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roll call present Melinda sabraski charaz here Fred Rushton here Barb Zari here Sheila Barnett here would you please stand and say the Pledge of Allegiance it off I Al to the flag the United States of America and to the Republic for which it stands one nation under God indivisible with liy and justice for all citizens presid would you make sure that you have signed the uh sheet at the door the signin sheet at the entrance because we like to keep track of who attends our meeting item 2.5 election of governing board officers I nominate Melinda zosi for president I was hoping that okay I nominate Charlene Diaz for president one one at a time oh for president excellent okay is there a second for for Melinda sabraski a second for Melinda sabraski is there a second for all right she's shaking her head second you're second Tony pass we're just doing this by voice right the vot yeah yeah okay um all those for Melinda saski I I I nay nay okay do I get a vote you did vote I did vote okay you did vote it's three to two it's three to two you win you're so you're still in no I didn't vote yet he said saski okay do we should I call for Charlene too come on parliamentarian no because everybody's voted and I'm they're going to change that I'm opening nominations for clerk at the board I nominate Charlene Diaz for clerk I second that nomination all all those in favor of Charlene being our clerk for the continuing as clerk I I Melinda saski I Charlene Diaz I Fred rush I biki I Sheila Bernett I think I'm going to have to practice this you've only had a year to practice it only come once a year or something maybe next she'll get it down better 6 point uh 2.6 brief resets to reset name plate we don't have to I don't think we that was a very brief that was AEF that was very brief 3.1 establish date and time for board meetings for 2024 our current board is on Thursday at well workshops are at 5:30 and boards at six does anybody want to change that it's the it's the second second Thursday excuse second Thursday is everybody still okay with that affirmative Okay so we've established that call to the public I don't think you need to do it if you don't have any notes okay okay so we're going to skip that part too adoption of the agenda I need a motion to adopt the agenda as presented oh will somebody please I make a motion that we accept the uh adopt the agenda as present it I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I barari I Sheila Bernett I think we all going to need some practice the New Year seems to have changed brain or something the cells are not engaging tonight for some reason yeah it's too cold out there they've Frozen them froze my R um we have one fantastic donation from the Art Guild uh for almost $1,000 do what were the kind of items that were purchased for the yearbook do you remember uh I don't know we just got this and in fact we just deposited this money in the bank today so uh uh the uh teacher involved is working on her wish list great well that's that could purchase some real wishes yes thank you very much to the guild and the community is just incredible Community always comes out and supports us thank you um item 3.5 superintendent reports uh Madame President and board members who have the typical reports uh I would call your attention to uh two of them and then if you have questions um uh Cass if you'd put that cumulative discipline report up please um uh I didn't share with you this time the uh the one from last year but I will tell you that uh we're halfway through this halfway through the fiscal year the Cal school year and 943 uh last year are total for the year was uh just over 2200 uh so if we were on the same track we would be at about 1,00 right now and we're at 9:43 so uh um there continues to be really good work going on at all of our sites relative to uh student behavior and and helping kids um U manage their behavior better than uh than in the past so I thought I would call that to your attention and then uh Cass if you would would put up uh the last one that Financial Risk analysis uh I did send this to you as board members uh for you to look at but I thought I would also um mention it uh for the for the purposes of the public um there are only four school districts in the state um this was mentioned at a I was at the asbo meeting which is the association of school uh School business officers uh bimonthly meeting um yesterday and um uh there's always a report from the auditor general eneral 's office uh during that meeting so um there are four school districts who are at high high risk in the state and um the reasons for those have to do with budget um budget capacity and that kind of thing um you'll notice that we are at high risk relative to only relative to change in student count uh and we have discussed that before but I wanted to uh I wanted it you know wanted to mention to you and it's because of our continued drop in enrollment U but as we stated earlier uh we lost 90 students this year to the two new schools in the in the community so um that's that is our you know most significant reason for our drop this year um but you'll notice that we are in very good shape in all other uh all of the other areas uh budget limit uh Reserve uh capital budget for both operating in capital budget uh we're in good shape for um uh our general fund operating and um uh and our margin our ratio um and our general fund uh change in fund balance so um uh you can see that you know we're we're in solidly good shape in all of our financial areas other than that um I thought uh i' see if you had questions and then I'll give you a uh an update two Updates this was part of the attorney general part or paper that you sent to us right yeah the auditor general sends this out excuse me yeah they do this each year uh to you know after they've looked at uh started to look at our uh AFR from uh from the previous year and that's the um Okay so we've seen this you have seen it I did send it to you in an in an email update but I also recognize that um perhaps some of the things that I share with you that way because I want you to have the information as soon as possible uh probably I should also include in my in my report uh at these meetings because um it's information that the public would be interested in exactly okay it's kind of nice to know that we're solving absolutely uh in terms of updates uh first of all my apologies for um uh cancelling tomorrow's strategic planning meeting uh uh totally totally fluffed the timeline on posting uh the agenda uh because that is an official board committee it is subject to open meeting law which means that the agenda must be published uh at least 24 hours in advance and in my head I was thinking four and not eight and uh so totally fluffed that so the meeting uh right now is scheduled for February 15th uh which is a Thursday um and uh because when I looked at the Fridays there wouldn't be a good Friday between now and until after spring break and we don't want to wait that long so uh the Thursday of February 15th happens to be parent teacher conference and so I don't feel particularly guilty pulling principles away from their campuses uh for a few hours on parent conference day so February 15th uh 8:30 to 11:30 a.m.

and January 27th at 2 p.m. and 7 p.m. I'm not in this play but I definitely recommend you guys go and watch it because they are incredible and you won't regret it following week theater is holding auditions for me and girls the musical the play that everyone on campus is very strongly looking forward to including myself as it's a personal favorite January 31st is the first day of cougars United for peer helpers this event is where staff and students participate together in a one-day event that empowers students with leadership communication empathy positive behaviors and networking skills the focus of cougar United is to instill positivity and a sense of community among the students and staff through building an understanding of similarities and struggles and pressures we all face our peer helpers put this event on multiple times every year and it is always a huge success we are looking forward to it our Mock Trail team has their County award ceremony in Ontario on January 25th and we are all very excited for that as for CTE we have we've already had 188 students passed to Precision exams in the first semester and students are getting ready for skills USA we will have SK skills USA competitions for the next five weekend at Granite we will have medical Graphics multimedia scada baking and culinary competing before the break ASB is busy with our ornament fundraiser where students got to purchase an ornament and payment during lunch this semester ASB is busy planning and getting ready for all of our events to come and there is a lot the senior class is finalizing senior hoodie designs and they've secured a location for prom both the location and the theme will be announced on January 31st during lunch the 20 the junior class is preparing for the 2024 2025 school year by looking for prom venues and choosing dates for our many events the sophomore class is working hard on decorations for winter formal the theme is a night in New York City the freshman class is working on posters for winter formal and coming up with Games ideas for a winter rally ASB as a whole is looking forward to kindness week which is January 22nd through the 26 we have a lot of fun activities planned for the week and are collaborating with our graphic design class to have cougar kindness stickers made to pass around campus we are also working on plans for staff appreciation days and weeks our winter Athletics are up and running and seeing a lot of success with our programs currently both the girls and boys soccer teams are undefeated in the desert sky league play and both have a great chance to capture the league title both our girls and boys wrestling programs have seen a lot of success in league matches and individual tournament matches a couple of the standouts are Khloe net who won her weight class at the rent marage tournament and Jaden ayy who took home the title at the marel tournament held at Silverado High School last weekend our boys basketball team currently is a 10 to five record and just came off of a big win against Victor Proby High School the girls basketball team has grown leavs and Bounds since the beginning of the year and the team is really coming into its own they has recently had a very big win against fair our girls water pull team is a mix of veterans and youth and they are really starting to come together they recently beat a very tough Royal Valley team to pick up their first League Victory we thank you for your support of gr Hills High School and as always Maron and gray lead the way you thank you hey Hannah AB high school Sophia brunt for the record I was a I was actually a hawk for 13 years thank you so much it's our monthly Dance all right okay thank you good evening members of the board and attendees my name is Sophia Brandt and I'm the Apple Valley High School Associated student body line president I hope you thoroughly enjoyed your winter break and it's been like what a year since I've last spoken to you today I'll be sharing with you what our students and staff have been up to during December as well as some of our goals for the upcoming month our sundevils had a relaxing break but some of our athletes were still hard at work soccer and basketball players had games and wrestling had a tournament leag games League games have just started up and will continue throughout this month Camp's film crew has also been at these events to capture some Stellar photos of our incredibly talented Ed athletes Pathways and electives have been preparing for skills USA and we're so excited to see how they do if it's anything like years in the past we can expect amazing things to relieve some stress during finals week before break we had emotional support dogs come on campus to give everyone a little bit of calm in the storm we also had Spirit Week dressing up in ugly Christmas sweaters fuzzy socks sweats and pajamas EMR students took their trauma assessment final demonstrating the procedure in front of members of the community that work in the field and every single student pass pbas has been giving out great spark prizes where sundevils bundle their hard-earned spark cards and turn them in to receive gear like shirts hoodies socks windbreakers belt bags and most recently Stanley Cups which are all the rage right now if you didn't know I see one of our board members does know though student store has also started selling popcorn this week for just $1 and it's been hit with the students students can also have the chance to put their spark cards in a monthly raffle to win bigger prizes like dance tickets your books and Letterman's jackets from we gotam teas ASB will be putting on Greek week and winter formal this month Greek week will involve spirit days including the traditional toga day as well as fun games at lunch leading up to a dodgeball tournament at the end of the week winter formal will be held on the first Saturday of February and we're so excited to dance the night away Li is holding Mr sundevil signups happening for the next two weeks it will be on March 15th but since it's a huge production we've already started planning it and I've started choreographing the opening dance routine which I'm so excited about because in my brain it looks really funny I can't reveal the theme to you yet but let's just say it's going to be a wild time there are so many exciting things happening at Apple Valley high school and I want to thank you all for your continued support we couldn't give our students any of these incredible opportunities without you thank you for your time thank you very much thank you to all the student uh speakers you are amazing um superintendent and comment it's always hard to follow the students and I sound like a frog tonight but um I want to talk a little bit about what ishma mentioned about Mr Killian back there um the after school program our Extended Learning opportunity um we do something very unique in this District that I am super appreciative of um there was an idea about putting our students to work in the after school programs and Mr Killian took the lead for us um took the application and these kids are out um on campuses doing exactly what ish said and making money and um it's a GameChanger they're not out um having to make it other places to have a job and be employed and we love it because it's a pipeline for us there are students in our system that never thought about education um being a teacher in any way and they found a passion with it and say that's where they're going in other cases like yours you're going to be an architect and I can't wait to see that happen but um whatever it takes we're thrilled to get these kids out there engaged with some of our younger students and so um it's it's one of our highlights in this District um yeah good job you [Applause] guys um it was mentioned already but the steam fair was December 13th it was amazing to see all the students here um not just the traditional science fair projects but some amazing art projects made out of recycled items and um to see it I can't even begin to explain but pretty phenomenal and lots of students going on to the county um it is Schoolboard recognition month and I always like to indicate that um service is one of our core values in this district and the board members up here um do nothing but serve um hours of time at board meetings hours of time in prep um all for the betterment of this district and it's much appreciated and it's worthwhile to acknowledge that um it's work that's done without a whole lot of recognition in in that matter um our elementary student advisory took place today um lots of students across this District Nico was there with us that's why I said poor thing she has to spend the day with me a little break in between um but one of the best things even though they give us tons of feedback about the youth truth survey and things that they notice about the data you wouldn't believe what what these students provide to us um in the hours they're with us they take data charts from youth truth survey and they tell us what um questions they have what things they notice um what things they'd like to ask other students and then they present it to us and that's just the first meeting um we grab gather their administrators in and bring them alongside in the future meetings um but one of the fun things that we do is um we were taste testers today and we usually are at the elementary level um for food that the nutrition service department is thinking about putting into the rotation um but they got a chance to taste all kinds of things today some were a win and some were a loss um they either loved it they it was okay or no thank you and um they were things like fabba beans that were um dried or um there were these little pop oats that were actually pretty good and a breakfast um hash brown sunriser that was a a kind of a lit either you loved it or you didn't like it there was no in between with the students um but it's always a fun activity and we really appreciate our nutrition service workers um Department coming out and making sure that the students are um invested in this process of choosing what they're going to have on the menu um and finally um Monday there's no school in observance of Martin Luther King Junior Day um I remember when I was a teacher mostly fifth and sixth grade but I think it was um mostly people recognize Dr Martin Luther King for his I Have a Dream speech um but I loved hearing what my students realized as they discovered things beyond that speech um what was familiar to them about others what was different about them um and to things learn things about him other than that speech um this year Martin Luther King Day actually lands on his birthday national holiday is always the third Monday of January but this year it is his actual birthday and I um think that what sitting bll said about lifting each other up lifting that's one of their goals of lifting others up is actually how we should all reflect on Martin Luther King Jr Day how can we lift each other up and work together we we shouldn't all look alike we shouldn't all act alike um that's what makes our community so wonderful and so um I hope everybody takes a little bit of time on Monday to think about that and bring it back and make our community a better place so thank you thank you than you Amanda banan sorry um first of all I just wanted to thank all of the students um it was so nice to see you guys even helping one another learn how to use the little clicker um but as always like that's probably one of the best parts of our meeting is just getting to hear what's going on at the different campuses and see you guys interact with one another um I wanted to congratulate both the superintendent and Maria because now we have two more completers for masters in governance on our governance team so there's three of us now um so congratulations um and by the way I am so glad you said what your sticker said because the whole time we were in the back room I kept trying trying to like read it across the room T I was trying and I was trying not to stare but I couldn't see it and anyway I was looking but I was trying not to look so taste tester that's awesome that sounds like a great event um I did wna the the steam event I know you spoke about it but it was such a great event um this room specifically was just packed to the brim with projects um there's this giant elephant over there by the door where you came in like paper mâché um it was gorgeous there was a like which lip gloss lasts the longest science project um there was some great ones but then as packed as it was with projects was it was equally as packed with proud parents and students and it was it was phenomenal um so it was a great event H I also wanted to take a moment just to thank and congratulate Hisperia unified on their Community Center and Performing Arts Center um they also invited us to come on over and celebrate with them as they broke ground on that um at hispar high school and I know um I was supposed to be there but that lovely illness that's going around to everybody got me right um right at like that last week before you guys we went on break so I did not make it out there but they um I just wanted to say thank you because they always do such a great job of making us feel so welcome um at their events so I wanted to say thank you and then also thank you um they nominated me as well for the delegate assembly which we had done here um so that was just super nice to hear um when I got the email after their board meeting so thank you um and then uh board president Oar and I had the opportunity on Saturday to go and visit over at Victor High School where they were dedicating a building to Lieutenant Colonel Felix Diaz who um had taught there and so we got to be there for that ceremony and that was just a really nice um event put on he was he taught when I first started teaching up here in the high desert back in 2007 he was like two doors down from me with Chief moso at the time and they were just super awesome to have nearby as support when I was a brand new baby teacher um so it was really nice to be there uh and and see the see his name up on the building um it was a great ceremony that we were able to go to so um it's nice to see the boards kind of supporting one another in the high desert so it's nice to be a part of um I think that is it for me but so thank you and I will pass it off to Gary Mr RC well first of all I'd like to say congratulations to the Visual and Performing Art students at um Apple Valley high school and at Sycamore Rocks I had the chance to to go to the sensations dessert theater performance over at Apple and the um holiday band and choir performance in Sycamore Rocks and just want to congratulate the students and the the parents and the teachers involved in that everybody I know put in a lot of work on that and and students really did a great job so congratulations to those students I also want to commend Mr Powell at um Granite Hills High School for all the great things happening there um was able to spend some time with him and just so many uh tremendous things happening at Granite one thing that that really stood out to me was the the student engagement that's going on on campus really throughout throughout the entire uh campus we're a able to visit some English classes math classes choir classes special needs classes and and every class that I went into the students were were on F task enthusiastic uh eager to learn they they really want to be on campus so just just a great atmosphere so tremendous things going on we also had the chance to visit uh one of the culinary one of the cooking classes and the students there talking about student engagement they were very eager to share with me their cheesecake recipes and I did not know I I was definitely schooled on this I did not know there were that many possible uh cheesecake ways you can make cheesecake but they showed me that there's they are very very creative cretive in their recipes they they all generated their own recipes and so on and again that's just kind of indicative of of the the engagement that's going on throughout so many of our campuses so I just want to congratulate the the staff uh for the for the for the work effort for the enthusiasm that they're instilling upon their students uh the the family center there at at Granite Hills is also doing some some fantastic things they were showing me the school supplies and the clothing that they provide for the students and the family supplies and the adult training that they get for the parents so just just some tremendous things going on there uh really excited to to be on campus there and uh like was already mentioned I also want to congratulate just just all all the students who participated in in the district steam Fair again it was it was like Amanda like Tade were saying it was just it was such a pleasure to walk around and look at all the different ways that students are kind of expressing their own individual individuality and what they're interested in and so on uh have have to admit one of my favorite projects was a an ant Olympics project and uh the student was investigating what would be the best ant Olympian you know of of if you could get get different kinds of ants and so I learned that uh black ants would be the best Olympians because they could lift they could lift 60 times their own body weight so if you if you think about how much you weigh imagine being able to to lift 60 60 times your own weight that's that apparently that's what ants are are capable of doing so that that is a a tremendous bit of information that I know I will treasure for quite some time so I I just want to commend all the students for all their hard work you know you can tell they spent a lot of time you know working on these projects along with their parents and the teachers also want to thank all the the judges the teachers and community members that came in as Jud acted as judges just a fantastic event uh and again all of this is just indicative of the tremendous things going on throughout our district so thank you for all the hard work for the students and the teachers in the staff thank you so much thank you uh Mr Raley I always thought it was the red [Laughter] answer um welcome to 24 there's only five more months to graduation so you senior speakers you only got five more meetings GNA go by quick this is crazy so I just want to welcome everybody 24 and this mail I'm going to call Vendor tomorrow and let him know that you ask I talked to him today and he said hey call me if's ex I guess this is it you're gonna Flex on him right that's all I have thank you thank you so much and thank you to the students that came in today um to present to us about all the wonderful things happening at your schools uh but before I step away I need to uh actually acknowledge my buddy we were both teachers uh in this District DK um when we were growing up as teachers I used to call him one of the bab Baywatch uh boys uh and here he is leading this students uh in the job market thank you so much DK so that's about how long the the history goes back um thank you so much to the students who presented as you can tell uh this is going to be a different way of doing business we are going to have two Pledge of Allegiance the first one is going to be led by a board member the second one will be led by a student and I walk in and I pick up whoever I find uh so be prepared and show us what you have um I really appreciated the unders spot when I called on Nico and she was ready I would have picked a high school student but I know they're always ready so I wanted to be sure that we want to pick a younger person to do so um last year is over I hope we don't go back that way this is now a new year so I hope you all picked a word that will identify you for 2024 everybody should have a word that is the word that they they lean on um I can tell you that my word started out for with Serenity and then um as I navigated the first week of um of uh 2024 I changed it to uh Clarity and um and I'm still navigating and I'm still trying to change it to Service uh so I don't know what my word is going to be but I want to make sure that that word is going to be the word that will Center me for this rest of the year um I like the web which is like I was waiting for the duor to come in um but it is where everyone belongs and I really really really like it especially for somebody who's from another country I like to go into a place and I feel belong that I I belong there uh and you guys have made me feel as part of your family each and every one of you when you walk in here I see a family I see people like can go on break bread with in their homes I am hoping that this year brings with us the very best that we have the very best um I'm hoping that um at the end of this year you can actually look back and say to yourself I did something that I didn't think I could thank you so much for giving us the opportunity to serve you uh I have uh Mrs um Nelson wanted to say one more thing before we go on and release you well I know that there was a question about where Mr Bender was Mr Bender does not miss board meetings except when he has knee surgery apparently and um he had a knee replacement and he's having to have a second surgery um tomorrow so today was all the prep so ishmail he will care that you that you wondered where he was but I think it's important for everybody to recognize that um he doesn't miss unless he has to and and he has to this this has to get repaired preped so so we can have Mr Bender back walking right there we go yeah you will so good thoughts for him tomorrow all right um at this time we're going to um uh release the students um so they can go do your homework and we'll see you next next month thank you so much for coming next week let me at least say a quick hell good [Music] got he says he wants to get out of so bad I know all right the clerk of the board will report on any action taken in close session uh um sure so in close session of the board on item C the D2 litigation government code section 5494 Johnson L for J Davis Young on a motion by Raleigh second by okara the vote was 40 to deny the claim of levit Johnson and Jeremiah Davis young excuse me your mic oh in closed session the board took action on item government code section 54 954 El Davis vers Alpha Valley Unified School District on a motion by Raleigh second by RC the board voted unanimously to deny the claim of Lisa Dana in close session the Board of Trustees took action in support of the following recommendation from the superintendent government code 549 54 ver Cabella versus Apple Valley Unified School District on a motion by RC seconded by Buchanan the board voted unanimously deny the claim of Victor caparella and finally government code section 4.5d on the recommendation from the superintendent on wasina insurance asob B bizardi versus excuse me Apple Valley Unified School District on a motion by okara second by RC the board voted unanimously to accept and pay the claim of waia insurancea wanisa insurance ASO Brianna bizardi and that is all of the reported actions from close session on that item and at this time I'm going to go backwards um California School Employees Association Nicholas Garrett can we get a report from them no they're not here uh Apple valy unified Teachers Association abut Karen Sabers do you have Leslie okay Leslie is speaking on you good evening superintendent Nelson board members cabinet and audience I'm speaking on behalf of Karen this evening as she could not attend abuta would like to take this time to congratulate Miss Oar for her new role as president and Mr Raleigh for his new role as clerk as always we know you both do a great job supporting our district Karen would also like to invite each board member to the CTA High Desert Service Center School Board luncheon on January 20th to honor you for for your service the details of the luncheon will come in an email from Karen tomorrow we hope everyone had a relaxing and enjoyable break and we look forward to what this next half of the year has to bring have a good evening Karen W that's quick thank you thank you um adoption of the agenda the board May approve the agenda as is or ADD and or pull items from the consent agenda for discussion and or action I move to for approval I second all in favor I any opposed okay we have a discussion information to review the Apple Valley Unified School District governance handbook so the government's handbook was um initially put together by um different members of the school board in the 2021 school year um in conjunction with California school school boards Association and annually it should be brought back to the board for review um we did this last year at the December reorg meeting and realized that that's probably not a great time to do it because we have new board members that are joining um and so we delayed the um bringing it as a as an item until this month and what I would propose is that there's a is a three like three months worth of work on this um one where it's brought forward for the board to have um the current governance handbook in front of them um and then either you guys can decide whether you want to do some kind of a workshop on it or whether you just want to provide during um the open meeting some thoughts and ideas at the at a future board meeting and then have those brought back with the Amendments and then take adoption forward I just need some information on how the board would like to move forward with it suggestions well as I was reading through through the uh uh handbook uh it is clear that the people who put it together are not all here uh so we have people who um who are here being governed by a handbook that they didn't participate in so I I would suggest that we um begin to work on the handbook so that everybody that is the current board will have the opportunity to look through uh the board um the the policies or the board policies that we have approved or agreed agreed to and um for each subsequent time that we vote in a new board member that we should go back and revisit that um board handbook so that that whoever the new board member is will have an opportunity to have an input as to the guidelines that they are willing to follow that's that's what I I am looking at I would also like to see it um being um handled GR gradually and not just the full book because it's a full hand book um and just pick up the areas that we would like to revisit I think every board member should get a copy of it so they have opportunity to look through it so that when we do meet we'll have the opportunity to really say this is not working for us again this time or this is still working so we need to leave it in place so each of you have a copy of it attached to the board item we can certainly Co um make copies of that if you'd like um I will tell you that there are some updates to the board bylaws that are attached to this already that I would like to start bringing forward to board meetings um future board meetings with the Amendments that are recommended by California school boards Association um either because of law or um just wording changes so those will show up as um independent because they're already board bylaws but updates for the board bylaws um I can have it agendized at the desire of the board for um future board meetings just to take sections and review them if that's I think that's probably the best so that we don't uh we can digest it as we go for different items I agree with that what was the I'm sorry which you're saying in junks is that yeah correct yeah um from the sup superintendent would push those forward and we can go over them you're talking about changes right TR yeah any well those are for the individuals right yeah yeah because I know um csba did I and I don't remember which session it was but they had done some type of a recommendation where was almost like a a workshop um not necessarily like a retreat but like a they talked about doing like a Saturday which it doesn't have to be a Saturday but like some type of a thing where the board got together and not necessarily the ones like we're getting right now that are driven by law but like the ones that are more personalized to our district and our individual board um where we would like revisit those like she was saying when it is a new board or but like kind of revisiting those specific [Music] ones and seeing if those still are applicable so there's there's a multitude of things so what you have is you have the handbook which is right and then within the handbook there's the board bylaws uh that's got my notes I I can't lose that I got my notes I've got my notes it'll disappear but then there's there's bylaws that are um attached to the different sections so what what maybe I can do is is propose sections along with the bylaws that go with those and do the updates that are required for those bylaws at the same time and you could we could either do it as a presentation um a discussion action item so that there's exactly what we're doing right now talking about the process and then you would take action to either approve those bylaws at that time that they matched or we could put together what's a workshop I just have to have Direction I'll do whatever I'm asked I think we need to first of all we need to um look at the the the ones that the law has you need to have in place the law says needs to be we need to have those in place so that we are we are governing the district using the law that is current that and those have to come as they come when they when it's out give it to us we read it so that we know it's there the one that we need to really revisit the Govern what is the role what the um the roles and responsibilities of governance members uh and governance team protocols those are the things that because we are going by a pro a set of protocols that some of the trustees that are sitting here did not participate in the design of it so we need to bring them in so that they participate in that design to be able to have a buy in to why it's there so do you want to do that as a workshop separate just totally about the governance handbook or do you want to do that during a board meeting as part of a discussion action item during a board meeting is a little um tight uh because we have people who are waiting to the princip participate in in the board process I think we need to do the actual work behind the scenes and then come out to the public Arena and approve it even a workshop would be a public it would be public but they don't have anybody can participate at at the the workshop they're they're welcome they're welcome to observe it's a public meeting right so I just um I can have Kylie look for some dates and send those out to the board and get a consensus on which date would work best okay is that the desire of the board yes yes whatever I got it we'll tell Dennis that you said you that he would come too I thought you know we could just do it in you guys want to meet on a Sunday I'm not coming Sunday Sunday's out or Saturday well we could there's some things that we could do before we hit the workshop if she can come up with a date that it works for everybody that's even like a month out then we could I could start sending things that were ahead of time yeah I think when they proposed it was more of like a board retreat type deal like before school started I think that's what we had talked about they had done theirs as a before school started just to get everybody or at the end of the school year setting up for the next year so we could do a little bit of both I think I was in the same session with you I think I heard that too okay okay I have direction thank you all right elop um expanded learning opportunities presentation by Mr SCH actually this presentation will actually be by Thea Smith so I'm just going to get the slide deck going here and she's going to come up and uh talk to you you've got a handout at your um um seat that has some of the highlights she's going to share some of the data that she's going to review and it kind of looks like this it's two pages thank you thankfully she made it so this one just Loops I don't even have to advance the slides so I'll hand this off to feta Smith okay good evening and happy New Year to each of you so I'm here tonight to share about our expanded learning opportunities program also known as elop the video in the background will show you some of our elop program activities and clubs elop provides funding for our before and after school interventions and enrichment programs as well as our summer school and intercessions the elop program requires that it be offered to all students in grades TK through six and must be no less than nine hours per instructional day and on top of that we're also on top of the 180 required instructional days we are required to have an additional 30 non-school days for no less than nine hours also um sorry I squirreled for a minute we meet this requirement by offering day camps through the town of Apple Valley during our fall winter and spring breaks as well as through our summer school offerings we have a variety of clubs and activities as part of our low program our school offers a variety of clubs and activities that you can see on your flyer they're all listed there however one of the program requirements is that we must offer an intensive language arts program to ensure that our students are learning to read and reading to learn some of our other activities and clubs are from range from art Sports math archery yoga dance choir engineering um 3D printing ASL and a whole bunch of more other things including hiking one of our schools does a hiking Club where they have hiked Bell Mountain they've gone hiking at the beach as well as Joshua Tree National Park we have partnered with the town of Apple Valley and their ASAP program where five of our school sites provide after school daycare this is for parents who have nowhere for their students after school and it allows us to keep these students in a safe place until their their parents are off work we have also partnered I don't know what to call them anymore but with Dennis Killian or bayat boy over here in the corner so we have partnered with him an Apple Valley High School student worker program we train the students on how to work with the elementary students we've been able to provide Afterschool jobs for our high school students and we have almost 80 students that are in this program the best part about having these students work with our elementary students is that they request often to be placed at their their elementary school because they feel like it's a place where they can give back and they feel very connected so we're really thankful to Mr Killian for the work that he's done with these students and that he's allowed us to do with them and for sharing them with us for our program some fun facts about elop program is that overall we have a total of 276 clubs and activities provided to our students throughout the district we have over 3,000 591 students that are currently participating in our before and after school programs and some of our sites have a wait list we have 43 classified staff members that help run this program across the district and a total of 261 certificated staff members that are also guiding this program another fun fact is that we need to watch out because our students that are in the archery clubs they're starting to hit their targets so if you are on campus that offers archery keep your eyes open students in the gardening clubs are feeling very connected to their campus by seeing the beauty of their Gardens and being able to watch them grow and enjoy caring for them often students are disappointed when their parents arrive early to pick them up because they enjoy spending time with their friends that they've made in this program outside of their regular classroom they have so much fun they just don't want to leave two of our school sites offer dinner a dinner program While others offer an after school snack which the kids love because we give really good snacks one of our sites is in the process of creating a golf club for grades four through six where the students can practice on a golf simulator and we'll have an opportunity to play on a real golf course I think that's really cool so as you can see our students are getting opportunities to experiment with many different types of activities that they otherwise would never have had they're finding their interests and ident ifying their talents through this program there any questions great program thank you so much is it possible for us to go and visit one of those when they have it go to any site just watch your backs but you can go to any site any day of the week there's always something going on just want to see what happens and they're before school too so not just necessarily after school what hours does it actually end at um it depends on the School site if they are doing before school some of them can end by five if they're only doing after school programs then they end at six oh CL this late at six o'clock yeah so what do you do when it gets dark so early I mean they just do it inside them the gymnasium basically yeah yeah they go or or they use classrooms some of them are in the classrooms that's impressive that's good and data on the the student work program it says that 80 students are involved so 80 high school students approximately 80 I think it's actually 78 right now so two more will be at yeah any the board members would like to go and tour this let us know we would love to have students to are you because if we can schedule it if we know in advance they would love to Showcase what they're doing so work with Kylie and I and we'll get you in and on a schedule with some kids very okay thank you thank you very [Applause] much um High School graduation recognition presentation get a sample of this one okay this one looks like this if you want to follow along gonna ask Mr Killian to do it but okay uh this is re in regards to ar- 5127 and in the printed materials actually um there's uh reference to it I put it in there because it is a sentence worth reading this is our um current administrative regulation that guides how the valid dictorian and if there was to be only one valid dictorian then the salutatorian are selected and so I'll just let you puzzle this out um as High School principles we were all t with explaining this to parents um and as you kind of get to the second or third clause in that sentence you realize it's quite complex um it served its purpose at the time and um here it stands and the current senior class is subject to this regulation but what it really does at and what we've learned over time is this current um administrative regulation because of the way it at that last part and any student who earns a weighted J G GPA that is higher than one of those foring mentioned students what it does is it really pits students against students in the current policy and um Mr pal Mr Goodrow I've had to do this difficult conversation at the end of the last final for seniors it could be that a student who earns a a Grade B no longer in the running also Al removes three students above him or her and so students who have done nothing but simply earned the grades that they they on track to earn could go from being on track to being a validor to losing access to that because of someone else's grades it's just it's because the way that sentence is written it's always depended on and anyone whose GPA is higher than a student with allas and 6 APS and a distinguished scholar it's a difficult and uncomfortable conversation to have and it comes at the worst possible time in lots of cases the programs are already printed so that last minute change is tough the other thing the current policy does not do is allow for our early college students to really get in the running because they're not taking as many AP classes and yet universities evaluate those transcripts in such measure that those students are really in some ways now preferred to AP we have um written from the Cal State admissions officers that they really like to see students who are taking those early college classes especially those CSU UC transferable courses and in fact to be quite honest some of our uh most competitive students who are getting into the most elite universities in the nation are no longer necessarily only AP students they're often early college students um you know I I think back to a student of ours a couple uh semester or a couple years ago who was the valid dictorian of vbc and also one of our students at the same time and went off to Princeton so what what have we've done to address this as this came up was first we made sure we spoke with parents um both high schools held sessions for parents and then we had a joint session um where we brought parents in and gave them time to give their feedback and share with us their priorities I'll have to tell you when we showed them this policy they didn't understand it very well it's really tough to explain we have to run some simulations uh we did speak with teachers advanced placement teachers because of course there's some impact there to their programs potentially as if as we look at um Shifting The Way We recognize Excellence we did bring in students we spoke to all the students who are kind of currently in the running for recognition in the old system to make sure we brought them in this discussion so they would understand what are the ramifications for you and how do you see this going forward as you work towards college entrance because it's of course most important to them and then finally um our counselors some of whom are here they're really our student Champions they're the ones who kind of live this at the front lines of college applications who are telling us this current system isn't working for kids so what we realize we needed to do is make a system that will still recognize our top students but Define how that is um recognition how that metric uh kind of it gets put together so it's um clear and predictable and and um still uh in line with how universities are evaluating our kids so we brought them together um in December we had a thought exchange after um sharing with them the policies and and some ideas got about 270 thoughts rated and really high alignment between students uh staff in the room and parents and this was the uh paragraph that the um AI generated based on all those thoughts I won't read it to you but I'll just highlight the fact that in that first sentence it talks about an inclusive transparent and predictable recognition system if we look just real quickly at just what are the main themes that came out of that um that thought exchange it's Clarity predictability which makes perfect sense to me I wouldn't want to put anyone back in that position to have to give that same speech to a family saying yes I know you thought your child was going to be a valid Victorian but because Susie got a be your child isn't that that's not clear that's not predictable but that's what we've all suffered through so we looked at some alternative approaches and um came to consensus with u the group in the room so Across the Nation schools colleges have done this for years and many high schools are moving in this direction to a Latin system and so essentially it's uh three levels of recognition with Kum La the honors uh designation Magna Kum La a kind of higher group and then that most elite group assuma Kum la and so that would be very specific we'd make it a very predictable Benchmark to hit allow for students to say even in grade uh in semester seven when they're turning in their college applications they could say that they are on track to be or currently designated as one of those based on their GPA alone we would of course want to look at the weighted 9 through2 GPA and include in that waiting CSU UC transferable courses from universities that students brought to us so the consensus really came out to be to use these cut points to kind of look at a 3.5 to 4.09 as the WID honors roughly equivalent to the number of students now in that distinguished scholar category a little higher group at that 4.10 to 4.29 and that 4.3 is important what that would be is essentially still allow for students who don't take any for some reason they're not in the early college program there's limited seats there and they they may not be able to get to VVC to take other classes but they could still take rap program and quite easily earn a 4.3 or higher GPA they do it now in the current system but of course students could surpass that using that cut point and applying it to the current students or even former or prior year students it yields about the same number of students in the very most in the top categories you know in that some years as few as four or five and some years maybe as many as a dozen we would still continue to choose our validatory our speaker for the graduation ceremony traditionally he's been the ASB president other elected student but also a speaker from this group chosen after they do kind of a a speech contest in the campus and selected by the staff or or Administration so what's an important question is what I'm a junior right now and I don't have a 4.3 because I can't earn that quite High a grade point average if I'm a junior but you know as we talk to kids and we looked at schedules it's quite easy for them in their senior year to move that direction and again these are the top students who are already on track for the other um measure and so it wouldn't remove anyone from recognition but it would simply kind of expand it just slightly and make it more predictable so that's what the um kind of the consensus was in the room so we told them the next steps were to bring this to you and find out what your questions were we're really looking at potentially a change for the class of 2025 um and this would allow it us to be consistent with the way colleges evaluate our students so we'll pause there for questions and kind of see where we want to take this next I have one question um if a student in let's a junior um chooses to attend VVC uh during summer yeah and this it's not impacting the Academic Year with with us but the student has chosen to go to VVC for summer right they could have done that as sophomores and done it as Juniors will you accept their credits to add towards that because then you might have a junior who is meeting that 4.3 or 4 point whatever 4.

thank you everybody for your attendance

here in the district office the second update uh is uh is good and bad news um uh this week at our weekly meeting with gcon about the den project project um first of all they did actually move equip they moved equipment in this week and my understanding I haven't been home today but my understanding is that the equipment was moving dirt today so uh that's a good thing we've been waiting for them to get the electricity uh the electric pole that's on our property moved uh off the property so that they can do the underground electric work for our property and then getting water uh so that when they're moving dirt they can be sprinkling water and keeping the dust down so those things are happening uh we actually got a breakdown of our uh costs uh this week finally and um uh disappointing news to me is that with all of the increases in materials and deadline and timelines and whatever Sheila and I heard that this morning from the city um that timelines for delivery of things have tripled and costs have tripled um the cost per house for our construction uh is now at $262,000 per unit so right now we have two houses in this uh in this uh uh plan and that's because it has because of the timing and all of those expenses have increased uh there are some contingency funds uh that would that would fund part of another house uh or would fund landscaping and irrigation um I also will be talking with the the local Realtor Association and through them with the to the state and the national to see if um they will in fact follow up with some commitments that they made uh two years ago to help us out with some things we'll see if we can get some funding there um and I will probably be going out and meeting with um uh all of the landscaping and irrigation people in the area that that I can find to see if we can uh partner with them to help us with some of this so um uh a little disappointing to be two houses instead of three four five or 10 um but uh it's a start so uh that's kind of where we are right now so um yeah Dr Stewart a question in the event that uh the the completion schedule for the project is approaching and we might all of a sudden get additional funding are the facilities in place for uh for not necessarily this contractor but another contractor or the one we choose to continue on and to keep building in other words the infrastructure is going to be there yes that's the idea is the infrastructure would be there yes for the whole development yeah we would have the we would have the we would have the street we would have water we would have sewer we would have electric um you know write up to each they're not individual properties but up to each site uh housing site so yes we would have uh the infrastructure would be there for the whole project and are these going to be like duplexes or three no these are the three-bedroom houses and in fact uh we saved a little money by staying with just one floor plan um uh that saved us about $22,000 to just stay with just have one floor plan for all of the houses so they're three bedroom two bath um uh carport um units Standalone units Standalone units yes no common walls no no common walls thank you yeah and that was one of the things that the board in the initial conversation said that they really wanted it to to not be an apartment complex to not have common walls to to make these free standing houses so um and of course we'll be looking for anybody who wants to partner with us to uh you know to help put money in the kitty to uh for more houses so um and if that if that were to happen uh while the project is ongoing then then those houses would just continue you know we' just keep building them during this process so that um uh and that that brings down the cost of each houseold a little bit when the more you have so thank you okay that's all I have with having only two houses yeah is it going to be self- sustaining yeah it would be the um uh yeah I don't see that as being I'm sorry I don't see that as being an issue uh uh the we might we might decide with only two houses to not have uh to say not have a property management company initially when we only have two uh but uh that's for us you know that's for you all to help us decide whether we want to do that or not but I'm not sure that that would be worth the expense to have a property management for two houses um if we had five or more then I think that would be a great idea and I hadn't even thought about that piece about the property management um but um uh yeah once you've got the infrastructure in and you build into the the rental price what we're going to ask for rent um uh then it should very much be just self- sustaining I I don't see any there's no particular reason for lots of additional expenses and it's going to have to be self- sustaining anyway because it has to be in its own budget okay kind of sad M I'm yeah I have to tell you I'm disappointed but um but I also understand that you know the that cost have just skyrocketed and um uh that's what's happened so any questions for Dr Stewart okay um items 3.6 board member updates did did anybody by chance and I did not so did anybody by chance get out to the schools in December no okay the intention was there but yeah all right well we have January here and we're almost two weeks in the January myself blocked off so so we just need to block off some time and get up there because that was part of our goals you guys part of our goals um anything else that we need to talk about out okay consent agenda I need um a motion to accept the consent agenda as written or as presented I'll make a motion that we approve the consent a agenda as presented I'll second that motion all in favor I Melinda saski I Charlene Das I Fred Russ I Barb Zari I Sheila Barnett item 5.1 B DB agenda second this is our second reading of this and I think this is the agenda for the school board it's when we follow school board meetings MH and it had um what got added was um that we needed to uh State when the the doors would be open and um is there anything else on there on down yeah that we needed to uh that was the change that was um made in the law this year that we just needed to be sure that when we post the agenda that we State when the doors to the you know to the meeting room would be open any questions I need a motion to approve BB agenda I make a motion we approve bedb agenda I second that motion all those in favor I Melinda saski I Charlene Das I Fred rushon I barbariki I Sheila Barnett item 6.1 recommendation to award the school school year 2023 2024 eate internet to Frontier and authorize the district to to apply for eate reimbursement for the service uh Madame President and board members last month you approved the um this process for the WAN link and um uh and we uh then we didn't present at the same time the internate internet um option um and went back and reviewed those um uh bids that were made and um and got some clarification from the biders uh and so uh the low bid is for Frontier and th thus that's the recommendation we're making to the board tonight can you Cass can you open that for a minute yeah that uh can I ask James a question on this absolutely James um we're we're looking at Frontier and I know we we've had Frontier here at the school correct yes we did have FR we have had froner uh how has their service been for us and stuff that was a very large concern going into the evaluation and we did have a representative from Frontier come and speak with us and the the best way I can expl the difference is this is Fiber service so it's not coming over twisted pair and she the representative from here did provide some local references who utilize the same service and I got very favorable feedback and those are from our peers in in the area so it wasn't like uh somebody that's in a different line of business that was from schools in our local area and so I'm a lot more comfortable moving forward with Frontier okay um and we were very direct with them about some of the service issues that we've had in the past and she did address them uh very openly and honestly um and we will very similar to how we did the the transition from uh Sudden Link Alti to tww will leave the tww service operational for a period of time during that transition period so if there are any quality issues or service issues we can roll right back to the other service provider so it it will require that we come out a budget for one of the services e rate will not pay for two internet connections simultaneously but the uh the price is not worth us being down for right days or or weeks and we're actually working with TW when on that transition period pending uh your decision tonight and so we expect it to be a very smooth transition and we will have a little back plan you will also notice that tww is not represented here and uh that was because when they filled out the forms someone forgot to fill out that section oh and uh uh so not much we can do about it when that happens the other thing is that James and I had the same concern that you have Barb about um the previous service from Frontier um and so that is one reason that James questioned them very thoroughly the other thing is that we have built a severability clause into the contract with them so that if there are in fact issues um that we're not going to be stuck for a whole year uh with you know with service that's not acceptable to us um if that were to happen and we had to sever that relationship then uh as James said uh if we went to another another vendor if we went to say Optimum or to back to tww um we as a district would have to pay the full fee the full price we wouldn't um uh rate would not pick up the 80% or the 85% whatever it is that they do with this U we would have to pay the full price um but in my judgment if we were to have to sever this um um picking up that difference in price but having good service uh would be a reasonable trade I wasn't even aware that Frontier had fiber optic as I understand they recently built out some Fiber Optic infrastructure in the area for the city of Bullhead City so fortunately that that infrastructure is then built so we'll get the benefit from that we were not aware of it either I mean we had lots of questions I will tell you so uh James spent a lot of time digging into this to make sure that we were actually comparing Apples to Apples but not just Apples to Apples that we're looking at Jonathan apples and not three different types of apples so uh we he did due diligence on this and there will still be a significant investment on Frontiers part to bring the fiber actually into our facility and the account manager went to their approval board internally to Frontier and got it approved for us for no cost so they will be you know basically footing the bill for all the the infrastructure improvements that they'll have to make to bring the fiber up to us so even if the the Fiber goes down Hancock Road for instance it would still be thousands of dollars to extend that into our facility just because of the the way that construction prices are and the cost of the fiber and everything else okay um it was the best option for those who replied to the RFB mhm and is that the actual price at the top yes 55,000 versus 16 yeah yes for one for one year service mhm that's a pretty large difference I think um if I may I think Sheila the conversation that we heard this morning at the chamber business and government Affairs meeting uh where one of the individual one of the other individuals in that meeting indicated that he had been told that you know that uh Optimum has said they're not you know they're not going to pour a lot of development money into this area and um this kind of shows that right kind of shows that too um based upon the information I got I received from tww had they submitted a b their price would have been higher than what Frontier submitted um not quite 55,000 but it it would have been probably over 20,000 wow so Frontier did come in with very aggressive pricing and I will say in the past their pricing has not been aggressive and it was not comparable to other service providers um I remember one of the rfps that we did some time ago with uh in partnership with the high school district their monthly fee for service to River Valley was tens of thousands of dollars per month so you know it it kind of shows that they're trying to get a little bit of aggressive and the competition is working in our favor the the price for multi- gigabit fiber internet has dropped significantly in last 10 years okay great thank you thank you thank you James H is there a chance the oh never mind I need a motion to approve um Frontier as our provider I make a motion that we approve Frontier as our uh internet provider I'll second that motion please also authoriz also including the E rate too the E rate R rate thank you yeah okay all those in favor I Melinda sabraski I Charlene Diaz I Fred rushon I Barb zarii I Sheila Barnett okay item 6.2 addition of a par professional position for the preschool Madame President and board members um as difficult as as it has been we finally have a teacher in the Third special needs classroom in the preschool and um uh so we uh we would like to have a pair of professional in that room as well uh keep in mind that these are preschool students with special needs uh some of them um typically you know in year uh quite a few of them have some very high needs and um we need to have that second U body in there so I would ask for approval for this position for the remainder of the Year question Dr St yes how many students will there be in this classroom well right now we have 45 student special needs students in our preschool and we have had them in uh two classrooms and then some of the speech students some of those 45 are speech only uh and they have been in some of the other uh classrooms but uh several of the high needs students that we have um or medium needs students that we have have also been in the regular uh the regular preschool classrooms because we just did not have you know we just could not put so many um uh we have one one of the special needs classrooms uh has uh only I think five at a time five or six at a time because those students are such High needs and so there's a teacher and a parah in that classroom and the students are only coming for half a day so uh six in the morning 6 in the afternoon in that classroom so that's 12 of the 45 the other classroom had uh has um a maximum we have about six or seven special needs students in each session yeah so um the needs are the needs are such that we really cannot have uh you know 10 or 12 or 15 a fairly typical preschool classroom so it's it's really uh nice that we finally have this third room um but you you really need to we really need to have two bodies two adult bodies in that room and in each of those rooms to be to be working with the kids and the and we know we're going to have more we know that our 45 right now is not the Max uh because any of the student or any children who reach the age of three who need special needs qualify immediately at that age so unlike unlike kindergarten or first grade where students uh have to be the age before the 1 of September you know which means that they could have turned five September 3rd last year and and they can't start until the beginning of a school year in this case with our special needs kids as soon as they hit the age of three they qualify to be get services and we must serve them so uh we know that we have kids I don't know six or seven still between now and the end of the year just another got two more over Christmas break so we're looking at between now in the end of the year we're proba going to end the year with over 50 um students in preschool that are of special sounds to me like we need to start planning for a fourth or a fifth classroom we we that conversation already yeah we've had that conversation and as you recall last month when when you authorized us to to look at uh the H1 Visa prog H1B Visa program um that's part of that's part of this conversation is um uh you know if our resources for that program are from you know from outside the country um and then then that's where we need to go but then we also want to look at being able to keep those folks you know that they don't just come you know that they can't just come for three and then leave that um that that um you know the serious recruitment of folks to come and stay what is the the maximum that we could handle on the district is there no maximum for for special needs for special needs um nothing we could have aund and we would have to find the Staffing to provide services for those hundred students so do we get more funding as the students are coming in yes but it's not it's not enough to pay get the funding from October 1's count oh from yes I forgot that October one's count so the students that we had as of October 1st we are funded for them for the um for next school year um and so all the students we get now we're not we won't get funded for for next school year because they weren't here before October 1st so it's um that's really this is something to put on this is something for the legislature to be really be addressing because um uh and it would be nice if the feds would address it as well um uh you know because the kids the kids come regardless of that October 1st now I know there is some conversation about changing that date um uh I heard that at a meeting last month it used to be in January and then the state moved it back to they mo it back to October 1 I A lot of people are starting to question that October one count because the students now are a lot more um migratory so um they're coming and going all of the time and um it's making it difficult to provide the services that they need and that they um you know require the occupational therapy speech therapy all of that we get an influx of students that receive occupational Beach Therapy we're now going to have to go and you know look at other ways to provide those services and those other ways are not and there's no way for us to recoup that money for this and just to be just to be clear the preschool handicap students are part of the the ADM count that uh is that build that builds our M budget the weighted part of it is what is what's connected to October 1st but just like with kindergarten we're only funded at 50% for those preschool students so but because I don't want you to think that we're getting no funding for any students that have come since October 1st we do get funding but we don't get the weighted funding for uh what their disability might be um you know so a student who has multiple disabilities if they were here before October 1st not only do we get the base amount which is 50 50% but we get the base amount but then we get a percentage above that for those kids before October 1st so it's that extra waiting that we will not get for kids who've come since October 1st so our October one count for preschool was 33 as of today we're at 46 there's 13 okay this whole that whole I don't understand the the state on that that doesn't make sense to me that we need to provide more services for those kiddos and we're getting 50% to begin with it doesn't doesn't compute we agree we agree Melinda did you have a question or for for Kate yeah I just out of curios osity what kind of OT do you give a three-year-old um she works a lot on fine motor skills um being able to pick things up and put them in a cup or you know put puzzles together things like that so they have that hand eye coordination a lot of the children um aren't able to cross that their midline maybe they didn't crawl before they started walking and so they are are lacking that ability to cross the midline so she works on skills like that um she works on muscle strength um hand strength um arm strength and um sensory integration skills and strategies to help them when they're feeling um over stimulated and and needing a break how they can self self assume and inappropriate okay and and a little more about that crossbody thing um uh it's critical for learning to read MH it's absolutely critical for learning to read so so you know if if a if a student is is drawing say on a piece of paper here and they start drawing and then they have to move the paper to do the other side which means that they're not really doing crossbody and so crawling is a critical part of development for crossbody because of the way you know the way we crawl and that kind of thing so it's that is an absolutely critical skill uh for students learning to read and just on a medical side note basically they're doing everything they can to train the cerebellum yes so that they can do all these things yes so it's not even the fine motor skills it's retraining your brain to be able to do the things they need to do yeah kind of kind of cool okay I need a motion to approve Madam president I move that we approve an additional par professional for the preschool services for our um handicapped children special needs children I second that motion all those in favor I Melinda saski I Charlene di I Fred rushon I barbariki I Sheila Barnett item six .3 to convene into executive session to ARS 38 43103 A1 discussions or consideration of employment assignment appointment promotion demotion dismissal salaries discrim uh disciplining or resign reassigning oh excuse me resignation I'm sorry that's okay of a public officer appointee or employee of any public body except that with the exception of salary discussions an officer appointee or employee May demand that discussion or consideration occur at a public meeting do I have a motion to um go into executive session I make a motion Rec convene into executive session I second that motion all those in favor I Melinda soski I Charlene Diaz I Fred Rushton i b Zar ziki I Sheila Bernett we are now in executive [Music] session [Music] you [Music] h [Music] oh [Music] oh [Music] [Applause] w [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] yeah [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] n [Music] oh [Music] yeah [Music] h [Music] h [Music] he I'm moving or I need a motion to return to public session I'll make a motion that we return to public session I second it all those in favor I Melinda saski I Charlene Diaz I Fred rushon I barbariki I Sheila Bernett I need a motion to accept the resignation that we discussed Madam president I make a motion that we accept the resignation of the employee that was discussed in executive session I second that motion all those in favor I Melinda sabraski I Charlene Diaz I Fred rushon I Barbara Zuki I Sheila Barnett item 9.1 future topics are there any topics that we would like to have research for for us to discuss Madam president I I don't know if it's appropriate since there's already things that are going on but um you know I I just I I see the empathy and the concern that uh our staff has for these uh the dis not the disadvantage I'm sorry the special needs children and I I would hope that we're doing that we can but is there something more that maybe we can be doing like writing our legislators or taking some kind of as as a group as an executive board is there something more that we can do to to get these people to um give the proper and appropriate consideration for the education that they are expecting the school districts to provide that you know they have to carry their part of the weight and it doesn't seem to me that they are I think you could always um bring those topics to our legislators um at the state level particularly relative to timelines and um those kinds of things U either individually as board members or you know stating your a board member or collectively as a board do a uh a letter to the legislators about um you know please please consider um some beefed up funding for special needs students would that be a good Workshop thing to do might be to draft uh to work on drafting a letter draft sure FR would that would that be a good thing for us I'd love that okay I'd love that let's do a workshop on on funding for special needs yes absolutely draft a letter next time I know you guys do a lot with grants is there any more that we can do as a board as far as that goes like searching for the grants or well that falls usually on Jen to do we is there anything we can do to help you on Jen I guess is what I'm asking I don't know if you if you hear of it definitely let me know because I app forever okay particularly for our preschool programs the first things first uh grant that um has been going on for years which is has is funded with uh tobacco tax um first of all the good news is that fewer and fewer people are smoking and using tobacco the bad news is is that that that that tax you know that that tax pool has shrunk uh significantly and um so I think and I'm on that um that Council for the Western Regional Council um and so uh currently I think we have 12 students these are not special needs students but I think we currently have 12 preschoolers funded um excuse me in our preschool with first things first uh funding um that's likely to drop to zero next year uh because um the budget for the state um first things first um uh they've recognized that there are a couple of areas particularly in our region where um that have been underserved by uh first things first and so they've targeted those those um two areas in in Mojave County and laas County but primarily in Mojave County uh for that funding for next year um perfectly understandable perfectly legitimate uh but it means for all the rest of us who've had those uh those grants um you know those slots funded um that those will go away so you know we might get one but I doubt I think we will have zero next year so that changes the that changes the nature of our entire preschool program as well of of what we can you know what we can offer to the community and so it may be uh we already know that two of our classrooms two of our preschool classrooms we will need to have for fees next year um and it may be that we will have more classrooms that if we continue to do offer them as preschool we will have to have them for fees so uh the landscape for our preschool uh will change significantly next year so yes we're looking for any grants and that's not I want you to know it's not just us this is Statewide um since Co the the uh the landscape for preschool uh in the entire State and not probably even just in Arizona but for sure in Arizona uh funding and and uh offerings and uh whatever you already know that the other preschools in the community all have waiting lists and it's not because they don't have room it's because they don't have people uh to you know to uh to be in those uh in those preschool classrooms so um and expenses of course are up and and that kind of thing so the nature the landscape of preschool education uh is is very different than it was even five years ago um uh and very difficult for you know for uh folks to get this what they need Dr shter is there any discussion about um looking for on using something other than the tobacco to funde preschool we have the the preschool classroom at Sunrise and the one at Diamondback uh we actually fund with title one uh but the students who are in those classrooms have to qualify as Title One students uh with the with the you know with the same kind of regulations for title one that we have for our schools um so those depending on how Title One funds and how Jen you know works out that budget those probably will be fine we have one Title One classroom at Coyote um and um and so that may survive we have two classrooms that we are currently funding out of M and uh have been told that that's we should not be doing that and so for next year we will uh those will be for fee classrooms so we could have a number of for fee classrooms uh to help accommodate uh you know uh the students and the needs we have M but in terms of funding we're going to have to look you know elsewhere we oh yes right now we have one one classroom from hqu which is that high high qualifi yeah that's what hql stands for was it highly highly highly qualified Early Learning and that was a huge Grant uh but it but it was only for one classroom I mean huge amount of money but only for one classroom and that Grant goes away at the end of this year so um uh we're we're going to try to be creative but um uh it's it's going to look different and so you know and we try to make sure we try to make sure particularly at Coyote where we have the special needs kids and we you know and we have to have those programs and we want to uh but we also try to make sure that we integrate some of those students into the other uh into the other preschool classrooms because in the real world you know all kinds of people are together and uh and and our special needs kids need good role models and you know uh or typical student Role Models as well so um uh so it's not like it's two separate things they're not it's all one big program uh but the funding streams are you know to to do it are different how this been affected by the by the E I don't think this has been directly affected by Esa um uh any other than how our entire uh the possibilities for our entire budget might be affected by esas uh given that the state uh Constitution says that uh X only x% of the state budget can be spent on education um the esas are eating into that that's where that's you know um because if if the you know you Pi you just pick a number so if the if the state budget is10 billion um and I don't remember the exact percentage but let's say that only 51% of that can be for Education um then uh if out of that bucket if things are going to esas and so we already know that it's you know it's Way Beyond what the legislature budgeted for esas um then that takes away from what's available for public schools and for public charter schools we also are required to discuss any student Ona attend yes res Z we don't have to provide services but we are required to test so uh if once a year so a parent on an Esa can come and ask for a new evaluation every at our expense to try and either continue their student getting services in in the community or um to get a higher level of pay because of the weighted measurements so depending on the disability category depends on the percentage of weighted and it's much more weighted for esas than for our budget so for example um and we've talked about that our base our base for uh uh State funding or for funding for M budget is just shy of $5,000 per student okay the esa lowest rate is 7,000 so if someone decides they want their you know they want their student they want to do an Esa um then they then they're they're getting $7,000 um and if that if the student or if they think if the student has or they think the student has a disability as Kate says we have to do that evaluation at our expense um but then the family or the that family gets increased Esa funding for any disability and the rate of that the rate of that uh uh increase in funding far exceeds the waiting that we get if we were to serve that child so the impact it's not impacting directly our our preschool in the sense of can we put a dollar amount on what it might or might not keep us from doing in the preschool no but it does it could affect us in terms of our total budget and and um uh and how that's calculated and what dollars are available and it could affect very definitely could affect the aggre aggregate expenditure limit which is still an issue by the way uh even though the the legislature voted early last year to uh to uh suspend that for the current year it will be back for next year if there is not some solution um and and there are a number of groups out there who've been working together and working with some of the legislator legislative leaders uh for a a a possible solution to that uh that would not require a constitutional amendment so um all of those all of those factors affect us so if we have a four fee classroom if it's preschool or first grade or whatever grade you might consider can we apply for Esa no we're Public School we're in public school yeah I know but we still have a for fee thing no could the parent no because the esas as far as I know don't apply to preschool they start at kindergarten exactly and then also canot charge any student to come to our schools that are disabili because it is our federal obligation I provide those services for free for the for the special needs kids but for the other for other preschoolers and our district has had for fee in the past um uh so it's not a new thing it's just that we we need to go back to that so the only way it's going to affect it is that we can't because right now in our classrooms we have special ucation students within classrooms if we can't put any special education students within those four Fe classrooms because we have to keep those spots for only students that can do the four fee then that takes away some of our inclusion that we've been working on at KY Canyon that makes the special education students once again in a classroom with a lot of special education students and maybe one or two um P mentors in those classrooms lots of moving parts and we wanted and I will tell you that right now uh our preschool program has an absolutely Stellar reputation in the area because we con continuously get applications not just for our uh typical students but we get requests for special needs students to come to our preschool um because because our folks are doing such a good job so um that's a real that's a real feather in the cap of the district is the reputation of our preschools um uh and we don't want to lose that so you know we want to make sure whatever moving parts we fix or change around for next year um that we don't change the dynamic and the quality of the programs we're we're uh providing just for my edification what what do Esa and 4C what do what do they stand for what Esa uh originally stood for ow scholarship yeah thank you empowerment scholarship uh and originally uh when it started excuse me um uh it was intended for two re two things my understanding is the original um so for instance um uh students on reservations particularly at the edges of the state um could um perhaps the the school the public school that was uh that that they were in the attendance area for might be 20 miles away and perhaps right across the state line um and I'm thinking in this case and I know it was elsewhere but I know uh up on the Navajo reservation um uh say a student's a uh school district of attendance would be Window Rock but maybe that was 20 or 25 miles away from where the family lived which is literally a mile or two miles from a school in in uh New Mexico and so um so essentially it was a tuition you know a situation to to for the student to go to school in New Mexico on tuition and and so it was that um the esa um and then it and then it expanded to be for special needs students uh for for whom there might only be the type of program they need uh say it might be one of our students and maybe the program our student needs is in Kingman and so you know so there could be an Esa for the student to go to that to that program uh it has it has ballooned in the last two years uh to essentially be uh uh here here's a voucher here's money for you as a parent for your student to go to any private school or be homeo or be homeschooled and this is this is when those 90 kids disappeared from our district they took that $7,000 a hair we think so we think they did they're pretty much I mean we're pretty sure that that's what happened is that they've taken that the $7,000 you know to be to go to those schools okay and that's the way those schools run that's the money they have right the um but the statistics are um prior to this ballooning thing uh is that there were about 50,000 students in uh private schools in Arizona about 50,000 and so it meant their families were paying for them to go to private schools um now there's close to 60,000 students in uh getting esas but that 50,000 original are students whose parents were paying for them to go to private schools and so the additional number of students um uh you know are the are are students whose parents have made those Choice choices so what's happening is that those original students families are now getting those $7,000 per student and many of the private schools have raised their fees raised their tuition because now they know the families have that extra money so uh the legislator's intent or stated intent was to give options to poor families um uh uh families with students with disabilities whatever um who's really the ones that have really been benefited are the students who were already in private schools and um uh and we're funding that you know we're we're funding the education for students in private schools many of whom were already in private schools most of them so and I state I'm trying to state that factually without being political about it but it does impact us oh Audi yes indeed thank you sure CU a four Fe classroom put us in competition with the other daycare pre preschool programs avable it could but we're currently in competition with them anyway I mean for for students who come you know who come to our preschool um and there's in any of includings unless special it's hard to find open and if you recall one of the reasons that we jumped so quickly on uh on our child care situation you know for our employees um um yes that's younger children but it's for the same reason is that our employees were um were anxious that there would not be a place for their children in the in any of the other child care in the community for the same reason they have rooms they don't have people and um uh so that translates into the same thing in the preschool okay so we're going to do a workshop to draft the letters of legislature for funding sounds like a me me too 9.2 upcoming board events you have all kinds of things on there but I think one to to point out right now is bowling yes when when is that it's not on there it's January oh it's not on there January 27th Lance you missed bowling o00 6 o'cl Arizona time Riv oh Rivers how many teams do you have so far we have seven actual teams but we have a bunch of others that are coming and want to be put into group or not b and where is this at Riv Riverside the Riverside so this was uh this is uh you all as a board are paying for uh the actual bowling part and uh uh those participating are are donating some funds that help with the prizes and the um those kinds of things and um so it's partly your recognition of good things that have been happening already this year and um uh also part of our uh retention plan was to have some uh employee events activities activities excellent one thing that's not on in there we have the Kanis wine and Jazz coming up February 3rd it is a Saturday start okay and then oh you have you have leadership class on there already I I do have 's one of the weekend things slabber that and because I know that there's participation and um oh and taste of B because they're usually board members who [Music] will um on February 16th we're also doing like our fish F thing again this year so what is that um where teams from committees from each School get together to help create our school Improvement plans for next year what was that date again Jen um February 16th February 16th thank you and I all of you Sheila wasn't on the board yet at the time I don't think but the rest of you all were there for at least a little bit of last year's and Fred had just come on the board so it was kind of your introduction Fred to the um kinds of things that we do for planning and and those kinds of things so I was very very impressed is it here it's at Valley at Desert Valley the structure will be a bit different than last year because what the state the format that the state has us doing is a little different um but the but it's the same you know the ideas working on uh site um goals and Improvement plans [Applause] okay item 9.3 State location for the future for next meeting make sure the regular meeting would be on February 8 it's not on my new [Laughter] calendar I'm fine with it how about to rest you guys you fine with February 8th yep at 5:30 for workshop and 6:00 reg meeting okay yep all right and 10.1 adjourn the regular board meeting I need a motion to I make a motion we adjourn regular board meeting I'll second that motion all those in favor I'm hi Charlene d i Fred Ron I Barb zarii I Sheila Barnett we are [Music] now [Music] h

yeah two because now they have a college level coursework that means the CSU and the um you see uh requirements in that system but they now have it and they can produce it will you deny them that to transfer that credit because they didn't get the approval from the counselor to do so two different questions but ultimately yes we would allow them any dual enrollment really does require them to get a signature from their counselor so even for summer session they've got to do that and if it's UC CSU transferable we would accept it they wouldn't have to bring it however so that would be up to the student they would only have to bring that course if it was trying to satisfy a high school graduation requirement so if they take the course because they're attempting to fulfill a history requirement that we have as well they would need to bring it in order to fulfill that requirement and then free up a space in their schedule but if they just took a course for a benefit that they were really interested in a science for example they took a science course they could bring it we would honor it if it fulfilled those like you said UC CSU but if they sometimes they don't want to bring it right they don't want to add it to their transcript for high school this change might entice them to do so what we know is that the colleges don't necessarily care if it's on our transcript the universities they're transferring to are getting a transcript from the college but they do like to see that students are dual enrolled because that shows the ability to handle that load so they you're right it would help them get a leg up on that we would accept it thank you and you said p in the new system that the validator will be chosen from the Su group the staff yeah in the sense that they are now right so we have a group of valedictorians now but only one speaks and so the true validatory the speech given at graduation is only given by one student and so that student is chosen currently uh each High School does it slightly differently but students kind of apply they write a speech ahead of time and then they give the speech we started doing that years ago because we had too many valedictorians to speak and then sort of like to make a fair some students were kind of relieved they didn't have to not everyone necessarily even wanted to and then also it made it so that they had their speeches done ahead of time and sometimes they were writing them the night before we could kind of tell and so yes we would maintain the current practice and so the speech given by the sort of highest ranked it would still come from that most elite top group that 4.3 and above GPA thank you other questions crickets thank you so I think our next step is then to bring back a sample it does have a board policy Associated so a board policy the board policy has only a a a minor single sentence reference that would have to be adjusted but that will take two board meetings and then but the administrative regulation that's most instructive here with then come at the second read of the board policy so we'll our plan will be to bring that to you in February March okay thanks so much we're so excited for this thank you informational presentation on maintenance and operations thank you very much I'm gonna give me a second to grab the screen here and while I'm doing that I would like to introduce Mr Jim hopp our director of Maintenance and operations I'll ask him to join me up here I'm going to let him do probably 99.9% of the talking as he goes through as we go through the [Music] slides M GL there you go all right all right yeah perfect good good evening everyone uh and happy New Year thank you for letting me come speak a little bit about the world of m&o um I would like to uh open up by speaking about some of our larger projects that we have going on in the district uh these are multi-year projects uh things like uh districtwide HVAC uh replacement uh new lock Hardware at all all of our school sites as well as like touchless restroom fixtures and bottle filling stations um we have over 900 pieces of uh hrock equipment Heating and ventilation air conditioning equipment throughout the district we're currently in a multi-year project to replace hopefully 100% uh we're about 80% done with that project uh on a three third year cycle right now we're working that in phases um we've been lucky enough to get some Esra funds for replacement of most of those uh units and it's allowed us really to do some good upgrades for our HVAC systems um the biggest Improvement is our filtration system as you can see there we have now murv 13 filtration what that is is basically a uh um efficiency rating for your filters all of our older units used to be MV 8 filtration and uh with the um onset of covid we were able to upgrade and with the murf 13 filters we're able to get a lot better air filtration uh through through into the classrooms uh another big upgrade is CO2 monitoring every classroom now has a CO2 monitor on the wall so we're able to tell the levels of CO2 Studies have shown that elevated levels of CO2 does actually relate to learning and um you know we want to make sure to keep the rooms with clean air and efficient uh uh learning so the machines actually have uh Parts on them that will bring in fresh air if they sense elevated levels of CO2 um one of the best things we've been able to do is actually the energy management system uh we have a acronym EMS system for short basically all of the new Air Conditioning Heating units in our district are going to be uh connected to computer system and we're able to bring up an application on on a phone tablet computer and take a look at that piece of equipment from anywhere uh really Nationwide we can log in take a look at the equipment that gives us uh the ability to diagnose before having to physically go out to the site to see what's wrong with the unit you can tell when the thermostat was adjusted if the compressor's running what the temperature in the room is all of those levels so very uh very excited to have that EMS part of the um system for us it also allows the ability to adjust temperatures turn on and off onac those they didn't give me those controls which is probably a good thing yes thank you Matt another big project multi-year project we began in 2017 is a lock Hardware upgrade we're removing all of the old locks and Hardware uh panic exit devices doorknobs and go into a a more secure system so uh obviously we can't do that during the day because of the students and the security so those are usually uh summertime projects we've uh like I said began in 2017 and gotten through most of the district we still have two schools to complete as well as this facility and the operations center we're hoping to do uh Granite Hills High School one of our last two schools this summer summer of 24 uh it's very very interesting the key system that we uh invested in is actually proprietary no one within a range of I think 250 miles can duplicate sell copy uh or or any uh anything to do with our particular key system so highly secure and a great investment for our District's uh Safety and Security one other thing uh covid byproduct was uh the touch list fixtures in our restrooms uh we've been trying to make uh the restrooms safer and a little more sanitary so you'll see uh as you go through the district all of our restrooms are now getting touchless fixtures for the um toilet jals and sinks so um all we're about 90% done with the district getting through upgrading to Touchless fixtures as well as uh new drinking fountains with bottle filling stations so students can actually bring their water bottle and and go up to the drinking fountain and fill their their person personal water bottle as well uh I'm going to talk about a little of the less glamorous things in the M Department uh some of this stuff actually was deferred when I took over about six seven years ago we're trying to play a little bit of catchup um things like exterior painting of the schools interior carpeting our playground upgrades and then uh Roofing and tree treaming believe it or not are are things that we really don't think about but are very important to maintain I did want to uh thank our superintendent for uh our uh standardized color scheme it was actually her idea for us to stick with uh three base colors for all of the schools in our districts um we have three uh neutral colors of tan or brown and it makes it very easy for us to go do repairs and touchups there are a couple of schools that have proprietary colors uh they trim colors you'll you'll notice that a few School sites uh but yes apple apple but uh for the most part the majority of our school sites are are all this uh same same color scheme we started out uh painting Granite Hills High School in 2017 and I planned for a 10year cycle so that at the end of 10 years we'll have all of our schools done and then we could start on that cycle again we're actually far uh surpassing that uh we've been able to paint nine schools in the last four years so we're doing really good on that schedule um another thing I'm very excited about is the standardization in our district of carpet squares or carpet tiles these are two foot by two foot squares of carpet uh the reason I'm uh excited about it is it's uh a very uh easy installation it's basically you're just gluing down tiles tile squares and we have uh in-house employees that can do that so we don't have to sub out all of our carpet a picture here of uh the bass um mutant T bass Stadium's Press Box had the old carpet in there one of our in-house employees went out ripped out the old carpet and was able to put in all of this new carpet in-house uh economical benefits uh the if you were to stay in a square or you know have something gum stuck on it you can just pull that square up and glue a new one in as well as the long-term benefits you only really have to replace the traffic pattern all of the things on the sides really don't get used so we can pull up the the the walkway pattern and replace those squares so a lot of uh big benefits to that uh we're trying to do a school per summer uh so we have done five schools in the last five years and every summer we try to pick a school and uh get that school recarpeted so um hoping to get get a few more done here in the near future another thing is our playground equipment we've been uh trying to upgrade the actual equipment itself um there a couple pictures here one is a nice big new playground with a huge shade structure over at Sycamore Rocks up on the top right and then uh we also have a picture of the a newer unit we put over at Sandia one of the nice things that Matt and I are doing for the playgrounds are we're trying to replace the wood chips the F Bar with a poured in place rubber That's That Bouncy rubber you go on when you walk in the McDonald's playgrounds inside um and uh it's a a little bit more upfront expense but uh we believe uh longterm it's going to pay for itself and and believe it's to be a little bit safer for the students as well um and then obviously uh whenever we put in a new structure we're trying to include shade uh that's something that we we are lacking in our district in the playground so trying to include that as well uh this is a panoramic shot of a roof up at Sycamore Rocks uh like I said not not too glamorous not too glamorous but very necessary for the preventative maintenance so that we can keep these buildings alive and uh lasting for many years okay I'm going to transition over into the world of operations for a moment um this picture here is of one of our custodial leadership meetings which we're actually that's incorrect we're doing this every two months now um what we do is we pull together pull together all of our day and night lead custodians and we all get together and uh share ideas and talk about procedures and processes we uh uh concentrate on standardization throughout the district uh from our materials to our our procedures um also leadership skills because these are the leaders of the custodians at their sites and uh Colleen Bon Marcus she's up in the front there of that picture she's our custodial supervisor she's big on the communication piece um she she really is emphasizing the uh principles and their daily custodians communicating so that everyone uh you know is on the same page little slow there uh this this slide I put in just for reference this is really just common uh common building cleaning standards for commercial buildings I'm not going to read it but basically a level one is the highest and level five is the lowest uh level one you can see it's a Spotless Cleaning such as what might be found in a hospital or corporate settings unfortunately we're not at that level we uh we operate more around a higher level three almost to a level two standard and uh the California Association of um casbo actually has a formula for calculating how many custodians you should have uh I won't bore you with the details but basically you take the amount of students the teachers the classrooms the square footages you uh average all of those together and they'll give you uh the amount of full-time equivalent employees or what we call FTE I actually have a a graph here of our current and the casbo uh recommended so so the casbo calculation FTE column shows according to their formula what we should have at our schools the next column the current is what we have and it shows the differential in uh FTE or hours and minutes so for example Granite Hills High School they recommend 7.32 FTE we actually are operating a little over that with nine and that basically is a 1.6 over or 13 hours over both high schools are a little over and that's mainly because of their after school programs or night programs all of the rest of our schools were just about right on zero maybe a half an FTE over so we're hoping we we actually were able to increase the Staffing this uh this last season so we're hoping to get closer to that level two of uh cleanliness and service this is actually something that we're very proud of in our department and actually throughout the district uh this is related to the Williams Act walks uh this is the facility tool inspection or the fit report as you may have heard uh we actually have an independent contractor come out annually and do uh an assessment or an evaluation of uh all of our sites they will walk looking for things as small as torn wallpaper uh ceiling tiles that are chipped or cracked tears in the carpets all the way up to more hazardous things broken windows and things of that nature and what they do is they score us on a pretty rigorous um uh amount of um items and uh we actually are fairing very well compared comparing to the data that the gentleman uh has has reported to matai some of the districts he said he has uh visited are actually scoring as low as in the 25 percentile 25% so as you can see I have a five-year difference here back in 2018 we had uh five of our schools uh rank in the fair category and this last year we had only one of those schools and I would like to mention that there was one single item that uh caused a sufficient deficit that actually uh brought that score for uh Granite Hills down very far otherwise they would have had a 92% and we would have had all of our schools in the good category the only thing above good is excellent and it's a 99.9% which is pretty hard to achieve but we we are striving to matter of fact if you can look at Rio Vista they scored the highest in our district ever at [Music] 98.57% ated us uh after giving us this report and said that we we're doing a great job in our district with that so that's something that we're very proud of little bit of a delay okay so uh this is actually the last slide that I have and uh I really uh wanted to talk about the maintenance department actually this goes to what Miss okara was speaking about with the family oriented feeling uh the the employees the men and women in our department really um have that that team mentality that family mentality there's a sense of camaraderie and in the common goal you know we we have high morale throughout our department and uh it's just really great to see a matter of fact I I'll give you one example I was actually in interviews earlier today one of our current employees was applying for a higher level position and uh one of the questions was you know why do you want to work for Apple Valley and uh the answer was really it's it's a family atmosphere here and that's not the first time I've heard that it's been several times that we've actually heard uh people say that that's one of the reasons that they want to stay and work in the Apple Valley Unified School District so just wanted to uh let you know that we are very uh very proud of what we do and uh I'm uh just lucky to be a part of it so thank you [Applause] all if you're ready I'll go on with uh I'm Ready the next one on the agenda ready all right uh wanted to give a little update on some of our facilities uh work that uh we've been doing and I don't know if anybody remembers I had to throw this in there it all started with well started a long time ago but our recent work really started with a for sale sign that popped up on a couple pieces of property that you do not have a print out of this one I apologize um I I should have mentioned that prior um I had a malfunction with our copier and just kind of threw my hands up in the air and said forget it um I can get you a copy if you'd like one though um a for sale sign popped up next to Granite Hills High School and I was I was told hey let's go try and buy that property and we closed on the first 10 acres of that large vacant property adjacent to Granite in July of 2018 if you can believe it's been uh five and a half years since we bought that first 10 and you can see we got another 10 in March of 20 and uh 20 more in March of 21 for that vacant property next to Granite and that started a lot of conversations um one of the conversations that started was a little history about measure s our go bond from 2004 um what that was used for how much we have left on debt service on that particular Bond and the local community um I get calls from the local community every year when the property tax statements are mailed out as to um I don't have any kids in your school why am I paying and they they're always very gracious and I do my best to explain how the general obligation Bond Works um it's across the entire School District it's voted on by the members of the community and they were gracious enough to support our bond back in 2004 and 99% of those conversations end on a positive note I occasionally I get somebody who's still not really happy about paying that and I understand we have a lot of people in our community that do live on fixed in incomes that was our first conversation and then in April 2022 um I brought a resolution to the board to begin the process of exploring the feasibility of a facility Bond possibly coming up this year we are now in 2024 our Target's November and the board gave me direction to get a financial adviser on board we have Piper Sandler has been our financial adviser for years um I do have to share with the board a gentleman by the name of Tim cardi who I've personally worked with and who has personally worked with many school districts across Southern California and across the state in these financing projects uh he retired December 31st but he passed us on to um his colleague a gentleman by the name of JY Kim who has been the second in lead second in command on many of our projects very familiar with Apple unified uh so we had a great conference call just before the winter break and we also brought on board uh Eric hin Associates to assist with our facilities needs assessment and facility um master plan as a planning consultant um so a little bit about the actual Master planning process um we engaged Eric Colin Associates through the RFP process it did take us a little while to write a good RFP and it took us a little while to to get that out to advertise to interview and select and we did engage with Eric Hall um and Associates in December of 2022 um they quickly started with the facility needs assessment their uh subcontractor their partner was Westberg white architecture who sent representatives to all of our school sites walking our school sites looking at our facilities uh and our infrastructure uh Davis demographics is the partner doing a demographic study and a Capacity Analysis of our schools and then um they held and I attended and cabinet attended uh site and District facility meetings where we were able to gather input from uh parents our staff and our community about our conditions of schools and their priorities and I tell you every site came with great ideas about what they um what they need what they want and it's really kind of navigating the waters um I put this on there because I was provided a a link just before winter break to the start of the document but I got an email at 652 this evening where I got a link to the entire draft document finally um it's a little over 650 Pages it's quite a substantial piece of work um it identifies lots of things about our district um it it identifies lots of possible projects um that we could do to improve our schools for the future student for the current students and the future students of Apple Valley um some of the next steps with this um I'll be conducting a review I'll be making some suggestions I'll be taking it to Cabinet we'll be taking a look at it possibly suggesting some edits um and then we'll bring it to the board in the very near future for your consideration um once um you consider that and if you choose to adopt that facility master plan the next step is really um looking at how we can begin to fund some of these projects and what we can do um it this is as Jim talked about some multi-year maintenance projects a true facility master plan um this particular document is just the start um it does not start and end it starts a process that will continue as long as Apple Valley Unified really exists to continually update this plan and our facilities for our students in our community one of the projects that came up with the property is really outside of the master plan we began this discussion was the stadium over at Granite Hills High School and if you recall I've given a couple presentations on this in the past this is just one of the slides talked about the things we were considering for the stadium just wanted to reintroduce that and then talk about some of the process we've gone through um we did engage a board Direction and architect to begin the design um SGH Architects was chosen through the RFP process uh we have had uh three scoping meetings the first meeting was kind of a large group um we involved Adam several members of his staff um The Architects members of our construction management project team really to talk about again the needs in Athletic Facility and the wants uh the wish list is long uh very long and very expensive so one of the things we've had to do we've had a couple additional meetings kind of a smaller group to really talk about prioritizing what do we need to do to to build a usable facility that in the future can be ex expanded in kind of a phased approach what comes first what comes second what comes third so we've developed some concepts with the architect he's developed some preliminary budgets and those kind of change as we say well that's that's not on phase one that's phase 1B or this is phase two um but he was able to send me some renderings now Aster caveat disclaimer these are for illustrative purposes only these are not approved designs but there's some kind of some pretty pictures so that's kind of where we came up with to put it we got 40 acres we got a lot of space the thought is it's best to build from the edge of the campus out rather than start at Central toward the campus Because we can incorporate the existing parking as serving the stadium and serving that facility and one of the ideas we had you'll see there's an entrance off of Esau's there at the South End of the stadium and that is designed for future expansion and additional parking to the West towards Central as we're able to build more phases around this more Fields more things for the students and the community to use there at Granite Hills High School um nether rendering um one thing I'd like to point out if you see that uh you see the little roundabout that building directly there in front of the roundabout that's just the end that's an entrance Plaza home on the left visitor on the right yes home is a way is it's kind of a longer walk from the parking lot for now until we're able to build more but you always want the homeside with the Sun at their backs in the evening and the sun in the face of the visitors right so that's why we did it that way there lights at night because it'll have lights we hope another rendering of the entrance Plaza there and that entrance Plaza it was interesting one of the topics the architect was like well we're going to have tickets booths and um Daniel rencon the athletic director over at Granite Hill said well we don't need ticket booths we do tickets on the phone it's all electronic so we don't need ticket booth so that that actually kind of cleans up the entrance Plaza a little bit and allows for quicker um entry uh just another view another rendering again none of this is approved design these are all Architects and and their imaginations um but some really neat drawings as a concept to really have something to look at for for Adam and Daniel and their sta St and their kids over there at Granite Hills High School and I got to say I know Dennis is not here I think he would really enjoy seeing some of this I haven't shared it with him but I'm sure I'll be able to share it with him in the very near future uh so the other project that we talked about outside of the facility's master plan was our transitional kindergarten um these are some slides I shared with way back um kind of talking about TK and what it might mean to us um if you remember we had to begin offering it in the 21 22 school year we thought okay it's being phased in multi-year we got 164 TK last year we could have had up to 415 just using kind of a thousand as a benchmark and how many months of the calendar year were open for enrollment we could have had 415 we got 227 and the state really analyzed the TK enrollment and how many of the kids were actually showing up and it was really falling in between 55 to 65% of the eligible transitional kindergarten students are actually enrolling we have a lot of families that are choosing to keep their four-year-olds at at home not choosing to enroll them in transition transitional kindergarten or continuing to use the preschool programs as a halfday program because a full day TK program can be pretty long day for a for a young kid uh this year we could have had as many as 580 students you see the projected enrollment for the 2324 um I checked the enrollment sheet from the December board meeting um we had 308 so you see we're we're right we're little below 60% at that 308 but we're right in line with the state's estimate of the eligible transitional kindergarten student showing up uh and again that's just the next two years and and how we have to load the classrooms they're 24 to1 I'm sorry they're 2 24 to two um one teacher and one par educator in classrooms and that will eventually go to a a A 20-2 or 10 to1 student to adult ratio um so we do have a need it's probably not as many as 45 with with not with only about 60% of the kids showing up we we do have classroom needs we've been able to use um we've been able to um reduce preschool classrooms a little bit because the preschool students are now eligible for the transitional kindergarten so we've been kind of swapping use um to make it work to this point we put together a TK team with frck freck and J Architects and California Professional Management again as our as our uh construction manager and just a little update on the status we do have preliminary site plans for three schools we chose to start at Sandia because there's a large vacant lot directly to the east of Sandia that we own and that's right adjacent to the current kindergarten area so we thought it'd be best to just if we could expand that Kinder area and put some tea classrooms at that one we chose desert NES the west side of town and then we chose yakala as our first three sites for some transitional kindergarten um we're doing this project a little bit different rather than packaging it as one bid we're packaging it as two bids and we actually have advertised for a modular building bid um we open those bids on Tuesday and we're pleasantly surprised the the low bid came in significantly less than kind of what we were figuring on a building cost so that's good news for us in terms of construction project um and our and our construction manager CPM is currently um working on developing a construction budget and schedule now that we have a building cost or a a potential building cost within our parent low bidder um and we're Target targeting an operational date for this first phase of classrooms is July 1 2005 which as a previous slide referen is the year transitional kindergarten is a full grade level the entire year the entire year is open come on okay there we go yakala um if you look kind of the existing campus um you look to the top right of the existing campus that area is currently yakala Park operated by the town of Apple Valley but owned by us um um TR and I have met with representatives of the town we have talked with them about this concept and we will be providing them with notice here in the very near future that it is our intent to take that Park back to expand our kindergarten area um but you see we do have three kinderg three transitional kindergarten buildings planned in that area I have a schematic of the building in the later slide it actually has two classrooms per building um and a new Quad area with a shade structure and we're also going to be upgrading a couple play structures on that campus and as we as Jim mentioned earlier when we upgrade play structures we are putting shade over those play structures so unfortunately kind of what's happened in this particular site on this project it's called project scope um creep it just gets a little bigger and then you're like oh well why don't we go another 20 feet just gets a little bigger and a little bigger so as we as we bid these projects out we'll definitely have to evaluate what we're able to do and what we're not able to do in terms of construction but the classrooms of course are the top priority as we will get more transitional kindergarten students uh this is Sandia if you look to the left that's that large vacant lot to the east of Sandia and we're again proposing three classrooms with a quad area and upgraded play structures play structure with shade um we will have a fire lane you that's the white driveway to the far left with a couple of uh Ada accessible spaces um we chose to put the Ada accessible spaces adjacent to the TK so we didn't have to do um upgrade work on the parking lot on the Far West edge of the campus um that's kind of a a cost controlling measure because when you start having to do a Ada path of travel across an entire campus that is that old you end up demolishing and repouring a lot of concrete and finally desert NES um desert NES on the top there you'll see the white area that's actually a proposed um safe dispersal area and asphalt area but again we're proposing three classrooms um with upgraded clay shade um we will have to move an existing play structure for the upper grades to make room um but on that edge of Campus um was what we determined to do and all of these site plans were put together in consultation with the site administrators they had they had say they had for instance um Pam down at uh desert nulls she's got some trees back there so that she wanted to save so that actually en she encouraged us to move the buildings a little further south to save some of those trees um and it actually worked out pretty good it gives the Kinder prechool and transitional Kinder a little larger play area and a little more grass field space in that area and I think this is my last slide of the evening this particular presentation this is the uh the building you'll see it's actually it's a a 40 by 72 building it houses two classrooms one on each side um and in those classrooms you'll see there's student toilets that are accessible for the kids directly accessible from the classroom there is a staff toilet room which is accessible from the teacher workroom there in the center um there is a student height sink and a student and adult height drinking with bottle fill station planned and then a adult height sink and we're actually going to expand the casework there up in the front but um again this was this classroom design was put together with input from Elementary School principles who got input from their kindergarten and transitional kindergarten teachers um so there were a lot of ideas thrown out um unfortunately we're not able to do everything um that the teachers and The principls Wanted in the rooms um but we were able to do a lot of it so I think these rooms will serve our students and our teachers well um in in the coming years any questions have a question okay there's my with all this growth do you have room in the cafeteria for the students to have their lunch and or when you have inclement weather will you have a place for them to go um I guess you have there's all this classroom space but if there is play when it's time for them to play or when it's time for them to eat do they have enough space to house those kids for eating or is this going to require that the schools will now have to have three lunches instead of two to be able to accommodate the growth that we are expect well I I I think um that's a great question and right off the top of my head no our cafeterias are not large enough they're not going to be large enough they're not large enough right now at many of our elementary schools that's why I I would look at some of our elementary principles in the room and I'm thinking they have a lot more than two or three lunches they already have four or five or even six lunches eight nine eight lunches so I think yes it is going to impact the school sites and how they operate in serving lunches yes it is going to impact the school sit sites when there's inclement weather um there are we do have the ability to do lunch in the classroom if need be um so there are some ways to work around that but absolutely um our sites with this growth will be impacted so I'm going to step to the side and say that's why we did a facility needs assessment that's why in that facility needs assessment there's going to probably be some recommendations to expand our cafeterias um to expand our general facility that serve the entire schools uh because um you look at Desert NES and it was originally built for probably about 400 kids it has a lot more than 400 kids and and yes the infrastructure struggles to keep up with the needs okay thank you certainly okay thank you thank you so much kie do we have any public comments we do not okay superintendent comment no more um miss m uh Mrs buan comment I do even though it's past my bedtime you think I'm joking it really is um I just wanted to ask because I know we don't really have like a future agenda item area but do we have a a plan for later for the new law for cursive I know that seems silly but we're supposed to I can take this thank you we do um we've got uh curriculum instruction Theus Department's got a group coming together to evaluate some options and begin that process so they're in they're in even though it was an immediate signed ASC I couldn't find anything that really said like how soon it had to just said it starts right cursive is an emergency right I mean they should be able to read the Declaration of Independence and so yes historical documents are written folks are coming together to decide on curriculum to purchase and training to get going I've been a proponent of curses since forever but yeah thanks for noticing that it is theous like okay thank you okay Mr RC nothing further Mr Ry no nothing from me now we go to uh special meeting public facilities Corporation I need a motion to adjourn to a public meeting of the Apple Valley UniFi School District public facilities Corporation for and new business as deemed necessary so moved a second the time is late and then we just need a vote I did receive the vote um I I have the motion the following at the current officers as elected at the January 12 202 three meeting I think we're voting to go into the meeting we go into the meeting I I what happens after okay so the following are the current officers as elected at the January 12 2023 meeting President Maria okara vice president Amanda Buchanan secretary Gary RC Chief Financial Officer Rick r only elected officers may vote during this portion of the meeting so we're good okay roll call Maria okara president Amanda buan and vice president Gary RC secretary Rick Ry Chief Financial Officer here okay you're all here right mhm y anybody not here that I'm Miss we're here okay so we go back to we'll need a selection of the officers of the board of directors um this will be for the the next year for 2024 so um okay selection of the board of directors of the upper valy UniFi School District public facilities Corporation um we need a nomination um a motion for president who's the Pres who wants to be the president I nominate Gary Ry Gary a second all in in in favor I I any oppos vice president I nominate um Rick Ry second I was gonna give it to Amanda too late okay secretary Amanda did you take a vote on the you need a vote I need a a vote on the vice pres please please you need to vote on vice president I I second that I I need a vote on the secretary Amanda all right we need a second on the secretary for Amanda I have Miss opara has the motion on the table Amanda for Amanda as a secretary I did and then we need a second I'll second and and then a vote i i i this is I'll nominate Maria for or should we can we do Dennis if he's not here or do you want it Maria I don't know wow right let's see can he be everything that's what he gets for not being here okay I nominate Maria for Chief Financial Officer I'll second that um uh all in favor I any closed okay um so a selection of a time and place for the regular meeting of the board of directors I never wanted this meeting this long um I know we had it here on January 16 2025 I make a motion that we we accept we meet here in January 16 2025 we need a second for that motion I'll all in favor I okay in conjunction authorization given for the filing of the annual statement of domestic nonprofit corporation with the state of California I need a motion I'll make the motion I I'll second that all in favor I I okay it is recommended that the board of directors adjourn the meeting of the public facilities Corporation and reconvene the regular meeting of the Apple Valley UniFi School District Board of Trustees and the time is 911 I just need a motion to make a motion we adjourn at 9 I'll second it all in favor I I I we hereby convene the regular meeting discussion action section it is recommended that the Board of Trustees discuss and take action on the following items so there was uh no changes to discussion item on discipline cases no we go to approve the certificated and classified Personnel actions as listed oh okay that you read that already right I make a motion we approve it I'll second all in favor any discussion approve the recommendation for requested leaves as noted um oh never mind we need a motion I need a motion so move I'll second it any discussion yes um in the future can we have the um executive attached it was not attached this time it was not this time I apologize we will make sure you have that yes okay thank you that's it okay all in favor I I opposed approve the recommendation of the administrative hearing chairperson effective immediately expulsion case number 62 23 2024 I make a motion that we um approve the um recommendation on item six exp exp6 I'll second any discussion no discussion and um make a motion that we approve we need a vote okay I thought we did just I I need a vote on that one I I I okay okay item exp7 I make a motion that we approve the uh recommendation I second it any discussion I need a vote I I okay I'll make a motion that we approve admission case ad number three I'll all in uh any discussion nope any the vote I I I thank you make a motion on expulsion case stip number one to approve recommendation I'll second that any discussion any to vote I I oh must keep going here I'll make a motion that we approve AR number nine um recommendation I'll second that any discussion need to vote I I moving right along I'll make another motion AR number 10 2324 I'll second any discussion any a vote I okay so I'll keep making the motions here exp number 12 expunge expulsion case I'll make motion that we approve the recommendation I second that any discussion I need a vote I I grant authorization to the assistant superintendent at administrative services to issue the notice of intent to award executive appropriate contract documents and issue the notice to proceed for the modular TK classroom buildings project um I need a motion so move I'll second that any discussion no discussion any a vote I I acknowledge receipt and review of the 2022 2023 audit report as reped by Nigro and Nigro PC uh so moved second any discussion um Madame President I do have a brief presentation I promise to get you out of here by 10 o'clock midnight as discussion if you'd like to do the vote you can do the vote prior or I can give my little presentation prior to the vote do your presentation great thank you is just a quick review of the audit of uh the 2223 fiscal year um it was attached in your packet you do not have a hard copy if you would like a bound hard cop of the hard copy of the audit yes this is the presentation um it's just a few slides but if you would like a bound hard copy of the audit would you please let Kylie know and we will be happy to get one to you um but you do have it attached as a PDF in your uh board packet uh just really quick um what is an audit of course it's an independent opinion on of our financial statements and also determines compliance with state and federal programs um if you that particular PDF attachment you'll see there's the independent Auditors report on page 1 through three and I'm happy to say the auditor gave us what's called and unmodified it's a clean opinion of Apple Valley UniFi financial statements that's a direct reflection of the work that Cindy kungle the Director of Business Services and her staff um monitoring our our budget our transactions the and anything Financial um there's quite a letter it's the Management's discussion and Analysis is pages 4 through1 it's supposed to be designed as a readable analysis of the district's Financial activities um and as you're perusing that I would just call your attention to a chart that's table A3 on page seven it's really a fund balance comparison it looks at all of our operating funds from general fund 01 all the way up to our bond Redemption fund 51 and how we ended the year prior the activity during 2223 and how we ended the 23 school year and of course there's an interesting discussion the auditor puts in there about the discussion of the 2324 budget cycle and and then even into next year's budget cycle and what we might be uh impacted by um the government-wide financial statements is the meat of the audit it's on pages 11 through 51 and you'll see in there our statement of net position which is now actually 71.4 million at the end of June 23 primarily to do primarily due to a lot of the one-time federal and state um funds that came in um you'll see that net position most likely Fall when I'm back up here in a year and we're looking at our financials ending in June 24 because that money expires and must be spent so it will no longer be um a capital asset uh the government fund activity on page 15 and the notes from page 17 to 51 that really is a comprehensive explanation of those financials it'll refer you back to some of those charts and tables it's it's really the uh the Layman's language to explain how they look at the financials and again all that's contained in the PDF report that was attached to your board package um some supplementary information in page 52 to 68 it's it it's some of this stuff that doesn't make a whole lot of sense like the schedule of the proportionate net pension liability and our schedule of our total OPB liability there's a net pension liability to fund both calsters and calers across the entire State of California and we have an incremental percentage of that that we're responsible for as a public employer employing both stirs and purs retirees so we're responsible for that net pension liability in the accounting world now we only continue to contribute based on our our contribution rates uh for our employees um that's kind of one of those things that's on paper that doesn't mean anything um but we have to include it in our audit um instructional time requirements and I referenced that specifically on page 63 because unfortunately you'll see on a letter later slide here we did have a finding on our instruction time requirements that I'll discuss in a little more detail um findings and question costs in the financial statements none in federal awards are none unfortunately what I just mentioned we did have a state award finding uh back on March 3rd 2003 we had a significant water leak at Sycamore Rocks Elementary School that caused us to close the campus for that day and students were not able to attend school as you know we're required to uh provide 18 180 days of instruction um with that incident and we only were able to offer 179 days of instruction at Sycamore Rocks now we did bring to you in April a j13 waiver where we applied for the state to basically forgive us that day at Sycamore Rocks um because there was no water supply there was some dangerous flooding and erosion on the campus that early morning that would have created some hazards hence why we closed the school that day uh Sano County Superintendent of Schools did look at our waiver application they approved it and they forwarded it to the California Department of Education in April of 2023 and the cde's decision is still pending um the CDE is saying it's taking between eight to 10 months for them to respond to j13 waiver requests because of the the the number of requests they're getting um and they have told um the CDE did tell Mr cassida he's the business advisory Services uh director down at County Schools he was told that they have dedicated additional staff they're trying to get their response time down to six months so we're still waiting now we believe it's going to be approved because as Mr cassida shared with us um they don't send waiver requests to the CDE that are going to be denied they screen them first if they approve it they're very certain that the CDE will approve it so we're counting on that being approved however if the CDE decides not to approve it we are facing a penalty of loss of proportion of just over $450,000 now that's because since we did not offer 180 days of instruction at Sycamore Rocks a TK through six school we are penalized across the entire District in the TK through sixth grade span because we didn't meet the requirement in our TK through sixth grad span that's why that penalty is so large if it was just SI and more rocks that penalty would be significantly less we are very confident that we will be approved and we will not suffer any apportionment loss thank you any questions okay I need a vote now oh did we have I need somebody to um we already did we did that so I need a vote I I I I okay consent agenda it is recommended that the Board of Trustees consider approving a number of agenda items as a consent list consent items are routine in nature and can be enacted in one motion without further discussion this procedure conserves meeting time for a full discussion of significant issues consent items to be approved in one motion or 1 through 21 I make a motion we approve items 1 through 21 um can I no let's second it first before we second it can I request that we pull one and two one and two for discussion okay okay so we need uh so I make the motion we approve items three through 21 on the consent agenda I'll second that motion all in favor I I okay okay item one okay so I just had a question about item one with the for the Schoolboard recognition month it just seemed odd to me for us to have a resolution for us to recognize ourselves and us to take action and sign off on it it seems self- congratulatory and awkward so because of California school boards Association um recognition of the month I was asked to bring forward a resolution which I did and the only way for it to happen is for you as a board to take action okay okay you got two you pulled two right yeah number two I was going to ask um when I looked at the draft after the avoda comments I just know I had asked about having it followed up on and it wasn't in there oh I wouldn't have followed up that way I would have sent it to you as board members which I did oh okay I just wasn't sure if like my comment should be in there or for oh for the followup or I just I didn't know like because normally doesn't it keep like what we have that you had requested for the followup to be there should that be there or it can be we can amend it to add that so you can ask to have that amended right now and then we can just adopt it that way is that appropriate or totally appropriate yeah that is appro okay can we amend that to add that yeah yeah there that's the importance of having us read the minutes so if you see anything in the minutes that didn't match up with what you said you can ask for it amend it that was it okay so so the recommendation is to amend the minutes adding the request for followup to from missb count um and if on one I approve it as amended you'll you'll you recommend you're um motioning to approve it as recommended as amended I need a second I'll second that I'll second okay and then you need to vote favor I okay so we finished the one you still you had that was number two then I guess number one so I mention I we discussed it but are you going to make a motion and approve it the uh the um the motion for um School Board recognition uh it it can be put in there but it shouldn't have the name of the board members Rec recognizing themselves um it it seems a little odd so if we can have it but you you can just say this is Schoolboard recognition month it's probably too late now I kind of looked around um the only other District I saw that did anything like that was Victor Elementary and they just stuck it in as an informational item and but it doesn't matter at this point it's too late but just because I was kind of looking around to see what other ones did because I saw that and I thought why are we giving ourselves recognition that just seems so the I we did prepare the item as presented by TR and prepared by TR and the background is specific to the district joining more than a thousand other local agencies in the state recognizing School Board the school board as a whole I can change the signature page if you guys would like and have it come directly as a signature from TR recognizing you guys if you prefer that as a as an option maybe I think that will be you know it just seems I'm not used to recognizing myself so I'm a little bit part of me is uncomfortable but a part of me also believes that you know we've come to a point where we need to um recognize the different aspects of what makes this a school district so when there is a um uh administrators recognition then the board can I would definitely like to see these for yeah like you know the teachers month or whatever it is the board can participate in it when there is um office managers month I guess this is just the first one and I was like the first trying to navigate how this whole thing plays out um that's just how I I feel just listening to it now okay it's not a problem whatever we can I just I just wanted to ask about it so I I heard amend it with just my signature if that's what you'd like as the board taking action on me saying that we're recognizing California school boards Association it's actually School Schoolboard associations um National so okay I'm good with however I just wanted to discuss it when I saw I just was curious what anybody else thought and I can't ask until we are here so okay so how about we just do it this way so that we can go to bed um just have it as you know that it will be signed off by the superintendent so the resolution language will remain the same the signature line will be reded to Justice superintendent correct all right thank you is that good enough everybody thank you we'll just need a motion to as amend I need a motion to amend it uh to just have the superintendent signature under as the person making the resolution all in favor I I any opposed okay we we're not going to any more close session can I get a called I'm going to no there are no action taken No More close session there being no further business will you remind everybody that the board meeting will begin at okay four okay the the next board meeting that we're going to have next month is going to begin at 4 um but we're going we're going to begin at 4 but we still come back to the open section at after about 7ish um because we have some business to conduct um there being no further business to come before the Board of Trustees it is recommended that the me meeting be adjourned I need a motion so moved I'll second all in favor I thank you so much

[Music] [Applause] the e [Applause] e [Music] w my shoes [Music] my y a [Applause] this [Music] girl right [Applause] [Music] w [Applause] he e w [Music] basketball are anoun team seven we're going to start by announcing the for the CTE Mrs [Applause] [Music] [Applause] [Music] tesler and now for starting line from the CTE team [Music] Mr [Applause] chicken soup [Applause] sou [Music] Mr captain [Applause] [Music] now announ our team first up Mr [Applause] Cy now for the starting line Mr [Applause] kado [Music] mrar [Music] [Applause] Mr [Applause] oal we stand for the national [Music] an what so proud We at the Twilight [Music] lastri [Music] through Rock the sing through the flag there oh that star spangled away for the land of the [Music] and the home of the [Applause] [Music] gra [Music] evening good evening everyone welcome to channel one live stream of our annual CTE versus academic matchup I'm Anthony Callahan and we have a pack show for you guys ahead so make sure you stay tuned hopefully see your favorite teachers get Dunked On by Mr Ziller here goes goes the tip off refet making sure they're in line and we are on our way Ziller gets the tip off to Bally and Bally put the half court shot no good but Mr shbi gets the ball but it's taken away by academics passing but it's no good out of bounds CT will get the ball I was told before the game by this by S that no matter what as soon as he gets his tip up he was shooting a half court shot and he 100% did it he was not joking Miss Z with the ball passes out to Mr for the three and it's no good recovered by academics pass to Mr Shar Mr Shar driving up F tries to pass it but he cannot hold on Mr Ziller gets the ball CTE passes it to Mr supi supi scanning the field he passes it to Mr Zill for the three nothing but n drains it from downtown to make the score three nothing CTE D with the ball passes it to Mr kado the Dan Catch Me If You Can drills him up to the right side up the middle passes shoots no good recovered by Mr s on the rebound belli with the ball passes it passes it back to belli back to Z for another three and no good bounces in and out academics with the ball it's pass to Mr Sharp deflected Shar makes the move shoots it and it's not even close Mr Neer gets the ball passes it to belli Dan catch me he can is playing aggressive pass the Neer shot is up no good Mr gets the rebound passes it to supie suie passes it to Neer Neer 4 to three it's no good academics with the ball Mr sh has it dribbling up the court passes it to the corner and it is given up to Mr Ziller Mr Ziller driving up the court passes it and it is no good Mr Sharp with the ball sup on him aggressively chop is going to the left side passes it to Dan passes it out the middle and Mr Sharp comes away with it and it is blocked by Mr Ziller Neer gets the rebound Neer passes it to belli down the right side back to Neer to Ziller for three and it's good nothing but net the crowd is going wild so far CTE likes to take its threes they're playing extremely aggressive on defense and they're just trying to put as much points as they can on the board academics with the ball passes it to Mr sharp sharp is going up to the middle passes it to Dan Dan passes it out and it is block by supi supi gives it to Ziller Ziller is driving up the court passes it and it put a three it's no good and it is academics ball out of bounds Mr Sharp with the ball he's going down to the right side passes it for a corner three and it's no good rebound by vicei myi down the left side passes it to Neer passes in the middle and the shot is no good and D with the ball taken away by Mr Ziller oh my God Zill with a filthy juke move matches the by down down no good Mr Sharp with the ball sharp it's down to the right side passes it to the corner passes it to the middle and it is taken away by belli the way the academics are playing offensively it is not good at all CT gets the ball passes it to the middle to belli he was fighting for it jump ball okay Mr Sano the the WRA and is not a jump ball it is academics ball academics has it passes it to Mr Sharp Mr Sharp looking passes it it is deflected and take it away Mr suie with the ball he's going up the middle he's fighting he's fighting over the Mes in academics Has It by on defense jumps up no good but there is a whistle and substitutions for CTE and academics are in so far the crowd is going [Applause] wild it is 6 nothing CTE Mr Ziller with the ball passes it to Deer Neer passes it to byi almost taken away byell gets it shoots and it's no good academic gets the rebound but they pass it out of bounds but CTE M defended it so it is academic ball let's see if the academics can get some points here still only a two-score game passes it to the middle and going for a layup but it's blocked by belli and Ziller I tell you what these two guys are part of the SWAT team Mr Bly going to the right side passes to the subie back to Ziller Ziller for the three and it is good n nothing CTE and Ziller is on fire academics with the ball passes it to the middle the shot is up it is no good but they get the rebounds carado passes it to Mr Shar Mr shark jumps for it dribbling to the left side trying to get an opening passes it to the right side and it is good academics gets the points up it it's 93 acadamics gets their first points of the game byi passes it to Ziller passes it back to belli belli shoots no good off the rim Ziller gets the rebound Ziller up the middle shoots no good recovered by Ziller and then there is a foul on [Music] Ziller it was not in the act of shooting therefore CTE will just get the ball back should be passes it in Mill Ziller does a pump fake tries to pass it to supi gets deflected back to Ziller the Mr plat the shot is up no good belli gets the rebound passes it back to Mr Platt Mr Platt gives it to supi supi is up and it's good 11 to three CTE academics needs to continue scoring are down by a large margin down by eight passes it to the middle and it is deflected Mr Neer gets the ball Mr Neer has an opening Mr Neer passes it the Mr PL Mr play it is getting oh my God I li did he shoot that there was a multile people around him but Mr here gets the rebound the ball is given to Mr Ziller to Mr Platt for three and it's good Mr plat trins it to make it 14-3 CTE has their foot stomped on the gas medal Mr Sharp has the ball passes it up to the middle the shot is up no good not even close Milla has the ball he gets [Applause] [Music] fouled substitutions are being [Music] made Mr Zill passes it uh CTE has the ball driven up to the middle shot no good recovered by CT shot again still no good sharp gets the rebound Mr sh for academics passes it to kado shoots and it is no good off the rim Ziller gets the rebound Ziller driving it up the middle continues to go passes it to Mr pla Mr Ziller the shot is up no good it's recovered by academics SE sui is playing really aggressive there but academic still has the ball passes it to the corner carenado passes it to the middle the shot is up no good Ziller gets the rebound Ziller driving to the right side passes it deep but it is intercepted by academics has a wide open Lane he shoots scores academics gets more points on the board and Chance the Rapper not chance the raer chance the mascot is getting the crowd going a timeout is taken with a little over nine minutes left in this first half with CTE up by nine points 14 to five the game here is getting officiated by Mr San I tell you a story about Mr sanna uh as soon as I entered to the game telling him that I'll be a play-by-play calling he uh told me the spread of this game was 8.5 in the favor of CTE which isn't you know the the first thing you want to tell anyone especially when you're an eree of the game you should not know the odds no disrespect to Mr Sano uh but if you're listening I'm sorry as both teams get a water break theist is [Music] on shout out big Pingo says referee Sano he knows what's up I was just talking about you Sano by Sol passes in CTE has the ball passes it to Mr Ziller down the left side back to Plat pump fake shoots no good b gets the rebound and makes it while getting fou and one Bell says as ad heales made it 16 to5 with the free throw by um Here Comes byi dribbling the ball shoots the foul shot no good bounces off the rim nether gets it tries to shoots no good academics gets the ball gets the ball right side passes it for the three it is up no good bounces off the top of the backboard cte's ball Mr belli passes CTE driving up fast pass to Neer pass to Ziller Ziller moving down the left side it's foul no he does not gets his re own rebound and makes it I have no idea how you get a rebound off of Mr Ziller it's kind of unfair you know I asked Mr Ziller how how are people supposed to defend you and he just like just be 8T tall CT has the ball neither passes it this other so for three it's up no good off the rim a gets the ball academics going to the right side passes it to Mr Sharp in the middle passes it to the corner the three is up and it is no good Ziller gets the rebound pass tries to pass it but he gives it to the other team let's see if academics can capitalize and they don't miss the shot belli gets the rebound belli driving down the court scanning the defense passes hit the Ziller this plant asking for the ball but Ziller takes it drives and draws the foul it was not in the act of shooting so CTE will just get the ball basses in oh he tried to pass it but academics comes away with it giv to Mr Sharp this their possession sharp for three no good Mr Ziller with rebound passes Comm the shot no good academics will get the ball Sano passes it in and Mr Sharp has the ball academics way another three is taken and it is no good but he gets his own rebound shoots it up and it's still no good I Su with the ball wow I have not seen him move move that fast in my life taken for three and it is deflected no good Miss shot it with the [Music] ball Mr sh passes it to the right side and it is pass deflected by a CT member academic small the whistle is blown as some substitutions are being made Mr sui is back in the game Mr carenado gets the ball scanning the field passes it Mr Sharp right side Mr Shar drives to the left passes and the shot is up no good but they get the rebound and makes it he makes it on by Sul gets fouled and now he will get an in one foul shot dribbling the ball shoots and it is no good by gets the rebound r with the rebounder ash for the ball tiller gets [Applause] it now the right side drives up in the middle and it's [Applause] good CT for two making a 20 to7 game holding a 13-point lead and his fast to the middle academics shoots up a three and it is no good Ziller gets the rebound Ziller driving to the right side he's going to shoot for three from downtown and is good Ziller JS it and CTE adds on to the lead 23-7 academics needing an answer Mr Sharp passes it to the corner shot for three not even close that was an ugly shot off his back foot CT will get the ball not the answer that academics is looking for R is blonde and need a little bit of time to ready up C has the ball passes it in CT will shoot it is no good Mr Sharp gets the rebound Mr Sharp going to the right side Mr sh oh a nice move it takes the shot and it is no good off the backboard but academics gets the ball tries to pass it in then zi takes it away Mr by zelli with the ball pretends like he's going to shoot three passes it IND shoots a three no good shy gets the ball back out to byi by for three and it is goodone by drains it and CT adds on to their lead more the academics has do something this can get more ugly really quickly acemic with the ball passes it up the middle and it is deflected by Mr Ziller a wide open ring for the layup and it is good [Applause] academics are now down by 21 points a set possession game shoots up a three no good that is not going to help passes it to Su supi passes it to Neer neita to Ziller Ziller no good Mr shark gets the rebound for academics Mr shark driving up the middle shoots it up no good gets his own rebound and makes it Miss sh for his first points of the game has made a nice easy layup Mr suy passes up the middle and is reflected off his own teammate out of bounds academic [Music] B [Music] [Applause] academics ha trying to get their set it's pass Mr Shar for three and no good the flex off the rim Mr shy gets his rebound passes it to Vice Elli passes it to Neer in the corner shoots it and it's goodone Neer Dr it from the corner that is Matt long range needed for you he has made his highlight of the day we cannot wait to edit it for our next year's highlight reel the timeout is taken with the time of 135 left in this half and it does not look close at all TT is destroying academics 31 to9 I'll tell you for being at these games ever since sophomore year and this being my senior year I've never seen a game this out of hand this quickly academics needs a lot right now offensively it's just turnover after turnover after turnover defensively it's not much better and they're mostly getting lucky on some bricks three-point shots timeout is over academics ball academics drives it it's passed shot up no good by gets the rebound by to Super suie makes the move passes it to Mr P Mr gets rejected by Mr sh but gets the rebound NE gets it passes it to Mr Mr BL makes a man miss it's no good oh my God Mr Sharp did not have to do Mr Platt like that absolutely rejected I thought I I was watching Anthony Davis right there but Mr sh unbelievable play TT gets the ball back after a fail dri by academics suy passes it to the middle passes it back to Mr supy and it is office hands and it will be academic [Music] B never mind [Music] CTE has the ball pass to Mr B Mr back for three no good Mr Sharp gets the rebound Mr Sharp with 30 seconds left in the half makes him a Miss shoots up a three and it's good Mr shot with his first three of the game and academics has gotten a little bit of Life the last few minutes remaining of this half Mr B has the ball for passes it to by back to Mr PL and it's theed no good car gets the ball as a wide open Lane and does not it's not able to get a shot off there was no time remaining and that will be the end of the first half CTE 31 academic Squad we'll see you in 15 minutes I figure half is over we are back everyone a CT wa no time in the half training the three by Mr plat the exender all right academics has the ball right side pass to the middle and it is taken away by Mr Ziller CT has the ball the whistle is blown CT's balls okay ladies and gentlemen gentlemen and ladies welcome back to the court we've witnessed a first half that felt like more like a massacre on team academics with the score of 33 to 12 uh Mr Shar gets a rebound there it seems like team CTE is trying to force a mercy role in academics so let's hope that the halftime speech for academics was good enough and inspiring enough to make a miracle happen as academics is going to need a miracle to get back into this game anyways get ready for our next trying second half that opened up with a three for CTE CTE has the ball pass to Mr pla tries to pass the meter it's no good K gets the ball shoots to the layup but it's no good he misses the layup and oh air ball of three no wonder why academics is struggling how do you miss a wide open layup and air ball a wide open three-point shot not looking good for academics passes the ball Miss shark shoots and he to Mr sh from downtown nothing butet and he is exhausted after that one still there with the ball passes it right side back to Mr Platt he shoots up a three no good academics gets the ball their way shoots up a three on Neer and it is airball not close neita with some tight defense there and this pass to a wide open Mr plat in the corner looks like steep out of bounds so this would be academics' ball let's see if academics can capitalize f it to the right side drives up the middle shoots no good it it's recovered by [Music] C mril with the ball driving up the court passes it to the middle the shot is taken and [Applause] next some substitutions are being made my boy belli is back into the game another story about belli is that I have him and missini and a parlay to score under 10 points this game so far belli has five and he's back in the game so it's like as long as he doesn't make five this half cuz he's on B of 10 that we're good like has the ball it's taken away wide open guy shoots a layup and it's this is unbelievable CTE is up 37 to 15 and that turnover happens as he Twitches on the ball Neer gets the ball makes a nice pass to sipy Shey shoots no good not even close academics will get the ball Mr Sharp looks like he got his breath back he is passing it to the right side shot is taken airball by S gets the rebound mareli down the left side hope he passes it here there you go I need him to go on the 10 and Zill gets the ball shoots no good a with the ball off to take away academics passes it to Carano in the corner for three now good eer gets the rebound he is dribbling as the point guard looks like they're giving him some space for three but he passes it to Ziller instead Ziller to the left side passes it back to supi by S for three and no good Zer gets the rebound puts it up CH and then CH takes it away right off of sh's head that was disrespectful there sharp is looking to pass the ball is it to the right the left left side excuse me to two open guys shot to the ball again passes it to no one and because of that CTE gets the ball Mr Ziller Mr Ziller running down right side passes to belli passes the sui supi up and it is no good recovered by academics academics with the ball the greatest ref of all time Big Pig Go sitting next to him passes it to Mr Sharp and sharp tries to shoot he is fouled looks like he's going to get two foul shots [Music] here looks like Mr Sharp has been carrying this team on his back really see if he can lower the lead first foul shot is up and it's it's good Mr Sano gives the ball Mr Sharp Shooting for a second foul shot the shot is up and it's good this shot puts two more points on the board and at we are on our way C te's Ball T te passes in Siller Siller pump fakes for the three gets fouled CT's ball the foul did not take place in the active shooting so it just ctes ball passes it to Neer and looks like he seted out of bounds there academics as well well academ's defense is standing up this second half their offense continues to struggle but they're are putting a little bit of points of the on the board they just need to find their shot here in order to make this thing work Mr sh pass the ball passes it to the left side and it's taken away by Mr suy the Steals and takes away on the CTE defense has been enormous which is a big reason why they're hard this game sh excuse me I almost said belli goes up for two drains it and gets the foul and one the thing with CTE is that they got a lot more big bodies right in the paint so they know how to draw that foul and to extend for a two-pointer and get those rebounds supering for his foul shot is no good academics gets to rebound their ball drives at the middle bricked no good belli off the rebound passes it to suy suy back to belli belli down the right side byi passes the ball left side passes it to long range meter to byi makes shoots a three and is no good all looks like my bet is paying off well he still has five points so that's good Mr Sharp with the ball passes up the middle it's gone it's taken away by CTE not a good lead there but look get the rebound and Mr sh has it goes for the oh come on Mr Mr got the rebound tried to suit the layup felt like he was fouled but nothing was called Mr shop yelling as he is in the zone and when you're down like 20 you desperately need a call like that CT with the ball shoots a three in the corner it is no good but CTE gets the rebound passes byi to the corner and it is no good Mr shark with the ball trying to keep the is cool at the last play it's pass to the corner wide open three and it's good that makes Mr shark feel a little better there still down by 19 with a little under 11 minutes to go CTE with the ball passes it to M long range ner there sui backrack over the middle to belli and it's pass to the left side no good academics his [Applause] ball byi trying to set up the tte defense there substitutions being made Mr neers out the game replaced by Mr Platt and bald eagle has the ball passes it ginada who shoots no good recovered by uh Su tte with the ball passes it to the middle to a wide open suy but he cannot come down with it looking like cadarius Tony on that one canot catch the ball passes it to Mr Shar Mr sh screaming that someone's open as they try to double team him he passes the ball and by S big bodies for the rebound I did not know B had it in by su with the ball looking around please don't shoot it okay good passes into M Platt and it is taken away by kada pass the ball Eagle wide open layup he missed it missed the wide open layup that is ugly that is this two wideopen layups academics has missed in this half byi with the ball left side CTE goes to his right passes it no good for the three Mr sh with the ball it's constantly getting double team this game shoots up a three no good tries to get the rebound and does but he passes it to the other team great effort there by Mr shark CTE with the ball plat has it tries to shoot up but layup no good luckily they didn't get the rebound CTE extends their lead by 21 academic with the ball shoots up a three it is bounced off the rim by S gets the rebound I mean by suly shoots up a three is no good but what I mean with the rebounds here is that Mr zor has been out this game for quite a bit to take a breath here but CT has so much big bodies in the pain that they still continue to get the r uh the rebounds and they really don't need Mr Ziller on the court to get them uh luckily for CTE Mr Ziller is back and they have the ball Mr Ziller the vanilla Jo embiid unfortunately he does not get a chance to play offense here as Mr pla dribbles the ball out of bounds academics with the ball passes it to the left side no look pass to kado shoots up a three and it's good off the backboard I'm not sure if that was luck or not that shot looked ugly but it made it in for three 4123 CTE with the lead passes it the by S to Ziller for three shoots up no good NE gets the rebound tries to pass it throws it to the wrong team tries to pass academic out of bounds so it is cteast ball Mr Ziller throws it in Mr sui and we are on our way little under seven minutes left in this half looks like CTE has cure D stubby in the bag passes it to belli to Silla shoots up a three and it's gone in is face from downtown vanilla embid Mr Ziller the MVP drains right in the space I have no idea how you guard this man but you cannot guard this man one-on-one he gets a foul shot as well but unfortunately does not make it Mr sh of gets three rebound academics start the with possession Mr Shar with a quick three bounc off no good oh what a pass that looked a little Momie there as academics gets the ball wise words from Tony Romo a no book pass up the middle these West Coast quarterbacks like Patrick moms can make those passes and they also get a rebound and be score that d hopefully looked a little Momie there and academics put some points on the board Mr Ziller tries to pass it no good academics is [Music] ball academics passes it to Mr Sharp Mr Sharp for three no good CTE with the ball passes it to Mr Zilla up the middle Mr Zilla has some subb passes it to Neer Neer can't get a good grip on there has to pass it back to Ziller Ziller the plat no good man Mr plat that jump shot is as ugly as you are that was not a pretty shot right side pass to the other team pass to the other team and pass to the other team three straight passes all to the other team oh okay CT has the ball three interceptions on the last drive there and he just throws it up little floated for two academics with the ball and it is deflected by supy but academics gets the rebound but Mr pla gets the ball Mr P with the Lan one on one shoots it up no good AIC with the ball dribbling to the right side pass to k pass to the middle for three no good and it looks like it is they're trying to theci side and it is CT's ball substitutions are being made David by S is back in the game he still has five points which we need him to stay like that Mr Sil has the ball down the right side passes it to wide open meter he passes it to Corner for three no good that with the ball pass to the right and it is rejected by Mr Ziller CT's ball CT pass it to sill passes it to belli it's too easy wide open by belli has seven points I need him to score on 10 what are we doing guys that open that's crazy Mr shot with the ball throws it down to the other side shoots it a three no good CT with the ball deer looking around decides to take it passes it to Ziller passes it to the corner three is Tak no good Mr shark gets the rebound for academics with the ball passes it out Mr Sharp with the move passes to the middle it's not even close academics cannot get their shot down some good defense some complications with the r Karan was a little frustrated there but luckily for Karan the call is reversed it goes for his way and it is passed deflected by CTE looks like at his academic SP still 246 on the clock CTE is up by 22 points academic shoots now good Mr newer with the ball it gives it to byi please don't shoot up a three from my sake all right good Ziller gets it and looks like he is fouled doesn't look like it was in the act of shooting so they would just get the ball back Ziller passes it in for three no good academics gets the rebound has an open Lane and he passes it straight to the defense shoots it no good oh get the ball again shoots it no good they keep trying to get the ball to her try to get some points for her s fortunately it's not going away academic shoots up a two no good they get the rebound they shoot it again it's still no good pass the academics Mr Shar has the ball two minutes left in the half shoots up a three no good they ADV advy s with the ball right side passes it to Sil shoots up on three from downtown no good that was a long long three but when you're up by 22 you could just mess around like that minute and 50 is left in this game it looks like this game deserve but academic shoots up a nice apologetic three and it is good excuse me goes on the line and only counts for two byi drives at the middle shoots up a three no good academics with the ball pass it no good by S gets the rebound pass the meter right side meter passes it to Mr ply in the corner shoots up a two and is no good Mr Sharp off the rebound there's one minute left in this game a minute and 4 seconds to be exact Mr Sharp dribbling to the right side passes it for three and it is no good in and out the ring uh B has the ball CT has it there are 50 seconds left in this game and B shoots up a half court no good and he's going to shoot up oh no he's not supi got the rebound he passes it back to B looked like he was going to shoot another half courter but that not happen BYL a defense by fouling the guy but looks like Mr Simmons is going to be two foul shots here there are 33 seconds left in this game uh CT is up by a large margin St up by 19 Mr Simmons makes the foul shot there with the lead to 18 and here is the second foul shot up and it it is up and no good and it is rejected by Mr shy that one was personal oh my God up by 18 and being that disrespectful is crazy and Sil takes it again defensive playter of the game holy pass it to a wide open PL shoots up two no good 24 seconds left in the game academic gets the ball shoots no good they don't get the rebound but that is their ball bashes H in for three no bash is hit for three it's up it's good CT is up by 15 points nine seconds left in the game with a half court shot no good thank God show that foot no and that is the game folks CTE demous team academics by points great great grand we'll see all y'all next year I'm Anthony cahan signing off peace for

East meow Spartans so we're just about 30 seconds in no score yet so starting for the Spartans tonight where we got Alli Thompson Ken Marino Jill Stevens Emma Goslin and Grace Molen BR into Jill Stevens on the inside just off Westfield gets the rebound they look to push the pace Ken Marino defending Clos out by gosin and mol BR looks like the Spartans are in a little bit of a man-to-man here oh good block by Thompson all right Emma goson takes it up out to Thompson to Marino good take by Marino but kicks it out shot by Marino just off the back of the rim but looks like it was last touched by Westfield so we'll have ISO ball under the hoop good cut by Jill Stevens shot is good so Spartans are on the board first we have one f one foul excuse me for the Spartans yeah we didn't catch that one but good press into good uh way to recover back by all the Spartans Defenders to force a turnover there skip to Goslin you have Westfield with I think it looks like a manto man press or a little Yeah couple people up there a couple people back kind of seeing what they can do into Jill Stevens again out to Marino out to Thompson into Westfield Defender just gets her hand in there but Ison meow gets it back to Thompson over to Molen BR in the corner shot just off a little [Music] bit good Hustle by Grace Molen BR there to get the ball back out to Goslin inside to Stevens once again and she's fouled I like how the sparin are kind of working it around the outside then getting it inside lot of movement on offense which is really good so early in the game especially like the patience I'm seeing so looking to bounce back from a lost to minog on on Tuesday on Tuesday night first shot by Stevens is just a little bit [Applause] off and looks like we have a little bit of confusion here all right and we're good that's one more shot for Stevens shot is good just look like the spars are doing like a 221 press little bit more of a confusion here oh oh it's mbre with a hair tie just kind of gives that gives that a fling good hands by Spartans so they'll stay in that press kind of Westfield gets it down the sideline and they'll look to set up their half court [Music] offense so I think we're sparts are still in their manto man so good good ball pressure good help side and they're going to call Travel good defense by white here I think that good on ball pressure is really turning into some turnovers for Westfield so hopefully the Spartans can keep that up and the Spartans break the Press pretty easily Grace Mullen takes it up good move there she's going to take a foul on the floor I think oh she's shooting always good when Molen Bry takes the line no one really expects her left hand so yeah the first shot just off the back of the rim got a sub for Westfield shots good so that makes it four to nothing Spartans just about three minutes into the game good pressure by Thompson Westfield again a couple Subs in seeing if they can change things up a little bit Westfield gets it into the corner but back to the middle and out of the opposite side Spartans get back though forc there by [Music] Marino that's idea looking for that one that was definitely the right idea with the bounce pass yeah Westfield Defender just got back quickly again good recovery by white here stopping those kind of easy layups up the floor I love to see the hustle back because even when they're getting beat on the Press you know they Western makes that one more pass inside and the spars are there to shut it down again spars break the Press with ease and Marino take another foul so that gives Westfield three fouls and Spartans W Marino's first shots a little bit off second shot is good though a little bounce off the top there yeah the three refs tonight calling it pretty calling it pretty closely Spartans have gone so far yeah majority of their points in the line so good hustle again looks like the SPs are going to drop into two three Zone here number 12 for Westfield's going to get to the [Music] line first shot by number 12 is just a little bit off and the score is 5- zero Spartans so gosam brings it up over to Thompson to Molton Bray she's going to dribble it up the line out to Marino just over the top of the rim good rebound good take by gos into the rim just off though good pass to the middle [Applause] there good idea my Molen Bray just off the top of the backboard yeah I like to see them getting Jill Stevens involved inside she's bble to go to work in there which has been good for the spart threat down in the middle there good defense Again by the Spartans y a lot of communication by the spars too which is definitely helping them out yep great defensive possession by the Spartans bringing the shot clock down to almost six seconds getting a good rebound now they really good rebounding so far seen by the Spartans too shot by Molton Bray it's good love to see that from Grace Molton BR yep so Spartan staying their 221 press Westfield breaks it though Stevens is going to be ready there for defense shots good and Westfield's on the board like how the spars are breaking the Press really passing out of it Mullen from the corner again and it's good again timeout called by Westfield so two quick threes by mol bre put the Spartans up 11 to two with about two minutes left of the first quarter yeah like we've been saying I like to see this from the spars the the movement on offense has looked really good it's been good by you know Jill Stevens get the ball inside and then outside quick really working the ball really working the ball around the whole whole floor which has looked good yeah really good connection here by Spartan so far too which is really important in any game really so coach heac is going to talk talk to the Spartans even though they have been playing they've been playing pretty well so far so they got to close out these last two-ish minutes pretty strong going into the second quarter keep that Gap really big keep the momentum going the teams will get back out here no subs yet for the Spartans uh Westfield has used quite a few so but the Spartans still you know they they've looked pretty good no one they've been up and down the floor pretty quickly so think they can keep that going good pressure by the Spartans yeah their press has been working pretty well good arms there by Stevens so even Westfield has you know gotten down the sidelines a little bit Jill Stevens has been there to clean everything up which has been really good for the Spartan so yeah Westfield gets it out to the perimeter Marino defends they get it back inside and back outside KPS off a couple hands O little tussle couple of players hit the hit the deck it's gonna it's going to be bombers well so they get it into number four Marino defends good hands Again by Thompson it to it always in that good helps side position as coach ISAC tells us again great on ball pressure by the Spartans lot of good closing out too they really forcing really forcing Westfield to make quick decisions like the Spartan's first Subs are going to get in so we have Grace Moore and Carolyn Haru in for Jill Stevens and Grace Mullen got a minute 30 left to the first Spartans lead 11-2 again great Hands by the Spartans great communication on defense as well quick movements too which is really good it's really great to see them getting around like this forcing Westfield like I said to make quick decisions and maybe not the decisions they necessarily want to Westfield has been bailed out a couple times with you know the foul calls y you know I think it's pretty even though yeah it's four to three so far weing yeah shot by Westfield just off the back of the rim rebound by Moore she's gonna pick the pace up here more looking to make an impact coming in shot by gosin just off by a little bit Westfield pushes the pace but Thompson gets her hand in there to slow her down another foul call on the Spartans so that brings us to the what is it to the Limit yep five five yeah was that a what it's called was that a shooting foul anyway I don't know but either way she's at the line for two y shots good got a little bit of a student section going on here tonight which is good to see good to see it cuz you know last time last time we were on remember it was Friday night during break and it was pretty quiet here so we love to see it shots off kind of but it was tipped out so Westfield gets the offensive rebounds it's a good close out tough shot yeah number two hits a tough shot Grace Mo had a great close out on that and and number two is pretty deep there too so hopefully the Spartans can keep it moving on offense great down low that was a great pass by Alli Thompson couple seconds left to the first see if we can keep the no shot [Music] and of the first we're at 13 Spartans six bombers yeah like we talked about I think it's been a good good start for the Spartans defensively and offensively um good communication on defense uh good rotations on defense and offense just been moving the ball really well so hopefully they can keep that going into the second quarter it's going to be important because no I think Westfield had a little bit of momentum there at the end of the half number two hitting that tough three-pointer and so we'll see fouls have been pretty even first quarter five for the Spartans three for the the bombers so we got a we got a three ref crew tonight so we should have eyes everywhere pretty precise yeah Coach Gary putting us [Music] out shout out to coach Gary and the JV team with what 376 win tonight cheeky little 20 point win give or take um was a tough fought game though started slow started slow definitely but you know we picked it up yep so hopefully we can get two and0 on the night for the Spartans yep got Ford taking the ball up Thompson defends now Goslin defense shot is off Westfield had a little bit of more movement there on offense but the spart spot through the screens which we like to see good move by Haru great move do you remember number 23 oh my gosh yes yes uh [Applause] so SPS get back quickly shots off great rebound by by hards you kind of just taken away yeah it's a tough looks a little bit over the back to me but I'll jump on that we play on y we ball hard you taking the ball up [Applause] almost a back court there but Thompson saved it yeah into Haru out more it's a good shot that is a good shot again what I like to see from the Spartans quickly inside to Haru then quickly back outside to Moore definitely giving them some open looks against Westfield's zone defense spart stay in their press just off the mark for Kenna Marino kind of another little tussle on the ground there but the spart press is really producing good results we got Jill Stevens and Sabina mney making an appearance in the game it's my girl Sab you guys may remember Sab she previously joined us in the broadcasting Booth but she she had a she had a bigger opportunity so say better things better she's got she's got a new opportunity so yep that Court violation we're proud of her yep it's my [Music] girl Thompson brings it up and great pass more just off by a little bit ball comes into four back to two back to four great pressure by the SP hard's going to be there for the defense good rebound by that's what I really like to see like even when the Spartans have kind of gotten beat a little on the Press there's always been or techne shot just a little bit off happens to the best of us good pressure by the Spartans getting they get the long ball mcky defends call foul on that Emerson's searching a pizza shop menu on her phone here gotta get some eat some postgame eats so who is that that a foul on mne so give the bombers the ball under the hoop SP kind of pack in the Middle with the two three Zone don't want to let anything inside smart move shot by 14 it's good high arcing three from 14 that's a tough shot y especially with a close coming 15 to9 Spartans getting a little hectic here see bombers have closed the Gap a little bit another kind of quick little layup there let's see if Spartans can kind of relax a little bit so now just a four-point game look like we had a little bit of problem with the scoreboard but it's 15 to good quick look to Stevens on the inside rebound by Thompson up again by Stevens she's going to get fouled great work by the sparn again on the offensive end good shot by Jill Stevens Marino's going to get back into the game taking out Alli Thompson second shot is good two great shots from Jillian Stevens really saying your government name there love Jillian good Hustle by mne back there but not time yeah good hustle just the bombers have been breaking that quickly so when they get those quick passes it's been kind of difficult for them shot by Jill just off off the hands of 10 looked like 10 was ready to do kind of a catch and shoot there but just off just off her hands yep Mo brings it up ball fakes to Marino shot by mne just off a little [Music] bit rebound by Mo she's gonna get knocked down there wait wait for more to get in there though that's what I like to see fighting for the rebounds she's gonna have to be tough inside there Westfield they are pretty pretty long team so definitely the rebounding got got to be a big factor for the Spartans I don't it's not it's not a back when it's underneath so I don't think she realized that though so she didn't have to like fling it over cuz she could have just gone back and like retrieved that but it's okay Westfield keeps possession over to 14 again another high arcing three just off the [Applause] mark 14 with a little bit of after the play attitude there not what I like to see I know step's a little angered hope that looks like some takes that anger into some offensive threat here to Marino shot good rebound by mne good take by Grace Moore that's a good take like to see that from Grace Moore coming off didn't play Tuesday night against minog coming off a little bit of an ankle injury so we'll love to see her still being confident taking it to the hoop so I think the shots are going to fall just gota give it a little time keep keep chopping the wood yep lit of the cookie jar Spartan staying there manto man shots off rebound by Goslin [Applause] oh another shot by number [Music] [Applause] two so the game here's getting pretty intense four-point game Spartans lead that's one thing about the bombers always very aggressive even in the JB game you know things soccer I feel like always it's always a battle out to Goslin out to more inside to Haru shots just a little short good hands by Marino Spartan's defense has really been a big factor in this game I feel like sorry if I just groan into the mic my back's in bothering me feel like Westfield's got a lot of their points in like transition quickly breaking the Press but I think the Spartans half court defense has looked really good really good rotations really good communication which I know that's definitely been a point of emphasis for the too 30 seconds called 35 excuse me got this new rule was that last year they put it in yeah last year yeah another example of how sharp our defense is tonight great defensive possession there they've had a lot of them where they forced Westfield deep into the shot clock Marino from the corner just off Thompson for the rebound oh really good rebounding and everything couple of tough bounces for the spur and allly was there we Alli Thompson was there weak side and then Jill was there to get another rebound but both just off the rim so look to get into their their defense again good one-on-one defensive by [Applause] Marino the bank is open 10 with a bank three makes it a onepoint game More Travel called so Westfield looked to push the pace there but must have just taken an extra step for putting the ball down student section really getting into it y love to see it but again another that's I think the the third really tough three Westfield has made this game so shot by Thompson Thompson's three just off but still white ball out to gosin in the corner just off Westfield's number 12 with the rebound gets it up to number four running the point close up by Moore good defense by by Jill stens there back into Thompson shot is good good again with that inout kind of motion there yeah great great vision Grace Mo as well to see Thompson on that cut skip to 14 Stevens on that good close up by Stevens Good Help by Jill Stevens as well there rebound by more shot clock is off so the sparms will look to play for the final shot see what they can craft up here over to Thompson inside to Goslin the take great strong take by gosin so just about point game and 15 seconds left here the first [Applause] half looks like the student section there tricks both teams shot good no no so Kenna Marino had almost a half court shot there because sparen student section really really got Westfield there and sparen all right so it's halftime we'll be back yep all right so we're back can you hear me yeah all right so both teams we are back with a fiveo game here swest Fields just a little huddle they're going to get back in on the court just like you said five-point game going to be in intense half I think definitely so yeah Spartans got out to that fast start then Westfield kind of closed the g a little bit so it's going to be going to be a fight to the Finish yep so it'll be Westfield ball first SP like man defense y sticking with their man it's worked pretty well for them so far so they did a little Outside Inside action there good defense there by Thompson and Steven Thompson pushes it up the floor it's a good look that was a good look little bit of Mis miscommunication there at the kind of the last second but it's all right the Spartans will get back into back into their press yep which has worked pretty well for them overall yeah see if you can like seal up the little like sideline kind of but I feel like anything out of the middle is yeah I know they've definitely been trying to trap on the sidelines but sometimes Westfield has just made that one extra pass that's kind of opened it opened things up for them good interior defense by Stevens 14 another bank three and 14 with that high arcing tough shot we' we've covered it but I think that's I think that might be five threes for the bombers meaning 15 of their 19 points have come from Beyond Maro just over good pass to um that's two-point game shot by Thompson just soft by a little bit we'll see if the Spartans do any like adjustments for those threes you know Mullen B hit a couple of Threes from the corner in in uh early in the game but I think that's been it for the Spartans down low to 10 just at the corner of the rim there oh so number 14 kind of tapped it back I think she maybe thought someone was there and then Thompson looked to pick it up but roll kind of from the back kind of out of her hands it's good hustle though for that play uh got a lot of noise coming from our student section again love to see it because these these games have been relatively quiet so far this year shot by Thompson it's a two-pointer but two-pointer uh long two it's all right yeah love to see the student section getting into it good press Again by the Spartans they can set up their half court now travel by number 24 good work by the [Music] Spartans I think that on ball pressure has definitely like we mentioned before just forced Westfield to make decisions that maybe they they don't really want to make or aren't the best [Music] decisions out to two for Westfield three just off the front of the rim 14 gets the ball back though Marino tough defense she's able to Pivot her way out of two on the Y it's good close out by Stevens great great Outlet pass by Thompson to Marino it's going to be a foul Westfield um on offense has been able to kind of get it low so hopefully the SPs can adjust that a little bit but they have been closing it out they have been getting down there so yeah Marino just first shot off the back of the rim we got a little noise from the Westfield bench area didn't know really there was a actually think it might be the some of the JV players shots just off by a little bit good Hustle by Stevens back to Mar good work by Jill Stevens always count on her to make that hustle Play Good passing there by Spartans love to see that from the Spartans really good connection there great pass by Thompson and great Finish By Grace Mullen get a five seconds here this has got to be 10 seconds oh 10 10 but it's going to be Westfield Ball but they they only have one second so so this play is probably going to have to go into the into the front Court yeah kind of a maybe a lob they got it over fortunately because it was very good press defense yeah down Logan to 12 good defense there by white again good rebound by Jill fouled on the rebound yeah looks like Westfield's kind of sending those extra post players underneath to like run that Baseline pack that Baseline yeah trying to do that high low action trying to get it outside and inside trying to get it like us but it's not really working too well overall the Spartans have defended it pretty well hopefully we can just improve on it a little bit good pick and roll by Thompson but out to St into Thompson the back of the rim there 11 for Westfield pushes the pace gets it to four four brings it up top looks like we have someone a little bit open underneath for Westfield so hopefully the spans can they they do adjust to that unfortunately just a little easy layup there yeah tough layup by number but looks like Westfield doing a little bit of trap action in the corner there gotta work on those little you know like those little bounce passes instead of those because that was that was a good luck yep you know we have more checking into the game with about three minutes left of the third quarter this third quarter's gone by pretty fast yeah I was just about to say good inside work by stens shot by morito oh just off fly a little bit Alli Thompson crashes the boards almost gets the rebound but Westfield pushes the pace again good recovery there hey a little little move from Stevens that was the right idea setting it in front but then Marino just bumps her as she recovers number 24 so it's all right kind of slows it down so looks like coach heac takes a timeout here about three minutes left four-point game Spartans lead definitely been a fastpaced you know third quarter pretty good with like the fouls on both ends though keeping it pretty low with two for the bombers and one for the Spartans both teams have really moved quickly up and down the floor just my friend Grace Blaze listening for instructions during the timeout good shout out out there um looks like coach he's going to set up little something to come out with maybe catch Westfield a little bit off guard quick little maybe like quick little switch up and I think that that always works because you know Westfield will Coach Garry's always tells us this coach uh they'll other coach will expect that we're going to come out and what we've been doing in our man but we come out with a little bit of something different and chess match yep so we'll see if the Spartans do anything a little bit different here it looks like they do and they go from their classic 221 press to a one2 two [Music] press they get a trap westfields bailed out with a foul again though y but still good idea right idea by Thompson and Marino for that quick little trap in the corner sp's good pressure in the back court almost force of 10 seconds Steeler by Moore who's going to get fouled yep it's good love to see that by more that's always what she did in the youth I remember she be the back of those those press and she'd always be the you I was just G to say like the hawk swoop in kind of get those steals that we needed and Grace Moore a little bit great pick and roll by Moore I think it's going to be a blocking foul yeah it's a little bit different than what we've seen from heac she's been Grace Moore has been you know taking on more of a ball hand but looks like she was just playing the inside there maybe we can get her some action inside great pick and roll there gets to the line so hopefully more can keep this up shot is good good shot by Grace Moore so should get another second shot is good great work by Grace Moore put us to 27 to 21 great great read by Jill Stevens to get the steal pushing the pace looks to get it out to Thompson but crash is just taken away by Westfield's number 11 so Westfield will set up their half court offense two kind of direct in traffic for Westfield white in a manto man defense here still or yeah yeah great pass by Thompson GNA good job taking a contact there almost in the end one there but she'll get to the line like I said that was a great great steal by Ali Thompson then great pass to get it up the floor quickly to Marino first shot just off the front of the [Applause] rim and looks like a little action between the East Meadow student section and a couple people from Westfield so where are you seeing that wait what you like see Marino misses her second but the Spartans get the rebounds can they get another pick up a nice foul there were we already at the five penalty or no I think made it it's always good for that honestly to definitely been a little bit of capitalize off of that those interesting change this year I feel like in our in yeah you know JV games Varsity games you know I've seen some of like the youth Suburban games yeah really I feel like it really slows it definitely but and also I think it's good though yeah it Force the people that's foul so you don't you want to send them to the line don't foul I guess that's the message we're trying to send so preach shots good by Thompson so Thompson splits him takes one and good pressure by the scar forcing those kind of not so good passes because it was definitely the right idea by Westfield but you know sp's defense has definitely forced them into some decisions they haven't wanted to make Grace Moore working the inside again yeah like to see it yeah taking her back to her Roots that's I TR to say yeah remember when she you know cooked with us back in seventh and E grade yeah those are the days defense got the rest there shot by two good a good defense there is in her face we got about a minute left here four-point game like I don't have the stats in front of me but Westfield has hit those a ton of threes kind of lacking on the inside like low shots though but those threes man the majority of their points have definitely come from the perimeter I want to say they have 24 points I want to say six of their I want to say 18 of their points are from 63 so tough offensive possession for the Spartans you're gonna let okay she yeah so looks like the Spartans have about 35 seconds but there's a little bit of a 3 second difference between shot clock and game clock so they have about 24 seconds good skip to Marino there she's going to take it in good take by Marino that's great idea taking thatl but no yeah I'd definitely like to see spar's working it around then attacking on the skip like coach Garett always says you called out that skip pass attacked she's at the free throw line yep shots off just by a little bit [Applause] yeah the Westfield Westfield section's getting a little bit Rowdy yeah I don't know who's over there but we can't really see I didn't see anyone come in so Marino gets one [Applause] more drops off just by a little bit just around the rim Westfield gets it up quickly the Spartans recover shot by two ooh those threes kind of like halfway down there yeah more pushes the pace [Music] Y and K Marino to beat the buzzer love to see those see those second time Standing Ovation for the from the student section here know I remember last game we had Grace Mullen big three to close the third quarter love to see it lot of momentum into fourth we got a seven-point game oh seven-point game um while bounc around the rim but yeah went in so we love to see doesn't matter how it goes in as long as long as it goes in yeah this is definitely going to be tough stretch for the Spartans here tough stretch for both teams really yeah it's gonna be it all CS down to these last eight minutes hopefully the Spartans can you know keep up those defensive principles they've been doing in that man-to-man defense really been like we've said all game great rotations hopefully they can keep the ball moving on offense and definitely keep their press working and close out these last eight minutes strong well said The Spar get back out there looks like we have Hardo in gonna give us a little bit more size inside oh but looks like MO is goingon to stay on the inside so we got a lot of hike going into the fourth definitely highlighting gry Moore's versatility here can you know work inside work outside and hopefully she can produce for the Spartans good look there she's going to take it shots good great work by Grace Moore I even see Bill Moore in the crowd getting fired up yeah you know it's a good game when is out there great work good look to Marino oh just off the backboard a little bit there really good connection there on that Alli Thompson has made a ton of great passes tonight great Court Vision looks like did Moore get the foul there I think so yeah field was moving in transition smart foul M don't give up anything quick slow it down yep into Westfield's back court number two we're gonna have Molton Bray and Stevens check in here not sure who good defense by the Spartans Marino looks to set up the offense Thompson around the perimeter good save there by Marino yep good heads up play good drive there yep great pass Inside by Grace Moore this is what I like to see those post Roots yeah brings me back to the old days I know so wholesome it's all for Circle I know so Grace Mo will be at the line with two shots good so Grace Mo will get another then it looks like Stevens and Molen break coming in for Thompson and Goslin I think that'll just be a quick break for them probably I'm sure they'll be right back in playing really great today everybody it's definitely been a team effort tonight which another thing I love to see an 11o game Spartan's kind of open it up here great recovery by stop that quick little look there at the back court don't want to give up any shot by two again it's good she's good from the money from the corner again number two she's hit some tough threes 10 hit a couple 14 hit a couple so I'm going to call a travel on that Stevens must Tak an extra step for put the ball down tough call but they'll get into their defense get into their press and so spart are back to their 221 looks like yep Marino forces Westfield gets it inside good good d by Stevens though oh they're going to get the an one not who's head on Stevens who's that on stev tough take by 24 you know put the ball down got got Stevens on her hip and only thing Stevens could do was foul her so it's a tough one credit credit to 24 yeah lot of noise here from we saw Meadow looks like there I don't even think that one hit the rim so there must have been a violation there student section really getting into it good luck to hard you oh sof by a little bit good pass by though that's what we like to see shot by 10 it's good oh my goodness goodness goodness those threes I don't know I I'm not sure ifac's gonna have Spartan aest of those I don't know I mean he hasn't really done anything yet about it so I don't know if it's idea that's been Westfield's game yeah shots good by Mullen M answers though yeah makes it a six-point game for the Spartans y so Spartans lead 3832 M about five and a half minutes left here good defense by Marino Mullen bres on the ball now oh good close by Stevens great block by Hardo going to slow the pace down there smart idea smart idea to hard you it's a good look hey Grace oh it's all right little miscommunication there back to the basket when no one was there but yeah ooh oh would have been a great that would have been a great charge if Steven just had bodies hit the deck yeah the deck H so it'll be a jump ball who do we got we got Goslin and Thompson checking in for Haru and Marino I think yeah looks like there's a little bit of confusion on whose ball it is [Applause] not little bit confusing there white thought it was their ball setting up SPS were going to set up their offense but ref SW [Music] do yeah W BR on ball screen by 24 she rolls but Westfield doesn't see her shot by two from Deep great rebound by gra she's gonna have some hands yep there you go saw a lot of arms there from Westfield great work by Grace Moore to go up and get go up and get it hold on [Music] really really displaying their strength tonight all their strength versatility dribble adversity I don't know fighting through the adversity yeah not going to let that angle stop her nope good look there she's gonna go through oh I don't know if that blocking foul seemed a little bit too off balance for that to be nothing to me but yeah we we play on yeah look down low come back not in Grace Moore's house nope timeout called by Westfield I believe remember you used to get hyped up for those yeah that back in the day yeah so who took that timeout I think it was Westfield all right so see what see what Heek has to say here save that shoot so looks like he's going to drop something a little different maybe everyone's getting the instructions so fourth quarter has definitely been fast-paced just kind of like the third quarter the whole second half has been really fast-paced Westfield hit a couple you know really tough threes I mean not only not only in this quarter but throughout the game that's really been they've been consistent yeah yeah that's been a spark for them so yeah definitely where the majority definitely a lot of Sparks here coming from East Long Meadow tonight yeah like to see great a lot of connection yes yep a lot of Hustle like to see everyone moving around different positions showing off their strength everyone shooting everyone passing everyone passing yeah everyone's really this has really been a great great team effort tonight so hopefully they can finish strong keep it working so six-point game now 3832 [Music] Spartans Westfield with a good play out of the timeout to get an easy layup about yeah four minutes left to the fourth got a four-point game good little hand off there we got we had Goslin open on the far side good idea with the take from just tipped off side a little bit just a little bit of a touch and Spartans getting into their defense again get it to the Baseline but great defense by the Spartans out to the corner shot by 11 SC burries it those threes this is a onepoint game now Spartans lead by just one 3837 Mrs Thompson really want really getting the student section into it yeah love to see it shot by Thompson shot good great answer by Al to get them back with those threes not usually we don't usually see a pull up from Aly but love to see it in game when we do no big it's good Big Time Players make big time plays in Big Time games that's that's what they say good close out there by Thompson two definitely would have pulled up for that shot good rebounds Spartan's going to slow it down game now way to Chin it in it yeah to more that's a right idea stays white Marino checking in for Molton Bray yep about two and a half minutes left well that was a good pass by uh EV goson giving it to Grace Moore's outside so it's just tipped away out to Marino in the corner up to gos on the [Applause] top good take there too it's a good take as well yeah good both good on both parts Thompson was kind of stop there good trap there by Mo and Thompson but 24 with the heads up play to throw it off the throw it off the leg oh suck hate those they stay in their stay in their press MH Westfield breaks it gets to the good hands by Stevens way to use her height there not getting that over Jill Stevens no that vertical with those arms up no way shot by Marino shots good kind of getting a little we got the we got the grandparents we got the parents we got the students it is a seven-point game Jill Stevens in a tough situation there coming down three on one timeout Westfield with a minute 30 left 44 39 Spartans definitely getting intense Yep this quarter's also gone by so fast yeah I it really has I don't know usually I feel like it's opposite really close games I feel like they you know forever but wow never especially with this new foul rule but like there haven't been many fouls but really pretty really overall good reps tonight honestly this been a very good game so I'm excited to see how it closes out hopefully comes down to this you know you play a whole game but it really comes down to Hope can stay locked in you know mentally physically last last minute and a half so that was Westfield's timeout off their made basket so it'll be East Long mows ball under I think they're going to be trying to break Westfield press press yeah so maybe we'll have a little bit I'm imagining that Westfield Co the Westfield coach called this time out to set up some kind of C yeah if not probably some different kind of Defense you know yeah half court so I'm sure coach I'm sure they're pressing yeah set up a little bit of a of a exactly of a press break that can work man in zone but um SPS have been working on this you get it y quick little Stevens yep out to Marino shot oh just off the rim by a little bit looks like they just called a travel Westfield coach Westfield fans not happy about that Marino shot from the corner just off again but Grace Hustle by Emma Goslin great great great even though Grace Moore did end up uh you know making a layup there great great great timeout by coach heac really wants to tell tell the girls to slow down they're head by five they have a 30 second shot clock right now or well if they're at 31 really slow it down cuz I mean if you slow down Westfield's gonna be forced to you know it's Westfield coach trying to figure out where the ball's at so he knows what to set up but like I said smart smart timeout by coach Isaac really giving people their instructions telling them slow it down make sure comp focus on the little things m not not let the little things you know I'm confident in them you know they they've been in this they've been in this situation before they've had a close one with um Westside a couple weeks ago here and so I think I think I think they know how to handle it so so we got a minute 10 [Music] left so we'll see we'll see what heac Drew up I know we've been working on kind of drawing up plays and going out there and executing at practice this week so like to see they get into Stevens Stevens yep she's goingon to get fouled a little bit of a a lot of lot of fouls on stens today kind of a late hit there too she kind of had an awkward fall but still not a shooting foul and no one's at the limit so another another great Hustle by Grace Moore Oh on the that's still great Hustle by Grace Moore really putting herself on the line sacrificing herself for her team for the win what I love to see yeah her legs s sacrificing her legs too painful time out by bombers always love those hustle plays so yeah hopefully so just 5 5 seconds left to go now still five-point game so that was Westfield's timeout to be say yeah yeah I think he I think he only has one more so so both coaches Really Gonna really drawn up drawn up some action [Music] here definitely a both teams really dialed in an intense intense situation for both teams and heac pointing coach heac pointing out here that there are not a lot of fouls that have been called so if the Spartans get into trouble they can always foul they have three to give before they're at the line so and bombers have three oh yeah they have three two two give yeah so them too that I'm sure they have a smart coach as well so I'm sure he's been saying the same thing so definitely turning into a little bit of a chess match here yeah as Timothy Gary likes to say this is when it matters these last these last intense moments seconds yeah that that's when that's when everyone needs to be locked in mentally so so we'll see what Westfield comes up with out of this lot of movement out to 24 good on ball defense by gosin good Arms by Thompson there allly always in good HS side position I think they're going to call another timeout for Westfield did he call time or I think we saying side out oh must be like one of their little plays [Applause] yeah good good hands defense there yep time out by Westfield Gary getting into it here Timmy really hyping him up yeah got a lot of energy in this gym tonight love to see it really from everywhere I feel like yeah yeah the these games aren't usually especially the boys games usually usually get get crazy but I love to see it on the girl side too like we said before students get into it parents yeah that's when grandparents yeah it really impacts the game too really makes it a fun environment yeah and you know for the players it is it's tough playing with all like the noise distractions but when they can lock in and you know they they hear that that those Cheers Cheers yeah really can get him going CH change the momentum of a game so so now we have just 38 seconds left yeah I think so it's going to be Westfield's ball underneath so they'll be looking to score here they have just 14 seconds left on the shot clock so it's gonna be need to be another another great defensive possession from White here great defense by the spars 5 Seconds course a 5c violation it's great work by the Spartans so now 38 seconds left 35 second shot clock so a little bit three 3 second difference reverse it reverse it good get it over good work Jill yep I slow down Grace yes Grace they're going to love to see it by the Spartans with the heads up play you know Grace Moore kind of had a open Lane but very smart play to just take it out no one clocks on their side hopefully they uh kind of avoid the uh five foul penalty because Westfield does foul but I think they're gonna Yep they're gonna get them yeah so that's gonna that's gonna be they look they still now they oh he just he just put up the wrong score no yeah there was just a little scoreboard map it was 39 4439 not 4441 wait wait wait no no no no no I think it was 44399 yeah and now the clock isn't running all right that just sorry for going quiet a little bit that just made my heart kind of pound so we had a little bit of issue adding the fouls to the scoreboard and then points were added to Westfield side instead and then e medal got the ball in but the clock didn't run so that was that was definitely a little bit caused a little bit of scare for me cuz I was like cuz you know I think now like I I hate to say it' be like this but I think there there shouldn't be more than 15 seconds left on the clock had the clock been running during that time so yeah you know we'll figure it out the score has been settled so Westfield's at five fouls now so any time any foul sends East meow to the line and heac reiterating the same message that if Westfield does happen to get the ball back they can bowel as well they still have three to give so you got good ears I can't even hear what he's saying yeah don't want to don't want to give away his pointers but no he's definitely given given the SP some some good advice in these closing seconds so just 19 seconds left no shot clock Ali Thompson's going to be at the line two shots just s by a little bit all right she got she gets one more Yep if the and we are up by five so yep she makes this she makes it a six-point game shots good good work allly so Spartans apply a little pressure send the Home Run ball think they're just going to try and get that good hand by Thompson always and Marino with the smart play to slow it down they're going to try it great work by the Spartans there we go great win for the SP yep back in the win call fun night four and four on the season so when do we play again sometime once next I want to say I want to say Tuesday against Pittsfield is that what it is and then I think it might be that home so yeah so stay tuned for that one gonna be a big week next week too so hopefully carry this momentum and we'll sorry all right good good night good night that was so fun

I'll call the order welcome to the January 16th 2024 regular meeting of the an arbor Planning Commission for detailed information on me meeting procedures please review the full printed agenda meeting provided Mr Leonard will you please call the role yes happy 2024 Commissioners commissioner Lee here commissioner abam here commissioner wh here commissioner Mills here commissioner hamers Schmid here commissioner dish happy 2024 Mr Leonard thank you here commissioner Clark here commissioner Weatherby here we have a quorum great thank you may I have an motion to approve the agenda U moved by commissioner um Mills and second by council member dish uh is there any discussion all those in favor please say I I any opposed seeing none the motion carries um may I have a motion to approve the minutes of December I believe it's 19th I'm sorry uh December 19th 2023 moved by uh commissioner oh I'm sorry long a thank you it's been a long day it's been a long day and seconded by commissioner Mills um any discussion of the minutes um all those in favor of the motion please say I I I uh any opposed motion carries sorry commissioner abon I keep trying to say Ellie uh next up our reports to the Planning Commission uh council member dish do you have report I have nothing to report there was a meeting but it contained no planning related items thank you for the update Mr Leonard uh a couple items of general interest and more specific commission interest one uh this Friday is the an arbor Bicentennial kickoff celebration at Michigan Theater it is a ticketed event but um if you are interested in that event um please check it out um today also the city announced a public information session on Monday January 29th 2024 for the Sports Illustrated Conference Center uh and information session um uh very pre pre to the subsequent development review process but if uh Commissioners or the public is interested in that keep keep an eye out that'll be in the city council chambers again on the 29th at 7:00 p.m.

here M Rodriguez here Mr gu here Mrs olon here Mr K here by phone Dro here Dr here and I'm here okay and we have a motion to adopt the agenda please I'll make the motion I'll second it Miss ol I Mr Hopkin hi Mr Rodriguez hi Mr hi Mr I pass please stand and the pledge of allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all okay first item on the agenda is public comments but it appears we have no public comments to be made so we'll go right on to informational items first of which is the approval of the classic wide resignation of teachers Aid Samuel Hernandez Mr Hopkins Samuel Hernandez teachers Aid has has verbally resigned his position as a teacher Aid to uh director on January 8 2024 his last day of work was 121 2023 there is no board action necessary at this time this is a study session item okay any questions or discussion on that next item then is the approval of classified resignation of sped secretary Debbie house Mr Hopkins and members of the board um Debbie house bed secretary has submitted a letter of resignation to the administration effec of January 15 2024 there is no board action necessary at this time this is a study session item one what sped is uh special education special education exceptional education okay next item is unless there's more discussion on that no next item is the approval of increased in substitute teacher pay yes uh Mr President members of the board um business manager our true professionals consultant and administration are recommending an increase of substitute teacher pay the new rate recommended is $70 per day less than four hours and $125 for a full day four hours or more there is no board action necessary at this time this is a study session item only and what are we moving it up from that's 55 to 70 110 to okay $5 okay okay so weay them half day or by the hour didn't didn't do that that from what I understand the half day yes $70 for half day then once they go over four hours it goes to the the full 125 or it will go to the full 125 yeah it would seem like if it was just for one hour you wouldn't get people to come in to just get one hour worth of work you we can we pay them by the half day instead the hour why exactly if they if we P them for just for one hour coming in right they would come not worth their time and it's seldom we would need a substitute for just one hour right because if a teacher's gone we need a teacher to we do most cases and even a lot of times when we don't have substitut because even though we have three or four on our list that doesn't mean they're available and many of our subs are are older and have medical appointments so they kind of have different different times are available so our own teachers on their prep period will cover classes during their prep now they're compensated for their prep period that they that they missed um but then we're not getting a sub just for one hour thanks for coming and Le just for two periods third two periods either administrative staff or a teacher will cover so um most of the time it's a full day we do very rarely do we do half days but on occasion we do sometimes we do they'll do half day at one Elementary maybe and then half day um in our academic uh class academic enrichment classes or yeah thank you sir any other question questions on that on to the next one which is the approval of out of state travel for the ASA National Conference of Education Mr President MERS of the board of the American Association of superintendents and administrators is holding an annual conference on education in San Diego California from the 15th to the 17th of February 2024 key topics will include artificial intelligence safety and schools opportunities for Rural Youth and Leadership for impact uh Administration is requesting attendance and per uh usfr all out of state conferences must be board approved there is no board action necessary at this time this is a study session item only also want to add this is uh in line with best practices uh what what has been shared with me before from other superintendents who have been very helpful these last two years the best professional development for superintendents to expand programs and opportunities for all stakeholders that was from Dr L high tower tulson Elementary School District also yes sir no I just want I just want to share with you some more some more of the information like Federal relations topics are also going to be discussed projects that will help uh myself and our team become more well versed with federal government topics so just so you have the context in the background and you said you were going to be driving yeah I'll be driving okay it's close by yeah we' like you to take one of the buses if you buses are for the athletes it's a whole another Bing okay any other discussion on that and we'll go to next item is Arizona Department of Education assessment update Mr President members of the board um Aqua School data analyst Mr Casey will provide a detailed update of the upcoming State assessments that will be taking place in March and April um there's no board action necessary at this time you have you have our district leadership team here present as well Dr sholz and Miss Adam we just really believe that it's kind of it's it's not exactly under goal one but the topics in here align under goal one the board goal that you guys passed in the spring so we just want to be proactive and give you a good update believe we last spoke about any kind of Assessments and information was at the October meeting and so uh Mr Casey is going to share with you and Miss Dr shabot and myself we might jump in here and there but he's primarily going to share with you what he shared with the staff last Wednesday he gave a very thorough very detailed uh and informative professional development so uh Mr Casey take a Mr Hopkins honorable members of the board um this is the schedule that I presented to the staff and I'll be sending email I plan to send email to all parents and students with all the details um of the part that is affecting each grade level students so as far as the State Testing is concerned students in grades 3 to8 take the AAA which has the writing um Ela reading session one reading session two math one and math two so we administer those on separate days one session per day so it takes 5 days for for students in grade 3 to 8 to complete their stage assessment their writing test is on April 3r and that's a Wednesday early release dat but because of the test window that is available from the state we found it is best to place it on April 3rd it is an untimed test but typically students take 60 to 90 minutes to finish one essay question this is significant because if they don't take and get a valid score on the writing test the entire Ela component they will not get a score so if they don't get a valid score on the writing or reading session one or reading session two they won't get a valid test score for the entire Ela component and their score won't be included in the entire scho grade purpose they'll be considered as not tested so we have to plan the testing in such a way that we have enough time for teachers if possible I want to put it on the towards the last part of the testing window but at the same time I also have to make sure that we have provide enough time to do the makeup sessions and making sure that we test all the students if we don't test 95% of the students um then that limits the possibility of us getting a gr and any student who is not tested up to the 95% is considered as like even if they did not take the test they will be considered as fail even if they don't get a valid score they will be counted against us as fail only 5, of the total population is exent in case and we have done a good job in the past um testing most of our students and we have met that requirement for GR high school students are tested like a in ninth grade on ACT Aspire and we have placed it towards the last on April 22nd and 23rd so they'll be taking um tested on subjects English math reading science and there is a essay writing component for that this is about like a the entire ACD Aspire test about five hours and we are allowed to do it over multiple days so we have split it on two days so they get to finish like a about two hours on one day and about like a two and a half to three hours on the second day now on for the juniors they take the ACT and we don't have the flexibility to administer it over multiple days students need to finish it in one setting even the breaks are timed if they say you have 15 minutes of break we can only give 15 minutes of break and the entire testing if you don't start it right on time it goes even when we started on time it takes through the lunch break and they get a delayed lunch break on ACG test so we have the ACT test um even the date is fixed we have to start administ the first day of test on Tuesday April 9th we are allowed to do makeup sessions but a teacher has to stay with that student or those students who need the makeup for the five hours and those students need to stay in testing for five hours continuous almost five hours of testing and so the same process so we will try to get all the students will give advanced notice so that parents are aware families are aware and students are prepared so we can test almost all the students on that day itself but if they cannot make it then we are allowed to administer makeup sessions um later on but it takes five hours of time from one teach of dedicated time and location for acers and that's the state requirement that the five hours all in one day yes that just seems like a horrible way to get a good evaluation of somebody because they're going to be burnt out after three hours hours and not doing their best anymore I realize we can't do anything to change that but just's a break after the first two sessions um I think it is like a 15 minute break or something whatever it is like it is a set time even for the break that is how the total initially they start with a lot of filling out their information personal information and all those things um we may be able to schedule that on a different day for that part okay that way on the T day they can and start right away with the testing then after that once they start with the testing they have to keep on track and like a finish and imagine those students with the accommodation of extended time they may be allowed to take extended breaks too but at the same time they have to do the in testing on the same day for a certain set of students who get extended they get one and a half time but they have to finish the testing on one day which means going to somewhere above six hours of testing on the same day so that is another reason why we schedule whenever possible in most cases we schedule one session at a time and one exception to that exception to that is the science Testing um that is the very first test students in grade 5 8 and 11 they take the science test on April 2nd there are three units this year like there are three units before it was like two units and it says they take about 60 to 90 minutes per session and there is break between sessions and they can have lunch between sessions um so this is more flexible as far as the brakes are concerned yes where we want to finish that sence just on one day that way it is out of the way so that's how we have scheduled we plan to communicate that with the families and our teachers are preparing students they're aware of all the sample test and resources available students will be um taking more writing practices or other sample test items home or even they'll be working on that at home I mean in class does 10th grade not test no okay students in N High School n9th grade and 11th grade n9th grade take ACT Aspire Juniors take Act and the Juniors also get to take the AC SC the science okay any other questions or is the writing part for the R 3 to8 is computer or is it on the paper everything is computer based all these tests are computer based and the writing test there is only one question and it is on the computer they have to type it on the computer and that was another part I emphasized to especially to third grade teachers even if students are familiar with writing they had to be familiar with the typing on the computer and how to capitalize and how to do punctuation on a Compu yeah so third grader has to be literate in on the keyboard now yes that's [Music] I'm so it's not just the test itself load up familiar once a week's not GNA C it you know once a nine weeks I they're so they're not just playing around and wasting the test it's it's added a whole new piece to it as you can see from from the times on on testing it it a lot of them match times that were from the 90s when we had ases testing before internet or when internet was introduced to student before cell phones before all these things that they don't believe to rewired people's brains they're kind of crazy yet they've stayed with many of the same time that's G to be something interesting someday when they realize that people are thinking different our CH our kids are thinking different and and that sitting for five hours does not make sense to get the best to to figure out I don't even recommend that to my adult students in GED I thought I'm going take two tests at most in a day put time at the keyboard and that same thing happened in 2014 when they computerized the GED test all of a sudden keyboarding because it's a timed thing and you're not going to get through it if you're hunting and pecking for the keys so I had many students who if you gave them a pen and paper were capable right then of writing you a perfect essay but if it came to A time test having to type it in all of a sudden they weren't ready yeah got challenging breakout some Mavis Beacon design professional development Wednesdays not only with our plcs or professional learning communities but but now again to help teachers and be able to help the students wear the computer know the computer as well as possible and covering the standards it's going to be tested you know so it's um quite a challenge I should sometimes get essays turned in with text abbreviations in them like B and the number four instead of writing up it's like yeah no that's not gonna work good so any other questions or discussion thank you sir wake my computer up Mercy find my I'm just here to support oh how it's run is just like the the usual act that high schoolers have been doing time this is a one day deal yeah a one day deal oh yeah is that the one that they still have to have their ID for yes and seniors can R take acts it's just that they can do it during this time is free yeah have to set up on their own they have a that's what I figured it was similar to like the SATs that I took in college where you took it once and if you wanted to you could go take it again and see if you did any better so oh and I'll make a note that Eric's phone cut out at 649 okay if there's no more on that this assessments have we started the middle of the Year Dibbles assessments they have started yes okay so we'll get data when they're all sounds good first March and [Music] benchmarks yeah okay okay next item on the agenda is possible new items for next meeting's agenda so just so you know I sent email out but added a day higher to tomorrow's meeting so I just want to let you know it was posted before we started this meeting but I want that's be different okay okay lacking any new future agenda items I'll ask for motion to adjourn make motion I'll second the motion hi Mr Hopkins hi rgz hi meting at 6:50 City I bought my my two oldest grandchildren laptops h

indivisible with liberty and justice back okay first item of business is discussion nomination and vote for governing board president for 2024 I nominate Rodney second you need a second okay yeah it does need a second and I'll accept I nominate Rodney too we need another second okay call me second are there any more nominations okay want to vote on the it's a nomination so somebody need to make a motion to vote on the nomination I'll make the motion to vote on it okay so Mrs I Mr C hi Mr hkin hi Mrs rodgz hi and Mr hies okay next item is discussion nomination and vote for governing board clerk for 2024 I nominate Eric I'll second Eric kich any other nominations a motion I'll make the motion I'll second it mson I Mr Hopkins hi Mr hi Mr Rodriguez hi Mr hi I I I okay and we have a now we're at the motion to adjourn I'll make a motion I'll second it Mr Hopkin Mr I Mr Rodriguez hi Mr hi pass 52 me ajour at 605 [Music] congratulations Robie thank you sir congratulations to you thank you now we get to chill for about 25 minutes

at 5:5 with that that brings us to the Pledge of Allegiance I pledge aliance to the United States of America to the stands na indivisible thank you please Mrs Le here M Amaria here Mr MCG here Mrs Allan Mr oh okay so with that we need to elect um our new govering board officers for 2024 n yes I nominate Drew Bon to continue as president oh I sorry not not true not true you you said continue sorry I know I've been thinking of Drew from way back then I nominate Steve ustar the correction to continue being president Drew's like yeah second did youw was maybe Drew wants we have to okay so we'll do a vote please call Mrs Le yes M yes Mr mg yes Miss alen Mr and with that I will nominate Miss Mrs Kelly Allen to continue with secretary I second any discussion Mrs Leber yes Mrs Amaria yes Mr mg yes Mrs Alan Mr yes Miss alen I know that um you are ill and you're going to be disconnecting with us but we have a little something for you in honor of governing board appreciation appr appreciation month so um hopefully you'll be better so you can stop by okay give us a call okay thank you and congratulations on another year of serving as clerk we appreciate it okay thanks we'll be in touch just for the record Kelly's defly ill she okay so that we go into our override election study session so Ro over to you okay um so we do have Erica here Erica Kum from Piper sander um to lead our discussion we also have Paul Olen on the line and Paul is the owner of primary Consultants who's helped with several bonds and overrides um he for the past 30 years he's had experience he's worked with Continental in the past um he helped with saita and sunyside so he's on the phone as well so he'll be able to give us some feedback and participate in our discussion and questions that you all may have he help he yes wanted to use the or I just be right you could be right here okay good this just a little more um yeah um so we put together a short who did you email it to I emailed it to gr so I thought it was already attached but we'll we'll work on it you can just get started because we all have a copy yep and we got some hard copies there um yes so um the district has had the maintenance and operation override in place for a number of years and the last time the district had this type of election was in November 2024 or 2020 and so this type of election is basically you get the full funding for five years and then if there isn't a renewal in place then it would go down by a third and third so the district right now that m&o override is for 14% um and so any elections that happen this coming November so November 2024 the first year they would be active would be 2526 and that's year five of your current override the beauty of that is that when you're one of the pages in the voter information pamphlet is is a comparison of the budget with and without the override and there will be no difference between the budgets so if a voter is looking at in 25 26 was the budget going to look like it's going to be the same because you guys have the full funding it's year five um and a lot of districts go out early um for that reason the other reason is you get to use if you're keeping it at 14% you get to use use continuation language so the actual ballot question that the voter will see will say continuation override if if if the district if you're doing 15% or if you were further down in the phase down for the override it would say budget increase um so that's something to just consider there's a lot of um there's a lot of positive uh lots of good results with using having that continuation language and renewing the overun um so that um I mean those are the big the reasons why we're here today uh the actual calling of the election wouldn't happen until later in the school year um for Pima County I believe it would be like in June would be the latest that you would call for the election so in this time period you can be working with Ulin to help do polling or doing things like that um if you're thinking about depending on what you're doing or if you're wanting to PLL the voters as soon as the elections called a lot of what the district can do would be General and factual and a lot of the information I'm gonna share would be General and factual so the Paul Ulin is kind of the more like working with the committee and things like that um but from our standpoint we're an extension of the district and so we're we're really good with numbers and dotting the eyes and crossing the tees and working with bond counsil to make sure that everything's in place and by the book um for the election but that's our big um that's our big role in it um so yeah so we're on the next slide is just kind of the information that I shared so the m overrides based on the district's Revenue control limit and so that is going to change every year and it has changed every year it's never constant and so it's a percentage of that Revenue control limit um and then the bottom part is information that we'll pull together as we're putting the voter information together um one of the purposes in the voter information pamplet you put in what you're going to use the funds for the first year and in 2020 it was minimizing class size increases offsetting state and federal funding reductions and maintaining schoolwide programs um looking at the next slide um basically for maintenance and operation overrides that's I mean it can do salaries benefits I mean lots of uses as long as they're within um the maintenance and operations of the districts from a state statute point point the highest that you can go for the percent is 15 so you guys are at 14 15 is the highest that you can go uh like I said before this override is good for seven years full funding for the first five and so districts are always going out again before the phase down starts um in P County specifically eight of the 16 districts have this M over um in Maricopa County It's a larger percent and in Pima County the elections have been very successful the last two years um the next slide we just pulled together some you know word smithing that other districts are using for the uses of the M override and um it's all district driven and personalized for you and your community but those are just some samples the other districts are are using uh as uses any questions at this point okay um so the next slide basically this is some examples and the data that we're using is based on this fiscal year 2324 the voter information pamphlet will be using data for next year so we won't have assess values and that would be include the average home value in your District until February 10th around the second week of February we have those numbers so right now the average home in the district so that's a it's the average is 196,000 $199,600 that's a tax value so it's not what the homes are selling for in the district so that wouldn't be the average for the home selling the district that's a tax value which is usually significantly lower than the actual what you would sell your home for um what we just did is put together different estimated override amounts and I mean this is an I mean we're looking out two years so when we're putting numbers in this voter information pamphlet we're estimating budgets for the school for 2526 and the override amount for 2526 obviously lots of things are going to change like we when you're working on your budget things are going to constantly new information coming into play but the job is try to come up with something that we think is reasonable and is somewhat conservative the idea would be that you wouldn't overestimate that override amount and then it come up drastically higher um obviously if there's things that the state decides to give school districts lots and lots more funding and and that what happens because you underestimated that's out of your control but based on the information you have today we want to just have an an estimate that seems reasonable so we've just put together some override estimate with the estimated tax rate and then the impact to the home um and this is all using 2324 data so it's going to slightly change so the next time we're in front of you we'll be using 24 25 figures that we'll be using for estimating 25 26 um if we were talking about a difference between a 14% And 15% in that first value first section you can see estimated override amount $560,000 for the average home that would be $25 a year if we increased that by 1% we'd be looking at closer to that 600,000 so it' be an additional $2 a year to the home to the average home value and it's I mean it's I know it's like looking at is that extra 1% whether it's 60,000 or 100,000 what is that impact going to be for the district each year as well as like looking at the impact over five years and and then is that balancing that knowing you can use the continuation l language with the 14% but you would be at a smaller amount for your override um so that's I mean those are the big questions um I mean the rest of the slides are kind of talking about different elections the districts have we've got a generic timeline um if you go to next slide while you're on those dollar numbers yeah what are we what's the average that they're paying now25 for $24 um well that would be I think your override amount I think it was a little less than 560,000 so it would be lower it would be it would be less than that and I can look that up and send that to Greg to share with the district on what the average home paid this year um but would be less than what we're estimating here because we've kind of assumed a higher override amount it's a future year yeah so um but yes it would it's less than that and this is just one piece of a homeowner's tax bill um so I mean obviously the district has this override there's a bond there's um you know any other jurisdictions that are on their tax bills that would contribute to what they're what they're paying on an annual basis um so just a big picture calendar spring um just kind of working with the county to let them know that the intention is to consider the election potentially and then calling the election um and then work we'd be working on the voter information pamphlet um and then like early voting is going to start in October um so that's a big picture um our firm would be working on working with the pamphlet and the District to get the information together also Gus Rosenfeld who is also involved with a bond issue they would be working with actually putting together the voter information pamphlet um and and then they'll be working with the county to make sure that all the election deadlines are met who's that Gus Rosenfeld yeah Jim Gil and that's who you guys have used previously in Prior elections Erica yeah quick question for you in the voter information P if we decide to go 15% is there reping that can be put in there saying this is a 1% increase over the previous previously approved override which would affect yes your tax bill by $2 yes so there would be in the call for the election statement from the district we could have like talk about the history of the override and then we could and then yes we could estimate um what the difference was for that 1% um yes that would be yes okay yeah how much did you get last year 540 and Steve's question um also was what do it cost the district to call for the override to we have to pay pay the C the county we paid I believe $24,000 anytime we do an aler whether it's new board members or a bond override or anything it was $24,000 and our our firm we are not charging and I think if gust Rosenfeld is charging if you guys are part of the trust I think that that part yes so that would that would cover that um I I mean since this is a um a an even yet number year I mean you might see a difference I mean but you guys last time went on an even year so it probably with the price probably be similar but yeah and we can help with the estimates from Paul did you want to add any other information or Shar any inform sure and I guess let me let me clarify a couple things so the the County's going to charge you I think Amer County it's around 240 per registered voter and because it's a it's a general election you're gonna have you're going to share that cost so it's not going to be a flat $24,000 it's going to be based on how many registered voters you have and what the total cost of the election is then divided by other entities that are that are also on on the ballot something to consider and Erica really that uh hit the nail on the head the difference between 14 and 15 besides the financial is it will say if you go for the 15 it will say budget increase if you go for the renewal 14 it will say you know it will say budget continuation and that's worth a couple points or even more um at The Ballot Box because you know a continu versus an increase it's going to be a long and contested election you're going to have high turnout in your area not because of Continental but because of the presidential the Senate and the Congressional race those are those are the issues that are going to drive turnout plus a couple of the other propositions on the B and if you recall um the district lost its override renewal in in 2019 Which F going out in 20 and the and the slight and the slight reduction to go from 15 to 14 so if you're going to go for the increase 2024 is the year to do that because that gives you another opportunity to go back in 25 if you are not successful but it does you know it it is a RIS and you know before you make that decision and you have some time I I would strongly suggest a couple things one is as as Erica talked about take a look at your language for the override and do you need to you know do you want to keep it as is or there some changes you know major changes are there some edits to that and then and go out and test that with your voters or likely voters on the survey to help gauge the level support number one for r at the current rate and then two um at the 15% again talking about what that that cost is what the increase is for um you know for for the homeowner what that increase will be and you have an opportunity between now and when you call for that election even after but really now communication so you have the ability to go out and talk to people provide factual information about the override because you have the culture in election you're not influenc the outcome but you can explain to people what what the override is and what itun and important and what happens if the over go away what those so it's just something to think about as you as you well then we still have that extra tax that people might remember about that we still have been heard in from the county about so we know that they're um working on the house build to resubmit but I don't know that we will have an answer yeah you know we will know by the time we call that's why I think continue is going to be very important instead of increase we we're already on an increase that didn't benefit our school I mean that's hard um hard but we didn't get a lot of push back on that either we really didn't no but I did that we might do you know about that a couple I've heard a little bit Paul when you said that you could that we could um pull our voters between now and when we call for election to see where they stand how does that work how how does that process work um well that can you be a little bit more specific what you're what you're looking for so how do you survey how do we how do we do it do you I mean you would give us the list of Voters and is it something that the committee goes out reaches out no no no how does that work okay so um I I I pull a list of high three voters I can yeah I'll explain to that what that I you at the time explain to you and the governing board what that list is and what that list looks like and when I say look like being age party and gender which you probably have a pretty good idea what that Li was before I even start and then we I draft based on getting information from the district so current over override uses um tax impact how the you know I I draft to survey um I get approval on that survey and test it and then we go out and you know ideally 300 or 400 complete somewhere between three and 400 complete we do I do all of that so you're not doing any of that and then I compile all that data and come back with um uh initial results and then run uh cross tab so run questions against each other to help draw some conclusions and make some recommendations to you and the governing board how how to proceed got it and all the costs that are involved with paying you and the and all that the district cannot pay that right no that's not correct so the work that kind of work falls under your under feasibility and that can be paid out of out of M doar uh paying for the election for the county is your M doll um if there's a political action committee and they want to uh put up signs uh put up Facebook ads send out Direct Mail all of that is on the committee not on the district okay that's what okay yep can that help and clarify that yes yes yes thank you Drew do you have any questions or comments um at this point I don't did someone say I missed it what the difference between that one percentage Point Mak on the bottom line M I I mean if in estimating a override of 560,000 it would be like $2 a year for the average home um I mean those figures are also going to change a little bit when we have the 2425 data but I think that that um it's part of it's going to depend on the actual override amount if the override amount is lower then the impact will be smaller but you think roughly 50,000 to the district um it I mean yeah it just it depends on the override amount but the difference between 14 and 15,000 for 560,000 is like 40,000 but I mean as the if the override is growing then that number that difference is going to change um it'll get larger obviously and the override grows because of the the revenue control limit yeah yeah okay so I mean that's um yeah that's the part you'll never get anybody understand at least the public [Music] yeah it's it's important that this community understands how that 14% is making an impact right and then what would that extra one% potentially do over the life over that five years so the impact of the additional 1% to 2% they look like $40,000 that say over five years I'd be yeah two um2 200,000 $200,000 right in five years which would essentially buy us a teacher an extra teacher for year for five years with that so okay got thank you which seems significant I mean when you put them in terms like that for only an extra two bucks a month out of each household but if that $2 came with a continuing I mean the voters are going to see that they're just Contin that was $2 a year a year a year a year that doesn't seem like much I mean and that's where we'd have to educate it you know fure so it has to on the B increase it does even just 1% unfortunately but we would have the verbage on the P yes in the call of election you can share just but just remember that bot is gonna stay increased doesn't matter whether you're ask that's my only issue potential down economic turn even if it's like that that that language makes a difference maybe potentially I mean potentially it does absolutely my Paul did you have any work in one in overrides that passed that said increase or were they all continuations PA the new G override the new G GAA and a new and override they did not have either one in play it's been years since they had their demographics are a little different than yours so that's just something to think about I mean the the hard part of it is it's not a lot of money and and it's easy I mean that 1% doesn't impact me as a property owner that much but it's a big deal when you're asking for it when you have your hand out and it's almost like you need to take you know for some districts that we've done this and and Erica's been involved in over a number of years where um prior to going for 15% districts have a five and a 10 and then you could combine them they pass legislation to allow that in some districts because the 5% was based on your K8 enrollment not your K12 enrollment to go for the full 15 was an increase some districts did you know okay I'm GNA go this time for continuation and then I'm gonna go out and you just have to make that leave a face to go out and do that take the hit once and then you're all you're doing is is a continuation every time there after but if it is a you you have some time which is good to go out and do some back finding and get some information cuz it it's a big deal and and the big I think the biggest potential what else is going to be on the ballot is there a aggregate expenditure limit is there are you know P County gonna be asking for money is the uh J C GNA be asking for money are competing going to compete with other jurisdictions with their you know with their hand out how much does that come into play so it's not just you it's what else is goingon to be on the pallot and remember it is going to be a very very contentious election now we were successful in 2020 but we also use continuation language I I miss part of the discussion said 24,000 but that that cost over how many different parties election I apologize I don't have the counts right in front of me it it's usually based on a per registered voter count and and typically because it's a general election and these are my words you're not paying the full Freight of the election you're going to share that cost with other jurisdiction but if you if so if you paid 24 in 20 in 2020 you're probably going to pay a little bit more because youve had I I believe flight increase in registered voters and those costs have gone up but you know look you also look at what what those costs were in in 2019 when it was an all ma election and you and I know you those C of P county P County went out with their what four or five Bond questions which is one of the reasons why you were unsuccessful I in 2019 but whatever that cost is I mean that that regardless of whether it's 20 24 or 30 or $40,000 you're you're going to bear that cost going out to your election period you'll have yeah you will have now and whe if you go 25 you might be paying slightly more because you you might be the only jurisdiction going out great we have that money it will be there I mean I I I don't budget for elections in non-election years so like this year I've got nothing sitting in budget for elections but next year there wouldn't be any questions from those of you in the audience questions concerns feedback no so I just kind of want to throw this out there I know that during a major election like the one that's coming up that we're looking at um 15% is a risk but it's our time to take that shot um because if we come back the following year asking for the 15% again it could fail and we can start going into the decline of our you know so we would have options depending on how this coming election looks if it if it fails well the following year we just go back for the continuation of 14 can we use that for each next year then yes yes the comparison will show third does that sense and would um contentious election then either yeah and what what would you guys use that for that 1% I mean are you guys have you guys thought about what you guys are going to use this money well we I mean as a board and as a school we keep talking about gifted Ed you know we we don't have a gifted ed teacher right now we have Mrs quas and M romanelli trying to service our gifted kids um didn't get an increase this year either right teachers didn't get an increase I me adding a teacher or increasing salaries either one of those would be 00,000 either way I mean you need both of those things I mean I get both arguments but one thing to keep in mind if we lost 15 it's a lot of work for the the especially the the Ruth and I have been on it I think you were on I was barely on yeah so to do that two years in a row same volunteer and the funding the money the get different people the same people that donate for the foundation we're notd game March is that we March I want to say that Pima County requires the notifications of Elections for November July there would be some time and even but that would be when we would call and we'd no longer be able to have discussions as a board like this you're yes there the rules change as soon as you call for the election and the district ends up not being to use resources and everything's General and factual but yes and this feasibility Discovery period there's um there's L yes do we kind of know who would be on the committee because obviously it can't be us well no that's another thing is we would need to work with our parent advisory members um you know we've talked about right now we're in the process of switching over the person that's Aigner on the account for the pack um so we can start to look at starting to fundra but that's the next step is trying to form a committee I'm sure that was changed wasn't that changed they still on I am no whoever it was years no I was on no so no we we switched it so we have somebody right now they're in the process of switching over the account to one of our parent advisory par wait and it wasn't switched from her to anybody yes it was okay because we had okay is the signer she just filed right now that is gonna take over the account so they just need to meet and then we can start forming our Comm you guys aren't late by the way we're just having a discussion for the budget override and feel free to help yourself with some pizza in the back yes have pizza and you can see mrsas so check in with her okay I'm almost right okay perfect okay so we will have to um have a special meeting to decide what we want to do now yeah and I I'm happy to provide PA if you guys are doing a survey whatever information that you need or um you know want to aour perfect okay hey Paul anything else nothing that I can think of okay so we'll um we'll let you both know when we plan to have our study session for our final decision perfect perfect okay okay all right thank you so much appreciate it thank you Paul thank you bye byee we have to get aair that goes out want to make sure this all the right so that's why I was hoping that we had some of our parent advisory yes so typically our parent advisory parents will help us start to form the Comm and we our [Music] found so we'll have a recess until thank you come out of our recess and start the meeting again so we'll go right to um for those of you following along we're on item five call to the public anybody on the phone do we have anyone on the line for calls to the audience to the public and next is uh approval of the agenda we've already started we need a motion to approve the agenda I'll make a motion to approve I second any discussion on the agenda yes Mrs amaras yes Mr MCG Mrs Alan Mr yes thank you next is to approve the minutes from last meeting which was January 16th no debly 12 16th today I move to approve the um meeting minutes of December 12 2020 I'll second Mrs Le yes M Amar yes Mr MCG Mr yes so with that we will have uh Miss Rico's presentation and then we'll give to the good stuff for you guys and again we have some pizza for everybody and back good evening um newly reelected board president Mr austery um thank you for being here members of the board and the community and staff and our amazing cult students thank you for being here today happy New Year 2024 right we have to all get used to writing 2024 now time is flying by um again you see our mission and our vision statement our most important thing here vision statement is building for the future learning cooperating and caring for all which is what we work on every single day climate survey update so just so um thank you parents and staff and students for taking your surveys uh we have currently 158 um parents have respond responded and last year we only had 92 so thank you in our call to uh get our U parents to respond I really do think that um thanks to the parent advisory group and deciding to cut down all the questions we really did narrow down um our questions to I believe there's 10 for parents so you see numbers we will close the survey at the end of the month January 31st so again thank you all for taking the time um to respond to the surveys because we really do take the surveys very serious and as we started going through with the parent advisory group we had addressed a lot of the comments and the questions were there for a reason because we knew that there were things that we needed to work on and we were happy to be able to say that we had addressed them and rectified a lot of um the things that parents were um Solutions and problems that parents were having so thank you uh just a reminder Green Team recycling reminder we we are really going to work this semester to um get our recycling efforts back on track so we are recycling in the classrooms aluminum paper and plastic we are working on campus beautification for this um semester as well and we are taking small steps to get our Greenhouse up and running so if any of you have any expertise in any of those areas in terms of recycling and helping us with the greenhouse we have some parents and members that are committed to helping us in working with Mrs SAS and Mr naan and our Garden Club to get it going lots of great ideas thank you our Middle School parents teachers and students for your patience um in terms of the problems that we have been having in the Middle School um CS pluming was here on Friday we have new on campus today and they are still here trying to look at the cleanouts to see what um the problem is and just a little information Middle School building was constructed in 1983 and we are working really hard to keep the building up to par and everybody keeps saying it's so old I graduated from high school in 1985 and I really don't feel that old not really falling apart so um but we are working with agback problems electricity and plumbing to it's been a challenge but we are um committed to making sure that we keep our facilities running and looking nice um we know especially in the Middle School when we have sports and we have other schools coming in and other parents coming in we really do want our parents and our kids to be proud of what our community sees so we are working really hard to make sure that we Rectify some of the Middle School challenges right now continues to work with the school facilities board to ensure the funding is available to fix the problems so the state is aware and it's to fix some of these major problems with the pluming we do have state aid um to help us so it's not coming out of our general budget so thank you Mr Scher for keeping as the Fe in mind to help us make sure we can get these projects done uh we are showcasing as I mentioned we do have lower class sizes in Kinder first and second grade and of course we value low class sizes and when we say we have in the primary classes 14 to 16 students in a classroom in um second through 4th we have 24 25 um those are still very low compared to State averages but as you know students equals income to our school and so um we were not able to give teachers raises this year 80% of our funding goes towards salaries for staff so the only way we can increase our funding is by increasing the number of students right because we get a certain amount of money per student so we are excited to have a continental showcase for future Kinder first and second graders so you'll see the dates um Tuesday the 23rd we have showcases three scheduled so please share with your friends Thursday the 25th we're g to have another showcase tour of the school letting them know what curriculum we're using letting them know what we offer for club sports and tutorials we are currently also exploring an option of possibly um having our open enrollment kids transported whether they meet at the sa the park for transportation or we look at another location because typically the Open Enrollment policy states that schools do not have to transport students so we're going to check and see what um um who shows up to our showcases and who's interested and then make some decisions as to whether we really want to offer transportation for the Open Enrollment students that are coming in we are also um planning Kinder Roundup at the end of February so please let your friends neighbors know if they have students that are um ready to be incoming kindergarteners to be on the lookout for Kinder Roundup tax credit again and a white elephant report and I mentioned last month that we sent out 350 tax credit um letters went out with the invitations to our sweetheart GAA and we received 61 tax credit donations we sent those out prior to winter break uh we continue to be extremely grateful to all of our tax credit donors for their support of civics club sports and tutorials because our tax credit funds sustains all of those um entities that we have so so every donation counts so please get your tax credit donations in it's 200 per person or 400 per family married couple and it is a um dollar to dollar so whatever you give the state will will take it off on your taxes so it is pretty much free money you can get a receipt from us claim it on your taxes and you'll get it right back on your refund and you can still donate this year today for last year when is that deadline ta April 15 so if you donate now it can be for next year's taxes or this current taxes okay so thank you and um just another reminder that our sweetheart data is Saturday February 10th and we hope that parents will join us we do have our jazz band that's going to be performing so usually our Jazz parents are the ones that come to join us and Orchestra so hopefully um you can come out it's going to be at the historic Canoa is it Ranch is it called Ranch new location so we're excited for that so is there I thought I saw somewhere that they had a two4 one tickets or something yeah yeah or was I imagining so please support this good because as we mentioned it goes for many grants for teachers so um our teachers if they have special projects or special needs just to submit it to the foundation and the foundation will reimburse teachers for classroom supplies books any special project they want to have it offered in class so again it is time to set new goals and to go and get them and this semester our goal is going to be to work diligently to close the achievement Gap and make sure our students are prepared and not stressed out for State assessment so they can get ready to show what they know and what they've learned all year so thank you very [Music] much so with that is our special recognition we would like to U recognize our Scout [Music] my name I'm a Boy Scout for GSA 365 and over the course of three days I was to basically the decomposed gra Gran that was right next to the playround because uh when it would rain it would become very muddy and then you could play basketball and it's very hard uh playing basketball on such a bad surf so the project was to basically just replace that So the plan was to moting decomposed uh for BK loops and so the very first day was the preparation day and so boys for my troop came down and help me out the uh 4 to six Ines around theer of the areas that the bobat that Mr MCG came and operated so that we could dig out the rest of the area and so uh unfortunately ironically the second day it rained and so it was was very cold but uh we we still got the job done and we still managed to dig out the 46 in so's just some more pictures and so um on the last and third day um unfortunately due to issues the original date couldn't work out because of the recent holiday originally it was supposed to be December 2 but we had to push back because of Christmas holiday so it ended up taking place kind of like dry that it just received and so the SM was donated by arous materials um all 11 yards of it which was a lot of concrete it's about $2,000 worth of concrete so I'm very grateful for them they could school and it came in two trucks because of how much was and um Robert Housley and Glen G also helped me get this project um Robert Howley came down and helped finish the and GL um some of his staff time come down and so um this is kind of third sl4 unofficial day because of um the sun really come out and drive the concrete so we we had to wait a while for it to dry and then Mr Howley in the middle us power trial to kind of so here's the before and after [Music] picture and uh my family donated a plaque to be put into this event um kind of in the corner um just basically dedicating to Mr Ben who pass away andan I would just like to personally thank you to for your idea your hard work I mean when you see in the pictures it truly takes a village to get things done around here and you can see you know um Logan's mom Mrs Des camps works here on campus and she's done so much for us in our art Club in working with oneon-one students and subbing and doing whatever we need her to do and you're done as well and I mean these Eagle Scout projects that these students have done are just amazing I mean we have our brick Plaza in front the original one was part of the the shed that's outside um that's out by our track and this one definitely beautifies our campus and I really want to give a shout out to Mr Nathan uh because Mr Nathan is out here Rainer shine 247 um Mr MCG who's our U board member and the years and time and Blood Sweat and Tears that he's put into our campus and Ry Bobcats and the day that it was raining I was taking pictures of them through the window I'm like you're all GNA get sick what are you doing and Mrs JS did get sick but um it's it's just I mean just thank you for your hard work and your dedication and your stick withitness to get it done and to make a difference on our campus because you're right once a cult always a cult so thank you you guys are [Music] awesome I just add to that one little bit because I don't think we've done this part enough justice but um being an eagle scout myself and working with these boys over the years um behind every Eagle Scout is amazing parents and you saw those people there every single day the Dez camps fed them for their service so they provided lunch to them and just cared for them on the rainy day we were all borderline hypothermia brought us in warmed us up F us food before you had to go finish because it had to be done before the next phase and um Logan is an amazing young man but it's only because of his parents who have really instilled those characteristics in him and supported him a 100% of the way so thank you parents for for raising man that is worthy of being able to receive such an honor Scout so thank you so with that it is time for C of the month right um the kids are enjoying the area already and I know Mr Ben's wife was honored that he would do something so special in his memory so she's looking forward to coming out see thank you and I just want to say the building built in 1983 1983 is not how many of you are with me on that and then in the back before you walk out if you could take one or two and kind of give them to friends and the community for our showcase next week um put them on your cars tape them all around all right if we could ask our amazing Quil of the month students to come up and then we're going to line You Up preschool schol all the way through middle school and bring your certificates with you parents please do not hesitate to come up take video recordings pictures of them and then make sure to head to the back table so you can pick out the Shir size for them after this all right our first student [Music] is so Kevin is in preschool and Dr Felicia Robinson wrote Kevin is always willing to help his peers and teachers and is patient with others he has a happy and outgoing disposition he works diligently to complete Exel in clever Kevin is an excellent student and we're excited that he's part of Continental preschool congratulations is Mrs tesso says Bernie's always helping her friends out in any situation Bernie is a hard worker and tries everything kindergarten kindergarten throws at her she's grown tremendously and is excellent I'm so proud of her congratulations Mrs tesso Tatiana Mrs Salsberry writes Tatiana is one of the sweetest most kind girls in our class she always has a smile on her face and her heart is made of gold Tatiana goes above and beyond the expectations in the classroom there have been countless times where Tatiana will go out of her way to help others she's very motivated kindergartner and a kind human in every way I'm happy that I get to be your teacher and watch you grow and learn this year I'm sooud congratul Mrs Etta writes Priscilla is such a wonderful student she comes to school prepared she follows the classroom rules as well as the school rules she helps others when needed she puts up after herself as well as others and makes sure the classroom's nice and TI she comes to class every day ready to take on any challenge Priscilla is a determined and hardworking young lady she's a pleasure to have in class congratulations Rodriguez writes Jana is a superstar first grade student we're so glad to have her in our class she's kind and friendly to all students and staff Jana has a lovely personality and takes time to help others she uses all School equipment in classroom supplies appropriately she's responsible because she works hard follows directions finishes her work on time and comes to school every day ready to learn with a smile keep up the amazing job Jan congratulations my name [Music] is Miss Manish writes Ramses is Cult of the month for December he's filled with happiness and a desire to learn his kindness comes through his smile and his ability to make others smile in laugh in the classroom he's responsible for himself his actions and his school work keep on Shining ranis congratulations [Music] all right Miss Mills right Marco is such a sweet young man he's always working hard to make sure that he gets good grades he's kind to me and all the students in our classroom Marco brings his homework in and makees sure to get all of his homeor all of his work done Marco is a star student congratulations Mrs Nolan writes boo demonstrates being friendly every day and is always considerate to others he goes above and beyond to be kind to his classmates I look forward to seeing pa smile and happy self every day in class congratulations right Mrs Adams writes Eva is an important member of our classroom community she always has a smile on her face I can count on you how to treat your classmates with respect she's fun a good example and a hard worker these are all important attributes that will help EV be successful in all your future goals keep working hard my name is and this Rustin this comes from all Middle School teachers Rustin always follows school rules he also takes pride in our campus he can often be seen picking up a piece of trash and throwing it away if he walks by it Rustin is highly respected by his parents and teachers as well he always does the right thing and this rubs off on those around him we Middle School teachers will surely miss him next year as he makes the entire oldd School building a better place congratulations congratulations to all of you amazing parents have all our Cults come up here for a picture and then if they can remain here while we do our Golden Horseshoe awards for okay so parents if you want to come closer take pictures of the whole group [Music] count of three say Co one two three and stay there you're help us do something so every month just like a lot of places have Employee of the Month here at Continental School we have the Golden Horseshoe award um a couple years ago we the admin pick that but recently this year um it's nominated by their peers so the teachers all decide and the staff members um from bus drivers custodians playground monitors teachers everyone um fcks in to decide to our people are and so what we're going to give you is not necessar our word is Administration but whether PE think about the two employees that were selected to be the Golden Horseshoe Award winners this month and our first is Mrs Jenna Ras and your colleagues right and said these are their messages to you last year Mrs Jenna roas took on a new role in accounts pable and has been so wonderful to work with we miss having her smiling face in the front office but it's been great to see her in the business office so these are different all put together anytime that we have questions or need some assistance Mrs roas is always willing to help and does it with such kindness she's also been one of the DC sponsors for the past two years and has done an amazing job Mrs Ras helps keep everyone organized and is always helpful with a smile she's Beyond helpful with anything that is needed she's kind and always has a smile on her face she's always willing to help whenever and wherever she's needed she's made working with the business office easy thank you Mrs roas for being awesome and thank you Jenna for always being such a great help and wonderful coworker and our next one is that was nominated recipient is Mrs Megan petta and your colleagues our colleagues right Mrs Megan geta is always kind to everyone she's patient and loving with all the students and works well with them she shows compassion is very helpful and is always trying to learn new things last year Mrs hieta really jumped right into teaching first grade her kiddos were so excited to learn and this year her class is just as happy and excited Mrs hia shows so much kindness and patience to her students she greets them and other staff members with a smile every day Mrs reliable helpful and kind even Under Pressure she always smiles always has High Spirits and has the patience of an Angel we're so very lucky to have Mrs hia on our C team before our final picture so don't go away um this month is national board recognition um month and um the Puma County superintendent's office is going to be um getting a proclamation passed and adopted that says they are schard recognition month urges all citizens to join us in recognizing the dedication and hard work of local Schoolboard members and in working with them to mold an education system that meets the needs of both today's and tomorrow's students so I would like our governing board members to please come on up and bring your little goodies for the month your appreciation gift for picture that we'll put on our website so thank you can we give them round of and just so you know boys and boys and girls and parents our governing board members are elected officials and they do not get paid to come every month and to care about our school and the decisions that we make and to support all of our students and staff so thank you all very very much and we'll get a group kids the kids and the staff so this going to go on our website okay smile pretty ready everybody say Colts col all right thank you very very much C well with that thank you all for coming come back and visit again you're welcome to stay see how the board runs not we'll see you next time so with that we'll take two [Music] [Laughter] minutes [Applause] s later ask me one more time [Music] the Drew are you still with us so with that we move on to item 10 the consent agenda which is a motion item you all know do we have a motion on agenda I'll make a motion to Matthew no we just we did a whole agenda in general to approve the consider sorry I make a motion so just so you know what we've done in the past we you can ask to adjust the agenda if you wanted let just say item a hold out to be [Music] own now we can discuss all the that's why I waited any discussion no no discussion so yes yes Mr MCG Mr and I'm a [Music] yes and that takes us to new business which uh right which takes us to the exciting District Financial well as we all know there's nothing more exciting than addition financial report [Music] um as always it's within your your packets if you have any questions I'd be more than happy to answer anything that you may have on the district Finance report it is blurry here don't so this is a motion item yes I move to approve the district financial report I'll second any discussion we kind of discuss that before discussion M yes Mrs amaras yes Mr mcgan yes Mr a yes and I think that's the end of the voting today next is our um our events see we're pretty full between here and the end of February so one thing I'd like to point out is we are planning our annual this would be our third annual 2024 new um New Year staff kickoff in our asium if you know of any great public motivational speakers that can come speak to our teachers and our staff for 10 to 15 minutes um please let us know we did have some leads and we just had to um what we say like denials they could make the DAT but um if we don't have a motivational speaker then it looks like my leadership team we're going to be doing an awesome skit to motivate parents I mean and our staff so um just if you have any leads on anybody that you feel would be a good person we're really just looking at someone that can just um cheer on our teachers for the new year to stay true to our goals to our plans and to execute so that we can have a good second semester in 2024 so parents I see my um our wonderful parent advisory parents here so if you have any leads please give us a call so we can see who we can get to come on over okay and um there's just a lot of events that are happening we have our honors assemblies on January 26th on Friday so um we're hoping that parents will be here as well to recognize our students and board members please if you time to attend let us know as [Music] well and with that that uh item 13 any discussion and start down with huh item have Awards of wisdom pass great job Mr President thanks for thecage um I think they left or they're Ming around outside um I wanted to thank for the the Rangers that visit us today I believe we're going to see them on a regular basis it doesn't mean we have a heightened sense of security um but they approached us and asked if they could attend and help you know do their Ranger thing and I think it's a great thing I think so too you know luckily we've been lucky and haven't had any of the shenanigans that some of the other local school districts have because I know back then I tried to hire the sheriff department to come and they didn't have anybody available to one send on their dollar two on our dollar you're just in time we just talking about you we're thinking our eras undera Rangers so thank you thank you this one of our favorite duties all right okay all right with that we have a little paperwork guys soon are you all parent advisory I know a couple of [Music] you parents at this time we do we we adjourn for them to sign papers but n is going to give you a little form to sign okay so that when Title One audits come around we have your signature and I know that we also were talking about trying to get members from our parent advisory to help um and be a part of our ADV uh override Committee in discussing our our override that we want to put on the November okay so I'll send out an email with more information on that and if you want any info about doing that um rth and I've been on it years we're not allowed to what sign check sign a check do one for each check can't believe they still use these old forms last last the boys how many we didn't somebody come thank you have a good night thank you appreciate it [Music] we supposed to save yes thank you my contri with that we areed at quarter two she

a new member we I figur we could just go around and briefly introduce ourselves and yeah say hi so want start with me or start let's let's start with you well let's start with you guys and then I'll go through my little my nose all right uh so I'm James Diaz uh the assistant principal of Gateway School and uh I'm the committee chair for this particular committee GNA go this way this way let's go this way I'll go I'm Megan Brin oh sorry I'm Megan br I am the e8th grade math teacher at William T Mack uh my name is Danny Lopez I am a middle school social studies teacher at kateway I Ames and I go to monist sorry what was your name Adam V Adam okay I'm Adrian aaka I'm the principal at monista I'm Alan hir I'm the um special education coordinator for the district and I'm the vice chair for the committee okay great oh yeah if you wanted to go last so I wasn't trying to steal the mic um no it's okay so there there's two ex officio members of the committee and it's Katie Gibson mlan who's one of our governing board members who's on her way she'll be here any minute and then me Jay man who's the superintendent for the district great thank you oh that's loud um I'm really excited to be here so thank you for asking me to be on this committee Jay um because I think it's super important this work I'm sure everybody feels the same um so I went I've went over um tried to tried to watch all the past uh YouTubes on double time so everybody sounded like a little chipmunk but I tried to get through as much as I could so I could be caught up um look through the policies and the proposed changes that were given and and I also um had the opportunity to speak to a few different people a couple principles a couple teachers teers and some other parents because like I said this is something that I think is really important um so I made a few notes um as far as things to kind of keep in mind as we do this work as I'm sure you guys may have already covered but I figur I just throw it in there so you guys know where I stand um you want to go tell your name just watching yeah and my name so my name's Nicole Marquez and I am a parent over at the kraton Academy I have three students there um first grade fourth grade and sixth grade and we've been there since the school reopened in 2020 um and I helped found the PTO the Craton Academy PTO ran that for a couple years and I'm actually now my next step is I'm G to be running for governing board come November so I'm doing doing stuff it's it's all kind of just you know one not one thing after another but one thing leads to another and so I'm happy that you know it's led me here and my main attention for even starting the PTO I was like well I got a little one I've got nine years at the school what can I do to you know to give back to do something so so here I am um so as far as in regards to um student conduct and discipline policy stuff um things that I wanted to keep in mind um that I think is important and this is based on the feedback I got from people I've spoken with and you know my own thoughts so keeping in mind our audience um this is something that students Kate through eight are going to have to be able to understand as well as the parents and Community because ultimately we get you know parents and staff members you know this is something that is their that they work under as well um so it should be written to um let's see sorry I want to look at my notes and make sure I'm reading it right um so yeah so should be because I I I remember at one of the one of the YouTubes I had heard someone had mentioned mentioned something and maybe I Mis misinterpreted it but that this should be written only like for students um but in my mind it it should be written to outline conduct and Safeguard entitlements for all district people so volunteers teachers you know custodians you know everybody can be affected by student conduct um and then the next thing to keep in mind aside from audience was transparency and consistency ac across all School District or all all of our district schools so from some of the folks I've talked to it's like well it's different here than it is there and why is that so if like a teacher goes from one school to another it could be completely different than what they were accustomed to um or if a student switches schools Etc so um and then um another thing that had been brought up was that some things are not necessarily being reported so I don't know if we'll at some point get the data as far as what some of the conduct and behavior issues have been been um but that you know that perhaps does what's in Synergy and what's been reported might not actually be reflective of what's actually happening um and so I think that's something that I'm not sure how that works with this policy but it I think it it's important that all um teachers and admin are reporting this stuff whether you know but from what I understand it sometimes it might not be due to I don't know Financial issues but um so that's uh you know going falling under transparency and con consistency I think the policy should should make sure that that's clear too for for those who have to report this stuff um the next thing is uh language and word smithing so to me one thing that I um I did some youtubing and you know saw some TED talks and researched what I could and one thing that stuck out was that you know a lot of times School the metaphor used for school is school is a prison and I want to make sure that as we're writing this that we take out any of the language that would be like in relation to prison like whether it has to be like locked up locked down kick out um sorry I should have put more lists of those words but so um so just keeping that in mind and and you know my personal thought I think a great it would be great to view this through the lens of like let's use the metaphor schools are a garden so we're nurturing we're planting we're we're growing um and um also in regards to language and and how we're writing this is make sure it translates to all development levels so it's not so so so if a an eighth grader is reading it they can understand it if a parent is reading it to their kindergartner they can understand it if we've got kids who are special needs or if we've got parents who are special needs it's they can understand it as well um so make sure that it it translates to all development levels also the next thing um again with language and word smithing was I and I'm not sure how this plays in because it it's kind of falls under safety but also that in this policy that it helps ensure that our kids our students and our staff and people that it ensures physical emotional and psychological safety um because you know bullying isn't always physical it can be psychological and that could be really damaging so um I think when regards to conduct that's important to keep in mind all right so I'm about halfway there guys um next thing when we're writing about repercussions so instead of writing in you know we'll be suspended or authorities you know police must be called um writing in as much as we can like interventions referring our kids to resources as opposed to law officials or criminalizing them so for instance if we got a 12-year-old who's coming to school high it's because there's an issue that kid needs help they don't need to be arrested and again like I'm trying to avoid this school to prison pipeline you know unfortunately that's there you go another metaphor um but you know I I think through policy we can we can break that all right um and then also in regards to repercussions how should they play in at each level because a kindergartener you know in an eighth grader there's there's a different level of understanding and if even if they did the same wrong thing it's needs to be you know the there's a different level I think of of repercussions that need to fall into that all right so and then also keeping in mind that you know whatever we do that it is in line in alignment with our District vision and Mission which are you know they're very clear and they're very important and so again our policies need to fall under that so then then the last few things so this is these are more like questions and things to look into further um so um after speaking to one of the principles you know there so as I understand it there's another there or there's other committees working on discipline and behavior okay cool and just you know making sure you know how does our work affect their how do they intersect and keeping in mind I don't know how how that would play out um but that we're not working against each other doing something that eventually they're going to have to change or whatever um student handbooks so that's something that came up um and from from what I had gathered the feedback I had gotten they might not they're not the same across each school um or are well I think that was that was a question let's go through all your question have some thoughts to help share but yeah let let's figure cool yeah and I can maybe share this if you wanted to see the questions so um handbooks are they in alignment with policy how should they differ from policy are they consistent across all district schools and should they be and are they easy for all levels to understand and then my last point was data collecting da data be nice to get a three-year Trend pattern and you know what are some of the common violations and and how do we see that playing out so and that's all thank you for hearing me out on that and if you have any questions or whatever [Music] clarifications just briefly I feel like you kind of gave a little bit of a summary of what we've been doing throughout the year as well too and some of the things that have been on our minds which you'll see uh reflected in some of the conversation that we had today moving forward and um I feel like I don't want to speak for everybody but I feel like the work that we've been doing and we continue to do is very much in alignment with some of the things that you're you're talking about they just kind of I was like oh yeah we did that we did that we did that that kind of thing so it definitely has become a conversation piece um and um if you feel like it's not then definitely please bring it to the group um because uh I feel like that that that's a real important process that goes along with it so I I do want to honor process to make sure that U that she has a chance to go and you're our last person to just introduce yourself and we're doing like a reintroduction thing introduce yourself in your role hi I'm Katie Gibson mlan I'm on the school board and I'm just an ex official member of the committee and so I'm just here to um give advice I don't vote on the committee also here to give non-legal advice advice that's sounding um anything else I just think to follow up with what you were saying to clarify for you and and I have something for the agenda um in terms of the in terms can we okay perfect so we're on number two though the approval of agenda we're moving to number two which is the approval of agenda uh please take a look at the agenda and uh this is an action item so if you have a motion to approve or modify the agenda um as presented please make sure that you do so I'd like to um yeah that's one we're on G to be on today um I'd like to actually modify the agenda if possible and wanted to just add I I think maybe five or 10 minutes um to talk about the like interdependence of the four committees and just kind of an update slash thought that we wanted to like bring to you all um so just wanted to see if we could kind of table about 10 minutes earlier to add just like let's talk about the different committies so I believe that is covered in agenda item number four if you look down towards the bottom there yep I just am saying I I we haven't actually talked about the other committees before and so like I just want to say can we make sure that that happens so that's fine if it's in four but I do have something for that part when we get there are you okay with the being an agenda item four because this is a an approval or to modify that's fine if we want to leave it there okay uh anyone else want to modify the agenda um yeah I'd like to move item five U to occur before item four so we don't accidentally run out of time to schedule our future meetings because otherwise we have no future meetings I what's do can I get a second get a second or do I just go ahead yes well well are there any is anybody else want oh well that's just part and then you would approve the agenda as as amended so um I move that the uh committee approve the agenda with um the amendment of moving item five to occur before item four I second all those in favor motion passes so we're going to be moving item number five to before four to before four basically we talk uh next agenda item is a call to the audience it's a procedural item to uh go and see uh if there are public comments or anything that we need to be aware of okay com do we need to give him a mic just my name is Beth Strano from TCA um just want to add the comment that as a parent um definitely want to hear how policies are being set based around databased discipline policies that are uh Equitable my name is astrono I'm daughter of besto I go to TCA I'm an eighth grader I want to address that um certain teachers don't follow the procedures as other teachers do and it's very uncommon to see like every teacher following the same procedure so it's like not set in like a rule book okay okay uh moving on to uh the what is now the meeting schedule schedule um I in the past uh when we scheduled meetings uh we tried to go for at least uh one a month and I'm um curious also what other things that we need to take into consideration um things and I'm I'm mostly concerned about uh uh things that are related I'm assuming at some point we have to give some sort of presentation or something to the board so uh those are things that I'm thinking of uh as that is kind of flowing in your mind um I have a group scheduling thing it's a I I was going to share it with people to go and schedule your meetings it's sort of like a group scheduler Alla doodle but I think it's a lot more easier to use so uh if it's just I believe we were like at every other week at a certain point just because I think we had discussed like the work is not going to get done if we're only meeting once a month so you would say let's try for TW twice I would I would support doing it on the off weeks of the board meetings so if the board meeting is on week one of a month we do this on week two right so that we do twice a month yeah and I think that's what we were shooting for just at the end or the last end part it was just because of the holidays that we weren't meeting every other week but there was a point where we were meeting every other week okay are we find and again I'm not a me member of the committee I'm just putting that out there given what we're what y'all are tasked with and what I'm it's already January 16th you know there's some time we got to work with here so should do we need a group scheduler then or we just like saying know keep the same Tuesday I think I think we know it's um I think the two weeks is fine the group scheduler might be helpful though just because we there were times where it was like oh this Tuesday won't work for me and I can do five but this person can't do it till 5:30 that week instead of Tuesday yeah so I think we do need that but I think the parameter we definitely agreed on is twice twice a month basically okay so if you wanted to use I don't know if the Scher works for that I will say in my experience organizing things like this I think it is easier to set a set consistent time that allows people for in the future to sort of plan around it like if I'm making a doctor's appointment I know in six weeks on Tuesday at five o'clock I'm going to be busy rather than if we're using a group scheduler we're gonna have to probably schedule it on the fly every two weeks which is going to be this is h a group scheduler that goes out to May yeah but people won't know their availability so unless we have the same consistent time meeting people when when scheduling other things out to may they might not know win like they have the same control over their stuff right I think maybe J you correct me if I'm wrong and you correct me if I'm wrong what I'm hearing um from you Mr Diaz is that um that this scheduler you're going to send it out and then you would maybe set all of the meetings out at once once you get all the information gaed mrz I'm hearing maybe you were thinking it would get set like as we go that's what I was thinking I think um James's way makes much more sense but I still think just picking a set time and like I don't know I'm doing a May so I'm gonna say whatever day in May is fine right I know in May it's Tuesday that means next week so I to interrupt I'm just going to interrupt sorry I think what if we did this what if we do like the every two and you do in the schedule but then moving forward we do continue to keep the approval of the schedule and then everybody will just need to confirm that like the next two meetings are available to do um I I'll speak just for myself um I don't actually have a lot of control over my calendar in terms of like sometimes things just come up that I have that I have to move forward to so if we kind of give ourselves that like we're going to consistently do this but if there's like another District thing or something that comes up that way we at least make sure that we have quorum if things come up for people that work you're wanting like flexibility as we go just do your two weeks and then let's con still confirm at each meeting that the next two meetings that have been planned we're going to have enough people come to yeah yeah I am writing down for you Mr Diaz it sounds like the group scheduler is not necessary 16 April 16th right right had some that on Thursday do we want to stick with the same uh like every Tuesday that is not a board meeting day for right now yeah and then is five still work for everybody so um just I'm putting wrenches in it but like February 13th um our school has our AP meetings so like that probably one where I would need to stay for our site our site night family night so we would just need to like I I think no matter what we're gonna have to check each time that we meet if the next one's going to work and if we have to adjust but I think Tuesdays every other at five should work just to be clear Jay we had there had been when we created this did we say May 7th the First Ward meeting in May to do the presentation there's a prior 11th is the community council then there's a board meeting on the 16th then we would have time to meet then y'all would have time to meet again before the presentation to the board so okay so and then May 7th is this presentation okay so I just wrote all these down for you Mr Diaz they're all the board meeting dates yep so that no there a problem yeah Noe that's good so I'm guessing off the top of my head here that we're scheduling through February and then just letting it play out well we're in the conversation I mean we could do it the way we could do it right now the way Brian did it before was just kind of we just ran through it and scheduled them all out and with him we did it through the end of the year or through this date y so we could just do it through because it's not that many dates that we'll have to set really kind of look at it like for instance the 30th works for me the 13th though I have that site thing so I don't know where everybody else's schedule is but could Thursday work for people if not I mean I don't have to be there as long as we have Quorum but um does the 30th work for everybody in this room yes yes that work for Adam okay I mean the only thing is is like we're literally getting back from a trip that day so that works for me you are I will not be yeah I'm getting back on the 30th so yeah I mean that's the date that the plane ticket was purchased right Oh I thought that was when everybody was coming back cool maybe I'm just going to relax um I'm not going to be upset about it all right well I can just come here from my house we'll see how upset my husband is about it um after being alone with the children for 5 days um okay so the 30th works for everyone I may or may not be here all right so then you said you have a conflict on the 13th yeah does anyone else have a conflict with the 13th is anyone available on is everyone available on the 15th that week no I have an after school program I help out with so I guess I guess if we did five yeah I'd be available at five on the 15th yeah does that work for everybody okay all right so the 30th and then the 15th of February the 20 February 27th comes next and I'm available 27th does that not work for anyone I prefer not cuz I have a meeting that day from 4:00 to 5:30 M the 29th I could do the 29th it's a leap here Anybody Everybody available on the 29th I am available on the 29th same okay do we need to schedule more than three meetings out let's just keep going all right we're almost there all right March 12th that's the weird thing right because we have a meeting yes well that's spring break when is your all spring break that was the next question the week of the 12 the okay so we couldn't we're not going to meet that week so then and then there's a board meeting the 5th and then the 26th so we could meet the week of the 18th so the 19th does that work for everybody I can do the 19th yep sweet and then April 2nd nope I gotta do Thursday that week April 4th does that work for everybody yep yes okay and then the following week on the 11th is the community Council if everyone wants to make note of that where we would be presenting you all would be you all will be presenting your recommendations initial recommendations at the community council Thursday April 11th okay okay so then the board has a meeting on the 16th but you're not you wouldn't be presenting anything on the 16th you would be meeting then sometime between April 11th and the board meeting on the 7th whether one or two times you need need to meet depending on so let's call it the 23rd okay so 23rd is everyone available on the 23rd of April yep and then you can determine on the 23rd If you still have additional work to do the following week before you present so at least on the 7th you know is the presentation date to the board meeting at on the 7th could we placehold um the 25th maybe just because presentation wise it' probably hard to come back a week later but if we could have two meetings on there like the 23rd and the 25th there's no meeting here oh okay oh there is oh I have it on the 30th is the meeting it's on the seventh oh is that wrong okay yeah I always yeah I would wish I could I would prefer the 30th yeah I think that' be better to have once a week instead of twice in a week okay in between okay so 23rd and the 30th and then the board meetings on the 7th and the 30th should be optional pending work needed yes okay done yay and then we we were presenting the seventh so you said change that so just to recap we have January 30th February 15th February 29th March 19th April 4th April 23rd and April 30th do that sound right and really if you look at this the work days are only one two three four five meetings left of actual work so keep that in mind when we're having these like when we're on uh agenda item number five down what number five okay but also why it's more important that we have this Google Drive set up in between meetings now so thank you again okay thank you all right uh so that is the meeting schedule then we're moving on to the next thing which is the item number what the next item which is the discussion on policies and specifically the part that Adriana talked about with is to discuss the plan for collaboration and sharing with other disciplined CSD committees too I don't know if you guys want to start with that first or if you want to start with the policies first we were kind of partway through um I believe jir um but we can start with the first part if you would prefer to do that um I think we should do committee before talk anything about policy agreed I can talk about meet and confer if someone else unless someone else wants to go first I guess before we spend a ton of time on that and eat away at the actual policy time I just want to make sure that like not like everything we're doing I understand understand things are going to in like interplay with each other and like whatever ends up being proposed and adopted by the board then those the other committees are going to have to then change accordingly right and so while you may be doing work and trying to fill each other in as we go there's no way to guarantee what's going to be adopted by the board like you could present something and the board would adopt 75% of it right like so I'm just trying to make sure everybody is aware of that possibility right not saying because I'm only one vote right I can try the best I can um and I'm sure that they'll respect everything but all I'm saying is is like there's only so much planning we can do and try to like communicate with the other committees because at the end of the day the variable is what the board adopts from this committee is going to control what all the other committees do at the end of the day I was I was just going to explain the the limits I guess of me confer and like what that was so people everyw sorry really quick can I clarify I think because I think think the mean confer and like what that role is that might be better for the end when I was talking about the Committees it's very specific to like the committee impact to this meeting so if the meeting confer is like a general overview of me confer maybe we do that at the end unless so me meet confer is talking about Behavior policy tomorrow and so meet and confer is going to result in a negotiated agreement between the union and the board so whatever we agree on should become board policy so it won't conflict with an existing board policy so that's my whole thing is that whatever we do here me and confer might add to in some way shape or form but it will not um disrupt or otherwise be inconsistent with whatever we do here vote going to be for the meeting with the board typically it's um either the second meeting of February first meeting of March I I just have a question uh my understanding with the collaboration with other committees to inform our work was the discipline one for the APS and then there was an internal one just to kind of inform our work I wasn't thinking that and I don't know but I wasn't thinking that this committee would inform meet and confer no what I'm saying is that meet and confer has nothing to inform like we should not consider like that's what because people have asked me a bunch of times is how's me confer goingon to affect this thing and what I'm saying is what I'm saying is it won't okay gotcha yeah and I know I was curious because like I said after some conversations finding out there is a committee working on and what it seems like is like specifically like if you you know student does A and B then this is what's going to happen um so yeah and so I just wasn't sure I just like to know okay what are the ones working on it and what are they tasked with compared to what we're tasked with yeah and I think it kind of goes back to the question that you had asked earlier about um I think that's okay um about what like the different roles are and how the governing board policy um so there there are like three committees there's the APS and I I'm G to give you like my estimation and you guys jump in assistant principles so the assistant principles they currently are tasked with working to find out like um like kind of like the nitty-gritty of like what we've been what you had mentioned it was like a violation and immediate consequence they're working on like the procedures of like how like what the range would be and like the consistency would be for the group our group is kind of doing like the big domains of things and so a lot of the stuff you said like James said we have in here like we talk about emotional safety and we're working to build that um the other thing that we were that that I was going to bring up is um we have talked about restorative practices and like interventions like you were saying and so we had talked in our leadership council meeting about possibly seeing if the two committees that are working on um Behavior I don't know what their titles are um it's the behavor and support committee and then there's the Equity Group too so that we have like an equity team that's like supporting behaviors through like those types of practices and then the behavior interventionist style team and so like that work could live with them and then just to kind of piggyback off of that is essentially even though those are committees that are meeting that are made up of people who are teachers and staff that work in this District those are tasks that are delegated from Jay so Jay is where the buck stops right and so he's the one who's supposed to be essentially approving whatever those committees develop and okaying where they go at the same time our board has just adopted student outcomes focused governance and part of our guard rails are that we expect Jay when he does that is getting voices from as many people as he can and so if that committee is only made up of teachers and staff he's also run these proposed uh changes by like getting some feedback from students students getting feedback from parents and family and Community even if we've done that at the policy level we're still expecting that as a board to happen at this level when regulations and other um internal like procedures are developed so that there aren't things happening that feel like they're happening behind closed doors or that there's no transparency when it comes down to like the everyday interactions or the everyday um interpretations of what they believe the policy looks like in real life right those teams sorry those teams are aware of the work of this committee and they're also aware that whatever they do will be affected by the outcomes from this committee the it may sound like we're doing a lot of things in a redundancy but the reason the rationale behind it is and it creates some some friction and some challenges but the other option would be to wait till this committee did its work and then in August we could go ahead and start on working on trying to solve some of these other problems and for our classroom teachers I don't think you want us to take sort of that slow train methodology to try to get Solutions rolled out to support what's happening in the classroom so what this allows is for some of these solutions to be developed while the policies are being redeveloped and then anything that's pulled together from those teams will then have to be vetted against the final policy recommend commendations to make certain that they're in alignment and it's my understanding we have a lot of staff that works over the summer as well so I mean it's not if they're not ready to roll in May with our recommendations they still have two three months before school begins to correct adjustments that'll give them time to make those adjustments so my thought with the timeline that I when I propose this committee was to try to get us to a point where it gives the summer to try to do a lot of development yeah but th those teams also need to do things like visit other districts that have Solutions in place and during the summer they can't do that so we wanted to make sure the pre-work was out of the way during the course of the school year while those things are available yeah so long story short I just wanted to tell you all that it was like brought up that the aps have made some progress in their discipline I'm G to call it a matrix I'm not sure what we'd actually call it but the like here's here's what a kid did here's the range of like disciplinary consequences and then um my plan is to um bring up to the two committees that I that I'm also on if we could maybe consider start putting together like the restorative practices so that we also had kind of like a menu of options for like what we could do that would be more intervention based restorative based um for the for the admin or teachers depending on where it goes in that venue so that was just that was my only update for everybody I I so I'm just processing and thinking out loud I'm I I don't know if this is the right approach but I I part of me feels like this committee should just go through with its work and complete what we're doing and um because I I the other committees will pick up what we've recommended and further it according to their own so I guess in my mind I'm I'm wondering if maybe it's not necessary to collaborate I mean because in my mind I'm thinking to myself it's like well okay if there if there's a sharing of information because at first that's what I was thinking I was like let's just share information so we can see uh what the other committees are working on but I wonder if that would um unnecessarily influence the goals that we have for ourselves um rather than inform you know what I mean yeah and I don't I'm not saying one is right over the other I just um I'm to wonder whether or not that's a necessary thing to do so those are just my thoughts I like how I liked how Jay you summarized it I think that's helpful for me it's that here our updates or our sharing of information is the project they're going to take on that they feel comfortable knowing we'll still meet like what we're doing and then yeah we just do what we're doing and then we can make moderate adjustments so they'll be starting at 50% finished as opposed to 0% finished once we're done with our work so yeah I mean the only thing I can think of that would be an unintended consequence would be if one of these committees is 80% done with their work and then they see the stuff that we have and then oh crap now we got to start over and shift it or change it or dump it all together oh it just sounds like we need to develop policy faster yeah and I think it's important like especially if we are leaning towards like you know for instance like breaking the prison the the school to prison pipeline changing those metaphors like letting them know like okay well if you're coming at it with you know so and so if a student does this and this and this we're going to call the police and then maybe let them know like okay maybe that's not the direction we want to go um and just so so they can keep a mind when they're working on consequences that were um that were not that that were trying to avoid criminalization of our students and so that whatever consequences there are as much as possible unless there's a a law that says we must call the police that we don't call the police you know because do we want us you know have a 12-year-old go off to you know end up in juvie and out of school and all of a you know no that's so I think maybe just making sure that they're aware when they're writing their consequences in that it's intervention resources um more education or whatever needs to be and avoiding the criminalization it's always a bonus when we're all on the same page but I can tell you that's definitely where everybody is headed full transparency for you though just so that you just so you know like um there is a little bit of legality that comes into play no matter what and so our team prior for then prior to you joining has spoken about like um the kind of like checks that we need to do so I can give you like very simple examples if there is a certain length to the blade we're legally required to report it to the police so that would be something that we can't really pull out of policy and um because parents should know not necessarily or but like I oh sorry I was like it just has to be a knife design for lethal use let me talk for what ours is I'm saying what the law is I we have like a requirement to report certain things and I don't think that and whether it's in policy or not just know that like that is going to be it's GNA happen anyways I do you know what I'm saying whether it's in policy or not but I think that where I come in and I try to to help bridge this Gap is realizing that that even that right where you just saw that is like I'm always going to have the retor given what I do for a living that unless it's like there's always going to be gray area even if it seems black and white right and that leaves room even when it's scary in a mandatory reporting situation you think that your professional license online to just stop and like reflect before you get there to think is this meaning at all the criteria I want it to me to make this call because of how serious this is going to implicate things for a child right and the philosophical component that we've been trying to put into place is when we're in those situations and we're dealing with those gray areas working to air on the side of what's in the best interest of the child so um so I know there's there's often conversations but part of the reason there's ranges in The Matrix is to to allow for that flexibility to eror on the side of the child's best interest so I I I feel like that's a complicated issue too right I mean I'm not I'm not saying there shouldn't be flexibility but I think about like what happened not too long ago um with that first grade student that shot a teacher as well and uh I mean that's an extreme situation but I I I I worry about perception with stuff like that too I do feel that there needs to be options and there needs to be uh sorry I was thinking I'm not chuckling at you I was just thinking add wise I hope you don't think I was laughing no I I I just think it's a complicated thing right because to me safety also includes the teacher in the classroom not just to be clear like a firearm is really hard to like unless it's you're going to be call the cops that's a mandatory report there's no way for us to get around it okay if somebody's shooting somebody you're we're going to have to call the cops my was it because it is gray just know that I don't think the conversation is like anything remotely legal we just like throw out wholesale we'll have to kind of talk a little bit more about even like each portion that comes up I would also add that's the part of the importance of having these meetings be public they're streamed we can see our conversations in my personal life people are like well why don't they call the cops on this kid I I go okay how would the police solve this problem and there uh I'm not really sure and so I think that's that's a useful conversation to have both here and also with people that have those questions I think perception is a matter of Education secondly can we I think we need to move look at policy yeah it's we're at 40 we're we're at 50 but I was like 45 and 45 from what we talked about last time um do you guys want me to just pull up I renamed it um so it's should the one that we're working on now is let me make sure I'm on the right one committee draft committee draft one it's the J ey edits um and then we next to M handy dandy note thing I we on page three just get out of these personal things first um hopefully everyone inserting page numbers thank you so the way the way that we did this last time was that people had a moment to read through the document um add comments and then we went through people's comments and then we went one by one silence is compliance if you have an issue with something you need to speak up um and so I think do we want to take five to read through this so that would be Pages three through six three through yeah Pages three through six make any comments as needed to add on to what is already here and then we can move through the comments in about five minutes we already I'm a different yeah that's fine okay so just real quick I just want to make sure I'm understanding it so if it's something that's a like highlighted or in a different color that's someone's proposed amendment well we've been using the comment part take a so it's not it's not necessarily highlighted it's just a comment to the right anything above next meeting begins below on page three which is at the top of page was already decided last but you obviously at a later date at all right so right now we're coloring was initially this was my own personal one and so I color coded so I knew what I added so you can just ignore that are purple that was my words missing is it possible to make your um this like do the full screen so that they can see it just a little better on if you just hit the green I think oh there you go yeah it's a little bit bigger hard to see I can just make it bigger too on here for me I always just leave it like right at so there better hope Nicole are you familiar with the Google features and terms of like how to add the comments and things like that okay yeah she puts some at the beginning which is why I I started um like yeah you were doing the last meeting was trying to do it that's right and then I got two mixed on my phone my laptop kids like stop ruin the whole totally forgot about that what the [Music] e like one more minute that's everybody I have a timer going oh perfect thank you how how well how good was my time my time binding uh one minute 35 not not too shabby for me that's a win that's the win in my in my ability to tell time do time I'm not great with [Music] time and the answer is if anyone's wondering as well in case you're wondering if there's any reason to have some lar tax dollars on that you [Music] know sh that's five minutes do anybody need more time pull says J tell you what patreon yes how much more time do you think you need to call oh sorry how much you need I'm cool I just want a number [Music] and it might be helpful yeah just to kind of see how the conversation goes because there's some edits that might be throwing you off right okay whoops so sorry guys here's the work so uh one of the things that look at my for you we'll look later um so that one paragraph that okay so the very first paragraph I know Nicole you put some um like words to change and I think corrective and disciplinary I'm I'm open to that change the word Progressive I do I do think means something slightly different than like because when you put just you're talking about like justice right like it's a it's a fair like a fairness to it yeah and I think one [Music] one one thing that kind of helps me visualize just just versus fair so imagine if there's like three people standing there's little pony wall and they're trying to watch a baseball game the little ones can't see so it's fairness is they all have the same step stol just is where you know they have the one that's equivalent to the height they need to see if that makes sense no that does that actually and so and I think you know when I think of progressive like I mean I consider myself a staunch Progressive but so I think of it in like the political terms and as far as like like to me like if you go back to progressivism they wanted to get rid of corruption from government so like I'm cool with that but I'm not sure maybe I'm not feeling the same can I sh can I share the jargon words with you and just see if we fit so what you described as like the just example um in terms of like how it's been used at school it's Equitable that so when we said Equitable we meant like what it might be different but it's like appropriate to like the needs of everybody there the progressive and I don't think I added this term but I think that this was one that I I was pushing for um when the assistant principles are disciplining students um well actually just everybody it's a progressive discipline so in putting it there we're just saying that there would be like kind of a logical sequence into which kids were getting their punishments it won't be like a well today I feel like jumping when I explain it to kids I talk about like a staircase so we're not going to jump three steps just because we feel like it you have the right to the first step and the right to the next step and as you build on there the consequences will get bigger so that's what we mean by that got it what do you think I heard you say yeah I was gonna say a great example of progressive discipline is like if there's a kid that in the entire school year punches one person in the face one time they probably going to receive a different set of consequences than the kid who punches someone in the face every single day at 8:00 on the dot you know on the 10th time right the discipline progresses so that's kind of what we mean by that so that's my only concern about taking that part out right yeah and again just going back to you know just the the way some people might read is see Progressive oh left leaning like just taking it there and some like I wonder if there's word that means the same but well I was so what I'll say and and also my AR arent for keeping the word discipline in here is I think it's important that we're very clear because this is a really important paragraph This is saying this is what's going to happen if your kid violates one of these standards of conduct um and the word discipline I think is very clear in its meaning it means that there's going to be some kind of consequence and likely a negative consequence corrective could mean hey you know Billy don't do that right that's not necessarily disciplinary um and Progressive discipline is something that is easily googleable there's trainings on Progressive discipline from like a employee standpoint because when employees um are punished at work for something or um get disciplined at work for something there's you also have a right to Progressive discipline um so it's not I show up for work late one time I'm fired it's you are given a pink slip and a warning and then you know eventually whatever um I think corrective discipline and the other language that we used is very understandable even though there might be some misconceptions but if I Google Progressive discipline what comes up is not progressivism what comes up is know your rights this is what Progressive discipline is right yeah and again taking it back to to the word smithing in our audience like okay if is a parent going to you know fully understand yeah so the second paragraph that's in there they might not want to go Google it the second paragraph that's in there is actually And in regards to the comment you made that is uh in some ways my own personal musings in the conversation we all had because we thought that there is a need for like I think right now we've been calling it a glossery but some sort of addendum or glossery that will Define these terms and so this second paragraph isn't part of policy currently it was kind of like the first attempts for that so I think your concerns about what what do we mean by Progressive we're going to address later on so parents could be like you know if you're Conservative Republican parent and you see Progressive and it does equal democracy Or democrats to you you you'll know that you can look back and see that we're actually talking about nothing to do with politics that term like a glossery we're calling a glossery now I don't know so way to like a reference footnote if you look at the very bottom and you're more than welcome to add the page six I started putting the things that we had said we wanted so like for instance I can just add that um Progressive discipline um I think in policy it would be an exhibit exhibit be say I'll also add Nicole um some of the language we use here there there has to be a balance between policy language and like what I would call reader friendly language because like if I'm a teacher and something happens that I don't believe is in line with this I can file a grievance with the board so if you put oh the discipline has to be just well who decides what's just I can file a grievance the parents can file a grievance just based on a feeling of something being unjust right Progressive is very clear oh you did you got this first step now there's the second step now there the third step Equitable there's argument to be made there but you can demonstrate Equity you can demonstrate proportionality you can demonstrate there's some logic in the consequence it's diff it's difficult to demonstrate like justness or fairness right um yeah thank you so I am gonna I went ahead and just took that random paragraph that I had in there and put at the bottom and just wrote this is an attempt to build the glossery and like what our thoughts write one note well no you're we you're right but is there something so if everybody could I'm sorry if you could scroll all the way down the bottom is there any part in this that you would want to add that we should have for further discussion in terms of all of the um like comments that you brought up like do you want to add is it should we so for instance our definition of Equitable theoretically should cover your definition of just so does it feels like maybe now we need to put like what do we mean by Equitable like add that as part of the gloss terms is there anything else like that that you guys think we should put on here I would put Equitable logical Progressive and um proportionate okay because those are four very important words when it's going to come to grieving discipline issues okay and this it's gonna it's gonna come up a lot I think so I I didn't make the make a com because you were making a comment on the word Progressive I struggle with the word Progressive being a part of policy because it's very easy to get into the mindset of of progressive is this and this and this and this and this and it leaves no real room for for actually Equitable decision making based on a particular circumstance um I don't necessarily think that's always good I mean I think if a person is being heavy-handed I see exactly what you mean but since the word Equitable is in this policy I mean if I was a parent or even teacher I would say well I understand that this my sped student for example that doesn't have a great understanding of these policies you know this is their second offense but that doesn't NE it means that whatever is happening needs to necessarily progress from whatever their first consequence was but it doesn't necessarily mean that they have to follow the exact same steps as everyone else or it doesn't mean that there's a rigidity in the steps that are being followed it just means that a student can't come to school every single day and do something every single day and show up again the next day right right like it that's what the term Progressive ensures is that you don't have kids hanging out for an entire year having a behavior incident every single day because right now that is the case for a lot of students I'm not sure I I I don't want that happening either but I'm not sure that the word Progressive ensures that that's going um a a word maybe that we could use sequential so I just did a syn synonym search for Progressive so sequential at least in the way I'm hearing it that that that could kind of I feel like they're speaking about two different things because if if we're addressing what Daniel is saying sequential would make sense like well if this one thing happened then another thing would happen I'm hearing your concern being more about it it creates like a um in an attempt to allow people to understand that there is in fact a framework that we're going to follow we're not highlighting for people that there's enough gray within the framework that it's not going to be like this is this is this and I'm not quite sure how to resolve Daniel is saying that that that that is exhibited through the word Equitable Allan I'm hearing and I probably would read that so quickly that I wouldn't think of that when I just read the word Equitable that that's what that means so I think what needs to happen is a better like Equitable is there but maybe that needs to be flushed out and explained a little bit more and I because I have the same concern as Alan someone could say that the Arizona criminal sentencing scheme is is agressive and uh it is but that has no room for any kind of like budging from well you're in this step and you can't our definition of progressive here is the same as a three strikes rule yeah I well the thing is is that with our current language any consequence that is given has to be logical Equitable proportionate and Progressive which mean a three strike rule would not be proportionate and would not be Equitable right may be logic I I agree and that's I think those first three words are are important words I just don't Progressive I think as part of policy H to me is saying and therefore you must move to something more like it it gives the the implication that that's a part of the expectation for when I I agree that it does mean that compromise what about a compromise in that because I I feel like we're hearing two truths that I'm like oh like I don't think we can prioritize one over the other but what would it be ful if we created an exhibit I don't know if this is thinking out of the box we created an exhibit that kind of is almost like two miniature case studies of what these things might mean I and that way it would be like here's how all four of these worked for one student and here's how they worked in a different scenario for other students so that you could see like yep it is like I'm thinking like um our self-contained kids right like they they don't have the communication skills oftentimes to to get people people's attention in the way they should so they they do they frankly hit more if you could show like yes this child hit more and we had a family conference and then progressively the next time we had like a social story like additional lessons given to them go I think um I think this is where we're going to start seeing like the conflict between how detailed are we going to get in the policy versus are we going to be able to trust that the intentions of this committee and the board and what's ultimately adopted are understood by Jay and whoever is in that position in the future and that there's consistent training um to where when there is a committee like the aaps who are doing The Matrix they understand that this policy means XYZ not what yeah Allan thinks it is you know what I mean so that's where the issue is going to lie how is this going to be interpreted Jay's here Jay's hearing this Jay's not always going to be here you know 10 years down the road is they a different soup who's like forget that we're going to do what Allan's saying thinks this is you know I'm Allan I I hear what you're saying I think it's really important to have Progressive in there because I think I think discipline does need to be Progressive in our district I think honestly we do have a lot of kids that come come to school every single day for example and are sent to a buddy room every single class and are in in and out of ISS all year and because there's no Progressive discipline it doesn't really ever escalate well actually we do have Progressive discipline already it's already a part of policy we're supposed to be having it well well what I was going to say is that what where I think what what would address is what K's talking about because if I mean if in two years we get a new AP and they get a pat on the back and told go get them tiger here's the policy then yeah they're going to make mistakes and do things like that if the aps are trained in the spirit of the policy and also I think those four words logical Equitable proportional Progressive four grievable words four words that can be used to enforce this policy really well I think that you know that's a really strong com combination of words to where we can um I think you can find a balance in terms of consequences where it's like hey if something is too harsh it's probably not going to be Equitable or proportional right if something is Progressive and we progressed super harsh harshly super quickly it's probably not going to be Equitable or proportional right if there what I would Envision is that it allows you more movement within this Matrix that you speak of rather than this three strikes like done done done and you're done right so like that we can like you said consider mitigating factors we can consider whatever it is the existing factors are for that individual child at the time and like move throughout this this Matrix can I make a suggestion um I wonder if we tap I think that we need to just spend time with those four words because they kind of feel like they're like a Crux for us but I don't think that we've I personally have not had enough brain power and my buddy and I haven't had our team our team practice to kind of talk that through so could we table it for our next meeting and maybe like our call to action for us right now is to just be like on your own separate way Define for yourself what did you think we met with all of that and make sure we're on the same page and there's a common definition because that way everybody kind of has an opportunity and I was going to say I I I really support this language because I feel like those four words have a common definition established in what would like be employment law mostly because around the discipline for employees like Progressive discipline the dis discipline is portional that the discipline is logical those are things that are already standards that are used in Union work primarily to determine if an employee is being disciplined unfairly the only thing that would I think be relatively unknown to people would be Equitable and like what Equity means here um but like again if an employee is late to work right it's not proportional or Progressive to just say oh you're fired and similarly if a student is late to class it's not proportional or Progressive to expel them and I think that there's some there's enough I think there those three words have a very common shared definition in that field already James logical Equitable proportional and Progressive oh and Equitable Progressive and propor proportional okay um something else that just kind of just kind of struck me um one thing that I think needs to be kind of top as well and that that has that I I'm not seeing kind of figured in is like restorative justice like I think before we dive into like the the discipline that the you know your consequences are going to be this like no students will be offered or you know like the resources the restorative actions um so that that is what is gone to first as opposed to straight to the discipline so this is this is my comment here where originally the sentence said in conduction with any disciplinary action students have the right to a restorative experience I asked if we wanted top yep still in the same paragraph um I asked if we want to replace that to will be given a restorative experience okay and Nicole also um it is important to understand like like as a teacher restorative practices on their own do not necessarily work without also an appropriate immediate easily understood Consequence the point of the restored practices is to hopefully make it so longterm the student understands why what they did was not appropriate right what can they do instead of what they did right um you know what are some root causes of those feelings or those behaviors and then the immediate consequence is is for all those kids that know the thing is bad that already understand why they would do that or would not do that they don't really need the restor of experience they need an immediate usually minor consequence to just be incentivized to not do that and then in addition some consequences are important for like for example if a student gets into a big fight they might need to be suspended for a day or two not because that's like G to solve the problem but because they're they can't be in school the next day with everyone being oh we just watched you be fight with this kid right they need to have some time off and so I think it I think depending on what we decide the language here I think restorative like restorative experiences or restorative practices should be accompanying every single corrective or every single disciplinary action right in my opinion but I I I'd like to suggest that we hold off on determining which one we should put because my as I was listening to and just thinking about in practice they have they do have the right to it but not always would it make sense to have restorative practice so it's almost like we kind of need to think about what they're going to be so for instance um if you are like if you this is the struggle we have if you chew gum the first time you're going to get a consequence like you might get like a detention or something but there's really not like a harm to the Community if you're just like chewing the gum but if you're chewing the gum and you're putting it under the table harm to the community is that you've damaged our property you then have the project of like helping clean that up or a research project so I'm worried that if we go straight with the will be given we'll end up trying to create restorative projects for the sake of having a restorative experience and not something that well I think that's the logic of it I think that's really a good example because um that's like a really like clear area where someone is like pushing the line of what's acceptable like you could easily say oh well by like by chewing gum you've like like you have openly said I don't care about the rules you like you've disrespected all the people that have set this thing you've disrespected the maintenance staff that have asked you politely to not chew gum right that's like imagine if you're a maintenance worker you're cleaning gum off the floor and you see kids chewing gum that's the harm to the community and but that would be different like if I stick gum on the carpet my you know how I repair damage to the community might be going cleaning gum off the carpet if I'm just chewing gum it might be an apolog to the maintenance staff right like that would be something I think I think you legitimately could add a reflection piece and some sort of practice to pretty much every single you can you can I don't I I am in full agreement with that I just I worry that it'll become it'll become like for the sake of doing it well this is this is why I brought up when I asked the committee on the last session like hey do we understand that we're obligating a lot of Staff hours and time and training to this and the answer was yes and we should be doing that and so I think we should obligate and put the emphasis on like what will be like the most bang for your buck and I don't know I I just I just worry that like pragmatically if we say for everything that a CH a child's given some sort of corrective thing there will be this when that might not quite make sense and maybe the gum was a bad example but because I think I just think like especially like teachers like every time every time a kid talks out in your room are they going to do a ology so well that's a great that's well that's why I really like that word discipline is because me going hey please don't interrupt me is not discipline right that's a corrective action but like you know for example in my behavior ladder on Middle School the point in which things are documented is when I've send a kid out of my room so like we give them a warning we have a hallway conversation and if they continue the behavior then they get sent out of the room with a reflection sheet and then we have a conversation about it at the door like if it's at the point where there's some kind of documentation like a minor infraction or referral then that's disciplinary and there should be a restorative piece because I I'm really afraid of the the word the student has the right to a restorative action because how many students do we know are going to go I request my my restorative action I request my restorative practice I'm GNA issue my guess I have I have issue with will like I I I I don't but but my and my thought on this is if we're going to say they have a right to something should happen every time then then then it has to happen like it's their right to it it's not like it's not like we get to CH pick and choose when their rights are being honored that is very clearly what even in the wording that's currently there to me it's actually even stronger than the wording you suggested that's fair I just I maybe I just need to individually process I just worry that the resort resort of experiences should always be meaningful and like addressing the harm and I worry that we're going to box it into like you got to check it off the list I think if you are not prepared to put in the effort for one reason or another whether that's personally or there's not enough staff or whatever everything becomes a box checking exercise whether it's I'm I'm gonna I'm gonna push back on that because I don't think it's so much like the effort or the want or desire I just don't know if it's I brought up Staffing yeah I I don't because it's not that for me I it's more of the like truly in practice what experiences will kids get and will they make sense to like have well this is this is a big shift for our district because this is not happening right it like for and especially for lowlevel consequences like a great example is that you know I've been in schools where if I send a kid out for a buddy room they go with the reflection sheet depending on my cooworker depending on because it's not a thing that's been trained anywhere it's just a a practice that people do I might get a reflection sheet back that says oh what did you do I don't know uh what what what what's I don't know nothing happened right um and the conversation I have with them might be okay man come on a minute you were talking or doing this do you promise not to do that and they're like yeah sure and then they come back in that's not a very great restorative P experience but it is one and if there was training and teachers were taught how to do this and guided through and there was some sort of established districtwide system it wouldn't because I agree with you I I agree if all the aps have to on the Fly for every single consequence come up with some it's not just the aps for this right or teacher teachers I am a strong supportive of you are given a discipline system here's the thing the consequence the restorative action here's the classroom managed Behavior here's the office managed behavior and you're right that whatever is classroom managed there needs to be some consideration of what is a disciplinary action versus what is just hey please don't do that or oh make sure you're paying attention make sure you're not interrupting me and maybe that's what I maybe that's just what I need to process to clarify because I just from how I read it and how it was first talked about what I heard was if a kid does something they're going to get an experience and I and I feel like that's going to I don't think that's quite how it has worked in the past right because like they do get the they get their own individual learning like they get a redirect and they get to like do it again or try it again are we going to put a restore on top of that or well this is why I really like that word discipline because I don't think we'd ever describe a redirect as a discipline action being redirected is not disciplinary I tell the kids all the time hey you're not in trouble I'm just telling you to to work right at the point someone's getting sent out of my room though that's disciplinary they're being removed from the clom environment for one reason or another yeah I I think I'm I'm I'm with you and I hear you once they're getting sent to another room I think that that is there is more gravity to it and there's more harm that's occurred so restorative experience makes sense for that here's what I'm going to say I have hesitations I'm comfortable moving on because I don't know if my hesitations are going to suddenly be resolved in the next five minutes and I don't want to take up our time on this I'd like to plant the seed for everybody once we get to like the requirements of a restorative experience are we going to have thresholds for when it's appropriate or when it's not or we going to say tit for tap if it happens this happens I I'm nervous about it but I think we could probably table it how does everyone else feel we can either I mean same thing with the four words we can come back back to it when everyone's had some more time to think about it and try to hash out some easier stuff or we can sit here until we got it solved but I think that is this is a pretty important paragraph for what we're trying to do yeah I mean I I agree it is a super important paragraph um and so I think yeah it's not something that's going to be come up with a solution here in five minutes but let's think about it and let's you know really go look at what is you know do some research what is restorative J as hell is it best applied in this situation and and yeah it does make sense what you're saying like you know if it's a little infraction spit out your gum does there need to be and how do we make it clear that what's what is Our intention and what should that cover yeah yeah um so I guess our next comment if we're all okay moving on and coming back to this I'm trying to encapsulate that in a sentence that can be remembered at a lat need tomorrow we need to we need to revisit this we need to revisit this paragraph to determine a shared meaning of those four words and and how much so then we need to we need we need to determine how we need determine when is a restorative experience obligated at what point and that probably has a lot to do with how we Define a restorative experience yeah when is a restorative experience OB experience because I know two weeks from now yeah I'm going to be like what are we talking about and the only thing I want to say I'm not saying I'm not tring to diminish the conversation it's just there's a lot of there's a lot of stuff the only thing I I will put out there without getting into the going down the rabbit hole of what restorative experiences are I think whatever those are they also need to be logical Equitable proportion yeah um and um Progressive may not quite apply in that situation but but they need to be logical Equitable and proportional to the violation so like even if chewing gum were a violation that required a restorative experience that's much that we're not talking about huge projects it's probably just an apology right and an acknowledgement that I violated the the community rules or expectations at that point anyway something to consider I was trying to I was trying to put that in my head what you guys were talking about and for me I the way I thought of it was like the tier one tier two tier three right a restorative practice or restorative experience however you want to Define it can happen at any of those tiers I would assume and if there's an obligation to that then tier one would be the obligation of the teacher right and then tier two could be a combination of the teacher and administration tier three would be fullon Administration I feel like there's a threshold somewhere embedded within those tiers um because I I I mean I don't want to speak for Adriana but I what what I was processing was just is it is it for the restorative experience is it even necessary to do something like that it may not be it may be just a consequence is necessary and don't do it again right because if you do that for every single thing then it's not going to be a problem but then I heard you talking about that's not really disciplined right that's just a rir but if there's if there's a like that's my thing is if there's a consequence involved a disciplinary action I mean I mean I don't know maybe the consequence is a phone call home the mom but then the restorative thing would just be I'm you know I'm sorry Mister it's not this whole big deal like as a classroom teacher I do a lot of hallway conversations apologies phone calls with parents those can all be if there's proper training and framing those can all be restorative I feel like the confusion is perception right it may be a redirect for you but for a student or a parent that could be disciplined well which is which is why I really dislike the word corrective apologies because a parent would say well this is corrective so it needs to be these four things where it's like hey I'm just giving you a heads up he's not disciplin your kid is still in class nothing has happened they're not being given a punishment I'm just saying hey that this is something that happened today please chat with them right okay so we can uh table this for right now in terms of the thing but I have down when is a restorative experience obligated in the process um we are at 6:30 are we cool doing another half an hour is that something that we're able to do I am able to stay so I'll defer to the group but I can there's no post I the C if I just say 6:30 so [Music] we decided you get to decide can Adam stay a little longer can Adam stay oh yeah go to the bathroom oh I'm sorry side if he used the restroom the bathroom um is it okay how do we feel about the word entitlements versus rights that's the next thing this might be a legal question entitlements makes me think of like benefits and rights you know kind of where at takes me to Federal yeah like Social Security or um where are you looking at the next comment down after the paragraph that we need to come back to so the following basic guidelines of and then Nicole put a comment saying rights or entitlements instead of Rights it's kind of like idea and like education federal law and all that that's where you see a lot of references to so do we feel like it would be unwise to have that word here why am I not seeing exactly it's in the next very beginning of the next paragraph oh there we are okay uh I just saw that as part of just the overall document itself because I mean that's essentially The Heading of the policy rights and responsibilities see I would interpret Ida to be be rights neily but there are entitlements with the grant is an entitle isn't entitling Grant well places to students are entitled because you have rights to the entitlement because of a certain like condition I'm just to me the difference is have to do a like a Judicial philosophy because this document is about right this section is about rights and responsibilities and we talk and right it's you have rights but with those rights come responsibilities and I think that like that's that's just that's just Civics that's just who we are as a society entitlements as well it's just not said explicitly so then we can I think we can move down the list and talk to Nicole about it make sure she's cool with us clearing that next thing is the sentence says the um diminish the legal authority of school officials blah blah blah deal with disruptive students James says suggested replace that with deal with disruptive behaviors and just it was more of a cosmetic word I just sounds less mean-spirited I tell the kids all the time you are not stupid maybe you made a stupid decision or this behavior is not very like respons I appreciate that idea of focusing on behavior and not the person the child it's just a softer word not a softer word do we feel we cool okaying that yeah he's good with it too he's being especially shy I don't know why what's going on today but um I Nicole um two things first thing with entitlements we talked about what an entitlement is and what a right is this policy is student rights and responsibilities and students have a right to certain entitlements and so anything that we would say they're entitled to are things that they would have a right to and so we want to keep the language consistent across the board because when entitlements could I think a lot of people that thinks they think of like Social Security or things like that okay yeah and again I was just looking at like I said in the lens of of avoiding any kind of prison talk or thing that could seem to to fall in that category so and then we changed the word disrup the governing board would deal with disruptive students to disruptive behaviors because it felt mean-spirited the next comment um I highlighted so students have the right to a meaningful academic education and social emotional learning again this I added the social emotional learning this is this is obligating a lot of Staff training Etc is not necessarily in place right now um because there's I mean I think if you looked at our school schedules not many of our schools is going to have social emotional learning blocked out in the day so as the person who wrote the comment I think that that is a big part though of like where we're trying to move towards and so it I think it needs to be included um and in thoughtfulness uh yes we would definitely have to like do like infrastructure wise discuss like where would we implement it but ultimately a lot of social emotional learning can be like integrated into what we have so I feel like we as of right now we can't say like no because our schedule doesn't have it we shouldn't have it so I votes very strongly that we keep it in there and we continue to move towards um all it can be rewarded in such a way so students have a right to a meaningful academic education that um that supports their social emotional well-being or something well social emotional learning is like a pretty like standard ter and it's actually that's under attack right now and it's something that I think the bo would Embrace and want to adopt as the actual language yeah I'm just saying in a way to word it so that people aren't looking at it and saying well you didn't fit that into the schedule or like you didn't your curriculum that's the question is you know I'm if I'm a teacher and a parent comes to me and is like oh well what's where's the social emotional learning and I'm like hey I don't yell at your kid I'm real nice I'm real I'm real gentle I used saw language I redirect proper technically that is education that supports their social emotional wellbeing I'm not sure so it's just um I think the more specific the language is the more actionable it is and how actionable because some things we need to acknowledge there's the sky is not the limit um and so if we want it to be actional this is good actionable language I'm just knowing my colleagues opinions on this and what they would hope the district is doing I think speaking on behalf of them without been asking them would hope that this is something okay that's part of what the equity team is doing um I just put I just made put a note to re to do a little rewarding on that if that might help with yeah we could we could also say a meaningful academic and social emotional education yeah I'm I'm okay with either I'm okay with either just do we want okay do we want if everyone's cool can we just keep the current language then yeah you [Music] good gonna close my notes I don't see any comments on that so I'm moving on um emotional safety okay I I am not against the spirit of this phrase because that's you know but however ever emotional and psychological safety is not something you can guarantee again this is grievable language if I say hey Jimmy I need you to stop throwing pencils at your friend and Jimmy runs home and tells mom and mom goes well you upset my child which jeopardized their emotional safety and therefore I'm going to file a grievance with the board that is something that although not likely to happen it's a pretty big vulnerability in that anyone could pretty much argue that anything is not meeting a student's right to emotional safety because emotions are internal there's no way to objectively determine what someone's emotions are what their psychological well-being is um yes yes this was my first step at emotional and ultimately what I was trying to get at is that the current policy was basically like our buildings will be clean and you won't break bones and I think there's more to a kid and so I am very much open to whatever but that was my attempt to just say that like it's not it's the person who it is and so whatever word we use that would suffice for me and I'm not sure what that wording is either but I do think that there's a a definite set of beh of behaviors that we're dealing with in our schools that do not fall under just physical safety or safe buildings that I think was the intent of dealing with the emotional and or the psychological when we talk about um racial upas and we talk about bullying like a lot of that is psychologically damaging harmful not physically harmful I really like psychological like wellbeing because I mean if I mean I don't don't need to be a psychologist to say being called like a racial slur is harmful to your psychological well-being right I psychological there that's something I was speaking to to a friend a principal like that's something she made very clear especially considering you know there's you know we have so many very different kind of students people from different backgrounds ethnicity these genders and all that and you know buling I like I like psychological yeah yeah and I think also with the psychological you can't necessarily prevent and protect from all harms but with the psychological you can help um try to repair or treat whatever harms have occurred in some way through supports and resources of the district after the fact as much as you're trying to prevent the Harms in the first place the um governing like are guiding like principles or whatnot they do bring up emotional wellbeing I'll be honest I just was like emotional wellbeing and physical safety seem done it I'll just put emotional but like would we feel good with psychological wellbeing yes and physical safety yes because I think psychological most encompasses emotional yes and we have school psychiatrists you know that theoretically could help a kid understand oh is this kids psychological well-being being violated you know well um if we're putting a term if we're putting a term into policy that requires one very highly trained specialized person to be able to Define we're probably missing the mark on writing the policy um but that said um I I I believe that there's enough generalization of psychological wellbeing for most of these behaviors that we're concerned about with i that would be violations I'm not sure that we need to about I think what I'm thinking of is that if there is this disagreement of well I think my child or a student I think my psychical well-being is harmed and you don't I think in the worst case scenario we have a highly trained staff member that would be able to look at a scenario where there's a disagreement and in 99% of scenarios it's GNA be obvious one way or the other right I would hope um yeah so good on psychological next from again sanitary facility students had questions regarding this because Mack has a two student rule for restroom use does right to sanitary facilities override individual School bathroom policies I mean can you explain what a two student rule it's basically so the like Middle School bathroom has two stalls so like from my classroom and there's six classrooms in the middle school so like the policy in the middle school is like two students can be out of my room at a time but I have yeah what I how I explain it to kids because they ask me this all the time I say you have a right to a bathroom you don't have a bath a right to a bathroom right this second right I mean it's like if there is for example the bathrooms are closed for cleaning we're not violating your rights by making you wait 30 minutes I have to wait 30 minutes oh I was thinking sanitary facilities not as in actually referring to the noun but as in the adjective as in the facilities are clean all of the facilities are clean yeah okay well I think that that is just like from a student perspective when they were asking me this I was kind of thinking the same thing they're reading it as like oh I have a right to get up whenever I want can we change that to clean I'm I I think how about safe and sanitary facilities and just kind of yeah let's go to thesaurus.com what Daniel said about the like I think in terms of the question that you're asking to the kids it is a right to a clean bathroom is ultimately what that is saying or a clean School a clean classroom you don't have like for example when I was in school we had roof rats we had mold we had like all kinds of things that were messed up not even just in the bathroom so like that's the issue the roof is falling apart the ceiling tile is falling on your head that's safe and we're talking about user friendly language yeah because I I think between safe buildings and clean facilities I think that encompasses pretty much everything so do we just want to say safe and clean facilities might be outside right facility is a building too though just safe and clean facilities buildings are facilities yep safe and clean facilities sounds good to me because facilities can also be sport yeah Facilities Management right they do it all wellbe physical I'm gon to say psychological well-being comma physical safety and safe and clean facilities can can we really can we split C into two different statements please being like we're talking about you and now we're talking about our property you want to split it yes please please to make two different Clauses so it's see is suggested we use the word prox I don't think we want to go the word somebody take the microphone away from Katie please someone Google that and just to let everybody know it's 6:45 we're chugging through as much as we can I think we're doing a great Pace right now so are we good withing C it's fine with me I'm going to leave it just in Cas refering um moving down to K students have the right I see no comments so I'm moving on B2 no comments next comment I added the word two to something not limited to behavior is that okay I mean make it grammatically correct whatever um Nicole you put a question mark on Mary does because it is theoretically possible for us to have married students in the school district for reals with parent permission just like a field trip yipp child child marriage is legal in a number of states in the United States we could have eighth graders Who are 16 or I are there any states if there's a state younger than 16 they might get married out of state and then come here get hitched in Vegas yeah we're not we're not here to write policy on on people's personal that is uh I think this is in language because traditionally marriage in the past historically has denoted some level of like property ownership by the husband of the wife and so this is in policy I'm guessing because at some point someone said well they're my wife I get tell them what to do you can't so this says no regardless of your marital status you are entitled all the same rights yes might have married students so but even then even with that c it's still outdated obviously because even if you're a married high school student your husband can't come in and tell the principal that you will not be abiding by the rules of the school that's not going to work well but Katie I mean theoretically the husband could come in and say I need you to discipline my partner or whatever yeah but under Arizona law I don't know that that would be acceptable I don't think it's I think it's a wow under the 14th Amendment it's not going to work under the Constitution of the United States equal protection sorry I was like what I I I'm aware of situations where husbands for some reason have for example like medical rights over their spouses um doctors asking for husbands permissions for particular medical procedures is like a very common example yeah if the patient is unable to provide their own that is not what I'm talking about okay I think anyway moving on I think we should I think we should leave it in that's my point I wanna roll up real quick and this is a question for you guys but just to explain we do have a lot of things that come up with families about the right to know how other kids are impacting their student and so I wondered if we could include something in here that kind of actually says like because kids have this right you do get limited rights to those kids information let me give you let me speak at let me speak in examples kids get in a fight and the parent wants to see the other kid's statement and they want to know the other kid like well how many times has that kid gotten in a fight before and there's a lot of push back from parents when we try to explain that like fura doesn't allow us to to share information about their students and that in some ways know that the discipline occurred and unfortunately we can't tell you they got four days because that's in their domain of privacy I don't know if this is where it goes but I know it's a continual question that comes up with that it would be helpful provide them something that question where are you at up to G so I mean if we if we go up to G I mean if we added might be questions for you if we added the word only so like legal guardians or authorized representatives only have the right to see the personnel file commun folders or transcripts of their children under the age of 18 years old that could make it a little more clear I I know that I was kind of addressing say only there what what do you want the policy to be able to allow you to do is what I'm ask is what I'm curious to know to know that we're not we're not attempting to like gatekeep from them about the other kids but that it it goes both ways right like people want people want privacy for their student and they don't want their kids information just like shared willy-nilly but when it when they feel like the information impacts their kids then they want access to it and it's really hard to negotiate with them when you not negotiate it's really hard to express that so I was basically kind of like let's find a support in no I'm I'm sorry so you're looking for support for us actually following furpa it sounds like you need a districtwide consumable parents guide to fura that you can easily pass out that's like a one sheer or a two sheer here but that was I added the word only to make it a little more clear that they only have rights to their children only children only personally but or or maybe if we just kind of flip the words around as um students have the right to maintain or privacy of their personal files blah blah blah to only be shared with their legal Guardians and authorized representatives something like that so then it's um I'm just gonna put something in the folder that I just found that seems pretty cool it's a US Department of Education two page it's like a brochure that's pretty clear about a parents guide to fura and then one of the things is who else gets to see my child's education like records yeah yeah all that stuff and that might and that that probably would suffice I just know that like if we were just it just seems to come up as a problem for sure imagine okay I mean I get it I'm over here like what's the codefendant ple offer yeah yeah and then I'm like how many priors do they have what did they do this isn't fair [Laughter] um it sounds like a one sheeter on hand for for the principles assistant principles would be helpful so when the parents are coming at you be like you know I'm sorry where hands are tied because of this law but here this explains it yeah yeah and I genuinely I I genuinely believe that they they I just don't want them to think that we're being sneaky so if there's a way we can just um policies I totally get it I know what you mean but I can't I'm sorry do we do we want to stick on this and find something stronger than only or do we want to move on Okay so my next comment is um there was language in here it says students have the responsibility to exercise self-discipline to the best of their social and cognitive abilities in observing and adhering to school rules and regulations 100% agree with cognitive um do we agree that there's a difference between like a what we'd call a learning disability which would be reference to cognitive disabilities and a lack of social skills um because what happens when students do not have the social ability to exercise self-discipline at all just because the kid's really rude and mean and doesn't have any social skills that doesn't necessar they just they don't have the responsibility yeah Daniel where are you A2 bottom of page A2 sorry so let me let me give you an idea of what I was trying to say there and then that might help what I was trying to do is say that like a Kinder Gardener has a black and white idea of like what they're allowed to do where a fifth grader has like a Nuance of like the gray and so when I put social I was more talking about like their social like their Social Development um I would I would be very supportive of Social Development so yeah people that are Nur diverent as well then that's that's what I was trying to get at so okay maybe if that's tacked on at the end so students have the responsibility to exercise sorry I just lost the spot um Social Development um I think Social Development to observe and adhere to school rules and regulations to the best of their social and cognitive blah blah blah you thinking moving it like this oh yeah yeah so putting that last part I think that's kind spit don't split our infinitive I guess is what we're trying to do that word in a long time I like that not sure how I pulled it out yeah did put two Ops a above that [Music] I sorry I did this like several weeks ago I'm trying to make sure because we have a I have like an A and an or you're saying to the best of you said to the best of their social and cognitive development and delete what did you say to do so students have the responsibility to to observe and adhere to school rules and regulations do the best of their um yeah like yeah the so you want to delete exercise self-discipline oh but you you want to keep that in no I think I guess I thought it was crossed off no I I didn't delete Words students have the responsibility to exercise self dispos yeah yeah and now I realize um sorry in the in the a or or that's right it it was a and A2 were all together and I was like this is confusing to me so then I made an a with two options and an A2 that we just finished so we finished the A2 but technically the A and the or was an additional part we current we you've had in there and we do need to make a decision on that part um I like a I do not like the or a collaborative learner is not imagine getting a grievance on your desk and because someone's not being a collaborative learner that doesn't you know I don't think that's and and those were just those are um District those were the district guiding principles so I put it in there because I was trying to tie things together but I'm absolutely IND different to a or or I just want to make sure you guys know we so we are an indifference and we are a vote for a I'm also a vote for a great I prefer a as well okay um I'm resolving this James asks is this true students will be held financially oh this is a great question students will be held financially responsible for any loss or intentional damage caused to school property is this true so this is D so can we change can we change will to may this is I mean there's a couple different layers to this right so like the the there's a district answer to this and then there's a legal answer to this so depending on the extent to which they were disciplined and if that extent extended to the delinquency system or the actual charged as an adult system depending on their age um there's a possibility that that then would be out of our hands and restitution could be a thing that it doesn't matter um that could be ordered the district on the other hand for internal things that aren't farmed out would have a the ability to decide whether or not they're I don't know what way you would enforce this as a district but are certain challenges at times of enfor really simple examples we had a student who intentionally shattered a school window and we ask the family to help to the best of their ability to pay for the replacement of that window um another the most common example um and Tim may be able to help us out with this is iPads so very often if a if like you have a broken screen we just replace it but if you have a student who's like on their fifth broken screen that starts to feel like it's intentional breakage of the device then we do ask the the students family to participate in the cost to have that device repair can we change will to May then yeah I think I think May would be more in alignment with what actually occurs if that makes sense all right I'm adding may I got rid of will I'm gonna resolve the comment um and then we are on the glossery which feels put a um put a note in here that was me you can't see it because it was before we started doing comments oh my bad that it was me well that I that highlighted so I would like to see a date of adoption on regulations we already have them on policies as we move forward because I think it is good so regulations are not adopted but we could we could we could include a date like a date added or effective yeah date of review review is the actual legal I reviewed adopted whatever because and then then that gives you no insight into was this even was this done before the policy was made was it done after the policy was made never get updated when the policy Chang are we talking pre1 14th Amendment marriage or post 14th yeah see what you mean I would be super supportive of a data review being added I I have one more question and we can wait but I was let you know I Chang oh sorry um I think that it would be I just want to make sure we have consensus on B and B2 because I I did quite a bit of changing of that if if you look at used to say students have the responsibility to um maximum advantage of their educational opportunities to seek a meaningful education and I I separated them into a B1 where it was like let's just talk about academics and then a second one that was like let's talk about your extracurriculars um because I felt like they were different like I really liked this change so I just want to make sure everybody knows because I don't want to do anything I'm super supportive of this and I think it's a really clearly communicated thing that tells everyone what hey it's you have a responsibility to seek out and try to find what's right for you okay perfect I just want to make sure because kind added something can we take five minutes to wrap up and talk about what we want to do next time so we are aware of what to do between now and then cool so so wait are you still reading B1 B2 Alan so I I just have a broad comment in this responsibility section and we were talking about it um a little and we hit it in um we were talking about in A2 like Social Development and cognitive abilities and I think talk about some of these responsibil ities um and I I know in the Practical world it's like a no duh but to acknowledge that some of these respon like the ones we just read we've got students who are not cognitively and developmentally capable of doing this so what does that mean in terms of responsibility and so I'm not sure how to address that and something we we can just sit on for right now and maybe it's just a caveat to the following responsibilities you know apply based on I maybe it's a preamble to to this list or something yeah um it's kind of where we we kind of like we put that like part here where it was like rights we kind of were like what are we saying are rights but we need to this has to be fleshed out in the final product so so thank you for acknowledging my facial expression as I was reading the bees because that's my that was the thinging was going but wait a second yeah yeah not every student can live up to that responsibility so it sounds like we need to next time we need to review the the the the important paragraph I I think in the meantime someone or several someone should probably work on a glossery that we can improve rather than writing it at the next meeting that seems really intensive um and consider how we can include the cognitive and like social abilities of our students um Social Development last room is going to be for the entire J section we did so it's something that I think we're going to continuously work on so then and then we I think we talked last time we said we the next policy we want to do is going to be student con or student dress I don't I don't recall but we were gonna try to get the big ones out of the way I think I thought we were just going down the list I don't know oh there was some comments about oh before you got here the first meeting we were going to go like the biggest hardest ones out of the way okay and but first we had to do these kind of introductory so this is ji I mean obviously JK is g to take a lot of well actually I mean yeah there's some I mean some of these are going to take some time might take some time so what do we want to do next I mean j i are a student dress is going to have I think comments potentially anticipated my people okay so I got two pools of thought if we do student dress it might it might be beneficial to student dress because it might be more of like a call to get information from parents it' be good to kind of wrap it up so it's ready to go for community council so I lean towards that but I will say um the like I feel like JK is kind of like our meat and potatoes and that one so JK like the ones that are going to take a lot of time and preparation for me are going to be JK JK let let's do them early then jih like those like student dress isn't going to have as much prep for because it's more it's less legal stuff and more then do do want do we want to get feedback from families before we were consun dress and then we can just go ahead and just start on the JK since it's got like since it's Medi and legal so those are that's where how I'm weighing it when does parent Fe come in before we begin so we should wait or let's give them something to kind of critique let's do it now to get it out of the way well I think one parents are welcome to listen come to these meetings and give us feedback at any point but I think the the most convenient way for everyone would be to build something show it at Community Council and if they all hate it then they're gonna let us know right yeah so maybe get out reminders that this is going on people can leave comments or email Hilda just make sure that that's so like maybe put out the feelers that that meeting is going to happen on a specific day so if you already know like get your if you have comments about student address policy email Hilda or sign public email held it by the state because it's going to be happening at this meeting or whatever so I hear your vote is option two give them something to critique let's do it let's do that one first what are you thinking and different yeah what are you suggesting that we're doing there there's two options we either let's do student dress first let's do that one next so that way we have something for families to critique technically called that option too but I'm officially call it option one right now or we do option two which is let's hear what they have to say and then maybe that will help us kind of build this together if you for Community Council you'll have a very short window of time to get through well although thankfully I think dress code is the thing that I like it's rocket science we could figure something out in a short period of time and I I would say like I would you know it's one thing it's just hard to to get like a an a fair like reading of things out like you know like what effort is being put in who are we hearing from I think if we just make sure we're trying to let people know this is the day that we're going to talk about this this is how you can provide your comments be you know so that we can take those into consideration while we're considering it and then you'll have another opportunity to critique what the thing is at the community council yeah I think if we get some feedback first then we're not stuck later like oh man now we got to redo it oh I'm not saying that I'm saying like tell everybody the pathway to come to this meeting and watch it and come in person and provide feedback or email Hilda with public comment I would also say for our principes out there um parent teacher conferences is a great time to survey your parents about how they feel about the dress code our middle school did that at Gateway the parents I mean almost to my surprise a little bit the parents overwhelmingly voted that no that's dress code is not really a priority for us you then the principal could email that information to Hilda prior to the meeting as a public comment everybody's entitled to give a public comment you are a person even if it was like 20 families or whatever right that's more information than 20 families is quite a lot if you consider that you know we only get four or five public comments sometimes but I hear you too saying is let's allow everybody know that we're g to work on the student dress code and these are the methods you can give to give your information prior to us doing that so that we will have it ready for them to see a thing of changes and critique that later Y which does seem to go counter to what you said Nicole so how do you feel about if we did do that no I think that's that kind of fits that call is already out us one other thing that I know isn't on this list that I noticed that exists is the jic um which is student bullying harassment and intimidation that needs to be on there and we haven't put it on the list and I know it's hard to add more things but I think it's important there were other ones that weren't included on this list like tobacco use drug and alcohol use weapons those are very like there's not a lot we can change there dating abuse I mean so like the Stu it's jic student bullying harassment and intimidation I think CK so I think that one is probably one that we would probably need to review because that sounds like it's something that's important to everyone at the table here and to clarify the conversation we're deciding either student dress or student discipline to be working on next and it seems like we're doing student dress first before student discipline I hear two strong candidates for that and you got three of us that are like cool so yes but is there anyone be more in favor of the discipline yeah I feel like yeah I was saying oh let's do student discipline next but let's say okay next meeting is 1:30 we're doing student discipline we're either going to do we pick the date that we're for sure going to talk out student address so that people can be like we are talking about student dress on this day if you want to comment you need to make sure you comment on this day that no they don't need to comment the day we do the dress code for public comment is what I'm saying if they have an opinion already I mean no I mean my thing is if next meeting someone shows up and gives a comment about student dress code I'm not a goldfish I'm but like if they want to give it before we make any considerations is what I'm trying to say yeah you're oh yeah I like before we make any changes to the poliy I think I got it let's post up and tell everybody that in two meetings from now the February 2nd we will be discussing dress code if they'd like to give pre comments yeah right 25 is that something I need to write down or is that something Hilda needs to write down who's to say I would you can write it down I mean hild is not the one that's got us you know sharing any information so I mean basically people know that we would be covering this on the 15th I can say it at the next board meeting as well um sounds like something Hilda should write down okay one thing I will say right now though so if we're going to do JK at the next meeting it is you know very heavy for me to review and provide information to you all before you guys start going through it so what I'm going to do is request that I be given a little like is it bad if I request a certain amount of time and then after that certain date you then would all be permitted to start going in there and making comments a after I've been had after I've had time to like put in explanations and highlights and things I to be honest I for me I'm like oh it's Tuesday what am I doing so if you just did this till Tuesday and I know next Tuesday I got to start okay I was going to ask could I have till the 23rd to like go through this put it in a Google doc and then give all the highlights and Legal Information because it's very heavy with legal stuff works for me okay well you just shoot us an email that you've done that that way because iate my bad okay so I just okay a suggestion maybe that the official editing document that maybe Hilda doesn't post it in the drive until after you've gone through it um no that's okay I'm going to post in the drive I'm going to is it okay if I just post it in the drive right now because I was going to start Drive is yeah no that's fine because whatever I say isn't private information it's just me explaining all the legalities that are in there so that you because if you all went in and wasted your time and said I want to get rid of this and I say too bad we can't then you've just wasted your time so what I'm going to go through and tell you is this can't be deleted this can't be changed this has to stay the same so that then when you start on the 23rd you can only take a look at what could be changed I can also put some things in there like this can't be deleted consider this if you would like to add something or an alternative you know what I mean like I will try to think in that way as well if it's something I could anticipate you all not being fans of maybe right so my suggestion was like once you finish that process post it in the drive and then we can go to town on it as a I was just going to have it live in the drive already because I don't want to lose it or have it in two different places so I can just do it in the drive and then when I when it's ready I'll email you and say I've finished it's in the you know whatever's in the drive now is is done if that's okay yeah okay better if you send to the committee let's say you send it out multiple people respond keep yeah you could just BCC everybody yeah yeah that's fine okay I can do that either one is fine I'm just going to add the thing now the file now so you're putting it in there we'll hear from Hilda when we're to go and see it um but we just gentle person's agreement we're not going to bother looking for it till after the 23rd thank you yes that's really the concern I have JK and then next would be j i c a r a student dress right I think yeah and then and then just to be very clear the folder we're working in is governing board policy team go to or no go to Shared drives shared drives governing board policy committee yeah I'm going to delete that one okay that was what was confusing me I left it in case people were like this is the only place I know where to look I had like a random doc that was like go here instead what I don't see when I'm in the share Drive is how to I how that's new it's right here but where can I add where can I oh I guess I would start my new document but oh then I could still folder upload there sorry I never use Google Docs y'all and Google Docs was not a thing when I was in school um okay here we go go back to Gover your tab right here and refresh and see if it shows up yeah and then that way sweet all right okay cool awesome when we're looking at jk Are we including JKR EA EB and eec huh sorry there's one regulation and three exhibits related to jk Are we are you including that in the documents that we're yeah I'll put all I'll drop all these in there okay cool and and then do we need to ask the board to add that one that you just the bullying one because last time we had to ask them to add other one well we actually didn't have to ask them because it says any other policies that may be where does it say this other policies that might cross reference these policies listed below might be reviewed for recommended changes okay and if it's helpful to you hila I can email Emily and just ask her to put in the leadership links for next Tuesday that um we probably would like to have principal start thinking about how they'll gather drco data is that does that help you okay I'll do that when I don't have my cool we done so I'm do we need to end the meeting with a vote no yeah can yeah sorry second uh okay I just want to make sure I didn't leave anything else off okay uh all those in favor I meeting turn

if you do speak Jimmy good pastor Joe thank you te Jimmy we ready yeah he's everybody all right we move back into Open Session can everyone please stand for the pledge I pledge allegiance to the flag of the United States of America and to the repu for it stands does anybody have anything to add to the agenda can I please have a motion to approve the agenda motion second Ash Benn yeser yes Dinger yes Lions yes P yes yes uh public comments we do have one uh Mariana longino I just like would like to remind you we can't respond to anything that you say but we appreciate you coming here tonight and voicing your opinion okay go ahead hold on Mariana hold on I can't hear you hello my name is Marino and I will be talking about what does it feel like to be black in a mostly white school being black at Big Hollow I feel weird when kids stare at me because I'm Different sometimes the teachers Overlook me in class and forget to call me or pick me for things like contest or special projects or student groups I missed out on the opportunity to show case my talents and express how smart I am Some kids say hopeful things like you're not even that smart because I'm black during one assignment during this in the Civil War One classmate told me that I pick cotton being treated differently by my teachers and my classmates because I am black makes me feel sad and like I don't belong here I have some suggestions that the bollow administration can do the help black kids should have a chance to meet up with the principal and tell them about the problems we have Big Hollow should have cameras inside their classrooms to hear when the students are saying mean things Big Hollow should have should hire more black teachers I would be very happy to see more black teachers because they would be able to connect with me and understand us research shows that a black teacher does a lot of good for all students but especially minority students according to the booking Institute black students who have black teachers by third grade are 7% more likely to graduate for high school 133% more likely to enroll in college the NAA P CP notes on their website the black teachers have the capacity to reduce implicit and explicit bias from the black students in addition to other students of color and serve as Role Models black teachers can provide culturally respon responsive instructions and support as well as emotional connections to students most importantly black teachers Advocate and deeply relate relatable to perspective and naturally maintain high expectations for black students thank you for this opportunity to let me talk thank you thank you thank you thank [Applause] you yeah go ahead that was my fault I forgot you do that all right do we have any more public comments no thank you academic Spotlight Mr Gold all right first I'm going to let Miss Janice come on up uh she's going to talk about an exciting project uh that the primary school did and so I'll let her take the reins from here M Janice if you just speak into the mic okay so this this is our second year with this project um and it is a group project with Big Hollow primary and also Grant Community High School so it starts with Grant High School students in Mr Jeff Austin's drawing classes they created templates their task was to create a monster template from there okay from there uh we take those templates back to our preschool classrooms and each of the three Preschool teachers reads this story it's called are you you my monster they read the story to the students and then the students select there's the story in case you want to read it uh and then the sto the students select the shape for their monster so here you see in the pictures our students selecting their monster and then they decorate them they color them they add all the detail I collect those and bring them to another gr High School teacher Mrs Patricia cian and her students turn those Paper Monsters into three dimensional felt stuffed animal monsters it's amazing to see and you can see the side by side there and then once they have created the monsters the grand students take a field trip to Big Hall primary for some of the students they're returning they were big Hall students some went to either Fox Lake or Gavin or Lake Villa and they deliver the monster to their prek students so they get to meet the student that Drew the monster and our students get to meet the student who made their monster into a reality and they stay to play for about an hour so I have a couple of friends here that brought their stuffies with maybe you can walk up there and show them do you want to go show the grown-ups this is the best [Laughter] part you can click through some of the pictures I wish you could see all 70 of the students uh obviously ly the cold weather kept many of them away but there are pictures to show you of some of the other monsters and we do have plans to expand this just one more level I've been talking to Mrs caban and looking for an English teacher at Grant that would like to have Grant students come and talk to our prek students and write a story using their monster and their ideas but the high school's writing so that's where we'd like to take it next year that'll be great and there's the thank you cards our students and teachers made um very nice a wonderful project thank you Miss Boyd and Mrs Hatfield Mrs lck wasn't able to come tonight thank you so much appreciate it nice colorset I think we're going to have a hard time getting these little guys out out of here that's okay you stay as long as you want thinking about it George love p ps very nice picture you draw very well good job very cool oh I love this C BL you sure decorated them really nice it's great great job and I should mention the teacher that's here is a former Big Hollow student as well so that's good to see okay our next uh student Spotlight tonight is uh something we it's a follow-up from last month's meeting we're really looking forward to it um I'm gonna turn it over to Mr Cornwell or Mrs Williams how however you want to start this all right so as we introduced last uh month we have some students that have been doing some research on different solutions to the problem of bullying uh they've done some research on what other schools are doing and we've also met with them a number of times to talk about some of the things that we have in place and so they have some new ideas as well as some ways that we can um improve and better uh use the the resources that we have so I'm going to turn it over to them so please make sure you speak into the mic okay so we can hear you good so hi everyone my name is uh Annabelle and here we have Ben uh Jaden Jonathan and Sophie um and we're gonna talk about our bullying solutions that we'd like to implement here at Big Hollow so so a recap of last time we were here in December we presented how our bullying project developed in the importance of finding solutions for bullying as it is impacts many of us here at Big Hollow we presented our ideas to the solution of Mr Gold and Mr Cornwell we now we would like to present to you the ones would like to be begin implanting uh so what we're GNA discuss uh in this presentation uh promoting safe to help uh dig incident report form improving Second Step lessons rebranding safety per F uh creating pure groups so first uh we were going to talk about safe to help so the app that we have kind of advertised here at our school like at in our posters and in the announcements um it's basically an app where teens and students can go on it guides them to solutions for buling and depression or anything they may be going through they link various helplines such as 844 for Safe Illinois they provide videos about social and emotional learning the app provides real-time support with mental health professionals and the app educate students on the effects of bullying some improvements that we can make at Big Hollow include the app should be better advertised at our school for example incorporating it into the second step and class meetings to help students understand what the app is and how it can help them educate staff about how the app works and describe and show all of the features of the app look into our own Big Hollow app on safe to help okay uh so our current digital reperform can be found on a teachers classrooms but not many uh not many students know this this report form can be used to report anything that just buing the questions aren't as effective or impactful as they could be some improvements are the form should be better advertised and promoted at a school for example it could be like promoted in um um the Royal news it could be revamped revamp the form to make it more meaningful use help help administrator create questions that are uh significally related to specifically related to bullying and gather more information about the situation anyone can use it by Sensers victims um Etc and gives students input into solutions they would like um improving second oh um so second step is a social emotional learning lessons taught on Wednesdays first thing in the morning and the topics that they cover are things like bullying harassment Online safety and variety of other topics and they last about 30 minutes each morning and then um we'll also be covering like class meetings which are um there in each class they're a different day so like on Mondays you could have in social studies and so on and so forth and and they last about 10 to 15 minutes so ways that we can improve these programs is to make them more meaningful for students and selecting topics that are more relatable to our lives and then um also having students Revis Second Step lessons and class meetings in advance to make sure to make them more engaging um and then giving students an opportunity provide feedback on second step and class meeting lessons number four would be there uh solution that we'd like to begin improv uh implementing at Big Hollow rebranding safety pair of professionals um the current way that we can that we are doing this is we have many people to help with these situations like for example The Bullying but we don't utilize all of our resources for example safety coordinators safety par professionals administrators social workers and psychologists and some improvements we can make in these areas would be create a point person person that handles all bullying situations streamline information received from dig digital Report Form teacher concerns Etc triage and assess the situations as they arise and ensure students receive appropriate help I'd also like to note that we should begin communicating the bully and the victim's thoughts to each other so that we can more easily streamline a way of not punishment but engaging the two people so that we can work work an issue out instead of just it being a punishment number five starting a group so our vision students from all grades 5 through eight would join this group to create a positive climate at Big Hollow and create a safe space for students in all grades promote um promote promoting the importance of mental health is just one of the of many things reinforcing the solutions developed from this project by our peers build school spirit from to form closer bonds learn new and create ways to handle bowling have high schoolers come come to school as buddies host a weekly raffle to encourage positive behavior and giving back to the community cleaning up the environment and gardens around the school is one thing we could Implement to help give back to the community these are some quotes that we found uh to be empowering such as insecure people only Eclipse your son because they're jealous of the daylight and tired of their Dark starless Nights if you turn and face the other way when someone is being bullied you might as well be the bully too make your imperfections your personality blowing out someone else's candle doesn't make your shine any brighter if people are trying to bring you down it don't only means that they that you are above them you will never reach Higher Ground if you're always pushing others down ideas and research are done by Miss Williams third period thanks we hope that this finds you well and the rest of your day is great thank you thank you can you guys stay right there you guys if you guys would stay right up there that'd be great Miss Williams would you come on up as well she doesn't like to be in the attention I don't think but Miss Williams helped organize the project with the kids and again I just want to say that um I was just very impressed with how you all handled this topic over the past month and Mr cormel and I appreciate your passion uh and your desire to have student voice in the solutions right um I would say over the past 15 years the rise of social media and 247 access to communication has really elevated bullying in in Youth and uh um as shown in your pres presentation we have many things in place already but most of the interventions you've shared have have only been in place for less than five years so it's it's a been a an issue that has increased over the last five years for us your input though on these Solutions on not only the not only new Solutions but uh how to improve our current practices is really essential and it was excellent how you presented that in your presentation so I'm going to summarize what you said I I read through your presentation before the meeting tonight and I want to summarize these uh first you said the safe toel application is a good one but we need better more consistent promotion of that and I think that your promotion as students is going to really help that and then you said that the digital reporting form is a good one but it could be revised and also needs to be promoted more and I think you've already made a revision i' I read it today so as a group you've already revised that form for us that's your voice in that form and and then you're also going to be part of the solution to help promote that to kids right so that is an excellent change and the second step and the class meetings um as you know both these tools are utilized by our staff to build in time to have these conversations that are pretty important and uh I too have witnessed what you stated sometimes there's not a student engagement in those meetings so I think having having our students involved in the creation of the lessons is going to be very impactful so I encourage you and we support you in continuing that or to starting that um rebranding the safety pair professionals that actually is the one idea I think that we can gain the most traction with and I really liked how you articulated it in your presentation um as you know we we've added three safety professionals to this building the past two years and they we've seen many many benefits of having these individuals um as you were doing your presentations in the classes and Mr cormell and I were sitting in listening to your presentations this is one thing that I thought of as well is that it how important it' be to have one person to be the point of contact we have you listed them off we have Administration we've got social worker psychologists we've got safety PA professionals we've got all these people that are here to help and uh but to have a person that's a point of contact to help triage some of the issues that come through is going to be great and that came from you and we really appreciate it I think we will definitely be able to do that and then lastly the student group idea I think is something that I would strongly encourage you to push and I think you need to push Mrs Williams to be your sponsor and uh we will uh we will fully support you the entire way with that so I hope that this project has been impactful for each of you I can tell you've had passion with it it I know some of you have shared how you've been bullied and some of you have shared how you've been the bully and I know it's been this has been impactful for you and I appreciate you sharing your own experiences but as your superintendent I can tell you that we will fully support you on these five initiatives that you guys stated and we look forward to teaming up with you all right thank you so much I do I do want to ask before you walk down before you sit down if any board members would like to share anything um I told you guys last month I thought this was great this has been an issue over this board for the past five years like Mr Gold just said um and to have adults trying to fix kids' problems doesn't always work you guys came up with a new way um and I think us speaking for the board we're all very part of you proud of you for doing that I just had one question going through your presentation like you you said before adults have come up with these topics during the class presentations what are some of the things that you guys talk to other kids about that aren't being covered that you want covered I think as a board it's important for us to hear that to make sure that we're providing the administration with enough resources to try to combat those different things that you guys come up with so that's what I was interested to hear it's a good question so we've um personally seen and we've talked to our teachers about it but um um we know that you guys are trying like we said um the safe to help it it just needs to be pushed a little farther if you know what I mean like advertise more and stuff any topics you want us to teach yeah any what about topics during like the different yeah I I was getting that St okay sorry um uh so in the class meetings I feel like we should that would be a very good place for us to advertise the safe toel app but also at the same time we could be teaching the problems that we see being reported you know what I mean like if that's available of any sort obviously it needs to be confidential but I want to relate it back to what's actually happening and so that students are more engaged and obviously we can make it fun using games or anything like that but I feel like that would be very beneficial so as incidents are being reported and we see uh evidence of certain issues that we turn that around and provide teaching and support on how to deal with those issues okay very good that's a great idea very good will you be uh going into a future of Education uh available to hire in about eight years okay thank you all very much we appreciate it thanks guys can I just say one quick thing yes um this is kind of ad lib but I just wanted to thank Mr Cornwell and Mr Gold um it's my first year here at Big Hollow I've been an educator for almost 15 years and I joined Big Hollow this year but to allow my students to do this project um based off of a conversation that we had I think is really remarkable to have the full support of administration we kind of took a risk we went out um I just really am appreciative of having the full support of the board and of Mr Gold and Mr Cornwell and allowing my students to investigate something that's really important to them because it did not come from me it it truly did come from them um and then I also wanted to just thank all the parents because they were really Cooperative they allowed their um kids to kind of take this risk and trusted me to be able to do this project so I just wanted to say than very well said Thank you thank [Applause] you all right accomplishment recognitions Mr Gold okay we have a few special accomplishments that we want to recognize tonight I'm going to start with Miss Janice and primary student of the month okay and could I please have Samantha rashal Elli come up this is our uh kindergarten teacher and the kindergarten student of the month is Elena antonowicz Elena would you come up sorry I'm used to talking to five-year-olds so um Elena is so deserving of this award she is our classroom greeter she walks in every day with a smile on her face greets every single student she's incredibly inclusive even to our nonverbal um student just so absolutely incredible uh she's kind compassionate um she's made huge academic growth this year and she's always right excited she's like oh look at the new skill I got um to show it off to her teacher and to her classmates um she's everything that a Big Hollow Warrior should be and so much more thank you congratulations we get a picture here get this guy out we go Dr bian colana you want to come up good evening uh very excited to introduce our student of the month this month I'd like to ask uh Miss Vasquez to come up because she is the one who nominated this fabulous student um when I went in to announce in her classroom I never got so many hugs from a student of the month as I did from Nyla Jackson so Nyla come on up here to the [Applause] front all right um so I nominate Nyla for a student of the month because she's an excellent example of what it means to be a star student she comes in every day with a smile ready to learn and will automatically start greeting her fellow classmates the moment she walks into the classroom she consistently sprinkles kindness whether it be by helping out a fellow classmate walk safely in the hallways by holding his hand um helping him transition in and out of the classroom helping put away materials without being asked helping her classmate with any class work if they um need help or um basically just anything in general uh I can always trust her to do what is asked with quality and will lead others to do the same Nyla has such a positive attitude and a sweet caring heart her sweet kind caring and respectful demeanor make her an amazing friend to have she always makes sure she is inclusive of others and will invite others to join in whatever she is doing when we come together as a um group to have our class discussions she's always one to make sure everyone is following our class Family Promise um she's an eager participant and will often be the very first one to raise her hand to share her thoughts ideas and answer questions Nyla is always up for an extra Challenge and will cheer on her classmates to go for the challenge as well and will be one of the first ones to run up to them to give them a positive praise or hug and overall I'm just so happy Nyla is a part of my classroom [Applause] family uh Mr dhy is gonna come up he nominated our student our student of the month sixth grader Gianna Reyes and he's going to read um a few things that he had to say about her Gianna come on up all right so Giana is a tremendous young person and student she works extremely hard to set and achieve her goals she's never afraid to speak up to advocate for herself or a classmate her demeanor is very calm kind and focus and I believe that this resonates with her peers I've enjoyed getting to teach and work with Gianna this school year she has excellent character and is a great representative of our school her future will be very bright I nominated Gigi because she's such a deserving young person Gigi is a kind and sweet person toward all of her classmates she is very thoughtful and engaging and willing to share her Intrigue with everyone she takes initiative when it comes to both her academic and social well-being I think she has a very strong moral compass and her conviction is extremely evident in all she does her calm yet persistent behavior is contagious and commendable she's a tremendous uh student and classmate who is definitely deserving of recognition congratulations youi and last but not least we have our um employee of the month and this month Miss Sabrina Summers was selected from Big Hall Elementary come on [Applause] Sabrina and we do have plaques for you all but uh they were the weather caused a little delay so um I'm going to read an anonymous submission for Miss Summers and this is submitted and our entire staff votes on this so but miss miss Sabrina Summers is an outstanding educator who puts her children and their needs above all else she adores her students she gets to know them their interest and and what motivates them each and every one she has high expectations and then carefully and strategically provid students the tools and resources they need to be successful she builds confidence in students and is in in their Corner every step of the way as she creates a strong Team every year Sabrina is creative in her approach and leaves no stone unturned as she differentiates to help her Learners excel in school she's involved in the school events and is an outstanding role model for her students as well as her colleagues she has had a huge impact on the on the wide range of students in her class as well as our own Big Hollow staff she regularly presents to our staff on the topic of inclusivity inclusivity in the classroom and serves as a number of on a number of leadership roles within the school and the district Sabrina is an educator who truly makes a difference each day she goes above and beyond to ensure learning and growth is OCC is occurring in her classroom and deserves to be considered for bigal employee of the month congratulations I've witnessed all of those things in her [Applause] room okay and last but not least I want to I have one more additional uh recognition Mr David jesmer would you come on up so for those that do not know Mr jesmer is retiring at the end of this year and we not we recognize our retirees at the end of the year but Mr jesmer has coached basketball Big Hollow Middle School school for 33 years and he just finished his last season so I wanted to recognize Mr jesmer we do have a very cool basketball award coming but it just didn't get here yet but I want to recognize you and thank you for your commitment to kids for 33 years and I know the time commitment that coaching takes and the effort it takes but I also know it's very rewarding uh with the uh relationships that you build over the years so do you want to say anything putting you on the spot uh yeah I mean when I started coaching at Big Hollow I had no experience coaching basketball I had some coaching experience but I learned the sport from u a great guy named Tony Zen who taught at Big Hollow for over 30 years and um as Mr Gold said probably the most rewarding part of coaching is the ability to have a day-to-day impact on eighth grade eighth graders um it's a pivotal time in their lives and being able to have an impact on their lives has been been very rewarding Through The Years so thank you congrats thank you let's get a picture that would be the end of our recognitions we start a business meeting you're welcome to stay but you won't offend us if you have to go I'm just trying to pretend here you Gary I will recognize that a board member has no legal Authority as an individual and that decisions can be made only by a majority vote at a board meeting thank you anybody any questions on the consent agenda can I please have a motion approve agenda motion second Doug and Joe yes yes Binger yes Peter yes Lions yes yes Benet yes all right superintendent report Mr Gold okay just a few items one uh item exhibit six is the human X data our staff we had 168 participants I recently took the human X survey I'm going to just point you to about four pages here the F the second page of the document exhibit six you'll see a uh a t a uh a grid and the top right corner of the grid is a red circle with 79.17% um um oh I forget the name trust the dream box thank you that's the dream box and uh that's that's the uh 79% of our employees are highly engaged and highly satisfied with their work at Big Hollow which is a a great number the little box you see next to that is says 75.7 one that box represents the numbers from last year so uh the dream box as a district we were up to 7917 at for for reference uh I asked humanex what's what's common in the school setting and there the common number in the school setting in the dream box is about 60% so we feel really good about that when our staff is excited and happy about their job it trickles to their performance with kids so the next few pages you'll see it's broken down by school you'll see Primary School uh 50 participants their dream box was 82% uh you'll see uh Elementary's dream box was 77.8 08 up from 6 6% last year and Middle School is 77.055917w side so this this information will drive some improvement strategies for us the next item is the calendar for 20242 I uh this process starts in uh November uh just so you know Grant High School uh works with a a Consortium of high schools that all feed into Lake County Tech campus they develop a calendar together because they all have to be on the same calendar um we try to follow rant high schools uh winter break and Spring Break um so that our families that we share students with uh have similar breaks there um the calendar that we have starts with teachers Institute on August 19th uh first day for kids is August 21st and the last day for students is the Friday after Memorial Day on the 30th of May so if all goes well that's when we would end um the feeder districts that come into Grant High School are Lake Villa Gavin in Fox Lake uh this calendar lines up with where they will probably be none of them have officially approved their calendars yet but I've been in communication with their superintendent and they're going to be really close to these dates so this was uh in collaboration with the Union in creating this so I would just if you're okay with this calendar I would need a motion to approve it motion second yeah anybody any questions on the calendar sorry about that that was me all right seeing none can I please have a motion we got a motion and a second my bad uh Lauren and Joe all oppos say I I I guess I all in favor say I screw me up I took this eyes I took this seat and I was starting to feel a little more power take over all right item C is uh some data I just wanted to share with you I know some of you have asked me for this data periodically we we've gotten pieces of it this year I think we've gotten more data collectively than we've ever received from Grand high school it's in regards to how our students who GR from Big Hollow are performing when they get to Grant I won't read every bullet but I do think you should take some time to go through this one I'm going to start with the academic data summary uh the first bullet says the average GPA for students from Big Hollow at Grant is 3.09 one the overall average at Grant is 2.83 three that does include the Big Hollow kids as well so that's going to drive that number up higher so if you go down that list we're outperforming we're performing well above the uh above the uh I would say that we're the highest performing feeder going into this in the in Grand High School um in and academically also as far as activities you'll see 62% of students participating extra activities at Grant are from Big Hollow and uh 44% of the total population is from Big Hollow so a higher percentage of our students are participating test score data map scores are high uh higher than the averages sat same way higher than the averages uh the discipline data on the second page of this document outlines um you know again I highlighted that 44.9% of the students at Grant are from Big Hollow if you go down the discipline accounts if you see any numbers creeping up over 44.9% that means more of our students are participating than uh is relation to the population but you can see that uh we have a lower our students have a lower discipline incident referral uh data what's that language infraction language infractions yep that's the one know how many of our students actually graduate and go to college that would be inter that is a good yeah and you know what I don't know if they have data for the whole school I don't know if they have I I'll find out we did talk about that do you also know the or can you figure out the grade percentages that our students leave here so like what percent had A's B's and C's comparative when they leave here yeah so like whether they're maintaining oh okay it would just be a GPA comparison but it would be hard in high school because it's weight yeah oh yeah oh yeah that will be hard that would be too I think that would be too hard you're right because you if a kid gets a c and you take unweighted than kids taking an AP class yeah it's I think that'd be too be interesting it' be interesting but I don't know yeah yeah um all right so that's the grant data I think it's very interesting uh the next one is our press policy I'll let Kevin read the uh all right anybody have any questions on the board board press policies no nope I please have a motion to approve on second reading of the board policy update motion second Joan Vivian all in favor I I any oppos I have it last item there is just a reminder of graduation date for 8th grade we are set for Thursday May 23rd 7 PM in the gym again and invite the board to attend that so I'll be there all right yes she will be yes she will be there last one last one last one all right um anybody question on the review of the closed session meeting minutes this comes up every year no no can I please have a motion to approve the review of the closed session meeting minutes motion second Gary and Joe all in favor I any oppose I sa it Transportation agreement yeah I will talk about this for a second um I will say that I I am reluctantly giving you this recommendation uh we are kind of backed in a corner and I don't mind saying that publicly um the the transportation industry with the the there's been it's just been hit hard of the pandemic and as the committee knows we uh the we usually get three-year leases the current Fleet we're on our fifth year we had a three-year lease itend ended right in the middle of the pandemic the prices to renew a new lease at that time was was ex was extreme and our best option was to go two more years on that lease the issue is that uh when I file for reimbursement from the state I do a transportation claim they let you get you you get to uh depreciation depreciate the buses for five years but you don't get to go any longer so we've get we get a kickback from this we get to depreciate about 12 or 13,000 a bus for five years we don't get all that but we get about 75% of that back but if you go longer than five you don't get any and we are on our fifth year so I reached out to the transportation company probably a year ago and I said I need to get in line for the first set I need to because buses are in demand I said I need to get in line I need to get a price I want to lock it in because if I didn't like their price I was going to go elsewhere and get quotes um I couldn't get quotes they had trouble getting me quotes they we're basically we like to get buses that are Oney old off of because some districts get new buses every year we take buses off a one-year lease it's usually more affordable and we drive them for three years and we give them back um they had ISS they had to wait to see what they had available anyway long story short was I just found out recently what we have available I I was not happy that was recent because I it's too late for me to go get other quotes uh to to get too deep with quotes I did get a quote from the highest the strongest competitor of this company and it was actually higher than this so but these numbers uh for 71 passenger buses 20 20 buses which is one more than we have now because we are going to try to add a route to lower some uh stress on the capacity that we have but that number of 2,654 that does include that's per year lease but it it does include the maintenance package they do come on site to fix the buses it does include that but I will tell you in 2016 when we switched over to transportation we were paying about 12,000 for buses so in in that amount of time it's doubled and it's very frustrating but it's that way I've it's that way everywhere and uh um so that's why I'm reluctant but we don't have a choice just I we just don't have a choice I got because I have to have new buses on July 1 and at this point um I did like I said I did reach out to the strongest competitor their prices were not better than this the only thing they could give me were brand new buses they were higher and they could not get us the 27 passengers which are the smaller buses that we we need those buses so they couldn't get me those and this company probably wouldn't probably wouldn't be excited about just giving us a small buses they'd probably put us in the back of the line so I I really our only recommendation is to move forward with this we do get significant kick reimbursement from the state but I it is a higher cost than we've typically paid so I I just don't think we have a choice and these are the buses that have been driven for one year yeah they're actually coming from Grant High [Laughter] School so uh when Grant released their buses to sign a new lease we took their we were first in line we took 20 so yeah they're actually coming from Grant so you know we'll right now we're driving 5-year-old buses or actually six-year-old buses and we are having problems so there's a lot of maintenance issues so we're looking forward to getting back to New buses and uh do they have the same camera system our the part of the price here is transferring our camera system over to that because we own that yeah all bus radio do we have stop arm cameras we do not do not have those can look into it is there in recourse yeah yeah The Bu DS da and the tickets issued yep so I have to get may they run outside of my house all the time I would have to get a uh the trick on that is I have to get a and I we can look into it but I have to get every village that we drive in to have to establish an ordinance oh you just write them under State ticket really it doesn't have to be an ordinance we just write State tickets okay well I'll definitely look into that then I thought I had to go through the hoop like a speeding ticket okay who gets the funds whatever Village it happens in it's not school no your house is the worst area or your house is the worst area yes but it's still only each Village only gets $7 a ticket the rest goes of the state does matter whoes it yes many three that is um I think we have six and we are I believe I don't have that number right off the top of my head but we also we are renting a bus from wakanda so in this we have two wheelchair buses so we don't have to worry about that anymore because we got caught last year not having enough wheelchair buses and we had to go pay an exorb amount for that we've been fortunate to rent one from wakanda they did inform us that that's probably going to end after this year so we're making sure we don't get caught in that situation we'll have three vans and we'll have four or five buses that are going out so we we are eliminating because we have enough drivers we're eliminating uh having to use Transportation agencies oh yeah yeah this is still better where's the second wheelchair bus on this um is 21 plus one um what that means is a capacity of 21 plus one wheelchair and the far left side says quantity of four so we're going to have four of them oh okay so we have four wheelchair buses probably only use two of them as wheelchair we'll use the other ones just driving students yeah if they don't have wheelchair capacity they're 27 if they do their 21 plus the wheelchair we right now we don't but we thought the price is the same we need eight small buses so the price is the same we thought might as well make four of them wheelchair just in case we need them usually we not filling up the wheel the smaller buses sometimes we're sending eight kids or five kids over to a school district so it's a smaller bus so I would recommend we we move forward all right anybody else have questions and we're recommending the three-year lease agreement right yes threee not five all right okay please have a motion to approve the transportation lease agreement for from July 1st 2024 through July 1st motion we have a motion we need a second second thought Jo Lauren motion Joe second yes Bennett yeser yes Lions yes Binger yes yes do anybody have questions on the employment recommendations for December please have a motion to approve the December employment recommendations motion second dog and Gary Pon yes Dinger yes Peter yes Lions yes jesa yes Bennett yes yes all right we accepted a resignation from Mikey Talen par professional we accepted resignation from Margaret Miller Transportation driver we accept accepted a resignation from James kid Transportation driver accepted a resignation from Troy Foster par professional uh offer rescinded for employment of Katherine Jones Transportation driver due to failure to complete the required School Bus endorsements in the required time allowed uh then we we sended an offer of employment to Christine Ramirez Transportation driver driver du to failure to complete the required School Bus endorsements in the required time allowed um anybody have any question questions on the foer requests anybody have any questions on the monthly reports for the board no no the next regularly scheduled board meeting will take place on Monday February 12th 2024 Clos session beginning at 6: PM can I please have a motion to adjourn motion Joe and Lauren all in favor I I any oppose I have it meeting ad Jour thank you

Gorman here we need a motion and second to approve tonight's agenda so moved second buul yes Nolan yes papis yes vote Yes Gorman yes motion is carried please join us in reciting the Pledge of Allegiance to the flag of the United States of America stands andice like to thank everyone for coming out tonight Brave in the cold welcome everybody at home Dr Mangan same thing thank you guys it's really cold out there I was just kind of teing care about no not wearing any socks so thank you for coming up with in the cold weather and braving the cold so and thank you to everybody out there listening as well we'll go on to public comment we have a few tonight first is Jee Meyer Jean Meyer P Christian patriotic American I was totally impressed with Dr mongan taking the time to phone me and speak with me at length about issues I had brought at last month's board meeting she does an excellent job of being agreeable while disagreeing um one topic brought up was that I suggested to cut Administration not teachers to save money I brought up the long list of psychiatrists and social workers employed by our district perhaps some of these positions could be cut after all it is rather shocking that we need this money of this number of mental health type professionals Dr mongan said they were needed because Society has changed I said it has not changed for the better for these young people um and I say now should we accept this change and can we turn it back I believe there is but One race the human race made in God's image yet at last month's Schoolboard meeting was the discussion of improving the English and math percentages that meet or exceed the state state standards Asians were at 68% and the presenter asked the question why this group is getting material is getting material retaining material and performing with that material versus another population a former black Pastor of mine speaks so well against critical race Theory and black lives matter saying that the disparities of well-being between black and white people levels out when their black children are raised in a home with both a mother and a father furthermore the Inconvenient Truth he said is that Asians Faire better than any other race including whites yet they are a minority of color which has been discriminated against just like other uh minorities a book written by a young Asian man An Inconvenient minority is the name of the book speaks of just this another young Asian man making the news says of Asians we make smart decisions we get married and have kids after we're married we graduate High School academic success so back to the question of why we need so many psychiatrists and social workers in District 301 and in the rest of the nation and why Asians are scoring so much higher in math in our district and Nationwide we this school district need to look at what has changed and I believe the young Asian man had it paid we need to encourage our children to get educated to delay sex until marriage to delay children until after marriage we as a school district need to encourage parents to parent and to be involved with their children we as a district as a state and as a nation need to turn from any law or policy that negates parental right I ask you board members to think about this and be willing to stand against the low to not protest is to get give consent to the direction that is destroying this nation's most valuable resource our children I do not consent thank you thanks J all right next we have Mike Meer my comments are brief last bort meeting uh we saw statistics comparing District 301 to nearby districts but the bar for that measurement I think was set too low some districts in Chicago area are poor I'll use words that the grand kids can repeat the students leave school and compete for work and career against a nationwide set of people um who want a good career for example what moved me to Chicago here there were 150 applications 75 interviews they picked nine of us they have to put out a good product student wise so put the budget monies into preparing students to learn to compete for a good career rather than in facilities that are we can be prideful about fewer bricks better brains thank you Mike right next up Mike man hello Mike McMahon here um so I'm going start out with a couple of things here my job as a supervisor of Plato Township is to represent the best interest of the people of Plato Township um so I try to look at both sides of every single issue and one of the things that I always ask my board to do is I want them to challenge me on things and I think Esther's open to challenge too so I would expect the board to challenge anything and ask a lot of questions question question questions on that note you know I see opposing views on all sides of this issue and you we have town halls and I want to encourage the to the board to get out and get the word out to get more people to attend the town halls and have the questions uh answered because this isn't the Forum to answer questions you don't give feedback I would love to see feedback but we don't get feedback in this for Forum the feed BET's going to come from a from a u um you know a forum here so that being said I'm aware as the township supervisor that my job again is is to represent the people but to get the most value so when you have good schools and people want to come here it increases the value while it increases the value of course it's going to raise some of those taxes so you you get a benefit in one pocket you get a little bit taken out of the other pocket but it comes out better but then then what can I do in my position then that's going to be to bring in some businesses somewhere so I intend to have meetings with Elgen I already have Elgen pingry Grove Campton Hills um and we want to get some water out this way okay water is going to help the infrastructure of the new school that should offset some some of the cost I don't know if that cost is rolled in yet or not don't know that if it is or not but you know I'm looking at a 10-year Vision can we get water in four or five years when this opens up I don't know but I'm going to work hard at doing that because that would bring in some other businesses to help bring down the taxes as well so the ideal situation is to lower the taxes raise the schools and raise everybody's property values okay so I'm looking at it that way now my worry with opposition to this my worry again I'm not convinced one way or the other is if we wait too long is it going to cost us more in the long run okay you don't want to take a poison pill here okay so we do have to all be informed on all sides of the issue they need to hear you you need to hear hear them I get that um I want to go to the handout here for a moment IE had because I because whatever there's there's a group out there that's putting together some fabulous information it's a really well organized but when I look at something so well organized then I wonder I have to be spe skeptical too is there a trojan horse s along the line I mean there's a this is good I'm not sure I agree with everything but I agree with a lot of it we start out with we agree to address the capacity issue elementary schools I get that now that said I'm going to give an example of my neighborhood because people go well home we're getting new homes not those homes aren't starting anymore that may be true but the demographics changes I'm in a neighborhood now that when I moved in and in 2016 there was like five kids in the area there's like 50 there now so it's not new houses but it's a new demographic that's moving in and Plato Township is going through both new homes and a new gra and a new uh demographic as well um so again I I I really want to hope you could encourage and get more people to the town halls I know I've talked about trying to have a town hall meeting with every taxing body in Plato Township the assessor the fire district the uh Plato Township the school board and most people seem to be on board with getting that now it's trying to figure out how to get people to come cuz the only way we move the entire Society forward and better for everybody is open Communications okay so I'm only addressing the cost factor in a new B the resolution right now I'm not addressing curriculum at this point I'd like to look at that too but that's not on my that's not on my list to do at this point just yet I got plenty to plenty to go through um and I may disagree with some of that and that's okay um but they do everybody's listed on this website when these uh Town Hall meetings are come talk ask questions I mean that's what I would like to see because I I have questions too and I'm not going to just say okay you're right you're wrong no you both could be right now we got to find out if someone is 20% my enemy that auto makes automatically makes them 80% my friend so if we kind of go through that you can have that 20% disagreement so you know please as a board and I'm guessing the board get this word out to people what you know don't hold your cards so close to you because it's supposed to be a transparent Society pretty much all I got thank you thank you you thanks Mike all right next we have Virginia Romano hi Virginia Romano um I wasn't real impressed that the property got uh yeah we need to get you closer so people online can hear you okay there thank you welcome um I had heard that the uh contract was signed for the new property um I think it's a little bit put in the cart be before the horse um because you really don't know what the outcome of the referendum is going to be and yeah spending more money of our hard-earned tax dollars hard actually our hard-earned dollars um and I think that's kind of poor stewardship of of the school resources um and even to possibly with the properties that are being sold could possibly be at a loss so I yeah that's about it so thank you very much for your time thank you thank you we're going to move on to action reports uh we need a motion in second to discuss and improve the consent agenda so moved second in your board packet um you have the financial report our revenues and expenditures are included in there revenues are currently at 41.5 4% compared to 3935 a year ago expenditures are at 43.86 per compared to 40.25 a year ago um we received impact fees in December for the amount of $77,900 for both Central and Northern now so we're reviewing those and we expect to bring them back at the February board meeting good any questions for Dany Fulk yes held yes Nolan yes pepis yes vote Yes Gorman yes motion is carried next motion second to discuss and approve the veterinary affiliation agreement renewals curriculum director books is here here if we have any questions some second any questions these are just two new ones correct renewal we've had them in the past but as were required you know the annual paperwork has to go through so that we can place our students so they can have that beneficial externship um you'll know one is in our district um we had that's the horse farm hospital that's uh and and and the other one is Gilbert's um so just continuing to keep those Partnerships going and making sure our kids have those options and we can place our students there as soon as uh this semester sounds good I do we have to update that one agreement on the um the affiliation agreement to read ester's name on it versus Todds is that okay y okay yeah if we could get that updated okay sorry all right Hil yes it I I wonder is this because the work based learning okay just for clarification the the name is Todd Sterns is on it because he's in the work-based learning office now that's not her as the superintendent him as a superintendent it's just the role change created different places where those names show up perfect I just saw the central 301 yeah email yeah no absolutely because we continue to house them here yep yep I'm fine with that okay all right okay thank you yes Nolan yes pepus yes vote Yes Fulk yes Gorman yes all right the motion is carried next need a motion in second to discuss and approve the cheerleading team's overnight trip to ihsa sectionals in Knoxville January 26 to 27th so moved second thank you uh this year the state of Illinois has decided to create the boundaries for medium division cheerleading uh ourselves kin and Sycamore have the distinct honor of heading down by Galesburg for the ihsa sectional rather going to I know dundy Crown's hosting one but the state has decided us to put us down there so just for the opportunity those kids to have every opportunity to to be ready to go you know if they have to get up early you know we're talking about maybe at 2:30 3 o'clock in the morning uh departure depending on what time they perform so we just want to kind of be prepared like I said give those kids every opportunity to earn the trip to State based off of what the the predicament the IHS they put us in as we didn't make the choice to go down there it was just kind of where they're putting us self all right thank you Nolan yes pepis yes vot yes Fulk yes henil yes Gorman yes motion is carried next we Motion in second to discuss and approve the resolution authorizing the sale of real property located on Russell Road as as presented so moved second so in your packet you have a resol for the Russell property which is our property located in Plato Center um the bid process will begin effective if you were to approve this resolution this evening um it'll actually begin putting packets out uh getting it posted in the newspaper um by law generally speaking bids go out one time uh to newspapers because it's real estate it has to go out three weeks in a row and so I'll put that bid process out there is um as the board had decided when you set the price there is a low bid price that's part of the resolution was part of that packet um between January 17th and February 7th is when we have the notice out there for public sale uh February 7th is any bitter questions indeed deadlines we have doc um we have Mr Dan paway who's our building's grounds who will take any questions they may have or want to visit the sites people can go check with him to do that and our bid opening uh would be on February 14th Valentine's Day little big heart uh for bid opening on that day um and then February 20th if the approve an agreement then we have a 60-day due diligence that's part of the agreement as well any questions on the resolution that's in the more packet all right papz yes vote Yes Fulk yes Hil yes Nolan yes Gorman yes motion has carried uh next we need a motion and second to discuss and approve the resolution authorizing the sale of real property located on roron road it's presented so moved second so again another resolution but for the property that's located in Plato Center on morison road which was the property that we had normally actually positioned to have put ourselves with the um high school that we're currently putting out for a referendum um same timelines will be established with this one so they'll go out together in the bid process and the bid packets um although the bidding date of the 14th will be the same times will be different so one will be earlier than the other and uh Mr palwe will establish those time frames and when we get the bid packet out um for everybody that wants it we'll also be pushing both of these out via social media um and making sure that gets out uh not just through newspapers through other means um just set it again we have a low price here in terms of what theal bid would be um for the property on Rison Road um and then following the same time frames 60 day due diligence as well any questions on the resolution all right vote Yes Fulk yes Hil yes Nolan yes papis yes Gorman yes motion is carried move on to information items first director po who review the Environmental Studies completed on the property at 47 good evening it's been a great weekend I'll talk about that later talk about that later though yeah it's my hair isn't it um so um as Dr Mangin reference for the properties we s we are selling we also had the 60-day due diligence for the Route 47 property that we recently purchased so we worked with uh the attorney and our civil engineering firm um which their representative is Glenn Ericson to go through all those processes and go through all those things to make sure the property is what we thought it is um so we completed the Ala survey which is just a a detailed survey survey of the property which helped us establish where we were going to put buildings roads things like that um we also completed the uh Wetland delineation process um which also came through with u positive information there's very little Wetland there's a little piece in the northeast corner and then a few other low areas not affecting any of the locations or anything where any of the roads or building structures are going to go um we also completed the phase one and phase two um Environmental Studies the phase one study was the initial study that um the Degan Group which was subcontracted through Ericson went through and just went through all the environmental impacts of the site Was An Old Farm site so you never know what could have been out there in the past so they went through did soil samples look for you knowest containing materials in the homes and the buildings so went through and did all of that the only thing thing that came back as a question which brought us into a phase two survey was there was an old burn pile on the site um that had some petroleum based products that were in that that we either used for burning or that were burned so then one of our requests was to have the the owner remove that um which they have so completed already um and then that was really the only thing that that was contained in the phase two environmental all those reports are in the board packet um and then we we're starting the geotechnical work so we're starting all the soil borings um we kind of got hampered by this little weather snafu that came through um but we did get some initial borings done before that and the soils look atypical to what we'd find in this area of of Kane County um which at this point aren't going to require any you know crazy structural you know Integrity issues or any crazy footings or anything like that based on those soil samples we're starting in the area of the building structure which would be our phase one construction zone where we would try to um work through getting a building pad and all that stuff so that was where the area of those soil boardings were done first we're going to check obviously the rest of the site for roads and any future structures and all that are all part of that also um any questions about that so apart from that burn pile there was nothing else really of any significance that nope that up to Warrant further exploration or flood issues that we had yep flood issues that we flood plane that we had on the other site there's a piece on the the north border and and the South border which interesting enough the north border will probably be what we tie some of our retention basins and stuff into but nothing that's impacting any roads or the uh or the building site that very POS uh the 19th of this month is the due diligence so we did get the Environmental Studies in within the time frame required in order for us to then say that we are moving forward because currently we have not move forward with the contract even though you have approved it um because we want to get to that 60-day due diligence but that is the 19th of this month so just a few days away any other questions thanks D thank you thank you thanks for getting it done go go for next we fac I'm not moving I'm not moving um so um weather was a interesting impact and interesting on the 20 classroom addition we're doing um ironically uh our construction management shales mcnut did a great job of getting concrete poured um on our on our last slab for the first floor so the first floor is completed with concrete got it in right before the storm on that Monday we poured got that done so now we we can start building up those walls and get um structure to try to get that second floor on we're probably about two two and a half weeks behind schedule on our overall predicted schedule which was very aggressive but we do have some time on the back end so we don't think it's going to impact us once we start getting that structure up and getting that under roof then we'll be able to pick up those days so that that project's going going really well if we can get some snow cleared and kind of get some moderated temperatures we can keep keep working on that site we've been tenting in um and pumping heat in so the Masons can work in a tented structure so we've been working through those winter conditions doing that and then blanking all our concrete to make sure we don't have any issues in the future so that's all going really well um we're working on U still working on bid docks want to get those out soon for the pl Road turn lane um that is going to be a summer project on the docket um we're going to be partnering with Kane County on that um so we've worked very closely with Kan County on that project and they're going to be a financial partner in that with us and share some of those costs and develop at that turn lane in front of Central High School um so that that bid will be going out in the next couple weeks and that'll be a summer project to get a nice turn lane in front of the high school um and then we're also still right after that bid goes out which hopefully it'll be a couple weeks I keep talking about this generator thing we're going to get those bids out Dana's on me to make sure we get those things done so we're going to get those that bid out to get that work done try to get some work done over spring break and then on some Saturdays going into the summer to try to get all the interior work done for those generators um and then the last thing I wanted to do is is this weekend was as everybody knows was crazy um our staff weathered the storm so to speak like we keep saying our staff put in 30 plus hours this weekend um to make sure we got facilities open make sure we got streets plowed I I can't commend our staff any more than you know say thank you to them and everybody should just appreciate the time and effort that those guys put in a lot of other people were at home enjoying a nice cozy fire sitting on the couch those guys were out working they were out in that stuff plowing doing a great job and and we appreciate them and we only had a couple of issues through the weekend um we had a couple heating issues at Prairie View minor heating issues couple Frozen coils we had a boiler down for a small period of time got that all up and running um our mobile units we have a that's all above ground Plumbing as we all know in a mobile structure as well as you insulate that and heat tape all that lines are going to freeze so we've had some sewer lines and water lines in our mobile classrooms freeze um so that's something that we got to look at and got to moderate use of those during these cold temperatures there's nothing we can do to M you know to take care of that or change that at this point in time we got just got get people underneath there so we may be without washrooms in those structures during this this really nasty cold snap so so but other than that knock on wood everything is we came through it so we're ready for tomorrow great job thank you guys awesome thank you all right thank you all right next up is Athletics and activities update director J is here I'll give everybody a minute if you want to pinch yourself and wake up after uh Mr got done talking because uh before I did but uh in all seriousness I do want to thank I do want to thank uh Dan and his staff um for getting the uh getting at least the high school and all the other facilities up to par for some of the events that we tried to host this weekend I know uh the hours that they put in do go unnoticed but a lot of what we have and when you come to events and you see you know whether it's mooping the floor you know bleachers or anything else that's that's Dan and his crew so thank you to him and and everybody under his in his department for getting that ready um just wanted to come up here let you know hard to believe Winner's wrapping up as you saw uh cheers going to sectionals dance sectionals this weekend uh basketball boys and girls is kind of coming to an end wrestling's nearing the end and we've already opened up uh our boys bowling is done and girls bowling is going to end January we've already opened spring registration as you got that that mailing and you know most of the coaching staffs are are filled at this point ready to ready to go and crossing our fers for it to be 70 and sunny on February 26 when they kick off so but our indoor track season will start Wednesday and uh we'll have a lot to get moving there um our robotics team is uh entering a couple competitions this year so they'll be down at Pavia uh this Covington's doing a great job getting them off the ground and running and we've got Scholastic bow and our math team already competing so uh numbers and opportunities for kids to participate as fantastic and the one final update that I do want to give you is uh with the help of Dr maning we uh were able to sign a contract with Team rehab uh facility right there off of Randall Road nelgen and we're uh we're that much closer to potentially having a full-time athletic training solution uh at our high school for our athletes and our kids kind of hopefully towards to wrap up winter and then obviously comes Springtime so uh once we have more information on on the C who that might be we'll obviously share that out but uh each day is looking a little little closer so again can't thank all of you for the support and everything and uh look forward to seeing you out at some of these uh final home events at in the winter before uh we sit outside and freeze a little bit in the spring so thank you next up is bus bid director Porto is here um hello I'm just here to share that uh bus bids are scheduled to go out at the end of January and that will be for the 24 25 25 26 school year it's our small uh bus bid package so we'll be looking for 22 school buses um and we will bring the information back uh for board approval in February thank you and we were really well with Dan pway too so um we worked hand inand with him getting our buses ready and cleared off because that is quite a task um they've all been started multiple times throughout these cold weather days so we're also ready to go for tomorrow thank you thank you all right next up Dr mongan will review the recommendation for school fees for the 2024 to 25 year so um annually we like to review the school fees we did look at school fees across the region and we're well within the the range so we are not recommending any uh increases in fees so status quo as we have been for like the last five or six years nice I mean if this is the end of the 24 25 year that will be 10 years y with unchanged fees sry that's good well it says 2015 yep oh yeah so next year 2025 use those eyes we got it those eyes got it really it's been a while right right the enrollment report is also in the packet any questions on that move on to foyers uh so we had one Freedom of Information Act that came through uh from Miss Welch we received it um it was reference to multiple items uh relating to the 2016 referendum uh past in current enrollment forecast and school capacity due to the number of items that were requested we denied the request for for based on being voluminous was there a dundum done to shift said within 10 days you know you we we submitted a letter to miss wall just to let her know that she had number of days to resubmit it in more of a um concise concise fashion or different one so that we could respond and we have not received a response back okay right that concludes everything on the agenda uh we need a motion second to adjourn Open Session and move to close session second buul yes Hil yes Nolan yes papis yes vot yes Forman yes motion is cared

all right I'm going to call this meeting the order this meeting is for Creek mon Board of Education District 2011 U the meeting is committee of the whole is Tuesday January 16 2024 at 18:30 military time or 6:30 p.m.

I think you should be able to come back to it once he get okay so we'll we'll hold off on the um item three and that means Che I means you're up for a ram Clinic update you can't possibly have any news no news uh just a couple of couple of things really for for you folks um in terms of signing up as volunteers but uh first just we had our first Community host group meeting on so that's just like the um chairs of um each of the activities we had that on the 9th and we scheduled um a Cadence and a date to meet with ram so you have to do that every month up until the the time of the clinic um so we'll do that uh going to do that in the second week of every month until August um just got that news today but what I wanted to to mention and this is the last thing so Laura I just sent you um in response to this meeting invite for this Board of Health meeting the link to the ram volunteer website and so for um Ed Burman and Dave they would go on and register as Community host group members if you haven't already done that I don't know if you guys have um but if you haven't Laura can will send out the link um and then for other folks like Raj um Laura um um if you're going to be involved I know Raj you definitely will Laura if you're going to be around and want to be involved You' be General volunteers and we're just trying to get a head count that's kind of why I'm pushing it now um and of course if anything comes up um you know you can cancel and then Ron you would sign up as a physician just like you did before and Barbara would sign up as a nurse if she wants to do it again too so um so Now's the Time to do it and yeah Laura if you did could send that out I'd really appreciate it that would be great do you want it on the website as well yeah definitely did we do that I think we did that last yeah we did okay yeah perfect yeah you know the the um sign up thing's a little kind of funky you got to go in first find the Framingham clinic and then you know kind of choose the days that you want to volunteer for things that you can walk your way through it but if you don't get an email back then you didn't get registered so um just remember that if you don't get an email back first check your junk mail or your spam folder and if you didn't then something went wrong and you can let me know um I mean it's not rocket science but it can be a little confusing so um but that's that's all I had unless there are questions yep so do you have any more heavy lifting to do pretty smooth it's it's pretty smooth I mean we have a plan for fundraising um and my wife Liz has taken care of that I think I've got um the the the things last year that that um you know I required a lot of effort just on my part was like the parking lot figuring out who's going to be in the parking lot um at night and during the day I think I've got that covered um which is good and so then it's just kind of recr recruitment what I'm trying to do is connect ed Burman here and Dave who are our recruitment guys with the volunteer coordinator over at RAM and once they make a connection um and and by the way you guys that might take a little while I think I mentioned that they had the Knoxville clinic but she knows that you want to connect um but once I connect them they'll have a better idea of what needs to be done for recruiting people like uran so just the professionals um and then that that should be it I mean all the other stuff that you know everybody kind of knows what they're doing Steve Mitchell with hospitality and Ed Hart with promotions we're we're in good shape that's great yeah well you know thank you and Raj and Ed for uh you know undertaking this again it's still an unbelievable task so great Gabe anything and I will definitely get get in touch with you Raj within the next I would say maybe not the next two months but as we get into the spring about the um food permit and all of that abely so I'll take care of that you know not be a problem okay thanks Dave Ed anything no okay all right Jay thanks as usual thanks you guys thanks Ed and Dave yeah yeah moving on to uh item five uh Health director's agenda you're up Raj thank you sir um so lot of housing stuff going on you know in the community uh uh chestnet Place Apartments as as from before you know we have couple of uh open cases uh they they're definitely better with the dumpster you know and the trash uh there is one pending case you know that I reach out to the manager a couple of weeks back I have not heard you know uh so couple of pending cases still there uh we have picked up couple of cases at serus apartments uh one was last week one was actually this morning uh it was a trash complaint um ongoing trash issue at the compactor area so I've sent them a order to correct letter today I did get a reply from uh the manager you know a few hours back that that's been taken care U there might be another coding case that might be at the cus apartment that we are looking into uh 137 Pawn Street uh I have have sent the board an email from from AG's office you know they have finally sent uh uh a demand letter to to the to the occupants owners of the of the building U I guess they they're giving them seven days to respond uh or else you know they they're going to move forward with filing this in court uh can I ask a question can I ask you a question on that real quick sir yes yes I noticed the letters were sent to a motel are we sure that they're even still there that is correct sir so I I checked right the day uh on that day the the letters was posted by them that uh one brother right uh is still in that room you know that we have verified just before sending the Letters Out I have coordinated that okay and I'm I'm in contact with the Montello people so they it was updated the same day the letters was okay thanks Raj thank you sir at the same time you know this was back I found one of Brothers Living in another van uh and the Building Commissioner Doug's part was out there last week you know to post the letters again on both the uh the vehicles that are on property right so he found that they have broken into one of the windows to get power to one of those BS so there was a running from from the building to the just just an update you know so the Elder elder brother was actually found living in one of those BS that that's new on the bo so Raj the electricity needs to be kept on in the house sir we have discussed that you know with the Building Commissioner I don't know if it is our J addiction to cut off the uh cut off the electricity you know uh something that we have addressed uh this with the AG's office I don't know if we have the jurisdiction over cutting power to the building so I I will check more on that you know but this came up you know when he found the card running right to do that camper uh but like I I need to check more that if if we can even do that MH uh 23 Trail sideway this is the new housing case we have picked up uh so that's on the housing side uh with a permitting restaurant updates uh Boston paint wall uh well we have not received application from them it's like a pending thing from last year right like they they were selling food without permit and then uh we went in they did file for a permit last year but there was uh a pending item before we going to grant them the permit our inspector Tom Karan is looking into it hopefully we have an update you know uh and then uh restaurant H to they they are missing a CPR certificate you know the choke certificate that we required for our purpose and the last one was the marathon Deli and I can update the board right here you know I have not seen them here today but uh they have since uh submitted a certified F manager certificate why we have to bring or I have to put them in front of the board because they didn't have 35 person for over two months and when uh we communicated with them with the application I find their attitude little LAX towards you know getting the cert certifications for the for them and their staff you know so that that's one reason I have put that in front of the board and I will check with them you know it might be a communication thing but they did submit uh a certificate to me on Saturday you know this past Saturday and that that was the reason why they was in front of the board at the first place uh we did had a salmon case in the community um I I tried calling uh to the patient or the individual couple of times you know she spoke to me a little bit one time and hang up the phone uh then I was able to talk to the disease investigation team or you know infectious disease team at MGH and wom in bringham hospital uh we are not sure about the cause uh at this point but uh is it's probably a traveler case you know the individual did travel to Brazil uh in the fall so and I mean I'm I'm not able to fully investigate uh where this case was from you know but hopefully or probably it's a traveling case you know that we got uh Co flu clinics uh we have picked up another clinic uh that's on January 23rd uh 10 to 12 uh at the Town Hall it is again with the pin Hill Pharmacy and I do have an update on the mil Pond rest home so this afternoon Building Commissioner asked me uh that the mil pond have scheduled uh a fire as well as building inspection with the with them and if I want to come along and at that point I was like you know I have I have no information besides that letter that we got uh from them you know regarding the transfer then I I made a call to Rita and I I I informed her that hey there are some pending work at the kitchen and we have not received any or updated Pest Control reports for the month of December and Jan she did send me uh Pest Control report for December and uh she informed the owner of the building uh so that they can communicate with the new owners about you know applying the food permit with the heal Department as well as doing the necessary Renovations or the items you know that they need to do before we're going to grant them the permit so hopefully we hear from them but at this point we don't have any communication with the new owner as far as you know the food permit is concerned I guess that's all I have and I'm I'm open for any questions now yeah Raj with respect to the salmona case so when when exactly was the did the person uh get treated for the salmona when was I can give you the exact date sir you know uh I gu I'm just wondering if it it was if it's possibly attributed to travel in in the fall I was just wondering like how how close to the travel the uh you know the disease showed up and and so you know could it could there be another source or is that is it fairly definitive it can definitely be other source sir usually you know like salmona we do see a lot of salmona with the food right and it can be a pet related thing too you know like you you can easily pick up salmon from pets you know if if uh that way right but uh U very limited information right like they was a travel the most part that we was concerned about you know is to spread right and what I what I found out from the infection disease sche there that for the record you know the person was not working you know so like we are concerned if they're in the food industry or you know elderly home or something like that right that you can easily spread but uh I don't have a concrete information but uh both things was negative right like the that it was a travel thing that happened that's you know one thing and the second thing the person was not working you know as for the doctor's records okay that's the closest we can get you know like information wise you know I I wish I was able to speak to the patient itself you know that they can give us the best information but that was not the case this time hopefully I answered your question but like the fall travel I we was not sure but it was somewhere in the doctor's notes that you know this person had a travel you know but when the travel was I I don't know great thanks okay all right thanks Raj as usual um and moving on to uh item six the consent agenda um we were all there uh for the December 19th meeting anybody would like to make a motion to pass the consent agenda as written I'll make the motion to approve the consent agender as written okay that's great second second second Jay thanks very much okay all in favor I I okay all right that passes for nothing thank you and then I knew this would be relatively quick so um just future items I guess we'll have Jay and Raj you want to keep marathon on there or anything you need to handle with that additionally yes sir I mean if the board want to see them I'll definitely ask them to come on the next meeting okay all right you well I think we should just to make sure they're gonna you know try to remain compliant and see what they're going to do about only having one person that's certified so I think we should do that that is correct so the was my concern right I did did write with them uh last week that I we recommend to have additional people you know certified and didn't get a response so I'll touch base with them tomorrow and tell them you know the board would like to see that and Ju Just for my own and as well as the everybody else's that is not a local regulation these are all state regulations correct no sir to have it's a local regulation to have a certified person oh it's local okay yes uh and but a lot of communities have that you know like the food code it says like you know you can have a certified person but then they can train somebody uh like it's not like a alltime requirement but what we have in locales you know from the time establishment is open there need to be one certified person be available all times okay it's a local reg okay all right okay all right that's great anybody else have anything they want to add no nothing all right rogel let us know if anything else you know is exciting between now and then any um I I I think you can talk about any update on the on uh High Street you know the extens the High Street thing yes sir so as as of our communication right so uh this is couple of weeks back right I guess the whole board knows about the situation at 54 high or should should should I just brief right so yeah this is a property on 54 High uh that I guess um this is like three4 months now right we we have approved their plan the the plan was approved way back you know but uh they started construction and they found a stream you know stream on the property and they they had a seasoned assist from the the Conservation Commission this was going on they was trying to find solution uh the current owner was trying to sell the lot there lot of stuff going on you know so now uh again they want to want to get the work going so um what they have asked us right to little modified plans there was like of uh variances that are local uh that they was asking us for a waer you know and because of the hardship given that we have approved their plan earlier now you know during the construction part this has come up you know we have agreed that we will look at the plans so this did send us not the plans exactly a proposal you know that uh that uh to look at it but uh before that I guess it was on the eth it they went uh before the Conservation Commission again and and during one of their site visit it was found that you know the steam uh or the current location of the septic is like only 42 F feet you know uh from from the from the wetlands and that's they need at least minimum of 50 ft so the Conservation Commission have asked them to move it still you know like move both both the house as well as the the septic system you know that's what I came to know from from our agent or director of consing commission uh still waiting you know if they approve it and then they'll send us the plans to be okay all right thanks Raj thank you Dr okay um right everybody else good right so uh we're supposed to meet February 6th and the 20th next month um so I'm sure everybody can make that if you can't just let us know long as we have three will be good and um always the most important motion anybody want to make that go on I don't have three hands to make that make the motion that we adjourn second thanks thanks Chief second it already by Jay I'm sure thirded by Dave right everybody uh all in favor I I passes all right Laura thank you Raj every all members thank you Mark you too thanks for always being interested in coming all right all right we'll see everybody in February thank you sir night good night thank you everybody yeah good night bye bye

uh four of our committee members on so we've got a forum which is great we can move forward no uh the chairperson excuse me good afternoon uh chairperson call the meeting to order is six o'clock oh the finance committee meeting first thing that should be on the agenda call the meeting to order and at this time the we will select a chairperson for that committee a recommendation has been that we uh select Mr Nelly as chairperson and then once you guys select that then you can move on with your agenda okay sorry about that glad I did not see you on here seconded the uh the recommendation of Mr janelli for chair okay I guess any other any other recommendations none okay I guess does everybody have to vote you win Richard all right thank you add that to my Sion which I appreciate nice Kate Excuse Me Kate could you just take the minutes because we need to know that it was a consensus of the group please yep no problem okay and the the and the finance committee do do we have everybody attending it's my one either Kate Richard somebody missing Teresa Teresa okay she's on she's on oh is she I'm here I'm hi Teresa yep I didn't see your name so it's uh it's tough all right but I thank you you for giving me the honor to to lead this group um I hopefully that we can make this you know productive um and and uh and basically basically uh that's it I I did want to start off by I don't see John Spang on here we're all we're all here Mr Jay he's here oh is he okay I wanted to thank John for his quick and detailed response to my email to him that I I I did back in uh was December on December 30th and I asked John to send you copies of that response again today John had mentioned that last week he had given you hard copies um the purpose of my doing that was basically to bring us up to date we are we're we're we're comprised of a board that some of us are coming in Midstream and don't have the the knowledge with the history um or even experience in some cases as to what happened in the past so there were certain questions that from what I perceived to read in the paper and other things that sounded confusing to me that I I wrote to John for clarity purposes and thanked him for his response which I thought was very detailed and good um so that it brings every body up to dat and at least we operate from being on the same page so it's not as if I wrote him a note and he gave me the information and now I had all this great information nobody else has it so I I I i' like to be able to share things that at least I learn or gather with my colleagues whether in a finance committee or on a full board um to me I I I think some of the answers the questions in here are important and and and the answers are equally as important and I wanted to find out from you whether you think would be worthwhile to go through some of these questions uh where I've here remarked that I had additional questions do do you think that would be informative Rich yeah um I'm new to the board but I do not know who Michael Weaver is and I do not know who Kenneth Wallace is and their roles um okay I can't see Michael Weaver I believe is John spang's assistant is that correct yes yes yes Mr Spang is the Director of Finance I know him Ken Wallace Ken Wallace is our technical support uh he'll help us um with the zoom part of the meeting if we need assistance um sharing any screens that kind of thing um that's he he's there to help W can can is also the same person who streams our meetings our Board of bed meetings thank you no you're welcome so if you feel that there's no need to go through any of this further and and pretty much you comprehend the answers then I won't waste your time but I uh I'll ask you what your opinion is well let me start off by saying this you could read it at your leisure one of the questions I asked John was for uh basically a budget for the academy uh which he provided me in great uh great detail and when I was looking at that budget and the compilation of the numbers It came it it came to a total basically of some $13 million supposedly to open the academy for grades six through 6 through 12 okay and when I calculated I went through and I took down the costs for each grade level that is 9 through 12 and 6 through 8 and the only assumption I had to make I I was I allocated the benefits based on a percentage to the total and I I think I took 70% uh of the startup cost for the material and the other stuff but it was a small number essentially my point was when it came out for the 9 through2 cost it was like 4,600 th000 or an average cost of $4,200 a student when I and that's for 1100 students if I'm not mistaken and then there was for grades six through eight it was like 5, 255,000 uh um 5, 255,000 or an average cost of about 17,500 for some 300 students so when I looked at that and I said wow it seems like that is really disproportionate when you're having almost $188,000 a student to educate for 300 students that's to me just an observation and a statement the other thing which I think is more important is when I look at the budget of the $13 million and I'm assuming that with this year we have close to maybe a a million five or two million in the budget and maybe five or 600,000 from last year but let's say to make the numbers nice and round even uh in the past two years we're looking to absorb $3 million of the 1 $ 13 million has there been any conversation where we're going and the school is is scheduled to be open shortly has there been conversation about the additional $10 million which is going to be a bump into one of our financial budgets that we're making in the near future uh and I I asked that because that is a huge number and if it we don't have I think this is something where need we need some sort of an assurance that when this request comes from us on a budget that's necessary to open the the district for that much money that we be at least aware or assured that it's going to be there because on the 11th hour I don't know what Mr Walton's going to do if he doesn't have that that money and then he has to go to plan B or C or D is to figure out how to implement Maybe by grade level or over the course of time this particular Academy so again not being part of this board previously has there been conversations on that um we we talk about this year the $10 million Cliff relative to the Esser money to me this is another Cliff that's coming up and I I just find it uncomfortable to to go ahead without any knowledge of or assurance that this has been talked about and that we're going to be guaranteed the funding and I go back and give you some experience that I had years ago there was an addition put on a high school for some 55 or $60 million uh uh Mark Bouton at the time said that he would pretty much guarantee that he would pass this I think it was bonded he would pass the bonding but he came to a board meeting with that statement and said I can also tell you I cannot afford to staff that new addition so we knew that we were going in having an additional capacity and then we had to figure out how we were going to uh to fund it same thing happened ear years earlier when we opened the West Side Academy we had to do in stages because a lack of funding so again my question comes from some previous experience um and knowing that it's difficulty so can anybody shed some light on that rich could I could I take a stab at some of that first and I I don't have all the answers but um a couple things um you know uh one of the things about the Standalone budget that we have for theems and and the reason the U the cost is so much lower on what we're presenting for the 912 compared to the 68 Middle School is the large number of staff from the high school that will be transferring over so to speak what you see in the budget uh is the incre mental staff uh that will have to add in uh that year it and that that drives that number down the uh there isn't as much of a middle school staff that will be transferring from other schools most of that will be uh will be new now the uh the last conversation we had with them and it wasn't much of a conversation it was kind of one way uh was when we uh brought our budget last April to the then ad hoc committee and uh one of the members uh brought up exactly that point and he felt that um our conversations uh should be further along than they were at that point um now it's certainly we have to play a a major role uh in securing funding uh but really that is uh the province of the city council whether they uh do it through property taxes or through the existing Surplus you know they are fund balance or by uh reducing other departments uh you know their their job is to raise the funds and you know we're presenting what we think uh is the need uh however couple things it's not as if it's been uh ignored either um there have been a number of occasions uh where we've interacted with the mayor's office they know what our plans are we've worked very closely on the construction it it of course it it's no no surprise uh there but I um maybe I would also look to the superintendent um a little more than a year ago I think um Kevin started having some uh Community meetings to get support and to get people um interested and aware and and the the interest was not strong um we thought we were on the path and and I don't know the reciprocity wasn't there is that a way to put it Kevin do you think or I I think that's fair M Mr janelli can I share the um if it's okay with you I'd like to share the presentation I think that John shared with you and I think some of our um um sitting board previously previous board members will uh recognize the presentation uh this was shared by John and carara at a board meeting um please cover your eyes for a second while I run through this quickly to get to the beginning uh so this was in November of 2022 uh that was the same time there was a committee of the council um the education committee um where the same question was asked by that committee and that was um what is going to be the cost to open up the academy um and 912 um but also what would be the cost to open up 68 um and so we had around about five6 meetings starting in uh September of 2022 um I believe we ended in January sharing some big numbers we shared everything and and and I think monthly what we did was we reviewed the the physical plans of the building we spent another meeting talking about um the themes um of theem um and then you know we began to talk about what it was going to cost for transportation and we tried to break down all their respective cost uh before we got to the slides uh that you were about to see um so these numbers are represented in um our 2425 projected cost um but which which will move based on how much we get from the city now so these numbers were flat we I did not think um at the time when we put this presentation together um we made any um expect we had any expectations about enrollment growth we just talked about the Staffing that exists right now um and so these numbers that you see and this is for current danburry High School this is how many teachers are there this is how many teachers in danburry Career Academy um the other campus uh I'm sorry yes the other campus um and so this is how many regular teachers would be needed across the system and it would be seven new hires we would need for regular classroom teachers um and then for remedial meaning special um for remedial PPT I'm sorry recommended by PPT there will be one um and you'll kind of see 33 currently at the high school we would need um eight uh for um and John if I'm not mistaken this is this one is for the middle school and this one is for the high school this is the total that's needed and then it's three new hires um and then ESL is the same so this is currently at the high school uh we would need four at the middle school I'm sorry yeah four the this is what it is I'm sorry so it's twoes over at uh the west campus fourmies at the high school 14 total three new hires needed um counselors um five counselors needed um at the campus on the west campus 12 counselors needed at the at the high school 17 in total five new hires needed um and so going from left to right that's how this reads and so Danberry Career Academy on the west uh danburry Career Academy danburry High School um and then this is the total 64 needed on the campus with two aies 144 regular red teachers needed at the campus with fourmies yeah and and Kevin pardon me yes you know I don't want you to waste your time but in the details in the memo that John answered to me he was he was he summarized it was very clear my my point is is is as follows give or take a million dollars when this Academy opens up you're going to be asking for a round number of $10 million more over and above what we refer to as the the the operational budget that is correct okay saying all I'm saying as a as a board member or if I were the superintendent all right at this particular point I think we ought to shake the trees and make sure that whatever Target date you have that you're going to go into this school that's going to coincide with construction and I think it was a blessing that the construction was put back a year because I'm not sure we could have afforded to go in this time but it's something else but that extra $10 million that we're asking for over and above whatever your budget comes to is going to be critical and if it's not there then you're going to have to start figuring out what you're going to do I mean that that's an exercise for later date but I I I think and again it goes into the multi-year projections but I tend to think conversations like this have to be started so that you as the super superintendent and us as a board don't become blindsided you know we don't want to deal Mr to be clear we we've had a number of conversations about this um this November presentation is actually a board meeting um in November of 2022 uh we had several meetings with the education committee um of the council um and um certainly had u a number of conversations with um the previous mayor Administration and have already had a conversation sharing round numbers um with the current Administration um and you know we have no problem continuing to advance this dialogue because it needs to happen um I can't I can't um say that we're definitely we're going to get some absolutes on in terms of how it's going to be supported because I'm concerned about 2425 um but I I'm hearing you loud and clear that folks need to understand similar similar to this year another investment is going to be needed in the 25 26 school year as well I I understand Kevin I'm just looking out for Richard Richard if I may interject if you don't mind please so they've had preliminary discussions regarding the 2526 budget when we bring the acmy on I think for tonight's purposes we need to look at 2324 budget where we're going to stand as far as year end is concerned come June and whether or not you know we're going to get that that umbrella of $4 million and then where are we in regard to the operating budget for 2425 I love I love the fact that you look long term and you you want to make sure that you you know that you that basically that the city is aware of the dollars and cents that's going to be take that's going to be involved but I almost think we're putting a horse in front of the cart that I I agree Richard all I said let's look at 2425 budget yeah and then 252 come here soon excuse me excuse me Mr Janella your chair could we let one person we answer answer the question then move on Teresa had her hand up for a while Richard is talking and let Richard uh finish his question and then the answer and then we go over to Teresa so everyone whether they uh board members are listening can get at least some clarification and hear what the other person is saying yeah so could Richard continue with his question Harley and then we'll move on to Teresa yeah again I just I just feel that we're putting the horse in front of the cart discussing 2526 that preliminary discussions have already been made with the city that on top of the operating budget and the wish list for 20 for 242 but we're going to need a minimum of $10 million to open up the Academy I would rather for sake for this for this meeting for tonight let's look at where we stand 2324 where we're feel we're going to finish in 24 and then look at the 2425 budget because from what I've seen from from Mr won that you know he has added wish list he has added you know positions and support staff in terms of a wish list taking it even above the 168 originally proposed yeah okay Teresa I'm sorry I can't see your hands so somebody who can it's yeah yeah I understand I um I just want to point out as a uh the past two year member of the finance committee uh we were originally told that we were just going to open up the uh two acmy on the west side and not take care of the junior high and not until this year's uh proposal for next year's budget that we learned that everything was going to open up at once uh and and the move in the whole schat I just want to point out it was originally we were originally told the only two um two sections of the academy we're going to open at the West Side okay that's my take great so Richard I wasn't looking to get involved in details on this all I was looking to do is I preface the point was to bring up existing members and to Kevin's point and you reiterated they had discussions on this and I'm satisfied with with his answers in addition to listening to to my concerns so uh that's fine thank you the the uh the the other thing brings us to The Current financial statements um and John don't take this the wrong way but I don't understand anything on the statement as to what it means I know you gave a narrative as to the cost of the Kelly Services the police department and something else but and that's hard to see the statements but when I look at the statement I I I see a variance of $3 million and I see everything else zero zeroed out and if in my one of my comments to you was the definition of an encumbrance but so what can you tell me what this particular statement is supposed to mean and again don't take it as a derogatory because I'm accustomed to looking at statements that have variances on it and then looking at variances that are up or down explaining the variance this shows no variance except for two items which to me concludes that you I mean forget what it concludes but it doesn't have any significance to me and if you can enlighten me and I'd appreciate it uh if it's uh okay I'd like to have uh Mr Weaver walk us through the report um before he does so rich um what I'd like to point out is probably uh two years ago now uh the then finance committee um asked that any uh minus figures be taken care of on a monthly basis so we we started to um take care of those each month and that's why you don't see any variances now what you say take care of what do you mean well let's say a number were showing slightly negative um and another one were were positive uh they would want us to transfer from the positive budget line to cover the negative budget line on a monthly basis um there's two views of that that's a stupid that's a stupid statement them to have recommended to you well um I mean it it it makes this report absolutely meaningless absolutely meaningless it it makes it I don't know I don't know what $3 million at the end of the year shows I mean normally I look at that number as an indication as to whether the part of money we have is going to be positive or positive or negative and and again these board members you know at least I was told that I was financially responsible for a deficit in into spending you know if the city doesn't bail us out so you know to have me write a check for $300,000 to cover my share of a negative balance it hurt my checkbook substantially but I think we're willing to uh whatever your the committee's preference is uh we can do it either way but it it's it's I I assume that you were told that because I don't think any professional would make any heads or taals out of this particular statement I mean I I I I couldn't out of it you know it couldn't make any any sense I can go through and give you an analogy of a couple of things but since you've agreed to go back and have the variances I think those variances are important because if it shows a a negative variance then you know we have a problem and we can explain what's creating that now in in the mechanics of the the the mathematics if you got a negative variance and you got positive variances and they offset it's sit back inside and say okay the pluses and minuses agreed but that net of pluses and minuses or as we get closer to the year end make us aware in what our financial position is it also gives us the opportunity to look at line numbers and categories or line numbers rather as to what expenses are going out of whack relative to the budget uh assumptions that you have so everyone Frozen so you know I don't have to explain it to you you're a financial person but my suggestion is going to be to go back have the variances show and then we deal with the explanations to the variances okay understood we can do that and you could take and then you could take the rest of the meeting to go through the report Mike do you want to walk through the highlights sure um and and yes we're happy to uh change the report um however uh best uh suits the the board but um this is the first of several documents um in the presentation and this is just a a highlevel summary um one just showing what the overall variance uh of the general budget is um and then additionally we'll take this time to call out any significant items um that that we think are um of of note um so you'll see here um through December 31st which is the end of the calendar year we had spent 56.3 million and of the $150 million budget and in addition to that 90.6 was encumbered um leaving us with the the balance that you noted of 3.1 it's also noted Below in that boxed out uh column um I'm not sure uh Mr janelli I think the the original question came from you about incumbrance so for for the benefit of everyone here um the way I like to think of an encumbrance is um um money that's um earmarked if you will um to be spent so uh if you can think of it that way um there are uh three things we wanted to to call out um this month one is the uh post-pandemic labor struggles as many people are seeing um not just in danburry or or in education but around the world in many different sectors um it is increasingly difficult to find um Staffing as well as there appears to be rate differentials all over and we're um very familiar with that that that's the case here so the first thing we called out is just the the number um of teacher absences and and power for professionals have increased in addition to the the rate per day or per hour the next item which is the third paragraph based on let me ask you a question based on the narrative so regarding the the increase in the costs on the the the daily rate and stuff like that which you feel is is important significant significant enough to highlight where if for looking through the details would I see such a an indication the reader should be able to follow the narrative to the report right and and I think to uh a portion of your your point before that when the variances Are all uh zeroed out it could be difficult um typically when I see issues in labor um for for us you usually will see um if it's if it's if you're under a staff you'll see a positive variance in labor and benefits and that's often um countered by a negative variance in uh like aemp fee or agency fees which for us is Kelly all I was saying is based on what you're showing me as a narrative as I as a reader couldn't identify anything that you're talking about as a a a high point or as my friend likes to call it a needle mover for the month uh I don't see any evidence I can't see any of that in this report that that's all so understand so but that's that's fine and you know you can go through the restk of the report but you know other than telling me how much you spent for the period of what's it five months uh I'm not really interested in uh in that because without other data it it has no significance to Me Maybe the other committee members uh to but that that's my opinion okay Mr Janita has a question want go ahead okay um one of the things that I'd like to unless you tell me that it's of utmost significance um in the paragraph that you talk about the absences and you're zeroing in on teachers and parap professionals um and I'm wondering if people who hold our administrative positions are included in those numbers our salaries do roll up all into the same line um but specifically the large majority of uh openings is in uh are in teachers and power professionals I I understand but um it says not only the number of absences for teachers and Prof and I understand your the next sentence talks about subs and you may not get subs for your um administrators but certainly um since that is a key point that keeps coming up in reports I would appreciate that either you use the term professional Educators professional staff members because it appears as if the arrow is always pointed at at uh the teachers noted John and and uh and Michael let me make a suggestion for for thought for you it might be beneficial that in your detail of the lines that you resume putting the account codes in and I say that only because in a narrative if you're talking about a specific specific category you can bracket that and and just refer it to the line number so again for the ease of the reader to know what you're looking for rather than to have to scan down you know six pages of of of a document um that's that's a good suggestion we can do that and then at some point between us i' like to get together with you and this might be nitty nitpicking with the other people but I'd like to through the definition of encumbrances U sure they they uh and again to the rest of the people this is stuff that to me because this is my my background and and John could relate to it um it's important that at least we're on the same page as to how things are are calculated it makes your life easier at the end of the day to read this stuff but would would you like me to write something up that's succinct and brief or you want to talk about it now or what's your preference no I mean basically you gave some description in your response to me but I have different examples that I'd like to go through with you so you know we'll do that offline okay that's really getting to the weeds and we don't have to you know take anybody else's time with that that stuff all right go ahead uh the second item we wanted to call out was the new Union contract for uh the police officers um we contract with Danberry Police Department to have staff um inside the school as well as uh uniformed officers um on on kind of an extra Duty basis um outside of the school the new contract um John I think you're a little bit more familiar with this but that um they are now going to be compensated at a higher daily rate um so that is that is going to be an incremental expense for us yeah yeah correct it's a um it's a 4H hour minimum uh for the extra Duty and we um I think we were under budgeted uh to start with we were budgeting uh $50,000 for the the three officers to be outside at uh arrival and dismissal and we think that could be slightly more than a 100,000 this year so it's a a line that's in trouble and that's why we want to bring it to your attention the the new Contra Mike can for for our next report could you have some numbers to support that paragraph I think it will help certainly Associated yeah thank you Kevin that was going to be my next uh yeah it it'd be good to since you had the numbers I mean can estimate it with the contracts it'd be it'd be interesting uh to know so you know what the magnitude of these dollars are you talking so I I agree thank you thank and just the last thing to call out um was the um City's annual Financial audit uh the financial audit for the the statements ending June 30th 2022 um is still in progress um John and I had a meeting with uh the city as well as our Auditors again today and we've been meeting on a weekly basis just to continue to move that ball forward you know we were told at a council meeting at the same time that they authorized $100,000 to be that is the council authorized $100,000 to to be provided so that they could hire Consultants accountants to come in to complete this project and then Dan Dan uh Garrick I think his name is the finance director for the city said and almost guaranteed that this report plus a good part of 23 would be done by Thanksgiving and I assuming he thought was talking about the Thanksgiving that passed and not the one that's up and coming so I mean this is the biggest joke that I've heard in two years the the the entire last year was finger pointing as the Board of Ed problem the city problem and it it's still not it it still not resolved which is which is unbelievable absolutely unbelievable am and maybe we just needed more people to be able to speak up and and and talk about this I don't know what happened to the 100 Grand uh whether that money was actually spent or they're still complaining they can't find accountants I mean there are plenty people out there with financial ability to go in and do audit work you don't have to be a genius to to do sched schules and to do reconciliations and stuff like that of of the Mr J you have two questions one from Teresa and I think also from um Mr Holly Teresa um thank you Mr chair I agree with you 100% this audit business we were promised November this is ridiculous and I'm making my voice known to the councel as well this this is terrible I'm glad you're irritated Richard uh Richard from past experience you know me that I look to concentrate within what I refer to as needle movers things that have a significant impact on the $150 million operation budget we haven't got there yet I understand but you know we're we're moving toward that so to your to your point where you're looking for you know clarification in regard to the variances right if it would be possible for Michael and John to possibly prepare keep it simple what are our top 10 expenses against that 150 and where do we stand against them on a year to date as well as an incumbrance line yeah because honestly those 10 major expenses probably and again John Michael perhaps you can you can correct me if I'm wrong but are probably 92 possibly 93% of the total operating budget so it doesn't leave a whole lot it doesn't leave a whole lot of play I mean we've got we've got to look to concentrate on those NE and again in my opinion those needle movers that $100,000 for school resource or for that matter Police Department is a drop in the bucket when you're looking at a you know 2425 budget of 178 million and why why why why are we spending so much time on it yeah and also John to that point I was going to to continue before Rich asked it is there anything that you could add to the current financial statement based on your knowledge of the numbers that you feel are items hot button items to put it that way that you earmarked as as a watch item and and also to to Richard point that or to use his uh terminology needle points is there anything currently that you could make us aware that you feel based on your experience are some costs that are you're concerned about so M Mr janelli John Mike um I have on the screen to to Rich's point about um the big needle overs and um here what you're looking at um are our categories and our um General budget and I I don't know John I'm just wondering if everyone would be uh they'd benefit from just kind of hearing the thought process around uh number one this is everything that's unencumbered and this is the anticipated balance to date um salaries and benefits of course our biggest needle movers in the district maybe you can start with those two uh and then if there's some questions about anything else maybe we can talk about those as well yeah sure thank you that's a a good chart and yes um Rich there is something I we'd like to bring up um from the chart you're seeing here um we're not unlike any other uh Public School District most of our expense is in uh Staffing uh Staffing and benefits um usually three quarters or more and we're no exception so that that's where you you find the action um what's uh what's new this month uh in addition is that we've U been really scrutinizing our grants and um Mike will get to that in a minute but what we uh we're able to find we believe uh is some room in the grants uh to move some U budgeted items some actual expenses out of the budget and into to uh the grants and still meet the guidelines of the grants and as a result um if remember a month ago you weren't seeing a balance uh like this but the $3 million unencumbered uh is very close now to what um the ask if I could call it that in front of the the ad hoc and we'd like to uh maybe change that a little bit I'll explain in a second but uh there were two grants in particular that we found um unfilled positions or extra uh budgeted and approved by the state for salaries that that were not uh needed we we had hoped to fill all our positions in September and October but as as Mike mentioned the labor market is is stubborn uh so uh the first grant is the uh the sr3 that you you keep hearing about the one we're trying to move um into the budget for next year uh we felt there was um was it a few hundred, there Mike six or 700,000 that uh if we didn't do anything if we didn't fill the positions um nothing else changed uh that money would have gone back uh to the state of Connecticut so we've taken uh some expenses out of the school budget and uh reclassify them as Grant expens expenditures uh we did the same thing uh with our title one uh grants uh we have several uh call them the title grants um there's Title One there's title two uh there's some non-public portions there's some uh Grant balances that were carried over uh from the previous year that's pretty U common uh districts that don't spend their whole Grant can carry it over for another 12 months but we found found some capacity there so between those uh two moves uh we think we have a an unencumbered balance that uh quite possibly uh could hold until June now it's it's early uh I think we're almost at the halfway mark in terms of U 180 school days so a lot could change uh if we learned anything last year it was that that things um changed quickly uh but the uh idea we'd like to uh raise with the uh uh with the ask is perhaps having that uh City uh condition that or in other words make it subject to release that if we are to run into any unexpected uh situations or um if we're successful filling some of these necessary positions that would they would uh release a portion uh of the $3 million as needed now what that would mean is going back to them on a uh when things occur explaining uh supporting and things like that perhaps through the finance director uh maybe not the full Council but uh take a chance that maybe we can eek our way till uh June 30th without all of that money so and uh you know back to the original point that all comes from our our two big accounts uh salaries and there's some benefits that go with it so that's that's something new this month so John let me see if I understand you're saying that best case scenario that with the adjustments that you've outlined it may be it may best case may be that at the end of the year June of we may we may be able to squeak by with without having the need to dip in to the reserve and in the event to whatever extent we have to that you would like to on request take down a portion of that this year to fill that void is that correct right there there are some uh positions that are U I hate this they're all important but some are are mission critical for example um we could desperately use uh another Spanish teacher at the elementary level um and if we're successful um that could be something we'd like the money released for things like that I don't expect there' be a lot like that um but it does cover us u in the event or a a sudden uptick in health insurance like we saw last year right Mr J that that is correct exactly what you said that's absolutely correct that that's what John is saying so in summary the deficit of $4.7 million previously 1.7 was basically resolved due to however you made that resolution budget cuts right cut and and and the additional $3 million through additional Maneuvers would may make us whole let me let me go one step further I'm confused on the issue now I don't want to complicate it because there's another 200,000 and 400,000 that enter into you mentioned the ad haaka I don't want to to confuse it with that but in the presentation of the budget that we received on January 31st I forget the page number but there was a slide in there which made reference to reserve of $5 million what I mean we I'm getting confused that as to the magnitude and and the amount of reserves uh is it three or five in terms of what we're looking for well um you know one of the questions you asked and I don't know if Ken Wallace could put it up the um the second set of materials called the answers to the budget questions um if you could it if you look at the second page I think it it makes it pretty clear um there are three uh requests in in front of the ad hoc committees there are actually three committees uh one is the three um it's the other report Ken the one that's um like this it just it went around late this afternoon um there there's a request for $3 million to um for the operating budget for the unrealized savings and that's the one we're we're now uh going to talk about having it conditioned or subject to release right uh there are two other smaller ones uh one relates to the July uh uh cyber breach and the expenses we incurred uh mostly uh for the deductible in our insurance policy we have a there it is if you just go to the second page Canen uh that you could just zoom right in on the the middle of that there are the three um different uh requests uh I was just talking about the middle one we had $100,000 deductible U for the loss and then there was about another $102,000 of um improvements uh security things that uh we absolutely had to do uh to keep our our system safe and to be able to reopen um we would like that money um we needed our technology budget just to have a lot of uh extra capacity um to do that kind of thing so that that we would need and then uh at the top there is uh you know the special ed laws changed in late June long after our budget was done um now requiring Service uh to disable students up to their 22nd birthday uh we have some U students like that uh that we didn't expect to uh provide service to and uh we think that'll be uh $400,000 so uh we feel a change in the law mandate after the budgets were all said and done uh might be a reason to uh for an interim appropriation U but it's that third one there that we we now U you know it's almost February um I don't think the labor Market's going to improve right away uh so we're feeling a little um more comfortable unfortunately saying those positions probably will remain open to the end of the year but John you still haven't answered the question is it I'm sorry is it 3.6 million versus five million or three million versus five is is in the budget presentation it was it was noted $5 million right so John John let let let me start on this um and and Ken please leave this up here thank you for for finding this and putting this up for us the the request that's up here to 3.6 um is the request that is Still Remains from last school year um and then we made an additional request uh because of the Cyber attack um and the change to the special education law um so the board uh prior to the end of last school year on behalf of the board we submitted a request of three million 2,274 additional that brought us up to the 36 um given the um I'm not really sure whether to call it a delay um however you want to call it uh but it was made clear that no decision would be made on this request until after the election um and then of course once November came um there was really no action or activity um or a any movement toward meeting um until January we as a district could not continue to plan as if we were definitely getting the $3.6 million so since then we have made Moves internally to further reduce and slow down spending so that we did not drive the district into a deficit um and so um anticipating that we can come very close to ending the school year in the black um we are planning to now um instead of in the event we don't again we planned we are planning as if we are not getting those monies and so with $5.8 million in reserves our request is as a strategy for the following year use five millions of the 5.8 Millions toward the 28.9 that's a part of the entire ask um of the district okay all right so you okay so your the your your theory put put it that way I can't think of right right was to use that as a source of Revenue to to cut down on the $28 million ask yes okay all right so I got you all right again it was confusing in terms of the methodology as to what created here so thank you very much and for that meason and for that reason Mr janelli we um took it out of the slide um so you know to to help avoid that confusion um how how the city um addresses the $2 28.9 million ask is really up to the city obviously um and we we know we have $5.8 million in a bank if you will sure okay uh thank you for the answer it clears things up it is Teresa Teresa has her hand up yep I'm sorry Teresa go ahead Mr Jay Mr Jay there's a um on your screen Ken can you stop sharing for a minute Mr Jay on your screen over in the top right hand corner it says View and it looks like a waffle yeah if you press that everyone on your screen should come up if you press gallery and then you'll be able to see everyone on the screen so top right hand corner it says yeah I look for the B out of time every time I use this machine I get disconnected so uh it's okay all right we can do it another time yeah glattus doesn't mind being a mediator that's great thank you go ahead Teresa thanks Kevin no you're welcome thank you thank you Mr chair one question on those sped uh figures one how many students does that 400,000 cover and did we ever get a firm uh estimate I mean this these seems to be estimates as opposed to actual uh costs for these students at this point in time I mean we've been throwing this figure out for a while and we still don't know it's still an estimate I uh my last conversation with uh uh Kelly truess our special ed director um it it was less than five students and the components of the 400,000 include uh outof District transportation for two of them uh at a cost of $70,000 each now one of the reasons it's still estimates is you know we're we're almost at the halfway mark we still have another U half a year to go uh there could be days when uh those students don't go to school and we don't have to pay or uh something changes like that so that that's ongoing and then as I understand it there's also a student uh who's in District who requires U additional supports and there's a allocation of the IND District supports for that student also so um it's a handful um not many and and John you said you said roughly $70,000 for transportation but I'm assuming I'm assuming tuition is extended as well for the AO District placement uh 240,000 okay for everything else and then some supplies I think are in there U Ken I I I think to Richard's point I that's the highlight of want to stay on the kind of the macro things that that would be our our message great one other question when you look at the budget as you prepared uh if you can go back and show that screen just the very first screen you have where you have the budget and the encumbrance and all that stuff you know the summary and the report okay I'll find it right there yep exactly the the adjusted budget okay it it's it's now 150 however previously and this may be because of something I I wrote to you previously the the the numbers the gross would be let's say 153 and there was a negative number of3 $3 million I what you call it unadjusted that that unassigned to bring it down to the 150 if this to me if it's adjusted back to what reality is makes more sense because as we get to the expenditure and the encumbrance we'd be able to see if this you know if the variances hold holds true so um exactly and and the other way to um I think look at it this is what you're saying is um we can't spend the 153 until we have it right till someone says yes this is what we have and it's what we have to live within so yeah I just wanted to point that out that was a in a presentation of this uh of these numbers so I thank you for considering uh that adjustment okay so that basically you know I I hope the the next meeting we'd be able to get into more of the details and needle movers as as Richard calls him so that we can have a pretty good understanding and handle on on where we are uh but you know again yep I I don't know what planet these other people were on who told you to do that but it was something else Richard if I may uh John could you so the the other purchase Services of 20.8 million that is trans is is that Transportation it's mostly mostly Transportation yes that's um more than $10 million um I think that's just uh that's regular Ed and special ed uh close to 11 million the other big item in there is our out of District special tuitions I think that's uh $4 million if I'm not mistaken this year so those two things alone are are 14 million yeah okay so if if possible rather than grouping it like that would there would there be an opportunity to just show the top 10 expenditures yeah I I like that idea yes um and I think once we um say it this way take the transfers away and and look at the line items uh what's up and what's down I I think it'd be easy to pull out the top 10 that'd be very interesting to do but but you'll see those um on the next page you know we only only have 112 line items uh that's not a lot for a district our size uh so you'll see those big items right there they they jump right out so yeah W has her hand Mr Janell go ahead oneita hi a question for uh superintendent Kevin um on your slide I don't know as you move ahead did you have something um a slide on school spending requests by schools uh you mean on the presentation itself the one you had yes the presentation that you're showing now did that uh this right so this is part of our monthly financial report the presentation in terms of the budget uh captures program request um so uh K5 68 and 912 and it's it's broken up that way okay of new request for next year for uh Rich janelli number 13 the question for your requests uh for John said provide School spending requests by schools and um I didn't see that um come forward and um you know I I don't think I requested that of him so um okay I I saw the information but the only reasons that I I don't think because as you and I had previous conversations I look at that as putting the cart before the horse um but but that was for 23 24 anyway um we are coming up to our next um 2425 school year um if John if I could please um or you can tell me where to go to find it um the per pupil based allocations for uh the 2324 school year I see the one for the 2425 you provided that yes um and um I we did have a conversation and I am still looking for the um School sending requests by school okay could I uh just ask for some clarification um we we can do this for sure I just want to get it right um in the uh answers to the budget questions uh Mr janell's number or the number 13 um that did come from a board member not Mr janelli um we summarized what the schools uh had given just so we could get you something right away but right below that uh we showed the uh School and we call them base allocations they're per pupil for example uh great plane uh for 236 students at $49 A student got 11,564 hay toown double the size same amount per pupil are are you looking for those new totals or are you looking for what the principal has decided to do with the monies that they've been allocated uh two things um for the per pupil base allocations y you you've supplied that for 2425 yes I am looking for the prior year to see if there was a reduction okay in that and um as far as the um SP the spending requests I believe each School submits a budget yes and um online what um so I did not want to see them combined I was looking to see individual schools okay um if I could just answer the the question we can do ex we can give you exactly that information uh but the per pupil amount which is uh how we equalize things you know we have one per pupil amount for elementary one for middle one for secondary um we did not increase that amount this year as a um as an austerity measure we knew it was going to be a difficult budget year so rather than increase that say by inflation that $49 per pupil at the elementary that was the same last year but what changed was their projected enrollment so if thought they were getting 400 kids last year and and next year we projecting 410 they would have gotten more 49 more dollars for the extra kids but the the amount per kid stayed the same and can you U it's um help me understand where the cost per pupil amount comes from well it was uh really to run the school uh the different things that happened primarily uh to spend in the classrooms for teachers might need supplies or if you get a new teacher or something like that or who determines that amount who determines the 49 the 5775 uh the 85 the 6650 that that was my recommendation of course I ran that through the cabinet uh so I'd like to think it's a joint decision before we uh released it um that's where it came from okay and so on the next page John still looking at the allocations yes um I'm not sure how we how you determine the cost per pupil and I understand said you're running it you know by the cabinet um but it appears as if we're um we're basing it on equality rather than Equity so that's that's one concern we can talk about later um and then we have our our alternative schools right and um I'm not sure that basing the allocation on numbers gives enough money to run to do what they do right so um in July this past July uh these per pupil amounts were reduced by 30% from what we had originally uh uh adopted and voted on as a budget cutting uh strategy uh part of that million six you saw that we cut to lower the request for the from the ask from the city we thought we had to tighten our own belts first before we asked the city for any extra money one of the moves we made was we reduced everybody's discretionary or departmental monies by 30% now then we went to build the new budget kept those levels low where they were uh just in order to hold the budget budget down for next year and so um just an opinion so um at the expense of our students we chose to reduce by 30% what was allocated per building um and so um yes going forward perhaps we need to be looking at um reducing positions and not staff because we certainly the paper says that we have a hundred positions that are opening open that we have we were unable to fill this year um duly noted thank you thank you so John I want to thank you also to to recap the my intent is to have financial statements so that when you come up with with the narrative highlighting your concerns of costs uh that the details would be supportive and also breaking out the the big categories uh that are lump together with M the items in there would be a lot easier to to comprehend uh so thank you for that and to the rest of the people I I do urge you to read John's comments to me that information is is to me important it adds to your understanding as to what you're looking at and basically how you evaluate the numbers so um the next thing on the agenda I saw was a presentation I'm not sure Kevin whether you're was your intent to go through the presentation again since we're going to do that tomorrow no Mr janelli I just wanted to make the board aware um that we've used this extra time meaning instead of like last Wednesday to this Wednesday um in the board packet um the board received um the additional recommendations as Rich Holly had recommended um and so the things that I talked about in terms of um AIDS in kindergarten classrooms um additional um uh supports for classrooms across the schools particularly bilingual support um those requests were folded in to the presentation in a way where it's folded into our bottom line number um and so I I think last week we had presented it where it was kind of an additional page and so I just wanted to bring to the board's attention to the committee's attention um that the updated presentation and I'll just put it on the screen quickly so you have an idea of what I'm talking about and um it was nicely done well you broke it out into slides than thank you thank you um trying to trying to do this in a way where it's accessible um for our families for our staff and everyone know I'm a pain in the neck I had to go through and check off each one to make sure that the slides calculated well that's that's what we need that that's what needs to be done so I'm just gonna share we did add a couple of pages regarding um and this was a a slide that we had talked about last year in the meeting with the previous board and it's really about a return it's a really in a return on investment slide um so this is something that's new in the presentation Next Generation accountability um some of our previous board members Might Recall us this is essentially our report card um and our next Generation accountability index you'll see our scores a 67 you'll see me some of the other districts who had higher scores like Norwalk and Norwalk at a 69 um East Harford also at a 67 um this includes growth for students um um our overall scores for graduation um scores on our SAT it's a little bit of everything that helps to compile this accountability index score um and so you'll see I'm sorry I'm sorry no no it's okay if it's possible I remember the first year I left the board you had put this in IID asked you to put this in yes I was trying to find that copy my feeling is it was a a lesser cost per student that's right and a less uh a lesser evaluation number in in in theory if that's the case it does show but not necessarily a fact that additional spending could lead in particularly in Danbury could lead to better results and in this case here shows that the return on investment your money is invested very wisely and prudently relative to what we're doing to our I say competition but dur distance right no no no doubt about it Mr janelli and um you know the the point of this slide and and I'll just walk the board through and the committee through a couple of additional slides that we've added is we feel strongly that we've been responsible stewards of um the board and the city's monies um however there cannot continue to be an expectation uh that my staff can on the on on the backs of teachers and admin um can continue to move and have these kind of results ad s um with with a population of students who require more support um and if we're talking about reducing we can't expect that we will continue to have even this level of um um of outcomes for students um if if the needs are greater and we are about to reduce more um and so just for some clarity for everyone who's watching right now uh we spend and you'll see um along with Meridan um lower perent student um than than quite frankly anyone in the state of Connecticut and despite those numbers you will see um $21,000 uh for uh Stamford they're at a 65 on the index um and then the green is I'm sorry the green is Stanford and they are at 65 on the index uh West Haven is spending um seeven a little over $117,000 per student at a 66 so they're certainly closer to us but again they're not spending nearly as much they're spending that we're not spending nearly as much as them and so that that's the the point of this slide I wanted to bring the board's attention to um just a couple more slides we also put our durs in um and so this is kind of the comparable districts in our demographic reference group we do have a definition of demographic reference group that you not see in the other presentation so we thought it's important that the board had this um multilanguage learner enrollment growth us compared to our other districts as well this is a count since 2017 to 2023 that's what the growth has looked like us against other districts across our durg um and um this is the general operating budget for danburry for Norwalk and Stanford and I know often times um um you know our community even some members on our board um frown at the comparisons on norw and Stanford uh but but in but our socioeconomic profile these two districts are the closest to us than any districts in the state of Connecticut Norwalk is at a $226 million General operating budget Stanford is at a 3113 General operating budget um so I I just need the board to understand and be mindful our families to understand and be mindful the city of Danbury to be to understand and be mindful this is what it it should be a heck of a lot closer to these numbers in terms of a general operating budget and then our um our grants should be the supplemental and and uh the the the the supplemental uh positions to help support the general operating budget um so you'll also see that slide um and then we added in um some additional um information uh regarding our grants and so these are the big major ones at the top um and then a little idea about um ideally what these things should be spent on um so we did the lines idea Title One Two 34 state by L and you can see the Awards coming uh from the state um the federal and state grants and then behind that you know we tried to provide a py graph um as well and you'll kind of see a breakdown here of all of the grants and then you'll see a breakdown by category so this is including all of them $41 million in salaries $3 million um I'm sorry salaries and benef $41 million staff development 3 Etc um and then you'll you'll kind of see a kind of a roll out of Grants and general fund I know this is something um this the ex the previous board in this board has been some questions about that obviously if there are some additional questions um you know we can provide even more information at subsequent meetings but I just wanted to make sure um the committee and the board just aware of the updates that were made because with the additional time we just thought it would be appropriate that we add this now and not wait another meeting Kevin can I ask you to go back to the probably the second slide when you get the the enrollment the uh what the one for the multil language and the special absolutely right it if no this is not the is this the one I was looking at and and so this one I'll explain it quickly our multilanguage Learners the enrollment growth since 17 I'm not looking at the growth go back to the very beginning sure per people spending this is the return on investment it's right it's right after your it's right it's right after enrollment okay second slide operating budgets nope okay maybe it's a different presentation um you have a a slide that says enrollment shows that oh okay am be in the beginning of this one this yeah the very yeah it's the one after that oh this one yes okay consider and think about this if you do a pie chart and take the combination of the multilanguage Learners and you take the add to that the special ed and you do a pie chart to the total population I think it'll come out close to 51 or 50 2% I think that's a dramatic statement to be made as to what this district and possibly the average classroom is made up of look like okay to to understand what a teacher is up against in turning to teacher class and it also supports your need for funding in these particular areas because they require more resources okay we we can definitely do that I like that I think that would be a good slide because it's essentially putting this one and this one in one slide right this is regular Ed this is multilanguage well this is everyone multilanguage and special ed but we would make a py graph that in includes everyone we can definitely do that yeah just take the the the projected numbers add them together as a total of the 12,000 whatever it is okay to demonstrate the the total and then as the email I wrote to you I I find that missing in in the current version we have the the the missing gaps is where you you account for 18 18 million of the 28 of the new ads so it's not clear to me as to what all of the increases are and then we need a buildup to what the 178 is similar to what you had in the presentations of January 31st it just completes the picture uh it's like it's a just a void the way it came across this way without having that information okay okay Teresa has her hand up yep hi Terry Teresa thank you um I'm one of those previous uh uh finance committee members questioning the comparison to nor Ro at Stanford I do want to point out they have larger populations what would be more beneficial is the proportion of the education budget to the the rest of their uh overall City budget um we certainly have a smaller population in as a whole as taxpayers and then Norwalk is what and Stanford they're way over 100,000 people um so I disagree with that comparison thank you okay and is is my last I'm assuming Kevin we're finished with the presentation yes aspect my my last comment is uh I would like the committee members to think and and to provide to come up with a list of particular reports that we would submit to the administration that we'd like to see I can give you an example is is an idea of reports on the Enterprise funds or maybe Kelly Services also to have a calendar associated with that in terms of when we think we could expect them in addition to reports that the administration wants to give us and a calendar of dates so that we're working together and we know what we're going to be looking at relative to certain meetings coming up but it's not to inundate you with with work you know we'll go down and and and see which reports are are meaningful reports but it it just something that there's other information out there that might be good to be looked at year after year you know if that little uh and it doesn't fall through the cracks based on who's in office at that particular time so all right that for me includes you know my my comments relative to to this meeting I hope it's been productive uh does anybody else have any comments thank you Richard thank you staff executive board appreciate your efforts yep okay um then Mrs Cooper I don't know does the chair ask for motion or do you make a motion make a motion to close the finance committee meeting second that all in favor oh sorry hi okay

and it'll also have a zoom option to watch from the Cozy confines of your couch um the uh an online comprehensive plan survey has been posted in uh spread and is available to the community it is available to all at plan.at go.org pl24 um no end date to that survey at this point um we we will probably announce at some point but we want to make sure we get a wide ranging response so um just trying to encourage as much uh voices as possible and then uh finally on a um a bit of a um bummer note for Alexis and I and the commission I wanted to share I think I announced at a previous meeting that city planner Chris Chang um was retiring um additionally uh Administrative Assistant Mia Gail both retired this week um we are um so happy for them but obviously um will be crying in our uh cubes occasionally as well so um just uh I wanted to acknowledge all of their commitment to the in support to the Planning Commission and the and to public service over their 10 years with the city thank you uh do other commissioner officers or committee liaison have anything to report seeing none we'll move on to section number six public comment this is an opportunity for persons to speak up to 3 minutes about an issue that is not listed as a public hearing on this agenda we'll first call on individuals present to address the commission and then report uh remote participants to speak during this public hearing remotely please press star9 if listening by phone or use a raised hand feature if viewing through the web link for phone access please call 877 85352 47 and enter meeting ID 977 66 341 1226 City staff will select callers that have raised their hand using the last three jits of your phone number or by name if available you'll hear an automated announcement that the host is allowing you to speak and when speaking please move to a quiet area and mute any television or background sounds so that we can hear you clearly is there anyone present um oh I'm sorry for either method of participation please state your name and address clearly is there anyone present that would like to speak to the commission Mr Garber thank you for braving the weather today and joining us no thank you chair Lee and commission for coming out tonight um Ken Garber 28 H Hill Court subject of my public comment tonight is public comment um I don't know if you're aware but Planning Commission public hearings May soon be a thing of the past that's the recommendation in this report a new approach to Economic Development um staff report there will probably be a council resolution in the coming weeks the report gives several reasons first getting rid of the public hearing will shave time off site plan review since they must be noticed 15 days in advance while regular agenda items only require 18 hours so can be added much later this saves maybe 10 days then there's what I call the futility argument from the report quote there is an important question to be asked as to whether it is fair to invite the public to participate in an engagement that is extremely unlikely to result in any meaningful changes doing so creates a false promise to the public and dilutes confidence in city government end quote as a member of the public I find this incredibly condescending that having a public hearing is unfair to me because it gives me false hope that I can have influence so let's eliminate the public hearing um I wouldn't come down here um this often if uh I didn't think I could make a difference so to say they're getting rid of public hearings for my benefit I find deeply offensive it speaks to a disregard for the public that's evident throughout this report yes there are some hand waving in here about timing public involvement earlier where it can add value but there is no proposal in here to schedule a public hearing earlier in the process our role is pretty much reduced to being informed about a project yes we could still comment at the beginning of the meeting during General comment as I'm doing now but that means choosing between the site plan and other issues we won't hear the developer and staff reports first and we'll only have a few days uh not notice to prepare I don't know about you but I count on the two weeks notice to start researching a site plan the report argues that we have months to become familiar with a project but in reality unless we live within 1,000 ft of the site the first most of us hear about it is when it's scheduled for the public hearing um so uh I I think this is uh under your control I I urge you to keep the P the public hearing um for site plan um it's hard for me to even believe that we're talking about this but that's where we are right now thank you Mr Garber do we have any remote participants we do not all right um with that I will close public hearing um we're going to go to section number seven public hearings for the the next business meeting I did not see any staff yeah uh due to uh the holidays we did not have those uh established before the packet went out but we do have a new public hearing schedule for February 6th um the there will be one new public hearing item it is 711 Church PUD zoning and site plan this is a request to Zone a 1.1 Acre Site from r4c multiple family dwelling to PUD plan unit development and adopt supplemental regulations to allow the development of up to 450,000 ft and a site plan to construct a 17-story apartment building with ground ground floor commercial primary proposed public benefits to the PD would include contributions to affordable housing and enhanced sustainability building would have 273 proposed apartments with over 1,000 bedrooms amenity would amenities would include on-site vehicle and bicycle parking and streetscape improvements this proposal includes six Lots 703 707 709 to 713 715 721 church and 1208 Willard Street thank you with that we'll move on to section number eight which is regular business I believe this one actually is going to be the 28 45 South Street RightWay release and vacation at this time I'm going to be recusing myself as this matter involves my employer thank you thank you commissioner Lee okay so this is a petition 2845 South State Street RightWay release vacation a request to release vacate three areas of roadway rights fronting 2845 South State Street including a 50t by 229 ft and a 50ft by 51 ft along South State Street and a 27t by 310t foot area along East Eisenhower Parkway is there a petitioner presentation for this um there is not this evening so I'm going to pinch hit okay so we'll move to a staff presentation planner de Leo thank you um as mentioned this is the 2845 South thank you 2845 South State Street uh Street vacation RightWay release um I have up on the screen an aerial photo of the entire 2845 South State Street site the release includes three segments of RightWay there are two pieces on South State Street one piece on East Eisenhower um these are asked to be vacated so that they can be considered for future infield development and the segments of RightWay were acquired by easement or by deed for future needs um beyond the beyond the existing or established right way but those future needs are unlikely to happen we're not considering widening Eisenhower any further for example um and the vacation request is limited to those additional areas not the traditional Redway itself um let me pause for a moment to switch um screen sharing things this is a go here we go um all right okay so um on the screen is the survey and legal description um but first we have an area um shown in the staff report and highlighted in yellow if my pointer is working this area is a 51 by 50t area um that is outside of outside of the RightWay and this area just below it is a 229t by 50t area these two pieces were acquired along with this piece here which is not shown because it was already returned but these two pieces were acquired in 1973 the area South here was returned in 2014 I do not have an explanation for why the other pieces were not um these areas have no utilities or sidewalk encroachments in them so they will just be simply returned um to the land owner upon approval the next page here we go um here on the screen now is a more detailed of the two pieces and then here on this screen goes along with page three of the staff report this is a 310 FTX 50 foot piece along Eisenhower Parkway it was acquired in 1972 and a piece fronting the gas station which would be here where the cursor is was returned in 1985 but the corresponding piece on the other property was not so the request is to uh return this piece now this piece has a little bit of underground utilities underneath it and there's a little bit of sidewalk encroachment um and so we will be getting an easement back um from the property owner for the for those pieces of public infrastructure but an easement would be different than a than Road ride of Way Road R of way does not count towards your lot area but the land would be returned but we would retain some easement so setbacks would be taken from setbacks would be taken from the um The Returned area the whole sight lot area would be taken from or would include then the return pieces um and I do in the last bit of the attachment shows the easement that will be returned back to us as you can see we do have the easement documents um but the language and the dimensions are still being reviewed by our public services department and our attorney's office this project will be this is for rec a recommendation by the Planning Commission and so it'll still move on to uh city council so we'll finalize though making sure that easements um have the eyes dotted and the t's crossed by then uh staff is recommending approval sub object to confirming those easements but we are recommending approval as it will have no impact on vehicular or pedestrian access and um no no public interests would be harmed by this vacation happy to answer any additional questions if they come up thank you so we'll now move to the public hearing this is an opportunity for persons to speak for up to 3 minutes about the street vacation at 2845 South State Street sorry right of way vacation um um we'll first call on individuals present to address the commission then remote participants to speak during this public hearing remotely press star9 if listening by phone or you can use the raise hand feature if viewing through the web link for phone access call 877 85352 47 and enter meeting ID 977 66 341 1226 City staff will select callers that have raised their hand using the last three digits of your phone number or by name if available for those accessing through the web link you'll hear an automated announcement that the host is allowing you to speak when speaking please move to a quiet area and mute any television or background sounds so that we may hear you clearly for either method of participation please state your name and address at the beginning of your comments is there anyone present that would like to speak at this time is there anybody who would like to address the commission remotely No Hands raised let's give it one moment okay cuz you are moving so efficiently no speakers thank you we'll now close the public hearing I'll read the proposed motion the an arbor City Planning Commission hereby recommends that the mayor and city council approve the 2845 South State Street right of-way release vacation as proposed subject to conveying an easement for existing public utilities and sidewalks moved by commissioner Mills seconded by commissioner dish we are in discussion commissioner Mills I won't make the normal V like joke about the vacations and we we do talk about vacations a lot but this is the first time I feel like that we've talked about some kind of vacation of some piece of property where the conveyance of that was relatively recently like it it's not like an alley that feels like it was there since time Memorial like where we didn't have records of it so I guess my I bring that up like this caught my attention because I mean the 70s aren't that long ago um when we say that the city obtained the deed or obtained roadway rights did we purchase them um I am fairly certain we did not but I the timing lines up I did not do the research but the timing lines up that these were acquired um at the time that 777 Eisenhower was built okay um I this makes sense I've never asked this question before because it's always been like really really old the alley was drawn on a map nobody ever used it right the road was drawn but we never it was never used that way and this just seems relatively recent and the reason that I bring it up is when we had the discussion about how expensive it would be to increase the road R of way along kind of the tc1 corridors and the idea that we would have to buy that it makes me think like if we bought this I feel like somebody should buy it back from us personally so um if if we didn't purchase it if it was just conveyed as part of the development then this totally makes sense to me and without that detail like I don't it doesn't totally matter the buck doesn't stop here it goes on to city council I would just encourage city council to I would have that answer before it goes to city council maybe because anyway um otherwise yes this absolutely makes sense we do not need that road to be as gigantic as that road is okay commissioner W uh just for my edification question so let's take a look at the Eisen how figure which is on your staff report figure three um I do believe you have in yellow the property lines they're the thin yellow line uh that runs through and since this is Zone tc1 could this development come all the way up to that property line or is there a required setback um Eisenhower and both Eisenhower and State Street have been designated as Transit Corridor streets and so development um along those this is testing my memory but 28 I was say development along those streets will be taken from the curb so not from the property line right so we already have a built-in set back because of how much Frontage there is already there you know you've got the public sidewalk and then you have another easement before you even get to the roadway right okay and so again just for my edification let's imagine we're on Stadium okay with the changes we made okay how how does it change there does it change at all because we we're setting the we set the the uh sending it back from Council to planning to get more space for future right of way would change it because that one would be subject to the property lines or is it still subject to the 18 uh Stadium Boulevard has also been designated as a Transit Corridor so the setbacks on Stadium Boulevard will be taken from the curb so not from the property lines okay what this does here is as you can see um the dark blue has a jog yep in it and so um but the curb does not yep so the curb the setback measurements would would would go back northward uniformly but then you'd run into the property line and so the building may have to be pushed back even farther right now on the western half of this property okay because you wouldn't you can't build in the right way so so this is making the right this is making the um property line uniform to parallel the curb line okay I I think I understood that and then I have another question so I went to the the um citizen participation meeting that they have for the development and they indicated that they have the gas station now inside their portfolio Okay so then this line this blue line that you drew may change if they brought that proper if they did a parcel assemblage and brought that that parcel into the development right so now now it would just come straight down and go across so it'll be a perfect square Y and then we have because it's tc1 and we made the change to the setbacks it's now the curb not the property line so they wouldn't be able to come straight to that thin yellow line there they'd have to start their account at the curb either on state or Eisenhower and go somewhere between 18 and 28 and 28 yeah okay yeah so that's going to be a lot of setback then well because you already again this is just for edification no criticism as far as I can tell yeah for this property for 28 um for 2845 State Street whether it does or doesn't include then the gas station if it they were to do a lot land combination but for this property their setbacks are going to be taken from this red line which is the curb okay um and not the yellow line orange line um which is the um the property prop line what we're with with these pieces of RightWay release return vacation um we are removing the jogs yep um and we're making the orange line which is the property line straight across right um that doesn't have a a direct impact now on setbacks because we've um broken the link between property line and setback and front setback but it does make for um a little bit larger site square footage um and it do make for a uniform lot line yep and then buildings don't have to have a weird jog in them mhm no I can see all of that and I don't have any objections to the vacation I was just interested okay in how this would look Visa the changes we've made uh to uh tc1 cuz it looks like it's going to be in some places it could be very significant the setback like we don't have um measurements or scale here to figure out like yeah you know fing finger's width is like 7 feet and so now we're looking at 21t I think currently from Curb line to where the property line is now is about 45 ft yeah so what this does is actually makes it possible cuz right now the building can't be closer than 45 ft right and so what this would do is contingent upon working out some utility and public sidewalk issues enable the ability to maybe meet that 18 to 28 get it closer to the curb in this circum this really like where it is right now it's way set back you know and so what they're trying to do in this development and activate this space it would be nice to bring it all the way as much forward to the sidewalk which is why I was asking about the thin yellow line which I assumed was the property line but the setbacks actually start at the red and then go from there so thank you any other comments items for discussion all right I think we're ready for a vote then okay this is the recommendation to vacate the sections as indicated uh commissioner abon yes commissioner white yes commissioner Mills yes commissioner hamers Schmid yes commissioner dish yes commissioner Clark yes commissioner Weatherby yes recommendation carries let me see if I can find thank you we'll pause for a moment to find commissioner Lee thank you all right sure a if I could get that get that script back yeah thank you you have your own I do oh you know what I do never mind sorry it's been that kind of a day it's okay uh moving on to regular business this is or I'm sorry this is unfinished business you can have my papers too if you want could I thank you um we're moving on to uh item number 8B um I do see that this is postponed I will note that um this is 3520 green uh Court plan unit development text amendments for city council approval proposed amendment uh supplemental regulations will expand the permitted use of the principal uses of the Pud permitted principal uses would include medical dental offices which are currently prohibited and would expand the definition of hotel which currently restricts Hotel developments to Extended stays with 100 room Max Capacity would permit the development of multif family residential housing which is currently excluded pey District includes 35.262781 is postponement uh staff so this is uh as you indicated this was postponed from a previous item and I am sorry to say we don't have a lot of additional information the petitioner has requested an additional postponement to February 22nd uh they are still continue to work I think with some of the neighboring property owners and refining their proposed amendment requests based on some of the first feedback that you the commission gave them um I do want to note that this particular propos proposal was also um included originally in changes to the tc1 on Plymouth Road um I gave you some bad advice that you could add that at the table and the council um took action on that bad advice and pulled those properties out of the table out of the recommended zoning so um uh I have a question has been raised about sort of Our intention to um sort of reconsider that and from my perspective I really want to see that this petitioner application is resolved before uh another rezoning petition is put forward um by staff um that could change but that's I just wanted to share just sort of daylight that's my current take on it why you are this is still an an ongoing agenda um you will also note that the petitioners are not supportive of that tc1 zoning and so I think it is appropriate to give them sort of the um opportunity to present uh eventually in this case on the 22nd a proposed um Amendment for the Pud regulations so it is on the agenda I would recommend that you hold the public hearing but um you don't have to but it is typical for us to honor such requests to give petitioners time and would recommend uh postponement to the 22nd at the conclusion of the public hearing sounds good thank you so we will uh go to public hearing this is an opportunity for persons to speak up to 3 minutes about the 3520 Green Court PUD Amendment for city council approval we'll first call on individuals present to address the commission then remote participants to speak during the public hearing remotely please press star9 if listening by phone or use a raised hand feature if viewing through the web link for phone access please call 877- 85352 47 and enter meeting ID 977 66 341 1226 City staff will select callers that have raised their hand using the last three digit of the phone number or by name if available um you'll hear an automated announcement that the host is allowing you to speak and when speaking please move to a quiet area mute any television or background sound so that we can hear you clearly for either method of participation please state your name and address at the beginning of your comments is there anyone present that would like to address the commission thanks CH Lee Ken Garber again um knowing that every public hearing might be my last I have to take the opportunity um although it's not clear to me that staff is recommending that rezoning um public hearings be canceled just by right developments it's not clear from the um the economic development report um anyway um not seeing the Pud amendments I don't have much to say about this tonight just a reminder that in previous discussions as I remember um the developer did agree in principle that new buildings um on this site um would be all electric or at least agreed to strongly consider that um so I hope we see that with the PE amendments that come back in February so um I'll have more to say then assuming there's a public hearing and thank you for your consideration thank you Mr Garber um seeing no one else in the audience are there any remote participants no there are not got it um with that close public hearing and I will move to postpone unless people would like to have discussion um do I see any objections to I will propose and I will move to um postpone this item uh to a vote do I have a second um commissioner I want to be clear we're postponing to February 22nd yes to postponing to February 22nd um seconded by commissioner W uh for a vote um if all in favor say I I any objections if not this is uh the motion passes and this is postponed to February uh 22nd all right uh we are now moving on to um other regular business um let give me one second and other business so are there other uh moving on to section n other business are there any other um business that so I don't see anything on the agenda public comment okay we'll move on to section number 10 thank you um this is an opportunity for persons to speak up to 3 minutes about any issues that's not listed as a public hearing on this agenda we'll F first call on individuals present to address the commission um then remote participants to speak during this public hearing remotely please press star 9 if by phone or raise hand feature if viewing through the web link for phone access please call 877- 85352 47 and enter meeting ID 9776 63 41226 City staff will select callers that have raised their hand using the last three digs of the phone number or by name if available you'll hear an automated announcement that the host is allowing you to speak and when speaking please move to a quiet area and mute any background signs so that we can hear you clearly for either method of participation please state your name and address uh at the beginning of your comments is there anyone present that would like to speak at this time seeing none are there anybody else uh looking to um speak remotely let me just give it one moment and the moment has passed no speakers with that I will close public comment we're going to move on to commission proposed business is there any commission proposed business yes commissioner W I just wanted to pick up Mr garber's comment I too read uh the deputy City administrators uh Economic Development report that he delivered to council uh entitled a new approach to Economic Development and I wondered um about the changes because I thought the rules for public hearings were set at the state level they're not set at this table and so could you clarify that for me Mr Leonard yeah the state does set some public hearing requirements but here in the city we have um added to those so any legislative action which is a uh rezoning or um uh PUD um requires a public hearing uh to be held that's dictated by state law um it has required notice requirements where we notify um Property Owners within a certain radius of that that's all stipulated by state law state law does not stipulate that the same is required for administrative functions such as site plan review and and so um our local ordinance however does require that whenever some item comes before this body it requires a public hearing when it's those types of applications so that's that's a case where our local um requirements have gone above uh State uh requirements a followup so uh that means that on a byrite development that we've added a public hearing that's correct and the deputy City administrator is suggesting that that is removed because it also requires a notice so it require the notice of a public hearing um because a public hearing is required it has to meet that notice requirements and so it has to be published in the lot I don't want to speak for him no no no I'm just thinking of it as it impacts the table so because there is a public hearing on an administrative site plan that by right should go forward if unless it doesn't meet the criteria correct um that then has a cascading effect because it requires a 10day notice or some some kind of notice yeah it's actually about um it's about a 3 week plus because what it means is we have to publish um and so we have to send that publication ES be published 2 weeks in advance unfortunately with the frequency of printed papers here we that doesn't happen with a lot of frequency so um we are typically um you know today I just shared with you we were today was sort of our final deadline to determine what we would be publishing for the February 6th agenda and so what what that means is between that time frame we have to have a project ready and it doesn't give us the flexibility to necessarily w wrap up something and get that onto that February 6th agenda so that's kind of an example of it and I think one of the things that you know I've definitely had some conversations with um the Deputy Administrator and you know I think part of it is is where we want to put that time you know do because we spend a lot of time organizationally at Planning Commission at City Council in the past with site plans um would that time be better spent with public hearings on ordinance updat and code and updates and policy updates that are setting those rules for the administrative function so um so you know lots of you know I don't I don't I don't sit here and say that there's a right or wrong but I think those are some of the balances that are being contemplated but it again uh but it wouldn't deny a member of the public like Mr Garber from still speaking at a site plan administrative because there are two opportunities in every meeting at the beginning and at the end that's correct so it it wouldn't prevent that the the only change would be the notice correct so Mr Garber wouldn't get a 3-week notice that a byright site plan was coming but Mr Garber would still be able to speak twice depending how any change was considered there might be other changes that are considered but yeah that's correct cool thank you Charle I don't want to get ahead of things and so if I am just tell me to be quiet but um I think the bigger piece that this report identifies is that we overburden our site plans um his point the point that Mr forer makes in the report is that we require a lot of engineering to have happened at the site plan stage and I think I'm paraphrasing uh the site plan is supposed to be a conceptual plan you answer basic questions such as allowable use under zoning and according to it uh and according to development review it's not until the Civil plan that you get into solid waste and utilities and more and so a bigger change that he is suggesting and again I don't I think this plan is supposed to or this report is supposed to issue in a committee that's supposed to then recommend changes so it's the usual way that governments work but but I think that the bigger thing is that site plan review itself would be simpler than what we have it now and less hung up and contingent on other pieces of the city responding and so right now some of what it feels like there is to talk about in sight plans those things might not be in the site plans that we see if if I'm understanding you're nodding or maybe you're nodding I shouldn't have let you talk no no I you know I think that is a part of the report just as as an example there are other communities who actually require every site plan to go through two stages they have to do a preliminary site plan approval and they have to do a final site plan approval and that what that does is it does sort of bifurcate some of the detailed um analysis detailed work and frankly cost associated with that site plan before somebody has a sense of improvement or entitlement um here in the city our policies H have flipped that on this ear to say like hey we want to provide a one-step thing which is good but what that then requires is a lot of upfront detailed cost and Analysis that is pretty significant and it also I don't I don't want to say it's a barrier of Entry but it is costly and it might um impact the types of uh developers that might be able to approach that if they're not really well resourced um in order to be able to accomplish that versus somebody who might be able to get to a stage of approval that opens up the opportunity for additional investment and detail analysis so um I think that is an important part of the study and and I I also just want to point out part of it is just how the city thinks about Economic Development we have as a city um I don't think it's been something that I've seen that we invest in very specifically like some other communities do um with you know dedicated uh resources towards that end um maybe it's because there's a been a sense that we don't need to um whether that's true or not I think it's a question about whether what kind of um what kind of outcomes did we get and what kind of outcomes would change if we did make some of those Investments so I think that's a big part of the report as well um if those uh for those of you who haven't seen it has anybody not seen it I'm happy to I'll get that shared with everybody so you can see that as well I mean I read it when it came out but as it hasn't been part of our packet as commissioner dis says I'm a municipal nerd so you read these things when they when they hit and it hit like 3 days before Christmas commissioner W Light reading thank you for the uh conversation regarding the economic development plan I appreciate the comments are there any other commission proposed business that people would like to discuss seeing nothing else I will move to section 12 which is adjournment move by commissioner white seconded by commiss council member dish all those in favor say I I we are a journ thank you

Madam Secretary roll call please sure Mr alre here Mr gyos here uh rup is here Mr swales here miss site sters here Dr Hall here president Brown here okay let us stand for the pledge led by Mr Gay heos and followed shortly by him is the mission statement read by Dr Hall I pledge allegiance to the flag of the United States stes of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all and our mission is to empower each student to positively impact the world for a bright new future thank you both do we have any public comments okay any board updates well I would just like if there's none by any other the board members I just would like to Yes um today I went over to 90 Town Center uh it was really it was run really well um lots of coats giving away I think you said 200 I know you're going to talk about it more so I won't get into into much detail but it's run really well I was really impressed um I'm glad that we can help the families and everything so excellent that's a multi-day event isn't it yes yes and I'll talk a little bit about it in my updates just to give some people some information on that excellent and I know for a fact that our Madam Secretary board secretary and board member Jamie attending the rimon cutting since you guys are shy about that I really give you Kudos and stand it in the gap for the rest of the board members they're on the front page of you're on the front page on the website oh oh okay thank you uh when I heard that did me well okay thank you so much that's great that's great and just wish everyone a belated Martin Luther King birthday and with that being said over to you duck for administrative updates yeah I've got a couple good news to share uh one uh Dr Hall alluded to already it was at the community Wellness Fair it was held over at University Park at um the Town Center and again that was a collaboration from many Community uh organizations that really all pulled together to try to support our families in need uh we were a little nervous about the weather but uh because many of our families were to be walking across and many even don't have the coats uh but we were able to secure transportation from New Hope Church uh Rich Township will be riding a Pace bus tomorrow and on Thursday David short and his organization will providing Transportation on Thursday so folks can take the bus uh to access uh that um it was extremely well attended uh I had heard it was extremely well organized we thank Dr Hall for for coming if anybody else is available to help out on Wednesday and Thursday it's between 10: and 1 you can come for some of the time um you don't have to come for the entire time um Faith Movers in particular they uh gave first aid kits out uh there was just so much that was was uh provided uh the food was provided by the um I think it was the black women's Coalition and again the the Will County Center as well so just really well attended we were really glad to be able to help our families that were in need uh we were we were also um closed on Monday in recognition of Martin Luther King uh so certainly want to U make a note of that um we were closed for a few days uh the buildings but we did have e-learning that took place for our students so we were able to continue um uninterrupted uh instruction for our students so we've become very skilled at turning that on pretty quickly and I think that was really helpful for us as we begin to make these plans it's not such an so um strenuous I guess in making these decisions because we've got so many good programs that are put into place so we thank our teachers and our staff um for helping make that uh transition smooth um and then of course we were really excited we uh did our ribbon cubbing ceremony to open up our bridges program and we're excited to have that going as well we certainly encourage anybody in the community to stop by um make an appointment and so you can see uh the facility as well so those are just a few things uh that opened us up this year great and again thank you thank you Dr Hall for attending the event as well and I just want to just cut in I know I'm a little I should have got this in early I want to just really give kudos to all of the board members for in one you know some shape or form they're out there in the community they are they are so it great job from all of you over the last many months okay okay doc sorry that's okay so business uh which one that was yeah we can go on to the business item have a few things to discuss the good news so um there are several things that we wanted to just bring to the board's uh level of awareness some of the things that we've been working on one in particular was the update on the evolved system I know that's been uh an area of great concern not only to our board our staff but our community as well is keeping our students and staff safe um in the air of Safety and Security and a lot of gun violence that's out there so I wanted to have um our folks give an update on the evolved system they just got done putting those in and so we wanted to share that with you today so um Mr opinski or Mr Tobias you're up thank you Happy New Year to everybody Happy New Year I will uh give you a few evolve updates where we're at where we've come from I do want to thank this uh board for their vision and U their ability to help our business office and our finances make this happen uh we do have evolve concealed weapons units up and operational in our new Wing uh the bridges Wing at the high school um there's two units installed one by the student entrance and one by the main entrance these units uh have techn ology that's a little more advanced than the standard metal detectors that have already been in place at MEC uh these two units that are operational um use a an AI artificial intelligence technology that works with um video imagery as well as database uh saving images or red flags that we have at the same time it also allows us to communicate Wireless with other systems should we have an alert and we need um more administrators or our SRO on site should we discover something that shouldn't be in school um but it'll detect um types of firearms other weapons Blade weapons um we have the Mec or excuse me the bridges staff um are very well trained on using these two devices they've already had the experience of the metal detectors there we are looking at mid-march for the remainder units to go on the high school Wing uh we have a few electrical outlets to go in and we want to make sure the units we have at the bridges Wing um we've troubleshooted everything we need to train everybody we need to throughout that process it's a good prototype opportunity right now where they're stationed um not only can we have the bridges staff um trained in using that right now um but we've also taken our cmhs admin and other security officers and filtering through there um in just a few days we've had them operational uh so that is our current evolve update any questions or anything anybody wants to add so so Robin so when we are in full operation what's the to drop de date for that full operation our our two units at bridges are fully operational the remaining units for the high school Wing are scheduled to be installed somewhere around the week of March 18th um so we've we've originally targeted that to be around spring break actually to to have them in place originally after spring break but we're going to be able to do it before spring break so we can get them up and running um have the appropriate staff trained and then um equate our students and staff with it um Mr holfield is going to have to do a messaging system um because that's a side of the building that isn't used to working with those units or having to pass through them on a daily basis so we do have some time to educate people and train on that um but that week of March 18th would be our Target week to have them install the training and process um and operational I think um that week before Spring Break um we'll be able to um kind of test that out and then um get any bugs out the week while everybody's on spring break we can get some bugs out or reposition some things they need more calibration and then be fully operational on continuing that after spring break okay great so if whatever reason looks like you're going to go longer than March 18th can you communicate with the superintendent you can give us an update FYI okay most certainly right now with the um the Evolve installers and uh our our vendor that we've worked with are are already calendared um putting that in the system so that is our our plan date right now if that changes we'll notify you okay and the new building we are fully operational there right yes the new portion yes and everything seems to be good right we had them uh in place and ready to use on ribbon cutting uh ceremony day they came and installed on March 8th we trained on that day um not having the students in the building on March 9th when we had the the um ceremony there was great because we were able to um continue to use January 9 January yeah EXC you really 24 let me make sure I'm talking about 2024 too um so January 8th they were installed uh the ninth we continued training and and just kind of going through our working the keypads and the buttons on that so um we had a chance without um any Interruption to work it and then we went live on January 10th Wednesday with student arrival and it worked very well so far excellent excellent this may be a silly question but have you tried going through with a knife or anything just to see if it sets it off oh yeah it the um so the devices when they come and they're all packaged up they they also come with a package of simulated type weapons okay uh that you can use to test and calibrate the device um it'll store the image of the actual person walking through the just as we showed with some of the other videos we had when he introduced it to the board the red box showed up um not only do we have those devices to practice and rehears with we had our local police uh come and they're well armed and and it up in their gear um passing through the device on on multiple situations as well as moving um what could be the suspected weapon um from different areas of the body a hood backpack um ankle area waist thigh and um the device was registering as it was supposed to through that process okay so maybe it wasn't a silly question no great question it was a great and and we're thankful that the creep police were able to come and uh become part of the uh training and entertainment for that moment because um not a lot of them had seen something like that up close as far as how the inner workings of it happened um a lot of people had passed through them in some of the venues for the major ballparks or mccormic place but you're passing through not knowing how the inner workings are happening and what's registering on the the tablet screens so it was a really good educational process last week as we went through it okay great and I'm I'm assuming the bridges is a great training opportunity because there's a limited amount of people going so you can work all the bugs out before March we can and the benefit is those those staff and the students assigned there have um they're already accustomed to going through a metal detector process and um a welcoming process that way so onboarding the staff with this upgraded technology was not very difficult um in fact the other training individuals we had down there from you Mr hollyfield and and some of the administrators and security staff from the high school Wing um just molded right into the process without having gone through it before so um very pleased right now with how we were able to onboard everybody and how they're operating and everything I'm sorry go ahead and everything flowed right so not where everybody complains about the metal detectors there lines everybody just flowed right through and it seemed pretty correct we had a few alerts uh I mean there's some standard things that are going to alert certain type of laptops um you know musical instrument and those but in terms of able to um isolate that um make sure that's what it is as as pegging on it have somebody Walk Through People flow through at a good pace so them up correct yeah you're not having to walk stop have somebody direct you to free flow until the alert happens and we need to pull you out of line for a moment and then are these um are these the mobile units that we were talking about or are these the permanent uh where they're stationed I I would refer to them as semi-permanent we have the ability if we need to um due to the need of an event move one from one end of the building to the other um but the goal is to keep these stationary um because every time we would have to move them they've got a um the wiring has to be unplugged or plugged a certain um way they have to be calibrated and leveled um they're durable uh in those terms as far as once you have them set up and they have some weather resistant qualities to them in terms of some internal things if students are throwing water water bottles or things like that um but they're meant to be where they're they're meant to be at this time so uh those wouldn't be moved to a different location for like say a sports sporting event or a basketball game or anything like that we don't need to our um right now because the units we have installed at the bridges Wing would stay there okay um the additional units we have remaining to be installed in the high school Wing we do have that accounted for we we have a unit planned for the um athletic entrance for our spectator entrance and and our welcoming team entrance we have a unit planned for the auditorium entrance as specified as well as our main entrance and our A and B entrances for the student arrivals so we've we've mapped it out pretty good um with regards to how our usual traffic flows in the mornings um and for afternoon or evening events as well okay awesome are there any plans for the old metal detectors I mean are they useful anywhere else we had two at at MEC one um they're probably almost 20 15 to 20 years old and they're pretty much obsolete in terms of their ability and Technology one is um just failing to to operate as it needs to the other one just holding on so the timing of the new new Wing opening and these two units being installed couldn't have been more perfect um with what we needed in this process well that's a very good question you still want to seize the opportunity to maybe use those best we could I mean had we not involved ourselves to purchase these units here we will still have those metal detectors that we're talking about so correct unless you can just come out and be 100% for all practical purposes certain that these metal detectors that was over at MEC has pretty much outlived his useful life so I don't know if you can say that but if not maybe we can just hold on and use them somewhere else until we can better provide security in the places that we corre there's no current plan to toss those and and dispose of them they they're there right now and um we because we are so um interested with the timing of these new units and their technology we haven't had a a full discussion as to what we may or may not want to do with the units that are at MEC but they're not going to be disposed of anytime soon if if we can repurpose them we'll do that okay just one other question I would like to ask it's more of a technical question and you probably already did this but I know we when we did the electrical design of the building and all of that I don't think we had this in mind to have these type of detectors here so being said are they on their own dedicated circuit electrical circuit or are they sharing other loads on that particular circuit cuz I would like to see them on a dedicated circuit sure um you know if that's not too hard to do or you know take other things if they are being shared on the same circuit with some other things take those off because I hate for something happened breaker tripped and now I think we go into battery mode I believe something like that but I would not want to challenge that that that's a fantastic question now that that's great I can tell you that um they're not they don't need to be hardwired in and they just operate on a standard plug in terms of like a regular floor flying would would be plugged in um right now in terms of Outlet space they're isolated to themselves as they're plugged in I cannot speak right now um having that ignorance as to how our our um circuitry is between one Outlet if that breaker shared with another one that's something we'll look into and investigate that's a great question that and label the low box the panel that breaker for so we know security purposes paint it red or something I don't know but make sure that someone don't a accidentally trip the breaker turn a breaker off and we have no power to correct security okay I anticipate that that that outlet that it's with I know it's labeled it's marked it's probably marked within the panel um as far as how I know all our other panels are are pretty sophisticated and marked um but going back and seeing if there's anything else on that breaker that's a great question okay we'll have to do that yeah we don't have to solve a not that uh tonight but definitely look at the opportunity okay yeah last thing we need is somebody pluging a microwave in I'm telling you somewhere else that's a good question thank you you're welcome see as long as we're on security this is uh the next aspect of it uh we wanted to talk a little bit about security cameras in particular we went and did some invest a on something called zeroi zeroi is another type of camera system that uh helps to alert us if there's something that emerge in the school so I wanted to have our gentleman share a little bit more about uh zero eyes I'm not sure who's up first it's you again okay I can yes I can um we we were able to um the Technologies new but has different phases and it's interesting how the world's safety seems to be advancing itself and a lot of it's coming from from uh government military grade making its way into civilian life um in in a good way um which enhances our security systems but they always come with with a cost or other variances that um will either work or not work at the same time um but Mr Surman Mr osinski and I recently were able to investigate zero eyes and conference with those individuals um zero eyes um to explain it's a type of AI technology that can integrate with the building surveillance camera system uh with the purpose of detecting specifically a gun um or other weapons which will provide situational awareness uh the technology can be used with external internal cameras and it's really the gun has to be brandished it's not necessarily going to pick it up in a bag where our evolved technology um the AI quality is is looking for metallic and weap grade system that might be concealed and in a bag it won't necessarily tell you if it's a gun or not but it'll alert you to something that might be on a uh somebody's person the zero eyes technology is specifically targeting um that brandishing of a weapon um could be a distance from the school using your current cameras or it could be something that somebody reveals within the school they take it out of a pocket or a bag and the camera technology picks up on that immediately um the the cameras once the software is installed they have site operators um in Pennsylvania and Hawaii I think that are watching would be the schools or businesses camera system 24/7 um and as soon as that picks up within a 2C period um they're referencing to see if it's a false alert based on our camera images or they're notifying local authorities on our behalf um to have that investigated while they're also notifying the owners the school system the businesses as to how that's operating at the same time um we conferenced with the the vendor about our capabilities and worked with our technology department to investigate our systems and our camera operations um to determine the feasibility um and while it's it's a great product overall we have some variables that wouldn't necessarily allow this to integrate immediately into our system we'd have to look at some substantial upgrades um but that's that's what the technology is zero eyes is meant to zero in on that um brandishing weapon um as it's going to be used or could be used or as it reveals itself and it goes into an immediate alert process with authorities or officials of that that school or business at the same time any questions or Clarity I can make with that as I just summarized it I'm learning more about it as as we spent time but that's pretty much what the system does in a nutshell so is the security camera on here besides the zi to are you thinking of upgrading some of the security systems in like the high school or the middle school well the security C zero eyes is part of the security security cameras correct and so what we were looking at is we do have security cameras throughout all our locations we could look to get even more cameras in there we have to start thinking about how much we're going to invest in the next stage zero I was something else we wanted to talk with you about because if we were looking at getting an additional layer of security and you wanted us to continue with that there were it was um sub substantial cost I think what was it 750 yeah so so let me let me share with you some some Financial numbers just so you have an idea so what we have found out with zero eyes and Robin Jason Jump in on this any time is that our cameras our cameras actually will not work of them will not work with the system we would have to upgrade our cameras zero eyes is not the camera zero eyes is just background software that integrates with the camera so we would have to upgrade that whole system we have right now 377 cameras throughout our district we would probably need to add additional cameras to make sure all the exterior of the buildings are covered because in in buildings and let's just we'll just take ELC here at ELC we don't have a camera covering every single entrance and area you revealing too much no I I understand that but I I just want to say you know that there's a substantial upgrade okay I'm estimating that upgrade for all of our C system is probably going to be in probably around a 200 to $250,000 range to upgrade those cameras all right so the technology will work the technology itself over a six month or or a fiveyear agreement with them uh we're estimating now we got some numbers but I just I just said some quick estimating it's probably going to be around 80 to $ 85,000 a year for the system itself okay so those are the financial numbers that are there so so once you do the 250 upgrade you're basically 855 to 100 Grand a year to for the system right that's really lower than I expected what you were going to say is that yearly or is a one time shot oh that's yearly I mean for the new for for the fact that it's AI technology and the way everything's going I figure that number would be more money the thing I think the thing to remember is something that's very important that it will only detect if the weapon is out okay it will not detect a concealed weapon being said first of all our policy I know unless you security of police officer or something like that you're not allowed to bring guns into the building can you bring concealed weapons not in the building but on the school property in a parking lot concealed I don't believe they can be on school property Illinois Illinois laws if you're a parent let's just say come in a parent open house and and you had something like that with you that's staying in the car they per can bring it on the property if you're if you're coming for a visitor business can't be concealed on you and it's got to be locked and put away in your vehicle um in terms of the the um bullets that may be fired as well as the gun they need to be separated within the vehicle per Illinois um lawn and transporting a fire so that answer that question now the next question I have regarding this you have police officers they're not vanish Vanishing the guns but they have it in their holers and all of that would the system pick that up if we we asked those questions we asked a variety of questions like that so that's a great question it would um but the system they they've refined their AI technology to determine that that would be a police officer however they do in their 247 surveillance of our system when that alert would happen they have uh human eyes within two seconds looking at that image and would determine that that's a police officer and would not flag that as an immediate alert um particularly we could also um work with the company to supply them with you know Creek Police we have an SRO here's what he looks like or who he is and that would be identified in the process as well I guess you're right is the idea is the AI technology picks it up but a human's going to look at it and figure out through our cameras whether it's an alert or not that's that is what we are told their process is so they they would have an algorithm in any sense is how these AI processes function um something that is fishy is picked up on the device that alert is immediately happening and we're told within a two second time frame human eyes are looking at it from either Pennsylvania or Hawaii that's where their hubs are right now and they've got um people working on that 24/7 um and they would send immediate alerts either to the 911 of our current police or Joliet um dispatch if we had to as well as notifying um the facilities so for example um two in the morning when school's out of session if there was somebody walking through the parking lot brandishing a weapon hypothetically um and our external cameras were on and operating then the system would pick that up um and the same alerts would take place either creep police or notified to come to the parking lot um or the school and then just like our fire alarm system goes off where we'd have a call list they would be going through a call list at 2: in the morning to alert um uh cm2 new employee that hey this is what pinged on one of your cameras um we either get an image from them logged in through an app or we'd log in and see what the image is and determine if we knew that person or not um or if it was Hunter Bob walking through because it's deer season and they were just kind of going through the system and cutting through our parking lot hypothetically um but the police would be notified and and would investigate that as per their process okay so you all talk to a company who did you talk to about this zero zero zero and did they tell you that they have ways to help you find money to pay for this stuff because the rep that I know has said that they that she's able to help district money there has to be a security Grant I'm sure there's a grant because everybody's looking for schools there's got to be something that the federal is going to fund yeah for sure because this is definitely I mean you're talking AI scary and this is like NSA this is really advanced technology that's where this a lot of these surveillance systems including the Evolve had originated from um in in terms of some of our government operations and now they're making their way down to civilian level yeah for a cost so can the 250 the upgrade is that just to buy additional cameras or no I think that would be for those thing now again I I haven't gone out and had a vendor come into a well let me ask this question the 300 and some odd cameras we currently have are they sufficient to work with zero eyes or you have to have a you have to have one more Sensi no some of them will not even work with with zero eyes Okay some of those cameras won't even now we we haven't looked and assessed exactly how many will or will not because I didn't want to bring a vendor in yet I want we wanted to have this conversation with the board first to see what direction he want us to go we can do that um you know now we just we just need to know what direction you're and I know in the past we've had some incidents that's happen here and we had some issues where the cameras weren't working in an area or what not I think the first thing we would probably address is that the camera systems are all functioning that is that that's the million dollar course have that first yeah and then you could consider the next step of it but I mean I had some cameras in my house upgrade you know changed and then the technology it's 5 years old and they all had to be changed cuz the techn ology didn't adapt to a camera today well that's what happens I mean this technology is just so rapid it changes like everything else right so so so it's it's ownership on on the administrators here to give to the board some type of assurance that the current cameras 377 cameras that we have is at least adequate to take visuals as needed because we had issues years years ago about a a incident happened and it was not able to be captured because of the camera the old technology I don't know where we are as far as did we ever upgrade that or not do we do PMS on this do we do periodic testing of these cameras so and again you don't have to answer that now but that's I think the board would be looking for this to say hey we do PMS once a year we go through a whole Litany of of tests and try I think we talked about that before we did or just to make sure the 377 are completely functional functional do they need to be updated if we do this I understand that but at least that we want to make sure they're functional right at at that then we could take the next step level and find out what can not what cameras are not competitive with the AI but the current cameras that we have is it providing are they providing their necessary function to ensure that we can capture video as required now so all our I can speak to that all our current cameras right now throughout the entire District external internal are operational when Ken tells you 377 plus um and that there's a little that number is a little higher because of the new Wing that just got going with all those so how do we know that do we go through a periodic yeah I went through every single one so I I is that just past practice tribal knowledge it's my practice I I I audit that okay often can we can we have some type of standard there the because of the sure the magnitude of having functional cameras is so imperative that I think there should be some type of curiosity some type of frequency that we can test these cameras I don't know how you do it but say you know what yeah we can assure the board to the best of our knowledge because we test we do a functional test every six months or whatever can you give the board something like that would that be too hard I I'll put something together I can tell you they're standard when you leave somebody else can pick it up and so we do this yeah I'll I'll put documentation together to to share how the process would be Doc you okay oh absolutely board members you okay yeah yeah okay Mr Brown so you know this too and so the board knows this now in Robin's office he has a couple panels that are frequently going through cameras and showing cameras up there if one does not work it's a black screen he knows automatically so and and again he's also testing those on either a six month rotation and looking at all those cameras so that that that's good no no no I understand that but I just want to let everybody know that he's constantly viewing it in him and Jamie are constantly viewing that and see that in the office so that immediately we know if a camera is out yeah the other thing I will address and say is that and again I I I I know this is a public meeting but I will say this is that you know not all property is covered by the camera going say that as long as you don't share with the world which portion is I'm not going to but I'm I'm just going to say that because that's just the way it is you know that so again we can look at that and we'd have to bring a vendor in I'd also think we'd probably need to go into our buildings and look at our internal cameras to see if we need more I mean I we just have to would have to look at you know that statement that you just made to kind of scare me a little bit right at least you guys your team can say and bring back to the board just say you know what we believe we can't solve world hunger when it comes to security we can't just do that but we feel pretty confident that we are monitoring key areas that we believe need to be monitored if you can say that and we have eight cameras now but we need 12 you need to come back to the board and say we need four more and I think that's compared okay and in regards to zero ey I would like to know how much like have a some type of a quote and plan as to how this can work and how much it'll cost and I'm asking I don't know who you have as a rep because the rep that I know says that she can help us get money and I'm asking that you speak with her to see what she can and cannot do in comparison that way you can compare it to the uh we'll take that name'll it please and and I will tell you the zero why the camera this is basically an upgrade and a maintenance so maintaining what we have and and and if we have to add 20 more right whatever it is sure that should not be part of the zeroi thing because technically that should be upgrading maintenance on our existing system correct zeroi is going to be a separate total where I think it'll be more obtainable to get a grant or some assistance with that because they're not going to pay for a camera upgrade but they'll pay for the system may like a portion of it but they will raise your licensing based on number of cameras okay so the more cameras you add the more cost on an annual basis sure man you you you guys are really knocking it out the park really I'm you know I'm really proud that you guys are really bringing some good things to the table to the board on security so I don't want to just be pointing the finger here so please please don't look at me like Okay so all I'm heing this board is here just to make sure that we taking you you guys recommendation and we just need to add and we're just listening here so well let me add too um we have kind of a fail safe with our camera system too because every single principal and their assistant principal have access to um they should they're building cameras and and I work with them so they're quick to notify if they notice something down while they check and log on every morning we also our vendor our current vendor does a great job of if we notice something that is not operating right or we've got a camera that's not panning anymore or it's foggy uh our vendor's been really good to get out almost immediately to take care of our needs I'm in those situations and we can get additional quotes as we need to for internal and external things um but I'll put some things together and and make sure there's a a plan in place for future people to follow excellent excellent we will pursue that and then get back with you yeah just kind of communicate with the board and give us an update great job Rob questions okay back to you doc you got a whole lot whole lot great stuff to say Doc quite a few items just go through these quickly [Laughter] quickly no I won't um the next four items have to do with Summer uh construction projects um so I'm going I'll take these one by one and then I'll pause and see if there's any questions on this the first one is concerning ELC and tala the work being done there this summer uh so it's just a summary to let you know uh that includes painting the interior of each facility both facilities and replacing the flooring throughout the facilities some of the flooring has already been replaced at tala U but we'll replace all of it and then we're replacing all the flooring in this facility also uh we had the AL alternate bids you'll see alternate bids seven alternate bids and those involv and and uh we're asking for approval of this is the ELC flooring in the multi-purpose room which is kind of across the hall there painting the exterior of ELC uh removing the current lighting and installing all new LED lighting here um and then over at tala we're going to remove and replace a corridor concrete slabs and sanitary line if you recall last meeting I mentioned that that that floor is kind of crowning so we're going to pull that replace it uh and there's a sanitary line hopefully Jim Jimmy Hof isn't there but there's a sanitary line there we replace that and then level the floor paint the exterior of tala uh remove the lighting and put in new LED lighting and then there's some electric cabinet heaters there's some vestibules there that need some cabinet heaters in there so we would do that um the cost of all of that is 3 point a little over $3.4 million uh the base bid and the alternate bids so the only question I had on that back when we started this two years ago you had mentioned in this building because they were three to 5-year-olds that you were going to try to remove the lockers and put some C you know something are you going to is I didn't see any of that when I look through all that any of that removal no there's there's nothing that we were going to do with those lockers at all to be honest with you uh because of the cost of that and also uh getting the case workk um it would add probably two to three million million dollar onto the project just for that removing those and putting new casework in and from a priority standpoint I thought it best not to do that and then when you go to paint you're doing the interior of these the ELC tala um Creed pal moral CSK they're all they're elementary schools yes so are you doing them just a blanket gray or a blanket cream or are you allowing them the the way I have always envisioned that and when I went to each several couple years ago I went to each school and talked to the principales elementary schools are you know inviting you go to a a children's dentist or children's doctor there's inviting colors it's it's very it's therapeutic it's it it helps kids being more inviting are we doing a blanket color or are we actually going to at least in the hallways and in the main entrance do something different just because it's it's an elementary I mean these are kid these are little kids yeah Junior High in high school they don't care yeah I I um at this point we're going to do a blanket color I'll be honest with you we're going to do a blanket color on it I think you have to look at each building individually I'll give you example cre Creed has tile up six feet on wall I don't know if it really makes a lot of sense to put a different color up there especially when teachers also post things up there and cover that up so I think there's things that you know you just kind of look at and then you're then you're also looking at when I have to repaint what do I do so I I think it's to me I think it's easier just painting them one color whether it's a gray or a beige I don't know who decided that yet we've done more actually with the flooring and putting design in the flooring to add some let's just say some life to the building in that regard too you know you just don't want it so monotone I I know Junior High and high schoolers could care less cuz they're so focused on everything else you know not around them you know they're focused on their music or they're just not paying attention where little kids are coming in they're paying attention yeah one of the other things bill that we're we've talked about is branding buildings and um we've met um in fact Jason is doing this he's going to be meeting with the vendor to look at starting a branding our high school you know with logos in that on walls and and you know making it you know more uh spirit friendly and and that and then we were going to move down to the element to the Middle School and then to the elementary schools and do some type of branding at elementaries I don't know what that means yet but I I think at elementaries you know uh you know you can do some brand new things I'm not just talking um logos I'm talking culturally doing some things at the elementaries on their walls and that so I think that's something that we're looking at it again in order to add a little bit more life to the building right and and simple things are I've been to uh a facility whether it was a children's hospital or something or you're going through different things in your life and you go down a hallway and it's blue right you go another one it's it's it's a soft green just it's simple stuff like that you know I'm not saying but it's just different right so just look at if we can look into it what's the cost going to be in their minimal if they're swapping out um you know 10 five gallon buckets down this hallway for cream as opposed to a a soft green or or blue I'm just saying it's Elementary sure if something if anybody has anything or I'm off JS but they're kids they colors and shapes and yeah it's it's a good idea I mean the less the less our our schools look like a prison the the better I think and I don't mean like I said Junior High and High School junior high and high school they're they're so focused on so much others we're little kids are little kids we want them to we want it to be happy sure okay what do we know about read construction there a low bid um I I do know uh they have done a lot of work I know our our architect has worked with them before they been very good they're a big company um yeah they're a pretty big company um I haven't you know I haven't I haven't worked with them before it looked like you put information in a board packet about them as well yeah it saying that some of the different projects that they worked on you put background in there they did in the past yeah yeah so I was glad to see RL Soho at least bid yeah I mean they've done good work for us so think but they were way off on like that U putting in the new sanitary line right till all it seemed like there was a big disparity in bids there but anyway okay good can I I guess we're talking about just roughly I'm just looking at these numbers look like over $10 million right just roughly accumulating all of this can you maybe just explain a little bit maybe to our two recent new board members kind of you know this money was already we sold bonds right and I think we're looking at less than seven 7 million here I don't think it's uh I just seven you're right yeah what we get three it was a planned expenditure right it was a planned expenditure three three and A2 and that's another three 6 and a half seven eight now just look at the total contract amounts don't that's okay all right thanks I can okay so it was it was the expenditures was already money was already allocated for this so now we getting the fine-tune bids so what would what would we do if the money that was allocated the bids all came and hired than the money that was allocated it did last year last year it did and we we didn't accept them and my recommendation to the board was let's not accept them and let's get this done early and we'll go out the bid and that's what we did we waited a year they came in they and it came in cheaper okay so so far these bids are within the money yes got it okay and I was going to say every project we did we had contingency money and we spent some of it but some of it we didn't so there's I'm going to say this is covered underneath what we borrowed did we have a 20% contingency 10 I 10% and then there's out and all that so we're hoping U working with uh Jason and Keith and Brian and Dr Cara we're hoping to have we'll have an accounting for you next month see we're coming to the finish line here with all these projects so we looks still look pretty good with the money we look really good got it okay be honest with great all right but I have plans but I I'll that's for later okay um the next one is um uh tiles and style LLC to replace the flooring at creep money middle school now this is the corridor flooring that is currently carpeting that is currently buckling that is currently doing whatever so this will replace this all with tile uh the total and I should put the contract price in there I will put the contract price in there for the motion that will be approved uh tiles and S that's 225 843 is the cost now superior flooring was less at 22473 however there was a mandatory walkth through that needed to take place and they did not come to that so we had a um take them out um so it does go to TOS uh in style this money there are uh the good news on this is that this is being paid for one $50,000 is the maintenance Grant from isby that'll be paying for that and the rest of it I have in eser money that will get reimbursed for so all of this U is is reimbursable money it's not costing the district um the next one is at CSK uh again the total contract ract is 1,396 62 it includes painting the interior replacing the flooring throughout the facility there is some small lighting and electrical work and then we're going to be also removing some case work removing the flooring under there and then putting the casework back that's an altering bid but uh we determined that we should do that uh so that's it on CSK a lot of the other electrical work LED lighting and all that was done um last summer so we're good on that the next one is at Creed Elementary School painting the interior of the facility replace the flooring in the facility a lot of that was done last summer but there is still some that needs to be done uh some lighting and electrical work and then painting some of the exterior of the building total contract on that is $85,900 and then the last one is belm moral Elementary again uh painting the interior replacing some of the flooring some of that was done last summer we're finishing up uh this summer some of the some small lighting and electrical work and also painting the exterior for a total contract of $687,000 so our recommendation is to approve all of those we'll have them on the agenda uh for next week week uh substantial completion on all of these is approximately August 5th something around there would be the substantial these okay are we looking to have a cleaning company come in again a bid are we going to be looking for a bid for that ke a couple hundred, cleaning company coming in after the projects are we going to need that yeah okay all right so yeah so we'll have another bid on that probably Mr and that's included that expenditure is our we know about that expenditure potential yes okay be good okay thanks any questions for Ken or Keith or Jason or Don briyan yes side joke all right no further questions and Dr car you can here I'll continue on um Dr melan chenko this is under his uh he's a little under the weather today so I'm going to just kind of talk through these uh the other one was press plus3 it's a first read um again these are highlighted in green these were all basic uh legal reference updates there was nothing substantive on that so you can take a look at those um at your leisure but again just simple updates on those it looked like there's a new reason to go into close session is that what a lot of those were there something about if you're not allowing somebody to attend which item was which one was that there a lot of them you know what I'm sorry I don't yeah I don't have it right here now but um it looked like a lot of them were because they added related yeah and add they added another reason why you could go into close session but I should have pulled it up before I said anything and I didn't but anyway that's okay um so please take a look at those um before next week um then for number two um this was uh anou that was put together with the uh Union and this was just an oversight on our last contract um it basically is giving some verbiage for co- teers and I'll just kind read it for the good of the whole in classrooms that contain co- teers if one of the co- teers in the classroom is absent and is not replaced by a substitute the remaining C- teer in the same classroom will be compensated at the extended day rate multiplied by number of hours teaching without the co- teer and the day rate that was negotiated was at $38 so this language was an oversight so we're just putting that back in so we put in anou uh for that um then um at next week's meeting this will be just part of a docu sign for you to include that so that was what that was and that's all I have for his report okay and then any questions withing and learning y Okay carry on Doc okay Miss Perkins she is going to be talking about our our closing off of our strategic plan as we get ready to start our new one is this mine Keith you're my new wingman I think it's supposed to pop up where ke where I looked up at Don's gun and Keith got the we're in trouble the floor that's okay no all right Keith you need to do what you do best Keith thanks Keith great job great job Keith I knew you can do it well while we are waiting for it um to pop up oh there it goes um uh good evening to the board to Dr koganes to our family students and staff um I do want to Echo the same Sentiments of uh Dr Cara with the e-learning plan and so we are very thankful that that uh our staff was able to put that into action um there is a link on the website for any feedback that our families have that they want us to know um whether that's positive or opportunities for growth so we uh will take all of that feedback on our uh e-learning process uh so tonight is about um looking at the results of our 4-year strategic plan this will be our final update of this plan um as you know we went through a process with the committee um and then the district leadership team met with uh building Administration coaches teacher leaders teachers to prioritize our goals put everything into a timeline and literally work the plan um this is um a plan that is a working document um these goals Mission Vision have all worked together and so we'll kind of wrap that up of what it has um looked like uh we have given you updates throughout the year years and then evaluated and reviewed uh where we are and so uh we start with the mission of the district our vision statements and our core uh values which were determined and prioritized by the commit and so why does a district have a strategic plan uh without a district strategic plan districts do not know what direction to go to reach the vision again this has been a working document this is not a strategic plan that was built and sat on a shelf in a book on a website and was not worked uh strategic plans identify priorities aims and goals that provide a road map toward a vision without a road map we can easily get lost and become distracted by the day-to-day issues and so it started with the district planning uh and then it went into the action plans and complex plans that were put together and it goes to the building level where the teachers and principls and administrators and staff in those buildings work that plan and it comes back to the uh strategic planning team and um it works through a cycle of reviewing and evaluating and so our plan has six goals and they go from staff Equity students families uh resources and Facilities there's 17 strategies those are what are marked from a to q and under those 17 strategies there's 76 action items with those 76 action items there could be um as many as five items for one plan and then there is a plan that went into putting that action item into place and lots of hands um that help that across the district at this point we can say that we're about 96 uh% complete um and then there's some lessons learned um there this is a lot of work that took place um over this four-year period and certainly because we had that little bump in the road of Co again and I can go through um I'll give you some details on where we are with each of these uh these are the uh 17 um strategies that we have and there's a metrics that went into with each assistant superintend endent and the superintendent and the teams of where we would rate those and where we need to go um and for instance I'll say under goal one from a through e where you see those percentage points there are 21 plans that went into a through e 21 plans that went into F through I 19 plans that went in from J to M so it's not just those points they're um PL that went into each of those categories any questions before I dig into the numbers all right and so this is what an evaluation would look like um when meeting with the teams that were putting together the work um to decide whether it is complete more work needs to be done do we move it to uh the next strategic planning sessions that are coming up shortly and we'll post all of this on the website but it just kind of gives some detailed information of what that revision and evaluation of each of those 76 items looks like again this is all continuous getting to our mission statement of empowering each student to positively positively impact the world for a bright new future uh in there we've put some glossery of terms and so when we talk about continuous summary um we discovered that there were some areas where uh we will need to continue the work and some areas where um how we find it was uh problematic um when I take a look at a for example and I'll tell you this is a very extensive comprehensive um action plan that was put into place uh it took several committees uh we are uh we put a lot into this that we would uh Implement standards based grading reporting um and prioritization K8 we've actually done some work k12 and what we've had to do is to First prioritize and decide um what were the priority standards um for the teams and then the OTL team uh Dr marer our coordinator Mr jardo um our director um and coaches division leaders um and all went in and prioritized the standards created action plans for each of them uh created assessments uh those teams met um you know K had to talk to one to two to three it went all the way up to 12 and it went back around so that high school teams would know what's happening in kindergarten in order uh for those students to be ready at the high school level and so we didn't just we designated a number that says here's where we are again being very ambitious to say we would do all five areas um we've done math completed math and Ela and so for each of those there is a very complex plan that goes with those uh many of them will be um that if they are not complete uh we'll work with the new uh strategic plan committee and determine uh what that will look like going in the future when I say something may have been Pro problematic uh one of the areas was using Define learning to incorporate Project based learning experiences we know project-based learning experiences are very important to our students but we no longer have the company that platform um Define learning so when we go into making new goals we will certainly um look at how we word um items as such and then this continuous summary just really really goes through where um we are with each of those all right questions well just by definition goals are to be with the acronym smart right yes and I'm just looking at the continuous first of all good job all the hard work you guys put forward superintendent with this strategic plan a lot it is it's all this is there some heavy stuff here for lack of a better phrase to use just good job good job but I'm looking at when you had the continuous summary up there and under strategy I India I it says 70% just one I just want to comment on it says address safety needs at the building level by securing at least one school resource officer SRO in each of our schools did we really believe we was going to do that well I think when it was written I would say yes that probably was but that would be one of those problematic items that we would take apart and so the team would decide now going forward would get sro's and if they're needed at each building so it's on the wording of how we put it for for example what I do want to point out is we actually do have a security guard at each building we didn't have them before we do have and I think what do we have about 20 security personnels throughout the district they're about about 20 and so we do have one at least in each building we have one in each building now yes and about 18 throughout the district wide president Brown about 18 okay but as far as securing an SRO so much of that is contingent upon the police department and their own personnel and they don't have them to give right so so this this needed to be just looked at worded we we did accomplish it we have security every building okay so again we can look at this when we start our strategic plan everybody get together you come up with a goal you come up with an action plan and that can be a it is a living document right so we have the opportunities to pel it add to it and do whatever we need to do right because some things may not be known at the time correct so are we looking at those opportunities I heard you say you moving forward to look at some because I see some again we got a bunch of high marks and we got some very low marks on certain things percentage I'm like was that a real thing we really looked hard at or you know what do we do so I just I just challenge you to I think this board probably in agreement with this that when we have our strategies and we come up with our goals to meet and obtain those strategies with the action plan and we Implement those and we go ahead and look at the effectiveness of those particular goals at some point when it look like we not going to have we're not going to get a bank for our buck that we do away with it or change it and try to get the highest score try to get the best adjust it yeah and I think we were a little cautious about erasing goals that was done by that's what committe you know so I think that's why we left them there but again we looked at it I and I'm sure you did your do diligence on this when you came up with the goal you thought at that point it was achievable And Timely and smart in the whole nine yards but at some point something didn't happen when you know when you got the lower percentage here 25 10% or whatever so I guess Lessons Learned Lessons Learned this was but at some point again you know seek out if it's something that the board could do Reach Out say hey we haven't we're struggling with this particular goal we're struggling with this action plan if something the board can do don't hesitate to come to the board yeah and and I think that we like I said Lessons Learned like I said this was our really our first big strategic plan as we're rolling into to the next one you know we've learned a lot by going through this process okay are you looking to start from Ground Zero with the next strategic plan or I see a lot of this that we can use right still shamelessly so to speak I was going to talk a little bit about next steps if we're ready for that and how this rolls out um so we were actually you know taking this opportunity to celebrate this was a large plan this was a super high level it didn't have all the nitty-gritty super high level of what we accomplished um with you know a high degree of accuracy and getting things done so where do we go from here so as I mentioned you earlier uh Dr Lori Mueller she is our um our consultant that we work with through the Donovan group she's been working with us she does a lot of our Communications they can do the Strategic plan and it's embedded in our and our fee that we pay once a year so it's basically free so um and we've worked with her all year and she's High Caliber and they've done really quality work she's going to be here next week on Tuesday so you'll get a chance to meet her she's got a presentation to kick off the next process and what that looks like so we have been working with her on this piece so she can roll it into the next one and we want it to look the same as far as same Graphics same images and again the buckets will look the same it's you're going to be Personnel it's going to be curriculum and instruction it's going to be staff it's going to be finan all those things will be the same same so what we'll do is we're going to start focus groups again um to talk about where we need to go next um and launching off from here what we didn't finish where we still need to go um the board even after tonight's meeting I'm going to give you a a survey for you to fill out after this for you to take a look to start thinking about where you want us to go next and then we are going to be meeting with uh our first focus group is going to be all of our staff members so she'll come next Tuesday she's going to stay here on Wednesday we're going to do focus groups with all of our staff members we've got a representative group to gather that information and then starting February 22nd we are going to be bringing in large groups from the communities like we had done before a representative and that process will be meeting once a month again going through the same process you know we would invite those that would be interested probably looking for at least two board members that would be interested in going to these uh many of these would be in the evenings uh so that you can make sure that we can have people there and then again same process again what are the big bucket areas we narrow it down and then from this we come up with a new strategic plan that we basically upload into these structures so and uh like I said and then then we're on our way um feedback we basically heard from a lot of our staff this uh from over this process is um it was a living document we talked about these every single year they brought this up with their staff people had the language and we actually got quite a bit accomplished on that plan because of this and so I'm actually really looking forward to see where as a community we want to go next you know um so it should be a really good process I think as we go through that so any other questions on where we go from here well where we go we have every all roads lead back to Rome or something like that so all roads all goes and the next strategic plan has to lead back to our mission that takes us to 2027 so then uh that's where we are at right so long as we stay focused on our mission statement yes and I think that's how we need to go all right thank you thank you Gentle good job thank you kudos for such a lot of work hard work and overall I think it was a success our staff was amazing with getting all this stuff thank you all right anything else doc any other questions regarding this strategic plan any board members okay if not old business any old business I've got one um and for Jeantel yes I was thinking about you know your presentation in the fall about the growth model and kind of you know where we are with that and on a lot of it you'd have different cohorts of of student data you know mainly Broken Out by race or eth ethnicity is that right ethnicity um is it would it be possible to slice and dice the I'd be curious to see how our growth model works for students who have been in our district the prior two years so you know to kind of isolate the transitory nature so if you look at a fifth grader this year how you know can you can you pick out the students that were also enrolled in our district in third and fourth grade to see how they're doing and you know I think that'd be interesting data so yes we can we can we can we can so when you do it in the spring maybe you could slice and dice it that way yes definitely because I think that'd be a fair representation of kind of how our staff are doing you know with students especially as we look at the growth model you know where they've had more time to work with the students okay that will be our spring presentation for M yeah the only thing I had but I wasn't sure if it was old or new is now that we're open a new Wing what do we do with me are we going to decommission MEC and move forward with that like we did before where we had our three meetings and we decommissioned it that was actually something I was going to bring up a discussion for our Fe one of our February meetings because yeah now it's time to say now what do we want to do with the building um we where we left off we're going to have to do the same three Community meetings that we did last time because those kind of expired so we'll have to do that again right and then we'll work with our attorneys um with you know you creating an auction for it um deciding that piece and uh so again I don't I don't have any expertise in that so we we' have one of our Ines come through and walk us through that is there just basic cleanup that needs to be done there I mean um how much I don't know how much was moved from that building into Bridges um any equipment and furniture that was not being used and brought into Bridges was left at MEC so given the timing of the move to Bridges we prioritized you know things that the teachers exactly need a lot of the stuff that uh went into the classrooms was purchased new so a lot of the old materials are still left at MEC with a plan to clean that up later on due to the time frame to move into bridges on time and get the students in attendance uh by January 10th so it's equipment that could potentially be put out to auction or but there's not just trash or like no uh the building secured I actually set the alarm off uh a couple days ago when I went there uh last week so it's secured and it it still looks like kind of looks like how is when when we left for covid in March of 2020 it looks like people just well they packed up a little bit more than that time but uh very reminisent of that okay did we complete all of the life safety issues at that school or that we decided just to hold tight and we haven't we haven't done any life safety issues there at all yeah yeah we stopped we haven't done any life safety issues there at all because we knew that not going to have that building occupied by students or we didn't do any we didn't invest any money all okay I think we had about $600,000 there about wasn't a whole lot it wasn't you know life well life safety but nothing number one priority critical right on AE plan when we decommission it for whatever use that could sold for auction could change life safety remember the life safety is based on uh ISB yeah so it could be different yeah I don't think that would be our responsibility no that's the new it's sold as is you know yep yeah enjoy and I think I think if it comes Under The Village uh there is codes that has to be little life safety issues and codes they can be two different things so so it may it'll fall under the village then unless it was use as a school a public school yeah it may different standards perhaps okay but you also mentioned Dr kogan that you was kind of putting on a table I mean it was very informal about possibly keeping at school um in light of you know maybe having more students or whatever you kind of mentioned that it was very informal so we take that off the table a side comment I think to wanting to see how our our numbers of students coming in they've St have stabilized after the holidays and we well remember the whole point of doing the addition and adding Bridges was being able to reduce the number of buildings we have in our district I I'm in total agreement to offload off the school yeah and uh we we don't be I'm just and if anything it would be just temporary until we could get it sold but I know okay yeah or or auctioned so are we giving the doc um Direction on talking to our Council on how to St go about that we just kind a there not taking action right now but so I'll have Council here in February at the committee of the whole to get some direction and discussion on that so we know where we're going okay okay okay all right any new business he stole mine uh very good points from both of you with old business no further old business or any new business if none we do not have a close session and it leads us to our favorite part of the meeting you have a motion to adjourn so moved second move by Nelson second by Dr Hall all one voice to adjourn say I I any Nays we are adjourned thank you appreciate it thank you public for joining us this evening and doing this cold evening thank you have a good evening board members

can see if my phone everything's the same the last 30 seconds okay I got 6:30 so we'll um go ahead and call this meeting of the USD 348 School uh Board of Education to order um I think we'll keep continue the tradition of doing the pledge of allegiance again so I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all all right so we'll go ahead and talk about uh the approval of the agenda I move that we approve the agenda as presented second is second okay we have a motion to approve it and seconded is there any any that doesn't want to do that are there b for for our new board members are there any items within the agenda that um in terms of consent agenda are there any items that you would like to pull for discussion um otherwise the uh motion that was excuse me the motion that was made would approve the agenda as is including the consent agenda so that that's where this stage as the board as you're making that that motion um for the discussion are there any items there that you would like to see pulled from agenda for discussion I would need uh those in favor say I those oppose say me and then you can make another okay so uh so uh Chris motion and uh Susan seconded so all those in favor of approving the agenda um as presented raise your hand say I I I I'll say I yes four so four three you guys not agree is that does that include the consent agenda yeah that's what we're just talking about and if there's confusion maybe we should kind of ret talk about that a little bit yes um just as as a feater um typically you guys will have the agenda hopefully a week ahead of time you'll have it to look over ask any questions of Mr Dodge or I that you have um at the beginning of each meeting we'll start off with the Pledge of Allegiance and then we will approve the agenda or amend approve an amended agenda to add or take things off um that may have come up throughout the week after we made the the agenda live um for instance bids that we don't get back until like the day before the meeting we will amend the agenda I make a motion to approve the agenda as amended with the following amendments so I know I had talked with you guys and there was a little confusion earlier if you want to make a change to the agenda at all this is where you would do it okay so I'll make a motion that we rediscussed of the agenda got it so we need a second second okay all those in favor raise your hand say I I I okay so now we'll talk about approving the agenda at this is the point if anybody wants to change the agenda this is your opportunity to change the agenda okay um I make a motion to remove D7 from the consent agenda because I need more information of that process so D7 is in the consent agenda the approval of appointment of uh bcrc board member so would that's we have a motion to remove that to discuss separately from the consent agenda so we'll need a second is it is it an option to discuss it tonight yes yeah we're just we're going to just basically separate it out keep it in the consent agenda we'll move it to consent agenda uh sub subheading nine I second so all those in favor raise your right hand say I I I I so 70 all right so we'll move on then organizational items uh parent family community engagement opportunities uh tomorrow morning at 8:15 we will be having the Baldwin Junior High School spelling be and the PAC uh it's open to parents please just have parents check in at the front office thanks um any announcements from board members community members announcements just welcome to the board yeah welcome to the board see guys if you have any questions save them till the end I guess I would I would just like to say just kidding welcome and it's only as bad as you guys make it everybody is in a new position so there there is a lot of leeway I mean it's pretty late that we'll get yeah okay moving on to see then annual organizational items um we have to decide who's going to fill the roles um for the first one um I'd say we'd open the floor for nomination for board president I nominate Phil for board president do we second these nominations yes okay I will second that motion great um okay all those in favor say I gu I it's be all well I was going to abstain but in Kelly's book she said you're not allowed to abstain okay so uh we'll take a um nomination for election of board vice president like to nominate Chris Parry oh I'll second that fine baby all right we have a motion in a second to nominate Chris Perry for uh vice president all those in favor raise your right hand say I I I 70 I'm assuming I didn't hear any Nays I abstained okay abstain I believe those are the only two that we need motions okay perfect so designation for the board of Representatives to the interlocal um that is to um the interlocal that meets in Wellsville for special education uh I know Chris you've been doing it the load of vice president is going to be heavy on your shoulders I don't know if you want to continue to do that yeah I think I think with the timing of uh the new director interview process is going on there I'd like to continue that a membership of representation for the inter local as well that would welcome a second party to Jo think you have to don't we think we should have a um you iate Jamie C Jamie I was goingon to say I think you'd be a really excellent member of that team I'm perfectly Co okay perfect wonderful good okay do we pick an alternate as well I mean I mean do you want two and an alternate I think we have historically that way we haven't had an alternate for the inter local I think we've just had two okay um and the second one I think sometimes is just an alternate okay okay um okay so then uh representative for negotiations um for for um like teacher salary for those of you that don't know um we have two members of the board that will not be able to be nominated um because they have spouses with in the district so you don't get to pick Mindy or Jamie pick somebody else so is there anybody that's got a burning desire to be on the negotiations committee still you've been on it and led it I have that's me I feel like somebody else should have a Champs I'm happy to serve wherever but not lead it I I've never been on it I mean I've been on the teacher side of negotiations so I've been in the process but not I mean I'm I'm excited and happy to do it but I mean I I would say I would be happy to be on it but I don't want to lead you know I mean I would like at least um I okay fine I I'll be happy to do negotiations but I would like somebody else to also be there so that that that knowledge gets continued that process and understanding of that continues to you know down the road so you want be only here two more years yeah well that's that's what I'm worried happy to find negotiations trainings through KV and sign you up or send it to you whether or not it's a pdia okay perfect have we had an alternate for that before yeah we've always there always been alternate for that one so would it be okay to have three of you I think we I think we've had one in an alternate historically I think that's how it's gone correct me if I'm wrong we had three we had yeah last year I was the alternate last year you were the alternate last year I never did anything so but you did it the you did yeah I did I did it for the three years before that or two years before that okay so you get all that Phil and Brad yep and do we want to alternate anybody in else interested Susan I'm happy to Susan all right um how about uh for the wellness board representative for the wellness committee sorry oh I ski one oh sorry the bef yeah that's what you were doing that before do you right no I do District site counsil Kelly was BF oh Kelly was right yeah maybe are one of you ladies in BF if you're already in not I would be happy to do it that me I think what quarterly I think it's once a four times a year and then I it's generally there's it's twice a year generally and then U as needed in between if necessary uh there's a meeting tomorrow night 7:00 at the at the M americ Bank Annex if uh and I I did let them know that whoever was in that position may or may not be able to make it based on timing of the role so that's a fun place to be because that's that's where they go and run give the grants and so when they do the grants you as the member of the board that's on the bef gets to be there to see that that all happen so so it's give be you l no you can do it okay perfect good okay wonderful um Wellness committee representative what's that Wellness committee we this is a committee that is it's kind of spearheaded with our district nurse basically trying to promote uh healthy and active Lifestyles within the staff um right now we a lot of work that we do goes in towards uh monthly Wellness challenges that take place um it's a lot of brainstorming a lot of um trying to come up with creative and new ways to help Inspire staff to be active take care of themselves there there's such a giving uh in that profession of always focusing on others it's an opportunity to turn around reflect on on our own Wellness so that's basically what they what the group does and we meet um about uh two to three times a year again based on need uh we'll generally meet over the summer to plan for the back to school push the be real work uh to um plan our Wellness campaigns takes place I would say since I'm an alternate or backing up Phill for the negotiations i' be happy to do the wellness okay perfect do we need an alternate for the wellness Committee in case the guy's not well no no okay so uh designation Board of Representatives for Bond facilities subcommittee which I think we've historically used three people to avoid any coma violations do we want to continue with three people on the subcommittee I think of of everybody I think I was the only one that's still present that was on that so I'm happy to to continue on with that but it would be nice to have anybody who's interested you know we can have up to two more were any of the new people I'm interested in doing it yeah okay very good that's two a third taker I we only meet like every other Tuesday and Wednesday and Thursday okay perfect lazy too all right that was easy all right so on to uh approval of the consent agenda except for uh item seven which will break out secondarily so this would be I need a motion to approve the consent agendas 1 through six and number uh I guess eight is the approval of the consent agenda so 1 through six to break out number seven we approve the consent agenda with removing seven for discussion so we need a second second Susan second or Susan motion and Chris seconded all those in favor raise your right hand and say I I I so so on to item seven approval of appointment of the bcrc board member all right I'll kind of give some backstory um we were notified that we've got a the bcrc has two positions that are board appointed um and past practice to that has been the recommendation would uh would be made to the board uh by a selection committee that was operated through the uh bcrc uh themselves and then the board would would approve uh that individual through consent agenda um that is a that is the practice that has been in place the practice itself does allow for the board to conduct their to identify a subgroup if you will to to basically go through and and do the interview process as as you um as as allowed um based on the timing of the outgoing board and the new board coming in there was a lot of moving parts we didn't start with the new board until the 8th and we had we we just had a lot going on I went ahead and did some inquiry on past practice and just elected to go with the past practice however with a new board in place I totally understand the idea of if this is a recommendation that's coming from the board and in reflection of the board have having the board be part of that process um so this just know that um the idea here if the recommendation is approved or not approved it is is we would be able to put together a a group that could do the interviews and move forward what we want to make sure though is that we give the the record committee an opportunity to be able to uh to get moving with the work that they need to get done so that is my my understanding of it I I asked Matt to be here to be able to answer questions or to be able to clarify the situation because I I want to make sure that everyone here has the right information Matt would you mind coming up and and being able to talk about the process yeah hi guys director of B City ation commission I don't know where I should stand right there's fine don't stand in front of the camera CU it'll just get your back um yeah as Mark mentioned um we are a joint uh commission so what that means is we have two Schoolboard appointed positions we have two City appointed positions and one position that's at large that's voted on by our own board um as as Mark mentioned as well in the past since I've been here a little over 5 years the practice has been well there really wasn't a practice when I when I first got here so so I kind of created a a u um kind of a oh a plan basically in order to recruit to score um candidates and then um we discuss at our board meetings and we pass along those candidates to either the city or the school board and then they approve uh usually on consent however um Martin's right you do have per state statute you do have the right to conduct your own search interview process recruit and then appoint members to our board um and either way is is is totally fine um and kind of what we've created is there's there's really been no good way to to recruit board members in the past usually you know if you had a pulse boom you were interested you're you're in right um so I developed a uh a application which I think you may have a copy of and then from that application we will score each uh applicant is kind of how this works as as a board I do not our board scores these applicants um just like with any other position you know the more information comp on the application um the better you're going to come through and the better you typically score and so um with that in place we pass that information along to the school board and then um they can make a decision based on the information that's presented and uh that's kind of how the process has worked but again you do have that right to conduct a search do interviews and then appoint a position if you so desire if if my understanding would choose would rather conduct their own sech to do that then uh not approve the recommendation that came through with the understanding we put together our team to to do that um my vision if that would be the case we would have subcommittees more three members as a part of it myself and then I would visit with Gary to be on that committee as well and possibly to me on that committee to to round out yeah and the the city actually went through this process this past summer when we had an opening and they included one of our board members on that as well just to have some input so we would we request that if you do go that route how many um applicants was there this year we had six or this time around we had six um not all get scored you know if if if the application doesn't if you can't get a good gauge on who they are or the answers are maybe a little bit incomplete we just we don't score those so it's it behooves people to fill those out very thoroughly because that's really the only opportunity we have to get to get a feel for who they are um we actually have we are going to amend our process moving forward if if you the process stays the way it is currently um we're going to probably conduct interviews for the top two or three candidates or a meet and greet uh situation where we get face to face with those people because you know paper doesn't sometimes do people Justice versus meeting them face to face we haven't done that before but at our last board meeting we did opt to uh moving forward we're going to amend the process to include a face to face whether it's a meet and greet or an interview I I use the term interview um lightly because you know a lot of times in volunteer position which our board is we're not our board members aren't elected and so we don't want to necessarily deter people from applying especially if it's a very uh cumbersome process so we want to try to keep that as as easy as we can for people but still get a good feel for who they are as or who they would be as a board member what's the length of the term it's four years so this particular position that we're we're U discussing right now actually expires summer of 25 so then it would renew again correct correct so then at 25 you're going to have to go through that processing correct and actually we have two positions that will come open in 25 and they're both School Board appointed both School Board appointed yeah so do we have the option to like St we approved us then we have the option to change it for the next school Round in 25 okay you can do whatever you like yeah I just want I just want toar information about how it works that's all yeah um and you have six members on the board we have five five members on the board two City two school district and one and then you so you're count the six yeah I don't vote you're you're yeah I'm not so now we have to decide what we want to do so if if if there's somebody that says hey look I think we should have more say as a school board in this and we want to go through the the the process and and make sure that we're you know involved then we would say we we don't approve it if everybody's saying okay that's cool sounds good maybe next time we want to be involved you know we don't want to hold up your stuff now then we say we want to approve it so we need a motion for one of the other the second so if you approve the recommendation you're approving it through 25 yeah if you don't approve then we need to plan I I just think trusting the director of recreation department is a big important aspect of this whole I guess I mean I don't have that kind of knowledge so I make a motion to approve the um appointment by the bcrc we have a motion we need a second all right all those in in favor approving uh the bcrc appointment uh for the board member uh raise your right hand say I so 7 zero okay very good if you guys do have interest in changing anything you know let me know and we can s have those what um just since we're still kind of here talking about after we approved it what kind of time frame do you normally spend I mean obviously if this was midterm maybe it was a little bit un you know you didn't know and all a sudden now there's a spot that you have to fill so it's kind of a little bit of more of a time crunch um you know if if the board wanted to become involved would would you want them that start that you know like two months in advance yeah two to three months in advance would be great yeah um so we'd be looking at Spring of of uh 25 at this point okay put that on my calendar yep that's right all right okay thank you thanks guys okay so recognition then the part where Kelly always stood up it is need sign I got it so I I asked uh danith to be here to to speak about 's uh 's honor and accomplishment sorry sorry it's spelled wrong on here I know I'm just kidding a spelling be thing you know all right so for on behalf of the Baldwin City Board of Education we support and promote excellence in all school activities y I got we got oh we got to go over there okay oh there you now you are so uh supporting uh excellence in all school activities including spelling bees right so on this day January 17th 2024 the Board of Education recognizes and congratulates Evie for winning right the spelling be you know how I spell winning i n n i n g do that one right there take good job Mr walth yeah so every every competed in our school spelling be so each classroom elects two Representatives so we had 24 contestants and that's all three grades so she beat out everyone in her class and everyone else in her school to be our school Champion with the word pervading I'm going sit down she gu to move on to the Douglas County Spelling be on February 10th and after that competition there's a state competition and there's a f a national competition so we are pulling for her to represent us well on February 10th we're proud of it all right um per pervading that was the word I don't know what that means can you use it yeah yes I can't spell forting all right um School Board recognition uh month so Jan yes January is the annual month of recognition to Schoolboard members for all the work that you do it's it's a volunteer position it's an elected position it's a position that uh is a lot comes with a lot of work and a lot of dedication and time and so on behalf of everyone at USD 348 we want to thank you for all your time and efforts uh that you put in for those of you that have started started putting in um on the great work that takes place in the district so and in addition to that um Megan Family Church provided these uh these thank you bags also that you they around thank you you're welcome uh so educational program highlight some techn ology each each month we we ask a department or a building to provide an update or a highlight on what going on within the school district K Harel and and do a and Drew do an amazing job for our district and the technology access that we have and an update for you I am the update tonight kind of because we have a lot of new board members as was very basic should kind of short and sweet um so so in probably next month or the month after I will be back and probably be asking for a you to improve a lot of money to buy a lot of devices uh so I thought I'd Ed tonight's educational highlight and and kind inform the new board and board the old board just a little bit to talk about um what sort of devices we have in the district and where they are um so I'm going to start out at the primary Center the primary Center has iPads one: one for K through 12 and then I have some uh cards for preschool um both of our elementary schools uh previous to 2020 previous to the pandemic uh had carts uh some laptop carts some iPad carts um we did a lot of reorganization with a lot of old devices back then to try to get a device into everybody's hand but now we have kind of a rotation together it was helped out a little bit by um some grants initially um but now it's kind of worked out uh so at the primary Center the majority of their iPads uh come across from the high school from the the graduating senior iPads so we usually get six to eight years use out of the iPads um and so we will have we are going to this year I think I need to look at the rotation for sure that soon we're going to uh get at least the second grade iPads into the actual rotation where they get get something new on the building um their uh learning management system for the most part of seesaw over there we we are a little different than some districts and each of our schools has a little bit of their own flavor of how they deal with devices and parents and and and apps and whatnot uh they probably have the least amount of uh apps used over there there I kind of looked at it's not like every student uses 30 different apps um but just looking at the apps that we've made available for everybody in the district theirs gets bumped up because a lot of them have I don't know if you want know what osmo is but there are probably 15 osmo apps so in rotation I would say regularly maybe the average good you know we we make available around 15 or so um so that kind of covers the primary Center the IC is in a similar situation they um had more a few more carts um and they didn't neither of these buildings had uh a lot of uh input when we Transit to one to one because it was kind of during pandemic and we were kind of like we just can't deal with cleaning all the devices how are we going to do this um so um we'll see that differed a little bit with the the other two where we planned a one to one uh and when I say one to one at these buildings they do not take the devices home they're in the in the um classrooms in aart um so but each there's enough there's an iPad there for every student for the most part um the intermediate Center uses Google classroom as their main um learning management system and they have you know more apps they don't have all the osmo apps but they we Supply when I say Supply we have a management system where we um they don't have the actual App Store where we can push apps out to them so when I grab a number I just kind of looked at the management system to see how many apps we we had available that again doesn't mean that in any classroom there's anywhere near 40 apps used um at a time uh and those are currently on a four sometimes 5e rotation we're kind of trying to get again we had some um grant money initially to get an iPad and all those and and then we kind of changed our rotation a little bit because we um took the laptop parts out and and I can get about approximately three iPads for a laptop so uh it kind of depends on keyboard cases and whatnot but so um I think if we had asked them pre-co they would have been all like we really need the I the laptops um but we've had really really good um reception and feedback from having the iPads in the classroom and not have any move the carts around and stuff so I think it's worked out well um at the junior high they did um they weren't one to one and the board did approve a one to one at the beginning of the 2019 2020 school year um they spent the year before doing some research and and um having some meetings and talking about what they wanted to do um and uh they did put Chromebooks um I found about 50 apps that we had in basically the store that Chromebooks use and where we approv them uh for all of these when I say apps there's a lot of websites teachers used to we we keep the kids are going to log into the website and identify themselves we we have a pretty good control of that but if it's something where you don't log in and you just use it um you know I can't tell you individually what's happening in each classroom with that um those Chromebooks are currently planned for a three-year lifespan so they a student gets it in sixth grade um and when they graduate 8th grade um we might use them again for spares or to replace ones that are broken somewhere along the way but we don't plan on handing it back to a sixth grader and getting it used for another 3 years um the Chromebooks are uh more delicate in our iPads and and laptops um I did look up uh did I get that in there yeah so I looked up from January of 23 to January 24 note that we there are Chromebooks in three of 13 grade levels we had 160 tickets for Chromebooks and 70 for the iPads so um getting a lot more tickets on them um but I think it's it's a really good thing to have a different experience um I think that's true of all technology I think it's all about you learn a lot about what's possible so that later when you're somewhere in your hand of whatever you figure out how to do it because you know these things are possible and and they're pretty probably possible on any device and any kind of you know uh application you the get that's that there something like word is going to do most of the same things um so having that different experience there in in the junior high I think has been good um um they also have one iMac lab in their building uh our elementary schools do not have any laptop labs for the most part there's some there's some iMat scattered around in a library or somewhere but um for the most part they don't have that and finally in our high school um I couldn't remember for sure but I think it was about the 14 15 school year when um they first went one to one with iPads they did um probably a little more it was a while ago but they did a little more they did a pilot the year before and the year before that they did visits and they they spent a lot of time considering what they wanted um so they have uh been using iPads for a while and our capabilities of and management of them and handling of them has grown with that program um it's much better now than it was in 1415 um so at both the intermediate Center and the high school we're now buying laptops with keyboard cases uh similar to what a couple of the board members have here the newest ones for the high school actually have a trackpad that the Freshman received this year their learning management system is canvas um so again where as we progress through you get exposed to a a lot of different things so that is something they'll see again on a lot of college campuses um I found about a 100 apps or so available to to them um and their iPads as I mentioned before move down to the P PC they also have three about three CTE labs are the the journalism lab isn't quite as big as the other two but there's also some in art so we'll call it three uh those are on a fouryear rotation and the um they have four laptop carts that are on a six-year rotation um so we keep those laptops around a little bit more um and finally in our Virtual Academy um students can request a device um I want to say maybe have to uh we we're get we have had more requests this year than we have had in the past um greenfish at this point anyway requires a Chromebook um at the again kind of at the beginning of 2020 we we had purchased some extra Chromebooks and so we have been using those I'm not sure even at this point if we're ever going to need to work those Green Bush things into our rotation or if we're going to be able to supply them from our teachers at the junior high also have um Chromebooks as well as a students and so we may be able to keep that going you know just with the unused or the slightly out of date again we're only using them for three years so there's still some not there's not another three years of use in them but you can pull out a few and find 20 that are going to going to do pretty well so um that's kind of where that is and again I just kind of wanted to walk through what was where so in a couple year couple uh next month or the month after when I come in and say you know we usually buy everything well it always has to be second semester because it has to do with when the money comes in um but buy everything here in the early spring so that we have it over the summer to set up and and get ready so do you guys have questions are we still doing where the when they um I think I so you were taking the high school iPads and Tak them to the primary it used to be they could had the option to buy them yeah and we have that the board does look at that again every year but um for the past quite a few years they've had the option to buy them I think we didn't do it um the year we were really short on devices we were trying to figure out how to get one to one but they have we've had that option open again the last couple years and I feel like we don't have a lot of takers no we haven't um had a you know there's Maybe four or five some years a little more it kind of depends on um every year we look at purchasing the devices and and so the iPads aren't always maybe they're the same quality but sometimes they're higher storage or apple decided to obsolete an operating system sooner or later or something so the the price kind of goes up up and down year to year I kind of look at and sometimes we buy maybe an iPad 7 two or three years in a row so the last year the got them those seem older than not but for the most part um the price goes up and down a little bit so it's varied a little bit from year to year how many get purchased I do kind of I always look at basically what they're selling for them um and adjust it from there well for the used ones but yeah they we actually last year we also opened up the the option for them to buy the Chromebooks because we were at the end of life with the HPS um haven't really reached that point yet we might be there again uh so we'll see and every year when we buy I think iPads is single Source right so just fixed cost right so with the with the Apple devices it's single source so and all of this money then will come out of capital outlay because it's their uh computers are included in capital outlay um apple is a single Source um place to P purchase so we won't typically um get um bids from other vendors because they're they Supply the education price um for the Chromebooks those will go out for bids and and we'll have bids to look at for those great questions though president been paying attention always all right I think that's it thank you what that I do want to just point out well K wrapping up um K and and her team they do a great job um when you break out uh Jake and K's student to adult ratio they're operating one to close to 700 and the amount of student students that they and staff that they're responsible for is pretty significant and I say this with the idea of when we start talking about our threeyear staff we are getting very close to a pinch Point within their departments so Le ke the top quality services that we provide with technology of the cons for our students and our staff we are getting close to a point where we need to get uh some some additional bodies into that department um and coming up with that so that that will be coming down P just wanted to point that out so thank you k for well you're welcome and I I will leave that most of that discussion for a later day but I will say that in addition to the student devices we are responsible for the staff devices and pretty much all those security and anything that looks like technology in the district all right thank you um celebrating 348 348 voices yeah that's right super good at least I can still read it from here all right celebrating uh student voices I've not been present very long so I haven't gotten any letters I don't know if you've gotten any I have not no no so nothing right now but I will say that uh I did receive a phone call a couple weeks ago uh inviting me to take part in the blood drive today that took place I had never donated blood before um and this time was the first time that I did it and it was really cool to be a part of that this afternoon watching the kids uh take ownership promoting of it helping out and assisting there and you know some some facts that that glue Me Away Today is when you sit down and you donate a pint you the statistics show that you're you're helping three lives saving three lives so that was pretty cool so in a way that was uh celebrating their voices yeah perfect all right Mr DOD all right so Employee of the Month all right Jam that so each month as for new board member uh we started this last year in the Bal Education Foundation help support this program um and so each month we put a survey out to our our staff and seek nomination for employees of the month those that are going above and beyond and reflecting what the baldwi built hashtag uh represents and so with that tonight uh the January Baldin built employee of the month is described as a consistently positive role model for students and staff they go well Above and Beyond in their expectations encouraging a passion for Learning and improving they offer positive feedback to all the adults and students they work with daily so that they always have at least one genuinely positive interaction each day your winner works in the community as well to improve business opportunities for the young women in our community serves much of the baldwi public at her other job and is involved in many other community Improvement programs your employee of the month volunteers or at or spectates at many Baldwin Sports and activities and is described as the most concrete definition of Baldwin buil that I have ever seen one nomination provided the following quote in reflection of our winner great leaders are not defined by the absence of weakness but rather by the presence of clear strings John Peters Zer so at this time please join and congratulating your January Baldwin built Employee of the Month Shen name m BR I when I called and told her I kind of drug her along and I I decided to use the the award what are you doing conversation and and uh really catch her while she keeps going just what what is it you want so I was like well I'd like you to show up to the board meeting okay would you like to know why yes so I told her and and shared this news with her and I told her that she now had a belt that she would be able to display prominently well I happened to see your daughter later that day and I told her daughter to make sure she gets the the scoop on the belt and make sure it gets displayed in more PR so Jan [Applause] congratulations a special prize that goes with that thank you thank you everybody yes now on you oh sweet I'm delegating that's smart well Kelly was the bef that's why she did oh okay all right so uh do we have anybody sign up for public comment nope skip public comment um oh financial report all right so um we have the uh Capital Outlet plan that uh projects about 3 or 4 years worth of projects that we need to do and that's kind of a a uh a task order for for Mike as he goes through and he develops and works on improving our facilities and our programs across the district so one thing that's been on that list for several years has been the volleyball standards and divider curtain here at the high school so uh that was one of our projects and for this year and so Mike has uh an update on the bids and an ask for you well um we we sent out the bids and got three back and we opened them up on January 12th uh the bids came from ASCO U company out of anexa star company out of Dora and Carol's seating out of uh Kanas City Kansas um Carol seating um gave us the lowest uh bid offer and they can meet the timeline for the installation of spring break so that's that's what I'm recommending you guys have any questions that's pretty pretty well under what we had budgeted we had 60,000 budgeted right 60,000 budgeted and um 13,000 plus um to put into the floor refinishing cuz we'll have to refinish the floor and get it reped um so that'll help there too bless you I'd like to make a motion that we accept um Mike's recommendation girls the B have a motion and a second second okay did you get that Megan we get our Motion in our second I can't see you oh that's why I can't see you yes I got it all right so we got a motion as a second so all those in favor raise your right hand say I I I 70 thank you do you want to uh just use this as a a moment Mark to just kind of talk about the bid process I mean how we do bids because May for the new members that there's like you know so statute requires any project itself that requires an expenditure of $20,000 that it has to go through a state bid process and by that uh the bids have to be publicized sent out received by a certain time there has to be a specific opening that takes place with a witness in the room and they go through and they publicly discuss discuss what the bids that came through and they they meet the different qualifications for that process um that is that's one way to approach these projects another way is you have what are called State contracts these are pre-bid contracts that take place annually that are think of it's a list of vendors that the state already says yes they meet all the qualifications and you can go straight to them and get work done as you need even if the work exceeds 20,000 but you still want to come to the board to get approval to do that so Green Bush uh Cooperative purchasing you may hear that from time to time um Mike what are a couple of the lists that you use for use um well one of the state contracts we use is for our flooring uh commercial floor Works they do our carpet rotation every year they did the Bay down stairs um we also use z apartners um and I want to say something like Sur but there's there's probably three or four that we use on top of the just the state GRE Bush and vehicles in the same state under the state yes under the same state contract yeah so uh we buses we just this last uh fall we did two um Chevy Blazers so that we had uh some some alternative transportation for staff to use going to and from events or being able to transport kids um what are some other state con talked about carpeting yeah those are the most recent bues the vehicles excuse me the two vehicles were through Green Bush Consortium so they bet those and they bring those on so I think I think that's just important to know as a new board member that there's a there's a that's a it's a pretty strict process for like how you can get bids and and and then um submitting bids and who can compete for those bids um and I think we've kind of we've got a little bit of a precedent like if we get only a single bid a lot of times we'll say look let's put this back out there or try to figure out so we get other ones but sometimes too U the Green Bush uh prices aren't always the best um the AFCO is on that list for it came out to be the highest B so generally what you try to do is is seek out the lowest responsible bid um sometimes um there are times where that lowest bid may not be the best bid for a variety of purposes sometimes it Mike we talked about timeline being very important being able to accomplish a project within a certain time frame um sometimes it's the ability to stay local uh help so there are a variety of factors that go in to make it that that's come up with us as before too we want to keep them all the same Fleet under the same Fleet MH so we can and that saves US money on on parts and repairs and all that right yeah thank you um any questions about that before we move on all right so on to um administrative reports the KB policy updates all right so what I've uh provided for you is just a a first look at the draft policies ksb generally sends the the First Look To Us in December but with the transition of the board being what it was what I wanted to do is move that first look this year to January to give our our new board members an opportunity to be a part of that versus coming in this month and then going ahead and voting on something so what we'll do is we'll get a first look this month um and then next month we'll we will come through with an ask to approve the policies that are there um and so what you've got uh the red line um is the the recommendations from kasb the our Kansas Association of school schol boards who helps us with the different policies that come Place most of them that we get are in reflection to legislation new legislation that takes place and so that's what you'll see it's it's not uncommon to see something that'll say is isn't alignment with State Statute and that's one or it may be amending a a previous policy based on statute that's there the other attachment that I have there for you is showing you some the recommendations that we're looking at um as of this uh this time next month what I'll do is I'll come through and we'll have an ask to approve the policies um and so just kind of doing a rund down here uh the evacuations the emergency policy that's there uh we currently have that policy but this one would be an update so at this time we would uh next month when we go through and ask for the the approval there we'd be wanting to do so under the idea that it it approves the revision giving our Administration the ability to make decisions based on the safety of staff and students um the next policy that you see listed there is e Food Service management I want to move this uh the description of this to the February meeting um because that particular policy is in response to deficient fund balances for lunch accounts um and it spells out policy for how to respond in the event that a student becomes deficient within a lunch balance um option one provides an opportunity to go go forward with a regular meal but you have those behind the scenes efforts to make sure and you help the family get that balance paid off option number two is is the idea of giving them an alternative meal um and trying to do so in a way that does not single the child out so some districts it's a peanut butter sandwich a cheese sandwich sometimes it's a deli sandwich whatever the district or board approves of that um piece there what I want to do is really talk with our food nutrition staff about that I I do know that they feel strongly about making sure every kid gets a solid meal and their dignity is preserved in the whole process so I want to go through and spend some more time with with Charlie on that before I come back with a specific recommendation there um the pregnant and parenting employees that is one you'll see that puts us in compliance with um with law that's there it would be a new policy the GID is military leave we we currently do have that policy but this revision would reflect the federal requirements uh that are now there um and inform those that may not be aware and so we would recommend next month that we approve that policy um the IDE the uh jbh releasing of a student during the school day here um we would we would say to recommend that policy as it has a pigtail to the very first policy that we talked about uh the evacuations and emergencies um let's see moving down to JD daa student misuse of medication that that one is also a pigtail policy with JF or jgf GBA Student Self medication medicating uh policy self- administration of medication so the the first one there um the misuse deals with students who um you know pass out medication at school um whether it's I it can be anything from ibuprofen and tylenol all the way up to something that is is more substantial uh and nature and it provides some teeth there um and then the second policy that's there is just the ability for families can give their their student permission to be able to carry some ibuprofen with them um that sort of thing um I really want to have a really solid conversation with our our school nurse on that so in February we'll have a recommendation there uh we know what's important but we want to do it in a way that best reflects our students and provides responsibility and accountability so in in February what we'll do is we'll go through uh there'll be a revised uh recommendation there to reflect the conversations that I want to have with Charlie and Lisa um to do so all right all right so at this time there's no ask for any approvals and then we'll also have an opportunity to talk about them a little bit on February so make sure that you go through that that red line one will show you what exactly what's changed and spell everything out and then then the second one is Martin Dodgers um is our your recommendations so have a chance to read that between now and then um so fall and winter academic screening update all right so one of the things that uh we have been working on is trying to make sure that we provide the board an update with the uh data that we are collecting the work that we are doing for student achievement throughout the course of the year uh one of the the measures that we leverage there that we use throughout this course of the year to make sure we're providing students with the best possible individual instruction that we can as well as help inform our instructional decisions within the classroom is screening data we do screening three times a year fall winter and spring and that information helps guide our instruction to make sure that we're providing students with the supports and services they need uh to excel so I've asked asle what's that that was your presentation so no I'm yeah I'm just going to do a quick update um comparing fall and winter from this past year um in the spring dive deeper into like the whole year of data with State assessments and all of that um so we use fast Bridge which is a national Norm screener um from reading and math we um are going to look at a reading a math which are um aligned with our national Common Core curs um students take about 30 questions and we give this three times a year in the fall in the winter and the spring to grades 2 through 11 based off those scores um sorry my voice is shaking really bad um students are um category or in four categories Advan low risk high risk and Su risk um so our data is going to be over those scores as well as high schoolers who um scored 16 and above in Reading in the pre acts and 18 and above in ela on the acts those are your um college readiness benchmarks so these are our last three screening periods um last spring at the end of the year the beginning of this year and then this past winter so we want our students in that low or Advanced categories um in that purple and we want to see decreasing in these pinks which are some anti-risk um so this winter we saw scores similar to our spring which is great we had 68% of our students in low risk or Advance compared to 67 in the fall um and we saw a decrease in our high risk um from fall to winter our math looks really rate um we had our high risk percentage the lowest we've ever had since starting fast Bridge 3 years ago um so 7% at that high risk and then we have 71% of our students um at low risk or advanced in that math so that is our reading and math um just that comprehensive screener but we also are going to go over um our social and emotional data which we also collect from fastbridge we use their social academic and emotional behavior um risk screener which is um or Sabers um it's a 20ish question um rating scale my Sabers is completed by students um grades 3 through 12 this um we need parent permission they have to opt in their students and they answer questions like um I'm worried I'm respect full um I like school and then Sabers is our teacher completed survey um grades pre-k through 12 so last year the state changed some of the requirements for nonacademic survey so we held off and didn't give my Sabers last year um so we started this year and in the fall we had um 82% of our students um scoring that low risk 15 In Sum and three in our high risk um our winter screener is open right now so we won't have data until the end of January and then Sabers is completed by teachers um we saw a increase from Spring to Fall of our low risk and decreased our sum risk and then we'll have our winter data um later this month so our B looking at these screeners is we want 80% or more of our students in that lowrisk or Advanced category U 15 or less in some risk and then 5% or less in that high risk um in a perfect world 100% low risk but I um ideally these are our goals so some things we have in place to help us um accomplish these are we have a really good um multi-tiered system of support in both of our elementary building buildings so students that have any deficit in reading and math are in a small group um 3 to five times a week working on those missing skills um at the junior high and high school we have our Student Success or core four class for extra support for those kids that might be highrisk using Bast Bridge um attendance could be a highrisk category um ATT did I say attendance attendance um grades and then all students um in all buildings that are considered at risk are being progress monitored frequently just to make sure they're still growing and making um progress um we are currently training staff um in the mtss process using tazin um we are concentrating on behavior and we're already making making those goals um in our Behavior screener data um so we're excited to see um that work with reading and math as well um last year we adopted a new curriculum for our elementary and this is year one so it it follows um the science of reading and we are implementing it right now so we are excited to see those results and then we are looking for new materials for junior high Ela as well just to clarify a couple AC that you'll see there um so ntss that's multi-tiered system of support again that speaks back to the utilizing data to make sure that we are making instructional decisions for interventions for students but it's also tier one it's tier one strong rigorous instruction it also includes the what we call Core instruction the tier one there tazin um techical assistance support network um I I liken them to uh trainer experts uh that go around helping school districts Implement uh the the ti system our support is is one of our one of the trainers that does this for the supports districts across the state with behavior I'm in wiah you're in witta you're in the witcha region but is sometimes I D so I I yes and and we we do brainstorm quite a bit um and so th those are two uh Edy speak words that you'll probably hear quite a bit um because it is something that we are focused on and making sure that we have that systematic structure across our district District so that when students leave Elementary we've talked about you see we've got a strong system going K through five when they get to the junior high and high school we're working to make sure that those uh support system itself is in place in those two buildings so that we can continue to help students as they progress through our system so sorry yeah our elementary does a really great job right now um of doing at the tier one for everybody um we use a lot of fast bridge data and other data Collections and teacher input for that tier two so they're getting an extra hit and then those high-risk kids are going to that tier three where they're getting three hits of specialized instruction to um really make that growth and it doesn't exclude just because I have to chime in I have to it does not exclude special education special education part ofed the framew so it's not like you're in tier three and then they special no it's not a special student could be in tier two or tier one just depends on what the needs are yes but I was curious what your um participation right was on the oh that's a good question you can look that later I will um our so in the fall we am included that opt-in opt out survey with enrollment so we had a good response um for the winter we have to send out another um optin opt out and our response right now we have about maybe maybe 50% um but only 15 are opting out of that 50% one of the things about my saers piece my saers piece because it is student perspective it is it's very powerful and meaningful uh Sabres itself which is the teacher scoring um it's still beneficial but the mys saer itself is it provides uh a direct student response and that that's why uh we're we find that information so meaningful and the research even finds it more meaningful from the student at the secondary level so it's really good to get that but I know our fall participation will be much higher than our reg participation is there an option to put like when they do the enrollment to put fall and winter and there's like a timeline the state statute only allows for four months so we can put winter and spring together but because of the timeline we can't put fall um for the ELA adoption this year for the middle school does the version of things we got for the K5 does it also have a version for the middle school as well the company has an Ela but it's not necessarily aligned with 2.0 or something it's two different names but it's amplifi does do a Elementary which is what we have and a middle school but not necessarily they're not connected yeah okay okay um overall we're really happy with um our progress we know that students and staff work really hard um in all areas not just what we can show you here so that is all I have if there's any more I had a question on the the goals how are those goals set is that a district thing or a state that's that's an mtss framework goal itself follows like like like think about the medical model of you you screen everybody to see what else they need you don't go in and give everybody a a penicillin shot because everybody doesn't need that you just you screen everybody with their height and weight and that's how they how they screen and then the coal being 80% is in core instruction if you have more than less than 80% in in core instruction so if you have like 40% who need interventions it's really hard to provide that so that's why it's very important that we consider tier one before even the intervention so when we start seeing information that shows that our you know our low risk is you know 40 to 60% that's where we start questioning all right are our core instructional materials meeting our needs so that's part of that discussion so in relation to that it looks like in both math and reading currently we're below that 80% threshold right so I know we just had uh professional development for our staff members where they I mean was it the whole day or half day where they sat with the data to have conversations about that are there any things that the Board needs to know about those conversations because I mean obviously we want to get to 80% and Beyond like you said but so for reading um we are at 68% um where we changed um so knowing that's kind of other the tier one problem our core we changed our elementary um Ela curriculum which we're only 6 months in um we're looking at middle school and then in our math we are at 7 1% um having conversations about um where where we need to adjust there so yeah I have two different questions the data points you look at are those strictly off the fast Bridge or are you guys looking at any of the Project based so this is our um what I showed you was our fast our screener so these are atrisk based off of um that a maath or eight reading scores so how do you between kids are terrible testers so for for this data we don't because this is just our our screener um what we use to report to the state um when you're making your groups though that is a team level conversation so at each grade level um there are data meetings and they pull in um State assessment grades um attendance is sometimes something you need to look at and then teacher input is all part of that teacher input is where you would get feedback based on progressions with the projects and you know things we talk about is no end all Beall assessment that's out there and so we try to bring in as many different perspectives with with data that we can uh to that there are some kids that just are not good test takers but their their work in the classroom is is is is keeping them up to a point where where we're understanding sometimes it's the the stress of knowing there's a time limit sometimes um it's it's you know just being in a large room setting with with everybody sometimes we need to just pull them into smaller groups there are other factors that you can come into play that's where the the mtss side of things when you pull those team based conversations into the mix of brainstorming this is what the T data is telling me I'm not seeing that elsewhere what are some what are some other things we could do for a student so they validate their data by making sure like what you know was if the kid was sick or something they can retake it the screener or if they were you know just going through pushing CC these will let you know like they'll they talk about validating it in their grade levels I'm assuming will maybe you when you get together with them but both yeah if it's not valid they can R take it so yeah this you know this is the data we can look at like from a bird side view that it's on paper but then you know there's those team meetings I get to be part of some of them but I don't hear you know every every decision they make but when they go to make their groups that's the things you you bring in it's um you know actually the conversation today we were looking at growth report from this um in third grade and there was conversations about they had a really rough day so next time just those kinds of things are considered okay and then what does the progress monitoring is that just retaking the test it is not um it depends on um the subject and then each um student depending on grade level take different tests so the a math and the a reading are comprehensive of what we report kind of your overall but there's also um like a fluency so depending on where they scored um at risk depends on what they take so whatever whatever skill we're trying to recover is we're going to just work we're just going to progress monitor that skill and you start with the lowest and yes so for most kids it's that um it's going to be that fluency for reading and so they would do an oral reading um a timed oral reading or if it's comprehension then you you know you do the comprehension um math you work on math fluent or facts or um a general math tech it just depends on the skill it looks different at every grade level and every skill any more questions that's all I have for you all right moving on to Old business uh legislative priorities all right so last month um with the transition of our board we talked about uh coming up with the list of priorities that the board would like to to state claim to in terms of what what we want to focus on what want to focus on and then uh this month with the new board being being seated uh we would review that list and see one is that are those priorties still in alignment what we want to do and then two trying to provide some definition or articulation to it and so what I tried to do and I'll move this Tove this to public com public uh facing um what I did is I I took a reflection of the conversation that we had and tried to um put some narrative to Define what those uh those priorities were if if you wouldn't mind taking a moment to look at uh what the legislative PR draft shows there from there we can word Smith it we can talk about it is there anything on it that doesn't fit or did I completely misread what the group was talking about and then does this board still agree and if so I can begin the process of getting this information to our legislators um as they are currently in toeka starting to have discussions on things uh I think it's a great and I think it matches the conversation we had um recently I don't know how to phrase this properly but under the local control piece um uh I think one benefit that we have as local board is that we meet monthly we we're not legislature that meets for four months a year type of thing and so we can be much more responsive to the needs of our community that arise when the legisl is not in session so I think that's one big benefit that we have that we if an issue comes up in June we cannot wait for the legisl resolve that conflict the following June basically right so I think that's a benefit that might be worth articulating there of why it's important for us to continue to have jurisdiction over our our decisions here and be responsive to what our community actively needs time all right so by meeting monthly so meeting monthly can move move quickly on issues that are important having yeah otherwise I thought you captured our presentation yeah all right so with with the addition of meeting monthly so that we can move quickly on ISS that are important for our community with that being added would the board be willing to approve these priorities I would have one more thing to add and that's under special education funding and just um the encouragement to bring special education funding is a singular topic Bill and pushing that clean bill to remove okay and that might be what you meant by that should be address the clean state school funding for and I can put singular clean bill I think singular is important without any other topics yeah no vouchers attached to nothing else just special education I think it would I think you're I think it would pass it'd be more likely to pass it were just a clean 2% okay that's good anybody else so I'll make a motion that we approve the Baldwin Board of Education legislative uh legislative priorities for 2024 and go ahead and distribute them to our locally elected State officials with the two with the two yeah with the addendums as we as we've added a second you got a motion in a second all those in favor say hi Raise Your Right handie Jamie all right so old business Bond study and Facilities update I do do we need to take a recess or we recess if anybody does anybody need a recess for anything all right we'll keep going um basically what I just wanted to do was just in the public forum be able to to basically recap what we talked about in the work session which was also in a public setting um so basically uh we reviewed the history that led us to the bond issue last spring that had the eight different Focus items um that also included a 2.9 uh increase to the mill Levy uh that was essentially voted down by our community uh taking some time with the uh Bond subcommittee meeting with with our Architects DLR and construction uh management at risk company Lloyd Builders uh we've gone through and really looked at what the feedback from the community was and moving forward from that particular perspective the conversation then has has really steered towards the importance of focusing focusing our efforts on making sure that we are address CTE facilities uh making opportunities for uh properly uh outfitting those programs with what they need to be industry ready as well as expanding uh the opportunities for our kids uh we continue to have that focus on Safety and Security uh the Breezeway um the covering of the Breezeway making sure that we have adequate parking uh at the at the facility itself um and then another uh safety item that came up through our discussions and conversations with the administration over at the the junior high is the ability to create an opportunity to have a fully functioning and operational Bus Loop in which buses can uh pass each other and get the bus bus drop off and and pick up off of Quail Street and into our Bus Loop um and so with that uh the the conversation is steered to an effort in doing so the importance listening to the taxpayers listening to our community doing so in a manner that stays M neutral um and and focusing on on that as the projects um that uh that we've got listed there um I'm going to move the uh images up to public view um one second here the idea behind this is expanding our CTE facility maintain maintaining uh the acquisition of or the maintaining use of the Bus Loop would then require um changes made uh by um renovating our current shop space um as well as doing an addition to the high school itself which would connect just to the outside of what's currently the culinary arts room um the ability to uh do that would require us to go across that road that leads to what's now the current uh path to the Bus Loop and so in doing so A New Path or New Road would be established between uh the the bus barn itself uh the fencing there and the junior high which does allow for enough space for buses to pass one another and that's what the item that's labeled as the flatten document um indicates there um the parking uh just north of the the high school itself as you can see that is a smaller footprint than what the initial Bond hat so we are reducing parking spaces we somewhere was around 400 spaces we're looking around 200 spaces at this point um as well as uh new entrance opportunities off of Eisenhower and 6 Street to divert traffic to the north of the high school so that we can alleviate traffic flow at the junior high for arrival and dismissal that coupled with getting our buses off the street in front of quail I believe will make junior high dismissal a much safer experience for students for drivers our high school drivers our parents and a lot of stress alleviated to our high school administration there and also by having the bus pickup and drop off in the the functioning which would be a fully functioning bus upop at that point allows an opportunity for students to be uh waiting for buses within that Breezeway that would allow so if weather itself were to become uh raining or snowing it would allow them to be able to be in a covered space um it would also allow for for adult supervision to be in a more focused uh sense for the students there um trying to think the CTE editions that are that are shown there um allow us to uh increase the square footage beyond what we currently had and far exceeds what the previous Bond put together so um the work with the CTE and and the Bus Loop that's there would allow us to move our freezers closer to the junior high kitchen um I'm trying to think over at the uh CTE side one of the concerns that has been brought up through uh from community members is being able to have exteror access to a restroom for events that take place at the tennis courts or at the JV football field and so work could be done there to make sure that exterior restrooms would be provided there um on the side of the the CT structure so I I I didn't get to make it to the work uh meeting was it well attended by anybody from the community is it pretty no no ours no community members okay so one only one question that I wanted to ask about was um currently I know so for um Junior High football players when they walk out they normally are walking out and going straight across to get over to the fields is there I mean are they just going to go out and around I me much for my assumption is they're probably going to need to navigate the hallway they're going go through the H that would be my my assumption but that's a that's a good question for uh for brand and Derek that would be something we' want to want to work on CU yeah cuz currently they come out these little the little doors M by they cut through they cut through the the Bus Loop across there those doors will probably still be there I think so but I just mean that now instead of being able to cut through I guess they just would go around the CTE is that what we would Envision yeah cuz normally they cut right down through that through the what is now the Bus Loop I'm assuming what they would wind up doing is just going straight through the building yeah going through the building straight through and across right outside the coronary yards room I I think this is a very elegant solution I mean I think you alluded to the idea that this is pretty dramat dramatically more CTE space than we had cuz I think we were with the new addition it was only going to add like 7,000 m i me this is like like closer to you know 30,000 well and and one of the benefits that what allows us to do by keeping the uh the bones to what's currently the the shop that Mr Harmon uses right now keeping those bones and and the renovation per square foot uh fee there uh would be uh wouldn't be as extensive um and we'd be using preab uh structures there and that will help also with some with some cost but they would do so in a way that would bring our instructional facilities to an industry standard for the students um the concept itself for for each program there would be a classroom forever classroom there's a lab so you have culinary arts classroom you've got their industrial kitchen you got your a science classroom you've got your a science lab you've got your uh indust your Woods your Metals classroom and you have your your lab spaces there as well and so the focus on this uh the structure itself would be U add the ACT Sciences which will be a fully functioning pathway here in just a couple of months once we get our application into the state um uh the culinary arts focusing on the The Culinary side of of the pathway itself as well as uh Toms uh Metals uh and Manufacturing and woods and then also opportunities uh if we can Flex this in a fourth component which would be the Health Sciences um and part of that discussion is uh sports science uh Sports Medicine which is something in the area that other districts aren't doing so it would be something that would be Innovative and new so brand I throwing you under the bus if you if you heard that um that we're looking at the the sports Sciences the sports medicine piece that's still the the direction we're trying to head um yeah I mean I think it would Encompass currently what we're doing now kind of the dire of the certified the CNA but then adding sports medicine but also who has the best p on that is Mr M yeah so he get some feedback there as well these our Swiss army knife CTE teacher so but uh the the next steps here that should the board choose to to proceed here in February um we would be looking to uh take the um pass a we looking to have a resolution passed that would allow us to proceed to a community election uh in doing so um and next month we'll make sure that we have our Architects Lloyd will be here uh Piper Sandler will also be here um and all all will be confined in in the ask of maintaining a mill neutral Bond question for the community to consider MH good all right so then on to um new business early release late start FOC group update yes I just wanted to provide you with an update I in December I I had uh or November I asked if the the board would like me to to consider looking into uh once a month late start early release as an option as we build the calendar for the next school year I how it coincides and intersects with the work we are attempting to do with mtss um trying to make sure that we are responding to the data that our students are providing in a way that allows each building the opportunity to effectively look at student data and determine the best steps and practices moving forward um in December I provided a community survey and so I provided the results to you there um that were in terms of the the survey Rod data numbers that are listed there and from that I had a Community Focus Group get together um last week and we talked about uh late start early release in in a little more detail um one of the things that I had the group do was look at uh what you know here here's the data before you leave here's the data that came from that survey are there any any W marching uh thoughts that you want or or closing thoughts you want me to consider and one of the things that was asked was the data that was uh combined it shows that um in terms of uh positive uh positive comments or positive impact on that final on final page of the data you'd see uh what would the overall impact be one being a significantly negative impact four being a significantly positive impact and three being uh positive and two being just negative when you look and you combine the threes and fours about 73% of the responses indicated that going going to an early release or a late start would provide um a uh a positive impact of some sort and one of the one some of the feedback that I received from that from the focus group was okay that information probably needs to be dug into a little bit deeper split it out what what were the what were the teachers what did the teachers who took the survey what did they reflect what did they think and and so what I did is I I took that information and I I dug deeper to it um and so excuse ex me 60 is about 60% of the the responses worth reason fors when I pulled out the teacher data it was 73% of the teachers that took or the staff members I should say the staff members felt that it would provide a positive or significantly positive impact um and so uh the of the uh of the the survey results that that came there from the the teachers um you know that they the group there to me the 73 % is that's a pretty solid number but what I want to do is is dig a little bit deeper to that so on the 29th and this this will probably be new information for the principles that are sitting back there uh what I'd like to do on the 29th which is the professional development day is provide another U another uh round of of survey uh to the staff that are there all our teachers that are on duty for that to find out you know what what are their thoughts cuz I will tell you uh of that 73% the number listed there is we're looking at 81 total teachers or 81 total staff we have 200 200 staff within the district so that's it's almost half but I'd like to see if we can get a little bit more solid uh solid information there some other uh information that was asked of me um from the the focus group was what is the data say what does the research say on it um there's a a book right now that I've got on my desk or it's in my back backpack right now I brought it for the meeting it's about this thick it's uh Dr Hattie Dr John Hattie it's his visible learning uh research that's there it's a second edition and it's it's basically it's a metaanalysis of research data so it's really diving deep into what the research is telling so taking a variety of diff all of the different research um inquiries into a specific topic that falls under a a best practice and how does all that combine and meet or work towards um Effectiveness and so the when looking at U the idea of how does getting teachers pulling teachers together for an hour and a half once a month how what's the what would the data say towards having an impact on student learning and through the visible learning research of Dr Hattie what collaboration uh of that what it can do is it can provide an opportunity for teachers to develop estimates of achievement for their students and that has an impacts or an effect size of 1.3 and on his scale it's it's numbers don't he totally understands but a 1.3 means very impactful anything that's a 04 or higher has a positive impact on student learning um and it is a is a direct result of the uh impact provided by the staff and the teachers um anything below four is generally merely sitting in the space and and breathing the same air if you will so teacher estimates of achievement um so when teachers are looking at data when they're looking at student goals and their student needs and they're when they're looking at providing interventions for students they're developing goals for those students um that that does play a a positive role there teacher Collective efficacy about their impact it's a lot of big fancy words that basically says by having these conversations and working together we have the ability to become stronger because we are working together and we have that shared belief that what we are doing works with kids that has an impact size of 1.34 again that's a very impactful result um planning and prediction is also another um area there that uh his Hattie's research shows has a positive impact on student student learning and growth that has an impact size of 83 which is also in that very impactful range um and so the data there Bas is is supportive of getting teachers together look looking at what data is telling us setting goals for those kids and providing a plan of instruction to move forward um so the data is there for that I decided to to reach out to uh the area superintendent since we were already communicating you know this week regarding the the snow issues and the the frigid temperatures we've dealt with um and looking into districts that are already currently doing um an early release or late start of at some point Prairie View has a late start Wednesdays well Wellsville does late start every other Wednesday Idora does early release once a month on a Wednesday um Lewisburg has late start for high school only K through 8 is worked in through the school day with classified staff providing supervision for students or teachers can meet um Lawrence does every Wednesday early release and Ottawa does every Friday early release so those are the districts that responded back early release or late start it's not a New Concept it is something that's been around for a while um but what needs to happen is having the solid foundations for those conversations that take place I've been in districts where early release and late start is working highly effectively they've got the shared ideas of what we're going to talk about what are the must do conversations and and there's that accountability that reporting back piece that's necessary that was something that was brought up and identified by the focus group as an accountability measure of if if a late start or early release is implemented what's that accountability look like and it was Advanced agendas sticking to the agendas having a report mechanism in place um and and being present setting Norms or setting uh rules that we will all abide by in these meetings um that's all that was all part of that focus group conversation so um the idea itself of of late start early release it is something that I think is a great opportunity for students stents to be able or for students and staff in the sense that we can better provide and support for students by looking at data our current system is set up at the elementary level we've got a plan period once a week where teachers are are looking at at data or once a month looking at data the elementary level there's more of a common plan opportunity at the junior high there there's more opportunity for common plan for the high school there's not that opportunity for common plan to get teachers Within the same content area or the same grade level in the same space to look at how students are doing and learn from one another and set goals for kids um it is something that I think is it's a good conversation I'm glad we're having it um next week I'll be going over this data with our ad admin team and getting their perspective of what how the focus group meeting went uh Nicole was was there that night so she's she's got us a perspective I'd love to to hear um as well as the the opportunity to hear from more more teachers um regarding their thoughts on it so at this time uh what I would Invision is in February having a calendar for you um a draft calendar that would show a traditional school year like we've always had and a calendar that would have based on the feedback that I'm seeing right now I I do feel comfortable saying that the early release is the mechanism that would probably be most uh widely implemented mended but there's also some challenges that we would have to address should that take place what do we do to help with with uh student supervision for families that they don't have any other option um how does that impact with how does that cross with our um after school program with the Baldin City Rec commission that they run and how can we you know is there a way to partner with Baker University um to do some things I think there's some more questions that came out uh that that popped into my head as a result of the focus group as opposed to answers that I was hoping to to gather if that makes sense so in February um I I will have uh I'll have a couple of calendars to look at and then a recommendation uh for the board to consider moving forward so so yeah what do other communities that you talk to do for families who can't get there at 145 I mean it's in in the yodora community it was you need to come make arrangements it's on the calendar it's built in they they made plans uh udora had a district run is funded by uh parent fees after school program but that was non operational on early release days and so families had to to come and pick up their kids or find alternative uh care for their for their kids um I talked to Wellsville superintendent and they utilize their classified staff on their late start days so the kids can still come in and classified staff supervise and monitor the students while the teachers are uh finishing up their assessment meetings or their data meetings and then they start their day I'm curious the only one I heard you say that did it once a month is udora is that correct that you talk to let's see everybody else say it more often than that let's see Prairie View said late start Wednesdays they didn't they didn't specify how often that was um Wellsville was every other Wednesday Idora was once a month on Wednesdays Lewis B was a late start for high school um did not indicate what day of the week there um Lawrence is every Wednesday and Ottawa was every Friday okay so from Mindy and and Jamie is there anything from the focus group meeting that that took place that I may have left out or conversation um I think the biggest concerns I heard were what about the families that don't have other options there's a lot of families that work down um some of our bus drivers may have day jobs that they work in between um bus routes um how would we manage that getting them to school or from school um and sports practices Sports practices the kids that may leave at 1:45 at an early release where they can doing those in the times and I know that was one of the community concerns we heard as well and I I will tell you that in in my uh prior life uh just north of here uh the the students were responsible for for getting back for practice so they did it once kids or okay um and it was but it was once a month and you know one of the things that this is just me talking off the cuff I could see you know for Junior High kids maybe that is the early early morning practice on that Wednesday open the gym for the hour or two yeah so there I think that's part of that is the discussions that would take place to have those those discussions there but uh definitely we do for practices does uh does any of this need to be run through the teacher contract like do these changes like for no because it's still by doing this as an early release um we're we're not extending the school day for the teacher and I've had conversations with Mike Uh current president the teacher Association and he agrees that this this doesn't impact teacher contract because it stays within the confines of the 7h hour 40-minute work day okay well yeah I I'll say I appreciate the the the update here and like yeah just scrolling through these comments here it seems like that child care issue is or pickup primary issue here and I think like you mentioned as well is there opportunities for partnership with Baker is there opportunities for some of our high school kids to go down to elementaries to provide you know really interactive uh Project based things that they do once a month for instance for an hour and a half I mean I think we could be pretty creative about making this a really interesting and fun thing for kids not just be a hard ship on to to have to pick up you hour and half early but so yeah just keep exploring those those ideasday okay so my question is so if you're going to bring a calendar in Fe for Fe in February would we have answers to some of these child card questions before that will be yes so I will be I will be updating the board U you know between now and then as well as that night on on a lot of that okay um so yeah absolutely perfect and are you pretty set on doing the early release not the late start CU I know one of the big concerns with late start was whether kids are able to get breakfast I I would yes and that so for me stepping away from the late start was was twofold one it was kids missing missing out on breakfast and the tight turn around that we put on our our kitchen staff to be able to do that because we already working with two and three individuals within those kitchens to be able to pull what they do daily off um and the other side to me talk about the hardship it's it's it's one thing to pick up a kid after school but it's entirely different when you have to be at work at 8:00 but the school doesn't start until 9 9:30 that can or 9:00 excuse me that to me is a bigger hardship on on the family yeah so it my my inclination my where I'm leaning towards if something were to happen it would be towards that that early release I like the idea of um if they want to utilizing the um nonclassified I mean the class yes and that's the other thing because if they because they're going to lose pay well and so here's the thing the I do not want this to be financed on the backs of our classified staff I I fully either I could Envision St those staff being part of professional development opportunities special education pairs being able to be part of professional learning that takes place there or opportunities for staff to do some supervision or or leading you know someone within comments said this might be a great opportunity for clubs at the elementary school to to be to work its way sponsorship yeah I I think that there's some other other opportunities you know do you look at it as a as a challenge or do you look at as an opportunity so I think that definitely um this is not something where classified staff would see six and a half hours or six hours of redu reduce pay on their on their work year I don't want that to be the case and along with that one other concern that I remember hearing was um for sped kiddos that might require more specialized supervision um what that would look like for families that may not be able to come pick them up earlyer right absolutely so so more on that later more on that but I just wanted you to have an update in terms of where I was within that at this time all right so on to um course approvals all right so Ashley trough and brand biringham have a list of courses they would like the board to consider uh approving for the coming school year regarding some CTE and physical education classes I'm good okay um we sent some courses that we were looking for approval of the high school um I think we've added one more since Friday um so to expand um our CTE Pathways we have um B Bakery 1 and two law enforcement 1 and two and cyber security we have um two new courses for um PE and health and one's just a change and then um an AP European History and then um it technically be a new course for every path way but we put it as one as that workplace experience so every um pathway would have that as an option and then what you have to add um I think what I would add to that is um kind of what she already alluded to like the timeline is um one we have pre-enrollment that will be coming up for students um usually we try to couple that with um student L conferences in the spring which is I think February 14th 15th and 16th uh but I could be off one day on that uh then the other thing that I need to do is on some of these um CTE courses um I need to get those entered um at the state level um by February 15th so we'll update course catalog I'll get them um um up entered at the state level and then I have to come up with a local course code um through Power School right so that we can um then start to pre-enroll kids um just a couple other things um that are probably uh important to mention um some of those ones on the CTE I spoke to at the last board meeting um you know offering more courses and being a little more strategic with um our um FTE you know basically our units or our sections that we have the ability to devote to courses um the one I thought I might just go a little bit more in depth on is uh the the three new PE courses um So currently right now KSD graduation requirements we have to have a full unit of PE and we have the ability to like kind of embed Health into into that so if you think about right now um we have Bob bler and gentry Wade I'm and John colum um but the ones that are here the majority of the day that would be Mr ler and Mrs Wade they each teach um four sections of PE so imagine over the course of a year we have 12 sections that we have the flexibility to work with they teach four sections that are devoted to PE um so basically we have the ability to run around 100 kids through that um what we're then proposing is um and this is we've really dug into like the the how we code this makes all the difference at the state level so we're that health and fitness um it replaces our current yearlong freshman PE e um we'll still embed like the health standards and curriculum into that um right now that's something that Ashley is diving more into like seeing what resources are out there so that we're not just creating it all from scratch and then obviously with the nature of Education that would be something we would come to you all with um you know so that you could then see that so then it begins board approved um and so you're all aware of what we're doing um in freshman level PE but the important piece is we would go from like a year long to a semester long um so imagine right now we basically like I said we devote those four sections or units we're able to work 100 kids through a uh um over the course of a year now we can do it um in half as many units or sections um so basically we're devoting like 33% of their FTE to um teaching freshman level PE and health and then that would actually reduce to 16 .7 at the bar over so and because the requirement graduation requirements are changing is why we're changing what this looks like so they need only half a semester of PE and half a semester or a half a semester of Health but they cannot be embedded they have to be separate but again um the caveat being if we code it correctly then we still in essence have the ability to do that but the other thing I would just say so what that would allow us to do then um two other courses that we would then propose would be um Lifetime Fitness that's something uh Mrs Wade is passionate about hence the name Lifetime Fitness that would be a plethora of activities could be yoga one day could be like a step arobic type class one day another day might just be uh devoted to uh you know core and functional movements um so something that they could take when they leave this place um and then something else that we had to add um is an athletic development course and this one would be um you know they could take weights and then in conjunction with that they could do this athletic development which would be kind of like um agility training plyometric training um speed work um quickness those sorts of things change your direction so there's a scenario where you could take like this a base weights class and then you could come back um or double up um so it's giving someone that really has Ambitions maybe um of the ability they want to go do that postsecondary um they have that ability so it's just kind of advancing our C our PE program a couple of things that that I'm proud of as they went through this is the the transition Focus that's taking place within the there the moving ahead and with the uh evolving of the law enforcement pathway that's uh established and is got a pretty healthy interest right now and then the last part is when when we hired uh Mr colum we we did so under that idea we wanted we wanted you know Infuse some some new life an opportunity to add to our physical education opportunities by having another staff member help offset some of that and so between Mr colum Mr way Miss Wade and and Mr lisher they have been able to kind of just dream up some really cool class opportunities that takes our physical education from a a check check box if you will and put together a really cool um Advanced PE programming together for our kids um whether it's Lifetime Fitness or is rant talked about someone who wants to go more towards that athletic development side of thing so um I'm I'm really excited for the these courses that they're recommending the only other piece that I would add is currently freshman they have to take PE and heal um doubt they would have to be able to take that health and fitness course um either as eventually as freshman sophomores and juniors so right now it it just create more flexibility um for a kid as a freshman if they wanted to take something else sooner they would have the ability to do that so with this coding can kids not take traditional PE and they could just take athletic development and five Time Fitness um or you know some combination that yeah at least um so so they would all have to take the health and fitness class uh and so obviously we're looking at something you know that would address um you know the health aspects of that and then they could um embed into that and then and I don't know completely what that would look like maybe that's every Wednesday um they're uper in the library working through whatever that lesson might be and the other four days um they're doing physical activity um we really kind of wanted to steer clear of just placing students um in a health class room for an entire semester right they're taking a physical education class H the physical part of it they want to they want to do something right and and so we're we're really trying to um again address the standards but then also get them doing something physical um so th this is great it feels like this is more courses than we typically add in a year yeah um the primary reason um is addition of um Tech Technical and application Level courses as we kind of revamp we theary pie particular and then we will eventually have more we just don't quite know where we're going on the ELA side of things with the State graduation requirements um but we're just knocking out as much as we can right now so that we can get it in the books and get ready for pre-enrollment and do all the just semantics yeah so so one of my concerns here is that you know each the prep I mean additional prep for your staff to do that um is there a minimum threshold for if three kids register for a class do we do we decide to collapse that one and try again in Spring I mean because otherwise we're going to end up with some pattering over yeah so um yeah that's a great question because really um everything is going to be to a degree dictated by pre-roll meaning um and this could be with anything but let's just say for instance um I have 10 kids that uh pre-enroll in cyber security then I'm probably looking at only one section right we're only going to offer one section unfortunately that becomes a Singleton if I get 30 to 40 kids then now we're trying to see okay well those 30 to 40 kids they've enrolled in this course which means they haven't enrolled in something is it something in this department um but that's something we do do after we pre-enroll we uh our counselors give departments um all of their pre-enrollment numbers and then they sit down and come up with one two three different scenarios sometimes as to how they're going to it might be you know we want five sections of this uh we could go four of this but then class sizes are bigger so they start to just look at what they think's best they bring it to us yeah okay so I know there was a multiple phas okay so that helps me so we can't offer it at pre-roll until we have approval yeah that makes sense yeah yeah I I just want to be a situation where we've got we're asking a teacher to prep five different courses that only have four kids en roll in each of them or something but that sounds like there's a there's a safeguard for that yeah and I can't say that some some years um you know we have some more flexibility for whatever reason and maybe a class or four or five flies for lack of better terms and then some years we say N I really think we need to we need to add a section of Integrated Science versus a physics tube course and might be a requirement for seniors to graduate yeah yeah do we have staff certified yes yes that was going to be my question is the the process like you have to have the staff in place first before you yeah I mean certainly um we we wouldn't um create a course or offer something where we didn't have some a certified so you there's it's a huge uh kstd has a lure guide out there where you can go in and look up the five-digit course code and then the list all the certifications that have the ability to teach that class are we need to oh yeah he what what they're looking for is an approval of the courses okay okay um I'll try to phrase this right I move that we approve the courses as presented is that covered enough yeah proposed courses yeah yep I second all right we got a motion in a second so all those in favor right hand say I hi hi thank guys all right thank you overtime in the junior high gem up for okay all right on to uh the board handbook so I mean I I I'll just go ahead this is Kelly's handbook that she put together um and it is um a wonderful resource that you guys everybody on the board whether you've been on the board before or not it should be read prob cover to cover and then memorized I read it last night I was like oh yeah I forgot about that yeah I know I mean I I pulled it up it's mine it's sitting on my desktop right here but open to whatever page we're on right now so I can read it um but I mean it's it's um I mean an absolute labor of love on her part to have put that together um you know and I think I think pretty definitive and and definitely worth reading and so I'm sure she's not watching right now but I would tell her thank you for putting that together um but yeah it's really great all right Megan can you remind me what were the from the uh what was shared last month to tonight's version what was the the change that we needed to make was it uh the adding of the wellness committee yeah that was the only addition that we made um the initial uh draft that was shared that we updated that is the draft that's uploaded that is the draft the updated one is what's uploaded okay all right so questions about that at all I'm I'm sure sure that there's something in there that that um I mean I'm sure she'd be open to I hate to to volunteer but I think I know that she's we'd be happy to talk with somebody about something that's in there so all right um on to live streaming of the Board of Education meetings discussions I asked for this to get put in there just because now we've got uh with new members on the board I think it's just something that we need to just continually think about talk about and be um deliberate in in either continuing ceasing that um to give some history when I started on the board course that was that was six years ago something like that six years ago um we were not doing any um no live streaming we were meeting over at the um the PC when we started with the whole pandemic thing and started shutting down we started uh doing Zoom meetings and then when we started meeting in person again we started doing the live streaming to because we were trying to keep people from gathering in big groups that kind of then has taken legs and we've continued on with that I think there are some positives to it um I think there are some downsides to it um you know it's a lot of extra work to to get all of this set up and set to go um and in the scenario you know in the world that we're in now I mean there's nothing that's preventing people from coming to a board meeting that really desire to come to a board meeting um I know it helps make though to have it on video so she can go back and review and make sure that she's got something that she missed I use it because it's there yeah um so my personal preference and I'm certainly one of seven but my personal preference would to say I you know I don't think um it's worth continuing um because there's nothing preventing the traditional come to the meeting sign up listen and and be here and be part of of that like there was when we started doing that so different context do we have any indication on how many people actually watch you can see the thing and I think the it's like 3 two one two three three okay right mean it depends on depends on the topic it's it's Mak you know so I mean I just think that it's it's a whole lot of effort that's going in and probably not being used in a manner that would that's like we're intending it you know I mean to go back to to when we were have you know every every big kind of thing that we've gone through as a board you know if we go back and look at the old Bond I mean here we are having meetings that are open people can come talk to us you know be at the meeting do public comment be at everything we videotape it it's live streamed and one of the big accusations was we're not being transparent you know so I just I don't I don't see that um uh the juice being worth the squeeze um on on continuing to do um to do that so my my my preference would be to stop for those reasons it's just don't think about me on this one yeah yeah you're I think that's one of the kind of the only real upside that I can that I can see is that and if people can't come to the meeting for whatever reason they can go back and look at the minutes when they're posted later righted guess really I've never looked at okay there okay I still think I don't know the video might feel a little more transparent I guess I mean I know I've watched them but apparently I was one of the only just you and Megan megill I think it's kind of um in my opinion it became a like Springer like I can't wait to get on there and see who's got comday you know and then it dies off as like we get down to the meat potatoes like financial report administrative reports then all of a sudden it's just lazy and I I feel as long as everything is communicated in the minutes then that's transparency enough and again everybody's welcome to come to the meeting I mean this is not it's well advertised um and I just know it's a lot it's a lot of it's a lot of effort to to do especially utilizing it right and I I mean I don't not even necessarily I mean if everybody's in agreement we somebody wants to make a motion I'm happy to do that but I just it's something to be thinking about if anybody wants to think about it for a month and talk about it and you know decide and and talk about next month that's fine we can SLP slip it over into Old business um I just wanted to make make sure that we're deliberate about whether we're just kind of I don't want to just keep doing it because we've been doing it do we have any policies that are attached to this anyway I don't believe we do we probably didn't pass a motion to start off with to to start live motion or anything saying we just started doing we were going to do this it was just a courtesy that we provided because people didn't want to come and ear group M yeah I'm glad about this St because I would have just naturally gone with status quo forever and not really second guess the uh is it still important and is it still worth everybody's time and yeah I mean we're having to coordinate technology here and Orient cameras and for is kind of devoting her nights she's probably beaming over there Monday nights back you know I yeah I don't know I mean I may move we just continue live streaming so there's a motion anybody want to second that I'll second that okay all those in favor say I and raise your right hand right I missed the motion see this is why we need get out of here too late we already moing we already Jamie quiet as to tape recorder for you oh I I got an app on my phone it's fine it's okay cut this feed you put the bars up yeah yeah yeah that's right got it okay and and you know anytime we make that we do a mo a motion like that you know if we get all of a sudden you know 3,000 USD student voices saying hey this was our homework and now we can't watch you on the meeting for the week and we need to reinstate it we can always put it back in I mean we have we have the ability to add it back if we want so um moving on to K board member input interlocal report do you want to do that oh yeah I'm I'll do the update this month that um so I'll give you guys a bit of orientation around why we're going in local to start off with I think it's helpful context to have um so when special education law went to effect in the mid-70s most districts in Kansas decided to consolidate Services as as a means of being more cost effective and more efficient there um so for example I mean our interlocal used to be much bigger had multiple districts then we currently have just three at w door on us U most districts RS SI are part of either a Cooperative or an inter local the difference being that inter local is a self- sustaining entity that it doesn't have a taxable Authority there has its own board that that's comprised of the member districts uh a special education Cooperative is is housed by a district so uh baser lywood and tongoy are part of a Cooperative that's housed in baser I believe they're they're the Fiscal Agent for all that and all those coop all those Co-op employees are technically based limit employees even though they actually work in in in talky for instance right our our Focus that we hire through our interlocal are interlocal employees we have our own negotia agreement um and so it's kind of just a slight difference of of of management there I think we're one of the smaller inter locals in the whole state with our three I think there's a couple that have two districts in it um but generally speaking we're a relatively small organization um with that we do have about 85 certified staff members and about 120 depend depending on the day uh classified staff members so we do have quite a bit of a payroll that goes into our organization uh our average budget is somewhere north of about $8 million a year across and it's about 96% of that 97% of that is just devoted to salaries we don't operate buses we don't own any property we rent a facility or an office down there in downtown bin there um but we we are a very lean organization that's devoted to uh the employees their benefits and mileage reimbursement basically is what most of our expenses come down to um so we have a six-person board two people from each um member district there um which makes for some quirky voting sometimes if people don't show up for sometimes so um and and some oftentimes we'll get into the situation we have just four four members there voting on things because of other obligations so um the same rules apply that we have here as well like for uh coma um Quorum those types of things that we were all learning about as well here those all still apply to the operations that they Loc as well um so that's a bit of background on how the interlocal looks one thing that's going to make Jam's J's life really interesting right now is that we are in in the middle of hiring a new um sped director for uh the next school year um I did talk to um KB is helping us navigate that that application process we do have several applicants already in um we'll have a variety of meetings um and interviews coming up between now and I think the next time we get together as a board here uh we will have start of already be processed by that point as well so I'll share those dates with you um that are on the calendar currently uh and that'll be treated just like a superintendent search where we're having um multiple states are getting this information fed to them we're trying to recruit as many folks as we can to apply for that position there it's a very um complicated job to be an interal director there because you have to be sort of a superintendent as well as a special education director at the same time um so we're trying to get cast as wide open a net as possible to make sure we get good candidates for that position there um just like this board we meet monthly uh we have typically met in in at the office here in bulwin here but we've also been rotating between midora and Wellsville for getting more uh uh dispersement of our meetings across our communties that we serve as well so that's been appreciated change this year uh and just like here we have a strategic plan that we're Guided by um we which we adopted about a year ago as well so um that's the basic gist of update and Report there and so each each month we'll come together and provide um updates on Staffing for instance and um assessments is kind of how our our district pays for those Services through the inter loal well there if you guys have ever questions about that you now have two Representatives here to F those questions as well but um yeah anything else I'm leaving that Mark in terms of background for no how that thing holding operates so in your six person board how many of them are going to be Ned I mean how many of the existing six are no longer I I think wellsville's meeting to if I remember maybe yesterday we met so I'm not sure what their appointments were but uh both members from midora that had been part of part of that board previously both lost their re-election so we have two new board members coming from there uh fortunately one's been a veteran she's been there for four years already so I mean on the udora board so she understands the the game that we all play for boards mhip here um and I'm not sure about well but it could just be myself and one member or maybe two from Wells well if they if they both continue so it'll be a critical voting Mass first to be part of that organization as well and we're putting them all right to work by hiring new director Riley gate so and that was by Design we want to make sure that that person was selected by the new board so they could support that person in that new role as well good anything else Mark moving out no I think you did a really good job there all all right so then y uh uh education advocacy and info items I believe that was a space holder that was recommended a couple of months ago if there's anything um ucation advocacy wise if you're Happ to be on an uh connection to an advocacy um spearheaded off and I'm throwing you under the bus on this you're part of a group connected to a network yes yeah so it's an opportunity to kind of share with the board what's kind of being discussed if you have any information like that yeah so and and I haven't been to the last me I wasn't at the last meeting in um they do a really nice job on your KB updates too newsletters of really um kind of filling you in on what's happening at the State House all right miscellaneous ises anybody go to any meetings recently I didn't and I'm going to miss next month I thought I was going to be able to zoom in but I we got it changed to the Tuesday night right so it'll be at on a plane oh for next month's meeting yeah that's okay oh was it moved because of the holidays yeah yeah y didn't put that so nothing else miscellaneous board member input so do we need superintend yeah I've got a couple there I was going to skip over you I I I know a couple of couple other things I I should have uh put them in there um one thing I wanted to plant a seed with you a conversation that I've been having with uh Derek and bench over at the junior high uh for a better part of last year and and this year is what can we do uh treny wise to help encourage students who are having trouble getting to school for whatever reason to come to school and how can we work with families to build partnership to let them know we're we're here to support them we want to support them but we also have legislative requirements that we have to abide by three consecutive days five in a semester or seven in a school year that are unexcused absences what can we do to help change the trajectory of that um through a a a conversation that Derek had at a LivWell Douglas County uh Awards recognition for the work that that the junior high has done within the uh the bikes the the bike grant that they received he was able to partner up with somebody or sit at a table with someone who's who's got this program it's support at and what it does is it develops a partnership uh trying to help support families getting them the resources they need to help get their students to school it's kind of that inner it's kind of that an intermediary before you get to that treny report um when you talk about treny report it automatically red flags go up defensiveness comes up and it it becomes a a difficult relationship process with the families and so uh we're learning more about support ad in terms of what opportunities they can do to help support the family to help get their child to school so that we can help them learn um we will have uh at our academic team meeting on the 23rd we'll have a representative there to kind of share with all of our admin the the opportunity that that they can provide to school districts uh with within that uh with that partnership look like um and my understanding as we're as I'm learning more about this if this is something that sounds good for us and something that we would like to to see happen whether it's piloting at one building or in in my preference to have if it's good for one building let's see what we can do so that the whole system can benefit from it to get that partnership in place sign anou if necessary to help support our families Within this process so mors to come on that um after visiting with our academic team uh there we've got an opportunity to have that uh have uh support Ed be here at at the board meeting in February to share more about that information with you as the board so just want to give you a heads up that's to come I know Derek shared some of that information with you but it's some really cool opportunities that could provide for our community in that sense the other thing I wanted to to just uh put in front of you is to to do kind of a first public look at a graphic that I would like to send out this week regarding special education uh funding and this is an alignment with the priorities that we uh that you you adopted here so I'm going to put put up on the uh the screen here uh for you once it shows up okay am I am I not catching the other one all right on the far one oh yeah it is over there it's on the far one but I'm looking for the big one okay so this is a really great graphic that will soon be on that TV um superintendent and you've got one in your you've got one in your packet um so superintendent uh in the state have been working uh to help with an information push about special education funding and the impact that our current situation has when the excess costs aren't funded at 9 2% like statute states that it needs to be and so what has done is this graphic itself has been established and put out for us to be able to update it with Baldwin USD 348 information as it relates to last fiscal year last school year and so what I've done is I've put together some numbers with with the help of Nate with finances to kind of try to tell the story of what special education funding looks like in USD 348 so the 2.8 million that you see there is the the the total dollars that we spent uh on special education costs for last school year in 2022 23 the second item there reflects the special education funds received from the state last year those excess costs were funded in the amount of 72% or the 72 multiplier that's in within that statute and so when you think about that when you look at all of the dollars that our district needed to transfer to pay that 2.8 million um our District transferred $1.1 million to cover the diff the difference that was there now special education funding itself is something that is there's a Federal Law requires maintenance of effort meaning you need to spend as much this year as you did last year at a minimum and very few exceptions are made that allows that funding to reduce most specifically it's it's when you have a significant decline in your special education population we don't have that um and so when you look at at what's taken place last year to to be able to to to cover the difference roughly $500,000 were were attributed within that 1.1 million to make up the excess cost that the state wasn't paying that would have gotten us to 92% all right then you take the 8% beyond that is is obviously on on the the taxpayers of of our community because the statute requires that at anything above 92% % we cover but we also know special education is an investment in students and so because we are part of an interlocal we also have additional costs that are that are associated with that the interlocal itself provides a great deal of resources that we can provide by being in that network with two other districts that we could not provide if we tried to do it locally on our own and I'll get to that here in a second um and so as you're looking at at this that maintenance of effort in addition to the state not meeting their stat statutory requirement of 92% puts a significant burden on local taxpayers and school boards to be able to pay those those costs and so when you attribute 500,000 that's roughly 3.84 Ms out of the L that was associated with trying to make some of these costs happen and so when we start looking at if what would happen if that if 92% in a clean special education only funding bill what that would look like for us there are things we could do with L you could look at enhancing staff salaries whether it's our teachers that we're trying to make sure that they are paid uh paid more for the work that they do classified staff we need to we need to Upper classified staff we've talked about that we know that um we also have the ability to reduce some of that tax burden on our local community we could reduce a mill or two and be able to to provide some some relief there if you're a taxpayer you've already in this this is me getting a little bit on the the advocacy Soap Box we've got a surplus of almost $4 billion 3$ 3 to$ billion at the state all right as as a taxpayer you've already sent that money in that could have paid 92% special education costs already this year but they didn't but the legislators didn't allow for that so the local school board to be able to make the budget happen had to Levy additional lob uh taxes to be able to cover those sped costs so as a taxpayer you're you're kind of getting it twice on that front does that make sense does that that theory hold a little water there and so this is this is why this is important here when you're looking at what we do with special education and why it's important that we get that full funding 18% of the students in USD 348 uh take part in special education that that's on the high end of the average State average um we have 12 special education categories that we are leveraging to meet the needs of our students within their education their individualized education plans with that we have 70 trained staff within our school district that provide special education services from Paris the teachers the therapists Etc additionally and this goes back to that statement we as an interlocal have the ability to put programs together that we could not take part in on our own those programs are webbed which is our Behavior program students whose behavior is is in need of specialized instruction to be able to uh to learn we have Bridges which is a special education programming for some some intensive needs uh some significant intensive needs as they begin to age out as well as cards which focuses on autism um program which is housed in the Idora School District we have Bridges here over at the junior high what was that last one called cards students that have autism that qualify for that spec special Pro specialized program would go to udora for that um and then webs is also housed in udora which they have for elementary junior and high school so um this graphic it's intended to be informational for our community um I will be releasing this on our district social media accounts um I wanted you as a board to kind of have some talking points um for that and so I I hope this graphic itself can can speak to that um I will tell you that what the the the clean clean bill specific to special education is important um there's talk at the state level of of uh you know if they fully fund special education are they going to reduce the 20 Ms to the general fund uh to make as as they're making things happen um there's talk of well they think the money is already there so let's rework the formula there there's a lot of work in trying to keep the status quo just changing the language of the statutes and that's something that you know that's the conversation they're having what what our community and our legislators need to see and understand is what's really taking place within our school district and so it's my hope that this graphic will be there I will also tell you and just a kind of for for a new board's perspective when it comes to interaction on social media I'm sure this will Garner some some conversation some comments I'll I'll monitor the comments um but I generally won't respond from the USD 348 account if anyone has any questions about special education funding I'm always happy to sit down with anyone to to talk about things uh Nate and I have sat down with folks that have had questions regarding budget happy to do that as well on this topic but I won't engage in that Dialogue on social media I know I had received an email um from a Community member who was wanting to know the best way to um I guess try to advocate for this would that be just contacting your your contacting your your legislator um they the legislators prefer to hear from parents they prefer to hear from taxpayers as as a school representative we do our best to communicate with them but where their their Interest really comes from are the parents and that that's where the biggest impact comes is when a parent can can sit down and and share their perspective and their story of the impact the special education funding has on your child absolutely when you release this um would it be beneficial to um share the legislative priorities that you're sharing so that we have some accountability with that yep okay and when will this be released what's that I would like to get it out this week okay and Mark you had mentioned that our transfer to special education as a district is somewhere in like the four to five like it would equate to being four to five Mills per year three three to four three to four Mills okay I'm just looking at our M Levy history here which our total M Levy currently is at 52 Mills so we're talking about like 8% of our Mills or something I mean not napkin math there but like that's a lot of our Mills and this comes out of our lob um well General it's it's the use general fund is where transfer the dollars to pay for special education but we need those L dollars to be able to make up for the general fund dollars that were transferred out okay okay so in other words it's a pretty healthy chunk that we're actually contribut and it's the right ethical thing to do as well as legal thing to do is to obviously to fund these services for kids right right but if we if they maybe the obligation of the law this would be right it would do a lot for our budget in terms of flexibility what we could pull off like you you mentioned that us exactly just thinking of that that percentage of like that really is astounding I hav't thought about it from that that percent or that um Viewpoint before and I know you used the 2223 school year cuz that one's been closed out but for the 23 24 school year to% correct and expected to drop to 67 next year yes that is correct okay so what you have here are the the total the total dollars because we'll know we'll know what that official to to your point Jamie we'll know what that official impact is by May or June when we get our final legal Max letter from the state when they say okay here's how much money you actually got from the state now balance your budget so do we need to Executive session uh yes for that one issue do you need a break yep okay uh we're going to go to recess how how long do you need we'll do I'll I'll give you I'll give you 10 how about that 10 but okay maybe I need okay a motion that we go into executive session um to discuss Personnel pursuant to the exception for non-elected personnel inoma uh the open meeting will resume in 10 minutes at 9: 11 and we're going to ask Mr bham and Mr Dodge to join us we get a second second Chris Perry seconded all those in favor raise your right hand say hi s z Ro we go we go around the corner into the SE the interum the holy of [Music] holies sounds like Dr place that's who though yeah you need a second to look at the person no there's nothing to discuss I'll look at um it was all retirement for some people that have been here a long time um also when you adjourn please come back and oh sign everything all of the resolutions and appointments that you guys just approved consent agenda I'll tell you what you're sign before thanks um yeah and since we're into now considering um executive session matters I you know there is a good section in the in the board handbook that Kelly put together that's about executive session but executive session is kind of a unique part of the meeting um that there are some pretty strict rules about um so I would say review that um but really when we going into execu a session we're only in there for a specific amount of time and that's what Megan will come knock on the door let us know when that time is up if we we want to rediscussed to go back in there and talk about something more we come back out make a new motion says we want to go in there for another 10 minutes with these people for this reason there only a very small limited number of reasons we can go into an executive session and then um the board um can go into executive session you know by themselves um we have to invite anybody else that's not that's not elected we have to ask them to come in um and then what goes on in there has to stay in there kind of thing so don't even tell your spouse yeah yeah you keep a secret from your spouse that's right everybody um so I think that's it right y all right so we just need a motion to oh no oh consider we have to approve the Personnel G make a m motion to approve the Personnel report second all those in favor raise your hand and say I I 70 Megan it was me and Susan you guys just completed your first not yet who who's who's who's going to be the one to do the honorary uh ad joury a motion to adjourn that is so me I guess I make a motion to ad second everybody who wants to a Jour I say I I 70 wait is that my job now