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e notan Le or David Clark but I am I'm I'm Robin Kane and I'm the assistant tennis coach and was asked to be here today to to recognize our team and and some of our individuals that had just outstanding Seasons this year uh the north tennis team finished 22 20 excuse me 24 and two and we're State runnerup this year and we're very very proud of that accomplished this was our sixth straight trip to the state finals and our tennis has had a great deal of success not in the small part due to these three young men that are standing here uh first one to introduce is Hank Lynn Hank is U our number one singles player and Hank uh was 22 and one this year and was also State runner up in singles so outstanding job by Hank this year and uh his overall record he's just a junior is 69 and3 so we're really glad to have him than back and uh he'll be our captain next year he's also been First Team all state singles for three years and um you know he's done just an outstanding job for us the north team uh this year not only with the outstanding record that it had we're conference in IND Champs again and um one of the things I'm particularly proud of these group of kids is they were uh First Team all stake academics again so they always represent us in the classroom really well looking forward to having Hank back um but we're going to talk a little bit about our doubles team um enve atam okay enve uh has been on the team for four years uh their record this year was 28 and2 uh as a singles player he was uh 19 and three and his overall doubles record uh for four years for us was 72 and seven okay first team all academic in doubles for um three years and then for the second time in two years he and his partner were individual double State runner up so outstanding season uh Emer Carr okay amitt played uh Varsity for four years he played at all at doubles his record this year uh was get 28 and two and his overall doubles record was 91 and 12 in four years okay he is All State uh first team doubles for four years he was a a outstanding cabinet and a captain and he also was all state academics as well so that's just a that we just got a seniors get the awards and he was ours this year so congratulations to these young men uh it makes our job easy that these kids are not only outstanding tennis players but wonderful students and a great representation to our community and uh very proud of their accomplishments and thank you for the opportunity to to work with them thank you very much thanks [Applause] coach up okay so we are going to move into our public hearing I think I gavel out of our normal meeting and now we are in public hearing moment I'm looking through our signin here um if you intended to come and speak tonight about um the the hearing topic you can go ahead and do that at this time at any time you don't have to wait until our public comment section but if there anything outside of that topic um we'll wait for that section so that Mr Phillips thank you m pH Mr Gro do you want to wait till Dr Phillips or we can we can have you come up up to you okay okay so let me let me just set the stage real quickly Mr Gro um there are three different at least three different opportunities tonight for a public comment there are two public hearings to start the evening the first one is an additional appropriation hearing most of the topics that I covered during the last board meeting about the additional Appropriations the second hearing is about the facility projects and then there's the public comment sheet that Mrs Wilden referred to so this first first one will be just about the additional preparation thank you so um this evening we the the first uh hearing is a requirement that anytime we're going to spend beyond what the board appropriated last October for the calendar 2023 year um we're required to hold an additional appropriation hearing for the public to um comment on that just as they would a regular budget hearing in the prior year and then the board has a resolution the end of the evening um whomever's in charge of the slide can you give me one click please thank you so these are the items uh that are on the additional appropriation requests for this evening all but one of which have been discussed in Prior budget meetings so um really quickly the the first one is just the non-english speaking grant that used to be separate from the education fund that moved into the education fund this year therefore we're going to spend Beyond uh for that purpose what was appropriated for this year because nothing was appropriated for this year for from the education fund for that purpose the second one is as a result of the collective bargaining agreement that was approved we will we will spend about $1.7 million in salaries and benefits in 2023 beyond what was approved for the budget that third one under education fund is the one that we hadn't talked about before but that's actually I believe in your approvals for later this evening it's an education fund grant that the Doe's required to distribute that to the education fund most of our grants that's not the case but this one requires us since we're going to spend those dollars even though the state's going to reimburse us for those expenses it's an appropriation that needs to be approved uh under the operating referendum fund again we spoke about this one a couple of meetings prior uh but the teacher salary and benefit portions for the retention increases from the operating referendum are going to exceed the budget for this year by about $425,000 and then the last one again we also mentioned this one that um we had four buses that were delivered earlier than expected they weren't supposed to come until 2024 U but they arrived early so we want to pay that invoice now and so that's an additional appropriation request in total uh just over $2.5 million in Appropriations again above and beyond what we're appropriated for this year and um just to point out in each of these cases the revenues expected to be collected in this calendar year um meet these meaning uh there's enough revenues to support each of these additional Appropriations without going into deficit financing we won't spend more than what we're bringing in revenues um will point out thank you to Mr stinner who caught the fact that that there was a cell eliminated in my formula for what was in your packet versus what's on the screen all the line items were correct but the total at the bottom was missing that $161,400 and so this slide that you're seeing now does have that corrected um and that's the total so happy to take any any questions or comments from the board or the public on this 2023 additional appropriation request the the only question I have about the robots for autism is I saw there's a grant is that $80,000 including the Grant and is there it was hard for me to understand exactly what the grant amount was it looked like there was a total and then in the in all the after it looked like there was a smaller amount like 25,000 I think was the gr amount and then there was like a 50 or 60 or 70 that was another number so I I guess where I'm long-winded right now is the $80,000 is what we will spend but it won't all come from us so what's the difference the 8,600 is the amount of the total Grant and it will cover all of the expenditures okay but because it's running through the education fund the board has to appropriate those dollars okay again most of our grants that's not the case you don't have to go through a public hearing every time you get a grant this is just an exception to that rule any other questions from the board okay any questions from the public on this topic all right Miss Dr Phillips we can move on thank you the next public hearing is a requirement anytime that the board is going to uh issue bonds above a certain dollar amount um and this is the I believe this will be the fifth time that we've talked about this topic during Public public board meeting going back to the beginning of March of of this year um and so Dr Boseman I believe is going to kick us off give me one one click um he'll go through some of the the uh uh sorry facility portions of the project and then we'll review again the financial details um after which we'll allow for the the public um questions or comments Jim Funk is with me from CSL AR there he is he was over there and now he's moving further away I don't know uh good evening uh thanks for for making the time um this is this information um is a review of material that you've been exposed to um already and um our attention tonight is to give a highlevel scope overview of the projects um Jim is with me here he'll he'll add some um some detail to a few of the slides and and um happy to answer questions here as well um just as a reminder this is the first of two public hearings that we'll have on the projects um no action from the board tonight but we'll come back together um on December 11th um as well last time we were together we had a strategic planning session to where we had um brought to you a recommendation of making significant improvements to our to our um facilities mainly at the elementary building um without tax without raising the tax the tax rate uh Dr Phelps Dr Roberts and I and some others Mandy Keel from CA met with I think 37 different groups and more than 425 people that all voiced strong support of the projects and um strong preference of doing so without increasing the tax rate so this is a a synopsis of of those uh those recommendations this graphic on the left you're you're familiar with um anytime we make any improvements to our facilities these are our guiding values and principles by which we we abide by um and if you've been around for a while you you recall that back in 0809 and 10 we we had the opportunity to make sign significant improvements to the learning environments at the high schools um so now we are um primed and due and and financially able to to make similar improvements at the elementary level over the past several months um we've we've met with you and members of the public to uh go over a list of facility needs that we have in bcsc this is a synopsis of those needs most of our uh pre- to6 learning environments are um of the same age dated um I'll go through each of the slides here in just a bit programming needs um of our students have changed over the over the the course of that time um North Side Middle School um I I'll speak to that here in a bit as well but is is in significant need of of renovation really hasn't had much work since the 91 L's wines Apple Edition was was built um we also have some capacity and enrollment um items to to address in terms of demographic shift to the west of the community and then um need to accommodate some facility growth that we have um or or need to accommodate some growth at facilities to accommodate C4 extracurriculars Etc just a reminder on the financial um piece of this also as I mentioned the the feedback we had from the public was um so long that we can do so uh to address these these projects in an appropriate manner the preference was to do so without increasing the tax rate which was our recommendation um to you and also just a reminder of these funds of lease rental bond funds they may not be used for salaries uh teacher salaries classified staff salaries Etc with the exception of a a construction project manager um but they may not be used for for increasing of of of teacher funds teacher salaries I I'm going to let Jim explain this but um this is a graphic that if you've um you've seen before we have CSA do a CSO do a master facility study every four years and our Our intention of these projects um is not to spend the same amount of dollars at each space our intentions are to elevate the learning environment um of each of our schools to the same level so that may that may cost more in some places than others um but that's our intention I'll let Jim explain this to you a little bit more so the the top chart is kind of where your facilities are now and if you remember that slide a couple slides back um we looked at you know there's six are seven categories there uh safe welcoming uh Community efficiency in ation accessibility and flexibility and and the elementary environment really The Innovation and flexibility are the the two big ones for that and and if the second chart down you'll see um what we hope it looks like when we're complete and that's that's going to be a few years from now to get there um and you'll see most of the improvements are on the elementaries um you'll see a few other places like North Side um of all these you know North Side Up Up and Down is the the worse uh just because of age and condition so you'll see that getting improved but on the element side you see a lot of uh so the ones are are are good the the threes and fours are are not as good and and to read that and you'll see a lot of the threes hopefully going away um and you see a lot of ones and twos replacing that so as we look at buildings we're we're hitting as many of these as we can um you know some buildings need a new mechanical system as part of this others don't uh so it's finding what what is the highest needed each facility to to help improve it and spend the dollars you know where they need to be spent obviously you can't you know there's no way to renovate every facility every 100 square ft you know 100% of every square footage every building for these dollars when you have 2.4 million square feet of building uh so this is very targeted and and trying to make best use of dollars thanks Jim will be back in a minute to answer all your questions uh so I I will go through these and not read all the text to you but you can you can see them as a reference but I am going to slide through um each of the um Elementary buildings and speak to them a little bit so Southside in no particular order here Southside Elementary you can see a synopsis there um the first bullet you see on here is is our you'll see that on nearly every slide for the elementaries and and those are our non-negotiables that we have interest in incorporating in each of our each of our elementary buildings um I will read those to you just this one time but the inclusion of a dedicated stem lab small group instruction spaces flexible learning spaces prek classroom new finishes new instructional furniture and technology and wellness areas um and and I won't give detail on all those because you you guys have heard me speak of the those their importances um in the past uh the other thing I'll mention about Southside Elementary is um the you may you may be aware that that was originally designed and built as a junior high school and some of those classrooms are relatively large and others are relatively small there's more smaller classrooms than larger classrooms at the Southside and we hope to uh make improvements and Corrections Corrections there um on the right hand side of all these slides you'll see a a quick synopsis of of of um relatively major projects that the buildings have seen um we'll see that on each one of those Taylorville Elementary um the main the main thing with Taylorville um is there's a lack of um opportunity for Collaborative Learning in that building so we hope to address that um through this project as well at Taylorville Rock Creek Elementary uh you may recall in 2016 would actually build um four a four classroom addition to the north end of this building that's that's um functional and well and and would not be addressed with this minus some HVAC um but there's major HVAC renovation needed at at Rock Creek Elementary um expand the geothermal um that was put in there in 2016 uh during that that space um and probably is you see on there the last major renovation there was 1994 it's probably one of our more dated visually dated buildings um in the district at the elementary level Richard's Elementary uh Richards is is an interesting an interesting place in that it's in terms of square footage it's one of our larger spaces but the way that the buildings uh laid out makes it a little more challenging for um just because how the corridors are and such the gym is right in the middle of the building um rock Creeks the same way makes it a little more challenging in terms of Renovations there so you'll see later on a slide for additional square footage um as part of our estimates and this is building that would have additional square footage added not to expand Capac capacity of students there but to allow those flexible learning spaces and those those collaborative learn learning spaces to be able to be um Incorporated just because of the footprint um of the building the other thing I'll mention about Richards is um it's uh vehicular traffic pedestrian traffic and bus traffic on this site is challenging so it is one of the few um spaces that we have targeted for a separate bus lot which would in my opinion make sense to put to the South there's space available there uh which can double as a Hardscape play area for the kids and then event parking in the evening uh Mount Healthy full disclosure is probably one of our more um questionable on what the appropriate approach is uh if you've been through Mount Healthy you're aware it's it's an open concept School CSO has done a good job of of making some minor improvements in that space for example several years ago um enclosed the cafeteria which made a tremendous amount of of difference in the in the space uh but it's still open concept school so there are certainly challenges there to the learning environment that we that we need to address um and this is a this is a good example of a building that we would um work very closely with the staff in that building to make sure that that all parties are in agreement that the design is going to help solve the struggles that we have with that with that learning environment um due to the nature of it so uh the next couple CSA and fod and Lincoln the these are two buildings that have seen uh relatively significant Renovations recently so um you know you hear me talk about parkite a lot but fodrea um if you've watched the halls of fodrea um you'll see a lot of of common learning space opportunities we need to expand that a little bit um but a lot use of natural glass and natural light and that sort of thing um so fod and Lincoln uh fod more than Lincoln would not see significant renovation uh the place is in pretty good shape and and if you've been that would make sense to you um but as I said before uh there are a few opportunities with stem lab um inclusion new instructional technology Furniture Etc Lincoln Lincoln is similar Lincoln um Lincoln had renovation back in 2019 through U as that building transitioned to a pbl building um but there is opportunity Lincoln's footprint is rather small as you're probably aware you can see it's the smallest building in terms of square footage at the the bottom of all these slides um but we do think we can um double up some space and create stem lab in there and address a few of those other items that are that are on the screen Smith Elementary um is is a building that is in need of a little more um love and attention than than others in terms of renovation and repurposing of space um the the image on the bottom is a is a thought not a plan but just thinking of how we can uh better configure things over a little bit but we do have some opportunity for site improvements at Smith Elementary um the classrooms are due for for renovation and significant improvements as well um HVAC is in pretty good shape in that building you can see we just addressed that back in 2015 Clifty Creek also had some work done um not quite to the scale of fodrea but when it uh was transitioned to a a pbl Academy um Clifty has a they do have some traffic things we need to address there in terms of site um and then could benefit from um the addition of um expanding those learning common spaces that are not in place now and then the 12th Elementary um this is not existing now obviously but um it's a synopsis of information I've shared with you in the past about availability um in our in our opportunity on the west side of town so this slide is a is a quick synopsis of um I'm a little hesitant to um write write my write my checks in blood on these things but these are things that we've identified and that CSO has has um addressed through estimates of our opportunity to improve um by each of those each of those sites and then the um new square footage and existing square footage that I that I mentioned before North Side Middle School that's that's a healthy list on the left-hand side I won't read it all to you but that is um with 170,000 ft is our is our largest building that that frankly needs address in terms of um square foot footage so you can see the the list on the left hand side of of opportunities that we have um there at North side and as I mentioned the the building really hasn't seen significant upgrades um since the um what you see picture there that was built in 91 with the liters wines Apple Edition um couple just while I'm here a couple um I do not have slides up here for every building there's no slide for McDow there's no slide for Johnson um Central Middle School equipment so those are those are part of the plan in terms of Equipment Technology that sort of thing but um you didn't want to be here till 10:30 at night and I thought I would just hit the highlights so but happy to answer questions uh these are a synopsis of um as you've heard from me before the the needs to expand our our demand um student demand in terms of enrollment at the C4 programs and then a quick synopsis also of um scope of work at East North High School to address the PE and extracurricular um areas of as as we've discussed so I'll let Jim speak to this a little bit as well and add any thoughts that I missed this is my last slide but this is a synopsis of um the information at the top that you saw a moment ago in terms of the elementaries that would be that would be targeted um you you do see all the buildings list on this slide um all the all the buildings that that house students and then running totals um adjusted for inflation in there as well soft cost and hard cost just for clarification Soft C hard cost for construction costs soft costs include um what we pay Architects what we pay bonding fees what we pay for furniture equipment um construction manager fees all of that so um I'll turn it back to gym for additional information on this slide and then answer any questions you may have or from the public you kind of requested kind of seeing what was happening in each building so we try to do kind of a checklist to help with that I know know that with with the number of buildings you have it's it's hard to remember at each um so you know we created some you know which build had Renovations um obviously some get more than others and and and the cost associated with some of those will will help you with that um and which ones get additions you'll see that with the new square footage um also which ones get you new furniture obviously the the elementaries all all do to a pretty good extent now the the high schools and middle schools not as much that's more targeted um stem Wellness um again all that at each of those and then and also some at the middle school as we get through this um and then you know side improvements where we're doing solar where we're doing Roofing I mean all those things to help keep maintain those buildings over the years so um important things and then as anything we do we're always looking at security and how we can improve that um so there's a lot of new gamer systems and other um strategies within a building to help um be be more safe and and effective if there's an intruder happy to answer questions you may have questions yep Mr Center looking at the uh before and after ratings on the different buildings um some of the buildings that we'd be touching um we we still don't have a plan I guess to reach level one for accessibility uh there's a couple of number twos left in the accessibility row what what kinds of barriers are we facing that uh keep us from H hitting a number one in those areas accessibility is is only one that's a two that's Smith um and that's a with all the um derpal tubes not all those those are ramps but they are not truly compliant um you do have a couple elevators in there uh we could probably get to that um you know is it worth spending that much dollars to to do it that's that's kind of the the question um in that building it's because of you know you can get from point A to point B and it's almost in compliance but it's but it's not and so you know that's kind of a choice you make of how you spend your dollars and then could you say the same thing about Lincoln and Mount Healthy um a little bit yeah oh to yeah Mount Healthy because it has kind of the the kind of those pods there's like three pods and the costumes kind of Step Up um um only typically only one classroom and of each out of the six is accessible um and you know typically you can make that work but it's not like every everyone is accessible um you know simp if you go to a hotel get a hotel room you know the law doesn't require every room to be accessible they have a you know a certain like 5% um there not really a rule for schools other than you need to be you know provide accessibility for for any student that needs it and so typically that's going to give you that ability to do so but you're still not it's not a fully compliant building thank you can I ask follow up to that um particularly thinking about Mount Healthy because accessibility is a huge challenge there so does it two mean that if there's a student in a wheelchair they could still attend Mount Healthy um K through six it's just they would be limited to specific some specific classro there may moving a teacher around to a certain room to to address them but they can get to you know art music the cafeteria the gymnasium all the restrooms everything they need to get to is they can um it's just you know putting them in the right classroom um so they can you know so that classroom is accessible good as long as I stole the mic can I ask another question so first of all I assume efficiency means HVAC is that yes mostly yes yeah and community means what community is um how the building um you know like one thing we're doing is putting wellness centers in elementary schools um because it's it's a service that actually does support the community and and also that we are um you know lot of your buildings you know done by famous Architects they're part of the fabric of Columbus and so we're taking care of those Investments and protecting them and and so so that is I think is important to the district as well uh because some of that time sometimes that Tak extra dollars to to do that and and you know we have some challenges um from that um but I think it's it's that important incist to do thank you in in in order to improve our welcoming and Community scores are we going to have the ability to bring back uh parents and allow them to go sit and eat lunch with their kids safe there was some elements of safety and space that were conc concern before so I don't know if I can I can I'm hearing your question two ways if it's a facility related because of space then that would be something that we would address and we start doing design with with the buildings if it's a matter of process of you know who gets to go through where then I'm I'm not your guy to answer that question but if it's a space restrictive thing then yes it'd be addressed from when we get to design with the uh with those with those building teachers and leaders so they should have space to sit with their kids in if if that's if that's the intention of the building and and a priority of theirs then yes we had uh so I don't I don't know what other slides you have I know that there's been slides where we've talked about the total amount that total amount and this is for everybody to kind of hear cuz we had a conversation yesterday um both Logan and I with uh Mr Boseman to just kind of go over some of this and make sure we understood some things a little bit better that 306 million is a floor it's not a ceiling right and so what we talked about was a lot of the stuff we see is estimates it's timed out there's a there's assump for inflation that are in there so I guess for me one thing I know we've got a list of bonds that we'd like to have at certain amounts but what would be really nice would be to have a list of here's the general schedule we know we're not going to get down to the we're going to build this bathroom out on this day but which are the schools in which order so that we can understand a little bit better do we approve $300 million today or do we approve $75 million for these three schools four schools five schools and then one to two years from now have a better understanding of our estimates for cost based off of what we've seen happen here to prevent that 300 from being a oh my gosh we have to come back in and uh do additional Appropriations for another 1 to 200 million and so I think it would be safer for us better for us more um I guess good stewardship of the money entrusted to us if we were able to do this bits at a time rather than just throw a big number out there all at once Mr major I'll respond to part of that and then let because there was some facility questions in there around schedule yep so as far as the the board's our requests for approval from the board there's no action tonight but the would be at the December meeting would be to approve a project resolution that is actually a ceiling and not a floor and so the what what that resolution would allow the district to do is borrow up to 306 million no more could be less and will be less you know like you mentioned each of the years and we do have a schedule of borrowing in one of the future slides when we get to the finance portion but um as far as what the board would be authorizing would be a maximum of that 306 under this umbrella the board could turn around next month and borrow money in a different Manner and issue a geob bond the next year the year after that so but out within the context of the projects as they're described in the the bond resolution the project resolution that you'd see next time it's a ceiling of 306 but that cost is not a ceiling that's that's where I'm headed is whatever we do that cost is not going to be 10 years from now $36 million we don't have any change orders added in we don't really know the true inflation adjustments there's a lot of stuff my dad was a construction superintendent for 30 years and I've talked to him a lot about this project and there is no way going to be 10 years out at $36 million yeah I if this takes 10 years I I won't speak to that I'll let Mr Funk who's our construction uh and architect expert speak to that but just as far as the the board's actions is what I was talking about with the ceiling versus the form yeah I mean we've made some inflation assumptions and put them in here um obviously things can change that we could have a recession and costs go down we could have more inflation and costs go up um and and those things we we'll have to deal with as goes along you can nobody can predict the future like that and um so you may get more scope done than you think or you may get less at the end of the day um and you know I know there's other funds to keep the tax rate that Geo bonds and stuff because there still you're still going to do roofs and other things that are not part of this that will happen too so um so it's kind of a combination of multiple things but if I had a crystal ball it in terms of time what's the schedule indicate number of years by 2030 to seven and each each project we' be approved individually so so just the framework is set and then each each time we come for approval of each one yep and and only reason why I'm asking is tonight we also have a approval for an additional amount for additional construction work and you know it's just one of those things where I've never in my life seen a governmental entity only spend the amount they're approved there's always something that will happen and I just I want to make sure everybody comes out of this and realizes that that might be the number today but it's not going to be the number that's correct yeah no nobody can predict I I've had you know the past four or five years we've seen excessive construction inflation that seems a a peak now um you know back in 2009 I planned a project a new building that was supposed to bid at like 45 million and the recession head and it bid at at 30 million so you never can predict well that's that's another reason why um another question I was going to ask is how do we accomplish this without reduction of capacity in individual schools that will force the need for an additional school because right now if you look at our ADM over time it's flat and projections are negative so we're talking about a $60 million school that today the numbers don't predict we need but if we do have reduced capacity of 60 kids 70 kids per School whatever the numbers are whatever they average out you will build the need in for an additional School even if we have the land ignore the fact that we have the land doesn't matter to me but how do we do it without reducing capacity so if you remember back to the demographic study there's there's um eight years 10 years out but eight years out from now flat enrollment across the district but growth in the west side versus decline on the east side so um as we as we mentioned before um the solution that we may be facing then is bus and kids from the West to the east where we have where we have space so that was something we had talked about during our public sessions that uh folks were not at all interested in um so it's a fair question we've had the you know I've had folks ask me that question and you probably have to um but um in the interest of of not having north of a thousand kids or north of 1200 1300 kids at Southside Elementary as predicted um our recommended solution is building a school on the west side of town we have a financial opportunity to do so um by avoiding having to bust kids across the River Etc um cuz nobody was overly excited about that being a solution do we have any plans then in the future cuz right now South sides at 800ish if it does get to a th000 then that's only 200 kids in the new school new school is going to be capati for 600 kids are we going to move kids from the East to the West uh so that's one of the next steps that we we talked about last time is is who the who is and and how you populate that building which um you know building a new new school is going to take three years you have a year designed and and two years of of build so um there'll be a lot of folks having those conversations and part of committees with our distri facilities and others to to establish that so I I can't give you an answer on on who who fills that building now um but that as we said before that'll be some of our immediate next steps as we as we um move ahead yeah and I'm not I'm not trying to play I got you but you you just said that we won't want to bust kids from West to East but now we may bust kids from east to west so all I'm trying to do is make sure that we've 150% thought this through and we're not spending $60 million on a school for 200 kids and then having to Bus kids from east of the river to the west of the river to fill a school that we possibly might not have needed is is not our our targeted number of students or less in a building 700 so if we got to th students and had a building on the west side I I don't think the it's going to be 200 students in the one and a thousand or 1,200 students going to be a Southside I don't it would be 700 500 or something like that Chad do you want to you got several slides on finance do you want to speak to that on the on the projects and then I can I can stick around for questions also and if there are others on facilities or from the public I thanks Dr Roseman and I have uh Mike Shoemaker with uh steel Public Finance these are his his slides we we jumped forward and showed one of them second AG but he'll go over um some of the financial information required for the hearing and and we'll answer any questions about the um the bonding aspect and the tax rate aspect all right thank you good evening so we went through a lot of these slides uh last month but I wanted to go over them again um obviously the proposed 306 million would be paid back out of The Debt Service fund over time this graph right here shows you a picture of uh the current outstanding payments on all the various bondage issues you've issued in the past and you can see current payments in 2023 are roughly 18 million and then they fall off quickly as as debt is retired in the next four or five years then when we look at how that corresponds to your current total tax rate this graph shows um the The Debt Service fund which would be non-exempt debt not passed via referendum exempt Debt Service which would have been passed via referendum your operations fund tax rate and also your operating referendum fund tax rate so again the the goal of the school corporation historically is to keep that rate just under a dollar um which you have done in 23 and 24 it is right around that dollar and then it starts falling off over time where you have capacity to do projects um bring more debt on with the goal of keeping that tax rate under a dollar in the future um again our assumptions were fairly conservative um over the past 5 years your net assessed value has grown by about 5.8% we assumed a 2 and a half% growth rate for 5 years and then zero thereafter uh because the school corporation wanted to make sure it could tell the community that it was conservative in assumptions when they say there should be no tax rate um increase in the future again this slide was up earlier this is a rough guess of when the money is needed and these would be um Bond issues over time uh one one per year this is likely to change many times depending on which project goes first again this is a best estimate if this changes we would restructure the payments in the future um to make sure that the tax rate stayed under a dollar so you know we don't really care when that 306 million happens over the next six years we can work around that to to keep the tax rate and match up with the with the draw schedule this is a graph of before and after uh for the to the total tax rate the blue is what you have currently and the different colors are the various Bond issues coming in between that would come in between 24 and 29 uh showing that you would still stay below a dollar tax rate using conservative assumptions these are maximum legal parameters that uh we are required to share by law at this hearing uh the maximum amount of the the bonds being proposed is 306 million um all cost and all costs associated with those Bond issues we've used a very conservative 2.6 million which would leave you with just over 33 million for hard and soft construction costs estimated Max interest rate of a 7% right now you know rates are as high as they've been in 15 years if you were to do this debt today you'd be at about 4 and a half% interest rate we're using a seven because who knows what happens between now and 2029 so we need to be conservative because if we put a lower amount in and the come back in four years and it's higher you know you have have trouble doing that um estimated total interest cost if the interest rate were 7% would be just under 198 million the maximum annual lease payment is the maximum payment C can can I stop you on that one quick so I saw this too and that number just was like interest of almost $200 million is that is that inside of the 306 or in addition no that's an addition that would be equivalent to a mortgage so so the true cost of the $36 million is closer to 500 million if interest rates are at 7% which they've never been close to that yet they certainly could get there uh two years ago they were 2% what what what are they today what would the real cost be in today's terms so we have and I'm thinking of how do you establish a range to say if it was 0 % it's 300 million yeah and if it's 7% it's 500 million so if it were 3 and a half% it would be years three and a half% it would be 100 million um rates have been lower than that over the past two years again we're we've reach kind of a high Watermark of what we've seen lately I think a lot of you know more experts think rates are going to go back down I'm not going to sit here and tell you that they will um but if it were you know more of an average at 3 and a half% you're talking 100 million ion in interest uh based on where today's rates are right now you're probably at um 125 million over 20 years so so not only do we risk uh construction cost inflation in the 306 but now we're looking at the potential for inflation risk of the interest rate as well that's always a possibility we're not predicting that just when we set the parameters we've got to set them very wide I want everybody to hear that yep understood um based on a maximum annual lease payment um of 38 million again payments won't be nearly that high but we want to maintain flexibility you're required to say the tax rate in Impact would be 70 cents but that assumes you don't have any debt outstanding uh with the debt outstanding that you have and it being retired quickly over the next few years there's estimated to be um no tax rate impact associated with this um and a couple other pieces that were required to show is um max annual pay payments as a percent of N Net assess value of 7% and direct and all overlapping debt um within the district that is paid by taxpayers is 88.1% I think that is the end so Havey to answer any questions that you may have Mr senner thanks and I'm not sure if this was a question for you or for Dr Phillips but um the alternative to borrowing money and I we've explored this in the past would be to if we know we have $300 million worth of projects that we want to do start a savings account and put money into that account every year until we hit 306 million and then start to authorize the projects and let the let the contractors go will the state of Indiana allow us to do that okay I know he knows the answer but he's U no absolutely not so we can only Levy a tax rate um based on certain factors the operations fund uh taxpayer approved operating referendum and issuing debt to pay for Capital um Investments those are the only ways that you can uh that you can acrew cash you you can acrew cash and put it into your rainy day fund which we have you know about $6 million in the rainy day fund um but that's money that has been just uh added over time in smaller amounts you couldn't build millions of millions of dollars because it would have to come from one of those other buckets those are the only revenues coming into the district from the state um or one of those other buckets and so um theoretically could you get you get there in 70 or 80 years years maybe but by that time the cost of the projects would be you know $2 billion I'm making that up I don't have any idea but essentially the answer is no you have to you have to issue debt in order to do significant facility projects in the state of Indiana if if I know we were not hoping to pursue a referendum but if we did a referendum and it passed that saves us the interest right absolutely not no the interest is built into sorry this is your know yeah no the interest would would be the same on the debt um selling bonds passed via referendum or not in the market will result in the same interest rate um so no it would be the same the the only difference for the district uh there's if it were to go to a referendum and be approved by voters the district would collect more in the operations fund I it would lose we would lose Less in tax caps which is why about 12,000 ta taxing Parcels would see an actual increase in their tax bill not their tax rate but that shift in the two in the two lines on the tax bill would result in an increased tax bill for about 12,000 Parcels all right we have would it be one more real quick request for in the future would it be possible to ensure that as we look at this we understand the total cost and so in the future have the 306 construction costs and then the financing costs of use an estimated per interest rate whatever whatever you do there right I mean 7% doesn't sound realistic but if three and a half is that way it gives us an understanding of the true amount that we expect to spend sure thank you and so before we open it for public comments sorry Miss Wen did you have a question yeah I just wanted to take a step back and think through so next meeting you're going to you going to get there we're going to have a second public hearing and we're going to talk as a board and and try to make a decision as to whether or not we we want to move forward and let's say we do what are the next steps in terms of we have the schedule of when we would issue bonds and but how does that play out Dr Boseman um with you and your team on like the design work and what are what do some of those steps look like and then decision as they come to us what can you take us through that process at a high level please I'll speak to the next few months quickly and then let Dr Boseman talk about the construction side so at the the next um board meeting on December 11th there's another public hearing it's required that we hold two public hearings for this purpose but if the board wishes to reduce the ceiling from 306 to anything less uh we generally need to know that within the next week or so because all of the project resolution documents and everything that that you'll need to approve have to be prepared by by the bond Council um and then the public notice you know prepared with that revised dollar amount if that's the the desire of the board um and then that following week after the I believe it'll be Saturday the 16th public notice will run in the paper that you all have approved the preliminary determination which then starts that 30-day weight period for uh um signature collecting um and if signatures are collected then we have to start working towards the ballot um question in May if signatures are not collected um then we can move forward with the next process which is design and uh and prioritization yeah I can I can speak to that briefly as best as I can um all three blue suits line up here together in a row um so um once we get through those steps as Dr Phillips mentioned um then we will work closely with our districting facility team and the board and um all the all the stakeholders on on first of all what our priorities are what our orders are um what comes first what comes next Etc um and then start on on on those designs obviously so my opinion would be if if part of the project is a 12th Elementary that that would start early on just because of the duration of it and obviously um you know part part of our our interest in making improvements at Southside is contingent on a reduction of capacity um you know as we talk about adding these flexible learning spaces and adding spaces spaces for students with special needs Etc um that's really hard to do if you've got a school design for a thousand kids so that's that's an assumption that's built into that um so um so that's I wanted to mention that that's that's that's part of that um but the board will see all of that information so there there's we mentioned this before but I'll reiterate again um this this is nothing near a December 11th approval and then we'll let you know when the building's open um kind of a thing so um everything comes back just as everything always does to the board for contract approvals um you know public bid approvals all all those items so okay thank you any other questions from the board okay and and now I think I would open it up to the public for comments on or questions on this topic yes sir step on up I just have a question uh I want to ask the financial gentleman he said there would be no reduction in in interest rate if we passed a referendum and paid for it as we go is that what I did I understand you say thaton no I don't I don't think I'm understanding my question is that should we decide to pay as we go and not issue bonds what that's that's that's there would certainly be a reduction in interest would there not be in both cases but however if we if we is issued referendums as we went and paid the paid for them by referendum and pay and certainly would raise the tax rate because I'm a tax and I know I okay but how how then how does uh um you're you're educating me how how then does it uh increase the tax rate do to to retire the debt is that what you're saying yes oh okay all right excuse me sorry it's okay Mr D just trying to educate old man thank you yep you're welcome yes yep Kristen M um I live at 1055 Tanbark uh here in Columbus I uh am a parent of two bcsc students and I just wanted to comment quickly that uh I am all in favor um of these cap Capital Improvements and and bonding to get them done um I think it's critically important that we invest in our buildings um that's a critical part of our kids education and they deserve um to get that education in modern buildings that are keeping up with the times and how education has changed um I also wanted to just speak quickly to um Talent attraction and retention and how our schools play a big part into that um I think everybody with coid knows now that um a lot of people have the choice to work from anywhere um if we're going to continue to grow and Thrive as a community we want to be a community of choice and our schools are a big part of that um if you think that people aren't looking at the schools when they come to this community um where they're making a choice of where they're going to live they absolutely are um I think if you've walked through some of our schools you might see the need for some Capital Improvements um and I think our kids deserve the best possible environment um as far as the financing I think I thank the questions that were asked I think it's important to be fiscally responsible um however I know when I took out a loan to buy my house I didn't calculate all of the interest into the cost of the home even though I was aware of what that was going to cost me over time so I see that as a cost of doing business um and I I trust uh the numbers that have been presented and and the thoughtfulness that's gone into that uh on behalf of our kids thank you very much appreciate that any yes yes Carla Craig um to Mr Major's question about putting students in a new school I will tell you that there are at least parents of a hundred kids that are going to Mount Healthy at least a hundred who would be very happy to have a school closer to their home than what they have right now although I not saying I would like to lose them I'm just saying that there are a lot of people who can look at Southside from their window but have to go to Mount Healthy thank you M Craig I I would say I've heard that same comment from other people too so there's no disagreement right I'm not necessarily against a new school I just want us to understand the true cost and benefits from it thank you any other questions from the yeah Eric to y you're next sir I see you back there no no go ahead I guess a couple questions popped up um so I was following The Envision 2030 um early on for a while and it seemed like this was all geared up for a referendum and then I mean even last meeting I was at it seemed like we were talking referendum but since then um um we've kind of changed directions and we're talking about issuing it through bonds and not doing a referendum and I just didn't know if there was like some reason I feel like I'm kind of catching up here um why why the quick change between meetings to go from referendum to bonds okay I don't know who yeah I think Miss Dr Phillips we talked about that last time maybe yep so first of all to answer I'll answer your question in just a second but you and both both you and Mr D mentioned that the difference between a referendum and bonds and I just want to be clear so everyone understands in both cases the district would be issuing bonds that's essentially the request of the board is to authorize the district to issue bonds to borrow money um the only difference between referendum and not referendum is whether or not the payments on that bonds are paid through property taxes that are within the tax Caps or outside of the tax caps and that's the that's the reason that the only people that would see a difference in their bill between the two are the people who are already at the tax cap so in both cases they bonds being issued so I just want to make sure that's that's clear you're welcome um and then to your point um we did we did talk um the last couple of meetings about so about a month or so into our presentations after we started getting initial feedback um from members of the public uh as well as our internal stakeholders um there was there were two pieces they were very concerned about um number one was the fact that there were 12,000 taxing Parcels that would see an actual tax increase If This Were passed um and obviously that was a concern of everyone going in um but that was pretty clear feedback the second portion of it was um making sure that we um don't sacrifice our ability as a district and as a community to be able to successfully uh renew the operating referendum in 2028 so the operating referendum now is operating and not Capital so there are no bonds issued for that one it's just collecting property taxes and then using them for the purposes that the board authorizes that operating referendum was passed in 20120 and under the current law it expires in 2029 if it's not renewed by the end of 2028 um those are generating right now this year it will spend about $6 million on increased salaries for for more than 500 teachers in our district um and so folks felt like in a feedback that we got was if you take the referendum route you're going to the public every four years and asking them to continue to approve more money even if it does keep the tax rate flat if you can do that if you can accomplish the same investments in the facilities without needing to do that every four years and avoid raising taxes on those 12,000 Parcels that would see an increase in taxes if you pass this on a referendum why wouldn't you choose that route that number one doesn't increase the taxes for those 12,000 parcels and number two protects our ability or potential for being able to renew that operating referendum in 2028 and keep those salary increases in place for our teachers so it was like Community feedback essentially you said it much short I didn't didn't mean it that way okay um yeah and that actually rolled right into my next question um I might have been mistaken on uh what I saw on the screen but I was going to ask if bcsc plans to ask for that operating referendum moving forward because I the way I looked at that chart it looked like we didn't have that built in to the tax rate for a future um it is is and we it is in there okay great good good um at least I'm saying that from my opinion there may be different board members on the board at that point in time and the public would of course have to renew that if the board elected to um put that on the ballot again before 2020 baked into the cake right now though it is baked into the overall tax rate just under a dollar um I guess I'm trying to understand like the why behind we want the board to approve the whole 306 million for a 10year project versus kind of doing it as more like a line item as projects are approaching I mean I assume there's some like advantages to doing it this way or there are some small Financial advantages initially um as you mentioned we were on the road to a referendum and that was um primarily as the finance guy it was much more advantageous for the district for us us to do a referendum and so when we brought the challenges that we were facing to the board the board said if we're going to have to consider a large project that is subject to a referendum then can you bring us all of the projects you think you're going to need to tackle in the next 5 to seven years so that we can look at those at one time so it was a response to that request from the board that we did a an tremendous amount of work and Mr Funk and Brett and his team um came forward and said here's where we think think we are in our needs over the next X number of years um and so it um from a from a financial standpoint saves us a little bit of money on issuing bonds multiple times over that that period of time um but also basically gets us to focus on we know that the board is authorized to to bond for up to $36 million and so the facilities folks and The Architects and the plans can move forward with all of those moving parts and and there are a lot of moving parts to this project outside of what's happening tonight with you know what buildings would be renovated first where students would you know would shift within the building when redistricting would occur what students would go we it would be very very difficult to tackle each of those things um if we had to um come back and have this discussion about whether or not the board authorizes these one item at a time those were just some questions that popped up through the presentation really short comment um I think all the proposals in The Envision 2030 project would be nice to have and even useful um I would support funding them and I think most of our community would too um but only if we fund the more important priorities first and the funds are still available after that for example we have first grade classes with 27 28 kids our family experienced this firsthand how impossible and unfair uh that workload is to a bcsc teacher um and a very good teacher at that how do we get that 28 class size down to 18 with a TA in every class providing an opportunity like this to be CSC teachers to really show what they are capable of is something that will impact the results of our children's educational proficiencies more than anything else I can think of but it will most definitely impact them more than auxiliary gyms and weight rooms athletic offices building facelifts Etc and even the more useful and and even the more um useful and important parts of the proposal like the C4 um addition for example to me seems very important and very impactful um but it's still it's there are still priorities higher than that that should be funded first so please consider the stewardship of our community's money and put approval of funding the proposals within the Envision 2030 projects just on hold not you're not saying no to it it's just on hold until you're positive other projects that improve the education of our students at a higher priority are approved for funding first thank you and thanks for your consideration okay I think there was a gentleman in the back as he's coming up Dr Phillips um does this impact at all the ability to pay staff is a $36 million Bond on a capital project impact the education fund and what's available for staff members it does not we districts are not per um it's not permissible for a district to use Bond proceeds to um pay people again without with the exception of the one exception that Dr bosan brought up a possible project manager to manage the construction you can't Bond as a matter of fact some districts have got in trouble financially in the long run by doing just that and so the state prohibits that thanks I have one question that came off of my mind he was next Logan no I'm kidding I'm kidding yes if it's going right to that same topic right I get that we cannot use these funds however there is an economic tradeoff because that operation referendum is built into our rate based on the rate in which it currently sits at so if there was a desire to focus on smaller classrooms sizes and increase Staffing we the board would be handcuffed in its ability to increase that operating referendum fund without negatively impacting the tax rate in 2028 is that correct correct the board could you know with that within that dollar Pi if you look at the dollar as a pie chart um if you reduce the amount spent on debt and increase the amount spent on the operating referendum that money could go to a project that would include could include class size reduction um but if you wanted to also invest in the facilities you would have to increase above the dollar that we've we've committed to to staying consistent thank you yes sir hi uh name's Charles goodlow um I I we may have to go back maybe to the beginning slide it was almost like a chart kind of had a circle on it with the welcoming and some of the others oh yeah um way no I'm not sorry okay was it the so I guess while that's being found yeah there we go um the the one kind of comment I I wanted to make was us having to kind of reassess over the years I don't have necessarily have a problem with that uh as a community member um what it actually forces me and I would think a few other U members of the community to do is to um get involved uh understand the cost and the budgeting um I would hate to kind of sit in sit in the seat and actually think oh well we'll just let them kind of handle it they know the numbers and things like that without really asking the types of questions that we're asking right now I think that's totally important so um I guess maybe that tips my hand in that case but um to the actual graph here I just had a had a quick question because the welcoming uh tab there uh says facilities are comfortable and inviting to students staff and Community uh design reflects the cultural diversity of all I guess I was just needing someone to kind of Flesh that out as far as what that meant precisely Dr Boseman I can I can do my best so um these are all um as I mentioned these are all guiding values and principles so any time um anytime we do anything large scale or small scale we we remind ourselves and remind our staff that these are items that um the board at the time had adopted and and developed and strategic planning our districting facilities team um had put together so um so those are for lack of a better term those are things that are important to us as a district um they could be you know small things in terms of um how an entrance is designed or could be or large things or it could be small things is what what's what do you see on the walls and classrooms in terms of reflection and that sort of thing so I guess just to follow up with that so on a cultural basis how does that correlate because I get the because it almost seems like that would fit into the accessibility category honestly so I guess that yeah I guess what what is the cultural aspect to that that kind of correlates with kind of what you mentioned uh that that may be more of a a classroom practice and um you know for for Mr Edwards or Dr hack to kind of speak to better than I can in terms of instruction and that sort of thing um but and I don't I don't disagree with your with your point in terms of being over better fit in the accessibility um the accessibility category but um but these are as I mentioned these are these are things that we're just trying to be mindful of and that are are valued you know as a district and as a board as we as we look to make improvements so I don't know if those two can add to that better than I can in terms of the academic and instructional piece but I'd welcome that addition while they're while they're arguing over who's going to respond that I would just differentiate between the two accessibility and welcoming because I think accessibility is is more the physical can you access a space or not um can you access the facility physically whereas welcoming is is what does it feel like when you're in it and so that's that's where I would differentiate between the two absolutely we know many of these things blend together so we never we have those opportunities to look at wording we think well this could go there that could go there but we definitely in our district talked about Windows mirrors and doors and I don't know if you've heard that phrase or not so we want our our students to be able to see themselves not only in the Stu in the uh the staff that's represented in bcse but also in the curriculum and also in the environment and also anything that's on the walls so we want our students to be able to see themselves and be represented uh by by their culture in in that work we also want to see um opportunities for our students to peer out and have that um that be able to expand their Horizons to their culture and not be limited by space not be limited by curriculum not be limited by what's on the walls so that's another piece of the windows mirrors and doors experience and then we want to take we want them to take their learning um opportunities and go out in the world and learn what they've done here on bcsc and make great things happen yeah uh I'm going to go in a different direction but I support everything that Dr hack just said and that is work that we uh have tackled in the district but when I look at that um to me it's goal State it's like we when we're going to spend money and we're going to make the building um the building that we want it to be then we have to look at what our goal states are and we want kids to be uh comfortable in in their surroundings and so when when we are uh putting together these plans and bringing folks in and taking a look at uh what are our kids need and what does the building need to look like um again it's it's goal State and we want kids to like being there and so when you incorporate what Dr hack just talked about the windows mirrors and sliding glass doors if kids see themselves and see opportunities for themselves in those environments then they're more likely to want to be there I mean it's it's go State Charles I just might add as as you're moving to your next question is um an example might might be a specific example might be um the Legato program at Clifty Creek Elementary School as we went to that pathway which was a a cultural it it imersion in the Spanish language and so when we with moving to that pathway we made sure the design of that building uh Incorporated um that into the various things we were doing in the hallways and in the spaces classrooms um um signage and so forth in in that design okay I and I understand every thank you by the way um and I say this being a product of uh IPS schools um let's just say in a what would be considered a diverse area um with all of that said none of that made an effect on my education whatsoever do we have any other comments today on the got one back oh yes sorry thanks hello I'm uh barthol my name is Janice Morris um I'm a barthon County resident for about 35 years now um I just want to say that absolutely our kids are so important and their education is very important but sometimes I think we lose sight of what education really is and I think big nice pretty facilities and new facilities and sports to the nth degree and all that um that's not all what education is is education is family and community and um learning from one another and um having good parents uh being taught morals and loving your neighbor um I think it's really easy to get up here and talk about spending $300 million on new buildings just so someone can have a tick mark behind their name that they did that while they were on a school board sorry that may seem a little charged but that's just how I feel I feel like America is losing right now because we are so far in debt that we just spend spend spend spend spend and I think a lot of the questions that's been asked here tonight about let's make sure that we're making the right decisions on how much money we're spending and I don't understand the opposition toward why people are upset about doing line item at a time instead of just approving $300 million for people to just do whatever they want to do with and then people get busy with their lives and nobody holds people accountable and so I think we need to look at this really hard as a community and realize what this means and spending money constantly is not necessarily going to bring about good children and good Society it's about Who We Are who we teach them to be and um how we treat one another love one another it's not about spending a bunch of money on a School athletics and all that so I think we need to think about that thank you thank you okay yes sir thank you I'll try to keep this brief my name is Kent ml key and I'd like to point out I don't know how many of you guys shop here at the local Walmart but recently they began advertising the fact that they were going to start having sensitivity hours for the special needs Community within our community that means they're going to be lowering lights lowering sound so the people that I used to work with in the special needs Community would have more easy time shopping there if you've ever worked with someone from the special needs community in one of those environments that is a very traumatic experience a lot of times so while it may not benefit me and I may never need that those people do and so therefore I would support any project that would include any student in our classrooms thank you thank Youk okay I think that concludes our public hearing going once going twice we are gaveling back into our normal board meeting I think we have some people have patiently waited in the front row um to give a presentation on a really important program for our school corporation that definitely has an impact on children very measurable that's our book buddies program Gretchen do you have a okay make sure that's working good um thank you all for inviting us to speak about a program that all of us standing up here love um my name is Gretchen shaning and I'm the director of book buddies um for those of you who don't know about book buddies we are in our 18th year we began in 2006 um in an in an initiative through the Bartholomew County Literacy task force um and a group of people got together they did a bunch of research and they created our program at the time when it was created um we focused on serving only second grade a few years later we decided to add third grade to our program and serve those students and part of that was in response to um I testing through Indiana um our program has over the last 18 years pretty much remained very much the same um with a few tweaks um our biggest challenges occurred as with many programs during the pandemic but book buddies still operated um our site supervisors who are paid staff ran the program without our volunteers um and as of the end of last school year our program has served over 2,600 students within Bartholomew County um throughout that 18 years our mission has remained the same which is that all of our second and third graders will read on grade level by the end of the school year um I'm going to introduce Kelly weed our program assistant to speak a little bit thanks scretchen school board members I also want to thank you for the opportunity to talk about book buddies with you this evening it's been a lot of fun being part of book buddies as a program assistant for the past six years um four years before that I was a book bu's volunteer for one of the schools um in our community and I'd love to tell you about the great group of people that work together to support the students every day at book buddies um there are just under TW 20 um bcsc uh part-time employees on the book buddy staff um there's a site supervisor at each of the 11 elementary schools who uh oversee the program we also have a few site super visor substitutes who step in as needed um the site supervisors plan and organize daily lessons for all the students in the program and coordinate the days of the week the volunteers will be there and pair the volunteers with the students um the site supervisors also work closely with second and third grade teachers to identify especially in the beginning of year identify the students who will be part of the program um program staff trains um recruits uh and supports new volunteers and we also um have asked the site supervisors to provide updates um to the teachers and how the students are doing throughout the year um we're grateful for all the building administrators at each of the buildings who um find a space for book buddies um to be comfortable for the volunteers and students to work together they also make sure they have a Time um set aside during a busy um daily schedule so book buddies can meet four days a week Monday through Thursday and at the heart of our program right there in the middle um the biggest component of our program are community volunteers we have a lot of volunteers who have been with the program near um all nearly 18 years and uh several volunteers who uh we welcome on an annual basis um new volunteers complete an online enrollment form attend a one-time new training and then they get placed into school of their choice and most of them donate an hour a week to our program late August all the way to Mid April um I'd like now to introduce uh one of our site supervisors um who's going to continue to talk about our awesome volunteers and students she leads the program at Schmid Elementary Nicole wiltrout thank you thanks for having us tonight I wanted to give a brief overview of the numbers of our program this year so as already mentioned book buddies exist at all 11 elementary schools in the district this year we're serving 107 second graders and 48 third graders for a total of 155 students to give you a little context of what that looks like at a building level at Schmidt one of the larger programs um I currently have 19 students that are in the program we select students like Kelly mentioned the first few weeks of school primarily on test data um NWA I read if we have it or any other reading assessment that the students may have taken at that point in the year but we also rely quite a bit on teacher recommendations both the teacher that's been with them for those first few weeks and also the teacher they may have had the previous school year and we're seeking students that are anywhere from 6 to 12 months behind um at that point um they are not at grade level and we find that that window is really served well by the structure of our program um um we can't serve those 155 students without our 275 volunteers this year um each student reads with a different volunteer each day of the week so because most of our volunteers stay for a full hour and work with two students it takes a team of four volunteers generally to serve two students coming every day Monday through Thursday um again for context I have 41 volunteers at Schmidt this year um our volunteer makeup is pretty diverse everywhere from high school to college students which you'll hear more about community members which make up the vast majority of our program as well as bcsc staff and we're grateful for their support and making the time to participate in the program I'd like to introduce Emma Jensen who's the site supervisor at Lincoln yes good evening thank you so much for having us um as Kelly mentioned she talked a little bit about the site supervisors and something that we have to do with lesson planning um so a way that we can provide structure for our volunteers when they come in we have a binder for each of them uh that has a student's binder and it has this helpful lesson guide um it's something that you can break down and what does that usually look like you know typically they're there like she said for an hour which means that they'll work in two 30 minute sessions and we break those 30 minutes down into um a reread site wordss uh new book word study and then it transitions again to the next um session so we'll usually start like we said for the first 3 to five minutes and it gives the volunteer um time to ask maybe a few questions from the previous book they read the day before maybe they have the student pick three to five pages to read from it just so they can listen to them and then it gives them this time to move into site wordss and it's a great way to practice each week they have a set um an example here would be for the week 10 and it also gives them that opportunity to work on vocabulary maybe they find a word on there that they don't know it gives us that time to work on that as well um after they've worked on their site words they move into their new book and this is usually the biggest chunk of time we try to give them about 15 minutes to read the new book with them we also have questions um at the back of each book so then they can give some time to um check for comprehension to see how well the student actually understood the story if they don't finish we have a bookmark handy ready to put in there and it can be part of the reread for the next day and then at the end of our session we usually spend about seven minutes getting to play a game which is usually the students favorite part of the session and we focus on a word study um for two weeks at a time example would be the long o here and there's 30 word cards that will go with that um word study and they play a game using those cards and this leads into um something that we had a unique opportunity to work with with I uh Indiana University back in 2021 um there was a need for more volunteers and at the time some of the schools were struggling to get inperson volunteers and so we were able to partner with you and provide students who are in um in an education program who are needing to fulfill Field hours we were able to have them work with students through virtual and we are still doing that now we have nine schools that participate in that program and we currently have 13 IU students who are participating in that and now I'm going to turn this over to Karen she is a senior at Columbus East who is also one of are um volunteers at Richard's Elementary hello so when I was in second grade I was introduced to book buddies I had a horrible relationship with reading and was terrified to um like read in front of people so my grandma introduced me to book buddies she was a first grade teacher at unhealthy and I ended up meeting my book buddy and I couldn't have been more wrong about reading I became an amazing reader um this program not only helped me gain a better relationship with reading but it also helped me gain new social skills with my book buddy now as a volunteer I realize not only um does book buddies benefit the student but it also benefits the volunteer as a volunteer you gain the same connection with the student as a student gains with you so you're able to learn the same social skills and the same communication skills and the same relationships with every single one of these students I've been able to make goody B and learn more about them in their home lives um so it's just I'm very grateful to have been a part of the program not only as a student but as a volunteer in both senses of the program so thank you um we're also going to show a video from another one of our senior project students um Sierra um Perkinson um so we're going to let Nick play this hello everyone my name is Sierra Perkinson I am a senior at columus high school as you all know in order to graduate we were required to do a senior project um so for the future for me I wanted to pursue journalism and improve my writing through my senior project so um gret and toning was looking for someone who could write articles and volunteer for book buddies and so that is what I began to do for my senior project however through working with these students and seeing these volunteers and seeing how these students have grown and learned and progressed because of our health I decided that journalism may not be the career for me and so now I decided to switch careers and study Pediatric Speech Pathology and I can say with full confidence that it is because of book buddies and the amazing students that I've G to work with and the volunteers as well so thank you so much to book buddies and everyone involved for helping me choose my new path I did I okay oh okay um just to kind of sum things up for our program um I wanted to highlight some things uh about our impact last year during the 2022 2023 school year um last year we served over 150 students we always say 150 plus students because um we had 150 students officially in book buddies but we do have students that come in as a substitute if our regular uh book buddy students happen to be absent our calendar um was set for 105 days um if a student was able to attend attend all 105 Days of our program that gave that student 52.5 individual hours of reading practice with a caring adult in the school during the school day um by the end of the year 82% of our second graders second graders who attended at least 75 days read on grade level 90% of our third graders who attended at least 75 days read on grade level and um 92% of our book buddies students who were third graders passed IAD which we think is amazing considering all those students started below grade level at the beginning of the school year um our tagline is an hour week can change a life forever and we truly believe that um goals for our program they're pretty much the same almost every year we continue um to want to recruit more volunteers um most of the many of our students within the District that are in book buddies this year do not have full teams of volunteers um we also have students on a waiting list who do qualify for our program but we do not have volunteers to serve them um finally another one of our goals is to F fulfill our mission that all students will will read on grade level by the end of the year and our last one is to continue to fund program expenses for book buddies through fundraising and our Community Partnerships um we thank you all for letting us come and speak to you um we're happy to answer any questions that you may have about our program yeah Mr I've got a comment and perhaps a question but the the numbers you shared there about the impact of the program and something that uh Mrs day and Mrs bless shared um with has stuck with me too that 100% of their third graders um involved in book Bud's past the I learn so you know I I guess my question is this in a perfect world um knowing that the potential impact on kids in their future that this program helps to provide how many kids would you say are out there now that still need a book buddy and in a perfect world how many volunteers would you say you are short um in a perfect World I'd say we'd take every volunteer we could have and we'd serve every student whether they fell in our six months to a year behind reading level or not um the benefit of our program is the fact that we get the kids during the day when they've been fed when they're fairly fresh and um they're they're more open to it the individual attention is a huge part of our program it allows our staff and the volunteers to focus on individual goals for our students um in the past the numbers for volunteers with book buddies at one point reached over 500 volunteers so we would easily be able to double our volunteers if enough people um chose to come and into our schools and help our students you any questions so I have a couple questions on maybe it's Dr Phillips maybe it's you on the funding aspect is is it bcsc funded is this grant funded is this state funded would you like me to kind of cover bcsc pays all of our part-time employees salaries um all of the other materials that are used in our program are through donations and fundraising um with the exception of bcsc does allow us to to loan us some um technology um some computers for our staff um and some computers for the virtual that we do with the IU students um and they allow us to have a space within their schools but all the materials that you see in those pictures binders all of that are fundraised um which by the way we will be in December having our gingerbread house fundraiser so um all of our volunteers and students create gingerbread houses and they're placed in Grahams Bakery please go down to grahams and make a small donation to vote for your favorite one um very sweet good anybody else any other questions from the team no no questions just two one comment two people so to both to unfortunately Sierra's not here tonight but kin you know great job with what you're doing to number one go from a kid that was probably it sounded like scared to be part of the program to be an ambassador now for it so very good job in that it shows that you know as you've grown up you've matured you've understood the value of those things book buddies from the experience I've had with book buddies um I see book buddies and C4 is two of the best programs we have book buddies helps the kids that are young get a good start if you don't get a good start you don't have a good finish the good finish comes in C4 where they get a really good experience in test driving job so hopefully like Sierra your experience here helps you figure out what you want to do when you grow up and move on to the next phase of your life so very good job to you and thank you to all that are working on book Buddies thank you okay any other questions or comments from the team no thank you all job thank you okay next we have Schoolboard member reports I will start down the end Mr Bryant do you have anything to report no thank you Mr major uh no Redevelopment commission meeting in the last couple weeks um Health Trust I think we all saw the good work recently so I think uh for me I'm good okay Mr stunner not this evening thank you thank you um I'll give a quick update on our Public Work session that was held just prior to this we reviewed um three policies 2510 2520 and 91 30 um we were not prepared um to necessarily uh vote on those tonight we had a few changes that we had aligned on um and we expect to talk about those again December 11th and and and more than likely put those up for vote at that time um that's it um myself and I believe perhaps another colleague or two are going to see more tomorrow evening for the Indiana school boards Association regional meeting where we will hear uh 2024 legislative priorities of the school boards Association and then also uh any new cases legal decisions that um are are currently in the mix and um from from legal counsel that that we can take away from and then two items uh from the school Foundation U please look for the uh BC SF school bus um bus not bus bus um at the Festival of Lights Parade December 2nd at 6 o'clock it will be back and then uh two weeks from tomorrow is uh giving Tuesday and so a note from executive director Nicole Cunningham that we really hope that people will consider the school Foundation is a part of their year end uh charitable giving this year and and I'll end with just a quick positive testimonial from Doris hooker of busy bees who's been employed by bcsc for 22 years I would like to express my heartfelt gratitude to bcsf for their unwavering support in funding and choosing projects throughout the years the projects that have been made possible through the funding and donations from bcsf have truly made a significant impact on my students learning the smiles on my students faces are a testament to how much your support means to them and their education thank you sincerely and thank you Doris that's it see thanks so the ccic meet uh committee met I believe it was Wednesday last week um we talked a lot about the public facilities update so we won't go over that because that's been hammered out here uh the ca agreement um we discussed some concerns and ways forward possibly around social media and cell phone usages um PD days and upcoming Wellness initiatives that will come to this board so and then I believe the Hall of Fame committee meets Thursday I'm looking for Sherry for confirmation but I believe so we'll be meeting as well on that um the iupu board of advisors soon to be the IU Columbus Board of advisors met last Wednesday um and just two things that connect to bcsc that I wanted to share one is they do a um Civics camp in the summer for I think it's fifth through nth graders they have a much flashier name for it than Civics camp but um but it sounds like a great opportunity for kids and they actually um work with the foundation for youth to help transport kids back and forth after the camp um and the other thing is one of the new topics they talked about was they're looking into certifications um Beyond just getting degrees or instead of getting degrees that students could get specific certifications and um it just kind of verified for me that bcsc is um on the right path and that we already do that in fact um they may be contacting Dr hack in C4 to get some advice at some point down the road good okay cabinet reports Dr Roberts thank you Mrs won so under cabinet reports that first item you've referenced a little bit with the Neola revision recommendations this would be the second reading this comes from an update out in July 2023 that was based upon newly passed legislation most of that legislation going to affect July 1st the policies you reference are going in January 1st which is why we are taking specific time on those that would those would be probably the first group of policies to pass in that group so again we don't have any to put forward tonight looking at December so I'm going to like really fast go through the various ones U that we had because you've already had a chance to think about those and have those in your packet so you reference the three um the other pieces that we have um we do have a first reading of a new policy and that was on payment methods for school sponsored events um that Mr major has put for so this would be count as a first reading for that draft that he provided and then uh we do have a high school well before I move on maybe a question on any of those policy pieces before we turn things over to Mr Edwards for a high school team's update any questions okay Mr ards so I want to take a few minutes and talk about uh the cohort model and teaming at the High School um spoke with you earlier this year and and talked about bringing you a quarterly update um so that's what this is and I just want to start by saying I've met with the teams this year so far this year I've had an opportunity to meet with teams to kind of observe how they do what they do uh be part of their team meetings uh experience firsthand what they focus on uh and then kind of look and see how they use the common sheet to to drop live their their meetings and so I I gave you a copy of the common sheet and there's a the C it's in the board packet again tonight but it's one of those things that um we looked at earlier um but I also had an opportunity to meet with the academic coaches to understand how they operate uh what they focus on and and how they set priorities and what their scope of work is uh when compared to to each other north north and east um I've been in the buildings uh walk the hallways uh stopped some folks to inquire about how the teaming model is working in the building and and recently I sat down with each of the eight teams to have those quarterly meetings and so if you recall when we were proposed uh proposing moving to this model I I stood here before you and said really we had two goals we we wanted to get to know families and students well and we wanted to get students across the state so we wanted to get them to graduate um I also told you that uh when we went on our visit I heard stories um and I told you selfishly I wanted those kinds of stories for our kids and so really in those stories were things that are leading indicators of success so the the graduation rate itself is a a lagging indicator right it comes after everything comes after the tests comes after grades are submitted it comes after the homework it comes after everything tells us it gives us a snapshot of how we perform some some of those things that kind of lead uh us to that end result and so in those stories were some of those leading indicators um and then somebody asked me and I and I I don't remember who and so I apologize somebody asked me hey Mr Edwards how quickly do you think we're going to see results and I said immediately right I immediately said immediately and it was one of those things that um I said very quickly and and really believed that we were going to see immediate results with the teaming and so I'm going to lay out some of those things for you here and give you an opportunity to ask some questions but there's been a general increase in in the level of communication uh that has been reported by each of the eight cohorts so the communication across the district is up there are regular meetings regular phone calls um uh with other buildings principles and program directors so the the communication uh with mcdal is up with CSA CVP in between the high schools the the communication is up there is increased communication with with parents and so when I uh sat down and I met with folks uh the number that was presented to me is high uh it's very high and I'm going to say it out loud and it's going to sound one of those incredible things but there's been over 5,000 contacts made and so when we go back and we talk about what does it mean to get to know students and families well one of the things that we have to work on as teams is trying to figure out what's what's a meaningful Communication number right so included in that 5,000 is is any kind of communication that has gone uh home from the teams and so um when we look at the number of uh sitdown meetings and that sort of thing and meaningful phone calls we need to figure out what a meaningful number is so that's one of the things that we need to spend some time thinking about and asking questions about uh but there's been increased communication with teachers I universally heard from each of the cohorts that through the cohort structure teams have been able to provide consistent followup faster feedback and better overall communication to classroom teachers um and so again the the the cohart model allows us to look at information in in new and different ways not new information but we're looking at it in in new and different ways and so that has provided us some opportunities um to to get better at some things because we're looking at it on a more consistent basis and we're seeing how it changes from from week to week so we can see in real time when students are having issues uh we can see uh because we have access to data uh we we can respond pretty quickly we can be prescriptive um we can be proactive uh this model really has allowed us to uh have some quick intervention and one of the things that um I said I was going to get up here and talk about um one of those quick interventions we uh saw at one of the schools there were uh a pocket of kids who were not doing well in some advanced classes and so what they did was they watched it over a cycle of weeks and then at the nine weeks made a decision hey we're going to level we're going to put these students in a more appropriate level so they can find some success in in this class and when I asked about that they said it's something that we've never done before we didn't have the capability to to to do it because we didn't have a way to look at it in this way so that's a win um in a way it's Innovative right I mean it's not off the charts Innovative but it's pretty Innovative and and another Innovation that came out of of teaming or that has come from teaming uh is is uh they call them great agreements and so one of the schools is using a form called a grade agreement and it is a goal setting conference and so they sit down with their academic coach and they write their goals down on papers and then there is a TW week cycle of check-in and so uh one of the students who was in this two week cycle of check-in requested hey can I can I get a can I get a one-week cycle of check-in because I I need that accountability which is a great story because now we're teaching students to advocate for themselves in a way that they I can't say they weren't doing it before but inside the team structure we're seeing kids start to to advocate for themselves so that's a win um how's it being received by teachers I have to say that this is anecdotal and it's from the perspective of the cohorts so when I met with cohorts I asked hey how is this being received by teachers um and this is what I was told um they've been supportive they're appreciative of the team they're appreciative of what we're doing they see it as providing more structure and accountability they feel supported um they have been appreciative of the consistency of followup and communication it's going well I have to na navigate personalties sometimes and sometimes I have to help them remember why and I thought that was a really interesting comment that I have to navigate personalities and so when I dug a little bit deeper in that what the individual told me was well I can't say whether or not we're dealing with the personality or if we're dealing with the process right because um I I see evidence that they like the process and so I'm going to assume that it's personality so sometimes I have to navigate personalities uh for the most part it has been received positively they appreciate our ability to respond and communicate quickly it's more communication than they're used to uh there's a teacher who sends me names of students to follow up with and this was a good thing and so we've got a teacher who is saying hey I need you to check up on this kid I need you to check up on this kid I need you to check up on this kid and so um that's what we're seeing we're seeing high visibility in the hallways the attendance has increased so the attendance rate has actually increased um and then somebody said there you know there's generally uh pretty well received but there are some ripples uh it's been an adjustment and there's been some education so when when we're asking what a kid can do uh continually continually what do we what what can this kid do what can this kid do what can this kid do we need to let them know that we're not asking for a grade change and so sometimes when um that's that's how it's been received and so there's been some education on the teacher part saying no we're not asking you to change your grade we're asking you to tell us what this kid can do and how we can help this kid uh or this student rather pass this course there are some who have not bought into it because of the price um and so I answer that the same way now uh I I did back when we started talking about it yeah it was uh a spend there was it was a big spend right but we had the we had the resources um we had the opportunity we had the blueprint for something we thought would work really well and so we had a responsibility to act and so what we've seen is it is working and the results have been immediate attendance is up critical discipline is down ISS OSS expulsions those things are down number of failing grades from midterm to now is down significantly and let me talk about that you see numbers here this is an old data sheet and in in the parentheses you see numbers from this time last year or the previous year uh on this sheet right and so our teams didn't have that number there were some opportunities to go back and look at what they had done in the past like the past year grabed some numbers but we didn't have an Apples to Apples comparison so what we saw was they took a look at the midterm number so we're halfway through the nine weeks we're going to take a look at this number uh and do a practice run on this on this common sheet and then from then until now the number of failing grades is down significantly uh an average of more than 37% each cohort can tell you the names of students who are credit deficient in the case of the 2024 cohort at both high schools they know right now who is in danger of not graduating and they have plans for each of those students each cohort can tell you their graduation right as of right now so yes we have realized an immediate impact and so uh I'm going to share a few stories with you and then again um talk about what's next for us and then give me an opportunity to ask some questions but um earlier I mentioned the grade agreements and uh my perhaps I don't know if it's my favorite story it might be my second favorite story there uh was a student doing uh a grade agreement um so they checked in with the student at the twoe Mark and nothing had happened no improvement so we're going to check in with you again in two more weeks right these are the things you said you would do we need you to do them we're going to check back in with you in two weeks they check back in with the student two weeks and is not moov the needle and so the student says Okay um I don't know how to do it and I don't know how to ask for help which was a momentous I mean that's huge for a student to be able to say I don't know how to do it I've been you know I've been stringing you along here I don't know how to do it and I don't know how to ask for help so I'm asking for help help me and so to have a relationship of that kind at this point in the year where a student can say I don't know how to do it I need help um that was a significant win uh and that team celebrated that um heard from someone on on one of the teams that when I was in the classroom I was frustrated with the speed of things I thought they should be moving a little bit faster on the administrative side or in the office side and when I wrote a referral now that I'm working on the other side of things I have a different perspective and so I thought that was huge um as a teacher making a transition to the team and understanding that hey these folks are grinding they're doing everything that they can and they're working hard um and then to be a part of you know working really hard and and then having that you know light criticism or that criticism um now that person understands exactly and so that I thought that was a great story um now this is my favorite story so uh the um freshman team at uh North High School runs a fun kind of competition a month once a month they do this fun kind of competition and this particular competition was a uh how many candies are in this candy jar competition and they did it for a week so they've got these jars and they're different size jars and there's different candy every day and so the kids or the students rather have to try to figure out how many candies are in this jar and so after day two they notice somebody standing back and doing like this with a ruler trying to estimate the dimensions of the of the canister and then trying to figure out the estimation how big the candies are and then trying to do the math to figure out how many candies are in that jar and to me that is a beautiful story because you're taking what you learned upstairs you're bringing it down stairs in the context of this team competition and and you're and you're you're practicing the things that we're teaching you and I thought that was just such a a great story and I'm not saying that it didn't happen prior to now and to teaming but we didn't have the story prior to now and prior to teaming because we didn't have the structure so we didn't see those things and we couldn't recognize those things there's another story about a kid who was going to drop out I'm sorry uh father thought he should drop out uh team went and did a home visit on a couple times couple occasions got him in um made that student understand that they they really cared about him and and now he comes every day comes to the office every day and he's really proud of himself and his accomplishments and those are their words not mine we are providing and this is a quote and then again I could tell a a bunch uh we are providing the resources we are creating the relationships and now students are stopping by the cohort offices on their own the office isn't a place where students go because they're in trouble we are seeing that Association disappear okay last one I promise it's made a big school feel smaller and more manageable okay so uh next steps we need we need tighter processes between the two schools so I just told you about uh a competition that happens at one school and not necessarily the other there are some minor differences in the way that uh one school does their cohort sheet uh as opposed to the other school and so again uh one of the things that we heard when we were learning about this is that you really want them to be as similar as possible but the other part is we know that North and East are a little bit different schools and so we want them to be able to interject a little bit of personality so there's some calibrating that needs to go on there um and we're we are we're going to we're going to work on that um again I talked about meaningful data what does meaningful data look like especially when we're talking about parent contacts so we we we're going to work on that um continue to Define roles who does what we started with a good plan uh and we knew it would evolve and it'll evolve into the future I know that but as long as we're working on the process um we'll continue to get better um and then I I I really those are the things that we're GNA going to work on in the short term so anyway um that is my report to you um are are there are there questions you going go ahead so the question one of the questions I had was you just mentioned that the there's Improvement on the uh assignments here for fs and the way I was reading it it looked like they all got worse so I'm trying to make sure am I reading it right or am I not you're you're reading this right and I apologize I skipped in my excitement to bring you such wonderful news I did not tell you that this is all fake data and the reason this is fake data is because I I can't I didn't feel good about putting student level data into a report that would be broadcast here and then also um um emailed to so many folks in the in the board packet so I I apologize for that thing in here is yes okay that makes that makes a lot more sense we were questioning the number of students at North too I should I should have started there no note to self okay Mr we talked about I think is is is sending a a board report so they can see that and see some of the specific data I think from each of the the cohorts yes so yes so Dr Roberts and I did talk about Dr Roberts and I did talk about that putting together a board report so that you all could see that and have a little bit better look at real numbers and real data student names and IDs yes no student names no IDs that'll come to you in a Friday report so the the other comment which that saves me from the next one because I was like some of the comments there seemed almost on pii so I was making sure that we weren't I didn't find anyone uh when we when we're getting that board report I would like to see this team come up with those key performance indicators and trending metrics so like what is our trending graduation rate for team 2026 at what is our trending gradu that way we're seeing at least where's the trends and what's that critical x's and how you're going to identify those critical xes and drive down that behavior and I don't know what's the Cadence of a reporting but at least maybe it's at the end of each semester or at the end of each year however that best Works quarterly seems very um unnecessary just because movement may not be there but at least at the end of very semester you should see some movement yeah so let me let me clarify a couple things and so they report uh their um they they will report quarterly on this common sheet okay U but they look at it weekly yeah so and and they do have those key performing performance indicators that they look at on a weekly basis they look at their graduation rate and they see how it's moving they look at um the attendance rate and they see how the attendance rate is doing they look at the critical discipline they look at the number of students who may have moved in or out of the school so for instance you know did we did we have to send somebody to restart um and what does that mean it means we have to uh now communicate better with restarts so that we can continue to to watch development of the student so they they they have those kpis and they look at them on a on a weekly basis I mean they're they're they can they can tell you yeah there's a lot in terms of the trends I would just add Mr SCH it's probably a semester basis just because that that those are earned credits by that time and actual data that we can that we can Trend that's fair enough and then the last bit of a feedback was how are we going to do like survey or feedback collection and I'm saying this from a critical aspect right is as we went into this vote there was a lot of unfavorable feedback from CA regarding the implementation of this program I think it would be wise to reach out again and have CA pull them now that they're seeing it in action um and at least that way you have same Source same Source same pool same pool we'll be able to see is that behavior really driving the change of behavior within the teacher population and then I also think you have a unique situation obviously this is fake data right so not 48% of the parents but you have the ability maybe through parent Square I don't know Josh would have the better expertise there but in terms of being able to give that survey out to parents and say you know how is this benefiting me or what level is this almost like an NPS situation sure and and I didn't put it in here but I have lots of again anecdotal feedback from teams uh based on conversations from parents and that feedback is good but yeah we can figure out how to survey parents that's all real quick just to throw on top of what Logan was saying the the last piece for me that would close that out would be to the extent that it's available to have historical data as well right so if you know end of first semester a average grade point average average or the projected graduation rate whatever those kpis are to be able to look at the last maybe 3 to five years just to show us you know this the trends are not just inside of this year but across years move in the right direction so have some history to it so I would call this Baseline data I would call right now right here right now Baseline I think we can look back and and and see some things that have happened in the past um but uh again going with an Apples to Apples comparison I I don't think it would be that but we can we can definitely produce that data yeah it would I don't expect it to be Apples to Apples until four years from now right when you've got your first fresh but it might just give you enough to be able to show this is doing exactly what we wanted to do four years ago I'm going to make a number up four years ago graduation rate was 75% right now we're projecting 85 % right and I I think that just shows the trends Mr Jalan um first of all I can't tell you how I'm excited I am that your favorite story was a math estimation story so thank you it's a great story um and I to just reiterate what Logan said so we did get some push back in terms of a survey I voted for this because I thought how could teachers not benefit from having help with attendance and help with homework and help with academics um but I would like to see um the high school teachers who are involved in terms of their students to to get a chance to to get I love the anecdotal data but to get some hard data um and I also appreciate that your your comment that graduation rate is a trailing indicator um particularly I'm thinking Juniors and seniors we don't have as much chance to impact them um and I appreciate that it is really a three or four year thing um so I would just say we will try to be patient thank you for that okay yeah Mr so I I'll just start by saying that uh I am absolutely gung-ho about the model um but it's no secret I was a naysayer um to the cost um and and quite honestly continue to be so but so and I kind of geek out on this stuff so I apologize because this is kind of this is what I do all day every day and so um I have a laundry list of questions I'll try to narrow to two things um sure one advisories at the high school how are they those kids do not stay with the same teach for four years is that correct an advisory still yet under this model they um I'm GNA say that they do not yeah I I don't think that they do okay yeah and all right yeah I I don't think that they do okay and it just seems like that would be another tool to help you know the future success of this program and then the other thing that I would say is um you know just Echo I think we saw a sheet that had um all concerns on it and and you mentioned Mr Edwards some of the interventions and some of the results but um to Echo what these guys said I I mean some hard data would be y would be nice and what I would like to see in the future maybe spring break time or or sometime between now in the end of the year a team or maybe a team from each school just to kind of see what a day in their life looks like and and uh you know in terms of making parent contacts and um interventions with kids and so forth if that would be possible so I I'm going to catch up with you afterward and try to understand what that what you mean when you say that well just you know a team 20 26 from North a team 20 25 from [Music] East the the team of people the the instructional coach the assistant principal yeah their team just to come in and talk about kind of what you know a day in their life that's the clarification right so come in and and speak okay absolutely yes and I will check on that advisory question because I can't give you 100% oh and one more thing I'm sorry that's okay and and also in this and I realize it's it's bogus data if you will but I notice General diplomas are not listed and I know the legislation has changed that corporations um there's been a prescribed amount and I know it's lowering each year that the state wants to see in terms of percentage General diplomas but I've seen some past bcsc data where I couldn't help but think how many possible kids were lost because they didn't get shifted to a general diploma yeah because at least in my opinion the reality is a general diploma is more relevant for some of our kids yeah um and so I can tell you that that's always been a strategy uh to if we if we couldn't get the core 40 to look at it General that's always been a strategy um and um I you know so we are when we look at 20 when when I look at the 20 24 data there are some students who are pursuing a general diploma so that um again that is a a reality of our situation again we're far down the line with that cohort and so not as much time to affect change or difference um and when you look at the uh cap that is coming again by uh imposed by the state legislature then we we we are under the cap so um and it will continue to slide backward for for several years the acceptable cap there yeah thank you thank you Mr Edwards okay um I'm going to call a f minute recess all right just and and I'm I do that knowing I have quite a few people who have been very very patient to stay with us and still want to speak um but I do feel like we might need a f minute break just amongst the team so if you will all permit us that we will come back in 5 minutes I you'll hear my annoying alarm go off um thank you all for giving us just a minute or a few huh are they okay we talking through to see whether [Music] okay as people get um back to their seats I'll go ahead and remind everybody we are back in I'll gavel even we're back in all right it's official um public comment time just to remind everybody of um kind of how this works so you will get 3 minutes um to speak and that will be represented up here on the clock and Nick will start the clock for us and there'll be a little buzzer that goes off when you're done and we stick to three minutes um I think we've got about 13 or 14 people to speak here tonight um as it stands maybe a few less if their earlier comments were the extent to which they wanted to to say tonight um if you are here with a group you can defer to a spokesperson um if you have one to find you can pass if your point has been made you can say I agree with so and so and and pass that's also okay um do not use names of individuals or specific roles of people it's the same thing so um just avoid from kind of personal comments um speak speak at large if you will um and then also I'd like to make sure we maintain an environment that is comfortable for all speakers ERS so I will um ask that the audience do not cheer or dear okay if you want to if you want to say I agree with you please do that afterwards if you don't agree with someone you may do that afterwards too but do not clap um just please keep keep a calm environment it can be really intimidating for people to get up here and speak and I want to make sure everyone feels comfortable doing so okay with that we will start with Denise Mor Morris Morris Morris I'm so sorry Denise Morris that was very NE that was my fault um hi again I'm Denise Morris um member of the community for uh 35 years um I just want to go on Note um that I support um the uh Amendment uh proposed by Mr Schultz for the policy on the uh having certain books put in an area that only kids can get to them with parent uh permission um I feel terrible that I haven't been more involved in this system for the last 35 years that I've lived here to be honest with you uh um I think that it's awful that I have to be up here asking for vile things to not be in front of children and um it actually makes me pretty ashamed be to be part of this community to know that I have to come and ask for vile things to be hidden from children and really saddens my heart and my soul um that there are parents that want their children to see vile things but if that's what they want to do we live in America and as of right now we're still free people and um they have that choice and they can do that at home um this isn't book Banning this is because you can buy the book on Amazon or somewhere else and if you want to read it to your child at home you can do so but vile things do not need to be in school libraries um as far as I'm concerned adults shouldn't be even looking at that but especially not children so um I also want to say that I'm a member of The Homeschool Community I've never had a child in this school system and that's part of the reason that I haven't been involved um but I don't know if you're aware that the homeschool community in this town is immense and growing for some of these very reasons right here that we're talking about and unfortunately because um a lot of the home school Community have a lot of children they haven't been involved because they're educating their children at home but that's going to change because I'm going to be an advocate in that and we're going to rally the troops and we're not going to allow children to be sexualized and um demoralize our community any more than it already is thank you okay oh I'm um I'm sorry I just asked the audience to please refrain from cheers or deers if we cannot maintain a nice environment we will have to move on in our agenda okay thank you we will move on to Mary Mills we live in a diverse Community we live in a diverse World our children in this community come from all different countries all different socioeconomic situations they are different races ethnicities and the children need to they have this opportunity to learn the cultures of others and learn to be respectful of the diversity among them I I'm not an advocate for homeschooling I'm going to be blunt about that I think children gain from working with others from learning in a classroom situation with other children of diverse backgrounds and that's how they learn to get along in the world in which we live um children don't get to choose the families they're born into they don't get to choose the color of their skin they don't get to choose their ethnicity they don't get to choose whether they grow they're born into poverty or wealth it is our job as as adults teachers School staff to embrace all of these children teachers have the responsibility to embrace all these children to work with them and to bring them up and it sounds like the bartholomy county school district is doing a great job of that and I think we need to commend them our school staff and not add further burdens to them with demands on books that they got from some list somebody in an extremist group has put out there and it is an extremist group I'm sorry when you walk in the door of the schools when the staff walks in you need to leave your biases your personal prejudices outside that door just as I had to do working in public assistance believe me I had them but I learned to put them aside and actually to understand the people I was working with far better than I would have had I not worked in that situation so I think that that's something that we need to remember we need to remember that we advocate for every child in this community whether they come from the same background or religion that we did you know because they don't get to choose and we need to give the children that understanding thank you Miss Mills uh Amy mene hi I'm Amy miny um I just wanted to speak tonight to say that I um also I support um the amendment from Mr Schultz to um require parental consent for some of these books that are in the school library um that we have you know that we've all been talking about for weeks now um uh I wanted to talk about some of the concerns that was brought up in some of your meetings about having parental consent on some of these books um one of the concerns mentioned was if there's a restrictive area then kids will be drawn to this area um and they'll want to see the books I mean my response to that concern is if we are con concerned about children being drawn to a specific area that might require parental consent that maybe we shouldn't have the book in the school um also the concern of there being difficulty identifying like what books we going to um require parental consent for them I can see where some of that could get difficult and it could be kind of hard but we know that there are books in the school that are clearly sexually explicit and they're in the school libraries and they're in front of miners we know the books are there we had books read here in you know in these meetings that made people from all sides angry that grown adults were up here reading that material they were upset that it was being read out loud it made the whole room uncomfortable so at least those books it's clearly obvious that if you're going to keep them in the school I would think that it's not too much to ask for a parental consent before a kid can just um easily get that um book um I do think that that's a compromise on uh Mr major and or Mr Schultz's part to add that Amendment because he's just saying these books can stay in the school but there are some books that we should be asking parents if they're okay with that or not I think if you vote this down and you say no we want to keep it the way it is then you as a board are saying that you're aware that these books are in our school that they're sexually explicit you know they're there you're okay that a kid might get these books a minor will get these books before their child their parent could possibly be aware of it and that you're okay with that and you're okay with parents addressing the issue after their child has already been exposed to these books so I just ask you to consider that before you um do the vote hopefully in December you do a vote so we at least as parents can know how to proceed from here um with some of these books that are in the school all right thank you thank you I'm Sorry Miss I who is that Mrs Whit can you please refrain from clapping I'd really appreciate it okay we will move on to I I if if if no um La last Board of me I actually asked for neither and if there was anything behind you I didn't I I didn't hear it um okay I'm I'll have to go back and look if I if I miss something I do I am sorry um but I just really like us to not not do any of it tonight yep no no thank you okay libr would you like to come and speak okay thank you hello my name is Lee Brit I mean berd Lan um I'd like to begin by thanking each of you uh for serving in the capacity of school board members and for our bcsc Administration um I'd especially like to thank Mr Pat Bryant for being my District representative so thank you Mr Bryant uh your time and service are much appreciated um I have been passionate about public schools since I was in the ninth grade when I was asked professionally what did I want to do I was influenced by my high school geometry teacher whom I much admired Mr George and because of him I chose to teach mathematics and have done so for 33 years at both the high school level and the collegate levels my commitment and passion for Education um remains my mission today which is why I've chosen to speak my husband and I moved here 31 years ago raised two daughters who attended kindergarten through 12th grade in bcsc public schools they went on to graduate and move on to public universities both IU and Purdue yes we're A House Divided um but it was due to their first class educations and opportunities provided by bcsc I'm grateful this is a great Corporation I'm proud of it you all have had a tough job these last few months you've tackled issues that are important to the parents of the children in the corporation you've examined opportunities to expand and renovate our facilities as well as the means to make it happen the state of Indiana hasn't made it easy for you thankfully thankfully we live in a proactive Corporation where policies such as policy 9130 are in place and in practice in the form of guidelines for our Librarians to use and selecting materials for our libraries in addition bcsc has policies in place for parents who do not feel certain aspects of curriculum suit the needs of their children alternative assignments are determined between parents and teachers this needs to continue it's matter of Common Sense due to the proactive nature of our bcsc Administration parents who have concerns have a pathway for literary materials to be reviewed for age level appropriateness it's my wish this continues it's a matter of common sense as the corporation explores options to renovate our facilities to meet the needs of our future and explores options to fund building a new elementary school I'm hopeful the board will continue to examine all sides of the issues and find Creative Solutions this is how we move forward it's a matter of common sense I'm an optimist influenced by numbers I am passionate that the Miss of mission of this Corporation is to prepare our students for the future it's my intention to join you on the school board in 2024 my name Lee Brit will be on the November 24 ballot for District 5 for bcsc school board it's my wish all sides of the issues will continue to be considered and for common sense to Prevail thank you thank you Miss Brit uh Jackie Talent hello I'm here tonight to protect the children I feel so responsible and I know all of you feel responsible and I want you to look at those sweet faces that were put up on the screen earlier and think how to protect them how to make them feel loved and appreciated to have these books that are not adult that are adult books available for young children that's a big responsibility that you're taking on and I feel it's your job to protect them please protect them and stop the nonsense thank you thank you Miss Talent how clever okay Kristen mun Kristen Kristen's not here okay uh Merl Milan Marl hello you know A wise man once said the mind can only absorb what the seat can endure our seats have endured quite a bit tonight so I'll try to be brief my name is Merl milone and I'm a grandfather I hate to admit that but I'm a grandfather of two children in bcsc um I'd like to start by thanking all of you for your service to the community and on this board um I would like to thank you for the opportunity to address you tonight and the third thing I'd like to be appreciative for is our state legislators for passing some legislation that requires improvements and uh I guess what I consider improvements right in in these uh uh obscene and harmful to Children topics right which is I know you've had a lot of discussion about that and we have so far tonight so I'm thankful for all those things I'm disappointed that it was necessary for our legislators to have to pass legislation that the public outcry has been so loud right that they had to do it and maybe you weren't the board but I'm disappointed in the boards in bcsc that allowed that to have to happen as well but you all have an opportunity okay so as you talk through to adopt these new policies that are required now to meet the new legislation right you have the opportunity to make improvements and to make changes that protect our kids I want you to protect my grandkids I'm going to look every one of you in the eye right because they're important to me along with hundreds of other grandparents and parents okay nothing more important I want to urge you as a board to really consider the the amendment that Mr Schultz has put forward you've heard some discussion about that already okay I really am in favor of that amendment in lie of something better something that's that's more stringent um for the crowd that may not know it right this amendment is really about trying to find controversial books that maybe fall below the standards of the new law but might still be controversial and it's a it's an attempt to I'll say quarantine the books and let parents opt in let parents say I want my kids to adopt or see that material rather than having to go Shield them and opt out I think to me that's a that's a common sense approach right and some of the comments I heard earlier in the meeting were we may need to get this done quickly and don't have time or we need to just adopt the minimum requirements from the state and I would say if we have time to deal with cultural diversity in all of our buildings surely we have time to come up with good policies that protect our kids from obscenities and sexual grooming thank you thank you Mr melhan Susie melhan thank you I'm the other half of him um but first off I Echo some of what he said that um I appreciate you opening up the meetings and allowing people to come and speak um first I was again thank you for opening up the public meeting that I was in earlier I guess I'm a little concerned about that meeting um that I was at um you know I appreciate everybody trying to work together but there was some I had some concern that again I I would appreciative that the opinion and option was brought up to you know either seek the minimum of what the state was you know requiring um or the option to go above and beyond that that was a you know a great novel idea and I would say that if it is for our parents and our children that we would go above and beyond I mean I'm from this school system and I can tell you that when I went to this school system which was many many years ago we were above and beyond when it came to the children and I would say I would hope that we take that option um and I I hate to get graphic but there was discussion about a book and whether raping a child was something that you know did it have the minimum was well was that the entire concept of the book or was it in one page or two pages or the or the overall you know the whole entire book and well that was a matter of opinion whether that was harmful to a child and I'm like I don't care who you are that's a criminal offense why would anybody have any thought about whether that book should be in a school library that's a criminal offense that's harmful to any child I don't care who you are again so I don't want to be critical I'm you know I'm trying to be you know um you know offering of of support here for Logan and I think that his proposal is is a a good option because again to get the win-win here for everybody I think that that proposal is amazing because for the parents that don't want any um uh I can't think of the word but um you know they don't they want the books to go in they don't want any um I can't think of the word but they don't want you know what I mean any yeah oh the controversial side but the other side of it they want um I can't think of the word dang it but they don't want any books to be censored censorship oh my gosh but you know it's a win-win because you can you can meet both parents' needs because you can have those that are against censorship that you know put the books in a special section and then the parents that don't want their kids seeing them those books you can have you can meet all that and you can meet the school's needs and everything else so again thank you for letting me speak I appreciate it thank you Miss Mohan David Spencer Hi my name is David Spencer I want to thank all of you for for uh having these public comments and letting us speak and uh I was just hearing Todd earlier talk about the advisory in the high school and I was just clarifying with him that we do have advisory at the high school level and the the students do Charles have all four years with the same advisory teacher um I also just want to promote uh the achievements of our school as the coach of the Columbus North High School spell bow Team we went to the state finals and uh we ranked sixth in our class for the state finals at Purdue University so was very proud of my kids and uh the achievements we had there um it's very late there's a lot of rhetoric and uh a lot of people have a lot of opinions and that seems to be uh where the conflict has come up uh as a teacher at Columbus North High School myself you know I see a lot of these conflicts sorted out in the literature that we study and many of the books that we teach also have um characters that engage in controversial behaviors um the Supreme Court already ruled in 1957 in Roth vs United States that obscenity and sexuality are not synonymous um I teach several books that have sexuality within them and they're in our curriculum at the 9th 10th 11th and 12th grade English language arts level and those have gone through several you know vetted processes of teachers and people with degrees in their field who have decided what would be a great context to study these books within um the context matters and cherry-picking and pulling specific instances of books or words or f-words or cuss words out of a larger text um is is not the experience that our students and our young people have when they engage with reading um it's it's my wife's birthday and uh she told me not to call her out but she is a librarian here in this school district and we've spent the last 4 hours here tonight um engaging in this Civic process process and I appreciate some of the democratic processes that we are allowed to participate in here um the library is also one of the last truly Democratic spaces that our society has and that young people and adults alike can engage in and uh you know I'm frankly ashamed that my wife and our family feel the need to have to come here because she feels under attack and there's been a lot of militant language used tonight um a lot of verb choices that have been militant and aggressive in nature phrase is like rallying the troops and I feel like that's you know frankly rhetorical and divisive and I think most people in here would agree with that um I would like to just continue to urge that we support teachers support Librarians and I think one of the greatest way to encourage smaller class sizes is to attract more teachers and hire more teachers and Librarians in our school and I would really like to celebrate my wife's birthday tonight without her feeling attacked by people that don't work in her field thank you thank you Mr Spencer Mr D you told me you were okay with your earlier comments right sir okay um Mr girl would you like to speak on this topic or were you on budget only or would you like to speak or good evening um I just wanted to um urge you all to adopt the proposed policy change to ask for parent permission for their children to to be given what is clearly controversial and inappropriate material by this school district the island this issue seems to have gotten wider and wider and this proposal is the result of aside listening to their opposition to understand their perspective and offer a proposal that solves the issue at hand while accommodating the lines of all sides sides this compromise would not limit access to any in our community protecting their intellectual Freedom while also preventing the school from providing content to a child against their parents will as some icing on the cake it would also provide protection for the district by removing potential liability I can't see any reason anyone would oppose this compromise besides the difficult challenge it poses in rating in the reading of the books and where to draw the lines but I know none of you believe rising to a challenge of high expectations is a reason to deter from a solution and a solution is a clear and obvious that is a clear and obvious issue um that sorry and a solution to a clear and obvious issue for our community we aren't talking about to Kill a Mocking Bird or Grapes of Wrath or Dr Seuss we are talking about books way outside the window of any reasonable standard for our community if bcsc wants to allow extremely controversial books to be available in their libraries then the burden should be on bcsc it's unreasonable to expect parents to come through entire catalogues to prevent exposure for their child the burden the burden could reasonably be placed back on parents if bcsc would either remove the extreme content outside the window a reasonably controversial because our community would and had for a long time accepted the reasonably the reasonably controversial material within that window or if the board would accept the proposed compromise to ask parents before giving their children controversial material then after bcsc carries their water the burden can then be placed back on the parents the results we are currently experiencing from current policy and adherence to it are here they are real they are a huge problem for many of your constituents so please support the proposed compromise discussed in the public works sessions um presented by Mr Schultz regarding the library materials at bcse thank you thank you Mr Gro um Barb day my name is Barb day and I've lived in this County born here here and lived here over the better part of a century I'm a mother a grandmother and a great-grandmother and I'm going to piggyback a little here and that I want to go to school and have lunch with my great grandkids too but I'll tell you what I'm really here to say I'm here to support Logan I'm here to support the program the policy that he uh has laid out to stop the access easy access to some of the books that are in our schools and and I heard those books read one evening and we all know what they what they contained I'd like to tell you what I said one time to a Mr H who was a principal at Central years ago and we had a conflict and I won him over and what I said to him and what I'm going to end this with was let me parent my child thank you thank you Miss day Johnson not tonight okay um Kermit Merl key thank you for your time and opportunity to speak I am a writer and a parent of one current bcsc student and two graduates I am also a former bcsc student I've been following the ongoing debate regarding the new state legislation and how to ensure that bcsc policies meet the requirements by the first of the year I was confused as to why some board members felt adamant about exceeding the state requirements and pushing for an MPAA rating system until I read an article from the USA today dated October 11th 2023 entitled what's behind the national surge in B book bands a low Tech website tied to moms for Liberty in part it read these so-called challenge these so-called challenges appeared to begin locally with no obvious connections but they shared a Common Thread the book review material submitted by local parents was not written by those parents instead it was taken for word for word from her website called booklook dorg the the site launched in 2022 to Showcase a book rating system that has been used by right-wing political activist group moms for Liberty it continues but how out of the thousands and thousands of library books to know which titles to complain about and how without reading the books first to make the case that they were unsuitable for young readers that's where book looks comes in the website says it has no affiliation with moms for Liberty an examination of its history calls this into question on March 25th 2022 someone registered the domain named booklook Org the next day March 26th the brard County Florida chapter of moms for Liberty posted a graphic showing a rating system for books from Zer to five Rockstar volunteers the post read we look we would like to give a shout out to our amazing book Review Committee for developing such a detailed and professional system for reviewing and rating books found in our school libraries moms for Liberty is an American conservative political organization that Advocates against school curricula that mention lgbtq plus rights race and ethnicity critical race Theory and discrimination multiple chapters have comp campaigned to ban books that address gender and sexuality from school libraries I recommend reading the article as it outlines in detail what I and many others have observed from some of the board members recent candidates and their supporters it illustrates how a movie rating style system is meant to streamline the process for these far-right extremists to challenge any material they consider Progressive or woke without ever reading the material just as they did and reading exerts excerpts out of context that would be akin to focusing on all the rape murder incest and genocide in the Old Testament and throwing out the entire Bible without ever getting to the love of Jesus in the New Testament it is easy to see how the board became so divisive when we have members acting in bad faith pretending to have local concerns yet using the national Playbook of moms for Liberty their push to go above and beyond state requirements leads me to question what other ideals they may copy and paste from the group during their time in office thank you okay that concludes public comments for tonight thank you all for sticking with us I know it was a very long very long night all right next on the agenda we have items for approval requests for approval yes so uh the first item I have are is from old business minutes several uh groups of minutes here so of the executive session from October 23rd of the regular Schoolboard meeting from October 23rd of the public work session from October 30th and from the special Schoolboard meeting of October 30th we will scratch letter B the policy revision recommendation since we weren't prepared for for those yet so just 3A I believe yes so I'll ask first for approval of 3A please I move that we approve um the minutes of the meetings in found in item 3A is presented by Dr Roberts second thank you so we have a motion a second are there any comments or questions no okay all those in favor of approving item 3A please say I I those opposed say nay thank you move to new business under request for approval with new business we have letter C field trips and professional leaves supplemental contracts school fundraisers we have claims and payroll for you the claims for November 13th dated today about $1.1 million payroll for November 13th uh six about $7 million and then pre runs for October 1st through October 31st $3.1 million that's the claims and payroll resolution for an additional appropriation that goes back to Dr Phillips and his uh information shared on the during the first public hearing this evening approval of 2024 Health Trust officers we are asking for John Green as chair and Jesse schae as Vice chair approval of the contract with Maxwell as the CMC for the Schmidt Elementary project approval of classified special contracts and administration salary increases uh piggybacking on the last proposal during the last board meeting you um also approved the collective bargaining agreement uh approval of the robots for autism Grant award that was covered in the Appropriations public hearing earlier approval of the special education PA professional training Grant and permission to review the agreement to join the Indiana Bond Bank budgeting Pro program uh should be renew the agreement actually apologize for that permission to renew the agreement to join the Indiana Bond Bank budgeting program I think that is all under letter four new business okay have a motion from the board I move that we approve all items of new business found in number four letters C through M as presented by Dr Roberts thank you Mr Grimes do you have a second second thank you Mr Schultz any comments or questions from the board before we go to vote yeah just a real quick question uh two questions actually on the robots is is that um something that will be at a specific school or is it transferable between schools good okay I that's good and then the fuel program just one two small things on it um I'm assuming is there a cost to be part of this program because I don't know that that I don't remember if it was in there or not and if there is a cost what is our kind of historical savings number uh both good questions it's a 15 cent per gallon premium um and and that the floor and ceiling is set once once we once we You all take the action basically um last year was our first year as part of that um which we basically this is an insurance insurance policy for us if there are to be any significant surprises in fuel it's better for budgeting and um so last year we um we did not exercise that um we did not need to exercise that because fuel prices didn't didn't Spike above the threshold um last year was our first year participating in it um we we I work with a lot of folks in the same position as I am and they've been in the in the uh the Bond Bank many more years than we have and have exercised and highly recommend it so we're we're going to um recommend to do it again this year so questions any other questions okay I have a motion and a second to approve number four items C through M as PR as presented all those in favor say I I all those opposed say nay motion passes Dr Robert thank you okay next up Dr ple I request approval of the HR recommendations as presented this evening there are five recommendations on of resignation and Four Leaves of absences I move that we approve the HR recommendations as presented by Dr pleek second thank you Mr Grimes and Mr bran any questions for Dr pleek No okay all those in favor of approving human resource recommendations as present presented by Dr ple please say I I I all those opposed say nay motion passes and I request additional approval of human of one human resource recommendation this evening thank you Dr I move that we approve the additional HR recommendations as presented by Dr pleet second thank you Mr grams and Mr Schultz all those in favor of approving the additional human resource recommendations please say I I I all those opposed say Nate thank you Dr okay board input and review uh Mr nelan can I start with you um I really appreciate the presentation from book buddies in fact I appreciated it so much I started to sign up to volunteer and then I thought I'll wait till I get home to finish that um and the other thing I want to add is that um Mr Stenner and I recently visited Taylorville Elementary and two takeaways from that one um we heard from Dr hack about signage as a welcoming thing every sign in at Taylorville is in English and in Spanish um and with their population that that just really stood out to me um the other thing there were many things that impressed me but I'm just two um the other thing is that they have an active food pantry um and it made me I don't know how hard this would be to gather but I know our two high schools do a food pantry I I think that and any food pantry involves a lot of volunteer time from from the staff and the faculty and and Volunteers in many cases from students as well um and it made me wonder how many families we actually feed as a school system I mean we always think about the things that go beyond reading writing and arithmetic and taking care to make sure that families have food over the weekend and different times is one of those things so I'd like to thank uh Dr Boseman for walking us through uh Mr major and I just went to fodrea and we've almost wrapped up all the elementary portfolio I believe we've got Smith tomorrow and Schmid uh the week after Thanksgiving so it's obvious and evident and it's great when you're in public and you can defend the ask with you know physical se you know SE feel uh you know responses to these folks that are challenging some of the 306 million um also want to thank book buddies my daughter is one of the ones that is receiving that benefit at Southside so highly appreciative of the volunteers and the efforts that are being made there uh with her um thank you for the public comments uh unbeknown to me I was uh identified um multiple times um and so I just want to say as I'll most of my comments on that topic for the next meeting but at the end of the day I do feel some obligation to at least share like my as a as a person who's been in the professional field I've always been told you you put that customer at the center my current employer at the head of the table we leave an open seat because that's the customer and I see this role no different uh the difference is is at the end of this table is the parent and so at the end of the day I always will air on the side that parental consent when it comes to these toughest subjects are as necessary as an engagement opportunity because they're the head of the table I'm just a part of the table um and so I don't feel it removes diversity I feel if anything it in it enables engagement um and so just wanted to I'll save the rest of the comments for the meeting in which we covered that topic but I felt obligated given the number of call outs U thank you to all the members of the public and bcsc State holders that um hung with us here this evening for attending Andor speaking uh thanks again to Mrs tring and others uh for the book buddies presentation uh such an important program for the future success of kids and and to end on a positive note uh just coming off of uh Veterans Day Saturday uh a big congratulations and thank you to the corporation and all 11 uh bcsc elementary schools for earning purple our recognition for their support of all those that serve in the military thank you awesome um I'd just like to say I uh personally I've had just a bit going on the last I don't know 3 to five days and um and I've noticed it play out in just me the last few days too so if I have um made anybody feel uncom able or anything like that um I I do really apologize and and I do feel like that I gain a lot from the things that people tell me here and outside of here um and I do I do like debate that's part of my personality so I it doesn't bother me but but I I did just recognize that I've been a little off and I felt like I should say that out loud um the other thing is just for others to I work in a place I get to work with with a lot of great people every day and and I'm really blessed to have those many like interactions but um this time of year is particularly hard for a lot of people it just has hit me the last few days and so I just encourage us all to be kind of kind humans the next couple of months holidays can be very joyful for some of us but it can also be kind of a rough reminder for others so it was just a another tidbit in my mind that has nothing to do with school board whatsoever with that I will pass it on to Mr St before he goes to Mr St I think to was actually World kindness day it probably says something that we have to call that out was it I didn't I didn't know that okay uh thanks to all the folks involved in the presentations we heard tonight I I especially appreciated the update on teams in the high schools um the uh book buddies program the financing and Facilities presentations the experts that we had available to answer questions that was all helpful uh one thing that stuck with me from the first part of the meeting was the number of times um the tennis coach talked about academics uh and and how important that was and I I really appreciate the parents uh the staff the volunteers that work with our student athletes and make sure that academics are an important part of what they're doing and then lastly it was exciting to hear about the success of the spell bow Team from North yeah so Logan mentioned uh big thanks to Mr Boseman and I just checked my phone to see how long the phone call was yesterday but it was 1 hour and 54 seconds um so you think uh it was bad tonight um that was at least two pages of questions I think Logan and I had that he was able to be gracious enough to give us some of his time yesterday to get those anwers so thank you to him him um I had a uh very close friend reach out and um tell me that he was able to be a participant in one of the Veterans Day programs last week and I will tell you uh when my daughter was at Richards that was one of the highlights of the year was to be able to go to Veterans Day program just the the level of intense patriotism and God bless America that we had in that meet in those in those meetings those those events was great so all veterans that are out there but specifically all veterans that are part of bcsc uh I want to just tell you all thank you and uh just thank everybody again as we're coming upon Thanksgiving next week just a reflection to say thank you all for what you do and uh you know make sure that to whatever level it is that you can enjoy next week please do that with your family and uh enjoy them as much as possible thank you I'd just like to say I thank the book buddies for being around it was uh it was something that uh several of my friends have volunteered and have did that uh up in Taylorville so uh I like the idea of that U the other thing is for all of you to have a great Thanksgiving holiday and we'll see you in December I guess okay yes with that our next session is on December 11th we will have an executive session immediately prior to the board meeting and then the board meeting will be at 6:30 p.m.

Megan no no all right then moving on to financial report first up is the Safety and Security has been working feedback that we got on our facility is also also in addition toing that we sum time I so we had a security camera bid out um this is part of our uh in the capital outlay there are three parts kind of all in one so there's the cameras and the access controls and the radios we hope to get this year um so this is a part of that um we bid for seven cameras in the base bid and there were three options one of the options we didn't have any bibs on the other one was kind of a minor option with um and I sent you pictures of you a different way to do the cameras at the DSs you can kind of can make the camera more expensive and get more views and in that particular case I was getting more views for reasons of property and not student safety as it turned out um I had one bid that included that option but didn't give us a base bid so I don't have a base bid for that and that option was lower than the base bid the the the the bid we received with option one was lower than the uh base bid we had that did not include the option um and we the third option then was um for the intermediate Center ballfields and we did get a couple of bids on that um um for tonight's uh my recommendation tonight would be that we um not accept any of the Ballfield bids for tonight and just accept the bid for the base cameras from CNC group for 17,600 um do you have questions I I know it was uh having the options in there made it all kind of somewhat confusing so that CNC cover locations this yeah the CNC bid um has two indoor cameras here at the high school and five exterior cameras mostly pointing at parking lot areas around the district um two at the intermediate Center one at the primary Center one at the junior high that's really looking at the high school one at the DSs that's actually the one at the DSs is looking more at the best loading and unloading area so um plus parking lots so five exterior two interior on the the ball field option part of it was I included it partly because I had no idea what it was going to entail I thought we might as well find out um it looks like it's going to be probably a little cheaper than I had suspected in fact the first person one the company that didn't bids that it would be at least 20,000 and I think I had two bids that came out around 6,000 part of the problem is one of the companies that bid on this is why I'm not recommending we accept anything one of the companies that bid on the ball field option didn't give us a base bid so we don't know how much extra you would be paying for the ball fields because there's not a a non-option bid they only bid with the ballfields um and the other company bid uh a total of seven cameras at there which made it quite expensive and we could reduce that down and do fewer cameras but that's a little confusing too as far as the way things play out um I also um did hear from Baldwin Recreation today and they are not interested in splitting any of the cost for those cameras so um that probably makes a little bit of a difference there as well um so um certainly at your direction I can you know pursue the Ballfield cameras after we accept this bid um but I would um recommend that for tonight we just go with the with the base bid the base cameras on the Bas bid but I'm certainly you're welcome to discuss it just lowest base bid was from CNC the lowest base bid was from CNC the other so we didn't have a base bid from uh DH Pace they only bid the with the ball fields I tried to make it as clear as I could in the bid specification um and I they were there and talked but they did not they did not give us a base bit I think it may have just been an error in their submitt uh and it's not the type of thing with the way you do you know the these State bids that we can go back and ask them to change it or give us a different number we talked about it like could you give us a different number but if if they had been in the room they would have known what the other bids were and at that point they could make up the number to make it work so they weren't in the room but it still is not kind of against the rules of how you deal with these um closed bids so for the ones you that are the ones that KSD has rules about so so we didn't go back and ask them what their base B was um and so we only have an option with the ball fields um and the other base bid was for 17,94wh the DSs um is where the technology office is so um we sometimes have stuff going in and out of there that we want to keep an eye on so by accepting this bid that doesn't mean you're going to you're going to stop looking at options for the areas of number two and three so um um number two is the camera and the elevator no one bit on that I did have to have an a general from the elevator company of around 12,000 um it would be kind of out of my budget area there unless you wanted to expand that budget for this year and then I could explore that um uh option three without sharing again I can explore that um we have to be careful how we talk about it no I I no I'm no I'm just saying I could explore spending uh going forward with option three but I probably would do that at your direction uh depending on or we would do it after because I guess the way the capital out money was specified I kind of need to see how much the access control and how much the um uh radios are going to cost and that might be something we Circle back around at that point it would probably be something where we didn't need to do it a formal bid so um if it was something we were interested in pursuing we could pursue that probably just a normal gather quotes kind of way got it that makes sense thank you other questions K has has worked really hard and got very thorough with this and she she goes through and to single detail she possibly can so I I I thank k for going go to the depths that you want to for this um so yeah the uh we have around the capital lay badges just under 60,000 where 40 of that was our capital outlay and around 19 I don't remember the last three numbers but around another 20,000 came from the state with the matching Grant um and just on my initial budget this is maybe it kind of just depends on how everything else plays out but this is right in the ballpark of um of thinking around 25% that's a little over that but it's not a lot over that well you were working a lot of three you were working a lot of things simultaneously so thank you for that and um I know how thorough you are well like I said only has to read your email like that's a compliment because I I like the the level of specificity because if it's not your Mastery content area you you give all the information so even if it's something you don't have a lot of specific knowledge about you can understand the work and the research that's led to your recommendation I would not say I'm an expert in security cameras at all um I do kind of I the way I'll do the bids typically is um by view I'll say we want we want this view um and I do let you know the the biders come up more with you know how to best give us that view um so well the fact that our SRO had meaningful input in this process is good enough for me along with your L work so I moved to approve the bid provided by CNC in the amount of 17,6 second all those in favor please say I raise your right hand motion carries 70 thank you very much Mike has spoke previously discussed that part of the facility tours uh the high school is in need of a conference room space and Mike is here to present tonight on the enclosure that could be um well if you guys read the bo docs and my weekly report uh we had the bid opening we had uh four bids or three four bids come in three of them qualified um the lowest qualified bid was integrity class um with 36,4 $75 and that's what I'm recommending that we that you guys accept in that they they met all the specifications that we needed and had all the documents provided did they a specify timeline on construction I'm going to talk to them about that in the bid we had uh I think we had a spring break so I'm going to either try for that or the first part of uh summer yeah we accept the ID from the glass for the conference B who was it it was definitely me okay all right it has been moved and seconded moved by Kelly seconded by Andy to move to accept the bid from integrity class for 36 475 all those in favor please say I raise your right hand motion carries zero thank you guys just so that everyone's clear if you haven't been following you're watching from home this is what this is actually going to result in the installation of a conference and classroom which we've been talking about all along but it gives another meeting space um for specialized meetings it also gives another learning space that's soundproof um that's what Mike's been working on it will help round out that new space to be more usable for for many different groups um and also both of those uh two items meet our objective of Target area four underneath our strategic plan which is important to note all right but I I also want to point out uh one of our deliveries of the furniture came today so the trick now is is now starting to put those items together and get them uh installed so it's coming together quick awesome that's exciting all right administrative reports we took care of part one earlier and so now we have the parents's teacher program handbook and job description update welcome to C thank you I just need approval of our policy handbook um every year we have to make sure that if there are changes in our program that it's part of our policies um this year we are going through through um our quality endorsement process and so that required me to find to comb through everything so you should have gotten a copy the update should be in yellow um most of them are minor um paperwork things like how many days do we have to complete a file and that sort of thing um a couple new things are we are adding a um parent depression screening um that we are doing with all of our families um we also had to add some stuff about how to handle virtual visits um which we started doing through coid um and then probably the biggest change is the change in the job descriptions the way they were written before were written very much for a preschool teacher in a classroom um and so I've gone in and modified those to reflect much more of what we do with our home visiting program um and I think you've already looked at the parent educator Coach position but in this um particular document I've made um a kind of significant change for the coordinator in the past it has said that we had to have a teaching degree um and my recommendation is that's not necessary frankly I'm not sure a teaching degree is the first thing I would look for in a coordinator it needs to be somebody who understands Child Development who has done home visiting or has social work or mental health um background those are the things we spend a lot of time doing so that's a big change um just that right what it says now is um if the change is approved is that a current um Kansas Early Childhood license um is re is um what's the word I went um is preferred um or comparable work experience and I checked with KS we talking about it it's not required at the national level nor is it required at the state level okay no does anybody have any questions about the changes or yeah what was the motivation to not that I'm opposed to it but to do the depression screen actually that's um one of the national parents's teachers requirements oh is that right yeah um we have it's a requirement that we have protocols on um mental health for our parents substance abuse uh child abuse and um intimate partner violence um so it's a recommendation from the national Center um and because we are going through the quality endorsement process that is one of the standards is if we do that um and we talked as a um staff and decided we thought it was important we spend a lot of time on our home visits talking about mental health um with our with our families it's always an option though for families any of our screenings that we do you know we explain what we're doing and if they say no thank you then that's fine it is so that I know many of both of your co-workers have mentioned comes up quite a bit kind of support in that area with anything else I Mo the parents's teacher hand up with the updates and changes second Susan has moved Tony has seconded to approve the updates to the hand as presented all those in favor please say I and raise your right hand Carri thank you thank you all right so last year last spring we talked about the uh importance of doing enrollment set and so we reached out to RSP who specializes in enrollment studies who done enrollment studies all over um particularly our area neighborhood school districts to help provide feedback to districts regarding what does this look like for plan purp what our numbers look like where's our Trend going and then looking at the next five years or so getting an idea of what this what order numbers can do some districts that helps them as they're doing capital for districts it helps staing so in our situation so got Robert here be up here short and be able share the report that they found that they spent a great deal of time in our community the last several four five months interviews going she's getting pulled out so one thing I know um you're talking about Bape detection my my high school kids before they graduated they put baby protection in the thing they didn't like about it is when you went to the bathroom it no longer smelled like Cy that was the downside that was a downside that was a downside um some little bit of humor so tell me when we're up um so again as this is coming up um thank you for this evening for me to be able to talk with you guys about what's happening with your enrollments um I know you received the presentation I'm going to kind of fly this at about 100,000 foot view um if I get too detailed just kind of say come on let's go um because I can talk a lot as um Mark knows from our conversations um it's pretty cool some of the things that we tried to dig into things that we were very much concerned about like every district is what happens with 2024 with open enrollments and that's going to be tied to Your Capacity I'll talk a little bit about that I know you're familiar with um probably the work that we're doing all around you um particularly with the Panasonic plants and what does that mean as far as what we see for economic development what does this mean for our enrollments so um a lot of cool things um with RSP we are based in Kansas um this Saturday marks year number 20 um 20 years ago I started the company so pretty cool um we do only work with school districts through the Midwest and so kind of the advantage that we have is our product our analysis is all featured towards trying to help you make good decisions based on data with the report um this expectations page um this really kind of gets into what we want you to get out of this report there's a lot of information um and so we try to break it down simplistically so things you can take to the community things you can use in items such as your long range plan your facility master plan your strategic plan how to make some decisions it's broken into these sections basically these four parts and then there's a huge appendix um for other elements if you want to look at some things in Greater detail we'll get started with the past enrollment in demographics so that 100,000 ft perspective um we're indicating that your enrollment is going to be stable with some slight increase over the next 5 years you're going to see some differences between the elementary the middle school and the high school I'll kind of showcase why we see some of those changes happening um capacity um that's going to be one of those elements that with the number of students that can be served in your buildings how does that impact the programs how does this impact who you can let into the district because that's that's one of the key things with open enrollment do you have space um the third component that we looked at was the development activity so obviously every District saying hey the Panasonic plant it's going to have some sort of impact on us um I remember way back when I'm old enough now if you can't tell by my gray hair I used to work years and years ago as the planner kind of City admin for Wellsville and so there was a lot of conversation about here on the east side of Baldwin hey we're going to have this industrial complex that's going to have all these different jobs um yeah that didn't happen did it um so lots of things that are planned for and that's what we try to put into um our analysis of of what's happening in the community so we always start with visuals um I think it's important to um see visuals of what is our District boundary so you'll see insets of maps that show the entire District so you can see the rural area you can see how it stretches up just right to the south side of of the Lawrence School District and then we have a zoom in right here to Baldwin City so you can get a context of of what's Happening we have broken the district into what we call planning areas so we're trying to Target um development so is it a single family development mobile homes Town Homes apartments they all have different yield rates they all track different types of students um number of students and type of students that need to be served and so that's the foundation of how we try to look at the analysis for every community that we're work in all of this information that we collect all these variables off to the side ju just to give you a breakdown we're looking at Census Data we're looking at State data sets your school district data sets the city county data sets all of that gets fed into our sophisticated forecast model statistical model regression model to look at what's the opportunity of students either increasing or decreasing or remaining the same down to those planning areas that I talked about so pretty cool that we can kind of break some of that stuff down to that level one of the metrics that we really try to hone in on is what's happening with li burst so if I look at um what's been happening nationally we use 2007 as our Benchmark our RSP does because that was before the housing downturn of 2008 we compareed that 2007 to 2022 the last complete year of live birth data um we're down 23% in live births so th this is starting to signify that the Millennials are having fewer children and waiting longer to have children right so those elements are going to impact what do we potentially see for the number of future kindergarteners so when we look at um live birth data what we try to understand is where have we been and where are we currently and how does that impact where we think we may go in the future so live birth data one of the the negatives to it um if I to say any sort of wording to this is It's given to us as an annual number so if more of those live bursts were October November and December their ability to be kindergarteners gets pushed out a year right so there's that element there's also the element of migration and how 5 years ago there may be families that lived here had a live birth and they're no longer here and vice versa there could be people moved into the community that didn't have a baby born but this is one of those metrics that starts to set the the conversation of how many um potential kindergarteners could we be getting if we maintain our market share or the market share range that when I look at that last column um those previous years I think it goes back to like 5.8 to 7.5% so if we want more kindergarteners in live burst have declined from like 1300 to just a little over 1,000 when I'm looking at Douglas County we have to gain a greater market share right because that that that amount that we're going after is is less so it's one of those things that when we're looking at a forecast um is it a positive or A negative here with the amount of life verst um it's it's an it's a negative that would be saying potentially a decline one of the other things that we look at is with the past enrollment by grade is um we're kind of seeing a leveling out of students when we look at just the number of students by grade when I look at the senior class um last year it was 96 and then this year's kindergarten class is 85 and so a larger class exiting smaller class coming in that starts to point again the potential for a decline is greater because some of the largest grades are moving through up into the high school the other way we look at this and this is where migration starts to play in is the cohort change so cohort basically as you go from like 2 to third grade or 8th to 9th grade how's that changing over time so what's been great from last year to this year we see some really good increases so that was kind of a a positive ad that started to say Okay live births are declining larger grades in the upper High School grades smaller incoming kindergarten well what will we potentially see with what I would start to coin a subdivision life cycle so we don't have a lot of new developments so it's the existing housing how do people who were in those homes move out and new families move in and do they have school age children this is some of what we're seeing with this bump we also think some of the bump is related to what we experienced in Lawrence with the closing of buildings and people getting reshuffled around in boundaries they may have a negative towards the district so they want to come into your District right so those are some of the things that we started to look at as we move into migration um we're showing you a lot of information here and we're looking at three school years at the elementary the intermediate the middle school and high school so the green parts of the bar represent students that the previous year of the year were analyzing they were here and then in that year they left and so they left are they still living here but went somewhere else our data doesn't tell us that that's something that when you look at where transcripts were sent you'd be able to start to flush out did they stay here and choose home school private school parochial school right the orange part of the bar are students that are new to the district at each of these levels so this is students they weren't here last year being served they are are now being served so looking at that student ID what what's happening so what's great about this is we see a positive increase um so again this starts to say potential for increasing enrollment so we kind of have a mixed bag here some elements saying a decline others saying an increase we'll talk more as we get into the projections when we start to look at the out of District students so these are students that don't live in your boundaries and come in one of the assumptions that we initially make is they're likely staff don't live in your District they're able to bring their kids in and I already mentioned um things that we were looking at with the districts where we get the most kids are from Wellsville and from usd497 and so those are things to see do we continue that Trends um as we move forward in our statistical analysis yes we're going to continue U moving this forward I would say instead of having 90 students we're probably like to be in that 100 to 110 students U moving forward from out a district the caveat do you have space because it may be some decisions where you're like we're just kind of um at the point where the number of students at particular grades you may not have the space um with your Staffing that's something you guys get to control um with the breakdown of how we analyze your District at that planning area level these next series of maps help us understand how things have changed over time so when we look at that top map um that's really where the the greater amount of students are in the city limits of Baldwin City right so where we see orange it's been an increase from 5 years ago 1920 to the 23 24 school year green is where there's been a decrease so again just giving you a sense snapshot what are we seeing for students change down at that planning area level this map I think is a better depiction of what we're seeing with students so it's a heat map the darker the red the greater the location of students um residences in proximity to what we're showing on this map so again a lot of it right here in um this area right to the east and south of the complex we're on um so again it's a mixed bag of increases and decreases and that's why we get to when I get to the projections why some of it is like stable to some slight increases we'll talk about how that happens so development and growth trends always like to start with a visual of of what's happening with census population estimates that's the green line so it's the top line so it's saying more people are moving into the community so that's pretty cool um the Blue Line represents the amount of building activity for residential and there's a little bit but really not a lot I think the high is like about 53 units and then I think our most recent data we're at two well it's an incomplete year until all that stuff happens but you guys know driving around there's not like a lot of of activity um some of the things that we look at with the building activity is mortgage interest rates right they've gone up I know my interest rate on my house like under 3% why would I buy a house that's now like 8% and we think there'll be some pressure to move up closer to 10% If the Fed bumps it like they're indicating they might do in the next go around which is I think next month so we got to watch those things cuz that impact imps movement of our existing inventory as well as new inventory that could be built the red line represents our enrollment change over time on the last few years so you can see we've been positively increasing since um the the pandemic and so I would say we've probably come out of the pandemic where we' say we're at a recovery um most districts we work with we're still not in a coid recovery um with where our enrollment is so your anomaly of what we see just in this particular region when we get into the yield rate um again just to get a sense of we have new developments come online what could we potentially see and so I always like to show usually there's a difference between single family multif family so multif family is everything that's not single family so mobile homes duplexes Apartments fit in that category we pretty similar um that's atypical most districts we usually see with multif family half as much as a single family but again I think this goes into when we look at the age of your inventory and the price break points um that starts to impact why we see some of this we look at where um inventory the the age of it and then we get to the red areas that's where we have the the newest inventory um and as we move into the blues and greens it's older so again planning areas what what's happening with the age of that inventory we look at the home value from the um County data sets um what's affordable what's not affordable and we have some pretty affordable areas particularly in the core area of the community and as we radiate out to the um uh rural areas it becomes more expensive and yeah that makes sense right what do we see for some of that housing product we then looked at where units were being built dots you can see not a lot of dots um same thing if we went north in theorence we don't see a lot of building inventory come over to Ala Blue Valley I'm even Gardener we see a lot of of building activity so this starts to help us understand how some of the Roll lots are getting split and we see uh units being built I'm when we get into the rural area development over time this is a visual to get a sense of by decade um for all but the last column um the gray represents the units that were available at the start of the decade the maroon areas were what was built during that decade and so 2 2009 we had quite an explosive growth of units um in that decade and that kind of helped Propel some of the enrollment that we've seen which is why now you hear me using words like subdivision life cycle how does that change over time um that's the existing inventory is what is dominating right now until we start to see any new potential residential developments from our tour and conversations with the city we developed a map that kind of helps us understand future areas that could develop or are developing right now so the green are areas that are being developed right now where there's infrastructure there building permits could be issued um that's just north of here um is is one of those areas yellow areas are things that could develop it might be closer to the 5 years and then if we have purple areas we out towards 10 and I think most of our stuff is really looking at 5 Years cuz 10 years is kind of a coin flip of of what we might see and then this is a table that then ties back to um what that map illustrates so again you can see potential units that could be built um not quite not very many 30 in the currents and then in the 5-year time period 135 this can change as the economic development variables change as some of the developers Builders choose to start to build so we got to watch this um we also looked at um bigger University enrollments on being a University Town even known it's not as large as um uh University of Kansas getting a sense of of what's happened with that enrollment and it's I'm quite a bit lower than what we've seen in previous years this is impacts how they staff the university this impacts who's going to be living in the community and what the maybe demographics are of who's going to be employed by them will they have school AG kids I look at other places um like where um University of North Dakota we saw them do some Cuts in their Staffing and that majorly impacted what we saw for enrollment um in um their community so this is something again we're we're watching it has an impact um so again some some mixed things with development I would have liked to have seen more things with developments um but we're not seeing that and I think one of the things that we wanted everyone to know is yes Panasonic is just up the road it's not that very much far from where you are but the key indicators because we're doing work in your District um Gardner ederton Lawrence yodora doto um so everything right in this quadrant everybody thinks the do the the Panasonic battery power plant is going to have some sort of Major Impact on them what I can tell you it's all based on where infrastructure is transportation and access to what the development could be um probably there'll be some sort of impact here for sure we saw that with the Intermodal right there's there's there's some movement of people wanting to live in a smaller Community but as far as the economic impact we don't see something that's going to be directly impacting how we would see a lot of new enrollments so student projections so um here we are in 23 24 at about 1,400 kids and when we get out to um 27 28 or actually 28 29 um we see we're at about little almost 1450 the big thing that I see here that's that's happening and why I love to give you visuals of of asking the questions or thinking about how the impact of what we've looked at means for your enrollment you can go back to on like page 11 with the enrollment by grade and you start to see what would call like the Pig and the snake effect so think about the snake eating the pig and as that Pig's getting digested if you think about this by with students not that they're getting digested as they move through the snake there's larger classes smaller classes as they move through they create some of stresses of too much and then sometimes with a little bit not enough um so as we look at the the elementary enrollment on here um pull this up and get my glasses out that's the other bad thing about age um so when we look at this um we have your Elementary enrollment we're at about 645 now so your pk5 at 645 and we have you um by 2829 being at almost 690 we look at your middle school you're at 340 basically about 340 when we get out to 28 29 and then when we look at your high school it's about 420 and you're at about 440 so um maintaining and that's a good thing most districts in Kansas are losing enrollment so we're at least maintaining slight increases and as you look at that purple line you can see we kind of jump up into the 420s 430s and then we kind of we're kind of plateau there would you repeat for the elementary you said it was going to be 20 29 6 what um I say 690 it's actually 670 6 yeah have 668 there um so reasonable forecast for you and and that's why I try to say here's some things that we think are potential for decreasing others for increasing I think it's the out of District students it's the subdivision life cycle as we see older people move on and younger families move in um the the smaller community that drives some people for being connected um is is very different than what you're going to see in some of the neighboring districts um plus you have you have really well um kept up facilities for sure and I like to hear where you said you're going to have more conference room space for some of the meetings that's that's a huge thing for for buildings and being able to do what needs to happen all these different notes um get into how you look at this next page so here we can see we have quite a bit of space when I see green because so green means there's um with the number that we were provided for the capacity we have just on the surface surface um space um in these buildings when we get into Staffing you may not have as much space as indicated with it being um under a 70% school capacity or you may look at some of these buildings in the width of the hallway or um how the programs are best served in those buildings maybe there's not really as much space as shown there so we have each of the buildings listed what that gray configuration is the capacity that was provided um by the district and then as you move move to the right for the past enrollment we show that for four school years says from 2020 21 school year through the 23 24 school year and you see what the enrollment is for the middle row green fonts is reside So based on where they live how how that coincides um with being a resident in the district the top row out of district is just that they don't live in the district but those particular grades how did they then aggregate out of District plus reside equals the attend um that's something a little bit different with some of the districts where we forecast where we're telling you here's out of District here's the in District and we thought that was valuable for you as you look at how you use your buildings how you plan for them with um 2024 um what does that mean for the makeup the composition the demographics of students that could be in each of these buildings the only building where we're showing that there's potential stresses is at the intermediates um so it's not like you can move a grade down to the primary like can't move the third grade down there that would be the same thing we'd have capacity issues there um when we look at um the junior high we could potentially restructure things it would appear that there's space there but that may get into how you staff that building what are certifications do you want fifth graders with eighth graders um we work with districts where there's 58 buildings um that's that's not unusual but sometimes it's the way you fit it into space um so that's something that's an ongoing conversation with your admin team so I'm not trying to Advocate you do that or don't do that got pause there is there is there questions on what you see with the breakdown of enrollments with your grade Center bands just a comment real quick as a color blind person I serving with this chart all you can ever afford a colorine consultant that's you would be good right yeah so I think I think it's it's hard with the purple green bles there's only am I correct that there's only one line here that's over 100% correct and it's going to be baldwi intermediate correct I bet for you the the orange and the green look pretty similar they do yeah yeah um we'll make we'll I'll make some changes because I think there's some things we can do so you could better see it for sure this was cool I will make a note because there there are some things we can do to help because I think 40% of men have some sort of color challenges for sure um so that's the projections by building um these are just some observations that kind of get at where I was saying what could increase what could decrease because you don't need to do a study like this every year um it might be that you come back in 2 years or three years years I want I wanted to set you up where if you do come back and say we need to do a study it's like hey Rob there's more development activity or we've seen some sort of shift with the employment base and something radical is changing um so I think with what we've tried to capture with the data sets um this seems like a a pretty good um forecast for what you need to plan for the other thing that I think you need to monitor is um the preschool right that's again tied to some of the live birth data right so um what do we see what is that program need and I've seen a mix bag with districts um your size and a little bit larger with what we're seeing for preschool enrollment I think coming out of the pandemic I think a lot of parents are seeing that there's a lot of value for actually having curriculum for those preschool students and so some places we've seen it actually go up and other places it's just kind of stayed about the same I think that gets into how can you staff it right with that peer to role model um uh parameter so um don't need to list all these um key considerations um again try to tie it back to pages so you can go back and you can can have the conversation of well we're seeing more building activity or Li burst are changing um and I think this last visual that I kind of wanted to leave you with is with things that could make the forecast be lower or things that could make the forecast be higher so if you think about this on a pendulum of left to right so for the for color challenge the left- hand side for enrollment decreases think about that those are things that could bring our enrollment below the forecast the right hand side is what what could pull it up and then I show a visual on the bottom of how here's our forecast here's where we think your heits how some of those could undulate to make it maybe a little bit more or a little bit less and then there's lots of stuff in the pendix some of that is really for like writing grants or digging a little bit deeper I'll just kind of showcase a couple things like the demographics piece um the city could use some of this stuff for how they look at things to try to attract things we'd hope the city would try to use this as part of um their Capital Improvement plan their long range plan um to to be able to again attract other businesses and and change some of the things so you'll see some other metrics in there that's in the full report questions that you all have I'll just start by saying I'm a huge fan of this kind of stud I think D can drive so many crucial decisions and it's F some things never changed I was on the board when we did theot the last Bond was kind of happening all together we did a study and we were really worried about are we going have to expand everything and they said well where are they going to live which is kind of the same thing we're not building a lot of subdivisions in town and creating a lot of opportunity for new people to move in that not change per but I think this super you questions comments to Andy's point my primary takeway that would have impact to our projections would be housing and of course we also know through our discussions tonight we have a new open en rollment world that we live in we have this Panic thing happen and how that Alles we'll have to just wait and see but is there any other factors that you guys look for for district like ours that help it's kind of back to the new point of of needing housing is anything that stands out to attract people to You Know A District over other districts yeah take consideration just much dat data driven but I think the programs that you offer those are an attraction piece to the outter District students that may come in and choose to be here um there's always the the other things of like a football team that goes on to State and wins things right um those are always drivers of like just excitement other options to get there you have to recruit the right kids right well those other program that program has made a lot of games as well but I wanted to go back to something that you said um I want to make sure that I correctly because I wrote down that you know there are different reasons why people choose yes it's tied to facilities it's tied to housing all the obvious things Economic Opportunity Etc um we can certainly partner with the city on some of that but a lot of those types of aspects are out of our our domain um but you said I thought you said uh the the drive for connection can be uh you know if you want community connectedness and you didn't say it exactly in that way which is why I wanted want to make sure that's what I thought you were getting at um that sometimes people might pick something smaller because of those kind of that intangible you want that smaller connected feel correct I don't want to put words in your mouth or misstate what you said yeah so some of the larger systems around us the the students may feel a lack of connection because they're just so many kids and so I may want to be in a smaller system or let's say I'm a uh we see this a lot with some of the students where maybe I'm just a all right basketball player but I can come into a smaller system and maybe get playing time um there there's there's different elements there which is why I go back to the programming that you offer if we're trying to attract our district students because we have capacity in our buildings or we have the ability to staff those are going to be the metrics that would push you up because of the value you add um that your District can provide there students to me that's very affirming with the things that are already in our strategic plan but it's nice to see how that actually relates those are those can be sort of qualitative components but it's um I I appreciate being able to relate that quantitatively to what we have and what we could have based on some of those things that are a little bit more intangible but nevertheless important um I had one other question but I lost it anybody else have anything I do have a question here if I'm looking at this data right it looks like we have more students transferring into our system at the high school level than other than at the middle school and the elementary level for instance is that a fairly common pattern that you see in other school districts as well where you get more Mobility I guess in those upper grades yeah typically and I think you're looking at the is it the migration it's slide 13 yeah it's also on the table for the projections my building as well but yeah so you there's a lot of movement but if I was to really statistically say where we see the most movement it's kind of a mixed bag as we look at these multiple years um usually at the high school level we see the most change over yeah and some of the change over is related to all that like what what will a household do what's what's the driving Factor way they get jobs and and whatnot okay yeah that bu time to remember your question yes it was related to what thanks Chris do a solid um it was related to what you said about um preschool programming about parents wanting not just again I don't want to put words in your mouth I want to make sure I was understanding it correctly that they're wanting curriculum not just it was it was something on that note I got a little a lot of parents are through the pandemic there were some learning challenges that that occurred right and so I think a lot of the parents are seeing that there's value ad when you actually have an educational piece and it's just not daycare to take care of my and traditionally school districts are very much better suited for that you're usually limited by a budget you're limited by your space and then you're limited by that role model ratio that that drives because you don't necessarily want to be in competition to those households that may serving in school that's what I thought you meant but I wanted to be sure absolutely because that will that will interface with other conversations so I want to make sure I wasn't misconstruing thank you I just say as a comment it's you never like seeing that you have a building that's it's potentially going to be overcrowded in the near future but maybe of all the buildings the IC was built with expansion in mind it's relatively it's not cheap It's relatively cheap to throw to extend that that pod that extends Eastward which is somewhat good news you that was a couple years out right where it's going to be the right at capacity upwards of 6% over right right next year yeah third grade's already there yeah but 28 in class apparently no I yeah we'll have to figure out some really options should be get that point of course but but but Che Point earlier there's not a there's not a viable option to you know currently that diviz second to third grade they transfer up to the intermediate center it's not a viable plane to shift them into the like back into the primary Center for third grade because that buildings would be overc capacity that point if we shift corre correct 90 kids down to that level or something basically capacity from one building to right right right we send to the Middle School d d you get Bud starting discussions in the back of the room yeah no yeah I agree with ear stat this is extremely helpful to kind of see that projection and and uh I I mean truthfully brings me a bit of Pride to see that other folks uh recognize the quality of Bin schools by sending their kid even if they don't live here currently and also the retention that we're seeing growth year-over-year for our kids here we not seeing that pattern hold up for other communities um such as Lawrence or Gardner or that were they have not rebounded from the pandemic we're we're seeing that re down already having for us which is uh very welcomed sure historically at least over the last 20 years it it speaks well of our community that in the face of most of Kansas shrinking we have stayed stable or increased a little bit I think I went to a ksb seminar long ago and he said at that time 15 years ago we were the lowest percentage of US population we've been since statehood because a lot of towns are yeah fading away yeah we're lucky not to deal with those issues so you pointed out in that orange color that uh Andy can't see that um the the IC is going to be at capacity is there any data in your that I don't recall seeing it here that shows how much much I know you said 70% under 70% but is there more detailed information as far as the what your study shows the junior high and high school having for capacity as far as operating under capacity I would say there's probably more conversation about what is that capacity and what I would say is like a functional capacity so how are the programs operating um what are things that you maybe want to use spaces for so like with those kids with robotics um there may be a need for a different space for Beyond just a classroom things that maybe has some more height or whatnot so I think there's ways that when you look at how the programs are operating in those buildings these buildings may be more full than what the grein May indicate so so to me there's more conversation Administration has to have as far as how are those spaces used in is it really uh like if we look at the high school is it really a 76 building or is it something a little bit smaller um typically these are probably more architectually driven capacities and not necessarily the program capacity so that's why I wasn't overly concerned with this um Beyond saying hey you probably need to look at what that is um specifically if you're looking at how can you reach more out of District kids or is there potential for more out of District kids to into your District good notification on any other questions or comments thank you very much I personally would like us to be able to share this with our friends in the city leadership just so they have access to it it's great information to have um I know they're doing their own own their own studies as well but it's always good to find affirming studies and and for everyone to be aware of of all of those elements because it all has to work together um if you wouldn't mind nope not at all I made not of that already perfect okay all right good work thank you very much thank you break intermission you guys needing a break okay keep that fresh in your mind because it'll segue nicely to our three-year Staffing plan uh we'll call a recess all right we'll go ahead and call the meeting back to order at this point we will Circle back into the three-year Staffing plan all right as I'm um I shared with you previously the the three-year Staffing plan that we started at last year as we were trying to prioritize hiring we want to we want to utilize this as a three as an ongoing three-year Outlook in terms of what are the needs uh for a district in some cases it's uh a maintenance of positions in other cases it's okay here are some new positions that we may want to consider adding based on needs programming uh Etc um and so what I've shared with you tonight is just a first draft I'm already noticing an edit where it says August 4th I need to update that date there so I'll take care of that when we uh when we move forward but this is a first look this is not a um an as to approve tonight um what I'm wanting to do is gather some feedback we've heard uh some information we we've we've just talked about an enrollment policy we've had RSP come in and provide the enrollment study um what I've got before you is for some consideration and eliciting some feedback to you essentially what I'd like to do is present this to the board in December um for an ask for approval and I'll explain why um there is we're we're we're undergoing uh some uncertainty with funding and just just calling the spade a spade so we are in the fifth year of Ganon right so this was the fifth year where we had a guaranteed Consumer Price Index of 3 years that allowed us to have a a financial idea of what the per student funding was going to be um so we're in that final year um this next legislative session the legislature has the opportunity um to kind of step away from genon at this point um there's some debate in terms of uh the constitutionality of it the the courts ruling over it that's still uh in debate but anyways with that said um with talk of with with the per pupil funding itself which this year was 5,088 um which is fantastic but it only counts for the highest enrollment of the last two years when we talk about state aid for our budget we've had an increase based on what we saw here an increase of about 41 42 students this year ultimately based on RSP study those are students we have to pay to educate but we don't get funding for them until next year um and so as I'm looking through this I'm trying to to give our administrators an opportunity to plan ahead get an idea of what we need to move forward and go through and so what I've got is the the first two items on this um are that I'm looking at right now and and trying to get some feedback um item number one and I I've listed as maintaining expiring Grant funded positions so the first four are the Esser funded positions that we're in the final year of next year um at the this time they those positions themselves won't receive any exra funding but they've deemed themselves um incredibly important uh in all four buildings and the ask from our operations team when we met um last week the the ask from our administrators is to do whatever we can to absorb those within uh the budget next year within the general fund um the fifth position there the social worker at the junior high that was also an Sr funded position I I have to give a lot of credit to Charlie through food and nutrition the reason why is through her diligence and work with our administrators within our buildings we were we we've got a more accurate depiction of what our free and reduced numbers are for the school district and because of that our free numbers increased to a point where I feel really good about that um Nate has uh been able to shift what was that position into atrisk funding and so it's not relying on Esther funds so that position itself we we've got a plan for that one um the the other item there that's listed uh and what I've got on in board dos is different than the handout it was a last minute change that was made Friday afternoon um to our health aids we've got one per building and that was established in if with the the idea of kdhe funding and Sr funds to make sure that we had those those health aids with the buildings they've also o deemed themselves or work themselves into relevancy in terms of the the operations of the buildings with students with the medications that need to be taken on a daily basis dealing with uh with your daily the health uh the health needs that come through um as as well as just needing to have that that person that has the the the Safety and Security when when someone gets hurt when an injury or an accident takes place that's necessary also as part of the kdh grant was the district nurse which that's the one that's within board dos that was different than the handout that you have um those are all funds that we need to figure out funding for so we we've got some work cut out for us the the work that we've got for the SR funded positions Ashley and Nate have been working really hard figuring out through atrisk funding through the title funds that we get with our local Consolidated plan are do we have the ability to um roll some of those uh salaries into that so that we can maintain them um that is and we feel like we're off to a good start there um again next year with our our atris funding that's coming through um I I I feel like that's a place we need to go the the the state funding per student I'm hoping that the legislature will do the right thing and continue to to see an increase per student with with the funding another aspect that's that's out there is the the notion of capping our U County assessments at about 4% um as a taxpayer sounds pretty good to me but trying to navigate the school district that's also a financial concern that would have to be worked into the budget and address to the budget um special education funding is something that's getting a lot of attention right now as we talked about when we did our budget hearing it's only being you it's only being funded at the multiplier of 69 not 92 and so there there's talk of the the need to increase special education funding my concern just being honest my concern is that special education will get funded and we'll see that cost being taken from either the general fund or some other waiting that's currently provided to schools um when we've got money sitting in Surplus we don't have money coming back to taxpayers we've got the money to fund it um I'm hoping let isure will again do the right thing and advocate for uh fully funding special education while continuing to fund our education programming at the level that we've had we we've noticed the Last 5 Years so the second item that's listed there is it's important from the the the notion that um we we're in the need of an Ela teacher at the high school if there's sufficient funding from 24-25 with the new graduation requirements that are starting with this year's 8th grade ERS and with that um a graduating senior from that class would need to have three and a half credits of of an Ela transcripted course and then appoint five credits of a communication course that could be journalism um that could be speech that could be debate forensics the dist districts have some flexibility with that um to be able to make sure that we are adequately and effectively providing for that um The English Department is in need of another staff member uh to be able to to pull that off um and what I put there is uh just from a salary perspective uh what a a base salary would be uh for this year if you look to 2526 and 2627 what I've done is I've filtered through um some of the positions that were um on the docket and given consideration this year and and move them down for consideration um for future years a lot of this was was based off of feedback again from the operation team we went through a ranking activity last week um and then to be able to come through and do some finalizing in terms of a plan for a board consideration to adopt next month um i' I'd like to hear your feedback and for those in the room this is not a set and stone concrete plan this is something that's fluid and uh responsive so um last for example this year we we modified and updated our plan two or three times in response to our enrollment needs that took place in the spring so what this does is give our administrative staff and teachers in these current positions some some security of knowing that that this is the district's plan to move forward um so they can uh focus on getting ready for next year um I've discussed this with Mr kerran uh from the Teachers Association and and Tyler wolf and they are aware um they uh they also advocated for for the maintaining of the Student Success teachers from the buildings um because they they have seen firsthand as teachers the benefit um that it has had and the the positive impact that it has not just on their classrooms but they also see it from graduation rate they also see it um from from student attendance perspectives and then morale within the building uh through the students so um that this is this is kind of what I'm looking at right now um I'm I'm happy to to hear your feedback or answer questions to the best of my ability um first question is uh related to the social worker position at the junior high is that already shifted over to AIS funding correct so it's not drawing off that est's money this year at all that is correct we've already moved it um Nate do we start the year with with that in N risk or did we do that couple months in the movement of BU social worker yes we moved her to at risk yeah we've already moved yeah so about month and a half so since we budgeted that est's money that to be encumbered by it needs to be encumbered by September it's based our we'll have it exended by this okay okay because if I'm at if I'm doing the math here this is in number one up there that's approximately 10 positions total I mean health aids trying to maintain yeah so I guess my only well I gu make one comment my second comment I guess is that um you know we need to be forthright with these folks as as much as we can be about whether we're going to be able to project out to being able to continue to afford their positions and I'm absolutely in favor of doing so and I'm absolutely in favor of the timeline of of December of making that board action there uh allowing those folks to like if we did get into the event of we not able to maintain all 10 of those positions giving them enough of a time frame for them to say okay I know I then my position expires July one I can I can move on to aide for the positions I hope that's not the case I hope we find every nickel under the couch but um those folks are knocking out the park I mean every time I go into a school there's there's kids getting like you said medication or they're getting interventions from these Specialists here so yeah these are all vital positions for our schools and that seems STI gr well as you call Chris to the district nurse and two health aids were part so we we have't list there just because they currently funded with those but that KD money will also expire in the same time frame okay okay other comments to close out what I I I just want to to to state that the the funding I'm not trying to be operating in hyperbole I mean it is a real thing um I'm not trying to be dramatic about it um there are some other things that I will be looking at just to be proactive I'm not looking at this in an effort to make a replacement or Jud a quick decision and there are other programs that we offer in the district that that cost uh we've got some matching Grant uh positions um you know and I'm just in an effort to be transparent but not in an effort to say hey I'm looking to to Outsource I do like we did with food service in order to make informed decisions I do have to look at the at other options to be able to say this is why I think we should maintain this is why we need to invest or or this is this is where we're need to go um our parents's teachers program is a fantastic program um but it is it is one that it requires matching grants and it and it does have an expense to it um just to be able to do the due diligence we'll be looking at what the other programs offer and I'm going to tell you right now as as a parent that's been through parents' Teachers Program um I will tell you what I've witnessed here in one year in the work that our parents's teachers program does it's going to be a tough sell to me to say that there's another program that uh provides greater value um so but I do want to be transparent with the board I've got to look at when you talk about looking for every penny and dime under the couch I sometimes I have to look at those uncomfortable things and I want to let the board know that's one of the things that we're we'll be looking at but but my my my gut feeling is that they're going to be really difficult to prove to me that there's some somebody out there that can do um can match or or even do better than what our our staff does cuz they their lights out with it well to Echo that I'm glad you brought that up because you know the next board is going to have to make some hard decisions about some of that and speaking about the budget it's not speaking in hyperbole what people often don't understand is that school part of school budgeting is sometimes in a situation of hyperbole it isn't like this is the amount you're going to get right now we still don't know what that funding structure is going to look like next year but we have to plan and um anticipate for multiple scenarios what makes me feel very protective about parents as teachers though I fully support looking at all options because sometimes just the looking of the option exposes another potential solution or brings it to awareness in a way that um something else reveals itself but just what we heard in our enrollment study of some of the things that may be helping um our stability is our quality uh preschool Early Childhood Program um that's what I heard it isn't just getting together it's having curriculum it's having points of Outreach which our parents's teacher program does an excellent job of so I fully support you to study it um but there are lots of reasons in terms of protecting our overall enrollment um to keep it but at the expense of what else that's always the decision at this table and I wish the next group very well with all of that um I know those decisions aren't aren't easy um I think the Student Success prioritization again um we don't have direct evidence to link that but for some reason Baldwin has been stable when other people are still recovering and there is a really good article if you guys have a chance to read it in McKenzie and company that analyzed how schools spent their Esser funds and for those educational institutions that went to these what we call Student Success but went to those kinds of programming approaches it has yielded terrific results and it Bears out in the data so I think that's very supportive for why we um front-loaded so much of that in those areas and I I have to at least from an anecdotal if not a direct evidence way have to assume that that has had at every level um a stabilizing effort our teachers are saying that our students are saying that um but to protect that again at the expense of what else we you know we can't do everything and we know that so thank you for looking at all the options and giving us time to think about all this too does anybody else have anything to add on the three-year Staffing plan at this time I would just say and our data is saying that is it our teachers are saying that our students students are saying that about the Student Success teachers and based on Ashley's update or data is also saying that you're thank you for making that point yes you're right so it is saying that yes mic drop Susan you got it okay Ashley Mike drop Ashley Mike drop Ashley for sure um okay Bond update I'm happy to provide that update if you would like me to or Mr Dodge I'll defer to you first if you'd like to go and I can add on it's up to you okay what I I just wanted to uh just kind of bring back um from we've been we've been reflecting on uh the bond issue with our subcommittee And discussing a variety of different options different needs Etc um there are some things that are are that that are coming to be that involve a calendar and a timeline um and so we what we've talked about is um the idea the need that with drr we we've got a contract that says we give them three opportuni um the opportunities exist within a timeline the the timeline that would exist that if the board were to consider doing um another go at it uh at the April election itself um that would be an option number two to to proceed with taking feedback from the last go and and looking at uh the the options that we have and looking at you know what can we do to to hone in feedback that we've elicited when we've talked with with voters and and learn from that um what's important is to know the timeline also that we've got um a bond commitment that gets paid off in September of 24 and the Mills associated with that um are roughly five and a half six Mills um itself and so if if we choose to to uh move to a next election next fall we would be looking at those Mills uh being off the books itself so you kind of we've got that discussion that that's there we've got a transition to a new board um when we've got a for new board members and and I'm glad that they're able to be here be here listen to part of this conversation tonight um just to kind of really reflect as what some of those next steps could be um if there is an idea looking at something in April then there's a timeline that would need to be um to Mo to move forward so a decision would be need to be made for an application that would go uh before ksde uh by the around the 20th of January and then there would need to be um in the 20th uh or in January the January board meeting um a decision by the new board uh to proceed with question on a bond issue um so there there's a lot of things that are timeline related and so that that's what we discussed there um any any other items of note you said in April so does that mean that's um just like an outside that's the only thing that would be on the B no it be the regular election that' be the regular election in April we went the other way and it didn't work very well so I'm just going to read the recap because we've been we've been meeting and I think I'm just I'm going to read the recap that I sent to the group because it it includes what Mr Mr Dodge said but also I think captures um what what the process has been overall um again in the spirit of transparency um but as Mr Dodge said we are contractually obligated to give it three goes and if we don't then that means we have to write a big check to someone for doing nothing so we looked at that option um do you just punt for an entire ire other year so when Mr Dodge talks about scheduled Mill falloff what that means is in the absence of doing nothing um while you could bring forward uh potentially this is just one of many options that we've talked about and looked at while you could do nothing um or and wait for that or bring something forward that's M neutral if you do nothing imagine a ballot that says will you vote for this for with an increase of at least six MS right so part of that Mill management is not in an abusive way of the tax dollar um it's in studying best practices in all districts why does doto why are they able to do a rolling Bond every two years is because they preserve those you use your money to work for you um and when we say for you not people at this table but for the investment strategies of your District while also being mindful of paying things off because of the way we paid things off that is why we were in the position financially last time around to generate the large dollar amount that we were by holding flat so that's kind of one of those things it's important to keep track of um so those are scheduled to go away with that being said and I'm sorry I know it's getting late but I just think it's really important to lay all this stuff out but as our bond sub committee has continued to evaluate feedback from the first attempt and by the way no big deal communities take more than one attempt all the time hasn't happened in Baldwin before but this is a normal process um that's happening in the climate overall um and it's important as part of the ongoing work but as we've continued to evaluate feedback from the first attempt while doing our best to also respect the board election process and that was has been very important to us um while also balancing the realities of scheduled Mill falloff in the absence of not putting forward a plan while also revisiting the needs on our recent October board facilities tour which we just did a few weeks ago because say we wanted to assess if all of our prior studies still track um as we discussed at our last meeting um in October of the full board with the full facilities tour um with the mindset of approaching everything a new we had agreement at this table that all that we had discovered and highlighted previously from the community surveys um also the community staff and student uh committee focus groups those things as we discussed seemed still on the mark in terms of the study results in of themselves and that was important for us to have that new lens to be in the buildings and spend the day doing that um and so the work of our subcommittee has included what suggestions or direction we can offer as a result of those consistent facilities and programming findings and what the options are and I cannot emphasize enough what the options are in every direction um doing so within a climate of increased cost overall big picture your tax dollar stewardship and listening to and reflecting upon the district philosophical landscape has been the focus of our work so I did want to report that a little more holistically from that other side of things too um and that is what we'll continue to do along with the onboarding process there's a lot of transition no one here wants to be presumptive in any way about and we are trying to be mindful of that that transitional time um and also there there are deadlines looming and so just to be very out loud about all of that and what that means want to make sure that there's awareness about that that's all I have to add unless Phil or Kelly you have anything I missed I don't know if you want to go to any more detail about stuff um we can um I don't know if you want to or not just I mean there's not really nothing said in stone but it was just kind of some of the some of the options yes yes um so options as far as Mill neutral and communicate that to the contractor uh the construction manager which is Lloyd Builders and communicating that to the architect what does that look like CTE and security were always the priorities um again looking at all of that with what can we accomplish with this so we've been looking at that option we've even looked at the option of um what does it look like again with just the increases in the last year to do we've we're trying I know Mike is working very hard to absorb um some of that in capital outlay planning for Field improvements but what does a a working in tandem situation look like with that too so am what what else am I missing I me talking about doing the like a two-part oh yes thank you yes also that was another option that we talked about looking at even a a two ballot question where you give voters the option of here's what you can do for Mill neutral uh which would be focused on CTE and security and here's what it looks like for this amount more to do XYZ um and so again when I say in every direction I really mean that because we're we've asked these guys hey can you even look at putting this in a different place would that cut down this problem there so you know it it's not starting the process all over certainly but it is certainly a willingness to um revise and to look and be Crea yeah trying to be really responsive to the feedback that we got voters you know even down to the idea of one of the one of the hard things that for people conceptualize was the semar pro process right where we have this construction manager at risk where they're saying we're going to do all this really great stuff but you got to give us money and then we then we'll do the drawings because people don't understand it cost a lot of money to do the drawings so we're we as a district are saving a lot of money by not having to pay the architect for all of these detailed plans and then have the bond not pass and now we've got to pay out all this money so what we did is said okay let's get the bond passed so in an effort to make that more palatable to people and have people have a better understanding that process to try to have more detailed renderings more detailed information on what space and square footage and things that people can wrap their minds around where their money is going which program specifically instead of being kind of nebulous and just saying let's let's we're going to do this really great stuff just trust us give us the money so we can do that now we can we're going to try to make it be a little bit more yeah you know concrete MH I may have miss this um I know you mentioned April but is there a ticking clock on the three tries with DLR no okay it's just next time we try it needs to be with DLR M two more next two more times right hopefully hope one but there's no hey you got to do another one within two years or anything like that okay does does it count if we have multiple options within one ballot as two tries no no no okay convenient um but like but essentially I mean just for Simplicity sake here for my little brain like we could take the previous bond proposal parse out into two parts or three parts and say vote yay or nay on all these things as a community I mean I mean there's probably some adjustments in the modifications you you would write it so you've got part one to Kelly's Point CT insecurities part one and then facility improvements could be part two part two cannot pass unless part one passes so it's dependent so part one could pass on its own part two could not part two could only pass part part one passes and it's a little bit of a consolidation too of part one the Safety and Security because if you remember on the the previous attempt we had a lot of stuff going on like the I the traffic flow the I the uh ball fields Improvement I think those are kind of things that we're right now exploring the idea of like maybe there's not as much success you know not as much pressure to do that from the community so kinding to focus really our efforts on where the most of the feedback came which was you know you know things that are cly critical that n not really wants but have to have and had to have yesterday but don't have yet which is the CTE Improvement the improved parking lot or the improved um parking at the high school and the enclosure of the Breezeway yeah we're what we're kind of you know just talking about now is making that our option one and then some moderate you know minor improvements that gets the the athletic field usable at night for soccer you know with lights extend extending the track just some some minor things you know not not you know making it you know as extensive as predes Bond kind yeah so in that setup option two has to be dependent upon option one passing or you can have them on equal footing my understanding is option two can only pass if option one does okay but option one would be the CTE thing yeah yeah I just was trying to think if you could legally go about putting them in equal footing to say vote for whatever you want to vote for here and then let chips follow may but like it makes more sense to like almost two complete separate plans is what you're yes yeah yeah the Su Sal well in our decision to um change the bond and interest Mill Levy this a couple meetings ago is having some influence on what sure our options I mean not our options it doesn't influence our option excuse me and it it influences that M neutral correct amount that we can work with right reduced because that's where we cut this past time I think that's just just cuz that was a place that um but again just looking at all of those things and not to get too far into the Weeds on any of that but um just just to be clear to convey the it was a misnomer the last time around that parking here was a hidden thing of a of a sports complex agenda parking the parking problem here and the roadway it would is part of what we've given the architect and the construction manager feedback about being in that Mill neutral that is security it always was security it still is safety that yeah um we we need that over here um we're just getting lucky with some of the congestion issues that are happening so um that would be a component of that but we'll continue to report back to the board um work with uh new board members um the architect and they've they've been given here's several different scenarios go to work come back basically we didn't want to be presumptuous you don't want to overcook anything that's outside of your bounds but we were also in this kind of weird situation where we needed to keep the burners on so that it wasn't handcuffing anyone one way or the other um with with decisionmaking around that if we just stopped and did nothing that makes the decision really for the next Group by doing nothing by doing too much that also makes a decision so we've really attempted to thoughtfully navigate this really kind of odd position to be in um with taking all that into consideration so I hope that makes sense yeah I mean to that point I mean if we're if we're looking at this timeline of potentially looking at um uh would you say March or April ail April April Bond uh and something that conversation needs to happen or the decision needs to be made by in January by January 20th which is like 5 days after our first board meeting well I think as special work session in early January would be would behoove on a number of levels that that you where you can really just focus singularly on that as well as any other trans that that's kind of what I personally had in mind and shared um to put all of that into the format of a regular monthly business meeting seems unwise we it on tonight and that's a hard ask to to not that they're not capable individuals but like the first board meeting welcome to the welcome to the show would you like to pass a bond issue I mean I just feel like that's a big it is a big request to you folks but or not not all but everybody I mean it's a well that it's I mean you you have to I mean with that with that timeline of wanting to pass in April means we have to do it by then so we either have the option of just trying to Ram it through before everybody leaves right and then get you know then be accused of saying oh they're just trying to push this through before they go off or leave it to the new Bond so sub committee said hey look I think the best option kind of it's it's tough like you said to come in to be first meeting we we talking about I think the goal like Kelly said is to keep the wheel keep everything in motion hopefully have enough good communication with as this sitting board so that you guys are more comfortable with it than maybe you've left it in our subcommittee's hands and so let's kind of transition that information hopefully they can be in attendance and be listening to it all as well and and then just try to as smoothly as we can yeah ideally the timeing would create a 60 or 90day window to really allow that but under the circumstances to Kelly's point we either have to put it off till fall and have some Mills fall off totally different optic to the voter than it would be to look at it now so so options for elections are April August November I mean what what other is it just any month that be it's April and November or special election when you do special electional election no special election it does as as we know we learned this last time it comes with cost I significant amount of money to put that on okay yeah a cost and then maybe a participation challenge I mean we had much higher turnouts for this last vote than we did for our bond vote I I mean I'm not saying that'll always be the case but I think you have people going for other motivated purposes mhm it's not a single trip yeah I mean the timeline stinks no matter which way we shake this thing out yeah I I think do we owe it to the voters to put something out back in front of them I just don't know when that well I I won't be too for here like I I think our plan as it stands now to continue to to make progress to develop something is spoton and so if we can continue the conversation in December and see what all we cook up at that point I think that's a smart move and from there we can figure out what what's the most advantageous time for us to work with here and it may be I mean it may be a special election in June or something I mean again not not advocating for that just saying that there's there's a ton of options and branching logic that gets applied here but um I think we owe to everyone to continue the conversation and maybe somebody said this but we mentioned that part of this whole process with drr and trying to be more specific is meeting with Educators or you know uh teachers that are in the the CTE facilities saying what they need to have and that kind of stuff so I I will be scheduling got a DLR is confirmed with me the the date of November 30th so I will be working to get teachers administrators Mike uh myself um if there to be able to get in and be able to navigate what what do those facilities need um as they go to design what they're looking for for the CTE side and one of the advantages of doing the facilities tour that we just did a few weeks ago for those board members who will still be here I mean obviously Phil's been working very closely with it as a member of the bond subcommittee um but for Chris and Susan this is not I mean that was that was another reason why it ended up being really beneficial for all of us to be here because we've all been able to see um up close the things that we've been talking about so understand that it's not ideal but the three options were to uh push something through before you go off um completely just hey your problem now um and then risk if losing six Ms if that wasn't really what the new board wanted to do maybe it is but either way that can be an informed decision and by our in action we don't make the decision for them so that's been kind of the the the line we've been trying to tow as our bond subcomittee has continued to research all of the possible options so yes taking this uh up to the wire going to be like working the last your turn hey we run through the tape I mean I app I all right well we will we will be in touch on all of those things as they continue to develop um with all parties non-resident enrollment policy adoption so we took care statutorily in our special meeting earlier tonight presenting the policy having the discussion giving the opportunity for public testimony and now uh we can take formal action with the adoption of the policy if the board is ready to do so before uh calling for a motion is there any other discussion that board members would like to add on policy jbcc seeing that there is none uh what we'll do with this is we'll do a roll call vote for this as well once a motion has been um established and by resolution did you already mention that and yeah I'm sorry no I didn't by resolution so that means there's specific verbage for the motion that has to be said um stating the resolution is never a bad idea as part of the motion yeah oh yeah we all have to sign it this is one of those that everybody has to sign when we're done you want me to read it all do I read the whole thing I do best read read whereas Kansas law KSA 72 2236 requires the Board of Education of any Unified School District to adopt a policy to determine the number of non-resident students that the school district has the capacity to accept in each grade kindergarten through 8th grade and program grades 9th through 12th for each School of the for each School of the school district pursuant KS KSA 72 3123 and amendments there too and I feel like we should be Coral reading but okay whereas UNIF School District number 348 Douglas County Kansas timely published notice of and held a public hearing on the 13th day of November 2023 to hear and consider testimony and evidence on the proposed policy and whereas the Board of Education of Unified School District 348 Douglas County Kansas has considered the testimony and evidence presented or submitted at the public hearing and determined whether to adopt or revise the proposed policy at a subsequent public meeting of the board now therefore be it resolved by the Board of Education of Unified School District number 348 Douglas County Kansas in a meeting lawfully assembled this 13th day of November 2023 that the attached policy shall be adopted and published on the school district's website I move that we adopt is this where I moved that we adopt the Board of Education of USD 34 Douglas County Kansas on this day that we approve the policy as written that works nailed it second Susan has moved and Kelly is seconded to approve policy jbcc uh by resolution as it was read um all those in favor I'll call on individually um Kelly yay or nay Ashley Megan you should call on them as board clerk excuse me if you can just call on the names and then um that's how we should do it Susan shine yay Andy Parks yay k bth yay Tony Brown yay CHR yay yay thank you policy has been adopted 7 to zero no new business mve mov on to board member input inter local report um our meeting is actually tomorrow um so I do have a couple of rando um did you say Rando that's amazing after a formal resolution go bring it back I love it balance it out uh spent uh most last weekend at the KB conference in wit um and there's much discussion about uh special education funding oh okay uh special ification funding um I did do a presentation about our our strategic plan for our Co-op as well which was nice to have the folks who are are involved in inter locals part of that conversation it made me feel very grateful that we only have three districts in our inter local some of them have like 13 different voting members there so that's a much bigger um uh of a headache there so um the other DET I want to share with the whole board is that um you know our and local board is comprised of two members from each of our District so six members total um as of my understanding currently starting on the at the February board meeting uh for the inter local uh only two current at most two current board members will be carrying on into that a future board so uh two lost re-election two chose not to re run so yeah so we will have a very different uh disposition to makeup for that interlocal board uh and that again that will start in February not in January this was the delay in sequences there so um I'll continue to uh communicate with you all about about what those changes look like as well going forward but we won't know what that ends up manifesting as until uh probably until the February meeting there so um just want you guys to be aware that there's going to be that um that that big of a shift so um but that's it from the school board or the interal front but anything else tell you're still the president I don't know for now right now you are yeah yeah the yeah yeah sounds that way [Music] if let's get all plays out I just want to be clear that I wasn't one of the board members that got defeated in that's right that's it okay thank you uh miscellaneous any board member have any miscellaneous [Applause] items passing this around for signing um related to those trans transitional items um Mr Dodge has has already reached out and I will be assisting um with onboarding and being thoughtful about as the new roles get delegated which two are serving with the inter local Representatives who's who's serving for the baldon Education Foundation rep all of those things um there's good coverage Susan's our chair of our um District site Council um and we have um and Phil has done negotiations before but all of that will be for the new board to figure out um but there is some good experience that's spread out among the different areas that will be helpful but it's always extra challenging when it's a switch over four and not three um so you'll work together and work through that and that's why I think that early January just a work session would be helpful in addition to the other conversations that are having because we want to be as thoughtful about um an effective and empowering transition as possible um to get everybody set up and rolling um KB delegation I just wanted to quickly report back to the board that was our other third amended item um part of what you get to do is you get to represent the school district when it comes to the ksb convention that Chris was just talking about uh the delegate assembly was on Saturday thankfully they allow all that via Zoom um so I was able to participate there were three motions that were asked to be voted on that I want to make sure and report back the first one is the um resolution on state issues for 2024 um that can be found by going to the Kansas Association of school board um this is when districts have the opportunity to uh represent uh the Coalition of the things that are part of discussion with the State Board of Education um things such as the new enrollment policy without an equivalent explanation about how all any of that gets funded that's an advocacy position that KB um tries to work on with legislatur on the behalf of school districts everywhere and so each each district gets to send a representative either in person or by Zoom uh motion two was the Federal priority issues of 2024 those can be looked up of how how that is and the third motion is it authorizes ksb uh staff to make technical grammatical or format changes to uh a misnomer in a in a motion which I always find interesting um so I voted in favor of all three and um that's pretty much it it was about an hour and a half on Saturday at from 11: to 12:30ish somewhere in there um the new president- elect was um also elected the the design the designated President elect um so it's an interesting process and it's it's it's a good experience is it Kevin Cole who's going to be there yes okay so just as frame reference to Kevin Cole's a board member in leet County he's one of the members on the local board there as well he have talked for years about that level of advocacy and I I was thrilled to hear his name as a feature president because I think he'll bring some of those conversations not that KB doesn't advocate for sped funding but having a having that President also have experience that we all experienc in being part of an their local will be very very helpful yes his special education background is really interesting he's he's a business guy he's worked in I mean he's is passionate about education and he's been a community servant for many years and um grew up on a farm and he gets it and he speaks to it uh in a very you know high level educated but also in a plain spoken way that you know is I think really is able to connect with people so I think he will do a fantastic job um but did want to let everyone know that our district was represented as part of that process and and that's important so that's it superintendent report all right so and this this ties along nicely um first year superintendent I didn't want to touch this topic uh just I was trying to get to know the lay of things um as as things evolved last spring um with with financing with budget with legislation and everything it it it got me wondering um and wanted to reach out to to this group and and again with the new board coming through just wanting to kind of get the pulse on something um as districts you have the ability to as a board have ability to designate legislative priorities and and basically you're identifying what are those things that we value in our education system that uh that we we want to see uh represented uh in Topeka in that sense it allows the ability to on behalf of the board to send information to uh our legislators invite them in to to be able to have discussions and and speak uh on those those particular items if that's something that the board would like to have future discussions on um I'd like to be able to put that uh on my to-do list and start thinking of again with the transition into January and February there's no there's no rush to have these to my knowledge there's no deadline to establish those but I just kind of wanted to to get a feel uh see what you what your thoughts are on something like that I think I think it's a good idea right um having having served at that level it is helpful to have Clarity from the the major constituencies that you serve um and I know that Lawrence does this in a very deliberate fashion this time of year uh before the legislative session begins and so I think that it formalizing that as part of our school district I think would be a step in the right direction it's a little bit of effort to have to put that together but I think that the the benefit is the clarity that we get as a district to sort of say this is the these are our priorities right and we would like to see you act on these whether that is successful or not is is always up for grabs but um at least you make the effort right if you don't communicate those priorities then um you don't have a you don't have a voice at the table so I also think it'd be positive not only for both sides because you know for some well I mean unless you're passionate about researching and following that stuff the normal board memb is going to be busy with their careers their families and they're not necessarily going to be up to speed on what is even going on currently and so I think being able to have that two-way conversation with those people and have them you know um I I think it it should be a positive I agree and in the interim I I did serve on the Kansas advocacy Network um this past year but I it it was really just a learning opportunity and so I zoomed and listened and learned and um you know I'm not doing a lot of advocating at the state level just learning but I I speaking to formalizing kind of that understanding I'd be happy to report out the Fridays that I do sit on those meetings at our next board meetings just kind of to touch base on those um key points that are going on in the legislature but I think it's really important to your point to hear straight from our representative too Susan I think that would be awesome uh as part of board member input that way it can just live there in the agenda and if there is anything then you know just like in local there's nothing there to report that particular but then it gives a lived place in the agenda and that that communicates value yeah um typically are these legislative priorities for the district like co-developed with our legislators or these are like these are what they it's the board devel board yeah it's you know an example is we believe in small class sizes we we believe in uh special education services uh for you know use as the the effort to fully funding special education then we use those to articulate two in our case or two reps and then our right state board and anybody else who has legislative authority over right funding or any of those any of those measures right right could be the county I mean that could be any number of things we want and Mark I would go further I would make these um I would make these legislative priorities public I would I would put them on the website be on the I would include them in uh I know I know that you are fond of of writing a a monthly column in the local paper um i' I'd put them in the paper and sort of say as as a board these are the kind of things that we want to fight for um in in the upcoming legislative um sort of agenda a procedural layer that I would want a little more time to think on Just for everyone else to think about for your protection okay um or any superintendent's protection I hope it's always you and I trust your judgment implicitly so this is not my personal opinion but just thinking about maybe a good way to have um good procedure in place so that it empowers your superintendent to be that CEO spokesperson on behalf of your District but um and not that you would need to run everything you ever do or say through the board but having some mechanism in place that allows for you to say you know whether it's approval on the agenda or whether it's hey guys this is what I'm thinking not that we're all not that board members are proofreading your speech I don't mean getting like down into the weeds but just having that I had sign off on this and I am in fact serving as the spokesperson um some sort of mechan I don't know what that looks like but some sort of mechanism that both empowers and and protects you frankly um because that would be uh you would be vocal in in a different way and so I just want to make sure we're thoughtful about that part of it too absolutely did that makes perfect sense and I was actually when when I was writing sign off you were saying sign off so oh well yeah cool all right well that and that is that is typically what happens with organizations that that do these kinds of actions that they um the the the the superintendent or the CEO of the organization does not speak for themselves right it's not this is not my voice this is this is backed by the board yeah right absolutely okay the other item that I wanted to to kind of get your feel for um we've talked uh multiple times over the last year with uh the work we've been doing with tasm to improve our intervention practices within our schools um and now that we're in year two where we're doing the implementation side try getting the training going for our uh for our teachers to be able to provide the supports for students social emotionally and behaviorally and now our administrators are going through the PLC Plus or the professional learning communities plus trainings that will get us down the path of of you know the right questions to be asking for our students to to respond to their learning and to be reflective practitioners with how we are teaching our students one of the the asks that uh that is involved in there is the ability to look at data and when you're making these decisions there there's lots of data that you're looking at um in a a response to learning or response to the intervention side of things and so one of the things that districts have implemented this isn't a New Concept but one of the things that some districts do to absorb this to help particularly for those schools that do not have the ability to implement a common plan time which for the most cases are high schools um is to implement a late start early release um one day a month um and so what I wanted to do is is kind of gauge the board's appetite for getting more information on this I it would involve finding uh perceptions of teachers to see is this something that they are interested in um getting surveys out to families to see you know would they be in favor of something like this being able because here here's the thing when you're whether you're starting late or you're you're ending early there there's day dayare option for our Litt our Littles in the in the district in the building so we want to make sure that they we're Gathering input um again another transition time for the new board to come on but those the the time that that would provide 90 minutes one day a month for teachers to dig in and dive in look at data look how how students are responding are we seeing a a trajectory of growth so that we can maintain those supports and services or are we seeing a a decline within the so we need to be strategic with changes to those those supports or those interventions um and it it's at the elementary level and at the junior high level we're utilizing teachers plan time uh to do that at the high school level um again we're also looking at uh utilizing plan time so again what I wanted to do is is just kind of get your appetite what I put in in the board packet is a sample um so Mr Curran I just asked him to throw some something together see on on paper what would this look like and so that if you're a visual like I am um the the red days you would see there would be four early release or late start days first semester for second semester to be able to um to implement these and there was no Rhyme or Reason as to where he put those dates to my knowledge they're just on the calendar just to look at it in my past District it was the second Wednesday of the month um and it was in 90 minutes of a of an early release um it was there so again this is this is just an opportunity to to see what the perceptions are because we want to make sure that whether it's whether it's a you just heard Jee talk about intervention with with reading being able to get those best practices and and find time for those specific students that need that change or we're looking at students that uh need a credit recovery option what can we do to help them out to high school so just wanted to hear your thoughts on looking into this a little bit I'm always in favor for teachers having more time for professional learning opportunities I think um 99% of the time you ask a teacher what do you need to implement this or that it's time it it'll be really responsive to all the voices we celebrated earlier in the letters that asked for later starts yeah would I was just going to say kill two birds with one stone the November has got it on the six you could throw that on the first and then we're we've got a late start the day after Halloween and you know I'm just kidding um yeah I I think studying you know what would be most valuable for teachers what's doable for families you know when when you make a change like this it's a big change and um I think it warrants feed back and I would be supportive of your efforts exploring that so for a timeline on something like this because historically I know Mr Curran is like he likes to have uh the calendar approved uh this month and uh but he he's he's understanding of of the need to look into this um and so my the timeline that I would would be thinking of is start collecting this information now and Target uh March at the latest for the approval which still is within plenty of time to to get it posted on website for families okay great thank you all right all right I move we enter into executive session with Mr Dodge and Mr wall Smith to discuss a confidential student matter uh pursuant to the exception under coma relating to actions adversely or favorably affecting a student and the open meeting will resume at 10 p.m.

uh first a public hearing on amendments to chapter 55 of the UniFi development code sections 5.28 and 5.2 9.6 related to Transportation impact analyses requirements and review criteria involving amendments to sections 5.2 8.8 required plan information paragraph e Transportation impact analysis and uh proposed to update references from the 2010 Institute of Transportation Engineers Transportation impact analysis for site development to the 2023 Institute for transportation Engineers multimodal Transportation impact analysis for site development eliminate listed individual components of the analysis to avoid inconsistency and redundancy and provide separate requirements for area plan plans amendments are proposed to section 5.2 9.6 site plans paragraph e criteria for review of a traffic impact analysis to update references to include traffic Andor parking impact analysis to multimodal Transportation impact analysis and Streeter traffic improvements to Transportation improvements the second will be 101 Cornwell place a proposal to vacate Cornwell place a one block street extending East from North Engle Street all properties AB budding are owned by the app the University of Michigan thank you moving on to agenda uh number eight we do not have any UNF unfinished business which takes us to agenda number 9A regular business uh we are hearing 300 to 312 East Chiron Hotel site plan for City Planning Commission approval a six-story hotel building providing 139 rooms with nine surface parking areas access from the South fth Avenue the site size is 19,000 597 ft the zoning destination is D1 Midtown character lay overlay as secondary Street Frontage destination the staff recommendation is approval with conditions and we will move on to petitioner presentation Mr cover good evening Planning Commission thank you for the opportunity to review with you our project I hope everybody's had a great day my name is Tom cover I'm with Midwestern Consulting I'm here tonight to discuss the AC hotel by Marriott with you um with me tonight is also the owner developer Mike Martin and the members of the architectural team Chris and Nick the project is a small site uh which is about .45 acres in size or a little over 19,000 Square ft it's located at the southeast corner of hon and South Fifth a south of City Hall here it's east of the City Center building it's uh north of the bank of and Arbor and um East and the AT&T building is to our East zooming into the site a little bit um you'll see our project area is a bit less than a quarter of the block Bound by here on South Fifth East Washington and South Division the site is currently a paved parking lot the project will be adding to the census in the downtown area um or adding people to the equation for the vibrancy of this area we're activating the area with the Hotel uh to a 24/7 use it's going to be adding Vitality uh to this area which can largely be seen as office and uh business hour user so with that we're adding to that um underutilized property by bringing this vibrancy of this 24/7 use uh as you can see on the zoning map here we are currently zoned the property's currently zon D1 downtown core surrounded by the same with some public lands that uh Compass the city hall and fire station a bit about the project the project is a six-story building with 139 guest rooms the size of the building is about 77,000 Square ft it will have meeting rooms Bar and Lounge as well as a fitness center the project has a corner presence uh with pedestrian space along here on in fifth that we've coordinated through with the DDA the site is accessed from South Fifth a so the front doors of the building will face South fifth a um as well as the uh uh access to the parking lot that sits on site the parking lot on site has a small roundabout area or turnabout area cars can pull up to a drop off area in front of a door that sits um on that face of the building an entrance there um there are nine internal on-site parking spaces with EV charging this is a non uh autoc Centric Hospitality use we're adding employment opportunities again the 24/7 vitality and uh we're going to be utilizing sitting parking spaces um which is a little bit of an evolution of that use since uh some of the office users uh that would might normally park in those structures um are working remotely so we're replacing that with this um Hospitality use from a utility perspective uh it's a pretty simple site water and sanitary leads will be extended to the site from hon Street we're also extending a water man across ton Street to add a hydrant towards the corner of the uh hon and fifth uh providing for additional fire protection coverage storm water will be below grade on the kind of the brown Square in the parking lot area um it will be below grade it'll be an infiltrating system and it'll have a um emergency out flow only so we plan to um be infiltrating all of our storms that way and if it needed to it would outfall to a connection to the storm system in South Fifth Street um one of the things that I also mention here because I know it's in your report about Solid Waste Solid Waste will be stored internal to the building kind of on the Eastern end north of the tree that you see in the image here we plan to implement a license agreement with the neighbors to the South so the bank of an arbor has a um Solid Waste enclosure in their parking field uh Solid Waste would be collected internal on site stored in our building it would be staged outside rolled around to the uh enclosure and solid waste area on the bank of an arbor property where it would be stored for collection just as it exists today for the the bank property our backup plan for that is that if that license agreement um for whatever reason became null and void then our backup plan will be that the uh owner and operator would be contracting with a solid we waste provider to um remove our solid waste and take it to an appropriate location so with that I'm going to turn this over to Nick to talk about the beautiful [Applause] building good evening uh thank you for having us here today to talk about uh some of the design features of the hotel proposed Hotel building I'm Nick Munos with Myers and Associates this is Chris Myers our architect as well um just looking at the The View on the screen here we're looking Eastward on Hon this is kind of the northwest corner of the building um we had a very productive meeting with the design review board board earlier in the year and um adapted some of the modifications that were discussed in that building to provide more kind of dynamic visual interest to the exterior facade with some material changes and uh wrapping the corner window there on the northwest corner and also pulling the streetscape facade out to uh here on street and allowing views expansive views really into the space to see some of that Lively activity so as you can see it's a six-story building ground floor is Lobby space guest rooms and um uh small rooftop private Lounge on the Upper Floor how do I Advance this arrow for thank you so looking into some of the streetscape and material de material details uh the upper left view here it's kind of the corner looking more downward on hon um or the upper left view is also looking right towards the entry so we wanted to kind of position that entry on the Fifth Street side so that it has a good proximity to the parking area and the drop off while also maintaining a presence around the corner on here on Street um in the upper right image you can see some of that material detail I'm talking about with a accent color at the depth of the windows so uh we felt like it was a very productive design discussion with that group and we're very happy with the building as is um Marriott International after their reviews these are a few views of the interior of the building so really the reason to kind of incorporate these into this presentation is just to get a get an idea give you a sense of what you're looking into from the outside so we want to entice passers by on the streetcape with the nice views of this interior the guest room floor plans are uh pretty simple straightforward um geared more towards let's say the business traveler with a kind of just a bathroom beds a chair small desk TV and um say a modern European style that's very efficient and beautiful at the same time uh one of the one of the things that we worked on with this building is trying to really enhance some of the sustainable features of the building in response to some of the strategies outlined in the city uh standards so one thing we're doing is providing electrical electric HVAC to the guest rooms which is about 75 70% of the HV HVAC of the building um the Energy Efficiency we're addressing with energy star appliances and there's also uh LED lighting throughout the building with um a daylight kind of a daylight control zone out at the perimeter to really maximize some of those large Windows um and reduce the impact of uh electric lighting so we've got also a lighting dim and control Central dim and control system that adjusts the light levels automatically throughout the day to go to a daytime evening nighttime uh setting so that it um doesn't waste use of light um strategy five we have addressed with some uh construction waste and management plan and then perhaps the biggest initiative here is the initiative to uh provide some renewable energy uh which we're which we're doing a solar PV array on the rooftop and that's it yep so thank you again for allowing us to present our project to you um our goal here tonight is to receive approval of uh our our site plan thank you thank you um that'll conclude the petitioner presentation um staff Mr Chang I believe the petitioners did an excellent job of presenting tonight there's not a whole lot more I could add other than yes the approval is subject to getting a a license agreement approved with solid waste that is ongoing as far as the back and forth to try to get this completed and I did make mention in the staff report about a landscape modification but after further consultation with the city Forester this is meeting the required minimum amount of Street trees and with the interior parking lot Landscaping so anything with Landscaping is being met at this time got it thank you we're going to move on to public hearing this is an opportunity for persons to speak up to three minutes about the proposed site plan we will first call on individuals present to address the commission and then remote participants to speak during this public hearing remotely please press star9 if listening by phone or use the raised hand feature if viewing through the web link for phone access please call 877- 85352 47 and enter meeting ID 977 66 34122 six City staff will select callers that have raised their hand using the last three digits of the phone number or by name if available you'll hear an automated announcement that the host is allowing you to speak and when speaking please speak clearly and mute any background noises for either method of participation please state your name and address at the beginning of your comments is there anyone of uh present that would like to speak at this time please I was wondering please come up to the podium and please state your name and address thank you okay um hi I'm eileene do I have to say like my full name and everything okay Eileen and address okay I'm Eileen um I'm from 909 East University Avenue here in an Harbor and I was just wondering you mentioned that you're providing nine parking spaces and that the rest of like the 139 guests would rely on City parking and I was kind of wondering if there was any further plan for that um so generally it'll happen in discussion okay I'll I'll pocket that for later then okay do you have any other uh you have three minutes so that's okay thank you perfect thank you Eileen do we have anybody else present that would like to speak to the commission seeing no one I'm going to give it another five seconds seeing no one are there any uh commenters remotely phone number ending in 134 you have permission to address the commission for 3 minutes thank you m Kelly this is Ken Garber 28 heav H court and thank you CH Lee for giving me the opportunity to speak I'm sorry not to be there with you in person tonight um but uh I did want to offer one comment on the sustainability elements of this hotel um Mr Munos did mention that the um guest rooms will be all electric however this is a little misleading I suspect these will be pxs package terminal air conditioners these are the window units you see when you go to hotels um and yeah they're electric but they're extremely inefficient this is really not um a climate friendly solution for for a hotel and this is not an all electric Hotel I mean it's a public space will be heated with gas um in uh contradiction violation of our H2 plan and um if you think it's unreasonable to ask for an all electric hotel we are starting to see them popping up around the country and even occasionally a Net Zero hotel um like um all the Hotel Marcel in New Haven Connecticut um so um yeah I mean it's frustrating right across from City Hall you've got um a cookie cutter Hotel heated with gas um the guest rooms with probably with Pak um what they really need is a vrf system variable refrigerant flow um much more efficient heat pump all electric um the rooms can um adjust their own temperatures there's this is something that's become standard in buildings of this size they also could use an Erv system energy recovery ventilation um there's so many ways this building is deficient and fall short of what we really need in 2023 I mean two major climate reports came out today uh showing that really the world is completely failing in our efforts to bring down F fuel use so those are my comments uh again sorry to be doing this remotely um I miss you guys and uh thank you for all your hard work and uh good luck with the rest of the meeting thank you Mr Garber our next hand raised is Alex low you have permission to address commission for 3 minutes hi this is Alex low calling in uh from South Southeast e over I'm glad to see a lot of stuff this for this hotel there should not be in enormous parking like there like like their currently is um but I will also say that uh that the previous speaker uh Falls right when he uh when he's uh is right when he says that this building falls short and I mean it in a very very literal sense six floors is embarrassingly short for the for this location this should be a 15 20 maybe 25 floor uh building six six stories is nothing really they're not even uh meeting the uh the regular F let alone uh the F uh with premiums let's let's focus on uh uh on seeing bigger and better and I know we can do it thank you thank you Mr low there are no other hands raised at this time Mr chair okay with that I will close public hearing so I'm going to read the proposed motion which is the city an arbor City Planning Commission hereby recommends that wait this is for approval correct this isn't going to city council let me just make sure that's clear okay um the proposed City Planning Commission motion is that the Ann Arbor City Planning Commission hereby approves the 30312 East here on Street site plan with the following condition approval of a solid waste management and service plan compatible with the site plan as presented move by commissioner Mills and council member dish we are in discussion who'd like to kick us kick us off council member dish I have an uninteresting question which is just could you say a little bit more about your construction and demolition plan told you it's it's really funny because our construction guy was like do I need to come tonight I said no you'll be fine so uh he's not here uh if you want to uh we're using O'Neal construction uh local general contractor that's been here for 60 plus years and knows the city very well what specifically about the construction demolition it's a vacant lot right now so we're going to hopefully get started sometime next spring and then look to be open by the fall of 25 so is it that you're pulling up Asphalt from it correct yeah okay and yeah there's a good secondary market for that and O'Neal is who you're using they are yeah we have a recycling and um uh kind of construction waste uh management plan but certainly happy to pass along your comments about the asphalt no that I'm just I'm just trying to figure out because I'm really interested in we're interested in encouraging that and I was delighted that you had a plan for that and we're trying to figure out how people are doing it if but you don't have much I was I I thought oh it's great they have that but they're not really taking anything down so there's not much of value there I although it is important to to deal responsibly with asphalt so if there's anything your construction guy wants to pass along to me as more details I'd love to share it with the solid waste people but other than that thank you okay next time I'll tell him to come sorry and I will uh really quickly just follow up on the the commenter thank you for speaking by the way and I will follow up with the question can we hear a little bit about the parking plans um 139 guest rooms do you have a license agreement with the city parking structure Etc no I mean I think that uh we're all pretty aware that the structures are pretty underutilized right now so what we've seen in the past is that folks have used a combination of uh anytime permits and then night nights and weekends and it would reflect kind of what we perceive to be the general moving habits of the guests at the hotel so you know we have one uh right next to the Anna Ashley facility and we use that uh fairly frequently so we're we're pretty well vered with it I would say the difference would be is most of those guests are self- parking right now on this location because it's not immediately next door our plan is to run a valet perfect thank you uh commissioner weatherbe so one of the things that we see with apartment buildings and also this has been a problem with the graduate also on hereon can you someone describe a little bit the drop off uh valet delivery sort of area and how that's going to work because especially if fifth changes how traffic functions in the future and how do we not kill pedestrians and bicyclists and little things like that yep thank you for your question um and I'm looking at the waste plan that was provided to the city from O'Neal and it does specifically talk about concrete and Paving U being diverted from the typical waist stream so I'll mention that while I'm here um so if you were coming to the site uh and you were in a vehicle you would come down um north to south on Fifth and you would turn left into our parking lot through a curb cut there you would drive underneath the building You' pull forward and then on the um this plan's probably better to look at on the plan here you would pull through the under the building through the site there would be a painted striped out area that looks like a roundabout you'd pull around that with your car come around and there's a staging area for three vehicles that sits in front of an entry door that exists on that face of the building so you'd engage with the valet and um they would take your car and they could either pull it onto the site into one of the spaces that are there or what's likely going to happen is they're going to leave and go park in a public parking structure um and then come back and then if you were in your room and you needed your car you call ahead and they would retrieve your car um and it it they could stage it in one of the parking spaces that exists on the site there if you were coming as a pedestrian the two main entries are off of Fifth Avenue and obviously in the parking lot area and then our bike parking is located kind of in that Courtyard area if you will where um the turnabout is so there's bike lockers located there and the bike Hoops are located along here on and Fifth Street okay and what about um like uber and lift and deliveries yep they they could use the drop off point as well so they could go through yep okay all right thank you MH I just wanted to add one other thing I'm Chris Meers one of the Architects on the site plan in front of you you see there's seven small um squares those are columns that are holding up the upper portion of the hotel so about half of this entry area including the the three cars that are shown uh in that drop off waiting queue the handicap accessible spaces the handicap route uh entry into the hotel which is right where that hand is um are are all to the right of that hand is all undercover and so we have you know some some proximity for drop off and cover rather than an additional port cocher to the hotel it just allows the building to create that coverage for a drop off space thank you commissioner Mills it was good that you let me wait because I think that answered my question well maybe not actually now that I'm seeing um the the squares that you were talking about I was curious what was happening in the southwest corner the of this property or does it not actually is it not rectangular is there like a little cut off what is that this area here yeah it is part of the building it's the stair Tower okay so if you were using if you were in the building on this side you could walk the stair Tower down to your parking area or to the pedestrian street okay great so that is all part it's it looks like building correct great yep okay can you actually go back to the rendering yeah okay so that's what I'm seeing I'm seeing the so that's like here the book end of the building is that stair that's the drivein got it that's the door at the front yeah okay and that helped that answered a lot thank you um and I know that there's like what the plan I'm going to follow up on this question because there's a lot of I don't know it's not double parking because it's not there's no parking on here on it's just people stopped when they shouldn't be stopped I am super excited about there being life on that corner and things to look at and I think that this looks this will be a great addition um especially since the building next to it has no windows um and so it will give life to that block um um are are there entrances are there doors here where people might be tempted to to stop on the particularly on the hon Street side so there is a door on Hon street but it's recessed in this kind of area here and it's only service so the other stair Tower sits there so it's a door without a window it's you know not inviting right people aren't going to and and presumably it's going to be maybe locked from the outside or key access yeah yeah that door at the East End is an exit from the stair that's at that end of the building and then just to the just immediately west of that is a is the fitness room immediately west of that is the meeting room so where the plan steps inward is where the the true Public public part of the hotel sits so you you are kind of looking into the meeting room and the fitness room but we really want to get people coming into the bar around to that main entry vestibule perfect I'm less I'm thinking that people would be more tempted to do the double parking on Hon than they would on Fifth just because if you've already turned to go so that make that gives me actually a whole lot um more comfort that we're not going to repeat things of the past and I like this I like that it's tucked in uh and that you have not um provided more parking than you have one of my initial questions was thinking about connecting to the parking lot to the south of there was that under discussion at all yeah it's um not at this time I just think it's to similar uses and could be confusing for guests coming in and it was just easier for us to kind of keep it uh separated great so and the only other thing I I will add is that we had initial conversations about potentially a drop off on Fifth Avenue uh obviously with it being a one-way Street some of the um kind of Autometrics and other traffic study issues didn't allow us to do something like that our concern is the same we live here right having the people that are jutted out into Heron that you have to drive around all the time is not a great solution uh and so I think one of the things it's not on the topic here but um as potentially that street goes to 2way you might see us back here with a revision to our site plan asking to potentially put a curb cut in if it becomes an issue just from a public safety and everything else perspective um but right now we know that's not an option uh with with it being a two-way street uh I with a one-way Street if it goes a 2A we might come back and revisit that if it becomes an issue again we've designed it for it to to hopefully not to be but we just know uh again what happens on Hon is not a it's we live in a city and people have you know behaviors like that and so just trying to potentially um alleviate that at some point in time if we need to but um hopefully that won't be an issue great I was um also thinking about cooperation with the neighbors which was my final thing that I was going to bring up the solid waste condition that we have to get that sorted I like the collaborative approach is it driven because of requirements of our Solid Waste like turnaround stuff is that that's what's driving itre that and the fact that this site doesn't have public alley off of it so um you know again I think there's a larger conversation needs to be had about kind of ways removal in some of these smaller sites um that are in the central part of town so we looked at an exhaustive array of potential options and again we think that this is the one that will um because we're incentivized too we want to have a functioning waste uh removal system and we don't want our front door to have a bunch of trash on it so um yeah we think it's um it it works um you know for the time being and uh is a good solution great thank you commissioner W hi thanks I listened to your presentation as I was making my way here sorry to be a little bit late um could is there a render where you show your bike parking at all or where the bike is on the site plan and um I wonder why you chose the loop as the bike um attachment as opposed to a loop and post which would be a a better um bike facility cuz you could allow for more bikes uh to use a single device and I see that you exceed what is required but I wondered if you considered uh doubling uh so going up uh from the I guess it's five or six to maybe 10 or 12 so that was like three or four questions yep so um thank you for the questions about bike parking we were working with the DDA to add bike parking to the area here so there's the loop there to the area up here and then so that kind of covers that service door back here kind of covers the entry here uh in the front and then we have our bike lockers that sit here the six Bike Locker spaces that kind of cover this area and would be available for everybody there um so we we felt like yeah so I understand the the bike lockers and thanks for those it's just whether is this a DDA requirement that you cannot put more in on on the site so we're balancing I can't answer we didn't specifically say could we put a bunch more bike uh Loops there but we did talk about how that interacted with the Planters okay and the spacing of that the lights and the trees and these were the areas that seemed to fit that the best for what the requirements they sure and if there is a possibility to add more bike infrastructure that'd be something that I would request uh wanted to pick up uh from the caller Alex low who asked um about the height of the building six stories why not 12 why not 20 why not 25 uh you're in D1 you're only limited by height uh at this uh Point yeah so when we started this project it was before kind of any of the conversation that's going on right now with respect to um you know allowing F increases and so uh this site is maximized um to the area that was um byright before premiums and um allowed for us to do the programming we looked to try and accomplish with this hotel it's 139 Keys building a 300 room hotel in an arbor um just from a market perspective doesn't make sense and so it simply was that um this is the project we wanted to bring to this site and it f with fit within the footprint of what was allowable to us before getting into things like premiums which um you know would have added certainly a lot of cost and it would have been um for space that we don't need we're able to accomplish what we want here so uh that would be the answer I was confused you said uh that the market doesn't have space for a 300 Key hotel no uh in one particular building we would have um that would be a very tough thing to have an an arburn and be successful in our opinion One Singular building of 300 Keys again I mean I think you've seen things have been talked about in the news where they're adjacent to Conference Centers and everything else but a standalone facility of 300 Keys is something you'd see in a much larger uh Urban Metro than an arbor okay that's interesting because we're hearing information that we're 12200 new rooms short in an arbor and so then trying to sort of balance those things I understand that you're saying it didn't work for you but I did want to ask the question from the caller why not build something bigger because you have sort of this premium space in downtown already zon to go as high as possible but then we're getting a dwarf building here again I mean um you know when you say as high as as possible I mean that would have entered into using premiums and other things that again just didn't match with our programming so I think that that was uh for us the constraint we are maxing out the available F and a buite as the the uh zoning is currently written okay thanks thank you commissioner hamers Schmidt I had that same question so thank you um it I I was thinking too that this was before the premiums discussion and I was going to ask if if once premiums are eliminated if you would entertain going higher but I think your answer makes sense um also I think we've approved a couple other hotels recently and then there's another one coming and I was wondering if we were going to oversaturate so I think I'm comfortable with this um I have a fun question and then maybe a harder question the the bar and lounge I assume will be open to the public yes love a good hotel bar will the meeting room be available to the public to reserve yeah the ground floor meeting room will be okay awesome okay um we've heard about sustainability appreciate the all electric 70% can you talk a little bit about the 30% that is relying on gas and what exactly that is and if there is a way to avoid yeah I mean so when we uh started the project we had an initial conversation with DTE about uh an all electric and this was hypothetical again we hadn't um necessarily looked at what the impacts were to our proforma and costs and everything else but we just said hypothetically speaking is it possible to do it here and the message we got at the time and I'll tell you we started this project back in 2018 we checked in on the conversation with DTE I think postco um we were told that there was not necessarily potentially the power in the circuit and and that they were looking at doing improvements but who knows when that was going to be available and so um you know we made the decision um just because you know we think it's the right way we know the city's trying to promote that you know I would say the hotel that we did down here on Street 10 years ago is almost 100% gas right every room every public space everything else and so what we did is we designed the building to the best for our ability to match up the city's interest with what was commercially viable um uh and so the 70% in the rooms those are quality units I I mean these guys can probably talk to them but we expect the the best uh friederick uh because they have to have low ambient controls and everything else you you know we worried about it freezing again if you want to get in that level of detail we went down that rabbit hole and we have good highquality units they're not the you know uh nothing against the side by side of the road freeway thing with the thing through but that's not what we're putting in it's it's better than that um the remainder of the the property it's really the public spaces that become challenging from an electric solution it's easier to do obviously the rooms are a smaller space to condition right so we're talking about the bar area the meeting spaces the public corridors um but uh again the a large part of the square footage and the actual use will be uh electric and so that's kind of how we got there and again we think it's a a great move forward from where what we did 10 years ago uh I think we're also you know proud of the fact that I think we're going to be the first hotel with a you know PV installation on the roof um so I think that that's good and um you know I think that given the availability and the technology um that this is where we arrived at and we feel we feel pretty good about it so the public spaces will be heated and cooled with a gas powered correct okay yep I think I said this a month ago and I guess I'll say it again this is not directed at you it's really frustrating that we're we keep hearing from developers that like we talked to DTE about it and they were concerned and they there might not be enough power like it sounded like you would have been open to exploring that and we're dissuaded by you know the the state of our grid and that's just unfortunate and that's all I'll say thank you thank you council member dish having asked you about trash can I ask you about laundry now the the recent discussion of uh it feels like I'm very steeped in the domestic but the recent discussion of the electricity reminded me that I think some concern had been raised about the ability to do the volume of water yeah exactly and I just wondered if if that is another thing that's entering into the 30% that can't be done yeah and again I mean the calculation we did at the time with our engineering team was that the amount of power that would be needed to run those systems versus burning natural gas on site again sourcing the power from a grid that is burning coal and natural gas um that the impacts and the energy usage would be higher than burning natural gas on site so that's uh you know where we ended up on that I just wanted to give you a little more reassurance we we've worked on about 15 uh AC hotels and a number of Marriott uh product as well Marriott has a very very high uh interest in uh promoting sustainability and through standards and us as a the firm and our Engineers as well also equally support it um it was mentioned on the call uh that these are inefficient PTAC units they are not uh it's much more uh energy efficient very high uh percentage ratio of energy uh quality in the guest rooms and they are 100% uh electric what happens in hotels like this is um there there's a hot water management uh system that actually uses what's called an electric maintainer so for example the hotel is not at full occupancy it doesn't have a massive surge of everyone taking a shower at the same time it runs off of a moderator which is an electric unit that maintains temperature in a tank system within the building at the moments that you have 139 showers running at the same time they're trying to wash sheets and cook something in the kitchen what kicks in is the gas system uh to boost the mechanical components so the 30% is maybe a little misleading because that's at you know Peak usage which is at limited times in operations uh so this is a very very efficient building um Nick had also mentioned uh you can have the most uh efficient electrical system but you can have a very inefficient um U building envelope and so or the materiality of this building and so uh this is a very highly elevated exterior wall envelope insulating value recycled content uh a number of other elements that go into the design of these buildings enhance the utilization of some of the mechanical systems so if we just focus on the mechanical units we're only looking at a piece of the uh the picture um I will also mention the the utilization of uh PV on the roof is also going to tie directly into uh this system and its promotion of uh sustainability so hopefully uh we're giving you comfort that this is a good healthy building and uh good for your community thank you do we have any other Commissioners any questions comments U one of the things that I wanted to mention um this site used to be a 20th century automobile repair station and then a parking lot so from a utilization standpoint um seeing this more into the urban core rather than the downtown periphery is really really great um from the design review board standards I think what this will Mass appropriately with City Hall as well well as the City Center building they're about five six stories as well so I think driving in from here on is going to create a lot of visual contrast as well as continuity um so from that standpoint I was just looking at this uh um what City Halls facade looks like in contrast and so I think it'll create for a goodlook intersection um for I think students or students yes okay cool well welcome um we're basically looking at this from uh the unified development code standards right so the D1 D2 zones are downtown D1 is going to be the highest density 180 ft uh limitation as well as a currently 400% Florida area ratio which is why the question um the city council recently had the first hearing with respect to uh F and and really eliminating f as a requirement so they could go much higher as as high as 15 stories um so looking at this uh they they match um the F requirements as well as height um setback regulations that are set forth and so that that's what we're really looking for we do have a little bit of legislative tension that we've talked about with environmental sustainability not necessarily being codified in here so that you know we we talk about it but do we necessarily have the teeth so it really behooves citizens to push for that kind of change and so just uh a note there so aside from that I mean this project to me uh meets the standards of the unified development code um and contingent to the conditions set forth I would recommend um approval so I think with that do we have any other final thoughts from Commissioners if not we will go to a voice uh roll call vote on the motion is presented Cher Lee Yes Vice chair abon yes secretary w yes commissioner svie yes commissioner hamers Schmidt yes council member dish yes commissioner Mills yes commissioner Weatherby yes that motion carries thank you good luck good luck with the construction we are now moving on to section 9B of regular business at this point in time I will be recusing myself from this particular discussion as this petition involves my employer thank you hi so this petition is for 2845 State Street a RightWay release vacation it's a request to release or vacate three areas of RightWay rights fronting 2845 South State Street including a 50t by 220 9 ft area and a 50t x 51t area along South State Street and a 27t x 310t area along Eisenhower Parkway the staff recommendation is to postpone to January 16th 2024 I believe there is no petition or presentation that's correct uh thank you for the introduction the reason for the postponement is um the city staff has been working with the petitioner to identify some additional information that's requiring some additional time to validate that and we were obviously hoping to get that uh information put together prior to uh considering on this agenda um but are now recommending the postponement to January uh 16th 2024 I would note that that is um speculative you have not yet adopted your 2024 calendar but with any luck we'll hit the target thank you Mr Leonard um because this was noticed we will still hold a public hearing for this item so that's why it remains on our agenda this is an opportunity for persons to speak for up to three minutes about the proposed uh vacation for by way release vacation sorry uh we'll first call on individuals present to address the commission then remote participants to speak during the public hearing remotely press star 9 if listening by phone or use the raise hand feature if viewing through the web link for phone access call 877 8535 247 and enter meeting ID 977 66 34122 6 City staff will select callers that have raised their hand using the last three digits of your phone number or by name if available you'll hear an automated announcement that the host is allowing you to speak when speaking please move to a quiet area and mute television or background sounds for either method of participation please state your name and address at the beginning of your comments is there anyone present that would like to speak at this time seeing no one is there anybody that would like to address the commission remotely there are no hands raised all right we will close the public hearing and I'll read the proposed motion no I won't read the proposed motion um I will ask if anybody wants to move to postpone to a date certain of January date semi certain because we haven't adopted our calendar but it would be second meeting of postpone to a date certain if for some reason that doesn't happen we will would Ree what is it there's semi certain not a thing um postpone to a date certain of January 16th 2024 moved by commissioner Hammer Schmid seconded by commissioner Mills can we do a Voice vote on this yes all in favor please say I I all opposed the motion carries we'll pause for a minute and allow commissioner Lee to rejoin us very depth discussion all right cool well welcome back to myself uh all right we're moving on to we we're moving on to agenda 10A other business this is a proposed Planning Commission bylaw updates um and with that we will go to staff presentation Mr Leonard yeah I think this uh might have received the item for the most postpone item ever on a Planning Commission agenda and uh my proposal to you this evening is to end that practice uh these are a series of changes that we've discussed uh for um uh for changes to the bylaws uh one change that has been made um the Planning Commission originally uh suggested a change and then based on feedback at a subsequent meeting um remove those changes I want to highlight that is the amendment to the bylaws um that still would require a six member vote um other things we are proposing some changes to uh reflect a minimum five vote requirement to affirmatively act on any petition um as you will recall that would requires an amendment to chapter 8 with your approval of these these will accompany that proposed amendment to the city council so that at the time of the second reading and um if that isn't enacted these bylaws could be considered at that same time happy to answer any other questions again the I think the the significant changes to this were uh trying to reference gender neutral language um adding some additional language for a city council role in potentially appointments and as I said changing the standards from a minimum of six affirmative votes to a minimum of five affirmative votes to an act a petition perfect thank you very much I'm going to read the proposed motion which is the Ann Arbor City Planning Commission moves to recommend the approval of the bylaws is that correct Brett Mr L sorry that's correct okay got it um again I'm going to read the proposed City Planning Comm motion which is the annarbor City Planning Commission moves to recommend approval of the bylaws as presented um moved by commissioner white and seconded by commissioner Mills we are in discussion commissioner white just a quick question so if Council rejects our proposed changes do we start the process over or do our bylaws revert to the last change uh good question enacting these changes also require city council approval if they didn't enact that ordinance they wouldn't be able to enact that so then we would then bring back amended version that you would have to re- reccommend and then that would progress to be back to the city council maybe we'll get a few more post comments unless they any other comments questions discussions all right give us five more seconds to make it awkward anybody can say all right we will go to a Voice vote without objection the motion passes any objections motion carries well thank you we're moving on to agenda 10B other business appointment of the comprehensive plan steering committee and this is again discussion of the appointments of the steering committee going on to staff presentation Mr Leonard thank you again uh as indicated this is the planning commission's appointment of a steering committee to support and advise the Planning Commission through the development of the city's comprehensive plan um as a reminder to set that stage you are the author of the planning uh the comprehensive plan you approve it you deliver it to the city council then the city council either approves or rejects that plan uh the steering committee is envisioned as part of our work plan to provide um an Advisory Group to you as the Planning Commission to staff to the consultany in the carrying out this process uh the intention is uh is for this group to meet on an intermittent basis over the course of the comprehensive plan uh to advise the process to provide feedback things such as um are we hearing and processing feedback we're hearing through our community engagement in the community are we prioritizing responses in an appropriate way is the document itself once we get to that end accessible and clearly uh communicates the things that we're trying to communicate um provides an additional set of voices to you and ultimately staff the team and the city council to make sure that we are um incorporating wide voices and being as successful as we can in um creating and ultimately adopting that plan uh these names uh were presented are presented to you through uh largely a process of applications um we opened up an online application on September 18th um it was closed on October 16th so a little bit less than a monthlong um application window um you will recall uh that we reported we extended that period at one time which I'm really grateful for we ended up with an additional 40 applicants through that process which got us up to over a 100 applicants um I um am presenting to you uh a list of that steering committee um they are presented in the memorandum they are Rebecca barington Nolan Earl Chan Richmond Vanessa puno Kira saltz Wendy Ramson Gage Wendy Anne Woods Jack lison Jazz Brennan Bia casy yasien Tahir Mark skuro Ben Connor Barry Dandan Chen Sandy Aldrich and then planning Commissioners sadira Clark and Sarah hamers Schmid um uh the way that I present these names to you is um I did a review of these applications you heard a public commenter and um I've received some emails to expressing similar um similar um feedback on this process I'm really grateful that um generally it seems like this list has been really well received um I started that review process started looking at individuals um spent quite a lot of time then looking at the entirety of the applicant pool and trying to specifically identify demographic characteristics that were um either not identified in in any initial sort or initial identification um I also shared with you and and available to the public is a comparison of the demographics of these appointed members compared to the city at large compared to a survey that our Public Services has actually done of other feedback and surveys that they've received from self-reported data um just to give you a sense of how the steering committee does or doesn't line up with um our community um for the members of the public it to be clear it I think uh I think it does represent a wide wide perspectives in our community it includes uh while includes largely City residents it also includes three members who are not City residents this is something that was specifically identified by the Planning Commission as um people who might interact with the city in different ways maybe they work here um maybe they have other connections through school or church or um just aspire to live in the city and they might um bring a voice about what some of the barriers are to being able to to achieve that um by with a numerous applications I want to be clear um there were a lot of really excellent I was really Blown Away by the the just the expertise that of applicants that we received um by somebody not being included on this I did you know I received some questions that people felt qualified I just want to be clear you know there were many qualified people and something uh that was referenced in public comments and a and also in my memorandum um I did try uh my best to bring what I would identify as new voices that I haven't seen at this table or at the city council table um I that's not 100% there are some familiar faces there's former um my predecessor is here uh former city council member uh planning commissioner is here but also um a lot of new names people who have interacted or been involved in other City committees or not been involved in other City groups uh to date so um I'm happy to answer any questions my ask for you is to formally appoint this group so that we can reach out to them start getting them scheduled and to have them start fulfilling that role uh thank you sorry one last thing sure uh the comprehensive plan subcommittee was also really helpful through this process they helped me not only um uh create the application process um but I also presented recommendations to them um you will note this revised M does does include a couple of names that were added since that committee meeting um one of the things in the original version of this we had under representation from WS one and two and we had uh no representation from people who identified as Asian or Asian-American so um um I specifically added those names both from applications received and from other Outreach that I just conducted independently so U but with with apart from those two changes uh the committee did endorse the remainder of those names perfect thank you Mr lonard with that I'm going to read the proposed motion which is we move to appoint the following individuals to the comprehensive plan steering committee um the list of the 14 plus names so all right with that U moved by commissioner Mills and seconded by council member dish we're in discussion would anyone like to kick us [Music] off commissioner aens just a CL clarification question um the comprehensive plan subcommittee still exists and are commissioner hamers and Clark on both those hearing committee and the subcommittee yes and and okay that's cool with you okay who who else is on the can you remind me who else is on the subcommittee commissioner s dish okay and Le so everybody with me and commissioner mels and commissioner Weatherby you three are left out yes wait so the sub subcommittee is hamers Schmid Clark wh s dish and Lee that's correct six of the nine okay um we can add more if you'd like more meetings I feel left out okay uh that was all thank you thank you any other discussion points comments questions all right with that then I will move it to a Voice vote without objection this motion passes any objections seeing none the motion carries thank [Applause] you all right we're moving on to agenda item 10 C this is a close session request um I'm going to move this to um staff yes thank you uh this is a request for the Planning Commission to vote to go into close session to receive um uh attorney client privilege communication uh the basis for that is a educational session with the city attorney on Planning Commission procedures okay um the proposed motion is I move to go into close session under the Michigan open meetings act for the purpose of disc discussing attorney client privilege communication set forth in mcla 15.26% we will come back to the regular meeting after close session but for member both the commission and members of the public I don't anticipate any action um after after that but we will progress to the last public comment got it thank you very much um any other discussion points if not uh we'll do a Voice vote uh without objection this motion passes any objections seeing none um I'm not positive but I would prefer a roll call vote for close session just to for documentation my apologies thank you for the clarification we'll go to voice thank you commissioner hamers Schmid yes commissioner wh yes commissioner aons yes commissioner Lee Yes commissioner Mills yes council member dish yes commissioner s yes commissioner Weatherby yes thank you that passes all right Commissioners we'll be heading up to uh a conference room on the third floor we will uh escort you um so you can be trusted through our secure elevators thank you so much for coming guys to speak during the public hearing remotely please press star9 if listening by phone or use the raised hand feature of viewing through the web link for phone access please call 877- 85352 47 and enter meeting ID 977 66 341 1226 City staff we'll select callers that have raised their hand using the last three justs of the phone number or name if available you'll hear an automated announcement allowing uh that the host is allowing you to speak when speaking please move to the quiet area so that we can hear you clearly for either method of participation please state your name and address at the beginning of your comments is there anyone present that would like to speak seeing no one um is there anyone that would like to address the commission remotely there are no hands raised Mr chair thank you might just give it two seconds all right we'll close public comment all right moving on to agenda number 12 commission proposed business is there any commission proposed business great with that I will move to item number 13 adjournment moved by commissioner white seconded by commissioner abens all those in favor say I I we are adjourned I silent at the end

and looking at the Sunrise and at the end of the school year we will do a senior Sunset the next activity was the blood drive which was hosted by the National Honor Society so these pictures are from the first blood drive of the year which was in the middle of September and our goal was exceeded by 104% which is really awesome and about6 patients lives were affected by the drive and there is a blood shortage in Arizona so the work that NHS does for the blood drive is really important and actually our next blood drive is tomorrow and all 100 spots have been filled but welcomes or or Walkins are welcome if you guys want to come and donate blood the next activity was homecoming so this was put on by student council and the theme was Super Mario in honor of Michael Smith who absolutely just loved Mario and we wanted to honor him um there is a bonfire at Mountain Meadows there's a Spirit Week where students dressed up to show school spirit there was an assembly a football game that was awesome and the homecoming dance at the elementary school next is pickle ball so this is a new team that has started by coach Gary and we are the first 3A pickle ball team in Arizona which is really cool we're making history um last week five pickle ball courts were painted over at the basketball courts over there and so we're able to play Pi pickle ball over there and it's really fun and December 8th and pickleball team is going to compete at state so it's really exciting and I'm really grateful for what coach Gary has done for us and the last thing is the Fall Festival Parade so student council was in charge of Designing the float and we actually won the Mayor's Choice Award which is the highest award you can win student council the football team and the volleyball team and other sports team all came together and you can see in that picture and partic participated in the parade and walked for blidge on the right you can see on the bottom right some high school students walked with Miss Montoya to raise awareness for mental health so thank you so much if you guys have any questions let me know and I look forward to briefing you guys about more events in the future thank you Brooke appreciate that Dr W do you want to continue please Brooke come back up here Mr web for we're going to like to announce the students of the month all right well perfect opportunity to see Brooke in action um she does amazing job and we're gonna I'm going to read some of the things that other things that Brook does so the high school would like to recognize Brook horn as November student of the month we're proud of Brook Brooke and her leadership here at the high school she has served as sophomore and junior class president NHS president triam president currently our student body president she's also also Super Active volunteering in the community she's on the governor's youth commission mayor's advisory committee volunteers with project I'm going to butcher this Kung ganisha and where she tutors high school students in Kenya in her spare time she takes AP and honor classes sings in our choirs plays in the orchestra participates in theater and FBA and find finds time to play pickle ball so we are extremely and above all this broe is genuinely a kind person she goes out of way to make people feel to include people and to make kids feel welcome whatever they're doing so we do want to recognize Brook and congratulate her for being November student of the month [Applause] congratulations good job oh and a free cookie to uh which cookie store is it twisted sugar yeah Twisted sugar thank you congratulations Brook Miss hoffmire don't unfortunately I don't see our recipient in here Jack karulo is Junior High yeah does not look like we have him here this evening unfortunately um we jack kukar is an eighth grade student uh and his teachers were super excited to nominate him for student of the month um and just a few things that they said about him uh he observes and follows all the classroom rules and routines religiously respectful and kind he takes responsibility of his actions in the classroom by checking on the work he's missing trying to redo work that he doesn't think he did his absolute best on that's a pretty amazing trait at the junior high level um he is courteous positive grateful helpful and happy to learn new things he does not shy away from asking for help or from helping those around him he's an example an excellent example for his peers makes teaching a joy um and also works very well with his peers which also is a fantastic trait to have when you're an eighth grader at the junior high so we're really grateful to have him at the junior high with us thank you Mr Grace I think you have the next three so when you're done with that one you have the next two I'm on it all right so our element student of the month is Annabelle Pollock come on up Annabelle Annabelle is a third grader um at brez she was nominated by her teacher Miss wi height she says Annabelle is a very respectful and unbelievably kind person she works hard asks questions to better understand when she needs to and is very helpful in the classroom and has made Miss wilhide's transition from being a junior high teacher to being a third grade teacher very easy so congratulations to Anna [Applause] Bell Mr Grace if you'd like to now announce the November teacher of the month so our November teacher of the month is somebody that is incredibly deserving um she deserves teacher of the month plus much more if you ever go to her classroom um it's chaos but it's also magic at the same time um it is she works with some of of the most difficult to reach students that we have that is Miss Kristen halma Christen was nominated by one of our other staff members um and that staff member said that that U Miss H is the embodiment of grit she gives herself each day to her students in unmeasurable ways she can take the most challenging situations and turn them into triumphs she sets her students on an amazing path and she opens her students eyes to a world that many may never see and allows them to bask in its Glory she also puts up with my child three afternoons a week which is incredible um cuz I feel that one when she gets home at the end of the day um hands down Miss Tama is is incredible we're lucky to have [Applause] her Mr Grace could you please now award the November BR Star Award our BR star for November is David Butler come on up David David's new to us this year um and it's like he's been here forever uh one day I was in the cafeteria I was working with the rest of the people that are working in the cafeteria and we're taking out the trash and David walked up to me he said why are you taking out the trash I said because it needs to get taken out he said it's not your job to take out the trash I said well it's got to be somebody's job so I'm going to take out the trash and then after that he started trying to intentionally beat me in taking out the trash um every day and every way he is he is an asset to our campus he works with students um he works with staff members the relationship he has with with the kiddos that he serves through the Special Needs program the teachers that he works with it's incredible we are absolutely lucky to have him and hopefully he'll make a decision to uh continue down the path of education and become a teacher for us too we're [Applause] trying you want me to take da we now have uh a presentation that we want to give before I I name the next uh award that we're going to discuss David minute one more time with him share a cup of coffee with him and hear his voice again I tell him that I love him and he would know how much I CU you can love a Li and [Music] five when I think about college days it's not just the class you take no it's more about the Buddies you make you remember all your life and when we all finished school one did what he was Bor to do serve this country for me and you sacrificed his life and we still miss him all the time I wish I had more minutes one more time with him share a cup of coffee with him again that that was shared with me early this morning when we were at a conference and I thought what a wonderful way to remember if you see the picture the handsome guy propped up against the podium is Tom Kean and the auditorium is named after Mr Kean our math teacher late math teacher Frankie gerardi remembering him and then recently Tommy Payne at the age of Tommy Crane at the age of 99 excuse me 88 passed away and so what we want to do is we're going to change the BR Superstar award to be named the Tommy Crane award so all of our BR stars are are reviewed at the end of the year and the team chooses one be our Superstar they'll now choose one Tommy Crane award recipient thank you hard not to get emotional when you watch that little video next item on the agenda is is the consent consent agenda and board members are there any items that you would like to vote on independently in the consent agenda which includes the vouchers Personnel uh minutes approval from the previous meeting then if there's nothing to vote on independently you can have a motion to accept the consent agenda as presented have a motion from Chuck a second from Margaret all in favor thank you next item on the agenda is 3.1 recommendation to approve the 2023 24 school year proposition 301 performance plan um Dr Wright you want to explain that and what that means to the monies we have sure sure These funds are budgeted and set aside as if everyone would earn it we make that assumption and in most cases a vast do uh in December we pay a third of that award this year we use some of the remaining coid funds for a retention actually that's not true this year because of the of the funding from the state level we're paying 7500 for the whole year so the teachers will receive onethird of that if they have achieved their first goal and so the teachers that have achieved their first goal will receive onethird of that payment in December any questions on that or comments do we have a motion then to accept item 3.1 as presented I have a motion from Margaret second from Diana all in favor that looks unanimous also item 3.2 recommendation to approve the hire of the following employees uh Dr rman I have you introduce these if there's anybody here if not just go through that list we've hired a number of people we'll go down the list for the junior high Avery Davis I don't believe they are here Heidi Johnson Heidi worked for us a few years ago and she's back thankfully Maddie Matthews is a new sped teacher at the high school I believe helping us out and we're glad to have her Sarah Miller is a preschool Aid that we've hired deian Moya is an office assistant Health Tech and she'll Beal Miss principal hoffm and Dylan Smith a former student of ours that's a graduate is coming back and helping us out as a sped Aid and Jared Wright no relation but I should meet him is a maintenance to any questions or comments regarding those we have a motion to accept these individuals as new hires have a motion from Margaret second from Chuck all in favor that also is unanimous um item 3.4 recommendation to approve the November fundraisers um Dr R you want to explain those fundraisers to us and why we have to vote on those did I forget 3 three yes well then let's back up to 3.3 disregard everything I just said item 3.3 is a recommendation for early graduation the board was provided those names any questions anything we need to discuss about those if not we have a motion oh check I just have one question for Lauren I noticed on the forms that they filled out uh near the bottom there's a list list of things they have to complete and for both of those students there were several items that were not checked off that was probably just a lack of checking them off they went through we we had everything completed and ran through the checks that we needed to with the counselors and Sierra Sierra's here to she did she's here to plead her compl those things yes yes I did do that are you ready to talk to the group I'm I'm just messing with you no I [Laughter] any questions then Jennifer you had one yeah if you'd like to tell us what your plans are we'd be happy to hear from an early graduate beet you okay hi my name is Sierra um I guess I just want to graduate early to start life a little bit ahead of my peers um not very good at public speaking maybe I'll take a class in college um um I've already been accepted to GCU and I plan to go there um in the fall when everyone else is going but I just um I don't know I've been with my counselors we've talked and there's not really a class that would probably further me so I plan to take classes at NPC to kind of just get ahead um do some prerequisites I already have quite a few college credits but it doesn't hurt to do it here and uh yeah work full-time just start I guess um I applied to uh Walmart and I think I have an interview in a few weeks from now so uh NPC um so I already have my freshman English and math prerequisites done so I'd probably would just take the regular freshman uh science and social studies and yeah yeah thank you thank you so can we vote on item 3.2 these two individuals that would like early graduation are there any all I have a a motion to accept item 3.3 as presented I have a motion from Jennifer a second from Margaret all in favor that also looks unanimous okay item three 3.4 Dr right you want to explain the why we have to give a board approval and a vote for these uh fundraisers it's a new school Finance requirement I think it's actually about 18 months old now that the school board must approve all fundraisers and I think it's an effort to control that and to understand where the the flow of the monies and so the each of these have a descriptor to be discount cards for boy soccer coach Kirby is running that program the Turkey Trot um Mr Archer bet is helping out with that one present wrapping that's Jennifer old who's not here they've done that last year as well and then the the uh BR Team gear Jennifer O's also running that as well any questions about that Jennifer have do we have more information on the Turkey Trot like when is it and um so it'll be this Friday during advisory so from 8:30 to about 9:5 15 um students who want to participate are allowed to to pay $2 to come out to the track run one and a half miles families are welcome to come community members are welcome to come Junior High elementary students and their families are also welcome to come we're just trying to raise money for students and families who may need um food uh for the for Thanksgiving so anyone is welcome to come the more the the better so thank you great idea thank you so so any other questions or comments if not can we have an item can we have a motion to accept item 3.4 is presented a motion from Diana second from Chuck all in favor that also looks unanimous all right item 3.5 this is a discussion concerning the moving of girls and boys soccer to the winter season um Dr R you probably ought to start this because I'll probably start with a couple of cuss words okay the uh we were in informed just very recently I think last Thursday or Friday that the state or AIA state of Maricopa AIA is uh contemplating putting our girls League into the winter well we this is an unusual winter month of November normally we have wind and Cold by now and we know certainly by the end of this month within a couple weeks we will and I'm not sure where the energy came from of our athletic director principal myself Mr Merill the president president of the board along with community members have been communicating our strong uh I I don't animosity and and dislike for this idea bad idea all the way around I think we've done well at making that clear uh and so now I think the AIA is having a meeting on uh the 20th which would be next Monday I believe in executive session to contemplate it well it'll impact every White Mountain School up here that has that hold a girls or boys program and so none of the superintendents up here or athletic directors or principal believe this is a good idea and so I'm not sure where the energy is coming from I heard that we were down to 16s it's not true we have 11 or 12 teams and I said we would play with any number of teams that want to play we want to play soccer so we're we're doing what we can to share what I believe is the broader community's view that this is an important program and we intend to to do everything we can to keep it in place as it is without adjustment comments I think Margaret would start out like I would start out maybe Jennifer too um a couple of things one Arizona is very unique in a winter soccer program nationally soccer is always fall so another concern that I think we discussed is um is Title 9 that moving a women's sport to an is it is that is that the right one to a time that would prohibit a large group of um women would cause problems with women sports I think that would also conflict with the national Signing Day wouldn't it yes actually which is usually in what November December it yeah I I think that's actually I'm not sure of that but I think the national Signing Day is in December right soccer right for many of these young ladies also play basketball or another activity and would conflict with that too and so it's not just even if they move boys and girls to the fall it's still we still have a title 9 problem because it talks about equality of access to programs as well you're effectively counseling one of the sports that our our female athletes are able to participate in so well it's access too and we don't have access to our fields and it's cold enough in November for the end of when we used to have Youth Soccer the end of November or it was more the beginning of November it was cold and October was hot October is perfect weather for soccer but November I mean we're lucky we don't have snow yet it's it's ridiculous to even defend it I mean to even try I think the only um the only way that I would be Pro changing it to Winter is if the state fully funded an indoor soccer Turf facility yeah they would build this one here so if they're will for every school in the White Mountains yeah so if they're willing to give us5 to10 million based on our needs per school then I think that would be the only only thing that you can do it's virtually impossible we don't even have t fields to play on so in Europe they do play winter soccer but usually it's indoors or it's a turf field we don't have either one of those as an option and in the past it's been the larger schools that have played winter soccer and they're all in the valley and Tucson um we're already behind because even though we have beautiful Fields up here nobody plans a state tournament for up here and these schools all go to the valley we never get reimbursed for the cost for that hotel rooms buses wear and tear on buses um parents having to drive down for that where we have the facilities probably better facilities up here because at the time late fall when they have the tournaments in the valley their fields aren't well watered at that time and we've played on scrubby fields and up here we leave a nice green field three of them so you know they could even have some tournaments up here I have already heard about other small towns up here commenting individuals parents it got out so it's not a happy place up here until they make this decision and and I don't like it that they're having the discussion in a closed session because the superintendents and the ad should be able to be a part of that yeah it's kind of odd that they have an executive session that nobody can give any public input I have a good friend that said they ought to put their little soccer shorts on and come up here and play the board themselves ought to put their little soccer shorts on come up here in December and try to play a soccer game janary then they'd understand the situation and the problem that they have created the elevation would kill them yeah on the elevation check well I just had a thought um is there have they given a justification for making this change no no none to the superintendent and in fact uh we were informed a survey went out asking our opinion we never received a survey I remembered a survey of that nature we nevered one and we're we're unaware of any dialogue that's been going along it just and that's why wrot in my communication it felt arbitrary and capricious we weren't involved it just thrust on us and it was there was no discussion and so I I I think the group underestimated the popularity and the resolve of our communities and thankfully even Round Valley who has a dome that could pull it off says no we don't want to do that that's bad for our girl Sports it's bad for our boy Sports we're not doing that because they still have other sports in the winter that they have to accommodate it just doesn't make sense and so I think it's they've been getting complaints cuz it's hot well we'll just move it to the winter it's better weather so it is a weather argument they're just on the wrong end of the argument I told them it looks like a solution looking for a problem we're fine been doing it for over two decades just like we have it so no Mr wal they have not provideed rationale what is the best way for us to express an opinion I think to be assured of having some measure of hearing is to directly Emil the AI director David Hines he's a fair man he's a smart guy and I think if the board were to directly email him and members of the community it might have an impact hopefully he's just hearing the other side I mean it could be maybe some maybe somebody besides Mr Hines suggested it and didn't even take into account the mountain schools I I would almost be assured that it bubbled up somewhere but that was our question as Regional for our our region and Conference who brought this up who thinks this is a good idea no one's raising their hand none of us that are impacted believe it's a good idea so there hasn't been any rationale provided to us so I have a question for you there's those large schools that they just started that special division for football right and there was six to eight total schools that participated they had a huge state playoffs and they paid for um like collec filled at the end and so if they say it's a it's an expense one they actually um shrunk our season and had games that were local we used to actually go to the valley for the quarterfinal semifinals and the state finals but now it is at a high school not a college and um it's at a and it's only the state finals that are to pay for the field so that's one so that would be one concern that I have is how could you create a full new state tournament and create a league just because of large Metropolitan schools and then deny 12 plus schools in that and the second thing is we talked about scholarships and opportunities so my um one of my children played collegate soccer and received $24,000 scholarship per year of her play so Envision and we average at least one or two of our girls on our team gets full ride scholarships to continue on to play soccer which would equate to between in twoyear Period of time or per year about $50,000 worth of Education benefit coming from just our small school not including all the other schools so it is a financial problem for a a already impoverished School District number one and also the boys teams I think they receive three to four scholarships annually um and then two how can you justify you don't have enough teams if they're they just created a league with even less teams that were a metropolitan area and last thing is if they said well Round Valley you have a dome so you have to move to Winter it would increase the risk of Round Valley having to drive in the snow for their games because they would have no one to play against and um it would reduce their revenues coming in for games also another thing that I you know that nobody's saying anything about Blue Ridge has historically made a good showing at the state tournaments and soccer both girls and boys and that it just feels kind of like they're shoving us aside a little bit um in the past and at the beginning of soccer we were at the top all the time you know and it and it does change and it depends on how many schools but we've had Mountain teams in the finals several times I'm a little confused until this evening I thought this was just affecting the girls but it sounds like it may include the boys I that was the response I got back from David Hines was that it it it would affect the boys too and that was the first I heard of it affecting the boys team and I said I just said you still have a title 9 issue it's not just about our boys are being it's a girls it's a female program that's going away we're denying him access and there's no basis other the only ration I've heard is there in the other league that that plays in the winter there's 60 teams and we have 12 teams and I said well it doesn't matter to us how many teams we compete against they just want to play even if it were possible do they really want school buses out on Snowy roads for no reason at all I and you know that they hav thought about snow obviously where do we practice you know no and when the winds bow in 40 and 50 mph we might develop a whole different sport snow soccer we might be the leaders in that you can't even find this the soccer field in the winter time no it's it's not I I I it's like I told in my email besides uh hunting skiing and you know hiking there's there's no reason to be outside it's not safe ice fishing it doesn't make sense ice fishing there you go I mean there's been a few times at the end of football season that we've had to clear the football field of snow to do a a postseason game but that's you know that happens once every five years maybe they have clothes on yeah they have clothes on I'm still trying to get the image of the board and soccer shorts out their board not our board I think that ought to be a real challenge I mean I would even be on the opposing team if it if they would come up and I've never played soccer in my life but you know they might red card me and kick me out I don't know but after they saw my legs who knows we've all sat at really cold soccer games before even having it in the fall right and baseball's the same you say baseball up here it snows at least one more time during baseball season and it's it's like move baseball to winter you know and how could somebody obviously doesn't know that we have winter up here yeah how often does the track team have to run in the Halls yeah you know or baseball set up the Nets in the gyms you know so so yeah it's it's toally ridiculous but it's real to somebody so we need to either write letters I'm wondering is there any way in who would contact the Phoenix media because there's like three on our side on your side or stuff like that that they could look into the Injustice of that maybe put a lot of pressure on the AIA from the public standpoint because it doesn't make sense doesn't make sense for anybody to do it run some footage from when they go up for the first weekend of ski season this month and then what they always show that reporter standing blowing with the snow around them president Merill I think Mr Webb has a comment so so coach Hamlin actually reached out to abc5 and did a short interview with them and so I'll forward that interview so it's actually out there in the media and she's invited him to be at the hearing on the 20th so hopefully there'll be a good showing and and we'll have some more media exposure so it's a good it's a quick it's like two minutes not even two minutes but it was a good representation of what we experience up here good I think we should make the recommendation of just moving soccer to a fall sport throughout the state instead if there's not enough teams in Fall then they need to move the 60 teams to fall um and then they will be in alignment with national you know the national soccer program exactly any other discussion on that that doesn't require a vote Dr Wright we're going to turn the time over to the rest of this meeting to you for a general update you you bet we have uh I believe it is where's Courtney she's my calendar next Tuesday is it's a short week Monday and Tuesday next week and then the Thanksgiving break is open if you remember uh four or five years ago we started giving the day before Thanksgiving off so our staff would have time to get prepared and to travel they love that and it gives them another day and so we're very much in favor of their hard work and appreciative their hard work and we'll continue with that um we're all aware that the bond didn't pass we fell short last count about 360 votes uh I I sent an all district communication letting people know there will be no immediate staff layoffs and anything as a result of this we're not looking to layoff a ton of people what will happen is theer maintenance which means a bus that we we bought 17 brand new buses if yall remember in 2016 we actually purchased them the end of that year with the approval of the bond the beginning of 2017 17 new ones at that time you can get a new cargo bus that's something Halls the bends in the bottom no air conditioning just a new bus for 135,000 now a new bus depending on the accessories is 290,000 a diesel engine bus went from 135 to 290,000 our buses are getting old like Margaret said we go back and forth we don't get extra miles or any type of H consideration for all the miles that we put on those buses and if you recall we contemplated an18 million Bond we went ahead and went with 16 because we felt we could get through with that that means three or four of those buses were older but they were serviceable still they're getting fairly old now so it won't be have an impact this year but but I have a little bit next a lot more than next and by 3 years we'll have a ton of old buses and so that at some point the community have to make a de decision do you want to have buses to take your kid to school if you do you got to pass it Bond otherwise we don't have buses I mean those are the decisions the board's going to be faced with in two to 3 to four years uh thankfully the infrastructure for our buildings the interior the envelope and the is fine but their infrastructure pipes we've been without water we've had lines break in our in both water and gas we've cancelled school at least four or five times in as many years because of those types of situations so we'll continue to do the best we can we're not going to throw our hands up we're going to work with the sfb the state facilities board and push as many of those grants through as we can but as you know they're slow going but uh I did want to give a shout out to miss aoy and also Sarah bramy for putting in an inordinate amount of effort and time time they really did a wonderful job I I believe if they had not if it had not been for their efforts we wouldn't have had even a chance so they did a great job I appreciate what they've done uh there were over uh close to 750 doors were knocked on 5,000 mailers a a pack was formed with donations from the public to to help out so it wasn't from a lack of trying folks tried really hard uh but there I want to send the message there's no immediate like overnight problem but there is a problem that will continue to compound year after year so I think in 25 or 26 that Community will have to make a decision and you know those will be tough problems but it is uh it's I don't know what else to say other than I I'm sorry it didn't pass I know there are those that worked very hard and were very appreciative of their efforts we have uh end of the semester comes up I think finals are on the 16th or 18th of this this next month uh we have uh and the winter break we'll we'll have follow that and I think that's a twoe period and we've made fin just a couple of basic adjustments to the current not the current calendar the calendar for 24 we've got to look at it one more time we'll circulate that around and then post that on the website nothing drastic we're staying going forward um with the board's approval to have one week fall one week spring now people are used to it the first year was unbelievable and then people are really glad when we were out in the middle of May so it has its pros and cons but we're we're staying with the schedule we don't want to change anything uh I don't have any other major things that the board have any questions or any directions for us we're glad to uh you I I know the letter grades came out would you mind just uh updating everybody on our letter grades for our schools yes sir absolutely and and by the way this is not an Apples to Apples comparison in fact of all the arbitrary things the state and labels they've created it's not a Level Playing Field when it comes to school letter grades and what I mean by that is socio economics family status none of that is taken to consideration just numbers we have about 40% of our students now that live at or below poverty 40% that means 60% are somewhere in between average you know middle class and upper middle we have a handful in the higher incomes so our elementary school narrowly missed an A and so that's an extraordinary feat when you consider that we have at that grade level I'd probably say 50% of our students are at or below poverty after having set at the drop off and pickup just making some anecdotal observations we we have uh it's not a wealthy community any longer this is not bluid 10 15 20 years ago these kids are just as viable they are just as capable learning and they work just as hard and the teachers are amazing that work with our kids so those the letter grade the elementary it's exceptional the same with the junior high the junior high earned a high B and the junior high has probably the highest level of single parent families and also kids that are living with grandparents and their Junior High kids it's a very tough time and the teachers and principal hoffmire they're amazing people they do a great job they earned a solid be as did the high School the administration team under Mr web with with Miss Megan and and Jake they do an outstanding job for their kids so these letter grades I'm proud of them I'm not proud of the label the state puts on us because I'm thinking from my view they're all A+ people the kids are doing an exceptional job we're very proud of them question it's awesome we that I mean all of every school went up a letter grade correct we maintained them and then but Elementary which one was the one that was struggling no element we we were all elementary went up to be the year before right but it was close it made it by a few points this year they missed an A so they grew a ton yeah and so there was a lot of growth I remember if I'm correct the sixth grade math alone grew 35% year over-year that's exceptional I give it two things one Mr Grace and his team working with the teachers and providing him the support and also the board approv being a half a million dollar districtwide curriculum if it's if implemented with Fidelity and supported we can move it and we have we've moved the bar and so Mr Grace has done a great job of of helping in the right way lead that push and we're getting better at it and the teachers are becoming more comfortable with the information so I think that's part of it but yes it they did make it be it was close though this time it wasn't close they just narrowly missed an a yeah I I think just a matter of time but I I'm telling you I I really would like to see look at all of our demographics and then look at all the Ala demographics and in the wealthy areas you're you're talking apples and oranges about 18% of our kids live with their grandparents I'm a grandpa 10 times over I'm old I don't need little ones at home it'd be hard it's very hard and so these are it's not an Apples to Apples comparison these babies are just as important our teachers do a wonderful job of supporting them and and the these I put these three principles up against any in the state they're wonderful is there any way to look at your letter grade based on your demographics that's a discussion that has always been in play but it's never been discussed I mean it's never been seriously contemplated yeah okay they should pardon they should sure yeah oh yeah I think if you're looking at an act actual picture demographics out to be a big part of that Soo economics and the home setting number one driver number one driver and so it takes a tremendous effort from our our teachers and our support staff to maintain that I mean that we get students that move in we have we still and this is another characteristic that has changed I've been here nine days nine years yesterday and one of the things that have changed we have a more transient population I would say from the 1st of August until the middle of December we'll shift and have about 150 kids come and go get them take them we're just going back and forth we'll get another group leave in December and come back in the in the spring and so that's a Transit a lot of it's driven by weather it's severe here so they go to the valley and have to come back those students need an inordinate amount of attention and so it is just it it surely should be part of that that equation I and I'm glad the board aware of it we have people that have a lot of knowledge and experience in education and know about it and been here for a long time I we there's nothing I would say that we're not doing that we should be doing from the principal's perspective we could give them more resources that would be nice what a blessing it would be if they actually had a person dedicated uh or two or three more so they do they do a lot with very little from a financial perspective they they work all the time and then when they're not working they're sleeping and dreaming about it I bet they're wonderful people I think there's a lot of Volunteers in the community that help with reading and stuff like that and I think they need they need recognition to the people that volunteer to come into the elementary school and the junior high and help that that goes a long ways so those PE those people are angels appreciate them uh anything else Dr right no sir anything board that you'd like to ask nothing else we have this section of the agenda as a call to the public we would open up the microphone to anybody that' like to address the board we'd like to have your comments um if you're willing to limit them to about three minutes um going going gone that opportunity is over the uh the announcement that we have have at the end of this meeting is that our next meeting will be December 12th at 5:00 p.m.

language. learning. gmail.com um and thank you all so much and again see me after sign my petition thank you so much um can you repeat the email one more time please sorry so that email is du. language. learning.

to 6:30 p.m. um at the district office because we do have to be cognizant of parents on work schedules um so we'll be open a little later and they can come a little earlier should they want to come review the curriculum as well and similarly uh we had the same strategic approach thank you uh same approach for secondary and you can uh see within the presentation uh we felt the district office was neutral to have the full K12 everything in one spot uh yeah the front office is going to be packed for a while and then um Highland Jor High South Valley Junior High and then Highland High and Campo High tried to spread those out as best as possible as well will the um all of the secondary materials be available at the junior highs and the high schools or just Junior highs have Junior High curriculum and high schools have high school curriculum cor depending on the level so Elementary it will be elementary junior high will have Junior High cuz it's different vendors and then at the high school it will be the algebra geometry Algebra 2 and then the higher level okay all right thank you oh I'm Sor will there be at each of these locations will there be opportunities for folks to see um or interact with the online or the the the digital/electronic aspects of these and even the the what do you call them the the manipula yeah yes to all of that and there is a QR code and something that we're going to all so um try to um now you said the word and now you're making me say it and I don't use that word a lot thanks a lot Jared um we similar to what we did with our previous um adoptions there's a spot on the website that goes active and live once we have approval that will give all of this um pilot and public review information and the QR code is there as well so even if a parent was sitting at home and wanted to at least see the online stuff we figure that's better than there are some families that just don't have it within their schedule to make make it here so all right so we do have um a little bit on the pilot uh that I wanted to add from what I was just sharing the pilot implementation uh we're very pleased to share that it will be at all of our schools so 25 Elementary campuses seven Junior highs and seven high school campuses will be piloting uh I think it's important to um go back to something Miss bomb said earlier in this presentation within those classrooms on each of these campuses we have spread out where those Pilots will be so on grade level in our special education classrooms in our advanced placement classrooms in our e classrooms uh co- talk classrooms You Name It Whatever the different type of learning environments are that we offer there will be a pilot taking place within those and we are very strategic to do that um and again uh some campuses that we asked to do a couple of those areas then we're asking if they could do all um so we're having more of a problem of having to tell people not quite yet um we're not having a problem with finding where to Pilot so that's representative in the fact that all of our campuses will have something going on the proposed training there will be a training in November and December for the pilot so these teachers do need to go through training to know how to use that we will pull those teachers they will be provided a substitute teacher um in order to engage in that training fully and not feel like it has to come before after their contract uh that support will be ongoing again that is part of what I shared Mr Ryan already um started today we have ongoing meetings uh a huge group of us that um instructional Specialists coaches coordinators that will be out in the field supporting all of these teachers um so that we can get into all of the classrooms to make sure that they feel supported during the pilot and then I did discuss a little bit about the feedback um from our families and um students and parents and then we just across the board are really going to be pushing the um public review you so we would just love um any ideas if you get feedback on um ways that we can promote that um we are open to any suggestions we want to get as much feedback from our community as possible with that I just had a quick question question so did I catch that right that not every single math class will have this going in there's only going to be a select couple of maass at the elementary level we're looking at two or three teachers per campus yeah and please note that it's not at Neely I just wanted to make that distinction if you were like there's 25 there they just got a new one oh is there a reason why we're not piloting with everybody we're we're somewhat limited um and the number of seats that the company will allow us to offer oh okay thank you yeah usually um I mean there's one vendor that um in their contract during a pilot will only offer up to 10% of the population so there's criteria we're stuck held too yeah so then I guess the next year then everybody will be in there per the contract right corre okay thank you are there any further questions well I I have to say I I'm a little surprised that we didn't come out with like one K12 but I think that um looking at the different options I think this is a really good opportunity for our students and I know parents get frustrated that math is taught differently than they learned but part of that is to make it more understandable for students because if most of us some of us didn't enjoy math or didn't understand it we need to find new and different ways of teaching it to make it more accessible to all of our students and help them to understand it in a better way so I'm really excited um it's been a long time since we had a math adoption but uh I appreciate all the hard work that you've done anything further no I just want to thank this group um I know the time and effort that you put into this and I know how excited you are about moving this forward this is someone who's been here for a long time I know that this is needed and so thank you guys so much for the effort you're put into it appreciate it thank you very much we appreciate the presentation and all that you've done yep yeah if you're next okay yep great so that was 3.02 oh no that was 3.01 Mathematics Curriculum adoption now we're to 3.02 2024 25 course description books for high schools and Junior highs thank you madam president now to continue the teaching and learning show uh we have uh our director of curriculum instruction assessment Miss Christa Cox uh and to talk about the course description book the other fun part of her job thank you good evening Madame President members of the board and Dr McCord the course description book uh is a huge undertaking and um I'm just going to share a little bit about what that process looks like really just focus on the summary of the changes and proposals that we're making and then open it up for any question and comment for you so um each year uh there is a committee that is made up of our registration APS um coordinators uh from all of the different content areas um we have different directors in the room cabinet members uh principles and we go through our course description book uh offerings we make sure that they're relevant up toate um if there's revisions that need to be made uh there's a form that's sent out to the campuses and they get a couple of month window to make any type of request proposal if they want to add a new course if they feel there needs to be so it's teacher driven in the beginning all of those requests do come to the committee the committee then reviews those uh to make sure they're in alignment with our strategic operating plan our district vision and then more importantly that they are attached to the academic standards or the um if they are in support of a program that they align with what that program is so for example we want our AP classes to be the description that comes from college board we don't want to create that to be what we think it should be because we're teaching that curriculum same thing with our dual enrollment offerings our CTE offerings they should be aligned to whatever that program standards are so we go through that and um part of the process too is if one campus is making a request that has to go through the different department chairs that the different campuses so if a science teacher wanted to make a proposal for a different science class the different department chairs have gotten to see that before it's even come to the committee review to make sure that that uh we are making these changes in decisions on behalf of all of Gilbert public schools and not just a specific campus um at that point we go through and we audit all of that and based on what the committee has approved and would like to bring forward that's what you will see this evening uh I'm going to start on high school um and then do junior high separately so you'll notice that this evening there is one book for high school um I will be honest that Gilbert Classical Academy has historically had their own book when GCA started our school district did not have as many um programs and different uh programs within different schools so for example um we have now started an IB School at Gilbert High and so rather than get in the habit of creating different books for the different schools um we felt that it would be justified to just keep it as one comprehensive book so that our students and our families know what all of Gilbert Public Schools offers and when we did an audit of gca's book there were three pages that were separate everything else within their book was already in existence in our book so it kind of was very redundant um they will still have their own School handbook that helps their uh Community just hone in on what they offer um but for the sake of publishing a course description book we really want to have a comprehensive book that is there for our entire community so within the high school book um the first 15 or so Pages um are meant to provide information to our families on selecting and um choosing the best classes for their future and within that we've done a lot of work to make sure that those SE that beginning section is very intentional um and supporting our counselors and having those conversations and our parents and family so over the years uh sometimes it can there can be a lot of information in there and it gets a little bit disorganized in my opin opinion and so each year we evaluate that information to make sure it's concise and that we're not sending any mixed messages to our families and that it truly does provide them the information um there are sections within the beginning of the book uh that really highlight some of the great things that our students can have access to that we don't um we've gotten a lot of feedback from our parents and families over the year oh if I would have known that earlier in their career and so we've tried to really listen to our families and make the beginning of the book not just for parents but through the lens of what is going to best guide our students um help parents make those decisions with their students and um allow our counselors to have those conversations so um in the beginning of the book you will notice that there's just been made revisions um to add in for example summer school information instead of having a separate addendum or book there we just wanted to get the information right into our main book because we get a lot of questions about summer school and it was feedback from parents that said man I wish I would have seen that in the regular book um a few years ago Gilbert Public Schools was approved to um uh with the Arizona Department of Education for the proficiency seals that they can have added as a diploma seal um a lot of our families didn't know that those were things so we put those in the front of the book so that's a lot of the information that you'll find there our graduation requirements uh and recommended Pathways in the back of the book you will find that there are some appendix pieces that support our campus um or our District's different programs so there is um a section in there for uh our online learning there is a section in there for um IB there's a section in there for Canyon Valley for GCA and so for all of those additional opportunities that our District offers we want to make sure that all of our families have access to that um outside of the beginning in the back of the book obviously the book the whole purpose of it is to provide our course offerings and so so um I am just tonight going to just share what the summarization of those changes being proposed are and if I'm going to kind of go Section by section if there are any questions you're welcome to let me know um the first section is the addition of new courses and in this section uh what we um mainly are proposing is there's a couple of online classes since Global has taken off as a um School entity um we want to make sure that we're offering um elective options for them as well and so there was the recommendation to add a couple of artificial intelligence uh classes those would be offered as elective credit uh another one would be to add IB computer science there the last 2 three years we've really been growing the IB program at Gilbert High and that is a course that they haven't quite needed and they're at the point in the development of their program that they would like to add that in the last couple of years we've really tried to focus on adding unified classes to create an inclusive uh culture on our campuses so our campuses would like to add a unified woodworking class that's something that I are uh students have been requesting what does that mean unified so unified is with our special education students working with our gened students as um kind of parallel Learners and so uh students that have been through a Class 1 to two years depending on what the class offering is we deem them is kind of a student expert in that area this goes back to the foundational pieces of whatever that unified class is and our students on campus then get to work with them and our partner together with those students to help them get that same life experience in class depend I mean with this one it's woodworking but you'll see Unified Dance unified culinary whatever the the elective offering is so does it create kind of a mentor mentee correct atmosphere it does absolutely thank you yes another offering we would like to propose uh is an officiating Sports class really excited about this one Our Community Education uh Department along with our athletics department has had a little bit of a shortage with uh efficients and getting referees and so trying to problem solve and think outside of the box this class would allow students to start the certification in that and then do some volunteer hours to go and officiate Our Youth Sports and support our um Gilbert Athletics and youth programs this is a really I really like this program and I know that one of our uh superintendent goals this year is private and Public Partnerships this may be a good opportunity there may be to may be a good opportunity to explore some private Public Partnerships through the Youth Sports programs as far as providing officials or having them come in and teach our kids how to officiate things like that this is excellent thank you and that's a perfect segue into the fact that we uh Mr mcdal and Mr Houston actually worked with the AIA to um work on what this curriculum should look like there's going to be an online component that um we also worked with global Academy on housing that and the AIA is working with us to basically do the certification and do the training um for free for our students and so I don't know what that will evolve or turn into but people are catching wind of this and other districts are already hitting it I'm like it's not even an approved class yet U but I have a feeling that this one's really going to take off in the world of Youth Athletics thank you absolutely and this and this would count for PE credit um yes it could uh you know what we put it as elective okay there was conversation because while they're officiating the sports there would be some activity there um but with it being the first year we really went back and forth and decided on elective for now and once we really feel like we have adequate evidence of what that truly is uh we weren't sure if we were quite there to add the PE credit but I'll probably back be back here in another year's time to make that proposal but I'm open to the suggestion here no I'm just thinking it might be even more attractive so maybe we incorporate the things that we would need to to make it qualify for a PE credit at some point and like you said I'm fine with it this year being this way it'll be interesting to see what feedback you get yeah and I think right now the idea would be targeting um students who are athletes and the assumption is most of our athletes love PE and want to be involved uh but we don't want that to become like a reason like I think it could act it could be appealing to somebody so absolutely are these all a year-long courses uh right now everything I have discussed would be a year-long class yes um then you will see that there is a proposal again Global Academy only uh English 3 and English 4 honors level classes they are not equipped to um provide the AP classes the same way that our comprehensive um brick and mortar campuses can and but they don't want to withhold students from being able to get honors classes and if they are truly at an academically rigorous level and they can withstand an online honors curriculum then why not and so um we will offer these only at Global because we don't want our students at our comprehensive high schools that do have the opportunity to take the AP classes uh to not be on that pathway to take the AP um exams and then the AP anatomy and physiology there is a uh new proposal that is out there through college board I will be transparent it is not officially finalized yet uh this is similar to last year when we brought AP Calculus forward uh this is the time that they're creating the course and so I didn't want to miss the opportunity to add it into the book and be able to offer it next year if if uh and when College Board approves it so there would be um a need for our teachers to attend the AP summer Institute and get trained um and uh go from there last year we did this with AP Calculus and teachers were very excited they jumped at it did the training and we offering it this year so I don't think that the the timeline is unreasonable but um it would be added but we would only be able to offer it next year if it ends up getting college board approval so we're just trying to be proactive there so these are all the recommendations for new courses and I I can keep going or I can pause if there's questions I think we're asking as we go so if you want to keep keep going that beig great so the next type of change that we are proposing is a change in credit there are only two classes here the first one is our Unified Dance class uh often times our unified classes do not receive aore approval uh because the standards are um not all hit and it's maybe not always to the same uh rigor however the Unified dance class our sped coordinator did submit an application because she felt that it did meet the rigor and the standards within that course and we did uh receive aore approval so we're very very excited about that it's huge for our students um and then so that's just adding that verbiage in there that it does count as an AO credit um describe that that's yes I'm trying to be better with the acronyms it it does stand for the Arizona Board of Regents um which is the accreditation that um dictates what the entrance for universities and colleges are and then the second one is the business internship and career exploration we have students that are very Advanced that get to this level their junior year and are very passionate about serving this internship with businesses out in our community and uh we would like to propose that it can be repeated for credit but this is for students that truly are on that they would have to have taken it their junior year um obviously they they're not uh eligible to take this any sooner so so this is kind of a small population but we do have um some campuses that have students that are falling into that category so we want to allow them to be able to do that the next category of change is um in course descriptions the uh Air Force our Roc program uh we went through an audit we have a new instructor at Gilbert High who uh brings a wealth of knowledge and our gentlemen that run the program at Camp Alie High School worked with their supervisors and looked through the updated criteria they get it annually and we went ahead and made a few recommendations to just be in alignment with the program that comes from their supervisors from the Air Force um in addition you'll notice that that program is now going to be underneath our CTE uh they did go through what they needed to to become CTE certified and it will now be able to be offered as a CTE program and we've worked with Mr da our um director of CTE to make sure that we're in liance with that so just another opportunity that meets that criteria the next couple you'll notice and I'm going to on this page some of these are very similar to others so I'm going to kind of just Clump them together uh the next few that fall into our engineering we are updating the description and that is coming from the pltw which is a Project Lead the Way program similar to like an AP or an IB uh we kind of follow suit of what those program descriptions are um we are making uh a revision to the description of the service learning class which is a GCA only class they GCA was approved to be an AP Capstone campus just this last year and so this is um they're revising this a little bit to align with supporting that AP Capstone for those students um the next one the stock market it now meets the NCAA requirements so we're just adding in that little uh statement so that students and families know that it meets the criteria uh you'll notice that there are a couple of math classes there they are our dual enrollment calculus and Apel class uh we have aligned those to cgcc dual enrollment descriptions we have revised our Sports Medicine 1 and2 course descriptions to better align to CTE standards um and be more reflective of what the sports medicine program actually is and then the next several are language classes and all of those are being Chang to if they're the AP language classes to align to college board and then the onlevel non-ap classes um all were change to be reflective of the Arizona academic standards the next group of changes are in course name Dr cuck real quick on that will that like the world languages specifically would you we've changed the name and we've changed the description to align to the standards would you think that there's going to be any significant change to the course content itself or it just okay no the curriculum and the content will remain the same um I I will share uh cuz I almost passed over it cuz I'm in my groove right now um the prerequisite you'll also notice that there's a slight change there as well uh it used to say something along the lines of like you had to complete the prior year and or teacher application uh we did an audit of that and we across the board at at all of our schools we're not actually using a teacher application and so we have changed that to say proficiency of the prior year uh which then will um be up for determination of assessment scores um a teacher could use their judgment if they wanted to still create their own teacher application that would be fine but again we did not have anything uniformed across the district so we did want to make sure that the prere for all of our languages was consistent as opposed to if our Spanish teachers felt one way our French teachers felt another way kind of wanted some consistency there but as far as the actual teaching in the classroom to curriculum and standards all of that will remain the same okay and then uh the changes in course name uh the choir classes um you'll notice this when I move into the junior high uh changes as well but we are working really hard the last couple years it's been to kind of um really clean up uh what is there for our high school um and then Junior High separate and this year we really took a unique approach that we wanted to see that alignment 712 um we kept getting feedback from teachers that they felt like their programs if it's that they were lower in the junior high and how do we the high schools like oh we wish that they could grow the program at the junior high or vice versa one of the things that we are um thinking is that better aligning the programs to be consistent 712 would be beneficial so for example um last year we did some uh brief changes to our choir classes and um I wasn't sure how that was going to go for the year and we continued to get feedback and they actually loved the changes to the treble and the advanced treble and the bass Coral but what they found was that the title choir is more relevant the students seem to react and respond and know what that means a little bit more and we're seeing that shift happening across so simply just changing Coral to choir and that will be 712 and then the last one on here you'll see that there's several vocational Readiness courses we had several classes in the course description book for different levels of special education um students and really in Gilbert if you ask anyone uh what those students are doing it's called GPS transition program and then we would use these codes in different classes and it was more of a scheduling thing and so what we found is it added confusion to our parents who are really the ones that are looking this up and so we are making the change would like to make the change to GPS transition program and just lump all all of those into that so it's more transparent uh up next is the changes in fees and um on this one you will see that um I tried in the rationale section for the board members to just include um what that was but if I were to lump all of this into one category uh basically um some of these classes haven't been offered in a couple of years and so in the years past when other courses were requesting an increase in fees due to inflation they weren't on our radar because the classes weren't maybe making and now that we're getting back into um offering all the classes uh kind of post um coid um teachers are recognizing that the inflation has really affected the cost and so um all of these are due to inflation and materials this is one that we take very seriously so with the committee um they were all tasked with homework and had to go back and actually bring in receipts and show cost um and show when the last time the fee was increased as well so uh tried to do my due diligence there of what maybe you guys would be um curious about um I'm open to questions and then the bottom line is a little bit different uh we did an audit of all of the fees and we're trying to find ways to remove fees that were no longer relevant uh and so the stock market class um used to charge an $18 fee because there was only one way to sign up for the competition and now there's a bunch of free opportunities online and so there's no no need to charge our families that fee so we are proposing to remove that fee from this book I just had a question so does this qualify for waivers if some of our students can afford the fees absolutely so this is a waiver one okay yes all right and then the final section of summarization is uh where we would like to propose the removal of courses and uh there's a list of several courses there um a few of them were added as potential elective offerings for our special education students but they've historically never made and what we found is when these classes were proposed 2 three years ago even one of them was from last year we also were adding the unified classes and what we found was that our students want to be with their peers they want to be in the unified sections and so after tracking the data on the bottom three classes we proposed that we would like to remove them cuz we're just in a better habit of um creating that inclusive environment and pushing them into and really the request that the students have is they want to be in the unified classes and then the first handful on there uh we for the last 3 years I've done a data audit our tech department has helped me to pull the numbers uh for every single class that we offer in the district these uh have not been offered in four or five years so if they've not been being offered um or if something has replaced it like our CTE programs what's happened is it's not that the students don't want it anymore there's been other Pathways that maybe earn them CTE credit or AP credit or it's a dual opportunity and so we want to push the students into those programs and the evidence shows that that's what's happening cuz students are no longer signing up or requesting these classes so that is all the recommendations for our high school course description book are there any questions before we move to the junior high okay thank you very much the junior high now now the Junior High book um I will be on that the committee looked a little bit different historically it was pushed out to campuses in the same format counselors and teachers would put together request um and then pretty much we just accepted what our Junior highs would put forth to us and it was a few of us that would look at those and unless if something really stood out uh then it did go to the principles and then it would come back to the governing board um what we found is that in the last few years with our strategic operating plan um a lot of our initiative with our instructional framework even though they're not receiving uh for the most part High School Credit um which I think was the justification historically we really want our Junior High book to be in alignment with our vision and our goals as well and so um our campuses have been doing a lot of work with their continuous Improvement plans and our principles are aiming to be very strategic in their offerings and so if this doesn't support that it just is something that's working against our counselors our even our students if there's a pathway that is better for them and going to promote uh better success than we we should be intentional about that so um I share that because what we did this year is we actually put together our very first Junior High committee that mimics exactly what I described earlier with our high school committee uh it was very eye openening for a lot of us and what I found is that I uh wanted to make everything perfect and make a lot of changes and I realized that it's going to probably be more of a two-year project um and had to finally call it quits our Junior High group we spent days eight hours in a row room um and it was a lot and so uh we kind of all were at a point where we're like okay what do we really need to do but I just share that because next year when we come back um where this the changes have kind of slowed down with the high school um we recognize at the junior high and we are uh Mr stro is our Dean at um Gilbert High School and um he has volunteered to help we're going to do a committee from now until the next course description book where we do a more thorough and in-depth audit of our Junior High uh we didn't feel like we had as much teacher voice and so we wanted to press pause on some of the things we thought should happen um until we had more uh feedback from different stakeholders so just wanted to share that cuz we were kind of excited about it um the new courses we would like to add at the junior high uh unified theater additional opportunity for inclusion uh miachi music is a very popular and upcoming music program um I wasn't expecting them to be as passionate but when I went to go ask the question they all uh answered yes they want it before I could even finish asking and proposing the question uh a lot of our Junior highs already have clubs and are very excited to take this on to the next level as a class and um I was even informed that even all the way to our universities are having um full-blown music programs that support this as well so some opportunities for them to go um already they were talking about going to ASU and and watching their miai band and things like that so kind of they they were very excited about it um and then this one is a little bit highlighted honors geometry was not in our book but we do have some Junior High campuses or students that are taking the honors geometry and so I felt again out of transparency it should be in the book for our families if we know that students are taking the class so not really that it's new um as an offering but it would be an addition into the book um I do have a question about that so um when students are taking honors geometry are they continuing to travel from the junior high to the high schol school or are there classes of honors geometry taught on some of the junior high campuses so what we have actually been um able to do with our distance learning classrooms is set up a section that is at the same time as the high school class and use those distance learning Technologies to support that okay okay thank you so the next type of change for junior high is change in credit all of these are due to language um this is similar to the honor geometry these are offerings that are happening currently that just were not in the book and then we wanted to be consistent with the verbiage that was in all of the languages so honors Latin is currently offered to seventh and eighth graders at GCA so we want to put that in the book and then it will have the same verbiage that our Spanish 1 and two currently have for junior high they are high school classes um and the students if it's the same curriculum and same standards and span like we're kind of putting it into that same category um Japanese 1 and 2 and and the IB Spanish one and two are the two languages that are um currently being offered at Gams to support our IB program and um our high school level classes as well that the students are taking so right now these are kind of specific to those campuses however uh wanted to make sure that our Junior High book was um reflective of that because if a family member saw that maybe that would appeal them to be interested in GCA or Gams if they knew that that is an opportunity that they could get the next uh category for junior high is the changeing course description so you'll see I already T talk and I'm going to skip through some of this that's relevant to the high school conversation as well so Orchestra um those descriptions have been aligned to support the 712 Pipeline and to be more accurate our digital art mini uh wanted to make sure that that was more robust and accurate to how the course is currently being taught there's been some shifts with digital art in the nature of our soet like with technology advancements and things like like that uh the leadership development class uh wanted to make sure that was more robust and accurate uh some of these were previously like a one- sentence uh the students and student council well that doesn't really describe leadership so we wanted to make sure that it was really um describing what the course entails then our exploration of facts program uh we are aligning that and um several others in this section to kind of the CTE Pathways to better promote so if a student is excited about these classes in junior high there's a better articulation and vertical alignment into what that high school program is and so that would affect um kind of the descriptions that are there for uh fax our theater program um some of those classes that would fall into the applied technology and mini design which feeds into three different CTE programs at the high school so we just wanted to make sure that those CTE standards were representative in those as well and I think I have on all those uh courses to remove at the Junior High um we have uh life applications class there was just a duplicate in there so again just trying to be transparent and then clothing has not made in 3 years but there is a unit on sewing within the fax class that we already also offer so as far as that goes students would still have an opportunity there but the class hasn't made in 3 years and then there are three other classes that we listed on there to be four four classes to be removed that have not been offered in over 5 years not by a single student and then uh the final recommendation would be to add The City of Ember to our Junior High uh novel list and that is um gone through the process of committee review uh Community review and um there's a rubric that they kind of have to follow and go through and that uh they did complete that in time to have that proposed to the committee Dr Cox can you explain that proceed that overall um committee process for these reading books absolutely so uh typically teachers at first will be the first to make a recommendation um that it aligns with their curriculum or whatnot and with the addition of um the My perspectives um we tried to add in several books last year that we felt based on the curriculum uh being new um and what units and what our teachers were currently using so we did add a a handful last year this is one that um when it was recommended by the teachers we immediately started on the process so it is something that we um gather teachers um because it was coming from a specific campus we kind of started there uh we'll get um we'll ask for uh some parents to be a part of that as well they read it there's a a rubric to make sure that they are um adhering and that it doesn't meet certain criteria um and then at that point that comes back to uh our Ela coordinator who reviews the rubric similar to what you saw the ladies do today with the math presentation um and then that recommendation comes forward with all of that material to the course description book committee so then as a committee we look through the different input feedback the data analysis of that uh before we then bring that forward and I on that I don't mind even putting something together and sharing that because we have a very formal process that I'm probably not doing much Justice to uh but I would gladly share that with the entire board but if you wanted to kind of read through that more closely that'd be great absolutely are are teachers allowed to use novels in their classes that are not on the approved list to teach as a part of a unit uhhuh they are not supposed to okay just curious yeah I didn't know if there was a followup no our our approved uh novel list is what is supported and approved I will share that when we approve a curriculum sometimes there are pieces of novels or excerpts that are part of that approved curriculum and sometimes there's some confusion there uh where maybe they're reading a chapter or a few pages where parents will kind of question or ask or teachers or administrators it doesn't necessarily have to be parents um and because it was approved through the um curriculum um you may get excerpts that way uh but as far as a full novel front to back uh in full as a part of the lesson it has to be on the approved board list okay thank you you're welcome so on the previous page these classes that and I'm assuming when you say has not made in over five years I think you has not made that just means hasn't been offered or hasn't been what is that can you students have not requested it and it has not made on a campus so they have not it's not happened okay so I I'm particularly curious about this Holocaust studies class this isn't our kids are still learning about these in in their in their history class absolutely they are it is still a unit and honestly um this was one that when I saw it I I don't know the history of when the class was proposed or added uh but I guarantee it was probably a very passionate social studies teacher when you see elective off offerings that's usually kind of where they come from um but again the removal process comes strictly from just looking at the data got it yeah thank you you're welcome and then I did want to just share too that at the junior high when we did an audit of the fees um there was a current calculator rental fee that has just been there for a very long time that's $35 um we have over the last several years purchased calculator sets for our classrooms and at the junior high often times it's the students that are taking Algebra 1 that need the graph calculators they all have classroom sets now teachers will loan those out they're not collecting fees and so we just felt like there's no point to have that there because we' kind of gotten away from charging our families for that fee so that'll be removed from the book welcome and that concludes the summary of recommendations that we would like to make to our course description book if there's any further questions are there any questions no but um I do have to say the Dr Cox was very patient with me and answered all my questions previously so that I wouldn't have to bore all of us with my concerns they were great questions so thank you thank you for the work that you put into that you know I was wondering do we do our parents I'm I'm I like that you're saying that you're trying to make it more and more applicable for use by our parents and I'm just wondering do they use it I'm asking myself that I would say that if you were to ask our counselors they would say absolutely our counselors are an integral part of this and honestly I would like to just publicly thank them I don't know how many of them watch the board meetings uh I hope so but um they have done a really great job we've included more counselors in this process that if you went to any of our Junior higher high schools and walked into a counseling office and said where's your course subcription book they would pick it up off their desk within seconds so where students and parents may not articulate that they are going to it and finding it on the website and and referencing it maybe during registration season for sure but our celor are they use this to guide all of their conversations and when they are supporting parents they will send them hey look at page 14 this is what can really help or hey I think your student really could qualify for these honors and AP classes take a look at this information so it does uh make its way there but I think that's important I think I hope that we do encourage and use and provide and find ways especially as you're making it more and more relevant and important you know in in their students I was even wondering if we should do a Elementary to sorry I keep I'm just saying I don't know that we should but I was just thinking if I like that they're making the high school and I thought that was a good idea to include even all the programs across the district because we're always trying to figure out how do we let families know what is actually available and so I was like I wonder if I don't know that that's the right way but where is you know again is there one place where we can just show there's many different options for families in even within our district from school to school so that was just a I don't know something to think about in elementary schools there aren't not courses there aren't options there's programs there's programs actually someone suggested to me years ago that you do it like a camping map you know you can look at a camping map and say okay there's a lake there's restrooms there's a river and just kind of every school and kind of saying what the programs were avail more like I'm saying the accelerated or the gied programs and the traditional or you know just different we do have a lot of options so some way of helping friend see that dual dual language or yeah dual immersion you know so okay well thank you really appreciate that and all the work yes thank you very much can we just take let's take a five minute recess is that okay everybody five minute recess and we'll be back for 3.03 just we still got half are we ready we're ready okay thank you very much a great job did a lot thank you I think these were all important And Timely things that we've addressed tonight so I know it's a little bit lengthy but really important yeah yeah so thank you all this is good stuff good 3.03 it's okay spring 2023 accountability accountability letter grades Dr mord thank you madam president govering board members um the letter grades were released by the Department of Education I think it was November 1st was it yeah and um we wanted toe present our findings I'm very proud of our schools I'm very proud of our uh teachers support staff and administrators um they always work extremely hard and I think our letter grades uh bore that out and uh big thank you to our teaching and learning Department who helped make sure everybody has everything they need in order to get that done so I will turn it over to Mr Ryan and his team thank you Madame President governing board memb ERS and Dr McCord um really excited to share with you some results this evening um as Dr mcord mentioned the letter grades were um released a few weeks back um those letter grades were were moving a little bit over the last few days before they became official and so um a bit nerve-wracking leading up until that point in time particularly where you have um campuses that are that are kind of between scores or depending on how things are going to flush out in the end or what the state is ultimately going to determine maybe a cut score is going to be that we're is out of our control uh what we focus on are the things that we do control we focus on tier one instruction we focus on specific processes and initiatives across our district such as mtss and our multi-tiered systems of student supports um focus on our PLC work we focus on the curriculum adoptions and what we put in the hands of our teachers and supporting our students um that being being said we also try to learn what this what the system is looking for uh we're naive if we don't pay attention to what the state is looking for asking us for or how they maybe are changing their systems um as we go through that process annually uh between Mr burer Dr Cox um Miss Taylor Mr Martin Dr Martin um all of us work together this isn't a teaching and learning thing this isn't an admin Services thing it starts with Dr McCord governing board and we're all charged with keeping up on on um the latest and greatest when it comes to this topic we need to make sure that our students are prepared and teachers are prepared but we also need to make sure that we're representing our entire Community to the best of our ability so we're excited tonight to share a brief overview of what the results show us at our upcoming governing board retreat will spend time really diving into what makes up each of the letter grades what what we have found at various levels um Elementary looks different than Junior High which looks different than high school and so it's going to take some time to really dive into it but I think it's important that we all understand uh how we're measured and um how as campuses and now as a district with a full districtwide letter grade um how we're we're judged based on that um if you go to the kind of the first page where it talks about accountability and letter grades uh we've put together a two-year comparison so you can see them um next to one another as well as then um highlighting where we've seen increases of course we always want to see increases in each of our campuses um we're excited this year that we have a large number of our campuses particularly at the elementary level where we've seen positive Trends um I'll let Robert jump in if he wants to highlight anything um specifically there within our elementary schools in total overall point increases in our elementaries 17 campuses moved in a positive direction from one year over the next and nine of our campuses actually experienced a change in letter grade if I can move so here's the two-year comparison 17 of our elementary schools pointwise pure points moved in a positive direction increased um and nine of our campuses actually improved their letter grade um where this becomes really important is within the entire School letter grade which is calculated honestly it's exactly like a GPA that we all experienced when we were in school an a is a 4.0 a b is a 3.0 and so on so forth um districts as a whole were measured based on did you meet the criteria of a 3.5 or above and you round to a 4.0 and that gives you your a that's as simple as it is and so um as we looked at each of our campuses obviously the goal is always to be an a we believe that what's going on on each campus um is reflective of of a quality work but we also uh need to open our eyes when maybe that isn't that isn't quite the result that we're experiencing and analyzing and try to understand why that's kind of the work that we'll go through during the retreat and talking about specifics that we are seeing at various levels um and what initiatives we're working toward right now to address those deficiencies if any um at this point though we're really excited to celebrate the 17 that have moved in a positive direction and overall volume of schools that have reached the a level I just have to give a quick shout out so we had 19 A's at the elementary level so I think that is huge and really a testament to all we're trying to build a solid foundation for the district um then I wanted to give a special shout outs for um we had Canyon Rim and Sonoma Ranch so 50% of the grade is based off and we'll go into this in the board retreat is based off student growth and those two schools maximize student growth and got 50 out of 50 points so I think that is huge so I wanted to give them a special recognition absolutely the next page goes into our secondary schools where we're seeing similar Trends um secondary schools are rated in a different way and the different uh calculations that go into that um are plentiful um the high school calculation is extremely complicated with a number of variables that we will into and that each of our campuses are learning a tremendous amount about they're educated on uh everything from our classroom teachers to our counselors um our site administrators and our principles are leading the way um there and we're seeing positive movement as well um four of our campuses had Point increases and two had overall grade increases um with the results that you see there Dr Cox is there anything you want to add so when we put these together overall we're excited to to celebrate 23A schools across Gilbert Public Schools 12 B's uh 92% of our schools who rate is an A or better with 11 schools increasing their letter grade um so moving from a b to an a um overall as a district then that comes out to over the 3.5 GPA that was needed in order to be identified as an a school district or Lea um in the case of the state during the board retreat we're going to get into specifics with regard to proficiency um you've heard a lot about subgroups we're going to talk specifically about different groups of students elll um special education um for introduced subgroups graduation rate is always a topic of conversation on our high school campuses um a number of initiatives across the board on our high school campuses that have been led by Miss Taylor and Dr Cox that are having huge results across the board uh where we are today is exciting but where we're going to be in the next couple years is is a whole different level and um we're excited to share with you during our time together that day um the specifics behind the planning that's going into that the instructional framework through our our professional development department curriculum training math curriculum adoption our instructional coaches everyone is part of this so I I guess the point being in in kind of celebrating this and Dr mcord did a great job and at an upcoming fam meeting we'll be celebrating with banners and and schools being recognized for their great work is to know that this isn't just by happen stance it isn't um we wake up or we cross our fingers and Hope on the day that those scores are revealed that we're in a good place this is year round non-stop Relentless pursuit of identifying ways to improve uh when we improve what that means is students are reading students are writing students are enjoying their their their time with us in Gilbert public schools and they're graduating with options we talk all the time about graduating with options that's really our job you walk across a stage as a senior I get to choose as an 18-year-old what it is that I want to do with my future we want to make sure that that isn't um that isn't changed as a freshman in high school because maybe we take the wrong class or as a as a junior who isn't prepared for college admissions and and now we're not prepared or ready to go so all the way through each of these things are discussed um there are plans in place for every bit of this and the result of an a isn't by accident um or by happen stance or based on the students who show up to our schools it's parents it's school it's administrators its teachers its students so um just wanted to share that with you tonight and look forward to talking more about it at the boorder retreat coming up good job guys thanks super impressed with all these greats any questions or anything else or we'll great yes we want to commend the whole District every single person from the bus drivers to the custodians to the lunch staff to teachers Paras administrators I know I'm missing every single employee who makes a difference all of the district that makes a difference in providing opportunities for our students and I like how you said we're continuous we're looking for continuous Improvement we're looking to make sure that we're improving in every area and especially in instruction and meeting our students where they're at and moving them forward and in every way and this reflects the work it's a piece of it there's lots of work that goes into it this is one piece of it so I'm super proud of all of us and congratulations so we'll keep working so thank you very much I was going to say I was reading a piece in the newspaper about some districts becoming student focused in outcomes and I'm like I don't know what they're talking about we're already there we've already focused on students and helping them to to accelerate and to grow thank you very much that will adjourn our work study and I will now move to our brief board business meeting I will call this brief board business meeting to order and I will ask Miss Wilson for the roll call please Mr Chad Thompson here Miss Lori wood here miss Ronda pagee here miss Jill humph here Mich Sheila eetti here Madame President all board members are present you have a Corum thank you very much we will now move to our consent agenda 6.01 the approval of consent agenda items board members is there a motion I move that we approve the consent agenda items as um presented thank you Miss jetti it's been moved is there a second second thank you m Paige it's been moved and seconded that we approve the consent agenda items as presented all those in favor of all those who vote in favor please vote by saying I I I any oppose with nay thank you that passed 5 Z that will now take us to our action items I'll begin with 7.01 superintendent evaluation instruments and performance pay measures and weights Dr MC did you have anything to add about that nothing more to add okay we had an executive session about that earlier tonight so I will ask for a motion I move go ahead go ahead I move that we approve the evaluation instrument and performance pay measures and weights thank you Miss humpr it's been moved is there a second second thank you Mr Thompson it's been moved and seconded that we approve approve the superintendent evaluation instruments and performance pay measures and weights as we discussed in our executive session tonight all those in favor please vote by saying I I I any opposed with nay thank you that passed by zero that will take us to 7.02 2024 2025 course description books for high schools and Junior highs which we had as part of the work study tonight Dr mcord nothing more to add except thank you again to those committees for the hard work on on these Publications uh we know it's strenuous and takes a lot of time so thank you great uh I will ask for a motion then board members I move that we approve the course prescription books as presented tonight thank you Mr Thompson it's been moved is there a second second thank you Miss jetti it's been moved and seconded that we approve the 2024 2025 course description books for for high schools and Junior highs is there any discussion I I just want to say I I think that um parents and students should really use that as a resource there's a lot of great information in there and there are a lot of exciting classes that um if they'll just dig a little um and look through that they might find things that are very appealing to them thank you anything further seeing no further discussion I will call for the the vote all those in favor of approving the 2024 2025 course description books for high schools and Junior highs please vote by saying I I I any oppose with nay thank you that passed 5 and then finally 7.03 revision to FY 2023 annual financial report and Food Service annual financial report Dr McCord thank you m president govering board members we presented this information to at our last governing board meeting we just bring it to you tonight for approval thank you can you remind us a little bit about oh no but Lauren torco from the finance department can can you just give us a a brief commod Jackie was here but she had to go for emergency purposes oh that's just fine thank you Dr McCord Madam president governing board members um the only change that was made there was a um an issue with the USDA Commodities and kind that we receive um via food services so we did have to record one additional journal entry which did affect the Food Service AFR and then in turn did affect the overall AFR um and those are highlighted the cells have changed so thank you I appreciate that board members is there a motion I move that we uh approve the 2023 annual financial report and Food Service annual financial report thank you Miss humre it's been moved is there second second thank you m page it's been moved and seconded it's just me it's been moved and seconded that we approve the revision to FY 2023 annual financial report and Food Service annual financial report members is there any discussion or questions Miss torka I think you know uh School Finance is complex and getting these we're we're just making sure we get everything in the right place even though we had probably already put on our report just making sure we had it in the right spot so thank you seeing no further discussion I will call for the vote all those in favor of approving the revision to f FY 2023 annual financial report and Food Service annual financial report please vote by saying I I I any oppose with nay thank you that pass 5 thank you very much that will now take us to 8.01 adjournment of the brief board business meeting board members is there a motion go ahead I move that we adjourn thank you Miss P it's when moved is there second second thank you m you jetty it's been moved and seconded that we adjourn all those in favor please vote by saying I I I any oppose with nay thank you very much we are adjourned

and the meeting is adjourned get

they just called a code red I'm in lunch and no one is moving everyone is so scared the kids have texted me before while in lockdown because they say I'll know what's going on before they will I checked my email nothing I looked on on social media finding other parents doing the same I waited for news while rumors swirled active shooter four students shot gun found on and on and on still Fielding texts from my kids one of whom left the building after hearing what was thought to be a gunshot the police have their guns out checked my email again still no news at 1:23 p.m. I received a notification of the Lockdown from Principal hfield 43 minutes later notification 5 minutes after that creep police chief posted in an explanation on Facebook letting the community know that the threat was unfounded and all students are safe at 1:46 p.m.

May 11th admal Yuki's Scout Plains discover the Bunker Hill she's 60 mil off the coast of okan the day before the Bunker Hill was resupplied with 90% fuel capacity she now has 1,870 3,000 gallons of fuel and she has 2,500 gallons of aviation fuel at about 9:45 in the morning the flight deck a is filled with fresh planes they're stacked Wing Towing fully loaded with bombs fuels shells rockets and naom Below them on the hanger deck were another 48 planes waiting to be raised in the sky returning from a mission a 20 airplanes low on fuel low on ammunition and they're waiting for permission to land among them 1500 ft were a couple members of the combat Air Patrol they were coming into to land also at 10:02 in the morning Colonel sweat observes two kamakazi diving out of the clouds at 6 to 7,000 ft and headed directly toward the Bunker Hill he he radios there two kamakazi ding on you within 10 or 15 seconds the first comicazi releases its bom the plane was piloted by Yori seio he's firing all his guns as he St scrapes The Plight deck filled with aircraft he releases his bomb the bomb's 550 lbs it bounces ahead of the plane it blows through the flight deck just after number three elevator it tears a hole through the deck rips a passageway in the gallery deck where the ready rooms are and then blows through the heade de ceiling blows out the port side and explodes it had a timer R so all of this tra traveling is doing and she still hasn't explored them Gunners Manning guns on the port side where the bomb came out were torn apart his crash his plane crashed into the planes on the F section within 30 seconds most of the ab section of the flight deck is a blaz his plane cut through aircraft whose propellers were already turned it ripped open their fuel tanks setting fires blazing and throwing straple in all directions 1500 ft above sweat in his plane he says he just cleaned house God it was a terrible mess in the second kamakazi kayoshi oawa radios his base at 958 I found the enemy vessels then I see an enemy plane in his final message at 10:02 his last words were now I am no diving into the ship his plane was spotted by Gunners everybody is shooting at him he's taking several hits It's not slowing to CL him down he releases his bomb at the right moment if falled right ahead of the plane and explodes instantly crashing through the flight deck it hits the side of the island ripping away the capwalk he misses killing both Admirals by less than 20 ft fires are burning everywhere the gallery deck has disappeared machinery for the 16,000 lb elevator is melted twisted and broken fires block the catwalks smoke and poison air fill the whole area cutting off at visibility exits within moments of his crash crew members s to fight the fire tend the wounded gather the dead and Implement damage control steps in the water destroyers are picking up men who either been blown overboard or jumped simply to avoid the fire alongside of the ship is a rer trying to put fires out in the boiler rooms men are having difficulty breathing the toxic air Sears their lungs Burns their throats and scratches their eyes soon carbon monoxide appears causes the men to get tired and they want to sleep normally ambient temperature in the engine room 110° at last check it was 139° there was no Escape they had to keep the engines running these men knew it and they stayed at their post there was a marine captain of a 20 mm in aircraft gun tops side and he took a grievous wound in his stomach and they tried to stop the bleeding with shirts and rags to no avail and he said get me an American flag and they got him the colors and he gave him the flag and he died holding the flag in the boiler rooms Commander K Michael's men were ordered to keep the boilers running at all cost they were ordered not to leave their Post in essence this was a death sentence there was a case of men pounding and screaming behind their secured water typ door denied in spite of their screams do not open the door on the flight deck men are trying to rescue Pilots that they think are in the ready rooms below them they had a lumber jaacks on board he cut a small hole in the circle with an axe again it's only one 1/8 of 1/5 of an inch thick steel and 4 in planks and the plag most of them burnt off any so they cut this hole and the petty officer ordered Jerry Hansen to be lowered into the black hole and the hole is just big enough for him to be lowered head first and it's black it smells horrible fuel oil gasoline burned Rubber and the stench of burned flesh and as he getting lower further and further and he has minimal light he suddenly looks at a blurred jumble and then he realizes it was a tangle of dead men they died in Blackness and confusion he screams get me out of here all these are dead later Hansen said it was like how you would imagine uh hell would be I guess these are fellow kazis this is what it looked like before they hit again Oka and the carriers and the escort ships are all close to okanawa at the Battle of okanawa more men in the Navy were killed than the Marines because of the kamakazi and these are all ships that were damaged by kazis these are the killed the wounded it was just it was just a Slaughter the plane the first plane landed over here this is where that Marine Captain was the two Admirals were right here they were they were missed by 20 ft this is the uh the flight deck and and then below you have the gallery yet it's just a thin line here and then you have all of the planes below this is the fire and the fire if you were could get forward you you stood a chance of being uh of surviving so Uncle Al got forward and he came across a young guy and he said the guy his face was terribly burnt he didn't know him and Al said can I do anything to help you and he said the kid says yeah can you light me a cigarette and Al said I never smoked again after that here she is C this is from a distance so here's water these are all Indi aircraft guns a lot of them were wiped out by the explosions his water from the fire fire has being dis funneling overboard here's a cruiser and they're accepting wounded in these baskets from the carrier she got very very close and she would also help with the fires up but if you look at the size of the carrier compared to the cruiser I mean the carrier wasn't huge here's a fellow who is wounded and he's being transferred from The Bunker Hill to uh to the cruiser he actually was from Massachusetts and he uh survived the war listed his missing three months uh ultimately went to work in Boston at New England Baptist Hospital he died in 2017 this is the flight deck trying to put out the FES here's one of the holes one of the bombs made here they are cut cutting the hole in the flight deck I mean it's just a small circle this is below decks this is AF looking forward I mean everything is just totally ruined attending some wounded men and these men are all dead is the Japanese plan beinge pushed overboard they dead so we got another minute at 12:03 on Saturday M May 12 the captain ordered the flag to be brought to half staff for the burial of 350 two officers crew Airmen and the Admiral staff this service would be would last until sunset it would be the largest Burial at Sea in the history of the US Navy before each burial each body was placed on the sheet of navy blue canvas two 55b projectiles were positioned to weight The Body Canvas is folded over the body tied securely with 40 foot lengths of rope with half hit every 18 in they would do six burials at a time honor God straight an American flag over each body a priest a minister and a rabbi presided at each burial if the deceased was unknown all three would speak by the end of the day these chaplain could hardly utor the praise that was they saved the ship they she made it back but they took her out of the war forever and that's the story of uh of the buker Hill

on uh November what is it 14th um so we've got a jam-packed agenda thank you everybody for joining Kristen thank you for joining us uh remotely hope you're feeling uh okay um so thank you Beth for working sort of diligently on the agenda with a bunch of different folks um we wanted to open it up first to community comments is there anybody is Kristen the only one's the only one online um or anybody else that would like to uh provide a community comment no all right perfect um so I'm going to call this meeting to order um my name is Dennis Quant I'm the um chair of the Sherburn school committee um and we're going to get started right so first super intendent comments great thank you good evening everyone I'm just going to give you a few brief updates on my um goals this year and then obviously we want to get to the um showcase of this evening which is the first phase of the budget so few updates um as you know one of my goals is around developing a vision for teaching and learning with Denny's help um and so at this point we have the nine best practices is identified you've seen them and we have posters now going into every classroom um Educators have chosen one or two of these best practices that they feel they'd like to work on this year so they're learning from each other during faculty meetings they're learning through professional development that they're either getting through or outside the building um and the November professional development day the Monday after Thanksgiving a reminder we don't have school that day but our educators will be here um all of the workshops that Denny has arranged are around these nine best practices so educators will be able to choose which one they want to go to um and be to fill their toolboxes so that we can see more of these in action um every day across all classrooms our leadership goals are also connected to these and how to support the Educators in bringing these practices to life in the classrooms so as Jenny and I do classroom observations with the principles in all four buildings we are looking for these best practices and then calibrating the feedback the constructive feedback we would give to teachers based on what's going well and perhaps how they can stretch themselves and grow um as as Learners themselves I mentioned the monthly faculty meetings in each of the buildings um each one is dedicated towards one of the nine best practices and sharing out best practices um that are happening in the classroom next door and November PD of course um more to come on that Denny will have a lot to share as we get closer and then as we reflect on it my second goal is around taking um a look at how to capture measures of success as we know we have multiple ways of measuring success as a district um both um quantitative and qualitative so um Denny and I are working with a company called open architect um who creates data dashboards so we are going to be creating a data dashboard around quantitative data including academic benchmarks standardized assessments including mcast SATs APS um and then attendance and discipline information and then on top of that we will be able to pull qualitative data and quantitative data from all of the surveys that our students take over the course of a year um and be able to highlight which aspects if we want to focus in on belonging or connections or um um um extracurricular activities and students involvement in those we'll be able to highlight them and then track Trends over time to make sure that the goals we're putting in place particular around Dei and belonging and making sure that all students have access to high level courses and feel like the sense of belonging in the building that we are holding ourselves accountable to making progress in all of those areas so more to come on that and then transparent communication is my third goal um you saw my superintendent newsletter go out a couple weeks ago I will continue to try to do those um every other month I have held three out of four office hours that have been scheduled for parents to drop in to come and ask questions to give feedback um to give ideas um I've had kind of low attendance at those so I know it's a busy time of year so I'm taking that as good news because I would hope that if people had questions or concerns they would come but I will continue to hold them from time to time so people have a space where they can come and chat with me um I've attended three of the four PTO meetings and due to come to Cher PTO um in December but otherwise that's been an opportunity to connect with parent leaders um share the district strategy talk about next steps and answer questions um I've also scheduled opportunities to meet with both councils on Aging so I've already been to the Sherburn one and I'll be going to Dober in the new year just an opportunity to check check in with our older community members um share some great information and wonderful things that the schools are doing um and take questions and feedback Sheran was great they really had um our our community members had questions around um technology and how we balance screens versus screen free time what's the future of Education around um artificial intelligence and I said it's a great question we're all wondering the same thing um and then lots of questions about the um Lost Art of cursive and where does that fit into society so um great conversations there um I attended the Mas masc so that's my Association and your Association joint conference for the day on Thursday um and attended two workshops on communication the first one was um how to communicate on polarizing topics um Chris horen who is the presenter I used to work with in Boston and he's fabulous he now owns his own consulting firm and he's Consulting for the entire state of Massachusetts as well was specific districts um but all of the um recommendations he had to help a community Through polarizing topics or things that we did last year so I feel really solid about the way that we handled the community um conversations last year um and try to kind of find Common Ground moving forward in terms of our goals for kids um the second one was on how to bring the Strategic plan to the Forefront of all of our work so I got some new ideas on how to rearrange it on the um District web page again the data dashboards to help our to hold ourselves accountable to making progress um and then making sure I'm always providing updates on the Strategic plan to you and to the community Through newsletters flyers and mailboxes Etc Chris is going to ask be working with our leadership team on some strategies around newsletters um so we have come up with a common template and a common platform for all four School newsletters so you'll be seeing kind of an evolution of those over the next um couple months and Chris will also be sharing with us some strategies on how to be better at communicating all of the good things that our that our schools and our students are doing I've also applied to be part of an organization called lead now they take superintendents from across the country um bring them together for one full day workshop together or two full days actually and then a bunch of zooms online um around strategizing around crisis communication um being proactive being reactive sharing problems of practice um I've heard wonderful things about it from the two courts two cohorts that have been through it already so I'm hoping to be part of that group as well which would launch in January so lots going on around communication as things roll forward and please provide feedback updates areas for improvement um because certainly want to get better at that I thought the newsletter was fantastic really consumable like sort of snackable content really clear it was I thought it was great really really good thank you appreciate that feedback is that a posted to like the Council on Aging or something like how is the audience obviously sent it to the parents of the schools but there's a lot of like Community Information to the extent that they're sort of directly funding a lot of what's Happening Here how do how do it's a great question because you can get to it through our website um but certainly an area we can work on in terms of trying to get an email out to other members I know some districts you can sign up for the newsletter you don't have to be already in the student information system so that's probably something we should look into for those not already assigned to the school how can we add those external people yeah we should look on the town websites because a lot of times when I'm doing research um you know because we're like I look at the region and we're our own website but a lot of you watch from the towns so we should make sure that we're clearly we are on there okay so then that's the other way if people are interested yeah um that's a recent update we are on one Town's website but not on the other we're now on both with links to our website but again you know how can we be landing in people's email boxes as opposed to them having to reach out we want that two-way communication so we can we can figure that out great suggestion would you say you're quarterbacking the communications through the district or is that like somebody on the team or is it sort of like a a team team sport I would say I'm probably the the primary person but with certainly help from the principles and the assistant principles and between the dino the the Duos and each of the schools you know some have their strengths and and they kind of figure out who's going to be the prime person but um I would say I probably the quarterback despite my size um and lastly um Denny and I had an opportunity to attend the um metco leadership conf conference two Fridays ago with all of the metco districts so it was the superintendent assistant superintendents and Meco directors that came together um at Gillette Stadium um and it's an opportunity for us to share best practices and what's exciting is that Meco is launching Meco 2.0 so it's really an opportunity 50 plus years later for communities to re-engage and relearn what the metco program is all about and recommit to its core principles and values um and it fits right in with the work that we're doing around teaching and learning belonging to EI Etc like it's just such a great mix on wanting all of the same things to be happening in our district so this is a quick short video it's only 2 minutes that I thought I'd share with you um just to give you a taste of what Mecha is working on oh okay so Dennis just unmute just click the speaker racism has been very bold in recent years people are losing their lives walls are being built children are being separated from their parents but the MEO program can be bolder and stand up for racial Justice after George for was killed we developed an anti-racism road map we're embarking on a journey toward a vision we call Meo 2.0 where every student in a Meco District receives an inclusive Equitable and anti-racist education every student Meco 2.0 means changing improving and enhancing the work that we do each day in our schools let's ask ourselves how can we do better by breaking down racial various and stereotypes by diversifying our teachers by creating inclusive and representative Curriculum by building interracial friendships by implementing restorative justice practices and by preparing students for a diverse Workforce we cannot end racism but we can make the experiences of all students better by implementing small and large changes our founder Ruth Bon said business as usual as a way of life must be totally discredited we have to continue to evolve as individuals as a community as a school system in as a world Meco is not a basting program this is just our mode of transportation me mobilizes people people's hearts and people's minds being a meal Community carries a lot of responsibility we are the largest voluntary School integration program in the United States people see us as a model for school integration you are participating in something special and unique as long as the community begins to see it that way then every decision that you make will benefit everyone in the community medo was Grassroots then and it's Grassroots now what is your role in this next chapter of mecro 2.0 remain inspired to do this work be intentional about your approaches and insist that change can [Music] happen so again very much aligns with the work that we're already doing um and so as uh more information comes out this year and opportunities for the community to engage with MCO 2.0 I will certainly keep you um posted do you know if this video's been shared with like the the pto's or the csas I don't think so it's on the website under on the Meco page um so people can pick up it from there but I'm certainly happy to ask the principles to send it out in their newsletters yeah because I know that on the CSA they're still looking for some some metco families and I think that there's still as much as everyone tries to communicate and and have the proper messaging there are people like I don't really know what it is but this is a beautiful beautiful piece that should be utilized in as many ways possible sure so we'll send that out and people can check it out there's also if you go to the Meco page on our website a longer video about the whole history of the Meco program and it was produced by students so that's super powerful um will are we still planning to have a meeting at Meco headquarters again in the yes in April I can't remember if it's the first one or the second one but we'll be um at the office yep it's the second one thank he any questions in general about anything else I have a just a really basic question and it's mostly for Becca's benefit um are you able to share your slides with us um because just a as a reminder for especially people who haven't been through the process before these updates are so helpful when we're doing your evaluation in the spring I'm just like prompting what um what you've told us throughout the year so it's good to just save them and have them um so you prepared for that absolutely typically they're part of the packet and it was um an accident that they weren't included so I will make sure that the packet gets updated with the slides great awesome thank you they also help me when it's time for me to do my self-reflection CU I can go back and spread all the together on time for many of us good call great thank you any other questions I do I do just want to Echo your great point about having um Community stakeholders receiving your great updates Beth because it's one thing that the parents and the caregivers and the administration and the teachers are seeing them but as he just wonderfully put the voters everyone else you know who is living in the town um I'm sure would would really appreciate seeing all of the great work that's going on and and in some ways not having to go look for it um so in whatever ways we can be helpful in our circles or with our conversations that would be great okay absolutely yeah I mean we talk with um the town halls frequently and now I have contacts in both Council of aing I brought hard copies of the um strategic findings and the Strategic plan to um the Sherburn one I plan to do this same to Dober so now that they have the hard copies it'd be great to keep everyone updated so we'll find a way to make that happen thank you I'm just trying to find Kristen on here now oh there she is all right perfect um Don Van report reports I'm so you have your standard monthly Financial um or warrant report of all the expenses that we process uh since your last meeting um and again I for going town hall and getting the warrant on your behalf on the U monthly statement um you know this is a um an update from when we just met which actually was last than a month ago um and as I I forgot to put on here the little saying that what we'll do is I'll keep the report running and any information that's new is in bold so it brings your attention to that um but it's actually good to sort of leave the bases Basics there um so we don't have to recreate the story every month um so looking at salaries I just wanted to highlight that if you remember the budget last year carried a reserve for negotiations I did a draft in your last statement but I we did the formal journal entry so all the numbers that you see in your budget for salaries now are reflective of spreading that 200,000 um if anyone went back and compared to the last time there were a couple little swings so I just wanted to make sure I was clear about about that um and they're really um we're going to continue to see variances we have leaves going on we have Staffing changes going on um and so every month you may see a little something different happening but the good news is that at least for um building our budget for 25 and where we are now we do have some salary savings from post budget change uh Staffing changes um and as one line item for sure is the special education where you see almost 100,000 and that is reflective of uh positions changing um from March when we did the budget to September when we opened school um so that's very helpful for numerous reasons one for our current year a of District situation but also it does give you already a reduction as you're building your fiscal year 25 budget um other than that the other really good piece of news is that are out of District uh negative variance went down by 35,000 every little bit helps um and so that's reflective of about 200,000 now and as I as I always say it's a very volatile um sort of scenario so um you know things could change either direction every time we meet but for right now we're looking at about a shorall of about 200,000 but um keep in mind that we're going to have additional circuit breaker because we don't budget um we don't offset the budget dollar for dooll for a circuit breaker so once we get that final number which we should have before we meet next time um I'll be able to say uh we probably have another you know 80 to 100,000 that we can apply towards that deficit um and again other things can change as far as placements um so I'm hopeful that we'll be able to close the gap and not have to ask um the town for additional Appropriations this year um but again that's just part of the budget that we actually have no control over um also included in your uh Financial packet is sort of the quarterly statement for your special revenue and evolving funds um and there I just wanted to sort of highlight the building rental because we're going to talk about the use of that Fund in a couple different places this evening um and you can also see that um what we've applied already to circuit breaker the 340,000 and that we're hopeful that we'll have at least 400,000 when the uh calculation is is um settled um and then you can see your other um preschool non-resident tuition the saw and gift fund um so this is a report that we give to you on a quarterly basis just to give you a feel of the ins and outs and sort of how the money is being used you can see in the building rental fund for current expenditure activity is that we did um pay for the rental of the portable AC's that we had at the beginning of the school year um and so we use that fund for that piece Don can you explain non-resident tuition how does what is that so um we have an agreement with do that we actually sending students so there will be activity in there this year because there's two students from do who are attending but it's only do it's not okay cool I remember we have a committee to committee agreement um for that right now um and so that will yeah so you're um we haven't booked anything to that right now so you're going to see you're going to see Revenue coming in you're going to see tuition coming in this year um but at this point we have um we have no uh plans to use it just for uh historical purposes when we find that we need to add a section because of enrollment and it's past the the budget period we have tapped into that fund to pay twice three two or three times okay I believe so it's sort of a little bit of a safety net for us to give us some flexibility great thank um because even last year so the year before we did this and then um in fiscal year 23 fiscal year 24 then we added that teacher or that section into the budget so it's sort of a nice little and it was getting it was getting low so it's nice now that we're actually going to get some more um tuition Revenue into that fund to sort of build you back up another sort of safety net great thank you that's it on the monthly financial report any other questions thank you for that appreciate it just to clarify Christine thank you for um signing the warrants she's ohe oh thank you Christin I just put a hat on and say um all right discussion items so couple items that we just sort of just to more keep the uh the members updated on on where some of the big ticket items are moving um Christine did you want to give a quick update on the calendar task force yeah thank you so much so um Beth kindly compiled a task force uh for us to look at the school calendar for greater inclusivity of religious and cultural holidays and she did that in Spring of last year so around May and I think um the group was comprised of uh students parents caregivers staff and School administration members and um school committee members and we have had at least five meetings I think some um many in person and some over Zoom where we had really wonderful discussions about um you know what we hop to see in the calendar what students hop to see there was a lot of great data collection around what the parents and caregivers were hoping to accomplish and same thing with staff and again students um but we were meeting recently and I think as a group it was a very organic decision ision that in light of the current tragic events that continue to unfold in the Middle East on a daily basis that this is not the time to be altering uh the school calendar um so we have suspended conversations at this time um I think we will look forward to a day when we can continue and have reset um and in the meantime we have such a great wealth of data collected by so many intelligent and thought voices but for now um the task force has paused any questions that's a great explanation thank you I would just add that you know everybody is affected by what's going on in the Middle East and um there's so many raw feelings and emotions um in our Jewish and Muslim and Christian communities that now didn't seem like the right time to be saying what what belongs in the calendar and what needs to be added or changed so that it's suspended and is there a mechanism to evaluate that or what what is the process to either continue the yeah I think um I think one of the benefits too was just a little bit of space because as we thought about um the next iteration of questions that we wanted to ask our stakeholders um we were so entrenched in the data in the conversation where um we looked at the survey questions we had drafted for the next round and thought to ourselves if you weren't part of these you know 20 hours conversation these questions might hit you in kind of a um strange way so I think it's a break for all of us to take a step back and go back to the balcony and say what's our mission and how do we work with our stakeholder groups to make a decision that is representative of of the um you know the larger group um I would say probably after the New Year we can you know I will work with um the school committee representatives to reassess you know obviously we don't have a crystal ball in terms of what's going to happen in the world but knowing that decisions have to be made in January February about next year's calendar we'll see if we can come back together um you know having taken a little break and with the ability to be more thoughtful about how we move forward or if if we just need to you know pause again um I think the good news is you can tell next year's vacations December February and April based on when the winter holidays fall President's Day um Patriots Day so people can plan their vacations it's just a matter of and school we still I assume begin just before lab day so it's just a matter of you know those other days off here and there that might shift so we do have a little bit of wiggle room January February to make those decisions but you know at that point we'll come back and and speak to you about if we weren't able to make those decisions yet what do we want to do about next year's calendar okay did the data have any clear results I would imagine this would be just a lot of different opinions but I'm curious if there were any key themes like too many not enough or if it was really all over the place was all over the place okay otherwise it you know it would have been easy to make a choice yeah okay so we're trying to stay true to kind of the mission of you know obviously having an excellent education for all of our students is number one recognizing the holidays in some way shape or form and that doesn't have to be with the day off there's a lot of conversation and just about making sure it's recognized and students are learning about holidays during the school day or during the school year um the equity piece um you know there was conversation about when you have the majority of people saying one thing then the majority voice continues and the minority voice isn't heard so isn't that the problem to begin with um so no clear answer and um I think the conversation kind of landed at this is not going to be easy some people are probably going to be pleased with the outcome some won't um including some of the members of the committee and then I I said well welcome to my world that's do every day um so no okay thanks like we recognize the CSA as well they provide a lot of color into the various holidays and celebrations and whatnot that kind of exist and I've noticed over the past couple years that there's been sort of a more uh purposeful push on sort of if we can't necessarily recognize something through sort of change in school calendar at least let's acknowledge and and make sure there's awareness of what that holiday or celebration is and and whatnot so that certainly does go notice okay any other questions cool all right building assessment and engineering studies you want me to give the high level sure yeah so we talked about this at our last meeting this is the sort of professional engineering studies um of the physical plant um over at Pine Hill um it sort of think about it in two different sort of phases and what is kicking this off is sort of an acknowledgement that there's a lot of space constraints and other kind of difficulties in managing the building itself um and that has been sort of exacerbated with some of the heat related um uh changes to the school day that we've experienced in sort of June towards the end of the year and then also in September and early August or sorry end of August um as as well so right now on the table are two different assessments that are um likely going to be executed by sort of a um two different folks working very closely hand in hand one is sort of a building assessment to understand and kind of rack and stack the data and the um elements of the actual building itself so heating system and uh various mechanical and and other kind of attributes of the building itself to kind of say all right here's where the building is and what we're actually dealing with uh the second assessment is sort of more focused on the cooling strategies I guess is the best way to say it around okay these are folks that do engineering work around um you know developing you know hbac systems for these kinds of buildings what do they think is possible um not coming up with the plans to actually go install but just sort of say here's what you're dealing with and here's some things to uh to guide sort of decisions and and next steps um I miss anything big on that no and I think that so that the um cooling study is sort of kicking off initially with the building assessment and then they will go off and do more on just the cooling so uh by by actually combining these were probably Sav we being efficient and in cost um and we have asked them and I and we talk about Capital you see I mentioned the capital plan we've asked asked them to sort of expedite that piece so they'll get started first um be able to gather the information they need for the Architects to do the building assessment and then continue on with sort of looking at um ideas they can have for cooling um and they will probably give us a couple recommendations and with those recommendations come estim at cost as well so that you'll have a little basis um to sort of make decisions about um and so probably by the end of the week we'll actually formalize and kick both those off um we were waiting I had initial conversation with the um the architect after we had our meeting clarified a few things um it will take them a little longer than what was in their proposal um cuz when I at the meeting if you remember I said 3 to four months and the report said 6 to8 so I went back back to him he's like yeah I don't know why I put 6 to8 sorry that was like it's really wor 3 to four but that's where we talked about the engineering doing the um HVAC work to to sort of move faster and that won't hold them up um with his with their report will come as well as potential re um suggestions maybe renovate and give a Cost U build new give a cost so if anything it's going to give us Insight too as to what we're talking about moving forward so that is part of what their report will do as well sort of give you some launching paths as to what direction um and all necessary for any work that we want to do at the msba this is definitely a starting point and something that would be required of us to do along with multiple other studies afterwards but this is this is a good starting point and it at least answer some of the questions I think that we've all had and then give us a premise of like what does construction cost today so then we have something that we're just not pulling th air yeah so I think I want to be incredibly clear that this is not like the precursor to a new building this is us doing diligence to understand what options are available I think it's good diligence and good sort of governance to make sure that we understand what is it that we are um working with we're putting 400 or so kids in this building every day during the school year and making sure that it's fitting the needs of what we kind of have and the goals and and you you know strategic vision and whatnot that Beth kind of has mentioned so um there's a variety of different data points that'll come out of this and that will give us sort of a good foundation to then engage with the Myriad stakeholders community members the various boards and other committees within the town um to start to work with actual data to kind of say here's here's what we think um the problem is and here's some potential Solutions and to uh to Don's point trying to marry the AC solution in here as well cuz we I think very clearly recognize that there is there's an issue at that point I mean so in my uh actually monthly report sort of summarize for you the cost um so the building assessment itself is uh 16,800 um we've several meetings we've had with the town they've agreed to sort of cost share that with us um and then we'll pick up the full cost of the cooling study um and so those two half of the 168 and then the whole 8,000 will be things you'll see next time on your report Inc Comber against the building rental fund um and again that is great use of that that money um to sort of allow us to sort of move forward with that and not have to wait for um additional to build it into the budget itself um and I will just to for the newer members the there's multiple ways we get Revenue in the building fund um just to sort of make you feel comfortable that we're not going to deplete it won't be replenished um we do a lot of rentals of the gym to basketball program and um our largest revenue gener generator is actually the sheeta program that is run by the region so we do assess the program um rent to use pine hill and so that's $3 to $40,000 a year um so that is definitely will be replenished and sort of gives us a lot of flexibility in the past we've actually carpeted like the auditorium so we've been able to do some building projects that we need to do done sort of more um um expeditiously than if we had to go through the whole Capital process we always share it with with the town so they know what we're doing um and later on in the meeting I feel like it all comes back to the building rental fund tonight um when we talk about the playgrounds there's some other expenditures that we've agreed to do with the playground too that um will come out of build rental fund great it's a hot hot fund right now to to have it's it's definitely allowing us a lot of flexibility to get a lot of good work done um and provide you know um great information and also take care of some things that we need to take care of so we'll keep you updated um definitely the the both projects will be well underway before we meet again um in January so look forward to uh you know seeing what they say questions thank you for studing all that great good work got so many studies going on right now and budgets and budgets yeah all right now for the star of the show the budget yes so there's where do we start right um well I always like to just sort of give you an overview of the budget book and then we you know we won't delve too far into the details tonight know that this is just our this is our starting point um we're required by the town to have a budget prepared and approved by you and submitted to them by think December 8th I'm going to say um so we're going to meet that that deadline and it it should Encompass as as many new things that we can that we know about at this time so that we're always starting with um the largest budget and hopefully as as time goes by it won't grow it'll only either stay the same or get a little bit smaller but it's an opportunity to sort of put a placeholder on on funds for fiscal year 25 uh keep in mind that we're only a couple of months into fiscal year 24 which why makes this a little more complic ated because you don't even really know what's going to all happen in 24 before we start building 25 um but you have an overview where we try to summarize sort of our assumptions for the budget some key budget drivers the financial statistics which you know um at the high level is included in there uh We've included for your review sherber and advisor's um budget guidance and you can see that I've highlighted in yellow for you um the school department Liaisons and we're to have them all in the audience with us tonight Dan Paul and Mike so we thank you for being here um and then it just gives you some other timelines um uh the town that we that we work into our calendar um it's important to also to we try to tie as much as we can into what we do with the district strategy so just as a as a reference point um the two-page summary is included there for you to reference back if you're ever questioning something where does this tie um hopefully we you know are are practicing what we preach and this is what we want to do and this is how the budget's going to fun to do it um tab two is where you get so this is you've got the line item from our general ledger buildup of the budget um you don't see this on a monthly basis if you go and look at your monthly reports they're sort of summarized by the function codes um but within this budget detail you can see what makes up those function codes by line item so it's a great way to sort of delve into the budget and understand how it's um derived so much of our budget is a people payroll um but then you can just sort of see the categories and in the addition to that we give you a summary of um Staffing and in bold we sort of have put sort of the new um reductions or ads so you can see the changes and then we've also given you a summary of the anticipated grants I never want to lose sight of the grants and the importance that they play in our budget um just by chance for some reason that these grants go away you know what we depend on these grants for so that's another piece that I think is important um to see um and then you have um enrollment which why do we that's why we have a school right is is based on how many and as we typically have done we have our three-year projection and our one-year projection rates um this is looking at inmigration and out migration as of October 1st so we look at October 1st um data and that drives what happened so you don't um every so you can see the ins and outs that happen over the year that's what's playing out here and we always use that same date at the top you see that either the growth or the decrease um per grade so if you look at the three-year rate you've got 112% 103 99 107 101 that's the expected um growth that we expect on the class moving from like first to second over 3 years it's averaged that it increases by 3% um and then we also just keep our eye on the oneyear projection rate too just in case there's some outliers that are happening that we should just sort of um keep at the back of our mind and but we typically we're we work with the threee just because that's more of an average of what happens um but it's it's good to see both so we'll keep our eye um on these numbers in case we uh do identify anything that we can sort of um make decisions on but your class size is 18 to 23 and you can sort of see with the three-year projections where we would be um with the sections that we currently have in the budget which is 21 um and then your fourth tab is sort of just more detail about out of district and we'll talk a little bit more about that um when we start walking through the budget and your fifth tab is actually your capital your 5-year Capital plan um so those are the pieces that you have and as you either have requests or we get additional information that's why I like that you bring your books with you because I'll bring additional um documentation for you and documents to go um into your book so if we update Capital if we update um you know the budget when we start doing the different versions I'll actually bring you hard copy so this can be sort of a a reference book for you um for the coming year so I always like to just jump and say okay where are we starting um so we are uh presenting tonight a budget that's um an increase of 8.3% over last year um just to give you some perspective version one last year was an increase of 8.57 and we settled at um 8.17 so as you can see we always start with our high number and then hopefully when we're done the increase um is isn't quite um as large as we start out so I feel like we're in a good a good position where we're um starting out we clearly look at um your budgets in two pieces one is the IND District which is actually operations of Pine Hill and the second piece is your at a district which is basically all students who we don't aren't able to service in our district from ages 3 to 22 so any of those residents of Sherburn who are placed out of District um we cover the cost in your seran school committees at a district operating budget the region has no operating has no costs in their budget for added districts it sits in the Two Towns respectively so I think that throws people a little bit but that's um how that works um and then um we do look at that is two different budgets because you really would never want to sort of impact your IND district with what might be happening in out a district so we we definitely look at those as two distinct budgets looking at our assumptions um as we just talked about we're assuming that we have level enrollment for fiscal year 24 um we obviously work in compliance with the town budget guidance so any new ask that we're asking for we'll make sure that we can substantiate the need obviously we align it with the district's um 2328 strategy um you know even though we're a couple years out we're continuing to sort of look at um students needs postco there was a lot of learning loss at the elementary level so we're constantly trying to see what we can do to shore um those students up and as I just mentioned just making sure that you're aware of the entitlement grants that do play a part in your budget looking at your drivers obviously as I mentioned we're we're a people-based business and payroll um represents approximately 87% % of your IND District budget um I will uh point out that we talk about the contractional increases on all of our ratified Agreements are 3% for fiscal year 25 that is actually up from the previous round of contracts where you used to see me say more like two to two and a quarter so that is an uptick in our budget that has really been driven by the market and um the last round of contract negotiations that we just undertook um the only group that doesn't have a current contract right now is our educational assistants if you remember we just approved a one-year contract with them because we were looking at um sort of the different levels um we're hoping that that study or that group will be wrapped up soon and then we will reenter negotiations for uh fiscal year 25 and 26 so that we put them back on par with our other um barting units of having a three-year contract um looking at sort of Staff addition uh we're bringing forward in this budget an increase of 0.5 to the math coach as you know we share a math coach right now between the two elementaries I think with what we talk about that we're looking to pile or to actually bring forward a new math curriculum it makes sense to make sure that we have the support in both buildings so both elementary schools are requesting a a05 math coach to sort of make them whole and we'll have one in each building uh we do have some staff reduction though that are helping offset that um our elll educator based on student needs is decreased by 0.1 and um OT when we're assessed what current needs are in pin hill with the student cohort is down point2 so that's a savings of about 15,000 and as we talked about in our fiscal year 24 monthly report we had post fiscal year 24 budget Staffing changes that netted about 95,000 um it's not a coinci idents but a lot of these numbers are going to sort of net and I don't plan this this is actually all it this happen um but when we get to the end you'll see that really all these ins and outs we're only looking at a net increase of 10,000 the other piece and this is the only um place where we did rely on Esser funds but it allowed us to sort of try out a couple of different positions um but we are looking to add two positions that were funded by Esser through this year and one from circuit breaker so for the last two years because of our added District activity you've noticed that we've pulled the budgeted educational assistant that was going to circuit breaker and brought it into the operating fund to provide some additional relief um to uh out of District activity um so to be safe I think we're going to start version one bringing that circuit breaker EA funded historically into the operating fund we'll see where we shake out without a district we can always put it back into circuit breaker um but because 2 years is running we've had to pull it I thought it made sense to at least roll it out in um a version 1.0 so we are adding three positions that have already existed but were're not funded with the general funds um but it is offset with one Jed position that was um sort of now combined with one of our new positions that we tried so we have the um academic coordinator that's sort of in the Learning Center that was one of the the positions that we've been piling in at Pine Hill that can sort of serve some of the um same needs that we had for one of the Gen atas so we combined that so then that gives us just a net increase of 70 the other position that we were sort of piloting was uh floating EA which is instrumental to helping classroom coverage when staff members have to attend IEP meetings so we've done that for two years um where we funded it with Esser it definitely is worthwhile so we want to bring it into the general fund um and then if we have any retirements um we will bring those forward in later versions um but right now we we don't anticipate uh any retirements and had if if we were made aware of any retirements the way our educator contract um is sort of written as they have until February 1st to sort of pull that back so we never really talk about retirements until we cross that February 1st date um but that would be something that would be coming uh forward in uh later versions so we talked about the math coach and and and the addition of the math curriculum that's one of the big increases um then we'd be looking at adding it um well the cost would be 47,500 for pil for bringing on a new math curriculum that would be K through five the sort of nuance here is that it's a 5year package price that you are required to pay in Year One um so it's um Master law has actually been a little bit more uh Savvy with working with schools in that they know that's a lot of the vendors are sort of creating um contracts like that or and purchasing contracts like that that actually build in Savings in the past we weren't able to really take advantage of that because you could not prepay um but I think there see they realized that we're they were costing municipalities and school districts money by not allowing that so I I think that's why more vendors are sort of crafting packages like that the beauty of that is that we would pay for it in 25 then we would really have no math expense for the next four years and when you pick back up in year six we'd really just be getting the workbooks so we'd be back to where we are with everyday math where we spend 10 to 13,000 on just um materials um so that is again still totally under discussion but with was important for us to at least put a placeholder in the budget um we had some funds that were being used for other uh um textbooks that we didn't need so you're going to when you look in your detail budget you'll see an increase of only 21,500 and that's because there was already some money there that would have gone away um if we weren't doing this math curriculum so it sort of helped um sort of uh make the increase not look so large dollar for dooll um and so where the plan is for for um uh a full presentation on this initiative it may even be a joint meeting with both elementaries to sort of hear the plan um in sort of uh sometime in the J January February timeline definitely prior to your final budget approval in March but I think there'll be a lot of items to hear about to discuss and see how um we want to proceed um you don't have to do k35 it could be something less but again not knowing in November where we want to be we're went for full full mentation um the majority of our other operating accounts really remains um level um and I think that's going to be in Guidance with um um sort of the Town guidance to sort of take what you have and still make it work um two areas that we really don't have any control over of doing that though is our general educ our general um education transportation we have an automatic 1.6% increase but fuel is still not the price of fuel is still not in our favor um and I've been hesitant to keep adding to the fuel Reserve but it seems to be pretty standard that we're going to have it so rather than having a deficit I did increase that a little bit and our utilities you'll note that um our electricity cost starting in December of this year is going up 40% so we only had half of the year in fiscal year 24 we'll have the full experience of that in 25 plus delivery costs are continuing um to increase on it so that we have no control over that we do um do we B you we do we actually sign long-term contracts for electricity so we were sort of in a really sweet spot um and then there was no way around it you had to you had to get out of that sweet spot for a little bit but I think we locked in in a pretty good rate um I think we we locked in at like 14 cents a kilowatt so if you look at your eversource bills and see what you're paying you'll see that actually um it seems like a 40% it was a 40% increase but it's actually really good um considering what's still is going on in the market right now um and then so we talked about enrollment so the added District um we are looking right now at 11 placements and I always like to have um sort of show you the gole forward of that so if you go to Tab four you can see that we're budgeting a million 2.95 last year the budget at this point was um a million6 so it's increase of 235,000 if you go down to the changes from fiscal year 24 budget you sort of see how it all plays out as I as I mentioned in 24 we saw uh increases we saw changes in placements that resulted increases in cost so that's 100,000 of the 235 we had one new placement um between budgeted 24 and budgeted 25 and then we're um luckily not seeing 14% increases this year but we're buting for five and part of that is the um increase so those are the components read on that H is there any early read on that didn't they give us a like a heads up that that was because that was across the board on a on a normal basis it's school by school basis but that was a one time across the board for all private placements um so we 5% we had in the past had always done 3% so I did sort of go up to five after 14% last year I don't think you're going to see a lot of of schools having anything over five we know our collaboratives right now are ring out their budgets and looking at 3% increases so that we've got a little bit of of leadway in that five but better to sort of hold that now um because we're still early in the process everyone's doing their budgets now so we don't really know how everyone's going to play out um but we all I think I feel very comfortable that 5% will get us um at the top where we need to be the one thing that we don't have a good handle on right now is sort of our transportation for out a district we still have not received our first like bills for this year U they're slow in getting those out and we use our collaborative for the majority of our transportations with all with like one vendor um once we get that then we'll be able to get a better sense of where we are with Transportation but I do know that they're only looking at a 4% increase uh per mile which is actually really good for us um for 25 I just don't really know how our B how who's riding and how many miles people are going right now until I get that first bill so we will try to update that but and then you also have the in the category sort of so I told you that we cover students who live in sherban between the ages of three and 22 it's always good for you to sort of look and see where they are in the realm of that age group right so um in Elementary uh we have less than three prek 5 uh we have less than three in middle school we have five sort of in the high school 911 range um we don't have anyone next year who's going to be a 12th grader and why that's good to know because a lot of those them will graduate out and you can sort of know that you'll get some relief um and then we have less than three in the 12 plus so we do have placements that we will continue to um be responsible for until they turn 22 um so we're sort of spread out um but it's always I think good to just sort of see it's also good to to see like where we're placing uh students so we don't have anyone going to sort of that another in District um public program because other school districts have Pro think about Pine Hills program right similar to that um collaboratives are usually the most um uh cost savings because it's it's usually collabor like we're all districts all working together so that you're looking to just sort of break even and help each other right the masses of working together um so we do have a a good amount in the collaborative and the non-public obviously is is our largest um category and Don for the changes in placements is that maybe when a student um is identified as being better served by a dis a different out of school district okay yes where we saw increase in cost we had one or two students actually last year that were in Mass public that that wasn't working in so they had to go to uh non-public and those typically do cost more um so that was that uh so if we just go back to um just looking at the overall um I there's an operating summary expense um that sort of gives you again the categories it's on Tab one um so if you look at um salaries and we talked about how your salaries are 87% you can sort of see the breakout and um it's a it's there's a lot there's a couple things going on that make so if you look at other educational expenditures and we've talked about the textbooks being increased but you only see $25 when you start going through the line items and when you read the staff report that we took two positions from contracted services and move them into the contract those amounts used to be in the other educational expenditures we move them up to salaries so it's sort of hiding the fact that we added the textbooks because we delete we took the expenses away from those contracted Services uh cuz when I first looked at this I'm like wait why does this only say $25 it's it should be more than that but if you look at the detail you'll see that there's um 21,500 that's coming out of one of those Contract Services accounts actually turns turns out to be exactly what we increased textbooks for so that just gives you the indication that everything else that we did in that category netted to $25 so we're really not looking for large expenses we did look for um we look we say Trend budgeting if you look in your your detail you've got five years of data you've got three actuals the 24 budget and then the proposed 25 we look to see if like certain line items it always going over is it always under and try to adjust for that understanding like we will understand why it's happening but you'll see some ins and outs on some of the individual line items in the D of where we sort of done we have done Trend budgeting somewhere up and somewhere down um but in the most part we we didn't touch a lot I mean salaries is where your activity really takes place and then you can just sort of look at your tuition and transportation um for outed district and sort of see how we have you know what our expenditures have been in the last three years um and then what our budget was for last year compared to this year and then knowing that we right now are using $300,000 a circuit breaker so you're at a district when you go back to that sheet was higher right because the number here is net of the 300,000 that we plan to cover with circuit breaker and that's a that's a conservative number that's about um assuming we're going to get 50% reimbursement we'll get prob we have now um for the last couple years always gotten 75% so there's some cushion in there that too when we work with the town is trying to balance our budget we can bring more circuit breaker in um but it's um it's comforting to have a little bit of a um Reserve I think that we have some control over in addition to the stabilization fund that the town has and so that's where I would like to not try to deplete ourselves to zero as we he but we'll see how that plays out okay I've been running at the mouth but hopefully some of this is making sense um you know looking at your having time just to look at it um over the weekend and just sort of how this the timeline will play out so our next meeting um would be February 6 that's your next committee meeting where we would present version 2.0 and then um we have a meeting with advisory that typically is just the chair um we thought maybe we might consider a different date February 14th but maybe we'll have a big Valentine's Day party um and um then the final version where you'll have your open hearing and do your final vote is March 12th and then we turn it over and it's all in the town's hands to go through their open hearing and and annual town meeting so as you spend time with us if there's any additional data that would be helpful for you please let us know um happy to provide it um detailed any detailed questions send to Dennis um and we can you know make sure that we address that at the next meeting so um no question is is too small or too large uh we want you guys to feel comfortable with the budget um and uh know that we actually from a salary standpoint I will tell you we build it employee by employee and um so it's very detailed what we have and um luckily it's one school it's one school then one school and two schools but um you know there is there's not not I'm going to say there's not fluff in this budget um we really work hard um to do the best job that we can for both the staff and the students at at Pine Hill in the most economical way and I think that's always just sort of been the motto at Pine Hill they make um a lot with little and I think that anytime we're asking for additional funds it's because we truly do need those additional funds to continue to be the successful school that we are questions would you prefer us to send questions offline versus now or either way okay I just had I think three questions okay there were a couple um like percent changes in salaries that were higher than we had previously talked about and I was just curious again sure there's good reasons right but like the the um guidance counselors is up 10% I think the custodial is up 7% and it didn't have like an explanation so I was just curious about some of those big some of that so that um when you when we talk about the Educators so they have steps in they have Cola and steps so at least they have 3% then the steps range from 4 to 9% so um there are staff in there that probably had a yeah and they're all like they're spread out on the Matrix like it's not even in the Matrix so some places it could be 8% so it's 8% plus 3% so you could have an 11% increase um and so when there's only a couple of people in a line item like there's only you know 2.5 in there it definitely got it will vary that way the custodians I will say we had if you remember when you approved their contract their contract was uh exceeded sort of the the reserve that we had in the budget but there are so few employees in that category we went ahead and approved it so you're seeing a catchup of what we didn't have enough for to cover in 24 got it plus the Cola in 25 perfect thank you and then my um other question oh was the exact same question Christine had so just the the jump in the um out of state oh tuition out of state M we just hadn't talked much about is that that the right location for a student happens to not be in Massachusetts yeah okay that is those were my questions right and there you can see we didn't have anyone out of state last year right we had someone in 23 but nothing in 21 22 so that just all it varies and out of state for us is um you have to be like Rhode Island a lot of them are Rhode Island got it yeah okay great that's where Transportation can then start to get a little high transportation is mileage based yes got it and I did have one question on enrollment if and if we're ready to move there but if not I can wait oh okay um excellent so I'm just curious how these numbers are are calculated so I know that there's a lot of conversation in town right now about apartments and building and things like that and it did didn't seem like we were accounting for student increases as a result of that and I was just curious if that intentional or well I don't think there's anything concrete right so we would not start um inflating our numbers for the unknown and I will say in talking to other school districts that the net student the students that usually net for some of these is never as great as like what they say um we definitely have um a little bit of capacity um but you've got to think about a housing project that potentially the kids would be spread between prek and 12 right so when you start like just putting a few in all the grades it's I don't think it's as overwhelming as an impact as it can seem to be and sometimes this is um a little bit of a scare tactic right yeah um because I know I was getting some calls about when they were having that meeting that it was going to be you know how much was it going to cost per you know student to do this and I'm like when you at a student or two it really is not incrementally going to increase your budget but they were taking our price per student multiplying by how many students they thought it's going to cost us $5 million right so hopefully that didn't get presented that way because I spent some time talking with um one of the select board members about how that really works and that we have capacity to pick up some students and that's really not going to cost the district any more money um it's with there's it's something overwhelming so we have not we have not been told or we're not aware that there's something that's going to definitely cause us Mass yeah chaos chaos what I was going to say do you want to explain the three-year projection rate in the one year or do you want to take a break and I can yeah no I mean so the threeyear is just looking at um what has happened between grades over three years and doing the average and extrapolating it out yeah and then the one year is just what happened um like what was the growth from K to one last year that's what the okay cool thank you and then the kindergarten we just usually take the the threeyear average so the the previous three years and roll that out until we get Census Data um Barb has an indication on her Census Data though that we're still looking in the 50s actually for the next three years um which is sort of what our numbers say uh but that is um that's the only sort of unknown we have is what our incoming kindergarten is going to be got it great thank you the one cost driver on this is the um the class size limits that we've established right so I don't think we've had to increase Educators because we couldn't meet the cohort um class levels we did a couple years ago shift though no but we have added we added yeah we had to add in 23 using the non the non-resident tuition fund and we built it into the 24 yeah so like grader one of the years had a new teacher you have 21 sections now in in 2021 you had 19 so between 21 and now we've added two so that's where like cost could if you cuz Barb and Allison do a lot of gymnastics to try to figure out how do you make these like this uh chart down at the bottom guys help to try to forecast it where the things go so there is Shifting between grades y yeah yeah so you look at the sections last this year versus what they're projecting it a little bit different based on right so like um and if I recall correctly that that's a guideline of 23 students not a hard yeah that's limit correct 18 to 23 and then we combined you used to have two guidelines you had KY through three and four or five and four or five actually went up to 25 um and so there was the decision to sort of make it all one and get rid of the 25 but maintain the K3 which was 18 to 23 got it yeah we were trying to get closer to Do's Dober 17 to 22 but at the end of the day it all sort of turns out I mean you've got some class sizes that are below 18 cuz when you're dealing with numbers this small it's there's like a place where you know yeah there's not a lot of decision making yeah cool great those were the questions I came up with thank you so much thank you for looking at other questions do you want to just talk a minute about sort of you hit on it but like what's the interaction with Barb and Allison around like thinking about right like what their call their asss are working I jumped right in so I skip that part um so um we actually opened the budget up for um the building level um administrations start looking at like the third week of October so they do meet with their PLC leaders they meet with their um internally and they sort of talk about like where what changes they need to see what they'd like to request and you'll see some changes in there like library books went up um a thousand because they that was a request um uh you know talked about the math coach and maintain the same level of educational assistance that we have so they do a little little work then we actually meet um all all everyone in central office our whole team meets with the assistant principal and the principal at each school to walk through where we are with our work and then combine it with their work so you're seeing sort of a a collaborative budget here based on what they've told us they've need um what we have already identified sort of at the central office level of bigger initiatives that are going to happen um and it all sort of culminates in this obviously the taking into consideration um the town finances and and what we can do so it's actually a a little bit of a a juggling act to do the best we can but also not ask for the world and strategically using our our our grants too um I think that's where you know it's great um we've there's a new Grant system that actually is forcing us to be much better at our budgeting and actually took a lot of work this year um but it's it's actually making us um not just put some something together in a budget to get it done because they're going to hold us to it so we had to be very thoughtful and so there's some additional like uh textbook textbooks that can be used that we can put on some of the grants and so when we start spending those we'll share with you um where we you know how we're spending that money so you better understand I've given you a little bit of a glimpse because on the consent agenda tonight is actually all the fiscal year 24 has just been approved that gives you an idea of what they're used for and if we specifically uh Target them for something I've included that in as the background and I and I'll have to say too we're so grateful for the CSA because the um the funding that they do to sort of add the extras to the school is so um well appreciated and then Pine Hill sort of has the soln fund mhm um it's unique to all to any of the other schools where there's U money there too that's at the discretion of the administration to use to benefit students and they you know have made some significant donations in the last couple years um mainly your Outdoor Classroom has been heavily funded by by the Sol funding and the CSA so it's it's sort of the partnership that we have um to sort of do some of those things that we might not have a capacity to add into our general fund but add so much to the school um and that's coming from from the support of those who um you know contribute both to the CSA and then just sort of the the U Genesis of the the solent fund and what its goal is and those are kind of the thank yous that we usually put when we do your formal budget presentation we highlight how important those are to the operation how they do um you know make it a better experience for the students couple of things just having looked at this number of years in a row um the first couple lines on the budget are all sort of District costs that are divided between Dober Sherburn and the region um another point was the HR manager that was hired that doesn't show up in here is that right because Sherburn isn't Ben technically benefiting from that individual I know that's come up in terms of that role what what yeah it's actually only in the Region's budget because even though it's shared partially by the town of Dover it sits at the town of do's budget not in the school budget because it's there for the town not specifically the school but keep in mind the region is a town and so we we have that because we don't have any F house so that's us so it sits in the Region's budget and that's the only place you see that position you don't see it in either one of the elementaries um I like we've got like a relatively long break between now and our next meeting the next meeting you'll have sort of a revised version of this so we've got some time to let this marinate and think through and see if there's anything that you know sticks out um but coming back in January with like it's really like things are getting real close to right right and then the monthly report is always good so those are your actual so that's what I one of the last I I do um when I'm finalizing is I take my most recent actual and say okay where are we now and am I making sure this there something that we haven't accounted for so you can sort of do a little looks there but you can also then see where we have the changes in payroll you're going to see how that's going to reflect in the budget because um one either we staff changed or in a case in point with the custodians you'll see that we're probably over this year because their raises were a little bit more than what we had out at one other thing I that's minor but um you'll see is an increase in there in the admin assist at the building level is increasing the um one of the front office people to be their 7 and 1 half hour a day is increasing it to eight eight hours a day just because it's been a little more chaotic at the end of school and it's nice to have the two people there so that's built into here to give the extra two and a half hours a week um so that was one it's not huge dollars but that was actually um an request from the building to have better coverage Mak chaos if school yeah shocking anything else huge thank you to not just you but to the entire team so I will and we'll need and actually let me just go to Capital real fast so you'll see there's nothing being requested Capital right now for fiscal year 25 but we put a placeholder for improvements to address the building temperature and I mentioned in there that we're doing the cooling study and hopefully we'll have something that we will still be able to jump on the the capital um uh committee's uh calendar if we can and then really looking out the only big item that we have even for the next four years is really just determining that building and the roof covering so so there's nothing I I updated that we had a rough assessment done for all the schools in 21 we made a few little repairs we have absolutely no concerns with that and the on-site Insight plan puts that at like 20 years but we know we all know we can get longer than 20 years if you have a good base of a roof so that um we're still holding it there as a placeholder in 26 but that can all also be pushed out probably another couple years and it could be depending on what we decide to do that we just never replace that that road because it it it's not an investment if you're looking at a 20-year investment it might not be the right thing to do so other than that our capital is looking pretty um empty um so we'll see what comes forward um from the cooling study but uh before you leave tonight I do need you to approve separately the operating budget and then the capital budget so we can submit it to each of the two or speci can I get a motion to approve individually or oh you can do uh the operating in capital budgets um as Don has presented to share first drafts with the town Christine M so moved second Amanda BR second thanks Amanda all those in favor Kristen I'm not sure if you can hear us yes I can hear you Kristen Abberly yes thanks Kristen thank you I forgot to check with you Kristen do you have any questions on um I'm assuming you're no I'm good thank [Music] you um all right thank you and any questions that you guys have feel free to reach out um yeah we'll we'll get in touch okay perfect thank you uh consent items these each need to be approved um so first and these are all in the package that was sent um earlier uh so the first is the approval of the September 19th meeting minutes so request a motion to approve those do it as a package all right um thank you so let's take a step back then so there's the minutes if you do have any edits I didn't notice anything um flaring donations do you want to give a quick summary or sure as Don mentioned you know Pine Hill wouldn't be Pine Hill without the CSA and um they have uh generously donated including ourselves $50,000 to um support uh additions to the playground including the climbing structure that you have in your packet as well as um some other items that need repair um so thank you to the CSA for that huge donation that in addition to some of our own funds will kind of bring Pine Hill playground back up to Snuff um with a few additional bells and whistles so yeah just to piggyback on that so we've agreed to fund about 10 $15,000 worth of repairs we're we're sharing with the CSA the slide that's has been non-existent um we're doing the open slide and also uh repairing another piece of equipment we're cost sharing that so it's about 15,000 that you'll see coming out of the building funds and that's part of their the gift from CSA to sort of I make that all happen and the last is just the grants so this we started this last year just getting school committee approval of the grants that we um have been that we have been um awarded for fiscal year 24 just to um sort of round that out I gave you the amount and sort of like um if we receive annually if we don't receive annually one thing I should point out when you look at your budget book for 25 you'll see in the title one Grant was much higher in 23 that one does um fluctuate based on our free and reduced lunch increase uh so when you go over the 5% threshold is where you get the higher amount which is where we at the 40,000 level um we were under that this 24 so it's really our October Sun's date from last year so it's 18,000 um we do fund a position with this grant however we have have carryover money from the 40,000 so it will be okay but we'll have to keep an eye on that for fiscal year 26 um speaking with our director of um Food Services she feels that we're going to probably be back in the 5% um for Sherburn in in 26 so in 25 I mean 25 my years I could not in [Music] um so want questions on that makees sense all right motion to approve the group of concept items as presented you know I'm so sorry um make for the last for the minutes from last meeting um mega attended and provided the update Ariana was unable to attend and it's got both of them done okay great we make that change thank you yeah uh um so moved Christine msh any second second amand discussion all those in favor hi hi hi Kristen Kristen Abberly yes unanimous all right um informational items so including the package or the uh newsletters for November and October I think you guys have probably received those your other mechanisms as well uh do school committee minutes from June um feels like an alterity go and then the regional meeting in September um just for kind of awareness and and what what's going on there our next meeting is the fifth I thought we had one in January but that might be the joint joint that's joint um so any items I know that I've talked to some of you guys about like committee updates or whatnot and you know if there's nothing to duck we don't obiously need to force it but I'll reach out when we come closer just to make sure that if there are any updates we'll we'll cover those at the meeting if there's anything else that comes up through talking with any of the stakeholders in town uh we can evaluate getting that on the agenda as well anything else cool so we adjourn at or motion to adjourn so moved CHR second second all those in favor uh

seven I'm I'm sorry I'm sorry Kate um John what is the it was a almost a $5 million gap I think that's what Kevin was talking about with the cuts and the ask in front of the council is three million right now so okay thank you numers right okay thank you I just want to make sure um I appreciate the clarification and then if you could if you could throw that last slide up on on the screen for a second um I want to ask a question but I I think it's helpful to have that visual okay I'm trying to find it now give me one second k no problem thank you Mr wson [Music] Pate was that the one with a bottom total budget request of 179 million correct the one at the end Kate yeah the very last one thank you right before okay there we go there we go perfect thank you so I just want to ask this because I I think like part of this is like I want to make sure I understand it correctly when we talk about those salaries that are and services that are currently being paid for by Esser dollars that would be new to the general fund in my head I'm still looking at you know when we talk about to turn the lights on budget and maintaining the services that are are currently be being provided by the Esser funding I'm thinking that that two point Sorry the 10.

welcome to the November 14th regular meeting of the an arbor Planning Commission for detailed information on meeting procedures please review the full printed meeting agenda provided MX Kelly will you please call the role chair Lee I'm here Vice chair here uh noting that secretary we will be coming to the meeting later in the agenda commissioner Mills here commissioner hamers SMI here council member dish here commissioner s here noting that uh commissioner Clark will be absent this evening commissioner Weatherby here you have a quorum thank you moving on to agenda number three may I have a motion to approve the agenda motion by council member dish and seconded by commissioner Mills um all those in favor of the motion please say I I motion carries uh going on to section four minutes of the previous meeting uh may I have a motion to approve the minutes of November 1st uh 2023 moved by commissioner Mills and council member dish um I wanted to note that we got a note from Barnum with respect to amending um some of the clarifications what do we have to do in order to make that happen yeah I think the minutes um so we did the the communication indicated that uh mix Kelly had referenced that they a property owner requested um to be included I think we did correct that on the record uh later in the meeting so um I don't feel like uh that needs to be addressed that communication is shared just for your reference perfect thank you so much all right um I will put it to a vote then all those in favor of the motion please say I I I any opposed not seeing anyone the motion carries uh next up are reports to the Planning Commission and written Communications we can start with council member dish thank you very much chair Lee uh city council was very busy with Planning Commission business last meeting um and uh several things past first reading the setback adjustments to the Lockwood PUD and the Brierwood PUD zoning both passed first reading the elimination of downtown premiums also passed first reading and the revision of tc1 setbacks also passed first reading thank you mi Kelly or Mr Leonard no manager report this evening okay thank you do other commissioner officers or committee Liaisons have anything to report if nothing else written Communications are included today in today's packet so we will move on to public comment this is an opportunity for spe a persons to speak up to 3 minutes about an issue that is not listed as a public hearing on this agenda we will first call on individuals present to address the commission then remote participants to speak during this public hearing remotely please press star n if listening by a phone or use the hand raised hand feature if you're viewing through the web link for phone access please call 877 853 5247 and enter meeting ID 9776 6341 1226 City staff will select callers who've raised our hand using the last three digits of their phone number or by name if available you'll hear an automated announcement that the host is allowing you to speak and when speaking please move to a quiet area mute any background noise so that we can hear you clearly for either method of participation please state your name and address at the beginning of the comments is there anyone present that would like to speak seeing no one we're going to move on to remotely is there anyone that would like to address the commission remotely there are no hands rais Mr chair give it five 10 more seconds just to make sure and welcome to everybody that's in the audience all right I that I will sorry uh of course right right on the Edge of Time uh one hand was just raised so that is phone number ending in 534 you have uh permission to address Planning Commission for three minutes good evening this is tomber calling from lowertown in an arbor I'd like to encourage all of you to read the letter Julie R sign attach the agenda storm water management should indeed be get top of people's minds in any significant planning activity for City such as ours in a river valley here in Michigan where the impact of climate change are being experienced as increased frequency and increased severity of storm events please value our natural resources and respect the value that our local ecology provides to us if we respect if and please plan for it I did not apply to beond the comprehensive PL the hearing committee and I'd like to tell you why the Administration has signaled policy directions that would be financially beneficial to me and others like me could that be the outcome of this process I would not have wanted to have even the appearance that I was somehow influencing the outcome in a matter financially beneficial to me and as Mr Leonard explained how the selection was done uh some people were left out who were qualified who have spoken a lot previously and made their voices known and who are likely to speak again and like make their voices known uh as some of you may know I've spoken at Council and Planning Commission uh for the past several years so I get that and I see where I would not been ticket uh under that criteria I'd like that criteria to be applied a little bit more evenly there's one in particular arul who publishes a Blog called danam Arbor and over the past year here here's his guest writers on that blog Kirk Westfall Michelle Hughes Adam Goodman Dan Adams Abdul Raman ATA and Jessica L talk so the writer of that blog and those voices have all been heard quite a bit and are all likely to be heard quite a bit going forward uh and we're talking over years uh in the past uh so very similar to me and regardless of what our personal beliefs are what dire things should go I think if you want to have any Legacy to the criteria that you've laid out in applying for selection of this committee I think it should be applied a little bit more evenly and would suggest you remove the name Ben Connor gy from your list thank you thank you any other callers there are no other hands raed thank you we're going to move on to agenda item number seven public hearings scheduled for the next business meeting with that I will turn it over to staff a public hearing on the following items will be held uh by the an arbor City Planning Commission on Tuesday December 5th 20123 at 7 p.m.

we are going to start with the Pledge of Allegiance and I will lead that I pledge allegiance uned States appreciate everybody coming here this evening first off we'd like to excuse Kimberly dugdale who's at a training this evening she won't be with us this evening um Dr wght we're going to turn the time over to you for some uh informational stuff and some awards so time is yours thank you Mr Merill uh Mr Webb could you come up with Mr Archer bet to recognize our character count student awards all right thank you board if we could have the students that were recognize for our the noble character I think you're one of them come on up who else do we have all right Dylan come on up all right so the month of November we had a list of students that were want to recognize for the character trait of noble um you can go ahead and stand here and face the board members and get a good look at our Noble students so we do this schoolwide and the our advisory class goes over these character traits and and then we asked the teachers to nominate the students based on these traits so one of the I'm going to read three things of what the noble character is it sets a foundation for a virtuous life and a commitment to Excellence is steadfastly adhering to high moral principles and values to lead your life and consider and observe the one who does what's right the future for that person is peace so these two are we have I'm going to read the names of the others as well so we have Nia clung Kaden Edgington Isaiah long Dylan Nez who's here Angie Garrett Alex Jud who is here Maddie Wallen Brooklyn Jones and Tren and tricky all all honored for the Noble Trade of in character of noble so want to recognize these two young men for being here tonight and give them a round of applause thank you guys do these boys know they're have to talk next item on the agenda would be uh Miss Burke horn she is our student body president and we've asked her to give us a report from that perspective all right welcome like you said my name is born and I'm the student body president I'm going to give a super brief recap of what the events and activities that the student body have been able to participate at the high school so first we started off with BR day um this was a really awesome event where students faculty members and the community came together to help improve the environment at blidge teams like student council NHS and sports teams all came together to participate so it was really it was an awesome activity and I really enjoyed volunteering at this the next activity was the senior sunrise and so this is annual tradition that student council puts on and it's held at the football field and on the left you can see Senior Grace Macwan and this was really enjoyable and all the seniors had fun waking up at 5:00 a.m.

that's the second Tuesday of the month at 5:00 pm at this location if there's nothing further can I get a a motion to adjourn a motion of a second from Chuck all in favor that's unanimous also thank you very much

for d when hello thank you thank you so much for everybody for being so patient I was having technical difficulties but we are all here and we're going to go ahead and get started um Russell do we have Miss MC cheffrey online Okay so we have Miss MC cheffrey present Miss Gibson mcen myself miss melb and miss SS and we're going to go ahead and get started with the special board meeting study session regarding our student outcomes focused governance work and our board goals and I'm GNA go ahead and turn it over to Mr Man so we can go ahead and get started thank you so much Madam president members of the board um we're very fortunate to have Dr CTO Ramos with us this evening to continue the work that we did want to say it was two weeks ago we had a lovely Friday evening together followed by some time on Saturday um and one of the things that the board practiced on Saturday was how to establish smart goals for the board goals for the district and so our work here tonight is to establish those governing board goals um we we have some tool sets around the room we'll have handouts for you with data I know we've sent it out via PDF to you we've got some large charts on the wall that we'll take advantage of we have um Dr dupin um Dr Lauren Dr Pomo um and Tyson Meyers with us uh to provide some additional support with any questions about the data and I think we've got all the right people in the room to do the work this evening and you know the hope is if we're able to establish those goals this evening then prior to the December 12th governing board meeting we will have another study session to work on the board's guard rails for the superintendent um and if for any reason we're not able to complete our work by the start of our board meeting tonight at 6:30 then that work I would assume would spill over to December 12th and we would work to complete that and then move on to guard rails so with that I would like to turn it over to an even better man than J man um to kind of guide us in our work this evening well good evening or good afternoon everyone good to be with you again how about we just jump right in meaning that um we've got data on the walls uh that your leadership team has put together uh and as you mentioned hopefully you've got your your packets with you as well um if a board member of MC cheffrey has data in front of her as well she can uh start to look at what's jumping out for her and so that's what I'm going to ask you I'm going to ask you to pair up with someone uh come on over um start walking along the wall you've got staff that can help you unpack any of it if necessary questions that you have by all means please that's what we're here to do tonight so again pair up with someone come over to the wall look at the data and board member ex cheffrey if you would look at your packet from where you're at and then just kind of think about what's jumping out for you what I'll invite you to do is bring like a marker or pen or pencil and then just kind of put your initials next to items that catch your attention on the data and we'll begin there we'll give we'll give you some time to to do that the same for that noise I think it's the fridge oh I was like this whole time I was like what is happening over here okay okay I was like like it sounds like some sort of creature is over here okay that makes more sense now I was like is somebody taking a really long bathroom break in that room right there like that's what I thought was happening whole okay you know I meds this morning for [Music] for up oh okay cool okay okay oh I see that's fine yeah I got you have 4 minutes found is not yeah it's lit one us Eric what was the like I know the state definition of Fay but the continuously enrolled that was just a different term but it still means Fay so they had to be with us 10 days first 10 days then the first 10 days the time to the test and consider those percentages maybe I don't want I was just saying for the that's all good to work for the sake of statistics sub groups because there are less than 10 kids and zero percent doesn't mean anything when there's one kid um or three kids really yeah it vares from like there's percentile so you not don't have whatever the school is scrubing not everywh you'all been able to visit about what what you noticed yeah we did was Clarissa and we all on the committee to help establish the I stayed the last day to the vertical ulation and actually that may help you look you're looking at you know each individual by that as the whole sorry wa what what happened to me that's sh try how is that attached again is it through the case I was thinking thinking make sure students are meeting the criteria I said was [Music] seems Seems to draw for some reason start I have add really basically a I just saw for the rest of the year or I'm dying right now because I am dying you drowning now okay Bor what what did you notice um go ahead since Miss mcre is not in here I'm gonna diff her to her first and she's online so we can hear her and see what her thoughts are and then I'll bring it over here miss MC cheffrey yes hi can you guys hear me yes okay great um so just quickly I mean clearly we are not moving the needle um just in general um uh a couple student groups that that emerged to me is African-American students and emergent bilinguals but then also in 2022 2023 middle school math um less than 10% of our middle schoolers are passing math um in this past year um and that's really concerning um so those are my initial thoughts thank you Miss MC cheffrey um Miss SS did you have any different on similarities UMC can you bring bring your mic up a little bit Clos sorry thank you so math in general I have issues with um I noticed that in most grades reading is higher um but I see especially like between Hispanics and the African-American students that they're significantly lower than reading in in most grades it doesn't follow for all grades um the other thing that I was that I was wondering about is like our kids that are continuously rolled from first 10 days to the end like it's very low um so I noticed that um and then we had some conversation about others but I'll let her share those ones okay thank you Miss Caleb uh yeah definitely doubling down on the math um which we don't have math intervention in our district um which is a common piece um that you see like reading intervention takes a priority so I want to definitely have conversations about math and then in addition to um as far as ethnicity subgroups African-American but also our American Indian population stood out to me um a number of times and I was I guess this is kind of a positive um the economically disadvantaged subgroup was only 1 to 2% lower in most cases than the total which is good like that that's a you know to not have such a big gap is good similarly we were talking about kind of the flip side our phase students were only 1 to 2% higher than the total which is not great thank thank you Miss Gibson mle um your mic thank you um I mean I just looked at um like most of the black student data in both reading and math obviously the math is worse also I mean for the last three years we can't get one black eighth grade student to pass math test that's pretty wild to me um and I'm also trying to remember again when did they implement the growth thing was it just for last school year or the school year before as well are you talking about Epic no like where they they gave more weight to the growth in these oh exact path that's what I meant sorry sorry I was like I sorry I meant exact path EP book Netflix of books yeah the growth was a consistent element we're using student grow Stiles okay okay I just didn't know if there was like if these were all equal data sets that have been like weighed the same way more information okay this is just hi good afternoon um this is just achievement okay yeah yeah so for a to f up until the pandemic 50% of the school's letter grade was cut in half okay 25% was student growth targets sorry I know it's been a long day I don't mean to cut you off these are just percentages of people who are passing that math test yes ma'am and that language ARS test and the test has not changed since 2018 to 2019 the test itself the items have not changed the vendor changed we went from um a merit which was a a camber in based vendor to Pearson okay um but Arizona Department of Education has owned the items so the items were just imported back into the the testing system so so that's really what I was getting at nothing in this the way that these things were measured nothing or weighted nothing has changed so this is all equally comparable is what I'm asking okay that's all I wanted to know I didn't know if the test changed or anything like that just to make sure okay so then if that's the case um then yikes even more so all right thank you Miss Gibson mle yeah um I kind of have the same observations the one that obviously stands out the most to me is our economically disadvantaged um children especially as they get into the older grades with their English um language arts test the ASA um they dramatically get lower and lower and lower as they get older so we really don't have any rating support systems either for older kids so that's something that for the upper grades that maybe we need to look into along with Ma intervention to because yeah that's not one black kid we can get to pass that's that's not cool those are the observations that we have Mr Ramos I don't know if you or Mr man did you when you were out there talking did you guys think of anything else a lot of a lot of the same themes that we just discussed kind of resonated um the two things that I would add um I'm I'm particularly interested in eth grade because um I was able to be present when we were doing to work with our families to make the adjustments to our strategic plan to extend it by three years and one of the things that was very abundantly clear from those families is that one of their value sets was for us to prepare their children to be ready to be successful in whatever High School their child chose and as we look at these eighth grade numbers they're not numbers that indicate a high likelihood of strong success in high school so um you know one of the things from my perspective that may be an appropriate Target for a goal to honor that parental concern would be to choose eighth grade for one of those goal sets um and then I think the other piece that stood out to me outside of our black students um the emergent bilinguals um American Indians as subgroups or native American sorry I was reading off the page there um was the uh special education subgroup like we have some years with those groups of students even where the group's not small where you know we literally have um zero students passing so if we were to look as an example um trying to remember which grade level I saw it at here oh yeah here it is it was for sixth grade math if you look at our student students receiving special education services it's not a huge group but it's also not a small group and there's some of our most marginalized students there's 59 kids and zero of those 59 kids um were able to pass math you know yes the black students at one out of 36 is terrible but zero out of 59 is you know sadly even worse so and I want to double down on what Sophia said with the like phonics and literacy supports um as the grades get older like overall the ELA percentages don't go down as the grades get up but when you look at the subgroups they do but then math like the overall last year sorry in third grade was 2014 14 then it goes to seven eight and nine like what so like phonics and basic literacy supports and upper grades but also foundational math number sense numbers and operations in our Middle School yep I think another important thing that maybe folks don't think about with math is the high school graduation requirements are more specific with math than they are as far as what credits you need and which specific classes you need and so your f um like you can take English credit classes and who knows what any of those classes could be but with math you have to take specific math courses to graduate and you're if you're already behind then you're already behind MH so and I feel like you know once you get into upper grade standards and specifically comprehension like on the ELA side a lot of those spiral math not a lot of spiraling yeah math is yeah yeah there's there's no there's no high school math that supports basic skills so if you don't show up with the basic skills you start behind and without outside help you're going to founder MH everyone okay so now that we've um gone through what you noticed in the data um thank you for sharing um and you've also mentioned what student groups you're noticing um next question is going to be where do you think the board should focus attention on and so I don't want you to answer here I want you to actually work in small small group U for a little bit uh so if if it's okay the three of you can work together and then the two of you can work together see if you can come up with like one to three goals that you can collaboratively have a conversation about and then U board member MC cheffrey I'll ask you to kind of do that on your own from virtually and then we'll we'll see what what one to three goals you you come up with what I'm going to do is I'm going to project an example of a smart goal because I want you to pick back up where we left off and um put try to try your best to put it in this format I'm trying to project here in a sec as you'll see I have pretty much a blank one that has all of the makings of a smart gold I'll make that a little bit bigger as all the makings of a smart goal uh try to really pinpoint a student group it could be an entire uh well I want you to pinpoint the grade I want you to uh or if if you wanted to be a specific student group you can be specific to that too um want you to use the Baseline uh percentage and also the part that says meets grade level or above on that's the tool that you're thinking for a measurement tool so how are you going to be able to assess so that's G to be all of these are key components for you and trying to come up with one to three smart goals and work collaboratively with your partners and see what you come up with and let's see if we have some recurring themes between the board and superintendent team you have questions you have leadership team here ready to come over and support you you have any additional questions for them okay give you some time resp I really think so one of the things Sor I agree I'm just grades for the put us in a position oh yeah yeah sorry so but as far as which group to pick I'm torn because as much as I'm called by the fact that zero out of 35 African-American students past I have a difficult time trying to recommend targeting just 35 out of yeah think you're doing enough to raise this and that's valid too yeah whatever whatever you're putting into place support groups so I would be very comfortable with a goal targeting africanamerican students I'd be very comfortable with a goal targeting Emer Lings and I would and I but I would place the bilinguals one in language arts I believe just because of the nature of that concern um and then other group for me that's very troubling especially question who in special great question on a science [Music] topic but there was not in a master schedule kids had to have so many and I think even if they take okay yeah yeah yeah [Music] so it's like you gain what's the math test called oh yeah the a is same now I want that's no those are really good yeah that's a good point I was wondering that how these could be connected to that as well so yeah so if we thank you yeah please yeah so if we stayed with our African-American students for math based on what you shared which I efficient should have an impact on all of these student groups achieve I descri but then it makes me question the focus on emerging bilinguals yes our all e graders are only at 20% but oh %% why am I looking oh I'm looking at third that's why yeah I was like all e graders are suffering right now yeah oh sorry Welly to so for example say I mean this number stud the conversation was year we mov zero 35 and then our debate that we had if we target 35 students are we failing others but what Katie pointed out is whatever we put into place to support those 35 would be in place for all students so yeah really only need two students fast to even bring that up to 5% I mean I almost wonder instead of doing a blanket like it has to blanket well saying yeah it gradually just goes down to zero super interesting about the number is if you look at the total number of students following the C total number of students increases which LS me part of growth in total count maybe the influx of new students so where's so where's [Music] the realistic what do you think well we were try it's hard for us to I think it's hard for me to gauge what's realistic without talking number oh sorry eighth grade math I feel like it would be black students there's zero um I just don't know in five years like that's us you know one each person increases this a big percentage right so like I just don't know what years especially given it seems that they've gone down steadily many kids do we have every year Well given that in some of the other years one of the most mbers I see is two out of yeah so if you assume that you could achieve two out of 35 that sounds reason to shift two additional students each year oh yeah 28 0 to 28% 28% is sad but no no I meant that just feels like a lot to me but question for the group for the sub group I think it's a but it does change over so 28 would help protect us against the 6% and you know a lot of those I think it's I think that's definitely wor I mean that is yes but I want to align to the Strategic which groups did you oh it is you said 2 I think we should do way to think about might 2028 Yeah by 202 We're not gonna make miracles happen months the question hea do we want this oneoc on the minim proficient this one do we want to focus on high proficient or do we want to proficient yes it directs people to focus onar the ELA skill double when you talk about the emerging bilinguals was there a particular grade level you were looking at Target you also t as that would take so this then if we do proficient highly proficient that was that was going to be our second um goal was emerg by Lo third grade ELA I think either way I was leaning so we just need thatou you want percentages of we want percentages of kids who score of eth grade students who score oh my now we need to decide how much oh my God 7 I know but just but this this is what I mean like what was it 73 18 were partially seven that is helpful I'm so excited about this because this is like I nerd out's like I'm gonna give lindzy a spreadsheet she's gonna be all even when it's depressing numbers okay so for the first one from MP what this is where you want to be realistic I am not I not trying to set us up for failure I will not so I need some but I will not fail we just have to get better so 73 to 72 full Academic Year kids will earn a school 2.5 points you only have to do one% you just have to get better you just have to get better and same thing with highly proficient so we just have to move one% kids so a handful of kids so it's 3% we just have to get 3.01% to get another two and a half of the 10 that sit in acceler it's not that like the kids aren't growing data person the other day actually showed was working with my staff and had a really great metaphor he showed like know the people movers at the airport and he's like here's their goal and then like they're always going different speeds right so it's like here's their goal and they want to get here but you know whatever their luggage was too heavy and they they made growth but they didn't quite get to that goal but guess what now the next goal is up here and it was just like a visual like I watched my teachers like because they were my teachers were frustrated because they're going well I had this kid that but they went from being in the orange to being in the red because then we go look at the color bands and it is disheartening you went had a kid that went partially to minimally even though they grew sorry that was a side bar so what would be so statistically between five and s% which I may feel I would like that number to get under 50% less than 49% should be our like less than 50% of our kids to be and especially for newer teachers I mean that feels like in a different Stratosphere I'm sure to even try to be thinking about that than this one is really good he doing third grade and I don't want to start and you don't want this percentage to start off being whatever the problem we're seeing it doesn't matter who the individual corts areel As A programmatic System's in place you don't know what kids you're gonna get especially KS and speaking of transition cohorts I think our cohorts are very deceiving when we have such trans yes2 when you were talking about the factors is there there for the letter trades if we can get emergent bilingual sces up do that weighted in a different way or 48% would be five average of 5% per year already docent okay cross all thir probably so if you want to be specific I think that's one that's simultaneous into a you're focusing this is just horrific like Ela they're all kind of simar but what spiral we could actually have algebra every they don't have to take math their senior year and we kids actually both so for the last one accelerated kids that were but we just don't have that many kids remember random we were on where we were talking about like pre pandemic we talking and the first Target was gonna be we have an online class for algebra so so we get by separating our kids out weach for two hours and everybody all Strat that we use for them so even though there's one more student successful in something kind of going back to what we talked about on Saturday if we have a goal around it then then we can focus on India so you're saying eth grade grade so right now they're at 2% that is [Music] it two different test classify bias yeah Mak some the you pull the state average right um special educ or did you not get that were you not is not could include or yeah they could be double that cre I literally think I suspect normal science just proficient um I don't know how I if I could work with Joel and Mora every day because I feel like I could record you both for ASMR and go to sleep to your voices every night just read me any five% five times St z% of them are passing ice record wouldn't want to do that it might be considered the wor we don't have it we could just I'm just yes for typically so Bond and over could go towards curricul online platforms or apps that assist with language develop gotta it couldn't go towards the staff thank you unless we say it's for no it's interesting how similar all of it is can we not use there's two types of override yeah there's m&o and there's they change da is so it's devices and Equipment but the maintenance and operations are we now keep in mind we currently have one and the maximum we can request is 15% and we currently have 15% so if we pass if we only are on track to go out again in probably 2026 even if we pass it it would provide the same amount of the same percentage with currently receiving so it won't bring new monies into the system now what we could do is we could look at the priorities of that override because there's a list of things that it has to Target like right now I know it's some special area Construction how we kept math P or not math art PE music Etc um our assistant principles are specified nurses are specified full dayk is specified and then that's another place things could move if the state decided to fund full day Kay we could then say okay now we have that F we go to full the next time we write our override in 26 we'll remove full day from the list and we'll replace it with yeah you know programmatic yeah resources sorry did you just say that the legislature let me say telling a joke aspirationally aspirationally I would love to see them speak it into existence affirmations um okay to you're just hopeful focus on E grade got were looking at the special education maybe maybe so should we stop we have three I would write as many how is that helping there's a prosec that a lot I'm like really you're pron we are going to [Music] the percentage proficient of e grade maybe it's just because I get yelled at work it's good somebody can tell I mean yeah I get drawn into you're like sorting things and there's like pen scraping is not a sound that I like why are you lovingly smack all right y yes all right we're going to go ahead and regroup we had some conversations and I would love to hear the goals that we came up with to see if we can incorporate them together it sounds like we are on the same vision from what I overheard so Dr Ral um I'm gonna go ahead and turn it over to miss MC cheffrey first just because she's online Miss mcaffrey did you have some time to think of some things let's hear from you yeah and I like to hear from what you guys all came up with too maybe before I talk much but um I'm still kind of stuck on the middle school math like um I I suspect that you know those grades all not all being under 10% is related um and so maybe just following a Cod cohort might be you know or doing a middle school math goal um or or something with a middle school math cohort um and I think that I heard some people talking about um maybe our black students you know and I think um I think we should be looking at um discipline as well if we're going to Target a student group because if if the student group say is not in the classroom um because they're either absent or they're in a um suspension you know that's going to be a a a challenging part of that goal but something we should definitely be looking at um and I don't I had a lot of time to think by myself so I don't want to get into the house but you know an algebra option I think I heard you guys talking about but I think even like an after school algebra option would be a cool thing for us to consider and then I'll let you guys chat thank you so much for that Miss mcrey well you're obviously not too far off um right before we broke out into these sessions Miss Gibson Miss Gibson and McAn and I were having a conversation just about that and how the data with our suspension or dism policy or discipline data that we have um correlates with the data that we just received so um I know part of this framework that could live in guardrails um once we get to the guardrails if we're specifically talking about a certain group we can go and Branch it off into the guard rails and make those goals in the guard rails to make sure that both of those pieces live you know hand inand so perfect because that's exactly what we were talking about over here um I know that our group we were talking with Miss SS and Miss MB and we also thought that the eighth grade um math was very very um saddening to look at and the way that we proposed it was moving after speaking with Dr dupin and you know him giving us a little bit of background on the minimal proficiency versus high proficiency and how many points we get if we move you know a certain group from minimal to at least partially thank you partially proficient how that can give good points so we came up with a goal that said the percent of eighth grade students that score minimally proficient on ASA math will decrease from 73% because that's what the percent percentage that we're at right now to 48% by August of 2028 and the way that we thought of that in instead of doing a cohort is that we miss s made a good point that when you focus on eighth grade it kind of trickles down to the fifth and sixth and seventh grade because now you have teachers and admin kind of looking at if this is the goal for all these eighth grades what are we doing for these lower grades to make sure that they're that goal is met by the time they hit eth grade or graduate so um and the reason why we did minimally proficient to partially was because of the conversation that we had with Dr dupin and maybe he can elaborate a little bit more on that that um but if we move them to proficient the the percentage from them being from proficient to highly proficient is actually very very close so if we could at least get them to that part it it kind of not naturally happens that they'll move to the higher one and that's like a 2.5 um increase and that goes into the letter grades if I'm understanding correctly so that's why we made that bad goal um but it's kind of aligned to what you said so that's amazing and now I would love to hear from oh and the other half of it I'm sorry just because they're related yeah and then we did another part that says the percent of eighth grade students that score proficiently or high proficient on aasa Ma in math will increase from 9% to 34% by August of 2028 and if we're looking at 2028 that's five years that's basically giving us 5% per year year which after speaking with um some of the admin it's it's kind of doable it's a little bit challenging but it it can't be not done so those are the some of the ones that we thought and I would love to hear from Mr Man and Miss Gibson McLean so um our conversation we kind of bounc back and forth between looking at the broad groups and looking at the subgroups and um one of the things that um Miss Gibson mlan shared with me that I thought was actually very insightful is that even if we focus on a subgroup the tool sets and the um interventions that we put in place wouldn't be put in place just for that group it' be put in place for all groups so if we can get that subgroup to rise All Ships will rise together and um to stay with the eighth grade math theme um we had two groups that weed for eth grade math so two two separate goals one was our black students who currently score at 0% for eighth grade math um while it only represents 65 students um we feel that what would be done for those students would also impact the other students in the other areas um and we were looking to move that from zero to 28% over the course of five years which is pretty aggressive but the other thing that we know is that when we're dealing with subgroups you can end up in uh atsi for those subgroups and then that percentage that you're working against currently is 22% and it may be going to 25% so we wanted a Target that was 25% or higher and we also looked at um our uh students receiving special education services and moving their eighth grade math percentage um passing from 2% in 2023 to 25% in 2028 and we had a third goal around third grade ELA but I don't know if we're ready to move there yet or not we have a third goal on heels but figured we'd finish the math start with the math yep math right and then move on from there yeah for the math portions what it sounds like is that we're kind of all in in unison that our eighth graders do really need to be attended to when it comes to this math rate especially because we're sending them off to high school and we're really setting them up with no Foundation um I I have a couple comments when yes go ahead Miss MC cheffrey um having just been at the um the student um outcomes Focus governance conference in San Diego um I will say that some of the several of the sessions I went to um they had made a goal around their black students now a lot of these were black leaders but I think there is something there because it is a complex subgroup because you have a discipline Factor um um and a discrimination Factor um and I think special ed the same way it's a very complex subgroup so um I do like the idea of of doing these um these groups and then I I just want to share with you guys I don't think I've shared it with the whole board ever but when I when I first came on the board um Stanford Prescot who was on the Phoenix Union board um invited board members from all the feeder districts into Phoenix Union to meet with Dr gtin and he was very honest with us about some things and he said kraton is failing their kids in math now that was nine years ago and our our student achievement was better than it is right now so we have got to do something with these math with these math scores thank you so much M MC cheffrey um Mr Ramos the board leadership team um great work so recurring theme came up for mathematics and a conversation about um student groups that you're you're possibly considering to narrow your focus on um question is what which ones of the or which ones of those you think is going to be the best fit for you as a team um considering that I took notes for four potential um versions of this and and it could be more than one it could be more than two that's completely up to you what I want to propose to you is if there's anything that you want to focus on in the earlier years is there student groups is there grades is there you know Ela is there anything there that you'd like to have a conversation about um want to make sure that we we we don't leave without exploring everything that you possibly can so I'll open up the floor and see what your thoughts are I think we can iron out the math pretty quickly because there seems to be values alignment here just want to ask to see if there's anything with laa or anything with other student groups I know for our team we looked at um third grade ELA um one of the things that that Dr pombo shared with us is that there's also the ability to get I think 10 points to support um letter grades for the schools through third grade ELA and again I'm sorry it's Five Points okay sorry I misheard so oh five for ELA and five for SEI no it's and for SEI correct yeah so in our in our thought process was if we're even if we use the aasa scores as the target if we're moving emergent bilinguals language skills the even if we're not using the AEL score as our goal we will move that AEL score regardless so I think that's why we had 10 points in our heads because we thought we were moving that SEI goal as well um and by targeting that emerging bilingual group at third grade it's currently at 1% for 2023 and if we could move that group to 25% over five years that would have a significant impact so yes Miss MB do you want to share the one that we had because we had it on this we were kind of thinking about the same thing yeah um well one I I think there's benefits to both we kind of went we stuck with the eighth grade thought of like looking at our eighth grade El's and whatever you're going to be doing for those would trickle down um specifically kind of focused on something that was brought up whenever we met two weeks ago um around the lack of um like early reading phonics literacy that you know and how to meet that when you're at a middle school level um so we focused on the eighth grade El scoring proficient on a Zella to increase from 12% to 177% by August which isn't a huge jump but it would put us over the state um we got some data over the way that our district was versus the state too and it would put us higher than the state and that's always good for certain people out there that are trying to get rid of certain programs but I also do like the I think you can look at it either way if we look at the third graders you're also trickling up I would just want to make sure that if we do a third grade goal we aren't just focusing on Phonics and literacy instruction at the elementary level that when we when we get to the input we are also thinking about that eel for the Upper Grade yeah and I think um one of the biggest things that I've seen is that we do get a lot of um kids that are in the older grades that do not speak the language and there really isn't any intervention put in place for them we have read better B better we have all these programs for the lower um grades but when it comes to the you know especially your Junior High kids they're really struggling because they're put in the classroom and there's really no intervention for them so for me that's why I kept sticking to eighth grade or maybe we have to do fifth grade if it's a little better better and stay there but we we don't have enough or any um resources for that subgroup which is fifth sixth seventh and eth when it comes to emerging excuse me emerging um bilinguals so I would love to see a goal yes the lower grades are are important but I feel like that's a big gap that we have right now and it's clearly shown through the data every single year or emerging bilinguals if you look have decreased every single year so that's very conc concerning so so one thought i' like to share is you know when I look at the guide post that doctor Ramos has provided us it shows three goals because that's sort of the you pick three you know you're well targeted for success but it's no more than a five so one thought would be to Branch out into four goals and perhaps have two eth grade math goals but for ELA have a third third grade ELA goal and an eth grade yal and then we'd actually be able to sort of span a spectrum of things particularly if we want to be able to Target either more than one subgroup or have a target for overall plus a subgroup um it would give us multiple measures but they would be multiple measures that are sort of integrated with each other and so we might not be um watering our goals down in the same way as if we had five completely Divergent goals and would be ious for Dr Ramos's input on that as a pathway yeah I mean this is the magic of the work that you as a board are taking to dive into the data your leadership team has put given you a a a zooming out version of this you've been able to explore a little bit of zooming in and with that he's right I mean you get one to three you're likely to reach the one to three goals four to five you could get four or five but you're going to want to make sure you have the resources support that and then you still have guard rails right that you're going to entertain and that's going to require some resources so taking an approach of this I want you've said it I just want to make sure we're all clear that you're you're accurate you're very accurate in saying if you get an eighth grade goal your leadership team is likely to come back with interim goals which are going to be measurables leading up to eth so they could come back and say you know we want to look at fifth sixth and seventh and so what happens is your goals your District go your board goals um are leading away because the interim goals that the leadership comes back to can end up being in some cases campus goals so that the whole system is aligning and everyone's rowing in the same direction doesn't mean that anyone gets a pass not that anyone would want to think that you just want to make sure that you align your entire system that way so same reason if you go with anything in the early years you are sending the same uh message as an entire board and the leadership team that the measurabl is is is going to have everyone everyone's in on this on this movement um and so if you go with four yeah you're likely probably to get those four as long as you're making sure that you as a board allocating the resources that he's recommended and then you know you get to also vote up or down on the measurables when he brings them to you um and as I'm hearing the dialogue because there's excitement I will caution to not push inputs on him um because if if he if he feels forced to put inputs in place and they don't work out it's what we discussed at the training then as a board member I'd hope that you'd be willing to stand with Integrity to say these were actually my recommendations and they didn't pan out I know that's not what's happening here I just want to make sure that there's always Clarity on this the fun part will be that for you as a board you get to sit there and say I want to be convinced that these measurables are going to get us there superintendent actually has the hardest job of bringing them to you and convince you that they're going to work yes I mean you you you go with four goals and you go with a couple in the early years you go a couple in the later years you've covered your entire system I want to see what your thoughts your wonderings are on that conversation so for me Mr Man I I appreciate that and I do believe that emerging bilingual should be one of the priorities so I think if we stuck to those four goals and had two different math eighth grade goals the way that you stated um for me personally I think that works too especially when it comes to the interim girls and the guard rails we still have those to work out and they could eventually fall into place of the overall picture that we want and to make sure that these our students are achieving and are being being set for Su success um Miss MC cheffrey do you have any comments thoughts I like the idea of these four goals as well is there a way to just see the FL written out yes all right now I'm unclear on exactly which Flor we land so which the one of them was it's just not written out the same way up there yeah oh so we're not doing Target groups so no yeah I'm GNA add that in there that's why yeah yeah yeah that's I was lost number three then would be the percentage of 8th grade e students that score proficient on a Zella help me spelled that AA will increase from 12% to 177% and then whatever y'all's third grade one which one was your third grade one we did it based on um the AA but I don't know that we'd be adverse to switching to aella if we want to keep those two yeah let's do that common place but we'd need some support from the team on what the current AEL C scores are he's on it he's working on it okay so then going back to the math do we want like we did ours on minimally proficient versus proficient or do we want to look at the subgroups instead [Music] um I honestly for me I like the subgroup idea um but I think like because we were talking about part of the reason we chose a minimally proficient is that often a lot of those minimally minimally proficient students are in those subgroups in the same subgroups so that being said I'm fine with the sub being more specific with the subgroups so as a as a have your cake can eat it to guy um one of the things we could do is we could Target the minimally proficient as an Aggregate and then we could pick a particular you know we could narrow down between the two subgroups we've discussed to capture one subgroup that we also want to track and then we'd be able to actually do both for okay that sounds wonderful we're going with minimally uh hold on it was yeah the percentage of eth grade students that score minimally proficient ient on aasa math will decrease we don't want them to increase um from 73% to 48% in narrowing down subgroups my question for probably Tyson would be which subgroup had more minimally proficient because that might be redundant versus focusing on one where maybe we're moving all that subgroup and proficient if that makes sense that makes perfect sense so it's a good point to note too that um zeroing in on a student group is is is definitely within the Realms you're also going to be getting the data disaggregated too so although you're looking right at a specific student group you'll also get the other groups on how they're performing on that in that Arena so again same way as Mr Man said it's not going to be an either or yeah so if we were if we and it's very interesting so if we were to look at the two groups discussed our black students we had zero of 3 five so that would be 100% scored minimally proficient if we were to look at our students receiving special education services we had one of 57 that was proficient so that would be moving from 98% of minimally proficient so the larger of the two subgroups is our special education subgroup um but the lower performing group is our black students and that 0% even though the count has changed from over the course of the last three years um it has been 0% since 2021 sorry I'm trying to get the math you're mathing um the minimally proficient is included in these percentages it's not but it's the opposite partially yeah yeah one more time my that's so there is I'm like is there a if you're minimally proficient are you proficient so the the proficient and highly proficient is our two students are one out of 57 so the um is there something below minimally professional no it goes par that's all I wanted to know okay uh partially proficient and then minimally proficient so that percentage they're just saying it in a nice way Y is those two groups yeah so what I did is I just flipped the percentages unless you gathered specifically minimally proficient data we gathered specifically minimally proficient for goal one so we would need that number if we wanted to replicate that for goal too it's easy to do it for our well I don't know that it's easy or do we just want a proficiency subgroup we could go proficiency because it's the transitive property right yeah and if you choose are you listening my husband the math teacher hello I'm wondering if leaning on the African-American subgroup might be good because of that alignment with the work being done on discipline and strategic plan and it doubles down on all that alignment I don't know y yes I say yes so the percentage of are we still sticking to eth grade yes yeah so black eighth grade students and then what else can you finish off your numbers what else did it say will increase from zero% to oh yeah that's easy I forgot zero to 28% yeah we use 28% I like 28 by yeah we we could we could also use 25% like we discussed earlier but I don't know that that 3% is going to make 28 is good make or Breakers is the measuring tool ASA yes yes just waiting on this one yep so goal for Tyson was able to determine 8% is the current proficiency and so [Music] um I I'm looking at our other 12% to 177% so if we were to make a similar change here we might go from say 8 to 14 or 8 to 15 I don't know if there's a preference among the board 15 I took Tyson's advice because when we're looking at like the ASA one you have a bigger sample size right by averaging 5% per year but then Tyson was also looking at like the state and our historical gains and with a zilla specifically and those tend to be much you're crawling more than you're running so Tyson is 15% from eight to aggressive over five years do you think that's doable I think it's doable yeah okay how we how are we feeling good I feel great miss SS do you have any added comments suggestions how do you feel about these goals I'm really okay um Miss MB I think we get a gold star for being awesome Miss MC cheffrey I'm happy with these goals okay Miss Gibson McLean I'm happy with it I think uh maybe Dr Ramos will also take a liking to our our quirkiness like all the other vendors seemed his favorite we're easy to work with people you don't need to lie we your favorites yes um I I like these goals I think they really do align with a lot of this stuff that we hear and the five goals previous goals that we had that had no goals to it attached but what they say basically translate to this right by looking at the data we we believe in one of our goals you know in being inclusive and and Equity well this would this is what Equity looks to me to making sure that my most vulnerable students are achieving at the same rate that their other peers are so I'm I'm really happy with these goals I feel like they also translate very well with the Strategic plan with what Mr Man said and what the community has said eighth grade was a huge concern for a lot of our community Comm members because of the high school um transition so I think we're right on the money and hopefully when we take these out to the community they they can agree as well also cool that we started like near the same ideas yeah we were all kind of thinking the same thing and we didn't have very different answers so it just shows that how aligned we are for the students and that feels good yeah so on that note you mentioned as you prepare to take him to the community um the encouragement for you all is what you just experienced and what you just did that it'll be the board taking it to the community U Mr Man relationship here I just want Clarity again on here right the board will lead the community engagement so that means that when you put these drafted goals in front of your community for feedback that you be prepared to articulate how did you come up with the percentages so how did we go from saying decreasing from 73 to 48 feel really good about you as as your coach that you will be able to be just fine and stand in front of your community uh more than one board member for sure right uh meaning that what we say in governance is when it's one board member presenting to the community you're campaigning and so it's at least two of you uh it is teamwork and so that's the part that we said this is this work is to be authentic and you're modeling it so yeah that's key as you prepare to go to the community I do I want to see if you have any questions or thoughts before I give you some homework for next time we got to get together well I just wanted to do a plea to the governing board so um we first of all super proud of you because I'm strangely I'm not competitive and yet I think we're catching up to Roosevelt so so so um what's really exciting is this Thursday night we have Community Council and um one of the things that we really wanted to do for Community Council is give them a heads up on the student outcomes focused governance work we're doing but because of your both heartfelt and efficient work tonight we actually have draft goals that we could share on Thursday night but as Dr Ramos pointed out to do that we really need several of you there so um this is my plea for anyone who can be at Community Council Thursday night um I know Sophia's already on board so but it' be nice for her to not have to stand up there by herself so please do not let me stand up there by myself I will gladly stand by her side on any given day but it's as Dr Ramos pointed out it's more powerful if it's multiple members of the board so what time does it the actual start thing start not when there when is it open and food right right so um I think we open for food at 5 yeah 5:45 but I believe we start the program at 6 Avon will probably do about 10 minutes of announcements I think so somewhere in the 610 to 615 range we should hopefully be jumping on to student outcomes Focus governance thank awesome yay um and I know I can't be there obviously yeah I know thank you and we'll make sure the community knows why you're not there thank you [Laughter] there was juice everywhere I won't do it again um this is great um I'm glad that we're going to be able to work on this and let our community know on Thursday so if anybody's listening please come to our community council meeting on Thursday and I think we did great work and we're ready to hear what homework we have left Mr Ramos so homework Dr Ros I'm sorry no worries no worries um homework is to consider if your vision is is is that you own your vision um and that means that in time you'll memorize your goals you'll memorize your vision because you want your vision to be aligned to your goals and I love that keep mentioned your strategic plan you're are aligning everything in one space um and if the answer is yes then great uh we'll we'll stick with the vision that's printed on the wall if it's a no then we really want to have that conversation when We Gather again because it'll also be connected to your guard your the superintendent guard RADS um so just for consideration reflect on that and then I'll be sending you some some materials that you can read on it won't be too much but I'll make sure that I send you some materials on guardrails I'll send you a short video clip of some of the work that's happening around the country so that uh you can really wrap your mind around and coming in already as well with some one to three guardrails that you'd like to to bring for consideration with with your colleagues and we get feedback just as always from Mr Man since he's the one who's going to be tasked with addressing the guardrails um the pain points that we sometimes describe so think about what are the themes that you keep hearing in your community about things that are non students out that are non- student outcomes so these are the things that we hear around the country safety and security it's teacher turnover it's professional development it's um discipline it's uh all of those other topics that are not what students know and are able to do look forward to that rich conversation with all of you questions thoughts or wonderings any other questions or comments Miss MC cheffrey I don't have any thank you thank you Miss SS awesome Miss MB Miss Gibson McLean no Mr Man no I don't either I appreciate all the work thank you guys for working so hard being here at 4 I know it's been a long day but I really appreciate you guys taking the time to do this and thank you to the team for giving us the data it was awesome yes thank you all right and with that we will adjourn our special study session meeting and we will come back for a regular board meeting thank you guys oh my God it's telling me I don't have hello oh thank you Buenas noes good evening to everybody we're gonna go ahead and get started and we're going to go ahead and start off with our land acknowledgement crayon School District understands that our community of schools is located on the ancestral land of theam Jude and akam people who descended from the hokam and have inhabited to his lands since time immemorial the oam whose name translates literally to people are a vibrant culture and Community spanning countless Generations into the past continuing to thrive in the present and carrying a powerful Legacy for Generations into the future with this acknowledgement the Kon School District formally recognizes that the traditional care and keeping of these lands by indigenous people is an aspirational model of community stewardship that we are committed to honor with practices policy in human religions and Dr dupin if you can please lead us in the Pledge of Allegiance iedge Ali to the flag of the United States of America and to the rep stand thank you thank you um and that brings us to roll call I have Miss Gibson McLean here here myself Miss SS and Miss MB Miss MC cheffrey are you online with us I am perfect it looks like we have everybody here once again we want to welcome everybody to tonight's meeting and remind the audience of the request to address board cards that must be must be completed and submitted to the board secretary if they wish to speak to an agenda item our board secretary for tonight is um Russell since Hilda is not here miss Hardis is not here so so if there's any board um comments up there they can be handed to him um board policy provides for two cards White cards are to be submitted in order to speak to an agenda item and blue cards to be submitted in order to speak during public comments due to the open meeting law board members are not allowed to address items that are not on the agenda and that's per our policy [Music] BH um that comes to our approval of agenda and I do have a quick um motion to move some stuff around so I move the governing approve the governing board approved the agenda um with making 4A superintendent report go after 4B which is governing board um reports so the only change I want to make to the agenda is um changing A and B to make it 4B and 4 A second all those in favor I I I miss MC cheffrey I hold on sorry one second yes um I was just going to move to move 7A up um before the uh consent agenda for those folks who are are here okay perfect so that makes sense did every um Miss Hardis did you get that Hilda missis is she on Russell thank you I can hear Hilda but you guys don't seem to be able to hear her okay did did she get that thank you Miss MC cheffrey I just want to make sure she she got everything that was going she got it but she has comments hold on okay and we apologize Miss MC cheffrey and Miss wadis are not here because they're both out ill so that's why we're hold she's she's giving me instructions stand by thank you I'll be quiet okay so you guys someone needs to amend the motion for the approval of the agenda so you need to add that other part in there as well soad I amend the motion to approve the agenda with the changes from Miss Creo doll of 4B being moved to 4 a and as well as 7A being moved to uh before five I second all those in favor I I I perfect um Miss htis was that perfect for you perfect thank you it takes a village all right and that when that with approval of agend agenda done now that brings us over to public comments and it looks like we only have one okay perfect I would like to welcome Miss Marquez up to speak thank you so much for being here and you will have three minutes okay thank you uh good evening board Madame President superintendent man executive committee and kraton Community um my name is Nicole Marquez and I've probably met most of you here but I am here for two reasons uh the first one is that I am excited to officially announce my intent to run for Schoolboard next year and um as a parent of three kraton students and the founding president of the kraton academy PTO I have a very strong vested interest in um the continued progress and success of our district and in today's National Climate climate of Schoolboard Madness I am uh happy and feel lucky to have such an effective and stable board to join hopefully join to hopefully join um and um for anybody that might be here who lives in the district and is registered to vote please come see me after and sign my petition so I can get on the ballot um the second thing I would like to mention is that on Saturday a group of 13 parents students and teachers met at babra bilingual bookstore to discuss how we can best support our dual language schools here in Arizona um I'm happy to report that some great ideas were shared and we will be meeting again on December 2nd to continue building support and to plan for possible future action should it be necessary if anyone would care to join us feel free to email us at du.

gmail.com and December at balabas December 2nd um from 11 to 1 is when we'll be meeting again thank you so much all right that concludes our public public comments and that brings us to 4A which is governing board reports and Miss MC cheffrey do you have any anything to add um I would like to give a report about um the student outcomes Focus government um governance um uh conference that Mr Man and I attended but I'm going to save my voice um until and and bring it to December I will just say two things what one thing that was really great about it is that we heard there was a lot of student voice at the conference and there was the kids repeated several times that they are facing enormous anxiety and it's it's a reason that they're staying home because they're they're not feeling safe in the classroom for a variety of reasons um and just generally facing a lot of anxiety after coid so that's contributing to our attendance um and this is kids across the country it's you know it wasn't Craton kids but um I know that we're having a a spike in um attendance issues and and everyone is and um from the kids we heard from um they are facing anxiety and do not want to don't feel safe in the classroom don't want to be in the classroom for whatever reason one of my own children fa this as well preco actually so it's a very very difficult and serious issue um and then another thing they discussed a lot which I know we've discussed before is that kids need to have somebody one person that they can go to as a safe person and if you don't know who that kid's person is it means they probably don't have one like if if these are kids who are really quiet and not your you know leaders in the classroom but if you don't know who that student's person is who their safe person is on your campus then it means they probably don't have one so I thought that was a really cool session and I I mean I have like 15 pages of notes so I will bring it back in December assuming I have my my voice back thank you thank you so much Miss MC cheffrey Miss sis good evening everyone it's so nice to see a bunch of people here tonight um I just I'm really excited about the work that our board has started to um do we spent a whole weekend together not last weekend but the weekend before and tonight um before this meeting um and I'm just really excited that we are moving in the direction we're moving um the second thing I want to say is I'm really sorry you guys have to sit in these seats because I sat in them last week when I was here and they actually really suck so I'm really really sorry about that and I know I talked to Jay about getting some new chairs because those are really bad um I also want to say uh thank you to um the people that prepare our meals when we're here for dinner um we had great food um when we were working together and then of course tonight so um I just want to thank them for being um available to us for breakfast and and for dinners thank you so much Miss MB um really just ditto to what she said I'm really excited about the work we've been doing and will continue to do um and it's just really it's enlightening to and validating to know like we are so in alignment we get feedback from our community from our staff um and we're we're able to do this good work because of that alignment um and not every district has that so um I'm just really excited about all of it I also hope everyone had a wonderful three-day weekend and hang in there because it's about to be what a Fed Day weekend so almost there thank you Miss Gibson McLean I mean I'm not going to repeat everything but sure um I agree with what all you said and uh if you haven't had a chance and you're really looking for some entertainment go ahead and go on our YouTube and you can watch all the conversations we had last weekend and today I know some of you are just dying to go home and do that so please go ahead and do that but honestly though if you're trying to figure out what the heck we're talking about because we haven't given an in-depth uh explanation of this student governance I we've voted on it and discussed in the past but as far as like what we're actually doing and how the conversations we've had um honestly if you really want to know you can go on YouTube you can watch what we've discussed so far um and and and Community Council will bring we're going to be bringing some things on Thursday to community council at least our goals that we just um figured out today so I'm excited moving forward I think um we're in a good place if things feel good um hopefully we're not just like believing things feel good and they're not good I wouldn't want that to happen but I think things are good right now so hopefully it keeps going that way and I know I think for me it like feels good and I know we're going to hit some Road bumps and that things aren't going to go as well as they might but I think that we're all on the same page and that we'll figure it out even if we don't get to exactly where we hoped we would be so not that I'm not saying we're going to meet our goals y'all but I'm just saying that I know it's not all going to fall apart and we're going not going to scream at each other if if that doesn't happen so that also feels very good thank you oh yeah sorry I forgot I'm on that uh so Mr Man and I are ex officio members of the of the student conduct I don't like calling it The discipline committee y um it's student conduct committee um and so we've met a couple times already uh we've been digging into some interesting content um I guess it's probably a good thing that I'm there even if it's not that exciting for everyone else um so we've been talking about the law a lot and um I think you know um I'm really grateful for the staff members we have a student as well who's on the committee um and so just grateful for their time and energy that they're putting into this work um and we're making progress so we're going to continue to make progress we have another um meeting coming up the week after Thanksgiving I believe yeah I think so yes the Tuesday after thanksgiv or yeah Tuesday after Thanksgiving we're meeting so looking forward to continuing the work there you can also watch those on YouTube back you know there's plenty of hours of entertainment for you watch on YouTube thank you Miss Gibson McLean well I'm not really gonna go into it a lot too but the student outcomes FOC Focus governments work that we're doing is really amazing right now we did do a two study a today study session and we had a study session today to meet our goals and our goals were kind of adapted to the information that are on your right side for those that are in here we have some data and this is how transparent we're going to be when we're talking about our data so after the board meeting if anybody wants to head over there and see where our data is and why we decided to adapt this new framework is to be really intentional with our students and making sure that what they're learning and the um the outcomes that they they do and make sure making sure that we are doing everything possible to make sure that they're succeeding and not falling behind so that's a little bit of the data that we got to talk to about last weekend and today and um as mentioned before Community Council would be a great place to for anybody to come and join and hear about the board goals and why we decided to choose those board goals and have Community input on that it's very important that our community takes ownership of these goals as well because when we're working together that's the only way that we will be able to produce these outcomes for our students when we all have the same tone going around so I would love to see everybody on Thursday whoever can come starts at 6m we do have child care we provide food starts at 5:45 and it will be at Papago um Elementary School District so I'm hoping to see as many as you there um to get a little bit more of this sofg work or the student outcome Focus governance work um I also attended Our Family Resource Center baby shower that we had we had a community baby shower which is one of the most amazing things I love about our Family Resource Center we had about um I I want to say a little bit more than 20 um families come they got free diapers we got food we got to play Baby Shower Games and this is something that I know the community really loves and at the end of the day this is important work because those babies eventually will come feed to us and how awesome that they have a place where they can actually call Community or a home so thank you to Our Family Resource Center for putting that um baby shower I know we have two a year this was the fall we're gonna have one in the spring as well I like to say we because I show up and volunteer a little time so I take a little bit of credit for that too um I it's almost like I work there but I don't um so that's awesome and for any other event that are going out in the district I know that um Mr Man us as board members would love to attend them so if you guys ever have any invites in your school districts I see a lot of principles here that you would like to see us at just send them over to miss Horus and we'll make sure that if we can and our schedule permits we will be there because part of being an elected official is also being my partaking in these things with our community if I don't know my community then I don't know how to best advocate for them so if you create that space for us and invite us we will try to be there at least I will I try to show up everywhere and that's the end for my governing board report and we're going to go ahead and turn it over to Mr Man for his superintendent report thank you very much Madam president um and thank you for the reversal I'm going to comment on several of the things all of you have commented on and so I appreciate the kindness because um I feel like I didn't want to steal anyone's Thunder but um and I will go light on councilor great City Schools as well that um conference that Miss MC cheffrey and I attended together a couple of weeks back because I don't want to give her an opportunity to share but I did want to point out that um I both that it was quite honestly one of the best conferences I've ever been to because the focus was so much about the types type of work we've been doing with student outcomes Focus governance and as Miss MC cheffrey pointed out there was a lot of student voice present um in those conversations it was really powerful and one of the things I really appreciate um that we've seen from the student outcomes Focus governance work and we saw reflected at the Council of great City Schools one of the things they do very effectively is when they try to solve problems they don't just work with governing board members and they don't just work with superintendant they kind of bring both sides of the equation into the space and um create a space where everyone's working together to create improvements which I think really aligns with the philosophy we see emerging from the partnership that we have here and so it feels like a very good fit for the work that we're doing um and so that I think was was very very powerful um I sat in on several sessions as well I'll probably share more after Miss MC cheffrey has some some time to share a few things because we did sit in on a few together because sometimes it's helpful to have two people see the same thing and kind of be able to talk about you know they saw in that experience but one of the ones that that we kind of split up to cover more ground on that I was able to attend included Santa Ana School District in California and one of the things that they focused on was um trying to provide better supports for their special education students and one of the programs that they developed was instead of doing their trainings that they did for their Special Education team as focused for that team they built training that was for every teacher in the district and so you know what I really liked about that was it was a focus on um it's kind of that old PLC um kind of concept of this isn't my kid this isn't your kid these are our kids and so that our kids philosophy was really deep within that and one of the things I really appreciated about them is I said hey we have um one of our items coming up um is related to our director special education I said well we have a new person who will be joining us um how open are you to having conversations with our team and they said we love partners because if we share our work you will leverage what we've learned and you'll do something with it and whatever you make better all that we ask is that you share it back with us so I mean one of the reasons I love education and particularly the K12 space is that we do all share and try to help each other improve and so to have you know a group of stay away that's willing to help support us I think is is super powerful so that was kind of the power of that conference that was my best example um I really want to thank not only the board for the student outcomes Focus governance work this has been powerful I shared with them that I'm not normally competitive but when Dr Ramos said that we set the record for creating draft goals I like kind of gave a little you know fist into the air um because you know I know we have the best board in the world so it's kind of nice to get that reinforced for us but I also wanted to take a moment to thank Dr dupin Dr Lauren Dr pombo um Tyson Meers and the rest of the cinaa team um I know everybody dropped everything to try to pull data together quickly so we could do this work not rushed but efficiently and even with specific you know data manipulation requirements like we wanted to see you know total student count versus number of students passing rates and all of that stuff I know that meant pulling several data sets together to get that done so I just wanted to thank all of you for the extra hard work um to support us in doing this because this doesn't sometimes it looks like oh we just grabbed this stuff and we're doing this work but there's really a team behind the scenes that's that's helping to support us and allow us to do that um and then um just um many thanks to uh Miss Gibson mlan for her support of the uh know I can't call it discipline committee student stent support committee student conduct committee um and I think our co-chairs in the back of the room even been from that group and a couple of our members are here tonight um so uh I just really like that work is really important um and that team has really really kind of drilled into it and they're moving quickly and they have a lot of moving Parts they're dealing with but one of the things that was mentioned earlier was all the legal structures that are tied in and so having Miss Gibson mclan there to help us with um some of those State Statute questions really has made things I think go much more smoothly so that's been from my perspective been very much appreciated um learning about the criminal code we are we're we're deep we're we're like up to our elbows in criminal code to remember there's a student there right yeah there were a few comments that you know I won't share in in in public again so um and then the last thing that I wanted to share just as an awareness item is you may have heard through the media that there was a press conference yesterday afternoon um there was a group of um I guess Republican lawmakers uh that that came out to talk about a plan that they would like to put forward um to make some adjustments to the state land trust funding and how what prop 123 is used in order to create some um salary increases for teachers and so the number that's been bandied about is roughly a $4,000 per year increase for teachers um you know of course as you know working in public schools and knowing how hard our teachers work 100% in favor of seeing more money for our teachers um I was with a group of superintendents this afternoon um Howard Carlson the former superintendent from Wickenberg was kind of leading our group conversation with a member of the Senate that was part of this group and so one of the things I appreciate is we did at least have the opportunity to create awareness around some of the things that happen when these conversations occur where sometimes people don't take all the moving Parts into account so one of the things we shared that people didn't understand when 20 X20 happened a few years ago is if you give people enough money for a $4,000 increase and Dina who's sitting in for for Miss Shapiro tonight May fix my math for me but it is my belief that in order to give a $4,000 raise the state needs to provide us with $4,840 because there's roughly 21% in other um you know uh sort of required benefits costs so things like State retirement uh Social Security uh you know Federal and and state taxes and all of those things factor in and so sometimes they forget that and you may have heard a lot of noise in the news our district actually exceeded the 20% by 20 um because we really had a focus on that but there are a number of districts that weren't able to make it there and I think in many of the cases it wasn't Foul Play by the teams that were doing that work in those districts it was the fact that they technically were not given an adequate number of dollars based on you know a lack of understanding of how that math works so um so we'll see what happens with this if it catches fire or not um but I just wanted to share my appreciation out to those leaders around the state who are trying to keep people honest if they're going to make a promise make sure you're promising to really give us enough dollars to to fulfill on what you're telling people we're going to be able to provide so and that's was way too much but that's all I have to share this evening no that was perfect thank you so much okay so that brings us to our next agenda item which is being moved up 7A which is approval of exception exceptional student services director so I'm kind of really excited about this one um I know that this is something that the governing board has been talking about lately and it we've I'm just excited to get new people and get started on the new things that are going to come so I don't know if Mr Man or Dr Lauren I'm gonna turn it over to our expert Dr Lauren thank you uh thank you presidents kuo doll and members of the board sorry I just suddenly have a th frog in my Thro uh so we had a comprehensive search that was conducted for our director of exceptional student services uh human resources department advertised in the typical ways that we do uh through Frontline through ad as well as through asbo and aspa uh as well as indeed uh we had eight applicants that submitted applications and uh or eight applications and then of those six were screened and invited to apply there were two internal and four external candidates uh from that we had five participants in the interview process um they also completed an in basket activity uh the interview panel consisted of teachers members of the exceptional student services team members of the curriculum instruction and assessment team as well as a parent as a result of the process there were four candidates that were then selected to present their 90-day plans which were part of their in basket to that interview committee following that presentation the candidate that was referred uh met with the executive team uh Mr Man assistant superintendent of teaching and learning Dr dupin assistant superintendent of business and development M Shapiro and myself uh we held final the final interview with the preferred candidate and the candidate that we are recommending to the board this evening is Gretchen Kaiser Gretchen Kaiser grew up in Scottdale Sheed studied special education at Arizona State University she moved to Chicago where she began her career as a teacher in 2007 she returned to Arizona working with Scottdale Public Schools as an elementary special education teacher curriculum specialist assistant principal and then principal from that position Miss Kaiser then worked for the Paradise Valley Unified School District as assistant director of special education she continued her career with the Mesa Public Schools as a director director of special education Miss Kaiser holds a bachelor's degree in special education a master's degree in educational leadership and administration from Arizona State University so we are proud to bring Miss for Miss uh Kaiser forward for your approval thank you so much for that so with that being said um if we don't have any comments or questions or anything I would like to move the governing board approve Gretchen Kaiser as exceptional student service director for the special education department effective November 27th 2023 second all those in favor I hi I I am awesome yay I'm so excited and Miss Kaiser we would love if you could come up and give a few words welcome to the [Music] team thank you Madame President esteemed governing board members superintendent man and executive team members I am so honored to be here tonight thank you so much for the opportunity to join the kraton family I look forward to joining in on all the great celebrations I keep hearing about Craton I look forward to joining in and building on the many many great qualities that makes kraton so great to be a great District um and I look forward to being a collaborative member of the team that contines to innovate to move our systems forward as we strive for the high levels of success our students and families deserve I'm thrilled to be here I'm honored thank you for the opportunity thank you for your support thank you so much and I look forward to working with you thank you thank you [Applause] yay all right awesome so that brings us to to approval of consent and I move the governing board approve consent agenda items a through n and I'm going to be pulling o in accordance with policy bb- e second all those in favor I you thank you um the only reason why I went ahead and pull o is because there is a cohort that's coming up for the sofg work and right now it's named as myself and superintendent man however after discussion and speaking with our sofg coach too because there's going to be so much work from Mr Man it would be not prudent to send him to this added on cohart since he's going to be boots on the ground working on getting this data for us and all this other info so the only thing that I would like to change is keep myself there and any employee that would like to go from the cabinet or after you have discussions Mr man if you can give us a name afterwards um that would be great I'm not sure how that needs to be added in the background or how that works yeah I I think if if you were to uh make it as written with changing my name to um a member of District staff as identified by the superintendent okay perfect do I need to resay that or can Hilda just take note of that well you we already approved the um consent agenda items except for that one so you would I can just do it um I moved to approve agenda item o the request uh of the 2023 effective School Board cohort great City School travel requests to allow uh travel for Sophia kod doll and uh a staff member of the district as determined by the superintendent at a later date for both uh trips in February and October of 2024 so moved you're seconding it yes all those I mean second all those in favor Hi I hi thank you all right um all right and that brings us over to our educational services so this is the adoption of the 2 for 25 Academic School calendar and possible multi-year Mr Man I will turn or Dr dupin I will turn this over to you gonna turn it directly over to Dr D thank you Mr Man thank you madam president uh we've had a committee working diligently to explore a variety of calendar options and this evening we're going to bring you the uh kind of the current culminating efforts of their work uh for your consideration we have some data that we've collected and really have tried to craft a uh suitable recommendation for next year to get us by while we continue to explore potentially more um substantial changes to the calendar structure overall there's an option for your consideration to look not only at one year but to look at the structure for three years if you wish and Mr Guyer and uh Mr Diaz will be sharing all the details of the committee's work today Mr guy there is a slide deck do we provide our own laptop or I can yeah hold on let me find it used to having it all right here Madame President members of the board executive team good evening and waya noes um my name is Jeff Guyer and I'm here with Mr Diaz come on closer we're here is Representative members of the calendar committee there's a really great slide deck I can't wait to I looked at it it's all we saw it already yeah I'm looking at it right now looks great this is just proof that none of us would survive without Hilda yes that is abundantly clear it's funny you say that because she was a very um important member of the calendar committee oh so yeah it was great to have her on that committee she has a lot of insight and knowledge about what makes a great calendar we're so lucky to have her yay y thank you Dr I'm gonna look off to the left or the right I'm used to having a monitor right here but our committee is has been aligned to strategic plan goal one to provide Innovative learning time for our for our teachers and our students this is based oh thanks that's helpful it was that book who Moved My Cheese now we have the new book who Moved My Cheese back where it's supposed to be the governing board gave some guidance back in September of 2022 and they said that we want to make sure that we're aligned as close as possible to Phoenix Union that we maximize pre-service time for our teachers that we honor holidays cultural traditions and we're open to Innovation and before I go much further I want to make sure that I thank the members of the calendar committee there were formal members and informal members people who contributed there were 14 um certified and classified members of the committee made up of teachers Administration classified people from payroll Hilda as I said so it was a pretty well-rounded committee and they all contributed greatly to what we have to present tonight um it's always been our goal of the committee to present to gather stakeholder input and present data as our decision so it's not a it's not a recommendation from the committee it's a data informed decision based on what stakeholders think um and so we have as Dr dupin said we have the we're recommending the ver revision to 2425 with the option to extend I can look right here and we presented two options to the parents and to the staff this is draft a I think you saw this in your preview of tonight this option starts school for students on a Monday it includes an additional pre-service day for teachers it does not include PD after the fall break and it does and it's a normal school day after fall break and then instead of having an extra day off after spring break it's a return to school for everybody it does make space for Caesar Chavez Day and also the Wednesday before Thanksgiving as a holiday and the conferences removed per the meet and confer recommendation from last year so that's basically draft a and otherwise it's similar to what we have right now it's ends Before Memorial Day we have a two- week break 10day break in the in the winter draft B starts on a Wednesday prior to the Monday that we normally start kind of gives us a running start at the year with students and staff it does include a PD break after fall break or PD day after fall break winter holiday starts on a Friday so the Friday before the winter break is a holiday spring break through Monday so there's a day off for students and teachers after spring break it does include a day for Caesar Chavis day the Wednesday before Thanksgiving is a holiday and the conference has removed per meeting confirm so those are the two versions hopefully hopefully you've had a chance to look through those and I'm gonna let Mr Diaz talk about some of the data and the people actually this is this is still me I I have a quick question go ahead um additional pre-service day that's professional development before uh school starts that's exactly exactly right there are nine days on draft day okay there are nine days now in Draft Day nine days before the student start versus eight which has been traditional for us thank you okay thank you so much for staff we had 247 responses um and it was a mix between 169 certified and 84 classified um you can kind of see how it distributes between the sites oh that's out of place don't go there yet goes last there were 342 family responses 45 of those responses were in Spanish we pushed this out to families in our s'more newsletter through the district through our Facebook page and also out through the sites there were over 9,000 clicks on the survey only newsletter that we sent but we still received only 342 responses so we hoped for more but this is what we got back we know 9,000 people clicked on it over 9,000 people clicked on it but possibly was survey fatigue or just the time of year this is what we got back for our responses I have a question did we have any paper surveys or was everything just digital and online we did not have paper versions everything was online is there a reason why we didn't we wanted to not hurry the process but we felt the urgency of getting the data back and getting it before you because we we know that families and and teachers are and staff members are making decisions for vacations coming up and I know the dist Support Services have to provide for subscriptions and for vendor Services often a year in advance so we felt the urgency of getting this back as soon as possible so that we can make a decision hopefully and move forward with with a recommendation Mr guy Madame President if I may add we've actually seen some nice increases in our return rates on surveys when we use digital tools most of them are their smartphone compatible so it's pretty easy for All Families to quickly and efficiently enter their perspectives when we do it paper pencil that means staff have to enter them into Google forms in this case so there's always number one just the workload and then number two always that question of transferring the respondent's intentions to what's actually reported so we we know that there's work to do in terms of increasing the response rate we have about 3500 families in the district so this represents as much as up to about 10% of our families which is statistically pretty decent um we don't have a way of really guaranteeing that you know one family might not have had more than one response um we tried to make it as inclusive and open as possible so we didn't lock it down to just one account you know like one response per email um and I think you actually had an experience with that so you know we we we believe this is a statistically valid representation of our community and of course you know we would have loved to have had 3,400 responses but we'll continue to to push those messages out with the future surveys okay thank you thanks so about 600 total responses and we want to show you some data that we got back and James is going to kind of talk us through that yeah so this is sort of a graphic representation in terms of the support one way or the other for uh a versus the B part and um so he gets a little bit of information there this is the staff version uh blue is version a I guess that's yellow orange whatever that color is uh version B on there too and uh just to kind of reiterate what Mr guy was talking about our our purpose in the committee was to just be data collectors uh we are not recommenders we're data collectors and sometimes there's some confusion about that U because I mean me personally I I I telling Mr Guy this is like I don't think I would have chosen this but the data speaks for itself and terms of what people supported for stuff so like this one in the staff um is 40% more strong support for version a versus version B and then three times the number of low support for version B versus version a and then the middle parts there kind of like cancel each other out in terms of H how things work for stuff like that so and then for the families uh similar patterns that you see in the staff on there um little slight differences but mostly the same uh 27 % more uh respondents strongly support version a versus version B and 30% more respondents uh who had low support for version B and similar patterns in the little support and moderate and regular support that you can see too so if you can get an indication of there and then uh the most fascinating things to me are the comment sections I always enjoy that part and Mr Guyer uh went through some of the comments and looked for patterns and stuff and these are some of the patterns that he noticed from the comments that were in that particular section um it's like a little part I guess down towards the end of the survey and uh so you can see some of the stuff in there I'll just highlight a few things that I I was a little confused about um that the uh SE seven uh seven respondents favor Wednesday consistency uh this is in reference to sometimes throughout the year where uh you have like a Friday short day and a Wednesday normal day um sometimes that kind of throws people off um I know it throws parents off we still get parents showing up saying you know where's my kid we're like well we're here till the day ends and it's a normal school day or they don't pick up their kid on the Friday when the time so it's a there's uh there was some respondents on that and I thought that was a little interesting thing to highlight on there um the 11 people uh had mentioned that they weren't aware or not informed of the MNC uh adopted change for conference scheduling um and the rest of those kind of speak for themselves the alignment to pxu stuff like that so oops is that it oh right you got to go back to section PA any questions wait we have to go for the big shebang right well let's just call it a choice so the data recommends version a for the 2425 school year and like we said before the option to extend that most respond us favor version a version a fits most closely with our current version it preserves traditional holidays cultural recognition be worthwhile to learn more about what our stakeholders feel is important through the in-depth stewardship resources survey developed by Handover that's something that we can consider late in later in the fall or early spring um but the data recommends version a for 2425 thank you so much for that information Miss MC cheffrey do you have any comments or questions yeah really like I think um it's something I've been hoping we would move to especially the Wednesday before Thanksgiving um and I like that we are more aligned to Phoenix Union now too um but obviously this is it's kind of a big change for us so we just want to make sure we communicate it um really really well and I think um the Wednesday before Thanksgiving will be great for for teachers um but might be a little more challenging for families who are trying to get um preparation done for pre you know Thanksgiving dinner if that's what people celebrate you know um but I think just communication on that because parents are going to have to be home with kiddos on that Wednesday which um um you know makes it a little more challenging if they're trying to prepare a meal um for Thursday but I think this is a really a great move in the right direction thank you Miss MC cheffrey um is there's any other additional comments or questions no um this calendar looks almost exactly like our calendar um and I'm really glad that you guys decided not to start on a Wednesday because it's kind of a nightmare um we've done it before and um you end up teaching um your procedures multiple times because you don't have a lot of students come back to school in the middle of a week so I'm glad this almost thank you Miss MB um yeah I mean ditto and I think I just appreciate the work that you guys did um again of course we always want more people completing the surveys but um that was a tremendous amount I especially I feel like in the past when I worked in this District I don't ever remember being asked about the calendar changes um uh nor in other districts so I just appreciate that there was a lot of input given um I especially appreciate the addition of Cesar Chavez Day because I think we're one of the last districts near us to adopt that so um yeah and the data speaks so thank you Miss Gibson McLean um I don't have anything to add other than that I was surprised by how many how many responses you got to things because I feel like it would normally be lower so I was actually surprised by it um yeah thank you for all your work yeah awesome um I don't have any additional comments the only thing is the same s Travis day I know that we talked about that two years ago and for somebody who was such a pable person in Arizona to not have that as a holiday and really you know take into account for the work that he did for the farmers and it was a big movement you know for us the Latino community so um I'm really glad to finally see that on there I'll say this really quickly that we know it falls on March 31st and on the years when that's on a weekend the holiday will be celebrated on either the Monday or the Friday closest to it I think that's okay un observed okay awesome yeah that's I'm I'm really happy about that so thank you for that um one comment oh yeah go ahead um Mr Guyer can we just make sure for Cesar travez day what can we do whatever Phoenix Union does like if is that how they do it they switch it from Friday to Monday depending on how close it is I don't really know find out yeah usually if it's on let's find out justserve on Friday and if it's on Sunday You observe on Monday make most sense to match probably with Phoenix Union so we'll explore that and we'll get you the information in a board update awesome thank you so much and Hilda chimed in and said Hilda said uh she'll make sure as well thank you okay she will too of course Miss White is would and Madam president if I could make a recommendation of course U yeah I I would it' be my recommendation to make the motion for the three years we can still move forward with that further more detailed surve survey if that survey vets information that there's a shift that's needed we can bring those future calendars back but if that survey um comes back and says yeah A's a is where it's at then we don't need to take additional action we will already be set up to move forward and we can stay focused on student outcomes Focus governance that is what I was going to say too I forgot to say it and you guys can always change the calendar if you're finding it's not working but if this works yeah just let it go and if you have complaints you can refer them to the survey data about how the results came out not necessarily to the committee [Laughter] chairs yeah go ahead and do it all right um I move the governing board adopt the Academic School year calendar for the 2425 25 26 and 2627 school year second all those in favor I I I perfect motion passes awesome thank you guys so much I appreciate all the hard work yes thank you always nice to go the subway that brings us to our next item which is 6B and it's the discussion about the cron Virtual Academy restructuring restructuring per proposal and will that be Dr dupin yes it will okay perfect yes I will give you one second Miss s stepped away for and Miss wat is Miss A stepped away to the bathroom oh I was like thank you H Hilda acknowledge it are you guys hearing Hilda or is it just me no just not just you but Russell let us know Russell is being her voice need to work on your uh impersonations Russell STI to my day J all right Madam president of the governing board once again um this topic is another bit of information for the board's consideration this evening as you know we've been very mindful about how to best utilize our Esser funds and how to prepare for the eventual sunsetting of those funds uh We've supported uh for the last few years our kraton Virtual Academy and we've been looking at ways to continue to serve the communities the students and families who rely on kraton Virtual um while at the same time bringing those Services into a cost model that addresses the sunsetting of the SR funds and is potentially sustainable for a long term so we're going to share the products of that work with you this evening and engage in conversation uh to hopefully get some guidance about where to go next Mr Guyer right Madam president members of the board executive team I'm Jeff Guyer still and I'm principal at CR Virtual Academy and I'm here tonight with Julie Davis she's the administrator at the M Mesa digital learning program hi too hello I'm Julie Davis as Mr Guyer said I am the administrator for Mesa digital learning program I have been um working in mace public schools for 26 years all 26 years of my career have been with that one district and I am spending my 17th year with Mesa digital learning so I am well immersed in in in Mesa and the online world so crate Virtual Academy is in its third year now we've had decline in enrollment matched with other Valley online schools um we currently serve third through eth grade students about 35 students we have at CV a high level of parent satisfaction as measured through Handover uh families choose CVA for a variety of reasons but it's for sense of safety parent convenience student preference medical reasons social reasons uh travel reasons uh but we've diminished over the years we start the first year we had well over 200 students and we had about 110 last year and as I said we're down to about 35 students now so we're recommending for your consideration that we Outsource the online teaching to an approved vendor beginning in January 2024 the idea is to provide quality learning for those families who wish to remain online or transferred to online learning and reallocate our existing CVA staff into open positions at our sites and departments we've explored three different vendors including proximity learning they're sort of a national online school also ASU digital prep local here and the Mesa digital learning program and we're presenting Mesa digital learning program as a Craton personalized so it's very cronish it has a very Craton feel I hope to show you the website tonight um local um coste effective established alternative for our current model of the three programs we reviewed Mesa digital learning stud out as a platform for our kraton Learners as you'll see Mesa digital learning program has been in operation as Julie said since 1999 provides quality online learning while ensuring a Craton look and feel this is you already you already know who Julie is she's right next to me here um she'll describe the program the logistics and the crate and family connection so before we get too far into it I just want to let you know that the students if if if we decide to go forward with this the students remain enrolled as Craton students they remain enrolled as crat Virtual Academy students so I just want to put that out there as the anticipatory said and I also need to turn around a little bit and introduce Veronica Hernandez she's our office manager and she is amazing and she has made the gears turn at kraton Virtual Academy for three years now so is her recruiter Mr Carval who brought her to me one summer three years ago and the connection was made so um so Julie's going to kind of take you through what Mesa digital learning program is like and actually we're going to click on that link not right away but I want to make sure they see that eventually okay that's fine um so partnering with Mesa digital learning programmer mdlp which is much easier for me to reference so if if I say I'm DLP I'm talking about Mesa um like Jeff had said it it really is it's a true partnership and the students are still your students they are still kraton students they are still CVA students St um but the partnership with Mesa allows for you to utilize our content our courses our LMS our teachers and what whatever else you may need um but they are still yours um we are able to provide your district with a reputable costeffective online learning platform for students in grades four through eight you want me to talk about the okay um so Mesa digital learning program um we offer services and support for students in grades 4 through 12 um so I understand that right now you have a handful of third graders and what um Jeff and I have been talking about is how we can still support those third graders for the remaining of the school year um so we have um a proposal and a plan in place where any remaining third graders we would still be able to support them and what we would do is actually develop content for them for the second semester and continue to support them through this partnership and then moving forward it would be fourth through e8th grade so we know you still have current third graders and we did not want to leave them behind for this remaining school year we wanted them to be able to get the support they need I have a question so that that contact that you're saying that you would develop it's not developed yet for third graders you would just figure it out as it comes we um I have um we actually develop all of our content in house so mesa's content is all developed by a team of teachers and a team of instructional designers um I do have an elementary specialist right now who focuses on my fourth fifth and sixth grade content and students and teachers um and she acts as an instructional designer and a coach um I have talked with her and we do have a plan in place to develop that content within the next few months and to continue continue developing it to support your third graders um but we are not expanding third graders for any other District at this time and how many third graders do we have nine nine okay um just so you know I'm going to be very transparent I don't know how I feel about that throwing nine kids away into something that's not even developed yet I know you say you have a plan but in order for me to make the right decision to these students I would need to know what that plan looks like I I I don't feel comfortable saying cool you'll have a plan and figure it out um if and that's why I asked if there was something developed already or if that's something you're going to work on because I don't it's a disservice to those nine students to just say yes let's move on forward and there is really no plan for those third graders yet yeah well the the plan is to develop that third grade content before January so then when the students enroll in January there is third grade content okay so in a month you would create third grade content for these us to provide yes yeah we used to actually provide I'm sorry I didn't hear what he said I don't know what he you used to provide third grade content yes we used to provide K through 12 and we chose to move four through 12 for a variety of reasons years ago um so we had third grade content years ago we just do not not offer it currently okay thank you for answering that question um as we said it allows the CVA students to remain here within your District all right I was saying you're not Reinventing the wheel you're saying that some of that stuff you're not having to build this all up in one month is basically that that is correct but it does have yes yes needs to be refresh and to be fair like my teachers build content every week for the following week like it's not it's not a we're building content on a daily basis that's what the instructional design team does any other questions regarding that okay um it's the it's coste effective as Jeff recom said um it's $175 per semester course which is roughly about per student per year um it allows um kraton to collect and retain their ADM mdlp does not or Mesa does not collect any ADM on behalf of your District you will still collect that on your own and retain all of that ADM um it is guaranteed through an IGA with Mesa Public Schools we are a program of Mesa Public Schools um it supports students in their desired format if they still desire to remain online and we're helping support that desire and it provides a personalized partnership that meets kraton's needs little history about mdlp um we actually started as Jeff said back in 1999 as one of four tap b programs that was the technology assisted assisted Project based instruction we are one of four programs in Arizona we then um grew to one of 14 programs in 2003 there were seven district programs and sever seven Charter programs and then aois came around in 2009 and we became part of that um since 2004 we have supported over 115,000 students from 62 partner districts across the state and in a few other states as well and really our goal has always been to support families and districts with their online le as superintendent man had said previously he was talking about partnership with a District in California and really they're they're willing to share and as you guys grow and learn from that and develop new products they wanted you to share back that's really what mdlp school has always been um is to share what we know and to support other districts and families in in that online space right now we currently serve about 1,800 students in grades 4 through 12 um we do have students who are concurrently enrolled so maybe they take one or two classes while they're attending another Mesa School we have summer school offerings we have full-time students who only attend with mdlp just as students who are at CVA attend and then we do have partner enrollments throughout the state um our staff right now consists of 40 adjunct teachers so we have 40 teachers supporting our students at the current moment um we have seven instruction designers and content Specialists those are the people who are developing the curriculum and the content on a daily basis they're coaching teachers they're supporting students um we have one programmer who is dedicated full-time um to our program and our team we have one registar a data specialist an admin assistant and then myself um and we are continually meeting the needs and exceeding student and parent expectations um just a small sampling of our of our surveys um and you would have access to all of this data as well for your own parents and for students this is a sampling of Mesa families they are overwhelmingly um they strongly agree or agree with the quality of the courses um they're standards based they're personalized um again this is just a sampling of the four of four questions um and but the survey obviously has much more than that we are we're very data driven and um I understand I can relate how hard it is to get survey data back from from families but we do survey our students at the end of every course um we survey our parents whenever students complete a course and then we do survey students if they don't complete a course because we want to know why you completed and what worked well and why did you enroll in all those kinds of things but we also want to know maybe why they didn't complete and what we need to fix and we are constantly looking at that that that survey data from our families and our parents and students um our proposed partnership a couple things that it would provide is an online learning envir environment where the kraton kids students can continue to become adventurous thinkers collaborative Learners and kind kind-hearted leaders so they could continue in the mission that you have already set forth for them um we have a proprietary LMS um so a lot of online programs use canvas and they partner that with Synergy we do have our own system that was developed in house that is actually a product that is approved by the um State of Arizona and it's an easy mechanism for you to upload your upload minutes and collect ADM um that would be given to you um we have relevant and timely onboarding so any staff members that would need to be onboarded we would provide that either remotely or in person whichever the preference is um we have training tools um any training that they need any tools that we need we would provide all of that um we would go through all the ADM collection and how that can be done with the state or should be done with the state um we would support um the CVA team with um State Testing accountability requirements um supporting kids with IEPs and 504s elll and so forth that learning management system that Julie referenced has a crate and look and feel it uses our logo our branding so when the kids interface with their iPads to to take these courses it looks like they're enrolled in Craton um so that's just a nice touch it's more personalized to us um in addition just a few things um additional things the courses are engaging they're rigorous they're personalized for the kids um we have all of our teachers are appropriately certified in the um content area that they teach um so whether it be Elementary or it be a core content area at the junior high level um there would we would provide support with the IEP resources um the kraton kids um they would still have access to on-site clubs and sports and events um we would provide on-site technical support for any of their needs or any of the parents needs um we would also provide progress monitoring tools to um any of you if you wanted it to um any of the admin team for Craton virtual to parents to students um because we do feel like I said that the data is very important um and progress monitoring is a huge part part of that data and then there is obviously opportunities for potential part-time or concurrence should you decide to go that route before we go to the timeline I want to pause for questions so far I know there's a lot a lot so um I'm gonna start off with Miss MC cheffrey Miss McCaffrey so far do you have any questions comments concerns yeah um a couple so um what kraton staff would we need to continue um to m maintain to support this the families still enroll through our kraton district so we would need at least an ed secretary or office manager to work depending on how many students there are enrolling or disenrolling and transferring back to our inperson schools we would need an office manager or an ed secretary who can devote part of their time if there's a lot of students all of their time to that task okay yeah that's pretty much it besides that actually I'm gonna actually pull that back that um and say that during testing time when we deliver the aella test and when we deliver the asasa test we are going to have the students come to our campuses our campus or our campuses to take the test in person so we would need staff uh we would need to either integrate the students in with the classrooms that are there or depending on how many students we have be able to run it in a classroom at one of the schools okay because that's required by Statute right it's required that those students take those tests yeah in person yeah and then they still would have access to on-site club sports events activities that's like at kraton right not not in Mesa they would definitely have access as kraton students to the Craton events and sports and activities yeah cool um and then is have you guys discussed like how you're going to pitch this to parents to these to these families like this is this is what we're moving to and if you choose not to do this what are their other options that's a great question and I will tell you that Veronica Hernandez and I have had the most success with either iners or direct phone call straight to the parents and we would discuss it with the parents first and then kind of craft with the parents how we would discuss it with their child we have a low enough number right now that it's completely feasible to call every family individual ually and let them know what's going on okay and then um to the last to the last bullet opportunities for potential part-time concurrent CSD enrollment what does that mean like is like I think I know what it means but can you expand on that a little bit there are a few different ideas um and and opportunities there one of them might be that a student for whatever reason might need to take part of the afternoon off as an inperson student they might need to take say the last time of the day when they have I'm I'm just going to say mathematics and they might be they might be able to take their mathematics course online with Mesa digital learning um or they might need to start later in the day and miss the first part of the day um they might be able to extend with an extra um uh extracurricular activity that they might add because maesa digital has a lot to choose from especially for the seventh and eth graders they get to pick from all the way seven through 12 all of their all of those extracurricular activ activities okay and Mr Guyer we talked about this when we were visiting gosh last year I think like potentially not we weren't talking about Mesa at this point but um would this be a possibility for like online algebra for kids who are interested in that potentially we're actually Gina uh Clark and I are meeting with um a representative from phoen Union next week to talk about algebra and so let's get some more information about that and see if we can meld that with something like this and come up with something that provides multiple opportunities for our students but it it could be an opportunity for our kids to get that algebra qualifying class in in in place okay thank you Miss MB I have so many question no so do I um so first I just want to say thank you I know this is hard work I'm in the process of these decisions myself um I know that Julie and her team um and their program is really amazing they've given me advice over the last several years with our aoi um so I just wanted to start with that um I did have just some clarification so um if they are remaining CVA students then that means we're keeping our aoi active correct we not using like the itm or anything correct um the sorry mixing in notes and questions here [Music] um for technology Mesa does not provide correct like or we would provide the same still provide the iPads and the Chargers and support for parents um they also have an option to use their own device and Mesa digital has a whole techn technology site uh that explains what will work and what won't work our iPads will work through this LMS okay perfect because I was also thinking yeah like if we can it's not just about making sure kids have technology but if we can keep the same technology you're reducing the learning curve especially with a new LMS um and with the technology piece you mentioned onsite tech support um like I know it's like you guys have on-site techport for call and email if the kids need to phys phasically come in though if they're using our devices then would they still come here I'm also thinking Mesa is a far drive and not everyone has Transportation no our devices are supported by our district it department and that would continue uh most issues we can solve right in the office Veronica can solve them um and other things we have an outstanding it team that can take it on and fix it sometimes we can fix things over the phone for the people they don't have to drive in at all perfect yeah I was like I don't know if all the families are getting down to Mesa um then um the I know you guys talked about State Testing would there be opportunities for benchmark assessments and I'm thinking in terms of like we're talking about all the goal setting and how we're going to progress monitor our students and if they are CVA we want to make sure we're also getting that students are certainly eligible for all the fast Bridge screening and the um the DNA Benchmark testing okay and they are they currently doing that online no going in person they come in person okay um and then I thought I had one [Music] more I had one more but I lost it so come back to me let see that was a marshmallow I know I have lots of notes about it oh I know what it was um because it wasn't explicitly written um what as far as like a typical day because I know our day right now is much more synchronous and mldp is much more asynchronous correct yeah MLD DP n pld ABCD is completely asynchronous okay all right now this so I'm gonna say that I didn't say that out front but is completely asynchronous the parents or the students have time any any time during the day to check in with a teacher and get one-on-one support for the assignments or their progress so far but it is an asynchronous environment okay because that's my only my only concern is just I know that we were offering you know versus some of the other programs out there that are much more asynchronous part of WI our families choose here and my program is that synchronous piece so I know that can be hard um but they do have they can check in with a teacher any time of day like it's not like a these 45 minutes at the end of the day yeah it's um and and I definitely understand the concern with moving from synchronous to asynchronous um and and that can definitely be a little scary and so what we've implemented within our program a few strategies and in order to support our own students who need that live instruction is our teachers do offer what we call supplemental live instruction and students can request that should they hit a roadblock you know I don't know how to do this math problem I'm you know I just took this test and I really need to review and I want to review with my teacher rather than my mom students can request that supplemental live instruction and set up office hours Virtual Office hours essentially with their teacher um we use WebEx in our in our district um some students just want to pick up the phone they don't want to be on camera so they can set up an appointment to either WebEx virtually with their teacher or talk on the phone with their teacher and actually get some live help you know obviously um in in some cases it ends up being face Toof face because the teacher may be at the students Bri and mortar school but oftentimes it's phone or it's webx and so students can make appointments for that um or sometimes teachers will request that of a student I'd really like you know follow you I I see you struggled on these three areas on this math test I'd really like us to talk before you retake that test um and I'd like us to review these problems and so sometimes the teacher will actually request that live instruction so then they can meet essentially face Toof face um you know on the phone or virtually with that student before they progress and and sometimes it's the kids reaching out just because they you know aren't sure how to get started on a writing assignment or they need some ideas for a project um and and sometimes it's you know math review because you know sixth grade math is tough so you know different things like that so we've actually implemented that um years ago and um and and all of our teachers provide that to to all of the students regardless of where they are from and the the students will have access to an online message box where they can send message to their teachers and the teachers check that multiple times a day um our typical response time with our teachers the majority of our teachers do teach full-time in a Mesa classroom and they are adjunct with us um but our average turnaround time is um less than 12 hours our teachers do log in almost 365 days a year um they have a few holidays off um and they can optionally take Saturday off most of them work on Saturdays um but they do work six days a week supporting our kids answering messages providing feedback rating assignments um providing the supplemental live instruction when requested and required um so they're not on 247 but if you ask them they are logged on all the time so if a student does need help or conversely a teacher I'm glad to hear teachers also reach out because I know a lot of our students won't we have office hours and don't we have that same thing you know there's kids who are still hesitant about asking questions even through a message box um so our our teachers we do a lot of um we have a strong onboarding program and we provide professional learning to our teachers throughout the year and we actually have quarterly plc's and and all of those things um and one of our strongest strategies is engaging the kids you know how do we not only engage through them through the content um and make it personalized for them and give them student voice and choice um and Implement those udl strategies but how do we also engage them through the message box and we have a kiddo who has been enrolled for x amount of days and hasn't sent us a message how how are we reaching out to them and so there are some specifics that we have in place from the GetGo but the teachers are really good about reaching out and checking in and asking questions and um you know probing the kids and and getting them engaged through that message box because we know synchronous you know asynchronous can be can be yes Russell I I have a follow-up question to that I think that's what he's he's raising his hand for um this is really good I like what I'm hearing um because I mean we're talking elementary school kids they're not the best self Advocates yet um so what's the engagement with parents when it comes to this and and and is there a method of teaching them it sounds like you're You' you're trying to get you've got those things in place but um can parents reach out if they're concerned and um because I just don't think elementary kids are great self Advocates period you know yes and and and we we get that as well um so yes parents can definitely reach out on behalf of their student um be we have a lot ofal and goal setting and different strategies throughout the courses that really we're hoping to teach students the skills they need to self- Advocate and to have have student agency and all of those things but it's perfectly acceptable if Mom calls for her her 10-year-old you know we we get that um we know that calling a essentially you know an adult on the phone can definitely be scary so parents can always reach out um they will have access to um teachers email um all of our teachers have a unique mdlp email that they so solely use for our um program they can always Reach Out by email they can reach out by phone they can always call our office I'm you know Jeff knows that I'm always available um sometimes it feels like 247 um as you guys can can understand um relate to so parents can always reach out if they have questions as well and like I had said that Elementary instructional designer she serves as one of our instructional designers and Al also a teacher coach but she also supports parents as well um and one thing that we had put in place years ago and we still use with mdp is any of our full-time students so students who are only with us um we actually require them to go through a Readiness module and that could be an option for your kids as well and it's actually um we set it up for one week it's a onewe Readiness module and it's kind of like a unit um that gives students and parents kind of a look at here's what online learning is all about and it takes them through different lessons within that module of time management and how to use the message box and how to submit assignments and how do we how do we take attendance because attendance looks different in the online World um and and we have it set up it is is it extremely easy it's honestly a push of a button so do not stress out about attendance at all or ADM it's very easy um and so we really walk through the kids through that and at the elementary level we really want the parents to go through that with their student as well so then the parent knows how to use the message box the parent knows how to support their kids with submitting assignments or taking a quiz um and so there's that one week Readiness module and then once our students successfully complete that module then that's when we enroll them in courses but we do require them to demonstrate Su success in that Readiness module before we actually enroll them um and we have dedicated teachers for that Readiness module um there there's actually no cost for that module but I do have um the Elementary in in fact the instructional designer for elementary teaches the module for fourth fifth and sixth graders and then two of my other teachers and designers teach it for the seventh and eighth graders um so the students would actually get to know one of the elementary teachers through that Readiness module because she would be there that sounds that sounds amazing yeah like we would I think that would we'd want that to be mandatory for our kids and thank you for the question um another reason in addition to that why we implemented the Readiness modules because we know um online learning is not for everyone and even though I've been in that space for a very long time and mdlp has been around for a long time I know it's not the right fit for every student and every family and as we have um developed our Partnerships we understand that it's not right for every District either and it may be right for some of your students it may not not be right for others so when we talked just briefly about the cost of $175 per course along with that there's really a 30-day trial with that for every single course um so how that works is student is enrolled in a class really they get to engage in that learning and engage with the LMS and ask their teacher questions and do assignments and if they get to we actually do not Bill our any of our districts until the student reaches 20% complete or that 30th day because we understand that sometimes kids get into it and they may struggle or they may say you know what Mom I want to go back in person and students you know change their mind all the time and sometimes families change their mind all the time um so we kind of have that grace period for the first 20% or 30 days before we actually do Implement a tuition charge um because we know students need and families need that that that choice and that flexibility that comes along with education thank you Miss MC cheffrey any other questions comments NOP thank you very much thank you Miss Gibson McLean um I don't I actually don't have any questions now I mean I've heard a lot of answers here about the actual instruction stuff I did have a question about um when this is going to be brought to us for a vote and when that is brought are we going to see the IGA that we're voting on y if um if the board is interested in moving forward with this um we would bring that IG IG back on December 12th okay um and uh one of the things that we would do prior to that is also have our legal council review the IGA okay um I do have some questions I feel uh well I guess the first question is is that we haven't even talked to any of our parents about this right how much asynchronous um time are they receiving in the classroom right now about 150 minutes a day so 150 minutes of live and about 150 minutes of asynchronous so half and half yeah okay um why are we thinking of this partnership because the enrollment at CVA has diminished and it's uh perceived as an Equitable for our teachers to have low numbers of students while we have unfilled positions in the district and also considering the sunsetting of Esser funds our teachers aren't funded out of Esser they're funded out of m&o but the other two people who work at cbaa are funded out of Esser so we have to start making decisions based on the decline in enrollment steady right now but it dropped a lot from last year so that's the main reason why we're considering that and why we're considering Mesa digital is all the other things that we've heard T tonight you know it's personal it feels very cronish they're not out to make money from us they're out to serve our students and our families it's a true partnership okay um I think I would like a little bit more information before we decide I know that you mentioned to other proximity learning and student or ASU I believe it was um I can't make a well-informed decision if I don't know what their asynchronous time looks like what their fee looks like if we have others um I I'm kind of nervous about even having discussion this discussion without having our parents we have 31 Stu uh 31 students I think that's a little bit manageable for us to get a hold of those parents and see how they would feel about their children being sent to completely asynchronous um I'm weary about this especially with the um framework that we just adopted um I I don't see I I just feel like I get the eser funds but I I I believe that that should be that's a more of a budget thing for us at the Schoolboard and if we did not prioritize that CVA school that's something that reflects on the board um directly so I don't think seeking to me this just looks like a an easy out you know by December let's get this going January we'll move all these kids we don't have any parent input we don't know how these children feel about going completely asynchronous and that's what I'm most worried about so if we are going to have these discussions I would like to have some kind of parent input before we decide on their behalf and also see what other options we have with ASU and proximity um especially when it comes to the as synness we just went over data I'm pretty sure our data is not as great as well and moving kids directly to asynchronous um I'm not sure how that provides us the outcomes that we want so those are my kind of things I also would like to see um how much it takes CVA to keep it running um the amounts how much we're spending on our staff those are all questions that I would like to have brought forth before we make an actual decision so we can look at all the Angles and see if this is the best decision for our district and for our students first of all we Madam President we we can provide a comparative cost model and correct me if I'm wrong I think we have that data and we can verify that data with each of the partners in case they have alternate models that we're not familiar with um I I our hesitation in reaching out to the parents prior to having the conversation with the board is we didn't want to Blindside our governing board so um if at this point the board feels that prior to having a further conversation on December 12th we should reach out to families um is that doable in that time yeah so so we can definitely start those conversations and get that feedback um what we would want to do is you know look at the available options we and we may want to structure an instrument or we're not promising them any particular tool set that we might not be able to deliver on or that the board might choose a different one but perhaps ask those questions in relation to you know there are these models available what are you know what are your preferences what are what are things that are important to you um about this dig experience and when you say that the comparison you're not just saying I heard you say cost but we're also taking into account the the synchronicity yeah we we would certainly you know showcase that because what what I can tell you honestly and hopefully Dr dup and and and Mr guy will correct me um if they have a better recollection than I do but the initial model we looked at for synchronous was basically replacing our teachers with teachers you know that would be provided to us from an outside vendor and that cost model was um basically I don't know 95% of what our current teacher cost model is and it didn't replace those additional staff positions that are currently funded out of Esser so to maintain that for next year we would have to move those positions that are funded out of Esser back into M and they were not M costs prior to coid and Asser um we absolutely can do it it's just it's a tradeoff against other things that we currently fund out of M and so that and that's certainly the board's purview to make that choice um so so as we look at that I think what we would showcase for you is not only the cost but what the differentiators between each of those models are this one includes this percentage of synchronous this percentage of asynchronous you know at at this annual cost model um and then the other piece is different models will need different levels of administrative support so um you heard shared this evening the support systems for attendance that are built into this tool set some of the other options may have different requirements to support attendance so we want to make sure we capture all of that so we're giving you an honest overview of what the differences are between the options what about the um with the other two I know we don't have all the data tonight but with the other two um Partners or potential people um what about the the ADM situation so I don't know you may know Jeff the um how ASU Prep does it my understanding with proximity Is that they're not tied into the state and so that would actually have to be handled by our own staff but we'll certainly ask that question because if they have a way to do that for us maybe they work with another Arizona district and they've built away we want to know that because we really want to present to you the honest you know here's the sort of joke Friday just the facts um version of the information allow the board to make an informed decision yeah I would appreciate that Mr Man and I understand that a budget is a huge thing and sometimes um it may seem right now that we can't afford it I guess quote unquote but it is important for us to get a Grand View of things and also part of the framework that we've been talking about is that sometimes if it's going to best serve these students to keep the online school let's say that that was the option and if we have to reallocate funds then that's what we have to do to better serve these students and honestly like this program sounds awesome but for me personally and being a parent of two kids asynchronous is very scary to me um I have a very very smart child he's gifted and he completely failed when he was online so that's just my personal story and maybe I'm gravitating this on my personal views but I it's it's just really hard for me to be sold on these other beautiful things and then that one component that our kids need the most which is the live instruction we're missing so to me that's not a fair tradeoff so I appreciate all that um added on information and hopefully we can make a better decision next time all right thank you so much you oh oh I'm sorry that's all right you're right Miss SS I'm so sorry all right I just had one question um I was just wondering what the transition would look like for our students and family well when the time comes we want to provide something like what Jill was describing that read Readiness module so there's communication with the families and students uh to prepare them for a transition um there's usually about a two week technical transition where the computers talk to each other and make friends with each other um but the Readiness to module as Julie described is one week about five to six days in length it's like a unit of study and um after that they're pretty much ready to go okay thank you um I had two other questions um so for attendants how would that work like does your system talk to our Synergy time tracker beautifully it's a beautiful thing it's it's if we adopt their LMS which it's which we would through the IG it is a one button push per week it's a one button that is jealous easier yeah I am jealous um time tracker is the bane of my existence um does uh is Mesa do you guys follow your school calendar or is it the full 365 days to complete mdlp in essence the calendar report to the state is July 1 through June 30th but each partner District adopts their own calendar so some Partners choose to be open entry open exit just as we are in Mesa um and they allow students to enroll virtually 365 days a year um other partners want to stick to their calendar so they have students enroll like for example you know in January on the first day of inperson they would enroll on mdlp and then they follow that calendar and then their end date is the last day of school in May so it it's whichever the partner chooses um and and some do a mix so you know if you have kids starting March that you could allow them to start in March even if you're starting in January or August okay so we can choose because yeah I think like as we're looking like the advantage to this would be they are still our students but as we're looking at goals and all this data it's really hard to have nine schools on a school year calendar and one not so it would be something to consider um I do I think there's amazing things like I said that you guys are doing in Mesa um so out of the three choices just because I do know a lot about the other two I I feel if we are going to partner this is a really strong partnership I am still concerned about the asynchronous time for our students um and I feel like rushed to do this in January um I like I know we were you know hitting the SR dollars but it just feels very quick versus trying to finish out this year making those plans having a longer transition time for our families um having more time for the staff like I know they could be redistributed in our district right now but that's also really hard on teachers to middle of the Year be put into a new school um so that's my I just I'm not against this I'm just it feels like a lot really soon and and we we don't we don't have to make a midyear transition the board could choose to make an endof year transition um my recommendation would be and I know it feels rushed but you know it really there's been a lot of research that's been put into this we're we're having the opportunity for information discussion now we have the December meeting um my concern is if we wait until March to make a decision what we'll do is will put ourselves on the same timetable we are for parents now just when there's no space to make another you know to to extend things even further so um if we're if the goal is to give parents an extended transition time frame making a decision in December or possibly January at the latest would give them the opportunity to have that spring semester as that transition time but if we wait until May to make a decision we'll fundamentally be back where we are in December um for for the amount of time those families have for preparation for that transition so yeah no I wasn't saying wait until May to make a decision I wasn't implying I I just wanted making this decision about the future for next year like making that decision in the next month or two just makes feels better it sits better with me than making a decision in the next month about January um because we already were kind of abrupt and short notice when we um stopped serving K2 students in this program um and I received that feedback directly when I got some of those students so um I just I don't want to do that again it doesn't sit well all right any further questions comments yeah I just have a followup I assume there's a cost and that's why we're rushing it or whatever if if maybe we could get a board update of like pros and cons um you know layman's terms for me please but like what is the cost of waiting you know doing another semester what are the other proposals and costs that go along with that um and obviously that can be in a board report but that would be helpful to me just to see the pros and cons of all the different options we have out there we can absolutely get that to the board in an update prior to the December meeting so that there's adequate time for any additional questions to be asked yeah especially the financial piece too of it right because we want to be good stewards of our money too um and making sure that we get a full scope of like how much it's costing the school right now how much are we under you know all those fun things um so we can be make better decisions um going forward any other question questions or comments thank you guys I know this is a lot of work and it's a lot of balancing and tough conversations so I appreciate all the work that you guys have done thank you you thank you all right that moves us to our next agenda item which is the eth through F School letter grades resolution review I'd like to also hand this one off to Dr dupin and it's ironic that it's tonight after we spent our study session doing our student outcome Focus governance work so thank you Mr Man um Madam president members of the board uh it is our custom every year after the state issues the a through F letter grades to schools to bring that information to you we've tried to keep you up to date through the board updates about how that's all worked what our projections were so at the end of October they were published made official and we're going to go through those tonight we are bringing forward a little more information that what we have done in Prior years this will be a bit more comprehensive in terms of the structure of a through F how they're calculated and we've also got background information if you should have any questions or things you want to drill down on um relative to specific schools so further Ado Dr Pomo good evening Madame President members of the board superintendent man and executive team and I also want to say I want to thank Tyson Myers for being here he helps lead our our team with assessment and data and also all the principles are here because we're talking about their letter grades today so thank you for being here I'm Gonna Stand away from the microphone but you can still hear me right yes okay so I'm just gonna talk about four things our letter the letter grade timeline just a quick review the letter grade model the kraton school letter grades and then the next steps of what we're doing about our letter grades as a team um so first the timeline before the pandemic 2016 to 2019 we had letter grades then the year 2020 um due to the pandemic there were no letter grades and then the year afterwards or postponed to the pandemic so in 21 we did not have letter grades so the first year we had letter grades was in 20122 and then this past year 2023 and then we will have letter grades again for 2024 this is how our letter grades are determined you can see that 50% is for growth 30% is for proficiency um for our El population is 10% and the accelerated Wess is 10% and these are how these categories are broken down if if you had questions later we can go through that but these are how we get points for each of the categories and What U measurement they're using to determine the points these are the cut scores for this year that were used to determine the letter grades this graphic just shows you a comparison from last year uh for 2022 results is the black bar line and then La this current year 23 is the purple bar line and where that red line is um those are all the schools that are B's and A's and um and that's above the state average and if you add the B column and the a column for this 2023 year there's more B's and A's this year year than there were for the prior year so there were less um in 2022 but you can see in order to be a b or an a school you have to be above the state average these are the letter grades for our schools um starting in well what they were in 2020 which was basically the the last year that they had the letter grades determined what we got after the pandemic for the first time letter grades were given in 2022 and then our current 20 23 and just a quick overview um Loma Linda school you can see has improved over time and so this past year their letter grade went up to a b um the Kennedy kraton Academy Mackin and mon Vista schools they all stay the same from 2022 to 23 and then we have four schools um builtmore ex excellencia Papo and Gateway that went down a letter grade this year so you have a question well just for quick clarification because I know for example um excellencia school right I think it went from B to C but what I was informed and sometimes by two points or minimal points they drop down so they're like right on the borderline so just for transparency reason sometimes when we jump down it literally sometimes is by one or two points and we barely miss that Mark yes it is some yes one or two points and sometimes even less than a point sometimes that can happen it just where the cut off score is and just to connect a couple dots that's why that conversation we had earlier about how a through f is structured and when we're structuring our goals those two and a half points can make a substantial difference when it when it happens here yeah the one point can make a big difference like not just the letter grade like the point system that we got oh okay yeah definitely so what are we doing why and how and this is before the student governance like we had uh made a plan and so I'm so excited that we're all aligned and working together and working towards the same goals and so what are we doing why and how and how are we doing it so we implemented the datawise process which is it comes out of um Harvard but it's basically a school improvement process that has eight steps and what it is is the purpose is to improve teaching and learning for all students and it's a systematic way for data informed decision- making used a collaborative team- based approach so that all of us are working toward towards the same goal together um and that we decide on our problems together that we need to do to create an action plan there's three parts of the datawise process first is preparing so preparing for collaborative work the second part is inquiry where we're looking at the data similar to what you did today and determining what our problem is and where we need to move for our student learner problem and then also our problem with practice as a team and then act phases what is our action plan going to be and what we what we're going to do to progress monitor our action plan and why are we doing data wise process so that was the what we're doing it to make better decisions about instruction and assessment identify address the needs of all of our students improve student achievement and create a more Equitable learning environment for all of our students and the data wise process is uh founded on the ace habits of mind where we have a Shar commitment as a team to action assessment and adjustment intentional collaboration and Relentless focus on evidence so every decision we make is based on evidence and so how are we going to do it and this is just what we've determined as a team at the beginning of the year this is aligned to our Str strategic goals and also our IEP goals for all of our schools so we started and we talked about this a couple weekends a was it one weekend ago or two weekends ago that was 10% growth for all students St because this will help us raise our well our students learning and growing but also the letter grades um the process is that we want all of our leadership teams implementing the data wise process and then our instructional goal is that we're improving instruction in our classroom especially learning Target success criteria engagement and rigor I have a quick question will the um because you're part of the study session before too um and we kind of talked about it but we hadn't set draft goals goal like we did today do we see those learning individual student learning goals changing at all or adapting based on what those draft goals are or do you feel like there's alignment in what I definitely think there's alignment um and I think that as we're doing the strategic planning process that we'll make sure that we're aligned more directly to the goals that you are going to share with everybody we're definitely um working towards the same thing yeah yeah one favor that I would ask and I don't know how we implement this but we may want to hybridize what we're doing so it's you know November it's almost Thanksgiving and so if we pull the rug out from everybody and change what we're doing right now um we may not get the level of efficacy that that we would from sort of staying the course for the time being and so it's why a couple of times I've mentioned one of the things I'd really like us to to be doing is when we're having this these conversations this time of year to be setting the goals for next year so that way when feet Hit the Floor on July one everyone's moving in the same direction and beyond that what we know as people connected to education that perhaps some folks at the state don't understand is that if you really want to see a district make a change in what they're doing if you let them know prior to January they can spend their spring getting ready for next year year but if you wait till say July to try to get them to make a change then you don't have the best interest of students at heart because making a change at that late stage is going to have a negative impact on um teachers and students yeah that's kind of what I was thinking like stick with this it's simple and then we can really merge all the details of everything for next year yes because even our um spreadsheets are aligned to this to be able to measure we make you three to four% % growth on each Benchmark um and that's what we're looking at as um Leadership Council team and our and our schools I should ask this when you were there before but do they change the cut off scores how frequently does the state change the cut off scores for the letter grades are um right now they're close as possible to 2022 but they vote on them every year right Tyson every year the cut scores B yeah the State Board takes action um in October of every year um but the cut scores have not changed since Inception in okay thank you just changed the name so that's what's scary every year we know what our points are but we don't know what the cut scores are yet so we don't know if we're gonna be and there's a lot of conversation every year about changing them and there you know it's there's a dynamic among the members of the State Board about you know to what degree do they want it to reflect you know passage rates and and to what degree do we balance growth versus achievement to a specific Target tet and so that's going to be the conversation for the coming year is reintroducing those student growth targets where within three years time you have to make each kid has to make a certain amount of percentage increase so so we'll keep you informed as that dialogue um evolves but it's it's always kind of a lingering question mark but they have definitely worked on keeping everything as consist pretty consistent for the last seven years I mean the other thing that it brought to mind was like it's hard to then compare a lot after that so when they start changing things around Okay cool so this is just what we've done so far we during a Leadership Council and also during our um coaching session with the coaches we've been learning the datawise process and implementing it um each time as we're learning it and all of the schools are working collaboratively with their leadership team their coaches and their teachers to implement the different steps but we're just doing one step at a time and learning it um this first half of the year and you can see that in this timeline um steps 1 through 8 and then the second half of the year um we'll be implementing them as we're getting data and going through all the steps so the first half has just been learning the steps are you getting feedback from coaches and teachers as you go are you going to get feedback on their reception of this datawise like I guess kind of how are we measuring people's willingness to engage in this and accepting of it I get feedback from the leaders and the coaches I haven't personally met or worked with teachers is really getting our our whole team aligned together cludy District like all the whole District team leaders and coaches on the same page of the school improvement process anally what we're hearing is that it's a lot it there's a tremendous amount especially among leadership a tremendous amount of enthusiasm and and the and recognition of the importance of this work um and and when you build a professional development plan or like plan out your Wednesdays for the whole year and you can do that in the summer for the year ahead it it's it requires some adjustment and so people are responding to that and trying to balance initiatives that they already had in place with a refocusing and reframing around this but there's there is a lot of support and commitment to doing it it's just about blending it with um existing priorities at the campuses okay and that was the impetus for my comments about changing making a shift or a change yet again because it would be a secondary shift or change for us um you know because we didn't really have the Leisure of starting these conversations last February right so you the principles were left in a position to have to put things together for this year prior to bringing this on board and then we were able to bring this to bear and so that's a a shift um if all of a sudden we start moving targets as well you know we're really going to be frustrating our teachers and our coaches and our and our leaders so um you know I think the the challenge for us as we move forward is how do we blend in for this year the the student outcomes Focus governance in a way that it doesn't derail the work that's being done certainly but how do we ensure that the work that's being done is even if it's not getting us to where we may want to be in year one for the five year plan how do we blend that in in such a way that we know where we're going to end up at the end of year one and then structure years two through five based on knowing that um and still make significant Headway and be able to enter into next year with all of our spring planning in place for that bringing together of the datawise process with the new learning targets because they're completely compatible it's just for us mid year is there a plan to like um I guess take this directly to teachers and stuff just in a way that explains the why and the what and how everything that I mean just so that we're clear I think oftentimes we're assuming that everybody is on the same page about what the heck's going on and there's a lot of feedback since I've even just I I haven't been even here a year yet right a lot of feedback about and this is in every place top down stuff and so so I just want to make sure that it doesn't feel like we're and not that I say I disagree with any of this I think this is all the direction we need to go in um I just am not in the business of trying to force things down people's throat or or start things and then have them not understand the why behind it what we're doing or the forest for the trees and so I would love and even if that looks like you know some board members um and uh cabinet members one like maybe two at a time like going to all staff or something and explaining what student Focus governance is how that ties into to this how everything is working in conjunction so that they can so that folks can see the bigger picture and it doesn't feel like another yeah I think we absolutely can do that in relation to the shift of student outcome Focus governance um and I'll let Dr pombo answer but my understanding is part of the way all this has been built and structured is when the Leadership Council training is done around the data wise process it's a the concept behind it is we're training the leaders but we're also trying to create time and space for them to prepare to then bring that training back to their teachers and so a lot of those conversations about the why that are happening in Leadership Council for the leaders should be being replicated at the school sites with the teachers their local leaders but um you're closer to it than I and Dr dupin I know has been deeply involved so um I'll leave it to both of you to go into more DET well that's exactly it so they they actually take the slideshow that we're doing in our Leadership Council and do that with their teams and the whole purpose of datawise is collaboration and that we're making decisions together not that top down um situ so they're coming up with the problem together they're coming up with the action plan together it's just that the leaders are learning it right now so it's kind of like simultaneously happening but not happening at the same rate everywhere because every staff different every leader and Coach is different that's more reassuring I just you know I was like well I mean we could count on that but if if we don't if we're doing the same thing we were doing before we're going to get that same feedback from people at the at the you know giving direct services to our kids we have um have set up a system so through Dr pombo and all of our uh the coordinators that are in the curriculum Department they're all tied to specific campuses so we're out at the schools while the work is happening there um in order to support the leadership as they're working with their teachers and I think and I'm sorry one last thing I mean I think that's all great I think all of this is is great I think also though still moving forward maybe you know I think there's some value in in surveying I know surveys are great everybody loves them um getting some feedback from teachers about their thoughts on this process and how it was implemented how it was rolled out did they feel like they were adequately being informed or or it collab feel like it was a collaborative process like I would like that in information especially as we're trying to set um guard rails for you or benchmarks like how are we how are we supposed to know that this is something that's working well right I'm not saying that it's not but I think there's just information that we should probably be gathering and being proactive about thinking about what that looks like ahead of time and not assuming that because this is a different process that everybody's going to love it and it's going to work well um I just want to make sure that we're getting all the information that we need and I think um Miss Gibson mle one of the things that Mr Man and I have talked about is doing a study session with CA as well um bringing them to the table once that information is said once we have a little bit more data and um doing a study session even with the principles as well so those are some avenues that we can look into um to create to make sure that we are getting a well-rounded view um of everything that's changing and to go back to what Dr jupin said I had this on slide later how we're supporting the leaders and the coaches is the periodic um professional development and then we go do site visits and meet with the team and we talk about datawise process and then go into classrooms and come up with um together like a discussion of what our plan would be and then lastly um coaching and mentoring by the coordinators from the C CIA team with the coaches and so this is kind of a graphic that we made that kind of shows our support from the executive team from any director or coordinator and then the coordinators and site coaches and I mean there's details in there but how we're visiting the schools um for me at least twice a quarter and Dr dupin's going um a quarter and the coordinators are there um at least every two weeks supporting the schools in this process and also instruction um and then the schools are doing professional development the same thing they're also talking about this in profession learning communities and then coaching and mentoring individual teachers with the coaches does does this take I'm sorry I have so many questions as this goes on does this take over almost pretty much all the professional development for the school year or is there okay I didn't know like what we're talking about here okay I just making professional development on the steps giving them how to not just like we only data wise PD for the rest of the year and I was like wow I'm sure that's going to be well received well I assume like when when the bring it back like a step back to their staff too like is that not just you know the Wednesday afternoons but is also maybe being Incorporated like in grade level meetings like okay so and the other thing too is you know we recognize that not everybody has access to like the Inception of the idea of doing something right and and that you know kind of start with Y concept that you shared earlier so we're we're really trying to use a bunch of different Avenues to also share out some of that why with our staff and so one of the things that's been powerful and I've got to give a shout out to Emily wasik our communications director is that she actually participates in some of these site visits and so what the reason that we have her doing that is she shares out takeaways from those site visits through the kraton connection on Fridays and so you know some of these conversations and then the other thing that's new this year is she also shares out the work that happens in the Leadership Council meetings so when the leadership teams from the sites or with the district leadership team and we're doing this work it used to be that the staff at the schools were like well my principle's gone and I'm not really sure why all I know is I don't have anyone here to support me um and so now are like oh there's people camping on Facebook right right but now they can you know they're get they're actually getting a feed back Loop um people that are checking in which are statistics are really good on our on our newsletter which is another credit to Emma um they can not only see what that work is but they will they will get when that Leadership Council happens on a Friday or on a Thursday the very next day on that Friday they get a summary of what their principles were gone doing so they may not agree with what they were doing but they at least know what they were doing right and so they didn't they didn't just leave the campus they ran away he went someplace they were actually someplace working on something and the reason that's important is some of that work has been around datawise so um so that datawise process and the principal's involvement in it is being shared with the staff and then in addition to that Dr Pomo was kind enough to join me and I think it's going live this Friday I know it doesn't have a huge listenership but for multiple modalities we've actually uh recorded a podcast together where Dr Pomo shares some of the information about the why and the process of datawise because some people aren't you know they're auditory instead of visual and we want to make sure that we're pushing information out to support people and answer their questions in as many different ways as we can because we know just kind of putting something out there once or posting it on a website doesn't really reach enough people so we're trying to cast that net as wide as we can and make sure that we're getting that information out there cool I like that a lot so we're going to have a regular podcast now in the district we are that will be our fourth episode um and episode five stars your own board president uh sopia codal who um explains gives a quick overview of the student outcomes Focus governance process so and we'll keep keep going from there and we got some feedback from a friend of the district um Jason raduka who is the owner of noble bread um actually uh donates their leftover bread for the kraton Community Foundation to distribute into our community and he was also kind enough um and we get together every once in a while and the man's brilliant and so we sharing with him a little bit about what we're doing and he had the amazing suggestion that I haven't even had time to share with Emily yet of adding a bumper to the end of the podcast with a way that people can reach back with their questions and their requests for future topics to be shared out through that programming so we'll you know be sure to add that as well just a guy that owns a bread company he's a brilliant guy that owns a bread company so I just want to end with thanking the the School principles and the coaches of all their hard work and everything that they're doing and working with our teachers all of our teachers everyone wants to improve it's just a new process that we're doing together to help our students grow and reach that proficiency yes thank you yes thank you so much do we have any other comments questions I have a comment I just like the idea of um Mr Man and I he shared this idea with me as well um of having a study session with um leadership principles um and cea you know I I feel like I've promised CA a study session listening session with them um many many months ago and I think this is this is something we want to get them on board with obviously with principles as well just to have ownership of um of how we're we're attempting to move forward with this so I love the idea of that awesome thank you I don't believe we have any other questions or comments I appreciate all your hard work and your team's hard work and I'm really excited to see where this takes us so thank you thank you thank you all right that brings us to our next item which is the aggregate performance classification princip and teachers so just to mix it up instead of putting Dr dupin on the spot we'll shift over to Dr Lauren for this one good evening again I was going to ask Mr Guyer to support [Laughter] but uh oh I disappeared I was up there and now I'm not you gotta keep the jokes fresh people we're pushing five hours here yeah sorry not sorry for the loopiness it's okay it's only like hour 14 straight of work normal all right so uh thank you for your time this evening I appreciate it uh we're here tonight to present the uh information relevant to the evaluation outcomes for teachers and principes for the 23 school year uh by Statute we're required to have a conversation with the board annually regarding the performance classifications of principles and teachers so I wanted to remind uh remind the board about the components of our evaluation system we'll spend just a little bit of time talking about what that looks like uh this is of course based on statute so AR AR15 d537 uh there are two main components to our evaluation system 67% of a teachers Effectiveness rating is based on classroom observ a so that would be up to two formal observations that are done by qualified evaluator either principal or assistant principle and some others that might be involved with that uh that data is gathered through the Danielson framework for teaching that is our adopted framework for the district and has been for many years now uh the other component so that's 67% of our uh final valuation score the other component is the data compon component uh 33% of a teacher's Effectiveness rating is based on student achievement and that 33% is further broken down into growth and achievement so on the graph you can see or on the chart uh achievement represents 30% of the data score while growth represents 70% so often what you've seen uh as we just reflected with the a through F letter grade and some of the conversations we had earlier this evening uh growth is a really big component of how measures are done to evaluate Effectiveness throughout the state in many different ways Dr Lauren I have a quick question are these is this uh percentage breakdown what we've been using or did it change at all this year it did not change this year no um this was changed I think three years ago there was a change in the law uh and this is this has been consistent for the last several years at least that I that I call that's what I thought I just want to thank you you're welcome as a reminder there are four performance classifications that are identified by the Arizona Department of Education highly effective effective developing and ineffective and the Hand the writing is really tiny and I know you have copies so I'll leave you to your own devices to review that on your own so looking at our performance classifications uh we have a longitudinal View uh from 2014 forward you'll notice that there is a gap uh that was noted in the a through F presentation that during the pandemic there were sort of uh holidays on the teacher evaluation scores uh they were carried over from year to year as we were adjusting to the pandemic and revising the way that those letter grade or those uh teacher ratings were communicated and those principal evaluation ratings were communicated so for last year and the year prior uh the data set that we used for the data portion was based on exact path uh that was the measure that was used at a classroom level to support uh that evaluation process um we no longer have exact path so next month I'll be bringing to you some work from the evaluation committee uh to review a recommendation for this year and what that might look like you'll also notice that on this slide there's a reference to academic progress plans uh for teachers for whom they don't have data that's State Testing or Benchmark testing uh they have a little bit more flexibility in how they determine the students that are uh the data that's collected and how that translates into uh their overall effectiveness rating so it could be uh kindergarten through second grade teachers for instance who don't necessarily have that connection to a benchmark it could be teachers in self-contained classrooms special Area Teachers so there's a variety of ways that that's um given that opportunity for those teachers every teacher in the district however does have the opportunity to do an academic progress plan they would work that out with their principles so having said that our teacher ratings are as follows for last school year 67% of the teachers were scored at highly effective effective was 32% we had 1% that were developing and we had 0% that were ineffective how many teachers do we have so the total end count is 363 represented in this uh in this graph chart highly effective would represent 244 teachers 115 effective and that we're developing look at you so prepared it's in my notes thank you all right moving forward to the aggregate principal ratings um we have nine principles in our district and those nine principles are represented here 88% receive scores of Highly Effective 12% received score of effective um what this also looks a little different from a principles evaluation perspective in that they are using schoolwide data uh so their data portion is a little different their goals are aligned to professional development goals as well as uh some other factors so their instrument looks just slightly different but they're using the same data set as teachers so now we're at discussion or questions thank you so much for that information do we have any questions or comments Miss MC cheffrey I will start with you thank you um so I mean I think I I think I make this comment every year but obviously we went through some pretty um uh serious academic achievement um uh challenges and so it's just doesn't match up with how highly effective our staff is um and I've discussed it with Mr Man and I think the presentation you know presents all of the reasons why the data is kind of out of sync but I mean I think we have to also that's another reason why we're we're venturing into this um student outcome focused governance um you we can all be highly effective and then our our students are are at the lowest rate of some of the the achievement levels in the state so it just doesn't match up that's all can I make a comment yes so I live this life um I am highly effective every year um my students about half of them achieve um on the ASA I consider myself a phenomenal teacher along with um all of my fellow teachers um I totally believe this data because I believe that our teachers do work hard they are really smart um just because their kids aren't scoring on ASA doesn't make them less of a teacher than getting if a school gets an F there's still phenomenal people out there that are working super hard um and they should be getting highly effective whether our schools are getting any letter grade I just don't see the correlation between because I do live this life um and my kids don't necessarily score but when we are working with children that um have a lot of deficit and we are working the hardest we can a lot of the time we see growth through those um I know we don't have the exact path what do we have now uh DNA DNA okay so now that we have that our kids are making phenomenal growth I'm sure they are my kids made 179 % growth last year but they still didn't score as well on the aasa so I think we have to kind of take some of this stuff in stride because I really don't think that it shows a lot of correlation thank you um Miss MB any questions or comments no Miss Gibson mlin okay the only question or comment or I guess comment that I have too is that um I would like to see some of this stuff too on our principles and and it doesn't have to be in a public if it's in a board update um I do believe that we do a lot of stress on our teachers and we're always focusing on our teachers and teachers but we do have leaders over those teachers as well and just how we hold our teachers accountable I want to make sure that we're holding our principls accountable too since they are the leaders of those schools so ask well kind of like what they were talking about this information I don't have any of this information on the principles I know that there's a certain way that a certain rubric I think you were talking about that gets done differently with principles I just never seen that especially in the three years on the board so I would like to see what that looks like as well um and then if eventually if it becomes something bigger we can bring it but board up whatever since it talks about principles and teachers but I know this is State statue but I would like to see that as well we we can certainly add that to a border report thank you any other questions comments yeah I just have a follow-up comment I know Miss SS this is personal for you and I understand that and you know I'm come from a family of teachers I totally get it but you know we have 0% ineffective teachers and um we have some of the lowest state State achievement for our kids and I've been in our classrooms and our I know we have some behavioral problems you know but our kids are here and they want to learn it just is a mismatch um and I just think it's it's a disservice to our kids and our families um if you're in 1% developing I mean that's we we want our new teachers to know that they have room for improvement I don't think there's anything wrong with that um so that's what this is about is saying look you there's room for improvement here and and that's really all it is I I think this makes us look like kind of a joke in my opinion to to say we're we're all pretty much highly effective our kids just can't learn for some reason and I don't believe that at all all right thank you so much and um I do appreciate the work from everybody in this I know that sometimes we get put in certain standards and those standards are not exactly reflective of what's going on in the classrooms so they they put us in a hard spot by judging us off of what grades these our students can produce so I know that's a hard spot to be in and appreciate all the teachers and everybody but um hopefully with this sofg work we can get a little bit more aligned and reshift some things so our outcomes will be better and with that being being said and hearing no more comments um we're going to go ahead and move over to our next agenda item thank you so much for that information Dr Lauren I appreciate it and that brings us to our Solar Energy Efficiency shaded canopy project thank you so much for sitting here for two and a half yes we appreciate you our our sincerest apologies no not at all we only got paid by sitting in board meetings I mean you're salar right yeah I'm like I mean that's why I said at work right well we you know I've been in some longer ones so no worries Tucson holds all the records so that's what I hear and you know quite frankly we've been members of the community before it's always good to be able to hear everything that's going on um you know we like to be stewards of the community too and be able to be outspoken to support you guys so we don't mind yeah so so madam members of the board I'd like to introduce Shannon repy did I say it correctly at this time of night even um and Randy Falconer and um they're both uh representatives from verie um Shannon is their resident solar sorceress expert right sorceress yeah so um well solar sorceress is just way more alliterative when it's almost sounds really cool print that on a business card so we um uh m Mr Wells who's our director of facilities has been working with the team he's here um Miss dine who's sitting in for uh michiro this evening um is you know Director of Finance and so um if there are questions you know kind of from our team we do have folks here who can help answer those questions um Dr dupin and Dr Lauren have also been involved because one of the things we've been looking at is appropriate placement for these panels so you know there's in instuctional implications of some of those things that the team will talk about tonight um but you know it also doesn't hurt to have someone who was last year a principal so we get that principal perspective as well so the goal is always cast the perspective as wide as we can and with that I will turn it over to the team and um let you share with us uh the information thank you um I do have the presentation on a USB Dr dupen if you need it uh yes you have no No Bananas so um Russell do you have a US oh I have a USB you do not have a USB do I is there a doctor on the plane yeah PA has a USB I have a USB wait and you can connect your Dell to the Apple TV it's called Uh air parrot oh it's a a way to now you're the sorcerer actually after 9 o' Russ after 9 clock anyone's a potential [Laughter] Source but yes thank you Madame President board members superintendent man and executive team it's it's been a pleasure going through this process and meeting with everybody gaining feedback is is really invaluable because at the end of end of the day it's it's Student First this is your this is your home right all of these buildings you know your your future plans your current plans and we really want to um make sure that we align with your goals um and I can kind of jump to a little bit first couple slides are introductory but um really our agenda is just a quick introduction and a background on our partnership within the school district um oh thank you so much how we got here you know Road traveled um you know specifics on the solar project and really break it down as well as uh the path forward for Success so quickly on our partnership we've partnered with kraton school district since 2016 and it's hard to believe that was seven almost eight years ago I know the last few years have been kind of a blur but uh we're excited about that and long-term Partnerships are what we take pride in uh we've worked with over 80 school districts in Arizona we have a 30-year ten tenure in the state um we like to tut our horn a little bit because we're the only K through2 Energy Services Company that actually self- performs the work we have our own technicians Engineers project managers um you know licensed electricians that actually help out in in your backyard we're located off of 34th Street in Broadway um it's it's worth mentioning the accolades and achievements that you guys have um received thus far in the previous Energy savings uh phase so I've highlighted here some of the energy conservation measures that you guys have already uh conducted and are in place currently HVAC lighting uh HVAC controls water upgrades and restroom remodels and so with that it was within a guaranteed savings model which is also a state statute regulated model and you've actually achieved nearly 150,000 over what the guarantee is for your District yay yay so I'll move back really quick one big thing to note um on phasing and a lot of times we phase with school districts Pendergast is a prime example what do you need now what do you need in the future um so at the time your current needs for energy conservation were met and it's great timing because a lot of times districts will choose solar first without first upgrading their buildings into an energy efficient space which can lead into putting more solar in than you need right you're maybe producing too much you're not getting the ROI based on export rates or obviously the cost to build if you build too much kind of down the drain so you've retrofitted and right fitted your school district to be energy efficient now the next step is to do solar so that you're not overproducing um it's also really good timing uh as you've heard the inflation reduction act it was signed into law August of 2022 um took into effect January 1 of 23 what this inflation reduction act does particularly to renewable energy and battery storage is it takes the investment tax credit which has been around for decades out of the singular space which is private investment firms that own and operate solar and actually allows public school districts municipalities higher education to recoup those back in a direct pay option so instead of the trickle down model where it goes to somebody else and maybe you recoup some portion of it actually goes directly back to the district which is a huge feat um given your District region and census track for income levels the majority of your campuses actually qualify for an additional 10% which is called the lowincome adder so up to for the most part I think all but one 40% back via direct pay to your district for the total cost of solar per site um so that's outstanding you know it's really good timing for you guys and we're excited to present know what that looks like moving forward for your District so and please feel free to ask questions along the way um the project path and the road traveled I've kind of simplified this a little bit though it was very very thorough and I commend uh Mr Man and executive team for really sitting down with us multiple times and putting the effort together um it's more or less a three-step process you want to get the goals aligned of the district which is really Student First and in Arizona uh that means a lot of shape also so a dual purpose between solar with a return and uh shade for students was the primary focus now once we identified those locations um we looked into some of the parameters for solar and how to maximize the profitability for your District uh sometimes if the electrical equipment is super duper far away or you have current or future plans to install other means of shade in certain areas we look for alternate areas so we we did that with the first step we met with the facilities team really walked the sites identified all the locations met back with the executive team to cross reference and and provide you know a real sound solution for the students and staff um the result is a roughly 60% energy offset of your current utility bills which is which is huge um utility rates year-over-year continue to rise I don't know if you see it at your homes too but they they don't seem to be going down and so when you offset your energy usage by producing your own energy then you're insulated from those utility costs that you know you kind of have to pay to keep the lights on um so that's the avoided future utility costs and really the federal incentive of it so Kennedy is an exciting project for us uh we loved working with the architect and the general contractor and we would continue to do so um we want to make sure that that's an outstanding um addition to the current design for the campus which we love um Kennedy is a is a huge one that I put on here too then the basketball C uh canopy location couple additional structures um and then you can see some Blended solar locations here just based on the three steps that I had mentioned before um mostly shade is first and foremost there are some schools where there's parking canopies as well or a blend of the two so I really wanted to out outline that here in some of these I hate to interrupt Shannon but if I could for a minute um one of the things that we really appreciate about the ver team um is that they've worked very closely with Mr Wells and his team so they're you know as frequent as we frequently deal with in schools there's multiple moving Parts at the same time and we're living through a period of time with un I hate the word unprecedented but I'll use it anyway I'm too tired for an acronym or for a uh synonym synonym thing can't even say synonym I would I would be happy to have a cinnamon but um but what what they've done is they're really blending um three different things that are going on right now um we have some Partnerships uh that have come to us through a variety of means including some of our board members like President C OD doll and Miss MC cheffrey have brought us some outside Partners like sustainability Alliance city of Phoenix and so we are in the process of a number of tree canopy grants and so those will bring some additional shade to the campuses and um in our consent agenda tonight you approved um shade structures for the Kennedy School through a grant from the federal government through the city of Phoenix and there will be more of those forth coming for our other campuses um and so one of the challenges with planning all of this out and I know you um alluded to this is we we don't want to put solar panels where trees are going we don't want to put solar panels where shade structures are going and so what the team has really done an excellent job of is figuring out for each space what's the best solution so if we put the solar panel over this playground um it's cost prohibitive but we have the possibility to get a shade structure for that playground through the shade Grant so in that case it might make more sense to then move the solar canopy over a parking area where it's closer to where the power comes into the campus it maximiz es our return on investment without taking shade away from students because we have these three different sort of legs of a three-legged stool to increase not only shade on our campuses but hopefully reduce overall temperatures on our campuses by removing that direct captured sunlight that's being absorbed by you know the other objects and masses on our schools so so with that is there a plan for uh Kennedy's parking lots um there is currently I I believe not solar for the parking lot but we do have um other components to provide shade I believe trees trees okay okay perfect that's what I thought I just wanted to double check because I'm like we're gonna have a really nice green Campus surrounded by a lot of asphalt that will get that will counteract which which is why in that case I mean ironically on that campus the solar structures you see in the diagram are actually closer the what they call the sces where the electrial comes into the campus is actually more Central on that particular campus and so these are both more cost effective locations and student shade centered locations and they're in the areas near the green spaces the parking lot is sort of the asphalt and concrete space near the edge of Campus so we're able to soften that up by focusing the tree grants into some of the tree grants into that space and bringing trees in as the shade um shade canopy for those locations a lot of car washes y someone who went to school here uh with no shade over the playgrounds and metal slides this is all just just like yes I'm with you on the metal slide subject I can't tell you how many times I got burnt growing up but um no so much for adding that color too there's there's so many different things I go into selecting solar locations that I couldn't imagine you'd want me to bore you with at this point but I'd be happy to give you all of that information too um but we're happy to have such a great team that is willing to sit down with us and really put our heads together to identify those locations because it's a hard decision to make and you know the team efforts definitely appreciated I just have a quick question with the parking lots that doesn't um create any less parking spaces in any of the parking lot does it no no it doesn't the way that we do it is where our columns are positioned we create them where the the parking SPAC is tea off okay um you know one in one of our offices I don't know who did it 20 years ago who built it they definitely didn't do it that way so we reminded of it every day and uh that's definitely something that we avoid every single time just making sure because there's precious parking at mon Vista yeah all parking typically for for schools are precious it's it's a tight squeeze most of the time um so a quick project review of the specifics here um the way that this all works per statute and some of you might be familiar with it already is uh 15- 21301 is a guaranteed savings model which I know the district is familiar with from a few years ago um any energy and operating costs reduced um for for for the project has to pay for the project period and that that is created to eliminate risk to school districts um so the person or or a company that is doing it such as ver G would be on the hook to pay any difference of it we have to guarantee that it pays for itself through the duration of the project otherwise we have to cut the check uh which we've never had to do and we're very good at putting together a net neutral project for you all so that you don't have to worry about that we provide annual and more recently quite regularly um reports on measuring and verifying those savings that is also an Arizona statute and it's mandated by the department of energy so it's highly regulated uh within your uh District we're very close on Kennedy uh we've been working closely with the architect as the school's already under construction right now so we're trying to hone in all of those specifics um but in general the 30,000 foot view here is roughly a $9 million project with $3 million coming back from the IR and first year savings at $352,000 that would be guaranteed um these are 40-year panels uh they're warrantied how many I'm sorry these are 40 year panels yes um so we typically do our models just so you can see the longevity of savings within your school district within a 40y year and this takes into account you know how the age of the panels as the years go on but within the 40 years it's roughly a $34 million long-term back to the district um for a $9 million investment so producing your own energy and avoiding those additional cost increases take makes a huge huge part in it I don't know if you have anything to add to theel in general yeah we don't even need Mr he's like why am I here Mr Man and I had talked about was you know there's the guaranteed time but then I mean it's not like it just stops working on day one after the 40th year or whatever yeah yeah right that's years yeah that's the expectancy that they have on these so they degrade a little bit each year we do a lot of studies on older systems so school districts will call us in to solve problems and they don't really degrade as fast as the manufacturers were saying either so I would suspect that 40 years is probably light still at this point in time or how long they'll last but yeah the production warranty on these panels is 30 years yeah so they have to be conservative just like anybody on their degradation rate and how long the are lasting so we base that on the conservative model for you guys too okay um so really that's it in summary what we're really excited about um as well as part of this project is what we've been doing for all the other districts as it pertains to solar the technology is there to provide stem learning opportunities we really enjoy having like kiosk a lot of districts enjoy having kiosks with in their within their vicinities and Facilities so that people in the community can see what the solar is producing there's curriculum plans available that were provided by science teachers there's one kind of displayed here that was developed for sixth grade students which can be really fun and it's interactive um there's a 247 monitoring platform that you guys have access to versus if somebody else owned it you can actually see and verify what your system is doing and teach students how to calculate some of these items as well if you're interested which can be really fun um those exercises I think you know I don't know I remember when I was growing up having like the the hot dog exercise right in the sun I'm from Arizona and it's similar to that right utilize the Solar Sun in those curriculum to be able to do activities and it provides a lot of fun for students and learning uh We've even done solar car races too for school districts which is a good time um but really that the primary item here is just giving shade to students um maximizing their their Learning Potentials and their environment for the school district and guaranteeing that the Project's going to pay for itself so that you don't have to worry about that burden um I don't know if you have anything to add in there's environmental equivalencies that the students can also do um calculations on it's provided by the EPA and so we've provided some equivalencies there to over the 40-year lifespan of solar you'd be producing over 137 million kilowatt hours um so you can do some quick uh math there on the EPA website nearly 11 million and gallons of gasoline consumed right or prevented of consumption for for solar we'd like to have a little fun with that on the science side yeah and this also kind of makes my brain Wonder right as a governing board member and the potential of having solar buses and all these other beautiful things that can come and stem from this that eventually can be great benefits for the school district so um yes I'm glad you mentioned that actually too because one thing that we're including within this project if you choose to move forward with with it what we've done we have a director of vehicle electrification that we actually kind of stole away from Valley Metro I did a project with him back in 2018 and use berry wise so he does long-term and short-term vehicle electrification plans for both battery electric buses and fleets um so another thing that we talked about with the district was how do we cover these buses and how do we get electric buses and when is it time to get those electric buses so the philosophy is the same with the path that you guys have followed thus far which is identify your building load identify your kwh usage and then go solar so that philosophy is the same for battery electric buses what we do know about those buses it's going to increase your load because it's connected to the grid now so how much is it going to increase how do we offset that with solar and potentially battery storage too so we're going to develop that plan for you guys also so that you have a long-term and short-term solution um the main thing that we look at you know is if you have all new buses you know is it is the return right right so it's based on age it's based on mileage it's based on um routes it's based on need um but that way we can land lay out a year-over-year kind of path for you guys so that you can reach that ultimate goal um you know and be able to use those Federal subsidies that are available now right yeah yeah we look at other grants that are other thing as well try to match up with timelines on the age of buses and so so the beauty of it is while this particular phase of implementation wouldn't include that um the team's willing to help us with that future planning and Mr Wells has been a step ahead as well um we don't know yet um we're still waiting to hear back but we are part of a grant that is a partnership with one of the vendors we work with um a lot of the grants require a minimum of 25 buses which isn't really a fit for us right now and so one of the local vendors um has created an opportunity for those districts who don't need that many buses to kind of go in together so we're kind of in a grouping um and still waiting to hear back as to and if I'm saying any of this wrong please correctly so um so that may those may be our our first three electric buses if that comes through so having this pre-planning will be super helpful to us and one of the things that that Mr Wells and I have talked about for years in relation to electric buses and solar and the potential for shade is one of the most um fuel consuming things with a bus during the heat of the summer is trying to cool it down and he taught me years ago that those air conditioning units only reduce the temperature by a certain number of degrees so the cooler the bus is when you try to cool it down the more effective the air conditioning use is the less energy you're consuming and the cooler that bus will be when it gets to kids so by being able to look at a future where we might we might add in addition to this project solar shade for those buses we may be able to accomplish several goals at the same time and so having the team to support us with that planning is is really super helpful that's a really good point and uh we've actually conducted uh or hired a third party assessment to conduct that just the same the the time to idle buses yeah and the fuel consumption of them and I mean the bus drivers especially right like that's a hard job during the summer and then during the hot months to have to get in those buses um we did the we covered the Valley Metro Mesa facility years ago and did that analysis there and the savings just on diesel alone before they went with some electric is is huge yeah but yes please if you have any other questions I just wanted to double down on um like this slide and and opportunities and especially thinking about Kennedy where they're looking at curriculum around that school um and I'm just excited to see that you know there's already some things created and and you know I'm sure the team is working on like how can we also pull this in um like I remember when I taught at the Old Kennedy um I got to do one of the SRP Green Team things and like with that like I got a little solar panel I still have it solar panel uh Fountain and the kids loved it like they absolutely loved it we got kilowatt readers and they were going around the school like it was hilarious ious how excited they were and and like I had kindergarteners at the time they partnered with a fifth grade class and they became like the judge and jury of every teacher that left their projector on and lights on in their classroom but um it was just awesome and it and it gave them so much ownership so I'm really excited to see pieces um like this and and it just makes me feel good about um partnering with an organization that's not just thinking of you know yeah the here's the solar panel like yeah just asked Jay this seems like a tight business model yeah I was like where's the Prof lots of Grants yes yeah we're great at finding grants we're great at finding rebates and we were elighting and uh hbac controls I mean we go out and find those rebates for you guys and grants may make a big deal that's a big difference for sure um and so lastly really just a path forward uh the landscape and kind of what we're working boards right now would be um if you choose a December board resolution and approval executing the guaranteed savings agreement um then the construction would begin and the goal is to have everything online by the end of 2024 this aligns with the IRA it's within a calendar year so as long as you have each system online and it's by address then that it follows the the following tax year right just like anyone who kind of pays their taxes there's a little bit more time in there on the tax side on the following year where you would get the the direct payb via check in unrestricted Capital funds in 2025 for the the year of 2024 so and just to make sure this is abundantly clear what we what we would be doing to do this is we'd be looking at a lowest loan product um and then what would happen is for the initial portion of the life cycle the savings the the savings on utility bills is what would be used to make make those payments however and and we need to verify the specific details on it it's our belief that if the board does decide to recommend um a bond election in November of 24 we believe we should be able to bundle the solar into that Bond and then pay off that refinancing and fundamentally re we would refinance it through a bond structure may even be more costeffective from a percentage but what we would be doing is capitalizing the cost through our bond payback um which would then mean that we would be recognizing each year an additional $350,000 roughly in M savings that would help support some of the challenges that we have with you know some have ahead of us so so we're we're verifying all of that and to make sure we bring you the best possible information when we come back on December 12th resolution the reason for that timing is to get up and run to meet that deadline of the end of 2024 in order to be able to realize those 40% rebates so the capital fund return for 2024 that they're talking about that would go to pay on the principle of the loan that we're getting or would go back into our I think I think there are multiple options um uh and one of the things that we're also verifying as what the the various available options would be so um it may make sense to pay it against the principle of the loan and um shift and by shifting it to the bond then we're shifting less dollars to the bond um the other thing that could potentially happen not wanting this to happen but let's say we had a challenge with passing a bond in 24 and we have and we have Capital needs we might want to continue to make those payments out of m&o and that would at least give us a couple of million dollars in capital money to TI Us by until we were able to pass another Bond so it it gives us a lot of options and prior to coming back on the 12th we'll make sure we know all the very specific dets next steps are we wanted to see the board's interest and then the next steps will be to talk to some of the financing gurus that we work with out there awesome thank you um Miss MC cheffrey do you have any other questions comments concerns no I just love this idea and um I appreciate you guys for chasing it down I know the grant part is um not easy so thank you I love it um board members do we have any other questions comments concerns awesome um I think this is great I think this is very aligned with the vision that we have especially with even the student outcomes focused governance work we want to make sure that um we are aligned in all the aspects and bringing not only the cost savings but bringing the instructional piece for our students is like a double whammy so um thank you so much for being here I appreciate your time and I can't wait for the next meeting to approve this so much we appreciate it thank you thank you guys all right that brings us to our next agenda item which is future agenda items does anybody have a future agenda item so I just would like another update of um Larry C Kennedy um where we stand um the last presentation we had um I still don't understand the Outdoor Learning um curriculum as a parent like I'm not sold I just from a parent perspective um maybe it was over my head um but I I I just don't understand what the curriculum is and I would like to know the hiring process for the principal and also where we stand on the name of it I I think I've heard pros and cons uh about Larry C Kennedy um in the community many people think it's named after John F Kennedy obviously it's not um and I know Larry C Kennedy is a is a amazing person but I can't give you the elevator speech about him myself so um those are three things I'd like to know kind of where we are I would agree with all of those and in addition to that I mean I I know I was the only person that I don't know if Amy was here but I voted no on on on the original spending but I was hoping that then we would be getting pretty consistent updates you know given what I thought was lacking in the presentation that we got and so I would hope to continue to get updates about what progress is being made um and what we can afford what progress is being made in the way of these grants that are like coming as they come on the consent agenda items that sort of thing um any more detail that we can see in um floor plans or blueprints or whatever I mean the blueprints I thought were lacking as well um and then like the the curriculum piece I would tend to agree with I get the gist of things to me it felt like somebody was explaining in query based learning to me but that's not a curriculum and so that's why I was like what is the actual curriculum not the teaching meth method here yeah we can just put it as a future agenda item so we're not discussing so much of it absolutely and and I I just want to be thorough in what we're expecting for the agenda item I also I know it's off topic but I'd like to put a plugin for the last board update because there were um quite a bit of update information in there as well which is by no means um being against doing a presentation at the board meeting but one of the things we're also trying to do is make sure that we're going to be putting regular updates in that board update so you don't have to wait for a board meeting to get that information certainly just for the public as well yep thank you and the only other f um future agenda item that I would have is to get an update on the renaming of the paple school that could be uh a board update but I would really like to find out where we are with that any other future that's like three we're like three hours into that I think she miss MC cheffrey was that for us or did you just forget to mute yourself no that was for you I'm sorry I'm I I would like that as well the Papo update okay thank you any other future agenda items all right seeing none that brings us to our next agenda item my motion we adjourn second all those in favor hi W notes thank you guys so much hi

great thank you everyone for being here we welcome you to our work study and brief board business meeting tonight Tuesday November 14th 2023 we just finished our executive session and we are now here for the work study I've called this meeting to order and we'll go directly to presentation and discussion topics we'll begin with 3.01 Mathematics Curriculum adoption Dr McCord thank you madam president govering board members I will invite up to the square uh uh assistant superintendent Jared Ryan from teaching and learning and he's got a team of people that are coming up that will probably do the talking for is that about right yes sir all right I'll turn it over to you guys Madame President governing board Dr mccort thank you for allowing us to join you this evening um we have some exciting information to share with with you including the process up to this point with relation to the math curriculum adoption um this is as we spoke prior incredibly important to the future of Gilbert Public Schools feel like the education of our students and alignment of um core academics and what that looks like kindergarten through 12th grade for our students um we talked earlier today about and we continue to about the why and the why is what I hope you kind of get out of our presentation tonight along with with the facts of what the process is looking like so um this evening uh we have Crystal Udall our um our elementary expert uh next to her Robert bercher our director of um CIA on the elementary side Christa Cox secondary director of CIA and Len bomb who is our secondary math expert who's joined us here as a coordinator of that so um they're the ones doing all of the heavy lifting I'm here to support and so I'm going to turn it over them for the uh for the presentation moving forward with relation to where we are currently all right as we met with you before we kind of do we dove into what the whole process was going to look like um so what we've been doing since then is we sent out a call for resources Elementary received 11 resources and we spent 4 days going through with team of teachers to ensure that um resources looked okay aligned to the rigor of the Arizona State Standards um we called teachers out and we had them in grade bands we had K2 35 68 um and we we were able to whittle it down to two that we felt like were the best fit um secondary schools got 58 submissions um and so they were able to within 5 days get it down to multiple but they are different with secondary um and I'll let them talk a little more about that but they were able within 5 days to get most of their courses down to two then each of the larger committees that included Community uh community members principles we were able to hear vendor presentations and go through a different round of voting with the rubrics that we provided um in your blue folders and yeah so that's where we've got is tonight we're kind of presenting on what we found out once we got them to two uh we're looking forward to recommending um the one that we can move forward with a pilot implementation these were some of the highlights that we um tasked the Committees with looking at the various curriculums with um it was important that it absolutely has to be aligned with the Arizona State Standards we don't have a choice in that matter uh it has to have the rigor and standards of mathematical practice that are set forth in the standards and we do want to make sure that it's comprehensive and great for all of our students including um gifted honors AP uh special educations English language Learners um the whole gamut we want to make sure that this curriculum meets the needs of all of our students we want to make sure that it was comprehensive and that considers assessments and it's got to have an effective use of technology and supplemental resources so that it can be good for meet the needs of all of our students all right and I'm going to hand it off to Crystal to go through the process Crystal awesome thank you good evening governing board Dr mcord appreciate you having us here tonight put that a little closer to your yes I can thank you is that better that's better okay all right I just want to give a huge shout out to the committee members they have had many multiple meetings there's it's not easy pulling many people across the district into one place at one time and I am so excited to have worked with 37 in the Elementary section wonderful individuals is my pleasure my um privilege to work with him and have this committee work together as I stated they did have met multiple times they have also um reviewed individually as well as group interview uh reviews we have also had some of these members join and be a part of our subcommittee that was that very intensive review that first happened and many of these even though they're may be listed in a particular role many of our teachers you know are parents and they serve a multiple roles so I think consider our community members our teachers District Personnel also so that I feel like we've had many multiple roles represented we also have EV every grade level has been represented instructional coaches have been represented um different schools such as accelerated title one prek was even represented on this um committee as well our committee members I know it says in our district strategic operating plan that we want to provide students every opportunity to grow and be successful it's very interesting that that same conversation kept coming up over and over from our subcommittee as well as our larger committee and looking at how do we grow teachers how do we grow students for the life of this adoption and so KN that is our strategic operating plan it wasn't posted anywhere but it's interesting that that conversation did come up and how teachers and parents and community members really wanted to make sure that that was implemented for whatever resource we Ed that that was a focal point um for k6 we did receive a total of 11 submissions sixth grade had an additional three more that they reviewed with 67 and 8 um it was a very distinct desire that k6 wanted to combine together and look we did review resources that had K5 only and resources that were 68 and above only so no we've had many Myriad of reviews looking at different um lenses of the curriculums that were submitted but it was very important that they wanted to combine and have that coherence together in the past for the last 10 years we've had two curriculums one that supported K5 and a different one that was in sixth grade so that 56 bridge if you will was very hard sixth grade never had access to fifth grade stuff fifth grade never had the access to sixth it was very hard and difficult and so um the two resources that outscored the other submissions came forward as that 4 k6 that um the submissions that came forward accelerate learning had stem Scopes math which was a k6 product and I ready classrooms by curriculum Associates we reviewed at case six and in a few moments you'll hear about 78 ahead of review as well um from these two resources it was important to see which one would then meet GPS's needs best so we had vendor presentations back in October this rubric that they had in one night in just about an hourish amount of time to review 21 points worth of components that rubric um as you see here curriculum Associates did outscore in each band level overall curriculum Associates scored 19.8 as an average and stem scope scored a for 15.8 average from the vendor presentations that's where they get to show us everything that the bells and whistles and those kind of things then we got to step up and individually review in elementary we had several days of review available so teachers and committee members got to choose their date that they came in after school hours to review some came in and stayed multiple hours some came back even a different day and reviewed multiple days so I really want to commend the committee for doing very thorough work and making sure that the review they did was intentionally their deepest desire to make sure that that curriculum was the right fit for the GPS needs um on this slide here we're looking at the rubric was a 60 point review at that the overall average for curriculum Associates for if we combine K2 35 and six it was a 58.1 out of 60 and for accelerate learning it was a 40 7 point rubric score moving forward so what were these rubrics composed of five different sections the five different sections the section one 2 four and five those sections had all nine points I know section three looks way out there but there was more um to look for and discover and so it was 24 points total for it section one and two looked at alignment to standards learning progressions coherence rigor and math practices that's kind of combining both of those together section three looked at instructional support and usability where we looked at facilitating student learning as well as teacher planning how are both aspects of those handled and so that's that large piece that we really wanted to delve into and look at how can we can grow teachers and grow students section four was on the assessment where assessment looks at how do we assess students prior knowledge how many multiple types of assessments are there how do we target standards for those assessments and lastly section five was on resources such as technology supplemental materials some notices that stood out from the committee you see that all five sections curriculum Associates did outscore the other so some of the notices that came forward from that were the personalization of learning for each grade level that it had an ability to for us to use um that would be available in the pilot if we choose to go forward support for families there are over 11 languages for parent letters that can support our family needs also there's a teacher toolbox where all grades so in the past we' bought one seat per grade per teacher this would offer one teacher one seat access to all grade levels so meeting many multiple types of needs enriching intervening and those type of components from there I read was the number one scoring leader for our vendor presentations it was also our number one scoring curriculum for the individual review both whole committee we also looked at campus members and community members it was the leader in all five sections in summary I ready had the higher score of the high of the two curriculum resources and based on this data the elementary committee would like to recommend that remove forward with a pilot ey ready of curriculum Associates would it be appropriate to ask questions right now do you think just specific to k6 okay does anybody have any questions thank you very much see do you're welcome so I I do have a question I I think it's very interesting that we've landed on this curriculum and I just um interested to know since we did an adoption for Neely traditional and the traditional classroom rooms that ended up with a different book what you saw in this curriculum that makes it better for our typical and collaborative classrooms sure um of the 11 submissions that curriculum was not submitted Again by that uh vendor so it was not possible during this um research time to delve into that one um this one has a an extensive use for intervention in uh in riching personalization for students I feel like it has the components that Lead Teacher growth we have a lot of different teachers and many different um Avenues coming in we have Pathways tis teachers need support when sometimes you find they're a little nervous about teaching upper grades this has that support built into it for building the why and learning progressions within it so I feel like this can be a very supportive curriculum for our GPS growing students teachers all right thank you you're welcome other questions go ahead you want me go ahead um thank you for that presentation so just that was one of the questions I had with was about neie we're not changing their math right this does not affect the ne campus and then the one over at Spectrum right Spectrum Canyon Rim and Neely are our three traditional camp or campuses that have traditional options and so no we we signed a contract with them um and unfortunately like I said math and focus didn't come forward and bid for this proposal so it wasn't an option okay thanks for that clarification then I had one more question um on the committee is there a reason why there's only one parent that was um on the committee I can see not for lack of trying okay the offer had gone out to suggests um we collected um names from principles and so in offering that to suggestions that they put out they were unable to meet I also want to distinguish so that's only for the elementary we did ask for names from principles and then we also um it was in newsletters and we did put it on our district calendar because we did have to adhere to open meeting laws you know so there were avenues for parents to participate during this entire process just one more final piece on that the um Crystal had kind of hit on it but just to put re emphasis uh in the group for elementary and secondary they are listed under the other positions but there were multiple parents and what I would deem community members um in that regard and so there when we realized our community/ parent uh group was maybe not what we wanted it to be um we actually had additional teachers or different roles sign up that weren't necessarily there for the lens of their expertise but because they wanted to kind of be there as a voice as a parent with students currently in our school so I do feel that there was um parent representation uh it just might not be under that column up there so several several of us parents that um definitely had our parent hat on while we were discussing okay thank you for that clarification well an we will have the opportunity with whatever it goes forward to have the public review so hopefully we'll have some more input from there too as well yes Mr Thompson yeah I've got a few questions uh first of all thank you for your presentation bring this over here here since I'm talking to you thank you for your presentation um you'd mentioned that previously there was an issue with one curriculum going K through five and then a totally separate curriculum for grade six how does how does this I read um curriculum what does movement look like between grades can can kids that are excelling do they have access to higher grade material and kids that are are struggling do they have access to lower grade material let me stop stop there for that one all right yes you are correct teachers and students have access to above and below material so teachers can intervene with on grade level below enriching if it we need the accelerated uh gifted kind of lens pieces there's an Adaptive piece to the personalization learning that goes in at grade level and adapts Accord according to how the students is working through the program and then um it's taken three times a year and then will continue to adapt to that student specific needs and skill gaps within those Concepts okay thank you um my next question is in regards to students that are struggling um we have and correct me if I'm wrong but we've got uh there's there's different tiers tier one tier two tier three does this curriculum include tier 2 and tier 3 material or is that are those is that is that material that is that we have to get in addition to this this is absolutely a comprehensive curriculum so it will have supplemental materials and based on our committee we were intentional in selecting both resource and self-contained teachers so we did have them um and they're going to be critical to the pilot implementation as well um so we can get feedback and Ensure it works for all of our students and teachers okay thank you and then my last area is is really it's more of an area of concern um and I I talked about this a little bit when we were talking about the the program going into our traditional uh uh canvases um and but this is the first time in looking at a curriculum that I saw this specific wording um and the wording that I saw on the website in it was either in the about us I think it was in the About Us section of of curriculum Associates website they one of their I guess one of their core focuses is equity of outcome and I know that You' be hard pressed to find a curriculum nowadays that doesn't incorporate social emotional learning and equity and diversity and things like that but this was the first time I ever saw this term in a curriculum or or in a company that's providing math curriculum Equity of outcome and my my concern is that if this if if this curriculum is if one of its goals is equity of outcome the only way to do that is to lower the bar for everyone because we know just naturally there are kids that Excel and there are kids that fall behind and so how can we and this isn't a criticism of you guys or the committee or anything um how can how can we as a district in implementing this if this is one of the the goals of curriculum Associates how can we make sure that we are still providing opportunities for kids to Excel and not be held back because of the goal of equity of outcome um yeah what are what are we doing to ensure as we implement this to make sure that that that our students that are going to be able to move at a quicker Pace if they want to so when I hear Equity of outcome what strikes me with that and it's all the lens right would mean highest level of academic success possible for every student it doesn't mean equal doesn't mean the same equity in that sense to me would mean I'm a self-contained student I'm a resource student or I'm A Gifted or honors or accelerated student or I'm a traditional 50 percentile right through the through the middle we're all getting everything we need for us to be the to reach the highest level of success for us right I think what we've experienced with various curriculum adoptions over the years is that it doesn't do that and that there are groups that aren't looked after whether it's your accelerated group sorry just do more or whether it's your group that's struggling with um needs of academic interventions and teachers aren't given the supports to be able to support the students that that are need that have that need right so when I read that Equity of outcome that's that's what I'm thinking right I'm thinking the things that we're talking about in terms of the variety and range of students we have to ensure that each of them all of us are different Learners right some of us gifted some accelerated some Advance some struggle with math maybe right so I think that what we've been striving to do is identify something that ensures every student regardless of need walks into a room supported by a teacher who feels confident and supported with materials that are aligned to State Standards to ensure we can push every student to be their maximum we all agree with the exact thing that you're saying that every student deserves to be um our last um thought is ever to hold anybody back to ensure everybody has has the same results okay if that's the question or con no that was a fantastic explanation of your understanding of that and I appreciate that my last question is in regards to section five I believe you said it was section five had to do with technology I'm just surprised that didn't score higher with everything today being so technologically advanced what was missing from this section that gave it that didn't prevented it from being a nine probably because they only sorry forgot to move the microphone nothing out there is perfect but everything can become what GPS needs are and so there's a difference in score some of that score may have gone to the other so a person may have felt like maybe stem Scopes had more of a component on that technology piece so if it's not a 100% vote but a very large percentage of our committee members felt like that was um sub substantial for the need also reviewing a curriculum in an hour or two or three or if they came back in maybe four or five and I'm going to tell you some stayed about that long to look teachers take a year to learn that whole piece and ins and outs and whatnot so every teacher is about to experience that change and that learning aptitude so a review in very short few hours is not 100% And so I feel just more time on task and being able to you know hear more about being trained on it would be able to allow a lot of those committee members who are in the education field to feel secure at that probably a 9po average okay they'll discover more layers yeah and then I did think of one more question one of the com complaints that I've heard from parents and most of it's come from unless I'm mistaken from um Common Core is that a lot of parents don't know how to help their kids because their kids will go to school to learn math and they'll come home and they'll say well that's not how my teacher taught me how to do it and the parents are just lost because they're like well I can't even help my kid figure out how to do his homework his or her homework because I don't know how the teacher is teaching it and it's different from How I Learned it how does this curriculum I'll say how does this curriculum score on in that regard in being something that parents can get involved with if they want to at home in helping their kids and helping their kids with their homework and things like that that's definitely something that I think it comes out during the pilot session right is hey we've got we're trying it out for 60 days or whatnot and hey a lot of times it'll come to light during that period um it doesn't necessarily disqualify us from moving forward with this it just knows we just means we have to build things in the background to make it accessible for our students um but yeah I totally get it and please know that I'm an educator and during Co and stuff my kids told me I was doing math wrong as well so I was like I've taught the same unit like um stay in your lane kid and he's still your children yes my own personal children they they said I was wrong so I get that CHR Chris actually had a great conversation related to this today if you want to share kind of your thoughts so we um and I that that was later on cuz this is something that um again those of us that have children especially um currently have gone through that and have experienced that and our parents want to be involved and they want to be able to help their students and um there's several things um before I move forward um as far as the communication of the curriculum when Crystal shared that there was how many languages 11 languages like that in itself like our demographic is changing and um that's more than I've ever seen with a curriculum as far as what they provide and when you look at section um not just section five but section five when it talks about the resources that are available for supplemental and the technology aspect that's where we're going to be able to connect to our parents and that is something that as a part of our implementation goes with our teachers that is a part of the training and shift that we know needs to happen with or without this um we're constantly needing to stay on top of ways of staying connected with our parents and making sure that they also know how at the end of the day to sit home with their child and help them to go through that and so um I think it's important to just put emphasis on that part and so um communication the resources and then with our um students right now we know that our parents have to be an instrumental part of that and so um starting from the beginning of like opening up more of that communication to and from um and having um everybody that is involved in that implementation know that that's part of the lens and so we have to make sure that um we are kind of thinking through that that lens our current students um they will tell us uh I I was very vulnerable today in a meeting and shared uh my son was in the cohort that Skips a year of math in fourth grade while Co was hitting and so to skip a year of math and then to be online and then to be literally was in fourth grade and I caught myself same I mean most of us at this table probably have a similar story um where I got a little competitive and was like I'm going to figure this out before you and he's a fourth grader um and we have to kind of figure out how to bridge that and so common core or not any new curriculum that you put into place with academic standards there's going to have to be conversations surrounding that but I I will say in the whole committee um and in the work groups there were times where this exact conversation got talked about um and so I think our teachers are realizing that they are as effective in the classroom with the support of the families and that we have to press pause like everyone is going 100 miles an hour and doing the best that they can but if we step back and press pause and evaluate what we can do to include our parents and help them better understand um and I do feel like when uh some of these presentations were happening again I'm going to put emphasis on the resources that it it allows for that it's more interactive in allowing the parents to be a part of that um I don't know if you wanted to add to that um hope I appreciate that and I um as I was going to the website I was reading some of the blog posts that that they that they highlight and there were um it looked like there were some experiences that other community other school districts that have implemented this have shared in regard to giving teachers ideas on how to communicate these things with parents so I thought I thought that was good Mr berer is actually oh oh I just wanted to say too that we've already been on the phone with some neighboring districts that have adopted this and gotten their like hey what we're what should we know about you know what do you wish we were just on a telephone call um actually yesterday with a district that's in their first year of implementation and we're like What did you wish you knew you know this time last year so that we can try to get ahead of their mistake sort of thing thank you very much that's all the questions I have go ahead Mr Jetty I I have a question about the fact that I know people on the committee probably only spent four or five hours because of the limitations of time but I know that you Crystal and probably to Robert and everybody else spent a lot more time looking at it and having been involved in curriculum adoptions I'm going to ask you are you excited about it I have been excited for this for the last seven years I have waited for this day to come but are you excited about this this I am very excited about this as um back in the operating strategic operating plan we want to provide student every opportunity to grow and I'm going to add and teachers not just to grow but be successful and we feel like this can help our k6 teachers it can help our k6 students everyone in every facet so EV every layer our students who are high achieving our students who are struggling our students who are accelerating we feel like this can absolutely help and support them individually as a classroom and as growing committee me community members and when the professionals are excited about it that that goes to the kids kids and everybody everybody wins absolutely I'm excited to make sure that teachers stay excited about this m Pig I just I would like to piggyback on that because it was we had a meeting this morning about the implementation and I I'm not sure if we'll go into that um too in depth tonight but uh it involves a lot of different stakeholders that are going to um do a lot of work over the next few years and um Miss bomb has joined our team and we she's been in the classroom a very long time and I uh we've been very excited but today was a day that I feel like collectively in this room I don't know that I've ever seen that much excitement surrounding an adoption let alone any work that I've done and um the final committee um we were at Community Ed where the room was packed full of Educators and usually in a process like this you're not going to make everybody happy in my experience I don't know that I've done one thing that has made 100% of the people happy and that final meeting I I have to admit genuinely there was not one person that was not like smiling from ear to ear full support and all of the questions that they had they skipped past this stuff they were like wanting to know how quick can we do this can we start now let's talk about all the stuff that we're like we're going to get there slow down and we now have teachers we can only um support piloting in so many schools and so many classrooms and we have teachers every day we're receiving emails where they are begging like everyone wants to Pilot so the hardest part we have right now is containing that excitement um and I'm sorry to like add that but it is when you ask that question that's not often something we get to discuss and talk about but genuinely I feel like it's extremely contagious right now so we have really good momentum going with that well that's a good problem to have absolutely Mrs Pig I just wanted to Circle back with Mr Thompson's comments because that is one of the concerns that I've heard from my friends and in my little Community is the the homework so how much homework is when with this amou adoption do you guys have can you answer that is it a heavy load of homework a light load of homework just wondering it's a quality load of it's a quality load yes we are into quality mathematics yes okay um I lean in for just a moment and kind of answer a little bit there are Family Resources there's a family site that's available 24/7 for parents to um access interactive tools games Family Resources the family center also provides um student materials navigation of how to help students progress and um achieve there's a communication tool with for teachers to have I let's say parent friendly language on it so that communication report can have parent friendly language on where students are at and where they're growing so there are tools within these many languages to help parents both online and in hand with the family letters and activities and online resources so I hope that may help in this in this curriculum there's not a prescribed amount of homework you know it's all going to be what the the students need will dictate how much practice you know they need going home thank you I just had kids that went to Neely so I knew exactly what they were coming home with every single night and what was expected so anyway but thanks for trying you know answering that question L I did have a couple more um I just wondered about what kind of materials is it a consumable book that they'll be working with hard cover digital materials what kind of materials are we talking about thank you good question um the teachers meant get their manuals of course students every grade level it's a consumable um also teach students will have access to online components as well so all those components all together so the inhan and as well as online for k6 there's also manipulatives so that is exciting to make sure that they were putting hands we did that last year and now we're looking at doing that again to put consumables in I'm sorry manipulatives into the hands of the students to work with mathematical understanding okay that's great cuz I my other question was are there various approaches I I don't think of students as gifted or special needs I think of students as learning differently and are there different approaches to address the different learning needs of students yes there's multiple models and instructional strategies that will help develop the standards for proficiency for the students okay great and then lastly what is it about this curriculum that you feel you've been waiting seven years so what is it that this curriculum does that we didn't have in the previous one oh my goodness how long do we have this this curriculum offers multiple facets for teachers to learn the wise and how's and learning progressions those were not layered in our previous curriculums that came out 10 10 years ago it was 2012 when we adopted so that being said there's been more learned so we have that in a compact Place rather than riding from behind the scenes and working on curriculum apps and documents that are supportive to material it's inclusive okay and that's exciting to have all right thank you did you want to add something no okay um two questions for me then as we finish up thank you everyone for the discussion really appreciate it just how do you feel like this Elementary curriculum addresses Basics and ability to I don't know that has to be memorization and factual but do you feel like I feel like math is foundational in elementary especially how do you see this curriculum helping our students gain those really foundational principles as I was stating the curriculum that we had adopted 12 years ago there's some components and pieces that we have learned more and we've made District materials to help support that instructional strategies models fact fluency understanding how do we support those strategies for growing fact fluency those pieces are embedded in this program and it's no longer here's one more thing here's one more thing which as you grow you hope to gain more knowledge so as we grow in the next years of this adoption of course the district documents will always support but it's fantastic having something that's very inclusive that builds those foundational skills and concepts for students that are those layers K1 to you got to have those in place because third grade brings in so many more components and adds to that that those pieces need to be in place and so we definitely want to make sure those foundational skills are strong and we feel like this curriculum very much supports that belief that's great and then my final question and you might get to this and you've kind of covered it is it looks like and I really appreciate you including the rubrics here and here just to give us an idea of what the specifics were but um it looks like both both curriculums score pretty closely so one is a little bit ahead so do you feel like as a committee the whole committee was comfortable and confident in recommending one one curriculum at the end of the day or is there is everyone some people hanging back and holding back when we went to the whole committee it was unanimous we didn't have to ask for anything like they was automatically it would if you were in the room it was cut and dry there was a favorite okay okay great that's wonderful wonderful if if there's not any further questions we can ask further at the end cuz I know we'll Circle back on this so great if we can keep going then did you have anything Dr okay super well it is helpful to be able to ask those questions I know thank you so much really appreciate that yeah we really appreciate that so now we're we're on to the 712 adoption committee update is that where we're at yes okay thank you good evening governing board members and Dr McCord it's my pleasure to up update you on the secondary portion of the adoption committee um and the results that are being recommended by the committee um I am going to go a little bit faster for for the seventh grade and eth grade I think that Crystal has done a great job of setting the the foundation of what what we did and what it entailed and so what you're going to see is a lot of the same information but based on our seventh grade and 8ighth grade committee members so our secondary adoption committee as a whole consist of 46 members um also made up of District Personnel administrators instructional coaches teachers and community members we also had many teachers or administrators that were also parents and with students in our school system so serving several roles um huge shout out again to them as Crystal did they they gave up a lot of time um and had a lot of extras that they needed to do to be a part of this committee but their dedication and determination to find what is best for GPS in moving mathematics forwards was out of this world I don't have a better way to explain it it was very exciting to see for our grade seven and grade eight there were 12 submissions that were reviewed um they met for 4 days as a subgroup as a workg group to review all 12 and on those workg group review results three Re resources came forward that met the criteria of the rubric and from those three they were able to narrow it down to the two resource that's that outscored the others and those two resources um were granted vendor presentations and a second review the finalists that came forward from our grade seven and grade eight were the curriculum Associates I ready and the middle school math solution by Carnegie Learning okay those are also the same resources that most closely align to our ma math vision and the operating we had our vendor presentations toward the end of October and out of a 21o rubric our Carnegie Learning average vendor presentation score was an 18.8 the curriculum Associates vendor presentation average was a 19.9 following the vendor presentation we also did a second review with the rubric of the adoption committee that you have and the results of that showed that Carnegie Learning did not score as well as curriculum Associates in both seventh grade and 8th grade so the vendor presentations um and the committee rubrics um indicated that curriculum Associates was outscoring Carnegie Learning I have a similar um information slide on the five areas and Crystal's already gone through what those five areas of the rubric were um I will say that these were a little bit closer in many of the categories which is a testament to both of those resources being quality um however we did sit and and had a conversation and not just s and eight but six seven and8 which I think that was important um and by the time we had open dialogue about both of thee um vendors and both of the resources the committee's recommendation overwhelmingly was I ready by curriculum Associates uh just on this section to the curriculum Associates score just a little bit lower than Carnegie Learning what was some of the things there that and how are you going to maybe address that um so the section two was the alignment to rigor and standards for mathematical practices So within the the review time there were more teachers who didn't find as much of the math practice standards that were actually listed within it however those differences out of nine points um statistically is is pretty small um and it and we also had conversations with this being K8 and so our I mean we they didn't have to choose this um but as a whole they felt that this was the better of the two resources okay all right thank you I just had a maybe a comment go ahead no let's do that since we're I'm assuming that since we're using the same curriculum it's just following through to the junior high that that's probably a smoother transition for our kiddos right absolutely that's definitely the hope and I know we've got sixth graders in our elementary school that are doing seventh and eighth grade math so we think that that really limits the number number of transitions through our program yeah we don't use the word hope anymore we expect yes excellent any other any other questions on this seventh and eth grade well at this time go ahead Mr Thompson oh go ahead and then I'll let Miss okay thanks so this I'm just a very curious person and this has been killing me ever since I saw this present who who who made this presentation who created this presentation what it's gr okay why why and again this is going to be silly why was why was curriculum Associates color blue in K through six but then switched for seven and eight because we had two different people working on the two different sets and I did notice that and should have changed it at the last moment I don't think he anything need to be changed I just I was curious and I me if I didn't ask between Elementary and secondary you would be pleased to know like at one point every bar graph on this whole presentation were all different colors so we were excited to at least make them all Gilbert colors Chad if I were your teacher I'd congratulate you for being so attentive absolutely Miss sunre did you add something um I just wanted to know with the junior high curriculum again what are the materials and the approaches for junior high it is it is um consecutive through the K8 and so the resources that they would have in fifth grade and sixth grade will continue into seventh grade and e8th grade so that continuity and that comfort for kids is going to be a lot smoother versus changing so again we'll have the consumable textbook and the digital and the digital absolutely um resources and I just because it was a point that got brought up and it's something I'm feel like we could hit on throughout and it's important is when you talk about our parents Mr berer referenced how it used to be split into even more bands and um honestly I wasn't sure that a K8 recommendation that it would go that way cuz we were trusting a lot of experts in the room um but when we talk about our parents they would then get that same experience as well K8 which has not happened we've been trying to ask people in the history of Gilbert when has that happened and we are going back 30 40 years where we have not seen seen and so I want to say never but I can't go back quite that far great anything further no okay thank you we'll move on then to the next part the algebra 1 geometry and Algebra 2 absolutely so there were three separate teams reviewing Algebra 1 geometry and Algebra 2 and over those four days they reviewed 12 submissions um I will tell you that curriculum Associates already did not continue into the high schools so that was not a a possibility for continuing um there were actually three resources that came forward that met the criteria of the uh rubric and those three did outscore all of the others um so those three at this level were granted vendor presentations and a second review the three resources that came forward were envisions by SAS math Nation by accelerate learning and into a by hooton Mifflin and hardcour we once again use the same rubric at all levels for the vendor presentations and the average vendor presentation scores are indicated on this slide where Savas was a 19.5 accelerate learning was an 18.8 and hooton Mifflin hardcourt was a 19.8 and that is out of a 21 point total so we had two very close scores following the vendor presentation ations the group sat again together and with a new lens completed the adoption committee rubric and from the three vendors and the three areas of Algebra 1 geometry and Algebra 2 what you can see that's indicated here is that the hooton Mifflin hardcourt far outscored in the second review with the rubric um their lowest score was a 53.8 their highest was a 50 7.8 and the other two vendors did not even reach the level of 50 and this is out of a 60 point scale so you were willing to go to different vendors maybe between algebra geometry and Algebra 2 if you needed to the direction that we were taking was what what is the best resource out there for all of our students okay the rubric is the same and so it had the five same sections um for our breakdown and again some of these areas are closer for between two vendors than others but after the vendor presentations and after the second review um our committee came together and it was unanimous that their recommendation for Algebra 1 geometry and Algebra 2 was into AA by hooton Mifflin and hardcourt and you've said that correctly every time with that I think that's you get a star okay I'll take a star are there any questions about this specifically board members what what was it about this vendor that was made it so topnotch in comparison to the other two all three resources that were presented had positives and negatives um and this one was had more positives and was more consistent with the positives than the other two vendors I will say that the teachers reviewing and the administrators who joined them in reviewing um felt that this resource best served our entire student population it wasn't about any subset of population it served all of our population okay all right thank you I want to add briefly also um 2005 is my first was my first principal stint in Gilbert and since 2005 and Len and I have done a lot of this um traveling together and and leading together um from a campus uh level and this is the first time that across our district unanimously all campuses selected one vendor um and that's that's important it's really important for us moving forward it's important for us from not only a training perspective and a support perspective but analyzing student data perspective student growth um trying to find spots that we can strengthen it's been a challenge over the course of time when you have two or three different resources being used across five or six different campuses depending on the era we were in and so this was particularly exciting for me and as I communicated with Len and she would report out what the discussions were This was um this is kind of monumental for us to get to this point in time and so I'm excited I thank her for her leadership and um the committee work for getting to the point that this is going to really enable us to drive forward both in an instructional side as well as in a data driven side um to really inform us on our decision- making moving forward so I just wanted to add that this is critical and this is exciting for us yes M Pig please thank you for that I absolutely believe in uniformity across our schools because if we have one student that transfers from one school to another they need to be able to go in there and have the same type of curriculum so I'm really really excited because I've been in this district for a long time and I know hasn't always been uniform so I'm really excited thank you for explaining all anything further before we go oh go ahead Mr chapson we've had our it's been I think 10 years since we've changed math curriculums right which I'm told is the on the long side um but we don't want to be in the habit of updating and changing curriculums every couple few years just for the sake of of doing so in your opinion is the I ready and the hmh um curricula are are these are these curricula that could if if they needed to take care of our needs for 10 plus years yes and and this is on video we're recording this so yes and that was that's that was a consideration of where are we now and where do we want to go and will this take us through that Journey so that was considered and it was a conversation we also had conversations connecting the two so will our eighth graders feed into our Algebra 1 and will that transition be smoother than it possibly has been in the past and so it was all positive thank you is that good okay let's move on then let's go to the upper level high school course this is when it gets fun so of the many many people that were involved in the adoption committee many of them were tasked with finding resources for our upper level math classes so starting with college algebra and pre-calculus um they reviewed for college algebra three submissions and their selection which you are looking at here which is from Sage their average rubric score was a 93 out of a 108 um and for pre-calculus um they reviewed eight submissions so that was nice and Sage's pre-calculus with limits a graphing approach average score was a 96.5 out of the 108 so these were the highest scoring um resources and the committee was did not feel they needed to see to go forward that they just wanted these okay if we continue we have our calculus 3 and differential equations um our calculus 3 had two submissions to review and their submission was scored an average score of 100 out of the 108 and for differential equations there was only one submission but these two courses are semester courses and so having the same vendor was a positive to our committee and their average score on the rubric was a 99 out of 108 so it there was no question in their mind that these two would go forward and and be requested sorry each of these are only a semester calculus 3 and differential equations is then the second half yes okay it's tough year yeah I was like whoa especially in high school district the last two are our AP Calculus and AP Statistics courses our AP Statistics team reviewed six submissions and the average score out of 108 for their selection which is the practice of Statistics was a 95 and our AP Calculus team which was reviewing for not only AP Calculus AB but also BC so two different levels they reviewed six submissions and their average score out of 108 was a 103 I will say that the calculus submissions um they did not get it to this Choice initially they had two finalists and so we did have vend presentations as we did with the other levels followed by a second review and this resource outscored the other um finalist I'll call it um in both categories of the vendor presentation and the second review so this was their final selection do we want to have any questions yeah that's say Doone have any question any questions about those upper level high school mths smart well I reviewed the differential equation good I was going to say if parents can't help their Elementary children with math it just prepares them for high school this is where you know your kids are smarter than you are because they are doing things that you didn't learn in school sorry for that truth but it's true so let's continue then thank you um so we were very pleased uh the fact that we were coming forward with two vendors which for uh vast majority of our students that's kindergarten through possibly junior year of high school they would be seeing two vendors um we really tried to be supportive um along the way that whatever comes forward even though we knew it maybe would not be realistic from our lens we would love it to be one vendor everywhere uh but with how different the different levels of math become I honestly a bunch of us were anticipating several and so the fact that this truly is what uh the committee led to um by following like our Junior High seventh and eighth grade team were not in the same room as our k6 so it's not like they were um led to believe um for any other reason then following the rubric and what they felt was going to be best for our students so with those um recommendations uh we just want to reiterate what our next steps would be can I can I ask a question before you yes of course um the AP are you limited by the AP board or whatever it is as to which vendors you can use College Board does give a list of recommendations that it has to fall within but it is uh pretty comprehensive and we are in compliance with college board so with our next steps um we will Robert and I are going to discuss a little bit about what we have set up for the public review that's a 60-day public review that will run from January through March in that same time frame the pilot implementation will be taking place as well so in just a moment I'll give some more details on that um both both of those pieces are pending board approval so um these ladies have done a lot of work to set up tentative uh schedules and timelines um and they are ready ready to go first thing in the morning um with the next step the committee will review the pilot data so we will come back and um there is there are Chromebooks set up at the um at the for the pilot and for the public review that we're constantly collecting data so for the public review they will um they can look through the manipulatives they can look through the um consumables they can click around online and then they fill out their own rubric so to speak and we will collect that data and bring it back to the board anyone can show up to the public review that can be students Community families um and again we'll go into that in just a moment and then with the pilot um we are collecting D data there as well and at that lens it is from the teachers on the usability of everything that they just um trained on um we also survey our students every so often um to collect student feedback it's always my favorite to look through they always have some interesting comments that you will all get when we put that together um and then the third group that we are um going to be surveying is the actual parents of the students that are sitting in the pilot classrooms um there will be a couple of surveys that are sent out um all of those parents will be made aware that their class is going to be um going through the pilot uh so that they're aware they'll receive all of the materials as if it were truly the beginning of a new um curriculum all of that data will go back and be compiled and disaggregated um and our hope is that in uh between April and May that we can come back to all of you with the data from the two things that I just discussed and present that for a final approval um and then you see that the next step after that would be teacher training we put to be determined uh only for the reason that our historical approach has been to do like a training in June um a little bit of training in the beginning of the year and then support is going and we have taken the approach to completely um re-evaluate the way that we have done uh curriculum um implementation training and try to learn from what we've done and do it better and so um there are teams that are going out to other school districts to see how this has been done um we've worked with uh vendors that um specialize in implementing curriculum to get some expertise and right now that training schedule is literally going to spand over um a good solid year but it's a two-year plan of implementation training so we want to meet all of our teachers where they're at um Mr Ryan did a nice job of already starting I mentioned a meeting earlier today um where we are trying to set up that not trying we are setting up the training to meet the needs of um all of our incoming teachers so if they're pathway teachers if they're teacher in residents if they're a student teacher if they're in their first three years years of teaching veteran teachers they need just as much love and support and training as well um so we want to make sure that we're thinking through that lens now and not going into it that all of our teachers can get a oneandone type training and move on from there so um we've really set the tone that it's kind of an all hands- on deck and that everybody is equally responsible for training depending on our level of expertise and um role and responsibility so that is the next steps that we plan to tackle all right for elementary we tried to be strategic geographically with regional sites that the curriculum will be on display um for parents to go and give their feedback again this is in the form of a survey on a Chromebook that will be up so we have selected Ashlin Ranch um Augusta Greenfield and paa Del re again we tried to get one in Mesa one on East West um and one towards the South uh it's really important too to note that we're strategic and there will be on Tuesdays and Thursdays somebody will be here from 700 am.

coming to this but we're recording yeah we're recording now that's also my big hint that it's 7 o' oh yeah okay it is now 7 p.m. Tuesday November 14th 2023 and I call this meeting of the Board of Education to order Cindy would you please call the role gz Thomas presber present here here here pres Meadows present thank you very much uh since our last meeting we lost a student student at bavia high school we would like to take a moment of silence to reflect on that loss before we recite the pledge thank you thank you very much next I would invite Danielle to please lead us in the pledge algi to the flag the United States of America and to the Republic for it stands one nation under God indivisible with liy and justice for all thank you Danielle Tom are there any items to add or remove from the agenda no sir okay all right superintendent Kim would you would like to address the bo would you like to address the board with any comments I would um so tomorrow is uh School Board member appreciation day and I wanted to take a moment just to thank say thank you to all of our board members for your service um just as a token of gratitude to uh at the end of the evening please small gesture of gratitude um we've got a little treat for you to take home with you is just a well something to enjoy for your time and serving on the board and you know for many who don't know what you do um you know being a governing body that oversees a district that has an operating budget that most people will never see you know in a in a personal lifetime or at work most likely and decisions that are made and then um even on the heels of heavy news that we've dealt with over the last several days things of that nature just wanted to say thank you for your service and appreciate uh we appreciate you so we just wanted to take that time to say that tonight thank you app all right public comment welcome to the board of educ the meeting of the Board of Education if anyone wishes to address the board this evening please see secretary to submit a form for addressing the board please put your full name and address in the form do we have any before I read the whole thing we do not okay do you mind if I just skip in general we all right thank you all right Bea part BPS Partners Bea Todd Swanson how are you Todd great thank you good so I think I'm sensing a theme of brevity for tonight so um don't take it on my part uh good evening everyone um it just seems like three weeks we were just here again so a short turnaround time um just a couple quick announcements that I have uh first off for the board to know that came as a result of our last bargain with Administration and vaa we created a new committee called the DCC the district coordinating Council and Tom and I have been working on getting that running for this year and we wanted to wait till all of our district committees had met at least once this year and the equity committee had their first meeting just last week and so now that we've accomplished that task Tom and I are setting our agenda for the DCC to get together and kind of have our first oversight meeting of all of our district committees um we don't really know what to expect with the DCC since it is brand new we don't have any set Notions of what this committee is going to look like or how it's going to function or as many times we're going to meet we're going to kind of work on that together as a joint venture between the Bea and administration but just to let you know that the DCC is going to be meeting on the 28th of November so by the December board meeting we should have a report back to you on how that meeting went that's number one uh number two um congratulations to the board members on your recognition for board member appreciation but besides your day being tomorrow tomorrow uh since it's American Education week this week is ESP appreciation day as well so for the esps in our district we just wanted to say from Bea thank you for everything that the esps do um we've said time and time again uh if weren't for the esps uh we would be lost they help us in the classroom they help us in the lunchrooms they help us get our kids in and off the buses um they are so invaluable um we can't thank them enough so uh hopefully uh if you see an ESP tomorrow reach out to them thank them for their service to our district and to our students and to our families because they are extremely critical in our district and then the only other thing that I have is whether you're traveling across town or across the country have a great Thanksgiving and safe travels everyone and we'll see you in December thanks thanks Todd best Mara hello I am Mara Schuster and I am the Besa president I work at HD storm Elementary as a principal secretary so tonight we continue our series of Besa highlights of a support staff member we are Besa we are the branches of the educational tree this slide is just a reminder of the questions we pose to our besta members to share a bit of themselves to us tonight's featured besta member is Laura versillo she is our lead campus monitor at Louise White and also our besta Treasurer the verilla family has resided in bavia for 20 years she has been married to her husband Randy for 26 years and they have two adult boys who graduated from betab public schools Zach is 21 years old graduated early from bavia high school during covid he is in his second year apprenticeship as an electrician and work working on his electrical engineering bachelor's degree through his Union her other son Tyler went through Fox Valley Career Center during his senior year at BHS earning his EMT license at 19 years old he works as a medical technician in the ICU at delnor hospital while attending wabansi nursing program Tyler just returned from Africa on a Med medical missionary trip Laura's mom has recently moved in with them from Michigan after having some medical issues and they love having her live with them she is so helpful always cooking baking and smiling besides their two turtles tuck and Shelly that they inherited from Tyler science teacher for Mato they have their trusty German Shepherd bboa who is seven years old bboa suffers from severe allergies and separation anxiety at 100 pounds he also identifies as a lap dog Okay so Laura loves to do crafts especially quilting which is her latest work she enjoys gardening coloring painting and writing she teaches children's Bible studies and tutors Elementary grade school children like many parents being close to your child when they are at school is a great opportunity Laura was PTO president for several years when her oldest started school at JB Nelson and continued volunteering through the years she started subbing atavia and then became a permanent par professional at Early Childhood before transferring to Louise White which has been her home for close to 10 years being a par professional is such a rewarding job her passion for children with different abilities continued to grow and she became more involved in the special needs Community she started writing social stories to help the students understand some expectations she encouraged encouraged by others she began publishing children's books based on much of what was experiencing daily she found the real challenges were not teaching non neurot typically de developing students but explaining to neurot typically developing students understanding and empathy of different learning styles and abilities her books explain different situations with challenges and she became a certified registered Behavior technician and participated in many special education resource fairs and events over the years throughout K County besides selling her books she made fidgets and heavy weighted stuffed animals and various items that could help with children with special needs she believes that mental health issues do not have nearly enough not even close support in place especially at schools different learning abilities and styles challenges have increased over the last decade and continue to rise desperate to find a solution or at least help decrease these challenges she created a not for-profit organization called inspire higher NFP with some of the grant money she was able to become a certified social emotional learning educator from rers University to educate children as well as adults on social emotional learning comp competencies these competencies include self-awareness self-management social awareness relationship skills responsible decision-making as well as how our brain works differently these competencies have been left to teachers to blend and with within the academics this is completely unrealistic as teachers struggle to get through all the academics in a day for the last several years Laura has been offering her services to underprivileged children at after school programs and camps she has taught classes online and in person to parents and to Educators Laura has recently changed her position from par professional to lead campus monitor this enables her to work in the office assisting and then helping with teachers as well as spending time with students which she Absol absolutely loves thank you thank you Marsha right next is our student ambassador Zara how are you today good good all right I'm Zara I think jarit might be running a little she is right there so you perfect perfect timing good perfect timing I love it you can start us off okay hi guys my name is Dre and this is Zara and some of the success this week is that um we have more like college fairs um in our school so that we get to visit colleges and some of the colleges that we visited in the past is youc I actually went to one myself it was amazing and next um this Wednesday we have Northeastern and then in the future we're also going to visit Wazi and um during Halloween week we also had um um like a pumpkin con contest for the clubs and students who participate in and it was really great to get people participating and we we had some artistic uh pumpkins as well so it was great and then we also had our first mentoring um officially um last week and we got to connect with some kids and it was really amazing yes and then also recently many of you may know the Mean Girls they've been advertised all around matavia they put on some great shows I went to Thursday one I was surprised to find it packed on a Thursday evening but I'm sure their Sunday and Saturday shows were just as packed and it was great to see their amazing performances and all the work they put in it really paid off and then we also have a lot of sports going on winter sports are starting up with wrestling gymnastics as well as basketball and speaking of sports football has been doing amazing this season and they're going to be playing this Saturday actually in the semi-finals against Mount Caramel so so root them on and really proud of them and then that's all for today thank you could I ask one question I'm so sorry the very beginning you mentioned did you go to UIC to visit it or yeah we was like a college um a college visit and we got to look around the campus and they told us more about like the school and what they okay so this is because I think they had a grant for beefy so I'm just curious about sorry yes okay and so you took a bus yeah okay that I just wanted to make sure that that's so cool how that worked out okay sorry it's a little personal thing but good but we never hear about the how it works out seems like it worked out well this time good okay good all right bardly aison reports uh RJ are you good to start at your end you have one I have no updates right now you are you were prepared weren't you rob um I so curriculum committee I uh unfortunately missed the the last meeting um due to a conflict U but got an update uh from the committee uh via email uh some interesting data which was new to me I had to ask Brad's help to kind of interpret it and what it was uh but seems like it's um um data that uh helps to assess you know future curriculum needs so I'm looking forward to seeing more of that as the assessments continue throughout the year and U work with the commit on that but I will be at the next committee meeting do you want to talk about rack and sure um so they've started off talking about the um food service and they surveyed some students and parents at a couple schools in the district um and those results will be the drivers for the rubric um and then they're going to put some bids out and then they're actually going to have taste tests so if anyone wants to be a taste tester lottery for who gets to go right um and then the next day talked about the um warm safe dry um just more on that and um how they're going to plan to break it down between Louise White s storm and the other schools for the next five years okay thank you uh Insurance committee meets Thursday so I have no update at this time nothing in the future not that good yet it should be an extra good report next time looking forward to it Danielle anything on your end uh yeah I I since I wasn't here last time I didn't give you guys plaque um they met back on October 19th and our next meet their next meeting is um Thursday actually um so it was the first meeting of the year uh the committee discussed its direction and um they have a goal to make a multi-year plan that aligns with the district goals um teacher voice the teachers voiced um the desire to have input on what um professional development is offered um then they spent some time reviewing the standards for professional learning I know I don't know how many it is each year that they they need but um there are 11 different standards so they kind of it was really neat to see them all kind of talk about what is at the top of their list so just to share what kind of came to the top in general or Equity practices curriculum assessment and instruction evidence implementation Equity foundations culture collabor ation inquiry and Leadership um and then uh the committee agrees that having the new strategic plan um completed will help them be able to focus on a direction and one quote that kind of like felt really relatable that I want to share is if you don't know where you are going it's very difficult to tell if you arrived so it's just kind of they're trying to figure out where to go and like that way you actually know um is this even helping the students and how to determine that so um yeah the next meeting like I say is Thursday well they'll focus on looking over planning guidelines and collecting and reviewing evaluations from the staff from the last um PD session um so there's that and then Equity just had their first meeting of the Year there was tons of energy and excitement um Tom was there as well um I think the staff is really happy to be back at the table and they really hope that this year is going to bring um some action and some forward movement um we read the group read and I read along with them um before going it's called the move moving from Equity awareness to action which really resonates because there's been a lot of identification but I think altogether they feel like there's not a lot of action so it's kind of like how do we start having that action so um there was a lot of good discussion I was only able to be there for an hour so I think the other conversation I just wanted to share was you know who who else needs to be in that group and I don't know if is it's okay if I share what they I think they wanted to talk about various students that maybe can join on the committee perhaps I don't know if um if there was any more discussion best bu representation um just to ensure that there's various voices that are there for the committee um so I don't know is there anything else that you would add in Tom I think you did a great job that's exactly what it was yeah okay yeah that's it right thanks Danielle Sue uh beefy will meet Thursday and honer meets a week from today so there's really no updates other than it was exciting to hear about a beefy grant that was actually in use and stuff like that guys made her day so thank you that was exciting no because normally we never hear about it so even though we're supposed to yeah the only thing I'm going to add is we had Bick on Saturday morning so if everybody's not aware what Bick is it's effectively most if not all of the organizations that are either parent involved parent l or affiliated with the district meet to kind of brainstorm ideas share what they're doing it was first meeting was good this one was really good it was well organized everybody um kind of it really started to share ideas like some were like oh you do Winter Wonderland over at Grace mcwain and they didn't even realize that we did that and what it meant and how it run it's been going for like 20 years so it was a really good idea to see like particularly the PTO kind of share their ideas it was really amazing so it was a good meeting okay anyone else for anything else on that otherwise we'll move on to consent agenda okay according to our board policy we designate a portion of the agenda as a consent agenda for those items that usually do not require extensive discussion before board action these items are generally routined recurring and can be grouped together for efficiency Steve would you like to share anything before we take action I'll share the agenda shocker 4.1 and 4.2 is the approval of our October 24th 2023 regular meeting and our close session minutes 4.3 is our monthly Personnel report 4.4 is our monthly payroll and bills 4.5 is the destruction of our Clos session recordings for May 24th 2022 uh 4.6 is the acceptance of a couple of donations we thank uh baf and bavia Arts Council for their donations this month and 4.7 is the uh adoption of some uh policy amendments second reading and then lastly 4.8 is the approval of this consent agenda okay any questions I have a couple sure for um and I'm not saying anything about that I'm just curious so for press um let's say like I know a lot of legislation goes like might pass on January 1st so let's say something passes in on March let's say this past year on March 13th so does press start working on that right away and then as soon as they're done they give it to us or do they kind of wait for the last minute great question no that's a great question so they have a team of people that keep an eye on various legislation and bills that are kind of working its way through our system in Springfield and then uh depending on when the date is of you know when it goes into effect uh press will issue some guidance on what we should be you know being mindful of we do have other agencies that we belong to that will keep us informed of what we should be looking at what may be coming through and passing what might be going through vetto session um and things of that nature so the timing of When Things become uh live for a school district is depending on how the bill was written and they and whoever submitted that uh in Springfield they determine with their language as to when they want the rule to go into effect okay so if it says that say they say okay we we were in session we are in session today and I just say hey I'm gonna put this bill out there nobody knew about it passes then how does and I let's say I give it 30 days so then does that give us 30 days to or does it have like press like press hurries up and then we have 30 days from that they'll work as quickly as possible but uh typically it's yeah it depends on how it's been written so if it's in advance of any agency like press to give us guidance we would have to probably take a look at it ourselves and do we always wait until press's policy to do ours or usually usually that's usually the the practice because it is uh everything that we receive from press is usually reviewed by a team of legal experts at uh the iasb so they have like a panel of U attorneys that review all that y that's all I have thanks thank you only question okay good thank you I will entertain anyone else before I move on no okay I will entertain a motion to approve the consent agenda as presented the moved moved by erens second second by Raquel Cindy please lead us in a roll call vote Thomas present yes sorry yes yes yes Meadows yes yesberg yes AR yes thank you very much motion passes Tom is there anything to share under this evening under reports well uh our foyer reports are presented to the board we had those two submissions are there any questions there okay okay and then Treasurer reports Tony nothing out of the ordinary apart from our investments which again are are substantial and unusual for us historically okay any questions on the reports all right thank you action approval of the Fieldhouse floor replacement he Mark how are you today how are you good okay um last month this was brought into a report um this is part of a bigger project um the reason this is coming this month is because of the timing to um get the floor in production make sure it's here for the summer to actually do the replacement of it um the other part of the bigger summer of 24 projects will come next month and that would include the Fine Art Center the Fieldhouse uh maintenance pre-cast maintenance um lighting the things that we talked about um specific um last month during the report um this particular one um is just for the floor um I know we talked about a little bit last month um and I'm bringing it tonight for um approval I'm trying to think if there's anything that I was asked that I've missed or if there's qu maybe it be easier if there's just questions because there's nothing I added a few more in this report tonight that I didn't have last month so at this point if there's any questions that the board might have anything any questions I'm just trying to Compare the numbers was it 13 million last meeting and it went down that that was interior so that also included the estimate for the lighting oh okay yeah so that's the this is just for the floor okay when you saw it you probably yeah not probably you saw the interior and then the exterior numbers so this landed roughly budget where you were expecting this is right it's about in it's between1 19 and $20 a square foot okay it's right about you know usually figure the that type of flooring is right around $20 $18 to $20 range um so this is right in there we did add some logos for this um in the center of the courts um the reason we were able to do this is because um doing the weight room floor and this floor kind of together even though one's getting done next month and the other ones getting in the summer we're able to get that as a discounted rate to put in the um the center logos so that's kind of the only addition but the cost is exactly the same okay I guess just procedural question did didn't we vote on this last time or we we just got information got information last time information yeah last month was a report one of the things the board did approve prior that maybe you it's coming in is uh the weight room floor weight room yeah that one was approved so that was that was September yeah two two meetings you got it you got it okay we'll continue our conversation on capital projects and General next month okay for all that other stuff yeah correct and and more bringing what Mark mentioned we'll be bringing to you the uh the bids for the work to complete the summer of 24 projects and we'll also talk about 25 and Beyond so it'll be we'll be talking about a lot of capital projects next month and just always this time of year for your information the reason that's not coming tonight because we didn't have enough time from October 24th to tonight to actually go through the bid process the bids are due this Thursday so it's just the timing piece of how this board meeting F yeah because that's actually a hard bid process that you're talking about for the other one this is through a co-op purchasing agreement yep okay do you mind explaining what a co-op purchasing agreement is because a lot of people may know yeah um basically the easiest way to explain it is is these prices have already really been bid out um so instead of going through the public bid um it's an agreement we use this one is sourcewell which and Craig would know this but this is kind of sourcewell is a very standard yeah um to use it's I mean at this point I get the reports every month and the amount of different companies that just continue to add to it each month um everything from you know vehicles to field house flooring um to I mean the list really goes on and on and on I mean you can really do this through if custodial supplies um and this one is more of you kind of can narrow down exactly what you want um and it's you can be very specific in exactly what you want in here and it just it kind of streamlines the process a little bit more I think um and you can kind of do it a little quicker and you can go and as I did to other different companies to see exactly how they compare for specific type of floor and I would say doesn't happen all the time but I think this is becoming more and more throughout school districts and talking to different colleagues of mine this is happening I would say more and more I did a gy bleacher replacement which three years ago you would never thought to do but it was like okay great sign on the dotted line and it's been pre-bid and the nice thing is for like Tony's perspective and yours you can actually get a you get a precise idea as to what the cost is before or whereas people trying to take kind of rough guesstimates as to what the economy is doing and the trade market is doing to to when you open bids so well and I would say especially now where we're at it's good to have reliable data on it okay any other questions okay hearing none I will entertain a motion to approve the purchase and installation of a new Fieldhouse floor at bavia High School in the amount of$ 1,6,2,5 from kefir USA so moved second what was that was that Sue so moved by Sue second by RJ uh Cindy please lead us in a roll call Vote Yes yes sler yes AR yes Gonzalez Thomas yes Meadows yes thank you motion passes don't I get thanks Mark uh oh what would you like to do I'll vote [Laughter] Yes getting used to these roll call votes on everything right now all right Administration comments Thomas there anything you'd like to add this evening um so the only comment I have for this evening um is just to let uh family Gavin's family know that our thoughts are with him are with them and um you know obviously situations like this are one that we hope we never encounter again um but I also want to take a moment to thank all of our staff and our administrators for giving thought and care and supporting our students and supporting each other so um that's all I have for this evening all right thank you all right board comments Sue start out at your end if you don't mind sure I would just Echo Tom's comments and our thoughts and prayers are with the family at this time and um just on that note wish everyone happy Thanksgiving and be grateful for what you have yeah exactly hard to say yeah you uh I'll share a couple things um a couple things I participated in on Friday last Friday I've attended a Veterans Day uh ceremony at Rola Mill School uh Tom was the guest of honor featured speaker I'm not what was your official title served in the Mr Kim served in the United States Marine for from 998 to 2000 years very inspiring uh speech about public service and that kind of thing and I just want to say that um it was a pretty moving ceremony actually the kids there was the orchestra was there the band and the choir and uh especially when they played Taps there was a lot of tear actually it was very moving so very impressive and then Saturday I was at the football game um I want to say that uh Rockford hon naiga was a uh very gracious host um football team is really clicking on all cylinders Mark son is a member of that team so uh it's very exciting we should be very proud of the effort uh they're definitely playing their best ball and we're definitely going to have a exciting football game on on Saturday and then left from Rockford came back and uh saw Mean Girls And um just unbelievable I mean unbelievable I mean I don't know how these kids do it incredible show I had my daughter with me she was Star Struck the whole time um I mean I think the feeling I left after those two days was uh just the vitality and the energy and I mean the kids just it's like the future is unlimited and um you know and then that to end on a sad note but then to get that news about Gavin was really a gut punch because uh you realize how fragile it is and as everyone has said before me uh you know there's really not much that can be said but that you know when we lose one member of our communities it imp impacts all of us and so just thoughts and prayers and love and resources to the family and those impacted by Gavin and I just want to also Echo that you know some the toughest job in that area is you know the people that have to be there to support those kids because I know some of those people that are providing support are also deeply impacted by that loss and so I just want to thank them for uh their courage and compassion for what they're doing so um and then just I hope everyone has a safe Thanksgiving as well thanks um so just saying uh Happy Native American Heritage Month uh Happy lated Veterans Day Tom Tom and anyone that served thank you for your service I'm happy to anyone that celebrated the dwali this past Sunday um tomorrow like they said is National think AB board the school board member so thank you all for serving and then also uh thank you all to the national uh support professionals that you know support our schools every day just kind of go online that you know with uh the loss of Gavin and those people that out there supporting his family and his friends and um I just hope everyone has a very healthy and safe uh Thanksgiving um so first of all I I know it's been said but uh thoughts and prayers to Gavin and his family U first and foremost um secondly I did want to share that uh um I was at AGS earlier this month uh with Senator via it was a program that principal Stevens had um uh I guess signed up for or applied for and you get a uh public official I think that comes and is uh the principal for the day there and um so Senator beia came out on it was a Monday morning and uh Tom was there as well and uh it was just a good opportunity to dialogue with her um um on some she asked some good questions about what are some of our challenges and and Tom and um uh Holly was there too and uh principal Stevens they you know they they gave some feedback and it was just it overall just a good dialogue that's how I describe it but to me the more uh uh enjoyable part of the day for me was uh we greeted the students as they came in um that morning and um heard couple comments I just want to share one one child one student was telling us about an upcoming trip to Michigan I think for a vacation and then another another student was talking about the past weekend you know how they they went to a friend's house but uh you know just it was those kind of comments and some of the students were of course like who are you guys and what are you doing here um but uh but overall it was just that it was uh that uh atmosphere was so encouraging U for myself and um I think it's a good reflection on the school the principal the staff and the teachers so uh great job um by that that whole group and uh it was just a good day so I have nothing to add add okay um I will close out uh with just saying I um everyone's comments on here I do thoughts and prayers for Gavin's family um and friends and colleagues uh but I also want to say thank you to all the staff that make sure that people are aware of the resources that are there for them to support them um I know a lot of work kind of went over to try to get everybody prepared to be able to do that over the weekend so when the kids came back there were resources available so um I had also heard that mean girls was beyond amazing I expected no less because my my son has been involved with more than a few of those but they keep raising the bar every year so I'm happy to hear that so other than that um I would entertain a motion to adjourn so moved by Aaron second by Sue um all in favor I all opposed motion passes it is now a record 7:38 p.m.