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[Music] hello uh and welcome to week 10 of the IH the IH senen competitive season today our varsity team will play against uh North decar High School and our jb/ Academy team will face off against Aros High School our starting map is a smashville m and it's based on Animal Crossing wild World for the DS was like one of the shortest recoveries in the entire game yeah yeah cuz he he isn't like a magical dude or anything he's just a dude who works hard and let's see if all that hard work is worth it actually against this magic alligator and or crocodile I don't know all right so if you don't know guys we're actually going to be cheering for the crocodile to win but but we also have to be fair to the other team our opponents our opponents we're civil here in the Cyber tiger you must respect the other people yeah respect them and speaking of respect this Lil Mac is certainly doing some damage this got KO does he get does he get the kill ins s him nope no he doesn't get the kill oh wait he might nope getting the recovery on yeah he's got his KO punch so if you don't know his KO is basically the biggest punch he can throw it can't be shielded but it can be dodged and um as you saw he lost it now he can lose that in a multitude of ways he can either time it out or just miss it or take a ton of damage and boom Sam getting the kill on the Little Mac stock being two to one mhm L trying to kill off the top but not succeeding now they're on the platform now they're not uh claps him and tries to shoot a cannonball at him before throwing his crown wow now he's really putting on the pressure but Lil Max sees through it that and punches him Square in the belly does get he does get the recovery let's see how much chip damage O Little ma picking up the kill with the he took the kill yeah he took the kill now it's one to one one to one will will we be at a stock oh he's playing Edge oh and then Sam does get the kill on the Little Mac causing us to win round one is how that works y we won well not the we won the first match of round one yes so we are currently One stock we won the first set essentially yeah they have nine stocks we have 10 mhm between all four of our players yep so we have three players with three and one player with one which is Sam who you you just seen uh would you like to r a sponsor while we uh get to while we get to the second match you bet I do okay Adams Wells thank you to our sponsor Adams Wells internet Telecom TV your local service provider with gigs speeed Internet TV and telephone services for business and residential customers in Adams and Wells County thank you to Adams Wells oh and also a little bit of a FYI um in the uh Fall Split our varsity team went uh 5- one and currently in our spring split we went uh two we got two wins one tie and then uh zero losses so so far this season we are doing very well and for those at home who are confused why um why Sam is uh sding AKA uh just jumping off the stage it is because we are trying to even the stock amount from what um how many stocks he had on the previous match you can't gain stocks but what you did notice is while Sam did have percentage on that on his last stock for his little mag fight he actually started off with zero so that's why securing the kill is so important can he get the recovery barely gets it let's see I'm surprised this Lucas is going for a down air his back air also spikes but it is pretty hard to do but yeah King K rule also has a spike in the form of his down air as well that's usually how spikes work except for Lucas he gets two because he's just that special let's see if Sam can pick up a kill which will be very very big if he does just manage to get one kill he does have a reflector King k r does have a reflector so if Lucas does decide to go for his PK Fire which is usually a problem getting and that that's game that is's belly solid wow Sam did not even get a KO but that's okay he took three stocks and lost three St it's it's better to go even than to go negative yeah yeah he they are not in the lead we are not in the lead both of us are in the lead yeah technically speaking but we're also both technically losing I guess so but as long as we remember as long as we win in the end it's honestly fine we can lose all the battles but as long as we win the war it will be it will be completely fun that's fun that's fun okay so Lucas I barely see those guys around here I wonder I wonder who else they have like these are some weird character Lucas Little Mac do they got Luigi and Lucario they might just have a team of L's who knows oh we got a little mac of our own I bet that little mac on their on the other team is probably just like yeah it's a little mac if if I was in that situation I would have to like fight because I got to show I'm better at my main of course of course it's it's like a it's like a respect thing technically but it's also a disrespect thing mhm because it's a true test of skill like you both have the same skill set it just depend depends on how you use it exactly all righty so lcus versus Little ma we got the battle of the L's but only one person will take the L in this match let's find out who it is now Lucas getting a nice little combo off at the very beginning oh man let's see let's see how well our litter can perform against this Lucas so far we are we were losing we still are uh losing in terms of percentage but we can definitely clutch this up very easily yep we can you can to do with this all right so oh charging up his punch but punch is the other way maybe Lucas Was preparing a counter attack I doubt it but he could have oh hitting him with the side smash knocking him bar being able to not get back on the ledge with the recovery which Little Mac if I'm not mistaken he's like really good but it's just like the only thing that really hinders this kit is his horrible recovery he's good on the ground he's just not good in the air almost all of his aerial are pretty bad pretty bad yeah compared to Lucas's anyways who th in the air like his up air his side then how how well does Lucas do on the ground he's okay I mean he wants to keep his distance um his forward tilt's nice his up tilt's great like so would you say like Lucas is like a pretty like a big and good counter to Little Mac or would you say they both kind of cancel each other out in some regards I would say I would say that Lucas kind of has the advantage because of all his projectiles like like little ma needs to get in there and use his punches he doesn't really have a projectile to deal with Lucas is zoning unless he just throws the gloves oh yeah unless he just decides to take off his shoe and throw it over um that would be an interesting move but he only can do it twice unless he wants to take off his socks which we don't want to see little toes on this no no personally I don't I don't know about you people at home yeah yeah oh goes for the punch but it doesn't work goes for the counter but Lucas was one step ahead and did it the other way either that or it was or yeah complete lock let's see all right four for tilt okay he goes for the down can our little mac get a cuz he's Little Mac he's he's like Muhammad Ali he's like very light on the feet but he has very heavy punches is that correct yeah that is correct actually he's taken out like lots of people because he punches so strong and that's purely from hard work o oh almost picking off the kill on the Lucas oh but Lucas messes up his recovery and that is that is so important to get those right like those oh wait what wait what what H I'm he has a plan I think he has a plan he's it was to reset yeah he's plotting something it's zero to zero he probably threw the Lucas off so now he's probably going to fall for a ton of stuff look at that super armor coming in Lucas is kicking and like I don't care comes in with a punch but Lucas comes in with a for h and a down smash which let's see which L ma roll right into can Tristan clutch this match I think he can yeah he could do it so that's the back here I was talking about he does have does have his KO punch which can be very very good in a time like this oh he does land making the stocks one to one one to one he's at 108% but that don't matter percentages oh yes it does he gets hit with the ice at the very end I'm very confused on what he SD cuz um like I if that was me in the situation I I would just try to get off just like tiny little bits of Chip damage yeah so on my second like I'd have just a tiny bit of an easier time yeah yeah just a yeah I feel like he could have done better on that match but oh well what are you going to do match is done we're sending in our next opponent we're sending in our next player the stocks are what it is 827 yeah and it's in their favor so they have more meanwhile the robin for JV actually won their game which is pretty cool so congratulations to her I also I did a little uh pregame interview with Coach Brooks he said that the team um as of right now is is uh very like they have a pretty good chance at Winning State they do they do they do and I just realized that JV actually isn't in a game right now so we're GNA switch over to varsity because they're sending out jayen now it's time for Lucas to Jaden is the captain and he he is the uh second youngest on the team yeah being a sophomore he goes down and boom all right so now Lucas versus Isabelle I think Isabelle will have a very good time because she can pocket Lucas's PK Fire she can't pocket pocket Lucas's PK free so oh he goes for the back air if only Isabelle was off the ledge then he would have spiked her yeah that back air is pretty good especially if you know how to use it m I wonder if this Lucas knows how to DJ CZ oh you Lucas may know what I'm talking about I'm very confused could you explain that for me and those at home who do not know what that is it's the double jump cancels there so if you don't know when Lucas uses his snake in the air he actually throws out a hit box with it so basically by doing pretty good inputs you could just carry someone across the across the battlefield by canceling his Z with a double jump very very interesting Tech that he can do mhm very cheesy as well I've never done it myself so I probably got that wrong um but oh getting the fish hook though being able to pull in the Lucas getting the kill on the oh not actually getting the kill I thought can he recover on ooh the Luc he did the down air popped her balloons and popped her stock oh man let's see if Jaden can pull off his final stock getting into 100 all ones yeah yeah Lucas is at triple one oh oh getting the freeze let's see yeah in the freeze it's close oh using the slingshot moving him over but he's coming back with his nice little combo MH just getting as much chip damage as he can on Jaden oh yeah he's using these Aerials to good effect down air again down again going actually killing him my goodness this Lucas is going very he's he's going crazy to say the very least he is going so crazy barely missing missing the fishing rod oh he gets hit by the end it's he kills it does oh it does it send him to the museum back there so Lucas gets to I thought it was the bird I saw a bird in the background maybe he hit a bird and then went into the museum I mean the museum is owned by a bird so maybe he hit the museum curator on his way we don't know but rest assur Lucas won won't be coming back for this round he and he will have a lawsuit against him probably or will it be Isabella because she is the one who threw him into the museum both of them both of them both all right so we are it's now our four stocks against their six stocks so they're still in the lead by two stocks which is a shame but we can pull this through but we don't know who they're going to bring out they brought out Lucas maybe they'll bring out NES I mean I I would really like it if they oo a Ganondorf okay very interesting I'm I'm I'm I'm I I see you I see you I don't think no I know that Isabelle's pocket ability won't be helping her much here because Gand dorf does not have a have any projectiles that she can pocket she's going to need to be very strategic with her landmines oh gosh she's already attacking let her jump off that's weird let her jump off please and also it you usually have to taunt after you get back to the ledge or your first dog but they haven't been doing that I think why you why do you taunt why do you taunt to let them know that hey we're ready to go let's do this okay it's to make sure they don't have a preemptive strike you it's good for both people because you can think out your strategies all right so like I said before Isabelle is going to need to be very cautious with um first of all her weight concering the fact that Ganondorf is a heavy hitter and she doesn't have the best Shield she's very light compared to G The Edge Let's see barely missing the rocket yeah she's very light so so a lot of ganondorf's hits could send her flying which isn't good so but also with him being slower can it it it's they both counter each other I guess with uh the weight class it just depends who's gonna will Ganondorf hit harder than Isabelle can run faster can jayen pick off the kill that's that's the main question because he only does have one stock he does he does and gor's had a nice 156 oh oh look at that well the game is starting for JV so that's nice um so hopefully they do really well um I'm going to need to head out for a little bit so I'll leave you to it have a good one you too don't worry I'll be back good luck as well thank you yep is he setting a trap let's see will he fall for it nope barely missing the rocket up barely missing the down slam which could have ended Jaden let's see if he can pick off the second stock getting the fish hook missing the balloon knock him off the edge not being able to get the down smash or down tilt going for the drop kick hitting the rocket getting him up in the air both of them having very very similar Health missing the kick missing the oh getting the final hit which does sadly kill Jaden making the um stocks I think that is five to six five to I think it's either five to six or five to seven I'm not 100% sure uh but while we wait I will read off a sponsor uh very special thanks for the Wells County foundation for a special grant that allowed us to purchase the computer system that this stream is currently running on without this this would not be uh possible and uh we will not even be able to provide the quality programming that you guys are now enjoying let's see Noah plank snake let's see how well he will do against the uh ganador okay let's see can Noah get this uh gendor to zero stocks while keeping as many as he can because we are currently at a disadvantage Noah using the Rockets to just zone out Zone them out as much as he possibly can let's see sending that in let's see if he can get any combos in here oh and Jordan is now back entering the room in the words of Adele hello oh yeah currently have the Noah game going going on he hasn't managed to take off a stock but he is doing very good damage he is gorf is at a higher percentage than him yeah snake is such a hard character to play though because he has so many different projectiles and they all work differently so Noah has to think of what especially the way he plays with like his like U me and Jen were talking about this before the game start like his like strategic spamming yeah he uses like a lot of different moves While most people spam just one move he has a lot of different moves in his toolkit and he needs to decide on the Fly how he's going to do it yep Noah is also their last character so Noah is their last character so if he loses this then Varsity loses oh smacking the screen like a about the like a flapjack yeah oh does Noah get the Revenge kill he sadly does not he's close very very close bomb he's in the air he's on the side let's see oh oh there we go knocking him off with a lunge attack wow oh man oh wow while Gand dorf's also getting the damage in oh another forward smash yeah snake can't shoot too many of those they take a lot of Shield damage I have a question for you since I guess you've probably played with them a few times and like like you've seen him play how many B buttons do you think he's uh had to how many B buttons he had to pay for how much he's just pressing he's just going Doom B I don't know how Noah's controls work but if I were him I probably would have set would have set one of my buttons cuz you could do this you could set like one of your buttons to be like a different function like you can set your a button dab the functionality of a a b button so if I were him I would probably have two different B buttons but I do hear it a lot like as I'm playing against him I do hear him clicking the B button a lot well I'm assuming it's like also just like like an inside joke with a team that like he like his b Bun's broken yeah yeah pretty much pretty much his b button's broken I think his finger bruised his be button's broken oh man speaking of broken oh no one just got brok it's like getting broken yeah it just got broken but that don't matter he can still break gorf and break the rest of ganondorf's team and proceeds to foot high into the air he used his foot to launch him a foot high well a bit more than a foot let's just assume that a few feet yeah let's just assume that snake is of above average height like six foot yeah that was probably high all right so there we go meanwhile JV is starting their match with an with a Lucario versus a captain Falcon but the captain Falcon unfortunately got got the Lucario's first stock which ain't the best and now now on the varsity side we are just waiting for our next opponent waiting for the next character so I think they're going to pull a real weirdo and pull out Sora they're going to bring out no it's king K rule again oh no this can be probably very bad with a character like snake with because he could just like deflect the rockets that he just sends out but the thing about it is is Noah Noah snake has played against Sam's King K rule before so he knows his way around a character okay I hope I think that Sam and this King K rule will play the same way just like VAR like like with like slightly just slightly varied because I feel like Sam would be better but we don't know maybe this King K rule is just Ben golden disguise is that like a famous mesh player I think so I think he's famous I don't know I just know he he that's what I meant yeah a there we go launching towards him with a dash attack but Noah's not playing that game he's playing slow oh Noah sadly falling off causing a varsity that's a loss for Varsity that's a l Varsity but it don't matter we can still tie we could tie with JP we could tie we we can tie we can tie it's going to be okay so we lost what why not whatever we'll come back swinging that's the thing about this team they can lose but they'll come back they can win and they'll come back they can be utterly defeated and come back yes now look at them in there slowly thinking oh wait it's on a different screen my it's on JV okay we got a Lucario versus a captain Falcon both both quite Close Quarters combat now the thing about Lucario is since Lucario is a lot of damage um I don't know Lucario General I'll just say his damage goes up it depends like the more like the more damage Lucario receives the more he gets powered up yeah yeah oh that Dash attack sending him straight for the hills it does seem like we are actually in losing position with only having one stock left and a very very high percentage of HP so as I was about to say just like hit just ruin us right there but that's fine that's fine I think she took one stock that's that's not bad that's not bad good things good things are coming yeah we don't even I we don't if that was the first match JV that means we are seven to eight yeah correct yeah yeah oh I realiz there be so much mental math with commentating the smash team yeah it's um it's it's fine yeah yeah it's fine it's fine it's fine it's fine yep all right let's see who our next opponent uh will be and like who we will face so they're sending out Little ma and I don't know if he allowed me to tell you this but he ran off because he was initiating evasive maneuvers he was at like 150% and he didn't think he would survive long enough and also he's been playing bth recently so he was used to bot's moves feet and didn't expect to go off the edge real quick so it was kind of an accident yeah sort of an accident yeah all right I don't see why you wouldn't be able to tell me that yeah probably not I don't know I don't know anyways we're just waiting for them I don't know why they're taking so much time to select maybe they're like will they send out the Little Mac first and in that case they'll send out their Little Mac I don't know um also since we lost we have the opportunity to counter pick a stage and so it appears they have gone with Pokemon Stadium 2 now I think this is a very good idea because there are multiple different platforms and multiple different angles you can attack people from you know yeah um yeah so this should be this should be pretty cool I'm excited to see how this goes uh we're currently waiting oh there it is let's see who they will pick let's see who will they pick will they pick was it a bth was it a nest might have been a nest come on come on please be n Lucas so close well no not really did the Varity have a little did they have their little Mech fight the Lucas or is that someone else am I or am I mistaken I think they had Isabelle fight the Lucas after someone lost after yeah it was uh it was Sam yeah after after Sam lost to Lucas Isabelle came in um anyways um yeah they're currently exchanging blows little m going for his neutral be but just not making it that's a problem with your neutral be you just got to make it just make it oh counters his down match that's pretty good um see yeah look at shouldn't have charged up his down smash that much it was basically saying hey I'm about to attack counter me if you want like it's like a big red flag or something like that I'm confused why is Tristan playing for the uh JB team huh why is Tristan on the uh unless varsity's still running for some reason he's on Varsity yeah then then I guess we're the varsity game is actually still going on yeah because it's the second round okay oh wait there's three rounds of like 12 stocks no there are two rounds there are two rounds the best they can hope for is a tie at this point oh okay okay yeah they might not get that because as we can see Lucas just up smashed Lil Mac M sending him where most little Macs have not gone now if Little ma really wanted to he could run down while Lucas was doing his upbeat and counter that and punch him now I doubt that would do anything major because Lucas is at 76 but it would certainly be a spectacle to see all right so they're per so Lucas is trying to keep his distance and that's a good thing because Lil ma thrives up close yeah yeah Lucas is trying to I think Tristan actually did face this little M CU I remember we uh talked about at least I was asking you if uh they're like either like even with countering each other or if Lucas has the advantage I'm pretty sure you did say Lucas did have the slight advantage against Little Mac Oh knocking him off wow sending him where Lucas sent him if that makes sense L MAAC sent Lucas where Lucas sent Little Mac that's better meaning he just got the kill yeah Yep by sending him up yep and also on on the JV side the Pyro beat the captain Falcon so Captain Falcon koed yep all righty so also LC with his Dash attack which is pretty nice lilac has a lot of super armor especially on his smash attack so if he wanted to he could probably bait Lucas in and try and use a smash attack or something like that to try and to try oh he missed his KO punch but that's okay he's all the way up there if he really wanted to oh barely missing the recovery too which is it's like if they just buff that recovery do you think Little M would be a top tier if they made it like a really good recovery then probably what if it was just like like the average like recovery height wish is I don't know how he wouldn't be low tier I know that he wouldn't be low tier I don't think he should be low tier because in the right hands like Tristan over here he's like good he's really good actually like it makes sense why he's one of the top four members on the team why he's on Varsity with Little Mac I mean it's cuz Lil Ma's awesome yeah oh man he just knows this K like inside and out M yeah all right all right Lucas coming back to the ledge trying to go for an trying to go for an approach and Lil Ma using up be to hit him there charging up his neutral special but miss has Lucas air Dodge which isn't the best for little mag but he should be able to counter it with the flurry punch wow barely missing the final hit which could oh good he countered that he didn't take any damage all right down be the PK freeze there you go he got back to ledge okay back he with free in he does get hit with it making that game Hees but I don't think there was anything he could have done maybe if the PK freeze range was large enough he could have countered it uh but the Lucas won which is kind of sad but yeah the other team is leading by Leading by two which means it's 9 to 11 okay our team has nine they have 11 so we're at a disadvantage but it shouldn't be the it's not the worst thing in the world yes uh do we have other sponsor we have auction yes if you would uh read that auction auction it do you have a favorite nonprofit that could use an awesome fundraising idea auction it is an online and in-person auction platform that can help your nonprofit host a great Charity Auction find out more at auction.io that's auction.io and also if you want to look like Dominic over here and look super handsome you can buy merch at the store it's in Link in the description you can buy merch you can look pretty cool if you want you can even get your name on the back it looks pretty nice yep uh we also sell hoodies and mouse pads and I think do we sell we no we sell coolers mouse pads hoodies shirts jerseys um all your gaming merch yeah all the stuff you need all right they're sending in the king K roll to deal with the Lucas uh the only problem with the King K roll is he isn't wearing some cyber Tigers merch but don't worry he can pick that up in the description below Shameless plug Shameless guilty as charge we should uh we should try to get Razer to sponsor or whatever PCS we have we should get them to sponsor us oh my gosh yes and we like get like custom cyber tiger PCS that would be so that would be very cool mhm all righty so he grabs him and throws him yeah this Lucas is a fan of grabbing and throwing now he is very light so oh o oh oh very very good place coming in from the Lucas did and already almost evening it up Sam just needs like eight more percent to eight more percent to um even it up oh there we go wow I'm very sleepy today I do not know why that's okay that's okay yep wow Lucas is trying to make King K rule go to sleep oh not being able to counter freeze the right time making it two to one he missed it oh man that is sad maybe maybe if he were quick enough he could use his side be as super armor to try and negate that damage from the PK Frees I don't think so because like right as uh the counter ended that's when he got hit so he like it was like pretty much like if he did like maybe like a frame after then like what he did like he was like like he did like at like this specific time where he would have died pretty much yeah um which just very unlucky on Sam's part now this Lucas certainly I was going to say he knows what he's doing and he does he utilized something I barely see Lucas players um utilize his up smash actually has super armor so if you let it go at the right time he can negate any that go to him like that attack he just did that has that is super armor and he can also reflect cannonballs with a stick which is nice mhm oh all right there we go H kru over here at a disadvantage 87% to 17 oh a little off on the counter but he can counter that oh just like we just saw with the freeze which is what he tried before he died oh he's really liking that oh playing King pong with the Cannonball oh he tried to go in with the with the belly super armor and this Lucas takes out six stocks on our team W very high Lev play to give credit where credits do this Lucas is doing work wow um we do actually have one more sponsorship actually in the meantime um already read rules County Foundation thinking about oh heck yeah okay you're on it buddy you're on it uh sorry for the brief Interruption my bad yep okay all right so we need so who's we're going to go to the JV game now yeah let's head to the JV game let's just see how well uh they're doing we we haven't we haven't put much Spotlight on them we have we have a Greninja versus a robin so she's currently doing some work which is good it's working her her strategy is working she got countered which ain't good oh man and this Greninja is just countering everything very seems to be a very fast character he does he hit uh does he hit light or does he hit like with like a medium it depends on what you do his side smashes do pretty good damage his specials like a shuriken and like his shuriken doesn't do that much damage but his side B does quite a bit being able to recover up all right also Greninja does have a counter so Kayla is going to need to watch out for that because if you hit someone while they're countering they'll just negate that damage and put it right back to you it's I thought we were playing the grer I did not read the uh titles correctly it's extremely it's extremely uh cheap to do but but that's my personal opinion I just think countering is cheap like they're they're putting all this work to to get get all that damage on you and then you're like oh I'm just going I'm I'm just going to press down B bam oh you got damage sucks for you Uno reverse card as the old meme was uhhuh it it is a good get off me though if they're comboing you too much though at least in not not infinite combos I guess would you uh say that green just counter is like skillful like is it like it's like a very like small Frame Window where it works or is it like a pretty like large frame window of like how the counter uh operates okay so for his counter I'd say it's pretty difficult to get it right it's pretty difficult and also the fact that he doesn't inherently attack you he just dashes in from a different side of the screen which is pretty so it's like an evasive counter not like a counter yeah at at best you do damage to your opponent and send them flying at worst well yeah it's worse you just Escape which is I guess fine but still yeah right we are in the advantage in terms of stocks we are uh two to one yeah we are so we're doing good uh the thing about uh Robin that's pretty difficult for that makes Robin a pretty difficult character to master is you see those bars above her face those are her magic limits so every single one of her special attacks has a limit and when she uses it all up then then the then the special attack can't be used anymore one I can think of off the top of her head is her down be can only be used three times before it needs to recharge and it's very slow with recharging which I guess makes sense because her down be can actually heal her if she if she's close enough she can heal them which Greninja can't counter so if she wanted to she could probably call out a counter by just doing down be which is nice yeah mhm but she got to she's got to make sure not to miss you know I think would be um an interesting I guess like mechanic with the Pokemon as we just saw how G got with the fire attack um since he's water type like what if like like the uh elements of moves would like correspond with how the Pokemon type chart works I don't know like how many like you know ice types of moves there are how many like you know lightning like I don't know like how like that would work like if it would be like really balanced if like for Pokemon like Greninja I don't know if there's like you know tons of characters that have like lightning or fire okay okay I can see where you're coming from with that to make it I guess like more I guess game accurate yeah but then again these aren't game accurate NES can't even jump in his game he can't jump but in here he can jump twice what game is NES from Earthbound released on the SNES in 1994 in Japan and 1995 in the west oh you're like a little Wikipedia oh snapin the kill on Greninja bringing it back on his last stock you hate to see it he was also very low HP so that was really anybody's game right there that was really anybody's games but that's okay she she's clapping we're clapping good job Greninja good Greninja you beat the you beat our you beat our Robin that's pretty nice for you not good for us though not good but that's okay I wish they fixed uh so do characters have multiple um alternate skins yeah they have eight they have eight everyone has eight bye bye it seems Jordan might be playing for the JV cyber tigers for this this match but we won't know until we obviously see you yeah we'll oh we are actually going back to the varsity with uh Noah playing his snake going up against their King K rule I'm not sure what the score is as of right now for the varsity cyber Tigers but we will just see how well he do can he can Noah pick off the kill getting the knocking pretty high up there let's just see keeping him on the edge just as long as he can just applying lots and lots of pressure the king K rule countering lots of the damage that Noah is just trying to dish out to him countering and blocking sending out uh things of his own such as the cannibal and just trying to close dist between him and Noah so he can get just damage and O picking doing the um neutral air to uh pick off the kill on Noah he does have lots of uh percentage on him oh Noah picking off the kill with the up tilt I think that's what that is but uh let's see good job to Noah for picking up The Kill let's just see how well what the varsity is doing unless that was their win which I am uh unfamiliar with because we were focusing on JP for a while what the did JV win I'm very confused going on to a Jordan's perspective wait no varsity okay it seems Varsity is setting up for their match uh let's just see how will Jordan can do against this uh G ninja he's playing NES I believe that is he does have a lot of damage on the Greninja o getting the stun off let's see can he get the down smash to pick up the kill sadly he barely misses let's see sending out that o stting the Greninja almost being able to knock him off the stage just keeping as much pressure as he can missing the lightning attack was coming out not being able to find a Target oh Jordan hitting with a good combo getting the kill that is game for JV which I believe the score is I'm just going to go on limit say four to six I'm not 100% sure but that's what I can think of getting those perspective against their Little Mac I believe that is Little Mac let's see oh no picking up the kill making it two to one getting a stock off off the enemy team let's see no sing and rockish just to zone out Little Mac and bits of damage as he runs across the stage for Pokemon Stadium which this was also a very good game and it was uh originally released I don't know when I'm not a Wikipedia like Jordan let's see sending as many gray as I can making an absolute war zone no Call of Duty let's see oh the missile finding its Target dealing big damage to Little M does have his KO punch which can be very very D losing the KO punch does he find the k no he does not no being very low HP let's just see how he does play this out can he find the other like oh the uppercut from The Little Mac ending Noah stocks yeah the know the little Max wi let's see but we can let's get Jordan's POV with um how he will face off against this samis let's see he he is Jordan is applying very a lot of uh pressure onto him let's see will he apply the same pressure whenever he tries to get back on stage Jordan blocking a lot of the damage yoyo coming out s not doing anything uptilt uh doing good damage and getting uh him into his zoning position which can be very good for both these characters which they both seem to be very did he okay I guess he's trying to play baseball with the Sam is having a good friendly time let's see o sending the Sam off the stage making it two to one cyber Tigers JV appears to be in the lead let's see how well they will perform will the Samos find a kill on to um Jordan or will Jordan Prevail and kill the Samus keeping his second stock Sam setting him up oh he does know how to do Sam's recovery very well oh make it oh the St Now One to One S D does sadly find the kill off of Jordan both both the Varity and the JB team for both of the schools are both playing very very well at least in my eyes let's see Sam slim you're now getting a small little combo and doing very very good damage let's see Jordan recovering back onto the stage so far he has not failed a recovery he eats one of samus's Electro balls zkin going down oh not finding the kill sending off stage the yo-yo coming in does he get down oh he does get the win on the uh sow which is very very good let's see how if we are uh still watching the JV game or VAR we will see how well both teams are uh doing see oh team Janes playing Isabel and I I could not see who the enemy team was playing let's see oh gorf who did actually provide us a lot of trouble for whenever they previously played let's see how well they do on Pokemon Stadium too nope let's see who is uh oh J only has two socks which is very very good making it very very possible for us to clutch this up J using a fair let's find out if he can find out any little combos or just do um pretty much anything just to even out either even out the stocks or win it's the game because I we might be at like two to three right now that that's my guess let's get the recovery on getting if frames which probably saved him right there barely missing the fishing hook getting hand into the fireworks let's see how this game will progress because so far it could just be anyone's game because Jaden's playing very very well play off the map let's see C we not taking anything to get off the stage Jayden finding the kill on the Ganondorf very very huge for our cyber Tigers Jenner coming back on getting grabbed going back onto the stage nice attch from Jaden why am I Ying so much today let's find out if jayen can actually even out the well the stocks are even let's see if he can find the kill knocking back onto the stage let's see and he finds the come get two to one very huge for the Cyber tigers Sam using the down smash to then even out the stocks but we do have a bit more damage on them which will definitely help us out in the long run let's see how this game progresses so far Jaden having no damage dealt to him rather just dealing tons and tons of damage oh finding the fish throwing off the map fishing out again let's find out oh the rocket does he get the kill he does not find the kill with the rocket let's see Jaden just doing good ship damage well just applying so much pressure the first hits of Jaden's first stock are now coming into effect let's see how much this will affect he with just two hits he is already at about 50% of his HP and Jordan is back I am how was uh how how was your match against uh their uh sis like I uh I took out Greninja uh he only had one stock which is good I took out their samis who had all three stocks oh jayen actually finding the kill he did I I don't know if that means we tie or well was it the last match I'm not sure if that was the last match oh boy they seem to be celebrating that might be the last match so that that oh y that's their last match that's the last match of varing our Varsity record I think that means we are uh for Varsity we are uh 22 and0 mhm two two and0 which ain't bad we still haven't lost which is nice yep which is not well we lost in the Fall Split but so far in the spren split we have not lost yep which is nice I like him when we it's better to tie than to lose cuz it just looks better on your record yeah it does it does okay so on the topic of junior varsity let's find out how will they will play the gorf ran off because he forgot to change the stage they decided to counterpick to Pokemon Stadium 2 but they did not change their stage which is a problem um they need to change their stage to be the right stage yep yeah so the way changing stages works is both teams pick a stage and um well the way it works normally is both teams pick a stage like we pick we pick uh one stage and they pick a stage um we have to make sure though that they're the same stage because it's the one we agreed upon mhm so they just need to pick our stage that we counterpicked to because we lost we get that right yep um so yeah we get to see how it goes which I'm very excited about I barely saw the JV play during the varsity match so now we finally get to see how they play in this match um which makes me very ecstatic actually do you think uh like you've seen Varsity play more than I have obviously uh do you think that Varsity was just having a bad day uh or do you think they were having like one of like their better days today with how well uh they were performing honestly honestly um I'm only going they were doing it to how to how Varsity was doing it but the fact that they lost may have meant that they were off a bit mhm like I'm pretty sure they played against this team before like the team they lost to before and I'm pretty sure they won cuz it definitely wasn't the team they lost to last last uh semester so they probably won also uh Tristan is taking over for J rord for Jordan he didn't even bother to we will have the Little Mac from the varsity team come and commentate with me for future reference don't read that you're not supposed to read that oh I'm not you're supposed to read that in your head yeah my bad sorry guys you did not need to hear that all right have a good one guys and please welcome trizzy D the little magc player who is not from the Bronx there you go all right is he lying are you actually from the Bronx am I are you no you're not okay say are we about to have a a drill rap during the uh the Esports no okay uh was this juniority yeah this is the J game yeah you guys just finished oh wow that last game I was a part of that was that was tough yeah okay so the thing about Ganondorf is heavy deals a ton of damage for no reason and is way too fast for how heavy he is so he's kind of like a king K roll very similar to King K in that in that way so he is he just like in a sense like a melee version of King k mhm yeah where whereas K has more options he's closer to being a gas a glass Cannon okay oh and shield breaker he breaks Shield so easy which can definitely be very very bad for uh a player like they seem to be like lighter H the robin she be like a lighter which Shield off she just like break the shield so o up tilt finding that was up Smash Up smash okay oh I've been calling I've been calling that uptilt the entire time really yeah uh what is Ganondorf up till you're the expert you tell me I'm I don't know Gan North that will to be honest apologies for those at home who may have been raging at the fact that I've been calling up smashes up tilts I apologize this is my first time commentating for a smash game hey maybe maybe maybe you're were right maybe I'm just wrong if so flame him in the comments not me don't do that do it I don't think that's necessary maybe you're so mean debatable maybe you're the mean one for correcting me for correcting you yeah yeah just maybe we Little J cam for how they're doing let's see let's see how many stocks do they have they only have two stocks supposed to our three as of right now I don't know if this is the last match for J yeah but we will probably find that out very shortly finding very good damage with the uh blade Rush Oh Yeah Yeah oh actually finding off the kill let's see can we get a three stock can we get a big three stock that would be very astronomical oh we're getting coach of Brooks creep getting coach Brooks in the here comedian wearing the Esports Ohio oh the jersey of Shame Jersey of shame because he forgot bring we we got we got the wrong Jersey so he has to wear the jersey of Shame yeah uh okay switch to a to pyro here getting a little bit little bit behind that's all right I have fa does Brooks coach uh Tetris or smash uh smash smash okay specifically so the test players just kind of like selftaught um I think so I think no they have um one of The Tech Guys oh oh uh probably uh Mr not Mr Dy the other one Smith Smith that's the one I think Smith I don't Smith plays tetrio I guess he I know he uh he's he's the OverWatch coach I know that oh maybe not then maybe it is Dro I'm not 100% sure we'll prob I'll probably ask him that's game well I know that coach Brooks just coached his first game or not coach played his first game inet oh that was the very first game of playing tetrio uh I don't know if it was his very first but he got destroyed yeah I watch it yeah yeah Sam played for him and he uh won cuz like we like it was like we had Sam play on his rig so it be like Mr Brooks won oh I see and I I watched the wrong screen and I thought Mr Brooks won and I got so oh yeah you were like I'm like yeah Mr Brooks I'm like oh wait that that's that's the wrong screen all right gearing up for our next round we have Greninja yeah okay they played in the first one too right yeah how old did how would you see uh they I think I I don't know if is he played against the Greninja I'm not 100% sure but uh the Greninja is I think they've just been kind of like just like Troublesome like they've been like a fly in a way just like all up in your business just not yeah I see but I guess it's also I guess how the character is he's playing I guess like that's kind of like how she also plays they're both just like both flies which I mean in a complimentary way I guess I mean if it works it works yeah that's the thing I always said with little ma because he's such a cheeky character yeah with the KO punch too oh yeah that like recovery tactic is insane he does actually manage to counter out of the uh combo he can yeah he can the Greninja oh yeah that's that's what I was talking about I see yeah little ma also has a counter so I was like what do you mean what are you talking about all right definitely Greninja knows what he's doing here yeah Greninja has better Aerials or at least is better at using them in this case um o oh we actually do find the first kill of this match that's actually that's really good yeah but we will just see how this game progresses oh okay at 140% as pyom mythra oh there it is yeah I was going to say surviving quite a bit yeah we we'll just have to see um read I was talking to Jordan about this earlier where it's like uh what if to like I guess like be more like game accurate to Pokemon seeing how it is the second or third biggest thing in the Nintendo franchise to be like more I guess respectful I guess to that title and being more game accurate since uh this person's like more far what if they like R just move uh like resisted because they know obviously he is a water type that would be pretty cool if they added that feature into the game yeah but then they' also probably just like let's just say like ingr ninja case or just like a ton of like fire moves they probably have to add some more like um grass type move I guess like grass is moves and like um lightning moves which I I don't know how many of those are in the game like I don't know like the balance to uh did they do that for Pokemon training I'm not 100% sure I don't think they did it was just something I uh just thought of when I was watching The Green accuracy well I would definitely argue for Pokemon being more accurate except for the fact that like none of the characters are super accurate to their Source material which I mean if um I mean like Mario I don't know if he's game accurate is he Mario doesn't throw punches and do uh back airs okay in in the Mario games okay so yeah if Mario is not game accurate I don't think both munch it because Mario is the biggest in the Nintendo franchise was that the last game was it or JV no oh it seems not so we're probably three to five maybe I have no clue yeah it's the awkward thing about coming in during the middle of a a round yeah no clue what's going on I'm I've just been like throwing shots in the dark oh it it seems that Jordan will be playing for JV their Captain nice it's good we swapped him out then yeah which I think so far I think JV won their first um round won yeah all right I'm not 100% sure cuz we've been uh focusing on Varsity most of the time you're right oh it seems Adriana will be playing this match as Lucario as two Pokemon fighting both also uh currently very famous uh Al They also oftenly get uh compared together their mega forms do did you know that as gets compared to me Lucario very often I have no Pokemon know oh I don't I chose I played Violet like a couple months ago and I was like really bad and I had to do a bunch of research because I have no Pokemon knowledge yeah I'm a very big Pokemon nerd personally yeah oh yeah you can ask me like nearly any question and I I'll probably answer it yeah we'll just see how uh this plays out with with both of these very famous Pokemon fighting each other in this match oh oh theils putting lots of work on this Lucario yeah Greninja seems to know somewhat what they're doing yeah would you say Greninja is a counter to Lucario in terms of Smash um I don't know not necessarily like traditionally they have somewhat similar play styles I think they both have a counter oh three or spears that's just crazy just Spam crazy yeah just boom that's how you win the game yeah just like no I just yeah just press be oh sadly the grin does pick off the kill it's okay 19% lead yeah until now yeah oh oh catching it let's see how well our Lucario will face up against their Greninja oh that was a good good counter I've noticed she's started using counters more often when she first started playing she never used them what you say she's like improved like one like some of the most out of like everyone on team you say she probably improved the most or like at least like up there with the most improved probably the most because uh the other players had you know started off pretty good mhm um but Adriana when she first came in had no experience whatsoever you know literally played her first her first game in our thing oh so she's like I so she's like the newest she's like the least I think so yeah okay which I mean yeah didn't make sense why she'd be the uh least experienced and um therefore like the most improved yes that's what I was looking for but she's definitely caught up a lot she understands her character a lot better now she is also um except for Jordan and Sam she's the only person I think I see come in during the free practice on Fridays so I think that's like what makes her catch up the most she's like she's eager to I guess learn and get better yeah uh free practice on Fridays usually just means they're going to goof around event they they around but they like for like the first like 30 minutes I noticed they're like pretty serious like they both like they all of them because typically Jordan Sam and Adriana that come in during free practices um I don't think I've seen anybody else on the smash team come in I've seen Noah come in but he gets in I came in once yeah you did when at the start at the very start yeah I didn't know we had free practice at the start so I I never came in on Fridays I usually have pep in that's my excuse I mean you you don't really need an excuse to not come in on free practice cuz it's you you decide yeah I would probably come in if I wasn't doing B yeah well let's find out if she can actually win this game well it's pretty close actually very close she was in a pretty big lead yeah oh all right oh oh failing the recovery causing her to lose the game self-destruct yep that's all right very very unfortunate for our JB cyber Tigers is this our last person I'm not 100% sure like I'm trying to keep track I I don't I'm not 100% sure whoops there we go oh that seems to be the end right nope they're changing the map okay are I'm so confused what is happening all right looks like Jordan is going in um yeah we'll see how well he performs against uh Greninja which uh previously he did face this Greninja and he did actually uh get kill off he got it with minimal damage all right I would expect nothing less than from Jordan mhm okay let's see how will Jord perform with this lead that taunt actually does damage on Greninja the water fountain taunt really yeah it does it does like pretty much like no damage but like I've seen it's still a funny detail yeah there's like a lot I seen a YouTube short where someone actually won a uh their game to like getting like ultimate on Greninja really yeah by using the taunt like Elite smash yeah that's that's what I meant like that's how they won their Elite yeah that that's like the whole idea of the video that is hilarious yeah it's all right yeah let's see how will Oh missing the bat let's see oh the stun knock him back off the stage making that game o spiked off of the stage yep failed recovery that's nice to see this they typically have Jordan as the anchor so this is probably the uh J cyber Tigers last uh player so most likely um it's now three to three okay that that's just my guess I'm not 100% sure either three to three or like 3 to six cuz Jordan had to face two other people all right looks like we got our next match coming in with Dark Samus so it's three to six right it is okay which is fine Jordan can totally take two stocks for every one of his stocks oh Dark Samus accidentally doing the teabag on accident I think I hope that's what we're hoping we we are people of good sportsmanship here at blon high school oh this Dark Samus is playing very differently from what I uh saw from whenever we uh whenever Jordan first faced him uh Jordan has that what's it called the absorbing ability yes and that going up against samus's plasma beams are like really useful I don't know any of the official names I just know what button input it is you know what it looks like yeah I know what it looks like I know what it does yeah that's just what I've been going off of yeah Jordan's down B being able to absorb all getting punished from trying to uh Dash into the Samus that's all right oh Oh I thought we about to see some nice Sams combos o sting him back up oh almost picking up the kill setting him back up oh Jordan that was that was crazy that was really good from Jordan right there let's see oh Jordan oh Jordan is popping off Jordan he's definitely he's definitely doing very very well he slept well last night oh that yeah this is this is premium gameplay yeah this is kind the kind of stuff that I had him do against me when I first started you were the Dark Samus I was the Dark Samus except for I Had No Escape would you say that you're better than Jordan now or Jordan probably thinks I am I don't know about that um I'd say it's a bad matchup for him which usually lets me get the win but Dark Samus taking one stock off of Jordan so I mean as you said um Jordan would actually have to take off three stocks every uh pretty much every life so he'd have to take two off of every life no he' have to take three because if he loses the final he's oh that is true that is true meaning Jordan does have a a lot of pressure on if he is the last member for uh the JB team let's see that's okay though because Jordan is a combo God yes he Al the amazing thing about Nest yeah tons of com oh sending it back to him instead of just absorbing it like you nor would I guess just need damage I can hear I can hear Jordan's PK Fire every time he sends it from the other room that's how annoyingly loud that move is every time he sends out that little Fireball it's just this most annoying little child saying I can't hire my voice because I I'll have a voice crack uh I can't do anything with my voice other than where it is fire yeah see yeah it's either a voice crack or that okay Jordan does have two stocks Jordan has two stocks going up against their what last person final this should be their final uh person so that's exciting that means they have a chance this is this is going good and as I said I think JV won their first they're setting the music it looks like Minecraft I think that was the Minecraft right I wasn't paying attention I was more trying to figure out why they're setting the musicy as far as we know Jordan just absolutely pops off to whatever soundtrack he's playing we're about to see him how was this Isel playing last time uh this I don't they I don't think they had an Isabel last time that's they did uh because Jaden was like super excited oh rooting for Isabel um I don't think I watched that game I think it was on uh Varsity whenever they were streaming that one but I could be wrong I just have a bad memory so oh not a bad Isabelle I would say of course ours being better I mean yeah oh barely missing the PK lightning that would have been huge oh oh the lightning barely missing its Target Jordan just having just playing pingpong with this Isabelle very similar play style to to Jaden but just like slower overall just like less refined yeah cuz I was talking to Jaden before and he said he's been playing Isel for like three five years now he's been playing Isel forever I've only been playing Little Mac for like half a year so pretty much like ever since the start of this program like when when we joined since we I started playing him a couple months before we started what made you decide you want to play Little Mac that's a really good question just like H he seems fun I used to go to the Boys and Girls Club here in town and I did really really good in the smash tournaments and oh Jordan losing a stock yeah he can definitely take off too with his final life as long as he does manage to hold on pick up the Isabel y they do have a 24.3% lead uh anyways my only weakness in the smash tournaments was a Little ma who just destroyed me every time and eventually I asked him to like teach you to teach me and he was like no ah and so I didn't learn until recently when I started playing again I stopped playing for a couple CP years no reason to play if you can't play with other people you know yeah which so like you you kind of like played him because you just constantly got destroyed by him MH yeah basically I was like I want to be able to I I I want to do that yeah yeah that's actually the reason why um I play Reinhardt in OverWatch because when I first started I played Genji and I was like really good with I playi only Genji that's the only character I somewhat I I play Genji and I was like really good at deflecting and oh oh the Cyber Tigers I don't know cyber Tigers it's either a loss or a tie I'm not 100% sure on what's going on with their it's a loss it's a loss oh no that's the uh I don't I think that's their first loss I'm 100% sure I do not have their record on the sheet next to me oh wow dang that's disappointing yeah that was such a good comeback from Jordan yeah that Isabelle was definitely pretty strong yeah a forc to be reckoned with yeah but uh thank you for joining us this evening this concludes uh the week of streams but join us uh next uh Monday uh Monday February uh 10th at 5:00 pm for the exciting uh tetrio action uh special thanks to auction Wells County Foundation Indian e Sports Network and the Army National Guard for supporting our program without any of this uh none of this would be possible and check out the Cyber Tigers merch uh Link in the description all right [Music] yep [Music] yeah

[Music] good evening everyone and welcome to the uh February 7th meeting of the ashin select board I call this meeting to order um and and the uh first item on our agenda is the um uh dangerous dog hearing um so be I will read this this notice of the hearing um please be advised that on Wednesday February 7th 2024 at 7 p.m the Ashton select board will conduct a hearing which will be held in person and Via Zoom the meeting will take place at ashon Town Hall if you wish to attend the meeting virtually please use a zoom link which can be found on the calendar uh the hearing is pursuant to General Law chapter 140 157 section 87-116 of the town's General bylaws to determine whether your dog and this uh this uh notice is addressed to uh Claire and Christopher rosam um is a dangerous dog as defined by General Law chapter 136a in the event that the board finds Cooper to be a dangerous dog it will also determine what measures will be taken to protect the public in accordance with General Law chapter 140 section 157 C so I will ask for a motion to open this hearing in accordance with that notice so moved I've got a a motion a second so vote to uh all those in favor of opening the hearing say I I I so the motion is now here uh open and on advice of um of council I will ask for a motion to the then suspend continue continue I'm sorry continue this um uh this hearing uh and the reason for that is that we're um going the the animal is no longer in our in the town of Ashland and we're going to um on the advice of councel we need to get further information so the um my request is to uh uh continue this hearing until the date of March March 6 that's we continue this hearing until March 16th at 7:4 March 6th at 7:15 p.m.

Finance meeting of February 7 2024 have a motion to enter into session second motion made by Charlie [Music] second all in favor I thank you um in the interest of time uh surprisingly have nothing to say so I'm going to turn it over to to to John to begin with and then I'm sure I'll have something to say uh after okay thank you John thank you Rich you hear me okay U so talking with Rich before the meeting U we thought we might do the capital budget first there some things we like to talk to you about and then uh we have some things on the operating budget after that sounds okay um I have a handout excuse me because um it's not all stapled but I'm going to walk you through I think I have 14 you'll see here some help put them um so so let me just point out the capital budgeting process I think it's important to know businesses um our city uh does its capital budgeting separately from uh its operating a lot of businesses do that most other cities and towns it travels on a very different path uh here uh it does not even go through the finance uh Department it is um collected managed uh and so forth by the planning board and planning director Sharon kedro um organizes it should send out instructions um in the fall uh forms to use uh things of that nature and uh in the city Charter uh you've heard me mention that the um our operating budget is due to the mayor on February 15th also in the charter is the capital budget is to the mayor on the same day February 15th and it comes out of the Planning Commission get to him uh everything that goes to him ends up in you I've shown this before the the mayor's Citywide budget includes mostly operating expenses but there's a separate tab in there for the capital budget and you'll see the different projects there and um you'll also see in the capital budget is a multi-year capital budget which is typical some projects uh will be funded in the first year others maybe over a couple years um maybe some are scheduled for the third year and so forth but it's all laid out there those are the decisions that come out of the Planning Commission and what uh what happens is uh once the projects are approved they're financed one of two ways uh they may take some and issue bonds to pay for them to try and match the life of the bond with the life of the asset and um if they decide to issue bonds which our city does once a year then the principle and interest that's due to the first year that goes in the operating budget and each year uh there's principle and interest that's part of the the operating budget um and what uh our city does and a lot of others do is uh as previous bonds are uh coming to turn where as that debt is coming off the balance sheet they'll put new debt on to replace it so that the amount of debt usually Remains the Same and you see some of that with what they're doing but what they also do is they don't bond everything uh many years they'll take some projects out and they'll just pay for them in the first year with with budget money so um those are the decisions that get made after the projects come out as the city's trying to put their um capital budget and the whole budget together including their milary and uh so what I've what I've hand and by the way the Planning Commission meets tonight uh at 7:30 you'll see their agenda in the second but what I've U put in front of it you'll recognize the first page that's the U that's the capital budget that you uh as a board approv different projects there's some bricks and morar I'm not going to go through all these your me these came up through the sites committee uh to the full board where they were adopted um we've highlighted um some of the security items that we had put put in there and uh on the second page some of the technology items that had gone there we talked about the Chromebooks a number of times but here they were uh what's going over there there were some copers in there um I won't go through each one the um capital budget this year just to give you an idea from the mayor's budget is the requests were four were $3.2 million of requests uh the very I think it was for us in here this year but we we've changed that by adopting a capital budget and submitting it so here it is and you can see uh we spread it out over a couple years that's that's the way they like to see it uh there's some things that we didn't think needed to be done the first year but and it it's really also up to them and through the city engineer um what do they think they need to do something right away or or can it wait or is there another way to do things so um our recommendations for what year things are done in um may change a little bit based on what they have going on um what I included U next uh you'll see an email exchange uh between myself and Sharon kro um I reminded her I wanted to be part of the uh kickoff meeting uh get the instructions um we had done that a year ago and you can see her uh response back to me um she's referring uh me to Antonio and Sean Hanley um to uh develop the list uh and work with them but you can see there in her words um the projects uh would then be subject to their review and approval in other words Antonio and Shan would um see if they agreed and then they would along with other projects and see I then U referred it over to Mike cuz it was uh coming to you folks uh for approval um and then the next thing you do here's your agenda uh for tonight I'd might rather to see that because if you uh were to click on any of the links you can see the projects that are coming out of um the the commission uh the one year the projects for next year a six-year plan these are all u in the format that appear in the mayor's budget book and then they list of unfunded projects as you can imagine it's it's quite lengthy um and then this as I said goes to the mayor he can accept it as is rejected change ad and so forth that's going on tonight uh but what they have uh and it's the last page is conning because um you can see there are six items for us they're not the items uh we asked for not quite sure where these came from um but I think it's U something we should talk about now we're I think we're trying to understand why our projects weren't considered why they weren't even considered in rejected they were not trying to find out the reasons for that um but I think the next steps and we'll talk about we get to the operating budget whether we want to include some of these items in the operating budget or not um but what I think we ought to consider is whether we want to uh bring our capital budget to the attention of the mayor himself uh the fact that they didn't come to him from uh commission I don't think um means he cannot take a look at them uh he has according to the Charter until April 7th to present this book so he's he can add or subtract anything that comes from the commission from other departments certainly from us in our operating budget um so that's the that's one suggestion I'd like to make uh that we consider uh bringing it to his attention and perhaps there are some items we want to put in our operating budget as well so I don't Mike anything I you like to add John what is this Bud go ahead when was the budget adopted uh the capital budget from the board uh I think our board did it at their October meeting it was due uh early November in the planning was du nov 30th I'm not sure we we did it U my recollection is about a week before it was remember yeah and there's been no contact with the administration relative to accepting denying And discussing what was proposed or given to them I we've asked just some questions to say hey how's it looking this sort of thing but no no official confirmation or rection so I of at least of the opinion that somebody at the level superintendent or Finance director Mike's position should get a hold of someone in City Hall I don't know who maybe start with Dan G I'm not sure but or maybe even start with Antonio if that's who you furnished it to and ask what happened to to this I mean we're not in the habit of wasting our time and coming up with you know figures and and and things like that to to to be ignored so I think this is a terrible insult um as far as I'm concerned to us and truthfully I don't know Michelle was talking about this the other day about the million dollars the well it's a total of what $4 million but for the Chromebooks well that we're moving now to the capital budget it's not in our operator right right right so yeah so I mean this you know we're looking for Nichol and dimes and were looking to to be prudent on a budget uh now we have to go through and evaluate the need for these Chromebooks how it affects education and then bump up $178 million figure to to to to something else so I I definitely think this is my own personal opinion that we need an answer to this uh as to why they ignored it maybe they have a different uh budget process or a different place to review it but we need some information as to why we were not informed uh of this to me it just seems like he sent it somewhere and wound up in a trash and I find that very insulting Rich has a question yeah um following up to what Mr janelli was just saying I mean there are a few items that are on here that sort of correspond but the numbers don't match at all so when we worked up estimates on our end for these items on the budget um the capital budget how did you guys go through that process to work up those numbers to provide to the planning department so with with the buildings there buildings the security and the technology um so the security and Technology are are based on just you know estimates or quot that we've got in for specific things that we know we needed um you know Chromebooks that's just you know math you know um cop printers the same um buildings uh some of these are based on existing estimates that we've had sort of laying around for a couple years and you know say be nice to finally get to that um other of these are you know conversations we've had for ex you know example the stadium lighting um you know we've been doing you know kind of Kick the Can repairs on that for the longest time so we just know from discussions with you know the electric company which what the company that does the just roughly that cost so some of these have actual you know estimates that have been provided some of these are you know quotes that were in a file you know sitting there waiting for the right time um in other of these we just achieve mathematically because we know cost and we knew we needed number um I'm looking at like the elworth Avenue School the roof section replacement we've got an estimate here for 200,000 they've got it down for 850,000 so I'm just I'm trying to reconcile I'm sure you guys are doing the same trying to reconcile like how did you come up with such a large number way do yeah I think it's impossible crazy we have repaired they have replaced right they have repl yeah we have repair can I the U car or my how do we address the the issue with the Chromebooks as I recall during Co we used some of those funds right when we close schools we purchase Chromebooks it the the computers those computers they have like a short life four years 5 years but where do we stand at this point is is this a replacement generally for all of the students are the Chromebooks at this point Obsolete and how does this how does this not having this interfere with the educational process so I can respond to the piece if you want thank you um I mean I am very concerned about the problem component as well Mak somewh um you know right now you there's a there's a breakage rate you know the kids are tough on war up so so we do go through some at certain grade levels more so than others but um you know the 4,000 is really just to you know I think we do fifth grade um again get to nth grade and they had that last that lasto carries it through the high school um we we've C back um a little bit on sort of the one to laptops going home in the younger grades wasn't really necessary so we we have more stationary CS in some of the younger grades but um you know very quickly you know particularly around testing time testing situations we need to have guaranteed um up toate ready to go non damaged laptops for testing almost all of our testing now is is digital even sat is moved to a digital assessment so making sure that we have enough laptops PR I should say is extremely um you know we have found Pockets here and there we able to P away um Tu money and Technology we have a little bit of an alliance over time um we a little bit of title one so we we can find some pockets in GRS but going into next year all those pockets are drying up as as predictably with the budget situation that we're going to be so um you know it it will it will impact the way you know our expectations of students to work independently outside of school um there is an equity issue for students who don't would necessarily have access to their own laptop otherwise so our district in particular with our population having access to to those is how much would you if we had let's say it comes back the city said but we're just not going to give you any of this whatever the reason is and then it falls on us to have the burden to to to come up and provide these these ch folks in your best guess what would you estimate that we would need in terms of the the numbers or or the dollar figure that we would have to add to our our existing budget would it be the total that we have here projected out or just a a specific year and then we try to work this in every year going forward give to Mike he's more closely with G on this I I have the number in my head but yeah there's number different scenarios um there's certain things we can do like um in the younger grades just not allow take home devices which reduce breakage which reduce the spills and allow the damage so as as Dr Caso said we refresh they'll get a Chromebook in first grade they get a refresh in fifth grade and then a refresh in ninth grade then that carries up through high school with the breakage we we've so that is essentially uh 3,000 uh books a year right one each of those refresh grade levels we've put in 4,000 here because that gives us the cushion that we need for breakage you know new students that arrive all students that that depart maybe don't give the device back or just you know General wear and tear so by not having a take-home device that would improve the the breakage situation it would also uh just you know have a Chromebook cart you could even have some classes sharing so there's a number of different scenarios we could we could work through to bring this number down um the other thing too is it's not like after four years these devices just stop turning on they do work there's just progressively fewer features that will work um specifically with the data breach there's certain security systems and uh uh software that need to run on these devices that just won't work on an older machine so a lot of this is is really just keeping up yes they be able to turn it on and do some you know math activities or reading activities yeah for the most part um but to really keep the system strong and robust would require this number so it would just start to ship away that so here it is February 7th we have an obligation on the 15th you have the document in I think we have a meeting if I'm not mistaken Miss Cooper on the 14th who budget so we pretty much have to put this to B very quickly I guess what I'm asking is to instruct John as to whatever answer we get in the city how much money would we have to increase the budget by would you be able to assess that between now and tomorrow and let us know or already have a number now that you could tell I can okay I mean this is you know just like the 11th hour it's kind of criminal we're looking for you know I I was going through this budget and trying to see you know where it's overstated and stuff like that and now I got a couple of million dollar hold where we have to go from 178 to 80 Millions um I find crazy but I tend to think first thing in the morning we need some answers is to where this is you know maybe there's a gift somewhere and they say they have another budget you're going to get it wishful thinking I think I'm going to be 6'2 tomorrow but that's not going to happen don't think this is going to happen either my Al I got to say I agree with the uh we and tear I have juniors in my class they've had their laptop for four and a half years well they since Co and they're having problems logging on and getting information because of the wear and teer of the of the Chromebooks um and they a lot of them have been replaced because Stanford believes on one in one um throughout the the school system but yes we I think the 4,000 is an is a a good safe number and I I would be in favor adding into the operating budget instead of the capital budget any other I Know Rich John if you be kind enough how does this how does this single sheet from the capital budget 2425 translate to your proposed budgets I mean within this page six of n shows shows a total cost of 29.8 million yet Capital fund cap general fund capital expensed I don't know if it's expensed or approved is only 1.5 yeah it's a couple million doll difference no that's that's that's $28 million difference where are you looking on the SEC on the separate page just this sheet right here seed to recommend then perhaps I'm misreading this but I'm reading it under the school budget we made a proposal or there there's a total cost estimate to replace exterior windows at various schools of $17 million and the general fund Capital number underneath that Cal is $100,000 what does that mean okay so uh we did not request 17 million that has come up uh apparently through the engineering department okay what we requested is the first sheet um and we asked for we'll just talk about equip uh Capital over the next three years we asked for $5.6 million uh of that we wanted 4.9 almost 5 million next year and what they funded is a million something of different projects the second column is what is going forward again maybe maybe it's my total confusion I'm looking at even the second line HVAC programs totaling $8 million whereas on the capital expenditure budget proposal which I I consider what what we're looking at only totals 1 1.05 million that's a significant difference so can I try to sure this is this is what we wanted and this is what the city decided we should have the Planning Commission the second column the second column is what the city decided but but but where but where is the larger numbing coming from from our engineering department as far as what they actually truly needs where where where is that where's that 8 million doll estimate for for school AGB programs coming from okay City Engine uh yeah it's it's the city engineer uh and the and the Planning Commission that came up with this proposal right and I don't know what they took from our budget because if you look at our Bud our proposed list we have window and blind replacement down for a million dollars next year right and that's it so they've they've made this decision and that's where we started in the in the conversation they've made a decision to fund projects that we not asking them to fund I don't think they gave any consideration to this I think that comes from the I tend to think that came from the engineering department regardless of what we gave them yeah here we [Music] go actually have a sixe capital Improvement program posted in that second link there and some of these items they've got funding numbers in 25 26 26 27 and 27 28 so they took the totals that were in your budget spread them out over time I but you you only this one's only 2425 it's linked it's linked in the agenda so it looks like some of these items are actually funded but spread over later years this is just one year we're looking at years in this agenda I just I just link press the link on my laptop and you can see a link to multiple years and they they' posted it and it's a like a six year some of these things are spread out over six years noology but no technology K so can I can I just ask then are there what other projects that are on our capital budget request do you feel are urgent that are not reflected in what the capital budget is from the city for next year next year so we did an exercise of just trying to identify we felt was the most critical needs um the top ones and and for those of you who are on sites um in the fall you probably heard us talking a lot about the H rant we have an opportunity to get a h rant but in order to qualify for it we have to demonstrate that we have our share of that shared Grant so we have to be able to up you know on a million dollar project we have to be able to put up about $350,000 to get the balance of that 650 back so we we prioritize HVAC projects to make sure we don't miss out on the opportunity to collect that money back from the state this is work that we need to have done anyway we might as well get a reimbursement on it the other ones we had here as high priority were walls of KSP um we feel that that's a learning issue but also a Safety and Security issue um um there was a uh sopit on the entrance way at MRP which actually I think made the list here yes yes it is and uh we had a number of vestes I think we had uh we had one vestule per year yeah uh security best of FS 50,000 depending on the school and the way it's designed could be got one or two depending on how complicated it was to install so we thought those were the the highest priority items in addition to the uh to the uh chomebook Mr har do you have a question yes it's the chair well the chair is asking a question and we you know everybody else is talking so you know do you want me to run the meeting Mr Dell or you no let me I asked the question in addition to the the items Mike that you pointed out are we also looking to have the Chromebooks addage yeah I did want to point this out is um so we're looking at here the schools don't have their own line item really this this little schools thing uh section here is a subsection of public buildings so when it comes to things like technology um there is another page here where it shows um City it department and there's some numbers in there that if if I'm optimistic I could crosswalk to some of their question here but they're sort of tucked into larger it things it's it's not clear to me if maybe that is part of a Chromebook refresh we haven't received that Clarity yet so maybe I'm being a little optimistic but you know that's one of the first questions I would ask when we we reach out to the the mayor's office tomorrow for Clarity on this ahead great I'd like to make a motion on part of the finance committee to approve John's request for $7.9 million and to move it forward to next item for next week's general meeting for 7.9 yeah say it again how do you want so I'd like to make a motion that the finance finance committee approve John's proposal for Capital expenditures of $7.9 million and to move that to an action item for review with the entire Council next Wednesday for approval prior to the 15th when it's due again if the council doesn't have a capital budget and they're not going to give it to us we still our face with the the issue of incorporating some of this or all of this into our operating budget and we don't have again times against us so Point order there's a motion on the floor and no one second the motion if I'm not if I'm not mistaken Kim the motion is say are you having you're having discussion no one second the motion all right so somebody second so we can have to come from theion somebody want to Second this motion I'll second the motion okay is there a discussion on this so yes how do you propose that in the time frame that we have to put this budget to bed we get the these questions answered and figure out how much more we have to incorporate into the operating budget from this capital budget once we understand what's happening I unfortunately I feel that the time is of is of the essence that we need to honestly move on to an operating budget which is much more severe critical at this St at this Venture we're talking about whether or not to pull the .2 million out so if if if you'd like me to amend the motion to say okay our capital budget is now 6.7 million and we slide that 1.2 into the operating budget I'll be more than happy to but we honestly need to move on to the operating budget which as I said is much more in my opinion much more critical and Cru I agree and I was getting here do you mind if I jump in for just a second here I just want to clarify uh uh Mr hly when you made that motion you're talking about putting this delivering this to council is that is that correct no I would imagine it's got to go to the entire board for a vote to go for approval but I'm what I'm meent what I'm stating is as a member of the finance committee I feel the finance committee should approve it as issue 7.9 million and then bring it to the entire board next Wednesday as an action item for approval so that John can then presented to The Count Council as well as the as well as the mayor on the 15th as to when it's due as a separate separate and distinctive from the operational budget because as he mentioned there's two separate issues we're speaking about tonight so what he opened the meeting talking about though was the process for getting this information to go through Council and that this had to be submitted prior to the Planning Commission and now the Planning Commission has taken a look at this information that we sent over to them and dumped out their version of what they think our plan should look like so I don't like are you suggesting that we submit a separate Capital request to the council I like I don't know if we can do that and if if John can clarify as I was to understand it from him he needs to put together two budgets to the to the mayor and common Council on 215 the capital the capital budget as well as the operational budget is that correct um for both bugs are due on February 15 the operating budget comes from us Board of Education uh the capital budget comes from the Planning Commission I think um this board did approve the 7.9 million at its October meeting as its capital budget so I think am I hearing you say there should be another action of SP then then if that then if that was approved discussing it now of course we have an item on there of the Chromebooks that we're not sure whether we're going to be funded for them and it appears that we need these Chromebooks in order to to operate for testing and and and for other reasons and then it becomes an issue for us whether we take this Chromebook figure whatever it is and add it to our operating budget I think that's one of the that's the issue I'm trying to get out capital budget I think is already done and finished it's just I and thinking that we're not going to be given the the monies for the Chromebook and it appears that we need it so we're going to have to fund it out of our operational budget is that so let's discuss the operational yeah well well it would have to be to to in discussion of the operational budget what items from here are going to increase the operational budget by that we feel is important that's what I was trying to get at and understand Mr canelli I think Cara has number here the things that we can't do there's a couple things on this list um that we can't do without that are that to are sa I'll come back to security a second might speak to that um but I have texting back and forth with Gina a very minimum threshold you can get away with and it's not ideal it would mean for the most part a lot of our kids who K having kids on a par um we keep most of the books in school with those nth graders need to be refreshed um and then there's breakage and they have to ens sure they enough for testing so we can get away with 2,000 um for that that cost will come down to 750,000 at 375 a piece the teacher laptops are critical our teacher laptops are form apart those are that would St the cop years could come down to 500,000 um per genina you think that's a safe estimate and like I would ask you to confirm John um book transition should get should get delayed but cyber security should not website reild gets delayed so that number there is 1, 525,000 I you on the front page um we have a terrible issue with our cell phones uh reaching certain schools um that's a safety issue so sometimes dead zones our school so we wanted to have some boosters um those those are important um so I think everything that's um the boosters the the cell phone boosters the radio boosters and the Raptor emergency would go that total number would be 860,000 that would be the number I would put forward in probably the the elevator wers Park it's already on that the list the 1,800 is that a total for 1, 860,000 so that would include the cell phone boosters the radio boosters the Raptor emergency student formbook refresh but at 2,000 instead of 4,000 the middle school teacher device refresh a reduced copier printer so you know less we refresh less copers but have some at least one building um pause the void transition maintain sens of sign1 security and the DHS that suggest forward so then can I make a suggestion and correct your motion Richard that this board make a motion to recommend that we increase the operating budget to the total of $1.8 million as detail to be provided with what you just listed off will that be correct second and then car you'll give John the details and that will supplement the the motion and the details so we can incorporate that into the budget yes Kate second the motion I I I made the motion Richard H second second second okay so all in favor okay stand any discussions or no can I ask one question is not a Committee Member um the items that the city thought we should do how do we find out where these came from what the thought process like how do we find out what their thought process is and why when as the Board of Ed you guys know what we need and we've already discussed it so how do we make these line up and now we need more money in our budget that we're coming at them with like how do how does this make sense to anybody I think one of the first calls would be to the Planning Commission this is their document the director's office and they can leet us the right place I'm sure okay and then you can get that information back to us yes because that's this is just insane nice isn't Sharon kicho leaving soon she's retiring I think in a week or two yeah I mean did they have a a person on board yet I'm not 100% sure all right John one more information like to walk through the um couple of things uh incidentally inside the the jacket there you'll see a um I call it a scorecard and what we could probably do is right it it's designed uh to help us uh add subtract uh keep the superintendent budget the same whatever we'd like to do taken some Liberties to put some things in here but I think we just took care of the last item on the list the capital equipment so we could add could write in on there 1,860 see see where it leads us to inside the yellow yeah that one all right um so in talking with Mr janelli um before the meeting uh just a couple things we'd like to make sure to cover one is uh we ran out of time in our last meeting um to go over the questions and answers from the previous meetings I'd like to walk through those fairly briefly U we've gotten a uh re recent report from our Healthcare Consultants Gallagher uh I've done some work with that I'd like to talk about that uh you also see their reporting here uh there's an analysis page uh as well I'd like to talk about and some information about S 3 it's expiring that we have so um just get started um you should recognize these questions um I think the first one had come from Michelle we had a couple different numbers in our presentation our slide presentation when we made it um one number was the uh was the January enrollment the other number was the October 1st enr very different so um I just pointed out that one of the things I've heard is that January number can come down gradually in the next couple months it's in our historical experience um we also uh and I I've used the same either I've tried to answer the question with a in a paragraph or so or I attach exhibit so I came back with it I'm using the same method we've used a couple times so far exhibit one which actually is two pages one of the suggestion was to add the total to that U exhibit those are the drivers we talk about enough times milon you see the total right there on the end of exhibit one and then on exhibit two uh we were asked to put a subtotal of the new positions that are in the drivers so you can see the 104 right there broken it down well you've seen the sheet before by location uh but it has uh some what's new on this one is the projected cost each school so for example at the high school you see the million 881 I call the sub total that sub was not on the sheet when you got it the first time that's a that's a change the uh you asked about the magnet school uh enrollment uh this exhibit 3 was put together before we were finished with the application process so if you recall at the last meeting we had a handout that uh recommended a change in the subsidies so this information on exhibit 3 is already outdated but at the time we were answering the question it was based on what we had it was based on a lottery that wasn't finished so we'll skip over that uh I was asked about uh the other positions in the May budget book I forget who asked about that uh you can see a description of those on exhibit 4 just listed the titles question um okay ex uh question five that was probably one of the more interesting ones U that's one I I couldn't answer I didn't have an idea when it came up uh you were looking at a slide about the grants and in that slide we have 40 or $50 million grants we had shown the major objects remember salaries benefits and so on so forth there's a big number there for dues and fees uh $3 million and what it actually is it's not dues or fees but it's it's what we put there and if you look at exhibit five do some fees is really the wrong label that's it really should the description is things that don't belong in one of the other categor the way our software works it just collects it up and calls it to and fees but what you see there on exhibit five uh those are payments that we uh we make to promly uh preschools and and other um programs you many times when you accept a state Grant title one is a good example uh as a condition for accepting that gr because you're the public school there's other parts of that there might be a parts for nonpublic schools or something else you have to be the fiduciary for those funds as well and that's what these things are these are really just pass through payments that are um we can see who they are YMCA Head Start little people and so on and it it balances to that 3,106 we on the slide the budget presentation a number of good suggestions made about our slides uh We've made all those suggestions next time uh we present it to you we'll show you one of which was uh there were a couple cases where a narrative would have helped a reader to look at it so we put some of those in uh some of the other small changes that we made they've all been into the book I just mentioned in here really is a way you know we heard each one of them and did something about it um The Cliff page came up I explained that um that was our projection a year ago what we call in a CLI page that colorful page and uh the reason it's different uh now is a year has passed we have more actual data known we have better estimates we're closer to the Finish Line we know a lot more now what it's going to look like on June 30th than we did in Europe go they really are separate separate estimates excuse me what exhibit is that um I didn't I answered that in a narrative you remember the page in our book last year had the two or three columns it said the cliff right at the top with was different colors and uh what we were estimating for next year is different than what we're estimating now and when we went back to look that's really the reason they were done at different times a year apart um okay the technology Improvement that's a u important one um exhibit in your package um breaks out exactly what that 785 is for you can see some of the things it's u a lot of it is infrastructure uh some training Wi-Fi improvements I I won't go through each in one of those if if you'd like to um I'm sure Dr cely could help us with that that's how that's accumulated the there was also a question was not an exhibit about the cupal spending amounts that we have we had a couple discussions on what they were what they've been uh conduced to and we were asked if we could uh take another look at that the amounts that we we thought would would get us through and I I put a couple uh thoughts there one it wasn't I think real obvious that many of the school supplies that um go into our classrooms come come from the curriculum Resource Center um they they have their budgets as well we've done that uh for many years these uhal allocations are in addition to those and they're really I I gave some examples um for things that are unanticipated or discretionary um they go along with the day-to-day running of a a building at the high school based for graduation we have a base allocation for inner Scholastic sports that wouldn't come from the the CRC um maybe if uh we have to replace some desks and chairs in the classrooms we come out of that maybe things at the end of the year there's a school assembly or field day uh building staff development uh there could be some expenses there so it's those kind of things uh go into that and I I point out that they are the peral amounts are the Same by level all the elementary schools get the same amount of people they different enrollments so that drives the amount up and down Finance the middle schools U at equal for pupal amounts in the elementary amounts CU it's a little more expensive to run a middle school than Elementary School some of the things they have to buy uh and same with the high school that's it's a little higher than the middle schools that amount is also uh what we find what we give to a same as we give to the the high school and then the the final question had to do with the uh state federal grants and so what you'll see beginning on uh exhibit 8 exhibit 8 at the top says Grant other breakout and there you see all of our grants all 46 of them remember in some of the slides we were we were showing you the major ones but then we were showing everything else I think we called all other brants and group them all together so here's everything one through 46 and then what we also try to do on exhibit 8A is tell you a little bit about what each one is for it's just a thumbnail it's not a lot but you see an idea I think the point one of the points we're trying to make is they really are uh for special purposes depending what they are they can be as you'll see as you go down through the list so those were the questions we picked up from the meeting anything further to this or moving along no anybody have any questions um looking at exhibit seven and um I believe it's seven and S eight okay um and so these uh these amounts are for next school year 24 25 they are they're the decisions that the principles made as the how they would spread out there people correct and based on expected numbers right so we looked at our demographers report and um that and so on uh exhibit 7 the third page where we have reach yeah and you have a total of 12 correct it's is that because that's the number so far for this year no uh that's what we thought a year ago at this time would be the enrollment is that reach and Endeavor it is 1,000 I think the projection 1,530 that that's how we put it together right I think in hindsight it was a low estimate should higher from what I know um and CH can I just make a comment okay and so um and I'm coming on but from what I'm hearing um just last year alone and I'm not sure if every everybody went to Endeavor or reach that people sat in close to 30 something expulsions did I get that number right9 30 something expulsions 39 30 and so again I don't know if they all went to reach or Endeavor but to put down the number 12 for our total population for our middle schools and high school I think is a low figure much and would like toose that going up do I need to make a proposal to say I'd like to look at one budget item and cut that I'm just asking for protocol um one budget item I'd like to reduce that and add it I think I might look to Mr janelli to answer that one you looking to adjust this um I'm on exhibit seven the third page basically interested what a net change is this point that's where my mind is going so whatever you're recommending to to John he feels that the numbers are can be adjusted uh then if there's a net change then you can calculate what that net change is we can figure that into the overall total right now I'm looking for Concepts and seeing what the net changes to this budget is because I'd like to again sort of wrap this up and get a handle as to where we're going with these numbers does anybody see that as reasonable maybe that that I I don't know I I really don't have an opinion on that that Happ refer to John on that I just I just want to say that 39 figure wasis for last year uh so far this year doesn't seem to be on that same trajectory just my thoughts on that it could change but last year seemed to be the exception not the not the normal car I'm sorry I'm having a hard time seeing so I apologize have a little bit of a solution for that without taking away from another school and their allocation and having to Rue everything through our CRC budget because we do have a lot of we do provide a lot of supplies we can Rectify that number to adjust that so might not be listen here we can certainly make that Arrangement um with the administrative staff there to take care of the numbers of students who actually attend there to the CRC budget for next year you can make you can make that that's not a large number um but it would be equivalent to the number number without having to make a lot of changes to the other thanks um for the purposes of tonight though I think you know you're going to get a a lump sum appropriation for intensive purposes and how you choose to move it around in your budget is up to you you're not hitting things that are bricks and Border or something like that so so when need to your point that if you want to find an equivalent amount to take away from somewhere else to add to reach Endeavor I think that for the purposes of tonight you can have a lum sum budget number and make those adjustments kind of as we go through the process because you're going to bump up against some time constraint here is all right SE and then can I not member but to Kim's point that we're going to get that lump sum and we're probably not going to be fully funded and this is a conversation that I'm sure we've all been thinking about so we're going to need to have those conversations going forward thank you Kim um because we've had this little chat but of where we're going to make those cuts and what is not going to get so that's also something like after we submit this to the city we're not we're not done like the tough conversations happen after that butex thing positive all right so I'm keep moving through our behind questions you have a something from Gallagher that's our consultant this was U was their monthly overview we U we've heard us tell you we get reports from them each month and uh coincidentally Monday night uh the report for the month ending December came and and that's what I've copyed for you here I'm not going to read through it all uh but U we met with them today um got their view of things as we do each month and they were uh they were optimistic uh in one way that they thought we would end up below the projection uh that they had given us a year ago uh one thing I was encouraged to hear today was they felt that the experience we had last year particularly last spring was abnormal uh we had a number of we had many number more people in the high cost area that were driving things up and uh today the consultant even attributed that uh to at the same time there was a a lack of care uh when people in weren going to the hospital they finally did start going back they were further along but you did not see that happening now and you know it's it's February so that that was encouraging um and you can see by some of the uh comments here um that he he tells different ways that he he sees us being under uh his early his projection a year ago including Dental which is on the second page and that was a line item we U we needed you pointed helpfully pointed out we needed to take another look at it was budgeted too low uh so what I did uh they also do a 12 month U average of What the claims have been actually a 13mon look that they update each month uh was we pushed them a little bit today they still they did not move off of the 5 to 6% estimate they had given us earlier they said they didn't want to look at things uh later down the road but they didn't come back with a higher number they didn't come back with a lower number so I think what we've had so far uh makes sense the so what I did was I went back and looked at the calculation again and uh with with better information and took their 12mth uh accumulation added the increase that their recommending to the claims then began to add in the other things that go into our estimate uh for example Signa custodians are Teamsters their health insurance is through the teamsters that's not part of the Signa analysis that you're seeing here we had a a good upto-date uh look at what the teamster payments were costing us put that in we also have um H HRA and HSA contributions that are made uh as part of our self insurance program at that number again what I did also was I looked at the drivers I think of that drivers and that sheet that I showed you all of the new positions that were coming in I took a fresh look at that we did the earlier estimate we didn't have some of these um drivers uh refreshed uh the employee contributions uh that employees make which is which is significant it's it's over $3 million that come in some other things um I think well the other part of this you know we're we're looking at the general fund and what what gets paid with tax dos and we have as you just saw we have 46 grants well over 100 people that are in Grants so part of the health insurance uh experience is picked up by the grants it's not all for the general fund so that the numbers you see from Signa are not what we need in the general fun went back and look you remember the green sheet that I used um the other night and we had the 12 page summary including the health insurance line what you we didn't talk about it but there was a line item for health insurance there that you would have uh it was I think I mentioned to this is our first real look at last year the health claims uh were under 24 million last year in the general fund all things uh considered 23 milon $688,000 whenever all the dust settled uh that amount is is increase 6.4% for this year this year's budget what we're hearing is the the projection that Gallagher makes they're they're comfortable with that and then that 6.4% increase this year is raised up 55% for next year and that's what you see but when we put all these changes in that I just talked about the number actually came out a little lower now I didn't cut it too close one of the things that last month we talked about with Galler was they were asked well if you're saying our claims are going to go up 5 12% what about the unfilled positions that we have um if those people come on they'll have expenses too and what we then was that a better number would be 6% if you wanted to consider the unfilled position so in the estimate that I've done today I use 6% not the 5.5 to allow for the vacant positions when you put it all together uh you'll see some differences I put it on the scorecard here where I think the uh and yes the dental was too low I'm suggesting that we raise that by $300,000 but I'm also suggesting that we can lower the health insurance amount by about the same amount you see the numbers here now if um you think it it sounds like too much risk uh we don't have to make the drive Nets out $32,000 change I don't but um the big uh the known really is all of the new positions and what's going to happen what are their selections going to be it's kind of hard tode that's that's the health insurance so Teresa last year this time didn't we have a $12 million surplus and then by the next month it was gone the financial report this commit each month uh did not have everything encumbered uh last year there was a good 12 million that was unencumbered uh much of that was our health insurance uh some was Transportation uh this year as you look at it we this Summer that what we knew we put into purchase orders and say aside I like to think we we've done a better job setting aside the things we know were going to happen we were behind last year anybody have any questions uh uh John and I'm not sure if this question should go to you or to Kim can you guys just remind us how many unfilled positions we have please so we have probably a handful left at this point of certified staff remember we're right now filling those with overloads a lot of them but really the tricky number I think is the paror number and that we've got as many as 50 um and so and those remember are generally the people who take the insurance because those are folks that are low Jers but take the insurance so that's really the the mystery number so if we were to fill those you're going to drive up your number back to of of insurers or what they call like belly buttons in the plan and that number is going to look a lot like it looked about a year ago honestly um we've had a dip since then so that's the concern thank you John and that's the thing I'm having trouble trying to quantify is the bump from the 5 fo what 5.6% 5.5 five to to the other half per going up to six and to Kim's point which is really a guess because of a total population you don't know how many are going to take the the the insurance but or what they're going to take family right yeah exactly and so that's the risky part and I think that's a reasonable question that somebody would ask us in preparing the budget is to how did we account you know for something like uh like that and that's why I have a reservation about reducing it to the 300,000 because I'd rather be more conservative and you know at least if you put the 300,000 back you know at least we can say we've covered that particular concept I I don't know how to yes I can figure out maybe how to calculate a percentage of a new population taking an average cost that's coming in and go through that that that uh that calculation but these and to my friend here's comments are big needle movers uh and we mentioned last year or it was mentioned last year that one of the issues we had was health insurance that created the problem that you stated just now the fact that that was an anomaly and you know hopefully that was an anomaly but you never know in health insurance and I think with the amount of new positions we hopefully looking to fill we have to take that into account in the health insurance Richard So within your budget scorecard do do we have an estimate on on the kindergarten age change as far as that expense is concerned please oh we just on health insurance still no he Insurance we're going to put it back but yeah but I just want to make sure that it doesn't go over that too is there's nothing more that has to be added to it that that's what I'm saying are you comfortable putting back is the feeling are we comfortable putting back the 300,000 that he wants to take out or do we want to look to to put it up do we think that's enough of a cushion to take take into account what we're talking about on these unfilled positions I don't think it's I I you know which I could add this when uh a month ago you know I was basing my um this it's such a hard that did simply on the comment that the consultant made but I I can tell you all the years I've done this um I thought my first reaction was it was a little low he said we're you're at 5.5 but if you feel the positions it's six it felt low to me but I'm relying on his comment that confuses things I so are we comfortable then with taking out out the 331 let me put it that way as as as a question to the to the committee members or do you want to leave in the 331 or how do you want to to to to deal with this particular issue I would prefer to leave it in leave in leave in leave in the 331 rather than take it as showing it as a deduction on the budget score card okay I'm I I agree with that it's I have a better Comfort feeling with at least that how about the other members Melle I'm not a city member of the committee sorry I just you hear and and as long as you here I give you respect your comments okay so let's do that okay okay Mr Chell could either the uh kindergarten AG come up that's something I put on the scorecard today could do that next I had two other things in the yeah let's finish your list and then we'll go to to Richards but that's okay all right right so you have uh you have um giving you the details you have a a page in your packet called S three um those are the positions uh to make up the 6.7 million that You' seen on that thought was important for you to see uh what was in there and remember we're um we're we're extending our messaging um I think I made the point the last time we want to let people know that um the lights on budget U should include these people because they're here they've been here for two or three years and but I wanted we hadn't shown you this and then um so John so is that is that number that you that you show is that all it is that inclusive of salaries and health benefits it is okay and then uh the last thing in your packet you have a sheet called the proposed budget comparison hold on par me on your scorecard let's complete that okay so I plus down to health insurance right you've added in uh some technology those are the only changes I've written and the the new item here you brought the detention where I questioned was the the attrition oh I'm sorry yes and that would be $10,000 savings for 10 positions okay and if if I may ask if somebody recalls maybe Kim can address this is to Prior years as I'm going back U the numbers were greater now times have changed and so we have 10 position person since what we had before and we used to have a spread of 20 30,000 what's changed y so a couple of things have changed um first um what's changed is during and immediately coming out of Co we saw a lot of retirements so a lot of people that when we went all remote um Folks at that point who we might have seen retiring a year or two later than they did had retired so we've lost a lot of people during that time so that's the first problem the second problem is that what we're seeing particularly in the shortage areas like in special education for example is that we are retiring very very senior teachers but we can't find their Replacements at the bottom of the scale like we could in some other areas so it would be for example a teacher would retire at $100,000 and we would bring in their replacement at $50,000 for a $50,000 savings now it's entirely more likely that a teacher will retire at 100 and we're going to spend 80 to 90 to get a new in so the Delta has really shrunk so those two things together um um led me to think that it was most conservative to take what normally we would budget at 15 to 16 retirements drop it down to 10 and then reduce the Delta down to 10 $100,000 I I think you'll I think you'll do better than that but it's really ex so G to the days where we have $800,000 I'm not sure we ever had that yes yes Wishful thank you all right thank you yeah I just wanted to bring up the question so that at least uh we had the narrative and it's something somebody may ask all right John thank you the last sheet I had is called a proposed budget comparison it's um it was designed uh really to demonstrate that our operating budget without theer moving in the increas is is not high item to item year to year so um we're going to at the next finance committee meeting we're putting together a comparison of uh next year's budget which we have in front of you with what I'll call the expected this year with the cuts we made some of the reallocations uh we Tred to have it for this afternoon that there there were so many different things going on we didn't come up with a real clear way to that was simple to uh show you that I think we can uh but we need a little more time this was put together just as a comparison budget to budget that's all it a general fund budget to fund budget so in the First Column you'll recognize that that's the uh the ask that's what the city council adopted $150 million and then what you've seen uh a couple times from us uh you know this this spreadsheet where we had showed the different drivers going across the second column was if we took just those line items just those major objects and with the different things we've done different ways to project what it would come out you saw the transportation calculation of last time specially you saw some of those different things going on depending what it was and that when you do that that just next year this year the difference was 6.99% but when you start to look at just the spending lines and that's what I've put the box in the fourth column the differences add to 5.7 million now one of the things in there if you look at the chart you can see the enrollment impact going down 4.2 million remember that was what we're doing this year last year the sr2 was expiring we isolated it we put it on that line and then uh next year though it's up in the salar on because primarily those were high school teachers but the group is is the same whether it was in that line or the other and that whole group is going up 5.8% uh 5.8 million almost and that's an increase of 3.84% you can see now why are we saying 6.99 we don't have that savings built in again so of the points we tried to make early on was that our operating our general fund budget is is not going up a lot uh the the main reason I I find is that the teacher contract is not going up a lot you can generally what your teacher contract is going up that's what your school budgets going up and we have a think a gwi of 1.75% yes there steps on that but that's very very low and that's that's the major thing going on in the budget the other labor contracts are low too and you saw the discussion we just had with health insurance five or six that's not eight or nine and so that's all in there too so I thought it was important to to show that it's it's um the things that are causing us to look for more money are uh the in the general fund are the sr3 expiring and those other initiatives which youly at the high school we talked about that's all this was for this is said I'm confused on something a few days ago I had asked you and you gave me the information on the $4.7 billion as to how You' accounted for that from the the budget of the 154 to the 150 and if I recall just rough numbers initially the administration came away with $1.8 million of adjustments of which there is 900,000 or a million dollar of that 1.8 that was uh transferred to the alliance money uh Alliance grant money and and the rest were I think unfilled positions that that you you took out to the station that you anticipated you weren't going to have any expenses for that well uh the the difference was $3 million well we're getting down yeah getting down ask that's the request in front of the city still to be decided let me finish and so was my understanding that the $3 million you gave us a breakdown saying of the three 2.5 you had moved to other grants some of which if i i m serves me right was it use the Expression or the example of Title One money where you might have had carryover funds that that you for excess you had to use and and so of the 3 million you park 2.5 million in in in some grant money or maybe the full 3 million I'm not 100% sure now I had asked question at that time I think it was last week um was that 3 million coming back in the operating budget or was it sustainable in those grants that you park those expenses in for for the coming year and I thought you said no they were self- sustaining in those in those grants leaving me to believe and understand that the the the grants next year would be large enough to absorb what you put in there from the uh the current year but now based on here it seems like you're putting back into the operational budget the $4.7 million am I reading this correctly I may not have been clear when I was asked the question before um I I recall being um was it sustainable I think was the word I was asked the decisions were made and when I answered in the affirmative the the positions that we move to the alliance Grant are indeed sustainable 900,000 some of the alliance Grant uh will continue for the foreseeable future it's it will increase uh we use the increase that we got this year for those positions and those we expect to sustain uh what we moved into uh to to balance the budget this year and to use a couple grants to do that one of the two grants was the sr3 grant that's expiring the sheet that you saw earlier you'll notice that there are eight taken positions in there now if we didn't do anything we would that money would get returned to Hartford uh in June so by taking some of our salaries out of the budget put them in the grant hardford pays uh that takes care of this year but those positions are in next year's budget and they're one of the drivers that Esser driver we should probably stop calling it that but that's that's where we're going to pay for all the all the people um that we have today and some of the vacants are budgeted next year in different places now the other Grant we looked to was uh the title one carry over so what that means is um if you have a title one grand it's for 12 months but if you don't spend it all in 12 months you can get permission to carry over the the unspent amount for another 12 months there was a few hundred th000 in there that if we didn't do anything we go back to Harford so that's the other place we look to balance the budget so those two are really not sustainable but we don't everybody is in a place for next year in 178 so what I understand that in the operating budget of that $4.7 million all but 900,000 right which says where it is in Alliance is that correct or did did you take it out of Alliance and the whole 4.7 is somehow reallocated back to the Esser as well as the current operating with one exception answer is yes with one exception part of the cuts were reductions in the per pupil spending and we've kept those lower amounts for another year so essentially all of the magic that you did last year you're restoring back into the current Year's operating budget through Esser for increasing the so-called rights on budget correct is that correct correct yes okay thank you I know it's confusing very confusing Teresa um is it possible to give a number of salaried employees full-time part the total number for that million and then the 92 I mean is it the same number going forward you know what is it like 900 employees full-time part-time well um one of the pages you saw earlier was the um replicate a replica of the page that goes into the the mayor's budget remember it added up to it and what was not uh what we also added to it for next year were 104 positions which you see here those are all the general fund positions those are all going to be in the mayor's budget that's what the property tax pay for well I'm just talking you no right so I just want to know what is the total number of employed people representing that 83 million and then Carri forward to the 92 what are those figures what is that figure I want to know we got 1,354 people in the system you know that and then carry forward it's going to be 1,450 people you know I just kind of want to I want a number that because that salary number seems to float all every year and and it's hard to justify without thinking the number of who's employed and I don't care full or part-time everything on the green page from last week uh the column in the middle FTE full-time equivalent you'll see 1,365 N3 that's the number but that includes five special ed positions that are in the driver so as you look down the page there's another 99 that are in that enrollment impact with the five special ed there's your 104 that's in that page well and so the carry forward lights on is that same number from year to year I'm just looking forward and this is general fund grants right from the 1365 if you subtracted five that would be your number general f thank you John excuse I forgot your name John that information is around here on our Green Sheet you gave us last I didn't point it out I probably did you have a question Talking Money inad of position number basic to the chair to the chairperson of the committee finance committee is uh running we're running about 8:30 yeah I just want to take care of Richard he had a question okay that I defer and I think it should be acknowledging push on the 3K or the kindergarten retre correct if I could estimated cost in terms of the uh the kindergarten age change sure um so I spoke to and the Staffing is already in the current budget um as proposed the Staffing is there um the there was one question though about uh the busing specialized busing U and whether or not you had already included that in this in this current ask um that would been 150,000 and then potential lease so um Staffing is in okay Staffing is in so KY didn't want to clarify just about the busing busing uh raning four home to school buses High School U students they certainly could do prek runs after that I think these are specialized for the first they're not then I would add 15,000 to that line buses for buses and the lease is an unknown that's that hasn't occurred yet that a potential so if I could re go ahead no I'm ready to make a proposal you go just to read recap the budget scorecard that John presented the adjustments that I've noted that we're looking to do and I just want to confirm it is on the health insurance line we're going to ignore the $331,000 we are going to add 1.8 1, 860,000 to this budget for the Chromebooks and other Capital items technology technology with a list to be provided that backs this up in addition we're going to add $150,000 for transportation for additional buses for the the the uh special ed uh situation is that correct is everybody prek prek prek special yeah ask CH sure are we also adding in the dental or we leaving the dental no no everything everything it will stay the same except the the D we're going to add in 299,000 so the only thing that's coming off the list would be the health insurance basically and that's a negative number and we're going to add 1,860 and we going to add 1 milon 50 we're subtracting the health insurance no I thought we were leav the health insurance I thought we were in the health insurance we decided he it was 331,000 right we're going to leave it in is that correct it was it was originally John had subtracted it based on scard okay and we're leaving it in correct okay yeah just we're saying the same thing thank you yeah I'd like to make a motion to the board to the to the to the finance Comm committee that we approve a budget to send to the entire Board of m674 isre and allow me to explain so if we look at the budget scorecard take the top item 1789 we add in a 21 M we leave the instructional Improvement alone so that that can that that stays within the budget as far as the operat we keep the salary savings at 100,000 as far as Retirement goes we put back the 330 Health we put in the 300 Dental we put in 150 for for kindergarten and we put in 1.86 million for capital expenditure bottom line 181 674 579 do I have a second yes I did but may I ask a question I'm not on the committee so may I ask a question um he's he's making a motion sure do we have to second motion you made the motion I second yeah oh you did second discussion so discussion okay ahead okay I just wanted to confirm that that number includes the 200,000 that 58% reduction in the magnet school that we were looking to add last week is that in here yeah just want to make sure I heard Mr say we're not going to offset that impr okay Mr H could you just read your number again your final number so if you start within the budget scorecard we start at the 1789 M we leave the but Magnet School in to 11 we do not make any adjustments in the industrial and uh in instructional Improvement so we don't take away 211 we do take away 100K for retirement we leave the health insurance as is conservative so we put that 331 back in we put the 299 Dental in we put $150,000 as far as the uh the kindergarten or special ed transportation and we put in an additional 1.86 million under capital capital equipment so new proposed budget would be 181 674 579 that's my calculator want to ask you a question sure um you said we put the health insurance back in um it it hadn't come out I'm only using the far right column that was a proposal um but we decided not to do that right so I think what we're doing are we not adding in the dental amount yeah he said yeah I am adding that actually doesn't me to 32 it actually NS to an increase of no I think [Music] think 2993 yeah so all right yeah let's let's do this be close are we adding the 32546 from the dental back in because that's on the right hand column as well let's just read down the number so it adds up we don't have so 178 CH I have we start with 17893 145 M we add 2,434 okay we we take away $100,000 add 299 416 for dental we add 150,000 for 3K buses and we add 1,860 for technology equip so that was the confusing part was the health insurance and that if you add that up I didn't add it that comes to Richard's number of [Music] 181 add 14 actually with a little less I have 18143 so it's that it's that 331 it's that 331 which is tied into the top number of 178 so did you take $100,000 yeah he did okay so what's number 181 443 [Music] 995 I think we should do it again okay let's go guys M 're they're double checking yeah [Music] yeah3 again 181 343 9 okay so let's do the motion go ahead so I'd like to make a motion to the finance committee that we bring forth the entire uh Board of Education uh members a proposed budget of 181 m3434 anybody want to second that second second by Kate um all there any objections or any discussions all in favor I I okay that does it so I make a motion to ad second Richard one need second I thank you very much thank you for your patience you

it's about 603 La secretary 603 thank you for coming out we have another meeting back to back tonight so we want to take care of our sites and facility committee and move on to the next agenda item first the uh SE and facility committee we will select a chairperson for the S and Facilities committee is there nomination for a chair person I make a nomination to be the chair second nomination made by a second it by Michelle any questions and concerns seeing n all in favor congratulations Lise thank you now I turn the meeting over to you thank you madam chair um thank you for um for this honor in sharing this sites and Facilities uh committee one of my favorites um first off I just want to go through a little bit of housekeeping um I know we have some new people on the committee um Michelle and I are the veterans that you have a secretary because I'm not on the committee no oh we somebody take take minutes okay okay that would be great thank you um uh a couple of things uh if we could just kind of introduce who is going to be our Le Aon for this will be Dr cing who else will be in on our sites and Facilities meetings on a regular basis if you could just let the committee the new members know primarily rich jber is our director facilities and then occasionally Brian depending on the subject okay perfect thank you um oh and can you get what their positions are oh yeah Rich jobber director of facilities and R Hardy D for the city UC okay employees pleas report that okay um so I worked with uh Mike on putting together an agenda this evening moving forward I know that many of us we hear from our constituents and teachers and parents about different issues that are relevant in our schools so best way to handle so we're not flooding him with everything is bring them all through me we'll put them together and I will give them over to my and we can kind of filter through because we might all have the same thing that we want to talk about at one of our meetings and he will uh formulate it on the agenda for us so um that's how we'll kind of funnel the information through him so we're not all bombarding him with that um with that I'm going to move I'm going to turn the meeting over to Dr celing so he can take us through an overview of where the committee's been where we're going what's been done and what we have in the future PL thanks thank thank you congratulations thank you all right so there's uh four more items on the agenda tonight and uh since this the the first meeting of this group I thought we would start with sort of a housekeeping item but um more of just a review of kind of the lay of the land um as as everyone uh likely knows we share our buildings with the city um the the city has a responsibility for maintaining certain aspects of those buildings and the school district has responsibility for maintaining other aspects of those buildings um so there's a sharing agreement that's been in place since I think Jimmy Carter was president and um I thought I would go through some of the points of that agreement um just so that we can get a sense of kind of where certain things fall so on the school side so these are the things that rich and Brian and their team are are sort of addressing every day so we would handle things like athletic equipment fencing Furniture desks um cleaning the building window treatment so lines curtains anything like that um custodial instructional equipment so these would be white boards uh meean boards things like that um communication equipment so telephones things like that um clocks PA systems those would all be ours and then consumable items that work into this so bulbs batteries lamps uh bathroom supplies um also dispensers of any type so toilet paper dispenser soap or or hand sanitizer dispenser also signage interior and exterior signage um and then we also handle things like um door hardware closure devices box keys and then a number of other maintenance items like changing filters air filters water filters things like this so that's primarily where where um Brian and Rich spend their time and then of course there's all sorts of things that just come up great you know pest control and things that need to be triaged sort of in real time repairs if we do damage in the building if you know he breaks a window or something like that that that's on us to repair so that's on the school side and then on the city Side so they're more responsible for like kind of the bigger structural systems that that keep the buildings going so uh on their side it's more things like the building envelope the roof membrane the structural Integrity walls floors um heating and AC systems uh Plumbing electrical fire protection water sewer pumps um elevators and then ground and so mowing lawn and things like that so you can see that there is a a real sort of division the sort of major systems are going to be handled largely through the city public works department and the sort of more interior parts of the building and and things that are just you know kind of not you're not going to need to Jackhammer or rip open walls right that's probably a good way to think about if you need to do that kind of stuff that's going to be City if it's stuff you can handle with a drill or some you know light electrical work that um you know you know that would be something that we so any questions on that before we on a quick question so if there's a water break and moris Street School who needs to turn that off so that yeah so all of our head custodians are are trained to you know know where certain equipment is where the boilers are where the emergency shut off for the boiler emergency shut off for water uh so that would be our our first uh line of defense would be to turn the water off and then we would contact the city right away and what's the turnaround time from the city to react to that I guess it depends if it's during work hours it could be 10 minutes to 20 minutes if it's on the weekends it could be a little bit longer an emergency stuff they're pretty they're pretty quick on emergency yeah we're during any braks we we've been the people responsible for for cleaning the flood and minimizing the flood damage and and one of the first things I do is evaluate how bad it is and is it something that my crew can do or do I need to call a disaster Restoration company the company we VI is J Maguire they've been pretty responsive they get here within a half hour most times what about the hbac systems and filter takes care of that the systems themselves so the duct work all that is the city but filters and things like that so the city actually provides the air filters for us uh my guys put the air filters in so there's no cost to usest relative to the material cost just a labor Mike real quick can you just go over what's the process once one of the schools has an issue or repair that needs to get done yeah what's the process from that point to getting it completed just so some of our committee MERS start eye level can kind of get into the granular so uh whoever identifies it will notify the head custodian the head custodian will submit a work order um up until last year that was the paper process we've converted it to a digital system that be it through Google Docs there's still some improvements to be made on this system um we are are working towards getting an industry standard system in place but they're it's a big undertaking to do and then you have to train everybody on how to use that system so that work order would get submitted through the head custodian and it would land in Rich's office typically with the secretary and then that secretary would look at it and triage and basically say okay this is a board of bed issue that would go to Rich or this is a city issue which would go to the public works not let Rich take from there sure and depending on the urgency of the work order uh we tell our guys you know if if there's no heat or if there's a pipe break call me call Brian and and we'll call the city right away and then we'll put the work order in but anything that's very urgent we we contact them by phone right away whether it's 11:00 on a Friday night or weekend whatever time it isita did you have a question I I do okay are you done with the steps and so that's where yeah so does anybody um what is the communication so the work order has gone in um given to the head custodian they digitally send it in through Google it goes to you your office Y what is okay so so the process is communication response to the work order sure there's actually it's Unique I'll say because because you know we we have shared responsibilities between public buildings and and the Board of Ed but we have a different work order system than public buildings does so one of my two secretaries they they'll get the work order and they'll actually submit it on this if it's a city work order they'll submit it on the city work order system and they'll document it on our work order system the work order number and then uh Ty it's Terry she'll review that on a regular basis to look at the you know she'll get an email update when it's change changes so when it's been approved or denied or completed she gets an email from the city and she'll update that in our work order system okay so um having heard that I'd just like to offer a suggestion that work orders go in and then the communication kind of stops as far as I'm not saying you contacted the city or we contact but could there be some way that just a we've received your concern we've put in the work order we will get back to you as soon as we hear from you know yeah is that a possib is that does a system set up that we can um if it's a Google if it's a Google doc that we're using or the Google system we know where the work order came from which building yeah and probably from whom right usually the administrator just some yeah so yes is is the answer to your question and U they do their best trying to do that in real time and usually it's on the phone with custodian or the principal while they're running back and forth depending on the nature of it the problem with the Google system is it's all manual so somebody has to actually you know pick up the phone and call pull that work order or send an email and where we're trying to get to with a more industry standard system is that would be an automated thing and then the person who submitted it would be able to go right into the system and see okay it was submitted at 9:25 a.m.

hello good evening y'all got quiet so we can start and I'm just kid um we were having some audio issues and just getting things settled so we we'll get going now uh I'd like to call the meeting to order uh welcome to the Wednesday February 7th 2024 uh J unified special meeting Workshop um we will start with the flag salute so please stand for the pledge salute pledge I pledge alance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all uh next on the agenda we have student reports I'm going to allow superintendent Staley to speak on it but before that I can already tell we're in for a treat because this group of kiddos know how to project their voices and that was very impressive okay go ahead well we indeed are in for a treat uh typically we do not have student performances at board workshops but we made an exception because this crew has a play that is starting in just two days right so we said we're going to give you a chance to use your own multi-purpose room that we take over several Wednesdays a month and practice right in front of our board so Shanise do you want to tell us what we're in for okay thank you so much for having us is it on all right um this is our wonderful cast of Mary Poppins Jr and and the musical has been directed and produced by Darren Clark Hannah Cooper Morgan Phil Morgan Trish Morgan and Crystal Proctor and they've put in Timeless hours we have a lot of parent support and a lot of people putting in time and energy just out of the kindness of their hearts and because they love music and they love the Performing Arts so to bless our students they're going to be singing us one song so they've been rehearsing since November almost daily and I want to give you a copy of our poster here if you'd like to buy tickets we have one show February 9th this Friday at 6:30 then February 10th we have our matina at 1 and then a show at 6 those are all at PV so I'll hand this off to you and then you're up I know what to [Music] say [Music] [Applause] [Music] he you I wasn't born a minute housea meten oh yes you because when you take a walk with you go Dre [Music] Wonder [Music] Sun hey [Music] hey [Music] what was that [Music] [Applause] [Music] Happ [Music] feel heart [Music] [Applause] w [Applause] we hope you enjoyed that and if you are not available Friday Saturday um at all but you would like to see a little snippet of it they are performing for our students tomorrow at 1:00 here so you could sneak in the back and check that out tomorrow if you want to see more um do you have any questions for our producers and directors or our students I mean I kind of want to just swipe the agenda and let them just do do the whole thing do the whole thing right I just going to add in there you guys were so incredibly Brave I didn't see a nervous person out there I know I could not do it so thank you so much for putting all your practice time in and coming here and giving us just a little glimpse of it we really appreciate it and I think we might have a favor to ask of you so yeah um along that line I have a a comment in um and a question of you guys first of all I want to say that you you guys essentially you know your kids you're performers but you are kids and this is what really impresses me you guys project so well do you know raise your hand if you know what it means to project good most of you that's good because man A lot of times when kids get on stage you know they talk so soft not you guys you guys are loud I can hear every word that you're saying and you're doing such an awesome job you guys really have a good sense of what it means to be on stage so well done you um and then I have a request from you guys we happen to have a situation up here that you guys might be able to help us with okay and that is that we have a very special birthday here tonight um Miss Rebecca okay Miss Rebecca one of our board members it's her birthday this very day today can you believe that yeah she's 37 years old today and so I thought you guys might be able to help uh me sing Happy Birthday to miss Rebecca can you do that for Miss Rebecca all right here we go you ready happy birth to you happy birthday to you happy birthday Miss Rebecca happy birthday to you very good thank you best part of my day right there thank you thank you thank you kids that was wonderful what a treat thank you so much we do want to thank our families for being here and your support through all this but we do understand if you you don't want to stay for the whole meeting and you want to take your kids home but you're welcome to stay too so we'll give you a little bit of time to make that decision to we did have a speaker signed up under uh student reports yes I was just saying that I'm having trouble logging into my comp my my email that's okay um yes I think we're ready to also was giving space for the the shuffle uh right so there is a speaker signed up for student reports um it's not necessarily I think related to to the performance and so um the thought was maybe we see if it would be acceptable to the speaker to speak on um item 5.4.3 uh because we don't have an items from the floor um on Workshop nights um and 5.4.3 is the draft letter to State leaders regarding student discipline and I think that the speaker wanted to speak on um uh student Behavior concern uh so I don't know if there's we just want to move forward with that or still give the opportunity for the speaker to speak now knowing that it's about that item that's later tonight maybe the person doesn't want to be here the whole evening that's kind of what I was think I think if they sign to speak there I think we just let them do it yeah yes the that I sign this is for are you Maria yes this is mar I yeah sure yep it sometimes is confusing about how and where and when it's it's very understandable it happens hello everybody thank you so much for having me over uh as you guys mention my name is Maria trenda and first of all I want to thank you guys for having me here for being able to share uh our voices our concerns and uh in behalf of our kiddos um I came for a very specific reason well couple of reasons um due to the sad situation that happened exactly a week ago with the stabing downtown I wanted to address uh to you guys uh as a parent not just as administrator running a as a local preschool um I wanted just to come to you guys and ask pick your brains and see what are we doing about this uh for the safety safety measurements of our our students um I put myself in your shoes as administrator this is a really difficult situation because we're not able to really protect everybody but at the same time um as a parent I'm coming to you uh to see can we talk about some preventive measurements I know that the incident didn't happen on site on campus but it happened during lunchtime and that's one con big concern that I have uh so I just wanted to come and see as a parent are we doing working on some measurements I know that is still under investigation the situation but I am more preventive approach so I wanted to come and say um please help let's let's serve through some collaborations um my daughter her daughter um is very very concerned about uh school policy and protection of the sibl of peers there was a a threat done at the school the next day that the stabbing happened and if feels like everything was put under the rug and I was informed of the situation because again the rumor went around so um anyways I just want to express I want to share my concerns again not just as administrator but also as a parent of a a young woman yes where are you an administrator i r Mita Maya preschool and children's performing arts program uh we've been in business for 15 years and I have 80 students enroll and I also am part of um subcontractor of Cho UniFi School District I run the M uh rosale by fcor of rosale we actually have come and performed for you guys quite a few times my apologies for not remembering you no that's fine um thank you for your concerns I am as a parent I absolutely share them so yeah thank you yes thank you so much thank you all righty with uh item number two down we will move on to number three which is our consent calendar uh is there an item that from consent that anybody would like to pull for further discussion all righty seeing none is there a motion I move the consent calendar I'll second that motion okay we have a motion by member Lando and sorry member tennis and a second by member Robinson um this is our first vote for the night so we'll do a Voice vote um we'll start with Mr tennis tennis I Conan I Doby I Robinson I Lando I all righty it passes um unanimous um I just caught something are you did did you catch something that I didn't catch just now uh because I can't pull it up on my computer right now um was the meetings for the last the the minutes for the last meeting on there it's not in there okay just making sure because that would have been something that we would have had a PLL I I don't know why I logged into my everybody gets to hear my problem right now I logged into my Chromebook but now my same login password is not working for my email and they're supposed to be the same password I just wanted to see the the the details um I'll keep trying um okay so as long as the minutes we're not on the consent we can move on I'm sorry okay um we're fine um thank you Rebecca moving on to item three sorry four is our B board Workshop topic this is informational nutrition services and local food sourcing and I will turn it over to Vince I'm not sneaking up on anybody good evening thank you for letting me have the opportunity tonight to talk a little bit about our program um as you have in front of you the the program worksheet um if you go to the oh I don't have the ability to turn it right okay let's see there we go um I have some notes on here so I that I've been making throughout the day so um what we what do we offer our program offers pretty much everything that's out there for our students um in some form or capacity uh we offer National School breakfast program the lunch program obviously we offer after school snack and supper program um we also offer the subn feeding program um our program there's many many different opportunities for us in how we present our food how we claim our food and every program works in a different way which kind of makes it difficult because you can get our managers have to know each and every program and all of their rules rules and regulations um so offer versus serve we offer food to our students we don't just tell them this is what you have for the day so those are the two options that you have through all of the programs that we have um meal times again all the programs are different so you have one program that says you have to have an hour in between breakfast and lunch another one says you have to have two hours um so you have to stay on top of which programs which schools they operate under different programs and after school programs are the same way um so those are just some of the things and how we we are all the programs are intertwined and and how we make that happen for our students every single day um one of the things that's going to change for next year is uh we will become C which is community eligibility provision which will make all of our schools free which they are currently but they'll fall into a different they've lowered the the threshold for schools to be able to qualify for C and so we'll qualify through there and all of our students will be paid or will be free for all of our meals again um and the nice thing about that is is then those programs should merge together and we should have a lot more commonalities and the rules and the regulations that we're up against um be easier for all all of our managers at the school sites and and all of our employees at the school sites to make sure they got what they need to serve all right go to the next one so long time ago I was a chef and country clubs and hotels and you realize people don't have to come and eat your food they have an opportunity to go anywhere they want they don't have to come to the hotel when they're there they don't have to come to the country club and eat after they play golf or play tennis or do whatever they're going to do and when I moved over to school Food Service one thing that really stood out to me was is our students don't have the opportunity to make a decision as where they go every single day um the high schoolers sure they get to go off campus and do that but our elementary our elementary school kids in middle school kids don't have that opportunity um and so it was kind of 20 years ago it kind of was I sat there and went wow kids go to school they're told what to do get on the bus get in class sit down do your homework run to your next class do this do this and when lunchtime comes it's supposed to be kind of a free time for them to do they come to the line and there's one or two options there's not a lot of choices so the one time they get the chance to make a decision in their day I really want to have something to eat but you don't really have what I want to eat so that kind of got me thinking on how do I want to approach the program as I became a director in in school food service and coming from the restaurants you don't change what you do every single day you're not a Italian food one day and American food the next day Mexican food the next day is impossible to do and so we do all of those things and we do them very well but we do them for a long period of time and we offer them every single day rather than changing our menu every every single day and not getting good at what we do and so as we go through one of the things that I also was really profound when I first got into my first school food service service job was I stand there and they every single person knew exact knew every single kid's name and half the time they knew exactly what they wanted to eat and I just was blown away by that and it hasn't I mean every school that I've ever been in and every single kitchen they all do the same thing and what what it comes to be is is they go to that person that they feel comfortable with the one that smiles the one that gives them high five the one that recognizes that they're having a bad day and asks a question or does whatever and it's pretty fun to watch like and when you work side by side with them if I have to work as a cafeteria assistant and and run a POS and and I'm standing next to them it's really fun just to watch the smiles come up you know I'm a different person they just come up and get the food for me but they go to that person and it's just a different interaction and it happens every single day because they go to that line every day and I think that's a really cool thing that our program provides and what I what I've always what I've always professed for them is welcome them every single day you know their name whatever their name is um ask them what they'd like to have thank them and ask them to come back again the next day um it's pretty simple and we have about 15 seconds to have that interaction every single day with them but it's it's a it's a pretty amazing interaction a lot of the times with with the kids and kids that are having an issue or or whatnot so um we do our part um both breakfast and lunch I think once the one of the one of the the the the funny things that that I always talk about is uh 45% of our breakfast come from before school and 55 come from Second Chance breakfast and I always thought that was going to mess up our numbers because they eat at 10:30 and then they're going to come back in and they're going to eat again at 11:30 or 12:00 and they're not going to be hungry but breakfast went through the roof and so did lunch and it just didn't make any sense to me but I still can't figure it out but I always think it's interesting um lunch looks the same opportunities we have lots of options for our students to have every single day um again welcome them um ask them to come back it's important smile um it's your interaction that you have with somebody for the day so one of the cool things is to watch the numbers grow and I just went back to 20156 um and how many breakfasts we served at that point in time and how many we're going to serve through this year we we're going to be close to serving 700,000 breakfasts this year current through today because that number right up there is not right through today we are at 397,000 breakfasts and this year we lost two schools which had an impact of what was the number did we have 750 meals a day yeah yeah 750 meals a day and we've made those meals up with just more meals increasing our our meals um so if you go on to the next one lunch same thing um we're going to be close to 1.2 million uh lunches this year we're at 636,000 as of today Vince yes you just said you lost two schools what Charter school so it got to so for many many years Chico country day it was so much better for them to be part of our program than it was for them to go out because the reimbursement rates were so low but now the reimbursement rates actually cover the cost of the food and it was beneficial for them to go and do their program on their own and then the other one was uh uh blue Oak and they're in the same boat they serve a lot of kids and they can they're going to run their program and make money in their program now so do the other charter schools that are on Chico campuses take advantage of our restriction services so Inspire and sure shw yes and they're included in in those numbers all right summer meals it always kind of blows me away we're from the day we get out of school till a week before we go back to school we're open at whatever campuses we can be open every summer is a weird thing because every single year the demographic or the area changes and you qualify different schools based on that so we don't really have control over which schools but once once C happens then we'll be we'll we'll be able to qualify schools the ones that we want to not based on the on the area eligibility um so hopefully those meals will go up at that point we'll be able to Target certain areas and have more of the city covered uh after school snack program at 11 at 11 um serve 750 800 of those every day um one of the things that we started last year and June is um the 530 food rescue Coalition they're the ones who come and get leftover food from us and they're not right now they can take anything that has not been put out on the line for students to come and get stuff that we have extra Bakery items um items that we may not serve any longer we can they will come and take those items from us um but they're working on a program to be able to take some of those meals that we have at the end of the day um and get those to people who can use them and so we've been working with them um since June and we have a meeting with them once a month and go over what we have and how we can get it to them and whatnot um next page we have some of the local local uh uh Farms that we've used for I'm showing through 21 but like Papa Citrus we've used we've been in business or been in Partnership was since 17 Tri Tri Mandarin since 13 crystal creamy since 13 Central Milling since 16 Rob Ross since 11 Ramirez Farm since 14 and plot since 14 we've been doing business off and on with them um for that amount of years but this is our this is what we've boughten from them um in the last few few years um you'll see that the central Milling um last year and also Rob Ross on the flower has gone down and also in 22 um we just aren't making as many items it's hard to get folks in the bakery working um and we just don't have the staff to do it so we're working on as we'll get to the next page we're working on a plan to put our energies in another place and and be able to increase meals in another way what's sorry what's the definition of local farms that you're using here so the state the state of California they say when we go out to go bid California the whole state of California when we did ours back in 13 when we decided it's 200 miles from Chico And so so we go that's what we're considering in that in that when it was important back and I think it was 13 that was what what we all agreed on a 200 mile radius we we do though consider as you look on that next page we require our grocery biders to have local being the state of California which the CDE recognizes as local um so they are required to go when we ask for apples and we ask for those they're required to get them local first per the per the the bid contract do you have a list somewhere of like what what foods that we have that aren't local locally locally sourced there's a lot of produce which is great like flour and dairy like what time type of item give me an item and I can give you an example like like meat um no we do not cheese oh cheese is kind of dairy yeah yeah so we do get that through Crystal cream um meat we have not worked with any local farmers with as far as meat goes um eggs no cuz we don't use raw eggs in that in that capacity we get them raw eggs already precracked and ready to use because we use gallons and gallons and gallons of them and that's not local no okay no not at all that wouldn't be local at all who knows where all the eggs come from probably multiple different places all in one and so that goes that goes back to if we were able to find a a egg farmer that was able to put them into containers that were useful for us because it's so cost not cost effective to sit and crack hundreds and hundreds and hundreds of eggs we would absolutely go and Source them locally um I just don't know that they offer those I don't even know who they are but to do some research on it yeah meat's the first thing that comes to mind just curious no I have I've I've had one person contact me last year and we went went back and forth and back and forth and it just kind of fizzled out to be honest with you um for all the produce that's listed are there is it always locally sourced um like on the next well you're I can go to the next page but like for example broccoli or Romain lettuce it's listed as you know your locally sources in California but is it always coming from that or is it like a portion of it but if we don't have enough then it comes and so when we went and I got these these numbers I just contacted my Pro and said I need you to go in and itemize it out where it came from and got the got the amounts back from them thank you any other questions on that all right does that one say Walkin yeah it's yellow up there um so we all know that you guys approved the walk-in it's uh uh we're getting ready to get started on that um it's going to be really really helpful to have everything in one location right now drivers take things back and forth the Corp yard's not paved you got rolling carts going back and forth through potholes and forklifts going through potholes and it's going to be nice to have everything in one place and delivery to one one one location um you don't have to touch things multiple times um some of the cool things that I think are going to happen on it we're going to offset this offset the usage with the solar over the top of our um uh loading area off the back side of it um the new equipment that will go in obviously be less energy from trying to lower that footprint the upgrades to the bakery um and bringing all this over there along with the new equipment is our ultimate goal is to get back to more scratch cooking um back in before the fire we did an awful lot of scratch cooking and we were pretty well known for it throughout the state lots of people contacted us all the time for information on how we were doing it how we process the food what did we do with it how did we get it to our sites all those kinds of things um and then when the fire happened it it took a toll on us and we're at where we are where we are at today um but the goal has always been to get back to that point and I think starting with that with the walk in freezer um and getting all that product over to that area is going to help us out tremendously in in in that goal getting to that point um one of the things that we also are working on is working on some job descriptions that reflect the needs of our kitchens better um the job description has been around for 30 years and things have changed obviously in 30 years so um we're working on different different job titles not different information in them but just getting better job titles that people understand what they're doing when they apply for them and hopefully also create some jobs that will be very specific jobs very for a chef for line cooks for those type of positions um also working on with Pedro um we've been working with a uh Pleasant Valley High School culinary arts program to incorporate our programs together uh to get the culinary arts kids to work on some projects some costing of things because they do lots of costing um of recipes and give them uh the USDA guidelin so they can go read through the guidelines and see boom boom they can go take the items they can take a USDA commodity item and then go and process it into something and then come back for come back to the table with some uh items to sample and then go from that go from that process and and give them the opportunity to to help us make some things for the high schools more more so for the high schools at that point like a specialty item that would be on Mondays and then a specialty item that would be on Tuesdays and then Wednesdays and Thursdays and have them be a part of that I might be getting ahead or just too far in the future if it hasn't been I know that there's things that are in the works but is there potential or opportunity or plans to maybe um have the chico High farm and a program co- collaborate with the PV culinary arts program so that and and they they can actually be growing food to feed into kind of a a mingling of the high schools I know that that's not always popular but you know is that is that something that's been brought up as an idea or possible or is it not okay to grow your own food to serve in the schools which I we've done that no we absolutely back in like 145 we grew zucchini yellow squash cantaloupe watermelon um Tomatoes we grew all kinds of stuff and and for for our sites and then they we had a some kind of a fungus on the ground and it took a couple years to get rid of it and now we're back now they're back to the point of of starting to put stuff back in the ground um so yeah I'm I'm in with with Ronnie who helps do that program over there so when they talk about those things I'm usually part of that and I'm just going to jump in there and add now PB also has an FFA program and so that is starting to grow and I would not at all be surprised to see them also using the property to grow food yeah so we we did it and the kids the kids were out and they picked they picked all the product for us and delivered out to the to the Corp yard to our refrigerators and um back when we did it was a lot of fun yeah get it all going and planted in the summer um yeah so uh on that working with some local farmers um we signed up with a spork food Hub they are California specific um they buy in quantity they can get certain items that we use and quantities that we can we can use so we're we're working with them to get delivery schedules uh started so we can get product coming in um and one of the more exciting things that we've got going is um reached out to kche Creek Farms and they've expanded by 40 acres in the last couple of months and they are um their downtime is our busy time for and so they have lots of acreage to be able to grow things that we want specific things that we want and so we're in process with working with Sean on you know what would we like to grow and how much would we use and we're getting him usage numbers like like you see here but on more specific items that that we don't buy as much of and he grows lots of different colors of things which will be fantastic for us to take into the schools and show to the kids um and then they're also uh willing to come in and and do little talks and stuff to the kids as well about the different colors of what they grow and what where it came from um so we're in the process of that right now the the exciting thing with that is is that we're going to start buying our Lett uses for them from them um they're actually in the process process of formulating spring mix has lots of different things in it ruget it's kind of bitter kids don't really like it so we're starting with just some colorful Red Oak and those things that kids will eat and getting our own blend of a spring mix for a lack of a better way of saying it um that we will then turn around and replace uh the current lettu uses that we're using right now so then all of our local all of our lettuce will be local for the remainder of the year um all right um on that note yes uh is so does the menu yet or is it the goal to have the menu really reflect like current local growing season so I know obviously like certain things are available at certain times of the year and if you want to serve a particular item all year long sometimes you're going to have to Source it from very far away because it's not the growing season correct so we we all of our produce stays during the growing seasons and and is when it's in season and we we for we get it in and we use lots and lots of it and then it goes out and then we're on to the next crop and so that's what's going to be so exciting about working with Sean is this one's going to be ready then this one's going to be ready then this one's going to be ready and we'll just use it and and have it set up so it's ready when we need it as we've used used our our existing products I'm sorry Vince Who's Sean Sean's the owner over at commanche Creek Farm sorry all right and they're located um off Dayton Road maybe um where where are they located at so yep Dayton Road is that going and then turn left like right past the Smuckers yeah and they go down so long about a mile down on the right hand side okay one that's on Midway Midway I'm sorry so it's off of Midway next one pass going to Durham on Midway off Midway yeah they got uh can't remember how many acres but a lot quite a few Acres now okay yeah the the other thing he's working on is uh they're going to do um uh field trips and so he's working on building a Cita type thing to be able to do field trips where kids can come in and cut the stuff up and eat it and Sample sample the stuff out of the farm so yeah where does our rice come from Matt tennis ohed on the the menu no it it actually comes we it's a us it's a commodity item we get it through commodity okay yeah can you explain better what that means for those of us who might not know yes so the USDA has commodity products so pork chicken canned beans canned fruit uh fresh fruit program they have as well um and we get a percentage of all the free meals that we serve as free money for lack of a better way of saying it we get about $350,000 every single year to spend we can spend it we spend it in the dod fresh fruit fresh fruit program and then we direct it to different purveyors that we have and and get food from them and one of those items is brown rice and so where does it come from who knows okay I'll email you I'll find out I'll go look on I'll go look on the bag and I'll tell you but I really have no idea think about like the the kind of like locally known for in terms of in terms of Agriculture and of all those things i' we've never had one approach us before about offering it to us um and I've never reached out to anybody Lumberg no never Lumberg has great snacks too well I know are they compant well shout out to those I know some people over there uh In fairness to a lot of local Growers they produce uh an item that that would not be suitable in the form that it comes off the field right it has to go somewhere else first like a mill you know before it could be right delivered up to the school so go talk to them you get off my back talk to them you know the Mills maybe maybe you could do something about it it's possible you know those people better than I do no it's it's good information I was really just curious because that's one of our you know big big items in this County and um obviously sew our nuts but I don't think that that's something we necessarily sell in schools because or serve in schools because of allergies and things like that yeah correct yeah um so next one a return to getting back to scratch Co um it's what every person in my Department's wanted to do since we stopped doing as much as we've done um for whatever reason they're not the ones at the school site that are actually doing a lot of the scratch cooking but they get better results our numbers started to grow at that time when we were doing it started to really uh take off so as I've been looking and trying to figure out the best way to get back to that is to do kind of a Central Kitchen Bakery combination and get away from baking as many items as we're baking in the in the mornings and get to more production for lunch entree items and cooking of meat and working with local folks to to to get meat so we can actually take different cuts of meat and bring them in and then cook them properly um and get them broken down right and doesn't the Chico State Farm have a meat program yeahh they do and so as we talked about getting back to that some of the needs I mean the biggest needs in in and in that is getting these positions kind of clarified and and so we're hiring for the right hiring the right folks for the right jobs and so in what I see and and and what the folks in my office see is the best for us would be um to get a production Chef somebody that's in there that has banquet experience that can can come in and and break down some of these pieces of meat cook things properly get them the way that we want them how we used to have them for the kids um would have to have four extra cooks and a couple folks to to package and and keep things clean along with the other folks but that would be a an ongoing cost of about $300,000 um wow were you going to say something oh I want to say something if no one else does um really really what 300 ,000 because you have to have the person who's kind of masterminding um making things that can be sort of served out in bulk right you're talking about like preparing it on a large kind of banquet scale so I'm talking about taking large quantities of meat 2,000 pounds of meat cooking them down overnight and then breaking them down and then sending them out to the school site so that they turn around in how many meals sorry how many meals what how many meals a day on average do we do 11,000 meals, so we we'd be talking about like just a brainstorm with you a little bit here Vince let's imagine an entree like a good school entree like you know the kind of thing that maybe I would have had when I was in school that I like this kind of stuff but like you know you somebody's going to have a bad experience somewhere and they're going to post a picture on social media you know I mean you know there's no way to predict how all this would would turn out but I still think it's a great idea Okay and like like so like a like a hambur helper sort of like a macaroni thing with a meat sauce or something right would that be like the kind of thing maybe they would make absolutely so we would get we would get so we would get raw beef ground beef we would cook it down and then what we would do with it like we did in the past is we would just put neutral season SE seasonings in it break it down into what would go to a recipe so say you're going to make yeah ground beef tacos there you go it's 5 pounds it makes x amount 5 pounds makes x amount in another recipe they get it they have a recipe at the school site add taco seasoning Miss amount of taco seasoning to it because you're making tacos this one would be add your sauce your cheese you're putting it on as a whatever it's kind of like blue apron or hellofresh except it's on a large you know large instead going to a person's house it's going to an entire school full of kids I think this is a really great idea and so you're saying that like $300,000 would be the price tag on being able to do that for many employes right for those for those employees right there yeah yeah ongoing yeah ongoing benefits everything so I want to say that I think that is a great idea and and for what it's worth coming to me I think that that's totally worth it because Society has gotten so weird okay I mean with the you know the Uncrustables PBJ sandwiches that we've discussed you know I mean the bags of you know snack chips that have uh you know palm oil in them that are you know uh taking away wildlife habitat on the other side of the world and I mean just for all these reasons absolutely you know I think that as a a very very wonderful F goal and I would totally support it well good I appreciate that um currently right now we're probably scratch or speed scratch cooking the speed scratch would be the sending the product out to the school site and they're not actually cooking it from raw but they're adding product to it and then making it that's called speed scratch cooking um we're at about 35% in two before the fire we were at about 65% on breakfast and lunch um and that would get us back to 55 to 65% there's certain things you just you can't do we can't fry food at school so you can't do orange chicken buy it from the orange chicken people and the funding for for this Jaclyn Krueger uh the funding for that would come from the same pot of money that we're that we taking to to to uh hire teachers and stuff like that yes or no no actually the nutrition services has a completely separate fund I'll tell you all about it in just a second we get federal and state funding for the meals okay I wanted to break this down because it's when you break the number numbers down it's incredible $350,000 is not that much money when you break it down especially um for 180 school days that's $1,944 per school day not that much money that's uh divided by those seven positions $277 per person per day really not that much money that you're you're you're scoping out here 11,000 meals a day that is um 39 meals per dollar good bud accurate math that she just did this person this person I mean 300,000 on the surface sounds like a lot but when you look it up you're talking about seven staff members um and even if you round up to about 350 events and I talked about this um because a production Chef would be um on the higher end of a salary schedule to be able to manage all of these meals every day um but in the grand scheme of things I will say Vince does an amazing job with keeping food costs and labor cost down um to be able to stay within the reimbursement that we get from the federal and state governments I mean my question question is is it enough I mean Bes besides the budget constraints obviously like is that enough to do 11,000 meals a day so they don't they wouldn't be doing the 11,000 meals they would be doing parts of the 11,000 meals and like I said they would we have big giant Ovens that you put 1,000 pounds on and it rotates overnight and it Cooks anything in it slow coat and then you shred it in the morning and then that product then goes to the school sites and then the school sites turn it into 11,000 meals so so on a day-to-day basis they would be doing 55 to 65% of that 11,000 meals would be coming out of there in some form or fashion headed to the school sites that's amazing that's I mean 350,000 over seven positions comes out to you know $50,000 on average I'm sure the production Chef gets more and the prep and dishwasher are probably going to be part-time so it's I mean it's a reasonable amount of money for yeah for that work so do you have a plan to I know you're about to get there but we have a plan Prov finding this money or I yes yes we're gonna get we'll get there right now let's go there right now come on Vince come on we want hear know right so the business plan that I've always used keep food cost between 33 and 41% this year will be the highest that we well we're projected to be the highest that we've been since I've been here usually we're down 34 35% um keep labor costs under 50% try to put 5% back into equipment and making sure that we have if something breaks I believe that my folks need to have the tools that they need to do the job um I don't if it's broke let's if it costs too much money let's get a new one and they have the tools that they need to to do what they need to do and then the rest goes into reserves where we are required to have three months operating costs um per CDE um and USDA so an interesting thing nutrition services are the only only Department that has to create their own revenue and support themselves so we are kind of our own business um and I just wanted to do a quick comparison just so you get a grasp of of how difficult it is to do the job that we do every day with the amount of money that we get an average price of a public meal is $4.75 that's the reimbursement that we receive we do about 2,000 meals I mean two 2 million meals 9,500,000 my buddy is uh does the same thing but at at a university um he G he helped me get a bunch of numbers for one swipe on the meal plans $9.32 for 2 million meals which they don't serve anyways but they would be $18 million double what we do but they have half the labor that we have in order to be able to do that and so we as we go to the next page it'll show you the average cost of what we do a breakfast average cost from Spork container everything they get is $180 lunch the cost of the foods $2.30 $25 um labor cost is fortunate and unfortunate it's not a controllable cost for me it's a fixed cost I don't can't send people home if there's nothing going on um so that is a fixed cost um uh can you go back oh did I end it oh Somebody went back thank you whoever went back so so that brings the total price to $4 32 cents for the whole kitten Kaboodle per meal here yep and it leaves us about 43 cents per meal profit and so Jacqueline previous to Jacqueline Kevin he had we had gotten a raise and he did like how's this going to affect the program I think it was an impact of like $118,000 on the on the program and I said at that time we made a dollar a meal and I told him we have to do 118,000 more meals to pay for that raise that you just that we just got and he was said I said we'll be lucky to increase by 18,000 meals this year let alone 180,000 that was way back in the day and since then we do increase by 180,000 breakfast lunches um consistently in the last five six years can you say everything that you just said over the last 45 seconds differently because I didn't really I didn't get what you said basically you you were talking to Kevin Kevin Kevin bolma yes so we got a raise and so we got a raise yes and so a dollar a meal a dollar a meal from Kelly a dollar a meal she was the nice one that gave us the race a dollar a meal in order to pay we had to do a new meal and a meal every for every dollar we had to produce a new meal so we had to do a increase by 118,000 meals in order to pay for that that raise essentially when our reimbursement from the federal and state government is fixed yeah so when there are compensation agreements that increase the salary for our classified staff then that squeezes that profit um per meal so in order to be able to have money to put back into the program to fix ovens and freezers um as well as to maintain the reserve that the state requires we have to increase the volume or the number of meals that's essentially what he's saying that's what I'm saying and and you have to have a quote buyer unquote who wants it in order to increase the number of meals that is correct student that's our students that's a student you have to have a student per student and so now we get 43 cents a meal and in order to do 50,000 meals we'd have to do $116 or $50,000 raise we'd have to do 116,000 meals in order to pay for that what there's a demand the way it's being characterized it's almost like we just decided that we were going to do this many more meals I thought that the demand was there whether we decided to generate those more meals or not no I'm imagining people a line of people standing there wanting a meal right correct and you negotiate or got you know we got a raise that doesn't make the line longer longer we have to go out and go and recruit people and get more folks to come in and eat and eat yeah higher quity yeah and we're achieving that goal we are achieving that goal thank you I understand now yeah what's the what's the lag time in that like if suddenly we had a surge in the need for more meals to be served for whatever reason um obviously we would need more Personnel in order to do that right depends on the amount so give me an example on how many more meals your yours is going to be different than mine I don't I I don't want to say a daily on a daily Bas say extreme thing out loud but just say on a daily basis another thousand meals nothing wouldn't wouldn't be anything the name of the game is bulk right I mean if you can if you can do it in bulk volume you have the same number of people instead of using a pot this big you use a c this big I always tell people when I was a chef it was just as easy to cook for 30 people as it was to cook two 200 people because you're just doing the same thing it's just it's all the same stuff it's just a little bit more the idea idea behind meal prepping too which I wish I was better about yeah um so on this same topic we would be in a to answer your question 2500 meals we would be adding 15 minutes to school sites to people to to get them through we would be having conversations at some of the schools about extending Lunch Period times because we wouldn't be able to get some kids through at that point um but those are good conversations to have suddenly for some reason we needed to serve a lot more meals at the high schools MH then at what point would there be like a squeeze of reimbursement you know the lag time between like oh now we've upped our number of of sales of meals um but we have had this Personnel cost increase suddenly because it happens now you know is that why there's the thre Monon kind of um reserve and you would dip into that until that starts to catch up with you right yeah cuz there's naturally a lag from when the month ends then we have I think six weeks until we get the che yeah 60 days I think or 30 days to get it into the state Reporting System then by the time they process it and get us a check you're probably six to eight weeks out that answers my question yeah cool um sorry I had a follow on question that unless you wanted to um so I don't know if this was said in certain terms at the beginning of your presentation but do we have the numbers um that are like the rate of students that are using that are that are utilizing the school's meal Services versus not so like I'm sure at the elementary schools and the middle schools it's much higher at the high schools it's probably lower do we have those numbers so it used to be it used to be are you talking demographics like free reduced and paid meals or are you talking we sered this many hamburgers this many just whatever feeds into that meals served that feeds back into the or or level you know Elementary secondary elementary middle school oh do I yes I can yes I have that yes I can get you that I guess my question is like at the elementary school is it roughly 60% of students who who um on average depends on the scho get school school meals depends on the school depends on the school 100% right so I'm just saying Elementary average not not by School site I'm not asking you to answer that right now I'm just curious if that exists and I I would be interested to see the breakdown email from elementary middle school and high schooled I can run a report and get that out for you yeah yeah for sure cool okay thank you I was just going to um comment I mean it seems like with the shift in um for most students or for all students now um meals being covered free no charge to them I mean we're seeing like a continue like increase in number but I feel like there must be a ceiling point with this where you're not going to see continued growth because perhaps everybody is already who would um um utilize the lunches as maybe already utilizing them so how would we continue to see like continued growth if that makes sense right yeah absolutely so I'll just give you an example when we really went full force and started doing Mass uh uh scratch cooking and you go back and you look at the numbers our numbers started to take off and we've had a lull so most of the a lot of our kids haven't even seen scratch cooking because it's been since the fire and now we're in 2014 so a lot of kids don't even have no recollection or we're never even around for that so I would imagine we'll have that same surge again um yes we don't have X amount more students at the school but we do have room for um Chico high does 700 lunches and we've got 2,000 students um one of the things that we've been working on is trying to get to the off-campus points because food is free and allow them to grab their food and walk down the street and hopefully not throw it in the street do those kinds of things and I'll deal with that when that time comes but to be able to capture them as they're going off campus and still capture that meal um so we've been working on some plans to to try to make that happen I guess we could just close the high school campuses and then capture all that market share and we'd really make a lot of money right is that a good idea just saying you know um uh how does supper snack factor into this uh discussion as far as like what like supper snack is this schools out and then as kids line up to get a u meal basically right is that that's not a lunch that's not a breakfast what is that it's different every day and it's very much a lunch at this point in time oh you're classifying that it's it's a second lunch I mean it's it's one of our Entre that we have from the lunch menu it's not the same one from the day it's not the same one that they're going to see for the week it's a different item that they would have but it is you know pretty much just like a lunch I mean they're getting the same components break milk and fruit and vegetables and and then the Onre so at an average Elementary School what percentage of the kids are getting lunch at lunchtime and then just a preview I'm going to ask you how what percentage are probably getting supper snack because I'm curious so you the supper snack part is only the students that are in the after school program so it's not open to everybody all right yeah so we can't I mean you can't really compare yes apples and oranges yeah does that count into the meal count yes in the in the supper supper category but it's its own separate category because it's a it's a separate funding yes um mechanism from the state with its own rules and regulations on when you conserve at the time the nutritional value Etc does it have a similar 43 Cent profit margin also or is it completely different and everything's handled different on that no they it just depends on it's all fact into that 43 Cent profit margin so supper has a different reimbursement than lunch and breast taken into consideration that's whenever you end up got it okay thanks can can staff purchase meals they get a meal for oh staff my staff or just anybody in Chico Unified yes they absolutely can yeah everybody has an account they have to pay for it though they do yes can I get a meal you have an account yeah how much does this cost gosh I think they're $5 now for a lunch yeah cool nice they charge you more because you can afford it please um I like the idea these days of easy meals because meal planning is so hard when you have a a four-year-old yeah there you go and so the plan for the scratch cooking is we're really working super hard right now and I'd really like to have the kitchen ready to accept people coming in into it and start working in August um it's we have the space we have the energy in there that's ready to go it's just a matter of getting the pieces of equipment that we want in there and and having it ready to ready to go when we're ready to hire Madam president I have a little teeny bit of a segue it could be related to this um but it's a little bit of a segue relates to the Food Services that I want to ask a question of him I think we can always Circle back I have a list of questions eventually to get to you also but yeah I mean I'm not I'm not opposed as long as Vince is not opposed no I'm not opposed I'm done with that so now were just question time I was traveling the past few days I had intended to send you guys a message letting you know that I was going to be bringing this up um but I was kind of traveling and wasn't able to get to it so my apologies for surprising you with any of this but the share table is this matter of official policy is it official that there's a share table or is it just something that's organic that's just kind of taking shape so it it is through the CD they do ask that you have a shared table so that the food doesn't go into the trash MH I've had a one constituent in particular come to me very frustrated that their child is um stockpiling um the less nutritional items that wind up on the on the share table this tends to be processed foods like bags of chips and things like that um this is my segue this is my connection to what he was already talking about I have a question on my on my list that actually lines up really well with what you're bringing up so and that resonates in in my family actually as well we don't like our kids raiding the share table you know um for processed foods we make their lunch you know and send it with them and stuff like that and I understand that you know a lot of families don't do that or can't do that sure um so we and then this other constituent you know but would just kind of prefer that the share table not be there and the BR discussion of what is the right policy for Chico Unified it's hard for me to imagine you know us all coming to the conclusion that a share table is a Bad Thing sure um certain items though um you know it doesn't there is you know obesity is a consideration and I mean I don't know what the statistics are on Obesity and Chico Unified does anyone we have never focused in on that you know um you hear from time to time that obesity is a concern in America you know um you never heard that yes I have yeah yeah there there is data and there's an effort um in the community in but County there's a but County food collaborative that has been working on that for a couple years um along with Center for Healthy Communities at Chico State and there's there's data that's being gathered and and things like that but it's not something that we necessarily have here and I haven't been part of that group for over a year or for almost a year now so I I don't know either but there's dat out there that is collected from but that comes from our our health our our healthare Comm to Circle back to that let me finish crafting my question then I'll they'll give the CCH to you and you can you can finish address it um you know the stuff that's prepackaged right so we're talking about having chefs and Cooks prepare something oops on a bulk scale and distribute it to school sites you know um and and kids like it you know but with the uh the products and here here again we're talking about the Lunchables the bags of chips I don't know what which ones you are out there but you know this stuff is designed by people wearing light white lab coats that're employed by corporations and their job is to make something that's going to be you know they call them like hyper palatable Foods you know they're made from oils that are manufactured in Labs you know that are that are specifically made to be appealing to kids you know corn syrup you get in there and I'm assume that you're paying attention to how much corn syrup is you know is in is in our those those prepackaged foods but still if that share table accumulates those things there might be a child who doesn't need it at all but we're making it available to them they're completely off the grid in terms of their parents can't regulate it um and there's not an adult there regulating it but just like free access and so that's bad so lots of the schools do have somebody that kind of monitors it because you do have a lot of kids that will go and take them and then sometimes they just take the orange and they'll walk by and roll it around Roll It on the Ground just to go and Roll It on the Ground um so a lot of them do have somebody that sits there and they'll ask are you going to eat it are you going to take it do you need all those and but it's not at every School site it's not a requirement to have somebody there doing it but I do know that there are people that do that do kind of limit clearly not at all schools I appreciate you telling me that uh my message to you and to everyone is yeah if we can do that that would be great I would like to put a limit on maybe the if there's some way we could equip people to keep an eye on how much um you know quote junk food maybe you would say we don't have any junk food that's going out I don't know um what your view on that is exactly Vince but but just the prepackage process stuff I would not be throwing a bunch of that stuff out on the share table because just cuz it's going somewhere doesn't mean it's necessarily a good situation right you know MH yeah um my follow on question that's related that I had is um this was a question that I wrote down really early on in your presentation um so I'm going to just read my notes and then kind of maybe hone in on what the actual question is so um my first question was how confident are we that students are getting adequate and balance nutritional intake each day because of the choice you know so they could be choosing a muffin and then something else that's like more high sugar high carbs and then not really getting a balanced nutritional meal throughout their day at school um especially not knowing if or what quality meal they're getting in the evenings at home right so if we think about the student who may not be eating at home or who is only accessing something very simple like french fries for dinner how do we know that that kid is getting their their necessary nutritional intake while they're with us so they're required to take certain components in in order to be able to walk walk away from us and fruits and vegetables are part of that what they do with them after that that's the hard piece um yeah I agree with you I don't it's a challeng it is so we do offer it and I mean and that's just the the bottom line is we offer fresh fruits and vegetables and give them every opportunity to eat as much food as they really would like um and what they do when they walk away is yeah I mean they can honestly just take the food and just throw it in the crash right after they leave our table and we can't do anything as we increase our our scratch made food capacity um I don't I don't really have I I I can't find nutrition labels for the meals that are prepared so I don't know if that's somewhere where we could look up the actual nutrition values of the items that are listed on the menus i p the menus yeah um and I just haven't dug deep enough on the website if I'd imagine that they're accessible um to the public um but you know items that maybe are prepackaged that have additives are processed um have you know elevated sodium fat or sugar that we wouldn't necessarily want kiddos to that's all that they're consuming throughout their time with the school rather than the fresh fruits and vegetables that that are also being offered sure um the state and USDA regulates all of those things for us so the things that we are offering may not be the best but they are better than what you're getting at the grocery store because they meet the nutrition guidelines that is set by the USDA does that make sense yeah so as we build out the scratch made foods will that help take away some of those oh yeah absolutely that's the goal items on the share table that Mr tennis is a little bit concerned about too like it'll help kind of balance that out a little bit so if we take those some of those options off the table it won't be on the share table anymore correct take them off the menu they won't be on the share table yeah that um follow-up question about the menu um where could I find photos of the school's meals nowhere on your phone I can't find any and we don't take I mean yeah I mean we probably should just take a picture of each and every one of the ones that we serve and put it on there we can do that that's I love to be able to click on the menu and see what it does it look like there's you know I can make that happen chicken fries or what not I recommend you find somebody who has like a sort of you know Instagram like social media type experience you know curating photos and and and do that like seriously that'd be a good good move cuz there's lot of people around who have experienced doing that now might need a media specialist for Food Services y'all they have one in San Diego San Diego unified they do they've had them for like five years now so Random I um I'm Facebook friends with a board member of a local other school district and um they posted a photo of a school meal today really serendipitous that it was today and um I was scrolling and I saw it and I was like oh that's great and then I was like oh that's not our school district that was David Loudermilk who who is on Durham and I don't know if the lunch he posted it was one he posted yesterday that was from wherever he works which is in South Orville Mo or something but then and then I think maybe he posted a Durham one today and it looked quite good so take notice Vince we're paying attention okay I'm just saying it was noticed okay good to know um yeah where's some photos of meals I want to I want to see what the what they look like I mean we listed what it sounds like the menus are online but I want to know what my kids eat if I if I'm sending her to school yep next year when I'm sending her to school next year she's going to be at LCC there you go um nutrition labels photos of meals ask that question ah um similarly longterm plan would we be able to demarcate the scratch made Foods on the menu so we could see which menu items are scratch made versus which ones you know may come prepackaged not tomorrow but just an idea as a parent that would be something that I think valuable to know great yeah those are all easy things I love giving you easy request I like getting easy requests U I feel like I've made enough requests and I've had a lot of talking time and I talk plenty so I'm gonna uh say that that's all my questions okay thank you anybody else I can definitely say that when I was an employee and I and you were in the the scratch cooking mode I loved lunch because everything was hot and tasty and it only took a walk to the cafeteria and back you didn't have to yeah you didn't have to worry about it in the morning it was just going to be there and good we will be back there soon H we'll be back there soon yep that's all I got unless you got anything else I don't okay there's there nothing nothing else you would like to say with is there you know sometimes I with these I like to add at the end um that if there are any needs or things that you could see bringing to us as you know policy type things or things that we can do to make our program help help make our program better just put it on make sure it gets on all of our radar that's what we're that's what we're here for okay thank you for the efforts for I appreciate it all of it all right thank you [Applause] okay how are we doing everybody's good we've been in the meeting for an hour and a half okay um item five is discussion action calendar uh number 5.1.1 is Educational Services Public hearing SL discussion action approval of the California Department of Education CDE General waiver for Academy for change AFC Community Day School to allow sixth grade students to attend the program I'm going to hand it over to Pedro Caldera while Pedro's walking up here one last note on nutrition services the salad bar always looked fantastic at Marsh so shout out to that as well yeah how we doing just wanted to uh introduce this wave I've worked with the CDE and I just want to make it very clear that this is a waiver of a pre-existing waiver and that we're just extending it and so um that's pretty much it so I gather if I may Madame President uh that I mean the waiver for what if we didn't have a waiver then we would be limited to fill in the blank you would have to separate the school settings completely so what the waiver is is allowing students to be on the same site and all grade levels and so if you didn't have this waiver then we would have to look at separating them completely on different uh School locations if you will sixth graders yeah we wouldn't be able to have sixth graders at AFC at the time it was 7 to 12 so we have now um since sixth graders are at the junior high level we moved sixth graders to AFC a few years back because previously sixth graders were at the grade school level correct um are we finding any uh negative effects with sixth graders being able to go to academy for change like I'm imagining a relatively you know innocent sort of sixth grader type guy who who gets shipped off to the academy for change now all of a sudden he's in the presence of you know 11th and 12th graders um who you know maybe it could be a bad influence on them is that a reason to have be concerned at all no they've been separated in a different part of the schools so the Junior High um the sixth seven eighth graders are different um than where the high schools are okay that would be my only concern they're even separated within uh when they do lunches and also in the village so and they all have their uh separate supervisors if you will are they like uh the sixth graders are probably bundled in maybe also with the seventh and eth or and then there's a break or yeah M kind of the same way it is sort of on the yeah okay okay doesn't look like we have any further questions um and we don't have public comment on this item so I will ask for a motion oh do we need to open a public hearing oh sorry officially listed to the public thank you I missed that um okay uh I open this as a public hearing thank good catch uh is there anybody from the public who would like to speak to this item seeing none I close the hearing and with that that was really productive please have a motion I I move approval of this uh this this waiver second okay we have a motion by Mr tennis and a second by Miss honin uh any further discussion board no all right um last vote was unanimous so all those in favor of approval please say I I I uh no nobody's opposed so it passes unanimously uh thank you we will move on to item five are we on five 5.2.1 uh business services this is a public hearing discussion action item resolution number 1627 d24 to approve the housing plan and use of pup's grants for new construction funding of a cafeteria and multi-purpose use sorry multi-use room at Pleasant Valley High School hi good evening thank you for your time tonight um good news the Office of Public School construction is evaluating our new construction funding application for the Pleasant Valley High School um multi-purpose building so we applied for minimum essential funding um basically saying that the old Valhalla building wasn't large enough to accommodate our student population so we get a little extra bump on the funding uh for building a larger facility previous board already approved the use of the pupil grants for the application um however opsc is now requiring that we also come back to the board with this public hearing and a resolution uh for an increase inre in loading in the classrooms from the 9 through 12 grade levels across the district um the state utilizes a 27:1 ratio for their funding applications for all classes and um we typically load uh 9 through 12 classes at 35 to one and sometimes as high as 38 to one um so this is really a um something that's already we're exceeding this in practice and have been for many many years so this is in some ways a formality for the funding application um I'll open it up to any questions you might have okay if there are no questions then we need to open the public hearing thank you um seeing no further uh technical questions from the board uh I open the public public hearing do we have public comment on this item seeing none I will close the hearing and with that uh do we have a motion sure I'll move adoption of resolution 1627 to4 second right we have a motion by Mr Lando and a second by Mr tennis uh any further discussion by the board all righty all those in favor hi hi it passes unanimously thank you thank you I will sign that at the end uh next up we're on 5.2.3 human resources discussion action resolution 1629 d24 release and non- reelection of temporary including probationary zero certificated employees thank you president Doby so this is a resolution similar to the one you passed in January uh my outstanding staff member Sharon Fields found four more um staff members we wanted to be sure we um we process these correctly just want to remind the board as we did last time that all of these folks will be included in the applicant and interview pool as we go through the hiring process um because they're temporary or or Grant funded probationary zero we need to go through this process so my recommendation is for approval of these four um employees I'm seeing no questions for clarification uh and we do not have public comment uh at this time I will call for a motion I'll move approval I'll second motion okay we have a a motion by Mr tennis and a second by Miss Robinson any further discussion board all those in favor I I I it's unanimous it passes and moving on to the board um item 5.4.1 is a discussion action item resolution 1628 d24 resolution on board compensation for missed meetings so as we're aware the board members receive a small stien for attending board meetings there are uh reasons that board members miss that can be excused and they can still receive their stien and this is a resolution in order to allow Miss Robinson who did come to but then was not able to attend the last board meeting great try I got a question could she have kind of patched herself up a little bit and kind of pulled it together or was you know was that really you know I mean I wasn't there you know she tried and we said uh-uh no surprise there yeah um I don't think we have further questions of clarification and um um clearly there would be no public comment on this I don't think appropriately but if you know if anybody wanted to say something legally you you're allowed to um but with that uh I think that it's appropriate that um Miss Robinson doesn't actually vote on this item right so you'll you'll recuse yourself from the vote um and with that I move approval just to clarify is this for the one particular episode not as a general rule yeah okay it's for remaining in the parking lot I just meant is this for all situations moving forward or just this one and we have the we do have the authority to make that decision on a Case by case basis each time every time somebody misses a meeting they can bring forth something like this yeah yeah and we can do it on behalf of each other as well um or any any particular staff person could recommend that it gets put on the agenda for for that to take place but yeah it is it is UN under our jurisdiction to decide so um with that is there a second I second oh you oh you I thought sorry I'm sorry where are we at yep we're seconding okay sure yeah I so uh Dolby made the motion and it was seconded by conen uh no further discussion and we're going to do that's one say I'm glad you're okay yeah me too that's my discussion thank you glad you made it this time yeah was and thanks to Phil oh yeah shout out shout out to Phil Pedro and Pedro and the quick response time on that yeah um great so with that we will do a roll call vote because it's not all of us voting so um I'll start Doby I Mand tenisi conai okay Robinson abstain and Robinson abstains so it's uh four yeses no zero no NOS zero Nos and one abstain fantastic um 5.4.2 is a discussion action item approval of revised updated new board policies yes this is an item that we brought forward at the last board meeting and we are bringing back for a final reading and approval uh I like oh sorry go ahead please uh did you want to sorry ask pleas questions for clarification think no I want to comment um I think based on our conversation at the last meeting this is sort of takes the onus of deciding whether uh a visitor should be allowed on campus or not away from the principle by establishing sort of a more sort of top down protocol correct and and that sort of uh yeah the the relationship between a family and and a teacher and a family and a principal can get pretty personal you know and intimate and not necessarily in a good way and so I think it's uh a good kind of safety precaution for staff to sort of take that responsibility off the shoulders of the the staff of the Local School site and we felt so as well and services uh was in the middle of a couple of ones and just said this is much better decided at a different location yeah yeah so I yeah all right seeing no further questions um and no public comment uh do we have a motion I'll move approval okay second we have a motion by Mr tennis and a second by Mr Lando uh any further discussion seeing none uh we will do a Voice vote again we'll start with uh Miss Robinson this time Robinson I Lando I tennis I conen I Doby I it passes unanimously item 5.4.3 is a discussion action item draft letter to State leaders regarding student discipline and I will turn it over to whoever wants to take the mic on this one sure I'll just explain the process that we went through uh there was a committee designated by the board that was Mr Lando and Miss conin to look at a draft letter that had been provided at um last month's meeting uh we did get input into that letter some changes you'll see in your packet the original letter then you'll see the letter that had the changes that were submitted by board members those are the redline copy and that Redline copy then there is a clear final copy should the board decide to go there that we would submit to our state leaders so I will since this was a letter from the board I will leave it up to the board for discussion about whether or not they like the changes that were made um there's additional changes you want to make I approve of the changes made and um I personally like the the clean copy copy number three and think it is ready to go and I hope that we can come to an agreement on all of this so are there any questions for clarification on the process or the purpose or background or does all every board member kind of know where we're at in the whole scheme of things just a comment that I I too um was was quite happy with what the end product was and I I know I had some concerns and um this is worded um so that my concerns aren't at a level that would keep me from not signing on on to this do we have any um public comment okay um I'm going to open it for a motion um for example a motion to approve the final uh revised draft so number three that's attached um and uh that that that maybe I'll just make the motion I move to approve the final draft um as it is uh published in the agenda as attachment number three off second your motion thank you and now we can say all the rest of the things that we want or make any other alterations to this draft if we want to change any wording or anything like that at this time okay seeing none why don't we just go right on ahead and uh move to our voting um last vote was unanimous yes just for clarification the motion is to approve move and send sign and send the final draft copy yes thank you is it all is that all well and clear okay thank you sometimes you got to check the the real official minute taker um fantastic uh let's do a Voice vote again just for consistency on resolutions um I guess it's not really resolution but you know what I mean and we'll start with Mr Lando start with who Mr Lando sor oh Commando I Robinson I Doby I you back Conan I tennis I fantastic it passes unanimously so we will have this officially drafted up on lead and um will we all sign or have just do we all want to sign it wet ink or how do you want to our usual practice is that when we do something like this that we all sign um so we'll do a an all signature end I would avoid doing wet ink because I would hope that we would send this to anybody who would want to listen to it you know and I have in mind um the people who planned those student discipline uh working group seminars at the csba conference that were so just one-sided you know there was no none of this was was presented there it was like you know I don't want to go all into it but but basically there's a lot of people who who might benefit from seeing this I'm sorry I do mean like that we all sign it ourselves and then we can take a in electronic copy of of our signature you signed copy and and on that note too I intend to send it to um any advoc advocacy uh organ and individual contacts that are in in the in the policym realm I don't know what the word is right now that I'm looking for for some reason it's not coming to me but I plan to reach out to folks that I might be connected with too sorry brain yeah yeah yeah no I don't mind at all I I would make sure that we send it to the um State education Committee of the legislature because that's where Education Code um legislation goes through that committee I agree and I'm sure that that will be sent and the district will send to who we normally send to but some of us or all of us may have contacts that we are directly in touch with that we may want to have a an individual conversation in real real life with them with the letter and say this this is a concern that we would like to see you um advocate for and so you know we start to have a collective voice if we're feeling strongly enough about it and we can make sure you all have copies that you can then send to who you individually feel it's important to send might be uh worth like um circling back and I mean I'm sure many of the teachers and administrators will be already familiar but with the committee that met to talk about discipline issues just to um let them know that they're heard and we had a response to that great thank you all right I think we're prepared to move on and I number six board member request to agendize item at this time no board members submitted a request to ask an item to the the a future agenda and so with that um we will move into Clos session is there any public comment on our Clos session items um I don't have any on my list for our folks who are here no okay um and with that we will now go into Clos session um I will come back and announce any action taken during Clos session and adjourn the meeting at that time all right thank you for

agenda starting with Senate Bill 2061 relating to the school bus driver certification subsidy pilot program okay 2061 um we have to test ify superintendent [Applause] [Music] Hayashi good afternoon chair Vice chair members of the committee kurle toguro Deputy superintendent uh testifying on behalf of the Department of Education uh you have our testimony we stand on our on the written testimony which provides comments on this measure I'd like to add that we truly appreciate the legislators legislations uh attempt to to help us with the bus driver shortage and we appreciate um uh the generosities that you've provided so far we are down at one point as many as 208 drivers from from pre pandemic and so this is a challenge for all of us so we appreciate uh the efforts in front of us happy to answer any questions thank you thank you members questions oh okay let's hear all the test testimony first um thank you okay yeah thank thank you um so I appreciate where trying to get the school bus you know Big Island we've had a lot of trouble getting kids to school um and the school drivers are contracted out how is that going to fit and how does this all work currently we have uh in the current contract which which expires on 6:30 of this year we have eight bus contractors that Dy up throughout the state um and so uh by Island by route the bus providers bid for and are awarded those routes uh effective July 1st of this year we will enter into a a new contract term which would be good for up to seven years and in in that contract we will be down to three bus providers okay and so we we work with the bus providers to establish those routes that they contract for okay just I big island is big and so we have trouble getting our kids to school so thank you chair thank you question so Kurt right now you have eight BS contracts that's correct and you're saying July 1 2024 you already went out to bid and you only have three bus providers three providers so there only three that applied or only three or you negotiated with three that applied and those three did so what what happened is just a shortage of uh shortage um there's a some that will be Consolidated and some just um didn't bid okay so how does this measure help get more if you can't get them we have worked with uh the three providers uh two of them are are the largest ones in the state and we've met with the principles of each company to be assured that they have sufficient drivers to do that even the third company which is smaller uh they've assured us that um through through some kind of merger they will get more drivers uh focusing on Kawai yeah but this what does exactly so when you negotiated these contracts you didn't have this measure we didn't have this measure right so so how would this measure help yeah I mean so yeah yeah we this measure uh and that's is why we provided comments it's it's a little more complex than that a certification process for drivers uh we don't they're not our employees first of all what has helped uh the the contractors has been additional subsidies that we've provided to them so they can compensate their drivers more so as you know the CDL license is a is a process um to drive passengers you have to have a p designation and then to get schools you have an S designation on top of a p and so that's a laborious process that takes some time um but so certifying more drivers uh or attracting more drivers is really the the issue um the industry is faced with retirements as you know um and in order of importance or preference I should say um obviously driving tour buses is is what attracts most um and then school buses and then of course the special extracurricular activities but we there's no magic Silver Bullet I don't think that's going to provide just uh people to encourage we're going to have to work with these bus providers to find ways to incent this may be one but it's not the Cure All as you you're alluding to it's not okay so this is a oneye PR driver certification subsidy pilot program so how much is in in that one year what do we actually be subsidizing the dollar amount I I couldn't I don't have that at number so what would be a dollar amount that's going to attract them is what I'm trying to find out I mean you just say that we're going to have a subsidy hope we hope it's going to be a Ed I mean it has to be built sure we can get up per hour we can base it on the classes themselves we can base on up per hour uh so we we'll come back to you with that yeah but is that enough to attract them I mean are we just spinning our Wheels here if one if not enough people even apply already or want to play because they want have be tour bus drivers because they probably get tips from the turr I don't know what it is that might attract them but if you don't have the bodies to begin with I'm not sure how adding and I don't know again how much money you're going to add that all of a sudden the guy can say hey yeah now they going to get you know $25 more I'm going to go certify and be a bus driver you're right I I will get that information for you I I don't know what the magic number is to say that from per hour to a different per hour will convince them to drive um it may attract drivers that have retired uh that want to come back um but this is this is a challenging profession this is a challenging industry across as you know across the country right so I'm just trying to put my handle on what is it that we can do constructively that's going to attract The Bu D instead of just throwing stuff that we think oh yeah this might help oh yeah this might help but how do we know I mean we don't know how much they're going to get I I don't know but what level they're going to get it at one year only so you give them for one year then they're going to quit after the one year yeah it it's a multi-prong approach um it's it's a challenge to drive school buses it's a live lot of liability as you know you know it's hard to to be get security guards yes I mean we're facing the same situation so yes I just hope you guys have more more of a plan as to how we're going to get more bus drivers and just saying we're going to do a pilot project and have a certification subsidy that is not even articulated I might add Senator that this is not the deal I know but whenever they come and testifying support then you got to have reasons why you're supporting it the senator requested it because money is involved and that money could be spent better some other way that we could attract the Str we we'll come up with numbers everything can help anything can help at this point yeah that's true for everything right we don't have money to to everything can know yes yes have to prioritize further questions thank you so anyone else here wishing to testify on this bill okay if there's no further testimony we're moving on to Senate Bill 3328 relating to education clarifies the department of education's authority to oversee public education facilities and real estate development establishes the office of facilities and real estate development and the office of school operations and services repeals the school facilities Authority reorganizes the department of education's organizational structure by four facilities and real estate development okay here to testify on this measure oh Warren thank you good afternoon Sher kidani Vice chair Kim Senator Richards um my name is Warren heroi chair of the Board of Education we strongly support this measure as it provides greater Clarity regarding the department of education's authority over facilities um I'm here to answer any questions that you might have on this measure questions members yeah can we wait till all you can come back okay I have question thank you next to testify superintendent please aloh chair kidani Vice chair Kim members of the committee Kei Hayashi superintendent testifying on behalf of the Department of Education the department stands on its written testimony and support of this measure while we are aware that we have improvements to make in the area of facilities the department has already started a comprehensive review of our facilities operations to make sure we have we serve our school tools as effectively and cost efficiently as possible this internal review began late in 2023 and our overall aim is to index and manage land facilities and funding resources available for public education and to create an integrated and efficient process for putting those resources to use I am definitely committed to this effort we are working we are fortunate to be working with the Board of Education and Industry advisers to accomplish this with a sense of urgency the department does have one request that uh that is to be allowed to use its existing processes to accomplish the needed reorganization and realignment rather than having it be in um uh uh implemented through statute thank you very much for the opportunity to testify thank you members questions anyone else here to testify on this measure oh thought you were okay good afternoon chair kidani Vice chair Kim members and huchi Department of the Attorney General um just to highlight one point from our testimony the department does object to new section 302a a-b uh paragraph 6 on page 11 lines 5 through 11 this would allow the new office of facilities in real estate development to retain private counsel um as we noted in our testimony we believe the department is best suited to provide legal advice to the state clients on a broad array of matters and therefore as a general matter um state agency are best served by Deputy Attorneys General um to the extent that there are certain matters that might require attorneys with specific kind of experience the Attorney General can already appoint special Deputy Attorneys General who can address specific issues as they arise so we believe that the provision on page 11 lines 5 through1 is unnecessary um because we already have the special Deputy process um I'll be available for questions thank you thank you members questions have questions for um both the chair of and the superintend so first um superintendent mentioned something about allowing folks to implement implement this without the statute are you able to do that wasn't the statue created the uh SFA um thank you very much for the question um Vice chair U when I was testifying I was referring to um the portion of uh bill that um uh spoke to the reorganization and um so that if uh the department would be then allowed to um Implement that process through our through our own efforts you don't want us to dictate what that process we we would be very appreciative of that yes I thought you were ref to um and what about what was brought up by the Attorney General as far as realization of general counsel um I believe in that section Senator um it does refer [Applause] to see I'm sorry um on page 11 uh begins on line five uh that I believe the wording is that um we would uh independent attorney general to provide Legal Services solely in cases of uh negotiation which the Attorney General um you know lacks of sufficient expertise in that area but we we do know that they have expertise in many areas um but also we would consult um the we would uh consult and working with in conjunction with the designated uh Deputy attorney general but they already would if they don't have the expertise they could already go out and get somebody and they probably have more knowledge as to what are some of these law firms that would have that species so we in in in any situation Senate we definitely would be working with the Department of the Attorney General so if we strike this out and say that the Attorney General's office would work with you in determining if they don't have the qualifications on an outside Council that they would then employ or contract with because that money will then come out of the AG if you leave it in here you're going to be hooked for all those all those costs you realize that I didn't realize that yeah you could your own outside ccil and you guys got to pay right right yes yeah and so anyway okay um so Mr rukie are you guys aware of what I know this is not your your measure and I tend to agree with this measure to to set that straight but why we went to SFA to begin with why did the Senate I mean why did the legis go there I think like many things these adjunct agencies are created because of some failure of an existing Department not doing their job so the thinking is that let's create another one and this one puts it back Humpty Dumpty back again um it it there's a lot of uh statutory overlap between what doe is responsible for and what SFA is responsible for so this helps to clarify that or eliminate that and if you just go back in the past year and you look at what SFA has done and was funded for the 11 prek classrooms were essentially done by the doe and as of yesterday because of the resignation of the prior executive director and the naming of a new interim the department entered into a new Mo MOA with the SFA to basically say that the next cohort of 55 would be handled by the doe so as superintendent mentioned we have our own set of issues but with respect to doing pre we have essentially done it and we know how to do this so I'm not too concerned about taking on that yeah and I and I have to agree but my whole point is that we moved from dags to doe and then from doe to SFA because there was a lack of comp I don't know what it is that people were not happy with right which caused the body to decide now if if SFA is not doing it so now they go back and put it back into doe which where it was to begin with and only are we going to encounter similar I understand what you're saying that's very because I was concerned at first when we did the SFA and and you know only to come full full circle to see you know yeah I think that that's a real concern we do have issues as you have heard with lapsing and other issues but um this bill also enables us to have Clarity and it also encourages the reorganization it also specifies that we can go ahead and hire the appropriate exemp positions so you didn't have Clarity before is that what telling me that when it came over to you guys you didn't have Clarity and you didn't have the I mean you had the total sole complete control over it you could have reorganized how everywh you wanted right yeah and I'm not saying that we this is not a situation of saying here we're all good no I know but I'm just saying that it wasn't good you had all the ability to do what we're trying to do in this bill back then we created s SAA probably you know not because folks agreed to it but because people were not happy we created SFA we're not happy with SFA now it's going to go back to the same entity that could have done all of this that didn't so what are we assured of because I don't want to be here three years Som now saying we got to create another entity right we have this allows us to move forward with Clarity statutory Clarity we still have our own issues to deal with we have created the superintendent has a multiphase plan to do a comprehensive relook at overall real estate and many of the phases of the plan have begun uh we have a new as that's in charge of facilities we realize that there needs to be statutory changes like this we may need to seek County Building Permit exemptions we may need to look at Board of Education policies or doe policies uh many different things the legislature can also assist because of how capital capital Improvement budgets come as a line item so we have a specific dollar amount and with the rampid inflation that we have experienced over the last 3 four years you know we have an inadequate amount of funds to do the projects so there's many many different aspects but we recog recognize that there is a problem and we have a comprehensive approach to doing this the reorganization is very helpful um superintendent says he wants to do it within not within statute but the statute is actually saying you go ahead and do this and actually it's a creation of a new assistant superintendent of I call it ofred um you know and a secretary that's put in here appropriated for that funded so that's a good thing so we took when we created SFA did we take any positions away from thee when you had SFA um I believe Senator uh seven positions I believe seven positions from facilities um went over to we designated for SFA I I I I I will double check on that for you though so with this SFA moving over back are you inheriting back those seven positions so whatever positions that have that's contained in when the back this what how many positions does SFA have on page 32 there's a for 33 that is struck the executive director and seven full-time administrative positions of the SFA okay so you don't get any of them and you're asking for what one pos two positions secretary right okay thank you um this is probably echoing a little bit of what the senator just was talking about on the big island we had dags taking care of maintenance for most things I I don't understand why a few things were carved out like the refrigeration and the freezer un and I superintendent talked about okay we so we put this back together how does this work on the big island will this be Statewide or this be aahu and then the the neighbor Island will be different how is this going to work currently um thank you very much for the question senator for currently as we're talking with the refrigeration um we do have a service level agreement with Department of accounting and general Services which um designates whether it's do or DS that's responsible for certain repair maintenance efforts within schools um at this point that service level agreement would still be in effect uh but we definitely we be open to to discussions in relation to um overall so this would be primarily for a walk EV then uh primarily however initially I I do believe though that um we would need to continue to explore additional options uh what is really has been wonderful is that um comol Oran has uh we've been working together with between dags in the doe we've gone and visited Hawaii Island um and actually we're able to um take care of one project and assess others DS has been a very valued partner in that effort um and we look forward to expanding on uh uh that relationship not only on Hawaii island and the build on the successes on Kawai and um but also address the issues on Moi okay so specifically the Y Maya elementary school has a refrigeration freezer problem that's responsibility of doe not dags yes that's a 2017 distinction so where are we going to be with this is this going to be delayed cuz that's really need to get going great um I I can speak with you offline on that Senator um I do believe that we are moving on that project it is essential and we did talk about it um it has been a long time um I'll I'll be the first to admit that it is unacceptable for what has happened at way and we are working as quickly as we can to remedy that situation make it right okay well it's not just for one minute we're talking about the school Statewide yes and making sure that because we had this we we don't need to bring up the CIP lapsing but this is stuff we got to get going because this is for the the the kids so all right thank you chair I one more question yes um just a follow up on that so this measure only applies to SFA which only applies to O AFU correct because all the neighbor Islands fall under dag still for so or no this will take the whole state um so I believe for repair maintenance um efforts it is between DS and Department of Education uh when we looking at this overall overall um support uh with should this bill pass or hopefully this bill does pass then um that support would be extended not only on aahu but also to the neighbor Islands in relation to CIP and um ENT maintenance is still fall under D under D yes at this point I believe so yes okay so this bill does not check my my understanding of the bill is that the fun functions that SFA has goes over to the doe so that's primarily prek and there's some teacher housing that has really not yet got off the ground change the dag situation yes so I just want to the second thing I have is that educational facility and real estate Development Special fund so this is a new fund but I believe Senator we're asking for that fund to uh move over move over so currently do you know what that fund has how much that fund has uh I I don't know the exact amount Senator but we can get that information from I have no idea but it's you know School impact fees are all in there and so so this just moves in so the school impact fees you've never touched the school impact fees correct that's yeah that's SF yeah but it used to be you guys yes you're right s it was it was with us and I believe at that time uh de had had not um leveraged those funds it went over to SFA um you know and we we're hoping that that fund does come back to the department and we would uh definitely utilize that special fund to implement uh educational educational priorities that would include as chair chair mentioned um teacher employee housing uh prek uh you know and really to support that efforts uh such like as as ready K ready Ki yes well can you guys get back as to what are the criteria for using that fund because I know that's been raised by councilman and the concern about school impact fees really relate to building of more schools and you know I'm not sure that you can use it for anything regarding regarding School needs it has to be related uh to that more facilities I think than than anything else but uh usually when you do a special fund it's got to be self- sustaining in a sense so is there going to be enough money coming in into this fund um because I know there's a move to to limit the um School impact fees from residential unit think if you look at the budget and finances comments on the special fund you know I don't think we disagree with them um there's no way that this fund is going to ever be self- sustaining given the the magnitude of what is in front of us for C so then why we why do we I think what the intent of this Bill is saying trying to say is they want us to create sub accounts in such a manner that we can account for yes you know that stuff but it does not necessarily have to be a special fund if the doe yeah if the doe were to you know be required to create as it says sub accounts Etc to so then should we change we amend this to say development of of funds within the doe instead of saying a special fund because special fund has that connotation and we have so many special funds place so I can see you know keep being accountable for these funds but if you're not going to be able to raise money and sustain it then it doesn't qualify as a special fund I I I agree with that and um I think the other thing about the special funds as it's now written it's it allows the governor to have access to those funds so you know we we may be we will put it in but we don't have full control over its use as I as I read this but budget and finance did weigh in on with comments so okay thank you so does the doe have a place to put these ones currently we can create a sub which I think is what we want to put in the B there's one one procedural thing that I just want to point out if you look at page 11 the bottom of page 10 actually there's a parenthetical four and it's talking about granting options to acquire project any project or to renew any lease and that same language is duplicated on the next page on item five exactly the same but I believe that what the intent here is in real estate you either you can grant options and you can acquire options so I think the a one is to acquire want is to purchase but that's the same thing purchase and acquir you acquire by purchase you acquire by not always somebody gives it to yeah maybe we can just put to acquire add yeah yeah purchase okay that's a good catch yeah so in the purchase situation we would not be granting we would be acquiring that option so if you put acquire acquire un purchase question MERS question so I think superintendent you know when we take a look at this bill I think it's specifically more for school facilities Authority but I think there was a you know might my question really is amongst building capacity right I think that's that's the question of day is if we give this to you is there enough capacity in the doe to to take on this additional role where we tried to give it away and you know there was the capacity give it back is their capacity and I know you've done a few things but maybe you can let us know what is what are the things that make you confident that you can fold this back in and will be successful right I know you're starting the reorg process but what what you know things should should comfort Us in knowing that you know now we bring this back it's it's going to be a different type of um you know picture that we're going to see thank you very much for that question Senator um I am confident that we would be able to um uh should we get the responsibilities back and implement this that we will be successful at it um it it it is it is a matter of um our personnel and the positions that we have and those folks that are very much committed to doing the the right work um it's part of that um moving Personnel around into the right uh seats uh so that they can implement but it's also about ensuring that we have the proper processes in place and um I think over the last several months as we've been evaluating where we are um some of those processes may have been misaligned in a bit um and but it is about us working together not only internally within the facilities um office but also working um very proactively with our schools and um identifying those areas of need and prioritizing that from the Department side being able to prioritize those projects and being able to share and communicate that um with with our partners in in in the legislature um as well as in BNF and with other schools we are looking at um processes such that we're enabling or we are organizing uh facilities that um uh we're better able to track by complex area and monitor those projects I think is one thing that's very important I we heard loud and clear uh in in uh in one of our wh in the Wham session about um some of the concerns that were raised on tracking projects and ensuring that those projects are being monitored and those are some of the changes that we're going to be putting in place um there there are a number of processes that U need to be addressed and adjusted and uh we're in the process of identifying those um I I I'll share that in the last uh two or three months I I I have learned a lot about facilities and the our successes as well as the challenges that we face and I I am very much committed to ensuring that um we do better because our schools deserve better and and our communities do and what has been happening uh cannot continue so I know you said previously that you know you you you want us to trust you in terms of how you are able to reor so are there parts of this bill that concern you that it's too prescriptive in in this in what we're writing out in creating that office or you think what's in the bill is is okay I I think it's um well when when we look as as the bill um speaks to the office of real estate development and the office of school operations and services uh that those offices um as we we've looked at internally within the department uh the office of uh facilities and operation is is is rather large right it deals with facilities as well as uh safety uh Transportation food and Etc and so so um being able to um uh being able to separate responsibilities definitely will help us do things a lot better and a lot quicker um I'm confident that as we move forward and we um continue to work with our our our folks that are currently in positions as well as um seek additional supports that's really important that we we do that and we are on that Journey also Al um it working together with our board as well as with our industry partners and getting feedback from them on how to best utilize um uh our efforts and getting feedback I think is really important CU we we know what we know but we don't know what we don't and so that's where outside supports you know can can really help us so so in the bill it's it's we're kind of locking you into those two branches then is what you're saying uh yes and I I think you know those those two branches are it's it's definitely important that um we're able to um maneuver right those the additional support assistant superintendent and secretary uh will definitely Aid Us in helping to uh distribute responsibilities uh in in the correct manner okay because this this would be the only area in statue that describes what you have to do right is or there other super assist in that or in Statue no this is so we yeah this is the um I believe this is the only area but is there special powers that they're getting that's why it would be important for it to be enshrined in statute no no so if you know if uh being given the the position is really important for us um but to uh be able to designate and maneuver is also very important within the department okay so so do you believe that we're giving you everything from SFA that was used full you know like the we gave them certain abilities that the do you know it's particularly in the housing space that we weren't doing before yes do you feel that everything's in there that you need that to to continue that CU I think that was critical new thing that we were adding in right I I believe that is important Senator um we're looking at um as we're able to develop U employee and and teacher housing uh as a recruitment and retention tool right to help support uh our um employee challenges within the department and uh that having that ability definitely will help us to move forward in the right direction okay very good thank you chair thank you thank you and I think uh we should also point out that it was also the department that did the ready cakey uh rooms rather than SFA that was asked to do it um thank you I wanted to call up the Attorney General with regard to your testimony uh I think question regarding uh testimony on the page 11 I mean the bill that AG feels it should be deleted because your office already has the ability to um support the doe yes and to the extent that we encounter something for which we don't have the appropriate expertise and we'd have the ability through the special Deputy process to go to outside Council and retain them as special Deputy Attorneys General to assist on something and we our department works with them that's something that the department already does um I think that what's in the bill is actually it's carried over from the SFA statute that certain powers that's under in um SFA statute were placed in the bill and that's something we actually testified against previously when the SFA statute was being enacted but it stayed in um so we're renewing our objection that we don't think it's appropriate to um for this new office in doe to have the ability to retain private counsil we don't think it's necessary thank you members questions and I agree thank you thank you any further questions members if not is that 328 we have one more item Senate Bill 2975 relating to education so this is regarding the qualified intern ship grant program Department did you have testimony good afternoon Senator Donnie Senator Kim and members of the committee Tammy Chun Deputy superintendent on behalf of the Department of Education we stand on our written testimony with comments thank you members questions I always wonder when you say comments what exactly is your comments versus yeah I don't know if I have your comments [Music] actually superintendent comments yes thank you yeah can you articulate it so the public watching knows what it is you guys are talking about yes sure uh the comments are that we support the opportunities um for students to have additional work-based learning opportunities they're whether they come in the form that's in the build by giving them to a nonprofit would be something the legislature could provide but we also have additional ways that students can get these internship opportunities through uh department of education programs or in partnership with other state departments such as the program that the Department of Labor and Industrial relations has for student interns so you feel that what you have is adequate uh we feel that students can always use more opportunities I think the question for us is not a matter of how much resources but the mechanism that is um proposed in this bill is to specifically uh contract with uh other organization nonprofit organizations to provide the the internships and organize the internships and you folks agree to age with that uh we would say that it could be done it but it's so we're just commenting because we said that if the legislature provided us the funding to do it we would carry it out because it provides more opportunities but it is it's not a part of the Department of education's board approved requests for budget for the work-based learning funds to come through this mechanism got so it would be more uniform or you would have more control over the all the programs take into consideration and having this adjunct program going on with the legislature funding to contracts nonprofits whereas it would be one one of the many programs that you would have that you would be able to integrate for your students is that kind of what you're saying yes Senator I believe that's what I'm saying we have a budget request in the board approved budget to support more work-based learning opportunities that would be funding to the department that we would administer in a variety of ways this bill would be specifically to um contract out to a nonprofit to organize those uh opportunities so you're saying you guys can do that you just need the money yes correct we I don't believe we need this the the statute to specifically say that we could contract out to do it thank you we don't need any new sketches thank you thank you further questions members I think that is yeah chair question for labor I guess that's you well let me if I just testify first okay Cher kadani Cher K members of Comm David Rodriguez with the Department of Labor industrial relations uh we stand by our written comments but uh note our opposition to the subminimum wage language in the bill and I'm here to answer any questions what was your opposition on I'm sorry on the subminimum uh below the language oh yeah yeah so it should uh cify with Fair Labor flsa which is $14 I'm sorry talking about the amount right corre from 12 it should be 14 correct thank you thank you and chair that was actually my question about 12 versus 14 was in the intent of doe to attract um potential employment opportunities by a sub um minimum wage and I can understand your um hesitation on a sub minimum wage but was that the intent I was curious why we're going to try and codify $12 instead of 14 so I don't know that's a doe question probably but chair I don't know if you want to get through testimony first go ahead you can answer the question since we're on the subject the yeah reasoning for the $12 versus the minimum wage we are requesting that it be raised to at least the minimum wage we did not um we don't support the subminimum wage all right thank you chair thank you is there anyone else here wishing to provide testimony EG good afternoon chair kadani Vice chair Kim members and huchi Department of the Attorney General um and I apologize if you don't have our testimony I'll be sure to send copies um after the hearing but what we noted in our testimony is that um the bill doesn't appear to have adequate standards by which the doe or the contracted thirdparty administrator is to distribute the grants so we recommend that the bill be amended to insert sufficient standards for the doe or the third party administrator to distribute the funds to eligible businesses and organizations who wish to participate in the program in our testimony we've attached draft standards um and we'd be happy to work with the committee on on amending the bill as that as needed I'm available for questions thank you question members yeah so if if this bill is not needed and the doe can do this we provide them with funding um does this is this still a concern of yours no I think we're just concerned that what's set what's created this program that's created doesn't give any definition as to how the the doe or the the nonprofit third the contracted third party administrator how they would distribute the the doe already has that stand in with their programs I understand yes they would thank you thank you loha chair Vice chair members of the committee L MO is speaking on behalf of Osa president of the Hawaii state Teachers Association he submitted a a written testimony and we support this bill and um we sent on our written testimony and I just want to mention that I have two teacher assistants in my class that volunteers at the capani medical center and I can attest that work-based learning is really really important and they're succeeding well and they want to become nurses thank you very much for the opportunity to testify thank you Aloha Cher kyani Vice chair Kim and members of the committee I'm David Sun meiro executive director of Hawaii kids can Hawai kids can stands on our written testimony and strong support of SB 2975 with a few notes work-based learning provides an opportunity for students to build their skills and Connections in collaboration with our D diverse community of local employers SP 2975 ensures that more of our employers and students can participate in these Partnerships by supporting employers especially small to medium-sized businesses with grants they can reinvest funding back into compensating interns and providing high quality supervision and training Hawaii has a number of work-based learning intermediaries that can help facilitate these grants we also note that existing internship programs through agencies like are only available to those with a high school diploma or equivalent um I will note that uh one of the reasons uh we support this bill is we have heard from local employers again the small to medium-sized businesses that unless they have an existing partnership with a school or a Career Academy uh it can be very difficult for them to offer those internship experiences so um while the doe should be praised for the work that it's already doing I do think more diverse Pathways for students to find a high quality internship that meets their interest um I think will be really valuable as we really try to get more of our kids those critical experiences by the time that they graduate uh happy to answer any questions thank you thank you David hello H chair Pani Vice chairman Kim and Senators thank you so much for having us today um Eliza talet with the Chamber of Commerce Hawaii I just want to um Echo the uh test Tony of David um with Hawai kids can we completely agree with that and would also add that this is an important opportunity for students to be involved and in a small business um and a mediumsized business and and learn about entrepreneurship as well which we also think is very important um and in relation to the doe and the AG's um amendments we we support those and completely understand where they're coming from um and so uh we um also submit a testimony and write writing I don't know if you guys got it I hope so um there was also testimony from a student um in support of this and um he is uh someone that we're working with at the Chamber of Commerce and um he's very supportive of this as well so um here to answer any questions thank you thank you members questions thank you D did you have further testimony that you want to provide thank you anyone else here wishing to to give testimony is Lauren zerbel on Zoom not present on Zoom chair I didn't see her name thank you members if there's no further questions no questions for Ken so tell me the testimony um you just heard is saying that if you don't have a relationship with doe uh it's difficult to get internships you have a comment on that response I I don't have a specific response to that I do think that uh it does take some steps to set up uh internship with between students and other organizations there's always liability and safety and training to be considered so there is some paperwork involved the intermediaries nonprofit organizations sometimes like the chamber or healthc care Association of Hawaii can be helpful in coordinating that with um businesses especially small ones I so that's useful I do think that we are able to currently contract with organizations without needing statute um to be able to do so okay and you would with the funding you would be able to reach out to more of these nonprofits and so forth and that was raised yes some of our complex areas already do have those relationships great thank you thank you further questions members if not let's go into recess all right reconvening the committee on education the recommendation of the chair is going to be to defer Senate Bill 2061 with regard to Senate Bill 3328 we are going to pass with amendments adopting the testimony of the Attorney General to repeal HRS section 8417 C paragraph 13 and also defecting the date to July 1 um is that it and yes and um also deferring Senate bill to oh okay so voting on Senate Bill 3328 uh to pass with Amendment chair votes I Vice chair votes I Senator has I Senator Richard Senator fa five eyes adoped thank you and for Senate Bill 2975 recommendation is to defer can I clarify one thing on 2061 hope that the department will get back to us as far as you know what what incentives can we do to it is Aid thank you thank you members meeting's ad journ

Monday Tuesday and Thursday Donette Corey Williams Ren cesno Christine Daton um it is recommended by the superintendent we approve this I will go ahead and make the motion to approve I'll second Mr K riches a I miss Olen hi Miss Rodriguez hi Mr Guthrie Mr Hopkins it is approved five to zero Mr K yes sir yeah I I'll read the next part on next your pay position employment I was going to read them individually oh no but I just like I normally do every meeting I'll read the explanation and my recommendation and you guys can do the individual uh by by individual uh I don't I don't I really don't mind doing each one it kind of speeds it up no that's fine but I just want to read my part okay go for explanation the following individuals are requesting employment as extra pay coaching positions my recommendation is the approval of the employment of the above individuals for the corresponding positions and know you guys can now do your uh individual appointment okay first one we're moving on to is uh Mr Lonnie guthu II for co-head baseball coach uh can I get a motion for approval I'll make the motion I'll second I'll second okay I'll let you have the second Rodney uh Miss Olsen hi hi Mr Hopkins hi Mr K which is I Miss Rodriguez I and Mr Guthrie uh we have four I one abstention is approved okay next we're moving on to Mr Jose Aron for co-head baseball coach okay can I get a motion to approve I'll make the motion I'll second Miss olssen I Mr kich is I miss Rodriguez I Mr Guthrie Mr Hopkins hi approved five to zero next we're going on to Mr David Lesco for volunteer baseball um I'll go ahead and make the motion for approval I'll second okay Rodney can have it Rodney you got this one uh Mr kenri as a i Mr Hopkins Miss Olsen hi Miss Rodriguez hi Mr Guthrie hi it is approved five to zero next is uh Eleanor Guthrie for head softball coach I'll go ahead and make the motion for approval I'll second Mr Curtis riches I miss Olen I miss Rodriguez Mr Hopkins hi Mr Guthrie approved F four to one with the abstention being the one next one is for Jennifer Guthrie for assistant softball coach I'll go ahead and make the motion for approval a second Mr Kerri is I miss olssen I uh Mr Hopkins hi Mr Rodriguez hi Mr Guthrie approved Four Eyes one abstention um next one is Mr Lonnie Alvarez for volunteer softball coach I'll go ahead and make the motion for approval I'll second Mr K is I miss Olen I Mr Hopkins hi Miss Rodriguez hi Mr Guthrie hi approve 5 to zero uh next one is for Miss Angelina Valen Suella for volunteer softball coach I'll go ahead and make motion for approval I'll second Mr kuren riches a I miss olssen I Mr Hopkins Miss Rodriguez I Mr Guthry she is approved 5 to zero okay uh we're all done with personnel items at this time we're going to go ahead and move on to Student Activities for approval of student overnight and out of state field trip for the senior class yes Mr K explanation students from the senior class reviewed the plan for the senior 5th May 2024 at our study session recommend the approval of the 2024 senior class trip okay Mr Kur will making a motion to approval I'll second Mr kurri is I miss Olen hi Mr Hopkins hi Mr Rodriguez hi Mr Guthrie hi it is approved 5 to zero okay next we're going on to uh future governing board action is there anybody that would like some future agenda items would want to do the double stuff no for next month um I don't think we do unless you just send us updated information and I don't think we need to have another meeting okay yeah that sounds good okay okay I got nothing else anybody Rodney got anything for next month no no okay all right I'm sorry Rodney did I cut you off yeah did briefly but no I have nothing for the next agenda okay okay we'll go ahead and move on to meeting adjournment I'll make the motion to adjourn this evening's meeting I will second Mr Ken Reesa I miss Olen I Mr Hopkins Mr Rodriguez hi Mr Guri we are adjourned at 1858 you guys have in front of you from Mrs C I saw that that's cute

okay the motion's been made to um continue this hearing till March 6th at 7:15 all those in favor say I I all those opposed no so the the hearing is um now continued to that date and time so I thank you folks for coming hi Mrs Kane good great to see you so we just we just um we're going to continue the hearing until um that date um on March 6 so um so that's that's really the end of it for tonight folks so yeah so if you guys want to confer and talk about it outside feel free and if you have any questions or other issues of us um let us know yes we communic up until this point Don has been the one that's done all the communication and I just want to make sure that this doesn't S the TA pack and we don't miss anything on March 6 and that this is communicated and is there something that we need to do before that to make sure that this happens I will make sure that you are communicated with and like any updates and any developments any developments that happen between now and then are communicated to you yeah I apologize it sounds like they were not the at least for tonight so no there wasn't a lot of communication s toar this situation we just want resolve in her I guess yeah yeah well I think all the I can speak I think the the members of the of the select board understand your position and appreciate great thanks thank you thank you good seeing you all yeah wish it was better circumstances yeah see you yeah bye Marth byee okay all right um do we need to close the hearing I know I no because we've continued it until March 6 so we can't do anything else thank you for that okay so just a note for folks here for um citizens participation the next item on on the agenda is the um historic Cemetery presentation are they ready to do that presentation is Helen there I see Joan she's nodding Helen's noding so so how does that uh thank you Lisa um so how is that going to work who's doing the presentation I am okay remotely okay yes we can hear you Joan that's all right I'm sorry hel Helen I see Joan and big letter is right below you okay sorry all right Helen go ahead yeah so I guess I guess Susan R has to make me uh call so I can share the screen Helen did you log in on the link or did you come in a different way because it's not allowing me to make you a co-host that's yeah I'm on the link you're not the host you didn't log in it's Jen on the other Zoom account right I didn't but originally it said Jen and then I changed my name so maybe it's still showing me as Jen I don't know I can get I can get it it's because the podium is host so just give me one second okay you should be able to do it now okay so um the Ashland burial ground uh which is the historic Cemetery uh in Ashland um is is the need in need of a restoration and and I'm here to do a pres a presentation for this and uh so I I wrote here the keepers of our stories the historic cemetery is inhabited by folks who built the place that we now occupi they built the foundation on which we Thrive their stories are held in the sacred place and our our stories of culture and place this is why we must restore this Historic Site located in the heart of downtown Ashland and we are the ones charged with advocating for the residents who will be part of our community for centuries and their eternity the Ashlin residents deserve our stewardship and their Eternal home now deserves to have a respectful and historically correct restoration the mission statement of So currently we're working uh together with the historic just interrupt can you it might be helpful if you made the screen bigger can you do make it a full screen so people can see it a little easier I'm sorry okay I didn't realize on your screen it wasn't the full screen so okay yeah so the the uh mission statement of our uh our group which is it's a uh the Ashley and historic commission the ashin Historic Society and and the working group uh the the the mission statement is to restore the ashin burial grounds of the ashin cemetery to an acceptable condition using thoughtful and historically correct materials and methods in involving the community volunteers and professionals we will document all work done at the cemetery all materials uh to be used to include before and after documentation to serve as a record for the future this uh was not done in the past which makes it difficult to know uh what actually had been done there um to construct a long-term maintenance plan for the site that will minimize future damage and keep the site in a condition that the community can be proud of so the restoration timeline and this is a little bit fluid a lot of it uh will depend on um funding which I'll get into after the timeline and how much funding we get over time and and when we acquire it so it's a little bit fluid but we expect the restoration itself to take two years possibly work into a third year you know if need be uh but the timeline for 2024 is to remove brush debris and base plants and trees uncovering buried or partially buried gravestones treating invasive plants with water safe herbicide it's adjacent to the sbur river so this is very important that we use um a board of health approved water safe herbicide to reduce the need for further clearing so when when volunteers come in clear out invasive plants this will help them to not come back so that we don't have to always have people going in to clear them out cleaning the headstones using D2 which is a recognized uh biological solution used for cleaning headstones um with a conservator for oversight a conservator is a person or person's responsible for the repair and preservation of things of cultural or environmental concern training volunteers to level headstones and perform small repairs assessment of uh repair uh which requires professionals because some of the work down there will require some professional um professional help it it won't be able to be done by Volunteers versus work that professionals can train volunteers to do which uh which is what we want to base a lot of the work that we can do on uh because it will save a lot of money and it will also uh increase the um you know the community participation so for Cemetery timeline for 2025 is to repair gravestones using trained volunteers with conservative oversight and professional repair and restoration is funding allows installing one to two informational kiosks using historically correct material such as Granite for the posts one kiosk would have a map of the inhabitants of the cemetery and the second kiosk would have historic information about the cemetery and its inhabitants and funding as as as funding allows I'm sorry as funding allows installation of native plants and grasses installing a 4in perimeter around each gravestone with round cover to minimize damage to the gravestones from lawnmowers and weed whackers as funding allows so that's a big problem uh we noticed that a lot of the headstones aside from other damage that they do have they do have damage from lawnmowers and from weed whackers which I guess is a very common thing in cemeteries of any type um and so to install around each each headstone a 4inch perimeter would of of of like a ground cover that wouldn't grow would keep the lawnmowers and the weed whackers from getting as close to The Headstone as they do now so they that would minimize the damage the damage there so the funding um the current plan is to utilize a small amount of money currently held by the historic commission we would like to apply for CPC CPA funding uh and we want to procure donations that will be used for the cemetery uh restoration project this would only money that would only be used for that um and using the work a working group member who has extensive fundraising experience and is ready to go as soon as we tell her she can uh and she's not a town employee or a special Town Town employee so she's able to procure that funding possibly procuring a 5050 matching Grant in 2025 uh from the Massachusetts State Historical commission uh the requirements for that Grant um that need to be satisfied are being worked on currently and um we have three work group members including two of the Ashley historic uh commission members including myself and Joan who took the recent workshop on how to apply for that Grant and so what we are hoping is that um you know we will be able to find as much of the work that needs to be done that requires to be done and and and add in some additional uh things like those kiosks and the plantings um you know as as we get the funding and then there's been a few other things that have kind of come up in the mix after I well before I wrote this but after I had uh kind of reformulated the plan um discussing things with the DPW like possibly putting in some a trash barrel or maybe even some signs that say that people can't bring their dogs in just to kind of minimize um you know the work that the DPW needs to go in and clean up after and so Community participation which is an integral part of the component the um historic uh preservation of the ashin burial ground is an important project to bring to the community and together to educate and promote stewardship and pride in our entire Community we hope to engage the entire Community from school-aged children to senior citizens and this is very important to us uh there's an important connection here for the community and there's an opportunity for a wonderful learning experience for everyone this was something that the members of the ashin historic commission uh working with the ashin Historic Society and and uh the working group decided early on as a way to instill uh a sense of pride in both it's to instill a sense of place in Pride sorry I said that wrong the history of Ashlin and its early residents connecting with the current residents who will carry this Pro and stewardship forward into the future um we've already got a nice group actually of volunteers that are ready to go we have someone fundraising I have people ready to go in to remove brush and uh invasive plants and small trees and we're hoping to get some more people to help them but we have a nice group and we have a larger list of people who want to come in for a u spring community cleanup and uh possibly training may even be able to fund some of the training this spring of some of the volunteers to do some gravestone leveling and and uh some small minor repairs and we will uh be doing hopefully that clean up day this this spring in 2024 with the board's uh permission so I I put in a few pictures here and I wanted to um kind of go over them I this is just a small sampling of the types of deterioration that exist at the cemetery site and you can see that the gravestones some of them are sinking and um buried in Brush and plant overgrowth there's mold lien discoloration uh on all of the stones some some Stones actually are are we would consider dangerous if you look at the picture at the very top right corner you can see sort of an obelisk type of monument and it's leaning what you can't see is inside of that Monument originally there was a pin and it would have been standing straight originally but originally there was a pin a metal pin in the center of that monument and and that used to hold it securely in place uh that metal pin is now deteriorated and is basically no longer functional or even existed and all of the pins and all of The Monuments in the cemetery are the same they they no longer exist they've deteriorated past functionality functionality excuse me but this particular one and there's a couple more like it um is actually considered dangerous because of the fact that it's leaning and because it's really technically not connected it could easily be pushed over that top part the obelis sort of part of it weighs approximately 70 pounds so if someone were to push it over onto someone else you know there could be injuries involved so so there are you know things like that that that we would consider uh dangerous and then um then if you look at the bottom left there's a stone laying on the ground that uh has a sort of a piece on the back that's cement that was a that was a previously inappropriately done incorrectly done I should say repair so what someone came in and did was they applied cement to try to level it on on on the ground so it would stand straight but it didn't and and it deteriorated very quickly but unfortunately because they also applied it right directly to that stone that cement is further deteriorating the stone at an accelerated rate so that particular Stone would require Professional Restoration because that cement has to be very slowly and carefully chipped off uh because it has to be removed to reduce that acceleration of deterioration in that area of that stone and very difficult to do so that would be something you would want a professional to do and there are um a lot of other stones and a lot of other types of damage down there including some other repairs that I I did notice while I was down there in December there was another obelis stone similar to that one and it looks like someone had sort of tried to glue them together with some kind of pink gooey stuff that's sort of seeped out so you can see it so you know that that wasn't done correctly um but if you look at the two stones on the bottom uh right hand corner you can see that they look a little bit cleaner than the other Stones these these two stones were sprayed uh in November this picture was taken in December uh with the D2 solution they've had uh no real scrubbing and no real uh scraping at all so the D2 solution which actually works over time so even over a period of time further down the road from now they will continue to improve um the mold you know any mold any like and things like that that are on them will continue to to uh disappear and the and the color and and they're they're readable now you can actually read those stones so that's uh part of the you know the Improvement and and that's what the D2 solution can do and so that's pretty much my presentation I I would love to answer any questions thank you uh Helen um questions or discussion yeah go ahead I just had a couple of questions just about the cemetery itself and um Helen is that what's the oldest uh grave marker in there I don't know the exact date but I do know that we have a revolutionary um War veteran buried in there and we do actually have a number of um Civil War veteran believe it's Civil War veterans but they they're not really I mean they're very difficult to find that the grav at this point are hard to tree but there are some that we know of and they're not properly marked as veterans um which is another thing we're working on getting because um you know when they go around on you know Memorial Day and things and they put the you know recognize the flags and these these graves are not getting that because they're not really um recognizable so that's something we're hoping to fix as well is this an older grave area than um Simpson I don't believe so there may that one maybe as old typically I think most of them are newer okay and and you know how many graves how how big is that area I guess it's actually so there's this is an interesting story so we believe there are about 600 people buried here you can see about 200 stones in different degrees of um condition uh some are really um not well not in good condition um state of Ruin really uh but we believe there is about 600 people in there and so one thing that the uh conservator will come in and do is approve they're going to try to count count the graves but we're also working on although it's expensive um there is a I I believe it's a GPS ground thing that they some kind of thing that they can come in and they can actually plot all of the Braves and it can be used and I had the information and I should have had it ready in I don't I'm sorry um but I like a surveyor could come in and plot all the grades and they would they we would have the actual information that cost close to $6,000 so that's what I would call a wish list item depending on how much money we get and how much we're able to do um you know that's that's you know something we would love to do um but in the meantime we are planning to have the conservator that we're going to use for training the volunteers come in and they as part of that will prove to find as many of the grades as they can um and they they were the ones that estimated that there was about 600 grades in there a lot of the stones uh I don't know a lot of stones but some of the stones when they built um when they built the other Cemetery for some reason isn't coming to my brain I know the name of it when they built it um because I guess it was more prestigious to be there uh than in than in in this one at the time uh some families moved some of the grave headstones to the other Cemetery some bodies went some didn't so there are some bodies buried here and their headstones are are on the other are in the other uh Cemetery do you mean the S the one over be by the church that one or Wildwood wild Wildwood wild yeah Wildwood for some reason the name just went right out of my head but yeah Wildwood so when Wildwood opened because it was more prestigious to be in Wildwood than it was to be here there were families that did move some of the grav ston to Wildwood while some of them moved the bodies not all of them did so we don't really know exactly we don't have an exact accounting of that do you have a projected budget for this for the whole project or I'm working on that now um but I can tell you that we um so we're that's why we're planning on doing this in stages and what we have is a wish list of items with a set of priorities so the first priority um is going to be to get the brush because in order to get an accurate so in order to get an accurate evaluation of really what needs to be done down there we have to get a lot of the brush to be out out in the invasive plants out of there it it will be easier to see what needs to be done um and once we have that information uh we will kind of have a better idea of how much of it can be done by trained volunteers and how much we will need to require for professional uh help so we and I'm also getting estimates for the um the kiosks and the plants and the herbicide which I did have an herbicide evaluation estimate I think it was $340 something dollars and some of the plantings were another 300 and something dollars so I'm putting all this together and like I said that's that's why we're kind of doing it on a between two and threee period it's going to depend on exactly what all the figures come in at we don't have the final figures but we have enough information to start a lot of it because we are using unpaid volunteers and I am keeping track of that unpaid volunteer time by the way so it's pretty expensive um and so we have a lot of people that are really committed and and are really putting in some some you know valuable time for this uh but as far as the overall estimate it it's going to be slow just because we have to kind of go through some sections to get to the next section before we know what it costs uh but we we believe we can fund this year that brush removal with the um verbicide and the clean up day with the conservator and training of the volunteers which which is what our timeline is for this year and then we'll apply for once we know what what the cemetery itself what the the actual work that needs to be done how much professional work do we need how much can be done by volunteers we'll have a better estimate for the total and that's when we'll start applying because I really don't even think we can apply for the CPC funding until we actually know how much money we need and how much money we're getting through our our fundraiser who um you know seems to be pretty confident that we can get a you know a number of of good uh donations but we have we still have to wait and and and I'm expecting that she's uh once she gets started she's gung ho she's gonna go right at it so we'll see what she can come up with okay um just one last question just is ultimately would this be someplace that um people could just go and and visit or you know would you not really want people in there or no we would want people in there for for for as a matter of fact we very much want people in there this is a part of the community this is like any other part of the community um we want it to be very much approachable we we just want it to be in a respectable um condition a condition that it deserves to be in uh for the residents that that reside there and for the community which is why we decided getting instead of just trying to hire professionals to just do everything which is very expensive I have to tell you one of the reasons volunteers is is a good idea too is it saves a lot of money but also it gets them involves it gets them educated there's history here this is in the Heart downtown ashin in the heart of the his what we're hoping will be the historic district but it is the historic district anyway and so it's a part of our history and and it's a part of everyone who lives in this town's history it is their story because these are the people who who built this town this is the culture that has started with them and has worked its way up to us so we want people to go there um I'm not so sure about dogs DPW seemed a little um you know like they didn't necessarily want dogs in there that's okay um but the people we want them to come we would love and we would love to have it so they can read the headstones and they can see who's there and and that the the informational kiosks would be there as a way for people to know about that site that that history in the town that they belong so thank you H I'm just going so uh thank you for that presentation I just want so um you're putting together a budget you're going to be presenting you're going to be applying for funds for the C CPC for this fall uh Springtown meeting is that your timeline no no I don't think think so I I kind of really would have wanted to but I think what is going to happen is that we're going to have to get past that spring clean up day we have to get in there and we have to get brush and a lot of so if you kind of see some of these pictures and there's more than what I've got there but some of these pictures if you take notice here at the top there there there's headstones in wooded Brushy areas that are sort of buried and and covered and we don't even exactly know what's there so hel I excuse me for interrupt I just so are you asking ask for something specific tonight this has been a so I'm asking for your so this is town-owned property and so we just basically want the select board to give us the go ahead to go ahead and start uh and move forward with the restoration project yeah okay to physically access the property before we get that I think some the rest of us still have some question yeah I just wanted to kind of lay out the pro so help me understand what we're trying to determine tonight so yeah I well I had spoken with Michael Herbert yeah and he had said that since it is a town-owned property that we that we would require the select board's approval for the goahead with the project so that's why I'm here before I before I go with your guys questions or comments Michael is there anything you want to say about procedurally or issues that you see with this um well so Helen and and Doug Small and myself we talked uh about this and we talked about what levels of support that DPW could provide um and we're able to provide I would say some light support so for example like helping with the brush a couple of times a year um you know perhaps we the tree work that comes later you know we could roll it into our tree contract if necessary I think Doug's main concern was um you know once it's once it's done it becomes more attractive to the public I mean is that can invite more like Helen mentioned dogs trash you know is it going to be another like level of maintenance that uh that we have to be concerned about um my my larger concern is that so technically this is a town-owned property so it would fall under you know some operational management and you know we we know we're not able to we're not we're so it's it's a a problem that's growing which is the staff that we have are not enough to maintain main all the property so the ability to use volunteers and the fact that we have volunteers that are willing to do this and put in a lot of hard work you know I think we want to take advantage of it but like from Doug in in my perspective like so we haven't done any research on like the D2 chemical or or anything like that or any of the conservators or anything and we're not going to be able to so we don't want to necessarily be held liable or be held responsible for something that we really haven't had any kind of management or oversight over and so that's kind of like the bigger overarching issue but um you know which I don't know if if we could ever do any do anything with that officially um but anyway that's that's kind of the general concerns I mean I will say Helen and her team I mean they have a a good strong core of volunteers um that I know are willing to do the work and like I said we can supplement it but I will say like once the money like once you start talking about CPC and once it starts hitting our accounts then then it becomes part of the bureaucracy for lack of a better term and so you got to start thinking about procurement and you know I'm not necessarily sure how much we much more we can take on procurement wise in the near future um but like we we have to think about that stuff as well okay can I address that a little bit um okay Helen yeah maybe just quickly so we can get to the so I looked at the 30v the 30b manual and and the curement process um back in November um and I've looked at our plan and I've looked at um you know as much of the cost that I can that I can anticipate at this point the biggest cost that I can anticipate is how many headstones will need to be professionally um you know repaired or restored and but what I can say about that is that it could also be done over time and what we were kind of hoping and we could and we could add this in too Michael that you know we that you could you could we could run all of our um anything that we procure by you uh but I we were kind of hoping in and to keep the cost low enough so that we could do what's called Soul Source procurement um because I know at certain dollar amounts uh you have to go uh through the whole bidding process and we like to avoid that as much as possible so we're really hoping not to have to do that if we can you know and I think if we were to do it in multiple stages um which makes the funding easier anyway so that's called bid splitting and that is that's called bid splitting and that's illegal um no no not if it's under not if it's under so for instance if you were to do the brush removal and and and and the supplies for that this year and then you did this the um the volunteer uh uh training this year that's all under $10,000 that's not necessarily headstone uh restoration so say you did Ne next year you did headstone restoration depending on if it was over $10,000 or not if it was under 10 you would be able to do it under s s Source procurement I read this through on the on on that manual and what we're hoping is that it would be or that we would also um you know we would have enough money that we could put aside you know for like say the um so do you have funding now the kios so if we didn't then did the kios in a third year and kept it under the $10,000 you can still do a soul Source procurement and then you know and then if we had to do a procure you know proc so hold on a second Helen hold on a second we're we're seeing a lot of shaking of heads by Jen and Michael regarding the research that you're talking about so Jen could you I can yeah so it's not a soul source so a soul Source means that there's only one person that can do that um it's a pretty high bar and there there is a maximum for that and right now it's 50,000 and that's but you'd still but you basically have to prove that there's only one person that could do that I think what you're talking about is best practices but if you know that over a course of a time a Project's going to be $440,000 you cannot sort of break that up into small pieces because they don't allow us to sort of not do procurement um just because it's easier I mean that's but if we were but if we were doing because we had so much funding this year and so much funding next year not not not to to do it to avoid say a specific rule but just and and also to to divide each group so the the the herbicides and the plants would be different project from the um The Headstone restoration which would be a different project from the so kiosk installation Helen I'm gonna I'm again I'm going to stop you if you don't mind Rob sure so it sounds like there's still some work that needs to be done in regards to the planning of this project I mean I I think I support the you know I support cleaning up the cemetery but I did have a note that I remember Michael saying that there would be some DPW that needed to be associated with this and right now we don't know that the DPW has the time to do that I guess my question and this is to you Michael and Jen we have volunteers mhm I mean and I would think that some of the just cleaning of the brush or removing of some of the you know and putting it in a pile for DBW to pick up is that possible that first step so the day in the spring could that happen yes okay and then the next steps we'd have to have a more detailed description slash discussion as to what that would entail I'm hearing different things in regard to procurement and how you do that um so I would recommend that a more detailed plan get created and then that comes back back either a written one a written plan um either to probably to Jen and Michael that we can then review so it okay can I just ask one question about that so when we bring in the conservator in the spring for the cleanup day it was actually was going to be part of a a weekend where we were going to also train the volunteers which would mean if we didn't have to pay them twice it's a $2,200 savings would we be able to include that so I I I personally need to look know a little bit more about what one what the conservat what you're looking for the conservatory sort to do and where is your $2,200 coming from um okay well well we do we do currently have we do currently have a small amount of money in the um historic commission has a small and that would cover that we're also expecting but where where are those funds from uh Paul gust okay okay okay so um I have questions should let's yeah go ahead BR so um Helen I I I had a question that I'm not sure if it's more for you or it's more for Michael but talking about um you know this is a town-owned property and looking at the pictures of some of the precarious um monuments and things on site from a from a liability perspective if we have like a big cleanup day and something falls on someone from a liability perspective like I'm I'm just I'm just curious like what that looks like and you know yeah so one that's one reason to have a have a um oh God things out of my head again we have a waiver of liability for yeah I me there's a waiver but also when we they do Town Forest and at the Warren Woods so it would be the same liated it specifically for this yeah and the conservator also is there for that reason to to kind of keep every everything and everyone you know sort of from getting damaged themselves that that would be part of their job uh to oversee that that work and and to make sure the things St safe and actually that particular stone that I showed you when they come in for that cleanup day I believe they're planning to pallet that so that doesn't happen okay all right one other question that I had um I know you were talking about procuring donations to be used um were you planning to to develop like a 501c3 because I don't the historic commission isn't isn't a isn't a nonprofit and I don't know right what right right no so this would be done under the working group uh we have a we have a a non special Town employee who's got a lot of experience at uh fundraising and actually um she has some things in mind that we've discussed and I'm not going to jinx them by spefically saying but I know we have some things in the pipeline that that if they work out uh would be would be pretty good I'm actually talking more logistically because it's because it's a it's a town board who's going to accept the funds is it coming is it like into because we have to go into the town account that the money that Paul G Gerson gave us I had actually spoken to Michael about this the problem with the 501c3 was that it really was a lot more intensive than what we were prepared for it's a lot bigger time commitment you need a board of directors there there was a lot of uh involvement there that we're we're really not to into the historic commission into that historic account do it in the account okay yeah but I I do know for instance that the um the The Corner Spot because I had spoken to Beth that uh The Corner Spot they had they had uh raised money so she told me there is a way to do it I don't really know exactly myself what that is but she did say there was a way to do it and that we need we we could house this money in that account I talked to Michael about that because one of the things I was told by some of the people who I know um were talking with our fundraiser is that they do want to make sure that that money is only used for this purpose um and that it would be in an account that wouldn't go back to the town for other other purposes okay and then I just have one other quick I just have one other quick question so this conservator that you've been working with um like did you vet other um experts like was this just one person that you reached out to only only and mostly because there aren't really very many if any other people out there that do this it's mostly these people that do this are coming in to do the restoration themselves this is a very unique group um they're out of Westport Massachusetts they're a group of one guy's a dentist one guy's a pharmacist and one guy's a like a fisherman or something I don't know but they do this because they love this this is their this is their hobby really more than anything else but they've gotten very profession over the years uh they've been doing it um just under 10 years I think and they've restored all the cemeteries in Westport and a lot of towns around them they get people from all over that come for them in a few minutes we have to open another hearing but we'll we'll put it I just want yeah I just want go ahead any other questions I have hold on a second wants to ask you got two questions for Helen I like the idea I like restoring the cemetery um to what it used to look like or close to it um that is surrounded by apartment complexes 128 has uh families that are in there with young kids uh conet Street has families uh in those in those gray Apartments uh they don't have backyards but I do see them playing in the cemetery area uh the brick building further down by the Sudbury River same thing the kids are up there playing in the back area are there any plans to put some sort of fencing in that area one for protection if we're going to put all this money investment into it and um where would be the entryway for that because again it's behind the Federated church and near uh 128 Main Street so is there a map or is there we wouldn't be changing any anything structural like the entryway um and I believe if we were to put in fencing which would be costly that would be on our wish list item would probably be pretty low just because there's other things that need to be done first but one thing I wanted to say about the conservator just I want to do it before I run out of time is that they are willing to train volunteers that's very unique um and at a very low cost um to come in and spend an entire weekend not only overseeing the cleanup project but then probing uh for the the the grave the the the graves themselves and training the volunteers that that is what makes them very unique from from anyone else I've looked into so I just I did want to just kind of say that about them they're they're TNT gravestone Solutions out of Westport Massachusetts so Helen um so I'm just I'm wondering if we can wrap this up uh quickly before the hearing so I guess I'm going to suggest I mean I think the board's very supportive of your proposal in getting this done I guess my suggestion along the lines of what Yolanda was talking about earlier is that you have some meetings with either Michael or or Doug or Jen or whoever um and then come back to us with a more detailed Proposal with something we with the kind of uh the questions answered and that we can take action on I think the uh the select board likes this idea and wants to help you move forward so I don't know if the only the only problem with that is some of this some of the answers that you're looking for I'm not going to have until some of this other work gets done no that's I kind of need to know that we have the go-ahead for you know at least some of it would you be open to allowing the spring cleanup to happen well except that she's talking about that the con they're looking to have the conservator there during the spring cleanup and then make it a full weekend where they he they help them clean up and then do training that weekend so I don't know that I I I personally would sort of want to see a more flesh out plan well we don't we don't have a date set yet we were planning to do that in the near future could come back think they need to come back I think if they can come back with you know what the cost of the conservator is and exactly what they I can tell you the cost of the conservator hold on right so it's $2200 yeah but not only the cost but what is that giving you right that's giving you the whole training weekend they on Helen so I appreciate your enthusiasm and I love that but be I think before we can make a you know this is Town property and we want to support this but I think we need to have a little more hard facts not just from what you're telling us but in a written proposal that says you know this is the conservatory we'd like to use this is exactly what we're going to get for what we're paying them what the volunteers are going to do maybe a mockup plan maybe a mockup form of you know Li you know dismissal of liability for the the volunteers are going to go in there and let that be the first step so you I would say as soon as you can get that done you can come back to another meeting and then we can help you and who's Helen's main contact who should she be you Michael or Jen or Doug yeah I mean me for right now so and we'll we'll pull in people and and I guess my next question is do you guys have the time to support her at least getting that to us we can do a couple meetings for sure Helen I think you've got most of this stuff already I think it's just organizing it into kind of like a written plan just with you know certain line items things like that it's great good work I mean you know appreciate does that make sense to everybody so okay so uh have so I think we're Helen thank you for your efforts and uh feel free to you know you know when you're going to talk to Michael if you have any other questions email the entire board I'll try to respond and but but thank you all right thank you all right take care they might be online thanks Helen thank so um other okay so the next item on our agenda is the um is the public hearing for transfer of liquor license easy convenience uh 69 Pawn Street so I'm going to read the legal notice um notice is hereby given that the select board will conduct a hearing regarding an application to transfer of wine and malt Package Store license held by D2 convenience Incorporated DBA easy convenience store to easy Corp DBA easy convenience food market okay um this is for easy convenience store 69 Pawn Street ashin Mass 01721 a public hearing will be held on the matter at Ashen Town Hall 101 Main Street Ashland Mass on Wednesday February 7th 2024 at 7:45 p.m.

and it's been marked as received and it's in progress so when we get to that level of a system that would get automated and then the principal or the custodian will be able to see in real time the status of that work order so that's definitely a place we want to get to and and we're hoping we can get there by the this year is there a reasonable turnaround time between and I'm sure this list of work with is I don't know how many open items you have probably a few but is there a reasonable turnaround time uh that that's on yeah that you can talk about this this this kind of goes back to the triage right if it's something kind of fast and you know Brian's in the truck and you know can head over there and take care of it it's minutes sometimes you know sometimes for the bigger issues if it's something that goes into the city workorder system and they're waiting on a part you know it can it can sort of get fragmented pretty quickly that if it's if it's a city work order often times I'm going to a role of Lea zone between the Board of Ed and and public buildings to get information like for instance uh the heg building uh what's going on with G building okay you have parts that need to be ordered U what's the lead time on the parts when when can you have a crew here so I try to get as much information as I can from the city to give back to Mike for that does the person but let's hypothetically say in a classroom sink overflows or something like that for a teacher can't function and then creates this work order gets in touch with you at some point in time is that person aware or notified or can go into the into the system to see what the status is like supplies on order so they they know things to be attended to as opposed to calling you up and saying hey what's going on at this time the system isn't sophisticated enough to do that and that would be the more the more advanced system that we're hoping to move into um Al did you have a question and so at first I apologize because I'm new to so I'm I'm an learning curve I'm like a sponge okay so if I if I ask a stupid question please I apologize but I'm you know I'm just trying to get just you know to he need is a comment en rich I think that if you create a Google form you can automatically create into an Excel and a spreadsheet of what time that that was submitted and all that I think to Anita's thing is that I've heard teachers saying that I submitted a work order but I don't know where it is I haven't heard anything from and I think to her to her question is a nice quick email and it doesn't mean right away but somehow through the day to send and say hey we receed your work order we're working on it that's just more of a credibility for for the board okay the other part of it is you know I find listening to people I find that we are on a reactive mode instead of being a proactive mode okay it seems like every time something happens we got to react to it instead of really I got I got to be careful what I the words I choose but the reality is like I said we're being on a reactive mode if it if it's nothing happen I think everything is okay well unfortunately our school system our school buildings are getting old really old and I think that we need to dedicate uh team together to do an a monthly survey of all the equipment that or everything going on in our buildings because it's not getting any younger and I I think that that's part of being proactive um you know we should have Parts already for the heating system not to wait to order them you know what I'm saying that's being proactive we know what system it is we know that it's not the first time it broke I'm for sure okay so why don't we have the extra supplies we have their equipment so we can do a quick reaction I'm a Believer and I'm I'm just one of them okay I'm a believer that we as a board of education should have our own maintenance team together that we can move rotate them around to different schools instead of depending on the city okay I really believe that because I think that the city I hate to say this but sometimes their AC shows that we're not a priority and our education is a priority and I think by having our own maintenance teams I think that can benefit us especially in our old buildings thank you one needed to Tri a question and then we'll move on to the next agenda yes I do um over the years um one of the things that has been asked for from Danbury public schools is to alleviate the confusion of who responsibility is can that whatever you read off today um be written up given out so that people are very much aware of what is the danburry public school's responsibility as far as the upkeep and responsibility of of buildings and what we do not have control over that belongs to the city um that was one thing and so I am going to might push in a little bit with you right now to say um I don't think that it's enough for us to uh on the sites and Facilities committee to say we're working on a system we are coming um forward with a reputation of not responding um to work orders when I'm hearing that we are respon but the communication is broken so even if it means a quick email or a quick phone call I think that we have to take that into consideration thank you thank you yeah I I I hear you and and it's definitely something that we want to improve upon because this has been a manual process now for so long you know and uh you know it's really come down to an issue of Manpower just having enough people there to kind of receive and send the emails and you know we have people just running around doing deliveries and changing light bulbs and you know doing the best they can to be responsive to these um as I mentioned the system that we are putting in place we're pretty close Rich if I understand to be ready to roll so what I think would be the best interest of of you know of the district but also would would you know be responsive to to the West here of the board I think we're just going to try to accelerate getting that system up and running and my hope is that that will sort out a lot of these issues pretty quickly without having to reshuffle resources or you know change anybody's work duties to sit response emails so ad balar how how long do you think we could be before live I would say by the end of February end of February okay I just wanted to mention one more thing with the process of the work order system that you know because I I understand that there's concern of teachers not getting information and the way our system is set up and it's more of a controlled thing is the work orders go through either the head custodian or the principal for the most part and one of the reasons we do it like that is you know what's to stop a teacher from saying oh I'm going to take down this light fixture in there and we would really want the principal to be aware of that and okay that work order um we don't want you know to get out of control and too many work orders coming through would only jam up the system and ultimately slow it down so there is a control just on making sure that what they're getting is manageable and you know reasonable real quick question what's the communication been from the city to us in regards to status of what we put in uh what work orders we're putting in with them so that one's a little more challenging um at varying times we've had different levels of access to pull reports on that work order system currently I believe we have to pull individual work orders by number um so if you want to check it you have to go in and look at the specific order I don't think we have the ability to run a report currently no no the the way it's set up if if I put a work order in I'm the only one that can see the status of that work order um we at one time we had a group uh user where Brian myself and uh Terry were on it and that wasn't working out so I I Rely heavily on Terry to update the information that she gets and put it on our rep order system it currently is man has to sit there I don't know what you 10 15 hours a week what do you think she dedicates to this task yeah a significant part of her job is doing something manually that could be done in the touch of a button um some things with the new system you're talking about is that a purchased system or something we've developed internally it's something that was purchased a while back then yeah but it include some of the bells and whistles we're talking about now that up the efficiency Melle you have a question so the system that we currently have is it that we don't have access or that it's kind of an Antiquated system and we're utilizing all this administrative time to update it because I know I used to oversee warranty a development an aging report and it was manual it was with the printer paper so I'm I'm wondering is it access or is it that the system is that inated it's a good question um and may a little bit I don't know you're talking about our current work order system yeah I think pulling from school duties in other words is it capable of achieving what we need and we are just limited in Access with the city and we need to work on that because I understand what Al was saying about the maintenance inhouse but you know just in a background you've got liability that'd be a plumber electrician you know all kinds of um expense and and uh just keeping staff you know waiting something so I'm thinking it's access um maybe communication between what our access is and the system because I think I was working on a report 25 years ago with paper pink and white and ribbon and there are aging reports so it's got to be in the system we just need to have that accessibility that what we're currently using is basically a Google doc so when I do update the the principles and the head custodians I'm manually manipulating this do doent and cutting and pasting so you know they're getting the pertinent information uh whereas the system we're going to I can click on reports uh work ERS older than 60 days uh what school it is so or who's got Plumbing issues and splits it all out so could be it might be our access we can find that out thank you I I we'll just assure the boy this is a big priority for us we're system as quickly as possible ready to move on to the next you have one more question okay one more and then we're going to move on to do the budget because we're talking about it the capital budget and then the regular budget that we're talking about if you could talk about those numbers and I know that um how many projects or I know you've given us a list about a year ago but we're looking at again parking about almost $2 million and capital Improvement that would be this discussion tonight right yeah I don't think I don't think do we have that on the agenda for John has it on finance so it's it's going to come up after yeah so I just want to get through the background stuff the new members okay all right so the next item is just no view con current building issues um I wanted to focus on two specifically uh D High School G building and mo Street School um these were two kind of hot issues attended in the last couple weeks um that even made it into the newspaper so I just want to um uh talk a little bit about some of the issues G building and I have a memo here that Antonio shared with me just this afternoon with an update so um I'm going to just read a few sentences from it so um everybody can hear directly basically from from the city buildings of the department um two of the three rooftop units in gwing are currently running and being monitored now these rooftop um units these are the air handlers um they uh some of them have functioning um but um there was concern over a low Freon level the systems are being flushed and a new Freon is being installed and that should be done by Friday of this week so that should sort out the rooftop unit issue now there's a separate issue with the boilers and sorry I had this all highlighted well I know what they were saying the there's two boilers and and it's for redundancy so Mo pretty much all the schools we have at least two boilers so if one goes out there's there's a backup um it's very rare that we need both boilers running at the same time like if if we get down to a z degree day that's where both boilers would kick in right so there's a level of redundancy um now what was happening was There's issues with the compressors we keep blowing compressors and we've not been able to figure out why this is now this last time they quickly ordered the new compressors they've been installed uh but this time they've gone a little bit deeper they've had a contractor come in and look at and basically do a diagnostic of the system um Antonio described it as a line set basically they go through and they measure all the piping and they look at the gauge because they can tell whether the pressure is too high or too low they look at the gauge of the the the joints and kind of the elbows in the system to make sure that that the pressure in that system is consistent this is a huge job because you're measuring every you know centimeter of line through that entire building um so they've completed that and this is the first time they've done that since these problems in G building started I don't know four or five years ago now so that's that's actually gone back to the manufacturers Engineers they're like really going back to sort of like the you know Genesis of the of this system to figure out if there's something in those lines that's making the compressors work too hard maybe they're too small whatever it is to figure out if that's the issue and if they identify that issue then this ideally would be you know the you know the solution that we've been trying to figure out for so long um because replacing these compressors it's really just treating the symptoms there is an underlying issue there and U they've taken steps really get to the bottom of this because I mean they're they just frustrated with it as we are you know they're the ones going over there having to solve it all the time and you know just like us they've got limited resources and and uh you know limited uh Brokers so is any of this expense still under warranty any of these compressors that we because this has been going on I mean the building is not that old I don't know the uh I don't know if there's going to be a reimbursement I know the city purchas the compressors outright um but whether there's going to be reim warranty I I don't know I can find that out okay thank you any question I'm not AIT member but just to just to follow up on Louisa's question I guess is is there any liability on the part of the manufacturer who put who developed the system yeah I mean bigger bigger than just like a warrantee issue like if they have installed something in our in our school that doesn't work because of a flaw in their design do we have any recourse yeah um that's a great question it's certainly on my list when the the the report comes back from this engineer so I'll hopefully have more information about that next time we get thank you thank you anybody have any questions G building no okay okay and then the second one I want to talk a little bit about was Mor Street uh there's a couple things going on there there were some leaks um in with the um uh with the tank and the boiler so while they were in there they made a few repairs to it to keep it running were making those repairs they found there was there was some damage to the tank they've since ordered a new tank once that tank goes in it's more preventative at this point they just want to make sure it doesn't fail at some future point so they're going to be reinstalling that tank and then uh they believe Mor Street will be up and running um with no more problems now one other piece that I just wanted to talk about this and this kind of comes back to um some of the inefficiencies that we were just talking about the four quarters um there's an issue with the building management system now what this is the the system is you building is very high-tech and I I I think I mentioned this somewhere else but you know what that means is basically it's um you know it was described to me as the the repair men don't show up with the toolbox they show up with the laptop um so getting people who understand it well enough to troubleshoot it to solve the problems can be a challenge um up until we had our breach last summer it was possible for the controlan to remote in by the VPN look at the whole system do whatever Diagnostics they needed adjust you know what P whatever you know digital levers they needed and and make adjustments to the system close their computer and then you know and then that was it and we'd be done in an hour um you know and these guys are I don't know where they are Harford or Stanford something they're out of Harford area yeah so in the absence when the breach happened we had to literally lock that door that allowed the remote access um because that was the the kind of entry point for the reach so now that that wall has been essentially ripped up that control that access is no longer available so when these failures started happening a couple weeks ago they said well let let me just get into the to the system and check it they said oh we can't okay well now we got to send a guy out there well we're in Hartford it's the dead of winter everybody's furnaces and whatever are going down so you guys are in the queue will be their next Tuesday right so Antonio guys go out and they try to troubleshoot it and they do the best they can but the people who understand the system who installed it who manag control system can't be here for a few more days the system lims along so the reason I say this is because this is one thing that that we're trying to accelerate getting that um access point rebuilt is very complicated technical work and I don't understand it it's an IT security thing um but we have now reallocated resources and people to accelerate that and get that built back up more safely so there's a new system coming on board that's going to allow that remote access channel to open back up and the next time if if there's a next time right this sort of thing happens that portal will now allow them to remote it from Harford they'll be able to look at it in the moment rather than saying I'll be there next Tuesday um so there is you know a bit of good news there um but um you know this is this is part of you know some of the security thing features that we had in that 785 ask that John's going to be talking about a little bit it's it's things like this that on the surface you kind of say oh that's just you know Network computer stuff but these are the real world implications of not having those sorts of features available um turned into a heating problem that made a lot of people cool so um it is important you know that we think about these impacts when we talk about you know things that may seem a little bit Arcane so that's all I have on three so any questions okay number four I'll turn this one over to Rich uh for his um well we recently had our holiday break um which gave us an opportunity we did a lot of relamping and areas we couldn't get to we replaced all the lights and shelter uh at the gym in the cafeteria that reling relamping very glamorous way saying uh we replaced all the lights at a stly rough gym in the media center um also broadw the Middle School the gym and the auditorium um why do we need a a break for those tell them why well yeah the the school is basically used not just even the school but at for instance Broadview Middle School auditorium uh they they practicing after school get to the lights big deal y so we did all the stage lighting at Broad View and preparation of their play so we should be in good shape there uh we replaced all the air filters in the schools for the mechanical units that's something we do three times a year uh detailed cleaned rooms scrubbed and reced hallways and Floors uh we did some fence repairs at Park Avenue somebody had hit the fence in the front of the school also we had a broken section of fence in the trash Carrell um henbrook we we closed off there was an open section where kids could run down the hill so we closed off that with the fence and a gate and also in the P staff bathrooms we had a female male inequity of rest staff restrooms so what we did is we made all the restrooms all gender and put a little occupied latch so you would know if somebody's in there walk in on anybody um so that's what we did recently um looking forward to spring break we were going to have shock electric do some electrical work in Hatter Cafe um they've been able to secure lot of nice new equipment you know through a grant which they don't currently have a lot of the uh the required electrical in there so we're going to be upgrading the electrical in there um we also replaced some clay traps at Broadview middle school and Rogers Park Middle School that's for the art rooms that you need to something to you know weed out all the debris and stuff and those traps were probably about 20 years old and had seen better days um we also we also installed a new Hill that Rogers Park and U looking for this summer the uh the main items are King Street Intermediate and milridge primary flooring um we also have ballards and visitor parking that we plan on [Music] install so that's our report any questions of course um I and I'll give it to you Mike and I had said at a previous meeting I'm um glad that we're going through our school buildings and I just need to know who is responsible for our Crosby Street bus building where we house our Endeavor uh program and how often do we go in is there maintenance assign there on a regular basis yeah so that one we lease that property U we have a landlord and just private owner um there are certain aspects of that building just kind of regular you know vacuuming and things like that on us talk tell me how often happens so so in the past year um when the lease was renegotiated um we added the responsibility of of the of the smaller day-to-day maintenance for for my people so I've had my maintenance guy going there replacing toilets replacing light bulbs light fixtures if it's a larger item I I think over $2,000 we rely on the the landlord to take care of that did you say Rich we over delivered on our sh um Mr jenti has spent a good deal of time there you know unplugging toilets no no my my maintenance guy uh Mike jenti is assigned there he's he's done a share of toilet clogs and um actually replace toilets that were a consistent problem um he's done a significant amount of lighting there um we get our fair share of vandalism there so probably in the past year we we've spent over $5,000 worth of sheet rock rebuilding walls and putting up a more bandal prooof wall that nobody would want to punch because they would hurt their hand and I'll just say you'll hear us refer to M and Carlos quite frequently they're our our main guys and um they are just I mean they're rock stars and you know just the most recent thing you know guess it was a night of the heavy rains at par they got there at what 1 in the morning 1: a.m.

parties wishing to be heard in this matter should appear at the time and place indicated above interested parties who are unable to attend to hearing May submit written comments to the elect board's office Town Hall 101 Main Street ashon Mass are by emailing Susan Robi at sroi at Asin mass.com sign Robert shair chair select board so I'll have a motion to open the those in favor open the hearing say I I hearing's open thank you okay so Susan or Jen someone want to introduce the is the proponent here someone from Easy convenience store yeah so my name is Kyle Vieira I'm actually councel for easy Corp who's the applicant here um if it's easier for the board I can kind of give a kind of an overview of the transaction some more details and then if you have any questions or anything you want to answer uh me and the managers can kind of answer your questions if that works great so I see other people are here and who else is here for um for this can people raise their hand if they're here for this hearing I just see one one other person online maybe two two there's Yeah couple okay great all right thank you go ahead and no one in the audience is uh not here okay okay great thank you go ahead yep so this is for the transfer of a beer and wine license um just some background on the ownership group uh bam mode who's here today she's a manager of the corporation and she's also going to be the on-site manager the operations manager of the business um the ownership group here is extensive uh retail retailing convenience um experience they've spent uh over a decade in that industry um they've previously uh had 10 years of management experience at convenience store and they sold a variety of Controlled Substances such as tobacco um and as far as we aware there's been no um violations either at the state level or at the local level with any of those businesses as far as certifications go this new ownership group is going to be tip certified including each and every employee that's going to be working at the premises itself uh we're going to install at the beginning of the new ownership period there's going to be a ID verification system an ID scanner to make sure that each and every person who purchases alcohol is of age um you know additionally in terms of the store itself it's pretty straightforward um this is a straightforward transfer the hours are going to remain the same the name of the store is going to remain the same and the operations himself are going to remain the same it's going to be an identical business it's just going to be ran by a different and new ownership group um I do want to just mention here there is a pledge of a pledge of a license here what that means is this is being financed by Rockland Trust it's Alan uh for the purchase of the business so they're pledging their license in the inventory in the business it's basically a security interest so if Rockland Trust needs to foreclose which will not happen we do not believe that will happen here they have a security interest in the property um of course if that ever happens any transfer of license in the future from the bank would have to be approved by the port of Selectmen of Ashland so just so you're aware of that and specifically on any votes that you may have I would request that you also vote on The Pledge the abcc is very particular in their requirements and they require that the town approve not only the transfer but of the Pledge of license itself um so otherwise I P here if she she can answer any questions or if you have any further questions for me I'm happy to answer them okay thank you I'll turn board members questions um so is there a specific language that you need for that pledge of License to be in our motion yeah I would I would just suggest that you say uh you also approve the pledge of license and inventory in the application okay if anyone else has any questions yeah go ahead anybody questions or thoughts um is there anyone to speak on uh on this matter in favor of the license um and is there anyone who wants to speak against the license transfer anybody else maybe we want to hear from the manager the the woman who's going to be the manager yeah the new manager right did you care uh What uh what's her name who if we could have the the woman who's going to be the new man just you know introduce yourself and say hello and tell us a little about yourself my name is and I'm living in Ashland and I have experience since 10 years in convenience store and I want to try uh try liquor too yeah that's better okay thank you great great thank you and you're familiar with the the rules and the regulations on on the liquor license in the uh in the sale yes Y how many years of experience have you had uh with other convenience stores that have uh either beer and wine licenses and or full licenses to sell alcohol 10 year convenience store experience yes 10 years 10 okay thank you I I didn't hear that I'm sorry you're fading in and out that's why I apologize but thank you that seems pretty straight forward straight comments y we are we ready toose one one one quick oh sure go ahead uh Susan if you're there have we received any emails uh yay or nay uh against this uh transfer of license we did not receive any emails there was some concern with the Board of Health which has been rectified there was an outstanding issue from the last transfer where there was a sync that was not brought up to code code and that had to do with coffee they are taking the coffee stations out of this business so they're not going to re be be required to have the three Bas sync anymore okay great thank you okay uh motion to close the hearing so move motion's been made to CL motion been made in second to close to hear so move second I interpreted that as a second long favor of closing the hearing say I so the closing hearing's closed so discussion any discussion further on this matter pretty straightforward mhm do we have a motion sure I move that we approve the liquor lcer license transfer for easy convenience Food Market located at 69 Pawn Street and approve the pledge of license in inventory and application is that the correct language councelor everybody's nodding that'll be sufficient so second on that I'll second that the motion's been made in second all those in favor favor of uh approving the motion say I I I opposed none motion carries thank you good luck Good Luck Good Luck thank you thank you all right so the next item on our agenda is finally citizens participation so um is there anyone online that's interested in citizens wants to do citizen participation raise your hand or make yourself known I'm not seeing anyone on on the virtual is is there anyone in this room I think we have three people all right so should we Janet got here first so I think we need here very patient right very good J approach the podium thank you hi folks hey Jan how plat 11 Rodman Road um at the last town meeting I asked a question about the uh Capital Improvement committee and I was um directed to come and find my answer outside of town meeting so I'm here because the select board is responsible for appointing the capital Improvement committee and you're the slug board so um my question is um when are we going to have a capital Improvement committee interesting question well I will so I don't know if anyone's hot to answer this other I'll ask Michael because I think we all remember the history that we did have one for a while and right now we never appointed so I don't know thoughts on that yeah I'm willing to jump in a little bit um you know so we disbanded the last one partly dysfunction partly other things we then did do a capital plan with staff and with a consultant and I think since then capital's been moving forward I know in our bylaws we are required to have a capital a capital committee uh I just don't know I personally have not put it as a priority to work on that so um I think right now how capital is being done uh with major projects having their own committee members has been working so I would either say I mean another thing I know I've been realizing is we need to do another bylaw review believe it or not it's been 5 years plus since we did our last Charter review um so I I guess my my response to you is right now it's in the bylaw um right now Capital has been working in regards to what we bring to town meeting and the number of May maybe there's no committee per se but there are people we look at it staff looks at it different committees have looked at it um so I think at this point like I said I know it's in the bylaw I would almost rather look at looking at a charter Review Committee versus a capital committee to re to review those bylaws and then go from there but again we haven't discussed this at a as a board right and so I'm ask asking you to discuss it as a board and okay um my perspective is a little bit different yeah um and I'm going to call on my experience um negotiating School contracts teacher contracts um I've been on both sides of that table and um when we have a contract it says this is what we can expect and it's it's not because we don't trust the people that are sitting at the table doing the contract it's it's for the time when we don't right then we can call back and say well this is our process and we're not going to just start this process now because we don't trust you it's because this is how we always do it um so it is a bylaw that that we have a capital um Improvement committee and we haven't had one for um been years six years anyway right and I understand that it was messy and um so when it disbanded I I was um I I understood what was happening and that it wouldn't just be replaced because it it wouldn't right but I think it's been time and people have cooled off and um and whether or not it functions well for the people doing the process the town voted to have this process with the capital Improvement committee and when the budget comes to us to vote on it if if the people doing the budget don't respect the process we asked the people to follow then why should we respect the budget that comes to the table right and again it's if it's above board it's it's easy to see if it's um we don't need to do it because it's working for us now please put it on your list and do it because it's part of the bylaw right and it serves a different purpose okay the people making the different pieces of the budget each have their own own um interest to protect and they should right the DPW should definitely advocate for doing the best possible job they can the schools should do the best possible job they can the capital Improvement committee they're not even very powerful I understand that right but their job is to look at the whole picture and make recommendations and I do want to know what they have to say without an interest in any stake in any of the outcomes that's what I like about that group so I'm asking you to put that on your agenda have a talk and find seven people that are willing to talk about Capital Improvement and and come to the town and say here's the plan that the town manager makes I know that's his job right like I get that um but but here are our recommendations for it and um and and we can weigh that also okay I I personally I think that's a good idea um we will add it to an agenda in the near future and go from there um yeah I'm I'm willing to you know and speak with work with Town management and see how we can fit that back into you know um the current process so any other thoughts on that I mean I think yeah okay well I think we can have a discussion we don't need to yeah so we'll we'll put this on a future Bo agenda that time yeah and okay great thank you apprciate appr it thanks future agenda okay very good all right so Mark H good evening Mark Sony on roadms I'm up here for a little bit like that reason but I'm going to just put in a different frame to to to manager if I can speak to him I watched a little bit of your finance committee that was online and I saw the chat okay and I um was wondering how can that shot be stronger other than Housen how can economics make that shot stronger chart can you describe which chart yeah which chart Mark the the graph the the graphic chart that had the oh the new growth yes gotcha so what Mark is referring to is the new growth chart that shows the new growth number for each year so Mark as you know whether it's a a a residential uh development or if it's a commercial development as they come in and they make improvements to property then yes that adds to the new growth figure so if you see more businesses come in and improve their property you'll see that number go up and for that new go would never to come up it would have to um have some sort of interest for for whatever group comes in business economic whatever it is to to grow to grow with right I mean I think for businesses to move into town they have to know that they'll be supported by especially if you're looking at a retail business right so they have to feel like they can make a living and generate enough Revenue to cover their expenses that's with any business actually well almost like any business I'm looking at it from um future future science climate and stuff like that business that's is worth growing with in government government sort of not retail but you're thinking like biotech and stuff yeah that's always been my think the biotch and everything to um by BYO climate Net Zero and all that including climates climate control and that is worth the um green future this town is small but it can still hold a future with that growth couldn't it yes hopefully yeah so why hasn't it been talked about I don't know that it's not been talked about more well not only place I can get um information from that is from the um sustainability committee okay and that that's a small subcommittee for the town but it's not major town management or what Beth Reynolds has in her plate so I'm looking at an and an expanded to understand future climate control and for future state colleges graduates what they studies okay to keep in the local area so thank you Mark I think one of the board members may have so just for clarification Mark are you looking for I mean the new growth number talks about how we add new taxes based on new construction or new businesses as Michael said so are you looking for how can we increase that new growth by bringing in biotech companies or or or things related to climate change and sustainability um Earth studies um let's see what's the other biotech bio biological okay and uh things that um what state colleges have for postgraduate bachelor's Science degrees look at for like an internship program Mar things like that okay well you know we do have a number of tech firms already here and I could certainly talk to them about what kind of internship programs that they have or apprenticeship type of programs is that is that kind of what you're referring to I'm I'm looking at I'm looking like the um NASA space space sort of thing that is global global educated that has what has everything to do with um climate and green energies and gotcha ecosystem gotcha all right well thanks for the thoughts on Mark that's helpful and whatever the next speaker is going to come up with I'm I'm on her same side who's that CC okay thank you thank you Mark all right CC come on up and so I know you've been asking to come before us and you're here citizens participation do you um yeah want you go ahead C tell us what you're looking to do here well first I want to extend my gratitude we've kind of put Ashlin on the map with the wireless radiation issue and it started back in 2014 when Ashlin became the first in the United States to have best practices for mobile devices that basically says turn off the wireless devices when we're not using them because otherwise they continue to radiate with multiple antennas turn off the white Wii when you're not using it and always put a mobile device on some surface other than your body and we went through the legal fine print and all the devices that says keep this device off your body because it's radiating so we became the first in the nation to do that and then we became the first in the nation through our friends of the library to do a six-part documentary and film discussion series on electromagnetic radiation and health and then we became the first with great thanks to you guys I know Rob Yolanda Joe you guys were all on uh the committee when we got a radiation detection meter for our library and I helped a doctor in Newton to get one in their Library out in Pittsfield where Verizon turned a cell tower on on top of a neighborhood these uh citizens got so sick they had to abandon their homes they have one in their library now so we've really been pioneering here in Ashland and I would like to see us take it further to meaningful action that will actually protect our children especially so I've been asking Michael and Rob you are gracious to respond about getting together and talking about how we can do formal education in our town I'm brought in all over the country and internationally to do this kind of training and I think it's time that we really put our feet to the ground and start protecting especially our children from radiation so two things got me back on this path one was when I received a notice from the Department of Public Utilities or Public Works saying that it's mandatory that I let them come into my house and put a smart meter on my home that would be the water meter so I've reached out to the DPW and said please show me the legal statements that are available that make that mandatory because I honestly don't think there are any I think it's a musling tactic that the industry uses to make us think we have to do this there's nothing in state law that tells us that we have to do wireless transmitters at Pulse 24/7 on our home and that was the first thing and then when we opened our beautiful new Mendes school I took advantage of the open house and I went in with my meter I started in the parking lot and I measured outdoors and it was nice and green it was beautiful in the courtyard at mindz nice and green but every single room I went into in that school we have just overpowered the school with wireless access points in every single classro and hallway and I will give you some of those readings now in the scientific literature they tell us that this man-made radio frequency radiation causes these symptoms it's very well documented in the science headaches insomnia dizziness difficulty concentrating brain fog ringing in the ears skin w ashes uh heart palpitations eye problems anxiety and depression and you guys all know that our children are not thriving so many are suffering from these symptoms and if we just turn off the wireless and choose to hard wire with ethernet cables and adapters the problem is solved and there is nothing in the law that prevents us from protecting our kids so I did measurements in the scientific literature on this meter they want us to be at 10 microwatt per square meter or less so in 3 ft of air how much radiation they want us to be at 10 and no higher than 100 and I'll give you the readings inside MZ in the gym where the ceiling's really high and the Ruckus access point is really far away from the kids 3,200 in the art room 20,700 in the steam room 23,100 in the library 28,300 and it goes on and on right out to the principal's office where it was 119,000 microwatts per square meter and we want to be between 10 and 100 and what's so C I'm just trying to so this is all potentially important and concerning I think I think the situation I'll speak for myself but I think in terms of the scientific basis and how much we we actually don't know or don't have that information so that's why I want to do the education because I can bring all of that well I think what I'm I'm kind of struggling with and I think the other like what is the best kind of scientific evidence and what is our role as as local officials in kind of teasing that out and understanding it so I I understand that you have your scientific point of view I'm wondering if there's another one that we should also be aware of and how we put that process together it's not something we could do at citizens participation but I guess I'm just trying to ask for some guidance or thoughts on that process because I think if I just if we just have you come in and tell us and by the way I don't know if you're dealing with the schools a lot of this seems to involve the schools but if we have just you come in and talk to us then people will be saying but you know there's another side to this and we should hear that and we have invited industry to these types of meetings and they just refuse when I was brought brought in to sit on a panel at the State House in Michigan we had World leading experts in science engineering medicine and we invited the industry and they came for the morning session and they listened to the facts and then they did a noow for the afternoon so invite whomever you want we can bring the science and we have some really good advancements that have happened in the last couple of years so you may know that Senator spilka introduced a bill on my behalf right around the time that we got our Ashlin little sign hung up in our classrooms it was to form a commission to bring the right Minds to the table so that we can investigate and then decide what to do well we have had a bill to form a commission in Massachusetts since 2015 and we've gotten it out of committee we've gotten scientists and experts to but then it just times out we had the same conversation with the state representative up in New Hampshire and and his constituent got really sick just from the Wi-Fi in her own home and he's an engineer and our Engineers have only been taught you have to have heat from a device to have harm so when this constituent talked to rep Patrick abrami it flew in the face of everything he'd ever known about Wireless radiation but he went and did his Deep dive and he came back and said wow what are we doing here so the citizen introduced him to me they got in his car from new Hampshire we sat in my little kitchen in little Ashland here and we helped him to connect the dots why does a legal fine print in your phone say to keep it away from you why have Lloyds of London Swiss re and amb best long since recognized this as a world leading risk and that can leave our town very vulnerable to Legal exposure okay so just are you asking to come before us for a more detailed presentation or to have a I want to educate the town I want to get everybody together on this because tonight if they understood they could put their routers on a timer kids could start sleeping through the night adults could start sleeping through the night so I want to get the information out there and I'm happy to answer any questions or to provide exp hold on a second I just wanted so thoughts what are people thinking here what what um so I just want to so I had looked when you had initially reached out to I looked and did some research of my own um and I can't find anything from like the World Health Organization or any any leading health organizations that point to a cause that that that there's anything that is causational about this and then um just also I know you had you had sent an email to the Board of Health as well and my husband who's on the board of health is a h scientific researcher and he did a he did a deep dive into some of your um links and things like that um and I know that he would have some some questions for the process because um I'm not going to speak for him because obviously he's not here but he um he questioned the validity of some of the assumptions that were being made um and so so I I think you know I don't I don't think it's something that you know we automatically want to educate people on because I don't think it's been validated that there's an issue that there's a caus if I could answer that in 2011 the World Health Organization determined this radio frequency electromagnetic field of man-made energy was a group 2B possible human carcinogen what was missing back in 2011 is the animal studies in 2018 the United States national toxicology program completed a $30 million study it's the largest study ever done in our country to see if self cell phones could be harmful at the end of the day they had an unprecedented 3-day peer review at the NIH with World leading scientists and doctors and in their final report They concluded clear evidence of cancerous tumors and DNA damage now clear evidence is the highest of five categories they can assign and that should have triggered public policy but there are different people in charge of radiation at the FDA today which commissioned that study today it's Dr Jeffrey shuran and when we investigate his background we find that he is married to a woman who's a partner in a law firm that represents the wireless industry he should have never been anywhere near that study so instead of translating it into public policy to protect you and I he went over to the Federal Communications Commission which is supposed to be protecting us and he said oh we don't really you know pay no attention to that study so at that point the FCC took it upon themselves to close close a public record that have been open for 6 years and went over and wrote up in the federal registry the Federal Register that we don't need to change our public radiation exposure limits so as soon as that hit the Federal Register people started suing the FCC Children's Health defense Environmental Health Trust and others and it went to court and at the end of the day the judges were presented with 11,000 pages of evidence of harm in the public record and they're looking at all of this and they're saying to the FCC attorneys well how did you determine that it's okay to stick with these outdated numbers from 1996 and the FCC did one of these and said oh the FDA said it's okay so of course the judge has asked where is the homework C just sorry R but so I'm sure there's a lot involved in discussing the merits of this so I'm just procedurally trying to figure out what are how we should approach this or what if anything we should do I think you're asking us to sponsor a forum or yeah I think we need to come together as a town and look at the science look at the facts all of our Engineers all of our physicists all of our technologists have been trained that you have to have heat from a radiating device to have harm that's not what the science today says we have FCC limits up here the harm is happening at hundreds of thousands of times below that see this is I mean this is Citizens participation so we don't have a lot of time so I'm um I don't know is this is this something we can put on a future agenda to have a fuller discussion or are there other people we should also invite or you know thinking about a forum that's maybe I don't I don't support a forum you don't support that because because in my personal perspective it's a conspiracy theory and I I get where you're going but I don't I don't believe the actual science supports it so that's my personal perspective if I could add the New Hampshire law was passed they formed a commission to investigate with highly qualified doctors scientists engineers and state level authorities and they voted out this commission report that documents the conflicts of interest with the wireless industry and our federal agency so there's no Cavalry coming to do this work for us if we want to protect our kids we have got right to Pony are you approaching the school committee at all cuz I will go back to but I think it really Falls with you guys you are our town leaders and I don't want to play Hot Potato I want to protect those kids and Joe you know you're a retired police officer you were telling me about the guys getting brain tumors from the guns the radar guns in the back of the Cruisers it's the same technology and we have put it in every classroom and our kids are suffering well thank you CeCe so I I I'm not does anybody else have any uh suggest sus or discussion on this I guess we'll take this under advisement um yeah we can get back yeah and you know maybe we could talk about just a future agenda item when we spend a little bit of time with CC on this okay so what I'd like to do is leave you guys with a meter and I'll come back for it in two weeks but I would like to ask that you go around and measure in your homes I know Michael's taken one home already go measure walk into our schools and see what you see if that maximum number goes over 100 we are responsible for the welfare of our children so I invite you all to take advantage all right does this have to be returned to the library at a certain time um no this one's mine okay this is yours this one's mine we do have the one at the ash Public Library all right thank you C I appreciate your um your commitment to this yeah and we have six bills that are before the Committees that are being reported out today their commission bill has already in this in this in the ma in Massachusetts give it at one end in to address this and they're doing nothing great all right thank you I think we're a little bit of loss it's not our usual cup of tea to investigate these sorts of things so but thank you thank you CeCe thank you CeCe appreciate for your commitment kid um okay so that's citizen participation old new business uh so I have vote to sign and post a presidential primary election warrant voting will take place at Ashton high school on Tuesday March 5th 2024 from 7:00 a.m.

actually I think Mike was there from 11:00 at night and then we called Carlos in and so the two of them they were there from Midnight throughout the next day uh pumping water out of the basement of Park Avenue uh we had had a similar event you know three weeks before so we were a little bit more prepared we already had the carpets up off the ground um and we had our equipment there so we did a good job of getting the water out as expeditious expeditiously as we could uh since that last flood uh the city found a a piece of the storm drain outside the building was damaged or or CR crushed or something and they repaired that and we did have a heavy rain after that where we had a test run and we didn't get any water and after that so we my guys they're yeah they they're like the heart and soul of the buildings and you know like we they were there through the night mopping sandbagging moving furniture um you know just kind of being ready for when the next kind of russan water comes in to make sure it gets redirected you know so can I um make a request that perhaps tour that building where the doors are hanging off the hinges and the walls need to be [Music] cleaned how go with you sure um I know the landlord does have a cleaning company um so I'd be happy to do this look decide who's responsible I know if it's vandalism it's going to come on me so Michael has also done his share of painting over there I'd be happy to take a tour there I just have to second what you guys are saying about Mike and Carlos they're awesome they're amazing thank you they really are any other questions thank you um yesterday I had occasion to be at Dy high school and noticed that the loud speaker uh for the Pledge of Allegiance and uh moment of silence uh the intercom system was not as effective as it should be just want to point that out if you didn't already know uh it's funny you said that because I have uh a new uh Telecom uh person John burrow who just started in the past month and he's been working with my part-time retired guy just try just trying to get as much information from him as possible before he retires retires and that was one of their stops yesterday afternoon was to repair the multicom at Danbury High School so I just missed you if no other committee members if all committe okay uh just a a quick thought uh Michael is it possible that a list can be be provided to all board members or through um Rich um a list of what the city takes care of and what the board takes care I have that list cuz someone sent it to me because I've been asking for asking for but I have it at home so uh I I'm quite sure when I re received all the other board members received and so everyone be on the same page could we do that and get that list out to board members and my other thought and go back to Al we should keep Parts you should have an extra part are you allowed to order extra parts and have extra parts at any time AB absolutely and that's a practice that we do you know for instance we were just talking about the multicom system at the high school and we ordered an extra control board and an extra amplifier to have that on hand I I think the issue we were discussing was on you know on the HVAC side with the city that they they didn't have an extra compressor sitting around right you know those are about 25,000 and it takes time for one place to get to the other we understand that and another good point that Alan made was with um maintenance being reactive as opposed to Pro proactive and I'll say that is a sign of an underfunded budget with the maintenance department you know if if an organization is doing all the PMS that they should do and staying up on on everything things are less likely to break down thank you thank you any anything else okay do I have a motion to adjer before one last thing before we leave I'm using my board chairperson privilege to my committee chairpersons um we we sort of in a sort of a a mode that we're going to be going through for the next couple of months I had a discussion with Teresa we might be have to back up some committees together so if you can take five items that are top issues that you want to deal with when you have your committee me meetings let's deal with those so we won't have to run overlap into the other committee if we have to schedule two committees at one time and I just want to say to the Le for this committee the chairperson I certainly appreciate that because you everyone know we're dealing with the budget we want to give you a break get back to the budget and so we all can get home and thank you thank you m okay do I have a motion to adjourn I'll make a motion motion by Rich second second

to 8:00 p.m. so do we have the election warrant to V to sign y I move that we approve to vote and to sign and post the presidential primary election warrant for the primary on Tuesday March 5th second uh the motions has been made in second all those in favor of posting the warrant election warrant say I I all those opposed none the election warrant passes okay thank you and now the next one is open the town meeting warrant yeah Jen would you like to lead the board through that sure so as always um annual town meeting is on the first Wednesday of um May so this year it's actually May 1st wow May May Day mhm we going to dance around the May pole before the meeting she can but I'll e the candy that comes in the B we'll have Adam do it so um what I was hoping to do is open the town meeting warrant um and send out guidance to all the town um boards and committees so they're aware of timeline really keeping open notice of intent which really is just um an email to me explaining um possible town meeting warrant articles so you don't necessarily need the language per se but at least the concept and the idea so we can make sure that it we can follow up and that to me by I believe it's March 15th and then um I think on in the backup for the guidance I had closing and posting the warrant on the 17th of April I'd love to actually just for the guidance move that up and just gives us a little bit of time um because that's really cutting it close so if we could do it April 3rd at our first meeting to close and post the and I'll change that before we send it out say because it says April 17 okay so you want to you're going to you plan on doing that till April third and then the goal is that then that we could potentially post the warrant earlier so people are okay and it givesa you know because normally we have the warrant articles and that's sort of what we post and then we work on the Motions just gives us a little bit of time we could still have public hearing because the Motions um and then we have to have it posted seven days before the annual town meeting but it'll just give us a little bit of and if we can get people the information sooner okay so do we need to change anything or just I'll just change that one date and before we send it out but right uh motion to open the May 1st 2024 annual town meeting uh with the change of the in the guidelines as presented I'll second that motion's been made and seconded all those in favor say I I opposed none motion passes unanimously so the town meeting warrant is open update on comprehensive plan are you up boy bring this microphone down a little bit okay um let's see if I can do this bear with me guys all right I'm going to share can I share how do I do it from here I don't oh wait wait wait hold on um oh yeah there we go okay sh there [Music] share okay is that up oh yay okay so um Yolanda and I are the representatives from select board on the uh comprehensive plan steering committee and just wanted to give you a bit of an update Yolanda feel free to jump in with anything that I miss but um I wanted to start with um the project website that JM Goldson has launched for us um the URL on this is um it's https tinyurl.com Envision Ashland and um the reason I wanted to show this to you guys is because let's see let me see if I can do it on here here we go Okay so we've just launched um three new um uh Community feedback tools and we will be um hope having these open for the next um approximately two months and so one of these things is a um a survey which takes about 15 to 20 minutes to um to complete and do we have a link to to the survey from our town homepage Michael did we put that up yet I'm not I don't think we've got that up yet okay um got some interesting information on the survey when you get to it okay all right but we'll start with we'll start with um you know there's these three three tools one is the survey one is this crowd map and the crowd map I can click and show you guys um see if I can so basically this asks questions and allows people to put dots um at actual locations so if one of the questions here says where in Ashen would you like to see utilities expanded or infrastructure are upgraded so if you want to see sidewalks in a specific location you can um pinpoint it on the map let me see if I can get to if I can get to it easy enough I'm going to show you guys oh hold on this is not working for me hold on me go back all right I don't know why the map maybe it's just the way that this is oh wait hold on clear out of this sorry I have like the Zoom people and oh my God I may not be able to get this to do what I wanted to [Music] do all right I apologize but basically you can um you go in there and you basically you put like a pin wherever you want to see specific things whether it is um infrastructure or whether it is um uh supporting housing or businesses commercial development or something new you want to add to Ashlin so it's it's sort of a um it's it it layers your ideas on an actual map so we can see where in point in time you you want certain certain things to be added um and then the third thing that I wanted to just mention is that we launched this um tool called meeting in a box and what meeting in a box is is really um small focus groups that we're going to be hosting um we've already started reaching out to people we're going to start we're going to have um these meeting in the boxes for the next eight weeks and basically what it is um it's small group informal discussions about ideas that you have so it's really Gathering the ideas and as much feedback from folks as possible so um I know I'm going to be hosting one this Saturday over at Del deche I'm sure Yolanda um has some in the in the pipeline too and we're going to be we're going to be rolling these out sort of in the next in the next few weeks so um but the meeting in the box is more the ideas the survey is more data driven and then the crowd map is more spatial I guess is the way to put it so um so I just wanted to kind of do a little bit of showand tell and then our and our um our website really is uh if I could get this to work I hate laptops really and the website is linked on the um on the select on the uh town website there it is there we go there's the map there we go so you can see some of the dots already being put put into place I was going to ask so this is the crowd map you go to the town website and do it you can go to the project website the project website which you can get to okay from you can get to from the town website yeah you have to look at the committee's page you can find Camp comprehensive planning committee and there it's linked okay yes so sorry about the technology issues does do you guys have any questions anybody no but when you click on like even if you're just visiting you can click on one of those dots and it'll show you what the um what the com comment is sometimes you have to scroll through a couple layers um but not that you have to try it now but just in case so the meeting in a box there there you go oh kid spot very nice okay bet you has something about rubber tire mulch so the meting in a box is that so say you're hosting one of these do you get certain equipment or like how does that how does that work or how do you how are you going to record how do we facilitate it yeah and get the information and all that you know so we have sort of a um different topics that we ask questions on whether it's housing whether it's um open space whether it's um Economic Development sort of the major the major themes and we ask a bunch of different questions within it um are these all the same questions are people asking the same yes so every meeting in the Box you don't need to go to more than one if you're invited to a meeting in the Box in meeting in a box you only need to go to one because at that discussion there's it's specific questions and there'll be forms that get filled out and then sent back to the consultant so the idea is with the meeting in the box is we're going to ask everyone on the steering committee to reach out to their committee so this is part of that discussion right is can we give the rest of our board the information so you could do it with a group of people and Joe could do it with a group of people and right so that it's not just the steering committee doing the meeting in the boxes but they then reach out to their committees and say okay here's the information talk to them about it and have them do them as well y so what we would love for you guys to do is to join one of us in a meeting in the box and then like Yolanda said kind of host your own in your own neighborhoods cool um and are there um sites available like is the town supplying are will willing to supply meeting spaces for this are there places yeah I mean we're looking at um hosting two um in municipal buildings like um one in town hall and then one at the community center um I've noticed Dolce is is is very open to that I've known a couple people are having it in their homes yeah well how about if one of the members or people hosting it you know want to say use a town facility any issues with that they just call and just say you know I'd like to you know I'm thinking about like um the the substation at 126 for example you know if people want to use you know yeah I don't think that' be an issue yeah so so on that note who would they contact um just get in touch with me first and then I'll put you in the right direction these are small groups so we're talking like four to eight people Max yeah so if you're comfortable inviting some people into your home or if there's a business that wants to support a discussion um not just DOL they have offered you know they they seem to be a good place and people are talking about that but if there's other businesses that want to get a number of business people together or people that are their customers so we're really encouraging as much diversity of places people and input as possible I think the library probably the trustees would probably be open and you can do it on Zoom too like I intended one this weekend that was over Zoom so that's interesting people have the zoom okay so and we can get you the materials and anyone's welcome to come Jo me on Sat so the way if you want to host one of these you go to one you get the information you see how it's done yeah Y and they take about the meetings in a in a box take a little longer it's about an hour and a half to two hours total and then what we're asking people to do is once they do a meeting in the Box make sure you also complete the survey because the survey gives us more information not is is more data driven um rather than just ideas so it'll help with um the data collection of this yeah that was actually a comment someone said to me that the the survey is very much like there's not a lot of open response questions on the survey right so that's where some of the input will come in open response type is in the meeting in the boxes yep so y speaking of the survey um we did get an update today so far we've got 198 responses wow nice and again how do you access the survey is that something um right now it's through social media links but we'll we'll put it more prominently up on the website so is it on the town Facebook page is yeah I have a Cod code code yeah when I was at Bagel and I was going to talk about the SL I was at Bagel table I asked people you know to here's a QR code and I had probably six or seven people take the QR code and yeah Sur it's working because the Goldson team was really really impressed with how many surveys we've got so far well so far I think Goldson feels like our steering committee is like hitting it out of the park in general because we we had I think they said when we had our um our our openhouse Forum we had 159 people submit responses and that was I think by far and way the most they've ever had and the goal was 100 so to have 159 people show up great was a very positive thing so and we see all the comments on that too so they Goldson gave us um a report on the on the open house and we've seen the actual feedback so it's not just sort of a a mush of we've seen all we've seen all the comments they took all the information compiled it for us so um and then so our our steering committee is meeting next Thursday on the 15th so we will um I'm sure have lots to talk about so so it sounds like your committee is moving in the right direction to get this thing you know done before it becomes aging I mean there's still and there's still a lot of steps right this is this public engagement part is the first step of public engagement and then as we start writing it there'll be more public engagement to review and discuss and it's it's a multi step process fortunately Goldson I think is very good at this and they are they're guiding us in a very positive way may we s to the chat Review Committee you gather all that information in and so we need another one by the way um all right other questions or thoughts I had one kind of just not directly related to this but um you know one of the things that came up with the tree bylaw was a you know the buildout are you guys hopefully there's going to be a buildout analysis as a result of this process yes there will be okay yeah there's actually there's going to be two um there's um that was part of the scope um thanks it's interesting how they they put it together so there's a process that they utilize to narrow down the parcels to see what could be think that's really useful information just remember though that you know while we're still subjected to 40b requirements it it's not it's not set in stone you could have because what they're doing is they're basing it on the zoning right that's allowed and so you have a one acre lot let's just say and it's um let's just say it's Zone single family residential and you can build one single family home where you could have a 40b going there of 10 units right so just something to be aware of is there an alternative analysis with 40b no because 40b just kind of Trumps everything well but it is but you can't you can't put it in an existing subdivision right it's got to be vacant land right well no somebody could buy could buy a home and knock it down and and do a 40b now the likelihood of something like there's got to be a economy of scale well that's good I'm looking forward because I think that's really useful stuff so I just also before we kind of get off the comprehensive plan stuff um if if you want to do a meeting in the box and um you're trying to connect with one of us on the steering committee the best way is to send an email to um to the whole steering committee which is cpsc Aslin mass.com and it goes to all of us and we will we will get you into a meeting in the Box um and I would also encourage everyone to do all three types I don't know if I really said that but um to do the survey the crowd map and a meeting in the Box because that's the most way to get as much feedback as possible so thank you great thank you thank you Brandy thank you all right um review and the Metro West veteran service District agreement which we had some information in our so have anything you want to say about that yeah just um so as as with everything costs go up um and so this year the District budget not our assessment but our The District budget is going up 13,000 our assessment is going up from 56,58 to 6,274 which is an increase of 3,730 $3 so um we need the select board to vote uh to approve that and essentially authorize Travis uh who's the hollison town admin administrator but more importantly the um in this context the chair of the of the board of the Metro board to sign I just had one question what it says uh building rental what space is being rented so it's in Holliston their um so their site with their like Rec Department um Council on Aging Services in that building yeah so it's it's right on 16 um okay oh yeah yeah it's more towards the Milford line okay and um just refresh my memory so um if folks in Ashlin want to access veteran services is there certain days that they're here or do they reach out like what's the best way to to get in contact with so they can reach out and set up an appointment number one um and then John is also available at the community center I don't have the exact dates and times um right now but but yes he does have like set office hours okay and if if somebody calls over to the community center they'll they'll let them know yeah and then one other question on the contract so it's looking it's a two it's a two-year contract fiscal year 25 to fiscal year 27 but all we're seeing is the fiscal year 25 budget correct that is correct and there's no okay okay yeah now is this pay as you go so is Ash in charge more because of the services that are being utilized so the assessment is based on population and the number of veterans um service whe whether they use the service or not no it's like the active case load oh okay thank you what's our active Cas Lo do you know uh I think the last meeting it was at 10: oh really yeah you know no one ever uses those veteran parking spaces that's not true I've seen is really I've never ever seen one Park okay that's good yeah okay um that that's a nonse s yes yes I move that we accept I'm sorry any other okay I move that we accept the Metro West veteran services agreement for fiscal year 25 through 27 and that we authorized to chair to sign on behalf of the board second motions been made in second all those in favor say I I opposed motion passes okay I will sign it when do I need to come in and sign it or is it here now um yeah yeah good say to be fold yeah okay okay oh next item is the discussion of the Valentine property public forum which was held on um January 9th and next steps which we had talked about okay so um does anyone want to start this one off um we're all kind of involved with this right um I think it was a good forum I think I I think the input was great I think we still could use more input from the community in response to Michael's proposals uh there was someone who the other proposal and the other proposal that was given um yeah I I mean I think we need to I don't know if it's a formal I don't know if there's some kind of survey or something or that we can put out to get some kind of response or um I I I definitely think it's would be good to get something resolved sooner rather than later so that if there is a way to start getting revenue or something or if we need to spend more money we can look at what we have for funding and make that decision but I also know it's it's partly um capacity of time and effort on the staff's perspective so but it was a good first step I think and the barn looks great it's looking awesome um I I think everybody pretty much everybody right there have been some folks that have asked me will they will a tour be given of what's been completed right now because a lot of people saw the U saw the Forum and saw the pictures and you know pictures can say a thousand words but actually seeing it you know is that is that a possibility are we concerned about uh the only thing I'm concerned about is the parking okay really and I'd like to make sure like the steps are done first sure because you know that going out out of the barn right now it is um Y no but uh good point yeah that's like once we get the steps done I think we can look at doing something doing something sounds good thank you Yanda maybe that's a good place to do a little video on you know you could walk around and yeah definitely I mean we did it we did one a number of years ago where we walked through the interior of the house and the barn um I'm definitely willing to you know set that up again and do another tour of the barn to show people hopefully the basement would be dry so we can go down there and yeah um and also go take another look at the house so yeah you Paul and I can connect and I think that'd be a great idea yeah y so in terms of overall process what do we think because you know Michael kind of been moving the ball along with these proposals and we had some other proposals how are we going to uh you would you know ask people to weigh in on it but we didn't really give you know an end date on that or what our next steps are so what are we thinking about how to so that's a great idea that you know show people what it's like and generate more ideas but how do we kind of close the loop and move the process along to making some decisions I guess that's what I well as I said I think it would be important to continue to ask people for feedback if they watch The Forum if they didn't go back and watch it we'll look at getting a video up of what it looks like now and then look at what the staff capacity is in regards to what the next steps would be and what that process is right because as we've said we have this one proposal about a you know doing a school there tied into nature we have the Parks and Rec Department I would think that would tie into our budget discussions because if we're creating a park and W Department do we have the funding to do that if there's additional staff um to be able to move them into the house what does that see and do people support the idea of the property if possible being used for weddings and things like that and if that's something people are interested in what does that mean for the property right the barn certainly can't be used now for a wedding venue because there's no power so certainly it could be used for something that you know during daylight when it's nice and warm and you don't need power or they can bring generators but if we want to turn it into something similar to the Historical Society in Holliston which I think people seemed um um to resonate that resonated with them they you know what would it cost to get it to you know to that point uh and whether or not people want us to do that and so I think we have to keep talking about it here at our meetings if you have feedback Board of selectman at um I'm sorry selectboard Aslin mass.com um we've gotten a couple of emails already from different people who have supported Andor questioned some things uh I think um I mean certainly parking is an issue on that location so we I think we need to get an estimate of and I think people are supportive of stuff happening there what would it take to uh improve the parking I mean I think that's one of the first steps is what would the cost be to improve parking in that facility to allow it to be used for anything those are my thoughts and um you know Lu's proposal was was interesting and I think after the The Forum the reason I was thinking about it a little bit more and I think the reason one of the reasons that kind of resonated with me is because when we initially were like looking at what to do with the Valentine estate and we had a letter of interest from a nonprofit school that was looking and and I remember thinking oh it' be really great if we could if we can tie that in with education and things like that um I do think that you know the house itself is a long way away from being able to be used so I know that that Lu's first inclination was really to try to you know have a new place for Courtney to to be able or someone like Courtney to be able to offer a farm-based um educational Outdoor Experience and that house you know you showed pictures of that house and and those pictures were I guess generous is a really good word for it so um so it's it so you know we're ways away from being able to to do anything like you know yeah to to inhabit that house at all so you know I think I think we just need to make sure we set some expectations and you know maybe there is a way to to share that house in a way that we could you know run something you know I'm thinking like even even doing something with our wreck department so like Kelly could run something somewhat similar or maybe not you know maybe not goats or maybe goats or I don't know but but where we could have offer those kinds of programs there as part of a larger wreck program and still be able to do things like weddings in the barn right so it might have this dual dual function dual function and then you know my only other question was something like from a revenue perspective the article 997 prohibits us from um basically a for-profit Enterprise there so we have to be a little careful about what that looks like so that's why I was thinking more like along the lines of you know um maybe something through our own Rec Department that kind of incorporates a lot of those kind of elements but that's that's my yeah my perspective I'd like to I'd like to be able to do it all it just takes a lot of money so I guess some other thoughts or IA I I guess I'm really trying to focus on process and next steps and how do we get to wherever yeah I mean I think it's it's hard to you know we we need to have a vision for it and then we need to figure out what it would cost right and and and and I'm not sure maybe we need to have know how much money we really have to put towards it um I agree with with Brandy in terms of I thought the presentation that was made that evening regarding um some kind of a daycare situation or that could work with a parks and wck department and um potentially venue or whatever yeah um you know potentially they could work hand inand um become part of you know the recreation department I mean the recreation department runs summer camps and runs um you know all kinds of activities for for our students so why couldn't it be something that would work together um that being said you know what would the cost be to uh to get that into that sort of and I think you know that might be the where you go first in my mind is that the building has to the the house has to be upgraded um before you can really do too much more in the barn because there's nothing really you can do in the barn unless you have bathrooms electricity maybe some kitchen facilities um so I think that you know we have to be looking at what would it take to bring it up to you know right I mean and I I certainly think I certainly think the idea of having the bathroom and the kitchen facilities in the house works right you can keep the rustic barn but the barn wouldn't would need electricity because to do anything I mean maybe it's just a three season but you'd still need electricity in the barn to be able to have lights and music and and whatever else for some any kind of event um so and then you know the question there is what kind of electricity right if it's just lights and and a record you know lights and a a you know a sound system is one thing but if it's lights and the ability for a band to set up that's a different in regards to the amount of electricity that we you would need and and lighting and things like that so I I guess again I'm just going to repeat you know to the to the public let us know you know the other thing is it would be good to know how much we've spent so far and get an estimate on if we want to bring it up to this level what would that cost if we want you know if we look at the different levels that we want to bring the house and the barn to and some kind of estimate on what those costs would be and the other thing I think too is um you know we have to be careful that we don't I mean what needs to be done to the barn so that while it's not in use keeps it from falling right right so I mean I think that's number one priority is making sure that that have to go back to redo stuff right in some way shape or form protected um and secure right in the so so I think to get any kind of like estimate that we're talking about we need to hire professionals yeah and I think Claudia to to your point I think if you know the Holliston Historical Society it seems to have resonated with some people we've had some people that had some questions and concerns about that and then like the like the whole Farm School idea I mean I think that could be incorporated in some way shape or form into this I think like if you're I'm not sure if it would be a five day a week type of program um just because you need to have some of those shoulder days if you are going to have like a wedding or something to to set up and stuff but if people are generally okay with that we can move forward with getting professionals to say okay this is what we're hoping to do and this is what we're hoping to accomplish from your professional view what would that look like what would the facilities need to look like to accommodate that number one and number two what's a high level estimate of what this would cost is this something you have pretty good readership on your town manager's email and you always put some kind of survey at the bottom yeah could we could Melissa or Beth Or and you create a a question to say you know this this these are the possible you know these are the possibilities you know basic and then go from there and see what kind of feedback we get I was going to suggest the same thing Yolanda because I don't think asking people to email us no I I I agree why I might get one or two but I think some kind of a survey that gets pushed out gives people the opportunity to and and maybe even if that survey once it's part of your email could also get pushed out on social media and um we're doing a lot of surveys just yeah so that's how you get some input yeah and and what we what we do um well what we did I'm sorry um is so we posted a video of The Forum to the Valentine section of the website oh nice um and so we could refer people to that oh good and then yeah that's good you I've looked at that yeah okay great if you do your little wacka TV thing and we yeah so us meeting again on this um what do we thought another three months two months what what you think we should put this yeah if you give me if you give me three months to do some Outreach and get some input and then kind of put together something okay okay so so it's February Mar so maybe June so it's after town meeting cuz we're going to have okay cuz may will be busy meeting and stuff okay all right anything else on the Valentine Forum um so Susan add that to the June tracker for there you go for agendas um next item is discuss um volunteer breakfast or pasta dinner uh who uh who was asking about who brought that up or wants to talk about it well um I mean I didn't have it on there I forget where it came from maybe brandy or someone um but I know I know um getting my schedule when it was sort of covid time we didn't have want to do anything inside and I hosted the volunteer um day at my house which I love doing um I offered something I think last year but we couldn't come up with a date and people weren't sure if that was going to work so I think it's that time of year where we do start talking about either our volunteer breakfast that we've had at the community center and I think the pasta dinner is something that Joe mentioned at one point that you know do we do we offer a pasta dinner um and I think that's why it's on there so we can discuss what we want to do I think la oh I know what happened last year we had planned our volunteer breakfast and it wound up ending to be the same day as Greenup Ashland and then we never rescheduled about yeah we were going to about to reschedule it and then and then we never got to rescheduling so well what time are we talking about when do we usually do it in the spring right is that still we've done it we've done it as early as March and as late as when we did the one at our at my house we did it in like June or July or maybe even Aug it was late yeah yeah yeah so I think Joe you I think it was your idea for the pasta dinner how do you envision I mean are you still cooking cook it you'd cook it yeah where would be at the community center where do you have I would think well you have the kitchen at the community set I don't see why you couldn't do it there um we actually did well when I was still working for the PD we did like two or three of them there uh like a luncheon uh before the U Legion uh was shut down we had them we had it there because it was yeah located was there was a nice location and stuff but yeah I mean that's I just think it's try to do something a little different you know yeah what are people thinking of that cuz that's more involved in we usually what do we uh what usually have tjs bring some breakfast stuff over that's what I was thinking when you were talking pasta dinner I was like oh we'll get some trads from tjs well that's true too Joe wants to cook himself I'm nothing against your I'm not that ambitious yeah right I I've it before I think if we were going to do a pasta dinner we'd have to make sure we asked some volunteers who are Serve Safe because I know I'm not certified um or how we could keep it simple or we just do our breakfast and did I just threw it out there do what you want I mean you know whatever you guys think of I just thought it'd be something different and have fun sauce I mean I certainly know how to cook but I know how to make sauce I know I don't want to cook for 50 people we don't have to uh yeah it's probably I mean the last time we've done it as many we've had as many as 80 people well no I'm not cooking for 80 people well attended yeah sure oh I can I guess I'm kind of partial to the Saturday morning kind of breakfast thing I mean oh you don't eat Pastor in the morning what kind of what kind of an Italian are you I don't know Pizza cold pizza right pizza come on cold pizza past so the one thing I do want to make sure like we'll we'll we'll probably want to host a marathon breakfast right Runners well we'll have to put that on we should schedule that too you know so just kind of like putting things in perspective of like the time you know the calendar true so true I would say maybe if we plan for may not not the Greenup Ashlin day and not Mother's Day weekend well or we try to do it in March right we look at March and I mean in the past they've been in March Pat we've done them in March like the third or fourth weekend St Patrick's Day weekend is March 16th or SE 16 and 17th um the next week one would be March 23rd to 24th um I wouldn't do the next weekend because then the next weekend is Easter March 16th is a great day volteer now are you talking about this is the volunteer event I mean March 16th could be a good day right it's the birthday of Ash Corporation of ashin yeah yeah well we do it on the 17th that's a Sunday yeah I know St patri day you can serve some green beer green beer but then we can't do it at the soda I know about s green beer I know what about the 16 we should we pencil the 16th in like is it 9 o' there's a big there's a big um I don't know if it I don't know if it's on you guys it's probably not on your radar but there's a big College and Career Fair over at the high school so anyone of anyone that has high schoolers will probably what time is it starts at 9 o' in the morning the hold on Michael yeah so um yeah the career fair and then Susan's not going to be around at that time too so I mean we're letting her take vacation again does Susan actually but if we have a she arranges we make sure yeah I just wanted yeah okay but I think um to your point about the career fair career there might be people there might be a lot of people so so the 23rd that's the week before Easter looks for me sure yeah let's put it in there March 23rd you Susan's looking at her calendar I think the breakfast what kind of like it you know and we talk at 9:00 what do we do with that H yeah I think we typically do like 9 to 10:30 it's Susan you're checking your calendar does the 23rd work or is there something that we need to look at I'm not back from vacation yet uhoh but that's okay cuz if you if I mean you you've done the order for us but if there's someone who can help manage that and we when do you leave I leave the sth fly home the 23rd I think we'll be all right I think we'll be okay if there's someone who can just manage you know we can ask for people to yeah respond by this respond by the 15th and that'll give us okay oh that's right we have to do all the inves and all that or we could back it up and have them respond earlier have them respond by the sixth or something like that and then you don't have to worry and to be honest with you usually 20 people respond and 50 people show up yeah yeah right got your numbers the way it is y so I mean I'm good with with having people respond by the 6th or 7th that would mean getting the invitation out this week that would be you know that's a that's him or early next week I think that's doable okay okay I'm not trying to if if you think that's doable okay so the volunteer breakfast will be Saturday March 23rd tentatively yep no not tentatively this is what we're going to vote whether or not we do it from 9 to vote okay from 9 to 10:30 9 to 11 how about 9 to 11 that way I move that we have our volunteer breakfast thank you for the offer of pasta on Saturday March 23rd from 9: to 11: and we vote invite um all boards that all volunteer boards that we appoint the community and other elected okay and other elected yeah um do we before we vote is there yeah is there any any groups that we've left out in the past that we would feel bad how about our legislative uh contingency I think we've invited them before have we we invited them before sure so would would they understand any any other groups that we've kind of had second thoughts that we you know oh these guys should have been invited and you know any other second thoughts not to invite them again I meant the other way but and then what about I think I think the last time we did this we had we looked at that right Susan we did you expanded it used to always be the board you appointed and then you kind of moved on because you have like some of the subcommittees of groups and you extended it to them as well right yeah who was that who are you talking thinking about with that I'm trying to remember who uh well it's a long list yeah and we include them um I'll offer to review with Susan before when in doubt include people doesn't hurt right okay right all right so motion for that has been seconded did we second it okay all those in favor of the date that we discussed say I I okay great thank you thanks Susan yeah no pasta oh well I'm bringing it anyway all right next discuss offering a select W scholarship so who was I think the brandy or you brought that you requested I I had um I I figured it was about the right time of year to start talking about this again because I'm sure um things get posted at the high school um for the for scholarships opening up so um I think last year we we uh offered two $2,000 scholarships Y and um so I just wanted to bring that up to see if that was something that we wanted to support again this year and well I'm I'm willing to support it and I'd like to continue it so yeah same here yeah I think it's a great IDE you two have been doing it right we've been the sub committee Y and I'm willing to continue same here I'm willing to let them do it okay I'd be willing to do it as well ni have a third voice in it doesn't bother me we oh that's right then it's that's right then we got take notes unless you want to take notes want well I guess we'll continue with the current way of doing it unless there's I appreciate Claudia's offer to the same amount it's tough to get on a committee in this group I'll tell you I know well what do you mean you're in a bunch of committees man um I move that we open the select board scholarship to two graduating senior students two graduating student seniors who live in Ashland for $2,000 each SEC go ahead I was going to say I'll second that all those in favor say I I I those opposed so motion carries so we're continueing the select board scholarship all right then next item is just reminder Town building to do the motion to appoint what's that motion to sh myself to the select board so we have discussion Claudia you want to make a I have no comment I was say you can make a pitch sure I think that I have a lot of experience with the schools and uh I feel as though sometimes we uh try to allow folks that have different um passions or different uh backgrounds to participate in those particular groups or subcommittees or I am I am willing to pass it to you Claudia okay and let it be you and Joe thank you I appreciate that you're welcome one last thing I my so then I will make a motion unless there's more discussion no be pleased to have Claudia take that over with Joe all right so I'll make a motion to appoint Claudia Bennett and Joe manani to be on the scholarship subcommittee for this upcoming scholarship season for the class I will second that great okay thank so the motion's been made to appoint Claudia and Joe to the scholarship committee all those in favor say I I I oppose none so congratulations you guys and who has um the information about proceeding years would that be we have Su has who and I I can have a chat with you as to how Joe and I have done it in the past and then go from there thank you or you guys can talk or talk coffee it's usually usually the gun school they spin the wheel dartboards you know stuff like that okay all right just some other items reminder Town buildings closed on Monday February 15th that's President's Day right uh uh reminder anyone looking to participate in the senior tax workof program should contact Candy Wilson at the senior center uh reminder compete and return Town census and dog license registrations are now available um one second just really quick because because it the mon it's not Monday February 15 it's Monday February 19th so I know it's school vacation week and so I'm so you know it very good yeah yeah yeah so I just sorry I don't I didn't mean to interrupt but I just wanted correct thank you for yeah because Monday February 15th is not a Monday yes it's a Thursday yes it is uh reminder nomination papers are available in the clown clerk's office for the spring uh Town election uh that also REM the people who want to register to vote by mail that's due fairly soon I don't think that's on here now but I know that if you want to uh vote by mail um that deadline is coming up and it's not that does not include municipal election but it does include the rest of them right so yeah I would think so considering the first election is mar so that's so the deadline to the vote by mail for March if you're not if you're if you want to do vote by mail check on the town website CU that has the guidelines yeah and just also to let people know that um I think they're going to be doing early voting as well so there's other options than um the vote by mail the vote by mail so very good um still free covid tests are available at Town Hall where's that at the Board of Health is that where people go oh okay um all right so the next is the consent agenda have folks had a chance to look at that anybody want to pull anything from the consent agenda I just have one question I'm sorry that's okay go ahead here um I noticed that there and there is no uh request to remove the 15-day waiting period on some of the on the two appointments uh so do we know when that appointment only just one yeah just one I mean just okay yeah so uh cam is currently a student at marrat college and he's finishing up their criminal justice program where they also Academy right now yeah Academy train so we're expecting April okay but this allows I move that we accept the consent agenda as presented with thanks to Ryan turn Cliffe for his time on the finance committee absolutely here here second on that second any other discussion or if not we'll have a um uh the Motions been made second all those in favor accepting the consent agenda say I I opposed none agenda consent agenda is passed thank you all right so that brings us to town manager report says here 15 minutes wow well I can try to wrap it up quicker than that um so first uh the board had requested an update on some of our priority projects um so I can tell you like working on the Mendes project um I just signed and I believe I got either yesterday or today the completed revised Project funding agreement which allows us to be eligible for actually $5 million more in funding than U we had originally anticipated um so special thanks to our uh Senate President spilka and representative Lewis for helping toh push that through at the legislative level um I'm also working with Jeff demo and Paul um Jeff is part of the project management team on getting a rebate from ever Source um that could be quite substantial end up you know in the seven figures potentially um on based on some of the Energy Efficiency improvements or Energy Efficiency measures that we put in and um you know with the inflation reduction act there were some new programs that were instituted through that that now makes now allows municipalities to take advantage of these rebate programs so the thing is is nobody's ever done it before so we're kind of navigating that uh so I remember doing a similar kind of re program when we built the high school it was through eversource at that point but yeah nothing like the yeah yeah so yeah we've already taken advantage of that that rebate program yeah and I think that they they're actually using Ashland um to well to try to yeah see how this is all going to work work itself through so we're the guinea pig but hopefully at the end of it we'll have seven figures actually my Michael can you address for you know the community hears we're getting 5 million dextra in reimbursement can you talk about how that's going to impact um funding if not now at our next meeting to sort of talk it through and say how it's impacting you know what we need to borrow and how we're doing that that I think that'd be really good for the community to hear yes that it's it is going down to save us money as a community it will save us money it will reduce the amount we have to borrow um but I can have a fuller picture I think that'd be great thank you I think it it's hard right now to to Really determine that right because right now we're just in a shortterm borrow right but so because I had talked to uh Mr Kendall about that too and what what it would look like so at some point we'll know so okay um upper moving to Upper Charles Trail um so first um we submitted a Grant application to the mass Trails program to acquire to get funding to potentially acquire two Parcels that are part of the um that are part of the upper Charles Trail and are more on the Eastern side of town uh they're affectionately known as the Enzo parcels and um a lot of people a lot of people Rob included worked on this but I really um have to give a shout out to Joel he put in a ton of work on this appc I know I give Joel a hard time but I also try to recognize it when he he puts in yeah congratulations Joel forget we're running that through yeah cross your fingers um and then also the upper Charles Trail committee is going to CPC to get funds uh for engineering uh of the Dyke Trail the construction of the so they're going to go this spring we probably won't be able to put it out to bid um until the fall at or at the early but um we could have that funding secured and in place and we'll know what that that looks like that's Marty ring and um I Tim Henderson's helping him I believe you're right yeah Marty and Tim so thanks to them for spearheading that together um and the last one I have is just downtown we're at in the process of just finalizing the bid documents for the building connections that should be going out soon um with you know anticipation of starting construction in the spring so so there's that um moving on so update on the Dei survey uh so in my last uh newsletter that I put out um I included a link to a community survey that we're doing as part of our Dei strategic plan and so I would just encourage the community to take that I'll put it in the newsletter again we'll post it on social media um I'll send it around to the board members so you can pass it out to your networks as well um but uh really really encourage people to take a take a look at that and take that survey and and give us your feedback um we're going to have a little bit more of like an educational presentation I think that's a fair way of saying it um at the beginning to just help people understand what Dei is and what it isn't um because some of the feedback that we we've received indicates that people have a certain perception of Dei initiatives and what we're talking about is something different so want to make sure we do that um so the board had requested an update on some of the projects before the planning board um so Homer a the decision's being drafted did they vote on it yet no not yet yeah they haven't voted on it but the decision for that project is actually being drafted um and the planning board will take that up um at the next they meetting meting yeah tomorrow night just as a reminder like what what is that project entail like so it's mixed use yeah Homer a is mixed use I believe it's 29 units 8,000 square F feet of commercial um it fronts hom RAV um pretty much and kind of extends back and to to Alton a little bitops um I I will have to say I mean it's you know for what is compared to what's there now it looks it's going to look big but I will have to say the design I think is probably the closest we've been in terms of hitting the mark into like what looks like a New England the type of that's type of uh project so um and then Clover Road Brewery They went before the uh planning board the other night and then also the design review board and so uh design review is going to have their report ready for the plane board by the next yeah so they're going to continue tomorrow to the next meeting and this is the fire the fire station the fire station great so people are really looking forward to that that project actually so if all things go well um we would hope like the May June time frame to open open oh wow that'd be great so CU it's site it's just site plan review right it's just site plan so it's not a special permit that they're asking for so oh that's right because that already F the criteria yeah so actually Michael I have a question um you know we're talking about downtown we're talking about the fire station the what we're going to do at the police station is still open and still has to be discussed has any more thought I was actually talking to someone and they said oh it would really be nice is a double decker parking lot to add more parking and I'm just wondering what where we're at with that and what the next steps are to deciding what to do with that building SL lot I think it'd probably be good for us to come with to you with with the thoughts and ideas based on the overwhelming input we got when we did the survey okay last year um I can tell you being someone who managed five parking garages believe it or not in my Municipal career don't ask me how that happened but I did they are a lot yes uh they are a it's a lot of Maintenance um thatting so um so I'm not sure if that would necessarily be in the cars but I think the overwhelming response from people was to use that at least partially is parking um so I think we could um present something to you that that looks like that great sounds good thank you and then last but not least uh Governor Healey uh filed a couple weeks ago um what they're calling the municipal empowerment act which do you remember um do you remember the municipal modernization act that happened a few years ago it might have been before your time on the board Brandy and it definitely was with you CL Baker Administration initiative right and it's it's basically a bill with a whole host of modifications to and new initiatives to help municipalities and um so this is in a similar vein um and of course it needs to work through the legislature but um I think it's something the Board needs to maybe consider supporting form formally I wouldn't ask that for that tonight but um I included like a synopsis a section by section summary um in your packets that you can read but I think you know looking at some that are really really um I guess trumain to us is it changes the municipal procurement laws it makes Jen's job a little bit easier um interesting so it allows for some flexibility for retirees to come back and work um it makes permanent some of these covid era flexibilities that that we've seen like with um meetings and then also with outdoor dining and um alcohol delivery I guess that's what we're calling it um borrowing for school projects I'm not anticipating borrowing for a new school project anytime soon but it allows us to increase the amortization period um and just some small administrative things um interestingly enough and no I'm not advocating for these right now so I'll just preface it with that they also include the ability for U municipalities to impose their a sech charge of 5% on their M motor vehicle excise tax and then also increase the meal's tax from 75% to 1% uh um and then I think some of you would really get a kick out of this one uh they also have a provision in here for double pole enforcement which allows cities and towns to enforce the statutory prohibition on keeping double polls up after 90 days penalties authorized to be imposed are up to $1,000 per occurrence wow so anyway that's again if you want some more information I can send that to you frame as to can you can ch but there's no time frame as to 90 days oh 90 days yeah believe so after 90 days can you Char another thousand You' probably that'd be interesting I don't know just based on the synopsis I'd have to look more into the detail of it so I think um I think related to this I think Michael you're um you have that on the agenda for our Friday meeting right the municipal empowerment yes so just to uh let the rest of the board now know know we have our traditional chair and vice chair meeting with our legislative delegation that would be Karen Edelman representing Senator spila and Jack Lewis on Friday so um I don't you know that's Michael's going to talk to them about it I guess um as one item um and so if people had any strong thoughts about that or I'm just getting familiar with it it does kind of sound like a good thing um doesn't make us do anything but gives us some additional power but any other I don't know Michael you had any particular other agenda items for Friday just um to talk about the home roll petition for the liquor licenses talked to Jack about filing that yeah if there's anything else you know so we'll report back on the discussion but if there's any any particular strong issues that people okay and I don't think we have any huge kind of spending ass or clarifications that we're expecting or fund you know budget at this point right right so just wanted to kind of get that one in there since Michael brought up that but so okay I think it's great that it's including three of those Co error items that we've been asking for to finally make them per this is the adjustable like so the public Hy hybrid meetings that we can still continue the outdoor seating for restaurants and then that to go for alcohol I think it's great that those are all in there okay anything else Michael and your no that's uh that's it right now okay so that brings us to board reports and if Claudia doesn't object you can start off we'll go in our usual order is that working for people I don't want to like it's Claudia as always first so I don't know do you want to it works okay go ahead yeah no that's fine um let's see I attended uh Michael's budget presentation to the um the Departments um um it was very well done very well attended obviously I think they probably had to come right yeah exactly they had no choice so it's always a good way to get a big crowd exactly and uh it was I appreciate it it was very informative um and uh the Valentine Forum again I think we've probably talked enough about that that was uh I I thought it was a pretty good crowd I know people spoke about getting more people but I thought uh plus you you know how many people were watching it on Facebook or that but I thought it was uh it was very well done and and uh so and um let's see today did my open meeting law um course and it was uh you know I learned a couple of any tips you want to pass on to us do those minutes right away just that if one member is virtual every every vote has to be a roll call vote so that was I did not know that so yikes I don't know if we were doing okay of course we always did that I think we have and then I've signed up for a little budget training with MMA and so nice that's good yep so that's it for me right thank you go ahead Brandy so I don't have too too much um the only thing I would add to that was um so Claudia Joe and I were part of the joint meeting with the school committee um so we appointed a new member to yes yes you know we forgot not forgot but never mind I expected you to zoom in from from yeah right yeah yeah I was I was coming down from y rainforest and it was El Yan yeah but um but it was a it was we they had four great candidates um and it you know I I hope that all four of them pull papers to run for school committee because um for the open seat but um it was a great discussion it was a very hard decision um um Mr Kendall put me on the spot I'm still not talking to him no kidding there's a story behind that kidding no no no no no no um but it was a it was a it was a good uh it was a good joint meeting with the school committee as always so um they are going to be probably doing their budget session um Mr Adams said like end of February beginning of March so um we'll share that date if it comes you know I'm sure we'll we'll see it but um I think that they are in the middle of um renegotiating five Union contracts so the budget is going to probably look a little different and so I know I will probably try to make it to that to their Saturday budget session because I kind of want to hear what's going on with them defitely um I've done that before it's been very beneficial so so I just wanted to throw that out there and I also did my open meeting law training today so I am I am fully up to speed on all things legal so do it together that no well so it's a webinar so we you have no idea who else is on it so I know I was hoping I'd see her yeah so reminder for like we have to go back to an email and register is that what from Susan from Susan so I think there were like specific few dates so I'm waiting for my confirmation from the Attorney General's office that I've completed it and then I I assume I have to forward it to somebody do I have to forward it to somebody they said we should have it in a couple days probably get it back to Susan or Michael you it to to Susan that was my thought okay and the keeper of all good things yes okay all right so we'll do that um all and I like that and other than that just been really busy with Comprehensive plan stuff we it's really kicking into action um I drafted an article for Town Pages for March so there'll be something that comes out Mar Town pages and um just uh yeah I was really impressed when you know I think it maybe Michael had sent the link and and uh the crowd map it was it's all pretty pretty nice cool yeah I like cool that that's it for me great thank you Joe go ahead uh thank you Mr chair uh couple of quick things um the affordable housing uh trust has been uh very busy the last couple of weeks uh since our last meeting and um we are now uh going through a process where Habitat for Humanity will be building a unit in town uh that location is going to be 4 487 Main Street which is that vacant build uh vacant lot right across from fenwall all the old fenwall building and uh it there are some great designs and uh I will uh bring make copies or send them off to you so you can see them that but one of them looks totally totally beautiful to fit that location it's uh three bedrooms with a little fous porch in front just very very nice so it work working on that and uh Joe um so you went to the abutters meeting that inally how was anything to report from that well that's what I was going to report on it it was great they had a a public hearing a public forum I should say half for Humanity and the owner of the pro the former owner of the property um several members of the affordable housing trust and three or four of their uh members from habitat were present there were no other no other uh AB buts unfortunately that may be a good sign you know they they did receive notification um but uh we will actually gladly you know open up another uh have another one uh available for them you know so that could be a great story on around the clock yeah I mean talk about that and get the information out to people oh absolutely I'd love to do that absolutely we'd be happy to do that um the other thing I want to do is uh my wife asked me to make sure that I thank all the folks uh that uh sent her cards and and everything about uh for her surgery and uh and she wanted to thank those who uh made her shout out citizen so she was she was extremely taken by it and uh now I have to put an addition on because her head is so big you know listen I'm in I'm in the dark house now it doesn't make any difference how much bigger oh yeah did it really doesn't and she knows I love it she might really be in that dogghouse to Jo it maybe warmer uh anyway uh but she just wanted a shout out for that recognition she's extremely uh humbled and honored by it uh wish my son a very happy birthday 42 I can't I don't know where the time has gone but unbelievable and um the traffic study committee uh we answered some of the concerns that several residents have provided proved uh to the committee you saw the uh speed radar sign on Pleasant Street which was put up for a few weeks and that's going to go around other locations in town that's on mle now and uh we erected a uh no through sign on on Water Street at the entry we on Water Street and that seemed to have helped defer traffic you know cutting through that that area so all all every little bit helps so we're working on it and uh if we get funding for additional uh you know radar that that's that would be awesome if we can get that cuz it is working and it's working well so and and the last thing uh we had an NBTA zoning uh Forum on on the nth Monday on Monday and it was um there were 19 uh participants that came and and were on the zoom uh Forum with us and we got a great lot of great feedback uh with uh with uh some of the citizens concerned about you know is that is that considered mixed use or and and they were concerned about the town property and we very nicely explained to them that Trish Trisha and and Peter explained that a lot of town-owned property is not susceptible to this to this uh right uh zoning change so they said well why can't we buy up all the land and again it was it was it was made known that we we couldn't do that but we're looking we're looking at some other options that some folks uh provided to us and uh I would say that what we have currently uh option uh a um uh small density zoning is probably the the one that we're probably going to lean and push for because it includes you know the residential area along Pleasant Street so hopefully that'll help uh there was some concerns about uh uh businesses on on the uh South Southwest side of the rivo tracks and uh that would uh that would definitely cover that those needs for those folks that you know when you say you're talking about the business like Wester air conditioning well yeah it leads down to Wester air conditioning all the way down to uh bams okay and what what are you thinking that you would you would include it in the zoning or not okay I think that makes sense it's right there it'sa it's actually right there and some of the other locations that we were looking at like 48 uh house Street which is the old turo building the roller uh ice skating property uh which used to be roachford arena for those who uh oh wow um that that's actually in that area but it it doesn't fit the the criteria of you know being accessible to the railroad tracks and if it if you want to make it accessible now it's going to cost additional money for in funding I thought that we could do Parcels that were not accessible that were not near the train tracks we can we can but this is still within that 05 uh radius right no I understand that but I my understanding was um and I apologize I wasn't able to go to The Forum was it recorded that we can go back and watch it okay absolutely um because there was discussion that allowing the zoning on one side of Pleasant Street could then eventually impact the houses on the other side of Pleasant Street but I'll I'll go back and look and then I'll ask one reason why we looked at the certain locations and then do the whole area I see we used we actually use the Sudbury River as as a as a boundary line because there were some concerns like why aren't you using um the oldini property along Ponderosa Road well there's there's some concerns and that's where uh the Mason um has his uh company oh right you know oh so that's it's hard without a map in front of it I'll I'll go watch the but it's there but anyway long want to be on the agenda again yeah actually uh we're planning on doing a uh another form uh to go over stuff and uh how was the form accessed cuz I didn't see it on it was Zoom it was Zoom but but on what on it was on it was on the town website was on the calendar on calendar is it but ising up and on wack or is the recording where's the recording available oh that's a good question I'd have to I'd have to ask I don't know okay wack was it whack okay did they F did they record it cuz it was a zoom meeting so they probably weren't even involved I'll you know what I'll have to find out I don't know and if we didn't and if if we do another one we make sure that it's okay that's good well thanks for doing that oh no it was it was very interesting and a lot of a lot of folks are very uh interested in you know certain locations and you know we suggested you know 100 Chester Street was another viable location that we could use as well so I mean all those locations were were were presented you said you're doing another Forum yeah we're going to be doing another for actually we're meeting tomorrow at uh 2:00 just to go over the Forum that we had and uh do what we need to do so I'll get back to you all individually with respect to where you can locate that that that video and and that's about it so thank you very much all right okay thanks go ahead so since our last public meeting I actually attended the MMA I know that seems like forever ago yeah the convention yeah the MMA conference it was after our second meeting in January and because January had five five weeks yeah um they had a great opening session on Dei and Equity at local government level and what was really interesting was they were talking about trying to have more people at the table and as you as you stood there in the first session you could definitely tell that we need more equity and we need more inclusion and we need more people of color um represented at the local government level so it was very interesting and the speaker was fabulous the weimo session uh which is the luncheon for women elected Municipal officials I was uh the facilitator for a fireside chat which went really well with our current climate Chief so that was fun um I attended the dinner that celebrated Senate President Karen spilka and house Speaker Mariano they were both awarded um given awards from MMA and then I went to a couple Saturday sessions uh one was talking about downtowns and business districts and things like that so it was very informative um I enjoyed that um again I highly recommend next year if people can attend it's always a good session saw a lot of different people Michael and I spent a little bit of time together so that was good too uh then I did spend some about an hour and a half select Board office hours this past Saturday at the bagel table and what was very interesting was I mean I was there to talk to people and ask them about filling out the survey that I would say 50% of the people that I talk talk to did not live in Ashland that they were so people from Shrewsberry from Westboro from hollon from Hopkinton coming to the bagel table for their bagels but and they they talk well because I I would say are you a a resident of Ashland oh no I was I was I was politely asking people I was using my sales my scale skills and and asking questions but then what was other the other thing that was nice was a group of four young women came in they had all graduated from high school they had just all graduated last spring from college they were back home and they all I could tell they use the QR code for the survey and I could hear them like sitting and talking about it uh so they were taking yeah so we got a couple people to take the survey as well and then the last thing this just happened today I'm am on the MMA Municipal Regional policy committee so we talk about policy for a lot of different things and I was just asked to chair that so I'm going to be the chair of that MMA policy committee for the next year great shouldn't be too hard of a lift so um I highly recommend if you're interested I don't know if they're still looking for people but you pick one of the Committees and you learn a lot I've learned a lot and have been able to bring back stuff um from it as well for the town so and if we're wishing happy birthdays my oldest turns 30 next Friday and I'm just wow so she's not watching I know that so very good anyway all right and that's it thank you Yolanda yep uh just a few items uh one is um just to give you guys a heads up we did Yolanda and I and Michael met with Dale uh from Framingham University um and he had some ideas about and I can't say too much about it but we he just kind of he he's interested in using the barn for certain things and he wants to talk about how to do that and we basically you know uh um talked about maybe next year looking at it very seriously about what kind of projects could be done there they're interested in using the barn so we kind of I think indicated this is the barn that's not built yet correct right yeah okay I just wanted to make sure we were all good good point that was one of not there yet that's in our plan for next year I just I just wanted cuz I'm like uses for the bar and like Barce Saturday night want to make sure we under the star people aren't thinking no good point right and and I think one of the things that I think we thought might be a complimentary because we have some other barns of our own and so the fact that they may use it could be anyway so and the other thing is um they're thinking of putting in a an outside rink uh and that could potentially involve some of our property and he was going to ask us about using that so that's kind of in the so I think how did we leave it Yolanda he may be coming to see us in a few months yeah at some point we're going to have him come and he's going to you know once they have a thing few things more a little bit better flushed out yeah um but it would not be for this year it would be potentially next winter right thank you the uh the other thing um just quick update MBTA Advisory Board is is doing uh a number of things we've now scheduled commuter rail committee into the fall uh but one of the things that's going on is apparently a fair reduction throughout the system including commuter rail so that's something I'm kind of eager to look at to and see what's going on with that so that's a quick update um and I did um I attended an emotional intelligence training that MMA put on very it's a series from their leadership group and I don't know if Yolanda you were doing it but there's a series of three of them and emotional intelligence of course um is not of course but it has to do with empathy and understanding your own emotions and others and how to focus on things you know um so which is I think good at that R yeah well I think we're probably better than most people CU look at what we're doing here so we have to we can't be too but anyway it's an interesting kind of thing but uh I attended that today and I guess um and you know there's two more sessions and I would recomend most of the people there were I think staff uh who deal with the public and how to um you know interact you know with people who are you know upset about something are emotional so anyway um and the last thing I you know I do I've chatted with a number of people but I do want to say publicly I I do not um um intend to run for I will not run for reelection to this post when my time is up in May so I just wanted you know just briefly I won't say too much right now um you know like Steve I'm gonna save up and do a number of long no I w't but um uh I I I did want to just you know personally I think it's been a great honor and privilege to represent the people of ashon work with the many people I've worked with over the years um and um so um you know I really uh appreciate that opportunity and one thing I will say um uh you know people who are thinking about running for this office or Jo being on a committee in general that it's really uh it's really a great opportunity to meet people in your community and meet all sorts of people interact with you normally would and so I'm looking back on I've spent well now it's been 12 years it would be 12 years on the select board and and my other time time in town government and all the people that you meet it's really kind of an extraordinary um I can't imagine what my life would have been like if I hadn't been meeting all these many people so uh anyway but I just wanted to say that so anyway so with any if there's if there's no other snide remarks we will ask to adjourn motion to adjourn hey look at I'm losing mine too yeah Al all right all those in favor of a journey thank you bye you in two weeks thank you all good night everyone

e yeah we do that sh good evening everyone welcome to the February 8th 2024 uh regular meeting of the Clifton Board of Education please stand for the flag salute and a moment of silence I pled Al to the of the United States of America and to the Republic for which it stands one nation under God indivisible liy and justice for all thank you roll call Mr Shada miss bassford here Mr brunak here Mr kova here Mr Mia here M Santiago here Mr siano here M Suarez here vice president Danny here president Paris here we have a Corum thank you uh Mr Kenova could you read the mission statement okay M Dr Danny thank you the mission of the Clifton School District in an open and reciprocal Community Partnership is to provide all students with a quality education to develop the skills necessary to become literate lifelong Learners who are responsible and productive citizens contributing to a Democratic Society in Ever Changing world thank you Dr Danny the New Jersey open public meetings law was enacted to ensure the right to the public to have advanced notice of and to attend the meetings of public bodies at which any business affecting their interest is discussed or acted upon in accordance with the provisions of this act the Clifton Board of Education has caused notice of this meeting to be publicized by having the date time and place thereof posted at the city clerk's office Clifton Public Library Administration Building senior citizen Nutrition Center on cable TV in the local press on the district's website and mail to presidents of parent teacher organizations this meeting will be recorded in accordance with policy 0168 do we have our student Representatives here this evening J yes okay hello yes I'm here welcome Jay okay okay hear me hello okay thank you yeah I apologize not in was a little so I now doing onine um okay so good evening I'm GNA start off with sports so we've actually do really well Sports this week um on Monday theth accom team competed in the big North playoffs at high school they earned the third highest score out of 14 teams and they're moving on to Championship on February 16th I um we like to congratulate Sam for ring the third high beame in the pcca state county o and a score of and our team has once again for for the 3200 and Jason Jones place for high thees and they will be conducting donations for the clion animal shelter on Saturday March 9th from 10: a.m.

[Music] I [Music] I [Music] oh [Music] shop for Bullhead City School Board on Thursday February 8th at 5:30 p.m. roll call uh president Melinda saski Charlene Diaz here Fred rushon here Barb Zar ziki here Sheila Barnett here looks like we're all here um talking there's some draft letters yep we need no you've got them on you have them down below though don't you have them down below in the no you don't even have them they were attachments well let's not argue well that's fine we can bring them up now okay yeah we can bring them up now sorry y'all I did not communicate very well these letters we know we're all here physically but what about the mentally part tonight are we all um these letters were written Lance worked on them and then he and I collaborated on some editing and and these are to the legislators about some of the things that we that you all had said you wanted focused on if we left anything out you can add um and then the second one we did is a resolution we thought two letters might not be quite as effective might be more effective to have one because it had multiple pieces to it and then the a resolution relative to the other issue so um and and that's something we had the second one is something we had not discussed but I thought you might want to discuss it this evening okay thanks Cass let's go with the letters first yes can you make it bigger yes and we would do these as three separate letters to the you know to the three legislators but um essentially it'd be I mean it would be the same letter so um okay AG can you move it up a little bit okay is everybody ready to have it moved uhuh okay let's move it up a little bit oops done too far right there there you go thank you for are you ready Fred M yes ma'am okay said I love that last okay oh I see a after the ellipses and then we are then required we kind of have a we have then there twice so did you see it yeah okay for ready okay h are you sure our um legislators understand Latin C day oh yes they do it's in Latin it's c da most legislators call it sign a die it's Latin for without days and it's the term All State legislates use at final okay so the if there speaker Senate President sign okay Cen a day yeah a day okay what do you guys think looks good you see any changes except for the then then yeah other than the stuttering it looks great very well done okay would you like anything added did we miss anything that you all were talking about earlier I think can we put a line in there that says if you don't help us we're going to send our friend Guido to talk to yes oh that's a good point oh yeah what is that the October 1st deadline for counting sped students I thought I saw that no just after 100th day they were talking about we talked about the 100th day for the uh budgeting but the October 1st is a deadline for budgeting for a sped so yeah can we what line would you we proposing December it's it's actually October 1st cut off it's a cut off for funding for the count of sped students that we have on October 1st determines our funding for the remainder of the year for you know any additional funding for for that for those students so um yeah how would you like how would you like Lance to because he can go work on this while we continue so um just had a short paragraph Okay Kess can you kind of scroll back up to where we talks about where we were talking about sped there we go yeah um yeah yeah that's a good place years right after that sentence appropriate funding sentence yeah maybe before the additionally it's it's tough to recruit so something about um U please consider changing the uh the October 1st cut off date for um current year funding for special end uh for for it's when they cut it's it's the number it's the count of students it's the weighted yeah count of students so uh Alles fober yeah something like thato frame to reasonable for the services provided to each student every year well because we got lots of students after October 1st so you know and and essentially you know those are unfunded alter option should be in there if we're telling them we don't like this we should provide well certainly to the 100th day I was going to say yeah you know it ties in with the rest of the budget if they would extend that count to the 100th day you know then we would yeah would would it would count most of those kids then um we certainly get a whole lot between October 1st and January 1st so you know extending it to the 100th day which is in which falls in February so um uh you know that would be that's probably appropriate yeah absolutely and then you could shoot uh when you do that would you um just um get uh send it as an attachment to Cass and then she can put it back up okay that would be good okay okay okay so um uh this is something you haven't discussed but um there is a resolution in uh that was brought okay there you go um there was a resolution brought forth by um representative Gillette U to have a pilot uh it's House Bill 2717 to have a pilot in in Mojave and laaz counties um for uh having one administrator in the county uh take over the um uh be the administrator for all the schools in that county so in other words the county superintendent would be the superintendent for all 13 public school districts in Mojave County and um so to centralize that and and then also uh Transportation HR Finance essentially any of the district office UH responsibilities would would fall then to the county superintendent's office and some curriculum uh yes and some curriculum decisions and um uh so um I anticipated that that might be a bill that you you as board members or as a board collectively uh might not particularly appreciate um U because it would essentially take away away your control uh local take local local control completely and um uh so um that's kind of the basis on which I had Lance uh draft this resolution from from you all um uh logistically and administratively I have real concerns um you know for instance uh you know if there's if there's a transportation director in Kingman since that's the county seat uh we have the little bus incident today you know How likely is that person to come you know to that in you know to that accident and be there and and be able to respond to whatever is going on you know our transportation director um got off the bus he was driving today and went you know went to the scene and was there for for whatever needed to happen um and that's a today incident you know um uh we have a we have a facilities problem be all of the yeah that's the way it reads pretty much that way I read it all public schools what is their reasoning for doing that um um what we've been told is saving money and and my you know and I'm not trying to be cynical here but I my question would be uh to these folks okay um pick not don't pick Clark County because that's not that's not a reasonable comparison into Mojave County for instance but pick one of the counties in Nevada because they have County School Systems pick a county in Nevada that has a similar uh number of students and a similar number of districts or maybe not even well probably similar number of of uh you know would have a similar number of local districts in Nevada and see what you know what does their County school office look like you know I I doubt that they have just the superintendent and one uh you know one purchasing pretty much like our business office you know I doubt that they have just one you know there I'm sure there are assistant superintendents I'm sure that there are multiple HR people I'm sure there are multiple purchasing agencies or you know purchasing people and multiple accounts payable people and multiple people in transportation and just because you would centralize that um uh doesn't mean that we would need I think maybe they were thinking about our our tiny districts like yucka and and uh Hackberry and Peach Springs and uh uh Wiki up you know well okay there might only be 35 or 70 students you know some number less than a hundred fewer than a 100 students in those schools they're one one site school districts and um uh so there's a superintendent well that superintendent is also the principal um um sometimes is also the bus driver certainly is uh does does the grant writing and some of those things um but even if those even if those other business things were pulled to the county level there still needs to be a person on that site a at least a principal there still needs to be an administrator there still needs to be a secretary um and and those kinds of things so it begs the question of what would the savings be um for Rel to their reasoning but beyond that the logistical stuff strikes me as just being a nightmare we are Mojave County is the fifth largest county in this Us by area you know um and uh how often would that superintendent ever get out to Colorado City or Littlefield or yaka or you know or even even like Havasu I mean you know if you're Ty or topac I mean pick any one of the 13 districts but particularly those north of the Grand Canyon um um probably would be slighted some in terms of you know of whatever but local control is a big issue to me and um School District school boards and City governments are really the last Bastion of local control in Arizona um so you know um I commend them for thinking about how to put more money in the pockets of teachers and employees I get that and I appreciate that thought um but I don't think it was well thought through and um all of the all of the unintended consequences perhaps were not were not discussed plus I don't think they talked to they certainly didn't talk to you as a board I don't know if they've talked with any of the other boards the other 12 public school districts or not um so um anyway this is a this is a draft and and the thing is you can say no we don't even want to weigh in on this uh or whatever but I wanted at least for you to have uh to know something about it and um to think about if you wanted to say something to our legislators about this bill Have you shared this with Crush at all or any of the other superintendents that close have I shared the the resolution no but I I would be willing to do that if you know I would be willing to say okay our our board uh has you know has has done this resolution and then I would share it but I didn't feel like I could share something that was just my idea until something happened superintendent shared anything with you no okay no now I I was involved in uh the superintendent Forum this morning which is uh formerly it was called something a little bit different it's it was that group that uh that was the ASA uh the state department of Ed and Grand Canyon University that when in my first year um uh you know had a a coach for me a superintendent coach and and was working with all first year superintendant in the state offering to work with them and then you know in second third and fourth year and continuing we could we could still participate in those things it's now Mor often to just pretty much any you know any superintendent in the state so I will tell you it was discussed in that meeting today in that webinar uh that web meeting today virtual meeting and um uh the superintendents from counties other than laas and Mojave were not particularly aware of this bill because it doesn't affect them it is only addressed as a pilot for these two counties uh and then if it works uh then then the legislature would look at at running it out to uh the other rural counties but in the meantime for five years we're sunk if they were to pass this and stuff because this is It's a fiveyear pilot program so you know and if it's not working they're not going to call it quits for five years so yeah yeah well let's read the rest of it okay 10% oh my God yeah wow they couldn't run it at this 10% well I mean for us that would be $1.7 million that we would be you know uh paying the county to to do this with our current budget numbers that means Charlene you won't get paid you don't get your raise this year don't get my raise okay let's see the rest finish this administrator and their staff get appointed or elected this County Superintendent is elected so there's a big possibility that that person wouldn't even be an educator no and there's a big possibility that there would be a lot of politics that suddenly descends upon the school and then you figure this this is supposed to be a 5-year program too that if it's elections midterm through this program we can end up with another superintendent that comes in and is totally un or clueless as to what's happening in the school districts and stuff well and that I mean yeah and truthfully that can happen anytime that you hire a new superintendent but uh you're right Barb that that could be a uh you know I mean the election cycle is four years years and this is looking at five years so yeah it could be there could be other things happening there and like you mentioned about hiring a superintendent but the school board you know interviews their superintendents before they hire them and you know can talk to them about the education and stuff and that but where when you're elected there's no way we could you know we have any choice in who's going to be running and stuff or who's going to be elected and there's also this I just thought of and it was probably pretty obvious and I didn't think of it is who is you all Reign me in you know you all send me down the path you whatever it is that needs to be done relative to this district is from the policies and the uh and the wishes of the school board who is going to fill that function of this person as the county superintendent um the question is would there would there be then a County Board rather than a local board well and part of that bill and my my concern would be is is Bullhead City School District is different than school districts in laaz and wherever you know and at the other ends of Mojave County and what's good for us may not necessarily be good for them and vice versa exactly so again that goes back to that local control yes we we kind of have the heartbeat if we will of Bullhead City and we understand most of us being Educators anyway understand what we're looking for what we want to achieve in Bullhead City I can't speak for somebody in another part of the state or County I can't I can't imagine being the HR person or people at the county level and knowing because let's face it it's not just qualifications on which we hire teachers there in the interview process part of it is how is this how does this person seem to fit okay and I cannot imagine being in the person in a position where I H where I know enough to be able to identify uh a teacher who uh would be good in and I'm just going to pick two at the opposite end in Littlefield and in topac you know the demographics are different the the needs are different I me the communities are different doesn't mean either one is good or bad it just means they're different you know or or uh identifying somebody to work in yaka um uh you know or Kingman and there they are adjacent districts but that doesn't mean that the people that will fit in those communities um uh you know would be the same and uh that to me that's part of the lis itical uh morass that this this would create is there any more to this Cassie is that pretty much okay all right how do you guys feel about this I think we should definitely do it yeah I I think we need to let them know absolutely Dr Stewart yes sir last few words oh uh okay the last uh let's see passed and adopted by the governing board oh no the um okay um that you're that you would direct me to send this to the members of the of our legislative delegation so the three legislators that are mentioned in the letter and all members of the Arizona House of Education committee um uh I want to point that out because right now this W this bill was presented to the education committee but it was not put on the agenda so no action is taking place on this that does not mean that it could not be brought back uh to that committee so I didn't know if you wanted to put that in there uh that we also send it to the other members of that committee or leave that out and just leave it to our legislators so to me that was kind of an optional phrase I think it needs to go them everybody needs to be aware of it okay I I would send it to the governor too yeah yeah I really would okay copies copy to the governor um they want Mojave County to stay in Arizona um jeez this is okay so Lance if you would make just maybe we could put a comma after delegation and uh all members of the Arizona House Education committee comma and the governor do you have to put the honorable Governor can you just leave that he knows how to word that okay all right I was just saying I at that than I am okay um and then what Lance will do is because this is on the these two items are on the agenda in new business so what Lance will do is go uh tweak them and uh uh come back with the version that you have said and um uh and and the word draft will be gone and then it'll be here for if you pass them to sign okay okay moving on then item 1.4 this was kind of important to me and I asked Dr Stewart to put this on the agenda when the the the fight happened at Fox assault okay EXC Assault The Assault The Assault happened at Fox Creek it was just right after I left you know um I went to to lunch and all of a sudden I should probably I I don't know but I think we we're going to take care of that through a hearing process and that we'll probably end up with an executive session on this assault um so that's pretty much taken care of but what bothers me a little bit was the the fact that the people taking Camera and Video and all those pictures that ended up on the net um I don't think that is right and I think that those people or those kids who do that kind of thing deserve the same punishment as the person who actually did the assault because they are they're perpetuating this assault they're they're putting it out there and saying see what we can do the question is is are you able to identify we are and I will tell you that those those students uh because our new camera system is pretty darn good and um uh uh the principes were able to identify those students uh and discipline was imposed okay okay um so it's not that they were you know it's not that it was ignored U Melinda did discuss this with me the other day when she asked me to put it on the agenda and so I did tell her that um so I think that I think issue if I can put words in Melinda's mouth is is um uh some word from you all on um the level of discipline to be imposed on students who video record incidents like this and um you know now um several months ago you approved a new policy relative to use of of uh yeah but we don't have to stop so um uh use of use of cameras for taking photographs and whatever so um uh this was during school time and students have been told that their phones are to be away and they're not to have them out between classes and and that's part of that that was part of what's very clearly laid out in that policy and the principles have been enforcing that um so um the other concern we have is that when students video each other video each anything but in this case something pretty serious when they video each other and then they post it on social media um po video other students at school and post on social media they are violating uh furpa which is they are violating a federal law regarding the privacy of other students so um that's part of the seriousness of this well I I personally feel that the the assaulter and if somebody's there videoing it to me they are taking part in it and it's the same as a crime where you have the getaway driver and the bank robber both being charged with the same crime and I feel that whatever discipline the perpetrator gets that the people filming it should have the same exact disciplinary action because they're they're just as guilty as as the other person they didn't maybe throw the Slugs but you know they're coaxing it on and adding it on and everything so I think there there is just as much to follow as the other person I'd like to find out if anybody knows what what the penalties are according to uh this fura thing what what what are the ramifications for people at a time like this on this situation I well if yes some if under furpa somebody could file you know file um charges against you know against people for violation of that and then what are what are the consequences I have no idea because I don't know of any case where that I mean I've not experienced any case where that's happened okay um in terms of in terms of the law in terms of what we do it's part uh Fred it's part just part of our disciplinary procedures and we use you know we use Progressive discipline and and um you know keeping in mind our principles keeping in mind that there are minimum consequences and there are maximum consequences so I will tell you that uh in this case the the person who committed the assault um uh clearly received um uh serious consequences from this from us and and that's in process uh but the family of the student who was assaulted also filed filed charges good and um and then you know beyond that um that family could also file civil uh you know civil U complaints against us against that student against those other students for violating privacy so there are all kinds of legal avenues that um well the person who is affected by the furpa thing doesn't even have to be part of the fight he might or might just be in the picture with no permission given exactly you know and so anybody anybody else in the audience if you will audience is not a the best word for this but anybody who's photograph you know who is photographed in that you're right Melinda who's who is photographed in that and then it's released on social media um uh you know those those students families could actually uh file civil suits against the the people who you know post the videos so um uh which it's kind of like an octopus I mean yeah that's that's all outside school yes you know so the question is which I think is what is being asked is what as a school district should we be what kind of consequence should the school district should be enforcing on on those kids there there's a lot of ramifications outside of school so yeah there's a lot of lawsuits and you know that kind of stuff that could be civil charges whatever but um I mean I don't know that's that's it's pretty serious because not only were they taking pictures of of the assault but it they the were however they were standing were restricting the the teacher from getting in there to take take care of the Assa break it up the other the other factor in this case is that uh the student who committed the assault uh had planned it in advance and had put the word out and uh and so when this went down students flew to the area because they knew it was going to happen so it was pre it pre it was premeditated and that's part of the reason for the seriousness of the consequences for that student you know do we necessarily do we necessarily have to bring every student to a hearing uh for U punching somebody I mean that is an assault do we always take those students to hearing no but the degree of the degree of the assault and in this case the the the added thing of it was pre- premeditated and planned um you know makes it much much more serious so you know any any discipline we impose as a school district has a lot of factors um involved in that you know in in the decision uh how many how many prior incidents does a student have of assaulting other students or punching other students or ining you know all of those things if we go back to the fact that maybe they should have equal consequences so is this a place where we can direct you to check out Fred's fura thing absolutely well I just I think it's mostly I think it's mostly social I mean I'm sorry civil I think most actions to furpa would be civil suits civil and it says here a fine up to $500 for each furpa violation on School District um although if the school district does it it's like a 10% of of an entity's monthly State funding dispersement so it's pretty hefty heft for us yes um but it looks like it's just says a breach of con of fura fura breach it would be up to a 500 fine and that would be if we did the if we violated the the furpa yeah it really is talking about more of if if if as a we had an employee that did that that if we had an employee or we as a district violated furpa um that that could be imposed on us but in terms of student to student it probably is a civil action yep and the thing with this one with it being premeditated and those kids there with their cameras ready to go you know they were in a on it with their friend and so you know it it was premeditated all the way around by I'm sure by all the students that were involved in it and you know anything that's premeditated to me should have maximum consequences my concern is if we don't I hate to use the word make an example out of this what's going to happen exactly I mean the kids these days do not understand the ramifications of putting things on the internet 20 years from now that can still be up there you know that the ramifications are not even thought of and and what what will happen if we don't if we don't impose some sort of of penalty that's equal to the crime because that they they basically obstructive Justice that's just not that's not right I will tell you that one of the things that in the conversation that I had with Melinda and I'm sorry Melinda but uh it was okay we have done what we have done with with the students in this case um I think it would be difficult and inappropriate to go back and pile on consequences for the students who were involved in this situation um I think you can direct us to what it is you want us to do in similar situations in the future but I also like an idea that Melinda presented to me and I don't know if you were going to say this or not um but um U you know perhaps uh two of you from the board representing the board go and speak with students at Fox Creek and and and because it's a learning opportunity also you know not only is it an not only is this a situation where there are negative consequences it can be a teaching and learning opportunity to say to students this is why we're put now putting in place this absolutely serious really serious consequence if you do these things again so that uh students know upfront not just that it's happening but why and coming from coming from the leaders you know the the the people in charge of the district um that's all for you to discuss but I I kind of liked the idea okay but I would like to start with let's let's let's have direct Dr Stewart to formulate a policy and then bring it to us at the next board meeting um or if there is a a meeting where we we're actually going to talk go into executive session you know an emergency meeting or a special meeting we talk about it then and then after we see the policy maybe formulate a a group of us that can go to each of the schools even the little kids need to know what's going on and how important it is so is that okay with you guys if we director to that I think that sounds perfect I do have a question do do we not have um existing policies we do we do that okay so I was going to suggest that rather than a policy because we have disciplinary policies that we that we have that I bring to you a procedure okay for for uh that could that could actually that could actually be related to that um that that to that policy that was already that you already approved earlier this year would like to see it it become part of the policy well so it could be like a regulation which regulations are usually the procedures we use to do that to do that yeah so I mean we can do it that way if you want would that become part of the schoolb yes absolutely okay yeah all right okay and the thing is is you know right now if you if you follow been following the Phoenix news at all down there in Chandler and Gilbert and Mesa they are having so many of these happening on the school campuses down there it's become out of hand and you know the thing is is we need to nip this in the bud so it doesn't become out of hand out here right okay thank you going to close discussion on that and I need to have the a motion to adjourn the workshop please I'll make a motion that we adjourn this Workshop I second it all those in favor I'm Melinda saski I Charlene Diaz I Fred rushon I zi I Sheila Bernett okay I'm going to call the regular meeting of the Bullhead City School Board on Thursday uh February 88th at 612 is it 62 612 62 okay at 612 says roll call President Melinda saski Charlene Diaz here Fred rushon here bar Zari here Sheila Bernett here okay would you guys all stand and say the Pledge with me I pledge algi to the flag of of the United States of America and to the Republic for which it stands one nation under God indivisible with libery and justice for all okay do we have citizens um this is the time where the public may speak to the governing board regarding citizens present oh citizens 2.4 citizens present is anybody citizens present please print your name and on the um the form at the be at the entrance please and I don't think we have any call the public we don't have any right so I don't have to read that you would read even though I started to read it you wouldn't read it anyway okay adoption of the agenda I need a motion to adopt the agenda please I make a motion we adopt the agenda as presented I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I Barb Zar Zuki I Sheila Bernett again the community has stepped up and stepped up big time $1,000 wow nice yeah nice thank you very much to everybody out in the community who donates money or time or energy or whatever it takes we're do we're doing well and you guys are helping us thank you superintendent reports Madam president board members um you can see the written reports that I have there I'll answer any questions that you might have I will note if you had not noted that in the cumulative discipline report um that things have been a little crazy in January um not I don't think outrageously yet but certainly a a step up from uh from first semester um I Look to for that to drop back down I think it's a you know it's one of those we were out and got a little crazy and we came back and thought we could still be crazy but we'll see how that uh we'll see how that plays out uh Dr Stewart last month's meeting we we' mentioned that you'd be giving us a comparison of the discipline from last year compared to the discipline for this year so that we could Oh I thought I did that last time um so you know like we could look at each month and see how they've changed and stuff if it's gone up I'm sorry I should have attached that because I do I do have that document and I didn't attach it I thought I I maybe it wasn't last month it might have been the month before that I attached it um so so you can see actually from month to month so yeah I will do that for next month thank you for the reminder because we know it's some of them are down from last year but you know some like now we've seen a big jump and like to see how big the differen is and stuff years would be interesting to see if there's this big a jump last January if it's the month yeah okay I will make sure that uh I have that in my next report thank you thank you but discipline is still down compared where it was so things are doing things are going well roughly at the end of January uh the total is roughly half of last year's total and we we're through six months you know of a 10-month so it's still below so it it's still better yeah oh yeah um and then uh for if you don't have questions about any of the other things um uh the one uh item that I would like to share some data with you um now these data are from October uh when uh when teachers did their am I doing this right Jen no this is actually from rigger walks most recent one was lastek last week okay so this this is from last week this comparison so the gray one or the black one on the right is from the riger walks in the district last last week okay so uh keep in mind that our coaches are here uh from IE um if not every week it's about every at least every other week they're here they have become very much a part of our uh District family um and um uh you know we're out in classrooms and our coaching and all those things so anyway I wanted to point out uh some really good news here that uh conditions for learning rigorous standards uh from the beginning of the year uh to um or was that last year the blue one we did one at the beginning of the year one in October and one and one now okay so these are this year current school year sorry I'm this is one slide from about 40 slides that Kevin shared with us so some of the data was from October some of it was recent so anyway the conditions for learning rigorous uh standards uh has increased by over one point uh standards based student evidence has increased by 1.6 points uh a a teeny drop in activating student teams to achieve the standard um and um uh the other three have all raised significantly um and and I wanted to share this with you because keep in mind we're in year one of some systemic change in what we are doing in our classrooms and uh and to have this kind of a change I specifically asked Kevin if this was typical and uh and he said yes so um uh you know so we're we're on track we are on track um now you can see that the number we're striving for is 12 and um so it's really nice to see the first one at least halfway there and um uh and it's nice to see the others um um approaching certainly approaching six or whatever in the first year and we're really only talking about half of the first year we're not even talking about this entire year we're talking about half of the first year so um um this is these are good data good news to us that what we're doing is working well it's working for the teachers right yes this is teacher data yes this is teacher data how is this going to reflect on what we see the kids do on scores well that's what we're going to be seeing and and they're doing uh they've been doing Galileo uh this week um and it's midye and um we'll see where that what that looks like um we do have of course for this year a fourth Galileo scheduled for May and that's when that's when we're really going to see what's happened this year is when we see that end ofe data and then next year we will fall back to only three but it will but it will be uh August February and May so um uh that November one that you know was discouraging and whatever 3 months in uh will go away so um yes we're we're very conscious of that and also whatever happens on our state testing because one of the things that is key here is that um uh that our teachers are working very hard and are very focused on making sure that what they are teaching matches the standards and at the level of uh the knowledge level U that is expected in the standards that's what's going to end up paying off at some point because we're making sure that what we're teaching and what we're assessing match the standards um and and then that gets reflected on the State Testing so um it will be interesting to see those results this year as well but I also caution you that systemic change right now a whole lot of this is the Coalition of the Willing uh folks who are okay I can do this and I'm gung-ho and I'm going to do it and we all know that when we're making a systemic change that we have some folks who are going I'm not quite sure or okay I'll kind of try you know I'll put my toe in the water and then I want to see what happens with other folks um and and and part of that objective is to increase the Coalition of the Willing um um but it's also us saying this is not a choice you know the expectation is that you will be doing these things because these are research-based strong instructional practices and one of the things that I realized a week or so ago that I had not said because in my head it's an assumption but I realized that I needed to say it out loud is there is not one one teacher in our district not one who is not capable of doing the things that we are now expecting them to do the people we have hired are all capable of doing these things and I I completely believe that so that's the basis on which I can say I expect you to be moving in this direction is anybody going to go from zero to 100 in one month or 6 months probably not that's why we know it takes more than one year the research says three to five years we should see significant changes in the first year but they're not going to be where we want to be ultimately in year one so uh but I truly believe our folks can do it and um um so now it is let's do and it looks like they're moving in that direction C so I wanted to share some good news with you well we got three years and in most cases we're a third of the way there that's yeah yep it is so see okay uh and I think that's I think that's it for my updates tonight was there anything else on here when you guys read the agenda and did this no okay thank you thank thank you Dr Stewart sure board member updates item 2.9 I I went to uh one of the schools I was so excited to come and tell what I got to see it was really cool I popped up unannounced to Sunrise um and was greeted by uh the secretary Linda McLean and was blown away if I could give her an employee of the year award I probably would I was really impressed by her her kids love her and she loves the kids it was just amazing that we were walking around campus and they were all coming up to her hugging her and hey and hey and but at the same point in time hey what are you doing Johnny over there get back to class and they would just go Ahad and do it the respect there was amazing to me um and just seeing all of the the stuff that they have at the campus was really pretty cool um just seeing the little area where they have a path where if the kids are stressed out they can go walk this path and if they're done they can get off but yet they still have more room if they want to keep going and I was joking saying I'd like one in my office so that I can do the same thing um but it was just really nice and and they were extremely happy to see one of us there you know the principal was just like thank you for coming and showing interest and in being here and it was just it was a it was a nice almost a whole hour she took out of her day just to kind of take me around to see things so it was a very very positive experience yeah I heard all about that because I was up there the pretty much the day after two days after you were there oh cool um she said and I got to see a PE class did you get to see a PE class I got to see them doing some PE stuff yes and he was utterly incredibly fantastic yeah he was amazing arm like this throwing the basketball if somebody showed that me that maybe I could make a basket it was like he and he was showing the little wing nuts you know the little kids I mean little kids um how to do basketball it was really kind of fun to watch and you're right um Mrs McLean is just she amazing she's amazing she is I got into some classrooms too because I wanted to check and see what the sound level was because when we we took out all the carpeting and um because originally when I was in there in the fall um they were teachers were a little grousing you know like they took more my carpet it's going to get noisy in here you know um I think it was noisier but it wasn't to the place where it was out of line um I was kind of kind of impressed with that part I got to read to a couple first grader or kindergarten class kindergarten class yeah it was fun it was fun did how about the rest of you guys I didn't make it I spent uh I went to Bull the middle school next door oh cool and um and uh the staff there is very attentive but right away um miss vea the Pres uh principal came out and and uh she took me into an office and we were talking she was trying to find out what what I wanted to do there and all that and we actually I I intended to go out and see the the the students in their setting and stuff and I'll do that another time but we ended up talking about her goals and she was just bragging on her kids and showing pictures of how they all work together and explaining to me the team approach that they use for teaching and uh we we talked for about an hour and a half and it was really amazing and and like you I was really surprised that she took that much time out of her day but um she was just very appreciative of again a board member showing interest in coming over there and I want to go back she invited me back to come and actually go and uh see the classroom settings but she's uh when you do that when you do that fredd when you do that uh two teachers approached me at the farmers market go see special ed and uh sixth grade English they really want somebody in their classroom just to look so please do that um it was I think it was sixth grade special ed yeah but whatever it was just go in there and and make a presents I will I will this the uh English teacher was she says now don't come in this week because we're doing Galileo I like okay okay but if you could do that that would be really sweet I was really impressed with with just her enthusiasm and the more we talked you could just see her getting more and more excited about their process that they use in um she's got boards and Boards of things in her office that chart this out and chart that out and Fishbones and all kinds of stuff so uh it was very impressive to know that we have that level of caring and enthusiasm and and desire motivation to really provide a good sitting for our students it was a good trip and Fred you would see those boards and that planning in all of our sites because that's part of the IE process and uh and they have they have standup meetings for five minutes every morning to review what is what what are we focusing on what are our goals for these 45 days where are we going so um and I'm glad you noticed that and I'm glad that she shared that with you yeah it was it was well worth the time I also went up to Fox Creek the same day the assault happened that I missed thank God I missed it um and visited with a a student who had emailed emailed me and or and the school board about uh a dress code he wanted to wear Crocs to school and they weren't going to let him wear Crocs to school and and we finally came up to the conclusion that it wasn't the the Crocs it wasn't the shoes it was the fact that the shoes could come off so all he had to do was to put the strap you know how Crocs have the strap on the front and I was and he says but that's uncomfortable and I said well and then I saw two men today with Crocs on with the strap behind the and so they're AR anyway we had a discussion and invited him here to to talk with us but obviously he didn't think that was important but I did do a presence for us with the one of the kids too that's great um anybody else I just want to thank Fox Creek for every morning at 7:25 waking up to the Pledge of Allegiance they're my alarm every morning I lay in bed and when I hear hear them say the Pledge it's time for me to get my butt out of bed all right well part of our deal was to get into the classrooms it sounds like we're or not class but the teachers or the schools and it sounds like we're getting our feet wet so that's good um item three on the agenda or the consent agenda uh was there anything on here that you guys needed more discussion time on or can I have an agenda or excuse me a motion to accept the consent agenda I make a motion we accept the consent agenda as presented I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I Barbara ziki I Sheila bernna okay there is no old business so we're going to start with item 5.1 staff appreciation planning Madam president and board members uh uh our prod person over here uh uh reminded me that it would be a good idea for us to start thinking about this now uh and instead of waiting later to start thinking about staff appreciation for me so um give her some pointers she certainly does an excellent job of organizing things for uh for the district and for you all and uh so she wants some ideas from you on what you have in mind for staff appreciation or at least to start thinking about it was it the May one last year when you had the food trucks and everything I thought that was great because then the teachers you know had a a nice choice of food and stuff and it was and I know it was very you know informal and it was very very relaxing and Stu to sit around and talk with the teachers like that if each one of us um this year takes a school and we go in and we actually go to the food truck get some food and go in well they had it everybody was over at uh Diamond Desert Valley we did last year it was at Desert Valley okay I was thinking the year before before before yeah Cassie how about reporting on the Bowling how did that go how many teams did we have we need to get a m microphone turned on it was well we had um how many nine teams quite a few Bowlers and some great prizes and food was a success I good cool good that's good that's good okay still so we did did you food trucks I guess that's it food trucks um item 5.2 IGA with topac Elementary District number to Madame President and board members um excuse me um John Warren the superintendent in uh at topac and his special ed director approached us they have uh recently enrolled a high needs special needs uh special education student uh for which they do not have a program or a teacher and so uh they uh requested an IGA with us to um transport the student to our program we do have um we do have space and um uh so they we would provide the services they would provide uh they would make sure the student is transported so um this is a typical IGA with a with a sister district and uh so I recommend approval of of this IG their board did approve it earlier earlier this we week I think it's kind of nice that we can help each other yes absolutely what's the what's the travel time between here and topac it's probably close to 30 minutes 30 minutes yeah I'm guessing or more depending on what highway work is being done and and the buses don't are not supposed to go quite as fast as some of the rest of us drive um so I'm I'm it proably it might be 40 minutes okay okay I need a motion to approve the IGA with topac Elementary School District I'll make a motion that we approve the IGA with topac Elementary School District I'll second the motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I babra ziki I Sheila Bernett item 5.3 approval of letter to the legislators and or adoption of the Revolution and and or adopt resolution regarding legislation we talked about this in the workshop um do we have the the revisions the changes okay so so the change came this one what were we changing in the last yeah the only change was in the last SL in the off awesome perfect okay do we should we do these together or should we do them separately that's up to you you can we can do do them together do them together yeah and then the changes changes oh Lance was did you go ahead and finish the letter did Jette it's just changing the word then wasn't it it was just adding the well he actually what he brought up to me just before you were asking me about the superintendent's report was the paragraph for me to look at the paragraph that he had had crafted to go in there relative to the October date so he's going to go send it in uh and that way we would have it for uh for you to look at um while we're waiting is it possible uh Dr Stewart to maybe have Cass post these on uh the the board docks so that we can look at them afterwards absolutely yeah that would be appreciated yeah we can do that the changes with the changes yes right yes what is absolutely I'll link them in the minutes [Laughter] I'm notorious for that you all know that I I start up dates one day and then get busy and go home and then I you know the next morning this the update it for yesterday is still sitting there so um it helps if you hit send yeah I think we've all had that experience I suspect so doesn't change the fact that it's a bit embarrassing sometimes though what do you mean I didn't send that email to you what attachment it's like attachment it's like me sending something to the printer and I walk down there to the printer and it's not there and I go back and realize I didn't hit send y yeah okay okay okay so uh it starts with additionally oh okay please so the new paragraph begin with addition duplicate I think that's good yeah perfect I'll sign that okay we need a motion to approve or adopt um these these two items I make a motion to approve the letter to the legisl fees and adopt the resolutions as written I'll second that motion all those in favor I'm Alinda saski I Charlene Diaz I Fred rushon I BB ziki I Sheila Bernett Madam president I before you leave uh the copies of the resolution who need to be signed by the board president and the board Clerk and then the copies of the letter to the leg which will then copy for the house committee and the governor will need to be signed by all five of you okay tonight okay thank you Cass she's good at getting us to sign [Laughter] things uh item 5.4 approval to seek bids for artificial turf and installation on the field at Desert Valley School Madame President and board members excuse me uh both sunrise and uh diamondback have uh fields that are artificial turf um Desert Valley has an area that's designated as a field uh it's been there for many many years I started to say a century but that's hyper over 30 that's that's a hyperbole but uh uh and it has irrigation to it um and when we get ready to use it we try to irrigate it like a week before so that the grass comes back uh this is a river bottom in this area unlike sunrise and Diamondback and so uh frequently what happens is you water it the grass comes up you do your thing on the field and then uh and then we stop watering because just like the fields at at Fox Creek and at the middle school we only water them in advance of you know actual use so then they dry out the wind comes along you know we get rain maybe but we've irrigated the wind comes along and blows away the dirt and the fields now are rock MH so the next time you get ready to use it before you irrigate you have to go out and remove all the Rocks um and so you know it's just kind of an it's it's kind of like Copus you know uh it's not one rock it's lots of rocks and they it's kind of like it the field grows rocks so um uh besides the fact that the other two schools have turf uh we really would like to if we can figure out a way to put Turf on that field uh for Desert Valley um and uh in the process of talking with uh the city manager about the um the sale of Mountain View school we talked about that field and um and so he's the one who suggested to me and reminded me that the city has this rebate um of 50 up to $50,000 for U uh changing grass a grass yard a grass field to Turf and um so uh we do qualify I did apply to the city to see if we qualify we do qualify and um uh so I would like your permission to go out for bids to see what it might actually cost us uh to replace that field or a significant part of that field uh with artificial turf uh the dimensions of the field at the present time uh are 70,000 square feet um that's pretty big um but we certainly would like something that's um and it could be a bit smaller than that to be the size of a soccer field so uh I'd like permission to go out for bid because this will certainly be more than $100,000 and uh see what comes in and then uh then continue the discussion with you I'm okay about that do we have a motion I make a motion that uh we all give Dr Stewart the permission to go out for a bid to for Turf for the desert field uh Desert Valley Field I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I barbariki I Sheila Bernett item 5.5 changes to policy exhibits gccc professional and support staff leaves of absence without pay uh Madam president and board members um this partly came about because we've been using the current documents for um uh FMLA family medical leave and um this one which is the one that the employee uses is not too bad but the one that we use to respond uh doesn't fit this format very well so what I'm proposing is approval to replace U th those two documents the one that is uh the one for the employee and the one that is for uh for us as the district with these documents that actually come from the US Department of Labor uh it's all the same information but if we do it this way and have it as an attachment to in the in the policies as opposed to an actual document um uh our employees can pull it up it's a PDF they can fill it in you know type it in they don't have to handr write whatever and uh take it to their physician uh for uh for additional information uh but it's a much cleaner cop Cy for them to use and then for uh for the one that we use to respond um it looks similar but once again we can I can do it electronically um and um uh match it up to the other one in the process we learned that there is also a third document that goes with this so that if in that additional in that original application there's not enough information I can request additional information from the employee and so uh we're proposing that this document now be added to the exhibits and um uh and that it become the gccc D EC uh and then change the change the designators on the other the other uh exhibits that are already there uh to add this document but put to put it next to the two that it really goes with um and then um then rename this one which is simply uh the rights that somebody has under FMLA and that's a pretty clean copy and easy for people to to read and doesn't require us filling in anything and then uh one other one uh that is currently e uh that we Chang that designation to EF these are regul these are exhibits so they are this is a a change that you can make tonight you don't have to have a second reading do I have a motion to adopt I make a motion we adopt the exhibitions for the change of uh family FMLA as presented tonight do I have to read them all off or can we just do General I second that motion all this all this in favor I Melinda saski I Charlene Diaz I Fred rushon I barbariki I Sheila Bernett okay item 5.6 GCO evaluation of professional staff members this is the first reading so we really don't have an action on it but we are going to listen for some information um as we were reviewing this relative to uh a situation that we were uh discussing we realized that when we changed the points on the teacher evaluation instrument earlier this year uh we did not go back and make the corresponding corresponding changes in the numbers in the policy so the only changes here are to make those two numbers uh correspond to the actual document everything else stays the same everything else stays the same okay okay any questions okay we'll see that one again 5.7 non-renewal of teaching contract for Maran Ramos of the for school year 2024 um did she decide not to do this in executive session um this is this is us uh considering renewal of her contract for next year and that does not require executive session um uh Miss Ramos uh Miss Ramos is on uh alternate assignment for the remainder of this year so this is not a dismissal or a resignation okay okay this this is just simply clarifying that we will not be offering her a contract for the next school year does that preclude offering a contract for the subsequent school year if she's on temporary assignment I mean if she comes back and wants to reaffiliation with the school district will she be able to do that or is this a permanent Severance ENT well it does not mean that she could not reapply for a position okay uh in the future but at this point we will not offer her a contract for next year thank you okay so do we need to make a motion yes you do okay I need a motion for non-renewal of of the teaching contract for Mar and Ramos for the school year 25 I'll make a motion that we non-renew the teaching contract of mar and r for school year 2425 I'll second that motion and I need you also I'm sorry to authorize me to present that information to her oh you want that in the to deliver it to her um add Cass add to that motion um to authorize Dr Stewart to present that notice notice to miss Ros second all those in favor I Melinda sabraski I Charlene Diaz I Fred rushon I Barb sariki I Sheila Barnett okay future topics anything that we would like to for Dr Stewart to research for us or to bring up next in the coming months if uh if there's any kind of a response to the letters that are going out I think think we would be all glad to yeah see what our legislators have to say okay okay is there any chance of maybe proposing some type of town hall with the other districts that might be in accordance with us in our our thinking of maybe banding together somehow to get some State attention that's just something that just popped into my head there's power and numbers and I'm sure we're not the only ones that feel this way well that's kind of why I asked Dr Stewart if she had been in communication with any of the other districts um it would be interesting yeah that's what I'm wondering I'm not sure I can I can share the now that youve approved the resolution I can share that resolution with the superintendant of the other public school districts in Mojave and laas counties um uh in fact when this came up um a couple of things happened one I received an an email from um Brad sales who is the U superintendent in Parker and uh and then the next day received an email from uh the lobbyist for uh ASA the Arizona School uh Arizona superintendent uh at um Association asking for information and he sent it to Brad as well uh from both of us about the impact the possible impact of this on um on our school districts and uh we both responded to him and uh I did not read Brad's response before I wrote mine but it was interesting when I read his that we hit pretty much on the same points so uh I know there is some you know I know there is some talk out there and so um I will reach out to him to share with the laaz superintendant but um this way we would find out if there's interest in in having some kind of a joint meeting or a town hall or something about that yeah good suggestion Sheila thank you any other topics okay upcoming board events is there a way of for Lance to put events that might be happening at like at any of the schools like science night or math night or whatever they have so that we might be able to attend one of those we can certainly try to do that they're supposed to be on our district calendar uh on the website uh sometimes they are sometimes they're not so I know they're on their board reports typically sometimes yeah yeah sometimes Lance has tried diligently to uh to get information from the sites uh to to talk with them or them to talk with him on a monthly basis about okay what are one or two or three things that are coming up in your next month um that would be good for us to share with the board and share with District administration um that has been uh successful in a spotty kind of way so uh we can certainly try again okay cuz there would be you know I usually don't get on the calendar online but I do keep this one sure you know and so if I have I'm sort of a paper person um yeah Retro Retro but it would be nice you know if if one of the Desert Valley or sunrise or someplace sure wanted a a a school board member there just out of respect or to to show respect sure something it would be really nice to have that we'll work on it and and what we know we can certainly include on this please any other people want to talk about this okay time and location for the future meeting it looks like we're set up for March 14th at 5:30 for workshop and 6 o' for regular meeting anybody not be able to be here what day was that Thursday THS I should be second Thursday of the month okay that's affirmed we got that spring break it is spring break I may not be present I don't know if I'm going to training in Orlando yet so I will know in the next day or two okay thank you for if if you'll let us know that would be really appreciate okay I need a motion to adjourn our regular meeting I make a motion we in the regular meeting I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I barbariki I Sheila Bernett meeting is adjourned thank you [Music] all [Music] sh [Music] what [Music] h [Music]

you light up my life it was crazy right you ready when you are you guys ready good evening can I call the meeting to order and have a roll call please Dr Lopez here miss mcris here Mr Carlson here Mr Holt present Mr Willard I'm here item C's adopt the agenda can you please stand for the Pledge of Allegiance at a moment of silence Al to the flag of the United States of America and to the Republic for it stands one nation individual libery and justice for all thank you next item is item D recognitions and presentations would the board like to join the up front we have uh two exciting recognitions tonight uh for the first one I'm gonna ask Bryant vanaf to join me up front so come on actually come over here um so what I'd like everybody to do is uh join us in recognizing Bryant bzaf who is a fifth grade student remember that part fifth grade student at Rattlesnake Ridge Elementary for winning the Morana Unified School District spelling be um please yes so the and I think a lot of us remember Bryant made a little run last year too and so we know that we have a couple years of of some Bryant runs here but the district's top 32 spellers were eligible to compete and uh range from fourth through eth grade from mirana's elementary middle and ka8 schools for the title spelling be champion and at The District spelling be students were required to spell a wide variety of words um crookedly that was kind of an easy one bunson burner I think through some of the adults in the audience for a little bit of a loop as we tried to go back to our science classes maybe not all the adults Copenhagen um and those are just the ones that I was able to spell correctly to put into this speech there were words that I had no idea where to begin um the spelling be did end with a a student misspelling their word and Bryant was then given the same word in which he spelled it correctly and then had to seal his win by spelling a final word correctly I think it was was it Bethesda city in Maryland uh I will say Bryant's principal Mr Udin is extremely proud in fact he stated we are proud to have Bryant represent Rattlesnake Ridge and musd he is an outstanding all-around student but also a great classmate Bryant has a genuine passion for Learning and it shines through all over the school with his eagerness to learn he's one of our lead Rangers in fifth grade due to his infectious enthusiasm genuine passion for Learning and how incredibly helpful he is with his peers and if you've seen Bryant in action you know that he brings that infectious enthusiasm uh in everything that he does uh his qualities as a person and student help Foster a positive classroom environment in every class he is in so Bryant will be joined by three top contestants and an alternate at the Pima County Spelling be on Saturday February 17th so a week from this week from this Saturday I'm trying to remember my calendar here uh and that'll be at cdio high school so tonight we want to congratulate Bryant and wish him all the best of luck at the County Spelling be so please join me in a round congratulations all of these shake your hands so one you shake some hands Ally you're [Applause] ready so where do you want us do we need to step out [Applause] next we would like to recognize Mrs Nicole pargas so I'm gonna have Mrs pargas join us up front so Mrs fargus is our director of health services and I will tell you when I started in this District on July 1 of 20120 that meant that I got my daily briefings from the director of health services for a little over a year I think we spent quite a bit of time together uh but tonight we get to recognize uh Mrs pargas for receiving her National Certified school nurse credential through the national board for certific of School nurses with this National certification she has met the highest national standards for school nursing care and will continue to provide highquality support for all of our School nurses and our students Nicole joined musd in August of 2015 as a health services facilitator and was then hired in 2018 as the Director of Health Services Nicole was named the 2021 musd administrator of the year so you have seen her up bo uh the nationally certified school nurse credential through the national board for certification of School nurses reflects competence and professionalism it is recognized as a nationally accredited credential that demonstrates high levels of Education clinical practice experience knowledge and advances the quality of school health services and school nurse practices along with this achievement Nicole has been selected to present at the National Association of School nurses annual com uh annual conference in Chicago Illinois this June the conference will host School nurses and school health team members from all over the world to participate in a learning event that promotes the power of collaboration and as you know Nicole will uh represent musd very very well so please join us in congratulating Nicole for this outstanding accomplishment and thanking her for her tireless work day after day in order to ensure that all of our district students and staff are safe so Nicole [Applause] conat right [Applause] thank you next item is item e board Communications have yeah I do um me and Mrs micronus got us spend a couple about five days in DC at the advocate in Institute um for nsba which is the National School Board Association and I want to say it was actually a really really really well-maintained conference it's been there a couple of years um that's been getting some pretty good reviews and we got to spend a day on Capitol Hill talking to legislators um specifically about the education issue and I just want everybody to kind of be aware of what is going on at the national level there's been a proposal in the house to cut title two funding completely and cut onethird of Title One funding it's been said that it could be debt on arrival at the Senate but we're still waiting to see so just a little update on that um another update that I have wanted to present is that the whole board I think would benefit from this conference as well so seeing a good a turnout there um would be really nice to see as well as bringing some teacher leadership on I'm so administrative would be nice to see at that conference as well so that's just all I wanted to say okay I'm gonna go ahead and just thank Miss pad and Miss Reinhardt for having me spend the day at gladen farms I don't get to do that very often so uh my boss let me go for a so I thank you and the outcome of that whole day besides lunch right um I want to say that there wasn't one classroom that I would not put my own child in so thank you both of you guys for doing a great job I would add to that to miss micon's comments and I was there with her and and the parent participation at that school was outstanding that the the fathers who I'm just here for my kid and all the kids I was very impressed well done glad absolutely next item is item G superintendent comments from oh I'm sorry item app from marks from the public ring of York up here good evening president Lopez members of the governing board Dr Street senior staff and community members mea would like to congratulate member and Teacher of the Year Julie Bradshaw we are thrilled that her efforts have been recognized and celebrated this recognition of professional Excellence serves to provide the community with a glimpse of the dedication our Ed Educators bring to classrooms every day I also want to take a moment to acknowledge and thank all of the Educators working in Morana our staff has committed countless hours and expertise to provide an exceptional education and enriching extracurricular activities to our students whether through academic sports or the Arts our Educators prioritize the growth and enrichment of our students and we celebrate them as well finally I would like to thank Dr streer for the implementation of solution teams providing Educators with the occasion to collaborate with Administration on topics they are passionate about only serves to elevate the opportunities for Creative problem solving we appreciate his willingness to have open and constructive conversations and I'm hopeful that together we will make mirand the best choice for educators students and families thank you now we're moving to item F actually to G he's ready now Dr streer Dr Lopez governing board members members of the audience I have a lot to report back on I know this surprises you uh it's been a busy month uh but a lot of exciting things happening I'm going to go back uh to January 16th it was at the January 16th uh Miranda Town council meeting I have the opportunity to sit on that side of the dis uh as the council recognize love of reading month with the reading of a proclamation which emphasized the importance of fostering a lifelong love of reading in our community I want to thank the Town Council for the continued support of musd and remind our audience that February is the uh love of reading month and we will have uh readers throughout our schools reading to our students during this next month so certainly encourage anybody who has provided that opportunity to take advantage of that uh we talked about the spelling be during the recognitions and I I shared uh with uh this group that back on January 18th we welcome 32 of our top spellers to Mountain View High School to participate in The District spelling be uh certainly congratulations to our ch Champion uh Bryant bzaf uh also want to recognize the other students that will be representing musd at the county level our second place finisher zamariah Gonzalez from Dev Mountain third place winner Matthew Reyes uh from Rattlesnake Ridge fourth place Angley Mo from gladen Farms Elementary School and the alternate is Jackson Hayes from Dove Mountain so Bryant will be joined by three of those top contestants and then and um one of our alternate students at the spelling be as I mentioned on Saturday February 17th so congratulations to our winners and our participants I want to Echo what's already been said about the gladen Farms visit uh I want to thank the gladen Farms team for opening the doors to Dr Lopez Mr Willard and myself on January 19th for our superintendent board campus visit uh Miss pad and her team put together a very wellth thought out agenda uh you put us in in almost every classroom on campus uh but we also had the opportunity to meet with employees parents uh student leaders um really it was it was a great day uh during our classroom visits we saw a variety of activities taking place including small reading groups various writing activities and some collab collaborative math lessons as we met with the employee groups there was a common theme that came out of those conversations and it was really centered around the family and Community Field that this at gladen farms some of the specific comments included there is a family connection here we are a family uh we have a great community of staff and the children are great the community is great there is a family aspect here also during our meeting with the student leaders we heard some similar them as the students uh were quoted as saying our teachers are really passionate I really like this School parent quote was the teachers are great and as parents this has been our best experience educationally and the best thing is the teachers 100% the team at gladen should be incredibly proud of their work I want to just congratulate Miss Brad and your entire team of gladen farms and thank you for opening your doors to us a couple Fridays ago we had the opportunity for national board certified teacher Banner day um we were going to have a formal recognition at a future board meeting but I did want to mentioned that back on January 26 we were able to go around the district and celebrate the musd teachers who received their national board certification this includes four new recipients and five certification renewals bringing the total number of Moran unified school district teachers who have their national board certification to 18 that's a that's a phenomenal number um as a reminder or or maybe as an introduction attainment of national board certification is one of the most prestigious and respected professional certifications that's available in K12 education the advanced teaching credential demonstrates the teachers ability to meet the profession's highest standards have the Knowledge and Skills necessary to advance student learning and keep in mind that only 3% of all teachers across the United States have achieved um this certification so I think it says a lot for the dedication of the teachers of morand to have um on February 3rd this is just last Saturday I wanted to I just want to congratulate our HR department our principles and our directors for another successful well organized job fair uh the hard work and dedication of our team was evident we look forward to welcoming some of those participants into our Incredible musd family and then finally just yesterday uh once again I I have been provided the opportunity to represent musd on the moranic Civic committee uh the moranic Civic committee is an 11 member Advisory Board that's appointed by the Town Council and Regional partners and the purpose of this committee is to increase citizen engagement and Foster Community part participation in projects and programs uh that will benefit from public input before being implemented throughout the town so I'm looking forward to tackling some exciting topics over the next year uh topics that will positively impact our community I believe tourism is the first uh topic that we will be dealing with so and this concludes my report thank you next item is item H consent agenda can I have a motion I move that the governing board approve the consent agenda as presented second does anybody have any questions no all those in favor I I there were two items on there that I thought was pretty need it was to approve Tor Middle School wrestling students club and the mirand high school writers skilled student Club so those are always positive ones to look for also there were three donations cot Trail received a thousand bucks to be divided into teachers and every little bit helps um gladen Farm's got $800 that's going to be used for after school uh clubs and activities and mount you got $1,500 to be used to support the eat Sports Club so going to move to item I there is no unfinished business so we'll move to item J Danno thank you in November of 2022 voters authorized the issuance of $90 million worth of Class B School Improvement bonds for various projects throughout the district in order to obtain those dollars to complete projects you need to issue we need to issue our second series of of $35 million of that authorization in other words we need to sell the bonds to investors to gain the cash in order to um to fund those projects um due to statutory constraints valot language dictates the usage of these dollars proceeds from this sale will most most be used for the follow or must be used for the following projects um class uh campus improvements and renovation to existing sites the construction new school and facility construction um technology security upgrades enhancements and student transportation um tonight what you're you're um we're presenting a draft um preliminary official statement which is a POS um that's what's going to be giving to investors prior um prior to um their their um putting their dollars into our district um um you have an opportunity up until um the sale to give me um to look through it and and see if you see anything um we put that together with Bond Bond Council Gus Rosenfeld and steel our bond um advisers um if if we do uh if the resolution is passed tonight and it authorizes myself to kind of complete the contracts as we go through the process that it starts quick we'll um next week um next week we will be talking to standard and pores in order to try to um convince them of a rating increase um we currently are at an A+ um which is not bad we actually got in we actually a got a rate increase last time so I don't anticipate um it going up again however you never know regardless we will probably most it will be um something we will purchase inur insurance and and actually get to an AA a doublea insured to get our rates down um following that um rate increase that's when we will actually finalize That official statement and and distribute it to bond investors and then a week after the sale which um happens he doesn't put that in oh um February 19th um then a week after that's when we'll actually start to see some of the proceeds or or it's actually March 11 that will see proceeds come to the district for the for the um completion of some of these projects The Lion Share of it obviously um we're looking at um scheduling the finishing of the new K8 um and then the we're going to start um re um we're going to start design process of the of the um gym at Twin Peaks and then we've got a lot of other shares um we're really looking into um escalating some of our transportation Fleet due to the fact that um many of them are coming off a warranty um so we would like to get those refreshed and and saved some of this we're replacing a lot of engines I guess I want say um so that's the package and what that's in front of you um after the motion if you have any questions okay I have a motion I move the governing board adopt the resolution exhibit a authorizing the issu is issuance of the bonds within the parameter set for in the resolution providing for the annual Levy of a tax the payment of the bonds delegating the authority to approve certain matters relating to the bonds to Mr Dan canno Chief Financial Officer and approving the form of financing documents including the preliminary official statement second do we have any questions I have a couple so um for school districts what's the highest rating available I believe it's that double A AA um but I mean it's a factor it's it's actually a comical process because you comical is it Dan it's very comical well that it's the most safe investment you can make right our property taxes I don't even we don't even have the ability to not pay our debt right we have the te the treasure collects taxes through the secondary tax levy and sends it to and and it's like you go through all these things and it's and it really comes down to you live in Arizona you're 49th or 50th funding you're going to only get to this level and and it's like all that's all of that is kind of mute um because it is a safe investment so anyways we will we've all um A+ now we'll probably buy the insurance to get to double a how much does that cost well I don't I don't I have it somewhere it's it's if it's a um i h i I actually it's on my phone actually the um I don't know if it's actually designated the um no um when they when they price these bonds what what happens is they actually look at whether or not it's can we is it more favorable just to leave it at an A+ or is it do you make up the premium by paying so I don't know what the premium is but it's can you buy down the interest rate by correct the insurance yeah okay um okay so you mentioned replacing buses on an accelerated schedule those the new buses are they are they Diesel and natural gas or um we are right now looking continuing to look at diesel CG is and I'm not going to knock CNG but c& we have had some issues with um what a it's you know we're still riant upon well um and bl we're actually bless to have a partnership with um Waste Management so we fill up on Ina Road but I mean there's days when it it's it's not as convenient you're um the fleet and plus the fleet doesn't have the range so you have to strategically put them in routes that that makes sense um and we've also had some issues with with CG um things like it's the minute you if you get a little fender vendor or if you bump into something in a parking lot you must have those tanks you know um inspected for and there's a lot to do with CG our our garage um manager um really likes to buy diesel and sometimes actually we've been and Mark's probably more educated than I am I think the last ones we bought were unlet right or many of them are unlet so okay all right thank you all right all those in favor I next item is J2 Dr streer Dr Lopez governing board members members of our audience uh this agenda item provides an opportunity to discuss and take action on the schedule time and location of the 2024 2025 Morana Unified School District regular governing board meetings so in your packet you'll find the recommended schedule for the 2024 2025 school year if approved the meeting dates will be officially posted on the outside bulletin board at the Scott d foster administrative Center and listed on the district's website these dates uh are consistent with our Thursday meetings um in running the second Thursday of every month where possible they've already been cross referenced with some of the key um conference dates that come up whether it's through the Arizona School administrator through Arizona School school boards Association so those conflicts already fled out all right can I have a motion I move that the governing board approved the 2024 2025 regular governing board meeting schedule as presented I further move that the regular board meeting be held at 6m at the town of Morana Municipal complex second any questions all those in favor next item is j3 Dr streer it's the most action I've had uh item j3 is the communication protocols and shared agreements and this is based on the discussion that occurred at the January 29th 2024 governing board study session Julie bacon who is an Arizona School administrator consultant provided the attached draft governing board and superintendent communication and shared agreements for review and approval and of course this is based off of the discussion that happened at that meeting and you guys have seen um these Port yes saw and made adjustments to this at that meeting do we have a motion I move that the governing board approve the governing board and superintendent communication protocols and shared agreements second any questions all those in favor hi hi next item is j4 President Lopez governing board members members of our audience item j4 is to accept nominations and hold an election for the purpose of renominating and reelecting a governing board president Mr Holt governing board member requested this item be placed on the board agenda should the majority of the board vote to accept nominations and hold an election ction for the purposes of renominating and re-electing a governing board president a sample motion is listed below if a majority of the board does not vote in favor of the sample motion then item J5 would not be necessary in your packets I'm going to actually table this motion um and put it back on the put it on the table so it can come up in future meetings as needed all right so do we have a motion I move we table item j4 I'll second all those in favor I so we will move to item K and that's any board member request for future items there none the next meeting is March 14th we don't have anything in February because it is rodeo and we've been counting days so enjoy your rodal break and um thank you for coming I have a motion to adjourn I make a motion that we adjourn second all those in favor I record time see you tomorrow

there you go there we go good evening so I'd like to call the uh regular board meeting for Thursday February 8th 20124 to order the four first order of business would be our Pledge of Allegiance hello this is my name is Ron Seiner principal of North Grove El school and I proudly bring Aurora Goff here to lead us in the Pledge of Allegiance I you start to the flag of the United States of America and to the republ for stands one nation God indivisible andice for all agenda come okay up next we have the adoption of the agenda Madam president I move we adopt the agenda as presented thank you Mr Alexander do I have a second I'll second thank you Mr Russell um all of those in favor sign signify by saying I I I any opposed motion passes 5 Z and next we have uh Mr serer with North gr Elementary all I was just actually kidding with Aurora I I bring in all the people make me look good tonight so first up I would like to introduce Aurora gol if she would like to please come up here Aurora is a fifth grade student at North Grove of course um she's here with her parents David and Ashley and her little sister Amilia joined her here too um very sweeter to join um but yeah Aurora does it all she is our student council president of course does leadership with that but also she's involved their Viking voices choir she just started a folk dance club did the stem Club um and really you know her she's student council president which obviously there's leadership with that but it goes beyond that um her leadership just by Leading by example she exemplifies our core character values each and every month she always gives her personal best to strive for excellence and really in fact I was just talking to um one of your favorite teachers who was um previously a teacher years the other day she was talking about that she really loved seeing you like helping kindergarten students on some of the work that they do um just one more thing you do to support our school and you know it almost helps me get a pat on my back whenever I shared with our North Grove teachers yesterday who was going to be representing um our school as a student and I got oh my gosh what a good pick Mr serer so um I proudly bring you Aurora golf fifth grade student next now actually I was talking to Aurora today and she asked me what teachers are coming here today so I shared and when I said Diane Mamon she goes oh my gosh I love Mrs M so I'm going to bring up Dian Mammon up here so Diane actually went to school and first started teaching social sciences in terot correct um or I know you got your degree from Tero Indiana State and then um started teaching and then left the world of education and went into the business sector for a little bit but then she decided that she loved working with kids loved working at schools and she has been with Center grow for years um so um those 33 the last 14 have been at North Grove because before that she was with West Grove the entire time but has made that transition so um we love having her at at North Grove um you know just echoing the words that aora was saying because really like her role she's a special education assistant and and really um I mean although we encourag and work with all kids roora is not someone she would would be looking to work with but really she is wants wants to support and love all children and that kind of just shows you know like her comments of like wow I love Mrs mcam and just so how much she impacts all of our students and all of our staff and just one more thing you know just stealing phrases from people like I had a teacher actually say to me today they said I love that you um chose Mrs mcon to come here tonight she moves mountains I was like she moves mountains that is wonderful um that is great um not my quote but I am stealing it for tonight so proudly bring you Dian Mamon thank you next I have our art teacher Chelsey rank Dolan so Mrs Dolan I I'm stealing from Bob Ross a little bit here but I do know she takes this approach that um there are there are I don't know if I say it right but I know it ends with there are only happy mistakes um yeah beautiful oops beautiful oops yes there are beautiful oops only happy mistakes because really um I mean she teach obviously I think you figured out she is our art teacher but um it doesn't matter how artistic you are I don't think there's ever a child that ever leaves that class that feels like that they did not have a wonderful project um you know I know that I am I am that person like I am not artistic but I could sit in her class and feel very successful like wow I just made a Picasso um so between that but I always tell her that she has the least stimulating art room that I've ever seen just because art rooms I worked in a lot of art rooms and usually pretty stimulating um there's plenty of Art and really an art room though is pretty stimulating in in her room kids are so free to talk and work and they brag and they show off their stuff yet we have children who sometimes in other settings struggle with those large large simulating but somehow that there even though it's very simulating they do not I think that's CU she has that perfect balance of having a stimulating room with love and nurture and caring um caringness and along with that um something really big she did this past year she brought to us our celebration of the Arts and um and really turned our whole school she didn't tell me what it was but I just said wow our school kind of looks like Pandora from a she's like yeah that's what the the purpose was but so and and really uh we loved it the community of cars trying to get in and out didn't really neily love it because it was so many people who came and we're excited because next month we have another celebration of the Arts that we're doing some new things with it and really excited to be announcing that really really soon so so proud just one of those people that make me look good better than what I really am Chelsea Dolan and I'm only 68 years old [Applause] s school all right up next we have uh Dr hoofer with teaching and learning is that right and tonight we're going to have a focus on and learn more about our special education program so I'm going to have k Dr join up here because they're going to drive here in just a second and share all the good work with you oh I'm really driving okay all right I always go back to all of our work no matter who's up here on what topic we're talking about we lean into this work that we have a system for all that we're doing and it's all connected the better we get at making those things work together the better our machine works where our system works and so the work they do in special education crosses all three of these areas very much how we do the work because ucation students don't go to that place to learn it's not the structure we are all learning together we have shared accountability for every student no matter whether they're in a special program or not and so it's a collaboration of all types of teachers working together and I'm sure they'll Express that in their work um sometimes we do have to different methods so effective teaching for special education sometimes looks a little bit different and um that's more with special ucation teacher support and then of course our curriculum every students are trying to guarantee that they all learn certain essential things that are them go over to them and share lots of great support all right so as Dr Hoover said first of all thank you so much for letting us come and share um Mrs Brown and I promised that we would not get into the weeds with lots of things because we are very passionate people and especially passionate about special education so we'll do our very best to keep it under an hour or two no I'm just teasing just kidding Dr long I'm just kid all right so just taking a look at our special education um enrollment and and who we serve so just kind of gives you a look at the district so we took a look over a 15-year period of time so 5 10 five and 15 years from now and the black fill shows you our growth in in general education student enrollment so as you can see I mean we're all very well aware that we have you know our we're our student population is growing but the red fi also represents our number of special education students so that also represents just that number is also growing so while it's remaining about in that you know we're hovering right around that 177% which is was is pretty average across the state of Indiana as far as a number of students that are enrolled in special education programs it just kind of shows you that you know the needs as they grow with enrollment they also are growing in special education okay then taking a look at our areas of Eligibility on the second chart um in the state of Indiana there are 13 areas that they recognize as special education um areas of Eligibility um there are four here along with prek but we wanted to point out um autism spectrum disorder emotional disability specific learning disability and other health impairment and other health impairment while it's not totally inclusive of all of our students that have attention deficit a large portion of our students with attention deficit disorders are served under the El area of Eligibility of Ohi um we pulled those four because that serves about 65% or that represents about 65% of our student population and as we look at the needs and some of the um variety of needs that go along with these areas of el ability our students on the autism spectrum emotional disability um attention deficit and and even in our specific learning disability those are not just specific to areas of academic need so we're also looking at the growth in all of those areas and also needs and other other spaces to keep our kids successful in as much in our general education and as as much as they can be in the environment as possible okay so now we want to share a little bit with you about our over structures in special education because those overall structures are really built on Federal and State accountability systems and this is where we probably could talk for like an hour but I promised I'd be really short so um just to review some of those big federal laws and expectations that our structures are built on the first one is Essa or the every student succeeds act this is formerly known as the No Child Left Behind Act and it really puts emphasis on results accountability we don't just want our kids to go from grade level to grade level we want to see results from grade level to grade level section 504 in Ada or the Americans with Disability Act this is preventing discrimination for students or individuals with disabilities and also make sure that we provide reasonable accommodations to anyone with a disability so that they have access to our education programs idea is the individuals with disabilities Education Act so many words right so many accredits that's what it is in special education we should have done that but that is our primary federal law and that requires a public school to provide a free and appropriate public education for a student with a disability and the two main components of that are developing an individualized education plan and making sure that our students with disabilities are taught in their least restrictive environment at the state level that's called article seven so we have our own state level regulations for that as well when we're looking at it from an Indiana expectation or system lens first and foremost we look at that Indiana Department of special education mission statement you can see that beautiful Vision over to the right right and it just shows you all of the great things and shared responsibility that goes into creating positive outcomes for students but it is the expectation of the Department of Education that all students even those with disabilities are held to high expectations and have Equitable access to educational opportunities that enrich their lives and prepare them for future success as I mentioned article seven is really just State regulation that connects itself to Ida and then we have Indiana's accountability system which is called results driven accountability and I'm going to go to the next slide here in just a minute and there's a lot of data on the slide but I really want to draw your attention to just a couple of things so here is six years worth of historical Center Grove specific results driven accountability data so that top of the table you can see that that is in the results category so I'm sorry I should have told you results driven accountability is looked at in three areas one is results one is compliance and one is timely data submissions so underne results you can see on the left hand side all of those subcomponents that um we are rated or evaluated on anything in green shows you that we scored the highest rating in Center Grove that means that we scored in the top 20% of leas in our group and those groups are based upon school size not necessarily peer groups but just school size and we actually are moving into the largest size next year because we've reached 10,000 students yellow means that we scored in that next level which means that we're in the top 40% of leas in those areas so what do we use this information for we first and foremost compare our own scores year to year why did we increase in this area why did we drop in this area and we create actionable plans and steps so that we can make sure that we celebrate our successes but also look at areas that we need to improve we also work with those other leas in our peer groups and we look at them and we say man we we dropped in that area but you guys gained what did you guys do how can we work together to figure out how you're excelling in an area or we can look at common data Trends sometimes we find that we've gone up in our leveled rating but we've gone down in our performance and we're like why did that happen you know so it's really nice to be able to use that um that data within Center Grove schools but also being able to work and network together with our peer schools the bottom of that table is about compliance And Timely data submission I don't think people know how much behind the scenes goes into special education because doing all that great work with our kids and we're really really trying to close that achievement Gap but a lot of it is built on compliance are we meeting timelines are teachers holding case conferences on time we have grants and data submissions that are due and if we don't do those things on time it can impact our funding which ultimately can impact the resources that we can give to our students so we really want to make sure that we're compliant in those things um and that we're submitting that information on time so I think the big thing that we would want you guys to see here is over the the last several years we have scored in the highest rating which means that we've been 100% compliant in those areas and we've met all requirements for Indiana's results driven accountability as well as the federal accountability system now we want to talk about the awesome people Diane left but she's one of them we have so many Special Education Heroes who are doing that work each and every day in our buildings to make sure that those structures exist and that we are meeting those standards and Dr st's going to share yeah and so we've heard often it takes a village and there are a lot of services that go into special education not just teachers and as you can see we have we have large numbers of teachers but we also have a lot of support folks that are able to help us out um our school psychologists play a critical role our speech pathologists are able to um provide specific services and all of our school psychologists and our speech pathologists and occupational therapists and physical therapist requireed degrees that are well beyond um just a bachelor's degree so they they have to they have to exceed those expectations to be able to get credentialed um we have program support those folks help us with our special programs we have Behavior coaches that are added and they're able to support those behaviors in the classroom specifically for students and also in programs um and then we recently contracted with a board certified behavior analyst who also works with our behavior and she's able to help us out in a lot of different spaces um that help us just to be stronger and better um and grow building capacity in the staff that we have not only in special education but also in the general education setting and I'm really proud of that I've been here now for six and a half years and as our needs have changed and our population has grown we've been able to develop in those areas like Dr Staley said the bcba or that board certified behavior analyst she just came on contract last year because we recognized we had a lot of students transitioning in from ABA centers and we needed that specialty area and that area of expertise so we really app support in being able to grow in those special education Heroes all right another thing we're really proud of in Center Grove and again this is thanks to the board and all of the district leadership that is able to support the programs that we offer but we are able to offer a a very full Continuum of services to all of our students with special needs so uh Mrs Brown mentioned earlier we talk about lease restrictive environment so basically the goal is that we serve every student in the least restrictive environment POS possible for them to access education to for their peers and have the same opportunities as we go up the chart as from the bottom to the top those those restrictive environments become more significant and those just those match the behaviors those match the academic needs those match the special programming but according to with you know with RDA it also monitors that so most of our students are served in their home school with the services that we have provided um in that 50 which is the Le restrictive of all of the environments um our more special programs again as you go up the Continuum the the most separate or the most support that's required we have a lot of programs that are special um programs within our district that are offered across the district in different buildings that support specific behavior needs um significant academic needs um and and just across the board in all those special areas that require more support the only thing that we are not able to support in our Continuum is a full-time residential so when we have a student who is who has you know needs that are beyond what we can support in this District that's when we would have in that full-time residential and right now we we don't have students that are being served in a full-time residential so we are literally able to take care of every student in the Center Grove District within our programs within the district which again really proud of but we couldn't do that without some great support from our team yeah before you move on I want to share some significance of that because for some of those services with numbers of like 52 53 54 or not 54 52 and three we were using our Co-op to provide a lot of those Services when we were with earlywood so when we um went became independent we had to either contract those out or bring those into our district so that has been a lot of the work of the last six years to not only bring them in but start to make them run effectively and efficiently and having no students that we can't serve in our own dist district one is a hugee um Kudos because districts half our size sometimes size have 10 to 15 kids that they're paying for in other placements that we're able to serve here um and and we only we just had one I think in the last year or two so we that's a phenomenal number that I want to give them a lot of credit for and the teachers and those special programs that we able to serve here and every time you send students out of other places it costs a lot more than when we can do it here so it's two benefits one is a cost benefit the other is we keep kids at home so I'm really proud of that and their work so the last thing we want to share to you is specific to Center Grove we created this Vision framework several years ago and it takes into consideration those federal and state accountability structures what's important to us and servicing students here but as you develop those individualized education plans we also to make sure that we are providing Equitable and exceptional experiences for all so we feel like if we have the same framework that we can all Resort back to we can make sure that we're doing that for each and every student so if you start at the top those are basically our primary goals and expectations number one we know what is special about special education if a student qualifies for special education they need something more they need something different than what they're getting in the general education classro so we have to recognize what that is secondly we want to be working to close that achievement Gap that child with special needs and their typical peers so how do we do that we go to that next level of the framework we have to make sure that they're taught in that least restrictive environment so as you know Dr Staley was just sharing that Continuum It's Our obligation to have every level of that but we have to make sure that we're placing students at each of those more restrictive letter levels very intentionally so how do we do that we're creating purposeful and meaningful IEPs every student with a specific learning disability doesn't get the same thing every student emotional disability doesn't go to a behavior program so how do we Define or figure out how to make that intentional for kids we use those four main components at the bottom and we work from left to right not from right to left so we focus on present levels first and we look at the whole child what are their communication skills what are their academic skills what are their behavioral skills what are their social emotional skills we see them as a whole child learner and from there we then have to develop goals and I always tell our teachers we can't fry all of our fish at once to choose those those um lagging skills that are identified within your present levels um that are impacting that student's education the most from there we do what's special about special education it's called specially designed instruction we talk about it a lot with our teachers um but that is what is different how are we going to teach that child differently than they have already been taught to be able to make progress towards those goals and last last last last then we determine those Services the frequency of them and the of of them and the reason that we don't ever want to work from right to left is if we are we can sometimes be too restrictive with that first thought of what we need to do for this student so again it's really important that we work left to left to right so we feel like this has been really helpful um in making sure that all of our Special Education team is on the same page and what our vision is for special education and that's it that's what we wanted to share with you guys sorry oh you got more know it's just summarizing what I just said Miss Stacy con just does such a beautiful job well you told the story and I did and I I think when we go back to that what does exceptional mean we talk on the right about that standard of care for every child um that is really the mission what you're doing we're doing that for every kid but with special education we do something a little bit different um more specialized really see that in the care that all those Heroes those special education heres are giving and all the teachers they partner with so proud of they represent a lot of work here tonight we're thanking them that they're going to go share that with all yes and thank you and thank you all so much for supporting the work that we do I only question is probably more for maybe Dr Taylor or Dr Nelson there were 223 staff listed on the other slide are those the filled positions or the total number of positions f aren't they sure every of them percentage most perent mostly yes so I I mean we were just having a conversation earlier about Staffing that's why I'm asking the question is that they are very difficult to fill I I get they are but is that the number that's our goal number that's our goal number that's what I was after thank you what is our actual number I was going to do that like get back to the board on that approxim a filled or open 12 openings right now are 10% oh yeah under under that yeah oh yeah and most of those would be support support yeah and they work really hard as do our principles all summer filling those that when that opening comes that is a tripar because they know Ron shaking his Ron well and I will say this too when there is an opening I mean that's that is also very much a priority so we have plan B plan C Plan D for our students especially with high needs and our special education teachers and teams are super flexible I mean every day they come in and and sometimes it's a new schedule right because got to figure out how to get it covered but they are very dedicated to making sure that our kids get everything that they need to have an exceptional educational experience I just add to that that this is one of the areas where we see a lot of Home Grown Talent folks who have been working with our students for years that realize they can make that next step and both these ladies know how to tap those individuals and move them forward and we've had a number of folks move from a support position to ultimately their teaching license and they're working for us making big changes for kids F yeah thank you thank you all right up next we have public comments which we do not have any so we will move on to our consent items uh do we have any discussion for that no do I have a motion Madam president I move that we approve the consent agenda as presented thank you Mr Alexander do I have a second I'll second thank you Mr Robinson um all those in favor signify by saying I I I any opposed all right motion passes 5- Z and with that I know we have some exciting new hires that Dr L we do thanks so much um as you know we've been working probably for the better part of two two and a half years to establish a jrtc program here at Center Grove uh tonight on the Personnel report uh we you approved the hiring of Lieutenant Colonel Richard melrath as our senior Army instructor Colonel MTH has been an instructor at Shortridge High School and he teaches cyber security Mr Alexander so you guys can compare notes a little bit later um he's he's has lived in our our um in our school district at one time the Army took him away currently lives in planfield we're excited to have Colonel melrath here we also have with us uh command sergeant major James Garber is going to be one of our rooc instructors uh sergeant major Garber actually lives in Bargersville and has children in the uh the school district so we're super excited to have uh both you gentlemen here tonight and uh we are waiting still for approval from Cadet command um they uh they need to go through that process uh it should be just a paperwork thing but if you've ever heard about the Army there's no such thing it's just a paperwork thing it'll take us a little while to get that all approved but gentlemen we're really pleased to have you here and don't know if you want to say anything uh feel free I know sergeant major does right [Laughter] he's I'm excited to be this opportunity of my kids go here I'm a fan of Cent supported uh I have actually one of my son so I've been through that process and he just accepted the I and so that's one quickly um my wife worked for the school district before we moved away and my kids went to Sugar Gro for the times that they eligible for so I know what sugar grove is and I've been in this program since I retired in2 and I've seen schools all over the place and I'll just tell you these programs don't come to schools that specialist C growth so I am extremely forunate for the opportunity you're given and I'm super excited about what Sergeant I can grow thank [Applause] you I did tell them they could leave also they didn't need to stick around so sir quickly I did talk to theyed me one awesome great I'm glad you're here we're not in typical amering mode hurry up and wait well sort of it's been to a half years how much more of a hurry can we get so fair enough yeah thanks sir all right up next we have um action item 8.1 approve supplemental Personnel report Dr Taylor yeah in accordance with Indiana code 2026 51.2 I'm recommending that the board approve the supplemental Personnel report any discussions do I have a motion Madame President I move that we approve the supplemental Personnel report thank you Mr Russell do I have a second second thank you Mr Alexander um all those in favor signify by saying I I I any opposed all right motion passes 5 z um up next action item 8.2 approve the sale of refunding bonds I believe Dr Taylor yes thank you very much um these are in reference to the bonds that were sold in 2014 and even with the current interest rate Market we have an opportunity to save about 1.5 million over the life that's remaining on the payments of these bonds and so what we're asking the board tonight is to approve us to go out and search the market see if this is favorable these would be called and due in July 1st and so we actually would call them on that date and hopefully the interest rates fall a little bit more between now and then and so the board's action tonight has just given us approval to go out and proceed and if successful we would bring back a an approval later on once we know the actual dollar amounts that could be saved not cashing out any money on this we are just simply reducing our future payments on this debt that's all miss counsil all right thank you Dr Taylor any discussion on that no do I have a motion I move that we approve the sale of the refunding bonds thank you Mr Alexander do I have a second second sorry thank you Mr Daniels um all those in favor signify by saying I I any opposed right motion passes 5 Z sorry I had a brain card you um action item 8.3 we have the preliminary approval of the 24 20125 Energy savings facility Improvement and Equipment you got it project I say that five times I know it's a long one all right and I believe Dr Taylor is that to you thank you yes the board held meetings both on November 24th and December 5th of 2023 to start the process and hold the 1028 hearings um that were successful and passed um this is now the next step in that process where we actually proceed with the projects um we are expecting to open some bids and bring back some bid tabulations in the future and get this work started on both the Energy savings facility improvements and the equipping Project tonight we'd ask the board's approval to move forward and accept the uh results of the T28 hearings thank you any discussion all right do I have a motion Madame President I move that we approve the preliminary approval of 2024 2025 Energy savings facility Improvement and equipping project thank you Mr Russell do I have a second I will second thank you Mr Robinson all those in favor signify by saying I I I any opposed no motion passes 5 z um next up is action item 8.4 to approve the interim superintendent contract and Dr Taylor you're up again yes this interim superintendent agreement is in effect from January 8th 2024 and runs through June 30th 2024 uh Dr Long who has been who has accepted the position of interim superintendent um will remain um will continue to work under his teacher and assistant superint superintendent contract they will remain in effect during the terms of this new agreement this agreement includes additional base salary in the amount of $233,350 for the term of this agreement the agreement also includes a basic salary in the amount of $20,000 which is eligible to be contributed by Dr long into an IRS Section 403b plan as salary reduction payments these payments shall be included in the interim superintendent annual compensation as defined by Indiana code the amount of this interim superintendent agreement is significantly less than the former superintendent's contract and as Dr long has mentioned we're not backfilling or replacing him at this time and so um this Corporation will realize some significant savings over the term of this agreement that is all this coun thank you um any discussion well I personally would like to thank Dr long because I know stepping into the position you had about a week and a half of ice and snow and I think you did a great job fog F anyway I know I know that you had your work cut out for you and I just wanted to say thank you thank you yeah um anyway do I have a motion Madam president I move that we approve the interim superintendent contract thank you Mr Daniels do I have a second second thank you Mr Robinson um all those in favor signify by saying I I I any opposed all right motion passes 5 Z and you no turn it back Dr Long nope you're in now you're in now um all right action item 8.5 is accept the bids for a traffic signal at Pennington Road and Morgantown Road and Dr Long thank you uh on January 11th at 11:00 we opened three bids for the project of installing a traffic light in crosswalk at the corner of um Morgantown in Pennington Road uh we're after review by um Crossroad Engineers we recommending accepting the bid to uh from Dave Omar contractor Incorporated in the amount of $672,000 $672,000 even like I said we had three bids they ranged from 720,000 uh down to the 7 672 uh we've worked with Omar construction or Contracting before and they're going to actually start um uh uh right away as long we've given them the okay once the board approved that they could start as long as they don't impede traffic between now and the end of school so they're going to try to get started uh think think we can have it all completed before school starts in August those answered your questions didn't isn't it always time when are we gonna be finished when be finished not on something like this that's only on big things okay any any other discussion do I have a motion Madam president I move that we accept the biz for the traffic at Pennington Road and Morgantown Road thank you Mr Alexander do I have a second second is that Mr Russell thank you Mr Russell um all those in favor signify by saying I I I any opposed all right motion passes 5 Z thank you yeah all right and up up next is announcements so our next executive session is March 21st at 6 oh we did add February 29th February 29th we did add one apologize so is that same time six o' there you go thank you February 29th we did add an executive session 6 PM there we go so the March 21st date followed by the regular board meeting at 7 um also we have the good for The Grove immediately following that board meeting on March 21st and then May 16th our executive session and regular board meeting are being moved to May 23rd 2024 and um go down the line does anybody have any they want um this past Saturday we had um uh decade games I don't know how to describe it there uh where we brought back a lot of alumni the alumni in France in conjunction with the athletic department put this on and uh turned out to be really good really positive U so we hope to do it every year we also announced the first class of the uh alumni France Hall of Fame which was uh Dr Barnes who was a pediatrician in the area uh also worked at at school reading to kids and and doing several other programs uh Jeff Beck is a name we all know and then Marty yarer which is another name we all know in the area Jeff and Marty are both cerrov graduates uh this past Tuesday I attended the uh Indian Schoolboard Association um State day and um where we got to talk to several legislators and hear them talk about things uh right now ISP is tracking 116 bills um a lot of them will die so uh I'll get you the list once it gets down to something really happening um uh just a lot going on with education I will tell you one of the things that I I like to hear couple of the legislators talked about that they needed to stop constantly putting things out in other words for instance we just got the science of reading and now they're turning around and wanting to talk about retaining kids by third grade and and several of them said we as legislators need to give time to schools to get these programs in place and work before we throw something else on them whether they do it or not as as we'll be seing remains to be seen um but at least they're thinking about it on that one so I will update you once the sessions over and what bills really got through that will affect us 116 bills tells me they're not slowing down any no well that's down well from what they started with you don't want to know the number that started I want to thank Mrs counts Mr Daniels and I for working on Dr Long's contract I know that that was a long tedious process and you guys did a great job on getting that done with Dr along and nice work and getting that done in a short time frame he he did all the leg work there I was a sidekick so nothing else to report I I haven't had any Redevelopment commission meetings in the last month or so hearing that was long and tedious I'm going to clear the record it wasn't Mr long was wonderful to negotia deal with minute I don't want to make it sound like we had animosity we're happy stepping into this role and looking forward to to working with so I know he'll do a wonderful job so just to clear the record it wasn't long in TVs because of him that's all all right I would just like to remind everybody that the uh Gayla for the Grove is Saturday April 13th and I just ran out to Jen in the hallway I ran into Jen in the hallway I don't think she's in here um and she said tickets would go on sale next week so everybody buy your tickets buy your tickets thanks really good board meeting tonight uh North Grove that was very impressive on everything especially the the two teachers you brought up and the young lady Mrs Brown Dr Staley Your Enthusiasm is infectious I love you too being part of Center Grove and you did such an important job rooc coming amazing and then the last thing so Saturday being a person that played basketball for Center Grove I was there for the decades thing you know and everything there's Dr Long comes by talks to all the you know spend so much time in Saturday night uh our girls are next ranked number won the state and girls basketball and uh Dr long was there again but he didn't leave he came out on the floor to thank the coaches afterwards and I was part of the team that won in the State in 1996 I never saw the superintendent once and I've seen him now at 4 different things I've been at so Dr Long uh thank you for being the face of Center Grove and thank you for the support of all the people and everything you're doing a great job thank all right all right oh we are join

call the meeting to order and we'll start with the Pledge of Allegiance i al to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible liy and justice for all want to remind every first of all welcome everyone we have a full room so that's super exciting and a a lot of um young kids out the hallway that we're looking forward to um being introduced to but um just remind everyone that we are live streaming this um board meeting tonight um so we'll um open by taking a motion to AC consent agenda items I have a motion by Earl do I have a second second second by Pat any discussion all those in favor 70 next we'll move down under Community non-agenda items we'll ask if anyone is present who would like to speak to any item that is on the agenda or any other topic we have three okay so the first one is Kayla Moore okay so we'll just as Kayla is coming if she would come to the podium just so that we can make sure that um everybody can hear her we'll just remind everybody that this is um a public comment opportunity um that is on the board agenda um we obviously um honor the opportunity for you to come and speak publicly I just want to remind everybody and you as well that this is not a question and answer session um so we won't be giving any responding comments during or following the public public comment perfect um I just wanted to come here today to start a conversation um around homeschoolers and participating in sports there's been some confusion and some conflicting information um from myself personally I contacted the middle school and was going to have my son come there for the last period of the day so he could do Sports um I was told told that that he would need to be tested in either math or language arts and whatever he was weakest in he would have to come to first period and take that class we all know that the private schools are not tested as well and may it made to come to the first period that's kind of inconvenient um the last period just allows them to stay after school and be able to participate in the sports um and then we also know that high schoolers have not been allowed to play um homeschoolers I not been allowed to play in high school sports so I want to start a conversation and see if there's a way that we can work together and see how we can change that um it is my understanding that it's up to the athletic director in each County to decide that um Indiana is an open state so I would um I do have data from Purdue Extension that was just done here in Jennings County that's we are high poverty um we have problem with transportation and then there's also a rise of childhood obesity due to inactivity that's all new data you can get it from the Purdue Extension Office um I just had the blessing of being able to go be a part of um that discussion and um when I had contacted the athletic director at the high school he had suggested that there was a lot of opportunities here in Jennings County and he had listed like travel Sports and sports and rck but we all know in JS County travel Sports is not a not an opportunity that most people can afford or commit to because it's a whole family commitment it's not just for the child um and as far as Sports and re it's my understanding that they don't go past Middle School age um so I would just want to have a open conversation and myself personally I'm not again I don't homeschool because I'm against public schooling um I homeschool for my own reasons my children would have been failing in school because of the Fast Pace homeschool has allowed us and been a blessing to us to be able to get them caught up and get them to where they need to be so I don't agree that I need to have them tested I take a lot of time and pride and preparation into making sure my children have quality education at their pace and they have got caught up from where they are behind when they they were in public school just because they can go at their own pace so um yeah that's I just wanted to start a conversation my son will be entering high school next year and I have one in middle school as well so I wanted to go ahead and get that on thank you thank you next one Shelby Brown sorry you do not okay and then last one Aaron is there a timer or anything do I have a certain amount of time um I'm just here representing the music department tonight um we have mam Mia coming up pretty soon which is really exciting um our kids are working so hard right now on this musical um I actually just had a conversation with them yesterday about how great they're doing um and even when they mess up they laugh it off and try to move on and that seriousness that they have afterwards is truly amazing um and we took a picture yesterday um and posted it online and it really just embodies what Jennings County is and just um how great our kids really are here um I was talking to a friend of mine who is in new Alon Floyd County Schools that's where I came from um and she said that new alony high school and Floyd Central High School both hire their pit professionally we are fortunate enough that we have the talent to hire have our own kids in the pit and it is mostly our own kids and so I think that that's worth resenting and just saying how great it is to be here in Jennings County and I appreciate everything that is the support that I've received and and just that the community has given to our kids because it really is at the end of the day it's about our kids um and so um I just have a small gift to give you two free platinum tickets you're to our show so I miscounted so I'm going to skip some of the parents sorry um but um my brain is mush right now so just bear with me but anyway all right thank you since we're live streaming and we want to make sure we get the date the time that's what I'm talking about um it is Friday February 23rd at 7 pm and then also Saturday February 24th at um 6: PM so come out and see us am I allowed to approach can you sing while you do [Laughter] it I'm happy and I'm singing I'm not trying to spoil it than you thank you very much thank you is anyone else that that is all anyone else that needs to speak okay so again um while the board doesn't respond to any public comment opportunities um we appreciate you coming um sometimes this can be a daunting U group to come in front of and kind of speak and um we appreciate your willingness to come and share and um we'll you know take your requests into consideration okay um so next we have um some a presentation right and I think what we've been asked to do if the board would rise and go to that side of the room so that the kiddos can Bing um look at parents and cameras gr Creek kindergarten St check testing okay as everybody's moving uh first of all thank you for the invitation as uh as most of you in here know last year grah Creek went through the very arduous process of becoming a stem certified school so when Mrs Johnson asked you know um had the schools come to visit you guys for showcasing we thought oh my goodness this is the perfect opportunity because staying stem certified what what does that mean you know what's it really look like so as I was going through the building and watching all of our classrooms and I walked into this one classroom I thought oh my gosh this is like design process this is stem at its finest thought about it next week come by and they're doing another different lesson it's like holy cow so I bring this lady right here Mrs Jenny Ken into my office and said Jen I'm G to throw an Ida at you what do you think about taking your class and showcasing their skills at the school board and we kind of looked at each other and thought oh dear lord what did we just just say bringing five and six year olds but then you know what it's a no-brainer because though they are only five and six years old they emulated what stem is in Graham Creek so tonight you guys are going to see what a kindergarten stem lesson and I'm going to say that with a caveat because kindergarten at gr Creek my expectations our expectations it's not a prechool part two kindergarten is actually a a learning program you will NE I never will underestimate the learning capacity of a five and six year-old and don't ever let anybody tell you they can't learn and they can't learn complex Ideas Math all of the components you're going to see tonight these little guys they can do it so don't don't ever underestimate them part of our success is also right here we have an amazing parent support So to you guys thank you for bringing your kiddos out on a late night like this so without further Ado Mrs Jenny Kent a kindergarten teacher is going to we're going to begin right so here we go what what is stem s is for science T is for techology e is [Music] for M is for in our classroom we work in groups using the stem process in our groups we each have jobs a recorder writes down our ideas the material person gathers all the supplies we need our Engineers leads the group in following the plan to solve the problem together we work to see what we can do to make it better for this project we worked as a team and build an igloo the challenge was to build a warm shelter for our Eskimos we used marshmallows and toothpaste good job I was the of this project I wrote down the ideas a group had CU weed did it without looking I was the materials person of this project I got the materials my group needed to build an igloo I was the engineer of this project I was in charge of leading our group and building our egloo the engineer after working on our egloo we had to look at our design to see how we can make it better the next project is our t-shirt design and create we use pictures to make a shirt that shows what stem means to us they are all different we were scientist and we looked at shirts and it looked like our QR codes we use technology to design and cut out our shirts we also learned how to use QR codes I was an engineer when we design and made our shirts we use mask to we made for shirts here is a picture of our class wearing our shirts that we each designed and created the QR code on the back of her shirts can be scin to see more of our stem projects so she's going to take a picture of our QR Cod code it is so if you see our stem shirts in public take a picture of the QR and it'll take you to the stem project that's happening in kindergarten at gam Creek all year long so what you guys just saw that is a a lesson you saw math you saw organization a whole design process I'm going to brag on Mrs Kent just for a second because you got to see some reading skills there last year at the end of her kindergarten group of of last year's kiddos when they finished the year the average reading level was second a little over second grade the average reading level and I think this year will be even more so so to the board when people are saying you know we talk about I read scores all the time right here's one piece of that puzzle you know when they come to kindergarten we expect we have high expectations I don't make apologies for it I don't make excuses for it that's just the way we're going to do things because these kids deserve deserve that and thus when they get to first grade second grade and it continues on so Mrs Kent thank you kiddos oh my gosh can we give a round of applause great job we get everybody in the middle and allow parents to take a picture oh my gosh that would be amazing if we if we take that time okay they have to come back again okay all of the kindergarten kiddos come here real quick hey Alyssa where's Alysa Kathy get in there real quick [Music] now stand up hot tall no stand up there you go and while you're taking that picture scan that QR code there you go good job than thank you thank so much for coming tonight [Music] good thank you [Music] guys great job you guys still F having you thank you great J maybe a little sleepy early in the morning early in morning give a little oh that's right yeah you that she she looks just like her mom modest man can't get him out of the chair that was fun all right I know we're still live streaming hopefully everybody got good pictures of all the kids it's a little warm in here that was a big I just turn it yeah yeah yeah um so again gr Graham Creek Elementary kindergarten class in presentation again thank them for coming and spending the evening with us now we'll move right on down the agenda if it's okay with everybody business we have some Neola policies for approval uh yes if it's okay I'd like to take these as a group asking for approval of all these policies for Neola motion by Pat I have a second by Travis any discussion all those in favor 70 next we have under new business also some Neola policies yes so some new Neola policies for you to review please reach out if you have any questions I'll be happy to answer those reading we'll vote on those during the next board meeting next we'll go down under programs we have some a jchs new course proposals for 2024 yes um just to go along with some of our CT Pathways um and the courses are topics in computer science welding technology Capstone gas welding processes shielded shielded metal art welding principles of welding technology and then just a course update it's the same class it's just an updated course um Agro business management Capstone okay we entertain a motion to accept those um changes or course proposals as read I have it was just an inform if you'd like to vote on I'm so sorry I missed that um okay we do have a motion we send it okay okay this is thanks for doing that Jo since we didn't have a second we'll wait and we'll those will come next next okay so sorry all right now we'll go down under professional staff recommendation asking for the recommendation to be approved that for Carrie Moore to receive the career increment Master teacher stien for the years 20242 through 2028 29 we'll entertain a motion to um approve motion by Mary Lyn do I have a second second second by Cheryl any discussion all those in favor s next um recommendations under support staff an asking for approval please for the following recommendations Whitney Bryson jcsc bu a termination Olivia Clarkson JCS van driver for the de and blind school trip um for the trip from here to the de and blind school um Scott mck jcms custodian second shift okay entertain a motion to accept those recommendations move by Pat do I have a second second second by Cheryl any discussion all those in favor 70 um next down under Finance we have some donations yes I'm asking approval to accept the following donations North F Baptist Church $1,740 worth a Clos be divided among all the schools tenor Rush 55 in TV and wall mount to Hayden with a value of about $410 nvic $100 to the sang Creek uh playground Pat any drum set to the middle school band department and North Vernon JC 30 boxes of non-arable food to the Hope food pantry and panther Pantry sorry do I have a motion to accept those donations no a motion by mayor ly do I have a second second second by Travis any discussion all those in favor 70 next we have a resolution yes this is an annual resolution we make to establish the budget within um the parameters that they've that they've approved so the resolution is to allow the treasur deputy Treasurer to make adjustments to Appropriations within major uh funds meaning the education debt operations R day to establish the 24 budget for the current year from the state approved budget order okay do I have a motion for that to approve that resolution motion by Earl do I have a second second second by Pat any discussion all those in favor seven um now we're down under property have a bid in contract we do we're excited we had four um companies that put in bids for our high school CTE project and we are still on timeline for completion for that this summer which would add um multiple new Pathways um facilities renovated areas to our high school for our students next year so really looking forward to this um I'm asking for approval tonight of the lowest bid um Dunlap and Company were our lowest bid and we're also asking for approval of the contract with them pending final legal approval to help us keep on timeline so asking for approval of both those items do I have a motion um to accept the the winning bid for the project and then again approval of the contract pending final legal approval motion by Pearl I have a second second by Pat any discussion I have a question if does it happen very often when the attorney goes through those if they find a problem what is that do we negotiate with that company or we kick that bid out so it kind of depends on what the issue is if it's something that is um a substantial risk for the corporation then it's something that we move forward through back and forth until we have a res solution um if it's something that is minor and is just a language of what type of material we would choose that's something we usually just move on so I have a motion in a second any other discussion all those in favor 70 super exciting really excited about that which brings us down to other I don't have any other that if nothing under other will remind one more time Mama Mia at jenings County High School February the 23rd and that's a Friday at 7M and then February the 24th that's a Saturday at 6: PM right perfect um show up it's going to be good I'm sure so um hearing nothing else under other will entertain a motion to adjourn motion by Chelsea do I have a second second by Cheryl all those in favor seven of meeting a

good evening everyone just getting the volume I don't think you can he me as well as I'd like can you guys hear me is it better a little bit better you can hear me well welcome my name is lisaa I'm the principal here at Tanto Regional Middle High School and oh there it is can you hear it now yes I feel like I'm on Broadway now um okay thank you Mr Cameron um I want to welcome everyone eighth grade families thank you for joining us this evening um I did want to mention that this is being streamed live and recorded So if you know anybody who is not able to attend they will be able to access the information on the YouTube channel that is you we usually view the school committee meetings on so this is an exciting time for our students and as our students move from middle school to high school that transition is both nerve-wracking as well as exciting and tonight we're going to be going over a few things we're going to be talking about academic expectations which shift as you move into High School uh we are going to be discussing extracurricular activities and opportunities which are expanding as you get into high school and we also will make sure that all of you understand who you can reach and talk to if you have any questions or concerns and understand that you know communication map I would also like to take a minute and just identify that this is because we did this last year and some people were quite disappointed that we didn't go over scheduling in detail this is really about the highlights and the trans highlights of high school and that transition between middle and high school scheduling will be discussed in the spring and we will will speak directly with all of the students most everyone in middle school is familiar with power school because that is how you've been able to access grades and so scheduling still goes through that and we will talk with our eighth grade students in the spring to um go over that more specifically this is more a general presentation so I did want to highlight something that I think oftentimes people forget that your students need you now just as much if not more than they needed you when they were in elementary school and education is truly a partnership between the families the students and the school and the community and we have lots of opportuni ities for parents to get involved and that's going to look different at the middle and at the high school level than it did in the Middle School level than it did in the certainly in the elementary um level and we have three really important organizations that create the backbone for family involvement Community involvement and the Stags PTO is um critical and they have their store open and a table out in the cafeteria and we have um do Stacy Stacey oh just if you could stand up please um and this is Stacy and Stacy plunet and she is our um the the president of the Stags PTO so if you have questions um you should be looking for Stacy and I am I'm going to try really hard not to talk a ton because there are wonderful students and there's lots of other information CPAC um is um another organization here I have actually so Stags PTO everybody's gonna have access to this slideshow presentation after um afterwards and there are Links at the bottom that will take you directly to these pages and to the people that you would contact if you have any questions we also have so this is the special education parent advisory Council and I think we have Cara extrom here she is representing the CPAC organization if you have any questions please make sure you see um Cara this evening and we also have a very active booster club so there is a link there um Mrs volani is the president of the booster club and she's happy to address any um questions she's not able to make it here this evening at this point I'd like to turn over the um presentation and we're going to introduce ourselves as we present so I'm going to turn over the presentation to I modman she is the the um chairperson of the counseling department this will be katiti okay um hello I am Katie Schmidt I'm going be your students's ninth and 10th grade guidance counselor my face is a face you can get well acquainted with if you need to um some things that are different about high school is there's now graduation requirements for students and credits associated with those so there are a bunch of graduation requirements but we talk your students through everything each year when we meet with them to pick their classes so each year your student will take a five credit credit English class A five credit class in high school is a class that's offered every single day a two and a half credit class is one that's taken every other day so each year they'll take a five credit English class A five credit math class they'll take three years of a five credit history class and then they'll also take three um five credit lab science courses um we also have two and a half credits that they'll take for health which is typically in their sophomore year and then they have um a minimum of five credits of gym that they'll take each year so that's an every other day class that they can take freshman junior senior year um we also do not require a World Language requirement for students to graduate high school but it is strongly recommended from colleges so typically our freshmen or sophomores will take our intro to Spanish or intro to French class um all students must also successfully pass the mcast typically taken in either of their friends freshman or their sophomore year there's three that they're going to take our teachers are really phenomenal they prep the students so well for them um so they'll take the biology mcast either at the end of their freshman year or the end of their sophomore year depending when their biology course ends and then they'll take the ELA and the math mcass uh in the spring of their sophomore year um oh this is what I just said about mcast um each um mcast session is two days I know that students typically get nervous about taking them um but our teachers really prepare them very well for them um we also have uh students will have a GPA and a transcript when they're in high school this is something that I talk about with a freshman when I go into their classes at the beginning of the year it's kind of a paper that if they have an older sibling they might be familiar with but if they don't it's fine we walk them through it all the transcript lists all of the courses that they take during their time here at Tanto and it also lists the grade that they got and the credit they got the GPA is then based on the grades that they got the level course that they took and that's all calculated at the bottom so we have different level of courses that we offer here we have College Prep courses we have honors courses we also have AP courses so those are all ones that students offer um okay and then I'm going to turn it now over to Eileen Rodman who's our department chair to talk about the academic departments good evening I'm so glad that you all came or are tuning in checking in um again I'm Eileen Rodman I'm generally work with the upper classman 11th and 12th graders as their school counselor but also serve as the counseling department chair and as a department chair I'm not going to represent all the other departments the academic departments and talk a little bit about that I did just want to make sure that I also mentioned um there's a financial literacy requirement which just came about how many people here have this is your first high schooler that we're going to be talking about okay I just like to get a gauge um so if you if you have an older student in high school they might not have had that requirement if you had a senior this year um but we do have a financial literacy requirement as well as a technology requirement um and that's all in there so for the academic departments we're going to go through them um I'm not going to do Death by PowerPoint and read everything for you but I just want to make make you aware of the different options that are available to your student throughout their four years and know that we do not track the students as as mmitt was talking about with um College Prep honors and AP courses um we do not put anyone in a single track so it's not as if a student oh well you're a college prep student and all your courses will be college prep for all four years we do have students who take variety um they might mix it up based on their own own personal strengths and and where they feel that they can challenge themselves and um that's different for every individual the other piece that I just want to make sure I mention when we're talking about levels is the fact that in addition to the academic transition um for high school it's a transition for a lot of other things as well and so it's really important for us as a counseling department to make sure we also mention balance just because you know maybe the eighth grade team is going to recommend your student for honors in every subject that might not be a good choice for them moving on maybe that's going to be too much so having that balance so that they're not stressed because they might also be very involved in athletics or music and theater or outside organizations and clubs and activities and we want them to take part in all those things so keeping in mind the academics is just one component of their transition to high school so math as we mentioned it's four years of math students um um will go through a flow of courses based on their math teacher recommendations and depending on what their final goal is sometimes students will take a look and it's not just planning one year to the next year but it's planning ahead four years we've had some students who've doubled up in math because they want to get to a certain level by senior year and when they come in they know they can't so there's just different options so um recognizing again all this will be available to you to um look at at your own time the science department as we mentioned three lab Sciences for graduation there's a variety in what students may take to satisfy those three lab Sciences but then there are several other science courses that students may take to explore in area of interest and electives and that sort of thing as well as in the ELA Department um we're pretty much telling your student they're going to take English 9 10 11 and 12 what they choose to take we also offer a couple um additional electives in that department again College Prep through advanced placement exhibition is a culmination of their studies in senior year and those are going on right now you may have heard some of your students talk about exhibitions in the English Department history Department three years of that history um and then there's an opportunity for students to explore further whether that's an AP level um as well as participate in some history related activities um there is a nature of being is an interdisciplinary course that is co-taught with the English Department and the history department and the students in that class it's sort of like an intro to philosophy class and they end up going on a trip to Cape Cod every year as part of this course and I know the kids who take part in that um as well as the staff that take part in it develop a lot of great memories from that trip um the social sciences um although may fall under the history Department really a lot of electives opportunities for students to explore what they may be interested in a lot of these are going to fall perhaps during a student's upper classman year so that your freshman next year might not have an opportunity but ensure when they're doing scheduling that you let them know they're going to have opportunities they have four years to satisfy these so although we'll tell them you must take an English a math a science a history we might suggest the World Language and the PE and they're like I can't pick anything I want they'll have room by the time they're seniors when I'm working with seniors sometimes I'm only telling them English math and the rest they get to fill with whatever they want um so lots of opportunities for these the Technology and Engineering is a great field for a lot of students to explore their interests in different Avenues um and here are just some of the electives that we offer within that as well as we have some clubs that are related to that with engineering and Robotics clubs and um you'll see some neat experiments that happen as well as um the displays of things in the hallways if you're ever in the hallways the graphics arts department just displayed some neat kind of a concert venue type of uh advertising that they created in their in their Graphics classes and things like that so um opportunities for students to explore I'm now going to turn it over to Mr picarello to talk a little bit about some of the other opportunities good evening everybody uh as middle school counselor um I'm here to support your students in their journey to high school um I always like to meet with all the students um take a class talk over High School options uh talk about about what that transition is going to look like and be there when they're picking their classes because I I think it's always helpful especially in the Middle School to high school transition just because things look a little different there's leveled uh classes they're picking now so it's nice to to be there to answer questions for them and I'm here for you guys as well if you have questions about the transition to high school I'm definitely a resource and I want to help uh support you and support your students um I've being said it is sad to have my eighth graders moving on to high school but they're in great hands so I'm really excited for the rest of their Journey here at Tanto um so talking about world languages this is something I talk to all the students uh every year about so I'm going to say to you guys so you can say it to them as well uh as we said before there's no grad requirement for World Language but if college is in your students plans two years uh consecutively of the same language is something that a lot of schools are looking for I have t tons of students that look at their freshman year and say I can do Spanish one or French one later and then I'll I'll catch up we think of uh our classes and the grades as puzzles and Spanish one is a ninth grade puzzle piece it can potentially fit in later grades it gets harder and harder so if your student is serious about college and they want to get at least their two years done we strongly recommend sign up in get it done in ninth and tth grade then they can make the choice maybe they want to stop maybe they want to continue through uh 11th and 12th grade but at least get opens the door gives them the option we strongly recommend having those foreign languages for them uh so we're Department of uh three teachers in the foreign language Department we got two Spanish teachers and one French teacher one Spanish one through four and French one through four and there's lots of trips and experiences and um yeah just great we got a great staff uh for apparently they went to Canada and France which is really nice we did have uh there is going to be a trip to Canada um Mr Gman is Canada that was approved by the school committee so I think traveling is becoming um you know a greater opportunity for our students so that's look forward toate um we are a uh multilingual Community as a public school it is our job to serve whatever students move into our district and any level of English language that they have um our secret weapon is Miss McCarthy she does a really great job she's created a great environment up in her in her classroom where she supports any student that comes in we've got our own students that are uh inviting in these students and giving them connections giving them friends it's a really welcoming environment it's just been it's been really great she's been a great addition to us about the past few years and uh really confident when we have a student come in we're like okay M McCarthy will take care of you just get her up to her real which been great um physical education and health um you're going to need uh five credits for PE and also your 2.5 credit health class uh along with you'll see again I'm not going to go through the whole list but we've got a lot of sports opportunities for your students here um if your student participated in the sport and they want to continue that's great I always tell the students as well you're now getting to an opportunity to meet a lot of people and sports is a great way to make connections you're going to be connected to not only your freshman class but all the high schoolers and go try something see if you like it you don't have to do it forever so a great opportunity to make new connections to find new friends especially because they're going to be having classes that might have 9th 10th 11th or 12th graders in so it's a great opportunity for them uh Visual Arts we've got two Visual Arts teachers here we have art one art2 Ceramics one and two we have independent study Fiber Arts you guys walk around the building you can see we have a ton of amazing artists as our for our students and they do some great work and we're getting to that time of year where we like to put up all our our artwork and show off how how great of a job they've done so uh if you guys are at some point able to look around the building we got some some really talented kids here always popular classes too and Performing Arts we have uh Mr glant teaches our chorus class Mr Pier is our band teacher he also teaches jazz band uh Mr glant runs a music technology course out of his course room uh we have computers they do recording they do a lot of really interesting things they'll record uh commercials they'll do voiceover tracks um if you have a student who's interested in that side of the technology of learning how to record music or do any kind of voice over it's a great opportunity for them and it counts as one of your techs right yes uh marching bed as well it's a nice marching looks great and um sorry I was like this isn't mine all righty hello I'm Amanda I work for Clinton Savings Bank and I run the banking internship program here um the course is a part of the financial literacy requirements for graduation and through the program students are real life interns for the B so they get hands-on experience with cash handling they actually um do all of the transactions in the branch whether it's a withdrawal or a deposit um a cash exchange the school is really great a lot of Staff members have accounts they come in and just deposit $10 or take up $5 for Cafe for a cause or something like that so the students get to participate um they do have the opportunity to work at the bank through the program which is why it is for um sophomores Juniors and seniors just because of the legal age requirements to work at the bank um but they can also put this on their college resume as a banking intern or if they're going into the workforce they can use me and the program as a reference as well so it's a really great opportunity um during lunch we have middle schoolers that are able to come in so it's really cool for the upper classmen to be able to encourage them oh you're doing such a great job saving um you know what are you saving for or even with their peers to be like oh youve got a new job you're working here do you love it do you hate it tell me everything about it so it's really cool that they get the customer service experience but even if the student is not in the banking program the bank is still able to help other students in the school be able to create budgets and kind of get a good understanding of what it looks like to save money um so that is the program we do have the branch open tonight if anybody wants to pop in and see what it looks like um and we have a table set up if you would like to come and introduce yourself and learn um some more information about the program thank you uh we do also have the library obviously the room does not move when your student goes from middle school to high school so there's a couple resources here they have to do some research in their classes they can stop in there there's the catalog and the databases M sharpener is great she can answer all the questions um and she's yeah she's wonderful um so next up we actually have one of our seniors who's GNA come talk to you about some of our extracurricular activities so this is [Applause] [Music] [Applause] Lily um so my name is lilan CA I'm a senior at Tonto um I've been here since sixth grade so I kind of know all the ins and outs of transitioning from middle school to high school here um so we have a lot of extracurricular activities that you guys can choose to involve your kids in or they can choose to try out for themselves um some of the ones that I'm the most involved in are Spanish club which I'm president of and I'm also really involved in mock trial which I really enjoyed last year um and then also one of the most well-known ones that we have is ational Honor Society which I can get into a little bit um on the next slide um but after speaking with some College admission reps um a lot of the things that they look for in um College applicants isn't necessarily um having a million different things on your resume a lot of the things that they look for is consistency and commitment to one specific thing so like for me I've been doing Spanish club since my sophomore year and I've really enjoyed it so I stuck with it and it's something that's been on my college applications um and then for the National Honor Society um in their junior year students who meet a certain GPA requirement are invited to apply for the National Honor Society um and then the application consists of the student demonstrating their skills in four Central areas which are scholarship leadership service and character um and the students are inducted at the end of their junior year and then they participate in the activities that the NHS does throughout their senior year um which consists of cafes For A Cause which are um kind of like little bake sales where all of the money goes towards a certain cause um and other charitable events um and then when it comes to Athletics we also offer a very wide range of athletic teams um and we offer most sports at a JV and varsity level um and we also offer football um with the West Boon lions and we also offer hockey with Hudson High School um and we are potentially introducing a junior varsity volleyball team which I think that's based off of Interest I haven't heard a little lot about it but it sounds fun um and I think that is all for me so I think I'm going to the next person but I've enjoyed talking to you guys I hope you [Applause] [Music] enjoyed [Music] hi there I'm San stles I'm the director of curriculum and grants for grades six through 12 and um this is something that's kind of a work in progress but I can talk about it a little bit we're in the process of developing a job shadowing an internship program it would be something that would be available for juniors and seniors um and the idea is to allow students to explore different careers and workpl places to see if the areas that they're interested in are actually something that they'd like to pursue so for the uh job shadowing experience um in junior senior year just as students are allowed to have um excused absences for college visits up to three times a year the same thing would apply for a job shadowing experience and then for the internship program seniors um can opt if they you know are interested in it um they can arrange something through um speaking with their counselor Mrs Rodman and also with myself and they would work um 35 hours throughout the year to earn 2.5 credits um as I said we're still working out a lot of some of the details and it's a work in progress but that's something that um should be up and running by the time your students are um Juniors and senors so I did want to speak a little bit to our community connections um with the burlin boil Liber who are both represented here the mun municipal offices in both towns as well as the community center 19 Carter these opportunities these are wonderful focal points for student involvement especially prior to being able to drive you can um these are bus stops and students can get dropped off at these locations but they really are wonderful sources for Community involvement ment potential jobs internships and creating a um a connections with our community which is really really essential and I think is an important aspect of you know as as students grow older you know where do they fit in and these um particular um organizations within both towns have reached out and really want to make sure that the student students feel a part of both communities so I think this is really um a highlight and really connected to what our school is trying to bring forward um especially with Miss du's um you know work with the internship and job shadowing good evening everyone and thank you for coming my my name is Miss Ford and I'm the school adjustment counselor here at Tonto I've had the pleasure of get getting to know some of our upper classmen from when I started here and they were in Middle School in the counseling office I work with students on IEPs 504s are simply if they're having a bad day we get contact from you as a family just saying can you check in for our child today I also get to work with this great team to my right every day we have a really collaborative and cohesive approach we also understand sometimes there can be a stigma about going to see a counselor or getting called downstairs or just mental health in general we make it a very safe and welcoming environment so if there is something going on we want to talk it out with them because we as adults we leave emotional baggage at the door every day and we have to power through the day we're teaching the kids the same thing when it comes to self- advocacy self-awareness and also teaching them too that come by and say hi to US during lunch with the counselor stop in during the day so you already have that Rapport and connection with staff so if something is bothering you we're not this stranger that you're suddenly talking to all the time so we work together um eileene obviously sees high school we see Middle School we also have Dr Trainer she's also known as Hannah's mom our beloved um therapy dog so again we all work together and we encourage anyone to reach out to us with any questions and I went backwards so when leaving this evening these are our best advice and takeaway tips to have communicate just like we say to our kids communicate with us use the staff directory reach out to us when you pass and obviously keep us in loop with concerns going on at home you're noticing things going on in the community because at the end of the day we are a community your feedback means a lot to us to maintain that Better Together stag strong mentality when it comes to homework we know that's not the most favorite thing for anyone to do but again staying on top of the kids letting us know if they're feeling overwhelmed so we can communicate to the teachers and make sure their expectations are being fulfilled newness this is new it's a clean slate right so there might be shifts in peer groups there's going to be changes in teachers there might be anxieties there might be Sunday scaries when they don't want to go to school on Monday again communicate with one another so we can make this a really positive experience for the upcoming freshman organization we all do that or we try to so it's just keeping everything organized the teachers are wonderful with Google classrooms if they're a visual learner we're going to give them tips on how to maintain that they need to write down notes stickies whatever they need we're going to customize it for each kid to be successful time management what else can I say everyone does it differently some kids power through they're really good at prioritizing some of us may wait to the last minute again these are things we're going to get to know for each kid as we get to know them more on a daily basis and individualize each student learns differently each student is unique which makes their needs more unique so again that communication with with one another will make it a lot easier and this is where we really appreciate any input from all of you in order to make future events like this more successful we want to hear your takeaways we want to hear any advice or guidance you have for us because we're working as a team and by working as a team we can assure that success of all our students so QR code you can pull out your phones you won't get in trouble for doing so you can scan it and it's going to bring you to a survey it's super brief but again your input's really important if you can't get it on this screen there's bright neon green signs as you walk around the corner with the QR codes too I would also at this time like to introduce our admin team um Mr Cameron and Miss Leandra hi pleasure to see you all I'm rich Cameron I am one of the assistant principles here at Danto Regional um I mainly oversee the high school but I've worked with many of your kids uh throughout the course of the school year uh some of of you I've met personally or you have seen me waving outside in the cold at arrival and dismissal um but I very much look forward to getting to meet every single one of you and if you ever need anything please uh never hesitate to reach out now and I Mrs aandra I've met most of you and I know all of your students and um it's I primarily work with the middle school but the nice thing is is that we all work together so just as Mr picarello saying you know sometimes it's sad to see them moving out we're always at the lunches together arrival dismissal so um we're always still here to help and I know Mr Pell follows certain students around and you know certainly if there's a connection that your student has made with me um you know just as just as we're already doing now so we work as a team we share an office so they'll you'll still get to see us quite a bit so thank you thanks for being here so at this time I would like to have our stud we have we have um three students that we'd like to have come up um and you can back on up here and open the floor up for any questions last year the most of the questions were for our students so if we we've met Lillian but let's all right so my name is stie Michaelson um I'm a senior at Tonto also senior class president um and yeah I actually came here in the seventh grade so I was a new kid um move schools a lot too um so like any stresses with that type of stuff if like moving into a new environment stuff like that I know a lot about it hi I'm Logan I'm a sophomore I came here in seventh grade and I was also a new kid so the transition was a little different but nothing to be worried about so I'd like to open up the FL any [Music] questionss I don't know I think we might have a shy group your best resource really I'm doing the college visits now my kids and I always say talk to the students on campas so talk to the students they're the best resource and we will have a variety of Representatives out in the cafeteria there's coffee there um water the math team brought cupcakes yes cupcakes so that's great so no questions really seriously okay we are all going to be here so if you're shy to um ask any questions now we are available and wanting to answer your questions I know that um the students really will have a lot of the best answers for and Matt as well um so well thank you so much for coming and we hope that your students have an incredibly successful transition to high school and know that we are all here and we truly truly believe we are better together so thank you very [Applause] much

as well my name is Robert salivar executive director of vet services here for for our district um on behalf of our Board of Trustees cabinet we want to thank everyone for taking the time to be a part of our first General Session for the 2024 outc cap season all right and um we want to get started we first want to um recognize a few folks that are here first and foremost our student ambassadors a huge hand for them as they've been help and support if we can have him stand up oh the okay quick pause we're going to make sure that our our translators are on so let's do a quick check on that if no we're not we're having some folks with some [Music] issues oh it's a lot of a few folks okay so let me see we could have some support with the folks that have their we might have okay okay so and that's a reminder of you okay can we have someone from the back who supporting come and just let us know what you need to to help the folks that aren't getting the uh translation through through the device another check okay we still have a couple of hands okay um okay are we good see okay Charles are we are we able to go up more or no okay so almost we're going to go ahead and begin so looks like we have that the um translation fixed so again we have all of our ambassadors over here to my left Madison you want to stand up and we want to recognize all of our student ambassadors again come right here thank you guys they're often um supporting us and at many of our events um obviously we have one for each of our sites that represents each of our sites um led by Mr hosi Miss Brown principal of Cyprus and Miss Vasquez principal of CVA so thank you again for being here and taking the time also we have um uh three of our Anaheim elementary board members in the house they're also employees of our district but also serve our Anaheim elementary uh community so I'd like to acknowledge and thank uh Mr Juan Alvarez if you could just maybe raise your hand coming Mr Ryan Reis I know we saw him earlier Ryan Reis and I'm not gonna make a mistake for the second year in a row it's it's Mr Mark Lopez there he is is for for those of you that follow football there's a Mark Sanchez I said Mark Sanchez last year so I do apologize but anyways thank you guys for being here we appreciate it um and again uh Welcome to our 2024 outc cap season we really appreciate all of our staff from our different sites that are here um classified certificated all our district folks administrators support staff also a big round of applause for all of our uh support staff who all of our ladies who were part uh took part in our maintenance and operations as well who took part in setting all this up from the tacos to the chairs to the rooms to the tables so huge round of applause for all of them right we had the uh QR code up earlier um so we'll have it up again at some point it is going to be important that you that you scan that QR code so we capture one your attendance but also that's where you're going to indicate your top your uh um options in terms of the uh focus groups that you'd like to be considered for and we'll do our best um to place you in one of your top three um but that will come up later and uh some other housekeeping items just restrooms are out to your right and then the first Hall to your left if you need to use the restroom okay all right without further Ado I'd like to uh bring our assistant soup of uh Educational Services M Dr freered Who will be a part of our welcome thank you can I Robert can I take this off I have a hard time standing still so I feel like if I can walk around that's that's better for all of you want take that one off either way can you hear me okay the other one was better I was a wrestling coach so I can just use my wrestling voice but can I take this off or no am I this way yeah all right I'll stay here I'll take one for the team and stand still but if you see me starting to fit fidget you know why Robert this thing is like this is it it's like I want it was this that was falling down here we go is that better all right thank you so much first of all good evening it's so great to see everyone here happy Thursday happy Thursday all right well first of all I want to thank you for for making the effort to be here tonight this is such an important Gathering you know as a district that celebrates the community school approach um I can't think of a better opportunity to bring our community together to Grapple with what's happening in our schools in our district to better support our students so thank you for being I know we have parents here I see we have many students here we have teachers and counselors I see psychologists and social workers our faces Community School coordinators just a lot of great folks our administrators both at the site and at the district level so thank you so much for being here uh can't thank you enough all right so as we start off I've been asked to say on behalf of our superintendent and our board a few words of welcome and kind of setting the stage for our time together really these next couple months in the work that that is at hand so so oops make sure it's on there we go so I want to kind of start and share a little bit about the work that we've done as a district for the last several years so we've been fortunate that through several grants we did a lot of visioning work at our schools over the years in that visioning work we brought families and communities together uh community members uh parents student staff alike where in gymnasiums at each respective school they really wrestled with two questions one what is it that we want our students to look like and leave with when they graduate from our schools what skills attributes qualities do we want them to have and then two what is the purpose of school what is the purpose of of our our secondary education that we're preparing our students for so as communities grappled with those two questions they came to a consensus really across our district in terms of what we believe to be our North Star and our drivers for this District so as a community we developed really what has now become our vision vision statement for the district although each school has their own respective vision and mission statement this vision statement really reflects the work of our district as a whole and that vision of to create a better world through the unlimited you that is really our charge so I'm going to talk a little bit in a moment about the work of our lcap and helping to fulfill those words to make sure they become our reality helping both our students staff and families alike right through the community school approach that everyone can reach their unlimited potential and help make this world a better place and if if you see our mission it's also connected to helping create students who are uh who have those soft and hard skills who are life ready with with the idea that they can live a Civic life right and help make the world better they they're they're responsible for helping to protect and promote this democracy that we have within our country uh so these are things that our district values and this came from the community this isn't something that one or two people came up with this is something that was that was communicated across our schools so now our charge to help make that real also from that visioning process M uh morphed our core values core values really Define who we are and what we believe so I want you take a moment to look at these core values and I'm going to challenge you in a bit to be thinking about as we go through this elcap process how do we ensure these are the guiding principles that help us determine how we want to allocate resources and how we want to better support our students our families and our staff because you know yes at the end of the day we want to help our students achieve but we will Al also have to look at how do we invest in our staff to build capacity through professional learning so they are better prepared to support our students how are we supporting our families so they can do a better job supporting their students in the way that they can come to school ready to learn and ready to thrive and of course how do we support our students what resources support services do we need to have in place those are all things that through your focus groups you're going to have an opportunity to engage as you look at data and make choices in terms of how we want to best support our students and our community so through those core values and through that Vision that's where our instructional approach really came to life our career preparedness systems framework this we also call it cpsf cpf cpsf is grounded in three concepts first the soft skills it's really focused on ensuring that our students through what they get each and every day if you go back to our core values right we believe in and practice the 5 C's this is what we think should be happening every day in classrooms that through classroom experience through the work of our great teachers across the district students are getting experiences where they're growing their skills that the world of work demands we also know that just in life students and adults who have these skills are more equipped to thrive we saw during the pandemic when the world was T turned upside down those adults who had these skills survived with greater force during that pandemic right the reality is many of our students are not going to always be in the same job for their whole life sometimes they may transition from job to job having these skills allows you to navigate in that world so our charge as an educator going back to what is the purpose of schools is to ensure that our students leave with these set of skills to be ready for the world the second uh element that you'll see is connected to our technical skills this goes back to making sure that as a public school we are teaching to the standards we are focused on the traditional content but it also ensures that as a school that is focused on preparing students for the world of work and life beyond school that we connecting it to the industries that they may be interested in being a part of so we're very fortunate because of our Anaheim Union High School pledge that we have we have Partnerships with UC Irvine Cal State flon Cypress and flon college and these Partnerships talk about um the flexibility that we need to have as as an institution in supporting students for what's to come with these technical skills that also comes with cert industry certification we have Google certificates we're the first Public School in the country to have a partnership with Google where students can earn Google certificates while they're in our classes we have our partnership with Cypress and flon college where students can earn dual credit where they can earn uh industry certification VI via these dual enrollment opportunities so when we talk about technical skills it goes far beyond just the traditional content standards that is something we're absolutely committed to but it's we go beyond that metric and lastly that third element that you'll see is youth voice and purpose and tonight in these next series of meetings that we're going to have together is just a phenomenal example of what that looks like we believe in amplifying voice so that way our students are empowered to create that better world to be their best version of themselves so you're going to see students who do TED Talks or soapbox speeches uh throughout our schools you're going to see students who advocate for Change and and are always advocating to make schools better right or things in their Community better so this is something that we believe very much in all 20 of our schools are California democracy schools but we also want to include that voice includes our staff and our families right we want everyone within our system to feel empowered to help make things better so that voice and purpose when we talk about purpose it also connects back to Identity knowing who you are and how you fit knowing how who you are as a person um and feeling proud of who you are and then finding your own purpose and passion so that way you can go out and use the education you're receiving here to do something to make the world better we want students to get jobs that are meaningful things that they value and things that are going to help make their lives better and the world around them better these are the drivers that we see each and every day in our instructional approach and when we talk about ch in a bit part of our challenge to make sure we continue on this journey to help prepare our students for Life Beyond school and then the other thing I want to mention is that after this visioning Pro uh practice we soon got a community school Grant and I'm proud to say that 15 of our schools have been designated as Community Schools via this distinction but I will tell you that all of our schools are Community Schools we also tell you that as a community school uh we we're recognized as one of three trans formative districts in the state of California we've been recognized and are now hosting monthly visits so I want to give Carlos Hernandez and his team Elli Chavez and Kenny Peta has a big shout out they do tremendous work tremendous work in leading our community school effort and I know there's lots of you in the room here but I also know that we have members of our district steering committee who is also charged with helping to lead this work I see we have Marissa Bermudas here who's on our steering committee represents oo also a parent saw Jesse Alvarez somewhere there she is Jesse she is our secondary PTSA President also just a a parent that serves on this committee and helps promote and guide the work that we're doing I know I saw well I'm not going to go through the whole steering committee but I I saw folks that are here that represent the great work that you're doing I think it'sa and Tanya Garcia here I think they're here too so again just amazing work amazing people on the committee that are helping to drive this work but it all goes down to as a community school many districts when they think of community school they're focused on the wraparound services so important so important I want to give a shout out to Adel Cruz and Amy Quan Amanda bean and Amy May and Lauren claser they all oversee our psychologists our social workers our counselers who do incredible work in providing tier one tier 2 and tier three sports for students and families who need those wraparound services so important but we also know through the community school effort that we have to do more than just that it's what we do in the classroom and that's what separates our movement from a lot of the other districts who are in this work we focus on equipping our students with the skills that I mentioned in the cpsf that help prepare them for the world Beyond non just schools so they can be successful and safe in their own world that they live in all right I also want to take a moment to talk about some numbers so I'm really proud as we start this work I want to take a moment to affirm the great work we're doing and celebrate where we have been over these last few years and of course through this process where we need to go as we think about our our numbers right the first number you see is the Anaheim Union pledge well we know because we are pledged and because we have access to cohort data UC Irvine Cal State flon flon Cypress College are able to give us specific data connected to our students and how our students compare at their institutions compared to the other students across their institution and we are finding that our students are being admitted at higher rates at all of these institutions our students are outperforming via their GPA at all of these institutions we are also hearing that our students are out persisting at all of these institutions so at UC Irvine for example the average retention rate of a student at UC Irvine and keep in mind ucii is a high performing UC see is about 86% our students from ahsd who attend UC Irvine they are persisting at a 95 to 99% rate so we're seeing the things that we're doing here in the classroom and here at our schools are having an impact on our students when they leave us when you look at our state seal of Civic engagement and I think Ruben is in the house I don't know if Dr Kim is in the house but they help lead our Civic engagement Movement we are leading the state we are number one in the state of California when it comes to the state seal of Civic engagement number one we have 78% of the seals in the state of California come from our district 31% of the state seals in the county come from our district so we are leading the way now obviously as years go on that's going to start to reduce as more districts start to do Civic engagement work but because we were early in front of this Movement we have been dominating in the state seal and that is connected to our California democracy School distinction you will also see that we are number two in the county in the state seal of bi literacy I know Dr Brian is here I want to give her and her team a shout out all the world language teachers the El teachers do amazing work in supporting our students in this in this area that is something that in our district we're incredibly proud of I know we mentioned our three board members from Anaheim elementary they do amazing work with DLI we are also growing our DLI programs so a lot of work to be proud of here in supporting our students with multilingualism super super super proud of that work if you look at our graduation rates we are over the 90% graduation rate Which is higher than the state average but I want to give you some specific numbers right now that speak to supporting students who are often furthest from the opportunity when you think about our English Learners they have gone from a 73% to a 79% that's a 6% growth in the last several years our foster youth have gone from a 64% to a 77% rate huge growth for our foster youth students our students with disabilities have gone from a 68% to a 76% rate so we are seeing growth and closing gaps for all of our students groups especially those that are furthest from opportunity but again we all know that we can do better and that's part of why we're here we need to start looking at ways and strategies and actionable steps that we can take to continue improving that kind of a metric if you look at our a through G rate a through G for those who don't know that a3g are the college metrics that Cal State and the UC system use as an indicator of college readiness for our students it's really based on the courses students take while they're with us in high school we have seen an 11% growth over the last several years in our district but I also again want to call out some specifics our foster youth went from a 9% to a 20% 26% rate our students with disability from a 10% to a 22% rate so we are seeing growth again in those student groups that often were furthest from that opportunity the socioeconomically disadvantaged students students who live sometimes in poverty the they went from a 38% to a 50% rate so again something to be incredibly proud of and this speaks to the work that Hasen at our sites with our principles and through their leadership and the amazing teachers counselors classified staff that are leading the way and then lastly I think we have we're number two in the county when it comes to CTE or the Career Technical education something to be really proud of those are all the exclusive Pathways that you see being built out on our schools like the artificial intelligence pathway biotechnology cyber security law and legal medical things that we're really proud of again preparing kids for the world work when we talked about the technical skills that's where you'll see some of that technical skills where they're learning technical skills around Medical technical skills around law right those are things that are very specific to those Industries but that's where the 5c's play a big role because if a student changes their mind which we know will happen those 5c's allow them to shift to the new area of Interest without any issues right with CTE completion just want to share another couple of data points that I'm really proud of on behalf of the great work of our district and I want to give Scott Rendell and his team and Amanda Bean a huge shout out for the work they're doing in leading this work our district as a whole went from 3.6% in 2017 to 21% last year our English Learners went from 5% to 11 and a half% our foster youth from 4% to 11.9% our students with disability from 7.9% to 17.9% again great growth in these areas but again we all know we can't stop there we got to keep working hard to do better and then the last thing I want to share and this is a side note which Al I think speaks to the just the great work we're doing as a community the board is in the process of considering going for another Bond you know that our school has a lot of facility needs for sure well right now the bond is pulling at a 67% just so you know that what you need to pass a bond is 55% and the architects who work with districts across the state of California say typical polling is in around the 55 to 56 range we are polling about 11% higher than districts across the state of people who are interested in supporting this kind of measure now the board hasn't made that decision yet but we want you to know that through the polling process it comes out that right now based on the polls our community has been higher in FA favor and higher percentages than other districts across the state so again that speaks to the great work that we're doing as a district the great work that you as families are doing the great work that our students are doing and our staff are doing so something to be really really proud of now what I want to do is offer an invitation and a challenge so now that I've said these things your next several sessions together I want to challenge you to think about our Drive drivers what the communities have spoken as priorities right those skills those attributes those dispositions I want you to think about the core values that were outlined by our communities I also challenge you to think about the state priorities you're going to be in focus groups that are based on the state priorities and as you find ways to marry those two together how can we create steps and actionable items that we can come together and provide recommendations that ultimately go to our board and how we're going to help students continue to grow now again we're looking at how we can help all students grow but I will tell you through the elcap process we have to be also very intentional in terms of how we Advocate and support with actions our students F this from opportunity so my Challenge and invitation is is how are we going to come up with actionable steps to help our English or plural lingual language Learners how are we going to come up with actionable steps that are earmarked and specific to our foster youth or our students who are living in poverty these are challenges invitations I ask you to think about because next month or at the end of February I think the 22nd and when you're together and you're beginning to look at data for your specific priority that is the challenge I understand that you may come in with ideas of things that you want to bring into as recommendations but we need to make sure that they're connected to our drivers connected to our values and our priorities the invitation is also to make sure we are listening to each other I talked about voice and purpose my challenge to my colleagues right our staff I challenge you and invite you to really listen with intentionality and with a listen listening to understand con of what our parents and what our students are speaking about their voice matters in this process at the end of the day they are our customers that's who we serve listen to their voice what are they advocating for to our parents and our students I challenge you to listen to our staff they're in the trenches every day with your students helping to support them grow and be the best person they can be listen to the things that they see the things that they experience and then together how can we find the solutions that are going to best help us move and be the best District in this country right so that's the challenge and that is the invitation I Ask of all of you the other thing I want to share before we begin is the social contract so we're all going to be coming with our own set of ideas and thoughts our own lived experiences right we talked about identity we all have our own identity our own truth so as we're going through this it's important that we remember the social contract we have too many people in here to go through the process and build a social contract tonight because that would take an hour and a half in itself so I'm going to ask that as I as I share the social contract with you tonight that you think about how you can come to every meeting while we're together and try to embrace embody these traits because can you imagine when we are together if we're living these traits and qualities how one efficient we will be with our time but then how effective we'll be in producing outcomes that are going to lead to better Solutions so as we look at these these social contract Concepts I ask that you can give and accept grace through this process I ask that you trust the process I ask that you can be focused and engaged we talked talked about listening to understand not listening to respond but listening to understand we want to make sure we're listening through the lens of equity of voice has everyone had a chance to speak and we've heard from all groups there's a willingness to embrace discomfort sometimes when someone has an idea may not be the most comfortable that's okay we need to trust the process and listen to why they feel this way and how can that help us make us better speak your truth you have your lived experience share it help us be better help help build capacity in each other and then expect and accept non-closure sometimes we may not come to an agreement and sometimes we may have to agree just to move on but know that through this process with a lot of us in the room and I'm so grateful so many of you are here tonight how can we work together and continue to move forward to work on behalf of our community and make things the best as possible with that I thank you so much for being here I'm grateful to all of you I look forward to working with these next several months uh and again uh I'm excited to see what comes of this process in supporting our students and our communities I'm gonna go and turn it back over to Mr Soler who I know will introduce Dr Hernandez in a moment sir apprciate it all right thank you okay thank you Dr Fred we appreciate the words of wisdom and and obviously the uh the invitation and the challenge um before we move on to Dr Hernandez before I introduce I definitely want to take a moment to acknowledge uh a group of folks that deserve to be acknowledged um over and over and over through the course of a school year Dr Fred I know um recognize a lot of our folks that are here um site staff support staff certificated staff um District folks admin support staff from the district all of our teachers social workers counselors um but there's a couple there's a group here that he mentioned that we obviously want to continue to acknowledge and think because they are our customers and that and that is our sta our students and our parents and Guardians so if you are a parent or a guardian will you please stand at this moment parent or Guardian Stand all right and obviously again as as Dr freed mentioned you are customers and and our charge our challenge is to to continue to do what's best for for our customers and and come together to do to do the great work that we want to do our next group are students so if you're a student whether you're standing up along somewhere along our sidewalk just make sure you raise your hand for those of you that are sitting please stand and let's acknowledge our students all right thank you students parents Guardians once again thank you so much for taking the time to be here we truly want to continue to do this work to make sure that we're doing the best for for all of you our customers and and ensure that your future is is right as we want as we all want it to be with that said I want to introduce our director of uh Learning and Development Dr roxan Hernandez who are who will continue with the uh with our alcap slide deck thank you good evening everyone thank you Mr salivar I'm always filled with admiration gratitude to share this space with all of you these are the spaces in which we can build community Elevate voices and gain consensus on priorities for our students so thank you for being here and joining us at auhsd we see the lcap development process as an opportunity to tell our story this is where we're able to highlight our accomplishments and gain insights from all of you our community our educational Partners this year is year one of a three-year cycle of the lcap this is where we will go through the process to identify our priorities revisit our existing objectives in actions and to develop consensus whether or not to maintain edit or make changes to those priorities as you can see tonight the lcap development is a unifying process that involves significant and purposeful engagement here's a snapshot of the demographics of the over 27,000 students and families that we proudly serve in ahsd we have eight junior high schools eight high schools alternative education Cambridge Virtual Academy Oxford Academy and Hope School home of the Tigers the lcap must focus on eight State priorities that help all students succeed the eight priorities stem from the belief that many factors both internal and outside of the classroom have positive impact on Student Success those eight priorities fall under three categories conditions of learning student outcomes and engagement When developing the lcap we closely look at data specific to our unduplicated students and those are our students that are lowincome plural lingual students and Foster youths we also review the needs of our unduplicated students that may also be students with disabilities Andor homeless youth so during the engagement process like Dr fre said we're going to challenge you during that process to ensure that you are looking at these important subgroups and putting them at the Forefront of the decisionmaking and recommendations we have developed three lcap goals these goals are aligned with the eight State priorities our district vision mission and our core values every year we like to take a moment to revisit them and ensure that they continue to represent our district drivers you will have an opportunity to engage in this process when we meet in our focus groups for the lcap we will review the following data satellite data and that our California dashboard data state test scores we'll also look at map data such as survey data perception data and also Street data which includes voices experien of students staff and our families so we believe that an integration of the data through instruction is the ultimate investment in our most valuable Community Asset which is our students so after today you'll be able to participate in a focus group and during that focus groups we'll be looking at different types of District data both satellite map data and through this process we want to identify priorities based on the most recent data so we asked you to sign up today and to pick a focused group so group one will focus on basic services so if you have recommendations already in in mind for facilities we ask you to select group one if you have um concerns about a access to uh courses or expanding courses and programs at at our schools then you would want to join group two State Standards course access if you're interested in the growth of our parent engagement opportunities you would select group three parent engagement and group four will focus on pupil engagement M and school climate here's a glimpse of our focus groups at work last year as you can see it's a collaborative process so it's really a true convening where everybody comes together in the best interest of our students and our in our community school community so the lcap educational partner improve input process begins with surveys so if you have not yet taken the survey please do so we've been sending communication our window closes on Sunday so I do encourage you to take some time to complete those surveys because we do want to hear your voice and your P perception on those given questions as you can see through these charts we had a robust process with over 550 in-person participants attending one or more lcap focus group meeting last year we hope to see an increase in participation this year as we begin this important new cycle of the lcap so we want to invite you to go beyond today's experience as Dr freed said we want to invite you but also challenge you so we invite you to join the conversation we will have four additional lcap meetings scheduled three of those will be with our focus groups and then we will end the process in a large group meeting such as today so it's important that you complete the check-in form select your group because we really want your voice to be heard we will do our best to assign you the group of your choice however I will mention that we will prioritize having equal representation of our educational Partners in each of those groups so at this time I would like to invite one of our Community Partners that we're working closely with with um so that they can come and invite our families to engage in some post lcap focus group um convening so I would like to invite our members from oo to come up so much check for me hello everyone um my name is Marita bermudes I am also a parent at from Anaheim High School student I repres represent um an um Orange County congregation Community organization which we have um partnered with the Anaheim Union High School District to be able to help and support um our parents and caregivers in this process um the word is challenging right that that we're saying today that we're we want you to come and participate but also take on the challenge of being able to participate and understand the process so what we've done is after each um lcap meeting we are going to be offering another space which will be virtual and in person here at the district office um for our parents and our caregivers to have a space to come and deep breathe um just to make sure they're understanding the process if they have questions if they want to um share any information or just want to bounce back ideas that space is going to be open for us for us parents and caregivers to um come together and really have um that opportunity we know it's um asking more right you're coming to the outat meetings but this is really um a collab abative effort to making sure that we have um authentic representation of our parents and that we are engaging them in an authentic way so we invite you I believe the flyer is up there um it does have a QR code if you guys want to sign up it shows you the dates um and if you would like more information I'm going to be in the back um but we this um space is open for all parents and caregivers so if you really want to um take advantage of being part of this process and really understand it and being engaged um please join us in those meetings and we thank the Anaheim Union High School District for giving us this opportunity especially with um we're engaging in this community school um transformative approach this really speaks to that that we're truly engaging our our parents um and our community in this process thank you thank thank you Miss bermudes and OKO at this time I'd like to invite Mr salivar um to walk us through our next um student panel thank you all right thank you Dr Hernandez Miss Marissa Bermudas thank you as well awesome quick note on the oo this um I'm going to go back one slide so a couple of things this is the QR code for parents and Guardians who are interested in the debrief sessions um and then the one we had there before was the checkin which includes the um obviously the choices of of your top three focus group are so two different two different um QR codes so just making sure that we we we know the difference between the two okay and again there are the the dates that we had going backwards the dates that we had for the debrief are there as well and that flyer has been sent to all of our parents and Guardians okay just uh five minutes ago all right okay so you should have that as well all right I also want to make sure we take a hit the pause button here and recognize one of our Board of Trustees Mr Brian O'Neal if you want to just raise your hand in the back over there thank you for being here definitely appreciate all the support Mr O'Neal okay and then what we have here for you today is now you know we we we uh Dr Hernandez and and uh and Dr free talked about the opportunity for this uh this process the elcat process for us to tell our story right our journey our our our story the ex the the experiences that we're having um on site in classrooms and who better to to give us a glimpse of that than than a group of students so at this moment uh we want to invite our panelists for for the next session um so I'm going to have them come up right and we'll introduce them one one at a time so go ahead and come up at this go ahead y our students all [Applause] right okay Mt I'm going to have you come with me because you're going to be our moderator okay so um I am going to have each of them introduce themselves okay by let us know obviously their name the grade they're in the school that they attend um and so we're going to start with our our moderator um Madison will be the first one to go and then we'll pass the mic down uh down the line okay okay perfect thank youas so good afternoon everyone or good evening when start this madis Romero Alon uh I'm a senior at Anaheim High School um and I am also Anaheim high school student ambassador so if you see all of us with the uniforms you're the student ambassadors I'm G to take the mic off because like Dr freed I'm a little fidgety as well so I'm G to walk her out a bit um so we're here today we're really proud each and every single one of us are super proud of our schools and the changes we've made right so we're going to have a couple of questions I think it's three questions um the first one is what are some things that a staff member does in a class yes introduce themselves first okay perfect so yes we'll have them introduce again student your your name your grade and the school that you ATT and let's test see if it catches um so we're going to start with with you and and see if we don't have to take the mic off the stand there so let us the back if we can okay so so he's Jesus Alvarez uh he goes to uh mdia High School uh he just came from Mexico and he's really excited to be here hi everyone my name is Natalie Zano and I'm a senior at Anaheim High School uh my name is Selena Roso and I'm a senior at Savannah High School hello my name is Denise roas and I'm also a senior at Western High School okay so now we're going to get started with the questions um I think we're going to have them up on the screen right okay so um I guess I'll start off um like I said my name is Madison Romero I'm a senior at Anaheim so the first question we have up on the board is what are some things that a staff member does in a class and we on campus to help you find success so at anim high school we have a very Community oriented school right we are a community school but it's a very um home feeling it's a family feeling right the staff there is very friendly a personal anecdote of mine is I have a specific teacher I think I saw him here his name is uh Mr Calderon Martin Calderon uh he is my AP uh Spanish Literature teacher he is my master of the C cinematograph uh he is also the director or Lead Teacher of D at Anaheim um and he just he his classroom isn't just a place where we go to learn it truly is an experience it is you walk into the classroom you learn about culture you learn about literature you learn about all of these different things that that just they make you grow as a human being they don't make you grow as a just as a student but as a human being as well and it just it's it's a different it really is a different feeling they provide support and guidance the office hours they'll give you feedback on any assignment that you ask you have a question for another teacher Miss majusi she is my AP Government teacher that lady she sure knows how to teach it's like you walk in there and it's like a college class you really do feel like you're learning on a completely different level they the staff members go above and beyond to ensure that every student have the res has the resources that they need to excel whether that be in English or even in Spanish for the newcomers um that come to the United States we have um Miss Garcia um and Miss Alvarez they provide support for those students that just transfer over to the United States whether that be if they need a tutor or if their family needs resources to pay electricity to pay the bills to pay anything that they may need to have a a good life a a safe life a stable life so that the student can only focus on their education so that they feel secure that they don't need anything so at Anaheim and in ahsd in general we truly see that all around um the next question is oh wait next question okay um okay so he said that more than anything he feels he wants to learn how to speak English and the teachers are very patient with him and that they give him the time to learn everything step by step and slowly and that they're caring and loving and they they give him that support that he needs to have a stable education okay so hi everyone once again my name is Natalie and I'm a senior at anahim high school and something that staff members do on campus is they F focus on the holistic being of the child not just necessarily like the educational aspect but as our well-being as a whole um and there's a really St contrast between in my opinion between traditional schooling where we're just sitting down in rows and the teachers just feeding us information and the schooling that I'm fortunate enough to receive at Anaheim High School we're constantly collaborating with one another and really being able to get different perspectives our teachers P perspectives our classmates P perspective on um about like the things that we learn and I'm not just confined to one form of learning I'm able to expand my horizons and become more socially aware um while simultaneously developing soft skills like collaboration and [Applause] compassion okay um sorry once again my name is Selena and I go to savan um the first person I want to mention is the first medical teacher that I had coming back from quarantine her name is Miss Chadwick she unfortunately couldn't be here today but she basically was the first person to start opening up like a new world to me which was like the medical field that I was slowly falling in love with which I didn't know yet it's her and miss gno who I had last year for CNA they both helped me um achieve getting my certification to become a nurse's assistant and they both just whenever I needed help they were always there to show me the skills over and over and over over again after even if I asked the same question like five times they still found a way a new way to show me and even at clinicals where we would go I was always trying to ask questions so that I knew I was doing it right they have always been patient with me and they still are today um Miss gno actually got me a job at the same place I did clinicals at and I still work there to hello my name is Denise roas and once again I'm a senior at Western High School I feel like there's a couple of like staff members that like automatically popped up in my mind you know they completely changed the trajectory of not only my life but also my future and the one that I really really wanted to thank today but sadly had to leave a little bit early was uh Miss orta um because she was always really kind to me and she gave me the opportunity to actually have an internship to focus on food insecurity in my community I got to do a lot of Hands-On learning along with her and she's pretty much my mentor uh another shout out I'd like to do is to my Spanish teacher and my adviser um Miss Gara we've always focused on focusing Heritage and culture on campus and making it flourish and become something Grand with the Day of the Dead event that we host at um at Western High School and I'd also like to thank my current chemistry teacher Mr Haro for always being so charismatic and always allowing us to explore more of you know AP Chemistry along in our campus because it was really impactful to be in all these courses I feel that all three of these staff members have really integrated um just confidence and also just passion in what I want to do when I'm older and it kind of changed the trajectory because at the beginning of the school year I was going one way but then it changed the trajectory of what I want to do for my own [Applause] future the next question is think about a classroom activity that has brought you closer to the needs and assets of your community so in every Anaheim high school or Anaheim Union High School District High School we have a club called RSVP RSVP stands for raising student voices and participation so in this club what we do is we gather all the inputs and the concerns or or issues that the school may have we leave it up to the students to come up with possible solutions for these issues um we go we have three summits three active Summits throughout the school year one each quarter and then the fourth summit or the fourth quarter it is a video of what we could uh are possible solutions for the school so at Anaheim what we have done is we have two students from each classroom come up to the library or the College and Career Center and we train them on how to facilitate we have a a set of Google Slides where we ask them you know students we're giving you the opportunity to to create a change what is it that you want to change what what is something that you want to see here at Anaheim or at any high school and we go through the first summit which is finding the issue finding the problem the next Summit is how what are possible solutions that we can do the third Summit is this is what we did and the fourth summit is for next year for for the underclassman what what is something that you want to change right and so I feel like having the opportunity to create this change to create to even have this process is something that has impacted us as students as human beings to have the ability to have our voices truly heard so RSVP is is very based off of lcaps it's our it's our school's version of alap and I feel like thanks to our administrators to to everyone here we have the opportunity to create change at our school site thank [Applause] [Music] you for okay so uh he said that as Latinos they are we are very diligent we are very hardworking and so thanks to these teachers we have the ability to to have them be patient with us to have them be caring um and that he's just very thankful for that okay so I am currently a part of my school senior class cabinet which is a component of Anaheim High School's um ASB and I'm able to work with my fellow cabinet members to put on a variety of community service events that are accessible to our seniors we've hosted food drives clothing drives winter basket drives and being able to host these um community service projects has certainly given me more a more profound insight into the needs of my community and has definitely given me some valuable and significant um introspective into the needs and wants of um my schools community and my community in [Applause] general um one thing I didn't know until my teachers mentioned it to me was that healthc care is in a very high demand right now and I didn't know how deep I was going into like I one class is just learning about the body and then from there I went straight into going to clinicals and going into a facility and actually helping nurses take care of patients and I honestly didn't I wasn't expecting such a like a huge change in just a year and like in the beginning when we first went to go Shadow People I wasn't even comfortable watching somebody do a brief change I don't think anybody would be but you know I had to be there to learn and actually know all the steps and even just feeding a resident that's not all there you have to be comfortable doing things that most people aren't comfortable even learning about and I feel like me doing that and I have friends asking me how I can you know just do it so normally now I can do a brief change I can feed a resident I can ask what cloth they want to put on and help them change their clothes and I I I don't know how to say it sorry I got underclassmen who want to join that class now so now I feel very proud of them for wanting to learn more about what I do and how they can help people in other facilities and not just the one that they go to for clinicals so for me I actually completed the Roop career pathway for medicine specifically Public Health last year but I'm still integrated really deeply in these classes along with Miss Chavez because I currently just came out of um our ho HOSA SL um just collaboration with Cal State flon which is a program that they have to do research and last year I had the opportunity to research about mckin vento families and the impact that it had has on Youth and this year I'm following suit with a similar project to do more research about it and not only do I think that this was a very engaging opportunity to have inside the classroom but it gave me the opportunity to actually expand insights into the district and to provide more better insights of what we see along for mckin vento families for mckin vento Youth and being able to continue that still is really impactful to me because even though I'm not part of the class because I already completed it they're still looking out for me and they're still reaching out to me to get these research opportunities okay the next question is in what ways has your school provided opportunities for you to explore your own voice and purpose so like Natalie mentioned um ASB is very active in Anaheim um we see these students from as B at 5: in the morning 4:30 in the morning getting the posters ready doing deck Halls um really like being active in the school at some crazy time but you see a smile on their face and they're happy to be there they're happy to to give the seniors on senior night you know their last little poster with their little uh soccer figures or their football figures and you see them joyful happy to be there they they're just it's it truly shows that they have they're happy with their purpose as a student as of now um we have Saturday acmy uh during those Saturdays Anaheim High School gives us the opportunity to to if there's a tar or an absence they mark off the absence or the tardy and you get to explore something new so um at Anaheim we got a flyer with Congressman luuk kah's a young Congressional leaders program we we go see uh local governments small businesses big businesses corporate um foundations we got to play this little game of it's called The Bite of re ity where we get like money assigned they give us a a spouse a kid a certain amount of money and we have to try to figure out our life on our own so you get to see that that life After High School active like you get to live it and that is something where it it gives you a purpose it gives you a a little like I guess bite of reality right what it actually is going to be is going to be like after high school and um the it's it's it's a LoveHate relationship with the Capstone project as a student it's like nerve-wracking right you're like oh my goodness if I don't pass what's going to happen but it's a it's a process that helps us um you know just realize what we can improve on or what what life is going to be like after high school how to get a job how to how to act how to you know even sit right just just to get um a little taste of what things are going to be like and it gives us our voice it gives us an opportunity to realize what life is going to be be like um okay for so he said that he had the opportunity to work over the summer and even though he didn't um speak English yet he he um found a way to communicate and his friends later on felt comfortable enough to speak in Spanish and so they were able to communicate and it was a life skill that he was able to to utilize and to um explore over his um summer job so for me um my school has connected me to so many different programs that have really cultivated me into the person that I am today but the one that stands out in particular is um the aim summer internship program that I was fortunate to be a part of this past summer um I got matched um my internship was with um the fourth district supervisor fourth district Orange County supervisor supervisor Doug chaffy and I was fortunate enough to um you know learn about the inner workings of the office and learn about public policy and I applied to all of my colleges as a political science major I've always really enjoyed learning about government and law and all all the inner workings of those components and I feel like being able to learn firsthand what it's like to be a policy advisor for um local government really gave me some deep perspective into um the ongoings of government and it really made a world of difference for me and my [Applause] future um for me before even coming into high school um Miss Alvarez which is my counselor she came to us during eth grade and basically showed us all the different career Pathways that we could choose from and see what we would be interested in and obviously I chose the medical program and while this year actually not too long ago I had the opportunity to speak in front of 80 International Educators and basically tell them my story on why I chose that pathway and basically just the little steps to get how I got here where I am now and basically just it was me and three other students so we all got to share why we want to do what we want choose to do in the future and if we change then we they'll probably call us again but but yeah something I really like about western or at least for the opportunities presented to me would be that the interconnectedness between staff I felt that there's moments in time where like I was outreached a lot as a student from staff members alike to talk about like you know certain issues that were impacting my community in particular uh we were always involved in like meetings uh to do with like how can we spend this certain funding and being a student representative that way was like really impactful to me because I Al I also got to see like what do staff think uh what does the principal think what does the district think and what do students think what do families think and being able to be in that situation gave me not only the opportunity to see like just the whole process of the district itself but being able to see how funding works and being able to see how we could um achieve our goals for programs and for other extracurriculars [Applause] alike another huge round of applause for our student panel um Madison Jesus Natalie Selena and Denise great job thank you for for representing and for sharing a part of your story and your student experiences back at your sites and again uh we truly appreciate um all the great things that you guys are doing and all the support that's being given to you back at your sites and here at the district good job okay so we're we're at the end here and um again that that was just a small sampling of again we have over 27,000 stud students across the district right very small sampling of of the many stories and student experiences that are out there and the impact of of that our staff at each of our sites at our here in our district is having on our students right and so we're very proud of the work as as you saw some of the examples of the work that we're doing um we have um one more uh piece of data that we want to show you um that really just just is a testimony to to the great work that has happened happening at each of our sites with our staff and our students and here at our district um Dr Hernandez referenced the different types of data earlier that you're going to be looking at obviously often in these in these processes we we look at a lot of satellite data and some and some local data but this was an example of Street data which is just as important to to our journey and to our story right and and listening to the voices of our students um of our community of our families um parents Guardians staff um part Partners in terms of um you know giving us that that Insight of of of what's going on how we can continue to support and how we could you know continue to do things better right um so we're going to launch you with h with one final video um and that that really is going to show an example at each of our sites of some of the great things that are happening but again going back to Dr Fred's message um connecting back to our core values back to our our vision and mission for our district back to our framework right the soft the soft skills um the hard skills and and then voice and student agency doing all these things making sure that we're being intentional with with um the supports that we are putting into place how the money aligns so that we continue to um amplify these stories and and and put our students in a position to to be successful so with that said we're going to go ahead and show you this one last video as an example of again the many great things going on across the district and we look forward um to seeing you at our next session um in a couple of weeks and again thank you for being here [Applause] okay [Music] I think student voice is really the the groundwork of our of our education um the the connections that we make is really what um drives the community and if you don't allow students to have their voices heard it's really a one-sided conversation with the with the adults but I think in our district ahsd what's really important is that one of our drivers um is student voice and purpose [Music] [Applause] [Music] [Applause] right everyone um you guys have a good night we'll few of us will stay back here if you have any questions for us and we look forward to the next four sessions to come and again let's continue to make these experiences reals through through the lcap have a great day everyone great night thank you Hi how are you good to see you again

to 2: p.m. at Stop and Shop on Broad Street the Key Club we'll also once again be hosting the Garden State the quality free Zoom Workshop titled identities and intersectionality and intersectionality on March 20th I'm sorry on March 20th at 700 p.m.