineer from from Team over to give me answers on that I've reviewed these I've seen a lot of these um Chang or requested changes before like for example um the cable tray that goes up the side of the tank it's I think it's currently 18 in we were going to replace that with 18 in an 18inch wide cable tray but because we're actually reducing the number of cables uh haly Ward said well can you shrink that by 3 in I'm almost certain we can but they're also asking you to put a cover on it for protected so there's there's some scope that they are asking you to add so I guess the question is uh the condition would force you to comply with those requests it would not be uh an option yes there any objection to that well so I think what they these are recommendations and I think that the our condition would be that we would work with Haley Ward and come up with a solution that Haley Ward agreed to and the planning and the planning department and the billing billing department just a way to move this forward if the if the board isn't comfortable with that wants to see final product then then then I I personally don't have an issue but but it depends right it depends on um subject to to to whose approval if if if we're saying that those comments and Haley Ward who is the peer reviewer will have the ultimate say I'm telling you you may say yeah we recommend this but but we don't want to do it for these and that reason but if they say no I think you have to do it the condition would have to be under their final say in my in my view uh other than that yeah these type of plans is Is Not Unusual that you can solve some of these things before building permit so I don't have a problem with that but I have a problem with having something that is vacuous and that's not resolved with the recommendations of the peer reviewer that would be the only condition in my view and you mean did you mean like the structural analysis that hasn't been well the structural analysis uh would would have is is part of their peview so that's why I'm saying that the ultimate saying if they say ultimately okay everything was resolved and we are comfortable the condition would be that that that would be on on on their um on their approval other than that we we will see it one more time with a new letter I don't know if everything will be worked out even then there will still maybe some some some items open um I I think I think that's exactly the question here tonight like we um the um Greg Aldridge um who who looked at this and and provided the thirdparty review I mean basically says um you know that the changes can be considered incidental but that the structural analysis hasn't been done it said that before anything goes forward they have to have a certification um certificate letter um is required from the structural engineer to allow to to make sure it com it um complies with masty EP policy so I think I think it's either there's we're comfortable approving with a condition which Peter has kind of pre-drafted for us a condition that says if in case we wanted to go in this direction a condition that says the the approval is contingent upon a full resolution of all questions um um to the satisfaction of of Haley Warden Greg Eldridge or you know we just make sure the rest of the conditions read as we want them to um if there's any corrections in that and we just wait until that's fully complete knowing that we've already read this once and so when it comes back it would just be like okay yep everything's been cleared we take a vote and we move and we move on right so it's it's really the board's decision about I mean which of those two we want to do yeah I mean I keep being being I can't help myself being a lawyer this word like I'm reading the the attorney's letter for tonight you know the engineering team has not reviewed the comments yet would the board be amendable to an approval tonight subject to a condition that the applicant will address the P recommendation so I'm like what does addressing really mean addressing could be we disagree right and kind of working things out or addressing could be we'll do it um I mean I for one would like to know the engineering team can come back and tell us hey we agree with 90% of it and the 10% we disagree with hey planning board we think it's not NE necessary and then we would say we agree approved I kind of feel more comfortable with that role rather than just like turning it over to other entities I think it's appropriate for us as the planning board to be aware hey what do you guys actually feel comfortable with after you finish your review and the stuff that's like left let us decide if it's truly incidental I think we do get that Authority um and I'm not sure what the rush is like I think I think it's better and cleaner for the planning board to get everything done and set a good precedent for any project that we can handle this we can we can give you a chance to come back with your engineering P perspective and you can trust us to consider that if you disagree with some component of this we will be reasonable people and we will listen and and hopefully we can reach a decision Kate um along that line so what I think I know this board in particularly like Trish has put a lot of effort into making sure our doation all matches and therefore it it never will match our decision if we essentially say this is this is some other entity is making these final decisions right we'd be we'd be going with hay and Ward however maybe some things they'll negotiate say it's not that important they won't and so then if someone wanted to see what was finally approved we we don't have that record it's not matched up so I feel like I mean I think is there is it just that not to want to come back to Ashland and listen to our train go by or is there no I could go I that could be on Zoom could I yeah yeah no I think but you still get paid by the hour right I don't I knew that question was coming okay that explains why you don't want to be here I've never said I didn't want to be here yeah the point that I'm making is I I don't think we're giving away to somebody to make the decision what we're saying is that this is a very technical application with which we've done a cou before it's not a project like the other projects we do it's it's a project that needs to comply with what the peer-reviewer and that's why we have the peer reviewer we're not going to review every single drawing I mean that's not the expertise of the board we we're relying on their expertise ultimately is the same thing they are going to tell us we are satisfied and we're going to say okay do we agree with with that report or not right right so but it could go way I I'm not opposed to also postponing the and and seeing it one more time either yeah Amanda do you want to weigh in yeah I think I'm inclined to agree with Anna just from the lawyer brain to say like why not keep it clean if we can resolve everything that's outstanding I I also I think I I understand marcelo's point and I think I um would be like more leaning in that direction if there wasn't the just completely outstanding analysis from the structural engineer I think that part gives me pause that we don't have any initial feedback at all on that piece and um sort of giving all of that to Haley Ward worries me if we can just serve tie up in a very clean Hearing in a couple of weeks all right well did anyone have any I mean this is this this shouldn't be a time Sync here this evening as much as we have a lot of time to make it a Time sync if we want to um let let me first just open up to public comment if any public comment on on this public hearing Mark if you want toet yourself and give your name and address for the record thank you I heard you that time okay yes now I'm I'm gonna ask a couple questions quick ones to the um to the board and then to the applicant to the board first did all the ducks in the road get put in the road before he came up to the microphone or is this catch it up because they didn't get everything in place um I I think we kind of all the ducks have been in a row we we all got the report we all got we all have all the information it's all online so we were very ready for for this uh discussion does that answer your question that it's on the board and the uh the upate it seems like um you may want to skip over a couple of things to get this done quick that's that's a comment I have if he wants to answer he can but if not that I'm going to keep it to myself thank you um just just for understanding it's it's not about actually getting um it done quick we are under a 60-day obligation by law to to get through this but um but that can have continuances based on information not being available to the board and that's the situation that we're in here that um the in in actuality the board has talked about this very little it's just then been waiting for the different analysis to take place so that we can just follow the proper steps so um all right seeing no other public comments TR on that what is the schedule looking like um I don't remember what the date is today but I or I I don't know what the date is we are right now for the end of of this project or the the 60-day deadline but I know Peter has already talked to you um Adam about about doing a continuance if the board requests one um I believe we're talking about December 1st which puts us at the end of our meetings for this calend well no we'd have one more in December but we have two in no we have two others in wait what's the date so we oh right because we don't have it for thanks giving so we have November 30th so it's almost 3 weeks to get this other stuff wrapped up and then have it come back to us on the 30th so I think that was the does that sound right that that sounded like the the request assuming that everything comes back to us before the 30th which seems like a a good amount of time so is that the board's is that the board's I'm okay with that okay I mean there there's a couple of meetings that they have to have with the peer reviewer to review the the the construction documents with the Amendments and the some elevations that we're missing in a couple of sections and the structural analysis confirm the the report from them so yes so I I guess from the board's perspective OB we're um looking for everything to be complete okay until we can and then it's a I won't say simple but it we've done these before we where we had these the information obviously and then it's just a vote so do you not being an engineer nor am I do you anticipate the work being able to be done and complete everything resolved by November 30th 30th yeah I mean I think what we need to do is make sure that we get their analysis of our structural analysis well in advance of that that was the challenge this time was that um we didn't we didn't have this early enough to have the right people review it to answer any additional questions that this board may have and just and so I I'm okay with uh the 30th I think we'll we'll make that date uh we'll make it happen we'll I'll work with Peter and Haley Ward Ward and Greg and and we'll sit down and and Hammer all that out but just from a just to clarify we're not trying to rush anything here we've we've been working with the town for two and a half years on this project um I don't I like Ashlin I like coming here I'm from North Adar it's not that far um I don't get by the hour but I get paid by you know when we get work done um but that's not the issue either it would be um and um so you know we're above board on everything here and we try to make sure we do that some of the some of the and part of the reason why we a lot of times when when we're talking about this technical these technical things we look back on okay what's the and I'm not bringing this up because I this board is super technical but a lot of boards are not and so they're just like you know what leave that to the the folks in the in the planning department our view our purview our jurisdiction is the special permit requirements let's move on so you know we when when I'm in front of boards I kind of try to figure out what what's going on there so that's so it makes sense what what you're saying from a direction standpoint what I hear is that you'd like to see what Haley ward has to say about the um structural analysis and to see what we can come up with and um review what Haley W's already done what we can and can't do and I think I think there's not going to be hardly any issues here yeah I think and correct me if I'm wrong planning board but I think I think we're at the point of view that we don't anticipate any issues we're just trying to do things in the proper order we're cor keybard yeah um we like things clean but it's not a bad thing because it's a combination of technical people and uh strangely OCD people so just as a just as a but I appreciate I just wanted to reiterate that I very much appreciate that point because I know not all planning board are as active on these types of applications so just to look um look at a continuing date we have before the end of the year we're we're meeting on November 30th and then we are meeting on December 14th and after that we're not meeting until January um which is I guess just a few weeks would it be would it be prudent to to make the continuance to December 15th so that if things aren't ready for the 30th we're already continued to the 15th and we just put you on the agenda for the 14th yeah I think that I think that makes sense I mean right now we don't have to do this twice right right the yeah the 60-day shot clock is under the federal rule MH which is a whole another conversation which a lot of these applications actually don't aren't even heard by Boards under that requirement um but this town it's the town tank the town wanted to wants to go through the process I totally understand that and respect it so I think that makes sense I think that we will be ready to move forward and uh request the the board again to make a decision on the 30th but um you know if if if we can do that and get that decision done that's great but if not instead of asking for another continuance of the 14th or the 15th we can just do that now sure yeah we'd be happy to put on if everything's ready we'd be happy to see you on the 30th otherwise we have another you know we have another shot at it before having to go through this again so can I um can I can I just for the record assume that you're agreeable to a continuance until December 15th yes all right thank you any other comments from the board all right I can great thank you thanks make do we need a motion or uh yes we need a motion to continue I guess all right I'll make a motion to continue 400 Cedar Street special permit applicant T-Mobile Northeast LLC to December 15th actually we're oh we're continuing to November 30th oh to November 30th yes he's giving us the did I use the right terminology okay we're giving the whole project of continuance until the 14th got it continue the hearing to the 30th and project to the 15th of November right the 30th Y and hearing to the 30th of November and project to December 15th that's it okay is there a second second and a roll call vote and a testment it's key I Marcel h i Katherine Jersy I and Trisha Kendall ey so that is continued um yeah until November 30th feel free to come on Zoom oh great thank you if you would like appreciate that thanks all right so so that's December 15th I just I hate to keep like you know keep changing the calendars give us some more room um okay so um that get uh leaves 9949 Homer a site plan and special permit application we did get a kind of a late continuance Alvaro can you yes so we receive that continuance today um I believe yesterday I sent an email with the most updated uh renderings and then I as we asked for a complete physical color palette so we will have that for the discussion today um the applicant responded that they will not be able to provide that and then in top of that there's a couple other uh outstanding items from the last memorandum that they received from the planning um office and board so they decided to create a continuance uh for November uh for November 30th and for the decision to be until December 15th so on November 30 there will be another hearing and they should be sending all their materials you know timely matter okay so similar to um they're requesting basically the same thing we did for 400 Cedar Street um I have a question about the date because we there seems to be have been a lot of lag time between like responding to gcg and then it becomes this cycle and right now I I know the traffic report was been on the gcg for I I think honestly months and now and I know those aren't we get a traffic study it goes to not gcg or possibly both and independent and then there's just a lot of back and forth and I I'm just concerned about the um December 15th date I mean um because we don't control those things but we will just like this applicant want to hear those buttoned up reports and recommendations um so yeah yeah I mean I think in that case um for me I mean the the 400 Cedar Street seems to be something that's should be easily wrapped up that we can that we're ready to vote you know let's you know vote on it by then the 9 to 49 Homer in my mind as well is like maybe maybe not right but so those aren't firm even in the case of 400 CA Street that's not a firm date if we don't still don't get you know if those reviews don't happen we don't get the information it has to go out further um so and I think 9 to 49 is that way too I mean I don't know um it does seem to be kind of a long time between I'm not sure why it was so hard to have physical samples to to put those together so that we could had something to talk about to move the project forward but and so my my biggest concern about that is part of that is that site plan which which has a different um duration and it kind of times out and they have given continuances but I don't I would like to make sure that we're do don't get sit asking if they're asking for continuance um did you read the way it was worded though which gives me a little bit of just to raise the 15th date I I just have a little bit of concern about that sorry what page where it will be on the first Tab and it will be the first document okay homework got it and then the second page on it I think is the one that Kat is referring to it yeah I mean I don't think it so it's it they're requesting an extension until November 30th in in that I'm not sure we can set I'm not sure we can settle this evening I just want to raise the point so we make sure we're careful about dates and timing so absolutely that's the only I was talking to Peter about it today about those so they're they're saying we we want to uh extend it till the 30th right but then we're under that site plan deadline which is extended to the 15th so again I think the I think the deadline I think before was the 30th right and so because they're moving because they continuing one meeting they're agreeing to move it to De they also moving the decision date by one they you know they keep pushing it out so I think I think the thing is that when we next see them that it might be the same situation that this is kind of crazy to keep pushing this out two weeks at a time and we don't want to do that anymore we want however long we want so that we don't keep dealing with this every single time we talk to them I don't think we can do that with anyone with no with no one here I agree I just wanted to make sure it doesn't get off our radar to agree the one thing I'll add is I think we as a planning board may want to start thinking about almost like a task memo for these projects when the project kind of moves so many times because in some ways they're documenting hey you're telling us last minute to bring physical samples like they're like oo we're unable to provide physical samples in such short notice meile that doesn't seem to be the meat of of of the problem the other issues I think not really the sample but it's funny because of the last meeting we talked about wanting physical samples we we said it at the meeting and yet there's documentation that it's like last minute so what I'm suggesting is when we say things in a public hearing I think maybe we need to document it as well so that it's like hey applicant thanks for showing up here's a report of what we expect so that there's zero confusion and there's actual movement because this ends up feeling like an excuse like oh we just found out you want this that's actually not we told you that at the last hearing like well that's why we I find that frustrating that's why we at the last meeting because we talked about this at the last meeting and that's why which we didn't talk about the project it was just a continuance again which is why I created that list or we created that list um and um and none of the issues on that list should have been a surprise nothing came out of the blue right so um so now we have that list and that's not to say other things might not come up but that seems to be our list you know um and um the pallets were on the were on that list oh we've been talking about that for a while right yeah that was not a surprise um so um um yeah so I agree that uh we have a list we're looking to check off every aspect of that list you know and Peter as Peter I think noted in an email he is working on that some of the kind of lwh hanging fruit or things that he can take care of other things obviously are in the applicants Court um and so we both need to keep a sharp eye on that list and what's being fulfilled and on the and on the timelines but I get sick of too that we're just yeah just skipping this one meeting down the road when that's it's just not going to happen this is more of a comment in general like it's not really against one specific project but at some point we as a board on special permits can actually deny projects that refuse to give us what we need it's a special permit project we have some jurisdiction over that so I I'm just commenting in general I'm starting to see that some of these projects kind of go on forever until they're either gone or until we push them to a point where they're like well we don't like it we're done so it it feels a little bit tedious I'm starting to see a pattern a theme and I just want us to be aware of it no I agree this I don't think that's the case with this project though I hope not it's just starting to remind me no what what I mean is that this project from the beginning from the ones that we've seen lately was the one that had more check boxes from the get-go M definitely and other things started kind of delaying it and now we find ourselves missing a traffic study and a lighting plan I mean that's kind of unfortunate because that could have been covered pretty pretty pretty early yeah right but um it's a two-way street I'm sure it's not it's not a linear perfect system either I mean the these things happen so I I I mean I I I I think they are so close I don't think they're trying to delay it it's not in their interest they just haven't completed these these latest requests and yeah so I I think it's a valid discussion we've we' talked about it we talked about it in relationship to 1060 main right so I do think this is a different case as well I don't think it's the same things are going on but I think it it should be um when we have the applicant here a discussion about about our timeline that uh you know how how to control that better so we aren't kind of kicking the can down the road all the time which gets frustrating it certainly frustrating for the board I don't know if it's frustrating for them but it's frustrating for I would think eventually they're going to be like we've been in front of you for a year I mean eventually they're going to feel frustrated that we're not do you know what I mean so it becomes eventually becomes a tension Point um yeah that we're always waiting exactly so so forth yeah it's all good I'm it's I want to make sure we avoid a theme that's all yeah like like I said it's come up before so um and this project is at that stage now too where yeah so anyway so uh I can make a motion uh I'll make a motion to continue 949 Homer absite plan and special permit application public hearing to November 30 2023 and the decision or the date for the decision on this matter to December 15th I'll second and a roll call vote an A tes miniski I marcelona I Katherine Jers I and Trisha Kendall I so that is continued um all right so we we have I don't know if we have much new on Marcel is there anything new Under the planning topics I know you been involved with Scenic roads or I I have no report on [Laughter] that oh my God I said I was tired did I not say that okay Marcelo oh no I did it again yeah I thought you were just yeah I I was just keeping the joke going I wasn't El there's only two men at the table it gets confusing um so for cic roads I we just been a little bit too with a lot of work on the office but um I'm hopeful that for the next meeting of November 30 you know Peter will report that we have sent all the stuff I finished doing the postcards and everything it's just a matter of printing them and sending them out um I just hadn't got a chance but hopefully now that Wednesday is kind of like lower down in the amount of people that we having coming in one of those Wednesday night I'll be able to send all the postcards and kind of just like uh finish up that project um for the economic impact tool I know that Peter went to a meeting with them and that he said that he will follow up so he'll probably be giving a more specific report um next meeting and then for the parking memo uh we also have something um ready to submit whenever we kind of like decide to like move forward on term of that but I know that um a couple of months ago like he had me to review and just kind of like go over the last memo that we submitted um and just trying to make it as compliant and up to dat as possible all right um next on the agenda reports from board members and town planner um is there anything new from last time about comprehensive plan that we I think the um maybe one knew about it but the we had uh the comprehensive plan steering committee had a a um wind bus windshield tour of the Town um Ed Burman uh is a police officer nurse a bus driver and got us the bus and he does everything that man yeah um so we had about I gu I think it was about 18 of the 29 so still pretty good attendance for a rainy day and a lot lot of good feedback from from steering committee members that people weren't maybe familiar with some of the either Town Projects or building um so I think it was a good a good good thing to do we are tentatively supposed to have a so that was a site visit so there really wasn't allow discussion and we are tentatively supposed to have a the steering committee have a kind of discussion about that um we have December 2nd which I think we announced last time there's coming together a little more on a it's I guess I could call it the first public forum about the process will be a dropin open house December 2nd in the basement Town Hall be to see room it's a I guess data Gathering of from specific Town members of specific topics I don't have the details I think that's with the consultant of the details of like the questions so we're highly encouraging um everyone friends family neighbors please encourage them um let's see is that like a during the day Dr yeah it's 12: to I'm sorry I didn't say the time 12: 12: noon to 4:00 p.m.

my or [Music] in within the country and run by the government and cooperation they're having military pilots and then they're going to have gu well you know no [Music] m um [Music] C but now construct she's not k how are you good absolutely it was I came straight into my room yeah he anything no it was just really chill he yeah and then the voice the text is when you're driving you're I oh hello Veronica good to see even I should have brought mine back I know at 12 I'm going to stay atast minutes back [Music] ear fore for foreign fore we for oh okay ladies and gentlemen I'm calling to order the regular board meeting of the Board of Trustees at the alen Rock Union Elementary School District for Thursday November 9th uh at you know time is 5 :0 p.m so marel will you call the role today is the regular board meeting of November 9th 20203 at 5:30 pm members of the board in attendance president mfam pres vice president corera pres clerk Andres Quintero present member Linda Chavez present member Andrea Flores Shelton here members of administration superintendent Dr Bower present okay so with that we move on to the land acknowledgement board trustees at the Alam Rock Union Elementary School District does hereby acknowledge that the district schools and Facilities sit on the traditional lands of the MMA alonei people and the Board of Trustees further acknowledges with respect and rence to Al people tribe of the San Francisco Bay Area for their stewardship at these lands so with that will you rise join me in the Pledge of Allegiance I to flag the United States of America thek you please take your seat so with that we move to 10 part 102 discussion and modification to the agenda the board may change the order of business including but not limited to an announcement that an agenda item will be considered out of order that consideration of an item has been withdrawn postponed or scheduled or removed from the consent calendar for separate discussion and possible action is there a motion yes press the Flor Shelton thank you president fam I'd like to um request and move that we move section four so 4.01 through 4.06 after 7.03 okay very well I see that there's a motion and yes there's a second I will wait for this one to be okay okay so I have a second by uh vice president Herrero loera any questions and comments by members of the board all right seeing none I'll call for a vote uh you uh all in favor please raise your hand okay uh so the motion is unanimous the uh uh and so truste for Shelton's motion is adopted is there another request to yes yes Mr K thank you board president on item 8.02 the proposed change is to change the effective date of the certificated substitute pay rates from November 9th to November 16th to coincide with the substitute teacher pay cycle okay thank you do I have a motion in support of that motion to um reflect November 16th okay I have a motion by vice president Perera and I have a second by firsty FL Shelton uh Ry seeing any question or comments by members of board seeing none I'll call for a vote as I right say all in favor of the motion please raise your hand okay Mo uh was it vice president herrer L's motion uh is passed unanimously okay and super in yes I would like to ask the board to please move item 11.1 right after 302 so that the resolution matches the presentation okay do I have a motion in support of that motion okay I have a motion by trusty Chavez second by cler ptero okay seeing no further um seeing no comments from members of the board uh okay all in favor please raise your hand okay uh trusty Chavez's motion is pass unanimously okay so with that we move to so item 1.03 welcome an explanation to the audience any person may address the board on any item on the meeting agenda persons who wish to speak on an item on the agenda will have an opportunity to do so when that agenda item is introduced and presented during this meeting there's a limit of two minutes for each speaker the board has the right to limit total public comment on any agenda item there no more than 20 minutes uh persons who wish to speak to the board about any matter within the jurisdiction of the district but not on this agenda we'll have an opportunity to speak during item 2.01 on this agenda as stated below so with that uh Carlos will you please uh ride a welcome thank you so much good evening members of the board superintendent and members of the public uh we have tion services available in Spanish in person we have headsets in the hallway for thank you thank you so much Carlos so with that we move on to section two uh public members who wish to address the board colge members who wish to address the board on matters not on the agenda request to address the board provides members of the public an opportunity to speak about any matter under the jurisdiction of the district but not on this agenda at the subject you wish to discuss is already on this agenda please provide your comments when that item is called during the meeting those who wish to speak on a topic within the jurisdiction of District but not on the agenda please note that the brown act prevents the board from discussing any item not on this published agenda but the board May refer to staff for follow up any formal ritten requests that are brought before the board at this time there's a limit of two minutes for each speaker the board has the right to limit total public comment on any agenda items in no more than 20 minutes written matters may be placed on the future agenda so with that we first board president really quick just a quick reminder whoever's going to be in the podium do not speak closely to the mic because it doesn't sound clearly and for the people that are joining us virtually thank you very well please pleas speak as close to the mic as possible so not that close not opposite opposite so further away should IID of this mic you okay is that good yes it's good okay thank you uh my name is Joel Herrera and hello and happy and Frank happy day I'm this letter that sent to the aan atanta Community uh it's dat October 5th 2023 and signed by the superintendent I want to make two points about this letter today one is that it says the board took action to dismiss a school administrator after the administrator would do their request for a hearing and no longer contest the charges against them I'd like the public to know that it was not about not wanting to contest it's about running out of money Miss Lita gutieres had already spent over $50,000 of her own money contesting the charges and to this day she's believes that she is not deserving of this dismissal so I want that corrected in terms I want folks to know and I think it's actually closer to $70,000 now I don't believe you know it's out of your own pocket so please be aware of that and secondly I just want to take some issue with some of this the language use here immoral conduct dishonesty I would like the district to consider releasing the charges releasing I'm sure misss would not mind if anybody or anybody found out why the district is using this language about her conduct dishonesty She's Not Afraid of the truth I'm asking District please consider releasing more donation so the public can understand why you chose to use this language about a wonderful woman a former f farm worker a former migrant who is now a professional thank you so much for your time okay thank you good evening my name is Lonnie lens I am a teacher at aptitude Academy um I believe the board members I wrote you guys all an email last year after I saw at the board meeting that you were talking about closing our Middle School at aptitude and I was quite upset about it first thing I was upset about was that most of the things that were said during the meeting to you guys to try and get our school closed or lies and that really bothered me I don't I don't mind if they're if the school is going to be closed because of actual reasons but the fact of the matter is is that they kind of tried to drag us through the mud to make it look like we didn't know what we were talking about or that we had known through School site Council for all of these years and I wish I could bring you the proof of School site Council means unfortunately our last couple principles have been unceremoniously let go and with that their do their ownership of documents are no longer available to us but I've been on School site Council for the last seven years and anytime that the topic of getting rid of our Charter came up we voted it down the parents voted it down nobody wanted to get rid of our Charter nobody has been wanting to get rid of our school as a matter of fact even though we're not on tonight on the agenda we want to make sure that you guys know that we are going to be here at meetings showing up to let you know that nobody wants to shut down the middle school at aptitude if we think it's a money-saving issue I guarantee you that the amount of students you're going to lose from the district alone will will more than offset that of the students that I've talked to just in parent teacher conferences we're talking about 20 to 25 students who will just move to a different District or take their kids to Charter right out of the gate I don't know exactly how much each student is worth but but I also know that most of those families have multiple children in our school so that's going to be multiple students lost I don't believe that this is really anything other than some Grudge that's been there for 10 years like that's the reason why we had the charter to begin with because they try to shut us down they're going to continue to try and shut us down we're going to continue to fight against it and we hope that as a board you guys will look at all the facts and not some of the fake things that have been said for instance we have 153 students not 70 just in our middle school thank you hello uh my name is Ruby Arias I'm a parent a voter a student abcat I'm here to address the possible closure of aptitud Middle School um my son is a current um seventh grader and um many families um has chosen to attend aptitud middle school because it's an excellent school not because of the education but the kids feel like it's a safe environment um parents weren't aware of nothing until three weeks ago that Dr Bower she attended a teachers um meeting um and I don't think it's fair that none of us parents as parents um we get like the say the disclosure um I think it's going to really affect the mental health of each student because every kid that actually that already knows about this um they feel anxious I have my knees right there my son didn't come but um I think it's really going to affect them it's really going to affect them their growth because they're they're going to have to be put into like a new school like just if they're they've been in that school since 7 uh since kindergarten and they're just going to have to like be thrown into a new environment it's going to really affect them and that's what I got to say thank you Dr B and Trust I'm here again tonight um I was here last board meeting um asking for what is the plan that the district has in place for um teachers when they're harassed or uh their classes disrupted um in their work environment um I'm really happy that a letter went out with Ed code regarding what their parents are not allowed to do um but I would like to know the steps that are taken if at code is violated what what what is the district doing to protect the teachers to feel safe in your work environment thank you thank you okay seeing no further public comment I'll move on to part three special presentations uh item 3.01 the importance of bicycle safety so uh it was not supposed to be a fullon presentation but um nevertheless if you want to have a presentation um I it was supposed to be a discussion amongst the board regarding um uh a uh issues with regard to bicycle safety it's uh understood that the city encourages kids to ride their bikes and are you GNA take back County um obviously demon a healthy way of getting kids to and from school rather than writing cards um and however the issue results when children are being told to ride their bikes and yet figure out what to do with their helmets and the helmet has to be used if a child is going to ride their bike um and so what I'm bringing to the board for its consideration is part is a conversation about the importance of developing a very very affordable regular strategy for each of our sites to have a safe place where children can put their helmets away they're not stolen they're not vandalized uh some kids are leaving it hanging on the uh and you know lock to their bikes when it rains they get all mildewy um and so I'm asking the board to consider asking directing the administration to come back with the plan we're not talking about spending tons of money out of the bond program to build the lockers or anything like that something very affordable something very very common sense a location that's easily accessible for all children uh where they can place their helmets because they need it in order to be able to ride their bikes and so um um I'm asking uh for the board's consideration obviously this not for action but if um the board is amendable we would be able to let the uh make our um position known individually uh to the to the administration Dr Bower and see if we can get back a plan the strategy of some sort like I said I'm not looking to dig into the bond program and take out you know gazillion dollars just for this I think there's easy strategies of some sort of a um sh a system of some sort is Affordable um in a location that's accessible for the kids um before and after school where they can drop off their helmets they can ride the back safely and so that's uh those are my comments I I hope that my colleagues will be able to chime in and see if that's something that you would be a minimum treat thank you I see chusty Chavez I remember asking Dr b a couple years ago um when I met with one of the persons that they do the Walk and Roll program and in barasa they're doing it have been doing it for many years maybe it'd be um uh good to reach out to them and see what best practices are and what was more economical for them with the helmet situation and if we can also bring the Walk and Roll program here because it's the officers that come and do it free and educate the kids on how and what they should do when they're riding a bike because let's face it I don't know if you guys used to ride your bikes like I used to but um we weren't always the safest ones on the road so that would be good if we can get them here at no cost thank you so with that I been yeah yes trusty CL thank you trusty canetto for bringing this up because I do think about 10 years ago we had rock and roll at Linda Vista ctin and other places and you bring up a good a gap right that we need to address so I'm sure um the Department of Transportation at the city or the other school districts would have those best practices um and I think it's also about you know I think you raised all the challenges that I think we could address at a lowc cost level so great idea so with that said uh there's a presentation so did you want the presentation or do you we it's it was prepared but it you know for the sake of discussion you know I I understand you you did not ask for a presentation yeah no no I I I I apologize I I phrase it wrong and you you had the you you the work was already being done by the time I I realized um that it wasn't true WR so but it was it's um it's good information and and so appreciate it but rather because I know we got a lot a heavy agenda so unless anybody you know I'm sure we we'll we can just send it to you and post it on our website definitely it was just a very cursory of what what happened and so that you guys could identify the Deltas you mentioned the helmets we're looking into that already and can I and I I would love to learn more about the rock and roll because it wasn't in place when I came in and I know um it was and so you know maybe understand include the rock and roll yeah thank you yeah and I would just say Vision zero right I mean we have tragedies on our streets and so just anything about pedestrian safety um things that we can get out to the automobile driving Community about best practices because we just have tragedies left and right and it's we all have a role to play in that so I'd love for us to to figure out how we can just get the message out to our whole Community yeah thank you okay yes so thank you uh trusty flon we are already talking to Vision zero as well we're going to roll out a number of banners we have repair our own Alum Rock banners you have seen them around our schools but just to remind parents to slow down that's a small contribution to the bigger picture but definitely we're already talking to Vision z a frames as well I've seen yes around the school okay very well uh so with that that again the discussion was for information only we'll move on to item 3.02 before we move uh so should we expect to hear an update on this um Maybe by January would that work for the January for meeting sounds good so with that we move to item 3.2 presentation on resolution number 20-23 24 Ruby Bridges walk to school day wa just it's not on thank you for your P good evening board president fam trustees superintendent bow staff and Community my name is Katie Wyatt and I have the incredible opportunity to serve as a diversity equity and inclusion coordinator thank you for the opportunity to take a few minutes to share with the board and our community some background on the why that we would like to honor Ruby Bridge's walk to school day and ask to pass resolution number 20-23 it's not changing friend oh I see I see okay perfect thank you can we get can I offer a motion before the presentation that we pass the resolution second I don't know we're on that item no no no not yet after although I app app love the enthusiasm well friends I I thought it appropriate for us to begin by actually hearing Ruby Bridges speak on her life experiences herself so we will watch just a minute and a half of a blip of her speaking because looking at her listening to her is really striking it's striking how young she is it's striking how she's in color the black and white images that we are fed about the Civil Rights time period is done with great purpose forcing the on look at a feel that these events were so long ago another time another place and that these problems are far away and gone but when we experience her as she is today we realize that this happened just yesterday and if we don't make a lot of noise about the effects that it's still having on us all today the problems will continue to not only exist but grow so this is why we pause to honor and walk to school trying to think in her shoes and see through her eyes and I hope the video will play but it looks like potentially it's not going to work oh I see well that is a missed opportunity that would have been very powerful at least we can pause and look at her she's young this was yesterday today so I'm gonna ask us could just take a brief history walk with me together so that we can build the context of our why for seeking approval of this resolution on May 17th 1954 the US Supreme Court Justice Earl Warren delivered the unanimous ruling in the landmark civil case civil rights case Brown versus Board of Education of Topeka Kansas State sanctioned segregation of public schools was finally found to be in violation of the 14th Amendment and was therefore unconstitutional so this brings us now to Ruby Bridges and her place and helping to rectify this Injustice like Ruby so she attended a segregated kindergarten in 1959 and then in the in early 1960 briges was one of six black children in New Orleans to pass a test that was given to determine whether or not these black children could go to the all-white William France Elementary School two of the six children decided to stay at their own School Bridges went to France all by herself and the other three children were transferred to another all-white school all four six-year-old girls were escorted by Federal Marshals during their first day no matter what school they were attending in the following days of that year Federal Marshals continued to have to escort them each and every day so this image portrays her first day in attending that school escorted by those four Federal Marshals upon arrival parents all the parents pulled all of their white children from attending class and Ru spent the entire day in the principal's office alone so not only were the classrooms void of the students but all of the teachers also refused to teach while a black child was simply enrolled in your school the only person to agree to teach Ruby was Barbara Henry barara Henry had moved down from Boston Massachusetts just for this cause and for over a year Henry taught her alone as if she was teaching a whole class every day when Ruby went to school she was greeted with a screaming mob of protesters which was the very cause for the president of the United States to send those US Marshals to escort her each and every day people went so far as to threaten to poison her to kill her for just trying to go to school one woman even put a black baby doll inside a coffin just to frighten Ruby as the year on Ruby had trouble sleeping and started having trouble eating during lunchtime Ruby wouldn't eat anything but chips and soda since it was prepackaged her psychiatrist Dr K had said that that was probably because the threats that she received about being poisoned but thankfully by the end of the year Ruby's appetite finally returned so I wanted to take one moment to share a realization that I personally had while I Was preparing these very materials for this very moment this moment for me encapsulates the exact type of teaching and learning that I am so hoping to expand and grow as we embark on reworking our history instruction together as well as in how we're going to be building our ethnic studies program and design uh materials see I've been completely obsessed with learning about R Bridges especially because bab H is from my hometown of Boston since I was about 10 years old and I have read a sentence much like this one a thousand times over the sentence would read the school district created entrance exams for African-American students to see whether they could compete academically at an all-white school end quote so I never paused until this past week when I read that part before to see whether they could compete at an all-white school hold on I just accepted this as part of the narrative without question for 35 years reading looking listening and watching text closely with a sharpened lens focused in on catching and paying attention to dissect those nuances such as this in order to then unpack the deep meaning behind it is exactly what we are hoping to grow in our own students to never just accept what is given to you in an image a video a sound bite or a text but to consider and examine who isn't isn't there what isn't isn't shared whose perspective is and isn't said our students they have been subject to being forced to try and Achieve and Thrive within racist systems their entire lives from standardized assessments written from a lens and experience different from their own to materials and pedagogy designed by people who have never walked day issues and it is time that we dedicate to work hard and ingrain within these students the Knowledge and Skills necessary for them to question to pause to push back and and to strengthen how to rise above so I will close by sharing that prior to the anniversary of Ruby Bridge's historic walk pupils and staff and teachers are encouraged to participate in activities that highlight Ruby Bridges story lift student voice build tolerance and celebrate diversity within our schools and additionally on November 14th the actual anniversary next Tuesday pupil staff and teach will honor Miss Bridges and the courage that she carried to walk through the doors of William France Elementary School in 1960 by gathering before school begins people are asked to line up walk through the school's Gates show their support by wearing purple that day and carrying their lunchbox in hand if they have well teacher staff and families will welcome the students with words of love and encouragement to start the day may we continue to always build tolerance understanding acceptance and respect GR our fellow humans so that we can ensure that history is never forgotten nor repeated so in preparation for the day a choice Board of lesson plans and resources for classroom instruction are linked here within the slide deck and have been sent out to all staff across the district each school will be receiving two gorgeous copies of children's books to enjoy reading with the children both of them are authored by Ruby bues herself and before I end if I may add just one quick personal note I have to share that being the mother of two black boys in public schools in San Jose I had the pleasure of watching my third grader come home yesterday Kellen came bursting through the door screaming at me with the biggest smile ever we're celebrating brid block to school day at school next tu and I can't even believe it and then he told me my mestra told us today and nobody else in the class knew that she was talking about so I got to teach the whole class what you had taught me Mommy and so this is why we do what we do here in the Rock I'm honored to serve with all of you thank you all right thank you so much Miss Wyatt so with that I'll open to uh what it the public comment on 3.02 good evening superintendent Bower board president fam trustees and Allen Rock Community I speak tonight in honor of Ruby Bridges American activist who at age six became the youngest of a group of African-American students to integrate schools in the American South Lindale Elementary began acknowledging the walk to Freedom Day last November which commemorates the escorted walk Miss bridges made at her Elementary School in New Orleans on November 14th 1960 I'm grateful that upon request District leadership will consider a resolution to implement the walk to Freedom Day districtwide once again I implore District leaders faculty and staff to renew its commitment to African-American students Educators and families and July of 2020 Alam Rock bro passed resolution 41-1 1920 which decreed that black lives matter African-American employees and students are less than 1% of the demographic here in society African-Americans are routinely on the receiving end of racism and discrimination examples of everyday discrimination include been treated with less courtesy and respect on others being perceived as dishonest or criminals African-Americans are called called names subjected to racist tropes in the media and treated as inferior to others we must be committed to being anti-racist in our roles as Educators to erase the underlying racism and white privilege that exists in school institutions I challenge all USD leadership to be intentional about recruiting and retaining black Educators and administrators being intentional about creating spaces where African-American staff and students can bring their whole authentic cells and be intentional about decolonizing the curriculum which erases the impact and contributions of ethnic minority groups thank you for listening as I seek to end racism in our schools one step at a time thank you very much okay all right seeing no further public comment any questions and comments by members of the board you want to reserve the comments for the resolution okay that's fine uh if you wish okay so with that uh okay so with that we'll move to item 11.11 approving resolution number 22- 2324 Ruby Bridges walk to school day okay so I have a motion by uh motion by CL ptero second by vice president Herrera rer so before I take comments from members of the board I'll open item 11.11 to uh public comment all righty seeing no uh seeing no you know seeing no public comment I'll move to questions and comments by members of the board and I see uh trusty Flor Shelton thank you um thank you so much Wyatt and Veronica for all your advocacy and work um I'd like to ask the maker of the motion to amend it to add direction to the administration to come back with the demographics of our um of our faculty and staff so that we can have a public discussion about and share that data publicly and then talk about the strategies to ensure that we've got what are our goals towards um you know reducing those disparities and and I know it's challenging right and I know some of the workforce housing all of these things are about trying to encourage um encourage people to work in alen rock but I would love to have sort of a future discussion about what goals do we have towards um ensuring that our demographics are moving in the right direction if the maker is amenable sure okay does a second of the motion uh concur absolutely yes okay so uh so the maker uh so the motion has been amended to in clud trusty for is Shelton's Amendment uh is there any other further questions and comments by members of the board yes I see Clark ptero um thank you very much for your work on on presenting the presentation as well as resolution um it's always I when covering civil rights uh section of of the course that I teach um always incorporate rub bridges into the story and it's just fascinating to see these young people you know their college students and um showing them this clip from Henry Lewis Gates documentary that's it's very explicit it uses all the full language um to see this the face of the students and then they see her and then exactly what you said they're like she's not 200 years old she's like just like she's not old at all and they're surprised to see that this was not that long ago so it's um very important to underscore how such a short while it was even if we go back to S Mendes she's still alive with us and we see that um you know it wasn't 200 years ago not that long ago so thank you for bringing this forward um I think that the resolution um and the sacrifice that Ruby brid has made uh along with your family um because to just put yourself in the shoes of the parents or having a supper through uh I think something that everybody glasses over is the fact that she relied on her in order to get her through those horrible times and so that's something that should also be underscored because it's the it encapsulates everything and I mean it also part of the the broader story that got her through so the the the rats that were being placed in the coffins or the dolls and all the horrible stuff they were doing all those things need to be told because if not then we're we're gonna be doomed to repeat that over and over again so comments I see vice president Herrera leera thank you board president and thank you thank you for uh bringing the presentation and the resolution forward um you know I always learned something I don't think I knew the teacher's name um and so you know first highlighting Ruby you know and honoring her and her bravery you know this is important and I love that we named it Ruby Ruby Bridges um walk to school day um and I look forward to ensuring that my children right know about her and her bravery because it's only The Bravery that has really made changes um that matter in our country and um you know I think sometimes when we're not a part of a uh ethnic you know uh group that is experiencing directly um the racism sometimes we might I I'm guessing because but we might separate ourselves like it's something distance distant right but I think of teachers like bar uh Barbara that U made that change and became a part of Shifting that and transforming our education system um and just you know so Ruby and her bravery and then Barbara and her bravery I can you know I saw the pictures that you um also had of those that were um there to oppose um and it's you know I I I think of you know kind of like walking through fire right you walk through fire and then it it cools off and it's in that moment but it's almost like they stood in fire for so long and I'm sure it didn't end after one year right um and we're and we're still still unfortunately continuing to fight um and ensure that you know our schools um represent um a safe space for all um and so you know being one of the board members here who championed ethnic studies you know and we're just scratching the surface it just makes me so happy um in what we've done um and I I look forward to seeing where we're at um to continue to do that work because we'll never be in a perfect space unfortunately um and that's why you you know we're here uh as Leaders to ensure um as at least you know in my term that um I will champion and renew my you know commitment to uh your community um as African-Americans to ensure that you have a leader in me and a champion in me to ensure that we continue to uh work together in this community so thank you oh I'll WRA up well I uh thank you Miss Wyatt for the presentation thank you Miss tton to for for your efforts and bringing this to our attention you know I've always said that uh what um this district is more than the sum of its parts and that you know a successful Community you know public school is uh dependent on uh making sure that all our kids regardless of their background uh have an equal chance to succeed so I you know I think that uh you know the Ruby Bridges walk to school day is an important uh moment in American history uh to illustrate that uh getting you know uh what is it uh President Obama once said that the you know Ark bends the justice but not all but not always immediately and so the ISS you know uh getting to a uh what is it fulfilling the promise of a of American democracy is a long arduous process and that we must always be uh how you say uh Vigilant right and that it's always a work in progress and that backsliding is you know always what is it that sometimes less than a generation away so uh you know it's important that we continue to teach our kids that you know the value of you know equality for all uh and also the fact that it takes work in order to ensure that we do have equal opportunity for all of us so uh I was going to ask if if there's a if any of my colleagues would like to read the the resolution you know yeah asked we could and so would be glad to yes the whereas is um pretty lengthy um and maybe the first now therefore being result yes um W Ruby Bridges is an American activist who walked to school nearly every day and became a symbol of the Civil Rights Movement at age six when she was the youngest of a group of African-American students designated to in to integrate in the American South and whereas Ruby was one of only a handful of students who passed the entry exam that certain African-American students were administered to see whether they could compete academically in an allwhite school and whereas on November 14th 1960 Ruby Bridges was the only student of the group to enroll in William France ele School in New Orleans and whereas on her first day of school she was escorted by four Federal Marshals and spent the entire day in the principal's office as I parents marched into the school to remove their children and whereas Ruby Bridges stood for equality and desegregation in the early 1960s and whereas Ruby burges is currently the chair of the Ruby burges Foundation which he formed in 1999 to promote the values of Tolerance respect and appreciation of all differences and whereas Ruby Bridges has asserted that racism is a grown-up disease and we must stop using our children to spread it and whereas in 2018 Scholars of Deborah carlino's fifth grade class from Martin Elementary School in South San Francisco Unified School District learned about Ruby Bridges and were advocates for the adoption of a Ruby Bridges walk to school day as a way to honor Ruby's role in the civil rights movement and whereas the alen rock Union Elementary School District believes in engaging students voices in partnering for an educational environment that emphasizes inclusion diversity validation and equity and now therefore therefore be it resoled that the alrock Union Elementary School District hereby approves the adoption of Ruby Bridges walk to school date to be honored annually by schoolwide activities in both Elementary and second and secondary school on November 14th okay thank you so much ber Caro so with that having a motion in a second already I'll and what is it see no further questions and comments by members of the board I'll move to vote so all in favor please raise your hand okay uh okay so item uh what is it uh 11 11 is passed unanimously so with that uh we move to uh item 3.03 presentation from the family of Pedro paralin poor president I believe we have Miss casturi Basu to help us with that item okay thank you good evening uh Cheston fam trustees Dr and everyone else um today we are going to show you a presentation this is for Mr Pedro Perales and he was our uh superintendent for um at alumrock and he started his career as a teacher so he um started as a teacher and he retired as a superintendent is very well respected it's an honor that we have his daughter here who's also is an educator at lindel ele school and she's going to be presenting or um talking about her beloved father so thank you you I have my brother joined me as as um as I walked in the district office today yeah had this nostalgic moment and I I say to myself like oh my god do you remember being here brother like we grew up here um this is where we grew up my father got a job here in the 1970s um Alan Brock was our second home I I inadvertently just told my husband I remember sitting in that back row doing my homework here and listening to the board go on and on sometimes that was kind of our it was it was a way that my dad was gonna reassure that we were gonna get homework done and it was also to teach us the importance of education unknowingly so um with that being said our father passed away this past year um it's been a losing a parent is probably something nobody can prepare care you for it's um it's heart-wrenching it's difficult but um this past few months we've been able to find a lot of good in um and losing a parent because it makes us grow as people and it makes us um honor those that we've had in our lives and then on top of that it reminds us again of where we where we are at this moment where we're going and what needs to be done as we go on and to remember my father um with that being said we have done a small little that's that's my daddy um his name was Pedro Perales he served as superintendent here um he was do I just scroll down um he was born in 1940 in a really small town it had 400 people in the town of called inel Texas he was um born to hortensian Pedro senior um and he was a migrant worker he worked the fields they picked cotton um sugar beat uh they did it all and I think my father learned that that wasn't going to be that wasn't his future it wasn't going to be for him and um although my grandparents probably didn't know very much about education it was important enough to teach him that he needed to get out of that um he he went on later to become valorian of his high school class and although at that time they had not had a colored person speak as valoran he was not given the opportunity to speak um at gradu ation that day instead he would stand um he would sit behind a young lady that was solidor and she gave the speech instead and so um they said do a c never had they had never had a Mexican-American be a valedictorian so my father never got his opportunity to speak as valedictorian however he had many opportunities to speak here on behalf of Alan rock and all the other students to give them a better voice with that being said he went on to graduate from Texas A&M he married my mom um Carmen and then he had my brother myself and my sister who could be with us today um we moved to San Jose in 1972 and then he my dad went on to work on his master's degree in s um at s Jose State in education to further his education and then he went on to become a family therapist as well and he um not only did he serve privately also served the community in Alam rock at the counseling centers and so forth to help a lot of families um he worked for Alam Rock for 25 years um he started as a special ed teacher um he did probably every job there is to do in Alam Rock and we're extremely proud of that he was able to do that I'll tell you I was I'm not sure who I was telling this to but I may have been one of my co-workers my father even drove a school bus when there were not enough drivers so my father is what you would call uh a homegrown educator he um went on to become well I just told you he drove a bus he was a school teacher he was a counselor he was an assistant principal he was a principal he was an assistant superintendent superintend autut superintendent and then he finally retired as superintendent my father will forever be known at the last homegrown as the last homegrown superintendent but hopefully we learn that really the best and no offense to our super the best ones are the ones that are homegrown because they really understand the culture here and where we're going um my dad later retired not because he was old but because he fell in love with his grandchildren and decided to spend time with them and that's no joke U my parents traveled the world upon retirement the only country they never visited was Australia they had a blessed life there was no doubt um my father not only did he serve this District but he he served um he served outside in the in several other areas in the East Side School District he even walked side by side with cesak Chavez and he made the march from deleno to Sacramento um he there was many of times and my brother can attest to it that we uh boycotted grapes at in h Safeway and that's what we we did because that's what was important to our community um with that being said I think that Alan Rock when they gave them an opportunity to become a superintendent here he took he took that opportunity knowing that this was going to be his community and not only did it become his community but it became the community of my family as well um he made a lot of friends here I'm grateful for tomario Sanchez who's a a former um administrator to Kathy who is a former educator here as well I think she's back at Myers now she he left an impact on the on the district on people here um many students and we are extremely proud of what my dad did with that being said um this year when he passed away um with the help of Mario we decided that in Le of flowers um we were going to ask for a donation um to a specific school um so we could leave something we wanted let me back up we wanted to gift the district on a specifically a school some something even if it was a little something because the district has gifted us so many amazing opportunities not only did it provide my father a job but I always say that it taught us to be who we are and it reminds us of where we came from and it until this moment it's still I'm I'm employed by Alam Rock um my sister worked yeah my sister worked here it's our fames from here um alen rock is just it's home and so I thank you for the time that my father had here um although many of you don't know him he was amazing and um with that being said we chose Lindell Elementary to leave a small monetary gift we wish that we could have gathered more because um the special ed Department could definitely use a lot more than what it has but um we chose Lindale for two reasons it's got probably the most um amazing special ed uh team that we've had the opportunity to meet and this is where our three four and fivey olds are at um the autism program is there at Lindale it lacks they don't have a playground they actually don't have very much to play with so we chose it for that reason it's got an amazing team and it definitely could you the children that are in the program could definitely use more resources when it's recess time so with that being said my family would like to give this check to um Mrs Basu to be used specifically for the special education um Department there at uh at Lindale um thank you for your we thank you for your time but if you would just give me one one more minute I'd like to invite Mario up with me please both president School Board superintendent and rest of District staff and also um School staff and community and students Etc so it's a pleasure and an honor for me to be here saying a few things about PTO you know we go back we go back a lot of years and went through a lot and the reason we went through a lot because we cared about Community we cared about our schools and it's very unfortunate that I haven't been around I've been out about 20 years but I'm still in the area I'm still very involved with the community um as an activist and also as a veteran myself you know uh we can't forget who we are where we came from and where we live and who we work with you know and I I happened the last time I went to Lindale I was very that I saw that playground you know really in bad shape there's no reason why our playgrounds especially for special ed students to be in that kind of a state there's no reason for it let's let's find ways to do fundraisers or go out and to corporations and bring some money to our playgrounds there's no need for that what do we have for these children to go out and enjoy physic Ally you know so we we ra some funds it's not enough we know that but it's a beginning let's continue not only with but throughout our schools in El Mark I mean it shouldn't be that shouldn't be that and there's no reason for it so please um do some storing or do service or whatever but let's start working on our school look at the nice carpet you have in this boardroom and then go out and look at the schools look at our playgrounds and you'll see a contrast so I always felt for this community I will fight for this community and I you know and and continue forward let's hope that is a beginning for this particular playground not only that but I like to also suggest that we some kind of a marker of memory of fa because in years to come students St won't even know who help put some of that funds to make things happen for this particular playground there's not not much to ask L marker in honor of P Paralis ex superintendent well the years that he served as superintendent so people students in the future will remember who p parales and what he did as far as family friends and colleagues I also like to thank Frank M Frank is back there he's also another one that helped us work alsoas she's in Mexico resting and celebrating and Marquez and many others many others that we've been able to get together and and a family a very United family you know very United Family I know I knew P I knew car for many many years you know so once again it's a pleasure and let's not forget what I said let's go out and improve our playgrounds for our children for our students okay thank you before I walk off this evening I I want to leave you with one thing that my father would say to me every single morning so I had the privilege of every morning at 8: a I spoke to my father before I started class and my father reminded me every morning for 15 years remember yes Dad I'll remember what is it be kind be patient be loving give somebody a hug remember they're children we don't know what they've experienced last night we don't know if they've eaten dinner we don't know what their situation was this morning so I leave you with that and I leave my friends with that we don't know what these children have so let's give them what they need today thank you so with that I'll open item 3.03 to public comment yes right okay well you know I'm so pleased to hear this about uh Pedro peralis and I thank the board for honoring him um my wife did spent her entire teacher career here in alen rock and my brother also spent his entire career here as a classified uh employee here in alen rock and uh I'm very familiar with P peralis I did not you know I was sent across from young man and I thought I was looking at your dad and then when you got up to speak and Myer told me that's his son but I want I want folks in this community to know that he was a very friendly guy a very friendly guy very humble guy I mean I've been at social events with him and dancing next to your dad and his and your mom and he was just somebody to look up to I really want to thank the BR for honoring him uh at the time of his service I would think that there was probably about 10% of the superintendants in the state of California were Latino or Latina they weren to around so for someone that me the a little younger he was someone I can look up to so I want to thank you for for coming forward and sharing those words about your dad especially be kind be friendly we love we don't know what those kids have gone to just somebody to look up to and I think that the district was better off for the for the time that he was here and I really really love that young lady that you have to do your H in the back of I mean I just love that I mean that sounds like paral I I give you my convences I've just meeting you for the first time tonight but I'm just thankful that he was in my educational life so to speak in the way that he showed up in the community I was here in this boardroom for different meetings uh um I came with my wife sometimes and and I just thank the Lord for for taking this time to let the family come up here and say these words about him and I learn more about him in the process I just want to thank you for being here thank you for your time thank you so much good evening Bo and super my name is Kathy Floris and I would Echo what has been said I had the privilege in 1980 to start the same day at dorsa elementary as Pedro parales and I can't tell you how much um I learned from him that made me the teacher I have become and I continue today I was in kindergarten at myor school I will be there all next week and um he instilled uh all the values that they talked about and was so supportive and then 1980 had to have my teachers and there was wh and they couldn't get and he believed in me and he said you can pass that test and I said I don't think so no I'm going to send you to the program in Mexico and I went also met my husband along the way there but I came back and I passed the test and went on to get a masters but he he believed in me he was supportive he was probably the best administrator uh that I had the privilege to work under here in Alam Rock totally homegrown and and was an amazing educator and has an amazing family and and what he's also produced in his family and and his value of education and from Wednesday came like she said and we were really good friends to the to the last day and our backgrounds could have been more different but he was a most amazing man and um I will forever miss him and the district benefited and will continue from his um being part of the district thank you so with that I'll open to questions and comments by members of the board I see vice president Herrera Lera thank you board president um and thank you Familia my condolences to you and your family um and thank you for sharing with us who your father was I learned you know something new uh and you know I think I think of the ancestors before me that I Knew by name and also in there you know I always include those that I never knew right um and when I talk about that bravery as you all already mentioned I can only imagine the numbers and um the tough conversations and meetings and um just you know the tables that he sat at you know that maybe he didn't feel welcome but was there and so I honor you know him and I you know I think of how easy we have it but yet how we still got work to do so I love the fact that you mentioned right um we're here and there's so much work to do um thank you uh seor Mario for your service um both you know in in um the military and in our community um I look forward to getting to know you better um and thank you for your words you know uh I think nobody here uh you know is in disagreement that our children deserve better and better um and also S I know you mentioned you were away for 20 years um so I'm glad you're back you know I don't know for how long but here you are um and I do want to tell you that we went through a rough patch and this board worked hard to get us back on track to get those uh those uh playgrounds um up and running we went through a hard patch and this board here I can assure you um are ensuring that our children get what they need um I invite you to look back in the past months of how many playgrounds we've passed how many playgrounds are coming um and that's because of the hard work that this board did to unstuck this district from where we were at so that our children we could go back to um the important things in our community and um I just you know think of your father Pedro and how he probably smiling down and ensuring that our district has a leadership that it deserves to ensure that our teachers our staff our children have what they need in order to be in class feel loved and safe and a part of and welcomed um to learn you know what we all want them to do so um thank you for sharing I um you know look forward to uh having a moment where we honor the plaque or whatever it is that we decide to do to honor him um you know beyond the playground because that playground you know will continue to get but I would love to see something as you all mentioned um honoring his name within our district somewhere where we honor honor that memory for years to come so thank you thanks thank you Vice pres her low uh Christy Flor sh thank you um thank you for this great learning opportunity um about the history of alen rock and um I just want to say in my school uh my summer School visit to Lindale same kind of um shock at the the status of the playgrounds there for um some of our most vulnerable kiddos so um I just want to Echo um truste Eda that we are trying to prioritize they're trying to prioritize and get things right um and we want to thank the voters again for passing those bonds that help us make these investments in the right places um the story of this gentleman um and I've lost both my parents so again my condolences to you you are absolutely right nothing prepares you for that um his story is phenomenal his story is Alam Rock and I think we need to challenge ourselves sir you said a little plaque I think we need to be going bigger and be thinking about this is a story for whether it's the ethnic studies curriculum or as we go through our um kind of revitalization you know I other boards have renamed um schools to Russo mckinty I think we challenge ourselves and we lift up a chico and we name a school after Pedro parales I think it's just it's it's it's fantastic and I just think these are the type of things that I you know this board um can do these things right and I'm just I just it excites me for our kiddo to hear his story and we need to honor um those that you know we don't have all the superintendent pictures up on the wall right but um this is a story that needs to be told and a name that needs to be honored so I challenge us um to ask the administration to come back at some point to think big about how we how we honor this this man thank youo uh thank you for sharing uh very enlightening and so in all the work that he did uh so thank you very appreciative of that um and the contribution that you provided to Lindo very appreciative of of the support that you're providing um just so happens that we were supposed to do a site visit to look into that particular issue the great mind think I like uh I got sick and unfortunately I threw off the visit um but we we were supposed to go um in the followup visit which is a month later so um in the next round of visits I'm sure that we're we going to incorporate it um and so that's that was the plan so um thank you for providing the seed funding um and we're looking forward to seeing uh the that uh match by the district to ensure that it uh it moves ahead and it becomes a reality so thank you very much for support uh trusty Chavez uh thank you for being here and thank you for what um you're going to do and have done for this um School District I was saddened when your mama Carman called me two months ago and let me know um that your father had passed away my condolences um I remember him going to some of the events um that your mom gotman Fales was with the unidos and she was a treasur and my husband Frank was the president at the time so we met you guys all when you were little and um I remember your your dad he just loved kids and whenever there was an event and my kids were there he spent most of the time with them there so I thank you for being here today and for everything you've done and and I remember your mom saying you know my plita she's gonna be a teacher you know I I never caught your name but I I remembered you know that you still look the same which is great and your your sister in the pictures looks the same as well um and I think you I don't know if you guys remember going to one of the balls that they had and you guys were all dressed up and all pretty and and it was just great to see your family there and that you guys were um so United and um I know it's not much but the next two months checks are going to go towards what you're going to see here and thank you for being here um my it's not much but it's it's a start and thank you okay so I will wrap up I first of all want to express my condolences to uh the palalas family uh you know I am I I want it's you know deeply deeply sorry to hear of uh Mr Paralis is passing uh you know that's a a great great story of a a a distinguished career and this district is fortunate enough to have his career be entirely with Alam rock and our district is better for uh his service I wanted to reference uh you know as I uh clerk ftero uh I am committed to the uh Improvement of all our playgrounds including that of Lindale and uh this you know my colleagues and I on this board uh have begun the work to uh renovate our playgrounds we've been we've actually been very busy approving these playgrounds grounds and uh you know it's my my commitment to to see you know see this see all our playgrounds including uh the one for uh our special education students at Lindale of course I I say that and because I myself went to Lindale so there's always you know so that that I've always sort of considered that my my home school in this District uh you know I I you know just a point of historical reference um you know there is actually a plaque of Mr per what Mr paras's name it exists at uh uh Pala Middle School which is now uh a scale of popular but uh you're you know uh here Pedro parales uh presided over the completion of the first set of Renovations of this District in the 1990s so a lot of the infrastructure that we still use today you know was done uh in part to uh former superintendent paralysis leadership in uh you know uh completing the uh uh the 1991 School renovation and so uh I you know so we all of us I think from myself I was I was a young kid in Alam Rock schools when Mr orales was superintendent and we think that you know it reflect and I went to Pala and got you know uh was a beneficiary of the fruits of his efforts so uh you know I you know it's quite a story you know uh you know uh uh Al you know Alan Rock story uh of you know success and commitment and generosity to to this community uh so uh you know I you know it's a I think this was you know I had a it was an honor to learn more about Mr Paralis outside of the the few times he you know a superintendent you know as a youngster superintendent you know come by to schools for you know visit for a bit and then leave and you know that's the oh the superintendent comes but you know uh he he made a clear impact and and in many many lives and I I thank you for sharing that story with us today it's a you know privilege and honor to uh honor and recognize his achievements and you know and as well as you know uh you know talk about how he you know in his own in his own way made an impact on uh in my life as well so uh thank you so much to the you know to the parales family for uh taking the time tonight to to share your your memories of former superintendent parales and also for for generous gift to to Lindale and uh as I've said you know I you know believe me when I say you know we we you know it's my intention to see that you know our CL our playgrounds are all our playgrounds are fixed and uh you know for you know for our kids and for future kids as well so I you know thank you so much uh you know for sharing the story of Mr parala so with that we move to section five uh superintendent and board business item 5.01 uh approval of superintendent 7.1% salary increase and 2% onetime off schedule payment effective July 1st 2023 oh oh I forgot I'm sorry I I I it came to my mind that I forgot to take public comment and item 3.01 so at this time is there any uh public comment on item 3.01 31 you mean 3.0 no we we took comment on we didn't we didn't take comment on 3.01 to bicycle safety so uh seeing no uh seeing no public comment on item 3.01 we'll move to uh was it here uh well uh item 5.01 uh I'll open it up to uh public [Music] comment okay see no public comment I'll open it to questions by members of the board questions or comments by members of the board yes uh clo I think um it may be beneficial to amend the item to remove the word schedules I don't believe there's a schedule is the two time off schedule it's the 2% off schedule yeah but that's right I believe you don't have schedule it doesn't apply right I would think that it would us to strike schedule and then just off to% off thank you trust okay do I have a motion second move to approve okay second okay so I have a motion motion to a uh approve item 5.01 with the amendment to cross off schedule into cross off off schedule so it will read approval of superintendent 7.1% salary increase and 2% one-time payment effective July 1st 2023 all right so I have a motion by vice president herera Lera I have a second okay and then can I just clarify that the um due to her um her education there are additional additional steps so it's it's the 7.1 plus that right just so I'm just so there are there are for the for the Masters and the PHD yes right so it's um plus the 3,925 the stiens the master degree stien and the do doctoral on so okay so okay so just for the record okay that's fine but just making sure so uh does the maker of the motion agree to include uh you know approve uh was it uh to amend the the motion to to State approval of superintendent 7.1% salary increase and 2% one-time payment effective July 1st 2023 and uh master's degree stien of $1,925 and doctoral stien of $2,000 yes okay I have so I have a motion to that extent do I have a second yes okay so I have a second by uh trusty Flora Shelton uh okay I'll open item 5.01 the public oh I took did I take public comment already okay yes is there any further questions or comments by members of the board alrighty you know I'll just wrap up with you know uh the you know uh you know I I want to thank superintendent bow for her continued service to our district for her hard work you know and also I wanted to you know stay up front that you know uh the issue of you know uh as I've stated in the past I've been transparent about administrative uh salar you know the issue of administrative salaries is that my position has always been that administrative salaries you know are tied to uh our you know our teacher salaries so you know uh in in layman's terms uh you know uh our admin trators you will you know uh get what what our teachers get in their contracts and that's always you know that's something that I've always uh believed H you know as good policy and I you know taking this time to express that you know uh as well into the future so with that said uh having a motion in a second I'll call for a vote our colleague is missing oh our callant your arms we're gonna be here you know through midnight of that so with that I'll call for a vote uh all in favor please raise your hand okay all opposed okay and all extensions uh item passes four to zero with trusty Chavez not voting okay uh item 5.02 approve super attendance contract move to approve motion by vice president herrer loera second second by trusty Flores Shelton I'll open I 5.02 to a public comment okay oh you have a oh uh if you would well it is that would technically count as would you like to take your two minutes yes oh I know okay hi my name is Denny maso um I just had a couple questions regarding the salary increase um if we could get a little bit more information regarding that and um what the District budget is for that as well as what the teachers are getting paid because as you you said you know teachers should be getting paid because they're with students there most of the time and if we could you know get an itemize of how the like the average range of the teachers and I understanding have a further education Masters and doctorates um but I do believe that we as the public we kind of want to know a little bit more not just like oh oh yeah like let's approve this but we would want something of like why and when when was the last time you had a salary increase what was the last superintendent salary as well as their education so we're just we just know basically if that's possible thank you okay thank you okay see no further public comment and item 5.02 I'll open the floor to questions and comments by members of the board uh yes tress the FL sh I just want to make sure the public knows that the contract is a public document it's in the public packet which I believe is out on the table um and I just want to thank the superintendent for her service in stabilizing um this District how many years this is my 10th year 10th year which is I think a a record probably before Pedro since Pedro PR I don't know if that's true um but I want to thank you for your commitment um hard decisions Rocky times means that there's not going to be 100% agreement and consensus on every decision um this board or this Administration makes um but I think you're um we you know have come to have a a very collegial kind of we can have hard conversations right and I think that is something that um we I respect I resp respect greatly that it's not just yes yes yes there has to be um no sometimes and that's hard for boards that's hard for public to hear but when enrollment is down 3,000 students over 10 years right um there's going to be challenging times so I appreciate sort of your the team that youve built and the the tough calls that you have to make on a regular basis and it's still also keeping our kiddos at the center right reminding us that the kiddos are the center and the teachers that are there in the classroom dayto day that is the Focus right um so I appreciate you and I I just want folks to know that her contract is absolutely public and um and I appreciate the president um shepherding this process thank you yes uh clerk p uh board president um I just want to um thank uh the public for raising concerns and then you know they're they're all valid just want to make sure that the Public's aware that um we by law can't engage in in questions and answers in public because it's actually to protect the public um so that the public is not basically bullied by board members who attack people who come and speak and so there's a law that forbids us from engaging it's called the brown act and so just wanted to make sure that the public is aware as to why they might not get a direct response from the board because many and I've been told is like what what's wrong with you why don't you respond to us and they don't understand what precludes us from being able to engage in the back and forth but nothing precludes the the board president from saying hey uh staff can you please follow up and so just wanted to make sure we we clarify that for the public because most people aren't aware of these weird yeah esoteric public meeting laws they just come to a meeting and they they don't understand what go behind it so um just want to make sure to mention that okay thank you um vice president Herrera Lera thank you board president um and I just want to highlight you know what Andrea mentioned thank you for your service um I know uh when we first started you know it was difficult as a parent and um advocating and you know I didn't care about any um budgets I didn't care about any laws right at that time and um it was just my daughter and that's it right and so um shifting and transitioning in in of having my daughter at the center of my decision making and my leadership um and then you know learning and governing together um and as you know I think adrea said a beautifully tough discussions and conversations uh but at the end of the day you know respecting and coming back to the um same goal of providing the best quality education for our children um and uh jobs for our staff and so um you know I look forward to continuing to move this District forward we've it's we've come a long ways um you know the waters were really tough at sometimes and we held on and here we are and so you know now that they're a little calmer and you know things are getting done I look forward to you know just the future of this District um with your leadership and our support you know as a board um and also I wanted to address um just a public as as my colleague mentioned you know I think it's important because um I was a parent at times where I was like do they hear me do they you know respect me and so um thank you uh board clerk for explaining that um and you know also want to reiterate that all that is public um and if our public is interested in going back to um meetings not too long ago where we went over because one thing is to read the um you know budgets and see um another thing is you know the way that you know CLA does a great job of explaining the the budget and kind of the wise behind it and what certain numbers mean um so I would just invite you know our public to go back and um watch some of those meetings that weren't too long ago um to understand where our budget is and then also um I think it was a month ago that we passed the teacher salaries so that's also not too long ago um so you don't have to go too far behind to you know have a beautiful I would say summary versus just getting documents or attachment that you're like okay where do I start but either way everything's public and um you know I look forward to having more parent engagement public engagement with those great questions because that's what we're here for so thank you I'll just POS uh you know to uh actually and Dr Bower's tenure is the longest of any superintendent since 1987 so even before Mr paralin but I do you know uh as I say as mentioned by board Clerk and board vice president uh the board cannot directly answer a question from the public however I do I do want to uh you know remind all members of the public that uh the superintendent comment is a I mean contract is a public contract it has been posted online uh the same the same is true with the uh um collective bargaining agreement of the alumrock Educators Association California School Employees Association and Teamster so they are all available online in previous uh you know um board agendas and board packets and uh you know as always if uh if the public the public is always free you know and I encourage it free to contact their the school district or a member any member of the school board uh for clarification or further information uh that is essentially what what our role is to be representatives of this community and uh to rep you know the true owners of this school district to uh uh ensure that uh all 21 of our schools are run in a way that's uh in accordance with the values of this community and the desires of uh our family so uh with that said uh yes as the seconder I just want to add that the we're approving the superintendent's contract and I'm just goingon to say it for a base salary of$ 23,750 and 21 cents okay and the time um July 1st 2023 feel free to say the term I so that everybody knows what you're approving the amount that you read in July 1st 2023 to June 30th 202 27 thank you so it's a fouryear contract yes okay very well so seeing no further comments and questions by members of the board having a motion in the second uh we call for a vote all in all in favor please raise their hand okay all oppose please raise their hand okay the vote is four to one with trusty Chavez dissenting uh so I'm 5.02 is approved so now move to item 5.03 RFP affordable housing Developers item is information only Bo president yes speak to the items ask for it to be on the agenda so uh as part of our Workforce housing uh the work that we've done on Workforce housing went ahead and mve forward with a set of plans and selected a site so all that work has already been done as part of that work when we adopted the feasibility study we we also acknowledged that there um is opportunity for additional um affordable housing to be developed so giving the constraints of our bond program we may not be able to directly do um Workforce housing on both of those sites that we've uh um that we've been able that we were able to identify however we may be able to partner uh to bring on uh different organizations that might be able to make use of that site and still help obviously help uh address the need for affordable housing in our community and then also possibly generate Revenue as a result of the site to support the uh the general fund and so um the site's been identified as part of the feasibility study um that additional two acres is there as part as part of the study however um nothing has happened because it's we haven't take action and so I was the idea was that if we continue to move forward with our Workforce housing as is already happening and it's moving forward and we leave aside those two acres and don't do anything for a while we may be missing out on opportunities to um for to realize some savings as a result of if we were to move on a parallel track we may be able to for example if we have to bring in a large pipe or something like that for gas because you know or water or whatever is that we have to do if it's two sites that are being developed rather than just our project we may be able to um wind up sharing the cost I I don't know I'm just throwing it out there and so hoping that um once this process goes through we can eventually get those answers because it would it would be you if we were already too far ahead we may not be able to catch up and we may wind up missing out on some savings that could be realized um plus the need is there um affordable housing is obviously viously not not um there's not a massive Supply out there and so um the idea here is to have the board direct Administration to come back with an RFP that we would be able to eventually put out there now um before I stop speaking and you know pass the floor to others um one of the things I want to make sure is completely clear at least from my perspective is that this should be an RFP that's put together independently by our staff and no other uh consultant or people who already are working in the district have any sort of say into it just to ensure that we have a very um a a plan that is intended to be as open as possible and lets allc comers have a fair shot just don't want to get caught up in any issues that might arise up by saying somebody somebody saying oh so and so worked on the project and they wrote it in a way that's beneficial to them or their friends or something like that so just want to make sure to put that out there and hopefully y um there support uh to move forward this thank you clerk quo so with that I'll open item 5.03 to public comment can we ask questions after you take yes yes okay see oh yes yes yes hi uh Martin Brooks I'm the teacher at aptitude and uh I'm just uh curious as to the the cost benefit of uh teacher housing in um an atmosphere where we're you know losing 3,000 uh students over the last 10 years and we're downsizing schools schols and closing schools and I'm just wondering how that fits in with the you know the big picture and sort of the damage control that we're we're working on so if there's a uh a place where we could sort of take a look at the numbers and how that fits in with the uh the overall plan for the school district uh I think that would be great thank you okay very well so with that I'll open to questions and comments by members of the board yes vice president Herrero thank you board clerk for uh bringing this forward um I mean you mentioned all the points it's it's needed in our community especially um and so um you know I look forward to seeing that and supporting this um as we move forward and I think just in the bigger picture you know I'm not in the field but I understand also that the cost of the materials continues to Rise um and my understanding is on the a daily basis so I think on so many levels it makes sense to move um forward with this um as soon as possible um and I mean I'm excited for our community um yeah and our and our district right um because we get to um continue to keep our school um our land um in use to benefit our School District staff and families so um thank you thank you for bringing this forward and I look forward to seeing what that looks like um and answering any questions as we move forward um so thank you okay trusty for sh yeah just a comment then a Qui question on timeline um so just appreciate again the vi the rigor or the Vigor of this board to keep moving this forward as a way to use Bond money that can't be used you know for Staffing can't be used for operations it can only be used to build stuff right so we're using that to reap benefits to to Garner some Revenue right so that's sort of the the thinking around this uh Innovative strategy that a lot of school districts are kind of employing to to continue to um be healthy economically financially healthy so appreciate again it's Contin to move this forward so question is um just anticipated timelines um support the concept of thinking about the two acres more holistically um and so what is the timeline for the RFP so I'm GNA ask I just wanted to clarify if what we are going to be going after in terms of RFP is affordable housing developers yes that was the plan under yeah and I I just want us the if po has any specific question so that he can explain because it is going to be something done inhouse yeah so that you he can give a a sense to everybody about the time frame thank you Dr b um I guess my question is um the RP is that for developer services or another consultant that helps us with the planning process to get to the development process um at this point I think that if we want to move in an aggressive timeline we would go ahead and and put out an RFP to find out what they can bring to the table and see if it even makes sense because I think at the end of the day we have to have a plan that um benefits alen Rock right we're not going to just say here's alen Rock's land and go ahead and get money and it's not going to work out and it's not going to come back to the general fund at the end of the day El Rock has to pay for our teacher salaries for all of the stuff that we do and so um if if we were to go out there and would we need to go out there would we be able to get something similar to uh because affordable housing projects aren't as unique as we as the thing the workforce hous that we're doing there's a lot of boil plate stuff out there would we be able to go ahead and use something there so that we can uh take advantage of of the save some time basically um in terms of an RP for developers to actually build the affordable housing um I'm sure there's probably templates out there that we can piggy back on um but in order for us to get to the development stage we need a consultant because I don't think we have that inhouse expertise in house to get us from the planning to the development stage and so there's that Gap there gotcha all right and my concern is that the going out there to get a consultant is going to take another two three months and it's going to wind up pushing us back that Workforce housing keeps on moving and we might not be able to catch up so is there a way of uh doing a 30-day type of uh deal where we can find somebody within that time frame rather than taking forever I still have the floor too I'm sorry you can answer the question um yeah I I don't have an answer for that um this is very new to us in terms of the the whole project itself and so I we need to do some research on our end to see how we can expedite that process um whether you know we want to take the step of hireing consultant to do the planning to get to the development or just go straight to the development process or stage itself um but we can definitely look into that and maybe come back to the board and provide an update in terms of process and timeline yep all yeah because we don't have anybody right now in terms of loow income housing so all the contracts right now are focusing on Workforce housing so we cannot use anybody right now that we have want because I wanted to add but finish it out um may be beneficial to wait on this until after our meeting uh with the toy to see what resources they might have maybe they already have some piggyback Contra jump on to and since they're doing so much already so that works but that I just want you to be aware of the timeline and that nobody that we right now don't have any we don't have any Consultants yeah so just to finish up my question um so I think um this should be a standing item on every board meeting because this one yeah Workforce housing timeline um this is a Twist and so I guess I'm a little like we have Consultants that are helping us I guess through the rezoning so I just think we need to like level set again where we're at and then just tick off every month what do we what's next how are we on progress and all these twists I think um I don't think I have a handle on it so I just want to because I'm sorry Workforce housing and affordable housing I'm sorry was that are separate or they do you want me to respond or do you so I'm putting it on an item on the agenda so we can have a conversation about what took place and uh and it's it's for information we're not taking action right so I want to make sure that people are aware that there's no twist here this was placed on the on the agenda for a public meeting so we can have a conversation and ask the administration to move forward on two acres that were were already identified as part of the workforce housing feasibility plan so that that was already adopted by this board right those two acres were already identified as potential affordable housing sites at this point the idea is to go ahead and simply because I think you were gone when I first introduced the was ining item and so let me go back through it and the idea is that we can go ahead and realize some savings if we in fact go on a parallel track instead of Simply going through Workforce housing finishing it up we PID for all the utilities and everything a the district but instead if there's already work being done permits are being pulled they might wind up being uh pulling in uh utilities that um we would have had to bring in all by ourselves and so the idea is to simply try to realize some savings as a result of two projects that are being done at the same time no there's nothing uh no surprises or anything here this was already an feedability study was adopted by this board and those two acres were already identified just want to make sure that The public's very clear about that yeah and I'm not so the why isn't my question it's the how right and just and you're trying to talk about the RFP and I'm just trying to understand consultant I'm we don't have consultants for the two acres but we have Consultants right now yes or no for the workforce housing only they the the contract is very clear that is only anything that has to do with Workforce housing so anything that has to do now with lowincome housing to do the parallel we don't have anybody and I what I hear trusty Ino says look in house to see if you guys have the bandwidth to start working on the RFP and so that's what the question was from us right in terms of a timeline in terms of what needs to be done um POA you know we have a certain timeline to issue R rfps right to come up with it to come up with it and then to issue it I mean you know that's the process and it's not something that can be done in one week or in two weeks so that's what we're trying to figure out in order to kind of update you I think that your idea of having this as a standing item is valid because then we keep our you as the board inform about the steps and how we're moving things one step at a time um and bring you know an update to you guys on a monthly basis thank you okay I chusty shavez okay I agree that you know it should be done every month and um but um what I'm not sure or clear on is you're saying to get another consultant now at this time for the affordable housing developer so that that way we can basically kill two birds with one stone is that what we're doing here um just the discussion right now because I'm and that's that's the conversation so so are we going are we is my question is so now is the district going to be directed to get the affordable housing developers in a certain time frame or I mean if we move too fast maybe we don't get the right Consultants because a lot of times if you have the wrong consultant it can cost you a lot of money as well uh for moving too quickly but I'm just asking what exactly um is the way that you worded it yeah yes CL qu so the idea now thanks to COA who was mentioned that the district does not have a capacity to go out there and put out an RFP because nobody in the district knows how to do that um at this point I'm from what you mentioned we are going to have to get a consultant who can put together an our p and my my concern is that I I don't want us to be spending massive amounts of money uh but I'm obviously we're gonna have to do it to put together an RFP and then um because the idea is to go ahead put out the RFP have somebody come back with a full package that doesn't take out of our bond program any more money so are basically what I'm asking is are we done uh once we do the Consulting we put out the RFP we don't have to continue to expend resources District resources correct it's at that point in time they come back and tell us what they can do for the district yes um so let me just clarify in terms of um the capacity within the districts um we have staff that can do the research and put the RP together uh my question was what type of RP in terms of the type of services that we need um whether a consultant to help us through the planning process to navigate through you know the process the city process all that good stuff before we sorry go ahead I'm glad that you asked that because that's the that's the what what that's what I as one board member want to avoid of having to go back to the bond program or to the district expending resources from alrock on this project it should be a One-Stop shop so that you put out the RFP they tell you we can do all of this and they're Pro they're proven they have a track record they they obviously bonded and everything and that we know that they're going to be able to come through because what I don't want is for Alan Rock money to go and subsidize a project that may or may not you know obviously it's going to be written in there and the idea is to generate revenue for the district too obviously it's not going to be as much as other projects that are fully funded by the bond program but there still needs to be something for alrock it's not just use Alam Rock land to make money for somebody yes vice president and then the only thing I'll add and reiterate I mean is um the Partnerships possible Partnerships right with the county or um those that have the experience and maybe we've worked um in these type of projects in the past I know we have many relationships um and I love the standing uh the idea of having the standing agenda item for housing so both Workforce and this I just want to make sure that it's clear I think it it'll be also important to just hear even if it's we're at the same place this is where um for both Workforce and affordable housing thank you okay wrap up with you know thank you so much to uh K quo for bringing this item to our attention again you know this Workforce housing is an you know uh important step for this District in terms of uh economic viability you know just to for the public to know because I had a superintendent B and I just had a meeting with Senator coresi prior to uh the board meeting regarding uh you know trying to find you know extra fund you know support funding for this District you know uh we are a we're an lcff District we're you know we collect you know we receive state aid for uh based on our enrollment we are not a basic Aid District where uh districts receive you know those districts receive uh revenues based on the value of their uh property you know on their property assessment whereas uh you know the assessed values in our district have have not been high historically and that therefore we uh our district is dependent on state revenue to ensure that our kids have an education so I thank clerk ptero for you know continually working to uh uh what is it find ways to make the best use of our you know the most valuable resource that this district has you know a second to our students is you know our real estate assets and to be able to um find a way to utilize that to uh secure our children's future so with that uh so do we have a clear clear direction as to okay yes clerk thank you for the questions I appreciate that you helped us narrow it down it seems like we do have the capacity to put together our P One-Stop shop type of situation and let's see what they have to offer I'm sure we're gonna have plenty of teachers and wanna wanna want to engage some I have doubt that we're g to run into trouble not having enough people yeah thanks thank you uh May yes I just want to thank uh trusty kto and the board for the direction you know we ask questions because we're Educators for the most part so we want we're learning on this new uh venue you know it's it's a different um building a school and school facilities is one thing that is Guided by DSA and all of that jumping into the housing market is a little different so we all are learning all of us uh the board is learning we are learning so when hopefully people see these meetings online what they see as far as this what you alluded earlier on TR loera is these discussions are very transparent um we always feel comfortable asking the board and I hope the board feels also comfortable answering and questioning us because that's how we reach you know great uh achievements for the district so thank you so much for that and looking forward definitely if there is a a way that we can parallel these two things and and um get get some savings for the bonds I mean that's that's our goal thank you okay thank you very much all right so with that we move on to section six bonds I 6.01 approve uh approv construction service motion by uh CL ptero second by CR I mean vice president herrer Lera approve Construction services for Project 7 locker room installation at Fisher Middle School I'll open item 6.01 to uh public comment seeing none I'll move to questions and comments by members of the board you know I'll just uh wrap up briefly uh you know uh uh you know this is a sign of our commitment to uh improving facilities at all our schools you know from playgrounds to uh lockers I got to see the newer Lockers in my uh which I'll mention uh later but uh in a little bit more detail but it's got to see the the new lockers at Shepard middle school they're wonderful and we're looking to bring uh you know the same type of new lockers to Renaissance at fiser middle school so with that I I'll I will be uh supporting this item so seeing no further questions and comments my m of the board I'll call for a vote uh uh okay please uh you know if voting I please raise your hand okay all those voting nay uh item is approved unanimously move to item 6.02 okay motion by clerk wio second second by vice president herrer Lera approval of architectural Design Services for Num number b23 24 bonds3 sanitary sewer line and repair replacement I'll open 6.02 to public comment I'll open to uh seeing none I'll move to questions and comments by members of the board okay I'll just say yes trusty floor sh this is a thinking about our workshop and kind of like the underground guts that you know we'd love to priori spending money on playgrounds but we still have to do sewer line and uh repair and replacement and I think we can all appreciate how important that is um but you know again I think I just want us to understand that we've got to build got to make sure that the guts of a district who Centennial were going to be um you know celebrating in how many years seven years in seven years right there's just a lot of deferred maintenance and as much as we'd like to do beautiful things you know we have to make sure that the the plumbing works so um I just wanted to call out casselle Okala purtin painter SAR Chavez and the do will be we'll be spending you know $90,000 on this so hard choices hard choices but necessary yeah Clark quo yeah no thank you for bringing that up I U remember that last time we served um oh yeah we were able to raise concerns about that that it's not the sexy stuff but things like paint are the first step in protecting the the structur roofs are also important um because then everything else want to get rotted away um and so bathrooms were of concern uh when others wanted to focus on the showy stuff they went ahead and push back and said hey let's let's focus on the most important on the stuff that's not going to be flashy but it's going to keep things going um given the constraints that we have due to the fact that we are a workingclass district that only has a certain amount of of money to be able to repair our facility so um yeah thank you for underscoring that I think it's important to let the public make the public aware that there are things going on that you don't see on the outside but um they're taking place inside the wall under the ground so okay I'll just wrap up it with I wouldn't characterize it as guts because that's you know that's sort of a how you say uh well and to me it's sort of a icky ter but you don't see it you don't see it it's sanitary it's icky I mean it is yeah but you know I say that but this moving the yeah but but this is you know but this you know this is you know vitally important to you know the very uh operation of our schools right it means fun you know this means functioning restrooms this means uh functioning sinks in our kitchens that we use prepare food for kids and to wash uh uh means that our C custodial staff have the ability you know uh functioning hoses to to keep our schools and also um water fountains for our children and uh so this you know I you know it it I get this is not I get it that this isn't like the playgrounds or gyms but uh you know we we're not able to uh provide our children water and functioning restrooms and uh our you know teachers and staff the ability to keep the school clean uh you know uh uh it's going to be a very very difficult challenge to provide our kids a a good education so with that uh you know uh I you know yes you know the more Renovations the better in my opinion so with that I'll uh having a motion in a second I'll move to a vote all in favor please raise your hand all oppose uh item is passed unanimously moving to item 6.03 approv motion by clerk quento second second by vice president herrer ler approved Construction Services for uh b232 24 Bond 06 portable site work at aptitude and adalante acmy I'll open to uh 6.03 public comment seeing none I'll open to questions comments by members of the board yes trusty Chavez uh seeing that there's only only one bid here I'll be voting no okay and it also doesn't it contradict one of the policies that we already have in place that we're to receive more than one bid yes uh so uh Mr Chang would you uh would you Rite in some clarification I don't recall any policy that we need to receive more than one bids per projects it's really the the of the districts to either want to move projects forward based on the timing itself and also doing a comparison of the value of the bid itself to make sense or not um so the district can move forward if it perceive one bid um just as long as that bid is acceptable by the district so no second bid there's no requirement yeah thank you then I I have a question to to Mr did we ever receive a second bid at all no not not for this one that's fine you know sometime you know sometimes only one one firm is willing to yes I'm sorry usually when I'm sorry to interrupt you but usually projects like this are very small and with the very high turnover of construction stuff people are not really interested in coming to put one portable in adante and another one in aptitude so it your your comment is valid but I also we have when when the the jobs are very small people are usually with so many other projects for them in the area they're not interested it's just small okay then I uh changed my mind okay we can vote okay I'll just say that you know uh you know we you know we need to always keep good facilities for our children this is a step in that and also just to clarify that you know not all projects receive more than one did due to the size of the project and due to uh demands of the labor market in uh the construction uh sector as well so with that I'll yeso to make sure that the public doesn't isn't left the wrong impression I'm sure that there can you please identify the process through which you go to seek bids and it's put out in a like a in a public forum you know can you just explain it that way I don't have to try to Sure too much yeah there's a process you first of all have to uh advertise the projects um for a two times and then you know you can set requirements in terms having um interested vendors do a site uh a site walk um and there's a timeline in terms of when they need to submit the bid by and so those bids are very public we open them public we have a room set up um once we receive the bids we stamp them and then we open it up in front of anyone who wants to uh deew the process itself and uh it's like a a trade journal or something or where is it that they're posted up that way people it's a trade Journal um sometimes he post it on like Mercury News as well okay yeah there you go it's General Paper of General circulation okay thank you thank you for the comment but I mean just for me it it's standard practice to get a couple of them but now that you explained it in depth that it is a small project and it's true when they're not going to make that much money there's no not enough bids but to move it forward uh thank you for the explanation thank you so with that uh we seeing no further comments or questions by members of the board I'll move to a vote uh all in favor please raise your hand all oppos item 6.03 is approved unanimous ly we'll move to item part seven instructional surfaces item 7.01 SCH School sponsor F trip list motion by trusty Chavez second by vice president Herrera Lera I'll open item 7.01 to uh public comment say no public comment I'll move to questions and comments of the board I'll just wrap up with a few trips are a uh you know I I believe few trips are a important part of our curriculum it's a chance to give our children a Hands-On learning experience to uh build on what's taught in the classroom so with that I will say bone voyage and I'll uh call for you know we're having a motion in a second I'll call for a vote uh all in favor please raise your hand all opposed uh item 7.01 is approved unanimously mve to item 7.0 motion there's no need for motion on 702 it's information only oh excuse me I thought learning communities for school Success program award apportionment amount 2023 to 2026 superintendent power I just want to make the board aware that alamro received it will be receiving a 1 uh, 170,50 for our Community since schools program yay yeah okay uh well let me open 7.03 to public comment first being no public comment I'll move the questions and comments by members of the board and I see trusty Flor shell yeah I just quickly wanted to um appreciation to the team and the Consultants that gathered uh so much Community input and we got to dream um about this of and I think you know this is a competitive amount um so kudos to to everybody I I was on that committee I think in my prior life before becoming a board and trustees so again appreciation to community um teacher staff and look forward to implementation thank you thanks uh vice president Herrera loera um I just want to highlight the fact that you know I'm glad that the state um is somehow uh getting funds into our schools especially the areas that need the most um and thank you to the staff and parents community members who took the time um I'm honored to participate in this conversation when it comes to um East Side Union High School District as a parent for overfell high school um and you know I I mean what a um model that some of us are already doing with no funds it's like wow what a great idea not really we've been you know trying to do it and hold it together but now that the state is um recognizing that this is um important work and that you know that funding is coming behind it um as a leader in this community I'm happy to see it um trickle down to our East Side Community so um thank you staff that spent countless hours to gather the information to put it together um and to ensure that we were one of the uh recipients of this this gr so just want to thank you for your time okay I'll just wrap up but I want to thank uh Dr artiguez social our social learning emotional learning department and uh instructional services on securing this uh you know this major source of funds for to serve our students uh you know I'm uh thankful that we have a a good Administration that's looking for opportunities to uh as I you know as I always said just like I take my approach to being board president is to uh look for ways where we can secure more funding for our children and you know I congratulate them on this and I look forward to uh seeing seeing this you know uh this grant this award uh be of good use to our students I look forward to see the the fruits of our labor so with that we'll move on to item 7.03 motion by trust Chavez second by clerk mono approved California state preschool program continued funding application for fiscal year 2024 2025 I'll open 9 7.03 public comment seeing none I'll move to question superintendent would you I just W to remind the board that we are a leading force in the state around preschool education and early learning education so in the past you usually approved for Adelante 1 and Adelante 2 preschools but if you see your board packet now we have added the SAR sa Chavez Early Learning Center and the mum right do I get that right Dr vestos uh with a very Innovative program at molum elementary I got a huge compliment for um area president Sandra Riva around the program at mullum and so again I want to thank you know honor to who honors you Dr vestos has helped a lot with the creation of all of these yes yes yes um we are a team right and we all need to highlight the people who really are on the ground doing and and moving forward so um I'm very excited and I just wanted to highlight the magnitude that of of this application of moving forward for a year 24 and 25 for the youngest of our Learners thank you thank you uh Coro as a beneficiary of uh the state preschool program in Alam Rock um it was always a passion to figure out how we can get back there obviously we can't go back and you know recreate the programs incredibly expensive but we're doing you know we're we're getting there and we have preschool available and so I'm very excited and thank you for the work that you're doing Dr byles and your entire team and the entire team that's working on this thank you very much for that um couple years ago it was actually a long time ago actually we were at the State capol uh testifying before the Senate education committee we happen to be right after right yeah right after the people that were opposed to vaccinations it's like a thousand people gonna be here all night long um but you know went out there gave it a best shot and came back um you know afterwards to find out that it was Jerry Brown that wound up killing it know or it was left in limbo yeah just didn't do anything with it very deflated but um you know God give credit what credit is do um the effort was made by Jim Bell at the time it didn't get picked up but very excited to see that it's actually moving forward now different form but still accomplishing the same thing and so um very excited for those kiddos that are going to have access to preschool um much like I did while I was going to our Al alrock state funded preschools with our alrock teachers there in the classroom um very very great experiences that in a in a very for formative age uh provided um very important um you know lessons and opportunities and so grateful that the kidss are now going to have that as well oh and if find May uh Dr Ros would you please come to the podium and tell the board uh the people that are interested in what we're doing the research projects because I I will not do it justice I'm very proud that now not only Alam rock is offering programs for our students which is amazing but we're also teaching the rest of the state and the Nation about what we're doing so dros please so we have um two um studies that have requested that Alam Rock be participants that we're really excited the first transitional kindergarten study was done in 2017 by air American Institute research and they contacted us and they'll be will be part of the second study the second study is really focused on how are we serving multilingual children and that's why they contacted alen Rock so we'll be doing that study at adante one adante 2 and painter since painter now is the first Vietnamese dual immersion preschool in alen rock and so that's an exciting study they're going to come they'll observe the classrooms and then they're doing virtual interviews with the teachers and so they're also the teachers will get a a gift card and stuff but we're really excited because the teachers are are participating and and actually want to do it the second study is the oh I don't get this one right the 21st century helped me with this one California um anyway they're out of UCLA in Berkeley and so they also want to come and see what the focus is on um on Equity how to see equity in action with the youngest children in TK so they're coming out they're going to video um some of our some of our classrooms and then we'll be a big part of that UCLA in Berkeley study also um showing equity and action in Al walk thank you yeah thank you thank you so much I saw was it before it uh TR sh we had something to say yeah thank you I just wanted to um again thank Dr bastos for her leadership and and kind of connect the dots in terms of getting our our families with our youngest Learners right to be you know on our campuses committed um to the community all right in this wonderful change um of providing them with a quality early learning education um in these Innovative waves uh ways um and then just wanted to thank the partners um think together in kadango again that it just time and time again um we continue to grow together um so just again appreciative of the vision and the implementation and has being so successful and really look forward to again kind of putting Alam Rock on the map as um an innovator in the multilingual preschool SP bace so congratulations no thank you for that information um it you know and thank you to all the staff uh for being willing to being open and willing to work uh and you know getting Al Mock's name out there in a positive light and so that's that's definitely changing the narrative alen Rock has been out there at the Forefront remember that um had the opportunity to connect Dr wup vales at Stanford with Dr Bower and we wound up becoming of the sites where they were doing research for Next Generation science standards so let's continue to keep that uh that you know let let people know we're willing to work with people and uh to for the betterment of of of of all of our schools out here in California so thank you very much for that work um very excited to hear this great news I'll just wrap up but thank you you know I want to thank our our our early learning uh department for uh for this this is um great work and I'm very very thrilled to see that you know U we we're adding painter to the list and you know it will serve as our you know I think this would be our first Vietnamese dual language preschool in the history of our this district and so I think that it it's reflective of this uh boards as commitment to uh you know while being mindful of our the resources of our district we're finding ways to uh push forward with more services for our children so with that I'll move to a vote uh all in favor please raise your hand all oppos uh item 7.03 is approved unanimously so now we finally get to uh you know section four you know comments and Communications uh so item 4.01 Teamsters we have the teamsters here this evening yes we do yes well hi uh good evening everyone my name isas I'm U one of the teamers I'm an AC technician um just uh want to represent the teamsters um I'm not normally the one that comes up here and speaks so um yeah uh we're supporting the district as best we can we're a small group and uh we're trying to uh keep the schools running as best as we can um like you see there's another of issues with the plumbing and stuff like that we also have plers that try to maintain um everything going for the children so yeah um thank you okay thank you so much we move to item 4.02 California School Employees Association Sharon sense her regard she was not feeling very well to okay we hope you feel better Sharon item 5.0 I mean 4.03 Alan Rock Ed Keers Association and Miss Rivera also sends for regards she's also not a feeling I don't see anybody else from area in terms of you know the formal moment that she send her regards to the bo okay I want to wish uh Sandra you know get well soon as well thank you okay it am 4.04 Alam morck administrators Association uh good evening board president minam and members of the board and superintendent Dr rower and all my Alan Rock colleagues and staff members as well as Al Rock Community my name is Alicia Myers Kelly and I am the principal at syvia Castel elementary school and I'm also a member of ARA um it's really a privilege to be here tonight so I can share what's going on out there in our community I want to give you some updates for October and November um from the respective sites so elementary schools are reported successful Halloween and costume parades many of them hosted fall festivals and are engaging in fundraising events such as wathon and risso mckeny would like to thank the district office for an unforgettable trick-or treat with very little tricks mle schools celebrated Halloween with Scream fests fall festivals and rallies they have been taking field trips attending High School information nights and participating in Fall Sports such as basketball Shephard would like to thank the board president mfan for attending their Spring Fest and bravely taking on the haunted house um our TK through 8th grade schools hosted fall festivals and Halloween and costume parades uh their students are going to be attending science camp soon and they were um very happy to see the little Heroes soccer league come back uh they say it engages all of their students uh they're also implementing their clear touch boards and attending trainings there uh that concludes the updates for this month thank you all for your time okay thank you so much so we move to item 4.05 superintendent B I want to thank the board for trusting in me and for um for supporting and my family um it has been an amazing ride it has been a privilege to Ser each and every one of the kids uh we started with 11,000 that was um the enrollment when I took this District in June 3rd of 2014 and now we're at 7,466 and yes it has been quite a right it has been a right and a privilege um to serve you as a board and the community and I want to thank you for the vote of confidence on my contract um just hope that I can keep serving and um bringing to our community the resources and the educ the high quality education they deserve and I just wanted to say congratulations and thank you School psychologists because this is their week I know we have a lot of I saw uh also a retired teachers week and all of those wonderful things but I want to shout out our school psychologist for the very very hard work they have before them they make very difficult decisions on behalf of our students and our families and I just wanted to make sure that everybody knows and Mr Colona please please let them know how much we appreciate their work thank you uh Al school board for your support and thank you community for your support okay thank you so much so more time 4.06 uh Communications and comments by members of the board and I see trust Chavez I wanted to thank the veterans uh for putting their life on hold to serve our country thank you for your sacrifices you made during for your family and thank you for your courage strength and dedication to keep us safe you know the sacrifice that many men and women have made thank you for your sacrifices our de to the heroic and Valiant men and women in service of our country can never be repaid they have earned our gratitude for the sacrifices they have made getting proper funding and care and programs in place says much more than just thank you for your service for it is the soldier who must bear the deepest wounds and scars of War thank you thank you so much uh vice president Herrera loera thank you board president um yes thank you uh to all the Veterans for their service um and their families I know my uncles served and I know along with my my uncles my um aunties and my cousins also served in their own way um and holding space for them when they came back and so um as you know as well as a country that continues to um serve in our own way and we know that the um service outside of our country um has its Ripple effects and I look forward to um a day where we don't have to send off um our our Warriors to um fight in any War but um I also want to I want to honor um Andrea Flor Shelton who's no longer here but um she uh in her morning job um leading our city of San Jose uh gathered our neighborhood associations together um and coming together for a conference for the neighborhood associations and so I want to honor her work and um also all of those that are a part of a neighborhood association who volunteer a lot of hours and really hold our cities together our city together um so it was good to be there um and see you know Andre Flor Shelton in her work um element um also uh Andre FL Shelton and um Andres GTO we were able to um attend a press conference at one of our elementary schools with h congresswoman zofran and supervisor Chavez um to continue to stand against lead um in our community because there is no uh safe lead levels in blood so um we know that that's been a fight for a while um you know doing uh our um what we do as Leaders to stand up against um any wrongdoings to our community and so um continuing to do that to ensure that um our communities um are not only have you know quality education the best education the best teacher psychologist and all that but also a living environment that they can go to sleep in and be healthy so that they can come back to school the next morning and be their best um also I uh was able to attend the um Hall of Fame dinner and induction with our neighbors from the East side Union High School District this past weekend um honoring leaders within our community that um have done some amaz amazing things that were're able to put in to the hall of fame um so acknowledging that and then also want to um highlight uh hiking trip that happened today with uh Julia alimento um who took now I believe were 40 slips that I'm not sure how many of them got to go but this was the second hiking trip the first one was about 20 students and so those students must have had a good report back and they had double the amount of students um interested and so um it's just great to see leaders um she also serves our County as a judge and so leaders wanting to come back to our district and invest um and spend their time with our students and staff so want to highlight that um and then also you know as an indigenous woman highlighting that we are celebrating our American Indian Heritage Month that you know should be every day especially um you know as we honored today and board uh president um opened our board meeting honoring um the indigenous people of these lands um you know it's important to um always you know acknowledge uh the atrocities that have happened on our land um and never forget the truth so we never go back to it and we just move forward to it so um honored to be a leader too an indigenous leader contining to do my piece um to make this community a better place for all so thank you board president okay thank you so much uh CL ptero we have any comments okay well you know uh since this is my last regular meeting as board president I got a lot you know a lot of things have happened in the last month first of all I I want you know uh some there have been some comments in the press that have come you know uh come to my attention recently so I wanted to you know uh make some uh Corrections for the record there so uh you know at the last board meeting there you know uh individual trustee made some made some statements regarding fiscal irres responsibility I want to set it for the record straight that this you know this board has been phisically responsible uh we are uh you know with the uh new tent with the bargaining agreements approved with all our unions and uh you know and the uh you know uh that this District retains a healthy Surplus uh you know per you know uh per the September 15th letter from uh County Superintendent Dr danan Who you know who approved uh out you know gave approval to our uh local control accountability plan as well as our District budget that you know we uh you know that this board has managed and this Administration has managed our budget prudently over the last couple years and again uh we you know our budget re you know retains a POS posi Outlook so I wanted to set the record straight that you know U that um this board has been nothing this board majority has been nothing but phisically responsible also uh in regards to some comments I had heard from a individual trustee made to uh uh KQED radio uh I want to say that you know you know as someone who who has uh put time and attention to visiting all our schools you know uh you know I think that our district has been uh all has always you know at least since since I have been here on this board to be to work in in part you know as a strong partner to our families you know meanwhile making sure that all our schools are a safe place to learn for all our students uh whatever their background wherever they come from and you know we you know it is not you know it is our job as Educators uh that we maintain a safe and welcoming environment for our children uh and uh and we do so working transparently with our parents I have visited our schools uh you know our you know for the most part our teachers uh maintain uh good respectful relationships with our parents and you know we you know uh you know I I as I've always said uh a Student Success is a partnership between uh schools and families we can't have one without the other and I want to make it clear that we've always been a uh you know this district is uh you know has served you know our families for well over 90 years in fact this is our 94th school year we you know uh there is no you know uh you know this is a familyfriendly district but also a safe and welcoming District so I wanted to set the record straight uh on those issues and I take this opportunity to remind our you know uh all our board members that when we you know please you know when when we speak to the press and we you know uh have our Outreach to our wider Community you know that we you know be sure to you know know the facts uh and you know and as I've always said to do do our best to put you know put our best foot forward and to always try to uh get more you know always to get get the fair share for our kids and our fames so with that I wanted to move on to uh you know the good stuff here so I all I too want to wish uh you know uh tomorrow is a well actually Saturday is but we're we are observing it tomorrow a happy Veterans Day I want to thank our veterans many of whom work in our you know many veterans who work in our district for their sacrifices uh we would not be here if uh if not for their courage and their willingness to serve as I you know as I said earlier uh you know uh uh was it American democracy is something that you know uh that mean that it's a work in progress it needs to be continually worked on we all have our heart in uh you know uh in its upkeep and so I wanted want to honor the uh sacrifices of our veterans and also the efforts of those who currently serve I you know now that it's been mentioned I want to wish our school psychologist a happy national school psychologist week you know I hope you know I hope that you we all you all and we all enjoyed a long weekend coming up uh I had forgotten but you know uh it has come you know I did not have the opportunity to mention this at the last board meeting but uh you know I wanted to all uh was it mention the passing of Randy Barber who taught in our district for many years a music you know a music teacher uh who uh passed away last month I wanted to take this off opportunity to uh recognize him for his his efforts for our kids over the years and I do want to say that uh you know in my interactions with Randy he was always you know uh he was always one who who who you know metant what he said and said what he meant and he never missed any words I've always uh uh appreciated his cander uh so you know I want to extend my condolences to the barber family you know it's kind of uh you know I got I think I got to see him play for uh perform for the last time at the Alam Ro uh Jazz fundraiser this past June so uh you know uh Randy will be Randy Barbara will certainly be missed and again I want to extend my sincere condolences to the barber family on the passing of Randy um so with that uh lots and lots of things have happened since the last board meeting I visited 12 of our schools uh you know on on October 13th I went to Renaissance at Madison or Cesar shz Early Learning Center uh San Antonio Elementary in Lucha I uh you know uh you know got to see our you know uh our Early Learning Center in action we're providing providing this great service for our families uh lots of learning going on at at uh Renaissance at Matson and San Antonio and uh Lucha all you know uh since it was the F Friday the 13th I got to tell this tell the story of The Legend of why Friday the 13th is bad luck so you know in keeping with the spooky theme of October uh and you know but last but not least I wanted a special mention for Lucha because uh they persuaded me to be part of their walk even though I was not prepared you know you know wasn't in the right wasn't in gym clothes right but I ended up doing a doing a r doing a lap and sponsoring myself so I'm always happy to uh make a charitable donation to our schools uh or ever possible uh W you know two Frid uh two weeks ago I did you know I visited uh Russo mckinty painter Shephard and McCollum uh you know I got to congratulate our our painter Vietnamese dual emersion kits on a job well done at uh uh holding their own against windmill Springs at the 32nd annual Moon Festival uh you know uh was it uh MC colum had a you know growing a beautiful garden you know uh so I thank Miss Linsky for for showing me uh uh you know the efforts of the third all the third grade classes uh what is it at uh at Russo uh it was College week at Russo mckinty so I got the opportunity to talk a little bit about uh my college experience as well as my day job as a guide counselor and a college and last but not least was shepher uh I had the pleasure of opening the uh the the Screamfest and yes I did go through I did go through the haunted house and yes it was it was truly haunted um and then today you know it was a busy day today I visited Ryan Meyer adalante at Okala you know uh you know where all you know uh there's at Ryan the first grade class was Building Bridges uh was it I got the the third graders at Meyer were uh you know I'm uh learned a lot about government I had a great time you know explaining how a school board works in in a nutshell to uh third graders I got to see off our eighth graders at Okala and uh adalante and I wanted to make a me mention at Okala we had a what a sixth grade science class that did a project on cells and they did everything from uh h a cell made of Legos to baking an actual cake and so uh you know I wanted to uh you know but you know I wanted to congratulate all our schools on a job well done I en I always enjoy you know the tour the annual tour of Alan walk it's a you know it gives me an opportunity to visit our schools see our kids and our teachers and our classified staff but also you know to to promote you know promote Alam schools um so as as uh board vice president mentioned I had a you know uh you know had a great time at the East Side Union Union High School Districts Hall of Fame dinner uh you know that for the most part that's where our our kids transfer to when they graduate from Alam Rock and so it's always a a great thing to see uh East all east side San josein do well and you know celebrate their successes and yes I had some success at the silent auction which I won't say uh let's see here uh parent University at San Antonio was great uh as I've said it's always uh it's always great to see our parents uh and it's a great thing to see our district meet our families halfway uh to show uh you know what Alam Rock can do for your family and your kids and I thank our uh student services staff for all for uh always being out there and you know working to uh make sure you know working to uh make sure that Alam rock is a visible and active partner in in the success of our kids and and last but not least right before right before this meeting uh you know superintendent Bor and assistant superintendent Chang and I had a meeting with Senator coresi to as I said L you know Lobby for ways where we can we can get our fair share of resources for our kids and uh you know given the uh you know some uh the demographic facts that our district serves right 78% of our students are uh what is it are in you know uh low so you know in the lowest socioeconomic uh measures uh you know uh you know I learn you know uh our our uh was it 2% of our student population are un house students which has doubled since the pandemic uh and yet uh we are we you know uh we are the uh uh was it we are the uh School District that faces the most funding constraints you know due to uh our G due to our geography so uh you know uh as I said you know there's a I I've always said that there's a belief that the board president has two jobs right one to be uh the chief uh cheerleader for the district but also to be you know the chief lobbyist of the district as well so we had a productive meeting with Senator basy and I look forward to a future meeting with state assemblyman to you know uh you know find ways where we can you know to get our fair to get a fairer share of state aid for our kids so uh on that note you know um it's it has been a uh a a honor and a privilege to serve as uh board president this year I wanted to make you know oh I forgot what uh you know our district is U going to have a partnership with Silicon Valley Career Technical education you know it all started with a conversation between myself and the uh uh board president of uh Silicon Valley CTE Brian Wheatley and you know and we got you know our our staff working with their staff and we're able to uh bring uh was it CTE programming for our for our kids from Silicon Valley CTE uh for the upcoming spring break later this school year so I'm excited that you know uh you know I mean I'm able you know I'm able to get more for our kids and I wanted to reflect on fact that this has been you know uh uh you know I know superint you know and superintendent bow and her Administration has had to bear with me this past year but uh this you know uh this has been a very very active board presidency and you know from everything from uh what is it uh the east you know the uh east side San Jose board president's lunch you know to you know reassert our regional role again and you know the tour you know my annual tour of alam Rock and uh you know all the lobbying I have done on on behalf of this District uh you know uh this has you know uh I I'm hoping that uh you know uh my efforts have been you know leave the district for the better and so I I certainly you know hope that all all uh all these efforts bear fruit and we can bring you know more benefits to the district and I I hope you know and I encourage my my my colleagues when when when the gel rotates to them to uh to remember that being Bard president is both uh what is it uh being Chief cheerleader and chief law obious for the district so with that we'll move on to Section 8 Human Resources uh item 8.01 resignations this item is information only so I'll open to 8.01 the public comment all right see no public comment any questions and comments by members of the board uh seeing none I'll just urge my colleagues to read at uh you know uh read at their earliest convenience we'll move to item 8.02 certificated substitute pay raises second okay uh have a motion from truste I mean clerk quo second by vice president Herrera Lera I'll open 8.02 to public comment uh any questions and comments by members of the board okay seeing none I'll call for a vote uh all in favor please raise your hand uh all all all opposed okay item passes four to zero with the truste for Shelton Not voting so move to item section nine contracts over 100,000 item 9.01 approve second okay motion by trusty Chavez second by motion to approve by trusty Chavez second by K quo approved contract for with after school Music Academy for the 2023 20 24 school year this contract will provide an enrichment program including music martial arts and hip hop dance to George Middle School Okala middle school Renaissance at fiser Renaissance at Matson and Shepard middle school for a total of 20 weeks uh submitted by state and federal in the amount of $178,500 I'll open 9.01 public comment good evening board president fam us trustees superintendent Bower in Alam Rock Community my name is Veronica Talton I'm a performing arts teacher at George middle and Linda Elementary I'm speaking uh just to um acknowledge that this is support for after school music um and PE because it has um martial arts um and I want to give Applause to my colleagues in the visual performing arts department and PE Sports um my question is um and I know you can't answer this but I'm just wondering if there's any type of evaluation or assessment of the effectiveness of the programs this one as well as others so that we are assessing and meeting the needs of the students once they have been served I know other uh school boards do something very similar so I'm hoping that we will continue with programs like this to emphasize the importance of the Arts that is what drew me to this District because um instrumental music is a part of the collective bargaining agreement I'm a musical theater person choir and piano I certainly love that th those things will be featured but more than anything I want students to be served and to be done to the highest caliber possible and I'll just end by closing with a quote from one of my favorites uh aors Frederick Douglas and it is in my email signature and I try to live by it it is easier to build strong children than to repair broken men so thank you very much for listening righty so with that move to question and comments by members of the board yes uh vice president her uh I would like to um have staff uh update us as to I mean any programs that we have in our schools any uh teachers you know we ourselves we're always evaluating ourselves so um it would be good to see um what type of evaluation tool and if it if there is if there's not one um if there's any models that maybe we can Implement um and maybe I don't I don't know my understanding my understanding is this is going to be for 20 weeks so not sure you know if it applies because obviously you make it better for them the next year I don't know um but I think it's important that we evaluate and that we continue to bring these prr progam s right because they're life saving because our children get to just be themselves after being stuck to a box all day long in their you know desks so I'm excited I'm excited about this um and you know reinvesting our uh funds into and bringing funds into these types of programs um and maybe providing some sort of evaluation at the end so when we bring back more uh maybe not necessarily this one that we can learn from it and make it better for the next time yeah thank you thank you all right I'll just wrap up with you know uh you know uh the Arts are an important part of education and you know uh I look forward to looking to learning you know uh learning how effective this program is but for the time being uh I I always feel that it's important to get services out to our kids you know uh where we can so with that I am in favor of this item so uh with that said uh having a motion in a second I'll call for a vote all in favor please raise your hand I'll oppos uh item passes four to zero with trusty clor Shelton Not voting moving to item 9.02 approval contract resources 20324 school year in the amount of $150,000 second okay motion by K cono second by vice president for Lera hang on I'll open to uh you know open 9.02 to public comment okay seeing none questions and comments by members of the board I see uh crusty Chavez for clarification purposes can you please elaborate on the Fe um it said which is 3,700 per hour slash or day and also how many students will just be serving you so this is way it read 3000 hour last on the actual on the actual price may I ask Mr Colona to come and clarify because this is an item from special is that okay to uh board pres yes yes can I get you to repeat the question yeah right um here's the question this yeah so it said 3,700 per hour it's actually it's actually $3,700 per assessment so it's not per hour no no we're all in the wrong business right and it's a very competitive compared to other agencies which is why we're and how many um they it depends on the number of Assessments so has assessment requests come in they'll be servicing those students so it varies um we have a school psychologist on leave at two of our middle schools so they'll be handling those assessments plus picking up extras has yeah okay contract permits thank you thank you so much anyway I forgot to ask you that one well uh okay any other me uh question comments by members of the board alrighty I'll call having a motion in second I'll call for a vote all in favor please raise your hand all oppos uh item 9.02 is approve uh 4 to zero what trusty Flor Shelton Not voting I'll move to Part 10 contract extensions over 100,000 motion Mo approval oh you trusty sh we made the motion would you care to read the amount to to save save us all some time so submitted by special education original approved $556 request increase of $564 120 of the total contract amount of $1,468 th000 okay having a motion from trusty Chavez second BYO I'll open item 10.01 public comment or president can we U add to that and just to read with who the contract with who I I'll read to approve the contract extension with Pine Hill school for the 2023 2024 school year thank you okay uh okay questions and comments by members of the board all right see yes uh once again not to relay their point I think it's important to note that um Alan Rock School District goes out there and is the uh the district that provides the services and the education that all of our kids uh need we don't get to counsel our kids because and we don't want to we want to serice provide service to our our kids and we do a very good job especially with regards to special education very appreciative the work that our staff does it's just an example of how of what alamro does to go ahead and meet the needs of all of our kids regardless of their abilities and so um just wanted to make sure to underscore that because there are our competitors out there that are privately um run and they receive public funds and yet they do not um you know they sometimes Avail themselves opportunities to counsel out kids and send them back to the home districts and so wanted to make sure to underscore the reality that we live here in El Bron okay thank you quo I see no further comments and questions Chavez and I just wanted uh to agree that the individual instruction and Behavior Support they give to the children is is really good thank you okay all right see further questions and comments by members of the board I'll call for a vote all in favor please raise your hand all oppos uh item passes 4 to zero with trusty Flores Shelton Not voting so we move to section 11 consent calendar we approve the consent calendar or the balance of the consent calendar okay so I have a motion from C quo and second by vice president Herrera Herrera Lera to approve items 11.01 through 11.10 and 1112 which is for information only I'll open it up to public comment seeing none comments and questions by members of the board seeing none so with that I'll call for a vote on items 11.01 through 11.10 and 11.12 uh all in favor please raise your hand all oppose uh items 11.01 through 11.10 and 11.12 are approved 4 to zero with trusty Flor Shelton Not voting so with that we move to se section 12 12st session uh item 12.01 announcement and public comments regarding uh items to be discussed in post session Dr Bower will you announce the items item 1203 conference with legal council anticipated litigation for potential cases item 12.04 there's a number of them as on the agenda and 1205 Public Employee discipline dismissal release very well so with that I'll take public comment on item 12.01 uh seeing no public comment 12.02 the board will now recess the Clos session we'll take a 10minute break uh the board will resume in close session at 8:43 pm.

it cannot be added after okay if you go toex go to drafts go to drafts it's in drafts wonder I couldn't find it okay so now I know where it's at yeah because you have you have administrative access and that gives you a chance to see see things as we add them through the month so um uh yeah and and that's a really because it's a lot of stuff if you don't can't see it until the day before yeah and that's what I've been yeah it's way too much to see right at the end okay so I look at drafts okay do I have a motion to adjourn tonight's meeting I make a motion we adjourn the meeting oh I'm sorry when's the next meeting oh yeah December 14th yes ma'am 5:30 at 5:30 now do I have a motion to adjourn I make a motion we adjourn the meeting I'll second that motion all those in favor I'm Melinda saski I Charlene Diaz I Fred rushon I barbariki I Sheila Barnett we are [Music] adjourned [Music] that

in B Town Hall it's Saturday December 2nd I think it's the day of the holiday it's like the holiday walk yeah so and the the um steering committee well the J Goldson the consultant recommended a potential method of getting more participation was to link it with something else going on in town I think we want we I was on I am a member of a working group to sort in marketing and we are careful to say it's it's open house of town hall it's not we don't want to specifically link it with that stroll it's just there's a lot of things happening that day in town which is great and that's sort of not trying to split hairs but the the marketing and publicity is please come to town hall for the comprehensive plan and you might be here for some other cool stuff happening is there some kind of material that we can distribute to people to spread the word um there there's some draft materials that were produced by Jam Goldson that I think probably will be released through the um upcoming steering committee okay I I'm on the working group but I think it's part of a group we didn't we didn't get to that level to say who's authorized to send it out I mean Beth Reynolds as um kind of under under her purview has been starting the marketing and so she's sent some but that's a good question I will add that to my okay working group of when when can it freefor all everybody please start sending okay all right great Alvaro is there anything happening with the design Review Committee are they working on anything uh no that I seen I know that they met last week but we haven't had any update coming in okay I know they had some other kind of projects they were kind of like signage and things like that they were interested in working on at one time I didn't know if they were yeah I saw that on their agenda but I haven't received any report or like follow up on that okay um sustainability committee um I I don't have anything I could give a quick update that uh we met last week um or actually this week Samantha the sustainability coordinator and Peter and we were just going over a memo that um they're preparing to kind of just like break down the tree bylaw and just kind of like be a a complement to it so it will be more specific in just kind of like giving a uh kind of like pointing out what had been the changes since the last time that you guys saw the bylaw and kind of just like having a breakdown and understanding of it so that will probably be coming in for the next meeting okay yeah and at some point meanwhile I'll be working on the um just understanding the new stretch codes um and working with the stain sustainability committee on that as we talked about even back in the spring um CPC CPC met this week um just to really talk about the things that are coming up for them for on the town warrant at um town meeting um and um the other thing we talked about why I gave just a little um update on I I mentioned it before that um we're starting to work on some of the properties that CPC has given funds for these include The Corner Spot property the farmers market property the Valentine Barn um there's one on Olive Street um seems to me there's at least one more um properties that CPC has given funds for for and it it gets a little complicated like how those funds are used how how they they have to be used right so in the case of both the farmers market and The Corner Spot um since those funds have been used and the pro properties have been purchased um they're now used for a completely different purpose really than was in was intended right um because just wasn't being used for anything else so instead of this the space just sitting there empty it got used for a good purpose now the problem is that in the mean time that the town I'll make an assumption that the town as a whole has kind of now really fallen in love with those spaces and the use of those spaces but that doesn't mean it agrees with legally what that property is supposed to be used for so it's kind of a little messy tangle that has to be undone and a while back um it this Falls a little bit those properties since they're owned by the town Falls a little bit under the select board but the select board being obviously overextended at at this time had asked the CPC if we could start pursuing these things and having a at first really the the restrictions on those properties um so that we can kind of get those those things kind of uh straightened out but it's a lot more it's kind of a lot more complicated than that so I'm one of people that agreed to work on it you know because I just think it needs it just needs to be done at least to start the process so I talk to Lisa me about it um to try to understand it from a legal point of view and those those kind of discussions and things are just going to continue as who try to figure out how to you know how to use those properties how we can use them you know and try try to try to get those things figured I don't have an answer just trying trying to get more information about it so just to keep you updated sted I will just say Trisha because I know you were instrumental in the success of The Corner Spot um that to be cautious in the sense that because you were so instrumental in making it happen to be involved in trying to kind of remove the Restriction may put you in a hot seat for the ultimate decision so I'm just going to throw that out there that I would advise you to be cautious with that you have made an assumption that I'm trying to remove the restriction not knowing which way you're going yeah just being involved in exploring how the Restriction Works may put I'm just sharing my thought that yeah no it may be a challenging thing and there may be other people on the planning board who were not involved in that project that you may want to work with so that there's less questions I understand yeah I understand what you're saying because you were you were instrumental to a beautiful successful Corner Spot project um and so if the end result is some kind of shift of a restriction not because you're pushing for it but because that's where maybe the select board wants to go um I would be cautious I would be cautious in your shoes because then it creates a credibility question or conflict potentially so I'm just throwing that out there I understand I would just um caution not to make assumptions either about not about you either about either about what I'm doing or about like you mentioned the select board so I don't think any of those things are actually coming into play really it's just a pure Gathering of data about what the options are good bad ugly right and that's where we are right now if anything I feel like I'm about I'm about the data the realistic options absolutely and I'm not saying that you're acting in a purly what I'm saying is the ultimate result down the line May contradict where it's now like right now it's at the data point but eventually the select board tries to or any entity tries to reverse it it um I for one am cautious about that right about the role if you will um because you you were huge in making that happen do you know what I mean to begin with so all right thank you all right next on the uh agenda oh Metro West Regional collaborative so that's yeah there is a meeting on um November 30th so I should have a update at the next meeting see you're going to double meeting that day morning and night be a lot of planning that day are you do you typically go to them I typically so we'll be seeing each other there early morning all right good we got a team okay great um but there's nothing else from there right from now uh no just maybe like a quick note that we met with um Travis and Camille who are both of the people that are running that um sub region committee within mapc um and they're just kind of like going around talking to all the planning departments uh trying to like learn more about the communities and just trying to like see what is the best way that they can support us so it was just kind of like a quick conversation to learn more about ashon okay okay I mean can I follow up with that if you guys if so obviously they know and you know we're in the middle of a comprehensive plan so that was one and then two the um MBTA zoning is comes even before that so like did they offer are they is that something there in involved with and do they have any um information that would be helpful to us like in general MC I believe does provide assistance um in any terms I think that if we were to like reach out um for any kind of like topic they probably but I know that they also have timelines of where grants are provided for that end so I don't know that I don't think they have like kind of like open Office hours that you can kind of just like go and ask for it um it's more kind of like they have like set times where you will Pro ask for Grants and then they will kind of like provide some sort of like technical assistance depends on that okay and then they do they have any um I mean I think we do have on our website now some general information but do they have any that is better improved since what what we have that we might want to bring to our website about MBTA communities I can definitely like check out and see I I honestly haven't looked in depth into like mpc's information on um MBTA um because I've been more working directly with the guidelines that the state provided because I was just kind of working on the model itself uh so we F in that but I'm happy to just go over that and see if they have any extra information that I can add into our website I mean I I don't want you have to research more like when you have these conversations and you said you were meeting them and they're like no we just made this really nice brochure that we've gotten great feedback from other communities that's kind of what I'm asking more than to scrub because I do look at their stuff but just if it comes up I guess because I mean we've had people on for those presentations asking for information right so all right cool good point all right any other reports from anything else all right um planning board office planning office updates um for any of the projects I can say that everything has been going smoothly we haven't received any sort of like hiccups on it I know that uh for 39 Union Street they have been working closely with Board of Health so they're moving along um and that's kind of like it we haven't received any other reports okay thank you uh no application no new applications received at this time not at this moment all right um next meetings obviously um our joint meeting with the select board is on Wednesday the 15th I believe they have our time at 7220 um so we will be discussing the um MBTA options possibilities I've been working on that with Joe manani and Peter and Alvaro and um so we'll have I think we're very ready we're just trying to make the information really clear so that we can present those things um yeah so that they're understandable and um so and then and then we have right after that is um the uh um discussion about the comprehensive plan um project management team so those are on the agenda for the 15th um November 16th it's not on here is the next comprehensive plan meeting is that right yes so is that the 16th yes so it's our off week right U November 30th obviously is the next planning board meeting followed by December 14th and then uh we break until 2024 um anything anyone has before we oh actually before we do the meeting minutes no we'll wait we'll do the meeting minutes first we're going to go through these bios you can leave when you've when you've corrected your bio otherwise you don't get to lock walk out the door all right meeting minutes um they are here the right under the agenda I think on page three line 85 there was some inaudible spelling maybe we can come up with something I think that was supposed to be 4 in clabbered would make sense that's logical there you go um yeah as clabbered is usually 4 Ines yeah this is why I'm grateful we have Architects here when we get to the legal stuff I say the same thing excellent um it's like a game I'm like what is that word clever pattern yeah it definitely Cloud board okay um that was my only change that I did not know how to make I will say I feel like our minutes have been better so whoever is doing them good job the only thing I would add is in line 138 when it was talking about the representative to the Metro West Regional collaborative the last line with last two lines is if the members agreed to add this item to the next agenda to allow M Hayes an opportunity to volunteer to fulfill the position the only thing I would add is just to put Miz Hayes the associate planning board member because it kind of floats yeah it's like yeah doesn't say why that person would be appropriate so otherwise I don't think I had any other edits anyone else just this is kind of a silly one but I think has been said before um usually when the meeting notes make a reference to one of the members of the board speaking uh they put miss or mister uh but with Anna they go straight to Anna tusinski where where is that I'm so special you yeah line 49 for um I know I we love the the sound of Anna Tes miniski is very but it's just inconsistent with the other I'll be Miss Tes miniski well you know I mean but I don't know if that matters it just consistency is good sure let's do it well like on the first page they say my whole name right Trisha Kendall called the me the planning Bo to order so sometimes it goes both ways well sometimes I think it's like the first time your name is used it's the whole name and then after that it's shortened but I'm not sure then I'm fine but I'm not sure if that's the pattern um I mean we can leave it alone it's not a bad thing to like for instance Margie was mentioned on line 30 and as Margie Gastel and then after that she's always GLE so yeah that makes sense oh that makes sense that it might be some kind of um Gat what's it called American Journal like there's a might be one of those what's it called Guides of style manual style things sty yep okay so I guess I'm only mentioned once I object just kidding see Mark Don spell out twice oh boy we really we are really like detailed Bo over here just be uh I think we're good I think I'm going to make a motion okay to accept the minutes for September 20th 2023 with the changes to line 85 and 138 as discussed just with changes second a second and a roll call vote an teski i Mar I Katherine Jersey guy and Trisha Kendall I um I will say that the minutes have me as joining late I take note of that and I will try to be more on time waiting for you Anna but I know that you're probably coming in from the city so I didn't oh yeah it's in there it's like there she is coming late you said they're getting B I know it's right there yeah exactly that's why I was only mentioned once you know what I mean I saw that too and I was like h a flag right there look at her she's not even there I don't know why that would be I guess I'm not going to fight it it's there we already voted for the minutes and I'm sure it's accurate but I'm guessing saying I was maybe 2 minutes late so next time I'll be like let's time it so all right if everyone I think in the front of your binder is your bio I I I did print it at some point but I don't know what happened I don't know if some members took it but I remember that it was a coup months back no it's not here oh no are they easy to print out no we don't have to do we'll do it next time but M only had a change in one number yeah it's true yeah I think would you like us to do you want us to find them online and make edits I think they're online somewhere right I I just figured it'd be easier if we print it out and everyone just but we did it once I remember moing it up Mar actually Marcelo was the only one that turned it back in and I made it up yeah take note this is outside the minute so sorry for you give something to do I'll remember I told you I put more than two decades so it never had to change but now I can more than 25 years are we adding a bio for Amanda I'm assuming okay yeah I don't know if anyone actually reads them but it's good just to have them so we're just trying to like see if anything change in our yeah if if I mean may not have any changes but if there is something you know I understand I'll send you no worries no rush and if it's not by Monday I'll send you follow up email I think mine's good as is no EXC excuses you're like going away all right I guess is there anything else before no I think we're good I'll make a motion to adjourn our November 9th hearing second and a roll call vote and a teski i Catherine Jersey and oh and Trisha Kendall and we journ at 8:20 oh officially at 820 yep wow at you wow that is amazing every now and then I

thank you very much we'll see you back in open sessions there right right yeah somebody spent 40,000 we don't have quum yet okay now you okay okay very well now okay H now that with the board having quum again the board is now uh uh resuming close session at 9:48 p.m so we now move to section 13 reconvene to open session item 1301 uh 13.01 report of action taken and Clos session nothing to report okay very well okay we move to Part 14 future board agenda request uh 1401 request from the Board of Trustees and or from the public request shall be submitted in writing to the superintendent or designate with supporting documents and information if any at least one week before the scheduled meeting date item submitted less than a week before the scheduled meeting date may be postponed to a later meeting in order to allow sufficient time for iteration research of the issue that move to part 15 in ger I 15 1 I ATT turn the meeting at 9:48 p.m.

e all e good morning ladies and gentlemen if I could ask you all to stand we will welcome our most honored guests our veterans I will introduce them by Arrow of service as the first two banners come in please observe a moment of silence as we honor the Fallen at this time the banners for World War I and World War II thank you the veterans of [Applause] Korea the veterans of [Applause] Vietnam [Applause] Veterans of the Cold [Applause] War [Applause] Veterans of the Persian Gulf and [Applause] Afghanistan and [Applause] Iraq [Applause] and the Brown County honor [Applause] guard [Applause] and now the Brown County Scouts will bring forward the colors guard guard prep to guard colors col guard turn guard return good morning please rise and join us in the saying of our Pledge of Allegiance I pledge allegiance to the flag of the United States of America to the stand indice thank you Violet and Noah good morning I would like to welcome you all to our annual Brown County Schools Veterans Day program in the Larry c banks Memorial gymnasium my name is Emily Tracy and I'm honored to serve as your superintendent of schools today we have the greatest pleasure of honoring our veterans both living and past who have selflessly served our great nation at this time we would like to pay special recognition to any widows of veterans who have joined us today thank you for your [Applause] service thank you for joining us this morning I do hope that you enjoy what promises to be a very special program you may be seated at this time our Brown County School choir will perform the Star Spangled Banner oh say can you see by the light what so proud We at the Twilight stripes and bright stars to the for the ramp we watch were so G streaming and The Rock the BS bursting in air they Pro through the night that our flag was still there do that [Applause] starle the of the and the [Applause] the at this time the bchs band and combined bcms and bchs combined choirs will perform the Armed Forces Medley the pride of America as we uh perform each of the service hymns would you please stand for your branch of service veterans [Music] the United States [Music] Army over H over we willit [Applause] the and the are rolling along in the United States Marine [Music] [Applause] Corps to the shes of we will fight our country's batt in the air on land and seify for right and fre and to keep our H Earth CLE we are proud to CL the tit of United States [Music] GL [Music] the United States Navy away fwell to we s that break up B to see through swirling we [Music] meet the United States Coast [Applause] Guard always ready for the call we place our trust in the Ser stor and shall our purpose be is our guide our F and glory to fight are the United States Air Force the wild [Music] the live down nothing you [Music] our [Applause] at this time I would like to welcome Mr Bill Hamilton and Mr rman to present the Patriots pen and voice of [Music] democracy thank you everyone for being here today to honor the veterans and all our comrades their families members of our community and guests this Veterans Day we want to thank our superintendent miss Emily Tracy the principals the teachers the staff and all the students who have helped make this happen my name is Bill Hamilton and I'm the commander of the Nashville Veterans of Foreign Wars the VFW post 6195 it's an honor to be here today assisting me is this is my junior Vice Commander Ed ritesman I would like to take a moment to thank everyone here today for the support that Brown County always shows her veterans did you know that the brown county is home to the remains of service members dating back to the American Revolution today's young men also continue proudly serve our current veterans organization provides the flags that are placed on the graves of our military veterans every May volunteers and students help Place those flags we thank you for your assistance every may we sell buddy poppies buddy poppies Trace their history back to World War I and Flanders Field the donations we receive pay for the awards we are giving out today and other school based projects the patriotism and generosity of brown county is inspiring thank you for all your loyal support each year the BFW wants to recognize students and teachers through the Patriots pen program the voice of democracy program and the smart Mayer citizenship education teacher recog recognition program each one is judged by a panel of veterans and community members our top three winners for Patriots pin will advance to the district level where they compete with the winners from the 15 Post in our district the district winner then advances to the state level and state winner advances to the National level prizes monetary Awards and scholarships are awarded at each level the national winner will receive $5,000 this year the Patriots pin theme is how are you inspired by America and 15 students in the sixth grade competed by writing an essay this year we are happy to honor and congratulate the winners of the Patriots pin our third place winner for Patriots pin is Allison [Applause] shrer Alice can you come forward got him okay Allison's Allison's award is an engra medal a certificate and a monetary Award of $100 [Applause] congratulations he do I go back up I no you go back'll after it's over our second place winner for the Patriots pin is Parker [Applause] Allison Parker please come forward you're beating me here that's okay Park's award is an engraved medal a certificate and a monetary Award of $125 congratulations Parker thank you and you have this too our first place winner for the Patriots pen is Violet King Violet coming forward Violet's award is an engrav medal a certificate and a monetary Award of $150 [Applause] congratulations this year's Voice of democracy theme is what are the greatest attributes of our democracy and 133 students in the high school competed on the audio essay our top three winners will advance to the district level where they compete with the winners from the 15 posts in our district the district winner then advances to the state level and state winners advances to the National level the state winners will receive a trip to Washington DC and the national level they may receive up to a $35,000 scholarship this year we are happy to honor and con congratulate the winners of the voice of democracy our third place winner for the voice of democracy is Carly [Applause] trap thank you congratulations our second place winner for the voice of democracy is Julia [Applause] Bert Julie is coming forward Julia's award is an engrained medal a certificate and a monetary Award of $2200 congratulations thank you very our first place winner for the voice of democracy is Lily [Applause] voils [Applause] see you again Lily's award is an engraved medal a certificate and a monetary Award of $250 [Applause] congratulations you want to get go ahead and get that ready oh I forgot something Lily we want you to speak sorry about that the winner of The Voice of democracy sorry forgot it's okay hi guys I was asked what are the greatest attributes of democracy when I reflect on all the great attributes of our Democratic Republic I had to take a step back and appreciate how lucky I am to have a representative government I began to think about the structure of our government and it reminded me of my extended family our government structure can be divided into three categories federal government state government and how my local government affects me some valuable attributes uh could be described as family which includes grandparents aunts and uncles and my siblings and parents our federal government is a lot like my grandparents they help set the tone for a worldview much like when our founding fathers proposed the ideas in the Constitution for instance my grandparents instilled in me the desire to follow my dreams similarly one attribute of our federal government I'm grateful for is the belief that citizens are entitled to life liberty and the pursuit of happiness my federal government has given me the freedom and opportunities that allow me to create a life for myself of my choosing just the same as my grandparents have allowed my aunts and uncles to chase after their ideal life my aunts and uncles are much like our state government government created by the federal government each state is ran a little bit differently than the other this gives citizens the choice to live in a state that aligns with their interests and values additionally citizens and family members can voice their opinions to Representatives making decisions for how that state is run regarding education marriage laws Etc this particular attribute allows citizens to move freely between states wherever they feel their ideas are not being represented through their state this brings me to my closer relationships with my siblings and parents for my entire life I have lived in one place that place has set me up with my core beliefs and values similarly my local government has represented my interest and value so that I too can be equally represented throughout my country living in a small town with a small local government has kindled my curiosity to explore other environments the United States government has provided all of its citizens with security and protection so that we can pursue our life in peace they have given us many opportunities ities to express ourselves and have our voices heard through uh those who represent us this gives Americans the rights and Liberties our founding fathers had Envision for us the way many voices came together in this Collective Vision in my opinion is one of the greatest attributes of our democracy thank [Applause] you every year the BFW acknowledges teachers for their hard work dedication and inspiration in creating a sense of national pride in their students this year the VFW Post 6195 is recognizing one of our teachers for their outstanding efforts at this time would Alicia Adams of Brown County High School please come forward [Applause] it's an honor to recognize Mrs Alicia Adams congratulations thank you thank [Applause] you thank you for supporting our students and our veterans at this time I'll turn it this back over to miss Tracy thank you at this time I would like to introduce Alicia Adams and Emily Luellen to the podium our Brown County High School history Club [Applause] sponsors good morning everyone we're so happy to see all of you I want to take just a moment to honor Mrs Adams any of you have had Mrs Adams know that she works tirelessly she is here for her students and she loves this community in Brown County and our veteran so let's give her one more round of applause [Applause] please today we have the distinct privilege of announcing to you all that all five Brown County Schools have once again been designated as purple star schools in the state of Indiana we learned of the renewal just yesterday this designation honors schools that have displayed a significant commitment to service members veterans and students and families connected to our nation's military Brown County High School history club members contributed to the application process by creating a space in each building that honors our military they felt compelled to do so as they have learned so much from the the stories of our veterans and want to honor them and their legacies it's a great honor for one school to receive this distinction but all five of our schools once again were renewed with this award from our state there's no monetary award tied to this it we were just simply driven uh to earn this distinction out of a strong commitment to our veterans our service members in our community the mutual respect between our local veteran organizations and our school system is something we value deeply and we're thankful for this particular State honor that it recognizes this partnership we would especially like to thank our school principls Miss Tracy and our school board for their dedication to this process and their willingness to go above and beyond for the heroes of our nation thank you [Applause] ladies and gentlemen God Bless the USA performed by our very own Brown County High School jazz band and Rap City show choir soloist senior Lily [Applause] voils [Music] if tomorrow all the things were gone you worked for all your life and you had to start again with just your children and your wife you thank your lucky stars to be living here today cuz the flag still stands for freedom and they can't take that away and I'm proud to be an American where at least I know I'm free and I won't forget the men who died who gave that fright to me and I'd gladly stand up next to you and defend her still today cuz there ain't no doubt I love this land God Bless the USA from the lakes of Minnesota to the hills of Tennessee across the plains of Texas from from sea to shining sea from Detroit down to Houston and New York to LA where there's pride in every American Heart and it's time we stand to say that I'm proud to be an American where at least I know I'm free and we won't forget the men who died who gave that right to and I'll gladly stand up next to you and defend her still today cuz r no doubt I love this land God Bless the USA and I'm proud to be an American where at least I know I'm free and we won't forget the men who died who gave that right to me and I'll gladly stand up next to you and defend her still today cuz there ain't no doubt I love this land God bless the [Applause] youa good morning my name is Trent Austin I am the proud principal here Brown County High School it is my honor this morning to recognize three of our students who have made the commitment to serve in our Armed Forces when I call you by name will you please stand and be recognized first of all Ethan [Applause] Baker Ethan will serve in the Army Dalton Fannon Army [Applause] me and Austin PA Marines thank you so much for your future service thanks [Applause] guys we are fortunate today to have with us our friends in the Indiana State House Representative Dave Hall and Senator Eric cook in his first year in office representative Hall successfully offered a bill that requires all high school students to take personal finance before graduation thanks to his efforts our students will understand how to budget and manage their accounts we are grateful for his his commitment to our region and to the education of our students thank you representative [Applause] Hall and at this time I would like to welcome Senator Eric cook to the podium to share a few words prior prior to serving as a state senator Mr cook served in the Indiana House of Representatives from 2002 to 2016 we are grateful for his leadership as he has served not only in Brown County but the counties of Jackson Lawrence orange and parts of Monroe County ladies and Gentlemen please welcome Senator Eric [Applause] cook thank you superintendent Tracy it's an honor to be here today as we celebrate our freedoms and recognize the veterans whose service protects our nation in some ways however today is also a solemn one as we honor the Fallen remember the military families now separated from their loved ones and never forget those PS and M represented by the empty chair we're also inspired by our three en listies Ethan Dalton and Austin thank you for answering the call to serve following in footsteps from Lexington and Concord to Gettysburg to Flanders Fields to Omaha Beach to Heartbreak Ridge to quesan to fuia and Kandahar and to the veterans who we honor here today on behalf of the state of Indiana thank you for your service God bless you all God bless our veterans and God bless the United States of America thank [Applause] you I'm also honored to get the opportunity to introduce our keynote speaker for today's ceremony Mr Eric coin Eric serves as the chancellor of IV Tech community colleges Bloomington Indiana camp campus Eric attended the US Air Force Academy in Colorado and served in a variety of Business program management and legal positions during his military career rising to senior officer rank of Colonel an Iraq war veteran with assignments Around the World Eric has served in the Pentagon as a deputy legal council to the chairman of the Joint Chiefs of Staff and special Council to the Air Force's senior military attorney additionally he has twice served as general counsel on military installations in demanding locations and spoke frequently on leadership and professional development ladies and Gentlemen please welcome Mr Eric [Applause] coin good morning it is a real pleasure to be here this is F fantastic event um all the Patriots pen and voice of democracy students congratulations that's fantastic Lillian I don't know where where you are uh thank you so much what a uh inspiring message are is your local government here today are your parents here the city government your local government well thank you very much that was awesome and then the rendition of uh God Bless the USA from Lee Greenwood uh you know I joined the service uh about 31 years ago and Lee Greenwood's song came out at about that time and so I have basically grown up in the military with that song so it was it brought back a flood of memories um one of my mentors uh General Carlos Perez passed away tragically uh right after he retired from the service and he did exactly what you Gent did is when you sang and I gladly stand up he would jump to his feet and of course we all would jump to our feet because he was the General and uh and so it just brought back in FLA memory so thank you very much and thank you superintendent Tracy for asking me to be here today and the honor to speak uh it is not one I take lightly I have not worn this uniform since my retirement ceremony three years ago and just a warning to everybody when you put put things in storage they shrink so but uh but thank you very much it's a honor to represent the veteran community and I thank every veteran here for their service to our family members thank you for your service I know when I was deployed it was my wife who had the hardest job we had two toddlers at home all I had to do was get up in the morning go eat food was provided for me go go to work go out go eat some more go back to work go eat some more lot of coffee and then I would talk to her at the end of the day and she's running ragged with dealing with kids and having no idea where I was as I sort of traveled all over Iraq and so it's the families that we often don't spend enough time thanking because they bear a burden of worry and taking care of our homes while we're deployed so thank you very much to our family [Applause] members and to Brown County I'd like to thank Brown County because you are a part of my military origin story now bear with me I grew up in Bloomington but my parents absolutely loved Brown County my dad used to uh come over here and practice law my mom love we used to come to Nashville my mom loved the candy shop because she could get black licorice there and it was the only thing my brother and I would not eat in our house we ate and drank and everything else but I tell you what that black licorice she could have to herself so we would come over here quite a bit and of course one of the things we would do is go to Brown County State Park and a Martin Lodge and and now I want you to imagine me much smaller I had a lot more hair uh bright blonde hair I would love to have that back but uh lot smaller and and here's what I knew about a Martin Lodge they had amazing fried biscuits and apple butter and it was named after one of our presidents Abe Lincoln and so I had this fascination with AB Lincoln so you got to be a young young kid again uh and I thought Abe Lincoln who grew up in Indiana obviously loved fried biscuits and apple butter and he started a restaurant because why wouldn't you start a restaurant in Brown County State Park because you love fried biscuits and apple butter and then you went on to become president and do all those great things and that just inspired me to learn more about AB Lincoln and so I did and as I learned more about him I became inspired by him and if you look at my grade school book reports year after year after year they were generally on Abraham Lincoln who I think most of us would agree was one of our greatest presidents and the thing about Abe Lincoln and the connection I drew with him was his character his leadership and his willingness to stand up to traitor in tyranny to keep our country together and keep our country United now naturally I I eventually learned that he did not create a restaurant in Brown County State Park but to this day no one has been able to prove to me that he did not love fried biscuits and apple butter as much as I did so we still have that connection going for us so I mentioned my parents my mom is from Germany and as a boy we would visit Germany and I saw firsthand the effects when tyrants are not checked when we allow for people to rule over us against our will when we allow democracy to crumble countries were literally destroyed and divided walls were built families were split apart my family was split apart between West and East Germany countless lives were lost and our history our Collective history the history of the world was changed forever but on both of these wars in the Civil War and in World War II our United States stood on the side side of right and our military stood up to the aggressors and won our military preserved our freedom the freedom you heard about in Lillian's great version of God Bless the USA our veterans went to far away lands and preserve freedom to protect us and other people as well so when you think about the lessons I learned learned an experience I had as a boy seeing a civil war firsthand excuse me not firsthand seeing a civil war Through The Eyes of a little boy whose Boyhood hero was a fellow hooer understanding how World War II impacted my family directly you can understand why I chose to serve because we must never allow tyrants to succeed we must ensure families are not not split apart and it falls to our veterans to stand up and provide that security our friends families and children have then an opportunity to thrive in our great country so I want to thank my fellow Veterans for standing up and taking the oath to serve for helping keep my family safe a little over 31 years ago I did take that same oath and later that year on November 11th I celebrated my first Veterans Day as a military member in uniform and I would continue to wear that uniform for 28 years until my retirement and I will proudly say this is the same service dress coat I was issued many many years ago I had an amazing time in my career I had incredible experiences from soloing an airplane to jumping out of them to getting to ride in an F-16 fighter jet meeting heads of state helping people in their times of need serving at the highest levels in our government and deploying to far away lands there are some amazing and awesome stories to be told I had the immense honor of presenting Flags to families at military funerals and along the way I met and served with the most amazing fantastic people in fact I met my wife who I went to the Air Force Academy with and she's also retired Colonel and I bet every veteran here in this room has their own awesome stories to share so I encourage you to meet with them ask them to share their story learn what cool things they did learn how their time in the military helped them grow as an individual learn about camaraderie and teamwork learn about service because we veterans now more than ever need to share our stories I'm told that the chairs and the rows in this gymnasium used to go further back full of veterans and as the years go by the RADS dwindle and so I would say as a veteran it's our responsibility to serve again and share our stories so future Generations these future veterans can understand what it is to serve it's not what you see in the movies there's Fierce friendship Fierce camaraderie there's many many more stories to be shared and I would encourage you to share your story and I would encourage all of you here today to seek them out and ask them for their stories so as I close I want to again thank our veterans and families for their service and sacrifice and to the Brown County Community for honoring us today and also a special shout out to Brown County State Park uh for confusing a little boy uh but making the best fried biscuits and apple butter I've ever had I've lived all over the world and nothing comes close to those so I'm just saying uh it it is funny how as a young age those things matter and those things actually made a difference for me so today I want to say happy Veterans Day to everybody enjoy this day thank you so much for having me here today what a terrific celebration may God bless you United States of America thank you very [Applause] much I have and I have one special request uh so when I became Chancellor at ivtech they gave me an Instagram Channel Chancellor coin and I always forget to do this but I'm supposed to take a selfie so we can put it on there so if you'd all bear with me we're going to you're all laughing because I'm like all your parents and older ages and you're like what's he doing so here we go all right everybody smile one two three all right thank you very much Happy Veterans [Applause] Day thank you so much I also want to take just a moment to thank our all of our special guests today representative Hall Senator cook Mr R Bill Hamilton Mr Ed ritesman our student helpers Alicia and Emily I want to thank our outstanding musicians who are assisting with our program today the Brown County High School history Club our high school and middle school choirs that are led by Jackie list the high school band Led by director Matthew Finley and a additional thank you a sincere to Alicia Adams and Emily lellan they have a Relentless pers suit to support our military family in Brown County and like they spoke earlier that's resulted in all five of our schools within the district receiving that purple star designation thank [Applause] you and at this time this concludes our ceremony veterans when the music begins our students will greet you and we'll dismiss You by row into the auxiliary gym where you will have your picture are taken all veterans widdows and your families are invited to stay for the luncheon thank [Applause] you for

I'm going to call this meeting the special meeting of the board of education for November 10th 2023 uh for the purposes of Union uh ratification of the collective partying agreement with Canton um Education Association so um anybody have any questions about the contract that you received or uh any questions with me no okay then has the board of Finance been involved here at any level yes uh Ken was involved the whole way through and came to all the meetings so he he was aware of it I did have some conversation with some other uh Board of Finance members uh about the negotiation how well I thought it went no concerns good any other questions all right I'll take a motion to read move at the C Board of Education approve the collective bargaining agreement with the Canton Education Association for July 1st 2024 through June 30th 2027 can I have a motion Russell thank you second Erica first and second any further discussion on the uh on the contract yeah so uh one thing um the the union part of the the process is they get to go through the contract red line after they ratify at the ratified it the other day and now they were just meaning there's a couple housekeeping things that they got to change the one thing is the contract reads up 183 days they got to change it to 182 as we know that we have um days for them I thought it was 181 we voted on the calendar 181 that's a board decision we could do 82 according to the contract right but the teachers have 183 work days correct correct but in the the contracts instructional days it's reading 183 within negotiations we bring it down to 182 even though in the the proposed calendar we have 181 but if we wanted to do 182 we can so it's actually 187 work teach work days it's still 186 work days that hasn't changed but constructional days it's listed in there right now it's a type forgot to change it it's 183 days in there it should be 182 and then for the vote um you're GNA have to ask since it's online rich said that each member has to say yes or no bed upon online okay so I think Felicia and Ryan just joined just so you know we were just it's specifically about the uh the Canton Education Association contract it's a three-year contract I think you all had a chance to take a look at it George said there's just a couple modifications that need to be made and then I will resign the contract so we're good to ratify it so we don't have to have another meeting so any further questions on anything that I just said or what Dr grman just said I just have a question about how many days does the state uh require 180 okay so that would not change right no so we for the proposed calendar we have 181 school days for next year but if the following year we wanted to go to 182 we can because the contract allows us to do that okay any other questions and I'm going to I'm going to call a roll vote I'm calling your name for a y or nay Erica yay okay Russell yay Felicia yay Ryan yay Peggy yay Joe y l Daniels yes so that is one two three four five six [Music] seven so 7 okay can I have a motion now to adjourn our November 10th 2023 special meeting at uh 7:35 I make a motion to adjourn thank you Peggy second thank you Russell all those in favor you can just say yes yes yes yes yes thank you very much for your time today that was good work and uh I appreciate if we don't talk again Happy Thanksgiving likewise all right thank you bye you guys e

we will go ahead and call this special meeting for USD 348 to order um may I have an approval of the agenda so moved second Phil has moved and Chris has seconded to approve the agenda as present presented all those in favor please say I raise your right hand I motion carries 70 um let's stand to say the Pledge of Allegiance sorry trapped I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all all right so this is the first time we've done one of these we love new experiences we lean into them and so moving on to Part B is the enrollment hearing uh part one of that is simply to um present the policy to be considered jbcc enrollment of nonresident students all right so um a year ago uh house bill 2567 uh it was a a bill that included uh many different non-related topics to one another but it it was approved and one of those components is the establishment of a non-resident enrollment practice um and it requires all districts to create a system or create an opportunity for those who are not enrolled in a school district the opportunity to enroll and um there's a window of time that they can apply June 1st through June 30th and then for any vacancy that's allowed then July 1 through 15th the school district creates a drawing if there are more applicants for a grade level or there are uh then vacancy slots allowed so in the spring the district will go through a process of establishing uh what those caps will look like um so as we go through this policy we we just we shared this at the last month's meeting um based on some feedback that occurred from that previous meeting there are some uh adjustments that were made that were been recommended um and it was with the intent to uh make sure that we we've got um our current ad of District students taken care of as well as staff students so um they're in the definitions that are listed there we've added the affiliate employer and this reflects uh those entities who partner with the district and Supply individuals who are not employed by USD 348 but whose primary assignment lies within the school district so inter local staff so if they have students who want to come to Baldwin that they're a part of that as well as though they were a staff member we've included other agencies into to to be future proof If you will um so we then that will show up in under the priority in filling open slot open seats where we State regardless of capacity determinations the following categories of students shall be allowed to enroll as if they were resident students so that's any child who's in the custody of department for Children and Families or living in the home of a non-resident student who transfers to the district any non-resident student who has a parent or person acting as a parent employed by the district or an affiliate employer uh while the parent or person acting as a parent remains employed by the district or affiliate employer let's see so one question on that I can um so regardless of cast capacity determinations and maybe we asked this last time I feel like but so if we say we could take 15 students and there's 20 students that fall in this category we have to take all 20 regardless of whether we're at our capacity or not no what this what this means is our the students of our employees don't have to go through the drawing process okay so but so they they would they would go in before you would determine how many they so they are automatically included as part of that so they would not be but that would affect our capacity though it would affect the capacity yes and so what that allows is so if we are uh at a grade level that may have all the seats filled we've got an employee we can allow their student to come with them we can or we have to we can um let's see moving through under Section uh non-resident student continued enrollment so the maintaining uh enrollment side non-resident students in are first kindergarten through 12th grade who are enrolled prior to the adoption of this policy will be allowed to continue enrollment as non students in accordance with the policy what this does is protect our current out of District students from having to start all over again and be subject to not making it through so you think about we may have an outou of District student that may be with us for five six seven years and then we'd be telling them you know you didn't make it in the drawing sorry yeah so this allows this gets them in it also includes the next item down there also includes non-resident pre kindergarten students who are considered in good standing would be allowed to continue and enrollment um as well so we we get those students in um looking at the student uh meeting one more the one or more of the following criteria should be automatically deemed not in good standing and may be denied continued enrollment based solely uh thereon what I did was I added the there's there's two compulsory attendance laws there and the we added the second one this time around so other than that there are no changes from last month's meeting can ask question U the affum um I know you told to like the co-op but in wanting to just fully understand that so like a city or county employee would their children would if we had if we had a specific partnership with them so think bur Nash so if we establish um a part that a contractual partnership it would be I would I would de it as anou yeah so like our SRO would qualify for that as well right okay so that's been the presentation of the policy the next step is to uh provide the opportunity for public testimony is there anyone here who would like to give public testimony about the proposed uh new policy all right okay everybody speak up use your theater projection voices okay the audience to hear what they say at home yes do you have public testimony yes okay before we begin just in the spirit of fairness since we do have someone who wants to and it looks like there's just one but so that we're doing same things at the same time let's have the board uh in past hearings we've identified what are the rules of engagement that everyone has to live by whether there's one person here or whether there are 10 um let's go ahead and talk about what we think is fair in terms of a time limit even if you don't intend to exceed it it's just it's just fair um for example at our budget hearing we adopted every person could speak up to five minutes um One Singular time is that something that the board is comfortable with allowing five minutes for Testimony yes okay could we have a motion for the for five minutes and one time only for this public hearing second all those in favor please say I and raise your right hand I I motion carries S no that's okay no no no that's fine but just so that we're doing things the same way perfect I I'm Jee Winer I'm a third grade teacher at the IC um currently have 26 students enrolled in my classroom and um and I understand if I just heard correctly it was difficult but I think I heard you said that you're going to set enrollment limits for classroom limits in the spring is that correct okay um as a third grade team each of us are at 26 and when a new student we still have to add those new students in and I understand that we were approved for a teacher Aid um that position has not been filled I don't know if we've even had any applicants for it um but at 26 we are it is a mental health struggle and it is really really really hard in a physical capacity it's very very difficult in AAL capacity it's very very difficult and um you know we're making accommodations putting little Cubbies here and making little Cubbies here so hard it's hard to feel like all students are included um so so just as you're making those numbers please I know that you know this but I just as a teacher I want to come forward and say please consider that knowing that in the future we will have to accept students I mean if they move into the district we accept them and that's and that's okay but just please keep that in consideration I'm begging you that's all I have to say thank you thank you yeah anyone else all right um moving on to board discussion any board discussion about policy as presented no but her comments inspired a question I guess and that is what does it look like coming up so the third grade so what's second first kindergarten numbers look like all right the update that I got this week shows that second grade is at 933 first grade was at 97 and I don't remember what kindergarten was um9 maybe this also this um get through here 86 86 okay and this the uh the enrollment study itself will will be helpful as well this is why we have that Staffing plan that we have the problem that I have and I talked about it last month this gets the cart before the horse when it comes to enrollment it it requires districts to accept out of District students before in District students even enrolled so this is going to create a a challenge um in itself if I can add to be clear for anyone whoes is does not understand this is not something that the board of education for USD 348 came up with this is a legislative action that we have to be statutorily responsive to um we're following the steps this does not provide a mechanism for funding for said out of state or out of District students so that is going to be something as a transitional issue that um the board is going to have to keep its eye on there are no clear definitives for that at this time but we are asked to uh go through this process fully understanding that if it were up to us this is not how we would be doing it um but it's how we are legally required to proceed um on very Uncharted Territory while keeping Miss widener's comments in mind uh class size in general that's always at the heart of everything that that the board does but there are admittedly many unknowns that um your board of education does not appreciate or are a big fan of either so we'll get through it together but there are admittedly a lot of unknowns well it looks like the only Silver Lining to all of this is that the decision to what capacity is is made at this level it's not made we don't have to apply to the state and get somebody at the state to say no sorry you actually can have 29 students per class it's at our level so we get to we get to set that where we feel comfortable and so I mean that I'm sure that we'll have lots of input from faculty and administrators on what they think 100% so the the process and then she's right on uh when we went into the summer I think we were looking at 22 23 students and we had an influx of movein and a couple of transfers that put us at that point by the time we could respond in terms of uh our staffing um we had the conversation of all right do we add a staff member or do we add the parah and it just the timing of it uh was was problematic on that end so I do like the idea that there is this silver lining of the being able to set those caps and next semester as we work to set those uh enrollment caps I'll be working with our administrative teams who will be working with their building level teams to come up with that because M Whitner is 100% correct when when you get those class sizes up to that point it becomes a a whole different animal just two two additional students can change the entire Dynamic of the class so 100% agree any other board discussion on this we're not voting on this at this time this is just the purpose of the hearing just one clarifying question um if so this is a bit of a scenario based type of question here but if we have an existing family that's sending that's from out a district they're sending let's say three kids already to our district um they have a fourth child who's uh in preschool like in this current setup they would be eligible for that kind of if they want to send the fourth child they would be eligible for having them Contin R over here so have to go to separate school from their to my understanding yes um yeah also the benefit of preschool is we with that you've got the qualifiers that are involved involved and so there there would be a little bit of a different because we wouldn't need to focus on on the priority scale of those qualifiers qualifying students too preschoolers have to go through a process first they but even if the child is 2 years old that you know the older kids already attending our schools here they that that 2-year-old would become eligible for not sidest stepping that that capacity level but but still being able to to be consideration for en primary any other discussion okay seeing that there is none I move that we enter into executive session uh for let's see or 6:15 uh I move we enter into executive session to discuss the superintendent evaluation rather than just let's use our time now uh this is an exception under coma uh for non-elected personnel and the open meeting will resume at 6:25 that'll still give us a f minute break is there a second second all those in favor please say I and raise your right hand I motion carries 70 all right sorry my FaceTime my brother was calling so I'll take a motion to adjourn our uh primary or first meeting from tonight so move second any second second okay Susan moved and Tony seconded so all those in favor raise your hand say I so meeting adjourned we a 5 minute break 5 minute break this meeting to order for USD 348 Board of Education um we already did it once but let's do it again cuz there's more people here let's stand for the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all all right regarding the agenda we have a couple of amendments um amendment number one uh we're going to move move the um BHS robotics out of state field trip request from administrative reports to being right after recognition time so that will so G number one will be moved between categories d and e okay um the Second Amendment is to add accepting a very generous donation for the wait room as part of the consent agenda so that Amendment would be under item C accepting that donation and then amendment number three will be under item J board member input regarding uh the district's role in the ks B delegation process that took place this last weekend is there a motion to accept the agenda with those three amendments so moved second you can pick Megan it's been moved and seconded to approve the agenda with the three amendments all those in favor please say I and raise your right hand I motion carries organizational items parent family and Community engagement opportunities principles this is your time if you have anything to bring forward Andor announcements I just wanted to to say that I'm glad that everyone was able to make it here tonight this this turnout here is fantastic I know this it's a large part of this is due to the recognition but it's awesome for you to see this space our high school kids have seen this space from the start of the school year Mike and his team worked with Branton Kelly and their team trying to to renovate this space repurpose this space so that it becomes more of a of a place where students want to come and be a part of so the vision for this is just starting and it's cool to have everyone here for this meeting and have it to occur in this space so thank you for being here tonight great item C consent agenda we one oh I'm sorry pardon me I'm sorry Mrs King no you're fine I just want to say um tomorrow we're hosting our first stem night our family stem night we're super excited um all of the items that we're going to be using for activities are items that were purchased with our um Farmers grant that we got last year so we thought it'd be a great way to Showcase those as well so six to seven for families that are welcome to come in we'd love to see you there thank you anyone else all right we'll move on for an approval for the consent agenda uh remembering that added the acceptance of the uh weit room donation as part of the consent agenda is there a motion so moved second Kelly has moved Chris has seconded to approve the consent agenda as presented with the amendment of accepting the weit room donation all those in favor please say I and raise your right hand I motion carries 70 recognition time so much so much we are blessed with lots of things to celebrate uh first up we'll be uh coach do you want to do boys and girls together or do you want to do do the boys boys first okay boys are first on the list so boys uh boys cross country team go ahead and come forward all right you can go over there all right so we'll do the presentation part here and then we'll do a picture over there and that way everyone has a has a chance um but to brag on the boys cross country team I mean first of all to State the obvious many of them have just come from basketball practice so they just go from one thing right into the next season um and they qualified for the state meet um this was a very special season for our boys team for a number of reasons and I also want to point out um that nine boys for the qualifying State team of those nine boys boys um three of them were also in the musical of those nine gentlemen six of them were playing soccer in a postseason way um so want to acknowledge as part of everything that you accomplished on the cross country team all the other things that you were doing one of those gentlemen did all three the musical and soccer in Cross Country which frankly makes my brain explode to even think about um so just huge commitment high level of fidelity to all of our school programs and definitely something to celebrate coach Spielman is there anything you would like to add about your your boys team no I just we just like to thank all the the support that we got all year um they they realize that uh they uh always go out and compete at a real high level and the community is always behind them and and it shows and and they really appreciate that and they work their tails off and and uh they earned a great place at the state meet for that so congratulations guys I'm going to give you your certificate TI and then we're going to um cheer for you all at the same time um to do this in order here Nick Johnson Jaden landr Cooper Carr Camden Cox thank you Ty Flory Xander Johnson yeah there you go and then seniors Dylan Patterson Ian Rimer pass that along calent tour is all right all right on this day November 13 2023 the Board of Education recognizes and congratulates each of you boys cross country for qualifying for state and most importantly representing your school showing everyone what it's about to be bald Bill congratulations thank you congratulations congratulations congratulations you guys go over there so Miss Megan can get your picture thank you we're gonna get Angie in there too don't worry there you go well done all right girls cross country if you would please come forward all right so same thing some of you coming in here hot from basketball practice and all the other things going on um ended up with a state runnerup um award at the at the state meet of the eight girls who qualified for postseason uh running again four of you were also involved in the musical um I think all of you most of you except for one are also doing choir and I'm sure there's lots of other things too but again lots of high level involvement achievement all of that so um we congratulate you I'm going to read everyone names whether they're here or not but we have Marin Drummond sailor Curry Lydia Haron goia irand Kennedy welcome Shay Griffith thank you Rachel Watkins and our seniors Li bre heisen Bailey Smith on this day November 13th 2023 the board of Education recognizes and congratulates Balden high school girls cross country for State runner up [Applause] congratulations congratul are freeing I'm so sorry and if you guys could go over there for another picture po spielman's not going to like this but I would be remiss if I didn't yeah smile but for coaches Mike and Angie um I would beiss if I didn't mention in your 32 years 25 state titles 44 um State hardore uh Hardware bringing home which means placing in the top three 44 in 32 years and so while that's a lot to celebrate and a lot of kids that have come through that program um it isn't just about the the hardware that you've brought home although we're very thankful for that I firmly believe that when you run cross country you and Angie have taught these kids not only how to surpass what they think they can do physically but also mentally spiritually and I believe every kid has come through your program is not just a better athlete but a better human being because of it so on this day November 13th 2023 Board of Education would like to also recognize and congratulate all the efforts of coaches Mike and Angie [Applause] Steelman all right uh boys soccer if you guys could come on up and again you're going to see several of wait they just were here they're coming back up here all right so we had yet another great year of soccer wow um many first um League Championship was the first coach mun step in here with I if I have stats wrong or add to this was the first time we got the league championship um we were Regional Champs we did that last year so that was a repeat big deal hard to do right um and then also making it to the the state quarterfinals what were some other firsts this year I know there were more um yeah there was a lot so we have first the seniors um they won 54 games in their career that's right they played in three regional championships um so made it to State quarterfinals twice uh state championship once um I don't know there's probably something else in there I'm probably for um they had 16 um game home winning streak um which is a ready for school we had 11 boys uh which is the league record on all League um several of them are tonight um we have the best art in school history 11 And1 and um so two years back to back 15 games it's fantastic um and again so many of you are doing uh even those of you who aren't dual sporting or doing the musical I know many of you have jobs um you're doing stuff in FCA and all by the way we also have homework you have your academic life which always comes first we know that we know where our priorities are um but you guys conducted yourself so well and under some hard games too you know there was literally a 30second stretch where I went from lifting Michelle Patterson off the ground to weeping you know and you know it's hard when those things happen but you guys you handled it and um those moments are heartbreaking but they also serve you because they moments that you overcome and you've accomplished so much this year and we're all so proud of you tell I can I forgot a couple things um this is one of the best defenses in the state of Kansas too and we TI our own record that we set last year for shout season huge and uh Cooper car was player of the league um player the year in our league as well and also have one of the best offensive uh stats um that we had second second most points in the year for school um also Seth is here tonight and Camden and Hop Bo they helped out with what I thought was the most important game was a suicide prevention awareness game which was the first we've ever done here um we've actually had um not against that five former players actually uh commit suicide um you know after well during high school or after high school so I thought that was um something that we needed to do um and we've uh been recognized from Kansas headquarters on that and we'll continue to do that in the future that's fantastic and you know little are watching little ears are listening you guys are heroes to a lot of people and you don't always even recognize that when you're in it but thank you for the ways you are leading on and off the field in and out of the classroom well done I'm going to call your names and then we're going to uh do a one big Applause for everyone Gus boy where's Ethan small right in front of my face D oh we got a stick here Ian rer is not here tonight but Ian rer is senior Cen Cox thank there you are Aiden Jameson Tito biles I don't see Tito billis isn't it it is biles yes Dylan Patterson dads Homer rice you have basketball Co where's Jaden Solomon there he is we take Braxton Chase joy and Becky SE musle Leo shenberger is that basketball yeah Kaden o'keef Nick Johnson Leland West there's L Grayson Coffield Grayson Isaiah Garder hen Cox Xander Johnson and if we missed anybody um see Miss Megan all right on this day November 13th 2023 the Board of Education recognizes and congratulates the Balden High School soccer team players coaches family friends congratulations you guys have to shake your hand and then H over there for a picture okay you're welcome congratulations once I once we shake we can go take your spot for a picture thank you congratulations you're welcome congratulations you bet congratulations congratulations you're welcome [Music] Miss SM looking at the [Music] floor all right next up the lumber yard art center um we wanted to do this tonight to in conjunction with quilt Capital USA there have been two projects this year that the lumber yard has partnered with um leaders from Fall Sports in a really special way um the first project was with the girls high school volleyball team quilt Capital USA via The LumberYard Arts Center partnered with the volleyball team to create uh quilts memory quilts for senior night and then the second part was the wonderful beautiful hats that coach Angie is wearing right now um there's so two different uh times that school sports organizations um partnered with an artistic project there um it really is the definition of collaboration and creativity with different Community organizations coming together it takes a lot of extra work to make that happen and um not just extra work but coordination thoughtfulness Hospitality it brings people people maybe to the lumber yard that have not spent as much time there before and vice versa so it really opens doors into both lenses of sports and arts and the ways that those can creatively uh come together to shine a light on both so when something special like that happens we do like to take the time to highlight that and celebrate that but most of all be thankful for that on this day November 13th 2023 the Board of Education recognizes and congratulates uh the lumber art Arts Center with the fall Sports collaboration we'll make sure that they get that but let's give them a round of [Applause] applause all right and last but not least um with her family here Mrs notton if we could ask you guys and you can all come up because you're all a part of it yes let's have Miss opal come up hi Miss opal and Mr Clive hi hi and we'll let Dad come too cuz it really is it's a family thing so so really big deal happened this year um Mrs notton who is the uh director of coral studies for our high school um also the vocal director for the musical that just happened this weekend um and all the things uh she was chosen by the kmea which is the Kansas music educators Association as High School choir director of the Year this is a huge honor um Mr Dodge did a little sneak attack at the fall concert it was actually announced just that after afternoon and a few of us were like so Mr Dodge was able to actually share the news with the community that night as well so that you could get okay frankly the standing ovation that you deserved Mrs notton but it isn't just about music your your students come to you for all sorts of reasons your mama is so special yes she's a really good singer she knows how to teach really good singing you know that right she's a great mom but she's also a great great teacher for her students and and all the things that they bring to the table um I could go on and on but to be chosen as Coral director of the year is a huge distinguishing honor and so on this day November 13th 2023 the Board of Education recognizes and congratulates Rachel notton for being selected as the kmea high school choir director of the Year [Applause] congratulations [Applause] oh isn't that wonderful do you could you guys go over there for a picture get a picture from yeah for your mom special award thank [Music] you oh my that was like the best ever a love it thank you all right ready congratulations a footnote to the last presentation I apologize I did not see but um there is a presentation for Kathy Allen as part of the Fall Sports collaboration that and I missed the queue so no formal change in the amend the agenda we're just circling back for the for the uh Grand Finale Cathy if you could come up this is kind of what got all this started this idea of of collaborating art with sports and um Kathy did this really neat presentation at the Art Center last uh this past fall it was a special time for your your kids their moms and also the quilting Queens as we call them and they have something special to present just for you goodness oh gosh that's beautiful so you went to all this trouble for everybody else yes and now they wanted to make sure you were included in the t-shirts that you gave to the Quil C grou and they sold it for you um because because we were very we were honored that you asked our group to help with the project that you had envisioned for your seniors this year well I'm really Terry eyed and all the years all the years of coaching volleyball all the years right there so if we could also have a moment to celebrate that because here's the thing you know um you've come you didn't start playing volleyball till what your sophomore year or junior year high school sophomore High School sophomore year so Title 9 there was an opportunity to talk to the kids about that um they know no different so there were so many different uh layers of educational moments that were just sort of naturally baked in to what you created with this event um and and part of it too is also to give those seniors who were the last class to be coached by Brenda shley an opportunity to um to just commemorate that part of it as part of their athletic and and Journeys as students um so so thoughtful in all the different ways and and it also when we do things like that it plants a seed for other neat things that can happen um and so I know they wanted to do something really special for you because of that you're welcome um so let's give her a round of [Applause] applause yeah we want a picture of that for sure that's beautiful all right next up to continue need to do this oh boy while while you're getting that set up so the state of Kansas has uh a grant that helps fund early literacy best practice education and and that's the letters program and for the last several years they've they've paid for districts to get training in this and it's it's an intense uh study uh you could argue that you're getting a master's in Reading after going through this but it is it is a deep rich uh professional development opportunity that Gan is one of our our staff members that have gone through this and I was able to walk in on one of our professional development days where she was talking about all of the things that she had learned up to that point and it was it was just awesome to to see her share her passion for it and see the staff nod to it and you could you could just see not only does she benefiting as a as a teacher but she's also sharing that knowledge with her with her peers and her colleagues so at this point I don't want to steal any more of your thunder I'll I'll um first of all I apologize in advance for my voice uh League wrestling was very intense on Saturday my son's a wrestler so um I'm still recovering from that um thank you for the opportunity to share this with you um this has been uh a life-changing um profession changing opportunity for me and I'm super super thankful um letters is the language Essentials for teachers of reading and spelling and um this is provided by tazin through funding through ksde um oddly enough I ran across it on Facebook um which is an odd place to find PD but it was there and I had been curious because U Mr Dodge had challenged us a year ago what's our why um this is my son Grady um he is a third grader in my building not in my classroom and um he has struggled significantly with learning how to read and as a third grade teacher I felt I'm failing him somehow what's going on and so it really sent me on a journey to figure out what do I need to do what how do I need to help him and how do I help other students just like him um and through my learning and through the training that I've received I discovered that he is dyslexic I didn't need to go to a doctor to begin to understand um what was happening in his brain and the areas that he was had gaps in that Discovery I also discovered that I think that my daughter probably lends towards that area and then it gave me the ability to look at other students in my classroom and students that I've had in the past that have shown me signs and um indications that they may also suffer from dyslexia so I this is my why and I always go back to that why am I putting myself through this rigorous reading training this is why and students um just like him um so um just as a kind of what is letters and what is letters is not um letters is actually a professional development course for instructors of reading and spelling and any language related skills it is a prek through college um I'm taking this course with my not my Emporia State and professors but Emporia State professors that's where I graduated from with both my mat B my bachelors and my masters but the letters is not a literacy curriculum and that's the beauty of this is that it's a professional development that's related to any program that is put in place so it doesn't matter what reading curriculum is selected or what Ela program is selected for a school district this is helpful with all of them so this particular addition of letters contains in knowledge and um current res research based information how when and um to what degree language skills need to be taught ways that we can assess students with their language development so we can look at prevention and intervention for students who aren't making the progress and the gains that they should like my son was not um significant def deficiencies in um in his language development um it provides guidance on how to plan and balance word recognition with comprehension instruction and I'll get into that in a second and then information on how to differentiate instruction to meet the needs of all students whether they are still struggling with um acquiring those reading skills or whether they are very advanced in their reading skills it's given me tools across the whole Spectrum which is fantastic so um one of the cool ways that you know um to be in a classroom setting and to just receive instruction is helpful but we know that that's not the best way that students learn and it turns out it's not the best way that ad learn either um and so letters offers both an online learning capacity we have a a manual that we go through um and then there are specific bridge to practice instruction or activities that we practice in our classroom so we take Theory we take strategies and we apply them to our students looking at our specific students and ways that we can um increase their um increase their reading so this is an example of kind of what the theory part of letters looks like this is from unit one um talks about what happens in the brain and I just stole this right out I'm telling you right now everything I took I took directly from them none of this is my own um but it just kind of allows us as a teacher to kind of put in our mind what students have to do in order to be able to read and the fact is they have to do a lot and there have to be a lot of places pieces in place in order for them to be successful um the cool thing about this is that I was able to take this graph or this picture infographic and take it to my class classroom in third grade and I drew it on the board and I talked about what these different parts of their brain does and then I was able to explain if you're struggling with this par particular part of reading don't be frustrated your brain is figuring this out and it's okay and the way that my students grasp this idea of what their brain was actually doing was outstanding and all of a sudden it didn't become I'm deficient it became my brain's still working my brain still learning so it really relieves that stress from them of I'm not good enough um so that's one example another example and I think this is one of the most beneficial things as an educator and for my um co-workers was to see all of these things that have to happen within word recognition within language comprehension and then how all of these have to mix together in order to really have a skilled reader and when any one of those pieces is missing it just becomes um more difficult for that student to be able to learn to read and comprehend and the final piece of the theory kind of side of it was just that both word recognition and language comprehension it's a product and in order um in order to have that full reading comprehension so these are all just kind of examples of what the theory of letters was um which at first that very first unit was a little hard because we really had to learn about parts of the brain and I don't remember them but I know where to go find them in case I needed them again um so understanding that um was really really helpful for me and then the second part um is um I'm going to scroll down I lost my spot there we go um the second part was more the application how do I take all this Theory how do I take all these ideas and actually make it practical for my classroom well um in our in our units each unit so there's eight units across the whole spectrum of two years this is a two-year commitment and uh Mr W Smith was gracious enough to allow me to have some professional development days to say yes take this time to go learn um each quarter we have a full professional development time so I spent an entire day on a zoom call with a trainer and 35 other Kansas residents um teachers who are learning about this at the same time so we have this eight unit we have um comprehension we have application activities there is a beginning unit assessment we did have a final over the first four units so to show your own growth like this is where I was here's how I've learned um so there's all these pieces that really make it a solid a solid uh program and then finally this um it's kind of just some of the applications so this is just one example of application that we were able to do and I'm able to use these directly from my classroom so I take what I see I take what I learn I go in my class and I say okay hey guys I learned a new way to figure out how to uh just decode big words let me show you and then we talk about it um another example is um some morphine Matrix so these are just some more instructional strategies and the cool thing like Mr Dodge said was Mr W Smith has given me the opportunity to come in and give 30 minutes of here's some things that you can take back to your classroom as my co-workers um and they have done that and I've had some say hey show me what that was again I don't I don't remember what that was um so it's a it's a really fantastic and I'm really really thankful for the opportunity um so what is the impact for students at the intermediate Center and I'm hoping it will be a future impact um obviously there's direct student impact through what I'm able to do directly in my classroom um through diagnosis instruction intervention um I'm als also able to um secondary student impact through strategies that I share with my PLC within my grade level team and then that professional development time for all teachers during collaboration days providing specific tools specific strategies hopefully things they can take right back and use in their classroom without having to understand the why and then um the encouragement and support of other teachers who are also I think there are two that I know of specifically there may be more within our building who are also receiving this training and I think there are some at the PC as well and I think that the state of Kansas is allowing more teachers and the deadline's coming up within the next week or two to apply to do that and they opened it K through or prek all the way through 12 so anybody is eligible to do this and it's paid for through the state of Kansas for a little bit longer before they and it's a really expensive training otherwise so and then the cool thing too is that because I'm able to have some student teachers in my classroom those pre-service teachers are also getting this new information so it's kind of across the whole Spectrum being able to share um all of that I've gained through letters and that's that anyone have any questions oh I wasn't ready for questions are you still doing this training I am okay so yeah so this is this is relatively you right in terms of how long you been doing it and implementing in your class yeah so I started in August of last year so I did unit you do basically oneit per quarter so you do half the program in the first year and then the second half the program in the second year so I'm on unit seven and I have my f my training for unit 7 um after Thanksgiving break yeah and then I'll do two more six uh I'll do yeah some any however it works out I'll finish in May so the demonstration of efficacy is what I'm getting at here it's not really going to be seen in like state reading assessments for a while or is it already are you you already seeing results I would argue that I am able to see results fairly immediately because the strategies are so direct at what the students need I can literally figure out where you're missing gaps what graphing phoning correspondents are you missing and help solve those in my tier 2 instruction time so I would say it's pretty able to facilitate with that as or is that just um is that working together at all um so I don't know if necessarily I would say that there are questions in our fast Bridge screening that directly correlate to what I am teaching here so I would say in that sense yes um and then of course anytime you're you're having a student read and we're we're gauging that reading accuracy any kind of strategies that you're doing with this is going to increase that accuracy so yeah is a screener yeah ands yeah really dioses more of what she's skills she's teaching helps you to drill okay go ahead to give out thought so so this that's awesome Tony how kids have learned to read hasn't changed it's just you know the pendulum went to whole language for a while didn't teach kids how to read and now it's back at that turns out it is kind of rocket science it turns out their brains yeah and if we really look at what the what the brain is doing then we can really figure out honestly I was able in that first unit when I looked at my son Grady and listened to him read and watched what he was doing I could tell you the connection from this part of his brain to this part of the brain is what is the connection that wasn't working well so I'm not a doctor but I can tell you that this connection that was supposed to happen was not happening so it was it is encouraging to me so so this this train started three years ago we're in the in the third the final year there's one more cohort that the State's aot starting up in January this school year they opened it up to a district level staff and so for districts so it's it's be where it started off as early literacy skills so uh primary grades um has expanded up and they they've seen the need for it to grow so this has been a really cool opportunity that that jeans been taken part in and and in having a meaningful impact across our building so thank you sharing you all right celebrating 348 student voices this is the time of year where those uh that learning activity at the Junior happens um Megan thank you for scanning all the letters and sending them on um but just so that the students know that we are reading them um and that we are paying attention and also the hard copies are available here to pass around all the things that we got and if you didn't have a chance to um look at it electronically but I do like to summarize the content of the letter so that the students know this wasn't just an academic exercise and nobody really was paying attention uh we are paying attention and again want to compliment the learning exercise of learning how to engage in a Civic manner um with a high level of decorum to be um passionate in your advocacy about whatever the topic is but also to know how to send a you know very respectful and professional letter that's such a great skill for um our students to learn how to to get um we had uh junior high students there were five of them who sent letter regarding the idea of a 4-day school week um and again I want to compliment it wasn't just oh we want to go to school four days these letters accompanied pros and cons um of of not just from the student point of view but also from the teacher point of view also from the budgetary point of view which I was super impressed with that they were including that um so I thought that was great if you haven't had a chance to take a look at those they're I it's great we had one letter um again this has come up several times but you know advocating for Turf and lights for our Fields facilities um we had one letter that was uh asking for the board to consider making the day after Halloween a day off school I think many parents would would would uh not hate that idea but that's for somebody else to take on um but I I appreciated the letter because I get it um another one was longer passing periods in between class uh sort of describing what that's like if you have several tasks to accomplish in between class and again I want to compliment because the the letters were not just here's what I would like you to uh fix they also accompanied proposed solutions to consider which I thought was incredible again that's such a great skill to not just be able to identify something you would like to improve but accompany that with a solution um or a potential suggestion um so many of these students even with the 4day or whether it was the longer passing period we could start school this many minutes earlier and and go this many minutes later so they were thinking about those things along with their asks um and then the last letter that I came across was one that um was talking about potentially having vaping detectors um to look into that and that student shared that it was actually it was a student who openly shared at our last meeting who went to this special peer training group at the junior high and had this incredible leadership opportunity um and brought back some ideas and some skills from that event that uh she felt very passionate about she presented that to the board in open session last month but then she expanded upon that in her letter to us so that is kind of a very brief overview recap of the types of letters and the number within each category am I missing anything that anyone else received something think so okay I received a see won this year and it was also the 4 day school week yes very articulate uh letter had some uh had as you pointed out thought through uh the pros and cons to it and uh I thought it was a very well written letter um related to celebrating 348 voices that's a place that lives here on the agenda I don't know if I'm sorry to put you on the spot and maybe you're including this in your superintendence report but your the creation of the your new group you're getting input from that would you mind just sharing a little bit about that because it relates to this I was going to mention that but I'll do it now and it takes one more thing off list there um so something that I've been wanting to establish uh prior to my time here uh for the the district that I served previously in udora and and here is a student advisory Council and this summer uh Drew eising asked me he said hey as we're we're thinking of of uh working on our teacher mentoring program just out of the blue said would you would you be interested in a student advisory Council I said yes i' I'd love to to start one and so this this year we're starting that up so I I've uh asked for Mr eising help to randomly select 20 students from the junior high and high school and I'll be meeting with them on Friday over the lunch over lunch time the lunch hour itself and uh trying to get to get their perspective on what's going well what are some places that that we could improve upon and then maybe what are some of those those ideas that they would have that could help us move forward and just kind of utilize that as we're thinking of our um operations that we have um and Mr wal Smith invited me to two uh stco meetings over at the intermediate Center to get their ideas as well so I'm excited about starting this up and and hearing our student voices uh in that regard well thank you for sharing about that right now all of that ties in it isn't just about celebrating like here's a here's a gold star here's a you know happy face good job it's not just about celebrating their voices it's about making sure we are always remembering and being intentional which ties directly to our strategic plan we want our kids to feel empowered and own their own educational uh process and part of that is having a meaningful voice at the table so thank you for the work on that and thank you students for writing your letters all right Baldwin built Employee of the Month all right so um this one will be done a little bit differently uh this particular uh winner is currently coaching tonight so they they are not present but uh we we did hijack their uh day off while they were trying to take care of some tasks at home and so we got to be on a a phone call with them to share the news there and uh I think tomorrow would be a great time to to crash the classro with their wrestling championship belt as it goes along with it so for this particular for our month uh this month's winter your November Baldwin built employee of the month has been a fixture for Baldwin schools for 22 years uh they they have shaped students students build them up and they educate them to not only be intelligent mathematicians but also great people one nomination had this to say they work so hard to make certain every student in their room is being successful their care for students may not always be noticed by those at school but parents Rave about how their child builds confidence in their classroom for life not just math but math too they read the non-verbal cues from students and help them feel at ease ultimately revealing uh relieving student anxiety about math it's this level of Engagement and respect for ideas that makes Mr scobby a tremendous member of our staff and Community um so tomorrow we will be crashing Mr scobie's uh math classes to reveal his championship belt and let him have some fun with his kids so and I will send this with you the baldon Education Foundation collaborates on this employee of the month program as a co-sponsor and so if you wouldn't mind uh passing that along from that would be great uh let's give Mr scobby a round of [Applause] applause all right at this time I can add yes on our um observation day or tour day I did some fraction math in Mr sc's class yes very educational good that's awesome um we always could use a refresh you know um okay so we had previously amended that we were going to move the BHS robotics out of state field trip request to now so we'll invite that group forward now so they don't have to wait any longer than they already have and as we noted that's occurring tonight between items d and e thank you for joining us tonight and for sharing so the robotics class is been newly introduced this year um it so far just has us three but hopefully in future years there'll be more students that sign up because they'll know it exists um it's a studio style class basically we choose what we do while Mr Ashcraft uh advises us um if we're lost he can kind of set us in general direction but usually we're the ones making the decisions um we decided that we wanted to go to a competition this year in l Middle School in St Louis Missouri but we'll get to that later um we've already created the robot we're working on coding it we've selftaught ourselves Python 3 to code the robot but it was actually different than we thought would be it's actually block coding so we might in the future years have not that as a requirement but this is the first time it's been and this is one of the first classes that has been Studio driven uh to my knowledge so the competition we chose to enter is the Vex VRC over under competition it's kind of like soccer for robots but a little different um when we go to competition we'll be we'll be paired up with another team there to face another team of two different teams and uh it starts with a 15sec autonomous period so coded portion before it switches to driver control for a minute 45 and then at the end of the match the robot uses its claw and arm to grab a hold to a PVC pipe and try and raise itself up and then based on how high you get you get points for that and then you also get points for doing certain stuff during the autonomous period and how many balls you get in certain goals and such it's not as complicated as it sounds but it should be the location of this field trips is St Louis Missouri and it's going to be from February 3rd through the 5th our sponsor is Jim Ashcraft our teacher and then us three will be the students attending we need one van as mode of transportation and the approximate budget or cost is $11,000 and then we hope to use money from the school budget grants we may apply for it or our own contributions um so we chose St Louis quite early on in the year when there weren't many uh options that we could choose from but at the time we chose St Louis because a it's relatively close compared to other competitions that we were eligible for it was also it's in February which is not too far from the school year uh ending but it still is enough time for us to learn what we did wrong learn what we did right and kind of make some edits before we go into another competition if we want to um it also gave us plenty of time to build the robot because we didn't know how long it would take or encoded and all that so we might in the future apply for other uh field trips to go to other places but for now we just have the St Louis planned that's thank you for no problem any questions oh yeah we don't have the run over to the control oh do that yeah did I miss you guys saying your name oh we did not Marshall Evans Jason Jimenez Olson HTS yeah we can show that off in a second it might be a little bit cuz ashcraft's room is all the way down the school soer with robot how long do you think human beings have before the robots turned on us start I don't know how qualified we are to answer that question B on just this I give us a little [Laughter] it's only our first year yeah only bites ankles yeah maybe Ashcraft can answer that one advisor advise us please what does that particular machine um it's two wheel drive with the front wheels um it can raise this arm or open this claw here what was that this is the motor this is a motor we actually do have a camera but we don't have it attached right now we wanted to change that so maybe you'll see that tomorrow but for now no camera yeah you should that's not right all right so [Music] [Laughter] now what did you said is this thing going to climb a pole as well ESS doing this but on PVC and then but that's the problem we need more Motors we could have done that but maybe that's next year you'll have to see with that crowd yeah actually yeah any other questions good job thank you thank you so as part of their presentation um because it's out of state there's there's sort of two parts here there's uh the board would need to approve the out of state trip request and um looking here so that's one component the other component is that I believe they're asking for some money um um the three parts were potential grants potential District budgeting and the third one was I can't remember student their own just your own uhhuh so I don't think that we have to link those two questions together necessarily but um I also don't know budgetarily I'm not seeing we we hadn't planned on asking for any we hoping that we might use some building budget they've written grants before uhhuh that's how we got okay I just wanted to be clear what the ask was as how it lined up with other we're just looking for the permission got it hit up the booster club too perm of okay and and and and reach out to the booster club just saying that's a potential ask yes um okay so that's all we have to decide so if there's a motion um or other discussion before having the motion about about the out of state trip request I move to approve the out ofate trip request and allow the use of a school vehicle second Susan moved Andy seconded to approve the out of state trip request along with the usage of a school vehicle all those in favor please say I and raise your right hand motion carries 70 thank you for the presentation and good luck at your competition that's awesome thank you very much yes all all right moving on to public comment did we have anyone sign up by 700 p.m.

andice crowd out there tonight thank you all for coming first agenda make motion second second second discussion those in favor vote as appropriate so sorry Mo car 7 zov on concerns of burington uh USD 44 patrons do we have any concerns any that's good moving on great Communications uh we receiv received a thank you note from Lisa kman and family for donation memory of Dixie Johnson County cancer support group thank you be report Dar not here tonight because she's at a convention with Lindsay who's also not here tonight so if you have any questions I can relay them participation pretty and I will mention one thing and I think you might even want to mention it the the veterans program Friday was terrific outstanding and I did hear a c speaking of while I was there I had a veteran sit beside me he says U that band is really good I said yeah they really are good he says they get a new band teacher I said no same one but I said they played really good that day really good yes it was a nice event very nice great to recognize our veterans who very very fortunate yes it's certainly appreciate middle school and that is not here because they basketball he may end up making it this way because I think basketball just finished up not too long ago anything to say for him yes if any anybody has anything don't hesitate anybody Middle School to ask you're the winner VHS what any questions thank you for the Wildcat report thank if you have anybody that needs to be invited or call the school for the Thanksgiving dinner for bringing that back I tell you about last month it's going to be in the gymnasium oh and so we're having a little entertainment in the theater while they're waiting and we clean up from our lunch so we have a sit down and getting all organized so we're really excited about that actually are the kids inviting someone or just was who's invited yeah um it's we publicized it and I think I think that's the paper um and Facebook and everything and then so they're reaching out to the all the the entities um so the is it Meadows and the different places and then yeah it's FCCLA and F and we those of you will be at our FCCLA Brian Kirby is just rocking it out in the kitchen um we have kids that are just her she was the kids were cutting up the veggies and celery and different things for the stock for some chicken homemade chicken noodles these kids are doing everything from hand first time kids cut chickens and they're like breaking you know they're up and we got some new knives and so all the etiquette everything restaurant style from hand sanitizing and everything so we can't wait for a couple of years to get that that steralized but um she shared it with the staff and um these kids are doing great I me they are learning so some amazing skills and so if you ever get the benefit to eat some of the food that the kids are preparing we have a bakon And Pastry class so they is making some fancy stuff now well Craig and I ate that day they had the old thing some superintended stuff came around we had a lot of comp the pastri they serve the pastries and all very nice so you stop there stop say hi to her so she was a student teacher for us um a few about five years ago English and so she passed her practice the first time through she's a big time K State um agency type of extenstion person and um just knows her stuff and so we're excited all the the good food and the pounds will be so yeah that was very I will tell you that Craig and I went to when went to leadership we went to school someone they did that they sered kind of stuff and Serv so it was kind of cool for their kids to be able to do that very much appreciate be able to show that all yes okay Lindsay not here you have anything for Lindsay be happy to connect with her she's still busy trying to find not too B not too bad not too bad at all you win technology any technology questions this is easy I like the feedback about how technology has been used in the classroom I don't get in there but to see it and that's cool I like that thank you yeah I hear straight from teachers how they're UTI well okay I will be fairly fairly brief hopefully American Education week again this it's this week we are just so blessed and so thankful to have the people that we have working in our district they are just very dedicated um extremely passionate about working with kids and we're just so thankful to have the people that we have this week so we got some special things for them and for you guys as well we appreciate your work as well and we part of Mag American Education week as board members so we've had some neat neat gear where as the kids call now they call it drip it's not gear it's drip so it's the slang term for clothing so I learn a lot when I go around the high school middle school kids even elementary kids so anyway so we have some clothing for you guys to very nice and uh Monique and her crew did the sweatshirts for us and they are just absolutely awesome so again uh we sent those out Wednesday sent those out to staff today Wednesday we'll have a meat and cheese trays to deliver to them and we'll maybe do something who knows there could be something and it works for Friday too so something little special something know some some sort of treat so anyway uh next item again Kissa is a learning here this year we're kind to inform you a little bit about Kissa and so basically they're doing a little bit of transitioning um into these four Focus areas uh for Kissa coming up so this year these are the the four Str four areas structured literacy which we have that fairly well in place here standards alignment you had a chance to hear a little bit from Stacy brutin when we were here for the CI information um very much in place with standards alignment and so on so forth balanced assessment system we have that in place here as well when you think of State assessments and whether it's map testing or uh you know ACT Testing or just local local assessments local curriculum assessments the staff make up and uh quality instruction I think we do really well there as well so the things that are aligning that the state wants to see for the next wave of Kissa we have these things in place really really well outside visitation teams again we have four three three I'm sorry three people coming in and we've done it for the past five years into our district and um they come in and we share with them information here and and they give us some feedback that's going to change in the Future Part of a big part of the reason is changing to what they call these Regional outside visitation teams is there's just fewer and fewer people that are outside visitation team members and like chair person chairperson chair chair people if you will um uh I was chairperson for two different districts last year uh it's just it's a lot I mean it takes a day out of your time to go and do and then you got to review their information you got to give them feedback uh there's just a number of different people that um are are doing that and some are choosing not to do that piece at all so they're basically going to have like a regional place where you go and they'll have this group of this one outside visitation team that'll hear six seven eight school districts a day it's a little different um but that's plan that's the plan that they have in place right now so anyway uh next month's board meeting I'm going to share with you some information our administrators and directors uh we did spend some time with Jennifer Haney from Green she's a data analyst there and she's just that's her thing she just data information and and we we believe we're doing really well and we share with you guys this information during results reports but we wanted to get somebody's opinion from outside we wanted to have somebody come in and look at our information with us and and uh give us some thoughts and and Views and just an outside person's uh uh input and and thoughts and we spent a day with Jennifer and she was just very impressed with what we have she helped us do a little bit deeper data dive into some things and so I'll have some information to share with you at the December board meeting of course that will start our results reports in December as well so that's a little bit of information about um about Kissa so it's uh there's no reports to fill out this year which is I guess kind of nice but uh we still will have an ovt meeting team like we have in the past now next year we won't sounds like they'll be going to a regionalized meetings U for for those outside visitation teams so uh but again I feel very comfortable that what we have in place here is really really strong um and it's what the state wants to see so good news there we did have three starward Awards postsecondary success we also had high school graduation um and we also had academically prepared for post secondary and this year we're working on one or two more star awards uh that we feel like we can do it takes some time and energy and effort to go through the information and be able to put together all the uh the report pieces that are needed for these reports but uh again postsecondary success just a quicker reminder of that that's the percent of high school graduates who either enter uh they they they either enter college and they go for two years they earn an industry recognized certification uh higher education degree or or like I say they they continue their education two years after their High School grad graduation so that's the uh postsecondary success award High School graduation that just deals with your graduation rates um and ours are typically in that 90% range or higher um and then academically prepare for postsecondary Success uh kind of focuses on uh students that again are store scoring and state assessments uh and that those three or four ranges and um that's pretty much it those are the three Awards so glad the state recognizes us for those those Awards and let me see um the jbcc enrollment open enrollment policy language we are going to end up at the beginning before our meeting next month we'll have the hearing for jbcc and I want to share with you this information here um there's a document that is attached and and it has some information from kasb and I apologize I forgot to attach that um and when we put together the packet originally I sent that out to you guys today as a quick uh as a quick uh change in the in the in the the board agenda so again I apologize for not I just completely forgot to put that in the original packet so um you've seen some of this language already before and really I'm not going to read through it word for word uh but you kind of see what what we're going to have to do we have to honor before May one we have to create those recommendations for capacity student teacher ratios um for uh again for students U not only our students but the number of students we would take that would be out of district and so anyway we'll work on setting those but we do not have to have those set in place until May 1 and then there's a time frame on honor before June 1 of each year District shall publish the number of open seats from June 1 through June 30 District ad Administration shall accept applications for non-resident students this is different remember from what we did in the past what we typically would do is accept them in April we'd accept out of District um letters um requests from from parents in April have been turned in by usually the second week first or second week in May and then the day after we dismiss kids for summer administrators would get together and approve and then parents would know like by the end of May if kids are coming now with this new law we have to wait and go through and it's going to actually take a little extra time for for us to notify parents so from June 1 through June 30 District administration shall accept applications from non-resident students so that's going to be different for and we'll get that information out to parents June between June 1 and June 30 it's disappointing we can't do the way we've done it in the past but that's the way it is and it says this process shall be completed honor before July 15 of each year we're going to try to do this as quickly and as timely as possible because we want par we want parents to know we want them to know that they're coming back and they're going to be wild cats so that's important so we're going to work on getting that done sooner than later um continuing on to the last page in talking with our administrators that first bullet point on the last page jbcc 6 I shouldn't say last page but jbcc 6 um we want to have that attendance rate be 95% because it's attendance rate in the last school year excluding excused absences so we feel like that rate should be higher since we're excluding the excused absences we want to be at 95% we can set that at whatever rate we want can be 80 85 90 95 but since we're excluding the excused absences we feel like it should be higher and then the second item so we can change the percentage but we can't change the dates correct yes yeah the dates are by law the percentages we have freed in that any way good question um there's the fourth bullet point down below it talks about the student is currently under no wait minute I think I to the Fifth Fifth bullet point I'm sorry the student has had three or more out of school suspensions in the current school year we want to make that a little more I'm going to say a little more general statement um instead of saying three or more we would say the student has had out of school suspensions or disruptive behaviors in the current school year that allows us to you know to determine it could be maybe if they had an out of school suspension it was just a one day thing was a minor thing and then they had a second one was just a one day thing and then a third one they had a one day thing one by three by that by that I guess that rule if you will they would technically not be coming back um if we make it more general which we can make it more General then it gives us that ability to determine do we have an issue do we have a problem do we have something going on that we can say listen this students not necessarily doing well and we don't necessarily want to have them you know back in our district so we can make that more General that is that is okay and again we're not adopting this policy it won't be until we have we'll have the hearing and then we'll do the formal adoption in December so that's why um I was wanting to go over this information with you ahead of time and then I guess the last last name we would set the date to inform parents um at May 31 for the re for returning for the next year we would allow we we' make sure that we inform them on May 31 do you have any questions I have a coule so so I just want to clarify so if they're already an outer District student this year I don't want to say the word assume but could you be would if you were an out of District family would you be comfortable that you we get getting to come back every year with I mean without you know like I'm not talking about like they huge behaviors or lots of issues or any that like it's just like a formality kind correct so so this this first year the way we the way we understand it everybody goes through the I guess screening process if you will if you were to have a lot of out of District let say we have approximately um like 90 to 100 want to say like 9 90 to 100 I can't remember the exact number out of District students which is great that's wonderful we have people that want to come into our district those those people we again as long as they're com as long as they're doing a good job for us attending you know doing well no issues at all we want to have those people back but what what happens all a sudden we end up with 200 out of District kids because this open enrollment technically they could come from anywhere any place anytime we have 200 then we have to those the thresholds would set would set in everybody this first year will be just it's it's it's it's it's everybody's judged you know we could for example we could have a senior next year and they could have gone to school with us from kindergarten all the way through a junior year they'll all be put into a the pool of people and we we evaluate them chances are we won't be at capacity or maxed out but again all of a sudden let's say we do say we do get 200 how to just treat kids instead of 100 then we would have to look at our capacity our thresholds being set and then it becomes a lottery draw if you will I know it's yeah so these will have to reapply every year once they from what I understand after once they're in they would be in and that's yes but but but this first year everybody's kind of on equal grounds does that make sense y okay I think be okay my next question is what do we the ACT scores I'm PR concerned about like what are we doing to address some of that it's going down I know we want to just say Co but I we really need well gone down to there's a couple of things that we could I mean we can discuss and if Taylor want to try in they can too um you know remember we do we do we do assess all kids so for assessing all kids that can be you know it can be a moving number um yeah it we may have to look at some you know additional test prep you know especially for those kids that are wanting and needing ACT scores you know for future um I mean we can't do everything I mean we can't hang our hat on it but the state's definitely addressing it I mean we're showing it so we're right after I remember we're right about that state average we we had been above that state aage but uh anyway question I don't know anything you guys want to the last last population that took there was a very high identified group that took it so we do we do um assess all and um there took a dip this is my opinion but also I think a lot of principal opinions as we talk is the Regent schools came in and said it's not important and guess what our kids heard it's not important so did we have the kids who ended it in 5 minutes yes so we have had those discussions like with the prea race taken and then there is some there is um some great incentive now because we're doing fast bridge and with fast bridge if they get a certain score on prea and then if they get a score like a certain score on um their act they don't have to take any more test so if prac is their sophomore year or freshman year freshman year right um and so if they score 16 on that it exempts them from having to take additional assessments through high school so we're starting to build that hopefully excitement assment right I don't want to test again um and so U but what we're working on at the high school is mapping there's a act provides a great map of your core areas and it says these are the concepts they need to know if they want a 21 if they want 25 they wanted 30 and so we are we started plc's this year and so that's one of our identified areas is to take a look and say with you guys just met with CLI so you met with Stacy so she and I had the conversation is does our scope and sequence match to where by the junior year at that February Junior date that everybody's taken it what have our kids been exposed to you know and so I I don't know if it's ever been looked at but we're looking at that so we are in discussion with that so but it's I think it's a it's it's kind of a triangulated piece the kids heard what they wanted to hear the Regent schools really and then now the state says but oh but it's important and so um just taking a look at everything at once and kind of kind of making sure that they're there so if they wanted to and Without Regrets do the best that they can and have the knowledge that they have by the time they take that test so that's what we're looking at any any other questions okay with with the on the jbcc piece we will I say we'll have we'll have a hearing kind of like we did we do with our budget hearing the Rue mutal piece um we'll have that before the meeting next to 7 in December our next meeting it will probably take I'm going to say maybe 10 minutes that same type of thing so we'll probably look to set that somewhere around 6:30 6:45 and then go straight into our meeting and then actually adopt it formally adopt it at uh at the December at the regular board meeting are we letting um our current out of District families know that this is I think once our policy kicks in we'll go let them know you guys approve that we yeah we really I would want to let them know until you guys good question though but yeah we will we we will share that information don't want undo Panic right right I didn't know if it was going to go out and then we're going to have at the hearing meeting we're going to have you know 70 families here I I I don't think it's going to impact us greatly I think the bigger school districts could because you could you could see um where well for you can see where bigger schools where kids could move from school to school to school they just they could bounce if if you follow there was a new story and we talked about it this week James andas a new story Jefferson Jefferson County they have six different school districts and they've gone through some challenging things because it's almost like they're they're competing for students much in the way colleges are they're they're trying to make sure they get as many kids in their schools and six school districts in a county that maybe could get by with three or four that's a county like that it could be challenging they could be competing for kids to try to come to their schools where they were cities where kid were schools uh kids can you bounce from school to school so I don't think it's going to impact us greatly but um we'll see time will tell and we'll work on the thresholds with administrators we even have some staff members inol with some threshold I don't think thres going to come into play for us uh just don't think they're going to be a major issue for us because we're not really maxed out in any at any grade level right now but who know we'll see good questions good comments if you have anything if you have any questions or comments you want to talk about this feel free just to shoot me an email give me a call and uh we'll have that December I think the biggest question is going to be about students ly in school system continuing there's language on jbcc 5 that talks about non-resident students that have been accepted en Roman in the attendance of the district shall be permitted to continue but I don't know if that's from day one of this policy taken on on that are already program so that would be the questions everyone's going want to know we'll get like I say we'll get information out publicly so everybody you our school Community our parents and our patrons understand understand this I'm going to do a little bit more following up and making sure and tweaking if there's any tweaking that needs to occur I'll in Friday notes I'll let you know but I want to make sure that this is pretty I'm going to say air tight if you will very solid very very set in place um so you may have an update on some upcoming Friday notes for me the you brought up C and I missed the opportunity so I came to the C meeting with Stacy Burton and it was very very good and I have been openly against CLI from I know can you believe it that is no joke I I have been against CI and I have changed um my team so I was I have felt like a curriculum director when we got rid of the curriculum director years ago that that was a backwards um decision at the time so I personally um you know I wanted I wanted something that um had Buy in in our district in our school and our community so it was um I felt like C wasn't that so I um have been openly open about that so when Stacy Burton was here she did a very good job I felt very uh I was changed I mean I feel like she the program aligns with the standards they're making changes to align with standards to make sure I thought it was very good and I openly talked to her afterwards decision so um I it was very worth the time it was very good yeah so I that's hard so the one thing I will add on this on the report card like we're doing and and the administrator did a great job of giving us data I guess I would ask that the administrators give us the data when they see that we're falling off in somewhere don't make us point it out you point it out we fell off in this data and here's why because you know we seem to get in these like why then we kind of just just own it just put it out and this is why we got it so we love to see that because we're going to start getting those now quite a bit so reports oh the the building report card um I'm not going to spend a lot of time on this because you'll have those in the result reports but there is a link there and when you go on to that link you'll go to Performance level reports and when you get to the performance level reports it will give you uh some information again on state assessments and again reminder we're not all about State assessments we want to do well if we're going to take them which we need to take them we want to do well with them but we don't like the olden days start test prep in January January February test prep for the tests in March and we don't do that we we we teach just as normal we may have to spend a little time with the to say the actual test format on the computer especially with our third graders because State assessments are new that's their first year to do state assessments but uh the first one there show shows math at all grade levels and again administrators and directors will talk to you about these during the results reports the key thing we want to look at and what I stressed to you guys is levels two three and four are considered kids are kids are at at grade level or higher they are able to move on post secondary wise one is limited one we need to move our ones hopefully into twos our ones aren't all of a sudden going to become fours they're just it's not going to happen in a year's time or a blink of the eye that type of thing but what we want to do is we want to try to move them hopefully sooner than later to TW because there's a significant jump and Lucas and James were at the and you guys were at the KB conference there's a significant jump to success if students can move from a level one and state assessment to level two and that's what we want to do is give our kids the best possible chances to be successful so you can see there the in compared to State and they gives you a two-year um assessment there from uh the district level in 2022 and District level in 2023 as well as the state in 2022 and the state in 2023 we have fewer kids in level one each year in our math and we and that this is again this is a District overview individual grades you'll see that next year you know next month with when we start results reports so again our focus is really making sure hopefully the kids are in those level two three and four categories level two is not failing level two is not uh you know not not oh my gosh this is horrible terrible it's it's we want to continue on trying to move kids forward level ones to twos hopefully TW to threes and threes and fours um go ahead I was say I kind of more believe so Randy Watson did a lot of this a lot of this information I kind of more believe like the two is kind of an entry level for a kid you know here's where we started at right there and the ones where you got to really watch because they just fell off the curve and so then you want to grow them to three and four but so you'll see a lot more twos a lot of times and we've actually you'll see next month when we show I show you the information from Jennifer hany that we looked at we actually broke down I think I've mentioned this to you before we actually broke down our ones into low ones and high ones low twos and high twos be because if we if we can do anything I say anything to move our level ones to level twoos that gives them a significant uh improved success chance so if you click on the subject out to the side there you can click on Ela and if you click on Ela it'll give you a similar bar graph as to what you've seen before what you saw here with math um and again what we're looking for again is fewer ones than the state averages and we are doing that we need to just continue to move kids and again we're not all about State assessments but we we're taking them we want to do well in them it's no matter it's if we do a play we want to do well if we do a band concert we want to do well if we do compete in an activity we want to do well State assessments the same way so well apparently using the teaching the kids how to do guns in class you want to do well on that too excuse me ma'am yep you can excuse me you cannot talk oh I can it's a public place that's I can it's a free country and obviously I didn't get a permission slip on how for my kids to be able to shoot a gun and obviously that's not a part of say I'm going to ask you to be quiet or I'm going to ask you to leave no because this is a free free place I will call no it will not this is this is a free place for me to do I didn't get a permission s that but apparently if that's going to be a disruption it was a disruption in there you are being disruptive I'm asking you to be no I am not because you guys were talking about the state state state assessments and what has that got to do I mean apparently putting a a gun in a kid's hand is not going to is somehow supposed to help them with their grades ma'am at the next meeting there's a portion where you can sign in before the meeting starts where you can have a um time slot to speak but we have an agenda that we have to oh I tried to get on the agenda nobody would call me back for that imagine usd244 I returning a damn phone ma' you could have came to the beginning of the meeting have a board meeting right now we need to have a police officer here because we have a disruptive patr no I'm not disruptive I'm speaking I knew it was a public meeting it is a public meeting it is and I'm allowed to speak I'm a public person you're asked to be there's a specific spot on the agenda for public comments it's good to see that Thor finally woke up from his map and you can come sign in in the beginning of the meeting to get on that section of the agenda but we can't have people just speaking out in the middle of meeting we have an agenda that's we have to stick to that's fing fantastic let's go see if one of our pals are going to come see us tonight kid so glad you didn't get shot on the freaking field let's go always nice visiting with you Craig anyway um with the LA piece if you click on the next one science you'll see science is again a similar format and again fewer level one are you coming out here with me Craig or I mean you made the phone call no ma' meeting w't okay see you don't you just want make the phone call but miss oh I know don't worry you still had to see me at Hoover somebody's got the elect into the position you're you'll see that uh again we have fewer level ones and that's what we want to see um as we move forward so again questions the building report card you'll see more information with the building um with the results reports when the building administrators go through those happy to see you mat happy to see you see any other questions I'm sorry in Stereo no I do like so this there's a lot of data when you look on that link um it is stuff that we see from the administrators during their more in depth course see that link there so we could kind of dou into it ourselves and see all the information okay nothing else now reports so I will U I wish you all could have made it to the conference but and I and Craig went to the conference and so I actually learned quite a quite a great deal so and some of that will be some changes coming forward that nothing real significant but uh in a way we do some business around so but uh there was some great uh data from Randy Watson that talks about the public schools in Kansas how you know they're always being attacked doing her job and I'd say from I wish we had that presentation but he's to send it out I guess but uh I think the teachers and administrators are being commended in in where the needle is moved for the state of Kansas is and then you know because it it showed a lot of lot of data that was there that shows that we're you know taking care of our kids yeah not just was I not the state assessments but they talked a lot about the pro secondary um dual credit classes the things that we're doing like I say with technical colleges and so on so forth there's over I can't even remember exactly how many credit hours but if I remember right it's over 300,000 in the state over 300,000 credit hours dual credit hours are occurring that's an all-time record uh there there just was again those those bits and pieces of information they don't get put out too much it seems like it's like the bad stuff's on page one and the honor roles on page last but as we know sometimes you know in in in you know this in in the different say in the different uh media it just doesn't get put out there as as positively as it should but there there's a lot of really good things that are happening in the State graduation rates are are better more postsecondary type opportunities uh dual credit uh Technical College opportunities so it's it's pretty it's a pretty good uh pretty good time to be in education with what we're seeing so yes so anyways so another thing that they a lot of another thing they talked about there a lot was um absenteeism so uh and across the state it's up it's up yeah the uh the benefit of Co was we told all the kids to stay home and we could still teach them and I think parents heard that message really strong and said oh my kids can stay home and you can still teach them and uh it's not causational but there's a correlation between kids missing class and I mean performance I mean it's it's straight there by the time you miss 10 11 days in a year unexcused and then you're missing that kindergarten on through but any of your career you might miss a year of school and so I think we need to start getting the message out there that attendance is needs to be there needs to bring back so I think certainly talk to some more with the administrators and stuff we talked about that talk about so I think you'll have more for everybody on that but we and we're not as bad as some District but we got to get control you think it's better this year than last year yes like you nailed down on the charties and that type of thingies and unexcused excused absences significantly and we with our information that we got at the DAT did say was a year old so new information come out so we were looking at just we're sending letters at five days and so on and so forth and we're getting phone calls hey why am I getting this well this is just so you're aware this is where your child is with attendance and there's two different things between excused and unexcused these are excused and once you hit 10 days you have that right to use them but once you hit 10 days understand we'll probably ask for a doctor's note and if you're saying hey we're going to go on a vacation or'll probably be well those aren't necessarily going to be excused there's a lot of things go into it true how are their grades are they staying on top of their work so on and so forth but I would use an example we had some gentlemen that decided to go to like the truck bash thing um and they had to make some decisions the year because there's back to back weeks that they wanted to go and they made the right choice because some went on some and one other and just because um I think how we've aligned some of that's been a big piece of it it's us three of us have gotten together and all of our policies are in line we send letters at the same time they send letters in terms of the number of absences and things like that I think youself a lot moving forward yeah and it's sometimes teaching the parents realigning them we encourage that conversation it's like we're not you know teachers get 12 or 10 or 12 discretionary days talk to your kid it's okay to take a mental health day or take a break just plan it out use it wisely and don't just call in for the heck of it right so those type of things and the I'm I'm not going to lunch but I'm going to lunch calls you know the the co word parents would comment well they were this this and so they were they were supposed to stay home so it's getting P that is we don't have that whatever the health department tells you you do give us the not it's excused right um but we're not contactor we're not doing any of that we are back to 100% normal if your kids sick keep them and all kind of give a plug from the other side of two so every time the kids miss there's a teacher that's preparing the homework there's a teacher that's bringing that kid back up to speed when they come back and taking away from times of the kids that were in class so the Educators is being strained by those absences too it's not just the kids Y and hardship is is when a kid's gone for three or four days they go through all the work of getting it getting it ready and they return and nothing's complete so if it's a if it's an AB planned ahead the day you return it is due that's not it's missing now is Darla also aligned with her policy the way she's doing it cuz I think sometimes people think they're just in TR they can a we we can go on family vacation it's not it's not that big and then that's where it starts they yeah it is but I'm just saying especially the spelling I but um yeah I just want to make sure that she's on the same that way it's yeah and the data we looked at was the when it starts out being chronic in those lower grade levels it continues through the rest I'll have some data and some information for you with our with our with our data diet that we did with with Jennifer from Green bu in next month that be a little interesting and I want to commend administrators for getting an attendance policy kind of tight up so it is much more consistent it's that's good I think it's it's good when we can be consistent I kind of look at it as L long talk about this and again it was a great conversation but uh I think that if we don't get a hand on our kids we train our kids to even get out in an employer world and say I'm sick today and not come in so you know it just becomes a habit s Behavior well and it does start when they're young I mean you know the parents are responsible to get them there and if they're not doing it in third grade might not going to do it an eth grade and if all the time the expectation is unless you're sick you're going to school from that young on I mean that establishes it so for consistent schoolwide then that's just how it is and then like James said you know you don't when you go to work you're better be really sick our job is hopefully we we've added enough exciting programs that the kids want to be and that's really what we wanted is for so we have we have a handful of kids and one comes to mind is that was not well not chronic but didn't come a lot and really hasn't missed any days because they're in the gaming club and and they have to keep their grades up I mean total change so you know it's one at a time but something like that they found something to to embrace and so that's our job is to make sure we want find something for them to want to be there too so do we still do the award type deal no actually yeah perfect that's I theer that really cool quit doing that during the co year and maybe we do bring that back it's very possible we do we do give a weekly award to uh where we do a drawing for $25 or it adds up throughout the month no one gets it but it's you can only get it if your name gets drawn if you have no absences no tardies passing we give that Weekly perfect attendance but perfect attendance for a week maybe that thing is I can remember my kids just love D you kids love to be recognized I mean know for whatever it is attendance or academic or whatever Sports obviously so if we we need to be looking at that I know that for me when I was in Middle School changed my life just to get recognized and that was the turning point for me was thank you anybody else have anything else I don't know what was going on with this go we don't need to talk about it now but if if you know something would you send us email I have no idea really to tell you truth I would you send us an email and she's obviously unhappy about sure I I don't even know who it was so will I was not she and I had a conversation and I think about Capital outlay review you have some information there this is information that looks very similar from years past we just changed the the years and then some some dollar amounts there uh with some information here uh again um you have the capital outlay working document we've included um again we it's a seven-year document now we've extended out to seven with this we included the year before 2223 as well as then 23 24 this year and then we just included two years out 425 and 2526 um for um the the your your attachment that you have here because as you get further out there's fewer items on the you know five six and sevene plan but uh you can see that uh you know what we're you know again what we're spending money on how much it costs there's an estimated cost There's an actual cost um and and so on so forth on on items we've had again a lot of different things that are needing to be replaced at different times in buildings that are 40 50 60 years old as we've you know dealt with a variety of different things like again boilers at the high school um pumps chillers HVAC type equipment so on so forth um upgrading a lot of new furniture uh carpeting flooring and so on and so forth so I I'm not going to go over all the items with you um in this document this year and next year we will look to probably spend about the same amount as of money as we're bringing in in capital outlay so we're doing those preventive maintenance contining to stay on top of on top of maintaining things uh so that we aren't uh say aren't falling behind and aren't you know just uh taking things to a point of um I I say that they're they're really you know causing us issues uh you know to the point where it's it's it's detrimental for our our buildings as well our our students and staff we want them to be in the most comfortable best classroom setting as possible part of that does become an issue with obviously equipment equipment at times like we've been waiting on a chiller for the elementary school for months now um middle school has a unit that we've been it's a year and a half now um as we talked a little bit about buses when you order a bus now you it's two years out before you're going to get a new bus so again we have some of those things that we're dealing with um as time goes on um so um anyway having said that um I don't know if you have questions on this document um as you see the amount of money that we have projected out in 2526 is much much less um and then in 2627 as well and we start to put some money aside for our turf replacement that's going to be in 10 11 12 years we're going to start to set aside anywhere from 100 200 300,000 at a at a time so that we will have money ready for that and as well as for for roofs in case we need to do a roof project here at the elementary school at some point in time we will have a roof project there we don't have that built in just yet because everything seems to be going pretty good with our we had a couple of repairs um that have needed to occur but overall we're in pretty good shape so I don't I don't know if you have questions um on the capital outl document again a reminder 1 milon capital outl for us brings in approximately $540,000 in that neighborhood so we do have four meals of capital outl so that brings in 2.1 is million dollars um each year and we I say we we've been catching up on a lot of things that we' needed to catch up on um that just needed to occur um and you know we'll start I say after this year and next year hopefully be able to set aside more in savings as time goes on um I just if we could have 23 22 23 totals split out from then 23 24 oh we didn't get that we didn't we didn't get we we'll have that we'll get that the final we miss line there but 2324 has it yeah thank you thank you for catching that yeah we did we we missed that line when we did to made it to a p there was one yeah for 23 24 and 24 25 but we don't have for 22 yes thank you we'll get it thank you so we've been at at the uh at The Retreat we talked about uh some different things that we wereing doing a couple of projects uh that we potentially could look at we shared that out with a newspaper article and in discussions and so one of the things that we talked about was the welding shop renovation we do have a grant for $250,000 the project most likely is going to be in that neighborhood of I'm going to say a million dollars when it's all said and done when you're talking about electrical HVAC uh you're talking about new you know LED type lighting an expansion to that program which we talked about could lead to us with the partnership to Technical College with that all being said we need to expand our welding chop area more storage there and we have uh Mrs Grover Mr Wilson as well as M Miss C's been involved in those discussions as well as we' had Flint Hill's Technical College Representatives get discussions with us as far as what may be needed for us to have that partnership in the future so with that being said we we couldn't continue to do the projects that we would be doing in capital outlay for the other buildings for the elementary middle high school district office Bus Barn the just we wouldn't be able to do everything that we needed to do if we didn't ask again for some additional money to go strictly to this project so what we are looking at trying to do with the scap outl resolution is very similar to the one year one mil for five years which we did for the renovation of the science rooms at the middle school high school the gym renovation and we actually had some additional money that we didn't have to use because of the foundation we didn't have to worry about Foundation issues in the gym at the high school thank goodness um we use that money for to help with the renovation of the first grade Wing So what we'd be proposing is this one mill for three years which I shared with you that information um over the last couple of months and so this is the resolution and that would be 1 mil for 3 years if we the reason and we talked about 1 mil for two years is it 1 mil for two years or 1 mil for three years we just don't know about costs guys I mean you just you just don't know um what it's going to cost and and um if we get this resolution passed then we all of a sudden get the architect involved and we get an exact hopefully in their pretty exact figure here more so what we're going to spend if we end up not meeting that bill that third that year that that that third year Bill if you will we could give it back or we could identify it like we did with our first grade winning where we use that additional money for the first grade winning renovations to go towards that project so having said that I don't know if you have questions we do have to put that in the paper has a 40-day protest 10% of the voting population usd244 could sign a protest 10% or more if they do then we wouldn't just get that one mil for three years we would have to take it to a vote the public with public if we wanted to have that one mill for three years occur what is Flint Hills what are they putting towards it their their focus is going to be on staff and Equipment good question they'll pay for they'll pay this that yeah yeah they'll have it after school we'll get to use during the day then they'll use it after school and provide the staff and their equipment can we use their equipment during the day that we would have that partnership working agreement with the equipment yes yes so again they can they can't Levy taxes in a bond issue or something along Capital outlay like this they can't do that but they can go through like uh CTE Carl Perkins grant funding to get equipment um and that works well for them to be able to to provide equipment for facility good questions it could lead to some dual credits during the day possibly even we you know we we have some different ideas and there'll be continuing discussions that would occur so anyway other questions good good comments questions anybody so I think as Greg and I visit and I think everybody talks about this welding program I think it will be huge for the community uh a lot for the high school kids and a lot for the adult community and uh I think went for three years because we didn't want to sell ourselves short make sure that we've got enough that we move on and similar to what we did before so can we when this isn't put in the paper um can we also like remind the public like we did the one mill for 5 years this is what we did with it we removed it when we said we would now we're asking for one mil for three years to do these projects so that they know like okay because I know people say oh they add on a Mill and they know never take it off you know we did what we said and we did what we said we were going to do we did the projects we said we were going to do even more Pro projects with that money um we were fiscally responsible with it and so just a like a reminder article and yeah that' be great yes so um I move to approve the C resolution second discussion no discussion motion carries 60 the uh staff thank you and the uh certainly the kids than thanks to yes the Jones trust has been great for us absolutely great okay moving on Green Bush evaluation there's just a couple as we talked about we were going to uh some more specific tools that are linked towards the the job description so for example library media Specialists were underneath the teacher tool evaluation that really didn't fit um uh we had some others provide counselors that they're working on and we uh so we're going through this process with K Bush to get more I'm going to say more that they're going to be better evaluation tools more linked to the actual jobs that people are doing so with that that being said there's two and that link you know as I'm clicking on it it's asking you to like ass sign it I apologize okay I apologize that's the administrator one um probably asking you to sign in for that um I apologize I thought that I couldn't get it to work in an attachment um yeah what there something you did last time let me see if I can yeah the password um hold on for one second let me see if I can yeah let me see if I can drop that in right now if I can do that um or I tell you what we I was going to say we could we could approv the liary immedate one pull off on the administrator one if you want sure if you want is yeah HDMI I apologize guys I ter so it has I'm going to increase that size because that's very small it just has a cover page to start with that uh just gives some information talks about the just the the guidelines and then it has a self- evaluation component that is essentially the same as the evaluation piece that um I would fill out for the for the administrator and it's on a one to four scale let me see if I can make that there we go what did we use prior to this just it was a tool um called um Talent Ed and it was there was a fee for it um it was not the greatest or easiest uh document to use and we paid about4 to $5,000 worth what this is free like was the thing about the like the the certified staff is very generic so you have a counselor you have and it fit the teacher mold but not anybody else and the administrator one was okay um I just it it it just didn't it didn't fit the way this seems to fit in my op in my opinion much better um and it's free and it is free and we talk and so you know you can see it it kind of has the different standards that are addressed and so so there's like a self- evaluation the supervisor evaluation is exactly the same so if I do a self- evaluation on Matt or Matt does a self- evaluation on himself then I do the the actual supervisor evaluation it will total up the the scoring and the ratings um and then we'll have that discussion on the pre and post evaluation conference you'll be this for the next year for actually for this year for this year yes if you guys appr so again it's uh we're we're approving these as we're getting these from Green Bush today I had a meeting um to go over a couple of other different tools I think it was the counselor one and uh counselor social worker one so um anyway they're working on these feverishly with a group of of of Administrators throughout the state uh to try to get the best evaluation tool that fits each of the jobs so anyway I'm kind of just scrolling through these slow as as best as I can if I'm going too fast just let me know and I apologize I thought that link that link works for me but I probably didn't for you can you just PDF and yes I could that I I I just it wasn't it wasn't uh I I just I went to the link I attached the link thinking that the link was going to work I'm so move to approve the Green Bush evaluation tools for administrators and specialist for 2023 2024 school year second first and second uh discussion

for the enrollment of nonresident students you want to review that Poli okay I'll review po the uh enrollment of non-resident students jbcc as you know Kansas Law requires a board to allow non-resident students to enroll and attend the schools of the district if the board's capacity determination finds are open seats for such students that's state law nothing cannot prevent students from enrolling except if they're under expulsion it's doesn't matter okay I'll get into continuing enrollment pretty soon but the initial enrollment that's the only thing you can initially use to not enroll kids the following is definitions of homeless child non-resident [Music] student receiving School District what a sibling means when you determine the capacity for non-resident enrollment the superintendent or their design has a responsibility for studying capacity at each School of the school district and at each grade level within each building for making recommendations to the board regarding the district's capacity to accept non-resident students superintendent design shall develop recommendations on the capacity and classroom student to teacher ratios in each grade level in each School serving kindergarten students through 8th grade the superintendent or design shall develop recommendations on capacity and student to teacher ratios free school building or program serving students in grades 9- 12 honor before May 1st of each year the superintendent shall present recommendations concerning capacity student teacher ratios to the board for adoption or modification and the board shall determine for each grade level of each School building of the school district for the next succeeding school year on and before June 1st of each year the district shall publish the number of open seats available to non-res resed students in each grade level for each building for the next year on the school's website June 1 to June 30th The District administration shall accept applications from non-resident students if the number of applications for a grade level on a school building is less than the number of available seats for the grade level the non-resident student shall be accepted for enrollment and attendance except as provided for non-resident students regarding continued enrollments well that comes up later if the number of applications for a grade level is greater than the number of available seats for that grade level District administration shall randomly select nonresident students using a confidential Lottery process this process will be completed on or before July 15th of each year District shall provide the parent or person acting as a parent of a non-resident student who was not accepted for or denied enrollment as such school district for the reason for the non-acceptance or denial propriety of filling open seats the district shall give a priority to the enrollment of the following non-resident students any sibling of a non-resident student who was accepted to enroll in and attend school within the district any Resident student who has a military student as defining K SA 72- 5139 regardless of the capacity determinations the following categories of students shall be allowed to enroll if it resident students just like they resident students any child who is in the custody Department of Children and Families any nonresident student who has a parent or person acting as a parent employed by the district while the parent or person acting as a parent remains employed by the district any child who is experiencing homelessness the district cannot charge tuition or fees to non-resident students who transfers different from those in in District students they cannot accept or deny non-resident students on their ethnicity national origin gender income level disability condition Proficiency in English language major of achievement aptitude or athletic except for a child in custody the Department of Children and Families a child who is experiencing homelessness a non-resident student shall not transfer more than once per School Year to one or more receiving districts the receiving district is now required to provide transportation to non-resident students unless otherwise required to do by state or federal law which would includes include IEPs or Section 504 plans nothing in this policy or state law shall exempt non-resident students who transfers into the district the requirements of the Kansas State High School Activities Association the superintendent shall submit to the Kansas Department of Education in this policy the number of non-resident student transfers app approved and denied in each grade level and whether the denials were based on capacity or accordance to the policy terms as required non resident student continued enrollment once accepted you can continue to enroll and attend the district until they graduate high school reach the age of 21 they have an IP receives a GED they uh know they if they receive a GED unless a student is no longer deemed by The District administration to be in good standing the district does not require parents to submit new applications each year in advance once they are approved the following reasons are student not in good standing non-resident student failed to maintain 92% attendance rate last school year non-resident student or students's parents acting as the parent provided false or fraudulent information that application process the non-resident student is not a resident of Kansas the student is currently under a period of sub suspension or expulsion from the Kansas any Kansas School District and will not expire until the next school year again the student fell multiple classes in this current school year and is not on track to graduate with his cohort class the student has had multiple Behavior referrals the student has been given a long-term suspension exposure from the district school year parents shall be informed by administrative decision not not to continue enrollment of the non-resident student no later than June 1st that's kind of the a summary of that PA questions over that right now or do we wait till later um so public com public comments Andor any questions there will be no action at this time until any public comment all right we will adjourn the hearing on the enrollment of non-resident students now we will call the order okay sorry thank you motion by Chad second byon all those in favor say I any oppos same time motion passes okay now we will call to order the regular board meeting and I would entertain a motion to approve the agenda motion by Alison second by chat all those in favor say I I any opposed same sign motion passes 60 approval of the minutes from the 109 1018 and 118 meetings any questions comments changes is a motion by Josh to to accept those minutes second and a second from Allison all those in favor say I I any oppose same sign okay motion passes five to Z to one okay approval of the treasurers report I move approve motion from Brad to approve the treasurer's report second from Josh any questions comments hearing none all those in favor say I I any oppos same sign motion passes and then approval of invoices might just cover some of the larger ones in there number one we had the audit pay for the audit also there's an additional election cost for disorganization uh the first bill we got from elth County did not include Barton County's Bill uh that bill came in at 5,29 from Barton County for the election also we have pretty significant one from graduation Alliance students that are obtaining credits um Patterson Grant uh will pay for professional development out of the Patterson Grant that's also in there um also we new custodial equipment at Wilson is in there of course Transportation then also we made a down payment on the security uh project that the board approved there's a kind of AG any other questions not to approve the invoices as presented by Alison and second by Josh all those in favor say I I any oppose same sign motion passes 60 and Reconciliation and cash balances report okay this all match the cash summer report October 31st matches the cash and the bank which also matches the treasures report you sure you don't want okay so we will review the HB project so they were supposed to be here he's about five minutes out we can go ahead and go with the U change the agenda to move up the audit report okay okay so due to scheduling we'll go ahead and'll keep it under five minutes I'm Kim bu I'm with Adams Brown and I was onside here a month or so ago working on the audit with both Bill and Diane they both were very helpful so this quick I'll start with your bound copy of the audit report if you want to turn to page one this is our independent auditor report of course we had an unmodified opinion based on the regulatory basis of accounting which is basically a clean opinion you want to skip over to page four this is the financial statement um it is a summary of each fund with their beginning and encumbered cash receipts expenditures ending and encumbered cash encumbrances and then ending cash overall you'll notice your cash increased about $500,000 over the year um it was in three funds mainly you had your Capital outlay fund which just didn't see as many projects the atrisk fund you had a larger transer in and then there was a new fund for the Child Care Network I'm sorry Central PLS Child Care Network fund which is um donations that were raised to uh construct a child care facility okay overall your Ting unincumbered cash was about $1.6 million next are the footnotes um these are going to be very similar to what you have seen in the past we had no major changes to any of the accounting standards this year so I will just point out a couple of them U page seven is footnote three since you guys are on the Cash basis we do spend quite a bit of time focusing on cash making sure that all of your accounts are reconciled we confirm all of your accounts and we make sure that they are all adequately secured as the your end and then I will skip over to page 12 the last footnote is on your debt currently you only have one Finance Bas that is set to be paid off in 2028 for hbac systems another item we do look at in detail is uh compliance with Kansas statute there are probably about a couple dozen different statutes we look at and we found no issues in any of those then we'll get to the supplemental information in the report page 14 is a budget to actual and you'll note that all funds were under budget for the year and then the remainder of the report is a detail by each f showing the different types of receipts and expenditures and then comparing them to Prior year and budget any questions on the audit report if not I'll have you look at the uh blue slea paper that I also handed out this is our required communication to the board just to make sure that everyone's on the same page and that you know what the audit process entailed um had we had any um difficulties in performing the audit or any disagreements with management we would note that here we would also note if we had any misstatements and there were done that needed to be posted at the bottom of the second page we do have one um item that we wanted to point out uh we did look at all of the activity funds at the different schools and we noted that Wilson High School did pay for some lobbying expenses out of the activity fund um that is not allowed for the Kansas statute however we did note by reviewing the bank account that it appears that those funds were reim reimbursed to the activity fund as if they had not come out but they never should have hit the activity fund to begin with we also went through each monthly account report and noted that there was a new Fund in August of 2022 titled alumni t-shirt the fund was subsequently closed in June but alumni funds should not be run through an activity fund it is for the students in District olding however when we did pull up the year-to DAT activity report none of that activity was reported in there so we need to make sure that all activity is reported in the year-to date report finally we just recommend that all policies and procedures that are established by the board be followed by each activity fund uh the next section is on internal controls uh we did notice that there was one significant deficiency um due to the size of the district segregation of Duties cannot be adequate um it's not cost effective to hire a bunch of people to remedy that so that will just be an ongoing concern that we report to make sure that you guys are aware of it and to stay involved in the process and keep an eye on things any questions on that all right well if you have anything that you think of later you can always reach out to us has my contact information all right we'll get that signed and I'll get that thank you okay we will continue to hold item number nine should we approve the sorry I move to approve the 2022 2023 audit report as presented thank you second there a motion by Alison and a second by Chad any further questions or comments none all those in favor say I I any oppose motion passes now we will return to item number nine Chris go ahead Chris is here with Inova groups you can come up here if you'd like all right hope everybody remembers scope we kind of went over last time we got our formal bids back on it um we ended up getting three bids two of them U followed protocol turn them in the way they were supposed to the other one did not it turned out not being a number that was low for us anyway which which is fine um our low bid for the project was $48,600 I believe our Esser budget was 350,000 so it was a little higher than we were we were hoping um we had an alternate number one to add direct digital controls to the building we would basically just take over the new uh remodel portion only that number was $35,800 and we also requested a BD to replace the main distribution panel at the high school um we determined that while we were there uh if the if the school ever decides to do the next renovation or whatever that's probably going to be a requirement so we just asked for pricing just to see what it would look look like that number was $55,200 so the low the low bid um with it being over over our Esser budget um we've talked to the contractor and we have pursued we requested pricing from different equipment and pricing from a different electrical SubCom contractor and between those two things they've generated about $8 to $20,000 in savings from their bid since then since we went through the formal bid process on this where we to choose to move forward we would have to sign the contract for 48,600 and then except the D after the fact but we do have U I'm sorry it was more than that was closer to 30, 30,900 yeah sorry that 19 again if the board were to elect to move forward the contract would be 48,600 but we would immediately follow it with a couple of alternates to reduce that cost to close to for what's our exact rone well was 350 for the whole project that put down on that's maximum what number the remainder is tied up in two different programs so 350 is our s and that does include engineering and some of the things that we've already done the way I calculated it is that it's 30,000 deduction after approval it would cost the district about 100 20,000 Capital out so the good news right now is with the Esser funds that are available um I won't say that we'll never have the opportunity for it again but it's a pretty substantial chunk of money to help for the project um obviously we were hopeful that pricing would be lower than it is but what we've struggled with in the last three Summers is would it be an Esser following federal guidelines a lot of contractors just aren't interested our other schools I think we're three bids is the most we ever get once you get out a Esser funds and get away from those guidelines it seems like had a lot better luck getting more people to F the project and guidelines are just ster yeah they they put you into prevailing wage for the non- guys have to pay their guys more they've got to keep track of certified payroll things that a lot of guys a lot of companies aren't really set up to do but with the yes funding I think it's if Bo elects to it's it's a viable Pro so when are we approve this when are we looking at starting paid out of this year or next it'll has to be that has to be spent by September but I think the goals be completed before we start school right right understand so I would assume the projected timeline is so close to that correct we and we put that in the documents and we a lot of times on projects of this size we won't put liquidated damages but just the nature of the last couple years we put them on there it's got to be done by the first substantially we can we have if you approve it tonight it has to be inced okay which you know is coming out this year practice has been that do it one year and push it into the next year right this is current year and just to clarify if we don't approve this project there's probably nothing else that we could spend money you know it's going to be we've spend to a lot of different things um in fact we're paying some salaries out of it which when it comes to an end that have to be switched over to general fund local option budget so uh it'll be difficult to SP that so you I might give you just a little just remind you of the history there was a project approved back in the early 22 there of security dat that was completely denied after pay that out of C D another project to kind of replace those fo so I was trying to replace project project what was coming as and we we have gotten approval for Esser which doesn't mean anything other if you guys would like to move forward you're here to go so right now these heater controls are they ran through the boiler system are we still using that or is it going to be eliminated and it's going to be kind of his own system yeah great great question question so um we looked at we looked at doing both and one of the issues the high school has is for whatever reason up there they trap air like crazy so they' constantly got to get somebody up on that roof get down in there and bleed off air in the system so for this project we elected to go gas so we're bringing gas over from the Boiler Room underground at the side of the building to Pi up unit so they won't be it won't be tied to the boorder what and if we don't we don't take the controls it'll we'll have a controller on the wall for each unit there's two units too for and we put lockable coverage on get so that might help our boiler system through any idea on cost it would us yeah I know it's like so variable but I don't the the good news so the gym we or the waight room we didn't add anything we're going to reuse everything that's there we just added to to it for this unit for the gym units I mean more often than not you're probably not using a whole lot of gas the cooling is going to be the heavy Road part and a lot of events occur at night and the ones that have nice evenings like basketball those you can run fresh air through the units so we've got the economizers on the unit so if it's 55 degrees outside we don't even have to run the compressors should be something that'll be nice to have and when we do that we'll keep the exhaust bands on to balance the pressure in there so we get over pressurized idea maintenance cost um typically on those units maintenance contracts 2500 rocks 3500 year filters checking the gas exchang out checking compressors you do have one year parts of laor cover and then you've got a believe it's a 10e compressor warranty with a 25 year war so your major comps are going to be the other thing too is we get the pack equipment out of that P house so now main it's going be down on the roof rather than climb down there not that it's terrible in there but getting there is a challenge that's for sure get some we also will have improved air flow that was made a comment to me that the people the stands really when the he's on they just get burn out so we've made some adjustments to help alleviate that as well that's 12 yes that's counting when we spent you know it's just not this big I have to add that spent about 20,000 so far on engineering the letters that we had to get for Esser the requirements for Esser they all qualify for Esser also but really it's irrelevant if it's over what what's pushing you over pushes you over and it's it's right at 120,000 personally for me I think I possibly spend 120 Grand Elsewhere on the district it's my thought being there be nice but I survive de through there big thing is is trying to spend this extra money before it's gone you don't have to spend it it's just free money but it's like not too often you get free but you get a coupon to entice you to buy something that's what this is is 7% keep want to entice you to buy something you want but may not necessarily need the big thing I see also on it is we could probably stretch out our border system because it's not supply on that a lot of a lot older I'm guessing equipment's 50 years old now those are buil different maches we have today there's a reason it's but yeah I think I think eventually you're going to run into an issue with that regardless and it doesn't mean you have to go back with two or anything like that go back with I will say this because we measured everything in there getting that equipment out in fact we've decided to abandon it in place because we can't get it out of anything we've even looked at taking the lovers off the side of the wall but are too tall now you got to have you have have somebody cut them up and pull through I I definitely understand in respect not being able or not having time to spend the money on something else for money do struggle with spending even 120 Capital list is 100 pages long there's a lot of things that we can't spend that money on yeah viory would be nice I don't a lot of other things that we need to spend money on it's going to come up quick possibly have a lot of big projects coming grade school we out yeah you can have that anywhere I mean tomorrow our in the g000 what there that's to said too we could look at pulling the weight room out of that too as a I have not what do you have any idea with that dollar bigger was I don't I know the bulk of the cost of the project is equip like the new rooftops I think they were 160,000 by and we had competitive bids from three manufacturers so that number per ton is more than it was just two years ago in lines so and that's something we battle every every summer also everything just keeps going up expecting it sort coming down by now but after Co well here's I think dollar just like you said us the same just Co and it's not a big commercial but if Capital out Outlet money is tight that might these bids need to be approved what's that when would when would this when's the deadline for approval that's kind of what you need to tell us I don't know your timeline so uh equipment lead times right now are 25 to 30 weeks now so it doesn't mean I know you have to you have to have it encumbered by September so if it goes much longer than that then you're almost paying for the contract which I I don't like but this contractor in particular I know very well and I would trust him to finish it up so if you waited another month I think you would be okay but it makes that obvious first deadine so I know that our Capital out list you know is always pretty long but it we have accomplished you know several things on that list over the last few years carpet in the security system which we thought was going for wasn't so I feel like by not improving this we would be losing that that extra which I know I understand see what you're saying coupons are they're to taste you to spend money but you know the the Cooling in the weed room was one of the things on that wildness anyway so why not do it when you have $350 extra dollar to help instead of having to encumber it all like the idea of taking some of strain off of but it is just pointing it's so being an s project does that but I understand there's a lot more guidelines that have to be covered too but is that give it an extra discount too or just because of the discount for I think there's more things involved that the contractors have to do that cost that inflates the cost cost that's what I would tell you the general use of wages everyone and things like that how yourone causes for contractors increase their Cost Plus pay their wages as mandated Federal is there anything on your scope that would made fit under the funds that you looked at but so on a project basis it usually has to deal with air quality price airity security and things again I keep feel be talk to and I say well they shouldn't be included because they told me directly that they it had not approved any for security um I think I don't know if you've done I mean that's all you probably done is z projects that deal with the air quality of the suit I there's not a lot of projects you have to do so with your projects we have to do environmental impact we do an air study we had to do a register for historic because you have to make sure you're not disturbing anything that's other historical list so there's several things you have to do for any project at this time I don't know what that would do first of all I don't think you put anything together quick enough to get it done by the time you have to get it Inc SP what I would say like you said you had to pay the contractor job be done trust that contract I do but I'm just saying on a new project yeah at the end of the day I that is not what I would recommend and back to what bill was saying if we found a different project we would have to present that back to Essen and they did a good job at turning around I think they once once you got them the information which they have all the information now we gave the new write a different scope yeah we could we could go a different scope to try to get down to that 350 to I don't know I have to that yeah change your scope and I would assume we have to it haveit it change the scope you could change the scope down and try to come up with alternatives to get closer to the 350,000 what do you have on the bushon thing 400 b what's that you paid $350,000 boed pleas purchase and he spent 25,000 moov to hollyood spent a million dollars what do we still owe I ow three four years rather put the ,000 to pay off debt personally my goals pay enough at the end of this year counting knocking an extra 120,000 out of the budget so we ended the Year this last year at 590 569 th000 and when I started we were negative cash because we had come the previous year and when we started this year we're at 9,000 right that's where we are right here today right now right now and we haven't got any new capital out money which is going to be about 950,000 in January and we have taken about 300,000 of custodial sories that were always paid out of cap REM all we' removed that all out of c l so it's kind of how about support projects and maintenance of the district so because the only thing we've taken out of this year is house it's encumbered and we got carpet at wion cumber that's going to be done on the Christmas tree this the other day Bobby and iwed this um but we did well projects that's are already done and paid for is the carpeting this yeah SCH yeah we've already paid for like some carpet U did that we paid for do computer to when the controls the mosts we'd already put the two four new compressors he actually approved that before I got here those but they were they pushed into July 22 we also did all the BR at Holly Rood Wilson we did all that spray all the gas air conditioner fixed up there H is air conditioner fixed in Wilson not totally we have one so there's two units up there and one of them runs really well now the other one would brought with the coil has a crack in it now which is probably all pre on out we we get close enough with only operation of a half a building we should didn't do that it'll take an additional 10 to 15,000 fix the coil put about I know those pressors were about 20 20 a piece wor those in one thing that's lacking right now is a coil on the other on the other so there's two circuits well r one but what really helped I just put a $3,000 computer on that and she can actually control it now so there was some issues on getting updates on that there was an old computer since we've got that she's got to control it really well yeah that's where they're at any other questions or comments so you don't think that committing to this would prevent us from servicing that debt clear off of the books at the end of the year if you look on page a lot report that you just received on page 17 is the capital outlay fund she didn't go through each fund which is Five Capital outl fund you can see the difference from two years ago to last year our expenditures and on operation and maintenance we're not going to have salaries in there anymore this year so the cash flow is going to be does that make sense a prior year actual that's like 2122 and then the actual 22 23 so that's why the cash went up at the end un un covered cash 390 to 550,000 just for your but then after the Esser funds are gone those salaries will go back into operations and painten is that what you're not okay that's a practice don't like do that you do that that is usually done when you are your local auction budget in general fund is running low and you need more room those mainten salaries in the capital outl to free up cash in your general fund and local option budget that's way you do that again that's probably solid and I don't believe that was salary that we the Esther salaries pay for the after school program at Wilson when those kids do 3:30 to 5:30 uh the Esra salaries also help pay summer school summer school we've provided that for the last couple of summer so that's the salaries that come out of erra they have to be approved for student achievement and student growth and students that got behind because of Co so that's what we PID have employ at school yes our family coordinator clear those programs those salaries couldn't be paid for out of capital out no now you can't do that custodial salaries is the only ones come out ofy is there any interest in changing SC for my S EAS I don't the time because when we first did this we thought it was going to be a straight through deal yeah that great be able to have scope identifiers and U probably couldn't have bids yet by December 11 30 days from now got PR change come up with different Scopes and get bids out in 30 days that be maybe a later the month Orly January you thinking Scopes well whe you take one out or you go boiler from the I mean I don't know what's the what did the gas what's the up cost from the gas from the boiler you know is it like if we kept the boiler is it another 50,000 with gas or is it 10,000 let see say I'm I'm not sure what that would be we can definitely entertain and and that's not I mean we could spend the next few weeks looking at other options I did talk to the equipment supplier about going back to hydronic heat once we got the the bids this last week we just tried to whittle it down for for you guys but equipment wise it wasn't going to be a whole lot cheaper but install wise I mean the piping's already there uh there wasn't concerns about capacity on that boiler and maintenance you know get up there address that but we we could probably do savear for sure let the air out what three or four times a year think 10 times you put a catwalk up there make it easier we were talking about putting that ladder up the side but with the numbers the way they are kind of down the other bid that so everyone knows was 610,000 for the base and I don't have the other one pulled up a email to me but I know it was it was yeah feel like this is a significant Capital project that we could without having to do like a it's not going to be done un least purchase think least purchase included a bigger yeah we don't do it now it's prob not times a year few times a year because should say check change I me change Scopes you have would be take the out of the natural gas portion of it opinion I don't think I mean the natural gas going back to the boiler would be I don't think I mean r that natur probably pretty we don't take 30 days to look at options and then bring it back you get 30 days together more than likely that we're not at this point that's really looking so I think 30 days might push it but everybody 30 days to look see if there's any other options the numbers and so see what you um in my opinion deleting the it's not going Tove money at home only savings would be on the natur gas yeah switching it back to he said equip less less cheaper what's surprising is that yeah might save some money on install probably not much 10 15 grand maybe run gas from building to building that's roughly that's what I'm guessing most of it's that would save a lot we did elevated pressure too so thatas only one knock I don't know feel like kind of hearing hearing you guys saying that makes me want to if do it or not make turn wants 30 days to think about it days yes or I have a big problem leaving, I would move to approve the big bid from Craig Cru for the central planes Junior Senior High School ventilation improvements there's motion by me and a second by Josh any further questions discussion okay hearing none all those in favor say I a pose same sign all all right raise your hands then the eyes with me and Josh so two four should we look at other options or try to find options the next 30 days for the 3000 do my best to try to try and price it try miss something yeah okay tou Bas down okay thank you you have the breakdowns but I'm sure they're pages but anything we could look at to what some stuff May cost to not do and and do or the resolution for rolling non-res policy JB one that we had the hearing on prior to the regular meeting now we just need to have approve the resolution I move to approve a resolution for adopting board policy jbcc enrollment of non-resident students as presented motion by Allison second by Brad any further questions or discussions okay just for clarification the um enrollment numbers and stuff will be set in the screen time anybody questioning why we're not doing that at this time okay all those in favor say I I any oppos same sign motion passes 6 could work this like and all that that's government money hey does matter that company tax on 20,000 yes you can don't have to [Laughter] be works with every day we can make it without they do have impact yeah we let's just start okay so I think I'm going start at the kind of the back your packet shows the the 2010 and shows the population at that time was 3,684 basically and U shows the districts and then let's go to the total population decline p and do it backwards for you in 2010 there were U 3,684 uh residents in the district and um in 2020 there's 3,512 so there was a decline of 172 people uh districtwide and then I went and I thought this is just interesting um to look at the towns clapin um census in 201 20 was 645 it's now down to 562 so there was an 83 person decline Wilson uh was 799 they're now at 8559 so they gained 60 Holly Roode was at 464 now at 403 and down 61 bushon at 314 is at 203 now drop 11 uh Lorraine gain one from 136 to 137 and dorance was 205 um in 2010 and 2020 146 so down 59 and I thought it was kind of interesting that if you on the North End of the district if you want to call it that Wilson increased by 60 but DOR increased by 59 a one person U decline is between those two towns so that that I thought was interesting and then U let's look the district map the proposed District I've got district one over here is Wilson so Wilson will be all of this northern part and the north east and the southwest corner down where the nursing home is familiar 278 people in that area there and that uh becomes part of District Two over here so District 2 is kind of the remainder of Wilson plus these Ellsworth Town townships and Lincoln uh partial townships very partial here it's half section and then this is all Plymouth uh more South Central in Russell County so that District here I thought I might need to draw a line in there but I don't I can get all all of R Township so that's District Two uh District three is CL with down here and uh again I thought maybe I'd have to include a couple townships but the figures came with intolerance is for the city of cl to be its own District so then that does that expand a little bit because wasn't it just like City Limits before and you have it going out to yeah no these this purple here camera yeah kind of ignore that cuz I thought I was going to have to add two sections in there that I didn't have to to make it come out so it will be just a city of Clin and that way that's easy for the county clerk and voting people so that's District three District 4 uh before there was a little strip through here that was Hollywood in the rain together um just kind of out of nowhere and I thought makes more sense statute have the voting districts be uh consistent and Precinct wide or in this case Township wide so this is uh Noble Township in Ellsworth County uh this is the paky and then Valley and those make up one district and then District Five would be uh all of this to the east half of Barbor Township including bushon andine and there so then that leaves the rest of of Bon County over here basically for district six so uh questions uh on that and the description the real rough description is is on the first page what it is I didn't want to draw a resolution until I knew what you wanted to do because that gets into the legal part of a little bit more complex any questions here um really not significant there the main change was down through here just a scrip and I don't know that's best way do you're precincts and townships whatever else so the clerks will like this better there's that shift and then also um the boundary between five and six shifts a bit over yeah so then when district for I was studying this this afternoon when District 4 changed from that thin strip and then back up into um picking up Noble so Noble and then a chunk of was previously part of District 2 so it I follow your logic it makes a lot of sense to me there so if if you give me instructions to bring a resolution back next meeting I'll that so you do that by consensus or by I think it's a consensus then when he gets the legals that's when that's when this first was brought up that's kind of what I kind of envisioned I there's no sign in my mind no significant change board member I mean board member districts there's no gain on one end as opposed to the other which I think was some question out there I also think it get some of the like pakian Valley would probably self-identify as following with the H rout yeah so I think it gets those back to probably where people would have placed themselves or might have assumed previously they were district distri oh you P that's why right joh the land owners had a choice of which district to go to that's that was crazy at that point make it straight yeah depend on which school you going to wow when they closed the Odin School caused that West End to be that way because when they Clos that school you could choose where do you want your land well the bus was already going there from class one so that's why look like that yeah luckily I have most of the legal description for this from last time so pretty happy about all right [Applause] I'll thank John yeah thank you okay you feel like need for this have good y I move to accept the resignation of Kendra b as custodian at Central Plains Junior Senior High School second motion by Alon and second by Josh all those in favor say I I any oppos same sign motion passes 60 I move to accept the resignation of Toby Holmes as principal of Central Plains Junior Senior High School effective at the end of the 2023 2024 school year motion by Allison and second by Josh all those in favor say I oppose same sign thank you you for all your years I move to approve Sarah Burkhead as the substitute teacher for Central points so motion by Alison second by Josh all those in favor say I I any oppos same sign motion passes 6 Z board member reports so I will start so we had the KB State Convention which last Friday Saturday and Sunday um on there was four of us that attended Alison Alison doton Josh I and Mr R um on Friday we listened to the keynote speaker Steve pton and it was pretty awe inspiring this gentleman overcame generations of unfortunate circumstances he himself became an orphan at a young age and survived an abusive foster care environment for years he shared his inspiring story of defying the odds and becoming an award-winning author corporate renowned speaker and life coach he shared stories of how ordinary people have profound impacts in his life um and some simply by giving him a genuine smile and a caring gesture talked about one of the judges at dispelling me that that he was in and how that had a profound impact on him and stayed with him because of his past years of experience um and these stories were examples of the lighthouse effect and he had a bestelling book by that name also for the light house the effect that we can each have on individuals without even realizing I mean this lady fortunately he was able to meet her years later in his life and develop an even more meaningful much more meaningful relationship with her but she had no idea that just this smile and Nod had such an impact on him but years later when they met he found found out that she still remembered him from that day too so it was just very neat story and this Lighthouse effect can help lead someone through part of their journey in life that's just a very brief synopsis I don't know if anybody else wants to add anything about him I destroy really need speaker and this is my second year to go to the ksb convention and I they always have very touching and inspiring speakers it's always well worth um Saturday's keynote speaker was Dr Randy Watson Dr wson was named Commissioner of Education by the Kansas State Board of Education in November 2014 he spoke of many of the wonderful things happening throughout the state of Kansas in K12 education but also broke down the information for each individual District to see kind of how we're performing in several different areas including graduation rates chronic absenteeism postgraduation preparedness and moving students from different at risk levels of learning to higher levels of learning in English language arts Math and Science moving kids to these higher levels of learning often is the greatest predictor of graduation rates unfortunately the measures of success currently being reported don't always reflect the improvements that are profoundly significant in education um such as moving someone from a level one to a level two may not be success but there is a significant impact on the graduation rate and other predictors of future level of performance I guess terms of that um another point that he made was an enormous impact that Co had on chronic absenteeism and how it's critical that children be in school in order to be able to affect these changes such as in their levels of learning and especially the ability to read at grade level and so that is one of the things that really kind of was hit home was the importance of getting the kids back in school and really cracking down on chronic absenteeism also um some of the jobs that are going to be out there in the future and how having the workforce had be able to fill the jobs in Kansas was another thing we talked about anything to add to that you're a great job there after Dr Watson spoke there was different breakout sessions for round one I went to supporting new superintendence due to the search that we're in right now so there was a couple ladies that spoke kind of break down they they focused on the importance of um helping new superintendent network with u surrounding superintendents to have somebody who understands the role that they're in and can help connect them with resources and even just having a mentor that you can bounce ideas off of and they mentioned uh the Kelly program that had connected them as mentor and mentee um um and just the importance of the board communicating and supporting the new superintendent and helping them understand expectations and things like that so it good to hear because the superintendent I can't remember how long the mentor had been a super but the um New superintendent was only in her second year as a super and so she's still very much figuring things out and all of that and um so they're they're in two very different places but obviously are learning from each other so good to hear them talk about the mentor experience yeah that's that's kind of what I did have to was just making sure that they know like job duties are going to be and what's expected of them like who does the different boards as far as the board work the the superintendent encouraging if especially if we do get like a a newer Super superintendent encouraging them to be involved in some of these Statewide organizations like the special ed co-ops Green Bush kssa KB National ones ksde and then just yeah developing those relationships and having that kind of constant communication and check in oh just to go back to one thing I thought was interesting Dr Jordan said at the beginning of the conference that U they have 100% membership so 100% of school boards in the state are members of K and all kind go back to that do you guys want to talk about your breakout one the budget stuff but my big one that I was very interested in is uh it is but it is dealing with paying your teachers and trying to Performance Bas yes um a lot of good information on that they that feel yes I heard uh they went from instead of having a cap for your teachers they went the uh basically what I heard the show so many things a year to get this wasn't a bonus but it was an increase to their base yeah and and and then on top of it there was no cap on it that allowed the teachers to keep on growing and hopefully get the good teachers to stay you said that was Dei yeah I remember when I went to my new boards ship thing hearing about how Deerfield had kind of restructure yes yes teachers had to log in to a spreadsheet or something to mark that they win and if they miss the home game they go to the W game still get the money it was interesting I talked to the guy he knew I don't remember his name but tall tall guy Jared and Tyson I talking for half hour in the hallway about it I didn't get to the deal uh very interesting they said they in the two years that they've done it they teachers are more involved in the whole activity of the of everything of the school and then on top top of it they're more uh willing to stay around with Gard City whole government other schools around them that would pay a lot more uh they have a higher chance to get more pay uh without have to worry about we're not going to get much more PID this year it just depends on on their work schedule of how they work very interesting one thing I thought was interesting is that he said the parents don't come to the games very often but he says by paying the teachers all the teachers are there so it's give the kids unintended consequence to build a stand with teachers because they're getting more money to be there which the kids were more interested because the teachers are there than their parents which fit with those keynote speakers because they remember the teacher yes the breakout session round two that I went to was upcoming legislative issues for 2024 I felt like they had a lot about legislative issues this year don't remember them having this much last year but um the number one was fully funding special education that was a biggie that was talked about I think at every legislative meeting um there's going to be a task force that's going to meet on it they said in this one they did say that having teachers parents board members anybody submit written testimony even if it's only how much money we're going to have to back though and like how much money we you know in our budget and how that affects our budget that having that testimony to this committee or task force by January 5th um would be good and tying that into another one that Allison and I went to later on I thought one of the big AA moments that kind of stuck out to me was that the one state representative was actually a retired superintendent and said when he was super is board Ro I said you go talk that's your death and he's like don't just send your super said as a board member you are a member of the largest group of state representatives school board members are the largest elected elected officials there you go thankk you okay um so these representatives are going to listen a lot more to someone who is an elected official who comes up and tells them what their constituents feel um and how that's affecting them and their constituents as opposed to a superintendent who goes and tells them because they're like yeah you're a superintendent that's your job that's what you're supposed to say like it's your job and you're defending your job basically so that kind of stuck in my brain it kind of goes back to that to like have as many people as you can submit written testimony um the next part was school vouchers and one thing I found interesting was that there's $10 million set aside every year for the low income tax credit um to supposedly help low income students feel as L forward to go to have these scholarships and assist with private school tuitions and I can't even remember they said there's like 260,000 or something like that that are eligible and only like 13,000 appli so every year there's $6 million of that 10 million left on the table so they don't know why vouchers need to be increased because the argument for them there's already ample amount of money left there ample amount of money there was one one of the things they said there um then they also of course talked about school Finance um the plaintiffs in the Ganon case have asked the Supreme Court of Kansas to retain jurisdiction because the attorney general has B the request for the Supreme Court to release jurisdiction and that's just the one that b state aid is fair and Equitable and increases um with the inflation consumer index because that comes up in um the other one was with a lot of the laws that were kind of passed quickly at the end of session was part of that was the disposal of school property um I'm just going to ask for clarification on that because right now the state has or approve it doesn't come into session until January so if you're trying to get rid of a tle shed or an out house or something like at the end of the school year or middle of school year you can't do it until they come back in session of January to review it um then there's talk about the possbility of State doing something about student behavior um but that's kind of low on the list and then there's also one right now they're talking about putting a cap on property tax at 4% [Music] annually but they want people to really kind of look into that and think about that because that would affect your school budget long term and once this change would be made it would be really hard to undo it so we need to find out about that and really look into if that would be a good thing or not because it probably would not be for school funding so that was that then there was a lunch break which I was the voting Delegate for the delegate assembly so every school board can go to the KB convention and even if you don't go you can have a voting delegate who can vote remotely over zoom and what you're voting on is the rules and regulations and also on the president elect of kasb who would be the president next year because they have a year to kind of learn the ropes and everything and be involved um and then you vote on the legislative committee report which helps guide our Advocates um in what they Lobby for for us and so it was kind of about those small changes to like the disposal of property and and the things I just talked about in the legislative update so and there was also a round table on the State Board of Education panel and I just got on got in on the last bit of that but that was went to that I you guys most of what you missed was them introducing themselves because there were were there six or seven of them there s yeah of so the first portion was oh yeah it took a long time but and then they have had some shifting of their territory so trying to some of them were trying to figure out who their people were that they represented then um but they gave people the opportunity to ask questions of them to understand what they've been working on and one of the things that people really got stuck on was the definition of success based on what Dr Watson had talked about I don't think they anticipated that being such a Hot Topic is that fair so yeah because because the way it reports on what Dr Watson gave us is here's here's your success after they leave high school and success is defined as um completing an Associates uh still being enrolled in a four-year program completing a four-year program and what was the other one any any credential yeah any other credential so there were a lot of people who were worked up about well isn't entering the um army success you know and things like that and then they got into some of the other things that here locally we would Define as success like taking over a family business that doesn't necessarily require credentials and all that so there was a lively debate about maybe we need to not call that success if you're going to pair it down and and they did ex one of them did a good job of explaining that success probably isn't the best word for that that really what they're trying to Define is we know we have these jobs coming from like the Panasonic Factory that's coming and different different big projects that are going to have demand for employees and are we successfully graduating people to fill those positions is that fair and so calling it success in that is not what the average person would look at and see as success so that we came back to that like five times I think the biggest one is so this group is successful then is this group not successful that's a bigger Point yeah what you call it these kids not successful which isn't true right but that's how that's what people hear and there were some people in the room that shared exactly how that applied and how they how they heard what was said and that they felt like their child was defined as un successful so that was a good chunk of of the discussion um yeah that's what jumps out in my that yeah of that yeah so then breakout session round three that I went to was so you went to talk about Kansas education State policies and this was the one that um they had two freshman Representatives so two Representatives that were in their first year um and one was a moderate Republican and one was a Democrat and that was the one that I was saying that the moderate Republican was actually the one that was the retired superintendent and said that we were part of the biggest group of offici that shouldn't just rely on the superintendent that everybody should be informed and reach out to your representatives and he said don't hate the players hate the game and that if we want change need to be informed be involved and most importantly vote after you get informed they also discussed more than once some of the things that they've gotten very late and been expected to vote on the next day without really good opportunity to research and understand some of what's being added in he called it what was it pancake bills yeah is what he called it and that was kind of what he was say player game yeah and that was actually because the moderator he was on the education committee um believe they both are were they I think so I knew that one was sure I was thinking both more um and he had also said um that he was given some questions to read and by question number two he was going off script he was like these don't even apply to what we're talking about right now um and oh I remember that they were surprised by the number of people that would come up to him and say man I wish I could vote the way you just he's like well can that was that was inter and then I went to breakout session round four which is superintendent evaluation tool they are there's several groups trying to formulate a new tool really just trying to create um something that's more of a collaborative communication process instead of the arbitrary numbers and maybe a comment or two um so they're trying to get this where it's done twice a year and more kind of a Continuum and relates back to your board goals of strategic plan and again they just they want it more to be a consensus instead of a collaboration so that way the superintendent is working for one board and not seven individuals um I did talk to a couple other districts sitting at my table and one of the districts even with how they do it now they they do it all dur executive session that way they can just do it and get it done and they don't have to worry about Electronics copies being out floating around or anything like that then again so it can be a consensus and a discussion instead of just putting together numbers that was all the breakout sessions that I went to and then Sunday's keynote speaker was Rebecca Lewis panrs which really flored me to to hear this story this amazing story of overcoming poverty and Trauma and ha Aces which probably means more to education people on education than it does to me but and then hearing how this all happened in what I would consider fairly small town Kansas and different small towns in Kansas and it was just amazing and to hear her story of all of the things that she was able to overcome and then the science that she could compare compare with it and the trauma brain and healing from that and hearing how a lot of it again came back to individuals that were involved in her life and it really related back to the first keynote speaker in the lighthouse effect and there was just you know key individuals along her path and her life story that she could really point out and hearing how one of them was the school in the school system that her kids were in and how much they rallied around her and helped her through such a tough time and overcoming alcoholism and misb like these kids who had trauma brains too from the lives that they have had the big thing I got on both of them is they felt a comfort at the school you know you come back and realize that there is probably some kids in every District that are that way same thing with our program of leeting the students through the summer uh some of them might be that's the to get and you don't realize until everything is put and that's the big thing I seen on it is you know they did feel some comfort on on both speakers when they were at school especially smaller grade and they both couldn't wait to be back in school they were there before the school was open yes so they could be there as long as possible she was when she was in grade school she didn't feel the same level of comfort in middle school and she said by the time she was in high school she had a mind made up she was checked out but it was just a different but it was and the really cool thing was that she felt like her school was in being bullied and bad things were being said about that District that she loved so much and this year she got elected to the school board that was a cool way to ended but seeing how both of these people overcame so much too and both of them by any accounts nobody would have ever thought that they would be sucessful and I would definitely say they're both extremely sucessful and one thing she said too kind of stuck out to me um was that when kids are struggling in math we help them when they're struggling in in English or reading we help them when they're struggling with behavior they send them out to the wall so it's just like she's just helping to change the mindset and creating programs um around the state and Country to help change that trauma informed mindset okay sorry I rambled on long enough administrative reports it was a good conference I wanted to share very good activity account that's just what's in the bank at our conferences parent teacher conferences 95% of our families were represented um November 7th our k36 went over to the Dr rehearsal in the play um we ended last Wednesday our last Wednesday the club invention went great 24 kids were involved in that all pertaining to an endangered Earth and endangered species and 90% of the time was building and creating various projects I asked the kids you know said need have something like this again would love to be back in and do it again the 10th we had the cost of spere program um come out and do a rocket presentation to our first and second graders I've heard nothing but awesome things from staff and students on that they'll come back the 16th and the 20th and do it to the same presentation to 3rd through 6th the only thing is would have told us about the explosion that occurred because it did kind of rock and scare a few people and some of the classrooms who didn't know that was going on but kids enjoyed this week is American Education week so plan to provide U some daily treats to the staff and a meal to them on Wednesday um the high school EG class will come work with our third through sixth grade students on November 15th and we'll have Dent Dental screens that day as well um on the 16th third grade classes we'll go to the CL pity Center and I forgot to put the Legion on there too so they'll be going to both locations on the 16th already sending out progress reports for 3rd through 6 for the second n weeks we go home on the 17th and than break is next week and we come back withth any questions you thank you our bank statements and Reconciliation match uh into the nine weeks with the 13th and we have parent teachers on the 23r we had about 40% of the parents on during the come and go all of our seniors collect or conducted student land conferences and all la O compet in s at State tennis Grace L and Ryan Metro doubles placed Junior High basketball has begun te boys and girls out first G was last Thursday at hon uh 25th our Juniors and seniors attended the esda career expo at the fairgrounds in Hudson students all said a very positive experience a lot of knowledge lot of information all School play was last week uh Thursday and Friday nice crowds both nights last week was buffer week this week basketball started tonight here High School the 14th tomorrow we'll administer the Kansas Comm care survey to the eth and 12th graders just signed up on the 20th is Jack KY stem day over Barton County Junior and senior science students are attending as well as our art students are going to have presentation first U we'll do our fast Bridge assessments November 20th through December 20th we hope has reading math and administrating by Sabers our first high school basketball game is December 1st Marine Academy here next week is the r tournament we will begin bar County's uh second semester enrollment in December it's online and Mrs will help the students make sure they get classes do we know do you know numbers of kids that high school not yet I will report that next month that's fine I heard 24 boys but I haven't heard PS okay thank you okay uh Wilson Elementary this past month uh we had Grandparents Day had a great turnout I want to thank for organizing that uh we had a very successful book affir that week and of course it's pretty good strategy to have that with grandparents are there uh and they did a great job and W Shaw and surely kerser are the organizers that take care of the book bear their Library AIDS uh we did have a cancer PE out day we took a picture and the Ellsworth Medical Center rewarded the students with a treat day right four School Ed one day last our fifth graders attend star base in salinaa uh the Creed theator performed the presidents for students and staff I presented 12 students with perfect attendance for the first nine weeks our K2 attended the Sunnyside pumpkin pads 36 attended the hudon assult mines this past month U we did have 100% parent teacher conferences but we did have to reach out by phone to make contact but we did make contact with every parent um communicate with them so by going with phone conferences to finish up a few we end up with 100% uh we did have we host 26 veterans on Veterans Day on Friday morning um with a ceremony there on on that this past Friday any questions um superintendent State audit started last week it hasn't been completed at this time uh once she completes our over 20 students uh she'll do a walk through and that finalize the audit I did get a call from kdhe to review our status of the asbest report U they said we out we're out of compliance when I got here in 2022 I discovered that had it scheduled the inspection the inspection was completed came back good um that put us back into compliance there was a discovery meeting held last month between representative Central PLS and School District in Russell there was just informal information discussed about land transfer um we are still taking contributions for the Childcare Network this Kansas T tax credits I will tell you there's it's going really fast proba not very left I have to calculate to see where we're at the several donations came in this past week the deadline dead the 31st but I don't think they're going to have de C but I don't think I'll so I've got about 25,000 left and that takes that's 70% of a contribution received our final valuation from the Ellsworth clerk today uh all funds valuation came in at 21,4 1,675 uh the general fund came in at 113 m535 684 midle L is 39.2 three which is down from what we actually did the revenue neutral we said Revenue neutral we we stayed Revenue neutral but we said I thought our our bills was going to be 053 from what we thought it would be at that time um I didn't get a chance to go back and research it my guess it's been a few years since we've been under 40 bills I'd have to go back quite a way see um so that's positive news today any questions that Russ where they going to discuss anything tonight that's up to them right right information I was asked about other districts and every District that is has a boundary was asked get after the September 20th head it was an interest any open Agenda items to discuss the board meeting location I put that on there from last month only because that's a decision you guys want to make because the resolution is passed in January the day time location of the meeting we talked about um maybe hav to high school because situation appeared handicap accessible [Music] yes we have to decide yeah but that's just something to think about there do that well you know some meeting topics attract more people than others so you just don't know how the crowd is going to be for sure so we can always move it you know you can just announce that the meeting will be moved and I mean they still set it here like we have just want to sure you guys that items for next month's agenda we will kind of have finalizing the superintendent search and as far as the logistics for the January meeting have personel inter conducted for cash right I would I can't yeah I know just as a reminder on that superintendent search to get those questions to be I'll get them all together I already K as far as our principal position that'll just be something that it's going to advertise on the employment board education employment board you can also go through USA they have openings in there secondary gr C Association Secondary School principles they do advertisements on there and the state yeah so we're hoping to get that all wait till to make and then I'll get that out there tomorrow anything else ENT motion tow all those in favor say I you oppose same sign motion passes 6 thank you

[Music] [Applause] [Music] One Two [Applause] Shots [Music] [Applause] [Music] rebound [Applause] rebound got a rebound come on still [Music] [Applause] in on

this is how we made the Worry Dolls we took a clothes pin and lightly colored yarn we wrapped it around and then we used pipe cleaner for the arms and then we used marker to decorate the head see SA was born on March 30 31 1927 he was born in Arizona he's known for Farm worker for wble white La leader and civil whes activist fought for Farm Workers whes that's not M his I researched Tito pente he was born April 1923 in New York he's a jazz musician I re I researched Lion Messi Lion Messi was born on June 24th 1987 he was born in Argentina he is known for a professional soccer player Sonia said Meer was born on June 25 1954 she was born in New York Puerto Rico she is known for the first [Music] Hispanic antino American to serve as a Justice on the US Supreme [Applause] Court great job thank you so much second grade thank you very good all right accomplishment recognition Mr Gold okay we've got a few accomplishments to recognize tonight going to start with the boys cross country teams we have Mr Cornwell and Mr coach Eric Walter Step Up all right so if I'm wrong about this Mr Walters will correct me but I believe this is only the second time in Big Hollow Middle School history that we have had an entire uh Team qualify for the state meet so our boys cross country team qualified for the state meet this year and so we're going to recognize them and Mr Walter is going to read off the names they can come up and shake hands and get their certificate got two ab so far we got Axel DeLuna and Jaden Lopez abson tonight and coming up we have Ben Carlo BGE [Applause] Marcel kubak Josh balker Luke Leighton Harrison Pope Joe sski shadam [Applause] Garing and Tyler [Applause] walls yep uh Tyler also is our fourth or our fifth overall Allstate Runner placing 19th this year at the safe in class [Applause] 3A thank you boys congrats [Applause] e next we would like to honor the following individuals who are nominated and selected by staff starting with our student of the month for big Hall primary we have Finley ader Finley can you come up right here and she was nominated by kindergarten teacher Mrs Adams I nominated Finley because we got a new girl in our class and it's hard to be the new person well Finley took it upon herself to help her along teach her things and the one thing that you don't know about my new girl is her main language is Russian so the language barrier was there so she took it upon herself to really show her the ropes and try to get her into school routine and every time that she does something she's kind of like the little mom for everybody but she also models the good behavior and uh academic Excellence so that's why she got [Applause] nominated okay so our next student of the month is for the elementary building and um the second grader is named Adeline gambo and she had three teachers who recognized her congratulations they recognized her for her perseverance and cooperation in all learning activities and for consistently demonstrating the qualities of a star student and so we're g to let her teachers who nominated her say a few wonderful things about her okay hi I'm Mrs OA I am Adam's reading teacher um three like Dr V um three of us nominated her not only because she perseveres she's pulled out for reading and math group and she jumps right back into her classes ready to go she also has such a growth mindset and she keeps herself and others on task and a supportive and fun way so congratulations sweetie and um I am adeline's classroom teacher um models the star expectations in all parts of the day she could be counted on to be the first to um focus her attention when I'm trying to get the class's attention and then she's also a good reminder for her classmates um she takes responsibility for her learning and tasks with a growth mindset she comes to school with an incredible smile every single day it's contagious to all of those around her um she's very well liked by everybody by hers her teachers um because she's so kindhearted and truly a joy for everybody to work [Applause] with [Applause] okay uh for the Middle School our student of the month is Dan Hayes and Miss buek nominated him and she's gonna say a few words about [Applause] him so the eighth grade team wanted to nominate Dan as student the month because he is always responsible respectful and safe a true Big Hollow warrior in class he is always polite and make sure to say hello and uh and have a good day at the end of each class he's always willing to add thoughtful comments and content to our class discussions he's very self-motivated and is willing to try all activities without hesitation he's a leader in class he's always helping others around him and presenting himself as a good example he helps lead class discussions he takes his work work seriously and always puts forth full effort on all assignments he is kind to everyone always has a positive attitude he's a first class student and like I said a big Hollow [Applause] Warrior last but not least oh I'm sorry okay all right last but not least we have employee of the month and this month we selected a primary teacher and uh I would like to call it Beth linski kindergarten kindergarten teacher and Beth was nominated by Miss Haley jany I'm G let Miss Janny take over um Beth has been a dedicated teacher at Big Hollow since she began her career and she always goes above and beyond to provide engaging instruction ensures that her students academic and behavioral needs are met even after her students move on to the next grade level she's always willing to collaborate and help her former students be as successful as possible Beth is an amazing coworker and helps to ensure that her fellow staff members are supported and she is an active member in our Big Hollow Community she organizes an event at juwel each year to help provide food for families in need she plans a really fun Big Hollow pumpkin patch day for our Primary students each fall as well as was volunteering for various P2 events like the trunk Retreat most recently um and she's just a wonderful asset to our big hello family and I feel very lucky to work with [Applause] her congs we're going to continue on with our meeting feel free to stick around if you'd like but we won't be offended if he leav it's like 98% of the room nobody start start right yeah I'll just go ready yep yeah let's do it all right board member code of conduct review Lauren I will represent all School District constituents honestly and equally and refuse to surrender my responsibilities to special interest or partisan political groups thank you anyone have any questions on the consent agenda NOP no can I please have a motion to approve the consent agenda motion Lauren and Gary yes sorry yes know we have to do roll call we have to roll call she was doing it she is did oh I couldn't hear [Laughter] you it's yes would you like yes hello hello yes yes all right superintendence report Mr Gold okay we're going to start uh tonight uh just with the the first paragraph in my report shows that the school report card uh is released and and we have the link on the on the board agenda but uh tonight I brought in Mr John G from Acra if you remember board we partner with ekra this year for the first time and they they took our school report card data did a a a deeper dive with it to kind of share some things with you um and at some point Bard I I do want to show you I think in another month or two uh some other ways we're using this partnership we benefiting from this partnership with ekra but tonight uh John's going to give us uh a school report card summary through their uh data analysis but John step on up here we've got slides exhibit is in your is exhibit 10 on your devices they'll also be up on the screen okay great uh it's great to be here thanks Bob for uh inviting me to come present as you know the the district entered into a relationship with ekra uh this year uh my name is John G I'm the the CEO of ekra group ekra is a research analytics firm that works all across uh the nation just helping school districts better understand performance uh through data and data analysis services and so tonight what I'm going to do is just give you sort of a a broad overview of some of the analysis that's been done uh up until this point there's a lot more uh behind this I'm going to talk a little bit about the state program and the results of the of the state system in the report card but then I'm also going to share some additional data from some of your other assessments as well um like map and and so please answer questions I'll I'll probably talk for maybe 10 or 15 minutes to take you through it and then I'll stay as long as you want to answer uh any questions you do have so sound good sounds good all right so uh we're going to go first through an overview of the assessments we're going to focus on I that's the state assessment and then we're also going to focus on map that's the measures of academic progress that's your National assessment and then we're going to move into talking about some of the additional analysis that eer does on these data sets to have a better understanding of growth and performance performance and impact and I'm going to end with some of the ways that the administration is beginning to use this data um as they work within their administrative teams and when work within the buildings and so uh an overview of the assessments I always like to start with this graph and so the reason why this is important is what what you're looking at here is you're looking at a 10 11e history of Big Hollow in terms of how they've performed on the state assessment and the reason why this is important because if you take the state assessment at face value right you could come up with some really sort of inaccurate conclusions in terms of how you're doing right and so if you were to take this it's so what you're looking at is how the districts performed in terms of the percent meeting or exceeding State Standards you're you're looking at mathematics here and then there's a separate one for for English language arts but if you were to look at this going all the way back to 2012 what what do you notice first you're going to notice that wow we were close to 90% sort of meeting proficiency standards back in 2012 and now we're all the way down to 20% like what's what's happening right like the like Rome is burning right that's not really true right and so what you have to understand about the state Assessment program is that there's a layer of policy that's put over over on top the assessment of these assessments so if you if you think about students they're responding to assessments they're taking tests right they get a score on those tests right then the state decides to draw lines in the sand in terms of what score you need to be proficient the problem is they draw new lines all the time right because they they they change their policy would be like trying to to uh identify um High jumpers right and changing the height of the bar all the time and then figuring out try to like like how many people can get over the bar right and so what we did here is we overlaid sort of the historical view with some of the policy changes that have happened at the state so you can see how the inflection points of these graphs um they intersect with policies so like in two 2012 that was the old ISAT test that was there was a bar on that that that's why you were closer to 90% meets exceeds right then if you remember uh they created new cut scores on iset and that's why you see a sharp drop but you see a drop at the district level and you see a drop at the state level why because they just raised the bar right then you see in 2015 the introd introduction of park right what do you see a massive drop but you see a massive drop at the state level and your District why because they just mooved to the bar again and then uh you can see sort of where uh where I then came into the picture uh as well and so the moral of this story is you have to look at the data not through the lens just the lens of the percentage that are meeting or exceeding State Standards you have to look at it through the lens of what's typical or atypical across the state and how competitive have you been in terms of your performance across the state and Across the Nation because that's the only thing that uh removes this sort of contamination of the state policy layered on top of it right so that you don't come to the conclusion that over time our scores have really dropped they haven't I'm going to show you they've actually gotten better right um so this is it with uh um mathematics it's the same story in terms of English language arts uh you do see a little bit of a weird pattern in 17 or 18 uh which was back during the days of whether you're taking it electronic or whether you're taking it paper and pencil and so there was some variation there but essentially you see this this um slide in performance but the real question is but how do we really perform right and so what ekra did is we took your data but we reanalyzed it and created state percentiles so that you know sort of where are you relative to the state and where is your relative standing to the state when you look at last year 2002 to this year uh 2023 so the first thing that you see so let's take Ela proficiency to start if you see it up there right so uh back in 2022 right the the district value was 22.5% and this year the the value is 33.8% remember you know as I said those percentag are hard to compare a lot of times because it's got this policy layered on top of it if you look at the percentile column you went from the 33rd percentile to the 56th percentile so what does that mean it means that your performance in ela in 2022 was equal to or better than 33% of school districts across the state but a year later in 2023 your Ela performance was equal to or better than 56% of school districts across the state so that move from 33 to 56 is a big move right you that's a big percentile move and the way to think about that is you were far more competitive if you think about sort of a marathon race right you have everybody in the pack you some people in the back people in the front you passed a lot of school districts um from 2022 to 2023 as you went from the 33rd percentile to the 56th percentile in math uh you also saw not as big of a jump but again you also saw a jump from the 35th percentile to the 41st percentile so that is again uh Improvement uh that you you sort of gain ground in terms of what was happening across the state you surpassed uh you you surpassed those Trends and I'm going to move down now to talk about Ela growth and Ela math because the one highlight I want to make is this is going to show up in numerous announces throughout this presentation is um your improvement in ela is some of the largest I've seen like you went from the 10th look at that you went from the 10th percentile last year to the 88th percentile this year that is a massive move and that was for growth right that's for growth that's that's basically taking the growth percentile and seeing where your growth percentile lands relative to everybody else so the raw metric there was you were 40.9 in 2022 you were 58.4 in 2023 but if you convert that to a state percentile in terms of where that ranks across the state you are equal to or better than 10% of the districts last year as it as it relates to as it related to ELA progress or growth and you went all the way to 88th percentile this year and then in mathematics you were at the 17th percentile last year you went to the 52nd percentile this year so you can see that that shows that there's been a lot of progress you know in the last year and this year specifically um you saw a lot of sort of growth recovery um that a lot of districts have have been showing the one thing I want I want to reiterate here though is these are normative measures right percentiles are normative measures and so we have seen as a firm a lot of growth recovery across the state this year right I think this was the year last year 2022 2023 school year was the year that a lot of school districts started to show a lot of recovery you know in growth after the pandemic but remember these are percentiles this numbers already bakes that in so you actually recovered much faster in this last year than the rest of the state because if your percentiles would have been the same it would have meant that your recovery was equal to the to everybody else across the state the fact that your percentile is raised means you passed a lot of people along the way right now now that said you always want to think about you know sort of growth versus proficiency as well and so there's there's sort of rates of progress that are ultimately different than ultimately where you are right and so but I think you know what the data shows here is that um your state report C results do did show a lot of progress from last year to this year now if we look nationally so now now we're going off the state assessment now we're looking to that those are sort of State comparisons now we're looking at National comparisons from your NWA map assessments so what you're looking at here is a graph that superimposes your local percentiles against National percentiles so how do you read this chart well if your District looked exactly like the nation right you would see flat lines at 2550 and 75 why because if a student was equal to or better than 25% of students within Big Hollow right they would also be better than 25% of students in the nation right if they were if they were better than 50% of the people in Big Hollow they'd be better than 50% of the students in the nation if you looked exactly like the nation right so what what you know not many people look exactly like the nation right but what you see here is you're you're pretty close right so and this is this one we're looking at math your lower part of the distribution so your lower performers within the district um in terms of in mathematics are pretty much at that 255th percentile you know through grade five there's a little grade dip to grade six but then it starts to recover uh on the low end and and you can see that the the the middle part of the distribution and the higher part of the distribution uh is a little bit lower than what you would expect nationally but not a not a ton low right um in ela is where you start to and they report it as reading not Ela uh map specifically in the Middle School grades is where you really start to see a reversal so look at that lower part of the distribution in grades one two three and four your lower performers in in the district here are below that 25th percentile but as you get to the higher grades look at look at that steep climb from grade four five six seven eight to to where your local 25th is um is you know between the 25th and 50th percentile in the Middle School grade and again this is another way in which that strong Ela performance at the middle school shows up you saw it in the last graph now you're seeing it again in the now and remember these are two different data sources with two different analyses telling the exact same story so again we're starting to starting to converge on something that's uh that's meaningful here and your high end of the distribution so your most advanced Learners here within Big Hollow are pretty much at the 75th percentile you see a drop in grade four but generally speaking they they tend to track with that that 75th percentile so how do we take this even a step further so we looked at things against the state how you performed against the state then we looked at how you performed against the nation but how do you look relative to each and every student and looking at each and every student one student at a time and asking the question where did students over the past over the past year how did students perform perform relative to how they how we predicted they would have performed given how they've done in the past so we look so the way to think about this is we looked at it against State benchmarks we looked at it against National benchmarks and now we're looking at it against personalized benchmarks to every kid right and so when you do that you can reference whether growth and we're looking through the lens of growth here right and you can look at whether growth is higher than expected expected lower than expected or unsatisfactory and so um what this analysis does is for each and every student within the school district it creates a personalized projection for every student sort of a you can think about it as a personalized Benchmark so remember I I mentioned the state has a bar for every single kid across the state basically no matter who you are you get the same Benchmark for the state assessment system and in this kind of an approach each and every student gets their own Benchmark that's personalized to them in terms of where they need to hit or exceed if they're to show sort of progress above and beyond what what you would have expected and so uh the takeaways here across all subjects are both uh both schools uh sort of keep Pace as you would have expected them uh to keep Pace basically they're they're they're meeting their projections uh overall if you look at mathematics by grade level um things are pretty consistent in grade eight you're starting to knock out the threshold is point three so you're starting to knock on the door of something that's that's significant in the positive way in grade eight for mathematics but generally speaking um students sort of met their their growth expectations across the the system uh at least grade levels in mathematics Ela is where that shows up again remember I I mentioned the strong Ela performance uh based off of the the state data the strong Ela performance based off the NWA map data and now on this framework look at those blue dots six seven and eight in ela again that's another indication of just um the strong performance in ela that existed in the Middle School uh last year and when you look at this across subgroups for mathematics and Ela uh the good news is here is that at everyone's meeting their expectations at a minimum and there are certain subgroups that are uh that are systematically outpacing their projections and again so this is a this is a positive result you that we're not seeing any yellow or we're not seeing any red and I can tell you you know as a firm we do thousands and thousands of these kinds of analyses and presentations and usually there's little Christmas lights going on here in terms of some uh some different colors so we don't we don't really see that here which is um which is good and so what does all this mean in terms of how gets put into practice so what you're seeing here tonight is a high level summary of sort of what all the data represents in an aggregate form sort of a general storyline but the administration and the school Personnel are using this data in a more granular way more student by student way to go through a continuous quality improvement cycle in which they they interact with this data all the way down to the student level to identify students take action on students and then evaluate the growth and impact and that it sort of Wis and repeat and so the tools that are available to the administration through EA the ecra platform allows them to take what you're looking at in sort of summary form but drill into it and ask questions to the data and pull data in a variety of ways and to use it to set School Improvement goals to identify students to evaluate programs uh and to do it uh to facilitate um a lot of questions and a lot of improvement processes so with that I will go ahead and answer any questions that the group has and this is um this is just a sampling all the analyses that have been done uh to date and I think as the years go on you're going to see a lot of different analyses um come to the board so have anything to add or anything no I just that's data presented to you differently than what we've done in the past you may or may not have questions this time uh but it's a lot of digests um so but John I asked John to come out and he was more than willing to do that just in case you have questions that I couldn't answer so this is really helpful the explanation I read this this weekend didn't really make sense to me so I don't have a lot of questions after you're presenting it but it's it's really nice to see it presented in a different way so thank you good good 850 roughly and so when when you're looking at the percentiles in that report it's analyzing all the across the state and then the map data you're analyzing data across country yeah and the map data is Nationwide so there's you know tens of thousands of school districts 14,000 school districts roughly speaking but I think the the big takeaway for the board is as you begin to interface with with achievement data is to always keep in mind that to situate the results against some normative backdrop of what's atypical or typical the example that I always give I do a lot of work Healthcare as well and I always like to give an example of Pediatrics because it's it's such a a great example of so if you have a son or daughter right and you take them to the Pediatric you know they're born maybe they're seven pounds eight ounces and then you take them back they're 12 pounds and they're 16 pounds or 18 and you're charting growth in the most absolute sense of the word right and that's on metrics like height and weight which as humans we just intuitively understand right but what is the first question you ask your pevious what percentile is that normal what percentile because it looks like he's got a big head to me is is that normal right like it's it's in our nature and the only way to understand things is through relativity right Einstein proved that time and space is relative and information is relative too so when you think about the way that the state or other um outfits report these data in raw form where they just say 38% meets exceed State Standards or 20% meets exceed State stand I have a PhD in statistics I've SP my entire career analyzing numbers and if you give me a number like 25% me standard I don't know how to interpret that I only know how to interpret that if you put another number next to it or convert that into some contextualized value that I know what's typical oral so I would just I would just offer that to the board in terms of data that you use in a variety of settings is to where where where it's possible Right try to situate against a backdrop of what's typical or atypical because it'll give you better insights sort of into where you are relative to to where you should be I just had one question the the first actually the first three charts so Pages four five and six am I just so I'm like when I would reading this like more I was confused but as you went through it it seems like the first Pages four and five or where we're actually at page six is where we is this four is where we is how much we grew yes is this okay yeah so page four and five are where we're actually at where you actually at yeah where you're actually at relative to sort of a sort of the history of the pro like the last 12 years right even if we just take this year it's where we're at now compared to everybody else in the state so then page six is that chart so that chart shows where we were and where we're at now but that yet that's not reflected on the first chart I guess that's where I'm confused like I don't know how they all relate it it is it is reflective in the first chart so the what you what you're seeing in this in this chart is actually where you were in 2022 where you are in 2023 if you look at the column called District value right if you look at the column called District percentile that's a new number that's not in the other ones right so it think about it as a raw metric okay and a percentile so the raw metrics are are tracking from the from the other analysis to this analysis right at least in in concept but the percentile is new right and the reason is that that this analysis that looks at it over time really is here just to educate the board that it's really hard to interpret data when you just have raw metrics that you have to have some normative metric and then uh to motivate the idea of looking at percentiles instead of percents and so but it is where you are and where you were okay and then when we get to the final part of the presentation with those stop with that those those dots of blue yeah that's growth I yeah I that was very I thought that was pretty easy to comp and I really like that like it was very because it caught your eye like if some color was off immediately went to it and were able to look at it that I was just confused about these first three thank you yeah it's a lot and we're we have some projects going that I think we'll be able to share more the coming months but we're we're just diving into them now but the more I've looked into the data the more you know more I'd like to I I see some positive U things that we can do with the data and it's going to help us know whether or not some of the things we're doing are having an impact but one of the things you know if you if you look at this data as a whole you can see math is an area that we did haven't rebounded yet and so we' that this year by looking at a we're doing a math resource adoption process right now just to see if that's G to U you know if that's something that's needed prior to the pandemic math was growing a little bit then we just have not recovered so we have to do something and uh we're trying to do that right now um and then this gets broken up by Kid what's that this gets broken out per student yeah and then teachers have access to this teachers no not yet uh principles do why I just asked like why wouldn't we give teachers at least their own kids yeah um I mean I think is that typical for you guys it's it's it's typical to when you roll out a system like this is to basically layer it down is you start with the administration you get some data literacy in it so that the administrators um feel comfortable with it and and they feel like they can uh answer questions before you start you know um just rolling out so something we're looking at right now is we are taking we have intervent men groups so we have we have kids in Title One Reading and so we're going to place the kids in Title One Reading in a group where we can track data specifically for that group and see how those kids are doing individually and that will get brought to teachers and we can say hey these interventions are working or they're not working like these kids are not performing better than what the kids in that aren't getting that intervention then we've got to look at that so that's what we're doing right now that that data will get to teachers if we just open this up I think it would be like a little overwhel helming for them because we're still it's there's it's a lot here so we're try the data will get in front of teachers it's just going to be uh you know we'll be picking and choosing where that where that happens but you can look up any student in the district and where they are and where they've been and whether they're me grow expectations so it drills all the way down okay for the district percentile um what is the value in that like because I mean where do you want to be well see right because I mean if you're if you're at 12 percentile that could mean that you're way up high or way low right well 12 percentile would be low because that means that the 12 if you if well that's comparative though right compar yes yeah but of the best school districts how many are at the best so so the the question is a good one the the one that's throwing me off the most is like if you look at the 99 percentile where we're all performing at 99% but we're only 39% comparative to districts so with the yeah so so so that's why we put it's a great question you're you're hitting on something really important right is that that's why we put the raw metrics next next to the percentile right is because yes there is a point in which the percentile doesn't mean as much if you've already tapped out of the of the raw metric and so so participation is a great example because generally speaking there's there's really high degrees of participation you know intense across the state and and yours as well me you have 99% participation rate so because yeah you're at the you know 46 perti so basically your participation rate is average but it's still way way high so I wouldn't so but that's why I mean wouldn't that isn't that the same for all the categories though does 56 percentile really what does it really represent because if you're talking 99% there if we were in the top 10% of Performing schools what would our percentile percenti 90 90 be a 90 if you're in the top 10% of the state your percenti would be 90 90% of the districts are performing it means you like that 56 means you performed equal to or better than 56% of all school districts across the state out of the 850 you did better than maybe 500 of them who took the test right exactly but right if you wanted to if your goal let's say as a community as a board was to be the top 10% of the state then you want that number at 90 okay that's why I was just confused because like the participation doesn't reflect that for some reason it doesn't you participation I mean honestly participation is a weird one the state reports it so we report it but it's kind of in a weird it's kind of a weird metric I think it's I think it's one we don't even pay attention to yeah I I know it really doesn't matter but I just thought that it would reflect in the district percentile the same way that all the other categories should yeah I mean it does the percentile means the same thing no because we should be at 99 percentile for participation right or no no no because you have to understand a percentile is a competitive metric the percent is just a raw metric so that means 54% of the districts have higher than 99 percentile of their % of their kids taking Ela they might be 99.1 99.2 I mean they're going to be higher than 99 so uh that one is yeah the reason why it's important is so that you have some context to this because if you let's say you didn't have that that 56 number up there right you just had the 36.5 right as a board you would talk here and you'd say what are we do you're telling me that only a third of our kids are at grade level that's a conversation you probably that way though I mean we're seeing we're comparative to the other schools but doesn't neily feel all right especially when we have to tell the community let me give you a little context to this is now changes by subject and grade a little bit but generally speaking across the state of Illinois about 25% of kids meet standards okay so you take that at face value right only one of four kids across Illinois are grade Lev okay if you were to take that same performance of Illinois and map it to National percentiles through nape that's the national assessment of educational progress that's a it's a national assessment right Illinois is very competitive we're about the 70 to 75th percenti so we have a state that's basically telling the education community that three4 of our kids are not at grade level yet when you think about how competitive we are nationally we're better than 70 to 75% of the states across the country so that's why it's important to have this kind of context because otherwise you you would be quick to judgment when you see low numbers like this the point is every the moral the story is everybody's number is really low not everybody but most most districts across Illinois their percentage is below 50 but and I can tell you because I know these numbers so well if you got that number close to 50% you'd be in the top 10% of the state if you got that number to about where half of your kids are meeting uh State Standards you'd be in you'd be knocking on the door to the top 10% of the state that's how low that's how low the performance levels are across the state because of the policy that's been set it's just really important to understand that so that you so that you don't um rush to to say that wow we're really you know we're really not doing that well but if your goal is to be in the top 10% you got some work to do I don't know if that's our goal but not I mean better than 20 20 something that would be better yeah all right so you're saying saying that if we were at go ahead if the if the state no if our number was at 50% in math proficiency we'd be in the top 10% that's ridiculous that's what's wrong with the state it's ridiculous 50% of the people 50% yes it's because of where they drew that cut line that's why because they just write an arbitrary line and then they make the districts look bad and feel bad about this so you stay under the thumb of the state it's crazy but that's why we're here to help to provide some other metrics so but kids see this I mean the kids you put out the report C the kids go on there and they look at it and it's it's sad for them to see this it's sad and it's disappointing it's dis that's why this graph is so helpful because in 2012 it was 90% you think the kids you think the kids are any worse off today than they were no they're not they're much better off they just redrew the line exactly that's exactly right so then how do we convey that to our constituents I mean I think this I think the percentile graph is is a really good one or this percentile chart to me is is good data if we're below I mean I want to be I I'm I don't want to set the bar low but any numbers I see below 50% is is something that we've got to we want to be above the 50 percentile and District percentile and then you know I think from there then we start setting goals higher but anything below 50 is definitely we want to well for me but to me it's almost like this still no matter what it's not accurate because so say everybody raises a stin and the state can just be like we're going to change the bar and move it up here so now everyone's at 50 now everyone's happy well it's still not telling you where your kid is actually at which your the percentiles will because the percentiles are going to tell you how they compete at the end of the day how they compete right but at the end of the day that's what you want to know yes and the percentile tells you how they compete let me give you an example of how you message I'm gonna I'm going to play reporter here maybe I don't know if there's anybody reporter listen into this but I'm going to play reporter here right and I'm going to I'm going to play reporter off of ela proficiency for 2023 okay now if you only had the number that state reports that's 36.5 right I might write a headline right that says latest test results for Big Hollow in 2023 reveal that that roughly a third of students are at grade level that's not such a great headline but that's not true but that might be written right the same exact data through a different lens through a percentile I might write that had that latest test results for 2023 reveal the Big Hollow out out uh out achieves what's typical across the state of Illinois right and surpassing state averages that's a totally different message one message is you're outperforming the state the other message is two-thirds of your kids are not a great Lev so that's why percentiles are important because without it there's no context and yeah I just can't stress enough that that um a number should never live alone it's always got to be next to a number number that that gives some kind of context to it right and I think the more that you can focus with your community on percentiles and progress and growth and less on these raw metrics that have such politics and policy layered over it the better you're going to actually understand how the performance of your students uh is and and you're going to understand how you're competing maybe I we're talking we're going to be bringing back Warrior workshops for like parent night series maybe I'll do a warrior workshop and present student data they in this context they can that'd be a good idea anybody have anything else thank you so much John thank you appreciate it John thank you all right so my next items uh are just basically fii there's an immunization report is in the agenda um our nursing staff's done a really good job uh with that there's a staffing plan timeline for you to for 2425 planning for next year you'll see that as an exhibit 11 and then the ISB resolution committee report Vivian is our delegate once again thank you Vivian thanks thank you there are four new or five new resolutions I don't know if you saw in your packets uh I can run through them real quick industrial construction that was uh resolution to prohibit uh instruction or indust Ral industrial plants from being built next to school districts and they they're recommending no uh school resource officer funding they're recommending yes bus driver reg regulations are recommending yes which I would highly support that because they make it very difficult employment history review they're uh recommending no on that um and then alternative of safe school funding they recommending no on that but any when you read through it did anything alarm you that you wanted to share with vivot no I one question may we discuss later but how does the school resource officer for us deciding if we want or who who would do that job so if they uh if they pass this resolution it's just that basically and Viv and you probably know more about this than I do but basically it's is saying we put our stamp on this it doesn't mean anything passes though just recommendation yeah just a recommendation if they would require the funding yeah they Lobby to try to get some funding nothing real controversial there it doesn't seem to be okay not this year so no video cameras what's that cameras no no news yeah all right so that's it for my report all right Kevin with the employment report coming up we have to remember to add Andrew Bernay that's the uh added to the report we discussed in the uh for the school safety coordinator okay we just have to add that to the employment report yep what was that oh who's the other one I'll just say with the additions okay yeah that's um moving on does anybody any questions on the employment recommendations can I please have a motion to approve the employment recommendations with the additions made motion Lauren and Vivian yes yes yes yes yes all right I've got exhibit 14 is uh tax levy this is an estimated tax levy we do this every year in November I'll bring it back in December for a final approval from the board I met with the finance committee we discussed this I'm GNA just you have the exhibits in front of you exhibit 14 I don't know Matt if we can put it on the screen that would be great but uh first page of exhibit 14 you have our fund balance uh history history from 2012 to 2023 total fund balance on the far right column then you have each fund going down we use that data to do the tax levy we determine if we have funds that we see dipping a little bit we will adjust the tax levy to put more funds in in a certain or more more uh money into a fund if needed um which we did a little shift in our tax levy this year uh you saw that we increased our o M last year our fund balance went up 400,000 our transportation went down 300,000 so we shifted some tax levy from one to the other uh the next page has a list of all the I'm just I'm gonna burn through this if you uh just stop me next page has a list of all the elementary districts not the unit districts but Elementary districts in Lake County and their tax rates and Big Hollow right now is right in the middle the next page which I think is the most uh informative when you're talking to taxpayers lists all the elementary districts again and then the second column has percent adequacy that's that Target that's that number the state gives us and determines whether um uh the best way I can state it is if you're 100 if they give you a score of 100% adequacy they're saying you get you're getting 100% of the funds that you need to run that District uh in the uh with all the resources or supports that they feel kids need so we are at 69% um the the next column over is it says adequacy Gap that number for Big Hollow is 7,654 th000 that's what it would take to get us to 100% it's that much more funding per year and again the thing I remind people when we talk about this is that districts that are at 100% they have that 7 million in their budget so they're doing things for kids that uh uh that obviously we can't uh the far right column is resources per student so that's Revenue coming in divided by the population the student population we're in the uh we're in the bottom three I don't think that's a bad number I think that we are putting out a I think we're doing a lot for our kids for the revenue we're getting and uh I think it's a good thing to show there you can see the uh just the uh the Gap in Lake County from $34,000 a student almost 35,000 student down into the 9,000 range pretty big gap in the same county but uh the next page is a listing of all of our accounts and all of our tax levies over the last since 2017 uh the far right column is the extension we're recommending for this year um one thing you will notice is the if you look at the bottom the second line from the bottom says 13, 698,000 that's the total Levy for this year just to the left of that you see a number that says 17 mil 173 that was last year's Levy so that's a 20% drop and that's based on the bond payment so the line right above that is the says 1,95 for bonds for this year last year was five I'm sorry 1, 95,000 this year last year was 5, 85,000 so this is the big year that we see a bond payment drop and this is the year taxpayers going to see the big they'll see it they're going to see a 20% decrease in their Levy so this is the one next year it'll it won't stick out as much because we're only going to lose a million off of that does that one 1 million 95 is going to drop off so next year's Levy will probably be uh still be a a decrease but it won't be as much so we will make sure that we if this Lev is approved by you all this will be something we'll make sure we publicize because I think it's it's good news for our community the next page and then I can take questions the next page is just um an explanation to you that shows what Bond payments are left the uh didn't we pay extra that's what I was just looking because um the yes so go back the total payments is 5.5 million and then in the levy document it says 5.0 yeah if you look at this look at this one up here 2022 it says 5, 85,000 352 under 20 22 and the bonds see where it says 5, 85,000 that would have been 5, 585,000 but we took 500 and paid it out of our Le out of our own reserves last year and we only levied that amount oh gotta that's what that's we did it was going to go up to five and a half million yes yeah so uh on that next page there's a little table on the bottom and it shows you there's a payment going out for 5, 535,000 this year in February we've already levied for that money it's already sitting in our bank five million of that was levied the other 500,000 is our bank account then next year is the 1,95 that's what's on this Levy then that's it no more no more debt so the last page just a summary it's uh in fact that that percentage I have there is a little off because it's it's right around 20% decrease uh for tax taxpayers this year for the leting so we're almost there we're almost there ex we'll have a uh we'll gonna have a bond burning party Bond party that's done anybody have any questions on the levy NOP uh can I please have a motion to approve the estimated tax ly for second Gary and Doug yes yes yes yes yes okay the next item is the annual audit report I can go it's up to you how deep you want to go on this uh you've had the exhibit um but we went through the audit we had no significant findings um we did a few journal entries everything was pretty good this year probably the best audit we've had in the last two or three so anybody questions on the audit no can I please have a motion to approve the 2223 audit report motion second Lauren and Doug yes yes yes yes anyway the grant yeah the next item is just the school manance project Grant it came out again this year we've got $50,000 and we match it with 50 um on exhibit 17 you see some projects I met with the building grounds committee that we discuss these projects um you know are any of these emergency projects no but these are with this grant we try to do projects that we need to do but it's hard to throw money at at them sometimes and one one of them is Middle School fence around the playground uh it's a safety issue we have kids that go down towards the road and uh so that's a that's a big one and it's kind of expensive uh to get a good we need a good sturdy steel grade fence out there for Middle School we didn't quite need that for Primary Elementary but middle school kids would not do well with uh lower grade so that's 40,000 in the grant um we we have the stage lighting project that we're receiving some funding from the Fine Arts boosters but we have the rest of that project in here too so might as well we've already started that one um we have the repair project for the gym if you remember the gym wall so that project's in here we have to do that project so that's a good one to throw in here the last one I think it's we're going to get this done a lot cheaper than what I have in this grant but I put a higher number in there just in case but we were this might seem for list to some of you but we want to put shade structures at all the elementary play at all the playgrounds uh it's just none of them have any shade structures so yeah this we thought we'd thrw that yes Ash that was one of the ones that I mean the kids are inside for six hours and they're outside for 18 minutes like how are these permanent Sage shade structures are they sales are they they're they're are they're permanent they're permanent they're Post in the ground that have like a canvas uh shade show you see them pop up in a lot of playgrounds so I you guys thought that was really necessary buildings and ground I wasn't there I I don't know who at buildings and ground that's why I was Wonder I wasn't there but I do think like there's plenty of students with like health issues that the heat exacerbates health issues that was one of the reason being outside for the 18 minutes they get is to soak up the sun being a Rec me that's when they're outside for don't they get a second recess they're out twice at elementary yeah element not the other in primary not middle school but uh but yeah they're out there twice I mean um yeah I get what you're saying how big are they going to be are they going to take away no it's just like another structure out there it's going to be you won't even so we already have picnic tables it's just going to go over the so I would say 15 by 20 uh they'll go over picnic tables so it's it's not going to be it's just going to be over areas that we already have like as rest areas for kids so um and and we do have some kids that we do have some I mean I would say this is a reason we're doing it but necessarily but there are kids that get get they get have medical issues and just get overheated and uh when we don't have any kind of structure out there it's just it'll be a it'll be nice to have but any other questions okay please have a motion to approve the submission of the fiscal year 24 School maintenance project Grant sorry question go ahead the stage lighting this is what we talked about in the past right yes it's the project we already have approved I just threw it in the grant okay that's yep I didn't know we were pce no same uh I was trying to throw stuff in there we already knew we had to do and that's one of them all right we good now anybody else okay please have a motion to approve the submission of fiscal year 24 School maintenance project Grant motion second Lauren yes yes yes yes yes okay the next one sorry this is taking so long but this one is uh I've been thinking about this for a while have worked on this a few times through the summer but uh finally finalized it in recent weeks um is trying to provide an opportunity for our prayer professionals to have a uh to have some support if they want to become a teacher generally this could be for anybody in our community that wants to become a teacher we could we could hire them as a parah they could get support to finish their degree through this plan and uh so you'll see it outlined EX 18 uh some of the language mimics what we have in our current contract I did run this through our attorney to make sure we're good on everything you'll see we have some stipulations in there for if somebody were to if we help them get get their degree and then they choose not to work for us if they're offered a job they would have to pay some back if they're not offered a job because we don't have anything available and they go find another job we're not going to we're not going to punish that uh um but we want them to give us a chance first so I think it's a good program I'm excited about it if we get this past because I think it would be we did cap the district's uh exposure each year to 24,000 that would be six pair professionals taking full advantage of the $4,000 if we have more ticket more desire to do it we'll probably prate it and spread it out but I don't anticipate that that's a lot and and this is we don't have that many pairs I think we want to do it more than six would surprise me but I do know we have a few that would be interested so so for under repayment under number five am I read this correctly that they your position but is not offer the position and they work for District 38 as a they don't have to pay it back but otherwise they if they if they continue to work for us as a PA for two more years and uh but if they use the money they don't get hired or there isn't a position and they go on to someone else go onto a different District do they have to pay that back then I say that again sorry sorry they they take advantage of the program yeah and there isn't a position they're not hired for position and then they go to school district down the street do they have to pay that back no this I see what you're saying though this might be a little bit seems confusing it sounds like you have to work here still as a after you have your no I see you're saying I'll that language up I I agree that was the same issue I had when I first saw this is if we don't have any openings we're basically saying sorry you're stuck here you can't go somebody someplace else that has I can clean that up yeah I see what you're saying yep other question I had for you on this is on number four uh if they cease employe employment because of illness what do we consider illness enough to say that they don't have to pay it back it would be a doctor saying they couldn't do no long they could no longer do their job so something that actually says they can perform not just say I've got a long running C I can't no anym no it would have to be a physician saying they can no longer do the job but I can clean that language up I read that's why I was when you said that I'm like that doesn't sound right so I gotta clean that up all right am have any other questions okay I please have a motion to approve the proposed educational support Personnel tuition reimbursement program with the revisions yeah does and Gary yes yes yes yes all right this is last but not least but give me a minute to explain so we have uh I've mentioned to you that uh building grounds committee we've talked about this we've got a lot of projects in the next five to 10 years that we have to get done the buildings are are yes they're they're paid off but they're also 20 25 years old so um we did a facilities assessment last year um that our architect did for us um and gave us some starting conversation about where we need to go we're looking primarily at right now at roofs um HVAC such as chillers things like that are coming to near end of life so those are some big items parking lots getting there um so there's two ways to do this work we can do design and build which is where we call the architect in they design the project we bid it out and it gets built um in that situation you run into I mean it's not a you there a lot of districts Do It um if they're if when they design it they miss things then there's change orders and the price goes up more than what you thought so there that's a downside another way is is performance Contracting I have never done performance Contracting I'm telling you that right off the bat so I was a little C always been a little cautious um but I have talked to some districts who uh have you know it's become more common um and I have reached out to some districts who've done both and they really like it so basically what the Performance Contractor is and ver G would be what I'm asking for tonight is is to let me enter in agreement with verie it's not going to be we're not going to have any Financial commitment at this point but what verie would do is come in and they would do a deep dive into our district and kind of do a facilities assessment we did last year but at no charge to us they'll determine what projects they would prioritize and they'll determine estimated costs that's when I'll sit down with the board and we'll say based on the estimated cost of these projects I would recommend we do the roofs and the summer of 25 maybe a chiller the summer of 24 you know we kind of break it out um once we agree to do that that then we jump into an agreement with ver well they'll basically they will bid it out and they will they will show us the bids and they'll give us a cost and they'll say you know for the new I'm just going to throw a number out there for the roofs of the primary Elementary building it's going to be a million dollars and they'll give us the cost and at that point um our costs can't go up so if there's if they if they start turn off the rof they find there's a lot of uh underlayment that's bad they've got to get it replaced but there there's no change order for us we're just we we're paying what we're paying them the uh they also are part of the performance Contracting agreement is that they they try to find Energy savings we're not going to have a lot of energy Savings in the rofs we might have some in the new HVAC because it'll be more efficient but if they guarant so if we put a new Chiller in and they say that's we're going to save you $30,000 that's a lot maybe $10,000 in uh utility costs because of the more efficient Chiller they have to go back a year later and determine whether that number was met if it wasn't they have to cut us a check for it so the difference so Performance Contractor basically says they're going to give you a uh this is the job you need to get done this is what it's going to cost and then they manage the project and you don't pay any more than what what was so I've talked to uh you know there's a lot of districts that do this uh the two that I've the one i' uh I talked to a district down in Central Illinois no I think it Northwest Illinois is where it was at um he's had he said he's probably done seven projects in 500 performance Contracting had a lot of success with ver uh huntley's done a lot of performance Contracting um they use ver as well I've been trying to get a hold of them but I've not not been able so their real focus is is to try to find you Energy savings we don't have a lot of that we've already pretty efficient but they're still interested in our in our projects because they feel like they can they can find some savings there and uh they can manage the project so tonight really what I'm asking is just to let me bring them in to do an assessment it's no charge no charges to us at this point there'll be a time where I would come back and say based on their assessment this is this is what we recommend doing and we'll have a timeline I mean i' like to have this timeline going out even up to 10 years what are we going to do and how are we going to pay for it I do have a uh I've talked to our person uh Tim King financials is who did our last debts debt certificate which we paid for the parking uh the bus lot construction and the road which that last payment's being made this month so we've been paying on that for seven years um I talked to him about doing another debt STP because we're not going to do these projects and go out to the voters and ask for money so uh what I will do is once they give us an estimate I will bring Tim in and I'll say so if we do $2 million worth of work and if we do $3 million how you know what's our we got to have a manageable payment on the debt certificate and we'll probably spread that out over time but that's I'll include you all all in that conversation how does ver get paid ver is going to have so when they get all the bids for the roofs just using the Russ example they'll build in their costs there so they'll get the bids in they'll show us the bids but then they'll say this is what we can get the project done guaranteed for you and their cost will be built in there so and are are you g to compare any outside bits yourself or it would just be whatever they say and then that's that's the challenge here yeah that's the challenge here is that we because obviously they have preferred vendors too so they're going to be well they did say that they would they would give give let us uh bring our uh because I have some people we'd like to make sure bid it and they said they would definitely bring our uh they'll have local biders um so they did give us some flexibility there okay I that was one thing I'm worried about Ash is I don't want to you I want this to be more expensive you know significantly I think that what I can't say it's going to be cheaper I could say I feel safe with it because they're going to give us a price and it's there's not going to change that feels a little better how of does it change though I mean like in all the years you've been doing stuff and you get see I haven't done a lot of big projects but I know every project I do they the AR The Architects get paid too so if the Project's a million they're going to get 10 12 133% so that's that's probably similar what ver is going to build into it uh but the problem is that they uh I don't know you were around these buildings I'm assuming there's a lot of change orders yeah I mean Kevin this roof here alone when they tear it off and strip everything off last time we just redid whatever it was I don't know that right before I got here that was right when I got here yeah got it was I me every month I mean they gave you a bid but then did they come back and say hey we need yes okay so they did and I think that was half the problem is the architect who was that terrible firm at that time yeah he wasn't like willing to handle all this stuff so he brought everything to us yeah every single time where you talk to like other we'd go to the conference and talk to other districts they never had to deal with this but they didn't have this type of company but they had like a construction manager or somebody else on site so we I think we were paying our architect whatever the 10 to 15% and he wasn't doing anything yeah besides designes they design it they do bids then they yeah uh verie will have a construction manager on site if we do any projects I just think like I I think bidding local is nice I think that if if they if they make if we're going to spend the community's money in this way the community should have a chance to B on the work at the totally agree that's fine yeah I have a question they do roofs are they gonna look for like the I want say the most cost effect not cost effective Ro but the best roof for us they could put the cheapest shingles on that say like a 20year shingle or they could put like a 50 shingle I think we can tell them what we want in the bid specs okay yeah I feel like these roofs did not last as long as they should have last it's 20 years and we're looking at and it's bad and how much money we put in noral at least five million five you when I came at Big Hollow that summer you guys were doing the roof project yeah it was very expensive project you were just finishing it when I got here so so if we did like the primary and Elementary we talked before about putting gutters in but it was better to wait to replace the roof yeah yeah we could could ask some if we're gonna do the roof now let's look at the gutters and prices yeah it's good point no they do not they do not so we would have we have a say in that though yeah we'd have a say in that they're not that's one of their selling points is they're not uh tied to the lowest bit if it's not a contractor you want to work with but they're tied to to wait the all the wage restrictions for schools right yeah for railing wage what's the they will be at the conference so I would encourage you to stop by if you see verie just stop by and ask questions all right all right anybody have any other questions about the performance contract with ver you please have a motion to enter in performance contract agreement with ver motion second Vivian yes yes yes yes yes yes all right resignations accepted we accepted a resignation for Victoria rathy per professional effective October 13th we accepted a resignation from Christine Lino uh lunch monitor effected October 17th accepted resignation from Tina bourbon seventh grade social studies teacher effective October 26th accepted a resignation for Langford middle school special education teacher effective December 25th um and we are withdrawing new hire paperwork for Katherine isan Transportation driver due to her lack of communication uh anybody any question information questions on the information act re press no I okay anybody have any questions on the monthly reports for the board nope uh the next regularly scheduled board meeting will take place on Monday December 11th 2023 with Clos session beginning at 6 pm and Open Session beginning immediately after Clos session okay maybe School Board of Education November 15th is designated as school board members day in Illinois on behalf of the students Administration teachers and staff at Big Hollow we thank you for making the tough decisions to spend the money we have at our district considering stakeholders input and being visible and present supporting opportunities and providing time for our teachers to learn and grow supporting all the resources technology and materials we use volunteering your time communicating to our parents and Guardians about the school taking time to meet every month to make decisions to help all of our students learn and grow thank you thank you thank you all right with that being said can I please have a motion to adjourn second as Lauren all in favor I any oppose I it being thank you

ation meeting for November 13 2023 can I have a roll call please Mr Sone here Mr Gatewood presid Miss Johnson Miss Johnson present Dr Mario present Mr cler present Miss Simon present Miss present please stand for the Pledge of Allegiance I pled Ali to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liy and justice for all yes all right so uh good evening everybody we want to welcome everyone tonight we are honored to have special guests we have our pride recognition award and I'm going to invite I'm going to invite uh our executive director of communications Teresa Kamas to guide us through the next process and invite the board to join in the front good evening everyone tonight the Board of Education acknowledges our pride winners for the month of November Pride stands for proudly recognizing individuals demonstrating Excellence the board of educ ation implemented this program in the fall of 2015 to recognize promote and celebrate the many contributions made by teachers and employees across our district we'd like to thank our generous District Partners Allied First Bank Chick-fil-A Huntington Learning Center and Culver for helping us make this program a success we would also like to thank all of those who have nominated individuals this month awardees this evening as your name is called and we share your nomination please come come forward to be congratulated by the board and Dr katti we'll start with congratulating our teachers of the month for November the first is Joe Franta from asigo high school here is what someone shared about [Applause] Joe his nominator said Joe is passionate about helping students prepare for a successful future he never stops thinking and is determined to create opportunities for students and families by sharing resources and leading students and families to opportunities to empower them in pursuing their educational Journey he has spent hundreds of hours creating planning executing and fundraising events that impact our students families staff and our community Joe never stops thinking about how he can make a difference in motivating our students he could have written the definition on transition planning a set of coordinated activities that help students with disabilities with an outcome oriented process that promotes movement from school to postsecondary success he orchestrated planned and executed many success uccessful Hands On Learning experiences Joe supports his colleagues by not only helping his own students but all students he's an innovator educator that goes above and beyond to equip students with knowledge of Technology he connects with students and is able to adapt his teaching to the level of all students in his class always willing to collaborate with colleagues to promote a team atmosphere with the end result being what is very best for students thank you Joe for your 308 Pride next we welcome up Matt hotak from old poost elementary school Matt's Dominator said he is constantly going the extra mile to connect with his students and make their experience better he has a curriculum full of fun and creativity to promote life lifelong Fitness Matt runs a before school program provides a safe environment for students in his school to use when needing a posi positive break participates on behavior management teams at old poost and provides a check-in system for atrisk students to come at the end of the school day to help him with small tasks when provided with an approved grant for a rock wall in the gym at old poost he offered to use to two full days of his weekend to construct the rock wall himself in order to save money on the project for the home and School Association thank you so much Matt for your 308 Pride our last November teacher of the month is Saul alvas from Hunt Club unfortunately he's not able to be here this evening but we do believe he's watching online so we're going to share a little bit about him there's not enough room to write about all the amazing things Saul goes above and beyond to support his students and the school Community he's the educator that we all want to be it is evident from the moment the bell rings in the morning to way past when the Sun goes down students seek sa out to say hello whether they have ever had him as a a teacher or not he does all the extra things to help his students understand the world around him from being culturally inclusive with educ instructional materials and environmental accents to pen pals adopted cows and Virtual Field Trips Saul works hard to expose his students to the world and give them experiences to help them make real connections he participated in our schoolwide fundraising effort collecting donations and running laps alongside the kids his students achieve at a very high level and he makes new connections with families he has a great turnout for conferences and helps families be invested in their students education he implemented Thai Tuesdays at Hunt Club where many staff and students dress for success and talk about the importance of being their best [Applause] [Music] [Applause] selves we're going to pause for a photo here if everybody could kind of come together if there's any administrators here this evening from the schools we welcome you forward for a photo got one coming behind you Cindy time out time out I don't know's callab Mike I think you're supposed to in the get in there Mike Okay advin jump in oh he is thank you congratulations [Applause] teachers next we're going to award our amazing support staff winners award is after your name is called please come forward so you can be congratulated by the board and Dr katti our November support staff of the month our first winner is Zaba Zed from Murphy Junior High [Applause] School Zha is a positive addition to my classroom and Murphy in general says her nominator she takes her role as a teacher assistant very seriously and is always willing to do whatever is asked of her she takes an interest in her students and enjoys talking to them and getting to know them she is kind caring and a safe adult for students she's patient and understanding when a student is struggling and becomes their biggest cheer when the light bulb goes off she encourages students to never give up and tells them they can accomplish anything that they put their mind to I'd be lost without the support she provides to my students and to me as well thank you for your 308 pride and congratulations we welcome up Margie hardan from asigo East High School her nominator says Margie hardigan is a ray of sunlight that warms everyone around her when I think of what makes s weo East such a great school she is the embodiment of all great things oehs is she knows how to connect with students and goes to Great Lengths to make those connections she's always supportive and easy to talk to she listens students trust her and know that she's always looking out for their best interests she knows when to push and when to encourage and when to just listen and be there for them her impact extends Beyond students to her relationships with the entire staff she is a pillar to the special education department as she goes above and beyond to help us build morale from organizing food days to creating theme days to making sure everyone's birthday is acknowledged and celebrated she finds the time to let people know they matter she knows how to bring out the better versions of ourselves I would love to see her earn this award as she is the epitome of what community is and means she supports us all so much and I want to show her how much we appreciate it thank you for your 308 [Applause] pride and last but not least our final a wordy this evening Kate Dempsey from Hunt [Applause] Club Kate's Dominator says she always goes above and beyond to help every single student and staff member in our building she is always ready to support students and meet them where they're at she is flexible patient reliable and adapts at any given moment she gives up her own lunch and break often to ensure all students are getting what they need movement breaks answering Radio Calls filtering to the right person subbing anywhere that's needed providing lots of positive praise and modeling giving reward breaks staying late when needed to ensure card car rider dismissal run smoothly and so much more Kate has built great rapport with students and they all love her she is such a huge support to everyone in our building and we thank you Kate congratulations okay if we could get together for a photo and then we will invite our administrators to come up and join us for a second photo here congratulations to all of our winners we invite everyone to visit our website for the next nomination period and appreciate everyone that takes time to nominate our amazing staff oh yeah was over we thought you did it on purpose he so building on this tradition of gratitude and celebration this coming Wednesday is board member appreciation day woo this year's theme was developed by the Illinois Association of boards which is learn together lead together I've got to say U personally um I have noted that this is a board committed to its own continuous Improvement um even on my first day on the job they were in a retreat Retreat and we've already had three Retreats really this year already as a board um over the last uh 3 months so really that that commitment to learning together is so evident our board members act as Frontline Advocates providing a local voice for the community a vision for the district and a pathway to success for our students they spend multiple hours each month on District work attending meetings and other responsibilities most will never hear or read about this is time they could spend with their families and or for themselves I want to personally thank all seven board members of the SD througha board of education for their selfless volunteer service to the district and our students on behalf of our entire Community we appreciate you and we thank you for your service thank you I'm not trying to steal Thunder but uh the even more important thing on Wednesday is our educational support Personnel day as well is also Wednesday and so one board member thank [Applause] you speaking of educational support Personnel they would also like I'm not following the cues I apologize they would also like to celebrate our board so I have a message from each Union and each Union presidents this is from Lynn weight and Nikki riffkin on behalf of the oesa we appreciate your dedication to the community the students and the sd308 staff we are grateful for all of your leadership and support and above all for listening to us in times of need we know your hard work and commitment often goes unnoticed and we just want to say thank you thank you for your loyalty thank you for your service and thank you for all the concentrated efforts to make this a great place to live work and send our children to school that is from OA next one I want to share from D nurse and the OTA group The otaa wishes to express our sincere gratitude to the sd38 board of education for their Visionary leadership and dedication to the students and staff of our district on behalf of our entire membership on this special occasion of the board member appreciation day we say thanks thank you to the board members who volunteer their time and talents listening and learning helping to lead our district forward in productive and inclusive ways that is from otaa from our Rigo Education Association presidents faith and Andrew they would like to say thank you to the board of education for all they do for our schools and Community the board of education has shown their dedications towards creating and growing a high quality School District that recognizes the hard work and commitment of teacher teacher teachers we appreciate you all and finally from Garen Brown ocma president I would like to thank the board members for their continuing partnership with the ocma we have always had an open and welcoming dialogue with board members as we move forward we are excited to not only continue this but grow in partnership with this board from ocma when the went call went out from Dr zmy to our unions to participate they were thrilled to have this opportunity and so really um I know that this is a effort of love and sacrifice and not one where you seeking but it is worth and annually important to take note of the impact you are having on this community and we thank you we appreciate sorry we also wanted to um say thank you so we left each one of you know I know some of you have opened them uh but that is from me and Isabelle just uh saying thank you for all you do and uh thank you for providing student voice and being a supporter of that so thank you thank you so much all of these words of encouragement are so appreciated I we feel so loved and valued so thank you so much to the community to our sd308 community for all the kind words okay so there's no public comment so we will be moving on next Dr so tonight you will have a chance to hear from our student Coalition and we are looking to forward to hearing their voices and also um I'm just so honored to be a part of a commune that recognizes the staff and takes moments to honor them re recently we held a board retreat to review my first 90 days with the district and also to begin to plan to Pro prioritize for the remainder of this year and Beyond from the data collected from listening to the voices of our community our staff our students our families and community members to plan and to think ahead about what aligns with our values and the four goals that emerged am I off the agenda so this a public comments okay all right we're going to mix it up for a minute we're going to mix it up back to the agenda for the teachers in the room we're going to use practice flexibility and even more important we're going to bring up uh our Coalition group to present and we are so thrilled to have you and Dr Waller are you here in the room of course you are come on up with your team I [Music] know so recently I will preface this by saying that recently the board has decided and is to really start to introduce various groups to come uh student groups to have an opportunity to speak to the board last month we were welcomed by bionic and we welcome bionic to the board and this month we are thrilled to have um Coalition um speak to us the student Coalition and we thank you um and your leadership for being here tonight thank you we're grateful to be here and the leadership of Dr Waller um this is our part of our student Coalition they're going to introduce themselves and their dreams and goals hi I'm jaai Hudson and you said dreams and goals oh computer when to move forward what was that Dr katti practice flexibility for flexibility it's all good I got to use that like bonus time comes around let me know how it goes yeah we're we're gonna be fluid tonight all right all right jakai welcome hi so I'm jakai I'm a senior OS heem pronouns and my social justice word is Advocate um I'm D Sanchez I'm a junior ATO East and my social justice word is learn hi hi my name is amila Thomas I'm a sophomore at OS and my social justice word is powerful hi I'm Isabelle Gerson I'm a junior at OE my pronouns are she her and my social justice word is empathy hi I'm teller Becker I'm a senior at OE my pronouns are he him my Justice word is change hi Miriam osuch at Boulder Hill I am representing Cass today he was unable to make it and his social justice word was is identify identity sorry hello guys so when you search up the word Coalition you'll find that it's defined as a an alliance for the purposes of common or combined action in that respect we the sd38 Coalition are a union of students and sponsors Allied for the uh purposes of perpetuating certain core values among those being diversity equity and inclusion so up here we have uh some of the things that we abide by um we want to be seen we want to be heard but we aim to learn about each other because we are supposed to be leaders of this thing we call Di Dei diversity equity and inclusion and how can one lead without first learning to follow we aim to uplift and amplify the voices of historically marginalized identities and we want to bring joy and make connections to elementary school students through learning so that's where the action part comes in because knowledge is great but knowledge isn't power the use of it is so we put that to use and we educate teachers on important topics that impact our ability to show up as our full selves in classes so what is the Coalition can sometimes be a difficult question because we are many things we are dreamers we are Advocates we are motivators we are givers but Above All We Are [Applause] co-conspirators that gave me chills yeah um so one of our first big events we've done is amplify amplify is a bi-yearly event for students to share their unique experiences and thoughts on relevant social justice issues or issues within the district um we've been doing this since I was a freshman and now I'm a junior and it's something that everyone in the Coalition looks forward to every year it's something we all talk about and it's always just such a wonderful experience we always leave I've always left feeling so great and it's been something that makes me want to stay in it's where students can get on stage and talk about their experiences to an audience and feel validated educate on issues and learn from each other um and our our next amplify event this year is March 21st 2024 it's going to be here at Us weo East anyone virtual uh so we'd love to have all of you in attendance and I'm going to Second That by saying the last one that we had last year actually had elementary students there as well one of them spoke in front of the entire Auditorium of high schoolers and parents all of it um so it's not just the high schoolers who do an amazing job it is profoundly moving but also the little ones that show up as well um so another thing we've been doing are lunch and learns where we have teachers come in during their lunch period and ask Coalition students with will go in during ours and we'll have discussions with them or we'll educate them on a certain issue I've participated in one casual one that was more it was similar to The Forum where we had teachers around tables with students and we got to talk about issues that we decided on and that was such a positive experience and so many of those teachers I still see in the hallway and we say hi and we know each other even though I've never taken a class with them uh and a more recent one we also did one on Ramadan during that time of the year just so teachers knew this is what's going on with your students this is what they need for support and all the programs we had in place for that um so yeah we've just been having a lot of positive and connecting conversations and we've been able to give teachers and students both be able to start to bridge that Gap yeah so some of the challenges we've been having is trying to get teachers and students to feel comfortable about such um subjects such as mental health um we just want everyone to feel like they have a place to speak what they feeling feeling without feeling judged and we just want them to have a a safe space around them and also providing good times so we can get everyone involved um and our hopes for the future we definitely want to continue this program so we want to work on expanding to different topics as it becomes relevant and just making sure we have more opportunities and then giving teachers more opportunities to learn where they also feel that it's they don't feel like they're forced but they feel excited to come in and have this experience with students in addition to that we also want to work with our um lower grades we are trying to collaborate more with elementary schools as well as their teachers and staff to get that them more involved the Coalition um last year we had two students go to Old Post and where they um write a book about Ramadan to educate um younger children about their religion um but we're also trying to get similar groups like us at the lower levels at Boulder Hill we have the baby Coalition that works with the their within their school to build safe spaces for discussions to happen and all about just giving back to the community that we are so proud to be a part of questions no issue number seven slide number [Music] seven yeah okay okay so we had another program this year and it happened earlier this year and it was called Ascend um Ascend really helped to bring out some topics and some things that people really don't talk about and some powerful movements that you think you wouldn't talk about in class and it was like a classroom based experience and you had chances to go into breakout rooms and you had to go into breakout rooms and see what the different like see how it felt and you got to feel a feeling and these teachers help you see the different things throughout the programs and Ascend was really nice and it was really well put together and I think Ascend uh really helped it was it was all great and it had very good things going for it um I had so I should have signed up for the black girl one but I chose but I didn't think about it afterwards but another one I had was just like it was like talking about the challenges that you go through and it was talking about like the hard topics that we have to talk about and it was like some of these people don't want to talk about it but you have to talk about it because you have to get people comfortable with they uncomfortable all right this last slide was kaz's so I'm going to honor him just by reading it verbatim um our dreams we want the coalition to be a soft place to land for all students who want to see Equity diversity and inclusion in all schools within District 308 to allow every student to see themselves in learning spaces and the environment in all schools we also want to be seen elevated lifted up and valued for our unique identities and experiences we want to increase the Coalition group at the high school level and also create coalitions at the junior high level in order to improve their educational experiences before entering high school thank you very good any questions for us I have a questione what can we do to support you and by the way I've already got the March date down on my calendar perfect um so I think just having promoting what we're doing and making it more clear to students that we're a safe place and just supporting us when we have initiatives because that's something we're working on right now is we choosing a social action issue that we want to address and then for some of those it will affect the school so students may be coming to the board so we just ask you to keep an open mind with those issues and just to I guess follow along with what we're doing like last year with amplify our first one was about mental health and it was really eye openening seeing like the differences and how people have and you just to know that people aren't alone in those things um one thing I'd say is we just if everyone here could just tell one person about what we do about who we are that would help that would bean that would mean the world to us cuz we just need we need representation right now good answer good answer thank you anyone else questions anyone or comments how has this changed your perspective on school um throughout okay throughout the Coalition I've seen like a perspective change because I've some of these people I don't go to school with because there's two different schools so when I got to coalition I met new people and it I gained new friendships that I never would have thought I had and it brought a new sense of community to to life oh my gosh that's so good yeah I think that the Coalition kind of inspired me to take on the position as a student ambassador or it just made me feel more confident in that so that's what and just made me kind of more aware of what's going on with our schools and feel kind of less alone in some issues being able to talk to people about it and it's just something I feel like we all look forward to the meetings especially when we get to do the joint ones and we all look forward to amplify everyone's just very excited about it and positive about it anybody else sorry a school more so than the building is the people from my experience that's what makes this experience so I'd say that how the Coalition shape my school experience is meeting new people being exposed to different cultures that I never like otherwise wouldn't have encountered that's the reason why we do this that's our purpose and I think the Coalition Honors that each and every day um going on to what he said okay um sorry going on to what he said I definitely feel a lot more open to talk about my problems whether it be with like my friends or teachers or whatever um I definitely feel like my school is very open about about mental health and I feel like they know hey like mental health is real so I just feel like safe here I feel like my peers around me know what like what our friend is like going through so I feel like they just like know that we're here like no matter what and thank you I I do have one question or you no oh I'm sorry did you answer that one did you answer that question yeah I didn't have okay I do have one question and I'm not sure if it's like you know whatever happens at a send stays at a send but I got to ask so you were all there right were were you in the dance line at the end or not all right all right great question I one one of my students was uh claiming to be at the front of it so you know I had to get that question in for Mari I I I just want to make a comment in that um I've lived in this community for almost 30 years and what I would what I would love seeing now is the fact that even though we have two schools and it's okay to have their own culture and their own identity but at the end of the day I still want to see you all as one Community see us all as one community and so for me to hear you all say that it just warms my heart you know it's okay to have a cross time time rival and all of that but at the end of the day can we come together as one and so I love hearing that this is perpetuating that right so I love it I I had I have a quick yeah this is an opportunity to uh um you know I went to amplify and I think there was a a poem describing uh co-conspirator um I think that this might be a good time to tell people what Co iror is and uh yeah kind of spread your message so a co-conspirator is basically someone that is not just an ally to someone not just someone that's on the sings cheering someone on it's someone who is actively involved in an issue and actively involved in helping people the one example we always use is um when the Confederate flag was hanging in South car was it South Carolina and a woman climbed up to take it down and and a white man put his hands on the pole before the police tased it so he wasn't just on the side cheering for for you know racial Justice he put his on the line to help protect a black woman and while she was fighting for her rights okay thank you all so very much thank thank you Miss osich and Dr Waller yes thank you is it oh no okay um next we are going to invite uh Dr concade and Faith delist to speak to the annual report on student learning um I think this report is really a crucial element of feedback that we receive annually and I'm going invite Faith to lead us off thank you so much for the opportunity I wanted to start off by explaining that the state school report card is just some of the information that we use for continuous Improvement we also have our own assessments such as fast Bridge our own common assessments walkthroughs discipline data but this is very important data that we get and from uh our state and this is an example of how we use this to uh measure our progress so one of our goals that we set when we put out in Vision 308 was to raise uh reading achievement by 10% uh and also math by 10% and if you look at where we were in March of 2022 we had 32.2% uh our goal then by 2026 was 42.2 by March of 202 3 we hit 40.3 already uh so those some really great gains but then you also see in math where we remained relatively stagnant and we have a few more years to go to be able to hit our goal tonight we're just going to provide information around summative designations and processes and then also review school report card data and information I'm going to turn it over to Dr K thank you so much so in terms of our Summit of designation our state assign one of five designations um our schools were one of the four so we'll talk a little bit about um each of the four exemplary commendable targeted and comprehensive um the information that you see determines how our schools fall into the different categories so if our school falls in the top 10% with no targeted subgroup in the bottom 5% then that school is then receiving a summit of designation of exemplary for commendable um the overall performance is not in the T 10% and does not have any subgroup in the bottom 5% a school can be determined as targeted if their overall performance is not in the top 10% but they have at least one subgroup that is part of that bottom 5% and then finally um in order to be comprehensive you either have to have an overall performance in the bottom 5% a graduation rate that's below 67 or have a school that has previously been in a targeted Improvement uh School Improvement cycle that did not come out so essentially if they were targeted prior and remained a targeted summited designation so how the schools receive the designation depends on the level of the school so in order um for for those overall scores to be determined the uh calculations for elementary and Junior High are based on Ela math proficiency as well as growth as determined by the I which is grades 3 through 8 uh the science proficiency which is the Illinois Science assessment and then the English learner progress to proficiency which is access um in a few minutes uh Miss doist will talk a little bit more about our spe specific scores as related to these uh State assessments so that's essentially the 75% academic indicator both Elementary and Junior High the 25% though is Student Success indicators of which 20% is chronic absenteeism where chronic absenteeism is students that have missed at least 10% of school days either excused or unexcused as well as student participation in the the climate survey the climate survey that we use in asigo 308 is five Essentials um so it is based just on the participation rates of students that are taking five Essentials which are grades four and up high school is determined and calculated a little bit different still a 75% 25% uh ratio with 75% academic indicators but 50% of that is determined by graduate uation rates where um the weighted average is 60% 4year 30% 5ye and 10% six year for the cohort graduation rate so students that um are part of a incoming uh class of ninth grade then Ela and math proficiency um as measured on the SAT which is typically taken junior year science proficiency which is the Illinois Science assessment and then English English learner progress to proficiency which again is similar to Elementary and Junior High with access the 25% Student Success indicator at high school is chronic absenteeism ninth grade on track and the climate survey which is five Essentials um again participation so after the score is determined for each school in the state of Illinois um the cut scores of that top 10% and bottom 5% is determined so for elementary and Junior High these are the scores that were released in terms of in order to be considered for exemplary you had to have a score above 81.45 in order to then be considered U part of the targeted or comprehensive you had to have a score below 35.394891 are a bit different in order to be considered for exemplary you had to uh be above 81.45 and then the bottom 5% I'm sorry 91.2 um and the bottom 5% was 1199 so new this year um through our interactive school report card so this is publicly available um for each school for both overall and and all of our subgroups um you can look school by school and see what performance level was overall so that's kind of the roof so you can see what the overall score was uh the summit of designation but then um what we start to do is dig into those individual indicators so for example the graphic that you see where Ela proficiency is 7.5 out of 7.5 this School received full credit on that indicator and we'll talk a little bit more about what proficiency levels are when we get to the actual School Improvement data um but this is a new interactive graphic so all of the scores that we talk about and refer to um are available publicly so in terms of our district um we had three schools that were uh received a su designation of Exemplar Churchill Homestead and woles Crossing we had um 15 that were commendable so Fox Chase Grand Park Hunt Club Lakewood Creek Old Post Prairie point southberry the wheatlands all five of our Junior Highs but narc Murphy plank Thompson and trer and both of our high schools o and OE we had one uh targeted Elementary and then one comprehensive Elementary so the reason uh why we fell into that targeted was not or comprehensive was not based on our overall performance it was um one subgroup so Boulder Hill received and moved from that commendable to targeted uh based on the performance of the subgroup children with disabilities which includes children with both a 504 and an IEP and Long Beach also their all score was in the commendable range they had one targeted subgroup same uh subgroup as Boulder Hill children with disabilities but since Long Beach had previously been in a school Improvement cycle this is why they moved from targeted to comprehensive so what that looks like is in this school year so 23 24 we will enter a planning year um for both Boulder Hill and Long Beach we will receive support from the state um we had our Long Beach meeting uh today um what then it will look like for the next three years is a three-year implementation so throughout this four-year cycle we will receive uh Grant support through the title one school Improvement uh Grant we will be working um with the state and with our schools with our stakeholders uh to really plan and develop the plan throughout the year we will be coming to the board for a um board approved School Improvement plan um towards the end of this school year in preparation for uh 25 so here is just some local districts and their overall summi of designation as just some reference to districts similar to size and uh location to our district so with that Mrs doist is going to take us through some specific school report card data and as she begins that I want to just underscore for the board that when we look at this data from a district and a systems level we really think about as opportunities for engagement and support that really these are for us as we are analyzing this we're and you're going to hear more about that at our next board meeting we're going to return to this but I just want to underscore as you listen to this data be thinking about the ways in which we as a that's the way I think about and that's what the way I'm inviting our team to think about which is that what does this change in terms of our ability to support and to to provide ongoing systems and changes to our schools specifically are you saying in regards to the designations both the designations and any review of data the whole thing comprehensively great question all right this slide just shows uh the enrollment and demographic information from 2018 to 2023 you'll notice during that time we went down about 13 00 students the next few slides some of these are exact screenshots that anybody can go into and look for at the Illinois uh report card site some of the acronyms on this slide I'll go a little bit slower on uh the ELA for English language arts uh so that you see what you have in front of you so the dark green uh is the uh percent of students that were exceeding uh the Readiness then the lighter green is the meats most of the times we put those together so that you can see the overall proficiency um some good things on this particular slide and this is reading data and Ela data for grades 3 through 8 only we had a sizable jump almost 10 percentage points increase uh in proficiency from last year to this year and then the bottom half of that slide is just the comparables for the whole state just for a learning moment can we um explain why we don't have 2018 I data I know the answer to this but so there was this thing going on where School wasn't happening in session no no no 2018 oh from 2018 because it's just five years another another one yeah another I was like oh yeah go ahead sorry so why because there was a change in assessment and we're going back through five years sorry yeah so because in 2018 we had park right is that correct Park correct right so it's a completely different test correct okay uh and then 2020 before I went down the wrong way is because we two weeks before that is when Co hit all right and this is the uh demographic data as we look through at different uh of our different groups and then it gu again is the percent meeting and exceeding as combined uh and you'll see that our Asian demographic group saw the most increase while our African-American group saw the least amount of increase this next slide I want to um say that this is directly from the state and this is a little complicated uh to understand but this is giving the context of what the proficiency targets are for fifth and sixth grade so what the state did if you look at 2022 that's where the percentage of students where they were at then if you go all the way down to 2033 the state is wanting everyone to be at 90 so then they built the stair steps for each year how much gains needed to be made to get to that 90 so there are different amounts of progress that need to be made in different demographic groups by year this next piece is very similar to the data that we looked at for ELA but this is for math uh not as Rosie have a picture uh for us we had just a slight slight change uh in math for proficiency from the year before to this year and then you see that the state uh had a little bit uh of progress as well this again is just the different demographic groups for math you'll see that the highest racial demographic group for here was our black students while our lowest was Asian so that was a difference from um the slides before so in summary and we put it in green because we're excited about this and want to commend all of the staff members that are working on this is that we had a fairly large increase in percent uh proficient from the last year but we held steady uh with just a little bit uh of a decline there for math then this is sat so now we're switching to high school this is looking again at English language arts uh where we were from the before 2022 just a little bit up um by 2023 uh and then you also see where we were um compared to the state this is the different uh demographic groups again we saw the greatest growth uh in Asian and African-American students with less growth with our Hispanic students this is high school sat for math here we did see decline on this is an area that we'll need to address this is the demographic groups for Math and our racial demographic group that saw the highest growth was africanamerican and our demographic group that had the least were our white students uh there's just the summary of where we went from 35.8% meets and exceeds to 37.1 and then in math with that slight decrease this is science where we went down just a smidge uh and again this this is tests in grades 5 8 and 11 that make up these scores and the state comparison and this is the assessment of Readiness for growth uh Ela is in the top half math is in the bottom and what this is looking at is our average student growth percentile again um slight growth there in ela and a little bit of a decline in math can you sir can you tell me this what that scale means that last slide what that growth means what those numbers mean sure so this is kind of complicated so here goes all right so each student gets a student growth percentile and they look at students that were here for the year before okay and they look at the students that are at that have that same scale score of a test from the year before and compare it to all those students across the state that had that same scale score the year before and how much growth they had made then they rank those students so the students that made the biggest growth from there might be up at the 98 where the student that made the lowest with that same scale score would be a one then they you find your score then what the district and the state does so our district score are all of our student growth percentiles added together and then divided by the number of students that had an actual growth score so um for instance our third graders that took the test this year none of them would have a growth proficiency because this is the first time that they took the test if you'll recall when we talked about this last year we also had quite a few students that weren't here the year before because they were in remote instruction so this year we have a lot more students feeding into those scores that have growth so is there a district that has a 98 prob not right no I wouldn't think so because it's got all difference it's based on all the students so correct so 50 would be probably that's about average that that most of your students are making you know right at that average amount of growth the higher you get from 50 the more students that you have that are making more than average growth I think that's a good question too because um while I'm not as familiar with i as Park I can remember I had seventh graders we get like a perfect score right not a lot but you'd have a couple there's no way that they're going to grow I mean if you think about it how do you grow from a perfect score so like it's almost like a u a catch 22 right you're congratulating the student great work but they're not going to supply you any growth okay and then our our English learner students that are in our English learner program take the access test uh and 7.7% of our English Learners exited meaning that they profound proficiency as measured by the access test in summary uh our I student growth in ela is looking good uh and our English learner student exit percentage remain consistent now we're going to get into a few more components of the Illinois report port card yeah so as Dr katti talked about opportunities um our next couple of areas that we would like to look at uh really looks at some of our strengths some of our areas of improvement where can we engage and support and even intervene so our fouryear graduation rate did take a slight decline uh this is the graduation cohort for 2023 so these were the students that were freshman when covid hit so in terms of our fiveyear we remain fairly consistent as did our six year so overall though our cohort of fouryear um we only saw one subgroup that increased from 22 to 23 all of our cohorts uh in our subgroups did decrease while we were above the state average um in all but one uh subgroup for our demographics we did see decrease from 22 to 23 another area that we again provides opportunity to do some earlier intervention within High School is our ninth grade on track this is something that we monitor throughout uh freshman year looking at the end of first semester and then measured at the end of second semester so in order to be considered on track a student has to finish with six credits but not have failed more than one semester of a core class so for example if you had a student that took seven classes as many of our students do but for example failed Algebra 1 first semester and biology second semester that student would be considered off track even though they had enough credits um but failed then two semesters so in freshman on track we did see an increase in freshman on track for our current uh sophomores so our 20123 were freshmen last year we saw an increase from 90.5 to 92.1 we also saw an increase in all but two subgroups um from our cohort in 22 versus our cohort and 23 so um different areas um from freshmen to by the time they graduate that provides us information to engage not only conversations with our students but with our teachers and our parents um can I ask um yeah does the research show and I'm assuming it does that this is predictive of graduation yes so um so the so we should see 94 going up Cor so this this particular data point is um and why they measure it by this definition is because of the off trck nature that by failing any of freshman year Co courses or core classes that's indicative of future potential falling off track in terms of graduation um requirements so while you know we look at this number and the goal is then to intervene to make sure students are on track so this is not um necessarily where we would hope that our graduation rates will be so that's why we provide the fact that it's going up is kind of what I'm saying not the fact that it's going up is very um uh positive the 2020 no failed the well correct so essentially when uh Co hit on March 13th grades were locked so if you were passing at that point you passed the semester and if you were failing you were given multiple opportunities to pass so um grades were structured a little differently in 2020 than they have been in 21 22 and 23 so the fact that we are back up on the um incline only shows ideally that we will see increased graduation rates as our cohorts move throughout um our high schools quick question internally do we have any additional data because I'm fir first off I'm wondering like why is it only ninth grade but then do we have an additional any additional data that we track for the subsequent subsequent grades absolutely we track then we move to just credits um and looking at not only overall credits but then um we have specific graduation credits in math in ela in social studies so um after 9th grade we then start to look graduation requirement by graduation requirement and then overall because essentially after sophomore year you should have two years of math two years of English at least one social studies credit so we start to look more targeted to the grade level and those corresponding scores or grades and credits I was going to say when I came last year to do a site visit here at as weo East they sat down and give me an entire presentation right about how the interventions they were using and and who you know how they were targeting was was really helping this if you will and one of the things they were talking about was how we could do this for sophomores as well um that was that was the that was the pitch of course at the time but um you can obviously see and and I'm curious like if if that hopefully that continues right but I mean obviously that's a discussion to be had but but for some reason it doesn't like we should definitely take a look at that number um where it goes cuz yeah they're they they're watching I know at the building level I'm sure they are at District level too but it was it was a very impressive presentation yes so um as we mentioned not only do we look at freshman on track and graduation rates of the high school but across the district um another data point that not only feeds into our Summit of designation but is something that we can use to support and intervene is our chronic absenteeism um so both of these whether it's graduation freshman on track or chronic absenteeism we're looking our schools are looking by school by grade level by subgroup um we did see a slight increase in our chronic absenteeism um we we kind of equate chronic absenteeism to golf the lower our percentage the better so what this is saying is 22.9% of our students met the state definition for chronic absenteeism which is 10% uh absent rate so it's about 18 days of school um it includes both excus and unexcused uh historically we tend to talk a lot about truancy which is just unexcused um but chronic absenteeism does look at both unexcused and excused absences um if a student is hospitalized those absences are removed and are not part of this calculation um so we do intervene okay um so uh we have a tiered system of communication with our families planning um we meet with our buildings on a monthly rotation um we uh engage conversations with our regional Office of Education um so this is something that the student services department puts a lot of time and attention in um and this is something that we will talk more about as Dr katti mentioned at our next meeting is there any correlation between um those um buildings that were on the exemplary list and absenteeism so absenteeism occurs for many different reasons um so there is some um there is some certain subgroups that show higher chronic absenteeism um across the district while our rates with the exception of one subgroup is below we do see differences so our district is in green with chronic absenteeism and some of our targeted subgroups so um that is all part of our discussion and planning so but yes Mrs similton we do see some relationship between our subgroups and our chronic absentee thank you so with that is there any questions that we can answer I don't have any questions but or you come um I don't think there are questions but I just want to do a little education make sure I'm reading things right um the designations that are set by for the schools um they're by the way the state sets them um they are set after scores are in so there will always be schools that are in the targeted group there will always be schools that are in the commendable group there'll always be schools in the middle am I saying that right yes okay and then the other comment I have is um I think slide 20 is the slide where it shows kind of the increments that the state has provided for each of our sub groups to reach proficiency um my encouragement and I think this would be supported by the board and the administration that it shouldn't take us you know nine years uh for um you know these subgroups to meet Proficiency in these areas so thank you state but we'll try and do better I have more comments than questions so if somebody else has questions please go first I don't have questions okay uh well first of all I know in our committee we we discussed nape right and I think one thing to share is that Illinois is one of only five states in the nation that has State assessments that's at the proficient level um so like what does that mean right um and you can correct me where I'm wrong but um if you have a one through five let's say if your scale is one through five in Illinois you have to hit a four to be considered proficient whereas the former test I I don't know if that's the case but I know the St I know the um rigor was increased and there's other states where you just have to hit a three on that one through five so if you're looking at a States raw score that doesn't necessarily mean anything necessarily um there are I think four designations and I forget what they are but there's like I said there's only five that are at proficient level Illinois being one of them none of them are above uh Most states are below so they're already testing students below proficient um level that was one thing I know we discussed um the other thing too which I'm not saying this is our situation but we should realize that once you get into those Target groups um you know it could be it could be 10 students it also be one student right we don't and I don't I certainly don't want to know the answer to that question CU I don't want to go that route um but it may tie tie into an announcement I have later and we'll get to that um and um the other thing too is when we look at the uh school districts in our area there's definitely one that when you look at those designations we definitely excelling above but there's not a whole lot of De uh you know um differences if you will when it comes to those designations some of it might be to what you were saying Dr Mario where you're really competing against each other right in this thing I mean that's how it is you're going to have there's 800 school districts approximately 80 are going to be in the top 10% 80 are going to be in the bottom 10% doesn't matter what score they get unless everybody gets perfect score or the opposite right the other piece you had mentioned Title One funds um and while that's great there's also a uh what is today 13th I think we're a couple days away from a potential shutdown and one of the impasses on that is Title One funds and some of the um some of the proposals are an 80 up to an 80% cut in Title One funds so we have schools in need we know we have schools in need right so one of two things happens right if that happens either one the schools most in need aren't going to get those funds or two we have to make the decision as a district to be Equitable help those schools out and if we're going to be honest and have a Frank conversation is going to be at the expense of other schools right so um I encourage people to reach out to um probably the vast majority of us are in the 14th District to to reach out to um representative Underwood anybody you know or whatever the case may be because that will have a huge impact especially as we lose Esser funds on top of that um and um there was one other piece um I think actually I got it all sorry so th those were things and again if if there's anything that I'm saying you don't agree with please you know jump in or somebody else is the then because I know at our committee meeting we talked this is kind of presentation and then an an upcoming meeting is like a review of your response what the what the plan is okay thank you that's correct thank you for the robust data you very much for congratulations on the 10% increase and the reading all that stuff thank you congratulations all right we're moving on to 7.1 what yes Dr katti superintendent report sure turnar now just kidding well I have very little to say what an exciting and full evening already um I think the feedback this evening that we received on our IR IR I testing um was very reflective of what I would say are really what we all know the great opportunity that exists in the district um the great opportunity to really rightsize the experience of Excellence for all our students and the great charge before all of us that I also really hold very close to me um and but I would say that all of that starts with beginning really to understand the climate and culture and the needs of our district and um one of the things that I shared earlier was that in entering the district I really brought before the board an opportunity to spend the first 900 days really engaging the community from everyone from our staff to our students to our families to Our Community Partners um through a variety of means everything from uh meet and greets um and our most recent Retreat as a board I had a chance to review these findings and through that some of the things that really came up to the surface and I'm just going to um put these on the slide for you here is really at the top of this is really that number one just the the the clear call for us to invest in our current relationships and to create new Partnerships where we're investing in parents um and in our local entities and really start to think about how we're strengthening those the second one is really a commitment to our mission for student achievement and to really learn and and help invest our I go say district and organizational knowhow around high impact instructional strategies tonight you heard some early signs of success I would say that there are many ways to start to measure this from what we know in terms of practices among teachers class from visits supporting our teachers in their ability to plan effectively and to really rally around students another area is really to strengthen the programs that really support the climate and culture of our district this was really very high priority when I visited with families when I met with the superintendent viser group climate and culture safety in our schools exercising those is really a fundamental priority that we're going to have to think about and last but not least really creating a foundation for a strong fiscal position to adequately fund the district's educational and climate priorities um recently we've already started to move on these we had some early winds um in terms of uh moving from self-insured organization to a co-op where we are getting we are now going to be able to leverage our our funds along with 8 I think it's 87 districts across the state of Illinois and really move into more financial strong position in that way so this is just the beginning um I want to thank really honestly board the the support that I have experienced entering the district has been phenomenal um in terms of the the vision the feedback I've received and I want to thank your support board for this feedback and helping me really launch and meet with folks um the superintendent Advisory Group the superintendent student council and the the ambassadors um working with students weekly um I spent I've already spent a couple lunches at high schools and uh I got to tell you it's it's probably the highlight of my weeks now which is just been I'm already starting to in invite members of my senior leadership team to join me because to just sit down with students and hear their stories to hear their who their favorite teachers are oh you got to go talk to this teacher this is the teacher you got to talk to you got to go learn about this and to learn about what's made a difference for them in their careers to hear about the level of passion that their teachers have for them it it takes all the work and makes it really full and understanding um so that's a practice that I will be continuing which is spending time in each of our schools um and you know the another part of this has really been celebrating the the ver the variety of strengths of the culture and Heritage in our community uh recently there was a tremendous evening of togetherness and reflection in honor of di deos muos which was hosted by our bpack um parent organization and the event included crafts and games and food fun and really enjoying experience with the many cultures in this District but especially it's a moment of reflection and just to dovetail with Veterans Day uh where I we got to hear and reflect on the lives and the sacrifices of our of our um of our front line those whove sacrificed and given their lives for service through our Armed Forces um as I close out my comments I just want to um invite everyone For an upcoming opportunity so we have what I call the superintendent Advisory Group which is a group of about 80 individuals parents principles and Educators uh we have the superintend insights Group which is kind of like a followup we do a virtual thing where we get together online and now we're going to be spawning this into a variety of forums where we're going to go deeper into these actions objectives to see what are the priorities what's missing how what are the specific things that are going to be related to our action steps and to hear the voices of our community and so the first one coming up is going to be an English learner Forum um the event will be held on November 28th so this is a plug if you're listening at home listen up uh the event will be held November 28th from 6:00 to 7:30 at plank junior high school is for all staff and parents to partner and discuss the English learner programs including dual language programs so I want to thank um the bpac and also our our leadership team for beginning to organize that I want to now uh invite members of the board to to join me in thinking of other events that have been happening and celebrating those as part of my superintendent's conference yeah so uh I start out the shoutouts here uh last week we held our first board forum for the school year um uh the event was organized around values that Define our district uh definitely appreciate all that came out uh and participated uh I know we have we have a student here who he's he's been showing up to lot like he's I'm I'm very impressed so uh thank you also um we hope that um we hope that these will continue to grow one of the comments I know we received was hey I wish this was larger or attended by more but was actually it's actually probably the largest I've seen of those forums yes it was uh also we'd like to extend congratulations to our sd308 artists who received Awards uh 21st annual Chicagoland 4x5 art exhibition that was hosted ATO High School uh winning Works were recognized uh November 8th at the opening night and there were 180 plus award-winning works that were selected um to receive Awards uh there were 1,800 entries so that's uh what is that about 10% uh representing 68 schools and so congratulations as weo high school student cheyen Beasley for earning a first place finish in the painting category very impressive uh another shout out to uh Karina Gonzalez asgo East a Poetic Justice writer uh she was recently published and featured in the Sun Times publication Laos uh additionally uh a spoken word recording of her poem is going to be rep recorded and promoted uh by the national museum of Puerto Rican arts and culture uh congratulations to Karina uh we're so excited to see your work being published uh being able to be shared with the rest of the world Y and we will that's good and we'll continue our congratulations for all our amazing students um and congratulations to coach sprunger and his staff and the 2023 girls swim and dive Co-op team they were recently named the 2023 ihsa combined state champions that's phenomenal uh their incredible talent and dedication to their sport really showed that the competition and they brought back an amazing trophy to represent we're so proud of them and we look forward to acknowledging and celebrating the individual athletes um and how they placed at the state at the next board meeting in with the board meeting in January we also have 19 of our high school students who recently participated in National letter of intent day Signing Day so years and years of hard work have led to this moment where these student athletes are committing to their verbal scholarship offers um they have received from their various colleges for the next academic school year um this is a tradition this is traditionally the first day that the high school seniors can sign a binding letter of intent for the Collegiate sport with the school that is a member of the NCAA so congratulations to these students and best of luck to you and your continued academic and athletic success awesome thank you all right sd38 fans sat Saturday Saturday right 9:00 a.m.

e notan Le or David Clark but I am I'm I'm Robin Kane and I'm the assistant tennis coach and was asked to be here today to to recognize our team and and some of our individuals that had just outstanding Seasons this year uh the north tennis team finished 22 20 excuse me 24 and two and we're State runnerup this year and we're very very proud of that accomplished this was our sixth straight trip to the state finals and our tennis has had a great deal of success not in the small part due to these three young men that are standing here uh first one to introduce is Hank Lynn Hank is U our number one singles player and Hank uh was 22 and one this year and was also State runner up in singles so outstanding job by Hank this year and uh his overall record he's just a junior is 69 and3 so we're really glad to have him than back and uh he'll be our captain next year he's also been First Team all state singles for three years and um you know he's done just an outstanding job for us the north team uh this year not only with the outstanding record that it had we're conference in IND Champs again and um one of the things I'm particularly proud of these group of kids is they were uh First Team all stake academics again so they always represent us in the classroom really well looking forward to having Hank back um but we're going to talk a little bit about our doubles team um enve atam okay enve uh has been on the team for four years uh their record this year was 28 and2 uh as a singles player he was uh 19 and three and his overall doubles record uh for four years for us was 72 and seven okay first team all academic in doubles for um three years and then for the second time in two years he and his partner were individual double State runner up so outstanding season uh Emer Carr okay amitt played uh Varsity for four years he played at all at doubles his record this year uh was get 28 and two and his overall doubles record was 91 and 12 in four years okay he is All State uh first team doubles for four years he was a a outstanding cabinet and a captain and he also was all state academics as well so that's just a that we just got a seniors get the awards and he was ours this year so congratulations to these young men uh it makes our job easy that these kids are not only outstanding tennis players but wonderful students and a great representation to our community and uh very proud of their accomplishments and thank you for the opportunity to to work with them thank you very much thanks [Applause] coach up okay so we are going to move into our public hearing I think I gavel out of our normal meeting and now we are in public hearing moment I'm looking through our signin here um if you intended to come and speak tonight about um the the hearing topic you can go ahead and do that at this time at any time you don't have to wait until our public comment section but if there anything outside of that topic um we'll wait for that section so that Mr Phillips thank you m pH Mr Gro do you want to wait till Dr Phillips or we can we can have you come up up to you okay okay so let me let me just set the stage real quickly Mr Gro um there are three different at least three different opportunities tonight for a public comment there are two public hearings to start the evening the first one is an additional appropriation hearing most of the topics that I covered during the last board meeting about the additional Appropriations the second hearing is about the facility projects and then there's the public comment sheet that Mrs Wilden referred to so this first first one will be just about the additional preparation thank you so um this evening we the the first uh hearing is a requirement that anytime we're going to spend beyond what the board appropriated last October for the calendar 2023 year um we're required to hold an additional appropriation hearing for the public to um comment on that just as they would a regular budget hearing in the prior year and then the board has a resolution the end of the evening um whomever's in charge of the slide can you give me one click please thank you so these are the items uh that are on the additional appropriation requests for this evening all but one of which have been discussed in Prior budget meetings so um really quickly the the first one is just the non-english speaking grant that used to be separate from the education fund that moved into the education fund this year therefore we're going to spend Beyond uh for that purpose what was appropriated for this year because nothing was appropriated for this year for from the education fund for that purpose the second one is as a result of the collective bargaining agreement that was approved we will we will spend about $1.7 million in salaries and benefits in 2023 beyond what was approved for the budget that third one under education fund is the one that we hadn't talked about before but that's actually I believe in your approvals for later this evening it's an education fund grant that the Doe's required to distribute that to the education fund most of our grants that's not the case but this one requires us since we're going to spend those dollars even though the state's going to reimburse us for those expenses it's an appropriation that needs to be approved uh under the operating referendum fund again we spoke about this one a couple of meetings prior uh but the teacher salary and benefit portions for the retention increases from the operating referendum are going to exceed the budget for this year by about $425,000 and then the last one again we also mentioned this one that um we had four buses that were delivered earlier than expected they weren't supposed to come until 2024 U but they arrived early so we want to pay that invoice now and so that's an additional appropriation request in total uh just over $2.5 million in Appropriations again above and beyond what we're appropriated for this year and um just to point out in each of these cases the revenues expected to be collected in this calendar year um meet these meaning uh there's enough revenues to support each of these additional Appropriations without going into deficit financing we won't spend more than what we're bringing in revenues um will point out thank you to Mr stinner who caught the fact that that there was a cell eliminated in my formula for what was in your packet versus what's on the screen all the line items were correct but the total at the bottom was missing that $161,400 and so this slide that you're seeing now does have that corrected um and that's the total so happy to take any any questions or comments from the board or the public on this 2023 additional appropriation request the the only question I have about the robots for autism is I saw there's a grant is that $80,000 including the Grant and is there it was hard for me to understand exactly what the grant amount was it looked like there was a total and then in the in all the after it looked like there was a smaller amount like 25,000 I think was the gr amount and then there was like a 50 or 60 or 70 that was another number so I I guess where I'm long-winded right now is the $80,000 is what we will spend but it won't all come from us so what's the difference the 8,600 is the amount of the total Grant and it will cover all of the expenditures okay but because it's running through the education fund the board has to appropriate those dollars okay again most of our grants that's not the case you don't have to go through a public hearing every time you get a grant this is just an exception to that rule any other questions from the board okay any questions from the public on this topic all right Miss Dr Phillips we can move on thank you the next public hearing is a requirement anytime that the board is going to uh issue bonds above a certain dollar amount um and this is the I believe this will be the fifth time that we've talked about this topic during Public public board meeting going back to the beginning of March of of this year um and so Dr Boseman I believe is going to kick us off give me one one click um he'll go through some of the the uh uh sorry facility portions of the project and then we'll review again the financial details um after which we'll allow for the the public um questions or comments Jim Funk is with me from CSL AR there he is he was over there and now he's moving further away I don't know uh good evening uh thanks for for making the time um this is this information um is a review of material that you've been exposed to um already and um our attention tonight is to give a highlevel scope overview of the projects um Jim is with me here he'll he'll add some um some detail to a few of the slides and and um happy to answer questions here as well um just as a reminder this is the first of two public hearings that we'll have on the projects um no action from the board tonight but we'll come back together um on December 11th um as well last time we were together we had a strategic planning session to where we had um brought to you a recommendation of making significant improvements to our to our um facilities mainly at the elementary building um without tax without raising the tax the tax rate uh Dr Phelps Dr Roberts and I and some others Mandy Keel from CA met with I think 37 different groups and more than 425 people that all voiced strong support of the projects and um strong preference of doing so without increasing the tax rate so this is a a synopsis of of those uh those recommendations this graphic on the left you're you're familiar with um anytime we make any improvements to our facilities these are our guiding values and principles by which we we abide by um and if you've been around for a while you you recall that back in 0809 and 10 we we had the opportunity to make sign significant improvements to the learning environments at the high schools um so now we are um primed and due and and financially able to to make similar improvements at the elementary level over the past several months um we've we've met with you and members of the public to uh go over a list of facility needs that we have in bcsc this is a synopsis of those needs most of our uh pre- to6 learning environments are um of the same age dated um I'll go through each of the slides here in just a bit programming needs um of our students have changed over the over the the course of that time um North Side Middle School um I I'll speak to that here in a bit as well but is is in significant need of of renovation really hasn't had much work since the 91 L's wines Apple Edition was was built um we also have some capacity and enrollment um items to to address in terms of demographic shift to the west of the community and then um need to accommodate some facility growth that we have um or or need to accommodate some growth at facilities to accommodate C4 extracurriculars Etc just a reminder on the financial um piece of this also as I mentioned the the feedback we had from the public was um so long that we can do so uh to address these these projects in an appropriate manner the preference was to do so without increasing the tax rate which was our recommendation um to you and also just a reminder of these funds of lease rental bond funds they may not be used for salaries uh teacher salaries classified staff salaries Etc with the exception of a a construction project manager um but they may not be used for for increasing of of of teacher funds teacher salaries I I'm going to let Jim explain this but um this is a graphic that if you've um you've seen before we have CSA do a CSO do a master facility study every four years and our Our intention of these projects um is not to spend the same amount of dollars at each space our intentions are to elevate the learning environment um of each of our schools to the same level so that may that may cost more in some places than others um but that's our intention I'll let Jim explain this to you a little bit more so the the top chart is kind of where your facilities are now and if you remember that slide a couple slides back um we looked at you know there's six are seven categories there uh safe welcoming uh Community efficiency in ation accessibility and flexibility and and the elementary environment really The Innovation and flexibility are the the two big ones for that and and if the second chart down you'll see um what we hope it looks like when we're complete and that's that's going to be a few years from now to get there um and you'll see most of the improvements are on the elementaries um you'll see a few other places like North Side um of all these you know North Side Up Up and Down is the the worse uh just because of age and condition so you'll see that getting improved but on the element side you see a lot of uh so the ones are are are good the the threes and fours are are not as good and and to read that and you'll see a lot of the threes hopefully going away um and you see a lot of ones and twos replacing that so as we look at buildings we're we're hitting as many of these as we can um you know some buildings need a new mechanical system as part of this others don't uh so it's finding what what is the highest needed each facility to to help improve it and spend the dollars you know where they need to be spent obviously you can't you know there's no way to renovate every facility every 100 square ft you know 100% of every square footage every building for these dollars when you have 2.4 million square feet of building uh so this is very targeted and and trying to make best use of dollars thanks Jim will be back in a minute to answer all your questions uh so I I will go through these and not read all the text to you but you can you can see them as a reference but I am going to slide through um each of the um Elementary buildings and speak to them a little bit so Southside in no particular order here Southside Elementary you can see a synopsis there um the first bullet you see on here is is our you'll see that on nearly every slide for the elementaries and and those are our non-negotiables that we have interest in incorporating in each of our each of our elementary buildings um I will read those to you just this one time but the inclusion of a dedicated stem lab small group instruction spaces flexible learning spaces prek classroom new finishes new instructional furniture and technology and wellness areas um and and I won't give detail on all those because you you guys have heard me speak of the those their importances um in the past uh the other thing I'll mention about Southside Elementary is um the you may you may be aware that that was originally designed and built as a junior high school and some of those classrooms are relatively large and others are relatively small there's more smaller classrooms than larger classrooms at the Southside and we hope to uh make improvements and Corrections Corrections there um on the right hand side of all these slides you'll see a a quick synopsis of of of um relatively major projects that the buildings have seen um we'll see that on each one of those Taylorville Elementary um the main the main thing with Taylorville um is there's a lack of um opportunity for Collaborative Learning in that building so we hope to address that um through this project as well at Taylorville Rock Creek Elementary uh you may recall in 2016 would actually build um four a four classroom addition to the north end of this building that's that's um functional and well and and would not be addressed with this minus some HVAC um but there's major HVAC renovation needed at at Rock Creek Elementary um expand the geothermal um that was put in there in 2016 uh during that that space um and probably is you see on there the last major renovation there was 1994 it's probably one of our more dated visually dated buildings um in the district at the elementary level Richard's Elementary uh Richards is is an interesting an interesting place in that it's in terms of square footage it's one of our larger spaces but the way that the buildings uh laid out makes it a little more challenging for um just because how the corridors are and such the gym is right in the middle of the building um rock Creeks the same way makes it a little more challenging in terms of Renovations there so you'll see later on a slide for additional square footage um as part of our estimates and this is building that would have additional square footage added not to expand Capac capacity of students there but to allow those flexible learning spaces and those those collaborative learn learning spaces to be able to be um Incorporated just because of the footprint um of the building the other thing I'll mention about Richards is um it's uh vehicular traffic pedestrian traffic and bus traffic on this site is challenging so it is one of the few um spaces that we have targeted for a separate bus lot which would in my opinion make sense to put to the South there's space available there uh which can double as a Hardscape play area for the kids and then event parking in the evening uh Mount Healthy full disclosure is probably one of our more um questionable on what the appropriate approach is uh if you've been through Mount Healthy you're aware it's it's an open concept School CSO has done a good job of of making some minor improvements in that space for example several years ago um enclosed the cafeteria which made a tremendous amount of of difference in the in the space uh but it's still open concept school so there are certainly challenges there to the learning environment that we that we need to address um and this is a this is a good example of a building that we would um work very closely with the staff in that building to make sure that that all parties are in agreement that the design is going to help solve the struggles that we have with that with that learning environment um due to the nature of it so uh the next couple CSA and fod and Lincoln the these are two buildings that have seen uh relatively significant Renovations recently so um you know you hear me talk about parkite a lot but fodrea um if you've watched the halls of fodrea um you'll see a lot of of common learning space opportunities we need to expand that a little bit um but a lot use of natural glass and natural light and that sort of thing um so fod and Lincoln uh fod more than Lincoln would not see significant renovation uh the place is in pretty good shape and and if you've been that would make sense to you um but as I said before uh there are a few opportunities with stem lab um inclusion new instructional technology Furniture Etc Lincoln Lincoln is similar Lincoln um Lincoln had renovation back in 2019 through U as that building transitioned to a pbl building um but there is opportunity Lincoln's footprint is rather small as you're probably aware you can see it's the smallest building in terms of square footage at the the bottom of all these slides um but we do think we can um double up some space and create stem lab in there and address a few of those other items that are that are on the screen Smith Elementary um is is a building that is in need of a little more um love and attention than than others in terms of renovation and repurposing of space um the the image on the bottom is a is a thought not a plan but just thinking of how we can uh better configure things over a little bit but we do have some opportunity for site improvements at Smith Elementary um the classrooms are due for for renovation and significant improvements as well um HVAC is in pretty good shape in that building you can see we just addressed that back in 2015 Clifty Creek also had some work done um not quite to the scale of fodrea but when it uh was transitioned to a a pbl Academy um Clifty has a they do have some traffic things we need to address there in terms of site um and then could benefit from um the addition of um expanding those learning common spaces that are not in place now and then the 12th Elementary um this is not existing now obviously but um it's a synopsis of information I've shared with you in the past about availability um in our in our opportunity on the west side of town so this slide is a is a quick synopsis of um I'm a little hesitant to um write write my write my checks in blood on these things but these are things that we've identified and that CSO has has um addressed through estimates of our opportunity to improve um by each of those each of those sites and then the um new square footage and existing square footage that I that I mentioned before North Side Middle School that's that's a healthy list on the left-hand side I won't read it all to you but that is um with 170,000 ft is our is our largest building that that frankly needs address in terms of um square foot footage so you can see the the list on the left hand side of of opportunities that we have um there at North side and as I mentioned the the building really hasn't seen significant upgrades um since the um what you see picture there that was built in 91 with the liters wines Apple Edition um couple just while I'm here a couple um I do not have slides up here for every building there's no slide for McDow there's no slide for Johnson um Central Middle School equipment so those are those are part of the plan in terms of Equipment Technology that sort of thing but um you didn't want to be here till 10:30 at night and I thought I would just hit the highlights so but happy to answer questions uh these are a synopsis of um as you've heard from me before the the needs to expand our our demand um student demand in terms of enrollment at the C4 programs and then a quick synopsis also of um scope of work at East North High School to address the PE and extracurricular um areas of as as we've discussed so I'll let Jim speak to this a little bit as well and add any thoughts that I missed this is my last slide but this is a synopsis of um the information at the top that you saw a moment ago in terms of the elementaries that would be that would be targeted um you you do see all the buildings list on this slide um all the all the buildings that that house students and then running totals um adjusted for inflation in there as well soft cost and hard cost just for clarification Soft C hard cost for construction costs soft costs include um what we pay Architects what we pay bonding fees what we pay for furniture equipment um construction manager fees all of that so um I'll turn it back to gym for additional information on this slide and then answer any questions you may have or from the public you kind of requested kind of seeing what was happening in each building so we try to do kind of a checklist to help with that I know know that with with the number of buildings you have it's it's hard to remember at each um so you know we created some you know which build had Renovations um obviously some get more than others and and and the cost associated with some of those will will help you with that um and which ones get additions you'll see that with the new square footage um also which ones get you new furniture obviously the the elementaries all all do to a pretty good extent now the the high schools and middle schools not as much that's more targeted um stem Wellness um again all that at each of those and then and also some at the middle school as we get through this um and then you know side improvements where we're doing solar where we're doing Roofing I mean all those things to help keep maintain those buildings over the years so um important things and then as anything we do we're always looking at security and how we can improve that um so there's a lot of new gamer systems and other um strategies within a building to help um be be more safe and and effective if there's an intruder happy to answer questions you may have questions yep Mr Center looking at the uh before and after ratings on the different buildings um some of the buildings that we'd be touching um we we still don't have a plan I guess to reach level one for accessibility uh there's a couple of number twos left in the accessibility row what what kinds of barriers are we facing that uh keep us from H hitting a number one in those areas accessibility is is only one that's a two that's Smith um and that's a with all the um derpal tubes not all those those are ramps but they are not truly compliant um you do have a couple elevators in there uh we could probably get to that um you know is it worth spending that much dollars to to do it that's that's kind of the the question um in that building it's because of you know you can get from point A to point B and it's almost in compliance but it's but it's not and so you know that's kind of a choice you make of how you spend your dollars and then could you say the same thing about Lincoln and Mount Healthy um a little bit yeah oh to yeah Mount Healthy because it has kind of the the kind of those pods there's like three pods and the costumes kind of Step Up um um only typically only one classroom and of each out of the six is accessible um and you know typically you can make that work but it's not like every everyone is accessible um you know simp if you go to a hotel get a hotel room you know the law doesn't require every room to be accessible they have a you know a certain like 5% um there not really a rule for schools other than you need to be you know provide accessibility for for any student that needs it and so typically that's going to give you that ability to do so but you're still not it's not a fully compliant building thank you can I ask follow up to that um particularly thinking about Mount Healthy because accessibility is a huge challenge there so does it two mean that if there's a student in a wheelchair they could still attend Mount Healthy um K through six it's just they would be limited to specific some specific classro there may moving a teacher around to a certain room to to address them but they can get to you know art music the cafeteria the gymnasium all the restrooms everything they need to get to is they can um it's just you know putting them in the right classroom um so they can you know so that classroom is accessible good as long as I stole the mic can I ask another question so first of all I assume efficiency means HVAC is that yes mostly yes yeah and community means what community is um how the building um you know like one thing we're doing is putting wellness centers in elementary schools um because it's it's a service that actually does support the community and and also that we are um you know lot of your buildings you know done by famous Architects they're part of the fabric of Columbus and so we're taking care of those Investments and protecting them and and so so that is I think is important to the district as well uh because some of that time sometimes that Tak extra dollars to to do that and and you know we have some challenges um from that um but I think it's it's that important incist to do thank you in in in order to improve our welcoming and Community scores are we going to have the ability to bring back uh parents and allow them to go sit and eat lunch with their kids safe there was some elements of safety and space that were conc concern before so I don't know if I can I can I'm hearing your question two ways if it's a facility related because of space then that would be something that we would address and we start doing design with with the buildings if it's a matter of process of you know who gets to go through where then I'm I'm not your guy to answer that question but if it's a space restrictive thing then yes it'd be addressed from when we get to design with the uh with those with those building teachers and leaders so they should have space to sit with their kids in if if that's if that's the intention of the building and and a priority of theirs then yes we had uh so I don't I don't know what other slides you have I know that there's been slides where we've talked about the total amount that total amount and this is for everybody to kind of hear cuz we had a conversation yesterday um both Logan and I with uh Mr Boseman to just kind of go over some of this and make sure we understood some things a little bit better that 306 million is a floor it's not a ceiling right and so what we talked about was a lot of the stuff we see is estimates it's timed out there's a there's assump for inflation that are in there so I guess for me one thing I know we've got a list of bonds that we'd like to have at certain amounts but what would be really nice would be to have a list of here's the general schedule we know we're not going to get down to the we're going to build this bathroom out on this day but which are the schools in which order so that we can understand a little bit better do we approve $300 million today or do we approve $75 million for these three schools four schools five schools and then one to two years from now have a better understanding of our estimates for cost based off of what we've seen happen here to prevent that 300 from being a oh my gosh we have to come back in and uh do additional Appropriations for another 1 to 200 million and so I think it would be safer for us better for us more um I guess good stewardship of the money entrusted to us if we were able to do this bits at a time rather than just throw a big number out there all at once Mr major I'll respond to part of that and then let because there was some facility questions in there around schedule yep so as far as the the board's our requests for approval from the board there's no action tonight but the would be at the December meeting would be to approve a project resolution that is actually a ceiling and not a floor and so the what what that resolution would allow the district to do is borrow up to 306 million no more could be less and will be less you know like you mentioned each of the years and we do have a schedule of borrowing in one of the future slides when we get to the finance portion but um as far as what the board would be authorizing would be a maximum of that 306 under this umbrella the board could turn around next month and borrow money in a different Manner and issue a geob bond the next year the year after that so but out within the context of the projects as they're described in the the bond resolution the project resolution that you'd see next time it's a ceiling of 306 but that cost is not a ceiling that's that's where I'm headed is whatever we do that cost is not going to be 10 years from now $36 million we don't have any change orders added in we don't really know the true inflation adjustments there's a lot of stuff my dad was a construction superintendent for 30 years and I've talked to him a lot about this project and there is no way going to be 10 years out at $36 million yeah I if this takes 10 years I I won't speak to that I'll let Mr Funk who's our construction uh and architect expert speak to that but just as far as the the board's actions is what I was talking about with the ceiling versus the form yeah I mean we've made some inflation assumptions and put them in here um obviously things can change that we could have a recession and costs go down we could have more inflation and costs go up um and and those things we we'll have to deal with as goes along you can nobody can predict the future like that and um so you may get more scope done than you think or you may get less at the end of the day um and you know I know there's other funds to keep the tax rate that Geo bonds and stuff because there still you're still going to do roofs and other things that are not part of this that will happen too so um so it's kind of a combination of multiple things but if I had a crystal ball it in terms of time what's the schedule indicate number of years by 2030 to seven and each each project we' be approved individually so so just the framework is set and then each each time we come for approval of each one yep and and only reason why I'm asking is tonight we also have a approval for an additional amount for additional construction work and you know it's just one of those things where I've never in my life seen a governmental entity only spend the amount they're approved there's always something that will happen and I just I want to make sure everybody comes out of this and realizes that that might be the number today but it's not going to be the number that's correct yeah no nobody can predict I I've had you know the past four or five years we've seen excessive construction inflation that seems a a peak now um you know back in 2009 I planned a project a new building that was supposed to bid at like 45 million and the recession head and it bid at at 30 million so you never can predict well that's that's another reason why um another question I was going to ask is how do we accomplish this without reduction of capacity in individual schools that will force the need for an additional school because right now if you look at our ADM over time it's flat and projections are negative so we're talking about a $60 million school that today the numbers don't predict we need but if we do have reduced capacity of 60 kids 70 kids per School whatever the numbers are whatever they average out you will build the need in for an additional School even if we have the land ignore the fact that we have the land doesn't matter to me but how do we do it without reducing capacity so if you remember back to the demographic study there's there's um eight years 10 years out but eight years out from now flat enrollment across the district but growth in the west side versus decline on the east side so um as we as we mentioned before um the solution that we may be facing then is bus and kids from the West to the east where we have where we have space so that was something we had talked about during our public sessions that uh folks were not at all interested in um so it's a fair question we've had the you know I've had folks ask me that question and you probably have to um but um in the interest of of not having north of a thousand kids or north of 1200 1300 kids at Southside Elementary as predicted um our recommended solution is building a school on the west side of town we have a financial opportunity to do so um by avoiding having to bust kids across the River Etc um cuz nobody was overly excited about that being a solution do we have any plans then in the future cuz right now South sides at 800ish if it does get to a th000 then that's only 200 kids in the new school new school is going to be capati for 600 kids are we going to move kids from the East to the West uh so that's one of the next steps that we we talked about last time is is who the who is and and how you populate that building which um you know building a new new school is going to take three years you have a year designed and and two years of of build so um there'll be a lot of folks having those conversations and part of committees with our distri facilities and others to to establish that so I I can't give you an answer on on who who fills that building now um but that as we said before that'll be some of our immediate next steps as we as we um move ahead yeah and I'm not I'm not trying to play I got you but you you just said that we won't want to bust kids from West to East but now we may bust kids from east to west so all I'm trying to do is make sure that we've 150% thought this through and we're not spending $60 million on a school for 200 kids and then having to Bus kids from east of the river to the west of the river to fill a school that we possibly might not have needed is is not our our targeted number of students or less in a building 700 so if we got to th students and had a building on the west side I I don't think the it's going to be 200 students in the one and a thousand or 1,200 students going to be a Southside I don't it would be 700 500 or something like that Chad do you want to you got several slides on finance do you want to speak to that on the on the projects and then I can I can stick around for questions also and if there are others on facilities or from the public I thanks Dr Roseman and I have uh Mike Shoemaker with uh steel Public Finance these are his his slides we we jumped forward and showed one of them second AG but he'll go over um some of the financial information required for the hearing and and we'll answer any questions about the um the bonding aspect and the tax rate aspect all right thank you good evening so we went through a lot of these slides uh last month but I wanted to go over them again um obviously the proposed 306 million would be paid back out of The Debt Service fund over time this graph right here shows you a picture of uh the current outstanding payments on all the various bondage issues you've issued in the past and you can see current payments in 2023 are roughly 18 million and then they fall off quickly as as debt is retired in the next four or five years then when we look at how that corresponds to your current total tax rate this graph shows um the The Debt Service fund which would be non-exempt debt not passed via referendum exempt Debt Service which would have been passed via referendum your operations fund tax rate and also your operating referendum fund tax rate so again the the goal of the school corporation historically is to keep that rate just under a dollar um which you have done in 23 and 24 it is right around that dollar and then it starts falling off over time where you have capacity to do projects um bring more debt on with the goal of keeping that tax rate under a dollar in the future um again our assumptions were fairly conservative um over the past 5 years your net assessed value has grown by about 5.8% we assumed a 2 and a half% growth rate for 5 years and then zero thereafter uh because the school corporation wanted to make sure it could tell the community that it was conservative in assumptions when they say there should be no tax rate um increase in the future again this slide was up earlier this is a rough guess of when the money is needed and these would be um Bond issues over time uh one one per year this is likely to change many times depending on which project goes first again this is a best estimate if this changes we would restructure the payments in the future um to make sure that the tax rate stayed under a dollar so you know we don't really care when that 306 million happens over the next six years we can work around that to to keep the tax rate and match up with the with the draw schedule this is a graph of before and after uh for the to the total tax rate the blue is what you have currently and the different colors are the various Bond issues coming in between that would come in between 24 and 29 uh showing that you would still stay below a dollar tax rate using conservative assumptions these are maximum legal parameters that uh we are required to share by law at this hearing uh the maximum amount of the the bonds being proposed is 306 million um all cost and all costs associated with those Bond issues we've used a very conservative 2.6 million which would leave you with just over 33 million for hard and soft construction costs estimated Max interest rate of a 7% right now you know rates are as high as they've been in 15 years if you were to do this debt today you'd be at about 4 and a half% interest rate we're using a seven because who knows what happens between now and 2029 so we need to be conservative because if we put a lower amount in and the come back in four years and it's higher you know you have have trouble doing that um estimated total interest cost if the interest rate were 7% would be just under 198 million the maximum annual lease payment is the maximum payment C can can I stop you on that one quick so I saw this too and that number just was like interest of almost $200 million is that is that inside of the 306 or in addition no that's an addition that would be equivalent to a mortgage so so the true cost of the $36 million is closer to 500 million if interest rates are at 7% which they've never been close to that yet they certainly could get there uh two years ago they were 2% what what what are they today what would the real cost be in today's terms so we have and I'm thinking of how do you establish a range to say if it was 0 % it's 300 million yeah and if it's 7% it's 500 million so if it were 3 and a half% it would be years three and a half% it would be 100 million um rates have been lower than that over the past two years again we're we've reach kind of a high Watermark of what we've seen lately I think a lot of you know more experts think rates are going to go back down I'm not going to sit here and tell you that they will um but if it were you know more of an average at 3 and a half% you're talking 100 million ion in interest uh based on where today's rates are right now you're probably at um 125 million over 20 years so so not only do we risk uh construction cost inflation in the 306 but now we're looking at the potential for inflation risk of the interest rate as well that's always a possibility we're not predicting that just when we set the parameters we've got to set them very wide I want everybody to hear that yep understood um based on a maximum annual lease payment um of 38 million again payments won't be nearly that high but we want to maintain flexibility you're required to say the tax rate in Impact would be 70 cents but that assumes you don't have any debt outstanding uh with the debt outstanding that you have and it being retired quickly over the next few years there's estimated to be um no tax rate impact associated with this um and a couple other pieces that were required to show is um max annual pay payments as a percent of N Net assess value of 7% and direct and all overlapping debt um within the district that is paid by taxpayers is 88.1% I think that is the end so Havey to answer any questions that you may have Mr senner thanks and I'm not sure if this was a question for you or for Dr Phillips but um the alternative to borrowing money and I we've explored this in the past would be to if we know we have $300 million worth of projects that we want to do start a savings account and put money into that account every year until we hit 306 million and then start to authorize the projects and let the let the contractors go will the state of Indiana allow us to do that okay I know he knows the answer but he's U no absolutely not so we can only Levy a tax rate um based on certain factors the operations fund uh taxpayer approved operating referendum and issuing debt to pay for Capital um Investments those are the only ways that you can uh that you can acrew cash you you can acrew cash and put it into your rainy day fund which we have you know about $6 million in the rainy day fund um but that's money that has been just uh added over time in smaller amounts you couldn't build millions of millions of dollars because it would have to come from one of those other buckets those are the only revenues coming into the district from the state um or one of those other buckets and so um theoretically could you get you get there in 70 or 80 years years maybe but by that time the cost of the projects would be you know $2 billion I'm making that up I don't have any idea but essentially the answer is no you have to you have to issue debt in order to do significant facility projects in the state of Indiana if if I know we were not hoping to pursue a referendum but if we did a referendum and it passed that saves us the interest right absolutely not no the interest is built into sorry this is your know yeah no the interest would would be the same on the debt um selling bonds passed via referendum or not in the market will result in the same interest rate um so no it would be the same the the only difference for the district uh there's if it were to go to a referendum and be approved by voters the district would collect more in the operations fund I it would lose we would lose Less in tax caps which is why about 12,000 ta taxing Parcels would see an actual increase in their tax bill not their tax rate but that shift in the two in the two lines on the tax bill would result in an increased tax bill for about 12,000 Parcels all right we have would it be one more real quick request for in the future would it be possible to ensure that as we look at this we understand the total cost and so in the future have the 306 construction costs and then the financing costs of use an estimated per interest rate whatever whatever you do there right I mean 7% doesn't sound realistic but if three and a half is that way it gives us an understanding of the true amount that we expect to spend sure thank you and so before we open it for public comments sorry Miss Wen did you have a question yeah I just wanted to take a step back and think through so next meeting you're going to you going to get there we're going to have a second public hearing and we're going to talk as a board and and try to make a decision as to whether or not we we want to move forward and let's say we do what are the next steps in terms of we have the schedule of when we would issue bonds and but how does that play out Dr Boseman um with you and your team on like the design work and what are what do some of those steps look like and then decision as they come to us what can you take us through that process at a high level please I'll speak to the next few months quickly and then let Dr Boseman talk about the construction side so at the the next um board meeting on December 11th there's another public hearing it's required that we hold two public hearings for this purpose but if the board wishes to reduce the ceiling from 306 to anything less uh we generally need to know that within the next week or so because all of the project resolution documents and everything that that you'll need to approve have to be prepared by by the bond Council um and then the public notice you know prepared with that revised dollar amount if that's the the desire of the board um and then that following week after the I believe it'll be Saturday the 16th public notice will run in the paper that you all have approved the preliminary determination which then starts that 30-day weight period for uh um signature collecting um and if signatures are collected then we have to start working towards the ballot um question in May if signatures are not collected um then we can move forward with the next process which is design and uh and prioritization yeah I can I can speak to that briefly as best as I can um all three blue suits line up here together in a row um so um once we get through those steps as Dr Phillips mentioned um then we will work closely with our districting facility team and the board and um all the all the stakeholders on on first of all what our priorities are what our orders are um what comes first what comes next Etc um and then start on on on those designs obviously so my opinion would be if if part of the project is a 12th Elementary that that would start early on just because of the duration of it and obviously um you know part part of our our interest in making improvements at Southside is contingent on a reduction of capacity um you know as we talk about adding these flexible learning spaces and adding spaces spaces for students with special needs Etc um that's really hard to do if you've got a school design for a thousand kids so that's that's an assumption that's built into that um so um so that's I wanted to mention that that's that's that's part of that um but the board will see all of that information so there there's we mentioned this before but I'll reiterate again um this this is nothing near a December 11th approval and then we'll let you know when the building's open um kind of a thing so um everything comes back just as everything always does to the board for contract approvals um you know public bid approvals all all those items so okay thank you any other questions from the board okay and and now I think I would open it up to the public for comments on or questions on this topic yes sir step on up I just have a question uh I want to ask the financial gentleman he said there would be no reduction in in interest rate if we passed a referendum and paid for it as we go is that what I did I understand you say thaton no I don't I don't think I'm understanding my question is that should we decide to pay as we go and not issue bonds what that's that's that's there would certainly be a reduction in interest would there not be in both cases but however if we if we is issued referendums as we went and paid the paid for them by referendum and pay and certainly would raise the tax rate because I'm a tax and I know I okay but how how then how does uh um you're you're educating me how how then does it uh increase the tax rate do to to retire the debt is that what you're saying yes oh okay all right excuse me sorry it's okay Mr D just trying to educate old man thank you yep you're welcome yes yep Kristen M um I live at 1055 Tanbark uh here in Columbus I uh am a parent of two bcsc students and I just wanted to comment quickly that uh I am all in favor um of these cap Capital Improvements and and bonding to get them done um I think it's critically important that we invest in our buildings um that's a critical part of our kids education and they deserve um to get that education in modern buildings that are keeping up with the times and how education has changed um I also wanted to just speak quickly to um Talent attraction and retention and how our schools play a big part into that um I think everybody with coid knows now that um a lot of people have the choice to work from anywhere um if we're going to continue to grow and Thrive as a community we want to be a community of choice and our schools are a big part of that um if you think that people aren't looking at the schools when they come to this community um where they're making a choice of where they're going to live they absolutely are um I think if you've walked through some of our schools you might see the need for some Capital Improvements um and I think our kids deserve the best possible environment um as far as the financing I think I thank the questions that were asked I think it's important to be fiscally responsible um however I know when I took out a loan to buy my house I didn't calculate all of the interest into the cost of the home even though I was aware of what that was going to cost me over time so I see that as a cost of doing business um and I I trust uh the numbers that have been presented and and the thoughtfulness that's gone into that uh on behalf of our kids thank you very much appreciate that any yes yes Carla Craig um to Mr Major's question about putting students in a new school I will tell you that there are at least parents of a hundred kids that are going to Mount Healthy at least a hundred who would be very happy to have a school closer to their home than what they have right now although I not saying I would like to lose them I'm just saying that there are a lot of people who can look at Southside from their window but have to go to Mount Healthy thank you M Craig I I would say I've heard that same comment from other people too so there's no disagreement right I'm not necessarily against a new school I just want us to understand the true cost and benefits from it thank you any other questions from the yeah Eric to y you're next sir I see you back there no no go ahead I guess a couple questions popped up um so I was following The Envision 2030 um early on for a while and it seemed like this was all geared up for a referendum and then I mean even last meeting I was at it seemed like we were talking referendum but since then um um we've kind of changed directions and we're talking about issuing it through bonds and not doing a referendum and I just didn't know if there was like some reason I feel like I'm kind of catching up here um why why the quick change between meetings to go from referendum to bonds okay I don't know who yeah I think Miss Dr Phillips we talked about that last time maybe yep so first of all to answer I'll answer your question in just a second but you and both both you and Mr D mentioned that the difference between a referendum and bonds and I just want to be clear so everyone understands in both cases the district would be issuing bonds that's essentially the request of the board is to authorize the district to issue bonds to borrow money um the only difference between referendum and not referendum is whether or not the payments on that bonds are paid through property taxes that are within the tax Caps or outside of the tax caps and that's the that's the reason that the only people that would see a difference in their bill between the two are the people who are already at the tax cap so in both cases they bonds being issued so I just want to make sure that's that's clear you're welcome um and then to your point um we did we did talk um the last couple of meetings about so about a month or so into our presentations after we started getting initial feedback um from members of the public uh as well as our internal stakeholders um there was there were two pieces they were very concerned about um number one was the fact that there were 12,000 taxing Parcels that would see an actual tax increase If This Were passed um and obviously that was a concern of everyone going in um but that was pretty clear feedback the second portion of it was um making sure that we um don't sacrifice our ability as a district and as a community to be able to successfully uh renew the operating referendum in 2028 so the operating referendum now is operating and not Capital so there are no bonds issued for that one it's just collecting property taxes and then using them for the purposes that the board authorizes that operating referendum was passed in 20120 and under the current law it expires in 2029 if it's not renewed by the end of 2028 um those are generating right now this year it will spend about $6 million on increased salaries for for more than 500 teachers in our district um and so folks felt like in a feedback that we got was if you take the referendum route you're going to the public every four years and asking them to continue to approve more money even if it does keep the tax rate flat if you can do that if you can accomplish the same investments in the facilities without needing to do that every four years and avoid raising taxes on those 12,000 Parcels that would see an increase in taxes if you pass this on a referendum why wouldn't you choose that route that number one doesn't increase the taxes for those 12,000 parcels and number two protects our ability or potential for being able to renew that operating referendum in 2028 and keep those salary increases in place for our teachers so it was like Community feedback essentially you said it much short I didn't didn't mean it that way okay um yeah and that actually rolled right into my next question um I might have been mistaken on uh what I saw on the screen but I was going to ask if bcsc plans to ask for that operating referendum moving forward because I the way I looked at that chart it looked like we didn't have that built in to the tax rate for a future um it is is and we it is in there okay great good good um at least I'm saying that from my opinion there may be different board members on the board at that point in time and the public would of course have to renew that if the board elected to um put that on the ballot again before 2020 baked into the cake right now though it is baked into the overall tax rate just under a dollar um I guess I'm trying to understand like the why behind we want the board to approve the whole 306 million for a 10year project versus kind of doing it as more like a line item as projects are approaching I mean I assume there's some like advantages to doing it this way or there are some small Financial advantages initially um as you mentioned we were on the road to a referendum and that was um primarily as the finance guy it was much more advantageous for the district for us us to do a referendum and so when we brought the challenges that we were facing to the board the board said if we're going to have to consider a large project that is subject to a referendum then can you bring us all of the projects you think you're going to need to tackle in the next 5 to seven years so that we can look at those at one time so it was a response to that request from the board that we did a an tremendous amount of work and Mr Funk and Brett and his team um came forward and said here's where we think think we are in our needs over the next X number of years um and so it um from a from a financial standpoint saves us a little bit of money on issuing bonds multiple times over that that period of time um but also basically gets us to focus on we know that the board is authorized to to bond for up to $36 million and so the facilities folks and The Architects and the plans can move forward with all of those moving parts and and there are a lot of moving parts to this project outside of what's happening tonight with you know what buildings would be renovated first where students would you know would shift within the building when redistricting would occur what students would go we it would be very very difficult to tackle each of those things um if we had to um come back and have this discussion about whether or not the board authorizes these one item at a time those were just some questions that popped up through the presentation really short comment um I think all the proposals in The Envision 2030 project would be nice to have and even useful um I would support funding them and I think most of our community would too um but only if we fund the more important priorities first and the funds are still available after that for example we have first grade classes with 27 28 kids our family experienced this firsthand how impossible and unfair uh that workload is to a bcsc teacher um and a very good teacher at that how do we get that 28 class size down to 18 with a TA in every class providing an opportunity like this to be CSC teachers to really show what they are capable of is something that will impact the results of our children's educational proficiencies more than anything else I can think of but it will most definitely impact them more than auxiliary gyms and weight rooms athletic offices building facelifts Etc and even the more useful and and even the more um useful and important parts of the proposal like the C4 um addition for example to me seems very important and very impactful um but it's still it's there are still priorities higher than that that should be funded first so please consider the stewardship of our community's money and put approval of funding the proposals within the Envision 2030 projects just on hold not you're not saying no to it it's just on hold until you're positive other projects that improve the education of our students at a higher priority are approved for funding first thank you and thanks for your consideration okay I think there was a gentleman in the back as he's coming up Dr Phillips um does this impact at all the ability to pay staff is a $36 million Bond on a capital project impact the education fund and what's available for staff members it does not we districts are not per um it's not permissible for a district to use Bond proceeds to um pay people again without with the exception of the one exception that Dr bosan brought up a possible project manager to manage the construction you can't Bond as a matter of fact some districts have got in trouble financially in the long run by doing just that and so the state prohibits that thanks I have one question that came off of my mind he was next Logan no I'm kidding I'm kidding yes if it's going right to that same topic right I get that we cannot use these funds however there is an economic tradeoff because that operation referendum is built into our rate based on the rate in which it currently sits at so if there was a desire to focus on smaller classrooms sizes and increase Staffing we the board would be handcuffed in its ability to increase that operating referendum fund without negatively impacting the tax rate in 2028 is that correct correct the board could you know with that within that dollar Pi if you look at the dollar as a pie chart um if you reduce the amount spent on debt and increase the amount spent on the operating referendum that money could go to a project that would include could include class size reduction um but if you wanted to also invest in the facilities you would have to increase above the dollar that we've we've committed to to staying consistent thank you yes sir hi uh name's Charles goodlow um I I we may have to go back maybe to the beginning slide it was almost like a chart kind of had a circle on it with the welcoming and some of the others oh yeah um way no I'm not sorry okay was it the so I guess while that's being found yeah there we go um the the one kind of comment I I wanted to make was us having to kind of reassess over the years I don't have necessarily have a problem with that uh as a community member um what it actually forces me and I would think a few other U members of the community to do is to um get involved uh understand the cost and the budgeting um I would hate to kind of sit in sit in the seat and actually think oh well we'll just let them kind of handle it they know the numbers and things like that without really asking the types of questions that we're asking right now I think that's totally important so um I guess maybe that tips my hand in that case but um to the actual graph here I just had a had a quick question because the welcoming uh tab there uh says facilities are comfortable and inviting to students staff and Community uh design reflects the cultural diversity of all I guess I was just needing someone to kind of Flesh that out as far as what that meant precisely Dr Boseman I can I can do my best so um these are all um as I mentioned these are all guiding values and principles so any time um anytime we do anything large scale or small scale we we remind ourselves and remind our staff that these are items that um the board at the time had adopted and and developed and strategic planning our districting facilities team um had put together so um so those are for lack of a better term those are things that are important to us as a district um they could be you know small things in terms of um how an entrance is designed or could be or large things or it could be small things is what what's what do you see on the walls and classrooms in terms of reflection and that sort of thing so I guess just to follow up with that so on a cultural basis how does that correlate because I get the because it almost seems like that would fit into the accessibility category honestly so I guess that yeah I guess what what is the cultural aspect to that that kind of correlates with kind of what you mentioned uh that that may be more of a a classroom practice and um you know for for Mr Edwards or Dr hack to kind of speak to better than I can in terms of instruction and that sort of thing um but and I don't I don't disagree with your with your point in terms of being over better fit in the accessibility um the accessibility category but um but these are as I mentioned these are these are things that we're just trying to be mindful of and that are are valued you know as a district and as a board as we as we look to make improvements so I don't know if those two can add to that better than I can in terms of the academic and instructional piece but I'd welcome that addition while they're while they're arguing over who's going to respond that I would just differentiate between the two accessibility and welcoming because I think accessibility is is more the physical can you access a space or not um can you access the facility physically whereas welcoming is is what does it feel like when you're in it and so that's that's where I would differentiate between the two absolutely we know many of these things blend together so we never we have those opportunities to look at wording we think well this could go there that could go there but we definitely in our district talked about Windows mirrors and doors and I don't know if you've heard that phrase or not so we want our our students to be able to see themselves not only in the Stu in the uh the staff that's represented in bcse but also in the curriculum and also in the environment and also anything that's on the walls so we want our students to be able to see themselves and be represented uh by by their culture in in that work we also want to see um opportunities for our students to peer out and have that um that be able to expand their Horizons to their culture and not be limited by space not be limited by curriculum not be limited by what's on the walls so that's another piece of the windows mirrors and doors experience and then we want to take we want them to take their learning um opportunities and go out in the world and learn what they've done here on bcsc and make great things happen yeah uh I'm going to go in a different direction but I support everything that Dr hack just said and that is work that we uh have tackled in the district but when I look at that um to me it's goal State it's like we when we're going to spend money and we're going to make the building um the building that we want it to be then we have to look at what our goal states are and we want kids to be uh comfortable in in their surroundings and so when when we are uh putting together these plans and bringing folks in and taking a look at uh what are our kids need and what does the building need to look like um again it's it's goal State and we want kids to like being there and so when you incorporate what Dr hack just talked about the windows mirrors and sliding glass doors if kids see themselves and see opportunities for themselves in those environments then they're more likely to want to be there I mean it's it's go State Charles I just might add as as you're moving to your next question is um an example might might be a specific example might be um the Legato program at Clifty Creek Elementary School as we went to that pathway which was a a cultural it it imersion in the Spanish language and so when we with moving to that pathway we made sure the design of that building uh Incorporated um that into the various things we were doing in the hallways and in the spaces classrooms um um signage and so forth in in that design okay I and I understand every thank you by the way um and I say this being a product of uh IPS schools um let's just say in a what would be considered a diverse area um with all of that said none of that made an effect on my education whatsoever do we have any other comments today on the got one back oh yes sorry thanks hello I'm uh barthol my name is Janice Morris um I'm a barthon County resident for about 35 years now um I just want to say that absolutely our kids are so important and their education is very important but sometimes I think we lose sight of what education really is and I think big nice pretty facilities and new facilities and sports to the nth degree and all that um that's not all what education is is education is family and community and um learning from one another and um having good parents uh being taught morals and loving your neighbor um I think it's really easy to get up here and talk about spending $300 million on new buildings just so someone can have a tick mark behind their name that they did that while they were on a school board sorry that may seem a little charged but that's just how I feel I feel like America is losing right now because we are so far in debt that we just spend spend spend spend spend and I think a lot of the questions that's been asked here tonight about let's make sure that we're making the right decisions on how much money we're spending and I don't understand the opposition toward why people are upset about doing line item at a time instead of just approving $300 million for people to just do whatever they want to do with and then people get busy with their lives and nobody holds people accountable and so I think we need to look at this really hard as a community and realize what this means and spending money constantly is not necessarily going to bring about good children and good Society it's about Who We Are who we teach them to be and um how we treat one another love one another it's not about spending a bunch of money on a School athletics and all that so I think we need to think about that thank you thank you okay yes sir thank you I'll try to keep this brief my name is Kent ml key and I'd like to point out I don't know how many of you guys shop here at the local Walmart but recently they began advertising the fact that they were going to start having sensitivity hours for the special needs Community within our community that means they're going to be lowering lights lowering sound so the people that I used to work with in the special needs Community would have more easy time shopping there if you've ever worked with someone from the special needs community in one of those environments that is a very traumatic experience a lot of times so while it may not benefit me and I may never need that those people do and so therefore I would support any project that would include any student in our classrooms thank you thank Youk okay I think that concludes our public hearing going once going twice we are gaveling back into our normal board meeting I think we have some people have patiently waited in the front row um to give a presentation on a really important program for our school corporation that definitely has an impact on children very measurable that's our book buddies program Gretchen do you have a okay make sure that's working good um thank you all for inviting us to speak about a program that all of us standing up here love um my name is Gretchen shaning and I'm the director of book buddies um for those of you who don't know about book buddies we are in our 18th year we began in 2006 um in an in an initiative through the Bartholomew County Literacy task force um and a group of people got together they did a bunch of research and they created our program at the time when it was created um we focused on serving only second grade a few years later we decided to add third grade to our program and serve those students and part of that was in response to um I testing through Indiana um our program has over the last 18 years pretty much remained very much the same um with a few tweaks um our biggest challenges occurred as with many programs during the pandemic but book buddies still operated um our site supervisors who are paid staff ran the program without our volunteers um and as of the end of last school year our program has served over 2,600 students within Bartholomew County um throughout that 18 years our mission has remained the same which is that all of our second and third graders will read on grade level by the end of the school year um I'm going to introduce Kelly weed our program assistant to speak a little bit thanks scretchen school board members I also want to thank you for the opportunity to talk about book buddies with you this evening it's been a lot of fun being part of book buddies as a program assistant for the past six years um four years before that I was a book bu's volunteer for one of the schools um in our community and I'd love to tell you about the great group of people that work together to support the students every day at book buddies um there are just under TW 20 um bcsc uh part-time employees on the book buddy staff um there's a site supervisor at each of the 11 elementary schools who uh oversee the program we also have a few site super visor substitutes who step in as needed um the site supervisors plan and organize daily lessons for all the students in the program and coordinate the days of the week the volunteers will be there and pair the volunteers with the students um the site supervisors also work closely with second and third grade teachers to identify especially in the beginning of year identify the students who will be part of the program um program staff trains um recruits uh and supports new volunteers and we also um have asked the site supervisors to provide updates um to the teachers and how the students are doing throughout the year um we're grateful for all the building administrators at each of the buildings who um find a space for book buddies um to be comfortable for the volunteers and students to work together they also make sure they have a Time um set aside during a busy um daily schedule so book buddies can meet four days a week Monday through Thursday and at the heart of our program right there in the middle um the biggest component of our program are community volunteers we have a lot of volunteers who have been with the program near um all nearly 18 years and uh several volunteers who uh we welcome on an annual basis um new volunteers complete an online enrollment form attend a one-time new training and then they get placed into school of their choice and most of them donate an hour a week to our program late August all the way to Mid April um I'd like now to introduce uh one of our site supervisors um who's going to continue to talk about our awesome volunteers and students she leads the program at Schmid Elementary Nicole wiltrout thank you thanks for having us tonight I wanted to give a brief overview of the numbers of our program this year so as already mentioned book buddies exist at all 11 elementary schools in the district this year we're serving 107 second graders and 48 third graders for a total of 155 students to give you a little context of what that looks like at a building level at Schmidt one of the larger programs um I currently have 19 students that are in the program we select students like Kelly mentioned the first few weeks of school primarily on test data um NWA I read if we have it or any other reading assessment that the students may have taken at that point in the year but we also rely quite a bit on teacher recommendations both the teacher that's been with them for those first few weeks and also the teacher they may have had the previous school year and we're seeking students that are anywhere from 6 to 12 months behind um at that point um they are not at grade level and we find that that window is really served well by the structure of our program um um we can't serve those 155 students without our 275 volunteers this year um each student reads with a different volunteer each day of the week so because most of our volunteers stay for a full hour and work with two students it takes a team of four volunteers generally to serve two students coming every day Monday through Thursday um again for context I have 41 volunteers at Schmidt this year um our volunteer makeup is pretty diverse everywhere from high school to college students which you'll hear more about community members which make up the vast majority of our program as well as bcsc staff and we're grateful for their support and making the time to participate in the program I'd like to introduce Emma Jensen who's the site supervisor at Lincoln yes good evening thank you so much for having us um as Kelly mentioned she talked a little bit about the site supervisors and something that we have to do with lesson planning um so a way that we can provide structure for our volunteers when they come in we have a binder for each of them uh that has a student's binder and it has this helpful lesson guide um it's something that you can break down and what does that usually look like you know typically they're there like she said for an hour which means that they'll work in two 30 minute sessions and we break those 30 minutes down into um a reread site wordss uh new book word study and then it transitions again to the next um session so we'll usually start like we said for the first 3 to five minutes and it gives the volunteer um time to ask maybe a few questions from the previous book they read the day before maybe they have the student pick three to five pages to read from it just so they can listen to them and then it gives them this time to move into site wordss and it's a great way to practice each week they have a set um an example here would be for the week 10 and it also gives them that opportunity to work on vocabulary maybe they find a word on there that they don't know it gives us that time to work on that as well um after they've worked on their site words they move into their new book and this is usually the biggest chunk of time we try to give them about 15 minutes to read the new book with them we also have questions um at the back of each book so then they can give some time to um check for comprehension to see how well the student actually understood the story if they don't finish we have a bookmark handy ready to put in there and it can be part of the reread for the next day and then at the end of our session we usually spend about seven minutes getting to play a game which is usually the students favorite part of the session and we focus on a word study um for two weeks at a time example would be the long o here and there's 30 word cards that will go with that um word study and they play a game using those cards and this leads into um something that we had a unique opportunity to work with with I uh Indiana University back in 2021 um there was a need for more volunteers and at the time some of the schools were struggling to get inperson volunteers and so we were able to partner with you and provide students who are in um in an education program who are needing to fulfill Field hours we were able to have them work with students through virtual and we are still doing that now we have nine schools that participate in that program and we currently have 13 IU students who are participating in that and now I'm going to turn this over to Karen she is a senior at Columbus East who is also one of are um volunteers at Richard's Elementary hello so when I was in second grade I was introduced to book buddies I had a horrible relationship with reading and was terrified to um like read in front of people so my grandma introduced me to book buddies she was a first grade teacher at unhealthy and I ended up meeting my book buddy and I couldn't have been more wrong about reading I became an amazing reader um this program not only helped me gain a better relationship with reading but it also helped me gain new social skills with my book buddy now as a volunteer I realize not only um does book buddies benefit the student but it also benefits the volunteer as a volunteer you gain the same connection with the student as a student gains with you so you're able to learn the same social skills and the same communication skills and the same relationships with every single one of these students I've been able to make goody B and learn more about them in their home lives um so it's just I'm very grateful to have been a part of the program not only as a student but as a volunteer in both senses of the program so thank you um we're also going to show a video from another one of our senior project students um Sierra um Perkinson um so we're going to let Nick play this hello everyone my name is Sierra Perkinson I am a senior at columus high school as you all know in order to graduate we were required to do a senior project um so for the future for me I wanted to pursue journalism and improve my writing through my senior project so um gret and toning was looking for someone who could write articles and volunteer for book buddies and so that is what I began to do for my senior project however through working with these students and seeing these volunteers and seeing how these students have grown and learned and progressed because of our health I decided that journalism may not be the career for me and so now I decided to switch careers and study Pediatric Speech Pathology and I can say with full confidence that it is because of book buddies and the amazing students that I've G to work with and the volunteers as well so thank you so much to book buddies and everyone involved for helping me choose my new path I did I okay oh okay um just to kind of sum things up for our program um I wanted to highlight some things uh about our impact last year during the 2022 2023 school year um last year we served over 150 students we always say 150 plus students because um we had 150 students officially in book buddies but we do have students that come in as a substitute if our regular uh book buddy students happen to be absent our calendar um was set for 105 days um if a student was able to attend attend all 105 Days of our program that gave that student 52.5 individual hours of reading practice with a caring adult in the school during the school day um by the end of the year 82% of our second graders second graders who attended at least 75 days read on grade level 90% of our third graders who attended at least 75 days read on grade level and um 92% of our book buddies students who were third graders passed IAD which we think is amazing considering all those students started below grade level at the beginning of the school year um our tagline is an hour week can change a life forever and we truly believe that um goals for our program they're pretty much the same almost every year we continue um to want to recruit more volunteers um most of the many of our students within the District that are in book buddies this year do not have full teams of volunteers um we also have students on a waiting list who do qualify for our program but we do not have volunteers to serve them um finally another one of our goals is to F fulfill our mission that all students will will read on grade level by the end of the year and our last one is to continue to fund program expenses for book buddies through fundraising and our Community Partnerships um we thank you all for letting us come and speak to you um we're happy to answer any questions that you may have about our program yeah Mr I've got a comment and perhaps a question but the the numbers you shared there about the impact of the program and something that uh Mrs day and Mrs bless shared um with has stuck with me too that 100% of their third graders um involved in book Bud's past the I learn so you know I I guess my question is this in a perfect world um knowing that the potential impact on kids in their future that this program helps to provide how many kids would you say are out there now that still need a book buddy and in a perfect world how many volunteers would you say you are short um in a perfect World I'd say we'd take every volunteer we could have and we'd serve every student whether they fell in our six months to a year behind reading level or not um the benefit of our program is the fact that we get the kids during the day when they've been fed when they're fairly fresh and um they're they're more open to it the individual attention is a huge part of our program it allows our staff and the volunteers to focus on individual goals for our students um in the past the numbers for volunteers with book buddies at one point reached over 500 volunteers so we would easily be able to double our volunteers if enough people um chose to come and into our schools and help our students you any questions so I have a couple questions on maybe it's Dr Phillips maybe it's you on the funding aspect is is it bcsc funded is this grant funded is this state funded would you like me to kind of cover bcsc pays all of our part-time employees salaries um all of the other materials that are used in our program are through donations and fundraising um with the exception of bcsc does allow us to to loan us some um technology um some computers for our staff um and some computers for the virtual that we do with the IU students um and they allow us to have a space within their schools but all the materials that you see in those pictures binders all of that are fundraised um which by the way we will be in December having our gingerbread house fundraiser so um all of our volunteers and students create gingerbread houses and they're placed in Grahams Bakery please go down to grahams and make a small donation to vote for your favorite one um very sweet good anybody else any other questions from the team no no questions just two one comment two people so to both to unfortunately Sierra's not here tonight but kin you know great job with what you're doing to number one go from a kid that was probably it sounded like scared to be part of the program to be an ambassador now for it so very good job in that it shows that you know as you've grown up you've matured you've understood the value of those things book buddies from the experience I've had with book buddies um I see book buddies and C4 is two of the best programs we have book buddies helps the kids that are young get a good start if you don't get a good start you don't have a good finish the good finish comes in C4 where they get a really good experience in test driving job so hopefully like Sierra your experience here helps you figure out what you want to do when you grow up and move on to the next phase of your life so very good job to you and thank you to all that are working on book Buddies thank you okay any other questions or comments from the team no thank you all job thank you okay next we have Schoolboard member reports I will start down the end Mr Bryant do you have anything to report no thank you Mr major uh no Redevelopment commission meeting in the last couple weeks um Health Trust I think we all saw the good work recently so I think uh for me I'm good okay Mr stunner not this evening thank you thank you um I'll give a quick update on our Public Work session that was held just prior to this we reviewed um three policies 2510 2520 and 91 30 um we were not prepared um to necessarily uh vote on those tonight we had a few changes that we had aligned on um and we expect to talk about those again December 11th and and and more than likely put those up for vote at that time um that's it um myself and I believe perhaps another colleague or two are going to see more tomorrow evening for the Indiana school boards Association regional meeting where we will hear uh 2024 legislative priorities of the school boards Association and then also uh any new cases legal decisions that um are are currently in the mix and um from from legal counsel that that we can take away from and then two items uh from the school Foundation U please look for the uh BC SF school bus um bus not bus bus um at the Festival of Lights Parade December 2nd at 6 o'clock it will be back and then uh two weeks from tomorrow is uh giving Tuesday and so a note from executive director Nicole Cunningham that we really hope that people will consider the school Foundation is a part of their year end uh charitable giving this year and and I'll end with just a quick positive testimonial from Doris hooker of busy bees who's been employed by bcsc for 22 years I would like to express my heartfelt gratitude to bcsf for their unwavering support in funding and choosing projects throughout the years the projects that have been made possible through the funding and donations from bcsf have truly made a significant impact on my students learning the smiles on my students faces are a testament to how much your support means to them and their education thank you sincerely and thank you Doris that's it see thanks so the ccic meet uh committee met I believe it was Wednesday last week um we talked a lot about the public facilities update so we won't go over that because that's been hammered out here uh the ca agreement um we discussed some concerns and ways forward possibly around social media and cell phone usages um PD days and upcoming Wellness initiatives that will come to this board so and then I believe the Hall of Fame committee meets Thursday I'm looking for Sherry for confirmation but I believe so we'll be meeting as well on that um the iupu board of advisors soon to be the IU Columbus Board of advisors met last Wednesday um and just two things that connect to bcsc that I wanted to share one is they do a um Civics camp in the summer for I think it's fifth through nth graders they have a much flashier name for it than Civics camp but um but it sounds like a great opportunity for kids and they actually um work with the foundation for youth to help transport kids back and forth after the camp um and the other thing is one of the new topics they talked about was they're looking into certifications um Beyond just getting degrees or instead of getting degrees that students could get specific certifications and um it just kind of verified for me that bcsc is um on the right path and that we already do that in fact um they may be contacting Dr hack in C4 to get some advice at some point down the road good okay cabinet reports Dr Roberts thank you Mrs won so under cabinet reports that first item you've referenced a little bit with the Neola revision recommendations this would be the second reading this comes from an update out in July 2023 that was based upon newly passed legislation most of that legislation going to affect July 1st the policies you reference are going in January 1st which is why we are taking specific time on those that would those would be probably the first group of policies to pass in that group so again we don't have any to put forward tonight looking at December so I'm going to like really fast go through the various ones U that we had because you've already had a chance to think about those and have those in your packet so you reference the three um the other pieces that we have um we do have a first reading of a new policy and that was on payment methods for school sponsored events um that Mr major has put for so this would be count as a first reading for that draft that he provided and then uh we do have a high school well before I move on maybe a question on any of those policy pieces before we turn things over to Mr Edwards for a high school team's update any questions okay Mr ards so I want to take a few minutes and talk about uh the cohort model and teaming at the High School um spoke with you earlier this year and and talked about bringing you a quarterly update um so that's what this is and I just want to start by saying I've met with the teams this year so far this year I've had an opportunity to meet with teams to kind of observe how they do what they do uh be part of their team meetings uh experience firsthand what they focus on uh and then kind of look and see how they use the common sheet to to drop live their their meetings and so I I gave you a copy of the common sheet and there's a the C it's in the board packet again tonight but it's one of those things that um we looked at earlier um but I also had an opportunity to meet with the academic coaches to understand how they operate uh what they focus on and and how they set priorities and what their scope of work is uh when compared to to each other north north and east um I've been in the buildings uh walk the hallways uh stopped some folks to inquire about how the teaming model is working in the building and and recently I sat down with each of the eight teams to have those quarterly meetings and so if you recall when we were proposed uh proposing moving to this model I I stood here before you and said really we had two goals we we wanted to get to know families and students well and we wanted to get students across the state so we wanted to get them to graduate um I also told you that uh when we went on our visit I heard stories um and I told you selfishly I wanted those kinds of stories for our kids and so really in those stories were things that are leading indicators of success so the the graduation rate itself is a a lagging indicator right it comes after everything comes after the tests comes after grades are submitted it comes after the homework it comes after everything tells us it gives us a snapshot of how we perform some some of those things that kind of lead uh us to that end result and so in those stories were some of those leading indicators um and then somebody asked me and I and I I don't remember who and so I apologize somebody asked me hey Mr Edwards how quickly do you think we're going to see results and I said immediately right I immediately said immediately and it was one of those things that um I said very quickly and and really believed that we were going to see immediate results with the teaming and so I'm going to lay out some of those things for you here and give you an opportunity to ask some questions but there's been a general increase in in the level of communication uh that has been reported by each of the eight cohorts so the communication across the district is up there are regular meetings regular phone calls um uh with other buildings principles and program directors so the the communication uh with mcdal is up with CSA CVP in between the high schools the the communication is up there is increased communication with with parents and so when I uh sat down and I met with folks uh the number that was presented to me is high uh it's very high and I'm going to say it out loud and it's going to sound one of those incredible things but there's been over 5,000 contacts made and so when we go back and we talk about what does it mean to get to know students and families well one of the things that we have to work on as teams is trying to figure out what's what's a meaningful Communication number right so included in that 5,000 is is any kind of communication that has gone uh home from the teams and so um when we look at the number of uh sitdown meetings and that sort of thing and meaningful phone calls we need to figure out what a meaningful number is so that's one of the things that we need to spend some time thinking about and asking questions about uh but there's been increased communication with teachers I universally heard from each of the cohorts that through the cohort structure teams have been able to provide consistent followup faster feedback and better overall communication to classroom teachers um and so again the the the cohart model allows us to look at information in in new and different ways not new information but we're looking at it in in new and different ways and so that has provided us some opportunities um to to get better at some things because we're looking at it on a more consistent basis and we're seeing how it changes from from week to week so we can see in real time when students are having issues uh we can see uh because we have access to data uh we we can respond pretty quickly we can be prescriptive um we can be proactive uh this model really has allowed us to uh have some quick intervention and one of the things that um I said I was going to get up here and talk about um one of those quick interventions we uh saw at one of the schools there were uh a pocket of kids who were not doing well in some advanced classes and so what they did was they watched it over a cycle of weeks and then at the nine weeks made a decision hey we're going to level we're going to put these students in a more appropriate level so they can find some success in in this class and when I asked about that they said it's something that we've never done before we didn't have the capability to to to do it because we didn't have a way to look at it in this way so that's a win um in a way it's Innovative right I mean it's not off the charts Innovative but it's pretty Innovative and and another Innovation that came out of of teaming or that has come from teaming uh is is uh they call them great agreements and so one of the schools is using a form called a grade agreement and it is a goal setting conference and so they sit down with their academic coach and they write their goals down on papers and then there is a TW week cycle of check-in and so uh one of the students who was in this two week cycle of check-in requested hey can I can I get a can I get a one-week cycle of check-in because I I need that accountability which is a great story because now we're teaching students to advocate for themselves in a way that they I can't say they weren't doing it before but inside the team structure we're seeing kids start to to advocate for themselves so that's a win um how's it being received by teachers I have to say that this is anecdotal and it's from the perspective of the cohorts so when I met with cohorts I asked hey how is this being received by teachers um and this is what I was told um they've been supportive they're appreciative of the team they're appreciative of what we're doing they see it as providing more structure and accountability they feel supported um they have been appreciative of the consistency of followup and communication it's going well I have to na navigate personalties sometimes and sometimes I have to help them remember why and I thought that was a really interesting comment that I have to navigate personalities and so when I dug a little bit deeper in that what the individual told me was well I can't say whether or not we're dealing with the personality or if we're dealing with the process right because um I I see evidence that they like the process and so I'm going to assume that it's personality so sometimes I have to navigate personalities uh for the most part it has been received positively they appreciate our ability to respond and communicate quickly it's more communication than they're used to uh there's a teacher who sends me names of students to follow up with and this was a good thing and so we've got a teacher who is saying hey I need you to check up on this kid I need you to check up on this kid I need you to check up on this kid and so um that's what we're seeing we're seeing high visibility in the hallways the attendance has increased so the attendance rate has actually increased um and then somebody said there you know there's generally uh pretty well received but there are some ripples uh it's been an adjustment and there's been some education so when when we're asking what a kid can do uh continually continually what do we what what can this kid do what can this kid do what can this kid do we need to let them know that we're not asking for a grade change and so sometimes when um that's that's how it's been received and so there's been some education on the teacher part saying no we're not asking you to change your grade we're asking you to tell us what this kid can do and how we can help this kid uh or this student rather pass this course there are some who have not bought into it because of the price um and so I answer that the same way now uh I I did back when we started talking about it yeah it was uh a spend there was it was a big spend right but we had the we had the resources um we had the opportunity we had the blueprint for something we thought would work really well and so we had a responsibility to act and so what we've seen is it is working and the results have been immediate attendance is up critical discipline is down ISS OSS expulsions those things are down number of failing grades from midterm to now is down significantly and let me talk about that you see numbers here this is an old data sheet and in in the parentheses you see numbers from this time last year or the previous year uh on this sheet right and so our teams didn't have that number there were some opportunities to go back and look at what they had done in the past like the past year grabed some numbers but we didn't have an Apples to Apples comparison so what we saw was they took a look at the midterm number so we're halfway through the nine weeks we're going to take a look at this number uh and do a practice run on this on this common sheet and then from then until now the number of failing grades is down significantly uh an average of more than 37% each cohort can tell you the names of students who are credit deficient in the case of the 2024 cohort at both high schools they know right now who is in danger of not graduating and they have plans for each of those students each cohort can tell you their graduation right as of right now so yes we have realized an immediate impact and so uh I'm going to share a few stories with you and then again um talk about what's next for us and then give me an opportunity to ask some questions but um earlier I mentioned the grade agreements and uh my perhaps I don't know if it's my favorite story it might be my second favorite story there uh was a student doing uh a grade agreement um so they checked in with the student at the twoe Mark and nothing had happened no improvement so we're going to check in with you again in two more weeks right these are the things you said you would do we need you to do them we're going to check back in with you in two weeks they check back in with the student two weeks and is not moov the needle and so the student says Okay um I don't know how to do it and I don't know how to ask for help which was a momentous I mean that's huge for a student to be able to say I don't know how to do it I've been you know I've been stringing you along here I don't know how to do it and I don't know how to ask for help so I'm asking for help help me and so to have a relationship of that kind at this point in the year where a student can say I don't know how to do it I need help um that was a significant win uh and that team celebrated that um heard from someone on on one of the teams that when I was in the classroom I was frustrated with the speed of things I thought they should be moving a little bit faster on the administrative side or in the office side and when I wrote a referral now that I'm working on the other side of things I have a different perspective and so I thought that was huge um as a teacher making a transition to the team and understanding that hey these folks are grinding they're doing everything that they can and they're working hard um and then to be a part of you know working really hard and and then having that you know light criticism or that criticism um now that person understands exactly and so that I thought that was a great story um now this is my favorite story so uh the um freshman team at uh North High School runs a fun kind of competition a month once a month they do this fun kind of competition and this particular competition was a uh how many candies are in this candy jar competition and they did it for a week so they've got these jars and they're different size jars and there's different candy every day and so the kids or the students rather have to try to figure out how many candies are in this jar and so after day two they notice somebody standing back and doing like this with a ruler trying to estimate the dimensions of the of the canister and then trying to figure out the estimation how big the candies are and then trying to do the math to figure out how many candies are in that jar and to me that is a beautiful story because you're taking what you learned upstairs you're bringing it down stairs in the context of this team competition and and you're and you're you're practicing the things that we're teaching you and I thought that was just such a a great story and I'm not saying that it didn't happen prior to now and to teaming but we didn't have the story prior to now and prior to teaming because we didn't have the structure so we didn't see those things and we couldn't recognize those things there's another story about a kid who was going to drop out I'm sorry uh father thought he should drop out uh team went and did a home visit on a couple times couple occasions got him in um made that student understand that they they really cared about him and and now he comes every day comes to the office every day and he's really proud of himself and his accomplishments and those are their words not mine we are providing and this is a quote and then again I could tell a a bunch uh we are providing the resources we are creating the relationships and now students are stopping by the cohort offices on their own the office isn't a place where students go because they're in trouble we are seeing that Association disappear okay last one I promise it's made a big school feel smaller and more manageable okay so uh next steps we need we need tighter processes between the two schools so I just told you about uh a competition that happens at one school and not necessarily the other there are some minor differences in the way that uh one school does their cohort sheet uh as opposed to the other school and so again uh one of the things that we heard when we were learning about this is that you really want them to be as similar as possible but the other part is we know that North and East are a little bit different schools and so we want them to be able to interject a little bit of personality so there's some calibrating that needs to go on there um and we're we are we're going to we're going to work on that um again I talked about meaningful data what does meaningful data look like especially when we're talking about parent contacts so we we we're going to work on that um continue to Define roles who does what we started with a good plan uh and we knew it would evolve and it'll evolve into the future I know that but as long as we're working on the process um we'll continue to get better um and then I I I really those are the things that we're GNA going to work on in the short term so anyway um that is my report to you um are are there are there questions you going go ahead so the question one of the questions I had was you just mentioned that the there's Improvement on the uh assignments here for fs and the way I was reading it it looked like they all got worse so I'm trying to make sure am I reading it right or am I not you're you're reading this right and I apologize I skipped in my excitement to bring you such wonderful news I did not tell you that this is all fake data and the reason this is fake data is because I I can't I didn't feel good about putting student level data into a report that would be broadcast here and then also um um emailed to so many folks in the in the board packet so I I apologize for that thing in here is yes okay that makes that makes a lot more sense we were questioning the number of students at North too I should I should have started there no note to self okay Mr we talked about I think is is is sending a a board report so they can see that and see some of the specific data I think from each of the the cohorts yes so yes so Dr Roberts and I did talk about Dr Roberts and I did talk about that putting together a board report so that you all could see that and have a little bit better look at real numbers and real data student names and IDs yes no student names no IDs that'll come to you in a Friday report so the the other comment which that saves me from the next one because I was like some of the comments there seemed almost on pii so I was making sure that we weren't I didn't find anyone uh when we when we're getting that board report I would like to see this team come up with those key performance indicators and trending metrics so like what is our trending graduation rate for team 2026 at what is our trending gradu that way we're seeing at least where's the trends and what's that critical x's and how you're going to identify those critical xes and drive down that behavior and I don't know what's the Cadence of a reporting but at least maybe it's at the end of each semester or at the end of each year however that best Works quarterly seems very um unnecessary just because movement may not be there but at least at the end of very semester you should see some movement yeah so let me let me clarify a couple things and so they report uh their um they they will report quarterly on this common sheet okay U but they look at it weekly yeah so and and they do have those key performing performance indicators that they look at on a weekly basis they look at their graduation rate and they see how it's moving they look at um the attendance rate and they see how the attendance rate is doing they look at the critical discipline they look at the number of students who may have moved in or out of the school so for instance you know did we did we have to send somebody to restart um and what does that mean it means we have to uh now communicate better with restarts so that we can continue to to watch development of the student so they they they have those kpis and they look at them on a on a weekly basis I mean they're they're they can they can tell you yeah there's a lot in terms of the trends I would just add Mr SCH it's probably a semester basis just because that that those are earned credits by that time and actual data that we can that we can Trend that's fair enough and then the last bit of a feedback was how are we going to do like survey or feedback collection and I'm saying this from a critical aspect right is as we went into this vote there was a lot of unfavorable feedback from CA regarding the implementation of this program I think it would be wise to reach out again and have CA pull them now that they're seeing it in action um and at least that way you have same Source same Source same pool same pool we'll be able to see is that behavior really driving the change of behavior within the teacher population and then I also think you have a unique situation obviously this is fake data right so not 48% of the parents but you have the ability maybe through parent Square I don't know Josh would have the better expertise there but in terms of being able to give that survey out to parents and say you know how is this benefiting me or what level is this almost like an NPS situation sure and and I didn't put it in here but I have lots of again anecdotal feedback from teams uh based on conversations from parents and that feedback is good but yeah we can figure out how to survey parents that's all real quick just to throw on top of what Logan was saying the the last piece for me that would close that out would be to the extent that it's available to have historical data as well right so if you know end of first semester a average grade point average average or the projected graduation rate whatever those kpis are to be able to look at the last maybe 3 to five years just to show us you know this the trends are not just inside of this year but across years move in the right direction so have some history to it so I would call this Baseline data I would call right now right here right now Baseline I think we can look back and and and see some things that have happened in the past um but uh again going with an Apples to Apples comparison I I don't think it would be that but we can we can definitely produce that data yeah it would I don't expect it to be Apples to Apples until four years from now right when you've got your first fresh but it might just give you enough to be able to show this is doing exactly what we wanted to do four years ago I'm going to make a number up four years ago graduation rate was 75% right now we're projecting 85 % right and I I think that just shows the trends Mr Jalan um first of all I can't tell you how I'm excited I am that your favorite story was a math estimation story so thank you it's a great story um and I to just reiterate what Logan said so we did get some push back in terms of a survey I voted for this because I thought how could teachers not benefit from having help with attendance and help with homework and help with academics um but I would like to see um the high school teachers who are involved in terms of their students to to get a chance to to get I love the anecdotal data but to get some hard data um and I also appreciate that your your comment that graduation rate is a trailing indicator um particularly I'm thinking Juniors and seniors we don't have as much chance to impact them um and I appreciate that it is really a three or four year thing um so I would just say we will try to be patient thank you for that okay yeah Mr so I I'll just start by saying that uh I am absolutely gung-ho about the model um but it's no secret I was a naysayer um to the cost um and and quite honestly continue to be so but so and I kind of geek out on this stuff so I apologize because this is kind of this is what I do all day every day and so um I have a laundry list of questions I'll try to narrow to two things um sure one advisories at the high school how are they those kids do not stay with the same teach for four years is that correct an advisory still yet under this model they um I'm GNA say that they do not yeah I I don't think that they do okay yeah and all right yeah I I don't think that they do okay and it just seems like that would be another tool to help you know the future success of this program and then the other thing that I would say is um you know just Echo I think we saw a sheet that had um all concerns on it and and you mentioned Mr Edwards some of the interventions and some of the results but um to Echo what these guys said I I mean some hard data would be y would be nice and what I would like to see in the future maybe spring break time or or sometime between now in the end of the year a team or maybe a team from each school just to kind of see what a day in their life looks like and and uh you know in terms of making parent contacts and um interventions with kids and so forth if that would be possible so I I'm going to catch up with you afterward and try to understand what that what you mean when you say that well just you know a team 20 26 from North a team 20 25 from [Music] East the the team of people the the instructional coach the assistant principal yeah their team just to come in and talk about kind of what you know a day in their life that's the clarification right so come in and and speak okay absolutely yes and I will check on that advisory question because I can't give you 100% oh and one more thing I'm sorry that's okay and and also in this and I realize it's it's bogus data if you will but I notice General diplomas are not listed and I know the legislation has changed that corporations um there's been a prescribed amount and I know it's lowering each year that the state wants to see in terms of percentage General diplomas but I've seen some past bcsc data where I couldn't help but think how many possible kids were lost because they didn't get shifted to a general diploma yeah because at least in my opinion the reality is a general diploma is more relevant for some of our kids yeah um and so I can tell you that that's always been a strategy uh to if we if we couldn't get the core 40 to look at it General that's always been a strategy um and um I you know so we are when we look at 20 when when I look at the 20 24 data there are some students who are pursuing a general diploma so that um again that is a a reality of our situation again we're far down the line with that cohort and so not as much time to affect change or difference um and when you look at the uh cap that is coming again by uh imposed by the state legislature then we we we are under the cap so um and it will continue to slide backward for for several years the acceptable cap there yeah thank you thank you Mr Edwards okay um I'm going to call a f minute recess all right just and and I'm I do that knowing I have quite a few people who have been very very patient to stay with us and still want to speak um but I do feel like we might need a f minute break just amongst the team so if you will all permit us that we will come back in 5 minutes I you'll hear my annoying alarm go off um thank you all for giving us just a minute or a few huh are they okay we talking through to see whether [Music] okay as people get um back to their seats I'll go ahead and remind everybody we are back in I'll gavel even we're back in all right it's official um public comment time just to remind everybody of um kind of how this works so you will get 3 minutes um to speak and that will be represented up here on the clock and Nick will start the clock for us and there'll be a little buzzer that goes off when you're done and we stick to three minutes um I think we've got about 13 or 14 people to speak here tonight um as it stands maybe a few less if their earlier comments were the extent to which they wanted to to say tonight um if you are here with a group you can defer to a spokesperson um if you have one to find you can pass if your point has been made you can say I agree with so and so and and pass that's also okay um do not use names of individuals or specific roles of people it's the same thing so um just avoid from kind of personal comments um speak speak at large if you will um and then also I'd like to make sure we maintain an environment that is comfortable for all speakers ERS so I will um ask that the audience do not cheer or dear okay if you want to if you want to say I agree with you please do that afterwards if you don't agree with someone you may do that afterwards too but do not clap um just please keep keep a calm environment it can be really intimidating for people to get up here and speak and I want to make sure everyone feels comfortable doing so okay with that we will start with Denise Mor Morris Morris Morris I'm so sorry Denise Morris that was very NE that was my fault um hi again I'm Denise Morris um member of the community for uh 35 years um I just want to go on Note um that I support um the uh Amendment uh proposed by Mr Schultz for the policy on the uh having certain books put in an area that only kids can get to them with parent uh permission um I feel terrible that I haven't been more involved in this system for the last 35 years that I've lived here to be honest with you uh um I think that it's awful that I have to be up here asking for vile things to not be in front of children and um it actually makes me pretty ashamed be to be part of this community to know that I have to come and ask for vile things to be hidden from children and really saddens my heart and my soul um that there are parents that want their children to see vile things but if that's what they want to do we live in America and as of right now we're still free people and um they have that choice and they can do that at home um this isn't book Banning this is because you can buy the book on Amazon or somewhere else and if you want to read it to your child at home you can do so but vile things do not need to be in school libraries um as far as I'm concerned adults shouldn't be even looking at that but especially not children so um I also want to say that I'm a member of The Homeschool Community I've never had a child in this school system and that's part of the reason that I haven't been involved um but I don't know if you're aware that the homeschool community in this town is immense and growing for some of these very reasons right here that we're talking about and unfortunately because um a lot of the home school Community have a lot of children they haven't been involved because they're educating their children at home but that's going to change because I'm going to be an advocate in that and we're going to rally the troops and we're not going to allow children to be sexualized and um demoralize our community any more than it already is thank you okay oh I'm um I'm sorry I just asked the audience to please refrain from cheers or deers if we cannot maintain a nice environment we will have to move on in our agenda okay thank you we will move on to Mary Mills we live in a diverse Community we live in a diverse World our children in this community come from all different countries all different socioeconomic situations they are different races ethnicities and the children need to they have this opportunity to learn the cultures of others and learn to be respectful of the diversity among them I I'm not an advocate for homeschooling I'm going to be blunt about that I think children gain from working with others from learning in a classroom situation with other children of diverse backgrounds and that's how they learn to get along in the world in which we live um children don't get to choose the families they're born into they don't get to choose the color of their skin they don't get to choose their ethnicity they don't get to choose whether they grow they're born into poverty or wealth it is our job as as adults teachers School staff to embrace all of these children teachers have the responsibility to embrace all these children to work with them and to bring them up and it sounds like the bartholomy county school district is doing a great job of that and I think we need to commend them our school staff and not add further burdens to them with demands on books that they got from some list somebody in an extremist group has put out there and it is an extremist group I'm sorry when you walk in the door of the schools when the staff walks in you need to leave your biases your personal prejudices outside that door just as I had to do working in public assistance believe me I had them but I learned to put them aside and actually to understand the people I was working with far better than I would have had I not worked in that situation so I think that that's something that we need to remember we need to remember that we advocate for every child in this community whether they come from the same background or religion that we did you know because they don't get to choose and we need to give the children that understanding thank you Miss Mills uh Amy mene hi I'm Amy miny um I just wanted to speak tonight to say that I um also I support um the amendment from Mr Schultz to um require parental consent for some of these books that are in the school library um that we have you know that we've all been talking about for weeks now um uh I wanted to talk about some of the concerns that was brought up in some of your meetings about having parental consent on some of these books um one of the concerns mentioned was if there's a restrictive area then kids will be drawn to this area um and they'll want to see the books I mean my response to that concern is if we are con concerned about children being drawn to a specific area that might require parental consent that maybe we shouldn't have the book in the school um also the concern of there being difficulty identifying like what books we going to um require parental consent for them I can see where some of that could get difficult and it could be kind of hard but we know that there are books in the school that are clearly sexually explicit and they're in the school libraries and they're in front of miners we know the books are there we had books read here in you know in these meetings that made people from all sides angry that grown adults were up here reading that material they were upset that it was being read out loud it made the whole room uncomfortable so at least those books it's clearly obvious that if you're going to keep them in the school I would think that it's not too much to ask for a parental consent before a kid can just um easily get that um book um I do think that that's a compromise on uh Mr major and or Mr Schultz's part to add that Amendment because he's just saying these books can stay in the school but there are some books that we should be asking parents if they're okay with that or not I think if you vote this down and you say no we want to keep it the way it is then you as a board are saying that you're aware that these books are in our school that they're sexually explicit you know they're there you're okay that a kid might get these books a minor will get these books before their child their parent could possibly be aware of it and that you're okay with that and you're okay with parents addressing the issue after their child has already been exposed to these books so I just ask you to consider that before you um do the vote hopefully in December you do a vote so we at least as parents can know how to proceed from here um with some of these books that are in the school all right thank you thank you I'm Sorry Miss I who is that Mrs Whit can you please refrain from clapping I'd really appreciate it okay we will move on to I I if if if no um La last Board of me I actually asked for neither and if there was anything behind you I didn't I I didn't hear it um okay I'm I'll have to go back and look if I if I miss something I do I am sorry um but I just really like us to not not do any of it tonight yep no no thank you okay libr would you like to come and speak okay thank you hello my name is Lee Brit I mean berd Lan um I'd like to begin by thanking each of you uh for serving in the capacity of school board members and for our bcsc Administration um I'd especially like to thank Mr Pat Bryant for being my District representative so thank you Mr Bryant uh your time and service are much appreciated um I have been passionate about public schools since I was in the ninth grade when I was asked professionally what did I want to do I was influenced by my high school geometry teacher whom I much admired Mr George and because of him I chose to teach mathematics and have done so for 33 years at both the high school level and the collegate levels my commitment and passion for Education um remains my mission today which is why I've chosen to speak my husband and I moved here 31 years ago raised two daughters who attended kindergarten through 12th grade in bcsc public schools they went on to graduate and move on to public universities both IU and Purdue yes we're A House Divided um but it was due to their first class educations and opportunities provided by bcsc I'm grateful this is a great Corporation I'm proud of it you all have had a tough job these last few months you've tackled issues that are important to the parents of the children in the corporation you've examined opportunities to expand and renovate our facilities as well as the means to make it happen the state of Indiana hasn't made it easy for you thankfully thankfully we live in a proactive Corporation where policies such as policy 9130 are in place and in practice in the form of guidelines for our Librarians to use and selecting materials for our libraries in addition bcsc has policies in place for parents who do not feel certain aspects of curriculum suit the needs of their children alternative assignments are determined between parents and teachers this needs to continue it's matter of Common Sense due to the proactive nature of our bcsc Administration parents who have concerns have a pathway for literary materials to be reviewed for age level appropriateness it's my wish this continues it's a matter of common sense as the corporation explores options to renovate our facilities to meet the needs of our future and explores options to fund building a new elementary school I'm hopeful the board will continue to examine all sides of the issues and find Creative Solutions this is how we move forward it's a matter of common sense I'm an optimist influenced by numbers I am passionate that the Miss of mission of this Corporation is to prepare our students for the future it's my intention to join you on the school board in 2024 my name Lee Brit will be on the November 24 ballot for District 5 for bcsc school board it's my wish all sides of the issues will continue to be considered and for common sense to Prevail thank you thank you Miss Brit uh Jackie Talent hello I'm here tonight to protect the children I feel so responsible and I know all of you feel responsible and I want you to look at those sweet faces that were put up on the screen earlier and think how to protect them how to make them feel loved and appreciated to have these books that are not adult that are adult books available for young children that's a big responsibility that you're taking on and I feel it's your job to protect them please protect them and stop the nonsense thank you thank you Miss Talent how clever okay Kristen mun Kristen Kristen's not here okay uh Merl Milan Marl hello you know A wise man once said the mind can only absorb what the seat can endure our seats have endured quite a bit tonight so I'll try to be brief my name is Merl milone and I'm a grandfather I hate to admit that but I'm a grandfather of two children in bcsc um I'd like to start by thanking all of you for your service to the community and on this board um I would like to thank you for the opportunity to address you tonight and the third thing I'd like to be appreciative for is our state legislators for passing some legislation that requires improvements and uh I guess what I consider improvements right in in these uh uh obscene and harmful to Children topics right which is I know you've had a lot of discussion about that and we have so far tonight so I'm thankful for all those things I'm disappointed that it was necessary for our legislators to have to pass legislation that the public outcry has been so loud right that they had to do it and maybe you weren't the board but I'm disappointed in the boards in bcsc that allowed that to have to happen as well but you all have an opportunity okay so as you talk through to adopt these new policies that are required now to meet the new legislation right you have the opportunity to make improvements and to make changes that protect our kids I want you to protect my grandkids I'm going to look every one of you in the eye right because they're important to me along with hundreds of other grandparents and parents okay nothing more important I want to urge you as a board to really consider the the amendment that Mr Schultz has put forward you've heard some discussion about that already okay I really am in favor of that amendment in lie of something better something that's that's more stringent um for the crowd that may not know it right this amendment is really about trying to find controversial books that maybe fall below the standards of the new law but might still be controversial and it's a it's an attempt to I'll say quarantine the books and let parents opt in let parents say I want my kids to adopt or see that material rather than having to go Shield them and opt out I think to me that's a that's a common sense approach right and some of the comments I heard earlier in the meeting were we may need to get this done quickly and don't have time or we need to just adopt the minimum requirements from the state and I would say if we have time to deal with cultural diversity in all of our buildings surely we have time to come up with good policies that protect our kids from obscenities and sexual grooming thank you thank you Mr melhan Susie melhan thank you I'm the other half of him um but first off I Echo some of what he said that um I appreciate you opening up the meetings and allowing people to come and speak um first I was again thank you for opening up the public meeting that I was in earlier I guess I'm a little concerned about that meeting um that I was at um you know I appreciate everybody trying to work together but there was some I had some concern that again I I would appreciative that the opinion and option was brought up to you know either seek the minimum of what the state was you know requiring um or the option to go above and beyond that that was a you know a great novel idea and I would say that if it is for our parents and our children that we would go above and beyond I mean I'm from this school system and I can tell you that when I went to this school system which was many many years ago we were above and beyond when it came to the children and I would say I would hope that we take that option um and I I hate to get graphic but there was discussion about a book and whether raping a child was something that you know did it have the minimum was well was that the entire concept of the book or was it in one page or two pages or the or the overall you know the whole entire book and well that was a matter of opinion whether that was harmful to a child and I'm like I don't care who you are that's a criminal offense why would anybody have any thought about whether that book should be in a school library that's a criminal offense that's harmful to any child I don't care who you are again so I don't want to be critical I'm you know I'm trying to be you know um you know offering of of support here for Logan and I think that his proposal is is a a good option because again to get the win-win here for everybody I think that that proposal is amazing because for the parents that don't want any um uh I can't think of the word but um you know they don't they want the books to go in they don't want any um I can't think of the word but they don't want you know what I mean any yeah oh the controversial side but the other side of it they want um I can't think of the word dang it but they don't want any books to be censored censorship oh my gosh but you know it's a win-win because you can you can meet both parents' needs because you can have those that are against censorship that you know put the books in a special section and then the parents that don't want their kids seeing them those books you can have you can meet all that and you can meet the school's needs and everything else so again thank you for letting me speak I appreciate it thank you Miss Mohan David Spencer Hi my name is David Spencer I want to thank all of you for for uh having these public comments and letting us speak and uh I was just hearing Todd earlier talk about the advisory in the high school and I was just clarifying with him that we do have advisory at the high school level and the the students do Charles have all four years with the same advisory teacher um I also just want to promote uh the achievements of our school as the coach of the Columbus North High School spell bow Team we went to the state finals and uh we ranked sixth in our class for the state finals at Purdue University so was very proud of my kids and uh the achievements we had there um it's very late there's a lot of rhetoric and uh a lot of people have a lot of opinions and that seems to be uh where the conflict has come up uh as a teacher at Columbus North High School myself you know I see a lot of these conflicts sorted out in the literature that we study and many of the books that we teach also have um characters that engage in controversial behaviors um the Supreme Court already ruled in 1957 in Roth vs United States that obscenity and sexuality are not synonymous um I teach several books that have sexuality within them and they're in our curriculum at the 9th 10th 11th and 12th grade English language arts level and those have gone through several you know vetted processes of teachers and people with degrees in their field who have decided what would be a great context to study these books within um the context matters and cherry-picking and pulling specific instances of books or words or f-words or cuss words out of a larger text um is is not the experience that our students and our young people have when they engage with reading um it's it's my wife's birthday and uh she told me not to call her out but she is a librarian here in this school district and we've spent the last 4 hours here tonight um engaging in this Civic process process and I appreciate some of the democratic processes that we are allowed to participate in here um the library is also one of the last truly Democratic spaces that our society has and that young people and adults alike can engage in and uh you know I'm frankly ashamed that my wife and our family feel the need to have to come here because she feels under attack and there's been a lot of militant language used tonight um a lot of verb choices that have been militant and aggressive in nature phrase is like rallying the troops and I feel like that's you know frankly rhetorical and divisive and I think most people in here would agree with that um I would like to just continue to urge that we support teachers support Librarians and I think one of the greatest way to encourage smaller class sizes is to attract more teachers and hire more teachers and Librarians in our school and I would really like to celebrate my wife's birthday tonight without her feeling attacked by people that don't work in her field thank you thank you Mr Spencer Mr D you told me you were okay with your earlier comments right sir okay um Mr girl would you like to speak on this topic or were you on budget only or would you like to speak or good evening um I just wanted to um urge you all to adopt the proposed policy change to ask for parent permission for their children to to be given what is clearly controversial and inappropriate material by this school district the island this issue seems to have gotten wider and wider and this proposal is the result of aside listening to their opposition to understand their perspective and offer a proposal that solves the issue at hand while accommodating the lines of all sides sides this compromise would not limit access to any in our community protecting their intellectual Freedom while also preventing the school from providing content to a child against their parents will as some icing on the cake it would also provide protection for the district by removing potential liability I can't see any reason anyone would oppose this compromise besides the difficult challenge it poses in rating in the reading of the books and where to draw the lines but I know none of you believe rising to a challenge of high expectations is a reason to deter from a solution and a solution is a clear and obvious that is a clear and obvious issue um that sorry and a solution to a clear and obvious issue for our community we aren't talking about to Kill a Mocking Bird or Grapes of Wrath or Dr Seuss we are talking about books way outside the window of any reasonable standard for our community if bcsc wants to allow extremely controversial books to be available in their libraries then the burden should be on bcsc it's unreasonable to expect parents to come through entire catalogues to prevent exposure for their child the burden the burden could reasonably be placed back on parents if bcsc would either remove the extreme content outside the window a reasonably controversial because our community would and had for a long time accepted the reasonably the reasonably controversial material within that window or if the board would accept the proposed compromise to ask parents before giving their children controversial material then after bcsc carries their water the burden can then be placed back on the parents the results we are currently experiencing from current policy and adherence to it are here they are real they are a huge problem for many of your constituents so please support the proposed compromise discussed in the public works sessions um presented by Mr Schultz regarding the library materials at bcse thank you thank you Mr Gro um Barb day my name is Barb day and I've lived in this County born here here and lived here over the better part of a century I'm a mother a grandmother and a great-grandmother and I'm going to piggyback a little here and that I want to go to school and have lunch with my great grandkids too but I'll tell you what I'm really here to say I'm here to support Logan I'm here to support the program the policy that he uh has laid out to stop the access easy access to some of the books that are in our schools and and I heard those books read one evening and we all know what they what they contained I'd like to tell you what I said one time to a Mr H who was a principal at Central years ago and we had a conflict and I won him over and what I said to him and what I'm going to end this with was let me parent my child thank you thank you Miss day Johnson not tonight okay um Kermit Merl key thank you for your time and opportunity to speak I am a writer and a parent of one current bcsc student and two graduates I am also a former bcsc student I've been following the ongoing debate regarding the new state legislation and how to ensure that bcsc policies meet the requirements by the first of the year I was confused as to why some board members felt adamant about exceeding the state requirements and pushing for an MPAA rating system until I read an article from the USA today dated October 11th 2023 entitled what's behind the national surge in B book bands a low Tech website tied to moms for Liberty in part it read these so-called challenge these so-called challenges appeared to begin locally with no obvious connections but they shared a Common Thread the book review material submitted by local parents was not written by those parents instead it was taken for word for word from her website called booklook dorg the the site launched in 2022 to Showcase a book rating system that has been used by right-wing political activist group moms for Liberty it continues but how out of the thousands and thousands of library books to know which titles to complain about and how without reading the books first to make the case that they were unsuitable for young readers that's where book looks comes in the website says it has no affiliation with moms for Liberty an examination of its history calls this into question on March 25th 2022 someone registered the domain named booklook Org the next day March 26th the brard County Florida chapter of moms for Liberty posted a graphic showing a rating system for books from Zer to five Rockstar volunteers the post read we look we would like to give a shout out to our amazing book Review Committee for developing such a detailed and professional system for reviewing and rating books found in our school libraries moms for Liberty is an American conservative political organization that Advocates against school curricula that mention lgbtq plus rights race and ethnicity critical race Theory and discrimination multiple chapters have comp campaigned to ban books that address gender and sexuality from school libraries I recommend reading the article as it outlines in detail what I and many others have observed from some of the board members recent candidates and their supporters it illustrates how a movie rating style system is meant to streamline the process for these far-right extremists to challenge any material they consider Progressive or woke without ever reading the material just as they did and reading exerts excerpts out of context that would be akin to focusing on all the rape murder incest and genocide in the Old Testament and throwing out the entire Bible without ever getting to the love of Jesus in the New Testament it is easy to see how the board became so divisive when we have members acting in bad faith pretending to have local concerns yet using the national Playbook of moms for Liberty their push to go above and beyond state requirements leads me to question what other ideals they may copy and paste from the group during their time in office thank you okay that concludes public comments for tonight thank you all for sticking with us I know it was a very long very long night all right next on the agenda we have items for approval requests for approval yes so uh the first item I have are is from old business minutes several uh groups of minutes here so of the executive session from October 23rd of the regular Schoolboard meeting from October 23rd of the public work session from October 30th and from the special Schoolboard meeting of October 30th we will scratch letter B the policy revision recommendation since we weren't prepared for for those yet so just 3A I believe yes so I'll ask first for approval of 3A please I move that we approve um the minutes of the meetings in found in item 3A is presented by Dr Roberts second thank you so we have a motion a second are there any comments or questions no okay all those in favor of approving item 3A please say I I those opposed say nay thank you move to new business under request for approval with new business we have letter C field trips and professional leaves supplemental contracts school fundraisers we have claims and payroll for you the claims for November 13th dated today about $1.1 million payroll for November 13th uh six about $7 million and then pre runs for October 1st through October 31st $3.1 million that's the claims and payroll resolution for an additional appropriation that goes back to Dr Phillips and his uh information shared on the during the first public hearing this evening approval of 2024 Health Trust officers we are asking for John Green as chair and Jesse schae as Vice chair approval of the contract with Maxwell as the CMC for the Schmidt Elementary project approval of classified special contracts and administration salary increases uh piggybacking on the last proposal during the last board meeting you um also approved the collective bargaining agreement uh approval of the robots for autism Grant award that was covered in the Appropriations public hearing earlier approval of the special education PA professional training Grant and permission to review the agreement to join the Indiana Bond Bank budgeting Pro program uh should be renew the agreement actually apologize for that permission to renew the agreement to join the Indiana Bond Bank budgeting program I think that is all under letter four new business okay have a motion from the board I move that we approve all items of new business found in number four letters C through M as presented by Dr Roberts thank you Mr Grimes do you have a second second thank you Mr Schultz any comments or questions from the board before we go to vote yeah just a real quick question uh two questions actually on the robots is is that um something that will be at a specific school or is it transferable between schools good okay I that's good and then the fuel program just one two small things on it um I'm assuming is there a cost to be part of this program because I don't know that that I don't remember if it was in there or not and if there is a cost what is our kind of historical savings number uh both good questions it's a 15 cent per gallon premium um and and that the floor and ceiling is set once once we once we You all take the action basically um last year was our first year as part of that um which we basically this is an insurance insurance policy for us if there are to be any significant surprises in fuel it's better for budgeting and um so last year we um we did not exercise that um we did not need to exercise that because fuel prices didn't didn't Spike above the threshold um last year was our first year participating in it um we we I work with a lot of folks in the same position as I am and they've been in the in the uh the Bond Bank many more years than we have and have exercised and highly recommend it so we're we're going to um recommend to do it again this year so questions any other questions okay I have a motion and a second to approve number four items C through M as PR as presented all those in favor say I I all those opposed say nay motion passes Dr Robert thank you okay next up Dr ple I request approval of the HR recommendations as presented this evening there are five recommendations on of resignation and Four Leaves of absences I move that we approve the HR recommendations as presented by Dr pleek second thank you Mr Grimes and Mr bran any questions for Dr pleek No okay all those in favor of approving human resource recommendations as present presented by Dr ple please say I I I all those opposed say nay motion passes and I request additional approval of human of one human resource recommendation this evening thank you Dr I move that we approve the additional HR recommendations as presented by Dr pleet second thank you Mr grams and Mr Schultz all those in favor of approving the additional human resource recommendations please say I I I all those opposed say Nate thank you Dr okay board input and review uh Mr nelan can I start with you um I really appreciate the presentation from book buddies in fact I appreciated it so much I started to sign up to volunteer and then I thought I'll wait till I get home to finish that um and the other thing I want to add is that um Mr Stenner and I recently visited Taylorville Elementary and two takeaways from that one um we heard from Dr hack about signage as a welcoming thing every sign in at Taylorville is in English and in Spanish um and with their population that that just really stood out to me um the other thing there were many things that impressed me but I'm just two um the other thing is that they have an active food pantry um and it made me I don't know how hard this would be to gather but I know our two high schools do a food pantry I I think that and any food pantry involves a lot of volunteer time from from the staff and the faculty and and Volunteers in many cases from students as well um and it made me wonder how many families we actually feed as a school system I mean we always think about the things that go beyond reading writing and arithmetic and taking care to make sure that families have food over the weekend and different times is one of those things so I'd like to thank uh Dr Boseman for walking us through uh Mr major and I just went to fodrea and we've almost wrapped up all the elementary portfolio I believe we've got Smith tomorrow and Schmid uh the week after Thanksgiving so it's obvious and evident and it's great when you're in public and you can defend the ask with you know physical se you know SE feel uh you know responses to these folks that are challenging some of the 306 million um also want to thank book buddies my daughter is one of the ones that is receiving that benefit at Southside so highly appreciative of the volunteers and the efforts that are being made there uh with her um thank you for the public comments uh unbeknown to me I was uh identified um multiple times um and so I just want to say as I'll most of my comments on that topic for the next meeting but at the end of the day I do feel some obligation to at least share like my as a as a person who's been in the professional field I've always been told you you put that customer at the center my current employer at the head of the table we leave an open seat because that's the customer and I see this role no different uh the difference is is at the end of this table is the parent and so at the end of the day I always will air on the side that parental consent when it comes to these toughest subjects are as necessary as an engagement opportunity because they're the head of the table I'm just a part of the table um and so I don't feel it removes diversity I feel if anything it in it enables engagement um and so just wanted to I'll save the rest of the comments for the meeting in which we covered that topic but I felt obligated given the number of call outs U thank you to all the members of the public and bcsc State holders that um hung with us here this evening for attending Andor speaking uh thanks again to Mrs tring and others uh for the book buddies presentation uh such an important program for the future success of kids and and to end on a positive note uh just coming off of uh Veterans Day Saturday uh a big congratulations and thank you to the corporation and all 11 uh bcsc elementary schools for earning purple our recognition for their support of all those that serve in the military thank you awesome um I'd just like to say I uh personally I've had just a bit going on the last I don't know 3 to five days and um and I've noticed it play out in just me the last few days too so if I have um made anybody feel uncom able or anything like that um I I do really apologize and and I do feel like that I gain a lot from the things that people tell me here and outside of here um and I do I do like debate that's part of my personality so I it doesn't bother me but but I I did just recognize that I've been a little off and I felt like I should say that out loud um the other thing is just for others to I work in a place I get to work with with a lot of great people every day and and I'm really blessed to have those many like interactions but um this time of year is particularly hard for a lot of people it just has hit me the last few days and so I just encourage us all to be kind of kind humans the next couple of months holidays can be very joyful for some of us but it can also be kind of a rough reminder for others so it was just a another tidbit in my mind that has nothing to do with school board whatsoever with that I will pass it on to Mr St before he goes to Mr St I think to was actually World kindness day it probably says something that we have to call that out was it I didn't I didn't know that okay uh thanks to all the folks involved in the presentations we heard tonight I I especially appreciated the update on teams in the high schools um the uh book buddies program the financing and Facilities presentations the experts that we had available to answer questions that was all helpful uh one thing that stuck with me from the first part of the meeting was the number of times um the tennis coach talked about academics uh and and how important that was and I I really appreciate the parents uh the staff the volunteers that work with our student athletes and make sure that academics are an important part of what they're doing and then lastly it was exciting to hear about the success of the spell bow Team from North yeah so Logan mentioned uh big thanks to Mr Boseman and I just checked my phone to see how long the phone call was yesterday but it was 1 hour and 54 seconds um so you think uh it was bad tonight um that was at least two pages of questions I think Logan and I had that he was able to be gracious enough to give us some of his time yesterday to get those anwers so thank you to him him um I had a uh very close friend reach out and um tell me that he was able to be a participant in one of the Veterans Day programs last week and I will tell you uh when my daughter was at Richards that was one of the highlights of the year was to be able to go to Veterans Day program just the the level of intense patriotism and God bless America that we had in that meet in those in those meetings those those events was great so all veterans that are out there but specifically all veterans that are part of bcsc uh I want to just tell you all thank you and uh just thank everybody again as we're coming upon Thanksgiving next week just a reflection to say thank you all for what you do and uh you know make sure that to whatever level it is that you can enjoy next week please do that with your family and uh enjoy them as much as possible thank you I'd just like to say I thank the book buddies for being around it was uh it was something that uh several of my friends have volunteered and have did that uh up in Taylorville so uh I like the idea of that U the other thing is for all of you to have a great Thanksgiving holiday and we'll see you in December I guess okay yes with that our next session is on December 11th we will have an executive session immediately prior to the board meeting and then the board meeting will be at 6:30 p.m.

uh hopefully to expand the Trailways within our community any questions board as Madame President would know that is a very large neighborhood that likely has many of our students do we have an estimate for Kensington Farms how um how many students may be impacted and may be able to Avail themselves of those trails in order to get to school no I mean we have wondered I wondered if it's a it's a good alternative for yeah actually they come through the east side I know they the back actually a sidewalk coming onto our property which is used quite a bit I watch them every morning they come through the it's a shortcut y secret passageway as we like to call it in our family yeah and I think uh our our middle schoolers can get permission now to ride their bicycles or if they special permission y okay I have a question um let's yeah well so then the city will also maintain maintenance of the eement property correct to make sure that becomes their property and ownership of that TR I wanted to make sure the public was aware of that thank you okay good um in our action items we'll have a request for approval of an RFP for mechanical electrical and plumbing for the new LCC can you give us information on that Mr SM president members board Dr Smith uh yes we've been working on the the new Lawrence educational or education Community uh Center uh we have decided to break two packages out uh since Co the mechanical means of a building has taken a little bit longer lead time so uh we're going to be uh looking at and I'm going to have anamarie brell principal Schmidt to give you a brief overview of uh of package number one uh we're going to be bringing back to you package number two which will be the oversight uh of the entire building both inside outside site layout and that'll be our second package that will go out in December to bring back to you in January so at this time I'd like to turn it over to enie for that presentation um micophone excuse me could you speak really directly into the microphone it's it's it needs it's pretty sensitive to being held close to the so we per sounds much better sorry about that uh so uh we are looking at early package for the equipment and that would be a mechanical package and an electrical package uh the mechanical package would include air handling equipment and chillers uh these are items that have a really long lead time such as it could be up to 45 weeks so it's important that we get those into the schedule uh the electrical equipment package we're looking at items such as the main switchboards distribution panels Transformers Transformer switches and and Generator again same type of lead item lead times up to even 64 uh weeks and so again very important that we get those out um on the street get some numbers on those and December 1st would be our bid opening and then as Roger said uh you see a plan here uh this is the plan of the administration building we will be coming back to you uh with a very detailed uh presentation of the overall plan and elevations and site plans at the December 13th meeting uh we wanted to give you though a little bit of a glimpse inside the building these because we draw everything in 3D as we're drawing the plan right we can start to take some snap snapshots of what it's looking like and here was a snapshot of the main reception as you would walk in from the visitor parking and here is as you would be walking in the other side of the building from a the plaza area at the Fort looking back towards in the Commons area and then lastly the last uh rendering is a snapshot if you had no furniture in the boardroom right and you were looking back from the desk that you're sitting at uh the what that scale is starting to be for the uh actual boardroom and um professional development room great or do you have questions I do okay um I just would like you to share with us um Mr Smith and Schmidt um share with us um what we are doing in order to keep this building as environmentally friendly as we can I'll start and let Anna Marie jump in there as well um we try to do best practices uh in all of our projects and part of that is uh um the electrical the lighting the environmental control uh CO2 sensors throughout so the inside is very efficient in the maintenance and operation of and even moving to the outside with the landscape uh the storm water drainage uh how we do that uh so we're trying to make sure that we put in best practices and part of that is some of you may know or have heard of lead certification our building would do that would stack up against the lead design without all the extra costs that go along with that so we are very confident that uh we're building a a strong Sustainable Building both uh environmentally and also efficiency within maintenance and operations of the building yes and actually also along with me here tonight is Craig flaner he is our lead Advocate at Schmid Associates and he is also on the design team for this this building and so we always start like Roger said with that first in mind um every decision we make we are looking at we have checklists um in order to make sure that that design is doing things like looking at the native plannings looking at the orientation of the building where uh the windows are uh where we have the most glazing where we are looking at shading those areas and making sure that every decision that is made on your behalf is looking in at making it the most efficient sustainable um building that we can for you and so though we might not have an actual lead certification we meet most of that criteria we always design so that we are looking at doing that as much as we can for you yes thank you thank you for that okay there are no more questions we will move on for um Mr miles um the information on the Geo bonds thank you Madame President Dr Smith members of the board uh tonight we uh bring the next step in our 20123 to 2026 facilities transformation long-term facilities Improvement and buses and Equipment AC acquisition project uh you may recall back in September board you uh approved authorization through the 1028 process uh for this Bond project and this is the next step in in that process tonight where uh later in the evening we will bring forward uh a recommendation to approve a resolution regarding this uh proposed First Amendment to the lease improving the issuance of the bonds uh this slide just again you've seen this before a couple of times now uh but it highlights what we've planed to spend the bond money on or a 90 M Million worth of projects over the next several years the next slide outlines our the next steps in the uh issuance of these Geo bonds that we're getting ready to uh to sell actually tomorrow so pending uh approval tonight that will be the next step and this kind of goes through the next 30 days uh the the legal and and U uh Bond needed steps including a closing of those Bonds in December and then the next slide uh just highlights uh in January we will have an opportunity for public comment which is again the next step in the process um again towards those those bond that bond issue thank you questions for Mr miles board question just for public knowledge could you give like a brief lay in terms of what a what a um Geo bond is absolutely so a Geo bond is a it's a general obligation bond which gives uh the board and the district Authority to to spend uh those those tax doll those borrowed dollars that we would sell through a bond issue for a variety of projects um we will be using our bond proceeds for uh things such as school bus purchases um equipment purchases things that we would Finance over a long term um you may recall uh the and for the public to note that our um textbook rental fees for parents went away this year so we also o using our Geo bonds uh to supplement those lost revenues that we we now have thank you sir all right good question um let's move on U Mr notor uh an update on our curriculum advisory um Team thank you madam president members of the board and Dr Smith twice each year we bring to you recommendations for high school course offerings that come from our curri advisory Council and Mr harer a director of secondary education leads that team and he will report on the council's recommendations for this semester good evening Madame President Dr Smith and members of the board uh as Mr Notre just mentioned this is a um process that we do both in the fall and the spring uh we bring representatives from our buildings together and they have an opportunity to recommend new courses and also to recommend um credit or weight of courses through this process um you can see that uh advisory team is made up of District administrators building administrators counselors teachers um from across the board and you can see on the next two slides all of those Folks by name and I appreciate greatly uh their engagement in this process on the next slide you will see um just a as a reminder all of the courses that we discussed through this process are approved by the state so we do have limitations in which courses we can um offer as determined by the state of Indiana um in our efforts to continue to develop our Pathways we also want to make sure that anything we're adding um is supporting the work in our Pathways and then just as a a reminder anything that would be recommended through this process um the idea would be that we could start offering that course as soon as next fall um just a short history slide here um the the implementation of our next level programs of study really started back in 2122 we um got approved all of our first round of principles courses phase two was 2223 where we added a few more principles courses and then the concentrator courses and now as you can see in 2324 we are still recommending a few more concentrators that we're ready for and also a few of our Capstone courses I'm just as a quick reminder principal courses are really those intro courses they used to be called very fundamental foundational level of the content area in our Pathways and then as students advance to the next levels we have concentrator A and B that get a little bit more advanced in those um specific uh Pathways so um two recommendations both concentrator a courses one is interior design and fundamentals and the second textiles apparel and Merchandising um we have students in those principles courses who will now be ready for the um concentrator a next year and then our Capstone courses really are um that last course in the pathway that's where we really want to give those unique intentional experiences for our students we house some of those Capstone courses here in our district such as Bernie's place in studio 75 um we also partner with some local communities where our students go out um and then of course we also have some hybrid setups where part of the work takes place in the classroom and part of it would take place um with a local community partner um so we do have a recommendation for three of our capstones that we're ready for again these Pathways have been in place but we now have students that have matriculated through and are ready for those Capstone experiences one is criminal justice education Prof professions Capstone and then that workbase learning Capstone is really something new from the state um we've got we've had work-based learning for a while but now they really want us to um specify which students are in those programs so that is actually a Capstone that can be applied really to any of our other capstones as well this is a uh recommendation for a new pathway this was brought uh to the curriculum advisory Council um and it is for Health Sciences and as you can see there on the slide this is a pathway that would lead to careers in physiology sports medicine physical therapy physical training and even um the beginnings of a pathway toward being a health or Wellness educator um according to the Indiana Department of Workforce Development this pathway is um in in high demand and that is also one of the things that we look at we want to make sure that we are um providing our students Pathways that lead to high wage and high demand jobs which you can see um is the case here our councils have already started to Garner some student interest in this pathway which they shared um and at least right now for the first course which would be our principal's course we do have Staffing that are um certified to teach those courses I don't have it on the slide but I also want to let you know we also have verified that this course does have different CER certifications that students can earn throughout this pathway and there also our dual credit opportunities so that makes it um even more appealing for us the last uh recommendation that came from the council was um a recommendation to add a high school credit to our immersion Spanish language arts um the rationale there from our middle schools were that we currently are offering Spanish one as a high school credit we are also offering our heritage class as a high School Credit um and and as of right now we are not offering the Spanish language arts class immersion class for a credit um the middle schools felt strongly that that course at least equals if not surpasses the level of rigor that we're offering in the other two and that it should be um offered for a credit we also don't want to see students not take um the immersion course because um they're not going to get a credit so they felt strongly that we needed to add a high school credit to that course as well and I'd be happy to entertain any questions yeah I have a couple questions thank you Mr Harsha uh just again for my understanding the Health Sciences pathway will offer dual college credit is that correct that is correct we would be exploring um partners with we have Partnerships with a few different universities um but in the um outlines many of the courses qualify for dual credit and we've already identified a few of our partnering universities that offer dual Credit in that pathway and it's not just the Capstone course there are even some of the concentrator courses where students could earn dual credit I think that's very um powerful and fantastic because as we all know the cost of college has gone up and anytime that you can um complete some courses during high school and earn towards your um and be ready to work even sooner is valuable so thank you for that and then my second question was regarding the concentrator courses I believe um so like interior design and those types of courses so if a student finds they have a talent or an interest in one of those areas then does it segue on well into a um college level program um I guess um say they do interior design and then they decide they want to go to um iupy um later on that won't offer dual credits but it will help segue or prepare them for the postsecondary is that correct that is correct in many cases it would just be um a very intentional um great experience for that student to determine yes this is what I want to do and in some cases our our students also find out that this is not what I want um to do which also sometimes can be equally as valuable when to your point it's so expensive to find that out when you're a year and a half into college that maybe that isn't what you're interested in but yes yes the the idea is that students get on that very um specific pathway they get those great experiences which sets them up for success and they're going to be um if there are dual credit opportunities they're already ahead of the game when they get to college in that major or that pathway if they decide to go in a career they can put those courses and those experiences on a resume and again that's our goal is that students have those options when they graduate here in Lawrence stship thank you for that I do have a question and it's just the the times that we're in are any of the uh courses classified as CRT courses can you expound also for State measures um I know that they aren't but just to just to put it out there that because I've had this asked um previously or can you just clarify that none of these are CRT courses yes none of the recommendations we're bringing forward here tonight are uh considered CRT thank you and just one more point to that Mrs Pucket that each of the courses that we're bringing are from an approved list from the state of Indiana thank you that's what I was wanting you to add thank you for that and these are again questions that I've had asked previously so just to clarify that and again thank you for adding the the piece from the state that these are coming from the state yes yes I truly appreciate the work of this committee and the work of our Educators and determining um with our students what what they need the most um as parents of um immersion graduates I'm so glad to see those immersion courses I remember um uh World lit was was a weighted grade but if you took World lit in a foreign language it wasn't and I I remember those times thinking this doesn't make sense so thank you for being you for applying common sense to these to these issues and um one Rabbit Hole question if you will um and I don't want to go far down the rabbit hole um a students in e8th grade they make a decision with their counselor their pathway they're on their pathway they decide after 10th grade after they've taken maybe their first concentrator this is not the pathway for them they want to switch courses on that pathway we know they need a pathway to graduate how does that work so that is a great question and we continue to build every year we're um expanding our offerings um we're increasing sections of a lot of our Pathways so there are opportunities for students to do that as needed of course our goal is that um in an Ideal World we would get everybody on the perfect pathway right away right but we know that doesn't happen many of those concentrator courses um some of them are offered let's just say you would take concentrator a your sophomore year concentrator B your junior year but many of them also can be offered concurrently so you actually could get a concentrator a and a concentrator B done in the the same school year and then we're also exploring um some other options out there for students that get in some of those jams where we've um have an opportunity to offer some of those courses that are allowed by the state um virtually we have a lot of students that come in in the summer and can make up lab hours and things that they might have missed so we are working to be um as flexible as possible so that we can help those students get the requirements that they need is there room in the schedule do we encourage some some kiddos it might be obvious right from the start that they really don't know what direction they want can they take their principal a couple of principal courses in different areas is there room in the schedule to do that uh I would say in some of our Pathways there would be room for that our goal right now really is to offer as many of the principal's courses as we can at our middle schools and we've increased our offerings there um this year because we really do want to give the students an opportunity to be exploratory and to figure out even before they get to n9th grade what they might might be interested in what they might not um but again we we will have some that will um will take one as a nth grader and realize as a 10th grader this isn't going to work for me and we do have the ability for them to to move as needed great thank you thank you for that yes thank you so much for this information I also want to just give you mad gratitude for having such a robust advisory committee and I love seeing that um you've even included the assistant director of Lang programs I think it's so important to think about all of our students that we're serving I um the one question I did have pertaining to the high school credit uh for the world Lang or the world language for the immersion will they get one high school credit for seventh and eighth grade combined and what credit are they receiving so this is a World Language credit that they would earn they could earn that credit in the seventh grade and then earn an additional credit in the eth grade so they would be able to earn two credits that is correct and for traditional Spanish and Heritage is it one credit or is it two credits that they earn over the course of those two years it would be the same so it would be um it would be the same as a student who took Spanish one as a sth grader and then Spanish two as an eighth grader okay so it's not Spanish one that's divided in seventh grade part of this semester in eighth grade the other part okay nope thank you very much for that clarification also one other question and I was been trying to figure out over the last several days after I saw this in board docs um earlier this weekend about our students who are coming to us um that are uh speakers of another language predominantly not English what type of thought has been given into how to support those students in these type of courses especially when I think of something like a Health Sciences pathway so one of the things um that we have uh kept in the Forefront is making sure that these courses and these Pathways that we have are um are open access to all of our students that want to be in there and we are committed in terms of Staffing in terms of professional development to supporting those teachers to support all students uh regardless of what their first language is thank you I know sometimes we have folks that are in CTE courses that aren't traditionally trained teachers so that's wonderful to know thank you very much thank you great questions for all right so following that so now we will move on um to um Mr gag line uh RFP and internet services good evening president must members of the board Dr Smith we actually have four projects that we want to present to you this evening um they all fall under EAP funding and if you're not familiar with EAP funding that is a federal program that allows School corporations to build out their Network and then maintain the equipment and um it's broken down into two categories category one which will allow us to do the project and get fully reimbursed at 100% those are projects that bring the internet into the building and then category two and based on where we are we located our demographics we can get 90% of those projects done and that's primarily once you get the equipment or get the internet in it's the equipment you need to get it to the students so um as I said we have four projects the first one that I'm going to present is internet service and that is uh simply connecting our main data center at McKenzie to the data center down at East the old Eastgate Mall um like we have as as consumers we have many choices there are many ways to get from McKenzie down to to Eastgate via uh fiber networks and we want to see which vendor can give us the best deal possible so that is that particular item are there any questions was there an outage at the Eastgate Mall location a couple years ago I'm not familiar but that's it contains some pretty um sensitive information is coming through there government level and such that I can't imagine that they would allow that to happen Okay because they've got huge generators sitting outside by the okay any other questions board thank you so we got to go to the next right I don't know you want to go through the dance or yeah no so let's let's let's let's keep talking yeah so the second one we're going to present is fiber to the new lecc on the fort and that's simply connecting that building to the internet in the smartest way possible and that will enhance our Network and that is um one that we could get fully funded for because that's coming into the building yep then the next one is Network switches and switches are it's part of the equipment that once you get the internet to the building it then distributes it throughout the building and so that is a category 2 and would qualifi for up to 90% And then finally we have the self-provision fiber versus lease services and I neglected to put on we which primarily we're working on Sky's test but I've neglected to add that sunnyside's in a similar situation uh Sunnyside if you think about it uh their intern interet traffic um well for all of our schools except for Sunnyside are running on a pipe about this big sunnyside's running on a garden hose uh it's the oldest fiber we have uh it's one gig compared to 10 gigs and it's running straight from this building over and it's causing some issues for uh teachers and staff so we want to get that addressed and that again would be a category one the other um that we're working on with is Sky's test Sky's test is kind of hanging out there uh you ideally want more than one pathway for the internet to come into a building in case one gets cut you can bring the internet in another way and Sky's test is hanging out there and we want to determine what's the smartest and most coste efficient way to connect it to one of our other buildings so we've given the vendors several options and because all of this this there is an e- rate funding year we want to get these rfps out we'll be coming back at the end of the month for permission to uh put these out for bid but we wanted to get this in front of you so you know what we were doing any questions can you expound on the eate funding year it is so we have to start now the whole process so that we can um get the bids in so that we can access the money in June so it kind of runs on a almost an 18mth cycle thank you sir okay any questions about that okay great let's could we uh did we discuss the um network switch switches already yeah that was the first one that was out of order wasn't it that's category one it's going into the building never mind okay um we got all these done all this done all this done um board that brings us to our action items um action item number one um Miss Johnson uh the approval of the collective bargaining agreement good evening Madame President Dr Smith and members of the board on Monday November 6th at our public meeting um we presented the collective bargaining agreement and tonight we are asking for approval of the collective bargaining agreement do so moved second properly moved and seconded is there any discussion all those in favor I I I any opposed this is a great moment we've passed the the colle collective bargaining agreement thank you to the entire team administrators teachers and I I see some of our Union Representatives here tonight thank you for your hard work and your long hours and um really proud of what we've done together thank you um and we will move on then to the administrative salaries Madam president Dr Smith and members of the board we are bringing to you the ad administrative raises classified salary raises that were brought to you at the public meeting on November the 6th some moved second so we've uh it's been properly moved and seconded that we pass the administrative salaries brought to us um earlier um board any discussion I do have a couple of points to make um while I am thrilled to vote Yes this evening on uh both our teachers salaries and our classified staff salaries I will be voting no um on the administrative salary increase um the reason why uh and I I felt it important for me to describe this has nothing to do with how grateful I am and how um how hard I know our administrative staff works on a regular basis to keep this District moving forward but as a new board member I did my due diligence and looked into salaries across the board in every one of our donnut districts as well as bordering districts and was surprised to learn that for our top 25 earners Lawrence Township uh pays approximately 24% more for our our administrative salaries than uh all the other districts around us which um all the rest of the districts have a fairly common salary um so we were a bit outsized there and I also looked at the top 50% of earners and realized um that Lawrence Township actually pays 25% more than most of the bordering districts that also have a fairly common and um and similar salaries and so it's for that reason that I will be voting no this evening on this item um I would like to say um that this has nothing to do with um my feelings or how I how much I appreciate apprciate this the work of this administrative staff it's hard to sit up here and say this in front of all of you um but I I want you to know that this was um a decision that I made in a very deliberative way and one that um that I felt uh if I were to approve would continue to widen the gap between our administrative staff our teachers and our classified staff Marta thank you very much as you know you and I have spoke at length and I've spoken with the rest of um the board as well and let them know that I too um am voting no for the reasons that Marta um has echoed I believe that we have some of the most talented administrators in this city in the state um however as Marta said we have to be very very cognizant of the message that we are sending to our stakeholders and most importantly I think in this time to our classified staff we still have classified staff despite the best efforts um we still have classified staff that aren't eligible for health insurance that are barely making a living wage and it sends a message to them um that when we continue to widen the gap between our classified folks and our highest paid class certified administrators it does send a message and for a district that is grounded in equity I believe it is our due diligence to really invest investigate our salaries that we are paying our certified administrators and do a deep dive in analysis so that we are competitive but they that we are not overinflating salaries at the price potentially of making sure that our classified folks are getting um compensated in a way that I believe as a leader in public education in Indiana that Lawrence Township can do and must do to make sure that those individuals get the best salary that they Poss Poss L can further comments from the board um I will say that um I feel so blessed to work in this district with administrators the caliber that we have in Lawrence Township which are 100% better than in any other District in my personal opinion and worth more than we could possibly pay you um so on that let's um all those in favor of approving the administrative salaries i i i those opposed nay we have the administrators have their salary incre increase we'll move on to classified salaries um um and I think that I think that you brought that up already but we'll have a separate motion for classified salary approval Madam president Dr Smith and members of the board we are bringing to you approval of the classified salary raises so moved second properly moved and seconded any discussion all those in favor i i i i opposed I have it um Mr Smith the approval of the RFP for mechanical electrical Etc Madame President members of board Dr Smith I recommend the board approve the request to bid the mechanical electrical Plumbing for the new lecc as submitted so moved second properly moved and seconded um all any discussion all those in favor I I any opposed the eyes have it and again uh Mr miles the approval of the goo bonds thank you Madame President Dr Smith members of the board at this time I recommend the board approve the 2023 General obligation bonds as submitted so moved second properly moved in second and any discussion on those bonds all in favor I I any oos osed the eyes have it now we move on to the approval of our Personnel report Miss Johnson Madame President Dr Smith and members of the board we bring approval requests for our Personnel reports so moved second properly moved and seconded um all those if there's no discussion all those in favor I I opposed the eyes have it um we are uh to our Personnel report we just approve that oh that was Personnel oh I'm sorry sorry sorry sorry sorry I'm a little discombobulated um so that brings us to our administrator board comments would you have a comment Miss bucket no sometimes silence is just a good thing so I'm going to stand in silence Norman um I just wanted to thank everybody involved from all the Committees um involved in putting all this together all the way up through the board I know it's been a a lot of hours um put in across the board and I just want to say thank you to everybody um and also um it was on my heart to about Veterans Day um if we have any veterans in the room can you please stand we we just really thank you I just want to thank you for your service yeah thank you all for your service and that's all I have Laurence none for me thank you it's done um the only thing I would add right now is huge kudos to that marching pride of Lawrence Township who are ranked in the top band of the United States um Well Done Band uh well done great season beautiful show well done um and one other thing that has to do with colors as well um I have recently been brought into an an an Indian family with my in-laws and I would like to say because I know we do have students in the district I would like to say happy dwali which was this weekend um and that will conclude my remarks Dr Smith no I I Echo with you madam president I did have an opportunity to see the marching Pride Saturday morning they were great on that National stage it's always beautiful to go down to that facility but it's even greater when I realize that our band was in the top 20 in the nation so that that does say a lot and we'll be back next year Grant neth is winter time we move indoors for sports so be ready board we'll have a lot of little birdie told me we've got some very good basketball teams this year so we'll go inside and watch them so that's all I have to report today board well thank you if if that being the end of our um board comments and superintendent comment if I have a motion to adjourn so moved is there second second moved and seconded we are adjourned next meeting

Megan no no all right then moving on to financial report first up is the Safety and Security has been working feedback that we got on our facility is also also in addition toing that we sum time I so we had a security camera bid out um this is part of our uh in the capital outlay there are three parts kind of all in one so there's the cameras and the access controls and the radios we hope to get this year um so this is a part of that um we bid for seven cameras in the base bid and there were three options one of the options we didn't have any bibs on the other one was kind of a minor option with um and I sent you pictures of you a different way to do the cameras at the DSs you can kind of can make the camera more expensive and get more views and in that particular case I was getting more views for reasons of property and not student safety as it turned out um I had one bid that included that option but didn't give us a base bid so I don't have a base bid for that and that option was lower than the base bid the the the the bid we received with option one was lower than the uh base bid we had that did not include the option um and we the third option then was um for the intermediate Center ballfields and we did get a couple of bids on that um um for tonight's uh my recommendation tonight would be that we um not accept any of the Ballfield bids for tonight and just accept the bid for the base cameras from CNC group for 17,600 um do you have questions I I know it was uh having the options in there made it all kind of somewhat confusing so that CNC cover locations this yeah the CNC bid um has two indoor cameras here at the high school and five exterior cameras mostly pointing at parking lot areas around the district um two at the intermediate Center one at the primary Center one at the junior high that's really looking at the high school one at the DSs that's actually the one at the DSs is looking more at the best loading and unloading area so um plus parking lots so five exterior two interior on the the ball field option part of it was I included it partly because I had no idea what it was going to entail I thought we might as well find out um it looks like it's going to be probably a little cheaper than I had suspected in fact the first person one the company that didn't bids that it would be at least 20,000 and I think I had two bids that came out around 6,000 part of the problem is one of the companies that bid on this is why I'm not recommending we accept anything one of the companies that bid on the ball field option didn't give us a base bid so we don't know how much extra you would be paying for the ball fields because there's not a a non-option bid they only bid with the ballfields um and the other company bid uh a total of seven cameras at there which made it quite expensive and we could reduce that down and do fewer cameras but that's a little confusing too as far as the way things play out um I also um did hear from Baldwin Recreation today and they are not interested in splitting any of the cost for those cameras so um that probably makes a little bit of a difference there as well um so um certainly at your direction I can you know pursue the Ballfield cameras after we accept this bid um but I would um recommend that for tonight we just go with the with the base bid the base cameras on the Bas bid but I'm certainly you're welcome to discuss it just lowest base bid was from CNC the lowest base bid was from CNC the other so we didn't have a base bid from uh DH Pace they only bid the with the ball fields I tried to make it as clear as I could in the bid specification um and I they were there and talked but they did not they did not give us a base bit I think it may have just been an error in their submitt uh and it's not the type of thing with the way you do you know the these State bids that we can go back and ask them to change it or give us a different number we talked about it like could you give us a different number but if if they had been in the room they would have known what the other bids were and at that point they could make up the number to make it work so they weren't in the room but it still is not kind of against the rules of how you deal with these um closed bids so for the ones you that are the ones that KSD has rules about so so we didn't go back and ask them what their base B was um and so we only have an option with the ball fields um and the other base bid was for 17,94wh the DSs um is where the technology office is so um we sometimes have stuff going in and out of there that we want to keep an eye on so by accepting this bid that doesn't mean you're going to you're going to stop looking at options for the areas of number two and three so um um number two is the camera and the elevator no one bit on that I did have to have an a general from the elevator company of around 12,000 um it would be kind of out of my budget area there unless you wanted to expand that budget for this year and then I could explore that um uh option three without sharing again I can explore that um we have to be careful how we talk about it no I I no I'm no I'm just saying I could explore spending uh going forward with option three but I probably would do that at your direction uh depending on or we would do it after because I guess the way the capital out money was specified I kind of need to see how much the access control and how much the um uh radios are going to cost and that might be something we Circle back around at that point it would probably be something where we didn't need to do it a formal bid so um if it was something we were interested in pursuing we could pursue that probably just a normal gather quotes kind of way got it that makes sense thank you other questions K has has worked really hard and got very thorough with this and she she goes through and to single detail she possibly can so I I I thank k for going go to the depths that you want to for this um so yeah the uh we have around the capital lay badges just under 60,000 where 40 of that was our capital outlay and around 19 I don't remember the last three numbers but around another 20,000 came from the state with the matching Grant um and just on my initial budget this is maybe it kind of just depends on how everything else plays out but this is right in the ballpark of um of thinking around 25% that's a little over that but it's not a lot over that well you were working a lot of three you were working a lot of things simultaneously so thank you for that and um I know how thorough you are well like I said only has to read your email like that's a compliment because I I like the the level of specificity because if it's not your Mastery content area you you give all the information so even if it's something you don't have a lot of specific knowledge about you can understand the work and the research that's led to your recommendation I would not say I'm an expert in security cameras at all um I do kind of I the way I'll do the bids typically is um by view I'll say we want we want this view um and I do let you know the the biders come up more with you know how to best give us that view um so well the fact that our SRO had meaningful input in this process is good enough for me along with your L work so I moved to approve the bid provided by CNC in the amount of 17,6 second all those in favor please say I raise your right hand motion carries 70 thank you very much Mike has spoke previously discussed that part of the facility tours uh the high school is in need of a conference room space and Mike is here to present tonight on the enclosure that could be um well if you guys read the bo docs and my weekly report uh we had the bid opening we had uh four bids or three four bids come in three of them qualified um the lowest qualified bid was integrity class um with 36,4 $75 and that's what I'm recommending that we that you guys accept in that they they met all the specifications that we needed and had all the documents provided did they a specify timeline on construction I'm going to talk to them about that in the bid we had uh I think we had a spring break so I'm going to either try for that or the first part of uh summer yeah we accept the ID from the glass for the conference B who was it it was definitely me okay all right it has been moved and seconded moved by Kelly seconded by Andy to move to accept the bid from integrity class for 36 475 all those in favor please say I raise your right hand motion carries zero thank you guys just so that everyone's clear if you haven't been following you're watching from home this is what this is actually going to result in the installation of a conference and classroom which we've been talking about all along but it gives another meeting space um for specialized meetings it also gives another learning space that's soundproof um that's what Mike's been working on it will help round out that new space to be more usable for for many different groups um and also both of those uh two items meet our objective of Target area four underneath our strategic plan which is important to note all right but I I also want to point out uh one of our deliveries of the furniture came today so the trick now is is now starting to put those items together and get them uh installed so it's coming together quick awesome that's exciting all right administrative reports we took care of part one earlier and so now we have the parents's teacher program handbook and job description update welcome to C thank you I just need approval of our policy handbook um every year we have to make sure that if there are changes in our program that it's part of our policies um this year we are going through through um our quality endorsement process and so that required me to find to comb through everything so you should have gotten a copy the update should be in yellow um most of them are minor um paperwork things like how many days do we have to complete a file and that sort of thing um a couple new things are we are adding a um parent depression screening um that we are doing with all of our families um we also had to add some stuff about how to handle virtual visits um which we started doing through coid um and then probably the biggest change is the change in the job descriptions the way they were written before were written very much for a preschool teacher in a classroom um and so I've gone in and modified those to reflect much more of what we do with our home visiting program um and I think you've already looked at the parent educator Coach position but in this um particular document I've made um a kind of significant change for the coordinator in the past it has said that we had to have a teaching degree um and my recommendation is that's not necessary frankly I'm not sure a teaching degree is the first thing I would look for in a coordinator it needs to be somebody who understands Child Development who has done home visiting or has social work or mental health um background those are the things we spend a lot of time doing so that's a big change um just that right what it says now is um if the change is approved is that a current um Kansas Early Childhood license um is re is um what's the word I went um is preferred um or comparable work experience and I checked with KS we talking about it it's not required at the national level nor is it required at the state level okay no does anybody have any questions about the changes or yeah what was the motivation to not that I'm opposed to it but to do the depression screen actually that's um one of the national parents's teachers requirements oh is that right yeah um we have it's a requirement that we have protocols on um mental health for our parents substance abuse uh child abuse and um intimate partner violence um so it's a recommendation from the national Center um and because we are going through the quality endorsement process that is one of the standards is if we do that um and we talked as a um staff and decided we thought it was important we spend a lot of time on our home visits talking about mental health um with our with our families it's always an option though for families any of our screenings that we do you know we explain what we're doing and if they say no thank you then that's fine it is so that I know many of both of your co-workers have mentioned comes up quite a bit kind of support in that area with anything else I Mo the parents's teacher hand up with the updates and changes second Susan has moved Tony has seconded to approve the updates to the hand as presented all those in favor please say I and raise your right hand Carri thank you thank you all right so last year last spring we talked about the uh importance of doing enrollment set and so we reached out to RSP who specializes in enrollment studies who done enrollment studies all over um particularly our area neighborhood school districts to help provide feedback to districts regarding what does this look like for plan purp what our numbers look like where's our Trend going and then looking at the next five years or so getting an idea of what this what order numbers can do some districts that helps them as they're doing capital for districts it helps staing so in our situation so got Robert here be up here short and be able share the report that they found that they spent a great deal of time in our community the last several four five months interviews going she's getting pulled out so one thing I know um you're talking about Bape detection my my high school kids before they graduated they put baby protection in the thing they didn't like about it is when you went to the bathroom it no longer smelled like Cy that was the downside that was a downside that was a downside um some little bit of humor so tell me when we're up um so again as this is coming up um thank you for this evening for me to be able to talk with you guys about what's happening with your enrollments um I know you received the presentation I'm going to kind of fly this at about 100,000 foot view um if I get too detailed just kind of say come on let's go um because I can talk a lot as um Mark knows from our conversations um it's pretty cool some of the things that we tried to dig into things that we were very much concerned about like every district is what happens with 2024 with open enrollments and that's going to be tied to Your Capacity I'll talk a little bit about that I know you're familiar with um probably the work that we're doing all around you um particularly with the Panasonic plants and what does that mean as far as what we see for economic development what does this mean for our enrollments so um a lot of cool things um with RSP we are based in Kansas um this Saturday marks year number 20 um 20 years ago I started the company so pretty cool um we do only work with school districts through the Midwest and so kind of the advantage that we have is our product our analysis is all featured towards trying to help you make good decisions based on data with the report um this expectations page um this really kind of gets into what we want you to get out of this report there's a lot of information um and so we try to break it down simplistically so things you can take to the community things you can use in items such as your long range plan your facility master plan your strategic plan how to make some decisions it's broken into these sections basically these four parts and then there's a huge appendix um for other elements if you want to look at some things in Greater detail we'll get started with the past enrollment in demographics so that 100,000 ft perspective um we're indicating that your enrollment is going to be stable with some slight increase over the next 5 years you're going to see some differences between the elementary the middle school and the high school I'll kind of showcase why we see some of those changes happening um capacity um that's going to be one of those elements that with the number of students that can be served in your buildings how does that impact the programs how does this impact who you can let into the district because that's that's one of the key things with open enrollment do you have space um the third component that we looked at was the development activity so obviously every District saying hey the Panasonic plant it's going to have some sort of impact on us um I remember way back when I'm old enough now if you can't tell by my gray hair I used to work years and years ago as the planner kind of City admin for Wellsville and so there was a lot of conversation about here on the east side of Baldwin hey we're going to have this industrial complex that's going to have all these different jobs um yeah that didn't happen did it um so lots of things that are planned for and that's what we try to put into um our analysis of of what's happening in the community so we always start with visuals um I think it's important to um see visuals of what is our District boundary so you'll see insets of maps that show the entire District so you can see the rural area you can see how it stretches up just right to the south side of of the Lawrence School District and then we have a zoom in right here to Baldwin City so you can get a context of of what's Happening we have broken the district into what we call planning areas so we're trying to Target um development so is it a single family development mobile homes Town Homes apartments they all have different yield rates they all track different types of students um number of students and type of students that need to be served and so that's the foundation of how we try to look at the analysis for every community that we're work in all of this information that we collect all these variables off to the side ju just to give you a breakdown we're looking at Census Data we're looking at State data sets your school district data sets the city county data sets all of that gets fed into our sophisticated forecast model statistical model regression model to look at what's the opportunity of students either increasing or decreasing or remaining the same down to those planning areas that I talked about so pretty cool that we can kind of break some of that stuff down to that level one of the metrics that we really try to hone in on is what's happening with li burst so if I look at um what's been happening nationally we use 2007 as our Benchmark our RSP does because that was before the housing downturn of 2008 we compareed that 2007 to 2022 the last complete year of live birth data um we're down 23% in live births so th this is starting to signify that the Millennials are having fewer children and waiting longer to have children right so those elements are going to impact what do we potentially see for the number of future kindergarteners so when we look at um live birth data what we try to understand is where have we been and where are we currently and how does that impact where we think we may go in the future so live birth data one of the the negatives to it um if I to say any sort of wording to this is It's given to us as an annual number so if more of those live bursts were October November and December their ability to be kindergarteners gets pushed out a year right so there's that element there's also the element of migration and how 5 years ago there may be families that lived here had a live birth and they're no longer here and vice versa there could be people moved into the community that didn't have a baby born but this is one of those metrics that starts to set the the conversation of how many um potential kindergarteners could we be getting if we maintain our market share or the market share range that when I look at that last column um those previous years I think it goes back to like 5.8 to 7.5% so if we want more kindergarteners in live burst have declined from like 1300 to just a little over 1,000 when I'm looking at Douglas County we have to gain a greater market share right because that that that amount that we're going after is is less so it's one of those things that when we're looking at a forecast um is it a positive or A negative here with the amount of life verst um it's it's an it's a negative that would be saying potentially a decline one of the other things that we look at is with the past enrollment by grade is um we're kind of seeing a leveling out of students when we look at just the number of students by grade when I look at the senior class um last year it was 96 and then this year's kindergarten class is 85 and so a larger class exiting smaller class coming in that starts to point again the potential for a decline is greater because some of the largest grades are moving through up into the high school the other way we look at this and this is where migration starts to play in is the cohort change so cohort basically as you go from like 2 to third grade or 8th to 9th grade how's that changing over time so what's been great from last year to this year we see some really good increases so that was kind of a a positive ad that started to say Okay live births are declining larger grades in the upper High School grades smaller incoming kindergarten well what will we potentially see with what I would start to coin a subdivision life cycle so we don't have a lot of new developments so it's the existing housing how do people who were in those homes move out and new families move in and do they have school age children this is some of what we're seeing with this bump we also think some of the bump is related to what we experienced in Lawrence with the closing of buildings and people getting reshuffled around in boundaries they may have a negative towards the district so they want to come into your District right so those are some of the things that we started to look at as we move into migration um we're showing you a lot of information here and we're looking at three school years at the elementary the intermediate the middle school and high school so the green parts of the bar represent students that the previous year of the year were analyzing they were here and then in that year they left and so they left are they still living here but went somewhere else our data doesn't tell us that that's something that when you look at where transcripts were sent you'd be able to start to flush out did they stay here and choose home school private school parochial school right the orange part of the bar are students that are new to the district at each of these levels so this is students they weren't here last year being served they are are now being served so looking at that student ID what what's happening so what's great about this is we see a positive increase um so again this starts to say potential for increasing enrollment so we kind of have a mixed bag here some elements saying a decline others saying an increase we'll talk more as we get into the projections when we start to look at the out of District students so these are students that don't live in your boundaries and come in one of the assumptions that we initially make is they're likely staff don't live in your District they're able to bring their kids in and I already mentioned um things that we were looking at with the districts where we get the most kids are from Wellsville and from usd497 and so those are things to see do we continue that Trends um as we move forward in our statistical analysis yes we're going to continue U moving this forward I would say instead of having 90 students we're probably like to be in that 100 to 110 students U moving forward from out a district the caveat do you have space because it may be some decisions where you're like we're just kind of um at the point where the number of students at particular grades you may not have the space um with your Staffing that's something you guys get to control um with the breakdown of how we analyze your District at that planning area level these next series of maps help us understand how things have changed over time so when we look at that top map um that's really where the the greater amount of students are in the city limits of Baldwin City right so where we see orange it's been an increase from 5 years ago 1920 to the 23 24 school year green is where there's been a decrease so again just giving you a sense snapshot what are we seeing for students change down at that planning area level this map I think is a better depiction of what we're seeing with students so it's a heat map the darker the red the greater the location of students um residences in proximity to what we're showing on this map so again a lot of it right here in um this area right to the east and south of the complex we're on um so again it's a mixed bag of increases and decreases and that's why we get to when I get to the projections why some of it is like stable to some slight increases we'll talk about how that happens so development and growth trends always like to start with a visual of of what's happening with census population estimates that's the green line so it's the top line so it's saying more people are moving into the community so that's pretty cool um the Blue Line represents the amount of building activity for residential and there's a little bit but really not a lot I think the high is like about 53 units and then I think our most recent data we're at two well it's an incomplete year until all that stuff happens but you guys know driving around there's not like a lot of of activity um some of the things that we look at with the building activity is mortgage interest rates right they've gone up I know my interest rate on my house like under 3% why would I buy a house that's now like 8% and we think there'll be some pressure to move up closer to 10% If the Fed bumps it like they're indicating they might do in the next go around which is I think next month so we got to watch those things cuz that impact imps movement of our existing inventory as well as new inventory that could be built the red line represents our enrollment change over time on the last few years so you can see we've been positively increasing since um the the pandemic and so I would say we've probably come out of the pandemic where we' say we're at a recovery um most districts we work with we're still not in a coid recovery um with where our enrollment is so your anomaly of what we see just in this particular region when we get into the yield rate um again just to get a sense of we have new developments come online what could we potentially see and so I always like to show usually there's a difference between single family multif family so multif family is everything that's not single family so mobile homes duplexes Apartments fit in that category we pretty similar um that's atypical most districts we usually see with multif family half as much as a single family but again I think this goes into when we look at the age of your inventory and the price break points um that starts to impact why we see some of this we look at where um inventory the the age of it and then we get to the red areas that's where we have the the newest inventory um and as we move into the blues and greens it's older so again planning areas what what's happening with the age of that inventory we look at the home value from the um County data sets um what's affordable what's not affordable and we have some pretty affordable areas particularly in the core area of the community and as we radiate out to the um uh rural areas it becomes more expensive and yeah that makes sense right what do we see for some of that housing product we then looked at where units were being built dots you can see not a lot of dots um same thing if we went north in theorence we don't see a lot of building inventory come over to Ala Blue Valley I'm even Gardener we see a lot of of building activity so this starts to help us understand how some of the Roll lots are getting split and we see uh units being built I'm when we get into the rural area development over time this is a visual to get a sense of by decade um for all but the last column um the gray represents the units that were available at the start of the decade the maroon areas were what was built during that decade and so 2 2009 we had quite an explosive growth of units um in that decade and that kind of helped Propel some of the enrollment that we've seen which is why now you hear me using words like subdivision life cycle how does that change over time um that's the existing inventory is what is dominating right now until we start to see any new potential residential developments from our tour and conversations with the city we developed a map that kind of helps us understand future areas that could develop or are developing right now so the green are areas that are being developed right now where there's infrastructure there building permits could be issued um that's just north of here um is is one of those areas yellow areas are things that could develop it might be closer to the 5 years and then if we have purple areas we out towards 10 and I think most of our stuff is really looking at 5 Years cuz 10 years is kind of a coin flip of of what we might see and then this is a table that then ties back to um what that map illustrates so again you can see potential units that could be built um not quite not very many 30 in the currents and then in the 5-year time period 135 this can change as the economic development variables change as some of the developers Builders choose to start to build so we got to watch this um we also looked at um bigger University enrollments on being a University Town even known it's not as large as um uh University of Kansas getting a sense of of what's happened with that enrollment and it's I'm quite a bit lower than what we've seen in previous years this is impacts how they staff the university this impacts who's going to be living in the community and what the maybe demographics are of who's going to be employed by them will they have school AG kids I look at other places um like where um University of North Dakota we saw them do some Cuts in their Staffing and that majorly impacted what we saw for enrollment um in um their community so this is something again we're we're watching it has an impact um so again some some mixed things with development I would have liked to have seen more things with developments um but we're not seeing that and I think one of the things that we wanted everyone to know is yes Panasonic is just up the road it's not that very much far from where you are but the key indicators because we're doing work in your District um Gardner ederton Lawrence yodora doto um so everything right in this quadrant everybody thinks the do the the Panasonic battery power plant is going to have some sort of Major Impact on them what I can tell you it's all based on where infrastructure is transportation and access to what the development could be um probably there'll be some sort of impact here for sure we saw that with the Intermodal right there's there's there's some movement of people wanting to live in a smaller Community but as far as the economic impact we don't see something that's going to be directly impacting how we would see a lot of new enrollments so student projections so um here we are in 23 24 at about 1,400 kids and when we get out to um 27 28 or actually 28 29 um we see we're at about little almost 1450 the big thing that I see here that's that's happening and why I love to give you visuals of of asking the questions or thinking about how the impact of what we've looked at means for your enrollment you can go back to on like page 11 with the enrollment by grade and you start to see what would call like the Pig and the snake effect so think about the snake eating the pig and as that Pig's getting digested if you think about this by with students not that they're getting digested as they move through the snake there's larger classes smaller classes as they move through they create some of stresses of too much and then sometimes with a little bit not enough um so as we look at the the elementary enrollment on here um pull this up and get my glasses out that's the other bad thing about age um so when we look at this um we have your Elementary enrollment we're at about 645 now so your pk5 at 645 and we have you um by 2829 being at almost 690 we look at your middle school you're at 340 basically about 340 when we get out to 28 29 and then when we look at your high school it's about 420 and you're at about 440 so um maintaining and that's a good thing most districts in Kansas are losing enrollment so we're at least maintaining slight increases and as you look at that purple line you can see we kind of jump up into the 420s 430s and then we kind of we're kind of plateau there would you repeat for the elementary you said it was going to be 20 29 6 what um I say 690 it's actually 670 6 yeah have 668 there um so reasonable forecast for you and and that's why I try to say here's some things that we think are potential for decreasing others for increasing I think it's the out of District students it's the subdivision life cycle as we see older people move on and younger families move in um the the smaller community that drives some people for being connected um is is very different than what you're going to see in some of the neighboring districts um plus you have you have really well um kept up facilities for sure and I like to hear where you said you're going to have more conference room space for some of the meetings that's that's a huge thing for for buildings and being able to do what needs to happen all these different notes um get into how you look at this next page so here we can see we have quite a bit of space when I see green because so green means there's um with the number that we were provided for the capacity we have just on the surface surface um space um in these buildings when we get into Staffing you may not have as much space as indicated with it being um under a 70% school capacity or you may look at some of these buildings in the width of the hallway or um how the programs are best served in those buildings maybe there's not really as much space as shown there so we have each of the buildings listed what that gray configuration is the capacity that was provided um by the district and then as you move move to the right for the past enrollment we show that for four school years says from 2020 21 school year through the 23 24 school year and you see what the enrollment is for the middle row green fonts is reside So based on where they live how how that coincides um with being a resident in the district the top row out of district is just that they don't live in the district but those particular grades how did they then aggregate out of District plus reside equals the attend um that's something a little bit different with some of the districts where we forecast where we're telling you here's out of District here's the in District and we thought that was valuable for you as you look at how you use your buildings how you plan for them with um 2024 um what does that mean for the makeup the composition the demographics of students that could be in each of these buildings the only building where we're showing that there's potential stresses is at the intermediates um so it's not like you can move a grade down to the primary like can't move the third grade down there that would be the same thing we'd have capacity issues there um when we look at um the junior high we could potentially restructure things it would appear that there's space there but that may get into how you staff that building what are certifications do you want fifth graders with eighth graders um we work with districts where there's 58 buildings um that's that's not unusual but sometimes it's the way you fit it into space um so that's something that's an ongoing conversation with your admin team so I'm not trying to Advocate you do that or don't do that got pause there is there is there questions on what you see with the breakdown of enrollments with your grade Center bands just a comment real quick as a color blind person I serving with this chart all you can ever afford a colorine consultant that's you would be good right yeah so I think I think it's it's hard with the purple green bles there's only am I correct that there's only one line here that's over 100% correct and it's going to be baldwi intermediate correct I bet for you the the orange and the green look pretty similar they do yeah yeah um we'll make we'll I'll make some changes because I think there's some things we can do so you could better see it for sure this was cool I will make a note because there there are some things we can do to help because I think 40% of men have some sort of color challenges for sure um so that's the projections by building um these are just some observations that kind of get at where I was saying what could increase what could decrease because you don't need to do a study like this every year um it might be that you come back in 2 years or three years years I want I wanted to set you up where if you do come back and say we need to do a study it's like hey Rob there's more development activity or we've seen some sort of shift with the employment base and something radical is changing um so I think with what we've tried to capture with the data sets um this seems like a a pretty good um forecast for what you need to plan for the other thing that I think you need to monitor is um the preschool right that's again tied to some of the live birth data right so um what do we see what is that program need and I've seen a mix bag with districts um your size and a little bit larger with what we're seeing for preschool enrollment I think coming out of the pandemic I think a lot of parents are seeing that there's a lot of value for actually having curriculum for those preschool students and so some places we've seen it actually go up and other places it's just kind of stayed about the same I think that gets into how can you staff it right with that peer to role model um uh parameter so um don't need to list all these um key considerations um again try to tie it back to pages so you can go back and you can can have the conversation of well we're seeing more building activity or Li burst are changing um and I think this last visual that I kind of wanted to leave you with is with things that could make the forecast be lower or things that could make the forecast be higher so if you think about this on a pendulum of left to right so for the for color challenge the left- hand side for enrollment decreases think about that those are things that could bring our enrollment below the forecast the right hand side is what what could pull it up and then I show a visual on the bottom of how here's our forecast here's where we think your heits how some of those could undulate to make it maybe a little bit more or a little bit less and then there's lots of stuff in the pendix some of that is really for like writing grants or digging a little bit deeper I'll just kind of showcase a couple things like the demographics piece um the city could use some of this stuff for how they look at things to try to attract things we'd hope the city would try to use this as part of um their Capital Improvement plan their long range plan um to to be able to again attract other businesses and and change some of the things so you'll see some other metrics in there that's in the full report questions that you all have I'll just start by saying I'm a huge fan of this kind of stud I think D can drive so many crucial decisions and it's F some things never changed I was on the board when we did theot the last Bond was kind of happening all together we did a study and we were really worried about are we going have to expand everything and they said well where are they going to live which is kind of the same thing we're not building a lot of subdivisions in town and creating a lot of opportunity for new people to move in that not change per but I think this super you questions comments to Andy's point my primary takeway that would have impact to our projections would be housing and of course we also know through our discussions tonight we have a new open en rollment world that we live in we have this Panic thing happen and how that Alles we'll have to just wait and see but is there any other factors that you guys look for for district like ours that help it's kind of back to the new point of of needing housing is anything that stands out to attract people to You Know A District over other districts yeah take consideration just much dat data driven but I think the programs that you offer those are an attraction piece to the outter District students that may come in and choose to be here um there's always the the other things of like a football team that goes on to State and wins things right um those are always drivers of like just excitement other options to get there you have to recruit the right kids right well those other program that program has made a lot of games as well but I wanted to go back to something that you said um I want to make sure that I correctly because I wrote down that you know there are different reasons why people choose yes it's tied to facilities it's tied to housing all the obvious things Economic Opportunity Etc um we can certainly partner with the city on some of that but a lot of those types of aspects are out of our our domain um but you said I thought you said uh the the drive for connection can be uh you know if you want community connectedness and you didn't say it exactly in that way which is why I wanted want to make sure that's what I thought you were getting at um that sometimes people might pick something smaller because of those kind of that intangible you want that smaller connected feel correct I don't want to put words in your mouth or misstate what you said yeah so some of the larger systems around us the the students may feel a lack of connection because they're just so many kids and so I may want to be in a smaller system or let's say I'm a uh we see this a lot with some of the students where maybe I'm just a all right basketball player but I can come into a smaller system and maybe get playing time um there there's there's different elements there which is why I go back to the programming that you offer if we're trying to attract our district students because we have capacity in our buildings or we have the ability to staff those are going to be the metrics that would push you up because of the value you add um that your District can provide there students to me that's very affirming with the things that are already in our strategic plan but it's nice to see how that actually relates those are those can be sort of qualitative components but it's um I I appreciate being able to relate that quantitatively to what we have and what we could have based on some of those things that are a little bit more intangible but nevertheless important um I had one other question but I lost it anybody else have anything I do have a question here if I'm looking at this data right it looks like we have more students transferring into our system at the high school level than other than at the middle school and the elementary level for instance is that a fairly common pattern that you see in other school districts as well where you get more Mobility I guess in those upper grades yeah typically and I think you're looking at the is it the migration it's slide 13 yeah it's also on the table for the projections my building as well but yeah so you there's a lot of movement but if I was to really statistically say where we see the most movement it's kind of a mixed bag as we look at these multiple years um usually at the high school level we see the most change over yeah and some of the change over is related to all that like what what will a household do what's what's the driving Factor way they get jobs and and whatnot okay yeah that bu time to remember your question yes it was related to what thanks Chris do a solid um it was related to what you said about um preschool programming about parents wanting not just again I don't want to put words in your mouth I want to make sure I was understanding it correctly that they're wanting curriculum not just it was it was something on that note I got a little a lot of parents are through the pandemic there were some learning challenges that that occurred right and so I think a lot of the parents are seeing that there's value ad when you actually have an educational piece and it's just not daycare to take care of my and traditionally school districts are very much better suited for that you're usually limited by a budget you're limited by your space and then you're limited by that role model ratio that that drives because you don't necessarily want to be in competition to those households that may serving in school that's what I thought you meant but I wanted to be sure absolutely because that will that will interface with other conversations so I want to make sure I wasn't misconstruing thank you I just say as a comment it's you never like seeing that you have a building that's it's potentially going to be overcrowded in the near future but maybe of all the buildings the IC was built with expansion in mind it's relatively it's not cheap It's relatively cheap to throw to extend that that pod that extends Eastward which is somewhat good news you that was a couple years out right where it's going to be the right at capacity upwards of 6% over right right next year yeah third grade's already there yeah but 28 in class apparently no I yeah we'll have to figure out some really options should be get that point of course but but but Che Point earlier there's not a there's not a viable option to you know currently that diviz second to third grade they transfer up to the intermediate center it's not a viable plane to shift them into the like back into the primary Center for third grade because that buildings would be overc capacity that point if we shift corre correct 90 kids down to that level or something basically capacity from one building to right right right we send to the Middle School d d you get Bud starting discussions in the back of the room yeah no yeah I agree with ear stat this is extremely helpful to kind of see that projection and and uh I I mean truthfully brings me a bit of Pride to see that other folks uh recognize the quality of Bin schools by sending their kid even if they don't live here currently and also the retention that we're seeing growth year-over-year for our kids here we not seeing that pattern hold up for other communities um such as Lawrence or Gardner or that were they have not rebounded from the pandemic we're we're seeing that re down already having for us which is uh very welcomed sure historically at least over the last 20 years it it speaks well of our community that in the face of most of Kansas shrinking we have stayed stable or increased a little bit I think I went to a ksb seminar long ago and he said at that time 15 years ago we were the lowest percentage of US population we've been since statehood because a lot of towns are yeah fading away yeah we're lucky not to deal with those issues so you pointed out in that orange color that uh Andy can't see that um the the IC is going to be at capacity is there any data in your that I don't recall seeing it here that shows how much much I know you said 70% under 70% but is there more detailed information as far as the what your study shows the junior high and high school having for capacity as far as operating under capacity I would say there's probably more conversation about what is that capacity and what I would say is like a functional capacity so how are the programs operating um what are things that you maybe want to use spaces for so like with those kids with robotics um there may be a need for a different space for Beyond just a classroom things that maybe has some more height or whatnot so I think there's ways that when you look at how the programs are operating in those buildings these buildings may be more full than what the grein May indicate so so to me there's more conversation Administration has to have as far as how are those spaces used in is it really uh like if we look at the high school is it really a 76 building or is it something a little bit smaller um typically these are probably more architectually driven capacities and not necessarily the program capacity so that's why I wasn't overly concerned with this um Beyond saying hey you probably need to look at what that is um specifically if you're looking at how can you reach more out of District kids or is there potential for more out of District kids to into your District good notification on any other questions or comments thank you very much I personally would like us to be able to share this with our friends in the city leadership just so they have access to it it's great information to have um I know they're doing their own own their own studies as well but it's always good to find affirming studies and and for everyone to be aware of of all of those elements because it all has to work together um if you wouldn't mind nope not at all I made not of that already perfect okay all right good work thank you very much thank you break intermission you guys needing a break okay keep that fresh in your mind because it'll segue nicely to our three-year Staffing plan uh we'll call a recess all right we'll go ahead and call the meeting back to order at this point we will Circle back into the three-year Staffing plan all right as I'm um I shared with you previously the the three-year Staffing plan that we started at last year as we were trying to prioritize hiring we want to we want to utilize this as a three as an ongoing three-year Outlook in terms of what are the needs uh for a district in some cases it's uh a maintenance of positions in other cases it's okay here are some new positions that we may want to consider adding based on needs programming uh Etc um and so what I've shared with you tonight is just a first draft I'm already noticing an edit where it says August 4th I need to update that date there so I'll take care of that when we uh when we move forward but this is a first look this is not a um an as to approve tonight um what I'm wanting to do is gather some feedback we've heard uh some information we we've we've just talked about an enrollment policy we've had RSP come in and provide the enrollment study um what I've got before you is for some consideration and eliciting some feedback to you essentially what I'd like to do is present this to the board in December um for an ask for approval and I'll explain why um there is we're we're we're undergoing uh some uncertainty with funding and just just calling the spade a spade so we are in the fifth year of Ganon right so this was the fifth year where we had a guaranteed Consumer Price Index of 3 years that allowed us to have a a financial idea of what the per student funding was going to be um so we're in that final year um this next legislative session the legislature has the opportunity um to kind of step away from genon at this point um there's some debate in terms of uh the constitutionality of it the the courts ruling over it that's still uh in debate but anyways with that said um with talk of with with the per pupil funding itself which this year was 5,088 um which is fantastic but it only counts for the highest enrollment of the last two years when we talk about state aid for our budget we've had an increase based on what we saw here an increase of about 41 42 students this year ultimately based on RSP study those are students we have to pay to educate but we don't get funding for them until next year um and so as I'm looking through this I'm trying to to give our administrators an opportunity to plan ahead get an idea of what we need to move forward and go through and so what I've got is the the first two items on this um are that I'm looking at right now and and trying to get some feedback um item number one and I I've listed as maintaining expiring Grant funded positions so the first four are the Esser funded positions that we're in the final year of next year um at the this time they those positions themselves won't receive any exra funding but they've deemed themselves um incredibly important uh in all four buildings and the ask from our operations team when we met um last week the the ask from our administrators is to do whatever we can to absorb those within uh the budget next year within the general fund um the fifth position there the social worker at the junior high that was also an Sr funded position I I have to give a lot of credit to Charlie through food and nutrition the reason why is through her diligence and work with our administrators within our buildings we were we we've got a more accurate depiction of what our free and reduced numbers are for the school district and because of that our free numbers increased to a point where I feel really good about that um Nate has uh been able to shift what was that position into atrisk funding and so it's not relying on Esther funds so that position itself we we've got a plan for that one um the the other item there that's listed uh and what I've got on in board dos is different than the handout it was a last minute change that was made Friday afternoon um to our health aids we've got one per building and that was established in if with the the idea of kdhe funding and Sr funds to make sure that we had those those health aids with the buildings they've also o deemed themselves or work themselves into relevancy in terms of the the operations of the buildings with students with the medications that need to be taken on a daily basis dealing with uh with your daily the health uh the health needs that come through um as as well as just needing to have that that person that has the the the Safety and Security when when someone gets hurt when an injury or an accident takes place that's necessary also as part of the kdh grant was the district nurse which that's the one that's within board dos that was different than the handout that you have um those are all funds that we need to figure out funding for so we we've got some work cut out for us the the work that we've got for the SR funded positions Ashley and Nate have been working really hard figuring out through atrisk funding through the title funds that we get with our local Consolidated plan are do we have the ability to um roll some of those uh salaries into that so that we can maintain them um that is and we feel like we're off to a good start there um again next year with our our atris funding that's coming through um I I I feel like that's a place we need to go the the the state funding per student I'm hoping that the legislature will do the right thing and continue to to see an increase per student with with the funding another aspect that's that's out there is the the notion of capping our U County assessments at about 4% um as a taxpayer sounds pretty good to me but trying to navigate the school district that's also a financial concern that would have to be worked into the budget and address to the budget um special education funding is something that's getting a lot of attention right now as we talked about when we did our budget hearing it's only being you it's only being funded at the multiplier of 69 not 92 and so there there's talk of the the need to increase special education funding my concern just being honest my concern is that special education will get funded and we'll see that cost being taken from either the general fund or some other waiting that's currently provided to schools um when we've got money sitting in Surplus we don't have money coming back to taxpayers we've got the money to fund it um I'm hoping let isure will again do the right thing and advocate for uh fully funding special education while continuing to fund our education programming at the level that we've had we we've noticed the Last 5 Years so the second item that's listed there is it's important from the the the notion that um we we're in the need of an Ela teacher at the high school if there's sufficient funding from 24-25 with the new graduation requirements that are starting with this year's 8th grade ERS and with that um a graduating senior from that class would need to have three and a half credits of of an Ela transcripted course and then appoint five credits of a communication course that could be journalism um that could be speech that could be debate forensics the dist districts have some flexibility with that um to be able to make sure that we are adequately and effectively providing for that um The English Department is in need of another staff member uh to be able to to pull that off um and what I put there is uh just from a salary perspective uh what a a base salary would be uh for this year if you look to 2526 and 2627 what I've done is I've filtered through um some of the positions that were um on the docket and given consideration this year and and move them down for consideration um for future years a lot of this was was based off of feedback again from the operation team we went through a ranking activity last week um and then to be able to come through and do some finalizing in terms of a plan for a board consideration to adopt next month um i' I'd like to hear your feedback and for those in the room this is not a set and stone concrete plan this is something that's fluid and uh responsive so um last for example this year we we modified and updated our plan two or three times in response to our enrollment needs that took place in the spring so what this does is give our administrative staff and teachers in these current positions some some security of knowing that that this is the district's plan to move forward um so they can uh focus on getting ready for next year um I've discussed this with Mr kerran uh from the Teachers Association and and Tyler wolf and they are aware um they uh they also advocated for for the maintaining of the Student Success teachers from the buildings um because they they have seen firsthand as teachers the benefit um that it has had and the the positive impact that it has not just on their classrooms but they also see it from graduation rate they also see it um from from student attendance perspectives and then morale within the building uh through the students so um that this is this is kind of what I'm looking at right now um I'm I'm happy to to hear your feedback or answer questions to the best of my ability um first question is uh related to the social worker position at the junior high is that already shifted over to AIS funding correct so it's not drawing off that est's money this year at all that is correct we've already moved it um Nate do we start the year with with that in N risk or did we do that couple months in the movement of BU social worker yes we moved her to at risk yeah we've already moved yeah so about month and a half so since we budgeted that est's money that to be encumbered by it needs to be encumbered by September it's based our we'll have it exended by this okay okay because if I'm at if I'm doing the math here this is in number one up there that's approximately 10 positions total I mean health aids trying to maintain yeah so I guess my only well I gu make one comment my second comment I guess is that um you know we need to be forthright with these folks as as much as we can be about whether we're going to be able to project out to being able to continue to afford their positions and I'm absolutely in favor of doing so and I'm absolutely in favor of the timeline of of December of making that board action there uh allowing those folks to like if we did get into the event of we not able to maintain all 10 of those positions giving them enough of a time frame for them to say okay I know I then my position expires July one I can I can move on to aide for the positions I hope that's not the case I hope we find every nickel under the couch but um those folks are knocking out the park I mean every time I go into a school there's there's kids getting like you said medication or they're getting interventions from these Specialists here so yeah these are all vital positions for our schools and that seems STI gr well as you call Chris to the district nurse and two health aids were part so we we have't list there just because they currently funded with those but that KD money will also expire in the same time frame okay okay other comments to close out what I I I just want to to to state that the the funding I'm not trying to be operating in hyperbole I mean it is a real thing um I'm not trying to be dramatic about it um there are some other things that I will be looking at just to be proactive I'm not looking at this in an effort to make a replacement or Jud a quick decision and there are other programs that we offer in the district that that cost uh we've got some matching Grant uh positions um you know and I'm just in an effort to be transparent but not in an effort to say hey I'm looking to to Outsource I do like we did with food service in order to make informed decisions I do have to look at the at other options to be able to say this is why I think we should maintain this is why we need to invest or or this is this is where we're need to go um our parents's teachers program is a fantastic program um but it is it is one that it requires matching grants and it and it does have an expense to it um just to be able to do the due diligence we'll be looking at what the other programs offer and I'm going to tell you right now as as a parent that's been through parents' Teachers Program um I will tell you what I've witnessed here in one year in the work that our parents's teachers program does it's going to be a tough sell to me to say that there's another program that uh provides greater value um so but I do want to be transparent with the board I've got to look at when you talk about looking for every penny and dime under the couch I sometimes I have to look at those uncomfortable things and I want to let the board know that's one of the things that we're we'll be looking at but but my my my gut feeling is that they're going to be really difficult to prove to me that there's some somebody out there that can do um can match or or even do better than what our our staff does cuz they their lights out with it well to Echo that I'm glad you brought that up because you know the next board is going to have to make some hard decisions about some of that and speaking about the budget it's not speaking in hyperbole what people often don't understand is that school part of school budgeting is sometimes in a situation of hyperbole it isn't like this is the amount you're going to get right now we still don't know what that funding structure is going to look like next year but we have to plan and um anticipate for multiple scenarios what makes me feel very protective about parents as teachers though I fully support looking at all options because sometimes just the looking of the option exposes another potential solution or brings it to awareness in a way that um something else reveals itself but just what we heard in our enrollment study of some of the things that may be helping um our stability is our quality uh preschool Early Childhood Program um that's what I heard it isn't just getting together it's having curriculum it's having points of Outreach which our parents's teacher program does an excellent job of so I fully support you to study it um but there are lots of reasons in terms of protecting our overall enrollment um to keep it but at the expense of what else that's always the decision at this table and I wish the next group very well with all of that um I know those decisions aren't aren't easy um I think the Student Success prioritization again um we don't have direct evidence to link that but for some reason Baldwin has been stable when other people are still recovering and there is a really good article if you guys have a chance to read it in McKenzie and company that analyzed how schools spent their Esser funds and for those educational institutions that went to these what we call Student Success but went to those kinds of programming approaches it has yielded terrific results and it Bears out in the data so I think that's very supportive for why we um front-loaded so much of that in those areas and I I have to at least from an anecdotal if not a direct evidence way have to assume that that has had at every level um a stabilizing effort our teachers are saying that our students are saying that um but to protect that again at the expense of what else we you know we can't do everything and we know that so thank you for looking at all the options and giving us time to think about all this too does anybody else have anything to add on the three-year Staffing plan at this time I would just say and our data is saying that is it our teachers are saying that our students students are saying that about the Student Success teachers and based on Ashley's update or data is also saying that you're thank you for making that point yes you're right so it is saying that yes mic drop Susan you got it okay Ashley Mike drop Ashley Mike drop Ashley for sure um okay Bond update I'm happy to provide that update if you would like me to or Mr Dodge I'll defer to you first if you'd like to go and I can add on it's up to you okay what I I just wanted to uh just kind of bring back um from we've been we've been reflecting on uh the bond issue with our subcommittee And discussing a variety of different options different needs Etc um there are some things that are are that that are coming to be that involve a calendar and a timeline um and so we what we've talked about is um the idea the need that with drr we we've got a contract that says we give them three opportuni um the opportunities exist within a timeline the the timeline that would exist that if the board were to consider doing um another go at it uh at the April election itself um that would be an option number two to to proceed with taking feedback from the last go and and looking at uh the the options that we have and looking at you know what can we do to to hone in feedback that we've elicited when we've talked with with voters and and learn from that um what's important is to know the timeline also that we've got um a bond commitment that gets paid off in September of 24 and the Mills associated with that um are roughly five and a half six Mills um itself and so if if we choose to to uh move to a next election next fall we would be looking at those Mills uh being off the books itself so you kind of we've got that discussion that that's there we've got a transition to a new board um when we've got a for new board members and and I'm glad that they're able to be here be here listen to part of this conversation tonight um just to kind of really reflect as what some of those next steps could be um if there is an idea looking at something in April then there's a timeline that would need to be um to Mo to move forward so a decision would be need to be made for an application that would go uh before ksde uh by the around the 20th of January and then there would need to be um in the 20th uh or in January the January board meeting um a decision by the new board uh to proceed with question on a bond issue um so there there's a lot of things that are timeline related and so that that's what we discussed there um any any other items of note you said in April so does that mean that's um just like an outside that's the only thing that would be on the B no it be the regular election that' be the regular election in April we went the other way and it didn't work very well so I'm just going to read the recap because we've been we've been meeting and I think I'm just I'm going to read the recap that I sent to the group because it it includes what Mr Mr Dodge said but also I think captures um what what the process has been overall um again in the spirit of transparency um but as Mr Dodge said we are contractually obligated to give it three goes and if we don't then that means we have to write a big check to someone for doing nothing so we looked at that option um do you just punt for an entire ire other year so when Mr Dodge talks about scheduled Mill falloff what that means is in the absence of doing nothing um while you could bring forward uh potentially this is just one of many options that we've talked about and looked at while you could do nothing um or and wait for that or bring something forward that's M neutral if you do nothing imagine a ballot that says will you vote for this for with an increase of at least six MS right so part of that Mill management is not in an abusive way of the tax dollar um it's in studying best practices in all districts why does doto why are they able to do a rolling Bond every two years is because they preserve those you use your money to work for you um and when we say for you not people at this table but for the investment strategies of your District while also being mindful of paying things off because of the way we paid things off that is why we were in the position financially last time around to generate the large dollar amount that we were by holding flat so that's kind of one of those things it's important to keep track of um so those are scheduled to go away with that being said and I'm sorry I know it's getting late but I just think it's really important to lay all this stuff out but as our bond sub committee has continued to evaluate feedback from the first attempt and by the way no big deal communities take more than one attempt all the time hasn't happened in Baldwin before but this is a normal process um that's happening in the climate overall um and it's important as part of the ongoing work but as we've continued to evaluate feedback from the first attempt while doing our best to also respect the board election process and that was has been very important to us um while also balancing the realities of scheduled Mill falloff in the absence of not putting forward a plan while also revisiting the needs on our recent October board facilities tour which we just did a few weeks ago because say we wanted to assess if all of our prior studies still track um as we discussed at our last meeting um in October of the full board with the full facilities tour um with the mindset of approaching everything a new we had agreement at this table that all that we had discovered and highlighted previously from the community surveys um also the community staff and student uh committee focus groups those things as we discussed seemed still on the mark in terms of the study results in of themselves and that was important for us to have that new lens to be in the buildings and spend the day doing that um and so the work of our subcommittee has included what suggestions or direction we can offer as a result of those consistent facilities and programming findings and what the options are and I cannot emphasize enough what the options are in every direction um doing so within a climate of increased cost overall big picture your tax dollar stewardship and listening to and reflecting upon the district philosophical landscape has been the focus of our work so I did want to report that a little more holistically from that other side of things too um and that is what we'll continue to do along with the onboarding process there's a lot of transition no one here wants to be presumptive in any way about and we are trying to be mindful of that that transitional time um and also there there are deadlines looming and so just to be very out loud about all of that and what that means want to make sure that there's awareness about that that's all I have to add unless Phil or Kelly you have anything I missed I don't know if you want to go to any more detail about stuff um we can um I don't know if you want to or not just I mean there's not really nothing said in stone but it was just kind of some of the some of the options yes yes um so options as far as Mill neutral and communicate that to the contractor uh the construction manager which is Lloyd Builders and communicating that to the architect what does that look like CTE and security were always the priorities um again looking at all of that with what can we accomplish with this so we've been looking at that option we've even looked at the option of um what does it look like again with just the increases in the last year to do we've we're trying I know Mike is working very hard to absorb um some of that in capital outlay planning for Field improvements but what does a a working in tandem situation look like with that too so am what what else am I missing I me talking about doing the like a two-part oh yes thank you yes also that was another option that we talked about looking at even a a two ballot question where you give voters the option of here's what you can do for Mill neutral uh which would be focused on CTE and security and here's what it looks like for this amount more to do XYZ um and so again when I say in every direction I really mean that because we're we've asked these guys hey can you even look at putting this in a different place would that cut down this problem there so you know it it's not starting the process all over certainly but it is certainly a willingness to um revise and to look and be Crea yeah trying to be really responsive to the feedback that we got voters you know even down to the idea of one of the one of the hard things that for people conceptualize was the semar pro process right where we have this construction manager at risk where they're saying we're going to do all this really great stuff but you got to give us money and then we then we'll do the drawings because people don't understand it cost a lot of money to do the drawings so we're we as a district are saving a lot of money by not having to pay the architect for all of these detailed plans and then have the bond not pass and now we've got to pay out all this money so what we did is said okay let's get the bond passed so in an effort to make that more palatable to people and have people have a better understanding that process to try to have more detailed renderings more detailed information on what space and square footage and things that people can wrap their minds around where their money is going which program specifically instead of being kind of nebulous and just saying let's let's we're going to do this really great stuff just trust us give us the money so we can do that now we can we're going to try to make it be a little bit more yeah you know concrete MH I may have miss this um I know you mentioned April but is there a ticking clock on the three tries with DLR no okay it's just next time we try it needs to be with DLR M two more next two more times right hopefully hope one but there's no hey you got to do another one within two years or anything like that okay does does it count if we have multiple options within one ballot as two tries no no no okay convenient um but like but essentially I mean just for Simplicity sake here for my little brain like we could take the previous bond proposal parse out into two parts or three parts and say vote yay or nay on all these things as a community I mean I mean there's probably some adjustments in the modifications you you would write it so you've got part one to Kelly's Point CT insecurities part one and then facility improvements could be part two part two cannot pass unless part one passes so it's dependent so part one could pass on its own part two could not part two could only pass part part one passes and it's a little bit of a consolidation too of part one the Safety and Security because if you remember on the the previous attempt we had a lot of stuff going on like the I the traffic flow the I the uh ball fields Improvement I think those are kind of things that we're right now exploring the idea of like maybe there's not as much success you know not as much pressure to do that from the community so kinding to focus really our efforts on where the most of the feedback came which was you know you know things that are cly critical that n not really wants but have to have and had to have yesterday but don't have yet which is the CTE Improvement the improved parking lot or the improved um parking at the high school and the enclosure of the Breezeway yeah we're what we're kind of you know just talking about now is making that our option one and then some moderate you know minor improvements that gets the the athletic field usable at night for soccer you know with lights extend extending the track just some some minor things you know not not you know making it you know as extensive as predes Bond kind yeah so in that setup option two has to be dependent upon option one passing or you can have them on equal footing my understanding is option two can only pass if option one does okay but option one would be the CTE thing yeah yeah I just was trying to think if you could legally go about putting them in equal footing to say vote for whatever you want to vote for here and then let chips follow may but like it makes more sense to like almost two complete separate plans is what you're yes yeah yeah the Su Sal well in our decision to um change the bond and interest Mill Levy this a couple meetings ago is having some influence on what sure our options I mean not our options it doesn't influence our option excuse me and it it influences that M neutral correct amount that we can work with right reduced because that's where we cut this past time I think that's just just cuz that was a place that um but again just looking at all of those things and not to get too far into the Weeds on any of that but um just just to be clear to convey the it was a misnomer the last time around that parking here was a hidden thing of a of a sports complex agenda parking the parking problem here and the roadway it would is part of what we've given the architect and the construction manager feedback about being in that Mill neutral that is security it always was security it still is safety that yeah um we we need that over here um we're just getting lucky with some of the congestion issues that are happening so um that would be a component of that but we'll continue to report back to the board um work with uh new board members um the architect and they've they've been given here's several different scenarios go to work come back basically we didn't want to be presumptuous you don't want to overcook anything that's outside of your bounds but we were also in this kind of weird situation where we needed to keep the burners on so that it wasn't handcuffing anyone one way or the other um with with decisionmaking around that if we just stopped and did nothing that makes the decision really for the next Group by doing nothing by doing too much that also makes a decision so we've really attempted to thoughtfully navigate this really kind of odd position to be in um with taking all that into consideration so I hope that makes sense yeah I mean to that point I mean if we're if we're looking at this timeline of potentially looking at um uh would you say March or April ail April April Bond uh and something that conversation needs to happen or the decision needs to be made by in January by January 20th which is like 5 days after our first board meeting well I think as special work session in early January would be would behoove on a number of levels that that you where you can really just focus singularly on that as well as any other trans that that's kind of what I personally had in mind and shared um to put all of that into the format of a regular monthly business meeting seems unwise we it on tonight and that's a hard ask to to not that they're not capable individuals but like the first board meeting welcome to the welcome to the show would you like to pass a bond issue I mean I just feel like that's a big it is a big request to you folks but or not not all but everybody I mean it's a well that it's I mean you you have to I mean with that with that timeline of wanting to pass in April means we have to do it by then so we either have the option of just trying to Ram it through before everybody leaves right and then get you know then be accused of saying oh they're just trying to push this through before they go off or leave it to the new Bond so sub committee said hey look I think the best option kind of it's it's tough like you said to come in to be first meeting we we talking about I think the goal like Kelly said is to keep the wheel keep everything in motion hopefully have enough good communication with as this sitting board so that you guys are more comfortable with it than maybe you've left it in our subcommittee's hands and so let's kind of transition that information hopefully they can be in attendance and be listening to it all as well and and then just try to as smoothly as we can yeah ideally the timeing would create a 60 or 90day window to really allow that but under the circumstances to Kelly's point we either have to put it off till fall and have some Mills fall off totally different optic to the voter than it would be to look at it now so so options for elections are April August November I mean what what other is it just any month that be it's April and November or special election when you do special electional election no special election it does as as we know we learned this last time it comes with cost I significant amount of money to put that on okay yeah a cost and then maybe a participation challenge I mean we had much higher turnouts for this last vote than we did for our bond vote I I mean I'm not saying that'll always be the case but I think you have people going for other motivated purposes mhm it's not a single trip yeah I mean the timeline stinks no matter which way we shake this thing out yeah I I think do we owe it to the voters to put something out back in front of them I just don't know when that well I I won't be too for here like I I think our plan as it stands now to continue to to make progress to develop something is spoton and so if we can continue the conversation in December and see what all we cook up at that point I think that's a smart move and from there we can figure out what what's the most advantageous time for us to work with here and it may be I mean it may be a special election in June or something I mean again not not advocating for that just saying that there's there's a ton of options and branching logic that gets applied here but um I think we owe to everyone to continue the conversation and maybe somebody said this but we mentioned that part of this whole process with drr and trying to be more specific is meeting with Educators or you know uh teachers that are in the the CTE facilities saying what they need to have and that kind of stuff so I I will be scheduling got a DLR is confirmed with me the the date of November 30th so I will be working to get teachers administrators Mike uh myself um if there to be able to get in and be able to navigate what what do those facilities need um as they go to design what they're looking for for the CTE side and one of the advantages of doing the facilities tour that we just did a few weeks ago for those board members who will still be here I mean obviously Phil's been working very closely with it as a member of the bond subcommittee um but for Chris and Susan this is not I mean that was that was another reason why it ended up being really beneficial for all of us to be here because we've all been able to see um up close the things that we've been talking about so understand that it's not ideal but the three options were to uh push something through before you go off um completely just hey your problem now um and then risk if losing six Ms if that wasn't really what the new board wanted to do maybe it is but either way that can be an informed decision and by our in action we don't make the decision for them so that's been kind of the the the line we've been trying to tow as our bond subcomittee has continued to research all of the possible options so yes taking this uh up to the wire going to be like working the last your turn hey we run through the tape I mean I app I all right well we will we will be in touch on all of those things as they continue to develop um with all parties non-resident enrollment policy adoption so we took care statutorily in our special meeting earlier tonight presenting the policy having the discussion giving the opportunity for public testimony and now uh we can take formal action with the adoption of the policy if the board is ready to do so before uh calling for a motion is there any other discussion that board members would like to add on policy jbcc seeing that there is none uh what we'll do with this is we'll do a roll call vote for this as well once a motion has been um established and by resolution did you already mention that and yeah I'm sorry no I didn't by resolution so that means there's specific verbage for the motion that has to be said um stating the resolution is never a bad idea as part of the motion yeah oh yeah we all have to sign it this is one of those that everybody has to sign when we're done you want me to read it all do I read the whole thing I do best read read whereas Kansas law KSA 72 2236 requires the Board of Education of any Unified School District to adopt a policy to determine the number of non-resident students that the school district has the capacity to accept in each grade kindergarten through 8th grade and program grades 9th through 12th for each School of the for each School of the school district pursuant KS KSA 72 3123 and amendments there too and I feel like we should be Coral reading but okay whereas UNIF School District number 348 Douglas County Kansas timely published notice of and held a public hearing on the 13th day of November 2023 to hear and consider testimony and evidence on the proposed policy and whereas the Board of Education of Unified School District 348 Douglas County Kansas has considered the testimony and evidence presented or submitted at the public hearing and determined whether to adopt or revise the proposed policy at a subsequent public meeting of the board now therefore be it resolved by the Board of Education of Unified School District number 348 Douglas County Kansas in a meeting lawfully assembled this 13th day of November 2023 that the attached policy shall be adopted and published on the school district's website I move that we adopt is this where I moved that we adopt the Board of Education of USD 34 Douglas County Kansas on this day that we approve the policy as written that works nailed it second Susan has moved and Kelly is seconded to approve policy jbcc uh by resolution as it was read um all those in favor I'll call on individually um Kelly yay or nay Ashley Megan you should call on them as board clerk excuse me if you can just call on the names and then um that's how we should do it Susan shine yay Andy Parks yay k bth yay Tony Brown yay CHR yay yay thank you policy has been adopted 7 to zero no new business mve mov on to board member input inter local report um our meeting is actually tomorrow um so I do have a couple of rando um did you say Rando that's amazing after a formal resolution go bring it back I love it balance it out uh spent uh most last weekend at the KB conference in wit um and there's much discussion about uh special education funding oh okay uh special ification funding um I did do a presentation about our our strategic plan for our Co-op as well which was nice to have the folks who are are involved in inter locals part of that conversation it made me feel very grateful that we only have three districts in our inter local some of them have like 13 different voting members there so that's a much bigger um uh of a headache there so um the other DET I want to share with the whole board is that um you know our and local board is comprised of two members from each of our District so six members total um as of my understanding currently starting on the at the February board meeting uh for the inter local uh only two current at most two current board members will be carrying on into that a future board so uh two lost re-election two chose not to re run so yeah so we will have a very different uh disposition to makeup for that interlocal board uh and that again that will start in February not in January this was the delay in sequences there so um I'll continue to uh communicate with you all about about what those changes look like as well going forward but we won't know what that ends up manifesting as until uh probably until the February meeting there so um just want you guys to be aware that there's going to be that um that that big of a shift so um but that's it from the school board or the interal front but anything else tell you're still the president I don't know for now right now you are yeah yeah the yeah yeah sounds that way [Music] if let's get all plays out I just want to be clear that I wasn't one of the board members that got defeated in that's right that's it okay thank you uh miscellaneous any board member have any miscellaneous [Applause] items passing this around for signing um related to those trans transitional items um Mr Dodge has has already reached out and I will be assisting um with onboarding and being thoughtful about as the new roles get delegated which two are serving with the inter local Representatives who's who's serving for the baldon Education Foundation rep all of those things um there's good coverage Susan's our chair of our um District site Council um and we have um and Phil has done negotiations before but all of that will be for the new board to figure out um but there is some good experience that's spread out among the different areas that will be helpful but it's always extra challenging when it's a switch over four and not three um so you'll work together and work through that and that's why I think that early January just a work session would be helpful in addition to the other conversations that are having because we want to be as thoughtful about um an effective and empowering transition as possible um to get everybody set up and rolling um KB delegation I just wanted to quickly report back to the board that was our other third amended item um part of what you get to do is you get to represent the school district when it comes to the ksb convention that Chris was just talking about uh the delegate assembly was on Saturday thankfully they allow all that via Zoom um so I was able to participate there were three motions that were asked to be voted on that I want to make sure and report back the first one is the um resolution on state issues for 2024 um that can be found by going to the Kansas Association of school board um this is when districts have the opportunity to uh represent uh the Coalition of the things that are part of discussion with the State Board of Education um things such as the new enrollment policy without an equivalent explanation about how all any of that gets funded that's an advocacy position that KB um tries to work on with legislatur on the behalf of school districts everywhere and so each each district gets to send a representative either in person or by Zoom uh motion two was the Federal priority issues of 2024 those can be looked up of how how that is and the third motion is it authorizes ksb uh staff to make technical grammatical or format changes to uh a misnomer in a in a motion which I always find interesting um so I voted in favor of all three and um that's pretty much it it was about an hour and a half on Saturday at from 11: to 12:30ish somewhere in there um the new president- elect was um also elected the the design the designated President elect um so it's an interesting process and it's it's it's a good experience is it Kevin Cole who's going to be there yes okay so just as frame reference to Kevin Cole's a board member in leet County he's one of the members on the local board there as well he have talked for years about that level of advocacy and I I was thrilled to hear his name as a feature president because I think he'll bring some of those conversations not that KB doesn't advocate for sped funding but having a having that President also have experience that we all experienc in being part of an their local will be very very helpful yes his special education background is really interesting he's he's a business guy he's worked in I mean he's is passionate about education and he's been a community servant for many years and um grew up on a farm and he gets it and he speaks to it uh in a very you know high level educated but also in a plain spoken way that you know is I think really is able to connect with people so I think he will do a fantastic job um but did want to let everyone know that our district was represented as part of that process and and that's important so that's it superintendent report all right so and this this ties along nicely um first year superintendent I didn't want to touch this topic uh just I was trying to get to know the lay of things um as as things evolved last spring um with with financing with budget with legislation and everything it it it got me wondering um and wanted to reach out to to this group and and again with the new board coming through just wanting to kind of get the pulse on something um as districts you have the ability to as a board have ability to designate legislative priorities and and basically you're identifying what are those things that we value in our education system that uh that we we want to see uh represented uh in Topeka in that sense it allows the ability to on behalf of the board to send information to uh our legislators invite them in to to be able to have discussions and and speak uh on those those particular items if that's something that the board would like to have future discussions on um I'd like to be able to put that uh on my to-do list and start thinking of again with the transition into January and February there's no there's no rush to have these to my knowledge there's no deadline to establish those but I just kind of wanted to to get a feel uh see what you what your thoughts are on something like that I think I think it's a good idea right um having having served at that level it is helpful to have Clarity from the the major constituencies that you serve um and I know that Lawrence does this in a very deliberate fashion this time of year uh before the legislative session begins and so I think that it formalizing that as part of our school district I think would be a step in the right direction it's a little bit of effort to have to put that together but I think that the the benefit is the clarity that we get as a district to sort of say this is the these are our priorities right and we would like to see you act on these whether that is successful or not is is always up for grabs but um at least you make the effort right if you don't communicate those priorities then um you don't have a you don't have a voice at the table so I also think it'd be positive not only for both sides because you know for some well I mean unless you're passionate about researching and following that stuff the normal board memb is going to be busy with their careers their families and they're not necessarily going to be up to speed on what is even going on currently and so I think being able to have that two-way conversation with those people and have them you know um I I think it it should be a positive I agree and in the interim I I did serve on the Kansas advocacy Network um this past year but I it it was really just a learning opportunity and so I zoomed and listened and learned and um you know I'm not doing a lot of advocating at the state level just learning but I I speaking to formalizing kind of that understanding I'd be happy to report out the Fridays that I do sit on those meetings at our next board meetings just kind of to touch base on those um key points that are going on in the legislature but I think it's really important to your point to hear straight from our representative too Susan I think that would be awesome uh as part of board member input that way it can just live there in the agenda and if there is anything then you know just like in local there's nothing there to report that particular but then it gives a lived place in the agenda and that that communicates value yeah um typically are these legislative priorities for the district like co-developed with our legislators or these are like these are what they it's the board devel board yeah it's you know an example is we believe in small class sizes we we believe in uh special education services uh for you know use as the the effort to fully funding special education then we use those to articulate two in our case or two reps and then our right state board and anybody else who has legislative authority over right funding or any of those any of those measures right right could be the county I mean that could be any number of things we want and Mark I would go further I would make these um I would make these legislative priorities public I would I would put them on the website be on the I would include them in uh I know I know that you are fond of of writing a a monthly column in the local paper um i' I'd put them in the paper and sort of say as as a board these are the kind of things that we want to fight for um in in the upcoming legislative um sort of agenda a procedural layer that I would want a little more time to think on Just for everyone else to think about for your protection okay um or any superintendent's protection I hope it's always you and I trust your judgment implicitly so this is not my personal opinion but just thinking about maybe a good way to have um good procedure in place so that it empowers your superintendent to be that CEO spokesperson on behalf of your District but um and not that you would need to run everything you ever do or say through the board but having some mechanism in place that allows for you to say you know whether it's approval on the agenda or whether it's hey guys this is what I'm thinking not that we're all not that board members are proofreading your speech I don't mean getting like down into the weeds but just having that I had sign off on this and I am in fact serving as the spokesperson um some sort of mechan I don't know what that looks like but some sort of mechanism that both empowers and and protects you frankly um because that would be uh you would be vocal in in a different way and so I just want to make sure we're thoughtful about that part of it too absolutely did that makes perfect sense and I was actually when when I was writing sign off you were saying sign off so oh well yeah cool all right well that and that is that is typically what happens with organizations that that do these kinds of actions that they um the the the the superintendent or the CEO of the organization does not speak for themselves right it's not this is not my voice this is this is backed by the board yeah right absolutely okay the other item that I wanted to to kind of get your feel for um we've talked uh multiple times over the last year with uh the work we've been doing with tasm to improve our intervention practices within our schools um and now that we're in year two where we're doing the implementation side try getting the training going for our uh for our teachers to be able to provide the supports for students social emotionally and behaviorally and now our administrators are going through the PLC Plus or the professional learning communities plus trainings that will get us down the path of of you know the right questions to be asking for our students to to respond to their learning and to be reflective practitioners with how we are teaching our students one of the the asks that uh that is involved in there is the ability to look at data and when you're making these decisions there there's lots of data that you're looking at um in a a response to learning or response to the intervention side of things and so one of the things that districts have implemented this isn't a New Concept but one of the things that some districts do to absorb this to help particularly for those schools that do not have the ability to implement a common plan time which for the most cases are high schools um is to implement a late start early release um one day a month um and so what I wanted to do is is kind of gauge the board's appetite for getting more information on this I it would involve finding uh perceptions of teachers to see is this something that they are interested in um getting surveys out to families to see you know would they be in favor of something like this being able because here here's the thing when you're whether you're starting late or you're you're ending early there there's day dayare option for our Litt our Littles in the in the district in the building so we want to make sure that they we're Gathering input um again another transition time for the new board to come on but those the the time that that would provide 90 minutes one day a month for teachers to dig in and dive in look at data look how how students are responding are we seeing a a trajectory of growth so that we can maintain those supports and services or are we seeing a a decline within the so we need to be strategic with changes to those those supports or those interventions um and it it's at the elementary level and at the junior high level we're utilizing teachers plan time uh to do that at the high school level um again we're also looking at uh utilizing plan time so again what I wanted to do is is just kind of get your appetite what I put in in the board packet is a sample um so Mr Curran I just asked him to throw some something together see on on paper what would this look like and so that if you're a visual like I am um the the red days you would see there would be four early release or late start days first semester for second semester to be able to um to implement these and there was no Rhyme or Reason as to where he put those dates to my knowledge they're just on the calendar just to look at it in my past District it was the second Wednesday of the month um and it was in 90 minutes of a of an early release um it was there so again this is this is just an opportunity to to see what the perceptions are because we want to make sure that whether it's whether it's a you just heard Jee talk about intervention with with reading being able to get those best practices and and find time for those specific students that need that change or we're looking at students that uh need a credit recovery option what can we do to help them out to high school so just wanted to hear your thoughts on looking into this a little bit I'm always in favor for teachers having more time for professional learning opportunities I think um 99% of the time you ask a teacher what do you need to implement this or that it's time it it'll be really responsive to all the voices we celebrated earlier in the letters that asked for later starts yeah would I was just going to say kill two birds with one stone the November has got it on the six you could throw that on the first and then we're we've got a late start the day after Halloween and you know I'm just kidding um yeah I I think studying you know what would be most valuable for teachers what's doable for families you know when when you make a change like this it's a big change and um I think it warrants feed back and I would be supportive of your efforts exploring that so for a timeline on something like this because historically I know Mr Curran is like he likes to have uh the calendar approved uh this month and uh but he he's he's understanding of of the need to look into this um and so my the timeline that I would would be thinking of is start collecting this information now and Target uh March at the latest for the approval which still is within plenty of time to to get it posted on website for families okay great thank you all right all right I move we enter into executive session with Mr Dodge and Mr wall Smith to discuss a confidential student matter uh pursuant to the exception under coma relating to actions adversely or favorably affecting a student and the open meeting will resume at 10 p.m.

1 p.m. district office we are hoping to see you there if you want to ignite your career in special education that's right people we are definitely in need of support staff and special education staff and human resources are is going to be available there for a special recruiting event dedicated just to you who are interested in joining our team and interested in special education whether you're assumed to be graduate graduate or someone passionate about special education programs this event is your gateway to exploring exploring a fulfilling career with asgo sd308 so please come on out please I think a future in broadcast I I feel I feel like you were going to go Sunday Sunday Sunday Reese fans Reese fans so last week we recognized National School psychology week it's near and dear to my heart uh we appreciate the work of the school psychologists and those Educators who work alongside them who help our students Thrive this year's theme was let's grow together inspired by the importance of both personal and shared strengths in our growth as individuals and school communities in every season of life so thank you School psychologists and other a over to you oh um so last Friday many of our schools hosted programs special guests celebrations and assemblies to honor veterans across our community uh as a short video highlighting many pictures from these events on our district website one special veteran was World War II veteran uh Mr Dwayne Stevenson whose granddaughter works at prair Point the entire School joined in singing happy birthday to him during their assembly as he turned 100 years old on Veterans uh thank you to Mr Stevenson and all area Veterans for your service to our country um yeah that's quite amazing right yeah it was um he actually and he shared actually that he was a student in the little white school is that so he said he remembered in the meeting he said that he remembers being in that school it was a multi-age classroom multi-grade classroom oh yeah and he remembers being in there and he just it was just remarkable to witness him and he's stature and 100 I mean he was he was strong so really an honor to be there with him and join him that day so and with that I want to thank the board and that concludes my superintendent thank you Dr cotti we'll move to 7.2 board committee reports we'll start with equity and teaching and learning anything to report out um nothing particular to report out uh we uh reviewed basically all the data that we reviewed uh tonight uh a really robust discussion um I want to thank my fellow committee members and uh for that discussion prior to tonight it really helped um me get ready for tonight um those are open meetings just a reminder to the public so uh we had a few people join us um to learn about um what we were talking about at that meeting so um as a reminder the public is welcome at all of our committee meetings as well I would definitely put that meeting in my top 10% committee meetings of all time so that would mean that that meeting was exemplary according to the Illinois state report card so I Echo that while we also had student participation in public comment so yeah I'm going to put that as exemplary meeting great did you have a takeaway from it take yeah you know it was very interesting because um and I don't want to speak for you Eugene but a lot of the discussions that we had at the um board retreat like they came up right and and I don't know about you but I definitely saw and I don't I don't think we were ever in disagreement we just had a different lens right and I I feel like going through that meeting it allowed me to see things more clearly from your lens if that makes sense I mean I'm assuming right I don't I don't know but that's how it felt yeah and and I'm hoping it felt the same way for for you as well no I agree I think I think think I can't wait till the next meeting to really dive into um how how and what we're going to do in order to help our students to continue to improve and so that's what I appreciate um about that the committee is that it gave us an opportunity to talk about not what's happening now but what could be and so I think that you know it was a very stimulating conversation and all the expertise that was in the room it just helped us to to dream a little bit and then uh get excited about how we we can help continue to support our students and staff I agree okay policy and legislates so I'm going to read what's on this um and then I'll have a couple comments unless anyone else would like to read it uh field trip procedures were reviewed overnight trips and trips over 200 miles will be presented in the con in the consent agenda at the board meeting for approval since the new press issue did not come out yet we were able to spend some time discussing next steps with legislation uh the committee received the contact information from for our local representatives and Senators a discussion was held on how to best engage in meaningful conversation with them about our District's specific needs looking at districts around us to join researching districts that are a similar size and finding out the specific tier they are in Mr ploger generously offered to start compiling information and District comparisons that can be discussed at the next meeting yeah and that was definitely educational to say the least I'm hoping some other people uh it was it we had this moment though where I said all right let's talk homework and and I I don't want to call anyone out but there was a moment where oh no like I could see like people really thought I wanted to do discuss District homework and no I was actually assigning myself homework and so to your point just so you know full transparency what I what I did was I went through um a large number of districts uh and looked at size looked at location looked at um funding levels and tried to find out who looks most like us right and uh there were definitely some we'll we'll come back we'll discuss those at the next committee meeting uh it was very informative um it led me to some discussions with some board members outside of our district because they're doing some of these things I'm really looking forward to to Triple ey this weekend because one of the things um I'll be attending is um how to set up one of one of those and so get some advice on how others have um and so I I think this will be very uh productive moving forward I'll admit it's not moving as fast as I'd like um because I went home and got my homework done in like two days I want to say I'm just you know just overachiever maybe you're all about that stuff you in I had the database there ready to go all right um but uh at the same time I think it's better to get it right than go go on Mr ploger time so I don't know oh I don't know why I'm asking this question I'm trying to figure it out but uh in regards to field trips is there a definition of what constitutes a field trip for this for the school district I don't know why I'm asking this question though and and it's and I and I guess I'm thinking about the approval process for this policy we have a couple tonight I know I see it but I'm saying is there something that like is there does it have to be according to a club or something that's sponsored by um School spons typically SCH it's a school sponsored event so that's what defines a f in other words it is a teacher or a facilitator or coach who's decided that we're going to go on the trip and so to go someplace right so for example kindergarten classroom yes do you know do you understand why the the um the policy was put in place yeah I I think it I think I'm asking the question I don't remember where it came from but I'm just trying to make sure that all of the trips that are being taken by sd3 sd3 308 students and staff that there's no way to get around uh us approving it when it's over 200 miles presuming liability the problem it my only concern is I I understand the reason for it you know when we have people taking our students overnight on trips and we find out you know and and just using this as an example that you know uh who is in a room and all of that there needs to be guidelines around that to protect our students what I do have a concern about is there are some opportunities for our students when it comes to tournaments and stuff where they won't be able to get before the board in time um so let's say they win one tournament and they get to go to another tournament what is the backup plan for that I'm going to ask Dr K to speak to that y so in terms of the field trip form with the policy review of the manual um that's why we're bringing these forward so on the form um we do delineate between curricular so tied to a class that a student is taking versus co-curricular which could be both Sports Athletics clubs or activities so there are um if it's coming overnight or more than 200 miles then it needs to be sponsored there are other things that you might hear about um you know some overseas trips that are through some tour companies that are not board approved but in order for it to be sponsored by the district if it's overnight or more than 200 miles it would need to be board approved in terms of Athletics or even some of our um activities like BPA skills USA um what we do is at the beginning of the Season get would we would bring it to get approved in case of so the dates are planned out now it might not be the number of chaperon because the number of chaperon or the ratio of chaperon would be dependent on the students that qualify for state or Nationals but we want to bring those forward to get approved in its Essence to make sure as you know board member Johnson just mentioned that we're not missing opportunities for our students um so that you'll see some of the trips that are upcoming but then um what you'll see potentially in the next meeting or two are just some open-ended of here are state or national trips that we want to get approved in case of student uh qualification I was going to say when I was when I was coaching that's that's how we did it right we we get our list of all right let's say I make it down state right and we're going down to I don't know Springfield right which I still don't think is to 200 miles but whatever um we'd still put it well in advance and then what would happen is if someone was got lucky and beat us then um see I got that in there then yeah and then uh we would we would cancel it later you know and so yeah that makes sense all right so I have a question about um some of our legislative work or potential work so you know how you talked about Title One funds earlier and you said you know we should be contacting our state federal um that's Federal yeah Representatives um so my question to you is or to the committee is what kind of work is being done um or what kind of work could be done uh from that particular committee to support um the thought well uh my Reach Out basically has I've reached out to a couple districts and what they have done is they have found other districts that are alike that are similar to them which is th my homework they've invited them in um and then a lot of it is if I'm being blunt and honest here is them really listening to the elected officials because if you don't they're not going to show up and then it's a it's very much like hey here is here's where we see our needs are this is this is but it has to be obviously a constructive dialogue if it's a lot of you know finger pointing or or this that and the other they're not going to want to participate and they're probably if I'm being honest more likely to participate if it's us doing this in conjunction with other school districts uh because now you're talking about a wider audience and a w wider base I mean the the the the good and the bad of our district district is we have multiple reps and state senators inside the boundaries of our district the negative part about that is that I don't know that we comprise a huge like a majority chunk for any of them probably the closest is probably kwit that's probably the closest right and I I don't I can't even say that we're necessarily the majority for her District so without uh Outreach to other districts and without um trying to bring them in to also have these conversations it's not impossible it's just it's going to be more difficult and so that that's why the committee tasked me with doing that and I had no problems with that I I would add to that which is that I think that's not I think I know that that's where the clarity of our vision and intentionality will make a significant difference on whatever we decide for exactly what you said and one of the greatest things that I've learned over the last 100 days is that there's tremendous opportunity the question is how well are we coordinating and rallying our resources and our thinking and our we don't have to agree but at the very minimum we have to have a shared Vision right we don't have to necessarily understand everything but we have to get to that Clarity of vision and where we're going and that's going to make a difference and we also have to invest in the the resources to ensure that we're building the right pillars to get to that point and if we don't have it's hard to go out to let's say a legislative agenda until we really know what is it that we're pursuing and what the real gaps are and I would say that that is something that we're starting to become much more um we're getting really clear about those things right both in terms of when we've collaborated with the Village um recently um whether it's Montgomery or with iGo 308 and Aurora in our collaborations they're helping us surface and that's a function of that learning to work together now we're starting to see what are some potential ways for legislative agendas now we're seeing what are those those things that we need to invest in and start to put our money towards um I've heard yeah so and and one other piece that sorry I don't mean to add on to to your add-on but the other piece too is you know um again if we're being honest and and blunt here there are going to be times where um they will they will take up some of our priorities right or maybe not on purpose but but you know they they take those up those are times where we should be in tune and know what's going on and and and commend and thank you know and and make sure that they're getting that recognition it's like anyone else you know if I show up at a job and I you know I bust my rear end and I get the job done it's it's going to be a lot better place for me to work if if I'm getting that recognition as opposed to just being taken for granted and you know I'll use the village of Montgomery as an example um you know very easy for me to have conversations with them because the relationship has been a very positive one and and I've spoken about that many times and I'm not going to sit here and say that any of them are are looking for you know necessarily for that from me but it definitely helps when it comes to the relationship end of things yeah okay thank you all right we're moving on to 7.3 board member comments anyone with board member comments just just quick um I attended the Beek de wos celebration a couple weeks ago that you spoke of uh uh they had bpack meeting food drinks crafts and I asked you to please help me with the pronunciation laia laia uhuh okay you're playing it up there gambling I heard yeah had some some leria Bingo right um also attended the Multicultural night at Boulder Hill um I think the it was the next day uh it was entertaining interactive informative uh food was delicious uh principal Jones even showed us her Double Dutch moons um thanks to the Boulder Hill parents and uh staff for putting the event together so that's uh I think I did other things but I got those two I have um two things I wanted to thank the community for coming out to the Forum I thought it was you know um it was a great event um really good be in communication and in conversation with a variety of community members um my other comment is um I've saved this for board member comments uh about our state report cards and um the data that we reviewed this evening um I first want to thank all of our teachers parents administrators and students for putting in the hard work every day to ensure that learning is happening and students are moving forward with their academic and personal goals I know it's important for the board to review this data just like we started to do tonight and we started we did in our committee meeting as well and also think carefully alongside the District administration about what that data is telling us um I also appreciate that the designations at least in Illinois incorporate more than just their standardized test scores and include things like attendance uh and the climate survey um I also know that you know the standardized testing scores the math and Ela scores will likely be cited often um and I want to say that these scores um do not tell us everything about our students and there are some real historical and current issues with the way standardized test scores are used to build narratives around our students so I encourage all community members to educate themselves about how these scores designations are decided on and reported on and to educate themselves about the limitations in general of standardized tests um as I believe and I think my fellow board members and District administrators believe our students and your children are are more than their scores on a standardized test um so so with that said uh data like the ones presented tonight are really just the beginning of a conversation that I know we continue to have and I look forward to seeing um even maybe at our next board meeting how we're going to holistically support all of our students um as I've said before and I continue to say our future in 308 is very bright don't mind I'll go next because I'm going to piggyback something off of what you said um that I'll work in which is that keep in mind that I you know when we talk about The Narrative of test scores also the problem isn't necessarily that the scores have historically dropped uh because the test has changed the problem is if that they've stayed stagnant overall that's that's the historical issue uh you have to look at the fact that the tests have changed uh the other piece real quick is thank you to the wheatlands for inviting um uh me out for the um Veterans Day celebration it was wonderful and very impressed and uh very welcoming Place always so so I did some Veterans Day uh visits myself um I had uh breakfast at Hunt Club they um they actually had a they had a good turnout they had uh 100 100 people um which includes families but that was pretty well attended and actually what they were going to do was um they brought the kids outside to stand around the flag while they did announcements so that was that was pretty cool um then I went to Long Beach and they had a pretty I mean every grade had their own um patriotic song so it was kind of uh it was kind of fun uh you see the difference between you know kids in kindergarten and kids in like fourth grade um but it it was uh it was great they also had veterans there and they were um um they were were playing the various I I like to call them fight songs they were playing the various songs they had a lot of lot of vets standing up for that and then I went to uh Lakewood Creek Lakewood Creek had uh a vet there actually he was he was one of the dads he was a dad in the first grade room and uh he was handing out dog tags and he was talking to the kids about about Veterans Day and boy that dad's daughter that little first grader was so incredibly proud of her I mean she was just you know she was looking up to him and it was just um it kind of gave you chills so that was that was a lot of fun so I'd like to thank every all three schools for inviting me um also prior to that a couple weeks before that I went to the first uh talk by bionic um again you you know you saw the presentation last time time before whenever they were here doing their presentation uh what a great group of kids it was it was pretty moving it was pretty intense it was all day um it's amazing what students came and and actually talked about and they were able to do it without fear of judgment and and some of it was way heavier than I expected it to be so it was great um December 1st I look forward to going to a hike which is for the lower grades and I'm I'm doing that over at per Point um so that I'm looking forward to that uh holiday craft show put together uh that was amazing that was crowded uh stopped by the superintendent advisory committee meeting which was um not at all what I expected but very um some really intense people there um and I it was well-run it was um a group of people that really want to make some changes so that was great to see and that's enough was was there a pun intended there hike at Prairie Point hike at oh Dad joke sorry yeah that was that was a stretch but maybe Boulder Hill there we go there you go better anyone else okay moving on to I would just like if I could Mrs Simon I just wanted to send out a huge congratulations and maybe it was already said I apologize to our combined ASO Co-op girls swim team winning the state so exciting and we just randomly happen to be driving by and I thought it was some sort of accident or something but what a happy accident was to see their welcome home and um congratulations to those students yes thank you all right 7.4 student ambassador reports all right hello everybody um so throughout our last ssac meetings uh we went in depth into our teacher survey uh ensuring that we ask questions that would provide our committee with the information we needed to ensure our survey is successful in getting teacher perspective with the goal of Bridging the Gap between students and teachers this will further improve the relationships between them through this we further understood that we need to also understand teacher mental health and how that plays a role in those relationships we were able to make the distinction that the goal is not to evaluate the teachers in their classrooms yet to get a general understanding to further our goal we were able to construct questions that will help us achieve our goal while still ensuring that we get authentic teacher responses our goal going forward is to have our survey completed by the end of November and to and to the teachers early in December the ssac is looking forward to gaining our teachers input and continuing the work of strength strengthening teachers teacher and student relationships for a stronger Community as a result thank you Luke so as Luke was getting that we've had multiple exciting ssac meetings since our last board meeting uh we had two and over them we began a more in-depth plan for our upcoming High schoolwide Ascend event on January 26th and then the one on February 16th with the dates being so close we decided it would be best to plan and communicate both starting now the main points dis discussed were how we can guarantee attendance while giving students choice and the ability to claim this experience as their own to do this we decided we would like students be able to choose which speakers they would like to hear from but we will work on establishing a way to have students decide beforehand on which speakers they would like we will also work on establishing an effective way to take attendance on those days we also decided how many speakers we would like to speak originally we would have liked around 60 speakers but we realized that's not very feasible for the time frame and during the school day uh it will take a lot of effort to gain that many willing speakers so we hope to just to secure as many as possible so that we can plan for a larger experience in the future so reminding anyone that's watching if you think you have interesting story to share with students there is a Google form on the sd308 website that we would love for you to fill out we also said is important to all us that we have speakers who are who can be physically present and share their story and we want to be able to lead a virtual debrief with our peers after the final speaker story is shared behind the scenes district and building administrators have been meeting to support our cause we'd like to thank Dr Paul Mr I struggle to say his name arson and our principles for their continued support on making this Vision come to life lastly I'd like to acknowledge the Schoolboard Forum last Monday go and I were both in attendance and had a great time talking to administrators parents teachers and peers on what they value most within our district thank you to everyone who attended and share their experiences Isabelle what were those dates again for a send January 26th and then February 16th thank and thank you both for being there and participating it was awesome I'm really looking forward to the results of the survey yeah that'll be that'll be an that'll be interesting yeah yeah so we're hoping to get that out soon so we can start deconstructing that as soon as possible and yeah um hopefully by our next meeting we'll have some results on that survey for you all yeah oh nice great can you guys tell me again where to find that um where people can sign up to speak or volunteer um I believe it's on the website but I will look for it okay thank you all right moving on to 8.1 consent agenda can I have a motion to approve the consent agenda please make a motion to approve all items under consent including 8.1 minutes from the board of education workshop on October 21st 2023 open and close session minutes from the Board of Education meeting on October 23rd 2023 open and close session and minutes from the Board of Education public forum open and close session 8.2 to acknowledge the foyer requests received by the district and 8.3 to approve the field trips presented okay second I have one comment yeah are there any questions or comments um this was an oversight because I didn't see it when I was looking at materials for tonight but just on the field trip form there's a place where um the chapons are supposed to indicate male female or non-binary and it doesn't say that on there right now um so just kind of as a followup I think we can still approve tonight given that and then ask them to do that do you see what I'm saying of the the chaperons the chapons themselves yes I think that's what it's asking to do on the form correct it's the number of students no and um number eight where it says legal name of all staff and adults accompanying and then it says MF MF MB for all overnight field is that what they're supposed to do or am I misreading that yeah because you have to if if you're going on a field trip and you have a certain number of individuals right like yes in number five so 5A talks about ensuring the ratios above described under supervision aligned to number three which describes the number of students in those categories so yes right so by the time of the field trip we will ensure that that alignment has okay is has happened I think I said eight so I think I said that wrong sorry if I pointed you to the right wrong place I don't know why worries yes three and five will yes okay thank you no problem that's all Mr gwood I Dr Mario I Miss Johnson I Mr Cerone hi Miss Simon hi Mr pler hi miss m i motion passes 70 okay um board uh 9.1 financial statements investment schedule are there any questions on this item it okay no all right 9.2 uh we have uh Rafael Mr oemi this evening who's going to give a operations project update so uh there are some capital projects that uh the district is doing right now may have to speaking to you mik so Jan can hear you thank you there's some Cate project that the district is working on right now in partnership with the district architect kuger uh clubber so the one that is scheduled for approval tonight is the rooftop unit at plank junior high and I think at the last meeting we spoke about that to the board and I also remember at that time there was some complication from the uh lowest bidder where uh they are some current work they doing for the district which is still now complete so the uh The Firm actually requested to meit with us and they have been threatening uh some legal actions we met with them and I think after the meeting I think we everyone walked away feeling good so we are recommending as we did prior to have the uh the word given to the second lowest qualified bidder because of the ability to be able to complete the work on time and in this particular case the uh completing the work is very sensitive uh the project will start in the summer and we need to have it completed by August 8 so the uh there are a couple of other uh projects that are in the design phase one has to do with the health and life safety uh in high school which are required by State statue our school code and the the other things such as the OE uh roof replacement including the Skylight that we're working with the architect to get done uh Fox Chase Elementary School roof replacement benan Junior High roof replacement just to mention why we doing a lot of roof placement most of our buildings that we're looking at right now were built around the same time 2008 uh 2009 which is about 20 years old this is the time that the roofs just they get be up by the by the weather that we have here and then we have h a few other projects that are under construction that I listed here any questions okay thank you Mr oami uh next up we have our school maintenance project Grant this is a grant that the Illinois State Board of Education actually gives out every year and it ioc uh $50,000 up to $50,000 per school district and essentially all we have to do is to supply for it and uh be able to match up the 50,000 with a project that we have teed up already and we get to 50,000 and this is every year so what we're doing this year is uh since we're doing the rooftop unit already that is ready to go it will help us reduce the cost of that by $50,000 course we're going to spend about 3.8 million so it would just reduce the cost by 50,000 that's what this is in other for the application to go in we need approval and a signature from the board um can you share what's the history on application for the school maintenance Grant as far as I know he's been around for years now and the district has applied for it and received it typically every year at this time that I don't know okay that I don't know I know we applying for it this year and uh uh in other District we have worked we've always applied for it he never been turned down great so yeah okay thank you thank you any questions B okay board um next uh steuart Farm leas um this was uh on last month for information and we have Amanda satar here um for any questions you may have for this lease all right thank you for being here um next we have uh before us coming for information uh Mr Bei uh was going to discuss the budget calendar resolution to designate the prepare of the tentative budget uh based on the Illinois school code a school district is supposed to designate an employee to prepare the budget for the upcoming school year which will be the FY 25 budget and ordinarily that will be the role of the CFO and what we asking for is a resolution to be approved asking me to prepare the budget for FY 25 and in addition to that we've also attached a calendar of the of the the budget we actually starting the budget right now after the resolution has been passed we were starting with conversation about make projection about capacity and to start the first step of the budget and based on the col that we share with you we hope you have the budget ready to be approved by June instead of waiting till September this is for fy2 yes it is okay thank you yes any questions so um there's one thing that I will bring up and and I understand we we brought you on kind of L in the process for this fiscal year so I get it but one of the things that and I don't think it's just our district I think it's a lot of districts and I'll admit it annoys me um but I've seen like this is a very standard calendar so it's not aimed at you personally right but one of the things that I think that I have a problem with when it comes to how school districts do their budget as far as transparency right is that you know when and I understand I've been told this a million times this is really the the the way this is done but me personally when I'm looking at a budget I get the tenative budget but then when it comes to the tax levy I really feel like for transparency purposes we should see the effect of that on the budget in a five-year projection and we've done it before in the past and I think it's um it's definitely a way to show that we're being transparent because we're saying Hey listen if we don't increase the levy here's what it's going to look like over 5 years if we don't get ebf here's what it's going to look like over five years if we get both this is what it's going to look like over five years so that when we are voting on this we not only do we understand the implications but so does the community because you know anytime we vote on any of these things the community is going to say why' you do this and do you have I mean I'm you know you don't have to answer this fellow board members but do you have an answer right I mean of course I have a vague answer it's it's going to hurt I have a historical answer I know what it's done in the past I get all those things but we have to appreciate the history of our district and the history of our district demands this at this point and so um I get it like I you know we I think you came in in what September yes right so I understand right but but um I will be honest that I can't in good faith next year if we don't have this for fiscal year 25 in place I can't sit here and say yes to a levy because I don't have all the information and I understand who's saying that and I understand it's me but I do think we owe it to be transparent and show that because it's an opportunity to educate hope that makes sense yes she does I can I can can speak to that very quickly yeah so in looking at uh this year's uh budget and comparing it to what is projected for fy2 rough numbers I'm I'm getting ready to talk about the levy in a few minutes the property taxes actually makes up 58% of the revenue that the district uses to run the district property taxes are 58% 58% of the of the revenue so that's that's number one number two if we decide to Levy the same amount that we Levy the 22 Levy if we decide to use the same 22 Levy for FY 25 without um increase in it we stand to lose about $7.5 million in just that one year and that will put us from being in a surplus to a deficit a substantial deficit of close to $7 million that's how important the L is and so as relates to the ebf if uh ebf makes off about 36% of the revenue that we use to run the district so if we were just to assume that the amount that we got this fiscal year fy2 24 we didn't get any more from that the uh the impact of that will be between $4 million to $9 million on the bottom line of the district just on the ebf and that will create a substantial financial hardship to the district so these two sources funding are very significant so if you add them allarm it's uh it's really about 9% of the revenue that we need to run the district and and that doesn't sound too far off from what we've been told in the past which I think in the past we to like about a $20 million deficit we B basically have to cut $20 million off if we didn't have those things so I'm fine with that I appreciate that I just think though that at some point like we need to see like we need to see it so that the public can see it and I want to make sure that we're being transparent um those numbers don't surprise me um they scare the hell out of me I'm not going to lie to you they scared me too okay uh but but but they don't surprise me yeah how much more detail when you describe need to see it I'm trying to understand it's exactly what we were shown last year yeah but I I don't know if that's part of the standardized budget that we submit or if that's a SE separate documentation I think it's a sep supporting documentation it it's it's it's not what we because we're not budgeting for five years either we're budgeting for a year and so yeah but it has a compounding effect yeah but I guess I'm I I don't want to it's a related request I think I don't think it's uh necessarily pertinent yeah I don't bud I think because I would say this Dominic right we're going to vote on on whether to raise the levy or not right why why now based off of that but where's the visual to show the people at home that I don't have a problem with because this is yeah I don't exactly where we were in the past when boards did not Levy and then it's a compounding effect but they didn't realize necessarily that their action what it would do and so now we know what it looks like we've done it we've we've established a practice where we look at the budget with whatever Levy options we have in front of us right and and and to the point I think we need we need to whether we want to admit it or not this is my opinion though we need to I think there's just a difference in naming of it I don't know if it's a budget no so so we're going to we're going to vote to increase the Levy right but but without that information we don't really know the effect we don't have it we know the effect but it's not there it's not transparent so I don't I just don't agree with the process support providing that information right okay my point is it should happen before that before we say yes increase the levy because we want to be able to tell the public Hey listen this is why this is why we're doing what we're doing the next time it comes around yeah I I I hope that was yeah and but I appreciate that information because that is definitely helpy so okay well but for for fiscal year 24 still you know we didn't never mind I think we we'll figure I think we did a really good job last year I agree with of um communicating to our community why we were doing what we were doing and we did have some visual aids to help us with that it was very I I will tell you I had definite conversations with community members who thanked us for doing it and said that it was very helpful with the conversations they were having with people in the community who didn't understand okay thank you so one thing thank you for that we we will get that teed up for next time thank you uh one thing I would like to point out in the budget schedule is that we have three sessions one two of committee engagement sessions in the timeline where we are hoping to have budget presentations a different part of the village and so where we will present the proposed budget for fy2 we'll give folks opportunity to ask question to provide input before the budget is finalize so if you look at in and those are tentatively scheduled for May uh you see uh two days in May and also one day in June before the the board is uh the budget is approved and we would love to have board members with us when we're doing those Community engagement for the budget sure thank thank you Mr Bei can you discuss a little bit about how the demographers reports I know we're scheduled to meet with a demographer in the next couple weeks um how will that play a role in both this year's Levy and next year's Levy probably next year's next year is more importantly the demographer yes in terms of thinking about the growth that we're seeing in the area right and also other potential you I'm in conversation with the folks in the village uh of hrio there are a number of big projects that are getting ready to start that just been approved one project is a 800 uh combination of different housing apartment uh town houses as well as Standalone single family homes that have been contemplated to be built and of course that's going to impact our our enrollment so one of the things we we're doing is we looking at the uh enrollment data projected uh demographic data that that we're going to use to try to prepare for the future and see what that looks like so we don't get uh stuck flat footed without anticipating this yeah and see that's another piece where I think there's some opportunity going back to the legislative committee I think there's some opportunity to have conversations witho ninth W of Aurora probably a couple townships maybe even the county we know like for instance Route 30 is not a priority over the next 5 years to expand between um 34 and um I don't know 59 basically right um nor is it a priority from Orchard Road to to Route 47 which could potentially you know um bring in you know canand and Yorkville school districts so they have those uh interest as well and and I'm not I'm not opposed to growth because I'm a realist right um however um you know the infrastructure has to somewhat keep up and so I think there's an opportunity there to have those conversations when we're talking about growth and what our infrastructure currently looks like and there's no plans well I know that the cricket stadium still has a long way to go in terms of from here to you know making it happen but I would imagine that there should be some discussions of expansion on rout being that way when they're talking about large events they're talking like one or two a year so I don't I don't know if that'll play into that type of discussion but they definitely have to do some um uh determining figuring out how they would support that yeah as far as parking and stuff so yeah I mean yeah that's a different yeah I think those things might apply but for me I'm I'm looking at it from a a school scenario and like for instance you know right across the street from rout 30 is that's Canan School District not that far from Yorkville and so if that all builds up it will have it will have an impact on us as well it'll have an impact on you know um traveling through our community trying to get our students to where they need to be on time so I think there's some opportunities with some of those other school districts I think there's an opportunity to talk to you know see what we can do with our state reps I I understand how Illinois Department of Transportation has these very various districts and Route 30 right there on the corner so maybe it's not a priority for that District but you know it's going to be a priority for us okay Mr oemi yes sir uh 2023 tax levy adoption cycle yeah so uh one of the uh one of the most important thing uh soone in my role as well as the uh the board does in the school district is the uh is the property tax levy as I mentioned uh just a little bit ago the uh the contribution of the property tax levy based on the way funding of Education structure in the state of Illinois is significant and uh it varies in some school district from 80% all the way to about 60% which is where we are and uh so in order for that to happen the prescribed way uh process that a district has to go through based on the Illinois school code and one of those that are very very particular very prescriptive is the is the cycle that you have to go through so the the first step today is today where the board actually asked to adopt the resolution and then the next step is to truth and Taxation notice that it's asked to be published in a local newspaper uh of circulation in the district then the next uh thing is and the the 21st the publication as to op no more than 20 days before the uh the public hearing are no less than seven days so you have to follow it to a T and then after that will be the December 4th public hearing truth and Taxation where the board votes to adopt the 2023 L and then after that it's been adopted the levage has to be fil with the Three Counties where we actually Levy property taxes which in this case is Cain uh Kendall and will counter Clark's office which is normally the last Tuesday in December then I just want to go through some key terms here AEV is really a request I know sometimes it gets confused what is a levy what is an extension a levy is actually an Ask we ask based on what we need in the budget we we prepare the levy but that's not really what the county clerk actually extend so the uh the bill that the county clerk actually sends out is called an extension and I always like to point out to people when folks see the levy and they feel like oh this is how much the district is going to get the district district never ever gets what is Levy because the uh the timing of the levy is such that there are so many unknowns that have still taken place in the process for example people are still appealing the assessment as we speak so the final number is not known but by Statute we have to prepare the Levy right now even though we don't have all the information so the levies what we request the extension is actually what the County Clark stands out in form of the tax bill one of the critical factor in determining what the levy is the CPI which is the Consumer Price Index and the uh back in 1991 the legislator passed the law uh people detail which is commonly referred to as uh tax capap and that took effect in 1994 in the Coler counties and what that law requires is that uh the increase in property taxes is limited to CPI or 5% whichever one is lower so if CPI is uh 1.4% and that's all we get and there have been years where cpi's been I remember a few years ago was just one base point there have been years when it was eight eight basis point been years when it's seven basis point so that's what we limited to another important factor is eav what essentially eav is equalized assessment value is the value of all taxable property in a community that's what that is so I think those are important terms that we need to keep in mind when we're talking about the levy so I think this were some of the things I just went through so once the Lev is adopted as I mentioned earlier it has to be filed with the county clerk's office so I wanted to show the importance of the of property taxes in our Revenue as I mentioned earlier what you see there property taxes by far the largest source of Revenue in The District in the current year budget is 58.1% followed closely by state funding which is made up in large part by the evidence-based funding which is another uh 600 pound gorilla so the uh the property tax is like a th000 pound gorilla the ebf is a 600 pound gorilla and everything else kind of Falls in place even with Esser and all that Federal funding is very un limited compared to property taxes and state funding are is there a space for private grants when we think about the future absolutely that would be others okay and is there no category for others currently no we don't get a significant enough amount of money private grants can just you know is third right is a sther that's what we're looking for it's not I don't have those skills so something else that I think is important that I try to point out about the levy the whole property tax process is very arane it gets a little confusing so but I think it's important enough since it makes up a big chunk of our Revenue that uh that we as well as folks in the community try to understand that so the Lev is actually made up of two and the budget is made up of two different levies the way the levy works is this Levy that we're talking about the 2023 Levy that is going to be approved next month month we will get the first installing in the spring so if you look at the first installment that we get in the spring is actually fiscal year 21 right and since all the moving parts are now completed the appeals are not completed yet the assessment is not finalized yet so what the uh the treasur does is it looks like the treasure looks at the completed Levy of last year and they say we have a complet Levy of 2022 and we will pay you 55% of the complete Levy from last year that's what we get as the first installment in the spring and then once everything else is complete as far as the assessment the second part which is 45% we actually get that in the fall after everything is completed the one that we get in the fall is actually the actual amount that we get from this way so they'll take the difference out so the first installment is fiscal year 24 the second installment is fiscal year 25 I always want people to know that is very important to know we don't get the levy all in one fiscal year it crosses through fiscal year so it impacts through different fiscal year budgets that's I know I didn't know that that makes sense July one so CPI when we talk about the Levy is really really a major driving factor of what how much money we got I will say if folks who've looked at a financial condition and things look a little better and the reason for that is that we've had two years of 5% CPI so that was why we were able to go from uh being deficit spending to where now we have a more balanced budget and a little bit of surplus so CPI is really uh this is what is what makes up CPI it's a it's a basket of important spend that actually drive the economy one of the largest factor that drives the CPI Consumer Price Index is housing apparel food beverages travel and what I would like to point out though is with CPI even though we use CPI for the year but the one that actually impacts Le is just one month December CPI so I've been around long enough where we've seen CPI go up all throughout the year and December comes around and that one month that we need for CPI to be is low and that's what we stuck with using to C so I wanted to go back and to show you what some of the things I just mentioned as far as the 10year historical data for CPI I remember remember back in this years here where cpis were low 2014 was especially challenging we got 80 basis point that's all we got we didn't even get 1% 70 basis point so that had significant negative impact on CPI on the on the levy so I wanted to point out uh 2021 and 2022 the actual CPI was 7% in 21 F 6.5% in 22 but if you remember what I said we limited to 5% even though the cost of everything else that we spend money on for the most part was driven by that was actual CPI but we can't capture all that in our Levy so this is what our tax levy is that we are proposing for 2023 do you have to give it broken down by like that or is that yes or was that okay okay yes and education is the is the broadest fund we have the flexibility to use education for just about anything in the district so do you overestimate CPI and that or ask for more or less or not I'm going to talk about that I'm going to talk about good question coming up Mr get will you still in my tunder so yeah and then followed by omm that's the uh the funds that we use to take care of our buildings and also to pay uh our colleagues who were custodian and maintenance folks transportation is what we use to actually fund the uh the transporting of our kids back and forth I wanted to point out that the last few years the last couple of years the cost of transportation is very challenging for the district in the last couple of years what we've levied we've actually levied around $2.5 million uh for transportation but the cost of transportation is actually substantially higher than that so we've had deficit in the transportation fund so what I've tried to do is address that in my Levy strategy so instead of leving more in education I actually took $5 million that we would have levied in education and decided to Levy that in transportation to try to close the deficit that we have in transportation and the goal is that as we operate the transportation department we are we are more efficient with the way we run Transportation how we can start taking care of that deficit in transportation and special education is 10.5 imrf is the uh the pension fund for non-licensed employee that's what we used to pay for the the the uh District's pension contribution I think everybody know what Social Security is social security in F that we pay to federal government and then we Levy a small amount of work in cash so this is what you call the operational Levy which is everything less The Debt Service we had a question on that last slide Dr M um I want to summarize what I think I understand you can tell me if I'm wrong or if I'm right or if I'm wrong my understanding looking at the different because I noticed on a future slide we can see the percent increase in transportation is is very high is isn't it my understanding that we can Levy a total percentage amount like an increase and that is limited but how we divid that increase among These funds is our our prerogative It's kind of like you got 20 bucks yeah how are you going div you can decide you can get 10 10 you can get five fives you can get fives uh a 10 and and singles at the end of the day you get no more than 20 bucks it's just a combination of uh does the way we submit our Levy for these individual funds like our prerogative does that ever impact the way they respond or the amount that they give no okay no those was excellent question I'm glad you listing trying really hard to learn everything well then there's you can move money within funds I mean it's okay that's a good question you just got to document you know there's different things and put it back yeah so the other significant uh Levy that I want to point out is Bond and interest so this is tied to debt so when we issue bonds we provide that information to the uh to the county clerk so the treasur automatically levies that to pay the bond holders to make them whole so the levy amount for Bond and interest is actually set in the debt book so when we issue bonds we f figure out how much it will cost to make the bond holders Home and the amount is set and that's what this is from the time we issue the bonds up till the bonds every time I always got to say this this is I just did the calculation it's that's 22.4 two% of the tax bill basically that's coming from the district so and yeah I was and I know the answer but I'll ask this question when they receive their tax bill will they see how much goes to debt and how much goes to operation or no no no yeah see that's I think that's always the piece that's to your point Dominic that's always the piece is like I I listen I understand people's frustrations it's not like anyone goes home saying wow I'd love to pay some taxes today but you know um one of the things that I know I I come across all the time is well why are they so high for compared or this this that and the other and it's like well to your point Dominic don't forget the $36 million mortgage that we're paying every year on the bill buildings that we didn't have any money to build so we had to borrow yeah we issue Bond back in 2006 as you mentioned when the the town was booming and uh we've been paying those those uh BS but we've made a significant contribution to the reduction though because we started out at over 400 million and now we're down to the low 300 so we' made we've made uh significant reduction well you'd hope right yeah my haircut so what I wanted to show I wanted to compare with the extension remember the extension is the actual amount that we got the Lev is just the ask which is what I was explaining before so I wanted to compare the extension from last year to the levy this year and if you look at it for the most part it's pretty much uh 9.58 it's what we asking for we're not going to get that we're capped at 5% but I also point pointed out earlier about the levy strategy that we used last year we only levied $2.4 million in transportation but we spend substantially more than that so we had a huge deficit in transportation and it's actually happened the last three couple of years so what I've decided to do is to start plugging that hole in that Transportation by reducing the amount that we live in trans education and put that into Transportation but that is only a temporary solution the long-term solution is we have to come up with a different way of operating transportation we have to be more efficient we have to do better routing those are the things that we need to do because this is a short-term solution we cannot continue to fund this at this rate are are special ed claims a part of that for example for transportation can you talk about that a little bit uh special ed claim uh are we talking about Medicaid or we talking about I mean for collections and are we col colting all we can we're not collecting all we can there are two three basic sources of trying to get uh reimbursement for transportation one is regular a transportation where the state has never paid 100% of that and if we're lucky we'll get 25 to 30% in general air transportation for special air transportation we get about 80% which is better but then there's also an opportunity for us to do Medicare claim and Medicare claim is made up of three basic sources and one is Administrative Services another one is fee for service and the third one is transportation claim to be eligible for Medicaid the students who receive the services they have to be Medicaid eligible they have to have an IP that calls for them to receive those services and when they receive those Services we get the percentage of the salary of those folks who provide the services and then then we also get the services the percentage of the services that the clinician provide those are the fee for service and the third component that was introduced about three four years ago is the transportation one whereby if a if a student is eligible for Medicaid student has uh Transportation written inp and the student actually got services that day and they rode the bus back and forth we can claim a percentage of that as Medicaid reimbursement what we found found out is that we not we have not been as diligent in filing those claim and that's one of the things that we will be looking at trying to make sure that we maximize the amount of claims that we can get the other part of it is uh Mento Transportation where we are transporting kids who are not uh really who don't live in the district they belong to other school district those districts are supposed to pay percentage of their transportation cost we are going to be more d in making sure that we recoup some of those funds too for transportation yeah I I I'd like yes sorry it was my understanding that we received a significant amount of reimbursement for transportation that we're doing what don't I understand about that deficit the cost of Transportation the state doesn't give us one for one that's the problem for regular Transportation they don't reimburse us one for one so we spend more money than we get back from the state they do better with special air transportation we get about 80% is very typical but we do not no we don't get all the money that we spend on transportation from the state and even if we were to be recouping in the different areas that we have have been neglecting yes I think what we have to do is just be more efficient in the way we run Transportation the way we do routing and things like that if it's not one to one do you know the percentage this is just from my own knowledge cuz I'm like trying to remember I'll look at some notes from I can go back I can actually go back and provide you the last five years reimbursement rate I think what you're ask for is overall reimburse overall overall reimburse just whatever the percentage I understand it may not be one to one but I was thinking it was like 80% no that's special ed special ed you get 80% for special education Transportation yeah it what about El is El different or that same same sorry same reimbursement rate as as general same okay same special ed is where you get the most money so out of all the categories special ed is what percentage of the total is is where the state reimburse you the most right okay % well I I think just the number of students is a decent percent but then it's also probably more costly yeah um I think we could do a better job with the way we run special education and we are going to focus on doing that can you just because you said that we're transporting students that aren't really our students and they're not can you expand on that a little bit to explain that to people anybody in there the public one of the programs that we have is called mckin vento it's mandated by the federal government and it's for homeless students so if a student went to school here last year and somehow they they lost their place to stay here they still entitled to attend school here until they find another place somewhere else right so while they're attending school here wherever they are we have to transport them right but after the time there's a there's a time limit as to when we can do that so wherever they are living the the district is supposed to pay percentage contributor percentage towards that Transportation that's what I'm talking about yeah I I just wanted to yeah clarify that for the public so the uh so when you prepare Levy there are so many unknown that you don't know you don't know the the assessment is not complete and the biggest unknown too the eav is also estimated it's not finalized yet but the biggest unknown I construction there's nowhere where you have the the absolute right number for new construction right because the uh the uh the assessment is done before new constructions are finalized but you're entitled to Levy that but since you don't know what the actual number is if you do not balloon and get as close to the uh the projection of the new construction you lose the ability to collect that money forever so what you do is you make the best estimate that you can use data from the different County and then you also use economic data to see what new constructions are and then you do what is called balloon Ling so that you can capture as much of the money that the district is eligible to as possible so and that's what we attempting to do here with 9.5 it increase we're not going to get there we're limited by pil but what we're trying to do is is the unknown of new property we're trying to make sure that we're able to capture that just went off you keep going but I think I get because I I just didn't I didn't realize I I didn't realize that I understood that we get we were capped at 5% and I understood that we should ask for more but I didn't necessarily understand the data point and I kept asking asking I know y'all keep seeing me whisper to Dr katti I've been asking him about the the demographics because of all the building that's happening on on uh uh 34 I mean uh wolf on wolves and so so you're saying that even though we're capped at 5% we're asking for 9.58 based on the con construction because of the projections because whatever that number is if a year from now it came in at 9.5 a because of that but if we only asked for five we could never go back and recoup that the Delta between the two that's lost forever and the other thing is the cap the pil doesn't apply to new construction because you don't know the value of it so the pil only applies to existing existing property that I've been Valu but new construction since you don't know what the value of new construction is I don't understand why the pil doesn't apply to it sense what's that Eugene I don't understand why the calculation is done that way I mean I'm I'm trying to make sense why the calculation I understand the the cap of 5% but I don't understand why I would be penalized for something I don't even know that's that's the game of uh property tax are you talking about for new construction yeah well it's going to get assessed and then there's going to be some amount I agree but my point is is why would I get then penalized because of something that I don't know that you're going to later assess to get me a true value for well yeah I don't know if we're we're not there's yeah I'm trying to think so if it was a if you have two $300,000 houses I don't know if it would be 9.85 8% more because you're in the one that was just built it's going to be the value of those the value of those properly less the uh less the um the um exemptions right there The Equalizer factor that comes from Illinois Department of Revenue so it's a lot of things that and also the tax rate so it's a lot of things that goes into there so it's not one for one but you want to make sure that you capture as much of the value of the new construction is possible that's why you do what is called balloon Livy you don't ask for it so if you don't know to ask for it it's done you're done I would I would like to take this time to put in a nice friendly plug for the fact that uh here we go right local local Civics local economics local and we don't have it in our state curriculum do we no we don't now I'm not asking state of Illinois for another mandate but I do want to just point out right so I wanted to point out the same question that comes up and it comes up everywhere why do we want to Levy to the cap why do we what want to Levy to the cap oh mhm and I try to come up with the reasons why because we have uh 80% of our Spanish is tied in with people our Educators they live in the real world as I mentioned earlier inflation the last couple of years has been averaging about 7% the cost that they buy is driven by the real life inflation the uh the utilities that we paid for driven by inflation everything that the district buys is driven by inflation and and the services everything is driven by inflation the other critical part of that is our facilities as I mentioned earlier the majority of our buildings are about 20 years old now this is the time where they need a lot of TLC carpets need to be replaced rooftop units need to be replaced uh windows need to be replaced skylights need to be replaced and the only place where we get that money is from the levy because it makes up close to 70% of our Revenue we can't get it from anywhere else so in order for us to make sure a buildings are in distant shapes we we need to Levy to get the money to be able to do that and and I would add maybe it covers all of this which is that we have in the past for in the name of saving money here right because again nobody somebody goes home and says hey can I pay more taxes I get it but in the name of saving money here because we don't have a rainy day FL uh flood rainy day fund right very different because we have taken shortcuts when it comes to maintenance on our buildings it's cost us more money yeah but it's cost us more money because we deprived ourselves of those revenues in the sake of saving money it's not fun but you know it's not it's not that far from making money in people who like to talk about the private sector in the private sector are you going to make money if you never invest the answer is no right if you don't invest in something then I don't I I agree you have to I mean you have to invest or it's not going to work right I mean so I don't know it's it's not fun I get it but for the name or the sake of saving money we're actually right hurting ourselves right turnover right the other part that I put in there to your to very good point you just made it's reserves over the last few years we've done what I will call a payday loan which is a tax anticipation warrant where we need money we need to borrow money for a couple of a couple of weeks a couple of months just to Tire us over and those uh debts have actually been bought by neighboring districts yes they had plan field and in a month they make a quick 50 Grand off of us now now if you think about it the cost of a teacher the yearly cost of a teacher in the district is $70,000 so for $20,000 long we can have an additional teacher for what we paying in what I call a payday loan so we do that by making sure that we l it to the cab we put some money in reserves so when it rains we have an umbrella to cover us we wouldn't have to go out and borrow one at an exorbitant rate yeah I I I always I always ask this question of some people is like imagine that someone in planfield school district comes and knocks on your door and says uh yeah $10 please right like you're going to be like for what I I got my own students and whatever but that's literally what we're doing is we're giving money to played Field School District that's that's that's a hard that's hard to swallow so the one thing I also want to cover even though we only have one Tiff District in the district is the tax increment Finance excuse I think this is important important for us all to know and what it is an economic development tool that municipalities use uh to make sure there are certain areas that have been difficult to develop of the resources for them to be developed for example I know in downtown uh orrigo there's a designated Tiff area and what that if you've ever been to downtown if you ever been to 113 Maine is a tiff District the apartment right across the street from it it's a tiff District what it is ISS if a municipality looks at an area and they say that area has not been able to get developed despite all the effort to get it to be developed so what they would do then they'll declare that area Tift district and what that means is whatever income property taxes that were been generated from that is frozen for the life of that t we still continue to get those property taxes but any additional growth in property taxes that will result because of the economic development from the Tiff Zone that money is then goes to to make sure that area develops what will ordinarily happen the municipality will issue a bond and those proceeds from the what you call increment the growth in that area goes to pay off that Bond and at the end of the Tiff period what will happen that property will go back on the tax role and if it's done well and the value of the property goes up all the taxing district benefits from it so if Tiff is done well it's very beneficial yeah this is uh this is another one of those points where uh I think we're getting $20,000 a year for where those apartment pills are standing up in 20 years it'll be what Millions so it's a pretty good investment you know um for the district it was either you know so we're getting keep getting the 20 grand we were getting before until we get the the millions who um this is education for me who who determines a tiff District who says this is a tiff District so this is how it works the municipality uh establishes a tiff District okay and what if they do it well which most most munip municipalities would do is an area that they've tried everything to get developed it just would not develop and so they need that area needs investment and so they establish a tiff District but in order for it to be established prop all the taxing bodies have to go vote for it so it would be us it would be the uh this uh the committee colleges the um the county all the taxing bodies have to vote for in order for it to be Tift even if they voted it down the municipality based on the law on the books by the state of filo the municipality can still go ahead and establish a t District but a good Tiff established by municipality you want cooperation from all the taxing body okay and did I hear you correctly that there's only one in our district right now as far as I know the one downtown where one3 main is is a tiff District okay thank you it oh sorry go ahead Jen go ahead Jen go ahead that's all I was going to say was downtown yeah and this is um again just to reiterate because I think it's all connected this this is a reason why it's good to have good relationship between um us and and in this case the village of asigo so when it's constructive and positive and there's a back and forth then um that's that's good for everybody yeah right so because from my understanding that used to be where the Village Hall was where 13 milonair and it was abandoned for years now we have a triin restaurant there that everybody can go and eat it provides economic uh resolve for the for the community folks there when they eat they pay taxes people have jobs and the value of their property is gone up is the duration of a tiff DET voted on like or is it this example is 23 years traditionally it's 23 years traditionally it's that that's the tra that's the longest it can be okay but the cases where it's been it can be as as as short as 5 years yeah okay 10 years 15 years 12 years okay but you need time for the bonds to to be to be paid back and to see increments in value of the area okay thank you now you were here when we voted on that over by caterpillar to Montgomery a batement yeah we you were here right okay is that that similar to is that like a tiff that's more of an abatement which is it's actually different than that's that's a similar thing it's an economic uh development tool incentive for a company to to load located in an area that needs growth M thank you so the recommendation of the administration is to uh accept and approve the 2023 tenative tax levs presented and authorize the uh the tax levy public hearing to be held on December 4 2023 thank you any additional questions that was really good thank you thank you thank you Rafael Dr K we have this evening um ISB State waiver request full days School Improvement days did I skip number 9.7 9.7 y Mr oemi one more we appreciate your thoroughness you're the next contestant okay so this is part of the uh the property tax uh process so every year as I mentioned earlier the assessment is still going on the assessment process uh if one property is assessed by the Township Assessor the person has the ability to uh to protest the the uh the assessment and if they want to protest they can protest to the town SE our Township Assessor if the Township Assessor disagree then they can protest it to the uh uh board of review and the process of protesting that to the board of review which is called property tax uh appeal board is um that's the that's the pro the process of uh of protesting the the assessment now what we normally would do is we don't intervene and try to stop that appeal we only intervene if the value is 100,000 or more if the appeal is 100,000 or more because that's significant and those that tend to be major businesses who would do the appeal like that because a regular person wouldn't say I want 100,000 reduction in the value of my property and when that happens what we do we ask uh an attorney to intervene in AB have in this case an attorney that's specialized in property tax appeal they can do a p between the board of review or they can go to the Circuit Court if they don't like the uh the decision that was made by the board of review so the U the resolution that we're putting before the board is to appoint uh uh the w law office to appear on behalf of the district for appeals of 100,000 or more before the P time Bo and we need to specify the uh the name of the person of the firm representing the district because the board when the attorney makes an appearance before the board the board will ask for a resolution authorizing them to appear on behalf of the district and it has to include the name of the firm who is making the appearance on behalf of the district help me out with a few things because there are certain narratives out there about this so one I think you've alluded to this already they tend to be larger companies because they can spend the money right they'll get they'll get they'll get they'll get something back right second I guess can you speak to us about how successful they are because you know well I'll ask that question and then and then I have one follow-up Point based off your answer how how successful are like I don't want to I don't want to name a company because gez I don't want anybody coming after me but let's say it's a very large company right and they own a lot of land how successful are they typically so it's been my experience is $100,000 we're talking about firms no individual and also so it's been my experience that what happens is there there's a consensus Rich what happened is the firm would go out and get an appraiser that shows based on the appraiser by certified appraiser this is what they believe the value of the property is we'll go out we'll get an appraiser the district will get an appraiser and then we will meet in the middle that's the way anomaly works it never Rises to 99.9% of the time it never Rises to where we actually go to p before the case is called we are actually reaching our consensus whereby everyone wins so it's very you would say it's very common for these very large companies that own a lot of land probably in a lot of places for them to successfully have reduced maybe not $100,000 but to have reduced their property ta that's pretty common yes it is yeah and see I think the reason why I'm asking these questions is because I don't think people fully realize that right you know shop local if you can and all that stuff and listen I'm not trying to say that there isn't a a positive for having these there there is right there is right uh we want those businesses here however we we do need to understand that every time that they successfully say H you know what how about we knock about 10 or 20 off everybody else pays more everybody else pays more that's how it works it doesn't go away it's just the burden is is and wouldn't it be awesome if that was more publicized so we knew who was causing us to pay more and who wasn't that would be great would love that just saying thank you thank you Mr Obi I want to invite Dr K to speak to our isby state waiver regarding the full days sip days um we had a question Dr M earlier start with a question yes um so my question is um all of our half days for sip are now going to full days no so we are looking at moving to three full day sip days and two half day SI days so it's a combination so in placement of all half days so instead of strictly having half days we would move to three full days sip days and two half day sip days what are sip days so so it is throughout the calendar year so the work that was done through negotiations with oea had a goal of a collaboration time with teachers of twice a month so the placement of those sip days and faith can speak to uh this a little bit more in depth dep was to make sure that we honored a combination of utilizing Institute days which are separate than School Improvement days School Improvement days and our after school days we were just going to jump in with the acronym but sip isn't we're sipping things it's School Improvement planning and so three of them are going to change to full days correct and is that a discussion every year when we decide the calendar or or is it or is it just negoti so that would be part of calendar committee work um so but we could not even consider going or utilizing full day half or full day school Improvement days without a state waiver so that's why we have to go down this route to get a waiver to be able to utilize full day school Improvement days um so in order to have that discussion in the calendar committee for that flexibility to increase our teacher collaboration time we would like to move forward with exploring and applying for a state waiver got it thank you yep so oh go ahead no you goad so this is just information uh we're beginning the process uh we wanted to make sure that we uh concluded our negotiations uh the calendar committee has not met yet um so we are going down uh the road to seek the state waiver we have included the timeline for you so today is just for information we do need to hold a separate uh hearing our tentative date then would be our next uh board meeting on December 4th um it would need to be a public hearing and then we would apply for our waiver one thing I'd like to just add because I know sometimes people will I don't know for various reasons they'll get upset about some of these days and listen multiple stakeholders olders will get upset about these days but um one thing to note is you know when we talk about test scores we're talking about test scores compared to like maybe other nations and some of these days are I'm not saying they're utilized the same in some of those other systems uh around the world that quote unquote have higher test scores than us but they're very common like these things are very common to to to be seen so for what it's worth I mean you know we talk about raising scores and some of these things are necessary so that doesn't mean there isn't room for improvement on Improvement days but I just I [Music] digress thank you okay we're moving to 10.1 oh yeah 10.1 action item bills for payment can I have a motion please make a motion to authorize the payment of bills in the amount of 6,785 [Music] 8850 as presented um real quick I will be abstaining and again anytime that I see uh family business on here I I feel it's not uh appropriate for me to vote so I just want to make sure my fellow board members understand that thank you Miss VMAs hi Dr Maria hi Mr Cerone hi Miss Simon I Mr Gatewood i m Johnson I Mr abstain motion passes six yeses and one abstention 10.2 action item plank rooftop unit rtu bid results can I have a motion please make a motion to approve the bid of mg mechanical Contracting Inc of Woodstock Illinois in the amount of 3,494 $4,500 second Dr Mar I miss s hi Mr pler hi Mr Cerone hi Mr Gatewood hi M benou hi M Johnson I motion passes 70 action item 10.3 estimated tax levy and truth and Taxation resolution can I have a motion please make a motion to approve the truth in taxation resolution as presented second Dr marel hi Miss venm hi Mr Cerone hi Miss Simon hi Mr Gatewood hi M Johnson hi Mr bler hi motion passes 70 action item 10.4 approval of personnel report can I have a motion please I would like to make a motion to approve the Personnel report by tab as discussed in closed session second you got to call for vote oh you want to call Dr Maria I Mr Gatewood hi M Johnson hi Mr bler I I yeah I miss Simon I Mr Cerone I miss venman I motion passes um can I have a motion to approve the Personnel report by tab tab one tab one yeah I'm I'm make a motion to approve uh tab one of the personal Personnel report as discussed and presented in close session second Miss venman hi Dr Mario hi Mr ploger hi Mr Cerone hi Miss similon hi Mr Gatewood hi Miss Chon I tab oh motion passes 70 can I have a motion to approve the Personnel report for tab two make a motion to approve the tab two of the Personnel report as discussed and presented in close session second Miss Johnson I I'm sorry no no that's Miss venm hi Mr Gatewood hi Mr Cerone hi Mr pler hi Miss Sim hi Dr Mario I motion passes 61 can I have a um motion to approve Personnel report tab three make a motion to approve tab three of the Personnel report as discussed and presented in Clos session second I uh before we vote um I have some things I'd like to say about this umen did you have something you wanted to say before I I I don't want to no go ahead first okay um when I came to the board in 2015 we um cut um Administration central office by 25% um I'll be honest at the time I remember saying pay attention Watch What Happens right make sure everybody's paying attention and keeping track if this is harming us or not I heard from many Educators that thought we were too heavy I went around and talked to building Administration and there was kind of a we versus them uh it was it was very I don't want to use the word toxic because that's I I don't I don't like that word but it was very um contentious it was a very contentious situation to say the least over time um I have had more and more Educators who have come up to me and some of them even remember hey pay attention and they've said okay maybe we get it a little bit um I think that uh it is very important for us to make sure that we address we we have done the best that we can to address our Educators who are there with our students every day um I always say the the first thing that's the most important is the students and the teachers you can't do anything thing if you don't have students and Educators in that in in a situation for Education right however it doesn't mean that everything else doesn't matter at all right um even we matter to a degree right and so what we have to get past and we've had a series of traumas in this District you can go back to 2015 and that was traumatic for many people it caused trauma right uh and then we went to cuts and that caused trauma and then we had coid and that caused trauma there's like a series of things that we've gone through together like it or not we've gone through it together right and there's been this piece of us and them too many times I'm going to speak Frank and blunt sometimes it's been the board and maybe Administration Us and Them right sometimes it's been um Central Administration and building Administration Us and Them sometimes it's been the teachers and administration US and them sometimes it's been the various bargaining units that we have in this District Us and Them and what we have to realize is that all of the players involved matter and if you don't uh have cohesion and if you don't take care of all of those levels all of those different stakeholders all of those different players uh that are involved we will have problems I'm hoping we've learned lessons right we definitely have to address our par professionals our esps that has to be a priority it's something we will demand when we give out um anything to try and make sure that we could keep the best talent that we have at our District administration office because that's what we're trying to do now right we have to also make sure at the same time there is an accountability piece and that's the job of the board but the job of the board also is to make sure that all of those pieces are functioning and working and if we neglect one of them we will have problems we will continue to have problems it's not us or them it's we need us we need all of it it's our job to figure out how to do that best and some of these votes are tough some of these situations are hard and difficult it's not always fun governing right but I think the fun piece actually is having a little bit of Hope and figuring out how to move forward as a unit District unit it's in our name so let's be a unit district let's not be us and Them let's be us because us is also in community Unit School District see us so there you go all right anyone else want to say anything before we take the vote no vote okay let's I actually can I would like to actually say something one of the um reasons that I did ask to parse the vote out um so that everyone understands is that I don't disagree with anything Jared said and um I think it's really important that we understand the amount of um workload that is on our district administrators our building administrator ERS with that said though part of the hard decision comes from the fact that timing is everything and while I 100% agree with uh Dr katti's recommendations I don't agree with the time and it's why I ask the board to parse out the boats I still feel very strongly and I know it's going to be addressed in the future but we still have one more bargaining unit that we really need to make whole and the timing on this for me is just unfort so I'm voting against the timing but certainly not against anyone and I fully endorse the recommendations but I think one of the hard things we have to do is we have to make sure that the timing aligns with the things that we say are important and that would prioritize Equity being number one and choosing the most vulnerable versus the least vulnerable and so I just wanted to confirm that that's what my vote is about it's certainly not against anyone or any role or anything so thank you all right let's go Mr Gatewood hi Miss Johnson no Dr marel hi Miss vmou hi Mr pler hi Miss s hi mron hi um vote passes 61 can I have a motion to adjourn all I'm me I'm I'm make a motion to adjourn it's not even that L second second would you like to Second it now