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to 7: p.m. where you can um enjoy live music in our Winterfest Market lovely okay um do we have any policy updates Miss D as a matter of fact we do uh Dr harsh Barger and myself have been uh working on ensuring that the administrative guidelines are aligned to the most recently adopted board policy um and just extremely um thankful for his leadership but also want to say how much it is appreciated that every single member of the cabinet is looking over those um administrative guidelines to ensure that they are indeed accurate of Lawrence I know we are part of niola um which gives us boilerplate um AGS and policies and toensure that they are representative of our Township I know that there's a lot of time and effort spent by our administrators and so um just want to make sure that um expressed my thanks um as well as Dr harshberger um thank you for your continued leadership it it's just a really fun process and I'm glad to do it with you okay um keep your reading glasses updated um we'll move on now to our action items um 4.1 the approv approval of the plans specifications and bid documents for the new LCC Mr Smith Madame President Dr Smith members of the board I recommend the board approve the plans and specifications for the new LCC and to bid uh package two as presented so moved second properly moved and seconded are there any further questions hearing no questions all those in favor I I opposed okay we have our approval for those plans um and Mr Smith again we need the approval for the mechanical on the electrical bids Madame President Dr Smith members of the board I recommend the board approve the bid GMP for phase one mechanical and electrical to core Garcia as presented so moved second properly moved in seconded any further questions on that all those in favor I I moved it yeah okay all those in favor I I any opposed okay so we have our approval we can get those things ordered now okay great um Mr U miles um the approval to request the transfer funds thank you madam president Dr Smith members of the board at this time I recommend the board approve the request to transfer funds as submitted so moved second properly moved and seconded any further questions all those in favor I I any opposed okay Madame President I move that we treat action items 4.4 through 4.10 as consent agenda we have a second second moved and seconded do we have um uh to create those a consent agenda for those items all those in favor I I any opposed okay I move approval of the consent agenda second all those in favor I I any opposed and for members of the public again these are um standard business items their approvals of um Personnel reports the uh minutes uh claims field trips service agreements um pay apps and building project payments and the approval of donations to give you an idea of what we're approving in that consent agenda um with the business meeting um concluded we will um have uh our board comments Miss Pucket um I don't have lot to say today except um it is a holiday season so I want to acknowledge those that are experiencing grief that's something that's not often talked about that grief and joy can coexist and so I'm holding space for those that grief just isn't loss of a loved one it's of what our family may look like what we thought our family may be um and so just taking time that I'm I'm being intentional and holding space um for grief and gratitude so I see you I thank you all and I'm praying that you have a wonderful holiday Miss Norman um I second Miss Pucket gratitude was a word that came to my mind today and this past week just um I've been at a lot of um school events lately and community events as a as a parent and a board member and um I've just I've seen a lot of people come together I've seen a lot of hurt too and I pray for um healing over any hurt Hearts just like Miss Pucket has said uh and the second word that came to mind is community we have so many Community Partners um it takes a true Village to raise our children and we can't do the heavy lifting without them so we we so grateful for our staff um for everybody involved we're also in uh grateful for all of the Community Partners which has been evident from our open house to um even tonight so thank you all and have a great holiday season can I add that that was that was my word too for the week during my quiet time y'all good job yeah all right Miss lawence I just would like to add echo my fellow colleagues but also to say happy Hanukkah to those who are celebrating so that's all I I Echo everything that was said here um and I would like to also add um the word Joy um we have we have much to be thankful for here in the township and um um much to look forward to um and I hope everyone in our district has a a safe and um comforting holiday season and comes back rested after the break and I I guess I would also have to add um kudos to that Lawrence Central um Team girls team who just won the county tournament um the first time for Lawrence Central ever kudos to them and that's something to be joyful about um and uh letting you all know that our next meeting will take place January 8th um it's a combined board reorganization meeting and work session and we will begin at 5:30 Dr Smith Madam president you th stole my thunder I was gonna have Dr nth as we always do have him come report the the championship but we don't want to celebrate we won that now we move on to the next one laen Central and Lawrence North girls teams are both incredibly great this year so it was a pleasure watching the true Championship Thursday night right here in our own Township as our girls were dominant over the weekend so that's all I have for this time and I just wish everyone a happy holiday and uh remind the students we still have another week left of school I think the parents will enjoy that so this week and next week so thank you uh and I'll end it by saying um the words gratitude community joy happy holidays certainly extends to the board I work with in our Administration thank you for all that you do I appreciate it um is there a motion to close the meeting so moved second properly moved and seconded we are closed um

good evening it's currently 6:01 um and my name is Claire McKenna I'm the chair of the in Arbor energy commission as chair I'm calling this meeting to order and I am participating from an arbor uh welcome to the December 12th 2023 electronic meeting of the energy commission we will conduct this meeting like in-person meetings Commissioners during roll call please indicate your current location also during the meeting please remain on camera just as you would be visible during in-person meetings and also meet your phone when not speaking uh we're going to have a f- minute break today so just uh so you know after after our speaker share we will go to a fem minute break so you can plan for that um public comment will be via telephone only please uh to speak during any public comment opportunities there are two tonight please call one of the following two toll-free numbers 877 5247 or 888 78899 and enter the meeting ID 956 8718 7876 on your phone this information is also available on the published agenda and the Public Notices section of the city website on the broadcast of this meeting on CTN Channel Chann 16 AT&T channel 999 and online at a2gov.org slatch CN Joe would you please provide the land acknowledgement for us yes once I find it there it is um I acknowledge that the land the city of an arbor occupies is the ancestral traditional and contemporary lands of the Ana shanab including Odawa oju and badmi and W do peoples I further acknowled that our city stands like almost all property in the United States on lands obtained generally in unconscious ways from indigenous peoples The Taking of this land was formalized by the Treaty of Detroit in 1807 knowing where we live work study and recreate does not change the past but a thorough understanding of the ongoing consequences of this past can Empower us in our work to create a future that supports human flourishing and justice for all individuals thank you so much and do we have any known or excused absence today yep uh commissioner SRA and commissioner Smith will be unable to make it I also heard from um council member Rina that he is on his way back from meeting so he might be joining a little late great and can you please take the role yep um commissioner burwitz here from my home in an arbor council member Briggs here in an arbor um commissioner coven Garcia actually they might have messaged they were also not I need to check my not um forgive me um commissioner Hans not seeing um okay um Vice chair harp here from my home an aror uh commissioner 11 here excuse me here from my homeor uh chair McKenna here from an arbor missioner msky you're from my home in an arbor commissioner overc uh you're muted but I see you're here I am here but I'm in San Francisco um council member Rina here in an arbor and then uh commissioner zlan here in an arbor all right Cherry you got a quorum thank you so much and we'll move to approval of the agenda is there a motion to approve the agenda as posted thanks commissioner overpack and a second thank you Vice chair harp um Commissioners please raise your hand if you want to propose any changes or discuss issues with the agenda tonight okay uh seeing No Hands raised all those in favor of approving the agenda as posted please raise your hand and say I I great and that's unanimous approval the agenda is approved and moving moving forward to the minutes approval is there a motion to approve the minutes in a second harp and commissioner Mery thank you so much um is there any uh anyone who wants to propose any changes to the to the meeting minutes from last last meeting okay seeing none those in favor of approving the minutes as posted please raise your hand and say I I I thank you so much Anonymous approval of the minutes the minutes are approved okay we're going to move to our first opportunity for public input tonight this is an opportunity to speak for up to 3 minutes if you are watching on CTN please call 888 788 0099 or 877 853 5247 and enter the meeting ID 7876 this information is also displayed on the meeting agenda and the video feed City staff will select colors that have raised their hand one by one using the last three digits of your phone number to electronically raise your hand to indicate your desire to speak please press star9 on your phone you will hear an automated announcement that the host is allowing you to speak and when speaking please move to quiet area and leave any background sounds so that we may hear you please take your name and address at the beginning of your comments Joe is anybody on the line yep um let's see caller ending in thank you Mr Lang and chair M Kenna Ken Garber 28 hav Court I look forward to today's presentations but I'm disappointed that the carbon impact user fee which the commission first considered back in August hasn't come back for second reading uh to remind you this would be a fee on any new construction with a gas connection for primary Heating in the amount of $190 per metric ton CO2 equivalent emissions which is epa's proposed social cost of carbon in August your main concern was the inexact calculation of building emissions which the ordinance tagged to iecc building type specific energy use uh some Commissioners wanted more precise energy modeling um my view is that an estimate is good enough because the ordinance is mainly designed not to collect from developers who build with gas but rather to shift the incentive structure so that they build with gas in the first place this issue isn't going away if anything it's getting worse last month Planning Commission approved two gas burning developments phase two of the sartorious biotech complex on Research Park Drive which I calculate would will put 700 7800 metric tons CO2 equivalent emissions in the atmosphere every year over the life of the building just from burning gas that assumes energy use intensity of 250 kobus per square foot per year as in Phase One commission also approved a Marth Hotel on Hon across from City Hall its public spaces 30% of the building will have gas heat emitting about 153 tons carbon each year from gas and next Monday city council will probably approve phase two of The Village project off Pontiac Trail 120 gas burning apartments that will add 680 tons annually I to me it's insane to be putting fossil fuel infrastructure in our new buildings they'll either emit for the rest of the century or will require expensive retrofitting and CO2 sticks around as you know heating the planet for centuries we need to be electrifying our vast existing building stock not putting gas in new buildings to get out of a hole first stop digging here's how dire things are a paper last month in the journal Nature of climate change put our remaining carbon budget for 1.

I'm Senator Prius and the I represent ld8 here in Tucson uh which is the Foothills and part of Tucson I'm so grateful to be joined today um by some of my colleagues Senator Rosana Gabaldon represents ld21 here part of Tucson as well um and representative Betty viegas who represents ld2 uh here in downtown Tucson as well so I'm so honored and grateful to be here here um we are in ld20 um and so unfortunately my colleague Senator Gonzalez couldn't be here but she really wanted to as well um so I'm also so grateful for the work that the Arizona schools for the deaf and blind have has done to host us today and to the members who are able to join us I'm especially grateful to my 13 seate Senate Democratic Sen Senate Democratic colleagues um the entire Senate Democratic caucus who co-sponsored Senate Bill 10001 for the 2024 session this is the very first bill for the 2024 session and it shows the priority that we all face uh and feel for ensuring that the schools are continued before I discuss the bill we are all here for today I want to make it clear that Arizona Democrats believe that every deaf and blind Arizona deserves the care attention resources needed to succeed and asdb plays such a huge role in ensuring this their work is critical to Arizona and their contribution can never be overstated this past session HB 2456 which was the asdb continuation bill was passed out of the house with unanimous support for the full eight-year continuation process community members asdb leadership and subject mattered experts all stood in support of this continuation length of eight years it cannot be overstated how meaningful it is to have a bipartisan vote of 60 house members in full agreement on this issue from 2014 to 2022 there have been 122 agency continuations and only seven of them have been for less than four years three of the seven were at the request of the agency itself board or the commission HB 2456 from last year was placed on the Senate government committee on the last week of committee hearings with the intention of adopting the Hoffman amendment that cut the continuation from eight to two years and that's how it ended up going out of committee however the Republican caucus did negotiate amongst themselves and then they cut the continuation to four this outrageous attack on asdb implies that a school run by individuals with disabilities for those with disabilities is not capable of operating legally and in the best interests of its students this is a type of protectionism the disabled Community has seen and dealt with before and in the past it was this thinking that allowed the disabled to be stripped of their autonomy and their fundamental rights until finally reasonable individuals finally saw these harmful stereotypes for what they were discrimination disability does not equate to incompetence and Reviving this history of bias and Prejudice is not only discriminatory it's dangerous and it's wrong the Arizona school for the deaf and blind has a board of directors a superintendent and hardworking employees that serve their 2,000 blind visually impaired deaf heart of hearing or deaf blind students from birth to grade 12 it helps to give its students the means of being as independent as possible it provides the deaf and blind the means to communicate and learn empowering these in individuals with the educational opportunities necessary to succeed in life and we saw this during the committee hearings last year when the community came out in support of the school because of all of the services that it has provided for them the prejudicial bias displayed by those willing to vote to slash asb's continuation should be protested out loud discrimination like this should never go unchecked and unchallenged we are here to stand with the deaf and blind community and we remain dedicated to the promise we made last session to continue supporting and fighting for asdb to ensure they receive the full continuation and legislative support that they deserve I've proudly sponsored sb1001 the very first bill of the session for 2024 which will extend asb's continuation for a full 10 years I strongly encourage anyone who has felt the impacts or whose Community has been affected by this choice to call your representatives and your Senator and tell them to vote Yes on Senate Bill 10001 thank you and now I will turn it over to asdb school superintendent Annette briman thank you Senator San really appreciate your support and the rest of you who are here appreciate your support in the entire Senate Democrat Caucus um I'm Anette Reich I'm the superintendent of the Arizona State schools for the de and blind I really appreciate also all of you coming out to have this discussion about the continuation of asdb ASB has been around since 1912 the education of those who are de hard appearing blind low vision and de blind was so critical in the state of Arizona that if you go back and look at the state Hood Charter we're in there there's a paragraph that says there will be a school for the deaf and for the blind in 1912 and that's what we have been doing ever since is providing high quality education and support to students who are deaf and who are blind and de blind not only here on the Tucson campus but also on the Phoenix campus campus the Phoenix Day School for the da also through our Early Learning Program we have early intervention services 0 to three we have teachers that literally all over the state go into the homes work with parents of infants and toddlers who have Vision impairments hearing impairments to work with the parents on how to create a language Rich environment onment that's accessible to the child who is Def or hard appearing and to create access to the environment that's tactile and accessible to the child with low vision and or is blind and then we have itinerate teachers all over the state that go into the public schools the charter schools we provide supports to those students right death line and DEP line all over the state we have agreements with more than half of the school districts in the state we actually serve right around 85% of all students who are deaf and or are blind in the state who who have individualized education programs that's over 2,000 students so the continuation of ASB matters not to me as the superintendent not to Paul Saunders the principal of the Tucson campus not to the leadership team it matters to the students and the families that we serve that if we were not to be continued as a state agency the impacts on the quality of education and support to those students and those families I don't even want to think about it so I don't um so we truly appreciate the efforts by the Senate Democrat Caucus by other state legislators there are others in the Republican party as well who have come and said we are supportive of ch changing the continuation from 4 years to 10 years so overall our state legislative body is supportive of ASB and the work we do it's just certain individuals who have chosen a different path so to speak so thank you for your support thank you for taking this important message and sharing out with others I hope you reach out to your state legislators and talk with them about supporting Senate Bill one01 correct all right thank you I suppose if you have any questions now with be the time to ask all right then thank you very much take for

okay we'll go ahead and call the meeting to order today's date is December 12 2023 and we are going to first hold the barbecue Unified School District governing board public hearing and move on from there roll call please present your mic on turn your mic on make sure you guys turn your mics on please um we do have a quorum contining with our agenda number three is our routine business approval of the O December 12th 2023 public hearing agenda without objection a motion to approve is there a second second Miss Kathleen Vance all those in favor I opposed motion carries number four is our information items letter A's public hearing on the proposed bar UniFi scooter expenditure report revision number one Mr Diaz or Miss brao please thank you pres Gover board members members of the community parents students um today we're going to have a public hearing before we begin the regular board meeting we ask for your support and your flexibility thank you so much to see so many students and staff members and parents it it brings a lot of joy um this is one of the requirements that we have by the law that we have to review the budget um you get to see where the money is coming from and the changes thank you for being here um Miss um Miss Rao please take it away I'll be fast I promise there's only a few changes so um attached is the babaki reunified school district um fiscal year 24 revised budget number one the changes from the adopted budget are summarized below this revision is required by Arizona Department of education and must be board approved no later than December 15 2023 the reason for this revision is to align the budget to the state approved budget factors and more accurately reflect the district's budgets Arizona school districts are funded on current year funding for the general fund um this means that the district must eliminate or sorry estimate its um enrollment the summer prior in order to adopt the budget the enrollment is then revised for the budget revision presented for approval at the end of the year based on the actual enrollment for the December revision the enrollment has decreased since adoption and the approval of the adopt adopted budget the decrease is demonstrated Below in group a for our Ada count we adopted um 1,8 um students and we we had to revise after the actual numbers came out to 958 students um our ADM count ADM count and for Group B um the exceptional Ed counts um K3 reading and free and reduce um weighted Group B adopted budget we had 1,718 um for the count and it is been it's going to be revised on this budget to 1,650 15 for the count what B of the erand should be pointing at um it is well it should be the hearing notice erand okay so it's yes it's not this sorry so page one or two sorry the um ADM count at the top part portion section one um so increase in maintenance and operation fund that's our M funding uh 1,1 159,160 this increases primarily due to the budget balance carry forward from fiscal year 23 offset by the decrease in enrollment overall year to overall year-to-year budget increased by 15% from 9.9 million to in fiscal year 23 to 14.

this board meeting with the Pledge of Allegiance and I've asked Chuck Waldo lead us in that pledge flag United States stand thank everybody for coming out this evening it's great to see the seats full we appreciate you taking your time BR here we're going to start with a presentation by from the Fine Arts uh department and they are not here but they recorded a video because they had commitment so we'll watch that video now hi everyone we're so sorry we couldn't be there to sing to you personally this holiday season it's quite the tradition for us to sing for you and we're so happy to do so so here's a few holiday numbers to help get you in the spirit even though we couldn't with you thank you so much for all your support through the school year and everything you do for us many blessings upon you and your family this holiday [Music] season sheers in keeping their on a cold that was for is [Music] King they look [Music] and star shining in the be on and [Music] and PR so it for is the [Music] king let Earth receive k [Music] nature see and nature see [Music] and Jo to toong sounding Joy repeat the sounding Joy her TR and and the glor is of Anders of his and of his and of [Music] love we wish you Merry Christmas we wish you Merry Christmas we wish you Merry Christmas and a Happy New Year good tidings we bring to you Christmas you a Merry Christmas we wish you a Merry Christmas we wish you a Merry Christmas and a year Merry [Applause] Christmas you know and they all look happy doing that that's that's I'm so proud of them then anyway they they are extremely good and we're honored to have them perform tours like that this evening we um I don't know where to go next uh Dr Wright do you want to give this next presentation or would you like coaches or principes whatever we could have the we could have the principls and athletic director come on up presentations that great great high school and a junior high start with high school everybody you want me to face you guys face these guys over here okay we'll look at your backs side you look at my we keep that all right well that's I don't know if that's a good thing or not but all right uh so uh they asked me to compile a list um of region players of the year and also honor some of our coaches too so it's pretty cool it's actually like three pages we haven't done that in a long time so that's pretty cool it's a testament to how hard we work I know um our boy soccer works for tails off our girls I don't know if they ever stop working at all they're always in the gym even now just killing it and our football team has done a really good job cross country um as well as volleyball so let me read this list without further Ado cuz it might take a minute so if you are here and you are all region at all could you guys come up here real quick come on up here as I read your name I don't just come on up right now if you're all region come on get come here hamlins get up here whoever else is here okay so um anyways I'm going to just start with boy soccer then we'll go into girl soccer real quick cuz looks like our girls are here it's awesome so boy soccer first team All Region Luis Travis he's the defender Joe zelic Joe around here he's the defender Adrien Diaz midfielder those are our boys first team All Region boy second team All Region soccer Chris Chavis Defender Thomas Jackson forward and Josiah spilman uh goalie second team All Region and then the honorable mention for the boys are Sterling Applegate Jared Laguna and Marvin Portillo so that's nine kids for boy soccer girls excuse me boys all conference which is the equivalent right Britney to All State that's all state his second team is Adrien Diaz and Luis Chavez so pretty good showing for the boys nine people on that list and girl soccer uh first team All Region we have four First Team all regions Miley Hamlin here Leilani Hamlin forward Miley you're forward too right okay Sienna gelic you are midfielder and me and McFall hubard Defender so that's our four first team our second teamers are Caitlyn Nippers she's a forward and all M mention Lexi ordinola excuse me for butchering names Morgan Eddie Amy Halls Molly Rose and pton Miller so that's 10 if I can do math I know I was a PE teacher but I think that's 10 so good job girls and all region or excuse me all state that is Honorable mench All State we have four of them Sienna gilic lean Hamlin uh M Miley Hamlin and me and McFall hubard so these are all All State All Region girls right here so uh if you can give these girls a hand right here I'll get into if anybody uh once I'm done with the football stuff you guys stay here let me go through this and a couple other things take a picture with these ladies that'd be awesome okay uh football All Region First Team Jose Bas defensive line Carlos Harris linebacker Aiden OE offensive line Josiah spilman he was all region in football and soccer so any soccer players want to kick for me just let me know okay so it uh so David Simmons was a punt returner first team Luke Berlin quarterback Jay Barton running back Tren and tricky defensive back those are the first team guys F second team All Region Sam James Anthony sites Hunter Krauss Noah Chi and offensive lineman Ronda Bernett with David Simmons being the region offensive player of the year so pretty cool and then honorable mention all regions Trevor Byer Caleb mink Angel wrangle and Logan Robinson uh so all state for football first team David Simmons First Team aen oen first team Carl Harris Tren and chicky sophomore matter of fact Carl's a sophomore too uh second team for Tren and tricky Jay sparton honorable mention Jose besas was honorable mention and then volleyball second team All Region I think she's practicing too Ashlin Smith she's The Hitter middle blocker the volleyball All Region uh for audible mention Hannah oza I and then Izzy Reid and then cross country ta Applegate made it to the state finals and then Spencer Brandon also made it to the state finals and so these are your All Region players right here so if you guys give him a hand it's good oh Mr webs right there so anyways you want to take a picture of these guys real quick these ladies you guys go ahead squeeze and then I'd like to recognize that that's okay some of our coaches as well our girl soccer Britney Hamlin our head coach uh this is in her second year obviously she's been coaching here at every level that we have here may rockenberger rocken buer Rachel Ellsworth and Lissa Nippers uh for our girl soccer our cross country girls Shan ainson Katie Whiting and our boy soccer Kirby Elin and Gustavo is it who is it Chava he didn't write any names on here for me so volleyball Ryan fergen and staff that is football is uh Alec cathc Brian White Eric Cox Luke Peters Brandon Nuka Monty Maxwell Matt MC Weston Hall Jared Hall and Daniel Rivera so those are all of our coaches Courtney I'm turning it over to you thank you [Applause] thank you I'm actually G oops I need my papers I wrote I have notes just so I don't forget anybody um so I actually I know that we have some students that are here and I am going to ask that you come up with your coaches if your coaches are here too just so you can be recognized um so I'm going to go ahead and start do I have any Junior High football players or coach I've got coach okay come on up coach Rivera if you could come up do I have Coach Dunsmore as he's okay he's coaching basketball okay so it looks like so we invited any and all of our players and coaches from first semester Sports so we wanted to make sure that they were recognized um and so coach Rivera U was eighth grade coach Dunsmore coached our seventh grade football um and then we also had um coach Meadows and Coach Merill I think that were volunteering as well so we appreciate them and so um we have so thank you anoir for being here and Kiren for being here as well so we've got a representative for both seventh and eighth grade football so if you can give them a round of applause thank you so much and then our cheer do I have Coach KY here come on up coach kley actually just started she's uh volunteered for cheer as our chair coach just last year um and was actually a Blue Ridge graduate and wanted to kind of bring back some of that cheer enthusiasm the junior high and so she's got Addie and Kyla with her um and she's got I think five to six students who are in cheer so we are super excited that we have all of our students uh we have a lot of students that are starting to get excited about that again um so thank you to our chair coach and our and our cheerleaders our spirit line right all right thank you round of applause for cheer thank you um for softball can I have coach coaches Whiting and Coach phrase Mr and Mrs Whiting were our seventh grade softball oh and Coach Wright Jim Wright where are you oh there he is okay so Coach Wright actually volunteered um for our s our softball teams as well and so any softball oh there's a lot there's a lot so coaches I'm going to go ahead and just let you tell us who's here really quick if you don't just tell the names and then we say your name Hannah Sophie um honor sha D Eden Paige Alani Colette Jade Michaela andriel thank you so much so softball seventh and eth grade softball we had actually a great turnout in our softball teams in seventh and eighth grade in all of our Sports what we're looking for is just we want enthusiasm um and so we have some amazing coaches that get the kids excited and want them they want to continue in the program and so that's what we're super excited about out with all of our players and our coaches is the enthusiasm we see as they're heading into high school so thank you you guys can go ahead and have a sa Round of Applause for softball we're getting close I don't think coach Kerr was able to make it but do I have any cross country athletes come on up gentlemen oh and thank you thank you so Mrs flake actually um came on as a um as a coach this year with she was an assistant Cross Country Coach so we appreciate her being here and we have Owen Javin and Garrett as repres representatives for cross country so we appreciate them and they actually boys I believe correct me if I'm wrong they won every single meet we went to the boys team one every meet so that is incredible well done and thank you for representing us well so cross country thank you so much for being here all right two more wrestling coach Brandon do I have Coach Brandon but if you're a wrestler stay put Garrett and Owen also wrestled for us um and so our wrestling t team did an amazing job this year and we have some that are going on to state in January so congratulations to them and thank you for being here last one any volleyball players or coaches come on up so coach Ashcraft is our eighth grade coach and Coach willford is our coach willford uh was our seventh grade coach our eighth grade uh our eighth grade team actually made it all the way to the semi finals in Snowflake that's last Saturday so we're were super proud of them for that and it looks like I've got the same ladies were all of you also in on the softball team as well excellent so we love they're participating in multiple Sports so thank you so much to them um and our coaches we appreciate [Applause] it that that's impressive I really impressive any comments from the board in regard to the spirit these kids show impr that's very impressive thank you much thank you for being here you're all welcome to stay for the rest of the meeting too it's going to be a short one right we'll make it long for you sorry okay next item on the agenda is um recognition of December students of the month Dr R I'm going to turn that to you Mr Webb will you introduce your student of the month followed by uh Miss hoffm and U then Mr Grace at the elementary thank you thank you Bard if I could have Leilani Hamlin come forward please all right Leilani is has been chosen as the what month or December student of month at the high school go and hang on to that your little plaque and we get a picture moment too I'm going to read something a little bit about Leilani another picture Okay so Leilani does some pretty amazing things and she was also recently recognized for a really special award um in the state of Arizona so um we'd like to congratulate Leilani Hamlin for being named State winner in the 2023 Heisman high school scholarship this scholarship recognizes exception ability encouraging integrity and Community responsibility in a senior student Leilani is a 4.0 student she's a three- sport athlete BL High School student body officer captain of her soccer team and has over 200 hours of community service she was honored this season with multiple player of the week Awards and was selected first team All Region forward this soccer season we wish you good luck at Nationals they I already picked the national winner but she did win at the state level so it's a great achievement um if you haven't had a chance to come out and see Leilani in soccer don't worry because the action continues in in basketball she's amazing out on the court and I know she has aspirations of some pretty high defensive goals within the conference and region so I think she's going to get there she works hard she works hard in everything that she does academics um on the field on the court in the classroom and also in the community and and in general just wherever where she goes she you always see this smile and she's just a pleasure to be around and to have her at her school so we're grateful for Leilani and what she contributes to the high school and very deserving of this award [Applause] congratulations you know I think uh I think it's important for kids to hear some of the five most important words we are proud of you so thank you so much leani it's Courtney off all right thank you if I could have joy Cromwell come up please Joy is a seventh grader at the Junior High um and she I have quite a few things actually that her teachers shared about her that I'd like to read Joy is wonderfully kind and warm student she's friendly to everyone she is hardworking and always wants to do her best she is a student you don't have to worry about when she is here or when she is absent she's responsible and respectful no matter where she is she's a delight to have in class always kind and cooperative and although she is shy she has a smile for everyone she's a very responsible student and careful to do her work correctly and completely Joy truly lives up to her name she always comes to class with a smile and is always kind and respectful she puts forth 100% effort every day and and um she communicates with me to be sure she stays caught up um and finally Joy is a joy joy is incredibly responsible gets her assignments done right away and always red does anything that's not exactly correct she asks questions when she has any trouble and she is always attentive has a positive attitude Cooperative with others and just an all-around amazing representative blidge so congratulations [Applause] Joy all right good Mr Grace Jael come on up our student of the month at the elementary school is jabriel Martinez he's a fifth grader he's in Miss ganon's class Miss Ganon uh nominated him to be our student of the month um she came to me and told me jabriel and it's it's something we already knew jabriel represents all the core values that BR students should have um he's a fellow student that everybody wants to be around he helps everyone in his class when they need help he's there to support them if they need help with their class work or if they just need someone to be around them um he's a joy to have class and he's a joy to have on campus thank you [Applause] jabriel thank you we uh proud of all of our students those are exceptional kids um Dr Wright you want to continue or who would you like to take this yes sir for the student for the teacher of the month will Mr Weber will you make that Mr Webb will make that presentation to Mr WD all right Mr wdge would you come forward Please Mr wdge is we'd like to recognize him for December teacher of the month um he's no stranger to the board and his presentations of Success With The Fab Lab and so we want to recognize him officially as a teacher of the month he's how how many times have we he's been forward with the Samsung Challenge and each time he's a minimum every time of a state winner and then goes on beyond that so not only are the the projects amazing for the kids those projects continue in they start in junior high they continue in high school those are things that go on the kids applications for college same thing with the NASA rover challenge we were recently see the the video of the kids at their trip this last year we haven't met they've been accepted again this year so Mr W has taken another team to Nationals and so we're it's it's amazing and so we want to recognize him for his dedication his hard work his en his love for this program um if you talk to him it's evident he he loves what he does with the kids and the opportunities that the kids can learn from engaging in the activities there at the fabrication lab so we want to recognize Mr Woolridge and give him this plaque and also a free cookie for Twisted sugar cookies so enjoy [Applause] congratulations Mi Mr uh Merill if I might add we had a barbecue recently and there was a one of the trucks outfitted with some solution in a large dispenser and Steve Murphy head of facilities came over and said you know what this is Dr right this is a solution that the Fab Lab students developed that's eco-friendly that melts ice prevents ice and they're just perfecting the formula so it's it's like uh there's always not one thing two or three or four things going on in the Fab Lab and they're all great for kids thank you Mr WD it's actually IDE maintenance and they it to Kids To Work brine instead of sprinkling salt so we're using magnesium chloride which is melting drop melting point down to preat the concrete so things don't freeze itre Environ while getting the clean F the snow everything started earlier it's an amazing system and it came for maintenance they gave it to the kids said Kevin we I'm hoping for [Laughter] snow Kevin you are amazing we are lucky to have you in the district fortunate to have you in the district your little speech right there you lost me at ice next up on the agenda is uh a br Star Award Kimberly you want to give that Mr dugdale oh I think it working come on up guys all right so the maintenance team is going to come up and uh that was a great segue from Dr Wright about the new and innovative ways they're trying to help us with our snow removal SLB buildup and uh Steve is very excited about this and they have been doing a great job and they have their trucks all outfitted and they are ready for winter um one of the other things that they did was uh Steve did some research I had to have my back to you guys um Steve did some research research on Cinders and what would be a better way or more effective way to spread Cinders and he came up with a solution um to have some Cinders mixed with some sand and that's better for our um asphalt and better for our concrete sidewalks so we're going to test that out this year as well it's just one of the many reasons why the maintenance team is getting the BR star um this uh December so these guys are the heart of Blue Ridge if something goes wrong in the middle of the night they're here if we have a water pipe break they're here they're up did you hear somebody please don't um if we have something wrong with the pump house they're here um if we need roads checked they're checking them in the middle of the night if we have a pipe break they're here and we have had all of th those things happen um in the last nine months um lots of pipes breaking and lots of water issues and they have been stellar and they just work until they can solve the problem and get it fixed um and no complaining no grumbling they're always happy to be here and they're always happy to help and they're always coming up with innovative solutions in ways that we can save money and ways that we can keep our school beautiful and safe um so I just want to honor them um tonight for all their hard work and I just they I know they're ready for snow and I just want to reassure you they're ready they've got their trucks ready they've showed me their trucks and so I think we're ready for this snow hopefully it doesn't come until Christmas Christmas that would be nice um anyway so we've got I want to introduce them though we've got Steve um our maintenance supervisor Brent Chris breed love Mike and Jared our newest member of our team and they're all doing just a fabulous great job so I want to give you this and here's your little plaque for your for your department and office and you each get one of these thank you thank you thank you you're welcome here's the extra I think a pre pre prerequisite to work in the maintenance department you have to be handsome you have to be a goodlooking guy and Steve is going to show you the back of his shirt so um uh that's looking at those shirts the back of the shirts Wonder we um designed that logo for their shirts yeah and it's on their hats as well I was wondering where we could buy those shirts I like them we can probably make that happen there you go no uh Mike Bosley designed it and then we had it um made uh I don't know Linda picked the vendor so I don't remember the name of the vendor but thank you guys so much we appreciate all you [Applause] do all right as we move on with the agenda I need to uh excuse thank you thank you very much I need to excuse Jennifer Brimhall is absent this evening with the family issue um next item on the agenda are items that have been donated to blidge school district Dr wri do you want to go through those and explain and tell us if we we sent Letters Out thanking people yet sir thank you Mary once they're approved by the board we we send out thank you letters and the donations are these Jan Weinberg donated golf clubs and supplies to the high school valued at $2,000 Mr Waldo donated a very gently used leather sofa and area rug to the high school valued at 1,500 the youth basketball booster donated $3,000 to the high school girls basketball program and Ronald Ray donated $5,000 to the Elementary grades 4 through six science department and then Derek kavie donated 77,000 excuse me $750 for athletic fees for grades 7 through 12 so these are pretty significant donations for a small community and we're very appreciative of these folks for their generosity thank you we'll have to vote to accept these uh donations uh any comment from the board yeah it's substantial aren't they all right can we have a motion then to accept these items as explained have a motion from Margaret a second from Diane all in favor thank you next item on the agenda is the consent agenda board after reviewing the consent agenda are there any items that you would like to remove and uh vote on independently or M Mr Merill yes I'm sorry we didn't we didn't set this up I didn't set this up well but there's one more discussion oh there sure is that's right we need to hear from the yes yes yes sir may I just set that a little bit okay what what I wanted to do is the principles have been working very hard on an issue that every school and school district is dealing with and that is vaping the difference with bluid is where actually we have sensors and we're holding kids accountable it's happening everywhere this is not just a bluid problem I want to commend the administration on the hard work that they have invested Mr Archer BET's not here but between Mr archet and Megan and Courtney Mr hoffmier and Mr Webb they they've done a ton work and we've had a little bit at the sixth grader not so much with Mr Grace's crew but they've put a lot of time and effort into um instructing the kids warning the kids setting up consequences for students that violate and they've been very diligent in in this problem now if you remember what I was worried about the first part of September is we had clouds of Vape in the bathrooms we had complaints that's no longer a problem our issue is that while the kids are continuing to vape and we're continuing to hold them accountable the current system is really not working for us in what we're trying to do and that's change behavior and so that each of the principles will speak a little bit to their their campus I just don't want to create the impression to the public or the board that we don't have a handle on it and the administration is not working on they are and we're hitting it head on and I just want to commend especially the principles and assistant principles for working so hard on this important topic and then we wanted to have a discussion so the board could ask questions to those closest to the work would that be acceptable to you Mr Merill yeah I just got ahead of myself thank you thank you Dr Wright should we start with uh high school maybe we can start with youngers and at the younger grade levels and then build up to the high school right now we definitely have the majority of the cases that are happening up at the high school um and they do trickle down with age I I think a preface before we get into the statistics I think the hard part the it escalated with when the state passed the marijuana legalize the recreational marijuana and so it's just so prevalent in around the students um you still have to be 21 to purchase it but they're finding it at home they're finding it they're finding ways to reach out to um people that are selling it when it first happened really hit us maybe four years ago and we were working with the police pretty heavy in trying to find the sellers and and figure it out it got to the point where it was so hard for the police to police it because it was just everywhere that they actually had changed what they were giving citations for and so right now A a marijuana violation is similar to what a tobacco violation used to be so that I for me I think that's the biggest challenge that we're facing is is that there's no teeth in having marijuana on campus where it hurts the parents it hurts the student with it's being criminalized and so we're trying to figure out how we best can manage it at the school level with still we don't want to the and and we're sending that message to the kids you if you're going to vape you're going to get caught eventually you're going to get caught and you're going to have consequences now the consequences are going to change as we go and we try and figure out how can we address this Behavior with some different things to give support to the students because it comes down there there's many different reasons I'm why a student may turn to it um kids are going through some crazy stuff right now and as we're in our conversations that we're having with the students what's what's leading you to do this why are you says like I just need a relief for my life I just need a break I just need that a lot of the conversation that we're getting is are those kind of conversation so trying to figure out what we can do to get them resources and help for the the things that they're really troubling them in life to where they feel like they can turn to something else rather than marijuana or um in some cases to uh to nicotine which is you know the that's the fewer of the problems that we face is is nicotine so primarily it's just the THC the marijuana Vapes that the kids are do resorting to um Elementary level yeah so at the elementary school we're dealing with pretty much the same thing just on a much much smaller scale um I think this year we've had two uh out of 800 Kids on Campus we we found two our biggest issue is um just how easily these things disappear from people's pockets and things like that um we have found I think last week I picked up our fourth one out of the parking lot um and these are these are parents and adults that are coming to the school and they're falling out of their vehicles or they're falling out of their pockets just how quickly they're they're misplaced doesn't help um we do come down pretty strict with the discipline of it because we want to make sure that kids know that that there are consequences as as Lauren said um as well as as we really use it as a chance to talk to parents make sure parents and students know that that we're here for them you know if they need help we will try to help them with everything that we can uh we get our counselors at the elementary school involved to talk to them um we also have as Dr R said we have sensors they they uh kind of move around we station people around campus to prevent um really Mischief in general uh vaping's probably at the bottom of our general Mischief that we have happened at the elementary school but it does happen um and I've talked to several of my friends that are at other elementary schools and they're seeing it as well and and we're just trying to educate people in the process especially when it comes to the lower kids before it gets too bad or or something like that it's we want to educate them on on the side effects of it and and the long-term causes or the long-term issues and things like that and at the junior high we're seeing I mean a lot of the same things that Mr Webb was talking about we have um so we uh had our technology um placed in the in the building in October right before break um and we've had we've seen a decrease in alerts that we've had on uh vaping um but we have I mean we had 18 alerts in October six alerts in November five alerts and those are just in the restrooms um but we've had a total of 20 students that have um had consequences at the junior high level um and it's actually very um I was amazed at the numbers four female four male in seventh grade six male six female in 8th grade I mean so we're seeing it's it's consistent between boys and girls um we do I mean we struggle anytime we have a report we actually have an an increase in reports from students because they're tired of it they're tired of seeing it on campus they're tired of it happening too um and so we have reports from students um when they're seeing it as well and we investigate those um so we're still you know we ask when we have it reported to us we ask students to come and visit with us I mean we do we are checking backpacks we're checking Pockets there's kind of a limit to how to what we can be checking but we inform parents that these are the concerns that we have and you know even if we don't find something on somebody we're calling parents and letting them know um we have the consequences for students when it's happening but the same thing I mean is true we need to help these kids because a lot of them are suffering from addiction problems um some of the ones that we've had are I mean they are it is a it is a need that they have they they have to have they have to take a hit um and so we're trying to work with those students to find ways to help we have Nexus Coalition that comes in um they are coming in and working with our kids on and some of our kids on a weekly basis on Thursdays we have a class for students who have been struggling with this and have had consequences for it um and we're looking to try to find some programs where we can have it on a bigger scale as far as having Nexus come in and and just provide a little bit more information um we are trying to educate the parents on it as well um you know we let them know that there are a lot of places that kids are hiding them um or they're giving them to their friends they pass them between hoodie sleeves I mean they're they're pretty um they're pretty Adept at hiding it um you know but we're still it's it's just it is a really relevant problem right now moving forward we want to focus with our efforts and and looking at our resources here locally Courtney mentioned Nexus Coalition we want to work with them and with the police department to see if we can somehow bring the the teeth back into it for the parents if we we had talked about the classes that the students are attending if the parent if there's a you know parent you have to attend with your child in an evening if you don't then maybe then that's that point where we look at then the police would look at doing charges for for that student for here's your chance to get out of it if you attend the class with your child so because the parents need to be involved in it as well so that's what we're trying to put in place and work on something with working with resources plus with the police department of what we have going on here on campus I'm curious um what the reaction is of the parents when you call them when you catch a student vaping and you notify the parents what's their reaction and obviously there's a range but there yeah there's a range from one where um the kid blamed it on the parent for putting it in their backpack and which was true and and and then the others where the parents were like totally shocked and not my kid um well it was your kid and they did admit to it so there is a range most of them on the surface are are supportive but the we continue to have you know the student students are struggling with it and so I think the parents are struggling to find out find ways to you know deal with their own kids is with it as well and we've seen frustration from the parents they're trying to figure out where the kids are getting it and that's the part that we I mean there are a lot of parents who will say I we don't we don't Vape they're not getting it from home um and so they're getting it somewhere um you know we're trying to you know we're really trying to heavily monitor bus um our buses and um you know where they're walking I mean just we're just trying to figure figure out where the where they're getting these from um we're just not sure that's but that that's a a big frustration for a Junior High parents and and I think the shock of it is is going down a little bit more as parents are realizing that this is this is becoming a a large issue um and they're realizing it's not just you know this group of kids it can be my kid it can be all kids and so at the elementary school it was it's typically shock followed by sheer disappointment um and some of it's disappointment in in themselves for not noticing or something like that but I think that that more parents are coming around to understanding their kid is is possible to be doing this you know that sort of thing I have a question um is there something we can do as a board in changing some of the regulations making putting more teeth in some of the the penalties in the handbook do we need make some revisions I feel like it's something we probably need to look at but at the but the the bottom line is we don't want to lose we don't want to lose our kids you know we I mean we know that we have to have consequences um but we also we just need to help these kids figure out these problem you know there's they're just they're struggling um and we we need to help them understand we just have to educate them so I think that we probably do need to look at some I mean look at our policies but really look at how we're educating the community on the dangers of it Courtney did you find any um in the in the six that you're talking about were any of them on the athletic teams um I don't believe they were on any I don't believe I would have to take a look again um I'm just going off of memory I don't believe I had any that were currently in an they were not on a team currently um or or any active exra activity um at the so they they I'm trying I'm just remember I mean I'm trying to think of I I want to be accurate but I to my knowledge nobody was on they were not participating anything at extracurricular at the time have we had any at the high school that you've had to pull out they they have and then according to what's written in the register my athlete the bylaws that they're signing they they have the consequences that are in their they they meet those as well so unfortunately it is it doesn't just stop at just kids that are struggling it's our kids that are um in extracurricular activities Sports all all that part school if I may add to our my concern was especially at the older age we're we're suspending three or four kids a day some of these kids Athletics and music it's all they have and so we're taking them out of the positive after school and we know we're putting them right back into what they're doing so what Mr web and and the other principles have have suggested I agree with we're trying to find a way to hold them accountable but also help the kid because we we could shoot I guess we've probably suspended a 100 since school started or more and we could every day suspend two or three but really what is that going to do and if we expel them what's that going to do to the kid and what we're dealing with is addiction for some of these kids at a very early age and so wisely the principles have said Hey in interviewing kids they're saying I need some help so we're saying what resources do we have we have a handful of counselors like any other school and we need to leverage the resources that are here I just wanted to also reiterate this is a state and a n Statewide and Nation Nationwide problem it's not a just a bluid problem it's happening in every Public School District it's happening in most of the private school districts and it's just occurring among all grades now I will say while the higher socioeconomic students are not immune and those families it does occur not at the same gr as it does our students that are are struggling financially too and so because of the stress blame it on covid the economy whatever we're seeing a much higher rate than we do than we did two years ago and the accessibility these kids are getting it from adults on through applications on their cell phones and so it's it's ubiquitous is the point I'm trying to make so we're saying hey let's let's get ahead of it let's see what we we can do an example might be Saturday school you get caught great you get to go to Saturday school and you get to complete this program and your parent need going to get caught again then great you have another program that you get to go through at some point we would have to say we've tried everything but until we get to that point we want to we feel like we need to do more and if I could add that the the if you ever if you've ever looked at the wall of of things that are built the design of a lot of these devices are very uh they're I mean they're designed for young people I mean they they look like soda pops and um Candy and I mean they they their design of them is really I mean it's really designed for young people and that's a unfortunate you know it's another unfortunate effect do they realize the addiction or do you have to point it out to them they know it they and they they're agreeing to it that yeah I I have to hit this or I feel like I H feel like I have to hit it throughout the day is what they're telling us so they they recognize the addiction does the parent have the parents when they come in to talk to you have they noticed the addiction no not at all because they're they're oblivious to it when I ask if the board needed to do something in the way of uh changing some of the regulations I mean do we need to make a like a Dr Wright suggested a step by step by step you do this this is the consequence do this this is the consequence instead of just throw away the child we don't want to throw away the kids we that's that's why they are in some ways where they are is because they've been thrown away at some point in their life and so can we do something to build them in the process yeah and that's we need to change some regulations in our handbook to do that yeah that's something we definitely can talk about we can come up with a a step process and you know for each occurrence it becomes a you know elevated type of of consequence so we definitely can look at that even though it's um prevalent like you said at all the ages there h i mean you can't treat the elementary school kids the same as the high school obviously but there has to be some consistency throughout the district so everybody knows in every school that there's going to be a consequence for that behavior right I agree especially so the other kids that are complaining they've had enough of it that they see that there is actually a consequence we've talked about this is where it really begins with Ryan school that's where the kids need to understand it they they have the education about it and as they get older like we already know this and so then we're just dealing with individual kids instead of like full population more of an issue and that's one of those consistent um things that you were mentioning is the education part of it um whether it's our age group or or Lauren age group or Courtney's it's we got to educate parents and student students to the dangers of it so have the parents been um involved in any of this educa have you had education programs where they had to bring their student in not yet we don't have that set up yet so that would be our next step to try and organize something with that where their parents are are having to be involved with it as well these kids are going to be really sick if they start this in elementary school and go all the way through that's the scary part is we just don't know all the research in it on how it will affect them years yeah they don't recover it's just something they live with so I don't know the education part of it has to be really really strong I think and maybe for all the kids because you know just because they're not doing it this year doesn't mean they're going to get not get dragged into it another time and I mean we really don't it's the there really aren't any surprises anymore on you know which kids are going to be caught with them because there's not it's just kind of across the board now we just we're seeing it kind of seeing it everywhere has the state come out with any education programs or do we just make up our own there are resources um Navajo County has some great resources um the Nexus Coalition has really great resources for parents uh and we're trying to push those out to parents so that they can you know they can look at them but we um I mean it it probably would would be worth having some kind of a you know a night to in you know talked about the issue is getting them here is having it attended maybe they just need to sit around a table different TBL so they can ask questions in a smaller right group and not have to stand in front of a big group because they don't want to admit their child is involved in this in the first place true but they still need to know why what's going on and what they're up against right and there are some states when we started looking at this there are some states that're now putting in leg legislation to to try to curb this um that are across the board with a discipline consequence that's required by by state law we don't have that yet but you know I think we all saw this coming when they came out with all the attractive colors flavors whatever you know it seemed like there was no vaping the next day there was vaping everywhere and for kids you know what were adults thinking it's tough but I think we need to really act on it I appreciate what you've done so far I mean it's a step in the right direction but these kids at the high school they're not going to give up they'll find it when you need changes we'll support you right I don't think I think everybody's nodding their head we'd be glad to help and support what we can do in the way of support we'll do that for you so thank you for presentation appreciate it very much any other questions comments thank you all right we'll we'll go back to the agenda as we started and I messed up so consent agenda are there any items that anybody would like to take out and vote on independently in the consent agenda if not can we have a motion to accept the consent agenda that's items 2.1 through item uh 2.5 do item 2.5 separately or can that be included uh it's in the consent agenda I think we can just approve that separate independently unless you want to take it out and approve it discuss it if there's none then we have a motion to accept the Kent agenda a motion from Chuck second from Margaret all in favor that would be unanimous also okay the business portion of the meeting item 3.1 one a recommendation to approve the first revision of the fiscal 2023 24 budget that was presented in a public hearing 30 minutes ago cimberly board president and governing board members I'm just asking that we can a recommendation that you approve the Rev revised budget as presented at the hearing are there any questions or comments about that and we I have a motion to I have a motion from Diana a second chuck all in favor thank you thank you that has to be submitted by when 15th all right so we got time all right item 3.2 recommendation to approve the board meetings dates for each month uh currently we are on the second Tuesday of every month does that fit or do we need to visit that with a different day I like the second myself let's just try to match it with his schedule schu the superintendent's schedule that fit second because we want him representing our area on these boards so for for the uh Administration side the second Tuesday is probably the best day all right so can we have a recommendation to approve for the upcoming year the second Tuesday of every month as the date we will do our regularly scheduled board meetings have a motion by Margaret second by Dan all in favor that two is unanimous okay item 3.3 a recommendation to approve early graduation for three high school students um Mr web they're not here we reviewed those board is there any questions or comments about those three Chuck yeah I I looked at the information I noticed that two of those students have excessive absences and a a lot of failing grades I guess I'm surprised that they have enough credits to graduate early so that's one of the um unintended consequences of of our schedule where we have 32 possible credits for a senior when only the state only requires the 24 credits so they they've met the minimum requirements to to have their early graduation what we're looking at we're running into some situations where students we know that they're going they're either going to move on to another school if they aren't Grant granted early graduation request here if they met the requirements and let's keep them here and get them through as many programs as we can um some of the others a couple of those were situations within their family where um they're going to be moving out of state there something was prompting the need to to request early graduation or they're getting into a program that they their academics is not their strength and you can tell that by the attendance and the grades but there's a one of the the gentleman was trying to be an apprentice with the HVAC company has already looked into that for January so there's the situation where we're just looking at it Case by case and uh making a determination yeah we'll go ahead and support you on this one it will be better rather than facing a Dropout to go ahead and do an early graduation to get on with his life any other comments or questions we have a motion then to accept item 3.3 for the early graduation of these three high school students I have a motion I have a secondment by Margaret all in favor at two it' be unanimous all right item 3.4 Dr Adam or Kimberly which would you like Dr would you do that sure as you know the last several years we've had increased inrees mandated by the state this year will be 1435 another 15 50 c increase the impact of that is less than $10,000 because of the market we don't have a lot of folks just right at minimum wage we have a few but we don't have a lot but the impact will be just under $10,000 but we need board approval in order to make that adjustment yeah that was my question what type of a adverse impact does that have on the the 10,000 can be absorbed right all right any questions about that or comments can we have a motion then to um accept item 3.4 about raising the minimum wage the amount of 50 cents a motion from Chuck a second from Margaret all in favor thank you Dr wght we'll turn some time over to you now thank you we have uh We've we've talked about the uh the emerging issues that we've had that are most pressing but the one thing that the team the C cabinet the leadership team has discussed is we want to create three to four strategic goals for the future for the next three to five years to help focus our investment our frankly our spending and our time and attention and we don't want those goals developed in a vacuum meaning just at that that level so we will involve in early January I believe on the 15th of January we'll have all day we'll have a a superintendent counsil kids council is part of that group we'll have a steering comme that is consisted of Staff throughout the district and administration and then on the following day the 16th we'll have a community Forum from about 5: to 6:30 in the evening to get as many community members to share their thoughts and ideas and then we'll take all that data and all the input and then from that set we will create three to five strategic excuse me three to four strategic goals for the board's review and possible approval that'll will guide the district the next 3 to four years what we're not looking for we already have a solid mission and vision statement we're not looking for a huge notebook and a bunch of shiny stuff over a really detailed strategic plan that gets developed over a year and put on a shelf I we're looking for a more practical approach to say these are the areas in which we need to focus and we want a lot of input in creating those so that's the are there any questions on that I wanted to make sure I I've got that information out of January then the 16th for a community meeting which aligns with our board schedule it shouldn't have a a conflict there the other thing is we're just very I'm proud of the the level of uh engagement of our teachers and support staff throughout this first semester they've worked very hard and we're seeing Improvement on just about every not just at every level whether you're talking about academic achievement or you're talking about uh the facility side or the operation side we're seeing Improvement and that is is a direct reflection of the leadership of the board and the hard work that the administrators and support staff invest every week and every day so thank you for that and I I want to again to extend gratitude for those four folks that are sitting right there and Nathan and his team and all of our departments that are doing a very good job of working together and we'll have our our Wayne announcements our winter break the last day of school be December 20th and then first day for students will be January 9th teachers will report on January 8th Courtney's my calendar right there thank you Courtney Miss hoffm are there any questions from the board like any information any of those things I covered if not looks not thank you thank you next item on the agenda would be a call to the public we'd anybody that would like to address the board take this time right now' like to limit your comments to about 3 minutes and not be able to seed to anyone else so if there's anybody here that would like to address the board at this time we'd be happy to hear those comments going going gone all right we have a an announcement the next Janu the next meeting of this board will be January 9th at 5:00 P pm on this in this location we now need a motion to move to executive session for some legal advice with the governing board attorney can I have a motion to have a motion from Chuck a second from Margaret all in favor that would be it okay we'd uh like to excuse the public and we as a board will meet in this can find ref the uh

school adopted this year the leader and me uh through the stepen cubby Foundation which has been great especially for our middle schoolers um so but that is implementing kindergarten great we have Target assemblies by the medical counsel which is fantastic any the staff is coming there she makes it really engaging where there's different games um through drug a awareness week they did some activities where they spin around on a bat and try to walk a straight line those types of things so it's kind of engaging those middle schoolers are bringing stuff up to their level which has been um really well received and the middle schoolers have been excited about those assemblies and helping participate and plan those assemblies as well which has been a big movement that we're trying to do this um we're also providing oneon-one or small group sessions as needed provide Guardians with outside resources um especially in the realm of self harm and those types of things that's one of the things that we also do quite a bit of us helping parents um none of us really know how to deal with those situations but we do have resources to get you in the right place for that as well as work oneon-one with you okay and then lastly one of the things that I I brought to the district a couple years ago is restorative conferences um we really go to this instead of like in school suspensions out of school suspensions and what restorative conferences are is when a child does something they're not supposed to trying to fix that problem so help them realize what they've done um help them to find out how to feel sorry for that track that problem and then don't do it again is really what we try to do and some of the things that we do is if there's a conversation between two students um we'll work through it and then at the end we bring them together and do a restorative conference where they can make aend for their ACS so lot of things like that even if it's with a teacher and a student like the Middle School bring the two of them together so that the next day they can come to school and go back into class um without being nervous or scared they've already approached it and they're to go um School Safety and Security update um as a lot of you know I take School Safety and Security very important one of the big things that we've done over the last couple months is we have assembl threat assessment team um and a comprehensive School threat assessment guide which is CAG this we're really excited we worked in partnership with sheriff department on this one um almost all schools in P County have adopted the same model and it's to assess threat so if we get a report of a Potential Threat um as we've all seen in the news when there's these types of things they always look back at what things have done what schools have done what law enforcement has done um and they're finding that often times it's not enough and so this is a way to for law enforcement to work with schools and to make sure that no no stone is left on turn and making sure um that the student that made the threat is safe to return to school and receiving the proper Health and Care that they need to a pict number [Music] of next slide thank you now the moment you all been waiting for except for the pizza start was all right all of our if you can come and stand right right up here by the board we're going to start with up all the midd so if you're achool stand right here [Music] short [Music] you [Music] for okay so Mason's having stage fright so he's gonna stand behind me and we're gonna talk about all the amazing things Mason does so Mason is always caring towards adults and students safe in the classroom and has become very responsible this year when all students in the class were asked what they're thankful for they all said Mason he is always so kind to others Miss [Music] wix Max is a wonderful student who demonstrates being kind safe and responsible on a daily basis he comes to school ready to learn ready to follow directions and ready to be a good classmate Max always stays on task and he helps others when they need help he is a pleasure to have in class Miss haer you [Music] okay we do have a certificate but miss is going to pull it so we do have your ice cream okay and I know that Miss neg wrote something about him so I want to make sure that we read it so just give us a minute to get it okay give him a great big round of applause Victor Victoria is cool for the month for November she is a bright and engaging young lady her kindness pours out each day she is responsible and dedicated to her learning and takes an active role in challenging herself she always strives to do her very best keep on shining bright Victoria now and always miss man [Music] Lanna is a trific part of our classroom she has a lovely attitude she is respectful and patient with others all of her words are kind towards students and staff she uses classroom supplies and school equipment safely Lanna is responsible because she works hard in class completes her work on time and does her very best every day it is a pleasure to have her in our classroom keep up the great work the honor Miss Rodriguez Ben is always so helpful with others and uses kind and encouraging words with all of his classmates he R da with a smile and it brightens up my day then follows all school safety rules daily and make sure his school friends are safe throughout the school day he is responsible daily with his school work desk area and classroom Benjamin is a true star in our class family and has showing Amazing academic improvements this year Miss hop Leighton is always responsible and kind all around he is constantly aware of others feelings and genuinely worri for them Leon also helps others who might be struggling with their work as he is usually done with his own assignments within a timely manner I have wited Leon share his headphones with others many times as well numerous amounts of times Leighton practices very safe attributes throughout the day in and outside of the classroom Miss [Music] way Caroline is always kind and helpful towards others she is quick to offer guidance to her peers but but notify a teacher when someone is being unsafe she comes to school each day with a positive attitude follows instructions well and completes her work on time Miss [Music] LAN Ezekiel is a great example of what a cult should be he is kind to his peers and the adults he sees throughout campus if anyone needs help he's there to do whatever he can he comes in every day with a positive attitude ready to tackle any challenge that comes his way he is prepared throughout the day with the materials he needs and make sure he stays organized so he never loses his assignment keep working hard Z you're doing an amazing job Miss [Music] Montoya Eden is one of the kindest students at our school she is a hard worker and she always is willing to help others great job Miss [Music] house I think would be hard to find another kid who enjoys school as much as Austin from the moment he walks into the door to the goodby at the buses he is engaged motivated and excited I could tell I could tell him we are going to sit for an hour and watch glue dry and I promised you he would not complain and would be the first to defend my activity Choice Austin was one of the leaders and driving force in our world World kindness day activity and is looking up and is looked up to by many of his peers he is thoughtful kind and a great friend to all what is most admirable about Austin is the empathy that he shows for others he understands that his Fe have their own personal stories and hardship and is accepting and never judgmental how lucky am I to have him in my class for two years in a row Austin I am so proud of you you are truly one amazing young man love Miss Flowers I also wanted to add that I super excited when fourth grade was working on the personalized kindness bracelets because Austin you left me a beautiful Mrs Rico bracelet on my desk with the nice kindo and I really appreciate it and I wear it with pride thank you Max is a great student he's always responsible and kind to me and his classmates during my class Miss randone my Maya is a wonderful student in and out of class she has helped her classmates in the classroom and out on the playground she is responsible when it comes to school workor and doing the right thing thank you Maya Miss GRE [Music] Caleb is one fun cold I can always count on him to brighten my day he is a positive and active part of our classroom Caleb always participates in our classroom discussions he is kind and helpful many times throughout the week I will see him studying his spelling words keep working hard Caleb is unique in every way and I'm so happy to teach him Miss [Music] Adams um my name is Seth I'm an eighth grader and or I'm in this BL I don't have all these memories um I just want to add to Seth in middle school when they get there their teachers meet together so this is a group effort and their teachers nominate and then one of the teachers write their thoughts Seth is always respectful kind and considerate towards his teachers and peers he is responsible in and outside of the music Ensemble groups by learning his music and keeping up with his school work he has a great work ethic and I know he will go far in whatever he pursues if he keeps up the good work I'm so proud of SE Miss ptic H already said his name so he's going to skip that part jav is kind to his classmates SE seeks the safety of his friends and a responsible student with his work Miss NE big round of hobby for waiting okay so all all of my ques can I get you all the come up here my I need you guys' help we got at this time if you want to come up get a group picture that would beate s all right so you're going to stand here for a minute with me okay um every month we believe and also celebrating our amazing staff here atal school so we have What's called the Golden Horseshoe award which is kind of like employee of the month if you will the difference here is the supervisors don't pick this this is picked by their peers so all all of the staff gets to to choose who they feel that month has worked extra hard so for our classified I can have Mrs Curtis come up [Applause] please so Mrs Curtis's Pier say Mrs Curtis is just a wonderful person and so very helpful all the time to anyone and everyone she is always so willing to help um and when she doesn't have the answer she is always willing to find it Mrs Curtis always goes above and beyond she truly has everyone's best interest at heart which means a lot to us we are so grateful that Mrs Curtis has come on board and is a part of our Continental Co family she makes Continental an even greater place to be I just want to add as an administrator for those of you that don't know Mrs Curtis um she is Mrs ques and my myself are secretary as well as works with HR with Christin Alonzo and it used to be that for those of you that know me I'm not real good with paperwork and Mrs Curtis came in and this year it has been such a relief to have her on our team um for those of you that don't know we as administrators have to do evaluations and I am not good at and it's not that I can't do them it's the scheduling in my time dealing with all the students and tomorrow I will finish my last evaluation for the year and for those of you that know me that's like an impossible task and I owe it all to Mrs Curtis who has taken over scheduling those for me so I get in and holds me accountable and checks Monday morning to see if I got my homework worked on and have ready for the Post evaluation and she is just that kind of a lady that I absolutely love and adore her and she has made me a better person because of having her on this on our staff and I'm so grateful and to her and want to thank her person for all her hard work and dedication not just to our school but to me as administrator as thank all right and for our class for our certified staff if I can have Mrs house join us Mrs house is always happy and cheering on her students she is always positive and is a Le example um it is a great it is great to be around her her positive approach to dat collection and and you use is recognized Miss house has always been an amazing and fun person to work with her love for the student shines she has an amazing teaching style that brings out the potential of all students she has become a wonderful addition to our staff she is a true C helps out when needed goes an extra mile for her team and students she is the best she helps her co-workers and is passionate about her work Alex is such an amazing person to have here at Continental she brings in an amazing energy and she goes above and beyond for everyone here at Continental and I also know that to be true congratulations okay hold on one more second K we got okay um our next Golden Horseshoe award recipient goes to Mr Ferguson can you please come on up this is a huge surprise because he's the one who makes the golden Hors Awards and we did not have him make his own so thank youi good job we pretended we wanted to know how to make them today SOI was able to trick me to teaching her so that she could those out but it is good to build capacity because we really don't want you to the only one who knows how to to make them Mr Ferguson but Mr Ferguson has jumped right in and helped us so much with it he has worked so hard at learning so many new it areas and it has truly been a huge help to all staff he is a team player and he is always ready and willing to help us with anything he has awesomely taken on technology technological te technical issues and is very pleasant to work with Mr Ferguson is always very understanding to our needs and works very hard to ensure that the technology for our school and district is functioning to the best of its ability so we all can be successful we truly appreciate Mr Ferguson and all that he does for us here at Continental for our staff so thank you Jo everybody here ready all right thank you round of applause [Music] thank you all for coming got about 20 minutes left Bute to go chrisa [Music] hi all right we'll move on to the consent agenda it any [Music] discuss [Music] Mrs Alan yes Mr yes report items so before you guys tonight is our district financial report as of I believe last Thursday so you have any [Music] questions approve District fin discussion Mrs Le yes Mr MCG yes M Alan yes Mr that's the end of the report item unfinished business we went over the policy advisory in our study session so it's to approve the second reading that had about an hour I moved to to approve the second reading of the asba policy advisory second any discussion Mrs Leber yes Mr mg Mrs Alan yes Mr [Music] yes um when it says 748 to 746 I mean that it's through I know I'm just saying there's no other policies those the only ones updated or those only ones that we I guess yes and yes okay just I'm just making sure yeah okay new business this is the calendar year we've already approved next year right so we're getting ahead of ourselves because people like to plan and um it's pretty much the same as 2024 22 23 right yes and we are hoping to get um 2526 proposed to you by February March so we can be two years I move to approve the 2425 school calendar I'll second I have a question um do the major holiday major breaks line up with the sub yes and I think it's super cool that we still take our Thanksgiving week um I know when especially this year when my daughter went to high school what do you mean we don't get the whole week same with my wife no they don't I can't control that and then you know what she says Dad can you run for the Ser no absolutely Mrs Le yes Mr MCG Mrs Ellen yes Mr yes business B is our budget revision lightness so every December the districts across the straight are given a notification by ad whether they need to revise our budgets one way or the other um this year we did have to revise our budget um our budget had to be reduced by two just over 297,000 um reasons behind that is we did budget for a 0.02% increase in ADM over the course of the year which equates out to about three4 of a student per um we didn't get that we've actually we're actually down students so that's part of the reasons as to why we are having to reduce our budget so with that being said I will throw it open to your vote um hopefully you will approve this does it have to be to the state by the 15th and I can answer any questions after your vote I move to approve the December budget revision I have questions without going through it um was it um kind of a percentage of each line item or was it weighted area the decrease in our budget is a global decrease they don't say where it has to be decreased from um we are allowed to be within 10% of what 8 calculates our Bud budget should be so that 10% was five $58,000 so we were $240,000 over that 10% limit like throughout entire budget throughout the entire throughout the M budget the main generally when we talk about budgets that's the budget that we're talking about is our M budget that's the majority so the entire M budget with all throughout the budget okay anything else Mrs Le yes Mr mg yes Mrs enen yes Mr yes and item C suggest changes to the governing board calls which so the only thing we had to change was uh we had voted and approved the maintaining the a letter grade and since we um are now have a b letter grade we had to go back to changing our goal to efforts in achieving and and the port are posted okay I'll move to approve the suggested changes to the governing board hes I'll second any discussion okay Mrs Le yes Mr MCG yes Mrs Alan yes Mr now our invisible item e is item I on the consent agenda authorization to send items to public auction which is uh for two buses um to go to Mr MCG asked for a little clarification I move to approve number D 14 14 D good J agenda second all right with that um got a few questions I'll try and make a call first for for you we bought five buses last year correct correct were year one into that we made we've made two payments on it second year starting second we're in the second year in the second year yes is it safe to say that we will not have enough money to buy any of us for how many years I mean theoretically so when you're talking about purchasing a bus you there's a couple of different ways we can go about doing it we can do it like we're now we're releasing a group of them or we can purchase one at a time I'm just assuming one assuming of one we would not be able to purchase a new bus until we are completely done with payments for these bu okay so that's so more or less 3 plus years down the road yes maybe that fourth year and by that time the payment that we're making on our buses our bus payment every year is $154,000 so we're basically buying a bus year right at at two and a half year ago prices so there's part of my issue is that I'll bet everyone in here a glass of water and a you know breath that that $150,000 is going to be two and a quarter maybe 250 I don't know I'm just assuming I'm probably not going to be too far off right so that's to me that's very concerning and that kind of ties into extra buses and I've always been the guy that said get rid of the junk sitting out there rotting in the Sun and I'm I stand by that most of the time so not many question is for you is what do we have if everything is functioning absolutely perfectly how many extra buses how many buses do we have on a daily basis that we need every day and how many would be sort of the extra that are we can start tomorrow drive down the road okay so currently we have six and a half routes that run continental and then we have three and a half routes that run Riz okay the half route is one bus but it's half Continental half W if that makes sense y so out of those there's a bus for each of those so you're looking at nine buses plus I've got five spare sitting in the back the two that I've discussed I can get into that later but take those two out of the equation because they haven't been in the equation for going on one on one bus on three years one bus on it second year that haven't been touched rolled moved nothing I have five buses sitting back there that can back up the nine that I have one of them okay so taking the two out of the equation that are here the nine 2009 2010 buses the other three are in what state of of condition there there's five there's still five five on top of these two included in the five okay there is three High highly functional air conditioned buses and then two buses that are in great shape once I got the repairs done this year are in great shape and everybody enjo tryy so I am confident that if approved for those two to go and I can discuss I will discuss those two um I am confident moving forward in my first three years I had two spares every day at the most until I went and did the lease on on the five that promoted me to be able to have the flexibility to say the three buses we got rid of because the mechanical issues are gone these two here my yearly maintenance budget is $58,000 right the fix one bus it will cost me about 41 after everything's done y so I understand the fear of and I have the same fear but I would not ask for these to go up the auction if I was not confident where we sit with the fleet that I have today so actually I was looking at at the the the comments you made about the condition of the buses I actually I kind of I agree with you on the 10 because you started talking electrical and that's a bottomless pit as far as I'm concerned the nine is what I'm thinking I'm I'm thinking maybe that has some extra life left in it because that's a break issue a break issue in my mind is something that can be tackled and I'm just really concerned about some of these newer buses we have a lot of newer buses that's fine and dandy but they also have newer emissions and newer emissions are very fidgety and if they're under warranty everything's fine and dandy but if they're out of warranty then that $58,000 is going to be gone before you can blink yeah because they're really expensive incredibly expensive yeah um and that's that way with Indie diesel engine whether it's a school or a farm or whatever it's all the same so that's my concern I don't want to get I I can I can see your argument on the 10 on the nine I'm thinking well maybe we can hold off for a year or two just to make sure we don't you know I maybe I'm being overly cautious no that's fine I agree it but that bus so we that bus was in the original auction with three that we just sold can you sure thank you so the the 10 is $35,000 plus and repair yeah so the 2010 was purchased as a used bus to get Fleet so I could have an apparatus right we paid I think $144,000 for it yeah the cost just to do the engine just to get it tow to Phoenix was almost 18 1,700 plus taxs they get a tow and they they will only fix it in Phoenix then the work on it they're guesstimating is 35,000 to do the engine and there's another 20,000 on top of that to fix the air conditioning inside it because the whole cab and the body has to be pulled off the bus in order to fix it the lines are back so that I can completely understand because I'm thinking okay 40 40 plus thousand bucks where space scenario we'd have to spend I mean I don't I don't know what I looked online and saw some relatively reasonably priced buses used buses and they're in that a decent one's 20 to 30 grand so I can I'll give you that one but the nine I'm thinking just for a break job it's almost worth it to me because I saw what we got as salvage value you know five to 8,000 bucks and in my mind that's awful I mean it's you know you're spending $200,000 and you're getting five at the end I mean granted you've got a good long life out of it that's good but I just want to make sure oh I'm I support it and like I said I wouldn't put it up and ask you guys because for the next four years we can't do mly squat unless something comes along you know I'd love to be wrong let's put that way we're under warranty for the five years of the new right yes for five years for the whole the whole time of the ter so each bus has coverage is covered for the whole time so regardless if we started four years ago the time of the loan okay each bus isover covered under warranties there's things that we have to take care of oil changes are covered tires any small things but any big things are taken care of like I've got recalls on all five of those buses they're all we're all trying to figure out to be scheduled yeah for things that the organization's taking care of n is taking care of so I don't have to worry about that kind of stuff right now okay I'm just the biggest issue I have is this the one for 01 plus1 it is a 2009 the big thing that bothers me is the mileage have mileage on it 175 for a I mean we're hitting we're getting to the point yeah 2009 but that bus was was driven very hard and used a lot where it's counterpart bus 02 doesn't even have 78,000 so there's other things the issues that I had to fix in O2 um on bus O2 are going to be cting I probably spend about $177,000 to fix that plus the braks that need to be done on it so hypothetically we go up kids in the next three or four years we probably won't let's just say um how many buses do you think You' need in addition that one to put I put one more bus in service now for okay that's where I'm that's where I'm at that's why I get I'm saying I'm confident I can go hold it off for one more year but I'm already halfway into my budget I don't have the money to fix it this year it would have to go into next year's budget so again it's been sitting it's been sitting for it's on its third year sitting not moving having any students on it no I get it that's not with so there's going to be things I'm have to put have to put tires on it batteries need to be replaced I start adding I start nickeling diving myself I'm willing to do whatever you as my leaders want me to do I'm okay with whatever decision is made no I just don't I just think I mean if I trust your judgment I just don't I I don't want to have be having this discussion two years down Road darn we need a bu because I don't it's not that I don't trust the newer buses they're fantastic buses but I just I know there's more downtime involved in this newer technology I'm I'm okay with that and we can look into it as we move forward if we need to make a decision to repair but I would not I will not make those repairs until next budget and and the second point I want is that if these go to auction we need someone at the school oh to pick them up I happened to be on vacation when they came otherwise Greg would have contacted we've already discussed so yeah everyone knows what happened there we just we need to make sure we've got our cover on that of course and the other thing is when I sold the other three when my intentions were to use that money that I thought we got it back into the transportation budget we don't get the money from the buses back in the so my initial decision was to fix those buses with what I thought I was getting from the sell of the buses but those goes back in the general budget it doesn't come for transportation I understand it so assuming these two buses are gone your intention is to keep the existing backup buses on a turn keep ready they get they get pre-trip twice a week and driven once a week to make sure everything stays functional I mean I'm okay taking bus 10 one out of out and holding on to one if you like I'm totally okay with that um I get it with 10 electrical problems as far as I'm concerned I'll help you push it out okay but [Music] um I don't what what is a what is a a break issue what is a break overall cost so what put in the quote was no I think it was 17 to fix the what needs to be done because the whole axle the rear axle has to come off it's not the brakes that are on the tires it's the emergency braking system on the bus so if the brakes fail9 the 09 so yeah it's got to come off and it's got to go they can't do it here again it's got to get move too okay so I'm e like I will I'm whatever you guys want want to do well I don't want it to be a payer I want it to be useful if we can't afford 17,000 bucks it's going to be a bitco so that's the reality so I guess that's I mean I can hold I'm more than happy to hold on and wait and revisit after the start of next school year and have have a discussion on that as well I'm okay with that and if money comes to get to the end of the year and everything is running right now I'm a little better than I was at the started com in this point last year as far as budget I feel if we don't have to do anything more major we can maybe see what the budget looks like and I can discuss it with great is there harm and doing 10 now in the summer or something not at all because what we'll be looking at next year is bus 08 the backup sped is having has the exact same issue as 01 that was used bus purchase from one of the reservation schools that we needed to have a backup but when we bought the new buses we bought a new sped bus so we kind of relieved it but both sped buses run every day 17,000 bucks a lot of money though oh yeah so that's that's where I'm that's that's where I'm okay um you know what I appreciate the clarification I'll and then the other one I want to clarify I think our goal correct me if I'm wrong Greg is term the budget it was every other year that we would look to purchase a bus so that we could take it every other year and I think moving forward after the end of the lease right now it would be the second year so say we three years from now is 27 so 29 would be the next purchase of a bus in my mind going forward 29 28 29 yeah 28 29 in the condition of the other buses other take out the brand new five and not including the backup buses those the condition of the buses in the middle satisfactory that's why I kept that's why I kept those I maintain those so okay I appreciate and then they get the question you're right about the cost we got the 47 to 153 as far as the different ranges taxes bu all that stuff but we're looking the bus that we have sitting out like bus 19 that's sitting right here you're probably looking CL for 2 where we paid as of today would be closer 210 250 what we paid 150 and then everything's changing um with the diesel emissions and everything that's coming out Canyon State is looking to not sell diesel buses anymore going to only unlet or electric propane is what is what's being pushed from a lot of the vend right now I'm sure it's being pushed but electric would be $100,000 charging station well I mean we get I get emails consistently saying get a free bus get a free bus with the grant or whatever no we're talking $400,000 for an electric bus plus the other 150 bring the charging station not just for one Charing ex so nothing's getting cheaper yeah tell about okay chicken so it sounds like maybe we want to modify this deny this one and then do a new line item that says we just want to sell one bus and then we can revisit the second bus later can we do a friendly amendment to this already had a motion deny this and we'll do another item or whatever yeah all right so with that um if we want to U move forward with just selling one bus and not two then we willto this one and then we'll come up with a new so yes to cancel Mr M no Mrs Ellen no Mr and I'm so we're going to bring up this same line item but just as so um one bus we don't need to name the bus resolution I move to send to auction the 2009 bus no 10 2010 bus as that's all I got to [Music] say second okay discussion okay Mrs yes Mr MCG yes Mrs alen yes Mr yes last but not least board events most of it's already done there's some winter concerts layer this week and our Christmas break yeah we'll start the school year with um our honorable assembly so par your calendars if you can attend on January 26 will be our honorable assemblies and we will be looking at sending a date also in February for our test kick off to recognize all the students who have U who made progress and them up before any testing time starts is there any no new WIS until the first of the year yeah Kelly doesn't have either thank you with that we will sign some paperwork and [Music] on these first couple of modifications Mr make sure you sign that back page we need on the front your on the back I'll get them all at once just so you know there's only three line is that for the replac [Music] should [Music] it that's it and with that we are right thank you everyone have a Merry Christmas

conference so she again tried um she's been trying this week but they still haven't gotten back to us to see what our contract looks like so when we talk to um to the trust okay thank you when we talk to the trust um she said that would be the first thing that we needed to do to see if our contract ends this year that we're in good shape because we could develop a plan to move our policy over so um what it would be right now um it's $500 for the first year just to get started and it's 240 every year when we are currently paying ASP $ 4,332 yes does that include our no no no our annual membership an additional that's just document storage yes so that's that's policy services so that's the maintaining of the of our policy sending us the updates sending us so the board dock for everything is house like we're looking board meetings and everything else that's an additional 2700 that would stay the same because that's what we paid but for policy Services when they're sending us this stack and telling us we have to review them and update them and then has to you know when they're lining out the items we pay $433 a year for that and our trust would do the same the trust would do the same thing for $240 a year and what be better it with the trust well the so the trust is the trust is smaller right so what happens is um we could continue to pay our annual membership dues of2 ,000 to Asda right if we want but the I think the benefits of our membership is are the conferences the law conference the annual conference the bringing people together superintendents and board members the onboarding the HS um the trust is developing their own conference right now working on getting an annual conference together which I'm sure isn't going to cost you know 2,300 we paid $2,340 for just two or three of us to register to go to the conferences the reason because current events um not really current events I think in because of the recent events people have started to look into it more so but they have already been working with as an alternative with a couple of districts she said um there's um Santa Cruz Valley uses them now and um veale did they say veale is is in cor there's a couple of schools that are already in I I talked to cesal who's our attorney and they said because they do recommend that policy that we still review it with our own attorney she's already rev the trust policies for another District so she's very familiar with what would have to happen but like I said she thinks it's they're okay yeah she she thinks that they're good % yeser yes I mean it' be a great way for us to save money so um and they support us anyway so um she said that there's um 13 districts right now that are um that are that they're supporting there's um and they're working with some that are transitioning in the screen in P County but she said we got to find out about our contract first so I'm hoping that by this week we find if we want to hear from them we could always still move our stuff over and pay yeah I bet were probably well I've never I've never signed [Music] so I don't know that ifba still behind and they haven't gotten contract signed that could be the case too it like rolls over you know in our system and then we just just like when you get a membership with something so the good thing is is that you want to cancel it right now our policies that are in board dos through asba and for us there's policies better get going yes but in um the trust they have it down to 220 so in the course of years of all this stuff migrating and growing and changing where we obviously asba hasn't done a very good job at eliminating policies they give us more and more and more and more and more do you think there's just a lot of redundancies in ASDA yes like and because there's regulations and there's exhibits and there's so a 660 page document would go down to 220 I found a redundancy on page five but we can still add like we would review what we would do is they break it down into chapters so there's five chapters which is pretty much how asba has but the first chapter is on boards um and administrative assistance like the in-house first one and two then there's business operations HR and students so they break it down and what we would do is go through the policies by chapter and we have a to bring like let say chapter one to the board for review and then approval chapter two so that we could be up and running by July 1st so but anyway so with that in mind as we look at these policies um that are here for second read okay you'll see I went through them and if we'll just go Page by Page you can see that um on on page two um on policy advisory number 749 the school district Cy board is required to meet in January following the election we do that anyway so I just as I was going through it I was writing um notes once the evaluation instrument on the bottom for evaluation of superintendent is going to be recodified as cbie so we adopted I'm on page two of 55 on the bottom okay okay so we adopted this evaluation system that the that Asda came up with in collaboration of Asa so what we would do is put this in for ducks under regulation okay page three has the language of approving the dyslexia trainer to have the trained person we have a first grade teacher being trained Miss Manis we're adding a second grade teacher originally Miss Roman Al was going to be as the literacy specialist she was going to be the dyslexia trained person on our staff and then they said that they it needed to be a K3 teacher so then she didn't pursue it who they said the state so the state said needed that it needed to be a teacher so then we had Miss Manis and we wanted to have two people so we're in the second grade now you'll see that they're adding in the language that it has to be a reading Specialist or a reading literacy person this sounds like if you have a literacy coach or literacy specialist it satisfies the dyslexia training requirement so we don't need a separate dyslexia training person first they had said it had to be a K3 teacher so now they're adding that it can be the dyslexia person or I mean the reading specialist this is very poly yes because it sounds like just having them so Roman satisfy romanell would satisfy she would satisfy it but we already have a teacher who's almost trained and completed because they had originally said it needed to be a teacher and now they're adding that it can be your reading specialist which makes sense your reading coach or your specialist should be the one leading the reading efforts in terms of the yes so that's why bunch of yes creating so unfunded mandates so that'll come up later on in the document so if we're on page five of 55 you can see what was added there was that um this is on the board member conflict of interest with states that the district is authorized to increase the time period for the Restriction to be more than two years which so it's third- party contractors before it had to be you couldn't contract them to work if they were part of the governing board and preceding two years you had to wait now it's saying as a board we could say we could elect that it has to be more than two years before they can come if we want oh we can't we can change it to more than two years yes if we wanted to so Ken I don't know it's it's usually a result of somebody complaining that someone came on the board left and then wanted to come and do work with the district and you get board members who upset saying people left being part of the governing board because really the ultimate goal was to come in and directly stud what else Transportation [Music] I this is just like they added the language because somewhere it happened and had to clean it up but this is Grand yeah so I don't think that this is a big deal I would say okay because what they're doing is allowing us yeah we could change it if we want so that's why it's very much okay on page six there was nothing that changed did you have any questions on it Laura okay then the board organizational meeting they you can see where they lined and took out the language so now it's saying because it used to say the meeting shall be held between January 1st and January 15th but there were times when January AR meetings weren't occurring within that time frame and they would happen sometime in January January yeah so now um it could be sometime in January and our meeting I put there is January 16th so we're fine it would be interesting what I want to see is what the model policy from the trust how they would write this right because we have access to get into the model policy and look at them so all they really do is take the legislature and translate it into this document right and then they maintain it supposedly for the this whole thing on page nine of school board meetings this was that whole Fiasco of when Co and when you had standing room only in meetings and where they were having to relocate their meetings this says now that you don't have to relocate your meeting that you're not mandated to relocate your meeting yes yeah so this is saying no that you can keep your meetings where they were originally inter yes but we have one where I tried to hire the sheriff's department and after B their stuff and they didn't have anybody available didn't have anything was little wor we had I yeah they told us what we had to do the second okay here is saying how you have to say what time the public can come so if you notice Na's already been doing that on our board agendas it says doors open at 4:45 or doors open at 5:45 so she's already been doing so that's 10 no changes um it says um Nali where is it and the last one I did except for this one except for this one she meant to have it on but wait the thing that I remember that said you don't have to put it on the agenda that doors are open at 430 yeah you said yes we do yes we do well after we do this then we will make sure but I was doing it yeah it's good thing we're about to break down I know see I know what are we doing so same thing notification of board meetings I said we're already doing it it's on the agenda and we to the public so you just went through all the stuff yeah I went through all so I could and my on 14 also um it's the same thing on the fact that you can live stream and log in and we have technical technological devices and place could people to tune in um on 16 of 55 where say accom accommodations for the disabled so persons with a disability May request a reasonable accommodation such as a sign language interpreter so we just need to find out who our contact would be and add that to our policy because usually like asba each school has a person that you would call if we were to need a sign language interpreter if we knew a parent needed but right now that we to our knowledge we don't have anyone that needs sign language interpretation so this would be like if a parent needs or a student that interet so I have a person we want to make her personal record or get an agreement with her so if we ever need it it's in place nice to have somebody nearby you see this right she's my wife's best friend is she affiliated with an agency she teaches at uh she used to teach at uh uh shell yeah she teach at Arizona school for the death now she's a bit push oh okay well all we would need her to do is to do a um a vendor agreement if she's not with an agency and then well she works for sword and she doesn't do that okay can you put that down sh shly is death um interpr and then Weill what to do with that so she can get on the vendor list okay yes so if we ever needed that we'd have that on brought her into closing exp for oh okay good good she signed for Bill Clinton um 17 when it comes to um the contract they had this whole thing of if you're a first year superintendent and they eliminated all that because first year superintendent on different timeline so they took that off which is fine um and then where I put my contract again if the superintendent's contract with the school district is for a single year on or before May 15th of each year the board shall offer the contract for next school year so we already know that have do emergencies this one States what they added is that emergency response plans developed by the governing board which truly redevelop them you approve them and adopt them um are required to address how the school and emergency responders will communicate with and provide assistance to students with disabilities so in talking with um Mr Nathan and with Mr fer Ferguson within our plan we do know and teachers know where the wheelchairs are what the procedures are we do um have headphones that we provide that um directors have and teachers have for the students who have um audio sensitivity but it's not stated that way in our plan but we're in the process of reviewing our EOP to make a bunch of updates to it anyway so we'll make sure that that's addressed okay then oh this is this is new and this is a good thing that small school districts and substitute teachers so um sub if you're relative of a governing board member or a spouse or immediate family or someone in the same household um if you're a small District you can allow for them to sub and to tell your motherinlaw of which we are not anym correct we're not well we're we're we are still in the Ral small rural schools we lost we are at because what did I wonder it was 700 it says having only one school or fewer so do we have one school or do we have Elementary we have we're one school okay one school we're considered one school proper name is Continental Elementary SCH yes so I think we could we'll be good have she's T Cody and this this is the whole basic instructional program is on the whole dyslexia mandate where you see literacy coach or literacy specialist so at least one kindergarten through third grade teacher literacy coach or literacy specialist in each school has received the training so um romanelli wanted to do it initially but when they said it had to be a k two teacher then we got this madness so we'll just end up with yeah and what what didn't make any sense is if you're helping to be in the meetings where identifying dyslexia you are not a classroom teacher because you're usually not part of all those meetings in terms of schoolwide organization of trying to figure out a system right which makes sense that the literacy coach or the literacy specialist is the person that's designated on campus to help you think that'd be kind of their gig right well I just started and underl directive directed because where it says on dates of observance that the superintendent is directed to emphasize the use of the resources developed by the State Board of Education relating to Civics education which align with academic standards and social studies pursu it to this and this is the whole Civic instruction and teachers teaching the perception of the public that teachers are teaching whatever they want and that they're not using resources when they're talking about these days that are in observance so the superintendent is directed to emphasize so I will definitely be emphasizing to the teachers to use legit sources yes okay this goes back to again the literacy coach and and it's interesting because if you look at ensure that honor before July 1st 2022 yeah hello but it hasn't changed the changes Le to coach are expected well that's what they're adding but of course they're saying not update your dates yeah well you're updating a policy but you didn't update the DAT yeah remember this is the state so maybe by next fall done and this admission of students in foster care so we comply with all of this it's not one thing that they did was shorten the timeline between the request of records and when students are being placed because what happens with Foster students we get the uh the sending school has to have a meeting with the receiving school and it takes time to coordinate like we've had you know where okay they give us like two dates two times that we could be in the TW within the 24-hour window because they have to have the kids in school but a lot of schools drag their feet and they don't plan the meetings and then you have the case workers uhuh they're usually phone and video but so they're shortening because they're saying within five days because foster kids were taking longer than five days to get play in their receiving how many do we have a lot of kids here um definition of a lot I couldn't tell you right now what our number is but we get a lot of students who we had more this year Steve like our entering and exiting foster care meetings we've had what maybe four this year we haven't had as many this year as we did last year we had a huge influx last year um I think we've had two this year but they didn't pan out if I remember right so a lot of times we spent meetings and then circumstances happen well because they're temporary placement so they could be with us for five days or six days and then they get placed permanently sometimes last year we had a lot last year we had people I don't know if Buster system came out and was trying to we felt very targeted yeah like they the quality of education kids too I learn you do that place for all all medic paid paid for their day paid for I mean everything my kid dinner yeah except for about you get more teenagers scho especially if there's a uniformi and then we have um with homeless and foster care we title funds are separated to to pay for fees or or clubs or to help them anticipate okay so that Closter care there student discipline this whole one was remember how they had firsted that you could not suspend a kindergarten student um a kind through first grade now I'm on page 31 55 a school district charter school is exempt from having to meet the prescribed criteria for the suspension of a student in kindergarten or first through first through fourth grades if so they're adding if it's a weapon or if it is it's the total disruption of the classroom we have we followed du process and done what we've done that you can suspend them which is good because there were a lot of kids that were really needing to be suspended ended and they they weren't because it said you couldn't yes [Music] us Ro if I can ask you a question on that is that effective when the board approves this or is it already affected it they're already they're already in effect but we haven't officially approved them to be on our board Ducks yeah I remember going to a asba session they talked about yeah kindergarten being able to suspend for an hour yeah that's currently how we're operating is that I cannot suspend out of school grades one now you can so we can okay we can uh and then the 35 through 55 has um the whole 10day limit where um you can only suspend special needs kids up to 10 days and then you have to have the manifestation hearing um but this one is saying that you can the authority to suspend a student for up to 10 days after the informal hearing so it's with suspensions and exensions which work work good we haven't had when you look at 36 through 55 again it's that exemption through four so we're good Mr Nathan alternative to suspension so you can see we go through um um you know our whole process and restored practices and we have our discipline Matrix that we adhere to so I think turns tell you he's changed his ways too I'm experienc on page the whole thing on exposion goes back to Now 46 of 55 same thing where they're adding the language that you can for in fourth grade students and done is one more missing students um this is again it used to say within five days but this is 10 days after enrolling to transfer student from a public school to private school the school will request directly from from the previous school because you can never get records especially with snail mail Within by days anymore so they increased it to 10 days because when we get audited because the policy says five days if they randomly select the child that enrolled and they look at when we received the paperwork we would get an audit finding if we didn't receive it within the five days even though you requested it on day one you guys heard of machines new fangled [Music] techology well a lot of them are like but there some kids have big files and so they I'm not even I I'm not even sure what we we we are required to maintain Cube folder so we make copies and send those to the other school so all the stuff is the state legislature not the state school board makes up all this stuff right it sounds it's I know they they're involved obviously it's all gets the normal legislative process their interpret and yes so with that we will recess until 6 o' we don't yes unless you want to sneak in the meeting to hear this hold on I wanted to tell you CB i- valuation ustri so this just goes hand in hand with the policy that talked about superintendence evaluation so I wanted to give you this um to just refresh everybody's memory on what the process is but at at our board meeting we've been talking the last couple of board meetings about our board board goals and we had decided that we're going to keep them the same correct so um we do not need to have the January 16th study session on establishing annual District goals because we have our goals our our district andard our board and District goals are the same um but what we can do if you look at the bottom where it says where we need informally to discuss progress made on goal attainment and receive feedback of overall performance the February board meeting is when we will have our Benchmark data presented so I think we should have a stud session um in March or we could do the stud session before the February meeting just to talk about some of the preliminary data that you will be seeing at that board meeting that be good would that be okay okay so we could look at study session on on the 14th um yeah see oh it is spren n March 14th is spren grade our board meeting is scheduled for the 19th so it's wrong on the document March 19th is our board meeting no March 19 yes so we'll have a so we'll do a steady session on February 13th and that way we we can review preliminary data and then we can start to talk about my annual goals for the year if we want them to change change we we see that data February yeah so okay so I just wanted you to know that when you see this that it says that we're establishing District goals we're not doing that yet since we've already established that we're keeping them the same okay all right now we can adjourn now that I know have okay welcome everybody welcome to the December 12th U covering board meeting this is a regular meeting thank you all see if we can get you all in and out I love all the C uniform sweaty foies I'm seeing so we just finished the study session we've done the P Pledge of Allegiance um so our next thing is to approve the agenda like P yes sir I is talking about buses can do that that we need a motion move approve the agenda I second Mrs Mrs Allen yes Mrs Le yes Mr yes Mr yes okay so with that call the public we have any calls the public on and with that we will have our superintendent's presentation so we need to approve the minutes from our last meeting minut Mrs Leber Mr MCG yes Mrs Allan yes Mr as yes that officially in order called the public we don't have any we take us to item eight which is our superintendent Miss Rico good evening everyone Mr a president members of the board in our community and our amazing Colts have some highlights to share with all of you this evening okay for start ERS we always start out with our mission and our vision which is there our theme for the year is world of imagination because we are imagining all of us being rock stars and meeting all of our goals and working hard to have a successful year enrollment update so our current enrollment we have 637 students prek through 8th grade last year on the 100th day we had 652 students which was the loss of 15 students okay so ADM is average daily membership do you remember when they used to say they used to count all present bodies that were in school on the 100 day they don't do that anymore it's the actual students that are enrolled and in attendance on the 100th day so when you look at budget implications so those the loss of the 15 students we get approximately $7,800 per student so that equates to 17,000 of deficit or loss for the lowered enrollment that we have so I wanted to share current class sizes you can see there prek K through 8th grade and the total number of students we have on the right you can see that our class sizes are smaller in Kinder we have 14 and 15 students in each classroom in first grade 16 through to 18 second grade 21 to 23 so you can see what that looks like so our enrollment is low across the board in all grade levels which we take pride in lower class sizes and we do want our classes to be small but we know that we need the way we increase our revenue is by increasing our student enrollment so we are going to start a new student K2 Roundup in January so we're going to have a couple of open houses in January Mrs Curtis is actually working on require for us to get it out so we need to start to Market and recruit incoming Kinder students and for sure um first and second graders as well our Middle School numbers are low but it is harder to get new middle school students and have them acclimate well and and mix in with kids who have been here sometimes from preschool or kindergarten through 8th grade so um our recruiting and marketing efforts are going to be to try to catch them early and and young um in preschool we have 38 students not all of the students plan to come to Continental so we're going to be doing some Outreach and some work with the preschool parents as well to try to recruit them to come um to our school as kindergarteners so we're going to really be relying on our community and on our teachers and um our PTC to help us um increase our enrollment in K2 especially okay so it's a busy CH of year for jazz band Orchestra and choir so there's um Orchestra shines at laada annually we pres um they play at laada we had jazz band Orchestra and choir at the Continental Plaza last week so a huge thank you to Mrs bti and Miss hatch for preparing our students to be out in our community okay um we continue to offer many additional opportunities for our students which were very proud of Adventures at MIM which is the museum the MIM Museum which is the musical instrument museum in phix so there's some pictures of our students there um our Green Valley band plays at Continental annually so you see them on the left they play for our entire School birthday books were celebrated thanks to VI the rotary so they come every semester and all the students who had a birthday from August to um December get a pre book and then we'll do it again in second semester and our holiday house huge success I want to thank our PTC and our donors and you see our committee do I have any PTC moms here that helped out with holiday house please raise your hand yes we have our girls our B family they're part of the team thank you craer ballet and um Continental students had Le parts so we're super excited that we're able to offer that opportunity as well Continental Jazz students participated in a free we always like free joint um Jazz Clinic with saara middle school which was led by two son Jazz Institute musicians Scott black and Bryce Winston some of our students attended a summer camp um with them at Utterback this summer and uh we want to thank Mrs bti for her continued work and Partnerships to get our students involved instruction and Leadership opportunities so we had um our first prek-8 writing sample professional learning communi so we had all of our teachers bring writing samples of their classrooms we had teachers look at the writing samples that were behind average and maybe a lower end writing sample from their grade level to talk about what we're going to to do schoolwide to increase our writing efforts at school so you can see all the teachers as we grow we had all our parro with us also our preschool the programmatic assistants with us so we were pretty tight in this room but it was a productive day um the chart on the bottom left is the parking lot for exit T tickets on feedback and next steps so we're in the process of developing a plan for our writing efforts for second semester and planning in the summer for continued work in next fall also our Middle School um student advisory students participated in our cult time reviewing data binders um so as you know our students um have data binders where they're setting their goals they know where they are on our um NWA math assessments and they know what they're planning to do so it was pretty exciting to have our younger students show off their data binders to our older Middle School kids and our middle school students were asking great questions to the elementary students well why did you pick that goal or what are you going to do to improve in your goal so um It Was a Good Day Celebrations we have Green Valley News and S the sun a19 readers pick so congratulations to our very own rock stars we have Miss Lefever there on the end who was uh recognized for best massage studio Mrs fny was recognized for best teacher and Mrs Flowers was the finalist for best teacher so we had the top two best teachers in all of ac19 readers nominated and I think that's phenomenal that two of our Continental teachers were were highlighted so we're very very proud okay student advisory benzell recognition and fourth grade kindness effort so again like I mentioned our student advisory students are very active in helping us with our Ben efforts they um at every meeting they vote on what staff member should receive the Ben's Bell and we compile and they write little potit so we went in and gave Mrs Flowers her Ben's Bell for her recognition from student advisory and fourth grade has also really taken to Heart our kindness efforts and they have this kindness Rock Garden that you can see and they've painted a lot of our kindness DRS so that it just looks beautiful so I want to thank um fourth grade and Mrs house is here today from fourth grade so thank you climate surveys if you haven't completed your climate survey please do your voice matters we have 141 responses from parents and 347 from students and 34 from staff and we really do take your feedback to heart because I review it with the governing board and we use that feedback to make decisions for our school for next year and improve efforts of things that our community members our parents and kids feel that we need to work on so there's a QR code so while you're sitting here you can you can um take a picture of the QR code and we've narrowed it down to 10 questions for parents which in the pass was 30 so we really did try to narrow it down this year parent Square um most of you may or may not be aware that we have the new e notification system last month when we recorded um we were not able to send um emails and Robo calls it was just text messages is that correct what was it it went through as a we we we started our roll out with text messages only we've now added email and roll call so we are sending notification flyers and signage there for parents to download the mobile app of parents Square okay so we'll be um sending more information on that if you haven't downloaded the mobile app of parents Square you will be doing it soon because teachers will be helping to send information out check check your check check your emails you should have received uh instructions and information on the mobile app so um with school facilities board the pterodon two-way communication system that we use for the intercom and bell schedule was damaged Beyond repair during the last of Le power outage so we're working with school facilities board to get this covered um for us they have fast-tracked it so just so you know in the meantime we're using all radios all of the teachers have radios and we have a phone paging system to communicate with staff while they're on campus but we don't have the general um intercom that we used to have so we're hoping that that will get rectified and updated soon Green Team recycling so we've been approached by two community members retired Educators who are willing to help with our Continental Recycling efforts so uh we brought together staff members our Garden Club sponsors our nature trail sponsor through the that's through the Arizona Game and Fish we have a Heritage grant that that helps us um fund the nature trail outside so we're combining efforts to develop a plan for next year so I just wanted parents to be aware that our plan is to bring back our recycling efforts in the classroom in terms of aluminum paper and plastic um two years ago we had bought the blue recycling BS and miss vanning and the Builder cook kids were helping us collect it collect cans but she was taking them to Tucson to get recycled and then the place would close or was it open but we're super excited that we just received permission to use our big dumpster out in the front that says cardboard only they actually are going to allow all recyclable items so we want to continue that also we're going to continue our campus beautification efforts and um Greenhouse we need to get our Greenhouse up and running and we're going to take baby steps to start to implement that currently Builder Club is collecting recycling plastic caps for cancer patient patients children in Mexico so all of these plastic Lids to the water and the soda and to the dish soap anything that's a plastic top if you send it with your students um we're sending them to Mexico because they are recycling and getting ready to help the cancer patients in to go so we're not only um recycling but we're also helping out students um who are ill tax credits and white elephant support so we recently sent out 350 tax credit letters to donors and my husband got his in the mail yesterday and said what is this from Continental so he received it as well um they're mailed out along with invitations to our sweetheart G so we continue to be extremely grateful to all of our tax credit donors for their support in Civics clubs Sports and tutorials um you've heard me

so if I could ask someone who to read why are gells written as prohibitions would somebody read that for us pleas I'll read it this is one of the first questions that uh commonly comes up so it's perfectly natural to wonder at the core guard rails are written the way they are to one allow the board to protect the values of the community while two allowing maximum freedom for educators to serve the unique needs of students it's not obvious at first look but writing guard rails as prohibitions on superintendent Authority what the superintendent may not do accomplishes these two objectives while writing them as directives what the superintendent should do actually violates both here are a few different ways to look uh to think about this that usually help people who are first learning about the power of guard rails so I also included a hyper link for you to be able to look at what this paragraph is about there was a video produced by Columbus City Public Schools where aj was speaking to the board and then they drew a cartoonish um about less than two-minute video I believe and it's in essence the same analogy that's here it's the same one that we use in the two-day training of when when the board order when you a board member order in Uber oryt um you're the first thing you're typically doing is giving it Direction on where you want to go and we Define that in the goals and guardrails as the goal you're saying my goal is to get to Phoenix International Airport and so when the vehicle pulls up what part of the vehicle I ask you what part of the vehicle do you typically get in and most of you sit in the back sometimes maybe in the passenger seat but never in the driver's seat because the driver in the analogy here is the superintendent you as the board are putting the the the goalpost as to where you want your superintendent to take you that is your educational expert and so by one you're already given your superintendent very clear Direction which you've designed some drafted goals kudos to you so you've now in essence put the direction that you want superintendent to take you in then comes the other part of this the pathway to the whole child of we want to talk about SEO we want to talk about Safety and Security we want to talk about all of these other outcomes because you have now demonstrated you're prioritizing student outcomes which have historically been put on the back burner by a lot of educational folks in the country so now that you've done that now you want the guardrails you want these parameters and you want to be very very clear as to what you don't want to see anymore and so here's how it works in analogy let's say we're going from here let's say that I'm your I'm your guest and I'm heading back to the airport tomorrow uh what are at least two different ways for me to get to the airport from here go down 44 go down 44 what's another one get on the freeway the 10 the 10 so 44 and 10 right so what let's let's say that tomorrow you know that around the time that I'm heading the airport there's going to be a parade of some sort that it's usually not going to be in the app or something like that's going to pop up but you know that if I go down 44 I'm going to get caught up in traffic and I'm likely to miss my plane wouldn't it be wise of you to tell me hey don't take 44 tomorrow don't take 44 because you're going to you're going to be late or you're likely to miss your plane now whichever other routes I choose to take you're not telling me I got to take 10 but you're telling me that there's this one route there's probably about 10 other routes I could take to the airport you're just telling me hey don't take 44 we're from here we know what's going on if you really want to get back home don't take that road it is a very clear Direction and also it's freeing because then now okay I won't take 44 but I've got all the these are paths that I can take to get to the airport because my goal is to get to the airport and then to get home so with guard rails in the way that they're written it's to do that it's to give a clear understanding to your superintendent and not have him wondering what does the board really mean if it's something related around security don't want your superintendent wondering what you what you're meaning by security you want to be very very clear about what it is that you don't want to see happen here and so then the freedom you give him is he gets to come back with three measurables in smart format this is why they got to be framed this way because then he's going to prove to you over the course of time he's going to get take care of take care of this issue I've been calling them pain points for boards and communities because you as board members have been hearing and constantly hear from people in your community at the grocery store at the gas station different places that you're at there are people who are telling you what some of the pain points are and so tonight we're going to explore those and then we'll have some clarity for you to give your superintendent the fun part for him and his team is he's going to come back and say these are one to three ways that I believe I can begin to take care of this and there won't be confusion and that's the main thing we don't want we don't want superintendants to to to not be clear and then two not that that would happen here but we don't want a superintendent to wiggle their way out and say well I thought that's what you meant no we were very clear on what we meant and that's what this allows us to do yes I apologize if you already mentioned this I noticed most of the samples have four five is there a magic number like the gold that you think is good great question well one to five is what's recommended uh same way now um you know five at the most for sure but it's whatever you decide as a board tonight I also had a quick question some of the examples talked about constraints first guard rails which I think it's said like in one place Texas are called constraints but it talked about board like some had board guard rails and some had superintendent constraints or guard rails and I didn't know if that's also interchangeable or different no they're they're different and so for per for you again we're we're on this we're on the same page we will I will ask us to entertain board self guard rules first tonight so that before we complete guard rails on a superintendent let's place them on ourselves the board first I think you model great leadership when you do that now the difference will be on those that you will not be measuring your self guard rails those are going to be what we normally call board Norms what are behaviors that you don't want to see in your boardroom you're not only thinking about now you're thinking about the past but you're also thinking about what do you not want to see in the future so if there's been a if there have been bad behaviors or there have been things that you've noticed uh maybe not only here but elsewhere and you have a concern that that might pop up here in kraton I would I would say that this is a time for you to say that to to to bring that forth and you're right in Texas they're called constraints everywhere else they're called guardrails off topic but did you say that there was like a statute that they've adopted in the state of Texas that implements this yes oh okay cool and in Texas we have X amount of hours we're required to do and yeah they're yeah and this framework is not required although it is strongly recommended for districts that are that are struggling academically and or have a lot of board chaos I can't decide if I'm surprised by this or not well okay do we have any other questions or comments because if not then I think that's a great idea is for us to start with our board God rails um I believe in true lead ership and that's focusing on the eye first versus going and so once we get ours get together I think we can take some time talk about what we really don't want to see and the board I think we've been at the spot where we're working very cohesively so that shouldn't be too hard so thank you so much Dr Ramos we're going to go ahead and get started and brainstorm and if we have any questions we'll go ahead and Yes sounds good the only thing I'm gonna say is I will ask superintendent J Man to not participate because he's not a board member and we want to protect him right and we want him to have his role so I'm going to encourage the three of you to you know Partners however you decide to do that but absolutely try to come up with each one of you come with one or two that maybe come to mind and then let's see let's see what we agree with and then when we're done with that we'll move to superintendent okay awesome thank you and Dr Ramos if I could we um we had that feedback we sent out digitally to the board that came from the community council meeting one of the the things we asked them for even though we weren't able to fully train them on guard rails were maybe some Community Values that might be considered for the guard rails so they're integrated together the feedback on the goals and the guard RS but if anyone would like a hard copy um we do have some hard copies with us yes please I would love so much for doing it this one just be careful the Staples yeah they're um I think our stapler you might want to give a guard rail around having better office equipment yeah this this was not successful dangerous office yeah thank you can we count that's so I'm G give you about 15 minutes and then we'll I'll check back in if you need more time we'll do that perfect thank you just to clarify though a lot of oh go ah sorry no it's okay a lot of this feedback though will go back more on the superintendent guard rails but if we're looking at some of those extra commentary is where we might be able to pull okay yes unless you hear something specifically related to the board yeah thank you for that Lindsay thank you you two will work together and I'm gonna move over here I guess I thought it went well I didly like between do they had just finished this section about the and so I left right before they did the so for most of it okay I thought one it was kind of lower attended to other we had but I think and raining and it was funny because ree was like wow there's a lot of people here I was like was kind of funny because I think he's used to us struggling when we work more people come to this usually but the people that did asend I think particip um and try to take you know yeah seriously and also lot of the admin and us were the admin were at different tables and we were floating around three of us so I thought we did well trying to help guide things too we making sure people were understanding what the heck we're talking about um I'm curious to see what these guard rails things say higher quality sugar it's kind of mixed up if you'll notice you have to like switch pages to get to the guard rails connection Rel e all right we're going to go ahead and circle back it looks like we have a few goals I'm excited to hear what my colleagues have to say over here since we came up with some too all right do you guys want to go ahead and share some that you have and maybe they match what we were saying over here sure so we look through all the examples and um what the exception of the Houston guard rail or constraints um we kind of felt like the other districts had a lot of guard rails that were individualized to whatever specific board member problems they were having at the time that they adopted these and we felt like we really liked all five of the Houston constraints and we think that they're appropriate for our board I don't really we didn't really like the other ones and some of them are very similar to the Houston ones and and then there's a few from the others that we feel are also like a lawsuit waiting to happen so um so anyway or I feel that way um but that being said I we didn't think of any new ones because as we went through the Houston ones I feel we like they kind of just touched on everything that we feel was important to begin with so yeah we kind of didn't have any new ones either but I think the one that we should set first as a priority and make sure that and I think we all can agree on is not spending more that we at least have to spend 50% of our board time talking about or can you rephrase that I sorry I don't have it in front of me the board will spend no less than 50% of its meeting time monitoring progress on student outcome goals yeah and I think that's a pretty good one to have we're adopting this framework for a reason and that should be one of the board goals so the board always has that expectation to do even when we're not here and then we kind of there were some that we and the other areas that kind of align with some of our Initial Ideas because we started brainstorming ideas and we didn't like the wording of them so then we went and read all the others um so one of the ones I don't remember which school but um the engaging not engaging in negative conversation or public behaviors that put District staff students board um as a whole in a negative manner or light um and just go to go back to your point I know that a lot of these probably are because of certain situations that are going on but um some of these I did like because just because we're not behaving in those manners doesn't mean that whoever will be here elected 5 10 15 years from now won't try to do whatever it is so once we adopt these type of goals and said an expectation of how we should conduct ourselves as board members I think it's going to be really hard for them to come and try to undo what what's already being done and at least it sets them with an expectation of this is what you cannot do so even though I'm so thankful that that's not a situation we're in I think we do need to send or set out the framework or lay it down for them for whoever ends up being in these seats in the future my concern with that guard rail is is um one uh the wide opportun the opportunity for a wide um interpretation of negative conversation or negative public behaviors depending on who's in the majority and who's in power um that could turn around to bite people in the butt if they aren't careful and then also I think that that one was borderline for me the other one the publicly criticize any decisions made by the cor by the body corporate or Administration so one and three under West Lake I I think number three for sure is like a First Amendment lawsuit waiting to happen I didn't like number three number one I think you're tiptoeing well we were like we were playing on the wording but we and we only pulled that out because we were talking about and doubling down on what s said like we were thinking too like in the future for anybody coming on these are the expectations for this board you're joining so we were thinking about some other districts and things we've seen and like just that idea of you know if you have concerns or you're really upset you know calling the superintendent having those conversations um rather than you know coming up and using the Public's time and a TI raade and the way that I we word that I'm just looking for a way to word it in a way that still allows for descent and not punishing descent oh yeah definitely if the majority is not who we think the majority is going to be right now and the only way that I saw this too is that um it's very disrespectful to come up to board meetings and use the Public's time bashing on things that you don't like I to me it's if we're board members if we have issues that's what executive sessions are for and that back and forth you know talk or whatever you don't like if you're angry that's where it happens and we we figure that stuff out but to come up and the reason that I was kind of making reason of this board um guard rail is that you come on public time and yes we can criticize we were elected officials and we have our own opinions but we're not going to use our Public's time and our community's times to attack one another or to talk the attack the superintendent or the teachers that's to me disrespectful to our community we should be talking about other stuff so if we set kind of this little framework and maybe you're right we can change the wording but that's my reasoning behind it to set that president that that kind of stuff can happen at another time just not while you're on public time in a public board meeting that's not the place for it it comes to how we represent like we should be role models in having professional and respectful discourse you know even if we disagree and sometimes you see boards where it's not that and and I think individuals don't realize that you know people from other districts teachers looking to work there watch those meetings and so it's we're trying to get to a way I don't we don't know what the wording is but something where you know we do represent the district and we we are a model to our staff and to our students on if you disagree how do you do it respectfully and when and where and how are the appropriate times to have certain conversations so whatever that wording looks like it was that gist of things I think you're you're just asking for trouble with something like that because if you have a dissenter who wants to come in um it's not enforceable you know and I rather focus on more positive things that I think were all in alignment on the Houston stuff you know um I don't know if you guys want to read if somebody wants to read those what other ones did we have on there um we had um not performing or appearing to perform responsibilities delicated to the superintendent and then the other one we had was a spin-off of one of the Houston ones the constraint one which one so the not conducting duties without including all your stakeholders so we did but that was from Houston so the one that wasn't was um not performing or appearing to perform any responsibilities delegated to the superintendent I like the stakeholder ones but I just would like to make sure that we're stakeholders that students get included in stakeholders I don't know if we need to be a little bit more aggressive with that word just because a lot of the times that's the most important student group that we're doing this for and that's the last group we ever hear from if you look at the constraint number one that's the they don't say stakeholders they list them out in the first okay I didn't read it verbatim yeah and then if the number one if we like the wording we can adopt that one too as a goal um do you mind reading it out Lindsay since you have it in front of you please the uh the board will not conduct its duties without including students families teachers and community members parentheses inclusive of those that speak languages other than English in a manner that inspires broad Community ownership of board policy does anyone know what an lbb review was on the constraint number three okay I do I think that one that you just read Lindsay that's a no-brainer yeah that's yeah we were like this is that's why we're here so yeah the only one we didn't or the only other one that wasn't in the Houston that we liked was the uh Venus constraint 2 Oh okay that's the superintendent one yeah and it was really just the wording of that we felt was brought enough but kind of got it the going back to the role of the board versus superintendent and you know avoiding micromanaging operations versus like following the process of oops inputs and outputs and guidance and guard correct and it kind of speaks to the framework yeah now the fun part to try to narrow these down to no more than five yeah I I think now that I've heard the ones that are additional I'll will make my Arguments for um especially constraints three two three and four in Houston I think those are super important to what we're doing here and if we're talking about building um systems and structures that can persist beyond the people who create them um in pushing back and trying to change the other systems and structures that exist I I just don't see where we can get there without these people if we don't have these things out in our guard rails otherwise it's going to get lost in the mix and I'm specifically talking about discipline dispropor disproportionate discipline Equity Audits and sped reviews and then annual review of strengths and weaknesses planned for team building board professional development that includes anti-racist [Music] training I think that if you don't have guard rails that address some of these things specifically you could still be focusing but missing the mark completely and still be trying to F but you could just be like swimming with no Direction um especially if you don't prioritize these things in your personal life already um could we include in that guard rail policy as well because it's it's not some our policy services or policies that we have don't really get ever looked into and maybe if we can have a re refresher of policy Services every five years too would be good what are you talking about um I'm talking about constraint number uh three three and instead of having the lbb because I'm not sure what that is and and putting in there some policy Services as well and I'm good with that one I think you could potentially leave out constraint two if you adopt something like constraint four because I feel like that just leads to constraint too if you're actually that's what I was trying look at could we change the wording to include that but and lbb if it's helpful is the legislative budget board in Texas oh okay performs reviews of they perform management and performance reviews of school districts in Texas so it probably would be challenging for us to get them to wish had that we have the auditor general instead and provides us with useless information Jay the microphone's on sorry supposed to participate oh I'm joking providing information that was hopeful thank you okay so for sure we're going to do constraint number five too but constraint number five off of the Houston should be our number one correct yeah that's what we had to put as a number one I think that's what you read right Lindsay yeah yeah I'm not like married to the language on constraint 4 but like I said I think if we do something similar to constraint 4 it will lead to constraint 2 being accomplished yeah you're right so I think we can is there something that we can add on number four to make sure two is [Music] more no I think if we just leave that anti-racist training that includes discipline and all those that's so we can take away number two yeah take this one away yeah take two num and um Dr Ros that's is oh kind of talking about doing a self- evaluation right which we haven't I don't think since you guys have been on the board did one we did one in 2020 and I think after that we didn't do it the night that you adopt the the Gos in guardrails after you adopt we're going to do our first student outcomes Focus self- evaluation oh okay and then we can get an we determined it the today that you would get zero because you didn't have board goals per se um and you hadn't Revisited your vision but now you have you decided to stick with your vision right right there yes um so I didn't want to set you up for something that you know we're working fast so you will do your first self evil when you the same night that you adopt your goals in your guards remind me on your y'all's additional list down there what's number two without including which one is two was oh including uh the stakeholders one sorry yes okay so I think we're both we're all on board with that one that's already on there or no it's not no it needs to that where did y'all get that one from it's the Houston constraint number one number one and out of the two left on that list I feel like I'm most comfortable with number three or the second one yeah and I feel like it it just goes back to supporting the framework and the like that inner personal where does everybody fit what are the roles and responsibilities constraint number two yeah okay okay so I feel comfortable the board will spend no less than 50 oh it's okay I just want to read these through the board will spend no less than 50% of its meeting time monitoring progress on student outcome goals starting at zero today and will be 50% by the end of the second quarter of 2024 the board will not allow 5 years to pass without an equity audit a policy review and sped review the board will not operate without an annual review of strengths and weaknesses and a plan for team building and board professional development that includes anti-racist training I love that because I don't think we've ever had any type of anti-racist training um as boards so cool the board will not conducted studies without including students families teachers and community members inclusive inclusive of those that speak languages other than English in a manner that inspires broad Community ownership of board policy and board will not perform or appear to perform any of these responsibilities delegated to the superintendent I love them feedback comments yes on number three does there need to be any Clarity of whose strengths and weaknesses or is it just implied because these are the board guard it's implied that it's the board strengths and weaknesses because it's our board goals do we want to add the words um self um assessment or whatever this uh self- evaluation just so it's super clear the board will not operate without an annual self Board review or self evaluational evaluation instead of the word review I think that's good and can there be a comma after weaknesses because I am a grammar I know I oh I was gonna say on number two the word policy doesn't capitalized and I'm an Oxford comma but that's up to everybody [Laughter] else I love it take the grammar teacher out of the classroom but you can't take the grammar these are in draft so I'm G to give them right back to youall and then you can anything comes up and especially also because just like with the goals is your vet from your community if something changes you're at least taking some type of a draft to them yeah any other comments or discussion on these five goals um board self guard rails y guard rails someone read I mean read them one more time I just I cannot read it from here I don't know don't know why but yeah I can go ahead so the board will spend n less than 50% of its meeting time monitoring progress on student outcome goals starting at 02 today and will be 50% by the end of the second quarter of 2024 the board will not allow 5 years to pass without an equity audit a policy review and a sped review the board will not operate without an annual self- evaluation of strength and weaknesses and a plan for team building and board professional development that includes anti-racist training the board will not conducted studies without including students families teachers and community members inclusive of those that speak languages other than English in a manner that inspires broad Community ownership of board policy board will not perform or appear to perform any of the responsibilities delegated to the superintendent thank you looks good I believe our board guardrails are drafted and ready to go I'm I'm sorry what the the board oh yeah yeah yeah yeah yeah the board there we go thank you good catch Hilda all right you're ready to move on well again you're modeling it's uh parallel processing again you as a boorder modeling what you now can shift your attention over to superintendent uh drafting superintendent guard RS and superintendent J man you will be able to participate in this Arena as you'll in your sofg manual it'll say that you drafted superintendent guardrails in collaboration with your superintendent so what comes up for you here um I will ask uh superintendent man to to partner with one of you as you have a conversation you have examples but again I want you to really uh be mindful of what your community has been bringing to you um pretty often you've hopefully picked up some themes and some patterns this is that moment that opportunity to focus on other outcomes but again it's the pathway to the whole child and it's in support of achieving your student outcomes just a quick example if facilities was something that was of grave concern to it's a message that you continually hear about from community members and you know that there's students who are in classrooms that are uncomfortable teachers that are uncomfortable and that's usually how those things come about try your best to connect it to how this is going to best support the achievement of your student outcome goals I'll give you about 10 15 minutes and I'll check back in and see if you need more time enjoy you guys G to do we're going to do Partners now since there's oh partners and partners thank you all right it looks like we've had our discussions with the superintendent guard rails and if you guys want to go ahead and get us started on some that you guys came up with and then we can go from there sure there were a couple that we really liked as is that um were also themes that came out of a lot of the feedback um from the community council so one of those was um the Tulsa guard rail one the superintendent will not allow the ineffective implementation of social emotional learning strategies that support effective teaching and learning in a safe inclusive climate and culture and SE came up in a ton of the feedback um another one that um we also liked as is that again was a major theme was the Houston constraint 2 the superintendent will not allow the district to operate without students having effective school-based wraparound support systems we uh liked the Houston constraint one um with some additions and edits so it currently says the superintendent will not allow the district to operate without a system to recruit SL employ strong teachers we would say recruit employ and provide ongoing professional development for teachers who meet the needs of and it says needing the most support we said meet the needs of all students and then oops I got to go back uh Tulsa number two where it says the superintendent will not cause or allow conditions practices or procedures that are inequitable for students we liked that but also thought about maybe that would be a good area to explicitly tie in some pieces from some of the other ones where it directly referred to special education students and underserved students um and then it wasn't really one in here but we did talk about how like one of our guard rails is about ensuring all the stakeholder input so if there'd be something similar from the superintendent side awesome thank you um Miss Gibson McLean and super superintendent man yeah so um to cut to the chase we didn't like any of the Houston or Columbus ones we thought they were redundant and could be covered by some of the other ones we liked we also like Tulsa number one we really like Tulsa number two and we really like Midland number two um and then as far as uh two others that we liked but weren't like completely married to our Tulsa four and five we think we could rewrite Tulsa number four in a way that accomplishes what it's trying to get across without um being as reactive I guess is what I should say I what we're trying to get across is let's not wait till we're at the point of let's be a little more proactive with the guard rail rather than focusing on the um corrective action portion so instead of setting the bar low for like don't get in trouble with the state it would be nice if it was so how some of the other ones are more active where it says the superintendent shall and you know it would be related to ensure you know an act appropriate services are being implemented or something yeah and then for number five I know that's high school specific but I think that we could rewrite it in a way that addresses middle school specific life skills that our students should have by the time they go to 9:3 okay so from one of the ones that I think we all kind of agree on is I think that the same goal that the board has regarding stakeholders and Community students I think that should be a superintendent one too that the superintendent will not make any major decisions without making sure you know we've had some kind of feedback first without so I think that one should be at least one and you can do exactly like copy and paste the board one but just make it a superintendent guardrail um and then I'm going to differ it real quick to miss MC cheffrey because I think off of what Miss Gibson mcling was saying you have some comments yeah so I think we're on the same page but um um guard rail number four in Tulsa I felt like Tulsa's guard rails were not really hard to measure maybe they're too vague but this this one this number four is not vague actually but the superintendent will not allow the district to be in state corrective action regarding services to students with disability including proper And Timely identification that is a really low bar as you said Mr man there's another one that we found that was more specific um and Sophia oh here we go the superintendent this is from Houston the superintendent will not allow the district to operate without students receiving special education services meeting IEP progress um you know that seems like kind of a low par also but that is a problem if you've ever had a kid with an IEP um uh so I don't know maybe it's a higher bar I mean I think we're on the same page as far as a a special education constraint remember how you worded what you said I tried writing it down it's okay I um I have this terrible habit of saying things and then not remembering what I what I said like 30 seconds afterwards but um but it was something Ain to um well that actively was definitely part ensuring something yeah superintendent will take an active role in ensuring um appropriate services for special education students as well as and there was something about will not and all that yeah oh not not really because number one's different no it doesn't really have to as long as there's a clear definition of what we want and then yeah you can do however you want it just make sure that we get this answer however you feel I have a thought could you take the Tulsa 2 I don't know if this would be too much of a combo the superintendent will not cause or allow conditions practices or procedures that are inequitable for students and shall proactively Ure systems are in place for da da d da or you could make it to keep it in the negative you could say including in in uh superet will not cause or allow conditions practices or procedures that are inequitable for students including inadequate resources or inadequate I was just saying like how can we tie in like like we're all kind of getting at the special education and to me that does fall very tightly with that inequity sure I would just hate for um somebody to in infer that because that's like a corollary to this that that's all we're talking about a special education and then just skip over things that they're uncomfortable talking about well the other thing we could could do is we could say the superintendent will not cause or allow conditions practices or procedures that are inequitable or insufficient for students and then when we build the three goals we could ensure that one of the three goals is specific to special education oh yeah I like that perfect got it that's why I was like I'm going down a too much of a combo route I wanted to word vomit and see where it went that way it keeps it in the frame of all students but we make sure that each time of those three because one of the things I think we walked away as a concern from the from the goals conversation was we really only had the ability to squeeze one subgroup into the measurements and I know for most of us we really kind of had this desire to directly kind of get at that special education group as well so by making it a goal within this guard rail then that allows us to bring that value back to the table um and just capture it someplace else love it um perfect um I have a thought one of the ones that Amy and I were talking about that we really liked was hou was it Houston number no um or was it w WP number two Houston oh yes Houston number two wraparound services but I think the Family Resource Center that we have historically has been treated almost kind of like its own thing but it is part of the district and not and wraparound Services technically come from our family resource center and I believe that depending on who we have in leadership and as a board is they're going to take you know if they want to keep it or not I know it's Grand Bas make it a priority we don't make it a priority but I think to the community their Family Resource Center has been imperative they have Early Childhood Program programming they have wraparound services so all these little um constraints kind of live under the Family Resource and we can be a little bit more explicit with goals if we wanted to under that but I think because our Family Resource Center is such a pillar to this community and our students and our families that it should be a superintendent guardrail to make sure that that's something that's always operating and all these CL and wrap around Services kind of live under that Family Resource Center that we have um I think it's kind of the other way around and I think that that's covered under guard world one and that's why we kind of just skipped over all the Houston ones because we thought so many of the things under Columbus and Houston were included in guardrail one and guardrail two because they're so broad wait Pulsa guardrail one which everybody liked already oh yeah yeah guard rail two pretty much cover everything y all just talked about so or could we take in effective implementation of social emotional learning strategies that support and learning in a safe inclusive climate and culture like all that is covered that covers like the Family Resource Center because Family Resource Center covers things that get you to a place where you learn about being I understand what you're saying but the Family Resource Center specifically is something that let's say we were to lose grant funding from it would loan no longer exist so because it's so important I want to explicitly name that Family Resource Center as a guardrail so it sets the tone that that's where we get most of the stuff that it becomes a priority because historically I know that this sup this Family Resource Center depending on who's the superintendent is the type of treatment or attention or whatever that is it gets so I think um um yeah yeah I think I think where the Clash is going to be is um you know if money I I guess what I'm saying is wound Services is very broad right and so like um yeah that car Cola yeah car Solace is a repar around service so that would be Justice whatever the hell CJ those are wraparound Services right and there could in the future be more when I've discussed ideas that I have if we end up doing becoming a Vista site which is fine I think I'm just asking two separate things I'm not saying that this is not important I'm just saying that I explicitly would like to see the Family Resource Center as a guard rail that I think that we could maybe like add it to number four so we're not also ignoring the then because if we're I mean I get what you're saying I just feel like if we're going to specifically mention wraparound Services then we can also specifically mention the Family Resource Center but then I don't want them to think that that's the only one we're going to focus on and I didn't that could be just another goal Family Resource Center can be it's on guardrail a goal you mean interim guardrail or yeah it could be an interim well or or another option um that would dovetail the two together is four could be superintendent will not allow the district to operate without students having effective school-based wraparound support systems and access to a family resource CER okay that's that's what I was looking for as way to combine it because and the reason that it needs to be and access to is because the Resource Centers a single location whereas the prior portion refers to school base right and so when we look at our Our Community Education dep Department which we value very highly our school-based services are largely tied to our CEOs our um our Outreach team um but our uh Family Resource Center is a separate sort of Central District resource that more broadly supports our families and as you pointed out um it you know it gets at some of those prek-k needs and a lot of the other the parenting classes all of those things that lead to creating conditions for our students to be better prepared to enter our school system so yeah perfect now is the community um education center it's separate as the like the family resource center or is that implied so the so the CEOs themselves are each located at every campus has a CEO so they're they're helping students get connected with a variety of social me but there is an additional Community Education Center which is located adjacent to the excellencia campus and so we actually do have you know when you think about it we sort of have three tiers of okay Community Education support we have the on-site School support we have the Family Resource Center and then we have the Community Education Center which largely while there is some Student Activity there like there will be the holiday gifts on Friday um typically I think the majority and correct me if I'm wrong Dr dupin the majority of the work that's done there is around supporting adults in the community so that's where like our you know so can we add that one too just access to Family Resource Center and yeah yes y perfect and what and and access to community education center that's what it's called right a Community Education Center thank you perfect to a to the um I think they're both the family and the yeah they probably should both be the sorry no you're right so I stayed out of the grammar on the last one because I had already been chastised so going back to student outcomes won't change until adult behaviors do I would like to Circle back to looking at something similar to the Houston number one where we talk about recruiting and providing professional development for teachers it can be rewarded but I think we need something in there that this yeah that the superintendent should be held accountable for how we are getting and retaining and training and supporting our teachers I think um um sorry go ahead um I was just going to say in addition to that like um what we word Smith this would be um as far as the professional development goes if there's a portion of that would be I don't know how to word this um meaningful and Val like that teachers find meaningful and valuable differentiated yeah differentiated um yeah because that's been a request that's been request yeah yeah district has found out how to fix that I think it means giving the power to the teachers I think teachers know how to do exactly but relinquishing the power to the teachers is what that um a system to yeah the system to recruit employ and meaningfully I don't I know um maybe empower teacher sites and teachers to I don't know how we can get there um how mean I think you could remove the employee because I like well in the initial one it was recruit SL employe like if you're recruiting them it's in the implication is you're recruiting them to employ them meet the needs of meet the needs of students needing the most support by or through by or through or something like empowering or ensuring sites or teachers or whatever you want to say have the like you know the autonomy Authority whatever word you want to use to maybe empowering staff the wording from you two over here maybe empowering staff through relevant and differentiated professional development right yeah yeah relevant and sorry I didn't catch that uh relevant and differentiated professional development one thing I also want us to be aware of is that all of our language should be at sixth grade level and I'm having a really hard time rating number five and understanding it so we need to make sure because this is stuff that we're going to be taking out to the community so five is jumble Mumble to me so can we also quick quickly before we fix those words can we change it from students needing the most support to just all students yeah meeting the needs of all students because that will also the source.com so I mean I like the word differentiated being in there because that is a word I keep hearing yeah and I and I think that's something you know if if we're out in the community I think that's something um you know we can help Define for the community because it is important to teachers that they aren't right you know it's a support thing for them what parts of the in terms of words you might want to change or tweak and then or if you want to break this up and make it to I don't know what are your th thoughts sopia okay I'm reading it again hold on give me a second feel like some of it too is just removing the wordiness like instead of recruit SL employee just can we just remove employee just say recruit strong te and maybe even remove the train because we've addressed the training at the end of the sentence so system to recruit strong teachers who meet the needs of all students by empowering staff through relevant well now we need to this also doesn't flow relevant and differenti professional development I think that works I was going to say retain recuit and retain strong teachers who meet the needs of all students comma by empowering staff through I like that better maybe I just meant to say it was too wordy it was getting to and there are there are education specific words in there but I also don't want to parse it down so much that it's not meaningful because this is a standard and this is very focused this is a guardwell focused at what are we providing the teachers and staff Mr Man how do you yeah go ahead well and I apologize I'm not going to respond to this as a superintendent I'm gonna respond to it as a former English teacher so the trick I used to teach my students when there's an oppositive in the sentence is to read the sentence without that and an oppositive is that that section of the sentence that's set off by the two commas yeah so will you always go back to check your sentence by reading the sentence without that qualifier and I think if you do that we have two ideas that are designed to read as one that are actually two and so I think that's going to create confusion for people so if I may it would read the superintendent will not allow the district to operate without a system to recruit recruit and retain strong teachers by empowering staff through relevant and differentiated professional development so it's defining the Recruitment and Retention strategy as the PD which would be you know asking asking Miss was when I started reading it again I was like the middle part throwing me yeah so that may be what's to me that was what was making it unclear okay GL it wasn't just um improved our flush King Cade reading e score when I T thank you for validating all those years of study I didn't do anything this algorithm did oh my God that's hilarious okay let me read this again so the superintendent will not allow the district to operate without a system to recruit and retain strong teachers by empowering staff through relevant and different differentiated professional development yes that makes sense thank you now my ADD brain makes sense um perfect the only other one thing that I kind of wanted to bring up too is that dual language is very important to this District and our community um the last time that this happened um the district decided to stop dual language and for whatever reason it was however Osborne was able to maintain their dual language program so because this is a curing theme that happens especially with a lawsuit that's been um handed down to us um recently it's very important to this community they want this dual language program and I would hate for somebody else to come in um you know and then say well too bad we're folding our hands goodbye dual language again when that was a big big um shocker to this community and they did not like it so I would go up to the wording on number two again I say it can we embed it in I mean could we rewrite could we can write one separate I just want to make sure we could just use some of the same language you know what I mean the superintendent I I think if you could just the number five five the superintendent will not allow the district to operate without a dual language program I mean yeah as simple as that it doesn't have to be like I just think it's no matter how it happens thing we run into there is like if if there's a law that gets in the way or I mean but there was kind of a laot um the last time and Osborne was able to make it happen so it's the super intendance job to make it happen sorry yeah I mean I think obviously there is you know there's some unknown that could happen that that we can't predict but I think it is nice to just have it in writing that that's our wish you know and it it doesn't add any additional work at the moment well regardless of whether it did or not it's work that would need to be done anyway right so you know if things progress with the lawsuit it's not like I'm G to be like well that's not what you hired me for right like I'm in that hot seat either way so it's not an additional burden to have to take that on by any stretch of the imag ination and you know clearly I'm a a champion and an advocate for it so I'd have a difficult time not supporting it not just under the guys of a dual language program but I think it's one of the vestages of some of the racist policies that have been put in place in the state over the years that not only in my mind does that need to go away even though it's not under our purview I think our English only we're the last state left with an English only law since Massachusetts finally rescinded theirs and that's a problem to me both as a member of you know somebody who lives in Arizona as a superintendent of of students and it's also a problem for me as someone who believes in a strong economy for our state because I think it's one of the things that holds our economy back I think these guard rails and our board guard rails really um I know uh some of us talk a lot about how a lot of boards and superintendents and districts don't stand up for themselves in the state with State um lawmakers and legislators and I think that these guard rails kind of really establish who we are and what we mean and if you're not on board byebye yeah and I also think it brings this reassurance to our community when they were asking the questions you know when we hit them with the goals and they saw just test stay testing test test test I think they felt a certain type of way but now when we bring this back to our community it's like we're hearing you we're taking you now we're Mak making sure that this but it lives somewhere else and I think this is going to be a little bit more understanding and Community is going to understand why you know there's board goals there's superintendent GS and they all live somewhere and this is how it happens just like when we hired Jay and we got all the feedback slips that night I think reading these is like super affirming um to know that we're all kind of like it feels good to be on the same page with your community um and to have each other's back so to speak and so hopefully yeah it does provide some comfort reassurance for people yes well I think that was the you know I mean we're learning this process as well I know the community council it was much faster version like we went through hours and hours and hours and so I think it really is it's just you know helping everyone understand this entire framework because we a lot of us aren't fans of State tests either but that is how we are evaluated and so your goals have to be smart and they have to be tied to something like that and they five-year goals too um which I know is mentioned but I think that's important just to emphasize like there are five-year goals because there were comments about like this seems too lofty or this seems impossible um but that you know we'll have those progress monitorings and and that all of the other comments and concerns like they live in guardrails and and I just to piggyback off of Katie like that's I was taking notes on the themes and it was wraparound supports and you know family and student input and um you know the social emotional and and it was it was affirming because I'm like yeah that's you know even two weeks ago I was with a basic introduction to guard rails I'm like well this is definitely going to be included and so to see all that feedback and know these are the pieces that will help us get to those goals and to make sure that we stay focused and one thing that I've learned through this framework when it comes to testing and I'll stop talking about that is like it is a tool that we use but a lot of people misuse that tool and I think that's what scared people because it has been misused by certain leaders in the state so this is building back that relationship that we can assure you that Katon is not going to misuse those assessments and those benchmarks and those tests to over fatigue kids or make them anxious about this um this is why we're taking time to do this going back to the community we're reading we're we're doing the work to make sure that those tools are just being used as what they were meant to do and not get involved in these political stunts of how we use these tools with our students and whether we like it or not you know those there are assessments and and measurements for districts that directly impact our funding and it can become very quickly become a vicious cycle you know and so we need to be very intentional and whether you agree with letter grades or any of that like it all impacts enrollment and funding and if we start going down in those things we start being less able to include these guard rails and meet any any goals at all so it's the nature of Education it's very complex and certainly we're trying to focus it I and going to school here in this district and in Phoenix Union for myself at a time when Stanford n our aims were like the only thing we did and it was very apparent even as a kid like why are we writing essays in chemistry class because we were supposed to do better on the Aims Test or something I don't know what's going on I hate this um and then there was like an as countdown clock at my school at one point and there were incentives given for people who' already passed to come retake it I mean that's why we have people like Dr pombo in these positions who are not going to lead us down that sort of path and Dr dup as well who can get us to a place where we're finding a way to to like change things um academics wise without making that the focus and I I totally understand given my own experiences where people are scared of that yeah it's a true concern because we've we've all been there um do you mind scrolling to the top real quick I'm just going to reread them real quick just to make sure that we all agree with these and if we are missing anything and I would love to just get a little bit of feedback from you to um superintendent man after I read them just because this is what you're going to be held accountable to so the superintendent will not conduct his duties without including students families teachers and and community members inclusive of those that speak languages other than English in a manner that inspires broad Community ownership of board policy the superintendent will not cause or allow conditions practices or procedures that are inequitable or insufficient for students the superintendent will not allow the ineffective implementation of social emotional learning strategies that support effective teaching and learning in a safe inclusive climate and culture the superintendent will not allow the district to operate without students having effective school-based wraparound support systems access to Family Resource Center and access to the Community Education Center the superintendent will not allow the district to operate without a system to recruit and retain strong teachers by empowering staff through relevant and differentiated professional development the superintendent will not operate the district without a dual language program um the only one that I don't see is the same one that we had as our Board number one where the superintendent will not make any major decisions without Community input it it's there as it's number one for the superintend oh yeah is I'm so sorry yeah it's number four for the board correct okay never mind just kidding this is like super nitpicky um on number four instead of saying the Family Resource Center the community educate like would it be more appropriate to say uh just because already made him switch a to the we no but because it could you know like change the name or yeah it felt we want to make sure that we have entities of that whether they change their name it's not a proper noun um okay I see what you're say sense like or there might be multiple in our district in the future which would be the great thing right you have access to one of five right oh I like that so if you say access to a means they have at least one that I need a minimum of okay I like that sorry it was nitpicky but also a big thing nope that's perfect how do we feel about these um do you have any comments or feedback are we in trouble for having six and not five well I I did notice that the board only gave themselves five and the super not not that I would point that out but um the last one's important no I know and the last one is important the only the only thing I don't see there um but I don't know that it necessarily has to be specifically called out I really did like the one um that was um related to student or sorry related to adult behaviors um but I heard you guys talking about that but you guys didn't bring it up if maybe you can can you yeah where did the Midland number twoot Midland I did write Midland too we just got caught up on everything else it this one yes yeah oh yes and so and and the reason I like that one is I often see that being the Crux of you know challenges and problems um is that well but that you know that's going to be hard or that's gonna you know it's something extra to do or we've always done it this way and it tends to that adult convenience piece tends to be like the top excuse or reason why we can't change something add something do something differently um um and it also very much aligns to that philosophy of you know the adult behaviors need to change in order for the student outcomes to change right um my heartburn with adding it at this point is seven feels somewhat burdensome so let me let me help you out a little bit um one I haven't I haven't mentioned it's when you as a board end up adopting superintendent guard RS you're also providing cover for your superintendent to go do the work because it's coming from you right it's although it's done collaborative with his input as he's given you his input it is you as a board who are setting those go posts in regards to the values of your community so if someone wants to take issue with him on doing one to three measurables on how he's going to get there um he's not the kind of leader to say well the board's making me do it I can already tell he's not that kind of leader but let's be real the political nature of situations could be you know really upset that the superintendent is making some changes and they're calling you or they're emailing you knowing that your role is to progress monitor right and you you're setting the goalpost then you're also as a collective team choosing to stand together to say well yes because these are values that are important to our community as a whole vetted them with everyone we got input from everyone um so there is a there's another nature to this that that really is beneficiary the other one is the reason I'm not telling you hey get them down to 5 right now it's have fun taking them to your community and let's see what they say yeah right right so definitely get their feedback you might pick up some common themes from them and then maybe your five will become more clearer okay maybe you'll end up having to add an eighth one because you hear a whole different pattern right right that just I did not sign on for an that's but but I will I will not I will not recommend at all to go past five again staying with Franklin CV's researching the work you're likely to achieve if you stick to one to three you're likely to achieve the three if you do three to five you get three to four done um with you all I think you can get to five especially because you've got four goals that you're proposing in not five so you're actually going to give him more time to focus on the guard RS as well as he's getting into systems and process off the um and just to add a little bit feedback to that the for example like the number one I think we're just setting a basis but I think that's something that's been happening and doing and I think that's one of the things we really have been doing a good job so I don't think it would be such a it's almost like one doesn't exist for our super current superintendent right now because obviously we can always make things better but I think that's something that's already happening so even if we do have you know more than five I think it's it's not such a heavy burden at the moment he's saying no well be it's going to make more sense too as we get a progress monitoring calendar together right he and his team are going to be in over drive to bring you the progress monitoring of the golds and the guard RS you go past five you're really going to stretch your leadership team thin could when you do that because he's gonna come up with one to three measures okay another thought on the one too like if we're trying to reduce to five since we have one as a board guard rail we were looking at alignment but if the board is held to that guard rail we will be holding you to that anyway so is there there like I I love it but is it redundancy to also yeah I see what you're saying because if the end reading that as a board we're saying if if he approaches us and says I would you know I'm proposing you vote on this and we already do this and we say but our board girl says no because got it yeah we're gonna we're gonna vote no because you didn't and then we're we're that's where it falls on us to make sure that we keep you in line yes I like that we can get rid of number one okay the other point I love the way you're working because when the the two-way communication will not ideally be just once a year right it would be probably twice a year and not just the first year right it's that you as a board continue to stay in in communication two-way communication not just them coming to the board meeting but you also just as what you're about to do and continue to do right now that you will make that a natural habit for your board y could we're still at six right yes I had a random thought could we on number one not trying to make things super wording wordy but could we at the end of it say um like somehow add like including um having you know maintaining a dual language program but that wouldn't work with a negative language but CU we're like in number one we're talking about making sure that we don't allow conditions practices or procedures that are inequitable or insufficient for students to us not having a dual language program means it's insufficient so is there some but we also want to make sure we're explicitly calling out the Dual language is there some way to include the Dual language in that well I could I could add another thought here so I while I do like calling it specifically out because I do feel like it's topically important at the moment um much like with ensuring a special education goal around um number one number one sorry I had to re adjust because it used to be number two um other could we we could ensure one of the three goals for number one is also um ensuring the ongoing support and viability of the Dual language program so I mean that so basically that would handle two of the three goals for guard rail one we would basically decide already at this point in time which gets us ahead again and you know how how I get about us being like the the top of the class you know you could leave the meeting not only with five um draft guard rails but two of the two of the goals for number one established as the one around special I see what you're saying so that could be in okay as an interim goal interim guardrail I mean guardrail sorry it could either be interim or it could be a goal under guardrail one because it really does fit under I mean it is an equit an INE equitability issue right that our students because the whole point of why they want to take the Dual language program around or take it away is that they don't want certain groups of students to have access to it they're not trying to take it away from kids in Scottsdale not that Scottsdale is not included in the lawsuit or Littleton or Littleton yeah or or other certain other districts they're trying to take it away from school districts in the Phoenix Central Court in Flag Staff there there's it's clearly specific groups of students and it's clearly based on a desire for Ane equitability so it really fits under that inequitable language in in number one so just you know to support what we can take the Dual language they will language one out and we can make it in the yep I was just trying to think what which of these relate to others that get us to five yeah and hence by the way this is what happens when a superintendent under understands the board and what the board is trying to to say uh it is it is usually not you know it is not recommended that a board give the superintendent Direction on in other words this would be like saying hey these are the roles we do want you to take but you're not you're describing the theme of what you've heard from your community he's hearing you in essence he's hearing your community as well so if he's choosing to come back with interim guardrails around those student groups everything is communication and the clarity that's coming forth you're you're in sync yeah and and it will be an absolute pleasure to go back with all of you to community council to share these two sets of guard rails because I think it will it ironically is very aligned with board guardrail number four in that we we not only heard what the community had to share with us and what their priorities were um and we not only included students families teachers and community members in that conversation but we're coming back with sets of guardrails that directly address the concerns they expressed to us when we met with them at the November Community Council so that's that it's very exciting to have that opportunity to do that moving forward a record time not that that's what we're trying to do uh I I will say great great work and also it is very noticeable to me that you did your homework prior to coming in today and hence why the board behaviors of boards that do their homework and superintendent of course did his homework teams that do their homework showing up prepared this is this is what that looks like so Kudos and congratulations you have now drafted your board goals and you have drafted your board self guardrails and you have drafted superintendent guardrails you are now completely completely tasked with taking it to the community as many people as you possibly can look for guidance from your board president to to tell me when you all feel that you've gotten sufficient feedback from as many of your stakeholders as you can and then we will look to put this on the agenda for adoption and if there's changes that are going to be brought forth we will discuss it at the board meeting and then right after that that same board meeting we will do our first official board self- evaluation questions Dr W um are we permitted to share the why guard rails document with our community absolutely anything that I'm giving to you it's for you to decide who and how to share okay oh one more thing also before I forget when when all of this is done and adopted uh highly recommend that you have these printed out on for display in your boardroom uh also place these on your website um and however creative you want to be I see you got your cool boxes with your vision and all that whatever way it's going to take for you to memorize your goals in your guard rils it'll be one of the prompts towards the end of the the higher end of self-evaluation so that you can own you can own and if anything it's not just the memorization it's really knowing where you're at at any given time and the progress towards your goals that's going to be the difference between you and many boards around the country you will not only know what your goals that you set you will also know at any given quarter where we are in terms of progression because of this the monitoring that you're going to be doing at your board meetings it's going to look like this it could be helpful once we have our final version to have like a printed copy that on one side has the board and on the other side has a superintendent maybe we highlight the like keywords that might be a good and we have a little laminated like I also I wrote down on website and I also wrote down social media yes good and that's this is where I encourage you to be super creative have fun with it uh I'll just give you some examples one board in South Texas has them printed on the back of their badges uh another board uh in another part of country has the board goals on the back of their business cards that way every time they give out their business card everyone in the community knows what the goals are just saying have fun with it be super creative whatever way you can continue to educate your community and your stakeholders looking forward to seeing what ideas you come up with thank you Dr Ros do we have any other comments closing comments all right thank you so much Dr Ramos for being here with us and thank you guys so much for reading taking the time to actually learning this framework and working together to get these goals and we'll we'll talk a little bit more in the future to see how we can start bringing these in the community I already have all these ideas coming up in my head that we can bring forth um to our community so thank you um Miss htis we were scheduled at six to start okay so with that that I'm gonna if we have no more comments um super interand do you have any other questions or comments no just many thanks to the board um impressive work and uh I mean couldn't have timed it better than a 10-minute break before the regular board meeting so yes so with that we will be adjourning our study session and then we will be back at 6 for our regular scheduled board meeting thank you we're going to go ahead and get started if everybody can go ahead and get take their seats we're going to start off with our land acknowledgement Katon School District understands that our community of schools is located on the ancestral land of the oam Jude and echim oam people who descended from the hokam and have inhabited these lands since time in Memorial theam who name translates literally to people are a vibrant culture in communities founding countless Generations into the past continuing to thrive in the present and carrying a powerful Legacy for Generations into the future with this acknowledgement the Kayon School District formally recognizes that the traditional care in keeping of these lands by indigenous people is an aspirational model of community stewardship that we are committed to honor with practices policy and human relations and Mr man if you can please um lead us in the Pledge of Allegiance I pledge allegiance to the the flag of the United States States of America and to the Republic for which it stands one na under God indivisible indivisible with liy and justice for all okay that brings us to our roll call we have Miss Gibson McLean here miss MC cheffrey myself Miss SS and Miss MB brings this to approval of agenda I move the governing board approve the agenda as presented second Miss Gibson sorry it's okay food in my M would you like to make the change yes that we talked okay so sorry I'm going to make an A change in Amendment um so I move the governing board approve the agenda as presented with the exception of moving 9A which is a very long item that I'm not going to repeat at the moment um 982 before public comments I I was going to suggest after governing board reports oh yeah yeah I'm down whatever okay so move 9A um and make it like a 4C after governing board um reports okay unless I assume we don't have public comments on that gonna be after report so public comments okay yeah okay is there a second second all those in favor all right motion passes perfect that brings us to public comments looks like we only have one today and I would like to invite Miss Dorothy green three minutes yes please and take your time thank you um so I was had a chance to see some of the work that you were doing during the study session regarding the board goals not sure exactly how they're how it's worded what they are but the board declared goals that you're working on and then I also saw them at the community council rolled out and then again at a different District committee so my understanding is that you guys are looking for some feedback regarding those draft goals because I know they're still or I think they're still in a draft form so I wanted to take that opportunity first of all I wanted to appreciate all of you for all your hard work really digging into the data there was a lot of data presented and you guys really got into it and were really having some rich conversations in those small groups and then came back together I'd really like that you targeted different subgroups um really looking at that um you know any proportionality issues and really targeting some subgroups in terms of ethnicity I like that you focused on the English language Learners I guess the only thing that I'd like for you to consider additionally is there are no goals that I saw that draft goals that were related to reading and for me I'm a reading interventionist a special ed teacher focus in early childhood education and being able to read at a level that allows a student to access high school and career and just life in general at a high enough level is such a high leverage skill that I'd like you to really think about is there a way to incorporate um increasing our reading skills among our students as part of those draft goals thank you thank you so much that brings us to do we have to make the change every time from board updates to superintendent updates no okay it's okay Mr Man with your superintendent report no I I appreciate the consideration um last time the board was kind enough to allow me to go second because I knew that board members would be hitting some of the things I'd be commenting on and I'm not a fan of stealing board members so thunder so especially with some of the great Thunder we have um our current board so um I don't I don't have a lot to share um one of the things I really wanted to do because this is our last meeting before winter break and so I really wanted to wish our students our families our teachers our staff our entire Community um a hopefully restful recuperative um winter break with family time with with people being able to engage in the holidays that they celebrate but also um to me very importantly I want to give a shout out to those teams in the district who will be in here during winter break ensuring that everything is ready to go when we return on January 8th sometimes while we're off relaxing recuperating enjoying and celebrating we forget the folks that are working really hard and when we show up on January 8th and they look a little bit tireder than the rest of us we forget to give them some Kudos and credit so I wanted to make sure we kind of had them in our thoughts and our hearts um you know as we're as we're enjoying that time away um in addition to that I would just like to share um that the district apparently the uh government Finance Officers Association has changed the way they do their plaques for our certificate of achievement for excellence and financial reporting and so we it's actually really heavy um but it's also a really Nic looking one so we're excited that um in addition to some of the other new additions that were discussed tonight for the board room um we'll have this to put up and while right now it only has our 2022 award on it um we were expecting no promises but the expectation is we'll be able to add 2023 to that once all of that work is completed and then I would like to give kudos to our board they were recognized last week at the Arizona School boards Association for receiving the total the boardroom and that award represents a commitment among the board members for continuing education and continuing professional development uh to be excellent in the work that they do and I think um for those of you who were able to observe the study session tonight and are aware of the student outcomes focused governance work we've been doing I think it is a very outcomes focused set of evidence of the hard work our board has put in uh to do their homework uh to be the best they can at the job that they do and that is all I have to share this evening thank you thank you so much and miss Aris would you like to start us off with governing board updates you're gonna call me when I I'm so sorry sorry we're kind of eating um yeah um I want to talk about a little bit about Community um Council I thought that was I always enjoy going to those and I've only missed one um it was great being able to go around to the tables and and talk to them about um the work that the board is um doing so um that was amazing um I just want to thank my fellow boards men um boards women for um doing all this hard work I feel like we're very um Progressive we're not being um in the status quo like some other boards um I feel like we um have these um a great vision and a great um way that we're moving um and I'm really excited to hopefully continue to be part of this board um in the future uh so um thank you and then um just happy holidays and I hope you all enjoy your break Miss MB yes um I am sad I missed Community Council I was really forward to it um but I in such timeliness caught the nasty flu stuff that had been going around um so I felt that nobody would be upset if I didn't share that so but I really appreciated um we were able to receive a lot of the written feedback so just to anyone who was there and and helped provide that feedback I really appreciate it because I wasn't able to attend and that was very important in guiding um our next steps and Reflections on the work we've been doing and continue to do um I was able to go to asba last week um really enjoyed a number of sessions I went to um I won't belabor all of the Keynotes but there were there were some pretty good like tangible applicable Keynotes which you don't always see sometimes it's just the like Inspire um but they had some they had some really good whole group Keynotes talking about school finance and game plans and and how we can do all that um I also attended a session um led by our own Russell denal on cyber security for board members that was very interesting and just a good reminder that um you know there there will be inconveniences as technology changes and as we have to put in other layers of protection um we recently all had to do the multiactor authentication as board members but it is so important um especially how quickly technology evolves that we all remember that we hold very valuable important you know personal information about students and staff um regardless of you know how you're staffed in the district and knowing that you have an amazing it Department um and District cabinet that is staying aware and alert and informed um and making sure that everyone in this district is safe and protected um went to I'm I'm a tech nerd so I went to a couple um pieces about AI as well which is really interesting but um some of the other ones um I was able to go to a session about serving students who are at risk or expected to be at risk for homelessness or unsheltered um and got a few valuable tools from that as well um I think the hard part was there was a lot of back and forth of the audience and we kind of all walked away with the feeling of like we're doing so much in our districts and our communities but there was definitely a call to action that our counties cities and State need to step in because we feel unfortunately like we're putting a lot of Band-Aids um on a much larger problem which is the lack of affordable housing um in our area so um and then one of the other sessions I went to that I really enjoyed was about supporting Native American students in our schools and um the office of Indian education as a department within ad they used to be super super small like one person um and so often when people think of oie they think of well that's where the districts go for help with grants and to make sure we're being compliant um but they have expanded to five members and are hoping to continue expand and part of that has been um providing professional development to staff and schools around how to be um have cultural competency for our Native American populations um especially when we don't necessarily have that many teachers who reflect that population so um it was just very interesting to learn more about what they have to offer they're they partnered with one school district to really create a customized resource of professional development and work directly with their teachers and it was just really inspiring to see that I think kraton's done an amazing job as far as our family engagement um and educating about the culture and honoring the culture but I know that there's more we can do to equip our teachers with helping make sure we serve the needs of those students in the classroom so um that was a very quick cap of a three-day conference but it was very valuable as always and um just ditto on the enjoy of the holidays if you are still working tirelessly thank you um if you get a break please take an actual mental break and take care of yourselves and enjoy time with your friends and family thank you Miss MC cheffrey yeah um I uh wanted to hold um my board update on the um student outcomes Focus governance conference that I went to with Mr Man in San Diego back in uh I don't know months ago seems like but October so not too long ago um this conference had a really different feel than anyone I had gone to before and I think it was because it's it's you have to be a member you don't have to be a member it's membership that you have to apply for we are currently not members but we are partaking in the student outcomes Focus governance which is where um this came from is this organization um and so uh Mr Man and I went to a session together that was given by I think it was Columbus City Schools um out of Ohio who um was uh uh Dr Ramos gave some um examples of some things that they have been doing so I think they're kind of a highlight district for student outcomes Focus government um and I believe they're 12K because um uh K12 I'm sorry um because uh they've got high schoolers as well but they one of the things they did is they have a series of 30 minute videos for their Community um where they you know talk about different subjects they talk about things like special ed what your what your kind of rights are and Define special ed acronyms that that was one 30 minute session um which I thought was great because that's something that um as a parent who's not an educator that's something that is a huge learning curve for parents um they have a parent University for elementary kids and they have teachers involved and pay them for this extra time they and and this whole conference had so much student voice and it you know some of them were high schoolers a lot of them were high schoolers who we heard from but student voice was really really important um to this organization um and and we heard I don't know if we were in this session together Mr Man but um there was a new superintendent who did a listening tour who um and I don't want to put you on the spot at all Mr Man um but he did nine different types of listening tours throughout his district and then he ran into a student which was like well you know you haven't you haven't heard from us so he and he just he loved getting that feedback um um and then he he did some more tours with students um and you know someone had made a comment that students need voice but they also need support like they don't know the acronyms either what Esser is what title one is what any of the special ed um acronyms are or other acronyms that we use all the time um lots and lots of these districts had student advisory committees um and mental health was a very important um subject um and I'm just going to tell you some of the takeaways that I came out with and I think it will resonate with you board members now that we've been working on this sofg because really that was a subject that was happening a lot and some of the sub some of the the sessions I went to were more for staff I would say than governing board members and that was a little different too than than like nsba or asba I feel like um when it comes to mental health for kids you can't do it alone you must have Partnerships we just talked about that tonight um I think it's Columbus City Schools use a company called Hazel Health it's a it's a tele medicine um mental health company and they have a crisis center and an intake facility um suicide is something very much on their radar because they're you know it's older kids unfortunately it does happen with younger kids too um their goal and this was a theme that I keep hearing about over and over again their goal was you could walk up to any student in the school and that student can tell you who they can go to if they're facing a crisis so each School created a video of each person on their crisis team so kids could recognize them that was like the beginning of the school year um video that they watch um again they they had a Google form that kids and parents can fill out at the beginning of the school year to get know to know more about them and if there are any specifical needs you know they said all schools need to have access toal curriculum teachers need to be modeling seal skills and say no to silos the beh belongs to everyone in the school that was something I heard over and over again um don't continue to let blame a lack of counselors or staff foral issues this is an everybody approach and we need to build the capacity of those we have as well as our parents so that's something that everybody has to be able to help with um their marketing team recorded students talking about mental health so to so that there isn't a shame surrounding it um and they said you know don't hide from your behavioral data your suspension data kids are telling us what they need the behavior is a form of communication which I think is so true um it's not a time for us to push them out when they're having behavioral issues but to for us to push in and and see how we can help them um and also look at classroom management um as well as instruction if instruction is boring students will not be engaged and it's in an invitation for behavioral problems um and HR how are we onboarding people do we have questions about scl restorative practices if they have any um experience with these things um people need training but there's also needs to be a willingness to respect another culture which I think is a a challenge we are facing as a Humanity right now um and just some things that came up in again I think it might have been the same session um but you know I think these are courageous things that were happening at this conference that I haven't seen at an nsba for example when it comes to an HR standpoint and cultural um you know uh competence you know you either change people or change people you know um and a restorative justice re-entry plan student identification of a caring adult at the school was something that they they made sure to do at re-entry and then this person is notified that you're you're you're identified as a a safe person for this kiddo and and they're they're coming back you know um so those are just some of the takeaways um that I um came from you know that that a kid everyone in the school should know who that kid's safe person is and if you don't know who it is they don't have one so um and it doesn't have to be their classroom teacher it can be anyone on campus but I thought they just were having some really courageous conversations about things like this um and I would say because we're working on this sofg it's it's a you know mandatory conference for everybody to try and hit um next year and then just uh on another note we haven't as far as I know we haven't had any school visits um I haven't um this semester so I have heard feedback that um staff would like to see our presence on campus so I'm going to get with Hilda and Mr Man and um I you know I don't think it's mandatory that you know everybody has to go but um I would like to be on campuses next semester and see what's going on because I always get a positive feedback from that so that's it thank you thank you Miss Gibson McLean yes so um going back to community council um you know I know it was like a cold and rainy night for our standards at the community council and a lot of folks were sick um and so while I was kind of sad that there weren't as many people there that we normally have at Community Council I still felt like um you know and I feel this all the time but like whoever's in the room is whoever's meant to be in the room and we're going to have the conversations and I think we our community did a great job having those conversations um I really appreciate our ability to review the feedback that um we got directly from the community about our goals and about perspective guard rails um and I think in addition to that just like the I had said in the study session when we were going through the final hiring process with Jay being able to get kind of realtime feedback from our community is so helpful and reassuring um it feels good to feel like you're making decisions that are on the same page as people in the community and to an alignment in some way or in the majority way um let's see here another thing about Community Council this time that I really enjoyed was um our active role as a board in the meeting I feel like we can definitely take this on more I think that we are supposed to be Community facing um all of us I mean there's two Teachers Community organizer former educator you know someone who works in an industry that involves a lot of FaceTime um has and so um I think we're all fit for that and we're willing and ready to take that on and so I think if we can if we continue to be included in some way rather than just an introduction I think it's helpful um also to really do what um Dr Ramos mentions a lot which is having having Jay's back and having our ad administrations back when maybe their decisions or the work that's being done is getting called into questions so that we can say no we're um we're the ones who directed them to do this work and and we're here this the buck stops with us and so we'd love to field your questions and answer and have conversations and like really get to know that and make sure that we are aligned um because we're not always going to be happy and in the same flowery space but if we can figure out how to approach that when the flowers are gone then we'll do much better when that happens um as far as the student conduct committee I think we're finally getting in our groove we have um another meeting this Thursday at 5:00 pm here in this room again if you've missed any of those our meetings are recorded they're open meetings pursuant to open meeting law you can watch online you can submit public comment you can come in person and those are um coming up we're going to schedule a few more at this upcoming meeting um but again this Thursday at 5: in this room we ended up having to do a little switch up in leadership so we do have a new chair um Mr Diaz James Diaz graciously has taken over as chair and Mr alen H is our new Vice chair and so um I'm excited to continue the work that we're doing there again Jay and I are ex officio members and um there's just some good work going on there what I will say though is you know we do plan on bringing our work to Community Council in the future or other ways that we can get get feedback from the community and I know it's hard because it's one other thing to add to people's plates but honestly if there's even a way for you to submit a written public comment or maybe take some time to review what we've done so far or speak with any one of us uh that's on the committee or ex official members of the committee it it'd be great to have some progress monitoring or some feedback as we go along and so if there's anything people are seeing or hearing you know please please share with us it's hard to shoot in the dark and have it be operating in such a small uh group I would hate for us to get to the end and get to the feedback and then be totally off off Target but we'll see when we get there so just encouraging attendance or comment or any kind of messages whatsoever um and then just feeling good about student outcomes focused government and uh governance and our um progress so far in our uh study sessions we've done a lot thus far um and it feels great I hope folks have the opportunity to take some rest over the holidays and over the winter break um you know I know sometimes it's a scary time for some students um to be uh seeing a break coming up for many different reasons and so I just want those uh students and also some families who feel that collectively to to remember that there are resources available in our district that to help you um and and to not hesitate to reach out or be too proud to reach out for those thank you Miss Gibson mcleen and Miss MC cheffrey yeah I'm sorry I forgot one thing from the conference um there was a really cool um session I went to about donors CH choose in the state of Hawaii um they um Kathy Hoffman did this too but not on such a large scale they they matched um not matched but did a like a contest Grant thing where uh they funded donors choose projects for a ton of classrooms and then they um also did a research project um with a couple colleges and donor choose um you know it could have turned into a giant donor choose um commercial this question but um they found that uh donors choose projects um was correlated to Stronger retention for teachers and um I know sometimes donor shoes is a little um can be a little tricky there's a little some pros and cons to it but um I think the the sentiment that I got out of there was that you know teachers who feel supported um and teachers who get the materials they want um and also knowing they cannot take it with them because it now belongs to the district um it it fueled retention so I think um that was just kind of a cool story I wouldn't have thought that that was um something that they I would come out of there with but um kraton does have a lot of donors not a lot I would say I saw about 10 um and they're not really funded so if you're looking to um you know give a Christmas holiday thing you know check them out thank you um I'm not going to repeat a lot of the stuff I was also there at the asba annual conference and when we're talking about students being present and being student focused this is the first time I've been on the board of directors for asba for the past three years and this is the first time that I actually saw so much student performance which was gratifying to see we're a Statewide Schoolboard Association and per usual we usually leave our students out so we had marching band there we had a live Banda calu from Summerton I believe it was which was amazing to see we had fical dancers um we had three different bands and it was so cool because they did like a band off and I had never seen that like in person I mean I've gone to the high school once because my nephews and the Mesa band and they won their band competition so yay for them um but it was just so cool to see it live and how the kids were involved and how everybody was like thank you guys for coming and how they got to travel and really show off their talents throughout the State of Arizona so that was great to see uh oh and then the hoop dancers I wasn't there because I was in Mexico but um yeah that was great to see so um one of the greatest we had a lot of breakout sessions the financing was really good I think as Schoolboard members they gave us like a broad of what financing and budgeting is but to have um the superintendent from tallison un I really break it down and go through some more shps was really nice to see especially because we had a lot new board members there um so that was awesome and um along with asba I saw that all of our schools in her District have signed up for the final four competition that they're having and that it's a little bit of a literacy program for third graders I believe it's all the third graders in the schools but it looks like all the principal signed up for it so that's an incentive to get um the kids reading and once in April whatever School District or whatever school gets the more kids to read a certain amount they're doing a a whole thing with the actual final four so it's really nice to see that they're partnering asba is partnering with um school districts and really bringing out the students um they had an art competition for the first time which was great to see we love art we have that in our in our boardroom too is really being student um centered and focused because at the end of the day that's what we do all this stuff for is is our is our kiddos um I really enjoyed the breakout session that Mr Man was in um with the surveys that we've been doing with their staff that was great to see I don't believe I believe our district and Wilson district has been one of the only districts to actually do this whole inclusive staff survey we got to see a little bit of the numbers and it's really eye opening to see what we're really getting the feedback from um things that we think we're doing amazing and we're like yes communication is there it's going great and then you go back to the actual people who need that communication they're like no you're not doing a really good job so it was really awesome to see um um cafesito so I've been going to the cafos and the schools I really appreciate Miss htis putting on the events of all the schools um those usually get put in the board um reports or updates that we get on on a bi-weekly matter so I've been taking advantage of those and I'm just really appreci appreciative to the staff the parent leasons that allow me to just sit in there and just be a fly in the room and connect with the parents um so those citos have been good and I've been learning some stuff too you know we had some uh seesaw um it's an app that we use I have a second grader in the district and I learned some new features that I didn't even know existed so I ended up learning something while I was in there um as well and going back to your homelessness talk um this is conversation that actually U Mr Man and I had I don't know who else is going to the nsba National Schoolboard Association but over there um we do it in Washington DC because we get to bring some of the you know concerns that we have at a federal level and when Mr Man and I were talking we we noticed that mckin vento is something that when our our children cannot qualify for mckin vental until they're completely absolutely considered unsheltered right right and there's no assistance in between in the transition of so a lot of the times it's a little too late like you're already out without a without a shelter without anything and then mckin vento kin so that's one of the things that we were going to try to bring to this National Schoolboard Association and make sure that our um Federal elected officials are knowing that yes mckin vento is great but it really doesn't do anything for our families and our students in that in that moment of the 24 hours of we need to go what happens then so um that's a talking point that we've been talking um and hopefully we get the opportunity to talk to some of our Senators over there um seeing how that can be expanded or fixed because there are a lot of loopholes in mckin vento that could be better servicing our families and our students and that's all I have for the board update oh no I don't I have one more thing Community Council it was great to see everybody and I just wanted to use this time to one of the biggest concerns there um at Community Council when were we going over our board goals was that they were very heavily on tests and you know how overe exhaustion of students can happen and making teachers just focus on test and test and test um one of the things I've been learning through this framework is that um assessments and benchmarks and test are all tools that even us as adults in our jobs get based and you know quiz on to make sure where we are at um one of the things that we can say as the board is that that tool um historically has been misused by certain leaders and that's something that here at our district that we do not plan to use those tools as an added-on burden we tend to use those tools what they were intended to do is just look at the data and see how we can improve um I know we had a lot of those talks with a lot of um several parents that were really concerned that we were going to take away from the things that we've been doing but thankfully um we had a study session today where we were able to complete the drafts of board goals guard rails excuse me and superintendent guard rails and a lot of those that feedback that we had and a lot of those concerns they actually were embedded within the drafts of the guard rails so we're really excited to take the opportunity to bring it to the community and hopefully give our community a little bit more of ease that it's not not just going to be the test that we do really take um The community's Voice seriously when it comes to wraparound services and the Family Resource Center and all these other wonderful things that we have in the district and that is the conclusion of my board update so that will bring us over to our 9A um which is to consider and if deem acceptable adopt a resolution authorizing the lease purchase of Sur energies conservation measures Madam president members of the board um this is a follow on to the discussion item from our last board meeting around uh the solar Initiative for the district and um if it would be okay I'm going to turn it over to Miss Shapiro to kind of walk us through um the next steps in order to implement that solar program yes thank you um Madame President board members and superintendent man we are asking the board to approve a resolution allowing the installation and guaranteed savings agreement for the energy project that was presented on November 14th board meeting by the ver team um we are also lucky to have Mr James Gil from gust Rosenfeld and uh the ver team yes uh here to answer specific questions about the project um uh the resolution allows us to move forward into the lease purchase agreement which we'll be signing um with Madam president next Wednesday I believe uh November 20th and um also approves the and authorizes us to enter into those agreements I'm not sure the specific questions but we are all happy to answer any questions you might have do we have any further comments or questions I think we kind of got them all out of the way when they were first presented um and just to wrap it up I I'm really excited for this I know that um as our new school is getting built and as we get an update this really ties in with what we're doing and implementing in the district so it becomes a full circle um what we're saying and what we're doing should be followed by our policies by what we're approving what we're not approving and this just feels like it's in the move in the right direction especially with all the cost savings and for me it really is reassuring to know that there is a statute out there that if they're not doing what there need to be doing we're still going to get compensated for that so um it's it's kind of an easy for us um I have to say the whole thing right Miss hatis yes okay so sorry let me take a little little drink no yes please I win for the longest one I move the governing board consider and if deemed acceptable adopt a resolution authorizing the lease purchase of certain energy conservation measures within the district from ver LLC or an affiliate through a tax exempt equipment lease purchase agreement with a bank or financial institution as determined by the district authorizing the execution of various documents relating to such energy conservation measures and the financing thereof and delegating to the district superintendent and assistant superintendent of business and development the authority to select the Lesser and escrow agent and complete such documents within the parameters set forth in the resolution I second well those in FA faor i i i perfect motion passes and I'm really excited to see what comes out of that so thank you I I believe so okay that brings us to approval of consent I move the governing board approve consent agenda items a through e in accordance with policy bb- second all those in favor I I I thank you so much and that brings us over to approval of the qualitative data portion of the standard evaluation and I believe we will be turning it over to our executive director of Human Resources Dr Lauren change of scenery yes uh president Cod doll members of the board I uh have Tyson Myers is alongside me to help present this uh information to you this evening uh so we wanted to bring this to the board for approval uh we are in a situation now where we do not currently have an adopted measure for third through e8th grade teachers for just the data portion of the standard evaluation system and that is what we're here to present this evening is a proposal for that uh and then some rationale behind uh the selection process just to show that it's grounded in statute uh this is related to asrs or ar AR15 d537 um which um lets people know that the governing board prescribes specific procedures for Teacher performance evaluation system which includes the data portion specifically this is a reminder of where that data portion sits in our our standard evaluation system uh the overall classification score for teachers is based on act uh 100% score and 67% of that is classroom observations so when you hear teachers talk about their formal observation cycle that's what that's referring to so in statute 67% of their final evaluation score for the years is based on that uh the rest of the data the 33% is based on classroom level or other types of data that are appropriate for the teacher within that 33% if you look at the expanded Circle the green and the blue growth is represented by 70% in that score and achievement is represented by 30% so how far did students come during the course of that school year and where were they on proficiency level based on the metrics that are used to provide that information just to give you oh I'm sorry yes may I have a question I'm sorry um this 30% achievement and growth 70% is that something that we decide on no that is in statute so that's part of the evaluation system those are the standards that were set by the State Board of Education got it it it's adjusted over the years as well uh so it used to be a little bit higher ratio but this is what they've remarked um it's been five or six years seven years it's been this level 2015 I think okay Tyson doesn't thank you uh so in this process just to review our timeline for this year going back to the last few years you remember that we were using exact path um for the data portion of this and exact path had some different sorts of measures we we were using scale scores for achieve for um growth and then we were using skills mastered for achievement it was looking at Ela language arts uh and reading and math um when we moved away from exact path into renissance DNA which is our current benchmarking system we've uh got rid of the exact path product and we're relying on uh DNA as our means for measuring student growth throughout the year um you'll see that kind of the timeline there I'm not going to read you the whole slide but the important thing I think is that when we made that decision to move from DNA uh from exact path to DNA it then created a void in the standard evaluation system where we didn't have data that was aligned for third through eth grade teachers who teach Ela math or both uh so what we did is we convened our evaluation committee uh that committee again were uh made up of those that committee structure is made up of volunteers um they self- select to be part of that group uh we met in early August or September uh we talked about a couple of different options that Tyson had sort of uh beat up a little bit and sort of looked at what would make sense and how would it make sense with this with these data uh it was brought to executive team and so we looked at it and did the same process we looked at what Tyson was recommending we also recognized that when we had our curriculum Department adopt sort of that idea of the 10% or 10 10 growth model that would be reflected in the data that we would use in some way so those were sort of the The Benchmark guide rails uh guard rails that we had for this conversation we did as a committee land on one of the two options uh and then sent that option out for feedback so we went to our leadership team to get feedback from principes and coaches we went to uh out to ca and asked them to share it with their their stewards to see if we can get some feedback from the community and we sent out a survey we did get some feedback from teachers on the survey it wasn't as robust as we would have liked uh but there were some very thoughtful comments and considerations that were part of the conversation moving forward um in that time we also had in had administered one of the benchmarks so now we had the preest and The Benchmark so teachers can start to see their path uh toward the end of the year in a area that hasn't been officially adopted aser SCS so we're we know that we're kind of in a backwards mode in this year for the data um and we'll talk a little bit about what that means when we move forward we also then came back in November once we got all the feedback together presented it back to the committee and they recommended that we bring that proposal to the board uh members of the valuation committee are are listed there were a couple of teachers that had signed up that U weren't able to attend the meetings so unfortunately I didn't feel like I could put them on the list because I didn't want to rep present that there were other people in the room in the virtual room that weren't there so here are the recommendations uh for the growth portion and this represents 70% of that 33% of the pie uh the goal for growth is that 80% of students will make 10% growth from pre-to post assessment so it's pretty straightforward so looking at the total from the preest at the beginning of the school year in August to the post test at the end of the school year in May we want to see students grow 10% for achievement 27% of the LA students in 22% of math student scores will score in either proficient or highly proficient on DNA those numbers came from last year's District average for our aasa scores with a bump of 10% so I'm going to let you look at that for just a moment and see if you had any questions about that there's more information to follow what was the rate of growth on exact path like last year then just can you know I don't have that information Tyson might have that the rate of growth last year exact path is actually yeah that's is it not like exact I guess I'm just wondering you just said I get the 10% bump for the second portion doesn't quite make the same sense for the first portion and so I'm just asking how we landed on 10% growth basically that was part of the conversation with the curriculum department at the beginning of the year wanting to see 10% increase in okay so just okay and if I may jump in real quick it aligns back to our strategic goal which was to effectively reach or ceed the state average within a 3 to 5 year time span so if we broke that up into equal parts it requires about a 10% increase per grade level per year between now and then to close the gap and when you're saying our goal you're saying the goals that we t or the ones that you guys had and then kind of tried to align with the second this this was where we did that goal setting you know to start the school year because we knew we wouldn't have the student outcomes focused governance and I mean there's a strong sense of alignment based on the conversations that we've had um and then this is also where and I've got to give Dr pombo credit because she came in and she did this for everybody so I've seen everyone from principals to teachers to to staff to students you know it's a goal you can know if you just do this you know what that goal is I don't think we've had as well understood of a goal in past years and I think the more confusing a goal is the harder it is to set it as a growth Target for St to achieve if nobody really knows what that growth Target means and these are things um these recommendations are interim goals that we can be putting in correct as from our um board goals yes and and these These are technically what are being used for evalu evaluation purposes but they align to those interim goals and what we can look at for future years is do they continue to align to the new board goals once they go from draft to formal and if they don't align then obviously this is an an technically capable of being an annual process and the team could always go back and sorry realign these goals to the new student outcome Focus goals yeah I think in my head I'm thinking of this as a bridging year okay um because we have the sunset of exact path the the rising up of the DNA data and the uh student focused outcomes governance process so I think all of that sort of converges a little bit later on so I'll steal my thunder I won't read that slide I promise uh but we do plan to bring the valuation committee back together in the spring to look at post second Benchmark data to see how we're aligned with that possible outcome that 10% growth or what th those achievement scores might do for teachers um they they very cleverly in The Benchmark split it up so that if a student shows 3% growth first uh quarter 6% growth the next quarter 9% then we know that they're progressing in a way that would show that they'd be successful in achieving that 10% on the asasa I have two questions yeah my first question is can you just quickly tell me how like Renaissance DNA how it works so there's like a benchmark in the beginning and then when's the next one I think the second one was in October is that right quarterly so it's off quarterly cycle it's um so the August October and then I'll let Tyson okay this is his de deal so um so first of all our our benchmarks are aligned to the ASA they're called actually mimics inside the DNA platform okay um so they're aligned to a stand standardized test we broke the year up into kind of trimesters so we have 11 weeks of instruction and then we have our first Benchmark we have another another 11 weeks of instruction which ends puts us at the end of January then we have another 11 weeks before the opening of the state window so we're we're trying to kind of Chunk and chew um we've also chosen not to give benchmarks at the end of the quarter because teachers are grading they're getting ready for conferences now that conferences have been shifted around we'll have to look at our calendar for next year but that's how we chunked it up for this year okay and you um following up to that one just really specifically um in the past did you do three was it a iic of three as well uh for the past few years during the pandemic I'm looking at Eric during the pandemic was it about the same time we did the Diagnostics we've had a very we've had a very similar structure for I would say since 19 since since prior to the four years should we expect the Benchmark after winter break to be adjusted in or to be different in some way than the first and third because uh it's a different test but it's still aligned to the same uh standards I guess I meant more so that there's a period where you're out of school and there's an interruption and instruction the other two segments it seems like you have more consistent instruction time we're short about a week because the first Benchmark wasn't given till two weeks after fall break all right so we're off about a week and we and we're counting C instructional weeks not calendar weeks so it's 11 weeks of instruction 11 weeks of instruction which kind of puts a little op cycle and we're trying to really maximize the amount of time we have from the the second Benchmark to the opening of the ASA window gotta thank you okay my second thing is just an observation and this is something that worries me um not worries but just a concern so the the committee is made up of majority of people are admin which we're talking about teachers um and I like to see like an equal amount of representation um and the second thing is this is affecting three through eight teachers and there is not one single three through eth grade teacher on this committee and that is a concern of mine yep I not for lack of trying to recruit uh when I was looking at the list of people who volunteered for the committee I recognized that that was a gap I sent information out to principles asked for recommendations the names that came back were representatives of those areas and they were not represented in this population because meetings I have a question for whatever reason and and um that is critical absolutely and that I think part of the part of having principles and coaches have input as well they're very protective of their teachers and their teachers data so I think that that was at least another way to get a different perspective not exactly what what obviously your concerns would be addressing um SAR but that's sort of where we landed with this my concerns is that this seems to be a common theme maybe in other districts as well um where is very offset with admin versus teachers when it affects the teachers the most um and maybe that could have been an area where we could have asked maybe Kelly to get people and maybe we need to promote the importance of being on committees among teachers because I I I feel like this is to me unacceptable that we don't have at least a couple teachers representing that grade level whether they wanted to or not I feel like we should have found one I mean I also have a question when you stated that you sent the list to the principles and they sent recommendation is this not a free-for-all like a open communication hey this Committee just opened we're going to be talking of this whoever wants to sign up can sign up that is that is part of the signup process for committees so the the committee process goes through our Craton Communicator uh there are opportunities for teachers to look at all of the Committees that are available to sign up for and sometimes the ones that don't seem as engaging or meaningful maybe I are the ones that maybe don't get the high level of Interest so the teachers that are in the room and participating and passionate about it are the ones that are going to be participating um I do think that we can do better in getting that representation um I am open to suggestions for the future to make sure that we're meeting that need one thing I was just going to bring up is I think you know as we start to move forward um in the directions that we're going there and this isn't the only place where we might see this but there may just be a track record of distrust and processes and systems and committees and actual substantive work and the value of that work getting done or feeling like if things are your time is being valued and so I know we're going to come up to some of that resistance or some of that apathy when it comes to that and we have to be ready to I then my next thing I wrote down was meeting folks where they're at I know that's going to to take some extra work on on leadership behalf um but whatever that takes to meet folks where they're at and make these things accessible to teachers is I think what we really need to focus on think that's sorry I mean the cover I was just gonna piggy back on that because I think maybe it doesn't we don't want survey fatigue but getting some input not just about this committee but committees in general from the teachers on what what are the obstacles is it I don't feel like my time will be valued is it I can never make those meetings at that time um again a little more effort but you know is it worth having an offshoot of like well these teachers can't attend this regular meeting but they can tend get some work done and that feedback and go like but it's and it's not just our district it happens everywhere and I think teachers are tired um and a whole other level of teacher tired so but but we want them to be involved and and letting them know how important it is that they have voice in this he's getting one three through e grade teacher could we not get one or two I mean literally I just I I mean how many employees do we have because I can do that in my district as a past president I could fill every single committee every single time I I think one of the challenges we have is that in the and kind of speaking to um uh Miss Gibson McLean's comment I believe there is and the this is what I've heard in feedback as I've been talking with staff there's a feeling that the work of the Committees hasn't always been valued and that sometimes there haven't really been outcomes from the Committees and so one of the things we've really tried to do this year is establish as a new Norm that the Committees do their work whatever recommendations are coming forward are being brought forward from those teams and that they're being given the freedom in the leeway to do that work and so um one of the things I intentionally did to try to help change the culture is visit with each of the committee teams so I popped in I may have missed one somewhere along the way but I think I've been to all of the different committee groups that are working to basically share that message with them to say please know you know we're Shifting the culture we are going to Value the work that you do and we're going to bring forward what those recommendations are um and so I'm hoping as people see us honor that commitment that it will hopefully engender more willingness in order to participate in the Committees because I think the exhaustion is definitely a thing but I do think one of the really significant pieces is if you don't see the value of the committee and you don't think that it's being valued by leadership or that the results aren't being being brought forth as they were presented it really is a limiter to people who participate in those teams I do also think we need to change the names sorry for this because it's actually kind of funny and I'm not sharing it because it's funny but when we changed the repurpose in committee to the school closure and repurposing committee we went from two members last year to Dorothy will have to nod her head in the back of the room I think we're at like 23 or 28 members so if this evaluation committee and pardon this it's a terrible phrase was like the teacher termination and evaluation committee we would have had lots of third through eth grade teachers so there um and I say that as an exaggeration to make the point that somebody mentioned marketing the Committees better we need to figure out how we can express to people the critical nature of these committees to encourage them to have a willingness to participate despite that exhaustion despite it being one more thing um and despite the fact that perhaps you know they've they've heard that these haven't always been honored properly um and as that culture shifts they'll see that they're being honored properly as well you would think they would want to because money's tied to it yeah so if it was called the teacher compensation and evaluation committee that might be a more pleasant way to label it in a way that we would get people to participate I just a quick followup um because it kind of goes back to something seven questions ago but um also is kind of tied to it because you mentioned I know we're in kind of that a bridge year here so like normally this would have been already decided um but um and you mentioned coming back in the spring starting or starting that work again in the spring for next school year my request would be that like before the teachers start next school year it's already come it's already official that being said also kind of puts pressure on building out this committee before that group comes back in the spring to make sure that we include those teachers um but just having that I know there were a lot of variables with switching the um assessment but making sure that you know when the teachers start they know from the get-go this is what's going into my evalu ation and that's typically practice um so I'm hoping to make sure that that's our standard moving forward uh one thing I did want to point out is that teachers have the option to do an academic progress plan in lie of using this data so this data while is important and it gives a lot of good information it may not be what a third through eth grade ELA or math teacher chooses as their data in partnership with their qualified evaluator their principle or assistant principal uh to develop a plan for them to have a growth and achievement measure that they think is relevant to what they're teaching so that that's a little bit of a pressure release I think as far as if I'm a teacher I'm a third grade teacher and I'm seeing my data based on the DNA and I'm concerned then I can do an academic progress plan I could use the DNA data in a different way to come up with a growth grow and achievement measure that would be appropriate and that would have U maybe the outcome that would make more sense to me as an instructor is that a State Board of Education thing a statute thing or a district thing that's a district thing okay yeah and has that something that's been around in our district for some time yeah yeah it actually started I think student-based outcomes as a model uh when I was in Tyson's position it was kind of um an upand cominging way to do that work we actually use it consistently with some teachers who do not have this kind of data right so teachers who teach self-contained special education classes uh teachers who are in special areas some of them choose to do this sort of academic progress plan um kindergarten through second grade teachers currently we're transitioned to fastbridge so that might change for that group of teachers but they're uh on academic progress plans for the most part so it it's it felt new and different and difficult to understand a few years ago but now I think that more time has passed where more teachers are using that model it's less um concerning as far as it an option I will say as a previous kraton teacher who when I got thrown into a K1 combo class and nobody knew what that looked like I got to um work with my administrator to do an academic progress plan and it was very collaborative and in depth looking at the data I had and and how could we truly find a way to measure what my students were doing so it is a good alternative when you don't fit the box and it is something that I think in the last couple years we've really tried to broadcast that this is open to any teacher who wants to use this tool I just have a clarifying question um so as we're in this student outcome Focus governance we are moving to um Mr man's evaluation being based on as aasa scores right and so that is now we are out of sync with with it used to be teachers would be the same as superintendent um it's probably fireworks I'm sorry they go off like every night here I didn't know why we were celebrating Thanksgiving with fireworks but it's been ever since then Thanksgiving but every night since Thanksgiving it's Heather and I live like three blocks away sorry go ahead Miss mcrey so so that's that's something I just wanted to point out too that Mr Man will be um evaluated on a sort of a different type of data than the teachers which actually I think would um uh give some comfort to teachers perhaps um because I know the the State Testing being evaluated on that has always been kind of uh stress uh stressful and add added stress um so just something to point out that could be an option for teachers as well if we chose to go that direction I think the challenge with having the aasa data is that you have to wait for it to be published mid June then Tyson has to work his magic with figuring out how it's going to be reflected in scores there's a by Statute there's an amount of time that teachers have to have to review their evaluation score and be able to have a due process if they have concerns about it so for for a lot of different reasons we choose to use the benchmarking system uh which teachers leave Friday June uh May 22nd and they will know what their evaluation score is because it's all right so it's also important that these assessments which we are optimistic will be aligned to right and and as tyon me mentioned DNA is aligned to the ASA as well so hopefully we'll see that sort of crossover yep thank you uh if you interested I know we're maybe running a little long in our presentation but this is how we arrived at the cut scores for the growth measure um you're going to see that there's a large range in the second tier of the that growth measure that is part of the idea of the bridge from last year's data set to this year's data set um I think some of the concerns that we had that were not supportive of this range was that how are you honoring those teachers who really are kind of at the higher end of that range and working with their students and their students are succeeding with growth at that level how does that compare to a teacher who is at the other end of that Spectrum those are great concerns and great questions I think uh one of the things that we talked about philosophically was really giving an opportunity for teachers to have a breather this year with the data um not add that additional stress of you know maybe having a lower score uh than they would have anticipated if we had kept the exact path scores so that was sort of the rationale behind that um Tyson there's more um no just that what you're what you're seeing at the top boxes is um DNA from last year so basically we looked at last year's um data it was our first full year of implementation with DNA and we were able to basically um average out the number of kids that made 10% so as you can see for ELA that's that 39% and 48% so our idea was is if teachers made the district average that's why that large gap is there so if I'm a teacher and I make the district average even though I may not have made that 80% yet we're still they're still getting four out of the Five Points so as as Dr Lauren said we're trying to bridge that that that's why that Gap is so large between 39 and 80 which could look different next year I really appreciate that distinction because I had the same thought but it makes a whole lot more sense how you just phrased it of if they hit the district average you are proficient um similarly to how we compare ourselves to State averages is not our end goal but we don't want to penalize um I have a question how would how or would it um affect operations if we table this to give it a little bit more time to see if you can get that group that we were concerned about um some Voice or input uh I'm sure that we could work around that I don't see anything statutorily that would prevent us from having you adopted at your at your desired time and I'm just wondering because I'm I'm I I do feel that we could have been a little bit more intentional about getting um those voice groups and in one of our guard rails we just recently talked about getting that kind of input and I feel like not having third to eighth grade teacher voice and on something that they're going to be getting you know measured on um seems a little offputting to me it's just something that I'm putting out there I'm not saying that it has to be done but I'm not sure how the rest of the board feels if or what um how you guys feel about maybe tbling this and bringing back and seeing if you can I know the holidays are coming up so it might be hard um I I don't know I just think out of respect of the committee right now um and what they've come up with I think that we just accept it for now but make sure that we really are are aware of of that for next time I agree especially because we're already halfway through the year and if this were if I felt like this plan was overheavy on penalizing a lot more teachers I would have a very different thing to say right now but I think you've built in those safeguards acknowledging this is a bridge year and we are because it's a bridge Year we're addressing this late and so at this point to delay it further is also not it just doesn't feel good for teachers to be like I don't even know how I'm being evaluated um that being said I'll reiterate what I said earlier where when this work picks up in the spring to plan for next year I think we all unanimously want to see more representation third through eighth grade teachers if you're listening please share your voice perfect awesome um do we have any more questions or comments okay so with that um thank you very much I appreciate all the information and all the work that you guys do I will do the recommendation of move the governing board approve the qualitative data portion of the stand evaluation system for teachers SC for third through 8th grade teachers all those in favor I thank you so much and yes thank you to the committee and I don't want the committee thinking that I said that not valuing their opinion and their times I just wanted to make sure that we were all on the same page of including those other voices or not thank you thank you the message has been received so thank you thank you for all your work all right and that brings us over to our next agenda item which is the Kennedy um update so I will go ahead and turn it over to Mr Man thank you Madame President members of the board we're we're excited we um it's not often that uh we're excited to be chastised um through reminder but we had an excellent reminder last board meeting that has been a while since we've done a public update um in relation to the Kennedy build and so you'll notice this is part one um in the intervening time period we could not pull everything together that we would like to share so there will be a part two likely the second board meeting in January um and you know we'll get that timeline to the board as we're able to determine you know what we can get together in in that in that uh intervening time um but today we do have some significant updates on the campus work and Dr dupin is going to walk us through that with some special guests that we have um from our partners and so with that I will turn it over to Dr dup thank you very much Mr Man president K oal members of the governing board um Miss Shapiro and I accompanied by um Phil wed who is here this evening our architect from W one of our our architect from wed Gilmore and Tammy caroway from fmg who've been our partners in creating this whole project and really bringing the vision to life we be providing some additional information as well so we're going to go over in this first conversation um some of the insights around school naming that we've gathered along the way our projected Staffing timeline color palette floor plans budget and expenditures and the projected construction timeline because if you driven past the corner of 28th Street in Osborne um like I have you see that that building is moving forward at an incredible pace and we are excited to open in August and there's a lot of conversations to have between now and then in order to ensure a success launch of the school so around school naming um the Larry C Kennedy entity still exists we currently have uh students at Kennedy LOM M Linda who are based on their address and their enrollment enrolled students of Larry C Kennedy School so that school still exists um staff are still attached to it um some of the budgets are sorted and separated and school accountability is sorted and separated and identified as attributed to Larry C Kennedy School so that that entity still exists um we have learned uh through our committee work through a lot of anecdotal conversations people who feel strongly about the project neighbors others um that Larry C Kennedy is a respected name in the community there's Facebook like social media groups there's YouTube channels there's alumni groups so there's a lot of attachment to that name that said we don't feel like we have enough you know we've really cast a broad enough net to be able to say yes we need to keep the name or we need to change it so that's a piece of work that we feel like we need to engage in in the coming months in order to really be confident about what to truly call the school yeah I just have a quick since we're talking about it and for anybody that may not know who lar C Kennedy is can you explain to us why that just briefly why that school was named why it's so important for the community happy to share what I know uh Larry C Kennedy was a h veteran um he was the principal of the school for an extended period of time uh rumor has it that our folklore I guess has it that he kept a cot in the what was the bookroom at the school so he could take a nap in the afternoon um but I did have the privilege of of interviewing when I was doing my doctorate I got to interview one of Northern Arizona University's oldest living graduates and she was a teacher at Larry C Kennedy and she her name was Jerry EMT she's now deceased but she knew him and she spoke of him as though he were um just revered he knew all the students personally he knew many in the he knew all the staff personally their families he knew the community and so in in addition to being a a respected educator at that time he was a respected Community member and family man and and certainly his military service was highly regarded so those are the things I know about him um there's not a lot we've done some research and tried to pull information based on what might be available online and haven't been super successful finding lots of details um Hilda you have worked here a long time do you know you were you worked at Larry C Kennedy when did we change the name to Larry C Kennedy I am not sure because it was LaFayette lafette lafette we could find out what else we can find out and bring that in part two and then do we know how long he worked at at Lafayette I think that information is going to be really good to know when we bring it back out to the community so we can make a real informed decision um on the school so so I'm glad we're having these conversations these kind of if we can find out when we talk about the naming bringing it out to the community and let and letting them know yeah we we we you know Dr dupin mentioned we've had community members come forward to share their concerns about the name of the school changing one of those community members shared a story with us about you know some of the heroic actions he took during World War II we have been unable to corroborate that information so it's hard to know whether it's an apocryphal story or if it's um you know an actual historical fact so um we can continue to do that and and reach out more deeply into the community to um to try to get some more input and feedback there's also been discussions around we've been moving away from sort of these full names of like when you look at you know kraton school and sort of reimagining it as the Katon Academy so there's also a possibility if the Kennedy name is is something that we want to retain it doesn't have to stay as Larry C Kennedy we could take Kennedy and integrate that into some other sort of naming structure but to do all of that um we really want to get a sense from the community of what the feeling is just really quick um because you know I love the Googles um so uh the only insight as obituary uh provides is that um he passed away in 1980 at age 64 he retired as a principal in 1978 after 30 years at Lafayette Elementary School in the Katon School District so I'm assuming part of that was as a teacher and part of that was as a principal and he's originally from Missouri thank you and I think you I I I don't have a horse in the race here really I just I just really appreciate wanting to find out more um the problem with I think shortening it to Kennedy I've already run into this problem you know you go over yeah it's always John Kenn John of Kennedy you know so you know that's a problem too but um and I'm usually an optimistic person I would say that most of the time but there's always some risk in naming things after individuals because a lot of times sometimes they let you down so true story lot of that's why research is important that's something that the Armstrong where's Mr Guyer in here he's not okay so we'll get some additional information as much as we can find about his longevity obviously we have some now um any biograph biographical information as well as distinguishing attributes of Larry C Kennedy thank you okay so moving forward our projected staff selection timeline really aligns to all the work that has to be done as we think through you know things like the Esser Sunset um the typical staff transition process when people want to move from one position to another so we're actually underway right now with the principal selection process we've opened up a posting uh we allowed an internal um window for in interested internal applicants to submit applications and then that's immediately followed by a posting to the broad Community the most important priority on All Staffing is to select a team of people who in including an especially the leader who are deep committed to developing this mission of environmental learning and and um I'm sorry outdoor education and and environmental sustainability that there's a sense that there's a you know uh not just a passion but also a commitment to doing the work because it it's physical it requires a certain set of knowledge um and we we acknowledge that there is going to need to be growth into that but we'd like to start a little bit ahead of the curve um so that's all being sought through this process obviously we'll keep the posting open until it's filled but this is the timeline that we're looking for so that we can bring a recommendation to you hopefully uh early February do we have an idea on projected attendance given what we still have enrolled there and like what full Staffing would look like for August I take that one so so I we had this conversation actually today in executive team and it's really it's it's an awkward number to work with so if you were to look at the number of um K5 Kennedy students that are currently at Kennedy at LMA Linda and the reason I I go with K5 is there's a possibility we might choose to open that way because very often those U Middle School Kids kind of want to stay with their peers to to graduate you know as they not graduate but commence out of the system so um if we were to look at that number it's about 187 but what we know there several things we know factually we know that students disperse to other schools as well so there's a fairly sizable contingent I don't have the exact number that went to mon Vista because if you think about the placement of Kennedy it is equidistantly placed between monov Vista and um and L Kennedy l so um the other thing that we've seen is we have seen some students you know show up at Papago and some of the other school sites um but I think most important it is my belief and I don't have a way to prove it that we have a sizable number of students that have left us for sage because um it is literally right around the corner from Larry C Kennedy in the intervening time period um sage has changed their school colors to the Old Kennedy School colors of blue and red and they have changed their and they have changed their mascot name to the dragons oh come on and so there has been copyright infringement what's clearly an active campaign and this happened once before um early on when I was here I want to say around 2016 where there was an active campaign to convince families in the neighborhood that Sage was the local public school and honestly been around for a very long time yeah yeah probably almost 30 years or so so I I it is my belief that when this beautiful new school opens we'll be retrieving a fair number of those students from business building down the street yes from the business building down the street well and then I live in the apartment complex across the street I'm already campaigning I even campaigned the property management group already and Katon stuff is inside the office already so they're not going to take my kids there my kids away from there because I'm already campaigning all the parents I have a followup um for Dr dupin on the Staffing one I appreciate that you made a point because I was gonna ask you if you didn't start with that we need um staff who are really buying into this Vision um my followup question is is how are we advertising that for the people who are choosing to apply so they're not just walking into an interview like this isn't just a regular you know teaching position um two are we I know districts tend to have kind of a set standard set of interview questions but are we modifying those slightly um because I believe and correct me if I'm wrong but it's kind of similar to when we had the Craton Academy where we did need to add in some more specificity to make sure it was the right fit because I I firmly believe that when you interview you're seeing if the candidate is the right fit for you but also the candidate is interviewing you as an employer to see if you're the right fit for them as well so how are we making sure that that happens great questions and thank you I think we have we do have a committee it's called the Kennedy team and to your point Miss SS I do think that the representation could use enhancement um but they are very um committed very interested so one of the challenges that they've been tasked with is to come up with um look fors that match the instructional vision for the school so they're going to have significant input on the design of the rubrics for the and the in basket activities for the principal um teachers and support Personnel because we want everybody to really be to really understand and and be already partly bought into this this great Vision so that committee will do a large uh body of that work in terms of advertising the position we do have a typical system that we utilize and I might defer to Dr Lauren to describe that we go through the Arizona Department of Education and post our positions there we use LinkedIn we use indeed am I missing aspa oh a asba ASA ASA I mean but like are because I know like that's what we do for all teaching positions and it's typically a standard uh job description is there any way that we're kind of setting apart and saying this is the vision of this new school and we're looking for staff who fit really well with this we have some we've established some really good Partnerships um through the support of the board um through our work through professional development so our Our intention is to leverage those Partnerships to sort of say who do you know or how might we engage a broader community so I'll use Dr ziker at ASU as an example he's been a tremendous resource for our growing gardens program so he would be somebody potent he he Our intention is to tap into him and partners like him who have access to communities of practice that are that are aligned but different in terms of their their focus on outdoor education and environmental sustain ability I along those same lines too I think this is a great opportunity um going back to the change people or change people topic if we're going to be trying to you know staff a school I know some of those people might be transfers but there's going to be a considerable number of new employees and I think it'd be in our best interest to test out or start to move in the way that we are kind of bringing up a lot of this stuff in the hiring process and you might already do but the stuff we're doing with student outcomes Focus governance so that people know what train they're getting on before they get on and want to jump off may I add to what Dr Dubin shared um Emily lole and myself are working to come up with the marketing materials as we go out into the spring we know that we'll be doing campus visits na GCU ASU I know ASU has a really big sustainability program so there are I think some of those opportunities for us to be in the mix with the college students that are matriculating into a career uh to be able to kind of explore that and I know that was a similar practice with TCA in our brochure there was a a full page dedicated to this is what the kraton academy is and this is what how it's going to be different so we're GNA model that as well I think that's what we're looking for yeah and we haven't really seen that yet um and I think even like you know I guess it'll have to be it'll be your J because we just don't have time to like put a portrait of who that leader might look like and a portrait of what types of students those kids would would be like you know curious you know flexible um things like that would probably be helpful for recruitment of staff and also families we did um in the principal posting there is a description that we used the TCA template for it but we altered it to make it specific to the Kennedy experience uh so hopefully that'll help at least frame what we're looking looking for and then we can adjust it for teachers and other staff members as well great thank you because I think you know principal cardier and the team at TCA it's that's been one of the biggest strengths and so I just want to make sure we're kind of whatever whatever about that worked let's do it again with this vision and that's what sorry didn't interrup but that is what the team's working on um I do think one of the recipes for that success and it's one of the things that's the heaviest lift for principal cardier but it's also one of the great blessings is that sometimes when you have a school that's very different people who are very set into the normal experience of school they may not be interested in kind of taking on that challenge and so when you visit that campus you'll notice it's a very young staff and so that's I think why the team's looking at working with the naus and the Asus because we definitely would love to have some seasoned veterans that are willing to take on the work but at the same time it's likely that the majority of the staff will be folks coming out of those universities that are looking for this different type of experience as a teacher and I'll take this opportunity to shout out quickly Miss cardier who is actually leading our Kennedy launch Team because she knows what it's like to or open a school that's unlike anything else um Mr guy who's here tonight he's been a a two-year contributor to the committee work and he built Katon Virtual Academy from literally an idea and has brought a lot of insight to bear um and then one of our teachers from the kraton academy Riley Wilkey who is doing an administrative internship has also been contributing and I think she's in her she's this is her third year um and you know they've just brought so much Insight so much value and there are many many others but those are our three names to call out to to giving input into this process and then just to to call out too we will in an Ideal World the principle would be in place and then we would follow up with the additional hiring um of all of the other staff so our timeline is is is posted there for uh posting obviously we'll keep all postings up and continue all recruitment efforts until we are fully staffed um the what I want to say about that oh if if we're not in a position to have fully identified and hired the leader that we want or if say we find somebody but they're not available till next contract year um we between myself Dr Lauren Miss Shapiro uh Dr pombo and the members of the committee we're all fully vested in making sure that we're facilitating that hiring and selection process ideally with the input of the the principle that's coming on board but we stand ready to to implement even if that person hasn't yet been able to start and one thing I do want to add I um I stepped away to the bathroom but when it came to the marketing is that you have a lot of um experience Community organizers sitting on your board too so we're always ready to help and if that means marketing to the doors which has in my experience been the number one um way of communicating people at third level I'm For Me Myself and I I am always down to do that just because I've that's something I've always done so um I think that's one of the greatest things about a new rebuild and this relationship that we have with you know admin and the board too that we can really work together and use USS leverage too or some of us who have that um Community organizing experience on how to make sure we get this information to our neighbors so they can start knowing of where to send our kids to I'm gonna skip this real quick because we're going to go on a field trip over to the table to look at some of the samples I was wondering I'm like but before we do that I just want to share and I know these are probably a little bit hard to see I'm sure we can get oh do we have copies awesome so I'll let those get distributed we're going to take a little bit of a walk through the the floor plans so you can get a sense of what the interior spaces are like I'll highlight a few key features and then certainly if you have questions we can delve into these uh during uh the second presentation as well folded all these so I'm G to start with what's on the slide your packet it's the first page so first floor one of the key features of this and and I apologize if some of this you already know I just can't remember what we've discussed and what we haven't um key feature and we think really the the priority Focus for the initial opening of the school and the Endeavor into um outdoor education is this Central Courtyard here all of the live all of the I said Living Spaces all of the learning spaces connect to or look out into the central Courtyard so we envision that being the very first place that we develop in terms of Hands-On Project based learning in the outdoor environment right there and it's right in the heart of the school so the the buildings all the buildings will be facing the central Courtyard is that what you're saying correct yes they all and like the doors open and there are windows out into the central courty um that's a pretty neat concept and if you guys can't really Envision that I believe tallison um Unified High School District has one school I think it's West Point that has exactly this concept and when I toured it when they first did it it was a really nice concept and also they saw decline in behavior issues just because it was very open in the space they used that middle ground to do a lot of other things so they saw a decline in their behaviors because it's just open and everybody's watching what everybody's doing so I I like this concept and for any board member that would like to see it in person I I believe it's West Point but I could be wrong but they just recently did that like two or three years ago oh yeah we were there together did we together no oh but yeah one of the design principles that came up I don't know if it was a design principle per se but one of the running threads um from the first Concepts was that this school really needed to be um as all of our schools do but with intentionality this is a place of calm a place of deescalation and I think when we started these conversations we didn't even realize to what degree that was going to be essential in 2024 so this space has been designed to bring the outdoors in to provide ample natural light to elevate the perspectives of children and adults all who enter um and really give them access to that feeling of connectedness with the environment Beyond just the curriculum we learned with the Craton Academy that the building is the third second third teacher third teacher sometimes it feels like it's the I don't know only teer no um it's just so important to maintain that idea that the the building plays a ke key role in The Learning and the supportes from Walgreens and playing classic music there has not been a conversation about that yet but we can take it to the committee oh back on the first floor so this right now is as Jay mentioned where a lot of the conversations have been around opening for K5 so that kids can kind of grow into this space uh and so that older Learners can finish out eighth grade at the schools they're currently attending so the ground floor is primarily focused around the K2 uh learning environment on The Learning Experience rather on the bottom left hand side of your screen you see the three little yellow boxes one of the opportunities that this this new build provided us is to um bring into play a purpose purpose built purpose designed and built learning space for our places program which is currently places is a self-contained special special education learning program for students with a variety of more severe and profound learning needs and you know the space therein has been retrofitted and made to serve however this space allows for much more ease of access much more accessibility greater accessibility and flexibility it also allow allows for more dignity in terms of some of the personal care needs that the children have um so this space also will have its own dedicated outdoor zone so they'll be able to easily access uh learning in the outdoors as well plus they'll also have access to the rest of the campus but they'll also have some spaces that are specifically for them that's really exciting and I'm sure miss ragdale and the other folks who do that work every day are going to be so happy to have these resources she's she's helped us in the design of this and the selection of furniture and Equipment uh for that space a lot of what's at monista will convey but at the same time we've done some really neat cool one-of aind things just to make that space exactly what those kids need it to be I love this I also appreciate because I was trying to ask her I clearly need readers and I'm in denial so thank you because I cannot for the life of me read that I'm going by memory I can't read it any I have B Focus ioc my contacts are for distance and I'm just in denial we can probably get some bigger ones to don't have to have the old bifocals anymore no one has to know no I know my glasses my glasses are progressive but my contacts are not so the upper story is for the older Learners at the point in time there's also see oh yeah I'm sorry art and band and music spaces are located uh in the upper story as well so oh oh okay never mind so with that I'm going to invite everybody to take a little field trip and gather around the table over here we do have some visual renderings that have been on display in the district office we we've also got some material samples for the interior and exterior color palette so if you would join us over here pH you mind locking go ahead you I got this strong independent broken woman I figured everybody needed to stand up at this point in time um start here pH gonna be my coach so these are the exterior features so the bottom story s blast got Metal finish for the Second Story which Windows glass and it simar car window whereis resistance we have investig that on other schools in town almost in the vast majority of cases is extremely need to make sure we speak up so microphone do you think we have get a portable mic testing one statistics I said it's cost prohibitive and given the statistics I mean I know it's an unpopular thing but statistics show that it's very unlikely so so then moving into the Interior Space the um finishes for the interior are this is the carpet color primarily that'll be throughout all of the learning Labs with interspersed with pops of color the theme was desert landscape palti so if you envision like the palty tree here the idea was to be able to bring that theme and that those tones into the learning spaces most of the wall spaces will be the Swiss coffee there will be accent walls in this color I don't know what it's called a lovely Gray and then and then this is an accent wall should be oh that's true if only I could read it you read call it pal bloom palty bloom it's lovely the trim around the carpets and then moving in these are the these are the ceiling tiles so what's one of the things that's going to be really different than at the kraton Academy Katon Academy has the dark ceilings the exposed ceilings and then of course the tiles are all going to be light in color so it'll have that sense of of openness above um the restroom finishes are here this material is what the walls of the Stalls will be oh and are we going to have the same bathroom concept correct TCA correctol perfect we've kind of created that as a as a standard as we make adjustments and then this is the sport Court which is will be It's actually an open Air Sport Court but this is the Finish that'll be on the no sorry indoor PE it's for an indoor half sorry and then it will have the capacity when Once once it's placed we'll be able to to accent it and this can go in the key it can go around the edge so there will be it doesn't have to be dark gray like this we have still have time to make the selection right Phil a little bit of time all in one piece or is it in like section it's in it's the same product that we used at the kraton Academy so if you've been in the kraton Academy Gym um it actually looks very similar to that wood look um what's interesting is the gray is a nice match for it because if you look around the outer edge of the Katon Academy Gym we had to put bless see we had to put lvt which is the vinyl tile because we had those bleachers that needed to have a hard surface and we did that in the gray and it just looks really sharp to get it wonder if I get from the house yeah do you provide price quotes on this for personal use so tiles aren't going to start coming up as in a sheet kids AR gonna be tripping while they're playing sports is basically now it's definitely for four years I think is it four years Scott at the greaton Academy wherever Scott went Scott yeah it's highly durable cool um hard surface luxury vinyl tile for some of like the conversation stare we still have some decisions to make about the interplay of color in that space you know there it's kind of like at the Craton Academy you have a like a like a place to lean against and then a seat so we'll have some choices there and this material so the wood slats there are two locations we're looking at that at the learning stair we're actually using that on the side of that zone um so that there's transparency between the circulation area and the learning stair and uh we're also hoping to utilize that uh in the ceiling over that learning stair as well it's a really great acou we put an acoustical backer on that and it's really great acoustic absorption to really make that space more functional acoustically and not look like you're slapping stick tiles up it's a very nice balance I mean we've been striving to to create a certain amount of naturalness and warmth materials both interior and exterior and we feel that the the natural wood really carries that I don't want to redo my house in these colors so in the just the next agenda item is about the furniture package and so you've had the opportunity to review all the furniture Selections in terms of the color palette of the furniture items they are they they've been selected to be in harmony with this palette here so a bit of green a bit of what's called blueberry which I don't have a sample of here but that's like for chairs yeah it's pretty self-explanatory similar to sure it's no it's not dark like this more like it's a little darker than this but kind um we did get from our from our from our committee one of the pieces of feedback was that in monasa schools a lot of the furniture most of the furniture is all Maple so that's cost prohibitive to use hardwood however um we've intentionally selected some Maple finishes to go on some of the some of the furniture items without being without making it overdone so um hopefully we'll be able to bring some samples forward so you can see all that together but for now the intent is to create all of that uh in harmony so that it reinforces outdoor in calm peaceful and Alignment sorry if I missed it but for the extra did you share about how the steel will be steel initially and then be the patina I said it would weather but I didn't explicitly say I it start out like this yeah my feeling is when you show up expecting that orange color and see this you'll be like what happened did we run out of money we didn't put the orange color on um and this surface is Will naturally weather to that color but it won't be day one it'll it'll take some assistance from the weather to fortunately it's going to be going up uh in the spring um and so if we get some rain in our Monsoon this year hopefully by the time school starts you'll start to get some of that weathering so so that's our progress so far we'll let you go back to your seats and we're going to update you I think on budget and expenditures to date I guess whoever gets paid more than all of us to do our job which is also depressing fun I wish I went to school for that instead um so of course as I was sitting here and taking a look at the budget and expend I found an error so I just want to for transparency point that out um that number there for the guaranteed maximum price proposal obviously we have that set at the 22 million the actual expenditure there is uh 2.4 million not 4.9 uh that was pulling from another cell on another uh totals page and I apologize I did not catch that before we threw that into the presentation so I have updated did that and I'll send a new updated sheet out to the we'll have asked Hilda to send that out to you guys so you'll have that actual cost um it's pretty a basic summary just showing the areas where our uh preset budgets were there under the project number and then the actual is just our actual expenditures to date of what we've spent in those areas and I just um not sure but if you have any questions on any of the details of anything that this uh is presenting I'm happy to answer them uh I know that this budget was Set uh set I believe May of 2022 or 2023 2023 2023 so I feel like you guys did a lot of uh hard work on this and uh put those numbers in place I did make a note here under the total FF andent allowance that we are bringing an item tonight so I at while that says zero uh our next item uh will be changing that so I'm happy to answer any questions on budget and expenditures do we have any questions or comments well tell you it just looks about what I would expect just if um obviously services are what happens at the very beginning so your services are going to kind of uh be more expended towards the beginning of the project because we have to get those um architectural services uh um semar preconstruction services and then also um some of those fees and contingency cost uh that looked very reasonable to me that's going to be your um permits from the cities and the utilities uh movements and and pieces like that so all of that has to happen before they start building that's why those will be a little bit more expended than maybe the um the GMP column it looks about what I would expect with the new build this might be in the part two but if do we have any updates on some of the property pieces that we knew wouldn't be covered we're getting through donations and grants yeah I wish we had more updates on that the pieces that have been highly successful so far um are those concrete donations that we had brought to you um I know those are those you know have been very helpful to the project for the North End of the campus uh I'm trying not to vent um so so Scott no no no no no it's it's all good we we have um Mr Wells and his team have done a job of trying to get us into as many grant opportunities as possible and they've worked with our partners with the with the kraton Community Foundation um one of our community members who's connected to some grant opportunities as well so we're chasing every opportunity that's out there um one of the do it stop yeah so one of those opportunities was through weifa and I have no idea what WEA stands for but I think the W's for water and these were water conservation grants that came by way of the federal government passing money to the state government and then passing it to this WEA group um and so we followed or you know Mr Wells um with me watching on with great interest followed sort of the guidelines and what we envisioned for our submission was not just doing um water use reduction on the site but also doing education because maybe because we operate in the education space it's our belief that if you shortsightedly just pull Turf out and then you find some water savings from that and then a generation later new people come along and they go man I just got here from Michigan and I don't like all the sand then they come and they put Turf back in and the only way you break those generational cycles and create true stewardship for our environment um is to create that education in our next Generation which would be our students and we have found the best ambassadors to the adults in our community are our students right so I mean I remember um at excellencia student shared with us a recycling project they did and then parents at a community council leader shared with us how they can't get away with anything when it comes to recycling because those kids hold them accountable so the original project we put in I think was like a little over $3 million Scott and it included some of those instructional programs what we found was the people that have been selected to the um committee that's making the selection process has stuck very tightly to only approving projects that very specifically just reduce water utilization on the site and so it became very evident to us um after me spending four hours down there one afternoon no no it's okay it's not your fault um that we were unlikely to get approved if we left things as they were which would leave us without any support from that particular Grant and so Mr Wells you you have to appreciate him decided to withdraw our original proposal work very closely with the liaison we were working with there and has since submitted a replacement request which is just focused on things like the the areas where we're replacing Turf with natural Desert Landscaping the rainwater harvesting and some of the other elements I'm probably forgetting some that are in there and it was was it 1.2 almost $1.5 million so we basically paired it down to the elements that help us provide what we want on that Northern end of the campus doesn't do everything and some of the elements we want for the site that currently we're kind of pre-s slugging but we're not able to fully realize um and the challenge we have now is we're hopeful seems very promising that that will get approved but it's not a sure thing and what they've told us is you know don't worry you know you'll know within the next six months um how that's going to pan out so uh My Hope Is that they understand kind of the ringer that they've put us through and maybe we end up on a January or February agenda and we get this done sooner rather than later but it may be a down to the wire type of thing to see that particular Grant come through in the meanwhile there are there's other work being done to support the community garden at the at the North End of the site um there's work being done to secure some other grants throughout the site and then there's been some adjustments that have been made I don't know how finalized they are but I know you know we've really struggled with the mixed feedback that we received um in relation to the wetlands area and I believe our architect team has come up with like a brilliant reimagining of that that still captures conceptually what we were trying to accomplish while allaying the concerns that were out there and bringing the budget down significantly so and that's um and if I say this wrong please correct me Phil but it's rainwater harvesting Garden is the concept that we're moving towards am I getting that correct it's a hybrid it's a hybrid hybrid between the wetlands and the rainwater harvesting yeah so we've kind of scaled the project back in scope which both addresses some of the concerns around the large body of water and it also um allows us to do it in a in a more cost-effective way while still having a beautiful signature piece off of the media center and visible from 28th streight so thank you um we do have Timmy carway here from fmg H to walk us through our construction timeline and I just wanted to point something out on this I'm I'm just going to jump to the bottom I know you want want to share some information about the construction teams um but just from the business side of the house I am absolutely committed to bringing the budget and expense and some of this timeline information to the governing board on a monthly basis as we uh you know go forward and and get to our final build and uh so I'm very comfortable to set that expectation for the board and you guys will be receiving at at least this part of this presentation on regular basis it'll look very similar thank you good evening Madam president and governing board members um I'm really excited to be here tonight because as you if you've been by the site you have seen a lot of activity a lot of movement and as Mr pero has has pointed out on on budget those are two of the key things that fmg looks for uh we're always monitoring budget and we're always monitoring time um because time is just as valuable as as money especially when we talk about getting students and teachers in the building at the at the beginning of the school year we recognize that we have a goal of a not a goal we have a a absolute must have this school ready for students to be on campus August 5th so one of the things that uh has been mentioned was the team and you've already uh heard Phil with W Gilmore speak we also have Connor Lewis with a Chase Building team um and then of course myself representing facility Management Group but one of the key players in this is of course the district and everyone from superintendent man to to Scott uh Dr dupin and I can't name everyone because I certainly will leave somebody out and I don't want to do that but your team from the district representation takes Extra Care and extra effort besides just their daily tasks so it is truly a team effort to be able to accomplish what we are doing um we meet as a as a team the team has single-minded goals we've talked about time we've talked about budget but we also look at quality and how we're getting things done without with minimal disruption to the community that's surrounding the school that's that's one of the very first things from hanging walking and and sending putting out door hangers so that uh the community knows what's going on to making sure that um the traffic is managed yes ma'am sorry you said door hangers have been put out yes where before the project started uh the community was walked um and door hangers were put out not recently you're taking okay to to start said I don't think that's true thank you um so yeah just make sure that that you know we're being Community friendly neighborhood friendly um every week we meet for what's called an OAC meeting and that's owner architect contractor so I think you talking earlier about using uh you know different the alphabets that's what our OAC meaning is and this is a a a key meeting every week to discuss and foreshadow uh things that are that are are forthcoming uh you know we look at what we need at a certain given time frame so that we make sure that we get those things ordered so that they're here on time uh and that's everything from mechanical equipment to um uh coord ating with um SRP um the other thing that is so important at these OAC meetings is open transparent communication uh I think we all believe and recognize that without open communication we can't accomplish what we're we're trying to accomplish the other thing I think just as a reminder this is a celebratory moment and we need to celebrate those historical um moments that we have you you already had the um the groundbreaking September 27th and I you'll see a photo of that in in a couple minutes but you know we go through these things so many times we've got a deadline but we need to always pause just as it's been mentioned about you know restore and refresh yourself over H you need to pause and celebrate what is what is happening right in front of you um at these OAC meetings owner architect contractor meetings every week we also have a six to8 week look ahead in the construction schedule the contractor has an overall construction schedule but it's broken down into anywhere from six to eight weeks and sometimes depending maybe even a three-week look look ahead but we review key benchmarks and that is what I'm always looking at is are the benchmarks being met where are we relative to time on accomplishing those benchmarks um and let's see occupancy you're going to talk a little bit more about furniture I believe next but one of the things that we coordinate with occupancy is making sure that your teachers have the time to get in for their professional development and start a school training your first uh year teachers have that opportunity you get your staff and your Administration in because they're moving into a brand new building so we look at that uh in advance of the uh July 12th Target date to occupy so and as Mr chis pointed out we will continue to bring you monthly updates so I mentioned benchmarks and I look at benchmarks and if you go to the job site trailer you will see that they also are benchmarking uh they've got these sticky notes and they run through the entire project and all the different trades um so the first Benchmark of course the most significant one was the groundbreaking followed by grading and actually when we had the groundbreaking grading had already started to get a jump so we got a couple photos there showing the grading and then of course the blon arch with everyone for the the historical moment of uh breaking ground one of the next benchmarks at this point in time and I'm not going to cover everyone I'm just going to give you a couple snippet benchmarks that are right in front of us um all the underground utilities have been installed so that includes all the deep underground utilities as well as some of the ones that are just coming up right under this lab and then coordination with SRP of primary electrical service um primary electrical service has been uh installed trenched um but we need to make sure that's one of those things that we anticipate and foreshadow because that has a long lead time from the design standpoint uh by the utility company the next one and hopefully you can see this uh I know these I know it's a little bit difficult to see um I will help Orient you on the right hand side of this photo is would be Osborne and immediately along that edge is the parking lot so um at that point the parking lot had uh the um gravel down ABC down um but then as you move to the left which would be North you're starting to see on the very top middle the masonry being laid up for what we're calling considering sometimes we call it a it is building a but it is also the southeast corner of building a so the masonry is going up there as you move forward on the right hand side you're seeing the slab pour for uh the southwest corner of building a then moving just to the left or north of that you see the uh footings and stem walls coming out of the ground for um the kitchen are kitchen and dining area which we refer to as building or area C and then the last last one which is um really difficult to see but it would be due east of that that is the beginning of uh area D and you can relate those back to your your floor plans um another Benchmark was getting the parking lot paved many contractors do this at the end um but there's a lot of of advantages to doing it at this point in time uh one is dust control it help keep the dust down on the site so we don't have unhappy neighbors um the other thing is they can just move things around easier they don't have to at the end of the project when they're they're doing some exteror scaffolding and stuff they're they're not getting in the way of of the parking lot and everything uh being paved at a later date um and then one of the really celebratory moments is when we start topping out the building and building a this Southeast corner is is uh I believe topped out now and we'll continue with a little more topping out and should be done by the end of this week so in this photo in the foreground on the right hand side sorry uh you'll see that slab that's the kitchen uh um and dining area that I mentioned where the stem stem walls were going up in the previous photo and what looks like little square boxes that's actually stocked block so as of this week that block has been dispersed throughout that slab so they can start laying the block up um let's see one of the things that I always get asked is what do you do about delays because um a construction schedule is ever moving it's ever live from week to week you will see adjustments in a construction schedule uh and some of those happen because we have no control even with early planning and anticipating what we need on site um and when I say we again it's a team it's it's everybody's efforts to to get this accomplished but one of the things was we did not have a steel package arrive when anticipated so what was done uh the Mason Rec Crews were shifted to other parts of the building so that the the masonry continued there is no wasted hour so the masonry continued they got a jump start in some of the other areas of the building um and then they moved back over once the the steel that was needed red future benchmarks and I'm not going to I'm not going to go any further than than this slide tonight but future benchmarks will be topping out uh areas or buildings B and C in January the roof structure which will be exciting uh in February we'll start flying truss uh uh steel for the roof structures before long and then hanging uh drywall or gypson wall board the interior wall material uh in building a in March so um it's on track on budget on schedule so any questions do we have any questions or comments I know that you all get paid and this is your job but thanks to you and Connor and Phil for being here and sitting here for two hours to get this agenda thank you it's our pleasure it really is I I I don't take these types of uh meetings lightly so we are glad to be here to help uh help you know what's going on and you know when you were sharing the timeline you talked about the the uh groundbreaking and it reminded me of a grant I totally forgot to share with everyone but um APS had stepped forward to help us with um trees for the campus yes but there were some still some trees that we needed that we didn't have and um when representative Longden attended our groundbreaking and she was asking questions about things we needed for the campus and um she literally while we were there called someone at SRP and said APS is participating I think you guys should too and so we we also now have a package from SRP to help make sure you know that that um we will have adequate trees for the campus so um the beauty of that is we will have those trees to help support the um the existing mature trees that we were able to maintain and so it'll be nice because we'll have a mix of new and mature trees and then you know I realized Scott I think was it on tonight's consent agenda the shade structures for for Kennedy it'll be on the next one right so yeah yeah so yeah but that's another one where some of the shade structures that we didn't have money for in the budget are being supplied to us via federal grants by way of City of Phoenix um to the tune of a maximum of $75,000 per campus and I I really have to give kudos when when w Gilmore was hired and when Chase was hired they they they experienced this with me I always say congratulations and I'm sorry because you know they get to work with us right and we we are probably one of the most challenging customers that they come across because you know we ask for a lot of things and we ask for a lot of extra support and one of the things that they've done to really provide us with extra support is as we've and with the team at verigy in this case as well what we've done is we've tried to interweave the tree grants the shade Grant and the solar project to ma not only maximize the value that we get out of each of those but to ensure that where they're placed on the campus they're not interfering with each other and that they're bringing maximum value for for the space that they exist in and so that created extra challenges is for the verigy team because we're like well no we don't want the solar panel there and that's not the right shape but of course it needs to be coste effective and then it created um challenges for wed Gilmore because they're like well but we were going to do this over here and well but if we do this other thing you know we can redesign this for you so you can have this beautiful patio with this solar canopy over it um and then you know beyond that it created challenges for Chase because all of a sudden we weren't ready to run conduits for solar and then we had a solar package and now we're trying to integrate conduits for solar on an active construction campus so um we owe a lot of credit to to Scott and Tammy and and Phil and his team and and Ben and his team and um the chase team for really they spent a lot of extra who did I miss Connor Thank you say the name that yeah well then I need to make sure I get Shannon too um but the PO the point and whoever I you know I always say this whoever I didn't name is my favorite so that's why you weren't named but um but I think it's really important to note because all of these people have put a ton of extra time into extra meetings that I don't think are normally part of a construction process to try to figure out how to all play nice together in the sandbox and so they're simultaneously helping our project be as exceptional as it can be and they're doing a great job of adult modeling that we don't always see throughout our society so greatly appreciate that any other questions or comments I just want to double down on the just gratitude for all of the businesses Partners firms District Personnel um people involved in the launch committee the design committee the community feedback this has been you guys know like when I was a teacher here I was on the committee that agreed to or put forth that we move move forward with Kennedy as the next rebuild and just watching this process has been amazing I know it's been incredibly complicated and we can be difficult to work with but we do it because we want the best for our kids and our community and I'm just so appreciative that I am so excited to see this all become a reality like there's no words to express how excited I am yeah we're just super thankful because you it's evident that as this construction project has been going that you really do take take into account what the board wands the board vision and the community's input so we really appreciate that thank you thank you all and I know I speak for everybody that is on the team and and ver G as well that we've been coordinating with but uh everybody I know is very thankful to have you all as clients we're very happy and I want to wish you all a happy holiday and we'll we'll see you all again in January thank you thank you you all right that brings us to our next agenda item um before I bring it forth I don't know if there's any discussion I went over the information when it got sent out it kind of makes sense given the the presentation that we just had so I don't know if there's any added on questions or discussion that we want before I put the motion forth okay seeing none I move the governing board approved the purchase and installation of furniture for larcy Kennedy School through state contract to Arizona Furnishing in the amount of $848,000 with3 second all those in favor I I I awesome and that brings us to our next agenda item which is future agenda items do we have any future agenda items um Miss htis from the discussion that we had last time on changing our agenda is this where I would put this as the next agenda item or we going to I perfect okay then just to confirm the executive session will be on the meeting of the 9th correct yes okay okay perfect muchas gracias everybody thank you um everyone have a good night I move the governing board adjourn second all those in favor thank you

all right good evening everybody evening welcome and uh say happy holidays too uh we're uh I see a little bit of festive in the audience um we definitely uh have some red on here I see some of the yes we got we got festive sweaters and um Jenna's uh very much dressed for the occasion as well so uh with that will call this meeting to order um thank you everybody for being here uh we will start with and check in if there's any public comment at this time all right um any words from the superintendent before we get to that portion either nope yes there's a lot of goodies in the back so help yourself all right so the first order of business uh under uh item c number one approve the uh the unconfirmed minutes of the November 28th uh committee meeting I know those were sent out to everybody uh and hopefully had a chance to look at them obviously from the last meeting we will have some summary later on in the meeting of of obviously trying to bring some things together but uh uh at this time I would like to get a motion on approving the meeting the minutes for the November 28th meeting Patrick motion motion second Jenna and we then ask you to say your name when you do it because there was like three people so I was Pat we'll give Patrick the second on it okay all in favor of approving the minutes for November 28th say I any opposed all right motion is approved next uh we're going to move into our information and discussion items for tonight uh under item D number one we do have um a continuation of our discussion regarding the the uh the survey the community survey and uh here to uh share that information with us um is Paul B and we do have copies of that survey as well that are on your table so Paul it's all yours good good evening everyone uh my name is Paul B it's good to see you all again um I'm going to as I mentioned last time we talked a little bit how we do the survey and so you have the instrument in front of you and uh going to walk you through sections of it please feel free to stop and ask questions as you have I'll answer them as we go if there's something to that will be answered later uh I'll I'll cover that as well um but you've got the instrument so we'll just kind of walk through it uh the survey in its current length is about 15 minutes long that's about the high water mark of what we'd like to see when it comes to the budget and everything else that we're covering so if there are things that you eagerly eagerly want to add the one thing to bear in mind is be that we probably would have to cut something else so just think that through as we go through it we love I'd love to keep people on the phone for 25 minutes and ask them all sorts of questions the challenge that we run into is making sure that we have an accurate sample so first thing that we'll start with is just the uh the top of the instrument itself uh the name party maybe like a different party than they're actually registered with or maybe they don't necessarily know what ZIP code they live in or what area or maybe they're feeling a little younger that day so they'll tell us that they're a little bit younger so all of this comes from the file itself those folks won't be asked those questions um first thing that we do is we uh do an introduction uh as I mentioned last time we talk about it in in the sense of calling from the actual call firm something like MDC research or Viewpoint research or folks that we use that make these phone calls we don't call on behalf of the district itself simply because that introduces bias for the folks that might be eager to ask answer questions about the district or people who might have a bone to pick with the district so uh what we try to do is make it balanced and people who are likely to take the survey um that really helps us just get through the instrument and make sure that we are not introducing any additional variables to it so first two questions you'll see here are warm-up questions like we talked about uh the direction of the community right direction wrong direction uh direction of K12 education in the community you think it's headed in the right direction or wrong direction so we'll get a gauge of those those are uh canaran the coal mind questions those are ones that we have uh historical data on let us measure and see how things are going look at Trends uh when we talk about what's going on with the district itself uh o back one uh also we'll do a how would you uh measure the overall performance and educating and offering education to the students in our community excellent very good poor or failing this is a scale of one to five it's one of the first times you'll see this tonight uh we do that's called the lyer scale and what that is is it gives us the ability to produce a mean score so you'll get an idea sort of like a star rating like a one star to five star rating we'll get an idea of of where things are and how people are feeling about the district from a quality perspective I will say just so you're aware often we'll hear about the direction of Education being a little bit more pessimistic and then the local school district being a little bit more optimistic it's sort of the same thing we see with Congress people don't like Congress but love their congressmen generally it's the same sort of approach here where we'll maybe see maybe a little bit of pessimism about the direction of education but we'll see a little bit more optimism about the district itself so from here there's two sections to the survey part one and part part two uh because we are asking about both a bond and override half the folks would get the bond questions first and half the folks would get the override questions first and then they switch the reason we do that is to eliminate any of that first question second question bias because you'll see as you fall down about generally what happens is you'll see a little bit of fall off but we want to understand the value of each individual question for your benefit to understand the relative strengths and weaknesses of the two proposals you'll see at the very and we ask a follow-up question that says uh now that you've heard about both would you vote Yes on both would you vote Yes on the budget continuation only yes on the bond over only or no on both that gets us our yes yeses our yes Nos and our no yeses and then our no NOS so what what I'm saying though here is everybody who takes this survey it will be a little bit different because half the folks get Bond first half the folks get override first and then they switch and then also in that reasoning section that we talked about where we try to ascertain what people's opinions are what's driving them and motivating them um half the folks in each section will get a pro some folks will get Pro statements first some folks will get those con statements first and then switch so everybody will get every question but if you are lucky enough to take this survey um you might get a very different version than somebody else gets of this survey that's all to help us make sure that we are getting accurate answers to each question and not uh that we're leading people down in in a way that some one question might introduce bias to another question so in this case we're going to start with the budget continuation um and it is called a continuation and not an override because it is an existing 15% that is on the books right now and so why we call it a budget continuation is actually on the yes no language it would say budget continuation yes budget continuation no it would say if it were going say from 10 to 15 which a lot of districts do it would actually say budget increase yes budget increase no so you are do have the advantage of the continuation language so that we do that as I also mentioned this is a replication of the ballot language so you'll see we say shall the governing board of the dier Unified School District adopt a general maintenance and operation budget which includes an amount that exceeds the revenue control limit specified by Statute by 15% we have to include the revenue control limit because that's what they'll see on the ballot that is statutorily required as part of this so we want to replicate to the best of their ability if you recall as I said if I ask people do you want to pay more money for schools they'll say yes if you say do you want to raise taxes to pay for more for schools fewer people say yes if you want to exceed the revenue control limit for fiscal year 2526 even fewer will generally say yes but that's what is on the ballot so we start with the pre-test as I mentioned we get that early gauge of where people are and then we go into the program test and so what that is is the different programs that are funded through the override and so these are all randomized and rotated some folks would get the teachers first other folks would get Athletics first or all dayk they will be asked all these questions and they'll once again be asked to rank this on a schedule of one meaning not at all important to five meaning very important what that again will give us is mean scores for each of these items that we can then measure against one another and see what Rises to the top and what we'll find is most of these will be generally well regarded they'll they'll all do pretty well most folks will think these are important but the devils in the details we get to actual those gradations the fives versus the fours versus the threes and it really helps you see what Rises to the top so this this allows us to sort of score this section and see what comes to the top these right now are the programs that are currently funded that you'll be discussed as part of the override so we use those language and we broke them down into some requisite Parts you'll see things like I most of the phrasing that I have seen regarding this has Arts PE and Athletics sort of in one bullet point together we want to see if there's something in there that stands out more than others or if they're all about the same so that that's the goal within sort of breaking out the requisite Parts yes sir no it's good to meet you in person instead of just online by the way uh so uh it no actually what we though sorry the question for those at home on our home audience question is often it is seen that all Decay is listed first as one of the items is it because it pulls well and the answer actually is often no one of the reasons we I have seen in the past that Al day K is first is because it starts with a so if you Al alphabetize the language if you're just putting a list together Al day K is at the top now about a decade and a half ago uh during the napalitano administration Al DK was very popular what we have seen is it's fallen off because it benefits a small segment typically it's one of the lower ones that we actually what we test so uh but we'll see that and maybe it's back up you just never know that's why we do the survey itself is because we're trying to understand and and so this comes down to even the the bullet points right the bullet points as you list this if you're going to put this in the publicity pamphlet or you're going to talk about it with folks what ones to lead with and so this is just really helpful to see what Rises to the top maybe if there's anything at the bottom this isn't necessarily for you to decide based on these numbers which ones to keep or not keep but really it just gives you an understanding so that you don't lead with something that maybe isn't as popular as something else but that's a great question we'll find out how Al dayk does in this current environment so yes ma'am so the question is if people have a question about something in the survey are they able to receive clarification and the answer is no and the reason is because if they were looking at the ballot and making the decision itself there's nobody there to answer those questions at that time so we also as you'll see these are short descriptions this is more of the marketing test here to see what sounds good to people um I get this question asked a lot do people understand what this means and sometimes no they don't but what we're really looking at here is um these are likely voters these are people who have a history of voting in our elections they're going to show up and vote so we're trying to get an understanding of what they react to this is qualitative re quantitative research pardon me quantitative gets the idea of just really what the numbers are qualitative is if they've got a sense if they've got a feeling that's more of the focus group side of things in this case we're really just getting an understanding of if they like the sound of it or not exact that's a good point what uh the this comment was if you explained it to different people and gave them additional Clarity they might get different responses for it and absolutely if you were to elaborate if we sat down with every voter in the dart Unified School District and gave them the full description they would be much more apt to vote Yes because they would be the full knowledge of of everything that's involved what we have to do is based on what is likely to be presented to them what's the outcome of what they're likely to present so that's a really good point we don't clarify we don't really answer questions simply because some folks may ask and other folks may not and so if that were to happen then we don't know what they're responding to so that's a incredibly important point so uh the next section we go into is the argumentation and there's two sections within this section A and B section A is two favor statements section B is two opposition statements um as I mentioned the reason we do this is not to influence the outcome of the election but rather get an understanding of what is driving and motivating people because if I were to ask 400 people which is the size of the sample what do you think about this we'd get 400 different answers so what we're trying to do is get the underlying opinion about what what really is the the topic that's motivating them or what's something that they're responding to so on the favor side uh really and each one of these arguments what we're trying to do is is give a general thesis just it's a it's one single main point that we're trying to to explain um Q13 is about the Excellence of the school district itself just describing um its overall position within uh the community um how it has the the number of a-rated schools that it has uh the rankings of those schools is it is it a Excellence do do voters be willing to are they in favor of the Excellence what how do they respond to that and then um number two is about the tax rate itself this discussion about um 15% is a continuation not a tax increase it's the funding that has been in place since 2000 it uses this program is it about maintaining the status quo do people want to keep this to to in place this would be a section again if we had all the time in the world we could test a lot of favor statements and a lot of reasons uh people may or may not but trying to get an understanding you'll see we have two more in the bond um and so that we picked sort of the best four to get an understanding and then on the conside what we picked is the ones that you're likely to hear okay and so this again as I mentioned when when we were introducing this whole idea this is not necessarily what we'd like folks to say but what we're likely to hear folks say so number one is about the notion of the just sort of the national movement the national discussion against public schools and I'd like to point out that we say schools in our country are out of control I don't say schools in the district because that's not necessarily the discussion but being fed by the cable news and sort of the national dialogue is a sort of anti-public school notion that schools are out of control and that we shouldn't give them any more money until they get back to basics or back to in this case we said back to teaching academics and American values so I want to be clear that I am not saying this about the DI art Unified School District but what we have just seen from the 2023 elections throughout the community is this is a pading pervasive uh sentiment and so we want to see how much this sentiment exists within our community so that's why we asked that question okay uh similarly um this General notion that if school districts just tightened their belt or if they just got rid of administration if they spent their money more wisely they wouldn't need this money again I am not here saying that the district itself is mismanaging funds so I want to be clear about that but this is one of the biggest feedbacks that we get when I have done open-ended questions is this idea that schools have tons of money they have plenty of money if they just tighten their belt they'd have more than enough money to put in the classroom so we want to measure that because those are two uh statements that will come up a lot over the course of an electoral discussion so we want to see how those measure especially when you compare them against this notion of excellence and this notion of this is not a tax increase so after we do those sections we do a follow-up question and that's again I'd like to ask you again and knowing just what you know right now would you vote yes or no on this proposal that lets us see if people are moving that lets us see if there's any uh changes that gives us sort of the solid who are those yes yes folks started yes ended yes who maybe is in the undecided category it gives us a really good um understanding of where folks are I will say in general we start with a higher number we like to see that number in that 60% range high 50s low 60% range and then over the course of a survey generally we'll see it lower into that 50% 50ish percent range that has the it really has to do with the fact you saw we gave two Pros two cons we like to keep everything balanced in order to eliminate and prevent any bias that being said negative arguments tend to have a little bit more impact and so um well generally just so you're not surprised uh what we typically see is some slippage um between the pre-test and the post test um but that's something that we have tracked and monitored and can give you a pretty good gauge based on what the results look like on that one any questions about the budget continuation before we go on yes ma'am yes the question is does everybody get both sets of arguments um and I'm happy I'll I'll wait next time sorry um do does everybody get all pros and all cons yes ma'am so each person will get Section a section B and then you'll see in the bond section section c section d Everybody Get gets every question every time it's just the order in which they get them and you can see a person for example that might get Pro Con in the first set and then con Pro in the second set that's great um I I think I mentioned this but I have folks all the time say wow that survey was really super favorable and then I'll get a call five minutes later that survey was really negative and I'm just like oh you got pro pro and then you got Kong K and it'll be the same survey with the same questions just the order can impact how people perceive um how it's operated that's how I know I've done a good job um so on the budget side on the on the bond side this again is the ballot language authorized to issue and sell General obligation bonds at the school district in the form of Class B General obligation Bonds in the principal amount not to exceed insert number this is where you guys come in and part of your discussion is what number to test so uh we'll we'll make that disc you guys will have that discussion and we'll put the number that we decide um we talked about this briefly last time but the issue is I can't put multiple numbers in there I can't say would you do 150 no not 150 how about a 100 uh you know how about 75 because the that price is right approach unfortunately um really the the thing is they would never see that on the ballot and what you're doing is negotiating and so if you started too high and went low you're doing the door in the face technique right where you start with a really unreasonable number and then you wear them down into a more reasonable number if you started with 75 or whatever it was and then uh started going higher what you're doing is the foot in the door technique which is then you're saying well oh if you go for this amount would you go a little bit higher and so what we do is we recommend strongly that you pick a number and that we test it and I will say this the general rule is um really like there's not a ton a difference uh except in one spot two digits versus three digits okay so if it's a there's a there's a difference between say 95 million and 100 million but there's not as much of a difference between 89 and 95 or 100 and 110 so it's really that the three-digit the demarcation is really sort of the break even point there between the two um obviously there's another Mark that we don't measure as much in polling and that is the actual amount that you pay in the property tax that can have a impact to you know if it's $10 per month per 100,000 assessed valuation versus some other larger number but in this case scenario wise for what we're looking at it will be uh picking a number that we can then test and knowing that generally a little bit above or a little bit below um will have a similar effect now when I say the three-digit thing I do want to give you one warning there is a difference between like 100 and 200 okay think about but um you know I was joking about this the other day and I wish it were I wish you could say this like you know how they do at the store where it's like hey here's the price and we slashed it you know and uh for it was well it was a 125 and we slashed it to 99 you know unfortunately that's not how the ballot Works uh you don't get to put the Best Buy sticker on there and show that it's a discount so you have to really sort of sort of pick a number and go with it um so I'll leave that to you as the great C citizens of this District to decide what you want to move forward with there but that this gives you an idea okay um again so just like we tested programs on the budget continuation side we test projects for a bond and again these would be randomized and rotated a couple of things to note so one q19 for example school safety improvements what we're testing here between that fence and gate improvements safety related Communications key card access those are all you might say well aren't those the same thing well yes they are but words matter and so what we're trying to understand is do you get more benefit from being broader with the school safety improvements as a whole or do you get benefit from any of the various aspects of it do people really find Value in fences or security uh items uh I did this for a fire district once and I'll will tell you we tested just you know equipment and then we tested uh self-contained breathing gear for whatever reason breathing gear was through the roof and then we also tested emergency medical equipment and that went through the roof so like sometimes equipment or something more generic doesn't do as well as more specific but you never know and so in this type of section here that are pretty short uh what we like to do is test basically pretty much anything that you would like to consider for the project and then see how it does I'll also draw your attention to uh 25 through 28 same approach is there benefit to describing the area in which the school is likely to be located so you get a control of land for a new High School versus land for a new High School in the Assante area that tells us does that really improve Assante and that sort of general areas number uh does it you know reduce the number of other places is the idea of just a new high school more attractive than a new high school with the location that doesn't mean we're hiding it it just means how how we talk about it can be helpful same thing with an elementary school you know Elementary School in the Northwest Des Santa area or a new elementary school um and then two below that faculty uh facility Renovations versus facility modernization G gets us an idea and we've been going back and forth with this I've worked on several school districts with this what that works better so you know this is really helps us understand do people care more about those Renovations and more about those modernization um and is there a difference because sometimes we get locked into sort of oh they all mean the same thing and what we find actually when we do this is sometimes in the mind of Voters they don't like all day versus full dayk you know that's a there that's another one that just they're they're the same thing but they're a little different and so we try to test the various items here and then we broke out some of the renovations you know uh HVAC and air conditioning roof repair mechanical and electrical upgrades to get an idea if any of this the requisite parts does better than the whole this is all about just making sure that we have the best language in place to help people understand what is what's out there this list is not necessarily it'll give you a good gauge if there's anything that really stands out as really high or if there's anything that stands out as really low um you know you're not looking at athletic facilities or anything like that right now at least in this current set that you know sometimes we see some variation among those but this will give you scores that you can then look at and say oh people really think this is important they think these three things are the most important and then again what we'll find is most people will find most things important but it'll be the that variation of that level of importance that we that we're looking for here to give us an understanding of what what people care about any questions about that fantastic so um again pro and con and everybody will get both the pro and con some folks will get Pro first some folks will get con first and in this case what we're testing is a general quality of life message this notion of that our excellent schools uh ensure they have safe and modern classroom facilities NE necessary to offer the excellent education that protects our quality of life quality of life has been a big dri in um in a lot of this discussion remember less than 30% or 30% or so of our voters will have kids at home under the age of 18 so we're trying to get an idea of the general quality of life of the community and that General schools improve our quality of life is a big motivation motivating factor second one is School Safety and Security we have seen in the last cycle there were several school districts that really emphasized Safety and Security as B part of their bond program to a great deal of success understanding if that is something um how big of a motivator that is is student safety in this environment um something that people care a lot about and to what level and so this again will give us an understanding of the degrees of those does more of a general quality of life uh approach is that what's really on people's minds or is there a more specified school safety approach that motivates people as they go through this on the con side Bond ones are pretty easy because they're taxes right in in this case unlike the override which is a continuation the bond is likely a tax so we do a general anti-tax message um tax we're taxed enough already taxes go up they never go down taxes hurt our economy and kill jobs we can't afford another tax just sort of the general anti-tax message which we also saw a lot in the 2023 elections so understanding uh economically um if people are motiv by motivated by the anti-tax message and then there's a more specific one that's sort of new last year or two which is sort of the out ofl out of control inflation and high interest rates that uh now is not the time for schools to be issuing bonds and committing to projects that will have increasing price tags so really you can see the a pretty big differentiation right we're talking about Excellence of the schools we're talking about quality of life we're talking about school security we're talking about the notion that this is not a tax increase versus this National discussion about public schools sort of the I generic idea that people don't trust a schools to spend money wisely people's anti-tax sentiment and their General concern at the moment about inflation so four Pros four cons equal approach give us really an understanding of of what motivates folks and then at the end we do a post test on the bond and that gets us an understanding of where people end up with that one same thing so we have two pre-tests two post tests gives us Good Apples to Apples numbers for the two proposals as they stand on their own the last thing that we do is we do one final question that is which one comes closest to your opinion I would vote Yes on both I'd vote Yes on only the budget continuation I'd vote Yes on only the bond and I'd vote no on both that'll give you an idea really who that no no group is that's going to be no on everything you know the no for puppies and kittens no for anything um and then the yes sort of on everything folks then who's in between that'll give you the relative strength that can help you decide um school districts do get to decide which item they put first and which item they put second so uh this allows you to give a pretty good understanding of of how the two questions do how they relate is one taking from the other and vice versa so that's really sort of the ending of that and then we do two additional demographic questions a kid at home question as well as sort of an ideological leaning question that's for cross tabulation purposes just let us kind of look through and see how um how folks really sort of feel about stuff so again as I mentioned this is about a 15 minute long survey or so um we are planning on getting in the field uh early next year and so that we'll be able to come back to the upcoming meeting and I will present uh the answers to all these questions and so uh with that I'm happy to answer any question questions uh early next year I I I have to look up the exact dates but early next year and then we'll bring the data back to an upcoming citizens meeting yes sir question 18 uh the you need a number when do you need that number when do I need that number uh when when do we need the number for the bond issue I'll have to look I'll have to look at my notes we're actually tonight um one of that discussion items is that because we'll have heard all our presentations we're actually going to be presenting that of what the items were as far as the amounts that we've seen presented in each area and that gives us a chance to talk about what do we see as the proper number to put out there within their recommendation so so early next year u i mean I'd love it by the I'd love it by the end of tonight but uh ear we're we're going to the field right after the new year and so you've got a little bit of time to discuss that we're going to put a we're going to put a billion a cool billion uh is this the firm you're going to use or is this are they going to call hit landlines cell phones both do we know great question so yes we will we call home phones land lines and we direct cell dial cell phones as required by law so we do call it will be a mostly cell phone sample we call people we don't set a quota based on cell phones or landlines we call people based on whatever they registered with and whatever they wrote on their envelope so over time it's growing to be more and more cell phones over time um but we don't require that we just use it now you do have an older sample we have a big portion of the electorate over the age of 50 and so we do have more home phones this is 100% live caller this will all be done by human beings asking these questions AI has not taken this over yet um so uh we will this will be all live callers it will be done we will make more than 400 calls to connect with 400 people but we don't stop until we get a 400 sample that's representative so it'll be you know a couple thousand calls of folks to get people to pick up and and answer I monitor that to make sure that we are not um having people hang up on us we're getting people to take the call if you get called please take it you know please feel free because you are a representative sample of the electorate now don't go post prefer if you don't go post on social media like hey if you get get a phone call from a random person you don't know please take it because that doesn't benefit anybody right the whole idea here is to get um to get people where they are and get a a response based on what they want this is not an online survey this is not vote for us for Best of the West or anything like that where it it benefits you to have a good number what we want is an accurate number we want the number to be reflective of what the audience is really thinking thank you any any other questions well thanks for having me I really appreciate it all right thank you Paul and uh just to reiterate that is uh one of the last things when we do our summary tonight we are going to be working to discuss that piece uh and and and really moving towards a number that we feel is appropriate to take forward on the survey so we want to hear from from all of you at the very end and so we're going to still address that uh our next item uh as we move on under information and discussion um is going to be the is our report that's coming on maintenance and Renovations and uh we're going to go ahead and bring that slide um show for you put that up for you the it's on your you do have copies of that it's titled maintenance and construction needs I will tell you that the first couple slides uh maridell is going to give us a little bit of background related to that uh it's some of the stuff that we heard in the previous meeting that Kevin Shipman had reported to us so we're going to get a little summary here so right thank you Craig all right good evening everybody so just wanted to provide a brief update so we will be um having our director of facilities and maintenance um operations here Todd blutter so he'll I'll be passing the mic to him in a second but just um just to go over the maintenance facilities Renovations needs all also just re uh visiting a little bit of the construction needs that were identified by Mr Kevin Shipman our planning administrator at the previous meeting so just wanted to kind of um just re regroup and retouch on that a little bit again so this was presented not the previous I want to say this was a couple meetings ago if you recall this slide so this just really provided a historical context for where we stand as a district and if you recall we went back a little over 10 years on what has the history been of the school district and receiving District additional assistance which as a district we utilize that to fund our um Capital needs and then if you recall there were those really rough years kind of from looks like 2016 through 2019 those were um the hardest ones where you can see the reductions that the state um had for our allocation so those really did start prior to 2014 but just wanted to provide a general context of that number so of the 134 million that we would have received since 2014 through 24 we were funded for 74 million leaving the $6.6 million shortfall um from the state so what that has created obviously when you're receiving about a million and a half in allocation you can't keep up with those um similar type Renovations and and maintenance um needs that you otherwise would have so um so that's why we wanted to kind of talk to you provide a little bit of context on that so this I know Mr Shipman provided last uh time and so this is just a brief overview of where we stand on the construction and what sites were were constructed during which time so um we had um all the various the the green uh button there is the k8s and then we had our three high schools so really we have from 2000 through 2010 we see all the the really that surge in in construction that we had we were in hyper growth during that time when we were constructing you know in some of those years three three schools a year um and so now we're coming up on 20 20 years of since that hyper growth was coming up so um um with that we also did briefly talk about the cost of some of the facilities so just wanted to put some figures out there we Revisited the the K8 School 35 million I mean we've I've heard from some districts that did have bonds approved recently it could obviously go up um some schools had them at at 40 million so it depends again on the size of of the of the site that you're building but I would think a reasonable estimate is about 35 million um the high school land again we spoke to um that Northwest area and the amount of Acres about 50 or so Acres would be needed right now that is the approximate cost again with inflation and and by the time you're able to purchase land obviously that that fluctuates and the high school it's I mean when we look at high schools they are like little cities right now we are looking at estimates about 150 million if you're looking at a new high school so these numbers are large but that is kind of the the current condition that's out there so just wanted to kind of have those figures in your mind yes question that is correct so the question was if you're building a high school is 150 million in addition to purchasing the land that is correct so just to obtain a land would be about10 to 12 million and then if you then by the time you get the land uh get that you know formalized then there's still the process of actually building the high school so it's a it's a significant amount yes question actually if you could just Craig's coming DEC through eight school we have land for that I can't remember we have the land for that so it's just building it yes that is correct so Mr Shipman provided information last time we actually do have um different kind of land Parcels that are available that would um be appropriate for a K8 size we don't have something that's the size for a high school you're welcome okay so with that I will pass the mic over to Mr Todd BL just to provide a little bit of background on what are the typical types of Renovations that a school district does um have to incur and just recent just kind of historically what funding have we received how have we currently supported our current needs and then just moving forward what those types of needs would be so I'll will pass that mic over thank you very much everybody we're going to start off with the mechanical HVAC uh these are the main items that we need repairs on our schools so mechanical HVAC Plumbing flooring Roofing rization which is sealing and painting freezer and Walkins on the campuses um going back to these slides right here you can see the growth of all the schools that were built during this time period we're coming up to 15 to 20 years right now and that's where we're coming and some of the equipment is starting to get worn out um this slide right here gives kind of a breakdown per school what we need the first one is if you guys can read that a little bit better on the screen there's a chart on your table so that you can follow along thank you very much uh so you can see on each school for I broke it down for Mechanical plumbing and flooring Roofing winterization and Walkins and you can see kind of a a big group for mechanical now we have done previous in a lot of schools that you see that we don't have the x's on that we have covered and had it repaired by the sfb or we've done the repairs um you guys have any questions on this one you go okay so this is just done alphabetically so it's not priority which ones are really in need of these Services right away that is correct and I will add to that and and just as far as as Mr blutter is explaining um that that portion of it and he can add to it is is that we do have a priority list based on where those needs are um we've scaled that o out over the next five years really to say when things are becoming due and some of them are due like yesterday and we're struggling um and he'll talk about a couple of those and some of those we know there's going to be elements that'll come up with with those needs as we get into the F next few and he has some more explanation on some specifics and cost but I think we got a couple questions apologize I if I if you were to answer this I'm sorry who who's determining that Asante prep needs mechanical work and who's who's who's making that decision like who's who said yeah that's probably a good idea we're we're going off a plus uh the amount of repairs that we have to put into keeping the buildings going all right good thank you I'm I'm I'm an attention to detail guy so Marley Park Elementary mechanical you've got an aster next to an X that means that one we put the aster on because we are currently that is one of the top priorities of the chillers and the um towers that we're currently having the work the most problems with uh right now we have one of the towers that one of the chillers that is not currently working and we are not being able to find any parts they're not making anymore and the parts that we have to send out are very expensive and very uh time consuming we've had a part out for the one unit is about now six we six months it's we sent the part out and it's still another couple months out okay and I want to add to that that too because Todd and I have been talking about a lot of these items recently quite a bit um they right now because of the dire need that Marley park is in with that obviously and and we have a time frame before we're going to need cooling um that's where he's going to explain here in a in a few minutes as far as what the sfb is and he'll explain when they actually will provide emergency funds and really there's not a whole lot of money there but he will explain that piece yeah right now we're currently working with sfb right now on that particular project because it's emergency one unit is down one unit is limping along right now that we're keeping it going um so they have right now sfb I met with them last week um their their funds are very low so they're working on just taking care of emergency purposes so usually they go out and you know pick different groups of projects weatherization stuff like that when we turn it in but right now they've kind of pushed all the weatherization and some projects down and doing just emergencies I just wanted to know if you can talk a little bit about the impact that that has on the students that are in the school um since this is an area that needs to be fixed like immediately what impact does that have on the school and the students right now if the unit goes down we do have a procedure coming into place that if it does go down we will have to bring in a temporary system to keep the school up and running um we are currently working with sfb and they have told us they would help us once we get to that point right now it's running good or it's running right now and uh but we are currently trying to push it as fast as we can I met with Engineers today on it um so that we could expedite it a lot faster we have a couple questions and I'm going to add to that real quick too is that we have had that situation before so this the district has um emergency plans where we sub you know and some of those emergency plans might be because the day it happens we're saying air conditioning we don't have any other options and we've had to move kids we've had to move kids or you you call it a day depending on how hot it is you got to notify parents you know that hey we're going to have to call but the other part of it two is is that temporary unit sometimes those temporary units are Out 3 weeks you know and so then so we have to be able to know if something goes down we're ordering and we're we're expecting help to happen we had that we had that this last I want to say it was at the beginning of the school year we were doing some of that element um because you run into a situation where one of them's down and we're worried about the other one going down so you start to plan ahead we don't just get to that moment and then say hey we're done cuz we know that that's not really an acceptable answer that parents want to hear in keeping School running and Craig if I can just add to that too we do have an ex external consultant as well um since we have a lot of our energy management system that we put in place we do have consultants and in fact we were meeting with them on Thursday again they they're analyzing this all day long like they're keeping an eye on it and they are usually kind of ones to also say hey you're starting we're starting to see a really high increase in in this usage or this number this seems to be down and so this is the cause for it so I know Mr blutter stays informed on all that so we can start preparing in advance or at least kind of having a contingency plan if needed um so when you say chillers does that mean AC yes okay two different types and there is a slide that I'll kind of break down a little bit okay so why don't you can you back up to the uh the previous one just go ahead real quick and just explain that sfb a little bit more sfb over oversees the capital funds for K through K through 12 uh helping out with the new new build and Renovations of the schools they're funded by you know the state and they oversee everything else um and Todd sorry if I can just add a little bit so this is the agency that we were talking about has been appointed through the state in order to help to provide an additional supplement for any building renewal um they also provide funds for new school facilities have needed and we fall kind of within the allowability but really the district has been um we've been able to take advantage of the building renewal grant program and so this year the the sfb actually did have a a pretty they received this year $200 million one-time grant funding from the state that really just is getting depleted which is what um Todd's referring to because districts are you know having their aging buildings and are applying more and more to these grant funding sources and so typically um they receive oh gosh I I I'm trying to find the number I want to say they usually say receive about 17 million um it's a much smaller number is their usual allocation so this year because the state was they finished with a surplus they were actually they provided them a one-time pretty large funding amount um but already I mean we're halfway through the year and they're already running out of those funding sources so they are a good um you know it's an outlet for us to be able to receive funds from from once they're out they're out and and there's no additional funds that they receive from the state is this like a viable alternative so like if this Bond goes out or are people going to be saying well you can just use this is that so that's yeah that's the question is can you refer to the state I think for in order for us to we're constantly applying so I think that's the thing I mean we can document these are all the applications we're submitting the trouble too and this is what happened last year even though we submit and we let's say we get approved and we are awarded a grant they don't actually give us the funds because they are they've run out of of money so what we're seeing sometimes they might approve an application or they might approve a project but they can't actually fund it so you're kind of now in a waiting you know you're kind of in a holding pattern until they receive additional allocation yes oh get you the mic if sfb gave us money for new chillers right now then we could take that out of the equation for the bond that is correct that's what okay and that's why they noted that asterisk because Marley Park we are constantly still actively seeking these grants and these additional funding sources we wanted to provide hey this is the where we're at but there's these high priorities that we are you know we just submitted the application and so if it's funded absolutely would come off the Bond as a requested item and you know Todd I don't want to give your resume with this but you've been do you've been in the school you know uh this maintenance facility operation for how many years now 15 years and and you know we talk about about what sfb is able to fund a lot of times they're they're after the the ones that're really after are the are the projects that are are becoming safety needs so you know that there's something that uh you're you're in a dire straight and they've got to help that that particular District so and they only have a limited amount of money so that's one of the reasons they work towards that element so what the the question too and I think maryell when you were saying that piece is districts then when they do have other needs what you do is you shift you shift whatever your current funding is so you just have to make other tighter decisions and make make choices that maybe are going to be a little bit more difficult um and that that's where you get into all the other well what would you you know this how much money what would you change in your spending and that's that's a fair that's a fair assessment I think for any you would ask with any District so maryell would you say would would you agree with that that piece is that then we would just look at our overall M budget and make decisions going into the next school year if we knew we had to do something once you know you have to do I mean it's just like any in your personal finances once you know you have to repair that roof at your own home okay well I can't go and buy this other item that I was planning on doing so it does affect though as a district we receive a a bottom line where those funds go ultimately if we need to transfer some possible budget for M that normally sustains our salaries and benefits and now we're really you know it's tough in capital we do need to shift over during those years when I showed you the allocations we were getting from the state and we're only getting a million and a half well that's what funds our facility Renovations that's what funds if we need to put a new engine in a bus that's what funds software licenses for education so the Chromebooks all those types of things we were not going to be able to do that with $1.4 million so what we had to do in those years is take our maintenance and operations budget and shift transfer some of that funding budget capacity into Capital which what that means is now you don't have enough to really sustain possible salary increases and things like like that so you're still just given a final amount how you allocate it is going to be based on what your immediate need is to the question regarding air conditioning when I was talking about chillers and and Towers this picture here is showing uh the cooling towers uh Simon Springs was replaced just recently they're just finishing the project up right now so that's up and running that was covered under s sfb uh that actually took I think a little over a year so it to get to prove once we filled out the application so that's just finishing um Marley Park we were just talking about this is kind of showing the two chillers that are inside the central plant so it's in a central air area which is getting pumped to every unit building um this one the one on the right is the one that's still running the one on the left is right now currently not running and then I we broke down the cost Renovations for the one screen uh HVAC to replace a cooling tower in an elementary it's estimated about $460,000 and we have 10 sites that need placed uh over and we say that over when you look at that chart over over the next five years as we see it be um and just so you can look at the chart here and you can match up that way if you're having questions about specific schools okay sorry Todd to interrupt that no no problem thank you very much um replacing uh two uh chillers at a high school is um 1.6 million we have one school currently that we need to replace the children killers that that would be diart I think it's a willow yeah Will can I apologize Todd um can you explain the difference between a chiller and a cooling tower uh the difference is is the cooling tower is is going to be cooling down is is typical air conditioning it's it's Freon inside and it's cooling down the the air the cooling towers are cooling down physically the chill to keep it running correct correct um sorry uh back up a apologize for that plumbing uh a lot of these buildings uh we running into the 2015 to 20 year mark where we need to replace the water heaters on campus um right now the water heaters to replace they're usually two to one water heater depending on the size of the school um to replace is about 20 to $50,000 to redo it if there the one water heater it's it's usually about 80 gallon water heater depending on everything is depending on the size of the school and these are all estimates per right now uh floring yes dier has I think used esos or approached esos before like performance energy Contracting have you guys tried to approach them for this stuff or is it doesn't pencil or for performance energy contracts you you've used them before or you've right yeah so we have had other uh piece I know we currently had the energy management system we've had performance energy contracts so we have some of those that um you know and it does get paid off kind of like do this work too it's hard to pencil I know yeah so I mean there's some that you could look at other financing sources um if you have a specific amount you don't you don't want to go too high on some of those financing sources because they usually incur higher interest rates than than a bond might typically do all right understood thanks and I think those I think those points are well taken because we have to always be looking at other alternatives to it um as well and I think you know uh finding other ways to you know we're trying to find cost Sav along the way as well U some of the things too is that we don't really get into is that you start talking about some of the new some of these new you know HVAC air conditioning they they run better and they're you know more efficient and so you're seeing a lot more Savings in that way that's not re why we're bringing it to you but there are elements that will come up as well even as talking about the types of equipment as you start to replace all back up to Mechanical to make a good point what we're trying to do on a on a couple sites for instance Marley Park is uh replacing both the chillers and the towers with air cooled systems so it's a it's one unit it would be two units that work together so if one goes down one's there for backup um that's what we're working on so that's what we're working with the engineers on and getting the to replace both of those so it's just not the Chillers um go back to flooring uh the cost here for removing polishing for an elementary estimated about $300,000 per school there's 17 schools uh polishing the high school is 450,000 there's three schools that still need to be done and explain a little let's talk about that a little bit too with flooring and carpet and what we're why why we're saying polished floor versus that so that CU I'm sure there's going to be some questions um we're working toward like everything is is pulling the carpet up uh cleaning it and a lot of the hi traffic areas going to call solid concrete instead of going carpet where areas we're in classrooms if it needs to we do the carpet Square so it's an easy maintenance on that aspect and the reason why and some of you are going to asked the question we we just recently redid some areas at uh small areas at Riverview carpet's coming up when we start have aged carpet it starts to come up the cost of replacing carpet is much more expensive and so uh one of the Alternatives that many places are going to and especially when you'll see a lot of buildings that are designed this way is they'll go more to a polished concrete because it's an easier care and that's longevity so what you're doing is you're going to save money in the long run when you go that direction because also you're not going to have to replace anything in that point the concrete's forever it's not everybody's favorite but it is the more coste efficient way to do it and you would and some of these what we're seeing is is that as we're going in some of these classrooms some of these buildings we're seeing carpet start to come up and obviously becomes tripping hazards things like that that was partly my question so the classrooms would be concrete we'd be moving to a carpetless classroom then correct okay so when you're talking about the high schools the polishing of the floors it's not just classrooms you're also talking the gym areas POS the basketball courts and stuff polishing all that stuff inside you're just talking main hallways in in each building in each classroom and not correct we're only talking about hallways and classrooms common areas we have had gyms at the K8 levels that's a different issue when the laminate floorings have went bad a new wood floor is extremely expensive and we have not went that direction because we can't we can't afford to replace one of those especially you know if a floor when and it happens over time they start to come up they warp things like that some of the older ones out there um at these at K8 schools at a high school you've got it we we we have to maintain a wood floor uh in those gymnasiums any more questions on this slide for Waring or uh we'll go into Roofing Roofing repairs and replacements for an elementary school is about $500,000 uh to a million dollars to repair we have 11 elementary schools that need it um so we're estimating apologize um you're looking at the elementary side right here the roofing side to it if you'll see the the cost up there the reason and we went conservative side on that remember if you're talking about an entire Roofing I don't know if you guys saw it Valley Vista what's recently happened there is that roofing project that's not you know just you know $500,000 over there that's you're talking about a few million dollars at Valley Vista s 7.6 million to 7.6 million in order to Place All Roofing at valy Vista High School that was an F sfb project as as far as I understood part of it part of part of it and then the district was involved with the other funding I think Mary Dell could probably speak more specifically the the roofing side to it is is that obviously Roofing is going to have to be redone over time some of it's repair some of it's less expensive some of it's going to be more expensive but a lot of times it's it's no different than you think about when houses get reshingled or redone it's a no different when they come in they read you know you're talking about the buildings as the over time and you're try you know you guys know as well I do living in Arizona the elements of how our roofs hold up so that's one of the reasons why we wanted to be very upfront on that piece but at 11 schools it's a roughly around 7.7 million is a is an estimate to what we believe in getting those done over the next five years then weatherization uh paint and ceiling of the schools uh the costs are about 300 Mill 300 ,000 a piece there's 15 schools estimated about 4.5 million weatherization to a high school $700,000 um total is 5.9 just to weatherize and seal the high schools and again this is a outre to fiveyear plan and so when you look at that one again I don't know if you guys have questions on that but that really gets into the care of your outside building facility um painting a large facility like that um and then when we don't paint when you don't provide paints to a facility over time and you guys would you know you understand that element when you see that it's not just for appearance it has to do with the care for that building and what's going to you know what's going to deteriorate over time I don't want to get into the MW or other things like that but things start to happen within facilities when you don't provide those types of care it's it's giving you where those schools are at and what the estimated time would be to to actually bring those up it's a few schools have been painted you look at the weatherization on here some of them have been and then we have many that are sitting out there that are going to be coming due now as well some of them we do have under you know we turned in applications to sfb and some other organizations we just wa it on hold right now sfb and'll go back to that sfb right now is uh kind of holding off on weatherproof andless it's an absolute emergency that's what they're currently um freezer and walk-in installations uh we each one we have um nine schools that currently need new Walkins or 170,000 a piece uh for both freezer and refrigerator so that price is for both together installed uh total renovation cost we're looking for is about $28 Million Just For Those line items for repairs currently that we are on that spreadsheet that we're in need of age of the schools next slide do you have any more questions on the renovations of the schools uh the next slide we're looking into uh adding two new locations for Shadow Ridge High School and Willow Canyon High School um both locations because of the distance between where the fields are and where the the facilities are is a little bit of a walk if anybody's been to any one of the schools yeah you can right so we are looking into currently adding two new facilities in two different locations on the uh each campus there um and we ALS and I want to let you know too if and I know Patrick's on the campus those of you have been on Willow's campus what we do right now to accommodate forward I don't say accommodate but just the worst way to put it but I'm just going to be very up front is that those are we we end up with with u porta potties out in those areas for people to use otherwise you know we expect them we do we I mean I know that's just a natural element but we you know we do have an we do direct people to use the restrooms and have make sure they're open in those areas um and uh you know walk along those sidewalks to get them um current Community restroom facilities the uh one restroom facility and concession stand at Shadow Ridge we're estimated $6 million the restroom facility concession stands at Willow Canyon $7 million tell them those are so high Todd uh it's it's mainly the sewer locations because of the locations of the new facilities where we like to put them is the sewer lines they are very far away so it's going to take a lot to get a sewer line Water and Electric are closer hardest one uh we also looking into renovation of restrooms and concession stands that uh diart high school and facilities at Vista verie updating what's at those two locations estimated cost for those for the high schools is $15 million we wanted to bring this forward to show that element of what you know because I there was plans uh when those schools were constructed but uh you know and that could have just been because of the budget and those things were not put in place at the time um but we wanted to very much bring that forward just to say hey that was on the table I thought we thought that was fair for this committee to at least present that forward because we did hear it we also you know in some of the conversations out there and then also like derer high school um there was there was mentioning um at one of our previous brainstorming about the the the bathrooms and the condition so we did make sure we provided an estimate as far as that goes for a renovation might be for Mary Dell just a question that since we do we're pretty much wrenching the Porta parties for every games whether it's football baseball or what not because there are no facilities what is that average cost compared to what we're going to be paying for building a new one as far as how much do we pay annually for renting the portapotty um I can look at that right now I have the I have the general leder system some let me look at that I'll get back to you that that is a good I I don't know what that because it's out there all the time so there must be something that we we'll we'll find out so just uh just an update and I'm speaking just for shout out because I'm obviously one of the coaches out there as well but currently the porta-potties after football season they all got picked up so Sports continue to run soccer fallball baseball other programs and and schools other communi needs if you will come out and use them Community Ed things like that middle schools currently there are no porta-potties at that location they've all been picked up so they're only there part of the Year during football season primarily and some other times they get picked up currently right now we have zero so that long walk that I'm talking about I'm actually going to measure it and bring you guys back a number that is a long walk and I've also we've played at Willow Canyon several times that's a very long distance and when you talk about grandparents and some other folks that don't maybe move as good as others we've literally gotten to the point where we'll during games we'll actually bring golf carts down to shuttle people back and forth if necessary we don't have to do that but we do it because we understand the burden that that could put on them so we are going above and beyond to get to that but it's still a long distance so this is a very big need thank you very much anybody have any other questions on the uh restrooms uh we're also proposing an upgrade of the auditorium it's one of the oldest auditoriums that we have in the district and it's currently original um we're up we're looking into updating the LED light to all the lights St all the actual stage lights and everything else to LEDs uh seating rigging which is curtains so forth and um the new psych which we do not have whoop sorry we do not have there the walls actually painted white um paint new painting in the building flooring and electrical estimating $5 million again an item that was brought up in if if you'll recall in our brainstorming session and so we wanted to make sure that we um we did some work on that and found out you know if you're gutting a building like that what is that inv evolve and um so you know an approximate cost we talking about a renovation and we're making a we're making an an estimate there and we looked at each of those pieces so that's one of the things I asked Todd to do is to is to give me some pricing to that element and that's what we came up with so the total we're looking for renovations that we need for facilities is $48 million on Renovations for that spread sheet that I gave you for all the repairs for the rization and Roofing and so forth and the renovations of the bathrooms and the auditorium just so I'm clear that 48 million oh that that assumes that sfb picks up nothing is that right thank you okay that is absolutely correct and and and ask asking about sfb we we purposely did it that way only because of the fluctuation we wanted to make sure it was fair to present it that way to you guys in that capacity but obviously that could be considered by the committee to say hey we you know if that was something to say hey we got to depend on that a little bit so we understand that and just following up on the question um to the vendor at specific across the district we spent about $20,000 on on those facilities but specifically at Willow Canyon it was about 6,000 last year that we paid I wanted to provide a full Year's amount so what's that number yeah 6,00 $5,999 182 yes question sorry I just have a question I noticed that Mountain View wasn't on here is are they not needing any facility updates Mountain View Elementary Middle School well I think that's a good a good question and I don't know if it got if it got cut off of there on the on the sheet we're not giving Mountain View any money no um I apologize We Will We Will what we'll do is uh when we send the minutes out we'll add Mountain View to the uh the chart I know that I'm not going to speak for it right now without me be able to see it and it's funny how you go through this that we had the whole we have a whole other document that outlines each cost of everything that was we were trying to summarize this for you guys but we do have that piece on there so we'll make sure it's on there so you can see it thank you for pointing that out to us yes thank you very much apolog thank you all right um and I think that's it so we're gonna actually we're gonna move on to our next presentation thank you Todd we're going to bring uh uh Jason forward this is our next item and uh Mr jger is going to be providing his presentation on the safety portions we had a long discussion in here before and there's uh uh some specifics to that and it should be addressing and obviously you guys brainstormed a lot so please ask your questions to Mr Jagger thank you cool well good to see everybody a couple familiar faces so that's nice and uh I too wore my holiday sweater it's indicative of what I got for Christmas last year which was coal um we're going to run through this I I get it that um safety's like that buzzword of the the last few years you know obviously for good reasons and so forth but I wanted to spend some time just kind of giving some insight onto why we picked the items that we did um what we do for safety through the district right now and kind of how we see that going forward um I know that a lot of times you hear things like you can't put a price on the safe of our you know our kids and our staff and so forth but unfortunately vendors can and and they do right and so that still leaves us with that gap of figuring out okay well how do we spend the money that we have or can get and so forth and what does that look like and and I'll get into some of the other points but I think is how do how do we sustain that as well and so we'll get into some of that um some of the reasoning the rationale that we go into and you know there's there's tons of groups like this hopefully some of these look familiar to you um for instance I know in one of the uh board meetings uh both this year and last year we talked about past it's the partner Alliance for safe schools uh it's actually a a large organization Nationwide that has a a checklist like lots of people do on the types of things that you could be doing to make sure that your schools are safe uh at that time we talked about the fact that uh there's about four tiers and you know the majority of our items are in that tier two tier three and then why we wouldn't do some tier fours and so forth again the whole point is is that we we look at all these things we try to say all right can we do more what are we doing is it it effective uh and then go from there and so when you look at most of these if you go back in your research you can kind of see that we we hit the mark on a lot of things obviously again there's opportunities for uh onetime money and and opportunities to make things better uh but this is in general some of the starting points uh that we utilize when trying to determine uh what we can and can't do for safety some of the other things I start to think about too is you know a lot of things uh these last couple years everybody's going into subscription based um programs and projects and equipment and all that and I really dislike that obviously you know it's great for onetime money when you can implement it but if you can't sustain it 10 years down the road because it gets too expensive to continue to pay those subscription fees then what exactly are you buying and so again I know that it's easier said than done to stay away from uh those but we try to do some of that we try to look at things that aren't overhead uh heavy uh again we already have Staffing shortages to implement some type of program that requires an extra 15 to 20 people to run it just doesn't really make sense for our district uh and then obviously as well I think sometimes you know less is more right when we hold our employees accountable when we hold our community accountable uh when we are doing the right things at the right times uh you know there's a lot of very easy things to do to make sure that things are safe one of the things we always talk about about our our lockd door policy and culture is that again it's fantastic right I can buy a door that has a iris scanner on it and you know fingerprint and all that stuff but then somebody goes around and leaves it open then what good did it do right and so so those are the types of things that we also need to consider to look out as well and we want to make sure that the community understands that we're looking to be responsible with any of the money that we might get for these projects and then layered approach right the harder that we make it we talked about I'll get in these next couple slides here you know we hardened our um our front offices we did some window covering things like that obviously keeping doors locked Gates locked the harder we make it for somebody to come in and harm us the the better right and so sometimes again it's not something extremely robust it's just you slow them down enough or somebody uh confronts them any of those stages in the game and we can prevent something that would be serious um so just again a real touch on some of the things that we've done and one of the big ones that's not up here is the um the SRO grants that we obtained through ad last year and the SSO grants that we obtained through ad this year uh and obviously those are ongoing for a few years and hopefully beyond that depending on what funding looks like um but just some of the key points on where we started and kind of where we're building from and then we'll get into um you know I believe you guys already got these on a previous uh presentation just things that we uh originally last year year before kind of things that we thought about that would be uh good ideas as far as moving safety forward and so then what I'll do here in the next few slides is talk about what that would look like how we would get to those those different things um and then there's a couple of them we'll touch on uh that we may already have solutions for and then obviously we'll have uh opportunity for questions on maybe why some things didn't make this list or or what other things we might be able to consider um so you know one of the things that we struggle with is is the maintenance yards uh the gates there and the part of the reason I say struggle is because there's just a lot of activity that goes in and out of there obviously maintenance um we have um all of our vendors that are delivering for for food services for um you know any of our supplies are getting dropped off and so forth and so we we end up having a balance do we give out keys to people who aren't um background checked that are working for some other company that are now accessing our our facilities and dropping stuff off and what does that look like you know do we have enough staff to open and close Gates every time something shows up uh do we have a system in place to where we could quickly access that key back if for some reason that person got in trouble and so so we talk about automatic uh gate openers I think it's uh it's a really important sector to this we see those left open a lot uh especially like even right now during the day if you don't know uh we leave them closed but uh unlocked because again we don't have enough staff to go open the gates every time somebody needs to drop something off or um there's a lot of reasons I won't get into it but currently that's the status uh and then obviously they're locked um all night long and through the weekends and holidays and things like that but having a system that would allow us to uh quickly identify we one of our camera projects uh from this year is's going to put them on all those Gates as well so we'd be able to see who's coming use a card reader or use some type of automated system that's what this would pay for okay so the approximate cost and this is for all schools yes ma'am and now that doesn't include future maintenance of these things that you will break down correct yeah we had a actually we did a discussion about a week or so ago we did put a little bit of a buffer in there to to account for that extended warranties and some costs but ultimately that cost would end up on on maintenance at some point in the future yes ma'am um next one is just kind of standardizing our key card system um we don't have a lot of key cards in our district we still have a lot of keys um you know sometimes that's a good thing sometimes it's a bad thing um but um of what we do have uh they're not necessarily all running on the same system uh and so this would be just uh enough to um get all them standard on the same software system the same Hardware um there's several different vendors that um pay for or I'm sorry that uh that install the the different mechanisms that have it open close go during a fire drill all all all those different things there two or three companies that do that and right now um we would like to get those all on the same platform so that way we can easily manipulate those doors uh remotely or just on on campuses in general um one of the things I put on there is that obviously would be fantastic to have card Ros on every door I think that's unrealistic at this point in time and just on a very low um cost basis it's you know about 18 million if if if I did my math right and so that's why something like this where we're just standardizing what we currently have uh for one million might maybe a littleit more pable uh the next thing would be is again looking at those areas throughout the district that maybe could benefit from um a card access on their exterior doors I'm thinking mostly uh for high schools but there's a lot of K8 and uh K4 applicability as well but right now in a lockdown obviously all of our doors uh interior for classrooms are locked and we expect those to be uh closed and so forth but you'll notice on the high school all of those exterior doors that lead to those buildings likely aren't locked because they're left open for passing periods for kids to go to bathroom all those different things and so in this particular model we have security guards that are trying to either go quickly lock those teachers or what have you and obviously that's not a safe uh situation for that staff either and so by again looking at those opportunities to add some uh some remote capabilities uh that's what this particular uh slide is about um we've I mean we're all human and we've lost a lot of keys over the years um lost stolen you know just don't you brok just don't know where they're at and so I don't have the exact timeline on when the last time we re keed the district was but to my loose research it's at least 15 to 20 years or Beyond uh so we're well overdue for a Rey a complete Rey uh and this is the approximate cost for that um and so again when you think about that possible 18 million to do key cards and so forth I still think there's a lot of value in Keys uh if the system's done properly um and maintained and tracked and all those different things and obviously a lot cheaper um one of the things that we've come across several times in uh the last couple school years that I've been a part of and and maybe it's not high frequency but it's definitely um high stress for the parents that don't know what happened to their kid when they got off the bus or didn't get on the bus or got off the wrong stop all those different things um so um we were looking at a a student management system and uh what I want to make sure that I'm really clear on because it's been labeled different things uh it's not a tracking system it's basically um let's just say I had a laser uh that went across here and so when I cross that path it now puts me in that zone right and then as soon as I come back out of that zone I cross it again it just knows that I crossed it doesn't know where I am within that zone or if I never entered that zone it just knows that I either got on the bus and then got off or I'm still on or never got on in the first place and so we look at systems like that that can help us and there is an opport opportunity to expand this into schools as well but for right now I think uh with the existing systems that we have on our buses we can Implement that fairly quickly um obviously with $427,000 plus or minus and um give us a very good uh opportunity to know again our kids getting home after they've left our our our um supervision at the schools uh and again as you can see it could easily be expanded to you offense each campus if you wanted to do that uh but we we're starting small with the schools uh this is one of the items it's very low cost after we started doing some research and I believe I've got a solution for this uh that we'll probably take care of this year uh there is an ongoing cost for it and there are other products out there that are a little bit more robust at the end of the day we're currently using clipboards to trct visitors when they come in and out of our campuses clearly not the best we can do um and so uh this was just one of the solutions that we found for this particular um problem uh it basically does a sex offender check it checks against any of the um flags that we have in our system as far as custody is concerned or certain pickups or anything like that um prints out a a sticker with your your face on it uh tracks it little uh Flags come off if he've been on campus for too long just little extra things that we clearly can't do with a a clipboard that we're well behind the timeline um just like with our uh control access with our key card readers we have multiple vendors who provide us lockdown systems and uh emergency response systems um currently because of the age of our systems um we're kind of being I don't know equipment out phased out on on one of those two vendors uh they're asking us to move to a different uh process we're more of an analog system right now with a lot of wires and things that have been run uh clearly the future is digital uh but the cost to transition to digital is is Extreme uh our other vendor actually has a dual system that's both an analog and a digital and allows us to use our a lot of our existing parts and is just as good if not better uh so I would like to again see standardization across that to see all the systems work the same way no matter where you're at kids should know this is what it sounds like when I I need to evacuate this is what it sounds like when I need to lock down and same thing for parents and staff uh no where no matter where you are on our campus we'd like to see that operate the same uh and have them function properly um this one's I don't want to use the word arbitrary because that's not a good word but um you can see I I I pulled out two very specific projects that we know exist um I know that as you go around the district um just for instance over here at Freedom there's a a chain link fence that's just to the south of the maintenance yard and it's you know it locks that's great but it's got like a four foot hole at the bottom you just you know go underneath and uh you know we've got that at a few different locations I know that the maintenance gate at Simon's the same way and so um haven't done specific research to know exactly what fencing needs would be required at each site but you can see that just looking at the two examples that are up there for instance Surprise Elementary they have an East wall that runs along a um a trailer park and uh They Don't Really maintenance their wall very well it falls down we're constantly trying to repair it paint it patch it all those different things um and so you know having our own boundary wall in that particular instance would cost us about $80,000 certainly if we're able to find that we would do that um Marley park has some some sections same way you can either walk over it or walk under it um because they have a different different type of fence uh around their perimeter uh it's a little bit more costly but that's that cost only represents about 60 to 70% of their actual fence line uh and it's you know $225,000 on so very quickly if you went to every campus and probably looked at a two or 300 section foot of of fence or did some repairs rust all those upgrades uh we could get to those numbers um also uh considering um you know things like do we do we fence parking lots do we do we make those uh better you know one of the things that we've been trying to do over the last couple years is encourage uh single point of entry and because our campuses are so open uh that gets very difficult and so again fencing some of those things allows us to really kind of push that single point entry uh so I think that this one to two is actually probably on the low side uh but because I didn't have specific numbers for every campus I left it at that um again just kind of goes back to consistency and making sure that uh First Responders or anybody that needs to come to our campuses can get to where they need to go quickly and know where they're going and how to get there um it's just something that all of the fire departments end up doing they do mapping of our buildings um however uh you know they do that when the schools built if there's any changes or layouts or or different things like that those need to be updated over time currently the district is not really have any of these Maps we rely on First Responders to provide those for us but in this particular instance here uh there's some bleed over between um you know our planning uh through Kevin our maintenance through Todd uh if we were able to uh map all of our current buildings uh as they exist now uh they have interactive where you can pull it up you can see the room you can do a rotate you can do all those different things but beyond that it's also labeling right and so one of the things that First Responders have asked us is like that's great we we like being in schools we like walking around and knowing the layouts but then I get in a classroom and yes I knew what door I was in when I walked in but I turn around I can't I can't remember is it 5113 or is it you know 315 whatever it is and so this is labeling the inside and outside of every door this is putting ada8 uh compliant and uh you know like reflective material on all the exterior doors so if I was to go in Building C uh you know East Room 2 whatever it is right and the First Responders behind me all they have to do is look for building SE East Room 2 and all those things are are are labeled out for him just the other day I was I was trying to get some information for Todd and I'm like oh yeah I'm pretty sure that's Building C and then I go over to will I'm like no it's not it's it's actually that you know and it's but it's hard to see them right I don't know if you guys have been to the campuses and yes we have a nice big you know letter or number up there but a lot of times they're not in advant advantageous places they covered by trees uh and so there's this is a new better system that allows us to do that uh the other thing is that you'll see on here is that there's an emergency management Suite it's another one of those subscription things that I'm not extremely excited about uh but there's some opportunities to do that one time get the mapping done get the labeling done uh you know you don't necessarily have to continue that program beyond that but it does have a hefty 180 up front um again I'm sure for those of you who have been on our campuses and just in our different neighborhoods we see that there's a lot of challenges with cell phone uh coverage with uh internet and so forth and our it does put a lot of boosters and so forth in to make sure that all our Chromebooks and so forth work properly but um again I'm still seeing a lot of issues especially at these particular sites um you go into Kingswood with a cell phone and good luck it's you know it's not happening right um Mountain has got some touchy spots at Sante because of it its location um so anyways uh those particular boosters aren't overly expensive but we do have needs uh throughout the district to make those better and I think this probably one of the last two so the communication systems this one of the things we talked with our security guards here recently um you know over the years schools have bought their own radios whether it's you know 10 of them 20 of them whatever it is and they' bought it with the funds that they had available at the time with whatever radio that I thought was you know most functional at the time but we don't have a single solution for the entire District so if at District something you know horrendous went down and we needed every school to know about it uh the only way to do is you know send an email send a text start calling people phone treat things like that obviously when um Towers start to get um uh overwhelmed with calls from the community and so forth we need other mechanisms that we can communicate and you know radio ends up kind of solving that need in a lot of ways we do have some challenges being that the radius of our uh distri is over 100 miles and so um that radio solution is still going to be difficult as far as needing repeaters and those different things uh but again I think having a single Source system uh that every will have a channel deck and you know every we'll know that you know shadow gets eight channels you know and k8's get four channels whatever is whole comprehensive system um I think would be beneficial and then lastly um you know this isn't necessarily an absolute need but but um again when we look at one-time uh opportunities uh the fire department came in and just like with our uh lockdown systems realize that they're all old and uh and not necessarily failing but they're probably going to be phased out in the next year or two and so the recommendation from the fire department is that we started to replace those found out that they're about $250,000 per panel uh and so obviously that's something that would either take us a long time to do uh one school at a time over the course of several years um or have this onetime bulk opportunity here um again I'm not great at math my wife's the accountant so hopefully she can double check these numbers for me um there's a range because of the one to two million on the fencing and then also taking out the ongoing costs versus the one-time costs um I you know I I hate to say this but I mean I mean I could spend $ hundred million doar but that's not the point right again the point is you know what's what's most functional what's our immediate needs what are the things that I think are going to be the best bang for our book which is also not a good term for safety um but you know our our our most highest chance for Success on that um but not discounting our policies or procedures and our culture that we need to continue to build at our district so um questions on safety can you just tell me what like a little bit more about what the fire panel is and what that upgrade or replacement like yeah so the fire panel is is that it's this it's this big box that's typically in the front office or nearby and it's it's just every single room that has a smoke detector every hallway and it just anytime that something goes off that's where they go to to figure out where those alerts come from and so it's it's that wiring that runs everywhere throughout the campus and that's what really drives up the cost I I can go to Home Depot and get you a panel for 500 bucks but it's it's putting it in that's the the cost yeah you guys are taking it easy on [Music] me well I will back out [Laughter] slowly all right thank you Mr Jagger yes I we know we knew that it was going to be a heavy night actually the last two uh meetings have been heavy information so um you know that's uh was a chance for us to see um exactly what those you know what the types of items things that were brainstormed in here we wanted to be very upfront in that element of of get you some good cost to that of you know all the items that were were placed on our flip chart so we went back studied those and made sure to bring that information in um this really brings us to our uh our fourth item on really a summary uh to the to the bond and override piece and and I will say that obviously we went over you know uh Mary Dell went over override with us and where we're at you know on the calendar for that uh we saw the survey side to that you know and and what they would ask related to that to get information the bond is a little bit more you know a little bit more in depth with that piece because obviously there was some questions obviously you can do on the survey we saw all the items of presentations related to that um and now we're talking about really the the summary of that so I'm going to I'm going to let maryell speak to that um at the end what we really need is is to to hear some some thoughts and discussion uh this is not a decision and action item this is really we need to hear collectively from the group uh some suggestion on what do you think based on what we heard from from Paul earlier of the the the uh the amount that we would even put on that survey uh to get a to get a good gauge a and so I'll let maryell speak to what we have currently what we've presented to you and then you guys can add to that thank you Craig so um just briefly I mean this is just a recap between the last two meetings the previous one and tonight's and so if you recall the bus Replacements was replacing those various buses to get us to update the Aging Fleet um just that amount that we presented this included both regular education and special education it didn't include activity buses it did not include activity buses and so um when we reviewed that information if you recall that was about 17 million and that would just get us to um replace those that are 15 years or older that would just get us up to up to current standards um the new K8 school as mentioned uh last time and then just again Revisited today the next two um you know 35 million and and 10 million so when we're looking at that bottom line the question earlier was is a high school completely separate and yes so this doesn't even account for constructing a new high school this would just be poisoning the district in in a manner in order to you know look at that towards the future this would just be to secure the land so that is something that you consider in the future facility Renovations was discussed by Todd tonight so that included um the 28 million I believe was the amount that we um discussed as far as the high priority renovation needs the that included the chillers cooling towers flooring Roofing weatherization Etc and then in addition that included the 15 million on the various restroom facilities that were identified as a high need as well as a 5 million for the DHS Auditorium upgrade on the Safety and Security is just what Mr jger presented right now so that would be the um full amount for all the various projects that he identified bringing our total to about $127 million um so that is the amounts hopefully we've provided enough data and detail um have been able to answer your question on that it is a figure that I feel like we've been able to provide sufficient detail and rationale on on where we're getting that figure from it's not a number that just kind of came out of nowhere I think we've been able to break down specifically a lot of these and so I think this is a time for the committee to have that conversation and see just in all of the presentations you've been provided what stands out as a high need is that amount reasonable on what we presented as being a high need or there's some items that maybe need to take a back seat so kind of opening it up for committee discussion at this point and I just one other piece I wanted to add to it is that as we work through the process it was very important to us that we took exactly what was shared in here and then we put cost to it and we presented just very transparently this is what if you went exactly what was all on the list here it is that that obviously is always up for debate you know and so what we're doing here tonight is really not saying hey this is the amount we're going on this is a chance for you guys to offer some opinions to what do you think we should say to the community what do you think that number that if you ask that in a question what should you do and so we'd like to hear those thoughts to that because I think it's really important 127 the bottom line that 127 million would be over that's total need right now but in theory spread over five years you said or what's what's the time frame for that M so typically bonds are repaid out over or paid out over another about 15 to 20 years is the repayment structure on those so when you let's say you're authorized to sell up to $127 million bonds then usually they have series of bonds that you sell kind of in chunks and so that's what usually you use to to um fund your various projects But ultimately then it's just like a mortgage you may have received the funds in order to go purchase it but now you do have a repayment process and that's about usually about 15 to 20 million or 15 to 20 years is the standard average for school districts to pay those back okay so here's my two cents and this is just my perspective I just want everybody to keep in mind the election in 2023 we just had it and by the way this is great work all this is good I want to remind everyone that Lichfield Bond passed by 76 votes Alaia Bond barely passed okay now dier is doing a much better work in construction of the bonds much more transparent in construction of the bonds than Lichfield and Alla fre ever did those bonds barely passed barely my I'm reading the Tea Leaves of the community it gets really hard to pass I think it gets hard to pass this Bond if it goes over 100 the further above 100 million it goes the more difficult it is for these voters to pull a trigger that's just my thought that's just where I'm looking at the voters out there in the West Valley um so just keep that in mind again that's just my perspective but the further we go above 100 million the more difficult politically it might be for voters to pull the trigger on this so all right thank you and just for context just um have the the results on the election so Lichfield Elementary there they did ask for a $100 million Bond it did pass 50.2% and then um I FAS was 197 million and it passed 51.5% so very close uh AAA was 197 million pass with a 51.5% yes and Lichfield was 100 million P 50.2% yes a absolutely and I think that that it that information is needed the other part um I just wanted to remind everybody because I thought it was really important what Paul said earlier because it'd be nice to say when he said well how about 90 how about 100 how about it'd be nice actually but obviously that's not you you can't you can't play that game because and he explained that and I don't want to get back into that but I think that that's why we're saying that what number based on the two figure three figure I think is a really important point for the group to consider I think for me like all of these are key points and it just seems like they all came due at the same time so it's not like we could push it off four five whatever like they all just came do at once and I don't feel like we can get around like we need this for the kids like I don't feel like we can get around this is just it just came do all at once not not like years good point I think something too where D is unique is when we look back at that timeline of when we were going through the hyper growth we built them all at the same time so when you're now at the 1520 year it's all at the same time yep um I also think about one of the first meetings where we talked about the budgets for all of the other school districts and how dart's done a very good job of paying off their bonds now I think the money here is great and it would be great to get the high school land I don't know if there's a representative here for Sante but I know eventually they are they are going to need a high school and you know getting the land is one thing but if it means if they can't get the the the you know the money for what are they going to do pay for more buses to ship them so I think I honestly don't have an issue because you're right everything is coming due we have to get all of this paid for but I think maybe even pushing it so that there's enough money to make sure that there is a high school and I I was going over the notes from the LA I was didn't see the last Mee but I saw how much growth there is in a Sante so I think that making sure that there is a high school up there would be a priority so I did talk to the principal at the assanti school I do live up there land is going real quick up there so there's not much that's left there to be purchased so now would be the time to buy the high school land she's also concerned with the k through eight on Elementary I don't know if it's passed through the school committee yet the um the re bordering of the um of the schools that they are overflowing with the k through eight um in that school they do need another school and within five years it's not like the high school's going to be built or the elementary school's going to be built in six months it's going to take time so the Band-Aid fix is only a Band-Aid fix until everyone has moved in the development and everything else um and the buses I think they need that too because they are going a long distance to get up we actually they do have students in the Whitman area so down 60 so they're even picking up people that far so um I think that everything on here um should be on here um you know as for pricing I mean you guys came up with the pricing so it's nothing I don't think that we can really negotiate with on on how to pick it unless we're taking something off of this list and I want to yeah Patrick I'll bring it over to you just a quick couple comments to those pieces um the the uh the boundary uh piece is being is being proposed and looked at very closely right now as as far as that element so there is movement because of the overflowing of a Sante Preparatory um and you're correct in that piece I I did I'm going to go and interject this part right now on January 20th I think you open the door for me on that one but on January 20th is a Saturday that we're going to be sending you the information on is our morning uh field trip day that we're going to send all the committee members meeting here getting on a bus I will tell you that right now we have planned to go see the buses we want to show you our bus fleet we want to take you to the auditorium at daer high school we want to show you the failing uh chillers at Marley um we want to show the walk at Willow we would go to Shadow 2 but we just feel like you know we're we're we're strategizing and and I think you know there's other pictures I think you measuring it will be great information to announce on the bus and then um and then we're going to go we're going to do a little bit of a we're going to show you what it's like to get up to Assante and that field trip from Willow to Assante you're going to get to see that from that area and you're going to get to see some of the areas around Asante um as our field trip so a couple hours to do that and then back here to get everybody on their you know so it's a it's a we basically have it set up is around 3 to three and a half hours fulltime total to make sure it's and uh and we'll take care of everybody in that day but wanted to mention that I also wanted a second thing is I wanted to mention that um you know things that I you know when I when I was working with with uh Mr blutter on the pricing of elements he he kind of looked at me each time I said how much stuff cost he's like yeah yeah well you know much cost is going up because we all know with what's happened in the construction industry and the in you know how much that's inflated but we know that we we didn't we're not presenting it that way to you guys though we're showing you what the cost is as best we can and being as conservative as we can with the cost you know we could on there the only one other comment I wanted to make too is that again we're not making a decision and so it it it could be it could be advantageous as I'm hearing some people talking here um and I know we still have more comments to get to if you if if you put the money on the survey that's low and you get a great response that's the number you WR if you a little bit more of the crystal ball and I don't know is if you put the money up there higher and on the survey you don't get as good results but you still want you know you're like we still got to do this does that give you indication to go lower so I'm I'm thinking along those lines of how that might be perceived so it's just something to consider okay so you're literally segueing what I was going to mention so I was thinking the same thing here's my question to the to the committee members what are you going to take off that list right which is kind of what we were getting at I'm G to just speaking for me just Pat that everything on there is important I mean there's literally every single briefing we got there's not a single one where I'm like now yeah I mean that could probably wait there just really isn't everything's coming to at once I think a reasonable voter if you will will get that I think they're going to understand and when I'm hearing the numbers from maridell and other about how much they were asking for yes they barely passed but at the same time I do agree that we're putting together we're doing a good job putting this whole thing together I mean hats off for the the research behind this and the detailed agenda I just wish there was a way that they could take what we've all seen and each individual voters say dig this and here and then they have oh okay now I get it as opposed to you know just a a quick little short overview so personal opinion me I think everything's on there is necessary I get the number over the 100 million thing I do agree with that but at the same time I think it's easy to understand the growth and how much we're exploding around here I think that 127 number is is a decent number all things considered Pat's opinion I have a question in regards to how much information um the community actually received because we've seen an abundant amount of information what are we able to share with the Comm community in terms of what we've learned because everyone is not going to be at a board meeting to get the information so how does that information go about getting out to the community it was funny you were saying that because I'm hearing over here we can can we get can we get our our yes our our public relations and Ryan's genius to make uh uh to make us a commercial I one one thing aspect is is that there's this this meeting is obviously being streamed any information you have you have the right to share okay that's one part of it um I think that's something that we will take back um and I think it's something that as as we debrief at the end of this presenting to the board I think that's okay to even say that in your presentation you know that this is what we stud we we we want a way we want to have ways that we can share the information with the community and and that could be that we we task at hand take it to PR you know and and say hey how would we best do that um and but all of you have every right to share information the most important thing and and and I've been doing this now for 29 years is that it's an element where you know I lived in Arizona my whole you know my whole life and watching the the schools of communities if you don't do this as transparent as possible with your community members and and be very and be very you know what what we've done is we've been Frugal in how we've presented I know that there's there's cost of this stuff but we're also saying this is what actually will help in the needs of making sure that these these buildings can operate and and we're going to be able to get our kids to and from safely and and make the you know it a it a great experience for them uh in our community so that part that part is important to us um uh I I've heard from a lot of people in here it's not something we would take a vote on but I would ask uh in in general as we talk about this do we feel comfortable in this putting that amount of 127 out there and seeing what the survey says if we don't get good feedback I I I'm with you Johnny I say if you don't get it it's G to tell you like hey and and they saying but we still have need guys are we really going to back that off and maybe that's the that's the work of then of the public you know publicizing it and doing some of that effort here you go something for the pr like maybe doing the school construction map and just kind of outlining hey this is why we're asking for these things some of these are this many years old and can't wait like I think putting that out to the public will give a better oh okay that's why they're asking for that much I think just some visuals is always a good thing yeah and right right and and we do have a bond and override Committee website page that um it's a link to just the process and the timeline all the various um meetings that we've currently been holding the ones in the future future scheduled but um we can certainly talk to our PR department is it a good idea you know it attaches the meeting agendas but we don't necessarily have the presentations attached to them so would it be a good idea to go back and insert you know PDFs of the various presentations that we've discussed with the group under all of those different meetings so um because otherwise you have to then go to the actual streaming video rather than looking at them okay good feedback you talked about in terms of the fact finding you talked about the bonds that were voted on for agaia and Lichfield do you have information on the percentages of their schools that graded at an a level so for ours it was like 18 so I'm just curious as to what their percentages were as to compared to the diart Unified School District I think that could also help go a long way towards convincing the the the district to approve the bond yeah the information is um publicly available I don't have that um I just have the actual override or the election results but um again I think it is just really telling your story as a district and really just um publicizing yourself and really speaking because if you're not going to speak well about how great you are who will you know so I think that is part of like a great job that daar does and we can certainly work with our PR department is as the message goes out this is things that maybe people don't know is kind of that elevator speech about dard and really this year to have 18 schools and be an a-rated District that's not something our neighboring districts necessarily have so it's it's a great thing the things that we've been able to do with what with what we have is is awesome I I think that's I I would I would reiterate that point um and I will tell you and I've I've worked uh very um very extensively with bonds and overrides over the last 20 years um in this type of capacity of ways it hasn't been a daer but I can tell you that the one number one thing that I think is extremely important in that element is what you said you have to and I'm going to say two things number one is it's what Mary Dell showed at shared at the beginning of this whole start of the the committee is you need to show fiscal responsibility of the district and that money is in the classroom and number two and number two you better show your schools are successful and and putting the a ratings out there is extremely important because what Paul shared with us in that survey element was he said hey people look at perception of education and they might have but then they'll talk about their own school and their own community and that's an important thing too because people have to feel good about their own school and that's how you know that's really goes a long way in that process I agree with a lot of what's been said about I don't know what I would cut from this um but my question is so the 10 million for the high school land what would be the plan for actually building the high school if that money isn't included in this Bond I can tell you maryell nope you do it because I think you've you've done it before so you've been involved in that process how it works from the state level well yeah so once you it it's an entire because again it goes with the sfb and whether or not we we meet a certain point of do we um have the capacity or do they think that we already exceeding our capacity in order to be able to fund a school and so I know that we've done a great job of submitting when we submit our Capital plans of are we getting to that point because again as as was shared at our previous presentations it's not necessarily as a they look as a district overall do you have capacity not are you just bursting at the seams in one area so that is something that we do provide just estimates on what we think our our student enrollment is going to be and so does that trigger for their for them to be able to supply and fund a school and so we are certainly looking at that and applying for that and um you know if we eventually get to that trigger that would be something that the state could be able to provide um and we look at that as a possible Source but otherwise when if State doesn't provide that you're again looking at a possible Bond so there's um you know a couple different financing options there that has happened is is that schools school districts have been in that place where they've gotten the land they're busting they're busting and then they did not get the assistance from the state and then the district had to make another decision do we ask for more money that's not the way you want it to be I will tell you though in the conversations is that SF B one of the priorities is when you get to the high school conversation in an area it's usually because was there was such a demand for that that's that's why the the funding usually is is that districts are more strapped with usually coming up with funding to take care of K8 the smaller buildings versus a high school which is much more of like a city and and there's that element that you have to consider like we talk about 10 million for land it's not this the I think Shadows 55 acres and uh daar High School is 61 61 ACR is maybe it's 59 I don't know you know what I shouldn't I shouldn't sound like I'm an expert on the land but there you're you're talking about land in that area as we heard is very hard to come by we have talked to the city you you know and you're looking at some places that might be that we might have an opportunity for as we've looked at Adam and you're you're you're talking about a much smaller much smaller number of acres and building up is what would happen so that'd be their side but to answer your question you really do I mean there's there definitely is a need that's presented in that Community up there right now with the with the growth I I do believe I parents are parents are we're hearding it from Assante and I mean there's that's hard that's hard when you tell them you know your kids's been going to Asante for for the last you know five or six years and you know and then you may need to be bust over to another school next year because we just there's no room so I mean those are just me that's just the reality and other districts have dealt with it before so and I know that's just I me I say it I don't mean n a lot about it I'm just that's a tough one for parents so all right um can I can I get any I need to hear if there's anybody we want to make sure we we asked that one last time is there anybody that's a osed to the number of 127 going to the survey that's just for the survey purposes is there anybody that's opposed to that thought process at this point and just get the info all right we will take that back to Paul and I obviously I'll take that to uh to the superintendent um and then we'll be meeting just briefly afterwards on just because we have a board meeting this Thursday we'll want to uh to be to be able to share with with the board some of our conversation from give him a summary so so I think at this point um and I'm over again so Mar Dell keeps adding up the minutes um I need to ask for a motion to adjourn and then when you say you motion if you could tell us your name so that I can't see very well right now I think I'm getting tired a motion to adjourn Jason's motioning to adjourn Randall seconding that that we can adjourn all in favor say I any opposed thank you guys very very much for your help tonight and commit and spokes people you can say back for just a minute

game's locked all right we'd like to welcome you to our regular board meeting it's Tuesday December 12th 2023 at 6 p.m I'm calling this meeting to order and thank you all for being here who are joining us live and as well those on the recorded or the live uh version of our virtual version thank you we will now call for the moment of silence if you'll join me in standing and then I will follow with the pledge [Music] please join me I pledge allegiance to the flag of the United States of America and to the republ for which it stands one nation under God indivisible with li and justice for [Music] all thank you if I could have Miss Wilson please call roll Mr Chad Thompson here miss Lorie wood here Miss Sheila ug jetti here Miss Rhonda pagee is not present Miss Jill humph here Madame President all you have a quorum thank you very much board members that will take us to 2.01 approval of agenda is is there a motion so moved thank you Miss humph it's been moved is there a second second thank you Mr Thompson it's been moved and seconded that we approve the agenda tonight all those in favor please vote by saying I I any oppose with nay thank you that passed 4 Z Now we will go to our superintendent recognition Awards Dr McCord thank you mad president governing board members we just have one recognition tonight but it's an important one so uh if you join me in front of the Das we'll start with that [Music] one well good evening and for those of you that are out there it's not a packed house tonight it's the last board meeting in December and it's usually not a packed house but what we do have is we have our Desert Ridge High marching band is that correct all of you come on up Stephanie you too so stand right up over here no pictures yet and we're going to uh we're going to brag a little bit about you is that okay and you correct me this is always second third hand information so Stephanie come on over here cuz I'm going to let you talk a little bit too I know it's that's what happens when you're given the gift of time and you're the only one um um so tonight we have five students from Desert Ridge High our marching band and you have won the AZ MBA Championship 3A with highest scores in music performance visual performance and general effect and auxiliary and the aboda state champions division 2 with the highest scores in music performance visual performance General effect and auxiliary is that correct give him a hand Stephanie if you would like to talk about uh marching band these students as well and then have them introduce themselves that would be great well how about I let them introduce themselves first all right uh I'm Jesse Rogers I was one of the tener players and a section leader I'm Samy I was an alto sax player and the section leader I'm Dylan Tenny and I was the section leader for pit and I played the mara my name is Charlotte bman I am the thirdy year drum major uh I'm Nico and I am the flute and pick section leader and I play flute and pick I'm sorry what did you ask me to talk a little bit about uh their accomplishment and just your thoughts on the season uh for those of you who don't know but I think most of you probably do that are marching band they they work just as hard as Sports um constantly there at school working hard um they we we had a great show this year they they I hope fell in love with it the concept for those of you who don't know where just everyone's looked back on school it was called yearbook memories so it was a nostalgic look back at um when we were all in school those little moments I I kind of say like it was the what is it Christmas Story the one was the don't Sho your eye out that one you kind of that that type of look but at with school um and the kids worked really really hard I was very proud of them and you know we just want to go out there and do our best and it just it turned out well for us and these kids were and all the other students worked really hard you know Stephanie you said something at the beginning and and how hard those in marching band work and and when I was in high school I had no idea I had no clue I didn't play in the band I played Athletics um but when I became an admin ministrator 25 years ago at Gilbert High and I watched those kids practice then I looked out on the football field and I saw those kids practice and honestly I didn't see a huge difference between the two and the amount of time and effort you guys put in I think just goes unnoticed by the general population but just know all of us here we notice we appreciate it and we're very very proud of all that you accomplished this year so please give them another hand if you guys would shake hands with the board and then we'll take a photo is that okay here you go I'll hold on to these while you guys congratulations congratulations nice work congratulations well done conratulations all right it as close as you can and then we'll fill in the gaps these two that yeah congratulations again thank you guys for being here Madam president that concludes my recognitions for this [Music] evening thank you Dr mcord and Desert Ridge High band we appreciate them coming tonight that will take us to 4.01 Dr mcord superintendent report thank you madam president governing board members uh I'd like to introduce somebody we have one of our students Senate students here stand up McKenzie Adcock from GCA thank you for being here you selected a really good meeting if you've got things to do tonight this could be a quick one are you a junior I am how long have you been at GCA well welcome back we appreciate you and thank you for being here tonight thank you all right good evening again and thanks to everyone for joining us uh we'll be honoring over 30 of our 25-year employees on Thursday morning In This Very Room uh they will enjoy breakfast and be presented with the plaque signifying their 25 years of dedication to education as always this is one of my favorite events and we look forward to honoring all of our administrators support staff and teachers who have dedicated their lives to children on Monday December 18th at 10: a.m.

good evening we are here today for our committee of the whole for Creek Monique School District 2011 it is Tuesday December the 12th 2023 6:30 p.m. we call this meeting in order can I have a roll call please sure Mr alre here Mr gagles here M rup is here Mr swales here miss s stumbris here Dr Hall here president Brown here like us to stand and citing the Pledge of Allegiance led by board member Mr Alex gagos followed by a mission statement read by Dr Hall I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible liberty and justice for all our mission statement is to empower each student to positively impact the world for a bright new future thank you all right open TR trth and taxing taxation hearing motion get a motion you need a motion yeah okay to open all right can I have a motion to open the truth and Taxation hearing so moved second by Alex second by Nelson any comments if not roll call please Miss I stumbris I Mr swales i r is an i Mr GEOS I Mr alre I Dr Hall I president Brown I okay okay so Brian look like you're up yes sir good evening everyone my name is Brian Johnson I'm the business manager for the school district um going to go through our truth and Taxation hearing this is the same information that was presented last month we just have to go through it again um so if I start rushing or anything please feel free to Slow Me Down ask questions we'll start with definitions again equalized assessed value this is the amount that you pay on your property taxes in Will County it's a third of your property's value example of a $150,000 property your eav would be $50,000 the tax levy is the amount of money we request from property taxes and that's split out through the different funds the tax extension is completed by the clerk they run through our request and they extend to us the amount they agree upon and then the tax rate is the percentage that we will charge to get to that extension um the tax extension can increase a maximum of 5% or CPI whichever is less CPI for the year was 6.5% new construction and tiffs rolling off are not included in these figures if a levy is more than 5% of the previous year which ours is we have to host the truth and Taxation hearing um we have to publish everything in the newspaper which we did last week in the Tribune and then once everything is approved we'll have to file it with the county clerk no later than December 26th which we're scheduled to do that the morning after the board meeting next week and then here's just a historic view of the district's equalized assessed values which have been steadily increasing which then inversely the tax rates have been decreasing and that's just because the more money we have it's split out a little more equitably so people can pay a little a little bit less on their taxes um here's some data we used to determine the levy again the Consumer Price Index unfortunately were capped at 5% last year the CPI was 7% this year was 6 and a half% our equalized assess value of all property throughout the district is 87 m91 12,000 which is a 45% increase over last year which was um just under under 773 million our new construction increased by a little over 57% from 7 million to 11 million we don't have any tips rolling off this year so those are both zero and then our annual Bond payment has stayed the same at just under $12 million here is a historic look at what we have levied previously um we always increase a little bit each year so this year our total request is an increase of just under 11% for our operating funds and just under 9% for all funds including Bond and interest which again we we balloon our levies so we intentionally ask for a higher amount than we will be allowed just to make sure we're not missing anything and we're not leaving any money on the table when it comes to our revenues for 2024 and then here is our historic tax extension again this is the amount that we receive from the county 2023 is estimated at just under $49 million for operating funds and about 6 and three4 or 60 m750 th000 um so that's just under 9% increase over what we we received from last year's Levy and then again these are just the rates broken down by fund of how we collect the funds when we collect the funds from the county we split the money according to these percentages into the different funds for our revenues then here's just a quick chart of what our proposal is and how that would impact homeowners at homes valued at different rates for example a home valued at $100,000 our increase would be just under $50 total which would be $4.7 per month um just including that to help kind of explain sometimes people think their budgets monthly rather than annually and then a home valued at $250,000 their total increase would be just under $125 which would be $10.41 per month and then here's the important dates for our tax levy today is our public hearing next week will be the board's vote to approve the levy and then December 26th is our deadline to submit everything to the county clerk and have it approved which again we're planning on submitting that electronically on December 20th and with that I'm happy to answer any questions anyone may have yeah Brian back on that page where you show the amount of Levy request year-over-year back yes from the 49280 to so if we're capped at 5% how do we get from you said that was an increase of 11% again that's because we balloon so our extension will not be allow to be above 5% but we can request any amount we want okay and that's we always just ask for more than the 5% to make sure we're maximizing our revenues allowed to us okay so it's the extension that gets capped it's not the correct Levy so to speak correct okay Brian the 20232 with the new construction did we ever figure out where that new construction came from we talking about $1 million so we aren't sure the specific property numbers that make up that 11 million but we did some research just how the assessor defines what's new property and it's basically it goes off of building inspections and certificates of occupancy once those are given to businesses or builders and then also real estate transfers and closings on new property those then get put on the books for the county they then calculate that total new construction number and they provide that to us so I don't know if we can request to get individual property numbers that are made up of that 11 million but that was the the general knowledge we were able to quickly look for okay I just know personally in my neighborhood a couple new homes got built this past this year so I'm sure that's included in this value I was just curious to see if there's other new homes being built in other Villages so okay cool that 11 million that's the eav right so it's really like more like 33 million of new construction yeah that makes sense yeah yeah a third of it or 36 million right which is a lot yeah and and one other question I I just heard today a lot of stuff came out with reporting inflation inflationary numbers and things like that and I didn't quite catch it they said what CPI is trending at do you know because we're going to base our next levy on CPI that's going to come out in January so that's right around the corner that kind of give us an idea what we are going to Levy for next year do you know what that CPI is the November 30th numbers I've seen we're around 3 and a half% wow okay so it has been coming down you have 3.1 today Okay cool so we could kind of look at that number I don't think too much is going to change over a month it could be a little bit so we know we not going to be at a cap of five that's what it looks like so okay great any other questions board members all right thank you thank you Brian you passed another test all right now um I'm going to open this up for any public comments on the truth and Taxation hearing only anything BR none all right I would like a motion to close the truth and in taxation hearing so moved second okay that was move by next Nelson second by Alex okay any questions if not Madam SEC secretary roll call please Mr Al I Mr gagos I rup is and I Mr swales hi Miss stumber I Dr Hall I president Brown I motion passed do we have any public comments all right no public comments any board updates I do um so Nelson and I regularly attend the First Responders and safety meetings that happen for the district and so just to update everybody the evolved security system will be in place for the official opening of the bridges um January 8th will begin the school resource officer full-time assignment at the high school March 18th approximately in there will be the official use of the Evolve system at the rest of the high school so just before spring break they'll begin rolling it out so then shortly after spring break or after spring break it'll be like full on so everybody knows how it works that's it okay thank you all right great update J feel good thank you any other updates that we had the uh 90th annual uh joint conference uh in Chicago uh I was there for every day uh it was very uh very informative uh lots of great speaking um I saw almost everybody there at least once um and uh had a great time on Thursday uh Thursday was really fun um that's about it great what happened Thurs Thursday Thursday was the uh Equity immersion yeah and uh so that started off um with a bang because uh it it was just all day event and uh there's a lot of uh uh vendors there and and good speak out uh table talks and uh a lot of good presentations so it was awesome including doc Dr H's wife yeah yeah gave a great great uh presentation as well all right thanks Alex and I we got some old pictures of them all floting around and I think Alex I think anything you wanted to know you could went get answers at that session right yeah most part I L I was going through I said Alex what to do excellent yeah had a good time on Thursday anybody else want to chime in on anything any updates anything on the conference would you like to I'm not going to put a gun to your head but if you want to share something with us I'll say the conference was good um a good time a lot of good speakers um a lot of good workshops um I think as far as what's going on in the district athletically I think I mean I've got to see our boys play a few times this week haven't seen the girls yet they're doing great um lot really competitive um didn't win all the games but they're a lot better than they were had been and our seventh grade girls they went down state I mean I don't know if people were going to mention that maybe I was but that's okay you can mention it again yeah you can mention it again so I I really like uh the job that um Mr keki and his team are doing um they are they are they have really changed things and I guess the next thing hope is to get wrestling at the middle school and soccer and I mean it it really is good for our kids so yeah we have new bleachers going in at the middle school which is going to be I was going to let you say okay well we're excited about that they they needed them yeah the Middle School gets a lot of stuff that's good they need it they do excellent great anybody else okay there's a few things I would like to keep my my not he's got he's got a notepad yeah all ready just in case all right uh I attended the the turkey I think you did something too that's turkey try right sh come on I did yeah I did something called run for medy um it was a Nickerson Family Foundation they give scholarships to high school students from un University Park yeah yeah I did that 5K um all right it was really nice excellent you represented thank you for those kids University Park I appreciate it thank you uh did you come in first or last probably I was I was one of the first Walkers oh you one of the first Walker yeah there were some Runners but I was the fastest Walker that's sorry you kind of yeah competed with me running uh I can't do that anymore well that's two of us yeah I got out there 7 o'clock in the morning on Thanksgiving day and never thought I would do that and I thought my wife was crazy asking me to do that I said who does that and she end up not not going and I end up going so but it was very very well put together right here at her Heritage Park by the Creek Running club so that was a good event and gentel assistant superintendent please help me out I I attended a project dealing with Early Learning tremendously well a lot of our staff members that have occupations here in the learning in the early learning category so kids what does that what does that active stands for again that's all right I didn't write it doubt but that's all right don't I don't mean to put you on the spot because I thought thought I had it WR now but I am so looking forward to I mean that program as I see it is Johnny on the spot for getting our kids young kids engaged early in the process mothers you know that's having child childbearing mothers and all of that getting them engaged I look so forward to that it was a a tremendous success in my opinion that that first meeting so thank you for inviting me and I really stands for the kindergarten individual development survey there you go yeah okay I'm not going to write that hold down but I I put something there so I can remember okay that meeting was great and Then followed up with a well after that one of the teachers was in there I was able to that was I think a Friday and that Tuesday I was able to that was the global giving day I if you recall that so I was able to go to B kindergarten class and I felt like a start they came out and when I came in they the kids kind like I'm like who am I they I mean I need to go back there if I need some love I need to go back there but I was able to give a love token to the teacher and I I just felt so so privileged to do that to be able to be in a position to give and then we had this Grand Finale I don't say Grand Finale the kids with that acronym the summit actually had a summit with various school districts at the Tenley Park Convention Center on this past Friday and everybody I think knows me there right jentel for whatever reason that was a hit to looking forward to that program coming to fruition it was on it was on a stall because of Co I believe now it's being kicked in full gear so I'm really looking to for that program to go Full Speed Ahead within our district more to follow on that and I'll share more information with the district and also How Could You Forget How Could You Forget the rooc ceremony Awards that's right excellent I learned how to March a little better to my wife orders okay so that was a excellent excellent I think uh our secretary has been there a couple times so to see that that was my first time and I think it's one coming up again something to that effect I saw that come across our plate we just had it pass and review I missed it I missed it and it was well done all right well done well and again there's so much I can talk about the the tripley conference and I apologize to my colleagues for not being able to make it to your firms dinner got a little caught up in time and we I think we moved that date because of the light show is that why yeah yeah but you did tell us about lighting up the Christmas tree that was like terrible it was millions of people that came down for that event in fireworks so lessons learned that was on me Lessons Learned so I'll make it up to you guys and again that session went to multiple multiple I end up actually communing actually coming back every every day yeah using a train no more driving for me using the train and and again it was it was an excellent conference and one thing I got a I got a lot of things out but one thing that stood out was a session on the superintendent and how we as a board could help her succeed or him succeed and that class has standing room only so but we're doing a lot of the things that they recommend and one of the things that can stand out is for the boards to not only recognize use a superintendent when you are successful but your cabinet as well okay and from that it even trickled down to I'm big in rewarding acknowledging people acknowledging teachers students all of our employees in some way okay and last thing here this was this this really kind of of got me here I went to a board president Round Table session and each table had to pick out something they felt was a topic for discussion and our table actually picked out board cohesiveness this board acting One Voice being together one team and then we spread out and went went into sessions on whichever table you want to go to it was about 90 districts represented about 10% of how many districts we have I think we have about 190 180 somewhere around there and the one table on board cohesiveness I was the only one at the table so in other words they didn't see that as a problem and I talked to a couple board members a board presidents after that they said as long as we have four majority of votes that's all what matters to us so they didn't see that as a problem having a team having you know not just yeah yeah everybody's not going to vote together on any issue but having a team and you know is dear to me now that I seeing things from a whole different perspective is there to me in this seat to have a cohesive board so that's all I have I think that was enough and I dropped the mic all right going to administrative updates superintendent and I just want to say I did add in the superintendent if she can start moving forward and we have so many good things to talk about our district and I would like her to if there's no objections to any board members to say something that we not just say identify at every meeting a good news we have enough bad news to share that's not a problem okay but a good news okay I identify just three top areas that came to mind um as Dr Hall alluded to we wanted to acknowledge our seventh GR grade girls basketball team uh this was just started the middle school for this year um they beat uh M hoyya and Seymour 46 to 31 on November 29th and so they were able that was at the sectionals they were able to advance to the IESA uh State series um this is really the first time in history that the girls had gone down they rated as top eight teams in the state for the 4A seventh girls basketball team team so we were really so proud of them this was their first time going down the middle school did a really fabulous job of recognizing the girls before they went down there was a big parade uh they went around the whole school um I was I was I was at the tail end of that parade but the parents came out with the flowers and so forth and they did it this year because the gym was torn apart with the with the bleachers but this was probably a really successful idea that they had and they said that they might consider it again because the excitement of all the kids coming out of their classrooms and watching the kids come down was really powerful and the the parents just felt um so proud of their students you know their children as they were able to go to that so that was really a special time that we had there uh a couple other points um again Mr uh kcki and the team are doing a wonderful job we really are trying to elevate our our program and highlight some of the good things that are going on so I just wanted to mention that we are now going to be live live streaming all of our home basketball games in the winter and volleyball in the spring at the high school on a site called huddle TV so we're really excited about that because not everybody can come out to all the games and certainly there's a lot of interest in what's going on um so we want to make sure that people are aware of that excellent we're also in the middle of of live streaming um at the middle school for our Indoor Sports as well so that's moving along as well so we're um trying to offer that some other things that we wanted to highlight uh just this morning I was over at um uh University Park Village uh to look at some of the rooms we are getting so many donations that are coming in we can't even house all of them we are going to be planning a popup event for all of the community of of our district but we needed to go outside the district to actually have it because we didn't have enough room here to do that so on January 16th 17th and 18th from 10:00 to 1:00 we're going to be hosting a popup food and clothing for all of our families and communities we are looking for some volunteers um we are even looking for some staff of our members that can go out maybe on the lunch break to help out but if anybody's interested in helping us out you know we would certainly love to have the help 10 to one 10 to one correct and it's going to be held where at the um 90 what is it 90 okay that's and that'll help many of our families that can walk there and to get supplies and so forth and we're going to be donating or uh giving information out in Spanish to all some of our apartment buildings to notify them as well as you know getting the information not through social media so that'll be coming out shortly that's going to be in January yes January 16 17 and 18 okay 16 17 yes yeah for three days okay when is this Mar Luther King birthday the 15 is the 15th it's celebrated on the 15th yes it is okay and that wasn't on my notes but we are actually doing another one of our youth Summits that day we're doing it for our uh young men and our young women and so we're we're putting that together I'm meeting with the community Mentor group Thursday it'll be at the high school again and again overwhelming support for this yes is this um our bridges program we are so excited to finally launch our bridges program our PR program MEC currently known as MEC will be moving um over to the new Wing uh on January 10th uh just a few just this last week we had the current students come over with the classroom teachers to tour the facility they were very very excited about that we had some donuts for them and um you know just a lot of really good comments that students were January 10th yes what's janary so so so the students are coming on the 10th we are going to do a ribbon cutting ceremony little different on the 9th yeah so want to let you know about that but the students will start on the 10th so when we come back after break what is it the eth um teachers will have an opportunity to move their things in uh get settled in they're going to have some PD then the next day on Tuesday we're going to do a ribbon cutting ceremony and that's what you're all invited to now because we don't have an open gym really ready yet we're gonna have a smaller invitation and you'll notice we're doing it at um what is it 130 1:30 130 230 2:30 very small gathering we're inviting you know just our local districts our our Mayors our trustees uh for that because we don't have a lot of space to house them so we'll do ribbon cutting our students will be there and as well as our parents that can come will have some snacks some appeti tour of the building and then the students will then come uh the next day um we're going to do a larger ceremony where we're going to ask you know um U more representatives to come in a broader sense probably in April where we can have it in the gym and will be more of an open house uh so everybody in the community can come for that so there will be two events but certainly wanted to give you a sneak preview did did the tour kind of help ease any concerns or trepidation the students had about the move it did a a lot of our uh uh students were concerned that they weren't able to play basketball they they love to do that they'll get there in the morning they'll you know shoot some hoops they'll relax they have some camaraderie uh on their breaks or at lunch they'll go in there and they were concerned about not being able to have access to that so um um we did work with them to come up with some Alternatives we have an empty room there that we will be uh bringing in uh I don't know foosball uh and some other kinds of games which they were ecstatic about um to you know play and have kind of a more relaxed environment so they were they were were loving it they were sitting in the chairs we have ban baged chairs comfortable furniture they thought it was great so uh they were comfortable with that in fact I had everybody in a round group and I had everyone take a vote because we said if there was not consensus that they weren't comfortable with we would we would have um pushed back the opening date so I went around to every student they raised their hand whether they were going to they were comfortable going and I think it was like 17 of the 20 said that they were so we decided to go ahead and move forward I I don't I don't know if you remember we talked about this and I would like to still do it like what we did at what university park did a governor State when they invited the industrial park over different businesses to see um to have the remember we went to Governor State for the uh business the nwork I would like yes the networking I would still like to do something like that with this uh new as soon as that gym is open it'll give us an opportunity to have a larger group of people so that's probably going to be February May February March I mean I don't know the time but I I definitely want want to keep that on your radar because we talked about doing it and then that would give those businesses an opportunity to see we have and what we're doing and hopefully start to get more connected with them yeah and I think that's really important because we want to show showcase to the community this is a we we've got we've really opened it up to some Innovative programs even during this tour um we talked to several of the students that were going to be graduating and we said what are you doing next a lot of them are interested in the trades and Mr okasinski did a fabulous job he was starting to work with some of the electricians that were there on site and we are going to put together a panel of the trades um I've also talked with a member uh Brett Milhouse in the community works for the water operations he's going to help set up a tour for some of our students um we are going to what did I say mil house mil house Milsap deal mil house but thank you I don't want to mispronounce it yes um so we're going to be setting up something in January we're going to invite the students with their families to start talking about the trades and having them have some Q&A with them and the three of the students that I talk with you know had said to me they they're excited about graduating but they don't know what they want to do and they said you know traditional jobs you know is not for us and I said that's okay there's a lot of great work out there so we're going to be connecting with that so again so excited about the open opening of the facility and um you know certainly want to extend that to the community um yeah I think that was it for my highlights that was a good thing that was a good thing yeah I'm proud of the board of championing that endeavor on so that's a great Dr C good news good news all around on that okay all right and I think uh discussion of the board policy oh did we get there no we still got a couple things to do here right yes we do okay so that was under good news was it just good news okay so you still got discussion in the board policy yes have H Dr Millan Cheno do you want to come up and talk about this um you want to share with yes go ahead and talk so the audience can hear at home we just want had a suggestion for a revision of a board policy 7:30 and that has to do with um a parents may be requesting to change schools during the middle of the year we do have policy that allows that but we wanted to create some um some addition to make it more clear hi so uh we're looking at policy 730 um it was recently updated with press one of the things that our current policy is missing from press is the paragraph under Stu transfers within the district so from time to time we do get a parent asking um if their student can attend one of the other schools in the district and a great example of this is is if we have someone register and they're in an overflow situation so if they were supposed to attend tala and they are overflowed to mon because the grade level is closed at tala um the next year comes that students return to tala um we had several of those instances over this past summer of where the parent had asked could the child stay at Moni because they had such a great experience their kid built relationships with their peers with the staff there this paragraph in the as we're proposing the update provides that mechanism for the parent to give us the their reasoning and for us to give a decision um other than that there wasn't anything that was clear that currently exists so um and then as Dr coglin said if we get a situation that happens in the middle of the Year this also provides us um what a parent is supposed to do in order for us to actually get some something tangible from the parent to make a decision on versus you know we get a call and then we have to make a decision yay or nay based on what they tell us so that's what this update is about okay okay all right and then um moving forward um a lot of the policy updates will be coming for me too I've been bestowed the I've been bestowed the the board policy manual so I and no worries I've done it my last district with press um well versed in all of the updates and how those come out and wish they would stop putting out the 100 plus page updates that they occasionally do but you know we roll with that so just how was he here before you dumped that on him 24 hours now just for clarity are you going to be working with our secretary on that or how do that are you still going to be working for policies and things like that I I will still be somewhat involved but we'll we'll work on the kind of the uh internal workings okay and you're going to be looking to bring this policy back for approval for approval next next week okay all right so you know board members you know if you get a chance if you have not looked at that policy take a look at it and you know forward any questions or concerns to the superintendent pror two yes or board secretary all right okay thank you doc back to you doc okay under business uh who Ken is this yeah okay I'll take this one um this is just a small contract board that we're going to bring um as you know in this facility we're going to be replacing the carpeting or the flooring and doing some painting and inspecting that we found that there were two areas that we found had spus under it one is uh all the way back in Pam's office in the back uh of the kitchen under the carpeting we found some uh specious glue that was there we didn't find it the environment engineer found it and then uh there are two rooms off of room 37 which is on the other side of this wall two small offices there that also had some specialist in the glue so um we're we're proposing that we get this done over winter break because the school will be shut down and get it done um we did do a bid on and everything you can see it's $9,400 uh for the contract and so we're recommending that we get this approved next meeting and then we'll get the work done uh over winter break and then we'll be done with that okay so did we not have a company bid out the abatement of ASB bestus be before this location did they just miss this area there was well yes it was done with some of the some of the the pipe work that was done esus was done in that regard um you know we we looked at areas along with the environmental engineer which is Jensen they looked at areas they didn't see anything but then when we started doing the secondary look just to make sure sure of everything because it's an old structure we found these two areas um we were surprised actually I'll be honest with we were surprised there wasn't anything under this carpet you know but but there isn't everything you know tested out fine in all the other areas it's just those two areas we wouldn't have done anything to those areas before anyway because it's carpeting it's flooring um the other spus a lot of the esus inspections that were done before were in the walls on the pipes all those things so okay um it's just those two small areas that we found and you could pretty much say with some level of high high confidence that we are after this abatement we're completed yes I I can I can say that uh with confidence the only thing I I will urge is that you know we don't know what's behind some of these walls behind with the exception Behind the Walls okay um in testing in uh looking at all of the flooring and all of that um all of it will be out of here anything that was on the out of here all okay excellent thanks and this is below the threshold that you had to get competitive bids we did get competitive bids anyway okay uh so we did do that there were three bids that were submitted this was a low bid um uh gorix has done all of our almost all of our specialist work already so they're very familiar with us so I think that's one of the reasons why it was low but we did bid it out anyway okay good okay that was the next question the previous vendor bid on this and that's who this is that's who this is yes excellent okay anything else kid no that's it good doc anything else all right any o business out there yeah the only question I had Canen I saw the bid documents went out for cre ELC and tala for 2024 summer is that for all the um decorative whatever you know yeah the Cosmetic impr improv yeah that that's for the uh painting and flooring we've got some alternates in there too and I don't know if top of my head bu what the alternates were I can I can get all that information we talked something about here because there are preschoolers taking the lockers out and putting my cubicles and stuff you know like stuff like that I think we're doing that as an alternate because of the expense of that okay uh you know I don't know if we're going to be able to get that done to be honest we're looking at finances for everything um and then the other facility um CSK belmorrow and Creed those bid docks will be coming out real soon also okay and then and they'll be doing cosmetic improvements I think too I they yeah because this was it except for the Cosmetic yes and ELC and talo would have been done last summer but we put on hold because of the cost right and I think the other the other big thing that'll be done this summer uh is and I I don't know if the board remembers this but over at tala the one hallway crowns in I I don't know if you're aware that kind of crowns like that um I I laugh about it because we joke about what's buried under there and why it's doing that we don't know why it's doing that so we're actually taking that out uh we are going to be replacing a sewer pipe that is down there too so that concrete is coming out so we can level that all up and over too um it hasn't really buckled a lot but I mean there there's a a difference from the wall to probably the Center of about an inch or inch and a half I mean it has risen that much over time it's really bizarre usually it sinks but this is risen yeah I know I know the water pipe being the main water lines and all of that that's overhead isn't it well there's a sore line under that but the sore line maybe but the water supply water supply is above yes so so that'll be done this summer that'll be that's in the bid do also okay thanks uh bill for the question any other o business new business if not we do have a reason for close session today and that is for the appointment employment compensation discipline performance or dismissal of specific employees can I have a motion to go on and close session so moved second by Jamie second by Dr Hall any questions if not roll call please Madam Secretary sure Mr Al I Mr gyos I rup is and I Mr swales I miss site stumbris I Dr Hall I president Brown I do you know how long 45 minutes we will probably be in closed session for hopefully no longer than a half hour and we will not be taking any further actions thank you thank you public for joining us tonight have

afterward I pledge Ali to the flag of the United States of America and to theic for it stands one nation under God indivisible with liy and justice for all our lord Jesus thank you thank you that we have Christmas the Christmas to celebrate for you so loved the world that you came lived Among Us suffered and died on the cross and rose again that we might have forgiveness in life and I just give you thanks for that in the busyness of all the junk that goes on during Christmas May our minds and our hearts turn somewhat a little bit towards you and I just ask that in your precious name the name above all names uh in the name of a baby in a Manger but even greater so in name in the name of the coming King amen amen all right January the 9th we have the organization meeting during the regular or before the during the regular meeting board of Finance meeting so we kind of get our act together for the coming year another meeting will be on the 23rd of January and then also on the February of 13th regular meeting here Mr bow I do want to point out that the finance meeting last year it depends on when we get all the information but we um legally can move it back to the the 23rd and we may do that um if we don't get our 1782 notice and different things like that so that's typically what we do but last year was a little bit later so we went and we can buy a statute to that so we'll disappoint everybody yeah okay revisions of Enda consist mostly of a couple additions to the HR public recognition recognition recognition this evening is a generous donation of $450 that's from Char Investments which is uh doing business as wings of that that's $150 medar Insurance $150 Park you health $2,000 Crossroads Bank $500 poet LLC $150 Manchester Farm Center $150 uh Manchester reality5 $0000 Downs Tandy and Josh y $150 and PT Investments $150 Beacon Credit Union $150 and this will all be for the County Attorney At Northfield High School this year we also have an Anon Anonymous donation of $300 for Southwood wrestling $10 donation from Angela Becker Orthodontics and that's for southord elementary and then we have a $600 donation from the W bash County Community Foundation and that'll go towards Metro North little North tuition program scholarships I'm sorry scholarships so I need a motion for approval so move second all in favor say I no opposition to passes recognition tonight Mr keep all right so we have done the staff Spotlight um different ways um in the past and so tonight we have with us uh Mentor North and also norfield Junior Senior High School and so I'm going to call up Ashley schaer uh to come up here and be recognized Ash the way this works um we did it in 2023 but actually staff member of the year uh for Metro North Elementary of 2024 um and so basically what we do is the uh First Farmers Bank and Trust um they sponsor this program and we would just like to thank you for all that you do and give you a $50 um card to go in our online um store and at this time I'll let Mrs Moore uh share any information about actually I would love to and I'll keep it shorter not short but shortish um I think something that I don't know how other buildings select their teacher and staff M of the year but at met North staff members nominate and recognize and part of that nomination is then you know as a staff member if I'm nominating someone then I have to explain why I'm I meting that person and then it's selected by their peers um I just get the honor of recognizing them which I think is is a great honor um Ashley has already heard this before but I think hearing what your peers have to say about your work is just phenomenal so um Ashley greets every single student with a smile every single morning and by name for both breakfast and lunch she may not be in the classroom she works hard each day to ensure that every kiddo is getting fed so they have the fuel for hard work in PR um every lunch is served with tremendous love so another staff member wrote that she has always has friendly smile on her face and she is willing to go above and beyond to make sure our students are taken care of she builds great connections with our students and even when something could be considered as an inconvenience she still does it with a smile on her face um I'm incredibly proud of Ashley she started at metroo I think just a couple hours and then worked her way up in our um food service and became our and she is amazing at what she does and goes above and beyond every day for not just students but for staff um and volunteers for time in the evening as well at different events so we could not be proud to have her us our staff member here let's give her a round of applause say um I would like to thank you and and all of my staff members at Metro North because it is a privilege to work with them and to serve the ketos I I love them and I love my job and I I love the connection that I get have with them and the staff too so I'm very proud and honored to much congratulations next teacher Jessica Holly with the little Norse so again for the teacher of the year so we want to present this to you again so there's that and Mrs Moore I'll let you share all right um I think you know both Ashley and Jessica just epitomize what we live every day as our mission and vision Jessica is not a teacher by trade um her degree is in a something business I can't really remember but she when her girls were little and started school came to Metro north and started as a par professional and was in our preschool and then said hey I could do this and while working fulltime went back to school with teenage girls who are very involved in things um and got her CDA and I just think that is something that's incredibly admirable um and just set such an example of her family so and then super proud of her um Jessica goes above and beyond for The Littles in her care she has dedicated countless hours and resources giving her students the best learning experiences that she can not only is she dedicated to her students she is dedicated to her co-workers she goes above and beyond to assist other staff members when she sees a need she's compassionate towards everyone is and is inspiring the next generation of learners she is loved to find she genuinely cares and forms close relationships with her students as a neighbor to her I know I can always count on her if I need to BU something for a lesson that I do not have she will never hesitate to help I think preschool teachers have like that closet it's like Mary Poppins purse where you can just reach it and pull it up you need Q Tips I've got them you need I don't salt I've got um um she never hesitates to help she leads with a quiet confidence and she treats each child as her own she's worked hard to earn her degree along with teaching she's a role model for me and for others um justess like I you know as a three-year-old teacher I think it's kind of like hurting cats um and just you know it's their first school experience and they come in all the link you know just the the whole Spectrum um I'm going to share one quick story about a little guy that started with us last year just you know would come to school and was didn't have a whole lot say really wasn't excited to be at school um but she created this community where he felt safe and secure and welcome and connected to his fears and one day when when I walked this little guy in you know all of his friends would you know greet him with good morning and we're so glad you're here and the day when he responded with that same excitement and went around hugging all of his friends I had to go out and hallway and cry and then the next day I've like had my cam my you know my phone going to videotape it because that's the kind of community and care that she just has room [Music] she's um just I feel incredibly blessed to do what I do and so thank you give her round Applause crying is optional here all right uh next for norfield for the staff of the year um Deb corn Deb you come up here go around these chairs here a little bit so again U I'll let Mr Snider share anything but again on behalf of First Farmers Bank of trust as a sponsor and M W congratulations there's that Mr Snider cry okay we uh do the same thing as what she described Metro North so all the staff get a form that Mr ke fa sends out and then we just tally them up and I don't have like a P with all the great things people said but I will just say um I think I counted them up dev has been like a great consistent person in the athletic office as we've went through some change over the years and I will say I mean we've had some times as you all know of not the best Integrity in the athletic office but not with Deb she's held it together person of a lot of Integrity which I admire for when right or wrong we talk and we figure it out but I think she's been there with Jim C Mark Tony yugan T Jeff Clint Davis Josh M and now she's putting up with Chris Oswalt which and we had five principles too oh I didn't count those but uh no I came in in the middle of Co and we were navigating all that and of course Josh Moore had only been on the job a semester and then I come in and it's my first year at Northfield and I was at Sharp Creek but we had to figure it out and when it came to the athletic office um we all talked and she helped keep everything held together through all the times and change and turmoil we've had too we've had a lot of positives and celebrations and we've had some negative things too but dub stick stuck through it all help figure it out navigate it and she's been there to keep it consistent with all the paperwork and the forms I asked her to go digital a couple years ago because we were still doing a lot of the paperwork on paper and it's digital so I thought that might be the last straw but she's figured out all the digital part too so I really appreciate Deb she's made all the changes and kept up with the change to the digital and been that constant force of organization in the athletic office even though we haven't always had consistency with principles and ads over the last 30 some years so thanks [Applause] D I'm on year 39 I'm hoping to end on 39 but you know I've worked with some great people six athletic directors five principls not many people can turn around and say I went to through those steps but evidently MSD does something right for someone like me to still be here 39 years later so I thank MSD thank [Applause] you all right next the guy in the corner standing Adam Weil so congratulations again on teacher of the year so um art teacher at Northfield also coaches different things um and uh very talented and if you recall we did bring a video at one time and uh he he was featured in a video that uh was presented which was very very good and excellent so Mr Snider well I've worked with Mr zel since my first year there I think we both started the same year one of the best decisions I made the first ones was uh Paul vo before he left and Todd El said hey we've got a pretty good art teacher that's applied and I'm like well art teacher sometimes great ones are hard to find if you think he's the guy just getting before before I even go over there so we did so Mr zoeo was already there when I went and I'm telling you from the time I first stepped in as art room I've been impressed ever since he puts in extra time he helps with Athletics and goes to events I mean he's there in the morning before me a lot of mornings and they're after me and I try to be there a lot and he spends that kind of time at the school and uh does the extra things to get our kids recognition there's Scholastic art Awards and Honeywell Center Awards and Huntington University Awards Purdue Awards there's been all these different they don't have to enter those and he goes through the extra work to get our kids out there and recognized for the art that they do and uh so other people can see it not just their parents so I appreciate all that he does he knows that I think because I tell him uh hopefully often enough but he's very humble doesn't really do things to get recognition like this I try to respect that but you didn't have a choice this but one thing personal close to home is I actually didn't vote this was by staff too and I didn't have anything in it but one person that Mr zeebles really helped is my nephew Lang D who has had uh times through life where he's not been able to really find his way or what he loves and you hooked him up with going to the scrapyards and finding metal and weld KN together and he's gotten all kinds of awards with your uh with your help so all kids he does that for but that's just one that kind of hit close to home because whenever I'm with with Lane he always is talking about Mr Zev I think they usually just set Calling Z but we appreciate Z at Northville Mr Z you do awesome thank you very [Applause] much we have some other things that we're going to do with recognition but um can you pull up um you had the lean D on our recognition today and since he's standing here I want him uh for everybody just to know and that have the connection there so if you read that one only for now so I want to special congratulations to senior Lane Denton he was awarded the Bob and Peggy McCallen award at the Honeywell Center Street Banner contest on November 15th that's an award given there's tons of awards given in the county each year but there's only one award for that one and a Northfield student got it and uh that special award is given to one person in memory of Bob and Peggy McAllen and it's chosen by the family and he was selected from all those by art teachers who recogniz by for recognizing the impact of the program that's what's key the impact of the his program because we have one art teacher and I'll just add to you go in his room you might have photography going on drawing going on ceramics going on Pottery going on I mean all these classes he talks very little the kids get to work and then he goes around individually there's like actually five or six classes in one period sometimes and he manages it like Mary Poppins pulling things out of their head and and it's like a workshop kids might be whispering there might be music playing lightly in the bathroom but it's background but it's just an awesome place to to be and a lot of kids at Northfield that normally wouldn't be involved in art find a place that they want to go in his art room and learn a lot so so if you turn your attention behind Mr Drisco there he's a great example of inspiring community of Learners to discover and achieve their passion potential because Lane Denton is one of those we've had those conversations too about Lane and the things he's done I know he got an award last year that everybody was very impressed with um Mr zil then said that um the things that he's doing now is just even 10 times better right so I'll let you talk anym say about about that about that or anything though just about this award uh I have I have three seniors right now they're taking AP and they're going to be entering in Scholastics it's actually be Monday they're all buying for a National Gold portfolio and if they win that L's actually for two if they win that they would get 12 Grand and uh huge amount of recognition and it's not it's it's set up as a scholarship but it's it's cash it's not scholarship that's just for the boosters and donors and stuff but uh so we're going to have four SC we're going to have four people buying for that so that's that's the crem CR they only give out eight so we're going for it so um as for the teacher your thing um I feel very honored and I appreciate being part of this system because I've been a part of some systems that don't appreciate the Arts don't value the Arts and I'm so lucky to be part of a staff and faculty that let put me in place and just get out of my way um and and appreciate me and support me so I I I appreciate and love that so that's all I got to say all right one thing you'll see um Adam um on Saturday as the farmers market too with his own projects and and his artistic why again though those contest and things that kids are doing are not a school requirement that's because he chooses to do them on his own so that's appreciated all right a couple more things I know a lot of you are here just um for these recognitions but if we can go over some more and then we'll dismiss you if you'd like to go but you're obviously welcome to go too I know some people get to go out for dinner after this too so it's always a good thing um but next thing we have kind of a surprise here um and coach Tom finle um we will want to recognize him he doesn't have the uh the players here we didn't know if the players were going to come here here at one time or not but um tell us a little bit about what happened this year in volleyball well we got to play in November and that's always key if you get to play November it's a good season um and we were fortunate enough to win a state championship for our group this year um and our kids if there's a basketball game tonight where several of our kids are there and there's practice in msay tonight where several of our kids are there and we could have brought two of our kids tonight but they were both like we have to go you don't have to go I'll go for all perhaps a Tuesday is not a good day for them but it was a great honor to represent us and represent our school and our Corporation and get an opportunity to play for a championship and then to be fortunate enough to win one because we've been there before and not won one so it's really fun to get the blue rib as opposed to the red Ren and as you know too um uh Mr finle coach finle ad finle um what else do you do you sweep the floor I know do that too but the other thing is um uh Hall of Fame uh the volleyball coaches Hall of Fame which is a great honor too and a lot of you probably knew about that um you know we had the new gym floor and uh everybody was going to come see the new gym floor but that really wasn't true it was more for the Hall of Fame and so uh we really appreciate him so as recognition here just um him like you said it would be hard to bring everybody here because they have all these different projects um and all these different activities that they have because they're very very busy um student athletes and other things so I'd like to add this Mr fle success just doesn't happen like my u f daughter fourth grade was so inspired by the season that you had to call out for Club Sunday so she's off and want to take a shot at it I think so starting in fourth grade that's Val you both success all right on behalf of the team the coach let's give him a round of applause and he can take that back I didn't Applause Just In the Hall you guys but um on behalf of the kids I'd like to present medals to members of the board like you got yours and Tim got his but i' like to present medals to the board just because what you guys have done for us and the recognition you guys have given us and and for more anything else for allowing me to coach for as long as you allowed me to coach it uh it's I it's the best place in the building in my opinion the gym is the best classroom in the building and I and I truly get appreciate to get to be in the gym now nothing against Art Room swear your opposite Corners here and we're really close in proximity as far as gim and art I they're pretty close but it's it's you get instantaneous feedback on what you do and what you don't do I it's a great place and I'm very honored and very proud to get to be be a part of the gymnasium so at this time I'd like to give you guys pass along the medal to you guys than all right [Applause] we can go over these real quickly I'll go the next two and uh then we'll let everybody go because we have some other things like to recognize we you good time for a break uh but we just want to recognize attorney um School attorney Steve DS he is no longer officially unless Josh is not here right Josh so but he is actually retiring officially um as of December 31st is that really true so he says so he says so he's been working uh still some but hasn't been ours for a while but he was with MSD of wavis County for 14 years so we just want to recognize all the things that he's done for us for those 14 years and also Mr Matt Driscoll School Board member I don't know if you saw that on there I didn't know so uh just to recognize and we can talk about this more later but uh 25 years 25 years as a school board member um over five 500 meetings that's just the meetings here he also has been uh the liaison board member for Heartland career center so a lot of meetings there too I will say that um I send an update every Saturday morning um so in the last few years I've been around here um I don't know if he's read verbatim everyone I've done oh yeah oh yeah he's usually on the edge of his seat um on Saturday morning waiting for those over 400 updates and I will tell you too after looking at the pictures on the wall there um it looks like the smile is even getting bigger so I think he's really Lov what he does as the hair goes away that's yeah so anyway we want to uh so we know he's having fun but we really appreciate um his dedication to this because that is a long time he actually um just to fold this up real quick again um he has been with four superintendents um 16 board members other board members and three different attorneys and so um we'll see how many more that you can Outlast so let's give him a round of applause there and finally I'm just going to let um Mr Snider read a few more recognitions and then we'll have a break so people can leave if they would like to the end of the art one not only lane won an award but we also had some Banner winners Emma bone Emerson Zoel and Chloe Young Blood who I wanted to mention they have banners that are down by the Honeywell Center and won awards that night TRC Awards I don't think we ever mentioned this is all academic All Conference we would like to recognize students that achieved All Conference academic first team for the fall semester that'd be Ellie Baker JoJo drk Eden Hoover Macy Overlander and Emma waro honorable mention for the conference to Blake aderman Isaiah Beal Ava Copeland madx Daniels Cameron Jada ly Josie Lynn Gabby Hopper Jackson Martin Ryland Miller mine Moore Carter Rogers Turner Stevens and Mara zolan the TRC awards are based on this criteria first team is top 15% of your class a 3.0 3.8 GPA for first semester and honoral mention is top 30% of your class which you know up our classes are only 60 70 in a class that's very few that's hard to get so so uh we always complain at the at the meetings when we have like uh bigger schools in there that they get to get more kids in there but they also have to have a 3.4 GPA so we're really extremely proud of our athletes that not only go to practice every night they get their work done and we want to complement their work not only on the courts and Fields but also in the classroom every day and then last weekend Ryan Bales who's the from Northridge High School they hosted an eight te wrestling tournament whenever we get these Exemplar Behavior reports we' like to share them so this past Saturday the wrestling team got one Mr Bale said we hosted an eight team wrestling event filled with a lot of competitive matches there was great sportsmanship displayed throughout the day by all athletes coaches officials and Spectators thank you to all the participating schools for their display and effort of great attitudes on the day so we got that on Monday morning from the ihsa website they put it in so that was nice to get thank you Mr Schnider and Mrs Mo I believe you have one I said we also had three Banner winners um lla Martin was a grade level Banner Eliza B was a grade level Banner winner and Chloe Davis who our school dinner winner and I know Mr keer did some tallying and maybe you've already shared the percentage of MSD Banner winners yeah I don't have that with me right here maybe I should put that on it was a bunch so yes so it's just it's just super impressive um as an elementary teacher I am licensed to teach art Never Should I ever teach art so um we are very blessed to have incredible talented artists that are also teachers and um that's sometimes hard to find that not only are they incredible artists but they're also just as talented as Educators so um I am very thankful for those art teachers because I have trouble drawing Sate person all right well thank you so um we've taken a lot of time but this is really the most fun um of the meeting sorry guys about other things that we do but just recognizing the spotlight so if you would like to stay you're welcome to stay but you're also welcome to leave so we'll just take a little break here real quick if you want to get up and leave that's fine congratulations everybody door's unlocked so I don't know why [Music] go all right Mr Bowman all right continue on com public comment on G items only if not an opportunity to review the minutes we take motion to approve minutes second all in favor of approving the minutes November the 14th say I I claims and payroll we have two in number nine and we have number first yeah I'm trying to move along questions on planes I I just that one the countertops with 52,000 yeah that's those were serving lines so if you remember back in the summer uh we salvaged some because they need to replace serving line countertops at uh the Northfield and Southwood high schools and so that total cost is split in half for one building and the other building so we actually purchased those over the summer and so they've been in in installation since the start of the school year we just haven't received an invoice until so so that was just the new the Serv that a question I had too that's all I start second all in favor approving claims this evening say I close same sign all right now we're to payroll nine and 10 group those both together yeah and those are a lot higher than normal and a lot of that's to do with the um you have the retro pay that actually got started the before but that's kind of the after effect and also we had a lot of claims for um Sports coaches um teacher academic stuff uh during that time um our next payroll will also be a large as well because you'll also throw the um teacher ch appreciation Grant dollars that we receive from the state on there as well so be higher than that all in favor for approval say I I all right thank you Financial summary yeah so in your packet is the end of the month for nov November balances so outlines each fund's balances and where we uh currently sit at the end of November um nothing nothing out of the ordinary those which then L leads to the cash flow projections um obviously there's only one month left in the in the calendar year so those estimates are going to be pretty feel pretty confident and that's where we'll end um the year at in our education and operation fund balances um from those cash flow projections after the first year you project 24 yeah I usually start working on that in January and then lay that out from February on yeah without a question my mind that's a very important management tool we go Year all right questions Mr if not we through the human resource under resignation this evening we have um Mara Kennedy care professional south of Elementary Lori Schultz would be under employ that's temporary bus driver in the north Deon Dale temporary math teacher at South of high school Carmel turna par professional at South Elementary G scholes cook Northfield High School Rachel eper Junior High cheer coach southord High School Danny Foley sixth grade girls uh volunteer basketball coach and that's at sou at high school termination number 167 that's affecting first of the month behind in December and then leave we have 168 you can see that time frame for that approve HR second all in favor approval say I I opposed all right reports Deni that unfortunately I missed last month meeting but Mr keep yeah so we're still our main focus still is just looking at um what we can do to be able to help with the roof project and HVAC system and figuring all that out and maybe looking at you know new formulas so with the five school districts everybody's in a different spot financially so it makes a little more challenging as far as how that's going to work but I think what we one thing we tried to really mention is that um let's make sure we just get something started at least since the budget already for 2024 start with budgeting for the roof for the 2025 um calendar year so and then maybe have some kind of a timeline um to do all the other projects that that we're looking at so but it's still going to be a challenge and I'm sure the governing board will be able to figure all that out right we're just The Advisory Board yeah that's all I have on that and then my report um I just want to mention a couple things first of all this is just um I know the teachers really get uh they're very excited when they I send out a Monday email to say that we're breaking records again about having no delays or cancellations so as of now no delays no cancellations for 81 days so far broken all the records back in the history books and if we make it through next week it'll be 89 um days because that's a first semester is 89 days second semester will be 91 so it's just kind of fun though to see that but one thing is very specifically though I believe consistency is very important and it and it helps um with our students uh to be able to be consistent even though probably the older ones really really like those delays um I don't know if Dr C wanted to mention anymore but I did put on here about the project update of course the the locker rooms um project started at Southwood Northwood will start after the county turning um so they're starting to tear things up and making things better so we just really appreciate the flexib ility of the people in the schools you haven't had that yet Mr Snider but you will and so people have to be flexible so appreciate the board everybody getting behind to make uh this just a great Improvement uh to our to our locker rooms been like that since 62 63 so it's good to have all the improvements so that's all I have anything T Mr move on to new business we have four items this evening excuse me first one is recommendation to salent Alice chal's 7,000 tractor ping tractor this has which has been in Northville residency yes uh I believe it was something that the FFA had worked on Smitty was uh kind of the main person of that when he was teaching and so um that's just a tractor that they have no use for at this time and would like to salvage it so that they can sell it at the auction where the money can then be put back into the FFA program at Northfield expect all the farmers here to go get the price some's be stuck with it though I'll move to accept s all in favor allowing it to go to Sal say I I all right thank you second would be a recommendation Pro the end of the Year resolution yeah we always do this at this time of the year since we don't have another meeting in December uh we'll need to close out uh our calendar year and so this is just approval to reappropriate different accounts as needed so that we can um finalize that budget uh for the IND the calendar year and um move forward for the 2024 budget second all in favor say I third item recom recommendation to distribute the teacher appreciation Grant stiens yes so this is uh been an annual thing the state has appropriated uh monies uh that go back to teachers as appreciation grants and so they have uh sent us our amounts and then we are wanting to distribute those to uh the teachers that qualify uh for those stiens here on the next payroll and administrators are included in not anation Grant dollars that we receive from the state those all go strictly to uh certified teach teaching teacher staff um and so that money is appropriated out based off of their evaluation scores on whether they are effective or highly effective I just sold a long list of things now we do give out some other appreciation Grant stens out of rainy day fund uh for things like counselors and other positions I move to the statements thank I have a motion a second to approve the appreciation Grant sens all in favor say I all right no opposition and they've been patiently waiting over there recommendation to prove construction manager as Constructor known as CM little seat yes so um when we first started uh discussions on uh how we wanted uh to work with sharp Creek uh and we decided that we were wanting to add on to Northfield uh and also a cafeteria on to uh Metro North uh we knew that there was going to be a lot of work involved and we want to make sure that we did this project right and so we wanted to bring along a construction manager as Constructor uh to help us along with this process um we had a committee that consisted of Mr ke Faber myself Mr Holly uh Mr Bowman Mr Hopper um that reviewed we we received six proposals we reviewed those six proposals and we interviewed re uh vendors from that uh and we uh would like to uh recommend why G be our selected representative for the CMC uh moving forward with this uh these projects that we have going on as Northfield and met North motion that your mind include y company I'll move to approve y as the CMC instructions second all in favor approval say I I same sign all right that takes care of that any unfinished business or board policies no public comment this evening from no okay all right anything from the board itself uh yeah it just proves I didn't read everything today uh I didn't know I was on there to be honest I didn't did I really did I read through there and I go okay I see this then I go down to what's coming it's extreme honor you you caught me there uh didn't realize it was 25 years really my wife probably does it's been an honor to serve so met a lot of good people up here so so thanks thank you thank you contribution has been fantastic I hope I did all right you're doing well all right anything else I just I just wanted to add you know a couple things obviously appreciate Matt and everybody that's here on the board but obviously some of the you know the thoughts and the the feelings that the teachers shared and or staff or principles um I think it it attributes to you know our our school district and and the feelings and the that uh they put towards these kids and I think there's a little bit more than just not just teachers and I appreciate the effort that they put for towards these kids in this area and look forward to working with this group of uh great people that we got to to meet project and hope that it adds even more value to our school district thanks SC guess we're jour

few items on the revision of agenda mostly under HR and also a group of additions to donations public recognition we have a number of donations and it is always a privilege and just just great to see all this the first one being a recommendation to approve $44,000 donation from in in in Mac which is a matching Grant from a division of Purdue University that'll be for Shark Creek robotics recommendation also $500 donation from Callen Bourne for Sharp Creek robotics we have a $200 donation from Manchester Farm Family Dentistry for Sharp Creek robotics recommendation to approve a $1,000 donation from rener farms for Sharp Creek robotics another $1,000 donation from poet for Shar Creek Robotics and another $1,000 donation from zumas for Sharp Creek robotics it's fantastic then we have a recommendation to approve a donation of a mobile whiteboard uh valued at $276 189 from V a credit union that'll be for whites Junior Senior High School and we have a$1 19338 donation from Harmon photography for Southwood Elementary staff or students and finally we have recommendation to approve a $950 donation from eids and Sun buing bulldozing $500 Grandstaff handin Funeral Service $500 Walbash Veterinary Hospital Hospital LLC $500 steiny $150 gaon Suns $150 hofman Nursery $150 and all this will be for Northfield High School for the county attorney so that's just I move to approve all those great nominations motion is second all in favor say I all right School recognition staff hands we'll start uh tonight with sharp Creek Elementary and I do want to say that as we go into the schools and and walk around we we see some different things going on and I had the opportunity um a few weeks ago uh to see Sharp Creek and their news team Mr Schaefer kind of shared that with me and so I thought you know that would be good to show a little bit of what they do with the technology what they do with their literacy and and uh just communication skills and so we have um some students here tonight and we appreciate Mr Martin being here as principal and Mr Schaefer I'll let you introduce the students and I don't know if you're going to talk any but anybody that's going to talk I want you to put over here in the corner so we can have you on video and then once we do um the actual uh news uh cast that you did we'll put that on the screen so students Mr schaer yeah thank all theud all four of you all four of us we have a crew seven students and I'm Mrs schaer and since I do the literature and the like all the language arts one of my jobs or part of my job is to let my kids be the ones who are showing um maybe strong abilities in the language arts to become a newspaper crew well as we all know the news paper reading it there's not as much around as it used to be so when I got these guys we kind of sat down and so what ideas do you have I had some going on in my head which is pretty typical but I asked these guys what would you like to do and they weren't excited all about typing a bunch of news articles so I said well what are your ideas can we have a news show so that's what they had done so tonight I said we have seven so I have four of them here and I know they're all so busy so this is Maguire ly Sophia and James and they take their time out of um our Norse time which is kind of our intervention they at the end of language or into the breing can wa and it may be five or 10 minutes and they are off on their own coming up with all kinds of projects they surpris me every month we're working on technical difficulties because we're learning um and so but they are so excited they're just so much fun and I'm going to let them show you the video anything to say before you tell what you're see um so basically we started the new show and it first started off like really small and not like just like the main stuff part of the like school like sports and like what for lunch and stuff like that but then we started adding like some more funny stuff to it to make it more enjoyable for the kids and they have went instead of just doing what's going on in sixth grade they have now Incorporated everything from third grade so now we've done P the parents are sending us videos and pictures of the different sports we've got football we had some volleyball stuff they in they added a um America's Got Talent they do a wacky well one was um a Wacky Wednesday or something and it's I never know what they're I'm not all sure what all you're going to see tonight but they are amazing okay go ahead and I let you have the screen so we did practice not really practice but was working so and due to the time we kind of shorted in it at the last moment it was up to 10 minutes I wonder who did that [Music] Mr [Music] Brown I science social [Music] hom Pizza homade [Music] country [Music] Tuesday do yest almost [Music] depending f [Music] quiet hurry good enough that little myness for [Music] this shaper nice what's your um what's your homew R um so you guys uh [Music] Thanksgiving um what's your favorite [Music] food [Music] very good bloopers very good anybody else want to say anything your chance [Music] you thank you parents for bringing them here so to show a little bit of the talent that we have there at Shark Creek including a teacher who will throw it out to them and let him go and I like that they take up that challenge great all right well you're W welcome to stay um but you are dismissed to if you'd like to go this time so now lady I think I should be able to get back to uh make sure I can still get on without you might have to release it because now I got back okay there we go all right we're good thanks a lot for coming appost sorry I really this what usually I know she's still walking so I have a couple other things here I'd like to share that was given to me uh first of all from Southwood congratulations Ryan deer who earned the 2023 IAT CCC boys cross country academic All State honorable mention nominees must be a junior or senior with a minimum grade point average of 3.5 on a four-point scale recognized as a varsity Athlete on the sectional roster and have achieved a minimum sat of 12200 or act composite of 26 or PSAT of 1140 if a junior athlete so congratulations to Ryan and then also congratulations to Kaden Johnson uh trumpet for making the Indian All Region honor band he performed Sunday November 12th at Mar High School congratulations to Kaye Nelson flute and keny uh B clarinet who made Indian all district honor band k Kinsey will perform on Sunday November 19th at Plymouth High School so it's good to see all the different talents that we have whether it's academic whether it's fine arts whether it's marketing with their News News Channel there that they did it was excellent um we did have on our agenda um Matt Driscoll we're going to share a little bit about information and I'm going to go ahead and share it today and we're going to do it again when he's here originally he was going to be here and then he didn't know for sure and then of course obviously he's not here but don't tell him that we did this but just give you a little bit of information um he has been here as a school board member for 25 years he has endured so far four four superintendents um and he also has endured I better not say it this way um 16 different board members over those years and then three attorneys so I put that in there too plus a lot of other things too I'm sure so anyway we want to recognize him for that and we will do that again though well he's here so but I did a little research on that to see what's happened in the last 25 years probably should do some more research to find how much money he spent and approved over the last 25 years that would be very interesting um so I believe um that is all I have for uh recognitions of students and staff and board members all right thank you any public comment on the agenda items if not I need a motion to approve minutes if youve had an opportunity to review so move second all in favor say I approval of financial report claims first Chris the one I'm trying to just pull here there was one for bar coille was the expenses on the drawings or for the lock rooms and all that yeah so they send us some of their statements based off like that work that they've done for us Beyond even just architect drawings because they go they do they help us to the bid processes and all that stuff and the writing of the contract yeah oh and then another one I noticed in there about the roof south of Elementry is that completed now the roof is done uh we still have one payment left and so the payments go through Bart and Co they make sure that the work has been completed and then they send us that but we have had our final walkthroughs on all that stuff and Steve has met with the um roofers and so they they are done with that work um the elementary yeah I'm glad they got it finished now any question all in favor say I roll nothing really to touch based on payroll um there's two pays in there pay Seven pay eight for the month of October uh the October 31st pay um there's not much difference in in between the two payrolls but I just wanted to uh bring a point to um teacher negotiations and contracts the October the payroll eight for October 31 we did the retro pay for the health insurance uh portion that was increased in the benefit according to the teacher contract and then the next pay payroll 9 for November 15th that will reflect uh the retro pay for the salaries so you'll see a much bigger difference um from payroll eight to payroll nine because of that retro pay um to catch us back up from August August 30th which would have been our first pay of the new year so um just kind of give me a heads up on that that will also start including some of our ECA payments too so um you you will see a significant difference and that is why so the extra mone's good headed into the holidays then get sure motion for payroll make a motion to approve payroll second all in favor approval say I all right that moves us right on to Personnel recommendations oh wait we have summar yeah yeah this just the end of the month summary um nothing out of the ordinary for that um I believe I mentioned this already but I don't remember um we did receive our bond money from uh the 2023 bond that we took out a portion of that goes to US bank and a portion of that came directly to us and so you'll see that number reflected in there what portion came to us and um we will spend the money at the US Bank First as we do these projects with the locker rooms and so forth uh and then that will go into start spend the money that we have on hand uh for anything that we continue to do Beyond um with the ten courts Etc any questions on that all right human resource report resignations we have Karen rarer speech and language pathologist WAP Jason heyen classroom instructor White's high school and we have Daniel Snider teacher coach South at high school David Snider varsity football coach at South at high school Amanda Stevenson cook South High School Carlos Delgado PA professional Northfield High School employment Dakota py custodian Sharp Creek Donna millspa PA professional Northfield High School Desiree hendri professional Metro North and Eva Kennedy professional South and Elementary Deborah deom classroom instructor for whites High School those are under employment and I believe we have coaches oh one more Melissa Brooks a cook south of high school winner coaches for Northfield Faith lming fifth grade girls basketball Jenny Wilson volunteer fif great basketball girls Jared Brooks assistant wrestling Spencer Miller volunteer assistant wrestling Sherman gray swimming winter coaches for Southwood Ryan sweet assisting in wrestling Sarah tresa interm Varsity chair Brittany blocker JV chair Danielle shenfield Junior High cheer Scott Deon sixth grade boys basketball Brian Smith sixth grade grade boys basketball also herb Carter sixth grade boys basketball and then one retirement Letta good cook Northfield High School move to approve HR all in favor of approval say I all right and I do want to say um Dan and Dave Snider they were on resignation they actually retired once and so they're not under their retirement U but again we appreciate all their services U throughout the many many years that they've coached and also a PE teacher uh with Mr Vann and also in that good I just appreciate she's been at norfield for many many years also and uh so just you can see that she'll go through the end of this semester but then she'll be um retiring so we appreciate them that all she's done at Northfield ases a cook she's been there for several years also hate to lose quality people but hopefully we place them quity reports Harland career center Matt's not here so superintendent report yeah I I could have said this under recognitions but um just one again uh we haven't had a board meeting since we had uh the state championship south of volley Knights so just congratulations to them and also of course coach Tom fle for the Volleyball Hall fame um just great achievements uh with with the team with the coaches with all the fans that go along and also um you know the last couple years there's been a lot of plays that they've been putting on at Southwood which includes both norfield and Southwood the play Little Mermaid was also excellent um they you know we hold about 484 seats in those auditoriums Friday night was fairly full um not all the way full but fairly full and Saturday and Sunday were were pretty typical too so a lot of people um watching those a lot of people helping with that parents and then of course lindsy me as the Director um fundraisers to make sure it all happens too and so it's just been a really good thing for our schools um to be able to be a part of that and so just appreciate all the like I said before the Fine Arts and the Athletics and and all the academics that are happening um in our that's Mr under items of new business the first one is approval of the 2425 MSD District calendar okay let me just explain this a little bit it's it's really very typical of what this calendar what our current calendar is for 2324 one thing um that we are changing is the actual spring break if you notice our typical spring break is the first full week in April um and that would be the 7th through the 11th um that gets really a lot later um what happens is too um on the 14th the doe has not officially said this but our I learn will be starting the 14th um and so to get back into the groove of school uh us along with most of the schools in the Heartland career center the five school districts and also W program are considering this same uh spring break which actually would start on Friday the 28th of March and then run through April 4th so everything else is really very very similar um you can see that the starting is a little bit earlier just because of the calendar if you know next year 2024 it's a leap year so we ski two days instead of one day um and so because of the extra day and so it looks like it's a little earlier but it's still about that same corresponding time um when we talk about calendars we have different assumptions of when the breaks are when we want to end and so there's not a lot of lead way of doing that there are a couple of items I put at the end um I just want to mention those twoo calendar days will be made up cancel days not calendar can't read it from here cancel days will be made up by e-learning whether it's asynchronous or synchronous and or using makeup days depending on when cancel um there are no makeup days in there um but we know that we have to wait on the 103 flexibility waiver and and we don't know about that yet so that's why we put all these caveats into the calendar so hopefully I won't have to come back to you and and make a change but that's a possibility the way things have happened the last few years so I would ask that you approve this um we are looking at doing a commencement um again um this would be on June 1 southw of norfield we switched the times uh but we are already scheduled to be at the Ford Theater again so had a lot of great comments about that and so we will continue that tradition you just do that one you we talk about the next one too or you do one at time Whit so the whites calendar you know it's a lot different mainly um in that uh they don't go on Fridays but they start um not that much earlier but then of course they go all the way you can see through June and there are some uh more of what we call the non-traditional Day schedule in July to get their 180 days one thing that has changed this year though is and you can see they have not had the fall break because it just didn't work out um but they made it to have a fall break with a couple of extra days they don't have school on Friday anyway but they would have a three-day fall break instead of a 5-day fall break but it still equals up to the 180 days so I I would ask and of course they had the same spring break they had the same Christmas break um things like that so but it's definitely a lot different situation than our traditional schools so and the reason for not having school Friday is so they can travel home well the real reason is so we can spread out the the school year because what was happening a long time ago when this first started was that they would be done in may like our traditional schools they would be there July I mean they would be there June and July without earning any credits and since the students are there really more of an average of five or six months um they were losing a lot of time so um that's basically why we went to the 4 day and that started now it's really kind of unbelievable but that started in the 2011 um 2012 school year because that was my last almost first last year there because I actually started there with that whole program of going to four days and then then that's when I transferred to norfield in September of that year 201 201 2012 school year that's part to believe it's been that many years ago that we've done that that we've done that for many many years but it also allows for um different kinds of appointments that happen on Friday and if they do have a home pass that they can go home pass on that time too A lot of them don't necessarily have home passes either but that will give an extra day also they have 180 days too it's a public school just like the rest of them all right so we'll group item one and two together MSD dist calendar and the wife Junior Senior High School calendar for approval all in favor say I I all right recommendation to approve the transfer of the Sharp Creek Elementary School sixth grade students and staff to transition to Northfield Junior Senior High School that'll be starting in the 2024 2025 school year yeah so I don't have any documents for you but I will tell you that we've been talking about this uh for several several months um starting first with administration at both schools then speaking to the staffs that would be affected most at both Northfield and Sharp Creek then both of um all of the staffs were welcome to come to any of the meetings and then we had a parent meeting and we also had a student meeting so we have met um with with all of the different people just like the same procedure that we did with Southwood this is the second year Southwood students sixth grade students have been at Southwood Junior Senior High School and that has been going very very well and of course with our plan to uh do the addition with three through five um it just made sense that we go ahead and move them to have that transition completed so we don't have to do two different types of transitions so that transition will be completed when we actually get done with all the building for grades three through five um there is room Mr Snider we when we had the meeting with the parents we also took a tour to show them where they're going to be and so if you can kind of picture the west side of the building more to the north that entryway um those classrooms will be the first one on the right going to the hallway as you're going to the East and then the other two on the back hallway on the west um so they'll all be really close there drop offs could be easily right there to to go to the classroom so um working on the same procedures as far as looking at scheduling um and all the different things that happen there so really appreciate U norfield and Sharp Creek for um their comments suggestions questions um to be able to make this work for next school year so I'd ask that you approve this um through the Department of Education the school board does have to approve a transition like this um and then we would actually change it so sixth grade is actually I move to approve the transfer six grade second have a motion second to approve the transfer everyone in favor say I I all right thank you item four recommendation to approve shaie construction for the high school lock room renovation project next page so um we had our bid openings last week uh for our locker room renovation project at both Northfield and Southwood uh we had a budget to begin with of about $5.2 million uh again that's to do both Northfield and Southwood uh high schools base uh bids came in uh very favorable uh we had two biders uh Yoda construction and shaune construction and Engineering the base bid was really the uh the focus on the area of the locker rooms and coaches offices in the East gym area uh and the area that connects uh to the main gym area the alternative uh was an option to look at extending the weight room South into the locker room that is currently there and then that locker room would kind of move into uh where the old boy PE locker room was alternate two was to replace all of the doors that go into those uh gyms at both Northfield and Southwood so these would be like if you were walking from the concession stand into the gym it would be replacing all of those doors going into the main gym and all those doors going into to the east gym and then uh alternate bid three was replacing some electrical panels uh and wiring in that electrical room that sits back uh in the East gym uh kind of where the storage area is then the fourth alternate bid was then to replace all of the lockers um existing Lockers in those old areas uh that were being renovated with new lockers um and updating those is that count in the football lock room no we're not doing anything with those locker rooms back in that area so all of this is in relation to the east gym and like the connector into the uh West gym uh those areas um the only change now with the locker rooms is extending that weight room South into that locker room um um so shaie had the lowest bid at $4.3 million uh to do all of those alternates um except for alternate bid for we decided to remove that and do that on our own because we feel like we can get a fair price uh with a special type of lockers uh through a cooperative purchasing Cooperative um theor lockers are your standard athletic lockers um we like that product we have some of that product already in some of our locker room areas and so we feel like uh we can get a fair price equal to comparability from what was presented with the bid uh choices or options um and then the other component of that is now that we are doing uh or would look at doing the weight room then we would need to add flooring and Equipment uh for that and I kind of put some estimates on there in your packet I don't know why it doesn't show up on the screen uh but um the shaie total bid would be $4.3 million looking at doing um the loer through the purchasing Co-op would range between $150 to $185,000 and then looking at doing the W room flooring equipment uh for both of the locker rooms uh would be combined $275 to $350,000 cost still keeping us under our budget of $5.2 million there was some discussion on scaling back the number losses did that happen yes so um basically what we're doing is we're moving the four we're moving um the uh moving creating four locker room spaces within that middle locker room area and so we could do that by one eliminating a lot of the shower bathroom spaces that was unused in those areas as well as reducing a a little bit of our locker um Locker footprint uh per se because we don't have as big of classes as big of teams we'll have plenty of lockers in those spaces but we don't need as many as what we've had um currently in those areas so no I agree with that thinking some fellas want windows in that happen there will be some weight rooms in the hall or Windows in the hallway looking in and then I believe there is designed to put some windows not that you can look out outside but just bring some lighting from the outside in natural natural lighting like that but if they jump high enough I once they get bigger faster stronger it'll be to jump one I know the comment was made about baseballs but that's all me you just need to have spaciousness of I don't know I'm not fond of what do well I mean the locker room is obviously very small as it is now and extending that will give us some space it's not going to be massive by any means but it give us a little more space to do some other things in the locker in the weight room yeah so that that moves Southward a little bit yeah plus it makes a little safer when there's more space and everything's not craned on top of each other now this is just Kevin speaking question say some public meaning but that track upstairs yeah it needs work causes Darkness it just I don't know how much it's used I know some people say it's used but well so okay so with this locker room will they take all of that stuff that's up on the track down into the locker room that's that's an accident that's all I mean yeah because when they do run around there you know you can't one one wi so I was wondering if we were creating enough space to take that we won't have any we won't bring any machine equipment down it'll still be a free weights area not enough the machines aren't used a lot right uh I we all know some sports may use them more than others I don't know from a PE classroom standpoint how much they really used those free they're the big yeah so with all that said and done I guess we asked that you would accept that recommendation to um any idea any idea on construction time start yes so we'll have our first construction uh preconstruction meeting uh next week and we'll lay that out about when we can get started uh I think initially everybody would like to get started as soon as we can so hopefully in December I think so how will they be able to demo and do all that stuff without you know you're going into winter Prime winter time Sports so that'll be a discussion that we'll have as far as phasing okay the areas I didn't know if that been discussed U we we've laid out a little bit but obviously we haven't met with the vendors to see what what we can do with them as part part of that phasing but there will be phasing aspects of it that will have to obviously absorb some space and have to move that space and use another area um kind like what we did with the carpet and the paint you know we had to move classrooms and things like that because the time it took so there'll be some creative ideas make it work but we also want to be able to give them enough space to work so they can get stuff done in a timely manner without preventing us to be able to do what we need to do on the school and athletic side your concern Scott would be the use of theary G for basketball right because everything orders that stuff's going to get shoved into those spaces you know equipment all that kind of stuff we'll have I mean they'll still be able to use the east gy space as far as uh events and activities and practices and so forth one of the things that we had talked about was we would probably build a a temporary wall there so that they can come in and out of a space without getting into all of this P host County so it'll be in January they won't start until January I just was like so we would start at South first start that demo there and then they would once County's attorney is over then they would be able to meet into that space I move to approve all in favor say I moving on to uh board policies we have three of them for second reading tonight which means that we go ahead and vote correct correct u m Fe to together it too if it's all right the first one's a replacement of policy and it's still number 3160 has to do with criminal history checks second one would be uh new board policy 3165 also dealing criminal history checks of applicants and contractors and then the third one is a replacement of board policy 5035 which is has to address challenges to library media and other supplementary materials so and just to make a comment on all of these the reason for the new or replace U policies are new legislation and um I know that school attorney patru and I we've been working especially on the criminal history checks to learn a little bit more about those and in agreement that these are the right ones to be recommended and I ask that you approve those if you have questions first you can ask went through those last time I move to approve policy board policy number 3160 316 and 5035 motion second for approval everyone is favor say I I all right anything public comment it board if not we're adjourn get dollar

algi in the prayer I pled Al to the flag of the United States of America and to the repic for which it stands one nation under God indivisible with liy and justice for all Lord Jesus I just ask that you might slow us down and quiet our hearts always amazed at the fact that when you were here that you never seemed like you were in a hurry that you had a methodical uh method about you that was relaxing and I just asked that that con s was over us tonight give us wisdom in our decisions Keep Us Safe in our endeavors in the next few days and give you thanks amen amen all right next board meeting won't be until November the 14th and then we have one on the 28th both those of November of course and then December the 12 12 moving right towards the end of the year revisions of agenda we have one addition to donations one to HR and then one item of new business tonight under public recognition I'd like to have a recommendation and a vote to approve $200 donation from Harbor free for the southw high Junior Senior High School robotics mostly we have an $1,200 donation that consists of R Mass $600 Brian Evans 150 W bash County Sheriff's Department 150 Vander wall firm $300 and that would be towards Northfield wrestling second all in favor of approving say I I all right thank you School recognition Mr all right well tonight we have sharp Creek with us as far as our teacher the year and also our staff of the year and Mr Martin is here also so I would like to first of all call up uh Tara Hopper if you would come up here she is our and and we talk about this the teacher of the year for Sharp Creek the 2024 U because it's always um at the end of that the school year and so when we do this each year um act after they look at um uh who actually from each School becomes the teacher of the year or the staff of the year they actually write something up to become look at to be the Indiana teacher of the year and so I want to just read a little bit about what uh Tera wrote and this question really was about um it was a narrative about our relationships about the environment in the classroom and one thing that she just mentioned I really like it says in order to create a positive classroom culture where students can Thrive they must feel value um in my classroom this is done by building uh relationships with all students getting to know know my students beyond the classroom makes them feel valued and important that's just one small part of that but that's one thing that our teachers do and that's what tear it do too and so at this time as far as the staff Spotlight teacher of the year at Sharp Creek and also the elementary um District teacher the year Tara hord so let's give her a round of [Applause] applause so um our first Farmers Bank and Trust we always talk about them because they sponsor a lot of different things uh so you will receive this is a $50 voucher for our online store so congratulations at this time I'd like to um see if Mr Martin would like to share anything else I just want to make sure that U I vouch for this is a very welld deserved honor for Tara U this is something and Kelly's will be the same that their peers their colleagues nominated them and then through a selection process of a group of colleagues they were our sharp creat winners uh some of the things written about Tara as people nominated her creative Problem Solver uh she embodies the mission and vision every day ethical honest trustworthy and she is uh rolls her sleeves sleeves up each day and does whatever is required to make her students progress and in my favorite she is a teaching superhero um me personally I I think of Tara as being a very talented instructor both reading and uh and in ma uh she shows herself as somebody who's trying to improve herself she's had of the curve on new things coming down the the way from the idoe such as the science of reading and things she's she's already taking her own time to be uh getting an understanding for that reading a book when she gets the opportunity that that helps her be ahead of the curve uh so certainly appreciate that and I I also just summarized Cara as she shows a can do attitude and that's something that we need I don't believe I've ever heard her say that's not going to work or no we can't try that she's very open to what I believe School needs to be it's very flexible so congratulations do you have anything you want to say any speech or I just love being that's you know I have I can't do what I do without the teachers Mr Martin um the my parents so yeah all right well thank you very much thank you and we'll call up Kelly Taylor um so Kelly if you don't know Kelly she um is now I think our official title is Health Service director um a lot of times we just say head nurse so she is our head nurse though across the whole entire District um and another interesting thing is she actually works with two schools um side by side but a lot of students um not only just the students at those two schools at norfield Junior Senior High School and Sharp Creek Elementary but also overseeing the other three nurses um in our district so a very very big job she's had a lot of other jobs that prepare prepare her for this position so I just want to read one thing though that she talks about because um they do something different they don't have an Indiana state of the staff of the year but we still like to to do that with our teachers or with our staff and so the question is B basically why do you love your job at MSD and one thing that she mentioned said coming back to MSD of wers County was like coming home because it is coming home because it's where she came from it's fulfilling to give of yourself and service to the students in the school district that you graduated from and so that just speaks volumes two of of being able to to actually pay back and and do those things that that teachers and staff did for her when she was in school when I was in school and then uh also helping all those students so again first farmers Bank and Trust let's give her a round of applause Martin um again Kelly honored by her peers for colleagues in our building um very well deserved I think of the word steady and consistent with Kelly and I mean that in a lot of ways but those are very important things to elementary students and staff and she handles adults and students well uh she professional she's kind uh she's empathetic when she needs to be uh she has the ability to be Stern when she needs to be and all those fit very well for an elementary school building um couple of things that were written about Kelly by staff uh she does a wonderful job of juggling the huge responsibility local building and Corporation wide and I totally agree with that um she consistently follows up with students and cares for chronic uh issues they deal with she acts quickly and accurately in the case of emergencies uh staff members trust and respect her which is obviously very impressive uh she's always willing to help in any way she can I will say she covers a front desk at times you know on top of what she's doing as we need um she's always at school she's not taking days off just to be willy-nilly about willing to help with any issues that might have pop up and I I truly appreciate that Kelly we're lucky to have you yeah I working in a school is awesome I think because you get the energy from the kids and I think the older I get the more I need that and so yeah and and I'd like covering the whole group too I'm not sad that I'm not doing PR school I think that might put me over the thank you and as always uh you're welcome to leave I know some of you have different things you need to do and so you're welcome to leave but thanks for coming tonight thanks just would want to stay I just have a few other ones that like to mention um as far as recognitions uh this one comes from a phone call that I received parent Danielle I'll just use the first name called and wanted to recognize Mr J Snyder for the work uh he does with students he takes care of issues loves students and communicates with parents a lot of our staff a lot of our parents know that we do these kind of things as far as recognitions so it's always good when you have somebody just off the cuff that just calls and says hey I'd love to recognize uh someone and that's what she did and then Northfield Northfield uh senior volleyball player Josie Lynn set a goal to achieve 100 successful blocks by the end of this season and she accomplished that goal last week at North Miami now she's working to see how many over a hundred she can get so congratulations to her and norfield also would like to say great start and keep up great work the two new North maintenance workers Jonathan Wakefield and Scott Hearn are both getting many things done and always looking for ways to make our schools look and run better we want to thank them also that's all I have from any public comment on the items on the agenda this evening if not I'll take a motion to approve minutes if you got an opportunity to Second all favor approval say I I all right clings AC all in favor of approving claim say I payroll nothing out orinary all in favor of approving payroll then uh Financial summaries that is end of the month balances for October or excuse me September we October now so these would be for September close with the month so you'll be able to see where we are at the end of that what they're trying to watch moving [Music] around things are still good and Turing in the right direction nothing of concern or anything that stands out with those in month balances all right thanks Chris yeah next next item would be the 2024 budget adoption there's four items there if you notice we'll address each one and vot on each one that's their import yes that's that's fine uh you don't want me to go through the uh slideshow sure oh you didn't put it on there Kevin said go slow so yeah all we need to do is uh we need to make final approval of the 2024 budget along that are some entry items that go over that as far as the final approval for the bus replacement plan final approval of the capital projects plan uh which both of those are on our or on our district website and then the um the form four is really kind of the approval of the 2024 budget that has to be S that want to jump in if you have question on any of these as we move through them we'll take a motion for a which is the actual 2024 budget to approve that budget second all in favor of approving the 2024 budget sayi no opposition the next item would be approval of the bus replacement plan so all in favor say I okay then we have the 2024 Capital project I motion is second on that all in favor say I I okay the last one for this section would be recommendation to approve the resolution for appropriation and tax rates form four this mention all in favor of approving that also say I I all right thank you moving on to HR we have the U winner Sports coaches tonight so there is a long list of [Music] names mess that's impossible all right resignation we have Hannah Griffin classroom instructor at whites leaves we have under leave we have 163 164 165 and 166 you can see the start and the end dates on those transfer we have Abby ciders temporary transfer to preschool three-year-old that'll be effective here on the 23rd employment we have Megan Davis par professional Southwood Elementary Jason heyen classroom instructor at whites High School all right so then the coaches are next winter coaches for Northfield hly zolan headed shair Ashley nickam JV cheer Brittney dos junior high chair brayan deer Junior High cheer Hillary eloth barcy head girls basketball br Baker assisting barsy girls basketball Danielle Tolson JB girls basketball Troy bear 8th grade girls basketball Tiffany liy eighth grade girls basketball Ariel Dale seventh grade girls basketball Tiffany stiff sixth grade girls basketball Rex reer Bary head know that Bary head boys basketball Troy bear assisting barsy boys basketball Matt Brown JV boys basketball Kyle Oswalt C team boys basketball Nick Jared eighth grade boys basketb or girls basketball Michelle prce seventh grade girls or grade I'm sorry I stand correct on the prior one boys basketball how you say his next name Scott hoppert sixth grade boys basketball volunteer yeah please note that Jared Hopper fifth grade boys basketball Tabitha Flor fifth grade boys basketball Casey Hudson fifth grade boys basketball Ed shaffield Ed wrestling great G assistant wrestling Casey G um assistant wrestling Scotty Pennington Elementary wrestling Eric kirtling Junior IAD wrestling Micah Higgins assistant wrestling Jim oler assistant wrestling roie stiff third grade boys basketball Troy hoppert third grade boys basketball Jason dos fourth grade boys basketball Bill m p fourth grade boys basketball and Nick hoofer fourth grade boys basketball and then we got Jordan Culver fifth grade boys basketball and Jeffrey Driscoll sixth grade boys basketball moving to Southwood for winter coaches Casey staer head wrestling Bart staer assisting Gage Kelly assisting Dave Peebles junor High wrestling Ryan Rosine assisting Tanner Chamberlain assisting Joel Mak assisting all those at wrestling Kenneth Norman had girls basketball Rod Cole assistant girls basketball Sydney hin Jun JV girls basketball Jason Korn assisting Meredith Norman assisting girls basketball then we have Randy persy uh eighth grade girls basketball Sean Klein seventh grade girls basketball Christian Perry headed Bo vars basketball Devon Dale assisting VAR Jim Hogan JB boys basketball Michael Barrett freshman boys basketball Cole Wyatt 8ighth grade boys basketball Brian Bas Basset seventh grade and Evan Deaton sixth grade on the boys basketball anything [Music] there all in favor of approving all those names please say hi all right C FL all right superintendent report just a couple of things so you know that we had our ADM count day was on October 2nd and we officially certified those today and so our ADM count was 2152 bodies but um exactly it's 21508 um because we have that's how we have to Do It um so and that's the highest of all fall counts since at least uh 9912 of 2014 um so those that's information I have back on my spreadsheet so it might be further than that but that's um excellent um also just want to communicate uh again about parent teacher conferences taking place on this Thursday there was communication from a lot of different schools also we sent something out from the corporation just a few minutes ago and also there's some professional development going on Thursday so there's no school School of no e-learning on that day and then of course fall break is next week uh for all of our traditional schools white Junior Senior High School will still have their Monday through Thursday so just a few things just to talk about but also just to celebrate um that count ADM count day and just to give you I guess a little comparison last year at the fall count was 2140 this year's 2152 I won't leave you the percentages so it's basically 11 point something more students than last year good news thank you curriculum no nothing the reports okay items and new business I'm pleased to bring the first one before you that be approval of the 2023 2025 teacher contract I encourage you to familiarize yourself with that so that you have an understanding this was nice effort on both sides can I just mention then to and and Dr K Can U chime in to approximately $650,000 in new monies with that increases in salary Insurance retirement ecas um starting salary at 45,000 going up with the Masters up to 713 um also all teachers would get the 2,000 increase uh some will get 3 to 5,000 to get up to that base um of $45,000 and a little bit of language change so uh excellent there's an opener uh for next year for salary um if that deems necessary so would just recommend that you approve that and ratify that contract that's why the date extends through 2025 take a motion to approve it was on last time yeah yeah we we had the hearing last it is on the website though under finances and real estate contract it has to be changed now though once you ratify it so because right now it's just a tenative agreement just a few more moment seconds all in favor of approval say I all right thank you next item under new business recommendation approve extended field trip for Northfield 8th grade that's to Washington DC in March of this coming year second all in favor say I I last one be a recommendation to approve the extended field trip for Northfield senior class that's to North New York and that would be March the 9th to the through the 14th of this com so move second all in favor approval say I all right under board policy we have just a few things to look at tonight they're all first readings it would be the first reading of uh board policy 3160 being a repl policy and then the first reading of an additional policy 3165 which has to do with criminal history checks and then first reading of of updated replacement policy 5035 which is to challenge library media and other supplementary materials and process that that's to formalize so all of these changes are based on new Indiana code and so these are recommendations from indana school board Association also our attorney Josh trinu H these over um to make sure that we're in compliance and so just ask that you have any questions though between now and and November 14th I guess we have a lot a lot of time to look over it again if you want to to ask questions U but these have been looked at um and there's not a lot of changes uh to what we've already been doing but there are just um some minor changes that we'll do that follows the code so like Mr ran said you can see um all of these one is a new one though because when we talk about applicants and contractors we actually had 3160 included those teachers that were um applicants and also regular School Employees but this adds um contractors that we have which that's always been something that's um happened to but it's put more in language and separated out um from 3160 to 3165 and then the last one then um the challenges to library here again this is Indiana code um that we have to have this situation where they can be challenged and actually can actually go to the school board at some point um by following the chain of command and I know Mr Drake has there's a form that we've used before we'll continue to use that form if that's what we need to do so anyway if you have any questions between now and the 14th let me know on on that item there it bothered me at first starting down through that that it wasn't reach the school board at some point but then at the final after goes through committee or Review Committee the big thing that is we're going to try to solve most of these like we always have parents can talk to the teachers parents talk to the principal like we work very closely with those and and so like if there's a book that somebody doesn't appreciate being assigned we we offer alternative things and our Librarians are very very conscious of our community standard and so as soon as somebody points out to something there's no need to go through the formal process typically we agree move the book so uh don't see this as us trying to complicate that this is just us making sure for some reason we get to that point it will happen that just doesn't happen and really this change we haven't changed this at all from what was given to us from the school boards Association there's different criteria that would that would say that would be harmful to minors and all those different things that that would be pulled um and so yes just like Mr Drake said it would be nice um that we would have that solve before I get to you um but it just gives us the policy to follow okay on the new policy about criminal background checks on contractors and applicants that's the responsibility of the yeah well the applicants obviously is our applicants to our school but yes it's not the responsibility us the responsibility so we're cleared on liability side of correct and that's been going on for many many years I so we'll address the vote on those at the next meeting any items from the public board members all right we're Jour 628 28 by the

oh I've been here 12 hours now in this so thank you all right for those that are unfamiliar with me I am T Smith I am the new department chair of the science department so um and I have been told that you all have had um access to this uh particular slideshow so I am going to assume pretty much that you have been through it and you have read it including my speaker notes so um once again our school has done um amazingly well especially in light of the changing demographics of our school which is reflected in last year's mcast scores the eighth grade mcast is going to a new generation of mcast which will be fully in implemented in 2026 so we are going to uh we are fully aware of that and we will be implementing uh new strategies and um new questions uh in class uh amongst our uh six through eight uh teachers in order to get our kids ready for that uh you know in a couple years so um you see that you can see that we are well above average um well above State average for all but two of our um items um we've had a um we had an increase in our meeting expectation we did have an increase in not meeting expectations however talking to the middle school student uh teachers some of that had to do with a lot of pull outs um and of course uh students uh Miss class or Miss instruction when it's pulled out and our chora I mean our Quest program is not totally in line curriculum wise with um the mcast and what the teachers are doing in the um in the classroom so we're going to look into aligning that that better um biology once again Stellar um uh uh scores for this coming year or for last year um we did you can see that our exceeding expectations uh the number of students receiving that grade actually went up and you can also see that we did not score below any the state average on any one item and um let's see and this was our next steps so I'm just GNA open it up to questions I just noticed on the very first graph that like uh two years ago it was 4% and then this year it went up to 7% right and so that was actually three and then five this year that's right and that and that is because we had some very high need students that we are not always catching our uh students that should be on IEPs so and once again like I said this is kind of reflecting our change in demographics that these uh children that are coming up from elementary school and coming into our Middle School that have social emotional needs that are need to addressed etc etc we're having a much higher number of that in our school so that number um you know we're you know our goal is to not have that go up but to have that go down and so yes we are trying to implement do more alignment between um the quest and the quest program and classroom instruction as well as between we're going to look at alignment between vertical alignment between Elementary and Middle School to try to get that number lower and keep it low as our demographics change any other questions so yeah U What specifically like just said yeah we're all where science seems to be better than the math and the Ela that I see here a little bit but we're still about a third of the district not up to the meaning expectations so so you said social emotional between the elementary to you know we've seen this for the last few years I think so what specifically is being done is it working is it not working what's going to change so not if you look back at the um number so a partially meeting expectations is not failing okay so our not meeting expectations is really kind of where we're going to you know we really need to I mean not that we don't want to bring met partially met up however it's to be noted that it's not failing so not meeting expectations um we are once again that is a that is a group um what do I say that is like the whole school has to be involved in that especially with e8th grade you know we need Buy in from our special education we need to get the people that run that the uh people that do the quest we need them on in line or on board right so um we may have to start looking at um alternate test forms um for the students as time goes on so um we will like I said as far as 8th grade goes we will start incorporating more of the performance assessment tasks that are that that has provided us to get us ready for our the new Next Gen test that's coming up so basically it's we just go back we look at standards we look at questions we see where we are you know falling down or where we're not quite hitting the nail on the head as far as particular items so um but also remember we are way above State average so and and both are bio and our eth grade you mentioned partially meeting is not failing but so what does that mean partially meeting versus meeting I'm sure for you guys having the data being able to look at since June having all the additional data reports from the state you understand this parents sitting at home seeing that a third of our district isn't meeting expectations when I hear as a parent my kid is meeting my kids either meeting or not meeting there is no partially or exceeding like if they're not at least meeting the expectations that they're expected to meet it sounds like they're not doing well I understand you know it's not failing but for parents we have 30 to 40% of the district in any given class or subject that aren't at least at meeting I guess one way you could one cor one way you could look at that is great ABC c is partially meaning expectations like if I give a student a c he has not met all my expectations for that particular subject so a c is partially meeting expectations exceeding expectations is an a like he met every single expectation and probably did more so if you want to look at it in that way in terms of if you want to make that kind of uh connection between grades and um scores on the incast that would be a really good way to uh explain that that's helpful yes so you can look at it as f c b and a anybody else you mention you vertical alignment with the elementary school yes they're here what specifically are you guys doing well as I was looking through the items for uh grade five and um I noticed that one of the things that the elementary schools were weak in was in the areas of physics and chemistry which is not unusual uh generally because our elementary students or teachers I'm sorry do not have any direct training or coursework in physics and chemistry specifically so I believe that um either s or Carol a couple years ago had discussed having PD for our elementary teachers where uh Chris our chemistry teacher Chris Cino and I could lead a PD to have the teachers the elementary teachers who more comfortable um and have deeper not subject matter knowledge uh because we're kind of the Snee right uh in either chemistry and and physics and hopefully get that those two areas um reinforced to get the teachers more comfortable so they teach more of it they have a deeper knowledge of it and hopefully that would translate into not only higher mcast scores with the fifth grade but would then come up into the middle school and and um you know they'd have that more solid foundation for what our six through eight have to teach them to get them ready for the eighth grade mcast how's that thing goingon how's that thing going well actually we talked about it a couple years but we just never like this is before Co and all I can say is co happened and so you know now we're back to you know we looking at you know trying to maybe get that that alignment a little better and to you know uh reinforce those areas so what specifically is happening right now you guys got this data in June can I just I I did do professional development um with the elementary schools last year so very specifically uh it was a half day PD that I had gone in with this um the fifth fourth and fifth grade some of the third grade teachers um and we did specific science professional development which is excellent right and so we'd like to any of that this year so we just have to like make it happen and um to your point also um what specifically we're doing so um this was a transition year so I had um looked at a lot of this um um data so moving into role of administrator I um am piloting really a a schoolwide option for a goal um to really partner with the staff um in scaffolding learning um for our students um with disabilities in our Ells um that is the the largest learning Gap that we see so if and then targeting that as professional and student um goals we can also wrap around professional development so we have more people talking about the same thing trying the same type of supports um for students in multiple different areas that a group you refer to as HS yes yes was the 28% here that's not meeting are they all hings no not necessarily not necessarily okay so and I think it's a mischaracterization to say they're not meeting so they're not at the meeting expectations level and I believe that um about the schoolwide goals I believe that was in the document that had s s you know that you asked to be um that to have that give it access to you so um thereal when I to look at and I didn't get a chance to get back yeah there's a there's several Us in the science department that are participating in the schoolwide BS so we're hoping that that you know um helps and if I could add we also have a scheduling committee this year so we're looking at our schedule here to see if they we can develop more opportunities for supports for students for the biology of the science for for all so I did not I don't mean to monopolize this time there's just so many questions I noticed in Carol's newsletter this past week the enrichment programs at the elementary level BMS has a ton bees not so much there's been talk about certain parents trying to start up a stem committee or a stem Advisory Board I noticed there's a particular enrichment at BMS for stem are any of these enrichment programs being aligned with what's being done in the schools and is there a way to uh leverage that to get more oils in to sort of help this I mean the parent groups they're doing great with all these origal programs is there a way to align them with these and just have them as another tool so I can I I can address that if you and then you can talk about a little bit about the um what can be done but there are um science skills that have become the predominant feature in looking at so as um as content is being created and the Frameworks are being developed there has been a shift from being you know memorizing content to being able to apply and use skills so we have a focused um basically seven science practices those practices can be um performed by any student at any level so any of these enrichment opportunities are going to have students asking questions modeling um you know communicating um developing um you know questions and you know hypotheses they're going to be doing those those are the skills that are transferable with any of the um you know enrichment opportunities and so all of those enrichment opportunities are just being able to take an opportunity kind of leap and and not be afraid to investigate that's huge and I think those opportunities um really help students progress no matter which level of the curriculum and trying to yeah it's almost like a marketing plan kind of like get them excited so that they go on and they are more Curious in the classroom I know these after school programs with parents GRS abs and flows depending on which parents are involved I understand that but I mean EMS forgive me kicking app have this and every time that calendar comes up from Carol you look at the schedule I'm afraid the Boon Elementary students aren't just aren't getting the same Equity that BMS is it's I don't know if that's going to impact this I don't know but that's the state of our district right now with two separate schools this is not a personal comment on on Cindy at all and it's it's I don't even think it's within your control it's parent groups it's link that's runs the programs and historically speaking there used to be after school enrichment as well right it just doesn't seem to be there right now yeah yeah can I jump in here um I put out a survey to parents asking um because I talked to John about the link and what that looks like it's a tremendous program I've talked to our PTO about it a little bit I think we need to pump that up and get more people involved I put out a survey that families just saying is there any volunteers that would like to come in and I speak one that would like to do something now so that's something we can work on and try to build that up I will throw this in there um students are coming to me with many many different ideas um they want the Lego le they want these things it's just getting the adults in there yeah I remember when be had well be I was up fix good work uh yeah that's great yeah I mean it it would be great if some of the deficits and the questions that we didn't do well like at the middle school and the high school he shared with lay for maybe potential groups of bees so you know there specific skill science skills that maybe maybe not a monthly club or maybe could just be like you know whoever feels has those skills maybe can reach out yeah I can do that yeah I mean ideally that would be the idea so I just wonder if like the specifics of it like you know like oh please do something or like oh we have this need we didn't do well this questions is there anyone in the community that has these skills that would to come in and do something might get morees one of the other things we have clubs for the older kids we need the younger kids too it's because there's an interest we start there they go upon those SKS yeah the kindergarteners are always upset when they can't do the original programs usually a lot of them are first and second I that's great I mean just any information we can have about specifically what's going on between the two schools I know John last year you told us about how you working on the is it the literacy or the ELA right with the I school teacher I mean it's I'm sorry we need a new single building we need a new single building for our elementary out grow so we need a single philosophy at each Elementary School to prepare them for middle and high school and then the world you know I think what Lisa said earlier was so important it's the attitude around it's that willingness to take risk and think outside the box those experiences whether it's Lego or whatever the activity is if it promotes kids thinking more broadly that what they do inscience ory or is going to be enhanced you know you got fifth grade knowledge but if our fifth graders are thinkers rather than just like test takers they're going to do that part of it is you know to pretty well we're worried about some students some of whom we've had this conversation before some of whom this test is not appropriate for me you but I you know there's you know we're really really the school system will be constantly aspire to better that makes me think of another question you mentioned how we compare to the state and that's great we have to do that for Budget reasons and all that how do we compare to our competitors so either maybe competitors isn't the right word but schools that we lose kids to in ninth grade schools around us that are similar setup similar size similar resources how do we compare to those that data isn't always available for science no sence the best the easiest way part of my presentation if you saw my presentation I can put the slide up soon is the uh the growth and achievement plot yeah they don't that graph and so what I've done this year is I've put up every single District in the state and I specifically show you where we scored sixth 7th e8th and 10th compared to everybody else in the state so you want to take a look at that you can see our demographics as far as um income is concerned you know where we are and you can get to see the whole where everybody in the state is on that and typically speaking we you know as far as English is concerned um we do very well compared to our area schools in our area um specifically against I love to measure us up against cona Carlile Brownfield schools like that that have incredible amounts of resources to see how we do against them because we're not even close to being in the same ballpark as they are and we do pretty pretty well we actually do I'm being I'm being humble we do very well yeah kind slide I'd like to see that data is not my presentation it's in there with everything like you know a select you know like I use the term competitors but that there would be one on there it was part of my presentation last year I've Incorporated slides like that over the years to show again you know show again the U growth and as well as the achievement because it's imperative that we look at both you know uh and I heard you in the years past and again this year you know you're you're hammering the point about that not everybody is in the meeting and exceeding and therefore we're not doing our job or we're not Meeting those goals and I completely disagree with that that's it's not about you're not doing your job but that's how it comes across mik okay so it's you know no it's because it is a bon a contention of mine to hear you continuously say that and it's just not the way to read the data so part of this the slide that I'll show you is that you know that expectation that every single student's going to be there is completely unrealistic it's just not the way it works and when I'll show you like for sixth grade specifically you know the best districts in the school in the in the state don't even reach 90% of their students in the meeting in exceeding it's just not a realistic thing for this one particular type of test so it's it's imperative that we look at you know we have that in our mind that not everybody's going to reach there it's just it's just not a realistic thing for the types of students that we have to that have to take these tests as John said you know there are some kids who are made to take these tests that they're just not going to do well because of who they are what they're dealing with it the the state is almost set up for have those kids fail it's it is completely unfair so I want to respond to you I do not think that you're not doing your job that's I've never said that I don't think that's how it comes across if it comes across that way is because I'm trying to do my job where we're in charge of all the money that's going into into the district we put a huge increase in the budget last year we're looking for another huge increase in the budget this year we had the fincom and Berlin saying you know the schools already get too much money what results are they doing for it we should there's someone on that committee that want to pair it back and cut it so my question is when when we see these scores of 70% meaning or exceeding that's still a third of the district not now you can explain it by saying well you know these kids shouldn't be taking the test State set them up to fail nobody's going to argue that the state doesn't set you up to fail but the number I mean the numbers are the numbers I did look at it yes I think 89 was the top percentage of meeing it exceeding and the one that I looked at so that's 11% not doing it we're at anywhere from 35 to 40 28 including science it's just what I see and it's I don't want I don't need to ask a bunch of questions about the superstars or the allst stars because I know they're doing well it's the high need students the lowincome students that might not have the opportunities so if we're going to have these huge budget increases what are we doing to help them and comparing to the state that's well and good but I don't care about what the other states are doing because I don't pay taxes in Boston or quiny or or anywhere else I pay taxes in Berlin everybody else here pays taxes in Bur Wiston so I want to know what we're doing specifically yes we are doing well and the Mary used that against the reasons for the budget last year that we're doing so well so I want to know when we we're here to look at this to help with our budget discussions when we have those discussions what do we need to do as far as budget and policy goes to get better because you I don't exist in a world where you can't get better you you can get better I can get better I I hopefully I have gotten better in some things but we don't live in a world where you don't have to get better we we need to continue to push and if I just sit here and say oh congratulations a great job nobody's pushing you just have to push it's not an indictment on you or your work no I have no problem with competition yeah Jess has had me as a teacher and as a coach not as a coach um you know so with the high need students and this is 10th grade or fifth in the state the four schools on top of this were all charter schools for 10th grade in our high need students our high need students killed it this year that's one of the reason this is English English okay so this is you know one of the reasons why we won the Blue Ribbon award this year is because of our work with our high population and it's it's going to get more challenging as as our highes population continues to exponentially grow like this year is going to be challenging there's no question about it Emily McCarthy is doing an incredible job she's totally overworked with the amount of work that she has to do with our population that has grown what Lisa like 300% in in a year and it's only going to continue to go in that route so what are we doing population of high need students specifically are like elll students but also our low-income students all kids who classify who were classified as that high needs and that's in Sally's presentation has grown 300% this year the elll population we went from what two students to 21 in two years and we have a student in eth grade right now who speaks absolutely no English who is who speaks a very rare dialect from is it pakist Pakistan and our eighth grade teacher has to get this kid to pass mcast I mean that's absurd thankfully thankfully we have you know there's some good AI that she's looking into that helps break down material like a novel she can put it in the M the novel will be spit out at like a second grade level in this kid specific Di but this is work that our eighth grade teacher has to do for this one student in addition to all the 95 other students that she has it is an incredibly difficult job as our individual students needs you know are the amount of students with in growing needs and we have one teacher in a classroom has to meet all these it's increasingly exponentially difficult tomor with them withy because this is exactly the story really what you're talking about is you're talking about budget allocation right how you allocate your budget and Peter I don't no disrespect but I don't remember anybody coming to the department chairs and saying what do you need how much money is it going to cost so the budget process right I mean nobody's asking us because we'll tell you right off the bat faculty we need faculty and in this high school and in the middle school to address exactly what Peter's talking about that's what we're trying to do we need as you like why don't you like Loop us all in why don't you have Peter and Steve and Francine and myself and all the other stakeholders Matt Hager whoever come in and say okay you got this big budget increase you know why don't we talk about allocating it where you know we feel that it needs to be allocated correct me if I'm wrong but I was told that was the process last year that's what that's how we um came you know identifi that we are um need a math teacher and that's how we identify we're I mean we keep identifying that and and nothing like well that's true I was not there yesterday I was taking care of M another matter this is true but we have I know Lisa and we have been advocating for you know new math teacher etc etc like we need a new Tech Teacher you know to meet District goals right and we've been talking about this for years so we've been talking about this since the last time the district goals were written so um you know and allow us yet to be M materialized so you know budget allocation that's great let's put it where we need it I mean if you want to try to see or have a chance of you know increasing mcast scores for those students then we need the resources well that's exactly sounds like some that's in the is in the budget the is all in the budget all right we got to get back to M Pas yeah I mean pet part of my veteran move was to have t go first basically just say ditto so I mean I I'm very pleased with the English scores this past year um again we use 10th grade as like The Benchmark because that's what we're getting to this is the um this is the year that school gets looked at Etc ET our students did very well this year you can see the stats here on how our students performed top 5% as far as our students exceeding and meeting and where we are in our scores um I'm pleased with the middle school scores again we'll just use these slides this is grade six this is the growth and achievement so this is the entire state every single District categorized by District percentage of low income you can see obviously um students that live in districts if I income they do well compared to stud districts that don't have high income that's just a tough reality a lot of people don't want to look at but that's always what it comes down to more so you know year after year after year um what I was able to do is basically just show where our district Falls compared to the rest of the state um this is sixth grade we had our student growth percentile of 61 um preceding uh meeting and exceeding was at 63 where in that low income is the 21 to 30 % so you know traditionally over the years we've been up in here but we are now starting to fall into these categories as far as our students and our population um I'm pleased with that number and again you can see that you know there are a few outliers there's one District here who hit 92% as far as exceeding and meeting but the majority of the state you know is barely probably in this category just about 60% and this is just the reality of the test so I like this I think it's a really good visual to get a sense of where the state is on this test that's given once a year and we have to always remember this is not a greatest indicator of how our students are performing especially our students who do way better with performance um assessments rather than taking a test things like that okay so that's grade six grade seven are at 65% meeting and exceeding uh standard growth percentil is 51 that's where we are in relation to the rest of the state rate eight 62% meeting and exceeding St centel at 51 and this is grade 10 we're at 61% for standard growth percentile meeting and exceeding at 87% that's the district number the school number is actually 88% the difference between the district number and the school number is the district numbers include students who will take the test who don't actually come to Tonto though that we are still still counting our numbers so we can have students who don't attend to Hanto who actually count in our numbers so it's important to we look at that traditionally what I'll look at it's just the school numbers so you know we're looking at the students who were with us in front of us that we're respons responsible for even though the numbers still count there grade 10 is the graduation re correct and this what's happened here again is that I went over this year and a half ago um this current sophomore class the graduation standards get tougher and it's only going to get more difficult for the class of 2031 so this this is when I talk about the moving go posts yeah I I remember that as as graduation requirement where is this our number I it's what every single student has gradu has reached the graduation requirement and what what is how do they measure it versus the data they give us it's based on um I gave you that scale in my presentation last year it's based on like the where they fall on the scaled score and then they basically say the cut off is here even if they're partially meeting in or some cases even in the not meeting category they can still achieve the graduation requirements I think this year is the year where any student who is not meting category now will not be the graduation requirement they will have to retake the exam if they are imp partially meeting we have to put them on it's called an educational proficiency plan and what that is is we then monitor them more closely uh through their Junior and Senior year they do not necessarily have to take the mcast again but if they pass all of our requirements which are are courses um we usually say that they have reached graduation competency levels and therefore can achieve graduation now if there's a student um let's say who was in our life skills program who takes the alternative and and cast they almost guaranteed not to pass the state will never do not yeah they will not pass that's just the way it is so often times when you see like our not meeting category like when we look at something like this for grade 10 you know this year we happen to have nobody not in the not meeting expectations in the district there was again it was a student who does not attend here they were in the not meeting category but none of our students reached there we only had eight students in the partially meeting expectations but they were all in passing categories so they had passed high school that and you're saying the 24 test is when that starts um it'll be this year yep so the class of what are they the class of 26 yeah so there it it moves up so we're in the partially meeting category there are some numbers that are the graduation they've passed for the graduation requirement and others that are not they've now um made the window smaller so only a certain amount of numbers that are in the partial in category will be graduation requirement now and so the F in like two in five years I think they eliminate that completely you're the partially meeting you won't graduate which is that's GNA that'll be interesting to watch what happens in the state with that have you had I know it didn't happen this year have you had years in the past where students didn't meet the graduation requirement in this test not any Ma so the um is an alternative assessment um given to certain students and they can they can a achieve a passing score for that alternative assessment but in the state testing they're considered failures they're considered not meeting so one of the greatest achievements um for when I was teaching was one of the students did a beautiful portfolio and passed that portfolio and I was so proud of that student um but it appeared on on the data that um it was I'm not meeting a failure so that I think is it's disappointing because like how can that be I mean if they're on an IEP that just makes no sense to me right A lot of it it doesn't I agree with Jess is that why they're trying to do away with the test there's talking the state about I don't know who's pushing it but they want to do away with the test and last I heard there was some serious power behind that I've kind of resigned myself this is the way probably there's too much politics too much money invested too many stakeholders and you mentioned if they do fail in the 10th grade there are opportunities for them they have five total chances to take the ex and pass it so the following two years they but you also so if they don't pass any of those five you said there are still other if they pass your courses or if they are in the not meeting category and have not meet met the gradu uation requirement they do not get high school diploma they get a certificate attendance just a not meeting but even the partial meeting you said there's a group of them that might not might not achieve the graduation requirements so for those students they have to take the exam again until they meet the graduation requirement I believe I'll have to look at that again because again they've changed that recently so this is the only way to graduate by passing this test going forward starting in 24 right now oh we unless it's always been a graduation requirement you have you have it's like as mention there are other criteria yeah it's the educational proficiency plan if they are in the um partially meeting and not have met the graduation requirement we could put them on an EP and then if we designate that they have met the graduation requirement based on our standards then they can graduate I believe that's the case I'll have to read that again it's been a while since I okay you know U we had someone come talk to us that told us to have an elevator SPI for when we go to these Finance committees and the meetings and stuff and so it would like you know those those little tidbits of like our elll students from this to that like it would be really good to get some of those facts that are really like wow to to be part of that elevator fi 300% is that the number I I don't I'm just I'm not the math guy I have I have I think that was it is been I think it's legitimately 176% okay from one to 22 two went from that's the data that I I had been working with for a particular it's every year you have to work with like a very specific set of data and I have um I have that information that I can send yeah I that would be so something I want to talk to about like what we have done in the past last year John and I and Carol met quite a bit to talk about the high school C curriculum with the elementary school curriculum I know John worked really hard with his school the scores this year in Berlin were incredible I was blown away with the English scores in Berlin this year grades three four and five 20 30 points higher than the state average on every single question it was unbelievable so and you again it was like remember our conversations about what can we do to get the kids ready when they get up here to have these whatever you did the numbers in Burling this year I was like whoa it was great um and one of the things that I did as well uh last year is I started to build different databases to keep track of how a graduating class does historically from third grade through graduation the state does not keep track of that for us so I started building that ourselves so we can look at kids longitudinally it's a whole class how they do so we look at the graduation uh graduating class class we also look at each grade how is grade six done over the years again the state doesn't keep that oh they keep that for about four or five years but it really gives us a good look at how we're doing um against the curriculum another piece of data that they don't give us that we built was looking at every single standard that we get measured on and how we've done over on those particular questions we are now in year four of building that so after about five years we'll have a really good look at how are we doing curriculum wise on each of the major strands our areas of weakness areas we heading down areas we increasing so that is something we're doing outside of this stuff I don't want to bore you with any more of that but that's a Google Classroom page that I've set up and I've included everybody in the districts all the English teachers on that um so they can take a look and have that data available to them at any given time I think that's something we really or just you know know where it is we refer yeah so that's something that we're doing as well and I believe from our previous meeting they we're looking what's the difference between Boon and Berlin right I mean like why it's the same curriculum and the same structur so I believe C trying to it's an ongoing process yeah and it's a challenge they're different communities with different priorities um different challenges um you know I I will say a lot of the teachers in Berlin are just kind of at that professional sweet spot you know young they have a ton of energy experienced enough to really BR to Bear you know best practice so it's not to say that our good friends and po it was it was 10 15 years ago was you know and the population changes and tan talked about this the social emotional where some of our kids are you know to get them to sit down and take a test I mean come to sixth grade lunch sometime see what that's like no way no our Administration is doing an incredible job this year to try to get the kids have been out of control and so to try to get them under control acting civil sit in the classroom do their work there's a lot of work to be done on those things before the academics can even be and that's been that's been an issue if I'm going to be BL so these those are huge challenges these 10th graders they were they was it their first year of middle school during was that was that the year does that affect it at all or have you seen anything have you seen anything from that is or is that done by now six gr is co seventh would have been 20 and then they were in eth second grade I mean either way it's a second year in middle school is that is there still a hangover effect from that a little bit not necessarily I would say last year's graduating class was the one that was probably the most affected yeah um and they still did well onast um it's we tell them now it's like it's over guys enough we all have our issues time to get the work for the most part they're responsive to that per an interesting thing to look in the future is like Julie mentioned this the food but I wonder if it's also recess lose that I don't know after after lunch if there's like I know the sixth grade still was allowed to go outside still children we and that's part of the work that we're doing with the scheduling committee is looking at the schedule and seeing if there is an opportunity because that's a real thing we have scheduled as people of the movement time um I know 7 you know as well just get progressively and I think as the state has um you kind of forced upon us more and more criteria for the kids to graduate you know you're you're borrowing beging for you know for time you know with the financial literacy and the you know there's so much that they have to get done and sometimes it um interferes with they need can you tell me like the the move at time because like I have a fifth grader and she was actually just like we want have recess next year you know but I don't know about it so it's during long BL so um they take they so long block is 10 minutes longer than the other periods they're really not so you know impacting you know the learning from the other classes so they use that extra time you know to go outside okay is there anything else on un pass questions for Mr Dy thank you very much I appreciate it my pleasure you are welcome to leave all right Jess I'm gonna start giving my update on the budget subcommittee while you get your presentation up well we'll going to roll into subcommittee updates we're g to spend 10 minutes on this and Carol's going to give us a brief update and then Julie has something she wants to discuss and then we'll roll with the votes all right so budget subcommittee me um Nancy pretty much gave an update two big things uh tomorrow and then second thing we talked about is what Julie's Been spe lator which is the chair us facilities policy um and just a brief background while Jess is setting up bar he's not here and she has the next two um the past the district has never enforced a policy about charging youth groups in Berlin to use the facility um on the weekends we do have a policy in place that says a custodian must be present on the weekends when the facility is in use by uh groups outside of the school um and in the policy it states that we are to pay the custodians time and a half so if a group group such as Berlin youth basketball needs to use the Berlin school gym um for let's say eight hours that become per weekend that becomes extremely postive um last year since that was not enforced and it was not built that cost is not built into the fees so right now kind of and again this is what we discussed at our meeting where we're kind of at this Crossroads where we either need to fix this policy or we need to keep it as is and and enforce it Men last year ever been never not to our not to myge never I know there's a different way of operating Community use of school and all that what they I mean they just never is it the town's right to use it I how does it work I don't know joh you more Yeah question is town right to use it I don't May that's not the right term I know what you mean um it's when the school was built and you can jump in with this because we just got the lease agreement from burand to kind to take over the school as the stewards of the school formally um so we're having that review by the attorney but historically when school was built was designed so that public the community would have access to the that could mean the games things like that town meeting would be held there any activities could be a lance Club activity so the building was opened in various ways as need right except somebody from the town requested it I think I can only speak to it's usually used for Town meetings could be Scouts something like that but there was never in those in those days there were like Keys we didn't even have swipe cards somebody was given a key key and could open the building was very free about how that several people had keys probably along the way and that's how it was used I don't I don't know if it was really used so much by the towns that in that way other than knowing they have probably the basketball programs yeah since I've been along it's just been used for basketball W uses a little bit for things like or something how long um uh several I mean I've been Affiliated basketball years even though the policy is in place so I mean it's just well the policy however this language presents was was approved in 2022 so it's so it's I if it was it was January 20122 and also keep in mind that it was it was separate districts too so did was it own thing because when the when the school was built it was pitched on Town floor that that space would be used as community space so much so that the school entrance is locked from the gym that's what told you right right how that language then was put in the lease well there a new lease anyways because region I did ask the Town Administrator to consider or have legal on the town and look into the shared use agreement we can discuss this if it's so do you wantan to do you wantan to all right so why don't we all right Jess you do that and then we'll have l a quick update on policy and um superintendent and then we'll go back to Julie no thank you no no no I that so they crossed over because we discussed it in the facility subcommittee meeting um but we're not going to solve this problem tonight and Carol's going to talk about to kind of links in the whole security issue and the lock doors and but we as a committee have some work to do on this facility stuff and I think we learned that during our uh our seminar where we we got to work on these leases it's our responsibility right so um we have some work to do it's not going be S tonight but at least I want to start delegating which subcommittees are going to do it what we're going to do and Julie does need to request the committee to wave some fees for the remainder of the season because they just they don't have the money to pay for the custodian um for the remainder of the Season all right just take it away okay I'm G to call Lisa up here because there's a one or two slides that maybe um so November 8th 9th and 10th um there was a conference down in Cap Cod that included the Mas which is uh school superintendence and then masc which is school committee um and so it was a fascinating conference there was a ton of different um lectures that you could go to I put everything like everything into the drive um so I hope no one had a heart attack but we're going to try to fly through it as quickly as possible I know it's a late night um but we had a meeting on Friday Lisa Carol and I and B Nicole for two hours and we talked about all the different talks that we went to um thank you Nicole and and so it was just a lot of exciting things for our district so we really tried to take quick little bites of the most exciting materials that were here um probably the one I'm most excited about U they had a group come and talk about Blackstone Valley collaborative and so we lose a lot of kids to as Valley because they want either the skills or that environment is you more Hands-On is is better for them and so this is able to do it outside of the curriculum as an extracurricular course it's 4.0 grades um it's 12 different schools that they had that came together they did have a three-year Grant from ASA who's American student assistant um and it was using resources that you currently had in the school asking other schools in the area I mean they had their collaborative to seeing what resources they had so like we have a robotics lab here we have an incredible art room you know with Ceramics so it's like looking at what resource you resources you had that you can maybe offer to other schools in the district and get to together and make us collaborative and we already belong to the aset collaborative um so that's something that could be looked into in that Avenue the classes happened uh 3:00 to 5:00 p.m.

all right there okay all right good evening um I would like to call this meeting of the berland Boon Regional school committee to order just a reminder that this meeting is being recorded your image and or voice may be broadcast we please stand for the leg flag United States [Music] America all right is anyone here to make a public comment okay um it does not look like it as of now and did anyone have any Communications they would like to share got one okay um some people reached out to me uh they didn't want to give their names right now just because a a controversial subject I guess and they don't want to get involved in all the social media they don't want to up on late night TV they've been listening to all the conversations we've been having about uh curriculum inclusion Dei uh they listened about inclusing when Jess listed all the identity groups and they're wondering about our Tanto mascot right so it's the Stag is the Toronto mascot a stag is specifically a male beer and they're wondering why they don't want to be inclusive with the mascot of all students just male students I'm not really a fan of changing mascots but it's hard to argue with the logic given the environment so they asked me to bring it up um I don't know what we want to do with it if Carol wants to maybe get feedback from the community through a newsletter see if is a male icon of a male de or sag is it inclusive of all of our students I I don't know um it's a mascot I know the state is recently taken up legislation to sort of wipe out all the remaining Native American images and languages of school mascot so maybe this is the time to talk about it I don't know but uh told I bring it up and so I did okay thank you are the female team soal female stats or stats okay maybe something to add to a future agenda item we can bring that up later thank you Mike sure all right was there anything else all right let's move on to the consent agenda uh is there a motion to approve items 1 through seven of the consent agenda so right L second Mike all in favor I just I a couple questions on I email is it good I can answer I didn't answer them yet I can quickly go over it okay right Julie uh do you want to read your questions yep just go one um yeah just three really quick because I know we have a lot to do um one of them was for voucher $159 and the Lem was for the nrt bus invoice for 53 8446 yeah um and I'm just wondering I'm just trying to get an idea of cost for buses for athletic Transportation per season so have an idea so if athletic fees do get raised there's um this is coming yeah so the this invoice was for the month of October this was nrt transportation for athletic Transportation they transported field hockey soccer and golf um this was all our away games for transportation so the rate that we are charged for athletic transportation for this current year is $321 per mile and then it's $47.52 an hour for the driver so there could be a waiting period in there so the total of that invoice was $538 446 that driver is nrt that's correct yeah um all right the other one's 1058 the voucher and that is for Diamond Athletics um from the look like the revolving athletic revolving account 3525 and 3125 and I know we had um the athletic fields and not draining properly and there was discussion about on are in those fields I was just wondering if any of these figures is that or what these figures so that was um Diamond Athletics it's fertilization Theo campus in the athletic fields and heavy Limestone application to also the Tonto campus Fields so that was two invoices both in October awesome how many acres is that do you know how many acres noting facility okay any idea of fertilization sorry the last question is it the D like I'm just I guess wondering how it's going to help the fields for next year because they do the final fertilization and seating yeah they'll come back spring and start up again so they seated yeah and they did the line and the a rating ating so there were four separate treatments or scope of work done yep great that's awesome all right and the last one was for um 1049 and that's for AJ irrigation for3 AJ irrigation we um we have a three-year contract with them we use them for starting up the season midseason maintenance in the winter shut off for our irrigation system that particular invoice they ran through the system for inspections five zones needed to be replaced the main Athletic Field which is used for baseball and soccer and there were also three rotary heads that were replaced in one zone replacement all right so so is that contract when does that run are we at the end of the contract or are we in the middle of that so the zones were already replaced everything is working fine the way it's supposed to so now they'll come back spring started up yeah then from July August they'll come do a meance check and then at the end of the season he'll shut it off okay that's great L great so it's fully operational oper okay thank you so much I appreciate it all right thank you I appreciate it you're welcome any other questions on the consent agenda okay good so we have a motion on the table so um all in favor to approve the consent agenda I I as well any opposed okay motion passes all right so before I move into my um my chair report which will be brief I had opened up to public comment I really appreciate all of you coming tonight I don't know if anyone wanted to make a public comment I didn't want to Raw you of that opportunity because I know you all the hall anyone you don't have to I just didn't want to all right good thank you okay all right so tonight I want to do two things number one one is um I'm just going to go through the subcommittee appointments again because we have a few changes and then number two is I'm just going to briefly discuss the drive procedure so uh for the policy subcommittee I'm going to appoint um Mr Michael Topman is chair he'll accept yes and uh lri will be a member so we're just swapping uh for the superintendent evaluation subcommittee um lri is chair currently Jessica is a member I was was a member I'm removing myself from that subcommittee uh for the Student Success subcommittee we're going to keep that one as is uh Jessica is chair correct and Lisa is a member and then for the budget facilities um that would be myself as chair and Julie Lee as member and down the road we will have a negotiations subcommittee but we'll do those appointments next year all right any questions on that okay next so the the drive procedure just a reminder um so it's really imperative that we have all the information in the drive by the Thursday evening before the school committee meeting um and I know it's tough because you're probably like well what do you want this is hard um to figure out what questions we're going to ask or how to prepare the best thing I can say is to just like like you were think if you were writing an email to us or a memo hey school committee I'm standing in front of you I want you to vote on this this is my position here's the information here's why I feel this way for the most part we're doing that and and I know every we're all new working together this is new for all of us and I think everyone's doing a great job but it's just this is just a reminder [Music] um so for example donations that's that's kind of another thing we kind of gone along and usually we're just like oh so and so made a donation for this amount okay approved it would be great if we could get amounts the source and as much background information is possible because we had an issue this previous year with a donation um same thing for clubs I know it should just be a quick okay school committee here's this club we want to approve it but if you could give cost to the district specifically what the kids will be doing in the club if you know who the adviser of the club will be and you know when it will take place any type of details like that just so we can make informed votes it would be really helpful and again a memo Style just like you're writing an email I don't want anyone spending hours preparing for these meetings it should just be like a memo PowerPoint is great if there's like we're having an outside Party come in they have a PowerPoint for us that's great that's perfect but for the principals and and the the um the District staff if you're coming in a memo is is fine and then when you're presenting assume we have read everything and hopefully we'll have questions compiled or asked ahead of time so the majority of the meeting should just be discussion because honestly the problem is we as a committee do not have time to deliberate outside right we can't deliberate outside of the meeting so this time this sacred time should just be really focused on discussion and deliberation for us I'm going to try to keep meetings as brief as possible because I know we all value our evenings um I think that was it tonight we're going to try to keep it to two hours um so I'm not going to be rude but if anyone is taking too long we're just gonna we'll we'll just ask to move along and we want to keep moving forward and anything that we can do outside of the meetings at subcommittee meetings we're going to try to do that all right any questions okay all right so now I would like to introduce our Tanto student council representative um Miss Emerson Walsh do you go by Emmy or Emerson Emerson okay so Emerson next time you'll have a seat at the table for you with a name tag I'm sorry about that that is our fault um and Emerson is just going to give us a brief update on what is happening at so hello everyone thank you for having me first off I just want to I know last time I heard talking about the sports and how we were doing very well which we ended the fall season very good the Tonto varsity girls soccer broke our school record and they made it further than any of our girls soccer teams have in the past our boy soccer made it to the elite eight which we were very excited about and our football team won the state championship Super Bowl so we've been very excited and proud of all our teams and we're having a parade for our football team on Saturday morning in West boil I believe and then for event middle school spirit week has been this week and they've all been very excited um the seniors just had a Crispy Cream fundraiser that we were hoping to raise a little extra money for our class but we were far more more successful than we thought we would be we ended up raising about $1,200 which was very good and then right before Thanksgiving break we had a food drive and we had a fun little competition between all the grades and the staff and the seniors ended up winning both collectively we donated lots and lots of food to those less fortunate we were very excited about that and I know the student council did a Giving Tree and it was just tags on a tree and if you wanted to give a present or something for less fortunate families we had tags and we only have two tags left as of today which was awesome now we have none none left which we very happy and I think that's it for events and honestly this year has been very smooth no not as many problems but I know our student advisory committee just began talking about bus issues and preventing any students feeling unsafe or not welcome on the bus so we just kind of started talking about possible solutions we don't know if there's something we could do within those buses budget wise or we were talking about a bus monitor but as everything that does add a little extra to the cost so yeah thank you so much that's great does anyone have any any questions for [Music] Emerson is there a specific issue with buses that we don't know about that people feeling unsafe I don't know specifically but I knew there were two instances on separate buses just teasing and things where the bus driver obviously is focused on the road and it went on for longer than it should have but no specifics I rode the bus after Okay so this was a tato bus Elementary Carol could maybe a little bit more details because I want to acknowledge the assistant principes who took these incidents and made a positive out of it they worked with the principal the two Elementary principles to have and the bus company we were on res Zoom with the bus company to have common protocols from K 12 that they're posted on the bus that they're reviewed by the schools with the children Through The Years so as I carry Through The Years everybody is on the same page with bus expectations those are handled at Tanto the assistant principles are also working with the elementary principles on the way if students are switching buses in elementary it happens less it's more about if a parent is taking the child off the bus to pick them up at school this is more about a child going home in the Middle High School grades to work on a project with somebody else or whatever reason that they have a way of tracking that checking the children and ensuring who's on the bu and that that's appropriate so that's really and I don't know if I miss anything that's the El that's the system principles who are working on that based on couple things that happened and they going that's great I know we're not talking about budget tonight but in the budget is it the idea of this fourth bus is this got any relation to that is would that help avoid some of these situations are they too crowded are they on there for too long no no it doesn't it doesn't it's not the not the same yeah at all that's more about distance and anyone have any more questions for Emerson thank you so much you can feel free to stay or take off thank you okay next up we have Nancy is just gonna give us um I think she's just introducing um wson right or quick updates okay perfect just a couple things I wanted to touch on one I just wanted to let everyone know we have our meeting tomorrow night with the Berlin finance committee that's at 7:30 so Carol and I will be attending [Music] um and then the other thing I just wanted to mention is a update on the phal year 25 budget the budget is in the system that's good news now Carol and I are working on setting up meetings with with the stakeholders the lead stakeholders of each department and reviewing everything and making sure we have everything in there correctly so that's where we are right now within the budget and then we're still on target to present it to you in February so we're plugging along good those are my really quick updates the last thing I would like to do is I want to introduce wion's culinary group for those of you who don't know why they're here this evening so our recently our food service director has resigned um due to his resignations we put a lot of effort to fill his position we advertised on school spring we did get some applicants none of the applicants were suitable candidates for the position consequently I explored different options which is engaging with different food management companies in wison as one of them two of the other ones I reached out to was chart Wells and oh gosh P Fresh Pick Cafe um they didn't have the capability to take us on but wion's did um so we pursued in that direction so Wiens is a food service company they come equipped with its own food service director they will handle the venu planning the staff oversight they will order the food and supplies and they will fill out the require claim forms for me to submit to the Department of Education in light of the urgency of the situation I have contacted the Department of Education and they have agreed to facilitate an emergency procurement for us to move forward with wison for the rest of the year one of the things that I really want to express is that our existing our lovely cafeteria people who are here today nothing happens to them they are still employed for the School District um if we choose to go out to bid again at the end of the school year if we move forward with witson we'll we'll obviously come back have a meeting and see where we stand at that time we can go many different Avenues when we decide to go at that time the main thing that this does at time this moment is solidify us with being able to serve food to our students quickly since we don't have a lot of time on our um Carol and I went out and went to graft in public schools and we were able to see a display of what witson has to offer and I have to say I think Carol feels the same way I was very impressed the quality of the food the the way they displayed the food the the kids even engagement with the food it was remarkable they I I was sold immediately it was great and as you can see they they displayed a nice presentation when they came in and I will tell you that presentation is what we saw it that is not like doctored up to look good that is what we saw in the school I also reached out to many other Food Service directors who are going in this excuse me not Food Service directors Director of Finance people who are going in this Direction one of them is uh Dan Gale who's over at the Grafton Public Schools he he loves he he says it's the best thing he's ever done you know they they're great to their staff they give great food they're reimbursable meals are high one of the other things that I feel personally is that we won't bear any losses and they are not profitable WS since takes the loss the school district does not take the loss that's a hard one if that's guaranteed in with having a food service director that's not always guaranteed that wasn't guaranteed to us last year that didn't happen to us last year so for me obviously I'll be reviewing financials monthly but that that's a that's a that's a big sell in my eyes um we have had a longstanding challenge with Staffing since I've been here this I'm in my second year since I've been here staffing has been incredibly difficult being short staff has caused persistent disruptions it's not just disruptions to the food service director not being able to get to the back end of ordering and forms and all the regulations that the department of Ed requires it's also taking time away from our Administration I mean Miss squa can speak to she's R registers served food I'm sure right and so has the the assistant principles um that that that problem will fall off of our shoulders and go on to theirs um if we forward with this if you vote for this tonight they will start on January 2nd to serve our school students when they return from vacation so with all that I would like to introduce them to you they're going to do a short presentation for you um Christine I'll take it I don't know I need to say anything else sounds good I'm I'm gonna stall you for one moment I apologize I should asked if they had a question sorry sorry about that um when did he resign he resigned three weeks ago I don't have the exact date with me I STS ago he started this school year who was the director last year Lauren Staples okay yeah this kind of goes back to what Megan was mentioning earlier it's going to come up again when we talk about the facilities noce but this is the first minute that the committee is seeing this slide right here this wasn't provided to us before the meeting hardly any information about the situation was provided to us before the meeting I can personally say that I had parents and our food service workers come up to us randomly out in the community and say what's going on with this what going to happen in my job I had no idea what to tell them because I didn't know along with the security situation again parents randomly that's how I found out randomly Carol I feel like the communication on these two items wasn't great last year one of the biggest homeworks of you starting as superintendent was your communication and transparency this is a pretty big deal it's a pretty big change for our district and to have to find out about it through parents or other employees caught me off guard I don't know about any of you guys but it wasn't really the way to go about it as far as voting on this tonight I guess we can discuss the vote when it comes up but we basically have no information to go on for a vote we have no idea about costs can I speak what's going to happen to our employees after this year we had nothing to prepare for this and like goes to what Megan was saying Carol we talked about it all last year about getting information into the drive so we can be prepared to not have to make a quick decision on the spot for something so big that how many Food Services Workers do we have in the District 20 give or take I don't know the exact number you know I don't know the number I've I count L I have I have four in Boyston there's two in Berlin and then there's so 16 15 16 17 somewhere around there you're asking us to vote on a decision that very well could impact their jobs tonight with little to no information to go can I speak yeah first of all that's why this is an emergency procurement because we had we knew this emergency at least Thursday can I so when someone resigns you post for the job you wait two weeks to see have for applicants that's what I did I had no qualified applicants so then we reached out to companies yeah no I get it n what I'm saying is that we were given no information but clearly they spent time preparing this prepare that no no they they did they could have sent it over we have no asked you're on top of the because they did ask in the drive and I said no because that was their presentation not mine you're on top of the budget we have no idea about what this could save us what it could cost us what it could anything about it it's in dri I have the whole financial thing in the drive no you have the you have the you have the electronic form they filled out for the RFP which got into the drive at 6:00 yesterday after I asked for it because it wasn't in the drive that gives no time to review it it mentions an RFP we haven't seen the RFP that wasn't in the drive I assume if we do go with them I assume if we do go with them there no R because it's just an emergency procurement so there is no RP okay well the form mentions as part of the RFP this is what we have and this is what we need okay so there isn't one so that was misleading at best to get it last night at six o'clock so it's a big ask to vote on 17 jobs with little to no preparation oh but the information she gave us is our jobs are ured for the rest of the the year for the rest of the year emergency situation so then it will be Revisited at the end of the year so that was I was getting to I assume if we were to go this way there would be a contract we haven't seen a template for that contract don't I got the contract yesterday from the Department of Education like this this stuff is not quick this stuff takes I it's not quick but he resigned three weeks ago we found out about it yesterday or the other day when I was out at doing some shopping and I just happened to run across somebody and they asked what's going we haven't had a meeting and the chair is aware that we went to Grafton Public School I understand the chair is aware but the chair is one person this is a committee yeah but we have open meeting law so really we have to rece there are are certain things but you can send out factual information hey our director resigned we've got an issue we're working on it here's what you can tell people if they randomly come up to you in the community you did it last year a lot yeah and I and i' I've been working with Megan I think that she and I have been very transparent about what's going on Megan if you would like you do probably have but there's people this is a good point so this is something we as a committee and as a group probably need to do better at right making sure that people have information ahead of time especially for things that are significant we're not going to discuss that tonight but that's definitely something that Carol and I will discuss and then we'll have a communication that goes out to the committee there should be a process if there's something large such as food service director resigning there probably should be a process of of whether it have to be an email or from the superintendent um or from the chair uh we'll have to figure that out but I agree that I can see where there's frustrations that you are just getting information last night and we have to vote tonight I think that no matter what this presentation is or what happens we don't know anything for next year that's completely off the table table the vote tonight would just be for these six months to get us through because we don't have somebody that can do ordering and to do um to do the job of making the menus and and all of that so dep not make any further changes so it is going to be a big discussion because it will have to be why do someone resign is there a problem with the system is there a problem with the environment the culture and the off that's we can't discuss that but we should discuss some but we can have these conversations these things need to be brought up and we have to figure out executive session or what the correct Avenue to discuss these things is but I don't know that it is right now can I ask one question yeah will our cafeteria staff be paid through bbrsd so theirs are attacked they'll be paid through bbrsd and they'll be receiving all benefits so for to clarify none of these workers their lives are not changing right now I would also like to say that I visited each cafeteria and I spoke to all Personnel that were present in the cafeteria so this is not a surprise to and I've done that twice I understand it's not a surprise to them they probably know more about this than we do at this point I mean it's a surprise to me I'm sure it's a surprise to some others on the committee presumably presumably presumably if we vote on this tonight and accept it the chances of us not continuing with it after this school year are probably SL probably whether it's with them or some other group so I would agree with that I wouldn't agree with that the kids come home and they're like this is so yucky and every we all we're all parents by the way all of us have kids in the school district yeah so and all in all the schools we hit all the schools and we all know the principles very well so we're going to find out if the kids like it or not and plus we a lot of us know these these women right I see Jenny all the time so we're g to find out if the kids don't like it I think if the kids are like I don't like this or people are complaining we all hear about it so I think if it's good and it's going well then yeah if we're happy with it then we'll continue it but we know I know nothing about witson so you're asking us to vote tonight for six months after June will we also be voting to continue or to do something else or would that be a decision that Carol would make as a superintendent for the coming year because this is uh you call it an emergency this is why we're voting or it's voting because we're basically it's going to change the way we're spending the budget in June will we be voting on this again or will it be Carol's decision yeah no actually like it's a it's a really a courtesy vote it's under operations for us so we brought this forward to the school committee and attempt to be transparent about the plan for right now it would just be well it would be for this six Monon period of time but I'm more than happy to bring it back to the school committee so you can weigh in I think L more information was talking about feedback from the community from The Children and Families about that that we can have more information to make a decision call I just want to make sure that these 16 employees are taken care of thank you all right does anyone have any other questions about the business aspect this is good we're getting these questions out because we knew that people were going to have these questions none of us are going to come in here and be like yeah let's just bring in a contractor to run the cafeteria like without knowing these people's jobs are okay they're going to continue to get their pensions these are questions I knew we were all going to have right um so are there is there anything else to get out of the way about the business aspect of this for witson presents about the actual foods and what's actually going to happen I just want to I it's a very reason he left sure he might just resigned because he was coming from I believe ront in he found a job closer to home Okay that that was the reason and and as far as communicating I I think that Megan and I can work on that we're getting used to each other we're starting to meet every Friday and I think we just figure out how we get the information to the school committee whether it comes to it should come from me I I feel like because she's the chair as we had done when I shared with you so I think that's I think that's something yeah and I think well yeah we probably didn't want to say anything I think at first they had gone to look at this before they spoke with the cafeteria workers as rightfully so because if this was a dud and grafted they weren't going to pursue this they weren't going to tell them oh we're hiring somebody so you know back then I wasn't going to share it with anyone um but yeah I think that we should have probably shared some information ahead of time at least about what happened with Michael and Status so when this does go to bid it's the lowest bid next year yeah and there's competing that a lot of comp compies there's cly number of competitors in the marketplace you can't say who would be interested but and there's a there's fairly lengthy um list of criteria in terms of validation and it's not always the lowest bit it's the low qualifi right but why is it the lowest what if it like what if I mean I care my kids qualifi that's why I qualif all right okay anyone else without further Ado okay got one more minute one minute and then there there's cost to this I assume I didn't see what that cost was going to be we budgeted for a certain cost this year how is that going to change what we budgeted this this is a revolving account so you don't really I mean you have a budget your goal so we're saving on salary your goal in Food Services is to breite even make a slight profit that is always your goal that is what is guaranteed to happen through the rest of the school great all right I have a question I'm sorry Jenny you cannot ask questions at meetings unless a quick question after they do their presentation are we going to be able to ask them question or do we get to sit aside with them afterward fortunately we cannot do that at a school committee meeting it's completely ask questions afterwards what we'll do is um you know all for the for the vote um if it's favorable then what we would ask is that we have time to come back set up a time that works for all of you and me directly with you I want to answer questions and talk about the program sorry no strict protocol all right let's go you guys are up thank you stay schedle all right this is questions thank you they are important questions and I I you're right and but yeah we are definitely in great um well we first of all my name is Christine pton I I work with witzens I have brought my wingmen here with me Jeffrey Tao who's the district manager Terrell Jones who is our culinarian and we just want to first thank you um we appreciate the time and the consideration and we will do our best to make sure that we give you enough information that you can make a thoughtful considerate um vote when the time comes for it so I want to honor the request to make sure that we are um concise with our words because I don't want you here longer than than need be so I have a couple of slides to go through but I'm hoping that really it's more of a conversation so that we can answer questions and just provide you the information that you feel like you need to make um make a decision that fair that's perfect yesk okay all right um I didn't bring my clicker so I need to do this sorry um anyway we we are witson um we are a regionally based company we're based in um on Long Island we are a family run organization and we are also an MBE um organization we are smaller than some of our competitors um and I think what that does for us is it allows for us to be much more flexible much more Nimble and we customize everything that we do um so that in my perspective is kind of our competitive differentiator uh we are not bound to corporate purchasing strategies we do not require our food service directors to use specific recipes or specific menus um to the point that was raised earlier the goal is really that we want students to participate in the school lunch program um and we need to figure out what it is that will help them make the choice to purchase their lunch versus bringing it from home um so we um we really pride ourselves on healthy food local um vendor Partnerships and just better overall program for students um we do have a multitude of uh accounts um we have a very heavy presence in Connecticut New York Pennsylvania New Jersey we're now in Florida we are out in um Illinois but I would say our our heaviest president presence is in Massachusetts in Connecticut um in this state alone outside of brafton which we already referenced um we are at Lexington Burlington Harvard um where Welsley Newton um I mean there's there's a multitude we're happy to provide references you you be interested in kind of reaching out to those um it mentions down here we are the only Food Service Company um that at present offers on-site contract management as well as prepared prepared meal services let's hope that we don't need the prepared meal services but it is um something to kind of note in the event that there's some sort of emergency situ situation so that um that line of our business prepares food um and then we transport it from the facility to wherever we need to sell it so came in handy in Co for sure was big time for us um so we are a family organized a family run organization um it started as um you know this mom and and dad who wanted to um kind of create a legacy for their family they bought a restaurant they bought another restaurant turned into a catering company a friend of a friend asked them to start doing the food service in their um at their company and then just one thing led to another but our primary business is K12 Food Service there's three things that we pride ourselves on it's people food and communication we are a family organization we treat our employees as if they are our family we treat the people that we serve as though they are our family we do good food it's simple food done well and as it relates to communication um we are we are steadfast in authentic and transparent communication whether it's around financials whether it's around food safety um but those are kind of the three pillars uh to which we hold ourselves accountable so the people and I know that you know we have folks in the in the back who hopefully will become um team members as referenced earlier they will remain District um employees um we are just here basically as a resource for them to help get the job done um all right those people so those people we don't need to go I know we're we're in a Time Time situ we'll meet them later um actually one guy I do want to call out is Randy he's over here um he's kind of a cool job he is our community engagement manager and one of his primary responsibilities is to help the districts that we partner with write grants so there's a lot of really cool Grant opport unities out there sometimes districts bring it to um our attention sometimes it's something that we've become aware of but um what he does is he will take on the um kind of the heavy lifting when it comes to actually writing the grant for the district so let's just say here maybe there's some sustainability or composting initiatives we identify what it is that we want to pursue but no one really has the time um or the bandwidth to do the actual Grant so we would enlist someone like Randy to come and do the grant writing for us and then you know apply the grant here did I hit did I hit on something one one thing on that I would say that Randy helped us get a um a wall Garden ramp which I thought was really cool and I didn't realize how much produce you could actually get from a wall Garden so if you try the salad tonight the Butterbean lettuce that's in that salad is from a wall Garden that was produced in Connecticut so that's pretty cool it's a cool thing the kids got to touch it see it it was tangible it was awesome and you can actually use that to put into the food and they see it in front of them and then they became intrigued and now it's a big deal so it's very he's he's an asset B asset they're all assets but his job is is kind of um so what are we what are we here to do we're here to basically increase student participation this is a sampling these are all Massachusetts accounts um just for privacy reasons we didn't list the names of the accounts but as you can see um there is no District um on this particular graph that has a participation level of less than 68% so what does that mean that means that 68% of the students who attend this particular um District partake in the school lunch program so our goal is to have a minimum of 68% school lunch participation so how do we do that this is how we do it it all comes down to the products that we buy and Happ who we Source from I'm not going to go through the entire list but a few things that I will call out and you guys as the culinarians feel free to jump in but um so we use all natural salad dressings regardless of elementary middle or high school um we use organic Stony field yogurt and part of um and these guys will tell you a little bit about what we brought but um over there are our yogurt parfaits so um every yogurt parfait that we do is made with Stonyfield organic yogurt we always pair that with Organic um granola we don't do any anything with high fruit toast corn syrup um you know no artificial flavors this unlimited fruit um fresh fruit in vegetable daily so this is a cool program that not every school has implemented and I don't know why but if a student purchases a reimbursable lunch they are entitled to come back through the service line as many times as they want and take additional fruits and vegetables awesome um so that's that's always there um maybe in some some instances it's a matter of communication um maybe the program is in place but maybe just not being communicated but I think it's a really impactful um kind of enhancement to the program and it makes your ADP jump your average daily participation we took over in Harvard like I mentioned before when we were speaking um and the children were unaware of the fact that they have unlimited fruits and vegetables now their meal counts were a little bit down once they figured out just through marketing and conversations and getting involved in the student advisory boards and stuff like that explaining to them that you can do that the numbers jump 12% for participation that's a huge increase not only that but the kids are getting unlimited fruits and vegetables don't we all we want that that's what we want so that's a very important thing another thing is is um we're the local seafood from Red's best that's an awesome program we partner with Red's best they catch the fish for us in the morning it's tagged brought in the gentleman will even come down from Red's best come into the district and do a Wonder Wonder ful display have the younger ones in the elementary schools he brings fish the kids can touch it see it and at that at the end of the day during their their meal service they'll actually eat the fish from Red's best so they see it from Catching to cooking it's it's it's wonderful it's wonderful um you know the focus is always on food sometimes it's how you're presenting it um the servery there first of all the kitchen here is immaculate so whoos whoever is working here um but great equipment great service space um so that's that's half the battle um one of the things that's super important to us is just getting the feedback um from you know parents Administration but most importantly from the students and that looks different at every grade level um for example in the elementary schools we'll do sampling um you'll see some of the the grain bowls that we brought um in the back perhaps one day we're going to sample those grain bows and then we'll put a poster at the end of the um at the end of the the service line and we'll give them stickers either they loved it it was okay or they never want to see it again it's a pretty simple way to just get some feedback from elementary level students um and the goal is really to start exposing them to things like chickpeas edamame hi hikma you know when they're at that level they may not want to commit to it as a full meal but if you do it as just kind of a free giveaway they may be inclined to at least try it um and then it becomes very popular when you get into the middle the high school um level but by then they've already seen it which is great um we do online surveys we do um on our our menu platform which is online students parents um whomever can go back in um to that platform and give it you know a one through five one through five star rating after they've had it um and that information goes right back to our on-site food service director so if they have like a carrot ginger soup one day and it gets rave reviews they know that maybe they want to fold that into the cycle menu if it doesn't get great refused and it comes off and we replace it with something else absolutely yeah um the good thing too about you speak about unlimited fruits and vegetables and getting children to try other stuff is that we're a company that believes in compliance obviously a lot of the districts that we've taken over have had issues with having fiscal action taken against them because the meals were not compliant and I think that's some of the the battles that had fought throughout Massachusetts the good thing about having a veggie subgroup bar for the children not only does it them five different types of vegetables weekly that they that they that they may have had before but you can also introduce like hikma edamami all these things into that that that need it and if the kid comes through the line and say they're not a big fan of the veg that's offered there you still have another opportunity to get the veg and you're also still compliant because you have the vegetable offered at the end of the line as well so you're complying all the way through because the children are not to take three out of the five components all the time to get a reimbursable meal but I'm not so concerned about getting the reimbursable meal I want to get the food in the kit stomach we want them to try different things um offer a very diverse program culturally and locally um and just really have just a well-rounded program for the children um Jeff you mentioned the the um Garden you want to talk a little bit more about some of the visiting chef and stuff yeah so some some of the great things that we have is we have a visiting Chef program um generally we have a lot of programs such as popups we do a lot of stuff that is out in the community so Popeyes is very popular for the kids but we can't offer our kids Popeyes because maybe what they coat their chicken and it's not healthy but we do these wonderful things where we have a popups right here here you go and it drives a participation so you can see over here it's our yard bird concept looks very similar to something that you get at Popeyes but it's whole brain it's whole muscle and the condiments are all there the pickles are made in house okay which is kind of exciting um another one here is a soul taco or sooso taco is this one right here Soul Taco so also Taco So Sol Taco is something that's um marinated um in a Korean marinade it's wonderful comes on soft shell tacos chicken beef mahi mahi we've even done certain places and it's it's gone wonderful but I I I'm I'm only excited about pop-ups because the fact that it creates um great diversity in your program and excitement for the children the children come in and it is it's just like this it's all rebranded so your World Market concept was which is one of our traditional Concepts where serve most of our Mainline items turns into yard bird for the day so the kids come in and it's not the same thing every day it's something different and they want to participate and they start talking about it and here's our Signature Series as you can see and I was just saying World Market so World Market turns into one of our pop-up Concepts so it's it's it's really we have such a diverse program that can be unique to any environment and we can customize it to any school so this is um all the different concepts that we run depending on the space maybe we're not running all of them on you know every day but you know maybe today we're doing um you know expressly expressly Asian concept um you know Miss rubies is a grill concept so burgers and chicken things like that um shaky Joe's for breakfast for the young ones in the elementary schools because everybody always including myself I was a food service director for 15 years before I became a district manager so one of my biggest struggles was always try to remember the young ones right because all the bells and whistles you can give to the older kids because generally you have more facility at the middle in high school but the elementary schools are generally just satelliting food to them so you always have to remember them so someone like shaky Joe's having smoothies in the morning for them it's phenomenal I mean you can bring your participation from a 50% to a 68% to a 72% like that but it's also giving the kids something unique something organic something healthy something that they like something that they want and something that's relevant right now there's some different stations like a faita bar y um this is the Freshman this is what we talk about with the um with the subgroup bar as you can see that's at the end of the line so when the children come through the line they still have the opportunity to take something like that and nothing's processed in that that's part of the thing you cannot process have anything processed on that line so it has to all be pretty much in the state it was delivered to you and cleaned up obviously and then put out fresh um some more popups can I ask a quick question yeah so who actually makes those Bowls does our staff make them or like are you just giving us the ingredients and then our team is gonna do the bowls or like put all this out under your oversight like peeling the cucumbers and doing all that or is everything coming from your factory I don't know where you're located pre-made and and then it's just going out like you're going to bring a you're going to bring in a huge tub of cucumbers already cut and peeled like how I just no every so everything is done on site the only time we would get anything from the prepared meals um division is if there's some sort of emergency you know all the equipment goes down there's no gas but everything um that's served in any of the schools would be made on site at the school a fresh program yeah it's it's so the ingredients come to school the chef yes and the staff prepares the food and serves it yep absolutely y okay um and all looks overwhelming it does when you look at it oh my God there's so many stuff roasted garbanzo bead it's really not anything different it's just a different application of cooking it's not anything different I mean in all honesty you can take a bag of processed chicken patties and pop them open and throw them on a shean just as fast as you can take a beautiful garbanzo bean put honey on it a little sea salt and roast it off same thing and you have protein and protein so it's it's just a different way of cooking it's a it's a different way of learning and it's a different way of teaching our students what's really the best option for them um Tyrell I know you did a lot of the work today with the bows so we have this really we have a cool partnership with the Humane Society um and that we actually have was it 20 plant-based recipes um that we run in our programs um in Partnership so the Humane Society developed the menus we said we would share them um at our districts and um that's our kind of our plant-based menu options but you did a lot of them today if you're just going to tell us a little bit about what you did for the uh the bowls um so what I've prepared today was a roasted um anami bowl and I roasted a chickpeas had fresh enami um some red peppers uh brown rice as a base and I did a soy sauce vinegar as a sauce yeah and so that um is a re would be considered a reimbursable meal um so instead of getting the spaghetti and meatballs today on the hotline students have the option to get the a bowl similar to what Tyrell made today and that qualifies as a reimbursable meal go ahead Mike has a question yeah can you just explain for those of us that don't know what a reimbursable meal is versus any other meal sure so a reimbursable meal meets the nslp compliance um meaning that this the district will get reimbursed from the federal government for that meal um so for example we're in Universal free right now so every student is eligible for a free meal um this the district gets like $425 cents back um or reimburse from the government for every meal that they serve that is qualifying reimbursable so when you're serving will there be meals that aren't reimbursable if you just not serve that um so we do like if student wanted to just purchase a buffalo chicken sandwich if they don't take all the components of a reimbursable meal meaning like the milk and all card you're right the fruit it would be just an all cart purchase so they would need to have funds on their card to be able to do that and those funds on that card that's what the state is currently paying um the there are no funds the state doesn't give funds directly to the students they just reimburse the district for every requalifying reimbursable meal that they can prove that they sered so in that casee the the student would have the paper out of pocket and the school would not be re or the student would not be reers or housing was the student no the students don't get reimbursed reimb meal when they go through the line they just don't have to pay out of pocket when they get to the Cash correct yep how would the kid know that communication it's about making sure that students know and our cashiers and our staff know what qualifies as a reimbursable meal so if they see a student going through let's say they took the spaghetti and meatballs but they didn't take the sides that allow it to become reimbursable our job is to remind them to take the vegetable to take the fruit and to take the milk and they're currently doing all signing should read to allart obviously going through all the lines we're big on marketing and signage all of our signage does list you know reimbursable free allart with the price on it for the children so so they know and obviously we we do do a lot of training with our staff with Ard to reimbursable meals because of the fact there's such a tremendous amount of fiscal action on districts and it it it's just a quick fix too to not have that happen taking three out of the five components to make sure the meal is reimbursable for the students so the district doesn't have any FAL I guess my my question is H how how does a kid even care or know like if he wants the buffalo chicken and he doesn't want the orange and the carrots he just says I don't want it yeah so how do you educate the kids it's about every team member will be I mean I'm in cafeterias every day all anybody who works for our company they're educating the children the whole way through hey what oh can I have the buffalo chicken R okay no problem make sure you take a veg get a fruit make sure you take a milk you know whatever they're going to take they have to take three out of the five to go through but it's it's all about communication you really have to communicate the the younger ones it's easy because they come through and you're pretty much putting it on their plate unless you know there's an allergen which we have a very we're very strict on allergens right up here right now all of our you know our platforms identify students Ries they cannot get through the line without it I don't know what your scenario is here with regard to lunch AIDS and all that but they they're an extension of our team we try to be very positive with our lunch AIDS and what not and whatnot and they're also adopted into our training process too because the fact that they really are the end result they're watching children out there all the time and unfortunately sometimes they're our kids and not just our company but in other companies too a kid may sneak through it's important that everybody's on the same page you know the the cafeteria staff Works closely with the school staff and we work closely with our nurses and all that as well do do they have to take a Dairy Milk to have it be reimbursable no no they they change they change that now too so there are some substitutes that are available that are considered reimbursable silk soy milk um I believe they added almond milk now although that's a tricky one because nut allergy so that's kind of one you want to steer away from but Soy silk soy is a big one especially Connecticut I mean we do a lot and also we offer lactate so but sometimes people who have issues with dairy still have issues with lactate so but we do offer other Alternatives yes following Julie's point if the kid does just take buffalo chicken sandwich and they pay outet for that maybe this more question for for you guys or nany but the cost set up so that it covers that cost of that sandwich only or AB we still cover some of that that's out price yeah yeah I said it was a dumb question right it's not a dumb question at all because guess what some districts eat it some districts subsidize it they say okay we're going to let the child get that W but we only want to charge them $125 so you're not losing on that bu you will not you will not you'll work with your with your finance committee with your superintendent um to make sure that the pricing is where you want it to be I do have a slide that goes over um some of the numbers n do do we want to go through that yeah all right thank you yeah while you're setting up I just want to make a comment that this is long overdue for the kids in our country so you guys thank you listen I'm very passionate about it yeah you can tell I left a job a long long time ago that was paying me three times what I was making but I went into New Britain schools I'm an inner city Kid myself yeah okays um so um grew up very poor um and I went to New Britain and with offered me a job and just all of a sudden just click me and I'm so passionate about it um do we get it right every day I'm not going to lie to you no we don't but we work very very hard to get it right and offer the best most competitive program so I love this 23 years with witzens not going anywhere GNA be here until I'm dead but hopefully I'll be able to come up and you know there exactly back the financial part of right that bu of chicken sandwich um you're saying that the price they charge it's not a loss to you uh assuming the kid has money in their account a lot of parents right now like I know for myself personally we're not even worried about it because we know all the state's gonna for it if the kid regardless of all education you do take make sure you take all the components you need if kid gets to the front of line they don't have the money on their account what happens then are they told no you can't eat that or you have to go back and get that that's a policy that you would have to have enforced is that create any additional food waste are we seeing problems with that in the schools and I know you mentioned something about a grant program for complexing program would that be implemented here would that help at all I don't know how that works listen we're all ears whatever you want to do we're going to adopt honestly we have we have such great pramming and we have a a person who is identified to do these things for you so if that's something that you want to compost it's a wonderful thing to do so yeah that's something you want do like Julie I mean yeah this looks fantastic it's long overdue but I think it's amazing your kids probably are all over it I know mind yeah point is if like you said if you give a little they will the more times they take in this country that's what we've been taught to do but if you're taught the other think about children else the one concern I know I'm sure there's a ton of waste because I'm sure there's a ton of kids that are like I want a bag of chips and then they're going to be forced to take an orange and like you said they're like all right this is going right in the trash but it has to be on TR they don't want it they throw it out it goes you have to make it go through the line and out through the door and they have on but they St pay for it so we're all good well I mean that's a state issue I mean I don't know why they force but yeah I mean I get it but at the same point in time I'm sure there's a Cas there's nothing we're going to do with all right thank you sure um so I I'll go through this quickly um Nancy shared with me the um claim forms from last year so what I did was um I did some analysis on it and then we made some projections based on what we think will happen um Within the district for the next 103 days so these numbers are all based on the stub year which would be January 2nd through the last day of school um and the way that this reads is um so we've assumed that there'll be 600 6,200 oh my god 6,325 um kind of all aart meals at the meal equivalent rate of $4 61 cents um so the 29190 and the 3161 that's what we're projecting for allart sales so this would be money that students um staff would be spending um kind of out of pocket is that no so this is consistent um with what your your run rate would be for the remainder of the year with a slight I think we put in a 10% um participation increase to get to that number but the I'm saying the food the cost at 461 is that our current laun price uh this is a a a meal equivalent rate um so if it's less than that it would be it would be less than than that I know ra this year but I don't know it's like $2 I don't think it's four it's 525 for an adult and it's 375 something that for a child for a child oh all right so that might even out yeah yeah I'm sorry2 for child for a child yeah all right um so then the next category um was about $1,500 worth of catering that's outside of the the school lunch program but that was an assumption that was put in so um anticipated Revenue outside of reimbursements is a 33851 so if we slide down um here so now we get into the reimbursable meals so we projected 77,000 um student lunches at the reimbursement rate of $438 so it's 4425 um based on the current Universal free 5 cents um the state is giving a 5cent bonus and then assuming that the district is healthy certified there's an additional eight cents so that's why we get to the 438 any questions so far on that um and then this is the anticipated um number of breakfast meals um is the district currently doing breakfast in the classroom no no okay all right so there may be some opportunity to uh to increase breakfast participation so for the 103 days the anticipated um reimbursement income is this 45 51541 any questions so far all right so now we get down to the costs we um we anticipate the lunch cost um the cost that it actually the amount that it actually costs to produce the meal outside of Labor and operating expenses this would just be food 425 for student lunches student breakfast at $117 adult lunches in this allart um would be $1.50 seven and then we've got catering food cost at $510 so the anticipated food cost based on the revenue numbers from the top section would be for uh 1486 um so the team members would remain District employees so we just took the um the payroll numbers provided to us by Nancy and we put that in here just so we can get a um a total kind of overview of what the whole program would cost so even though it's on our form the employees and that cost the the labor cost would still be District expenses um the salary is the anticipated salary for the director um along with the taxes and benefits um the other expenses would be anything outside of food and labor so we've got paper cleaning supplies commodity deliveries Insurance um office supplies are these District expenses or your expenses um anything that comes through our book would then be buil to the district so gotta um you know so this is stuff you would bill us back for yes okay um so this is an estimate yep it's an estimate licenses now if the licenses have already been paid for um with the towns then we don't need to have this expense so these are not these are these are assumptions um so we talked about it a little bit at at the um at the onset when Nancy was doing the overview but um so we charge a flat fee for our service we charge a management fee of $188,000 and an admin fee of $122,000 um and that's a fixed monthly expense um divided by six months um for the duration of the the contract so when you take all of the revenue all the expenses we actually show an anticipated profit to the district of $55,000 we are willing to guarantee a break even because I'm sure that there's things that we don't know about um and let's just say that we actually lose $2500 witzens has to Forfeit $2500 of our fee so that the the the district is at a break even is the 18,000 and the 12,000 was that monthly or you said for the six months that's for six months it is build monthly so the revenue you're projecting that comes to the district all the all the revenue goes to the district so we pay you for food and we pay you for the fees you Bill us back and then we'll pay you yep gotcha um we don't deal in rebates we don't deal in nvds um we just negotiate the best price we can with our vendors we do have pretty significant purchasing power because of the number of districts that we serve so whatever it is that comes through on our Cisco invoice is exactly what you're paying and we give you those invoices every month um just to be fully transparent sorry how frequently is food delivered is it like weekly or oh well yeah weekly I mean two to three times weekly okay so depending upon the size of your school district I mean you know be Monday Wednesday Friday Tuesday Thursday and then we also have the ability to have emergency POS because of binding power so all take delivery as well I know that's a lot are there questions about the financials all right what about I mean I have so many questions in so limited time seeing this for the first time uh you're saying all those expenses there are are expens back to the district including your promotions and uh our labor cost days ours because they're our employees for this year yep let's say after this year if we were to go forward with this is it the same setup does revenue still come here we still pay expens or is it a different you simply taking a management fee for the work you provide so it would be let's assume no inflation just 60,000 next year instead of 30 we'd have to take a look at what the stipulations are in the RFP for the the six months um that are proposed as part of this emergency contract those would be the fixed fees um you know what a contract looks like moving forward would really be dependent on the criteria outlined in the AR sure but my I guess my question is You're simply taking a flat Fe y off of what we are already doing currently as far as sales and expenses if they become your employees do you take on that cost how does that work well as part of this contract the employees are still District going forward in a typical contract oh typical contracts can um be be established a multitude of ways whether the employees are District employees whether they're witson employees whether they're some hybrid um I think we need to talk about I feel like it's two totally separate or at least how I'm organizing it in my brain this six month we go this way this we're probably not going back I disagree I think we need to have another meeting maybe in March or April and we cannot I mean before the budget is finalized because I get that it's going to be very minuscule for the budget but I still think that the and I'll have to go maybe we have to consult with Kim I feel like something like this school committee must have that proof I don't know just said no it's decision it's an operational it's an operational decision so it could technically just be mine but I didn't want it to be something that ncy and I talked about I talked about with you because I do think it's a huge leap for us it's a huge leap and I I appreciate that but I'm still wondering because it's because it's I know it's not a lot of money but it still affects the budget I'm I'm wondering do you know what I'm trying to say but we're not employing I mean we're no longer paying his salary right correct so do you see it as a discussion our budget subcommittee uh I'm the way that things are going this year I'm fine I appreciate that you guys gave us the courtesy to vote I see that it doesn't affect the budget much this year so I think that it would be fine but I feel like next year because of the change in how the revenue would come in if there okay so that's all I'm saying is I feel like yes Nancy I just feel like next year we need to have a a completely separate conversation that we're gonna have completely different questions for at a meeting down the road for next year we just need to focus on this year so for this year it's a a flat fee of 30,000 oh regardless let's say unless we take a loss they said then they cut out of their fee so these projections assume some level of your ability INE participation our purchasing power our ability and increase participation in overall efficiencies assume that's off by whatever percent in the the fee comes down to you know there's a loss instead of a $5,000 profit there's a $20,000 loss then we're going to make 10,000 for the year then we make 10,000 the fees is 30 make 10 with the hope that we sign the contract for the well that's this emergency procurement we don't know what the rules are or what the contract stipulations would be under when we don't fall under this emergency thing we're gonna have to know it by April we absolutely do so I but I think that's it's GNA be a completely different discussion and I think it's kind of cool that we get this trial period yes Nancy sorry I agree this is absolutely separate from where we could be next school year versus where we are today this is an emergency proc it'll be a totally different contract this is going to be monitored monthly we're going to talk about it I wish to talk about it in our subcommittee meetings yeah I wish to include our staff to get their feedback as to how they feel yeah if we I plan to post for a food service director and then we'll see where we if we're happy let's see where we are then you have to go you do you have to post to RFP this is a very big process it would have to be done in the spring and then we see where We Stand from there we write the RFP it's our terms right this isn't this is a this is a very different situation where we are right now versus where we if we go the RFP route in the spring so it's it's in my eyes it's entirely too different yeah we need to have two we're gonna need to have so don't ask any questions about what's going to happen next question J this yeah this your questions all right go ahead in order to get you're showing on the slides here will you need to make any changes to our current kitchens equipment or anything like that not we won't know that until we actually use the equipment we did a walk through but we don't know if all the equipment is operational assuming you do who will pay for that the district okay so but you would have to pay for that even if we weren't here I mean if the isn't working so that's not facility yeah that wouldn't be an additional expense aside from maintenance issues now that would have to be a school committee vote because that would be an additional Capital item that we have to purchase if we have to but I don't foresee I mean I would I would hope per yeah exactly okay so we're not even using at this time give have a salad bar one of the things they saw when they came and looked at stuff is like why aren you utilizing the salad bar like I think that I so that was great great love I mean we've clearly got a vested interest in driving participation and you know retaining the contract or at least you know making it enticing enough for you to want to consider a longer term contract so that's our goal Nancy who who's responsible for auditing the operation to make sure we get what they're showing me okay all right is there any other questions yeah all right assuming there'll be you your company will have staff on site in the different schools we provide an on-site general manager yeah as well as a district manager in all school right or or regardless of regardless of who or how many Carol and in your office will be doing full background checks Cory stories anything like that for just like you do with any employee absolutely our company do full background check as well fingerprinting CF all that stuff we're in school so we're very pretty strict yeah yeah we have a issue with security that we be yeah we just had one I I have an account speaking over in summers we had an issue with security as well and it was a weird one too because although we have the contract it's District employeed still so and we had an on-site GM as well so you know to go through the background check and all that stuff will the Woodson's employee be considered staff and get a badge should yeah okay so it'll be like a contractor to us I have one final question prise we're going to vote so they can collecting any data around since this food's been introduced to the school any behaviors you working with the school at all if like the school has seen any Behavior changes and kids that are we actually worked with the dairy Council uh probably for 10 years in a row to introducing classroom breakfast in inter city New Britain schools because the uh scores were plummeting bad behavior high inis of ADHD and we started introducing um a classroom breakfast and they did a study on it and the test scores went up the attention span was was greater and just a bunch of wonderful things that happened that are associated with nutrition in the classroom so thank you okay does anyone else have any other questions okay all right so we're gonna let's move the vote up are you guys ready to vote Y and and then we can release witson uh thank you thanks for much questions it looks fantastic and we we'll leave you the food so everything that's on the back table prepared by these two gentlemen today um if you walked into any of our accounts you would see the the same things um everything that's on there would be considered a reimbursable meal um you use some bamboo spoons for your kitchens and uh look forward to next steps okay um thank thank you

by demonstrating good sportsmanship and respect for all of attendant m tonight starting lineups first for our guest [Applause] international number [Applause] angel number 11 Mia [Applause] wi number 12 zahar Wilson and number 21 Olivia and now the line number one Kenna [Applause] Marina number 12 Grace number 20 tal F Voice number 23 [Applause] Emma and number 24 Ali [Applause] Johnson our great country has persevered because of the men and women that serve our country in the armed forces we invite both veterans in current military personnel to please stand we thank you for your service to our country we America with the of our national [Music] an [Music] you [Applause] can you hear me no no can you hear me yeah oh there we go yeah good evening everybody from East longa Meadow Massachusetts home of the Spartans welcome to uh girls varsity basketball game against uh Springfield International Charter School used to be known as Sabbath I'm here along with my daughter ay W hi ay hey Dad we're gonna look for a good game here we got a uh Spartans are one and0 uh beat a lllo team quite handily and we'll see how they do tonight I'm sure that uh they're up for some good competition I mean just immediately looking at the benches there's a bit of a East Meadow looks a bit outnumbered but it could be small and mighty right yeah absolutely all you need is five right so so uh Springfield with the tip we're going to refer to them as Springfield for and uh easier purposes nice drive by uh Springfield point guard and good re good rebound there by the center for Springfield number 21 um Emma goson had that but got stripped uh coming through and Spartans are can like they're in man here uh and drive off the side of the basket not out of bounds actually but it then went out of bounds so looks like um Springfield's going to be taking it down the lane East Long met broke that pretty easily I mean the key to breaking a press is get it in the middle and pass through the press That's what I was always told growing up playing so yeah and East Long Med just broke that pretty easily but then had a Miss pass at the end of it y just a little long there Weiss on number 12 point guard and it's like a another Drive KCK out defense nice play by Weise look up good pass to Thompson and oh good rebound by wise no foul there but uh nice uh jump off nice jump there by um good rebound by Emma Goslin to pull it away and aggressively lot of active hands yeah so some good work there early on on the boards uh but going make those layups that's one of the keys to uh any basketball game but especially with the Spartans there's been the East Lo meal curse of the layups right so Moore with a really nice pass to Thompson she gave up a what seemed like a an easy layup there but you know trying to be unselfish to her teammate coach ISAC thought so too yeah Morena with the with the rebound over to Moore who brings the ball up and she looks like she's going to be the one doing that uh draws foul nice move there foul by number 10 on Springfield and looks like Weiss is going to take it out underneath so some progress last year the Spartans the year before had a tough season but they bounced back a bit last year and this year they've got uh good handful of uh seniors with some good leadership some really solid Juniors who can play um a number of different positions uh and and a young team so definitely have an athletic bunch more over to Thompson fake wece good drive a little hard um but a good take there that's what you got to do on those so number 11 coming down freaking down another Drive in uh Mareno on the defense Weiss slides through through the pick andb rebound by oh Weiss is stripped Thompson grabs it Goslin tried to step in she couldn't really put the ball down because the girl was there but right she went to so just unlucky one of those awkward moves right so so far no score with six minutes left in the first quarter uh pretty good crowd for the girls tonight yeah very nice and uh look like Weiss got some solid D at the top coll and a three-pointer by number two for Springfield so Goslin over to Moore to Weiss Weiss with to the left hand drives hard and nice take F all Weiss very nice drive there good that she didn't hesitate just saw the opening and went right for it so we got a 3-2 game here with 530 left uh looks certainly like uh Springfield their guards are are good at penetrating they look like they're going to be putting some pressure on and got that into the center number [Music] 21 do you anticipate you sense that there may be a little more of a a pressing that's going to come here or you think from East yeah uh they don't look too confident in their defense yet um they're when they're playing their man they're not really up on their girls Springfield definitely has a quicker team so I don't know if the Press would benefit them I think they might be able to break that a little too easily but there's no harm in trying yeah especially early in the game when there's not too much on the line yet right so nice rebound there off and a nice take by Moore right in past their Springfield Center number 21 so uh nice pass down by Springfield they're put they're definitely pushing it Weiss with a good defensive play she gets hacked and no call there and and then there's another call uh so we'll see how they're going to call it tonight that she definitely got hit the first time around but that second time was a no-brainer sprink coach is saying she was carrying the ball but yeah well uh got a little tripped up and there was listen uh W stepped on the inbound line so it happens uh looked like Mareno had looked away for a second Weiss thought she she had her uh held back there so um all right so again four 43 now Spartans with 456 left um some good Movement by Springfield a good switch by gosin I was gonna say good defense by there good by Thompson uh oh good idea by Moreno but a little too quick on the bounce pass just sort of an awkward angle there she kind of got stuck with with the momentum of the game but then didn't have anywhere to go with it so that was a not the greatest pick and roll a little Delayed Action there uh more off of the girl's foot uh no call there um and that looked like a well a little carry but uh the refs let that one go maybe they're not could be calling that um a long three and nice board by Moore who gets it quickly to Thompson to Goslin knocked away and off number two out of bounds Spartan ball meta really needs to work on some crisp passes yeah and obviously early in the season so they got to keep working definitely you they've definitely tryouts were very recent they were right after their Thanksgiving break so they've really only been practicing together for what about two weeks now so yeah still very inbound pass to Moore right down by the right down by the uh basket little off there um boce coming back on defense nice catch up there on number 12 um got a switch over there but didn't quite happen good Tap Out by Moore up to Thompson uh who comes in nice block by number by number 11 one number one number one it's okay his eyes are getting bad everyone it is actually number number 11 1 we were both wrong oh and tough pass a little low by number 11 off of number 10's legs um so it looks like Springfield's going to be pressing here so we have to get the ball into U our best ball handlers hands inbound it to more uh slapped away there got to be a little more care little more careful with our passes here um I think sometimes early on there's a tendency you know to just try to get rid of no one wants the ball I always want to get it away give it to somebody else um right that kind of where the lack of a dominant Point guarder dominant ball handler comes into play here and they're playing a man here so they're you know so far seems pretty good nice nice three by number [Applause] 12 so uh Springfield is up six to4 with two 250 passing pass from more to Thompson oh good effort good Hustle by Goslin and they're letting them play that was certainly definitely letting them play a bit looked like a foul there but um tough as that was a loose ball so you don't really know who to then call it on but right but good hustle there by Goslin so Weiss is inbounding looking for somebody she finds Thompson Moreno throws up a three from long distance go came out of nowhere for to help with that rebound caus a turnover like it went off Springfield but uh looks like the ref's calling it a Springfield ball here so that personally looks like it should be an eong Met Ball but well so 230 left six to4 Springfield uh and again still in man Weiss is up on their point guard nice take um but a little much there uh and a foul by Thompson underneath on the rebound I think um the Spartans need to get into a little bit better boxing out here they Springfield well you they're they're watching a little bit and so we got to put a body on somebody and make sure that um you know you're boxing out this is a place where you absolutely can um prevent a lot of extra points yeah you want to make sure that they um you don't want to give them any more chances you don't want to give them these second and third chances that will totally kill you in a game yeah and height wise it looks pretty pretty even no one really has anybody that's yeah so extremely tall you know rebounds come down to desire and will and positioning right yeah so second free throw here for number 12 missed the first Miss the second missed the second Thompson with a nice rebound um and again you know tried to pass it up to Moore good idea good hands there by Thompson no no okay so sorry sorry about that folks little commentary um tipped off of Spartan hand at least uh and we had a time out I think it is Springfield ball it looked like uh Thompson got her hand on it and then when she went when that Springfield girl went to pass across the middle went going in for the layup and then maybe thought it got touched again before that went out of bounds but I think I think that was the right call from my angle at least okay I thought it I thought it went my eyes are a little better than yours so I might give that one to me yeah I think you I think you might have been looking in the wrong direction however right anyways um it was uh good that was actually a very nice play by Thompson to intercept that pass because the girl tried to go down around her and and and get it down low so um but I think with the Spartans really what I'm seeing is generally you know this looks like a fairly even matchup so far um I think where the Spartans need to improve two places one is on the boards and the other is uh to not uh they're sort of panicking a little when they get the ball they play a little bit more cool calm collected play their game I think that they're letting Springfield dominate the tempo of the game yeah and if they they can slow Springfield can play as fast as they'd like but if East Long meow plays more confidently slower and passing the ball around and calling plays that's what they need to do they're not playing their game right now they're playing Springfield's game which yeah is what Springfield wants them to do I think the other thing is that that the Spartans need to when they're coming out of their own end they're turning the ball over a lot like I think to not be afraid of dribbling it's fine to you know and make those passes but make sure they're good passes right yeah so they're in a two three Zone off the inbound here and uh W slides out comes out as well so they look like they're moving out a little bit because the reality is they've had two threes so far right so it look like they might be a little more of a three-point shoting team and I that was number uh number five hits that one so Weiss has the ball inbound little stuck in the back court got foul uh and nice work around from Springfield and heac Coach Isaac's going to take a timeout here uh not happy with coming out of that timeout what that looked like they definitely need to fix their press break what it I don't it looks like they're not all on the same page they they need to set some they're all just standing there they need to set some screens create a little bit of movement and then once the ball is then inbounds everyone can't run away from the ball you can't leave the ball handler in the back court with three other girls that are coming to Trapper which is just what happened to Weiss everyone ran away they thought the ball's in bounds she's good to go but they need to move as one unit yeah and I think it's I you know I think there's some early sort of being patient with the ball not feeling like you've got to get rid of it when it you know when it comes that's also a confidence Factor as well yeah and playing together you know again they've got I mean these girls have played together they also play outside of they also play other sports outside of basketball together shout out coach Reed who is the girls field hockey coach who coaches a number of the girls who are now in basketball season and who's in the house tonight we might add and they you know and they've they have played and they've actually played quite a bit of aou with uh Doug no our good friend Doug no Gotta Love Doug we told him we'd give him a shout out so terrific coach and uh and uh anybody would be lucky to have him as a as a coach mentor and basketball Guru if I could say yeah like that's fair he his head's going to be huge after listening to this it might so weisson bounds to more there we go that's there you go so you keep working it there it is so and then more and that's a foul so again that's foul by number 11 and but see they didn't all run away they stayed there they passed the ball and they got it into the middle which is where they broke the press and then she was going to turn and this whole left side of the Court was wide open she could have passed to somebody else she could have dribbled that was where the foul happened which obviously then slowed it down but so they basically they maintain their spacing right maintain their space but don't run away yeah so uh Ken Mareno towi over to Mo they're playing a high yeah very half court press almost yeah and uh tipped tipped away another oh there's a travel I believe yeah the number 10 so uh looks like Thompson's going to check back in uh for Weiss uh and the score is 11 to4 Springfield with 121 left in the first quarter uh three fouls for Springfield two for Spartans broke that easily that's a good way to work it through goon's got the ball on top gets goes through gets hit but no foul uh and Springfield's got a break here across and Mareno hustled back uh coming back from coming back from soccer season which just ended and gave it a nice little boot out of bound the number five to inbound for Springfield Spartans uh again are in a bit of a zone three Zone yeah to start common for coming out of out of bounds play everyone's running around it's hard to follow your man so Springfield is clearly not uh yeah another gri board by Moore um but again sort of little careless with the ball almost yeah and and you know getting getting trapped down below and just got to be careful and and see your surroundings Thompson up to Haru to Moreno who's got one-on-one makes a nice move but um got hit there but but no foul ball out of bounds off of Moreno so 13 to4 with 36 points that should have been either East Met Ball or foul she doesn't just let the ball fly out of her hands well and you know one of the keys to high school basketball is figuring out what are the refs going to call right they much more so than any other one and a good play by Thompson there to step in front and uh picked off of her leg good defense though that's what you want to see some anticipation up top high pressure don't back down if you can get that if you can pick that ball if you could do it again yeah and I think wisely I think they recognized that that that pressing up like getting pressure up there is not because they're you know their guards are quick they get into into the lane well they're not making a lot of the drives though they're getting the rebounds though they continue to get rebounds off of most of their points are from three points and then the rebound off of the so last second shot and it comes up just a little bit short there so good quarter for Springfield 13 to4 uh I think the Spartans um you know they're right there I think they're right now they're sort of their own worst enemies I think they're they're turning the ball over too much um and I think on some level like what they need to do is they need to take better care of the ball and be careful with when they do break the Press they need to set up their offense they're breaking the press and every time down they're going right into a fast break into a layup they need to settle into their own shoes so get through the Press is what you're saying and then set up their off I don't think they've had one they don't even need a set Play Just one time where they take more than 15 seconds on their side of the Court when they're on offense play their game they're not playing their game right now I think that's what coach heac should be telling them right now yeah and and I think that's right that that in General Springfield plays an uptempo style and we can see that you know the Spartans can do that but but I think they also need to be uh as you say playing within themselves and I think right now they're getting a little out of sorts and they got to settle back in uh and I think this is uh for sure still a very winnable game for them they've just got to you know I think they got to hit the boards too those are the two places where they're really getting they're getting hurt is on the boards and then you know uh and then as we talked about uh breaking the press and and settling into their own uh into their own offense yep I do like the timeout earlier in the quarter from heac when his team looked a little bit um frazzled when Springfield pressing them I thought that was good to bring them back in and then we saw they went back out and they were able to break the Press easily I thought that was a good coaching call so on the Cory now we've got Marino Ali Thompson Emma Goslin Ern Haru and Grace Moore Talia Weiss just got up off the Ben look like she's going to be heading back in shortly oh I like her shoes so yeah talia's got some sweet shoes uh some good defense there by gosin I will say that gosin is really been playing some nice defense good save there by the Springfield player and a and a offer leg and a nice play by number 12 so again getting possession you know they're working hard to get possession careful with the ball yeah for example that yeah it's kind of just threw it away there um so uh Springfield's got uh number 10 had it looked like she was going to pull the trigger good cut by number two for the layup Jill Stevens just got up and she's looks like she's going to check go yep so Thompson with the inbound to Moore and little eron pass there take a breath coach Gary's trying to talk to grayceon just tell her take a breath and settle down a little bit here I think they all need to just do that and play their game so we've got Weiss and Stevens just checked in 17 to4 now for Springfield Weiss is on number 12 good D moving her feet uh decent pick there um Springfield moving the ball really well doing the weave uh and uh it's a foul on more she wasn't uh she wasn't seemed a bit shocked on that one she was a little surprised by that but I think she probably wasn't firmly planted um and uh her arms were straight up that time earlier she was called for a f and her arms kind of yeah came over a little bit but that one I would say that we're straight up first free throw is up and off the front I don't think they've made a free throw yet no I think yeah they've missed quite a few this could be certainly a lot more to a to a little um but right now they're hanging in there you know again got to got to hit the boards here hard uh so first next one is up and so there you go thanks ay yep so in from Stevens and again another unnecessary or unforced turnover I should say uh and it again it's um I think there's just this idea it look she almost she passed the ball right to well I got tip from and it got sep to the other okay and I think it's just one of those things where you know you gota take a breath she also had maybe three more seconds to inbound the ball so that also you say on basket she can run the Baseline as well that should be something that the coaches on the sideline or even her teammates are communicating with her that she can move which will also mess up Springfield's press all right so the second one is in and good 18 to4 with 648 so let's see if if we can work this press Thompson gets it from hu good pass over to Haru to wece now they s down Stevens with a three is just a little bit long um Weiss back on d uh wide open three there there's a board by we and uh ripped away so part of that there is that they've gota once they get that they've got to pull that in well Weiss was surrounded by three other Springfield there's no one else crashing the boards well and I think but I think on that they you know there's a on that she's got to just pull it away and and you know again they could have called something but but they've shown that they're not going to do that they're let they're definitely letting them play through a lot of the contact so nine seconds left on the shot clock Weiss gets picked tries to make her way over and good close out still good close out but nailed to three by number nothing you can do about that another pass by Haru picked off so a lot of sloppy play here by the Spartans lot it's not from a lack of effort it's just that 100% agree but the one of her teammates across the court completely AC should not be calling for the ball because an instinct when someone's yelling your name calling for the ball you're GNA throw them the ball your head is going a mon a thousand miles a minute right so that's that's also yeah so Weiss is on number 12 uh and on Ball and number 12 fires a three it's off rebound by Thompson to Moreno she's got it up to up tried to go to Weiss um but look like off Springfield but no uh ref's called it the other way so all right well so Springfield it's got the ball it's 22 to4 with 529 left so again the Spartans are going to have to work here hard on D and and really on the boards that's going to be the key to them getting back in on this I you know they correctly are playing out on these girls cuz so far they're really taking their points have not and they're not stopp they're still shooting them in their faces and so they should be out there like that uh some good D there from Weiss ball in four seconds left one second left and rebound by by Stevens knocked out of bounds by Springfield 450 left uh 22 to four this should give the Spartans an opportunity to get a little set up here but again Springfield is Yep they're ready at the half oh now they're over the half so into Moreno knocked out of bounds by Springfield player uh number 15 coming in for Springfield taking out number three when they get the ball they also need to look at the hoop a lot of even when I was watching JV JV was doing a great job of getting it to the free throw line but one of their girls wasn't even turning and facing the hoop so weisson to Thompson nice move a little strong gosin with a good board fights to put it back up and off of Springfield there Jill Jill Stevens a good good battle on the boards so Weiss is are going to inbound and again let's see we're getting some decent shots or relatively good shots in low uh Weiss off of Springfield players's foot andak calling out the play that he would like from underneath the basket and Weiss is going to inbound and and Weiss gets it but tipped to away at the last minute it looked like might have had a little opening there but um that passes so hard though CU you can't throw it up too high well you can't even throw it up to how you're going to hit the back of the board yeah so Weiss into Stevens back to Weiss she swings it over to Thompson into Moreno nice I don't know why she didn't go up with that but gotta take those when you're up some tough defense by Springfield really ball Hawking and good play by Thompson to Goslin there's a foul uh By Number 15 and so uh looks like side out of bounds here again uh new shot clock and uh number 21 coming in for Springfield 35 seconds to shoot it now yeah what they added a that's crazy used to be 30 yeah all right so inbound to Moreno back to Weiss uh over to Thompson Thompson gets in the lane puts up a jumper little short uh and getting back on D good close down another three for Springfield that's off it might benefit East Long Meadow to go into a Zone they're they're doing a lot of the weave they're switching very often I think it's tripping up some of the players and could be and especially because you can be out on the threes right so Weiss up to Thompson Thompson to Goslin gosin with a runner no good Stevens tries to knock it in um long pass Weiss is there though is right there does the close out and uh nice good good there's some good boxing out there Soo didn't get the rebound but she but she blocked her position so that's what you're looking for could you could even argue that that might have been a little bit of an over the back but Stevens to Thompson Thompson over to Moreno uh swings it across the goand for a three a little hard there Weiss with the jumper and she Nails it timeout by uh coach heac 22 to6 with 324 left nice little 15ot jumper for Weiss there so with 324 left the Spartans chip off a little and that's what you're going to have to keep doing is chiping away so there's a lot can't beat themselves up yet nope and there's a lot of game left all right you got plenty of time here can still get a couple more baskets in this down 16 that's that's nothing and so but I think we're starting to see some better things here and eight layups I think you're you're right that if they had Shi if they shift over perhaps to a Zone then they're cutting off the threes right and it would also help if maybe if they want to try to do a three2 then it could also help they could play a tighter up top which would help with the threes but also with the penetration of the guards because they're not really posting up they don't have anyone big to post up down low which is the biggest concern when you go into a 3-2 yeah well and and as we've talked about I mean they are cutting but but they're not making those Runners for the most part exactly so um but again like this is gonna have to be um they're gonna they need to change something on defense because what they're doing is not working right but they're going to get they're gonna they're GNA get I mean I I think defensively I mean they can probably say with man I don't disagree with I think on Zone would be good I also don't know what they've practiced which is the other part of it but um I think that really if they can eliminate if they can get the rebounds right so they're just limited to one shot and then they play themselves differently and getting the ball their own things I mean but they're going to have to be gritty here and they've got a press going on so they're trying something a little bit hey we called it y so there's a 212 um and nice pass in there good defense by wi to knock it away that was good that was hard for Springfield to break they that was a risky pass that's not going to work every time tce over to Marino for a three is a high three uh and comes back down so and Marina were both act jump shot good board oh good position and it's gonna be Springfield's ball or sorry off Springfield y so Weiss is bringing it in you got need somebody to get the ball from her Springfield took back their press which is interesting because that was working very well for them y so Thompson up up high tried to she had Mar cutting there but she shouldn't be the one passing it if she can swing that around to Weiss who was on the wing she can make that more direct shorter pass Which is less likelihood for an interception there and that's and followed up by a nice defensive play by Thompson there to to uh step in and break that down so uh looks like they are in yeah they are in a zone now uh and nice defense Again by Thompson off swing field so again this is what they're going to have to do to get back in the game is defense turns into offense I've I've been told that growing up playing I've seen it even at the college level watching like yeah and that's what they're doing they've just gotten a number of stops so Weiss into Thompson into Weiss on the post right up to gosin and nice little pass oh good idea there that's a that that works though that's a good that's a good possession percent shot Thompson with a with good D and forces them to take a time out so again beginning to see some good things here but particularly on the defensive and Scrappy end they're going to have to scrap to get themselves back in this game right coach Gary with the Whiteboard drawing something up for the girls now yeah so um and I think they did on defense they did go to a zone right was it 3-2 I think it was a 3-2 they weren't down there for very long yeah they weren't down there for very long so I couldn't get a good look but it looks like a 3-2 I think there's you know and then you know this as well having been a point guard that there's always that tendency to want to push and and when you see try to thread the needle and I think when you're down like this hard because you can see it in your head and you can visualize it going through but sometimes you don't anticipate what the defense is going to be able to do you don't think they're going to be able to get there so but on this last play like there was a nice play where Weiss got the ball down in the post right and then theel pass so was nice they collapsed down on her and she kicked it out to goson a 10 footer that's a high percentage shot you're going to take that every time and if you miss it you miss it right yes that will fall so again trickled around it it could have gone in but that's a good possession that's what you're looking for right so but that was them playing their game right all right so they've got so good defense there by Weiss to tap it away nice job by nice job by uh she figured it out kept her arms up straight didn't use her body that's how you play defense and jump ball there Goslin again playing really tough getting in there and scrapping on those loose balls that's what you need so Weiss into de more uh a good pick by Goslin more drives goes right to the basket all the way in just missed the layup just a bit little strong but but a nice possession that's a good you know that's a good possession there so looks like um I don't no no looks like they're back to man no are they oh no no they're playing a 212 with Weiss in the middle and that's maybe to help try and stop that penetration yeah and I think that just did it right that pass in and Weiss stepped away yeah so that's that's a good defensive adjustment here two1 is interesting because it it is a Zone but it is it's kind of also a manto man it's all right so more bringing the ball up there's a pick there oh swiped Away by Springfield swiped away again by Springfield and a really nice block by Moore and you saw she went straight up hands up to she waited for she knew she could get it she was in position she waited for her to let the ball leave her hands and then get it out of there all right so inbound ball from Springfield um immediately the Spartans jump out I think they've obviously come to understand that Springfield can can jack up these threes and they I think they're in a three2 I think so now yeah but it looks like Weiss is cutting when there's a pass down low it looks like Weiss is stepping in right so it's either a 3-2 or a 212 that's got to get that board there you go so Marino grabs it uh and takes The Possession slows it down she just took control of the court that is what they need somebody to do and she just stepped up and did that and on the drive and gets fouled by number 15 so two fouls for each team 22 to6 Moreno at the line with 44.3 seconds left I think if they if they can knock these down that would be good momentum going into the and listen I think it's been about these last few minutes have been a completely different team than what they've been playing so far this whole game as well yeah I think it's actually been more like four minutes I don't think Springfield has scored in four minutes or so so so they're they're clamping down they're playing better in that end and I think I think a huge part of it though is the change in the defense yeah I think if they can settle themselves which is what they're doing I think they've got a very good chance of of uh you know coming back here but it's going to take work yeah so it' be nice if Maro syn this one and she uses the glass so hey anyway to get go still counts on the on the score sheet [Music] right uh good break by defense by goodle very nicely done so 36.9 left 22 to7 the Spartans have cut the lead to 15 and uh let's see what they can do here um oh good block by bl by Weiss wow she's having a little moment on defense Grace Moore with a good pick by Gosling too that helped her get down the court and they're just you know the one thing on these passes that almost hit Mr Mac the one thing on these passes is that they're they can't be they can't be a little lazy with it like that that's got to be a chrisper pass right okay so 25.9 the shot clock is off so Springfield can take it for the last shot so uh defense slides with um cut through and good play by Thompson who makes the steal goes up and in for two beautifully done stay up stay up there is what coach Isaac is imploring them to do keep the pressure try not to let them get a shot off oh and a really nice block by very nicely done so good momentum for the spart momentum down only 13 that's very doable and uh and look how look the way in which they needed to get back in the game was defense right and and making better passes and Etc so that's exactly what they're doing so we will take a quick break and we'll be back uh with second half action stay tuned folks all right everybody welcome back to uh East Long Meadow High School just about to begin the second half uh and as we've talked about I think the Spartans know what they need to do they got to play better on defense they got to crash the boards and they got to keep you know the last couple minutes of the first half they played their game and they've got to set up their offense effectively and so let's see these these first few minutes are going to be important they're down 13 they'll be very telling I think for how the the game can go yeah so Springfield is going to get the ball first here at half court and we'll see what kind of looks like they're in that sort of one two two or 3-2 maybe I think it's a 3-2 and they're just having the point come up very high yeah and put some pressure on yeah and and again this makes sense given their you know their ability to shoot the three and on these got to watch that back door cut good active hands yeah but now sub Marina that was great she brought the ball down and then realized there was nothing there didn't force it anywhere didn't force herself into the corner passed it out nice play by Goslin to Marino with a wide open shot and she Nails it that's a big bucket so down 10 so so nice hustle there by Weiss to get back uh and that wide open three is you know was a big boost for them down 10 now they're in double digits y breaking that double digit barrier can be yep good defense there oh and Weiss tips it away on it y uh pass across ball in and foul on Thompson came across to try to help out um all right so number I can't see yeah her hair's in over her numers so number 11 is this who we were no it's not 11 this is who we were arguing up about before I think it's 13 all right well 11's at the top of the key now she's walking over towards us you're you're correct let's see what her number is whoever she is she made the first free so that was good for her think it's number 10 actually no it's 13 no this not a three this is zero watch this is what it's like at home to everybody oh God all right and misses the the second one as well you're right got the rebound there Weiss uh pulls down and on The Fast Break coming down hard she wants to get to the nice pass there by uh by Weiss over um set something up swing the ball around make get some movement going pass into Goslin nice take ball in and out and again another high percentage shot though those ones in the Ping are going to fall that one was a little strong she kind of had the momentum from the turn but right so foul on go the idea is there right which is the most important part it's two quick ones on the Spartans in the second half to get started don't want to get too far down the road of a uh right of getting into foul trouble and getting into the bonus for them being in a hole so Springfield breaks that um number three for Springfield again boards by Springfield uh missed layup good block by Thompson but got her on the arm apparently so I mean it's going to happen when that was their third their third shot attempt on that possession yeah so you gotta that's that's the boxing at where you know and where that becomes critical is that you just don't want to give them too many opportunities so she might be in a little bit of foul trouble so heac is sending Caroline Haru to the line so number 10 again with the Miss on the first free throw um Thompson with three fouls so okay give her a little bit of a rest urgent [Applause] urgent Weiss is the ball passes it over to Moore great pass into the paint couldn't get it to go though but Springfield with the fast break coming down to the Baseline kicked out for the three three with three Weiss at the top of the key pass to Marino back to Weiss over into the corner for the shot little strong bounced around the rim drives into the paint now kicks it out for the three look good a little off Spartans battling for the rebound got pushed out of tipped out by Springfield Weiss is going to take it out for the Spartans oh threads the needle into Haru on the on the Block but just wasn't strong enough to hold on to the ball loses it then pass it up twice in for the layup and gets fouled so Grace Moore is going to head to the line for two now see if she can sink these for the Spartans missed the first one let's see if she can get the second doesn't make it but Jill Stevens gets the rebound Weiss goes up for the shot dribbles around the rim and eventually falls out doesn't get it Springfield bringing it down now kicks to the corner with the pump fake then takes it on Baseline in for the layup it's a nice move so Spartans are working on Breaking the Press now did that pretty easily looks like Spartans need to communicate a little bit better uh Weiss had no idea that there was a girl coming from behind and on her side so that's where her teammates are even her teammates on the bench need to communicate a little bit and contribute where in those situations now it's in over to Marino Mo at the top of the key over to Weiss back to Mo at the top with the drive gets fouled on the drive on the floor though so Weiss will take it out of bounds three fouls for each team nothing there Stevens with the three from the corner nothing Gosling with the rebound out to Marino then back up top to Moore outside to Weiss up top to Marino over to Moore thought about the three didn't take it kind of got swarmed a little bit by Springfield over there good defense by Springfield they're really good about that trap that Twan trap Weiss signaling for somebody to come help with the inbound Marino eventually gets it Moore has it up top over to Gosling Gosling with the drive looked like she got a little tripped up her arms o to Spartan fighting for the ball tipped by Springfield it's going to stay Spartan ball Weiss is gonna take it in Marino with the three from the same spot she sunk it before didn't get it that time though Springfield with the rebound takes it down looks like the Spartans are stopping their press which seemed to work for them a little bit in the first half Springfield swing around the top Weiss gets a hand on it and pokes it out of [Music] bounds Springfield gets it in no problem the top of the key with the ball now now in the corner not a lot of movement from them now into the paint into the corner for the three it's good Marino the ball down trapped at top and then out of bounds Springfield looked like they got the ball but then 11 must have stepped out of bounds Weiss is going to take it in for the Spartans 11 saw that one coming from a mile away had a hand on that practically before it was even in bounds dad had to step away but he's back now or in a moment there he is okay hi budy little family crisis there but we're back uh all right so Weiss with a nice fake in the drive just a little strong there but a really good idea oh nice handles from the Springfield point guard a little around the back move yeah Weiss Cut Her Off uh trying to come into the lane L like a bit of a travel there but they let that one go good board by Springfield again they're really working the boards here with uh it's a smart move too she felt someone on her back took it under the hoop and um grabb up on the other side so 236 left it's 33-2 Springfield so Springfield has begun to pull back away here after the Spartans had cut the cut the lead a good bit um so another foul uh that Springfield just committed on one of the Spartans players driving into Lane at the top of the key so if if the Spartans can keep doing that maybe they can get them into some foul trouble and get some points back that way yeah uh okay so uh another drive by Springfield that's just too easy that's a and a nice shot on the on the Baseline there good pass good pass by Moore to Thompson good pass to Goslin just a little strong oh Thompson almost had that rebound got knocked away good pass by Springfield easy bunnies yeah fast break points are are starting to pile up here um and Moreno so Moreno catches tries to turn and the Springfield player knocks it away 156 left in the third 37 um okay so Moreno over to Moore uh go too for the three and she Nails second one of the night yeah and she can hit those for sure with some consistency so you know that's a that's a good uh good movement Marino calling for a trap nice play by Mareno to knock it away Thompson in for the layup for two uh 3717 with 120 left in the third nice play by Morano pushed down by Springfield Defender and no call there um I mean the Springfield girl just took two hands and pushed her yeah right in front of the ref it's right with the whole a little chippy all around so let him playing through Marino's playing some great def if she can keep up the intensity she'll bring it up for the rest of the squad Y and some good defense there to cut cut the player off from cutting down into the lane 54 seconds left in the quarter pick by Springfield player good D there Mareno H Picks It Off ahead of the field looks like she got a little contact on that little contact there but it was uh so they're definitely letting him play here uh refs are you know this is getting a little bit out of control like look like Marino got or uh step got hit in the face on that rebound and then Maro just got decked on the side yeah might be a good idea for heac to take time out 33 seconds left in the quarter so I think they're going to regroup here three-pointer from a corner and uh again can't leave those ones open they've shown tonight that they're going to get you if you do that so Mareno to Stevens good break there oh nice move by Stevens uh put it up but uh was behind the basket uh fouled by Thompson um with uh 14.7 left Weiss going in for the last 14 seconds here so Weiss is going to inbound over to Thompson to more cuts through nice cut by Thompson great move that's what they need to be doing all night it's that's a good play there uh and one second left in the quarter so uh at the end of three Springfield International charter school is ahead 40 to9 a nice little Burse at the end there by the Spartans but um uh got a lot of work to do here and um again they're going to have to you know early on they really got uh again killed by the the rebounds yep they were getting three or four chances there and bound to make one of them or at least make one of the free throws and then those add up yeah so um all right we'll see what they can do here it's going to be an uphill climb but uh what do you think he's saying to them right now um you know I think he's uh look I think that there's some some work they're going to have to do in terms of playing within themselves I think think they're going to get better and better at doing that but um I think a lot of potential they're showing a lot of character here they're not giving up they're playing good defense still they are having those good bursts of putting two three four plays together consecutively so if they can just do that more consistently they could they could be a good team this season oh and I think that you know again like you there's a lot of turnovers I think if we look at the score sheet we'll see that right that you know it's going to be difficult to balance and and I I I would be willing to sort of bet that if you looked at you know the two places you really have to improve is is you know turnovers and then um and then rebounds you know they're they're getting out rebounded significantly um so all right so it looks like Spartans are inbounding the ball Weiss is going to inbound it uh and again if they're going to get back into this they're going to have to make a burst here pretty quickly right off the Jump yeah got to get a good possession session here and and so Moors with the ball uh and um to gosin back over to Weiss Weiss into Thompson Thompson crosscourt Pass little dangerous there more with a nice play step through good idea but um didn't her there uh so Thompson cut that off effectively Weiss up the top wide open in the corner can't really let him do that oh they got lucky on that one Weiss with a good rebound just's coming down the court with some speed over to Moore Moore makes a nice play to to get it and cut through nice step uh good step through but um ended up getting cut off um and good block by the Springfield player nice board there by allly Thompson got lucky there there were not a lot of Spartans players back on slow it down a little bit here and get your offense set up Weiss to Thompson wide open in the lane good good a good opportunity there but nobody uh Goslin to Weiss and tipped Away by Springfield player good hustle and defense there um some of the facial expressions from the players are so good yeah Weiss will take it out for the Spartans good tip into Moore and nice rebound gu Goslin up and in 4021 649 left got a bur and cut across more oh with a good defensive play uh but let him get another rebound there um that was what three shots that they just two but and she made the initial difficult play there right no one else is back on defense well it's late in the game people are getting tired I they were well but they were also pressing and they broke the Press so right so Weiss to Thompson Weiss looking surveying Thompson for three off the front of the rim rebound by Springfield and Springfield on the break Weiss again not a lot of numbers up uh and good defense there by goson looked like all ball but they called uh two on the on the lean in looks like Haru is checking in for the Spartans and number 11 and five going to be checking in for Springfield and that one was a bit off by number [Applause] three uh another long another hard freee throw good good block by Moore on straight up again again but another uh another board by Springfield you really go to on those free throws those ones should be yours so got to work that Springfield inbound the ball with 602 left 4221 see if the Spartans can get a stop here turn some some defense into offense drop down low to the Springfield up and in and a foul oh was a nice little man a nice move by number 22 could take [Music] there see what she can do with these with this uh this one to go for the old traditional three-point play nice nice board by Grace Moore there and Spartans coming down um oh tipped Away by number two uh more recovers to Thompson and they called an over and back I don't know about that one but okay I think the only reason it was she may have landed on her right foot which was over the court and then come down on her second foot which was the left which would have gone back but okay so Springfield with the ball 543 left uh Weiss on the point um the lane took a few steps there yeah um Moore with a good rebound over to Weiss Weiss is coming down down with head of steam to Thompson to Moore did that nice Cut she did before Thompson get caught in the corner Moore swings it across to Mareno Weiss goes in the lane and she gets fouled and a nice nice take by Talia Weiss there um went up strong with it yeah I mean odds weren't looking well good for her she had one on her back one in front another one coming in to help so she did the right play went up strong with it and got foul at least giving yourself a chance to get two here and the first one is up and a little hard for Weiss so she can there's that weird in between where it's either a swish or it can go off the backboard and go in it players often hit that the back of the rim yeah it looks good and then it hits the back and it bounces off and you're like yeah so see what Weiss can do with the second it's up and off the front of the rim and got it you know obviously every Point counts here when you're down by 23 so uh good makeup defense there uh long three and that's way off um so Spartans caught a break there yeah that was a long three though um so we'll probably give them that one every time if they're going to launch it from out there so uh Moore over to Weiss try to swing the ball I think they're doing a much better job of setting the making exra passes to their teammates the best shot possible tipped away the Springfield player so you can tell that there that the Spartans are trying to get Moreno uh open with three for that three y so Weiss into Thompson open little jumper little strong and she had some space she could have dribbled in maybe to closer so Moreno tried to go straight up but still got with the body there um right idea it's just hard when your momentum when everyone's running and your momentum's going in that direction right so goon looks like she's checking back in for the Spartans two shots for number two for [Applause] Springfield uh goson in for Marena so Spartans are going to have to just try to keep battling here and see if they can chip this this lead down um they are running short on time and uh long rebound to 22 the force is strong with it goes with it a little strong another rebound by number five just too many rebounds there dangerous crossb pass but it finds its way to number two for a nice little uh floater so Moore coming up with the ball picked by Goslin good cut by Goslin and looked like of all the calls this game that one looked like the most reassuring block yeah but so anyways you know we'll take it so fou by number 22 on Springfield Gosling at the line for two don't you just love high school basketball refs oh well you know listen didn't miss that do the best anything's better than a they really let you play there oh they let you play there for sure but you know there's a real real shortage of referees uh so as much as it can be a little frustrating from time to time we have to I recognize some of these guys from when I played I'm a junior in college for reference now everybody so and Goslin for the second shot and it's a little long uh got a little hand to the face there Goslin uh runs into a pick and uh number 10 uh squirts through her hands and out of bounds so we settled the conflict it is number 10 that's right so 406 left Spartans are going to have to get some good possessions here to have a a chance at um cutting this lead a nice drive by Moore slicing and dicing her way through the lane just get it give your team confidence going into their next games as well and on that one you know the challenge is that you know they're they're taking off after the after a maid basket and they're getting a lot of uh a lot of breaks so you got to you know get that and then and then send people back know as soon as that happens right so you got their two three Weiss is out on number 10 uh they swing the ball around goin's up high over to uh number 11 a pick there good defense by by um defense by and a foul by number 11 frustration foul there so all right so it's going to be Spartan's ball on the side uh very solid D there and good good hustle and effort um so Weiss is going to inbound with 330 left uh 4623 uh a little a long pass in from Weiss to Goin with the floater and she gets fouled by number 22 all day they could have been doing this all game so uh sorry I'm just looking at all right so tell you so gosson at the line for two all right makes the first one there we go 4624 again uh time may be running out on the lady Spartans tonight but let's see if they can battle here and and make it even more competitive never know but uh 17 18 points at this juncture Moore tips it out Weiss grabs the rebound over to Thompson into Haru back out to Thompson good defense go good move oh and she misses too far under too far under yeah looked like she was starting to lose her balance a little but great move good passing Spartans get back on D well there uh Springfield swinging it in into number 22 a nice little Up and Under but um looked like it went off of the foot and kind of rolled away got a chance another chance lot of rebounds here for the for Springfield and Springfield player was out of bounds when she tapped it 246 uh left in the fourth quarter uh so again Spartans can not afford to miss anything here um and more over to Weiss and going to have to go relatively quickly here um Weiss cut through Thompson looked like she had an open Lane there it stopped She wasn't facing the right way when she caught it blocked out of bounds and didn't even take the chance to just peer over her shoulder if she had she would have seen there was no one within at least five feet of her could have taken it right to yeah was expecting a body to be there right so we to inbounds um into Moore Moore right up and n one gets the N1 so then we're down 4626 here uh 220 left and again you know you like to see some battle here and that says something shows great y yep so a timeout by Springfield International with 221 left so again you know this is one of those games where uh I think you know they got themselves behind early and quickly and but how they've played in the fourth quarter I think says a lot it does say a lot and certainly better um than you know and and I think um you know against teams that are going to press and that are going to play quick and physical they're going to have to figure find the balance of let them playing their game but then like let the opposing team play their game but know that that's not how we play this we need to take the ball down settle it work it around pass the ball when they've been doing that on their offense they're making good Cuts they're getting those In-N-Out passes those give and goes and they're turning into points being productive so you know it's going to be a little too a little too little tonight but but again you know second season of the game only second game of the year so so you know you gota you're G to keep working these things and uh and and you know progress is what you want to see right yep um I I do think that this game probably should have ended up being a good bit closer yeah I agree you know and uh we'll have to just see how the Spartans B back their next game is Friday night against logo so that'll be a good test good rivalry yeah so it'll be a good test for them so Grace Moore with one try to get little confusion between the refs whether it was two shots or one yeah well she made that yep the and one the and one so and she makes that rolls that one in a nice soft touch there Spartans bringing back the Press I was going to ask why they stopped it because it's it was working right like that one got thrown away Moore makes a nice play to get to it to gos settle it see if they can settle it compose themselves just like that with a little jumper a little hard look good there um but that's a good shot still wide open she took her time those will fall later in the season yeah so uh Springfield swings it around uh number 22 at the top of the key goson takes a swipe at it uh strong move by 22 the board by by uh Moore up to good extra Thomson right to Haru gets blocked uh Haru ties her up and a little push there by Springfield uh and looks like um it looks like it's going to be Springfield's ball uh you know that's something probably the refs should address and say hey yep um you know because you don't want that to get out of hand right especially at this point in the game right but more with the interception going to go straight up and in uh just misses the layup uh and Springfield comes out with it she goes in strong and she misses the layup somehow Springfield gets the rebound another rebound for Springfield and wait I didn't even see any arms near her on that one there was a swipe that I believe they called um and uh so uh 114 left 4627 on that one that one you know hard to say hard to see what what that looked like but um clearly a swipe at the ball and must have got a part of the person there y 22 um misses on a you know sort of a squibber off the off the backboard there and uh we'll see what she does with the last one and uh Jill Stevens looks like she's getting ready to check back in misses that good box out by Carolyn to more so more up the up the lane um Thompson to passing back to Thompson for three off the backboard and in so 4630 a little more respectable getting there nice try by Thompson she is anticipate she just just one second too late yeah travel there I think yeah the travel with 43 seconds left [Music] 4630 uh Stevens is coming in for the Spartans taking out gos Goin played well yeah and she played um gritty you know like was battling for everything great defense so more brings brings the ball up he looking for an opening uh into Thompson who cuts through the Lane nice move Weiss goes in up and nice good drive by Weiss just R around got a little around and out yep no call there um no surprise well you know what they set the tone early that they weren't going to call a lot and I think they've they theyve stay true to that so that way that's what you have to look for so little long there by number 15 um 20 seconds left with uh 16-point lead for Springfield MO milking the clock as much as she can comes in uh tries to make a move but gets blocked over to Haru Haru gets knocked down but uh Springfield gets the ball coming up with it and about eight seconds left in the game uh drives to the basket board by Thompson out of bounds with one and a half seconds left off her leg uh so Springfield's going to get the ball and this is going to close out this one one um you know I think the Spartans have some things that they can build off of but I think there's no question no question they've got things that they have to work at y uh and that's the end of the game with the final score uh Springfield International Charter School 46 The Long Meadow Spartans 30 signing off for Josh Weiss and ay Weiss thanks for joining us catch you next time

23 welcome board members what a great night to see all the shining faces this is what being a board of education member is about because most nights these chairs are not filled and they're not certainly filled with the smiling faces of our students so we are thrilled to have you all here uh tonight to join us I'm sorry that we don't have enough chairs people are standing so forgive us uh for being a little bit short on the chairs tonight you're going to see uh democracy in action because the first thing we have to do as a board before we do the pledge of Alle after we do the Pledge of Allegiance we have to elect the officers to the Board of Education in order to continue so you're going to have to uh bear with us and you'll get to see that that democracy in action tonight we have of course we have our our student celebrates we have some of our our very Stellar principles that are here uh we have some wonderful teachers that are here and of course we have we have the parents Guardians grandparents whomever may be here tonight so thank you all for coming we appreciate it and we wish everybody a happy Hanukkah and a merry Christmas as we go into the holiday season so with that I am going to ask us to stand and do the Pledge of Allegiance Maggie would you lead us thank you of the United States of America for stands one nation God indivisible withy and justice for all okay with that I hand the Gabel over to our superintendent Dr grman will lead the uh the beginning of the elections thank you Mr Daniel section 9110 indicates that all officers of the Board of Education shall hold office for a turn term of one year and until their successors are elected and have qualified section 9120 indicates that officers of the board shall be the chair Vice chair secretary who shall be elected annually by the board at its regular meeting in December section 9132 indicates that standing committee shall be appointed by the chair following the selection of officers each year superintendent's recommendation it is recommended that the Board of Education cond election of the chair Vice chair Secretary of the Board of Education by paper ballot I reviewed the bylaws of the Board of Education regards to the annual officer elections and the voting process prior to this meeting voting will be done by uh paper B by paper ballot and anyone that is online will be able to do your vote verbally so I will take um a motion to open nominations for the chair of Board of Education of the chair of the Board of Education Mr shadler Nom L Daniels for board chair I've heard one nomination for L Daniels second second by Mr Bush any other nominations for board chair I will close nominations for board chair at this time I would ask all members of the Board of Education to fill out the ballot and then um the ballots could be um sent to me and I will read those votes out loud and then I will ask the members I believe Mr odonnell is online I don't know if anybody else is online just Mr odonnell okay if we could reflect this in the the minutes um Kell too okay I have Kim Sullivan vote for board chair Lou Daniels Jo Joe shler Lou Daniels Peg Steinway Lou Daniels Russell Bush Lou Daniels Mr odonnell L Daniels [Applause] okay I didn't you need to vot I I need a blue slip I I thr in my name from The Cure I know how to count there's six board members here okay so let me let let me count again so one two three four I have five paper ballots for L Daniels one uh verbal for L Daniels so that would be 60 congratulations Mr Daniels thank you I appreciate it I hope we can keep this uh this momentum going that we have and uh I appreciate everybody's confidence and we'll we'll move on now the G comes over to me I I'll accept nominations for vice chair of the Board of Education may I have a nomination please thank you Peggy Joe shler Joe Sher may have a second thank you Kim so I have a first and second for Mr shider any further discussion any other nominations okay if you would fill out your ballot I would appreciate it I lost mine this is like the dog ate my homewor I'm embarrassed to do this in front of my principles are thinking what an unle head [Music] oh oh Mr Daniels um L Daniels Joe shidler Kim Sullivan Joe shidler Joe shidler Joe shler Steinway Joe shler Russell Bush Joe shler Mr oon I guess that guy Joe shidler I guess fine all right I'm on as well Joe shidler for me as well s six five paper two vote verbal 70 Joe sh congratulations Mr sh thank you okay uh I'll not take uh nominations for Secretary of the Board of Education Mr shler Kim thank you may I have a second second thank you pgy thank oh Russell thank you uh any discussion do I have any other nominations online closing nominations if you would please vote you got an orange one for me thank you thank you okay Mr chair Kim Sullivan Kim Sullivan Joe shidler Kim Sullivan L Daniels Kim Sullivan Peggy Steinway Kim Sullivan Russell Bush Kim Sullivan that's five in person online Ryan Kim Sullivan oh sorry Kim Sullivan okay good so that's 705 for the record five uh on paper and two verbally 70 Mrs Kelli these need to be kept on file so I'll pass congratulations well done thank you thanks for doing that yes you're welcome my pleasure okay the board has elected their uh leadership for the upcoming year we'll now move into the um into the agenda administrative reports we start with the Chairman's uh corner just a couple things reminder that I'm sure the superintendent will also remind you this on 1218 we have cherry book primary school walk through that begins at 9:00 at Cher primary school if you can't make it uh please let Claudia know just uh from that standpoint okay um 12:21 is curriculum unfortunately Erica is ill tonight so we miss her but 12:21 is curriculum and that's at what time Mr Bishop uh 9:00 9:00 in uh at the middle school we will be at the middle school okay all these meetings are open to the public so whether it's policy tonight or curriculum on 1221 if you're concerned about the curriculum everybody is always invited to the subcommittees of the Board of Education Finance met this morning to go over the financial aspects so thank you um I just wanted to mention everybody on 11:17 I attended the um Connecticut associations Boards of Education CES conference down in IC which I found to be it was my second time there it's an absolutely great uh two days of speakers and information and what I wanted to do is give the board the dates now it's 11:15 2024 11:15 2024 I would love to have more board members with me at that meeting because I think you'd all find it um interesting and informative so if you can put that on your schedule for 11:15 it's usually a Friday and Saturday morning if you can't make uh Saturday if you don't want to stay overnight uh then just come down Friday is really the uh is where all the U uh information is really disseminated more than anything else so I just wanted to give the board that piece of information other than that there's nothing else from the chair any other comments other than to remind you that our next meeting is 1 n so last time we met was 116 it feels like I haven't seen any of you in such a long time but this once a month the board of education is going to one meeting per month it's the second Tuesday of the month and uh just so you know there's a calendar to be coming out with all the board meetings including the policy I mean the um the budget meetings that we're going to have going forward I want to make sure that we emphasize our budget meetings I know last year some folks felt that uh they didn't know certain things about the budget and we try to do as many open workshops to get your input from the public on our budget so there'll be a calendar coming out you'll get that from the superintendent very shortly and you'll see all the Board of Education meetings really wish that we could fill the room like this I think we have to honor the children more often uh to get this type of participation other than that that's it for me any questions for the chair okay let's move on to the superintendent's announcement please thank you Mr Daniels welcome to everyone in person and those online this evening to the December 12th Board of educ ation meeting I I'm very excited to welcome Mrs Corto and her staff and their children and their families shortly after our updates Mrs CTO and her staff will be acknowledging selected students for their incredible accomplishments to the can public schools and at can intermediate school and she will also be providing some updates and showcasing her school activities at Canton Intermediate School it's been a busy month Public Schools filled with wonderful events I want to highlight a few one of the most special days that we had in November was our Veterans Day ceremonies that that were held at each of our four schools honoring our local veterans we had the Kent High School fall play the play that goes wrong it was really really good and those of you I know many of you were there I was there for the Harlem Wizards game that was last two weeks ago now at the Canton High School and then we had Coral concerts for our middle school and high school and I know this week we have our Intermediate School concerts so there's a lot going on I had the pleasure last week to attend the high school Honor Society pot left dinner it just seems like every night there's something going on every day something exciting going on in the camp Public Schools our a our winter athletic teams are are getting ready for for their fall season and we are inviting our community to our games to support our student athletes this winter season I had the pleasure of attending at The Bushel with Ashley leay the teacher of the year ceremony what a wonderful time that was just to let the Board of Education know and the community know that Mr shidler myself and Mr Bush we attended the public Municipal Building committee meeting meeting last week requesting that they really look at Portables or module classrooms at chair Brook Primary School due to a space issue and the pmbc voted um not voted yeah voted but also said to the CAO to go out and solicit an RFP for an architect to um work on that project so we'll be updating the community Through the as we go along with that process so that's really exciting tonight I will be presenting for the first time that I could think in history of forecasted budget to the Board of Education this is not the final administrative budget but tonight I will be presenting where the superintendent of schools and administration are at this time on December 12th with our budget and our budget process as I mentioned there's a lot of wonderful events that are happening throughout our schools the next Board of Education meeting will be held in the new year on Tuesday January 9th and I would be remissed if I didn't introduce Mr Nathan Ramos our new finance officer and treasurer for the town and Board of Education Nathan comes from to us from the town of New Britain so welcome to Mr Ramos I'm sure Mr rainbow may stick around also to hear the superintendent forecasted budget I'll take any questions out of the superintendent's office at this time any questions for the superintendent any online Ryan Felicia no you good you made it good any on this side okay thank you Dr Gman Now we move to our student representes report which is always kind of fun and who wants to kick it off um I'll kick it off so uh normally Simone covers the high school and the middle school but unfortunately she is not here so I am going to be reading uh what she recorded uh she reported that both the high school in the middle school had their Banning course concerts which were a huge success uh she reports that the CHS chamber singers will be doing their Caroline trip this Friday where they will visit uh CIS Cherry Brook uh the Avon Rotary Club and nursing homes in Canton um and she also said that CHS is beginning auditions for the excellent and NCIS they had a wonderful Veterans Day assembly celebrating and honoring over 30 local veterans each one with the CIS Ambassador they celebrated World kindness day in early November and they collected 81 special kindness star cards and Shout out Miss col's Home Room who collected the most cards Miss Costello T integrated an integrated art lesson with five with fifth graders during which our students created their Community Stars creating community Stars give students the opportunity to share their artistic achievements with the community while working together as a team and you can see the community Stars throughout the community the fifth graders visited the old state house in capital building and met with attorney general Tong and senal blell as part of their United States rights and responsibilities unit in social studies author Kevin CTS visited CIS and met with all students in Partnerships or teams Mr Curts is an award-winning children's author who who writes non-fiction books about science and nature and it's not often that they have opportunities to learn from non-fiction authors so this is really exciting for the students and fourth graders visited the Roaring Brook Nature Center to explore the trails and explore CIS native rocks and minerals to complement their study of the birth of rocks and Science and they had an awesome spirit week last week and Miss Corto read the morning announcements in kids speak on on students teacher swo day excellent um and then I'll also be recording on Cher Brook uh Cher Brook students have been doing a great job at modeling being safe and kind uh to the state the students have earned 1,852 positive cards um on Friday December 8th students and staff at Cherrybrook participated in the uh pajama fundraiser for ccmc and they have raised uh $982 for them uh the kindergarteners right now are working on uh recognizing and identifying all 26 letters of the alphabet uh the first graders are in their unit where they learn about different holidays around the world um second grade is in a reading unit unit where they're working on partnership reading and uh uh using Partners to like solve difficult reading um third graders are working on a math unit where they're learning how to add subtract ground um and estimate sums and differences that's great it's a great report he any any questions for the stre Reps yeah maybe the the play the an family is that a middle high school combo again as it was last year or or just high school or don't you know uh I think it's just High School yeah thank you we got an update um that PJ day that end did we got the email but they raised over $3,000 so $3,342 92 for our district on Tu day y from P yep us I just thought that was kudos to the district amazing I'm always amazed by what our students do and I I will say in just Tacko our Veterans Day celebration that we have in our schools is just First Rate 100% And it's an emotional day to see students with their Grandma grandfather Aunt Uncle Mom Dad um it's just a PA powerful time and I I I attended both uh CIS and the high school I didn't make it to Cherry Brook but I understand that was equally as good and I just want to com I just want to really compliment um our staff on on the job they do some schools still go to school on Veterans I mean uh have the Veterans Day Day off and their students are not learning or um really coming together with veterans the way that our students do it's just really a powerful uh time and I want to thank everybody that participated I know a lot of you did I remember seeing you out in the uh audience at CIS and how well behaved the students were too so thank you very much okay Dr Gman you want to kick off c i do um families I I I thank you so much for coming to the Board of Education it's so nice seeing people here and how this is going to work is Mrs CTO is going to talk um about about your student or whoever and we're going to honor you you'll have plenty of time to take pictures we'll get out and front and take pictures with um your students in the Board of Education we'll make sure everybody gets that um Kodak moment per se the students may not even know what Kodak want means so um there'll be plenty of time for that so Mrs CTO okay thank you m CTO can I just interrupt one because I was remissed I I see Mr Moore back there and I forgot mentioned I was in uh the middle school program which was just outstanding also I have to say I think that was the one that I kicked off with and it was phenomenal so thank you Mr Moore sorry thank you okay so thank you to our students and to our families who came out tonight on the students that we're recognizing tonight for Canton celebrates um it's either for achievements from earlier in this fall or were nominated by their teachers um for this award um tonight so our first uh student to be recognized congratulations to Wesley [Applause] Mano Wesley's Fright Night poster was chosen by his peers to be this year's winning entry Wesley went above and beyond by digitizing his own original artwork so that he could then add type for Clear communication Wesley's poster demonstrates creativity and use good use of his artistic talents nice job to Wesley congratulations pictures after pictures okay all right Ben Holland [Applause] back Ben embodies what it means to be a compassionate citizen in our vision of The Graduate Ben had a dream of making books accessible 247 to all members of the Canton Community through his person perseverance CIS raised the funds to add a little free library to our campus thank you Ben for not giving up on your dream to support our [Applause] community Adrian MI Adrian worked hard to create a meaningful campaign for kid Governor Adrien spent time outside of school researching and writing about his platform his mission was well received among the Canton fifth graders he enlisted many of his classmates to help spread the word about the importance of stopping racism and spreading kindness and was ultimately elected by his peers as the CIS representative in the Statewide race well [Applause] done Tristan [Applause] Sven Tristan is a shining star at CIS he exemplifies everything that a respectful responsible role model stands for he comes to school each and a desire to learn he's a true friend to all with a Caring Heart he's respectful hardworking passionate student who always gives 100% And strives to find ways to grow as a learner he's humble yet leads with confidence and there's no doubt that Tristan will continue to shine bright and will move forward to make the world a better [Applause] place Joel Wilson Joelle is the perfect representation of a respectful student Joel is always caring and kind to his peers often making sure that everyone in his group gets a turn to share their thoughts he's thoughtful towards everyone and he is especially helpful to his teachers student students know he is a safe friend to play with and to learn lean on if needed in all situations Joelle shows others respect and he can be counted on to make a good choice he's a quiet leader and we are so lucky to have him at [Applause] CIS Alana [Applause] Carman Alana is responsible each and every day at CIS we can always count on Anana to approach her classmates teachers in learning with a positive attitude she's always willing to be coached and to help coach others her engagement participation and enthusiasm for what we are learning is contagious Alana is genuinely kind and truly cares for her classmates and her teachers she's someone we can all count on for a smile a laugh and a helping hand thank you Jacob [Music] Cornell [Applause] Jacob perfectly exemplifies a strong quiet leader who leads by example in every way he is polite positive and helpful on a daily basis he goes above and beyond to help keep the classroom clean help others do their jobs and help students feel welcome and included he's always willing to volunteer his time and effort to make the school a better place thank you [Applause] Jacob qu crap we are proud to recognize Quinn as a responsible CIS citizen Quinn's attitude cannot be beat she is positive and ready to work every day she's always able to share a smile with adults and classmates she's very inclusive and always sticks up for what she believes to be the right thing to do she defines an upstander in that way she is an inner drive that is rarely seen in students her age and is always willing to grow and reflect on every challenge that comes her way she helps everyone like school and themselves a little bit more and is an integral part of our strong CIS [Applause] Community Marley G you could not ask for a better role model than Marley Marley's consistently going above and Beyond in her own actions to better her peers not only is she an exemplary model of respect and responsibility but she encourages her classmates to act likewise whether it is completing classwork to the best of her ability or perfect homework completion Marley's actions and words are a model for all well done Marley keep up the great leadership and to Noel manzia Noel consistently goes above and beyond in her academics and thoughtfulness to her classmates teachers and peers she does the right thing because she wants to she's the true definition of the phrase role model keep it up no [Applause] while and those are CIS yeah so what you've accomplished is just fantastic and you you're already very successful and from the board of education's perspective we want to continue to support all our students and we would like to see more students accomplishing what you've done but you're all leaders and I just ask you to continue to be kind and respectful as you already are as your principal is already outlined and if you can do that and if you can get one more person to be kind and respectful and that person gets one more person we're going to have the best District not just in uh the state but in in the in the country so thank you all for your your time and thank you you parents for all that you do because we know that what your child is is reflection of what's going on in the home so we thank you for all your hard work too so thank you guys so we can get all the students back up let's take a student picture first and then we'll have the Board of Education and administration come around so students come back up so those who yeah we'll take a student picture first [Applause] let me help you all out back up a little bit got [Music] them that's good that's good that's good car is right there look right in the middle see all the phones put your um put your certificate out like they're holding there you go perfect parents if you want to get in the middle we'll make sure that you get it so come on over do what you need to do everybody good let's get the Board of Education and administration in you good with that everybody good if we come on in oh absolutely okay students everybody good this one will be worth a lot of money one no camera's broke that's that's a good sign okay everybody good congratulations so now we go into our Ken and communi School showcase where we have some students presenting with some step you are more than welcome to stick around for that to see your classmates also present and parents if you want more of you we have plenty of room over on the other side or you can come closer to Mrs Cel hi thank you I'm actually I'm GNA call up Christy Johnson who is our language arts specialist at CIS and I will allow her to introduce um our teacher and our students who are here with us tonight boy hello thank you for having us I was going to talk first and then invite them but they're rearend to come down to the run so um I have Miss wasburn with me who is one of our sixth grade one of our exceptional literacy teachers at Canton Intermediate School and a crew of sixth grade blue team students who are going to be joining us today as we showcase our school I'm going to just lead with that but if you want to come down to the rug and set yourselves up I'll chat while you're getting comfortable okay right um so thank you for having us as we highlight Canton intermediate school with you tonight we do want to take some time to also celebrate the work that we do around literacy each and every day in our building our goal is to support St students in building their reading skills but more than that we also want to work on building our identities and our habits um to become more competent readers lifelong and so one way that we support this goal a can't Intermediate School is by having students participate in interactive read aloud multiple times a week um reading is hard it's complex there's a lot that goes on in the brain all at the same time um not only are you decoding the words on the page right but we're also thinking we're predicting and analyzing and noticing patterns and considering word choice and the list goes on and on and we're doing it all at the same time um when we read read aloud to children when we decode the words fluently for them we remove an enormous piece of the cognitive load and when we take away the pressure of decoding kids minds are freed up to think more deeply about texts and when we read aloud to students we also ensure that all students have access to high quality um complex texts and that they can really dig into the thinking work that is part of reading as well um more than simply just reading alloud them interactive read aloud is just that it's interactive and so our teachers are really planful and intentional as they plan for these interactive read alouds each week they're thinking about considering how to model their own thinking facilitate talk between peers um they're encouraging students to write about reading to explore ideas and even act out parts of stor so that we're thinking in more playful and creative ways during the day um these interactions with the text obviously are going to build deep comprehension but really more than that this is a joyful pocket of time in our week in our day where we're building a community of readers and we're really sharing in the power and the magic and the joy of of a story and so tonight we're very excited to be able to engage in an interactive read aloud with you and I say with you because I'm about to ask you to stand again um and I would love for you to come join us on the rug Board of Ed members um there are some chairs available if the rug does not suit your fancy but we'd love for you to partner up with students one of the best ways to really understand the impact of interactive read is to engage in it so thank you Mrs sure absolutely I'm if I don't get up thank you for joining us um so we are going to be reading today carela full of wishes it's written by Matt De laena illustrated by Christian Robinson so readers we know anytime we read there's a lot to think about right um today we're going to practice some of that thinking work we're going to think about our characters maybe their relationships we're going to think about setting we're going to think about themes these are all things been practicing in class so be mindful of that as you listen Carmela scooted along the uneven dirt tap watching Men stoop to work with their hands her birthday bracelets jingling and jangling the thick Greenhouse air smelled of marigolds and overturned Earth and fresh manure Carmella knew exactly what manure was but she didn't want to think about that not today so already I'm starting to notice things about the setting right the author sets us up for the setting right away so I'm starting to notice what kind of place is this I'm going to take those thoughts with me as I read today she awoke to candles in her pancakes and her mom Sayang happy birthday to you and told her go on me I'll make a wish but Carmela's wish had already come true she was finally old enough to go with her big brother Carmela followed as he cut back onto the street at Freedom Boulevard past the crowded bus stop and fenced off repair shop past the old folks home where two hunched old women waved Smiles past the huge Home Improvement store where her dad used to stand around weekend mornings waiting for work so now I'm starting to kind of grow my theories about the setting seems like a very vibrant City I'm starting to think about my character's role in this place it seems like my main characters have a lot of Independence here seems like a place where people work really hard Carmela tried to make small talk with her brother as their metal cart rattled but her brother didn't make small talk back he didn't want her tagging along too bad she told him with her glare okay so we know authors use figurative language and some figurative language right here is small talk small talk is like kind of unimportant um trivial conversation that you have with people sometimes to kind of fill space can you think of a time where you've had Small Talk turning talk to someone near you when have you had Small Talk readers back up here so I'm hearing the elevator we definitely have small talk in the elevator when you meet someone new I heard somebody say the ski lift you're on there with a stranger another piece of language that popped out at me right there was when she says she told him with her glare show me your best glare do we look at our siblings like that sometimes just outside the laundromat she picked a lone dandelion growing among the concrete Leeds she pulled a breath and leaned toward the fuzzy white bowl but just before she could blow her brother buted in did you even make a wish you're supposed to make a wish everyone knows that of course I made a wish she told him but it was a lie Carmela didn't know now we've talked about when characters feel a certain way and do something different so keep that in mind I think that's happening here at carel Carmela helped her brother sort colors onehanded helped him load the washers one item at a time while their clothes spun Her Imagination turned each new thought ushered in by a jingle of bracelets okay there's those bracelets again right we saw those at the beginning of the story what's a theory or an idea you might be growing about what those bracelets could maybe represent or why the author is telling us about those bracelets again turn and talk I'm hearing some of you say they they're clearly important to her right because we're seeing them again maybe they might represent hope those are some good ideas her brother found the sound annoying and shot her a dirty look too bad she told him with her glare glare again she jingled her bracelets as she rode up to Miss Maria's vegetable stand imagining a machine built into her bedroom wall one that would spit out anything she could think of but mostly candies she jingled her bracelets in line at the locksmith shop imagining her mom sleeping in one of those fancy Hotel Beds she spent all day making for fancy guests she jingled her bracelets at the bodega down the block from their old apartment building imagining her dad getting his papers fixed so he could finally be home okay so authors often repeat objects we talked about that we're thinking about the bracelets we've read a little bit more you're probably growing that theory a little bit what do you think those bracelets could symbolize we talk about symbols in class right like something can represent something else I want you to stop and jot on your sticky notes what's your idea about these bracelets what could they possibly symbolize and you can share your posts with your partner got lots of [Music] [Laughter] [Music] any I don't know how to do oh boy thank [Music] you good okay we're just hold onti good ideas there let's keep reading she jingled her bracelets outside the pharmacy eyeing the shiny new bites in the window her brother stopped in his tracks why do you have to be so annoying she drummed her bracelets at him and said it's a free country the only time she didn't reach for her bracelets was when her brother ducked into his friend's house carela slumped down on the curb silently imagining all the things she could turn him into the slimy pink tail of a rat a cockroach scurrying away from the light a wheelbarrow full of manure left in the sun you would never wish she stared down at the dandelion in her hand it seemed so much more important now that she knew it was a place to put her wishes what if she made the wrong choice okay there's a lot going on at this point in the story right we're thinking about symbolism there's a lot going on with the character's relationships and there's some problems going on I want you to choose one of those things and turn and talk and share your ideas symbolism character relationship problem share your thinking I yeah up here so I'm hearing some of you talk more about the symbolism of those bracelets like maybe it's representing her hope some of you are talking about the character's relationship that it might be changing and the problems there's some really big problems right kind of Weighing on her the dad's not around and we've got right now in her face problems kind of wondering what she does with this wish right so there's different levels of problems going on in this book Carmela tried to hop a curb on the long trip home but her tire caught and her handlebars twisted and she went crashing to the concrete don't cry don't cry don't cry but then she saw her dandelion crushed beside the drain she looked up at her big brother warm tears rolling down her cheeks he lifted up her scooter you okay she shook her head and pointed my wish you might be noticing a big change in the relationship here turn and talk what are you [Applause] noticing all right back up to your readers I'm hearing a lot of you no that it's a typical sibling relationship with things that don't matter a lot what I was hearing over here but when it comes down to it we're seeing this other side of the big brother that he can be really caring and thoughtful he took her by the arm and led her back up the block past the laundromat and the flea market past the green houses and the smell of manure past the overgrown Park and across the train tracks he didn't stop until they made it to an abandoned Farm House near a cliff overlooking the sea close your eyes he said Carmel closed them now make your wish he said Carmel listened to the ocean hum in the distance she listened to the salking birds she listened to the wind whistling past her ears I love that language right there with the wind whistling past her can't you really picture that then she opened her eyes she saw hundreds of tiny white spores lifting into the air floating out toward the far off surf the sky was full of wishes let's go her brother said don't you want to know my wish she asked he shook his head if you tell it won't come true she looked back one last time then took off her bracelets and followed her brother home okay so we know when we finish a story we usually try to think of like what's the big lesson the author's trying to teach us right what are some themes what's a universal theme that the author might be trying to teach us with this story turn and share your [Applause] life some good ideas wondering why she took the bracelets off thinking about the brother and sister thinking about wishes right there's so many wishes out there you don't have to have just one these are really really good ideas can you read the sequel yeah what happened next so as we aim to support reading at Canton Intermediate School I hope that you feel today how interactive read aloud that structure is one way that we're getting after it in terms of not just supporting the skills that our readers have to think deeply about text but also to build a community around books and to spark joy and build identity around wanting to read and to become lifelong competent readers J thank you job on your way off the rug as you work your way out we have behind us a jot lot this is um where we put our poits at the end of read aloud and it's just a tool that teachers use to kind of see get a pulse on how students are thinking about their reading so as you leave feel free to pop your post it note up on that that jot lot there you see some nodding heads you're like I thank you thank you guys I may go the long way so many of our students that are here tonight are performing tomorrow night and Performing Thursday night um in the concert so after they have their jots added to our jot lot I think I'm going going to invite them to go home so that they can rest up and have a productive day tomorrow and knowing that we have a couple late nights later this week thank you everybody thank you so to all board members while Mrs Corto is um setting up I've been around a long time and I don't think I've ever seen a Bo education interact with students as much as you're able to do um so that's really good Mr Daniels and I are are working on a workshop for cave next year on how a board of education interacts with um student population in the staff so Mrs CTO tonight is just here to give a brief summary about her continuers Improvement plan we had a a focused me meeting on our continuous improv plan at our last meeting that was in the schools but we asked her tonight to uh go over a summary report you have the continuous Improvement plan in your packet and just another opportunity for you to ask question so Mrs courto thank you um yeah so I'm going to review our goals and our action steps really in a summary view we've spoken to them or spoken about them quite a few times now um but feel free if you have questions I i' be happy to address those our first goal um is around student growth and achievement this is our academic goal focused on math and language arts performance we will use two standardized measures as our primary indicators of success we have our esac that's administered one time a year and our star assessments which are administered a minimum of three times for students um our action steps towards this gooal really do all boil down to no knowing each student academic skill abilities and their needs with a really high level of precision to those needs and then providing high quality instruction like you saw just a few moments ago um to match those needs whether it be in a whole class a small group an intervention or one toone settings our second goal is focused on communicating to parents and the community the great things that we do at CIS um and also creating opportunities for their further involvement we are encouraging parent and Community connections with the school um in the areas of social emotional and academic activities that are happening at CIS our third goal on financial stability and efficient operations is really long range planning so that we can ensure that we are supporting student progress towards the vision of the graduate this includes action steps such as studying our classroom environments um our class sizes creating PD plans for staff so that we can meet the current needs of our students and anticipating our future needs of our students our fourth goal on the learning environment and belonging reads that Canon Intermediate School will create structures and staff professional learning opportunities to ensure student social and emotional well-being and these structures include many things related to our schedule such as morning meeting closing Circle recess and advisory our professional development for certified staff is centered around classroom responsive classroom and the Desa while our non-certified staff are engaging with the edert modules this year in service of our embracing diversity goal our fifth goal we strive to continue our work towards our equity strategic plan that I've shared with you in previous years we continue our study and our implementation of Highly Effective instructional strategies that support all students read aloud being one of those examples and lastly our goal around Workforce Development I've spoken about PD as action steps for several of our previous goals the focus of this final goal is expanding the repertoire of all staff again this includes Desa edser in responsive classroom training um not previously mentioned PD is our investment in increasing the number of staff that are trained in the implementation of structured literacy interventions that's a big focus of ours this year many of the action steps for each of our goals overlap um and each goal supports others within this plan um and really is serving as our guide for this school year teachers and Department Department leader goals are aligned with this plan this really does represent our focus and our work for the year I thank you as our board of education for your support um as we work towards these goal throughout the year and I'll be excited to share back to you in the spring our progress I'm going also thank you for the opportunity tonight and that we had a couple of weeks ago to share these goals with you at that if there are any questions about any of our goals or action steps I'm happy to answer them now any questions you can see how these um Cascades down from our goals through the superintendent through the administrative staff which I think you've covered beautifully and thank you for that any any questions regarding that you see the linkage everybody good yeah I think it was helpful when we did the oh was extremely helpful i l like the procedure of how we visit the school and then she's able to go more in depth and those that are there able to ask questions then uh Ryan or Cindy or Felicia any questions for you on this no good okay just a quick comment that I I said it though when we were there it was a very very worthwhile two hours we learned a lot about your school your your goals are pretty clear how you going to implement them and evaluate but clear but what I found most impressive but you could see evidence of that we're only in each classroom for five or six minutes you could see evidence of that uh in each one of those classrooms that there was a some real uh effort and the consolidation to make sure that the lesson was attached to one of the the goals and it very impressive you you said something to me when we started the day that you want the students to have fun and want to learn and and that theme came across as I went in every classroom they were uh engaged they seemed excited they seemed um you know really um focused so I I think I think you're accomplishing a lot so thank you thank you thank you Dr thank you for coming appreciate it thank you very much thank you for that exercise that was no you know we we've never I've been on the board for a number of years and we've never had that kind of granular look in how we're educating our children and that was so meaningful so thank you thank you for having okay yeah we are going to go back to um showcase schools right we did that what so what are we on businessman oh I'm sorry Don how are you I'm good how are you I noticed you didn't get wck down there on the floor with everybody no you were Brave I would able to do it all right uh don is going to give us a report and then Russell will give you the overview of the finance meeting today okay so I did the finance committee this morning and went over in detail uh but I'll just do a quick summary here um the end of the year forecast is we forecast to be at 31 m999 N4 which is unfavorable to budget by about 163,000 uh but we are better month over month um by about $4,000 there was a few changes in the month over month uh one of them was you'll see in certified salaries uh it did go up uh uh to a more a little bit of unfavorability to the tun of about $40,000 and that's because we were able to hire an SLP um that we didn't think we're going to be able to hire earlier in the year so you're going to eventually see an offset in contracted services for that amount uh or for for uh for that position um as far as the month over month um the transportation and regular education we have a reduced run there so we were able to save uh $44,000 uh on that line item and that's next to to the $4,000 in favorability you'll notice um two two uh things to note is uh last week I was able to send out our Harker billing and uh as far as an estimate goes uh we do an estimate uh around December 1st the final billing is in Spring uh but the estimate so far could change um so far is going to bring us in uh about the 800 ,000 Mark which of which 300,000 goes to the town and then we would ask back from the town the 500,000 uh we also um completed our excess costs again this is something that we do an estimate for this time of year by December 1st um and scw it up uh later in the spring uh but right now our estimate um our budget was $87,200 we're expecting right now at this point in time to get about A2 $250,000 more than that so um that brings us to the uh ending of 163,944 [Music] over um the committee also looked at the current facilities rates that Dr Gman brought up for us to look at and we decided to keep them where they are for now but T the superintendent to look at them over the next year and evaluate them at a later time uh we also looked at the preschool rates and I believe at the next meeting we're going to get rates compared to the other neighboring towns we can look at them further Dr Gman will present the high level budget forecast in a little bit and we discussed that and then we looked at the enrollment projections um for the newest enrollment enrollment projection study and it's still showing the similar bubble to the 25 26 year Cherry Brook um and then as discussed previously by Dr Gman um there's going we discussed the RFP that's going to be going out for the architect for the space study at chry gr which will happen in the January building committee meeting great any questions for Dr Gman Mr Bush or M mowy on the finances okay thank you for those reports uh at this point I don't know if there's anybody here for uh public uh comment the reason why we do public comment later in the meeting is because as you can see there are reports that are given out and we like the public to be informed on those reports and then if they have any comments so we uh I know some boards do their public opinion or public comment right in the beginning um and I'm sorry that it took an hour to get to the public comment but um I think it was well worth the time so if anybody is here for public comment now is the time no anybody online for public comment if you're joining us online tonight you want to make public comment you can go ahead and use the raised hand feature of zoom and I'll call in you by your Zoom name nobody okay well thank you then we'll close out the public comment thing part of the agenda and we'll move uh old business there's none John I'm so sorry assistant superintendent report I'm I'm just moving things right along all right that is all right that is all right I just have two quick things Mr be able to share tonight thank you chair Daniels uh the first we've been talking about uh the literacy legisl in the state we did receive word from the state that we have what's called a transitional waiver um that in essence means that they have applauded a lot of the good work that we have done yet to date and we have a little bit more work yet to be able to move forward with we had a meeting with uh State Department of Education Representatives on Monday and we expect to be able to have more information to bring to the curriculum subcommittee on our 21st uh on our meeting of for the 21st and then some exciting news in the uh realm of mental health uh the state has done a wonderful job of funding some uh new centers which are called urgent crisis centers um and they are designed to be able to support families and children who are experiencing behavioral crisis but not requiring the emergency department level care it's it's an effort to be able to um pull back from the emergency uh services that are are typically used and provide more timely support for uh Children and Families the regional office for the UCC as they're called uh for Canton is located at the village on Albany Turnpike in Hartford secondarily the Farmington Valley Health District has secured a wonderful resource called credible mind uh this this uh resource is free to our community it is a digital platform which provides expert curated and scientifically backed mental health and self-care capacity building resources in the Arenas of mental health it also includes a number of additional resources available via phone for uh additional um consultative or Counseling Services as well provided by the faran Valley Health District uh we're grateful for the state and our region and their ability to step up and step forward with support in this Arena uh I will be working to create a Community Connection video with Justine Ginsburg and a representative from the UCC at the Village regarding this information to send to our community so that they can be better aware of what is presenting for them given these new options we will no longer be participating in the hmsa Services as of December 31st any questions out of my office any questions for the assistant superintendent good report John thank you very much all right at this point I can uh move to normal business so we go right to the U right to the budget right forast forecast all right anybody want copies so cop we all set yep any more of these so what's that we have any more of these power points there there should be plent did they make your way down should here no I have mine I have one there's plent okay see there's plenty I don't know where the C are but there's plenty so okay so thank you Mr Daniels so this evening I will be presenting a forecasted budget I want to remind the the Board of Education and the community that this is not the what is good practice is as I've been saying since I arrived in Canon is to make sure that we're very transparent in the budget process and communicate where we are when we are budgeting so I'm going to ask you board members to really stay with me in the community to stay with me I presented you with two documents tonight the first one is a slide deck that has the Ken Public Schools forecast the budget and then the second one is uh a memo that is written from me to you all these materials right now are on the the front page of our website so anyone that is online you will be able to follow along through the screen but you can also go on to the the website and it's under uh updates under budget so both of these documents that I'll be talking about and referring to tonight are on our website before I begin the forecast budet I'd be really remissed if I didn't thank the administrative team and the the the teachers that provided the the the central office and the super inant with information regarding funding this is a brand new process for this administrative team and we started this process realistically right when the administrators came back um to school in uh July and August I i' also be remissed if I didn't thank um Mrs mikowski for putting the the numbers together and being able to get us to the place that we are this evening and to Mrs nardy who put all the the the final documents together it's really important for me to share that I'm going to give you a lot of information tonight and it it's really imperative that you kind of tonight just sit back and you let me go through with what I'm going to try to go through at the end I'll give you an opportunity to ask some highlevel questions but the goal will be for you to submit to the central office through Donna Claudia and myself and John to email us questions from now until a date that I'm going to give you in a minute and then what we'll do is we'll come back at our January 19th we'll take about 25 30 minutes and we'll answer each one of your questions and I'll explain to you what that looks like the first document that I want to go over is the first page of the slide down deck that has the dates these are dates that I feel whether it's online or in person I feel it's really imperative for Board of Education members and administrators to to be present these are dates that I will also be communicating out to the the public and I'm going to quickly go through them December 12th I'll be presenting my forecasted budget what I'm asking you to do by December 30th Is and Claud will keep keep emailing you reminders is to email Donna Claudia myself and John any questions regarding what you hear tonight by December 30th that it gives us a week and a half before the January 9th meeting to put together a slide deck to answer your questions and we will do that in public so you can see on January 9th I will do that on January 9th I'll also review for you the open Choice Budget on January 23rd when we have our legislators attend our Board of Education meeting uh we will also have a budget Workshop that if there's any questions that are on the open choice in our forecast budget we'll talk about them on February TW on February 13th I'll present my administrative budget so again what I'm presenting you tonight is the forecasted budget where I am on December 12th and then the next several dates are the budget Workshop so I would ask you to put them on your your calendar with the the final Board of Education presentation which Mr Daniels will make to the board of Finance on March 20th and then if we need to we'll have a a board of education uh Workshop dependent upon if there's Board of Finance reductions and then of course the annual budget hearing on April 22nd and the budget referendum on the the the May 9th what's really important is for us to collectively make sure that we have a budget that reflects where we are at this moment in time so if you go now to the memo the memo that I I gave you I just want to kind of summarize how we got to where we we got to so this document is a forecasted budget and what we're looking at is really looking at five years out the way that we need to budget is things shouldn't be a surprise to the board of education and it shouldn't be a surprise to the board of Finance so what we're looking at in this forecasted budget is fiveyear expenses as well as looking at fiveyear projections for small and large Capital funding the budget projections are accompanied by an enrollment report so if you go back to your slide deck your enrollment report on page two in the slide deck you can see the most important um rows are the the back the bottom two rows and looking at our projected total enrollment so you can see that we're at 1483 that next year we will actually decrease by eight students but you can see in 2526 we jump back up to 1495 and then we hold steady for a couple years and then we Trend downwards and and I'll talk about that in a little bit so our projection enrollment is really spot on with where we were in the spring and where we are right now we had two studies done in the spring and we had the same two studies done uh just this past fall and we'll continue to do those enrollment studies now if you go back to the the memo I want to let everyone know that our budget on page one is grounded in the Board of Education six goal areas of student growth partnership and Community engagement Financial stability learning environment and belonging embracing Equity Workforce Development the forecast budget provides a preliminary look at the administration's initial priorities planning and challenges in fiscal year 25 I just want to let you know our financial challenges including the rising cost of contractual obligations the transfer cost of Esser Grant to operating budget educational technology cost of small capital capital projects as well as the increase in expenses to special education but the district has worked also really hard to realize efficiency wherever we can so what does that mean so if you go back to the slide deck this is where this is what I would call where we are as a district on page three and this is a lot so I'm going to take you through this and then I'm going to give you the backup of where this came from so this is the forecast fiscal year 2425 forecast budget what I appreciate is if this is pretty much in line with what we shared at the tri board meeting so if you look our fiscal year budget where you start is where we were in fiscal year 24 at $31 million close to 318 our salaries alone is $735,000 above where we are spending this year which is 2.2 2.26 increase over where we were last year transportation and fuel of 006 health and benefits which is approximately a half a million dollars which is a 1.57% increase over last year liability insurance of 04 we did lock in at a very good oil natural gas electricity rate that Donna is actually projecting we're going to see a decrease relative to um locking in contracted Services going up3 so if you just take the salaries Transportation Health liability oil natural gas contracted Services which I would call fixed costs those are fixed costs just to go from what we currently have this year to what we have next year that out of the gate is a 4.20% increase right out of the gate then if you add in special education and the net of excess costs is already taken out we're up approximately $1.3 million you may be saying how could we be up $1.3 million remember we're short approximately $931,000 this year in special education that was not budgeted so I got to account for that in the fiscal year 25 uh budget so right there that in Al loone is a 3.99% increase over this year's budget so if you take the 4.20 and the 3.99 that's an 8.19 right out of the gate fix cost in special education is an 8.19 per increase now go down below you take the dues fees inspections up 04 supplies I've been saying since I arrived supplies don't drive a a a budget .11 maintenance upkeep up.

everyone uh thank you for being here this evening and and being able to enjoy our annual hope singers from Hope School in their Christmas presentation so thank you for being here and we thank them for their wonderful presentation so we'll now reconvene back into open session with by our student Bo rep Daniela Ruiz please stand put your right hand over your heart ready begin I pledge allegiance to the flag of the United States of America and to the repblic for which it stands one nation under God indivisible liy and justice for all Conformity can be a killer literally outside the confinement of the walls of their homes school is where students can display their talents through different means and it is the school's job to cultivate student talent and voice but that is not always the case after repeat repeated pattern of listening about what they can't do students who cannot find Freedom at home or school will look for it elsewhere somewhere maybe not so safe where there are no consequences as we approach this holiday season let us think about creating more loving spaces in schools and communities where students can Thrive and find Acceptance in society thank you thank you danella and now we have report from close session by the clerk of the board okay item 4.1 no reportable action taken regarding public employee performance evaluation superintendent item 4.2 the Board of Trustees by a vote of 5 to Z approve the settlement agreement in in Orange County Superior Court case number 90-20 D sorry 90-20 23- 0131 4818 dc- wt- CJC item 4.3 the Board of Trustees by a vote of 50 approve the settlement agreement in Orange County Superior Court case numb 3-2018 d01 01 15878 d cu-- CJC and 30-2 09-010 65534 dc- p- CJC 4.4 the Board of Trustees unanimously approve the settlement agreement in oah case number 20230 8956 resolving all issues in dispute by providing compensatory education and other reimbursements 4.5 no reportable action taken regarding negotiations 4.6 no reportable action taken regarding regarding Personnel 4.7 this item was pulled prior to the adoption of the agenda 4.8 the Board of Trustees unanimously voted to dismiss employee hr- 2023-24 d07 thank you madam clerk now I move on to a student representative report Daniela starting with Anaheim congratulations to our first four-year athletes and CIF finalists Aiden Vasquez Vincent cha and Carles Morales in Cambridge in celebration of CV's course Korean ethnic studies they hosted a Korean resilience night in a night of gratitude and storytelling at Cyprus staff and faculty directors prompted the groundbreaking for Cypress brand new new track and field at Gilbert Gilbert has begun planning their very first raising student voices in participation Summit with a total of three classes combined together to help out at catella with the season of Christmas coming along staff students organizations clubs and classrooms organized to fill over 150 bags providing a Christmas to families in need Kennedy's RSVP hosted ah hsd's first Junior High School Summit AT Walker Junior High over 60 Kennedy facilitators mentored 35 junior high students ultimately encouraging over 500 students to give feedback on campus issues loera's reject aggression valid empathy Club hosted restorative Circle groups to tackle the issue of cyber bullying contributing to the inside of school violence on campus with the partnership of the Department of Homeland Security through the invent to prevent program the student initiative has funded $1,000 mag at Magnolia almost main by John Kanani is a show comprised of many smaller plays that portray Tales of love and loss the Magnolia Theater Company opens the shows for 3 Days the show contains many plot twists that left the audience shocked at Oxford Academy their F FRC team competed in the ual Beach Blitz tournament which consisted of 42 teams and after a long day of competition they were able to come out on top winning it all at Savannah highlighting Matthew Galindo the cross country star he is leaving his legacy at Savannah by setting multiple school records and placing both County and Statewide he currently holds the title of fifth fastest senior in orish county and he also set the new school records for the three mile with a time of 14 minutes and seconds at Western as orange view Junior High and Western High School start the consolidation Mark within the next two years orange View and Western are starting to build a community engagement Western High School student ambassador vasu Baga got the privilege of planning and coordinating a field trip with 50 orange view students and 30 Western link crew students where they ventured into Crystal Cove State Park in Laguna Beach that concludes the which is the score reports thank you thank you Daniela I always enjoy your presentation uh next item up is student speakers I have no student speaker request form so I'm assuming those students wanted to speak this evening okay uh moving on to M Toshi do we have a speaker that want a student that wanted to speak no okay all right uh reports of associations we have one person representing Association tonight Britany Busa from uh apga good evening Board of Trustees um as with other groups I'm sure apga is looking forward to a well-deserved break while at the same time we aren't slowing down as we want our students staff and school ready to go when we return for second semester it's important to note some compelling numbers the average case load of an ahsd school counselor stands at 469 to1 however numerous schools in our district bear a heavy load exceeding a ratio of 600 students per counselor these figures hold significant because operating as a tier one service our goal is to directly support each student on our case load in campus a mission we undertake daily while our efforts manifest in various Services one Focus from first semester is the needs assessment administered to all students the feedback revealed our student strengths citing flexibility analytical skill and creative thinking it also shed light on some areas of need understanding their best career and postsecondary options After High School improving communication skills and motivation counselors have begun addressing these needs through Core Curriculum lessons small groups and individual counseling heading into the second semester counselors are looking forward to working with all students to ensure their six-year plan is not just centered on selecting courses for the next school year but to create a comprehensive road map this road map will align with individual strengths interest interest capabilities and needs reflecting the very desires our students expressed in the needs assessment they seek to comprehend the real world connections between School classes and opportunities available from the aim program to vapa and CTE offerings ahsd has created exactly that experience they are looking for leveraging platforms like Aries e Cadence and ccgi ahsd counselors are committed to providing that opportunity for our students thank you for your continued support as we Endeavor to nurture and empower the educational journey of every student within the ahsd community thanks thank you Britney oh wait just a second next 7.4 would be uh PTA nobody representing PTA here this evening seeing none we'll move on to public comments Open Session items at this time um we have no comments from the audience no speaker forms we'll move on to the next number nine election of officers the Board of Trustees are requested to participate in a brief discussion on the election process prior to the nomination and selection of the trustees for the list of positions as if you have seen the U agenda you'll see that we start with the position of President and uh we'll be open opening for nominations someone will uh second it and then we will vote on the person that has been nominated and we'll do that for each of the positions so uh at this moment 9.1 I open the nomination for president I nominate anarie Randall dreo second okay we have a motion in a second any discussion seeing none all in favor say I I I oppose that's 4 Z Miss Randall tro are you ready sure all right all yours whatever you feel like thank you thank you everyone all right moving on to 9.2 the clerk of the Board of Trustees opening nominations I'll nominate um Anna piy okay Anna piy and there's a second any discussion okay all in favor I I okay Anna piery Clerk of the board opening nominations 9.3 for assistant Clerk of the Board of Trustees um nominate Mr Guero okay I will second that any discussion okay all in favor for um Miss Guerrero for assistant Clerk of the Board of Trustees all in favor I I all right you okay opening uh appointments to the Board of Trustees 10.1 the staff recommends the Board of Trustees appoint the superintendent as the Secretary of Board of Trustees so moved second moved in second all in favor I I do you accept let me think item 10.2 assistant secretary staff recommends the Board of Trustees appoint the assistant superintendent of business Miss Dr nansy Yen second moved in second end all in favor I I okay moving on parliamentarian staff recommends uh Mr car wble as our uh parliamentarian so moved second moved and seconded do you accept all right thank you um all in favor I I uh 10.4 Chief negotiator um staff recommends Board of Trustees appoint assistant superintendent human resources of Chief as Chief negotiator Mr Brad Jackson do you accept so recommended second so recommended second all in favor I I all right congratulations everybody uh item 11 to establish a day and hour for regular Schoolboard meetings this is an action item did everyone get a chance to look at the calendar move as stated okay move as stated second moved and second in all in favor I I I all right uh item 12 Board of Trustees appointments to committee I move that we accept as stated accept Item B we need to in Item B we need to remove the uh UMC Foundation but I move all all the rest as stated from last year okay may I have a second second with a friendly addition um for the legislative context I was uh maybe recommending to add our Orange County Board of Supervisors oh on that list um happy to lead that charge you um okay so I amend my my motion to include what um Mr gerl saying so second okay mov been seconded um do we need to get aoes for those committees as well think she just said that she was going to accept do yes I'm more than happy to shall We Trust I don't know do you trust me all right are you qualified I qualif Carl you got all of that amendments and everything hey all in favor I hi it's a good suggestion fantastic okay we have um item 13 our presentation 2023-24 first interim budget report and Dr n perfect well good evening um our newly elected president amarie tro U members of the board supera muda zetti cabinet and members of the public well thank you so much for being here tonight so we have some important updates uh this evening um so before I get started I do want to um thank my team uh Karen Joe and Brianna for um helping to support this budget I know that um you guys all work extremely hard to get a budget together um so just want to make sure I thank you guys for that so the biggest thing as you all are hearing right now is the $68 billion deficit this just came out late last week um the Le legislative in his office also calls Lao forecasted at 68 billion dollar deficit going back to 2223 23 24 and 20 uh 425 California faced a serious deficit moving forward so the initial budget that was actually adopted back in June already had a 14 billion doll deficit for 2425 fiscal year so maybe it wasn't highlighted at that point because of all the tax receipt right that you know that dur anticipated coming the um the issue that we are seeing right now is the unprecedented prior Revenue shortfall by moving the tax deadline from April 16th to October 16th and then to November 16th really was a very very tough thing that happened because usually you we would have a budget you know pretty much ready to go you know you know when Governor released a budget and then sign the budget as of by June 1st sorry July 1st we have those data going in this this year is a a weird year which we did not have the information and so the issue is this has become a three-year problem not just a single year problem at this point so the so from the 2223 now has a $26 billion deficit so it's like a three-year problem at this point there are things that the legislators can do to address this budget problem but these are going to be tough um Solutions moving forward um but this is like a little different than what happened back in the the recession in 2008 2009 remember we I think we're all here I was a brand new CBO at that time this feels a little different than how what you was last time um so I'm going to talk about that a little bit given the overall economy um as well but um so these are possible four solutions that they have already um stated that they could possibly use the first ones is assuming that there is a budget emergency the legislature is able to withdraw about $24 billion worth of Reserve so that would be good but that still doesn't cover the deficit there's still a deficit we do that the other option is to reduce the prop 98 that's our base funding coming in by about $6.7 billion doar over a three Peri period there and also using up pretty much the propnet reserve okay so there is a public school um systems stabilization account um but that can be also addressed about $8.1 billion in that account right now so that can also be accessed at this point reduce other one-time spending that has been committed in Prior year that has yet to be distributed about 8 billion in 2425 we would not recommend doing this obviously since for example remember the Arts and Music background that we were promised so right now we're okay right now but they given us money already at this point point but what if they come back and tell us well we may want the money back that would be really tough for us to operate since we already have the money in the bank so we don't recommend this this option but it's also one of the tools that they could possibly use for the other funding so the other categorical program is a possibility that they could make for their Cuts in 2425 and the last one will be other Solutions including cost shifting and ongoing spending reductions so the biggest example I can tell you is differ RS remember the state operates a little different if they give us the money in July versus June then they put push that to another year versus when we spend our money we have to quotequote crude the amount what they do is a little different they actually push it out to the next fysal gear so that's some of the tools that the state could possibly use to balance this budget at this point so this is not good at this point because even about three weeks ago when I was at the CBO Symposium the the numbers weren't as bad but this is like within just a couple weeks we're now ballooned up to $68 billion so the overall economy I do want to at least kind of touch on that a little bit um UCLA also came out with their forecast late um uh was last Thursday so inflation now you know remember we had h a high inflation was 99.1% back in June of uh 2022 that was the high at that time remember it was like everything gas was about $6 a gallon and everything was very expensive the market Things Are coming down right now so right now um it's projected to be at 2.8% um for the first and second quarter 24 declining to about 2.7 % throughout the remainder forecast period so the inflation numbers are coming down so hopefully that would also help the economy um and the inflation is not expected to go down below 2% and so hopefully the feds at this point will kind of ease up on raising the interest rate because that also has a big factor into housing as well which I'm going to address that the national unemployment um it's actually been fairly good so the numbers are low because we unemployment rate we wanted to have a lower number and so um they're looking at about 3.6% currently uh to increase um next year about 3.9% and then down to about 3.8% in 2025 so these numbers are actually not bad these unemployment numbers are actually really really good if you look at the overall economy uh California is a little bit higher we have always been a little bit higher um compared to the national average so we're looking about 4 .8% right now projected uh going to next year about 4.7% or so and then moving down to about 3.8% in 2025 so that's actually work coming news so um more people that's working the more taxes that hopefully the state can generate at this point um housing though um is actually better Across the Nation except for in our area so um overall it's been it's been you know slightly um it's it's been better um however the um median price of single family homes in California overall has declined by 5.5% however in areas like us um San Diego La San Francisco prices continue to increase that's why we're being hit with our declining R people cannot afford to come into buying our neighborhood you can go see a single family houseing Anaheim I think it's already over 800,000 at this point just you walk anywhere people cannot afford to live in Orange County so that's a pretty big factor and you can see the declining rment across entire County not just our district so that's overall forecast for the economy wanted to kind of like bring to you some of the enrollment projections um that we are projecting at this point so you can see this is our I'm going back about um you know 12 years or so um 32,000 we're almost at high of 33,000 back in 20112 this year um we're about 27,200 next year though um so this year we didn't lose as much as what we projected which is good but next year the number is catching up with us projected to lose students okay so the so this is a huge number you think about this most of our Junior Highs are not even that big right so that's the issues we're running into so it's 1300 next year and then another of almost 1,200 the year after and then 900 um plus um in the third year at this point and so this will kind will kind share with you about what we're looking at for enrollment we don't get paid based on enrollment we get paid based on attendance and so you can see I'm going to show you another chart too this is our monthly enrollment chart it'll kind of show you kind of where we're at we kind of traditionally has been kind of declining month to month um and so at least we kind of at least want to share with you kind of where we are with these numbers this is the um ada8 average daily attendance this is how much um the kids actually come to school we only get paid when you come to school not when you're enrolled right and so um currently we are um we're down to still about 91% we're hoping we can do a little better um in the next current semester and next semester but the numbers we're using so right now is based on a 91% at P2 which is around April U April 15th so this next one here is the unduplicated people count so we um are looking at the threee averaging so um because our families um we've been pretty much stable but we're looking at a about 78% 79% for the threee averaging that's how we get the additional dollars as well for the lcff supplemental and concentration Grant as well the next is the stirs and purse District contributions the um orange line is for the stirs and then the uh gray bar is for the the purs as you can see they're all going up and um the latest Pur number that just came out um projection threee is out is going to be Beyond 30% so that means for every dollar we pay employee um for that's in a classet position who has purs that we pay 30 cents for retirement just for for every dollar we pay 30 cents so that's going to be in about 27 28 that's going to start happening and so um that is something obviously we are concerned about the increasing Pur as well as in sters right now still at 19.1 contribution rate for the employer but the purse rate has gone up quite a bit and the next slide here this will show you what our Health and Welfare um um dollars we have spent so if you can see here um you know projected about $60 million for even current um so current year um but if you can see the next couple years we are going to hit about $73 million in 25 26 so we you know work with our insurance committee and we do have more members here that sit on committee so thank you so much but this is something that we are tackling um of the increasing in prices healthc care is going up traditionally between at least 10 to 12% a year so we are using those numbers to do our uh multi-year projections so now I'm going to take you to our assumptions of what we put in our first interim uh this point so you can see here the um the cola for current year is 8.22% and then next year currently is at 3.94% but there are numbers out there already that that number 3.94 is going down to about 1.27% and there is even a number of 1 Point uh 1% um at the uh conference is what I'm hearing um there was also another number that was like 0.54% so it's going to be a low Cola or no Cola moving into 20 425 so we are projecting that but based on the first interim assumptions from Orange County Department of Education these are the numbers we're using for our current year um and our MTI year out for that so you can see um the um stir um and Pur contribution you see there for the purs is up to 28.7% in 2627 and for the year after that it's going to be Beyond 30% at this point assumtion but she saying it's so it's and this is the enrollment you can clearly see here in the enrollment um we we lost about 550 kids uh this La Year from last year which is better than we projected we thought we would lose about 750 kits but it is catching up to us like the following year and so um we are using different software to project these enrollment also as well using the feeder data as well so do want to thank the team for calling um all the feeder dishes to get all the numbers as well cuz we do use the the most current number that we have to project out for the future years as well so you can see there where we're projected um the p288 as you can see in that line current year at 24753 so we're using a 91% okay for that number um but our funding Ada is BAS because we are protected so we're going it's prior year current year or the threeyear averaging whichever is greater that's the newest formula we're using so right now we're still protected to use that um but if you can see the gap is quite huge if we did not have that protection in there so for um the first inter report our overall Revenue we're receiving is about um $596 million so almost uh 600 million at this point book of it as you will see is the lcff the local control funding formula at 71% and we do have a lot of um federal dollars because of the onetime dollar we are receiving so those are in the budget as well as you can see um 12% from the federal um revenues and 12% for the um other state revenues as well so this is more one time Dollar that we have seen that we not see in the past as you can see here this is the um total expenditure at um 5824 million you can kind of see where how we're spending a lot of our money for current year and so this is our multi-year projections as you can see in current year uh we are not deficit set spending for the current year but if you look at next year uh $5.1 million deficit spending 14.5 million and $28.8 million deficit spending already with the current budget budget assumptions at this point so I want to make sure you remember that and then I'm going to come back I'm going to give you a slide that I'll kind of share with you a little different numbers for our base funding and these are all the commitments that we have um that moving forward so we do have have um some of these things here so for example we have our CNG fueling station we have our bus leasing we have our Su of Technology there's some supplemental concentration we also have um facilities project that we are constructing as we speak for example as zis high school we just had the um groundbreaking a couple weeks ago so looking forward to those project and so these are and then as well as some of the facilities projects that we are um working at currently so I want to give a board um the public an idea what would it look like if we were to receive a 1% Cola for 2425 versus the 3.94 that's currently our budget so if you look at um 2425 our initial um our current estimates of$ 420 almost $421 million for next year this already counted for the declining enrollment declining Ada in that figure if the cola would Dro to 1% right we're not even using zero we're using 1% this would affect next year and the year after because it's ongoing right it was get it will be in that formula we would drop them to uh 409 million that is a deficit of $1.8 million for one year now if you go because the 1% Cola will carried out years so we'll also lose about 11.7 million in 25 26 and another $1.6 million this is more than $30 million with a with a 3.94% cola versus a uh 1% Cola so about 3 percentage Point difference in the cola so that's the effect the oute cola for 2526 is at 3.29% that number we we think will also come down because the inflation numbers are coming down so then the cost of living adjustment Cola will also probably come down but currently we're using the 3.29 and then 26 27 we're using 3.19% so by only adjusting one number for next year our budget dropped more than $30 million already in the three years out so just want to make sure that the board understand that we we already ran multiple number we ran um whatever number we can think of we just put it in our exhaust rtio popular for us so we do wanted to make sure that we understand this as we're moving in because we do have to make sure it's probably going to be a pretty uh difficult ride moving forward but we are prepared to handle that and so tonight um we are um taking um the report to you with a positive certification meaning that we will be able to afford what we currently have in our budget for current year in the next two years um and by January 10th the governor has released his budget and so we will see what that could look like because that's going to be um crucial to see what we will put um in second inter term report which we'll bring to the board in March and um so uh and then we'll kind of see that will give us a big um eye opening to see what numbers and what options that the governor is going to choose to propose so as I have indicated in the first couple slides there's multiple options that uh the governor could propose and we're hoping that he will um to start withdrawal from the reing day fund as well as the public school stabilization funds otherwise it will be a huge deficit to everybody in the the state of California as well and so that concludes um my presentations and I'm happy to answer um any questions that you may have thank you Dr Nan uh any questions one quick question when would we know the final Cola is that in January or so it the January want to be be a proposal and so by um when the B when the state adop the budget by June 30th okay M but we will have numbers as we come through uh in May we'll have the main Revis as well um so we'll kind of we'll use a the most updated data to run with our mon projection and if we feel like the number could be lower um from different places because school services for California they also give us numbers to use uh OCD um also they oversee us as well and they give us a number to use so we actually run multiple scenarios to know that what we can do so we want to make sure we're always prepared for that okay you thank you cther I would like to make a statement I think it was on CBS news last night they were talking about a school district I believe it was in Kentucky and speaking to the superintendent and the problems that uh public education is facing today with tardiness uh just not coming to school numbers dropping and they gave the percentage points of what what the numbers were how they dropped and it was staggering and the uh person that was being interviewed made the comment to me which I thought was practical but shocking and he was citing some of the reasons that kids don't come to school and one of them was they didn't have clean clothes so they were trying to fill all all of these gaps in these children's lives along with the families that are producing children that are not coming to school and I can't help but think how grateful we are to the people that work in a school district and pay attention and listen and hear because it's different than a it was 20 25 years ago we're in a different world and I see all the fencing and the cost to the districts of having to fence our properties and take care of the emotional needs of our children and all I can say is that you don't always come into a position prepared you learn as time goes on and I am so grateful to the Integrity that I have seen personally I get comments in the community from time to time about their child's school and um I'm just grateful and I just wanted to state that because Dr Nan has a huge job with what's going on the cost of housing and people moving away and Etc so I wanted to thank you thank you appreciate that thank you Katherine uh how long are we projected to use this type of uh uh funding formula the the enrollment well until I know there's different lobbyists out there we've been trying to kind of lobby as well all the CBL as well like everyone have dropped I mean it's throughout the entire State and we actually um we didn't feel the effect until the last year other districts they drop already the year before us so when we were at 95% after we came back from Co other districts were at 91% because they were calling me telling me Oh my God Nancy I have more more than 10% of students out that one day or but it was consistently so um there are a lot of um we're trying to Lobby like maybe there's different way may do you do the enrollment and not the attendance instead um so but I know since I've been in school business we've been doing Ada since I've been in business for about 20 years now at this point um so I don't know how much longer but I I think at some point they do need to look at the um different aspect of Education um it's not just being in the seat here right there's other things and there's a lot of um coming back from Co there's a lot of different things going on and our students needs a lot of support and so I think by doing a lot of different things we're doing by doing a lot of new different different initiatives in our district we bringing a lot of programs giving our kids a lot of opportunities we're hoping we can connect them and we are I know with when I talk to the principls we're more and more doing more programs they're doing RSVP they're doing linku they're doing all these different things to connect the kids and we really want them to be here um and to feel safe being on campus and I do want to thank the board to also put in the resource officers I know that you know anodically I'm hearing from um site principles and the students that they they feel really good about that as well so that is a cost but thank you to Caro for also you know helping us with some money too so really appreciate that but I think we're trying to do everything we can to make sure our feel kids feel safe they feel welcome to come to our school and also providing meals um different things like that for our kids and so I think um you know we're hoping our numbers will be better I think it's going to be it's looking better but we currently right now we still want to use the 91% just to be a littleit conservative since we do not know that number could change within weeks right so hopefully it's not terrible uh cold season because people do get sick sometimes and I've seen numbers drop um fast as well sometimes with the people getting sick I appreciate that you um did all the projections because that was going to be my next question okay see that but you're already on that oh we we start rending yes yes we start rending different numbers 1% 0% um different things it is just really hard to know the out years Cola yeah we we're so lucky to have you did you have something to say okay all right good thank you Nancy thank you thank you thank you hey item 14 and uh we have our trustee student trustee that gets to vote with us on this one item 14.1 School sponsored student organizations action item so moved second moved and seconded all in favor I I all right that's 5 I hear you Daniel all right okay moving on to resolutions 14.2 resolution number 2023-24 db- 06 adjustments to income and expenditures general fund resolution number 2023-24 db- 07 adjustments to income and expenditures various funds and the 2023-24 first interim report action item move move second moved and seconded this this is a roll call vote Mr O'Neal I miss Guerero I Smith I and I vote I okay item 14.3 resolution number 2023-24 db-8 accounting of developer fees action item some move second move this seconded any uh questions or comments I had a comment I really appreciate it um seeing on the uh exhibit H page seven where you actually uh pointed out all of the items that we're using the developer fees for that was very um intuitive and helpful um a lot of people don't understand why you know or where these funds are actually going so thank you for doing that and if anyone's interested go on exhibit H page seven so and we thank all of the Developers for for doing that all right resol oh did we vote on it no all right uh Mr O'Neal hi Miss Guerrero hi Smith I and I vote I 14.4 resolution number 2023-24 db-01 compensation for board meeting action item so moved second all righty this is a roll call vote O'Neal I Herrero abstain okay Smith I and I vote I and 14.5 a new board policy 91105 parenthesis 6163 point2 animals on campus this is our third reading this is an action item and Danielle you get a preferential vote on this as well so moved second any comments thank you for your continued work on on uh editing and revising this so I think it's a good policy thank you to for working on this thank you we thought it was only three readings thank you we could only three they're transitory I did have a quick question do this include reptiles reptiles just you just have to um if there if they like to bring anything um that's you know they would have to contact our our office and then we would make that determination I have seen in the past some of those uh creatures in our yes I animal so from now on they'll have to uh bring out fill out a form and let us know yes M okay I did notice the word cage in there it made me very comfortable all right any other comments or questions okay um all in favor including Daniela I I all righty obain are uh no vote all right 14.6 use of facilities agreement North Orange County Community College District action item so moved second okay moving to second any questions or comments okay all in favor I I 14.7 agreements division of the state architect DSA inspector of Inspector of record Services action item so move second moved and seconded questions comments okay we're moving to the vote in favor I I item 14.8 ratification lease leaseback agreement AP Construction Group Inc DBA air Plus South Junior High School HVAC Replacements RFP number 2023 d08 action item so I moved second second okay moved and seconded questions or comments okay all in favor I I item 14.9 ratification lease lease back agreement Scorpio Enterprises DBA air master air conditioning district office HVAC Replacements RFP number 20223 d08 action item so move second second move to Second questions or comments okay all in favor I educational services 1410 institutional membership California it in education site action item so moved second any questions or comments okay moving on all in favor I I item 1411 memorandum of understanding mou Magnolia School District MSD action item so moved second moved and seconded any questions or comments okay all in favor I I okay um 1412 memorandum of understanding mou digital promise Global action item slow moved second okay moved and seconded questions comments okay moving on all in favor I I 1413 quote Power School Group LLC action item don't move second moving to second did any questions or comments okay all in favor I I 14 14 contract independent occupational therapy evaluation Suzanne Smith uh rle action item second second moving to second day questions comments okay all in no relationship to me no relation okay all in favor uh Human Resources 14 15 revised board policy 6306 sub excuse me substitute teacher salary schedule action item some of second okay from first and second any questions or comments just thank you for this hopefully it will help us down the road absolutely all right all in favor I I okay moving on to the consent calendar pull 15.8 W and 15.9 please move the balance second oh wait wait wait I have something to pull um oh it's right in front of me uh 15.1 okay move for the balance and seconded okay all in favor I uh 15.1 second okay I'll move it you moved it second seconded uh again I just want to uh pull this out to um thank uh cabinet um and business uh department for again I think this really sends a wonderful message to our classified employees we don't have to do this it costs uh a lot of money but I I think our employees really appreciate this um helping they're helping you're helping them to help themselves through this program and if you look at the stat statistics um it's um been 100% you know three times and 99% match uh funds and so um this really um I think UPS uplifts our um classified employees thank you I do want to take this time to thank um jod and the payroll department it is a lot of work for them on their end there's a lot of paperwork involved um but we have I think almost every year we have almost a thousand people it's like 99 50 to 980 um that um that do take this um um plan and it's amazing for them that has been a one to1 match and so um we don't necessarily encourage other I mean people have been calling us how how you doing it but I said if you take it that means our people will get less so it's a zero some games so not sure about that but I just hope the state will continue to fund it at um the onetoone match because it's important that um they get that they've been getting that like every summer so we're very very happy for our employees but do want to take this time to think the whole entire payroll staff it is a lot extra for them so I'm so grateful I think board is in consensus with that all right so uh all any other comments okay so all in favor I I okay uh 15.8 W 15.9 and seconded uh all in favor I I I abstain I all righty moving on okay uh 16 superintendent staff report thank you Madame President I just want to wish everybody employees families most importantly our students happy holidays and merry Christmas thank you I was going to say the same just wishing everyone a happy healthy and safe new year and holay season I do want to thank um everyone that attendant the Cypress High School track and field um groundbreaking um just a few weeks ago thank you so much for being there the community was extremely excited about that project we do have a ribbon cutting ceremony for the anham high school track and field coming up next Thursday December 2st at 4 pm everyone is invited so we would love to see you guys out there thank you so much happy holidays everybody same here just want to wish our entire a uhsd community the happiest of holidays in a safe and prosperous New [Music] Year any final words danela make the most out of your holiday break good very good you as well a lot of rest and relaxation huh Miss G thank you um all right I have a few um highlights um I had the opportunity to join our transportation team for right along so I just want to thank uh the transportation department Scott Rob um and um our bus driver Esther um who I got the opportunity to go through the sore junior high school route which was um so thank you to the team for setting that up um I also attended the California Civic learning award Civic learning Award with uh chief justice Guerrero no relation um so I appreciate her coming out and uh wording our schools um attended the OC OCD 20 20 2014 teachers of the Year award um and I attended my first ahd band spectacular which was really amazing event um so very excited for next year's and then I had the opportunity to attend the C uh csba conference with some of my colleagues um and then I just want to give a shout out to um our korean-american studies program that received the outstanding ethnic studies uh Community partner award um so congratulations uh for all their work in that and then I joined our Ro partners and our school district for a tour and visit to the CTE Center in Bakersfield which was um very nice to see what other districts are doing um for career Tech education and then um this past weekend I um I was at Laura high school for a toy distribution and I just want to give a shout out to our food services department Orlando um and the team for assisting us um in the delivery um uh we were a uh that was uh hosted with us the office of supervisor Doug chaffing were able to um pass out toys and food to the community um and then just wishing everyone happy holidays um enjoy your Christmas and uh Happy New Year I guess the next time we see each other thank you I attended the Cyprus High School planing Field opening and just the the class of people that we have I received the sweetest thank you note for attending and it was a joyous occasion I know how pleased and proud everyone is over at that school and yesterday I attended um the discipline committee meeting and um this was a very large meeting that uh Encompass teachers from numerous schools that haven't participated in the past and reflecting on the CBS report that I just mentioned some time ago minutes ago we have many of the same problems and I think that what people are morphing up to do to attend these individual problems and um the people in our psychology department that are attending to the needs of so many and I just want to say from the bottom of my part heart I'm so proud to work with people of the integrity and the kindness and the love that they show and deep concern and I just want to thank each and every one of you for who you are and what you do Danielle Danielle it's been a joy having you with us this year and I wish you a lovely holiday and be safe thank you Catherine well I've almost say ditto to what they have said so far but I'll I'll add one item to it and I may have missed at the Boys and Girls Club that's right uh of Greater Anaheim and Cyprus was uh celebrating their AT&T uh connectivity in the area over here in Anaheim so that was nice to uh attend and and um hopefully the district can can work uh with them in helping our students in some programs because there's a lot of uh a lot of similarity in what they're doing what we're doing too so um I know that um Mr Hernandez is working on that and uh besides that I want to wish everyone a Merry Christmas happy holiday uh safe new year I want to thank the cabinet uh for your support throughout the year um all of staff and teachers uh and of course couldn't do it without the students so I wish you all a a nice holiday thank you thank you Mr ano uh ditto to what everyone has already already said about the um events uh I also attended the um gasela meeting and our R meeting is tomorrow uh and as a i attended csba conference as a delegate uh so uh we voted in our new uh president Alberto Gonzalez um and uh the uh breakout session um was uh focused on mental health and so um we uh talked really about um mental health issues uh surfacing in our in our region um and we talked about strategies I what I loved about it is that we didn't just talk about the problems we all talked about um solutions that uh folks are having so that's all being compiled um and that will be distributed to us um and um and uh we have our policy pillars um and I was involved in the um Improvement of the conditions of children so um through that lens uh we all looked at the mental health uh issue and a couple of the um workshops that um uh we attended in addition to all of the our own interest um I want to shout out to Scott Rell who uh was um participating on a panel panel for Success uh stories embedding Social Capital curriculum um utilizing um CTE programs so uh star you were so great yes fantastic and um our other uh lustrious star um was on another panel moving beyond covid uh um equitably equitably uh addressing academic challenges and opportunities say that three times um our own um Michael matsuda um and it's really again a validation of all the work um that you all are doing um you know when Michael Speaks and just talks um about what we're doing in our districts it's far uh uh and Beyond above um what others are doing and it's kind of sad when I say that and it's sad when we know this but um I think through um getting on the panel and educating others on how um it can get done and how we can service the needs of all of the students um uh and get them in the seat and get them here and um feeling safe and um happy uh getting educated um so through that lens thank you so much uh for that and uh again wishing everyone a happy and safe um holiday and a grateful New Year and thank you so much do something kind for someone all right and on that note may I entertain a motion for adjournment so Mo second second moved and seconded all in favor I I thank you thank you you going to make it all right

5 degrees CI at 250 gigatons that's for a 50% chance we're currently emitting 40 gigatons a year going up by the way so in just over six years just over six years we'll blow past 1.5 degrees you know I think we should forget carbon neutral by 2050 or 20 240 or even 2030 let's stop talking in those terms or in terms of targets at all that just enables delay we run out of time for that just because the world is doubling down on fossil fuels as we've seen at cop 28 doesn't mean that Ann Arbor has to time thank you uh no further callers okay thank you Ken for calling in we hear you I think that that is a great segue to our fabulous speakers that we have with us today um Quinton I hope that that that you heard that uh that comment and know you've heard many like that in your work um so I'll I'll share a brief intro and definitely feel free to add some info as you introduce yourself but Quinton zervan is joining us from Cambridge Mass um former city council member and a leader in Sustainable Building Development um he and I worked briefly together um during my time in in the Boston area and um he's been instrumental in the campaign and movement disallowing natural gas and new construction in the Boston area and in uh State policy in Massachusetts so without further Ado please uh take the floor Quinton thank you much thanks for inviting me I'm I'm still a city counselor until January 4th okay yeah sorry about that no worries still have a couple of weeks of City counciling in fact what your caller just spoke about is very gerine because I'm still trying to push one more amendment to get new buildings to not burn deaths but I'll take a few steps back so back in 2013 when I was just a regular citizen we filed a zoning petition asking new construction commercial building to be fossil fuel Free Net Zero and we were denied at that time 10 years ago but that led to the formation of a net zero action pass Force created a net zero action plan that was adopted by City Council in 2015 that's a legislative road map that lays out different Milestones along the way to getting to Net Zero and one of those was to address our existing building which we we were finally able to do this summer when we passed amendments to the building energy disclosure orance so the building energy use disclosure ordinance was the first recommendation out of the med passport and that became law in 2014 and that requires the building over a certain size to report on their energy use and Emissions on an annual basis the Amendments that we adopted the summer require emissions reductions for existing buildings so buildings over 100,000 square feet have to get to Net Zero by 2035 buildings between 25 uh 6,000 and 100,000 sare feet has to be met Zero by 2050 and they have to meet um annual reductions along the way there are some Provisions in there including an alternative compliance fee of $234 a ton so that if the building is unable to remove the actual emissions they can pay the alternative compliance fee and still be Net Zero under the law because we can't you know of course compel them to remove the equipment then in terms of new construction we were able to be part of a a new state law called the fossil fuel free demonstration program that allows 10 communities in math phic including Cambridge to require fossil fuel free construction starting next year unfortunately that state law has an exemption for biomedical facilities which is why I'm still actively trying to negotiate further amendment that would require those new buildings to be met Zero by 2030 because without that they can legally continue to pollute until 2035 or 2015 depending on the size of the new building so you know like your caller I I completely agreed that it it makes zero sense to build fossil fuel infrastructure going forward but unfortunately that's still the game plan in most places including even in C but that's a very quick high level overview of what we did and then as part of what I call the green New Deal for Cambridge we also passed zoning that required for the first time commercial buildings new construction to give a full life cycle analysis and accounting of their emissions including for the construction itself and the building material and we also passed a green jobs ordinance that requires the city to support GRE jobs trainings for our residents so that particularly low-income residents marginalized community members can get training to participate in the green job Industries because we know that we're going to need that Workforce to actually decarbonize our economy and this creates Economic Opportunity as well that's fantastic is that all you wanted to share for now I'm sure many questions right yeah for have to answer any questions all the all the documents and ordinance language of on our website Happ to follow up and great so let's open the floor up for questions does anyone have questions comments commissioner mki I wanted to make sure I captured the key points um the requirement is net zero by for what for new buildings existing buildings and new buildings I didn't catch that exactly and then that's coupled with a compliance fee of how many dollars per ton if you could repeat those that would be great sorry yeah no worries so so the the requirements are Net Zero by 2035 for all buildings exting buildings as well as new construction currently unless my Amendment passes and that's for commercial buildings over 100,000 square feet and and then for commercial buildings between 50,000 and 100,000 square feet the requirement is Net Zero by 2050 but the Net Zero definition is is net zero emissions and that includes potentially a certain carbon offsets and it also includes an alternative compliance fee of $234 a ton in case the building owner is unable to to remove the actual emissions they can still be compli by paying that fee on an annual basis thank you is is that basically modeled in a sense on um the zero code are you familiar familiar with the zero code where um it's the possibility of achieving Net Zero with uh energy generation onsite that's um fully recognized and then depending on where it is um it's multiplied by a factor that goes down to 02 if generation is done elsewhere is is there provision like that in your ordinance no so we we spell out what uh types of um renewable energy can be subtracted from your energy accounting right so if you're purchasing 100% renewable electricity that meets our definition then you just subtract that out when you're calculating your the $234 a ton comes from Boston's comp similar ordinance called Berto and that is based on the average estimated cost of removing a ton of emissions from a building in the Bost one last quick question um does this apply also to emissions from heating the building um sa from natural gas it does as well yeah so so the um energy disclosure requirements required that all energy consumed in the building as well as from the grid are you know disclosed and then the emissions are calculated based on that energy consumption including onsite okay thank you go ahead Comm overpen yeah thank you very much for spending time with us very impressive what you're doing I would love to know uh your opinion at this stage uh what what could you do better if you were all of a sudden given a magic wand in other words not things that are completely maybe magic isn't the right word but if you really were given a a little more power than you've had I mean how could we how could we do better do you have some ideas so we make the most of our efforts right so you know as I mentioned earlier one of the remaining loopholes in our in our framework right now is the new buildings because the state we have to get special permission from the state to require fossil fuel free construction because that impacts the building codes and those are preempted by the state so so the state made available a um stretch energy code as well as a what's called A specialized stretch energy code and the spe specialized stretch energy code which we then adopted includes Pro Provisions for fossil fuel free construction and under this separate state law then we are allowed to require fossil fuel free construction for only those parts of the code can be used starting next year that would result in a fossil fuel free building but that law also exempts biomedical facilities so starting next year once we are fully approved to this program if you build a house in Cambridge you cannot put in gas infrastruct if you build an apartment complex you cannot put in gas infrastructure if you build an office building you cannot put gas infrastructure but if you build a biolab or a hospital you can put in gas and of course biolabs are the primary emitters of Cambridge because we have a thriving bio uh industry and so I'm pushing an amendment right now that would close that loophole not completely because you know the building owners are telling us that on the coldest days of the year they will still have to burn some postive fuels okay fine so maybe we can exempt those days but the rest of the time we shouldn't be burning any F fuels the the point being that we really have to relentlessly eradicate fossil fuel combustion particularly for new construction because we can there's a a 350,000 foot building that's going up literally down the street from my house that is 96% all electric they have geothermal Wells they have solar panels they have a stor seat pumps they will not be burning fossil fuels in the regular course of buiness it's only when the temperature goes below 8 degrees fenhe that they're going to kick in their gas boiler to to heat the building so we can already do that today right it's being built in our city today so we should be requiring that level of fossil fuel eradication even in you know biochemical biomedical buildings where you know they have to do a lot of air changes and so they have a higher energy requirement but they can still meet more strength and standards than than what is you're he you're on mute forgive me so that sounds wonderful and so there's really no wiggle room except for the biomedical exemption right unfortunately those are the biggest the biggest pooters yeah no but I like the way you're thinking about it other's let them use it on the very coldest days and and uh thank you very much yeah welcome I will say that you know that amendment is hanging by a thread we're actively negotiating as we speak and the final vote will be on on Monday evening and right now I have four out of nine votes the the fifth vote has voted with us so far just to keep the conversation alive but is not committed so M you know even in 2023 we're still struggling to impose these requirements and that's that's very C oh great I'm going to make a quick comment here so I wanted to share that the um talking about the legal framework is really important for us and reflecting on what the city of an arbor can do and is is currently trying to do um and that's kind of why I invited here to reflect a little bit more on basically how you went from a city movement I mean of course you had you were a city council member and had you know a lot of support and um you know political will behind this uh work but I'm really interested in how you moved from that to the state level and kind of like the framework that was negotiated with what what body was it exactly I mean how did you end up um making that that happen and I I I'm I'm wondering if folks on the call can kind of reflect like is that possible for us or like how do we move forward um potentially in that direction too yeah definitely I mean it's with anything right it's it's all about relationships and so I've been working on this stuff for over 10 years and through that work got to know one of our state senators Senator Barrett and have done a lot of work with him and we reached a point where the state was supposed to bring to to promate um the building code that would allow for n zero construction and as we realized that they were not actually going to do that that they were watering it down and the building code would fall short of that uh Senator Baron actually got upset about that and and started negotiating with the the chairman of the house on you know closing that that Gap a little bit and what we did at the city level was we started pushing what are called home roll petitions basically petitions to the state legislature asking to be allowed to implement our uh requirements our our building energy standards and through that process Senator Barrett was getting support from the municipal level and ultimately was able to negotiate this 10 communities fossil fuel free demonstration program where entry into the program was based on communities having filed their their home R petitions um but that's how we got into that program but it was definitely high stakes negotiations until the very end and of course because Senator Barrett is from Lexington where there's also a lot of Biotech activity he Exempted the biomedical facilities and so you know we're still dealing with that loople but but in any case it's it's a lot of progress from from where we were just a couple of years ago cool thanks uh council member zlan did you wanna sorry uh commissioner zlan did you want to share uh yeah I just wanted to ask a really quick question that 200 $140 value is that getting like annually revised or is it pegged to inflation or is that expected to stay flat unless there's like an amendment or something that's a great question so it's $234 a ton which you know came from Boston there was they they had done an analysis on the cost of removing a ton of carbon from a building in the Boston area and under the ordinance that number can be revised without Cal vote um it's not required to be done annually but it will be time to time it will be reviewed and adjusted thank you Comm mki have you um had any legal challenges or do you anticipate any we have not and and we don't expect any of course anybody can be sued for anything at any time there you know there there's some grousing about well the building code you know says that we can burn gas and then you're trying to impose this other requirement that says you can't but of course my argument is well we're not saying you can't burn gas we're just saying you have to pay for it if you do so you know but our our legal department is confident that we would be able to successfully defend um this this ordinance and you know it was negotiated with heavy participation of the the building Industries in in Cambridge and so they are you know they they may not be super happy about it but they are not actively opposing it and so that means it's it's not very likely that there would be a legal challeng would you speak briefly on how you got the building uh industry to the place where they were not actively opposing it I mean um I can remember having worked in the Boston area that there was a time when they were opposing it so share a little bit about that timeline yeah certainly I mean 10 years ago you know when we were proposing F field reconstruction we would get the carpenters union and you know other trade groups would would come in and and say well you're going to make it harder to build buildings and you know that's going to cost us jobs we've continued to ratchet up those Green Building requirements the the buildings continue to go up you know the building boom continues and so that level of opposition has died down as particularly as the trade unions have come to realize that the stricter our requirements the more likely it is that they will get the job right because you need even more expert trades people to to build buildings for those standards and then the the development Community you know a lot of the leadership there is from MIT and Harvard and you know the BC industry and of course they're also facing political pressure from from their stakeholders you know from the students from the employees and and from the the general public to do better and to reduce their emissions and so forth so they've also changed their stance over time from you know we're against this to okay well how do we make this work and so when when we you know they had sort of pre-negotiated a net zero for all buildings by 2050 with our city staff but then when that those amendments hit the council floor we said no no that's that's too long we need a tighter timeline for particularly the largest buildings and so that caused a lot of conspiration we had like know dozens of meetings with the the industry representatives and ultimately where they came out was okay well you know we're we're not going to oppose you on on the stricted timeline but then in order to meet it we'll need more flexibility so that's where we ended up allowing for carbon credits to a limited extent and with a lot of guard rails to make sure that that's not you know abused um but but that was really the the tradeoff was to provide more flexible mechanisms for compliant in exchange for more deadline great okay if there are no additional questions and comments um we're going to move to our next presenter so anybody speak if you have great seeing none we're going to move along so uh Dr hman thank you so much for joining us um I hope you heard a little bit about that and excited to kind of be in conversation here um so Dr hman is an associate professor at the fourth school public policy at U ofam and she's here to um share some findings from a recent study that broadly covers the societal impact of Shifting patterns from sources of energy consumption um so Dr hman take it away thank you thank you very much for having me um it's good to to be able to speak with you let me share my screen I just have a few slides I'll spend um maybe 10 minutes sharing my research with you um and then we can move move to Q&A so let me make this full screen okay I assume you're able to see those good so this work is on who will pay for legacy utility costs and we're really focusing on the natural gas sector um which is why you see the picture here that I've borrowed from NPR this work is joint with Lucas Davis at UC Berkeley I should say that all of my views are my own based on This research they're not representing Lucas's views or those of the Ford School of Public Policy um where I am very happy to be a faculty member so I wanted to just I'm an economist I'm an energy and environmental economist and I wanted to share how I think about some of the challenges that come up when we speak about electrification and moving off of natural gas um a a big part of how we should probably be understanding many aspects of the energy transition is understanding Legacy costs and um stranded assets and things of that nature so we argue that regulated utilities including the providers of residential and Commercial natural gas are different from other businesses in three really important ways the first is that they have very large fixed costs so you think about a natural gas distributor it has you know most of its worth is tied up in pipelines that you you build and you bury and then they're along around for a very long time as a result the way that we have traditionally um dealt with these kinds of businesses in the US is by giving them Monopoly franchises doesn't make sense to have two sets of pipelines running down the street so we say you know this business has a sole right to provide this service to this neighborhood and because they operate under these Monopoly franchises they are of course regulated by state level commissions for the most part although they could be regulated by a municipality or by a co-op and we argue that this really complicates the transition because it changes how we think about stranded assets and the stranded asset problem so the way that these regulated utilities typically recover their fixed costs and this is true not just for natural gas but today we're going to focus on natural gas is they spread fees out over time across their entire customer base so when I sign up with my utility I pay a monthly fee to them and some of that monthly fee is covered in sort of their ongoing like administrative costs for instance but some of it is also intended to help them recover um their Capital costs from many years ago this is very different from how we think about your typical firm in like an econ one class so I personally am still paying for the recovery of the construction of pipelines that were done you know many years ago so in that context if the customer base shrink uh it could be population loss or it could be something like electrification then the question becomes how does the utility recover these costs um I'm not going to speak a whole lot today about how they should recover these costs I'm going to speak more today about pragmatically how the regulatory framework usually looks in the US and the problem of course is that the natural gas pipelines don't go away so as the customer base shrinks the costs don't shrink one for one for the utility our research um draws on cases where the customer base is shrinking because of population losses things like demographic changes in the US and where people live um but we argue it has implications for electrification as well as other energy transition topics so I want to be very clear our research does not use electrification um to get its data we're using population losses to get its data get our data and then drawing analogies to what happens with electrification and electrification is of course very important as you all know um being called a Lynch pin solution for decarbonization um lots of reasons to think that electrification is going to be really key and there are many different policies being considered around the country that I've listed here an example from an academic paper reminds us just how Stark this is so between 2020 and 2040 or 2050 it shows this really steep ramp up in the Residential Heating stock for electric heaters whether electric resistance or heat pump and the way reason I say that's really Stark is that that is not just new builds that's the entire stock so this paper is picturing you know not just um policies for new builds but also retrofits and conversions so our data come from the Department of energy and the Department of Transportation um covering All 48 contiguous states over the years 1997 to 2019 and what we specifically analyze is how utility finances and consumer prices evolve as utilities lose customers and I won't go through all the statistical details but I'll give you a link to the paper if you want to follow up basically what we show is that when a utility loses customers the pipeline network doesn't shrink and so prices rise for all of the remaining customers as the utility is still trying to recover its fixed costs we don't then say as a result we shouldn't Electrify we say if we're going to Electrify we need to think about where the incidence of these policies will be to put the numbers in perspective we estimate that a typical utility adding a customer receives about $300 more per year from that new customer um but a utility losing a customer doesn't receive $300 less it receives $100 50 less what that means is that about half of per customer costs have disappeared with the exiting consumer and about half of the costs have been stayed have stuck around and they've been passed on to the customers that are still part of the network and that number um that's an average per customer number for small numbers of customer exit this means bills don't rise all that much for for remaining customers but as you get more and more defections G uh bills rise nonlinearly for the remaining customers a sort of cartoon version of how to think about this is if everybody leaves the natural gas system but we don't disconnect any pipes then the one person remaining still operating natural gas heating or natural gas cooking is bearing the entire cost of the fixed infrastructure that of course is an unrealistic scenario but it helps you get a sense of why there's this nonlinearity lots of details in the paper about how we do the data analysis um different robustness checks and we also bring in administrative data on what kinds of costs we're talking about so we think separately about things like admin costs versus operations and maintenance versus returns for investors and what I'll just say briefly is that there you should think about a utility having three kinds of costs some costs that stick around when people people Electrify or depart the natural gas system for instance you still need to do maintenance on the remaining pipes some costs really do disappear when a customer defects obviously you're not selling the same quantity of gas anymore you don't have to do as many meter readings so some of your costs go down and then there's this third category of cost that's really important that ultimately is a political and legal decision for instance a big portion of costs are returns for Shar holders and there are questions about whether utility commissions are going to continue to allow that recovery or whether those are going to be disallowed in the future what we think this means is there are a lot of policy implications I've listed them just super briefly and this is my last slide so we can go into detail on any of these if you have specific questions is that we think that some of the policies that have been proposed sort of open up a can of worms for instance you could imagine that if only High income people are the ones who initially Electrify then prices could rise for remaining low-income customers and that might not be something that you want to have happen a policy proposal that's been named to alleviate this problem would be things like subsidies for low income electrification but that's really only a partial solution um unless you really manage to Target like all lowincome households right in fact that can make the price rise for the low-income customers who don't get the subsidy even more dramatic other Solutions include targeted electrification where you disconnect an entire geographic area and the idea is that then you can save on maintenance costs um so that's a partial solution but it doesn't uh address this problem of returns for shareholders which again is a legal question um so I talked about bullet point two um bullet point three I think think is really important nationally although I don't have detailed data on what this looks like for an arbor nationally there are a lot of natural gas pipes that are leaking and methane leaks are really bad for climate change and how to deal with this problem at the same time that we're talking about taking away These funds from natural gas companies is a a dicey problem um fourth bullet point we focus on full electrification so customers really fully departing the Natural Gas Network um we can talk if you like about partial electrification where you stay connected um but you don't use as much natural gas that will have different implications and then just note that there are parallel issues in electricity policy if people defect from the grid because of things like solar plus battery storage um so we argue that the stranded asset problem is just a really important policy question in the energy transition in general um and we don't don't advocate for any particular solution um but we want to think through sort of what these costs are before we go down the road fantastic uh thank you so much I want to open it up quickly for questions kind of definitional and vocabulary um you know this is something we we came up with last time in our meeting and I just want to make sure that we can talk about that if necessary before moving forward with more theoretical questions any questions okay all right oh Vice chairart thank you very much for presenting um that's extremely helpful and I don't I don't know if I have my question fully formed yet but I it it just makes me think that there's lots of infrastructure that's deployed by many of these um many of these utilities over time in a lot of different areas and occasionally they update that infrastructure um and I I guess my question is is there anything to learn from the way that they currently update infrastructure and the sort of stranded costs in terms of how um how these Legacy costs might be dealt with um into the future if they're sort of left left out I guess is sort of where I'm going with the question and I don't I don't know but that's sort of what it made me think about yeah I think one thing that we talk about that might relevant for answering this is considering utilities a hypothetical utility that has fully recovered its cost its capital cost already so everything's already been depreciated out and recovered you might picture something like a 30-year timeline for recovery of a capital investment and so you could imagine a utility that is no longer recovering um costs for those returns to shareholders um so in my nonlinear plot we had three lines the middle line is sort of what our base case scenario is and then one of the the lower line was what you would get for utility that has already fully depreciated everything I think that's not realistic I don't I think utilities generally have not fully depreciated everything because they're continuing to either um you know either they're maintaining their original network but they're also adding on a little spur to reach a new development would be one example um and that the costs of adding on that spur have been socialized across the entire network or another example would be replacing or fixing lines because of methane leaks um so I think that bound is not a super realistic one but it does help you see sort of the magnitude and what you see is you still have that steep upward Rising Bill impact for everybody else and the reason is that there's still these operations and maintenance costs there's pensions right pension liabilities are a big deal for a lot of utilities so it's not only the capital cost recovery commission 11 uh yes uh thanks for the presentation um I was just wondering if you considered uh the differences with say like GTE for example they own both Gas and Electric that's not going to be the case like across the country of course but does that provide like a mechanism possibly for sharing this cross maybe with electric users uh that used to be gas and now they're 100% electric yeah that's a great question um so we think the political there's sort of two different questions there's like what cost do you need to recover and then there's the political economy questions of how you recover those and also what sorts of opposition you might expect to face from the utility um if you move forward with a policy I think those are two separate questions so in terms of opposition um I you know it seems quite plausible that you could expect less opposition we didn't look at that but seems like a straightforward thing to in it in terms of how you would share the costs yes one of the things we talk about is the possibility of moving all of the costs onto um electricity rate payers um and if you expect you know electric load growth to happen as a result of the electrification then maybe that bill shock is not too bad um so we do talk about that possibility but I I would like to say that question is about how you share the costs and sort of how proportionately big that cost shock looks as opposed to how big the actual costs are right so even if you have a utility that serves both Gas and Electric it still has this pipeline problem so it's not like the cost problem is smaller in dollar values it's just that it might be easier to think about who you pass them on to great commissioner mki I'm wondering if you've looked at studies that are maybe similar to yours particularly in other countries like in Europe um as you probably know um Germany proposed a very aggressive um heat pump uh law that's been toned down a little bit but they're obviously on a similar path uh or at least have are raising SAR concerns um there they still use pipelines and everything else um that's not just in Germany that's across Europe that's in Japan that's everywhere else where are other Progressive countries on um this type of analysis and the type of conclusions and the type of opportunities in terms of how these costs might be carried and spread thanks I sadly I don't have a good answer because it's a very good question um I think the two things I would look at in the other countries would be um what they're transitioning away from um of course some European cities have District heating but then others as you pointed out do not um so I would look at what they're transitioning away from and I would also look at what their regulatory environment is and whether it's you know municipally run utilities or federally run utilities or regulated privately owned utilities like we mostly have in the US so I'm sorry I don't know Mr Al hi thanks Katie that was H very helpful uh I'm wondering you know given the state of things uh and the urgency of getting out of natural gas for example how we would you know what could we do um you know in the University or uh University Plus the rest of the the world um to really get a comprehensive view of our options both uh Economic Policy uh political political economy um so they're not just theoretical Solutions but they would be really thought through um to the Practical implementation stage and I'm guessing um not an in this but what you're talking about with gas is is not that dissimilar from uh water infrastructure and the incredible costs that uh less affluent people in Flint and Detroit and Benton Harbor are having to Bear because people have pulled out of those communities um and leaving behind the poorest people to they have to deal with it these are things we as a society just have to do and so I just want to get your free thinking IDE ideas on what would happen you know if uh we could Is it feasible that we could do a a big study where we bring legal Scholars and we bring policy and economists and we bring PR you know people from practice and we really try and just figure this thing out what's it has to be doable or else and you know and obviously we've gone through other transitions you we've gotten out Cole largely um and you know but we got to find solutions to this what what are you thinking this is an opportunity to sort of think outside the box I guess and let me give you answers to three subp parts um I think one sub part is like what would happen in an arbor as an you know what do I think would happen in the short term if you had a small number of residents in an arbor that defect you know it's been spread out over all of dte's service territory Maybe the price impacts are not so dire and we're not talking about something like flint and you just ignore my presentation and move forward with your plans um the question becomes as you sort of accelerate that defection from the natural gas system what happens with that with those costs I think we don't want utilities going bankrupt because we want them to maintain those leaky pipelines in the interim so it's not so much a question of the end goal it's a question of how you get to that end goal where you don't want cost of service to go up for remaining customers too much maybe I don't know and where you don't want operations and maintenance procedures to be uh at risk in the interim and you are exactly right about water that gives us this really Stark example of what can go wrong when you have socialized costs um and then people depart and that is exactly the story with water quality and aging infrastructure in the US um in fact that was one of the motivations for us to write this paper with examples like of things like the Flint Water Crisis so you are exactly right there um so you know what can be done well I think you're doing the right things you're talking to cities that are doing this already and there are certainly nonprofit groups around the country that are studying these options and thinking about them I mean I think the solutions are really context specific right what works here and what works in Massachusetts and what works for a place like Philly right the largest municipally provided natural gas system in the US with uh loss of population and also high levels of poverty and high levels of leakage rates so like it you know it's very context specific versus what happens in Colorado or the Southwest where you've got new subdivisions being built every month um so I think there are lots of smart people working on these questions and it just it needs to be context specific can I ask one more question Claire um so I think you know about what's going on uh certainly Jan and and uh Jenna benar I think I I guess they've talked to by now um but we are we're talking to a donor about a a new policy and climate policy and Law Center at the University and I'm sort of revealing this to everyone just to sort of give hope I hope um but the idea would be to take on problems like this that are kind of wicked um and context specific I think your point there is really well taken and figure out what could you do in Michigan um because I don't think in an arbor our goal on this commission is not to have a few people defect our goal is to you know is to you know end the use of natural gas in Michigan and um perod period you know I I think the rest of us would agree um and we need to we need to like figure these problems out so that we do it in a way that is least pain especially for people who don't have money um and um gets to the goal as fast as possible and I'm just wondering do you think there' be appetite um to pull together a project not where money's no object where we had quite a bit of resources to really look at this from all the different angles do you think there's there there's hope we could do it for Michigan let see why not you certainly have lots of expertise in this town I just wanted to hear you say that thank you all right we're hearing some great news from from Over Yonder a u ofm uh Quinton did you want to share you're at U ofm though don't forget okay never mind yeah thanks so just wanted to weigh in that the Massachusetts State Department of Public Utilities under the new governor just announced this past week an orderly getting off of gas program that they are going to mandate for our gas G utilities so they're basically telling them you have to start dismantling this infrastructure and and basically get rid of it by 2050 and and it had to happen in an orderly way so you know I I I do agreed that it probably makes the most sense to figure this out at a state level and and then ultimately you have to impose these types of regulations and force the utilities to to start dismantling this infrastructure and you have to have Protections in place for low-income communities and you know against for gas me Contin amazing I hope that that is our future too in Michigan and I don't know if we can have like a buddy program um but anybody who knows anybody that would be fun okay he yes commissioner berwitz would you like to share I just have a a follow-up question um and also thank you to the presenter um it's very interesting and quite timely um if you spoke to this I I might have missed it um but I wanted to ask um as we're talking about stranded assets do you see any Trends um among the different customer classes between residential commercial industrial I know we've talked a lot about like uh environmental justice communities you know low-income uh folks but I'm curious about like um residential commercial industrial sector customers yeah that's a really interesting question and ties to what we heard from our first Speaker today um about the you know the the separate policies for certain kinds of Industries so we did not look at that the numbers I showed you were all for residential we did a little bit with commercial where we see a similar story because you know commercial customers are distributed somewhat similar ly in terms of both residential and Commercial are geographically distributed and so we can't talk about just disconnecting a single pipeline um we did not look at industrial um both because of data limitations a lot of the eia data are um you know blacked out for confidentiality reasons at the industrial level um but also I do think it's a different problem because their geographic distribution is different um and so how we think think about disconnecting um specific parts of the pipeline grid is going to be really different with industrial customers but also their needs are different in terms of their substitutability um so great question but I don't have anything to offer you on Industrial no fair enough and that makes sense um and I'm guessing there's been kind of less industrial um examples that are focused on decarbonization but you know I just um the reason I asked that is because like Michigan we disproportionately pay the highest uh Electric rates in the midwest um uh Michigan even though you know we are working to get off gas Michigan does naturally have features that store gas really well and so you know um gas can be bought like offseason and then sold at like a subsidized rate during the winter and so um it does actually help rate payers in some ways and so anyway I I don't want to say nice things about gas um but I um in Michigan residential rate payers disproportionately pay you know you know um the price um commercial uh customers somewhat as well but industrial you know uh rate class has um gotten um either stagnated rates or declining rates um over the past decade uh two decades in Michigan whereas residential customers have only ever seen increases in electric rates and continue to see increases every single time a utility files a new rate case so um it's just something that I've been thinking a lot about the dispar between residential customers and other R classes great okay we'll end our talk with our amazing guest presenters there um thank you so much for joining us Dr hman and quinon it's it's um really really special and I'm so happy that we had a conversation and thanks all to all the Commissioners for um for commenting too so we're going to take a f minute break um so guests feel free to drop off everybody feel free to Black yourself out um we'll come back at uh 708 thanks okay so we're moving to the next part of our agenda we where we will return to reviewing the bylaws um so I'll ask if there's a motion to open the meeting for discussion of the bylaws and a second commer mki thank you and a second thank you commissioner burkowitz okay the meeting all those in favor of opening the meeting for discussion please ra raise your hand and say I okay unanimous the the meeting is upward for discussion um council member Rina did you want to share an update um I look to you if not let me know if there's a way you want to go about it yes I can do that and council member breaks feel free to jump in at any point since we've both been engaged and actually Joe has been as well um so last meeting you'll remember we'd kind of discussed the possibility of uh revising the bylaws uh around council member Briggs and I or any future liais On's ability to vote at these meetings um there we have largely learned there's not really a standardized practice um across the city um uh and and that there is a process for changing them um but that we could have it sounds like we need to initiate at the council level by essentially sending passing a resolution for you guys to change them um but we did not want to initiate that process without getting additional Fe feedback and understanding from you about your feelings on this and so um it was largely a conversation uh where you know we we mostly wanted to know where this body felt um before moving forward at this stage um and and also just to acknowledge in terms of process if this is a direction that we want to move in Nothing is Stopping You from approving the bylaws um and then we can amend them once this process initiates so that this doesn't I don't believe delay um adoption of the bylaws um council member BRS is that some everything up the way you remember or is there anything else okay but I believe we can also vote to approve the bylaw as as revised right do you have a a version for us that is the has a revision in it or no so so we do not the process the process would essentially play out after adoption of the bylaws I see okay so then I feel that the body is prepared to adopt the bylaws because there are no changes of course the we're still open for discussion um but just for efficiency sake yeah V your her yeah I'll just I'll just reiterate I I think I had mentioned this in the last in the last Council uh excuse me in the last commission meeting um I yeah I'm generally supportive of of that move um in part for the reasons that the the council members raised about um uh potential uh conflict is not the right word but um just wanting to to sort of um not have to necessarily take a vote on those those issues so I'm I'm supportive oh yes commiss 11 uh yeah I was actually thinking about it a little more um over the past month it's and I don't have like a strong feeling about this but I I do actually kind of think maybe leaving it the way it is and I I kind of like that a little better um I know there is like some argument that's a little awkward um because we're supposed to be advising Council I do think it adds something though if the uh council members do want to come on board and show their support for it and as you mentioned before you're always welcome to abstain from it and I wouldn't necessarily want to take that away from future council members that felt differently about it since you do always have that option to not vote on anything that you feel it would be awkward or a conflict of interest Comm mki uh commissioner 11 captured exactly my sentiments and I would only add that my sentes is that commissions and boards were created by Council and I think if Council feels strongly that our deliberations should be strictly internal without um votes by council members that they make those wishes um known and and and Implement that in the form of the decision at the council level um as I mentioned the environmental Council um and you all know I serve as liaison from this group to environmental Council they also have voting council members as voting members of the commission so um we've I think we've made it um live with it pretty well um I agree with the sentiment or the statement that um you can uh council members can always abstain um so they could abstain and they could completely um not offer any comments when we're doing something I mean if they feel strongly about it so I I my my thoughts basically align with commissioner Lance thanks yes go ahead um does any we we've heard Commissioners kind of expressed the different views on this a little bit and so I guess one of the things that would help us you know I don't know that we can there's obviously not a formal vote um but to get some sense from the body how they would like us to proceed um as to whether or not we should initiate the process or not um I think because lacking direction from the body I I don't think we would likely move forward and initiate Direction uh forcing it upon you so that that's um if if folks feel strongly one way or the other it would be great to know thoughts yeah it does seem like the feeling was the opposite in the last meeting and um so I also welcome additional comments or or perhaps if folks even could you know give uh you know thumbs up or thumbs down if they would like us to maybe initiate the process let's hear from commissioner koven Garcia I thank you very much and um I would just like to say that I I have valued the contribution and the perspective um that council members bring to our deliberations and knowing that they can vote they they they can vote if they choose or not and they can vote how they choose I is I think it adds value uh to this to this commission and to you know to all the commissions that um that they they serve on so that's my opinion opinion to add to council member uh I'm sorry to commissioner msky and uh commissioner Len's comment okay um there are eight of us that are not council members today um I yeah I don't want to force people to do an informal vote but um I mean I can just share as as also a commissioner on the body that um I support you and uh council members in bringing this forward and um and I feel that you should ultimately decide um Let Go commissioner covin Garcia in the sense that absolutely your input and participation is super valuable and um knowing uh what's at stake and um just you have a different perspective on on these issues and I think um but at the same time I don't see that value specifically in the voting um I find that that's is just the case throughout the meetings and I don't I don't find that coming to a vote on specific things is is where the value is necessarily the most um present and so I would support um the original uh movement to to take you off as voting members I'll say you know I honestly don't feel strong one way or the other but I care about our uh city council members and you know their um sanity and uh like um you know know whatever makes their life easier in some ways may be something worth considering too so um again I I don't feel strongly one way or the other but I'll chime in because nobody said that yet yeah calra Rina thanks and and I appreciate that and I you know I will Express I don't think um either of this either of us are necessarily coming at this from like our own sanity perspective or Comfort perspective I think one of the things that we've noticed I think we've been relatively lucky at least in my time on this commission that we haven't had that many close votes um most things have come relative with relative unanimity um but I think we've kind of always acknowledge that there's potential for awkwardness that in a close vote um we could largely be deciding what advice we receive from the body um and so you know there there are two of us that could swing a vote one way or the other and then um that impacts the advice from the body that the entire Council would receive um and then um I also have just kind of we already do kind of have an outsized voice in a lot of these deliberations because of the nature of our positions um and so you know we have obviously an opportunity to vote on things at the council table um but when depending on you know the commission this is again I think I've shared this before one where I actually often feel like um everyone else in this room has so much more experience in this space than I do that I like to sit back and listen um but often in a lot of the rooms when you know I start speaking everyone else feels like they can't challenge what I've said or things like that and adding a vote to that gives me additional power in a space where the citizens are supposed to be advising us um and so that's kind of been my perspective in suggesting this um I also don't feel that strongly either way that is just I think where council member Briggs and I kind of noticed um where we have seen since we have seen differences from commissions that we serve on it was something we wanted to bring back to you um but ultimately we're going to respect the direction you guys want us to take council member BR yeah thank you and I just wanted to um say I completely agreee with council member adina's take on this I think that's made um kind of those were a lot of our thoughts in terms of bringing this forward um and there's obviously benefits pros and cons to having us weigh in on a vote right um there's even when there's I think when I'm I'm voting on something I may be um speaking a little bit more forcefully on an issue and that feels a little uncomfortable sometimes when we're in an advisory body that's supposed to be advising counsel however that does provide additional feedback to the commission um in terms of kind of how we're thinking about an issue or different different aspects as well so um I'm less concerned about my comfort um on this because council is not a comfortable job by and large so that that that's all fine um but you know just want to make sure that you know we're we're listening to you as our advisory bodies and you know definitely I you know I don't feel strongly on super strongly on this so happy to take the the feedback of the commission on this M yeah I think what we're hear what I'm hearing um is that um we really respect and enjoy the participation of our two council members on this commission um and this is certainly not a uh referendum on you I think and I like to think of you as just our partners and getting stuff done and I think a lot of us feel the same way I'm guessing um the problem of course is we are especially those of us with some gray hair have all been on committees and commissions in you know not the same exact situation but in situation where um there are a couple members who have an outside outsize sort of impact and influence um and we want to just keep things clean you know because it didn't go well in those other cases um so I'm guessing that's sort of what I'm sensing here um if you guys agree to be council members for as long as we're all Commissioners then I think we got a deal because we really do appreciate working with you and and value what everything you have to say I like the idea of of knowing where you stand I guess um and I like that point a lot um and because you do you are careful both of you um and that again that yields respect um but it also uh you know we don't I don't know you know I don't go back and watch you know exactly how you vote on Council um all the time um so uh it's nice to sort of if an argument is not tight enough or an idea is not refined enough you know you're going to let us know that and I think we definitely need to know that but you two would let us know no matter what without a vote or with a vote uh and that's why we like working with you in part um but we could imagine getting uh some council members down the road who uh and we might not be the Commissioners then either um and they would be it would be might create awkward situations so I mean I don't have an answer here other than just I wanted to say how much we enjoy working with you and being your partner in this over I'm gonna put you on the spot a little bit here so were you saying just because we have four uh essentially supporting no movement forward with changing the bylaw um and again not that we're voting but just to get a sense would you say you were more in that camp or more in the changing the bylaws Camp I don't know you know I've just been on some commit where some really weird things H you know undesirable things happen when uh there's unequal power I see and uh so it probably is better to keep things clean and you know there is commission advising Council and Council then has their to act with that but I think you know what we're hearing is that by allowing them to vote we might be giving them more influence um and right now as we're trying to do a20 that's an important thing because we're all all in this together I think we're all headed in the same philosophical Direction um maybe down the road though that would have to be changed back maybe that' be another option um but uh if it got more contentious and we got a feeling that we were working cross purposes and then commission would want to be able to speak with one voice loud and clear um and that might actually help our council members too I just don't know I mean I'm not a political scientist but I have been in the situations where um it gets pretty darn awkward and right now you have a very clean demarcation between Commissioners and council members but gosh you know we're all working on this together and I would like to do whatever I can to increase the influence and the speed at which we move forward as a community I mean I'm talking in Arbor Michigan sorry I can't answer your question not sure I just want to get my two censing okay um well in that sense do folks feel more comfortable shelving this for a future discussion it sounds like there was actually a lot of mental movement um since last time we talked about it so we can vote to approve the bylaws today as was proposed by the council member so we have our processes moving forward um but at the same time we can keep this open for discussion maybe talk about it one more time um and I just encourage you to really think about it um some new points were made today um or maybe that I hadn't heard in that way before you know this this balance between the the outsized voting impact of the council members um which could on one hand be ugly but also maybe on one hand move us forward with our common goals maybe because of of the folks that are working with us and how align we are um so that's that's a little messy but um but I think that that is indicative of why we can't quite decide um so I would ask uh if are there any more comments um and if not I will look for a motion to vote to approve the bylaws as currently written Vice share har and commission ref at a second or a comment second great great great yeah okay and are there um any proposed changes raise your hands for proposed changes at this point we're discussing uh an additional issue okay see No Hands raised all those in favor of approving the bylaws as currently written as posted um please raise your hand and say I okay voting members here we go okay that's a unanimous vote um in favor and so the bylaws are approved thank you so much for this great conversation okay so agenda wise we're GNA move forward um with this next time uh so you'll expect to see that on the agenda again for January and hopefully we can come to a point where we can actually advise on the next steps for the council members um to do their work okay so we're going to move to a report from staff um Joe what do you have for us yeah um couple things one to follow up on uh whenever that meeting was but just note and this kind of gets into the council report a little too but just noting on uh next Monday the the contracts for the administration of the home energy advisor program with uh Walker Miller Energy Services and the administration of the residential rebate program with Elevate will go to council for approval so be on the lookout for that um couple other things some of this you may have seen some you may not but um just a fun note from uh today Ann Arbor surpassed its highest number of solar installations in one calendar year um 2117 solar installations have been installed in the in the year going across residential commercial um and government uh this is about 1.8 megawatt of solar total um I would also be remiss not making a plug that about half of those residental residential installations came from the an arbor solariz program um which is currently actively recruiting residents so if you know anyone who's interested in installing solar in 2024 looking to learn more potentially interested in bulk bu discounts on solar installations um they can reach out to me at J Lang a2gov.org or go to our website a2gov.org solar um we're also still recruiting for our sixth co- of a20 ambassadors um for those who are unaware this is a a program to kind of get your um you know get get more involved get more information about office sustainability Innovations our a20 plan and generally sustainability in the community um so if you know anyone or you yourself are interested um you can apply uh through February the bro it's open um we also you may have seen some media and stuff here uh but we have recently um installed and operational the state of Michigan's first two utility pole mounted electric vehicle Chargers um there's a like I said some media out there you can also go to 407 North Engle Street to see uh one of those Chargers in action um and then also wanted to note that uh we received our um uh what our grant through the Energy Efficiency and conservation block grant program through the department of energy uh which is going to be working uh with our uh partner Community Action Network to uh transition the Bryant Community Center into a fully carbon neutral building um in addition using that as kind of a a a living learning laboratory so folks can see what a uh what it means to transition a home to carbon neutrality in the process so that's what I got thanks thanks Joel um I know we heard some feedback from Commissioners and I also spoke with Rita Mitchell who's the chair of the environmental commission and she was asking also about updates on Bryant and uh the work done there knowing that the black rant has just been um funded so exciting and I'm wondering if there's a possibility that we can hear some uh next steps Lessons Learned just a little bit more about the the block grant program and the um the work being done in Bryant and kind of how that's a a laboratory for the rest of the city yeah I know it's come up a few times um just one are we because if yeah we want to do a presentation on the work that's been done how it's going stuff like that happy to do so um you know some of the other I know we've talked a little bit about you know kind of like oh is being integrated in other things um can do a little bit of that I know some of it we've already talked about some for instance again in the home energy advisor um you know all the energy assessments part of that are fully part you know came from the work in Brian so that's already kind of being implemented there as well as a lot of the work with the um housing commission we're doing as well as several other the grants we've applied for and talked about here um are directly using that but yeah if we want to do like a presentation or again here's what's happening Brian how's it's going things like that um yeah we can certainly set something up cool yeah I think i' I'd like to see that just hearing that feedback and um Additionally the list of things that you red off about you know that we may already know I think it's really nice to hear about them all in one place and I think um I don't know who's watching on ctm but I think the citizens would be interested to hear too just because sometimes you know I may know what a home energy adviser is but um you know just to hear again in in kind of like a a a repetitive way can kind of set it in the brain a little bit um as to you know all the great work that that you guys are up to so I would I would uh really appreciate that council member Rina um I may get myself in trouble here by suggesting something that I don't know if we can make happen um but I I don't know how many folks here have had the opportunity to see Brian and some of the Transformations that have happened there and I know that there had been I think I think this body is one that suggested maybe getting together for an in-person meeting um and I wonder if maybe there would would be interest in kind of trying to host that meeting at Bryant where folks could also see some of the updates firstand and um so I I am suggesting that knowing that it is something we would have to coordinate with Bryant um but um they do you know open houses all the time and are always excited to talk about their work there so it might be something to consider also it's just on Ro for me so oh yeah convenient yeah I love that idea let's um Circle back with staff I'll talk in our agenda setting meeting um and just you know I just want to hear from the staff and the Brian team that that that they can support that um at least within a a certain timeline and um let's make it happen okay Joe was that that was your everything you had and then I forced you to make a brag presentation great fantastic let's move on okay um so we're going to move to a working group update um and I want to hear from members there's a lot of little tidbits that I had um to update folks on additionally so let's go working group and then we'll hear from council members and then I'll share some additional items Vice chair harp did you want to share commissioner burwitz about your working group ideas sure so just to follow up on on on the working group around um sort of character and sticks and and looking at the tradeoffs on um electrification and housing um as you may remember there was a vote to create that working group um there was we one of the things we did was we went back um into the bylaws and and um rad those a little bit more carefully and also realized that um the working group doesn't have the same sort of requirements as a committee does um prior reading and so effectively our understanding is by voting to create the working group there's a working group um uh commissioner burkwitz and myself have expressed interest in and following up on that and we've um exchanged an email just about starting to develop um and pull together some of the things that have already been uh proposed both in terms of resolutions and and past things and and possibly also looking elsewhere um and we're going to start to compile um some of that and do a little do a little homework um to prepare and then in the January meeting um we briefly discussed that we'll try to share a time when we might uh when we'll be able to meet um and invite others to to come meet as well uh as well as members of the public and we can uh sort of work on that a little bit more um with the goal of sharing um Concepts ideas insights and recommendations back with the commission um in in a timely way possibly uh with some some more um uh some some more clarity around which kinds of particular carrots or or incentives or sticks that might be useful in this context or other questions that we might want to try to resolve around these real or parent trade-offs great commissioner mki yes uh question uh I can't remember if we discussed this at the time we just talked about the idea of in a working group but in June Council passed a resolution asking the city administrator to come back by the end of the year year with recommended and I think in that context it was only incentives for building electrification um I don't know what the status is I don't know what uh Council plans to do with those recommendations um but uh what I don't want to see happen is that we spend a lot of time on something that potentially would not have any return on the time invested if something that's already uh being worked on by city that Council might act on um so maybe someone can talk to that that's thanks well that's a great segue to our council member updates so jump in on that I think we um hopefully we'll be receiving that um that memo from from staff soon and we'll be able to respond and react to it or um and see what's there and another piece that may feed into this a little bit we're anticipating um attached to our next city council agenda a um Economic Development um report recommendations which is there should be some some pieces of information that I think the energy commission and um will find interesting within that as well in terms of um the sustainability recommendations that wasn't my understanding is that that's not a predominant portion the report but that it is touched upon within it as well um and so it certainly come came up within our discussion of working session that we had our annual working session this past week so um I'm going to be drawing from both of those resources um in terms of how we move forward um with this and I think that might provide greater direction to this working group as well in terms of um what's what's there what's what's missing and I know there's some Community groups that are they're working on this as well um I'm not sure if I've got other updates like guess one other one um City administrator has asked us to think a little bit about this came up within context of the admin committee um our what sort of priority priorities we might have in terms of working with University of Michigan and one of those recommendations we came forward we obviously have a lot of different things that um we often often come up in the in the context of thinking about our partnership with the University of Michigan but um a desire to be more focused in those asks and so one of the things I had came came forward which is um our sustainability and climate action work um so um it's not fully fleshed out but something I think that folks here would probably consider to be one of our top priorities in terms of Partnerships with the community so all I can think right now so very compliment we be I don't know that I have anything else to add beyond that either um one of my updates was related to the bylaws and I've already given that piece so great commissioner over did you want to respond well yeah just the uh the idea of a climate policy and Law Center that I shared a little earlier would be explicitly designed to be um something that would really benefit Ann Arbor and you know be a coll you know in a collaborative way as well as the state so I think that's um trying to get more resources you know into the game on the University of Michigan side is critical um that's that's sort of the carrot that's always needed in the university to get people to do things great commissioner Mery uh I have a request of councel or Council Council the aison uh as I think we all know the University of Michigan is uh going through its campus plan for 2050 um together with its consultant suzaki the city is also um reviewing and updating its comprehensive plan uh with a different consultant interface um hopefully the two entities are collaborating closely on that and not just looking at what's within property lines uh I know that city council passed a resolution I believe it was in 2022 asking the city administrator to work with um the university on uh the idea of creating mutually more Workforce housing um part of the justification for that was scope three emissions reductions um just uh to give a sense of that the new house hospital that is being constructed in the main hospital complex will create 1,600 new jobs and I don't know of anybody that knows of 1600 new uh housing units in ant Arbor that are going to house those people so there's definitely a a need for that and so I'm hoping um I think I had emailed both of you and council member dish um about that council member dish said that she would check with the city administrator I've yet to hear from her so hopefully maybe at the next meeting we can hear an update on what the status of those discussions might be and what they might be leading to thanks yeah council member Rina so that that's perhaps another good update that we can provide um yesterday we had our December planning session um and the final hour and a half two hours of that was a presentation from the University on their planning process um they did give us a bit of an overview of some of their plans um I probably can't speak too much to how much collaboration existed in going into developing their plan um but that was something that we um expressed or many of us expressed last night from the council table um and I do know we have this is not the first time they've engaged us on it so several of us were invited to a community leaders breakfast on this um several uh months ago or a couple of months ago um I know that they're kind of going through the community engagement process and including stops with us has been part of that um and they also did seem to commit last night to partnering with us on um energy aspects for example when pressed on working with OSI it sounds like those conversations are happening and I know that um administrator dhoney has been in convers ation with the university um one of the things that he also brought to admin was um some priorities for us to consider in his conversations with the university and so we're hoping to provide feedback to him in January on that um so conversations are definitely happening um I would say I think that there are always more opportunities for us to work more closely together um I'll let council member bre speak for herself but I know she and I both pressed for some additional University support for non-motorized transit in our conversation last night um and um I also to to the point about Workforce housing I think one of the questions that was raised last night by one of one of the colleagues was that um we would also like to understand the University's vision of growth in the future and whether or not they're planning for that because um we we also know that we would like for them not to continue gobbling up land in the in the city um and so one of the things I do appreciate about their plan is kind of a very intensive revisioning of North Campus um but also making sure that they're providing adequate housing for the students as they continue to grow as a university um because that obviously needs to be a top priority as well so I will stop talking now and let council member Briggs also speak thanks um just to add to that uh Workforce housing was something that was mentioned by the university um I expressed support for that there was actually a little bit of conversation around um whether or not that should be the scope of University um um in terms of thinking about housing I strongly support very much for the same reasons that you mentioned um commission mki um the the need for Workforce housing and um specifically reference the medical center in my comments as well um I would say I also pressed the university um to be thinking uh about um its connection with the community because it's very much a campus plan that seems to um be fairly insular in in nature um and things like active Recreation were mentioned were but there was in health and well-being but no ties to active transportation for example um and so you know that's just one one example but I think thinking about the growth of the university and and how that impacts um uh we rely on each other very much so so the university wants a strong community and we want to see a strong University and um we're going to be a lot more effective achieving our our shared goals if we're working together and thinking about the impacts of of um you know each other's planning efforts and Investments so I'm definitely reinforce that but I think there's going to be um a fair amount of need to continue to reinforce that cool any other comments from our council members no great okay so now I'm going to put Vice chair harp on the spot um um he had suggested perhaps a way of gathering and setting future topics for our body and I was wondering if he wanted to share about that and if he thinks I'm crazy then we can forget about it um thank you chair McKenna um I I shared a one of the chall one of the challenges of figuring figuring out priorities is is um the process of of figuring that out and and and getting those listed and then sort of how we identify and sort of relatively rank the outcomes and and I shared just a a sort of digital platform or tool that was developed at at uh Princeton University and can look it up I think it's called all our all ideas and it's it's very useful for helping to sort of um uh rank uh different sort of options and so I just posed that to um chairman Kenna and um and Joe is a possible uh way to uh both surface some of the priorities for the next year in terms of agenda topics um but also to help um sort of figure out which ones are coming to the top relative to others in a fairly lightweight way um that also might allow for the introduction of of new additional topics um either from this commission or or from elsewhere and and so uh I shared that with them just via email and as a as an option that we could explore uh during one of the commission meetings yeah it seems like um I think Joe can definitely send out the link to share with folks and maybe you can review over the next uh month or so it's kind of nice um it's sort of this dichotomy so you're given uh two options and um can kind of pick between them and let's say we we posted different topics for you know for agenda moving forward um there there's actually an example if you go to the website from plan NYC which is about um the question that you can just test out online right now is what do you think is better for creating a Greener greater New York City and it's like zoning requirements or parking minimums and so it's I think that's very pertinent for our use here um it's already being used in this way yeah yeah and and and so part of the way this work is we might compile a list of agenda items that have already been submitted um and topics um and and pre-fill those out um and then introduce it through some period to allow others to add ones and and the nice part about it is it just sort of updates the voting and so it's cumulative and and um it it moves pretty quickly and we can get a sense of that and that that'll help po entally help us have a sort of um prioritized list that we can use throughout the year um also to refer back to in a fairly ordered concrete way and we can Shuffle that sort of as timing and and um and needs Prevail great great so to that end let us know yes C bricks I love the idea I think it's also a good way to maybe bring voices um you know help to make it easier to to weigh in on different topics um I hope there's a way to move this forward it sounds like the way that it's structured it's um very individually um uh I'm just thinking the open meetings act I know this has come up in previous commissions like Google Docs or something that are very like commissions can't necessarily work on all at once because it's violation it doesn't sound like it's structured like that and so um we just have to be cognizant that the the work of the majority has to be seen by the public at large so um hopefully it's structured in a way that allows us to do that um kind of sounds like what you're talking about it would I think I think there's capacity to um make the results public and and we may be able to share a a nominal URL um that would make that public um as well so that people could see the outcomes and and the rankings and and see how those are I believe that that should be easily doable um but we Al obviously want to also explore yeah Council Rina yeah I I think staff can probably be helpful on this a little bit and making sure that everything's above board but um it's not I would I would just say it's not just about making sure that the public can see the outcome um because that it it would all need to it would all be foilable so they they would be able to see all of it anyway and we should make it all accessible but a decision couldn't be made or a majority of the body couldn't be working on something offline in a way that's not public because that would violate om so so that's just yeah there's a a slight difference there but I think it's important to note yeah great maybe we can get staff to to dig into the the how it functions exactly and maybe report back I can also help with that Joe so okay yeah we can look at it together and and maybe at our next meeting F that out okay let us move along um so before we move to our final opportunity for public comment I wanted to share that I made the executive decision that we would have a happy hour next month um and whatever happy Means to you uh we're just going to get together and we are going to meet at Argus on Liberty per Vice Sher Harps recommendation it's a nice little cozy spot I think it'll be good for us quiet enough to talk and it's not a bar um they have Kucha and of course beer on tap um and chai lattes and whatnot so is it's a nice spot they're open till 8 I believe so um let's meet at 5:30 um we're not going to talk any official business but we are just going to get together and perhaps meet each other for the first time in person okay I forgot to mention the date um January 17th on Wednesday um 5:30 to 8 that is what I decided if that doesn't work for everybody and there's an outcry we can change it but um I thought setting a date might be nice just to kind of set a Northstar for about month from now um it's it's midweek and um it's mid Monon so um yeah reach out to me or Joe if if that's an issue otherwise I will be there I know Gabe's gonna be there and um and we'll hope to meet you okay so we're move to Joe could Joe send out a meeting invitation so at least yeah I was just gonna say I will do that shortly that's great great thanks everyone okay we're going to move to our final opportunity for public comment um this is an opportunity to speak for up to 3 minutes if you're watching on CTN please call the number 5247 and enter the meeting ID 956 7876 this information is also displayed on the meeting agenda and video feed City staff will select callers that have raised their hand one by one using the last three digits of your phone number to electronically raise your hand to indicate your desire to speak please press star9 and you will hear an automated announcement indicating that the host is allowing you to speak and when speaking please move to a quiet area um and again say your name and address before beginning your comments is there anyone on the line Jo I don't currently have any hands raised but gonna give it 10 15 seconds or so not even after all that juicy discussion earlier all right um me hit the right button uh caller ending in 134 thanks Mr Lang and chairman Canna Ken Garber again yeah I wasn't going to comment but since chair McKenna seemed to invite um some kind of comment I decided to chime in one more time thank you for the opportunity um I was there at the uh city council work session last night and I want to thank commissioner Briggs for pressing the University of Michigan um fairly hard on their commitments um and their plans around things like housing and Transit land acquisition um future enrollment um you know I personally found the uf's responses vague non-committal evasive and um you know I think I agree with commissioner brgs said this is going to take more work um to get the kind of constructive action out of the U ofm that I think we need um or at least cooperation um on the discussion tonight on electrification I really like what uh Cambridge is doing uh and one of the things I most like is that they require energy disclosures from building owners so they can calculate emissions um you know for the regulatory purposes that were described we don't do that in N Arbor we have no idea what the emissions impact of our decisions are so I've been taking it upon myself to to make those calculations for uh individual projects I'm not the best qualified person to do it um but staff isn't and no one else is so um and so and I think we need that kind of information in order to make informed decisions let me give you an example um Mr Lang just mentioned the 217 solar installations this year uh giving us 1.8 megawatts of new solar um uh Power uh yeah I calculate that that will save 1,420 metric tons of annual emissions if it replaces um current dirty electricity or gas um but uh uh the uh project that city council will be voting on next Monday the second phase of the of the village uh will emit 620 tons from gas combustion now that doesn't take into account the fact that our electric supply currently is very dirty it assumes 100% renewable energy uh electric generation which is the city's goal for 2030 it also doesn't take into account reduced um uh automobile emissions from commutes that presumably will be reduced once people can relocate to an arbor but that just compensates for a fraction I guess my larger point is that um we're wiping out you know something like 44% of our solar gains of the year just with this one project on the face of it um so uh we really have to get at this problem of new construction um otherwise you know we're treading water at Bast and probably losing ground overall that's time so I'm sorry thank you thanks Ken um no further callers commission mki two comments um first of all we missed the report from the environmental commission and if I may I'll go ahead and give that now and then I have a quick comment to Mr garber's comments is that okay yes okay um so real quick I think the most important thing for uh our commission is that um chair Mitchell introduced a resolution in support of a phase 2 feasibility study um of municipalization um I believe uh that uh she contacted you chair McKenna and talked about that before it was introduced uh the status of that was that there were um some edits uh that were suggested and uh the resolution was tabled those edits are going to be worked in and um presumably reintroduced um at a future date that was something that was on her initiative she mentioned it to me I recommended that she talked to chair McKenna and so that's what the status of that is the two other uh points that were considered is we had a report from uh Vice chair Brown who is a PhD chemist about pasas um and why it's so concerning why it's so persistent um why it's bioaccumulative and why it's so toxic how it's been introduced into the environment and what the implications are and the other thing is um we had a discussion on input to council and policy recommendations um for um basically lobbying and things like that and that's something that we might want to do um here coming up as an agenda item um real briefly uh to um Mr garber's comments um the city does have a disclosure ordinance but the disclosure only applies to buildings that are already built and so there is no disclosure requirement for buildings that are proposed so that is maybe something that we should think about as a body in terms of a recommendation to council if they're going to require it after the fact when a building is built and uh really some of the infrastructure is going to be there for decades uh then maybe we should be thinking about whether there should be disclosure upfront so that there might be a sense of uh what that impact is going to be and what kind of interventions could be applied and what their impact might be those are the to C sinus thanks commissioner mki I love that idea I think um you know what I read from quinton's talk was that um the initial disclosure for new and existing buildings was really a a step on the path towards compliance with um you know Carbon emissions reductions and it's this you know we can't manage it until we measure it so um I would I would support that moving in that direction okay um let us talk briefly about items for our next agenda um we do have a long list and we're going to move to a process of hopefully refining it but does anyone have anything new that they'd like to share [Music] none all right um we're going to move to adjournment uh this was a very fantastic meeting thank you so much for your attention um I'm happy that we got to meet tonight um it is currently 8:03 p.m.