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[Music] turn good we're good Nikki we're good okay uh welcome I have 6:30 so we're going to go ahead and get started for those that are able if you wouldn't mind Rising for the Pledge of Allegiance Pledge of Al to the flag of the United States of America and to the Republic for it stands one nation God indivisible liy and justice for all okay we do have a quorum even though Mr Schultz is not with us so I will gavel us in and call the meeting to order um first business we are um going to elect new officers tonight and so I actually believe I need a motion to assign a temporary chairperson to conduct the meeting until that point so if I could ask my colleagues for a motion please I move that we appoint Mrs wion as the temporary chair Mr G second um can we vote on me as a temporary chair please all those in favor say I I all those opposed motion carries all right Dr Roberts thank you I'm going to jump back then to our mission vision and core values Mrs wien before we progress with the rest of the meeting so just a reminder to all that the vision for our school corporation is to be the choice to learn work and play our mission is we develop expert Learners by partnering with our community to invest in people and the six core beliefs that we uh work to follow we all can rise to the challenge of high expectations learning is most effective when we have Choice flexibility and see relevance we Thrive when our physical social and psychological needs are met our community and School District are stronger when we partner with one another we flourish because of the diversity and variability in our community our democracy and Democratic institutions are strengthened by Civic minded citizens and Mrs wam we have done this slide so uh public comments is next and just for all we moved public comments it didn't doesn't show up on the agenda but after some conversation we moved it to the beginning because technically by Statute public comments are supposed to be allowed before any vote is taken and we are voting on officers this evening and so I don't know if that's exactly what the legislature meant but we are just making sure to follow uh literally uh State Statute so um at this time I'll turn it back over to you Mrs won in terms of managing any public comments there are no public comments so we'll move on May maybe to ask I don't know Mike if this would be appropriate just because kind of a different thing and we typically don't have that if there is anybody who would like to make a comment in regards to anything and did not sign in given the movement of this to the beginning right before the vote for officers we could allow that I think to happen at this point okay we will move on so um so now we will move to election of officers so the way this works is a nomination for an officer does not require a second so if anyone would like to nominate an officer um we'll accept those now we will vote accordingly I would like to nominate Mrs wien for president in 2024 do we do them separately or do we we were going to do them we can do them separately so we'll do them separately thank you Mr Grims are there any other nominations for school board president okay we will go ahead and vote all those in favor of myself as continuing in president in 2024 please say I I I all those opposed motion carries uh nomination for vice president I make a motion that we nominate uh Richard dard as the vice president thank you Mr Bryant have a nomination for Mr Stenner any other nominations for vice president okay we'll move to vote all those in favor of Mr Stenner as vice president in 2024 please say I I all those opposed motion carries and nomination for secretary I would like like to nominate Todd Grimes to be secretary thank you Mr Nan any other nominations secretary okay um all those in favor of Mr Grimes continuing as secretary 2024 please say I I all those opposed motion carries thank you all School Board member reports Mr N I do not have a report okay Mr GRS yes just a couple quick things um from the school Foundation um the executive director Mrs Cunningham would like me to pass on um to students and parents that may be out there listening that there are about 20 student scholarships um and that um the applica or the the application procedure is now open with the deadline of March 1st again that's for student scholarships bcsf stars.org and then um also to any teachers out there that may be listening that uh teaching Awards will be will be coming up soon and um applications and nominations uh again will be coming up soon so keep an eye on your email and then quickly for legislative standpoint through the school boards Association uh today the legislative the short session began today just got underway um I've heard that their goal is to be done by March 8 they have a deadline of Actually March 14 and the goal is to finish a week early and from the school board association's perspective there's a prediction of about 150 um K through 12 bills to be proposed and again kind of following that same prediction about 20 or so of those of the 150 uh bills regarding K through2 education um will possibly become law that's it thank you Mr GMS Mr Stenner do you have any committee any updates Mr major yeah so from the Redevelopment commission standpoint we had a meeting but there was really nothing new from the last couple of meetings I've reported we did have a Health Trust meeting on Friday last week we kind of did a year in review uh we added to our reserves financials are strong and uh the it looks like we're trying to get a trip to the clinic that's going to be at Nexus Park um we're hoping I think it was is opening that I think February March time frame so we're getting really close with that and uh we had a really good meeting um I think we're going to hopefully if everything goes right be very well prepared earlier this year than years in the past similar to last year uh with our recommendations so hopefully we can do a good job trying to keep our cost low thank you Mr major Mr Bryant do you have any updates no okay and then just for um the benefit of the the folks here committee assignments will take place in the next meeting on January 22nd so you have to have an executive committee appointed to help um help that process of assignments Etc so so those will be here for discussion on the 22nd I believe okay cabinet reports M Dr Phillips do you have a clicker Dr Phillips you just want me to move it ahead for you no but I'll be pretty quick if you don't mind being clicking for for us it's okay appreciate it I'll do it all right good evening everyone uh this is the annual required Board of Finance report we're supposed to do before the the end of this month um and I'll be relatively brief it was all good news pretty much from a investment standpoint in 2023 with interest rates where they were um obviously better than the they they had been in the recent past uh two of the things that we're required to do is just review our investment policy and um reappoint the board of Finance officers which in bcsc have always been the board president and the board secretary um and then our investment uh our investment policy board policy 6144 allows us to invest uh Corporation dollars for up to two years in treasuries um Bank CDs and then money market accounts um we invested most of our our money sits um in the First Financial Bank and goes into sweep accounts into a money market account um every evening and during this year the the rate did not change during the course of the year it was just under 4% uh for the entirety of 2023 and that netted us uh just over just under $1.1 million just from the money market sweep account during the course of the of 2023 we also purchased treasuries in um multiple treasuries we were active as rates were were attractive we were active in the market in 2023 um and purchased and matured five different treasuries during during the course of that time one of those the extracurricular count treasury was actually purchased in 2022 but matured in March of 2023 so the total interest earned including that little bit of time frame in 2022 with the extracurricular account one uh treasury uh netted us just under $2 million in interest earned during this last year this slide shows you some history and you can see why over 3 million in in interest earned is significant for us the highest you know in the last um you know 13 14 years there uh was just about 1.3 million and so significant uh significant Improvement in the market if you're if you're um investing the next slide this this is actually Dr Roberts if you don't mind going back to that does anyone have any questions on just the Investments okay the next slide is also something the the um legislature introduced few years ago the distressed unit appeals board abbreviated is called duab and the uh State Statute requires that we cover this during the board of Finance report um the doab indicators are available at that link you can you can you can just Google duab and it will be the first hit that comes up but essentially they put in some metrics into place um to track Schools and be able to predict whether or not schools were going to or predicted to uh run into any financial trouble in the near future um it was a reaction to some specific communities that did have some school districts um run into some Financial issues the the problem with the indicators is that they're very much lagging uh you if you go on there now you'll you'll see 2020 um tw's data still and so it takes a long time before there's any meaningful data to see on the website um it's also difficult to com capture how complex the different pieces and parts of school Finance are um and just so that you know the the duab board does contact school districts well before they enter if they're if they're expected to have some trouble um and then work with you for a long period of time before any district is ever labeled as a distressed unit so we would tell you if we were ever in that situation but looking at the indicators and obviously our financial situation there's no concerns right now for BCS do you wish for me to hit that link or no only okay no we could go down a wormhole if we did that good uh this is uh the next item um the next item on the agenda for cabinet reports from me is the uh every semester we share with you our extracurricular account balances um that's also a statutory requirement um the since in 2022 and three it was the first time we've ever um as a district invested our ECA extracurricular account monies um so the the balances of the first two columns there July 1 2023 and the investment balances you add those two up in the end the um the total uh gain during the fall semester for schools was just about just over $200,000 which is usually what happens the fall is when uh schools are doing their fundraisers and bringing in money and the spring is when the money goes out so we would expect during this semester the balances to drop just a little bit any questions on the extracurricular account balances and then the last one I three um the 2024 bcs's portion of the property tax rate was just approved by the dgf uh last week and so we put this slide in here for you and you can see we tracked down again just a here we're we're um since the operating referendum was passed in 2020 affecting the rate in 21 each year for the last four years then our rate um has ticked down just a tad and the same thing again in 2024 uh we won't know what the average tax rate is for the state for a couple of months and then the next slide should look familiar to um as we've um been updating this one since 2019 since we started conversations about the operating referendum um and you can see when the operating ref referendum passed in 2020 go into 21 there um we told taxpayers when we ran that campaign that we would land on a tax rate right around a dollar one and keep it there and and we have and tracked down downward just a tad each year since then we also track um four different groups to compare ourselves to one is the state average of the School portion of the property tax rate and then the other three are districts that are around us geographically are similar to us from a budget standpoint and similar to us from assessed value standpoint and so it captures districts that are Urban rural most of them about 10 to 15,000 students in um you know in enrollment so similar to us in many ways in in each case we continue to remain lesser than each of those cohort groups that we compare ourselves to and I'll update this probably in the spring when all that data is available any questions on the 24 property tax rate just out curiosity Dr Phillips When comparing bcsc to those with a similar budget about how many corporations might that be in in each of these cases um I just took the five districts uh just above us when sorted by budget and the five districts just below us and so I I just took those 10 10 districts in some cases the districts are repeated in those two cohort groups the assessed value group and the budget group but I think it's only three that are the same the rest of them are are different thank you you're welcome Mr ster did you have a question as well thanks I was going to ask on the U uh short-term experience that we've had investing extracurricular funds um the interest earned is passed back to the extracurricular funds on a prata basis based on what they participated right correct thank you you Mr now I I don't know if I'm missing something on the chart but the at the end of the orange and the aqua it looks like a dollar five is higher than a doll7 thank you I will correct that okay Ma teachers good observation yeah I wonder how long that's been that way thank thanks thanks Mr n kind of wish I had seen that you can you can mark me off for that they're both they're both above us that's the important part teacher thank you okay I can maybe keep going on Mrs Wen so under cabinet reports we also had Neola policy revision recommendations I was not ready to have you approve this you spent a lot of time working on a couple of policies prior to our winter break and approved uh two of those on December the 8th I believe was our last meeting whatever that date was before winter break um and and so put these in a format for you to hopefully understand and read better so took took some time to to work back through those policies and just make sure they're easily understood by you so in your packet you can easily see I hope um what is being changed what's being recommended and so forth so this is just a reminder of of the policies that we still have that were uh recommended to was to update B based upon statutory language changes from last legislative session Mr Grimes referenced this legislative session and probably another 20 to 25 bills that that might pass that will impact education and after that whatever that number is we'll get some more recommendations but still catching up here a little bit from from last year so we have policy 1521 about personal background checks references mandatory reporting so that was sea 342 from a year ago just trying to bring our our language up to par there policy 2221 is mandatory curriculum again revised this one gets into the uh State Statute piece from h608 about not being able or allowed to provide instruction to a student in preer Garten through grade three on human sexuality um policy 2414 um also gets into that same topic from ha68 reproductive Health and Family Planning and human sexuality policy 2416 gets into student privacy and parental access to information that's hits the uh haca 1608 about parent notification regarding identification of students when they're looking to change names or change gender uh or change pronouns of from a gender standpoint and then also including information about the evaluation surveys personal analyses that we might put into a place as haa1 1447 with that one it just specifies that we have to the statute specifies we have to post the survey online and go through a process of getting permission to administer that those those instruments uh 201510 adoption of curricular materials you did Library materials at the last one uh this one basically just gets into the prohibiting the charges because now we do not have charges for curricular materials textbook adoption those kinds of things the corporation pays for that out of dollars received from the state of Indiana adjunct teachers if we would choose to go that route this has the same language from sea 342 about criminal history checks uh offenses that impact employment and so forth 3121 is the same thing from sea 342 um [Music] 322.0261 employee groups and we have three chapters basically under our policies of employee groups administrators uh staff that's covered under the collective bargaining agreement and then staff who aren't and so that makes up those three chapters and this here is again at Sea 342 9700 is relation to special interest groups and this just gets into again some things about uh what we have to do with the administration of personal analyses evaluations or surveys to students so some duplication in policies uh in some cases but that is the list of them again if you have any questions with what you have I'll take try to take those now or just reach back out to me and perhaps we can have these ready to go if you think we need to have another work session which has worked well I think for you as a board us as a as a school corporation then we could schedule that uh too but that's the list of those that are still um outstanding for us okay any discussion or questions from the team I've just got one quick comment and I would just like to say um thank you for the preparation of those in our board packet this time it uh the way they were presented was much much easier to sift through and make sense of than sometimes in the past so thank you very much you're welcome thanks for thanks for that um yeah it's it's a little bit hard to read uh with with as we go through the electronic piece with niola and try to replicate that and get it out to you so just reformatted it so maybe it was easier to to read and understand okay right Dr pH yeah don't look so surprised you're up uh I apologize these are just requests for approvals to reappoint myself as the corporation Tre Treasurer Paula beos as the deputy treasurer and then uh authorize us to continue to invest funds on behalf of the of the district and then also um the bonds that uh ensure both the treasurer Deputy Treasurer and then basically each of the school extracurricular treasurers and then essentially there's a umbrella that covers anyone in the district that handles cash that a group yeah and in the packet that you had you have had the list of those uh positions that have bonds and how much they were bonded um and so I would we would recommend Mrs Wen that we take a motion for uh each of those items a through D under number four I have a motion from the scene I move that we approve um number four letters a through D is presented by Dr Phillips second thank you Mr Nan all those in favor of approving number four items a through D please say I hi all those oppos say nay motion carries okay and we have establishment of board meetings remove remuneration and require notices um listed there so um I'm not going to even try to say that word again establish board REM ination is provided by law um $2,000 annually per DM $ $62 per meeting of a different Group which um an appointed leison is present um designated newspapers are qualify Publications in which public required notices I think the Republic is our partner for that and then we um set school board meeting dates January 23rd to July 31st 2025 of course if we do need to make any changes to those we we always give notice if if something comes up that requires those to move yeah thank you Mr W Maybe before um making a motion to to vote on those um I would just state by policy our wording is per anim and per DM and so that's why I've I've called those out specifically here um just with a number of meetings and so forth we're we're having to work through some just challenging stuff um we need to make sure we we Define regular meeting because by by just terminology regular session is like right now but then we have executive session we have strategic planning session we have work sessions and if if we want to include those all as regular meetings of the board then we just need to to to make sure we have that captured in our minutes um and then the $62 per meeting I think we were that language was pretty clear um in the resolution that we have or in the recommendation that was in your packet about a you know if if you're appointed to a different group within the community to serve as the boards liaison and you have that meeting that's $62 but per DM means per day and so if we have three meetings EXA uh Public Work session executive session and a regular session is that the $112 or or you know we just need to be clear on that so as we check claims and work through that reimbursement process um we're clear on that because we have had evenings where we've had three meetings but PDM is per day so we have just some interesting language I don't know Mike if there's any additional clarification there that we need but our policy says pm and and that's what we're trying to just work through here take all references for yes okay okay understood so you so you're recommending we at least look at the policy as a team and make sure we so we follow policy right so just for our minutes after this vote is is regular meeting a meeting of this board work session strategic planning session executive session regular session the word regular being used now um or is it responding to those are regular meetings and those other meetings are all part of that that other group but um when I when I talk with Mike about this if we have three meetings in an evening and it's per day then really it's saying even grouping those together that's basically $12 not 112 time three not or 62 * 3 right understand okay it's the PDM word that yeah as as we just need to get some clarification and be consistent for for everybody uh from the reimbursement standpoint okay and we need to do that now or that's something we need to discuss later you're ad policy okay and the follow question is you may have a day where you have a meeting but no reg meeting right so is thatt to you may have a strategic plan oh I understand I strategic planning session as an example that's one meeting um nothing else is happening before it or after it and is that does that mean regular for us we just have not defined that and need to put it in front of so Mike for today we could move forward with it as is written right per year per day say and then have further discussion and change this anytime right I'm just trying to think about the best way to get through this because yeah otherwise we really probably should sit and study this think about it and have a conversation around it because all meetings aren't equal right I mean we we have a 10 minute discussion about hiring someone that's different than sitting here for 3 or 4 hours hours so or a strategy session that might be three or four hours so I think you could you could probably move some stuff around up or down depending on how you're spending your time you are required to adopt the a policy at this point I you could go back and revise it that I ta check on um I would expect yeah maybe Mike in in regards to adopting the policy as stated as Jason indicated and then just clarifying the definition versus changing the policy it would just be a definition clarification in our minutes that could probably clean that clean that up um at at another date okay could could I ask a question here I don't necessarily understand all the the designation of the lingo but um if we changed regular meeting to bcsc Schoolboard meeting whether it's an executive session or a strategic plan those are all bcsc Schoolboard meetings is that correct I mean if if so I mean if we have two or three in one day it's pum so you're only paid for one of those and we I mean I think it would be very unusual unusual that we would have one of those very short meetings on a different day from our regular school board meeting yeah I I think if I'm I understand where Mr nelan is at so one one perspective is that if we we often have meetings in sequence some of them the public can attend some of them the camp for various reasons but if they're in sequence all in the same day we would call that 112 to capture all of it combined if there are meetings on different days you could claim the 112 if it is on a different day like next Tuesday for example we will have an executive session but if it's in one day it's one $112 for the entire day is that what you're yeah and I'm saying if we instead of regular meeting if we just said bcsc Schoolboard meeting that would cover I would think that would cover any of those it was still the stipulation if there's multiple on one day it's a per DM thing well what Mr Nan is saying does does make sense in that the hangup has been the terminology of regular meeting and how we classify meetings with those other terms if if it was changed to something like school board meeting and and where each of your are are asked to be there may or may not be able to but strategic planning session Public Work session um uh executive session and then regular session um that that could apply you had a yeah what I've assumed all along or my take on it has been a regular meeting being our scheduled 6:30 Schoolboard meeting that's it no executive session Public Work session um I've worked under the assumption those fall under the meeting of a different group and regular meeting only being meetings as this one now yeah I actually never understood how they fit so I turn in the meetings and don't put any any cost down because somebody else could figure that out but I don't disagree with you gu my opinion is we all have slightly different understanding of what these mean for tonight it might be easiest to move this forward and then continue discussion so that we all can put a definition next to these because you could say meetings of the board and it includes uh executive session strategic session regular school board meeting like now meetings of the board regardless how many per day you get $1 amount per day right I mean there's ways you can write it out in much more official terms but okay so in slightly different words I think you both said instead of regular meeting bcsc Schoolboard meeting could replace the word regular and someone could make a motion to at least change that on what we vote today and then we can throughout our other conversations clarify with one another how we're interpreting that is maybe a summary of your points um okay so that potentially being the case then should we pull a out for number five and vote on separately than B and C or can we just vote on it all making an amendment to letter A so so can I make a motion that we approve number five items a through C with the change in part A2 change regular to bcsc school board I think that's a motion I'm seeing nodding from our I heard a second before you call for a vote just making sure that we'll be approving the amendment first or approving all this as as a through C with exactly that change thought we approve the amendment first to be in I think last time that's how we got up I know I just contradicted my own request you did but how about how about you redo that motion Mr n 5 a only okay real quick do we do we have to vote on that motion or can he amend his motion I think we have to have a motion to approve this in second and then it's been seconded by Pat so I think we have to vote on it right okay so so can I make a motion to amend before we have a motion to adopt this is that yes yes okay so so let me change my motion I withdraw the other one so I would move that we um amend number five item A2 and strike the word regular and replace it with with bcsc school board thank you Mr Malon do I have a second a second thank you Mr Bryant again okay um we are going to vote on whether we amend 5 A2 from regular meeting to bcsc school board all those in favor say I I all those opposed say nay okay so now we've amended now I make the motion that we approve number five items a through see as written and amended thank you Mr n do I have a second second thank you Mr Bryant okay all those in favor of five approving five a through c as amended please say I I all those oppose say name motion carries thank you for that is helpful again just with the wording that we had your review of that and making an amendment to that um is is is helpful thank you Miss whe Dr Rob if we could if there's any possibility before we Circle back to how we're going to do this that we might check with the State Board of accounts and see if they have any opinion maybe any history with this kind of prum thank you sure thank you Mr s y okay that would take us uh into some other recommendations and Mr mver I think that we have had some public disclosures of conflict of interest and those have been reviewed reviewed they were included in your um in most of the cases I don't think they technically qualify as conflict of interest under the statute out of caution and transparency administrators and board members inally subm those for the have a motion to accept second accept okay thank you Mike have a motion from the board I move that we approve the items under number six regarding public disclosures of conflict of interest as presented by Mr mver second thank you Mr gson Mr major all those in favor I want to ask real quick so if my name is on one of them do I participate in the vote or do I withhold from the vote to approve or I think it would be I guess what may do is have the ones I know a number of them are for staff and and administrators perhaps all those separate have that as one vote and then have the ones that are board members separ okay so we need to amend the motion again Mr so real quick do we need to have a conflict of interest for a conflict of interest form I I think the reality of it is is so I have a conflict of interest for right so I'm going to agree that the conflict of interest that I provided to you that I have to sign after this is is okay so do we I mean that seems reasonable right I mean it's not like we're voting to pay ourselves pay Yeah well yeah yeah we kind of just did but but we didn't we didn't double the amount so um I do we do we need to change the vote the amend ites there is I don't think we've ever had any question on them I would just not want want there to be problem except evence because the reality is that for you all as board members you generally disclose those things on anything that might be related on the specific St from that specific um in my mind I don't think it's challenged so given suggestion okay so Mr mcgyver says we can proceed with the existing Motion in second if the team feels comfortable with that okay so the motion on the table that was seconded was to approve item six recommendations for public disclosures conflict of interest for staff administrators and board members all those in favor please say I I all those that poose say nay motion carries okay thank you for all that we'll now move into some more normal stuff than the reorganization work that we've just been doing uh these are requests for approval of the minutes of the executive session on December 11th and the regular school board meeting on December 11th field trips and professional leaves school fundraisers supplemental contracts as well as letter F is claims and payroll we had $1.1 million in claims for January 8th which is today and the payroll for December 8th through December 29th about $7.9 million and then the pre- runs for the month of December about $ 26.8 million and then we have additional pieces that are tied to reorganization we are asking for an appointment of Dr Roy good and Dr Jennifer Hartwell as school Physicians the reason for that is Dr good is going to be retiring so we'll have him finish out this school year and then Dr Hartwell has agreed to keep on going in that and so the dollars the the amounts though in the letter that you would have received are the same for each of them in terms of their work for us when we have a meeting or they need to participate in some work for us uh the appointment of Mr Mike mcyr as school attorney will'll continue with Mike resolution for a final 20 23 transfer from the education fund to the operations fund that's a typical one for us this time of year from Dr Phillips and a memorandum of agreement for a family engagement Grant Mrs sha was able to land a substantial amount of money for the corporation to uh engage more with our families within the community and lastly a resolution to participate in a class action social media litigation this is similar to the litigation that we uh pursued with juwel and Altria uh with the vaping situation and so we are joining other corporations across the state and nation in a similar one with just a lot of stuff with social media so asking for your approval of those items thank you Dr Roberts so is this where I asked for item a to be pulled out so I can make a um suggest a correction in the minutes last time yep so I would like item a pulled out separately so that I can talk about our correction okay good and I would move that we approve number seven letters b through J as presented by Dr robberts thank you Mr GMS do have a second second thank you Mr Nan any discussion yeah I I had a real quick question about I I didn't know if we could get a little bit of background on what so we've got a grant what are we going to first I don't know enough about how much and I don't know about what it is going to be providing sure yep Mr Chef is this on yeah um I believe that you uh saw at least the memor memorandum of um agreement agreement I think is what we called it rather than understanding it is up to $500,000 over five years so it's it's about $100,000 a year Federal grant funds um awarded to five corporations across the state so we'll be working at you know in a cohort with the insource Statewide family engagement Center Grant um or family engagement Center so this is a new initiative that hasn't been out there before so what exactly are we doing with it we're going to be learning that together um certainly it will can fund a new position and I think um our plans initially would be to really take a good audit of where we are now with our current state on how we're engaging our families um what opportunities we have to to together input and then get grounds get you know get our boots on the ground right away to get some new programming in place to engage those families we're currently not um serving in the best way that we could hopefully so it's nice it gives us a little extra time with those extra years but um it will be a development over that time um hopefully to be a model site across the state and in how we can um creatively and effectively meet the needs of our families and and improve our student outcomes yeah thank you yep any other questions appreciate Mr Major's question on that I it leads me to be able to um thank Mrs sha for hard work this is a grant uh that came out quickly um we know that family engagement is extremely important as that extra leg in the chair that uh um we we we don't always have a lot of sphere of influence or or or opportunities to to help with that and this provides another way for the school to engage we had to turn it around quickly and the answer that we had received it was back quickly so um Mrs Chef indicated the possibility of a family engagement coordinator so a position that could uh work through that it also provides opportunities for money for incentives for participation um so you know it did something as simple as as a gift card um for for a meal for somebody who may choose to participate in some Workshop or session or something like that that we might do so I think a variety of things and we can get Innovative through it but this does go through 2028 Megan yeah through 2028 so some time to to get started on it and get through it and and see how we can benefit our our community overall good and I I've got a question I don't know if it might be for Dr Phillips or Dr pleek and under letter D um the number of claims teachers subbing for teachers and I don't I don't know exactly how to pose this question but might you have an idea of how many sub Jobs go unfilled across the corporation on any given day I don't know it can high 50 you think I'm trying to think I didn't look at it in the month of December because usually that ticks up a little bit so I think our most you said unfilled right so unfilled probably under 20 uh would be an unfilled not a typical day that'd be more like a Friday or a Monday would tend to be more absences on those days um but there are requests for Subs anywhere from the range of 50 I think our highest so far has been like low 9s um for a day of needing Subs so usually the morning starts out higher than when our sub coordinator gets here she's quickly getting those and getting them filled as much as possible so the ones that are left at that time are the ones we ask teachers to cover and pay them um the stien and I know that's obviously not just a bcsc concern it's a Statewide you know concern obviously lack of Subs just like a lack of teachers do do any buildings have permanent Subs well what I can tell you though in answering that question that was more of a an average on on a bad day so there are days also Physicians are filling so there are some we're not lacking any of them we currently employ for four permanent Subs in the corporation and so in the morning when the sub coordinator gets here they get their assignment every morning of where to report to and it's usually the place that may have the most open positions is where she chooses to send them to to try to make a little bit more balanc throughout the day thank you yeah I Todd I had noticed that as well um I had a conversation with somebody I can't remember who it was right now it was probably about a month ago and they had mentioned that other school corporations use their bus drivers to support a sub so they'll drive the bus in the morning and then they may not have anything in between pick up and then drop off in the afternoon so that might be because I I've seen this has been repeat as well Lots I mean probably what 60% % of that list is Teachers subbing for teachers right and so anytime they're subbing for another teacher they're out of their classroom so there's there's some concerns that um I've had where you know how do we keep a teacher in their classroom how do we get support and we already hire bus drivers is there a way that any of them might want to utilize their time in between more morning and afternoon to support we do currently um Dr Bosman would know we do currently have a couple of them that do sub for us on occasion begin we have to pay attention to ours work and because they're completely contract all and 20 hours a week so we have to be cautious of how much how many hours and days that they do SUB throughout the day um but Mr major one thing that you mentioned is it's pulling teachers out of their classrooms if they are they're giving up their prep time to do so so they're giving up their planning time they're not being pulled from a classroom with students to go cover another classroom for students so just making sure that that is clear so we're not leaving children unattended in a room or with somebody else thank you thank you okay I'm just going to go on record saying I appreciate Mr Michael mcer and I'm glad you're on the list and gonna stay with us another your mik okay so I have a motion for S um B through J it was seconded um all those in favor please say I I I all those opposed say nay motion carries okay Mr Nan um in the minutes from last meeting in reference to um policy 9130 what it says in the minutes is Mr Grimes made a motion to strike letter J from the draft policy 9130 and it never says we actually passed the policy so I would suggest that we change that to to um Mr Grimes made a motion to pass policy 9130 striking letter J and then the rest is correct just clear right if you could just repeat that one more time Mr Nan so we can capture that to change it from um he made a motion to strike letter J to he made a motion to pass policy 9130 striking letter J good yeah check yeah okay thank you Mr Nan do I have a second second thank you um I'll this just be the amendment first voting on the amendment first just want to clarify that am question the minutes it is an amendment to the minutes yes thank you for clarify okay all those in favor of approving the amendment to minutes from last board meeting please say I I I all those opposed say nay okay now I need to have a motion to so now I would move that we that we approve um item number seven item a the minutes to the executive session and the last regular school board meeting as amended second thank you so uh motion to approve 7A as amended please say I I I all those who oppose say nay motion carries thank you Dr ple I request approval of the HR recommendations as presented this evening and in total there were five one retirement two resignations and two appointments thank you Dr ple I move that we approve the HR recommendations as presented by Dr ple so again thank you Mr grahames and Mr Majors all those in favor of approving HR recommendations please say I I all those opposed say n motion carries and I have an additional HR recommendation that I would like to approve this evening thank you Dr ple and I would move that we approve the additional HR recommendation as presented by Dr plee I second Mr Grimes and Mr Nan all those in favor of approving the additional HR recommendation please say I I I all those opposed say nay motion carries thank you board input and review I will start with you you Mr Bryant I just say congratulations to our new officers thank you Mr Bryant appreciate that Mr major yeah I just want to wish everybody uh well I wanted to say I hope everybody had a wonderful Christmas and that everybody was able to safely bring in the New Year wanted to acknowledge that uh there's about 5 months left of school and that I wish all the best for all the seniors with their efforts to complete the senior projects and close out the requirements for graduation and I also want to wish the best to all the athletic teams that are nearing the end of their winter seasons and ensure that uh yall keep working hard uh to do the best in the sectionals and Beyond so um teachers you're about five months to summer break so um the countdown is on thank you Mr major I appreciate the input of my colleagues I've got nothing to add okay thank you I'm okay Mr Grims H just looking forward to a new exciting productive uh calendar year thank you um couple things first congratulations and thank you to the officers of the board um a couple meetings ago we had a presentation on book buddies and today was my first day as a book buddy volunteer at Schmidt and it was a great experience but it's also a very well-run program I mean they make it very easy for volunteers to who might not be a reading expert to come in and help students with their with their reading so commendations to the whole program um and then I have a plus Delta the the plus um Mr Grimes already mentioned the change in the format for the policy review was absolutely tremendous and I um Dr Roberts thank you for what whatever part you did on the extra work to make that but it made them much easier to figure out what's going and what's coming and um and so thank you um the Delta is that our well several meetings ago we adopted policy 131.0 about adopting policies and um and and I acknowledge that it takes time to implement new processes but part of that process is it's the policy says um that the proposed policies would be posted publicly um available on the corporation website at least 14 days prior to the first reading this posting will include um a so I can't read my own writing here a solution um that allows such as Google forms that allows for the public to submit comments to the board virtually um so I we haven't done that yet and I know it takes time to implement something like that but I think that will help in the future with our public engagement and transparency around policy changes thank you Mr n thank you okay if I could add just something real quick uh the month of January is School Board appreciation month and so just want to make sure that everybody is aware of that be helpful to maybe get some messages to our board members for their great work we you saw the conversation or listen to the conversation about money these individuals aren't making a ton of money by by doing this job they're they're basically volunteering their time to to try to do what's best for our students so thank you school board members and hopefully uh you get some recognition thank you very much that was sweet okay our next meeting is um we are going to have an executive session next Tuesday um so that will not be open to the public those are typically matters of personnel um which is why those are not open to the public so that will be next Tuesday for the board 5:30 and then our next regular school board meeting is on January 22nd um at 6:30 p.m.

thank you madam president Dr Smith members of the board tonight um at our public hearing we have Hannah Clint dinning here from Barnes & thornberg with us this is the next step in our process that we've been going through over the last couple of months for our 2023 to 26 facilities transformation long-term facilities Improvement and buses and Equipment Acquisitions project and so at this time I just turned it over to Hannah to explain a little more about where we're at tonight thank you the public hearing is open and do we have any comments or questions from the public this evening seeing No Hands hearing no comments we'll close out this public hearing thank you now um we'll call to order our work session and the first um item on our work session is the reorganization of the board the board is required to reorganize um by electing officers for each coming year and it um these officers will be elected to serve from January 9th continuing until January 8th 2024 or until the next officers are elected um do we have nominations for president of the board Madame President I nominate Wendy must for president do we have other nominations do we have a second okay um I all those in favor of myself as president I I I um any opposed okay thanks okay great uh vice president do we have nominations for vice president second did you second or second thank you thank you um are there other nominations for vice president okay all those in favor of Miss Norman being our vice president president I I opposed um and now I'm asking for nominations for secretary I nominate Crystal Pucket second oh second sorry okay okay okay um all those in favor uh if there are no other nominations all those in favor of Crystal Pucket being secretary i i i any opposed okay thank you we have our we have our slate of officers um now we will appoint the financial leadership team and again um we'd like to appoint Matt miles Chief Financial Officer purchasing agent and treasurer of the district and uh Mr Renee Hull Deputy Treasurer so we have appointed our financial leadership team um and now we will appoint committee members uh on the Lawrence Township Foundation board uh Miss Norman will you continue I will as our representative and also I want it to want to be clear that Mart Lawrence is also on the foundation board and between the two of them they will be giving our up our monthly updates um uh and also Miss Lawrence will you continue as our leaone to the Indiana School Board Association sure you know bringing it to our attention we don't all see every email so bringing those things to our attention is important they do have good programming and it is helpful um and I would also like to appoint Miss Crystal Pucket uh again to Lawrence Parks and Recreation board that it's fine with you okay um we have two other appointments that the superintendent um the superintendent appoints and by the way these appointments are part of our are bylaws the that's why we have these specific committees and um so and why we don't have other committees these are our committees through through our bylaws Dr Smith thank you madam president members of the [Music] board Miss Don as our board policy leader we call on you to lead again so we ask that you be appointed to work very closely with my chief of Support Services Dr Tim harshbarger Tim raise your hand for the public to take on this most important task that the board of education has in creating its policy and tied to that is our work with the state legislature we have our legislative committee the public needs to see that all five of our board members will serve on that committee as it's very important for us to work closely with our local legislators as well as state legislators across the state of Indiana to make sure that we do what's right on behalf of our children remember public that the majority of our public funds we receive come from our state legislature so we spend a lot of time lobbying and speaking with our legislature so those are the appointments thank you Dr Smith and I I would also like to thank you very much because under your leadership uh we have broadened our conversations with our legislators and there are too many meetings for um one person to meet and it's much more helpful that we all meet with legislators so thank you for that leadership okay thank you board for uh the reorganization um now we'll have a blue ribbon update Mr Smith oh sorry Madame President Dr Smith members of the board as we pull up the PowerPoint here starting with LC on the first picture is said the turf has been slowed down due to weather it's all ready to go uh you can see a picture of the stone being laid for the baseball stadium next slide is soccer stadium continues on and the concession that will feed both uh the soccer and the baseball area the new pool uh the Deep oil has been poured the sides are being poured now and they're working their way out of the pool and of course the inside of the building continues on likewise locker rooms hallways Ln front edition steel has started going up so the East wall of the Fieldhouse uh has been completed and that addition will continue to move forward LM Plaza is moving forward we'll put the storefront glass and doors in uh starting this week uh the old pool the floor has been laid so that pool has been filled in concrete was poured last week uh again to make that a multipurpose facility uh concession stand out at the softball and baseball continue on as well as a lighting around the new parking area uh out there World lit this is a twostory air eight or nine classrooms we are finishing them up they need two classrooms to start school tomorrow they have those Furniture in place and they will continue to move into the rest of the spots as we move forward those are Middle School the auditorium uh all concrete and blocks have been laid uh utilities now are going in restrooms uh electrical and Lighting uh we're moving in some to some new areas renovation we demoed the LGI room and the next slide shows six more classrooms that have been demoed for further renovation um the Special Needs Bus drop uh is prepped and ready to go and we'll be utilized this semester for our special needs V Creek Valley uh sidewalks uh along the uh uh building as well as out at the new soccer area uh they will be starting the fencing around that soccer area uh as the weather permits main office we moved into two more areas of renovation of the main office been demoed and starting to put back together uh in the 700 space we're moving around the building so more classroom SP in the center and two more classrooms under uh renovation as we speak just more of that renovation LCC here uh not much work going on it's outside so as the weather permits they will continue on uh with the tennis courts uh as well as landscaping and Roofing and the new lecc is out to bid and we're hoping to have um Awards coming to the board February 16th great thank you board questions for Mr Smith about Blue Ribbon okay thank you um next we move on to uh Mr Dr gag line I'm sorry request for RFP for student devices thank you question questions for Dr gagin yes so my assumption is that the device then is with the child from the time they were in they have a device in elementary then they get one in middle and then they get one in high school correct and so I've not seen anything about the disposal of property can you explain a little bit about the computers um the laptops Chromebooks that are no longer utilized the disposal process and if members of the public have the ability to obtain those devices so how is that uh how is that communicated to families is there a way that potentially we could make that more accessible to families I know with the price of devices and knowing that some families might like to have something in their house for a younger sibling or um something of that nature I think it' just be nice and also being transparent in terms of um what we're doing and the way that they can obtain those perfect thank you thank you for those questions Miss D I had a question um thank you Mr gagin uh the additional devices are those part of the program where families um purchase an insurance policy in case the uh Chromebook is damaged Beyond repair okay so that's where they come from okay I just wanted to clarify thank you oh okay thank you thank you appreciate that um that takes us that does bring us to our action items already um Mr miles the approval of the amendment to lease yes thank you madam president members of the board Dr Smith at this time I recommend that the board approve the amendment to lease additional Appropriations as submitted so moved second properly moved and seconded do we have any further questions about that um all in favor I any opposed great uh and then Mr gag line Dr gag line again twice Dr gag line the approval of the request for the RFP so moved second properly moved and seconded any questions all is all those in favor I any opposed okay got that um Miss Johnson Madame President Dr Smith and members of the board approval is sought for the Personnel reports for January 8th 2024 um is there a motion to approve the Personnel report second properly moved in second and any question about the Personnel report all those in favor of approving the Personnel report I I I any opposed we've approved the Personnel reports and this um brings us to our board comments already um Miss Dunn it's a new year it is a new year and all I would just like to First acknowledge I think we have some parents that are in the audience and it's great to see parent participation at our board meetings um usually we don't have many folks here and so um love to see active participation by members of the public so thank you for being here this evening I also would just like to say I can't believe it's been a year and I appreciate serving this community and our students and staff and working alongside of each of you looking forward to an exciting New Year and all the that's yet to come I believe The Best Is Yet To Come for our Township it's not exactly one year because uh January 9th last year was when we were all sworn into office I know this date quite well because it is mavis's birthday our third child um is January 9th so we're we're one day shy of the full year but um we're excited to to send her back to school as a birthday present for all of us uh no you I I would second uh what Miss Dunn said about having members of the community here uh I you know I have some suspicion why you all are in the audience and I just want to say um having an Engaged group of individuals is how change is made and I'm grateful to see multiple voices present at our board meetings and I want to continue to encourage you to come and attend these meetings um and when appropriate make your voice heard so thank you all for attending M Norman um again I second what you guys say um just happy New Year everyone I hope everyone was able to rest and recharge a little um going into the new semester and as a parent we love our kids but we're ready to send them back so um Good Luck as the week starts up and um I will hope that we have decent weather Miss pcket second everything that everyone to say I second all that has been said and I welcome everybody back for H another New Year um thank you for this first year Miss stun and Miss Lawrence um when we when we when we bring new board members onto the team it it helps us grow we thank you for that and um I look forward to another year with you all um and not having Elementary AED children tomorrow's school day what so happy and safe school days for all of our children thank you Mr Dr Smith uh Happy New Year everyone and with the new year Dr nesbeth basketball's in season County tournament go to the microphone and give us an update got a little bit of a change we want to put on the board record uh where we're going to be located tomorrow for the county tournament for boys have right um everyone our um next public board meeting is um is Monday January 22nd at 7 pm and um we hope to see you all there thank you for being here this evening with us is there a motion to adjourn so move second we are adjourned thank you

right here y oh everyone have a good night with that I will end today's meeting

let's begin the meeting it's currently 602 my name is CLA M Kenna I'm the chair of the an arber energy commission as chair I'm calling this meeting to order and I'm participating from an Arbor welcome to January 9th the first meeting of the year uh the electronic meeting of the energy commission we will conduct this meeting like in-person meetings Commissioners during roll call please indicate your current location also during the meeting please remain on camera just as you would be visible during inperson meetings and finally mute your microphone when not speaking public comment will be via telephone only to speak during any of the public comment opportunities please call one of the following two toll numbers 877 853 or8 78899 and enter the meeting ID 8718 7876 on your phone this information is also available on the publish agenda in the Public Notices section of the city website and on the broadcast of this meeting on CTN Channel 16 AT&T channel 99 and of course online at a2gov.org Joe would you please read the land acknowledgement for us yep um I acknowledge that the land the city of an Harbor occupies is the ancestral traditional and contemporary lands of Ana shab including Odawa Ojo and bod wadm and W and peoples I further acknowledge that our city stands like almost all property in the United States on lands obtained generally in unconscious ways from indigenous peoples The Taking of this land was formalized by the Treaty of Detroit in 1807 knowing where we live work study and recreate does not change the past but a thorough understanding of the ongoing consequences of this past can Empower us in our work to create a future that supports human flourishing and justice for all individuals thank you and can you please take the role yep um I've heard from uh commissioner sendra and commissioner coven Garcia as well as council member Adena will be unable to make it um as always if you can say where you are at um as you're saying your president um commissioner burkowitz an arbor council member Briggs here an an arbor commissioner Hans here an an arbor Vice chair harp presid here in an arbor commissioner 11 here and an arbor chair McKenna here in an arbor uh commissioner mki here and N aror commissioner overp here and an arbor commissioner Smith here in an arbor and commissioner zlan here in an arbor chair you got a quum thank you we have 10 members present today okay so we're going to move towards the approval of the agenda do I have a motion to approve the agenda as posted and a second thank you commissioner pack and commissioner mki great uh Commissioners please raise your hand if you'd like to propose any changes to the agenda as posted okay seeing No Hands raised um all those in favor of approving the agenda as posted please raise your hand and say I I okay fantastic uh a unanimous vote to approve the agenda so we'll move on to approving the minutes is there a motion to approve the minutes as posted so moved commissioner mki and a second second thanks commissioner btz and uh so sorry um please uh commercial please raise your hand if you'd like to Pro uh propose any changes to the meeting minutes okay seeing No Hands raised we'll move to uh approving the minutes please raise your hand and say I if you'd like to approve the minutes it's posted I unanimous approval thank you uh the minutes are approved all right we'll move to our first opportunity for public comment so if you're watching on CTN please call Triple 0099 or 877 853 5247 and enter the meeting ID 956 8718 7876 this information is also displayed on the meeting agenda and video feed city of Staff will select callers who have raised their hand one by one using the last three digits of your phone number when speaking please move to a quiet area unmute any background sounds please set your name and address at the beginning of your comments and this is always an opportunity to comment for up to three minutes Joe do we have anyone on the line no hands raised so going to give it 10 15 seconds just in case all right no one at this time great we will move on to our next agenda item which is commission business we have some exciting business today we're going to be discussing um rather in-depth our um agenda items agenda topics that we've gathered over the last year plus um there's some just a really great list um that that we've amassed from lots of um input from you all um Vice chair harp has taken the initiative to kind of um show us uh a new way that we might engage on um discussing these topics and um there was a a list posted with the agenda of an initial list of topics that um has been um kind of additionally um kind of reviewed and and improved by um Vice chair harp so Vice chair harp would you like to take it away sure hi everyone um what what we thought we'd do today is is compile the list of items that um were submitted over the last course of the last few meetings and over the last year um as well as we've we've collected those um as well as some of the agenda items that uh came at this year this time last year um and looking ahead that we might not have folded into uh list currently and um Joe's take taken um done some work also to add in uh some some agenda items they came through today and what I tried to do um just really quickly within the last few hours is try to compile them and build out a list and and what we're going to try to do is have a a conversation just about the individual agenda items so that we can get clarity around what each one of those consist of um but I've also gone through and I've you'll see the list I've perhaps shortened it from uh to some extent ENT um to keep it within 140 characters um for around some of the topics and the way they're framed um it's it'll also be an opportunity for all of you to submit additional ones as as it might might jog but what I've tried to do is I've um tried to bundle them together a little bit around uh like sort of topic areas or domain areas also to help us um identify uh some synergies there we note that a lot of these items are um uh over lap with others but what what we've done is we've built these out into a platform that we brought up in last months meeting um to try to get some initial prioritization or understanding around the relative rankings of these topics uh some of the topics might be at different scales or levels of detail um and and so um but we just wanted to get you take this opportunity not only to introduce them but also give everyone an opportunity to sort of rank those and we'll share I'll share the URL for that as as we move through the the discussion a little bit more um and what we'll I think what we'll do is after we've had a chance for discussion and talk through some of these I'll share the URL and we'll give people an opportunity to start uh ranking those and we'll and you you should be able to move through them fairly quickly and by the end of the meeting we'll have a an opportunity just to look at a sort of uh instant summary list of sort of where we landed um and an opportunity to sort of ask any any follow-up questions um any clarifications or questions about that sort of as it stands and and I can I'll just go through and I'll start uh sharing my screen in a little bit I've I've put some slides together with just all the topics to help us walk through um whoever might want to add some insight or clarify what those topics consist of okay uh give me just one second I will try to as best I can um share my screen and see if we can't fig out which window okay cool just making there we go so just to give you a quick highle overview of the way that I've initially bundled these so you have a have a sense um there's there's probably about a half a dozen different ways to slice um all the topics but I just went through sort of fairly quickly and and put them into these um sort of five categories uh in the way that they popped up but just to give you an overview of what that looks like um any any questions about that I'll just jump to the first one and and these were uh in that first category um and I think I'm able to speak to I think the first one which I think commissioner overc uh discussed uh presenting a recent presentation on global climate the second one I know came from last year's uh list of compiled items and I think this was a sort of somewhat catchall for for a variety of different um things that might come up um but it was also pres presentations on climate mitigation strategies resilience and challenges regionally but also here in an AR any questions or clarifications on that or perhaps more detail should we maybe read them off um just for a little bit of animated just to animate it a little bit and then there may some capacity to respond read off the individual items themselves I that would or or or go through the whole the whole list um actually I think go through the whole list okay um second uh broadly in the category of incent incentives and Technologies for shifting energy demand um some of these relate to the specific resolution so assessing feasibility of a carbon impact user fee for new construction and existing buildings as Pro proposed in resolution 23-15 21 uh presentation from the city administrator supporting AR efforts to increase emissions reductions per resolution um the Michigan building edery code updates and emerging issues this is something that's that's um currently before the uh state of Michigan office of Licensing and Regulatory Affairs and it's been pending for a while um I know there's been some recent updates about potential updates on that but um uh insights from commercial multif family building energy and water benchmarking including possible necessary actions and policy changes options and examples for the city to use marginal emissions em missional and automated emissions reductions to displace fossil fuel demand this is something that we have potentially a um uh a group to share some more insight around at the March meeting um collaborating to develop proposals for policies carrots and sticks to drive all electric Lo CO2 and energy efficient construction and then the inflation reduction act presentations whether it's around Financial impacts and options as a result of that various tax incentives around weatherization um a different Technologies and then also broadly about Communications and adoption would anyone like to add add or clarify any of these I do have one question comment go ahead um so just um point of kind of where we're at in the process Council had adopted a resolution last year looking it was supposed to be we were supposed to have a memo back from City administrator and staff around um potential incentives we've not yet received that um Council has um a couple of us that co-sponsored that have um put an inquiry into staff as to understanding when that's coming but I would anticipate that that um is coming fairly soon that it was just um something that they couldn't wrap up by the end of the year so um but in terms of kind of the presentation from the city administrator and sometimes it's that's may just be um fill in language the city of administrator would probably not be the best person to be providing a um a presentation to us on that subject um we often direct the city administrator to do things but um you know they they then assign it to relevant staff so um maybe there's another um staff member from planning or even from OSI as they've kind of developed this this um um this list of potential incentives that we might be able to discuss but just heads up on that one and hopefully we'll have a you know something that we can respond react to think about digest and then might have some questions um sometime soon thank you commissioner mski yes thank you um I went this afternoon I went through the uh 820 report all the different strategies and plans and there are a number of mentions of bulk by programs um the only one that I'm familiar with is the solarized program um and I don't know officially if that includes storage but there's other mentions of bulk bu programs um related to specifically storage EVS appliances and Energy Efficiency measures and things like that I'm wondering if we might at some point in time um get a report on plans related to those uh and possibly any others that are in the works or um obstacles to those and what we might be bble to contribute in terms of overcoming those obstacles thank you great I think we can uh add that to our OSI section I took a note so we can we can revisit it when we get there I believe it's the last section that right go ahead yeah and and what I might say as a as a point of how we might proceeded around this too um they'll there're also through the through the platform which I'll present in just a a second and maybe maybe I should just do that now so you can have a sense of where this is going um really really quickly um what what I've done is I've preceded all of the topics into this um into this platform and you can the the URL is all our ideas Al l l o r i d.org o RG and the this and it's Capital A2 ec24 so it's A2 EC 24 and what it's going to ask us to do is basically um choose between between two different um agenda items and it's just and um it's entirely reasonable to go through and and and start um uh voting and we'll talk through the the rest of the topics too and and get questions and clarifications but you'll see also at the bottom There's an opportunity to add your own idea so if during this conversation um now that you have the URL you'd like to add um an additional topic this could be an opportunity it's probably important to both verb you know share that with with the group verbally while also adding it so that they it's it's highlighted and people have a mental note of that but that will automatically incorporate that into the voting and the ranking and it'll immediately be updated you can vote as much as you want with this for folks who are playing along at home um there can also uh grab the URL and and participate in this as well um and it it will um feed all that back in and we'll we'll get a sort of preliminary ranking once once we're done with that yeah and as we're seeing this on the screen you know it becomes apparent that it's a lot of words and you know there are some technical phrases in here and so I think that's the point of us going through these items together so um if there are any questions about specific vocabulary or concepts um you know it would be great to talk about them together before we get we unleash ourselves on this uh really cool platform um but of course we can also you know unmute yourself well I think there's going to be a period when we're going to do this together tonight so there's also the opportunity to you know unmute yourself and and ask a question as well so kind of two opportunities to like get clarification on the options uh yes rest your heart um just one clarification that I was um looking for was the the item about the insights from commercial and multif family building energy and water benchmarking including possibly uh and I'm not sure who who who submitted that but I was I was just curious about what that was or what that entailed I'm not sure if we' discussed that before something that that I submitted um there is a an ordinance that city council passed uh roughly a year and a half ago uh that requires buildings of a that meet a particular size threshold where that threshold decreases over time um to report their energy um usage and I think also their water usage and um a summary of that was supposed to be posted um or made available for for the public starting actually December 2022 or for essentially for 2022 and then again for 2023 and so the question is uh or the the idea is what what does that benchmarking information look like what is and then what is it telling us and what that might mean in terms of necessary actions or policy changes um that might be appropriate based on that does that make sense to everybody okay thanks thank you that's helpful one other note that I might share also in partial response to um council member brig's comments earlier is that while the specific topic may show up still in in the list with City administrator I think we're also partially assuming that there may be some clarification and further refinement of all these and the particulars as we as we um move through and to to um actually put them on the agenda and refine the conversation other questions around around the incentives or techn uh around this this particular set of topics that people might have questions about okay um oops actually I have one other comment if I may I think it fits in this group um there was also an action in the a20 plan that called for the establishment of a loone loss Reserve um with uh a contribution or basically I I assume like a revolving energy fund kind of a thing um where um the city was to seed that or I I assume the city or potentially some other funer with a million dollars that then could then be used to drive um energy um reduction um I don't know what the status of that is I mean that might be um a 30- second report it might be um a full agenda item uh but that seems to fit in this grouping of energy demand related issues I I think that's something we maybe need to decide at the end maybe with even input from Joe is are some of these just simply a a brief update from OSI in a meeting or are they a full agenda item thanks that's all yeah I think we can figure that out especially once we have it looked through see um yeah and I know there's various like for that one for instance I don't know specifics but I mean Michigan saves has a lan loss reserve and that's part of it so I like I said I have to look into more what Falls where but as an example that is a thing that does exist um but yeah point taken we'll look through and see what those would be and commissioner Mery if you if you don't mind adding that and also the one you had mentioned about the solariz and storage um and bulk by programs that would be that would be great this group just had to do with cooperation uh nomally with other key institutions and agencies um whether that was with the nbor transit authority and uh decarbonization Transit updates including comparisons with other similar agencies but also with uvm's Fleet um looking at presentation on U ofm sustainability strategy and other areas of cooperation with the city this this came up I believe at the last at the last meeting um and also around the campus planning updates that involved with other entities updates on DT infrastructure projects and impacts on reliability um and and oversight uh and then how DT plans to incorporate distributed energy resources and then also Michigan Public Service Commission Representatives sharing info potentially about electric utility regulation and DT oversight and then uh Michigan State clean energy mandates and impacts and opportunities for to zero goals chair than um the third and fourth items um are they separate for a reason I know I added some of these but do we which maybe goes for a larger question or like um knowing that we may have communication or contact with maybe one or multiple Departments of a certain institution um and that could go for U of them and also DTE do we imagine these could be combined or is there specifically do we know that for instance like they would be coming from two different parties a DTE I would IMA I would imagine for the sake of the agenda and the commission that we would try to combine topics where possible and if there were speakers who were able to speak to multiple topics I think we're you know I think the goal of this was largely about us trying to you know find the you know the ones that really Rose to the top that we were trying to um right prune off and and if can pull them together particularly and find synergies many of these are related Joe yeah and I I think for those specific ones it was like one is like a representative from DTE who'd be presenting kind of in line with um some of the other resolutions that have passed that are having them come and present and then the other one's Michigan Public Service Commission itself so again could be combined could be separate depending on um yeah how that feels commissioner mki I would support that I mean I think basically those fall under the umbrella of grid enhancements um and you know those enhancements include being able to provide um sufficient Supply where there's um existing and new demand through electrification of buildings through electrification of trans Transportation Etc but also the ability to um accommodate um new deers that are coming online so I I I don't know I don't know that those are handled separately um within DTE but it seems to me that they sort of fall under that bigger umbrella so I would I would support that combination other clarifications or questions comments okay moving on um review of the energy options analysis report recommendations and changes to the draft version um hosting presentations on developing F and finalizing proposals and improving resolutions if appropriate for support for micro District geothermal and then presentations and finalizing a course forward including any resolution for solar on a city own that bill commission Mery I just wanted to make sure uh that the first point um would include um the seu I mean the report talks about the seu and other options um but um we've had you know reports and discussions about the seu going back several years um so hopefully parenthetically that that would be included under that first genda point is that a correct assumption good thanks I'll try to make notes Here Also about um as as Folk and just going back to the previous one it was it was it was it was these two that were supposed to be combined was that accurate okay y um they may show up separately but I'm going to um just sort of combine them here and that may have been my mistake in in partitioning out the topics so apologize for that any additional comments or clarifications um and and last on the list was uh a number of OSI programs and updates um from a variety of different Vantage points as well um some of these including all of the ones in um Bryant were sort of part of uh one topic I did separate them out for the for the sake of um not compiling everything into one topic because they they might be separable but um as you're voting you might just keep that keep that in mind as well okay well that's great um that seemed fairly straightforward um just stop sharing and so I think our our our our goal was um just to collect input on on the priorities just by sharing if so if everyone could um perhaps take a moment and um prise the different topics and and vote and then um we'll come back and just uh I don't um chairman Canada I don't know how long we want we spend let's say we'll spend about five minutes working through that I think that should be about plenty to get through um for the time being and then um we'll we'll come back and take a look at those um in just a few minutes yeah we'll come back at 6:38 yeah and I'll put the um I'll I'll share this slide with the URL again for for those who might be coming in and out out at home if people have any questions as we're sitting here as you're going through it feel free to just come off mute and voice them okay that's five minutes that we originally AB portioned um how's everybody feeling do you want to keep going through or know I've seen some come back around myself once I got to update on the seu and the M Michigan building code update which are my two favorite topics I was like oh I must have reached the end um yeah commissioner mki I'm not sure I was using the site properly um could could somebody describe so what I assumed was I'm supposed to click the one or the other that appeared on and and what was my preference between the two right but I didn't get through all of them because I was for a while typing in a couple of new ideas so was the idea that within the time five minutes allotted that we were supposed to get through everything or was this just a sort of trial this can I I think I I can respond to that um the yeah the idea is that you can you can vote also you can continue voting as well um you may not necessarily get through all of the different comparisons of the ideas but you'll you'll start to have a relative ranking of of the topics that were added um I'll I can note from what I saw in some of those that some of yours came up so they would have been started to have been uh ranked and and compared by votes from others as well um currently we've got about 265 votes on 31 ideas um uh across comparisons across all the group members and so um we can we're starting to get a starting I think to get a picture of what those results might look like and I can share my screen here in a minute if we want to talk through those um I don't know how we necessarily want to do this with with with the group but I think um we could leave this open for a while at no no cost for people to sort of continue to do some comparison afterwards and we'll capture a snapshot I think at the end of of of the evening tonight and and and anchor that um but we'll also um I think we can also leave it open um as well uh further on for those who might watch the uh commission's meeting later as well um and so we'll have a couple different views on that too yeah I'd like to leave it open for a bit because I mean what is how many individual items do we have and it's like and the combinations of those I mean we I think we'd have to be voting for just a bit longer to actually see um most of the combinations so if we only have 200 20 or so votes then folks have only voted 20 times so um yeah let's keep it open so then in that case do we want to to move on and and um let the voting continue in the background slash later tonight yeah what what I would what I would potentially suggest is just taking a look at sort of where thing where things have landed already oh go ahead yeah great and all of you at home if you are um just looking at your you can click on the view results and you can all see this on on your browser at home um and you'll you'll sort of see where things have um uh ranked at least ini initially um and so uh clearly update on sustainable energy utility um so it's not so much about the number of VTS but it's how the it's how in in the comparisons and the rankings that the V that the different topics ranked relative to the others so um but we'll start to see that and so I think this is going to be potentially helpful to um uh us as we as we work to um think about scheduling some of the agendas as we as we move forward um chair mki commissioner mki yeah commissioner uh I like the tool I like um the way this summarizes is there a way of knowing if we um were to continue this in the background either tonight or later when we know when we're done in other words is there a point where we' made all the comparisons and all of our votes are submitted or um this is the first time I've used the tool so uh it sort of ties with my earlier question how do I know whether I'm using the tool properly sure um in in in in theory there's we're we might never be done um in part because things change and in part because the priorities might shift over the course I think our goal for using this is sort of taking a straw poll of where things rank in you know by and large in proportion um some of that we could have guessed but also I think um our sense is that this provides us a sort of uh clear menu and some transparency around the conversation um to some extent not so much um it it seemed less important about how how people voted in particular ways but that that we had a way to sort of capture everybody's input um simultaneously to have some discussion around the topic and and and get some sense of that um what I might suggest is say this ask is does something seem incredibly off or is there something major that's missing that we would want to add or capture obviously knowing that we could add agenda items at any at any future fure time as well and I'm just going to stop sharing screen now for the moment while um since you all have the URL just say thanks to both of you for bringing forward this voting opportunity I think it's a I had used it before and I like it kind of cool right once you start to see the the rankings I think it's going to be really helpful and um going back for the rest of the year to pick some topics okay I was trying to look for the permutations but I'm giving up um do would shall we move on is was that the uh conclusion question your heart I yeah I think so I think we've been part of the goal of this was to be incredibly efficient about doing this and having an opportunity to sort of move through it and feel you know um confident and reasonably confident that we're like in the right Zone and so um seems like we're in a good spot and we can move forward with other things and and get started on the next next agendas great um that being said we um have a pretty short agenda tonight I'm going to skip the break this is where I would normally take the break but um I'm going to skip it for tonight I think we can um unless does anyone oppose that right now any needs for break okay um great well then we're going to move on um give me one sec great okay let's um let's have a report from staff Joe do you have a report for us yeah um s don't have a ton of stuff just cu the timing between the meetings and everything that was in between it didn't allow for a whole bunch of things but um one thing I do want to call out is the uh uh sustainability series is um is back for 2024 um you can find it on our uh the events page on our website or in the newsletter which you all should be subscribed to um but just you know take a look over it several of them are are topics that I know are near and dear to the commission including the um one in January which is on electrification um the these happen both at the um the downtown library as well as on Zoom um so encourage you to check those out and if any are interest to um attend if if they are of Interest that's all I have for now thanks okay we'll hear from the working group does the working group have any updates yes um so on the topic of collaborating to develop proposals for policies carrots and six to drive a all electric glow CO2 and energy efficient construction um uh commissioner burkwitz and I did meet last week um and and discussed um some some uh work some of Mike's notes and uh research that he had already pulled together and we're starting to pull that together I think also in the case that there were was a presentation from City staff uh about uh some of these items as well um The Hope is that we be able to work work that in too there we have identified um a an opportunity for a listening open work group session on Thursday February 8th uh from 5: to 7 PM uh with an opportunity for any one uh other other members of the public um and and other Commissioners um uh obviously without a quorum uh to come together and sort of uh uh talk through ideas and and issues associated with that and sort of work through um some options that we might be able to share back with the commission um we'll be holding this attentively at Argus on on Liberty um again that's Thursday February 8th and if you would like to uh participate you can email um uh go um and he can help coordinate um or put put you in touch with us um and uh to help us RSVP and set send ahead of time so that'd be great Mike did commissioner bur did you want to add anything to that it's perfect G good work commissioner that's so fantastic um and that that's uh open to the public as well right okay just in there's onlyone listening great fantastic yes yes Comm overp what time on the 8th sorry I missed that we're planning uh 5: to 7 P.M on the 8th and we'll we're planning to be there the whole time um you know if if so folks aren't able to get there right at 5 um we're going to use that as a working session but also as a way for folks to come uh plug in share ideas help us think through some of these things as well that's so great commissioner mki question um if a lot of us show up is that going to be a problem with or maybe it won't be a pro it would be a good problem but would that be a potential problem or a lot of us Oh I thought you meant they yeah at the same time in the same place for the same event I'd have to check um quick answer is just you know maybe some sit off to the side wait their turn then shift around but yeah I'd have to check to confirm on that one okay great all right next we'll hear an update from the environmental commission commissioner Mery can you share any updates put on the spot you're on mute you're on mute you're on mute are are you planning to unmute or um oh I still can't hear you NOP I I just pulled up the sorry the the the agenda in the minute sorry about that okay um I I had looked ahead of time so um the uh things that we did is uh we also looked at a calendar for 2024 uh we had a presentation on pasas um what why it's so problematic uh chemically um where it's found um some of the status of um legislation activities and uh policy um activities um and then there was a U review of a resolution in support of a phase two feasibility study of municipalization that was only discussed and that was tabled um and then we did an annual review of an uh environmental commission uh recommendations on City policy uh the city policies agenda so sorry sorry about the that those are the things that we covered but um we're we're obviously addressing some of those things um I don't recall if we did a policy agenda review um or not so that might be something that we think about um as input for Council when when they set their policy agenda priorities all right we'll move next to an update from the council members council member brce do you have any updates to share I I can't think of anything at the moment I think my I don't know if there's if I remember something that happened over the last couple meetings that holiday brain is is making me forget I'll report it can't think sounds good well then um I want to remind everybody that we have our energy commission happy hour coming up on Wednesday January 24th and we're going to meet at argon Liberty which is apparently our spot um we're going to uh gather at 5:30 um spend a couple of hours hanging out and of course we're not going to discuss any official business but this is a chance for us to meet in person for a lot of us the first time and so I definitely encourage you all to come I'm definitely going to be there so that's exciting okay and that kind of takes us down [Music] our agenda to our second opportunity for for public comment again this is an opportunity for the public to speak for up to 3 minutes if you're watching on CTN please call tri8 78899 or 857 853 5247 and enter the meeting ID 956 8718 7876 this information is also displayed on the meeting agenda and the video feed City staff will select callers that have raised their hand one by one using the last three digits uh commissioner Mery let me just get through this if you have your hand give me one sec um to electronically raise your hand to indicate your desire to speak please press star n well you'll hear an automated announcement that the host is allowing you to speak and when speaking please move to quiet area and meet um any background sounds and again please set your name and address before beginning your comments and before we take any comments commissioner mki can I have your thoughts yeah I just wanted to uh in the inter room um ask uh or Draw everybody's attention to the fact that I think we still have two openings on the commission um that have been opened for seven months and I'm hoping that those positions are filled uh we already reviewed um some of those openings when I was still chair and I know of at least a couple of individuals that are um very very qualified um some of them may not fit some of the ideals that we have in terms of diversity um but one one is a younger member so I'd really encourage um the uh the group of people that are working on that to try to fill those because I think uh um those people would new people would bring New Perspectives uh to our meetings that was my comment and we don't we don't have any callers so feel free to move on great just take a quick note we need to Circle back on that okay all right no comments from the public at this time so uh we'll move to one of our last agenda items additional items for upcoming agendas um feel free to add them onto the website but if anyone has comments um please share them now so I can note them save them for next time I know you like to raise your hands so I'm ready to move on but hearing none I am going to move on okay and we've come to the last item on our agenda which is adjournment um so if no one has any additional comments I'll just remind you to keep voting so keep that website up um maybe Joe can send it out the website um in an email just so that you know if you close a tab and you don't know how to use your history U you can access it again otherwise we'll see you all on the 24th um and at 656 as chair I declare this meeting ATT returned thanks so much everyone same thanks hi thanks all thanks everyone happy New Year

we are now reconvening in Open Session and we will pick up with the the agenda with item with recognition of a high school character counts wa yeah what character counts for Dr R I'm going to turn over to you and let you guide us through the Section thank you and we have uh students here that'll be recognized Mr Webb do you have the first one hang on second here Mr Archer bet if I can pull that up apologize you want to jump to the next one so I can pull up the can we do the student of the month and then I'll bring up the character winners if that's all right Mr is that okay with you okay so let's go ahead and do it in reverse order then student of the month let's start with uh Blu Elementary School Mr Grace you're too young to be lumping around and acting like your sore I tell you that okay I believe that's an excuse it was an I was holding a child it was I was it was a savior thing when you when you invoke a child everything's true it was my own child but it's still all the same it's all good it's all good so our student of the month um is not here tonight but our student of mon Elementary School is Laney Peters and we will recognize her next week at our award ceremony front of all of her peers um and the campus Laney is a third grader with us she is just a phenomenal student a phenomenal kid she's tough as nails and yet she's a friend to everybody she's sweet as can be she works incredibly hard um to be the best that she can and every day day in and day out she puts in 100% effort um regardless of what it is whether it's in class or it's you know helping others on campus or cleaning up in the lunchroom or anything like that Laney Peter's more than deserving for this award um we're very lucky to have her and uh the other Peters crew too I don't know all of them but I'm sure that they're all Cut From the Same Cloth so um but congratulations to Laney Peters is hoffm can I have Shandy and come up please we are so excited to recognize shanden shandin is our our student council president um and so she was nominated by several um with amazing things to say in fact Miss Heather was just saying oh she is a ray of sunshine she is just so we'd love to see her come into the office because she is her maners are amazing um and she's just so kind-hearted so we also have some other things from teacher that were said about shandin I want to share um as our student council president shandin is reliable friendly hardworking willing to work with anyone artistic and confident yet humble um she also had um her volleyball coach from last year said some things she does an excellent job balancing the requirements of sports and academics she does exemplary work in the classroom always giving her best effort and devoting herself to doing the highest quality work and one of the one of my favorite things that was said about her she also holds herself and others to a higher standard um which is an amazing thing to see at the junior high level so we're very proud of shanden um and we are excited that she is a student at [Applause] blid Mr web all right now we got it all together Josiah grisella come on up so blid high school we're recognizing Josiah gelic for student month for the month of Jan January congratulations let you hold this so I can hold my phone and read all the awesome stuff about you so we're recogniz we we're recognizing Josiah for the student of the month for the month of January he's one of our outstanding student scholar athletes he's played soccer all four years here at Blue Ridge this year he is one of the soccer captains and he is also named All Region defensive player he plays with grit and tenacity and will have a cool scar to remember from his junior year what a game Joe serves as his school by participating in student government and is currently student body vice president and he's also the historian for the High School National Honor Society chapter Joe also started a new chapter last year by taking advantage of our fine arts program he's involved in theater and he's currently preparing for the musical Sound of Music music and he has a role in that so come out and watch Joe in his performance and he also is a member of our mixed choir class beyond all of these Joe is just one of the nicest young men you will meet he's super friendly willing to help wherever help is needed and maintains a weighted 4.5 GPA taking honors in dual en enrollment courses so smart student he's he's awesome he's great to have here at the school he plans on attending na majoring in criminal justice so well deserving of this award [Applause] congratulations I just like to say we are lucky to have students like these and parents like these raise kids like this it's it's what makes us the cream of the crop thank you Mr web Mr web you're up there for Teacher of the month all right if we could call out Bridget Blake come forward please so while she's coming up we she started out as um an Nate for one of our classrooms and that didn't last very long we saw the value and what she could bring to the classroom and we asked her and she willingly graciously accepted to move into the classroom so um let me read a little bit about Miss Blake would like to recognize Bridget as a teacher of the month for January Bridget is one of the teachers who sees an area of need and comes up with a solution to the problem she willingly took over as our business teacher last year and has worked with the students to make be our student store so much better she provides opportunities for our business students to participate in state and National competitions and also seminars and trainings our students are learning real life business skills and making decisions that will help them if they choose to continue their entrepreneurial paths in addition to all she does in the classroom she has played a pivotal role in the end of the year celebration for our graduates without her organizational skills and and ability to get others to help and volunteer we wouldn't have had the success we've had over the past two years we hope she continues this Ro role for many years to come congratulations thank [Applause] you again we love it when roots go deep like that for the uh Mr web for the uh BR star for January that there we go he heads a little bit I I don't see Katherine here I she is not here um she had an appointment and so I said that's okay I'll say great things about you anyway so if I could just say a few things about her um Katherine she was at our she was our Spanish teacher at the high school for many years um and she came back to sub she is one of our Main Stays at the Junior High um and she is not scared at all of junior high students which is fantastic she is um she comes in with confidence um and kindness towards the students and this and so much patience um and she has filled in in so many places where we you know we've come up up on a you know a day we had short a short notice and she's been she's saved us several times um and she's also helped us with translating for students too which is amazing so she really does so many uh roles as a substitute teacher and we're just really lucky to have her I wanted to make sure we recognized her thank [Applause] you character character counsel all right and I did want to I I neglected to mention Bridget's a br um alumni here so we're it's awes and I think that was a reference it's great to have former BR students come back and lead in the classroom in an the school too um this the month of January the character trait that the high school focused on was Unity and I don't see any of our students here but I want to go ahead and read their name oh oh come on up yes Lexi how can we forget Lexi so we're gonna Lexi did prepare a speech so we're going to have her talk for a little bit so let me read the other names we have Dylan Brown Denzel Bonia Lexi ordinola Christian Armstrong Alexandra Vias Damen T and Gian gerardi and with the character trait of unity all of these students were nominated by teachers and all of the classes so pretty remarkable trait to unify these are the ones that are going to bring the school together and an example of this is this young lady right here the amazing stuff that she does with student council it's really attributed to to Lexi and what she and the skills that you have so congratulations we haven't forgotten anything no sir all right next item on the agenda is an annual thing we have to do is we have to elect board officers and I'm going to throw that out for open discussion right now to the board I just want to thank Dave because we've had a very smooth ride this year even with ups and downs in the district and everything that goes on I'm sure he spends a lot more time here than people realize it's a lot more than board members so thank you that's not what we're here to talk about well we're we're here to elect new board officers for the coming year it's the going out and the coming in and probably we're not letting you go out so I just want to say that before the fight begins are you willing to do it again sure I you know I like the big bucks yeah this is a yeah never mind so we need um a motion for the board president I guess the motion is myself to be board president David Merill I have a motion some a second Chuck Diana all in favor great we got it okay so we now we have to have a vice president and a secretary voted in in the past we've just had Mary Ford acting as the board secretary we probably need to um verify that with a vote this year if if that's up to the board so I would like to motion Chuck Waldo to be vice president and with that motion I need a second from Margaret all in favor of Chuck being vice president for the upcoming school year that's also unanimous I'd like to motion also that Mary Ford be the uh board secretary all in I mean have a a second on that second from Margaret all in favor thanks all right next item on the agenda is um I'm GNA turn this over to you um sure um Dr wght or would you like uh Kimberly to do this go ahead Kimberly Kimberly two item one point two point two agenda item so that we can have the board members approve our vouchers and salary and District expenses um so that we can pay our bills and I would say that the board has um been gracious enough in the past to provide this authorization to allow the business to keep moving forward and then it's always ratified but we appreciate that uh flexibility and trust any questions or comments about this this is pretty much a housekeeping item I'd like to move that we accept item 1.2 as written second from Chuck all in favor that also looks to be unanimous okay item 1.3 um this is to identify any uh current conflicts from any governing board members or staff Administration staff so I've declared that I have no conflicts of interest and I've filled that paperwork and handed it to Mary is it Chuck Margaret and then Diana well um my daughter is a teacher here at Blue Ridge at the elementary school um and I have two grandchildren here at the high school um Lauren Cox and Jared Cox and my sonin-law Eric Cox has a contract with the district um to have a physical therapy office on campus so the purpose of this is just to um state that you would recuse yourself in case of a vote involved personal interest like that Margaret do you have any um yes as always um if we decide any changes in the insurance carrier or anything for the district then I would recuse myself because my husband is doctor in the area and might or might not carry that insurance hold on a second okay Diana my daughter Amanda Butler works out of the district and I would recru myself from any thing that involved her personally all right thank you Jennifer Brimhall has just called in to make a declaration and be part part of this board meeting since she's here so she's called in and uh at this time Jennifer we are um stating any conflicts of interest would you like to State any conflicts of interest that you might have in the upcoming school [Music] year oh sorry start over again I muted you we um we had a technical difficulty it guys didn't get this right I pushed the mute button sorry Jennifer can you start over we're not hearing anything Jennifer she can submit can you hear me now I can we can hear you now perfect go ahead got to put it up by your head Dave come right through I missed what you guys were talking about my apologies because I was you muted me so I couldn't hear what you were saying sorry I think this border has just deteriorated because of me they told me I had to put this up by my ear to hear what you were saying oh okay conflict of interests this is the time to State any conflicts of interest you might have in the upcoming year perfect so um in bhole PLC any Orthopedic care and Camp Grace brim hole Family Foundation um high mountain half marathon and um White Mountain Youth Foundation thank you um there'll be a form that Mary will have you fill out okay perfect all right and Dr Wright yes sir I I have two potential conflicts one is my brother Matt Wright is the principal partner of Wright Welker and POI um I will say that he's been represented in the firm for 30 years but because of that relationship I would recuse myself um from many determinations there uh the way that our legal council works is the trust assigns us attorneys like Mr py was assigned to us for this last executive session the second one is I provide Consulting for the Arizona risk retention trust through my my LLC game plans and I serve as their director of the legal and Leadership Academy those are the two I want to note I filled out the firm form and submitted it to Mary Kimberly Mary I don't have any conflicts all right so we don't need to vote on that I'm sure but we've made those declarations and Jennifer if you'll get that form Mary will provide it for you to her so we can have that on file sounds great thank you next item is uh item 1.4 directive of annual investment reinvestment all monies within School District service fund um Dr Wright or Kimberly either one of you capable of explaining that to us this gives uh effectively Kimberly the right to invest the funds that are with the County Treasurer in the market so they're interest bearing and in order to do that we have to have the uh the board's approval this is an annual annual requirement do you need to add anything to that Kimberly no just that this is the money that's housed at the treasurer's office and it's through an investment fund through the um Navajo County Treasurer's Office all right uh we have a motion to accept or any discussion on that we have a motion to accept item um 1.4 as written in the agenda have a motion from Chuck second from Margaret all in favor Jennifer can you say I I here we go thank you next item 1.5 governing board to delegate the purchase Authority um this is just another housekeeping item would you explain it for everybody to us Dr Wright yes sir this allows Kimberly and myself to transact business on the district's behalf and we are bound by the policy limits set within the governing board policy but it en enables us to perform business day-to-day operations any questions on that from any member of the board if not can I have a motion for uh 1.5 as stated have a motion from Chuck second from Margaret all in favor I got that I from Jennifer all right the next item on the agenda is to establish the meeting dates time and location for our regular governing board meetings through 2004 and we've been provided a list I don't know if we need to go over that list since it's in the minutes but um any conflicts anybody sees there I was told by Kimberly dugdale that we might have to have two board meetings in June for a financial report which we'll cross that bridge when we get there if we get there any conflicts there not to my knowledge all right can we have a motion to accept the calendar as presented in item 1.6 have a motion from Chuck second from Diana all in favor I thank you Jennifer okay consent agenda is the next item on the agenda uh cons agenda um puts together several items on the agenda so we to vote on them independently is there anything the board would like to exclude from the consent agenda and vote on independently or we have a motion to accept the consent agenda as recommended I have a motion from um Diana a second from Chuck all in favor yeah I thank you Jennifer all right um item 2 point I mean 3.1 just we're down to the superintendent's report Dr Wright we'll turn time over to you thank you sir the district has initiated a strategic planning and succession plan uh for the district and for the time frame of 2004 through 2000 excuse me 2024 through 2027 for that 3we period excuse me three-year period and within this work students parents community members staff members and anybody that has an interest in participating we have a chance to weigh in on the plans for the district now what we're going to do we want to make these plans operational we're looking to develop three or four goals that are subsid of and easy to implement and that are going to move our work forward not a big glossy binder of information that takes a year and a half to develop and it sets on a shelf somewhere we're really going to work to develop those action plans to help keeping us move forward I I'm very pleased personally with the progress of each of our schools in the district but we need to take the next step now to plan for the future and so that will help direct our time and our resources that we have on the 16th we're going to engage with uh Dr Nick Clement who has offered his services at a at a very deep discount and it also comes he's going to scholarship part of the of the cost as well but for a very small fee he's going to help us for a 2 and a half day period working beginning on the 16th with students I'm going to meet with the superintendent Council the kids Council and our our facilitator and then on the 23rd we're inviting excuse me the night of the 16th we're inviting the community any stakeholder students parents community members anybody that wants to come and Dr Clement will take us through a feedback session of from 5 o' to 6:30 that night to get input from uh the community and then on the 23rd there'll be an all day planning with a steering committee that would be comprised of District Leadership School site leadership uh teachers students at the high school level and uh support staff members that'll be an all day process and what we want to come out of that work will be some action plans toward and and also a plan for the Board review that says you know these are the three or four steps that we'd like to report a report back to the board for its review and possible approval so that's what that looks like this is going to kick off also an effort with cognia which is a districtwide effort to have our accreditation brought under the same umbrella K through 12 and so it it's very extensive it's going to take a ton of work um Megan and Lauren and Ryan and Courtney already working to that end but these goals and the planning that we're doing for future is also going to be an integral part of the of the cognia review and evaluation so it's going to be we got a lot of work coming up but we're um excited to do it because we want to engage with our community we're going to make an effort to make sure we get that message out to the community on the 16th and invite everybody in these are open meetings and we'd love to have the participation we'll make individual efforts to invite folks as well and we we hope we have a lot of participation we also sent out uh from Mr Merl myself a succession plan I've been here I'm in my 10th year now I won't be here for another 10 years that's for sure here hopefully I'll be alive but not here doing this job for 10 more years maybe 10 years but in the event that I don't or I'm ran over by a bus tomorrow we need to have a succession plan and within that plan uh the board has identified Kimberly dugdale as a potential candidate and has asked me to continue to give Kimberly more responsibility currently in addition to serving as the CFO the Chief Financial Officer she also oversees transportation and Facilities so she's very busy right now uh she is a certified superintendent she has a lot of experience as both a classroom teacher and also inside the district office and is a terrific human being so the district has not made any Final determinations on that but in our succession plan that's our job to name the potential candidates and so the district the board will go through a process when uh my tenure is over to select a superintendent um but there's also a plan in place to help grow the folks that we have uh Mr Grace was promoted from Adena students to the principal of brez I think Mr Webb has been promoted three four or five times since she's been here and has about as many titles even now Courtney Miss hoffmire was a teacher Megan was also a teacher and also worked in our special education department before being promoted to the her office as did Mr archet so we grow our own our chief technology officer started out in that in working inside that department and now he runs that department so we have had within the last virtual decade a a a tendency to promote our own and grow our own people and we're the board is in favor of that that's what they've communicated to me we are very blessed to have developed a deep pool of talent here in our district and we're very proud then then any questions from Mr President from the board on either the strategic planning process or succession planning just perhaps that we make a notice of a quorum for Tuesday the 16th and the 23rd in case uh we get three board members shored up yes sir do you want us there you're um you're certainly welcome to attend I would say uh the we talked about this with the consultant and he said if the school board members come and and sort of watch and don't participate a lot people be more willing to participate at in some districts I told him we don't have that problem where in some districts Believe It or Not board members can be overbearing check and and intimidating to the other so we don't have that problem yall are welcome to come and we invite you to come but you won't it would be just anything else I would just attend as a a Community member and we won't ask anything special of it but we invite your participation okay on the 20 on the 16th I guess the other thing I'm curious about is um could you provide us with a list of the people that are serving on the committee we will on the steering committee we'll provide that list to you yes sir I can just sure we'll put that in my uh in an update upcoming update how about general information general information yes sir any any other um Mrs gobby or Miss Butler anybody okay okay did Jennifer have any questions when she's on the phone you have any questions Jennifer oh I thank you okay on on the next item I want to talk just a little bit about our itm model that's the instructional time model this is wildly popular with the community because you can bet on a calendar your calendar doesn't move the school year is not extended we don't have snow makeup days the itm or instructional time model allows us to move forward with academic progress when we have a snow day as it were and students engage in an activity and and they are given credit for that activity and for their participation and attendance and so we are able to essentially count those instructional hours that enables us to move forward and not have to extend the school year which has not been popular in the past we don't have to worry about that now and so the board adopted this at the beginning of this year and we've had one run in it we're prepared the teachers and students are prepared as our as as the administration and I it's really important for a rural community in an area with inclement weather and Fire season and all these other hazards that can happen that we have the ability to have this flexibility and so we are we're appreciative of the board's approval of that we'll continue to employ that our students and teachers are prepared the other things just road conditions and hazardous conditions generally um we could go ahead and launch this pretty quickly as a part of um her responsibilities Kimberly Works in conjunction with transportation and the principles to make the it M call congratulations Kimberly those calls come very very early in the morning uh the uh implementation of a student redirection center uh Mr archet and Miss Penrod and Mr Webb are working as is um Mrs hoffm on a process by which especially with this vaping issue that we've got going that we're not turning our back on and we're not turning a blind eye to we're we're going to start redirecting students into this into a center where irrespective of the offense they've committed most of them are vaping but if it's fighting they'll have something they have to complete but it's vaping we're going to launch an education and sort of a counseling campaign that these kids had to participate in if they repeat again a second time they're likely to find themselves coming to the redirection center on a Saturday we're also going to use the Nexus program the county to help for counseling and just help these kids understand what they're doing to their bodies some of these kids are addicted to this this device these vaping devices we're doing the best we can to get resources now where the grace sort of stops immediately is if you're trafficking any kind of a drug including vaping materials that's that's a different that rises right to long-term suspension or possible exposion we handle that trafficking drugs Alcohol Tobacco is not allowed the Bo has supported our Administration the last nine years and we don't have near the problem that we did nine years ago with that and so we still as Administration believe that that's important we also understand that a lot of the students that are offending and repeat offending are coming from lower economical um economic situations they're in tough situations we we're not we don't like just suspending kids and removing them we really want to send them back back in and and redirect their efforts provide additional support but they'll be skinning the game they really don't like to do extra stuff like that this is not going to be a Disneyland fun activity but it will be meaningful and helpful to them at the junior high level they'll send their kids over here or if they have the capacity they can do the same thing on site sixth graders will remain at brez if it's fifth or sixth we've had only a handful of those incidents and it's more of a junior high school issue and there's fighting and everything else it's the same thing we're not going to in-house suspend or out of school suspend unless there's a narrow uh narrow for much for fewer reasons a majority of the people and the students majority of the students are going to be redirected into um these areas any questions from the board on that okay I don't have anything else for the board unless there are questions on on the report generally if not I'll turn the time back over to you Mr Merill any questions from the board Jennifer you have any questions no questions at this time all right the next item on the agenda is uh call to the public and we'd invite anybody that's here would like to address the board you're welcome to do so we'd like to have your comments limited to about three minutes going going gone it doesn't look like anybody wants to talk to us tonight okay next item is the announcement of uh our next meeting which is February 13th at this location at 5:00 p.m.

all right we're going to go ahead and get started soon W noes thank you for everybody to being here going to take a couple more minutes and then we'll get started just wanted to let every ready know all right we're going to go ahead and get started with our land acknowledgement the crayon School District understands that our community of schools is located on the Asal land of the oam Jude and alch oam people who descended from the Hohokam and have inhabited these lands since time immemorial the oam whose name translates literally to people are a vibrant culture and Community sping countless Generations into the past continuing to thrive in the present and carrying a powerful Legacy of generations into the future with this acknowledgement the cran School District formally recognizes that the traditional care and keeping of these lands by indigenous people is an aspirational model of community stewardship ship that we are committed to honor with practices policy and human relations and with that Miss Shapiro will lead us in the Pledge of Allegiance I aliance to the flag of the United States of America to the rep stands Nation indivisible that brings us to our roll call we have Miss Gibson mle here miss MC cheffrey myself Miss MB and Miss SS once again we want to welcome everyone to tonight's meeting and remind the audience of the requests to address board cards that must be completed and submitted to the board secretary if they wish to make a comment to the agenda board policy provides for two cards they're over on our left side by the coffee um blue cards White cards are to be submitted in order to speak to an agenda item and blue cards to be submitted in order to speak during public comments due to open meeting law board members are not allowed to address items that are not on the agenda and this is per policy BH that brings us to 2A which is the approval of our agenda I move the governing board approve the agenda as presented second all those in favor awesome thank you so um as president this is a little awkward to do we're going to go ahead and move into the OR reorganization of the governing board for 2024 um this last year has been an amazing honor to serve as your president bringing in you know all different kinds of amazing things and working with our board members so I'm really I was really excited for the last year and um see how it goes from there so um we're going to go ahead and get started for the reorganization of the governing board election and we open the floor for nominations for board presidents I mooved that the governing board approved Sophia CIO as the president for 2024 before we move into um I guess nominations um I would like to hear um I I don't want this rushed um the last nine years or so this has been um this has always been a very traumatic day for me because um um I don't want to dwell on the past um but I think in order to improve on our future as a board we have to learn from the past um the past eight years or so Dr Lewis has interfered with who's going to be nominated for the board president I know that for a fact um and jeie Castine and Donnie Young took turns being president so that no one else could so that her agenda could be um put ahead of everything else so I don't want to rush this it's it is a little bit political but I would really like to hear those who are nominated how you would like to act as board president and help to to move this board to the Future in a more positive way than we have been in the past eight or nine years I guess so I'd like to hear from from those who are nominated um what you think our biggest challenges as a board as a district and what why your leadership matters just like as a point of information and H you can correct me if I'm wrong um when we do this unfortunately the way it works you go through the first nomination and if the person is elected after that first nomination there are no other nominations is that correct if there are no other nominations then that person would be the president then Oh I thought we did the nomination you vote on it if it passes say that person is the president if it fails you can ask for other nomination we didn't get a second so the floor is still correct miss mrey you know commented so for right now we don't have a second on that motion okay but once it's seconded we're locked in second and the motion is called to vote then you know it has to be voted on do we have a second to the motion or any other nomination or any other nominations my apologies well don't we need to move forward on this there's a motion there's a motion not on the table so either we get another nomination or somebody seconds the motion that we have that's the way that it goes so do we have any other nominations for President we have a nomination and a motion on the floor can Will somebody second that motion second all right so we have a motion in a second all those in favor and I'll do roll call please say I miss Gibson McLean you can go ahead and get started well just to also clarify I'm sorry I'm just like making sure we're doing this correctly we can have discussion before calling it to question if we would if anybody has any things to say okay so you put your discussion up and you stated any other discussion since I'm being nominated I guess I will go ahead and speak um like I said the last year um I believe um the last year being in leadership as president not only I did Vice President eff first last year we did a superintendent search we made sure that we made our student voice a big priority in that superintendent search something that hasn't happened um as president I have been able to change policy as well that hasn't been in years in the school board and I believe the relationships and the networking that I have done across as also sitting as the miracle P count director for the former um Association of Arizona Schoolboard Association I've made those relationships networks that have been able to introduce us to the wonderful sofg framework that we're working on although that was not solely on me and I'm so thankful that the board was able to you know come together and work on that that was something that I personally did on my own looked out for it had these um meetings talked read and did the work and felt like it was the best interest in the school district after speaking with my colleagues and those are the initiatives that I've taken upon um the school district not only that I love my community and I am in the community every time that I can um I have a one child now I had two children that went to the school one's already in high school I have a second grader so I have many years ahead of me in this school district and I'm very involved in the community as well well I show up to the events baby showers food distributions I really do care and the most important thing for me is what we're doing for these students and this is why the sofg framework was introduced and as long as I am a Schoolboard member not only as president I will make sure that everything the school district does through policy through their initiatives that our students are being put first because that's who really matters this position as president doesn't matter being a Schoolboard member doesn't matter and none of it matters if we're not doing right by those kids and as president and as a Schoolboard member of this District you have my word that that is who I have my full vested interest in is no one else but the students that I was elected to serve so having served in this role for some time now what would you say some areas of growth are for you then moving forward um I think my areas of growth had definitely been my relationships um with I should say that you're going to be working on I think I still need to work on my relationships um that's something that's always working being in leadership is a very tough position um it's not always you know your way or what you want to say or have it one-sided you really have to take in account different groups of people and voices so that's definitely something that I'm going to continue working on and making sure that I'm giving the same access to those um community members that maybe you know are not there necessarily to be very nice to me so that's relationship building is always something that I'm continually working on I didn't know I was being putting on the stand though so since there's a motion and there's I'm G to call for the vote all those in favor are we doing roll call or no yeah we can start with you hi Miss MC cheffrey n and i' like to explain my vote go ahead um so first of all I I was hoping this this wasn't going to be a big rush again because it does seem it's it's not really how it should be we should be able to talk about why we would like to lead this board um and it's not to put you on the spot it's it's really important I think um what we believe a president stands for and um I think you know this last year has been really challenging we've we've transitioned from a certain superintend endent to a very different superintendent um and I think Miss Creo doll a lot of this being president um is part of your ego which I don't think is you know what it's about um and I think sometimes if you're gonna make public comment I'm going to tell you right now to refrain from making any personal attacks it's not a personal attack your opinions of me are not for public matter so you can discuss it but I will not tolerate that you understand I understand it's not a personal attack okay we are we are friends okay listen but per our policy the president has no more power than other board members except to create the agenda you don't speak for the governing board on your own unless we we vote to delegate you to do so and I have seen you do that sometimes um and I Pro not intentionally doing it um also while Dr Lewis was in charge I have I had a very difficult time getting agenda items on the agenda special ed for example I was told four or five times that I never emailed Dr Lewis the the the things that she requested and I was told that by you and I copied you on every email and I don't know if it's because you just weren't checking emails or what was going on but you were being manipulated by her this was delayed for almost a year this special ed conversation that we finally had at the board meeting because she was obstructing it and she was using you um to help her do that um Additionally you mentioned that you were Vice President we don't have a vice president position it's clerk um and that as you told me has no power except for um sitting in your place when you're absent um so I just want going forward to make sure that we work as a board of five not as our our president doing things on her own behind closed doors which again has happened in the past eight years I've watched it and suffered through this as a board member with every president um so I think it's a particular problem and bad habit we have in kraton that and it's hard I think there are certain things you know it's our our policy is very clear on the powers given to our president but it is hard because you are working with the super tendent to kind of battle on what gets on the agenda but I still have agenda items that are you know going on seven months that still have not gotten on the agenda so that is why I vote no it is not to um it is not to be an obstructionist it is not to hurt your feelings um it's just the things I would like to see going forward in the future not just for your presidency but for going forward for kraton thank you thank you I miss Michaela I and I'd like to explain my vote um I think we because I do see value in allowing different people to serve as president um throughout the board I think with the work that we have just started with sofg and you had a lot of background work behind that um I feel confident that you can keep that momentum going which is huge because I think it's an incredible undertaking and I don't want to see that momentum get lost thank than you miss SS I motion passes thank you um that brings us to 3B which is the reorganization of the governing board election of governing board clerk for 2024 so now we will entertain motions for clerk do we have any motions uh I'd like to motion that the governing board approve Heather SS as board Clerk for 2024 I second any discussion I'm GNA go ahead and call for the roll vote um Miss Gibson McLean I'm going to go ahead and get started with you hi Miss MC cheffrey nay and I'd like to explain my vote um Miss SS I just want to um I apologize but um the study session that took place last year again Dr Lewis I believe was manipul man manipul ating you since you've been on the board and the fact that she wanted to remove the word achievement from her goals and she used you to help her try to do that um I think is just and now we're going in the opposite direction with these student outcome Focus Student Government outcome I'm sorry we're going in a direction of wanting to raise our student achievement and I just think that you also have some some growth to do there um and that's I just I don't see that as a as a leadership for our kids I think I think there's some questions of whether or not our kids can can succeed from you sorry that wasn't called for but um no yes I I motion passes thank you and I cannot wait to work side by side by you um that leads us to 4 a which is public comments Hilda do we have any no we have oh yes yeah we'll do a next board meeting all right and that brings us to um section five and we're going to go ahead and get started with our superintendent report thank you so much thank you so much Madam president first off I would like to thank all of the board members present um January is School Board member appreciation month and I think our district is very thankful for the board that we have um very much appreciate your hard work and effort and I know that you get um a pretty significant paycheck for all that work so I'm teasing of course board members are unpaid positions so it's a lot of work for pretty much no compensation um also we um were very honored Gateway School and uh uh our students and and our principal um Andy Gutierrez at that school were able to host read to the final four uh kickoff with President Charlie Baker from the NCAA I know some of our our board members were able to be present there as well and I want to give a a big shout out to coach Shawn pton from our district he is amazing at finding ways to create these opportunities for our kids at our schools and of course to principal gutier for um as I understand the way the story was related to me they needed a school quick and um the word minute the word quick was released Andy got on the phone to let them know that they'd be welcome at Gateway school so we just appreciate so much um coach Payton for his work uh the NCAA for doing that with our students our student not only were read to uh by President Baker but they also each received a book and a and a goodie bag for their time there and I saw them logging reading time right out of the gate at the event and the point of this is for third grade students um to capture 20 minutes of reading um each day for as many days as they can leading up to the final four as a way to get them in the habit of reading and Coach Peyton has been with our district for like more than 30 years at this yes he's an amazing individual who really is so focused on our kids and um just has so much energy for trying to bring um programs and and opportunities for success for our students and so we're we're very fortunate to have him as as part of our kraton community um we also got word this week that we have been approved uh for an EV bus Grant so if the board will recall we had a presentation on the solar infrastructure that's going in in the district and it was one of those ironic moments where I said well don't put in the stuff about the bus infrastructure we may need someday and then uh board members ask questions about well are we going to do stuff with the the EV buses and will we need solar at Transportation well the answer is yes because now um we've received approval for this grant which will pay for uh not the entirety of the cost but will significantly offset the cost of US adding two electric buses to two EV buses to our Fleet um which will be a start for for getting that Fleet converted and will also help somewhat with the costs related to the necessary infrastructure but our the team at ver has also committed to helping within the solar project try to help help offset uh the costs related to that setup um uh Dr dupin and um Emily wasik and I um had an opportunity we had some Outreach from the Arizona Republic and uh were interviewed this afternoon about the new build at Kennedy so there will be uh some Arizona Republic coverage coming up here about you know the exciting new uh Outdoor Learning uh school that will be opening at uh the corner there of Osborn in 28th and then um you have in front of you I think copies of the Epic kids um issue here from December of 2023 and we're very excited that the cover story um features two of our students from excellencia school who won uh the Arizona State Fair art competition so um they're seeing on on the cover displaying their winning art pieces um very proud of those students and if the board would like we'd be excited to see if the students would be willing to join us at a future board meeting so that the board can recognize them as well and I know Google is free but what is epic kids and why do we always get shown this what is it and why do I always get sh um so epic kids is a publication that goes out that's focused on um sharing the great things that are happening out at schools like any publication of course it's it's fun through the advertising in Epic kids and one of the one of the places that we advertise our schools and programs is in Epic kids and as part of that um because we're sort of in their Network um we do occasionally get featured for stories so I'm not trying to ruin our no it's all good don't tell all the other stud like you can have student submit articles in it like if you walk into the district office they have one framed and it's somebody's child in the front at billmore prep I'm not going to say whose kid it's is being centered you I did happen to notice that a board member's child was was in there so I'm not I'm not gonna lie about that so um and and epic kids I think the publication used to have a different name a couple of years ago and we've been I think working with them since Miss wasik joined the district so it's probably been close to eight years now six years now that we've been um working with the Epic kids publication so cool they're great partners and I wanted this to be short but I just have to share the story unfortunately you will notice should fit us next each other yeah it is a pro we are a problem together but um that's not supposed to be a part of my report though but the um the Epic kids publication you will notice looks very similar to our Craton Communicator that goes out every year and that format for our Craton commun Communicator came to us because our partnership's been so good with this group that they connected us with the print house that they use and the person who helps with the layout and it actually reduced our cost for sending out the communicator by like a third Emily is that sound right so our cost went down by a third but the quality of what our community receives actually went up even with that reduction in cost so so those are the kinds of Partnerships we really like where we're working together to make things better for uh our community and being very frugal with taxpayer dollars as best we can um and then Tuesday January 23rd is our 100th day of schools coming up so of course that's usually a pretty big milestone for us every year but prior to the 23rd um just want to um point out that Monday schools will be closed for the observance of Dr Martin Luther King Jr day um and of course students will be returning to school the next day on Tuesday with us so um with that I will gladly shorten to the end my way too long comments for this evening thank you Mr Man Miss sis you want to go ahead and get us started with our board reports sure thanks I just hope everybody had a great Break um and restful I I know I did and I my little four-year-old nephew here for the first time from Washington and my favorite part was that every time he saw a cactus he's like there's a cactus there's a cactus because he lives in Washington the state of Washington and it's you know totally different climate and environment here so um we spent a lot of time like at the Botanical Gardens and stuff so he could see all all of the cactus and stuff so I had a good time with him Miss MB um yeah just ditto I hope um people were actually able to relax some over a Break um and that you weren't all like me where I used it to get caught up on the work that needed to be done for January um so I hope everyone was able to relax some and is excited for the new quarter and second semester thank you Miss MC cheffrey yeah one thing I forgot to add um Miss Creo doll was I do really appreciate many of the things that you brought to us last year as president especially the student outcome focused governance um and I do think that's that's the direction that this District should be going in it's incredibly frustrating that um student achievement has not been on the top of our goals um for the past eight years or go or so um so I really appreciate you recognizing that and getting us all focused on that um and I I look forward to for that for that bringing us something for this District I hope thank you Miss um I was going to say Miss Katie I'm Sorry Miss Gibson McQueen that's fine with me um Katie so I guess I've been on not I guess I've been on the board it'll be a year on the 12th um and I would say coming into this uh position oh yeah yeah yeah um things were a lot different obviously last January on the board and in administration and so I think coming into this I was a little anxious about where we were going and what what kind of things were going to look like both procedurally and politically in this board and I honestly wasn't really that excited about how things were at the time that I came on the board it wasn't a great thing to step right into um I will say that um you know over the last year I think that collectively we've um made a lot of progress I think that um theyve there have been some really difficult conversations there have been some difficult um executive sessions there have been some you know just difficult times out socially I think in general um it felt it's felt at certain times of the beginning of the year a little more tumultuous I will say you know I am ready to focus on where we're at right now and moving forward I while I had some concerns at the beginning of my term about you know kind of people's intentions or or where things lied what I what I do know is that you know hindsight Is 2020 when you're swimming in something you can't always see what it is and so like I know that everybody on this board is competent capable Prof like you all are professionals um we're here I I also know that we all have a certain capacity right and so like there's only five of us and uh we all have jobs outside of this and so I think when it comes down to like who has the capacity to take things on um and and what place we're in I think we're in the right position right now tonight after the leadership um change in situation I would hope that things are heard even if things aren't delivered in the right way that they're heard in terms of um con genuine concerns about maybe you know agenda items and so forth um I think that you know I would hope moving forward as we've discussed in our student outcomes focused governance that we can um be professional amongst each other and even on a personal and human capacity in addressing things when they rise and not later on down the road so that things can be you know adequately addressed and don't feel like a pile on later on so I would just hope that everyone's on board with that kind of agreement moving forward um I agree that these are are important roles and that obviously our board as a whole has an important role and even if um it doesn't seem powerful agenda setting is very powerful and and I think we heard both of those things tonight and they I don't think that they can necessarily both be true or untrue but um there is some power in setting the agenda and so there's something to be said in that um rather than Ramble On I just kind of wanted to get where my headspace was at because why not I don't usually talk during my board report very much so I hope everyone had a good break I took a week off of work hung out with my kids they're four and two they're always sick they're sick again right now uh um I don't know I didn't really do anything no vacation it took my kids to see the snow that was fun but other than that it was just a good time with my family I got a little bit of rest right back in the grind at work um and then just again reaffirming to me and to all of you that this work that we're doing with achievement and in this District I mean it has direct direct impacts when I am requesting records for my client from this District it tells you what kind of impact you're having if I'm representing people who used to be students here right and so really think about that on a daily basis it has direct impacts 10 20 30 years down the road okay um and so that's just something I want people to be cognizant of because it might not be something you're thinking about or that's in your face every day thank you so I only have a couple of reports I know that um Mr man touched on the final four I was really exciting to be at that and see all the kids get excited for reading and it was an extra um fun because Wheezy was there um if any we have any Suns fans he's the one that commentates over there so that was exciting to see him saying little wa no not way they call him didn't even call me so um that was really exciting um the kids really said that they were going to get on their readings so they can make it to the final four so it happens out of all the school districts that have been um participating in it they will have final four and they get busted from the school all the way to the championship and it's a really cool thing that they get to do since the um Championship is going to be here in Arizona um so the kids were really excited and anything that we can do to get them excited about reading especially given the goal you know the results that we've gotten for our student outcomes it's is much needed um I'm also really excited um I know that we've been hearing about a lot of sofg the student out outcome focused governance framework I got accepted into the cohort so that's going to start um rolling around it's going to be I believe until September commitment we're going to meet bi-weekly I have to go in person and it's going to take a lot of time but this is a commitment that I am I'm going to give to my district so we can get better implementation of how our student outcomes can change um and that's also open to every board member up here so if you guys would like to be more active it's open to any of you guys up here as well um I would like to comment on our food distribution that we had our Family Resource Center I Family Resource Center I always brag about them because they're the epitome that holds this community um Community together um we had about more than 45 families show up for that um food distribution and in those 45 families we had about four different families that had just gotten here from a different country and they all enrolled their kids at papao so that was really great this is why you know the community work that we do having a Family Resource Center is so important because they are the ones that connect our families and our students to our schools and we all know that if we have strong healthy communities then we have strong healthy schools so big shout out to them um if anybody or any board members anybody else they're always needing help um they post it their calendar they do it twice a month and they're open and you guys can go and help distribute food to our community so that's open for all of us as well and the last update that I have is um the Dual language um I know that we're in uh lawsuit right now so we have an oral argument that's scheduled on January 12th and basically what that oral or oral argument is is that there was a motion to dismiss a response and a reply all the parties get to have a fun onour court hearing in front of the judge the judge hears everybody's arguments and then it's going to take another 30 to 60 days for us to find out the ruling from the judge Jud after the oral argument so I know a lot of I've been getting a lot of emails texts that's what's happening the January 12th is the hearing at 11: in the morning I think you can see them online 10 sorry at 10 I think you could see it online um Maricopa County a supremor court has a way for you to watch live hearings but we're not going to have an answer they usually take you know 30 to 60 days to come out with a ruling so we're still on standby until we hear from the judge and then that is some my update I forgot to plug that we have a student conduct meeting next Tuesday at 5:00 in this room please come please watch online it's tons of fun yes those are really really important just because we're going through all these student um behavior um policy changes something that hasn't been done in years in the district either so I'm really excited that that's getting done okay that ends my report um and that brings us to our item C which is the student outcomes Focus governance update with our goals and guard rails um let's open this up do we are we able to put these on the screen for people yeah you have them hel to put up thank you and Mr Man if you um want to go ahead and get started on this this conversation well I guess I can do it first but we our November 14th we did our draft board goals and we kind of shared those with everybody um these last other meetings that we did we did was was called draft aboard guard rails um I'm gonna wait until they go uh yeah because it's hard to there we go a yeah so draft board guard rails so this is um oh those are board goals and we saw those last time and these are the goals yes the guard rails please um these are the draft guard rails that we came up as a school board and I'm going to read them out loud but I know that everybody can can read them but it says first one the board will spend no less than 50% of its meeting time monitoring progress on student outcome goals starting at0 today and will be 50% by the end of the second quarter of 20 24 these guard rails are important for the board as well to have because it sets a president of if we're not here in two three four six seven years this is going to set a foundation of what the board members should be doing by telling them you know no more than 50% moving forward needs to be on student outcomes this is a new implementation we're going to be doing and these are considered draft right now because we haven't taken them out to you guys to the Community to talk So the plan is is after they're presented here we're going to go out to the schools and I not sure if we figured it out if we're going to be doing them in the cafesito or how that's going to work but what we were planning to do is having these goals or these guard rails out to the community before our next community council meeting and having the last community council meeting as the last feedback from the community if these guard rails if they feel like these guard rails or the goals that we have are in aligned with their values um go ahead Mr man I was just going to say we've um done Outreach to the principles um to get board members access to the caitos but we do have a few schools that don't have them so we've asked for dates to be set up at those schools perfect and once those go out we will make sure that they get sent out they're blasted everywhere because we really want to hear from the community um one of the awesome things that we've had in place is the the Strategic plan and because we've have been working on that strategic plan for the past few years we kind of have a sense of what the community wants we've been listening and when they brought us this information this is how we came up with these guard rails um we didn't just blindly do that up here and say this sounds like a good idea we took some of the Strategic plan information um that they had and we kind of drafted these the SEC yeah go ahead yeah yeah go ahead just to add to that when the um when the goals were brought to last Community Council there was space for the attendees to give that's right pre like here's the basics of what guardrails are and we want some initial suggestions and we were able to go through and read even some of us weren't able to attend Community Council but we were able to look at all of that written feedback and kind of say okay here's a huge theme emerging you know everybody mentioned this everybody mentioned this so like she said this was not pulled out of nowhere This truly was was pulled from the trends that we saw overwhelmingly our community is concerned about and wants to be a priority going on to that um I know that there weren't like a our normal attendance numbers of the last Community Council that being said I'm wondering how difficult it would be to engage those specific people I did see a disconnect in the understanding of what a guard rail was and so I would be interested in showing the folks that attended that Community Council these guard these proposed guard rails and maybe things would click a little better now that they've seen both the guard goals and the guard rails um to give them I think these guard rails address many of the concerns that they had in their feedback and so it would be nice to try to engage those specific people in some way I just don't I forget like if there's a signin sheet or how that works yeah I I don't know that we have sign-ins captured for everybody or that just because we have a sign in that we'd have a way to reach them we do have planned for our February Community Council that will be bringing all of this back so hopefully you know those folks will be in attendance and we can you know we can share with the schools to please make sure those who were in attendance last time um are made aware that any concerns and things that they raised you know we'll be coming back to those as we come back to the guard rails and the goals um at that February community council meeting and that date we had to change that date right Hilda yes we changed it to February 9th I believe yeah whatever that next Thursday yeah I think originally it was like the second and we had them first it was the first okay so it must be the eth yeah whatever that next th yeah the eth yeah um and Miss Gibson McAn just to clarify the site councils before the community council meeting might be a good way of getting those parents to because usually the parent leison know what parents show up to the meetings and that's why we're going to go to each School present this information and hopefully they'll have that opportunity to get more clarification on the two but that's the whole purpose of doing the site councils before we go back into the the community council meeting what are you calling the site councils because we don't have site councils um caitos yeah that's why I kind of want to incorporate them with the caitos because we already have that system in place so hopefully we're we're trying to work through that um the second board guard rail is the board will not allow five years to pass without an equity audit a policy review and a sped review um this is huge policy review I cannot imagine when the last policy review audit that we had it's been years and this is why the whole discipline committee got even got started and um changing the discipline policies that we have because conduct sorry this student conduct our student conduct um review because because we've had some of those policies in there for 20 30 40 years so that guard Ra was important the board will not operate without an annual self-evaluation of strength and weaknesses and a plan for team building and board professional development that includes includes anti-racist training um one of the things that we're learning through this framework is that if we are evaluating others administrators why are we not doing that to ourselves so we need to be the role models of what we're doing and what we expect the district to do so as a board um we will go into that annual self- evaluation we haven't done that in years um as well um the board will conduct its duties without including students I'm sorry the board will not conduct its duties duties without including students families teachers and community members inclusive of those that speak languages other than English in a manner that inspires broad Community ownership of board policy that one's pretty self-explanatory we don't really want any feedback or administrators or anybody coming to us and saying this huge change well what about what's the community think do we have any stakeholder voice so that's what that is and the last one is the board will not perform or appear to perform any of the responsibilities delegated to the superintendent do we I know we're going to community council with this but and I know we're going to eventually vote on it but are we going to have an opportunity for another so session or somewhere where we're discussing like the actual Logistics of what this some of actually falling through with some of these are going to look like yeah so after we vote and adopt these which brings me no no no yeah it's okay [Music] um I'm pulling up that document so after these are adopted what's next is prepare the measurables once they're adopted and that's something that the superintendent will work either with our coach um CTO or his team and then they bring the measurables to those goals um to make sure that but that's something that the superintendent brings to us and that's when we can start working on that to see how we achieve those and you know the midpoints I guess the one I was most particularly interested interested in was number three because I don't know that that's something the superintendent's going to bring to us and how we're going to actually Implement number three as oh okay um that's something that we would have to talk to um CTO about I know that I believe that the framework comes with some board um evaluations I know asba yeah they have some evaluations the sofg framework and I know asba had some too but we can come together and work and we may need to do a study session then to see how that's going to look like in s in in stone but that's something that we can discuss and and um you know as is has been philosophically the way we've been treating all of this I'm not intending to work with Dr Ramos on the administrative side solo um we'll be having him work with the executive team um we'll also be asking him if he can um work with our entire Leadership Council our directors and our principles so one of the things that we can do is we can probably help bring some information for item number three that will you know not put the board in the position to have to do all the leg work to find these things um so we we can bring some recommendations and some solutions back to the board and Mr R I think he had said um that when you guys do that next study session you guys would also do your self evaluation at that time okay sorry no it's okay and and it's important and it's good that you're asking this questions that way you know whoever's watching to knows what the next steps would be um perfect let me go switch back sorry okay and and then so that goes um and then the last piece of it is the superintendent guard rails too which are really important as well um the superintendent will not cause or allow conditions practices or procedures that are inequitable or insufficient for students the superintendent will not allow the ineffective implementation of social emotional learning strategies to support effective teaching and learning in a safe inclusive climate and culture and once again um I'd be remissed if I didn't mention that we have some amazing school board members with us tonight and one of those um one of the school districts neighboring school district has implemented some of these as well and as you look at different school districts they are going to look a little bit different depending on what community they're serving so this is why it's so important that um one of the feedback that I got in one of the community councils is like well we've seen this work here here and it's not working in this and why is this different well each Community is different and we really want to use the voice of our communities and this is how we get this information so with other school districts they may look a little bit different but at the end of the day it's all the student outcomes and the adult behaviors you know student outcomes don't change until the adult Behavior has changed um and then number three the superintendent will not allow the district to operate without students having effective school-based wraparound support systems access to a Family Resource Center and access to an um Community Education Center those are very tailored to us because we do have a Family Resource Center and a Community Education Center that do amazing work not only with their Community but our parents like GED programs and we want to make sure that stays in the district no matter who's here um the superintendent will not allow the district to operate without a system to recruit and retain strong teachers by empowering staff through relevant and differentiated professional development and the superintendent and this is one of my favorite ones the superintendent shall not allow adult convenience or preference to take take priority over the academic progress of students and that one is a huge one because a lot of the times we get complacent in our eyes and where we forget why we're doing or why changes have to do be done in order for our students to be okay it's not about us it's about our students and with that that drafts basic I mean that wraps up basically the last two study sessions that we've working sessions that we've had on superintendent guard rails board guard rails and board goals this is just a preview like I said the next steps are going into probably the cafesito um to talk to our families get as many parents there and then the last push will be at the community council before we bring it back for revision and if we need to make any edits and start adopting um the goals in the guard rails Mr man did you have anything else to add the only thing that I would add is believe on the superintendent's guard rails for guard rail number one assuming that it remains in place after the feedback and review um we do have two of the measurables already established around those based on concerns that the board raised during the conversation we actually folded what could have been two more guard rails as measurables under guard rail oh yeah we did talk about that but they're not on here yeah well because they haven't been finalized yet perfect perfect um awesome and I love it see already thinking ahead all right and that concludes our student outcomes and focus governance update we will have more updates and one of the things that you're going to start seeing different too is in our agenda is that in the future we are going to start having an area just for student outcomes Focus governance work and that's when we will know that 50% of our time is being spent and all that fun stuff so just so you guys know we haven't really done it yet but it is in the works and that brings us to six which is approval of consent um do you want to go ahead and make the motion since you have something to pull um I'd like to a motion to approve 6 a through c and e and f Miss htis at 710 and Miss mcre is leaving can I pull C too I'm sorry so a through b okay I'll you want me to modify sorry I motioned to approve 6 a b e and f so we're pulling okay and all right yeah all those in favor I I I all right do send do you wan to cover C sure it's first yes so I was just going to draw attention to I saw a huge donation from Crossroads Inc in here to Lolinda help pay outstanding lunch balances of $20,000 um I'm not going to get into like things I've read online I know that the crossroads intake facility is within our district and it's near Linda and that you know there's a lot of contentious uh opinions about its location I just um I think that it's um it's great to see this investment from that organization who serves our community um in trying to help folks achieve long-term sobriety many of those people are probably from this community as well and so um it's great to see them give you back to our district and and trying to help out in such a big way um and so I just wanted to draw attention to that yeah um thank you for bringing that up and $20,000 is a huge balance I don't think I've ever seen that kind of I mean maybe I have in the past but for uh an organization that's within our district that is willing to support our students and this is a lunch de balance okay and I want to bring attention to that this is a basic necessity that all students should have no questions asked and for community members I just want community members around that area to know that this um what is it uh facility it's the intake and the detox yeah that the facility literally has helped us feed our children in this community and that should be the number one priority so we are very thankful for that and thank you for bringing that up we need to approve that one first oh yes so I move to approve uh agend item 6C second all those in favor I I I um and then I wanted to pull D um because it is about sending some staff to the IST conference um which I'm currently saving up to send myself um but um I it's a really amazing conference every year I'm super excited that this district is recognizing the value of sending more staff members um including instructional and non-instructional um also I wanted to pull it and highlight it because um one of the people going will be Jeff guire and he and I recently a couple weeks ago got accepted to present at the IST conference so I wanted to shout out Jeff and we'll be presenting about our journey with opening virtual schools after the pandemic and all of that fun stuff so that was it thank you you want to go ahead and move to approve it yes I move we approve 6D I second that all those in favor I all right perfect that go ahead and brings us to Personnel section 8A approval of interim assistant principal for Gateway Elementary School and Dr Lauren I'll turn it over no Mr Man my apologies I there's no ego to bruise over here Dr Lauren is absolutely the right person you're more than welcome to turn it directly to him Dr Lauren thank you president CIO and members of the board uh Gateway School conducted an interview process in December to fill the interim assistant principal position for the balance of the school year there were two candidates that were interviewed and the recommendation moving forward is to approve Mr James Diaz as the interim assistant principal at Gateway School Mr Diaz began his career as a band teacher in the kraton school district in the year 2000 23 years ago he has worked at multiple schools and is respected as a leader among his peers Mr Diaz currently serves as co-chair for the governing board advisory on discipline policies he's been a leader and a past president of the kraton Education Association Mr Diaz has been actively involved in a variety of District committees including meetting infer budget advisory and teacher evaluation Mr Diaz completed his administrative certification at builtmore Preparatory Academy completing his master's degree in education and educational leadership and Innovation from Arizona State University and holds a bachelor's degree in music from University of Arizona so we are proud to bring Mr Diaz forward as a candidate yay I'm really excited about this one so I move the governing board approve Mr James Diaz for the position of interim assistant principal effective January 8 2024 second all those in favor I Yay Mr Diaz and you already know got come up and speak you already know the drill um I'm just really excited the last three years that I've been here I've had nothing but beautiful experiences and interactions with Mr Diaz and I've seen how you are you know Through My Lens of when I'm walking around and just to see you with the kids is amazing and that's what we need we need more people that you know that's one of the things that I always say you can't teach people to care you can always teach people on how to play music notes or how to do an instrument or how but you can never teach people to care so I'm really excited for this yeah thank you for the opportunity um it's it's been really great um I've gotten a lot of support a lot of help I got a flower back there hopefully hopefully I won't kill it um but uh yeah it's so it's just been really really awesome I um I gotten a lot of advice and support from people just earlier today I had a conversation with Dr dear about because I'm a I'm a list maker I'm a planner I'm that relative that you hate on family vacations uh because I'm like five o'clock it's 5 o'clock we're supposed to go over here we're suppos so sometimes that's not always well-received uh but so I was going through my to-do list and Dr Mar was like yeah you're going to want to set that aside because you know if you get through three or four things and be flexible that's your way to go so um uh and I people are saying it's like you know you got to have the right attitude the right aptitude and relationships and that's that's my wheelhouse right that's the bulk of my training from organizing and everything else I'm I'm I'm really really uh that's really really important thing to me right so I have a couple a little like personal vision statements right I have my little bumper sticker slogans that I like and one of them is if it's not broken don't fix it but you can make it better so I like that kind of thing um and the other one is always keep trying always keep trying um and that's kind of like where uh restored practices comes in I'm a huge big uh proponent of restored practices during the interview process one of the things I was talking about was like I don't want to live in a world where we just kind of stop um lots of uh administrators lots of teachers they have conversations about you know behavior and what do we do how does this work and what can we do what are our other options because the the the when you give up the phrase that always comes to mind is a phrase that was popular years ago which was the school to prison pipeline type of thing and I just I don't want to live in a world that's like that so uh the sort of practices are kind of a big big deal for me and uh implementing those and being a part of those right and uh um I think that that's something that's a really powerful part of it right and my leadership Heroes I always tell people my leadership heroes are Bob and Fred um Bob Ross Fred Rogers uh because uh there's that quote that Fred Rogers when they were talking about when traumatic situations are going on you know what do you do and he said something to the effect of always look for the helpers right there's always there's always someone in the chaos that is trying to do a little bit better than someone else around and that's something I really kind of take to heart um uh full disclosure though I am not Bob Ross I am not Fred Rogers um if some of you I've known for years and years and years I'm not the same person I was years ago um years ago uh there was a a friend of mine someone I very respect said to me it's like you know uh your the the the moniker was uh accidental and I'll keep it G-rated accidental mean person and they used another a word that was really let figure that out yourself um and I kind of snickered a little bit and I was like and I thought yeah you know because I I want to be honest with people and um I reflected on that and I thought to myself it's like you know um uh at the end of the day you're just being mean right you you're you it's not what you say it's the way you say things right a little bit of reflection on that and now I have to go back and make phone calls to significant others and do a lot of apologizing for some of the things that I said to people um but I I really really truly believe in that right that's a big thing for me it's not what you say it's the way you say things and there are ways that you can build relationships and have collaboration and be Grassroots about things and do it in a way that is not g to hurt because as soon as you hurt people shut down and you're not able to have genuine conversations so that's kind of where I'm at as an individual and thank you so much for the opportunity and uh the and I'm gonna do my very best to not let people down so thank you well also just want to plug again thank you for being our committee chair yeah student conduct committee so it goes hand inand um and and then just the conversations we've had there and then had one conversation with you in the parking lot I'm actually grateful that someone that asks questions and pushes back on things is in leadership I think we need more of that and that's promising and hopeful for me um in this position um and apparently we probably were in the same room like 13-year-old me and my bass clarinet with the Abbotts and you we probably all in the same room and now I just like voted for you to get this job yeah it's kind of little there's a little bit of trauma because some of the kids that I teach I taught their parents so yeah yeah I got the gray hairs to show it I got that from you your mom gave me that no but uh yeah it's so it's been a it's been a it's been a ride so thank you for still being here because that's a feet in of itself to be here that long this is my home so thank you so much we're so excited congratulations all right that brings us to our next item which is 8B um board initiate Direction on meet and confer per policy HB and HC and we're waiting for the slideshow yeah I'm not okay we're getting no signal don't make Russell more anxious there we go it's cold yeah last meeting it was very hot in here so I prefer it we're balancing all right Dr Lauren you're gonna go ahead and get us started with this so our interest based negotiation Pro process has started for this upcoming school year year uh we began our first meeting on November 29th and we are seeking guidance from the governing board about the principles that you would like us to use moving forward in this process uh and then we will present those principles to the team at our next meeting on Wednesday the 17th um I'm just going to say one of the things that um we did make an adjustment on was the alignment with student outcomes focused governance goals and I want us to make sure that whenever we're in these committees and sending these ideas or the ideas right to us that we're really putting our students first how is your 5% rise going to impact our students how is your instructional time increasing or decreasing going to affect our student outcomes we want to make sure that the recommendations that are coming through because I I feel me personally that's the question that I'm going to ask how is this going to impact um our students in the classroom I know sometimes it's really easy to get well I deserve a higher pay and I deserve this and I deserve that how is that action Behavior going to affect the students um so I know before we had the alignment with the Strategic plan Miss Katie Gibson McLean made the recommendation of switching it over to student outcomes and that's a conversation within the Committees that needs to be ttoo that as a board I believe we are going to be seeking those kind of um questions on how is this impacting what we're trying to achieve which is getting our 0% black students to pass at least a test I don't know if we have any other comments questions no I mean just that the other four are remaining the same because they encompass the right four major challenges that we tend to see right and um being able to make sure that we keep those in mind and um you know having the meet and confer process and having those groups of people come together and hopefully getting some ideas that none of us or the executive team have thought about um that's what we look forward to most out of the meet and confer process so I think those are all the ments and or recommendation recommendations that we have thank you I appreciate your guidance perfect and that brings us to um agenda item number 10 which is business and plant and this is for the approval of resolutions to reduce the square footage of larcy Kennedy School M thank you Madame President and governing board members uh when a school district changes the amount of square footage on a campus it must be approved by the school facilities board the process requires the school district governing board to approve a resolution for the change in square footage resolution from sfb that we have to use is attached the rebuild of Larry C Kennedy School resulted in a campus totaling 6,752 square feet which is a reduction of 7,511 square feet from the previous campus total of 78263 square feet the attached resolution captures these numbers for the update of SSB records we moved that the or we request recommend I'm sorry ah that the board members approved the attached resolution um may ask a question of why it was reduced I I believe that the design feature of uh twostory building um did create some efficiencies in that square footage that was not included in the original build of the older prior campus is that correct yeah and if I could add to that Miss Shapiro that that campus was kind of an odd compilation of the the original school campus and a church property that was amended to it and so there were several buildings that were on that church property that the district used for a variety of purposes over the years that really weren't you know entirely focused on the function of the school so I know like curriculum and assessment at one time was in one of the older Church buildings that was over there and um there was actually an old parsonage house that was there that I think Junior Ambassador housed out of for a period of time in technology housed out it for a period of time so some some of those buildings were pretty ancient and they weren't really efficient for the operation of of a school and then we had some safety hazards on the campus which is why a lot of those things came down um and there didn't really it didn't seem to make sense to replace those structures since they really weren't part of the school function okay thank you for that any other questions or comments okay I move the governing board approve the resolutions to reduce square footage at larcy Kennedy School second all those in favor I I okay and this brings us um to the revision of the governing board policy bedb and this is the first reading um so I brought this forth and I'm just going to discuss it a little bit this is where the um restructuring of the agenda happens so one of the things that um we're adding is basically switching our superintendent reports after governing board member reports just because a lot of the times um stuff gets double infoed um we're going to go ahead and do the student outcomes Focus governance um placeholder and then after that we want to do public comments and the reason why is I want the public to be able to hear what's going on the updates what's working and what's not working and if somebody within the meeting has a question or wants to talk about something they have the opportunity to do the that after the agenda item I know that they can always pull a card to a certain agenda item but not a lot of the times our me our people in the public know how that works so this is a little bit more um easy for them to follow and then moving approval of consent agenda item after that um this was a great idea by a fellow colleague because then that differentiates where our student outcomes Focus governance and then we break off to the public comments and then right after that we get to our business is there any way to just put this up so people oh my God I thought it was the whole time I am so sorry I didn't know sorry yes we can I apologize I thought it was up there he goes it's just minor tweaks um just to make sure that it's going with the S so framework and that we're going to hold ourselves accountable to that 50% of um talking about student outcomes while we're at the board meeting so this is the first read um do we have any questions comments I think it reflects what we talk I think it reflects um we had kind of alluded to the idea of of doing this restructuring when we did one of the studies sessions um and I think this captures kind of the direction we were going in uh yes I know we're talking about the changes which are in red my concern is that I never knew subsection B existed to governing board member reports at least in the parenthesis and I'm not sure we've been abiding by that I was gonna ask about that too and you know what it does not that's just kind of there but it's not something that has to be put on there okay I was curious if it was part of Statute and then I was like wow and you guys can speak on it you know you guys just can't have a discussion certainly but like if we're because I read this the same way where like if we're gonna approve this as our new agenda to me this says our new policy or yeah like or well our policy about agenda to me this is like I need to specify ahead of time what I'm this has always been on there yeah it's not new it's been on there I yeah we just failed it looking you don't have to you just can't discuss okay like when you guys were discussing the Epic kids you guys were like this close just like something do some PA so controversial attach a buzzer to me from now on you're not supposed to be discussing because it wasn't posted so got it I guess like what do we need those words do we alter them like I just feel I read this and it sounds like I need to like we can remove them if you want I don't think for the second reading mean anything yeah you know but it can definitely be remoted like do you interpret this like you like how do you interpret that wording because because you know what it was not always in there somewhere along the way when asba made a change they kind of added it in there but it was not always there so it can definitely be yeah for I think for the second one maybe we just remove the parenthesis wording and leave it at reports yeah because this sounds like we would have to give you bullet points on what we're going to include and you would have to post those like that's can't tell I don't even know what I'm saying until I'm saying it and I don't even know if I really am knowing what I'm saying when I'm saying I will put a strike through on for a second read okay okay that works cool awesome thank you for bringing that up any other questions or comments all righty and that brings us to Future agenda items do we have any future agenda items I have one um I want us to discuss continuing our membership with the Arizona School Board Association and then I'll send that over any other future agenda items I don't know if this is an agenda item you can tell me probably not I brought it up to J it was about trying to get some more professional head shot done for us and maybe there's a time we can schedule with um at the at like a future board meeting where we can all be ready to take a photograph so that we look a little more not saying that any of us look horrible in our photos but maybe just I'm ready I know exactly what you mean just try to be nice and and I I did Disc discuss it with molic and she'd like she thinks it's relatively inexpensive she'd like to look into getting a Studio within the district to do the head shot for us so that way they can be in a better controlled lighting environment than this lighting um and we'll hopefully end up with better photos that way and we'll forar you guys okay have forewarning instead of like smile you're getting snapped right now awesome not today perfect surprise I planned this's A Brave day no all right hearing no other future agenda items I motion we ad adjourn second all those in favor I gracias W noes have a good night

that'll be [Music] great see you [Music] talking it time yes I'm Tex got a few minutes should we do the wave or something [Music] warm do the Hoke poke or something around the room how about how about board yoga board yoga we now only have two minutes that ought to be interesting good evening we would like to welcome you to our special organizational meeting and brief board business meeting at 6: pm.

I pled Al to the flag of the United States of America and to the Republic for which stands one nation under God indivisible with liy and justice for all W Lord Jesus we're um starting another year and kind of wonder what happened to 2023 I just want to thank you for your goodness and your grace that's been given to us in the past year and we humbly ask that your faithfulness will continue into this year um open our eyes and our hearts that we might be able to see the world a little bit as you see it um as board members we want our time spent here to be more than just uh budgets and paying bills uh there's a world of hurt out there in the lives of many of our students and U I'm sure people they're involved with them every day like Mike can Tanya they see this help us to come alongside them to bring encouragement to bring hope of a future and to share the truth that you have that brings life we just give you praise for all that you've done and rest in your sufficiency for the days ahead amen amen all right future board meetings the 23rd we'll also have a regular meeting but we'll also have Board of Finance meeting at that time February 13th and 27 or two meetings that follow after that revisions of the agenda I think we have one additional donation and then another item to new business for a field trip public recognition uh this evening we have a recom ation to approve a $3,850 donation and that would be from the Bowen Center $150 FR me Tire and Alignment $150 Thorn Insurance 150 Brown bar Brown barn metal works 500 France Lumber 500 treland equipment 500 FJ re and Suns also 150 and Shephard Chevrolet 500 then we have r no removal at 150 George and Terry eort 150 and we true landed twice okay Second Time Around 500 that's all for the county attorney that was held at Northville Junior Senior High School we also have a $500 donation being recommended for approval from flch plumbing and heating I'm sorry that's 500 it includes 200 from flow tech plumbing and he meting Gart Holdings would be 300 of that all for Northfield wrestling and then third we have recommendation to approve $174 donation from three Anonymous donors and also Karen Gonzalez Alex Alman LJ Chesterman Alexandria Richards and this will be for Mrs Cassie Harold's little North prek4 classroom which is at Metro North and it's for something called Just Right seating the instructional table and finally we have a recommendation to approve $250 donation from grow wbas County for Metro North robotics so we appreciate all of that L to accept all the donations second Motion in second to approve donations all in favor say I all right thank you school and recognition students and staff Mr ke thank you so as you know um we this year have been doing um the spotlight a little bit different we are spotlighting our actual um teacher of the year and staff of the year on the agenda um uh you can see that we have also uh Bridge director Tanya Boon for car whff there was an illness that came up and so they're not going to be here tonight but we do have Mr mcdot here as principal and our staff of the year at Whit Junior Senior High is Shelley sarl so Shel come up here she she's sporting her Michigan Championship last night so anyway we can talk about that a little bit so first of all we do know that First Farmers Bank and Trust they actually sponsored our Spotlight program and so she will get a $50 um voucher so we'll have to talk about that a little bit because that might be a little bit different for um how that works so we'll we'll talk about that in we'll figure it out um one thing what happens to is we have um all of the staff of the year the six different schools they basically um to find out who the district winner is we actually ask them to um say why they love their job and different things like that give a little bit of a narrative about what they've done in the past and one thing I just want to read I won't read everything to you that she wrote but I thought this was the greatest part of it um it says uh this is just part of it in part it is my greatest joy to show people that they are valuable that they matter that despite the circumstances and situations students staff parents are in or have been in there is hope and they are loved I choose every day to be genuine to be sincere to show I care to laugh to encourage to love to show love to give Grace and to give hope and actually knowing that um she is at White Junior Senior High School we should do that at all of our schools which I know we do um but that is even more important even like uh Mr Bowman said in his prayer tonight um about what they see and the hurt that they have and so um it's great that the job that you do where you see all the students that you do all that so we really appreciate that um and also want to let Mr MCD share anything about it is remarkable based upon both what Kevin pray and what Shel wrote about herself that's exactly what I would say about sh so everybody here knows the the role of the school secretary carries multiple hats but at at our school students are being called in and out of school throughout the day to go to therapy for different appointments and whatnot so chel is always interacting with our students on a regular basis and what I would say about chel what she wrote about what she loves about the job that that comes through in every interaction she has with kids so there are sometimes shell demonstrates this is what Grace is there sometimes Shel demonstrates love when they probably don't deserve it but she extends it anyway and she does a beautiful job running the front desk and there there's no question that when the kids come through uh chel is going to in a very small way that we can as people give them just a little bit of hope that's exactly what she does and she has basically a dad joke of the week that some of the kids really look forward to reading and which so some of the small things she do that get make a great difference I personally like the bad jokes too so yeah yeah thank you very much for that and I know that I when I go I see that also I don't know if this is stuck or not but what Mr MCD said um it used to be that position right there they were like the airline traffic controller I don't know if that's ever been said but she controls where all the kids go and all the different places with all the different therapy with all the different appointments and all the different things that they do and so um you have to have be a very special person to be able to do all that we appreciate that um you have anything you like to say we' like to keep it down to under 20 minutes um I do I really love my job I you know people have residential because I worked residential years ago but um they're like you need to come back I've had that said recently you should come back because you're just really really I'm good right here I really really do like what I do so yeah so thank you for doing all that let's give her one more round of applause can I say something about that other thing yes you can do that now but Shelly if she wants to hear that or she can go ahead and leave now that's how we typically do it so it's up to you so Mr M you're on uh Mr yeah Mr Dr asked me to share this with you it's a perfect time to do it so this past fall we applied for a grant from the state of Indiana to to basically we had different options but we we chose the option of Tom Migo which is an artificial intelligence tutor we actually had our first training on it today we'll get one more training on it tomorrow um so U we had no idea if we get the grant but we were blessed with one and so our attitude simply is let's let's try to learn the best we can what this can do and we have a year to play with it and so we're looking forward to seeing how we can use it so it'll be used both residentially and uh Mrs Boon and her staff will use it with the bridge pits as well and so we're looking forward to that so we'll keep you up today okay thank you um I have a couple other things here that were given to me that I want to share first of all from Mrs Lewis at Southwood says congratulations to Southwood senior Randy Boon for being selected as the recipient of the Ford family community scholarship the Ford scholarship is a full tuition full year scholarship awarded to a Wes County High School student who has been actively involved in the betterment of w County through extracurricular activities volunteer service and participation in community events Randy is an outstanding leader and role model whose stren strong leadership and advocacy skills are evident in the academic athletic and Community Arenas Randy plans to attend Indiana Western University and major in pre-occupational physical therapy and so this Ford um Family scholarship um Community scholarship is really very similar to The Lily scholarship um it's full ride uh for tuition plus there's actually some monies for I think $1,000 a year for books um I ask him to be here tonight um so we could uh honor him um he's playing basketball at oill tonight and so we're hoping to have him come maybe a little late uh on January 23rd at our next meeting so that we can just honor him in front of the school board so I want to mention that also I want to mention uh Mr Snider at Northfield um I will say that I I'm going to read all this this was given to me um but when I read this I'm not going to give any names because um one of our coaches was highly um praised but the other coach during that particular game was not so you'll hear it when I read this okay um Northfield High School varsity basketball girls coach Hillary elro received an exemplary behavior report from ihsaa official Greg Finley from the na HS game on 1216 Mr Finley said that we would like to com um commend the varsity girls basketball coach at northw high school Hillary elw was a very sharp and clear contrast to her counterpart for the opposing team while the opposing team's coach wh the entire game yelled across the court to throw their arms into the air and loudly complained about nearly every call throughout the game the exact opposite was seen from coach elth she remained very professional and coached her team rather than yelling at us all night she did a couple of she did have a couple of calls as she disag agreed with but she quietly let us know her concerns and we moved on it could not have been a sharper contrast in styles thank you coach elro for a very fun game congratulations on the Victory and probably all of us who go to different things might have been on that other side too at one time or another but at least in that time coach elth did a great job and good contrast so just wanted to share that and I have one other thing I want to share for the school board um I did share this with them in in an update but the January is School Board appreciation month and that is really unbelievable because the reason why is because usually you only get a day all right most things are a day but this is for the whole month all right and so I I do really appreciate them um I think we all have a good around the table here have great relationship to work together and so I just have a little certificate that I put together and actually Terry uh spadin from the Indiana school boards Association also signed it but I signed it it says um thank you for your dedication the metropolitan school District of walish County and the Indiana school boards Association are pleased to recognize the school board service of and I have one for each of you with your name your positive contributions leadership and tireless commitment on behalf of our students staff and Community are truly inspiring we thank you for making a difference for public education and I know sometimes I joke a little too much but I do really really appreciate working with all of you and so um Mr Kevin bman thank you Mr Jeff Porter Mr Christian Rosine Mr Matt [Music] Driscoll and Mr Scott H so let's give them a round of [Applause] applause what was that all right so those are the recognitions I want to share tonight no thank you is that all I think I have that's all I have okay next we have presentation from from Bata awesome yeah so yeah yeah this Aaron Heen and uh I brought Bata in today to do a presentation for you guys we did a presentation for the principles and uh Administration and our sro's uh shortly before Christmas and uh we've been impressed with their product um and we want to move forward with that project it's a it's a high dollar project over a long period of time and we can discuss those details after the presentation but we feel like their product is is second to none and we're really impressed with with what they can do and so I had John fly in from Arizona unfortunately on a very cold day for from Arizona but anyways um he's going to do a short presentation on just the power and and the AI features and and what all the system can do um it's important to remember this is going to replace about four of our current systems that are all uh segment and so we're going to bring that all into one platform and kind of unify all these systems Under One Roof and uh so I'll let him take it away yeah thanks guys Aon thank you for the intro um everybody here on the board thanks for allowing me to come here and present a little bit more backstory about verata we are founded in 2016 have about 2,000 employees now we're looking to 2 200 by the end of this year we are in series D of our funding we just received another 100 million making us to about 46 million total in funding um we have 13 offices worldwide and we are continuing to grow at a high speed jumping into our platform as Aaron mentioned it is going to streamline all of your operations a great comparison I like to give is Apple they have you know your MacBook the TV your you know your phone your watch but they all talk to one another you get a message on your phone it shows up on your watch you want to raise the volume somewhere they all talk and I'm going to show you how we do that with security so on this page right here this is what it would look like for you as an end user this is going to Showcase all of your different cameras throughout your site and if you have multiple different sites you can easily go here and you'll be able to actually look and filter through each and every location so if there is a gymnasium or a you know different Elementary School you want to filter throughout the different schools you can easily do that here U one of the really cool features that we have to offer offer when I jump into this here you'll see the live camera quality all of our cameras record in HD and what you'll be able to see is if you have a date time uh it's really easy to find what you're looking for so verata the quality is great but we really focus on the usability we want to make sure that as an end User it's user friendly so if I scroll through here I'm able to look at history for the last 30 days and if I have a specific time or date I can easily click to that just by using this calendar tab here if I wanted to narrow these clips down I can go from 24 hours all the way down to 20 seconds really narrowing down exactly what I'm looking for another really cool thing we have if I go to the motion search here what you'll be able to do is highlight a specific areas so if there was vandalism theft anything that may have gone or happened at your school you could highlight the area in which it happened or student says Hey somebody stole my backpack I highlight this lunch table here it'll disregard the entire surrounding areas focusing on that highlighted area and it's going to show you each and every single person that came in contact with that area you can also do the same thing for vehicles in the parking lot right here this isn't the greatest use case for that but if there was an accident or an incident in the parking lot where a student bumped another student's car you wanted to see what possibly happened you could highlight that specific area go to our vehicles here and they would then pop up I highlighted the ground it's going to sit here and load for and never and ever because there are no vehicles on the ground but just trying to give you guys an example of how you guys would use it in your use case going here to our people search we use AI analytics to search based off the attributes of an individual so if there's a neighboring School a sporting event something goes on and there's a altercation let's say physical alter altercation that occurs uh we don't know who's all involved but we know that one of them had on a red shirt and they appeared to be a male and they also had backpack these are all the different type of searches we can do we can also do what colored pants they're wearing um Etc so now as I scroll down I'm able to see every single person across my cameras that matches that description I just put up I can also do the same thing for face searches and what this is is our cameras will pick up each and every face that walks in front of it saves it in our database and you can actually go back if this woman here is somebody that we don't want at our facility not only when I click onto her face will it show me the history of her for the last 30 days so if I see somebody I'm like oh they committed a crime they did something I didn't like I can actually go back and see if maybe they did it before and I just didn't catch them um what I would then do from here is create a person of interest this will then notify you in the future of this person arriving on campus so if there is somebody that doesn't have access or shouldn't have access custody battle parent can't come pick up a kid you can actually upload a photo of their face in here in the moment that they are picked up on the camera and they're not supposed to be there the SRO will be notified or the respected technology Personnel you can also upload photos as well it doesn't just have to be somebody that we caught if you want to be proactive and we haven't caught them yet we can actually upload a photo as well and this can be a mug shot social media picture anything and our cameras will save that face you can also do everything that I'm showing you here on a mobile app as well so you're not really stuck with having to be on site having to be in a specific room if you're out and about you can get these alerts on your phone and do each and every feature I'm showing you now on your phone going into the vehicle search just like with our people we're able to search what type of car or the time date Etc so for today I'll do a blue pickup truck and now you'll see down below each and every single car that matches that description will populate down here below so if there there is a car that's driving reckless in the parking lots or hits a specific car and we know it's a blue truck we can go back here and search talk to the witness and say what car was the culprit lastly our archive section you can save unlimited amounts of data here in the cloud we also have the E of use to share Clips out as well all you will have to do is click the share button it's almost as if you're sending a picture on an iPhone and all I would have to do is Type in somebody's phone number email Etc and it gives them access to exactly what I'm showing in the camera jumping over just to show off the integration that sums up our cameras uh jumping into the access control this is what really separates us from everybody else everybody has cameras everybody has doors everybody can do a little bit of what we offer but nobody brings it all together as one when I click on the railroad kitchen door what you're going to to see down below is I can actually go back a year with the access control and the access control is going to show each and every single person that badged in and out of your facility as well as how they did it for us right here we have the remote unlock here I can remotely unlock a door I will click this button once it closes and you'll see right there my name pops up John ketchell and this door is going to swing open if you have a guest or visitor outside your facility they're locked out and they just maybe forgot their card or don't have a key you can easily Buzz somebody in remotely with a click of a button if you go here into the access levels different levels of persona will be granted different levels of access you know SE Suite level superintendent principal maintenance will probably have access to the entire facility um you know volunteer employee has no business being in the it closet you can really customize who has access as well as to the specific schedules on these doors as well so a good example is if you guys rent out any of your facilities and the gym or any other facility supposed to be open from 7:00 p.m.

to present those okay so that's fine so then we'll save those to the end but we are going to move the mcast presentation which is uh yeah frine but that's the number one three on we'll move that up so we'll we'll let you go first before I do my report and then we'll have Emerson and then you guys can leave and then we'll roll through I really appreciate that thank you no problem no problem all right glad I asked about the field trips okay ready good yeah oh sorry did not hear you I'm sorry all right good evening everyone I'd like to call this meeting of the Berlin Boon Regional school committee to order just a reminder that this meeting is being recorded your image and or voice may be broadcast let's all stand for the pleasure Al IED Al to the United States of America stand indivisible andice okay uh public comment don't think anyone is here for public comment um did do we have any Communications did anyone have anything they'd like to share as far as Communications okayy from wbac who does our sub committee meeting she emailed me today and said that burlin public bur table access is willing to semi-permanently donate a mixer so would enable us to have multiple microphones during the meeting to improve audio so that's something I wanted to put on a future agenda the text I just want to mention that today that's great so I have not had a chance to read this I'm sorry so they're just like straight out willing to donate this yeah maybe grab it back for like a town meeting or something but let me permanently Don all right so I don't think we have to vote on that I think we can right no they did there's an email she forwarded put on agenda I don't know permanently loan to the school committee all right so we'll figure out Jess if we have to I'll look into that see if we have to vote or if we can just accept that for our next meeting that would be great because the next meeting is actually uh the um initial budget okay um so anything else before we move on all right let's move on to the consent agenda um is there a motion to approve approve uh the consent agenda all in favor I as well that motion passes all right so we're going to do things a little out of order tonight well first thing we're going to do is we're going to have our mcast update so we had the ELA and science last meeting tonight we're going to hear from Miss Francine gleon on the mcast math part for you want to chair no it's it actually hurts more to sit down right like to get up and down so I'm just gonna stand until I leave okay whoever asked me that so thank you um so you all have a copy of my mcast presentation from last month I'm sorry that I couldn't make it here um but it was a medical reason um and so I'm not going to go through that because I was asked to just highlight the successes and to talk about um areas of improvement for the math department so that's what I'm going to focus on I did actually make something just to keep myself my thought process going so I'll start with successes okay um we are recognized as a blue ribbon school which is a very impressive honor okay um it means that we are supporting our students academically socially emotionally okay especially our high need students all right um nine out of 21 of our high need students in the 10th grade are meeting or exceeding expectations which when I showed the results to the math department they were floored because our expectation after they took the exam was for that not to be the situation okay um only one student was not meeting and that one student had a big attendance issue I believe they missed about 44 days of school so you know 44 days of school 44 days of curriculum trying to take a math mcast is troubling um and so I don't know if they've retaken it not yet at the end of this year at the end of this year okay so my hope for that person if we talk about areas of improvement is I'm willing and I've always been willing to spend one-on-one time with these students that don't pass the exam um I've always done that and I also offer the mcast remediation course at the end of the year I always email Carol and I say where's the money can I do this can we put something aside and I you know I put a schedule together and I usually have a lot of kids that are interested in this I actually got an email this week from a parent asking me when is it starting are you doing anything um because parents are interested I told them to keep an eye out for it in the um Tanto newsletter and that hopefully down the road we'd have something that we'd be able to offer them we typically do it about 8 to 12 weeks before the exam sometimes there's not enough money to hold it for that length of time um I think the money comes from Title One um I'm not sure where else we could even find the money for it but students that I have had that have been to my mcast remediation class have passed that exam um I spend a lot of one-on-one time with them I usually have one pair that stays with me um that pair that I usually have is fantastic um this Richie she usually takes on the position she takes it very seriously and I have so many kids that come back to me after they get their results thanking me for holding the class and and that just brings me great joy because they come into the class and they're nervous and they're worried um they know you know what's going to happen if they don't pass the exam and so they really just want the opportunity to do well students at that level that want the help they just want to do well they want to pass it um and I'm going to get into something about how I feel about the younger grades after but students at the T 10th grade level need to have that class okay um so this is really fantastic fantastic okay these results are fantastic the test is not designed and has never been designed for any school to meet 100% needing and exceeding it's just not made that way they redesign the test all the time so that that doesn't happen because if it happens that we're all meeting 100% there's no need to have a test there's no need to change the standards there's no need to look at what we're teaching okay so I think that we're doing fantastic um we're very proud of this particular group of students these students had some courses at home during covid learning that were detrimental to the content on the test so a lot of work went in from the math department at the beginning of the year we tested every single class we looked at the data to see where they were missing um Vital Information or stand because of how we had Co learning and then we had um our what do you call it that year after oh that hybrid the hybrid the hybrid learning okay and both of those things um really showed up in this particular group of kids so we were really proud of their results all grades performed above um the state expectations and the eighth grade saw their biggest increase growth increase of 37% above what they normally had um in years past however if I start to go into a very lengthy conversation with student growth percentile which I'm not going to do um student growth growth percentile they're they're looking at students and they're looking at their growth compared to another group of students they're not looking at these particular students compared to themselves okay so if we look at just these students and where they were in the in the eth grade which we do as a department we print out how they did in the eighth grade how they did in the seventh grade how they did in the sixth grade and we say okay look at them in the 10th grade and there is usually tremendous growth and students are very successful on that exam I feel like students in the younger grades um and this is my own personal opinion are overly tested um and I think that a lot of them especially in the eth grade that's just an age where they sit down to take this test and they have said this out loud as sophomores they don't take it seriously 10th graders know that it's a high stakes exam they need it for graduation eighth graders don't know that so they look at it as okay this is another test that it they're making me take it also is a very difficult test um some of us as teachers feel like the e8th grade exam is actually harder than the 10th grade exam by a long shot um so we have done a few things in the department um looking at that and what we've done is we redesigned the pathway and this is all in the stuff that you see in my prior presentation where I go through what is the math department doing okay um and I just lost my train of thought the pathway oh the pathway so we we changed the pathway so that students were no longer um capable of taking an algebra one honors course in the seventh grade um that needed to be changed because students were really missing out on content that was on the e8th grade exam because it's like they skipped pre-algebra they didn't have any of that content so they didn't have the skills that they needed to do really well in the mcast so by changing the pathway and having students take Algebra 1 starting in the eighth grade we've already seen big changes um teachers are noticing already that next year because this year we do not have a seventh grade advanced class at all we didn't have one student that we felt was prepared for a seventh grade Advanced course but next year we do okay next year um the Middle School teachers have taken a look and they do feel that they have a comfortable maybe 15 to 20 that might be able to move on to a seventh grade advanced class next year now what does that mean well well we have to cater to not only the kids that have needs High needs special needs but we also have to cater to those kids that are also high level we need to cater to everyone um I have always been a big proponent Mr Campbell will tell you um Emerson has me I feel like students that need help deserve the help but I also feel like students that are high level deserve to be able to have the opportunity to show skill as well because of that for many years I have taught six courses I've taught six periods because I did not want those students to not have the ability to take Cal three before they went on to college okay I didn't want them to skip a whole year of learning calculus or having the ability to play around with Calculus a little bit so I've always offered that granted it's a very small class this year I have five some years I have one or two some I have three one year I had 12 okay it depends on how many students are taking AP Cal ab and apal BC and want to continue that path so if they're taking it as a sophomore freshman or senior and they want to continue on that path I feel that it is important to be able to offer to them no matter what the class size is okay so anyways we redesign the pathway we are seeing great results with that go ahead sure I think Mike had a question I'm sorry I don't want to interrupt but I don't want to get too far away and then go on something else this question something you already said yeah that's what I want to do you want do questions go ahead yeah go ahead I'm just gonna cut my ear because it's like I'm underwater still recovering so H well before I asked my question I learned last month that if I ask a question sometimes you take it negatively so I want to just let you know what I'm not asking this because I think anything negative about you or any other teacher okay or the program I just want to know I want to know how the committee can can help solv whatever issues need to be solved yeah based on budget policy back to the high needs 21 High needs students what what makes them high needs um well they're a mixture of students that have IEPs students that are El students coming from other countries students that speak other languages our our population from the past few years has grown from I don't know the exact numbers I just know that right now we had 21 that took it for this test that were in the HS category um and you can find actually all of that information on the mcast website can you speak to that yeah I can so the highs population is constituted by students whose first language is not English English language Learners economically disadvantaged and students with disabilities and that goes into a formula um that produces High needs for the end of the 2223 school year that was 31.3% of the discount so disabilities I can understand having a challenge with a test like this yeah the English Learners if this test were given in their native language would they perform better I think they would but they can't take it in their native language they can't take it in their so how are they getting to 10th grade and not functional enough in English to be able to take the test that they're being required to take in order to graduate in the school how are what can we do this oh we um I don't know if there's really anything we can do because we have students who are coming directly over from a country not speaking the language that are being you know that are enrolled in 9th grade and 10th grade so they show so they're coming from a country that doesn't speak English today on Tuesday and on Wednesday they're in Merlin or Boon and they're at Tanto and they're being expected to pass the T they are expected to yes essentially um I I believe that there is Wile room with um L students that they don't have to take it immediately that year they can defer it one year but sometimes that's not sufficient time to you know you know I'm imagining that TR to become in a language so I've done that and it's not easy right I agree so it is um you know it is a challenge um I think also to speak to the areas of high needs our largest group that is um is increasing is our low socioeconomic group that is increasing at a greater rate than any other group so how is that group defined that was my asked question so it is um defined um through the income level of the household and often times and that's a state you know know State identified um you know people who are usually um identified for low free and reduced lunch in that category is there an issue identifying those particular kids with kids who aren't performing on these tests because I don't personally understand how I understand how the home's income might give you additional advantages but if you're student in the school how does the fact that you have low income at home mean that you can't perform on a test so that's an excellent question I think that and you know if you've had these students in your class you can certainly understand stand um sometimes these students are going home and they're working they're working to actually support their family so um some students are working probably 30 to 40 hours a week um on during the school week or on the weekends and and providing support for the family um so they're not able to um maybe do traditional homework or stay after school for after school sessions um sometimes they're going home to to an unstructured environment because parents have to work maybe second or third shift um those shift differentials can make a huge difference in a household income um so you don't have you know it could be a very loving home um but you know students and I think there's a very um common misconception that you know we need to stay home with the small children which is important um I know myself that it's important to have structuring guidance for middle school and high school students and when that structure is there it's really easy to get tied up on your phone or on you know online and so all of a sudden I know that I can be online for what appears to be a minute and there's a Time Warp of an hour yeah you know so so I think all of those conditions which are defined by low socio economic so I'm just like I experienced a lot of that stuff myself growing up a lot of what you just oh absolutely and as I did but they're in the school for six hours six and a half hours a day there are some people who argue that homework doesn't actually help so how are those six and a half hours in in the day not enough so sometimes people um or not how is it not enough and what can we do through policy budget board superintendent right to change it because to have 30 to 40% of kids not being able to perform at that level because of money at home they're still in the building hours a day I can understand attendance I can understand I I don't I don't I'm sorry I don't need to stop you but I don't know where you're getting 30 to 40% not being able to you're talking about the percent of kids just the high needs or along the whole the whole thing each different grade great question I think what frine one of the things that she was talking about the title one work that we do in the school with students has been helpful and also things like she's doing after school additional help I think to being able to do more of that during the day and after school would be really helpful people will fund those opportunities for students to come and get extra help would be huge the other piece that that pleasa didn't mention I think this is really important Jill will speak to something she's going to talk about later exposure of these students to Opportunities outside School exposure to field trips resources going to museums having a chance to to see more of the world and see everything we I used to teach in a district where the children had not left that count to come to W I mean sure sure if they can't do that after school because they're G take care of young kids or they gon to go to work whatever so bringing anything like that into it so I think that's an excellent point um I can address also um Sally is um heading a scheduling committee and we're looking at opportunities to adjust our schedule so that there are more opportunities for tier 2 intervention you know tier one intervention is all the intervention that we provide in the classroom um as good Educators um tier three is our more targeted intervention that happens with our IEP special education services that tier two is the kind of money where their kids that might kind of drop through the you know the holes and the cracks and so really creating time within the schedule where we can meet those students meets where there's time with in the day to do that because the the you know the 50 minutes of class time is very structured and has to move you know to get this material um and providing extra support and time within the school day this is this is valuable um discussions that we're having in the scheduling committee so I guess I guess my question just the 30 to 40% was just when I looked at your report 8th 10th all the grades anywhere within that range is what was under the meeting expectations that's where I to your point and so so I just also want to add like not meeting doesn't mean that they're not mean like that's like your C student it doesn't mean they're failing they're not failing right okay they're just not your a student and not everybody is an student in mathematics I understand I was trying to explain to Mom and Dad why their kids not meeting expectations of what we're going to do to try to help get there but to I guess to Lees the point car point to the budget point that we're talking about later why are we not putting in more more staff more programs more I noticed one of your slides here talks about Delta and what is it Delta Desmos Desmos yeah and I am yeah I'm actually G to get into a little bit more about what you can do for an area of improvement how manys are taking advantage of that can we put more of this into the budget are there other programs like that let's do something instead of just talking about well we're having discussions about this and we're planning to plan the next program that's going to plan how to fix the plan so frony would you like to address yes I would like to actually okay so one of the things that we look at in the math department is um scheduling class sizes for RCP classes okay specifically Algebra 1 and geomet R um algebra and geometry are the focus content of the mcast exam we currently have two high school algebra 1 CP courses with 25 students each and in each class approximately half the class are on an IEP a 504 and we have one pair in the class now those numbers are high in order to manage students that are high needs and they're struggling having that one parah I mean it's a great help but with that many students on an IEP and those many that many students to service in one class when the entire classroom every seat is filled it's very difficult for any teacher are these numbers typical across the state or I can't are these numbers typical across the state or is our district high or low I think what happened in our district was we need another math teacher we have a math teacher who only teaches three courses because because he's the athletic director okay so when we lost that math teacher we lost point4 of a teacher we lost two classes but since then things have changed okay we currently have multiple teachers teaching six courses I'm one of them okay not only am my teaching six I consider myself teaching seven because I have two separate sections of personal finance that I took on this year otherwise the students would not be able to have taken it um we have an grade math elective that we had to cancel because we didn't have a teacher to teach it and financial literacy is going to be required for students graduating 20 or 25 or later we're not going to have a teacher to teach that and right now if you think about it so we lost 04 when we lost um teacher to ad but we also lost the eighth grade class so consider that point six then we also now have this financial literacy class that we have to offer I'm considering that point8 for the amount of time and work that has to go into that so we really do need the addition of a math teacher and we've needed that since that position um changed a few years ago when Peter Mackey left the position changed Mr Mackey used to have four classes so when it went down to three classes that made it difficult I'm just losing that one but again the the Dynamics of the school have changed we have more enrollment so we have more students and without that extra math teacher I'm teaching six another math teacher is teaching six we had to get rid of an elective an English teacher is teaching six but we had to change an eighth grade elective to an English elective because they're not a math teacher so if we had this extra math teacher we'd have someone who could take on the responsibility of adding something of adding a that's a remediation course like a specific course for these kids that need help and there's many things that we can do but we don't have we don't have the teacher I that teacher and the athletic director is on the plan that's in the budget right right well the the a has to the ad position has to be approved so the ad position is full-time so then we have the full-time Now teach our our typical CP classes back you know in the day before all of this happened in losing a body to help teach usually those classes we were able to keep this at 15 or under typically 12 to 15 students Max in that class and you say okay well what's the difference between that and 25 it's a big difference okay it allows that teacher the opportunity to give more one-onone time to every single student in the 48 minutes that they have in the room they get that extra help um and and that's important we have another person who can stay after school and and help with the remed the remediation class so regardless of the size of the classroom it looks like with the IEP students whatever numbers your classes are you G have roughly half class is on an I so in addition to the teacher why not the additional pars if you only have one par professional to go is that per classroom or for that whole class you have one par one teacher in that one class of 25 students all right and then they they rotate with another yeah well then there's another there's two algebra one classes at the moment that are both CP classes they both par professional support and they both have one par is it the same are these the same people or are they different Paras um I think she has the same pair not that not that question if we got another teacher and then we split that three classes would we also need additional pairs or again that same person no because the classes would then be smaller and more manageable in order to give the kids the help they need so you wouldn't well you wouldn't have 12 in the class that were high needs you might have you might have five or six you might be able to cut it in half you might be able to cut it into two-thirds which is still more manageable so we wouldn't need that yeah so if you if we made a so right now Julie made a good point we have a part-time math teacher yeah that position was full-time would that cover these needs you're talking about or I guess I should ask both of you um Lisa you know would that cover the everything that you're the financial literacy adding with that cover because really we have the budget I think to Julie's point it's not one full-time head it's making that your teacher that you know whatever it's if it's that person or somebody different that role will be full-time so it's actually adding six of a teacher it's not adding a full-time teacher yeah then you're adding the full-time athletic it's well then no you add4 you're only add one body six and four is no do you know I know what you're saying absolutely and she say need another body right another body but no you're saying she needs half body we need a full body but that's all we have in the budget is what we have one we have one person doing two jobs we need another person two people two jobs yes yeah but I don't know that's you need to clarify what's in the budget because I don't think that's in the budg full-time math teacher and a full-time athletic no Delta all right we'll go back and look at that I don't think that's what's in the budget right now well teacher budget in a fulltime athletic director um but the money what it depends on is who becomes the athletic director right right okay that's that's up to you guys but as far as budget we still have two heads in the budget yes we're adding two heads gotcha I thought we were adding I being add yes yeah yeah I didn't realize that okay fine is that fine no all right oh sorry just what did you say no no we're not we're not adding 1.6 right now we have one person doing two jobs6 athletic and the proposal is that there are two positions now one full-time athletic director one full-time math so instead of teaching three classes they'll be teaching five classes which gives that math teacher the opportunity to teach financial literacy and then maybe another CP because also we also lost a seventh grade math lab that was the other class that's in high school now and athletic director in the budget that's the additional fund the Y all right that's what I thought okay all right I just have one quick question on the remediation course if that's a must is that pricy just to the we we P for for the instructor soon okay at all right so every year it's it's in there regardless I don't know where it is in the budget I just know that I I'm asking you to keep it there that's what I'm saying because it really is it really is helpful and I do have a lot of interest in it you know when we start when we do have the opportunity and we know about it ahead of time if we know about it ahead of time we're going to get more students on board to come in for it um but they have to know ahead of time it's really hard for them to schedule you know their Sports their lives and and you know Lisa used to do the bio the biology remediation class we would talk to each other about our um schedules and we would try and make sure that we managed it with their sports with all of their activities um and we would pick the best days so we could get the most students to attend and I always made it a point to tell the students that even if they came to one a week or if they came to four out of the 12 it's still benefit official because they're going to learn something that they didn't know previously that would be on the test and also a big part of taking this test and the way it's been designed now online the the questions are multiple questions so if you have and it's reading students have to be able to read really well pull apart the question really well and answer the question and I feel like any question that we and we've looked at these questions in the department any question that we ever perform low on at all is usually a question that asks for multiple responses it'll say pick two things out of these five and they pick one and they get the one right but they didn't pick two or they picked one and they got one wrong um also on a lot of the uh a lot of the questions like that if you pick one of them right and one of them wrong you get it wrong you don't get it half right you get it wrong it's wrong they don't give you credit for the part that you got right so having the students have the opport opportunity to stay after school and learn how to also use the tools to take it online it's helpful it's a big it's a big deal all right thank you was that everything that was everything thank you I really appreciate you have last question okay on the other end of the for the kids who are performing really well what are there any kids who well right now more challenge or what are we doing I'm giving them challenge I have a class right now of five um there's two girls three boys and they are learning multivariable calculus so they've already taken Cal PC um but they want to pursue careers in either physics or U mathematics so I give them the opportunity to you know pick the content it's called applications of calculus and I feel like they are challenged um if you came into my room on any given day in that class you your eyes would glaze over sometimes at the discussions that they're having it's it's pretty fantastic um so I mean we have that opportunity we don't have like courses that they can take besides that like um coming down the road there's an AP pre-calculus course that college board is now offering so an AP pre-calculus course is another course that the math department would really like to add because um when students take an AP pre-calculus course will know exactly how prepared they are for taking AP Calculus AB or BC um and it also just gives them more opportunity again because a lot of students when they're leaving High School pre-calculus is the only math class that they do have to take as a as a freshman and then they're done with their mathematics some kids have to leave and they take statistics and they're done with their mathematics it depends depends on what they want to major in but um AP pre-cal is coming down the road that is another class that we would like to offer math team is another opportunity math team is another opport oh math team I have a freshman in a varsity math team I had a varsity math meet a few weeks ago my classroom was full I have pictures on my phone I think I had probably 30 kids today for a math meet great I was going to say because through your report here the number of kids exceeding and exceeding level seems like they would want more challenges yeah well they're challenge yeah those are the students that always love to show up for a math yeah to hear there's only five in that class though a little what's that to hear that there's only five in that class that you were mening a little well these are five students that have exhausted the curriculum in the school they take them every AP math class they're done I offer this a lot more that seem like they could handle it yeah but maybe they're into something else or well in order to actually take it they have to have completed C BC okay that's kind of like their golden opportunity to further it more but you have to get to that point you know you haven't exhausted the curriculum unless you've taken AP stats and AP BC Cal and to do that you to track early start early yeah yeah and even though and even though we changed the pathway in the middle school so that they're not starting as early as they used to so that we had used to have a lot of sophomores and juniors take the BC exam and those were the students that actually always did the best because um they just had their heart in it whereas the seniors took it because they wanted it on their resume but the sophomores and the Juniors wanted it because they really loved math and they really wanted to learn it and they would really do well in the exam those kids now are taking Algebra 1 in the seventh grade but they do have the opportunity to double up so they can double up on a math um they can take geometry and Algebra 2 those are two classes that can be taken together in the same year um because you don't need to have one to take the other so those students that would double up would be the students that would make it to um you know pre-cal honors and then a Ab orc so there is opportunity for those that want to do it it's just a bit of yeah scheding to Tri yeah the scheduling is really hard just because it's a small school and you know sometimes if they do that yeah sometimes if they do that they have a really hard time scheduling something else like chemistry or English like it it's just really hard to have that happen in their schedule and if there are sophomore sophomore English just happens to be held on the same time is apal PC so you know they're they're having a hard time with just schedu all right that's great thank you so much I appreciate it and thank thank you for letting me go first all right Emerson do you want to take hi so last time we talked was right before break not as much has happened already very exting things I would say like the talk to the students right now is the new lunchr we everyone's loving it from what I've heard which is great which is like bigger portions better quality more off um something that makes it even better is that obviously the Juniors have to do the Civics and Action Project every year for curriculum and I know last year specifically two or three groups that was their main focus the school lunch so everyone's projects kind of everyone was talking about like oh our project actually work but yeah um and then we're doing disenchanted is a music hole that the drama club has been putting on I know every year they try to put on a play but sometimes doesn't t as much attention not as many kids but from what I hear this year it's very big interest in it's singing dancing and acting and I know I think some of them had a little bit to do with like picking what musical they were doing which they were all really excited about so of that and then for clubs Ski Club started basketball's been doing very well boys and girls and bomb planning has happened J the chops it in and right great sounds like high school is a l wish I could go back all right thank you very much please feel free to take off if you want thank okay so um Nancy do you want to get set up next yeah I don't oh you that no all right um you know what we skipped my chair report I had one thing I wanted to say to everybody um really quick so the only thing I wanted to update everyone on is that we do have the annual report for the town of Boon I don't know does Berlin do one as well I haven't seen that one what yeah I'll have to reach out to them um but it is due on the 15th so I will be working on that and letting you guys it's not anything we need to vote on it's just updating um information it has nothing we vote on it we usually writing super does something there school got an email recently yeah um they said they wanted maybe it's a draft all right I'll get some more information on that if we have to vote then we will vote on it on our February 27th meeting and I will not submit it I'll go back and look at that I remember you asked me for help on it last year but I didn't think we voted on it we do we had we had discussion on it for the okay yeah Boon might be different yeah all right okay I've have not heard anything from berin Boon just asked it's and it's just a you know filling in information so I'll look into that and I'll let you guys know for next time and that was all I had all right so Nancy we'll roll to you and then we'll do SUB commmittee updates before we um oh okay do you want do you want are you ready to present or I didn't want to keep hanging here I mean I don't want to you know disrupt the FL anything but he does have two small little on no go ahead so you're presenting on the Canada field trip yes all right so why don't we do that now we'll do the boat and that way you can get in here get out of here I appreciate I can appreciate having small kids at home that are not feeling well sorry to be you know it's okay so uh the idea is that um Tonto students would be going on a four-day trip next year uh be over Martin Luther King Jr weekend so they' be missing one day of school unless like this year we have a PD that Friday and students wouldn't be missing any school um but yeah the uh there are two potential itineraries one where they spend four days in Quebec City another where they spend more or less a day and a half in Montreal the rest of the time in Quebec City um so kind of in between those two those two options but um yeah Tanto used to have a trip like this annually or by anually um former French teacher and the uh former band director used to have a candidate trip I think every other year um so be great to be able to bring that kind of thing back particularly for the French students um but yeah so the idea is um you know Friday through Monday uh more or less trying to give the overarching goals to give French students uh some you know immersive experience in French speaking culture um you know they they're all sorts of traditional so to speak uh field trip activities like visiting historical sites museums um but also there's a bunch of fun stuff mixed in here like tobing and dog sledding is in the itty as well I haven't looked into that too much but it sounds fun you know um taking part in a theater Workshop where they learn about traditional Kev CLA Legends and that kind of thing um so a whole lot of cultural stuff uh but plenty of opportunities for them to use their language as well not just you know through the structured activities but um there's a lot of time for them to explore the city and you know navigate on their own and whatever by lunch um yeah that's more or less the G of the the gist of the trip okay that's awesome sounds awesome does anyone have any questions it was a lot of fun as aband a French teacher was went to a cafe ordered in French and um learned about mle syrup making and that's that's also in there yeah yeah and then we yeah learned about like the wars and whatever and then went on a little thing on the the river yeah was a wonderful cultural experience yeah sure and it's really hard to provide that kind of opportunity to uh French students in particular around here um you know Spanish students can find a lot more authentic experiences uh in Massachusetts and yeah got to travel bit to really get that immersive experience with the French who's who is organizing this trip who it uh so this company is called Jump Street um and uh they seem like they they really uh do an excellent job I have a lot of information about insurance and that kind of thing um you know they have on call doctors from John's Hopkins University and stuff they got 247 call line they're really on top of you know they thought of every in andout um I believe West Boon uses this company for their Canadian trips that they have for a number of years and that's how I heard about them you plan a drive or a fly uh it be a drive coach bus yeah um and as far as cost goes uh it's variable depending on how many students uh you know sign up at the most expensive it would be $1,400 a student uh if we can get enough students to fill up the bus it would be between 850 and 950 um but that's also a little bit variable depending on you know if we swap a couple activities out some activities are less expensive than others um this my contact with this company said the whole trip is customizable can can you know augment what has to be augmented or you know depending what the kids want to do but that's more or less what we're looking at as far as cost is say financial help for on the French students or they going to be fundraising or yeah fundraising uh is definitely part part of the situation um and I woman I've been speaking to of this company said she has all sorts of ideas you know kind prepackaged stuff she could offer uh but we could also you know come up with whatever we want to do at at tono but um yeah and I believe the final payment is due 60 days before the trip begins so that would be mid November um so it's about 10 months between now and then so if you know median $1,000 it would work out to be1 bucks a month you know building up to that F payment and what are the ages of the kids is it midd high or just kind so I theoretically just high schoolers um enrolled in so French students I guess would get priority so to speak uh seating you know on the bus on the trip rather um uh I did a rough count of how many were interested and I got like 55 more or less that said they were interested you know preliminarily hadn't talked to their parents about it so that would likely you know diminish as far as as far as French students go um to fill up a bus 40 students I think you know is what we'd be looking at to get the the lowest price um so it would likely open up to students outside of you know just uh once we're taking my class but um theoretically this would be more of a high school oriented trip 9 to 12 High School 9 to 12 going up uper level yeah accountability accountability liability reasons like there schedule time to be walking around the city and stuff like that you know um and I do work primarily with the the high school students I know I'm not a person so 's B more trust there not say there isn't with my middle school students but yeah um does that cost include the passports and all that uh passports are not included that cost no and insurance actually is mandatory um I did a a rough quote for this trip and depending on you know if you want a a mid-tier package or the deluxe insurance package package both of which are like really comprehensible uh it was like $50 to $75 for insurance R so that would be I guess in addition to passports that would be the only additional cost would be the insurance anyone else just wanted to say thank you for bringing these kinds of build trips back again and proposing them sure it's great to see these ring and that you're willing to take the students sure happy to do asked requested to attend people close I am it's G be very cold I've been up there in the winter yeah when I was in school it'll be fun it'll be a great time it's great thank you sure we're gonna vote we'll do your vote so you'll have you'll have your answer all right so could I have did anyone have any other questions or comments for discussion okay I please have a motion to approve the Canada field trip over Martin Luther King weekend in correct second Jess Julie right all in favor I I as well motion passes excent thank you very much thank you sorry all right for real it's your turn now okay and we have yes all right so I'll try to go as quick as I can because I know I have a lot here so couple quick updates first update is I wanted the excess and deficiency filing that has been filing we're filed with the Department avue we're waiting U for it to come back so they're reviewing it the food services update on Winston's wison I was very happy to hear Emerson say that they're enjoying the food better portions better quality um when I wrote up this memo we have had them for three days and in the three days um it's been perceived very well they're slowly introducing new items so our food service staff can be trained um they have protein packs in elementary schools they seem to be very popular um and Tanto has the hamburgers pizzas and salads and their daily meals um so they're trying to do a little more for a layout than they currently have overall I think it's progressing in the right direction we have our new food service director Rob he seems wonderful very diligent very on top of things I'm very pleased with him um today I did download the contract through witson into the drive I don't know due to it going in today if anyone had a chance to look at it but I wanted you to see it that is des's template um for the non for their simple contract for the drive if we go with them in the future then it'll be a different contract um those are my does anyone have any questions on those two before I move forward question are like I know in the presentation that mentioned that like folks that know to like if they lik it or whatnot is there like an active um seeking the kids opinions on I know like the protein p m School my daughter said she was starting afterwards so I didn't know if there was like a little feedback box that they could write their feedback well I I I um all three admins are at every lunch and we were actively like sitting down with the students what do you think what do you think of this are do you feel full you know so it's um not anything formal um but it's been informal data Gathering in as we move about you know you feel like there's larger portions and that's where you know it the feedback has been you know the portion size is better um you know so it's been it's it's been a wonderful opportunity talk Jessica that's a good point because I actually also heard those power packs but again at the end of the day the kids are choosing their lunch like I would be hungry after I had their little sound a little teach and my daughter is it's like one cheese stick probably a serving of fruit a serving of granola which isn't a lot and then it's like probably a couple scoops of yogurt in the power pack but there a lunch Lun that's what you can like that's one of the I think the elementary schools I don't know if they have that at Tonto too no yeah so it's I can see because Maddie's fifth grade right that's hard because I think I F A kindergarten or a first grader probably would F fifth grader so so I just curious if there's like a feedback prce from my kids John do you guys get any feedback from the kids at the elementary level yeah kids are thrilled you know they we're not seeing the same change at the elementary level that they saw here except for the the power packs which have been super popular um we there's probably 20% of kids are ordering that I have not heard the hry no I don't both yeah both kids came home saying that the first day yeah I was surprised because I kind of had the same reaction but I know that they have you know very specific requirements about what they're supposed to provide measure and Portion somebody cars that is that that's a true Point yeah although it was interesting look at the menu it looked like like a carb card protein protein for different lunch and it would be inter see what the formula was I know very power pack has two carbs and two proteins but they the carb one carb is fruit I think like nap and cheese and French fries that and then the next day it was like two proteins interesting the other still getting a little bit they still learning to order how we need what kids make someone look a little more yogurt or a little bit more food I know they plan to do more all our items is in the elementary schools but they're slowly working their way out to it yeah yeah so so that's coming I've only heard posi things about the food myself from kids at school they like but I yeah people are saying yes they like yeah whether it's a different brand or I don't know but yeah regarding the contract I don't know if this is youti Paul for Carol question can we please get an electronic signature program because when I notic the contract it's a scan of a document so it's not searchable it's tough to read because it's small the dust on the glass it makes it blurry can we get an electronic but this one didn't come through can't you add any document to Doc sign to add electronic signatures to it because then we can search it it can be searchable on the drive okay absolutely and then what's the other document in there about desie so that's a corrective action plan that we received from Jesse so that is saying that enforcing that we procure a contract for fiscal year 25 and that we have to use their template so the way this all went down it was in within a very short period a very short time frame so in reality you should go out for bid you should get your bids in and then you the contract that you should use is a contract from Dy a different contract than from Jesse than what this is the there there's a standard one and that's what they want us to use so the corrective action plan is saying if you continue on this path for fiscal year 25 you are to use that contract not this contract and why was that contract used because it was an emergency procurement because of the time frame so that's the correct emergency contract yes it's the one they allowed us to use because we didn't have time to use the contract the years that all came in on time and everything sorry that all came in on time dessie wasn't on board with that our last yes yeah it was tight so I got a verbal approval when was our M last 12 12 so I think I got verbal approval the day before right around there on the 11th and then I got an approval through email shortly after that um so yeah it's officially approved through T give you the ver no I think they sent the day after I notic in here mentions a threshold of 100,000 that we can't use it says something I'm trying to read side here down it says it exceeds the threshold of 100,000 what's that 100,000 refer can you tell me what page you're on yeah it's on that first the second paragraph of that form there correct action plan [Music] oh yeah there we go it says that's just the procurement guidelines it's saying that go over 100,000 if we go out to bid for a whole year so there's different just curement guidelines when you go out it will definitely come in over 100,000 for fiscal year 25 it says the SFA which I assume is us the SFA is US y use the small procurement method which involved maining quotes for three vendors that's what we did right now so that's the process resp responsible vendor with the lowest price due to the anticipated value for the contract exceeding 100,000 but I thought that the contract with Woodson was only for a $30,000 paper the contract for their fee is I think 12,000 for one service and 18 for the that's right that's just fee the total the question is based on the fee or you got the fee and then you got the the food they are ordering the food so we P right for the so they can mark it up right all right we don't know what they're paying for the food we're they're just saying this is what we're yeah yeah that's how I that's how IED at least on the contract there's three options one was the the guaranteed break even that we went with yes there's one that's also guaranteed Surplus what's that receive Sur why don't we go for that so that sounds like guaranteed we weren't in position to receive a surplus in position to they wer going for a surus so we might try for that next time we could absolutely seems like I think they just had to get help eat wet and see you know and really look at so this spring you're still considering what are you considering for the spring after this contract what's being considered for the Food Service here we have lot to put so the idea of Hiring Our Own director to replace L is off the table not necessarily I think we have to look ask yeah I think we have to look at the bids coming out from these vendors whether what we think about w we want stay with them what we can do with our making sure that we secure our staff and that that's all you know would be whoever we choose staff that we have so a lot of considerations about that but we certainly could go out again service director just separate one those contract just see the cost of the two will this is sorry carine this is going to creep up on us yeah doch we have to put RFP you adse for position before you go the RF see if you get any decent yeah do what makes sense financially I think as long as you're the goal of food service revolving account is to break even in or a little Surplus so you can buy additional equipment that's needed for the kitchens with this break I like the with the break even and if you're getting good quality food and the kids are liking it I think it's a great option I guaranteed profit might be better option yeah the Surplus might be a great option to look at so long so staff all that you know I think too I was just looking at you ask that question like I would also like if we to go out to hire an individual person also I think seeing what we have the possibility to have at this point we would have to see if that person an individual person could create the same kind of environment presentation of options variety for the students and also being mindful of the types of school that's provided to the students of quality health health factor of that is this company it's sometimes it is I can imagine that's a tall task to do tall two to three months yeah it's a t I think that's why this kind of company was attractive to us because we saw what they could do and we wanted to test it out as a possibility it's been difficult to get a food service director um somebody singlehandedly who could do something like this company can do but we also have to see if we can financially sustain that's another so you're right it's be it's a quick it's going to be quick come can't I also want to discount if this is a really good food service program for our students eating healthy quality food PRI you might get higher quality food because they're ordering it alll because they're preparing getting ordering food multiple districts so okay all right any more questions about so n you talk about wion and the ex deficiency you going to move into the capital plan now yeah all right so we have developed a 5year capital plan I worked with Dan and Paul and doing this um so I'm going to go over it quickly because you have it all in front of you and hopefully everyone got a chance to read it so I'll quickly cover of the changes we have made since the last time um this committee has seen it so for BMS originally we put an additional bus we took that bus out the value of the bus was $59,000 400 we met with our subcommittee and the subcommittee felt that it wasn't a necessary expense at this point um the students are getting to and from school within the legally allowed time without all the additional costs were asking for this wasn't a priority the walkie talkies we took AUD of the capital plan and we added them into all three General B all three schools in the general budget this was recommended when we met with Berlin fincom and it was a good recommendation so we did that the in we removed the intercon system from BMS um because it broke and it needed to be fixed immediately so we were fortunate enough that we were able to take the funds this year from the flat roof project because we have remaining funds so we funded that from there for looks like it's going to come in at about 29,000 and it should be completed by Friday because they're working on it right now the last item um there was a line item to refinish the gym floor and we took out that out because that's an expense that's met by the recreation department so that covers BMS be for Boon Elementary we adjusted the update to the bathrooms initially the bathrooms were put in to be gutted and redone and after further conversation with the facility director we decided to keep the tile on the walls and the floor we're going to power wash them we're going to keep the toilets as they are in good condition and we're recommending that the partitions in the sinks be replaced and this amount went from 157,000 to 75,000 we added more detail also for the playground equipment we I met with Cindy the principal and we are putting in communication board inclusive swings stem playground activity in a sensory panel and the cost has remained the same there were two hot water heaters that we had in the budget and we move upon the um facility director's recommendation we moved this down to fiscal year 27 because the use of Life can last longer we moved the paving of the parking lot to fiscal year 26 and we remove the plumbing repairs in the bathrooms for 7,000 as this is an item that we should be able to repair in this year's budget we added a new fence to be installed around the playground for $10,000 this will be needed if we move our preschool program to bees lastly we kind of have an open item right now so it recently came to our attention that we do not have heat in the kitchen we want to be clear that we have heat in the cafeteria this is just the kitchen only we're waiting for a quote to come in for the cost of the project depending on the price this might have to wait to FAL year 25 for now we have we have heaters and the stoves kind of keep it warm so it's reasonably heated that's the in Tonto we took the floor scrubber off we had it repaired in a new long new new one is no longer needed we moved the storage unit to fiscal year 26 hbac controls have been added for $55,000 they're outdated and need to be replaced and we added the line item for Athletic Field Renovations so the fields really need to be regraded Bloom heated and the sample needs to be taken the right products are used on these fields the cost is unknown at this time and we hope to have this updated within the next month those are my Capital updates yes yes on the capital does this report relate to the three documents the three other doents and then 5e plans say that again I'm sorry you're reading from your business offic to school yes oh does it relate to these yes it does indivual yes it does the BMS one just doesn't have timing on it doesn't have timeline on it I'll fill in the dates see where the Grays are yeah get blanked out the one we looked at at our meeting did yeah because you updated it to say five year one remember it said three and it must have cut that cutes okay either next there's an item in there for Paving the park driveway at BMS or reading through the lease that's going to be on the town so that should come out of there if assuming that get signed as it is we talked about that actually mik we talked about that at our subcommittee meeting where like where is the line between what the town what what should be in our capital budget and what should we go back to the town least they said specifically says P Drive yeah I mean I would think the roof should be covered by the the the yeah the the um party that owns the building I there windows and walls but right it's in there it's in there yeah so I mean well we didn't have all these before do well we don't have it yet I agree I think I don't know if it would be something that we would still put in the capital plan because they're still liable you know what I mean if that's a way to track conversation we'd have to have they should put it on their Capital plan right exactly but yeah we are going to have to we have to have a way of telling them like hey we this is what these buildings need because they're not going to come and inspect them so yeah it was says they would it's specific have CL that says they will come in and inspect they do they supposed to do they are yeah has that ever happened all right do we have to request it yeah that's that was in the red line version right these are good questions too we can ask and I thinking down the road [Music] well that's the question I want to make sure we get it right we only have a couple months left right and one that we have to for the town like this is your responsibility responsility that would be question was the behind the school paved area they moved it so both the front and the back theot right so they said instead of doing one part of it they want to do the whole thing and adding additional spaces at thees but they're not going to be able to do that next fiscal year I think it's in 2020 oh my God I just lost f that's in fiscal 27 or fiscal 26 so that would not be the next year yeah Paving that's fiscal 26 are there Stills there there are so Carol and I had talked about Eder um and Nancy and Julie we kind of started talking about the es and the facility and sure tomorrow is going to be a Telltale sign if that roof leaks again I mean it was repaired right yeah so see two inches of rain supposed to get two inches of rain tonight seems like every time that happens but I think Carol and I decid decided we were going to kind of have start having a conversation because we we want to form a committee where the town of oyon has a say and decides or not decides maybe starts talking about do we need a new building or are we just going to invest in this building well speaking of B you also have fense in 10 gr yeah that's if the preschool gets move there I don't know when will that know that um the report will be available um March um of this of this school year with some recommendations that's where we are in terms of the preschool program evaluation um and then it needs to be of course looked at discussed decisions need to be made but we'll have some recommendations around that Mer but so that we had talked about that too at our meeting at our subcommittee meeting the playground that's going to get fenced in is the kindergarten playground the big playground at bees is too big for preschool kids I don't know if you're you know about that playground I know Cindy's not here you know what I'm saying John there certain yeah that playground specifically CH you have to be like they don't let the kindergarten go on it's dangerous for young children so my question is it's $10,000 that could be spent on a lot of different things we won't know if we're going to have a preschool until after we're voting on the budget yeah I don't know did Cindy put that request in yeah I wish she was here so that's a question we can ask Cindy I don't know why she want she just wanted that as a placeold yeah ,000 get a lot of En programs at BS that currently have is it currently no the playground fence I mean you know there's a big fence that cut no that little section what little section with the sandboxes that's where that's kindergarten playground so that's where they want to put the fence yeah I believe so yeah this is probably required all measure required for a preschool if there's preschool for a kindergarten they don't I mean it's very that's the question if there's not goingon to be a preschool there I agree if there's not GNA be a preschool there I do not think they need funds back thereon we're not know beool this year to this point that's what Cindy asked we probably should move into because we don't We're Not Gonna know about the preschool even if we know know about after and is a hot top the budg these when you talking about that big playground I'm like all right all that was my question need to be there do you want me to move it to 26 um I would wait till we talk to Cindy okay but I agree with that I know we had brought that up and I was like you have playground are you fcing in you don't need to F that big playground in but yeah I get if it's that little on the kindergarten W then sure it's like right next to the building it's probably a good idea to fence that little structuring for the preschool but we don't need that to As Long As C's okay just mention just the points mik was making before if you just look at Pages three four and five just you'll see those kind of things about $5,000 over what cover responsible it's over 5000 yes dep how it's classified right but I'm curious to know about creating that Capital plan for we have to no cess important yeah having relases is going to be a game changer legal doc saying you guys are responsible this and I know also interested she much wants also this will button up [Music] respons all right does anyone have any other questions on the capital plan okay right so the last thing me is going to talk about no wait you have two more things no one well like one more one more thing my budget rev my quarterly budget review yeah sorry and that includes the transfers that we will be voting on yes go ahead so districtwide are spending alignance as to where it should be as of December 2023 each school has some line items that needed budget transfers for yearly adjustments I TR I this committee is used to seeing the transfers at the end of the fiscal year I would like to do it on a quarterly basis I decided to do this for two reasons one for transparency because I think it's important you guys are responsible for the budget and you should see what's happening the one thing that I want you to know though this is always the one that has the most because these are planned trans these are planned transfers when I create the budget sometimes I make placeholders with them when I'm expecting to do these transfers after the budget's approved so that's what a lot of these are they have no impact to the total bu budget they total a zero if you take them all you got your ins and you have your outs and at the end of the day there're zero no revenues coming from any other sources it's it's just a wash um but it's something that the committee has to approve but overall we're in a really good position one of the things you also find in the peka is I included the new circuit breaker forecast and I did this because we're having um we've had some movement with our a of District tuitions as you know I can't get into detail due to confidentiality but due to this movement um the expenses slightly changed so right now we're forecasting to have approximately 345,000 remaining in circuit breaker at the end of this year um so that that's my update and then the rest of this is all my transfers instead of reading all of them and hopefully you all had time to review them I think I'll open it up to any questions that you have n are you referring to that report or to the spreadsheet both so well what spreadsheet are you talking about uh you got is it the file called vote on year to dat budg transfers it breaks it a districtwide b so I'm referring to that and it has the column with the budget transfers so I I on my memo I more specifically went into the transfers for explanations that's what my question is sure I can't call this all and I'm an accountable okay um it's it's I on on your spreadsheet yeah I understand how it Nets yeah okay but these numbers don't match to what's on your memo so I what I did is I took anything that was $5,000 and over so the small ones aren't included where so if you added them all up they do and I I guess I could could in your memo for example yeah um you had all the decreases should equal all the increases right B for BMS on your spreadsheet vote you have 28,000 moving across various buckets two 525 is that correct District yes right and that's coming from there and then being spread across various accounts yeah okay correct but then on your memo you you're detailing what's increasing and decreasing you've got almost 300,000 decreasing 276,000 increasing I know you're saying it's only for things over 5,000 but that's a $24,000 difference so I was just having a I was having such a hard time following along with your numbers I can't vote on this without knowing that it ties up I guess I need to find a better way to present this to you so normally let me think I could just give you the line items I mean that was my my other question was when it comes to budgets and numbers us to review things can we get actual spreadsheets like I right here I have every GL with every budget transfer yeah all I did is I took these and I tried to summarize them for you no I get it and I get why it's confusing very like I I understand that maybe it would be better for you to receive this where you could just see everything that happens it would be right but even still on the the so if you to vote on yes for BMS so if you look at BMS and you look at the audit District tuitions this is showing you that $ 28,5 125 was transferred out right we started with $624,000 and we went to$ 415,000 on my memo I have $200,000 going now the8 you have 224,000 no that was yeah your memo says oh 224,000 was taken out but see what happens is then then money went in somewhere else at another point in time yeah but I I get that but it just doesn't match because I didn't include all the small ones there's so many small ones and I could have kept listing it I think but you're saying in one document 224,000 is coming out of District out of District tuition and a second document that if you want us to vote on you're saying 28,000 I was just asked to summarize it so that's what I did if you wanted to detail we could do it at the next meeting and I could give you the this right here that summarizing I mean summarizing or detailing 224 and 208 don't match see me yeah it's because I did the I didn't go under $5,000 they're all once under $5,000 can I ask something no that doesn't make sense so are you but you list I think part of this is part of the reason why this is you're listing transfers between accounts on this memo so your buckets on this memo are are smaller you're listing like when you move things out of different accounts but it might not necessarily mean you moved them out of that bucket on the so you might regardless your out of District let let me try this I took $224,000 out of one out of district line item right and then I added $1 5,916 to another line which comes to your 20852 that's what I was going to say so you're the out of District tuition is the you have stuff might be moving within the same bucket exactly I can't but I can visualize it that's why that's why Str would be I agree with my looking at an act I can't vote I I've never done this in our fincon meeting Carol asking some it so I summarized it we about summarizing it that was on us yeah but summarizing you still need to this is what you should have yes it is yeah and have it well I can give it to you for the next meeting but summarizing I mean you still have to tie up sometimes it says right here burlin Elementary 224 was taken off from L District plan it doesn't say 224s taken out plus a bunch of stuff under 5,000 that I'm not talking about but then on the document you got to vote on it says I do have if you go down below increase to a of District private schools for 16,000 where is this so go down one two three four five six lines down on your memo or on on my memo okay six lines one two three four five 16,000 yeah so increase that so if you take the 224 if you do if you do that out you'll get the 208 525 it's just very confusing agree I they do match I see why you're confused I don't know how they've been presented to you in the past I think we're just all learning how to make it so you understand it better I'm fine giving if you want the spreadsheet and I'm fine doing that whatever you find easiest is works for me but it it does tie up like do you see how that ties out I I that's how I why so I guess that brings up question what's the difference between out of District private schools and out of District tuition so you got a private school and you have collaboratives one of those line items was a collaborative one of those line items was a private school so why they they should be separate line items huh why are they netted together if they should be separate line items they are separate line items you just said they net to the 208 well they're separate accounts that fall under the but the same GL one GL is collaborative but one GL is private that's different G's okay they all go on to the same on the end of year report it's a very complicated process all right so for BMS for example your decreases and increases from your sheet again go from 300,000 276,000 to 208,000 I I added them all on my own that's what ites I what do you want in your memo if you go through each sentence decreases and increases your decreases are 299,00 your increases are 276,000 so that's a difference of 2 ,600 which is your small items okay but we don't have that and then I see the only thing decreasing on the transfers that we're supposed to be voting for is 28,000 I'm not following now are going for the BMS oh I'm sorry I thought we moved on to BMS DMS yes so say that again you're losing the in your memo if you go sentence by sentence adding up all the decreases it's a decrease of 299,000 all your increases add up 276,000 you're saying the difference is the small it okay on the document you are asking us to vote on the only decrease there is 28,000 because it's a net increase the net the net is 208 the net here is not 20 it's we could we would be here all night if I like it's just very complicated I think I'm better off waiting to the next one and giving you the sprad to look up the budget transfers okay I think all right so you guys want get this Jess do you have anything to say I'm not trying to single you out I'm just asking I all right Le any thoughts all right so you want to wait till the next meeting and you want to review the spreadsheet yeah I S that all right all right so we'll do that we'll wait is that gonna screw up anything not all right okay all right is there anything else for Nancy before we move on to submit updates okay Jess would you like to take it away Student Success in technology subcommittee and then just jump right into superintendent e thank you Jess um so you heard the majority of what we did for the Student Success in technology meeting um through our presentation Lisa and I um for the conference um but the future items we want to talk about is um is that we want to review the handbooks not necessarily changing content but just cleaning things up making it more aesthetically pleasing um confirming through Janelle and the other admins that you know the legal the policies that legally we need to include are on in there um so that's just a future agenda item um also I know the new website was said to be coming out in January um so just making sure that it highlights like the blue ribbon achievements um also go back um Britney during one of our meetings had said she could take the chunk of the three-year plan District Improvement plan we from the meeting of November of 22 that you guys have done um to to make people understand more kind of the vision of the district and then and then also was the um the microphone the sound quality too on that that's awesome so um I if everyone's okay with that I'd like to designate the Student Success in technology sub committee um to take on those handbooks if you guys are good with that I think that's a great uh project for you guys and I really appreciate you tackling that and I think that it's a great way to get it streamlined so that next year it should be a much easier process for updating you can work with Carol and the principles and that so thank you um and then just like I said I I want to reiterate again I so grateful for the town of Berlin to donate or allow us to use their equipment that's awesome because I know that's a um an issue we have this with the audio so I'll make sure I reply and say thank you to that um Britney but that is greatly appreciated so thanks and we'll figure out next time if we have to vote on that or if we can I think it's a loan so I don't it says with emails alone so I yeah so I think I don't think we have to vote on that so I'll reply but I I can double check with C all right thank you uh was there anything else for that subcommittee all right did you want to speak well I wanted to say something about that we have an update from Paul on Carol and I talked have um Janelle Paul Sally every updates and the principles at our February meeting with the budget update so if it's coming out in January will the new website be laed before I I don't know when the website is coming out I know that us tomor to start get train should that's good so then I'll be able to give us like a live update yeah I'm glad they com backbody lot that haven't heard about like on a monthly basis five minutes each we'll try to keep it quick yeah it's tough keep the time a lot all right so that's good does anyone have questions for Jess on the Student Success so Jess uh are you comfortable LS please thank you y so um Laur and I meant December 1st um and we' reviewed the superintendent um evaluation um and Lori is going to be color coding it so for her goals versus where the the rubric that we're doing so should be easy to go through um and instead of having the January 24th meeting from nasc there is a pre boed webinar um that Lori put in should be a single document within the drives um to watch just so you're familiar with the process um Lori also put it in the drives too to click through it just so you kind of know what's coming at you um this is true also for the self evaluation we went through that as well in that meeting um that's a school committee self evaluation um and there was some areas that we found that perhaps we should alert you know to work on in the coming months um items within that self eval that we didn't you we were addressing um so I encourage you to go over the minutes of that which another meeting that is pretty detailed [Music] um and there was a question of um perhaps a parent survey because parent feedback was also in there but you know didn't want to step in know the superintendent um advisory committee has put one at one point um and so there was just throwing that out um also when you do car your new goals for next year if you can color code them um just as a future future goal in the same color cating that we use for the um rub the rubri so we can show you yeah it's easy they made some color coding things the last meeting yeah it will yeah just like when you're so because you were looking I think at the rub when you're developing your go so they when you're creating it be easier to color so just where is that um presentation and maybe we have I'll email it out I'll aski um put it in it might be under the the sube report oh for this meeting this meeting [Music] okay I see Workshop superintendent all right so it's in the for anyone that's interested in in there's a link in a PDF that's called superintendent eval Workshop s PT b l workshop for anyone and then you click into it's PDF and there's a link there all right great anything else just ask look at the minutes just to the couple different that you know since we're going to evaluate ourselves coming down the line be nice to know we're evaluating ourselves and maybe the areas we want to improve before that just have a quick question for you so when you left the last meeting said to present in February just my evidence is there a certain way the school commit would like that presented been uploading everything in the drive under the superintendent goals in my different sections but I didn't know it's discussion [Music] specific yeah I think informal so just like so we can see that some of those boxes get in check I know you were putting evidence in and I think it's beautiful it's in one place so when we're doing the evaluation it will all be there um I I I know I had found it at one point I think you putting it under each go right you're organizing evidence under each oh no I feel like time is best spent uh if you put the report in the drive time is best spent and here we're letting people ask questions and we don't want obviously no one's going to Blindside you so if we have any major questions that you you know she'd need to look into like oh what are you going to do for this project in March and she just has project in Mar you know we're gonna we're not blind side you but um I think the time is best spent answering questions and discussion right all right maybe maybe maybe just a suggestion that that would be helpful if you have a chance before the next meeting to look at what I put in location it under the FY superintendent SCH in yeah it's under yes I noticed that it's in 2023 so we could have [Music] her yeah yeah not yeah we talked about that actually Nancy made that point before she was like why don't we do this this school years I was like I don't know why because we've always done it this way or fiscal years or whatever yeah because the fiscal year is like June 30th which is when we kind of end our school committee year so something to talk about arranging the drive uh for now we've always done it this way so like if you need to find the meeting you don't have to click like if we were still like this fiscal year is 2024 but like in July it'll be fiscal year 2025 so to find the July meeting you'd have to clip the 2025 Bolder so that's we talk about that might get confusing so I don't know we can I don't know if anyone has strong feelings about that but the drive is difficulty yeah I mean you already have divided by each so that's so um that's fine all right so is there anything else for uh Jess all right Mike do you wanna um do the policy yeah uh we we haven't had a meeting since our last school committee meeting we are for this month there are several policies that were first reads last time that are V so if everybody has any questions when we get to those okay great um so for the budget subcommittee um we did meet and we literally reviewed everything that Nancy just went over we did not have that memo that was actually what we we had the meeting on Friday and Julie and I had asked her for the memo so I do appreciate the hard work on the memo because she did work hopefully to get the memo done I when I saw it this morning I said this is confusing or Monday morning I think whatever day it was um it is confusing so I think once we find Groove um that'll be good but yeah I think the big thing that came out of that budget subcommittee meeting was what are we going to do with PS um you know I'm anxious to see what happens tomorrow I think if the roof leaks again we need to have a serious discussion about putting the roof on this year um and Carol and I what what came out of that meeting is I think we decided we were going to try to I know Mike you love this have another subcommittee to have a meeting about meetings about meetings I know no but the the the thing is I think we need to make a decision collectively as a group everyone in this room are we going to move forward and start planning to put up a new Elementary School Regional Elementary School are we going to put a new building in or are we going to invest in our current buildings what's the space situation in Berlin what's you know what what down the road Nancy has this 5year Capital plan what are we we going to do and what else do we need to do if we want to keep bees for another 20 years if that's what we decide to do but I I think that those are kind of questions looming and that was kind of what we talked about at our subcommittee meeting Nobody Knows the answer I don't think anyone wants to say a make a decision on it on their own there any progress in town on setting no so I think Carol and I are gonna try to spearhead that we had talked about that and then we got super busy this month but I think you know that's your answer that's exactly what we need to do Michael said we want you know someone from the select board someone from the planning board April needs to be involved Matt's ke Matt absolutely is he's actually been he's been really helpful with a lot of things so um you know talk Carol you talked about the SRO Forum coming up we've been working on that so I think maybe once that's behind us then we can start focusing on this um so yeah that's where we we're at and Carol and I talked about yeah we want somebody needs to put that together so no we have not heard from the town and and maybe either the bu budget facilities that subcommittee can be part of that and we got to figure it out just another thing on the list to do right just another thing yes so obviously we'll be monitoring the roof of PS tomorrow too that's another all right so that was it for Budget we're all out with policy any questions thus far because then we're going to roll it to Carol and then the votes all right so one other Carol had left a document in the drive that was marked confidential it's about the security plan just so everyone knows we're only supposed to be discussing the school security plan in executive session she wanted to give you guys an update on what's going on are they able to ask questions on that okay all right so that was just like a for read just an FYI so if anyone has questions on that you can email me and we can get okay so we're not you're not going to discuss that at all okay just want to double check thank you all right go ahead sorry so um I wanted to go over a couple of um pieces with all of you get your feedback on them um in my report the draft letter to broland finance committee this was a request from the town of broland to respond to the to the um level service budget without the above level service why not they wanted us to give that to them they've been asking about that um I receiv see emails from kisten Ruben the town administrative about that she and I spoke on the phone and she said what I explained to her she said IE you could just do a little letter to us to let us understand um and that's what I tried to do explaining to them that it's not that we are not we're just trying to hold back on that for just to hold back on it that we have a strategic way of doing the budget process this year based on our work with Mar as I explained that M Association Regional School and rather than give them something that keeps changing that keep moving before we vote on the final budget that we wanted to rate on that until we had better more better information um so I drafted this letter I shared it with Megan um obviously she put it in the drive and I told that if you were comfortable with it you a change I would send whatever back to them tomorrow for one of their meetings I also do want to mention in that I know that the group that was here for Mar we working on that report about the TOs for us that are analizing that should be sending to us with next week talk to St about that yesterday but I also talked to she about that last week so they're getting fin num so that'll be interesting for us to look at against the num we putting for our budget so I think we're just doing strategic I wanted them to know that it wasn't ill intent it was strategically smart so I don't know if I have a letter here did you have anything you wanted to change or did you are you comfortable having me send you to say something yeah this is just something like that's really picky but when I was reading it I was just confused when it said hold our preliminary level service budget from distribution I mean would it be better to just say delay or hold back or something like that because I was a you know I wasn't sure what that meant exactly which you tell me which I just want to change it 1 two three third paragraph down third line I can I [Music] can anyone else thank you for doing that oh yeah as Valley collaborative every year they send us a copy of their audit report as one of four reports they send us during the year to take a look at I think the most important thing so every all there were no findings in the report and this what struck me in my first year with as valy collaborative and the board that sits there is how this was presented um about the collaborative this just shows from the the Auditors that everything has been monitored fiscally for the collaborative that all the books show you know transparency and what's being presented but what it was most impressed with is was the fact that they have the auditor come and present to the board or the superintends in the area so we have just gotten um have just signed off on them our Auditors finishing up their report they're sending us shortly the final audit and I reached out to our Auditors and invited them to come to our February meeting the the name auditor um to go over what the audit means I don't think we've ever had that before explain what the audit is about the key points of it and also any kind of we didn't have any fun things in in the audit there was some there are some recommendations one in particular that I thought would be important for us to look at is school committee as school department so they said that they would come go over that with us and I think we can have robust conversation with them and ask questions so and I can get the report to you early on so you can review it and just see if there anything you wanted to learn more about so that's that's that's a this report from collaborative that spear handed that conversation for us [Music] was so also you see the community dates set by superintendent if you can put those in your calendar I'd love to have you join me let me know if you're coming or not I'm be happy to see you there was already at Team Carter um this past week and that was delightful and looking forward to as well so I'm going to try to be at all of the morning ones the afternoon ones are hard I might try to stop in I'm going to try to get to as many as I can the Berlin Library um I can probably go you know write at two and same thing with the boyon library so if anyone else is around wants to come that would be great and even if you just come for like 30 minutes and just show face and meet people yeah we did a lot last year we actually we all did a lot last year um you know 19 Carter and the other thing I was G to mention with that is I think I sent all of you sheco had compiled all the dates of all the town meetings as well the finance communes the select board includ and then there's mind so you can use you can use that we don't have to all to you know when they are next one feary keep track thank you for men the tabs yeah it takes me a while those two those spreadsheets but I just I do want to make sure that you chance to look at those you do want to mention the the SCH resource officer Forum that is January 22nd that's Monday Chief John an and I will be presenting that Tanto Auditorium from 5 to 700 p.m.

okay s we don't know Mr Jones Mr yes Mr meres yes St yes Finance report once again Mr Deo please cash balance report as of November 30th 2023 balance on from mmdt of a million3 l payroll on November 9th 1,296 6822 interest for the month was 27 64 transfers to our operating accounts and the ending balance of mmt 30th totaler 265 thank you you have hand need to vote I'm sorry to accept on the cash balance report M voting report report as submitted yes yes consolidation report a hand um revolving fund it's a new packet the budget report is in your pcket hand out on budget Andel speaking on the budget fy2 just have a quick update on our fiscal year 25 budget I think this is just a good explanation of our process at glts so just to tell you where we are right now yeah just St which most of you or some of you probably heard that the heing administration is making NC Bud of at with all that said um we're so one kind of bright spot though is that our Chapter 70 estimates are based on Foundation enrollment and increase of 80 students so we will be seeing some sort of increase in our Chapter 70 I um so once we get those Chapter 70 estimates which will be released after the governor's budget comes out on January 24th we'll do another um review and whatever those numbers are we'll determine how we move forward with our budget but on February 13th we'll bring a full budget recommendation to the school committee with a presentation on where we stand for the next couple of slides I just of includer en order the last I've included what we determined are going to be some needed Staffing increases for next year um these are all 1.0 FTE positions which means they just fulltime positions um committee approved a new we're also yes uh my first question goes back to the second um slide under the review process so we all just listen to the request from The Advisory reports um there were no dollar amounts attached to any of their requests so I'm assuming that in this planning and review those are included and what I took away from The Advisory uh report in there my biggest takeway was that eight different shops are requesting more space not necessarily more teacher they need more space and I know that we have reduced space in some areas in order to expand more programs I don't mean within their shop so I I feel like that if are able to honor their requests and give them more space either by building out taking away from somebody else that's all going to cost money so if most of as John had superintendent had said most of at the beginning most of our requests their requests are honored so have the factors of giving those shops more space but some it was just storage space but still involves money for building out that space has that been included in that review and Analysis so marily we have not started an analysis of space for the upcoming year except Sue and I did have a short discussion about it yesterday actually on the way up to a meeting in Native yesterday um so we will be doing a deep dive in looking at our existing space and our potential because we have some new staing how we're going to ensure that everyone has adequate space um some of it will be Rel leave once some of the new buildings are done that presently in construction now will have an impact on help helping some of that resolve some of those problems going to be making a shift and move spes but we will be addressing all of that space need and trying to come up with some solutions to meet those issues in terms of U funding as many some of those recommendations um I don't know we did include in the budget many of the recommendations but I'm not sure that we had all those recommendations at the time we did the initial budget but we do have uh a Improvement uh uh budget or uh account that has a substantial amount of money that I think we could look to to resolve some to uh resolve some of those requests thank you questions donations see any donations article there an arle here from chairman mrar try to fill shoes uh Mr ly would like to speak on that please oh there was an article uh we had send off for former chair I had a thought and I thought i' s it to the committee in in a way of recognizing and U showing our gratitude and for all the work of 38 years of moving glts you know in a very positive direction I think for almost every one of those years we seen some positive growth or Improvement or success for the school but the impact he had sometimes you know the impact that school committee in general is not always felt or understood by uh the teachers students or anything but the work that you do at this table really does have a huge impact on the success of the school so as chairman for 36 years I would like I would like to entertain recommendation or motion to name the front driveway the Leo L montain drive for the front of the school I'll make the motion make that motion on that yes M Mr Jones yes Mr Mahia yes yes Mr toox yes Miss Fitzgerald yes Mr Hayden yes did you have something we it was noted that we to so we shouldn't have known that yes noted I'm sorry I should have done moving on superintendent report State trff have a request for out ofate travel uh for the uh students uh from the biotechnology Department to go on a field trip to Manchester New Hampshire to visit a uh Advanced uh regenerative manufacturing Institute in Manchester New Hampshire um which requires the school committee's approval because it's our state this Gerald yes Mr TLA yes Mr Jones yes Mr M yes Mr T yes Mr yes at this time you can see that we continue to see a strong response in in our admissions uh applications uh right now we have a grand toal of 1, 21 students that have applied and you see a break you see the report breakdown from the different middle schools where the students have uh applied from and uh so that process continues to be ongoing and uh after February vacation we'll start to do acceptance uh of those students um we expect uh continue to see applicants come in um these are that we have all the records for we actually have more than applications in this but these are the ones in which we have all the documentation we need in order to make decisions but by the time we're ready to start doing our exception we expect somewhere around 1500 students again this year does this includ updating school projects please so uh I wanted to give you an update on the major projects we have going on here at the school uh we have five major projects where we invest we have a large investment of funding in commitment to uh completing that will result in new spaces for uh some of our existing programs for one of our disting programs and one of our new programs in particular so the first one you see up there is the aviation building one which is the largest project of all uh we have an architectural firm uh that is working on uh completing the draw the drawings are actually completed and they're out to an estimator to give us a s of of what to expect for uh the cost of the of the project and uh in another week we'll be ready to put it out the bid once it goes out the bid uh we expect to get bids in after a couple of weeks and hope to open the the bids in early February and then award the project and get it off the ground by the middle of February it's a project we're trying to um have completed by the beginning of the year it's critic building in supporting our new program I think uh can we click click on that link uh underneath there soon will allow us to click to show the drawings for that it's not working okay I did have I was hoping to show you some drawings on each one of those but looks like it's not working that's okay so it's a building that um uh just under 70 ft wide and 110 ft long it's it's going against the small building actually is uh going to go right up against the small gym on the north side of the school and um it will have uh space uh that will uh allow us to provide related Theory uh instruction as well as Hands-On shop instruction have a 40 foot garage door which allows us to bring in airplanes um without having to remove the Wings off the planes and uh but that will be our main shop lab for that program once it's completed and we have Aviation building two Aviation building two is also a building being construction for that particular program the first building uh building one will house uh 9th 10th grade students uh Aviation building two will house uh uh oh excuse me uh building one of house 9th and 11th grade students building two of House 10th grade students that's also an aviation building going out by the football field over near the all our garages if you look to the north side of the building again you'll you'll see kind of the Northwest side of the building you'll see that there's a that under construction now Foundation is in and the students are are building constructing the walls now for that particular building uh in about two weeks we'll be putting the trusses on the roof uh so it'll be well on wayway the expectation is to have that Building completed by the middle of April that's a critical building in order to get FAA approval and uh gu you can't it on that okay so that building is at about 35 is 35 ft wide and 85 F feet long and uh and uh originally was planned to be a block building but we switched to a wood building uh for two reasons what for mainly because of the uh lateness of getting the building started and trying to uh get it constructed in the winter where a block building would have been a bigger Challenge and because construct doing construction work Mak me work in the middle would have uh increased the uh cost of the building substantially so we uh went to with wood which The Architects uh said would still meet cod with regards to the um building codes for a shop space of that nature then the third uh project we've got going on is the horiculture landscape building which is a new barn it's two stories it's going to have a gamra roof on it uh it is 30t wide 85 ft long it's going to be um to the right of the uh Greenhouse over in the back of the build back of the school out near the parking lot and that building uh is being constructed to replace uh the shop that the Horticulture landscape building uh program was in uh previously which is going to be the next thing which is the lower cafeteria so we're converting their old space to a cafeteria uh we're hoping to have that done uh by the beginning of April uh we hoping to open that beginning of April and that'll allow us to relieve the overcrowded that's in our existing cafeteria um and uh and also we're hoping to eliminate our latest lunch time which is 1:00 which is a late time for kids to have lunch so we're try that'll allow us to do a schedule which will be more conducive to uh times that will be more appropriate for the students to eat and it's a more timely manit um and then uh the last project that we're basically finishing up this uh field project phase four which is way out beyond the softball turf softball field which is 95% done uh we're just waiting for the spring well we'll plant the grass and everything else is pretty much completed on that field project which will make another field available for our uh spring we're hoping to open it this spring U for our uh spring uh Sports and those are our particular projects what I will do though is I'm going to send you a link which will show you a floor plan of each of those projects so you a better sense of it was hoping that we could U connect to it I thought those links would work but I guess that's what happens when you do a last minute we were putting this together at uh about 4 o' this afternoon so um but we'll get that to thank you uh update on the hanger for the aviation program specifically for license agreement okay okay so uh right now um we are we were hoping to sign a license agreement with the City of Lawrence uh for the uh in able to able to start doing some work in the uh hanger out of the Lord's airport it's the hanger that the city purchased uh really on our behalf uh and as soon as we're able to purchase it which requires an approval from our cities and towns uh vote with our uh cities our city uh city council uh both from Lawrence mathon has to vote uh for us to purchase it and our two towns have to vote for it at town meeting but both La uh Andover North Handover town meeting is not till May so we won't be able to purchase it from the city until May uh because of our Charter and because of a special Act of 1960 when school was building it's preventing us from purchasing property outside the building which is the same case with the building down the street that we're looking to purchase at some point um so uh I'm in touch with the city council um and we'll uh continue to work with them and uh we are um doing some uh preliminary review of what the space looks like and uh making some some uh uh doing some sketching in hand design work ourselves uh rather than hiring architect right now so we can be have everything prepared and planned to get a jump start on once we do own so I did want to give you an update on that so a motion not this time sorry it's on the lower cafeteria is that just the serving area and everything kitchen no it'll have its own kitchen thank you wel please oh for the one that Contracting out yes Sor I just don't remember time so so we're looking to uh we're putting it out to bid uh we're hoping to put out the bid in a couple more weeks and then once the bid goes out uh we will bring the all the the bid documents to you for approv on the uh low B selection or or the appropriate contractor that you would like to us to move forward and hiring that committee any else um superintendent purchasing of the Elks okay so uh in terms of purchasing the El I put if you can see up I put a slide together to better uh give Clarity to what what's necessary because the the AL is a building that we were looking to purchase to expand access Vo ational education uh and uh before we can expand access we need to have more space and we're looking to do something in similar to our after dark program but only during the day uh we've talked about it many times at school committee meetings but for our new members we haven't really you probably not aware of some of the what we're looking at but the first uh step in moving forward with uh the idea of EXP standing on uh another piece of property uh we need to go through a process uh and so I outline what that process is that we're looking that we're doing and that's first and foremost is I will be attending I want to uh ensure that uh the uh board of directors at the AL is on board I've had several conversations with some of their leaders but I'm going to be presenting at the board of directors of the Elks at their next uh board of directors meeting to talk about uh GTS plans for that building and ensure that they are in favor of moving forward on a possible purchase uh albe it I know they're uh are aware of our requests but I thought it's important to speak to the full board to make sure that um that they are for with it before we start investing a lot of time and effort and money into pursuing that and step number two would be we need to uh in order to purchase any property outside the school that's not owned by a municipality we need to have a a new legislative bill passed by it's a home rule bill so it's basically our legislators within our own districts that will be uh voting on uh a bill to uh change our uh that allow us to go to our cities and town change our Charter uh in order to purchase the Elks if we decide that's the building that we would want to purchase or the building that we hope to purchase someday um the um then the next part of that process would be for the committee to approve to hire a bond attorney so uh at some point uh after I go through this I look for a vote to do that uh because in order to purchase that building we would need a 4 million doll Bond uh so which would require the committee to approve us to uh go to the cities and town for an approval uh to uh fund the $4 million Bond all of that language in the process for that is the is the reason we need to hire a bond attorney our it's a special attorney that's required to develop all the documentation and all the proper procedures and protocols necessary when working with both the committee in our cities and towns so that's step number one and then uh we would then go to cities and towns to approve the $4 million bond for the purchase of the building uh if that passes then we'd have to move forward to negotiate a purchase of the bu building and then if we come to some agreement then U then we would purchase the building so um I wanted the committee to understand that the reality of us going forward with this project means that we need to get a bond for $4 million which I don't you know uh that I would then basically saying yes to moving forward with hiring a bond attorney in essence is kind of agreeing with the idea that we would go to our cities and town for the 4 mil so um I'm fine that the committee would prefer to wait to our next meeting to give this more thought and may have more questions which I'd be free to answer either tonight or if you want to meet okay I brokee down a few notes Here what you were talking um I feel like we've kind of put the cart before the horse in terms that I would not be ready to vote for um getting a bond attorney tonight I would first want you to sit down with our attorneys and the board of directors until that meeting happens the rest is kind of just wishful thinking I am certainly not opposed to the thought of expanding the campus originally you had talked about the after that program being a daytime program versus expanding our own student base down there um especially in light of all the space issues that we talked about tonight taking care of this building first but I feel that until we got legal opinion on first I feel like the home rule petition would pass in a heartbeat because of the people we would have proposing this far us so I I have no problem with that petition but the thoughts of us as a group I know my town right now is making Fast and Furious Cuts in their own school budget and their whole town budget based on they having dropping enrollment so how would I be able to go back and say look we got to do this I think we need more homework done starting with you our attorneys representing us meeting with their board of directors to see if this is an actual real thing that could happen I think the legislative bill would be a slam up but I would not be ready to do that tonight so I just want to be up front about that I'm not opposed to looking into this seriously but not ready to go to V is or attorney excuse me thank you I have kind of I think going ahead um too fast to to a f and actually to even think about you hiring um where is the bill the bill where is that process right now so the bill is so the bill is being written by our representative Frank Marin's uh team is in the process of writing that bill they were expecting to write it this week and submitting it to our attorney for review um so that's being done now um so what I would say is uh that I've met with our attorney several times our own School attorney several times about this particular project and the process we needed to go through in order to make this uh happen um and um in terms of the Elks meeting with the El um board of directors um I'm perfectly fine with your suggests in Maryland that we do that and then come back and see how that meeting goes and then you can make a decision whether we want to go for the bond uh attorney or not the only reason I suggest contacting a bond attorney is to understand how much time and effort it's going to take for us to process this this whole uh ordeal we did go with a bond attorney once before for a project it took four or five months in order to get that process done uh so I just was um looking to try to connect with uh the bond attorney to find out what are we really looking at here and what are the challenges that we're looking at for it so um I told understand uh but I didn't want to get out the whole idea that we're going to have to go for a bond to do this project I want the committee to kind of know that and understand it digest it a little bit and I'm happy to review the whole project again we've gone through it a few times and it was I went through with our legislative body and everything what it is we're really trying to do and I'm happy to review that whole project again to refresh everybody's memory what does that school entail we trying to promote what what kind of access are we trying to provide our our students future students in terms of uh an education that's different than how we provide here at glts yet it's still chapter 74 it meets the state's requirements of um 800 hours of uh vocational training in order to receive a vocational uh certificate so um happy to table the whole idea of vote for tonight if the committee would like to do that by next meeting yes I had one um final question the four communities their CEOs have they have any idea that we're looking towards this or their ch finan officers and the impact that would have on the communities so uh they were all invited to the legislative breakfast they heard what our future plans were and so in terms of um one of my next steps was to have a oneone meeting with all of our CEOs Mayors and town managers to talk about it as well as our superintendents because I think it's important for each of the superintendents to buy into the project and so that's also part of the process of before I would bring a bond a request for a bond with be individual with them so that they have Clarity on what is the benefits to uh their students in their city and Town's educational uh experience for their communities um so they all have a better understanding but I want to do that oneon-one with individual meetings to get them uh opportunities to be clear about any of their questions and their concerns and so I could also hear their questions concerns be able to address that thank you so just for clarification this is going to be tabled until we get further information from the superintendent sorry I just had a couple of questions so I'm familiar with the project legislative Bill does that open up to all the location schools across the state or just tail it to us just to us because we're we're one of two schools that was built under special act 1960 the state built two locational schools were one where a lot of the other schools fall under a different pill and don't have some of these difficulties we have so that's why it's going to be tailored to us okay and the other one was the existing building to modify what's there or tear it down and stush looking to modify okay just keep the B okay I tear down renovation I think would be extremely costly yes but I didn't know what the intent was until tonight you know it would it would not well it doesn't include we don't need a bill for the hanger because it's owned by a municipality so uh it would only be for this particular location um in terms of the bill has to be specific according to what my attorney our attorney said it has to be specific to the location super item not agend on to project oh so reason we put it on today was um we are in desperate need of uh putting on uh redoing our roof on the building on the school and um I was made aware that msba is opening up grof projects on January 12th and um in order for me to put in an application which they call letter of interest msba before they'll allow me to before they'll give me a a login and a password to do to fill out that application uh we need a vote of the school committee uh recommending that we go through that process and seek funding for uh a new roof which typically takes can take anywhere from two to three years to get final the final process takes between two to three years of first we've got to get in the pipeline and we want to get in that pipeline as soon as we can because we have about 15 16 links in the bo now and to get address and get a on the building as soon as we can so I would just need a a commitment from the committee to file an application with msba and try to get funding from the state to do that project um which at some point down the road um state would fund probably somewhere between 70 to 80% of the project and the cities and town would have to fund the remainder of the project Pro I believe that putting a new when I was talking to our architects who were working on the hanger project we'd probably be looking at somewhere between 14 and6 million that project and so uh at that time when it comes down to getting the application in the pipeline before msba would approve it cities and towns would have to age to pay their portion so we' have to go for again a bond both from our cities and towns um wouldn't be I would not suspect it would be for a couple of years but I do want you to understand what that all means i' make a motion to apply all right would you just give me the motion the motion should be to submit a letter of interest correct yes okay made motion any sent okay second discussion um here's the issue um the sooner we get in the pipeline the sooner we get the wrong project depending on where you fall in the pipeline will drive when you get to uh get approved for the project so when we wait we make it push back another year what it takes usually a year just to get in the pipeline once you're in the pipeline then you have to wait your turn which can take another year to two years before you're going to get approval to get the project done so if we're lucky we'll get funding approved funding from the state in three years U which is a long that's why that's the only reason I bought it tonight was opening up on January 19th was uscri so it really is a question of okay so msba accepts once you put an application in they look at your application and state they look at your application to make a determination is there a real need and do we fall under the guidelines and if they say yes they put you basically on I so the state yes and state which would be State money it's been seconded Mr Mahia yes Mr toox yes M fitgerald yes Mr yes Mr Jones yes Mr yes move on to the principal's report have a hand out in front of youin good evening everyone I just want to give the committee a few updates on what's Happening um here in the school um we're currently in the early stages of looking at Early College at GRS Technical School uh currently we have a dual enrollment course for our students that um students can take in senior year in English and um Humanities um but we are looking to expand that um early college is one of the uh go strategic goals of the Department of secondary education um one of the things that's been um our discussion and I think you've heard it earlier in the advisory I believe of I think it might have been it mentioned that they were looking to partner with a school for early college so um one of the things that it's really important to us what we talked about um early college and um postsecondary education if you want to make that our students are not only getting um Early College opportunities for academics but we also want to look into ensure that we look into opportunities where our students can get college credits for the work that they're doing right now in their career area um so that's been part of our um discussion uh so far uh what we've done is we have um we have partnered with uh an organization called education for Alliance they have a lot of experience in uh looking into Partnerships and working uh connecting schools um with um you know secondary education Partners um we also had preliminary focus groups with some of our teachers counselors and students um our next step on focus groups will be bringing in um a larger group of the counselors as well as we have not um brought in our vocational teachers to talk about uh postsecondary education we want to kind of narrow down what areas we would offer it in um so we're also going to apply for an early college planning Grant we have not done that yet and um the planning Grant is great because that just gives us an opportunity not to commit but to kind of research and find out what the opportunities are um we know that um we're very fortunate here in the area to have some local community colleges that are very accessible for our students as well as uh UMass l we also have um some other great institutions so um although it's early it's really exciting and um you know just from the the discussions and the small focus groups that we had just hearing about students aspirations and what they want to do um we feel like it's really important also in this process to make sure that we really um partner with um families and caregivers on early college because I think um the education piece for our families is really important because um um you know if you can take some CL college classes during High School those are less that you have to pay for and they're um great so um we're committed to Early College at no cost for our students so whenever whoever we talk to we want to make sure that we're looking for all kinds of grant opportunities um so it's exciting it's going to take a while but um our next steps are to continue our work with the Educational Alliance um to get more um feedback and input from our our um staff on what they feel like our students would need in terms of support for this um and uh right now as I said right now we have dual enrollment but it's for our seniors and the research shows that the earlier you can talk to students and kiddos about college the better so we'd like to kind of start that conversation and also look at some opportunities even at the junior level um most exciting I think is um hearing um you know on the vocational um um side on the CTE um and what they could do um we're excited that at the same time this happened our health assisting program um is doing a a kind of like this beta program with Northern Essex where we have 13 of our students that they approached us they're going to be enrolled in some college courses that are going to be free of charge and that's something that we can also expand upon so stay tuned um we also I know you've heard this before and I'm hoping the next time that we meet I will be talking about the launch of our new website but I wanted to get the committee an update on where we are in our redesign of our website um we are partnering with Communications Inc and um they are in the process right now of kind of finalizing the um the back end of our website and um if all goes and stays on schedule we'll be having a presentation to glts and then they kind of let us see it we do some edting we come back with them um and then in the beginning of February we're going to have testing so we're going to have students family members um members of the coun of of the faculty Council um we're going to be looking out for volunteers for kind of testing it to see um if it's user friendly we want to make sure that it has mobile capability um and so right now fingers cross our targeted launch is mid-February as you know sometimes things take longer once we get into but um we're super excited to kind of get this um underway we know that um our website is one way that we um it's really one of our um Communications for for a prospective students for uh people that are thinking about um working here at glts as well as uh commun members looking for services so we're excited for that um I also just want to share that um another exciting thing that's happened except it was delayed by one day and the snow on Monday is um our multilingual Learners are taking the access test um so much like mcass access is an on it's a state mandated test and it um measures English language proficiency for our MultiLing Learners and they have to take four um online tests in the domains of listening speaking reading and writing so it's a pretty comprehensive test it's really kind of taxing for someone who's already learning English to take all those tests um um it's also um around it's not just conversational in English it's based on like academic areas so that's the you know it's kind of like the listening and reading speaking of ela Math Science and History um so we have done a lot of work to you know talk to our students about that we're excited to see how much they've grown in their language uh we have 177 students that will be par participating in this test and um we did build in some bumpers for snow days um so we hope to be completed by the end of the month um on that test we do get the results of the um access test at the end of the year and the access test is part of our um accountability reports so we are measured in terms of how our students grow in their language proficiency um in um so that is far it's an important part of accountability and finally I want to share something that's exciting that's going on um we have um every the first Friday of every month we have uh lunch and learn um pardon me if I this it's Alo Al Al how do I do someone's got to help me that was close yeah there we go I tried um so what's great about this is this is exactly what it's for we have our some of our students mostly our seniors and juniors that are multilingual Learners we're putting them in the kind of the teaching seat and they come and work it's it's open to all staff um we serve pizza also um and it's almost like a oneon-one where um you can sit and I I sat down with a bunch of students um and you can they can ask you conversational questions you can answer them um and then um it's been a real nice dialogue and it's been um really rewarding to see uh those students and how like so often they're in the learning spot and at that time they're actually the experts in their own native language um and so they would be able to correct me in that many times so um we have that like the first Friday of the month and we brought it through all of the lunches so any staff member can come up and partner with um a um student or a couple students um and it's been really fun and so we hope to continue that so it's first Friday the month um so that's my report questions I we um I know obviously this is new um but I love to see if we can get get the admissions process through that is that possible so the on our website yes so we are continuing I believe the website I mean the um admissions process uses goto CTE which is kind of like an application way but I do know that each department has kind of had an opportunity to redesign their page and so one of the things that we're looking to do is in that page to provide some clarity um in terms of like if you want to apply to glts what's step one what to um and things like that so that could be something that we can make sure that that is part of the test that comes through I hope that answered yeah I mean we can talk about more when are we going to be able to see do the tting I'm be able to see this yes like okay I'll I'll s okay than so the way that the website is managed is going to continue the same way as or is there a specific Department that manages the website um so right now um one of the things that you can do I've learned a lot about websites trust me um and so one of the things you can do is you can have a another like a hosting site we're actually hosting our own website um and we are going to have our technology department um we have one person that will be the primary uh person that um um will be responsible for maintaining the updates and doing that in a timely manner and that person will be trained um by the company to make the updates I think some of the challenges that we've had um in a couple of years past is it was uh everybody and nobody's like there was more than one person and so we want to make sure there's that that's something that's consistent uh we also um you know you could look at it and say oh you'll just give it a lot of people you know access to update their own own site um pages but the superintendent and I also feel like that's really important to have approval on that and also someone looking at it before you're posting something that you don't that you don't approve of so we'll have one person obviously a backup you should never want to have one person to do it um but we do have one person that's going to be doing that and we'll also um other things that we've thought about that we haven't um done yet and I have some members of the it it graduates here is um you know we do have an IT and a programming department and so moving forward if there's something that we could um you know use a student in a small capacity of that that's learning the website as a kind of a a small learning experience we'll look into that too and who is that primary person so it would be Cassandra aella and she is our community she does a she's a graphic designer and uh it's part of like the communications that's created so she will be the person that's right now that we have and that's our tenative plan um and then in terms of backups we will have members of Our IT team so that way in the event there's a you know a snowstorm or there's an important post that we have to get out uh there's not one person if someone's on vacation no it wasn't I was just going to compliment this is progress real progress in terms of our website so I think we have a good website but we don't have a great one and our will you be able to view the website in other languages I know there's a lot of websites that have a lot of language accessibility you can change the language so people in other languages the website um yes and there'll also be some accessibility features that are built in so in terms of someone if they need color or something there'll be there'll be all types of Universal Design in it too um believe it or not you can do that with our website but the little language thing is on the bottom so a lot of people can't even see it so so can we have that visible oh 100% it's going to be front and center as well as the accessibility button then the other thing for that is one of the things that we found is um you know we thought that we had a lot of things on our website translated but any embed a document so if you have like a PDF that's four five pages any type of translation feature on a website will not translate that so that's one of the things that's been U painstakingly like it's been a lot of work and it's taken a lot of time because we've taken a lot of our documents that we've had eded and we're making them I'll say the wrong thing it's like web press or something but we're making them so that they'll be translatable so back this early college offering just can you tell me if that's for a specific College state colleges or how many credits can they accumulate that's a great question um as part of U the Department of Education actually has an early college designation that they offer a lot of college a lot of high schools and typically you pick a partner or a partner or multiple like you could have more than one um so um you could be you could have a a partner like UMass L you could have a marath college you can have Northern essics there's a variety so the superintendent and I are in discussion um in you know trying to talk to see where we want our primary partner so where we want to start off with our primary primary partner and we want to make sure that we're picking someone that's really going to benefit our students and like what's most accessible for how many CR so it depends I think um you know you want to start off small you could offer um I know that I can say like you can you can get depending on how how many courses you offer you could have someone near close to associates degree um so there's not a we probably start off small and offer um and build upon it right maybe we start with a English course um and then we add different courses but there's not really a limit in terms of courses thank you and one thing I'll to is um just on the shop side some of our um some of our career areas lend themselves to college courses as well as um different other credits um so we're also uh looking to find out from that's why why our next up is to to um you know really talk to our CT areas and also think about like if you what their entry point is because we really are committed to making sure that when our students leave here they're prepared for a job but we also know that a lot of the times that's an entry point possibly we want to make sure that students know you go back and get an additional training and you can do this you if you if you want to do the next level then you'd have to take college but we want to make sure that we have um you know something that students can can leave here that they can actually use thank you to the committee I seen them old business I seen them yes I'm not two things um and I don't hope it comes under um priorities or new business um I so I'll throw my first thing and if it's in the wrong place I'll put it on the new business um when we were talking about the fields and I noticed today p4,000 fencing which is one of the final steps in the de that we have spent millions and millions of dollars on and I was wondering if under our revolving accounts if we could separate out the facility rentals into maybe two different things the pool rental is already separate but if we could do the inside the building rentals as one category and the outside the building as another so we could see I know we never did the with the intent of having it be a huge money maker on the other hand we spent all that money in the hopes of recouping some of it um for to keep on going for our students so I either I would like to see in the past say 12 months how much money has been um taken in in field rentals or outside the building rentals versus our CL rentals is that something that could be done without making more work for Melissa here just two it would be three categories the pool is already separate but the facilities rentals take in everything so if we could separate it out is that a possibility is that like really an awful thing to ask you no okay um and and the other one I think would be on a new business about making sure we can be heard all of the time during our meetings new bus do you want to put that on new business sure sure we can make some recommendations for the next meeting of different spaces we could utilize rather than this particular space that might offer better system make that motion M fitgerald yes yes Mr Jones yes Mr Mia yes Mr yes myen thank you so much I always I always forget after starting my um so I know and can every time we get advisory recomendations number one is this and the other number two is always concern of concern of many all of us most of us so um it was very brief and we talk about a lot of stuff but I feel we missing some um part of the advisor one is there was one that spoke about what they did or what they accomplished for the year and what was um but I would like to see that as part of one because we don't I mean we keep talking about this I'm I'm not sure I I don't know about the other members that have if any of these space situations has been and I have a feeling that some of these are the same as so I would like to see that last have a second Mr toox yes mgal M dla yes Mr Jones yes Mr Mahia yes Mr yes what we could do to help you with that is we could add it to our yearly calendar so we don't soar that and I can give you some reports as weish some of recommendations I'll uh try to periodically do a review every three months or so on what we accom to meet theend of many that's on table M I make a recomendation on table M this time we we are in discussion we've had a discussion with the uh leadership team uh to come up with some uh solution we feel is reasonable feasible and uh not over the top that would get people upset but something that U I think will be uh acceptable to most staff members you're not going to you can't pleas every single person we try to come up with something that's fair Reas everybody but get us to a level of professionalism that stand every particular career area retirements appointments n and job postings iing on proposal to approve the extion moved good job Mr Mr Jones Mr Mia yes Mr tox MGD yes everybody safe travels home tonight because they're LIC once again Mr M thank Mr Jones thank you Mr Mercedes if you still us thank youcome need some signatures than

okay all right we're all excited oh thank you friends let's show Mr Daniels our signal we use as all school meetings to be ready that is great thank you good so my name is Lou Daniels and I'm going to kick off tonight's meeting of the Canton Board of Education the June 9th meeting 2024 and we are so excited to have the students from Cherrybrook school with us Mr am this is wonderful and to have your moms dads and whomever here with us tonight so thank you for all being here are you excited yeah so this meeting typically runs 3 hours you're on last so we'll get you out of there so all right online tonight we have uh on board board of education members we have Cindy Mohler and Felicia Jordan online I think we're GNA have pegy Steinway but I just want to let you know there's more board members online obviously the storm and some things going on up there hey uh limited us a little bit and I think another board member Kim sven's on her way so we're going to kick this meeting off we're all going to stand for the Pledge of Allegiance you guys all know the pledge right so you want to start US flag the flag is right there so you want to start us together ready I to flag of the United States America and to the Republic for which it stands one nation under God indivisible with liy and justice for all that was the best I've ever heard the thank you very excellent job excellent all right so I get to kick this meeting off tonight with the Chairman's report we're going to go through this uh pretty quickly I think we have some awards to hand out tonight um and we usually go through our our reports first and then anybody that's here for public comment public comment will follow after that so my my report to the board tonight is I'd like the board to uh remember that we have a meeting on 9:23 this is one of the months where we're having two meetings on 9:23 prior to that meeting there'll be at policy meeting at 6:00 p.m.

Mr ecky here miss Rosenberg here Mr White here Mr chairman you do have a quorum I will um bring up the flag if you give me a moment and then we could do the pledge should have the flag now yep I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for [Music] all all right our next item on the agenda is the audience and I do not have any correspondence and there are no members of the public that would be on this call but if I get any emails during the um you know the session I will certainly let you know are we recorded uh we're live broadcasting okay yeah and it's it's available on our YouTube channel thank you and then once it's over it just plays on the YouTube it's available to play on the YouTube channel Mike salamini you could he's in the is he's joined that's that's how he's broadcasting but he's covering a meeting at Town Hall tonight okay would you like to move on to the elementary yes is that is am I supposed to be uh moving that along yes item number three Elementary classroom expansion than I'll jump even everyone the um this particular item I wanted to um review a proposal from anazi Associates the the planning committee members from the prior planning committee had hired anazi Mr eki and just given you an update here to do a a a review of ditt and Highland um because we anticipate that or at the time this is going back two years anticipated that we may run out of space at Highland and do little before our new schools are built and when the new schools are built the plan is to um reallocate students so that the buildings are evenly distributed so because of that anazi was hired to do a review of dittle and Highland to see where and could we add portable classrooms since then what we've seen is that Highland's enrollment has gone up faster than dittles so the bigger of the two concerns right now still continues with Highland so what I wanted to do first is just do a a review of where we are with enrollment and if you um just bear with me if you look at the screen this first section um and I'm going to highlight if you look at Highland in the middle hopefully you could and I realize it's kind of small but there's a little blue Highlight Highland's enrollment in the 2223 school year was 838 um so that's that top section it showed all the elementary schools but I'm just focusing on Highland for now um the projection when we built the budget that we received from nzq for this current year which I just highlighted again in in blue if you it might be easier if you just look at the cursor the projection for this year was 878 as I move my screen down I'm now going to show you where we are currently or excuse me where we were with Highland as of October 31 so the top section that's highlighted in blue that shows Highland's um overall enrollment um projection at 8 78 and this bottom section shows that as of October 30th of 23 instead of 878 we had students uh 46 classrooms and an average of 19.3 instead of 19.1 students projected so as of October we were eight students over the projection and that projection was again about 40 students higher than the previous year and now I'm going to move the screen one more time and at the bottom here um what I want to show you is that as of January 8th yesterday Highland's enrollment is now at 892 so we've gone up six additional students at Highland since October 30th so the average is at 19.4 students per class that is relatively High not only you know for Highland but it's it's relatively high for the district you know we had been maintaining an average of around 18 students per class even though Highland's been a little bit bigger than than that you know the driving force at the increase enrollment in Highland has everything to do with the new housing that's being built in town as well as housing turnover Highland is our biggest school district so just from a turnover point of view as empty nesters are selling their houses and families with with younger children are moving in the bulk of those students would just wind up at Highland so the the problem that we thought was going to occur is occurring um so I think it's important that we continue to go down this path of preparing um additional classroom space at Highland and again just in by the way of of background you know there were other options considered for Highland you know such as adding on to the building but that would be a lot more expensive than adding a portable classroom I don't um I don't think anybody you know planning committee or Board of AD or or administrators want to see portable classrooms at any building including Highland but it doesn't seem like we have much of a choice and it is the lesser of the evils so at last year's U um capital budget approval time the board approved after the planning committee recommended that we budget um funds for addition of portable classrooms at Highland and at dittle the council then approved $450,000 for the addition of these portable classrooms so we do have $450,000 appropriated so we can move forward with this plan so what I want to do is move off of enrollment but I'll I'll stop and see if there are any questions before I I move to the proposal M Rosenberg Ben just for clarification those watching um I guess who provides the enrollment projections for us so the enrollment projections that we report annually come from the New England School Development Council um and we've been obtaining projections from them for many years also as part of the school modernization plan we did hire another firm slam they did their own enrollment projections which were more detailed in methodology than the nesdec projections but for the 23 24 school years the projections from both nzda and slam were pretty close and we are exceed actual enrollment at Highland is exceeding what was projected by both those groups not by a wide margin but we don't expect it to subside a lot of the new housing that's under the construction um has not been opened yet um but as it opens we do expect Islands enrollment to continue to grow and then the my other question is what was the and I don't recall um what's the max capacity at both locations if you look at it we're there really at Highland you know the the 900 students is ideally you don't want to go higher than that now can we put more kids into those classrooms and continue to grow the class sizes we could not ideal it's what we've been doing so we're pretty far down the road I I will add again for Mr eki because he is new to this committee and the board that over this past summer we did a few things over at Highland we um took one of the library we had a second um an Annex I'll call it to the library that was used as a resource room we we took that we divided it in half and made special education spaces in the hallways in several areas at Highland we built cubicle walls and have learning support tutors that are working in the halls and we had a storage literally a storage closet that we were able to reconfigure and fit three small cubicles for learning support tutors to work there so we're doing everything we can to continue to to live within the footprint of the building but we we we can't really do all that much more um and if we had no capability to add portable classrooms you know I guess the next couple of things that we could talk about you know would it be possible to slightly redistrict on a temporary basis some students to Chapman not ideal but you know we'll we'll have to take these types of decisions one step at a time one of the new developments I'll add this as information as well one of the new developments on um the far side of town where the new North End development is going the name of the road escapes me but there is a new development of tow houses um that technically belonged those tow houses when they were built those students would be zoned into Highland but Dr Solen made the decision that students moving into those new tow houses would go to Chapman so we've already done um some of those well that was one decision that was made to try and ease the number of students that were targeted you know for Highland and in the new construction area thanks V okay Mr White thank you VIN so on an ongoing basis just generally speaking from year to year sorry my microphone was down up uh on a on an annual basis are you looking at the borders when kids move into towns when when kids move into town and seeing if you know if it might make sense to have a move into a different school not just this year and next year but I mean historically have you done that traditionally we have not we over the last decade we have not needed to do that we have never been in a situation where you know we're starting to see overcrowding at a particular building so the answer is no are you doing it now we are doing it now okay we have to with regard to um we had a we had a redistricting idea a map laid out by somebody a couple years ago right that was part of school modernization that was the redistricting um tentative plan based on what the expected enrollment growth would be um with the new schools so yes I think ultimately that will change when the new schools are open as we see where the exact population is um for the newly zoned districts after we have the two new schools opened do you think it might make sense to look at that even sooner I mean I assume there'd be a cost associated with it but specifically what I'm thinking about is uh I think that map correct me if I'm wrong but I'm thinking north of cook Hill is Highland and south of cook Hill is Norton generally well yes yes and I think the redistricting map pushed that over to the new Norton yeah some of it Norton again the the what happens when the new schools open because the closing Chapman um and Norton will be bigger it's it it's going to change you know the the zone for all four Elementary School Districts yeah no I'm just thinking specifically like if there was a certain if there was a neighborhood or anything where it might make sense to just shift it sooner rather than later if we had I think the development is going on mostly in the north end of town yeah so the South End is probably fairly consistent so we probably have a better idea of where those populations might be shifting in the south end of town without new construction happening just a thought yeah yeah we're gonna we're going to continue to look at this we're going to have to as as we move through I mean we we just need to get through two years um but you know we we'd like to do that obviously with minimal disruption where you can but also taking into consideration that you don't want to have one school with you know grade sizes that are just so high compared to others I will add that um you I wish I could say that we had one of our foure elementary schools that had plenty of capacity you know the truth is we we don't have excess classroom capacity in any of the buildings you know maybe Darcy but that's about it and and Darcy we do have four pre classrooms in addition to what you see on the screen with the two um yeah I I should mention this Darcy has two kindergarten grades but those kindergarten students are um dittle children there's just not enough room in dittle to house all of its kindergarten grades so if you look at this year D little has a total of five classes of kindergarteners three of which are at dittle two of which are at Darcy when we're looking at the uh the temporary classrooms how many are we looking at at each school we look looking right now to add two temporary classrooms at Highland so that'll give us if you do just 20 students per that's room for 40 students so that would we think that would get us through and do we have the staff for that or are these new teachers as well yeah if I think we're going to continue to add staff as this enrollment continues to grow so um if you look back at Highland 2223 there were 44 classroom teachers and now we're at 46 now if we just kind of to continue on that um although the the board hasn't seen the budget for next year yet if you look at the projections for next year um Norton's number of teachers is staying the same um Chapman is going down one D little and Highland are going up one based on enrollment so it's a net increase of one you know two two of the elementaries go up one one goes down Norton stays the same so again projections based on what we know when we actually hit the fall you know those those do change not dramatically but they they can change when we get into the new school year yep thank you welcome all right for good with that I'll I'll move to take a look at the proposal that we received and I will walk the um committee members through so this this proposal is dated January 5th it came from anazi Mike losasso is the principal that uh worked on the first phase of reviewing dittle and Highland we asked after our last planning committee for Michael lasso to give us now a um project and pricing to just take Highland Elementary School we have the ability to purchase a triple wide um building that's currently housed at the bus depot that's owned by dco okay so that the backdrop to this next phase is assuming that we purchased that triple wide from dco which we haven't negotiated yet and I I'll explain as we get you know through what this proposal will give us um but if we purchase that triple wide move it from the bus depot in Cheshire down to Highland Elementary can we make that triple wide work and is that a more reasonable approach than going out and buying a new portable classroom so that's what we asked anazi to take a look at um and so the project understanding just it just explains that I'm I'm going to go quickly here the scope of Design Services that has been considered as being presented you'll see the numbers in a minute um first has to the requirement whether or not we purchase you know a building from dco or anybody else we would have to do a site survey and determine where the utilities are we know at the back of Highland where we anticipate adding new Portables there are two existing Portables that do have utilities meaning they they do have obviously electricity but they also have you know bathroom and hand sinks in each of those two portables so you would think that would make this a little bit easier and it does but doesn't make it easy and it doesn't make it inexpensive so a site survey is going to be required again no matter what building um or where we purchase the building um we will need to determine where the utilities are one option we have which we don't recommend but is an option that we can drop in two portables and not not have bathrooms and in doing so that would require students and staff to exit the Portables and go inside the building to use the facilities not great especially if these are used as full-fledged classrooms the second scope um which you see on the screen is uh geotechnical Services geotechnical services so even though these are portable classrooms they would sit on a slab they still require um borings to determine you know how deep a frost wall needs to be installed I mean so that's just you know not a choice we have and then sight and civil engineering design services this will need to go to Planning and Zoning you'll see on the proposal that anazi has consulted with SLR the former milona MC broom you know they generally do know you know this property but anazi would engage SLR as a subcontractor in this proposal to help with the regulatory approvals including Planning and Zoning Mike and Mike lasso did mention to me that you know there is a roadway that goes around the back of Highland where these Portables would be installed if that's what we wind up doing so there is some storm water control um not issues but some considerations that that need to be made for storm water I'm just going to keep moving here the this next osca submission this was recommended by SLR to anazi because of the size of the property at 100,000 square feet they SL SLR has indicated that the State Office of traffic Authority has to do a review the concern being that would adding Portables create more traffic and the reality is whether or not we add the Portables we know that it's you know if we took more students and just added them without the Portables the amount of traffic wouldn't change but SLR is insisting that this is something that will need to be done um and it this is a limited um review hopefully it doesn't need to be there's there's discussion here about a full certificate revision which um SLR doesn't think is needed but you know this this particular item is priced as as um on an hourly basis you'll see in a minute um and it's it there's a not to exceed cost of $99,000 for this the architectural design and coordination fee this is the big one this is for anazi to take the footprint of the existing triple wide reconfigure it to meet the needs of the classroom and deal with everything having to do with the with moving it installing it we would have to add accessible ramp and stairs for these units these units will not be attached to the building they will be separate like the current Portables but you know there is a a a fair amount of cost associated with that um structural Foundation design and mechanical electrical Plumbing technology that's all going to be incorporated in the design so with that I'm just going to show you the numbers um so the the way this design fee proposal is laid out is I asked anazi to to break this out you know as as deeply as they can so you could see that the schematic design service portion of this is 10,000 site survey and the utility delineation fee is 6500 and the geotechnical engineering fee is 11150 those three fees that total about 28,000 no matter what building we we drop on there we're going to incur that um construction documentation this is the anazi fee this is 46,700 so if you take the 467 plus the numbers up above that's the 74350 and then the numbers below construction Administration Services if we choose to do that with anazi regulatory applications and meetings and that Osa administrative decision submission 9000 those are proposed as hourly Serv and those are the not to exceed amounts so all told this is in the neighborhood of $1,000 in terms of a of a proposal um the I supposed advantage that we have if we purchased the the trailers from dco is it would cost us less than if we sourced new trailers and but that doesn't mean that we would have none of these fees so that 46,700 really is the cost of you know taking the existing Portables from dco um and making the engineering and Architectural changes that are needed to make them work as a classroom so I will pause there um actually just one more thing if we decide to go forward with this um and we only get to schematic design The Proposal does indicate that the architect will only be compensated for services provided up to the date of termination so if we don't actually get to the point of doing any of the changes because we decide not to B buy the Portables from dco or because we can't negotiate a a reasonable deal with them then we don't pay anything more than than the work that's been done by by anazi now I'll pause Mr White thank you so just as a uh so Vin thank you for doing all this I it makes sense to me uh knowing the history but do you have a 30 or 60 second recap on Al alternatives to this at this moment in time because I'm thinking there's not much in the way of alternatives for us due to time constraints yeah the only alternative we have Tim and there's there's still a couple of um components to this that need to be completed before we could fully engage with anazi you know one has to do with you know just talking um to dco about when they could make that portable trailer available for us to Pur purchase okay that's tied into the conveyance of the bus depot property from the Department of Corrections to the town of chesher which we are working on but I don't have a firm date or answer on when that's going to occur so I I still need to take a couple of steps um so one other option we have if we can't purchase that that um triple wide from dco is to purchase it through another vendor so that we would have to you know issue a u you know a request for proposals or an invitation to bid um but as I said earlier whether we do regardless of where we're purchasing the building you know one thing we we do need to get started on is looking at the site and determining can we fit where would it go so where are the utilities so we can get started on the first three components of the proposal and no we really don't have any alternatives you know that are reasonable outside of adding you know portable classrooms that's the quickest way to make some classroom space available so I guess my my point is with regard to the Portables an alternative to this would be either other used Portables or new Portables I recall our conversation from La I believe it was last summer we were talking about it new Portables would probably be in the millions of dollars which would require a referendum and they would take like a year in advance so my simple point on that is just to to highlight for uh for everybody that I I don't feel like I'm pinned down in anyway this this was that was a decision we made you know six months ago so we're here now and there's not a not a great deal of flexibility but it's because the process is just in the we're in the middle of the process unfortunately yeah yeah I mean I I don't think there's any doubt if if we can make all this work this is the quickest way to come up with a good solution to get us through the next couple of years at Highland as that enrollment continues to grow yeah thank you and they think we if we were to get this work this thing out with Deco we can get this thing in place with with no issues for the fall it's a push but I think we could still get it done now is are would that include building a new I know the uh the existing exterior classrooms over at Highland they have a a covered walkway and all that would would that be is that part of the costs that we're anticipating as well um we would like if we can do a covered walkway we would certainly prefer to do it that way um and obviously see so this is the design cost the actual cost that's right of doing that is going to be incremental to this but again we have 450,000 so I I believe that this plus um what the cost of purchasing the actual you know actual building and getting the work done I I think we'll be able to work within that budget and just the uh just for my thinking and my experience I know all our schools are locked are these these portable classrooms are they locked all the time and and the the class goes in and out as a as a class with supervision back into the building to the main part of the building yes the they they're locked I mean we use the same Locking System that we do on our exterior doors you know to access the main building as we do on the Portables we have biometric access you know and the staff you know does have the authority to get in and out of the building yes it is it is supervised okay Miss Rosenberg yeah V I kind of had similar first off it's the for now for me it's the uneasiness of kind of getting a clear timeline because we have such a constraint um I like to move this along as quickly as possible to give us that buffer space um but I I was thinking similar to what Mark just asked about security features uh more or less if we go with the ones that do not have uh bathrooms and I'm and I think I expressed this last time I'm kind of uncomfortable with kids if we depending on what class we put in there even your sixth graders just going in and out to utilize the bathroom room is a concern for me um and then the risk of us waiting for the possibility of the dco unit here so I'm going to continue to move that along yeah you know it's just I'm going to continue the discussions I just wanted to you know just get some consensus from the planning committee that you know here's the proposal let's continue to move this forward that's all I need I don't you don't need a formal vote money's allocated we've got a proposal in hand um but yeah listen I I I share the concern about the speediness of this there's you know the conveyance of the land you know it turned out to be a little bit more of an obstacle than I was expecting but you know this is what we deal with we we have a problem and we work to solve it if even if the conveyance doesn't occur quickly um we still have a a lease that we can extend with the state we are speaking to an attorney over at the Department of Corrections who's been very Cooperative so you know we'll continue to to push ahead and try not to miss the date and it you know I I suppose that you know if we miss September one you know with with getting getting those Portables in place but we make October one one you know we still have a solution that that will benefit us for a couple of years yeah i' prefer before the kids come [Laughter] in I I'm teach okay I'm coming from a teacher hat now in that I like to get my classrooms up and running put those structures in place and not have another disruption when you know yeah agreed Mr White You're muted yeah thanks Vin just one other point I mean in terms of like negotiation and timing and stuff um I I'm comfortable with you sort of negotiating in unusual ways if d needs space if they just need to move out of that portable and they need space elsewhere and you want to figure something out to work with them on that I'm comfortable supporting you doing something like that I mean I know you've talked about nearby properties um whatever we could do to make something like that work or even you know existing School building property if they just need a space for a desk for somebody in chesher to get it to work just I'd be open to it okay I I appreciate that and I I will say I think that goes maybe at least as equally anxious as we are to um to move their Dispatch Center from that portable building into the new building that they purchased you know that's adjacent to the to the bus depot so did you exp I may have missed it did you explain that point did did you get that actually I did not yeah Mark did you this is I think this is an important point to this picture here yeah Mark did you know that Deo bought the building that's at the corner of sandbank yeah okay so deo's plan is to um use that building move their Dispatch Center and other offices into that building and they would like to dispatch from that building they have visibility to the yard if trees are cleared which that's that's part of the plan and you know they certainly are willing to to incur that cost we do have another $125,000 that had been appropriated by the council to do additional work at the bus depot property that's beyond the 450 for the trailers so working with dco and and they've been very very good to work with over the years and I think they'll be really Cooperative with this project as well so deo's got the space to move the their people it's just a question of do they have the visibility they need you know one alternative that can be employed is using cameras to do the dispatch so they get visibility into the yard it doesn't have to necessarily be line of site only does that make sense any other questions all right at this point is the committee comfortable with me um asking anazi to start moving forward continuing discussions you know with dco you know to move this um towards a conclusion where you know we could site and add the Portables at Highland I'm comfortable I mean we've got to be moving on something and get something to happen and if you do have a backup plan too not that I'm saying you need to have one but that would be great too okay you Good Sam okay and I will talk to anazi also a little bit about um a little bit more about the price too to see if if they could sharpen that pencil little bit okay all right I think that concludes that particular item Mr eki okay all right the uh item number four the 2425 to 2829 capital budget okay this one um um I'm going to jump right back in So what I would like to do with the planning committee members tonight is um give you a quick understanding of what was approved last year by the Town Council um that are projects that are currently being worked on um and then give you a preview of the items for the new five-year Capital plan that ultimately rich and I need to do a little bit more work on after tonight but you know we do have these items laid out um we will not need a vote tonight just need some direction as we talk through the items that are on the capital list that we're bringing over from last year as well as about a half a dozen new ones so if you can see the screen I'm going to just give you a quick um preview here what I'm showing you is on the far right column the uh dollar amounts that the town Council approved last year for capital projects um and just starting right at the top the Cheshire High School window replacements 750,000 that's a continuation of of a project that is a that is the largest appropriation we've gotten in several years we're doing a roof replacement on cheser high school as I talked through these rich if you want to add any information just feel free to do so um and I I know I'm going to pause on a couple of these to ask you rich um also at the high school we have design work funds approved for um replacing the steam boiler or boilers a roof replacement project so those projects for ches high school total 1.1 million I've just highlighted that with my cursor excuse me me districtwide projects the U first one here the 450,000 is what we just spoke about with the Elementary classroom expansion 250 for live improvements across the district 100,000 flooring 125,000 for masonry restoration um Rich can you talk for a second about the roof ladder replacement 125 th000 and what that is so all all of our current buildings have uh old style um you know ladders that that some of them Traverse uh different roof elevations in some cases such as DOD um they don't have uh roof laders so typically um I think uh OSHA just came out I think it takes effect I'm not sure if it's this year or next year that is going to require ocean compliant um ships ladders if you will or ocean compliant ladders uh to be able to Traverse uh roof spaces in order to you know perform you know roofing repair work um HVAC work things of that nature so this is a first effort uh we're going to focus on key areas at DOD Middle School Highland and the high school and then uh slowly work our way um you know to getting all the ladders uh updated the high school just for instance probably has about 12 uh different kinds of ladders and different configurations none of them obviously uh OSHA compliant so uh that needs to be updated and that's part of uh uh the beginning of that 125,000 how that's going to be utilized okay thanks Rich um continuing with District projects we are um we have 265,000 and that project we just started working on making school security communication improvements with a product called Mutual link you we're working with the chesher PD and emergency responders on on that project and that will link our video cameras our radios uh and our phones uh to be much more functional and useful in the event of any kind of emergency at our at our schools and and we do have a Grant from the uh Department of Emergency Management and Homeland Sy and Homeland Security that um offsets about 50% of the cost of that project uh we're doing concrete sidewalk repairs Replacements tile Replacements and some upgrades to HVAC controls that's all part of districtwide improvements that that's 1.6 million that was approved last year this next one um rich I want to give an update on that we have $600,000 appropriated to replace the two boilers in Dodd Middle School on the Parkplace side which is the new quote unquote newer Edition uh about 20 years ago was added um that just went out to bid Rich you want to give an update on actually uh yeah it did go out to bid uh we had uh we had six participants six proposers that gave us some uh very competitive uh bidding and we're currently in the in the process of down selecting uh the successful bidder so um we're currently working on that we're anticipating on uh getting a contract out beginning of February and ordering the equipment for uh summer 24 installation yeah and that was an important one that was a um that was a request that had not been planned but the You Know Rich had had pointed out that the boilers are really starting to show their age and um obviously we wouldn't want to jeopardize losing you know one or two boilers in a school because can't can't hit the school then uh Mr White uh thank you did uh the proposals that you got in did they come within budget uh the uh looks like right now the successful B will put us in position to be within budget awesome thank you Mr Rosenberg yeah a similar question rich but is do you have some sense of a rubric to weed out and kind of hone in on the one outside of just staying within the budget are there other criteria you yeah yeah so typically on any Capital project um you know just so where my background before coming to treest Public Schools was in general contracting I was a senior project manager um worked for companies like AT&T and Neil no Haven hospital so we know how to vet uh you know selective biders first there's a qualification that has to be completed in order to become a qualified bidder uh once a proposal submitted we go through pretty rigorous uh scope review uh checking references uh checking their uh their actual their safety records um so we we do we we collect quite a bit of information uh it's not just the lowest bid it's the lowest qualified bid so we're pretty diligent and trying to make sure that we meet the that uh that standard great so similar to pretty much how we look at rfps basically then yeah it's exactly the same way okay yep thank you I I will comment that that's definitely one of Rich's strengths when we U issue an RFP or an invitation to bid he is you know really on on on top of all aspects to find you know the the best bidder you know at the best price I'm not a big fan of change orders yeah that's an understatement and you don't want to mess with Rich when you're doing work for him in the schools trust me I don't like to mess with Rich um okay uh last couple of items and then we'll move on to the new proposal there is um you know some additional rtu 150,000 that's a rooftop unit that needs replacement at at dot is that one that's a couple of units Rich yeah that's probably two rooftop units yeah between five and 10 ton so it all depends um the prices have been cyclical I mean obviously lately they've been pretty high but um the additional cost includes upgrading uh the direct digital control which is the building automation system so that's usually 20% of the actual cost of the rooftop unit or air handler um but it's a worthwhile investment in order to gain deficiencies okay and then the last two items for do little 150 000 was approved to do design work to upgrade the HVAC um do little when the new schools are built will be the only Elementary School that isn't fully air conditioned so that was one of the reasons this was recommended and it was the 150,000 was appropriated to begin the design work and when we look at the capital budget in a minute you'll see that you know the the dollars for that project are are substantial um and I'll explain some of the other options we have under way looking at you know is there a better way to get the DU little air conditioning installed and then the last one is Highland we um have to do some additional work to continue to improve that building envelope that's 150,000 so all told last year's capital budget approval was 3 $79 million uh it's a good number and obviously you could see these these are all just pretty much items that we need to continue to maintain you know our building and and keep things like the heating systems and the cooling systems up and running so with that I'm going to move to the to the kind of last piece of the agenda on on Capital and I realized this is a little bit small to read um and rich is going to definitely help me as we we talk through these so I'm going to just zoom in a little bit closer so what we're looking at and we've got a few pages of this but these items that have this greenish color like the first one the green color this light green color indicates that this was on last year's Capital plan and it's just last year's year two is now this year's year one so if it's just shaded green we haven't done anything with it we just rolled it into the year which it was originally approved for this orange highlighting um when you see that that means that the the monies that we had requested last year have been modified and generally have been increased because of inflation or change to what we believe is necessary um and so I'm going to start talking through these eventually we'll get to some yellow ones which are new requests that were not in last year's Capital plan um what I'm looking for at this stage is if there's any particular concern desire do we want to um as a committee does the committee want to make this happen faster or is the okay with pushing this out okay so the first one is the greenhouse demolition with possible future replacement at ches high school Greenhouse has not been used um it's not ADA Compliant Rich cette did make sure that it was short up last year was it rich so because it is y it is starting to uh disintegrate um we don't I mean I'll speak for myself I don't see any particular um expediency about building a new greenhouse and certainly at at that particular site at this moment um and Rich do do we need that first 50,000 do we need to do that in year one Greenhouse won't fall down for a couple of years right right no it won't um it's that was earmarked for design for new Greenhouse but um alternatively it could also be utilized as a demolition uh funding for the existing and the only other thing I'll add is that you know the well I Mr eki may not know but we added a greenhouse pilot at humiston this past summer so we have a very small Greenhouse that is being used by culinary students at the high school being managed by a food service director the humiston transition students those are over the age of 18 are also using the greenhouse so um there are some grants available for green houses that were made available last year that's how we got the current one that we think will be available going forward but um this is not necessarily a high priority item at all Mr Rosenberg do you have a question yeah I just wanted Vin to clarify because from what I recall we I thought you were talking about the new one but we just got that through was it Connecticut grown Grant or something like that yes um it was going to say if there's a possibility of maybe going through that same process to assist with this financially somehow I think the answer is yes probably not going to be 750,00 worth of greenhouse um and I realized this is an educational component it's it's really not a building maintenance issue um and I could I could certainly speak to you know Jeff Solen marleene uh about you know is is there an educational desire for this or can we can we just park this out a couple of years and give ourselves some time well it clearly impacts the uh environment to science courses but yeah I would like to know how what's the frequency of usage you know prior to us um being put in this position yep I mean we we put it on the capital plan originally because we we needed to do something with the existing one and and by Rich Shoring up the the building it it does buy us time that was where this originally started so I'll talk to Jeff and and marleene about the educational component and then at the next meeting again we'll make a recommendation you know what whether to keep this and what year to place it in or if we do need time would the alternate solution be that we bust the students over to the new Greenhouse if it serves the same purpose too that's all yeah Mr White thank you um yeah as far as slow walking this that's probably where I am just thinking about school modernization I mean spending close to a million dollars I'm thinking is this is the million dollars just to clear it out or is it to build something new it would be to replace it with something new I'm probably not even at that site even so just the general you know what's going to happen with the high school and maybe 10 years is a big enough window for new construction but if we are looking at something in 10 years I'd just like to have a bit more of a discussion about the high school itself rather than just one small piece of it yeah if I mean from an educational perspective if if Jeff and marleene say there's a real need right now it's I'm not opposed to moving forward but I'm I'd like to get a better idea IDE of treasure High first got it um the next one is the school office reconfiguration I know that this was discussed last year this is at chesher high school the objective here was to reconfigure the the main office and the old main office to improve the functionality and actually move all the administrators into one area was the desire this was something that you know was recommended by Dr Gad the principal um and Dr Solen as well so all we did was we moved this it wasn't year two last year it's now part of year one unless it's moved um reason that the 50,000 is highlighted is because the the last year Rich was at 30,000 or do you remember what the number was yeah it was uh just just south of 40,000 yeah well I mean ultimately two two things I mean uh Professional Service uh costs have risen as with as with everything else uh the second is uh the scope is not clearly defined so there's a little bit of uh contingency in that number uh obviously uh those uh those the the professional Design Services are driven by scope the the cost is driven by the the the scope so we'll that as to be more clearly defined and that would be part of uh the design function okay Mrs Rosenberg yeah I think I expressed this last time Vinnie I'm not very convinced as to what the um justification of having administrators in one location back to security purposes I prefer to have oversight um of students in various locations so uh if you can convince me why we need to move all administrators without the expense of you know monitoring students I'd be happy to you know go along with it but I I I do remember that is what you said last year and um I I'll ask Dr Solen and and Dr Gad to weigh in on it for the next meeting thank you the next item is the maintenance garage um this again was in last year's Capital plan of a smaller number Rich you want to talk about that yeah this is uh we had 200,000 included last year but added um um we do need Renovations uh as staff is growing for uh internal offices uh just plain all interior Renovations uh I think that um that garage was built in uh 1990 so it's uh overdue for renovation uh including a bathroom renovation for the ground staff um in addition to that we want to do some site modifications that'll include um the installation of a weatherproof storage area to keep uh some of our equipment under under cover as well as winter salt and sand which we're currently doing by via a tarp so um we want to get a little bit more modern uh so we can increase our efficiencies in uh in dealing with that yeah and and this is certainly one that is that is due we have not put any money into that maintenance garage and it it's functional and very useful um and use extensively again it supports not only the high school you know it supports you know everything that we do across the district through that maintenance garage the the next one is the U Walkin freezer replacement at cheser high school this just moved this has been in planning for several years uh we do need to to make this investment the um only thing that I'll add here is we may get some funding um through the Food Service Budget on this but we still need to to request this 175,000 as part of our Capital plan so what I could do is I could keep moving if there's no questions is that all right the next one is this kitchen upgrade for cheser high school um this has been in our Capital plan probably for close to a decade the what we have right now is functional um but the kitchen is old we do have the um common area the the what they call the commons being used in addition to the the cafeteria to serve students you know the goal would be to improve the kitchen to expand the cafeteria not use the commons because of the traffic that um takes place as we're serving and moving food across the floor um you know I think this goes to to Mr White's point that you know do you do this in the scheme of of just doing this as a standalone or do you look at the high school as a whole so that is a significant number of 5.4 million um we've escalated that number a bit I'm not sure we've escalated it enough though well yeah we're figuring 3% a year so obviously the last three or four years it's been substantially more than that so we'd have to take a look at that again Mr White what budget does this come out of so I mean I know this is the capital budget but I'm just wondering you often mention that the the cafeteria budget the kitchen budget is separate from the $85 million school budget but do they they basically get so there's there's almost like you have a cafeteria budget a school operating budget two separate budgets when it comes to the capital budget they're aggregated into the same thing no the food service department if it's it's related to improvements that improv Food Service they can make a capital contribution basically from their operating budget they don't have a capital budget per se but food service is allowed to maintain a three-month reserve of based on um monthly sales so if we were to do a project and it's happened in the past where we've made improvements for example at dittles cafeteria the food service operating budget was able to make a supplemental contribution to get the project done okay but generally speaking I mean this is coming out of the the standard capital budget yes yes okay yeah I'm sorry I didn't mean to create any confusion there this is no it's fine I appr and because it's the emergency shelter do we get any money from the town for that or is that just all falling AB board it it I don't think we would get any specific spefic money because it serves as our emergency shelter um that doesn't mean there if that does not mean that we wouldn't get a school construction grant for this particular project we we would okay good on that as I said earlier I think you know not a tonight meeting but ultimately we'll move some dollars around we'll make some recommendations you know based on our discussion tonight so that as you look at the the plan next time around you'll see what falls into year one which is the important year because that's the only year that the council funds and then years two years two through five will spread that out accordingly the next item is the improvements for the athletic complex um which we had funding requested um last year um and Rich maybe give an update on where this stands right now because the council you know did approve 50,000 for planning money to do design work yeah the design contract was awarded to L SLR uh out of treasure I believe it was back in I'm going to say October of 23 so um they're in process of doing their due diligence we've met um we've met with them a few times we've also included uh the athletic director John Perino Mary Dr Gad and U and then John per Perino's key staff and trying to determine priority um and then you know obviously we're going to approach this as a multiphase project phase one being uh addressing the what I will call the Stadium complex uh multip follow-up phases would include improvements to baseball fields and subsequent practice fields um so we're currently in uh in in the early design of uh of that effort uh and hopefully we'll have uh some kind of presentation to make uh within the next few months and the only the only thing I'll add is um some of these improvements you know need to be made they'll they'll make the facility better they'll be aesthetically better the you know the stadium seating itself is inspected every year um you know it's been up a long time so it's it's not a safety concern but you know the investment that we make you know would be beneficial to that complex and it it is time well keep moving fire alarm control system at chesher high school this is just moving through the through the uh development through the capital budget phase you'll see that the 50,000 being requested is to um that's for design work correct Rich that is correct and then the actual replacement of the fire alarm control system is $1.1 million that's that is the estimate we're currently in the in the midst of replacing dods system um but the high school that that system is is certainly getting dated and it does need to be replaced any update on on that rich that I missed no that's uh pretty much sums it up the next one is the south parking lot reconfiguration storm water improvements um this was in the capital budget last year that the dollar amounts increased rich uh yeah that was based on uh we did uh we did us uh that was awarded to lauo um engineering uh they are in the process of finalizing uh the actual construction drawings uh and that'll be minus uh the underground survey in Geotech uh that we're not going to invest money in until we have a capital appropriation in place uh but that is uh that increase is based on a cost construction cost estimate that they provided us uh based on the design scope of work okay and I know there's some questions I just wanted to throw one more point out there I think when we uh spoke last year at the capital budget um that the loading dock that's at the back of cheser high school is is failing it's been shorted up right Rich was that last summer that you did that yeah there is uh we purchased Shoring uh for the loading dock to keep from uh you know collapsing I don't know I guess that's for lack of a better term yeah so that was the Shoring was installed it is it is uh not permanent Shoring uh it gets inspected every six months and then we also sealed the uh the the uh loading dock deck in order to prevent uh water migration so so far so good but ultimately that will need to be uh replaced okay thank you I'm not sure Mark did we lose Mark yeah looks like he's looks like he's coming back on there okay I see he looks Frozen on the screen yeah to me too Sam did you have a question or I could yeah I think you went first go ahead oh okay thank you um with regard to the fire alarm system the million dollars for the high school as I recall it last year or two years ago when we were talking about DOD it was urgent and you really wanted to move to get it done is that the same situation today and the question I'm I've got going on in my mind is that $50,000 I understand the planning needs to get done how long is it good for if it ended up getting kicked out a year or two is that $50,000 plan still good well yeah I mean ultimately the only thing that would change would be if there were uh you know fire code changes things of that nature that would that would uh Force you know change in the scope of work but I mean fire code has has been pretty static I'd say over the last 10 years so if uh if that money was expended uh to develop a design the design would be you know I would I would say it would be uh still a good construction design for you know five to 10 years say okay got it thank you I had the same question as Tim so we're pretty much in sync I was kind of concerned if it's Rich if this was a an immediate requirement to update and upgrade based on the you know fire codes and so forth well all the fire all the fire alarm systems districtwide are aging I believe the fire alarm system at the high school is is over 30 years old so um the problem the problem I mean we and we maintain fire alarms internally my staff is licensed to to do so the issue that we run into um is uh being able to get replacement components so it's all electronic you know printed circuit boards things of that nature that just you know disappear from inventory and are no longer available so that was the urgency to get DOD completed uh but the high school and doitt will soon follow yeah I think it might be you know beneficial for us to get ahead of this um again back to Safety and Security yeah and the thing I'll the thing I'll add to that too is the 1.1 million I mean that's you know that's uh that's what we call a a rough order of magnitude estimate and now the key word is rough so part of the design monies is to hire an engineering an engineering firm uh not only to to design the project but to also develop a construction cost estimate that is uh you know more in line uh with you know today's cost so that gets refined once the design is completed thanks Rich okay going back kind of the the next two items down uh the Synthetic Turf field replacement at 600,000 that was basically all that happened is we moved it for a year um and it's 600,000 you know we had initially budgeted 500,000 so we did want to adjust that upward again the turfield um Mark is in it's still in good shape we have a maintenance contract on it it gets uh gmax tested every year still performing well we've only had to you know add a couple of patches in a couple of areas that have worn out so we believe that we don't there there's no urgency to replace it it's still functioning well still drains great still gets lots of play so uh we just need to to earmark money to get that replaced I think we're in our 10th year um longer than that we put it's first first game on it was in 2011 so it's it's yeah it's performed very well we uh you know I was I was a small part of that the committee that put that thing together and we we selected a very good product and it's it's held up very well yeah now when we when we initially uh put that thing together we were supposed to be saving money in the athletic dep Department uh off of ticket sales do we have any information on if there is that if that fund went forward or yeah if there's money there there's about 50,000 that's in that turf field replacement fund uh we do report on that at the end of the year um the the other thing and this I don't have a handle on but um some of the organizations like booster and and grid iron are um you know supposedly setting some funding aside for eventual replacement and providing assistance when that occurs and if that occurs then that would reduce you know the cost that you see here in the capital budget y next item is the steam board Oiler replacement and this is a multi-art explanation Rich wow okay buckle your seat bels all right I'm GNA move the page because we we know that this a dark green highlight indicates that 50,000 was allocated for design work to begin to modernize the Schools main boilers but you see there's a whole bunch of yellow these are new items that I'm going to have Rich explain so I mean there's a lot of there's a lot of overlap here so uh what we're trying to do um is trying to allocate uh or at least request an additional 50,000 for a total of 100,000 for uh professional Design Services so that 100,000 would cover a whole slew of um of um design requests that we would be looking at in order to gain uh energy efficiencies in the High School uh right now the front actually probably 75% of the high school is heated from uh three 11 section steam boilers um which virtually constantly have to run 247 in order to maintain uh the head of steam we also have uh uh steam domestic water boiler set so that's a total of four boiler sets um that need to run almost consistently because it's uh this is the nature of a steam uh steam boiler um in order to maintain the head of steam it constantly has to fire hot water is much more efficient because now you're controlling water temperature versus creating a head of steam so our our overall plan is to you know to solicit a design a professional design service that will come in perform the due diligence and analyze our system in place the steam footprint I'll call it uh extends from the front of the high school to the rear of the high school it covers a variety of different types of equipment uh from rooftop units to heat exchangers that are inside the mechanical tunnel to heat exchangers inside a uh mechanical rooms so what we're looking to do in a phase one component is to reduce that Steam circuit footprint um from a design perspective have them come up with the scope Define the impact and then uh try to convert at least the domestic hot water side and a portion of the heat to uh gas fired condensing boiler so we eliminate a good portion of the steam circuit install a condensing boiler to pick up the hot water side that in itself is a pretty significant energy saver the second phase of that um would be to renovate the remaining two steam boilers and keep a much smaller footprint um in place uh you know to to maintain uh heat in the in the balance of the of the footprint the alternative to doing that is to eliminate the steam system Al together which would be a substantially higher cost so um my department our trades folks and our HVAC uh trades people came up with an idea that we could potentially do this in a couple phases reduce the steam uh circuit footprint substantially and uh and get some savings out of that um so that that's kind of a a quick background on that the utility tunnel Renovations uh would be to you know to re you know reconfigure and replace all the mechanical circuits which are are well beyond the intended lifestyle most of the utility tunnels uh at the high school are Circa 1956 so you can imagine the condition of the steam piping domestic water piping and even sanitary circuits uh we constantly uh if not weekly we're we're in those mechanical terminals performing repairs and Replacements um which create you know indoor air quality issues or have the potential to create indoor air quality issues so we're very diligent on staying focused on that but ultimately uh steel piping only last so long and I think SE almost 70 years is uh long enough so all of that needs to be replaced in the long run so a lot of that would overlap into these different phases but we just put in the utility tunnel renovation uh or at least that block of funding in there uh to help you know install new steam distribution new domestic water distribution new sanitary lines improve the ventilation of the tunnel add tunnel monitoring service and then uh partition it in a more robust fashion so we can have better control um the only thing that I'll add to that is some of the some of the larger dollars of 900,000 and 800,000 we'll probably be able to shift that out you know one year each um so really the request for this year is going to come down to you know adding some uh $50,000 of additional design money this makes a ton of sense that to find a solution you know you don't install Steam anymore these days um and sooner or later those boilers need to be replaced anyway so we we should look at a much more um modern alternatives to the steam all right so we we'll make some adjustments there go ahead Rich yeah and I mean ultimately again these are just placeholders as far as the dollars amount these are just you know rough order magnitude estimates that we're making uh based on you know just what we know ultimately when we do get a formal uh design or a for formal solution in place you know we would we would do uh a construction cost estimate and then get a get a a real number or a more accurate number the next line item is uh replace rtu 1G 2G 3G does serve the auditorium and two of those uh two of those uh rooftop units actually utilize uh steam uh for heating so uh again those units are are uh you know have are long past their intended life cycle and then ultimately trying to deal with a steam uh coil if anybody has ever had that experience is a little difficult and very difficult to control so we always have trouble with uh maintaining environmental temperatures um our intent would be to replace those with conventional rooftop units capable of full DX cooling for air conditioning and natural gas heating which eliminate would eliminate the uh the again eliminate the steam circuit alt together Mr White thank you um yeah Ju Just backing up probably going through all this stuff just reiterating the point about sorry uh you know School modernization in general and also we're going to be spending a bunch of money on new Energy Systems can we can we get uh like somebody as a sounding board about the life cycle costs of gas fired versus more renewable stuff I mean just curious about G getting some idea on that yeah well toine renewable we're talking about heat Gio well yeah well sure okay that's the potential I mean we'd have to we'd have to solicit an engineering firm to do uh our heat load calc our AC calculation and then uh design a system uh that would meet that load and then uh do a cost estimate yeah I mean the truth is is you're I think you were asking for 50,000 you said it went up to 100,000 I don't know what these I don't know what these uh designs or calculations would cost I'm not sure if it's realistic to even just have a you know a a 20-minute conversation with somebody about it what's the general Ballpark and again it also is backstopped by school modernization but I think that should be part of the conversation rather than just simply going to new gas fired systems as an improvement to steam systems I think we should at least have that as part of the conversation that's all stop it M Rosenberg yeah sorry um so we we had a nice tour last time I believe was it a d little rich in their boiler room that yeah I'm assuming is going to be the same process here if we move forward with this but I kind of just want to back up a little bit didn't we have an issue last year or maybe a year ago we died spoiler and we were able to replace it or while the other one got fixed I mean is this again back to the sense of urgency of this um yeah I mean you are you referring to the request reement to replace the Park Street boilers at DOD yeah yeah yeah I mean ultimately those DOD Dodge boilers were suffering from a Cascade failure issue uh that was caused environmentally because the Boiler Room location was uh you know close to the water table and then uh you know water mitigation 2005 um 2005 or 2006 but the balance of it are uh you know 25 plus years um and then again it's in an environment that's not conducive to uh you know it's steam it's very aggressive so it's not like a hot water syiem like do is um the other is the other issue at the high school is not so much that the boilers are in Fair shape it's the condition of the actual distribution Circuit of the of the Steam and then the condensate return you know circuits as well um they're just they're you know 60 70 year old piping so you know if we have to spend uh an appreciable amount of money to get that replaced or that upgraded um it's probably makes more sense to invest in changing you know the systems that are currently steamed to hot water so that's kind of what drove us to look at this a little differently as far as uh eliminating the steam system I don't know if that makes any sense but no it did I just kind of based on what Tim's saying we I'd like to see a bit more of looking at Alternatives can you hear me Mark your mic is breaking up on us a little bit I'm gonna try to shut my camera off see if that's better um no nope okay all right to be continued yeah I mean certainly oh no one you're muted Mark can you hear me yeah okay yeah you're good Rich it's just been yeah I mean well I don't have a problem we could certainly take a look at you know what uh all the the other options are um I could certainly tell you I mean short of you know something like what you're talking about Tim would make sense especially in new construction of a new high school um short of that it would be a pretty substantial cost to convert uh that front end of the school to geothermal but what yeah it doesn't hurt to ask or to look at it yeah no the the other thing that just crossed my mind is I mean one piece of Geo is the the internal piping but then also the wells yeah yeah if regardless if we did new if we did anything change to the footprint of the high school the wells could stay intact so anyway just a thought depending where you located them yeah absolutely yeah yeah yeah yeah I'm gonna just throw one one thought out here which actually is an agenda item anyway and that is you know the when we engaged with energia to take a look at all our current capital projects um and see are there some Energy savings that will help offset the cost of these projects um you know my the intent is to take last year's Capital plan and any additions to this year's plan and have them put that through the same kind of highle review that you know doesn't make sense to uh make some energy Investments that will help offset the cost of these Capital items so you know geothermal window replacements you know those high dollar cost items don't necessarily have good paybacks but we already have energy engaged so that is one place that we can go to with this particular question thank you it's a great idea thank you all right the next few items these are all just items that are relatively small they've moved up in the new capital budget year I don't think we need to spend much time on these tonight I'm I'm kind of sensitive to everybody's time this evening um so we could spend more time on them at the next meeting but I did want to highlight a couple of more items that are are new um these the three yellow highlights that you see on this upper portion of the screen those actually rich just talk through those for a second because it's really not new the 150,000 for roof ladder replacement well these another year right these are just ads so what's in yellow are ads so you know Code Compliance for roof laders so by the time you know we get through all of them you know that 150,000 for year three uh is is just you know padding to to take care of what we weren't able to get in previous years similar with DDC um you know 40% of the high school Al actually now that numbers might be 35% um we continuously pick away at removing the pneumatic side of of uh HVAC controls at the high school and then obviously as we're upgrading rooftop units and Air Handlers we're also upgrading the direct digital controls to them so there's a cost associated with that and then laboratory improvements I just put an additional half a million in year five uh because that will the 400 400 500 there the I think it's uh you know 1.3 million uh will not be enough to cover um Renovations of uh the the the major bathrooms at the high school and uh and DOD so that was just uh added uh in year five okay and Mark um the laboratory improvements you know we've been hitting each school you know over the years with a you know anywhere from 250 to 500,000 a year doitt is now doitt is fully completed Rich uh all the multi fixture bathrooms are 100% uh what's remaining are like the kindergarten and first grade um you know single stalls I'll call them uh so we're slowly picking away at at those uh but that does come out of this funding and so the next after D's done high school and yeah high school and DOD both of those are in h dire need of uh replacement and we need to get designs uh underway for both of those yeah okay then um the next yellow one is the stor more to management improvements Rich can you just yeah I mean this uh I just added this line item uh you know we've noticed in the you know obviously uh with the very wet season that 20 thou 2023 we've had and now looks like we'll continue to 2024 uh we have uh we do have storm water management issues uh specifically at dittle and the high school so um this funding would cover basically catch Bas and replacement catch Bas and cover replacement and then try to make some improvements to storm water impoundment uh primarily dry Wells and the like so um these are things that uh we need to uh to stay on top of and and address yeah judging on just the last you know few weeks here we've had an Monumental amount of rain so we want to make sure that these systems can keep up all right and then I'm going to keep moving because these were just additions the um last one I wanted to talk about tonight which is the Highland Courtyard restoration which is that's a new project as well right yeah we we're putting that in uh the court the Courtyard at Highland um is the same age as the building um there is a storm water management system uh in the uh in uh you know as far as uh yard drains and things of that nature but after uh you know 50 years of uh being in place the concrete slabs uh themselves have been uh slowly uh you know sinking if you will so now we have a condition like tomorrow morning the Courtyard at uh Courtyard at Highland despite the yard drains will be a little miniature lake so I mean it just needs to be updated and upgraded um that number is just again a rough order magnitude estimate we would need to take a look to see if uh we were we'd be looking at actually doing a full Demolition and repouring or minimizing the amount of slap concrete slab we have in the courtyard uh to to increase permeable surface or if we have an option of hydraulically jacking um those slabs back into a a more suitable position so that's not that would require further investigation but at least uh we place it here so that it's on the radar thanks Rich so just looking quickly along the bottom here so including these new items um the 5year total is 53 m255 th000 what's in year one right now is 15, excuse me 15, 320,000 and you could see that there's nothing that's in year five yet so based on tonight's discussion and some other time rich and I will spend we'll move some dollars around I don't think that $15.3 million is realistic for for a year one year one request and I know we have some opportunities to you know to get that number to something that's probably more reasonable um which we will do and and make recommendations um for the next meeting so Mr Rosenberg was asking uh Howland School 1972 I I have it at 7 71 I believe it was dedicated okay yeah so it's 52 years old um actually you know held up pretty well but it's not a new building even though we we typically do to it is at our newest school yeah I mean it's it is it is in it is in good shape the building I mean obviously we need a we need a roof you know an updated roof you know windows window walls need to be replaced but you know the bones of the school are in in good shape the slab is in good shape um you know that's something that I look at you know to to see if they're settling or heaving and everything is certainly when they did the uh structural uh design and construction of that school they did it right so Mr White oh thank you uh with regard to Highland 1971 is that the original footprint or did it get expanded at all since the original that is the original footprint okay thank and I think that was the only thing that was added was the um uh the mobile classrooms in the rear of the facility sure sure sure okay thank you and one other thing just in general with regard to school modernization I I don't know if I've ever said this but I think it's important just to point out I'm not looking for any sort of absolute certainty on anything it to me it's all about likelihoods and if we have a conversation and we're thinking it's likely the high school stays in place okay let's do stuff if it's likely it's something new well then let's then I'm gonna vote against it I'm not looking for any absolutes or any guarantees or anything 10 years out but directionally where are we headed and does it make sense to do something that's all legitimate point and just kind of along those lines you know Mark you'll notice that we don't have any requests in for Chapman you know or Darcy or anything substantive or for Norton because we know those buildings are coming offline not that we're neglecting those buildings of something that needs to get needs to get done we're going to do it but we're not requesting any substantive Capital Money the one big one though that is always a question mark is humiston um because a decision does need to make do we stay or do we go you know at that building as well so we'll we'll continue the dialogue and um we'll we'll come up with some recommendations for the next planning meeting to finalize the capital budget okay okay and then if we're done with that we just have one more quick update um real quick uh M Rosenberg would like to know from last conversation with school modernization I thought DOD was second in line for potential consideration but I believe we need to start reviewing the data from the last committee yeah that is uh that is a that that is a planning committee discussion that needs to be had you know when we completed the school building committee when they completed their recommendations the um conclusion was that phase one ultimately two new schools will be built but there was to be a phase two and phase three so that does need to be um a planning committee topic meeting topic in the future to make some recommendations on on how to go forward I know the planning committee in the past talked about is the structure that was followed for the first school modernization committee that was joint effort from the board and the Town Council and the Town Council appointed a school modernization committee is is that the mechanism to do phase two okay so we can add that to a future agenda okay um moving on update on energia and energy performance contract okay so this is very quick and Mark I'll give you a little bit of background um in about nine years ago we did work with a company called amesco um and ECG engineering where the town invested about $10.2 million to make infrastructure upgrades to its buildings things like Highland which was all heated by electricity that was replaced with rooftop natural gas for units the back of chesher high school which was also electric heat that was um changed over into natural gas you know fired units as well we made LED lighting improvements across the district classrooms um on the town side about two million of the 10.2 million was used to make improvements that whole project uh made these $10.2 million in infrastructure improvements but it was partially repaid by Energy savings from for example at Highland no longer paying to heat it electrically so that contract is a 15-year contract we are looking the planning committee about I guess eight months ago now looked at whether or not we can do a new energy performance contract making some improvements to our schools that include energy enhancements to help offset the cost of the capital investment we were looking specifically at doitt can we take the major projects that we need to get done at dittle which are to add air conditioning to replace its windows and to replace the roof and when we replace the roof as an example if we add solar to those roof to that roof does the Energy savings help offset the investment that's required to make the the infrastructure improvements so we engage with energia on a no cost basis to do a review look at our Capital plan look at what we're expending for electricity natural gas oil and is there a new contract that can that we can enter into that um makes it financially more reasonable than making straight out Investments and bonding for these long-term projects so at this point energia has received the information they needed from the schools to do that review um and most recently they received the information they needed from the town they're working through in the background on the details and we expect to hear from them within the next few weeks on initial recommendations and whether or not there is a viable contract that we can enter into so that's the update on that okay Mr White yeah just um Vin You' mentioned it's done on a no cost basis so the initial review is no cost um if we go forward with an energy performance contract and it wouldn't be with energy energia would do an RFP to find a energy performance company to make the infrastructure improvements by going through that process if we meaning the board and the town decide that we do want to go forward with a contract the cost that eneria would be paid would be included in the price of that contract we would not pay it Direct ly and that contract would work similar to um how we structured it um in the current contract we're we're in $10.2 Million worth of energy Improvement and infrastructure improvements gets paid over a 15-year period at the rate of $600,000 per year and most excuse me and that $600,000 cost per year is offset by Energy savings and that's just that's just how their business model Works they don't every project they look into they're doing an investment grade audit which costs them real money real time they're not guaranteed anything but they know that these things tend to be tend to work well so often it's just part of their business model and those are just some throwaway projects but they end up making money on the second half of the project which is going forward with it happen correct yeah so this maybe this I know this sounds a little bit nebulous but when the energy performance when energia comes back and says here's the work that can be done this is what the Energy savings is going to be this is what a contract would look like and what the repayment terms would be so it'll make a lot more sense when we have all the details and I know with the uh prior planning committee members I had shared what the financials were for the first contract you know I I will send that circulate that to everybody again so Mark can see it and um understand what the first one looked like I don't think this this is my personal opinion I don't think the second one would be as attractive financially but certainly some Energy savings could offset the cost of these infrastructure improvements which would put us ahead of where we were we went through traditional Bond financing to make and the uh infrastructure improvements any other questions not for me I'm good I'm good um do I make a motion to adjourn did we do that I make a motion to adjourn second all in favor we are adjourned great

if there's nothing further we have a motion to adjourn this meeting have a motion from Chuck a second from Diana all in favor of adjourning hi all right well thank you very much thank you Jennifer thank you so much appreciate it bye bye bye

tonight Tuesday January 9th 2024 I will call this meeting to order and ask Miss Wilson for a roll call Miss Wilson Mr Chad Thompson here Miss Lori wood here Miss Rhonda pige here M Sheila ug jetti here miss Jill humph here Madame President Obama board members are present you have a quorum thank you very much that will take us to agenda number two nominations and election of 2024 board officers we will I'll begin by describing what the board president does and then I will call for nominations three times and then we'll vote so let me begin with the board president according to policy bdb the duties of the president of the board shall be as follows preside over all meetings and conduct meetings in accordance with Arizona law and policies of the district consult with the superintendent and on behalf of the governing board as a whole approve items to be placed on the agenda for each meeting encourage and maintain orderly and Democratic participation keep all discussions factual and on the subject at hand allow for full and complete exploration of each item of business and then in the absence of the president of the board the clerk shall preside over the meeting temporarily and perform the functions of the president in the absence of the president and clerk the superintendent will recommend the board members select a temporary president okay so at this time I will call for nominations for board president for 2024 I would like to nominate Miss Sheila eetti I will make a second call for nominations are there any other nominations I'll make a third call seeing no other nominations I will take a vote all those in favor of voting for Mrs Sheila eetti as board president please say I I I any opposed please say nay thank you can I take over now you take over all right thank you you and before I I take over I would like to say a few words about Mrs wood if I can um and I think it's an agenda item because she is has been the board president thank you for your two years of service um we've been blessed with your leadership and your um sense of empathy and compassion and love for our school district and for our community and for our our faculty and staff and our Administration so thank you Lori thank you a second that oh thank you any all those in favor okay the second nomination will be for board Clerk and the board clerk um let me the duties of the board clerk shall be as follows the clerk of the governing board shall perform the following duties unless the board delegates them to an employee keep a record of the proceedings of the board in accordance with Arizona law and policies of the district review an itemized account of the receipts and expenditures of school monies also known as vouchers and discharge other duties as prescribed by the board um I I'm going to nomin or I'm going to call for three nominations for board clerk for the 2024 school year um first nomination do I hear I submit my name Jill humph for clerk okay thank you Jill so Mrs Jill humph for clerk second nomination I would like to submit Chad Thompson thank you is there a third nomination hearing none I'll call for the vote um first of all for Miss Mr JY yes sorry do we have them pitch themselves no oh okay no sorry I don't know that there we've ever done that before I don't know that would be I don't think yeah okay um I'll call for the vote for Mrs Jill humph all those in favor please signify by saying I I I'm sorry I I vote for myself uh and opposed Nay Nay Nay okay uh then all for Mr Tad Thompson all those in favor please signify by saying I I I opposed nay okay all right so Mr Thompson thank [Music] you all right so we will now go to the um internal organizational items for the times of the meetings and Dr mcord do you want to discuss any of [Music] that yes thank you Madame President governing board members uh for times of meetings generally we meet on the is it the second or 1 and third third or I'm even the wrong day Tuesdays at um 6:00 those seem to be working I don't know this obviously is up to you guys uh if you want to change something but those have been our regular times we also meet monthly uh for policy meetings at uh 11:30 in the morning so those are some of the regular times for our meeting any discussion about the times I move that we continue the times that we currently have is there a second second okay thank you very much for the for the um Motion in the second all those in favor of continuing the times of the meetings as we've done them in the past please signify by saying I I I opposed okay so uh 5 Z the times will stay the same which are usually the first and third Tuesdays of the month and then the second is is uh the policy meeting during the day but then that can be changed because of holidays and such correct okay um review and approval of Rules of Order if I can remember correctly we've just basically done the Roberts Rules of Order they're similar if you'd like me to read through them real quick the governing board prescribes rules for its meetings as follows this is policy bed um uh it shall hold a regular meeting at least once each month during the regular school Year and may hold other meetings as often as called uh each action item shall require a motion all motions shall require seconding this is letter C the governing board president may make or second motions and may vote on all motions d a motion to adjourn is in order at any time such a motion shall require second and majority vote no discussion is in order e a motion to table is in order at any time such a motion requires a second and is limited to being considered only once on any given agenda item no discussion is in order F Rules of Order may be subject to suspension only upon a majority vote of the members of the governing board present at a meeting and G the governing board president May recess the meeting without a vote of the governing board in order to maintain the Quorum and governing board meeting Rules of Order that's it all right thank you Dr mcord is there any discussion or comments I move that we accept the U current um Rules of Order thank you Mrs humre is there a second I'll second it so uh it's been moved and seconded that we uh continue to go by policy be DD The Rules of Order um all those in favor please signify by saying I I I opposed hearing none it's been um approved 5 to Z Dr Moore do you do you have a copy of the various committees so I I do you have an extra one okay thank you do you want to go first and hand it to me all right um the next agenda item is board appointments to various committees um this is done every year because we have different committees that are assigned by the board and I'm going to turn it over to Dr mcor to go over what they are oh thank you madam president govering board members currently uh uh we have I believe it looks like well I'll read through them the first one is policy committee and that is a committee of the whole all five board members uh second committee is enrollment management committee again that is committee of the whole all five board members next one is legislative representative currently that's Mr Chad Thompson uh next is alternative representative to the legislative uh branch and that is Mrs Jill humph uh town of council or town of Gilbert leaz on Mrs Ronda page uh city of Mesa liaison Mrs Lori wood Gilbert Education Foundation liaison Mrs Jill humpr Insurance trust representative Miss Sheil UG jetti and audit committee is Mrs Jill humph and those are committees okay thank you Dr mcord is there any um are there any questions about any of the of these by any of the board members about any of the duties or anything like that okay so let's just go ahead first and first one and two are already decided because they Committees of the whole third is legislative committee any volunteers or you want to keep it as it is Chad you've been doing that correct yeah I've been doing that um I know that last year Ronda wanted to do it but if you're wanting to do it I'm happy to do something else okay you okay with it you I'd rather okay sorry fine I'd rather stick with the town of Gilbert or move on to something different um how about alternative you want to continue Al I would like to at least stay the alternative if uh Mr Thompson's going to be the legislative representative because I do think it's important to have our vote at asba which I did in December all right any anybody any other discussion about that town of gilbertt the aison currently it's Rhonda Rhonda if nobody else wants it I'll keep it but I'm more than happy to jump over to something else um I I am happy to stay with the Gilbert Education Foundation I really enjoy that work but um I'm I do feel like we should change around a little bit every year so that we all get a taste of the different um aspects of the district and the things that are going on so um I don't know if you want to trade Rhonda or stay where you are yeah that's fine okay I can do GAA GF G what is that G Gilbert Education Foundation so I'll take the town of um Gilbert and then you'll take the anybody else want the Gilbert Education Foundation are you dying to do that anybody so you're okay with it Rhonda okay yeah so Lori are you still city of Mesa okay okay yeah I would be happy to do that if I could and I'd like to continue as the insurance trust representative because we're still in the process of getting that committee off the ground the and audit I'm happy to continue with that it's not a very big um commitment but if someone else wants to take that there will anybody else interested in that one I'm I'm happy to do it okay so we're okay with all of those everybody all right so do I hear a motion that we will continue with the Committees legislative representative Mr Thompson alternative representative Mrs humph town of Gilbert um Mrs humph city of Mesa Mrs wood Gilbert Education Foundation um Mrs Page Insurance trust rep myself and then audit committee Mrs humph do I hear a motion so moved thank you Mrs humph a second second thank you Mr Thompson so it's been moved and seconded that we continue with the committees as I just read all those in favor please signify by saying I I I opposed okay 5 Z so that concludes the um special organizational meeting and we'll move on to 5.01 calling to order the brief board business meeting for January 9th 2024 um we'll start once again with the roll call Mrs Mrs Wilson I'm sorry would you please do the roll call Miss Lori wood here Miss Sheila ug jetti here miss Jill humph here miss Ronda pige here Mr Chad Thompson here Madame President all board members are present you have a quorum thank you Mrs Wilson um we'll move now to the consent agenda items for tonight do I hear a motion I'd like to move that we approve the consent agenda items with the um the exception with the exception of 6.08 is that the right one staff travel oh no9 6.09 staff thank you 6.09 staff travel um so that we can either discuss tonight or at a later date as a board okay uh do I hear a second to that um motion I'll second thank you very much Mrs wood so it's been moved and seconded that we uh approve the consent agenda items with the exception of 6.09 which will take off for discussion all those in favor please signify by saying I I I I opposed okay so hearing none we'll move on to it has been approved and we'll move on to 6.09 staff travel and I guess we need an a a motion to approve it and then we'll discuss so do I hear a motion to approve 6.09 well since Mr Thompson removed it to discuss he should probably make that motion so moved thank you Mr Thompson do I hear a second second thank you Mrs hrey so it's been moved and seconded that we um staff travel be approved but we need a discussion Mr Thompson so thank you very much in in looking through the staff travel um there were some things in regards to this uh request that concerned me um and I just wanted to bring it to the attention of the board and have an opportunity to discuss it because I think this is not only specific to this staff travel request but I think um could be relative to or um could relate to uh other staff travel upcoming staff travel requests uh and my concern is that the uh the provider of the conference the the group putting on the conference um is there there are some things that are included in the conference that in my opinion have nothing to do with physical education this conference is um a conference focused on physical education but this seems this conference specifically seems to focus on other things that excuse me Mr Thompson since we don't have a copy of that in front of us can you read us the item so we know which one you're discussing I was just going to ask if we can I'm not sure yeah could you could you read it this is um this is for a teacher at Highland Junior High uh physical education teacher it is in Cleveland Ohio and the conference is shape America 2024 National Convention and Expo uh it's March 12th through the 16th which I believe is our spring break uh the purpose will be learning best practices for health and physical education get hands-on experience and gain valuable insights from experienced teachers cost is $1,200 being paid through the uh instructional Improvement funds and I'm sorry but I don't remember what shape stands for I know it's an acronym for good question something that relates to physical education yeah something P Society of health and physical yeah Educators okay thank you okay so the the first thing that caught my eye is that this is a physical education conference but on the website for shape America of shap america.org it on the splash page it lists the top five reasons to attend and only two of those have to do with physical education three of them have to do with um social and emotional um aspects uh I can read these one is gain best practices for integrating social and emotional learning and Trauma informed instruction uh the third one is Implement an inclusive whole child Approach at your school and the the third instance is uh more ways to foster thank you more ways to foster equity and inclusion within your classroom and school community and my concern with these is that and we're seeing this across the board almost almost across the board in any of these conferences that we are that these that these conferences are encouraging and teaching teachers PE staff anybody that goes to be more um sort of uh what's the term I used um amateur armchair psychologists and this one in particular the reason that it caught my attention is because I thought oh PE physical education that's you know getting out that's being active but now we're focusing this conference is focusing so much on the social emotional learning the the diversity equity and inclusion things that things that in my opinion teachers in general should avoid um because these are issues that are should be should be reserved for licensed uh licensed psychologists licensed psychiatrists and we're asking our teachers to um or or we're I guess we these conferences are encouraging and teaching our teachers how to be these these amateur arm armchair psychologists and so I I went through the website and just to look at some of the offerings some of the classes that are offered um to see because I thought maybe you know maybe those are just buzzwords that they put on their splash page to um you know for one reason or another um and so I went through the the the out the break out sessions um and I just highlighted a few of these um but some of them include um embracing and ensuring inclusive practices Parts one and two um Beyond rainbows and pronouns teaching about gender identity in Elementary School uh there's a coffee talk session about uh bipo which is what does it mean is it okay to use um day one and day two uh for those that aren't familiar bipo is a um an acronym that is commonly used for um indigenous and people of uh indigenous people and people of color um some other offerings here are uh the impact of social media on advocacy and mental health uh day one and day two incorporating social emotional learning strategies into your physical education class uh Coffee Talk Equity diversity and is equity diversity and inclusion a good thing uh is equity diversion and incl diversity and inclusion sorry is the equity diversity and inclusion conversation still going strong um cultivating equity in nutrition education cultivating equity in physical educ education uh gender diverse PE programs uh hey you can't say that language that promotes equity and inclusivity uh and then there were um a number of uh references to uh specific um resources used by those putting on these breakout sessions and some of those are um developing and valid and development and validation of the emotional problem measurement scale um development of social emotional learning survey instrument and after school settings um there's one here the one uh after school physical activity program social and emotional learning of children and in there there's a description and part of the description says pre- and postmeasures of preschool and Elementary children's social emotional competencies uh let's see some other ones increasing children's social emotional learning through cspap aligned interventions investigation of social emotional learning and execution function in High School PE uh and those are just a few of the examples that I found and so uh again my main concern is that and I want to make it clear that there is I have no reason to think or believe that any teacher that we send to any conference would would go for the intent or bring back methods and practices that would that would not be conducive to um helping our kids our students Excel academically um my my apprehension is that these uh these conferences are becoming more and more focused on teaching Educators to become these these unlicensed armchair psychologist and I think that that is uh I think that's going to um be to the detriment of our students and our families and I also think it opens us up to litigation and um and financial trouble if some some instructor at one of our schools tries to or or or or [Music] try tries to help but does so inappropriately uh because they're not licensed um and and there's some negative result uh some some negative result that that stems from that and that's going to be somebody's going to look at us and say why are your teachers or why are your especially here why are PE teachers doing this why aren't they just teaching our kids and so that's my concern um I think there is uh a I think we're we're seeing this more and more we have been seeing it more and more um and I I don't think I I don't know if there's any the only thing that I can think of that we can do to um encourage the the the folks and the organizations that put on these conferences to stick to academics to stick to physical education is to not support them with our dollars when they're doing things that are going to put us and our students at risk and so that's what I wanted to bring before the board tonight I have a question for you not having it in front of us are there other um choices of of classes to take other than what you just brought up there are are there plenty of others there are yeah and that's and that that's a great point and I trust that um the Tony what's his last name I'm sorry she Tony Chilton Tony CH Tony Chilton yes trust that they're going to choose the the breakout sessions in the coures that they feel are going to best um help them in their interaction with uh through PE with the kids and when um when they go and teach uh other our other PE teach come back and share with other PE teachers what they learned but again it it just seems like this this um this Push by these organizations to is going is is being weaved into every everything that's going on at these conferences and so even if there are sessions breakout sessions and keynote speakers and other speakers that are talking about seemingly you know very appropriate things for our kids in regards to PE my fear is that this this this push to to to to make our teachers more psychologist than teacher is going to be is going to permeate through everything going on at these conferences any other I have something I'd like to say but I'll let you go ahead um Mr Thompson first off when we have large organizations we're not going to agree with everything in a large organization we can pick and choose the things that will be beneficial to us I attend asba conferences I do not agree with everything that happens or goes on in asba conference but I can certainly pick and choose many many helpful things for myself I was uh very grateful that a few years ago um one of our PE teachers and invited me to attend a um I think it was a similar conference shaped conference in Phoenix for just a day they were allowing administrator um administrators and board members to attend and I really thought it was a very exciting conference um some of our teachers were presenting they were presenting about things like team building and using games to help the students learn to work together um some people might categorize that as social emotional learning I think it's a good thing for students to learn how to work together when they're in a large group of diverse students so um also when you talk about Equity um diversity and inclusion some people see that as a negative label I myself see Equity is saying that we are going to meet the needs of every student in our district no matter where they are what they need we will try to provide so that everyone gets a great outcome I see diversity as the fact that I I grew up in the 60s and 70s in Utah pretty much everybody looked like me on my entire street we have a very much more diverse um population especially here in Arizona because we live close to the Border we have a mix of culture cultures and languages and people and so learning to deal with those differences and addressing those in a positive way that if a if a student say one of our students is a Native American that they can come here to our district and feel proud of the culture that they come from if they are a black student they can come here to our district and feel proud of the culture that they have same with any other student a white student or a his Hispanic student or a student just any any religion family style um cultural style that we value that child for who they are so I don't I don't see diversity as a negative word I see it as a positive I I know these words have been sort of bandied about and uh when we talk about inclusiveness I think of it as the word belonging we want people to feel like they belong in our community that they are a part of our community and so I trust that this teacher whom I know is a very experienced PE teacher and has done a lot of great things can select the conference that helps her um to to further her craft and her expertise as a teacher and I very much trust that no teacher wants to be an arm armchair psychologist that's not what they want to do they do not want to take over the role of parents they want to be there as a support and a help to that family in raising their children and in giving their children the best education possible but we have children coming and when we talk about trauma informed we have children coming to school that may need need additional ways of learning or a ways of of learning to deal with the students around them I mean you know if you're in a class of 25 to 30 kids there's a lot of learning to deal with other people that has to go on for there to be a positive learning environment so um well I can see that some of these might be very concerning to you I trust that that teacher will make good decisions and choose the things that she knows will benefit our district and again when we have large organizations coming and putting together a conference we're going to have a variety of viewpoints represented and we can choose the things that work the best for us that's my thoughts I appreciate that thank you any other I was thinking about it I I am appreciative of staff that is willing to go um receive more training and to try and gather new ideas to hone in their craft and to bring it back I am I do have some concerns with some of the classes that are listed and the I do know social emotional learning is part of every learning no matter what but I do have concerns with some of the focus on on some of these classes as well so again I think it is becoming an interesting an interesting thing that we see more and more of as we're as we're dealing with this so I appreciate you bringing it up and letting us have a chance to look at it you i' I'd like to just say that having been to a lot of conferences Through The Years um there have been numerous ones where I have philosophically not agreed with something that was on you know class that was presented in terms of of the a teaching strategy or whatever and I just didn't go um and I think that's you know I think we need to be able to say to our teach we're not going to be able to control that and I think that we should trust that our teachers are going to do the very best that they can uh I think we're if we start down this road there's not going to be any place anybody can go and you know I think that we have we teachers that teach in Gilbert understand what our community is like and are respectful of it so I don't have an issue with it any any other okay so I believe the the the motion was to approve it I is that the motion you made Mr Thompson okay and and I also agree that was a good discussion so the motion was to approve this 6.09 staff travel all those in favor please signify by saying I I I opposed so 5 Z vote it is has been approved and we now go to the adjournment do I hear a motion to adjourn I move to adjourn thank you Mrs humre a second second okay Mrs wood thank you so it's been moved and seconded that we adjourn all those in favor please signify by saying I I I I I don't think there's anybody opposed thank you very [Music] much

to 9:00 p.m. you can actually set a custom schedule here and be able to do that remotely you don't have to go unlock the door for the local basketball team or volleyball team you can actually set this schedule up from the comfort of your own home lastly just to show you um oh actually you also have the ability to set up lockdowns this is going to be really important for you guys at schools in the event of an emergency or worst case scenario you'll be able to set this up and you can determine what buildings are locked down who can activate this lockdown who can release this lockdown and who's able to unlock these doors another thing that we can do is be alerted on these specific event so I'm going to jump back in here and I'm going to go to all these different events so you see unlock attempts access granted access rejected my favorite that really really shows off the integration with our cameras is tailgating so what's tailgating it's when Aaron buzzes in and lets his buddy dererk in behind him but nobody here knows who Derek is it's going to say Aaron heyen tailgating detective he badged in but you know he let somebody else in with him it'll also let you know when the door is wide open if a student were to leave a rock maybe leave a door propped it'll let you know doors held open it'll send those immediate alerts to the respected personnel and you can fully customize who gets alerted whether it's your sro's secretaries principles assistant principles fully up to you guys extremely customizable lastly we have our guest and visitor management system and intercom system what that will look like is somebody buzzing into your facility it will then be a two-way talk down from me to the person outside basically hey what do you want or it's somebody familiar oh I know them let me just buzz them it super easy super simple and with our guest and visitor management you also have the ability to use local and National most Wanted list local and national sex offender list as well as interpool I don't think any Canadians are going to come down here and cause Havoc but we do the necessary precautions to have that um just as an example here for our guest and visitor management this is what it would look like if you've ever seen an iPad at a hospital or even a school it's more than likely hours and you can have unlimited amount of guest types uh really be able to audit EXA L who's coming in and out and you can actually customize the questionnaires it could be a field trip it could be a substitute teacher um you have the ability to really make it your own and I'll be there each and every step of the way I'm really big on Customer Support verata also has 247 support at all times in the event that you do ever go through something it's all inhouse 95% of all issues are actually solved remotely through this live chat if we can't solve that issue every single product that me Aaron and dererk SP out is under a 10-year product warranty so we're not going to revisit the security conversation with school board for 10 years from now each and every product that we have is locked in for 10 years and that pretty much sums up all I have on verata I really appreciate you guys listening allowing me to talk talk about our company if you guys have any questions or if you guys would like to add a couple things um yeah I'll add just a few things um one of the other cool features uh was on the cameras we can do the same thing as we can do faces with people we can do license plates and things like that so if we had somebody with a particular bin or or not B but a particular license PL number that we didn't want uh on campus that we could run that through there and get alerts on that as well and then um I brought Derek from intersect and so verata doesn't sell uh direct to customers uh they have uh they sell to a third party and then we buy it from them so we have partnered with intersect to to get the bid for this this uh particular product so uh I had dere contend as well but um one of the other cool features uh that I don't think we showed was right now we have the Raptor system I don't know if you guys have seen that at our buildings but that's where we get the person's a driver's license they dip it and it checks us against it checks our patrons against the sex offenders database but one of the nice features that this offers it offers like he said it offers the sex offenders database but it also offers a small background check which I think is is a step up from what we currently have and so these products these four products that we're looking to replace are the cameras for all the cameras in all the buildings the um outside Terminal where you buzz in the uh Raptor system which does our visitor access and prints the badges and we will also do the door access uh so all the keyless entry will all get revamped um the other cool thing too if you can pull up real fast is the map yeah for the doors um this will give more availability of access to for our principles and assistant principles and SRO um some of our systems especially like our keyless entry um the systems is pretty old and so there's not a lot of availability to give multiple people access this will give everybody more access and more availability to see things but we'll have a map of the building you see the green is the cameras and then the doors are there too and if you would want unlock the door you can just click it and with the integration of our cameras each door that I click on it'll automatically pull up the video context to every event so if there is you know access rejected you click on it you get video immediately it's not you know oh this happened at 10:05 now let me go to the cameras and go to 10:05 they all talk so the moment you click on it it'll automatically pop up and another thing I want to highlight here on the floor plans here is when I click motion detection this is one of the features a lot of schools that I've worked with really like is when there's nobody supposed to be at your school and you are getting these alerts whether it's a false alarm or legitimate alarm this motion detection will really allow you to see where motion is happening so if there shouldn't be any motion and there's flashing everywhere all I do is Click into this event or click into that highlighted box here and you will see the video context I'll click on this one it looks like there's some video or some Vehicles here same thing with the doors as well um click here just to easily disregard the cameras you'll be able to see each and every door that we have set up with our verata system and which doors are unlocked like this one right here you'll see the green unlock that indicates that it's unlocked one of the other cool features uh as well is when someone signs into the visitor access it will actually it gets their picture from the visitor access and you could look if you know if Johnny's mom came in and she was supposed to to only go to the cafeteria to eat with her son um and you have suspicion that she may have went somewhere that she probably shouldn't have you could just say hey give tell me all the places that she went and it'll give you the video and I don't think it was completely evident when you were showing the searches on there but it'll search all the cameras it won't just search one and so I think one of the other big reasons that this product is really nice for the principles assistant principles and SRO is it'll save a time of looking through camera footage right now they spend a lot of time looking through footage trying to find things uh the search features and the AI features should help eliminate a lot of that time you know kind of watching footage I think that pretty much something awesome thank you and I know it was a lot of info so feel free to ask as many questions as You' like who owes the information I mean these pictures are all taken where's it loaded to who's got it yeah so verata is partnered with AWS I don't have access to and that's Amazon web services the school is fully encrypted in the sense that I as a verata employee do not have access what I'm showing you right now is our headquarters I'm an employee at verata they granted me access the CEO of rata said John ketchell has access here in order for me or anybody to have access they have to be an admin and um to answer your question are data stored with Amazon web services but me as the manufacturer does not have access to your footage nor does anybody else we are fully encrypted with aes256 and aes1 128 which are government level encryptions um in regards to our data processing who can access it besides the school I mean say law enforcement comes in and they want do they get an automatic they don't get automatic now we we could if we had a partnership with this patch or if we wanted to do have that uh we could Grant access to anybody that we would want to do that uh with but no they don't automatically have it unless they're you know unless we deem it necessary but in the event of a in the event of an emergency and if we needed to Grant immediate access to somebody that it's all web based and so anywhere that somebody has a cell phone or Internet they can get in and see that so if if that's the way you're doing with that well yeah I was say say you have do off have to come here to see that no are they going to be able to access it this being in the cloud uh versus the current systems that we have is that we this the way you access and use the system at your house is the same you access the system from at school it doesn't change and to PEB on that answer is if it's a live event that's ongoing it's you know worst case scenario per se if I wanted to share that clip out right now this is live um forgive me for that if I wanted to share this all I would do was click that share button similar to like a message and type in the individual's number and if anybody here is interested in just seeing how the functionalities work and wants to provide a cell number I'll type it in right now and you'll be able to actually pull up exactly what I'm seeing on my computer here and it will you'll see here it says access to live video or access to all videos and I can actually determine whether it's an hour a day a week and edit that and if I were to send it to law enforcement for you know a week just to be safe or you know a couple hours and the issue was resolved put a time limit on how long that person has access you're not locked into that time limit you're able to revoke access at any time so if I gave you know everybody here access for three weeks and then I said you know what you guys don't deserve access which you guys would still be able to but I could revoke that I have the authority to pull that away and you guys do as well okay you said car place you know cameras in the past it's always just a fuzzy person are these going to be good enough to catch the person going through the toll booth because I always get a bill from you know you know what I'm saying yeah no yeah car it it depends on for license plates license plates are tricky because of how fast it is but uh from what I've seen it's it's good was the question directly related to license plates I said something about license plates you could yeah so when I yeah let me pull that up and I'll be able to talk to it as well so when I go here and click into Vehicles not only will it show each and every license plate but it'll show how frequently they've been seen in the last 30 days and as you mentioned they have license plates of interest just like the people so if a certain license plate comes up something you uploaded or saved you'll be notified and in regards to the actual functionality our LPR cameras license plate recognition can one camera will be able to determine three different Lanes of traffic going up to 80 miles hour at 90% accuracy which if someone's going 80 miles hour on the school parking lot I hope not but um very you know that's what we did we actually went to a racetrack and tested it out with cars going extremely high speeds and in order for us to reach 90 plus% accuracy 80 miles hours of threshold so you placed these cameras so strategically to catch those things obviously catch a license plate you got to have it out we're not we're not specifically looking all we're looking to do with this project is replace the current systems that we have so we're not putting up any new cameras like these are all new cameras but we're replacing the cameras that we currently have um now we have the option to expand if we need more cameras in the future but I believe we have like 136 cameras in our in our school district I was Wonder and how many we had Aon and how many this I what they wanted to get saturation level yeah and and some of that too yeah we we usually add cam we've added cameras every year I think when I started we had five cameras at Southwood and they were black and white and they were grainy and you could be lucky to tell that a person was there unless they were right up on the camera and so we've vastly expanded that when when he talks about the cameras in the District though this does not include cameras that we have on buses that's that's true um but yeah we we are looking at that as a separate project um but yeah we have a lot I think we're going to reduce our amount of cameras with this project to I think 128 but that's only because we some of the hallways we have they have a camera that has four lenses and so we had four cameras in those areas so we were able to reduce that to technically One camera instead curious question are there any cameras in the classrooms now no we do not have any cameras well unless you consider PE Jim yeah so any responding officer of the TN would have access live access to anything that was going on he granted permission by the Admin yep so he could actively be walking through the school watching something unfold at Le headed that direction correct he could be in the car with his Deputy or assistant to be physically watching while another police officer is driving 100 milph to get there I think I think that coupled with we we did the intercom system um from Rolland a couple years back with the lights you guys have seen the lights in the hallways uh for the people checking in and that I think uh our physical security posture of the school district will be would be vly superior to uh what we've had in the past um just with all these things combined is there a reason we don't have cameras in classrooms um I would say I would let my answer that one yeah number one we have a lot of classrooms um and there are some uh legalities to some of that and some things both ways and so we have checked in on some different things when we talked about uh someone was asking about like library for example um so there are possibilities of doing that but you do have to work through some legalities of other things I think to um just to speak to um the 10-year deal um we looked at the pricing for the 5year deal which ended up being I'm going to round the numbers about 428 K and then to expand that to a 10year deal was the 552 and so at those prices we really felt like the 10e was a better use of resources how's it payment name then that would be actually be there because we we work with intersect so intersect um but is it all paid now for appr over the years then or uh no yes it would be mostly upfront a lot of it would be the hardware portion would be up front and then we would pay uh a portion after it was finished so yeah so basically on our payment terms we have 50% down up front which covers the hardware cost the licensing things of that nature and then we have 35% that's due at Hardware delivery so that would be at the point of when we come to do the installed and then the remainder 15% would be project closure we looked at financing options but they really weren't feasible as far as the interest on them so something happened the verata this would be a standalone system it still keep on going if financially something yeah obviously I'm confident where we're headed and where we are currently but in the event that verata doeses disassemble and is not a company in 5 years from now our current setup right now is all about security we're closed and encrypted in the event that that happens we would open up our encryptions and allow you to operate our cameras using a different software and providers so you aren't just stuck with 128 bricks just sitting around with no return on investment we would then open up our encryptions and allow other companies to then utilize our features software Hardware Etc but right now we're closed and have everything under one umbrella because nobody else can so is your system hackable can they hack it at this point I I mean to say um we had a breach in 2021 um but since then we've had the highest amount of growth and definitely changed what caused that breach we have not been hacked since we work with numerous Fortune 500 companies and in today's day and age I don't want to say anything's unhackable but our clearance is government level and we're doing everything in our power to ensure safety not only for the data but just for everybody that's an end user with our 20,000 plus customers worldwide and I would say I would add to that as secure as we make things here and as uh as much as we try I that's going to be far more secure than anything that we would be able to offer here at the school district just what they scares me is anything that's tied to the worldwide web anybody that can break into it can break into our system correct and so we're exposed to whoever's out there and so then we're we're I guess exposed to that you know they they could say lock down the schools don't let the kids out you know they can just do that across whatever system that is well yeah the the lockdown will always let people out but yeah I understand what you're saying yes but that is true about my our I mean as good as our systems our systems too with Sky yeah all of so Skyward now our system our system here could be Skyward Sky's hosted as well they're hosted by Skyward hosted by email yeah emails hosted by uh Gmail we have a lot of systems that are hosted outside of our our actual premise but our security systems outside our we our we have our security systems inside but I mean as as much as I can offer to protect the school district their resources are a lot f a lot more fast than what we can so the Cloud emphasis is really only for the remote viewing verata is a hybrid Cloud emphasis on hybrid because each and every single camera has a built-in storage onboard storage same thing with our doors our guest and visitor management is just an iPad that's the only thing you need and a printer there's no you know bad scanner you scan the iPad on the camera on the iPad and um you're good to go one of the other cool features too is say internet connectivity went down out of sight um mhm so all the cameras have SD cards so they will continue to record and then you just go you can go pull that SD card or if internet connectivities restored it will then upload all the stuff and those SD cards were record 30 days 30 days 24 abouts ad readers those if the internet goes down everything will continue to operate on the last downloaded configuration there's no power our doors will actually still work because in the event of a power outage or something goes on we don't want you guys locked in your facility we have built-in battery backups for all our doors cameras there isn't a you know camera that we offer that will record without power but um as you mentioned if internet goes down there's power our cameras record 247 at 24 frames per second HD uh you will not miss what's going on in your facility at all as long as there's power I got a simple question yeah spend 553,000 what do you additional expenses over the next 10 years what are we going to have beyond the 52,000 yeah no that's a great point so the beauty of ricot is there is enough unless you want to expand if you want more cameras or want to open up another school but with that 10-year license that uh Aaron is wanting to move forward with it includes all you know software maintenance Etc unless you know the install with Derek there may be a one off here and there there but from the verata side there's no hidden fees there's no hidden subscription cost everything is up front and crystal clear and as I prefaced it earlier you know the goal is to not revisit this security conversation till 10 years from now you know there is what you guys pay on day one is what you're going to pay for the entirety of the next 10 years unless there's more that's needed so there's some present day value being brought into that pricing point right in other words we're talking 10 years out yeah that's a long time that is a long time so most of the investment up front is Hardware correct you say 80% maybe yeah that's the other thing too is um with with different things happening with our schools um you know in the next couple years all of the product we can move from one school to another so nothing will be lost with that with the new projects that are coming up so you can take from Sharp Creek and move over to that correct yeah I was going to say that would be nonsense to put yeah absolutely yes yes yeah so the our vision would be to move to move that but you're paying to have it moved um no well probably not um we probably wouldn't need to because as part of those projects all those wires are going to get Ran So it it will physically be moving One camera to from one location to another um so I would say if there is any cost with that probably it' be very minimal it just be moving it um but yeah so nothing will be lost well I'm just thinking through this business model because ultimately you own licensing M and you could shut the whole thing down when you when you say I can shut the whole thing down you could make it inoperable yes or no no I don't have that authority to do that now who who designs it then who designs verata who designs our setup oh D the same person could be the one that could tear it down yeah oh so Dereck and Aaron yeah yeah and we we're gonna do a lot of the configuration and stuff in house um and so we'll work with uh we partner with interet for some other bigger projects but yeah I'm I'm very confident with with our local partner um and and what they can provide but yeah so their sell and their Stu to Derek and then dereck's doing Derek and his team in are going to do the install how durable are these cameras and such yeah because vandalism is going to be part of it yeah 100% so our cameras are ik1 rated which is the highest against Vandal it takes about 20 Jewels for it to drop and all the outdoor cameras as well are IP67 which is good against heavy rains waterproof and can actually l s up to 40 degrees so in the event of anything crazy with weather that's also another question I'm commonly asked with our warranty what does it all entail we will have your back for acts of God per se um if anything were to happen you know we want to make sure that you guys are taken care of I'm just curious ai's been mentioned several times no one can afford to watch all all this all the hallways and all the c one time so in development there's going to be intelligence to watch this to say okay we've got a fight going on in this hallway and then the SRO is alerted no we do not have a fighting reading technology what we do have is the ability to set alerts up during specific time so you know school is in session and you want to be alerted if there's motion present in the hallways we could set that up specifically for a specific area or for all the areas for a specific time you know the hallways are open to the school during passing periods we could turn the settings off then because there is a lot of motion and stuff being present but once class is in session we could turn it back on to say hey we want to be alerted when students are walking in and out of the hallways or there's any motion being present we can also set up a invisible line per se over a door or over a specific area which will then let you know if someone crosses that if it's a place where there shouldn't be any entrance or anybody no no trespassing in a specific area the moment somebody just enters or crosses that line the respected parties will be alerted and I would assume it's an SRO or multiple SRO if you guys have have questions we appreciate it joh no I really appreciate um you guys allowing me to come here it was great to see all of you Mike I know I've seen a couple of you guys before but great to meet you guys and thank you so much all right you guys are welcome to stay but you're welcome to leave so we're going to continue on with our meeting so Arizona l h uh I I've lived in the midwest a good amount of life so I don't mind it here at all all any uh public comment on agenda items this evening if not we'll move on to approval of minutes from the prior meeting in the 12th of December so moved second motion and second to approve minutes from December 12th all in favor say I I all right claims and pay roll two pay rolls questions the one pay rolls quite a bit higher coaches we talk about claim payroll he has a question about payroll one's a lot higher than the other which was that one that would been number 11 yes that would be coaches um and that would have been the tag money to the tag money too that would have been a big one kind assume that yeah are we finally done with Southwood Elementary Ro yes seems like every like [Music] that was our last that was the major part of it was for one year the major part of it was the retainage that we have to hold all right motion to approve claims all in favor say I I and we group payroll 11 and 12 together for approval [Music] sry that last payroll sorry that last payroll that's going to mirror more of a calmer time so approval for 11 and 12 we had U yeah we had that Carri so National summ yeah so um I gave you some documents to look over uh the first one is end of the month uh so obviously this is also end of the calendar year so where are in balances fall at the end of the budget cycle for 2023 look okay cash position that uh Chris our investment effort is it adequate or so for those dollars I just s you know in my mind I'm thinking treasuries or something or something that's liquid though so right now what we're getting off of interest in our bank is just about as good as any treasury uh account would be at this point one thing that we talked about this in previous meetings um at our Board of Finance meetings is that we don't have an investment policy and so if we really want to get into doing some of those types of activities we're going to have to develop an investment policy um because we don't have one and so um but right now like I said the interest that we're earning from the bank is just as good as anything that would be put into some type of investment um we're getting 5% over 5% and that's some kind of Freedom CD or something it's just based off of the what's in our banks um through the bank and so we're not invest I mean we're not our money's not tied into anything when you do such a great job of predicting the cash flow I thought with certainty you could say okay we can pull out this do dollars but it's good to hear the return is that high the return is been very good and when we talk about that at the next board me for a board of Finance I mean it's the best it's probably ever been 30 40 years I mean high too but with our cash our cash balances and that investment I mean we're making pretty good interest money no just trying to be stewards of it all yeah any questions there on any of the you wanted to do no no I didn't want to go into detail a whole lot the other stuff is more of a breakdown of those funds specifically the education and and operation fund just something for you to look at it just kind of lays out the year and how how those um balances uh came about it'll it'll lay out a little bit more specifics as far as how our budget turned out in relation to our expenses and revenues and our Appropriations throughout the year and some comparisons to that from year to year so I don't want to go over this in detail this is something for you to look over digest and if you have questions we can discuss uh some of those those things but uh primarily this breaks it down the specifics and our two bigger funds which is the education operations fund so reviewing all this I had a quick question I could be confused but did you pull out a small amount of rainy day funds when you transferred from education to operations now we've spent very little in our rain day fund this past year there's only like 20,000 or something yeah some of that was based off of like the the tag stiens that we did that weren't related to tag to other Personnel all right any other questions we'll move on to HR this evening we have resignations of Tiffany Taylor custodian Ashley Harris a cook Jessica Brewer teacher employment we have Kristen tacket R driver Jennifer Jennifer nestler Fair professional we have three leades 169 170 and 171 you can see the dates there and just let you know on the leaves um two of them are medical um um guess the other one is maternity so HR second all in favor of approval say I I anything from oh real quick we had our basic meeting paid all the bills and such but we talked about donations and stuff in our our meeting here and there's a lot of uh Owens Corning they had some leftover monitors that they were changing they gave us 33 monitors that are all going to be used in the business part over there Dillan group U Southwood grab I think his name is Johnny Jones donated a bunch of welding rods for the welding Wayne Pipe donated all the copper piping and tubing to run the CO2 lines at Heartland which is a $113,000 thing and Mike Kendrick a box of in in Mills for work in the machine shop and stuff like that so they get a lot of people to donate over there um CDL update they have 12 students enrolled in the CDL they qualified for that this year so that's a great program yeah and they have kids have to qualify for that they go through a certain step so they have to follow them the qualify and then they'll have a meeting with the superintendent Friday right yes I'll do some arm resting about P all right superintendent report yeah I just have a couple things and I want to go quickly over just want to do the state of uh MSD just quickly um but also just want to share a couple things you know the projects are going on well as far as on time with the locker room weight room weight room is phase two but um all the locker room I did send you a picture I was going to maybe post a picture up here but it's just a big room it's all Tor up right so and they actually now have a new one that I just got yesterday or whenever um they have a big hole in one of the hallways there or one of the yeah let's um into a locker room and then they're starting to tear out all the concrete and it was nice little concrete it wasn't going to crack it probably did crack but it was really thick so want to share that and unfortunately our streak with our no delays no cancellations uh occurred today and unfortunately it was just like a two or three hour period if we would have had that two or three hours earlier or two or three hours later it would have been okay it was just bad timing because it was very very slick and slushy this morning um but it didn't very last very long and we knew that but anyway that was that so but just to share a little bit here um I it's interesting to go back when I do this it's just it's fun because I look at my board updates I look at the school board meetings and I also look at all of different recognitions and things like that and kind of do some different highlights here um of course in January um last year new school board members Jeff Porter and reelected board member Matt Driscoll Voice of America saay contest we had a district winner of course we have a we now have in our possession an Emy sou from Mike uh doc emck uh we had a a girls wrestling of the state champion individual also All State Choir um individuals I basically take care of looking at the high school schools and not necessarily Junior High and Elementary is on that so when you see that otherwise I would be here a long long time and you have a lot to read but anyway also all the All State honors choirs that we had in both schools um also the national art competition with several Awards in January some highlights there too uh we did introduce and I know Mr Drake did a lot with this indana a College Court certificate so we do have that partnership with iuk and msdwc 51 students on ADM up from September in February when that February count of course we had South the girls basketball state champ or sectional Champions uh we had state qualifiers for band and choir uh Indian High School coaches association academic All State winners and in March you can see robotics teams in the state finals with had 17 teams with 92 students um we had all the academic recognition Awards um of course we south of boys basketball went to the State final um and they were runner up um and also we had the raycraft mental attitude Award winner that was a Southwood person uh Sharp Creek teacher W County's greatest teacher that was in W plane dealer spring Banner winners uh we had the national gold medal winners to recognize in ceremony at Carnegie Hall this summer uh or that summer drama performances and great attendance because that's been on an increase um senior trips are going to new New York City 8th grade to Washington DC and as you know we talked a lot about projects projects projects and those are all the projects that are coming up and that we're doing right now and in April the familyfriendly schools that were recognized by the idoe um School Board presentation of the state R runnerup Championship medal from Southwood boys basketball and then the seniors of Southwood went to Pigeon Forge um in May uh Transportation director she did the inaugural test drive a school bus event was held kind of interesting I thought I highlighted that one uh Southwood went to Washington DC the eighth grade art show at Spring Banner contest winners we had six robotic teams that went to Vex war of Robotics in Dallas Texas uh the past quality level three both Little Knights and little Norris and then all the boys and girls track we had Regional appearances for both individuals um and relays in those different schools in June graduation the Ford Theater course inaugural because of some different reasons but all schools and we felt like it's um it was a great venue for that so we're going to continue with that U summer school all the different trips additional support for students uh you can see the Southwood track student athletes recognized by the Indiana associate of track and cross country Southwood baseball sectional Champions uh boys golf Regional appearance the whole team July we went to the fair um and August uh we started school uh former msdwc teacher and teacher Indiana teacher of the year teret gave the keynote address uh for our teachers and staff uh new Administration uh amber Lewis say um principal of Southwood Junior Senior High School several work sessions approved projects for 2024 Beyond uh 2008.5 college credits were earned in 22 23 in the September um all the all the 7eventh graders going to wavis River Defenders that's probably about the only Junior High one I had Conor Day Parade we went to we did the Roan parade we had the international speaker Thomas Blackwell that came to one of our professional development days for all of our staff and then the national rural small town award from the college board and in October of course we had increased ADM from September of 2022 the comparison there the reason I put that in October is because it used to be in September now it's in October students in all state ban inquir teacher contract approved um with a starting salary of 45,000 um you can see the cross country um at norfield and south of boys and girls their parents is there the golf Regional um going from the sectional and had a regional appearance and then the rest of the wrestling regional appearance also for the Northwood Boys Winter Street B Banner contest Southwood volleyball of course state champions Tom fle Volleyball Hall of Fame and Shing construction approved for the high school's locker room project School Board presentation of state championship medal um Southwood volleyball that was just last month Randy Boon Ford family community scholarship if you recall in 2022 we actually had the Lily and the Ford um family Community scholarship Wan construction approved for the 2024 project we won't normally put things like that but it's a very large project that will take a good amount of time a lot of effort from everybody and throughout the year several Exemplar Behavior reports student athletes and coaches and then financials Dr Coon's already talked about some of those but donations throughout the whole year with $ 61,2 581 and then of course he had all those as far as the in balance in January or December of the education operations and rainy day and just reviewing we have four priorities we continue with these same priorities um in our strategic plan and this is a statement that we've used uh for several years now but our goal is to continue to strengthen msdwc adents of challenging changing environment and to sustain it for the many years to come and 2024 here we are so just a real quick um really celebration of things that you've already heard if you've been to the meetings and and different things like that but it's just kind of fun to go back and look at all the things and probably I could double triple and quadruple that um with all the other things that are going on but want to highlight some of that so that's all I have right thank you items and new business this evening we have five at the addition of the fifth first one would be a recommendation to approve budget reduction resolution yeah so that resolution is uh we approved the 2024 budget back in October um uh we got our 1782 notice uh for our debt service we were still in that uh gray area when we did our budget hearing and budget adoption of what our debt service cost would actually be uh because we were still going through the bonding process so we had to fill in in with a number and again we had to pick a higher number because if you pick a lower number and we weren't didn't came back higher we wouldn't be able to get that so we used a higher number the 178 us came back it lowered it to what it needed to be to get us where we wanted to be at our tax rate and so that is we just need to approve that reduction in our debt service um to finalize our 2024 budget I have a motion for approval of the resolution so second all in favor say I I post second item would be recommendation to approve the local income tax distribution each year we got to uh determine where we're going to put our lit dollars and so uh this is just a resolution determining that we will place those in our operations F accept everyone in favor say I I close recommendation to approve the 2024 transfers from education fund to education fund to operations Fund in one of the charts that I gave you it showed you what um our transfers were from education operations fund throughout the year uh we came back and I think it was around just uh little under 12% uh of what we're doing by state law we have to maintain it uh no more than 15% so we're well um under that but each year we have to determine how much we're going to allocate uh in far as far as transfers are concerned from education operations fund we always do a maximum amount not to exceed a certain threshold and if we ever have to go over that threshold then obviously that would take board action um but we are asking not to exceed $215,000 month from education fund the operation fund again that's to cover our costs when they change the funds over to cover those Education costs that got moved over into [Music] operations all in favor of approval say I all right item four recommendation to approve the resolution authorizing the trade Treasurer to pay claims so our typical board meetings are the second and fourth Tuesdays of the month that doesn't always happen because of other circumstances that may come up there are some months where we only have one board meetings this is just to allow us to uh continue to make our payments that we need to make so we don't have any late charges on anything that's due um and then those all will continue to be approved at the following board Ming but this is just authorize us to to make those payments when we when a board meeting is not in session during that time and just one clarification not necessarily what Dr said but what um we don't set our meetings until later in the spring for the 20 um for 25 school year so that was one thing we talked about in our cabinet meeting so move on the resolution all in favor of approval say I I all right the last item on the new business is recommendation to approve the overnight extended outstate field trip for Northfield robotics team to create to create Foundation US Open robotics tournament as in Council Bluffs Iowa 13th to the 17th in March some second all in favor of approving the field trip say I I all right thank you no unfinished business or board policies public comment this evening from anyone keep it moving Kev items from the board uh Mike thanks for putting up the total amount of donations that's a big number yeah we see a lot of it yeah it's nice to see it added together yeah it's huge all right after we adjourn we'll open up for the reorganization meeting and do it very quickly so we're call to order the organization meeting with coming here I don't believe there's any revisions for the agenda it's very simple uh no oath of office to be given so we'll move right on the new business which will be the election of President I'll open the floor up for nominations I'd like to nominate [Music] Scott motion a nomination in a second for Scott Hopper to be president in 2024 everyone in favor say I Vice President we have nomination I'd like to nominate res second all in favor of Christian being vice president say I all right there you go CH election of secretary can you do that all in favor say I I all right here's one for legisl liaison delegate to isba annual convention who's got the shortest draw yeah who's the newest guy I nominate Jeff Porter all favor say I all right represen to Heart career center Board of managers [Music] nomin second all in favor of approving that say I hi all right thank you so appreciate Scott you willing to take presiden all right we have a list of things that need approval and the organization of it and I don't think it's a problem if we go down through the list and as you make note of it and then we'll approve it with one vote at the end start yes okay I'm G to go ahead and go through the list that's on the agenda first of all I recommend we approve the law office of d t Tandy and patru PC as attorneys at a rate of $200 per hour so again we'll wait till the end and then we'll continue on I recommend to appoint Dr Chris as corporate treasure and I also recommend Laura bear as a deputy treasur and at the current Bond of 200,000 be continued for each Elementary bookkeepers $10,000 and high school bookkeepers $20,000 as per IND code 20- 41-16 the salary of board members is $22,000 with a pum of $10000 per attendant the regular school board meeting the Harland career center representative will receive an additional per DM of $25 per meeting attended not to exceed 12 meetings of course that is unless they make make a change there and the maximum salary cannot exceed $2,000 and that's just the salary not PR per DMs I also recommend the mileage rate for all School Employees be the same as the amount in a current teacher Master contract of 49 C uh board scholarship in the past you have done this so hopefully you'll do it again this tradition was started in 1994 each board member contributes $200 annually towards two $500 scholarships one each to Northfield junior senior or Northfield senior and a Southfield senior the board selects recipients from the applications submitted each spring I also recommend that the board uh appoint the superintendent of MSC of wers County as a local education officer for the ensuring ensuing year with authority to file applications for federal funds on behalf of the school corporation by law we are required to place legal advertisements in our current newspaper or County newspaper contact something I recommend that you officially approve the Wes plane dealer and just I want to make note of this officially too that the Wes plane dealer now is only printing on Thursdays uh but on Saturdays they will also have a new addition but it will only be online for those people that subscribe to the newspaper and so Dr Coons already gave all of the legals and people um that need to know that that information when I shared that with him I also recommend our continued participation with W Miami area program at Heartland career center to facilitate better accountability with the State Board of accounts and the Department of Education and I recommend finally to approve the school board appointment of a non-voting member to the county Redevelopment commission current member is Kevin Bowman and recommend Mr Bowman to continue with that appointment so now okay so we have a list of there from item two to 11 or 10 that is all of it there's no add there no other so any thoughts or questions on that we'll go ahead and ask if now we'll take a motion to approve the entire list this one move to approve all those recommendations second all motion and second on the floor to approve all the needed items for reorganization in in the coming year all in favor say I I anyone oppose say I all right thank you weour

we have invited the bin police department and all of the town finance committee the for from both towns because does have a stake in hiring of that police officer and we've we're encouraging we' have put on the town websites should also have added to the em and we mentioned about last week that we're going be adding that again and we're also looking for a way in addition to having um the last week I'll have in my newsletters all the principles put it in there if there any questions from the public um that they can email the call ahead of time so that we have questions from from Community as well we're still trying to figure out a way that folks can email or ask question if they're live streaming the event that's working on see if we can do that we'll [Music] have um and also the snow day we did talk about that last if it doesn't work the 22nd for sow to the 2th that going forward that so that's going to be a posted meeting uh just in case we have quum it would be great if everyone on the school committee could come I know it's not a scheduled meeting but I don't anticipate that we would vote but there might be questions we're thinking the school committee will sit in the front row and Carol and John will be on stage so it's not like we'll have to be on stage but it'll be good if everyone's present and like I said we are gonna I believe the select boards are both I know boil in select boards planning on coming and they were saying they were going to post the meeting as well so it will be posted meeting in the event there's uh Liberation or whatever but I I don't anticipate us taking the vote at the time so three so I we're definitely I'm definitely hosting it as a meeting the agenda will go out so I'm hoping everyone can come I acknowledge that it's not a date we're all busy so if it's poses an issue for anybody obviously don't worry about it but it would be great to have everyone there I heard from Boon fincom all plans to attend I know the Boon select board is going to be there April's going to be there Kristen got back to me today the Berlin folks are planning to come as well so oh yeah oh I don't know about the I don't know about the um select board I got back from Christ yeah later [Music] start well share her presentation I think her John are only presenting for what like 30 40 minutes talks so we're hoping to answer questions so if we don't have any more questions then we will end but it's gonna end we put together a very brief power point that Megan had a chance to andil on this past M yeah it's like six or seven slides so they gave us critiqued it they gave us some more to add to take out so um it's it's brief I think that John will do most of the speaking about the position itself the cost and so on and I'll speak to it from why we feel that that is important from the school school district is the job description like a state job description yes in fact we're making 40 hard copies of those things on that the as well and then we're going to posting it on the website so people have access to and to put all that stuff in the drive we have a ton of John had a ton of paperwork was hard copies so we can maybe uh yeah Nicole would be um able to put some I can email her too [Music] our all right I don't know those off the top all right I'll have to look into the policies John had a ton of um documentation he did a lot of research on it so um yeah I know there's one policy that says to arrest well state law yeah yeah there's yeah there's like state law he printed out for us [Music] um yep so we get access before the meeting would be great yes yeah yeah yeah all right so we'll try to get that drive I I can look into the policies to just I don't know like you know that SRO policies which one he said just just just said that there was uh SRO policies relating to um there policy about whether or not a cop can come into the school to do any criminal investigation or anything like that policy updated2 yeah I believe was I have it written down somewhere but I mean if you just Google I mean I search search it all right so I'll make sure we put that policy in the drive policy off okay okay so the last pieces I wanted to share with you was the BMS lease um it was sent right before Christmas I sent it out to our attorney and she had the real real estate attorney go through this very carefully I sent both both copies the red line copies you see the changes they made um and also the cleaned up copy of this I don't the qu what I would say to you is if there were questions at this point you had that I could direct to our attorney before we sent this to that's what I would want to know there's one area in particular I think if we look in particular um I think in particular and based on our conversations the last meeting if we look at section four I want you to be able to see that one because I think that that that clarifies for us right what do what the building intention is according to the town when school is not in session I really like that piece I didn't know if you want to add anything further into that um Char you're you're good with that section 4 say that to me you're okay with that section 4 I I I I would prefer if we somehow said to the town I mean I think if they have control over how that how that space is rented out and and it's not even just you know good basketball could be so they want the town rented for a Halloween party for long or something like that that it takes the owners off of us as far as controlling the renting of that space or what they expect from it I don't know I mean if if the school committee wants to put in there that we would recommend that they have for those opportunities or we want to say they don't have a f basketball but they have it for other kind of events so I want would ask you to think about that I just from that perspective think about if they have an event there that's going on the skeps mared on Saturday if we don't have the custodian there not being familiar with the building perhaps and they it's not cleaned up that that calls on our custodians to come back on Monday to have to clean Scouts part of town or are they their own organization but the town they could go to the town and say we want to use this on weekend and the town could say okay I'll rent it to you and that's the school's not using it the way this agreement reads is school's not using it town can do whatever they want with that space they can rent it out they can have whoever they want we get the first we get first preference for that to events not for some third party no they can do does say tolin events sanctioned events that do not inter F SCH School usage way I read it is yeah Scouts want to and the town wants to support Scouts they do if the town wants to should something like that but yeah like or like the L of Halloween party like you said something like that or I don't know I don't know I would say the town will probably add on to that for because that was not in there originally that me shared use the original one is that right no the original one did have a shared use CLA this did not have this different it's more specific yes yes yes yeah this is way more specific the other one was no the original one is not in the drive have you guys seen that though so it's hard to I I don't I would say the town would would take that and add to it then you're saying that this is more detailed than what the town it's not this is what our attorneys recommended I can just it seems reasonable to me I think so too there's an email from that specific attorney that just said um attach by the red line most of the substance substan changes concerning maintenance and repair issues we see that in there while the initial draft was not expressed inconsistent with the regional agreement he was looking at against Regional agreement the responsibility for payment and performance of repairs over 5,000 ambiguous this redraft attempts to clarify those matters the initial draft also provided both parties with the right to terminate thease at any time which he struck and then he just wanted to know if there are any changes comments so like they said we can go back if you have questions concerns I can go back to the attorne have going to give it to the count now to look at and see what their comments are as far as the changes because it looks you you look at the red line draft L moding to to so if they look at it they say okay we agree with this but we want to know about something else in here then they'll come back to us again can I ask uh John if we say this already to go into effect this change the way you operate I'm actually not aware the in the years past it doesn't really change at least my experience of being in Memorial um but we coordinated with the towns we coordinated the LI Club come use the cafeteria they came use the cafeteria folks clean up the best that they could um but again I think I think webly in my time we had the custodian there like we had the custodian there the Red Cross for example came did a block Drive the custodians were there um so that's the only piece again that I would suggest we add in there we just leave it to the town I would say the town probably if they're going to be responsible for it there'll be a process that they have I don't think we need to add it because I think it's I think it's a blanket thing then for any group that comes in there the schools require this at that point it's no longer school so yeah so I would say defer that in my my opinion I say that should be deferred to the town and as long as it is because they may have their own they may bring their own contract with people in to to do thean right during that time period and not utilize our school folks if it's not working out we probably have to go back andit this there's a problem yes before you bring it you say hey for the lease agreement you know you're responsible for the building during this time we came here as a huge mess they I think they're gonna have a blood need a custodian there so and I would say I also think too as as we're going through this my recommendation would be to send this to them now have them look at it and then they come back with any questions I don't think we should finalize it but would sign it at this point no I would just say see what they have to say now let them bring it back to us and then we can consider those possibilities and see they have to say the this came from the town initially the original one curious like when they were here doing that we we asked to send us Poli I that was a regional agreement we asked them to send this is a agreement for the inter Regional District trans yeah this is a lease agreement sure was the lease agreement because we didn't have one and we wanted examples of on from Regional Schools I don't the only reason I bring it up is because maybe there's something in those lease agreements that we would have we can still send this to this did come from myo I would assume they would use no he redlined it yeah so I would assume he yeah they used all whatever Regional you know what I'm saying whatever Massachusetts law template and again this I mean this is what we're paying for this was great we could never do this on our own I think that if we they did a ton of work once we solidify this as I said earlier with brinon wants to look at that they're smart they're waiting for us to do the work with first and then they'll take it and then make their adjustments and I think that will be move much more quickly with them but I also want to be respectful of the time with this to get it back's asking about this as well in some form yeah no that's great all right so we want to vote on this we do need to vote to um Kim had recommended that we is this not on the agenda it's on the agenda to vote on so that's the last thing well I'm gonna talk about the Hy field Tri Lisa is gonna present on that but I wanted while this is all fresh in her head I want to just vote but I'm not seeing it on the agenda myter right I'm on the wrong agenda my bad my computer died sorry okay here it is all right so I have a motion to approve the redline version of the Berlin lease agreement that will go back to our or that will go back to the town attorneys for review not don't you they should be the same all right yeah so let me rephrase that all right so I could I please have a motion to approve the vote version of the Berlin lease agreement draft that will go back to the town of Berlin for review meaning this is not a final lease that is going to be signed Julie Jess any discussion right all in favor I'm an i as well all right so that motion passes so that will get sent back car we'll send that back yep awesome all right Lisa do you want to give us like 3 second version of this hyenas student council field trip and the uh afternoon chess club so we can vote on those two things yes um so the um the tono field trip is something that actually I participated in it's the um the student council Massachusetts Association of student council state conference at hyanis um It's a Wonderful opportunity um last year the high school student council received the masc gold Council aard and because of that they have the privilege of bringing 16 students to the conference with a representation of um all four um purpose purpose of this trip is to support our Tonto high school student council and attending the State Conference during this time at the conference student Representatives will engaging leadership skill development workshops Regional meetings listen to motivational speakers participate in um masc student elections and network with Stud students from across the Commonwealth um we have had students um recently who have served at the state level which is very impressive for our small school with an increasingly active Council this trip has become an invaluable experience for our student leaders both in fostering their skills as well as giving them inspiration um an extra note too has had representation at this conference for over 10 years running um this trip um will happen March 6 through um March 8th of this year and this trip is funded um by family and student council student council is very active in fundraising so you cost is normal does anyone have any questions about that trip I just have one question I was just looking at the the documentation in here and for the requesting of the bus I think the date might have been problem so we um because they're um they're still trying to get um all information I don't know what you have uploaded to be honest with you I I I don't know what you uploaded but um well it just said it said February 6 instead of March 6 it's the highend field trip Pia right the bus doesn't show up or you know shows up the wrong day I don't 3 and then just scroll down to nrt it's because it's Emily McCarthy's report it's page six oh yeah day and date requested for February 6th that's a tyo Emily so Emily we have to make sure that that y I'll sure yeah yeah I I usually don't get the nrt in like that's a separate request so I wouldn't miss that cat thank you all right any other questions on that sounds that's great I love these field trips opportunities for these kids all right let's vote on that um so sorry I'm working okay so could I please have a motion to approve the hyas student council field trip for March 6th through March 8th Julie yes any discussion okay all in favor all right I'm up an ey as well that motion passes all right Lisa did you want to talk quickly or briefly about the um toono after school chess evening game club yes that Sally no sorry that's you yes um so that um so this this really is um a curtsy um because it really is not doesn't involve any funding so so this you know so just an opportunity for you to here that um a parent came to me um and we already are funding an after school chess club um with um students participating in so many sports there was a parent who was actually hosting chess club at home um for students who were also involved in sports and just couldn't and we really interested in doing that um she was feeling as though she wanted to make it um more inclusive by not having it at her home to make it a more comfortable space so she um just wanted to know if she could um she could host it in the cafe area outside of the library um she's donating her time um if the kids want to have a snack they bring a snack um she would have them sign in uh with an emergency contact you know she's not asking for anything she just wants to move it from her home so it's just more accessible um and more space providing it you know more opportunity so you know we just I thought I you know share this with student I mean um so um if you have any questions she was uh she's been cored and fingerprinted so she has all that there is already a custodian um you know in place during the time you know for the evening um run you know six 6 to8 a couple hours you know on Friday nights um no Fridays during vacation you know well I cons doents have sometimes here but we can't guarantee that um if there was Inc weather it would happen I love it that's great that's so great that trying to accommodate more kids and I love healthy fun activity on Friday night yeah anyone have questions so mentioned she's we require more than that isn't there another report re it was the fingerprinting I think yeah so she's fingered all right great anything else all right I have a motion to approve the Tanto after school chess evening game [Music] club yes and um any discussion on that all in favor I I I as while that motion passes great thank you Sally last but not least before we vote on all these policies um do you want to just briefly speak about that um the $500 donation from unib Bank sure I was um given a contact from UN Bank in lville um saying that they often times will donate funds to school systems um if they you know feel that what you're doing is something that they stand behind and so um I spoke to her and for um funds to cover the costs of food and materials for the monthly portrait of graduate meetings that we have here um and they donated $500 so ask me for it's greates anyone have any questions I know so they can have like snacks and meals as we know I'm sure just to feed that group of people one time is $500 so yeah that's great um did anyone have any questions about that donation do we have any documentation on this that we're supposed to have for cash donations I I have a letter that we re wrote to them in the proposal and also that states exactly what we're using for but do we have anything from them uh just saying donating you mean yeah is this not I have an email confirmation and then I then they send it I just don't see it so what are we voting on this is the same this is the same cash donation conversation we have every time we need with the template we should have the check she she already got the check so that should be in the something from the donor saying what they're donating why they're donating it what they want so that we don't have a company like we've had in the past come back three years later to say I want my donation because you didn't use it I thought I can email and get it to for the next I it's 500 bucks but 500 bucks 500 bucks so I think do what they want I would say we can still vote on it so you can use the money now and then could you put that or have Nicole get that email in the drive tomorrow are you okay with that no all right what does everyone else think I see your point I'm just trying to be by the book I I don't know I know I know but I feel like we we talk about it but people don't know about it no everyone in this room knows about it yeah I think this is a nice donation to be put toward that I think I agree with my fault it's my fault she had a template she did a write write up so I see the letter I see the s in addition to the write up we need something from the donor moving forward all right meting in a row we' had this conversation so there's a disconnect somewhere well I think there's we've been trying so what Carol and I talked about is we tried to streamline it by making a template and what we forgot about that temp template is putting the actual documentation from the donor so Sally wrote a report and then we're like no we got to do this template and I don't know did I I can't remember if I saw you're saying they sent an email yeah so that was that was my bad I have an email I just didn't yeah so email exist I think we're fine to the D right now yeah like we can do other votes all right we can do policy votes thank you Sally I mean so that be updated say additional papers required sorry I'm learning this stuff myself yep yep um I vaguely remember what happened last year but I was not really involved in it I heard about it but yes so under I as an excellent point and we also have a copy of the check I remember last year seeing copies of checks in the drive we could black out people's account number and put the check copy in there as well so we can see all right the funds were received sometimes they write on the check what for but we should have a letter of intent from the donor or at least some type of documentation from the donor so in addition of the template for donations we need something maybe we can add that somewhere on our website tab for donations great idea want I such a dister because I just wasn't involved in it so it slips my mind everybody in this room was involved everyone in this room was involved I was so determined to put make sure everything was organized and everybody had the same consistent way ofing information yeah sorry know you're right I can't say I can't say you're wrong I all I can say is I'm sorry and soltion for the template so there was a template but the last thing all we added the template at the bottom of the template remember to attach disted them to the principl the princip all right let's vote on these policies and then we'll vote on the last thing to specify like what donor intent yeah it's like Sally's letter that she wrote in there just from them right I'll have to get I'm GNA have to contact her because I have an email from her but it's got a whole bunch of other things and things that they didn't like about things they like it doesn't straight out say so like I'll have to get that perhaps there's a way to streamline the process is to create a form so the donors can just build the form that way it addresses I know yeah we got make it easy because if it's too difficult then people are I don't want never mind tell you something they give you a check like surely there's a letter [Music] or app for GR is like a so you applied for a grant so they don't have an approval letter that they it's not a grant it was just donation it wasn't like a yeah somebody told me I could call this person because they were willing to give out and originally we were trying to get it for more but then there Parts they okay so she wrote me back and said you know we'll approve the 500 for supplies and materials I have an email that said but it's amidst a lot of other things I'll get I can get you an official okay and then send it to Nicole and then we'll get another Drive who's gonna make the form we already have no no no this is toally for the donor the donor say donating $500 for okay because sometimes people are like yeah I'm not going to write a letter right no it just has to be yes so we just need the purpose of the amount I mean for money laundering 101 yeah need something yeah so it's just amount purpose of donation yeah something very simple find it Well or at least Sally and the principal everybody that getting these donations can find it so you because it should also be downloadable some people like I don't want to go on your website if somebody comes to John and says I want to make $5,000 donation sure let me just forward you this form it's a two second form you just got to fill out so we have the intent of donation on on in writing or sure here's the link on our website if you prefer to download it and do it yourself or fill it out electronically yeah we'll need Paul though good St good all right that's good I still said are you guys do you still want to vote on this $500 you could vote now but I think we should still vote Lisa how do you feel I'm okay Jess so that they can use it for their next meeting because we're not meeting again till the 27th really love it if you approve this because been buying this stuff myself or we've been asking the school the PTO y one of funds F yeah to BU dinner yeah all right can I have a motion sorry this time around yep could I have a motion to approve the UniBank donation of $500 put towards materials and supplies for our Competency Based education and portrait of a graduate initiatives Julie second Lisa all in favor I any opposed okay I'm an i as well so that's for that motion passes guys it's 7:30 central office at 10 a.m.

so if you can make that uh we're going to have a continuance of tonight's policy meeting to go through some things I also want to let the board know that on 9:23 our our Representatives will be here our repres our state representative and our state senator will be here both will be here that night so normally that's a question and answer night for those reps and I'm going to ask the board if you can submit those questions to me by the 20th um at the latest submit your questions for our reps things that You' like to see them do questions on education where certain things are going that way I can submit that to them and they they'll have answers for us as opposed to maybe catching them off guard and not being being totally prepared for the meeting so I would ask all the board members to provide questions for the state reps by 920 if you have any and then we'll be able to hear what they have to say um and then the final thing I wanted to report to the board is the uh permanent Municipal Building committee has met on the issue of space for Cherry Brook School we are every board member I think is walk through Cherrybrook at this point and you can see that we are stressed for space there is uh instruction going on in hallways things are very tight for those that remember we actually lost our stage at one point maybe parents don't know that but the back wall was a stage at Cherry Brook School and we lost that so that we could put tutoring excuse me classrooms behind it so uh it's been determined that going forward our town is going to be growing a little bit and we're going to have a bubble coming through so Cherry Brook is bursting at the scenes so we started to move forward with um with a additional space for Cherrybrook which will probably come in the way of modular although we don't know that yet because there's an architect firm that's going to look at Cherry Brook and give us options on what we need to do the space is being projected for the 2025 to start of the 2025 school year so nothing will happen next year except the fact that we will have the budget for for that space depending when The Architects come back my understanding is the RFQ is going to be going out in the next few weeks with a report back to us it went out so with a report back to us we said within 90 days uh was it 120 days no no it's good I think probably within 90 days so there'll be a meeting of the permanent uh Municipal Building committee that will tell us what the Architects are suggesting and what the associated cost will be so what what what's important about this is it's really a non-budgeted expense so you're going to hear more and more about the fact that we have architectural expenses uh and we have some um and we'll have expenses on the uh the actual development itself so uh our Board of Finance friends are going to be working with us on how to be able to do that we may be uh uh budgeting over a two-year period to be able to get that done but as you as we go through the budget parents you're going to hear more and more about the fact that the board has come up with space needs for um for Cherry BR by the way this is not new uh two years ago ask and the proud of proud uh proud of folks had done a study we were concerned the prior superintendent the prior board was concerned about space at Cherrybrook and even if we didn't have this bubble of students coming through for those parents that have been through Cherry Brook you can see how tight it is at Cherry Brook and really the staff and the children deserve better they deserve open space they deserve private space we shouldn't be tutoring in hallways and with partitions and tables so uh we saw this coming unfortunately we didn't get our arms around it fast enough because we didn't see this bubble coming through that will start probably in 2025 that's why the modules or whatever the solution is has to be in by 2025 any question for board members uh and K thank you for joining us and could you keep the notes because we're missing a uh a recording secretary tonight she's she's on oh she's online she not a pan she's listening okay all right very good okay so with that I'll turn this over to the superintendent for the superintendent's announcements super thank you Mr dles good evening everyone great to see you I get to see these children two or three times a week so it's great to see one whole class I think is here tonight with Mrs n's class so that that's just great that we have a whole class and thank you to the Cherrybrook staff for coming out tonight and thank you for Mr Amry I know the board of education is very excited to present some awards tonight and to hear from uh Mrs Dolph and Mrs Nelson's class tonight so we're excited about that later in the evening I'll discuss with the Board of Education the forecasted budget memo questions that you asked in our open Choice uh budget I also want to let the the board know that there were some great concerts that happened prior to our vacation break that we had at the the the high school we the chamber singers going around town and actually performing with different constituents groups and around town and it was just wonderful the K community outreach is incredible and I want to give you an example of the Kent High School group called Canton adolescence taking action the cat group that they will be holding a winter clothing drive and all donations will be distributed locally so we want to thank their advisor Mrs Henson and the students for doing that I hope everyone enjoyed their first snow day over the weekend in our delayed opening that we had the I can't even REM remember when it was but it was Monday and I I do want to thank our entire Board of Education maintenance staff in the town of Canton for preparing our our roads and our sidewalks it's a thankless job that they do especially on a a Sunday to come in and do that I want everyone to know since we have a pretty big audience uh this evening it's not an easy decision when we're not going to have school or when we're going to have a delay or when we're going to have an early dismissal but the the 30 kids that are sitting in front of me right now and the staff that are driving to the schools and home from the schools that's the the most important thing that I have that that safety will always be the the most important aspect that we have in any decision that we have to make with weather related and we could just go on the best information that were provided by the meteorologist just like today but there were parts of Canton today that got a little slick up in North Canton in uh West Mountain Road so I just want to make sure that we put a a pretty good shout out to our our town and to our own maintenance crew and for our bus drivers that have to transport our children uh every single day I just want to give the board a couple reminders that this Friday will be an early release due to professional development January 15th is the holiday and our next Board of Education meeting is January 23rd here at the Canton High School uh Library I'll take any questions out of the superintendent's office at this time any questions for the superintendent are you are you going to update us on the PD just general like the curriculum committee I forget if we had that the the PD that will happen on Friday yeah Mr H Bishop will do a report um with that at our next Board of Education meeting to let everyone know what they they did and we can even put that in um my weekly update to the board any questions online Felicia or Cindy good okay um I think Molly's Online right Maggie I'm sorry Maggie online y okay Maggie are you doing the student report jul I think they're here yeah we're all here we're all present okay I'm sorry so who like to lead off on the student report I can start with high school and middle school okay um for the high school and middle school they enjoyed their winter recess and are getting back into the groove of things as the preparation for prisms concert and The Adams Family Musical and the Middle School Musical are beginning winter sports are continuing and the students are working hard in practices and games seniors have worked extremely hard this first semester on Kon Mastery projects and are final showing are finally showing them this Thursday night from 6:00 to 9:00 p.m in the high school so please come by and support and lastly January 12th 13th is the high school Northern regional's Music Festival which many students are participating Simone the Adam family when is that play when does that run again um it is around March 16th I believe I think it's the 14 15 16th and I I know you were trying out how did you make out uh good I am Wednesday Adams Wednesday Adams you'll have to come in costume to a board meeting okay who's up next I am uh CIS musicians had their December winter concerts this week and the fifth and sixth grade band and choruses performed as well as the concert choir and chamber singers and the December interactive read aloud this week focused on holidays traditions and themes of Celebration and giving before break the fourth grade mathematicians planned and developed a fictional hot cocoa business and just before vacation fifth graders had their annual ugly sweater parade and the sixth graders had their talent show representatives from the CIS student Council collaboratively brainstormed initiatives and campaigns for the remainder of the school year using a protocol to both gather and grow their thinking excellent thank you okay okay um and now I'll do Cherry Brook uh so prior to the winter vacation uh Cherry Brook welcomed Mr Jones and the Ken High School chamber singers uh the Cherry Brook students and staff enjoyed a performance and even got to sing a along um on the half day prior to the winter holiday vacation uh cherb students and staff participated in the annual cbps winter single along uh students and stff enjoyed uh winter themed performances by classroom students and staff uh third graders have been learning how to write music notes and uh preparation for the recorders uh students in art classes have been exploring the Chinese New Year uh students in e classes have been working on teamwork and collaboration through games and activities and uh Cherry Brook is gearing up for the 100th day of school on January 31st so uh stay tuned for more information on that great great 100 day of school on January 31st that means 80 left right or 81 uh any question excellent reort student reps thank you very much any questions from student reps on anything we heard good job no okay thank you for the report appreciate it okay with that we'll turn over to Kon celebrates Dr Gman super thank you it was so interesting to see a hush when our student rep spoke about Cherry Brock the students just went right to the screen to hear about their schools and some of them were going yes that's what's happening in our school so that's great that could be you one day being a student rep for the Board of Education Mr Amry it is your moment to honor your students that you're you're Staffing you selected for parents this is how it will work because everybody wants a picture and so what we're going to try to do is Mr Amry is going to talk about your student they're going to bring your student up Mr Amry will bring your student up they may take a picture really quick but then at the end what we're going to do when Mr Amry is done we're going to make sure all the students come up we're going to put the Board of Education behind them you'll be able to take as many pictures as you want till we can't smile anymore and then um we we'll go from there everybody good with that so Mr Avery they're all yours all right thank you Dr Gman thank you uh Mr Bishop uh Board of Ed members and thank you to the Cherrybrook families and and staff and children that are here tonight um it's a really exciting moment for Cher Brook to Showcase um not only students who um have been working hard um in our specialty areas in the arts and media and technology and movement but also to recognize um a first grade class here this um later this evening who's going to um show you how playb learning is a big part of um our learning at at Cherrybrook so thank you to those children um Miss Stevens and um Miss do um okay so this is going to be our first round of Canon celebrates um as I shared um we're recognizing students in the Arts Movement Steam and and Technology Library um our first student um is me do you want to stand up no you want to stand next to me no here come see you know Mr hry I'm always in class okay Mila is a she's been recognized by Miss C for music Mila is a dedicated enthusiastic musician who always brings her best effort to every situation Mila is very eager to share her musical interest with her classmates and often in bringing songs and activities she knows from Chorus into the general music classroom Mila serves as the leader in her class with her beautifully intuned singing voice strong knowledge of musical content and great energy Mila is an easy choice for this recognition [Laughter] congratulations our next student is Maya svin Maya come on up she she may is one of our third graders that was recognized in music by Miss Mrs D Dominico Maya is a wonderful music student who brings her positive spirit to the classroom she can always be counted on as a role model for all students in the classroom she makes great Positive Choices every class and works really hard she's a great singer she works very hard and always perseveres learning new chords on the UK [Applause] congratulations come here come stand our next student is Bryce Blackley he was recognized by Mrs raposo in art rice is kind creative and always shows his best effort in art he enjoys trying new things in art and teaching his techniques to others he shows responsibility to keep his Art Space clean and always lends a hand to help others Bryce is an outstanding role model for his peers congratulations [Applause] Bryce our next student is Veronica Lindell our next student then is Ryan binski Ryan come here come see him over here Ryan was recognized by Mr Oma and PE Ryan's one of our third graders our third graders have a big role here at cherb they're are leaders of our building um Ryan is an amazing role model for all of his peers and PE class he is a quiet and confident leader who is always willing to work hard gives his best effort and pushes himself while taking time to be an outstanding friend Ryan is also a great teammate and partner in all of our PE games and activities Ryan consistently demonstrates his ability to be great a great listener and group contributor while continuing to have fun with the entire class congratulations Ryan you are most deserving of the cbps recognition [Applause] Drew McCarthy Drew's recognition is in PE by Miss Donahue Drew is a natural athlete positive role model and leader during PE he is always eager for our games and warms up but also motivates his peers during class he is a responsible student who is always doing the right thing and helping his peers to do the same Drew is without a doubt a leader for the first grade PE classes and well-deserving of this recognition congratulations [Applause] Dre Kayla Kayla Kay come up just right kaylaa cak is being recognized for PE by Miss Don who as well she's one of our um kindergarteners in Miss O'Brien's class Kayla has grown to be enthusiastic about PE she always comes into PE on Monday mornings with a smile on her face ready to go there's that smile Kayla is kind compassionate and and courageous she's is always doing the right thing and showing her peers exactly what it means to be a Cherry Brook student she's only in kindergarten but has shown the role model she is [Applause] congratulations Luke [Music] Watson hey Luke Here Comes Luke Watson's one of our third graders um he's been recognized um by Mrs santanella for for media and Library Luke is a quiet leader he is always leading by example and helping friends when they need it he is smart witty and unfailing unfailingly kind during media classes Luke thinks outside the box to solve problems in creative and innovative ways he he is what of what we hope for Cherrybrook for a Cherrybrook student and I couldn't think of a more deserving student for this award congratulations [Applause] L you're welcome that Miss anybody did I miss anybody no no okay so um another round oh did re uh there are a few students that weren't able to make it yeah Reagan's not here I know I spoke to Mom okay well another round of applause for so let's let's do this let's get while we're excited let's get this picture this Kodak moment and you don't know what Kodak means let's get this picture up front to the board of education and parents and Guardians and grandparents friends take as many as you want and then if you want to take some more over here as you're walking out you're more than welcome to do that too and I know Mr Daniels will want to say something to oh we got one more yeah Quinn come on up Quinn who was a former Cherry Brook student friends is now a CIS in fourth grade come on over Quinn so can you read what they got there for Quint since you know Quint um I I have reward gu one minute how fourth grade good so let's do something even better let's add live this okay why don't we get the picture and then I'm going to get what I need for Quinn okay all right so let's get the picture yes I talk right stand right here in front of [Music] Usry everybody [Music] turn okay I'll just look straight we got to look at over there for a second you seeing [Music] hand hold up you there okay everybody good good job good job guys congratulations congratulations Right congratulations so if everybody could just stick around I actually got Mrs CTO on the line who will speak about Mrs CTO can you hear me I can hi everybody okay this PTO couldn't be here tonight and so she's going to speak on your behalf okay go ahead m CTO hi Quinn how are you I'm good so it is my pleasure to honor by phone Quinn McCarthy Quinn is respectful to all each and every day we can always count on Quinn to come to school ready and excited to learn she shows off her positive respectful attitude when she eagerly focuses on lessons Works beautifully with all of her classmates and always takes her work seriously often challenging herself to exceed expectations Quinn does things simply because they are the right thing to do never seeking praise CIS is a better place because of the big and the little ways that she makes such a positive contribution to our school Community we are lucky to have Quinn at CIS come on Mr you get in for [Music] see thank you good job you want to okay so I I just want to thank everybody because you know the board of a lot of meetings but but the most rewarding thing for us is nights like tonight when we can see what's going on with our students and our children and in Cherrybrook school that's our foundation foundational school that's where the the uh the academic The Learning Journey starts there and we had an opportunity a week or so ago to walk through with Mr Amor and see all the students at work and I can tell you that our children are loving education our teachers our staff and made it so wonderful them for them to learn and that magic carpet that you all sit on is just my day we never got out of the chair but uh it's it's just a wonderful thing so I want to thank all the parents and um keep doing what you're doing because these are our future leaders you guys are the ones that someday one or two of you are going to sit up here and you're going to be looking at young people like yourself so keep doing what you're doing cuz we're so proud of you each and every one of you and we're so proud of our teachers and our staff and our Administration and what they do uh C's a special place you all know that because you live here and um just a little bit of a pitch we're going to need your help this budget year so so be there for us uh when when uh when the time comes so thank you all for coming tonight Dr rman thank you Mr Daniels so we're going to ship right into the Showcase school where we're going to have some first graders present with Mrs Dolph and Mrs Nels you're more than welcome to stay to support they're going to go for about 15 minutes longer totally up to you but I'll turn it over to Mr amam all right hi friends you ready I'm St I know um I just want to thank again I want to thank the parents um and obviously the the children in front of us here for coming in and and showcasing um some of the great work happening in math and I'm going to hand over to our math coach um Mrs do and Miss future um good evening board members good good evening families um I wanted to say thank you for allowing us this time to Showcase Miss Steven's first grade class and for first graders here some of them some of you so shortly we are going to invite her students to come up and you are going to see them practice their workplaces and while they're practicing their workplaces they are going to be showing you their skills in addition and fluency within 20 and you might ask yourself what is a workplace and as a child I didn't have workplaces and I'm sure you didn't have workplaces and workplaces are essentially math games or math Cent it is an integral part of your students practicing what they're learning in the classroom it is also a play based approach to learning math we know that it takes 400 repetitions if someone is sitting in front of you to learn something through these math games or workplaces it takes about 10 to 20 repetitions for your students to start learning these skills so they're essentially learning these this fluency piece through games um during these math games these activities that your students are going to be practicing you're going to see full-on engagement they're going to be collaborating with their peers to play these games students are going to be practicing their math reasoning skills and they're going to be taking risks and sharing their own thinking workplaces allow students to do all of this hard work in a safe and creative environment and as much as it's safe and it's they're able to take these risks it's also fun for the students and that's something we want our children to do is have fun while they're learning it lay sorry it levels the playing field for all the students to take part in their learning because of this it's easier for them to show their thinking and to learn so tonight I'm going to turn it over to miss Stevens and she is going to tell you a little bit more about what her class is working on in workplaces okay well thank you for that um hello it's so nice to be here with all of you today hello if you can't tell our class is also very excited to be here tonight um but some of the things that we've been working on in class are um different addition strategies um so one thing that we really want them to know is that in an equation there's a part A Part and a whole so you're going to see them working on this in their centers um we're working on a strategy called plug in and count on so that means if they see 6 + 4 they're going to plug in six and then count on four more that's a faster strategy than counting all of those numbers on their fingers um so we're also doing near double Stacks so that means if they see something like 5 + 6 we want them to think oh I know that 5 + 5 is 10 so 5 + 6 must be one more than that so we're trying to get them to use some more advanced math strategies um that's what we've been doing in our lesson so you'll see all of our centers are matching those things that we've been doing in class um so you're going to see four centers up here today in our class we rotate through different centers but of course there's not enough time to do all of that um but one Center that you're going to see is called doubles plus or minus one one they're going to be doubling a number and then either adding or subtracting one from that number they're going to do another one called spin and add that's where they plug in one number in their head and then you're going to see them counting on to add a different sum there's another one called drop the beans in that Center there are white and red double-sided beans they're going to have seven of them the number changes throughout our centers today it just happens to be seven um so they're going to drop beans and then they see how many red how many white and those are the different parts that will make the hole um and then the last entry you'll see is called match to get the hole it's a card game and they're trying to find today it's 10 it's not always 10 um but they're going to be trying to find the sum of 10 with pairs of cards um so you might be wondering what math standards you're going to be seeing today and that's something that's really amazing with math centers is they cover so many standards all in just one Center in fact there are too many that I could not stand here and read all of them to you today um but the one that you are going to see that is a main standard is onea add and subtract within 20 um so are we ready to get started with some of our centers okay so we have four of them up here and like I said we do rotate throughout these centers so every student sure that would be perfect thank you every student has done all of these centers um sure I so we've the already know team that's okay so our yellow group come on over here in our classroom we do that this on the floor is that okay thank you they're coming to play boys and girls just wait for Mr Daniel right I'm with you guys all right here we go all right so how do we play this game okay all right oh you keep trying to you got one yeah he [Music] could [Music] you get what he can use had these guys are here can you take can you take the twoos you with the six or is that you the [Music] make conratulations [Music] coming magic need need a one one say go ahead all right pull [Music] is come on oh my gosh we are so lucky what are you doing all right my friend let's go are you turn you got Z I got on [Music] [Applause] on all right than you for let me play it's take about 3 minutes for me to get [Music] [Applause] [Music] right [Music] three two one you did an amazing job first gr friends can you please put your cards down for a minute what does it look like so we hope that you enjoyed watching and learning how your students learn now at Cherry Brook School and how they are working on their play based learning through map and workplaces and in this area they're working on fluency of addition and subtraction but if you saw an older class you might see them working on multiplication strategies or around the 10 doing similar activities doing so I just wanted to say thank you very much for your time this is outstanding thank you thank you than you very thank you great job already [Music] hello [Music] just great so [Music] family thank you so [Music] much [Music] tonight see you thank [Music] you okay thank you okay so let's uh let's bring it back um I think the crowd was thin we are so interested so um Don would you please lead us in the um in the business managers report right so this should now foras as the end I we met with [Music] the9 ch [Music] so rum might not so that'll be on um something that will determine in the next couple of months child um and uh we are also this month uh later this month we'll be taking kind of a deeper dive as far as our expenses go uh we're having the schools encumber know what they need what they know about and that'll give us a better uh idea of where we will are going to see negativity and where we're going to see positivity so we'll come out in that some areas to watch I know our custodial supplies substitutes Kelly Services um utilities and Fu so we'll keep an eye out that and you know I know there'll be some more changes in the month of January okay so I I do want to point out um for those here and those online uh in um the business manager report regarding excess cost reimbursement so um you can see as you read that paragraph that um the concern is that the rate that the state had talked about that they were going to give us that we were all told we were going to get not just us but every other every other Town um it looks like it might be lower and why did that happen well as all the towns came in with their requests the state had budgeted x amount of dollars and you're finding their themselves short now Donna said there's rumors that um we may be getting less than than uh what we anticipated we don't know that yet today I fired off uh a comment or two to uh our state representative to see if we can get inside this because if they do come in lower if the state does not fund the obligation as they had originally said they were going to um we would be short at about $110,000 so um and it's no um no reflection on on the board or the budgeting process it's just that the state was waving the flag that everybody was going to get X and now because they did not budget correctly um we may we may suffer from that so I just wanted to plant that seed so that everybody knows there could be an additional shortfall of $111,000 now we we were conservative in our estimate I think the superintendent mentioned we had uh we had budgeted about 75% and it looks like they may come in at 70.5% a lot of times budgeted at 80% um so we we uh we took a more conservative approach but we still may get a a shortfall so we'll watch that closely we'll probably know more in the next 30 to 60 days uh it may be a question it'd be a great question for not just me to ask but any of our board members when our state reps are in on the 23rd to ask them and to press them for their help and assistance in making sure that those dollars do come through as the state had promised um so uh I just want to make that report Russell could not be here tonight he had a um had some pressing business so that's why I gave his report so um anything you'd like add to that Dr Gman all right so with that said any questions on the business manager report which we'll accept later Felicia were you were you going to say something I'm sorry no cdy Peggy's good okay so we'll we'll leave it at that all right uh next on the agenda is uh the assistant superintendent's report Mr Bishop thank you Mr Daniels a quick report tonight and something that I'll be uh providing additional information to the curriculum committee at our upcoming meeting about but it's in reference to uh we we had the opportunity to see current Cherry Brook students tonight this is about our future Cherry Brook students in the realm of uh kindergarten enrollment and the new legislative changes surrounding uh the entry date so as we as we know uh legislation from Public Act 23-28 has changed the the cut off birth date from January 1 to September 1 um along with that though in this upom year they have provided an opportunity for a uh a waiver process which must be created by districts we have a process that we have engaged in we are thrilled that the Canton Public Schools has um continued to be able to hold a very strong screening process throughout its history to better understand uh our students and better prepare for uh our population as we come and we'll be using elements of that again as we move forward um and use that to be able to uh inform families who may be interested in a waiver we'll will be sending additional information out to our community we anticipate this next week on all the dates for our process and uh we look forward to being able to go further in depth with the board at our upcoming curriculum meeting about those uh those elements of that screening process um but that's a for me tonight good good report thank you very much okay so that moves us to the public comment I I like when Mr Amar always says friends when he turns to student so at this point I'm going to turn to our friends either in the public or online any anyone friends that want to make a comment uh we just ask you to because the meetings AR along we ask you to re uh keep your comments to three minutes if you would please and uh if we think you're going over we may mention that but um does anybody have anything for public comment tonight either in the audience or online so if you're joining us online for public comment um you can go ahead and use the raised hand teacher zoom and I will call on you by your Zoom name nothing okay so I will close public comment thank you very much all right so I'll turn this back over to Dr Gman for the Cherry book Primary School continuous Improvement plan super thank you Mr Daniels uh the board of education at a meeting the other day at Cherrybrook primary school public meeting to discuss the continuous Improvement plan and Mr Amry is here tonight just to provide a brief overview of the continuous Improvement plan that is in your package for this evening Mr ammer thank you Dr Gman thank you Mr Richard Bo of members um as you all know uh this year we're working on six um goals um for our continuous Improvement plan at cherberg Primary School our first goal is Center centered on student growth and achievement Cherrybrook Primary School students will engage in ela English language arts and math curriculum that is rigorous and relevant to their needs and will demonstrate academic growth and ACH achieve levels of proficiency or higher on benchmark assessments our second goal is focused on Partnerships and Community engagement Cher Brook Primary School will develop and Foster communication plan to engage families and stakeholders for the purpose of gathering input providing information increasing transparency which will cultivate and support student learning our third goal is focused on financial sustainability and efficient operations Cherry Brook Primary School will adopt and maintain a long-term sustainable financial budget and operations process which aligns the building and District level goals while addressing and supporting the needs of our students staff and families our fourth goal is focused on our learning environment and belonging Cherry Brook Primary School will establish and maintain a process where all staff and students will engage in learning opportunities which will Foster and support the social and emotional needs of our students our fifth goal is around embracing diversity Cherry Brook Primary School will recognize and celebrate our unique identities by creating and welcoming culture and inclusive and inclusive environment that reflects and supports diversity of students staff and the community population and our final and sixth goal is around Workforce Development Cherry Brook Primary School will actively provide meaningful professional learning opportunities that will Foster our recruitment practices develop our employees and retain employees to support our continuous Improvement effort so as Mr Amry says his goals align with the Board of Education goals and he gave a lot of examples the other day to the board and when we were doing our walkth through and then within his detailed plan so I don't know if any board members have any followup questions or any of the board members that were not on the walk through the other day have any questions for Mr Amry or any comments any questions I I would say that you were pretty thorough the other day and to Dr Grossman's point the alignment is perfect you're you're right in in tune so thank you anything from you no I was just saying John how I love all the goals are so action oriented and um we enjoyed our visit it was great great being there at the school so thanks for taking us around and all the wonderful things that we s that support these goals thank you Mr Sol any other board member Joe yeah I I uh I this walk through unfortunately but I had a private walk through uh I guess it was yesterday uh and I have to say uh the goals are thoughtful uh measurements for them are clear uh that the the sense of leadership that Mr Amry has brought to the school or Vision he's brought to the school is really very impressive and it was a and it was an in there was a lot to ask to give me an extra hour of his time but it was a really really terrific hour and the the sense of uh uh quiet purposefulness in the schools and the classroom as we walked through is quite evident as well as the the uh relaxed and purposeful learning going on so thank you for that thank you Mr shler yeah it was very informative especially for those of us who haven't had students at Cherrybrook for several years so thank you for your time and it was very nice thank you Mrs Hayes okay ficia Cindy good okay all right thank you that was an excellent report he you did a great job tonight the kids were great parents were great thanks for coming out no thank you okay keep up the good one all right thank you thank you everyone thank you thank you was all right we're going to turn now to the budget and um there may be some board of Finance members on the line and um Mr stay but um I'm going to turn over to Dr bro super thank you for the board members that are online and the people that are public the the materials that are going to be shown are also posted on the the main uh part of our website under budget information right on the the front page so if you're not in attendance this meeting uh kir will be showing it on the screen but she will also it's also posted on our website so if you recall on December 12th I provided the Board of Education with the forecasted budget so what I'm doing it's don't one care there you go what I'm doing this evening is uh providing you answers to the questions that you received and I want to thank the board for submitting your your questions I'm going to go through them one by one and if you have any clarifying questions you're more than welcome to uh ask a roll right through these because you have the answers also but the first few slides on slide two I just want to remind the board again of some very important dates because we started our budget process earlier that I presented a forecasted budget meaning that the number that I provided last month is probably not the number that I'm going to land on when I present the budget on February 1 so we have review of clarification of questions tonight we have I'm going to also present to you this evening shortly our open Choice how we're spending our open Choice funds perspectively for next year we're going to have another budget workshop on January 23rd I'm going to present the administrative Budget on February 13th and then you can see the lists of budget workshop dates um when we have to submit the budget to the board of finance and all the way through so I would ask you to just please mark those uh dates on your calendar it's really important on page three just a reminder of what this chart is so this chart really is what I look at when I'm developing a budget and the the First Column of salaries Transportation health benefits liability oil natural gas and contracted Services just out of the gate just to remind you I am up 4.20 just out of the gate when you add in the special education increase it brings us up to 8.19 and then when you add some of the new things that we're looking at with Furniture equipment educational technology small cap new staff it adds another 3.5 to get us to a 12.4 then you uh subtract out the open Choice funds of 925 at that time 99 25,000 that brings us to 9.4 but on the bottom I shared with you that there's new Revenue that is going to be coming to the the town with the $350,000 of excess of Education cost share and then $850,000 relative to the revenue that is given to our that we're given for special education students from the the city of Harford so out of the gate I'm looking at at a 5.5 so that's the number that I am looking for looking at with the revenue that this budget is at 5.55 but I shared with you that 9.4 number just to show you that we're offsetting that with a revenue so let's go into the questions and and again they were great questions I'm going to read them and then I'm going to read right off of them it's the easiest way to do it what impact does the Thrive program have on the proposed budget for 2425 is the program fully funded have any savings been realized this year are there any savings likely for next year the impa of programs such as Thrive and learning lab are that they enable Canton schools to provide at least a restrictive environment for students with unique needs Thrive is keeping High need students in District which is decreasing the need to seek out placements the program has already save can and hundreds of thousands of dollars in two ways keeping kids in and then you could see based on the current in projective students the Thrive program is appropriately funded saving so far this year our $108,000 of bringing some students back and then we anticipate next year an additional $770,000 in savings of bringing another student back slide five are there any new unfunded State mandates for next year that impact the budget if yes please explain I'm going to preface this we've only chose four that are new mandates there are hundreds of unfunded mandates but these are the new ones an act concerning and you've heard this before an act concerning the implementation of reading models or programs this act stems from the 2020 right to read legislation and remains unfunded districts must either receive a waiver or adopt one of the commercial CSD approved reading programs so if you recall we are was rejected that we need to um get a a program not for next year but I wanted everybody to know for 2526 I anticipate the possibility of $650,000 added to our budget to develop a reading program to get materials for K through three so if I may interrupt you that's another question for our state representatives if you just Mark that down to say that is a unfunded mandate that's going to cost the town of Canon $650,000 if 1% of our budget equals $350,000 it's almost a 2% increase just on that alone correct I think that's a great question an act number two an act concerning resources and support services for persons with intellectual or developmental disabilities requires leas to extend the IP until the end of the school year in which assum turns 22 laas are also required to identify a transition coordinator by January 1 2020 4 in fiscal year 25 2425 it's anticipated that there will be $101,000 so with it going from 21 to 22 we're anticipating that that will cost us about $101,000 another one Public Act um 23167 provides the hbac air quality inspections and evaluations are now required annually by certified uh testing adjusting and balancing the Actos o requires hbac inspections every 5 years that is in our budget for next year that is in at $70,000 the menal dignity act ensures that all menstrating students regardless of gender age or ability of soci or socioeconomic status have the opportunity for safe dignified self-care that will cost us an additional that's in this budget $225,000 for that it's in this year that's in this one this year that will be for next yeah right for for for my forecast right right right sorry right correct next one great question slide seven what items if any that were funded by the Esser grants does the proposed budget include and what are the costs is it likely that some of or all of these expenses will sunset so what that means is what new what is in the budget that we that were new when we received Esser funding so what positions or materials did we not have prior to covid that are in this forecasted budget that were funded by grants but now we're in the operational budget so we added a 0.5 custodian that was sr2 $30,000 that 0.5 custodian is now in our operational budget educational software we increased by $46,000 when we were going through covid in on line we still have those software programs for additional 46,000 three tutors and support services in Paris for $69,000 summer school services that was all covered by a arpa ARP Esser for $40,000 our Communications coordinator point5 that is covered by $24,000 and that literacy specialist language arts at Cher Brook primary school is $105,000 so for a total of $315,000 that is in the operational Budget prior to us receiving s funds that was not in our budget does that make sense now the question is will they Sunset they could they could there's a few here that I don't think will sunset based upon health and wellness but if student achievement Rises we may say we need less tutor support but for 2425 I I would not recommend that we would eliminate any of these positions slide eight what impact has the lack of an English Department shair for the past 5 years had on curriculum selection of materials Etc The English Department chair position was retained by Dr Kidwell who was the English department chair before she became assistant principal concurrent with her assistant principal ship through the 2020 2021 school year Department coordinator duties were held by current staff in the Years following the part the department supervisor's responsibilities were to oversee department meetings and facilitate Department work evaluation of Staff occurred through current administrative loads in this time there were no new courses nor selection of materials the return of the English department chair will provide expanded instructional and evaluated support for teachers facilitate the material selection process for the department and complete curricular reviews and Lead Department improvements it it's been a big hole within our camp midd that's a critical higher I mean right I think that's Kim do you agree yep um okay Slide N ventilation upgrade to room 100 Music Room B what will this $2,000 entail and what has the issue been addressed last this room has been a storage room for several years this is right across from Mr Bono's room it is partially subgrade with an external fresh air take system the system will be serviced to ensure proper ventilation protection from weather and the air quality tested to ensure that air quality standards are met in order for it may be used as a classroom the room will also be clean painted and prepared for use right now it's just storage and it used to be a room that was used for instruction so we want to get from there then some of it could maybe go in the garbage um so it's say something could go in the garbage my have to look at it what is the timeline on slide 10 for us to hear when we receive any funding from the Commissioners Network Grant Mr Bishop and Mr Moore did a great job at curriculum committee last uh month explaining the commissioner's Network the C Middle School team will be preparing their three-year plan to submit to the State Board of Education on May 15th it is anticipated that the district will be informed within the month of June so on my forecast the memo you'll see positions that are earmarked for the commissioner's Grant we will put those in our application if we receive the funding we will fund those positions and that I'll be really clear about that after we're out of that Grant they should sunset for the purpose that student achievement should arise based upon uh what we have within that Grant number 11 under notables 2526 maintenance staff is a 63,500 for additional staff yes this is a new position to assist our two current maintenance employees having a third maintenance person would not only assist in completion of new and existing projects and maintenance but would also help to ensure adequate coverage when current conans are absent what I also learned in the past two weeks since I presented is that the town actually has a request relative um to this and remind you this is for 2526 this is not for 2425 um to really look at that Personnel that I'm proposing that it may help out with field maintenance and some of the things that they're doing with the the parks and everything like that so we'll work collaboratively with the town but we're forecasting this out for 25 26 is there potentially some savings there in terms of less overtime yes yes and not having to hire outside froup do things yes so we have to work with the the town that we propose it within our maintenance department to help out with the what you're talking about Joe they have a a position that they want to work on fields and different things like that so we may be able to kind of combine the two things but we are spending a lot as Donna said at our finance committee on overtime and coverage number 12 slide 12 or page 12 large Capital fund is the fire suppression sprinkler for the 100,000 for each school year 24 and 25 something that is being replaced or upgraded just looking for some additional information this is due to Cher this is for Cherrybrook for leaking issues within the current system our contractor has recommended that we plan for the system to be replaced in the upcoming years since the publishing of the budget document and dated December 12th we have received preliminary quotes on a complete replacement that are closer to $600,000 so we're investigating this as we go along and this is in the large Capital uh part which we will be bringing in the the forecast memo you have a page of capital Improvement I will be asking you to vote on that plan uh at our next meeting on January 23rd slide 13 regarding the Panorama survey reduction if we go back to doing surveys inhouse how will be sure be sure for their accuracy well the Panorama survey provided Norm Norm School climate survey questions and out survey data the district will utilize surveys created to provide Community student and staff feedback relative to the National School climate standard and the district strategic plan so we'll align it with national standards and we'll input it in within a goog form you know how much savings that was 7,000 it about 7,000 slide 4 14 campus supervisor 1.0 for Cherrybrook primary school and CIS what is a job description for this position will be someone already on staff how will they provide a safe environment we have two camp we have a campus supervisor and a director security at the Canton middle school high school complex right now it's an established position the campus supervisor provides Safety and Security support by greeting visitors monitoring hallways and shared spaces and working in concert with School leadership and the director of school safety so the director our director of school security will oversee the campus supervisors at all the schools we also have one in the forecast budget for the afternoon time at the Canton middle school high school complex when school is out and there's activities in clubs and sporting events this is um a a position that is in our current non-certified bargaining group so when we have $220,000 that's contract so we're really going to have to monitor can we find individuals that have the background that we're looking for for Safety and Security to do these positions if not we're going to have to to look at this closely um this is a high priority of of this imminent stration what would you expect the campus supervisor at Cher book or the Intermediate School to do all day I would expect them that they're walking the hallways they're walking the the parking lot they're outside at the the recess field they're monitoring the the school school campuses and forming relationships with with staff and and students so they're they're going to be non-stop from 7:30 in the morning till approximately 3:00 at at CIS and approximately 8:00 in the morning till 3:30 at chb primary school so very similar to what our campus supervisors do here at the middle school high school but the the funding set aside for this for these positions was quite low if I am recalling it's aligned right now with our contract relative to what our current campus supervisors make at the hourly rate it's contractually so it's something that um the negotiating team is going to have to look at when we go through negotiations with the non-certified Union but that's what it is right now okay I just when I was looking over it I was it was unclear to me how we were going to be because it sounded like you were describing a full-time position and I wasn't sure how we were going to be able to to fund that with whatever it was like it's $20,000 so if you calculate the hours that they work at the rate that is listed in the the contract it comes out to approximately $20,000 y yep so that's something that we have to look at that if there's not a qualified individual that is out there we may have to come up with a different plan but that's where we are right now slide 15 is the increase special education budget based on the needs of our population or is it a projected number this budget is based upon the needs of our current students we do not budgetate for the budget for the potential of incoming students it's a real number are we legally required to incur the rising cost of special education services yes we are legally required to pay for student special education services however the access cost Grant does assist with the cost once it reaches the 4.5 times rate of our per pupil expenditure that's that whole excess cost that we're talking about 17 will there be any cuts to the programming districtwide in the budget at this time this forecast budget does not take into account any Cuts in programming however we will continue to analyze programs districtwide as we go through our budget process slide 18 if the board of Finance decreases is the board of education budget is there a prioritized list of what is cut first or is this something the Board of Education will discuss once the administrative budget is presented to the Board of Ed and the Board of Ed ask for a list of cuts if necessary this will be discussed during the Board of Ed workshops slide 19 how does the budget address improving student achievement going forward this budget directly relates to the Board of Education goal number one improving student achievement by maintaining and continuing to focus on providing students with gaps in their learning and the proper resources needed such as tutoring and intervention support 20 if the budget comes in at 9.50 or 5.55 what is the actual impact to the taxpayers in Canton it's challenging to make these decisions without understanding the potential impact on can taxpayers at this time we do not know what a 9.5 or 5.5 budget increase we'll have on the taxpayers in Canon this will be determined in future discussions with the board of Finance as they set the budget guideline for the town and the Board of Ed so they still have to look at the Grand list and what that means and so on and so forth so it's do to be DET y slide 25 this one's a new one fresh out of the State Board of Education last week how does the Bill of Rights that the Connecticut Board of Education pass potentially affect our budget for next year the Connecticut state board of education last week voted to adopt the Bill of Rights for non-english-speaking students a piece of legislation from the 2023 legislation that will ensure families understand that they are entitled to enroll their child in public education regardless of immigration status and receive translation services and important documents in their native language that's from the Connecticut mayor since this was just adopted last week we'll have to wait for guidance from the Connecticut state department of education on specific guidelines for implementation this could possibly have an impact on our budget there'll be some cost to this and the last question I believe what is the process or what is done to ensure all items in the budget are NE necessary fully utilized the budget process starts in September and from then to the present time a series of meetings are held both individually and collectively with administrators to look at the year's initial priorities planning and challenges administrators were asked to prepare the budget forecast recommendations and Order priority for the upcoming budget cycle as well as exterior years through 2029 detail conversations and itemized budget review have taken place for all administrators from small Capital items such as supplies textbooks and calculators to large Capital such as school maintenance and the need for additional staff the forecasted budget cycle is a transparent one with administrators talk openly about their school's needs for the upcoming year and for the next 5 years as presented in the forecasted budget memo on December 12th and I'll take any additional questions at this time before I go into the open Choice memo those were the questions that were comments thoughts anybody go right ahead far away anybody online have anything that they want to bring up thoughts comments concerns I guess you did a thorough job the the next document and again we can come back we're coming back on January 23rd that people have questions and I'll um say how we could do that again the next document which is also online is what I'm calling the open Choice budget and each year the administration develops budget projections for the open Choice beginning this year excuse me we're going to develop open choice budget and the open Choice fund helps the can schools meet the legal requirement for Connecticut school districts to increase opportunities for their students to interact with students and teachers from diverse racial and ethnic economic backgrounds below you could see that the the district for the the 2425 year expects to receive $10,000 per enrolled open choice plus an additional 65 per Choice kindergarten plus additional Appropriations and entitlements uh to the program to be determined but in fiscal year 2324 we received an additional $37,000 our current ratio of uh open Choice students to total population is 6.52 which is above the the the threshold of 4% enabling us to receive uh more funds so what we're projecting you can see in the chart below for 2425 we're projecting 95 students next year for a total of $950,000 and I'll explain that in a minute um the the next number the 21,000 for additional appropriation for having less than 10 students um and then early Beginnings that is our kindergarten number various Chef grants so we're anticipating receiving approximately $1.1 million Which is less than we receiv received this year and that's just due to we're going to have less open Choice students and I'll explain that on the next page so if you go for page two you could see in the middle under fiscal year 25 this is what we're looking at doing we're we're losing eight students this year if you look in fiscal year 24 we're losing eight students due to graduation that's in the bottom on grade 12 everybody W with me if you look in 24 the last line on the bottom of page two we're graduating eight open Choice students we're projecting that we're only going to bring in if you go to the next line in fiscal year 25 we're projecting that we're only going to declare three seats for kindergarten next year everybody with me okay so we look at when we declare seats we look at current enrollment we look at what the class looks like the make up the the class so you can see we're projecting three for kindergarten two for incoming second grader one for fourth grade one for fifth grade one for sixth grade none for seventh and eth grade because our numbers are currently high already and then one for ninth grade so you can see we're going to declare nine seats next year and then what we project is the next column over is 95 students for next year what we also have done is projecting for 26 27 28 you'll notice we didn't declare any new students yet for 26 27 28 because we really have to monitor what our current Canton students are going to look like in the year so you can see if we don't add any new students when we graduate classes it goes from 95 to 85 to 73 to 65 anytime we go lower it decreases the amount of funds that we bring in so we have to really monitor that closely but the the days of the administration saying well we're going to take 10 kindergarteners every year you can't do that you just can't do that you really have to look at our out years of enrollment and canton's enrollment is so um at the younger grade levels we got to monitor that that really CL less and less uh families are choosing us we're on the outlier of uh of that area for parents to commute uh to have their child commute CRA is doing it better job in in recruiting um you know if you if you take a look at our greatest year in kindergarten was seven and and I doubt I mean it's more like three or two um so we're we're going to see a decrease in uh in funds going forward just have to remember that and I I think we share that with the board of Finance too because what's going to happen is things that are an open choice if we value and this is why I'm going to share the next one if we value the things that are an open Choice they're going to have to go to operational that that declining enrollment program Choice enrollment was across the state correct few years ago still they still there in the Harford area yeah yep are students opting to stay in Harford they are they are CRA doing a great job on their Recruitment and the things that they have y okay on on page three I'm not going to go through all of these but this is exact ly how we are spending the $950,000 you could see technology replacement and I explain what that is instructional materials special education pair professional this is where it's dangerous anytime you put um Staffing into the open choice if you don't have the funding one year what do you do so the the ultimate goal is to try to slide um Personnel into operational it it's just if we do that it increases um what money comes from the the taxpayers of Canton so we have um seven PA Professionals in in this uh fund kindergarten Paris technology contracted Services you'll see a lot of our Technologies in open Choice technology software technology new Equipment Technology supplies the Canton Academy that's for our alternative students at at the high school the the program that we have Safety and Security for our camera licensing at $155,000 technology infrastructure our cyber security our switches Magnet School tuition at $889,000 teacher Residency program we spoke about that that's $60,000 to increase the diversity in our teaching staff our open Choice liaison a $48,000 our open Choice after school coordinator for $4500 there was one other that I skipped I know I did no I'm sorry and then you can see our various grants of $144,000 we have the special education teacher in that we have two tutors in that our open Choice after school coordinator our community and uh Communications support offering meals snacks Community connections and then our partners for educational leadership that's $30,000 to do our district Equity teamwork and work with our community so you can see all that totals the $1.1 million so if you want to get transparent of how we're spending our money with open choice we just provided you the list of how we're spending every dollar with our open Choice funds the next page I I just thought this would be interesting for you of how the $89,000 of magnet school is this just provides you the enrollment um by year for all the schools that are in magnet schools that are required for us to uh pay for for any student that wants to go to a magnet school and that's supposed to be um we're supposed to not have to within the governor's budget there's supposed to be a an deescalation of the cost to local school districts because ultimately I think what Magnet School were uh originally proposed that it was supposed to be fully funded by the the state well it's currently not so that just provides you a list and then on page six it provides you uh the current tuition rate of what we pay for our interdistrict magnet schools through correct so what I would ask uh the same type of thing that if you have any further questions regarding the open choice and any other questions of what you've heard so far I would ask you if you can email Claudia Donna myself and John any questions that you have relative to what you heard tonight any other questions I have and we'll do the same type of thing we'll put it in a a slideshow we'll answer the the the questions and we'll come back on January 23rd so the meeting on the 23rd let's just look at this um so we can give kind of a date so um questions by the 18th by next uh Thursday no I would like them if we can by Monday for the purpose that it it takes us some time it takes us some how about by the 16th 15th you're I'll give you the 16th I don't want you to work on the 15th so the 16th would be great so if we can get questions in by the 16th of January yep questions on the open choice you want further clarification you want whatever you want any budget question right let's keep let's keep drwing down I think this is a great process I think this is so open and so transparent it seems much more productive it does and and I think for board members have been out for a long time I think you're learning something I know new board members are certainly learning something on this entire budget process so you know Kudos and well well done on this so thank you thank you any other questions regarding this or other things that you've heard tonight from the superintendent on regarding budget or um open choice okay great so let's go to uh the standing committee reports I kind of gave you Russell's Finance report which is really to to to pay attention to that reimbursement and that may create a another uh challenge for us but let's let's stay on that and as I said it's a good question for our our state reps and um as by the way as the superintendent went through this and you're taking off all the uh the grants and things like that that were eligible for um you know questions may come to your mind also that will be helpful for our state reps so let's let's go now to policy and uh Mr Shyer uh thank you Lou and thanks to everybody who participated by sending in their questions and comments on you part of the 4,000 series we work on that tonight thanks to Felicia and Erica who came to the meeting which was great begy always comes uh as a Committee Member uh that seemed to work pretty well it got everybody involved at least to a degree or almost everybody uh we didn't finish the 4,000 series it's just so much in it uh so we're going to pick that up at 6 o' on uh the 23rd again anybody's welcome there if you have any questions about anything we agree to have the last seven policies we're we're looking at in the 4,000 series The 5000 series is very long and and all our policies are important these are especially important they deal with students uh and there's a I said 34 of them so we're going to ask the same uh effort from everybody I will send you an email tomorrow the next day and uh you know assign you request that you look at four or five policies and get your questions back to to John and to me as soon as possible that's for our February meeting so we'll say by the end of January John is that good by the 31st you get the questions John earlier by the 31st and and and feel free to look at other policies that are particular ular interest to you I started trying to assign by interest what I knew you were interested in that was just driving me nuts so I just sort of did it in order but there's another policy that you think is particularly important to you please look at it please feel free to look at them all and mail questions on any of them uh but it was great to have so much participation uh in what you know pretty pretty long drawn out process we hope to be done by March uh I'm guessing the 5,000 series will take us uh probably two meetings [Music] uh and that's what I got thank you great report thank you any any questions for policy or how we how we're U going through this concerns thoughts suggestions all good thanks Joe okay uh curriculum with technology Erica please okay so we had our our last curriculum meeting on the 21st thank you uh Lou and Joe for showing up and offering support um the main focus of our meeting was the Kon middle school focus Plan update there is a handout that was passed out I was hoping to give one to each board member um so I think I can I will try and uh email that out did we email that to everybody or just curriculum we can make sure that it goes out to everyone since I'm just thinking since half you know several people aren't here we we'll send it out to everyone so that you can um see it's a two-sided um handout and uh that was mainly what we did we had uh Mr Moore there and he provided the details on the commissioner's Network process to date and the audit report uh he went over the um Act acony Taco that they use where they um go through four different areas um Talent academics culture and climate and operations uh the list who's on the committee and then we looked at strategic actions the data um for those of you who who already have this handout I just the only note I wanted to make on there was that 2021/22 was the year CMS was identified and then we talked about next steps and uh this what it would look like moving forward after um things progress um so and then in addition to that the other things we we approved the 2024 2025 program of studies and we reviewed the assistant superintendent month monthly report excellent and our next meeting will be January 24th we are asking people to block off 9 to 10:30 we may not need that much time but um that is what we're shooting for so I think that's it feel like I'm missing something but you please would you have more I know right yes oh I know what I was going to say the um for those who weren't at the meeting um we haven't been able to do our walkth through yet and that's scheduled for it's going to be Jen the work I think they were CL was talking to Lou today it looks like it's going to be January 22nd people are available and we're just confirming with Jeff um that if the the 9:30 works so you will know more this week okay so but for tomorrow for those who weren't able to attend the curriculum meeting that will be an an additional opportunity to get more information directly from Jeff on the middle school and how things are going great great report yeah hey any questions for curriculum anything you heard tonight that uh you want to dive into further okay great um Communications anything you want to report Felicia uh sure uh we had our last meeting on uh January 5th um talked about the newsletter that came out in the fall if you haven't had o opportunity to see that you can go on the website if you click on District on the left and communication um you'll get you'll get to the Canton school's Community Connection the fall Edition um we've had an increase of guardian and uh parent um opting in we have 125 new people kind of getting communication you can also opt in anybody that's listening to the call or listening to the recording can opt in from a mobile um device by texting why or yes to 675-87 um some of the highlights for the next newsletter not only including literacy and math but we're going to highlight the Thrive program Athletics and then of course the budget we now have newsletter for the high school and the middle school on the website we'll also be adding uh Cherrybrook will also be made available so you'll be able to find those um under each school just really keeping the communication open with all the schools um the next newsletter opportunity of newsletter printing would be the date will be uh September 16th and um we're also working on some collateral for open Choice enrollment um just communicating that out to our community and lastly our next meeting will be uh February 8th at one o'clock February 8th um might I suggest on on twoa anybody that can make that meeting I I think that would be also a good meeting to start putting the underpinnings on how we want to communicate the budget what our strategy is for that communication how we're going to go about it so um I I wrote it down I'll try to make that at 1 o'clock is it at the uh central office us um it's it's usually virtual okay um so I I would suggest that we try to jump on that meeting the other thing is I think the board members have to be equipped at the proper time when when the superintendent's budget is is approved by the board we need um kind of a cheat sheet of bullet points that every board member so we're consistent in what we're saying out to the public so we're not misspeaking about certain things so uh it' probably be important to arm the board with certain uh points in the budget as we go forward so that can all come out at the uh 28 meeting but I think we have to at least start building our strategy going forward the other thing we have to start thinking about is the space situation and how we want to Comm communicate that out so I think you're going to have a very active um first quarter into the first quarter anyway on how we move forward so okay any any questions on communication or anything I just said no okay great um thank you for that report so let's go to calendar of events in your in your packet um you know sometimes we're not sure about all the different dates and you can now add uh uh February 8th in there 28 at 1 p.m.

okay all right guys so we have one two three four five six seven policies so I'm gonna does anyone have any questions on any of these policies Janelle did you um I there a couple that I just have comments on okay all right um so going in order that they appear um so my first one is um on ihba Lori and I had exchanged some emails and I just provided the information that fits under that last line 504 note districts to reflect local configuration so it had like basically we went back I Lori and I communicated she went back to Mas to ask them what they intended there they were basically looking for who in the district was responsible for Section 504 um and so that listed my name John's name the principal's name the 504 coordinator so I just I don't know if you want to have that included that was something that Laur and I communicated I don't know the answer to that so that's just my note on if you want to have that included in that Poli [Music] M I think that's what they're asking for right there they're asking for exactly what she said it isn't it's not in there it's not what it was was printed off of the drive Lor does have the I did share the language with Lor so just some feedback on that and then I have another one um do you want G to move on yes so ibf homebound instruction my suggestion um is to specifically reference the Desy form that is required um which there's a a title for it it's Physicians affirmation of Need for temporary home or hospital education for medically necessary reasons um it's des's expectation that in order for us to implement um homebound instruction home or hospital that a physician would fill out that specific form I think it would be helpful for it to be reflected in the policy okay like a hyperlink to that policy yeah um and the form is available um even available online it could be hyperlink to the form it's a readily available form and I think it's well known but it would be a good idea to reference it hyperlink might be good in okay all right so do you guys so Mike I'm asking you because L's not here do you want to K wait on voting on those to and we can vote on it as is amended by okay perfect all right so I'll do each one separately then oh was there any more Janelle sorry no those are my suggestions for um added language okay so we're g to amend so for ihba um amended with um name um right right sorry names and Y it's it's really just who oversees the 504 program for the district that was ihb and then IHF is going to be um amended to include hyperlink for a physician's form sure so we know that we can access hyperlinks from the school committee online policy I honestly don't know all right so it's to be amended to add a hyperlink to include a physician's form what is that requir y I mean there's a technical name form but I think if you call it Physicians form we call the required Physicians form yep okay all right so any Le you had a question for ihba under the legal isn't this straight fromion is it like just a typo do you want to wait or do you want think it's okay M we amend it with whatever the M yeah whatever they say it is I have take it out get some funky things going on here I can't get to but is there a way for us to approve it with the amendment of to correct section for the yeah this is just a really annoying style thing but why is all the body text holded in these just seems like I know they copy it fromc question don't know all right anything else okay could I have a motion to approve policy IGA curriculum development so Julie Jess any discussion all in favor I'm an i as well that motion passes I have a motion to approve policy jj- E-1 educational field trip application Julie Lisa any discussion all in favor M and I as well that motion passes okay so oh yeah can I have a motion to approve policy igb Support Services programs any discussion all in favor I'm and I as well that motion passes I have a motion to approv policy ihba programs for students with disabilities amended to to include the names of the district Personnel who oversees the 504 plans which would be jelle and principles and also amended to include the correct formatting based on the masc guidelines the legal reference section number the legal reference section number amended to include the masc legal reference section number so all right Julie yes all in favor I I'm an i as well that motion passes but I have a motion to approve policy IHF homebound instruction with the amendment to include a hyperlink for the required Physicians form juliean Jess any discussion all in favor okay I'm as well that motion passes I have a motion to approve ibh alternative school programs Jess second Julie any discussion on that all in favor I'm and I as well that motion passes last one could I have a motion to approve policy J J instructional materials so Julie Lisa I need stop all in favor okay I'm as well that motion passes all right future agenda items we we talked about the Student Success committee handling the handbooks we talked about Carol's midyear report is going to be at our next meeting we're going to have another lengthy meeting um only that's funny Carol laugh um so we we do need to talk about a survey it's come up a few times I'm inclined to kick that back to the Student Success sub committee L's not here to speak on behalf of the superintendent eval committee so we can do you want to talk about that next time when she's here and see if she wants your that sub commmittee to do it or if you want to KCK student sucess you want say something just because we right at the tip of Danto sending out student parent survey and school climate they created it I had a chance to look at it actually on tomorrow at our P meeting and I think right behind the elementary one so if you are comfortable with going in that direction created by the schools for the students and the parents that's happening unless you wanted to send a whole blanket to district one no I think it was motivated by the sub item you know supposed be B from parents so I think certainly that's great love that well Tri element but it's going googleing Google more so in the past we've had trouble with those people answering multiple times doing different things you can do settings yeah you can make sure that happens yeah that was my feedback to that form because for example if a parent had multiple students in the in the school did they want to have individual surveys that's what our conversation tomorrow was on our agenda to discuss to fill out they have to send out individual one each stud yeah because there that that issue is issue of other people answering it that don't are connected to the schools but they somehow get hold of it you know the Google forms are just they're easy we talked about maybe having some type of surveying so I think surve monkey Survey Monkey is free right but I thought okay I don't know if that's enough not talk about that tomorrow if somebody is interested in transferring it transferring the content to Survey Monkey they absolutely more welcome to do that this just matter put all all the work into it it doesn't come back with accurate results but yeah this is the tool that it's not Google Docs is not Anonymous it comes from so you should be able to see who's answering twice it's just yeah you have to you could do the settings on it it's just it's not Anonymous Survey Monkey can be anonymous but I think for Survey Monkey you can fill them out multiple times I thought we had said right so I think you have make it clear like are you doing it first student like one surve for student yeah only fill this yeah just have good instructions I think it's great that you're doing everybody follows the instructions no but then all you can do is try all you do is try you such a troublemaker it's true we people BR about it oh I screwed with the results because I responded multiple times we we've had this I did hear that we've had this but you can see who did that see an email address well here's the problem if you point if you have people put their email address and they're not because now it's not an anonymous form but it's not for Google Docs you have no you don't are you it's part of the settings okay so you can you can set it to be anonymous or not to be anonymous i' I've had really excellent results with collecting emails so not Anonymous right not on this I think you know you know it depends on how okay well that's great that that's in the works thank you for working on that I think that's great I Like It Is there is there like an open section like a fre respons and did anyone have anything else they wanted to um put on for future agenda items I feel like we have a lot of stuff working but if there's anything else I always want to hear about it my is um that the program studies will be upcoming um for the high school and um for scheduling purposes so it's right now all of the staff is putting edits to the programming studies so I'm hoping that that would move forward for the February meeting so then it will be approved so then can okay okay the program STS all right we are going to have a very long yeah you know what I've for studies it's so helpful choosing classes for the kids and the parents but combining the right I separated Well Done Right so it it has been separated yeah I saw it was very so we'll have that to read for the next meeting and we're working on thear oh yeah we usually vote on that March we have a zoom meeting in March we could do it yeah I would say Mar so much on thatal we have to go with [Music] the have the budg of transfers we'll have yeah we're gonna have a lot of stuff in Mar I mean in that February no we got to do the vote earlier right calar C yes people need to know when school starts yeah yeah yeah no she's right U we should probably do a first read in February just so people know first or no we have two meetings in March don't we we have a zoom meeting and then we have the the budget the final budget form so we can do a first read on the zoom meeting and then we can vote on it at the budget the public I just don't want to thought we didn't have a lot this meeting and we're almost three hours in so tough time could it be could it be list a future agenda item like just so it's there you mean so you can see it but see it then it's this discussion that takes the time so I I'm reluctant to put it on put it in the drive and because then people are gonna have questions on it well it's just a toss people are gonna have questions or not or we're going to fly through it so that's my only thing it's definitely going to be a future agenda item there's no question about that it's just do we actually put it in the drive and have be a first reading and actually start talking about it in February or do we do you want soon the better all right you want to do that I agree I know people have already asked me and I'm just like all right fine we We'll add that in there just plan that's gonna be a three- hour meeting so put that on for February yeah Megan from March just as it heads up um we have to write a report called for the student the act and we have to submit it for April 1 but they appr by school committee first okay so we'll have we just were on a great okay all right so we we can add that onto our Zoom one maybe okay okay all right all right so we talked about we have the SRO Forum Monday January 22nd it would be great if everyone come and then our next meeting is Tuesday February 27th at 5:00 P pm and plan 5 and there snow date forl the snow date is the 24th thank you just thank you and hopefully we don't meet it all right could I have a motion to adjourn the meeting Julie and Jess did you say second all right roll call right we do roll call Lisa we do roll call all in favor hi I I I as well all right no let

is a zoom meeting for um Communications um you can you can also add on the 23rd there'll be a policy committee meeting at 6 p.m. so you have the district events uh for January and February I know this is very helpful to me I appreciate it so uh any questions on uh District events for January and February or anything we're missing if somebody else wants the only thing I noticed was our board meeting is not listed the right so we'll make sure that gets on there too so I noticed looking at some of the dates that some of them are on Mondays or Thursdays are kind of odd days not not a typical Tuesday is that correct I ail the date with the uh with the weekday I heard some feedback that people like getting the reminder the morning or day of the board meeting with a link however I do know it is on the website and it can be accessed from the website um and I think staff also liked that reminder but I we used to do that right want to do again or not we used to do a reminder correct I love there was an email that went out that that should be that should pretty easy to do right K yeah just remind the day off to the community or could be an invitation from to the to the entire Community I think we should talk about that about the about the date of the meeting to the entire Community well is that what your suggest I think I'm not suggest she was saying it to the board oh well no no no I I was saying that people have in the community provide that feedback I'm not saying we should do it though I I think Jordan should yeah talk to you Lou about I'm just telling you what I'm hearing people asking that mentioning it the staff mention just because I'm saying that's what people are asking doesn't yeah it's in my opinion it's very clear when our meetings are it's posted the agendas are I'm sharing the feedback that's all yep and if they I would say if if people have concerns that they don't know when a board meeting is they're more than welcome to uh give my off off call can can we get this District events of January and February with with some of the updates that we just mentioned including having our own meeting Claud okay uh board member announcements does anybody have an announcement for the board any anything you think we should be aware of an event coming up um something you heard through C or anything like that no no okay um Bo action items any any action items for the next meeting I will say for the next meeting I i' I've talked to Dr Gman uh we haven't had a PTO update they can submit it uh in writing or whatever but I think we should stay close with our pto's um just to and and I understand some good things are happening or they've done some things we should certainly um we should certainly acknowledge what the pto's are doing there do there updates is there a link for updates on one of the sites or something that Felicia was mentioning maybe there's a link there that their updates go to I don't know that's something that we can talk with our PTO about they do have their individual sites that they maintain but we can gladly speak with them so some of those things the board should be updated on I you know I'm talking to Dr Gman about this they have done a wonderful job I don't know maybe Kim's been at CIS but they revamp the entire teacher Lounge there and furniture and painting and and PTO members came in and repainted a real surprise for the teachers I understand it really looks inviting and warm um but we didn't know that and we can't thank them when we don't know those things so we we need to get a better uh connection I think with the PTO going forward so Dr grman to work on that okay uh anything else for board action items no okay uh recommended actions uh the consent agenda so I um I'll take a motion that the um C Board of Education approved the consent agenda thank you Eric onor first second Joe any discussion no all those in favor I I online three yes is online all all yes is in the uh in the room here okay um and then uh the second the second motion we're going to need obviously you can read in your packet but with Bill Gyer G and Nathan being here we need to uh allowed Nathan to be the signer so uh I need someone to move at the Canton Board of Education appr approve the removal of William guer uh our prior finance officer is the check signer to all Board of Education accounts and add Nathan Amos finance officer is the additional signer on all accounts can I have a motion please thank you Erica second thank you Kim um any any uh conversation about that discussion no all those in favor I I online thank you very much and and then the final thing I'll just maybe Dr Gross would just mention this please yeah so what we noticed and I don't know how we missed it is that the Russia sha holiday was actually off by a day that the holiday starts on the evening um and we actually had it on the the wrong day so it's just a change so the the Calendar's in your in your in your packet if you will and I think that now falls on October third correct and it was listed as the second yeah and you could see that in the Shaded area so now we're we're uh we're changing that so I need a a motion to move to amend the Canton Public Schools 2024 2025 calendar and replac with a revision version due to an incorrect dat for rashash Shana observance thank you Joe second thank you um Felicia I saw so uh first and second any any discussion on that one no all those in favor I anybody's yet I on the board on the off thank you thank you and we'll send out a um new calendar this week to staff and families so I I just want to say that um I just feel the final comment of the night that that we are making so much progress on the budget at Cherry Brook primary school with CIS and even our high school which is you know quiet because there's not any issues but I I just think I I want to thank this board for what they're doing with policy and and and how this whole thing is shaping up so you guys are doing great work sometimes we're a little short-handed but you guys all rise to the occasion and I just think this is a you know this is a wonderful board so thank you and thank you Dr grman thank you uh Mr Bishop for the work you do thank you Nana and Nathan it's always great that you're here and thank you for attending the entire meeting tonight we appreciate youate so with that could I have a motion to can Board of Education jours it's January 9th 2024 meeting at 8:53 would that be about right good 851 let's go with 851 I like that number uh Erica made the motion second Peggy we're getting you in on the action so Peggy's in on a second uh any any discussion all those in favor I 23rd I was here the whole meeting just so you know I [Music] wasn't we put you on three committees while you were out there

yeah so they can just come in late sorry running late Jen said she's running late there's ah you made it Happy New Year oh that's actually pretty close now okay I'm gonna start the meeting at six o'clock I'll take a motion to adopt the agenda I move to adopt the agenda second all in favor I I motion carries four to zero Jen will be here in just a little bit she's rainning just a tad bit late no someone be late that'd be crazy so hey you're gonna be late all right so we're gonna go and do the pledge please Al of the United States of America and to the Republic for it stands one nation under God indivisible liy andice all right thank you we're going to do approval of the meeting minutes is anybody have any questions on the minutes from last uh just the regular board meeting I was not here so no question no questions no questions all right I'll take a motion please I move to approve the board minut the board meeting minutes for December 14 second all in favor I I motion carries three to Iain yep three to0 to one okay so then um approval of the meeting minutes for the executive session on December 14th any questions if not I will take a motion I move to approve the board meeting executive session minutes for December 14th 2023 a second all in favor I I I I abstain motion carries 31 all right we will go ahead and do the superintendent report thank you madam president uh just a few things uh as we come back from uh winter break uh this is something new National Civics B is something new that's been pushed across the country and one of I think it's four but I could be wrong on that uh Chambers around the state um that are sponsoring it is Queen Creek uh and so will be the 2024 national uh National Civics B sixth seventh and eighth graders we have put it out to uh uh the schools with students in in those grades uh and we have a number a significant number of of students that have uh that are participating um there will be a a review of the essays that they write and then there'll be a competition and we're hosting it on February 23rd so I just wanted to to bring that to your attention uh at CHS Junior Alexis vakola um she's having a ton of success in uh golf um she actually represents uh new calonia and Tahiti and she was in the Pacific games and she claimed the gold as a uh as a 16-year-old um and could end up uh being in the Olympics next uh next summer representing them uh she was also honored in as part of the Arizona Republic's 2324 all Arizona girls team they will select the state um uh golfer of the Year from that list there was six six that were recognized and she's currently uh 61st nationally uh Leo M Muro uh was awarded fpl's best business plan uh and triumphed over 60 other students at the high school at Harmon uh ptso uh local businesses and families supported them as they uh supported multiple families during the holidays with food clothing and toys they hosted a Santa workshop and vendor event in December great opportunity for the families in the community to interact classroom the kindergarten classrooms hosted a Winter Music Winter musical performance uh also partnered with panal County for lessons on Internet safety for fourth fifth and sixth graders uh but they have to move the jingle jog I think there was a couple schools that had to do that from outside to inside due to rain and it became a dance instead of a jog um might have been dancing and jogging at the same time but it was indoors uh CC continues to have success with six more kids that graduated 21 for the school for the year this year that includes not only uh uh fourth year seniors but some one student that's an early graduate and then a couple students that are uh fifth or sixth year seniors so it's a combination of kids depending on what's what's going on spelling bees are taking place uh Ranch held theirs on December 20th uh congratulations to shayen Heyman Kane holligan and Riley Larson as the winners uh they will compete in The District spelling be and then actually the County Spelling be we will host again also in in late February at the CPAC Simington uh annual holiday singalong and winter showcase over 200 uh adults attended uh after the Showcase the families were able to go to classrooms to see what was taking place Ellsworth the students at Ellsworth were enjoying exhilerating morning of linguistics Excellence on January 10th so today third through sixth graders uh working with the spelling be again um they will have a literacy night on the 30th uh Coles Traditional Academy working with eight families over the holidays so thanks to the staff and families and Cana and the Ovation communities for helping to make the holiday season a success CMS is hosting sixth grade transitions on the 23rd of January for open house uh this Friday they'll have their Awards of ceremony to celebrate uh student Improvement student achievement character development and their houses and then the district has received two Awards uh two grants the first is uh is for an educ ation for homeless children and youth minig grants it's amount of $5,000 it'll help to purchase materials and supplies and then we also went for you approved um the agreement with ad I believe it was last month for the Arts consumable Grant and that was for $67,000 uh and'll allow uh all preschool third grade teachers and all art teachers to purchase up to $1,000 worth materials of their choosing for the classrooms when they're teaching art uh uh superintendent horn uh I think put a million dollars towards that across the entire State and so we're lucky enough to receive that so and also we're going to get into some thanks and all that stuff but I did want to recognize Jacob and Kyle they're quietly over there in the room over there doing all the hard work we were having some problems with our T our tricaster don't ask me what a tricaster is but we were having problems with it right before the last meeting they were able to jury rig to make sure we could still uh go ahead and show this on on uh YouTube and and then over the time frame uh since the last meeting we were able to purchase a new one and they were work very diligently the last couple days this week to make sure it's up and running uh so that when we go ahead and and film these and show it that it's a high quality uh look and so just want to thank them for all their work uh to make sure that that when we go ahead and uh telecast this and we've received numerous compliments about the way they work with this this meeting it's not a static view it's bouncing back and forth as people speak uh lots of people have been impressed with what they do so we just wanted to thank him uh for uh staff School recognition why don't we start with Mrs dunker from Ellsworth and then we'll go to Dr gby from ccs and then we'll recognize a couple other groups okay Madame President members of the board Dr weyman I'm proud to um welcome three students up here that are in sixth grade and they are going to share with you we also have a short video that our marketing department put together for us um and the three students actually are sixth graders that have been with us since kindergarten so one of the nice things is is that they have um that we started this year is our schoolwide morning meetings we have actually been doing morning meetings as part of responsive classroom um since I started at Ellsworth and the students actually um are quite attached to them because I started at Ellsworth when they were in kindergarten so they're the group that's been with me the longest and so that was partly why I selected them to speak because they've had had the um opportunity to be part of morning meetings and building our school Community since they've been in kindergarten and this year we started schoolwide morning meetings and so we do those as a um group of 500 plus students every Wednesday morning that's how we start our day and it's something that we look forward to and I was just telling Mrs Douglas one of our teachers that one of our second graders this morning um because we did not have our morning meeting today because of our spelling be and he's like I'm sorry I missed meeting this morning and I was confused because I didn't understand what he's talking about then I realized that he thought he had missed the meeting but we didn't have it because of our spelling Beast so I'm going to welcome up here um I have Bristol Douglas Emma Henry and Ethan [Applause] Henry and then Mrs Bond our instructional coach is going to come up and serve as our uh Arana hello as you know Miss dunker just introduced us I'm Ethan I'm [Music] Emma and I'm Bristol and we are here today to explain our morning meetings how they work and our experiences with them since we were little we would like to go over a few topics as why it's important why we do them and other very important things so first we would do why it is important uh our school morning meetings are important because they get us ready for the day give us a thrill of excitement and kind of give us that boost of confidence we need to make it through the day get it through the year get through the school without our morning meetings we wouldn't have as much confidence or as much fun as we do have in our school and as we do have much fun morning meeting is one of the most important things and one of the most common things that we do in our school now we are going to talk now we are going to talk about school morning meeting activities one of our healthy activities is our would you rather uh our would you rather has exercises for what side you choose and one of our fun activities is our wordy Wednesday when we do when we do our activities uh we connect with our buddies we also do mindfulness which relaxes us after we our activities another thing that we use in our schoolwide morning meetings is our school code we use our school code by being respectable to one another and making sure that we have integrity in and that we are serving our school Community by helping one another and that we are engaged the activities that and make sure we are following the r code at all times we would also like to explain the important uh events that we that go on in our school such uh as announcements and our uh classroom morning meetings for announcements we will do student of the month every month and we will also do Lexia Awards and sometimes ST Math um our class room morning meetings are a bit different unlike uh what we do in schoolwide we do Pledge of Allegiance but in but in our classroom we do the Pledge of Allegiance decoration of independence and a moment of silence [Music] he [Music] down [Music] oh [Music] want [Applause] so it really is one of the and one of the things that we started doing this year with the um schoolwide was buddying up our grade levels so um that they have a a a mentor within the school with a different grade level and our sixth graders um we actually have them helping facilitate the greeting so they they help go um get the grade levels to to bring them to the multi-purpose room on Wednesdays and they help facil they help greet everyone that enters the multi-purpose room and then you saw their they help with the certificates with the the celebrations that take place um and facilitating some of the groups that have that happen and one of the things that we started doing the last few morning meetings in um at the end of November and December is having our video club members um start doing some recordings so we can get some social media [Music] um questions answered as part of our activities so we just started doing that with a couple at the end of um in the middle of right before break unfortunately I we're still working The Kinks out of that because the people they were choosing um majority of them didn't have a photo release so we couldn't use a lot of the footage that they had so now we're trying to figure out how we can problem solve that where they actually select students that have the photo release so we can get the video together so thank you you guys did a great [Applause] job all right so my blue Apple recipients so I'm going to start out with Mrs rail could you please come up here they didn't know why they were coming I just told them that they were having to come we were sharing about their their clubs and so I'm getting glared at a little bit but so Mrs rail has been at Ellsworth for a lot of years and Mrs rail when I started Ellsworth I tasked with starting one of our first clubs which was our video Club so her and Mrs baglia who couldn't make it tonight grandkids Trump board meetings all the time I understand so um so she's at a a function with her grand her grandson tonight um but Mrs rail is our librarian but she also is our video Club sponsor and recently um was a recipient of a grant through our wishes for teachers fiestable Grant and she works tirelessly for our school she loves our school and our kids so much I'm going to get a little emotional cuz she really does she is one of she you know the I know a lot of kids names on campus um and she probably knows we're probably right up there with a number of kids names that we know um there is not a thing that she won't do for our school and for our community she chips in in the front office when we need help up there she had went and got her emergency sub certificate to help sub when we needed her to do that um she has helped train some of the other media specialists in the district as they need help with the program I don't know the name of the pro Destiny the that you check in the books in and out she's a member of our community um and there's just so many things that I can say about her and I she comes to work and just we chip in wherever when we're short playground AIDS or short anywhere what what can I do to help where can I help um is just she will she will drop what she's doing to help no matter what and I don't know how I would have made it through December if it wasn't for Mrs ra so thank you for everything you do for our school but for me as [Applause] well all right so I'm going to talk a little bit about Mrs baglia is the other one who has been at Ellsworth I think since as long as I well my first in at Ellsworth when I started with the school um a technology teacher and um she is also a recipient of the blue Apple she's not here because you know grandkids they tri board meetings so um she's another one she does everything she's technology teacher she's just at Ellsworth this year but she she also is our video Club co-sponsor she will step in no matter what we need done she has taken on a lead role this year with um helping some of our other technology teachers in the district with our curriculum department and she she just has a thirst for knowledge and we'll always do whatever it needs to be done to learn to to do what's better for students and today I was talking with her we were talking about um go her goal for um the school year and she's working with kindergarten kindergarteners specifically on how to get them to log into the computer and she's said she's like well but I don't she doesn't settle for the status quo I think would be the best way to describe it she's like well I'm not really satisfied with the way I wrote my go I'd like to think about how I can because every kid I think can can make it but some it just may take a little longer but she was very just she's always so positive and always has just the best outlook on life and I just love that positivity that she brings to our school but also to the students every day she finds the the best in everybody and I really appreciate that about her so that she's our other blue Apple recipient um but unfortunately she's not here tonight so hopefully if she sees this maybe we can she can see that and we can give her a round of applause our final one Mrs Goodwin if you could please come up here and she's not happy she's well I kind of red her into coming too this is Mrs Goodwin Mrs Naomi Goodwin she joined us um last school year but she actually attended comes Elementary the old district office the old District office off so this is her second school year she teaches third grade at Ellsworth um and she's also a Community member and um her husband John worked at the middle school for a long time yeah so she's been here she's been the community for a long time um Naomi has done amazing in the two years that she's been here at Ellsworth right now um she H she's pretty much um taken the lead need on for her team um and it has not been an easy year and she has done so with without complaint and um you know she's done what she needed to do for the students in that grade level and um and she has a positive attitude and she is always looking for ways to um find different opportunities to grow as an educator so that she can give the best to her students and um we were work trying to figure out a schedule because there is a long-term sub in one of the classrooms and she was trying to figure out a schedule to where she could go and teach the core instruction to the to the students to make sure that they weren't going without and um so that's just one of the the the things I appreciate about her is that she's always thinking of just different ways to to come up with um how to how to find Opportunities rather than challenges and it's not always easy to to do that um I don't know that she's ever missed a day of work well oh well I know I don't you know she's always there she's you know she's one of the first to arrive on campus one of the last to leave she's taking on a student teacher this semester oh wow um she's she's I I I got to tell you and when she started last year during hash forward she was one of the first on our campus last year of our um new hires to become proficient in all the goal one elements like I said she just she does an amazing job and um does it with a smile and her kids adore her and she's looked at as a leader on campus and I just want her to know how much we appreciate her and how much I value her and everything that she adds to Ellsworth so a blue Apple for [Applause] her last year I'm traumatized I will take hers with you thank you very much for allowing us to share thank you volunteer recognition oh okay oh I see okay good evening Madam board president members of the board and coms Community I am very proud to stand before you as the principal of the com Center for Success we are very grateful and very excited to celebrate our fourth year as a school in the school district and I'd like to thank the board and Dr Wyman are our superintendent for allowing us a moment to share some of our victories and some things about our amazing students at the com Center for Success so earlier this evening Dr Wyman commented that we had 21 graduates our first semester um today was 22 nice and we get very very excited about our students who graduate because we value their tenacity we value their courage and we value their um in today's case a junior who was working on graduating early because they would like to start CAC next year ni so um we have students who graduate with us as um you know a secondy year senior but we also have students that move forward and graduate early and also in our year this year we've had a busy year because we submitted oursel for a candidacy for our own accreditation and we made it through the first evaluation process and we are now finishing our paperwork and our reports and I would have never been able to do it without having some staff members who have bought into what we do and believe in our kids 100% And we made a leadership team this summer and we sat down and self- evaluated and did the paperwork for accreditation for our campus and we're hoping that this spring we'll be able to add that to our website as well also I wanted to share that last year at this time when I had a chance to share with you I expressed to everybody that we we use Edgenuity as our curriculum at our school and we do a lot of online learning but we were moving my dream was to have Blended learning and to also have Hands-On classes in our campus and I'd like to invite three of my teachers up who helped make my dream come true and they're just going to give you a short little sentence about what they they're doing in their classroom to bring Blended learning and Hands-On learning so I have Mrs guest who is our science teacher who's going to start out Mrs grz who is our English teacher and also Mrs Wyman who is our online coordinator and also our art teacher at our school good evening can you guys hear me okay I'm not used to microphones so I teach the science I've been in the district for ever yeah uh my kids have both graduated and they're they've graduated here and they went to college and they're out and they are successful in my opinion um so I teach the science classes at the alt school as we call it and we decided we wanted some classes that the kids could do that were Hands-On because you know it's kind of tough to be on a computer all day so I these guys came up with a lot of good classes and I'm like I need to do a science class so I did one last year and it was um a plant science and then this year we um just started a class that's called forensics so it's about kind of a criminology spin which I got the idea because we had a teacher at the high school that started a criminology class so we're just in the throws of it now and we were lucky enough to get a grant thank you guys uh for some supplies to do some Hands-On Labs nice that's what we're doing good job [Applause] job hi um I have always been a Hands-On type of teacher and when I came to Coles Center for success I was a little bit nervous about everything being on the computer um but Dr gby has really welcomed the opportunity to work with kids and come up with some creative ideas and some different ways to um look at language arts and social studies and build some Humanities based courses and the kids have just embraced them I have 20 kids right now and tomorrow they'll probably be 22 um they just want to be a part of it and what what we we're doing this this is my third goal around I've taught creative writing as well is is that we're allowing the students to um kind of look at some um film and have some real serious talks and critically think about how situations happen in the world and I said the thing that I think is going to be the most important thing is when we're done at the end of the quarter we're going to have 20 kids that are going to go forth open-minded and I am really excited about it nice and I treat teach a true Blended learning class so I use the Edgenuity platform but I also do Hands-On so the kids are learning the art class through Edgenuity but instead of just sitting in front of the computer for the whole time we do a lot of activities so every lesson they do I come up with something that ties into it they paint Bob Ross they do uh starry night they do some things with Clay they do some things with Legos and we do vision and code of course you do vision and code in all your classes and it's always I come to school so I can get a diploma so I can get a job so I can have a family so I can be you know productive and these kids were like I said so what is it why are you here and they're going I said tell me the truth well because it's fun so we don't have to be on the computer all day so that we get to do things and get to talk to each other and so I thought that's great you know I was a little worried about the boss saying that's your vision but you know it's just a nice break for them and they really enjoy it and it's I'm really thankful I get to do it and they love every minute of it and every time I say nobody's gonna sign up nobody's gonna sign up and they all sign up and so it's great so we appreciate that we are given that fact and it brings kids in and a lot of kids it's like you guys teach classes here oh oh you're not just on the computer oh oh well I want to come in we can be in real classes we can talk in the with the teachers and we can do things and so I think it's really going to help us bring more kids and get our enrollment up and just do great things I'm excited and I love the art part than [Applause] you so um I wanted to mention too that we had a great open house last night because we have kids come in every night every you know quarter and so we had a special open house last night that we did for all of our online Learners so that they could come in and meet the teachers and that they could have a chance to know who they were working with online and one of the great things about our teachers and what they do is they're so passionate that we had um over 50% of our families came in last night and we had several kids who decided that they wanted to come face to face instead of um just staying out there in cyberspace so we always encouraging our kids to come in even if they just come in one day a week to get some help and for those of you in the audience um B the blue Apple award is a very special award for all of us in education because it represents excellence and it does the same for our staff and I wanted the chance to share that with Mrs grz who's been with us now she's a member of our leadership team she is certified I always get lost in all of them but she's certified C ified in English which is what she does for us but she's also done social studies she's also a PE teacher and she can do um a lot of other subjects that she has certification in so she oftentimes Blends her expertise in her classes so that they're more than just a subject but they're about life she also has volunteered at the district to be on the 301 committee and was on the evaluation team never I don't think ever missed a meeting she shows up every day with passion she's the person that always says yes to me or sometimes maybe you're crazy but yes I can think of something to do with that and as a principal you surround yourself with people who represent that vision and the one thing that we always say no matter what we say is if we say we can't do it but then we always say who's the most important person it's for the kids and with Jodie if you ever get a chance to come to her classroom it is the most color-coordinated um impeccable organized room on our campus and she changes the furniture every couple of weeks to keep the kids on their toes so tonight before we came to the board meeting she was rearranging the furniture in her room and she does that because she regroups the students she has all of the students in her classroom work with different kids and she continually challenges them to be better people so I'd like to thank Mrs grz for being my blue Apple teacher for [Laughter] you [Laughter] well now you have a blue and for my second blue apple as you know we are a small staff but tonight I'm recognizing someone who is a staff members of ours but really works at the district office and I'd like to ask Liz zah to come up and be up here with me so so Liz is actually the sis manager here at the district and the administrator but if you understand our campus we open three schools we constantly move kids in and out and my life would be a disaster if it weren't for Liz you have never met someone who never says no who tells me to give parents her phone number so that she can help them directly who answers every teacher and who has figured out every year how to count our students how to get our students in how to help our parents so that they learn how to use parent view and that they learn how to track how their student is doing at the school and when you have someone who tells you that they love their job and that they love love what they do and I know what she does for our school which is hands down amazing I call her in the morning and I tell her I got to get a student in they're registering today she calls me back within 15 minutes and tells me she switched the student in we tell her a student needs to go online the next day she's there and I know she does that for every single School in this district and that is why Liz is a blue Apple member of our staff and we wanted to honor her because com Center for Success would not exist without [Applause] Liz thank you all again thank you we now have a couple groups we want to recognize this is time where we recognize different groups within the district uh depending on what's taking place we wanted to recognize a special group of uh teachers this year was the first time we've we've gone ahead and and utilized International teachers teachers that have come from other countries to help us teach uh the truth is teaching good teaching is good teaching is good teaching doesn't matter where you're from those that have the gift to teach can teach uh and we've been lucky enough to to uh get some amazing um new teachers uh so we'd like to I'll call them up one at a time and we have a uh certificate for them and also Dr dcus has a when when you're new to our district we give you a little pin uh that represents the world ironically represents World hash for and the world and they are part of the world so we will call them up and then we'll get a picture so first if we could have Mr Samuel Adu uh comes high school math teacher from Ghana [Applause] Africa Santos badal from Harmon Elementary resource teacher from the [Applause] Philippines Sonia bakan Chan Danni from comes high school math teach from India era doas Rees from Colmes Middle School Math teachers from the [Applause] Philippines Garcia Forbes Davis comes Middle School Ela teacher from Jamaica Robert Mendoza com's high school math teacher from the [Applause] Philippines Roland NAA comes high school math teacher from Cameroon [Applause] Africa and Jessa seneres Ellsworth Elementary resource teacher from the Philippines [Applause] again again they bring a wealth and knowledge to our students not just in the academic realm but in the cultural realm to see what's happening around the world and as I've said before good teaching is good teaching and so we're very very appreciative and thankful for their willingness to come and help our uh district and to help our kids so thank you so very [Applause] much and then we have another group of people that we want to thank um and this is a group of people that quietly do a job uh without a lot of recognition they do not get paid in any way shape or form in many cases at times they take on some very difficult and tough issues um they are committed to our district then they make our district what it is they make our special district uh if you're not aware January is uh uh School Board month in Arizona and it's a way to to say thank you to school board members and so we did want to take a few moments to say thank you uh to the school board members because it is uh it's a thankless job and a lot of people don't know until you get on the job just how much work it is uh uh an organization the size of most school districts in this country is very complex it's no different than any other business um we don't think of them always as business and so we have people here who have in some cases day jobs and they're trying to do this particular job too um and show up and do all the things that that they do and so we just want to take a few minutes to say thank you we have uh Mrs Hargus our president who's been serving for 16 years this is her 16th year oh I'm coming up there to get a picture we we even get a picture we have our clerk Mr Delena who I believe is on his 12th year 10th 10th year member Mr Steven Ray who's I believe his fifth year and thank [Applause] him Mrs Tucker who's a little over one year she beats out Mr beach by just a couple months and Mr Jason Beach who's been doing it this is his first year we just want to take a moment to thank [Applause] them we also would like to recognize our volunteers of the month and so I would ask uh if Jean and Mary Schaefer from the Santan Lions Club could please come up um and I'll read a little something and uh uh we'll go ahead and hand them out I believe we have a blue Apple for them uh Dr blisses okay the Santan liance Club has been an outstanding partner for us and has been incredibly helpful helpful in supporting our families in the jlcs community for the last several years the Santan Lions Club has made a sizable cash donation which has tremendously helped our efforts to provide holiday meals to families in the district Gan and Mary have shown incredible support for our families year after year they Pro to be Dependable it's amazing to know that they are a phone call away when we have a family in need of glasses or other necessities moreover their advice and guidance has helped us organize our efforts to reach more than a 100 families during the holiday season on a much grander scale the Santan Lions Club conducts vision screening and Center support around youth hunger and environment they participate in community events recycle used eyeglasses hearing aids and cell phones can we begin to express our gratitude to the Santan Lions Clubs for all they do for our students for all they do for our community and we want we are so fortunate to have them as a partner and continue uh look forward to continuing this partnership uh into the future so again to Gina Mary representing the Santan Lions Club thank you so very much for everything you do thank you and then I believe dry Sher up good evening Madame President board members esteemed guests colleagues I have the honor as I always say to uh introduce the students of the month and this is the best part of my day and thank you for this opportunity to uh celebrate our wonderful students could I have Cas and buau come up from the com Center for Success how about arah folsome from Colmes High School Isaac Lopez from Colmes Middle School [Applause] Isaac's one of the most awesome students I've ever had the experience of teaching this is from Mrs lipti he's smart and dedicated to his studies his peers himself and his school there is never a day that he doesn't help someone say hello or Simply Smile and say thank you he's a model student and Isaac never has a poor word to say to anyone he is the epitome of the treat others the way you want to be treated he's consider considerate honorable and a moral morally respectful to himself his teachers and his peers Mrs Baldin augo said Isaac is patient and kind he listens and waits his turn and Isaac is a model of respect congratulations Isaac good job it up could I have Logan Martinez come up from CTA all right same thing you got a smile there you go there's Logan Logan is respectful in all situations he was with me earlier by the way he's one of the first ones to step forward to help another student he sees a situation where something needs to be done and does it without being asked that's a leader by the way he gives 100% with his schoolwork and is a great team player inside the classroom and out on the field Logan is what we call an upstander he stands up for others when we got a new student he made sure that students felt welcome as part of the CTA family Logan shows respect with his words and his actions and is a great example of what respect really means that is from Mrs Heath and Mrs schner congratulations Logan good job thank good [Applause] job could I have bro Brody Tenny come up from [Applause] Ellsworth everyone this is Brody Brody follows our rise Cod every day he shows respect by following directions and we never ask him twice to do something Brody raises his hand when he needs an adult he always says good morning when he walks into the classroom and Brody is a very respectful to his peers he waits for his turn during calendar time and Brody is a pleasure to have in class congratulations Brody good [Applause] job good job broy [Applause] could I have Justin Luhan come up from [Applause] Harmon this is Justice he's one of the most responsible and respectful students I know and that's from Mrs dorad he strives every week to complete his schoolwork and also turns in his homework on time without being asked Justice takes the time to clean up on the playground with the equipment and he helps to keep our class classrooms need and organized he's a role model for others and he's always doing the right thing we're so happy to have him part of our community at at Harmon congratulations Justice good job could I have Adeline Boer come up from Ranch Elementary [Applause] adelyn has her pretty pink dress on we're so happy that's the color tonight Adeline is a first grade student who consistently follows classroom rules and is a role model for her classmates she shows up to school in the morning ready to learn and has a positive influence on her classmates that makes them want to learn too she follows classroom Vision code and completes her work thoroughly and is respectful in all areas of our campus congratulations [Applause] Adeline and finally could I have Tesla presswich come up from [Applause] Simington you ready this is Tesla Tesla's always respectful to her classmates and to all of Staff members she's so helpful and kind and always follows expectations with a smile in the classroom Tesla is always focused on learning eagerly participates and adds value to classroom discussion she always tries her best and Ne and never gives up and I know I can count on Tesla to be honest and trustworthy as well she makes me so proud every day and that is from your teacher Mrs Spooner who is videotaping you right now congratulations [Applause] Tesla congratulations to all of our students and our parents at this time we'll take a little break to get pictures and if you want to stay you can stay for the rest of the board meeting unless you want to leave thank you can I one with than e you e okay we're going to go ahead and um get on with the agenda so um any governing board uh updates anybody want to have anything to uh add for the good of the whole I have nothing nothing nothing nothing nothing Jason's really trying to figure it out but okay so we're gonna go ahead and move on to our public comments and before we do that um I have to do some uh announcements I guess at this time for public comments the board invites point of view for of citizens throughout the district and consider the responsibility presentation reasonable presentation of these viewpoints vital to the efficient operation of the district members of the governing board may not discuss items not on the agenda and will be limited to directing staff to study the matter for further consideration and possible decision on a later date things that you need to do before you can um come to public comments one complete a form um we will have a three minute time limit that will um our clerk will be um keeping time questions or comments on matters um under legal view review will not be will not receive a response members of the governing board may not discuss items not on the agenda personal attacks are disc discouraged um at the conclusion of all of a call to the public individual members of the board May respond to any criticisms made to to to an individual um and the and our expectation is that everyone treats each other with respect and that the the speaker um presents their Viewpoint in a civil manner so given those little bookkeeping things um we do have one um called the public and that is Jim Bannon is that how I say it you said it perfect perfect um and you are from the Lions Club obviously with your vest so um you may go to the podium and speak your three minutes no [Laughter] problem ladies and gentlemen of penel County you are the most important people in the room your taxes pay for all of this honorable board those of you who are volunteers I thank you for your service those of you who are paid employees of the Board of Education you can do better it's unimportant who I am these the Santan lions are some of the most unselfish people you will ever find in your life we own the hashtag and by the way if you have an ability to turn your recorder on or a live stream Facebook or FaceTime now is the time to do it okay we own the hashtag we serve we are never involved in politics we are never involved in religion we are never involved in education we are the largest Philip philan philanthropic organization in the world that is not religiously tied every penny that comes in goes back to the community we even have a seat on the United Nations and yes I am recruiting I have business cards we would love you to come join us I have a car parked out front that's not hard to see because it has some signs on the doors and to you Mr tricaster a personal note I am an internationally known video producer and I would love to hire you thank you very much okayy hey don't be taking our people goodness thank you okay so now we have um we're gonna move on to the consent agenda does anybody have any questions on our consent agenda uh yes I do I have questions about 7.2 Personnel okay do we want to handle that now or how do you want 7.12 7.12 I'm sorry than um unless there's something above that anybody has any anything with no okay then we can move right on to uh Personnel go ahead okay um I noticed that there is a new position and I'm trying to get it open but my my computer is going a little bit slow here we go payroll and Lead Medicare clerk I'm wondering what that position is why we need it and how it's going to be paid yeah it's not going to be paid at Nino it's going to be paid out of uh Medicaid uh Medicaid funding and and Julie can step up if I miss say anything but it's basically we don't have a backup for Sophia and we need need Medicaid and so Julie go ahead and explain why you came up with the position um good evening uh Madame President and members of the board the position is to assist not only our payroll clerk but also to expand our ability to um receive urements on Medicaid with payroll Sophia is the only person and if she is out then we have to try to tackle getting payroll done without her she has rearranged family vacations weddings she's come in off of flights to come in and make sure that we all get paid this individual would help us in supporting her so that she has time to not only make sure everything is accurate with payroll but also have support in her being able to process those the expense would come out of our indirect cost it would not be an M impact we don't need someone full-time so working with Miss Corey and student services we'd like to expand our ability to uh get reimbursed through Medicaid through the claims when assisting our special needs students that would be paid out of the Medicaid funds that we do have there are sufficient funds and they would enhance the billing that we would be able to take care of each year rece uh increasing our reimbursements and we believe that that will o uh definitely cover the cost of the position I'm not sure if I misunderstood what you just said you said it was not a full-time position or it is a full-time position but it will be part-time payroll and then part-time Medicaid so the need neither neither of us need a full-time position to handle those specific tasks so by splitting it it also allows us in the Medicaid World there is payroll um data that has to be claimed every single quarter so the position seemed to be Universal in need and us being able to combine those allows us to utilize both areas and maximize again the Medicaid billing in that case so since it's coming out of Medicaid it would not impact M as you said and therefore when the uh state auditor general comes out with reports on funding and how money are spent in the district it will not impact us in a negative way correct okay is that all you have you want more what about the it says right here that um the benefits per District policy so how would those benefit who's paying those benefits it would be split again it would uh 50% of it would go towards the indirect cost account and 50% would be applied to the Medicaid same as the salary so they receive the same benefits just where it's paid from instead of being paid from M it's just paid out of the two different fund so how long does this get like how long is this this is it for a year do they pay it for a year like how how do they say this is just a this will be a permanent position and Medicaid will pay it forever correct they will enhance our billing the the claims that we place into Medicaid and we we firmly believe that that position will end up paying for itself there's a lot of reporting in that requirement and somebody who can dedicate their attention to that is going to expand our reimbursables do you have any questions I don't no that's all I had okay well wait I have a question on the light duty one yeah we move okay yeah okay go ahead I just needed some explanation on what that light duty position is and what the reasoning is for that are you ready to field questions on that sure okay go ahead yeah just help me understand it I can read but please understand understand it for me help me understand it yeah sure so when when someone is out on leave um sometimes we can get them back earlier on light duty so we feel this is necessary to continue moving forward to bring back people that are on leave and to accommodate them uh when there is Need for accommodation and bring them back um as a a lighter load of their work and this has been common now um in other Industries and as a way to bring back your employees rather than have them out completely on leave and it was time for us I believe to move forward with that and uh that's why we brought this forward to you for for clarification that workers comp leave so if they're out on due to an injury there's at some point in time that they the doctor will release them for light duty we don't have a light duty position this way with one position anybody in in the district who would be coming back could occupy this position and it would be favorable to us through workers comp is it paid for their by their regular salary yes they would end up getting paid out of their salary they would they would end up getting paid um for the position because they're in the position we don't automatically fill a position when someone's out because they're entitled to it when they come back off a workers comp and so the position in many cases goes unfilled depending on what the position is they may be able to do the work they may not if it's heavy lifting and they have a u a light duty with no LIF restriction then they couldn't do that job so we can give them something else but when it comes to workers comp and what were charged by workers comp at the end of the year for all of our claims that is favorable to us in terms of what we end up paying for workers comp because we brought them back on light duty versus keeping them off uh off work completely for a longer period of time correct me if I'm wrong in that cor that's correct we can bring them back which is what we want to do we want our employees to be able to come back and if we can accommodate them by allowing them to have lighter Duty we do that and so this is something that's going to formalize that moving forward positions so we just okay so do we just have a position that says your light duty I mean is it accommodations of their regular job or no it it is something that we're creating so that we can get the person back um on the light duty and then also continue to pay them and also get them back before uh so they don't have to stay out as long and it's been asked for by some employees that wanting to come back and need to come back okay so then who would this so who who Who's going to be eligible for this uh anyone who's on on that leave that Dr Wyman mentioned um we would then have that meeting with them which is something that we already are doing with them uh when they're coming back and we're doing our best to accommodate them and bring them back and this is a way to do that do we have to create a light duty position if if we don't have one meaning so let's say that a bus driver gets hurt they come back on light duty but someone else gets hurt are we obligated to also give them light duty no matter what um I I wouldn't say no matter what because there are some oper some times where we can't do some of the things that are that they are requesting um but if we can and we can get them back to work and they're back in our work pool and they're working I think it's a POS positive thing for the district to move forward with and then it just come this is just paid from the regular salary though right so it's not an addition to No it's it's just a position that we can have to place somebody in when they can come back and we can accommodate them okay so there's no addition to no all right thanks any other questions I do not have any other questions what no that covers it sorry okay do we have any other questions about the consent agenda I do not all right um so I guess I'll need a I'll need a um a motion I move to that the governing board approve the consent agenda as presented I'll second all in favor I I what did you say I I did okay all right so he said I I I all right motion passes for five to zero all right um so now we have 8.1 com's High School course guide updates all right we're going to be quick on this um so just our our annual course guide review process for the high school uh follows these steps that you can see on the slide where we gather together with the uh Department leads at the high school uh the first step was of course to make sure that our courses are still aligned to any shifts that might occur in the state standards um we look at historical course enrollment to see if we need to add additional courses or if they're courses that might need to be sunset um We Gather teacher and counselor input work with that committee to review those suggested updates um that happens through uh Miss kachinsky as the academic assistant principal and then we bring those changes to you tonight um so just a couple of changes that we're looking at for our course guide for this coming school year um as was shared previously uh one of our goals has been to increase more rigorous learning opportunities for our students one of the way that we want to accomplish that is through additional um dual enrollment courses so the first couple that you're going to see are looking to be added next year are dual enrollment for English 101 102 and then dual enrollment for history 101 and 102 uh the English 101 102 is a senior level course the history is aligned to the US History which is typically in our junior year um also looking at an addition of medical assisting 3 and our CTE programming and an AP Art Studio class as well to offer some opportunities for some Advanced course work there as well um we have a couple of chir classes that we're sunsetting in a TA description that we're rewarding uh we're really fortunate that because of our partnership with um Central Arizona College um the cost Associated is typically one of the barriers for dual enrollment and the way our partnership works with them the only cost that U is passed on to the student are the course fees that are associated with those classes and we have systems in place for any student who demonstrates Financial need to have that covered by the district so in terms of cost minimally impactful um but it does give students a chance to um begin to pick up some of those Collegiate courses um this is something that we hope to expand in the future years by getting it in the books or in the course guide um that Al allows us the opportunity to cover the second hurdle that exists with dual enrollment classes and that is Staffing um there's certification that has to be carried by the teachers they have to be able to teach at the community college level to be able to cover these enrollment classes so if you approve those courses to the course guide then as we go through our hiring process we're mindful of that as we bring new teachers into those teams that we want to have folks who can cover those classes moving forward and I'm GNA turn it over to um I have a question about that so if there if it's an AP class and the teacher is able to teach college classes so before it used to be like they they went through the whole class and then they had to take this one test right and they had to do they still have to do that if the teacher is they have to have a passing grade in the class so the biggest okay and this is kind of the I'm glad you asked that question because this is kind of the ongoing great debate of dual enrollment versus AP um so AP courses the advantage in AP courses are that AP courses are going to be potentially accepted outside the State of Arizona so if you're a student who's seeking to go to school back East you might want to be in an AP course on the caveat that as you just shared is that in an AP course you have to achieve a certain score on the AP exam right otherwise you sat in that class and you're not going to get the college credit for it the score that's required for that can be dependent upon the university you're going to so they have different requirements as to whether or not you score three four or five um dual enrollment then is a little bit more of what I would call the sure thing you know if you pass the class you're going to be able to get that transfer credit within the State of Arizona that's why we're looking to add some dual enrollment classes is because what we're seeing is that the majority of our students are attending who are attending college are doing so in the state of Arizona and so this gives them more of that sure thing pathway as opposed to taking the risk on potentially passing an AP exam and maybe maybe not getting that that college credit So when you say that um transfer to is it um Community College and universities right so those those are dual enrollment classes meaning they they bear that college credit so you would get a history 101 102 credit that could transfer to the Community College or to one of our state universities um so it gives them a chance to build a few of those credits before starting okay um so I have a question y um I know if you've been uh they offer scholarships for those that have been in panel County so will that apply to it if you do it when you do it your senior year or is that only after you graduate right so in the same vein as and part of the panal promise is that they have that tuition covered so that's why the in the same vein the courses are at no cost to our students um which is different for us here so like I live in Chandler my kids go to school in Chandler I pay a dual enrollment fee because through Maricopa they're charging that fee we're not we're not being charged that here um like I said there's a course fee which is common for a lot of our courses it's really the text materials that we pay a small fee for um but it's nominal um so nothing beyond that so it doesn't penalize them for for taking it early versus waiting for graduation either way they're getting that course free of charge they actually for promise to the Future they could still take classes as a senior and it's still covered yeah for promise of the Futures and it do even have to be here it could be at their at their school it's the same same partnership yeah um I'm going to turn it over to miss Scott she's going to share with you one of the other revisions that we made to the course guide um related to a change trajectory in our science classes good evening one of the changes when we were talking talking with our teachers and with our administrators is really looking at what our science sequence looks like and how we are preparing our students for the future and what we discussed is that we have removed that Integrated Science at the Freshman level and Incorporated that biology and honors biology this gives our students those foundational skills that they're going to need and it also allows our students to be able to start taking AP courses 10th grade year versus waiting till 11th grade year this also allows for our students to be able to look at their 11th grade year and if they're interested in that medical field then they're able to take that human anatomy and physiology course or if they're interested within physics so they have a multitude of different Pathways and avenues that they they can take that still align with our a side test and for any of the postsecondary pieces um are you done yes okay I have a question about um so have you guys looked at like the enrollment of each class like especially in the in the what do I want to say the electives um and see is like is there a drop in some of the electives and if they're dropped in electives are we what are we doing with those classes like what so in regards to science no just any I'm just asking overall okay sorry okay so I I always describe it this way it's always important to remember that our course guide I always call it it's just like a menu at a restaurant right so this is what we offer we may or may not serve it if nobody orders it so we always look at and that's why you saw in there there were a couple of choir courses that we did Sunset we always look at courses and whether or not we've gone multiple years where we're not using those and we will sometimes Sunset those okay typically we leave them in the course guide just in case because it's harder to come back and add them back in um but whether or not we offer them off the menu is dependent upon student interest so we do periodically Sunset those um again we usually look for like multiple years if we get three or four years of data where we're like nobody's taking this class anymore then we start to remove that um but sometimes you can get kind of a bounce back and forth of so what is your what is your um like how many kids what's your cut off of now there's not enough kids like what is that and that really gets into then a staffing question we work with the high school on a standard Staffing pattern of approximately 28 students per class so that would be considered you know a full class um we've worked with in with that with some of our AP and dual enrollment type courses where sometimes those numbers are lower and then we pick those additional students up elsewhere um it's really kind of on a case-by Case basis that comes down to the scheduling conversation that really happens um we support the high school with that but we have a conversation with principal Loftus and Miss kachinsky are the are the main drivers of the high school of that where we kind of of walk through that so every year we have that conversation we never know that until the registration process happens and then we sit down and have a conversation about does a class make or not make which is why students select multiple choices because they may not get their first choice if that class doesn't make it because there's just not enough I just was worried about the fact that like the the the drop in students right and what we were what we're going to do about those if if like where we're going to make that cut yeah that's separate from the course guide process but we've already had those conversations about some of our elective classes both in and outside of our CTE programming and what we know for historical data where we may need to trim a little bit um to align better with our enrollment um okay yeah and and we will do that process as we build the budget this year we know what the numbers going to be that we're going to build it off of Julie and I been talking about it that will then drive the number of of Staffing we have and those meetings are starting in the next couple weeks to take a look and say so if we build it off of a 3800 or 3700 ADM what would be the the the right number for the staffing ratios right if we go off to 28 and so that's what's going to happen over the next couple months as we take a look and and uh see what our numbers are and build our budget being cognizant of keeping some of those programs so that they build continue to build especially likees okay all right so Matt we currently have no changes within the electives these are the three courses that were removed with the choir courses and then some of those additions under the teachers Aid piece we just notated that they might be uh it might be different teachers that they might be assigned to based on teacher need one of the things I'm really excited about is that we added three additional seals for our students to be able to work towards for them to be placed on their um diplomas so we have the Seal of biliteracy where are students that are taking foreign language courses the four years of the foreign language are able to um um receive that seal of biliteracy on their diploma and it also goes on their transcripts and then in addition to that we are adding the Seal of personal finance and the Seal of civics and the Seal of personal finance incorporates any personal finance courses that they take and including any Community Service Learning pieces that are Incorporated with that and then in addition the Seal of civics which I'm excited about gives our students opportunity for the Civic engagement with Service Learning and community service that they provide not only on campus but outside of Campus they're able to earn uh for 7 with every 75 hours of that that piece and work towards that seal of civics on some any questions on that one on Three seals when they do the seals if they get that are you also giving them a cord at graduation that's a great question that is a good question yes something we will look into they look I will make a notate note on on that and then U anything else on that piece and we currently what I didn't add up there but it is in the course catalog is the Arts proficiency because you guys have been doing that in the past so we're just adding these additional four seals in addition to the Arts so please know that we didn't get rid of that one it's just these are in addition to and then um we incorporated our special education resource classes into the course catalog and then some of the modifications that we made we did add an uity requirement for any for an additional fee you'll see this on the course fees for any classes outside of the six in-person classes so for clarification purposes if let's say we have a student that uh is off campus for a release period that means they're really in person for only five courses they might need a sixth course to stay on track for a graduation that is not would not be added as that additional fee for them taking that course online so it's only when you look at that a genuity piece outside of the six inperson classes they are taking within with the credit bearing courses with freshman sophomore juniors and then the four years for the seniors and then students withdrawing from classes we made a couple of um specifities there with what a withdraw pass looks like withdraw fail and then on the student enrollment piece just reiterating that policy with our freshman sophomore juniors need to take six credit bearing courses and seniors taking four questions on that piece I do have a question I know I talked to Tim I think it was you about um looking to get um it where like those that work can get a working credit um but do that for sports like can't like like someone that is playing multiple Sports can they get a credit for that they're putting so much time into you know the team and I think it would be great to be able to have a credit for that I'd have to look a little more closely at that specific piece we did make a modification to um the work study Credit in there um what what existed in our old course guide was actually a little bit of a disparity um with some updates that happened within our CTE programing I know John not here tonight but CTE updated their requirements um which was actually a decrease in the number of hours that were required to get that credit um we had not caught up with and matched that in our work study so we've now updated that in the course guide this year as well so that students who have those outside work opportunities and also get that credit um happens some in the high school it's also common for our CCS kiddos um so we make that a little bit easier for them to get that I'll look more specifically at the sports one and we can bring that back to the table at next month um just to make sure that I'm not speaking wrong on what the requirements are but we can take a closer look at that and give you a report on that sorry because I think course fees are next oh God okay um let me see here you need a motion yeah yeah we'll make I'll need a motion on that there's no more questions so I move to approve the changes to the 2024 or to the 20124 2025 comes High School course guide as presented second all in favor I I motion carries 5 to zero um 8.2 course fee um 2425 school year so this again is the yearly update that comes to you to review any fees that are associated with our courses um you can you can see the comprehensive list on your screens it's projected for the audience as well um just a few of the the fees that were added um we looked at adding um this has become a common practice around us but it's one of the items for your consideration which is a graduation fee um because of the cost of graduation and and what that's come to um there's a fee for drawing and painting that's being added a TV production a Ceramics 3 and then we already mentioned the $50 fee if students are going to beyond the six normal courses um in uity and then um a couple of fee changes that you'll see on their medical assisting was reduced from 200 to 100 um dual and enrollment algebra free was removed because we haven't offered that course yet um and then a couple of fees that were on there or were previously listed um but not in place were some of our our P uniform fee Locker fee uh replacement ID AP testing fee PSAT and sa test cost um again just like any of our other fee structures um we have some systems in place for any students who cannot afford these fees um that we can support them in that um but these are kind of the the basic um fees associated with those courses or those assessments any questions on those no questions yeah I don't have a question okay I do have a comment can I make a comment or can I only ask questions today we'll let you make a [Music] comment I I know you said that it's a practice in other districts about a graduation fee but I think that's a punishment I mean I don't know you finally finished four years now you gotta pay 25 bucks I don't agree with that that's my comment but it's not a question so what is yeah what is the what is the $25 for so if they don't pay they can't graduate I don't no it does not preclude them from graduating um but it is it is a a method that many districts have been using to try to offset some of the costs associated with graduation I'm going to pull this number out of thin air but the number I was told was in the ballpark of $30,000 is what did you just shake your head am I off on that know so um I know it's a a substantial fee that goes towards the graduation commencement ceremony and so um that's one of the possible pieces it could be considered it can be struck that's your call um I just know that with everything that goes into that ceremony it's become a pretty pricey Endeavor unfortunately I get it so do you think that we will have more people not do the ceremony because I mean I know I already have to make what pay for capping gown and whatever else Justin thinks that I need to pay for that I'm not going to um so right so I was just like yeah um I don't know do you think it's do you think that we'll have kids that would be like yeah I'm not going to do it then I'm not going to walk remember that when you make your motion you have to make the motion as it's written because the way uh the way fees are structured is that the principal has a right to wave the fee under state law so if you had kids that cannot afford the fee uh and therefore would not be able to pay it then we would wave the fee and so there are there some kids that could afford to pay it I don't know how much we get into whether you can or can't afford fees um but so it depends on who's coming forward with what situation but all of these fees the the the motion per state statute has to read that um uh the principal has the authority to wave the fee for those kids I don't know the exact motion but those kids that can't afford it so depends on which kids it is um if it is if it is kids that have financial hardship then it would be waved I mean I know have to I pay a lot of tuition at ASU and now I get to pay for graduation fees there too I think they got a lot of money um okay anything else no no okay um then I guess I'll need a motion I move to approve the 2024 2025 fee schedule and authorize the principles to wave the assessment of all or part of the fee assessed If it creates an economic hardship I'll need a second don't all jump at once like tonight I'm not I'm not unless you don't want to I'm not doing it it's not with the graduation fee I'm sorry well we can take it out if you want didn't he say we had to do it as a whole no no we can okay no right if there's no second that motion would die and then there' be a second motion if there was second well that one's dying on the cross there so right I move to approve the 2425 fee schedule with the graduation fee removed as presented with everything but the graduation fee I'll second that you have to the and authorize the principal to not charge anybody if it's a financial hardship you have to say the rest of it okay sorry I move to approve the 2425 fee schedule and authorize the principal to weave the assessment for all or part of the fee assessed If it creates an economic hardship hardship and removing the graduation fee from the striking the graduation fee from the document okay I think we understand I'll second that all in favor I I I motion carries five to zero okay um 8.3 um discussion and consideration approval of the district's audit Madame President members of the board I'm back again our Auditors Clifton Larson Allen have completed our June 3 2023 Financial audit electronic copies are attached to the agenda items and bound copies have been provided to you this evening the annual comprehensive financial report is a narrative overview and Analysis of the financial activities for the district in Conformity with General accepted accounting principles or what we call Gap the single audit reporting package reports internal controls over financial reporting and compliance with with the governing auditor standards for the United States our single report audit found three items one we've seen before it is in reference to the internal controls in regards to our Gap review the district performs our reconciliations but due to Staffing we do hire the audit firm to prepare our financial statements and advise us if there are any inappropriate adjust or inappropriate items or adjustments for our Gap the second item notes our Capital assets a few items were noted as listing depreciation schedules that required correction we continue to review these uh fixed assets make sure our coding is correct and the maintenance in our system is up to date as well as working on all of our disposal of the assets my team and I are attending professional development opportunities to ensure that we remain up toate on all of the compliance information the last item references our rec reconciliation process with the grants and our timely reimbursements this is actually a rollover from the fy22 some of our fy22 reimbursements mingled with our FY 23 reimbursements and therefore it presented a challenge for our Auditors to reconcile I want to make sure that you are aware all compliance reports all completion reports on every one of our grants for f23 were reconciled with panel County and the Arizona Department of Education and they were done on time Business Services supports or student services and curriculum and instruction teams are all working together to ensure that we have timely reimbursements that are processed this year and we will continue these efforts through you know going forward the final item that was provided was the uniform system of financial records compliance questionnaire it is a summary report that goes to the office of the auditor general determining whether the district has attained an acceptable degree of compliance and internal control the items that I mentioned above um were noted in there a few items again in regards to attendance Capital assets and just financial reporting overall it's the standard reporting package that we bring to you every year so once you approve we will uh post all of this to the appropriate websites and all of the various entities however I do have to tell you because I can't come up here and not spout some Arizona statute statute 15914 section H does indicate that school governing boards shall publicly accept all Audits and compliance questionnaires by roll call vote yeah are there any questions no I have questions certainly unfortunately I had a whole list and you've answered most of them okay sorry so I have very few left okay um on the um item number two the depreciation issue yes sir was it that items that were being depreciated shouldn't have been or incorrect appreciation schedule was being used it was an item we had a couple of items that had an appreci a depreciation schedule that was attached to it but it wasn't classified as a general fixed asset meaning the asset was not over $5,000 and therefore should not have been on the schedule so we just had to amend that and correct it okay so that's just that's a thing I think that happened in the last audit as well if I remember correctly correct we have been working on our fixed assets and making sure that they are in compliance and that all of our coding is correct um it's a large task okay and then and I think you answered my question about the grants everything was um was re was reconciled with the county so we're okay there yes sir in fact I called the county office and I said okay did I miss a step and I was assured by panal county school office that no all of our grants went through all reconciliations were done so when I talked to Clifton Larson Allen it was more that things from last school year fy22 getting those reimbursements coming in also were when we were doing initial reimbursements in FY 23 and the money co-mingled and it was more accounting for them okay and one last question about the um first finding about the financial preparation of financials I know we've never done that is that something we should be looking into doing or is we're just going to keep letting the Auditors do it for us I have been told that there is a spreadsheet that they will give me to review and I have to sign it before June 30th this is additional information that's come to light we are in the process of going to review new Auditors because we are at our threshold for services there has also been some staffing changes with Clifton Larson Allen so will this be a requirement going forward it will be a discussion with whoever we decide to go with if we stay with Clifton Larson I am personally going to ask for one of the executives to come out here and sit with me and talk to me about what is this so we can find out how do we get rid of this this compliance item right okay thank you you're quite welcome any other questions look at you go Bob okay so we're gonna go ahead and do um a roll call so Bob do we don't we need a motion first first we need need a motion first so I move that the governing board approved the 2022 2023 annual comprehensive financial report and supporting documents as presented second okay all in favor we'll see Bob I uh Stephen I Hold On Jen hi Jason Hi and myself Shelly I so motion carries five to zero okay uh let's see here number four discussion and consideration of approval of dismissal of Miss Sonia Sharma food service clerk cook cook sorry oh Clerk Madam president board members Dr Wyman I bring forth um this issue for us to consider there are two important points that I need to first point out in regards to this the first is policy GD QD which is discipline suspension and dismissal of Staff members there you will read that the imployment of an atwi employee must be uh may be terminated may be terminated by the action of the governing board for any reason or for no reason or without advanced notice as the board desires here in this case ample due process and discipline was applied multiple chances for change both verbal personally from me supervisors written Direction and in person took place video looked at by our professional technology team was reviewed and inconclusive in regards to some of the issues brought up both for the defendant or for the district all of this is clearly seen in the executive content that's been shared with you in the letter verber altercation took place physical aggression took place and was admitted by the employee insubordination and appropriate attitude documented several statements from employees regarding discourtesy towards staff and student all of this cannot be tolerated and it's because of this I stand before you with a recommendation for termination of cause as a result of a pattern of behavior of the employee that's in a violation of the district policy several meetings took place with the employee several opportunities were given to the employee and it is this time that I bring this forward uh to you um as an atwi employee consequently you've been given um a letter that from the employee uh that has been given to you as of today that was given to us today the employee was given ample time to appeal and she did appeal and um that is also written in the report given to you do you guys have questions I do not have any questions no questions okay I will take a motion then I move to approve the termination of Miss Sonia Sharma Food Service cook at Simington Mel Elementary School effective January 11th 2024 as presented second all in favor I I I motion carries five to zero okay so here comes to our great uh as always our eight 8.5 discussion and possible consideration of action of approved board organization yay this is always the awkward moment um let me see here so we have a certain way we have to go about this follow that order yeah so um see motion to nominate okay let me put this let me get it in my little thing sorry all right motion to nominate um we need to do board president so if there's they open the floor for nominations for board president okay I would like to make a nomination for board president but before I do I'd like to make a very short comment um I've been on the board for this is my 10th year I think seven or eight as Clerk and I've worked very closely with President Hargus who's been on the board for 16 years and I don't know 15 15 years so going on my 16 going on 16 and I don't know how many as president a lot and I think she's done a an admirable an admirable job and we we speak constantly um we work together as a team and we both agree that it's time for a change in leadership and luckily we have someone we both believe is the person to step in as the new president of the board we both believe he will do an excellent and outstanding job and therefore I'd like to nominate my co- board member Steph Ray to be the next president of the joles governing board okay um so then okay I don't think we need a second on that right is there anybody else that would like to nominate any other nominations okay so I need a a motion to close I'm move to close nominations for board president second okay so now we can can we just no I move that we approve Stephen Ray as new governing board president are you gonna you can second I think we vote on on president first yeah we got that out okay go ahead do you want to second that one then again I'll second it again okay all in favor I I motion carries 5 to zero do you feel like you're a railroading he I didn't vote for myself I think he's abstain suppos to is that is that normal for yourself 401 it's fine you can abstain honey it's fine you're still in okay so I didn't know if it's appropriate to vote for yourself or not that's why we don't care you're go you're in it anyway okay motion um so now we need to move on to clerk so I need a motion to nominate um for clerk I move to nominate Bob Delina as clerk okay any other nominations Stephen okay any other nominations okay so then I need somebody to move to to close nominations I motion to close the nominations for board clerk Jason do we need to second that one second I don't think so second it anyway okay okay so let's make a motion for um we're going to vote for board clerk I move to approve Bobina as board clerk for 2024 um second I'm stilling I'm glad you're getting all this Jen will second all in favor I I I'll abstain okay so motion carries uh four to zero and one AB exstension okay well congratulations so next um meeting you get to sit here in the hot seat seat okay so I it's kind of cool because it hasn't happened for quite some time discussion um no I'm not crying um discussion and information of 2324 District enrollment numb so yes we got those today and so I think we have some questions so um if do anybody want to start on those questions um I looked at it from the um whole District point of view and I'm I just have you know I'm a math guy and an accounting guy and I need to have numbers flow and I have trouble having them flow so if you could give us some guidance on how to read this that would be very helpful sure uh you have to look at the top numbers that give you the the enrollment numbers by grade level or um at the different schools uh that report so what you have is you're not comparing Apples to Apples so your numbers aren't going to ever add up you're comparing apples to oranges that top Port is either run through What's called the St 606 or st601 which is part of uh the Synergy it is a moment in time snapshot so on the 31st or the 30th of the month we run the 601 to see how many kids we have in the system at that point in time okay if I were to come and run that same report two days later for and and date it the 30th you would not necessarily have the same numbers because if somebody's withdrawn it takes them out of the system because it's a moment in time look we kept that number there because that was the way we showed the numbers previous years and that way that that's a a number that shows at the same time then we run a second a different report for both with is a second report the bottom part yes can we stay on the top part for now so if I'm looking we have uh the month of May which would be the end of the last school year then starting the beginning of this school year so we have a month-by-month snapshot right of a particular day of that month probably toward the end of the month it's the last day of the month last okay so so that is really showing us that we have been decreasing enrollment over the course of May until today yes okay so if I'm just looking at that and then we can look by grade level for example if I look at second grade steady 277 to 278 but if I look at some other grades they could be going up such as seventh grade and I look at grades like eighth grade going down yes okay so that's how you would interpret that top part of the report okay just want to clarify before we left but but as I think the question was asked sometime before but as a moment in time though the the 278 kids let's just say at in in July and the 278 kids here are not the same 278 kids they've moved back and forth so it's a snapshot in time of how many kids are enrolled in our district on this day but it's not necessarily telling you how many kids were there we may have gone through a number of kids to get there okay but but the fact is that more are leaving than are coming in yes okay I just want to be clear yeah no that's very clear okay so go to the bottom part then the bottom part is we then take a look and say we run a query statement out a Synergy that says which kids withdrew from the system between the first of the month and the last day of the month and they give us all the kids that withdrew we do the same thing for which kids entered from the first of the month to the end of the month so when you run your number up above depending on the day you choose you don't necessarily have all the same kids especially with the impact of kids leaving and the number going back and being and changing on you when you look up above we had some problems early on with calculating some of those things we as an example the codes and The Way We Run The query statement is through uh withraw codes and entry codes those codes are done by the state of Arizona uh and so uh a specific code tells you uh this kid uh went out of state or this kid went to another District um so they're just different codes W1 W2 so forth and so on or E for entry one two uh we also have a code that's under the r section and that's a kid during the current year who was invol enrolled in our district left our district and then came back to our district so they would get an R code so we run the query statement that says for enrollment give me the E and the RS that occurred between the beginning month and the end of the month and then we go double check on those for the withdrawals we just say give me the enrollment for the kids that withdrew if a kid left last April and came back in um October they would not have an R because it's a new school year they would have a new an e as a new enroling so you look at those codes and then we just add those up but those will not automatically align to the change that you have on the top part because you're looking in the totality in the bottom part and you're looking at a snapshot in time in the top part and we're trying to come up with a better system but at this point in time we spend hours and hours taking a look at this trying to get you guys the most accurate qu understand the the the confusion that's there but that's what's occurring then what we do for that at the district level we then do it each of the the school levels right um can I make a suggestion for changing the way the bottom part of this report looks the uh withdrawal enrollment summary because when I look at line one and I'm just going over the total column it's 36 I which would be withdrawals and I look at line three it's 24 which enrollments and I look at line five it's the difference of those two can't we have those be lines one two and three so it's very very easy to see we're subtracting one line from another line sure and then we would have what we now have is line two be line four total withdrawals year-to dat and then that would go with total new enrollments year-to date and then it looks like that difference would be a plus 35 and add a a six line so that way the monthlies are together the year to dates are together and it's a lot easier to follow the flow of the numbers does that make sense yep okay so I think visually then it's easier to comprehend and then just we need to understand that the top numbers and the bottom numbers will not flow because they're pulled from different reports okay does that make sense yep okay we'll make those changes for for uh next month I do have a question when um they come to unenroll their student do they get a packet like then they leave they get like here's some paperwork for you no they they they have a right and some of the principles can speak up if I Mis misrepresent but um when you're W when you're withdrawing your cume folder is going to go to the school of record once the school of record requests it so there's not a packet that goes with it because it's a formal document you just can't give up the C folder so that's what they get the sites talk to the individuals to understand why they're leaving they can explain that process a little bit a little bit more um but they wouldn't necessarily get a packet of stuff because the C folder is what's going to go go to the new school once the new school requested we can't send it until the new school requests it um and again it depends on what they're doing and where they're going I was just wondering if there's any way that we could do some sort of um like QR code or something like that that they go and they actually do a like exit survey that they all do the same thing um so that we all are like on on the same page and then maybe those parents would actually put I don't I don't know they I don't know just so we could get a little better right and everybody's doing the same right we we had we talked to everybody on the leadership team about uh the interviews with them uh coming out of your guys's request of the last executive session then that's part of the stuff we're working on for an action plan I haven't had a chance to talk to all of them but uh we several those conversations that say can we do an exact an actual survey so everybody's consistent okay all right code get more responses I mean tell whys right right and we do get that right now when we talk to parents sometimes parents are willing to tell us other times parents are not willing to tell us don't care what you think just moving to New York right right yeah it depends and so in some cases we get it I think some of the comments that you've seen in some of the comment sections would would indicate that we know in some cases where they go because you have comments that tell you where they go the comments of the number of people where they go don't always add up because there's usually comments in there that also says but two parents decided not to tell us but we can try the survey to see if we get a better return they may do it instead of just ask going us okay so um the next one is uh does anybody have anything else to to add on this okay all right so apparently how does that information I I don't is it a lot of effort really I can help well who knows I don't know that's why I'm asking you don't know until you see the data right it's just thought just thought okay adop uniforms because student need but what but if there's you know the data shows that there's the same reason repeating and it's at a a specific school or specific reason then there maybe there's some actionable things you can do to so other people won't follow suit I mean it could be it could be about District policy who knows we don't know okay I'm moving on 10.1 any future agenda items I'm moving on um I have one and did I hear you groan no yeah no I'm sorry I did not item as I was reading over item 7.3 the overnight Andor outof State travel requests I realize that we have a a lot of travel requests that are processed and approved in the consent agenda every month and that's fine I I am in full support of it and I think it's very important but I'd like to see a comprehensive list for last year January through December what we've approved there doesn't have to be a lot of detail we've approved this student and it would be for students because I think we could use this sta as another way to get the word out look what coms is is doing to support our students they're going to this conference they're going to meet with people over here they're going to trap shooting they're all this stuff that our kids and and adult chaperon are going to that I don't remember ever seeing out in the public life and we're getting better about getting the word about what we do out into the public through all different types of media but this is another way we can get the word out these are what our kids are participating in and if your school doesn't have it come here we've got it so I'd like to see if we could get a list for the whole year of 2023 and and look at that and somehow make that available to the public in terms of a recruiting tool we'll bring her back next month okay thank you okay anything else any other um any other future agenda items he he just blew you guys away right so excited anything else all right speak now forever hold your peace man until next month okay um I am going to make a motion to adjourn at seven I always a motion to adjourn oh this is my last one the last okay okay okay okay I am going to motion to adjourn at 7:55 it's 758 but I'll second 59 actually mine's 759 759 okay and Bob will second all in favor I I motion carries 5 to zero for sure absolutely