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please with me and say pledge to of the United States of America and to the for it stands one nation under God indivisible with liy and justice for all I certainly will the Lord Frost here no benos here coron moons here tyer here we're four tonight okay you can count us it's us and do we have any correspondences here not no correspondence no what is your sir awesome thank you well I hope everyone has been well um super excited for that November report though I do wish that we had a full week off this year so hope you guys can keep that in consideration for next M part not the special you got the Wednesday off this is the first but my sister didn't have school Monday or Tuesday she goes to aptic kissing so anyways just say doesn't Food For Thought anyways so um part of the special be the meeting to do it we have been up to a lot uh in our community so this slide we kind of like there are two main things I want to touch on the first being a lot of our service clubs have been doing a lot of fundraising for our community so Kaa uh Kaa club which essentially is a club that fundraises to support entrepreneurs and emerging economies we've been doing our Kaa challenge which is essentially some people say knockoff version of giveon but starting off off in September to like the end of October have been selling products and so I think we I'm I'm a part of keep Club we've raised about like $3,000 to support entrepreneurs and emerging economy so that has been some great stuff gon as usual um has been going awesome this year it's wrapping up but a new addition that um the NHS has created is a gibon bizaar which happens in the wood Commons uh where people that are selling their products can like set up stands like in the wood comment itself to like kind of get more business um and then our Key Club had their annual trun or treat event where they had different service clubs from across Stevenson come and I'm a part of catalyst and I know we had a booth at trunker treat as well so it was a great opportunity for community members and people from different service activities to come together um on that Friday evening and this is the picture of the Key Club board um and then lastly speaking of catalyst uh Catalyst had its first of four snowflake events uh two Fridays ago snowflake is essentially a program where Catalyst students from Stevenson actually go into our middle feeder middle schools to educate them about like substance use prevention and staying away from like alcohol and drugs so this is one that was pictured at the Daniel Wright um middle school but then they're actually they're more like woodlon twin Groves um in aisc throughout the year so that's a really really great program and I think they had a successful event um in terms of building our community our junior class board had their Halloween class Toom contest which was like the first of its kind uh really great I know a lot of my like Junior friends were voting and stuff and so these were kind of some of the contestants that were participating on Halloween um and in terms of Mental Health Awareness Week organized by pure helpers um it started off that week on Monday with its pure helpers mental health Forum um which was super super cool I was there as part of the Vernon Township 7o Board we had a booth there um and it was it was a really really good experience I had an amazing guest speaker who talked about um stigma that was like the theme of the event eliminating stigma um and then our interactive Gamers Club had a Pokemon uh like Trading event which was also a cool part of kind of creating their own community and obviously November October cannot be talked about without our wonderful world spare event um super super like awesome like well organized especially considering the fact that the P Pac wasn't open for performances so they got to perform the sports center instead but it was still amazing to watch nonetheless and these are just some pictures from um different clubs that also were at World SP so yeah uh in terms of academics uh a lot of our clubs and classes have been going on field trips so pictured over here is our German one and student ambassadors Club um who actually got the opportunity to interact with the Hamburg German soccer program so they came to Stevenson uh towards the end of October um and they kind kind of got to interact as well our personal finance students engaged in the Mad C money budget simulation so they had people come to Stevenson I know our accounting classes took a field trip down to the city um and then Steven Advanced conversation in culture Spanish taught like third fourth and fifth graders um about Spanish at their middle school so that was our elementary school so that was really great um and then political action club I'm a part of this club we organized um our usual petition paloa event which essentially happens the year prior to an election season where we invite candidates from like all levels of government to actually be there set up boots and interact with students and so um we had like Ronda sanz's campaign there but also like representative Dan dit who represents our community here as well so like all levels of government represented and then as usual Mr Kine who's the sponsor for this club had like three different types of cake one for one chocolate cake one vanilla cake and one um like strawberry I forgot at Le some other type of cake um that were kind of open like complimentary cake for students to enjoy um and then victories we had our Stevenson debate team participate icda 2 at Stevenson um and icda 3 last weekend um which were both very very very successful they took third place at the second at the second ICA tournament um and then our Statesman earned the all Campa rating where they actually traveled to W Whitewater um in Wisconsin to participate and did really really well there um in terms of Athletics so we had our student teacher IM spikeball tournament sorry no I student teacher pickle ball tournament um organized by Isaac he's the president of the pickle ball team um that went super Super SU successful and I know a lot of like my friends went a lot of the I have went um so that was a super awesome experience to kind of bridge those two but then also oh you were there oh nice how was it it was great yeah it was I heard it was really really well organized and pick ball is obviously a newcoming sport so it was so fun me and Mr lyll got smoked but it was so fun yeah and no workers comp entries that's correct we all walked out of their health that's all matters no knees yeah and then our IM Spike Vault tournament is also being organized I did it last year Friday once again I got absolutely smoked but um it was still a really really good experience on the less um and then some other victories so this is our I am flag football champions like and then our girls flag football they Advanced to um the state like State semi-finals but I don't yeah that went pretty well um and then our girls tennis team got third in state and then this is our girl swimming swimm and Diving team which got second in state so um a lot of cool athletic victories there as well and in terms of performances um this is a picture from Legally Blonde my cfmp Haley um was the lead in the musical so my co FMP and I we went to watch on Friday so that was a really great opening night um and then at the bottom to is our orchestra concert that was actually held on the PWC Turf for the first time because I think the PAC is under renov was under renovation so the pictures look really really cool actually I as one way and then um our national like National Honor Society for dance of Dance Arts um had their like monthly dance um event where they like explore different cultures and dances from different cultures so this month they did a traditional indigenous powow dance which kind of delved into the cultural and spiritual significance um of the indigenous people's dance and so these are just a couple of pictures from that as well um and then oh I think our student council and I also wanted to kind of recognize the wonderful School Board for all of your help all of your contributions to help make our school experience the best it can be um and as we head into Thanksgiving season we wanted to truly say that we are very grateful and very thankful for all your help and support and so I think little will for the people here thank you very and then we have the rest thank you the box and awesome thank you so much great you guys want to introduce yourselves oh yeah okay you could go first okay so I'm F Sophia I'm the president of student council I'm Kate hailes and I'm the public relations officer I'm nck G and I'm the secretary of student council so we just wanted to tell you guys that we genuinely appreciate everything that you guys do for the school and our community and that we rely on you guys and we really appreciate everything so thank you guys so much thank you thank you and you know we had a discussion there was a uh School Board convention over the weekend there were people from uh all over the state there and I just want to throw it back at you because one of the topics that came up uh was some of the events and how our students act and behave and how they present themselves and I can tell you speaking for every one of the people on this board when we get a chance to work with you guys and we have different programs during the course of the year we always walk away feeling like we're talking to these you know 40-year-old adults you're so mature you present yourself so well you make us so proud to be up here so I just want to throw it back at you thank you so thank you and at that conference actually I went to a session on um successful board meetings and they were talking about like efficiency and different things but they were talking about the importance of framing board meetings positively and they asked like are there any special ways that any of you start your board meetings and I'm in a packed room like sitting on the floor so I kind of throw my hand up and I said we start with a Student Activities report and they were like from a student and I was like yeah and all of these people in the room were like we've never heard of that before and I was like it is the best part of every meeting so um yeah it was kind of cool we really value this and we really value all of you thank you I also want to shy to student I didn't have a chance to add to the presentation but they organized an amazing like fall week last week I think where we had like you know apple cider and like donuts pum like and like different like fall like themed activities and food so thank you guys for organizing that um and thank you all like Happy Thanksgiving we're so grateful for all of your help um that pretty much wraps up the November report any questions really thank you so if you want you can hang around or we can give you a few seconds to not listen to the business portion of the of the you got a cookie yeah thank you guys thank you thank you have a great Thanksgiving everybody thank you you too do we have any visitor statements no okay then I think we're going to start new business um and we do not have the Ambassador order to get tonight right no my computer screen just one blank policy okay so the first it is the change uh recommendations for board policy on accounting and audits which lays out the detail for the amounts uh capitalized expenses and a couple of other details um does anyone have any questions for Sean about policy I guess I should I'm sorry I should ask for a um motion first so moved second so we have a first and second any have questions question for Sean about the accounting policy would you please pull the board uh I moons I Ty I frost I carries four to nothing okay then we scroll down we have the consent or the Personnel stuff which will be on the consent and that brings us to business yep so tonight we have uh just a couple of things to discuss the first is uh every year uh you know the the district goes through a an audit of the finances for the previous year um as part of the procedural um requirements of the board um the board does need to accept the audit um this year I'm happy to report um as has been in the case of previous years um that were there were no U material weaknesses oric significant efficiencies identified by uh lauderbach and amen um I will say that the um process went a lot smoother this year uh than in the previous year so both Britney and I are very happy there's still some questions that we have to continue to work on obviously in in the idea of continuous Improvement um but we are asking um that the Board of Education um accept and file the audited financial statements for the fiscal year ending June 30 2023 um and happy to up a meeting with anybody um if they would like to talk more specific about the audit at another point in time start by I'm getting a motion so moved second it um questions for Sean so um I would like to invite them to come to a finance committee meeting sure um I think in the past we've typically often we've had somebody from the accouny from come and do a explanation and I think it would be helpful of course for them to do that not a problem okay can one other questions would you pull the board please certainly Ben ysph I hi Ty hi Frost carries or nothing okay moving on to the next um it is if you believe it or or not it is that time of year to start thinking about how we are going to fund the 24 25 school year um and that is primarily through our tax levy for our district um through some of our initial um uh uh discussions and projections um what we do know is that uh CPI um for this particular um fiscal year was at 6 and a half% uh we would be capped at 5% we know that our bond increased or excuse me our eav uh increased RIS by 7% uh this year um and that our new construction was $40 million all high comparative when you think of the last several years based on that information and based on the existing contracts that we have in place both with our uh teachers and support staff along with um some of our agencies that provide health insurance um other types of insurance and then of course sedexo the ELC a lot of our purchase Services um we are recommending that uh um you know we are recommending an increase um or increase in our uh Revenue excuse me um to a total of 128 m674 2017 um the first part in doing this is holding a truth and Taxation hearing that has to occur in our at our December meeting so we are recommending tonight um that the Board of Education set a truth and Taxation hearing for 7 pm on Monday December 18th of 2023 you have a motion some of second you guys going to be moving in second they what say I'm calling the role right um so okay there was I thought in the in the back of materials it was like 100 the form that was in there was for 120 is this just more detailed correct and this incl correct this is this is um they more detail in the form and there'll be more information forthcoming as well okay any scheduling wise we having like a finance committee meeting between then that's that's the whole trying to get everybody's schedu good but yes any other questions you hold the board please moons I Ty I frost I bosv hi it cares and Steve I think the other question you were to that does include our debt service base which is not part of the tax levy itself but we have to at least because that's already paid for got that's why it's more money gotta um the uh next item is also a supplemental Levy um to pay for the principal um interest this is simply just a first reading um we will provide some more information um in our mid- meeting memo as well uh as discussion further but the the short answer is this allows us to um Levy uh amounts equal to what our debt payment would be as opposed to having used any fund balance also allows us to pay off our debt service a little earlier than normal um and then also there'll be more information and we'll talk about that in December and then the last uh item is the summer of 2024 construction bids they are currently out on the street um we are going to have a bid and we will be presenting um the board with the results of those bid uh bids in December and asking the bids um approvement are asking for the board's approval of those bids uh at the December meeting and then lastly you'll notice a uh slew of uh foyer requests um I don't know what has happened but um they seem to be coming um a lot more frequently um and I would just like to thank um Pia um for her help um pia has been working with me and and really kind of taking the lead on a lot of the foyer requests um and really kind of developing the answers um for those and and and working with me to determine if we need to get intervention from our attorneys or not so um thank you Pi so and that is all I have tonight okay can I have a motion to approve the consent agenda so moov second any questions that Sean answer about the consent agenda just just just that we the the the supplemental tax that'll be part of that discussion that we have during the committee meeting okay 100% gotcha okay would you pull the board on the consent agenda certainly w i Ty I cross hi Ben ysph hi sent to J car for nothing so I'm reading about Shrub Oak yes why do they want to know that we don't know the I think they are very interested in the process of sending of Illinois school districts globally sending students outside of the state for services and how much districts are spending on setting them out of the state um so what I can tell you is that our student that is in fact at Shrub Oak um is um growing s growing in terms of I going say growing significantly but growing in terms of their education um the parents there's regular communication the parents in fact are very thrilled with the progress that their child is making um and continues to grow and and Tracy and her team are a big part of that so sound good yeah okay um so then we have the informational Report with the readings that Eric attached yeah I call that a scary view into Eric's brain those are the five things that he's thinking about right now you can always tell what's on his mind it's usually AI yeah number three is the one that points out to me it is interesting I went to a I found it interesting given all that you guys uh do to tell us about Ai and for uses I went to a program at the conference um on Chad GPT and they really didn't give us anything that we had not talked about considered here already so I thought that was kind of interesting um okay can I have a motion to adjourn please before we do I have one uh P helped us put together a little thank you it is um for recog month so we again want to say thank you for all you do and the leadership you provide us so we truly appreciate it thank you very much thank you uh can I have a motion to attorney so move second all in favor I I I opposed

all right wild cats it's not Friday but we're still going to have some fun it's a turkey Tuesday edition of Friday fun day Thanksgiving is upon us it's here the fall is flying by let's talk to some of our students see what they know about Thanksgiving Friday fun day got Thanksgiving Edition Friday fun Friday funny they're walking they're almost walking in the street to avoid me come comeing back Friday Thanksgiving Edition we're going to be thankful for each other all right wild cats I'm here with Maha Angelo Angelo what year in school are you guys I'm a junior junior junior we got three Juniors three members of the playoff qualifying football team you a fan of Thanksgiving oh yeah what's your favorite thing to eat at Thanksgiving baked mac and cheese turkey ham ham I'm trying to get rid of my Halloween candy here Thanksgiving trivia three categories parade in football food or the first Thanksgiving what category would you like football football what two professional football teams have played every Thanksgiving since 1966 Cowboys the Cowboys are one of them Dallas Cowboys and the Lions and the Lions he got what city is the Macy's day parade in every Thanksgiving big city is it here New York New York City that's right Macy's Thanksgiving Day Parade going with a football and parade what video game character was the first one to ever have one of those big inflatable balloons you know that they have in the Macy's day parade Sonic Sonic he got it Sonic get you guys some Halloween candy get ready for Thanksgiving all right wild cats I'm here with Z what you're in school are you Junior all right we have some Thanksgiving day trivia for you you a fan of Thanksgiving oh yeah what's your favorite food to eat at Thanksgiving probably my grandma's stuffing number one side on Thanksgiving so I have three categories for you let's go to the first Thanksgiving how many days did the first Thanksgiving last I'm going to go with 12 I think you're mixing up 12 Days of Christmas with the first Thanksgiving I'll give you one more chance wasn't quite 12 they had to work they had to farm I think it's three three it was three maybe that's why we get three days off now around Thanksgiving all right wild cats I'm here with with Lauren dooing Lauren uh anybody you want to say hi to the fan of the show yes I want to say hi to my mom Megan dooing and Dan Baker I know they watches every single week great huge fans of the show how many turkeys are eaten on Thanksgiving closest to a million oh my gosh I'm going to go 4 million 4 million okay it's more than that am it's m no no you're not close I'm going to go 14 million 14 million okay not quite I'll give you one more guess 40 million close 46 million I'm going to give you some leftover Halloween candy we're trying to get rid of 46 million turkeys are eating everything's crazy only male turkeys gobble did you know that yes go all right wild K I'm here with Leonardo yummy it's almost Thanksgiving you ready for a few days off school and to celebrate yeah what's your favorite food to eat at Thanksgiving Tamal Tam this a 50/50 shot is a pumpkin a fruit or a vegetable fruit he got that right turkey is obviously the most popular meat to eat on Thanksgiving what's the second most popular meat to eat on Thanksgiving ham ham she got it ham these kids are going to be tardy they might as well participate in Friday fun day all right B cats I'm here with uh Jonathan Roman do 46 million turkeys are eaten every year how many pumpkin pies not pumpkin pie slices whole pies like 60 million 60 million pretty close I'm going to give it to you it's 50 million the number one side dish at Thanksgiving is mac and cheese mac and cheese close I'll give you another that's wrong potatoes potatoes very close stuffing stuffing stuffing that's right you're an athlete you know that you need to fuel your body with calories how many calories do people have at the average Thanksgiving 10,000 10,000 that that's getting done if you take down 10,000 being this size you got to eat about 10,000 calories a day I have to eat 10,000 calories a day and I have to eat every couple hours it is literally costing me thousands and thousands of dollars is it less it is 3,000 3,000 there you go more than what you should having a normal day you're going to having a meal but it's worth it it's one day a year all right have you ever taken a Foods class here at the high school yes all right what's the temperature that you need to cook your turkey too on Thanksgiving this week for it to be safe to eat temperature to get it too 180 is definitely safe you know might be a little dry at that point 165 is what they say but 180 I'll definitely get it done all right wild cats I'm here with Conor Holloway Sam Zac Dylan Mason Ali deing second deing on the show this morning what makes the Macy's Thanksgiving Parade famous like what do they have in it a turkey what makes the Macy's Thanksgiving Parade famous the big hot air balloons yes the big Inflatables exactly yep there you go already asked that question hold on I got edit this cut this out what food do they actually not have at the first Thanksgiving ironically enough is it turkey it is turkey no turkey at the first Thanksgiving who knew we're supposed to be thankful when surveyed what are most people most thankful for on Thanksgiving their mom their family their mom I'm here with Sammy summer you're in school yes yes she is in school what year in school what grade are you at sophomore sophomore and Junior and a junior what's your favorite food to eat at Thanksgiving I really maybe stuffing I don't know oh what's stuffing turkey what is a male turkey called a drake genius genius that's not it but I'm very intrigued by that answer all right wild cats no matter how you celebrate we hope you have a great Thanksgiving Amaze your family with some Thanksgiving trivia that you just learned today have a great extended time off we'll see you after break we'll get ready for final exams we'll talk to you in a couple weeks see you while k

Julie it's 6:30 can you uh call the RO please cast here Ken Dawson here CHR esposa here Jenny hagstrom here Terry page here Don Renner here J huny here and mo here thank you we have a quorum can we stand for a pledge of allegiance Al to the flag of the United States of America and to the Republic which it stands one nation under God indivisible with liberty and justice for all all right Hank I think first item business is yours all right uh first thing is recognition um November 15th last week was school board members day in Illinois uh we recognize at this time of the year our seven board members who are volunteers and our two student board members who are also volunteers uh that serve to represent the community on the board uh small token of our appreciation is there uh also board members have received their school board governance pin that recognize that the board was recognized for their excellent governance practices so thank you all for all that you do and uh I greatly appreciate the work that we do together so thank you thank you thank you and Hank you might mention that this is not the first year we got these pins we've got every year since I've been on the board except for the time during Co when they weren't handing them out yes so this is not a a new thing for us we're we're used to doing this all right it's back to you D item number four approval of minutes uh can I get a motion for the Board of Education to approve the minutes of the October 16th 2023 B business meeting the November 6 2023 Workshop meeting with action item and the November 6 2023 closed meeting so moved second Terry moves Chris seconds thank you Terry pavich I chosa I Denny hag i g Caston I Ken Dawson hi and Don rener I motion carries thank you item number five Julie do you have any visitors no slips no slips no slips back to you Hank all right I'm going to turn this over to Gina right thank you all right so tonight um we are going to be presenting again on the score Park card as I shared before we've broken it up into several different presentations hopefully shorter presentations um about various topics you may recall last time we talked about summi of designations I shared some of the things that were new on the report card tonight we're going to talk about sat T data even though we did talk about that in October as you may recall we talked about the preliminary data and we talked about it primarily as cohort data okay how students did for example between tests between psat1 and sat for the class of 2023 tonight we're going to look at it in a little bit different way um and do some comparisons to some of the local uh High School Districts we're also going to talk about n9th grade on track tonight for which I have our associate principles for curriculum instruction Jake Giblin from South and Keith Pals from North who will be talking after I share the data about n9th grade on track we'll be talking about how the buildings are working on improving the number and percentage of students who are considered on track based upon the state's definition so that's what tonight's presentation will entail um we have one more upcoming school report card presentation which will be at the December board meeting which will talk about chronic absenteeism and you may recall that I said before that that's an area that we are focusing on so we've decided to kind of talk about that um at that meeting and also bringing in associate principles who work with attendant okay so tonight's presentation we're going to start with sat and again we did talk about sat when we were talking about preliminary data meaning before the data went public the data went public I believe on October 30th if I remember correctly and when the data goes public we get additional information not just the average scores that students receive but also we get information about the percentage of students who meet or exceed standards based on the SAT and it's based on one test the state test not necessarily students highest score right but that state test in April and so what we're we're looking at here remember the sat is composed of two parts there's the evidence-based reading and writing sometimes referred to as Ela or English language arts and we're talking about meeting standards and there's the MTH section so this slide basically shows and we usually look at five years worth of data and I've started to also put on a fiveyear average so you can kind of see where we've landed Beyond or within those years and again 2020 is missing because that data was not available we didn't test so we don't have that information to share um but if you look at is there 2022 looks like 33 in red but 2023 looks like 31 yeah I noticed the the lineup doesn't look a correct there so I did notice that just actually earlier today but the percentages are right I did go back and check okay yeah um so essentially when we're looking at this data we're not looking at cohort data we're looking at one year compared to another year which is not necessarily the way we prefer to look at the data but that's what is available on the report card and so as you can see from this evidence-based reading and writing section uh we actually had just a slight increase in the percentage of students who either met or exceeded standards on the test uh for example we actually went up slightly in both the meets and in the exceeds section uh which brings us up about 4% a little bit over that you'll notice that the state also had an increase typically not always we'll see that consistently with increases between our scores and the state not necessarily the same rate of growth right not necessarily the same rate of difference but that's been pretty pretty typical but did the state actually go down from 33 to 31.6 yes they actually went down so this this is an anomaly for us because we are actually exceeding what the state is is gaining or losing and you'll see that in a couple of areas too uh when I talked at the October meeting about average scores that was also very interesting because the average for the state typically comes out later when it's official right on October 30th and when we look at the evidence-based reading and writing when I compared 2022 to 2023 it was about a 1% I believe it was a 1.1% but ours was almost seven it was 6.9 so not necessarily the same and I I'll remind everybody as I always do there is great risk at comparing year-to-year data when we look at sat data right because it's completely different groups of students right although when looking at the 5year average you know when you start looking at those kinds of things when you look at Trends over time uh you know that does tell you a little bit and it's also important to point out that overall scores on Sat have gone down for the last 40 years right in year-to-year scores so a downward trend is pretty typical year-over-year for sat well aren't the questions different every year on the sat2 the the questions can be different and this year it's going to be very different okay so this year so next year at this time I'll be talking about the test I'm not really sure what I'm exactly going to be saying because the test is going to be different we're now going to a digital platform for the test it's still going to have the evidence-based reading and writing section and the MTH section but the test time is also shorter So It's All Digital wow which up until now it's been you know paper pencil so to speak um and it's it's a shorter time period for testing it's shorter by almost two two hours like an hour half so shorter time period it's also adaptable it's an adaptable test now which essentially means that not every student gets the same question so the student adapts which we have other tests that are like this for example we use the star reading test which adapts but it's a very different test so next year while we often times is Dr thely is absolutely correct do not like to compare across years we're going to have to be especially mindful of that next year now the College Board is saying that the scores should not look very different well that is what they are saying but until we're there I'm I'm really not sure yeah yeah sorry Jan I I'm want to make sure is it um the same amount of questions no less less questions it's less depends it depends on your and the timing is different when you think about the average amount of time per question is different and it's difference between the evidence-based reading and writing section and the math section so it is a different test so and you know how before you had the no calculator yeah section that's gone so is it just like how questions you can do like in that period of time then no if you master a concept you move on to the next one yeah so the question that you get might be different from a question that I get okay now does it know if you've said the right answer and then it moves you to another section let's say it's not necessarily based on a single question it's on how you're performing right it's more complex than I'm trying to simplify for the right right right but still that's complicated you know and everyone is different so it is the good thing at least from my perspective is that students are used to taking tests online many students take tests online so that's not completely foreign to them right many of them have taken um either like a star test or especially in Elementary School Junior High School Middle School they'll take um the map test which is also online and adaptive so it's not a completely foreign concept to our students it is to us who have taken tests years and years and years yes it is I am with you on that can you remind us why the change again why the change why the College Board has decided to go digital well well even the whole concept is sounds to be different everything it is vastly different yeah um they many tests are adaptive and they believe that you get a more accurate score overall when you have adaptive testing so hopefully the scores were more valid or are consistent with what students know and are able to do um the one of the advantages they have said of the online is shorter uh time for scoring so although the time really isn't that long for students students get the results like three-ish four weeks six weeks took six weeks this time yeah wow okay schools we get them months later so usually we get scores and they're not even final and that's in July from May test or from an April test excuse me where students are usually getting them like may end of May the one other thing that is different too um is that in the past it had to be on a designated day so all students in the state of Illinois are taking the test on I'm picking a random date right now April 10th now we have a window where students have to test similar for example for our students here similar to like the ISA when we had a window right we would decide as a district oh no Science assessment sorry um that that we could decide are we very different test sorry are we only administering the test on one day we will administer the test on one day to all Juniors at the same time however there it's possible students with accommodations could test on more than one day and we also do have makeups for students okay because sat is a well there's several reasons one reason is because the SAT is a graduation requirement so we obviously need to have students tests um but it's also an opportunity for for them to take an SAT with basically for free state support so yes we will have makeups for it um but we will test the Juniors on the sat on one day okay and then the other it's just smaller groups will test after that mhm so two it'll be interesting when you said there was a decline did you mean Nationwide okay and then is the PSAT moving to this type of yes all three so ps-89 which is given to nth graders freshman PSAT 10 which is given to sophomores and then the SAT which is for juniors all three of them will be digital okay going back to 2023 score so this slide here um is and typically we look at the high school districts so these are the districts that are not necessarily unit districts these are the districts like ours that only have high schools we look at them combined as an average which you can see that there was growth um we also look at our district and compare that and then this one breaks it down by the other high school districts so again we look at only the high school districts here and the again this is the evidence-based reading and writing multiple years again we typically look at five years and you you can see that for the majority of those years four if I remember correctly um we have kind of been sort of second hanging on as second these are all high school districts in Dage County all of them yeah these are the high school district the only only high school districts in County yes yeah so the same idea for math um as you can see we are um slightly is there no data for you're saying these are districts that just have high schools so that is there no data for the comp we generally compare ourself to the high school districts for a variety of different reasons many of the schools in the high school districts are large like our high schools are it's not to say some of the unit districts don't have larger high schools um but some are smaller as well and they're focused on on high school um so this is math so we looked at evidence-based reading and writing already this is math um as you can see we're down a little bit in the percent of students who met or exceeded standards as is um the state you may recall from the figures that I shared um before um when we presented actually our average was up but not necessarily our percentage of students who met seeed the standards Gina looking looking at the trends for um ebrw versus math on our five-year average basis it looks as though on the ebrw we're relatively close to our 5-year average but math were is that a significant drop almost 3% over our fiveyear average seems like we're trailing in math compared to ebrw as I read it and it's interesting if you look at it because if you look at actual scores which is what students are concerned with our math scores averages are typically higher than our reading scores so it's interesting when you think about it that way um but yes it is and if you take out the first year which Hank had talked about with um scores going down nationwide uh that average does come down significantly but yes it is we are lower what we're looking at more specifically in District 99 is the growth between like I presented on in I believe it was early October the growth between psat1 and sat and remember this is the meet or exceed on the State score which is what 540 or higher 540 for both for both which if you look at that in comparison to what s sat says that's 60th percentile somewhere around there um so that's part of the reason too is just where they set those cut scores in comparison to where they are for the the T this is where the state sets it higher than what the College Board what the College Board sets it out okay so I skipped ahead I'll go back I just skipped ahead because I wanted to show this because this is what Hank was referring to so the state has set the number at 540 for both evidence-based reading and writing and math but the College Board Readiness Benchmark which would put us in the green which is where we would want our students to lie in the green basically red if you look at the bottom portion there red would be like a couple of grade levels lower than where a student should be if you think about um the yellow there would be like a grade level and then the green is where we want our students to lie 480 is the cut score for that but the states is a 540 which essentially means that if you if a student is meeting or exceeding they're basically in that top roughly top third right of of students Nationwide Nationwide mhm so that's why the data looks different than when you saw it with the scores right because now we're comparison comparing to the Statewide cut scores instead of the overall scores which is what students themselves are generally more concerned with than this data another thing that is to me interesting but I like looking at this data um is that it's a 540 for the state um for meet for both the evidence-based reading and writing in the ma but for exceeds the evidence-based reading and writing is a 640 um and for math it's a 670 so it's a 30 point difference do those the College Board levels and state levels do those vary over periods of time or those have been they've been pretty constant a while pretty constant for a while yeah yeah again we we will see as you know the platform is changing too does it give you any concern about our math scor is what I was getting at on a 5year average basis this is pretty much the trend that you see Nationwide postco and what the data shows us with elementary students is that this is the slowest area to recover past the pandemic uh so if we look at elementary school data and those kinds of things even things like uh star assessments or map data or all of those kinds of things uh what you see is everywhere for English you see a dip during the pandemic and you see us starting to return on Pace with the growth that we were seeing before the pandemic so we're not back up to where we were but like those those lines are kind of running and parallel to what expected growth would have been had there not been a pandemic right so you you see those lines running in parallel what you see with math is a dip and you're not seeing the return to the same shape of the line as to what was expected what was expected right is you had this continual upward growth what you have now is kind of this shape that's separating from one another we haven't quite returned to where we're growing and we're definitely haven't returned to the spot where we're starting to make up ground and catch up to what would have been expected had there been no pandemic so Nationwide you're seeing the dip in return to expected growth patterns with English math you're seeing a dip and you're seeing growth but it's not growing at the same rate as we were seeing pre pandemic so um this is on par in some ways with the shape that you would see of the data across the country two two other things I think to consider one is and I think we will continue to see this more and more schools are not using colleges and universities I should say are not using test scores students do not have to submit their test scores so as that's not a factor I think that also impacts us the other thing to remember and I know I said this when I showed you the schoolhouse on the school report card um but we did get 100% of our points which 7.5% is for they say Ela but it's evidence-based reading and writing part of the SAT Math and then 5% was for sence so for our test scores we got 100% of what we could get even though right as you said the number went down the percent went down so you think since a lot of colleges are going away from using it that students are not spending as much time and resources preparing for the exam I think we have the right here ask students yes yes how do you feel you did on the math uh I did I did good on I I I submitted my ACT but like for all my reach schools I went test optional and I have a lot of students who say that yeah like for the school for the school cuz all the colleges have like a 25th to 75th percentile I was like if if I didn't fall in that I just didn't submit it so it was pretty easy to make that decision or like if I was on like the 25th percentile I just didn't submit it so okay now I feel like at one of the sessions in the fall from the counselors they were saying because you now for that exact reason don't submit that score keeps going now higher oh yeah all the college scores are so inflated right now versus like if you look at which is hurting them like it's like weird how they do it because like Georgetown for example like requires you to put submit every single score you've had and so there like it looks like it's easier to get into Georgetown because they require you to submit every score that you've had versus like a test optional school so so it's interesting that is interesting but they're not easy to get into right yeah like all the test optional schools it's like you need a like, 1400 or above like in order to submit it so that's why no one submits it so there's no point in really like paying the fee sub the score range is 500 to 580 now oh or 1500 to 158 optional school they're basically looking at your grades and they're looking at if you don't submit your grades and you as a individual student like extracurriculars essays and R Rig rigor coures huge on all their common data sets like rigor of course you've taken has like shot up and they're not supposed to judge you on not submited your test score that they do anyway that's what I was thinking how is this it seems as though there many of the schools are just saying don't even submit it we will not look at it if you send it to us yeah M like test blind yeah it is test blind test blind wow and then others are saying if you think it's a good representation of who you are as a student send it our way but many of the high achieving students are like well unless it's a perfect score because that's how those are the kinds of scores I'm pulling down in my classes I'm not going to send it to you right so um it's really changed how it works and many students are using remember this is their just the test they take on that day many of our students use this as the practice run and then from that they can upload all of their scores to KH Academy or to test prep sites and then they use this as their Baseline to improve from if they're they're trying to do that so for many of our students this could reflect their lowest score not their highest score oh so you only see this one just this one on that one day no matter how many times they take it no matter how much they improve this is the the score from that day and do you have any explanations is there any literature out there about why math is not rebounding like English is rebounding on a was just a much harder concept to teach remotely and during the pandemic um just a lot of the math instruction is one-on-one it's small groups it's you're up close to that I mean Jake could speak to it right and uh not to put you on the spot Jake but I mean I I can tell you what one of the things we struggle with speak from a high school lens I can't tell you what the middle schools or Elementary are tracking up we're dealing with um it a lot of the help we were able to give students in classes became very difficult to do in an online setting where you're seeing someone physically writing the math being able to make adjustments and point out where those mistakes are on a more regular basis secondarily and this is just a fact of what we saw there were more students using apps in ways that they hadn't before and so we were struggling trying to get them to use those as tools for Learning and not for tools of just getting through a homework assignment and then we were struggling with connecting that to assessments and helping them grow from that standpoint so it it has been a a slow process but it is picking up in terms of helping students within the classroom being able to work oneon-one with them or in small groups as they're able to work with peers a little bit more readily than they had in the past and a lot of times math is not as intuitive sometimes as some of the writing skills um because at this level it becomes abstract and you're starting to work with Concepts that aren't always just everyday things that you would do and you just need more guidance sometimes one-on-one and that that got hurt um Nala was in my class she can speak to uh she was in my two honors class yes um when we were we were doing it online and we did the best we could but it was a difficult learning environment from a math perspective for sure that's also interesting this is a nationwide Trend even schools that weren't working remote or states that weren't as remote As we were I just you know it's such a concept that one thing Builds on the other that disruptions get in the way of that kind of linear uh instruction and I we just know those couple of years were so disjointed in so many ways that that it's being seen do you find it's more serious with like calculus and some of the higher math or is it that way across the board with the um you know no lower level math without looking at the data specifically just in general think uh with the students we've seen typically if they're already at the higher end their their ability to work through abstract Concepts in math is much stronger they were able to weather the the pandemic much better than students who struggle with math or have uh difficulty that need more one-on-one attention that we tried to provide in many ways as we could through the pandemic but it it was much harder on them than those students who are already at those honors or or uh upper levels okay and we're and I don't think we're at the end of this yet uh the Nationwide data points to students right now in 7 and eighth grade being the furthest behind in that Trend and then the wave of students behind them is looking more like students pre pandemic right so it's going to be a few more years of you know and you'd think those students were in like third fourth fifth grade as the pandemic was hitting right so some of those basic skills they've been slower to catch up on uh across the country is there anything we can do to address those issues I can speak to we're we're doing some of those things former in case you don't know this Jake was the math department chair at South up until this year when he's obviously associate principal now so it worked out well to have you yeah you didn't know um no it's okay to answer one of the questions you asked earlier is are are we worried yes because we always want the students do better right so there are there are things we are attempting to do um and I'm going to talk about some of them with the nth grade on track stuff so I don't want to jump too much ahead but yes we're we're expanding you know we we've got peer tutoring in our our math department we've got um more office hours for students to be able to work together we got a reassessment policy that is asking students to keep coming back to their learning more than we'd had in the past sometimes we would take a test and leave it we're asking them to come back to it more so um we're also working with uh trying to expand our our kind of non-traditional teaching techniques to to move it so there's more conversations in the math class so they can get help from their peers while teachers are helping other groups around them so it's all things we're looking at and working on constantly so the answer is yes we're we're concerned but we are doing things to try to help improve it um uh throughout uh our days so okay and while what Jake said is more of the instructional side of it and they're doing great work in both buildings and in just a few slides I'm not going to keep jumping ahead but um we do have the SAT prep class yeah during our resource is great so that's one other one other way very good okay so I think I talked about this I'm sorry I it's fine I just um and then this one is the same as the evidence-based reading and writing where we're comparing to the other High School District um but obviously this is for Math and as you can see um the purple color in this one represents District 99 and um we're kind of holding a second well it looks like all the schools are down now so it's not like it's just us it's it's and it's at multiple grade levels I I just read an article about students struggling with times taes in I think it said fourth fourth or fifth grade like this isn't just happening it's high school yeah but but as Hank said and and certainly Jake right sir yeah yeah think we discussed that slide and then okay so one of the things that we're doing I just wanted to report back because this was something that um we had talked about at the board level something that is new this year fits into resource just a reminder when I say resource I mean where the students lunch period would be on an 8 period day so on the eighth period day if I have fourth period lunch my resource is on Thursday when fourth period meets right it's a longer period um and I just wanted to share some information with you about the SAT prep class and um certainly the course is focused on the new digital test right we there's no reason to go back and focus on the paper and pencil because that is no longer the case so the good part about this is I do believe these students will have an advantage over students who prepared under the old paper pencil or looking at resources from that time students um obviously they go through lessons we have teachers who we hired purposely for this class it's a 4-we course and as you can see we do have some open seats wanted to put on there a little bit about enrollment um so you could see so if anyone is interested we do have some open seats in both the evidence-based or the reading and writing section I should say and um in the math we have fewer seats overall in math and that is simply because we struggled um to find teachers applying for and wanting to teach this actual class it's not our teachers it's not the teachers that teach during the day five sections of a class these are teachers that just come couple days a week just to teach for the SAT prep class because our teacher teaching own classes right so they can't be doing both do I recall correctly that you're the staff is identifying students who could benefit from this and encouraging them to take take part in their yes yes and no so we have some students were identified and strongly encouraged um both at the student level and parent level to take this class so we do have that but we also open it up up to students who wanted to sign up to take it so it's sort of yes and so not all the students registered are students that were identified sure oh any other questions before yep for the reading and writing of the 900 open seats we had only 347 students that registered um so far so far they can still register okay because it's like four week intervals so they can still register and I think we'll fill out those seats as we get closer okay cuz I was just wondering if there was anything we could do to help get the message out and encourage the students to fill those seats or if we're doing all those things and they're just not registering yeah we were doing those things you think it's it is like you said like they want to do it closer to April versus I think for some yes October yes although they feel is it like the December test test being given in this digital format or is this like a the first digital I know that we're giving is later in the year okay the Saturday testing the national test date I should say I know the students who signed up in the beginning many of them were taking the nmsqt because that's given in October so that really made sense right to sign up for it and then take the test and that was digital um but I think as we go closer we will get more students all right ninth grade on track ninth grade on track is another area that composes or makes up part of our Summit of designation it actually accounts for 8.33% even before it counted towards the summit of designation that is this has been an area District 99 has been focused on for years um and the idea being that we need to intervene early we need students to get off to a good start identify those students who perhaps are not whether it's by this definition which is the state's definition or another definition um but the state's definition is that a ninth grader would be considered on track if at the end of their ninth grade year they've earned a minimum of five credits it does not count summer school so it would be May or June depending on when the school year ends for the student and the student cannot have failed more than one semester of a core course so that would be typically refer to the four cores and that would be English math social studies and Science Under This definition if we have a student taking a reading class it does count it doesn't count courses that students actually are required to take as well so for example every semester that is a student is enrolled in in high school they have to take PE now there are some exceptions Health counts as PE and for us drivers education does because we have a waiver with the state M PE does not count that's often times people think P counts it does not count it's just five credit it can count as one of their five past classes sure but they cannot fail more than one semester of a core course not all students take a reading course so for many students it would be just the four course so this has been an area as I said that we have been working on uh for for some time now um we basically ended last year in the same place as the previous um obviously I'm very proud that we are at the 96% would we like to see 100% absolutely absolutely um but this is something that we We are continuing to work towards and then obviously um you know we've seen some growth with the state as well so remind me what year is years that students would have been freshman during Co is that seniors oh so that's you okay which we see a dip yeah okay M yeah all right so I had invited Keith our associate principal for curriculum instruction at North and Jake who's obviously already spoke a lot about math tonight thank you Jake um but is now our associate principal at South to talk a little bit about some of the interventions and what they're doing focusing on Ninth Grade on track so with that I'm going to turn it over to Keith I will still drive Keith you can tell me when you want next slide okay so thank you all for letting us be here today to celebrate the work of the teachers and under the leadership of the department chairs which is really what what I'm sharing here uh at North this year um all of the chairs um had an opportunity to work with their departments and then they came back and they created a a student support uh action plan for any student who would be at risk or in need of support um that would include of course any of the students um that might be getting close to um going below that line for ninth grade on track but it's also any student with the dnf um and some uh departments are also really focused on attendance as well and engagements um so like physical education is uh department is focused on engagement this year to try and make sure the students are are in class as well um we're going through a cycle um this year with uh our chairs so we have all the dates that we're doing check-ins we're actually doing a check-in on the action plan next Tuesday we follow a protocol a consultancy protocol during that time where we sit down um we share each department chair shares where they're at the um they're expected to come with some data to talk about during that conversation um and then the the uh the other team members in the small groups act as the Consultants they listen and then they give some feedback ask some questions and then we move on um from there to the next um check-in so we have a uh end of semester one review and then also an end of year review scheduled as well um where we'll talk about future steps um beep so what what I have like the fil what I've done what I've what I've done for you all is just summarize what um those action plans involve for each of the Departments I can highlight a couple for you for example the CTE department and the fine arts department are um laser focused on their entry level courses uh so that would include our ninth graders um in there as well um specifically there you'll see that there are one-on-one conversations happening we our chairs are pulling data and having individual conversations with those students um to talk about the option of office hours um and then contacting any relevant support that might be uh be able to help them and of course reaching out to families if necessary um we also have uh teams like I'll highlight English as well um the department chair there is working with the ninth grade team because they have new common assessments um throughout the department especially in ninth grade and they have a new revision policy so they want to see how that's impacting the grades as well there um there was a my colleague uh who by the way put a a gold star on his um notes over here for his fine work already um our uh and talked about math but our math chair is working in conjunction with one of our teachers who is actually um she's doing working on her administrative uh degree and is doing some interning along that line so the two of them are working very closely on students who are in that area of D's and Fs and then they're using that data to talk um with teachers about interventions that are there beep I think on this on this page I already high you like that Jake uh you can you can use that when you're talking this is what the veteran leadership talks me yeah that's right that's right this is about leadership at its finest um the the P so I mentioned the PE uh health and driver ed department is really focusing on student engagement we want our kids in class so that we can be learning um and also they can um be physically active while they're in school also I I think the World Language department is also one to highlight not that every other department of course is doing great work but they actually um have taken um a concept of they are are all using great interventions across um all their different classes so they've created an intervention menu so they're identifying needs and then going off of those things that they know um work best with the students within our community sorry that was longer than one minute Gina well that's have questions so like do you find interventions work across subjects it seems like you do a lot of things based on the subject is there like the yes yes and the this is really driven by the teachers and the department chairs um at North so these inter whether the intervention is there is is really driven by that so a good example would be our social studies department is really focused on relationships so there was there last year they started with these conversations where they would um really try and work with one student who may not be as engaged as and they would they made a point to check in with that student every day for an extended period of time to really build a relationship to then leverage the relationship to um help the student academically um so each department is is a little bit different and trying something a little bit different so trying to be a little Innovative in what they're doing for the students the the example of world languages is that um Everybody in the department is using interventions in their class that are are being successful so why not share that goodness across the department and really lean on our colleagues that are doing a great work down the hall are are you finding that uh you know let's say a student is uh struggling in world uh history and um would also be struggling in math so the teachers could maybe work together to um to help that student because sometimes it's it's a different kind of problem correct correct so if if it gets to that point a student is usually refer to our Alpha teams which get together and really talk um in depth about that particular student if we're talking about really raising the bar to um to the need that you are are getting to describe yes yeah yeah okay thank you all right I yield my time you already exceeded your time oh sorry I'm going to speak really fast um we we've taken a different approach um I'll talk about uh why in a minute we basically the the fourth South APS um meet monthly to discuss back back on track data um we do it in two ways we we pull data from five Labs related to both uh 9th grade not on track and also chronic absenteeism this occurred because last year during our initial um meetings as a team at that time I was a department chair um we were seeing a lot of crossover it is not one to one but there's a lot of crossover of the 44 who were um being targeted right now uh who are in danger of of being off track 22 were also chronically absent so we those are branched into different ways we have student engagement coordinators who who reach out to those students to try to get them into the building so that they can start utilizing some of those things that we have in the building at the same time we also then um uh use these lists and cross reference them with our Alpha teams um many times they're already in contact with these students and have either contacted specific teachers related to the um courses they're struggling with or maybe have even moved them into tier 2 interventions such as our guided study and other things and when we find students who haven't been maybe they're new to our list those counselors and the alpha teams will immediately make contact with the students and begin that process as well um one of the things that we saw when we started this summer um and and this is where I want to speak more holistically about how the ninth grade on track kind of wraps into a lot of what we're doing um just briefly we took a look at the 21 students unfortunately who weren't able to graduate on time this year and what we saw was is that seven of them would have been on this list 14 would not have been so when we talk about ninth grade on track we are we're getting about 96% of the students to where they need to be the the the issues where students might not be graduating are more comprehensive and sometimes show up at different spots we're starting to have a lot more discussions within the leadership team just about DNS list in general sometimes that does encompass obviously ninth graders but it's sophomores Juniors and seniors and if you take a look at the next page beep that good um some of those you will see are specific to freshman math one double Block in particular is a freshman intervention it has been here for a while but is one that we continue to use it is a an opportunity for students who are freshmen who fail math one to take it the full SE uh two semesters basically in second semester so they wouldn't have to take summer school to make up that math one credit um so we'll begin reaching out to those students who are in danger of potentially failing math one um guided study peer tutoring are across the board um we are expanding our peer tutoring though um we've had a math uh peer tutoring program for several years um and The Writing Center and our world languages have had um some peer tutoring as well well um we've expanded it to some social studies and science courses this year um in particular chemistry uh physics and US History um we're trying to expand that a little bit further as we start to see students are are really um starting to volunteer and and seem to enjoy helping each other um and then we we have strive and the other Resource Centers as well um but um ninth grade on track is part of kind of the the holistic piece that we do uh as they're doing at north um we did not spread it out because one of the major things in terms of asking departments to take some of this on not because we don't think they should but we've tested them with we're we're going through reassessment practices and they're they're charged with leading their departments through creation of those and and trying to find our way through that and so as a leadership team we felt um we needed to take that off their plates for now um and consider uh maybe later date once we we've moved in that direction a little bit more solidly very good very good how successful so far has the peer tutoring been do you think that makes an big impact and how many ballpark uh peer tutors do we currently have we have about 20 um I think it's 25 I I apologize if I can't remember the exact number who have volunteered sometimes for multiple um so subjects um what we're really trying to do is we do think it has an impact but a lot of times um the the word has to get out through um teachers we're trying to get it out a little bit more through just messaging I present or um the the teachers who run that peer tutoring group at some point we we would like to consider expanding it so it oversees all of them cuz right now they kind of live in silos um I can speak to math it it was successful for for the students who were able to take advantage of it um but with peer tutoring you're sometimes students aren't available when a student needs the help and so sometimes that becomes the difficulty it is one layer that we try to put in um for students to have access to help okay okay I'm so go are you identifying the ninth graders in progress report we haven't really had like a grading cycle yet or would someone go into like the double block interventions second semester of this year and so they it would be based on if they fail first semester of math so they might have to make a schedule correct change yes yeah and for the grades that they're looking at they're looking at them in real time like pulling from teachers grade books to see where students currently are sitting yeah um couple questions the first one is are you at both campuses are you seeing correlation between chronic absenteeism and those students ending up on your lists as far as those students not being on track as ninth graders a it's a constant conversation at North we're uh trying the answer short answer is yes yeah if if we're not in in class we're we're we're doing okay but we could be doing better for there okay yeah what we're seeing is that like I said of the data we pulled 22 of the 44 were chronically absent but 22 were not right so the there are students who are here who are struggling yes and students who aren't coming who are struggling as well what we've seen is that teachers do so much in terms of putting stuff online and providing resources for students there are students who can succeed while still being chronically absent so chronic absence isn't guaranteeing no that they're on the list but is is there a good chance that if they are failing they are chronically absent like I said it's 50% right now um at at South this year so it's yeah but the the students who are chronically absent the percentage of those students are failing is much higher than our student body as a whole yes yes okay yeah so there is correlation uh and then what are we doing about how do we how do we address that with parents I don't know if there's necessarily correlation there's correlation that students are failing tend to be chronically absent I don't think that chronically absent necessarily is an indicator that a student will fail flipped around the other it used to be 10 years ago it was a very very strong correlation if a student was chronically absent they were going to be failing now it's kind of the other way it tends to be if a student is failing they tend to have a large number of absences they might be just bored so the the failure is the predictor of absenteeism absenteeism isn't necessarily the predictor of failure as it used to be and I think and as a parent I agree with your point that there are so many tools that missing school is not as big you know for for some right if you're going to catch up and you're going to go online and right I mean I think that's actually the unfortunately that's the danger sometimes too is students see friends who are maybe capable of doing some of that right and maybe they're not themselves and so maybe they fall into that trap this this is just some conversations I've had with students so some students are able to navigate with all those things others need to be in the room with a teacher with their peers to have that learning experience because it's difficult for them to to get it second hand what conversations do you have with parents for a chronic absentee student who is failing are you suggesting that they come to school come to school yes and and what is that conversation like I mean what well not to this is going to in next month this is going to be our whole focus is chronic absenteeism so and we'll have the administrators here that are working on that I got toe myself nth grade on track ton I understand I understand but there but there's there there's I would think there's some relationship there for the number 44 that you is that just freshman or is that the students in higher school that are in here no that that's just the freshmen who are in danger of failing one of those core courses not being on track right and then my other question is um of the students who are identified and were taking steps to try and put them back on track do we follow them through their career and do is there any data that shows that because of this work we did at 9th grade we've put them on track not only for nth grade but set them up for graduation as seniors are we tracking that data that like here's what we're doing in an interv intervention basis and here's our success rate I could I could answer that because it's part of our presentation about five Labs but we um one of the things we're building right now is the cohort of students by graduation year um of those that are not on track and then we can use that as a filter when we're looking at them 10th graders as their 11th graders and then as 12th graders so we're building each coort the cohort comes out in I mean we know it but it comes out officially I think in early June I believe um where the state actually gives us a list of who's Off Track by school and so this year we're building that cohort and we're going to go back two years and build that graduation cord so that we can track the students but you're were saying Jacob quarter of our students that ended up in that spot last year yeah it's one data set right it one year it was it was seven out of 21 so 2/3 were not even were not part of the wouldn't have shown up on this right I see data set okay so it's just a small data set but it is it doesn't it's not necessarily it is a strong predictor over time and over huge data sets and uh traditionally students that fall behind in their ninth grade year do not graduate at the same rate as students that are on track right so that's you're looking at these big data sets just like that's why attendance is on there it tends you know historically across all of the big data sets that student attendance is or poor student attendance is a predictor of lower grades and that you're not going to graduate right and all of our data sets that are in that house that Gina showed last month are all things that historically point to getting students to the point of graduation and being successful after they graduate um but it's not always a you know when you get down to the individual student that's not always how it works right it's just looking at huge data sets nationally what tends to be the case and the definition is more than one semester so they cannot have failed more than one semester so someone could be struggling right now get into the get help or get an intervention plan and be like not not no longer marked by the end of the it's always at the end of the school year okay so what we're looking at is students that could end up in that situation based on the DF reports based on the classes that they're failing because it's too early as you said earlier to know for sure right because I mean if you but you could also correct it yes absolutely their freshman which is what for example me one double block and students that look fine now that might show up second semester right well that's the work like the different departments that ke's working with at North and some of the the things we do when we work with Alpha teams at South is that's why we're doing these meetings now and not in January when the semester's over right right we're we're trying to get ahead of it so we we have a chance to get as many as we can out of that we don't want to we don't want to be in a deficit going into the second semester right that makes sense makes a lot of sense no but both schools are doing a really good job of they know every student by name by need by you know what challenges that they have right now that are showing up on there and they're trying as I said trying to close those deficits get help get it to work we can't you know always we have we can do 100% of our 50% right we need students and families to do 100% of their 50% to close those gaps and then hopefully you know we get to the point of we've both sides have done all of their work and nobody is not on track that's the goal thank you thank you very much thank you thank you yeah all right you guys are free to go you can yield the rest of your time okay y the rest of my time might need ke to do the beeping sound for me you got stay sound um no you can go ahead and click beep thank you guys so this it's a good segue to go into five Labs because I know uh Keith and Jake mentioned uh or it was in there about the five Labs data and so I thought I would just give you an overview and and some new features that we're um we've created to um with staff to to kind of I think it might help to you know your process of thinking how we're navigating this and the questions you're asking so um the agenda um so I'll do an overview I'll talk about those custom dashboards that we built this year and I'll highlight a few features and then I'm going to be you'll see a visual it'll be somewhat not readable it's a little blurry um but the arrows point and I'll talk about how you navigated a little bit um to give you a sense of how staff are using it um and then I'll also then talk about um the impact on strategic plan um and then what our future is with five labs and how it supports our buildings can you how long have we been using it um we've had five Labs right before um Co and then a little derailed with Co obviously with the five labs and um and I'll I'll explain a little bit how we used it in the last couple years and then we have a new kind of Focus this year so just to give you kind of just a quick overview um obviously eschools are student management system that houses all our data grades student information um we select certain pieces from that and then we we send it to five Labs uh which is a third party company that we use and then from five Labs um it creates the different reports and things like that or what I'm going to be talking about is some custom dashboards that we build uh for this school year uh using five labs and then it obviously goes to the end user which is our staff um so I'll I'll give you a couple samples of that um that they're using so I if you go to the next screen um so um Jenny like you mentioned so we've been using five Labs since right before covid um to launch it out last year uh we focused a lot on bringing um a couple of these reports like the case management report our dnf analysis which uh Keith and Jake were talking about and then we have a individual student report that collects uh different pieces of information to help our staff um that was all um developed by District 99 to kind of support the initiatives that we were working on what we found though in that is that they were a lot of bar graphs and and things like that and our staff were saying you know we we keep clicking through uh different pieces of data and we just need a a different way to do that so in response to that um we created these custom dashboards and so we have like a CS Alpha Team dashboard activities in athletics our path is our in school uh Intervention Program Student Success we each have uh both buildings have one Student Success coordinator um obviously our Deans there's a dashboard um a student student assistant program coordinators we have Keith and adania U one at each School that work on prevention programs and then we're in progress of building an El dashboard and then you can see on the right all the staff that are that are actually engaged in using um these custom dashboards and so now I'm just going to actually just show you kind of some of the features so Hank if you just go through to the Cs one so what you see is the image on the right is just a screenshot of what staff would see I know it's small to to be able to to uh to really see the details of it but really I'm just trying to share with you just kind of the overall concept of how they're being used so the main purpose of the custom dashboard is exactly what you guys are talking about in terms of identifying students and so all these dashboards either give like a count um so we know what like say in this one there might be a count of um how many students are you know failing a course that are freshmen um there's different filters and features um the the piece that I want to highlight on the Alpha Team one uh is the threshold and when I reference a threshold we're using that terminology to kind of combine a couple different things to narrow a list down so we could take the say the ninth grade class and we'll see at South High maybe 500 and some students or whatever the number is what we want to do though is look at well we want to look at the Freshman and then we want to look at who is chronically absent who's failing one or more courses and who has a discipline referral so that threshold is created to take those three factors and then narrow that list down to who meets those those uh indicators so for example um I'm going to jump ahead because I do this all the time B um if you can see that arrow on the left pointing to the red bar that's that red is a threshold so that's taking attendance it's taking the grades and it's taking discipline and then taking that student list um narrowing it down down to if students are meeting those indicators um the orange which is c um are filters that we can use um like I mentioned we could go by Alpha Team Jake and Keith mentioned Alpha Team so every student has an alpha team uh person assigned to them that comes out of our CS department and then they meet weekly with the Alpha Team to talk about student needs um that a lot of times happens be behind the scenes and then uh certain people come up with the interventions um it might be a check-in checkout with a counselor it may be the social worker calling a student down and working with that student what I'd like to point out is this actual red threshold um was an idea of one of our psychologists from South um that called me and said hey I love this but I'm I I need to figure out how to do X Y and Z that X Y and Z was the attendance grades and discipline um and then she called me back and she's like you know what I love the red bar um you did exactly what I wanted you to do but could we get so the bar below it um on the screen is a list of all students that give you all the information of attendance um so it might give you a list that will say um this student in ninth grade um isn't meeting the attendance they're they're fine at school but they're failing some courses and maybe they have a dis one referral um and they wanted to be able to do different sorting features all the stuff that you're seeing here these lists they can be exported to Google sheets that then the teams go back and and use that um all our dashboards um you'll notice on the left hand side um you'll see the equity lens in there all the dashboards at the very end of the you can't see it in this image but you'll see it in other ones um we did everything to put an equity lens on it by race so that we can see so for example um you'll see one of them that uh will show the in school interventions by race so that we can get a sense of how many students by race have been referred to an in school intervention um what I like about this uh CS Not only was our psychologist talking about that red threshold um our North uh CS team the Alpha Team for years have been really focused on transfer students so my a I'm going out of order here so the A on the top there is pointing to there's different tabs ac across the page that have different data sets and the second one is transfer students so they can just click on that Tab and they can see only students that have transferred to District 99 at North High and then South has their own dashboard and they can look at only students that have transferred that are at Downer South and then they can look at all this so it just gives them a wealth of information to then um process and um again I think the strength of it is that it's going right to our staff and then the staff are giving us feedback at what to add and change and things like that um we had the staff also reach out and say man it would be really nice to know um one of the tabs is about hospitalizations and and homebound support we'd really like to see a running total count so this is updated every night so every day they can see if if when they log into it they can see current data they can see how many students by count have been either hospitalized or on Homebound and then they can see student lists and then that just makes sure that they're um supporting those students and like K you know has mentioned and you know throughout the strategic plan about talking about um you know ensuring things right ensuring this we're ensuring that we have list that we can make sure that we've identified students and we can go act on it um so again that's the example of the Alpha Team one thank hold on Scott I want to just build on you said a couple of things I know you're shocked uh one is uh what Scott and the team have done here it's kind of like an early warning system a lot of times the data points out that something is going wrong before or students behaviors or grades do right so the the this is already gets a student on the team's radar before a general classroom teacher might see those same things show up or you know it gives a lens across classes that a single teacher doesn't get but a dashboard like this case uh the equity lens uh it's more than race too it's also we do IEP we do low income we there's a whole bunch of thing different lenses we're looking at so when we say Equity it's from a lot of different lenses of equity not just race so I just want to make sure those two things we apprciate point out um and I'm highlighting a little bit different features on each one just to show you like kind of how this navigated some is kind of a little repetitive so on the next one is the activities and Athletics I talked a lot about probably what a B and C represent um but I'll just go so the activities page um on the top uh most of them have on the on the very top what I mentioned about a student count so it'll literally be like how many students are not in activities and then obviously every day that students join activities that number goes down uh which is great so obviously looking at a student count and then filtering Say by 9th grade you can start to look at how many students in nth grade are not in activities now one of the the caveats to it is obviously if you're a baseball player um you know you're not in season until the um spring so the data you got to be careful on right like they're not involved in something yet they may be in the in the spring and maybe they just choose not to do something uh in the fall but that shouldn't stop us right to make sure we engage um we'll find that out we know our students will learn that um we also you know encourage students to join different clubs so it's not just about Athletics um so this encompasses both our extracurricular activities and our Athletics um in that um and and the features again is the student list as you can see a is looking at the student list of students not in activities uh B was important on this one even though I shared it on the other one is that you can filter by grade so if we wanted to focus on nth graders we can just click that button and it literally just repopulates the page to just the ninth grade data um and and the ninth grade list of students um and then see again the equity lens and like Hank said many of these pages is the the first page usually has the one on race and then we're building other ones about we do look at lowincome we're looking at students centering special services um and a lot of different data points um with that and also the nice thing about five Labs is we're re uh we're kind of refining our longitudinal data so that when when you look at a count when a staff member is looking at it they're really seeing a longitudinal perspective right in front of them um you know right away um so that's the activities page the next one is our path program that's our in school Intervention Program again what the nice thing and I'm trying to connect with the a is showing you the top red box is the student count of students that are have the bcode violations with which are the more significant uh behavior um um referrals and then the arrows pointing to the red uh student list so that count matches then the student list so we know exactly who the students are um if you recall the path program is engaging students they get a be uh code referral in in a restorative practice um so this kind of gives our path coordinators um which is Nicole and Patrick a lot of information to kind of to use um and they both have provided a lot of feedback on what they're looking for so for example they both wanted to see uh by incident date so that we could see see the bcode violations as they kind of start from the beginning of the year and go through the end of the year and what they're doing is they're looking at a student if they're getting repeat offenses because obviously the whole goal of the path program is to see if we can um work with the student to adjust the behavior that you know if you're say fighting at school that you're not fighting at school again um so I give them a lot of credit for giving a lot of feedback on this um dashboard as well and then Hank the next next on the Strategic yeah strategic plan I just actually went through the Strategic plan and just did little cutouts of anywh that in in just my opinion is I'm working with our teams and the Strategic plan that D has mentioned it's probably more than this but I just gave you a few samples I wasn't going to read through them or anything like that but the color codes give you it kind of spans most of the Strategic plan um so you know we're obviously excited about linking the the data to the to the plan and to student support support and then really the the biggest thing is the next slide is just about our amazing staff you can again see who the staff are that are involved in this all of them are giving feedback on these dashboards and it's just been you know they're the ones that are I always say that they're they're probably smarter than me they just give me the stuff that they want to do and I'm like we'll figure out how to make it work um so I really do appreciate all their efforts you can see that it um spans from our Mustang way and positively North we mentioned our Alpha teams today our Student Activities like Jen and Mark are working on uh different initiatives to support students with the data um we have our special ed case managers um you know working um with the data and and you can see like student assistant program coordinators Keith and adania are looking at prevention models and you know the different data around substance use and abuse and how we can you know we know who the students are how do we continue to support and help families and then like Hank mentioned we're really trying to get preventative so one of the things we'll talk about I'll give you a little preview to our December uh meeting about attendance is really looking at um not necessarily the students I mean we are looking at students that are chronically absent but we also have a way to look at it when they're getting close to being chronically absent and so it's a click of a button that you can see that list of students and then we try to go and Target those so um again the staff has been great with this um you can see the uses of all the dashboards so it's it's been amazing this year and then the um the last slide is talking about just transforming five Labs Don it goes back to your question so when we're looking at academics right now um five Labs is building uh right now we can look at dnf grades and so you can filter just by F grades and so you can see the ninth grade students what we're doing is we're building a core course Dimension which will really turn into a filter that allows us we've loaded all the core courses that a freshman could take so when you click that core course filter it'll just populate a list of students that you know then we can add those thresholds right we could say well we want to look at you know um uh students that are low income we can filter by that and by core courses and see which students we might need to you know pay more attention to and that might need um support obviously um Hank has uh cabinet data Retreats that we have uh we're using five to build different pieces with that um to look at data and longitudinal data I already mentioned to you the feedback from the staff has been great in terms of really helping to build them and to improve them uh and then the last one is really just talking about the attendance one that we're going to um talk about we'll share with you the five Labs attendance um page now you kind of know what they look like so you'll see another screenshot with the ab and C's um and we'll talk a little bit about that Karen and Kelly will be here here um and then we'll walk you through kind of a case study of how we're just doing one intervention just so you can get a sense of how we're using five labs and our staff and our team to to really make a difference so um we're excited about our partnership with five labs and it's like I said the dashboards have been great this year so with that question question so I would imagine some of these parent conversations are difficult emotional and right you found any of the data like does this help kind of with those conversations you can sort of take some of the personal like does does that help at all on those or I mean I get it's more than yeah um cabinet or teacher level does it does it come into those conversations I don't know if I don't know if the data helps I mean obviously any data like I could go back to my you know my days as a department chair at North and and I know when we had conversations about you know placing students in classes and you had data to show the you know the different levels of students or where they're at and what is the best wraparound support the data absolutely helps parents to kind of get a perspective um but they are delicate situations I mean it's not easy to talk to a parent about you know nobody wants their student to be failing a course or being chronically absent and you know students are dealing with a number of things um you know in their lives and so our goal is to really identify the students through data and then really kind of you know it's almost like a qualitative approach to then find out what is it what's the function of why are you like why are you not attending school and is there something that we can do as a school district to help and I agree with Hank I mean it does take the parents too you know for support but we can obviously we need to do our role in it right and and and not give up and we don't um so even though a student might fail of course it's not because we're not we're not all we're all trying um you know with that so but the data does help a little bit for sure and this like is real time like it's it's real time data every day that gets updated so if a you know if a student is has a you know a D in a course right now and in a few days from now they're they're failing the course that would show up right away um so it is real- time data that we can look at would you say that the groups that are accessing it are looking at it almost daily like our our staff yeah yeah I mean our staff is I mean it's really kind of built from their perspective you know of what they wanted to see um so yeah I would say that um you know we don't really monitor that we could look to see when someone logged into the system um but um honestly the dashboards have been staff have been I think really excited about this piece now where it used to be they were looking at bar graphs and trying to figure out what do I want to do with this but now it's like oh we could build you know like a like this the psychologist at South you know she was like wait I could build something that gives me these three categories and narrows my list like that's awesome yeah and so then we're just kind of doing that kind of stuff the one thing I would say that it also has done is um when you think of our path coordinators they're also collaborating because they they are seeing and identifying students that are obviously violating the bcode uh violations which some of the B codes are substance use and abuse right they're also now working even more closely with our saps with Keith and anania they're all seeing the same data and it's kind of a check and balance um and it gives them a sense of you know a little team collaborative we have our saps are are working more in the path program than ever um you know to support students so it's just been a great um process even um Christy and Mike who are Student Success coordinators they have a dashboard and last Friday they were chatting back and forth and um you know sent me a update just saying that they love the dashboard that they're going to continue to you know give me feedback on what they might want to look at um um and it made them think differently too about um you know what kind of data we're captur uh capturing for them really to make their role more efficient but ultimately more efficient for them is better supports for students so you were saying the psychologists and social workers what kind of data uh do they find most useful in capturing through utilizing this yeah so the um so the Cs Alpha that I showed you at first they're really the threshold to be able to look at list of students that are kind of they're they're maybe having um a risk of attendance or chronically absent already and they're failing a course and they have a discipline referral they're finding those lists really helpful um and and that piece I think is um like it like it was great to when we first made this over the summer um you know five l we first introduced it again the bar graphs people were a little frustrated like the staff were frustrated you know as administrators we're looking at it going oh this is great we can see long but now like they're just like literally could you please load us all in this we love this thing and then they're just giving feedback so but to answer your question like on that the the thresholds have been really helpful um and like we'll we'll talk a little bit more too about I mean we do have when you look at chronically absent students there are chronically absent students that are are passing all their classes and so that's just a whole another Avenue that we have to you know look at so it's not just like we're looking at chronically absent students that are failing courses we're also looking at chronically absent students that are passing all their courses and trying to figure out how do we get by and how do we get students to understand that it's important to be in school and and and that so I think one of the key differences that Scott has taken with the different teams this tool at he you know he talks about the bar graphs when we do our senior dat senior cabinet data Retreats and those kinds of things we're looking at big trends across the district right and we're trying to see what's happening just big general overarching terms and those bar graphs and that kind of data helps us a great deal but the folks that we're talking about here that have worked on these screens what's most important to them is the list of students yes the names of the the specific names of the students that they need to be working with so this tool is evolved provide us both this big picture lens that like people like me need of what's Happening across the organization but then the discret data that our folks that are actually interacting with our kids and trying to intervene need and it's serving that whole purpose now across the board I'm I'm absolutely fascinated by this I I really am and um for exactly what you just said Hank I mean you the the longit the large data can be predictive in nature right and we can make decisions based on of it but but the the granular data on the student level we're a big organization and there can be students who can fall through the cracks this is meant to to avoid that situation catch it before it happens before it's too late and for real change to be instituted and to help students and that that's what we're here for and I congratulate the staff on building this out and I look forward to where this goes um because it sounds like you're still sort of in your infancy infancy I mean this is the first year they have these dashboards so I mean we're literally the first semester of using them so um it will be it will be great to see how it goes I mean we keep building different tabs across them so there's more data that people are wanting to look at um so it's yeah it's it's great and then you get to the point of what Jake and Keith we're here presenting about is once we know who those students are what are our teachers and our staff doing to try to correct that intervene get it back on on track right and then sharing across those departments either within it or across it this is working for us here have you tried that there right but um all of that together makes this whole system of support that you know has always been there in different aspects and pieces but now it's starting to become more comprehensive as we get these tools it's going to make us a better organization absolutely all right thank you Scott thank you thanks all right uh next section is capital Improvement uh we have some different folks taking different pieces of it so I think uh Jim you're up first right I will lead it off thank you good evening everyone so we have a few matri matrices that are on the screen tonight I'm going to go through the first and the second um just overall uh always want to throw out there that these numbers that you see for project estimate or concept budget numbers uh some of these projects that you'll see tonight will be coming back to the board for approval once we go out to bid and get uh low biders and bring contracts to you for approval so you'll see numbers those are my best guesses of were will be uh on some of these projects other ones are locked in like the annuals and I'll go through them quickly here um but just wanted to um let you uh understand that how we get to these numbers uh in the bottom line so these aren't fixed as of right now they can change go higher or lower as we come back with bids um large arms is our first one that's districtwide it's 100,000 those are the unforeseen that happen in our school bill buildings throughout the course of the year that the budget that the building cannot afford to fix so I um I come in and help the schools if something breaks down uh a big maintenance uh issue our bleachers are inspected yearly uh this is a $115,000 allotment for not only the testing of our bleachers but also the repairs so each year we put a number in so that we can keep up with our bleacher repairs both indoor and outdoor door here at the AC we have two um and I'm proud to say that uh the hvc upgrades should be our last for a while uh you may not remember but some may remember that we replaced our heating and air conditioning in the last two years here MH uh these are the controls um we still have a Pneumatic compressor that you know for the air for our some of our thermostats I want to get that eliminated this will do it we'll have better control uh sometimes in this room this is one of the issues that's going on right now is our vavs that control this room aren't keeping up with the temperature that's being set so sometimes it's cold sometimes it's warm and will call me on a board night while I'm not here want me to put the heat on a little higher or AC on a little colder uh so that'll uh repair that and also eliminate that loud compressor that we have downstairs the conference room wall dividers those right here we can look at them these are these 1993 specials uh they are old they are falling apart they're heavy to move um so we'll get some new on similar to what we put in the mfp for both North and South in some of our um classrooms as dividers so those are two here at the ASC moving to North and these are annuals uh you see this every year this is for furniture fixtures and equipment these are for uh CL classroom things that break down that need to be replaced for example a teacher Podium a u a chair that's consistent with the other chairs that needs replacement so these are School funds uh that they can replace those things that are needed um grounds repair this is for all Green Space outside uh for Turf and for grass to uh for repairs you'll see the same for South so I'll skip those as I go down so they're for both sides of town at North uh right now we're experiencing some problems with the um sound system in at North in the uh main gym and that is when a part or something uh is faulty we're having a hard time replacing it the system is old uh needs to be replaced so we did get some quotes and uh 50,000 will get a new sound system going into the uh purple gym over that North the auditorium rigging repairs and it's really good for both you know South's brand new so that uh is a new system so I try to get to the buildings in the auditorium and do these safety so I hire a professional company to come in and look at all the safety issues and all the auditorium rigging that's all the stuff that's in back that plays and everything goes on and making sure mechanically that's all working um we got a report back from two different companies actually uh this one had um some repairs that are fairly immediate so I I want to get on quickly and get this work done for next summer others are medium but I still want to do that work and do all the repairs it's roughly 160 to do them all for next summer Bas at north um I'd like to touch on this a little bit because I'm proud to say that the last few years we've really done a lot of work with the building automation systems at both north and south and I've pushed it because our system 10 years ago compared to now is night and day and with covid and the air quality in our our schools and our classrooms and Air Handlers and chillers that are certain sections it's very hard to control that air not only for temperature not only only for better Energy savings but for that turnaround of fresh air and what we're seeing now through these last few years is it's so much better and what's the result of that less kids less staff being sick and you're really seeing that so that turnover fresh air in these in these spaces this is what this is buying um having that full control right off your computer to do this we want 20% outside air because it's a nice day like today we're bringing that air air in bringing more fresh air in or if it's too cold we're going back to 10 or 15% and then we'll bring more heat in so uh that's when I go through these Bas building automation systems that's what we're really doing and we've been doing it for the past four or five years consistently and we're getting to a point now where all of our equipment outside of the new which already have it our old equipment is now have these new controls and we can actually see things and do things that we couldn't do before so that's at North uh 65,000 the John Deere tractor is uh a 2003 John Deere tractor that is breaking down needs to be replaced it's not only used in the summer spring it's also used in the winter as a sweeper to do the sidewalks for uh snow removal so this is for the tractor including all the attachments that are needed FF for South consistent what I just explained for North North grounds repair same as north um asphalt uh last year we did the student parking lot this year we want to tackle the West events and the road uh Mustang Way Road which is from the stop sign where you come out from the West events to Springside so you get those two speed bumps and you turn into the West events we're doing that whole West events parking lot and that road coming Springside thank you welcome and last on that list is uh the Bas uh consistent what I just talked about at uh North for South a little bit more money than North and I'll explain what we're going to do to offset some of that uh here in a second uh life safety so that's that's capital that's our usual 1 million-ish that we do again those are uh a couple of those numbers might go up might come down but we're right around 950 uh for those concept budget numbers uh life safety uh a continuation of the north galvanized uh piping project uh that was already approved we have the funding for this phase one was last summer we bid that out actually we came in under budget we got that work done we still have some funding left from that that could be applied towards this if needed because this one involves a lot we uh are tearing down walls in the uh loer room in the pool that we need to get behind those we don't know exactly if we'll run through a spus we may that might slows down a little bit so this is a larger project obviously $2 million is a lot of Galvan IED pipe to replace with copper a lot of this is domestic feeds so this is a big one um and that'll happen next summer we're um trying to get this out to bed early to get uh aggressive with uh plumbers and companies out there to give us a good number some more to come with that uh that'll come back again as an approval for this group um but we already have funding for that um last but not least just want to touch uh last year we did a $50,000 maintenance grant that we were approved for we used that to a project last year I know jariq came to you uh within the last couple months for approval to move forward to do a second round here um so this is the 2023 uh maintenance project Grant we're applying for it and we are going to use the Bas at South as a project that we would possibly uh put in for as an offset of 50,000 so that's still in the making and we still need to put that in correct it went in it went in haven't received it yet so hopefully we'll receive that if we get that 50,000 that'll offset something off of the 950 but specifically the um soft Bas okay okay questions for Jim on this set all right move on to the next slide here so the these next uh areas really tie into our um tasks related to this year's goals and that is to uh continue to modernize adapt and support academic extracurricular and common spaces right so we're continually looking as we uh plan there's there's a lot of planning and preparation that has been done already just to bring this to you um a lot of conversations have been had a lot of different meetings right but um as we continually uh strive to evolve and and have the great spaces for our our um students our community to engage in uh that's that's what we're bringing to you here uh tonight so you can see that the for the North and South everything mirrors each other right so the the down to the the dollar matches when you look between and then the project when we look at the additional improvements uh for that so the board has already discussed and um and approved both uh The Stadium turf fields and outdoor track replacement um we have already had multiple meetings with field Turf and we have gone through and we're finalizing uh we have some upcoming meetings that will finalize the the layout and the design of that um it's going to it's going to be really cool uh so that a lot of again conversations have have gone on with that another area that we are um investigating and and we have been doing so all year are uh new scoreboards so we're looking at digital scoreboards um and partially with that is so that we can have some ad Revenue uh that we get from those right so well are I'm worried about the village I've already I've already had a meeting with Dave fieldman and let him know that we would be replacing our scoreboards not digital signs correct so yeah but I I've already had that conversation with the village administrator I want to go full steam ahead so we're work we're working to go full steam ahead right so with that we're looking at um we we again we went through a lot of uh I've had conversations with multiple districts that have these digital scoreboards we've also sent out a survey and gotten feedback from I believe it was at least 10 uh different school districts that have digital scoreboards and saying hey who who did you use what did you find what are you seeing all of those different things so we've been doing our homework uh associated with this we actually had a demo uh this last Tuesday um that was provided here uh so we got to actually hold the iPads that you can you can uh do the the different things between the ads and and the game and the clock and and lots of different areas there um so in looking at uh those potential what we're looking at is for an outdoor stadium uh for the scoreboard and to redo the sound is $500,000 now that includes all of the uh with our estimates today all of the infrastructure to make that happen so that is we're we're responsible for getting all the power fiber all of that ran um so we're we're pretty confident that that number is right there um to be able to do that for uh both of the stadiums and again to replace the sound uh for each of those uh those outdoor areas so that'll be great yeah I saw some at the conference and uh those digital sign boards are really really it's un cool really cool and if we can also go a little bit with the advertising that'll cut down on that cost to us this for a sign outside the schools looks like scoreboard and scoreboard these are a couple renderings from the company so this would be the outdoor uh for the the stadium uh and we're having conversations about location but you can see this is up against the building um so we're again looking through the different components there but this this whole thing from here that is all digital right so they're all L LCD what's the size of that Travis um this one is uh 22x 35 okay so that is again the whole uh digital display and then you can see that on the indoor um up to the left uh again that whole thing is a is a digital um display and there's they have the software that that goes along and you can you can again program it you can have different things and it's it literally is as easy as hitting the ad screen to then going back to the to the clock I mean it is it's very user uh intuitive and and lots of different pieces with that so that price is for indoor and outdoor so if you look down so the the second line is is $500,000 that's for the outdoor stadium and sound that fourth line is the main gym scoreboard okay estimated at at $250,000 so that again both schools are at that same same price point um and we're looking one of the reasons why we're looking at doing both because we had initially started talking about doing the outdoor stadium um in talking with the the company about 66% more ad revenue is is typically seen when you have both outdoor and indoor available uh think about it you have a lot more indoor event uh throughout the the course of the year um so that would uh allow us to have some additional Revenue that would help offset that plus we would get a discount um and that is reflected in these numbers okay but we would get a discount uh because we would be doing both both the indoor and outdoor so generally with those scoreboards maintenance and stuff like that are we on a a contractual term yeah so they have stuff like that yeah they have um they have the best warranty what we're looking at they have the best warranty in the business um it's a 10year warranty um and literally the it's it's a plug and play each of the each of the LCD panels are literally you just take one out put another one in um they actually have some on site where they store them for you um and so if you have to take any out and put them in it's it's very user friendly um and they do have other I there's other I can't remember what the specifics are for the other um lengths of Maintenance I think it was 5 years if I remember correctly I can't remember off the top my head but yes there are other components that are built into that my last question advertisements I'm assuming we don't do that today no we're allowed to we just haven't engaged in yeah okay that's I I'm really smart at uh Sports not but um we so we would just have to put a plan Place how we want to run something like that and open that to the community who's going to get first shot at it and yeah okay yep lots of work to be done in that area but yes yeah and and the great thing is is we do have some uh strong uh connections and ties to school districts that have done it right so we're not um starting from scratch if you will uh obviously our community each Community is different but we have uh some good um plans in place that we we can look at it's not often that in a school district you can come up with a new Revenue stream so you know this is a real good opportunity and good timing for us to do that and I know like parents of the Community Reach T about that I mean I assume the businesses eager and receptive and yeah I'm excited about that opportunity uh for us which will lead us into the last thing but I'm not going to go there quite yet but that is uh that could really be a game changer for us in what we're able to to do with our our classrooms now the are you going to ask about I was going to ask I was going going to ask how yeah well that's that's coming up but um I'll talking about the digital side at this I'm trying to be very politically correct that's not allowed yet in this not in this of improvements okay um the scoreboard and the interior do they think that there um would last 15 years or is it 10 years because that's how long the the um contract usually goes for for maintenance is that what what is the lifespan so the the company we're looking at has a has a almost double the um the number of years of any other company okay um but they if you were to turn them on and leave them on they'll they'll run for more than 20 years oh okay of constant use um so when you think about that we're not going to be running them 247 right so yes there is that longevity now you know there's a lot of variables that play in technology as you as you know um and and different things that that can come up good thing is is that they are LED right so the they should last the maintenance on LED is is pretty minimal again it's that plug andplay if you have a a component that is out um more on the uh software side right if there was an upgrade or something along those lines but it's it's like a big TV that's all it is right that's all it is so like I mean you could you could plug in um Roku any of those things Apple TV right and it will Xbox um it'll it'll run all of those those different components well we get instant replay so so there's a lot one of the I will highlight one thing that's that's really cool when when we were talking is the fact that um there's an app that goes along with this and if individuals have the app and they use their phone right and they they video something that happened at the game or the event okay it will then they hit submit it will send it up to the Press Box it will condense it to 10-second snippet someone can look at it and say Yes show or no and it will show on the on the digital scoreboard wow so it could be instant replay instant replay if you had someone in the right area but again it's just using your standard phone you don't have to have like all of this special equipment special equipment or anything along those lines um but that that could be something really there's a lot of things that we could do with this that could incorporate and and bring kids into this as well um when when it comes to the the the ads themselves the construction of the the different components there's a lot of uh learning that could occur with us there's huge career pathway opportunities here you know there you go to Every major stadium in the US there's somebody that's designing the media that plays on the scoreboard yes somebody designing the sound that's designing the graphics that's playing all of that stuff that's controlling all of that so these are real job workplace type opportunities that students will be able to experience here on site you know and if a students's really good at this they'll be able right from us to the workplace if they choose to think think of the opportunities to improve the overall atmosphere and experience at our athletic events um I'm a huge Nebraska football fan so the Tunnel Walk Tunnel Walk before the game I mean that that's an opportunity for our kids to design an entrance for our football teams or our soccer teams or LaCrosse or whatever it is it's it's not only an ad Source it's not only um potentially improving the atmosphere it's also an educational opportunity for these kids to get involved and do that and get excited about it and get more kids involved in our Athletics and with the success that we're experiencing at d99 and our athletic programs this is the perfect time to invest in something like this well it it's also expandable so let's say we've got the scoreboard where it is currently at both schools it's kind of far from where the viewing is going on so if they wanted to put one on the other side you could marry them can't you I'm sure there's a way there's many options uh talking with him last week we could put he was throwing ideas at me it's amazing what can be done the sales guy had lots of ideas Poss like Dallas Cowboys we could do like a ring that's all yeah basketball those indoor and outdoor ones not only for athletics activities gradu I mean think of all the things that happened in the course of a year in our schools and outside of our schools and back to your maintenance I I think we spend more on maintenance than our current ones I think the longevity of these will last much longer right yeah I really do and just being able to take a piece out and put a piece in instead of replacing this or having something else go wrong is is so much better better we've had great success with the pool LED I mean is the pool awesome the pool is awesome I will say this is similar to that somebody put that right that down please get that in a minute and I would think that also it it you know when when we get this up and running it would also be a stepping stone for us to get that uh outdoor sign because they can see how successful work with the village so that that would be allowed first yes I know but yes one last quick note on the group that Travis just went over the two Fieldhouse Fieldhouse floor and track for both North and South that's probably summer of 25 okay just a note because we really want to push that another year because we're taking down the um outdoor tracks and turf fields and if we do the inside as well we will impact camps and it it'll be tough to do that in the summer at our two campuses so those two will probably be a year out just wanted to throw that Jim will be long gone so he'll be say remember this my last group of projects that I'll be about with thousands that I've done throw it all out there so yeah I uh I'd love seeing this it's great what were you say I was just going to say well the thing with the Stadium scoreboard and gym scoreboard definitely sounds like a gift that's going to keep on giv which is great and I don't know if you said this I mean Miss do we know any um schools that have that locally yeah yes okay yes you said okay and I only asked that because we don't have to you know reinit the whe and we can figure out how to jump in right away with these advertisements and how to leverage this um for the kids toess them how they're doing things and how we can showcase them so all these great ideas yep very much we're right there a couple other things I want to point out on these not that it sounds like you're all sold but um we did have the demonstration last week and it was one of those super bright sunny days and I can tell you we could see that screen better than we could see the scoreboard at North on Saturday right like we could see the videos just as if it was here on this screen uh so it's it was really impressive to see the quality that you have there 140° viewing angle yeah which is unbelievable and then as Travis was saying it plays all media so just think of the opportunities for rentals and those kinds of things like every every youth group in the community could be doing a movie night out on the field and you know renting that space or in one of our stadiums or you know in one of our like there's all of these other and that's just one idea like there's all of this other potential Revenue generating BM ads where drive-in movies are gone but we're open right so there's there's a lot of ways that we can work creativ creatively within having these resources that currently it's just a scoreboard right it just shows the score um where this will expand our opportunities in ways that we can't even imagine at this point Hank I think it's important to uh remind the board that when we came I think back in May or June we had shared that the scoreboards I think are in need of being replaced so whether it's these scoreboards or some other ones the ones we currently have have about what one year left if that they're falling apart I mean they really are yeah that's a good point so we got to replace them with something this is the time to replace to upgrade really uh into something that really other schools are doing I think the information that we got from these other ads and schools that was shared with with us and there were great questions like what what worked well what didn't how's your uh process for advertisement what how did you did you lease these so those are so many things that we still need to go through and look over but it was really interesting to see the differential of what they they said was successful and nonsuccessful mhm all of these are things that are reaching end of life okay the CH Fields Outdoor track have already reached we've extended those beyond their expected life uh the scoreboards both inside and outside need to be replaced the Fieldhouse floor and track all are things that need to be replaced these are the types of things that were on the master facility plan MH but when we went and started meeting with the Committees the idea of dedicating referendum tax dollar resources to athletic facilities was the lowest priority in the community and the the answer was figure out how to do this later right don't do this now with the master facility plan we're now 5 years past that time this is the time for us to figure out how to make this all work uh Jer and uh Travis and Jim and I have all been looking at what are the ways to pay for this within our resources Jer is going to come back with our five-year forecast in January and with that we'll be a plan for how we Finance all of this stuff Within within our budget and make this all work but this was pretty much the direction from the community when we went out from and especially the group of community members that advised us as to what our next step should be with facility planning was don't do this work as part of the master facility plan do it later later is now um how does it look for our um softball and baseball um scoreboards are they going to be need needing to be replaced soon to they're nowhere near as old okay um they're they're they're not used as much they're but smaller easily uh to repair compared to the size of these big ones but I think once these once everyone sees these I think it'll go and as those they'll want them I think all of them will be digital well if we show that these screens are going to pay for themselves in X year then it the decision becomes pretty easy yeah yeah well I just like the Pole right we we can use that as a a springboard nicely played nicely played so we can dive right into this bright I was going to change lanes talk about the final classroom classroom expansion and major renovation um so in looking at this and we wanted to break this out again separate uh we have two areas uh one in each building that um that we want to renovate um at North in the world language office in the classrooms and then uh at South in the career teched CTE uh areas uh we have worked with white to to get some uh preliminary estimates um and this is where where we're at with those um we ideally each year moving forward we would have at the bottom of this we'd have classroom uh expansion Renovations at the bottom and that would be a yearly thing that we're talking about right and and a large part of that will be the ad Revenue uh that we get from um from our digital scoreboard so that is something that um we're planning on keeping there so that is something that we'll we're going to tackle every year um and and get down and have a specific purpose set for those so any questions about either of those very exciting thank you big lots of lots of Team lots of conversations lots of things again to bring it even to this point there's a lot more work to be done so as Jim mentioned earlier this isn't uh like up for approval there isn't a vote these come back as individual projects later on but this would be the time that if anybody sitting at the table is like whoa I have major concerns about what's being proposed is Travis just said we spend a lot of time trying to make sure that we get all of this right and uh if there's something that the board is not interested in us pursuing or investing time in moving forward this is your opportunity please speak up and we can kind of discuss one of these further or come back at a different point and provide answers to questions I think most of these are in line with all of the things we talked about at goal setting and everything else across but if I'm wrong please please speak up now my only thing is is make sure that the Mustang on South uh football field looks like a Mustang not a greyhound got it our one's all all over it I I get told that every single time one of my family members comes to a game and that's been that way for 10 years I I wouldn't mind having a board member invol involed in the discussions um that revolve into the ad uh placements on the scoreboard I don't know if you're for if your team is forming a committee to look into this we're not to that point yet but we'll bring back an initial plan and once we do that then let's have a conversation about how that works once we kind of at this point it's too early sure for me to I just like the perspective of a board member being on that committee because I think it's important and I think it's important having a Comm community members perspective on that yeah I like that especially assisting with the revenue component well let us before we decide that let let us work through it and put it together typically day-to-day operations would be the administrative side right and then we'll figure out what the board oversight piece is in some districts the board approves every ad and other districts it's if it meets these criteria it needs to come to the board for approval there's a iety of ways in which this is done we haven't fully worked out what our proposal would be for the board uh I you know we'll work through it bring it back and then at that point let's discuss what looks my perspective was more not oversight but uh input you know just bring in whatever expertise we have you know I'm in sale so I was from that perspective not necessarily from you know do this do that yeah well we'll work through it and bring it back to the board and that's where the whole board can provide some some input so don't worry to all right any other questions or concerns on this as we did refer to earlier this is Jim's last time so thank you Jim for all of your years of doing this and Jim's doing a 50y year projection for us how many years into your projection are you at five years already all right thank you Jim thank you thank you all right uh last item for tonight is the tax levy request uh well second to last item last item from the administration so this one is uh Jer okay so um perhaps before we take a look at that chart um I'll just provide a little background on the levy um it's an annual process undertaken by all taxing bodies to request tax tax dollars for funding of its operations at this time of the year um in Illinois we are required to file our Levy with the county clerk um by the last Tuesday of December tonight what we're going to be looking at is just an estimate of our Levy and then next month we'll bring it back for the actual adoption uh but we will ask for approval on the tenative Levy tonight so to develop the levy request we contacted the local Township assessors to receive their estimates of amounts of assessed valuation of existing properties and that of the new property and after we reviewed their data we use the following key assumptions to develop this tentative Levy the CPI U for December of 2022 was 6.5% that amount is greater than the limiting rate of 5% so we use the 5% factor in the calculation the equalized assess valuation of existing property is projected to be right around 7.5% with all the townships somewhere around 7even some were 7.25 some were 8 so we Hank and I met and we decided on using 7.5% as that factor the estimated amount of new property growth is unknown but we do have some estimates from the township assessors and we have projected that to be right around 50 million it will probably come in less than 50 million but we want to make certain that we can capture all of those tax dollars so we used 50 million for this estimated Levy so with these assumptions the levy request will be greater than a 5% increase over the prior year extension its existing property which is kept at 5% plus the new construction as a result we are required to give notice of this estimated Levy request and to hold a public hearing we recommend that we hold the public hearing at next month's board meeting there will also be a slight increase in The Debt Service portion of the levy um that is set by the county clerk that is expected to be about 12% so it's very small at this time we can go ahead and take a look at the chart so we can take a look at the comparison so there on the left we see that's the actual extension for 2022 we receive the the uh actual amounts of of eav um in late in March and then we come back to the board in April to set the exact Levy so the 2022 extension figures you're looking at they are those are from febru or I'm sorry from April then the 2023 tax levy column is just the estimated amount that we're proposing for tonight any questions on this chart the next chart shows the cash balances as of June 30th and then the most current October 31st this is a new requirement that we disclose the cash balances to the public and to the board before we set the ly these figures are strictly just right off of our Treasures report he's independent treasure any questions on this chart i' like to point out one item I noticed that in my writeup I say we recommend a levy amount of a little bit higher than what was the actual Hank and I were on last Thursday working with changing the percentages and that because we were still gathering information from the assessors so I just want to correct that the one in the board packet States 8, 356,550 it's actually 8,245 520 so just a slight difference based of on our our changes that we made any questions at all so you just so I understand your process you attempted to in essence project what the changes in eav are um you in essence run a calculation to uh calculate the expected ptel limiting rate and then you're going to recommend that we Levy above that potential amount so that in any way shape or form going to capture the entire amount of the levy correct yes okay and this was a reassessment year and and how like narrow of a margin are you guys you know if oh I think we're pretty close I think this was 5.91 I think before it was maybe 5.8 or something it's pretty so your estimate was 5.8% and you are recommending just going to 5.91 and you feel comfortable and confident that that's going to capture even even with the changes in eav that you don't know at this point right we have the we right we have the estimated amounts from the township assessors we have the estimated amounts of new property growth the largest is in Downers Grove with Longfellow okay um we feel I feel pretty comfortable yeah going with the especially with the new construction amount that we used have we have we left any dollars on the table recently no I didn't not recently no okay and remember if you leave them you lose them right um so it's it's a ridiculous process in Illinois that we have to do our best guess and not look like we are gouging the community even though we wouldn't be able to because whatever I mean I I don't understand why we do it the way we do it I don't understand why every District doesn't just say 25% right now and then just let it fall where it falls cuz they're going to tell us yes what the amount is later right that we just try to do this and try to get as close as possible to show that we spend a lot of time thinking about this and trying to be responsible for you know the ask that we are asking for but we have to ask for it before we have even post all of the information we need to do a real forecast and there are huge penalties to us as a district yes if we under guess right uh I know some small districts that just do 10% every year they just 10% every year at this point and then the county will eventually tell us what we're allowed to Levy and then that's that's what it is cuz they're just so afraid that they're going to make a mistake and you just can't afford to make a mistake because if you pass it up you lose it forever um so Dre has done a lot of leg work on this to bring something that is realistic and close to what we expect but at the same time protects the the district without leaving US Open to lose uh what's there based on what J learns over the next month right it could change when we come back to you uh in December yeah that's my only comment sure you know I counsel a lot of clients of mine on this exactly and you know now I'm sitting on this side of the table uh I want to make certain that we capture every single tax dollar and as long as you feel comfortable and confident that this number is going to do that I'm okay but I would also tell you I would be more willing to to make this six or six and a half if we feel that we need to be more conservative because I'm comfortable and confident explaining to the public exactly what Hank just said and um so if you're if you're if you're confident the 5.91 is going to do it with a nearly 100% certainty F we we'll reevaluate no pressure no pressure and and no it's interesting that I just received some more information today today yeah from one of the assessors so it's still coming in and with the reassessment year for all the township assessors they've been very busy and then Dage County had new software system put into place it's caused a lot of backlog and everything so they've been very slow with providing their estimates just because they've been so busy and they're just getting through everything thing so we normally have more information at this time we have less information this year than I've ever seen so we are going in into this with more unknown information I will say okay but I'm kind of in Don's Camp I wouldn't mind going six and six and a quarter or six and a half just to make sure and and just to be clear just for if somebody's watching now or reading later just to be clear everybody is currently capped there like the current residents it's 5% because of pel right so that amount is capped it's not going to be greater than that that's what it is what we are talking about here is new new construction new stuff that's on the tax roles that we we've got to capture it at this time so this is new available funds um this isn't current property tax owners that amount is set it's that we have to try to guess what the new amount will be we don't have all the information from the assessors we don't have everything that we need in front of us to be able to say definitively what that is and then the truth and Taxation laws that make it if we're over 5% which we're going to be because 5% is the starting point right now require us to start now informing the community that we're going to make this crazy guess to the best of our ability that in April we'll find out what the the real answer is right so uh it's a very awkward nonsensical way of going about our business here we're really in Illinois it should be in April we come back to you as to what the true growth in our community is and then the board evaluates what that growth is and determines what we should do with our property taxes because that's what's going to happen in April anyway uh based on this guess right so uh it's almost like your your only panel ized if you guess under and you guess wrong so I appreciate the board's trust that and understanding that that's how this kind of all works and we will make sure we come back with a number we're confident where we don't leave any of the new construction on the table but that depending on what jerie learns over the next month that number could be higher than what we present today okay you go through this process every year every year every year we play the game so thank you jury thank you jury thank you jury all right final one uh is mostly your group sharing on what uh you learned our students also attended a session for the first time on Friday so our student board members can share out but before we get into your share out I'm going to celebrate a little bit that uh Julie is last year's Holly Jack Award winner which is the best which goes to the best board secretary in the state of Illinois as being recognized that way last year she was invited to come back this year and impart her knowledge on her peers um Terry was in the room yes I was there Julie prepared the entire presentation uh she was the one that everybody wanted to hear I was just there to provide smart remarks and uh be comedic relief um and emotional support for Julie but she uh she did a fabulous job she had over 100 people in the room she had a group of fans lined up at the end that wanted to come and talk to her uh she has a whole bunch of people that want all of her artifacts and documents because of the work that she does so I know this board sees it all the time the great work that Julie does but it was fun to see her in a room of her peers and you know when people who do the same job as you first recognize you but then are impressed when they see the actual work you do uh it was really cool to see and it was fun to be part of that with Julie so um I just want to make sure that the board had an opportunity to see that and I love her title um she reminds me all of the time remember you wanted this job that you worked really hard to be there and and that's a good reminder and level of respect that we should all have in the roles that we have so congratulations Julie and job well done I just want to add to that your presentation both of you was was excellent and um everyone around me was very impressed with the uh what you do so thank you thank you for representing District 99 so thank you thank you I like let's uh turn to our students because they were there on Friday with uh our principles with Arwin and Courtney and they had a whole day tailored to them uh so let's Nala and gaan is there anything you'd like to share on your experience yeah so uh we sat in the student voices one where it pretty much it was board members and different forms of Administrators and a couple principals and we all sat in the room and they tried to connect this with the students so it was like 33% students like 66% adults and administrators so it was really cool because they had us do a lot of team building activities at first the guy who was running our session's name was Phil boy and he had he his whole thing was like team building stuff so he made us do a lot of team building stuff and then from there we all sat in a circle and they just asked us about like our experiences and it was really it was really cool to see like the administrative side of things cuz I know we talk like we talk I'm talking to you guys right now but like it's not the actual like level of like oh no these are like the actual so it was cool to be able to hear their perspectives like my perspective like have them hear my perspective on like more on like a personal basis so yeah yeah uh adding on to what Gian said um Mr boy's like main lesson was kind of being a person first over a professional or anything else so throughout the whole lesson or throughout the whole session we learned different like team build building exercises and then another thing that I kind of took out of it was how he kept talking about the simple things matter so for that was more of like how just as simple like how are you or how you how are you doing something like that to a person will really build the connection and build those relationships so that was kind of like the main thing of it was all about building relationships with both students and then teachers and everything else because in order to build those relationships then you can be successful in like the boardroom and all that and then with that we also had like the manyi like student SE sessions so we had the teachers like the board Administration like that section and then we had another with just students that are also in the board and that was also very eye opening because we saw like different perspectives of what other schools will be going through and we also talked about what being a board member actually is and what it entails while also like key topics that um that are like needed to that you need to know like especially in school and some like controversial topics such as like mental health sexual harassment like those different topics so we all got to see it all yeah was this the first year that students when the first year I'm aware of them running this program I don't know I highly recommend doing it again it was very fun it was interesting cuz it was like I was talking to kids that's like they had 500 kids in their entire school and then like and the kid right next to me would have like 4500 kids in their school and it was like it was like really interesting to see like that Dynamic MH so you would recommend future board members if they do this attempt yeah definitely all right were there a lot of um of student board members there uh yeah like there was around I think there was like 45 student representatives and then there was like the rest were adults so there was like 60 adults yeah so that's a decent but some schools brought like 10 kids so oh bowling BR brought like 10 kids yeah like two wow yeah some Stu some superintendents brought their like advisory because they don't have student board members they have like a a superintendent's advisory team so they don't necessarily sit at the board table but they're advising the superintendent in our district our advisory teams sit with our principls and then the principles come to me and say hey this is what we heard from our kids right so that's how in our district it kind of works and then we have students at the table so it's a mix of how districts are seeking student voice that way um so that's that's why some school might have 10 students there because that's their Advisory Board where we have student board members I think piggybacking that uh Chris went to a a pretty good uh um class or seminar or whatever on student participation so yeah it was uh it was a session from um the it was lien Township High School and they have a uh same as we we they have two high schools and they have student board member from each but the way they've moved to it this year was they have one senior student board member and then a junior that they uh have on this year for the first time and they're going to serve a two-year term so they'll serve this first year with the senior board member as like they're both new this year but then next year they'll have another Junior they'll be a senior uh and their role will be to sort of mentor the junior board member um so that way they they cuz I I feel like I you two can speak to this um but by the time that you get into the role of being a board member it's a it's April or May and the time's over um so they felt that this will give their students the opportunity to get a little more comfortable being that representative to their schools no tiers super senior just for this yeah if I could piggy back off of that because I went to a community engagement techniques and tactics for school boards and the one thing I was proud of let me get to my other notes Here is that one of the things they said was to invite student board members to um to start that and we are one of 17 schools in um only 17 schools in Illinois have students on the board so that's pretty cool that we've done this and what is this our third or fourth year now seventh seventh yeah yeah we've been doing it for a while yeah so it was right when I came on then that's how I I I swear I've lost years because of Co so seven so we're we're we're uh Trend Setters as as far as that um there were other things they talked about about uh ways to um add a form to the on the um the district as far as a part of our district communication have ways where we are from the board have a session section where we talk about from the board um another one I thought was pretty cool um how we can engage is engaging with students who have left um the district who are now you know um early career and hearing from them for us to have them come in and hear from them about their experience here and how our schools help them be ready um you know or not but we hope you know we get good feedback on what we have been able to do what they've been able to do as a result of how hard you guys work in our um School District so I thought that was a good idea but there was a few more ideas that I thought were pretty good but I was pretty excited about the fact that for seven years oh that's good yeah they also mentioned uh that they invite their board their student board members to uh a lot of their um other events so like the division meetings that they have and other like uh t99 opening like those kinds of events to have them be more of a a presence yeah yeah to let allow them to feel like obviously they don't have a vote they don't have access to sensitive material U but they're still board members along with us so if the board is interested in uh appointing a two-year term board member uh we could talk about that with this being my first uh well for two of us it was our first annual conference I thought it was very inspiring just to be in that environment with over 4,000 5,000 board members from around the state which are all committed to trying to Max maximize the educational opportunities for the students in their schools in their District it was really really awesome anything else anybody else would like to share well I went to the is I I always say the the back words is um Enlightenment or whatever and um there were a couple things that I don't know who our represent that votes in that atic directors is that they each get a vote or do they just get one vote for the district because um they were talking about a a thought that they had of taking like let's say football your first two games you can play whoever you want and then uh Games 2 to six or seven could only be school of the same size so that would get rid of conferences and it to me I can see that would be a big disadvantage for like North who plays uh three or four schools in the conference that are much bigger than them that are 8A correct that um you know it it's a good way for them to be better by playing bigger schools and so I really think we should vote no for that just because I think I think it's it's better for a school to to play up during the year and if they come out with a um you know their their um record will still reflect the two that they played earlier but if they have a six and two record they're going to make the playoffs and they've worked harder let's say to get that so I think that's one thing I think we should vote no for but that was just me so anyway they had a lot of other things that they were talking about but that one really stood out to me as something I think it was a New Concept that was introduced at last month's ihsa meeting we'll be following it closely before we get to that point yes yes but you know I just I didn't like that noted and the other thing is is they were trying to change the baseball season to go to start later because especially Northern above 80 uh Route 80 um it's snowing when they're starting and if they wait 2 weeks and start it later but a lot of schools did didn't want to have the playoffs be in June so anyway that guy's been trying to do it now for 15 years and hasn't hasn't been successful so anyway there's that so I thought also it was excellent so many topics it was hard to pick the one to go to um and then just the people were amazing I mean it was like J said it was like you talked to a superintendent of school of 6000 and then we have one school in our whole District that's for it was just the Dey and people were so happy to share um yeah I learned a ton I took a lot of notes that I'm going to send to Dawn but I would say as the newborn member the one and they were all very interactive I I went to the decisions decision ones just about as a new board member learning um you know what's a superintendent decision what's a board member decision and it was just so well done you know they use that s ping software that I love and the entire session was just scenario after scenario and it was great and I I sat next to a person who had been a superintendent that was retired and is now a board member and so like just I mean I was in there as a new board member but I just thought it was really great that people were continuing to get I mean he obviously knew his stuff but there are a lot of nuances so it was just very you know helpful what's a routine super intendent decision you know what so um that was very helpful but overall it was yeah just a fabulous fabulous event I appreciate the opportunity to be able to be at it so yeah I went to I thought the keynote speaker on Friday was terrific um her name was Terror I Trent um and she has grow up in Zimbabwe and you know very much lacking in educational opportunities and just her perspective on you know how education gives you dignity and gives you Independence and it just was a very moving um presentation and so that was good um like cherelle I heard that same thing that only 17 school districts have student board members and I was like blown away because you know you're there with so many people and I can't even I don't know really I guess how many school districts there are in Illinois but 850 something but yeah so I was I was very surprised by that and and glad that we have both of you um and those roles um and then I went to one on disaster management kind of um there it was a an elementary school but they had had a fire um and they just kind of talked about um you know what it what it took really to get back into school um and just you know things that you want to do they said you always want to know your insurance um and you know that just like blind you know when they come back to you and they say oh let's renew it's going to be this much this year and you kind of just you know they said always go through it look at you know the different layers and teers um you know they they they just it was just very interesting um and then they also you know talked about how fortunately no one was in the building when the fire happened but um dealing you know when the students came back in you know kind of helping them through the traumatic event and you know helping them to see you know that their school was safe and that that it was you know good and it it just they just kept saying you know we were so unprepared for how this was going to work and the extent of like you know even though the fire was very contained in a mechanical area almost every room in the school was damaged from smoke or soot you know and they the walls and things that had to be taken down and the teacher supplies and things that you know people buy with their own money and you know I mean it's just it was just a lot so it was interesting yeah um yeah and I was got to share another one that I went to was investing anding in current interest rate environment um that one was really interesting and when I saw about a 20page PowerPoint I knew that was going to be a deep one so I will share the PowerPoint slide but I thought that was interesting because I don't I'm certain since I've been on the board um the interest rates the climate hasn't looked quite like this so I was really curious to see what how they you know talk about approaching borrow approach borrowing money and um what this perspective is from um schol you know schools and how we should be looking at this so I'll share the PowerPoint but I did learn some things some things were kind of like wow I that's a lot to think about you know and I'm glad we have smart people that do that uh I attended a presentation on the law with regard to gender issues identity issues um you know that the law is catching up it it it's going to take a while uh because um how Society is dealing with these issues is ahead of legal decisions so um the presentation while fascinating left a lot to be desired because we just don't have have much law to really uh indicate how to um uh decide some of these issues but what I would say is that um my favorite part of the um joint conference is always the opportunity for the seven of us to spend some time together outside of this room um because because of the restrictions on the open meetings act we don't get an opportunity to do that and just having the opportunity to sit down and have breakfast with you guys on um Saturday morning I think is uh is just as beneficial as some of the other things that we do in this conferences just to get to talk to you each of you individually outside of the confines of the ASC so I always look forward to just the social aspect of us being able to get together and uh form a bond and relationship that I think will help us work together as a board um in difficult roads ahead and just to be clear those are social interactions we're not discussing board business but it's just we talked about Nebraska Football under the Bears yes those kinds of personal connections that yes is Nala mentioned those personal connections are important when it comes down we have difficult conversations and those kinds of things well speaking of that conversation I had an a nice talk with um uh Tom rugal from um District 68 and um uh many years ago I think I'm probably the only one that was on the board at the time but um we used to get together with um each of the cender districts uh boards and uh have an evening of dinner and you know some sort of a program whether it be from one of the high schools or you know whatever uh group that was chosen but uh he would like to see us get that back uh because then we would get to know who our um Cinder uh board members are because I wouldn't know them at this point I don't know but a few from 68 I don't know any from 68 or 61 or any of those so um I'll just remind everybody there is two opportunities a year to do that already which the division meetings yeah but he he liked the idea that each table had um each different board member so it wasn't like you were all sitting and you know 99 was all sitting together and' 68 was sitting all together everybody was separate and we get to you know find out who who they were and a little bit about them in a more of a closed setting versus out at a at a division meeting so um anyway he's going to be bringing that to his superintendent and so when you meet with them um they're going to talk about it it'll probably go the same spot it's gone for the last eight years Terry yeah I know it takes six boards to all want to do that has not been for the last eight years I know I know but which is why I it but division meetings are a great opportunity to make those but sometimes you don't always get that uh SE operation you know everybody wants to sit together and because they know each other it's forcing you to meet other people which isn't a bad thing so I just wanted to add one more thing to piggy back off of what Don said um the social which was outside of board business because in addition to obviously to of us volunteering to be school school board meeting members it is is great to talk and hear in addition to that we are you know parents we are employees we are students we are Employers in some cases so we're caretakers so it is good to have to get an opportunity to talk because we do have a ton of other things in addition to volunteering for this board that we are responsible so just want to put that out there also to piggy back on what Don said it was really interesting at that breakfast cuz the breakfast was from 7:30 to 9:00 and by I would say probably 8:30 everybody had left except our table and we were in our own world and I don't even think we realized that everybody had left but we were there for probably another hour and when we we saw we were the only ones there we said oh we're sorry we're going to leave there we're like no stay as long as you want but I think that is really symbolic of how cohesive of a board we have which means there's no internal conflict and we can totally focus on what we are here to do which is for our students for our teachers for our administrators and for our community and I just think that is so powerful that we are a cohesive unit with no conflict so we can totally focus on what our purposes I just may choose to not sit next to you next time what you don't like wearing orange no I accidentally stoked a cup of coffee on but my reflexes were fast not clean up we smooth and Don like I said we're very understanding cohesive group was very forgiving just not forgiving yeah all right we good all right all right uh last one foer requests we've received them they're on our website and available if anybody searches for Foya and there's a link there to recently fulfilled once okay item seven the consent agenda before the board votes on the consent agenda is there any agenda item a board member would like to pull out of the consent agenda for further discussion okay hearing none motion for the can I get a motion for the Board of Education to approve the consent agenda as presented which includes a Personnel report appointments classified B Personnel report retirement certified resignations classified C Personnel report termination classified D October treasurers report and October Financial Pages e revised 20242 school calendar F student tour G acceptance of donation District 99 Education Foundation and H acceptance of donation t99 Anonymous family so moved second I would like to go on the tour though to Japan me too that that sounds really good Terry moved Chris seconds Terry pavich hi Mr esposa hi Char Fuller hi Denny hagstrom hi cast hi Ken Dawson hi Don rener hi motion carries uh thank you of course to the Education Foundation and to the anonymous family that's supporting a social event at t99 that looks really pretty cool I I'll go on that one too yeah I want to go on that one too yeah that sound like fun haven't bold in years uh item eight before we get into this I just want to confirm the number jury in the packet we have 108 m 356,000 520 that's just in The Narrative of the recommendation blur but the actual chart is 108 million 245 520 which one do we want to ask the one in the chart so give me that number again 245 108 245 even 520 520 so make sure that you got it okay um can I get a motion for the Board of Education to approve the 2023 tentative Levy for 108 m245 520 $245,500 as presented the administration also recommends that the Board of Education set the date and time of the truth and Taxation public hearing for December 18th 2023 at 6:30 p.m.

it started getting really bad out there it get bad doing try to get I you leave you CU you would have been like 15 from not so much he's got a car thank you Mandy I should say thank you a young well much younger and way pretty this is not good this is not this is for aif here ful presid Hil here Nolan here pepis vote here Gorman here I need a motion in second to approve tonight's agenda so move second yes sorry ful yes info yes Nolan yes vot yes Gorman yes and the motion has carried uh please join us in reciting Pledge of Allegiance un States all right thanks for everybody thanks to everybody for coming out tonight Dr m mgan it looks like we have lots of visitors here so thank you for coming out I know we have some of our Illinois State Scholars so welcome and congratulations in advance for that um I also want to take time here to just thank the Board of Education Wednesday the 15th was a national board of education appreciation so I want to appreciate their efforts for the service that they provide to our our district uh for Central 301 I know that sometimes it's challenging uh you come up with a lot of different decisions and discussions that we have to have so I want you to know that we definitely appreciate you appreciate you appreciate what you do for our our teachers and for our Administration and our community so thank you for your service thanks all right principal borski I was here to recognize our 2023 Illinois State Scholars now that sure not yes definitely with that sure not it's College Monday that's what we do at the high school thank you everybody um I'm here to honor our Illinois State Scholars so Illinois Student Assistance Comm commission the ISAC honored 42 of our students this year we do do an early notification which is something that we opt into so we can let our kids know let our families know right away so they can start adding that stuff to their their resumes and applications um this honor is based off exemplary College Assessment exam scores so the SAT uh strong record of high school achievement including unweighted GPA class Rank and then school size is taken into um effect there we have like I said 42 students so it's about 15% of our class and I would say roughly it's supposed to estimate about the top 10% of the students in the state so good achievement there showing where our kids are at each kid gets a certificate of achievement from the organization which we will be giving to them they also have access to digital badges that they can add on to their resume social media Myspace LinkedIn whatever they're using these days and this morning we had uh a breakfast honoring students which our own food services department put on kids got to come in hang out in the library have a good time so we do have a a handful of them here told by you know all account come on in here and be recognized so I'm gonna have them stand up right now and then I'm going to read the 42 names and then bear with me and I'm try to get them all so if you are here tonight as an Illinois State scholar please stand up be recognized I'll let you sit down as I read the 42 names so zann aif Jaden Alex Kenzie Anderson Duke Anderson Robert Anderson Leila basa Jenna Brandis Vishnu CH chath andth Haley Cunningham Thomas Deval B DKI Danielle durkl Kyo gady Adam hlan soam jwani irini caravus Alicia kutu oad Kaja Braden Kim Joseph kowall Emma lson Andre magnia Daniel Nava Ethan alera CIA Patel yisha Patel Andrew Payton Alan Perez Ryan renberg Claire Salen gomba Evan sellan Tristan Sensa lakmi Sila Arya Shaw Natalie simic Isa Saia AI ther Arya ther Dia ther Luke wood Jade Jer and Victoria zalinski represent those students congratulations to the ones that came out and everyone else we are extremely proud of what you've accomplished and what you will continue to accomplish thank do they do they um fact does that impact their scholarship options and opportunities that they have definitely it's a good a good flag to put on their applications say I am an Illinois State scholar just depending on where they where they go and indirectly no or directly no indirectly yes because they're being recognized as the top 10% already and their sat are also in conjunction with that so awesome job guys that's great way to I also told them they more than welcome to hang out for the whole Bo you want to go SK marks AR is first on the link I like that answer okay thank you there go that was fun all right next we have public comment we have one uh Jean Meyer before I start can I ask about these microphones they don't seem to work like the ones where you have to speak into it what does this do is it a green light on it is but does it amplify my voice and how close closer to you for for online for the recording this is so that we can do online so it's not really amplifying my voice but the the people who are listening online will be able to hear okay but So for anybody else here I have to amplify my own voice yes correct okay thank you okay so I'm going to say no to the tax increase Illinois I've said that before is number one in fleeing the state out of the 50 states more people are leaving Illinois than anywhere else there's a variety of reasons for that but one of them is that Illinois also has like one of the highest property taxes or maybe it is the highest property tax among the 50 states Elgen itself where I'm from is cited in in a recent um publication as being one of the highest in the country and so Illinois spends and I don't know how they figure or how much you spend per student $24,000 per student this isn't really a sustainable path that we're on here the amount that is spent per student does not correlate with higher scores in reading and math my realtor sends a market analysis every month and she just stated that homes are becoming out of financial range for most buyers so what's it going to look like when these kids graduate with the tax burdens that we're putting on them we have to consider that they're not going to have the chance that we had for Bounty um homes and freedoms so we're giving our students a bankrupt country at all levels we need to focus on Bas basic education without Frills that lead to more taxes and then as far as the new high school um we are just adding a new addition and I think that was 20 classrooms and I might be wrong um but I'm thinking that should take care of us at least for a few years and then we have two new board members a relative ly new and I think I mean I don't know where to find the data how we've evaluated all of the classrooms we have now and what they're being used for um to see you know how sufficient it would be so I would think that would take uh we could take another look at that we have time to do that and then finally the public relations firm um I don't think this is a business like we're selling a product and we need to advertise I think that money should be used to educate the students and not to try to change um people's perception um of the taxpayers anyway thank you very much thank you thank you you we move on to action reports we need a motion in second to discuss and approve the consent agenda so moved second can no um included in your board packet is your revenue and expenditure reports revenues are currently at 37.0 2% compared to 35.2% a year ago expenditures are at 28.7 six compared to 27.6 to% a year ago um this year or this month in October we received impact fees for $13,693 for 13 new home starts um no transition fees came in this month and then kind of year-to date the impact fees were at at $697,000 of our million doll budget um bills payable reports for both Central and Northern cane for are typical for November in the bills paid report you'll see a bond payment for $ 6.85 million that's payable to US Bank um tonight right after this action item um we'll talk about the tenative Levy to be uh adopted and acted upon and then there is another round of the school maintenance project grant that came out for 2024 um every year we try to capitalize on it we try to do a project that we we um are already committed to doing um this one is going to go to we've done the Lily Lake generator the hb2 generator so this one would just finish out the prview one um so it is a $50,000 grant that must be matched with 50,000 of local funds so um we just needed to and it would be for a sorry a backup generated for Prairie View to kind of um support all the critical systems the um technology the well the boilers the heat um the lunchroom freezers and stuff like that and then the rest the 50,000 match would come out of omm or capital projects depending where the budget is for that um it's about $300,000 and we hope to have it done by this June the end of this June right any questions for d all right Fulk yes Hil yes Nolan yes V yes aif yes Gorman yes the motion has carried next we need a motion in second to discuss and approve the tenant of tax Lobby so moved okay so attached in your board book is 2023 tenative 11 memo the presentation and the resolution um the board will be asked to adopt this tentative tentative tax levy for next school year in December we will have a truth and Taxation public hearing before the regular scheduled meeting on December 18th um and then you'll be asked to adopt the final tax levy as in past years it's necessary to ask um for a higher amount than we anticipate getting just to ensure that we have access to all the dollars for um new construction eav that comes through and then the law provides that we cannot receive more than we're entitled but we cannot receive more than in any fund if we don't ask for it so first this is just kind of a ly timeline it shows you our board meeting tonight at the very top and it goes through all the way through the December board meeting um levies are due to the counties by December 26 it's the last Tuesday of every year um the tenative Levy must be presented at least 20 days prior to the final Levy the adoption of it um the truth and Taxation notice must be published no more than 14 days but no less than seven days so December 6th will be our magic date that we will post this into the Daily Herald and get it posted onto our website um every year I like to start out with just kind of the history the trends that you can see here um for the eav new construction and our total tax rate um starting even before the slide in 2016 our tax rates um for the school tax rate our eav continues to increase so you can see that it's growing um and then that makes our tax rate go down um it holds true as long as the percentage of the eav is high enough to cover the bond increases so for the next couple years we do have a little bit of bond Bond increases so as long as eav out does that percent um we'll still continue to see the tax rate drop um our estimated existing eav increases 8.25% this year um as opposed to 7.1 from last year um and then you'll see that there's a drop our current tax rate is $66.50 and we are anticipating it to drop to $624 this slide just basically shows the correlation that as eav goes up our tax rates go down so it's just basically those same numbers on a graphical presentation for you and every fall um usually in September but this year they've did a revised one in October um the Kane County tax extension office will provide this assessor estimated eav report um for every taxing body out there um Township Schools and everything um this is what we use to do our projections for the tax levy so in the very middle of it you'll see a rate setting eav that's where our 1 billion $20 million for our eav um is showing up and then the on the far right side you see the 20 million 444 for new construction so those two numbers are what we throw into our projections that you'll see coming up on future slides so in the September columns here you'll see the 20 thou or 20, 444 for new construction and the 1.02 billion um for the eav and then based on the trends um kind of for the last five years you'll see the trends um you'll see eav always tends to come down after my projection um and new construction always has gone up um so for 2023 we're estimating new construction to go up about 1.2 million um it's kind of the average of the last couple years um and then for 2023 for the eav um we're estimating about a $3 million decrease there and that's kind of the last two years Trends because three years ago was kind of an anomaly this is a kind of a quick overview there's four main variables that make up the tax levy the formula um the first two are the previous years's extension base so you'll see the 2022 extension base for 50 million 899 so and the um CPI is 5% CPI is actually 6.5% but because we're tax capped we will be stuck at the 5% um so those are known variables those will not change um then the right column shows you the projected variables those are those two numbers that we were that were just on the previous slide um for the 21 million 645 for new construction and then the 1.07 billion for the eav um these four things and a bunch of other things go into the formula that will come up I think in two slides from now this slide shows our commercial eav so last year's 2022 Levy um it kind of shows you where where we're at with Arcane County school districts um based on the 2022 Levy report we're dead last with commercial we've known that nothing's changed um we're always at the bottom here so the reason that this is important is because these other schools that can have a lower tax rate because they share the burden with the commercial and Industrial and other um governments that they have we only have that's how much commercial we have so that that's why we're heavily reliant on our taxpayers and then this is the um spreadsheet that we work through to get the formula and how all the calculations come out um there's a lot of numbers on here but on the right side you'll see those um actual numbers that are known from 2022 is Levy and then towards the middle up on the top you are those estimated variables coming from those slides that we've already seen and then there are color codings on here to kind of show you the numbers that they go where they fall into the formula so the middle section of all the colors that's the actual formula that calculates the um our tax rate and then off to the right down on the sides are the dollars that go with those percentages um from that formula and then off to the right shows you by fund how the those dollars will break down by fund so our recommended Levy for 2023 is $54 m951 and5 $951,000 um for our operating funds which is a 7.96 per increase um since our increase is over the 5% we do need to do the truth and Taxation hearing like we did last year um we we expected it I guess um we knew that CPI was going to come in this High um and then we anticipate to receive only 54 mil 606 um based on all those variables from the prior slides um and that's going to give us about 3.7 3.7 million in new dollars and then the bond and interest Levy um went up $85,000 um so very minimal but our new Bond payment will be $8.9 million and that's about a 9.97% increase and so then total all funds would be their um 3.79 to would be our increase for the new construction and the eav or the CPI increase which would be about 6.35% so our anticipated tax rates for the school um you can see the 2023 rate we are going to go down the 26 Cents that I um showed earlier so we're currently at 650 and we're going to go to 626 24 um based on the projections so if eav goes up higher our tax rate will be lower and if eav is lower then our tax rate could be a little higher so after analyzing all the scenarios and going through this this Levy requested should give us access to all the money that are available to us um it allow us to increase um our opportunities to our students while remaining fiscally responsible to our community um and then typically around spring break March April we'll get our final numbers and then um we're back to about receiving 5050 for our distributions those dollars are split between FY 24 and 25 even though they're really four fi25 expenditures any questions was there anything surprising in here um no as far as the projections for eav and everything um nothing surprising um we we met that billion dollar Mark so that was kind of hard for me to like keep putting the extra zeros because we're not in the millions anymore so that was kind of a crazy number well thank you Dan what does this mean for household increase in taxes so for the school tax rate is the only control here I can't control the Val of your home um but our school tax ratees going down 26 Cents on the tax bill so it all depends on the value of your home and then your exemptions that you would have off of that and then um I don't want to misquote a number um I think when I was playing with it for about a $300,000 home it'd be about $241 savings on the school tax rate thanks you held yes Nolan yes vote Yes aif Yes Fulk yes Corman yes motion has carried next a motion and second to discuss and approve the cross country trip to Poria for the state competition that occurred November 3rd to 4th 2023 so moved second okay cross country trip yeah cross country team two weeks ago two individuals races Ry Ry years of hard work efforts with the cross country program represented Central right oh Ste away EXC me uh fot yes aif yes Fulk yes henil yes Gman yes motion is carried I feel like the guy from uh the mandal wor it is the way next we need a motion in second to discuss and approve a trip to the Illinois High School theater Festival All State production of sheet kills monsters at ISU January 8th through 13th so move I'll second okay so we had uh we had a few individuals uh I guess you call try out and interview they go down they go through the interview process of the I think five or six that went through the process two were selected to participate in what would be like the State Theater series down in Illinois state on uh behalf for Burlington Central those two individuals are listed in that packet who qualified on that board packet and looking forward for them to kind of go down there and be part of that production uh there in January than that's a lot of days was it like was it like five or six days for the whole for the actual production ah of time looks like they rehearse up here locally and then they go down there for the show show these are actually the the tech theater kids that got qualified right not not actually performers Tech all start all part of the production I want to believe last year we actually had a couple people went down that were actually made the performance part but yeah these are more the side of it that's awesome all right vot yes aief yes Hulk yes yes Hil yes Nolan yes Gorman yes motion is carried a motion second are required to discuss and approve the resolution providing for and requiring the submission of the proposition of issuing $195 million School building bonds to the voters of the district at the general primary election to be held on the 19th day of March 2024 so second okay so where is the Board of Education of the community Unit School District 301 Kan count Kane into Cal Count's Illinois has considered the existing schools facilities and the improvements in extensions necessary to be made there onto in order that the same will be adequately served the educational needs of the district and whereas the school district does hereby find and determine that it is necessary and it is in the best interests of the district that the school district be authorized to build and equip a new high school building including construction of the Career Technical education Labs Fine Arts spaces a college career center uh special education classrooms collaborative spaces and secure entryways and installation of Emergency Response systems therein build and equipped the athletic stadium and a fieldhouse in a in athletic fields on the new High School site and improve said site the project at the estimated cost of $195 million even and whereas the school board does hereby final find and determine the project is needed to provide a quality educational program and whereas uh there are sufficient funds on hand and available to pay the costs of the project whereas before the school district can provide the project and borrow money and issue bonds for such purpose a prop proposition therefore the proposition must be submitted to the voters of the district and be approved appr d by the majority of the voters of the district voting on a proposition at the election to be held in and for the district and whereas it is deemed advisable necessary and in the best interests of the district that a proposition be submitted to the voters of the district at the election to be held and conducted in the accordance of the general election law now therefore be it and it will be hereby resolved by the Board of Education Community School District 301 cane into calp counties of Illinois as follows the school board hereby finds that all of the recital contained in the preambles of the resolution are full true and correct and does incorporate them to the resolution resolution by the ref it is necessary and in the best interest of the district that school board be authorized to provide the project and that it is necessary and in the best interests of the district that the money be borrowed and in evidence of there thereof bonds of the district to be issued therefore in the amount of 195 million the proposition should be uh submitted to the voters of the distri District in accordance with the general election law and the general primary election to be held on Tuesday the 19th day of March 2024 between the hours of 6:00 a.m.

welcome3 of Al flag States agend comments and much of this information was provided at the hearing last Thursday um I will just hit the high notes of the agreement it's a two-year agreement as mentioned um it does change our compensation model to honor um four different areas evaluation experience uh possession of new education and then demonstrating instructional leadership and the first year the the money will be uh paid out to the teachers in a flat amount U manner um and the second year it'll be a percentage Manner and that allows us to balance B how that money is distributed across all of the teachers the lowest increase will be a will be at uh $2,352 and the highest increase will be at 3,24 and that's for a returning full-time teacher both of those the new starting base will be 475 and the new top will be 91887 um relating this to Prior agreements this would be the equivalent of a 4.83% increase um it does include a provision for Teacher retention catchup to honor teachers to have um to have been with Center Grove for 5 10 15 20 or 25 years um there'll be breaks in which their salary is caught up to where we might place a new hire um that will take place in both years of the agreement the ECA schedule will increase by 3% and there's some minor changes to the premiums for health insurance just to keep up with our Reserve level I think those are the high notes all the other details were shared and have been published now for about six days on the website um and I'll return back to you any questions may have approve thank you and so this is something we usually try to bring after we've settled a teacher contract um we're recommending that the base salary increase and W wages salary and wages increase for level a administrators and that that increase be consistent with the teachers flat amount that was approved just a moment ago um with teachers earning all education points in the new compensation model the flat amount will be adjusted on a daily rate basis to account for the contractual days consistent with the extended contract contracts of teachers and administrators coaches salaries who are outside of the bargaining unit will also receive an increase consistent with the teachers new compensation model um we are also recommending today an Inc in recommending base salary and wages increases for level B C and some Level D employees and that should be at a an amount of 3% um this also includes this will include all permanent support staff and that's why we say the sum Level D Level D has a lot of temporary staff that we just adjust the wages but there are a few people in there that um do work on on a routine schedule for us and so that's the sum part of this this all will be retroactively paid back to the first day working after July 1st 2023 um they've been built into the 2024 budget and we are working already in payroll in HR to pay this on December 5th that's all those thank you um Sheil is going to pull up some of the changes in this document this is also something we bring after we've reached an agreement on the contract this is the document that basically mirrors the contract language for all other employee groups um some of the key changes this year obviously we just discussed the salary changes so you'll see that repeated throughout this document um also the insurance premium changes which don't just apply to our teachers but also to the other employee groups that are members of the health plan um again the increase this year was uh 1.78 by the corporation and 044 for the for the employees and as I mentioned last time that's about a $3 per pay increase at the at the max um per pay for an employee uh just corrected some retirement Severance language for level a to match what was in b andc um also added president day as a holiday this year for the uh individuals who work the full year contract um added the Roth 403b which is consistent with the teachers contract um added some language about compensation for trade days for individuals who earn uh who end up working more than their contract length um again revise those salaries that we talked about um wanted to codify some language that the board had approved prior that was um some incentive language to match our currently current practices um and this is to for custodial employees to match what we' had been doing in trans portation um sign on and referral bonuses we also have that in Food Service um and then finally we always update the certificate list for technology um and also wanted to update some language on essential positions and level C so quite a few changes we've been working on this and just kind of sitting on a lot of these for a while um but now that the contractor is official we always like to bring this back we will bring handbooks and at next week's meeting and so those are the three big documents we update annually that's all I have to share Dr Taylor any questions super yes thank you um you'll see an attached memo there and while I do like to work a board meeting ahead I was one too fast on this one so this will actually be effective as of November 21st today I'll correct the date on the on the memo um but the content doesn't change and your action today will be more than appropriate I um so the superintendent contract contains the language any in any contract year the board May in its sole discretion increase the contribution of the superintendent's 403b plan provided by such increase does not exceed $2,500 in any single contract year and the total annual contribution does not exceed the maximum contribution limits permitted by law the current per permission by law the max is $66,000 for 2023 and the prior contribution was 275,000 in 2021-22 school year um since this amounts to be paid at the end of the contract year this is an appropriate time in which to provide an increase for the 2323 2223 school year which would be paid retroactively it's recommended that the board to increase the contribution to 30,000 for the 2320 2223 contract Year sorry trying to read a little too fast there for you [Music] process request have thank you announc tues comment from the we

we call the meeting to order with the Pledge of Allegiance please to the of the United States of America to theice all well good evening and welcome to the regular be at a week early meeting of the school board November um first item on the agenda is adjustments to the agenda Mr Gib yes so I'd like to add uh is item 8D an overnight uh robotics club uh trip to the Indiana first Lego League challenge robotics semi-state okay I get a motion to amend the agenda so move second a motion a second all in favor I all opposed motion passes next item on the agenda is public comments regarding the agenda items do you have anyone that would like to make would like to make a comment on tonight's agend hearing none all in favor or hear none no action needed um next item recognitions good yeah uh so we will first as I had indicated earlier um by adding an agenda item is our middle school and please help me if I'm wrong Mr scup our uh robotics Club they finished in second place out of 27 teams um in two different categories so a rather large competition I think um this is is the first time that we've Advanced and since the Lego uh the roadblox competition has grown they've added um a semi-state competition so um so so this is a pretty big honor and and a nice thing for our kids to be able to participate in so I wanted to give the Mrs Welliver the team um recognition on that and then um I know that our dear Meadow uh student of the month couldn't make it uh this evening um but I would like to move forward to R path and this [Music] work and uh we have the backdrop set up for anyone like to take a photo it's just through the door and it's kind of out by the main Reception Area Mr cob she's a great writer good pule [Applause] let's go nomin teachers her art teacher says Abby goes above and beyond oh sorry goes above and Beyond in band we have an ESL student in class and Abby works with her oneon-one each week to help her teach her and keep her on track track Abby's very giving and kind to her peers she's definitely a wonderful example for band class in art she says I love having Abigail in art class this year she has confidence and fearlessness that is balanced with kindness and thoughtfulness Abigail has original ideas is willing to push the boundaries in art and trying techniques I especially love when Abigail participates in discussions and volunteers to read out loud because she has a great sense of humor she go to class Mr well says Abigail is a hard worker and diligent student her great attitude and sense of humor makes her pleasure to have in class Mrs Roberson says I'm so excited that Abigail is going to be our next student of the month Abigail is a student who enters the room with the best attitude and great big smile on her face every day she gladly participates in class and enjoys being engaged throughout class time Abigail's dedication is evident in her daily homework and it's just a pleasure to have [Applause] Mrs good pastor our student of the month is Brianna Schneider she is involved in our life skills program um she was nominated by um four or five individuals this month she has been one um we student that has frequent seizures and she has been one that's been staying calm every morning and calling for adults and she really just kind of starts running the show um starts telling people um to go students to go get things and go get items go get adults um before the adults are able to get down there um she's very calm she's respected by others um everyone is really proud of her and um her students and her peers respect her so we're super proud of bringing it up [Applause] the principal's conference is taking place um right now and so that's why we don't see any of our principles here but you see some of our other administrators uh here out okay well next item on the agenda is the approval of the consent agenda which consist of meeting minutes executive session minutes from October 23rd regular meeting minutes from October 23rd special meeting minutes from both November 2nd and November 6th allowance of claims financial report and personel reports Parts one and two yep so um so Mrs rummer is not here this evening but I be happy to answer any questions regarding the claims obviously you can see the financial report um in your packet I know she reached out to the board about um any specific questions um but there's really nothing unusual um besides a couple of payrolls um prepays um certainly uh certainly the claims um there's nothing um too out of the ordinary or nothing that jumps um off the map uh the most important thing is you can see uh the bank I think it's called the bank to balance statement um ex excuse me Bank to fund balance report and you can see the total um of all funds 7,682 48146 matches the grand total of the banks of s 7,682 48146 um which is positive thing that we B balance you can see a copy of the transfers uh report um again nothing too out of the ordinary there some for school lunch um we have a traditional um education fund to operations fund uh transfer and then just bank to bank um transfer so that's listed uh for you as well you can see um a copy of the bond 21 and bond 2022 um expenditures to date just again um for your total and I jumped over obviously uh the fund report um but if anybody had any questions on any of those things I'd be happy to answer those questions things continue to to Trend well um we're doing a good job of uh taking care of our funds so outside of that I would recommend um approval of the consent agenda so move second okay we have a motion this second to approve the consent agenda anybody have any questions comments hearing none all in favor I all opposed motion passes next is reports first from the Green Castle Teachers Association yep so they did reach out to me they have nothing new uh to share this month um if I could move into the assistant superintendent report uh Mrs pearon uh wanted me to share um gcsc is one of only 72 Indiana school districts and the only one in putham County uh that has been awarded the full funding of the competitive um science of reading Grant in the amount of $149,300 texts for grades K to2 purchase some writing resources because we've identified writing is a need pretty much across the district um and it's also going to provide some funding for some teacher administrator uh training um so that we can more effectively Implement um facilitate best lit literacy practices so it's a really positive uh thing to uh further enhance um our our updated reading curriculum and then on top of that um and you heard about it just you know a minute ago with just the robotics Club is that Green Castle Middle School was also awarded a compet k to2 competitive robotics Grant so uh Mrs Weller applied for the grant and was one of 168 teams that was awarded funding and again the only putam County team um with this distinction it'll help fund um the fee into the competition as well as help support purchasing uh support purchasing materials uh for their project and uh presentation so um it this is the we've Advanced to the to the state competition twice in five years our school is participating and uh the team earned core values award at the regional competition in West Lafia in 2022 so we started off earning some smaller AC lades and as you can see earlier with the overnight trip now we're U making a lot of of progress and just doing a good job um meeting the district stem initiative so overall very very positive and then uh under under my report um again obviously just want to wish everybody a a great Thanksgiving break um that's upcoming a couple of small things um we expect to start preparing a serving meals um in the high school cafeteria um in December right around December 11th and then just a couple of items for the board um we're going through essentially a food service audit um through the doe right now and then we were also notified by the State Board of accounts um about an audit that will be taking place so just we continue to be really busy but we're continuing to kind of work through things and and perform perform well so just a couple of updates for you okay thank you next item on the agenda old business we have no old business so that brings us to new business the first item being an approval request for some compensation adjustments yeah so uh during a special meeting right it's been only been a short period of time um this month we approved the uh collective bargaining agreement um for uh our teachers and so now as is customary um we have some compensation adjustments for all of our other employee groups and the specific specifics were listed in your packet but I'll just read them uh classified salaried employees a 5% uh increase for employees hired prior to July 1 2023 classified hourly employees a 75 cent per hour increase for employees hired prior to July 1 of 2023 bus drivers a 5% increase for all uh bus drivers hired prior to July 1 um The High School ath athletic director is not a part of the CBA so we're treating him like the other classified salaried employees and proposing a 5% uh increase in his compensation and then with the administrators um covering the cost of health insurance premium premium single or family uh for all but a dollar for the wvwci plan six or essentially uh the cost of up to the plan six C open enrollment um is closed and people are on might be on other plans um but essentially that kind of caps that at um at that specified dollar amount and so this would be the uh administrators increase for this year and next year and that would put us uh in term relative terms with um you know how administrators are treated neighboring district and hopefully help us keep ours uh intact um but overall uh a very very good um adjustment for um all of our employee groups I would think so yes okay sounds good to me I get a motion to approve I will make a motion second okay I have a motion in a second anybody have any questions or discussion comments no okay all in favor I all opposed motion passes next item is is an approval request for the to approve the 2024 2025 academic year calendar yeah so kind of as I shared in the board previously just kind of a little bit of my frustration with um pretty much when it comes down to aligning alignment of spring break with the other County Schools um and moving it from the fourth week to the third week this year which we did to to stay in alignment and now they want to move back to the last week um but in looking at that um it's pretty much just a corresponding dates calendar as far as any other breaks or or holidays um I think that just with sharing students with area 30 I do think it would be best to put it in the fourth uh the last full week in March um hopefully they'll be willing to kind of keep that in alignment moving forwards um so I listed an A and A B essentially they're the same with the exception of where spring break Falls um so I would make a recommendation that board adopt version a of our 2425 School counter so we can post that um and get that out for our families um in the past we have um approved two years ago is there a reason we don't do that yeah so my first year here U we did approve a two-year um I I made an air where one of the Fall breaks aligned and put us out of an alignment with the rest of the schools and then they actually flip-flopped um the spring breaks and so my concern is if we approve if we approve a two-year that potentially um we'll be out of alignment with them we won't have the opportunity to talk through things um but I wouldn't be opposed to um adopting a 2526 calendar earlier in the process I pretty much have one already created which is pretty much a corresponding dates calendar because we know we have to get 180 days in and we know where the holidays fall um I'm not opposed to that moving forward no I think I would prefer to do that I mean it does give family's Advanced planning and yep I guess I would take it a step for other than Mike I'd like to see us go about four years out and then tell the other schools to align with us and also allow any other or don't make your pick this back and forth seems ridiculous right so yeah um because the area 30 I think we're GNA have to go with a but we don't really care with our school but I would I would agree i' make us sure put us out in front there if they were to align with us they can yep I can bring a 2526 calendar to you that' be great okay well let's go and approve this one I'll make a motion we approve second okay have a motion to Second any further questions or discussion no okay all in favor all opposed motion passes next item is an approval request for four donations first being putam County Community Foundation to Green Castle Community School Corporation in the amount of $155,000 next being from Josh bias to Green Castle High School girls basketball program in the amount of $1,000 and the putam County Community Foundation to Deer Meadow Primary in the amount of $3,250 and put up count of Community Foundation to rid paath Primary in the amount of $3,000 I will make a quick motion to accept all those funds thankfully that's I have motion second any questions comments other than thank you to all thank you thank you to everyone okay all favor I I all oppos motion passes last item under new business is the approval of an overnight robotics Club trip yep so Mrs Weller did submit um just today that's why you don't have it in your packet um essentially kind of the itinerary um the background information um including obviously required chapon um for this for this overnight trip so I think we've covered all of our our bases with that but since it is overnight it does require board approval so be right my recommendation that the board approve of this opportunity and where they going we're going to be going to Evansville there are two choices Fort Wayne and Evansville and I see that it's Evansville sounds good to me good on those guys we have to approve it because they moved on right absolutely I make a motion to approve second okay have a motion in a second any questions discussion all in favor I all oppose motion passes next item is other business does anyone have any other business they'd like to bring up disc I'm not supposed to bring this up because I voted against it but I did think I would check to see on our buses you should have been here last mon I did or did you we uh we took possession of uh we took possession of our uh of two of the yellow ones we're still waiting on the others okay okay sounds great um else no sir it's not maybe not necessarily other business but I know we were going to have the bler come to come and look at things to kind of secure those Le piles a little bit if we made Headway yeah that's on my list to follow up with h Troy on I actually thought about that this morning because I haven't heard anything so I'm gonna Circle back that would be great to have something secured there by the next poliy sure for TR yes okay anyone else okay next item is adjournment make a motion we close thank okay Motion in second all in favor all oppos motion passes well thank you both for coming and Corey you too andony

[Music] good evening everyone I like to call this meeting of the Dartmouth school committee to order for Monday November 20th 2023 would you please stand for the Pledge of Allegiance Al to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all please be soon as always like to uh thank our television production crew here at Dartmouth High School for recording them and uh recording these meetings and also uh for Dartmouth Community television for broadcasting them on their Channel as well as the YouTube channel uh roll call please miss gther Oliver here Elizabeth Coughlin here Shannon Jenkins here John y thank you very much our uh chair Kathleen Amaral is feeling a little under the weather this evening and uh she won't be able uh to join us tonight so I will be filling in just a reminder please silence any cell phones computers or other devices at this time uh the committee has allowed a few minutes uh actually 10 minutes for any comment on tonight's agenda anyone wishing to speak about any item on tonight's agenda we ask you to come up to the podium introduce yourself and limit your time to three minutes thank you as I see we do not have any takers uh we're going to move right into approval of our regular session minutes and executive session minutes for November 6 I'll take them separately motion to approve the regular session minutes of November 6 2023 second got a motion on the floor by Mr Nunes a second by Dr Jenkins on the regular session minutes of November 6 any further discussion all in favor I I opposed motion carries unanimously 4 to zero chair will entertain a motion for the executive session minutes November 6th so move uh Mr chairman would the stipulation that they be held until the matter for which they were intended is complete second motion by uh Mr noon second by Dr Jenkins on the executive session minutes for November 6 2023 any further discussion hearing none all in favor I opposed motion carries unanimously four to zero excellent uh next up on tonight's agenda we have our student representative report and I'm sure there are several things uh to report out on so good evening great to have you um thankfully we don't have anything for students so that's always good to hear um so we have the football game the Thanksgiving football game which everyone's excited for because um this is something that everyone looks forward to um we have like we are going to have the band there and I'm sure everyone knows that we did a very good job at our last competition um Mr noones knows um we made it get to semi-finals in Grand Nationals which was our first time ever going so just adding that to um the experiences we're all very grateful and getting to do that for the first time is just something we're all very happy to be able to do and probably won't get to do it again for a while so um we're all very proud and uh right now we're looking forward to starting our indoor percussion season and indoor wins um which we have auditions for coming up this week and everyone's very nervous but I know it's going to be fun and I'm very excited to see what our new show is going to be and that's all I have that's great thank you very much what a wonderful accomplishment to be able to say that you uh made it out to National so any of my colleagues have any uh questions no I just want to say we're proud too absolutely thank you it was uh quite the experience yeah it really was can I just add that um I had quite a few of my family members and Friends reaching out to me saying how lucky I am to be the superintendent in the school district that has a nationally renowned band and congratulating me so thank you you're welcome really proud of all of you though it's a lot of hard work we've seen you here night after night after night sometimes you're here later than us and we just want to congratulate you because your hard work paid off yeah thank you I think we're all very proud of like the end result we didn't make it to the finals but even just saying we got to make it to semi-finals it's just like we've never done that before so that's a big accomplishment in itself so thank you thank you yeah thank you very much and I know you have work to do that you're still catching up from your trip and so I know that you're going to sneak out for this evening and get some of your homework done yeah thank you thank you perfectly fine well us have a great night Happy Thanksgiving see you tomorrow uh next up uh is our consent agenda we have uh three items to take up tonight we have the DMS PTO fundraising activity request DHS PTO fundraising activity requests and the DHS hockey team fundraising proposal it was you should have all received a uh copy in your packets uh happy to um have any discussion at this time and if the committee's pleasure is if you're okay with this we can take it as a one whole I I'll move approval of the uh three uh fundraising proposals second so we have a motion by Dr Jenkins in a second by Miss Coughlin I just want to add these are all great and fine but I just want to say for the DMS PTO A+ on your report um I like the you know the income the expenses overtime the balances is really well done thank you Dr Jenkins uh anything else no just thank you to all these uh these three committees uh for fundraising for the dmouth public schools we couldn't you know have a lot of these programs without you so thank you very much thank you all in favor I AG opposed motion carries unanimously 42 Z next up under old business fy20 preliminary budget update I'll turn it over to Dr Sab Maguire thank you um Mr Oliver I'm going to um in a minute just pass it over to Mr Kylie I just want to say first how grateful I am to have him at the helm of this discussion and how important it is that we have his uh not only expertise but institutional knowledge to help lead us through what is certainly uh shaping up to be a challenging budget season for the Dartmouth Public Schools uh we have come together as a team we we've been meeting in subcommittee as you know we're meeting with some of our our folks at um at Town Hall and our own internal team and having some really um I think thoughtful discussions about the way to approach this budget season in a way that protects the most important assets that we have in our school community and that's our students and so over the next few weeks and months um we are looking forward to coming to you and having those discussions and being very specific about why we think we need um to do the best that we can which I know you are doing that I I mean I'm certainly aware of your commitment but um we we really need to present to the school community school committee in town folks here in town about the importance of of protecting ing um our school community and so Mr Kylie is going to talk more about some of the specific items that we are handling right now or that we're working through thank you Dr Sab McGuire so to give you uh an idea of what we've been working on we had a meeting um a second meeting with town finance director Gary Carrero and Town Administrator sha McKinnis last Monday so Dr sa Maguire and I met with them um and it it is clear that there's a significant gap between um our student needs and what the town is projecting at this point um we um following that meeting had a what I thought was a very productive budget subcommittee meeting last Tuesday um in which we talked more about the details and the reality that um that that Gap represents so following that um we've continued to fine-tune our budget proposal uh and in preparation for presenting you our budget on December 11th um the next school committee meeting so that's that's our plan our focus in in that presentation is going to be um you know remain on advocating for our student needs um and not focused on Cuts uh and the difficulties really illustrating for you why we need what we need um so that's that's what we're going to be presenting to you on December 11th so um that that's where we are at the moment we have another meeting scheduled with uh Mr mcginness and Mr Carrero uh next Wednesday at 3 pm and I don't know if um it would be possible I believe a member of the select board are going to be attending that meeting so if perhaps a member of the budget subcommittee um could attend and and and help uh you know help us with our support of our cause it would be I think I think it would be helpful and uh we'll keep the dialogue going find out a little more about uh where the town overall wants to uh how they want to approach this thank you Mr Kylie uh we had the opportunity uh Dr Jenkins and I we attended a budget subcommittee meeting uh this week I believe earlier in the week uh there was some fruitful and thoughtful dialogue um Terry ham from the fincom was there as well besides Dr s m Maguire and Mr Kylie um it's certainly concerning um at the very least um we are in the early fa the early stages um but you know my take away from it was that um we're it's really tough uh the sustainability factor of the budget we have in front of us um it's not going anywhere um and the the revenues generated by the town um is not keeping up with with our budget um so there's certainly some some work to do on both sides I think um I can only speak I'm only speaking from my on behalf of myself uh but after what Mr Kylie uh shared with us um you know I I think um this meeting I'm happy to hear that we're having a meeting next week um and someone from the select board will be there as well um because right now um you know I I think we're we're pretty far apart um and I think that the words that uh or the word nobody wants to hear needs to have a serious spot at the table and that is override that is an override um I don't really see any other way out of it um you know just keep the the services in place that we have um but I'll stop talking and I'll I'll turn it over to Dr Jenkins or someone else for their thoughts yeah I mean I would I would agree that that we had that conversation and I think we need to start seriously having that conversation because it's clear you know we need to to meet the needs of our students um I think we as a committee also have to think creatively I know you are but but we do about ways to to do what we can to help the townside out and you know we're we're sitting on some substantial savings accounts um we don't want to use those for recurring revenues but um you know it has been pointed out to us we don't turn back money for Capital so can we use some of that money for instance school choice money to to pitch in for some of our Capital needs um because the town does rely on you know free cash to to fund Capital um so I think you know we have to have a conversation about that but we have to have a conversation about you know doing everything that we can to pitch in before we we ask the the town and the the the community to to to pitch in as well this is uh this is going to make for interesting discussion there there is no doubt about it number one number two um everybody to keep in mind that we're pro if if Mr Kylie is giving us a a budget December 11th that's about six weeks usually give or take uh ahead of where we normally are you know and these are extraordinary times and we knew this was coming so you know we're going on a lot of best guesstimates at this point in time that that we can come up with and you know the the tough thing is is we're going to be trying to make decisions without any formidable uh Revenue numbers from the Commonwealth type of deal I mean yes we'll have house one around January 20th and that type of deal but we won't see Ways and Means till April Senate in May and town meetings in June you know I mean we're we're you know we're flying by literally the town not only us but the town is going to fly by the seat of their opin with this budget type of deal and then you know do what we have to do and then you know roll the dice so I'll be curious to see you know I thank Shannon Chris Dr saber Maguire Mr Kylie for you know for your work on this I know it's not easy in in all seriousness all the the building administrators and uh directors because you know we just got started in school you know 10 weeks ago and oh yeah by the way we need you to do next year's budget you know I got to do a 25 budget and we just start at 24 so you know thank you for all that work that is in there and you know whatever I can do glad to help thank you Mr need anything to add um thank you to the subcommittee for the work you're doing and Mr Kylie um I can't see that the state is going to be a big help down the road even though we don't have the numbers um and I do know that override is not a pretty word in this community um so when we see the final numbers next meeting um and after we've had the conversation with uh finances from the town um then we have to see see what the difference is and um exactly what it would mean to each individual taxpayer and not only keep in mind but impress upon the community how important the schools are how important our children are and um to not just say no without thinking that through agreed no thank you yes Chris one and one last thought I'm just and I'm going to kind of piggyback on what Miss coflin said is uh depending how this flows out and do we go to you know does the town vote not the town but the board of Selectmen vote to put an override on and that type of deal is maybe we have to look at getting some of our real estate brokers in town uh on board because they've always used the educational system in the town of dmouth as a selling point you know mhm you know what do I well what happened what do I get you know come and live in a town adop you get an excellent school system type of deal and that's obvious as to what's going on you know especially this year with all with everything you know the way our our students have performed but you know get them out there you know beating the bush and you know with their contacts to possibly help us along you know that may be something we could tap into sure no I I think every I think everything should be any help is going to be needed all going to be needed everything should be on the table for sure and um like I would like we were saying at the budget subcommittee meeting is that uh we really need to um you know we're I'm more than willing to to work with the town um you know to some extent um but I think at the end of the day all options after we present uh the budget or I'm sorry not after us but after Mr Kylie and Dr sa McGuire present the the budget I think we need to have all consider all options all options should be on the table um and is my understanding based on our meeting that um the budget that you'll present to us will already be tuned up or fine-tuned to some extent is is that fair to say Mr Kylie we've made some adjustments in our preliminary y calculations yeah so the budget that will be hearing on the 11th yes right the 11th would you say that is a level Services budget it's below level service so the budget that you're going to be sharing with us and presenting will be below level service just so we're so we're all on the same page it's not good okay and then uh we'll take it from there I I look forward to hearing um that presentation and I'm not sure if you're able to attend that meeting when is it again I'm sorry yeah 11th no the no the um the subcommittee select board meeting select board meting November well it's not a select board meeting so it's a it's a meeting with of us with the town Administration and a select board member I believe is going to be in attendance um representing what's the date and time uh it's the it's the 29th it's next Wednesday at uh 3 p.m.

[Music] all right welcome everyone this is the Green Field Public Schools budget and finance sub meeting Tuesday November 21st 2023 accordance with government of massachus governor of Massachusetts March 29 2023 order extending certain provisions of open meeting law GLC 30A section 20 for open meeting law any member of the public may make an audio or video recording of this meeting and let's do a roll call Susan extrom I am here Kate Martini are you here here I am Glen Johnson mad is not here but we do have a quorum so if anyone is here for public comment Speak now or no not not seeing anyone let's go right into number three on our agenda rising to the top with a blast discuss Capital all right I submitted two Capital requests because the date the date came so I submitted them um two variations on repairs of the Federal Street School elevator um one so just in case you don't which you might not prior to my arrival there was a capital request for repairs to the elevator and the city allocated Andy you can correct me I'm going to estimate about30 $150,000 but at that time I believe Judy was acting and the decision was made to go out for a study on the elevators some of the funding uh paid for that study which we do have stay tuned for second request um so we still have about $100,000 in capital allocated for Federal Street School elevators recently the North Tower elevator was closed because it didn't work so we got a repair estimate from United elevator it was about $150,000 that did not include any um electrical that may need to be done to reconnect Fire Safety Systems telephone systems yada yada yada um so I did a capital request where I added on the cost an estimated cost of um going out for design um Andy fill in the blank I can never remember designer thank yeah designer selection because of the cost of the project um Andy can explain why we need to go out for designer selection and then I added on a flat maybe four or5 th000 estimated for any additional electrical emergency telephone hookup etc etc then I subtracted the amount that we still had allocated for Capital and that was the amount that I submitted for one Capital project the second capital project was replacement of both elevators that's about a million and a half dollars the estimate was 1.3 when the report that Judy contracted for um I would say summer or fall of 21 20 21 right before I started um we did get that report early December last year but it was after the capital requests were due so I submitted that report along with a capital request for replacement of both elevators which like I said um I think I estimated at 1.5 given you know increase so both of those have been submitted we still have outstanding projects uh paving at Federal Street had been approved a number of years ago but by the time the DPW had the ability to do the project instead of it being 75,000 now it is about 200,000 so instead of Paving the 2 by two foot um we're on hold with that um there are some other projects some fencing um I'm trying to think Andy I apologize Kate Susan I had to see a doctor for an Urgent Care visit this morning so I'm in the car I don't have the whole Capital update in front of me but um so there are a few sort of dangling participle capital projects from years ago we're GNA ask the city to let us use fencing money from one school because we don't need the fence anymore uh like it's complete we still have remaining funds but we need to do some fencing at four corers so I'm going to request a reallocation it's the same type of project it's just different school um we have to get city council we have to get city council to agree to that right um I don't know because it's Elementary School fencing Elementary School fencing I don't know I had to provide an update to the city on the status of our current um you know all the funded projects so I put a note I was going to request reallocation into a different fencing project yeah but we'll see and where did you say the second elevator was I know the first one was at Federal was it a second one at federal or both North yep North Tower and south tower um just in case you guys don't know the towers do not connect at the upper floors yeah so our South elevator is running but the north is not meaning anyone with Mobility limitation uh really can't access anything at Federal for the north side once you go into the door even the main office is upstairs yeah how does it go from 150,000 to 1 point5 million because the 150,000 is repair 1.5 million is replacing to okay I would just clarify that the 150 we were necess that was even before every I think everybody here um we don't even know like because what ended up happening was when we were starting to tackle that when Judy was interim uh I had reached out to the consulting firm that did the study and came up with a proposal and I shared it with Judy and at the time George velver and uh George told me whoa whoa whoa wait a second here this was not you know I don't even didn't think they they when it was allocated to the schools 150 thought that that would even address I think they were just really thinking it was the Band-Aid for you know not knowing quite honestly what the Band-Aid would even be yeah well yeah I mean we're going solely on the um review of the system by United elevator you know they came on site when pooped out we've spent about $8,000 on repairs to that elevator and I'd say about the last 18 months yeah um so it's it's the it's the original elevator I want to say it was installed in 1991 if my memory is correct so it's definitely aged um the nv5 report that's what was used for the 1.5 million replacement basically said there's you know components need to be replaced there's elements to the entire elevator system that are underground um the parts that are underground based on the age the equipment they don't necessarily believe that it was um treated to be underground so they're not sure the state of the components that are under the ground um so you know the placement of both elevators is certainly could be even more costly than 1.5 so what are we doing in the meantime hoping like heck we're gonna get the capital request for the 150,000 so United elevator can repair based on what they know repair the north side elevator right but they're telling so this is the issue there we have to go out for designer selection then he comes does the assessment creates the PID specs then we go out to PID if it was United elevator that was doing the project they said to us it would probably take six weeks because they have to order parts so we're looking at months before that elevator get fixed so I'll ask a stupid question in the meantime do we get one of those one of the chair lifts on the stairs well that would only get people the four steps up to the office to get to do all of the stairs I mean that would means that I couldn't Oh you mean the little electric thing that go up the railing yeah oh I don't even know I don't know either I'm asking the question I mean we can't have buildings like this I don't know and they've been like it's been like this for a while you know don't disagree I know there's discussion about um you know we should try to get a new elementary school I I'm not saying we shouldn't we should I'm just saying I don't like the committee at some point will have to decide if you want to like push forward the 1.5 million replacement or if you w to not like I I don't I don't know but I know short term we have half a Federal Street that's not accessible right which at some Point's going to create a problem yeah what was the amount what was the amount of the actual Capital request um you of the first um piece for their replacement you said you deducted what yes um sorry Andy is it possible can you access that just he's looking yes that's fine you want the uh the most recent request that we made or yeah yes the repl the request that I just submitted um in November for the update I I think I I named them I thought clearly enough but who knows [Music] yeah okay while Andy's looking I'm gonna guess it's pretty close to that 150 only because with the adding and then subtracting there wasn't as much subtracting is adding yeah okay the total request was 1,37 no not that one the other one that one the first one just for the repair oh um it should just be the other one in that same folder the other interesting treat with the elevator if in fact United ends up doing the work they declined to have their workmen fingerprinted so one of our staff would have to stay with them the entire time that they're on site we literally would be paying someone to stand there and watch them well look by the time this gets started I will no longer be on school committee and I am a site safety person so box of joe Susan and you just yeah pretty much that's what I'm gonna do all week you know what Kate I'll take her she can park it there and watch them AKA play soliter on my phone there you go did you find it Andy I'm looking at is it the just the north elevator repair yeah yeah $775,000 75 yeah that was the request that was the request because we already have a hundred or maybe just over a 100,000 still from a prior allocation right right so um if the 75 is approved um Is it feasible that this repair project would be able to take place before school year yes we would just have to go out for designer selection um then once the designer is identified they would come out do the assessment create the bid specs we'd have to post that bid for the repairs then whoever is awarded the bid would have to order the equipment so just a clarifying point if we're only talking 75 grand there may be a state contract since it's such a low dollar threshold where we wouldn't need to do that but Andy the full project would be 150 but even we would just have to look and see I guess I'd say y That's fine so there's potential there's potential right okay so either way work could take place say next summer I would hope quite frankly it's well before that okay I would never want to guarantee or even Hazard a guess in this industry regarding when it is that vendors say they can and can't come out and we still get told things of uh you know delivery delays of equipment for all the reasons that we've still hearing from uh we'll say the covid days yeah but fingers crossed I mean let's be [Music] optimistic it's uh it's unfortunate that something like elevators do not uh fall under any of the types of work that the SBA might with we would not want the SBA because that process was even would be even longer it's a long time it would be Absol yeah add another year quite honestly onto it so so that's capital that's great well and just so that both of you know in addition to those that were submitted to the city we need to buy a truck because we have two plow trucks one of them was taken on the off the road by DPW because of the body condition um so the only truck we have left is not heavy enough to hold our sander so now we have one plow truck no sander we supplement the dpw's cleaning of the parking lots um their equipment is is Big um often times the parking spots are not able to be cleared as as much as they should for our staff um so we're looking Andy is on the hunt for it would be a 3/4 ton truck that would be of appropriate weight to hold the plow and the sander um so we're dealing with that Jake needs to replace one of his Vans um which van I don't know which one one of them one of the little bus fanss um so we're dealing with that stuff we're not looking to use Capital funds for that I mean we you know Andy and I have talked we have the ability to just purchase but there's still some procurement stuff and quite frankly we have to find a truck we have to locate it okay anything else on Capital Andy anything Christine's not thinking of no okay um all right so moving on from Capital FY 25 budget prep Kate I put this on here because um at this point there isn't a whole lot of action going on towards the new budget but I wanted you to hear what the process is I know that you've heard it before but I thought it'd be helpful for us to hear it here so that you could ask some questions just just of you know this may be my last budget meeting and there should be someone who has at least heard the process in this space it seemed to me so anyway anyone want to take it away well all right so the first thing one of the things that we will do is Andy and I will look at the city's budget calendar and kind of go backwards and try to set an anticipated date for the school committee budget hearing um just so you know Kate that'll be coming shortly a projected date then um what we do is just begin at the beginning we'll sit uh Karen and Andy and I will sit with Barry we'll go through all the staff make sure anybody who isn't with us is off the list anybody who's joined us is on and then in The Fairly near future we will quotation marks roll the staff for fy2 build in any contractual increases start there then we will start meeting um department heads will be told to ask all of their staff send the list of what I call the gotta haves um anything that is required for them to function examples of that would be food for the culinary program um clay for art things like that so we build site based requests from that we sit with each I cannot hear Christine well we sit with each administrator and go through their requests uh verifying we'll say you know reasonableness needs and then talk potentially about funding sources at a later time with Karen Christine once we start to get an idea of uh potentially funds available whether it be grants or revolving accounts we have Andor if we start to hear from the city as to uh any idea but we do go forward with our we'll say the needs-based budget to determine what the needs are and present that uh and then the deliberations begin and Esser funding runs out shortly or expires I should say December of 24 or September of 24 okay September I think you have to have it encumbered by right and is there any indication that the state is gonna I don't know any out of the ordinary allocation of funds will be given to school districts too early to tell nothing all right and do we have just based on your experience Andy what would you think it would be falling somewhere what would be where do you think what would you expect the budget would be falling into based on your experience this isn't going to be a hard number by any means but you know God I wouldn't even Hazard a guess honestly I mean it would because we're talking about reviewing you know what we had been using our grants for the Easter grants to see as far as anything um potentially Personnel related although we've been dialing that back uh as to whether or not those are going to be you know kept so I mean do I do I even Hazard a guess you know shoot high and say 10% you know but again don't to it but we've been pretty good might not even be quite honestly that might not even be high yeah but we've been good about not using the user funds for personnel for the most part I mean we've had to in some cases but um and last year we had planned two but then we switched it over to onetime expenses so that changed changed the view a little bit um so okay what things do what things does the committee need to be aware of that could be that you are concerned about or that you and Christine and Karen are concerned about steady allocation well yeah I'll get side qu everything that we control our grants the revolving accounts to some extent um the administrators do a very good job of yeah you know so it really comes down to what is that number that we're going to get from the city yeah I'm hearing some rumbling but not enough that I'd want to say it out loud it's so interesting to me that during election season everyone thinks the schools are so important then when it comes to budget season suddenly they're not quite as prioritized as could be so anecdotally I say that Kate you must have questions or not uh I was actually no I'll save that for later I do not have a question okay Christine your thoughts I'm trying to get into the building hold on um um I think that um you know just to be clear we did put a lot of one-time funds into eer 3 but some of that stuff still needs to be reincorporated into the budget likei um some extra some of the field trip cost some extracurricular costs for stiens were put in there um so it's not as if those funds aren't needed can't hear a blessed thing Christine sorry I'm trying to get on my computer I I don't know why I can't no one can hear me um I can you so there's also there are also a few staff positions in eer 3 that you know we'll have to consider if it's something that we want to continue in the local or if the district is in a place to move forward uh without the other huge impact huge the Middle School really needs to move to full year science and social studies um to do that we need to add six staff so the issue of making a decision about the redistricting will have an impact have a pretty significant impact on the budget request because if the um sorry if the um decision is to wait now I know the question had come up about letting all of our intradistrict choice kids sort of age out of their choice to school um if that decision is what's voted by the school committee that will take six years because we have kindergarteners so by the time they age out into what would be grade six um at the middle schol school that would be six years so we I would not suggest we wait six years to add full year science and social studies to uh the middle school so you know the oops hold on I'm logging in the decision would need to be do we add for your sence and social studies now do you wait although mcast is um being you know becoming relevant for our eighth grade um with Civics we need to consider the impact of all of those changes um with the redistricting you know if the decision is to do it now and we reduce Elementary positions that will be part of offsetting the cost of the additional Middle School staff or if the decision is to let the students age out then the committee would also need to think about are we going to wait to add full year science and social studies to the middle school so I mean there's a pretty big swing in there from a staffing perspective um so the um that's part of why I wanted to I had encouraged the committee not to wait too long to make a decision um but worst case if if a decision is not made in December my Approach would be to build the budget um as if there was not going to be redistricting at this point and to add the six staff you know that would just be the superintendent's budget that obviously the committee could do whatever it felt with it but that would be my intention is to um you know I have to build the budget so we kept talking about there might be a cliff in the 25 budget that we were going to have to deal with do you feel like that's still the case um I yes but um I think because we moved I mean Andy you you interject here I think we because we were able to move most of the staff out of the grant we might not have a huge Cliff off which we will plummet um but it's certainly not a not noticeable slope you know there's going to be some impact like I said and I think Karen filled in there are some things that are part of the grant that we'll need to think about do we need to continue having or are we in a place to let them go and those decisions help us determine whether it's a pretty significant fall or not I mean if we keep everything the request goes up and then you know we have to see what the mayor and city council do or do we cut it ourselves on the front end it not not tons of options there but you know I'll come to you with a recommendation well and my my I said this every year I've been on school committee my preference is always to go to the city and say this is what we need behind the scenes knowing that we're not going to get that because I think I just I think it's really important that the community understands what it costs to educate children and by lowballing ourselves at the city level no one ever learns that and then when the number keeps getting larger they're kind well why didn't we know this and well that's because we've been lowballing ourselves so I will leave that in all of your capable hands as I watch the budget happen from the sidelines love you minina I don't know Andy do you have a different perspective on the cliff versus the slope nope and so so if we just from a budgetary standpoint if we did not redistrict we'd have to hire X number of new teachers at the middle school well that would be my recommendation right because of of curriculum changes standards changes the pilot of the um Civics Karen for mcast so you know we don't have to go to full year but then once Civics mcast is a required subject I would expect there would be some impact on our students performance so you know it's kind of picking our poison to this at this stage and just redistricting in general in the fashion that we have that we've been discussing with grades moving things like that that has less or more impact um it it has more positive impact financially because whether we do Choice stop choice or continue with intradistrict choice there's still a reduction in the number of Elementary School positions um there's still a change if the eighth grade goes to the middle school there's still some shifts with teachers at the high school so there would be some but um we would still have a budgetary increase to add like the numbers of Staff we would decrease would not offset the numbers of Staff increased at the middle school okay and I say all of this stuff as expected anticipated projected estimated you know of course of course okay no Kate any thoughts I have a question but it's unrelated to the current topic so when we're done with this one then I'll ask you my question I'm done if you guys are done I'm done okay um I just had one um unrelated question as I said so um recently I understand there was a supplemental budget that was passed um and there's uh $75 million of funds in it for school districts impacted by the special education tuition rate increase and I just wondered whether Greenfield is going to see any of that or not well Andy I'm going to let you take it because Kate Andy and I were actually talking about this exact thing yesterday uh we don't know yet as to whether or not they're going to put it through the circuit breaker formula calculation or if it's going to be through the circuit breaker extraordinary relief which if I heard that it would be through the extraordinary relief which means that the cost you know there is a higher threshold of 125% greater than your current tuition cost that would have to be reached in order to be uh available make yourself available to it so doesn't that negate the point of it really it's it's yeah you know so I'm keeping my fingers crossed that it's you know they're going to allocate it through the circuit breaker and just we're all going to in a sense apply with that 75 million available and get whatever it is each District's per rated amount of the current circuit breaker available funds would be um so let's fingers cross that it's the first one not the extraordinary relief uh when would you anticipate that decision would be made I have no idea as to how the wheels of Boston quickly move I would anticipate come spring the earliest um that's when they are you know I'm just again thinking along lines like there EXT ordinary relief that's the window for that so you know they could be looking at you know the I'm going to say a two-prong approach of these funds along with what they normally allocate for Extraordinary relief and doing it all at the same time because even when you do I'm just not sure as far as the technical side of things because when you do extraordinary relief you have to use the circuit breaker workbook that they use for claiming your normal circuit breaker request so there's you know I don't know how many workbooks they're going to end up having to create to keep track of between extraordinary Le normal circuit breaker and adjustments to circuit breaker as well as this 75 million if they go fingers crossed an additional appropriation because you would still have to go through and claim your request okay outside of that easy peasy yeah that's all I just know lower the add that money into the overall circuit breaker funds lower the threshold for the year there you go all set done and done oh Susan I know that just is too easy right you have do you have the ability to um project about how much will be requested in uh the Medicaid reimbursement this year um no um because that all varies based on the actual special education related expenses and all the eligible requests the or eligible expenses that would fall under that um plus it's I want to say maybe two years in AAR that we get reimbursed for as far as the the process of getting that reimbursement um and then also the lpvec that works with us um they'll do like a preliminary audit to make sure that everything that we are claiming you know are eligible expenses or not so um it's been about 200 Grand if you look at the history of the what we've received over the past three years it's been about 200 between so when will you have a better idea of um how much the next one will be uh that is in all based on the lvc's claim filing and we won't know that you know as far as I mean it's been sometimes middle of the spring like last year was about that time when we were able to talk and negotiate with the mayor about getting that additional appropriation allocated to us okay thank you however there are L field questions there are less and less things that are being accepted as reimbursable though is my understanding have you noticed that to be true Andy yeah I mean if if yeah I'd say there used to be you know they've raised the bar on I guess I'd say in particular on the Personnel side of things regarding lure required for the therapeutic services that are reimbursable um and so you know I'm just thinking about in one of our other districts they used to claim uh people that had one form of certification and then were told that they actually had to have another certification from the state in order for it to be eligible that was a few years ago that that changed um so uh that's other than that I mean it's it's a cottage industry I'd say as far as you know going after these funds um so that you know you've seen there have been some you know I've read some articles about districts that have gone through and had an audit dawn of their Medicaid and have had to you know e quotequote reimburse the government back for I'm going to say inaccurate claims filed versus you know as it's never the other way around of saying oh you should have gotten more here you go yeah okay well if there's nothing else then I'd like to make a motion to adjourn second okay and we'll do a roll call uh Cameron xrum yes I vote we adjourn remember Martin sorry yeah is Cameron here I don't know no that's my actual last name is Cameron xrom and I went home and everyone calls me Cameron there so I've been struggling anyway uh yeah so Kate motion to adjourn yes yes all right we are adjourned thank you

Al to the repic for it stands one nation under God indivisible with liy and jce you dooll Teresa present Michelle here k here Lis here Lauren here Jesse here Bridget here Julie here Ralph pres Albert Louisa last meeting I don't even get the mic to work don't confused poor chair nice okay all right so no recognitions anyone for public participation that didn't sign up on the sheet no even better so we'll move on to the consent calendar um okay can you make that motion I'll make a motion at the Board of Education approve the items on consent calendar is of 23130 as recommended second second by Mr Russo any discussion on that all in favor I any opposed any exensions okay motion carries let's see student Representatives oh I see hi I don't have my paper today so I have it on my phone today um testing can you hear me okay you oh there we go good evening Bo members cabinet and community members thank you for allowing me to represent speak on behalf of the Alternative Center for excellence during our class times the students at Ace are creating snowman of Hope to bring the pr this is the fourth Ace care school project the students have participated in the pr Center these snowman will have student written messages for the pr cancer patients and staff the Snowman will be delivered during this upcoming holay season and will decorate the waiting room our goal is to build 80 s Joan and the ace journal in class would also like to invite you all to check out our first articles of the school year in the alternative times the alternative times can be accessed at Ace alternative times.com and on Twitter as a times Ace would like to invite you all to our annual Ace Thanksgiving dinner which will be tomorrow on November 21st from 10:30 to 12:30 p.m.

to 400 p.m. starting September 18th there's after school evening and weekend tutoring available links to the tutoring calendar and signups are available on this Slide the acit website and an email that will be sent to all students next week with more information please remember to sign up if you plan on attending an Afterschool session to ensure Transportation more information on the Afterschool busing can be found on the AIT website AIT clubs and activities AIT has numerous opportunities for extracurricular activities activities and clubs can help reduce stress improve your mood and provide a sense of purpose and fulfillment it can also provide a sense of community making students feel more connected and supported here at acit most of our clubs and activities meet from 3: to 4:00 p.m.

at the ASC which is located at 6301 Springside Avenue down SC Illinois 60516 so moved second Chris moves Ken second thank you very much CH esposa hi Ken Dawson hi STW Fuller hi hrom hi T Pap i k Caston hi and Don rener hi motion carries any old business none any new business any reception of visitors none uh reporting on lend Jenny well we didn't really have any or did we no we haven't no so we just had the breakfast just um Saturday morning and we will have a meeting in January January and not much came out of the last The veto s there wasn't any really significant movement on much of anything which was a shock uh Hank can you cover the report on sassad yeah uh they are in the process of going through candidates for the executive director position uh there'll be a set of inter first and second round of interviews the second round I'm at and I think there's also members of the governing board that Charelle serves on will be uh invited to part of that then I think they're planning January of asking for approval of a candidate so um I think we have a meeting in a couple of weeks where I'll learn more about who the candidates are but I know that they are attracting qualified quality uh individuals and a report on the Education Foundation um Cara and I are going to tag team on this and do you want to go first um so I'm going to update on the recent grants so just a reminder this is a nonprofit organization that provides funding to support Innovative projects that fall outside of provisional funding um over the you know since 94 when they were established they've awarded over 300,000 in Grants to d99 uh the grants range from a couple hundred up to 2,000 um and this this fall they have given close to 8,000 in learning grants to d99 uh three at three at South one at North and one at t99 um the projects include purchasing a laser cutter and engraver to support the robotics Club maker Club science club and Mustang way at South uh providing diverse texts in classrooms to support World languages and the English Learners program at South purchasing drones to provide Hands-On learning of engineering Concepts at South um making updates to the ready sensory room for special services at North and providing assisted technology via alternative tools for communication and intera interaction opportunities at t99 and if anyone wants to learn more about the foundation it's d99 f.org okay and then I have um they approved um uh a uh giving money to the district for the speaker for M the fall so I think you and um Julia will probably work together on funding and all that oh for uh when we return next fall right great because we're starting to have those conversations yeah yeah so um Julia would be the contact for that that's great news and um yeah but depends on how much it is you know great news no matter what appreciate whatever support the foundation can offer you know we'll cuss and discuss as I say and uh the Mark McDonald scholarship um opportunities were approved and you should be getting a letter very shortly on um on that to be uh given out for donations um to different uh organizations that he was involved in because I think he a lot of Mark's former colleagues have reached out and are interested in participating as well yeah yeah so I I figured that one will be a a good one for uh him and then um uh and also for our students who will be getting that the scholarship money and uh then we're also going to be sending out the end of the year um ask so uh if you get it please donate and um then if you would like to donate you can still go to the uh Foundation website which is uh accessed through uh the uh csd99 website too but uh you can also donate for the end of the year for your taxes so that's always a good opportunity thank you Ken can we get a report on the ISB well we were at the conference I think the conference was outstanding all of us learn quite a bit um I represented our board at the delegate assembly uh which would went smoothly there was not any of the controversial issues which my colleague here had to deal with in the prior year uh so it was a quite a success very excellent outstanding weekend look forward to doing it again in a year all right so upcoming board meetings or uh next board meeting is going to be a workshop meeting on December 4th here at the ASC at 63 p.m.

and 7:00 p.m. on the said day considered the election the election shall be held in a voting Precinct in the polling places established by the county boards known as the county Boards of the counties of cane and kelp Illinois uh the counties for the voters of the district at the election the county clerk of the counties the county clerks shall give notice to of the election including the Spanish translation thereof as deemed by the county clerks to be required by law the notice in accordance with the general election law by the publish publishing the notice once not more than 60 nor less than 10 days to the date of the election in the local community paper newspaper having General circulation in the district and posting a copy of the notice at least 10 days before the date of the election at the principal office of the county clerks the secretary of the school board shall post the copy of the notice of the at the principal's office of the district it is hereby found and determined that the county King County Chronicle is a local community newspaper having General circulation in the district as required by section 12-5 of the election code of the state of Illinois as amended the election the notice shall appear over the name or title of the county clerk and shall be substantially in of the following form notice is hereby given that the general primary election to the to be held on Tuesday the 19th day of March 2024 the following propos proposition will be submitted by the voters of Central Community Unit School District number 301 cane and counties Illinois shall the board of election board of education of the community Central Community Unit School District number 301 King count K into calb counties Illinois build and equip the new high school building including construction of a Career Technical education Labs Fine Art spaces a college career center special education classrooms collaborative spaces and secure entryways in installation of the emergency response systems therein build and equi an athletic Stadium a Fieldhouse and athletic fields on the new High School site IM improve the site and issue Bonds in the amount of 195 million for the purpose of paying the costs thereof the polls at the election will be open from 68 6 o00 a.m.

I believe I can try to make it I should be able to make it um I will well let's Chris and I can communicate I will I will put it on my calendar I'll try to make that is a town hall it's a town hall yes and there's no harm in both of us attending right no as long as we don't have a quorum we're we're good y okay anything else under thank you for all your H work budget agreed thank you on next up under new business proposed meeting dates everyone should have received in their packets uh meeting dates from January 24 through June of 2024 do we see any concerns any Dr Jenkins so I can't make the eth which I think Mr noones might also be unavailable I'm you know I got some things going on so I'm not sure if I'm going to be able to make the E sure and I had that's before I knew Dr Jenkins wasn't going to be here I had a brief conversation with uh Dr sa Maguire this afternoon because we have that as the proposed date for the school choice public Hearing in vote and was just wondering if we could move that to the 22nd January 22nd if that's okay I don't see any issue with that does any of the committee members have an issue it's fine with me okay thank you so we're going to move that vote a hearing and vote to the Monday the 22nd great thanks so there's a potential for two committee members not to be here on the 8th at least one if not two correct um if we need to have a two meetings in January though that's like the only mon the only way it works out well no you go to 29th I would say if I would say let's keep it on the agenda let's keep it on the eth okay if if you find that the agenda is light we can always was look to cancel it okay we'll keep you updated any other dates yes so the only thing that I will note is I will no longer be here in April May and June um so oftentimes we sometimes hold off on scheduling those until um we know who's there or you can put them on the calendar so whoever's here knows that already and is planning for it maybe just as an FYI well no I don't know if it will work but as we get to the Su June 2 fourth you know is that a potential for a you know a 5:00 start versus 6 only because we're into our summer schedule again we can cross that bridge jump in the gun a little bit I'm way ahead I got you I'm just looking ahead absolutely okay so I think other than the um the school choice hearing and vote uh we mve to the 22nd I'm hearing that right now everything uh is fine great all right next up under new business superintendent update including a presentation on the mckenny vento ACT yes so I'm going to start out with um with asking luri denisio to join us along with Kim Kimberly Redland um you've heard me mentioned that we um were fortunate to be able to hire Kimberly probably I think I think maybe 60 days ago and I just want you to see that I yes and I so so we didn't make her up here she is today is her official first day and I wanted to give um lri an opportunity to introduce her to you tell you a little bit about her background and then we'll introduce the mckin vento um homeless Education Act um because we again I'll talk about that in a minute but we all set l Kim is coming to us with 20 years experience in special education she has worked as both a district special administrator as well as a building based special administrator her passions include substantially separate programming for students mcass alt inclusive practices and long walks on the beach and I am very happy that she is here to help me out because we've been very busy um downstairs and uh I look forward to working with herc welome thank you thank you I'm it's been a long 60 days but I'm happy to be here and ready to start so thank you I wasn't unhappy but you're happy I am happier yeah so um if you remember at the thank you Kim and welcome uh I I wanted to just remind you that we are discussing the mckin vento homeless Education Act this evening and part of that is in response to um some of the challenges that we're facing not only here in this community uh at the state level and across the country uh but I think bringing it home to Dartmouth is really important for us to understand exactly what the mckin vento ACT what it entails what it means for us as a school district um so I thought that this would be a good opportunity for you to hear about some of the particulars that are connected to uh the this legislation or this law I should say so so the mckin V act um is federal legislation that was enacted in uh 18 in 1987 so this is not new um it's about 40 years old and we'll start with the why why do we have this legislation why is this important um why do unhoused families get these protections and the answer is because these students are so vulnerable um these statistics were taken from the national Center on family homelessness um and as you can see these children are uh uh more sick than your typical child they are there's traumatic events in their lives um often unstable housing also comes with unstable um food sources and nutrition um and then there's a lot of mental health issues that go along with that so for these students school is their safe place built by familiarity and routine they also have access to Services when they're in school nurses social workers consistent meals um and adults who are there every day for them so that's our why that's why we have this legislation so the mckin vento ACT um what it does it is it defines homelessness as the lack of fixed regular and adequate nighttime residence um it also establishes educational rights which we'll talk about um from home for homeless children and youth and it mandates a homeless leason in every District which happens to be me um as well as a state coordinator and funds a small grant program so that's what the legislation provides for us so who is pro uh protected under mckin vento so lack of stable nighttime housing that means um children in Emergency Shelters um temporary shelters living in cars tents um seasonal housing is also included in that um a a big portion of of these students are what we call doubled up so they might be living with another family member um sleeping on couches not actually living there but just sleeping there due to circumstances beyond their control it also includes unaccompanied Youth and um students in foster care so um when we talk about educational rights in mckenny vento what we're really talking about is educational stability um that's a big sort of term that's thrown around when we talk about these groups of people so educational stability um refers to mckin vento um students in foster care migrant amilies as well as um families with military connections so what is educational stability um really what it means is that when it's feasible the students continue attending their school of origin the state sort of looks at feasible as if if transportation is able be able to be provided within one hour so for example if a family becomes unhoused in New Bedford and comes to live with Grandma temporarily in Dartmouth um that's feasible it's feasible for those students to remain in their school of origin in New Bedford because it's a short ride if a family becomes unhoused in Rivier and is an emergency shelter in Dartmouth that's less feasible because transportation from Dartmouth triv R year is not under an hour so we would enroll them in our school district um also some students might be attending more specialized programming in their school district so we don't want to mess with that we might not have the programming to support them so that's another reason they might remain in their school of origin and if we are transporting students that's a cost share between us and the receiving or the sending District uh one of the other tenants of educational stability is that students are enrolled regardless of documentation so if a student does not have a birth certificate um or some important paper along those lines that's okay we get them in we figure that out once they are there we don't hold them up because of that um and then once they get here students are have access to what they need as far as Services title one special education as well as participation in after school activities and free School meals and while that's true for everyone now it hasn't always been um so some numbers um we know and we have heard on the news that the emergency shelter system in uh Massachusetts is maxed out at over 7 500 families I believe I heard the other day that that includes approximately 6,000 students in school age so last year in Dartmouth there were seven students who were attending our schools that were unhoused but we were transporting 29 students to other districts so at the end of last school year that was 36 students that sort of Fell in This mckin vento category this year because of sort of changing Trends in the Emergency Shelters that have open opened up in Dartmouth those numbers have flip-flopped a little bit so we currently have 41 students who fall under mckenny vento 26 of those being the newcomers that are in Emergency Shelters and we have seven students being transported to other schools so again it's not really that big of a difference last year was 36 and this year currently is 41 again that number could change and how it works with educational stability is even if a family um is placed in permanent housing in the middle of the school year they remain with our school district to the end of the school year so those numbers typically don't go down um until the new school year begins but again not much of a difference it's just sort of we're actually servicing more kids within our schools and transporting less so before this year and sort of all the new things that are coming from the state uh Dartmouth was not eligible for any of the mckin vento um grant funding because we just never met the threshold but because of some of the other um things going on in the state there there is more funding available so currently um the supplemental funding is at we are receiving $104 a day um for the students in Emergency Shelters which equals $118,000 annually so that you know compared to our per pupil expenditure is um a pretty good investment in children uh also we are eligible for grant funding for more immediate needs and support so that we have applied for that grant funding and we're trying to figure out how to best serve these kids um outside of school hours and what sort of supports they need um when they're in our schools and also um even though Transportation continues to be a huge cost um the line item in the state budget was almost doubled this year so there is more reimbursement for that piece of it as well so that's my book report on mckenny vento does anyone have any questions down that end of the table Mr NES yeah thank you Mr chair uh thank you Mr denisio uh the grant funding for more immediate needs and support what is that is that just a broad or is there specifics for that $1,000 type of deal it literally says for more immediate needs so right now that grant funding has been applied and again we're looking at how to best use those funds is it for tutoring is it for after school programming how do we support these kids um we did purchase again because some of the the students in Emergency Shelters are non- english- speaking we did purchase some um I think we talked about that last time the pocket translator so that's part of that um coming from that money we're also we've um we've gone to have had contact with the Y so we're we're trying to get some spots secured so that some of the students at the elementary level in particular could um can participate in after school programming two days a week uh so once we know I I mean we're assured we're going to receive this grant money um it's just a matter of when um the other thing that we're doing is working with the folks over at the Quinn to see if maybe the Quinn school to see if maybe we could add some after school program in because we have a number of children who attend that school a number of our newcomers and that wouldn't just be for our newcomer students that would be open to other students in the school as well which we want that to be able to happen we want our new students to have interaction with their peers and so once we are assured that we've been approved for that money and we're going to be moving forward on some of those ideas but again paid for through that Grant okay beautiful good thank you so thank you for your presentation um I just also want to say thank you to everyone in the schools for welcoming all of our newcomers and all of our families I've actually seen nice things on social media about kids really wanting to welcome the newcomers um extending themselves into learning new language and and really making an effort so it makes me proud um the one question I've always had about mckin vento so we talk about you know students have the right to stay here if they're temporarily placed here in October do they have a right to choose like if you get moved into permanent housing in say February and or January I could see maybe if I found permanent housing I might want my kids to start in that new school right away so is it you have to stay here or is it the choice of the family it is the choice of the family and a lot of a lot of what's involved in mckenny vento is the choice of the family but a the umbrella of it and sort of the heart of the law is that educational stability so you have the right to stay right but you don't have to okay yeah I just wasn't sure about that how that worked yeah and I I just I think that's a an important point of clarification because we have had questions about folks who have ended up in housing and folks um then believe that they have to go to that community and as you heard tonight that's simply not what the law states right but I think it's important to point out that the parents have a choice to figure out because that you know knowing what's what's best for their kids and for some kids being in the same place and staying there for the year is important but I know I moved one one year with my family and getting to a new place and meeting new friends where I lived was was also important so it's good that families have a choice on that and there a lot of variables to consider when those decisions yeah that's it um no questions great presentation um I think it's a good law it really works for the students and um I'm happy there's some money that goes along with that to help help us it's helpful but um it really seems like it supports the students and helps them progress yeah I'll just say that um I'm happy that this was a presentation this evening because I know there's a lot of people out there um that probably one have never heard of mcken vento act or two are not too familiar with what it is and how this is just another additional layer um that school districts ac across Massachusetts have to honor um this is one of those nuances that some people don't even realize it um going back at your numbers from uh 22 to 23 a total of 36 students um in mckenny vent that mckenny vento serviced is it safe to say that at least in the 22 23 school year that the program was not self sustaining um as far as because the way I understand it is that now that we we hit that threshold this year is that we're entitled to funds were we not entitled to funds last year right and what we were doing was paying for that transportation and although that's a cost share agreement it's still um coming out of our budget so yeah we were we were putting a lot of money into that piece of it and is it safe to say that moving forward that that could our eligibility could change again next year based on if the numbers drop below a threshold I think it depends on sort of what happens um at the State House level again they they have provided us with with these opportunities for the grant funding and for the the the $104 a day I think it depends on where that goes um right and and the $14 per day that's directly connected to um the homeless students a newcomer students who are have been placed in the hotels so that $14 a day isn't for who you would typically identify as as your students under McKinny vinto yeah great no I thought this was very helpful and I think it just goes a long way to educate the general public about just something else that the do Public Schools does so thank you very much for your presentation thank you L thank you all right report of the chair that would be me well I I I know I still have a couple other things sorry goad Dr Jenkins looks and she's like I know she has more the look The Look said there was more I just have a couple a couple of quick things under teaching and learning um I just always want to keep the entry planning um you know on our agenda because I want to update you and the public regularly on where we are on that and I'm happy to say that if anyone's been in my office they know that um I have a board that really sort of just outlines what that entry planning process is and it's not a check the box kind of process but at the same time I can't help but get certain enjoyment out of checking certain things off that list um so again well into November here and I'm excited to be thinking less about entry planning and more about planning although I am just going to interject the fact that the budget is a challenge is spoiling some of my um my plan in the way that I had thought through this winter uh season and what we would be doing so it'll be a combination of both but we're moving forward um so as far as Personnel again I don't have to mention Kim redlon even though I did because she's here but remember substitutes were always looking for you so if you have some additional time on your hands and you would like remember substitutes it doesn't have to be every day it could be one day a week two days a week it's really up to you as the the person how that would fit into your schedule um and then as far as uh where we are with climate and culture again as part of the entry planning process I'm really pleased to be able to share with you that I've been able to visit every PTO and regardless of the size because it depends on the school the size of the PTO but regardless of the size of the PTO I have to say the folks that are sitting on those on those team teams are just doing amazing work in supporting schools supporting teachers supporting kids so it doesn't matter if there's if there's five of them they're doing the work of a hundred people um but I also want to take this opportunity just to remind folks that it's never too late to get involved with your school's PTO they are definitely always looking for an extra pair of hands it doesn't mean you have to be at every meeting um but even going to a meeting or two throughout the year keeps you connected did and you have a you can gain a better understanding of what the PTO actually provide in terms of uh enriching experiences for kids and really supporting teachers in ways that we wouldn't be able to do if if those PTO weren't in existence um so again recruiting for pto's so if you are available please just check in with your school um and then as far as the superintendence I I think in the past I've called it a PTO but it's really not meant to be that um so in I'm hoping in January to be able to move now that I've met with all of of the school PTO I'm looking forward to putting together what in January what what I think we would be more like a superintendent uh parent or family advisory Council um so I'm hoping that we're going to be ready to launch that in January so you'll be hearing more about that um again you've already mentioned it but I can't say enough about the uh the amazing warm welcome that our newcomer families have received here in the town of dmouth and Dr Jenkins you said that you were proud and I feel that same sense of pride in coming being um here new in this community and watching uh the the way that our students have been welcomed and congratulations to all the and and thank you to all those folks out there in the schools because of of course they're the ones every day who are interacting with our our new students and our new families principles again even even if we have a principal who even though they don't have newcomer students at their school they're still doing things to help to support those families um so uh again just saying thank you uh last time I I think we had a school committee meeting we're all looking forward to all of our teams were in the play offs um our band was headed off to the Nationals and we should be so proud of them um regardless of of the outcome it was really truly a successful season for all of the teams for your for our cheerleaders here for all of our sports teams for our band this is really something to celebrate and I'm looking forward to seeing what the winter season brings I'm sure there's going to be plenty to celebrate so I want to thank um Mr I want to see if I don't know if Ben's here tonight but Mr Chrisi I think I said his name right I stole from his Monday minute so I know he likes that to be mentioned so I get all the information that I need to share with you but lots to celebrate here in Dartmouth and really looking forward to uh seeing what the next season brings so thank you thank you Dr Sab mgu great presentation lots and there certainly are lots of things to uh recognize here for sure uh do any of my colleagues have anything to share Mr noones thank you Mr chairman just to uh piggyback what uh Dr Sabre Maguire was saying I'm just wondering I mean I won't be here but at the December 11th meeting before everything kicks off for the winter if it's possible to have the captains the drum Majors the head cheerleaders of all the different sports activities just in to be introduced and yet our congratulations for a job well done I mean every single one of our sports teams you know made uh the playoffs the band with what they did you know the cheerleaders in the competition you know winning different competitions that they were in and and such just to say you know thank you job well done you know good luck and those of you that participate in winter and spring Sports congratulations and good luck with those so yeah you know I mean it think it'll it'll take five or 10 minutes type of deal I mean if by chance somebody's got a game that night because again we we're into the winters I understand that but you know you can get a majority of of those you know the sports here even if if the student can't make it student or student captains and such can't make it because of uh a game if the if the coach is here just again we could invite the coaches as well I think that's IDE just just to put you know just to say thank you to them so sounds good okay anyone else yep yeah well uh I'll leave uh with a Happy Thanksgiving to I hope all of our faculty staff and administration as well as our parents and students uh have a safe and happy uh Thanksgiving take this time to uh enjoy it with your uh with your family uh one of my favorite holidays for sure um and other than that that's really all I have uh next at be Fay Haven that's right is uh F Haven still in the tournament yeah they're going to the Super Bowl they won they beat Hudson they beat beat F Haven D beat F Haven so we'll see sounds good our next uh scheduled school committee meeting is Monday December 11th at this time chair will entertain a motion to adjourn always an order never debatable I will second motion by Mr nun second by Dr Jenkins all in favor I I opposed motion carries unanimously thank you everyone have a good night thank [Music] you [Music]

um 10:30 a.m. to 12:30 p.m. the E thinging is our way of saying thanks to the community for all the support that we've received over the years this event is made possible in collaboration with the Abit Tech culinary program and donations from student Min lastly AC is beginning preparations for annual breakfast with Santa this event will take place on Saturday December 13th from 8:30 to 12:00 the event will include breakfast holiday crafts and photos with Santa the event is hosted by the a students and staff thank you all for allowing us to share what is going on this holiday season at have a wonderful break and stay Thank you thank you break here SCH okay presentation superintendent propos 24 25 all right thank you mik you are you changing so good evening everyone um let me start one I've asked the team to make a slight update to the title of the packet I have super proposed budget um initially and this is preliminary budget instead um and the board Might Recall what we're doing this evening is typically about 2 months ahead of how we usually the all like the budget us not until January um so things are still changing kind of in real time as we continue to get feedback and clarifications from Department through around the district uh but I wanted to make sure that the board going into the break and really the city of Danbury going into the holiday break um had an opportunity to um have an idea of what the ask was ahead of our January and so going to the next page um the board Might Recall um I had previously shared a budget calendar um and ask for a review by the uh by the board in a finance meeting dating back to October um and so what you see here is really an illustration of where we've been and where we are going uh regarding the budget process um you will see in December there is significant activity from my office along with John getting out in the community uh whether that is with parents with families staff meeing our teachers our administrators um and we're still trying to line updates with Council and city leaders coming in on new leadership uh regarding the ask as well ahead of January so in uh in blue of board meetings um my office and the finance office will be busy getting out of the community um and one making making our community aware of the ask in how we got where we are um and so in everyone's position for for the 24 25 school year so I I want to start with some initial growth numbers um with the board and the folks watching at home and people were here this evening and so dating back to the 17 18 school year we had almost 11,500 students 11,483 students this was our October submission date and you might recall slides previously shared with the board um while the remainder of the state is continued to decline in enrollment uh we've had a steady increase um to date and um you'll see the difference between our 11,483 and 1718 and a projected enrollment uh for 2425 at 12,300 plus which is a A plus of 800 students um since 1718 and I think we did some quick math on this it's a little over 7% gain um since 1718 while again record remain of the state get continue to decrease in a um these numbers have increased so much in of course 800 students is the size of a middle school in our district um increased so much um that we have received and gained the support needed to open up a new build to of all sets this growth across the district the next slide I want to bring your attention to is growth from my ml population and special c um and this is really where we even further distinguish ourselves from the rest of the state with the highest percentage of ml students in state of Connecticut we grown by a staggering number of 40% since the 17 18th school year and these are the supports We are continuing to try to support Provide support in our classrooms and our schools across the district um these last couple of years particularly during while we've had Co relief monies uh we' worked really hard to try to provide additional Staffing to provide support the classroom teachers uh but also pull out classes uh for U multi language support as well and you will also notice that no the special ed involment has had increased certainly at the same rate uh but the needs have certainly increased over our last couple of years um and you know particularly with our PPS St need to provide social tion support for students across the [Music] district and this is a little bit different from your packet um and so the next slide on the on the floor it says requested versus actual and I would like to bring your attention to the 1718 school year um and again this is given some context and some background so that you understand why we are where we are as a district so go back to the 17 18th school year um our request um and at this time we had 11,483 students in the district our request was 131 million plus and we were funded at a number of 120 128 million plus and you will see the other column mean difference and that was the Gap versus our ask versus what we were afforded um uh locally here and you will see those numbers going down um and so every year was 135 we received 132 139 we received 135 U and then I want to bring your attention during the enrollment years when we really started to increase um particularly during the pandemic when we got up to 119 118 we went down um because during co uh we did not have a lot of movement just for that one year um but then we got another B moment again at 11,843 12,19 12,1 14 um this number is 631 up to this year with an anticipated increase for next year and that's where we landed on 800 plus number the reason why I'm pointing this out um there's a couple of things um one you will see in 2021 2022 school years in that significant Gap uh where we did not come close to receiving our ask uh we were fortunate in that over the years particularly since 178 18 uh my Administration uh the administration that I served under with Dr sa um there was an ask and the Gap was always filled with Alliance was filled with title one was filled with title two and that's how we were able to address the enrollment increases AC cost of District then when we started to receive even more students the quite frankly the S fathers came at a critical time um and really served as a life boat we had in our budget book last year if you recall the analogy um it came at a critical time to um address the multi language growth that we were experiencing in the district um address and provide the support to our um counseling department PPS staff for social motional growth but really just address overall enrollment growth across the district particularly at the 6 68 level and the 912 and so during the 2122 school year we were able to again address that Gap uh that needed to be filled with uh we articulated last year and the year before and the year before on the previous administration that this financial cliff was indeed coming without a significant investment locally and from the state as well um we've worked really hard when I sawe mean the cause um the Connecticut Alliance for urban superintendent um pushing and advocating for acceleration of funding uh from Alliance um that did not get get accelerated at the speed or rate that we were hoping for U but there are additional money's coming and I going to make sure I speak to that um at the close of our presentation this evening and so we have been able to the point being the address the Gap that exists in terms of money needed to for Staffing and to support student needs has been filled with Esser over the last three years and that Gap where you see 4 million 10 million 12 million 11 million S3 S2 and the initial Co relief monies fill those gaps those monies at the end of this year June 30th 2024 will be ending and so what this slide does is really articulates what I just mentioned right and so again you will see the columns school year 1718 the this was at the end of your packet initially but was better to Grant Revenue subtotal I'm sorry it's the very last page reshuffled it so you'll see the columns at school year Grant Revenue sub total the city amounts and the total District budget and when I say total District budget we are referring to all the collective grants um that are um used to help support and provide uh funding for our staff across the district so that includes Alliance uh that includes title one two and three um and during these certain years it also included es and you will see um we enjoyed the additional monies uh for a couple years at 187 mil 192 million 205 million 218 million 224 million and you'll see these last 3 years those monies beginning to decline uh because that is reflective of our eser monies uh that are declining and as you'll also see articulated in the graph um it is the eso monies that will help it to fill the Gap and at the time so this is and this is gone back to the slide it says The Cliff it's like this table here and now everything stays in that's the second page should be right there you and so on this slide in our budget book from last year it was really important for us as we were in the middle of an ask for the 2223 I'm sorry for the 2324 school year um and at the same time um using revenue from our S2 and S3 grants we thought it was also important to articulate um and find a way to articulate for the community um what our reality project projections and what those projections look like for the next couple of years um this is where we are now so looking at the 2324 school year um we are in the last year of our S3 Grant and that um is represented at the top of 11 11.4 million um and I will just stay in this column S 2 has since expired cares act expired in 2122 um you will see Alliance 21.9 it did come in at 22 million this year um Title One at 3.8 ID a 2.8 other Grands totaling 34 million and the 150 million funding need that we had um asked for to get to 223 million.

with the 4M bus transportation provided each day Monday through Thursday but you must sign up to stay and participate visit our Blue Ribbon wall in the main campus cafeteria and the website for more information on all the clubs and activities acit has to offer after school transportation and participation once you've decided on an extracurricular activity register to participate by completing and submitting a p permission slip form to be authorized by the club advisor when staying after school for an extracurricular activity please stay with your designated club or activity advisor until dismissed to the after school buses once again information on Afterschool Transportation can be found on the AIT website and finally this slide contains information on ait's guidance procedures the best way to reach your counselors is through email when needed or By Request counselors will set up meetings and provide notification through email in the South wi ninth grade counselors are Miss Mason and Mr money and Miss sto will be working with all the ninth graders as they acclimate to life at AIT on the main campus upper classman counselors are organized by CTE program these counselers are Mr euwing Miss Dennis Mrs Garrick Miss Diaz and Miss Keane and don't forget to visit Miss regon now miss beton Court in the College and Career Readiness Center in the main campus cafeteria as you begin to plan for your future after AIT that concludes our presentation if you have any questions or concerns about any of the material presented please contact your assistant principal or Mr P we are excited to welcome you back and hope you have a great year Red Hawks

followed in the 18th of December for a regular business meeting again at the ASC at 6 :0 and that uh December 18th meeting will include the public hearing for the levy okay with that can I get a motion to adjourn hold on before we I think we would be uh remiss yes yes we would to leave without congratulating our great football team at Downers North going down to uh compete for the state championship I think win on on Saturday then well we're we're celebrating now stay in the present let's celebrate that accomplishment it's just a phenomenal thing and uh it's a great group of athletes coaches it's really in the community has really rallied around they turned out at the game uh it's just a fantastic ride so congratulations well don't forget the uh first place boy cross country team and the second place girls cross country did a fabulous job from North North is just eating it up right now it's a really good time to be a student at North right now yes my senior year we're doing awesome yes yes and I don't know how they did at the girls uh uh swim they did good yeah they did severes and a couple girls make finals so they had seven events that they were going to so that was a big deal so congratulations to all of those students for working hard and and uh doing their their best and uh we hope that there is more to come yeah it on both sides of town it has been between the Arts activities Athletics it has been an incredible fall uh lots of individual Student Success team success a lot of Great Performances I mean it has been an amazing school year um and it's fun to see kids operating at that top level I did in in my weekly updates I feel like I have to constantly you know recognize a ton of Staff because we have so much success and things going on uh you know obviously the teachers that support all those kids and staff members are putting in lots of extra time this fall in so many different ways as is the administration and support staff uh it's a lot of events to cover and a lot of great uh time going on but uh what an exciting time to be in District 99 yes so congratulations to [Applause] all now we with that no moves second no moves can all in favor I I motion carries we're Clos and don't forget have a

and will continue to be open until 7:00 p.m. of that day still going y okay this isn't how I speak but is this intermission sorry keep going I'm not an attorney just just for clarification um the ballot to be used in the election including the Spanish translation thereof as deemed of the county clerks to be required by law law shall be in substantially the following form with the necessary alteration changes deletions and insertions as may be required by articles 24a 24b or 24c of the election code in the if in an electronic mechanical or electric voting system system is in use for the elections um the official ballot proposition for the 195 million School building bonds shall the Board of Education of Central Community Unit School District number 301 cane and calp counties Illinois build and equip a new high school building including construction of a Career Technical education Labs Fine Arts spaces a college career center special education classrooms collaborative spaces secur Ure entryways and the installation of an emergency response system therein build and equip an athletic Stadium a Fieldhouse and athletic fields of the new high school improved on the site that is issued its bonds to the amount of 195 million for the purpose of paying the costs thereof the election shall be conducted by the El election judges appointed by the County boards to act in the precincts at which the proposition will be submitted to the voters of the district after the El after the adoption the hereof and not less than 68 days prior to the election of date of the election the secretary of the school board shall certify a copy of the county clerks in order to the proposition made submitted to the voters of the district at the election the election shall be held and conducted and the returns duly canvased all the manner and time as provided by the general election law if any section paragraph clause or provision of the resolution shall be held to be invalid or unenforceable for any reason the INE the inv invalidity the invalidity and unenforceability of such paragraph clause or provision shall not affect any of the remaining provisions of the resolution all resolutions and parts of the resolutions in Conflict herewith be and the same are hereby repealed and the resolution be inforce in full force and effective forwith upon this adoption the adoption November 20th 2023 that's train drink some water all right vote no aif yes Fulk yes Hil yes Nolan yes Gorman yes motion is carried next we need a motion in second are required to discuss and approve the resolution expressing official intent regarding certain Capital expenditures to be reimbursed from proceeds of an obligation to be issued by the district so moved second so this resolution which uh secretary will read is basically a resolution that allows us to go back and recap dollars that may have been expended prior to the U referendum being passed uh so that we can go back with 60 days from this date and collect those Capital expenditures where is the Board of Education the board of the community Unit School District number 301 cane and decal County Illinois the district has developed a list of capital projects described in exhibit a here onto the projects and whereas all of the portion of the expenditures relating to this project the expenditures have been paid Within 60 days prior to the passage of this resolution or will be paid on or after the passage of this resolution and whereas the district reasonably expects to be reimbursed itself for the expenditures with the proceeds of the of this obligation now thereof be it and it is hereby resolved by the Board of Education of community Unit School District District 301 cane and de calp counties Illinois as follows the board hereby finds that the all of the recital contained in the Preamble of the resolution are full true and correct and does not incorporate them into the resolution by reference the district reasonably expects to be reimbursed for the expenditures with proceeds of the obligation the maximum principal amount of this obligation is expected to be issued to reimburse the expenditures is 195 million all actions of the officers agents and employees of the school district that are in Conformity with the purposes of intent of this resolution whether taken before and or adoption hereof are hereby ratified confirmed and approved if the section paragraph or revision of this resolution shall be held to be invalid or unenforceable for any reason the invalidity or unenforceability of such section paragraph or provision shall not affect any of the remaining provisions of this resolution all resolutions of Parts thereof in Conflict here within be and the same are hereby repealed and the resolution shall be in full force and effect for withth upon its adoption adopted November 20th 2023 description of the capital project the building and Equipment of a new high school building including construction of a Career Technical education lab Fine Art spaces a College and Career Center special education classrooms collaborative spaces and secured entryways and the installation of Emergency Response systems therein building and Equipment building and equipping the athletic stadium and the Fieldhouse and athletic fields on the new High School site and improving said site all right aif yes Fulk yes Hil yes Nolan yes vote no Gorman yes motion is carried our last action item uh we need a motion and second which are required to approve real estate purchase agreement for the purchase of real property located at 9 North 636 Illinois Route 47 as presented so moved second so in front of you you have a real estate purchase agreement for uh $5 million2 um and $5 m2250 uh this is a property that we are requesting to purchase as you're aware last month uh we heard from um Glen Ericson who is our engineer uh we ging the flood plane on morison road as we began to work with the flood plane we had talked to the forest preserve um basically to see if we could swap some land when we first found out about the flood plan and realized that it could uh cause some challenges for us in terms of placing a building on that property uh the forest preserve was unable to do a swap there was a problem with the um core of engineers the um core of engineers actually has some mitigation elements that they require for them to to complete uh which HS holds up the property for about 20 more years and so because of that the other issue we had requested is if was there interest in purchasing the property at that time um at this time there's we don't have a a formal you know agreement with them or anything like that but they are somewhat interested in the property if Rec call where horison is currently located it is completely surrounded uh by Forest Preserve on all sides all three sides and so there is some interest there in terms of that but that mitigation for the wetlands that they have put up near the property was definitely a challenge for us in terms of being able to um get some kind of a swap while this was going on and while we were working through some of the challenges of the property uh we also heard about the r Crossings being concerned other community things we happen to get a very good opportunity I always feel like you know sometimes that opportunity comes forward for a reason we heard about a family who had a trust out there for some property that was located in our district and we had the opportunity to try to see if we could work through an agreement with that family uh the property was located on R 47 uh it's it's a good location for us directly on R 47 it also um comes all the way to our current property at Central High School or central campus on the backside right off at Alor and peace Road and so it extends that full G it and so it does allow us to have some property that's on central campus located to it in order for us to share it um these discussions have been happening in close session primarily because we were in negotiations with this family it's not something we could talk about uh openly as we were trying to work through the negotiations uh we were able to complete those negotiations and actually just receiv received the final copy on Sunday of this week so it was very very close to get it into this board meeting um but you know with the potential Road boox of rorison road I think we had to come up with a different solution um this came along uh for 307 Acres it's a lot of Acres so we have to ask ourself what are we going to do with that part of our hope as a district was to actually uh shed some of the front end of that for commercial property right on about 47 at some point uh not right now but it does give us a much better approach to be able to place the property or a school whether we have a high school or we end up going to a middle school elementary but for additional property uh to place it on there it's very desirable it's right on Route 47 uh that's kind of the center of our district so when you think about the location and actually having the opportunity as the district grows as we see kind of the urban spraw come out here and we know at some point that will be a very beneficial location for our district so as we're looking at really what's the best for our district long term you know not tomorrow but long term we're trying to position ourselves in a very good position we do believe that this property positions The District in a much better uh position than even the r and Road property did just by the pure location of it and being close to our current central campus we can share other facilities other elements uh with the if the Middle School were located there should the referendum pass it does provide for a great opportunity for some collaboration with some of those elements as well so it is my recommendation at this point in time that the board does approve uh the agreement here that you have in front of you none of that's on a flood plane uh there's a very little itty bitty flood planes three different spots but nothing that will impact any of the site we've already looked at that um and I think you know I think it's I think we can I can say you know if we move forward with this land I mean the goal would be we don't wouldn't need to hold on ideally to be clear right we can't predict what's going to happen in the future but the goal would not be to hold on to any other land we've talked in Open Session information last time about Plato we've talked about Burlington right so we've talked about that you just mentioned the existing land that we've had since 060708 whatever year that woron right woron was 2006 I think so many years but the point being that the goal isn't just to continue to hoard land and become a real estate Barren District because that's not our job and so I think anything that we choose to do um if that's what the board so chooses is going to be with the goal of continuing to shed what we don't need whether that's at a new piece of property however that might look um and to make sure that you know as paradoxical as this is we're talking about an $195 million ref rendom we're talking about five plus million dollars for a piece of land on top of the land that we already have which I know is jarring at the same time I feel like we're I feel personally like we have done as good of a job as possible maintain financial resp responsibility to the district and to our taxpayers especially when we wait one two three years the prospect of high school is no longer feasible we know that the cost will continue to rise this is a window that we have at this time to really set the stage for the next 20 potentially plus years for this school district so that we can have some stability from a building standpoint we know there over the years there'd have to be some Readjustment we know that I get that oh I think that's a good point I forgot to mention so part of the challenge of the r and Road property was that if we were going to change so we we couldn't swap we didn't know if we could sell it so we talked about well could we have um somebody come in and actually readjust the flood plane it was done in the early 1900s so Glenn ericon who is our engineer uh did say he thought we could do that that would actually push it back a year would require Kane County and as well as it would do the Ary core of engineers and that's about a year process that year process if you look at the cost I asked our construction management company what is the cost of construction when we did the 195 million that was based on factors to get it built by 26 27 school year if we go beyond that 26 27 school year is an 8 to 10% construction cost uh estimate right now which means that we're talking 15.6 million to somewhere around a$1 19.5 million addition at that point it becomes almost unfeasible to be able to do this as a district because that when you add that cost you well over 200 million dollars to have to look at that um part of that challenge right or part of what we refer community members is they prefer to have one high school not two we did talk about building two smaller high schools that was not the pref uh preference of our community members I know there was a question about the 20 classroom Edition the the 20 classroom Edition was put on this year primarily coming out of the focus group we cannot fit sixth seventh and eighth grade in that building without a 20 classroom Edition the classes coming up are larger than what we're exiting out of our high school so that the time crunches is there the other challenge with our current High School is cafeteria is too small the theater's too small there's not enough parking um so there's other challenges that we have in front of us but the issue isn't just the high school the issue is also our elementary school and our middle schools every single school we have with the exception of Central High School is close to capacity or over capacity we have mobile units at all our elementaries mobile unit at high school um so those challenges I think really one of the reasons we look to say is there other land uh worris Road was another year out if we had to do best case scenario best case scenario could have been longer which meant additional costs add to that of just done construction costs alone I think you know I I just want to say out loud that you know I I think that you know the seven people six tonight but the seven people we've had very good conversations in close session we've had conversations very clearly in in an open session about this and I I think that you know what was happened a year ago with the focus groups and what came out of that um you know I wouldn't want there to think that this is being done flippantly I mean I think that there's been a lot of thought a lot of careful consideration for a variety of options which again four different options we had in the focus groups over a year ago at this point which is kind of what propelled us forward with that plan um at the end of last calendar year for the initial uh referendum that did not pass and what has continued kind of to to move us forward with that as the ideal option at least you know as we talked about it so agre concur yes all right Mandy Fulk yes Hil yes Nolan yes vote Yes aif Yes Gorman yes now the motion is carried next we'll move to information items first up is the enrollment report so in your board packet you'll see the enrollment report um not sure I need to go over this every month I feel like this is a standing item whether there any questions regarding the enrollment report I just like seeing it so yeah is that just for future reference is that something we could put in the consent agenda would that be we could put in consent so it's not specifically addressed just so we have access to it I'm fine with that I'll let you guys talk about that yeah I would agree with that thanks I like seeing it too and the trend all right next uh the new high school design build update so just just an update on where we're at so uh Steve Nelson myself um have been working a little bit with our department chairs at the high school uh dependent kind of just asking them what is it you would want for furniture as he's continuing to kind of design this out for our Focus or for our next focus group uh we'll bring out the 3D model for our community members to see uh so we we went Department by Department to see what they needed to make sure the locations that we currently have in the design are appropriate see if they had any questions anything we could add so we had spent most of early part of November doing that it was two full days of information uh just trying to gather to make sure that we're doing the appropriate um elements they're currently working on trying to clean that up and then a 3D model for us to take a peek at so I would anticipate that in December or January you'll see that come to the board as well as we'll do a focus group of of community members being able to come and take a peak as well as well as an additional flyby by three 3D awesome all right next one to the E Sullivan Consulting contract so the EO solvent contract when we talked last month um the board did approve me moving forward with this as long as I was able to adjust the elements based on District knes I was able to get in the contract that at any point with 10day notice without CA that I was able to get out of this contract as well as uh they could get out so it's mutual in terms of both of us getting out of that contract but otherwise the contract is as it existed U last month there is that the out clause that you had requested so I've already signed that because you approve it last month but it's more for information and I would just think I would I mean I would still encourage if any board members if I had a question about something that I saw come out or some sort of Engagement to just Reach Out to me y next up are the draft calendars for 2024 to 25 and 25 to 26 so um we decided to go with the two-year draft calendar just because I think it gives our families a better approach to be able to look out two years I'm going to talk primarily about this for next year's school calendar there is a a board mem for you but I want to talk about just a few points here um we did send out a survey to All Families and the staff to kind of get their input to see where they were at relevant to just to see where they was at um regarding some questions I have a result there so you can see them I'll talk about a few of them as well and then we pushed a secondary uh email out to all staff on November 13th with just a few more questions clarifying A few things to make sure we could hone in uh the best that we could so I'm going to talk first about what you're seeing on both calendars just so you can kind of see that so you want at version one and version two you'll be able to see what both calendar state so um both the family and staff felt that starting on a Wednesday was imper imperative I think that starting on a Monday was not good they'd prefer to have that Monday Tuesday kind of teacher Institute day Wednesday have students come uh it's a nice transition into the school year they're not coming in for a full week that was kind of problematic so having that Wednesday Thursday Friday uh was something that both parent family and um staff had you can see the percent um that individuals have listed in the barograph that we have there so we had for that um students start 68% of families actually said they would prefer that uh and I combined for that number the Monday August 19th which is the orange and then later than August 19th so some parents actually wanted later than uh August 19th and 68% in those two combined uh was the families for staff uh Monday August 19th was only 17.6 but that later than August 19th we had 28 so those combined was 46% the next highest one for them was Wednesday August 14th which was 43.2 so based on where parents were at and being a little higher than the Wednesday August 14th we went with my recommendation will be to start a week later than what we normally would do so you'll see that in my version two calendar um kindergarten we don't have on there yet there's still discussions we're meeting with kindergarten team uh we met last week we still have a meeting coming up the Monday after we come back from this break um to kind of talk about some of the um time they made need regarding how we had done kindergarten this year um and we really haven't honed in on them yet so we may push back a kindergarten start but that will come forward with the action calendar and I will give you an update my weekly update when I just kind of give you information to let you know kind of where that landed we do have an August 30th teacher Institute day um we did get good responses from our faculty on that I think it's good for them to get kind of going and then it gives them some time to reprieve catch up have two days in service three days off we go into a four so now we have a three and a four which is a nice graduate release getting kids ready it also gives the staff time to work on planning and adjustments that they might need one of the things that I heard in my listening tour her one of the things I hear every time I talk to teachers is you know what can we do for you how do you help give me time I need time time time time but we can't make more hours in the day so how do we get them time was really the essence of how do we hear them and how do we give them that time that they might need to plan for instructions that August 30th teacher Institute provides that time that they may need as they first start getting going uh Thanksgiving week was a huge um piece for both our families and our staff uh for the week of Thanksgiving we had 57.2% of our parents request either no school um or are they had no preferences or conferences no school for students so huge piece 57.2 said either no school or conferences if you add that other 11% we're at 68% of the parents wanted Thanksgiving off uh for our staff uh 45.6% of the staff said they want a no school uh 9.7 said they had no preferences at all and 24.9 said conferences but no students for that week so again we're bending on the side of those blend and so we're requesting in that version to F full Thanksgiving week off Dr it used to be that way right I thought conferences were money conf I don't know we've ever had staff off yeah I don't think we've ever had all staff off on that not no not the staff but the kids yeah okay um yeah that's different so both St Charles and Geneva are closed for the week of Thanksgiving as well so we're trying to marry up with some of our neighboring districts both of them are closed uh District 300 does have conferences that week but no students that week um and u46 M tabber are only partners that actually have students on that week so U there's some impacts with some of those districts um the january6 teacher Institute day that's a new request this year as well uh teachers did indicate that they' be very help to have some time to prepare for the second semester as they're coming back for some last minute changes and actually in version two you pushed back we're actually pushing back that second quarter into maybe after the uh break so it allows the teachers time to do some things that they may need to do after they're coming back from uh the Break um a couple of the other districts within our region do do that um I think St Char does it uh did Geneva we'd have to look but a couple of our districts also did that as well uh spring conferences we've positioned conferences to be the week before Spring Break um for the last couple of years and it's been well received uh so basically we are recommending that we do the exact same thing the one addition we did add here is the half day sip days again it's it's trying to find the time that teachers need um and so those half days allow those times kind of scattered between second quarter third quarter and fourth quarter to give teachers to be able to do some of the things that they need to do just to you know work with their colleagues to talk about things that they need to get done to work on their own planning and some of those types of things uh when we asked parents because that was our big question for families only we I did ask families only how they felt about half days or early release days and we had 58% said I'm okay with them 42% I don't like them so we had a better percent that said they were okay with it so uh we lean toward that to try to give our teachers what they needed to have so do we do we think the I mean even pushing the semester back this is the calendar that I was on it was always the finals L up to MLK that was just what we did and that was that would have been historical for years and years and years um do we anticipate any concern on the part of the teachers or did you get any specific feedback I mean it's not like we're doing them the first three days were back that would be one thing um so I think shifting how they realign you know studying for the semester however it is that they're choosing to do exams are we going back to traditional exams are we not again no we're not going back to tradition we don't anticipate that happening I think that for us basically learning is all year right learning is a progression we do have semester classes that semester class ends and then you have a new semester class we did hear from some staff very minimal staff that they wanted to try to equalize those quarters initially we had the end of the term at on the 10th of January which only gave those four days but we felt like that would be lost instruction because they come back and they would just do review and it' be done uh so we wanted to extend it so we did go into the 17th to ensure that there's instruction going going on and they can finish up that quarter or that semester strong so we did extend it on version two to the 17th um to try to give them some extra time based on just a few Stu staff members conversations that we had seen come through on our responses um and so and we did try to equal as you look at the bottom we have 43 days in quarter one 43 days in Quarter Two by doing that when we push that week back is we try to make it back to right equalizing at 42 and quarter 3 and 46 and and quarter 4 uh we did try to equalize that the spring semester we're not as worried about days because about seven days go to testing when you take all the Illinois State assessments you take the screening you take the AP exams you're losing about seven days so I think there is some play you could do in the second uh semester just because of those those days um for for the difference between calendar version one and calendar version two uh obviously August 14's the start date on calendar version one this does align with u46 District 300 303 which is St Charles bavia kin and most mid valleys the only one that's going later at this point is Geneva uh Geneva got the same feedback as we receiv received from parents and so Geneva is also going back a week when I talked to um Andy who's the superintendent there I said how are you managing your students he said we just bus them so I did talk to Pam Porto to say is is there a problem busing our kids that might be in a regional program might be in the mid Valley she said no we follow their calendar anyway so if their calendar starts no no big problem so she does not feel like that should impact the date we start we she feels like we can manage that very easily within our own District um conferences October 10th 11 families responded the survey that they were they prefer conference to be held earlier than later um but our teachers really feel like they need more time we do ask our teachers to really spend the first week or two getting to know their kids that sense of communication understanding their kids doing those things so if we push it really tight it is hard for them especially teachers that have 155 students on their load um sometimes it's difficult to get to know 155 students that they need to have so that was a give and take as well for calendar version two um you can see we're starting a whole week later on that Wednesday the 21st conferen is have been pushed back to October 24th 25th which is a little bit later and I know they were two years ago and this year we obviously pull them yet back even further because we started that much earlier too y balance Quarter Two ending January 17th without the end of quarter 2 semester one would be 20 days shorter than semester 2 that's why we had to to shift that to try to equalize those days um the other thing you see on it's a little bit odd is the um going to maybe to trimesters that's on there as information we have not made that determination in the report card committee that miss burkmeyer is working with the elementary they really would prefer trimesters over quarters and again our philosophical approach is that grades are really a progression of a students's learning especially at the elementary how are they progressing in their learning so I do have trimester days there they're more for information so you'll see them kind of you'll see quarter dates for middle school high school trimester for our elementary which is uh shown kind of in a parenthetical on the sideline and you can see them in the center piece there but it's really providing then at three times them communicating with parents on specific grades uh for GR for elementary that'll come back as a final for um December but right now they're still working through some of those we talked about that either last year or the year before about trimester r a lot of our schools in the area do that especially K5 and some of the middle schools so when again we talked about how much work that takes out of teachers in prepping this um and just the amount of time that goes into those assessments that they have to do and how much to be fair when you're doing that four times a year how much you're losing if you pulled one of those out and spaced it out I I think you anory right you look at art art only sees their kids uh one time a week for 45 minutes so when you take nine weeks you see them nine times so in that quarter right and so trimester gives them a little bit more time music sees them twice for 30 minutes a week so having having a little bit more time for them helps them kind of uh determine where those kids are at as well um and then the 25 26 calendars the version one parallels the version one 2425 is just corresponding dates version two parallels it's just corresponding dates my recommendation for the board of education is version two both of the calendar for both years that's my current recommendation any questions that you might have for me just seems like it's more balanced I was we take a look at it for Action next month I was a big proponent when we shifted you know three four years ago to having semester one end before Christmas break but that's when we were doing finals and exams like probably everybody in this room went through right so my question on that I guess it's not really a calender question but how are we making these kids College and Career ready well not career ready College ready not giving them the final exam or even a midterm exam when colleges have that well most colleges don't have that they have projects or papers um many many colleges don't go and they still have projects and papers here but it could extend and giving that week and a half now not the four days allows them to come back and do those things um at least that's what we believe um but I don't I mean when you look at colleges today that is not usually generally what they're doing now they're doing much more of papers projects those types of things they're not doing a multiple choice or sit down answering a question kind of final there probably are some contents that do that uh but for the most part that's not the standard we're not putting the students in a situation where they have to work on a final project over Christmas break are we no it sounds like it' be Standalone project when they come back and there are I think it was Rosary one of the schools in order for that parody of the semester their whole week when they come back from Christmas is is like problem based learning so it's like the whole week is just based it's a circumscribed week of specific projects in all of their classes that just kind of serves as an addendum almost to the first semester so have their finals whatever those final things are and then that's just what they did for that so I think they're creative ways to do that I think giving the teachers you know AP classes are going to be different than other classes and that's you know as long as the teachers feel comfortable that autonomy and that I don't have an issue with that I like version two best I have one question for the teacher conferences is having the conferences the in the end of October was that enough time for teachers to actually learn their students and you know understand their students and how they could better impact the students with the conference well we've always done quarter conferences so your trimester if you look at version two if if Elementary goes trimester their trimester is until November 15th so for those K5 it's much later the quarterly ones so for our middle school high school folks it'd be October 23rd but compared to this year it's way later than it was this year um so I think what we heard from staff this year was there was concern that it was way too quick they prefer to have a little bit more time um and it's the end of the quarter so at that point you you generally give them a grade so we'll be giving them conferences on those grades that theyed to be clear we can approve the calendar for two years from now and if there's significant feedback about one or of these situations we can obviously shift that I'll be really curious to know too I mean you know how much we've talked more years ago even pre- pandemic and the pandemic too so with more half days with more specific sip days how much that is going to be entirely left to the teachers to determine at A Team level at the high school for instance or at a grade band at our schools or how much of that is going to be directed scheduled by do let's say or building left of the buildings how much of that will be you know our own time and how do we balance that so thought was the blue which is the teacher in service days would be directed by Administration whether it be building or District the yellow for the teachers to have time that was kind of our thought to try to give that time back to teachers half days is is before lunch correct yeah it' be whatever the half we used to have early dismissal we used to have half days used to be years ago different but now it's just the one and that's before yeah we don't serve lunch so the advantage to this also version two and it could be version one the the half days the advantage to half days is it Prov us the opportunity finally to give inservice to our par professionals our lunch workers our administrative assistants sometimes it's difficult to find time to actually PD them given that professional development this does allow us that time that they need to to learn and to be professional developed in terms of their own careers so there's one one group of kids that um may not benefit from having the semester end uh until after and that's the um the group of kids that are applying to colleges um because uh a lot of the early action schools um they'll get issue their decision like like UI and Michigan and Ohio State like the the big 10 schools that are in our region um at the end of January so as it stands now the the students have their e they apply early action they get their grades that they can submit to the universities so one more semester is worth of grades that can be considered um and that that can cut both ways uh it could help it could hurt but um uh that that's one one group but that's just one small group out of like you know the whole school district I just wanted to put that out there that do you know what those early action dates are usually are they later January they mid January they they they're late late January for for um some of those schools I mean some of the schools early action they'll they'll decide like right now you know November December so uh I'm just saying that um there are a number of schools that uh I know our students frequently apply to Champagne is a big one um that one uh will um make the decisions end of January so um you know as it stands right now it it helps those kids um if they they if they have a great semester their senior year especially because the classes are usually the highest rigor um and so to be able to have that last semester uh factored in could could help them it's just something to think about well maybe we'll ask the counselors so some of our counselors to see if they have those whatever universities that might be because they should know that and then we'll try to send some information out so you know that yeah in preparation for Action so we'll pull some of that just stick a peek and what's the date it's a late January I feel and I don't don't know how it goes we might be okay but if it's mid January it could be a problem so and then to confirm you said if we go with version two we would be starting a week later than most schools around us everybody but Geneva but Geneva but we would still have our students start their programming so if they're in Mid Valley they're in u46 they're in District 300 the well some of those programs we would still bust them we would fall the calendar of the school that the students are attending and Pam portal felt that was not an issue that she could absolutely do that the only thing that stands out to me in the 2526 calendar is seven straight five day weeks of school at the end of the year with one early dis with one half day that's a lot of five day we've since I've been on the board not at seven weeks of five days of school next year um for the 2425 um it there's uh the Good Friday day that we have off that cuts out that that uh April 18th but then you know after that we still have five weeks with one so seven weeks is a lot of weeks part of that is remember we do Illinois assessment of Readiness we do fast Bridge testing we have is AP testing so even though we're having five straight weeks it really is very broken up in terms of it is not about the students I'm more worried about the teachers my teacher friends having that many five day five day weeks is exhausting for my teacher friends who often will take their own personal days in the middle of that because it's just really challenging so I think that's just something to keep in mind because as it is right now we end on a Tuesday the second on the current draft of the 2526 next calend next year we'd end on Wednesday so I'm wondering if there is an opportunity to put a Friday May 1 kind of break up that seven period and a full day instead of the half day that's on the 29th just something to consider to break it up by law we have certain criteria we have to establish so the yellow days we have to bank X number of hours order to get the half days and those don't count against a full day um if we put a blue day in we have to move the day at the end of the year oh no that's I'm saying we have right now on a Wednesday for next year and the following year then I'm talking what is it on Tuesday so I mean it would still put us on a Wednesday finishing the school year yeah so I mean that's all I'm saying that I think it's something to consider and to be fair if our teachers if our you know CA leadership takes us back to some people and they're like we don't care I don't care I mean I'm GNA you know seven 35 days in a row of school is a lot is a lot of school pleas I think teachers want to get out so I don't if that's I'll I'll fine with me I mean i' find starting on the 12th too so like we have uh we have what up Wednesday coming next week so we'll ask that Wednesday find that answer out for you so we can we can ask that question at both levels curiosity thank you yeah move on to accelerated placement Act books books' curriculum direct of books give us information about that just to provide an update to the board um this is obviously based off the act that Illinois passed that we need to follow the accelerated placement act that automatically enroll students based off some obligations with test scores uh that have happened you know within the the past year and we have moved forward with this we have put it in place just to make sure you all know that we are following it we have placed kids in the core subject areas and then by law it also parents have a right to make a change to their child um course load and so we've provided an access point of a Google form that is organizing that feedback to come back because we as uh a school district recognize the balance that needs to happen in a child's life and this act May uh be a little bit more rigorous on the placement that it's causing to happen and we still want our students to be well-rounded individuals that are active participants in clubs activities um even recognizing uh all our family backgrounds are different that there might be outside obligations whether that is taking care of a younger sibling or um other religious or club or activities that don't happen within our school indoors that they can have that kind conversation as a family and be able to come up with the best balance for academics and rigor in combination so I'm just here to report that we are doing our best um of course with a new process going there are lots of questions happening there are um obstacles and and you know there could be a mistake here and there but we are learning through that and and moving forward so um we are on track still with scheduling and and all of that at this point but wanted to make sure that you were aware that you know the automatic placement is occurring and that impacts just to be clear the students that will be 9th through 12th grade next year so our current eighth graders and through 11th grade as they're selecting schedules right now that's what we are talking about for the student body itself can you give the criteria that places them the Accel the actual scores no oh me exceeds oh so yeah so the the other side of this remember yeah I was just like I can't remember I don't know all the eighth grade ninth grade 10th grade and 11th grade scores for meats and exceeds on every uh subject matter but it is any student who meets or exceeds on their math is going to be moved forward in math and science anybody who meets and exceeds moves forwards in their Ela and social studies so this is a large group of students Within our education system because uh I don't want to brag but like our teachers do a really good job on preparing our students which is a really good thing um but on the other side you know it's we've got to balance that social emotional anxiety thing of we don't want to push the kids so far so fast without that um example an eighth grader who is scheduling at this point just the step of becoming a freshman in high school is a learning curve in itself and we understand that and that's why we've been trying to send out messages about the importance of of kind of pausing for a second whereas in the past recommendations occurred get like that all of those steps happened um but we really want to be intent on that and this does not remove our practice of counselors sitting down with every single student individually to talk with them one onone to really have that in-person conversation to meet their needs so we still have that in place which will occur in the coming weeks because that has not started that's going to uh start here after our Thanksgiving break that's coming up and so there will be another placeholder of like we can pause for a second and make sure if there needs to be an extra communication or or some type of conversation that needs to occur um and it's also the time when we check uh graduation requirements you know that happens every single year through the process so this is not a forc situation of of change changing graduation requirements or any of those things this is really about um following the the rules that we've been given by the state um and making sure that we also have provided parents with that ability to you know make an adjustment as they would like yeah I can I can speak to like the um the form that was given to the parents um uh like I I had some confusion about it but I got some really very responsive from from the administration when I reached out and um you know that they helped me out through it so so that was great I app I appreciate that thank you thank you all right next Athletics and activities director J give us an update on Athletics and activities good evening um I know I mentioned some of this but again just a quick recap we had uh Ryan C and Abby Burke as we found out earlier went down competing at ihsa State uh they did a great job representing Central uh Nicole sandborn Annabella Perez are the two tech crew individuals that have made it down for the Illinois theater um FFA concluded uh last earlier in October there and uh we were pleased to have a national winner in vet science Ravina zilmer was a national winner for our vet science team and our our a team that we took down was actually uh 13th Place overall uh at the National Conference so highlight those individuals we try to get those individuals here in December to honor them but uh that was just a quick recap winter sports are up and running it's hard to think you know you blink your eyes The Falls done but uh we hosted a girls basketball tournament that we uh renamed after Mark gwick longtime volunteer who who did a lot for Burlington Central and our student athletes we honored him in the fall fall in the fall football season and we honored him last week with our 12 team girls basketball tournament that we had here we had a team as far as Molen High School come out uh had a lot of people a lot of positive things to say about what we have out here as a school district and and our facilities so that was nice to see and then uh wrestling cheer dance bowling uh everything really starts kicking off again uh this week so uh a lot more a lot more coming up but uh just wanted to give you an update there and uh thank thank you again for the opportunity and all the support appreciate it quick question how was bowling doing second year as far as numbers we a good amount last year the boys we actually had to make some uh reductions in our roster I think we had uh close to 26 boys come out uh because we don't own the lanes you know obviously for our Sycamore Four Season Sports uh to accommodate all those kids it was difficult and I think we're right around nine or 10 girls right now so you know again takes time but but the boys the boys program exploded and um you know I think we're up to we had 60 wrestlers come out so we've got a lot going on there obviously with basketball numbers we had to make reductions with some of those but you know we're the numbers across the board whether it's a sport minus the reduction of the program or clubs or activities are we're seeing an increase as we continue to grow so kids are taking advantage of those opportunities thanks thank you thank you all right see The Best For Last to facility director youo my thund Vanessa Williams up in the microphone um so the best for last um as you can see our district office remodeling project did make some transformation since last month that worked out very well um flooring's about 75% exterior painting is completed we got that in before the weather interior paintings probably about 95% um still working through some tuck pointing on the exterior of the building just to tighten up that building envelope and then looking at uh modifying that entry after we've kind of occupied it a little bit we might need to do something with kind of modifying a little more of a secure entry so we're looking through some options with that um 20 classroom addition again weather cooperated well we were probably a couple weeks behind schedule but we caught right back up we got all the found all the floor um are poured um so so masonry will be starting this week or early next um we got the electricians on site we got some trailers contractors are stocking up so we can get material delivered and get things going and get it under roof we're in really good place there um Kane County we had a good positive meeting with Kane County on the Plato road development um we did a conference call with them uh last week and they're going to partner with us um on that modification to Plato Road um so to add a wide turn lane that will ENT essentially go from ENT traffic in the turn lane to allow more through traffic it's going to be a better option for our kids and our staff and our families getting around so it was great to hear that King County was going to partner with us thank you Dr mongan for uh being a a spearhead in that and a and a voice that helped with that so that worked out really well um the generator bid um we're working through some scheduling and some um getting the uh um um Scopes written so hopefully we'll bring that to the board next week with a plan for getting that out to bid we still are working on getting an update uh January 24 is when we're expected to receive those generators um so we're working on getting an update on if that's going to still happen um so that'll be a project that'll be going out to bid um Dr Mar me uh mentioned the listening tour uh we've met a couple times um with Dana talking about some of the the things that were brought up some of the questions some of the ideas some of the concerns so working on addressing those um with our staff and making sure we're being proactive in that in that plan um and then just a quick update um capital projects we've had that conversation kind of looking at our building envelopes um parking lots some of those kind of things HV systems so kind of working on plans we've been focusing a lot on the 20 classroom Edition and on the high school we want to make sure that we're keeping up with our building systems on our current schools we're in a great place place um with our Capital project plan we've been using for the last 10 years so just making sure we're staying on Pace and making sure we're addressing those needs and staying in front of that stuff before we start having issues like some other districts in the area um so we're in a good place with that um that was short and sweet any questions thank you been very busy thank you thank you next we'll move on the Freedom of Information so we had one uh for this month from Alam data uh basically uh we were able to comply with the request by to letting them know that we have a statutory coverage it was actually a group out of Colorado that sent the for request sent it over to over two 20,000 public entities um in order to really get a database so our response was very very limited in that basically we offer the statutory coverage that they're interested in and that came directly from our n group that assisted us with that thank you all right that wraps up Open Session we'll take a break and go to Executive so need a motion second to adjourn Open Session my do that now so second okay hang on sorry to move to Clos session for the following exceptions 2c1 2c2 2 C5 2c6 2 C10 2c6 and 2C 21 soov second henil yes Nolan yes vot yes aif yes ful yes Corman yes motion is carried thanks again for coming out tonight

n for the 23 24 school year that's where we are now uh for next year and at this this time last year around January we put our budget book uh these were our projections at that time and so I want to bring your attention to um the column 2425 where it says city funding 169 so at in January of 2023 we anticipated um the 150 million moving to a need City need of 169 uh and let me just articulate it in this way um and the board might recall the 150 million we saying that 4 million we can prepay and so we saw 154 million be in the budget but we were asking for 150 because we felt like we were in position to prepay things for the the next school year so hold that for a second the 154 million with no additional staff was coming very close to and you will see in subsequent slides 154 million with no additional staff and just turning over contract for the next year would turn into $163 million and then with John as part of the projections um the salaries from S3 would help to lead up to a ballpark of 169 so again these were ballpark numbers as of January 2023 around this time last year again these were Forward Thinking projections at that time and now I'd like to bring your attention to the next slide this slide titled ongoing budget drivers and mandates so first I'd like to start with um it upgrades and supports during the pandemic every District um across the state of Connecticut was afforded a grant and grants multiple grants actually uh to provide to make sure that U number one districts had the capacity to provide onetoone support to every student during the pandemic um so we were able to leverage those grants to purchase Chromebooks we were able to leverage those grants to get um devices to make sure um our kids and our families were able to get access at home um and we were also able to leverage those grants to help build up our infrastructure our it infrastructure those grants have expired um our needs however have remained and it's almost like legislation without having a legis legislation um I think we've had discussions in this room okay well Kevin maybe our 5year olds and sixy olds and even seveny olds maybe they don't need to bring devices home once to one now we have since made that adjustment uh but 912 certainly is We Are One to One District 68 We Are One to One district U 45 we are pretty much a one toone District in K3 uh we're asking our staff to share computers sort of a laptop car simar to what we have over here um and we found some efficiencies so that we're not asking our kids to take up home that is also true in middle school as well because frankly we couldn't afford the maintenance on the um on the laptops and Chromebooks uh because we find they were just too damaged and we couldn't fix them and turn them back over to students in time with fash show but the point being the uh it's a new cost given where we are as a district the 25 cred is to graduate and although I I I'm assuming sometime soon this is something we will not continue to mention but it was not very long ago that we just moved from 21 credits to graduate to 25 that comes at a cost it's for additional credits for um our students to graduate which requires more staff um at our 912 level and uh that has certainly been added on in addition to enrollment growth at the high school and so we further exac it's so we further exacerbated the issue with enrollment plus additional credit the graduation the scl supports and staff needed should I switch this one up is making it way down thank you and soal supports and staff this is another I think as a district we will always need guidance counselors and support staff to help our students um provide social emotional support for students uh I think this is even more true post pandemic I think this is something that we have realized across the system um and we were struggling of course at the high school just to maintain our normal ratios uh not to mention the social workers and psychologist and gu hous Leed across our other builds across the district school safety enhancements and when I say safety en enhancement certainly I want to start with Advocates and certainly we've made some increases over the last couple of years uh but there's also been U infrastructure that we've had to invest in as well um and so that infrastructure um which has included some um many construction across the district um as well as some opportunities to pursue some grants obviously that was not um that was not covered by the general budget especially population increases um multi language population increases we talked about both the new AR program and certainly our initial investment in that at Big investment we will not need the same type of investment again uh but it will require ongoing maintenance as we have to uh replace periodicals for over the years and we want to of course continue to invest in professional development that will not necessarily mean professional development for the company but it's an internal PD that's going to continue to DVD for St and then of course our big driver which I I don't know when this will stop and that will be the ongoing enrollment growth that I think this wonderful Community will continue to experience and John is going to bring you through the next three slides uh which are budget drivers for the 24 25 school I think thank you Kevin um so you know every budget really has a every year has its own story own message and um really are two messages this year as you've heard uh the decline in the the co grant money that's the big story and also the um the continued growth R growth especially uh the overcrowding at B high school and um I thought we thought uh the best way to demonstrate that um to strip those other things away just for a minute and show you the basic budget the operating budget you've heard us call that um keep the lights on budget kind of thing I like to describe it as uh the current Year's programs and services next year without perhaps these extra things so what you see there up on the chart in the first um what we did was we locked in so to speak the budget that was adopted hereby Us in February and amended uh in July when we realize the savings weren going to be what we thought they were so you can see that there's 150 million that's what the city council approved now the only thing that's different about that First Column from what the same is uh the bottom three numbers and that's what we did when we realized the 4.7 million wasn't going to materialize um we did three things uh some of the staff positions uh we moved to the alliance Grant $919,000 because we by then we knew it was going to be more than it had been the year before the second thing we did was we actually cut some of the themselves we call cut utilities uh we cut some of the supply program budgets that the principles had the program leaders had that's the middle number that was 764 th000 and the third thing we did was we asked the city to release some reserves for 3,44 th000 those three things that's the 4.7 if you looked at the book from last year that's the number we've seen so that's logged in on this chart here the middle column is what we expect to spend this year now in the financial reports you've heard each month uh the messages were on target we're doing what we plan to do uh the staff we have the staff and programs and services so you can see there that what we expect to spend uh is pretty much it's right on target with the budget except we have those uh three things uh going on particularly the the city money so you can see that we expect to spend this year 153 million if nothing else changes now uh the point here is in the in the slide in the column on the far right if we take that $153 million spending plan and what will that cost next year we know what many of our Sal are for collective bargaining uh we have a good recommendation on our health and dental insurance from our consultant you know what that should come in at uh you know what the bus contract is uh we have a good idea on the inflation and the cost the supplies so this year's program of 153 is estimated to cost 163 next year now that that seems like a a big in well it is a big in 10 million but on a percentage basis it's 6.3% so that that's what our operating budget is um expected to go up by next year 6.3% so we wanted to show that first and then I'll show you in a second what we think has to be added in what's changing for next year and um just a couple things to note here um the way the bu was put together a year ago so to make a point to demonstrate um what's going on next year the uh it's projected the same way so for example for many years here the salaries for our TS have been shown in the line purchase Professional Services there's about 44.5 million uh there for tutors like there has been for many years and just look at salaries you need to add that in in both years this year and next year um and the other thing we did differently uh last year was to keep track of the changes remember we asked for a large number of new positions or more than 30 new positions primarily we grow but also because were losing sr2 at the time and most of those positions were in the high school in the classrooms we isolated those requests for new positions on that line that says enrollment impact that's what mostly that was so to demonstrate the 6.3% increase I kept that in the same line going forward into next year so it's on each of those lines it's apples and apples that's what we're doing this year what we think it will cost next year so next Mike so that's U um yeser three the co last Co gr um you can see U what we expect to spend this year 10.5 million that's the Cliff that's what you saw it's not the 11 million we thought we'd have last year because we still have some vacant positions in the in the that were assigned to the grant um so we don't need to carry those forward into the operating budget but you can see there's salaries there and services and that's a big number so when I say uh there's a couple stories in every budget this is the main sport this is the main driver this is the uh biggest reason why things are are going on next and so what what this page though uh shows is we put everything together so what you see [Music] there we um as we looked at things a little closer we don't think um par settlement is really a budget driver the way we thought it it may have been this year but not next year but um the the change in the special ed laws up until age 22 we've talked about that a couple times um we think we will need some staffing uh not only for that mandate but also for the uh increase in special ed students we expect in the preschool program if not the element program generally K5 so uh you'll see there when you add those together about the same amount of money we're asking the city to release this year what $400,000 and then um what we uh plan to do is uh occupy the cartis building uh at the beginning of April a year from now what we we've heard so far is that we'll be ready by uh we don't think um it's smart to wait till July to move in there's just too many things you have to think about when you're starting a an academy program like that or a high school operation middle school with 1,400 kids um and so what I've put in there is um one of the one or two of the administrators coming on early with some support staff to help with those plans um and help with the planning get everything ready so they they would come in April according to this budget uh the benefits um that they they would need as well uh and also the cost to operate uh the physical plant the electricity the um uh air conditioning um all of that um taking care of it we think uh it will start to I think about 400,000 uh will be the cost that's our first estimate that's going to be looked at a lot closer in the next uh couple weeks um it's kind of hard to to tell as many of you were on on the tour a couple weeks ago that's just a shell of a building or was when we were there the heating system wasn't there any of that so it's that's a number we're going to have to look at closer as we move along um and then um some supplies as well uh just to get things going uh there's a appropriation for that um we also uh continue to uh see the need for technology and security and some of our operations um we've uh we're asking for uh additional safety Advocates uh next year uh some Grant seed money uh to allow us to um get some grants um but we also need more uh technology as we just become more technological K12 uh things have to be replaced um as technology marches on uh and you'll hear more about that as we get into it but um that's becoming a bigger part of everyday experience for for students and and staff uh but the second biggest driver after the eser uh is the overcrowding at gur High School the original plan was to um have that ready uh this this September not next September uh but that doesn't mean the kids haven't come aren't and many of them are here now uh as you talk with principal Donovan and I'm sure we'll have him come in uh to speak more about it um he he needs things like uh student desks and chairs U we need more materials for the kids if you uh he will tell you that if you add simply the number of Juniors sophomores freshman and eighth graders today uh which would be our high school next year that that's 3900 kids so things for that more staff to teach those kids um we also need more buses uh to bring those kids to school every day now eventually those buses will help with the cars uh in Academy move but um we need things now and we'll have more information exactly what that is but you can see there's salaries uh benefits the services number that is uh for school more school buses uh go up there um some supplies as well that I mentioned we will be the first to tell you many of the uh textbooks and word books and things like that are now digital there is a CA to that also for some more traditional consumables um and then finally on the list there um it's probably not the best name CRC academic support staff uh but most of those is to meet the the needs that the superintendent descri with the uh really tremendous grow growth we've had in the English language Learners um over the last few years um number of our Bal positions there both teaching um and some par as well um some moreal language teachers there too that have come in and we'll have a list for you of exactly what that was as well uh but you can see when you start to add all those other things um that's when we we total it down there 16 million um that that begins to add up and that's why I wanted to show the operating budget this year next year I want to isolate that I'll show you so you can see really what's impacting our our increase of these new items I have so before I summarize John's slides this this will be the last slide of the presentation I I just want to make the board aware the packet that you have there are it's one of three budet driver slide that John presented this even and on the budget driver 103 which is numbered yours is not numbered uh and this we thought it was best that you knew that it was adding up and so that's why it was important that we did one of three but you also notice um that one row has disappeared from the original because there were no numbers at all and we made sure that the the final column was also accurate just want to bring your attention to page two um page two after looking at our most recent payroll uh we noticed that our in our Esser pay roll it was not at 85 sorry 8,500 it was closer to 79 and so if my can you go back to page 203 you have the slide it's not titled 203 but you have this SL it's the one on declining C relief monies and um this one initially said proposed 85 8.5 million and then expected 8.5 million we made that adjustment to be more consistent with our current payroll right and so we had vacancies that were sitting in the S3 Grant and so because they were vacancies we decided it was probably best to try to get closer to what the real numbers are today um but those same salaries tomorrow would be an 8.2 and so that's why you see that adjustment there then M can we go to page three or three then last but not least before we get to the summary slide um the Paris settlement um we looked at our projections for next year with rolling over salaries um it felt like we had already captured the par salaries and so that's why we crossed that out and so at the bottom you have a 5 million number we reduce that by 500,000 and then the next two lines which says special education um and for our legislative um that was a typo That was supposed to read special education prek and then special education K12 the numbers are the same uh because we're anticipating four four to five positions depending on where we land with kindergarten in moment and so that one says budget drivers new that should have been right after your budget drivers C and now bring your attention to the final slide which is budget drivers totals and so John had mentioned previously carry forward increases uh with be a plus $13 million and has taken us from 150 million to 163 this is not if we do not have one more student I mean this is really just moving our salaries forward the S absorption which is a similar strategy when the budget was adopted last year all the salaries that were to two as part of the enrollment growth we are asking for the same this year to make sure our schools um districtwide we are continue to uh be supported um and so absorption meaning these the new staff during the last couple years during Co that is 10.2 billion um and then a new items in the budget addresses enrollment grow um so you saw two different as one specifically from the high school um and then the other one for CRC and this is a support sta across the district so that brings us to 178 um.

733 which is down from the initial number that you saw at 179 so the increase of 28 mil7 and a 19.2% increase and so again I'm sure there's going to be a lot of questions happy to discuss um I just want to also add before we finish um and I know John had mentioned um you know we had initially anticipated that the new the new school for the high school would be open in 2425 it is now opening in 2526 and so yes as a community we had a bond effort to open up a new school um we do what we did not have is a plan to educate all of the kids that are coming in right and so yes we have a bond to open up a new building um but I everything is converging at the same time right and I I think we've been talking about this for some time now um number one expiring relief monies so we are here enrollment growth that we have not had to address with local monies and state monies because we used the relief Monies to pay for it that's our reality uh but the new reality and one we have not addressed also is how are we paying for the enrollment growth for a new building so that's 2526 but also address the growth that we have now um and so that's that last last piece the third slide of three where we're talk about also the enrollment gr um and so I understand there's a lot of work ahead for us uh we are beginning to get a little bit more clarity around the additional revenues coming into the district in 2425 and 2526 um typically for Alliance um we typically see about a $2 million increase year over year um as I had pointed out earlier um there's been strong for advocacy for um accelerating fly funding of Alliance we're almost there um has not really been accelerated um but next year uh we will be look to receive a $7 billion increase in Alliance funding um and um in addition to that um we are also mindful of the two leap grants that we have that we hope will not be expiring anytime soon um so those Le grants is a 1.0 and a 2.0 that add up to a little over $1.1 million uh which will continue to help provide supports for learning engagement in tendance program and so any staff um that that are eligible under there also helps our bottom line um and those two major grants uh will help chip away at this ask of $29 million and also want the board to be reminded of we still have monies in our reserves um and so whether we are um whether we have the opportunity to tap those reserves now or later um from our latest calculation um it is our understanding that we have $5 million eligible to be reimbursed back reimburse might not be the right word u but that we can tap at least up to $5 million um again during the pandemic these were monies that were not exhausted during the pandemic because our staff could not and did not go to the hospital and so we didn't we had a significant reduction in claims that's the reason why the reserves were built up during the pandemic um and so from our perspective it's time now particularly given this critical time to go back to tap those same reserves that built up um and so again we see an increase of $7 million in Alliance um a little over $1 million in leap and $5 million that we will certainly um figure to be part of our strategy um in terms of our ask when we finally have a finalized request uh for the 2425 school year um so know when there are questions um I just want to leave it on that note a lot of a lot certainly unpack um and so understand for chair there may be a lot of questions so we're ready to answer sure we'll go around thank you question you said there are some budget cuts in those budget cuts are there any significant positions that are eliminated okay so when you talking about budget cut you talking about the slide that John was referring to so Mike can you go back to that slide and that's that's page one3 right so John can you review that again when talk about the budget cuts so when we came in front of you in July the $919,000 of Staff cost we move those positions into the alliance gr and that's where they remain that's where where where they will be next year as well so there are no budget cuts next year that for staff but um the 700,000 you see up there U it was I believe 60 or 70,000 were utilities and the others were 30% reduction for pupil discretionary mods with the exception of the high school and I think adult education for supplies anyone else Lisa can we get um updated slides with the correct numbers yes sure and um and also the5 million additional reserves that that's not including the 4 million that we're currently asking to draw down on that's an addition to that no we the clarification that we received is there is $5 million without touching anything else there's at least 5 million available for us right 3 million now we're asking for it so there's additional 2 million after that so however you look at it's 5 million total okay that's whenever we receive it okay thank you trying to betim question on uh question on DHS overflow um are those full-time positions and I'm I'm thinking the Overflow work was we were paying overtime to come to that so I I think it's just a terminology um overflow meaning um addressing the enrollment growth at Danbury High School uh and so so it's that 1.1 that sorry that 1,50,000 is reflective of the new ask for enrollment growth for D high school that's what that's for full time yes okay I'll get back to um I just want to clarify something Grant so that's a grant that we're currently getting in the district is that right and you're are you saying that we're going to see an additional monies coming from from that Grant potentially so um a couple of years ago we received our first iteration of leap uh there was a second one and that started this year and and so when we initially put together the budget both last year we had one was not sure if this was going to be a sustainable Grant um it appears to be a focus for the governor and uh the commission of education and given out it this A 1.0 and 2.0 version we are optimistically thinking we can now start to count on these monies for the fful future so that's the only reason why I mentioned it we Ser I think for the foreseeable future I think we're okay to start counting on positions to address these strategies um but there's a lot of Staff that's eligible to address these strategies um and we can I think we can coun on putting them those critical positions in those grants right now okay thank you and then ask more please um are there any positions covered in the new positions that are being added um you know the new expenditures being added that are going to be rolled up to the open to the second high school campus other words are we starting to strategize staff yes um so and I don't remember the exact number of Staff um but there are considerable effic to be found when the new school the physical new school opens we will be moving over I don't remember the number know someone can look up on the Comm they can find the slide so we can Circle back in this meeting um but there any teacher that we're hiring today will still be able to address our bottom line when the day comes when we can open up the doors for the new building um but you know our reality is Dan has a projection of 3900 now you we need to make sure we address those needs we just reviewed a formula as a team this afternoon and just trying to find if there's any room whether 912 68 K5 um all of our schools are at capacity and when I say formul I mean the Staffing formula um which is kind of used across districts across the country um just trying to see if there's any opportunity and um Dan quite frankly is right at that door and I think you can argue at a school with 3,900 kids in the building he probably should have more um and we're trying to make sure he has what he needs and U I know this board has had an opportunity to be at graduations in June um and that's an amazing and lovely day in every regard um but I invite you to go to the cafeteria um and see what 900 kids in our cafeteria looks like throughing lunch um so Dan his administrative team his teachers anyone supervising in that building um it's a struggle every single day um and you know it's across our district obviously um but we need to make sure that our building that building our staff our kids get what they need um and so this this ask is reflected with that as much as we can but we will need more when it Building open that's 25 26 buget yes scer um Mr wson thank you uh and John I think this information is very clear anyone re can read it and digest it my question being not so much a question I think when we talk about how much funding we need we we spoke about the grow from one year to the other we talk about the dollars that we received from one one period to another and how much that money was and where it left the school system so I say I don't know how this going to be put into our budget coming in January but I hope that some part of this will be injected in it so people can see and don't rely on other people giving them the information about the school board but but to me this is very what the number is going to come out big number going to come out we don't know that but we talk about um I guess what I'm sort of want to get down to and I think we talked about this at Finance Comm me the grants and how certain grants are embedded in the line items and so those grants can be sort of separate instead of just embedded in the other numbers with the budget and some of the people you know especially new people don't understand that so I I just want to say I I really appreciate it and the pages that you corrected those numbers on tonight if you can make sure that we get it out to board members as soon as possible and correct those numbers I don't want someone to be eating turkey and talk about the numbers they got them and then there's different number thank you thank you Jesse so obviously you guys have been working hard at this so we appreciate it you um we we talked briefly at one of the meetings as far as our Academy goes I see you guys put some numbers together is moving equipment included in in these numbers it is not yet it is not okay I I didn't think so and and I'm smiling Jesse because it's we know it's going to be a there yeah and then I know we spoke about um possible tents for the high school is that something that that is also not included so but we are working on um in real time is trying to collect the data for this cost and I failed to mention earlier um we thought it' be really important to try to uh set up a meeting with our local delegation around the special cost associated with this Gap year um and so you know the board is aware of um looking at alternative spaces or venues uh for potentially our high school students to go go to that nothing ever really materialized from that um but the point being with that also meant some type of funding would have needed to be secure to make that happen um I think what we're trying to put together now is identify exactly what these different kind of costs because these are not typical costs associated with educating our kids tents heating the tents wait a minute the tents are closed we need supervision inside of the tents um we're moving offices from this building oh waake we have to move every we have to move a quarter of the teachers at Danbury High School and for the board members who recall what it looked like when we moved our kindergarten teachers from our three schools this that's nothing compared to what it would look like moving teachers and sta out of the high school um we we just haven't had time to put those projected cost together yet um so we just need a little bit of time but we're hoping to put together some for preliminary cost quickly um and draft something for our local delegation to see if we can't drum up some even more support for monies CU outside of these apps we feel like there are different ads that we need to be requesting from the state uh regarding this really challenging Hing right thank you but but just want to say this is kind of the the pattern right when like we added on the west side we added on to the high school and now with the new building it's easy to go out the bond and get the money cuz money's cheap with the reimbursement but Staffing it and filling it with stuff never gets figured into that number oh the building $50 million oh great but you got to staff it you got to fill it with equipment I mean it that that's what really that that's what really hurts us in in the long run because like I said go out to bond and get reimburse it easy cheap money to to get it but all the other stuff and this is feels like the pattern of uh you know I've been I've been around for a little while and I was long as in Cooper obviously but you know it's do from 2013 with with Westside and then the the new addition to the the high school and now this it's like the same I don't know I have 11 days left and who knows we're going to learn from our things but it's the same thing that goes on on every year whether it's 2013 or 2023 so I mean uh the task at hand is is a big one for you uh see some newly elected members out there in the uh in the audience and the reelected members here so uh this is this is a big one coming forward but anyway it's off on tangent bridg yeah I just wanted to clarify that so there are significant onetime expenses next year that are not yet included in the projected expens correct that's correct do you have a ballark I do not I'm looking at John but we've we've been racing trying to get this ready um John talking about the need for tents primarily to serve meals um that could be a school lunch fund part of the we're hoping and um also the move itself you know we really can't do that until school is over in late June so maybe that could be a July activity as well in the following project we'll have to talk School person and and Briget to your question some things we were looking at as late as last week um during the 2122 school year when we were challenged with uh trying to find trying to be really creative with social distancing and so one of the things we were looking to at that time they were in high school or tents were outside and and then now what will happen if if the weather is too cold to send kids outside so then we explore the idea of heating the tents and so this cost which we had included in our grant at that time um was $300,000 um for I think that was 2 years um and so those are some initial numbers that we were looking at and that was just to heat tents um that that had nothing to do once the ttin closed you need additional Supervision in every 10 um and so those are some initial numbers that we were looking at but that was a couple years ago go and then the team and I were discussing well why wouldn't we buy the tents so then of course well we might need some additional staff to maintain the tents um there'll be some liability associated with the tents s of exploring what that would look like etc etc so we still trying to figure out what the best approach is on this but I I think what's regardless of what we do I think we're going to need an outlet to feed students uh because it's unhealthy unsafe with the ex conditions we have right now and if you go to den high school tomorrow um you'll you're going to see kids inside and outside and Dan said even during the cold weather they'll go outside just because they just want to go outside but we don't want kids going outside when it's 40 30 and 20° to go eat just because they don't have a place to sit down so that that time is coming we need to make some decision so what demographic are you expecting to the increase I assume you have the ESL staff additional staff you're hiring you must know what demographic you're getting um so we are I I will start with the vast majority of the increase at the high school is coming up that bubble that we've had um fourth and fifth grade and now middle school so you might recall Rogers Park was over a th000 last year over a th000 the year before um and now that Bub at Broadview Middle School uh and certainly and now we have 1100 at Broadview middle school and so it's really a demographic that's already in the district um and that's moving up to the high school and it's really just the demographers um numbers that are our I'm sorry let me back up our requests are for the existing kids that we have to make sure we can support new kids coming up to the high school but it's not as we're losing so many at the middle school that we don't also need that ml staff at the middle school as well um so you're right in that we have multi language staff in that number that million doll ask from the CRC um but that's for students moving up to the high school that we don't have supports for we we will not have supports for for those kids in grow so you already know the demographics right because this is just reflective of what we have right now um and yes slam's projections are an additional a couple hundred kids but I don't have the exact demographics that we're trying to address outside of the 40% increase that we had talked about but a ml students so there's no additional coming from outside the commun we don't have those project exactly yet we will have them during registration and we we will know in real time as they come in the new ones um certainly over the last C of year couple of years um we continue to get um students from other countries and continue to get students from New York area um as they come to Connecticut and enjoy their lower taxes um and we're an entry point into the state and we continue to get get folks from outside of Connecticut mostly coming from Over the border from New York whether that's Brewster or lower Westchester or New York City we continue to see that I'll do a couple more questions Mr wson did I understand correctly presently we are ml students are 34 to 36% and so we are going to increase 40% of that 34 or 36% I'm sorry no so the the 40% number I was referring to it's going back to uh 20178 uh We've grown by 40% this specific population has grown by 40% since 1718 uh which by far we have the highest percentage in the state of Connecticut which is your number the 36% um I'm sorry right we have the highest percent in the state of Connecticut um and then our over 4,000 ml students even though we're nowhere near as big as Waterberry and New Haven and Bridgeport we still have the most multilanguage learning students in state of Connecticut which is I think says a lot about how unique we are as a district in state of Connecticut thank you thank you Melle um I have some confusion on sorry I some confusion on the enrollment numbers I I went back and I looked at the February as 20 you know 2023 and it said that our current enrollment at that time was 12,210 we had a meeting on November 8th that we were provided an enrollment of 1288 with several students that were waiting to finalize registration and we were looking at something around 12,198 so now I'm looking at this document says we're at 12,114 how many students did we add last year right and I'm looking for that because we we allocated 2.6 million for that growth it looks like we are under the number that we actually were at last year yet we are was the number I wasn't here at the finance commit Mee was like 1.9 million or you had mentioned another number today it's not on document so I'm a little confused uh 2.6 million for how many students last year and I think we're looking at like 96 students or 100 for this year and we're adding so I'm just confused with the enrollment and numbers they've been fluctuating in the paper everywhere and that 100 students is significant as well as when you look at the um second Lage Lear you're going from 17,000 to 51,000 to 76,000 or so first student depending on their need so 100 you know students and 40% are you know second language Learners I'm a little confused and I can't really decipher where we are okay um so one I think you described our enrollment um movement in its District perfectly um the these numbers reflect our October 1 submission to the state and so at the time year over year um what you're seeing are numbers and and it's in a grave bar right now 12,114 is the number submitted to the state of Connecticut as of October 1st um but typically we will see right after October 1st we're continuing to get enrollment um more kids are continuing to come in um in January we will have another wave as we always do uh particularly from other countries um so that number will increase and Inter just so October 1st can you just explain the significance of that and and and for Michelle but Michelle knows this because she's been in these discussions as well but for everyone um there is a date and particularly for districts like us it's really important um that the state of Connecticut they need a number they need a number for your enrollment knowing that it always fluctuates at different points in the year um and so October 1st is the date for this across the state of Connecticut where we have to submit a number for enrollment in a district um our reality however when as we're trying to Michelle like try to but what is the date um some other districts it more than likely doesn't move as much as ours um but we will have typically have from October to December one number it will go up in January typically uh in then in June we will clean up data because we will find maybe 30 or 40 families have left d schools um but maybe 50 families have just been added in over July and August so like we will have this up and down you know fluctuating enrollment um and the October number is the number that we have to submit to the state and that's what you're seeing here so I I was looking into that because we had an at meeting where it we were told that a thousand students had entered the school system last year and 460 were after that October that's a significant burden on the district I looked into to find out sorry 1,000 new students uh we had a th000 new students enter this last year and 460 according to city council at ha meeting were after the October 1st date which is what you're saying that the state doesn't capture anybody coming after oober I I just sorry when I just interject we did not have a th000 new students we've only had 8 no we didn't we didn't have a th new students in the district so I just wanted to make sure last year I guess the registration my understand was at 460 came after or enrolled after October 1st is that accurate that was provided by uh city council that's what I'm working off of that led me to inquire as to when does the district actually stop capturing our students they changed the law this year and it actually extends I believe to Jan so we will at least capture any kind of students that register after October 1st not really seeing anything after that January through June time frame oops time frame um so we will or the state should pick up some of the students that you're talking about at least for our benefit of the taxpayer but I guess that's these numbers are really important I didn't know I know you were looking for Dem Dem I don't know if those numbers came in and that's why they got adjusted in the last two weeks as far as what the enrollment is but um no we we did adjust the enrollment num in the last the ones that we looked at on this document here of November 8th was only 12,000 mucher number that's what I'm saying they CH 1288 it's going but that's my point it's going to change these are October one submission so this is a static number the that's the number we were showing you in real time what the DAT it was as of that date when we made the presentation all right so the number that you had last year that had 12,210 currently that was submitted in February that documentation was created because that was real time dat at that time but October 1 submission was 12,19 but there was fluctuating enrollment whenever we may have made that presentation Okay so I I think that's what's confusing cuz this document here says we have 12,210 students last year that makes sense we are that that means at that point of the presentation that's how many students we had in District at that time yeah I know all right I'm just wondering how literally if we could have a solid number how many students enrolled last year for that 2.6 million that we extended and then this year is it 96 students and what is that number is it 1.9 that we're looking at I can give you a solid number if you give me a solid date so if it's October to October 1 then I can give you a number if it's January 1 to January 1 I can give you a number but but I can't promise that number is not going to go up and down because it is could I could I just add something to the question um because it came up at the end of the finance committee meeting uh last week it's a good question question not sure what the answer is um but it was pointed out that the people that were asking to add this year are already here they're in the S brand we're asking to add them into the operating project last year the 2.6 million most of that was because the sr2 brand was expiring weren't adding all those people for the increase in enrollment and it's the same [Music] have we made any I don't know if there's been any progress in the potentiality of working with our Cooperative school districts at to Dy in order to move some of our students into those districts for next year I know you had mentioned before that reading is a possibility and that there was an agreement signed with them is there any way to Partnerships so that we can some of the school yes yes and so the partnership with reading was about um the open choice and U that would be a very different conversation from what we're talking about this evening and if we think that's a strategy that can help um I would have no problem reaching out to superintendent who of course would need agreement by the local Boards of Ed and of course that would come at a number at a cost it's certainly something that we can explore um I but I do want to also share and update the board the open Choice program um they are looking at offsetting um at kindergarten like Elementary grade levels um and starting with the cohort of about I believe it was 10 to 12 students a year um and the idea would be they would be in one or two schools so Michelle Teresa Al Lisa and I will be friends and we would move up together but not in a way where they're going to take a significant number of elementary kids from kindergarten first grade second grade third grade and help with our enrollment you know crowding issues um from their perspective it's more about unity and um incorporating students from danburry to help with that initiative um but really a small C of time one question do we have any other unreflected costs that we haven't discussed anything on the horizon that might impact I I think the biggest additional drivers are the cost associated with the move that we've still trying to finalize um and make some projections on um which would be one time cost to the budget um we don't anticipate any thing major outside of that we have gotten feedback from all the Departments um and Phil to good about where we okay I'll do one more question i' like to move on to the action it I just have a question the these number of the budget reflect the 3 million I think it was in um one toone computers that we were looking to possibly put in the capital Improvement budget normally we would do that in the operating budget so I'm just I know you have mentioned one to one and how we you know utilizing it and then we obviously revised it but if you could speak to that as to that original proposal that's kind of new to Bo inital Improvement right so it's um unpack that a little bit if you can speak to the capital Improv so the slide on ongoing budget drivers and mandates can you go to that slide this one and it upgrades and supports pre pandemic and I don't know exactly what the number is on Staffing um but you can be assured that we have additional staff um post pandemic um that no longer can be paid for by grants um and we have additional computers technology in a district that also no longer could be paid for by grants and so in real time we're paying for those additional staff um and additional technology now however there is um I think Melle this would be referring to as part of the capital improvement work um that will be different from our maintenance annual budget M can you speak to the difference sure so the what this slide points out here the it upgrades and supports this is really things that came out of the challenges we had over the summer additional security measures but it also accounts for that large army of staff that it takes to maintain those devices so this really isn't devices a lot of those devices were put into Capital um so that's that's our hope for for sustaining those devices moving forward but maintaining you know over 13,000 devices for staff students um you know everything from your projectors to your smartboards to your whiteboards that's that's you know in maintaining just the all the software that goes into them making sure that that training is available to Future that's a lot of what uh what this bullet is referring to there so currently those devices are in the capital budget yeah is that a common practice that other districts are utilizing I just I hadn't heard that prior to being put under a capital imprison and John can speak more too about standard standard practice my understanding is yes it's it's rather Comm yeah you know just because something's in a capital budget doesn't mean it necessarily has to last for years could be a shorter estimated use for life so it is a place um some cities and towns go to AFF technology thank you Mr chair we're going to discuss this whole thing capital budget on a motion either accepted or rejected yeah so I ask if you mind reading that first action action HS science lab Improvement specifications motion the Board of Education authorizes the chairperson of the Board of Education and the superintendent of schools to approve the final plans specifications and cost estimate for phase one of the danber high school science lab improvements project and sign the sg- 042 forms for submission to the state of Connecticut office of school Construction Grants and review for approval motion made by Lisa second by brid there I ask any discussion all those in favor oh sorry it's really okay let's let's make that note thank you Kate those in favor oppos okay now how about you read the next one action item B October 2023 financial report motion and I make the motion that the Board of Education accept the October financial report in accordance with exhibit 23-1 than okay motion made by Al second second Maes any discussion all those in favor any opposed any exensions okay motion cares how C brid 2024 capital budget motion that the Board of Education approved the 2024-25 request in the amount of 12, 680,000 as recomended by the science and Facilities committee on November 1st 2023 and in accordance with 23-13 motion made by Bridget second by Kate any discussion discussion I don't entirely agree with with the capital budget number uh it is my opinion that especially student phone books that's a reoccurring expense we have to ref fresh SE in that 1.2 million should be in an operating budget along with uh tablets and devices for Advocates and a raptor share so that is my descending opinion okay anyone else I didn't hear what you said Mr chair what's that he he was just making a statement that he doesn't approve of it but he can can reading the statement I'm sorry read I didn't hear what he was saying I yeah could I hear it yes please it is my opinion that uh putting the refresh of a student tablets into the capital budget in my opinion it's not appropriate because it is a reoccurring expense um student tablets Advocate tablets and uh the technology for Raptor program I I believe that belongs in our operating budget rather than in a capital Improvement thank you n i I can thank you thank you okay let's go to the vote all those in favor any opposed bro opposed any extensions okay car thank you superintendent report excellent and good evening again everyone um and I want to take this opportunity start with this oury of danburry um I know I included this in the board update last Friday uh but we had an absolute amazing day last Thursday in the school district uh we had 900 students uh participate in our career exploration Fair they came uh they went to the uh sports dome uh in two waves and they were greeted and welcomed uh by Danberry um administrative team um Danberry staff all staff but available staff uh in over 60 plus Community organizations and partnered businesses across the danburry community um at the tables they provided oh and by the way one of those Community organizations was de public schools and our HR department and um Lauren daily representing the organization that she works with at Texas Roadhouse so it was really well represented that that that day um over 60 plus organizations represented um and at every table so there were 60 tables across uh the turfield at the and our kids walked into this space um prepared um prepared by their teachers a career exploration teacher um every student had a detailed um questionnaire that they were supposed to ask uh the people on the other side of the table um the folks on the other side of the table talked about their businesses talked about um what employees do with their respective companies um and it was an absolute amazing day almost every regard um our companies and I think I also articulated this in the letter to you on Friday uh but we just overwhelmingly um companies and organizations shared how um much they appreciated um our kids engagement throughout the day um how much they appreciated how um engaged they were throughout the day uh it was it was really something special to see and we had banners every where you walked in and it looked like our Super Bowl it really did it looked like our Super Bowl and that's really what it was for danburry public schools um it's it's November now I our students will now the expectation was they took notes from all their interviews everything they learn everything that they learned from their respective organizations um and then go back to their career exploration class and Report out in their respective classes um and then um this will soon inform what pathway and Academy our kids will apply for in the lottery for the 24 25 school year um so really excited those decisions and that selection process will start um in the spring I believe it's March or April and then students will learn about what Academy of pathway they've been selected in uh we will be working really hard to make sure students no students do not get at least their first second or third choice um and Dan seems to be very confident that will indeed happen he's able to um honor those requests for electives now and sees no sees no reason why they can't also be honored have CS so we're really excited about where we are right now um it really was an amazing day second um on Wednesday evening last week and I know we have found an opportunity already to celebrate and applaud um our danburry 2024 Danberry teacher of the year U but I I think it's worth repeating I had an opportunity and honor um the opportunity to escort Miss Christine Miller um to the teacher of the year ceremony at Hartford last week uh where all of the um respected um honores were honored at this event in Hartford uh by the governor and by the commissioner of Education and the board chair for the State Board of Ed um so every uh recipient got a picture with the commissioner um and state board B board chair um and yours truy for Christine Miller uh so it was really a great day and um true to who Christine is as a person as a teacher and as a um someone who continues to give back in this community um I really had to talk this lady out of going to an event where she was volunteering that night and I said Christine I I just need you to take this one night and just it be about you and she thanked me in an email the next day for encouraging her to go and participate um her husband was there her two boys were there and I think they all went out afterwards um so it was a really a wonderful evening it was really nice to see some of our own folks get um U applauded at Statewide where everyone was being honored that evening um so I just wanted to make sure I had an opportunity to share that wonderful evening and see our home get um get Applause from everybody in the audience at and um two more items quick updates for you annual meeting um is the same date next week I'm sorry in December um but it has been moved to 700 p.m.

so I just wanted to make sure on December 6th um everyone did have that adjustment on their calendar and then last but last but not least um I'd like to take this opportunity to thank a number of board members where this will be their last official meeting we will be taking action uh for the 2223 school year um I I did not anticipate this much turnover um in this election um so I will just start there U but I also want to say I appreciate the service um and a dedication from every board member in this room this evening um and I particularly want to extend a heartfelt thank you on behalf of the cabinet um to our board members who are going to be us um after tonight and so we have left a little on behalf of the cabinet um and I and the remaining board members left the token of appreciation for um Jesse who has been with us um now and just as we were getting to know you um and uh and frankly Jesse I really appreciate everything that you've done uh for the district in working with the board and working with with us um it's been truly appreciated by the team and I um Bridget I want to thank you for um coming in and filling in like Jesse um and back filling a seat that had been vacant um you've truly been received well by the team and I I really appreciate um everything that you've done also uh for the board for the Danberry community and Julie I I know I've had an opportunity to say this to you already uh we we really really appreciate everything that you've done in the short time you've been on the board um I know you were really quiet in the beginning um but in your own way uh you found many ways to support this board and support initiatives in this District we you will be missed um like Bridget and like Jesse I just want to thank you again and you don't want me to say Mr Russo is that right okay and Al I yeah I've had an opportunity um to know you're a little bit longer than the other people I just mentioned um and dating back and you handed in your Chromebook this evening and handed in your um your pass this evening your ID badge um and it kind of took me by surprise quite frankly because I wasn't prepared for it um and it kind of brought a little finality to like you're really going to be leaving us I I will miss you um I I will miss working with you on the finance committee uh I'll miss seeing you at graduation um and and I will miss your collaborative nature in these meetings and outside of these meetings well um and appreciate your service um and dedication to the boards of nature thank you sir and last but not least I'm going to say this and try not to cry tears of joy you won't be the first to Cry tears so your chair essor I I I want to take this opportunity to to thank you um and I know this position is in many ways a thankless position um because I I know how hard you must work to make sure we all continue to work together as a team um and uh when you stepped into this seat as the board chair um I think uh my team and I had a side relief because we know you and there's some comfort in working with someone certainly that you know um but I think what I also learned as a superintendent working with you the first time at this level um is that you're supportive in every way um and and it's okay that it's your way like I'm no and I and I and I mean that genuinely I mean that genuinely um because everyone's different so whether who whoever the board chair is I recognize and appreciate as superintendent that person is going to be different um but it didn't take long to also realize that ultimately you care about this District you care about the teachers and staff who support kids you care about our kids you care about our families and as much as you give us a hard time I know you also care about us um and so I I appreciate you um the board appreciates everything that you've done um but as as your superintendent I want you to know I also appreciate everything you've done for me and my office thank you um outside of um thanking everyone with these thanks um and I hope everyone finds some time to recharge during this Thanksgiving break um and and just be reminded to be thankful for all the blessings that we have as a community as a board um and the people that we serve so so thank you so much thank you Kevin appreciate that so the final board chairperson's report of uh yeah oh yeah I'll get my thing up so first off I just want to say congratulations to the newly elected people um going to be serving on the board good luck you guys will need it um and congratulations to the members that were reelected um you're going to need some luck too uh so I just want and also say that like I said been been on a couple different boards but um you know one thing I will miss and I say this every time I'm back on and back back off it it's the people sometimes the process is a little difficult and the politics get get get in the way but genuinely I feel this group and groups I've served with before genuinely care about the overall goal of of the district and and as a chairperson it was uh a little easier this time around uh dealing with people because I think that you know the experience and and it was more of a team um effort that has been in the past and I just like to say thank you all and it was a great pleasure to work with all of you and the cabinet um look you you guys have a hard job uh and you know you guys do the best you know you can with what you have and we appreciate that and as a as a board you know we're volunteers and you know so we we appreciate the you know time you spend on the later meetings after working the whole day in in this thing and you know gen I genuinely feel that this group here as well as a cabinet and and Mr wson thank you for the kind words and you could cry with the tears of joy when you get in the car after this um but I mean I I think o overall there you know it's it's a job for you guys but there is a a caring about it that you guys um you know show when when you when you're do this work so I like to say I appreciate that and um that's about it for for me I just want to say thank you all all the way around thank you any other reports from the floor Teresa this is what you get when you send me to the cape convention uh we were reminded about a March 15th report due to the state about the uh a plan for diversity hiring uh is that in the works or has it been done you're going to say how much you were going to miss me it is very much in the works um husb um you see it in the referenced in the Strategic plan I'm also in the superintendent schools it's very much in the works um in years past we've been working on it but we have not had the legislative requirement to turn it into the commissioner so we will be on track to have that done um and right now we're working on folding some Grant um applications in with that plan as well so hopefully um after the turn of the new year we'll be able to report on some additional grant funding but also keeping with it in terms of our increasing diversity thank you all right anybody else have anything M Cooper I would just like to say get this on the mic I would just like to say I will miss you hope I get the opportunity to have some type of conversation with you once you leave office and I really appreciate OPP time working together um and it wasn't all good time so I just thank you the best and I want to thank you Administration to this is about you and the team that's leaving us I want to thank you than you for the reception that you guys try to sneak under me together and I really appreciate that but lastly I want to say because you're leaving and to me it's very important especially our young people that somehow we could draft up a letter and you sign it thanking all our student reps that come here week at the week and well well once a month to our meetings and then do their reports and then they go back home and I think it would be very appreciative this is this is your last signing for you to sign it so they can see make that happen we'll [Music] talk so that's my final motion to adjourn second so move who's that M Cooper and now all right all those in favor all right Happy Thanksgiving is